Agenda packet — Grover Beach City Council, December 5, 2022 (part 2 of 2)

• Oversees the selection, training, and evaluation programs for all sworn and non-sworn personnel; provides or coordinates in-service training and employee recognition programs; identifies and resolves staff deficiencies; fulfills discipline procedures; reviews the work of department personnel to ensure compliance with applicable federal, state, and local laws, codes, and regulations; interprets and enforces a variety of laws, codes, ordinances, and regulations. • Prepares, manages, and coordinates the development of the Police Department’s budget; prepares forecasts of necessary funds for staffing, materials, and supplies; presents, justifies, and defends programs, operations, and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff, and implements adjustments as necessary; manages grant applications and grant administration activities.
• Serves as a resource for law enforcement personnel, City staff, other organizations, and the public; coordinates pertinent information, resources, and work teams necessary to support a positive, productive, and cooperative work environment.
• Prepares regular and special oral and written reports for presentation to the City Manager and the City Council.
• Attends and participates in professional and community meetings; stays current on issues relative to the field of law enforcement, crime prevention, and service delivery responsibilities; responds to and resolves sensitive and complex community and organizational inquiries, issues, and complaints; establishes and maintains a customer service orientation within the Department. • Establishes positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, running, jumping, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires both near and far vision and acute hearing. Additionally, incumbents may work outdoors in all weather conditions, including wet, hot, and cold. The position entails working in hazardous situations, and may involve abusive persons, potential physical violence, and the potential risk of exposure to bloodborne pathogens in the performance of law enforcement duties. The nature of the work also requires the incumbent to drive motorized vehicles, operate a variety of law enforcement equipment, work in heavy vehicle traffic conditions, and often work with constant interruptions; work flexible hours, including evenings and weekends.

Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of education and experience that has provided the knowledge, skills, and abilities for a Chief of Police. A typical way of obtaining the required qualifications is to At a City of Grover Beach

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minimum, the Chief of Police will possess the equivalent of six years of broad and extensive experience in all major phases of municipal police work, including at least three years in a responsible management capacity, and a bachelor’s degree in criminology, public administration, or a related field.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license; possession of a Management Certificate from P.O.S.T. Sworn employees must be in possession of a current and valid California POST Basic Certificate or have the ability to make application for Proof of Eligibility within 10 days of appointment, pursuant to Penal Code Section 13510.01. Sworn Employees whose California POST Certification or Proof of Eligibility is revoked by the Peace Officer Standards Accountability Advisory Board shall be ineligible for employment, or continued employment, as a sworn employee with the City of Grover Beach. Sworn employees who do not possess a California POST Basic Certificate or a Proof of Eligibility do not meet the minimum qualifications for this position.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:

Principles, practices, and techniques of police administration, organization, and operation; technical and administrative phases of crime prevention and law enforcement, including investigation and identification, patrol, traffic control, juvenile programs, record keeping, automated law enforcement information systems, search and seizure, code violations, and care and custody of persons and property; functions and objectives of federal, state, and local law enforcement agencies; applicable federal, state, and local laws, codes, and regulations, including the California Penal Code, Government Code, Vehicle Code, and other related regulations and court decisions; principles and practices of budget administration; care, maintenance, and operation of a variety of law enforcement equipment; methods and techniques of supervision, training, and motivation; concepts of human relations and interaction; methods and techniques of scheduling work assignments; standard office procedures, practices, and equipment; office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

Take a proactive approach to problem solving; demonstrate an awareness and appreciation of the cultural diversity of the department and community; attend work, as scheduled, on a regular basis, to effectively perform the position’s required duties and responsibilities; as well as practice and exemplify the Department’s Vision for Service. Plan, direct, manage, and coordinate the work of the Police Department; supervise and participate in the establishment of Department goals, objectives, and methods for evaluating achievement and performance levels; analyze complex law enforcement issues, evaluate alternatives, and implement sound solutions; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; act quickly and calmly in emergency situations; facilitate group participation and consensus building; plan, organize, train, evaluate, and direct work of assigned staff; perform mathematical calculations quickly and accurately; interpret, explain, and apply applicable laws, codes, and City of Grover Beach

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regulations; read, interpret, and record data accurately; organize, prioritize, and follow-up on work assignments; work independently and as part of a team; make sound decisions within established guidelines; analyze a complex issue and develop and implement an appropriate response; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Operate an office computer and a variety of word processing and software applications; safely and effectively operate a variety of law enforcement equipment, firearms, and a police vehicle in emergency situations.

Approved & Adopted:

Signature: ______________________________________ Date: ____________________ Human Resources Coordinator
Signature: ______________________________________ Date: ____________________ City Manager/Personnel Officer
1 Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a class. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within theposition.

FLSA:EXEMPT EXHIBIT B

CITY OF GROVER BEACH

POLICECOMMANDER
DEFINITION:

Under administrative direction, administers the activities of one or more Police Department divisions; provides expert professional assistance to the Chief of Police and other City management staff in areas of expertise; develops and implements departmental policies, procedures, goals, and objectives; develops and administers assigned budgets; fosters cooperative working relationships with citizen groups and other agencies on police matters; assumes departmental command as assigned; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Police Commander is the management level class administering one or more Police Department divisions such as Operations and/or Support Services. The incumbent exercises considerable judgment and discretion in the administration and direction of assigned responsibilities. Incumbents may assume departmental command when necessary. This class is distinguished from the next higher class of Chief of Police in that the latter has ongoing overall responsibility for the Police Department.

SUPERVISION RECEIVED/EXERCISED:

Receives administrative direction from the Chief of Police. Exercises direct and indirect supervision over sworn and non-sworn personnel.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Effectively supervises subordinate staff by managing the day-to-day operations of one or more divisions, including Operations and/or Support Services; directly supervises patrol, detectives, communications, and records as assigned; determines service levels and staffing requirements; manages vehicles, property, training, background investigations, communications, and the development of an effective employer-employee relations strategy. • Assists and advises the Chief of Police; relieves the Chief of Police of administrative work; assists the Chief of Police in the operational planning and management of departmental programs, policies and actions; interprets policies, rules, and regulations governing police activities on behalf of the Chief of Police. Manages and directs the work of detectives in the investigation of crimes; supervises the securing of crime scenes and the collection and proper handling of evidence City of Grover Beach

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2 • Plans, schedules, directs, supervises, analyzes, and reviews the work of subordinates; through supervisory personnel, assigns work and recommends personnel for employment, retention, promotion, and demotion; confers with Sergeants regarding special assignments, providing instruction and direction as needed; directs the preparation of the more complex criminal cases for court action. • Prepares, manages, and coordinates the development of the Police Department's and/or assigned divisional budget; prepares forecasts of necessary funds for staffing, materials, and supplies; presents, justifies, and defends programs, operations, and activities; monitors and approves expenditures; discusses and resolves budget issues with appropriate staff and implements adjustments as necessary. • Conducts research into a variety of law enforcement and administrative issues; recommends or reviews departmental policy and procedures, City rules, resolutions, and ordinances; prepares administrative reports; responds to correspondence and informational requests; ensures implementation of practices, which comply with adopted policies, laws, and regulations; studies statistical crime data and other reports; analyzes levels of criminal activity; determines trends and makes recommendations for changes in organization and operating procedures.
• Responds to some of the most difficult inquiries and requests for information; assists in the hearing and adjustment of citizen complaints; conducts and oversees sensitive and complex internal and external investigations; represents the City and the Police Department, and works closely with citizen groups and public and private officials to provide technical assistance, directly or through subordinate staff.
• May command the Police Department in the absence of the Chief of Police. • May fill in as the Watch Commander in the absence of a Sergeant. • May make presentations to City Council, other governmental agencies, and a variety of civic organizations as directed by the Chief of Police; plans and facilitates the conduct of special community events requiring law enforcement participation ; establishes and maintains a customer service orientation within assigned areas; works with community groups and representatives in the development and administration of programs designed to address societal problems associated with crime and its prevention.
• Establishes and maintains positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL, AND ENVIRONMENT AL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, running, jumping, reaching, twisting, turning, kneeling, bending, squatting, stooping, and lifting in excess of 5O pounds, and occasionally over 100 pounds in the performance of daily activities. The position also requires both near and far vision and acute hearing. Additionally, incumbents may work outdoors in all weather conditions, including wet, hot, and cold. The position entails working in hazardous situations, and may involve abusive persons, potential physical violence and the potential risk of exposure to chemical and biological hazards in the performance of law enforcement duties. The nature of the work also requires the incumbent to drive City of Grover Beach

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3 motorized vehicles under normal and emergency conditions, operate a variety of law enforcement equipment including firearms, work in heavy vehicle traffic conditions, and often work with constant interruptions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.) Education and/or Experience:

Any combination of education and experience that provides the knowledge, skills, and abilities necessary for a Police Commander. Typically, a Police Commander would possess three years of increasingly responsible experience equivalent to that of a City of Grover Beach Police Sergeant and a Bachelor's degree in Police Science, Criminal Justice Administration, Public Administration, or a related field.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver's license prior to appointment.

Possession of a P.O.S.T. Supervisory Certificate and a P.O.S.T. Advanced Certificate. Possession of a P.O.S.T. Management Certificate is highly desirable, but must be obtained within two years of appointment. Sworn employees must be in possession of a current and valid California POST Basic Certificate or have the ability to make application for Proof of Eligibility within 10 days of appointment, pursuant to Penal Code Section 13510.01. Sworn Employees whose California POST Certification or Proof of Eligibility is revoked by the Peace Officer Standards Accountability Advisory Board shall be ineligible for employment, or continued employment, as a sworn employee with the City of Grover Beach. Sworn employees who do not possess a California POST Basic Certificate or a Proof of Eligibility do not meet the minimum qualifications for this position.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS 's necessary to perform essential duties of the position.) Knowledge of:

In addition to requirements for Police Officer and Police Sergeant, extensive knowledge of modem principles, practices, and techniques of police administration, organization, and operation; methods and techniques of supervision, training, and motivation; principles and practices of program and budget development, administration, and evaluation; administrative and technical aspects of crime prevention and law enforcement activities, including community oriented policing, investigation, patrol, traffic control, record keeping, automated records systems, search and seizure, code violations, and care and custody of persons and property; applicable federal, state and local laws, codes, and regulations; officers' rights; public relations techniques; care, maintenance, and operation of a variety of law enforcement equipment; principles of law enforcement information systems, including a computer and applicable software; modem office equipment, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

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4 plans to satisfy department service needs; identify and effectively utilize policing and crime trends; act as an effective police administrator; administer one or more Police Department divisions and/or program areas; interpret and explain laws, regulations, and rules, as well as departmental policy and procedures; plan, organize, direct, and evaluate the work of subordinate staff; supervise and participate in the establishment of departmental goals, objectives, and methods for evaluating achievement and performance levels; analyze complex law enforcement issues, evaluate alternatives, and reach sound conclusions; make adjustments to standard operating procedures as necessary to improve organizational effectiveness; develop and implement plans for law enforcement services; interpret and explain laws, regulations, rules, and departmental policies and procedures; maintain appropriate flow of communication and chain of command; identify and inform superiors of sensitive issues/situation; supervise, train, and motivate assigned staff; act quickly and calmly in emergency situations; work flexible hours, including weekends and split shifts; apply applicable laws, codes, and regulations; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Safely and effectively operate a variety of law enforcement equipment, firearms, and a police vehicle in emergency situations; operate a computer and a variety of word processing and software applications.

Rev 10-2019
Approved & Adopted :

Signature: _________________________________________ Date: _________________ City Manager
Signature: _________________________________________ Date: ____________________ Management Analyst/Human Resources
FLSA: NON-EXEMPT Exhibit C

CITY OF GROVER BEACH

POLICE SERGEANT
DEFINITION:

Under direction, coordinates, supervises and participates in the activities and operations of a watch or program unit of the Police Department, including the implementation of departmental policies and procedures; coordinates activities with other watches, City departments, outside agencies, organizations, and the public; performs complex and responsible law enforcement and crime prevention supervision and planning; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Police Sergeant is the supervisory level class responsible for administrative, supervisory and technical duties in leading program level functions within the Police Department. Employees in this class perform patrol duties while in command of an assigned watch or unit, and provide leadership for ongoing crime prevention, investigative, and administrative activities. This class is distinguished from the next higher class of Police Commander in that the latter manages one or more divisions such as Operations and/or Support Services.

