AGENDA
GROVER BEACH CITY COUNCIL
GROVER BEACH CITY HALL - COUNCIL CHAMBER
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
MONDAY, MAY 22, 2023, 6:00 PM
Next Resolution No .23-13
Next Ordinance No. 23-02
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805-473-4567) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
CALL TO ORDER
MOMENT OF SILENCE
FLAG SALUTE
ROLL CALL Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright
CLOSED SESSION ANNOUNCEMENTS
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation for Hunger Awareness Day
2. Proclamation for National Public Works Week
PRESENTATIONS
None
Meetings can be viewed on Channel 20 and are live streamed on the City’s website via www.slospan.org. Members of the public who cannot attend the meeting in person may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Council meeting. If submitting written comments in advance of the meeting, please note the agenda item. Written comments will be read out loud during the City Council meeting on the appropriate agenda item subject to the customary 3-minute time limit.
Agenda: Grover Beach City Council Meeting Page 2
Monday, May 22, 2023
PUBLIC COMMUNICATIONS
During this time, the Council will allow up to 15 minutes for Public Communication with additional communication, if necessary, allowed after the Regular Business Items. Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
3. Treasurer’s Report for the Period April 1, through April 30, 2023. (Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
4. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period April 1, through April 30, 2023.
(Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
5. Minutes of the City Council Meeting on Monday, May 8, 2023. (Recommended Action: Approve the minutes as submitted or revised.)
VOICE VOTE
6. Amendments to the Police Officer Trainee Compensation Plan and the Police Officer Hiring Incentive Program – Police Chief Peters and Management Analyst/Human Resources Mattocks
(Recommended Action: Adopt the Resolution Amending the Compensation Plan for the Police Officer Trainee Position and Amending the Police Officer Hiring Program.)
ROLL CALL VOTE
7. Resolution to Approve the Agreement for Contract Administrative Services with the Central Coast Blue Regional Recycled Water Authority – Finance Manager Zarate (Recommended Action: Adopt a Resolution approving the agreement for contract administrative services between the Central Coast Blue Regional Recycled Water Authority and the City of Grover Beach to provide certain accounting, financial and information technology services.)
ROLL CALL VOTE
PUBLIC HEARING
8. Second Reading, and Adoption of an Ordinance Repealing and Replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code – Public Works Director/City Engineer Ray and Senior Engineer MunozMorris (Recommended Action: Conduct a second reading, by title only, conduct a public hearing and adopt an Ordinance repealing and replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code to update the City’s Sewer Ordinance.)
ROLL CALL VOTE
Agenda: Grover Beach City Council Meeting Page 3
Monday, May 22, 2023
9. Development Application 23-14 - Request for a Two-year Time Extension for Development Application 10-03 for the Grover Beach Lodge Project Located at 55 West Grand Avenue - Community Development Director Martin (Recommended Action: Adopt a Resolution to approve Development Application 23-14 granting a two-year time extension for Development Application 10-03 (Grover Beach Lodge project) with a previously adopted Final Environmental Impact Report (SCH# 2010051002).)
ROLL CALL VOTE
REGULAR BUSINESS
10. Award of FY 2023-24 Community Grants – Deputy City Manager Eriksson and City Manager’s Office Intern Jespersen
(Recommended Action: Approve the recommended FY 2023-24 Community Grants to provide $50,000 in American Rescue Plan Act (ARPA) funding to community-based organizations to provide services or programs for Grover Beach residents.)
ROLL CALL VOTE
11. Resolution Authorizing the Display of a Pride Flag at City Hall – Deputy City Manager Eriksson
(Recommended Action: Adopt a Resolution authorizing the display of a commemorative flag to celebrate Pride Month at City Hall during the month of June.)
ROLL CALL VOTE
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Air Pollution Control District (APCD) Karen Bright (Alt: Robert Robert) Central Coast Blue Regional Recycled Water Authority Karen Bright (Alt: Daniel Rushing) (CCBRRWA)
South SLO County Sanitation District (SSLOCSD) Karen Bright (Alt: Clint Weirick) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Daniel Rushing) Five Cities Fire Joint Powers Authority Daniel Rushing (Alt: Clint Weirick) SLO Council of Governments / SLO Regional Transit Authority Daniel Rushing (Alt: Karen Bright) (SLOCOG / SLORTA)
South County Transit Committee Daniel Rushing (Alt: Karen Bright) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright) Homeless Services Oversight Council (HSOC) Clint Weirick (Alt: Zach Zimmerman) SLO County Water Resources Advisory Committee (WRAC) Clint Weirick (Alt: Robert Robert) REACH Zach Zimmerman (Alt: Robert Robert)
South County Chambers of Commerce Zach Zimmerman (Alt: Daniel Rushing) Visit SLO CAL Advisory Committee Zach Zimmerman (Alt: Robert Robert) Agenda: Grover Beach City Council Meeting Page 4
Monday, May 22, 2023
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
None
ADJOURNMENT
* * * * *
Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
* * * * *
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
* * * * *
The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council form prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 Addressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 Addressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
DECLARING JUNE 2, 2023, AS
“HUNGER AWARENESS DAY 2023”
WHEREAS, the SLO Food Bank is the lead hunger relief organization in the County; and WHEREAS, the SLO Food Bank was founded in 1989, and has provided 34 years of hunger relief throughout the community; and
WHEREAS, the SLO Food Bank provides the vital infrastructure for hunger relief and is the primary source of nutritious, free and affordable food for over 80 partner nonprofit agencies that feed the hungry; and
WHEREAS, the SLO Food Bank and its coalition partners deliver nutritious food to over 31,000 County residents every month and in every community, from Nipomo to San Miguel, on the coast from Los Osos to San Simeon, and to points east including Creston, Shandon, and California Valley; and
WHEREAS, the SLO Food Bank provides millions of pounds of only the most wholesome nutrition, which advances and promotes important public health outcomes; and WHEREAS, the SLO Food Bank is coordinating a countywide call to action called “Hunger Awareness Day” on June 2nd this year; and
WHEREAS, the SLO Food Bank believes that the people of our County will again rally in a one-day push to donate much-needed funds to alleviate local hunger and elevate public health for all; and
WHEREAS, people giving donations on June 2, 2023, will raise critical funds needed to help alleviate hunger.
NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does hereby officially proclaim June 2, 2023, as “Hunger Awareness Day” in Grover Beach.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 22nd day of May 2023.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 1
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
DECLARING MAY 21-27, 2023
“NATIONAL PUBLIC WORKS WEEK”
WHEREAS, public works professionals focus on infrastructure, facilities, emergency management, and services that are of vital importance to sustainable and resilient communities and to the public health, high quality of life and well-being of the people of Grover Beach; and WHEREAS, these infrastructure, facilities and services could not be provided without the dedicated efforts of public works professionals, who are engineers, managers and employees at all levels of government and the private sector, who are responsible for rebuilding, improving and protecting our nation’s transportation, water supply, water treatment and solid waste systems, public buildings, and other structures and facilities essential for our citizens; and WHEREAS, it is in the public interest for the citizens, civic leaders and children in the City of Grover Beach to gain knowledge of and to maintain ongoing interest and understanding of the importance of public works first responders and public works programs in their respective communities; and
WHEREAS, in 1962, President John F. Kennedy designated the first National Public Works Week to pay tribute to our public works employees for their substantial contributions to our national health and welfare; and
WHEREAS, the American Public Works Association’s 2023 National Public Works Week theme is “CONNECTING THE WORLD THROUGH PUBLIC WORKS” which celebrates how Public Works connects us all through infrastructure and service, enhancing the quality of life for the communities these professional’s service.
NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does herby proclaim the week of May 21-27, 2023 as, “National Public Works Week” in the City of Grover Beach, and urges all citizens to join in the activities, events, and ceremonies designed to pay tribute to the substantial contributions of our public works professionals, engineers, managers, and employees who work tirelessly to provide, maintain, and improve the infrastructures and to serve and protect our national health, safety, and quality of life.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 22nd day of May 2023.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 2
RESOURCES DESCRIPTION
Balance from March 31, 2023 $ 5,880,848.32
Deposits 1,715,964.50
Check Number Date
Voided Checks 5360776 04/07/23 1,946.51
72888 04/11/23 523.34
From Street Bond Acct 15,905.42
Total Resources $ 7,615,188.09
EXPENSES
DESCRIPTION PERIOD ENDING CK DATE CHECK NUMBER AMOUNT
PR Direct Deposit 04/02/23 04/07/23 5360745 – 5360814 160,777.74 WR 04/06/23 72909-73018 773,834.77
PR Manual Check 04/02/23 04/07/23 536751 1,946.51
WR 04/13/23 73019 - 73061 71,822.75
PR Direct Deposit 04/16/23 04/20/23 5360815 - 5360878 153,179.65 WR 04/20/23 73062 - 73099 174,790.23
WR 04/27/23 73100 - 73172 143,570.47
Electronic Transfers 522,714.77
Returned Checks,Chargebacks 1,946.51
Credit Card Payments Service Charge 3,187.36
Total Expenditures $ 2,007,770.76
Cash Balance as of April 30, 2023 $ 5,607,417.33
Respectfully,
Lorena Zarate
Finance Manager
CITY OF GROVER BEACH
Treasurer's Report for May 22, 2023 City Council Meeting April 1, 2023 to April 30, 2023
Agenda Item No. 3
ACCOUNTS PAYABLE
CHECK DATE 04/06/2023
Check Name Check Amount Check Date Invoice Desc
72909 ABALONE COAST ANALYTICAL INC 2,427.00 04/06/2023 Coliform P/A, Nitrate, ELAP Fee 72910 Anderson, Kayela 83.00 04/06/2023 2816 3/11/23 16th St refund 72911 Anisgard,Lia 1,072.00 04/06/2023 2790 Ramona 4/1/23 security deposit refund Lia Anisgard
ARAMARK UNIFORM SERVICES AUS
72912 WEST LOCKBOX 933.46 04/06/2023 UNIFORM SERVICES 02/06/2023 72913 BAKER TILLY US, LLP 17,600.00 04/06/2023 Baker Tilly Inv BT2248828 GBOrgReview22 11-22-22 72914 Bobrowski, Brandi 108.48 04/06/2023 Refund of Deposit Account Balance - 480 W Grand A 72915 Bonn ie Mello 807.57 04/06/2023 Refund of Deposit Account Balance - 290 N 5th St Boone Graphics_lnv 89734_BusinessCards-KBright-AMi ller _1-24- 72916 Boone Printing & Graphics 386.81 04/06/2023 23
72917 BRIAN JAMES 107.90 04/06/2023 Refund of Deposit Account Balance - 192 & 192 1/2 N 7th St 72918 Bronson,Matthew 146.00 04/06/2023 Matt Bronson CityofGB-PerDiem_SanDiego_2-7-2023 72919 Burdine Printing 244.88 04/06/2023 2 Water System Books 72920 Cal Coast Construction 551.20 04/06/2023 Refund of Deposit Account Balance - 736 S 13th St
CALIFORNIA BUILDING STANDARDS
72921 COMMISSION 297.90 04/06/2023 lstQtr23 GrnBldgFees 72922' California Fine Wire 149.52 04/06/2023 Refund of Deposit Account Balance - 338 S 4th 72923 Cannaco California LLC 3,384.10 04/06/ 2023 Refund of Deposit Account Balance - 750 Farroll Unit D & E Refund of Deposit Account Balance - 383 S 13th St and 1355 72924 Casa Solana 770.32 04/06/2023 Baden
Central Coast Blue Regional Recycled 36% Cost Share for Central Coast Blue - Initial Interim Budget FY 72925 Water Auth 28,288.80 04/06/2023 22-23
72926 CHARTER COMMUNICATIONS 746.93 04/06/2023 City Faci lities Internet Charges 3/11/23-4/10/23 72927 CITY OF PISMO BEACH 49,000.00 04/06/2023 Dispatch Services for Apri l, 2023 72928 COASTLAND INC 5,900.00 04/06/2023 April Grounds Maintenance - #1321 Costa Bel la Loc#ll3 72929 COLD CANYON LANDFILL INC. 1,381.50 04/06/2023 Waste Disposal - ECR & 4th St 72930 Compton, Michael 211.55 04/06/2023 Refund of Deposit Account - 593 Brighton Ave.
COUNTY OF SAN LUIS OBISPO SART
72931 PROGRAM 2,681.00 04/06/2023 SART Cases 23-0347 and 23-0358 72932 CP Parker Construction 155.23 04/06/2023 Refund of Deposit Account Balance - 338 N 8th Street 72933 Crosby, Theresa 12.97 04/06/2023 Refund of Deposit Account - 1775 Saratoga Ave. 72934 Danielle Martinez 245.07 04/06/2023 Refund of Deposit Account Balance - 710 S 10th St 72935 DATAPROSE LLC 2,787.44 04/06/2023 Utility Billing - March 2023 72936 Definitiv, Inc 1,296.21 04/06/2023 Refund of Deposit Account Balance - 650 Farroll #E-H 72937 DL Carton Construction Co, 412.91 04/06/2023 Refund of Deposit Account Balance - 464 Ocean View 72938 Donald & Barbara Kidd 782.91 04/06/2023 Refund of Deposit Account Balance - 636 Park View 72939 DOOLEY ENTERPRISES INC. 499.63 04/06/2023 223 SSgr Full Metal Jackets for PD 72940 El Dorado Brands LLC 4,000.00 04/06/2023 Rent at 921 Huston - Apri l 2023 Rent 72941 Emmons Recon Constr & Dev 87.23 04/06/2023 Refund of Deposit Account Balance - 122 Newport Ave Kristin Eriksson_CityofGB-TravelPerDiem_LCWConference_3-17- 72942 ERIKSSON, KRISTIN 111.00 04/06/2023 23
72943 FIVE CITIES FIRE AUTHORITY 503,778.75 04/06/2023 Cit y's share of FCFA costs per agreement 4/1/23-6/30-23 72944 FRANCHISE TAX BOARD 75.00 04/06/ 2023 Franchise Tax Board Garnishment for Employee Repair Deadbolt@ Women's Restroom Door Mentone Park
72945 FRANK'S LOCK & KEY 533.21 04/06/2023 Loc#l12
72946 GB Dunes LLC 1,601.07 04/06/2023 Refund of Deposit Account Balance - 1207 S 13th St 72947 Gossage Group Inc 964.61 04/06/2023 Refund of Deposit Account Balance - 854 N 1st St 72948 Green, Timothy & Heidi 622.94 04/06/2023 Refund of Deposit Account - 628 N 3rd St 72949 GROSSI NI'S AUTO BODY 2,538.21 04/06/2023 Repairs to PD Unit 6 GROVER BEACH POLICE OFFICERS Grover Beach Police Officers Association Dues for paycheck date 4- 72950 ASSOC. 1,045.00 04/06/2023 7-23
72951 Hacienda Gardening 675.00 04/06/2023 Gopher Treatment: Loc#lll, Loc#l12, Loc#109 & Loc#114 Check Name Check Amount Check Date Invoice Desc
72952 Hiru Tejwani, Freddie 1,399.30 04/06/2023 Refund of Deposit Account Balance - 152 N 11th 72953 Hutchison 642 .76 04/06/2023 Refund of Deposit Account - 143 Atlantic City Ave.
Check Name Check Amount Check Date Invoice Desc
Interstate Mortgage Alliance Corp.
