Agenda Item No. 10
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: February 14, 2023 FROM: Matthew Bronson City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: FY 2022-23 Mid-Year Council Goals Implementation Report and FY 2023-25 Council Goal Setting Process Review
RECOMMENDATION
Receive a presentation on the mid-year implementation status report on FY 2022-23 City Council Goals and the process for the Council to set City Council Goals for FY 2023-25.
BACKGROUND
The initial Grover Beach City Council Goals were established in March 2017 to determine the highest priorities for the City organization to implement in FY 2017-18. The purpose of establishing Council Goals is to ensure the City’s resources are allocated to the most important priorities and the goals will serve as a guide for making resource decisions the budget. The goals were updated in February 2018 and the process was replicated in February 2019 to revise the list of Council Goals followed by another update in 2020.
FY 2022-23 City Council Goals
On March 8, 2021, the Council adopted a set of Council Goals for FY 2021-23 following a goalsetting workshop conducted by the Council on February 26, 2021. Those goals were updated by the Council at a Mid-year Council Goals Workshop on March 7, 2022 for FY 2022-23. The Council adopted a set of goals organized into three priority categories:
• Major City Goals. These represent the most important, highest priority goals for the City to accomplish over the next two years, and as such, resources to begin achieving them should be included in the FY 2021-23 budget.
o Economic Development
o Housing and Homelessness
o Public Safety
o Street Improvements
• Other Important Goals. Goals in this category are important for the City to accomplish, and resources to begin achieving them should be made available in the FY 2021-23 budget where feasible.
o Building and Facility Improvements
o City Beautification and Public Art
o Community Engagement
o Water Resiliency
Staff Report: FY 2022-23 Mid-year Council Goals Report and FY 2023-25 Goal Setting Process Page 2 February 14, 2023
• Address as Resources Permit. While it is desirable to achieve these goals over the next two years, doing so is subject to current resource availability. o Environmental Sustainability
o Code Compliance
o Pedestrian, Bicycle and Traffic Safety
o Recreation and Community Programs
Attachment 1 shows these three priority categories of goals along with a descriptive statement for each goal.
Mid-year Implementation of FY 2022-23 City Council Goals As of mid-year, there has been substantial progress made in implementing Council Goals as shown in Attachment 2. Approximately 93% of the tasks for the Major City Goals this fiscal year have been completed or are currently in progress, as shown in the chart below:
Goal Completed In
Progress Pending* Deferred* Total
Economic Development 3 10 - - 13
Housing &
Homelessness 2 5 - 1 8
Public Safety 2 2 - - 4
Street Improvements 2 2 - 1 5
TOTAL 9 19 0 2 30
*Tasks shown as pending are anticipated to be implemented in the next fiscal year while tasks shown as deferred will be implemented in the future.
Below are highlights of this progress categorized by each of the Major City Goals:
Economic Development
• Worked with SLO Partners on scholarships, including two for digital marketing, two for precision manufacturing and one for software development. • Worked with the South County Chambers of Commerce to conduct regular Business Retention interviews with businesses and to increase the social media presence and website for the Visit Grover Beach tourism brand.
• Continued work with regional partners on regional economic development strategies. • Continued to work with Digital West/Astound to promote citywide high speed broadband fiber services in conjunction with their citywide installation. • Continued to work with developers on permitting for hotel projects at 950 and 1598 El Camino Real and the Grand Avenue beachfront area on State Parks property (Grover Beach Lodge project)
• Permitted four additional cannabis businesses and adopted an ordinance allowing onsite cannabis consumption at the permitted retailers.
• Processed development applications for mixed-use projects on West Grand Avenue and provided $75,000 in Small Business Façade Improvement grants to assist businesses with improvements to their buildings, signage and outdoor seating areas. • Advanced design of the West Grand Avenue streetscape project between 4th and 8th Streets to support economic development along the commercial corridor.
Staff Report: FY 2022-23 Mid-year Council Goals Report and FY 2023-25 Goal Setting Process Page 3 February 14, 2023
Housing and Homelessness
• Development application for a four-story mixed-use building with 37 housing units at 402 West Grand Avenue approved by the Planning Commission in February 2023 and additional applications for two properties on West Grand Avenue are pending. • Worked with People’s Self-Help Housing and HASLO on a building permit for their 53-unit affordable housing project on South 13th Street (Cleaver property) • Cabins for Change temporary emergency housing project on 16th Street and Longbranch became operational in January 2023 and the City continues to work with 5CHC on site plans for additional homeless housing on City-owned property on South 4th Street. • Updating the City’s camping ordinance to restrict the scope of camping on public property in a more enforceable manner in lieu of available shelter space. • Implemented the Development Code and Land Use Element updates following approval from the Coastal Commission for implementation within the Coastal Zone.