SUPERVISION RECEIVED/EXERCISED:

Receives direction from the Police Commander. Exercises direct and indirect supervision over sworn and non-sworn personnel.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Effectively supervises subordinate staff and the activities, operations, and services of an assigned watch or program area; provides overall technical and administrative direction to officers, community services officers, and police dispatchers as assigned or on a shift; may supervise and participate in special programs and special assignments; performs patrol duties and investigations. • Works directly with sworn and non-sworn personnel in the interpretation of City and department policies; coordinates activities with other shifts, units, City departments, outside agencies, organizations, and the public; monitors work activities to ensure safe work practices, quality, and accuracy; ensures compliance with applicable policies and procedures. • Plans, coordinates, and reviews the work plan for areas of assigned responsibility; effectively supervises and participates in a wide range of patrol, investigative and other law enforcement activities; receives, prioritizes, and coordinates response to complaints, emergency situations, and investigations; effectively supervises and coordinates the allocation of assigned personnel and equipment in response to calls for service, case investigations, and administrative issues; spot checks staff work in the field and interviews citizens to see how calls were handled; inspects departmental equipment and ensures that deficiencies are corrected.

Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a class. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

City of Grover Beach

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• Patrols assigned areas by car, bicycle or on foot; performs crime suppression and prevention activities; answers special calls; conducts initial and follow-up investigations; interviews victims, complainants, and witnesses; answers complaints, including domestic disturbances, health code, and local ordinance violations; performs surveillance activities; conducts chemical, drug, and alcohol testing; investigates suspicious circumstances.
• Enforces traffic laws; controls and directs traffic when necessary; performs crowd control; operates handheld, and stationary radar devices; assists in crime prevention activities and the control of juvenile delinquency; serves search warrants and subpoenas; administers CPR and first aid in cases of emergency; issues citations and makes arrests; transports, books, and is responsible for the care and custody of detained persons.
• Coordinates and conducts complete and detailed investigation of crimes against persons and property; collects, preserves, maintains, and processes evidence; takes written statements; prepares required reports and maintains investigative records; serves warrants and subpoenas; testifies in court in connection with prosecution of offenders; conducts property and building checks for burglary and other criminal activity; contacts and cooperates with other law enforcement agencies as warranted. • Reviews and evaluates work methods and procedures for improving organizational performance; assists in the selection, training, and evaluation of department personnel; conducts and participates in investigations involving department personnel; receives and reviews reports from subordinate staff; participates in the preparation and maintenance of reports and records. • Manages or participates in the department training program; including, but not limited to, schedules training based on specific needs; processes P.O.S.T. reimbursements; maintains training records; participates in the writing of training materials; advises and instructs sworn and non-sworn staff on applicable policies, procedures and tactics.
• May serve on a rotational basis and at the discretion of the Chief of Police, in the capacity of the Sergeant in charge of the Detective unit; effectively supervising, directing, organizing the assigned Detective unit personnel; assisting or conducting preliminary and follow-up investigations of criminal or administrative nature; working variable work hours, including, but not limited to, patrol shifts, as based upon the reasonable needs of the Department.
• Responds to difficult inquiries and complaints; represents the department with other law enforcement services and allied agencies, other City departments, schools, civic groups, and the public. • Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS:

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performance of law enforcement duties. The nature of the work also requires the incumbent to drive motorized vehicles under normal and emergency conditions, operate a variety of law enforcement equipment including firearms, work in heavy vehicle traffic conditions, often work with constant interruptions, and work flexible hours, including weekends and split shifts. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of education and experience that provides the knowledge, skills, and abilities necessary for a Police Sergeant. Typically, a Police Sergeant would possess the equivalent of three years of increasingly responsible law enforcement experience comparable to that of a Police Officer with the City of Grover Beach, and an associate’s degree. Three additional years of law enforcement experience (for a total of six years) may be substituted for an associate’s degree.

Experience as a Detective and/or Field Training Officer is desirable.

License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license prior to appointment, and possession of, or eligibility for, an Intermediate Certificate from California Police Officers Standards and Training (P.O.S.T.). Possession of a P.O.S.T. Supervisory Certificate is highly desirable. Sworn employees must be in possession of a current and valid California POST Basic Certificate or have the ability to make application for Proof of Eligibility within 10 days of appointment, pursuant to Penal Code Section 13510.01. Sworn Employees whose California POST Certification or Proof of Eligibility is revoked by the Peace Officer Standards Accountability Advisory Board shall be ineligible for employment, or continued employment, as a sworn employee with the City of Grover Beach. Sworn employees who do not possess a California POST Basic Certificate or a Proof of Eligibility do not meet the minimum qualifications for this position.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:

In addition to requirements for Police Officer, modern principles, practices, and techniques of police administration, organization and operation; principles and practices of program development, administration, and evaluation; administrative and technical aspects of crime prevention and law enforcement activities, including investigation and identification, patrol, traffic control, and juvenile programs; applicable federal, state and local laws, codes, and regulations, including the California Penal Code, Government Code, Vehicle Code, and other related regulations and court decisions; record keeping, automated records systems, search and seizure, code violations, and care and custody of persons and property; care, maintenance, and operation of a variety of law enforcement equipment; methods and techniques of supervision, training, and motivation; methods and techniques of scheduling work assignments; principles of law enforcement information systems, including a computer and applicable software; methods City of Grover Beach

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and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

Take a proactive approach to problem solving; demonstrate an awareness and appreciation of the cultural diversity of the department and community; attend work, as scheduled, on a regular basis, to effectively perform the position’s required duties and responsibilities; as well as practice and exemplify the Department’s Vision for Service. Analyze complex law enforcement issues, work under pressure, analyze information, and act quickly and calmly in emergency and nonemergency situations; observe and accurately remember names, faces, numbers, incidents, and places; facilitate group participation and consensus building; plan, organize, train, evaluate, and direct work of assigned staff; interpret, explain, and apply applicable laws, codes, and regulations; read, interpret, and record data accurately; organize, prioritize, and follow up on work assignments; elicit information from upset and irate people; make sound decisions within established guidelines; follow written and oral directions; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

Safely and effectively operate a variety of law enforcement equipment, firearms, and a police vehicle in emergency situations; operate an office computer and a variety of word processing and software applications.

Rev 12-2019
Approved & Adopted:

CITY OF GROVER BEACH

POLICE OFFICER
DEFINITION:

Under general supervision, performs tasks and duties related to the protection of public health, safety and welfare, and the enforcement of applicable federal, state, and local laws; provides traffic enforcement and control; carries out special assignments in a particular phase of police work or administration; performs other related duties as required.

DISTINGUISHING CHARACTERISTICS:

The Police Officer is the working level class performing the full scope of assigned law enforcement duties and responsibilities under general supervision. This class is distinguished from the next higher class in that the latter is a Police Sergeant or higher ranking officer. A Police Officer may also serve in a special assignment capacity.

SUPERVISION RECEIVED/EXERCISED:

Receives general supervision from a Police Sergeant or higher ranking officer, depending upon assignment. Technical and functional support may be provided by a Senior Police Officer. May provide technical/training support for assigned officers, special programs, or when assigned as Field Training Officer or Senior Police Officer.

ESSENTIAL FUNCTIONS: (include but are not limited to the following) • Patrols assigned areas by car, bicycle, motorcycle, or on foot; performs crime suppression and prevention activities; answers special calls; conducts initial and follow-up investigations; interviews victims, complainants and witnesses; answers complaints, including domestic disturbances, health code, and local ordinance violations; performs surveillance activities; conducts chemical, drug, and alcohol testing; investigates suspicious circumstances. • Enforces traffic laws; controls and directs traffic when necessary; performs crowd control; operates handheld and stationary radar devices; assists in crime prevention activities and the control of juvenile delinquency; serves search warrants and subpoenas; administers CPR and first aid in cases of emergency; issues citations and makes arrests; transports, books, and secures, directly or indirectly, the care and custody of detained persons.
• May be temporarily assigned special duties when appointed by the Chief of Police, such as Detective, Field Training Officer, DARE, Traffic, or Senior Police Officer. • Coordinates and conducts complete and detailed investigation of crimes against persons and property or coordinates these activities with a Police Detective; collects, preserves, maintains, and processes evidence; takes written statements; prepares required reports and maintains investigative records; Class specifications are only intended to present a descriptive summary of the range of duties and responsibilities associated with specified positions. Therefore, specifications may not include all duties performed by individuals within a class. In addition, specifications are intended to outline the minimum qualifications necessary for entry into the class and do not necessarily convey the qualifications of incumbents within the position.

City of Grover Beach

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serves warrants and subpoenas; testifies in court in connection with prosecution of offenders; contacts and cooperates with other law enforcement agencies as warranted. • Conducts property and building checks for burglary and other criminal activity; responds to questions, concerns, and requests for service from the general public; provides information as appropriate and resolves complaints.
• May serve as a Detective; independently reviews cases to investigate; coordinates and conducts complete and detailed investigation of crimes against persons and property, and crimes involving vice, gaming, and narcotics violations; performs undercover and surveillance activities; conducts registration and tracking of sex offenders; collects, preserves, and maintains evidence and property. • Trains and assists less experienced personnel as assigned; may serve as a Field Training Officer, officer-in-charge, or in a variety of special program areas. • May serve as a Senior Police Officer that leads other police officers in their daily activities verifying the work of others for accuracy, proper work methods, techniques and compliance with applicable standards, specifications and policies. May serve as a Watch Commander for a patrol shift or special assignment detail as needed.
• Establishes and maintains positive working relationships with representatives of community organizations, state/local agencies and associations, City management and staff, and the public.

PHYSICAL, MENTAL, AND ENVIRONMENTAL WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, running, jumping, reaching, twisting, turning, kneeling, bending, squatting, stooping, and lifting in excess of 50 pounds, and occasionally over 100 pounds, in the performance of daily activities. The position also requires both near and far vision and acute hearing. Additionally, incumbents may work outdoors in all weather conditions, including wet, hot, and cold. The position entails working in hazardous situations and may involve abusive persons, potential physical violence, and the potential risk of exposure to blood-borne pathogens in the performance of law enforcement duties. The nature of the work also requires the incumbent to drive motorized vehicles under normal and emergency conditions, operate a variety of law enforcement equipment including firearms, work in heavy vehicle traffic conditions, often work with constant interruptions, and work flexible hours, including weekends and split shifts. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

QUALIFICATIONS: (The following are minimal qualifications necessary for entry into the classification.)
Education and/or Experience:

Any combination of education and experience that provides the knowledge, skills, and abilities necessary for a Police Officer. Typically, a Police Officer would possess a high school diploma or equivalent. Prior experience in law enforcement and an associate’s degree are highly desirable.

City of Grover Beach

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License/Certificate:

Possession of, or ability to obtain, a valid Class C California driver’s license prior to appointment.

Possession of a certificate of completion of a Basic Police Academy certified by California Peace Officers Standards and Training (P.O.S.T.) is required prior to appointment as a Police Officer.

Sworn employees must be in possession of a current and valid California POST Basic Certificate or have the ability to make application for Proof of Eligibility within 10 days of appointment, pursuant to Penal Code Section 13510.01. Sworn Employees whose California POST Certification or Proof of Eligibility is revoked by the Peace Officer Standards Accountability Advisory Board shall be ineligible for employment, or continued employment, as a sworn employee with the City of Grover Beach. Sworn employees who do not possess a California POST Basic Certificate or a Proof of Eligibility do not meet the minimum qualifications for this position.

KNOWLEDGE/ABILITIES/SKILLS: (The following are a representative sample of the KAS’s necessary to perform essential duties of the position.) Knowledge of:

Operations and standard operating procedures of a Police Department; principles of crime prevention and suppression; modern law enforcement methods and procedures, including patrol, crime prevention, traffic control, and investigation; applicable federal, state and local laws, codes, and regulations, including the California Penal Code, Government Code, Vehicle Code, and other related regulations and court decisions; technical aspects of law enforcement activities, including juvenile programs, record keeping, automated records systems, search and seizure, code violations, and care and custody of persons and property; care, maintenance and operation of a variety of law enforcement radio and personal equipment; methods and techniques of scheduling work assignments; police officer procedures, practices, and equipment; basic principles of law enforcement information systems, including a computer and applicable software; methods and techniques for record keeping and report preparation and writing; proper English, spelling, and grammar; occupational hazards and standard safety practices.