72954 Attn : Joan Ruch 364.02 04/06/2023 Refund of Deposit Account Balance - 379 N 8th St 72955 J.B. DEWAR INC. 5,409.29 04/06/2023 Police Department Gas Statement - 3/15/23 through 3/31/23 72956 JAY SWIFT 500.00 04/06/2023 Medical reimbursement per retiree contract - April 2023 72957 Jimmy Coll ins 785.18 04/06/2023 Refund of Deposit Account Balance - 648 N 5th St 72958 John Koepf 20.13 04/06/2023 Refund of Deposit Account Balance - 228-260 W Grand 72959 John Still 379.85 04/06/2023 Refund of Deposit Account Balance - 360 Park View 72960 Jon Peterson 1,713.91 04/06/2023 Refund of Deposit Account Balance - 774 Atlantic City 72961 Joseph Kasper 245.11 04/06/2023 Refund of Deposit Account Balance - 459-461 S 13th St 72962 KIMBALL MIDWEST 254.15 04/06/2023 Detai l Supplies for Truck #409 72963 Klassen, Kenneth 506.11 04/06/2023 Refund of Deposit Account - 465 Newport Ave. 72964 Kurdi, Susan 306.93 04/06/2023 Refund of Deposit Account Balance - 1523 W Grand 72965 Laputz, Steven 15.94 04/06/2023 Refund of Deposit Account - 334 N 14th St 72966 Larson, Evan 577.55 04/06/2023 Refund of Deposit Account - 825 N 2nd St 72967 LEE WILSON ELECTRIC CO. INC 2,026.61 04/06/2023 Traffic Signal Maintenance February 2023 72968 Leitzell, Desiree 0.83 04/06/2023 Refund of Deposit Account - 191 Saratoga Ave. 72969 Leonard, James & Jacqueline 79.96 04/06/2023 Refund of Deposit Account - 114 Ocean View Ave. 72970 Manuele, Damien 183.19 04/06/2023 Refund of Deposit Account - 507 N 6th St. 72971 Mark T Nelson Construction 7.71 04/06/2023 Refund of Deposit Account - 1005 Trouville Ave 72972 Mason Family Properties 636.66 04/06/2023 Refund of Deposit Account Balance - 821 S 4th St 72973 Mcneer, Teresa 724.15 04/06/2023 Refund of Deposit Account - 448 Saratoga Ave. 72974 Mcneill, Kathryn 2,281.94 04/06/2023 Refund of Deposit Account - 258 Ramona Ave. 72975 Medina's Tire 788.77 04/06/ 2023 Refund of Deposit Account Balance - 792 W Grand 72976 Michael Lorenzo 554.54 04/06/2023 Refund of Deposit Account Balance - 1545 Ramona 72977 Mike Putich 122.23 04/06/2023 Refund of Deposit Account Balance - 257 Saratoga 72978 Mina, Cristina 1,672.36 04/06/2023 Refund of Deposit Account - 724 Charles St 72979 MINERS HARDWARE 1,114.71 04/06/2023 Sample Station supplies 72980 Miranda Construction 666.42 04/06/2023 Refund of Deposit Account Balance - 366 N 11th St 72981 MISSION LINEN SUPPLY SAP #110035 219.17 04/06/2023 Mop and mat service GBCC 3/16/23 Per Diem and Mileage while attending Executive Development 72982 MUNRO, JIM 706.88 04/06/2023 Course - Session Two - in San Diego, CA 4-10-23 72983 New Times 424.00 04/06/2023 New Times Inv 352009 NewspaperAd 3-16-2023 72984 Newton, Robert 281.13 04/06/ 2023 Refund of Deposit Account - 561 S 14th St 72985 Nick's Telecom 140.00 04/06/2023 Installed correct speaker in the new Ford Ranger for CST 72986 Norholm Builders 348.65 04/06/2023 Refund of Deposit Account Ba lance - 1237 Trouville 72987 Nystrom, Nicholas 439.32 04/06/2023 Refund of Deposit Account Balance - 663 S 10th 72988 O'REILLY'S AUTOMOTIVE INC 350.34 04/06/2023 Detail suppl ies for Truck# 300 loc#216 72989 Oak Pa rk Christian Church 689.73 04/06/2023 Refund of Deposit Account - 386 N Oak Park Blvd 72990 Paradise Tree Service 208.84 04/06/2023 Refund of Deposit Account Balance - 1822 Alma Ct 72991 Parker, Melissa Ann 1,855.76 04/06/2023 Refund of Deposit Account - 661 Park View 72992 Peak WiFi.com 2,840.00 04/06/2023 Network Services - Cannibas Video Wall
PHOENIX GROUP INFORMATION
72993 SYSTEMS 2,037.84 04/06/2023 Bil ling for February 2023 72994 Polaske, Neil 308.19 04/06/2023 Refund of Deposit Account - 622 Ocean View 72995 PORTABLE JOHNS INC. 108.12 04/06/2023 Single Unit Rental Feb 12, 2023- Corp Yard loc#107 72996 ProBilt 65 .66 04/06/2023 Refund of Deposit Account Balance - 357 N 2nd 72997 PROCARE JANITORIAL SU PPL Y 723.79 04/06/2023 Toi let Tissue - Hero Park loc#ll0 72998 Ryn, Irene 68.69 04/06/2023 Refund of Deposit Account - 1436 Del Mar 72999 Sabatino, Michael & Crysta l 698.27 04/06/2023 Refund of Deposit Account - 247 Newport 73000 SM TIRE INC. 786.48 04/06/2023 Tires for Ditch Witch 73001 Solarponics 93.75 04/06/2023 Refund of Deposit Account Balance - 1284 W Grand 73002 South County Youth Coalition 127.50 04/06/2023 2830 Ramona Security deposit refund 3/30/23 SOUTH SAN LUIS OBISPO CO.
73003 SANITATION DISTRICT 54,449.00 04/06/2023 lstQtr2023FacFeeSanD Check Name Check Amount Check Date Invoice Desc
73004 SpeakWrite Billing Department 436.81 04/06/2023 Statement for March 2023 7300S SPROUSE COMMUNICATIONS 155.22 04/06/2023 Refund of Deposit Account Balance - 861 Front 73006 STATE DISBURSEMENT UN IT 250.00 04/06/2023 Child Support Garnishment for employee 73007 STATE DISBURSEMENT UN IT 154.50 04/06/2023 Child Support Garnishment for employee
STATE OF CALIFORNIA DEPT OF
73008 CONSERVATION 1,912.31 04/06/2023 lstQtr2023 SMIP Fees 73009 Steven & Elizabeth Spear 625.45 04/06/2023 Refund of Deposit Account Balance - 647 Atlantic City 73010 Swift, Ann Marie 73.44 04/06/2023 Refund of Deposit Account - 1100 Atlantic City 73011 TCA Tools Inc 271.82 04/06/2023 Flash light for Truck#502 73012 Todd & Megan McKinley 244.45 04/06/2023 Refund of Deposit Account Balance - 129 Sand Castle 73013 Tripepi, Smith & Associates, Inc. 7,652.00 04/06/2023 Tripepi Smit h Inv 9718 Retainer 3-15-2023 73014 Tuckfield & Associates 437.50 04/06/2023 Consulting-Water and Wastewater Rate Study
US BANK CORPORATE PAYMENT
73015 SYSTEMS 23,731.93 04/06/2023 City employee credit card charges 73016 VERIZON WIRELESS 1,472.85 04/06/2023 Police Department Cell Phone Statement 2/27 /23 - 3/26/23 73017 Verizon Wireless 239.51 04/06/2023 Refund of Deposit Account - 201 S 3rd St Project 0636-0024-00 City of GB Sewer Video Inspection North Half CM. Professional services rendered through February 28, 73018 WALLACE GROUP 4,721.25 04/06/2023 2023
TOTAL $ 773,834.77
ACCOUNTS PAYABLE
CHECK DATE 04/13/2023
Check Name Check Amount Check Date Invoice Desc
73019 AGP Video 1,945.00 04/13/2023 AGP _Inv 9077 _CCMtgs_3/7,3/13,3/27 _ 4-11-2023 73020 AIRGAS USA LLC 156.12 04/13/2023 Large Acetylene, Large Argon, Large Oxygen 73021 Alexander's Contract Services 2,910.98 04/13/2023 North Side Meter Reads - 2059 meters Decor for Mother Son 5/12/23 - table clothes, lei's, shark 73022 AMAZON CAPITAL SERVICES 290.21 04/13/2023 neckless, paper goods 73023 ARROYO GRANDE CHEVROLET 68.44 04/13/2023 Two links for Unit 203 73024 B & B OVERHEAD DOOR CO . INC. 1,800.00 04/13/2023 701 Rockaway 73025 Bryce Engstrom Architect 100.64 04/13/2023 Refund of Deposit Account Balance - 1125 Ritchie 73026 Burdine Printing 20.88 04/13/2023 Burdine_lnv 47605_NameTag-Plate_MPTRobert_3-28-23 73027 CALPORTLAND COMPANY 1,484.99 04/13/2023 Cold M ix/Truck Rental Delivery Emergency Call El Camino & 4th Street clean up and Grover 73028 COBB TREE'S INC. 17,550.00 04/13/2023 Heights trim repair. Storm 2023 73029 CultureStoke, LLC 2,250.00 04/13/2023 CultureStoke_lnv 1676_ExecTeamRetreat_ 4-6-2023 73030 DAVID CASTILLEJA 83.00 04/13/2023 2813 4/2/23 16th St Castilleja security deposit refund Contract 500-50136288 for lease of Sharp/MX-C304W for the 73031 DE LAGE LANDEN 67.43 04/13/2023 period of 4/1/23 thru 4/30/23 Contract 500-50083574 for lease of Sharp/MX-5071 for the 73032 DE LAGE LANDEN 312.12 04/13/2023 period of 4/1/23 thru 4/30/23 DIVISION OF THE STATE ARCHITECT Disabi lity Access and Education Fee Quarter Ending March 31, 73033 ATTN: SB 1186 216.00 04/13/2023 2023
73034 DJ'S PLUMBING INC 165.00 04/13/2023 Cleared stoppage @ women's toilet - Hero Park loc#ll0 Grover Beach Community
73035 Foundation 5,000.00 04/13/2023 GBCF _Inv 0135_Sponsor_StrawberriesThroughGB_ 4-6-2023 73036 Hansen, Alice 83.00 04/13/2023 2713 11/12/22 security deposit refund Hansen 73037 Infinity Energy Inc 175.00 04/13/ 2023 Refund of inspection fee for BP-23-00108 Reimbursement for gasoline whi le attending CAPE training in 73038 Leveque, Tracy 54.75 04/13/2023 Camarillo, CA 4-4-23 LexisNexis Risk Data Management,
73039 Inc. 848.93 04/13/2023 AVCC Annual Subscription, 2023/03/02-2023/03/31 73040 Mattocks, Karla 523.34 04/13/2023 Per Diem & Mileage for Law Conference 3/15/23-3/17 /23 73041 Med-Stops Medical Clinic, Inc 360.00 04/13/2023 MedStop_lnv 23855_PoliceDeptHearing-LeadTests_3-29-2023 73042 Mendez, Alfredo 83.00 04/13/2023 277116th Street 4/9/23 Mendez, A refund Michael K. Nunley & Associates, Sewer System Upgrades PM & Meetings. Billing through Mar 73043 Inc. 6,671.66 04/13/2023 31,2023
73044 Ramsey, Meagan 83.00 04/13/2023 2794 Grover Heights Upper security deposit refund 3/18/23 73045 Ready Refresh by Nestle 318.74 04/13/2023 Bottled Water 73046 SALTO,CLAUDIA 83.00 04/13/2023 2809 3/25/23 Grover Heights Up/Low security deposit refund Check Name Check Amount Check Date Invoice Desc
73047 SANDY MERSHON 65.41 04/13/2023 Reimburse Sandy for Tiny Tots supplies 4.12.23
SENTINEL SECURITY SOLUTIONS,
73048 Inc 2,612.48 04/13/2023 Balance at Install Complete: Install Complete 50% 73049 Service 1st 50.00 04/13/2023 Annual Compliance Fee 73050 Shade Structures, Inc 6,750.00 04/13/2023 Project: GB PD 73051 SM TIRE INC. 3,157.96 04/13/2023 Tires & Labor on sight for backhoe #410 South County Chambers of
73052 Commerce 5,833.00 04/13/2023 SCCC_lnv 14819_GBEcoDevMarch2023_ 4-10-2023 73053 TERMINIX PROCESSING CENTER 176.00 04/13/2023 Pest Control - Ramona Park Loc#105 73054 Terrones, Corrin 35.00 04/13/2023 Charged incorrectly for Dune Run 9/2023 73055 Tripepi, Smith & Associates, Inc. 709.20 04/13/2023 Tripepei Smith_lnv 9817 _ GraphicArt_3-21-2023 73056 Tyler Technologies, Inc 290.00 04/13/2023 Scope Al ignment Meeting-ERP Pro Financial Management
UNITED RENTALS (NORTH
73057 AMERICA) INC 304.50 04/13/2023 Sling/Chain - Streets & Water 73058 UNIVAR USA INC 1,795.03 04/13/2023 Liquichlor
73059 Venco Power Sweeping, Inc. 6,152 .72 04/13/2023 March 2023 Street Sweeping Service 73060 VERIZON WIRELESS 103.22 04/13/2023 Monthly charges-CommDev & Parks (2/27 /23-3/26/23) 73061 WALTERS, JOHN 83.00 04/13/2023 2804 16th St 3/19/23 Walters security deposit refund TOTAL $ 71,822.75
ACCOUNTS PAYABLE
CHECK DATE 04/20/2023
Check Name Check Amount Check Date Invoice Desc
73062 AMAZON CAPITAL SERVICES 28.80 04/20/2023 Mother Son Event 2023 shark neckless 73063 AQUA-METRIC SALES CO. 4,825 .14 04/20/2023 20 - 1" water meters 73064 ARROYO GRANDE CHEVROLET 194.93 04/20/2023 Pipe for Unit 202 73065 AT&T 125.72 04/20/2023 Monthly Water Alarm Circuits 4/7 /23-5/6/23 73066 AUTO ZONE INC 85.26 04/20/2023 Oil and Oil Filter for PW Pool Vehicle #600 Central Coast Fence Inc DBA Backyard
73067 Imp Ctr 185.46 04/ 20/2023 Fence Repairs@ Ramona Park - Loc#l14 73068 BAKER TILLY US, LLP 13,450.00 04/20/2023 Bakertilly INV BT2371918 FiveCitiesFireDeopt 4-10-23 73069 Berquist Recovery Consulting, LLC 5,925.00 04/20/2023 FEMA Consulting Services Project C20210731-10 W Grand Ave Streescape, 4th & 8th. 73070 BKF ENGINEERS-ACCOUNTING DEPT 41,555.50 04/20/2023 Services from January 30, 2023 to February 26, 2023 73071 Burdine Printing 2,665.62 04/20/2023 Spring Flyer cost and postage 73072 CARR'S BOOT & WESTERN WEAR 244.68 04/20/2023 Safety Boots for Raymond Hernandez 73073 Clint Steele Weirick 92.43 04/20/2023 Clint Weirick CM LCC Summit FUEL 4-14-2023
CONFLUENCE ENGINEERING SOLUTIONS,
73074 INC 7,742.50 04/20/2023 Sanitary Sewer EOP/SOP's Invoice Period 1/123-3/31/23
DEPT OF JUSTICE ACCOUNTING
73075 OFFICE/CASHIERING UNIT 616.00 04/ 20/2023 LiveScan statement for March 2023 73076 Fastenal Company 160.44 04/20/2023 Orbit Sander for the Shop 73077 FRANCHISE TAX BOARD 100.00 04/20/2023 Franchise Tax Board Garnishment for Employee 73078 FRANCHISE TAX BOARD 75.00 04/20/2023 Franchise Tax Board Garnishment for Employee 73079 G.T. COX ELECTRIC 285.50 04/ 20/2023 Service Cal l @ Highway 1 & Grand Bridge 73080 Golden State Seal and Stripe 24,004.00 04/ 20/2023 Contract#5262- GB PD Grover Beach Police Officers Association Union Dues for check 73081 GROVER BEACH POLICE OFFICERS ASSOC. 1,045.00 04/20/2023 date 4-21-23 Rental for Carpet Fan/Dryer for City Hall Breakroom Leak. Loe 73082 GROVER TOOL RENTAL 168.00 04/ 20/2023 #100
Ha le, David P - Law Offices of David P.