Public Safety
• Continued to work with regional agencies to coordinate a unified approach to address mental health issues in the unhoused community.
• Hired additional Community Service Technician staff to enhance non-sworn personnel. • Continued working with the Five Cities Fire Authority and the City of Arroyo Grande on service delivery and governance options for fire and emergency services and commissioned a study to analyze those options.
• Developing a Request for Proposals for an update to the City’s Emergency Operations Plans which is planned to be released in Spring 2023.
Street Improvements
• Completed Measure K-14 Street Improvement projects on portions of Trouville, S. 7th Street, Ocean View Avenue, Nacimiento Avenue, Mono Court, Owens Court, Margarita Avenue, Angello Terrace, S. 10th Street, Manhattan Avenue, Seabright Avenue, Charles Street, N. 2nd Street and N. 6th Street.
• Completed design and awarded construction contract for sidewalk infill projects associated with the Measure K-14 projects listed above. • Design for the West Grand Avenue Streetscape project between 4th and 8th Streets is scheduled for completion in spring 2023 with construction scheduled for FY 2023-24.
In addition to these results tied to Major City Goals, staff would highlight various other achievements over the past year shown in Attachment 3 including:
• Initiated design for Ramona Garden Park improvements which was presented to Council and the Parks, Recreation and Beautification Commission • Began negotiations with owners of property adjacent to the Corporation Yard as part of a renovation and expansion plan.
• Initiated a facility condition assessment of City facilities to determine long-term needs. • Continued installation of wayfinding signs and added an “I(Heart)GB” sign at the Highway 1/West Grand Avenue entrance to the City.
• Resumed “Coffee with a Cop” community engagement events and initiated a community survey and community forum to provide opportunities for public input into the Council’s FY 2023-25 goal setting process.
• Developed a “GB 101” video series providing public information on City departments and services.
Staff Report: FY 2022-23 Mid-year Council Goals Report and FY 2023-25 Goal Setting Process Page 4 February 14, 2023
• Continued work toward the Central Coast Blue recycled water project, including holding a joint meeting of the City Councils, approval of a Joint Powers Authority (JPA) Agreement and convening of the initial JPA Board meeting.
• Declared a Stage 3 Water Shortage Declaration given water supply limitations to require additional water conservation by the community.
FY 2023-25 City Council Goals Process
The Council will again be tasked with setting City Council Goals for the upcoming FY 2023-25 budget. Ken Hampian, who facilitated past Council Goal Setting processes, will facilitate this process overview, as well as the Council Goal Setting Workshop on March 6, 2023. As an initial step, the City conducted a community survey and community forum to obtain community input into potential City priorities. In addition to this input, staff is also engaging the City’s two Commissions (Planning and Parks, Recreation, and Beautification) to identify priorities by respective Commissioners. This input from Commissioners will be provided to the Council at the end of next week after both Commissions hold their respective meetings this month.
Community Survey
The City released an online community survey in December 2022 to allow residents and visitors to Grover Beach provide input into the City’s priorities. Generally, survey respondents’ top priorities were Safety (21%), Homelessness (21%), West Grand Avenue improvements and downtown development (13%) and Street Improvements (8%). The survey’s full results are summarized in Attachment 4.
Community Forum
On January 25, 2023, the City hosted a Community Forum to provide an in-person opportunity for residents to provide input regarding City priorities. Eight community members attended the forum, during which staff provided a summary of the current City Council Goals, a financial overview of the City and the results of the Community Survey. After staff’s presentation, the community members discussed possible City priorities and then voted on which priorities should be the top priorities for the City over the next 2-3 years. The top priorities were Community Events, Recreation and Community Art (9 votes); Housing Affordability and Accessibility (6 votes); Economic Development, Commercial and Downtown Development (5 votes); and Environmental Sustainability (5 votes). The full results of the Community Forum voting are summarized in Attachment 5.
The next step in the goal-setting process is for the Council will be asked to nominate up to seven goals individually to be considered as possible Major City Goals prior to the March 6, 2023 workshop (see Attachment 6 for a description of this goals nomination “homework assignment”).
Criteria for these goals are provided in Attachment 7 and a sample submittal form is provided in Attachment 8. An agenda for the March 6, 2023 workshop is provided in Attachment 9.
FISCAL IMPACT
The cost for Mr. Hampian’s facilitation services is approximately $6,300 and included in the FY 2022-23 operating budget for the City Manager’s office. Upon adoption of FY 2023-25 City Council Goals, staff will tailor the FY 2023-25 budget to reflect those goals.