Ability to:

Take a proactive approach to problem solving; demonstrate an awareness and appreciation of the cultural diversity of the department and community; attend work, as scheduled, on a regular basis, to effectively perform the position’s required duties and responsibilities; as well as practice and exemplify the Department’s Vision for Service. Gather, analyze, and evaluate facts and evidence and reach sound conclusions; work under pressure, analyze information, and act quickly and calmly in emergency and non-emergency situations; observe and accurately remember names, faces, numbers, incidents, and places; function with a significant degree of independence; interpret, explain, and apply applicable laws, codes, and regulations; elicit information from upset and irate people; follow written and oral directions; administer first aid; observe safety principles and work in a safe manner; communicate clearly and concisely, both orally and in writing; establish and maintain effective working relationships.

Skill to:

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Rev 12-2019
Approved & Adopted:

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 5, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, CIP Manager
SUBJECT: Facilities Condition and Needs Assessment (CIP 3004): Award of Professional Services

RECOMMENDATION
Authorize the City to enter into a Consulting Services Agreement with RNT Architects for the City’s Facilities Condition and Needs Assessment (CIP 3004) Project and authorize the City Manager to execute the agreement on behalf of the City.

BACKGROUND
The FY 2022-23 Capital Improvement Program (CIP) includes a Facilities Condition and Needs Assessment (FCNA) given the steady escalation of maintenance needs and costs for the City’s aging facilities and growth in City staffing and equipment over time. The FCNA will provide an analysis of current City facilities and provide the City with an understanding of how well these facilities can meet current and future needs of the organization while continuing to provide responsive services to the public. Such facilities include the two Community Centers, Police Station, and City Hall along with the Corporation Yard for which there is already an existing improvement project underway. This analysis will be utilized in developing and prioritizing capital improvements and maintenance projects and assist with allocating budgets for rehabilitation, reconstruction or construction of new of facilities.

In July, the City requested proposals from architectural firms for the FCNA. This City received two proposals from RNT Architects and S&B Crist Consulting. A proposal review committee thoroughly evaluated and ranked the proposals based on the City’s reviewing and scoring process.

Staff followed up with several meetings with the preferred consultant to discuss items in the proposal, review and evaluate the scope, and clarify contract language. Based on the firm’s qualifications presented within their proposals, their experience with similar scope projects, and the quality of the proposal, the proposal review committee selected RNT Architects as the most qualified and responsive firm for this project.

Pending Council approval of this agreement, this work will begin later this month and completed by spring 2023. The results will be presented to the Council for input and direction to inform the development of the FY 2023-25 budget and CIP. The attached proposal references an earlier start date to this work which will now begin this month pending award of contract.

FISCAL IMPACT
The costs for the design services for this project are estimated to be $138,760. Funding for this work is budgeted this year from the General Fund.

Staff Report: Facilities Condition and Needs Assessment Consulting Agreement (CIP 3004) Page 2 December 5, 2022

ALTERNATIVES
The Council has the following alternatives to consider:

1. Authorize the City to enter into a Consulting Services Agreement with RNT Architects for the City’s Facilities Condition and Needs Assessment (CIP 3004); authorize the City Manager to execute the agreement on behalf of the City; and authorize the City Manager to approve change orders up to $20,000; or

2. Provide staff with additional direction

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. RNT proposal

REQUEST FOR PROPOSAL

CITY OF GROVER BEACH
Facilities Conditions and Needs Assessment Capital Improvement Plan (CIP) 3004

FACILITIES CONDITIONS
+ NEEDS ASSESSMENT

CITY OF GROVER BEACH
Roesling Nakamura Terada Architects
Attachment 1

CONTENTS
1 1. Cover Letter
2 2. Design Consultant’s Introduction and Availability
7 3. Statement of Qualifications
11 4. Project Understanding and Approach to the Work
13 5. Project Phase Schedule
14 6. Detailed Scope of Services
Pine Avenue Community Center and Gardens Cover Letter1
Tab 1: Cover Letter
Roesling Nakamura Terada Architects, Inc. (RNT) is pleased to submit the attached technical proposal in response to RFP CIP-3004. The submittal includes a description of our understanding of the required scope, the proposed services, and a description of our team’s organization, relevant expertise, and staff qualification. In addition, RNT has included a list of projects We encourage you to contact our references and ask about their experience working with our firm. As requested, the fee is provided in a separate sealed envelope.

The assessment team for this project is composed of partners with whom we collaborate for similar projects. We strive to select our team based on the task at hand. We believe that being local is lean and sustainable, and we are committed to forming the team that best understands the factors of site and City.

Type of Organization: RNT is a type C corporation registered in San Diego, CA, with branch locations in Ventura, San Luis Obispo, Sacramento, and Osaka, Japan. We are current on our tax liability and have no federal or state convictions.

Contact Person: Tyson Cline, AIA, Principal (contact information is below) Acknowledgements:

Roesling Nakamura Terada Architects acknowledges review of the City's Standard Agreement.

Since RNT is currently performing under agreements with the County of San Luis Obispo and other municipalities in the region, we are confident that an agreement on the base of the provided standard can be reached.

Roesling Nakamura Terada Architects acknowledges the ability to provide City-required Insurance.

Roesling Nakamura Terada Architects acknowledges the addendum No. 01.

We look forward to the opportunity to present our qualifications further. Please feel free to reach out to me with any questions at all. Thank you for your consideration.

Very truly yours,
Ralph Roesling
Kotaro Nakamura
Mun Ying Kung
Chikako Terada
Joe Mansfield
Rommel Olaes
Raúl Díaz
Tyson Cline
Rick España
Chris Bradbury
1 Tyson K. Cline, AIA, Principal
T : 805.626.5330 | E : [email protected]
Firm Contact Information:

Roesling Nakamura Terada Architects, Inc.

T: 619.233.1023 | E: [email protected]
872 Higuera Street, Suite 318
San Luis Obispo, CA 93401
www.rntarchitects.com
August 17, 2022
City of Grover Beach Public Works Department
Attn: Erin Wiggin, CIP Manager
154 South 8th Street
Grover Beach, CA 93433
Project CIP 3004, Facility Condition and Needs Assessment Proposal, RNT Architects
Dear Erin Wiggin and Members of the Selection Committee:

Borrego Springs County Library, Park,
and Sheriff Station
Design Consultant’s Introduction
and Availability 2
Tab 2: Design Consultant’s Introduction
and Availability
2 Founded in 2005, our focus at Ashley & Vance Engineering is on serving the best interests of our clients by utilizing our experience in the engineering and construction industries to turn concepts into constructible realities. Throughout our eight locations, we have earned a reputation for delivering practical, cost-effective engineering designs on time and within budget.

Shaped by the experiences of each of our Principal Engineers, our design philosophy delivers a thoughtful, real-world approach to construction. We always put ourselves in our client’s shoes to develop solutions that exceed expectations. 3C Engineering’s vision came together when a group of
Professional Engineers (PE) and energy management experts combined their decades of experience to form a team focused on sustainable building design with a passion for saving energy. 3C Engineering (3CE) offers complete commissioning, mechanical, plumbing and energy engineering consulting
services throughout California. The firm strives to design functionally innovative, aesthetically pleasing systems that minimize environmental impact. 3CE’s engineering staff is currently headed by four California Licensed PEs with multiple offices located throughout California.

The Electrical Engineering Division of Thoma Electric, Inc. provides electrical design and consulting services in all facets of the Electrical Construction and Communications Industry throughout California.A variety of projects have been successfully completed over the years. These include many projects in the area of communications, residential, commercial, government facilities, institutional, educational, industrial, military, recreation and health care. The Electrical Engineering Division consists of a staff of fifteen.

Jacobus & Yuang, Inc. was founded in 1993 in response to a perceived need for professional cost consulting. JYI has a formal association with Sierra West Group, Inc. (SWGI).

JYI researches and updates the SWGI database through
constant market monitoring, to assist in publishing these Industry Renowned Cost Manuals on an annual basis.

This research enables the firm to maintain a current pulse on pricing, and to have on going relationships with key contractors and suppliers in the industry.

Established in 1980, the beliefs of Roesling Nakamura Terada Architects, Inc. (RNT) are firmly rooted in creating meaningful and sustainable environments that elegantly meet or exceed our clients’ vision. For 42 years our firm has earned a national reputation for providing our clients with buildings and environments that surpass expectations and needs. This commitment has resulted in more than 100 regional, state and national design awards and in the publication of our projects in a monograph and numerous design journals.

RNT’s collaborative and interdisciplinary approach toward facilities assessments, architectural design, programming, urban design, community planning, and industrial design creates meaningful environments that enrich daily life. We believe and practice in a “studio” environment, meaning that our multi-disciplinary staff members are able to share ideas and work collaboratively, taking full advantage of our resources for creativity and problem solving.

Additionally, we practice a Client-Inclusive Design Process, which enables us to quickly build consensus amongst multiple stakeholders. We apply a wealth of experience and knowledge to a fresh, open-minded approach.

Our focus is to listen and understand our client’s needs, expectations and goals before we embark on the design process.

CITY OF GROVER BEACH PUBLIC WORKS DEPARTMENT
154 South 8th Street
Civil & Structural
Engineer
Ashley Vance, Santa
Barbra CA
Ian Shoebridge
Structural Engineer
Mechanical and
Plumbing Engineer
3C Engineering, San
Luis Obispo, CA
Brian Starrett, PE
Prinicpal Engineer
Electrical Engineer
Thoma Electric, Inc.,
San Luis Obispo, CA
William A. Thoma
President
Cost Estimating
Jacobus & Yuang, Inc,
Los Angeles, CA
Cobus Malan
Principal Quantity
Surveyor
Roesling Nakamura Terada Architects, Inc.
872 Higuera Street, Suite 318, San Luis Obispo, CA 93401 Tyson Cline, AIA Ansgar Killing
16 Licensed Professionals
Total of 46 Employees

TEAM ORGANIZATION CHART
3 4

RESUMES OF KEY STAFF MEMEBERS
Professional Registration
Licensed Architect, CA
No. C-34436
Education
Bachelor of Architecture, NewSchool
Architecture and Design
Location
Ventura, CA
Tyson is a Principal of the firm and has been with RNT since 2007. Tyson is involved in all phases of architecture and interior design. A Ventura native, he has designed several local businesses’ storefront, signage, and retail display areas that focus on the user’s experience. Previously a member of the City of Ventura’s Design Review Committee and Historic Preservation Committee and currently sitting on the City of Oxnard’s Design Review Committee and the Ventura County Cultural Heritage Board, Tyson works to respect and create a true sense of place. • City of Oxnard, Civic Center Development Services Center and Fire Administration, LEED Silver Design | Oxnard, CA
• Metropolitan Water District of Southern California, CRA Employee Village Enhancements Master Plan | Various Locations, CA
• Patagonia: New Corporate Headquarters and Campus Expansion | Ventura, CA
• County of Santa Barbara, Probation Department New Office Building | Santa Barbara, CA
• UCSB, Laboratory Tenant Improvements | Santa Barbara, CA Tyson Cline, AIA
Principal-in-Charge
Professional Registration
Licensed Architect, Germany No.