73083 Hale 15,504.50 04/20/2023 March 2023 Attorney Fees 73084 J.B. DEWAR INC. 4,363.28 04/20/2023 Gasoline charges for PW vehicles 73085 KIMBALL MIDWEST 668.72 04/20/2023 Hardware for fixes and signs 73086 MARK JONES Dba JONES PAINTING 1,750.00 04/20/2023 177 S 8th - Paint 73087 Mestman, Ian 2,541.71 04/ 20/2023 Refund of Deposit Account - 1091 Highland Ave 73088 Molly E Thurmond 440.00 04/20/2023 March 2023 Attorney Services - General Installed roof mount antenna of new Ford Ranger, parts and 73089 Nick's Telecom 258.74 04/20/2023 labor
73090 Office Depot 1,174.49 04/ 20/2023 Office Supplies 73091 PACIFIC GAS AND ELECTRIC 95.86 04/ 20/2023 Public Works Electric Charges 3/ 7 / 23-4/6/23 Pro Dev Academy_lnv 116127 _ICMA Leadership Tuition_ 4-14- 73092 Professional Development Academy, LLC 1,995.00 04/20/2023 23 Run new electrical from panel to tub plumbing material, 73093 RLH Construction 16,662.00 04/20/2023 drywall and finish carpentry. 73094 STATE DISBURSEMENT UNIT 250.00 04/ 20/2023 Child Su pport Garnishment for employee 73095 STATE DISBURSEMENT UNIT 154.50 04/20/2023 Child Support Garnishment for employee 73096 TERMINIX PROCESSING CENTER 168.00 04/20/2023 4/ 7 /23 GBCC exterior pest control 73097 Tripepi, Smith & Associates, Inc. 7,652.00 04/20/2023 Retainer for Communications support 73098 Vital Records Holdings, LLC 149.95 04/20/2023 Document storage-March 2023 Project 0636-0025-00 City of GB Ramona Garden Park Design. 73099 WALLACE GROUP 17,386.50 04/20/2023 Professiona l services through February 28, 2023 TOTAL $ 174,790.23
ACCOUNTS PAYABLE
CHECK DATE 04/27/2023
Check Name Check Amount Check Date Invoice Desc
73100 3rd Gen Pump & Well 900.00 04/27/2023 Service done on Well #4 73101 AFLAC 655.74 04/27/2023 April 2023 AFLAC Premiums 73102 ALYSON THOMPSON-KNOX 54.45 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 21508 73103 AMAZON CAPITAL SERVICES 1,320.69 04/27/2023 BenQ Computer Monitor 27 inch 73104 Anna Lanier 1,816.50 04/27/2023 CFS Tiny Tots two classes 3 day and 4 day April 2023 Project C20210731-10 West Grand Ave Streetscape, 4th & 8th . 73105 BKF ENGINEERS-ACCOUNTING DEPT 27,615.25 04/27/2023 Professional services from February 27, 2023 to March 31, 2023
BLUE SH IELD OF CA LIFE & HEALTH
73106 MEDICAL EYE SERVIC 776.00 04/27/ 2023 Employee insurance premiums - May 2023 73107 Boone Printing & Graphics 230.12 04/27/ 2023 BooneGraphics Inv 91456 BusinessCards Martin-Solis 4-25-23 73108 BRENNTAG PACIFIC INC. 5,670.07 04/27/ 2023 Aqua pure 73109 BRUCE HANNA 142.03 04/27/ 2023 Refund Due to an Ovrpmt on a Closing Acct# 21491 Per Diem while attending Advanced Instructor Development - Phase 73110 Bryan M illard 155.00 04/27/2023 II training in Santa Ana on 5-10-23 73111 CALIFORNIA PROPERTY SERVICES 10.00 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 20243
CENTRAL CST FENCE INC DBA
73112 BACKYARD IMP CTR 4.09 04/27/2023 Supplies for Ramona Park Loc#114 73113 Charlotte L Ritter 133.00 04/27/2023 CFS for Charlotte's 3 classes April 2023 and partial March 2023 Blue Team and IAPRO annual maintenance agreement for the period 73114 Cl Technologies, Inc. 2,080.00 04/27/2023 of May 2024 through April 2024
CITY OF GROVER BEACH WATER
73115 DEPT. 865.44 04/27/ 2023 City Water Accounts 2/1/23-4/1/23 73116 COBB TREE'S INC. 600.00 04/27/2023 Pike Basin - Cypress Tree Branches removed
CONFLUENCE ENGINEERING
73117 SOLUTIONS, INC 8,441.25 04/27/2023 DDW Compliance Support for Invoice Period 1/1/23-1/31/23 73118 CSG Consultants, Inc 3,013.48 04/27/2023 March2023 CSG Plan Checks 73119 DE LAGE LANDEN 238.66 04/27/ 2023 Lease payment for Sharp/MX-5071 Copier - April 2023 73120 DJ'S PLUMBING INC 734.50 04/27/2023 Ramona Park - Stoppage at women's toilet. Loe #114 73121 DONALD LAGER 200.00 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 21282 73122 Doomsday Skate, LLC 840.00 04/27/ 2023 CFS Doomsday Skate School April 2023 Adult & Youth classes 73123 EXECUTIVE JAN ITORIAL INC. 5,610.00 04/27/ 2023 Apri l 2023 Monthly Service - City Ha ll and Police Station 73124 FAMCON Pipe & Supply, Inc. 4,308.68 04/27/ 2023 Water Supplies 73125 GARING TAYLOR & ASSOCIATES INC. 270.00 04/27/2023 Coord on Gentlemen's Agreement. 73126 Gelobter, Aaron 167.00 04/27/2023 Cash for Grass Rebate 167 sq ft 610 Coronado Ct Rebate for Water Efficient Washing Machine@ 1460 A Newport Ave • 73127 Hackman, Christine 150.00 04/27/2023 Tier 3
73128 Heidy Mangiardi 491.40 04/27/2023 CFS Zumba for March and April 2023 73129 JAMES LEUTHOLD 38.89 04/27/2023 UB Refund Due to Ovrpmt on Closing Acct# 20547 73130 JAS PACIFIC 230.00 04/27/2023 JAS Dev Review for 550 Farrall 73131 Jennifer Ann Anderson 123.90 04/27/2023 CFS April 2023 and one late for March 2023 73132 JIM REYNOLDS 10.00 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 1897 73133 JOE BRANCO 131.03 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 2703 73134 Kathy Bond 35.00 04/27/2023 CFS Cal ligraphy for April 2023 Keylock Security Specialists_km_lnv 98842_Ramona Center Keys_ 4- 73135 KEYLOCK SECURITY SPECIALISTS 16.31 04/27/ 2023 12-23 73136 KIMBALL MIDWEST 240.40 04/27/2023 Tool for fixes at various locations - Shop 73137 Kimberly Romine 2.87 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 19993 CFS Paint session 3/1/23 - 6/2/23 payment 2. Extra for late 73138 Kristopher Doe 565.82 04/27/2023 payments for current session . 73139 Lauren Eberle 136.16 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 19963 73140 LEELA J SHERBON 159.82 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 17305 73141 LIEBERT CASSIDY WHITMORE 806.55 04/27/2023 Termination Appeal 73142 LT Roofing 845.00 04/27/2023 Roof Leak Repairs @ City Hall Loc#lO0 73143 MARQUIS ROBERTS 118.21 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 20552 73144 Meagher 750.00 04/27/ 2023 Cash for Grass Rebate@ 1179 Marsei lle Ct - 750 Sq Ft 73145 Med-Stops Medical Clinic, Inc 983.00 04/27/2023 MedStop km Inv 23900 MPadilla-CBenson 4-7-2023 73146 MICHAEL YORKY 157.52 04/27/ 2023 Refund Due to Ovrpmt on a Closing Acct# 21098 Check Name Check Amount Check Date Invoice Desc
73147 Morrocco 2,421.31 04/27/2023 Refund of Deposit Account - 800 Farroll 73148 Mullahey Ford 933.83 04/27/2023 Lamp Assembly for 2022 Ranger - Truck #208 73149 New Times 157.00 04/27/2023 New Times Inv 353347 NewspaperAd 4-0-2023 73150 NICOLE CROFT 137.05 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 21040
PHOENIX GROUP INFORMATION
73151 SYSTEMS 1,465.93 04/27/2023 Billing for March 2023 73152 PORTABLE JOHNS INC. 108.12 04/27/2023 Single Unit Rental 3/12/23-4/8/23 March 24 & March 27, 2023 GB 9t h Street Parking Lot - Repair 73153 R. BAKER INC. 18,359.80 04/27/2023 Broken Sewer Lateral Project#23-14204 DD Central Coast Blue Project . Invoice period to 73154 Rincon Consultants, Inc 5,555.40 04/27/2023 4/12/2023 73155 RLH Construction 900.00 04/27/2023 Install Electrical EMT Hard Pipe W 3 Outlet Receptacles 73156 Rosemary Ann Sanchez 161.64 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 20455 73157 RUBY W CHAVEZ 271.69 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 16804 73158 SAFETY-KLEEN SYSTEMS INC. 199.45 04/27/2023 Oil Service - Shop 73159 SAM HERNANDEZ 62.44 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 21169 73160 SANDY MERSHON 2,966.60 04/27/2023 CFS Sandy Tiny Tots 3 classes April 2023 73161 SENTINEL SECURITY SOLUTIONS, Inc 478.10 04/27/2023 City of GB Ramona Garden Pa rks - Install complete 50% 73162 Siteone Landscape Supply, LLC 238.26 04/27/2023 Hunter Node Irrigation - 13th & Longbranch 73163 South County Chambers of Commerce 14,158.00 04/27/2023 SCCC Inv 14684 GBEcoDev-February 3-10-2023 73164 SOUTHERN CALIF GAS CO 1,099.13 04/27/2023 Gas Charges for City Facilities - 3/9/23-4/13/23
THE LINCOLN NATIONAL LIFE
73165 INSURANCE CO 5,540.74 04/27/2023 Employee Life Insurance Premiums - April 2023 73166 Traffic Management, Inc. 753.18 04/27/2023 2 Measuring Wheels - PW 73167 ULTREX 246.32 04/27/2023 Sharp/MX-5071 Lease 3/13/23-4/12/23 73168 WALLACE GROUP 746.14 04/27/2023 REGULATORY COMPLIANCE ASSISTANCE FY 2022-23 FEB 2023 73169 Water Systems Consulting Inc. 4,915.73 04/27/2023 NCMA STAFF EXTENSION SERVICES FY22-23 03/01/2023-03/31/2023 Development Impact Fee Study for the City of GB. Professional 73170 Willdan Financial Services 8,430.00 04/27/2023 services through December 31,2022 73171 WILLIAM R HUTTON 123.35 04/27/2023 Refund Due to Ovrpmt on a Closing Acct# 19328 73172 William Starr 297.43 04/27/2023 Refund Due to Ovrpmt on a Closing TOTAL $143,570.47
DESCRIPTION OF RESOURCES AMOUNT
Balance from March 31, 2023 $ 5,181,065.95
Deposit from Private Improvements: 27,600.00
Deposit from Interest 4/30/2023 13,924.53
Total Resources $ 5,222,590.48
DESCRIPTION OF EXPENDITURES AMOUNT
Transfers for Staff Time:
Payroll Expenses $ 14,967.01
Total Expenditures $ 14,967.01
Cash Balance as of April 30, 2023 $ 5,207,623.47
Respectfully,
Lorena Zarate
Finance Manager
CITY OF GROVER BEACH
2022 STREETS BOND ACCOUNT ($10,000,000)
Treasurer's Report for May 22, 2023 City Council Meeting April 1, 2023 to April 30, 2023
Agenda Item No. 4
MINUTES
CITY COUNCIL MEETING
MONDAY, MAY 8, 2023
CALL TO ORDER Mayor Bright called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
MOMENT OF SILENCE
FLAG SALUTE The flag salute was led by Tessa Morales, 11 years old and a 5th grade student at Grover Heights Elementary School.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright were present.
City Staff: City Manager Matthew Bronson, City Attorney David Hale, City Clerk Wendi Sims, Police Chief John Peters, Administrative Services Director Deanne Purcell, Public Works Director/City Engineer Greg Ray, Community Development Director Megan Martin, Parks and Recreation Director Kathy Petker, Five Cities Fire Chief Steve Lieberman and Associate Planner Janet Reese were also present.
CLOSED SESSION ANNOUNCEMENTS:
None.
AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as submitted.
CEREMONIAL CALENDAR
1. Proclamation to Ron Rodman for his service on the Planning Commission was read by Mayor Pro Tem Robert and accepted by Ron Rodman.
2. Proclamation for National Foster Care Month was read by Council Member Rushing and accepted by _Felipe Gonzales.
3. Proclamation for National Police Week was read by Council Member Weirick and accepted by Police Chief Peters and Commander Munro.
PRESENTATIONS
4. Grover Beach Police Department 2022 Annual Report - Presented by Police Chief Peters.
Agenda Item No. 5
Minutes: City Council Meeting Page 2
Monday, May 8, 2023
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Krista Jeffries
• Rowena Bennie
• Lynn Austin
• Jeff Lee
No further comments were received and the Mayor closed the Public Communications segment for this portion of the meeting.
CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Bright invited public comment on the items under the Consent Agenda. At this time Mayor Bright asked if there was anyone who would like to make any public comments. No comments were received and the Mayor closed public comment.
It was motioned by Mayor Pro Tem Robert and seconded by Council Member Rushing to approve Consent Agenda Item Nos 5, 6 and 7 as recommended. The motion carried on the following voice vote:
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
5. Minutes of the City Council Meeting on Monday, April 24 2023.
Action: Approved the minutes as submitted.
6. Adoption of the 2023 Updates to the City’s Sewer System Management Plan Action: Adopted the 2023 updates to the City’s Sewer System Management Plan.
7. Introduction and First Reading of an Ordinance Replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code Action: Introduced and conducted the first reading, by title only, of an Ordinance replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code to update the City’s Sewer Ordinance and schedule the second reading and public hearing for the next regularly scheduled meeting.
Minutes: City Council Meeting Page 3
Monday, May 8, 2023
PUBLIC HEARING
8. Public Hearing and Resolution Regarding the Closeout of State Community Development Block Grant (CDBG) Contracts
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Community Development Director Martin and Associate Planner Reese gave a PowerPoint presentation reviewing the CDBG contracts.
Mayor Bright declared the public hearing open and invited public comment on this matter. • Devon McQuade – 5 City Homeless Coalition (5CHC)
No additional public comments were received at this time and the Mayor closed public hearing.
Action: It was motioned by Council Member Rushing and seconded by Council Member Weirick to receive the report summarizing the accomplishments performed under State CDBG Agreements 17-CDBG-12027, 20-CDBG-12061, 20-CDBG-CV1-00020, 20- CDBG-CV1-00022; conducted a public hearing to solicit citizen input regarding expenditures and accomplishments of the funding received under these contracts; adopted Resolution No. 23-11 to formally accept the Senior Center Feasibility Study; and direct staff to proceed with submitting required documents for closeout to the State.
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
Resolution No. 23-11: A Resolution of the City Council of the City of Grover Beach, California, to Accept the Senior Center Feasibility Study and Acknowledge Accomplishments of the Community Development Block Grant Program
REGULAR BUSINESS
9. FY 2023-25 Budget Update and Major City Goals Work Programs Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Administrative Services Director Purcell and City Manager Bronson gave an PowerPoint presentation overview of the FY 2023-25 Budget update and Major City Goals work programs.