Staff Report: FY 2022-23 Mid-year Council Goals Report and FY 2023-25 Goal Setting Process Page 5 February 14, 2023
ALTERNATIVES
The Council has the following alternatives to consider:
1) Receive a presentation on the mid-year implementation status report on FY 2022-23 City Council Goals and the process for the Council to set City Council Goals for FY 2023-25; or
2) Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. FY 2022-23 City Council Goals
2. FY 2022-23 Major City Goals Mid-Year Implementation Report
3. FY 2022-23 Other Goals Implementation Report
4. 2022 Community Survey Results Summary
5. 2023 Community Forum Results Summary
6. Councilmember “Homework Assignment”
7. City Council Goals Criteria
8. Sample Goal Nomination Form
9. FY 2023-25 City Council Goals Workshop Agenda
City of Grover Beach
FY 2022-23 City Council Goals
MAJOR CITY GOALS
ECONOMIC DEVELOPMENT. Develop and implement economic development initiatives that include COVID-related economic recovery strategies, business retention and attraction, effective and timely permit processing, and tourism promotion including marketing, attracting hotels along Grand Avenue, and ensuring compatible beach uses.
HOUSING AND HOMELESSNESS. Update City codes and standards to encourage housing construction to meet diverse needs; collaborate with developers and non-profits in efforts to increase overall housing stock with a priority on affordable housing availability; and partner with regional agencies and organizations to address homelessness and sheltering issues in the city and region.
PUBLIC SAFETY. Champion contemporary public safety services (police, fire, emergency medical services) by providing leadership and adequate resources, including training, to meet service demands and growing challenges in such areas as homelessness, mental health, vagrancy, and social justice.
STREET IMPROVEMENTS. Continue improvements to major arterials and local streets, incorporating where feasible related improvements, such as utility upgrades and “complete streets” - medians, sidewalks, bicycle lanes, bulb-outs, street trees and other related improvements.
OTHER IMPORTANT GOALS
BUILDING AND FACILITY IMPROVEMENTS. Provide for improvements and enhancements to City buildings, parks, and other facilities through a condition assessment, including disability access needs, followed by a funding and implementation plan to ensure that these public assets meet current and future needs; identify and plan for added facilities where our existing inventory falls short.
CITY BEAUTIFICATION AND PUBLIC ART. Enhance the appearance of the city by improving major entryways, ensuring high signage standards, preserving “legacy trees,” and partnering with the community to pursue new public art projects, such as murals.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in City government through programs, initiatives and events to encourage citizen engagement in key community decisions; and formalize our practices by adopting a public participation plan and policy.
WATER RESILIENCY. Partner with communities throughout the South County to achieve sustainable water resources through initiatives such as the Central Coast Blue recycled water project and other opportunities, as well as through water conservation efforts.
ADDRESS AS RESOURCES PERMIT
CODE COMPLIANCE. Continue to strengthen the code compliance program and related code sections to be more proactive in inspecting and addressing such issues as, short term rental violations, illegal advertising/business signage, overgrown landscaping and conflicting right-of-way encroachments; continue monitoring the cannabis industry.
ENVIRONMENTAL SUSTAINABILITY. Integrate environmentally sustainable principles, practices and projects into City operations and new development plans and standards; increase resource conservation and reduce carbon emissions through initiatives such as Central Coast Community Energy and other technology opportunities to address and off-set climate impacts.
PEDESTRIAN, BICYCLE AND TRAFFIC SAFETY. Continue efforts to make Grover Beach more pedestrian and bicycle friendly by adding and/or enhancing bicycle lanes, sidewalks, streetlights, street and crosswalk striping, and other traffic calming and safety measures.
RECREATION AND COMMUNITY PROGRAMS. Provide viable recreation, youth, childcare and special event programs designed to meet current and emerging needs, both directly and in partnership with other providers.
Attachment 1
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
GOAL STATEMENT
Develop and implement economic development initiatives that include COVID-related economic recovery strategies, business retention and attraction, effective and timely permit processing, and tourism promotion including marketing, attracting hotels along Grand Avenue, and ensuring compatible beach uses.
STAFF LEAD: Matthew Bronson, City Manager; Kristin Eriksson, Deputy City Manager; Megan Martin, Community Development Director
TASK PLANNED STATUS MID-YEAR COMMENTS
Business Retention and Attraction
1. Work with Chamber to enable businesses to improve
their marketing through digital marketing bootcamps in
partnership with SLO Partners
2. Work with Chamber to conduct outreach with local
businesses on key issues facing Grover Beach businesses including periodic meetings and surveys
3. Continue to collaborate with regional partner agencies to identify economic development strategies to support the regional economy.
4. Work with Digital West to promote citywide fiber
broadband expansion as part of the Digital West
implementation
June 2023
July 2023
July 2022
September 2022
Completed
In Progress
Completed
In Progress
The City has worked with SLO Partners on digital marketing workforce training including two digital marketing
scholarships, two precision manufacturing scholarships, and one software development scholarship.