BW-154960
Education
Masters of Science, Architecture, Cal
Poly San Luis Obispo, CA
Location
Luis Obispo, CA
Ansgar started his professional path towards Architecture as Journeyman in the finished carpentry trade in Germany. He earned his first architectural degree from the University of Applied Science in Biberach, Germany, and master’s degree from the California Polytechnic State University in San Luis Obispo. For seven years, he was principal of K+H Architects in Stuttgart, specializing in general planning of laboratory buildings for academia and industry. • County of San Luis Obispo, Dairy Creek Golf Clubhouse Remodel | San Luis Obispo, CA
• City of San Luis Obispo, Fire Station No. 1 Roof Design | San Luis Obispo, CA • Friederich-Wilhelm University – Research Laboratory Building for the Life Medical Science (Design Build) | Bonn, Germany
• Raumtechnik Event Ltd. – Headquarter, Production and Warehouse Facility (Design) | Stuttgart, Germany
• Bauhaus University – Laboratory and Office Building for Architectural Engineering (Design-Build) | Weimar, Germany
Ansgar Killing
Project Manager
Professional Registration
Professional Structural Engineer CA
S6293
Professional Civil Engineer
CA C79205
Education
MS, Civil Engineering
BS, Civil Engineering
California Polytechnic State
University, San Luis Obispo
Location
San Luis Obispo, CA
With his master’s degree in civil engineering, Ian is well prepared to tackle any complex project. His design, project management, leadership, and mentorship work is respected by colleagues as he pushes teams and individuals through complicated designs or demanding coordination efforts. Ian’s designs have incorporated all types of materials including concrete, masonry, steel and wood framing systems, as well unreinforced masonry retrofits. • City of Guadalupe, Guadalupe City Hall Structural Evaluation and Analysis Report
• Reiss Design Studio, King City Visitor & History Center • 2010-2013 | Merriam, San Luis Obispo Railroad Museum Repair & Rehabilitation • MWA, Evergreen Shopping Center Improvements
• Studio 2G, Mission San Luis Obispo de Tolosa Remodel
Project Experience
Ian Shoebridge, SE
Structural Principal Engineer
Professional Registration
Professional Civil Engineer
CA C77354
Education
BS, Civil Engineering
California Polytechnic State
University, San Luis Obispo
Location
San Luis Obispo, CA
Kathleen leads civil engineering projects for commercial, residential, public works, and land development of multifamily infill projects. Her work includes hydrology studies and storm water runoff prevention plans, grading, drainage, and city utility improvement plans while supervising technicians and facilitating communication between project stakeholders. Her professional history includes public works projects for municipalities and the federal government.
• CoVelop, Emily St. Improvements
• Studio 2G, DAOU Vineyards & Winery
• John Gardner, Avila Beach Mixed Use - Planning Department Package • Launch Complex Concept Design
• DLR Group, Bill Libbon Elementary
Project Experience
Kathleen Allwine, PE
Civil Principal Engineer
5 Professional Registration
Licensed Professional Engineer State of
California: #M34068
Education
B.S. Mechanical Engineering
California Polytechnic State University,
San Luis Obispo
Location
San Luis Obispo, CA
Brian has over 16 years of professional experience providing mechanical and plumbing designs for high-performance buildings. Brian has led numerous design teams for projects across the entire built environment spectrum. His passion for energy-efficient building design coupled with his pragmatic approach to problem-solving results in high caliber, cost-effective designs that are delivered on time and on budget.
• Mary McGrath Architects, Milpitas PD and PW Feasibility Study • Shah Kawasaki Architects, Milpitas FS No. 1 Feasibility • RRM Design Group, Mendota City Hall & Police Station
• Chas Rhoads Architecture, Tulare Co Sheriff and Fire Dispatch • Ten Over Studio, SLO City Hall Council TI
• City of San Luis Obispo, SLO Library Utilities and Parks Project Experience
Project Experience
Brian Starrett, PE
Principal Engineer
Professional Registration
Registered Professional Engineer -
License No. EE10757
California State Licensed Electrical
Contractor - License No. C10-274276
Education
California Polytechnic State University,
San Luis Obispo; Bachelor of Science in
Electrical Engineering
Location
San Luis Obispo, CA
As the Principal-in-Charge of the Electrical Engineering Division of Thoma Electric, Mr. Thoma is responsible for overseeing an Engineering Division of 14 persons and a Construction Division of over 80 persons. Mr. Thoma conducts electrical field studies, overall building evaluations and project feasibility reports. He has experience in all aspects of electrical construction; military, education projects at all levels, government, industrial, health care, commercial, institutional, residential, utility, public safety and historical renovation.
• Long Beach Fire Stations, Assessments of (3) Existing Fire Stations | Long Beach, CA
• Marin Commons Building Evaluation, Feasibility Study of Existing Buildings to Consider Relocating the Marin Emergency Operations Center | Marin, CA
• Marin County Fire Station, Assessment of (3) Existing Buildings | Marin, CA • Gilroy Fire Station, Assessment of (2) Existing Buildings | Gilroy, CA • Pismo Safety Center Assessment, Needs Assessment of Pismo Safety Center | Pismo Beach, CA
William A. Thoma, President
Professional Engineer
Professional Registration
American Association of Cost Engineers,
American Institute of Architects
Education
Bachelor of Science in Quantity
Surveying at the University of the
Witwatersrand, South Africa
Location
Camarillo, CA
Cobus has acquired at least 40 years in-depth diverse construction costing experience in all aspects of work, from the perspective of a professional Quantity Surveying and estimating practice, as well as working with general contractors, design professionals, design build contractors and developers. Cobus uses his diverse experience in applying first principals to construction cost estimating by paying particular attention to the multi-trade detailed cost consequential aspects of the project. • 19Six Architects, San Luis Obispo El Chorro Regional Park • MIG, City of Oxnard Campus Park
• RA-DA, Scherer Park Community Center Existing Building Renovation • RAW International, Beverly Hills City Hall Tower Renovation • RA-DA, City of Long Beach Houghton Park Community Center • Carde Ten Architects, Los Nietos Community Center
Project Experience
Jacobus Malan
Principal Cost Estimator
6 La Jolla Shore Lifeguard Station Statement of Qualifications 3 Tab 3: Statement of Qualifications

SAN DIEGO COUNTY-WIDE LIBRARY MASTER PLAN
San Diego, California
Owner: County of San Diego
Reference: David Timber, Project Manager, Capital Projects T | E: 858.694.2135 | [email protected]
Timeline: 2021 - Present
SF: 5,000 SF, 15,000 SF & 30,000 SF
Program: Programming, Master Plan, Feasibility Study, Needs Assessment, Demographics Study:

Relevance: Library Needs Assessment, Library Master Plan RNT is working with the County of San Diego to develop
a district-wide facilities master plan. This facilities master plan will identify San Diego County’s architectural needs, operational needs, and service requirements.

The plan includes the development of three
recommended templates based on square footage; one
large, one medium, and the other small. It also addresses the siting of any replacement and / or new library facilities through 2035.

The goal of the master plan is to determine needs and
wants of current and future residents of San Diego
County as related to public library services and facilities for the next 10 years with certain assets such as building systems for the next 20 years. RNT has engaged in
an architectural assessment of existing facilities and is determining needed upgrades to industry best practices
and standards. In taking a long-range view of the future, RNT will study projected changes in demographics and
county growth along with the way library services are or will be provided.

MONTGOMERY FIELD GIBBS OFFICE BUILDING CAMPUS FACILITIES ASSESSMENT San Diego, CA
Owner: City of San Diego
Reference: Debbie Shauger
T | E: 858.229.8343 | [email protected]
Timeline: 2020
SF: Building 1 - 65,979 SF, Building 2 - 39,688 SF, Building 3 - 39,688 SF
Program: Assessment and providing critical upgrades
necessary to occupy the building
Relevance: Life-safety, code compliance, accessibility, Sustainability upgrades, remodels repairs, Amenity upgrades RNT is supproting the City of San Diego in
completing a facilities assessment for the
Montgomey Field Gibbs Office Building.

The facilities assessment is intended to document
the physical condition of the existing three buildings
and a parking structure located at 8525 Gibbs Drive,
8575 Gibbs Drive, and 8665 Gibbs Drive in the City
of San Diego.

This report will document the existing conditions of
the office campus and discuss the improvements
needed to upgrade to meet the current standards of
the building safety and amenity improvements.

This project is ongoing.
7 OXNARD DEVELOPMENT SERVICES CENTER
Oxnard, California
Owner: City of Oxnard
Reference: Mr. Matthew Winegar, Former Development
Services Director
T | E: 805.701.6747 | [email protected] Timeline: Spring 2008
SF: 36,000 SF
Program: Planning
Relevance: Needs Assessment and Master Planning
As part of the City of Oxnard’s Civic Center Master Plan, Roesling Nakamura Terada Architects, Inc. (RNT) designed the adaptive reuse of the former library building to be converted into the new 36,000 SF Development Service
Center. Re-purposing most of the original steel roof
girders and concrete exterior columns allows for modern interpretation of the original exterior colonnade. Roof monitors allow daylight into the center of the floor plan and take advantage of the moderate coastal climate, reducing energy demands through natural ventilation. Both entry
lobbies are mostly glass to create a sense of openness, while maintaining a strong definition between private and public spaces.

Transparency is modulated by exterior screens that protect the building from excessive solar gain as well as provide street level privacy. The new building was designed to
complement the existing civic center and library. The
passive heating and cooling systems and daylighting
strategies make the structure more efficient than the current Title 24 energy requirements and the Service Center was designed for LEED Silver.
8 Owner: San Diego City College
Reference: Lance Lareau, District Architect
T | E: 619.388.6546 | [email protected]
Timeline: 2021-2022
SF: 60 Acres
Program: Master Planning, Design Guideline Development, Workshopping / Engagement, Needs Assessment, Grant
Research / Writing
Relevance: Needs Assessment, Surveys, In-Depth Outreach and Multiple Stakeholders
RNT Architects was selected to complete a new San Diego City College Facilities Master Plan (FMP). San Diego City College has served students for more than 100 years with student learning and success as its highest priority. As part of the FMP Facilities Master Plan, RNT is studying the existing campus, its needs and challenges, and
developing planning sensitivities that act as penchants to facilitate the progressive advancement of the College to meet the demands of its rapidly growing community. RNT
has completed several major projects on the City College campus in addition to the East Village South Focus Plan, providing the master plan team with deep knowledge of the campus and its immediate context.

The master planning process began with information
gathering. This included several site walks with faculty members and department heads to gather information
regarding the efficacy of existing facilities. Recurring themes about campus facilities, concerns, and opportunities were revealed by questionnaires distributed to a wide array of staff and faculty in addition to several virtual meetings and open forums arranged with different stakeholder groups.

SAN DIEGO CITY COLLEGE MASTER PLAN CAMPUS ASSSESMENT
San Diego, CA

ADDITIONAL PROJECTS WITH FACILITY ASSESSMENT SCOPE
• County of San Diego, Office Assessment | San Diego, CA • Confidential Ulitlies Company, Master Plan and Office Tenant Improvement | San Diego, CA
• City of San Diego, Mohnike Historic Adobe & Barn | San Diego, CA • City of San Diego, Parks and Recreation Assesment | San Diego, CA • Assessment & Modernizations
◦ Torrey Pines High School | San Diego, CA
◦ Marston Middle School | San Diego, CA
◦ Morse High School | San Diego, CA
◦ Grant Elementary School | San Diego, CA
◦ Montecito Unified School District | Montecito, CA
• Balboa Park Historical Automobile Museum, Master Plan and Renovation • City of Oxnard, Assessment and Redevelopment of Oxnard Civic Center, Development Service Center, Fire Administration Center and Parking Structure | Oxnard, CA
• City of Oxnard, Oxnard second and third floor assessment modernization project
• Patagonia, New Corporate HQ & Campus Expansion Design | Ventura, CA • Metropolitan Water District of Southern California, Employee Housing Improvements Assessment and Design | California
• San Elijo Joint Powers Authority, Building Improvement Program | Cardiff, CA • United Water Conservation District Headquarters | Oxnard, CA • DMV Field Office Assessment and Renovation Project | San Ysidro, Victorville, CA
• UCSB, Labs (DPP) Detailed Program and Planning Phase | Santa Barbara, CA
Patagonia Corporate Headquarters
Oxnard Civic Center Assessment
Office Tenant Improvement
Morse High School
City of San Diego Balboa Park Automobile Museum 9
A description of quality control and quality
assurance procedures.

RNT Architects employs rigorous Quality Assurance (QA)
processes and Quality Control (QC) protocols that has
been subject to continuous improvement over the span of our 40-year existence. Our management style and internal organization is collaborative. While we as individuals have specialized areas of expertise, we excel in synthesizing our experience in order to bring together a shared knowledge base that meets the project goals.