Minutes: City Council Meeting Page 4
Monday, May 8, 2023
Mayor Bright invited public comment on this matter.
• David Swift
No additional public comments were received at this time and the Mayor closed public comments.
Action: The City Council received the report on the FY 2023-25 budget development process and draft work programs for Major City Goals and provided input and direction to staff.
10. City Flag Policy
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson gave a PowerPoint presentation on the City Flag policy.
Mayor Bright invited public comment on this matter. No public comments were received at this time and the Mayor closed public
Action: It was motioned by Council Member Rushing and seconded by Council Member Zimmerman to adopt Resolution No. 23-12 to establish a City Flag Policy. The motion was carried on the following roll call vote:
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
Resolution No. 23-12: A Resolution of the City Council of the City of Grover Beach, California, Establishing a City Flag Policy.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda. No comments were received and the Mayor closed public comment.
Minutes: City Council Meeting Page 5
Monday, May 8, 2023
COUNCIL COMMITTEE REPORTS
Council Member Rushing reported on the SLO Council of Governments/SLO Regional Transit Authority (SLOCOG/SLORTA) meeting.
Council Member Zimmerman discussed his attendance at the South County Chamber of Commerce (SCCC) meeting.
Mayor Bright discussed the South SLO County Sanitation District (SSLOCSD) meeting.
Council Member Weirick discussed the SLO County Water Resources Advisory Committee (WRAC) meeting.
COUNCIL COMMUNICATIONS
Council Member Weirick requested consensus from the Council to add an item for discussion regarding flying the Pride Flag at the next meeting on May 22, 2023. The Council gave concurrence.
Council Member Rushing mentioned that Nipomo Theatre Company has two productions left of School House Rock Jr. on May 12th and 13th.
Council Member Weirick noted his attendance at the Grover Beach Arbor Day Celebration on April 26th, a tour of City Parks and Corporation Yard, the ribbon cutting of Budget Blinds, League of California Cities Channel Counties Division Annual Meeting on April 28th, South County Historical Society Chuck Wagon Social on April 30th, and the Grover Beach Community Library Founders Day Celebration on May 3rd. Lastly, he stated he went to the Filipino Community Center Yard Sale on May 6th and noted they will be holding their BBQ on Sunday, May 21st from 12:00 pm to 2:00 pm.
CITY MANAGER'S REPORTS AND COMMENTS
City Manager Bronson reiterated that the upcoming event “Strawberries through Grover Beach” will be on May 20th and thanked the local business owners for bringing this event to fruition. He mentioned the sold-out Mother and Son Dance on Friday May 12th and the Annual Spring Garden Tour on May 21st. He explained that the Spring Garden Tour is a self-guided tour and the map will be available on the City Website on May 19th, showing the gardens available to view.
CITY ATTORNEY’S REPORTS AND COMMENTS
None.
Minutes: City Council Meeting Page 6
Monday, May 8, 2023
CLOSED SESSION
None.
ADJOURNMENT
There being no further business to come before the City Council, Mayor Bright adjourned the meeting at 7:59 p.m.
_____________________________
KAREN BRIGHT, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
(Approved at CC Mtg ______)
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: John Peters, Chief of Police
Karla Mattocks, Management Analyst / Human Resources
SUBJECT: Amendments to the Police Officer Trainee Compensation Plan and the Police Officer Hiring Incentive Program
RECOMMENDATION
Adopt the Resolution amending the Compensation Plan for the Police Officer Trainee Position and amending the Police Officer Hiring Incentive Program.
BACKGROUND
On November 2, 2015, City Council adopted Resolution 15-65 establishing the Police Officer Trainee position to attract qualified candidates to become Police Officers. Since that time, the City has successfully sponsored five candidates through the Police Academy. On June 6, 2016, City Council adopted Resolution 16-46 establishing a Police Officer Hiring Incentive Program. The program offered a $5,000 incremental hiring incentive to attract lateral and academy graduate police officers to City employment since the Police Department was still experiencing multiple vacancies. This resulted in hiring five qualified candidates for Police Officer over the following two years but did not fill all police officer vacancies during that time.
In June 2018, the Police Department was experiencing a 20% vacancy rate in the Police Officer rank due to retirements, disability retirements and normal attrition. On June 19, 2018, City Council adopted Resolution 18-53 increasing the Police Officer Trainee compensation to a competitive rate in line with other local police departments. The Resolution also enhanced the Police Officer Hiring Incentive Program from an incremental $5,000 to an incremental $10,000 with an additional $1,000 for prior honorable military service. This resulted in the hiring of six new police officers.
On August 19, 2019, City Council adopted Resolution 19-43 which lowered the Lateral Police Officer probationary period from an extended 18 months to the police department standard of 12 months.
Since 2020, police departments across the nation have had difficulty in recruiting and retaining police officers. Locally, that same difficulty is being felt by all law enforcement agencies in San Luis Obispo and Santa Barbara Counties. Since 2021, the Grover Beach Police Department has experienced 7 retirements, 1 termination and 1 resignation of sworn officers. Currently the Police Department has 5 Police Officer vacancies and is preparing for a 6th vacancy due to an impending disability retirement. The Police Department also has two officers out on long term injury and unpaid leave status. This amounts to a 25% vacancy rate for sworn staff.
Staff Report: Amendments to Police Trainee and Hiring Incentive Programs May 22, 2023
Staff, in consultation with other local agencies, has determined that police officers are not laterally transferring to other departments as readily as they have in the past. There are many factors involved, but for the San Luis Obispo County area it has to do with the high cost of living and in particular, the cost of housing. Staff has been concentrating recent recruitments on Police Officer Trainees that are either in the police academy or qualified candidates that we can send to the police academy. In recent recruitment trips to various police academies, staff has found interested candidates but has also received questions regarding the cost of relocating and finding housing in or near the city.
To maintain competitiveness in our recruiting efforts, staff is proposing an amendment to the salary rate for Police Officer Trainee from the current $5,544 per month to $6,691 per month, which is the starting step for Police Officer (Exhibit A). Police Officer Trainees would stay at this salary rate for their entire time in the police academy and for at least the first six months of employment as a Police Officer. The Police Officer Trainee classification would maintain the same salary as the starting step police officer for future compensation adjustments.
Staff also recommends amending the Police Officer Hiring Incentive Program to include a relocation incentive of up to $5,000 for Police Officer Trainee and all sworn positions in the police department. The proposed Relocation Incentive language to be added to the Police Officer Hiring Incentive Program is shown below along with a proposed addition of an incentive for prior certifications:
Relocation Incentive
Police Officer Trainee
Appointed Police Officer Trainees who reside 100 miles or more away from Grover Beach, may be eligible for a Relocation Incentive after graduation from a California POST Basic Police Academy and appointment to the position of Police Officer with the City. To be eligible for a Relocation Incentive, the Police Officer Trainee must relocate to within a 30-minute response time to the City of Grover Beach. This response time is generally consistent with the distance between Atascadero and Orcutt. The Relocation Incentive provides up to $5,000 for reimbursement of relocation expenses approved by the City Manager. Relocation expenses may include, but are not limited to, first and last month’s rent, security deposit, pet deposit, moving vehicle rentals, packaging supplies, moving company temporary storage containers, storage facility rental, and hotel expenses. Receipts for all reimbursable expenses must be submitted to the City Manager for consideration and approval.
Sworn Employee
New employees appointed to Sworn positions with the Grover Beach Police Department and reside 100 miles or more away from Grover Beach may be eligible for a Relocation Incentive after appointment. To be eligible for a Relocation Incentive, the Sworn Employee must relocate to within a 30-minute response time to Grover Beach. This response time is generally consistent with the area between Atascadero and Orcutt. The Relocation Incentive is up to $5,000 for reimbursement of relocation expenses post-approved by the City Manager. Relocation expenses may include, but are not limited to, first and last month’s rent, security deposit, pet deposit, moving vehicle rentals, packaging supplies, moving company temporary storage containers, storage facility rental, and hotel expenses. Receipts for all reimbursable expenses must be submitted to the City Manager for consideration and approval.
Staff Report: Amendments to Police Trainee and Hiring Incentive Programs May 22, 2023
Lateral Police Officer candidates who are certified and hold a valid Instructor Certification in an approved California Peace Officer Standards and Training course and who are appointed to a Police Officer or Police Sergeant position with the Grover Beach Police Department, will, upon completion of the Field Training Program, be eligible for an Instructor Certificate cash incentive of $500 for each valid certification. The approved courses are:
• Academy Instructor Active Shooter
• Arrest and Control Baton/Impact Weapons
• Chemical Agent Defensive Tactics
• Driver Training Firearms (Pistol/Rifle/Shotgun)
• First Aid/CPR/AED IDI-Leadership/Mentoring
• Instructor Development Less Lethal (Taser/Kinetic)
FISCAL IMPACT
The estimated cost will vary based on the actual usage of these incentives. There would be no overall fiscal impact as these programs would be funded in the City’s operating budget through salary savings from vacant positions. The incentives would only be used as vacancies were available.
ALTERNATIVES
The City Council has the following alternatives to consider:
1. Adopt the Resolution amending the Compensation Plan for the Police Officer Trainee Position and amending the Police Officer Hiring Incentive Program; or
2. Provide staff with alternative direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution No. 23-__ amending the Compensation Plan for the job class of Police Officer Trainee (Exhibit A – Salary Ranges) and amending the Police Officer Hiring Incentive Program.
2. Resolution No. 19-43.
Attachment 1
RESOLUTION NO. 23-
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, AMENDING RESOLUTION NO. 02-73 AMENDING THE
CLASSIFICATION AND COMPENSATION PLAN FOR POLICE OFFICER TRAINEE AND AMENDING RESOLUTION NO. 19-43 AMENDING THE POLICE
OFFICER HIRING INCENTIVE PROGRAM
WHEREAS, in 2015 and 2016, the City Council adopted Resolution Nos. 15-65 and 16- 46 to establish a Police Officer Trainee Program and a Police Officer Hiring Incentive Program to help attract qualified police officer candidates to the Police Department; and WHEREAS, in 2018 the City Council adopted Resolution No. 18-53 amending Resolutions 15-65 and 16-46 to increase the benefits to the Police Officer Trainee Program and the Police Officer Hiring Incentive Programs; and
WHEREAS, in 2019, the City Council adopted Resolution No. 19-43 amending the 18- month probationary time for Lateral Police Officers to a 12-month probationary period which was consistent with industry standards; and
WHEREAS, the proposed amendment to the Compensation and Classification Plan would amend the monthly salary of the Police Officer Trainee classification to be the same, now and into the future, with the starting step of the Police Officer classification (Exhibit A); and WHEREAS, the first proposed amendment to the Police Officer Hiring Incentive Program would create an up to $5,000 Relocation Incentive for Academy Graduate and Lateral Police Officers that live more than 100 miles away from the city and whom move to within a 30 minute response time to the City of Grover Beach for City Manager post-approved expenses that may include, but are not limited to, first and last month’s rent, security deposit, pet deposit, moving vehicle rentals, packaging supplies, moving company temporary storage containers, storage facility rental, and hotel expenses; and
WHEREAS, the second proposed amendment to the Police Officer Hiring Incentive Program would create a $500 Instructor Certification Incentive for each valid instructor certification that a Lateral Police Officer or Police Sergeant candidate who, upon appointment to such position with the City of Grover Beach, holds a valid Instructor Certification from an approved California Peace Officer Standards and Training course of Academy Instructor, Active Shooter, Arrest and Control, Baton/Impact Weapons, Chemical Agent, Defensive Tactics, Driver Training, Firearms (Pistol/Rifle/Shotgun), First Aid/CPR/AED, IDI-Leadership and Mentoring, Instructor Development and Less Lethal (Taser/Kinetic); and
WHEREAS, funding for the Hiring Incentive Program would be subject to current budgetary funds available in the City’s operation budget.
Resolution No. 23- Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach does hereby authorize the amending of the Compensation and Classification Plan for Police Officer Trainee and the amending of the Police Officer Hiring Incentive Program.
On motion by ___________, second by ____________, and on the following roll call vote, to wit:
AYES: Council Members:
NOES: Council Members:
ABSENT: Council Members:
ABSTAIN: Council Members:
the foregoing Resolution was PASSED, APPROVED, AND ADOPTED at the Regular Meeting of the City Council of the City of Grover Beach, California, this 22nd day of May, 2023. ** D R A F T **
___________________________
KAREN BRIGHT, MAYOR
ATTEST:
______________________________
WENDI SIMS, CITY CLERK
Exhibit A
City of Grover Beach
STAFFING DETAIL & SALARY SCHEDULE
Compensation Plan – Police Officer Trainee
Current Salary Schedule:
Section 5 – Hourly/Part-Time/Miscellaneous Classes
Police Officer Trainee (F/T) (monthly) 5544
Proposed Salary Schedule:
Section 5 – Hourly/Part-Time/Miscellaneous Classes
Police Officer Trainee (F/T) (monthly) 6691
RESOLUTION NO. 19-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, AMENDING RESOLUTION N0.18-53 AMENDING THE POLICE OFFICER
HIRING INCENTIVE PROGRAM
WHEREAS, in 2015 and 2016, the City Council adopted Resolution Nos. 15-65 and 16-46 to establish a Police Officer Trainee Program and a Police Officer Hiring Incentive Program to help attract qualified police officer candidates to the Police Department; and WHEREAS, in 2018 the City Council adopted Resolution No. 18-53 amending Resolutions 15-65 and 16-46 to increase the benefits to the Police Officer Trainee Program and the Police Officer Hiring Incentive Programs; and
WHEREAS, in July 2019, the Police Department's Lateral Police Officer Probationary Time Period was changed from 18 months to 12 months; and
WHEREAS, the proposed adjustment to the Lateral Police Officer portion of the Police Officer Hiring Incentive Program to remove the wording "18 month" would make the Grover Beach programs more attractive to Lateral Police Officer applicants:
An incremental Ten Thousand Dollars ($10,000) incentive for all Lateral Police Officers who are currently employed as a peace officer in the state of California with a minimum of two years and possess a California Peace Officer Standards and Training (POST) Basic Certificate; or formerly employed as a California Peace Officer for a minimum of two years and possess a California Peace Officer Standards and Training (POST) Basic Certificate and who has not had more than a three year break in service as a California peace officer payable as follows: $5,000 upon hire, $1,000 upon successful completion of the Field Training Program, $1,000 upon successful completion of the 18 month Probationary Period, $3,000 upon completion of 24 months of continuous service with the City and credited with 96 hours of sick leave and 40 hours of vacation leave upon hire; and WHEREAS, funding for the Hiring Incentive Programs for Police Officers would be subject to current budgetary funds available in the City's operation budget.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach does hereby authorize the amending of the Police Officer Hiring Incentive Program for Police Officers.
On motion by Council Member Bright, second by Council Member Lance, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members: - Bright, Lance, Nicolls, Mayor Pro Tern Shah, and Mayor Lee
CouncilMembera:-None
CouncilMembera:-None
Council Members: - None
Attachment 2
Resolution No. 19-43
the foregoing Resolution was PASSED, APPROVED, AND ADOPTED at the Regular Meeting of the City Council of the City of Grover Beach, -california, this 19th day of August 2019.
W.ENDl,Slfy1~. crf:-Y_~ql.;,ERK _,. '7' - ,,....,. • -
-.
Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Lorena Zarate, Finance Manager
SUBJECT: Resolution to Approve the Agreement for Contract Administrative Services with the Central Coast Blue Regional Recycled Water Authority
RECOMMENDATION
Adopt a Resolution approving the agreement for contract administrative services between the Central Coast Blue Regional Recycled Water Authority and the City of Grover Beach to appoint a Treasurer/Controller, and provide certain accounting, financial and information technology services.
