Agenda Item No. 3
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: March 13, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: Adoption of FY 2023-25 City Council Goals
RECOMMENDATION
Adopt the FY 2023-25 City Council Goals as determined at the March 6, 2023 Council GoalSetting Workshop. ____________________________________________________________________________
BACKGROUND
On March 6, 2023, the Council held a workshop to set City Council Goals for FY 2023-25. After reviewing, rating and ranking the candidate goals, the Council adopted a set of collective goals organized into three priority categories:
• Major City Goals. These represent the most important, highest priority goals for the City to accomplish over the next two years, and as such, resources to begin achieving them should be included in the FY 2023-25 budget.
o Economic Development and Community Promotion
o Housing and Homelessness
o Public Safety
o Street Maintenance and Complete Streets
• Other Important Goals. Goals in this category are important for the City to accomplish, and resources to begin achieving them should be made available in the FY 2023-25 budget where feasible.
o Building and Facility Improvements
o Community Engagement
o Water Supply and Resiliency
• Address as Resources Permit. While it is desirable to achieve these goals over the next two years, doing so is subject to current resource availability. o City and School Partnership
o Code Compliance
o Environmental Sustainability
Attachment 1 contains a final report of the City Council goal-setting process from outside consultant Ken Hampian and Attachment 2 shows a list of the FY 2023-25 Council Goals.
Pending Council adoption of these Goals, staff will incorporate these goals into development of the FY 2023-25 proposed budget and develop work programs for implementing the Major City Goals for the coming fiscal year. Drafts of the work programs will be reviewed with the Council on April 24 prior to finalizing and implementing the work programs as part of the adopted budget. These work programs will be focused on tasks that can be attained in the next fiscal year with available resources and staff capacity in support of these goals.
Staff Report: Adoption of FY 2023-25 Council Goals Page 2 March 13, 2023
FISCAL IMPACT
There is no direct fiscal impact from this agenda item as the cost of implementing specific Council Goals will be included in the FY 2023-25 budget.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt the FY 2023-25 City Council Goals as determined at the March 6, 2023 Council Goal-Setting Workshop; or
2. Do not adopt the Council Goals; or
3. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Goal-Setting Process Final Report
2. FY 2023-25 Council Goals
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FY 2023-25 GROVER BEACH CITY COUNCIL
GOAL-SETTING FINAL REPORT
March 7, 2023
BACKGROUND & PROCESS OVERVIEW
Every two years the Grover Beach City Council engages in a rigorous process for identifying major community goals. Once established, these priorities lead the preparation of the City’s two-year budget, guiding how financial and staff resources are allocated. As in the past, for the fiscal year 2023-25 budget the process has been initiated several months prior to budget adoption in June.
The goal-setting process began by gathering a great deal of baseline information, including assessing current community interests, updating the City’s fiscal condition, and reviewing the progress of existing priorities. For example, to gather community input a public survey was released in December 2022 and a Community Forum held on January 25, 2023. The results of the survey and forum were shared during the February 14, 2023 Council meeting.
After considering this background information, each Council member submitted their seven (7) top proposals for the most important, highest priority things for the City to achieve or advance in 2023-25. The City Manager, Deputy City Manager, and facilitator reviewed these proposals and organized them under ten (10) themes.
Within each theme, a single synthesized goal statement was drafted to capture related council member ideas. This document was posted with the agenda and made available at the March 6th Goal-Setting Workshop.
GOAL-SETTING WORKSHOP
The workshop was held in the Ramona Center on March 6. After the Mayor opened the meeting, the City Manager provided an overview of the Fiscal Years 2023-25 budget process and the workshop agenda. The workshop facilitator then reviewed how the workshop would proceed in order to reach consensus about top Council priorities.
Next, the Council reviewed the proposed synthesized goal statements under each of the 10 categories and, as needed, revised some goals for clarity. The final proposed goals were then transferred to a "ballot" for Council rating.
After rating and ranking the candidate goals, the Council adopted a focused set of collective goals organized into three priority tiers. The goals outlined below are listed within each tier in alphabetical order. Therefore, relative importance should be judged by tier category, not by the order within each tier.
Attachment 1
FY 2023-25 Council Goals Report
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RESULTS
Major City Goals. These represent the most important, highest priority goals for the City to accomplish over the next 2-3 years, and as such, resources to begin achieving them should be included in the 2023-25 Budget. Detailed work programs will be prepared for all Major City Goals and presented to the Council in April/May 2023.
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION. Strengthen and maintain a business-friendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
HOUSING AND HOMELESSNESS. Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
PUBLIC SAFETY. Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, trees/landscaping and other traffic calming design strategies.
Other Important Goals. Goals in this category are important for the City to accomplish, and resources to begin achieving them should be made available in the 2023-25 Budget where feasible.
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement FY 2023-25 Council Goals Report
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in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure longterm water resiliency. Address as Resources Permit. While it is desirable to achieve these goals over the next 2-3 years, doing so is subject to current resource availability.
CITY AND SCHOOL PARTNERSHIP. Establish a framework for communication between city officials and local public TK-12 education partners' that operate within the city supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all, and discuss potential parallel policy options for shared adoption.
CODE COMPLIANCE. Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
ENVIRONMENTAL SUSTAINABILITY. Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies and City operations.
SUMMARY CITY COUNCIL COMMENT ON THE RESULTS
During the workshop, the Council noted that all final proposed goals are important to the community. Progress will be made on all of them in the coming years in some fashion.
However, fiscal and staff resources are finite, and therefore the Council must make hard choices among worthy goals as to which are the most pressing in the next two years. The preparation of the 2023-25 budget shall be guided by these choices.
NEXT STEP: MAJOR CITY GOAL WORK PROGRAMS
In April 2023, the City Council will consider detailed work programs prepared by staff for each of the Major City Goals in order to:
• Further define and scope the adopted goal
• Outline an “action plan” detailing specific tasks and estimated due dates • Identify stakeholders
• Ensure that the resources needed to accomplish the goal are known and allocated (staff time, funding).
FY 2023-25 Council Goals Report
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With the completion and adoption of the work programs, the Council and community will know - and can measure - the actions to be taken to move the goal forward. This kind of thorough planning is especially important because fully achieving a major goal typically extends beyond any two-year budget period.
FINAL BUDGET ADOPTION
After review of the work programs, in May/June staff will return to Council with a proposed two-year budget that supports the Council’s highest priorities. The budget will be adopted in late June. Regular reporting to the City Council and community on the status of the City's priorities will continue throughout the 2023-25 fiscal year period.
City of Grover Beach
FY 2023-25 City Council Goals
MAJOR CITY GOALS
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION. Strengthen and maintain a businessfriendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
HOUSING AND HOMELESSNESS. Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
PUBLIC SAFETY. Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, trees/landscaping and other traffic calming design strategies.
OTHER IMPORTANT GOALS
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
ADDRESS AS RESOURCES PERMIT
CITY AND SCHOOL PARTNERSHIP. Establish a framework for communication between city officials and local public TK-12 education partners' that operate within the city supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all, and discuss potential parallel policy options for shared adoption.
CODE COMPLIANCE. Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
ENVIRONMENTAL SUSTAINABILITY. Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies and City operations.
Attachment 2