Business attraction work has resumed after the hiring of a new Chamber CEO in the fall of 2022. The Chamber will conduct monthly Business Retention and Expansion interviews in
2023 and will provide regular reports to the City.
The City has continued to work with REACH, Visit SLO Cal, the Cal Poly Center for Innovation and Entrepreneurship, and other groups on regional economic development strategies.
Digital West/Astound is installing its citywide high speed fiber optic broadband network. The City will work with
Astound and the Chamber to promote broadband use from an economic development standpoint upon completion of the
installation in early 2023.
Attachment 2
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
TASK PLANNED STATUS MID-YEAR COMMENTS
Tourism Development
1. Begin oversight and construction management for hotel site at 950 El Camino Real
2. Process building permits for 1598 El Camino Real hotel project upon submittal by developer
3. Continue involvement in Grover Beach Lodge project in partnership with lead agency State Parks and issue City permits for initial offsite construction upon plan submittal and approval
4. Work with Chamber to enhance Visit Grover Beach
tourism marketing efforts to promote Grover Beach as a
desirable coastal destination for a variety of beach uses Commercial Cannabis Activities
1. Process development and building applications for
commercial cannabis businesses upon submittal
January 2023
January 2023
July 2022
July 2023
July 2023
In Progress
In Progress
In Progress
In Progress
Completed
Review of construction plans were approved in Summer 2022.
Developer is seeking construction financing and anticipates pulling the building permit late Spring 2023. City staff continues coordination with the Developer on outstanding items and coordination with various State regulatory agencies.
Staff is working with the developer on the Substantial
Conformance Review submitted in December 2022. Financing is anticipated for an early Summer 2023 building permit submittal on the first phase.
Developer preparing construction plans for State Parks and City review anticipated in late 2022.
The City has worked with the Chamber to redefine their
economic development services with a post-pandemic focus on tourism marketing. The City is working with the Chamber to increase the social media presence and website of the Visit Grover Beach tourism brand and to update the Visit Grover Beach website. The Chamber is also working with Visit SLO CAL to increase the number of Grover Beach businesses
featured in the SLO Crafted campaign.
Four additional cannabis businesses have been approved or are in process of receiving an entitlement. A business
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
TASK PLANNED STATUS MID-YEAR COMMENTS
2. Process onsite consumption area applications upon
submittal by retailers pending adoption of ordinance
allowing use
West Grand Avenue Improvements
1. Process development applications for West Grand
Avenue housing and mixed-use projects upon submittal
by property owners
2. Pursue streetscape and other infrastructure improvements to improve the appearance and functionality of the
commercial corridor
3. Work with Chamber and businesses along West Grand
Avenue on outreach and marketing to enhance economic
vitality of the corridor
July 2023
July 2023
July 2023
July 2023
In Progress
In Progress
In Progress
In Progress
submitted for building permits to construct a processing facility on Huston Street and staff anticipates permit issuance in early Spring 2022 with the project completion in early Summer 2023.
Council adopted an Ordinance to allow on-site cannabis
consumption areas, special events, and revisions to regulatory permit renewal process in May 2022. At this time, no cannabis retailers have submitted an application for an onsite
consumption area.
A building permit application for a mixed-use development at 402 West Grand Avenue was received in December 2022 and will be heard by the Planning Commission in February 2023.
Additionally, the City provided $75,000 in façade
improvement grants to local businesses to improve their aesthetics.
Design is expected to be complete in May, with construction expected to begin in late summer.
The City held a community meeting in October of 2022 for businesses along West Grand Avenue between 3rd and 9th
Streets to provide information about the upcoming West
Grand Avenue streetscape project between 4th and 8th Streets.
The City will continue to work with the Chamber to
coordinate marketing efforts with the businesses along West Grand Avenue.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT
KEY POLICY/OPERATIONAL ISSUES
• Continuation of economic development services contract with the South County Chambers of Commerce to improve business retention, recruitment and marketing
• Continued focus on commercial cannabis industry and hotel development projects given economic activity and development opportunities along with additional tax revenues
• Continue working with Astound/Digital West to maximize the potential of citywide fiber broadband expansion for attraction of businesses and residents • Continue City’s involvement in regional economic development strategies to ensure community economic vitality in the future • Provide greater focus on West Grand Avenue improvements given the level of development interest in housing and mixed-use projects MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
GOAL STATEMENT
Update City codes and standards to encourage housing construction to meet diverse needs; collaborate with developers and non-profits in efforts to increase overall housing stock with a priority on affordable housing availability; and partner with regional agencies and organizations to address homelessness and sheltering issues in the city and region.