Quality Assurance: We believe in maintaining the core team throughout the project in order to make sure that the design intent is carried out to the end of the project. The project team will be using RNT management procedures and systems that leverage standardized templates, checklists, and workflows.

At the project kick-off meeting, the project manager introduces key project documents for client review and comments:
• The project charter identifies project goals, criteria of success, and stakeholder responsibilities. It also provides relevant contact information, project scope and limitations. • The Integrated Milestone Schedule (IMS) maps project
milestones to expected deliverable completion.
• The Monthly Report template is coordinated with the
client to create project status transparency for client-side distribution (e.g., City Council) and team accountability. • The deliverable checklist ensures common understanding and aligns expectations about type and progression of
each deliverable throughout the project lifecycle.

Quality Control: Engrained in RNT’s product delivery is a set of reviews by internal subject matter experts and principals.

These reviews are conducted regularly and include but are not limited to the following review domains:
• The Contractual Review validates project progress and deliverables against the agreed upon scope of work,
schedule, and list of deliverables. This review also reviews submittal for format compliance and oversees proper
staffing to ensure that all phases of the work are completed according to the project schedule.
• The Technical Review focuses on constructive aspects
of the project and aligns the submittal artifacts of the team members for a conclusive and integrated project
deliverable. Reviews are conducted by associates who are not part of the project team to ensure a fresh set of eyes. • The Principal Review occurs at project milestones and challenges design decisions. The team presents the
tentative deliverables, engages in an internal Q&A session, and collects feedback from principals and associates who share recent and relevant experience of projects with
similar characteristics.
10 Oxnard Civic Center Master Plan and
Redevelopment
Project Understanding and
Approach to the Work
4 Tab 4: Project Understanding
and Approach to the Work
Phase 1: Observations and Collection of Data
In order to understand the needs of the City Grover Beach and provide the best recommendations for future planning, a thorough phase of research must be conducted to assess the current conditions of city facilities. This phase will primarily entail building walk-throughs with architects and engineers to determine the specifics of building conditions and to create a matrix that outlines repairs and costs.

RNT fosters a culture of listening: In the initial project phase, we spend time to gather and review as-built documentation.

We also develop customized questionnaires that survey users on a range of facility-related topics. By the time of the site visitation, our team is already familiar with the buildings and user perception, and hence can focus on data validation and plan document verification. In this stage, we will also take into consideration more holistic aspects of building function such as their efficacy as a workspace. Usable square footage per person (USF), technology accessibility, natural light access, meeting room and office space access, location, storage, transportation, and employee wellbeing will be taken into account as well.

Phase 2: Analysis and Synthesis of Data
During the analyzing project phase, our team refines the repair and maintenance requirements for the existing buildings and adds Rough-order-of-Magnitude (ROM) cost opinions per
repair line item. Simultaneously, in close collaboration with the City, our team will validate facility needs by augmenting the City’s growth projections with benchmarked space planning metrics from public and private organizations in the region to arrive at a Usable Square Feet (USF) factor that will be utilized to calculate a suitable replacement value. This will be used to help determine the feasibility and logistics of future needs in the design phase. Here, we will also incorporate gathered trends, projected growth, and surveys to anticipate the needs of the city and its departments. A detailed understanding of current conditions, desired adjacencies, and context will be crucial to making informed recommendations in the following phase.

Phase 3: Recommendations [Programming
Study]
Based on review comments and prioritization guidance
from the first City Council Meeting (tentatively scheduled for December 12, 2022) our team will recommend well-rounded design and planning options consisting of preliminary
programming scenarios and phased repair and replacement road map.

Using collected data, we will develop an equation to
calculate the needed square footages to be added to the city’s current footprint. Additionally, we will develop an understanding of department relationships and will describe a path towards symbiotic adjacencies and placement within city properties. A determination and codification of future planning standards will help the keep development on track.

The recommended plan will include suggestions regarding combined spaces, adjacencies, expansions, repairs vs.
new construction, and graphic organizations and layouts for future development.

This report will be presented at the second city Council Meeting (tentatively scheduled for January 23, 2023). With final revisions and amendments, the project is expected to close out by the end of January 2023.

Project Understanding and Approach to the Work
The objective of this RFP is to enable the City of Grover Beach to make educated decisions on how to best utilize its existing facilities for the immediate and longer-term future, while sequencing maintenance, repair, and construction projects to support a coordinated facility masterplan.

From our experience with comparable projects, we are keenly aware of the multitude of factors that inform such a concerted vision. A thorough assessment of the existing facilities and its replacement value will provide an objective condition index, and growth projections by the city, paired with local and regional area-per-person factors, will inform a verifiable needs assessment. Beyond these hard facts however, there can be additional parameters that are based on perception of the users of the building, such as accessibility, workplace efficiency and quality. Considering objective and subjective factors leads to better understanding of constraints and potential, and ultimately informs better, value-driven decisions for future development.
11 EXISTING

SF PER USER
CODE

COMPLIANCE

DEFERRED

MAINTENANCE
& REPAIR

CONSTRUCTION
& MEP

SEISMIC &

HAZARDOUS

CONDITIONS

FEASIBILITY OF

EXPANSION

BUILDING

RESILIENCY

WORKSPACE

QUALITY &

FUNCTION

USER FEEDBACK
& COMMITMENT
+ AS BUILT DRAWINGS
+ CITY PROVIDED GROWTH PROJECTIONS
+ SURVEY RESPONSES FROM EMPLOYEES AND DEPT HEADS

LOCATION &

TRANSPORTATION
GROWTH
TRENDS +

PROJECTIONS

DEPARTMENT

RELATIONSHIPS
FUTURE

PLANNING

STANDARDS
NEEDED

ADDITIONAL SF
COMBO USES +

ADJACENCIES

ADDITIONAL
STORIES +

EXPANSIONS

REFURBISH VS

REPAIR VS NEW

CONSTRUCTION

ALTERNATIVE

ORGANIZATIONS
+ LAYOUTS
*ADDITIONAL

HOLISTIC

FACTORS TO

OBSERVE ON

SITE VISITS

PRELIMINARY INFORMATION

FACILITY CONDITIONS USER EXPERIENCE
*PLUS DESIRED

ADJACENCIES

FACILITY COST INDEX (FCI)

COST ESTIMATE FOR REPAIR

EVALUATE W/
DERIVE

RECOMMEND

GATHER ANALYZE RECOMMEND
PROCESS + APPROACH
Wilson Middle School Agoura Hills Recreation Center Project Phase Schedule 5 Tab 5: Project Phase Schedule
13 CITY OF GROVER BEACH FCNA PROJECT SCHEDULEGATHER ANALYZE 11/14/22
11/28/22
12/12/22
12/26/22
01/9/23
01/23/23
01/30/23
10/31/22
10/24/22
10/10/22
User survey
CITY
CITY
CITY
CITY
CITY
CITY
RNT
RNT
RNT
RNT
RNT
RNT
RNT
RNT
RNT
needsreviews + refine Questionnaire +
requirementsConfirm replace
Future projections
guidancePrioritization
Draft layoutreviewsProgramming
meetingcity council + prep for Refinement
Comsubmittal + final minutes ments +
Programming
FCI
FCA with cost
As built review
Draft FCA
5 week milestone draft facility condition report reviews meeting 9 week milestone City Council Meeting #1 Tentative FCA + FCI reviews with stakeholders13 week milestone final draft
Meeting #2City Council milestone 15 week
throughWalkRECOMMEND Conducted by the CITY Conducted by RNT New award date is 12/5/22; all dates to shift
accordingly. Project duration remains at 15 weeks
Wilson Middle School Ventura County Yosemite Fire Station 43 Detailed Scope of Services 6 Tab 6: Detailed Scope of
Services
Phase 1: Observations and Collection of Data
• (1) Field review of all buildings and plans
• (2) Identify and document the current conditions of all existing City-owned structures, including the structural integrity, physical state of each building, and compliance with modern building codes. Address observed seismic
deficiencies and general hazardous conditions based on
known/assumed age.
• (4) Assess the existing structures to see if there is a possibility to expand/add a second story.
• (8a) Identify the replacement and/or renovation costs of each building
• (12a) Assess staff needs
• (14a) Assess the growth projections by geographic location over the next 20-30 years.
• (15a) Schedule visits to the current City facilities, conduct meetings and interviews with department heads,
managers, and key staff members in an effort to gather the necessary information.
• (RNT1) Collect surveys from city employees and
department heads relating to workplace conditions,
transportation, desired department proximities, and overall satisfaction
• (RNT2) Collect city-provided projections for future
staffing numbers and growth of departments (20–30-year
projections)
Phase 2: Analysis and Synthesis of Data
• (1) Field review of all buildings and plans
• (2) Identify and document the current conditions of all existing City-owned structures, including the structural integrity, physical state of each building, and compliance with modern building codes. Address observed seismic
deficiencies and general hazardous conditions based on
known/assumed age.
• (4) Assess the existing structures to see if there is a possibility to expand/add a second story.
• (8a) Identify the replacement and/or renovation costs of each building
• (12a) Assess staff needs
• (14a) Assess the growth projections by geographic
location over the next 20-30 years.
• (15a) Schedule visits to the current City facilities, conduct meetings and interviews with department heads,
managers, and key staff members in an effort to gather the necessary information.
• (RNT1) Collect surveys from city employees and
department heads relating to workplace conditions,
transportation, desired department proximities, and overall satisfaction
• (RNT2) Collect city-provided projections for future
staffing numbers and growth of departments (20–30-year
projections)
The Consultant shall detail the scope of services that will be provided for this project while addressing the scope of work sought by the City.

The following FCNA scope areas will be provided in the
respective project phases:
14 Phase 3: Recommendations [Programming
Study]
• (5) Provide recommendations for possible combined uses of city facilities.
• (8b) Recommend which (if any) buildings should be
renovated, replaced, relocated, etc. to fit current and future city needs. This includes exploring the potential to add a second story to any of the facilities (if necessary). If the recommendation is to relocate, recommend alternative
locations as necessary.
• (9c) Recommend options for relocation or rehabilitation of city owned buildings if it is in the best interest of the City to fit current and future city needs. (*redundant due to 8b) • (10b) Provide a recommendation to rehabilitate city-owned facilities or replace them. (*redundant due to 8b) This may include a ranking of deferred maintenance needs.
• (11) Provide a narrative and graphical description of alternative layouts of City facilities, including any potential shift to City services or possible combination of facilities.