BACKGROUND
The Joint Exercise of Power Agreement (“Agreement”) created by the City Councils of the Cities of Arroyo Grande, Grover Beach, and Pismo Beach established the Central Coast Blue Regional Recycled Water Authority (“Authority”) and provided specific provisions for appointment of a Treasurer/Controller for the Authority to enter agreements and secure services necessary for Authority business. The Authority has a need for certain accounting, financial, and information technology services. The JPA Agreement provides that such services may be provided by a Member Agency pursuant to a written agreement.
On April 17th, 2023, the Board of Directors for the Authority held a special meeting, in which the Board appointed a Treasurer/Controller and approved the proposed agreement with City of Grover Beach for administrative services. The appointed Treasurer/Controller is the Finance Manager for the City of Grover Beach and the services to be provided by the City are included in the scope of services of the proposed agreement (See Exhibit A of Attachment 2). The proposed agreement is modeled after a similar agreement between the City of Arroyo Grande and the Five Cities Fire Authority. The City of Arroyo Grande currently provides personnel, finance, accounting, and information technology services for the Five Cities Fire Authority.
FISCAL IMPACT
The Authority shall compensate the City of Grover Beach for the administrative services provided in an amount equal to the direct costs incurred by the City of Grover Beach in providing the services. Direct costs shall consist of salary and benefit costs for time dedicated exclusively by employees in performing services for the JPA. No overhead costs shall be charged. This compensation would reduce the City’s proportionate share of the JPA’s operating expenses.
Staff Report: Administrative Services Agreement with Central Coast Blue Authority Page 2 May 22, 2023
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt a Resolution approving the agreement for appointment of Treasurer/Controller and contract administrative services between the Central Coast Blue Regional Recycled Water Authority and the City of Grover Beach; or
2. Provide alternative direction to staff
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. Proposed Agreement
RESOLUTION NO. 23-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, APPROVING AN AGREEMENT FOR APPOINTMENT OF A
TREASURER/CONTROLLER AND CONTRACT ADMINISTRATIVE SERVICES
WITH THE CENTRAL COAST BLUE REGIONAL RECYCLED WATER
AUTHORITY
WHEREAS, the Joint Exercise of Power Agreement created by the cities of Arroyo Grande, Grover Beach, and Pismo Beach established the Central Coast Blue Regional Recycled Water Authority; and
WHEREAS, the Central Coast Blue Regional Recycled Water Authority has a need for accounting, financial, and information technology services and the Joint Exercise of Power Agreement provides that such services may be provided by a member agency pursuant to a written agreement; and
WHEREAS, the City of Grover Beach has qualified personnel that can provide such services of Treasurer/Controller, financial services, and information technology; and WHEREAS, the Board of Directors for the Central Coast Blue Regional Recycled Water Authority approved the proposed agreement for contract administrative services with the City of Grover Beach and appointed a City of Grover Beach employee as Treasurer/Controller on April 17th, 2023.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach hereby approves the agreement for contract administrative services with the Central Coast Blue Regional Recycled Water Authority.
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 22nd day of May 2023.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
Attachment 1
**DRAFT**
AGREEMENT FOR CONTRACT ADMINISTRATION SERVICES
This Agreement for Contract Administration Services ("Agreement") is entered into by and between the City of Grover Beach, a municipal corporation ("Grover Beach"), and the Central Coast Blue Regional Recycled Water Authority, a California joint powers authority ("Authority").
Grover Beach and JPA are sometimes referred to herein, collectively or individually as "Parties" or "Party".
WHEREAS, the cities of Arroyo Grande, Grover Beach and Pismo Beach created the Authority pursuant to Government Code §§ 6500 et seq. by executing a Joint Exercise of Powers Agreement (the "JPA Agreement") for the purpose to create the Authority, provide for the administration of the Authority and to enable the Authority to: (1) take all actions necessary to operate, and maintain Phases 1 and 2 of the Project. Phase 1 includes construction of an ATF, treatment of all secondary treated flows from Pismo Beach’s WWTP, construction of approximately five injection wells and associated transmission lines, and injection of flows from the WWTP; and (2) pursue grant funding and financing options for the Project and future projects; and (3) collectively interact with regulatory agencies with oversight over the Parties and the Project; and
WHEREAS, pursuant to Article 4 Officers and Employee of the Authority, the Authority’s Treasurer and Auditor Controller shall be the Manager’s senior financial officer and the two offices may be held by separate individuals, or combined and held by one individual as the Board may elect; and
WHEREAS, additionally, the Authority has a need for accounting, financial, and information technology services, and the JPA Agreement provides that such services may be provided by a Member Agency pursuant to a written agreement; and
WHEREAS, Grover Beach has qualified personnel that can provide such services of Treasurer/ Controller, financial services, and information technology under contract with the Authority; and WHEREAS, Grover Beach and the Authority desire to enter into this Agreement in order to set forth the terms and conditions of Grover Beach providing such services to the Authority.
NOW THEREFORE in consideration of the mutual promises and covenants contained herein and for other valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Grover Beach will, under the terms and conditions of this Agreement, provide the Authority with financial, accounting and information technology services (the "Services"), as more specifically described in Exhibit "A" entitled "Scope of Services," attached hereto and incorporated herein by this reference.
2. The JPA Board of Directors appoints the City of Grover Beach Finance Manager to serve in the capacity of Treasurer/Controller for the Authority. Pursuant to the JPA Agreement and Government Code § 6505.1, and based upon such designation, the Treasurer/Controller shall file an official bond in an amount of $5,000.
3. Subject to Section 4 hereof, the Authority shall compensate Grover Beach for such services in the amount equal to the direct costs incurred by Grover Beach in providing the Services.
Attachment 2
Direct costs shall consist of salary and benefit costs for time dedicated exclusively by employees in performing services for the JPA. No overhead costs shall be charged.
4. Grover Beach shall, on a quarterly basis, deduct the costs of providing the Services from its proportionate share due under Article 6 of the JPA Agreement.
5. The term of this Agreement shall coincide with the term set forth in Section 1.4 of the JPA Agreement but can be terminated with or without cause by either Party upon sixty (60) days prior written notice. In the event of such termination, Grover Beach shall be entitled to deduct the cost of providing the services, as set forth in Section 4 hereof, through the date of termination.
6. MISCELLANEOUS
6.1 Entire Agreement. This Agreement constitutes the entire agreement between the Parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, and arrangements, both oral and written, between the Parties hereto with respect to such subject matter. Nothing in this Agreement shall be deemed to modify the terms and conditions set forth in the JPA Agreement. Except as otherwise provided herein, this Agreement may not be modified, amended, altered or rescinded in any manner, except by written instrument signed by both of the Parties. The waiver by either Party of a breach or compliance with any provision of this Agreement shall not operate nor be construed as a waiver of any subsequent breach or compliance.
6.2 Assignment. A Party may not assign this Agreement without the prior written consent of the other Party.
6.3 Notices. Unless otherwise specified herein, any notices or other communications required or permitted hereunder shall be given in writing and be delivered personally or sent by facsimile transmission, internationally recognized overnight courier, registered or certified mail (postage prepaid with return receipt requested) as follows:
To Grover Beach: City of Grover Beach
Attn: City Clerk 154 S. 8th Street
Grover Beach CA 93433
To Authority: Central Coast Blue Regional Recycled Water Authority Attn: Geoff English, General Manager
177 S. 8th Street
Grover Beach CA 93433
Such notices or other communications shall be deemed received (i) on the date delivered, if delivered personally, (ii) on the date that return confirmation is received by sender, if sent by facsimile or (iii) five (5) days after being sent, if sent by first class registered mail, return receipt requested.
6.4 Relationship of the Parties. Nothing in this Agreement, or in the course of dealing between the Parties pursuant to this Agreement, shall be deemed to create between the Parties (including their respective officers, employees and agents) in connection with the subject matter herein, a partnership, joint venture, association, employment relationship or any other relationship, other than that of independent contractors with respect to each other. Neither Party shall have the authority to commit or legally bind the other Party in any manner whatsoever, including but not limited to, the acceptance or making of any agreement, representation or warranty.
6.5 No Third Party Beneficiaries. This Agreement inures to the benefit of the Parties only and no third party shall have any rights hereunder.
6.6 Severability. If any provision of this Agreement is held invalid or unenforceable, such provision shall be deemed deleted from this Agreement and shall be replaced by a valid and enforceable provision which so far as possible achieves the same objectives as the severed provision was intended to achieve, and the remaining provisions of this Agreement shall continue in full force and effect.
6.7 Survival. Any provision of this Agreement which contemplates performance or observance subsequent to any termination or expiration of this Agreement shall survive any termination or expiration of this Agreement and continue in full force and effect.
6.8 Headings. The section headings used herein are for reference and convenience only and shall not enter into the interpretation hereof.
6.9 Venue: Any dispute under this Agreement shall be resolved under the laws of the State of California and venued in San Luis Obispo County.
7. Indemnification: The Authority shall indemnify, defend and hold harmless Grover Beach, and its elected officials, members, officers, directors, employees and agents from and against any and all liability, loss, damages, expenses, costs (including, without limitations, costs and fees of litigation or arbitration) of every nature, arising out of any act or omission related to this Agreement, including, but not limited to those related to the use of any property and/or facility of the Authority. The Authority's duty to indemnify Grover Beach pursuant to this Agreement shall survive Grover Beach’s withdrawal from the Agency or termination of this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused their duly authorized representatives to execute this Agreement effective on the date signed by the last of all Parties hereto.
Central Coast Blue Regional Recycled City of Grover Beach:
Water Authority
By: -------------------------------------------------- - Ed Waage, Chairperson
Date:_______________________________
By: --------------------------------------------------- - Name: Karen Bright, Mayor
Date: ______________________________
Exhibit A
SCOPE OF SERVICES
The Scope of Services to be provided by the City of Grover Beach to the Central Coast Blue Regional Recycled Water Authority includes, but is not limited to, the following tasks within these categories of services:
1. Accounts Payable Services
a. Process vendor invoices for payment
b. Print and distribute weekly payments to vendors
c. Generate and reconcile invoice and payment reports
d. Distribute quarterly expenditure reports for budget reconciliations. e. Prepare and distribute annual form 1099’s.
2. General Accounting Services
a. Verify Accounts Payable data entry to ensure accuracy of information b. Verify and enter into the general ledger accounts any budget adjustments and miscellaneous monthly journal entries to insure accuracy of account balances
c. Provide monthly bank reconciliation
d. Prepare quarterly budget status reports to the Authority Board of Directors. e. Coordinate annual audit services with separately secured auditor f. Prepare and submit all other necessary annual financial reporting requirements for the Authority
3. Information Technology
a. Network management, including design, installation and configuration b. Provide assistance with installation, configuration and modifications of software on Authority workstations.
c. Coordinate maintenance of the phone system, including voice mail d. Desktop support
e. Provide Internet access and network support
Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Second Reading, and Adoption of an Ordinance Repealing and Replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code
RECOMMENDATION
Conduct a second reading, by title only, conduct a public hearing, and adopt an Ordinance repealing and replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code to update the City’s Sewer Ordinance.
BACKGROUND
The City’s current Sewer Ordinance was originally adopted in 1965 in conjunction with the establishment of the City’s original Sewer Assessment District No. 1 that constructed the majority of the City’s sewer system. The District did not include any land south of Farroll Road as most of that land was privately owned at that time and had not yet been subdivided and developed.
Assessment District No. 1, along with Ordinance 72, sought to standardize requirements for sewer collection in the City and established a timeline for properties to connect to the City’s sewer collection system. Ordinance 72 also established regulations on the character of waste that could be discharged to the sewer collection system and were generally consistent with regulations adopted by the South San Luis Obispo County Sanitation District (SSLOCSD) that operates the sewage treatment plant where sewer from Grover Beach is treated.
Beginning in 2009, the City made significant investments to construct sewer mains in the industrial areas south of Farroll Road and constructed additional sewer mains in 2020. Collectively, these projects have constructed 7,100 linear feet of new sewer main and cost $1.8 million. These investments were made at the Council’s direction to modernize and expand the City’s sewer infrastructure and reduce the risk of groundwater contamination from septic systems. However, few properties in this area have connected to the new sewer system and most remain on septic tank systems. For the most part, the condition of these private systems is unknown and the potential for groundwater contamination is significant. Since its adoption in 1965, Ordinance 72 has been amended several times as needed to ensure the City’s compliance with new regulations and requirements from SSLOCSD, and to regulate new additions and extensions of the City’s sewer collection system.
This proposed update to the City’s sewer regulations would replace Ordinance 72 and incorporate the language from several other related ordinances and amendments into a single new ordinance.
The City’s Master Fee Schedule would be included by reference instead of having fees included directly in the ordinance and the SSLOCSD regulations regarding character of waste would be adopted by reference. These changes allow fees and sewer discharge regulations to be updated Staff Report: Second Reading and Adoption of Ordinance to Update Sewer Ordinance Page 3 May 22, 2023
without requiring updates to the sewer ordinance. The only regulatory change proposed with this new ordinance is to establish a citywide requirement for connection to the City sewer system and to remove all references to Sewer Assessment District No. 1. Requiring this connection is consistent with previous direction expressed by the Council most recently on July 6, 2020 when the Council approved the Highland Way sewer project.
The new ordinance would establish a one-year time period for all properties in Grover Beach to connect to City sewer when a property is located within 200 feet of a City sewer line. It is estimated that there are currently 115 properties which are on septic that would ultimately be required to connect to City sewer as a result of this new ordinance. Of those, there are only 20 properties that do not have a City sewer line within 200-feet and would not have to connect within one year of adoption of the new Ordinance, but would be required to connect to City sewer within one year of construction of a City sewer within 200 feet of their property.
A sewer main extension planned as part of Capital Improvement Program project 5002, which will begin construction in Fall 2023, will extend a City sewer main to within 200 feet of seven of these 20 remaining properties leaving only 13 properties without a City sewer main within 200 feet. Staff is working to identify projects in which to include additional sewer main extensions in order to provide the remaining 13 properties with a City sewer main within 200 feet of their property. The one-year grace period and distance to sewer requirements of the new ordinance are consistent with the original requirement in Ordinance 72 which helps ensure continuity between current and past development requirements. The proposed ordinance also retains the ability for the Council to grant time extensions where special circumstances exist such as an extreme hardship documented to the City.
Once adopted, staff will work to contact all properties that currently have City sewer available and request that they connect to City sewer within one year of adoption. In the future if additional sewer main projects are planned, staff would contact affected property owners and advise them of the proposed project and connection requirements. Staff anticipates that the majority of these requests will be sent to properties in the industrial area which is defined as the area bounded by South 4th Street to the west, Farroll Road to the north, South 13th Street to the east, and the City’s southern jurisdictional boundary to the south. Property owners connecting to the City sewer would be required to pay sewer impact fees and the cost to construct their connection and abandon their septic tank system. Currently the estimated average cost for this work is approximately $15,000 which includes approximately $3,000 in City Sewer Impact fees and approximately $6,000 in SSLOCSD Sewer Impact fees along with construction costs. The actual fees and construction cost varies depending on the size of their water meter, the distance to the City sewer main and the property use.
On May 8, 2023, the Council introduced and conducted a first reading, by title only, of an Ordinance replacing Chapter 1 (Sanitary Sewer System) of Article VII (Public Works) of the Grover Beach Municipal Code. Since then, staff has sent letters to all properties currently on septic within the City to notify them of this item and its potential impact to their property. Pending Council adoption of the Ordinance and following the effective date of June 23, staff will immediately notify properties within 200 feet of an existing sewer line of the requirement to connect to City sewer.