STAFF LEAD: Megan Martin, Community Development Director; Matthew Bronson, City Manager
TASK PLANNED STATUS MID-YEAR COMMENTS
1. Process development applications for West Grand
Avenue housing and mixed-use projects upon submittal
by property owners
2. Oversee the start of the building permit process for the development of affordable housing project on South 13th Street (Cleaver property)
3. Work with 5Cities Homeless Coalition (5CHC) on the
development of a homeless housing facility on Cityowned property on South 4th Street
4. Continue to work with 5CHC and surrounding cities to increase the supply of supportive and transitional housing and programs to assist the homeless
5. Continue periodic homeless encampment outreach and
cleaning activities at affected locations
July 2022
July 2022
July 2022
July 2022
July 2022
In Progress
In Progress
In Progress
In Progress
In Progress
Coastal Community Builders submitted an application for a 4- story mixed-use building with 37 units and 4,700 square feet of commercial/retail space. This was submitted in July 2022 and is set for public hearing in February 2023. Additional
applications may be submitted for 401 West Grand Avenue and 675 West Grand Avenue based on preliminary discussions with the property owners.
PSHH/HASLO submitted for a building permit in late
December 2022. City staff returned corrections in mid-January 2023, City staff continues to work with the applicant’s design team.
5CHC working on site plans for leased property on South 4th Street to establish homeless housing facility. State Project Homekey funding application anticipated in spring 2023.
City supported 5CHC in opening of Cabins for Change facility in Grover Beach and supporting efforts by County and other agencies to develop additional facilities.
City carries out periodic encampment cleaning in addition to frequent outreach and is drafting updated camping ordinance to restrict extent and scope of camping on public property.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
TASK PLANNED STATUS MID-YEAR COMMENTS
6. Receive Coastal Commission approval of the Local
Coastal Program amendments related to the Land Use
Element and Development Code updates
7. Implement Land Use Element and Development Code
updates including development of checklists, website
update, staff training and developer outreach
8. Apply for “Pro-Housing Designation” from State
Department of Housing and Development to assist with
securing State grant assistance
October 2022
October 2022
June 2023
Completed
Completed
Deferred
Commission approval received in December 2022 which
allows use of updated Development Code within Coastal Zone.
Development Code and Land Use Element updates were
adopted by Council in June 2022 with Coastal Commission approved for Coastal Zone areas in December 2022.
Checklists, applications and other website updates have been completed. A developer outreach session is planned for Spring or Summer 2023.
City staff received approval from the Coastal Commission for Local Coastal Plan amendments, and Development Code
amendments. This has delayed work to apply for a “prohousing” designation form HCD.
KEY POLICY/OPERATIONAL ISSUES
• Implementation of the updated Development Code and Land Use Element will be a major area of focus for FY 2022-23 particularly in encouraging multifamily, infill development along West Grand Avenue corridor. • Housing availability is a significant challenge throughout the region and the City has limitations in responding to this need given staffing and funding, as well as the extent to which local government can address the housing market. Changes in housing will take time given the work involved in the private sector housing production along with development of the People’s Self-Help Housing/HASLO affordable housing project on South 13th Street. • Homelessness is one of the most difficult issues facing local government and is an issue that extends beyond the role of cities in addressing it. The City continues to take a balanced approach of “compassion with order” by supporting creation of additional housing units and services along with taking actions to better secure and maintain public spaces. The opening of the Cabins for Change facility, development of a future facility on South 4th Street, and drafting of a camping ordinance are examples of the City’s proactive work.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
PUBLIC SAFETY
GOAL STATEMENT
Champion contemporary public safety services (police, fire, emergency medical services) by providing leadership and adequate resources, including training, to meet service demands and growing challenges in such areas as homelessness, mental health, vagrancy, and social justice.
STAFF LEAD: John Peters, Chief of Police; Stephen Lieberman, Five Cities Fire Chief
TASK PLANNED STATUS MID-YEAR COMMENTS
1. Continue exploration of more unified approach between public safety departments, County agencies, and
homeless service providers on outreach for homeless
individuals with mental health issues
2. Work with Five Cities Fire Authority member agencies on future service delivery and governance structure for fire and emergency medical services to implement
beginning July 1, 2023
3. Expand Police Department Community Services
Technician program through vacant position
reclassification to enhance the use of non-sworn
personnel on certain tasks
4. Enhance the City’s emergency management efforts
through updating the City’s Emergency Operations
Plans, implementing staff and Council training and
collaborating with other agencies on emergency
preparedness and response
July 2022
July 2022
October 2022
December
2022
Completed
In Progress
Completed
In Progress
Police Department worked with the Five Cities Homeless
Coalition (5CHC) and local agencies to coordinate a unified approach to address mental health issues within the unhoused community. Chief Peters is on the countywide committee that recently completed the update to the countywide homelessness strategic plan.