The recommendations should include a cost benefit
analysis taking into account land value as provided by the City.
• (15b) Present at two City Council meetings.
• (16) Prepare monthly written progress reports, including budget and schedule status.
• (RNT8) provide preliminary standards and guidelines for future city building development.
872 Higuera St
San Luis Obispo, CA 93401
T: 619.233.1023
Roesling Nakamura Terada Architects
Fee Proposal-rev1_10oct2022 RNT Proprietary page 3 of 9 Proposed Fee
Project CIP 3004 Facility Condition and Need Assessment Architect: Roesling Nakamura Terada Architects (RNT Architects) Period of Perf. [week] 2 1 6 6 1 Project Initiation Review of City-provideds-builts docs Field Review & Interview City Staff Facilities, 154 S. 8th St (10,000SF) Field Review & Interview Police De[artment, 711 Rockaway (5,000SF) Field Review & Interview Storage, 177 S. 8th St (700SF) Field Review & Interview Community Ctr, 1230 Trouville (7,500SF) Field Review & Interview Park Ctr, 993 Ramona (3,500SF) Facility Condition & Needs Assessment RFP SOW items# 2 - 4, partial 8 Programming study RFP SOW items# 5 - 14 Two City Council mtgs. Prepare Handouts, travel to, attend, and document mtg. Reporting Requirements 3 monthly reports, RFP SOW item#16 Mark-up Subconsultant contracting, invoicing Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours 10% Architect 36 8 8 4 8 8 80 80 20 48 300 $ 46,950.00 $ -
Principal Architect $275.00 4 4 8 16 $ 4,400.00
Associate / PM $225.00 12 8 4 16 40 $ 9,000.00
Project Architect $175.00 12 4 4 2 4 4 32 36 8 16 122 $ 21,350.00 Clerical $100.00 8 4 4 2 4 4 40 40 16 122 $ 12,200.00
12 10 10 6 6 8 20 0 0 6 78 $ 9,650.00 $ 965.00
Principal Engineer $185.00 2 2 4 $ 740.00
Project Engineer $135.00 8 6 6 4 4 6 16 6 56 $ 7,560.00 Support $75.00 2 4 4 2 2 2 2 18 $ 1,350.00
10 8 8 3 8 6 16 0 0 6 65 $ 11,898.00 $ 1,189.80
Principal Engineer $216.00 2 2 4 $ 864.00
Project Engineer $189.00 8 6 6 2 6 4 14 6 52 $ 9,828.00 Support $134.00 2 2 1 2 2 9 $ 1,206.00
10 9 9 5 9 9 14 12 0 8 85 $ 14,700.00 $ 1,470.00
Principal Engineer $225.00 1 1 1 1 1 1 2 2 0 2 12 $ 2,700.00 Senior Engineer $185.00 2 4 4 2 4 4 4 4 0 2 30 $ 5,550.00 Project Engineer $150.00 7 4 4 2 4 4 8 6 0 4 43 $ 6,450.00 Civil: 8 4 4 4 4 4 8 14 0 8 58 $ 10,350.00 $ 1,035.00
Principal Engineer $225.00 2 0 0 0 0 0 2 2 0 2 8 $ 1,800.00 Senior Engineer $185.00 2 4 4 4 4 4 2 4 0 2 30 $ 5,550.00 Project Engineer $150.00 4 0 0 0 0 0 4 8 0 4 20 $ 3,000.00 Cost Estimator 16 0 0 0 0 0 26 74 0 12 128 $ 18,720.00 $ 1,872.00 Principal Estimator $187.00 8 12 32 6 58 $ 10,846.00
Senior Estimator $138.00 6 10 28 4 48 $ 6,624.00
Estimator $67.00 8 8 $ 536.00
Support $51.00 2 4 6 2 14 $ 714.00
Geotech. Engineer $ 18,141.50 $ 1,814.15
Geotechnical Report $ 18,141.50
92 39 39 22 35 35 164 180 20 88 586 $ 138,755.45 Hourly Rate Total Hours Total Hours Base Scope Fee per Assessment Discipline Mechanical/Plumbing
Electrical
Structural
FCNA Scope of Services
Per proposal from EarthSystems $18,141.50
Attachment 1
Agenda Item No. 9

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 5, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer SUBJECT: Formal Adoption of the 2019 San Luis Obispo County Integrated Regional Water Management (IRWM) Plan for the San Luis Obispo County Region

RECOMMENDATION
Adopt the Resolution formally adopting the 2019 San Luis Obispo County Integrated Regional Water Management (IRWM) Plan and find that the Project is exempt from Section 21000 et seq. of the California Public Resources Code (CEQA).

BACKGROUND
Senate Bill 1672 established the Integrated Regional Water Management (IRWM) Act in 2002, intended to promote collaborative, integrated management of water resources. California voters passed a series of propositions, thereby establishing and funding efforts under the State’s IRWM Program. These propositions authorized the Legislature to appropriate grant funds for IRWM plans and projects, and to establish eligibility requirements. The IRWM Program is administered by the State’s Department of Water Resources (DWR).

As a regional collaboration, local IRWM efforts are conducted under the auspices of a Memorandum of Understanding (MOU) with 29 local agencies, including the County of San Luis Obispo Flood Control District (District), Cities, Community Services Districts, Resource Conservation Districts, and Non-Governmental Organizations (NGO’s), who support multiple water resource efforts. The District is the lead agency under the MOU, and collectively, the agencies are referred to as the Regional Water Management Group (RWMG). The District is also responsible for development and implementation of San Luis Obispo County (SLOCo) Region’s IRWM Plan (Plan). The Plan was initially developed and adopted by multiple agencies in the county in 2005 and updated in 2007, 2014, and 2019. The following page shows a table of the grants that have been awarded to the SLOCo Region since the adoption of the initial plan in 2005.

Staff Report: Adoption of the 2019 San Luis Obispo County IRWM Plan Page 2 December 5, 2022
Grant Funding
Source Funded Projects
Grant
Funding
Allocation
Year
Awarded
Prop 50 Planning Four (4) Planning Studies $500,000 2005 Prop 84
Implementation
Los Osos Wastewater Project
Flood Control Zone 1/1A
Nipomo Supplemental Water Project
$10,401,000 2011
Prop 1E
Implementation
Flood Control Zone 1/1A –Waterway Management
Program $2,800,000 2011
Prop 84 Planning IRWMP Update
Five (5) Planning Studies $1,000,000 2012
Prop 84 Expedited
Drought
CSA 23-AMWC-Garden Farms Emergency
Intertie
Emergency Turnout
Emergency Water Supply
$6,323,610 2014
Prop 84
Implementation
Upper Salinas River Basin Conjunctive Use
Well Head Treatment
Water Resources Reliability Program, Planning
$3,702,762 2015
Prop 1 Planning IRWM Update & Region-Wide Stormwater
Resource Plan $204,183 2016
Prop 1
Disadvantaged
Community (DAC)
Involvement
DAC Needs Assessment
Water Resource Reliability Program, Phase 2
Turnout Pump Station Design and Water Master
Plan Update
Wastewater Plant Upgrade Study and Recharge
Basin Study
$877,563 2017
Prop 1 Round 1
Implementation
One Water SLO, MBR/UV Upgrade
Nipomo Supplemental Water Project, Final Phase
8th Street Well Construction
Water Resource Reliability Projects 1-1 and 1-9
$2,782,130 2020
Prop 1 Round 2
Implementation (Application in process) $3,782,129 2023* Total IRWM Grant Successes in SLO County IRWM Region $29,091,248 * Award for Round 2 Implementation is expected in Spring 2023.

To comply with the Proposition 1 IRWM Implementation Grant requirements and to meet DWR eligibility requirements, the 2014 IRWM Plan needed to be updated to meet current State standards. The plan update has been completed. The IRWM Plan has been developed in accordance with State standards and with extensive participation from the RWMG, the WRAC and the general public. The IRWM Plan is on file with the County Clerk’s office, and available at slocounty.ca.gov/IRWM by clicking on the IRWM Plan link.

Through its governance, goals and objectives and project review process sections, the IRWM Plan provides a united framework among SLOCo Region stakeholders for sustainable water resource management. The IRWM Plan also provides a “one stop shop” for information on the water resources of the county, and related planning and project efforts. The IRWM Plan is intended to be a “living” document, with the ability to update information and the project list within it as needed. A detailed discussion of IRWM Plan implementation and update efforts are described in Section 8 (Plan Performance and Monitoring) and Section 2.5 (Plan Implementation).

One of the eligibility requirements of the IRWM Program is that an IRWM Plan be formally adopted, as evidenced by a resolution or other written documentation, by the governing bodies of each Staff Report: Adoption of the 2019 San Luis Obispo County IRWM Plan Page 3 December 5, 2022
agency that is part of the RWMG responsible for the development of the Plan and have responsibility for implementation of the Plan (California Water Code Section 10543). Staff realized that the 2019 update had not been formally adopted by the Council and such action is needed this year for future grant funding opportunities including Central Coast Blue. Therefore, staff recommends that the Council approve the attached resolution adopting the 2019 San Luis Obispo County IRWM Plan for the Flood Control District and the County. The MOU for the RWMG is attached to the resolutions since the IRWM Plan needs to demonstrate the governance under which the SLOCo regional efforts are conducted.

FISCAL IMPACT
There is no fiscal impact to this action.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Approve the Resolution formally adopting the 2019 San Luis Obispo County Integrated Regional Water Management (IRWM) Plan and find that the Project is exempt from Section 21000 et seq. of the California Public Resources Code (CEQA); or

2. Do not approve the Resolution formally accepting the 2019 IRWM; or

3. Provide additional direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Resolution No. 22-__
RESOLUTION NO. 22-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA FORMALLY ADOPTING THE 2019 SAN LUIS OBISPO COUNTY

INTEGRATED REGIONAL WATER MANAGEMENT PLAN AND FINDING THAT THE PROJECT IS EXEMPT FROM SECTION 21000 ET SEQ. OF THE CALIFORNIA PUBLIC

RESOURCES CODE (CEQA)
WHEREAS, the State of California has established an Integrated Regional Water Management grant program pursuant to the Water Quality, Supply, and Infrastructure Improvement Act of 2014 (Water Code Section 79700 et seq.) (also known as “Proposition 1”); and WHEREAS, a Memorandum of Understanding (Attachment “1”), which has been signed by the agencies listed in Attachment “2” and who constitute the Regional Water Management Group for the San Luis Obispo County Region as of the date of this Resolution, designates the San Luis Obispo County Flood Control and Water Conservation District as the lead agency responsible for plan development and adoption but also provides for the adoption of the plan by each member of the Regional Water Management Group; and
WHEREAS, the concepts, direction and approach to water resources management embodied in the State’s Integrated Regional Water Management program guidelines closely match those of the City of Grover Beach and
WHEREAS, previous versions of / updates to the San Luis Obispo County Integrated Regional Water Management Plan were developed and adopted by multiple agencies in the County, including the City of Grover Beach, in coordination with the San Luis Obispo County Flood Control and Water Conservation District, in 2005, 2007 and 2014 prior to development of the version known as 2019 San Luis Obispo County Integrated Regional Water Management Plan; and WHEREAS, the updates reflected in the 2019 San Luis Obispo County Integrated Regional Water Management Plan are needed in order to effectively and efficiently integrate the region’s water resources management planning objectives and implementation strategies in the following five key areas: Water Supply, Groundwater Monitoring and Management, Flood Management, Ecosystems and Watershed, and Water Resources Management and Communications; and
WHEREAS, similar to prior versions, the 2019 San Luis Obispo County Integrated Regional Water Management Plan has been developed in coordination with the Regional Water Management Group and in accordance with current (2016) State standards; and
WHEREAS, the 2019 San Luis Obispo County Integrated Regional Water Management Plan identifies goals, objectives, strategies and projects designed to improve regional water supply reliability, water recycling, water conservation, water quality improvement, stormwater capture and management, flood management, recreation and access, wetland enhancement and creation, and environmental and habitat protection and improvement; and
Attachment 1
Resolution No. 22-XX Page 2 of 11
WHEREAS, the 2019 San Luis Obispo County Integrated Regional Water Management Plan is not subject to the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et seq.) because it involves only a planning study, as defined in Section 15262 of the State CEQA Guidelines.

NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the City Council of the City of Grover Beach, California, does hereby approve that:

1. The 2019 San Luis Obispo County Integrated Regional Water Management Plan for the San Luis Obispo County Region is hereby formally adopted, and Staff of the City of Grover Beach, is hereby authorized and directed to implement actions consistent with updating the Plan on a five-year cycle as described within the Plan.

2. Adoption of the 2019 San Luis Obispo County Integrated Regional Water Management Plan for the San Luis Obispo County Region is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15252 of the State CEQA Guidelines because the Plan consists of a planning study which identifies potential projects and policies for possible future actions subject to future approval.

3. The Staff of the City of Grover Beach is hereby directed to file a Notice of Exemption in accordance with provisions of the California Environmental Quality Act.

On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:

AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 5th day of December 2022.