FISCAL IMPACT
There is no City fiscal impact associated with this action, but once a property establishes connection to the City sewer the City would receive its portion of the Sewer Impact fee and monthly sewer use payments as established by the Master Fee Schedule.
Staff Report: Second Reading and Adoption of Ordinance to Update Sewer Ordinance Page 3 May 22, 2023
ALTERNATIVES
The Council has the following alternatives to consider:
1. Conduct the second reading, by title only, conduct a public hearing, and adopt an Ordinance to repeal and replace Chapter 1 (Sanitary Sewer System) of Article VII (Pubic Works) of the Grover Beach Municipal Code. or
2. Provide staff with alternate direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Ordinance No. 23-
2. Map of properties currently on septic
Attachment 1
ORDINANCE NO. 23-__
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, REPEALLING CHAPTER 1 OF ARTICLE VII AND ADOPTING A NEW CHAPTER 1, ARTICLE VII OF THE GROVER BEACH MUNICIPAL CODE WHEREAS, the City of Grover Beach is a General Law city organized pursuant to Article XI of the California Constitution; and
WHEREAS, pursuant to the authority granted the City by Article XI, Section 7 of the California Constitution, the City has the police power to adopt regulations designed to promote the public convenience or the general prosperity, as well as regulations designed to promote the public health, morals or public safety; and
NOW THEREFORE, BE IT HEREBY ORDAINED BY THE CITY COUNCIL OF THE CITY OF GROVER BEACH AS FOLLOWS:
PART 1. Chapter 1 of Article VII of the Grover Beach Municipal Code is hereby repealed in total:
PART 2. Chapter 1 of Article VII or the Grover Beach Municipal Code is hereby added as follows:
CHAPTER 1 - SANITARY SEWER SYSTEM
PART 1 - GENERAL PROVISIONS
Sec. 7100. Enabling Authority. This chapter is adopted pursuant to authority granted by Government Code Section 38900 that a city legislative body may construct, establish, and maintain drains and sewers.
The following Municipal Code sections shall remain in full force and effect except that all references language specific to fee amounts shall be repealed and replaced with “as set forth in the Master Fee Schedule as amended from time to time”:
Article II, Chapter 3, Section 2302
Article 111, Chapter 1, Section 3141
Article 111, Chapter 1, Section 3405 (A) & (E)
Article 111, Chapter 1, Section 3903
Article 111, Chapter 1, Section 3908
Article 111, Chapter 1, Section 3915
Article 111, Chapter 11, Section 3976
Article Ill, Chapter 11, Section 3979
Article 111, Chapter 12, Section 3990
Ordinance No. 23-__ Page 2
Article V, Chapter 2, Section 5203
Article V, Chapter 2, Section 5219
Article V, Chapter 2, Section 5220
Article V, Chapter 4, Section 5413 (B) & (H)
Article VII, Chapter 1, Section 7156
Article VII, Chapter 1, Section 7180 (A) - (N)
Article VII, Chapter 1, Section 7182
Article VII, Chapter 1, Section 7185
Article VII, Chapter 1, Section 7190
Article VII, Chapter 2, Section 7233
Article VIII, Chapter 2, Section 8202
Article VIII, Chapter 2, Section 8204
Article VIII, Chapter 2, Section 8205
Sec. 7111. Application. This chapter shall apply to all sewer facilities of the City of Grover Beach, including but not limited to, building sewers, sewer laterals, and sewer mains as defined in Part
2. PART 2 - DEFINITIONS
Sec. 7120. Definitions. (A) For the purpose of this chapter, unless it is plainly evident from the context that a different meaning is intended, the following terms used herein are defined as follows:
(1) Back-water Valve or Backflow Prevention Device: A device whose purpose is to prevent flow in a sewer in a direction opposite to that of the intended drainage; (2) Council: The City Council of the City of Grover Beach. (3) Building: Any structure used for human habitation, or a place of business, recreation, or other activity and containing sanitary facilities;
(4) Building Sewer: That portion of any sewer beginning at the plumbing or drainage outlet of any building, industrial facility, or preliminary treatment facility, and ending at the property line;
(5) Cesspool or Seepage Pit: An excavation in the ground which receives the discharge from a sewer for the purpose of allowing said discharge to percolate into the ground; (6) City: The City of Grover Beach, State of California; (7) City Engineer: Registered Civil Engineer appointed by the City Council of the City of Grover Beach to perform regular and/or special engineering services; (8) City's Representative: Any person legally authorized by the Council of the City of Grover Beach to represent the City in matters relating to the City’s sewer system; (9) Cleanout: A branch fitting installed in a sewer or other pipe for the purpose of providing access for cleaning;
Ordinance No. 23-__ Page 3
(10) County: County of San Luis Obispo, State of California; (11) Crown: The highest point of the inside surface of a sewer cross-section; (12) District, Sanitation District, or SSLOCSD: The South San Luis Obispo County Sanitation District;
(13) District’s Representative: Any person legally authorized by the Board of Directors of the South San Luis Obispo County Sanitation District to represent the District; (14) Engineering Standards and Specifications: The current edition of the Engineering Standards and Specifications of the City of Grover Beach. (15) Fixture: Any sink, tub, shower, toilet, or other facility connected by drain to the sewer:
(16) Garbage: Solid wastes from the preparation, cooking, and dispensing of food and from the handling, storage and sale of agricultural products; (17) Lot: Any piece or parcel of land, bounded, defined, or shown upon a plot or deed recorded in the office of the County Recorder of San Luis Obispo County, provided, however, that in the event any structure is located upon more than one parcel of land all under one ownership and as herein defined, the term "lot" shall include all such parcels of land. For purposes of land which is to be annexed to or served by the City, the term "lot" shall be defined as (1) a minimum size parcel or parcels into which said land can be subdivided or split as permitted by the local zoning regulations, or (2) the actual number of parcels into which said land is subdivided or split as evidenced by records filed with the County Recorder;
(18) Manhole: A structure for the purpose of providing access to a buried sewer; (19) Permit: Any written authorization required pursuant to this chapter; (20) Person: Any human being, individual, firm, company, partnership, association, corporation, government or agency;
(21) Privy: An excavation in the ground receiving or intended to receive human body wastes; (22) Public Sewer: That portion of a sewer lying within a public right-of-way or easement, including lateral sewers that are publicly maintained and sewer mains owned and maintained by, and subject to the jurisdiction of, the City; (23) pH. The logarithm of the reciprocal of the weight of hydrogen ions in grams per liter of solution;
(24) Septic Tank: A structure for treating sewage before disposal in a seepage pit or other leaching system;
(25) Sewage: Any water or fluid-carried wastes from residences, business buildings, public buildings, institutions, and industrial facilities;
(26) Sewage Works or Sewerage: All facilities for collecting, pumping, treating, and disposing of sewage;
(27) Sewer: A pipe or conduit for carrying sewage;
(28) Sewer Lateral: The portion of a sewer lying within a public right-of-way or easement and connecting a building sewer to a sewer main. Unless otherwise approved by the City Engineer or publicly maintained, sewer laterals are privately owned and maintained, including the cut-in or wye connection to the sewer main ; (29) Sewer Main: Those sewers, excluding sewer laterals, whose main purpose is to accept sewerage from laterals and convey it to the treatment plant; (30) Shall and May: Shall is mandatory; may is permissive; (31) Trunk Sewer: The same as sewer main.
Ordinance No. 23-__ Page 4
PART 3 - HOUSE SEWERS
GENERAL REGULATIONS AND MATERIALS
Sec. 7130. Separate Connection for Each Building. Every building in which plumbing fixtures are installed shall be separately and independently connected with the public sewer except as provided herein.
Sec. 7131. Exception; Dwelling in Rear. Where a dwelling is on the rear of a lot, on the front of which is another building and the total street frontage of the said lot does not exceed sixty (60) feet, and is under one ownership, a separate sewer connection will not be required.
Sec. 7132. Exception; Accessory Dwelling Unit. Where an accessory dwelling unit is located on a lot on which there is also a primary residence, and is under one ownership, a separate sewer connection will not be required.
Sec. 7133. Exception; Appurtenant Buildings. Service buildings, such as a garage, servants' quarter, powerhouse, or other like buildings where required as an adjunct to and to be used in connection with a residence, public building, or commercial plant, may be connected to the house sewer serving the main building.
Sec. 7134. Materials. Building sewer lines may be of any materials allowed by the California Plumbing Code currently in effect and approved by the Building Inspector. Conformance with ASTM standards for the materials used shall apply.
Sec. 7135. Building Sewers; Size and Specifications. House sewers shall be not less than four (4) inches in diameter and shall have a continuous and even fall of not less than one-quarter (1/4) of an inch to the foot, except where solid rock or other unusual condition is encountered, then, with the approval of the City Engineer, the requirements for an even grade may be altered to best suit the given condition and to provide the best fall available under the circumstances.
Sec. 7135.1. Building Sewers; Backflow Prevention Devices. Building sewers must be constructed in accordance to the requirements of the California Plumbing Code with regard to backflow prevention devices. The installation of the backflow prevention device shall be at the sole cost and expense of the property owner and maintenance of the device shall be the sole obligation of the property owner or the owner’s successor in interest.
Sec. 7136. Protection of Sewer Laterals Where Substandard Depth. That portion of the sewer lateral from the curb line to the property line which has less than three (3) feet of cover between the top of the pipe and the curb or the top of the ground shall be protected as required by the City Engineer.
Sec. 7137. Old Building Sewers and Sewer Laterals, Use of. Old building sewers and sewer laterals may be used in connection with new plumbing work when, upon examination, they are found to conform to the requirements governing new building sewers and new sewer laterals as provided in this ordinance.
Sec. 7138. Permits; When Required. A permit will not be required for the purposes of removing stoppages or performing repairs in any building sewer. Use of the public right-of-Way to repair a sewer lateral shall require an approved Encroachment Permit from the Department of Public Works of the City of Grover Beach
Ordinance No. 23-__ Page 5
Sec. 7139. Building Courts; Common Pipe. Building sewers from a building court may be connected to a sewer main through a common pipe and sewer lateral, provided that such common pipe and sewer lateral be of adequate size, as determined by the City Engineer, but must be at least 6 inches in diameter. The common pipe and sewer lateral shall be run in as direct a line to the sewer main as possible and a manhole shall be provided at its junction with the existing sewer main. A riser of the requirements and specifications of the City shall be placed within two and one-half (2-1/2) feet of the point of connection of the house sewer located the farthest from the public sewer. Such building sewers connecting to the common pipe shall be laid under the same requirements as if they were to connect directly to a sewer main.
Sec. 7140. New Septic Tanks, Etc.; Repairs to Old. Where a public sewer is located within a distance of two hundred (200) feet (measured along streets, alleys, avenues, or public rights-ofway upon which the property abuts), or where in the opinion of the City Engineer a public sewer is available, no new septic tank or leach line, leach field or wells shall be constructed, and no repairs to old septic tanks, leach lines, leach fields or wells, shall be made, and no septic tanks or wells shall be pumped; said property shall connect to the public sewer where such connection can be accomplished , and the aforesaid septic tank or well shall be abandoned and removed or filled, to the satisfaction of the City Engineer and Community Development Director.
Sec. 7140.1 Grease Traps, Catch Basins, Sumps, Etc. To prevent sand, grease, soil or other objectionable matter entering the sewerage system, restaurants and public places serving food shall be provided with grease traps, and public and private garage floor drains and public wash racks shall be provided with catch basins or sumps of a design approved by the City Engineer and in conformance with the California Plumbing Code. Garage and oiling pits shall not be connected to any sewerage system.
Sec. 7141. Time for Connection to Sewerage System. Where a public sewer is located within a distance of two hundred (200) feet (measured along streets, alleys, avenues, or public Right-ofWays upon which the property abuts), or where in the opinion of the City Engineer a public sewer is available, and except as otherwise provided in this Chapter, every building now or hereafter situated within the City of Grover Beach in which plumbing fixtures are now or hereafter installed shall be separately and independently connected to the city sewerage system by the property owner within one year of adoption of this Ordinance by the City Council. Said property owners shall make application for the sewer connection pursuant to Section 7157. All buildings within the City of Grover Beach which are required by this section to be connected to the city sewerage collection system shall be subject to monthly sewer fees commencing on the date of connection to the sewerage collection system. Upon completion of the required connection to the city sewerage system, any existing septic tank or well shall be abandoned and removed or filled, according to the direction of and to the satisfaction of the City Engineer. Upon written application by the property owner, and on a showing of good cause therefor, the City Council may grant an extension of time to connect a building to the city sewerage collection system of up to one year.
Such extension of time may be granted only upon condition that the applicant make monthly payments to the City equivalent to the sewer fees in effect which would apply to the property for which the extension is granted. Failure to comply with any of the provisions of this section shall be deemed to be a misdemeanor.
Sec. 7141.1. Public Nuisance. Notwithstanding any other provisions of the City of Grover Beach Municipal Code, noncompliance with either Section 7140 or 7141 or the further maintenance or use of cesspools, septic tanks, or other means of sewage disposal in the City of Grover Beach Ordinance No. 23-__ Page 6
inconsistent with the requirements of this Chapter, by any person, except as permitted pursuant to this Chapter, is a public nuisance. The occupancy of any building from which sewage is discharged in violation of this Chapter is a public nuisance, and an action may be brought to enjoin any person from occupying any such building.
PART 4 - GENERAL RULES
Sec. 7150. Engineering Standards and Specifications. The City may, by resolution, update its Engineering Standards and Specifications for the construction of sewerage works, and such standards and specifications, when adopted, shall become part of this ordinance.
Sec. 7151. Private Sewage Systems Unlawful. No person shall connect to, use, provide, or maintain any system for the handling or treating of sewage or other liquid wastes within the boundaries of the City that was not in existence and use at the time of adoption of this Ordinance, except as herein provided, or upon authorization given by resolution of the City Council.
Sec. 7152. Protection from Damage. No unauthorized person shall break, damage, deface, uncover, or tamper with any structure, appurtenance, equipment or other property which is a part of the city sewage works. An approved Encroachment Permit shall be required prior to commencement of any work on a sewer lateral, sewer main, or any sewer appurtenances. No manhole shall be covered or made inaccessible. If required by changes in surface grade made necessary because of property development, and/or subdivisions, manholes shall be reconstructed by the developer and/or subdivider to conform to this requirement.
Sec. 7153. Investigation Powers. City representatives shall carry evidence establishing their position as an authorized representative of the City and, upon presentation and exhibiting these proper credentials and identification, shall be permitted to enter in and upon all buildings and premises within the City for the purposes of inspection, observation, measurement, sampling, testing, or otherwise performing such duties as may be necessary in carrying out the provisions of this chapter. A denial of a City Representative access to a building or premise for purposes of performing such duties, shall be submitted to the City Attorney’s Office for acquisition of a court ordered inspection warrant.
Sec. 7154. Correction of Violation. Any person found to be in violation of any provision of this chapter shall be served by a representative of the City with written notice stating the nature of the violation and providing a reasonable time limit for the correction thereof. Said time limit shall be not less than two (2) or more than seven (7) working days, unless the City Engineer determines otherwise. Such person shall permanently and completely correct the violation within the period allowed.
Sec. 7155. Liability for Damages for Violation. Any person violating a provision of this chapter shall be liable for all damages resulting from such violation, or which arise from actions taken in the correction thereof.