Staff is working with FCFA and Arroyo Grande staff on
service delivery and governance options for fire services including an outside consultant review for an upcoming
presentation for Council.
One Records position was converted to one full-time CST and one part-time CST position. Two candidates have been
identified and are completing the hiring process by March 2023.
A Request for Proposal for a consultant to assist in updating the City’s Emergency Operations Plans will be released in the first quarter of 2023.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
PUBLIC SAFETY
KEY POLICY/OPERATIONAL ISSUES
• Importance of working with member communities for long-term planning related to the Five Cities Fire Authority and the future service delivery needs and governance structure.
• Need for coordination with other agencies on outreach services to those individuals with mental health issues and homelessness. • Need to bolster citywide emergency management and preparedness work. • Finding opportunities to expand Police Department services within existing budget allocation.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
STREET IMPROVEMENTS
GOAL STATEMENT
Continue improvements to major arterials and local streets, incorporating where feasible related improvements, such as utility upgrades and “complete streets” - medians, sidewalks, bicycle lanes, bulb-outs, street trees and other related improvements.
STAFF LEAD: Greg Ray, Public Works Director/City Engineer; Erin Wiggin, Capital Improvement Projects Manager; Gabriel Munoz-Morris, Senior Engineer
TASK PLANNED STATUS MID-YEAR COMMENTS
1. Complete application package to PG&E for the Street
Lighting Project (CIP 2003). The first phase is for North Oak Park Boulevard.
2. Complete construction of the sidewalk infill with the cost sharing program with the two Measure K-14 projects
(CIP 2295-14 and 2295-15) listed below (CIP 2274).
3. Complete design and begin construction of the West
Grand Avenue Streetscape project from 4th to 8th Streets (CIP 2287)
4. Complete design and being construction of CIP 2295-14 (portions of Trouville, S. 7th Street, Ocean View Avenue, Nacimiento Avenue, Mono Court, Owens Court,
Margarita Avenue and Angello Terrace)
5. Complete design and begin construction of CIP 2295-15 (portions of S. 7th Street, S. 10th Street, Manhattan
Avenue, Seabright Avenue, Charles Street, N. 2nd Street and N. 6th Street)
July 2022
June 2023
January 2023
August 2023
February 2023
Deferred
In Progress
In Progress
Completed
Completed
Project funding removed from FY 2022-23 and delayed to FY 2023-24.
Sidewalk work included with CIP 2295-14 completed.
Construction contract fir CIP 2295-15 awarded January 2023 with sidewalk work included.
Design effort increased as a result of Council input on design elements. Design scheduled for completion Spring 2023.
Construction completed in December of 2022
Construction contract awarded January 2023.
MAJOR CITY GOAL FY 2022-23 MID-YEAR IMPLEMENTATION REPORT
STREET IMPROVEMENTS
KEY POLICY/OPERATIONAL ISSUES
• Continuing to achieve accelerated pace of projects within the city’s relatively small footprint of approximately two square miles without significant inconvenience to residents and with limited field staff available to provide project utility support. • Improved funding availability for improving arterials and major streets given higher General Fund contribution for capital projects and an increase in Local Transportation Funds derived from Gas Taxes though additional funding is still needed given the extent of arterials and major streets that need repair. • Incorporating sidewalk infill, traffic calming, and other safety enhancements desired with street improvement work. • Need to plan for street maintenance work in future Capital Improvement Programs to maintain the City’s streets rehabilitated in recent years.
FY 2022-23 OTHER IMPORTANT COUNCIL GOALS
MID-YEAR IMPLEMENTATION REPORT
BUILDING AND FACILITY IMPROVEMENTS. Provide for improvements and enhancements to City buildings, parks, and other facilities through a condition assessment, including disability access needs, followed by a funding and implementation plan to ensure that these public assets meet current and future needs; identify and plan for added facilities where our existing inventory falls short.
Key Actions:
• Initiated design for Ramona Park improvements with presentation of preliminary design to the City Council and Parks, Recreation, and Beautification Commission. • Began negotiations with owners of property adjacent to the Corporation Yard as part of a renovation and expansion plan.
• Initiated facility condition needs assessment to review the condition of City facilities and identify long-term needs and capital improvements.
CITY BEAUTIFICATION AND PUBLIC ART. Enhance the appearance of the City by improving major entryways, ensuring high signage standards, preserving “legacy trees”, and partnering with the community to pursue new public art projects, such as murals.