JEFF LEE, MAYOR
Attest:

WENDI B. SIMS, CITY CLERK
**DRAFT**
Resolution No. 22-XX Page 3 of 11
Resolution No. 22-XX Page 4 of 11
Resolution No. 22-XX Page 5 of 11
Resolution No. 22-XX Page 6 of 11
Resolution No. 22-XX Page 7 of 11
Resolution No. 22-XX Page 8 of 11
Resolution No. 22-XX Page 9 of 11
Resolution No. 22-XX Page 10 of 11
Resolution No. 22-XX Page 11 of 11
Attachment 2
Memorandum of Understanding Signatories for
San Luis Obispo County Region IRWM Participants
Agency or Organization
San Luis Obispo County Flood Control and Water Conservation District County of San Luis Obispo
Avila Beach Community Services District
California Men's Colony
Cambria Community Services District
Central Coast Salmon Enhancement
City of Arroyo Grande
City of Grover Beach
City of Morro Bay
City of Paso Robles
City of Pismo Beach
City of San Luis Obispo
Coastal San Luis Resource Conservation District
Estrella-El Pomar-Creston Water District
Heritage Ranch Community Services District
The Land Conservancy of San Luis Obispo County
Los Osos Community Services District
Morro Bay National Estuary Program
Nipomo Community Services District
Oceano Community Services District
Templeton Community Services District
San Miguel Community Services District
San Miguelito Mutual Water Company
San Simeon Community Services District
Shandon-San Juan Water District
South San Luis Obispo County Sanitation District
S&T Mutual Water Company
Upper Salinas - Las Tablas Resource Conservation District Agenda Item No. 10

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 5, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Deanne Purcell, Administrative Services Director SUBJECT: Resolution to Amend MuniServices Agreement to Examine Sales and Use Tax Records from the California Department of Tax and Fee Administration (CDTFA) and Authorize Staff to Work with CDTFA

RECOMMENDATION
Adopt the Resolution authorizing Amendment No. 2 to the MuniServices Agreement for the examination of Sales and Use Tax data with the California Department of Tax and Fee Administration (CDTFA) and authorizing staff to work with the CDTFA.

BACKGROUND
The State of California Revenue and Taxation Code Section 7056 authorizes the examination of confidential sales and use tax data to officers or employees of local jurisdictions who are designated by resolution of the legislative body of the jurisdiction. The review of confidential information is governed by State Law and sets certain requirements and conditions for the disclosure of sales and use tax records. State Law also establishes criminal penalties for the unlawful disclosure of sales and use tax information.

After a Request for Proposals process, the Council approved a contract with MuniServices& Analytics on January 24, 2022 to perform a sales tax audit, analysis, and projections. Although Avenu is the official name of the company, it still operates under MuniServices, LLC for sales tax examination purposes. As part of this contract approval, the Council adopted Resolution 22-03 authorizing MuniServices, LLC to perform a sales tax audit, analysis, and projections for the City.

The Resolution now before the Council adds the following language in reference to Measure F20 to include “on or about April 1, 2021 known as the Measure F-20” per direction from CDTFA.

This Resolution further formalizes the Administrative Services Director’s and the Finance Manager’s ability to work with the CDTFA and authorizes the City Manager to designate in writing to the State Board any other officer or employee of the City that may need to examine sales and use tax records.

FISCAL IMPACT
There is no fiscal impact from this item.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Adopt the Resolution authorizing the approval of Amendment 2 to the MuniServices contract for the examination of sale and use tax data with the Staff Report: Authorization to Examine Sales and Use Tax Data Page 2 December 5, 2022
California Department of Tax and Fee Administration (CDTFA) and authorizing staff to work with CDTFA; or

2. Do not adopt the Resolution; or

3. Provide alternative direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Resolution No. 22-

2. Contract Amendment 2
-1-
RESOLUTION NO. 22-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,

CALIFORNIA, AUTHORIZING THE EXAMINATION OF SALES OR

TRANSACTIONS AND USE TAX RECORDS
WHEREAS, The City of Grover Beach, CA entered into a contract with the California Department of Tax and Fee Administration, ("CDTFA") (formerly State Board of Equalization) to perform all functions incident to the administration and collection of the Transactions and Use Tax Ordinances and the local sales and use taxes; and
WHEREAS, City deems it necessary for authorized representatives of City to examine confidential sales and transactions and use tax records of the CDTFA pertaining to sales and transactions and use taxes collected for City by the CDTFA; and WHEREAS, Section 7056 of the California Revenue and Taxation Code sets forth certain requirements and conditions for the disclosure of CDTFA records and establishes criminal penalties for the unlawful disclosure of information contained in, or derived from sales or transactions and use tax records of the CDTFA; and
WHEREAS, Section 7056 of the California Revenue and Taxation Code requires that any person designated by City shall have an existing contract to examine City's sales and transactions and use tax records.

NOW, THERFORE, THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, DOES DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1. That the Administrative Services Director, or other officer or employee of City designated in writing by the Administrative Services Director to the CDTFA is hereby appointed to represent City with authority to examine all of the sales and transactions and use tax records of the CDTFA pertaining to sales and transactions and use taxes collected for City by the CDTFA pursuant to the contract between City and the CDTFA. The information obtained by examination of CDTFA records shall be used for purposes related to the collection of City's sales and transactions and use taxes by the CDTFA pursuant to the contract.

Section 2. That the Administrative Services Director, or other officer or employee of City designated in writing by the City Manager to the CDTFA, is also hereby appointed to represent City with the authority to examine those sales and transactions and use tax records of the CDTFA for purposes related to the following governmental functions of City:
a) tracking and economic development
b) forecasting and budget related functions
c) detection of misallocations and deficiencies
The information obtained by examination of CDTFA records shall be used only for those governmental functions of City listed above
Attachment 1
-2-
Section 3. That MuniServices, LLC ("Consultant") is hereby designated and authorized to examine all of the sales and transactions and use tax records of the CDTFA pertaining to all sales and use taxes collected for City and any transaction and use taxes collected for City under the following Transactions and Use Tax Ordinances and any future Transactions and Use Tax Ordinances that may be enacted in the City:

City of Grover Beach, CA, Measure F-20 1% District Tax
The person or entity designated by this section meets all of the following conditions:
a) has an existing contract with City to examine sales and transactions and use tax records; b) is required by that contract to disclose information contained in, or derived from those sales and transactions and use tax records only to an officer or employee authorized under Section 1 (or Section 2) of this resolution to examine the information; c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in or derived from those sales and transactions and use tax records after that contract has expired.

BE IT FURTHER RESOLVED that the information obtained by examination of CDTFA records shall be used only for purposes related to the collection of City's sales and transactions and use taxes by the CDTFA pursuant to the contracts between City and the California Department of Tax and Fee Administration and for purposes relating to the governmental functions of City listed in Section 2 of this resolution.

Section 4. That MuniServices, LLC ("Consultant") is hereby designated to examine the sales or transactions and use tax records of the CDTFA pertaining to any petition or appeal for the reallocation/redistribution of sales or transactions and use taxes that was filed by MuniServices, LLC ("Consultant") on behalf of the City pursuant to the contract between the MuniServices, LLC ("Consultant") and the City. The person or entity designated by this section meets all of the following conditions, which are also included in the contract between the City and MuniServices, LLC ("Consultant"):
a) has an existing contract with the City to examine those sales or transactions and use tax records;
b) is required by that contract to disclose information contained in, or derived from, those sales or transactions and use tax records only to the officer or employee authorized under Section 1 of this resolution to examine the information. c) is prohibited by that contract from performing consulting services for a retailer during the term of that contract;
d) is prohibited by that contract from retaining the information contained in or derived from those sales or transactions and use tax records, after that contract has expired.

Section 5. This resolution supersedes all prior sales and transactions and use tax resolutions of City adopted pursuant to subdivision (b) of Revenue and Taxation Code Section 7056. -3-
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:

JEFF LEE, MAYOR
Attest:

WENDI B. SIMS, CITY CLERK
**DRAFT**
-1-
AMENDMENT 2 TO CONTRACT BETWEEN

CITY OF GROVER BEACH AND MUNISERVICES, LLC
THIS CONTRACT AMENDMENT No. 2 (“Amendment No. 2”) is entered into between City of Grover Beach (“City”) and MuniServices, LLC (“MuniServices”), (collectively the “Parties”).

The City and MuniServices agree as follows:

WHEREAS, the City and MuniServices, entered into a Consulting Services Agreement on or about October 1, 1993, (hereinafter “Agreement”) to perform, among other things, Sales and Use Tax Audit Services;
WHEREAS, on or about November 2020, the Measure F-20 Community Transaction and Use Tax (GRCU) (Code 925) was passed by the City of Grover Beach, which became effective on or about April 1, 2021 (“District Tax”);
WHEREAS, the California Department of Tax and Fee Administration (collectively, or in the alternative, the “Agency” formerly known as, the State Board of Equalization) has taken the position that general references to “sales and use tax” in an agreement that authorizes access to tax records held by the Authority are insufficient to allow access to information relating the collection of the District Tax by the Agency;
WHEREAS, the City and MuniServices, without conceding the correctness of the Agency’s interpretation, deem it prudent to comply with the interpretation by amending the Agreement to specifically refer to the District Tax; and WHEREAS, section 7056 of the California Revenue and Taxation Code imposes conditions on the access to information related to the collection of sales, transaction, and use tax by the Agency.

NOW THEREFORE, in order to satisfy the requirements of section 7056, the parties hereby amend the Agreement as follows:

1. Section 7 CERTIFICATION OF CONFIDENTIALITY of the Agreement is hereby amended to comply with state California Department of Tax and Fee Administration requirements to include the following:

Access to Transactions Tax, Sales Tax, and Use Tax Records “MuniServices qualifies under Section 7056 of the Revenue and Taxation Code to review (Bradley-Burns) confidential taxpayer information and documentation before the State Board of Equalization (“BOE”) or its successor agency, the Department of Tax and Fee Administration (collectively, or in the alternative, the “Agency”). MuniServices is hereby authorized by this Agreement to examine transactions tax, sales tax and use tax records of the Agency, including but not limited to the transactions and use tax that becomes effective on or about April 1, 2021 known as the Measure F-20 Community Transaction and Use Tax (GRCU) pertaining to the ascertainment of those sales or transactions and use taxes to be collected for the City.

MuniServices is required to disclose information contained in, or derived from, those transactions, sales and use tax records only to an officer or employee of the City who is authorized by resolution or designated by the City Manager to examine the information.

Attachment 2
-2-
MuniServices is prohibited from performing consulting services for a retailer during the term of this Agreement.

MuniServices is prohibited from retaining the information contained in, or derived from, those transactions, sales and use tax records, after this Agreement has expired.” The City and MuniServices agree that although the scope of work generically refers to “sales and use tax” those references are meant to include “sales, transactions, and use tax” as part of the scope of work, including but not limited to any transactions and use taxes adopted after the effective date of the Agreement.

The Parties agree that the Agreement is applicable to all Sales, Transactions and Use Tax Ordinances currently enacted in the City and which may become enacted while the Agreement is in effect.

2. Except as herein modified, all other provisions of the Agreement, including any exhibits and subsequent amendments thereto, shall remain in full force and effect.

3. In case of a conflict between the terms of this Amendment No. 2 and the terms of the Contract, the terms of this Amendment shall strictly prevail.

IN WITNESS WHEREOF, the Parties have caused this Amendment No. 2 to be executed by their duly authorized representatives as of the date set forth below.

DATED: ______________________, 2022

CITY OF GROVER BEACH MUNISERVICES, LLC
By: By:

Name: Name: Carl Kumpf
Title: Title: CHIEF FINANCIAL OFFICER

APPROVED AS TO FORM
Office of the City Attorney
Agenda Item No. 11

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 5, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Matthew Bronson, City Manager
SUBJECT: Five Cities Fire Authority Update

RECOMMENDATION
Receive an update on the Five Cities Fire Authority (FCFA) including implementation of the wind down period related to the Oceano Community Services District withdrawal from the FCFA along with a fire services review in conjunction with the City of Arroyo Grande and provide input to staff.

BACKGROUND
On July 25, 2022, the Council received an update from staff about the results of the Oceano Fire Tax Measure A-22 which was on the ballot for Oceano voters in the June 2022 primary election.

This measure would have assessed a parcel tax on Oceano properties to generate an additional $422,000 annually for fire and emergency medical services in Oceano. Measure A-22 failed to gain the required 2/3 majority similar to a previous measure in 2020 which triggered a 12-month “wind down” process defined by the Third Amendment to the Joint Exercise of Powers Agreement (shown in Attachment 1). This process culminates in Oceano’s withdrawal of membership in the Five Cities Fire Authority (FCFA) effective July 1, 2023. Below are the major work program tasks during this wind down period as defined in the Third Amendment:
• Establish distribution of assets of the Joint Powers Authority (JPA) • Establish obligations of the JPA including:
o Lease payments on equipment and apparatus
o Unfunded PERS liabilities for disassociating or withdrawing member agency o Other employment-related liabilities
• Post and determine reconciliation of assets and liabilities with any party owing funds to the other(s) paying such funds to the appropriate agencies other(s) paying such funds to the appropriate agencies
These tasks are currently underway by the FCFA staff in consultation with the FCFA Managers Group comprised of the City/General Managers of the three member agencies (Arroyo Grande, Grover Beach, and Oceano). Fire Chief Lieberman will be at the December 5th meeting and can provide further information on this work done by FCFA which is expected to conclude by early 2023 to inform policy decisions about the organizational structure and service delivery of FCFA beginning on July 1, 2023. The Managers Group will continue to meet regularly during the rest of this fiscal year to oversee the implementation of the wind down process and the expected dates of completion for each work program task. In addition, staff would defer to the Council’s representative on the FCFA Board (Mayor Lee) to provide further information on this process from the Board perspective.