Sec. 7156. Relief. Any person who by reason of special circumstances, believes that the application of any portion of this chapter as to them is unjust or inequitable may make written application to the City Council for relief. Said application shall set forth all of the special facts and circumstances and shall request the specific relief or modification desired. The Council, upon receipt of such application and after such investigation as deemed necessary, may take action to Ordinance No. 23-__ Page 7
grant such relief or modification as it finds necessary. The Council, on its own motion and without an application, may, when special circumstances make the application of this chapter a hardship or unjust or inequitable, modify or suspend such portion of this chapter for the period during which the special circumstances exist. An application for relief under this section shall be in writing and shall be accompanied by a filing fee as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7157. Permit and Fees Required Before Work Done. No sewer connected or to be connected to the City's sewerage collection system shall be installed, altered, or repaired until the appropriate permits for the work are obtained from the City and all required fees have been paid.
Sec. 7158. Use of Existing Sewer. Before a permit shall be issued for a sewer connection in any areas within the City, for which a property shall use any existing sewerage facilities of the City for which such property shall not have made full payment of its share of the cost thereof, the owner or applicant shall pay to the City a sum of money for such privilege to be computed by the City.
Sec. 7159. Permit Fees. Permit fees for construction, repair, or maintenance of private sewerage works shall be as set forth in the Master Fee Schedule and amended from time to time.
PART 5 - MAIN EXTENSIONS
Sec. 7160. Main Extensions to New Customers. Mains extended to serve new customers shall be subject to all of the provisions of this chapter. No main extension will be made by the City except on an approved dedicated street, alley, area where the City has obtained a recorded easement.
Sec. 7161. Main Extensions Independently Acted Upon. Each case of main extension shall be independently acted upon by the City Council and it shall be the sole judge of whether or not such extension shall be made.
Sec. 7162. Cost of Main Extensions. The cost of main extensions, other than to subdivisions, may be pro-rated against all lots or property that may ultimately be benefited by connection to the sewer system.
Sec. 7163. Main Extensions to Subdivisions. Where sewer main extensions are required for subdivisions, it will be the responsibility of the owner or subdivider to pay the cost for complete installation of all sewer facilities required within the subdivision and for extension of sewer mains from the subdivision to the nearest existing main of adequate capacity for the area to be served.
Such sewer mains and sewer facilities shall be subject to all the requirements of the City. Upon official acceptance by the City, the City shall assume full ownership, maintenance and control of such mains and sewer facilities.
PART 6 - STANDARDS AND REGULATIONS FOR QUALITY OF SEWER DISCHARGE Sec. 7170. No Discharge of Storm Waters, Etc. Into Sewers. It is unlawful for any person to discharge or cause to be discharged any storm water, surface water, ground water, roof runoff, subsurface drainage, cooling water or unpolluted industrial process waters into any sanitary sewer, except as is herein specifically provided.
Ordinance No. 23-__ Page 8
Sec. 7171. Storm Sewers, Etc. Storm water and all unpolluted drainage shall be discharged to such sewers as are specifically designated as storm sewers, or to a natural outlet approved by the City Engineer and in conformance with all applicable state and federal laws. Industrial cooling water or unpolluted process waters may be discharged, upon approval of the City Engineer, to a storm sewer or natural outlet.
Sec. 7172. Pretreatment and Prohibited Waste. Except as hereinafter provided, no person shall discharge or cause to be discharged any waters or wastes into any public sewers that are prohibited by the South SSLOCSD Ordinance 1994-1, or any subsequent revision currently in effect.
Sec. 7173. Grease, Oil and Sand Interceptors. Grease, oil and sand interceptors shall be provided when required by the California Plumbing Code and when, in the opinion of the City Engineer, they are necessary for the proper handling of liquid wastes containing grease in excessive amounts, or any flammable wastes, sand, or other harmful ingredients; except that such interceptors shall not be required for private living quarters or dwelling units used solely for human habitation. All interceptors shall be of a type and capacity approved by the City Engineer in accordance with the California Plumbing Code and shall be located so as to be readily and easily accessible for cleaning and inspection. Upon change in ownership of the property, change in property use or change in ownership of property use on which an interceptor is installed, the property owner shall coordinate with the City Representative to perform an inspection of the interceptor and ensure it is compliant with current requirements of the California Plumbing Code.
Any interceptor found to be out of compliance with the requirements of the California Plumbing Code shall be modified to comply with current requirements of the California Plumbing Code at the property owner’s expense.
Sec. 7173.1 Same; Construction. Grease and oil interceptors shall be constructed of impervious materials capable of withstanding abrupt and extreme changes in temperature. They shall be of substantial construction, water-tight, and equipped with easily removable covers which, when bolted in place, shall be gas-tight and water-tight. Grease and oil interceptors shall be constructed in conformance with the requirements of the California Plumbing Code.
Sec. 7173.2. Same; Maintenance. Where installed, all grease, oil and sand interceptors shall be maintained by the owner, at their expense, in continuously efficient operation at all times.
Sec. 7174. Right to Regulate Water and Wastes and Require Preliminary Treatment, Etc. (A)The admission into the public sewers of any waters or wastes having an average daily flow greater than two (2%) percent of the average daily sewage flow of the City of Grover City, or exceeding the limits established by the SSLOCSD Ordinance 1994-1, or any subsequent revision currently in effect shall be subject to the review and approval of the City Engineer.
(B) Where necessary, in the opinion of the City Engineer, the owner shall provide, at their expense, such preliminary treatment as may be necessary to reduce the nature and constituents of the discharge to comply with Section 7172 or control the quantities and rates of discharge of such waters or wastes.
(C) Plans, specifications, and any other pertinent information relating to proposed preliminary treatment facilities shall be submitted for the approval of the City Engineer and of the Regional Water Quality Control Board of the State of California, and no construction of such facilities shall be commenced until said approvals are obtained in writing.
Ordinance No. 23-__ Page 9
Sec. 7175. Preliminary Treatment Facilities. Where preliminary treatment facilities are provided for any waters or wastes, they shall be maintained continuously in satisfactory and effective operation, by the owner, at their expense.
Sec. 7176. Installation of Control Manholes. When required by the City Engineer, the owner of any property served by a building sewer carrying industrial wastes shall install a suitable control manhole in the building sewer to facilitate observation, sampling and measurements of the wastes.
Such manhole, when required, shall be accessible and safely located, and shall be constructed in accordance with plans approved by the City Engineer. The manhole shall be installed by the owner at their expense and shall be maintained by the owner so as to be safe and accessible at all times.
Sec. 7177. Measurements, Tests and Analyses. All measurements, tests, and analyses of the characteristics of waters and wastes to which reference is made in Sections 7172 and 7174, shall be determined in accordance with "Standards Methods for the Examination of Water and Sewage," published by American Waterworks Association, and shall be determined at the control manhole provided for in Section 7176, or upon suitable samples taken at said control manhole.
In the event that no special manhole has been required, the control manhole shall be considered to be the nearest downstream manhole in the public sewer to the point at which the building sewer is connected.
Sec. 7178. Special Agreements with Industrial Concerns. No statement contained in this chapter shall be construed as preventing any special agreement or arrangement between the City and any industrial concern whereby an industrial waste of unusual strength or character may be accepted by the City for treatment, subject to payment therefor by the industrial concern.
PART 7 - SEWER SERVICE CHARGES
Sec. 7180. Sewer Rental Charge. Every person whose premises in the City are served by a connection to the sewerage collection system of the City, whereby the sewerage or industrial wastes, or both, are disposed of by the City to the South San Luis Obispo County Sanitation District sewerage treatment plant, or otherwise, shall pay a sewer rental charge as set forth in the Master Fee Schedule as amended from time to time.
Sec. 7181. Same; Service Outside City. Any connection to the City’s sewerage collection system outside of the City limits shall be charged at double the rate charged within the City, or such other rate as the City Council may determine.
Sec. 7182. Same; Quantity Rates. All users other than single family residences and schools shall be entitled to three thousand (3,000) cubic feet of sewage for the minimum charge. Any excess over the minimum amount shall be charged at the rate as set forth in the Master Fee Schedule and amended from time to time. Such quantities of sewage shall be determined by the City, based upon the percentage of water used which is deposited in said sewer facility. Any occupant who may disagree with the City's determinations may, at the occupant's own expense, install private measuring devices in accordance with specifications approved by the City.
Sec. 7183. Vacancies. In case a residence or place of business becomes vacant, the minimum sewer charge shall be collected until the City is requested to shut off the water.
Ordinance No. 23-__ Page 10
Sec. 7184. Collections. All charges for such sewage service shall be paid at the same time as water charges are paid to the City and shall be billed upon the same water bill sent to the user and both amounts must be paid or the City may, in addition to other remedies, shut off the water service.
Sec. 7185. Penalties. Any person failing to pay the sewer service charge when due, and if the water service has been disconnected, shall pay the sum as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7186. Application of Revenue. Revenue derived by the City under the provisions of this chapter shall be used for the operation, acquisition, construction, reconstruction, and maintenance of the sanitary sewer system and shall be applied to the retirement of any bonded indebtedness which was incurred to building the sanitary sewer system.
PART 8 -- SEWER FACILITY FEES
Sec. 7190. Facility Fees. Facility fees shall be charged as set forth in the Master Fee Schedule and amended from time to time.
Sec. 7191. Payment for Connection. The permit for water and sewer connections shall be made at such time as any building permit is issued.
PART 2. If any section, subsection, subdivision, paragraph, sentence, clause, or phrase of this Ordinance or any part thereof is for any reason held to be unconstitutional, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, clause, or phrase thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, paragraphs, sentences, clauses, or phrases be declared unconstitutional.
PART 3. This Ordinance shall become effective at 12:01 a.m. on the 31st day after the date of its adoption, and within fifteen (15) days after its adoption, it shall be published once, together with the names of the Council Members voting thereon, in a newspaper of general circulation within the City.
INTRODUCED at a regular meeting of the City Council held on May 8, 2023 and PASSED, APPROVED, and ADOPTED by the City Council on May 22, 2023, on the following roll call vote to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
KAREN BRIGHT, MAYOR
**DRAFT**
Ordinance No. 23-__ Page 11
Attest:
WENDI B. SIMS, CITY CLERK
Approved as to Form:
DAVID P. HALE, CITY ATTORNEY
Attachment 2
Agenda Item No. 9
And i
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Megan Martin, Community Development Director SUBJECT: Development Application 23-14 - Request for a Two-year Time Extension for Development Application 10-03 for the Grover Beach Lodge Project Located at 55 West Grand Avenue
RECOMMENDATION
Adopt a Resolution to approve Development Application 23-14 granting a two-year time extension for Development Application 10-03 (Grover Beach Lodge project) with a previously adopted Final Environmental Impact Report (SCH# 2010051002).
BACKGROUND
Pacifica Companies (Applicant) submitted a request to the City of Grover Beach for a two-year time extension on April 3, 2023, to allow for additional time to obtain building permits and begin construction of the Grover Beach Lodge project (Attachment 2). The approved project consists of a 144-room hotel, a restaurant, and 4,000 square-feet of meeting space totaling approximately 121,000 square-feet located at 55 West Grand Avenue at the end of West Grand Avenue on State property at Pismo State Park.
In April 2014, the Council approved Development Application 10-03 for a Coastal Development Permit and Use Permit. The project was appealed to the Coastal Commission which determined in June 2014 that the appeals raised no substantial issue. The project was amended in January 2017 to add a roof deck and in July 2018 to eliminate the standalone conference center and reconfigure the on-site parking lots and on-site sanitary dump station. These approved amendments are available on the City’s website at:
https://www.groverbeach.org/DocumentCenter/View/13801/Combined-Resolutions-Grover-BeachLodge On May 2, 2023, the Planning Commission unanimously recommended the time extension for your approval. The Council has approved previous time extensions for the project given the complex permitting and development process related to this project. The project is unique because the lead permitting agencies are State Parks and the State Fire Marshal given the location on State property rather than the City. The project also requires permits from Caltrans, State Department of Fish and Wildlife, Union Pacific Railroad, and four utility companies. Review by four State permitting agencies along with the railroad and utility companies requires considerably more time and coordination to receive all required project permits.
In an effort to continue to make progress on the approved permit, the applicant submitted building plans to State Parks and the State Fire Marshal in December 2022. The applicant is requesting Staff Report: Time Extension for the Grover Beach Lodge (Development Application 23-14) Page 2 May 22, 2023
additional time to make corrections to the building documents to satisfy the State agencies’ comments, corrections, and commence construction.
Time extension requests may be approved consistent with Development Code Section 6.30.060.B if the applicant can demonstrate that delays were beyond their control. Based on the financial challenges that resulted from COVID-19 in addition to the complexity of review by several permitting agencies, staff has determined that Pacifica Companies’ request for the extension is reasonable and will allow additional time to respond and complete the plan review comments and have permits issued. Staff has reviewed the project and any applicable Development Code amendments since the project approval and has determined there have been no Code changes that would require revisions to the project at this time. Therefore, staff is recommending that the Council approve the time extension request.
FISCAL IMPACT
There is no fiscal impact associated with this action.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt a Resolution to approve Development Application 23-14 for a two-year time extension for Development Application 10-03 (Grover Beach Lodge project); or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
On April 20, 2023, a public hearing notice for the Planning Commission and City Council meeting was mailed to all property owners located within 300 feet of the property, all occupants within 100 feet of the property, all residences in Le Sage Mobile Home Park, and posted as required by City code. On May 11, 2023, a public hearing notice for the City Council meeting was published in the New Times. The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. Draft Planning Commission Minutes
3. Time Extension Request
Attachment 1
RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA APPROVING DEVELOPMENT APPLICATION 23-14 FOR A TWO-YEAR TIME EXTENSION TO DEVELOPMENT APPLICATION 10-03
FOR THE GROVER BEACH LODGE PROJECT
WHEREAS, Development Application 23-14 has been received from Grover Beach Lodge L.P. (Applicant) requesting a two-year time extension of Development Application 10-03 for the Grover Beach Lodge project located at 55 West Grand Avenue; and WHEREAS, on March 5, 2012, the City Council certified the Environmental Impact Report prepared for the project in compliance with the California Environmental Quality Act (CEQA); and WHEREAS, on April 7, 2014, the City Council conducted a public hearing and adopted Resolution No. 14-19 approving Development Permit 10-03 consisting of a Coastal Development Permit and Site and Architectural Plans; and
WHEREAS, on May 2, 2016, the City Council conducted a public hearing and adopted Resolution No. 16-30 approving a one-year time extension; and WHEREAS, on January 9, 2017, the City Council conducted a public hearing and adopted Resolution No. 17-04 approving an amendment to Development Application 10-03 to allow a roof deck and other minor project revisions; and
WHEREAS, on June 5, 2017, the City Council conducted a public hearing and adopted Resolution No. 17-28 approving a one-year time extension; and WHEREAS, on July 23, 2018, the City Council conducted a public hearing and adopted Resolution No. 18-77 approving an amendment to Development Application 10-03 for minor project revisions and Resolution No. 18-78 approving a one-year time extension; and WHEREAS, on September 3, 2019, the City Council conducted a public hearing and adopted Resolution 19-49 approving a two-year time extension; and WHEREAS, on July 26, 2021, the City Council conducted a public hearing and adopted Resolution 21-26 approving a two-year time extension.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach HEREBY makes the following findings and determinations with respect to the time extension for Development Application 23-14:
SECTION 1. Findings for a Time Extension. The City Council finds as follows:
1. There have been no changes in the conditions or circumstances of the site or development since the project approval. The site is unchanged since the project was approved and there have been no Development Code amendments that apply to the project. In addition, the Final Environmental Impact Report (EIR) prepared for the project is still valid because there have been no changes to the site, project scope, or surrounding area that would cause reevaluation of the Final EIR.