Key Actions:
• Continued to install visitor wayfinding signs at major intersections throughout the City. • Converted #GB60 sign at Highway 1 and West Grand Avenue to “I(Heart)GB” sign.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in City government through programs, initiatives and events to encourage citizen engagement in key community decisions; and formalize our practices by adopting a public participation plan and policy.
Key Actions:
• Resumed quarterly “Coffee with a Cop” community engagement events at various locations in the City.
• Issued a community survey in December 2022 and hosted a community forum in January 2023 to provide opportunities for the public to provide input into the Council’s goal setting process for FY 2023-25.
• Developed a “GB101” video series highlighting City services and officials for publication in early 2023.
WATER RESILIENCY. Partner with communities throughout the South County to achieve sustainable water resources through initiatives such as the Central Coast Blue recycled water project as well as through water conservation efforts.
Key Actions:
• Held an inaugural joint meeting of the City Councils of Grover Beach, Pismo Beach and Arroyo Grande in September 2022 to update the Councils on the progress of the Central Coast Blue recycled water project.
• Approved a Joint Powers Authority Agreement to create the Central Coast Blue Regional Recycled Water Authority and convened the initial Authority Board meeting in December 2022. • Declared a Stage 3 Water Shortage Declaration in September 2022 given drought conditions which led to a 20% reduction requirement in water usage with associated penalties.
Attachment 3
2022 Community Survey Results Summary
Q1 – Do you Live, Work or Play in Grover Beach? (145 answers from 96 respondents; some selected more than one)
Live – 62 (43%)
Play – 44 (30%)
Work – 32 (22%)
Other – 7 (5%) (Largely plan to move to GB or visit friends/Family) Q2 – What do you like most about Grover Beach? (96 answers) Coastal Environment – 71 (74%)
Community Character/Vibe – 14 (15%)
Retail/Restaurants/Bars/Shops – 4 (4%)
Other – 4 (4%) (Generally rewording other answer options) Community Events/Activities – 3 (3%)
Q3 – What one thing would improve Grover Beach? (85 open-ended answers; List represents 93% of responses)
Safety (General) – 18 (21%)
Address homelessness – 18 (21%)
Improve WGA/Downtown – 11 (13%)
Streets (general) – 7 (8%)
Increase housing – 3 (6%)
Add hotels – 3 (6%)
More community events – 3 (6%)
Pedestrian friendly streets – 3 (6%)
Underground utility lines/improve lights – 3 (6%)
Q4 – What should the top priority be for Grover Beach for the next 2-3 years? (96 answers) Safety (Fire/Police) – 34 (35%)
Homelessness – 18 (19%)
Develop WGA/Downtown – 12 (13%)
Other – 10 (11%) (Mostly represented in other categories) Water Resiliency – 8 (8%)
Housing – 7 (7%)
Street Improvements – 4 (4%)
Tourism Development – 2 (2%)
Community Events/Rec Activities – 1 (1%)
Q5 – Comments/suggestions? Largely comments reflecting priorities; large number of comments re:
FCFA funding/support
Attachment 4
City Priorities Community Forum Summary
January 25, 2023
Introduction
The City held a City Priorities Community Forum on Wednesday, January 25 at the Ramona Garden Park Center. The Forum, which featured a light dinner and childcare, began at 6:00 p.m. and concluded at 8:00 p.m.
The purpose of the Forum was to twofold: (1) to provide citizens an added avenue for sharing their thoughts regarding Grover Beach's most important community priorities over the next 2-3 years; and (2) to provide Council Members with added public input prior to nominating candidate goals for consideration at the March 6, 2023 Goal Setting Workshop.
Eight (8) persons attended and all seemed very engaged in the process and table top conversations. Staff received some informal feedback from participants, which shall be summarized below, after a description of the process.
Forum Process
The process worked as follows:
1. Attendees were greeted by staff and were seated at tables of 2-3 participants, mixing attendees so that a variety of perspectives were shared at each table. A member of City staff joined each table to facilitate the conversations (Police Chief John Peters, Administrative Services Director Deanne Purcell, Community Development Director Megan Martin and Police Commander Jim Munro).
2. Mayor Bright welcomed and thanked the participants for attending.
3. City Manager Matthew Bronson and Deputy City Manager Kristin Eriksson provided a brief Forum overview, including how the Forum fits into the overall budget and goalsetting process, as well as a summary of current priorities, City's financial standing and the results of a prior community survey.
4. Attendees were then given a few minutes to think about their priorities and to jot down five suggestions for high priority city goals. At each table, participants then took turns expressing their goals, which were recorded on a flip chart. This continued around each table until all suggestions were exhausted. There was good, positive interaction throughout.
5. Participants at each table were then asked to vote on the five highest priorities from their comprehensive table group list. Each table then took turns reporting out its five highest priorities, along with the other items on their lists.