Staff Report: Five Cities Fire Authority Update Page 2
December 5, 2022
In addition to and related to the wind down period, there is a separate process underway between the remaining FCFA member agencies (cities of Grover Beach and Arroyo Grande) at the staff level about the desired level of fire and emergency medical services and funding needs in the respective communities. The discussions are being led by the City Managers of the two cities along with the FCFA Fire Chief and Treasurer and to date have included several work sessions about current and projected FCFA call volume, staffing and equipment needs including a replacement ladder truck, and initial cost estimates. Call volume in Arroyo Grande and Grover Beach has increased by an average of 4.8% annually over the past 10 years. As of November 30, 2022, FCFA call volume is 6.7% over 2021 and initial projections over the next 10 years show a continued average increase of 4.8% annually or a cumulative 60% increase.

However, the FCFA budget has not changed since FY 2019-20 given the Third Amendment which locked in member contributions in June 2020 at the beginning of the COVID-19 pandemic and was also predicated on Oceano’s future tax measure in 2022 which ultimately failed. Though the City had previously increased its funding to transition part-time reserve firefighters to full-time positions, the FCFA budget has become constrained at the same time that both costs and service needs have increased. This is particularly challenging when multiple calls are received in the FCFA service area. Mutual aid from other agencies can assist when available but such resources cannot be relied upon to respond to all calls. In addition, firefighter workload has increased significantly which impacts not only service response but also employee health and retention.

This fire services review is an important initiative for the City to ensure responsive and effective fire and emergency medical services as part of the Public Safety Major City Goal. Though some level of grant funding may be a possibility, there will be a budgetary implication to this work which will inform the Council’s identification of FY 2023-25 Council Goals and the resulting two-year budget. Given the importance of this issue and potential costs involved, the Arroyo Grande and Grover Beach City Managers have jointly engaged an outside consultant (Baker Tilly, formerly Management Partners) to conduct an analysis of fire services for the two cities and provide service and funding recommendations. The Baker Tilly team working on this project has extensive experience in fire services and is led by Rick Haydon, former City Manager in Santa Maria. Mr.

Haydon is familiar with the local area and previously led a review of the City’s police services in 2018 and is currently leading a review of other City services that will be presented to the Council in January. Baker Tilly’s analysis will include the financial impacts of OCSD’s departure from FCFA including their current $1.1 million funding contribution and whether it would be beneficial for FCFA to offer fire service to Oceano under a contractual fee-for-service arrangement.

Baker Tilly’s analysis will be completed in February with the results subsequently shared with the City Councils in Arroyo Grande and Grover Beach along with recommendations from both the consultant and staff. Staff will seek Council’s direction at that time about fire service needs and funding relative to Council Goals and other funding needs for City services. The City’s financial condition will also inform this discussion with the updated five-year financial forecast and midyear budget review presented to Council on February 14, 2023. Pending Council’s direction, staff would work with Arroyo Grande on mutually agreeable fire service levels and related governance and contractual documents to go into effect on July 1, 2023. Staff will continue to share regular updates with the Council prior to the presentation of the fire services analysis in early 2023.

FISCAL IMPACT
There is no fiscal impact to this agenda item. The subsequent presentation of the fire services analysis will identify projected costs of fire services needs.

Staff Report: Five Cities Fire Authority Update Page 3
December 5, 2022

ALTERNATIVES
The Council has the following alternatives to consider:

1. Receive an update on the Five Cities Fire Authority (FCFA) including implementation of the wind down period related to the Oceano Community Services District withdrawal from the FCFA along with a fire services review in conjunction with the City of Arroyo Grande and provide input to staff; or

2. Provide alternative direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Third Amendment to Joint Exercise of Powers Agreement Attachment 1

Agenda Item No. 12

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 5, 2022 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, CIP Manager
SUBJECT: West Grand Avenue Streetscape 4th-8th Street (CIP 2287) Project Update

RECOMMENDATION
Review the proposed concept plans for the West Grand Avenue Streetscape Project (CIP 2287) and provide input and direction to staff

BACKGROUND
The City has placed significant emphasis on improving the West Grand Avenue corridor as part of the Economic Development Major City Goal and West Grand Avenue Master Plan. Previous enhancements to West Grand Avenue included work from Highway 1 west to the beachfront area and from 2nd to 4th Street and 8th to 11th Street. These improvements included landscaped medians, street trees, corner ramps and streetlights consistent with the Master Plan. The Council reviewed the Master Plan on February 9, 2021 and provided direction to focus the next phase of improvements on the section from 4th to 8th Street to include a landscaped center median and street trees and other streetscape improvements along with pavement rehabilitation. The Council reaffirmed this direction on October 21, 2021 to proceed with the West Grand Avenue Streetscape Project (CIP 2287) from 4th to 8th Street in FY 2022-23 given the significant redevelopment opportunities along this section of West Grand Avenue.

On June 27, 2022, the Council awarded a design contract to BKF Engineers to develop the project design and bid documents for this project. In August, the City was awarded a $1.5M Community Betterments Grant from the San Luis Obispo Council of Governments (SLOCOG) in recognition of the development opportunities related to this project particularly with housing. This grant helped provide funding for the project and allowed for expanding the scope to include the design and construction of storm drains on this section of West Grand Avenue. Staff is working with BKF Engineers to develop the design while using the West Grand Avenue Master Plan as a guide.

The project design scope includes the following items:
• Pedestrian improvements such as curb ramps, bulb outs, pedestrian beacons and sidewalk improvements at select locations
• Class 2 bike lanes including green lanes at intersections • Decorative concrete at crosswalks
• Drought-tolerant landscaped center medians and street trees • Pedestrian level street lights
• Pavement rehabilitation
• Storm drain installation
Staff Report: West Grand Avenue Streetscape (CIP 2287) Page 2 December 5, 2022
The streetscape project is intended to create a sense of place and an enticement for local residents to live, shop and stay within their community along with attracting visitors to the city.

West Grand Avenue is also an emerging hub for new multi-family housing and commercial development in Grover Beach and these improvements will support these developments. As an example, the Council received a pre-application presentation of a four-story mixed-use development project at 402 West Grand Avenue in April 2022 that includes 37 units of housing and ground-level retail space. This project is nearing completion of the development process with final approval expected in early 2023.

Attachment 1 shows the 30% design plans for the West Grand Avenue Streetscape Project.

Based on earlier Council direction, BKF has designed corner bulb outs at 4th Street and 6th Street.

The bulb outs are intended to reduce the pedestrian crossing distance, but that objective must be balanced against a need to provide for appropriate truck turning movements. Part of that balance includes eliminating U-turns at these intersections; however, U-turns will be permitted at 5th and 7th Streets. The design also eliminates the pedestrian crosswalks at the intersections at 5th and 7th Streets to encourage pedestrians to utilize the enhanced safety crosswalks at 4th and 6th Street.

In addition to bulb-outs, enhanced paving and improved striping, the design will include a pedestrian beacon at 6th Street similar to the pedestrian beacon installed earlier at 3rd Street.

Attachments 2 and 3 show renderings of the design at two selected locations: 4th Street and 6th Street. The renderings show the bulb outs, center medians, street trees and lights, green bike lanes, and an example of decorative pavement. It should be noted that sidewalk improvements beyond the corner ramps are not included in the design even though they are shown in the renderings. These renderings show the sidewalk in its completed state which would be constructed separately by the adjacent developer(s) at a later date. Attachment 4 shows a photo of the 800 block of West Grand Avenue where the medians will be similar to the medians from 8th-11th Streets. As identified in the West Grand Avenue Master plan, all of the medians will be planted with Hybrid Washingtonian Palms. Sidewalk planters between 4th and 5th Streets will have the same Palm trees but planters between 5th and 8th Streets will have Brisbane Box Trees consistent with the Master Plan.

Lastly, staff requested that the consultant provide options for the decorative crosswalks. The City currently has Lithocrete crosswalks on West Grand Avenue at 2nd and 3rd Streets and at the train station entrance. Lithocrete is attractive but difficult to maintain as there are only two companies in California that have been able to install Lithocrete and they are unable to provide reasonable repairs given the distance to their headquarters in Southern California. Attachment 5 shows several options for decorative crosswalks which are summarized in Table 1 below. Staff is recommending the Council provide direction on the most appropriate option for decorative crosswalks based on this information with pavers set in concrete as an option that staff would particularly suggest.

Table 1:

Decorative Crosswalk Options
Type Installation
Cost1 Lifecycle2 Resistance to Tire/Oil Marks
Ease of
Patching3
Lithocrete $500,000 30 yr Excellent Poor
Stamped Concrete $200,000 25 yr Poor Poor
Pavers set in Concrete $300,000 30 yr Fair Good
Stamped Thermoplastic
on Asphalt $150,000 15 yr Fair Fair

1. The installation cost is defined as the capital cost for materials and installation of the decorative pavement section.

These are budgetary cost estimates for comparative purposes.

Staff Report: West Grand Avenue Streetscape (CIP 2287) Page 3 December 5, 2022

2. The Lifecyle is the approximate period of time that the pavement will be in good condition and the aesthetic treatment may still be considered as attractive. 3. The ease of patching considers the cost and availability of materials and labor to patch a trench or repair a section, as well as the likelihood of the patch matching the adjacent decorative pavement.

Staff is seeking Council input and direction on the initial design elements for the project including the bulb out locations, the decorative concrete, and the street trees. Pending this direction, staff would work with BKF on the final design for the project which would be brought to the Council for review in spring 2023. This project is anticipated to begin construction in late summer 2023 and last between 6 and 8 months. Staff would carry out a comprehensive communications effort during the construction process to inform affected businesses and property owners about the work and related traffic disruptions. This communication would build on an initial community meeting that staff held in September with affected businesses and property owners.

FISCAL IMPACT
The current cost estimate for the project is approximately $3.9 million with the addition of the storm drain work with this project cost increasing by $150,000-$500,000 depending on the selected crosswalk design. This year’s Capital Improvement Program includes $3 million in funding from the General Fund, Gas Tax, and other funding sources and the $1.5 million Community Betterment Grant received this fiscal year adds additional grant funding to this project.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Review the proposed concept plans for the West Grand Avenue Streetscape project (CIP 2287) and provide direction to staff; or

2. Provide staff with additional direction

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. A copy of this staff report was provided to individuals who attended the community meeting in September along with other stakeholders and property owners with development projects along this section of West Grand Avenue.

Attachments

1. 30% Design Drawings.

2. Project Rendering at 4th

3. Project Rendering at 6th Street

4. Midblock Photo

5. Decorative crosswalk options

REVISIONS
DATE
RECOMMENDED FOR APPROVAL: APPROVED:

City of Grover Beach

BY DESCRIPTION

CALL UTILITY NOTIFICATION CENTER OF

CALIFORNIA

R PUBLIC IMPROVEMENT PLANS

WEST GRAND AVENUE STREETSCAPE PROJECT
4TH STREET TO 8TH STREET

PRELIMINARY SITE PLAN
Attachment 1

REVISIONS
DATE
RECOMMENDED FOR APPROVAL: APPROVED:

City of Grover Beach

BY DESCRIPTION

CALL UTILITY NOTIFICATION CENTER OF

CALIFORNIAR PUBLIC IMPROVEMENT PLANS

WEST GRAND AVENUE STREETSCAPE PROJECT
4TH STREET TO 8TH STREET

PRELIMINARY SITE PLAN
Attachment 2
Attachment 3

Attachment 5

Grover Beach City CouncilDecember 5, 2022

Grover Beach City Council
December 5, 2022