NOTICE OF SPECIAL MEETING OF THE GROVER BEACH CITY COUNCIL A Special Meeting of the City Council of the City of Grover Beach is hereby called for Monday, December 5, 2022 at 5:00 p.m. at the City Hall, Council Chamber, 154 South 8th Street, Grover Beach, California to consider the matters set forth in the attached Special Meeting Agenda ________________________________
JEFF LEE, MAYOR
SPECIAL MEETING AGENDA
GROVER BEACH CITY COUNCIL
CITY HALL- COUNCIL CHAMBERS
154 SOUTH 8TH STREET, GROVER BEACH, CALIFORNIA
MONDAY, DECEMBER 5, 2022 @ 6:00 P.M.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805) 473-4568 at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
ROLL CALL
City Council: Council Members Karen Bright, Anna Miller, Robert Robert, Mayor Pro Tem Mariam Shah, and Mayor Lee.
CALL TO ORDER
MOMENT OF SILENCE
FLAG SALUTE
ROLL CALL
City Council: Council Members Anna Miller, Robert Robert, Daniel Rushing, Mayor Pro Tem Karen Bright, and Mayor Jeff Lee.
CLOSED SESSION ANNOUNCEMENTS
On Monday, November 14, 2022, at 9:08 p.m., the Council met in Closed Session regarding the following items:
A. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APN 060-546-013; 1198 Farroll Road (Units 4,5,6 and 7) Agency Negotiators: Matthew Bronson, City Manager; John Peters, Chief of Police; Greg Ray, Public Works Director/City Engineer, David Hale, City Attorney Negotiating Parties: Mr. Ken Taylor, Property Owner of APN 060-011-037; Mr. Brian Linder. Property Owner of 1198 Farroll Road; Mr. Derek Banducci Under Negotiation: Instruction to negotiators shall include price, terms and conditions related to terms of payment, project specific information related to project affecting price.
B. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9 (One potential case)
Meetings can be viewed on Channel 20 and are live streamed on the City’s website and on www.slospan.org. Members of the public may provide public comment during the meeting by calling (805) 321- 6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Special Council meeting start time of 6:00 PM. If submitting written comments in advance of the meeting, please note the agenda item. Written comments will be read out loud during the City Council meeting on the appropriate agenda item subject to the customary 3-minute time limit.
Closed Session Announcements: At 9:49 p.m., Mayor Lee reconvened the meeting in open session with all Council Members present and announce there were no recordable actions.
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation to Community Development Director Bruce Buckingham
PRESENTATIONS
2. 2022 World Para Surfing Championships Hosted by AmpSurf
3. Astound Broadband Fiber Installation and Service Update
PUBLIC COMMUNICATIONS
During this time, the Council will allow up to 15 minutes for Public Communication with additional communication, if necessary, allowed after the Regular Business Items. Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
4. Minutes of the City Council Meeting on Monday, November 14, 2022. (Recommended Action: Approve the minutes as submitted or revised.)
VOICE VOTE
5. Award of Consulting Contracts for Building Services – Community Development Director Buckingham
(Recommended Action: Award the contracts for Professional Consulting Services for building services to JAS Pacific and CSG Consultants, Inc. and authorize the City Manager to execute the contract on behalf of the City.)
ROLL CALL VOTE
6. Amendment to the Classification and Compensation Plan to Amend the Salary Range for Police Commander Classification – Management Analyst/Human Resources Mattocks
(Recommended Action: Adopt the Resolution amending the salary range for the job classification of Police Commander.)
ROLL CALL VOTE
7. Amendment to the Classification and Compensation Plan to Update Job Classifications for Police Chief, Police Commander, Police Sergeant, and Police Officer – Police Chief Peters and Management Analyst/Human Resources Mattocks (Recommended Action: Adopt the Resolution to amend the Classification and Compensation Plan to update the Job Classifications for Police Chief, Police Commander, Police Sergeant, and Police Officer.)
ROLL CALL VOTE
8. Facilities Condition and Needs Assessment (CIP 3004): Award of Professional Services – Public Works Director/City Engineer Ray and CIP Manager Wiggin (Recommended Action: Authorize the City to enter into a Consulting Services Agreement with RNT Architects for the City’s Facilities Condition and Needs Assessment (CIP 3004) Project and authorize the Mayor to execute the agreement on behalf of the City.)
ROLL CALL VOTE
9. Formal Adoption of the 2019 San Luis Obispo County Integrated Regional Water Management (IRWM) Plan for the San Luis Obispo County Region – Public Works Director/City Engineer Ray
(Recommended Action: Adopt the Resolution formally adopting the 2019 San Luis Obispo County Integrated Regional Water Management (IRWM) Plan and find that the Project is exempt for Section 21000 et seq. of the California Public Resources Code (CEQA).)
ROLL CALL VOTE
10. Resolution to Amend MuniServices Agreement to Examine Sales and Use Tax Records from the California Department of Tax and Fee Administration (CDTFA) and Authorize Staff to Work with CDTFA – Administrative Services Director Purcell (Recommended Action: Adopt the Resolution authorizing Amendment No. 2 to the MuniServices Agreement for the examination of Sales and Use Tax data with the California Department of Tax and Fee Administration (CDTFA) and authorizing staff to work with the CDTFA.)
ROLL CALL VOTE
PUBLIC HEARING
None
REGULAR BUSINESS
11. Five Cities Fire Authority Update – City Manager Bronson (Recommended Action: Receive an update on the Five Cities Fire Authority (FCFA) including implementation of the wind down period related to the Oceano Community Services District withdrawal from the FCFA along with a fire services review in conjunction with the City of Arroyo Grande and provide input to staff.)
12. West Grand Avenue Streetscape 4th-8th Street (CIP 2287) Project Update – Public Works Director/City Engineer Ray and CIP Manager Wiggin (Recommended Action: Review the proposed concept plans for the West Grand Avenue Streetscape project (CIP 2287) and provide input and direction to staff.)
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Five Cities Fire Joint Powers Authority Jeff Lee (Alt: Daniel Rushing) South SLO County Sanitation District (SSLOCSD) Jeff Lee (Alt: Karen Bright) Central Coast Blue Joint Powers Authority Jeff Lee (Alt: Karen Bright) Air Pollution Control District (APCD) Karen Bright (Alt: Anna Miller) SLO Council of Governments / SLO Regional Transit Authority Karen Bright (Alt: Anna Miller) (SLOCOG / SLORTA)
South County Transit Committee Karen Bright (Alt: Anna Miller) Homeless Services Oversight Council (HSOC) Anna Miller (Alt: Jeff Lee) REACH SLO Advisory Commission Anna Miller (Alt: Robert Robert) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Karen Bright) SLO County Water Resources Advisory Committee (WRAC) Robert Robert (Alt: Staff) South County Chambers of Commerce Daniel Rushing (Alt: Karen Bright) Visit SLO CAL Advisory Committee Daniel Rushing (Alt: Anna Miller) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright)
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
ADJOURNMENT
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Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
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Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
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The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council form prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 Addressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 Addressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.