6. Staff then prepared a list of the highest priority items, consolidating similar goals generated by the table groups. Ten (10) final proposed goals emerged and were posted in the room.
Attachment 5
7. After reviewing the consolidated ballot with the entire group, the participants voted for their top five goals using five adhesive dots each. The results of this process yielded the following results:
Top Four Priorities
1. Community Events/Recreation/Public Art – 9 votes
2. Housing Affordability and Accessibility – 6 votes
3. Economic Development and Commercial/Downtown Development – 5 votes
4. Environmental Sustainability – 5 votes
Other Priority Ideas
1. Homeless Services – 4 votes
2. Tourism Marketing – 4 votes
3. Community Engagement – 3 votes
4. Bikeability – 2 votes
5. Street Lighting – 2 votes
6. Public Safety (FCFA, Police) – 1 vote
February 14, 2023
To: Grover Beach City Council
From: Matt Bronson, City Manager
Ken Hampian, Goal-Setting Facilitator
Subject: Proposed Candidate Goals
The "Homework Assignment"
Using the form provided, please propose up to seven (7) Major City Goals.
Because we are at a “big picture” stage, concise statements are appreciated (1-3 sentences). Detail will come later when Council work programs are drafted.
Existing priorities. You may consider including some existing priorities if they are not yet completed and demand sustained focus, energy and support.
Day-to-day services. On the other hand, even though very important, you do not need to include routine day-to-day services unless a new significant program initiative, capital project or step-up in service level is desired.
Deadline. Please submit your proposals to the City Manager's Office by Friday, February 24, 2023 (earlier submissions welcome!).
What happens next?
A list of the candidate goals will be prepared and sorted under common topics, without identifying who submitted which proposed goals. Where similar ideas have been submitted, synthesized goal statements will be drafted. All proposed goal statements, individual and synthesized, will be distributed at the March 6 Workshop, refined as desired by Council and prioritized.
In order to maintain maximum flexibility and openness to all ideas, please refrain from releasing your personal list prior to the Workshop (e.g. do not post to social media).
Because such "big goals" typically require many years of work, scaling what specific progress can be made in the next fiscal year will be included in follow-up work programs for all final Major City Goals. These will be reviewed in April/May.
If you have any questions, please direct them to the City Manager or to Ken Hampian at 805-431-7158.
Attachment 6
Sample Criteria for Proposing Major City Goals
The core question: Of all the many things that we would like to do for Grover Beach, which are the most important things for the coming two fiscal years?
Some considerations in judging which goals should make the cut are:
1. The goal is consistent with the City's core duties and mission.
2. The need is urgent - progress must be made in 2023-25 (may include goals that are already underway but need continuing strong Council support and attention – the “added oomph” factor!).
3. In a workload or financial pinch, the goal would be among the few that must continue to move forward.
4. The goal was identified as a high priority for Measure F-20 funding (the one cent sales tax approved by GB voters in 2020)
5. The community has more recently identified the goal as a major and urgent interest/concern.
6. The goal cannot be achieved without strong, clear City Council support and commitment.
7. Other important goals depend upon this one getting accomplished.
8. The goal hinges on City support (while other partners may be needed, no one else can really initiate or assume responsibility).
9. The goal has the potential to leverage outside resources and/or increase community resources in the future.
Attachment 7
Grover Beach Council Member Proposed Major City Goals 2023-25 DUE FRIDAY, FEBRUARY 24th
I propose that these goals (no more than 7) are the most important, highest priority things for the City to advance or accomplish in the next two-year budget period, FY 2023-25 (it is requested that you nominate your goals in only 1-3 sentences):
Attachment 8
AGENDA
Grover Beach 2023-25 Goal-Setting Workshop
March 6, 3:00 p.m. Ramona Community Center
1. Welcome – Mayor
2. Public Comment
3. Background – City Manager
A. Where we are in the budget process
B. Introduction of facilitator
4. Council Goal Setting Overview & Approach - Facilitator
5. Council Goal-Setting – City Council
A. Review Consolidated Goals by Category
B. Finalize Candidate Goals “ballot”
Break (while “ballot” of candidate goals prepared for Council rating and ranking) C. Goal ratings by individual Council members*
4 - Most important, highest priority to achieve over the next five years 3 - Important goal to achieve
2 - Address if resources are available
1 - Defer to next Strategic Plan process for consideration 0 - Not a priority goal
*Total points: Target of 2 points per candidate goal
(For example, if 20 candidate goals, 40 points total)
Break (while results are tabulated)
6. Review Council’s final ratings and ranking by category:
A. Major City Goals
B. Other Important Goals
C. Address as Resources Permit
7. Wrap-Up: Next Steps in the Budget Process (City Manager) Attachment 9