Resolution No. 23-__ - Grover Beach Lodge Time Extension Page 2
2. The delay in the project has not been caused by the applicant’s actions or failure to use due diligence in pursuing the required permits necessary to move forward with construction of the project. The applicant has submitted plans to the State (lead agency) and is awaiting comments to move forward. The complexity of needing permitting from multiple State agencies and entities has resulted in delays outside of the applicant’s control.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach DOES HEREBY APPROVE Development Application 23-14 for a two-year time extension to Development Application 10-03 consisting of a Coastal Development Permit and Use Permit subject to the condition below.
CONDITIONS OF APPROVAL:
1. This approval authorizes a two-year time extension for Development Application 10-03 for the construction and operation of the approved project. The project shall comply with the adopted City Council Resolution Nos. 14-19, 17-04 and 18-77 and all applicable mitigation measures contained in Resolution No. 12-14 certifying the Final Environmental Impact Report.
Upon motion by Council Member __________, second by Council Member ___________, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
the foregoing Resolution No. 23-__ was PASSED, APPROVED, and ADOPTED at a Regular Meeting of the City of Grover Beach City Council on this 22nd day of May. _______________________________
KAREN BRIGHT, MAYOR
Attest:
_______________________________
WENDI SIMS, CITY CLERK
Agenda Item No. 1
MINUTES
PLANNING COMMISSION MEETING
CITY HALL COUNCIL CHAMBERS
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
TUESDAY, MAY 2, 2023
CALL TO ORDER 6:03 P.M.
FLAG SALUTE The flag salute was led by all present.
ROLL CALL:
Commissioners: Ron Rodman, Vice Chair Anne Holden, and Chair David Halverson were all present. Rachel Mann and Cody McLaughlin were not present.
City Staff: Community Development Director Megan Martin, City Attorney David Hale, Senior Planner Rafael Castillo, and Planning Commission Secretary Nicole Retana
AGENDA REVIEW: No changes were noted.
Action: It was motioned by Commissioner Rodman and seconded by Vice Chair Holden to accept the agenda as presented, and the motion passed unanimously via voice vote.
PUBLIC COMMENTS:
Chair Halverson opened the floor to any member of the public calling into the meeting on the teleconference line (805) 321-6639 or anyone attending the meeting, for comment on items of interest but were not listed on the agenda. No one responded and the Chair closed the Public Comment segment for this portion of the meeting.
CONSENT ITEMS:
Prior to consideration of the Consent Items, Chair Halverson invited public comment on this matter. At this time Chair Halverson asked if there was anyone who wanted to make any public comments. No one responded and the Chair closed the Public Comment segment for this portion of the meeting.
1. Meeting Minutes of the March 7, 2023 Planning Commission Meeting Action: Approved the minutes as submitted.
2. Development Application 23-06
Applicant – 1071 Highland Way LLC.
Action: The Planning Commission adopted Resolution No. 23-06 approving Development Application 23-06 for a one-year Time Extension for Development Application 18-22 with a previously adopted mitigated negative declaration.
Attachment 2
Planning Commission Minutes – May 2, 2023 Page 2
Resolution No: 23-06: A Resolution of the Planning Commission of the City of Grover Beach Approving Development Application 23-06 for a One-Year Time Extension of Development Application 18-22 located at 1071 Highland Way. (Applicant: 1071 Highland LLC.)
3. Development Application 23-15
Applicant – 800 Farroll Investments LLC.
Action: The Planning Commission adopted Resolution No. 23-07 approving Development Application 23-15 for a one-year Time Extension for Development Application 21-16 with a previously adopted CEQA categorical exemption.
Resolution No: 23-07: A Resolution of the Planning Commission of the City of Grover Beach Approving Development Application 23-16 for a One-Year Time Extension of Development Application 21-16. (Applicant: 800 Farroll Investments LLC.) Motion: A voice vote motioned by Commissioner Rodman and seconded by Vice Chair Holden to approve Consent Agenda Items 1, 2 and 3 as recommended and the motion passed unanimously via voice vote.
PUBLIC HEARING ITEMS:
4. Development Application 23-14
Applicant – Pacifica Companies
Chair Halverson read the title to the foregoing item and deferred to staff for a report.
Community Development Director Martin presented a PowerPoint presentation discussing the proposed project.
At this time Chair Halverson asked if there was anyone on the teleconference line or in the chambers that wanted to make any public comments. No public comments were received at this time and Chair Halverson closed public comment.
Action: It was motioned by Vice Chair Holden and seconded by Commissioner Rodman, to recommend the City Council approve Development Application 23-14 granting a twoyear time extension for Development Application 10-03 with a previously adopted Final Environmental Impact Report (SCH# 2010051002).
The motion carried on the following roll call vote:
AYES: Commissioners Rodman, Vice-Chair Holden and Chair Halverson.
NOES: None.
ABSENT: Commissioners Mann and McLaughlin
ABSTAIN: None.
REGULAR BUSINESS ITEMS
5. West Grand Avenue Pre-Application
Applicant: Central Coast Builders
Chair Halverson read the title to the foregoing item and deferred to staff for a report.
Planning Commission Minutes – May 2, 2023 Page 3
Senior Planner Rafael Castillo presented a pre-application report via a PowerPoint presentation and introduced the applicant Scott Martin with RRM Designs.
At this time Chair Halverson asked if there was anyone on the teleconference line or in the chambers that wanted to make any public comments. Chair Halverson invited public comment on this matter.
• Cam Boyd
• Krista Jeffries
No further comments received at this time and Chair Halverson closed public comment.
Action: The Planning Commission received and provided input to staff regarding the preapplication on Development Application 22-07 for the conceptual mixed-use project at the northeast corner of West Grand Avenue and South 4th Street.
COMMISSIONERS' COMMENTS
Commissioner Rodman stated this will be his last meeting as he will be resigning from the Planning Commission.
Chair Halverson thanked Commissioner Rodman for his service and also, stated he would not be in town for the June meeting.
COMMUNITY DEVELOPMENT DIRECTOR’S REPORT
Community Development Director Martin reported that Mayor Pro Tem Miller of the City Council recently resigned, and the City Council interviewed five applicants and appointed Zach Zimmerman. She discussed that the City of Grover Beach hosted a San Luis Obispo Council of Governments and Housing and Community Development meet and greet in April. She reported on El Camino Real property. And lastly, mentioned the Camping Ordinance that took effect.
ADJOURNMENT 7:21 p.m.
CHAIR DAVID HALVERSON
SECRETARY TO THE PLANNING COMMISSION
NICOLE RETANA, DEPUTY CITY CLERK
(approved at PC meeting of )
COMPAN ES
4/3/2023
City of Grover Beach
Attention: Matt Bronson, City Manager
Megan Martin, Community Development Director
154 South Eighth Street
Grover Beach, CA 93433
Subject: Grover Beach Lodge Project
Project Update and Time Extension Request
Dear Mr. Bronson and Ms. Martin,
As you are aware, we requested a 2-year time extension of our Coasta l Development Permit (CDP), on June, 3 2021, due to the delays caused by the COVID 19 pandemic and subsequent business impacts.
That Development Application 10-03, for a 2-year extension was approved by the Grover Beach City Council on July 26, 2021.
As promised at that time, we authorized our design consultant team to immediately proceed with all the Design, Engineering, and Permit Processing functions, hoping to receive approvals from the JPA which would enable us to begin construction in 2022. Unfortunately, the Fire Marshall required that we update plans to the latest building code, so we had to sta rt over and update all architectural, MEP, and structural drawings to new building codes.
Updated plans, including relocation of meeting facil ities into the ma in Hotel building, were submitted to the State Fire Marshall, City of Grover Beach, and to State Parks in December of 2022. We and our · consultants are currently awaiting official plan-check comments, so we can make any required corrections, obtain Perm its, and start the Construction Bid Process.
We are anxious to start construction of this facil ity, but need additional time to final ize the construction documents, to the satisfaction of the JPA. By means of this letter and Application, we are respectfully requesting approval for a 2-year extension of the approved Coastal Development Permit.
Sincerely,
rh L, 'L-( I'\
Ashok lsrani
Grover Beach Lodge, L.P.
1775 Hancock Street, Suite 200 • San Diego, CA 921 I 0
(619) 296-9000 • Fax (619) 296-9090
www.pacificahost.com • www.pacificacompanies.com
Attachment 3
Agenda Item No. 10
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: Award of FY 2023-24 Community Grants
RECOMMENDATION
Approve the recommended FY 2023-24 Community Grants to provide $50,000 in American Rescue Plan Act (ARPA) funding to community-based organizations to provide services or programs for Grover Beach residents.
BACKGROUND:
In 2021, the City was allocated $3.2 million in one-time ARPA funding over a two-year period. As part of the FY 2022-23 revised budget adoption on June 27, 2022, Council provided direction to staff to use $50,000 of that funding for nonprofit assistance grants for agencies serving Grover Beach. On February 15, 2022 the Council approved a Community Grants policy (see Attachment 1) to provide guidance on the award of City discretionary money to be awarded by the City Council in any budget year. The policy establishes eligibility criteria for agencies or organizations and allowable services or programs for community grant funding. The policy also establishes scoring criteria for applications for community grant funding.
Staff used this approved framework to bring these recommendations to the Council to approve the appropriation of funding to eligible nonprofit agencies for the FY 2023-24 program year. The City accepted applications for grants up to $5,000 per organization between March 13 and April 14, 2023. The City received 20 timely applications from various organizations with a total of $102,500 of requested funding. Staff convened a review panel, including the City Manager, Deputy City Manager and two community stakeholders to score the applications. Based on the review panel’s combined scores, staff recommends the Council award a total amount of $50,000 in ARPA funding to 11 organizations, as shown in the chart below:
Applicant Proposed Program Amount
Requested
Arroyo Grande Community
Hospital
Homeless Patient Services Program –
healthcare services for homeless patients
$5,000
Boys and Girls Club of South SLO
County
8 Week Pickleball Play Program $5,000
Casa Solana Services for low-income women with
substance abuse
$5,000
Environmental Center of SLO Creeks to Coast litter pickup event $2,000 Five Cities Christian Women Food
Pantry
Feeding Our Neighbors in Need - food
bank services
$5,000
Staff Report: Approval of Recommended FY 2022-23 Community Grants Page 2 May 23, 2022
Hospice of SLO County In-home Support and Grief Counseling Program – increase awareness and access
in Grover Beach
$5,000
One Cool Earth School Garden Nutrition Education
Program
$5,000
Shower the People Mobile Shower Program – free, hot
showers for homeless residents
$5,000
SLO Noor Foundation Health Clinics – free primary/specialty healthcare for uninsured residents
$4,000
Smart Share Housing Solutions Affordable housing and support for seniors $5,000 South SLO County Womenade Winter Break Food Program –
supplemental food for families with schoolage children over winter break $4,000
$50,000
FISCAL IMPACT
Approval of the recommended Community Grants will provide $50,000 in the City’s previously allocated ARPA funding to various nonprofit organizations who serve the Grover Beach community.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Approve the recommended FY 2023-24 Community Grants; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
ATTACHMENTS
1. Community Grants Policy
2. FY 2023-24 Community Grants Applicant List
1 City of Grover Beach
Community Grants Program Policy
Policy Statement
Grover Beach recognizes that nonprofit organizations can and will perform beneficial services through the granting of local funds. The City Council sets legislative financial management policies, as recommended by staff and advisory committees. Historically, the City Council has awarded community grants, when possible within budgetary constraints, to contribute toward the funding of programs conducted by non-profit organizations that actively enhance the quality of life for Grover Beach residents. This Community Grants Program Policy is designed to establish guidelines to allow for such funding, furthering City Council Goals.
Policy
1. Non-profit organizations must file a City application for the community grants funding program in accordance with the City’s timeline for grant applications, which may vary from year to year. Notification of the open grant period will be provided on the City’s website.
Applications must be submitted to the City Manager’s Office and forms are available on the City’s website or at City Hall. The application format and requested information is provided as Attachment 1.
2. Public funds shall be made available only when the funds are to be expended for a community program or service that will benefit the community and residents of Grover Beach.
3. Funds will not be allocated to the following organizations and activities (so as to maintain local government impartiality towards political campaigns, religious activities and fundraising endeavors):
a. Political action committees, political candidates, political campaigns, or programs engaged in partisan political activity;
b. Any organization conducting, promoting or denigrating religious activity wherein the funds would be used for sectarian purposes;
c. To support an organization’s fundraising event or activity;
4. Funds requested from membership-based adult organizations will not be considered if the funds requested are to be used to directly benefit its members and not the community of Grover Beach at large.
5. Requests for funding will be considered for award by the City Council only during the periods determined in this Council Policy and if submitted on the appropriate City application form.
6. Funding of a program will not constitute a precedent for contributions in subsequent years. 2 Eligibility
To be eligible for award of a community grant, agencies must:
1. Submit a separate, completed application form for each project or program (see Attachment 1).
2. Be incorporated as a tax-exempt nonprofit corporation (IRS 501-C) and/or exist as another government entity.
3. Operate in or provide direct services to the community of Grover Beach.
4. Demonstrate the managerial and financial capability to receive and expend grant funds.
5. Assure compliance with all applicable local, state, and federal laws including but not limited to non-discrimination requirements.
In the review panel’s sole discretion, an otherwise qualified applicant (who is unable, pursuant to an articulated justification consistent with promotion of City’s needs, to reasonably meet application requirements) may be granted an exception by the panel from one or more application requirements.
Programs for which funding is requested must qualify under one of the categories below:
1. Community and Social Services: Funding for programs and services that address identified community needs or problems (as stated in the City’s General Plan, Major City Goals, or other policies). These may include, but are not limited to, the following:
a. Crisis Intervention and/or Centers
b. Health and Safety
c. Youth-Serving Agencies
d. Social service agencies and programs.
e. Bilingual service agencies
f. Low-income service agencies
g. Homelessness
2. Project: Funding for one-time projects designed to address a significant community need or problem. City funding shall be limited to a specific timeframe, usually not more than one year.
Funding Request
All applications must submit a completed City application (Attachment 1) and the following attachments unless already on file with the City:
1. Names/addresses of current Board of Directors
2. Board approved current operating budget
3 Evaluation/Scoring Criteria
All applications will be submitted to the Office of the City Manager, C/O of the Deputy City Manager, for consideration. The Deputy City Manager will forward all qualifying applications to a review panel comprised of City staff and community stakeholders for review and consideration.
The review panel will score each qualifying application up to a possible total of 100 points, using the following criteria:
Criteria Total Possible Points
Degree to which the program or services
focus on the City of Grover Beach and its
residents
25 Projected impact or outcomes 25
Alignment with Major City Goal or other
Council Goals and priorities
15 Reasonableness of the proposed budget for
project or services
15 Ability to leverage other funding from
alternative sources
10 Organizational stability/competency 10
100 Total Possible Points
After review, the scored applications will be presented to the City Council for their consideration.
At the time of consideration and evaluation, staff will advise Council of available funding amount to be awarded. The Council will determine which applications will receive available funding and will direct staff to include that funding in the draft proposed budget.
Post Funding Application Requirements
Following award of community grant funds, the recipients will be asked to sign a City Grant Agreement (Attachment 2) stipulating the following conditions:
1. Carry adequate liability insurance naming the City of Grover Beach as additional insured as may be required by the City.
2. Not discriminate in employment or in clients served because of race, religion, national origin, sexual orientation or sex.
3. Be accountable for revenue and expenditures through standard bookkeeping procedures.
An annual audit or review at the applicant’s expense may be required, with the results available to the City of Grover upon request.
4. Provide access to periodic reviews by City staff and City Council for purposes of monitoring the program should the City wish to do so.
5. The funded applicant shall provide the City with a year-end report, including a full financial accounting and narrative report (Attachment 3).
The end-of-the-year report shall be in writing and submitted within 60 days after the oneyear grant period. This report must include a complete financial statement detailing all 4 expenditures of City monies for the program(s) covered under the grant and a narrative report on the project or program and its significance. The financial and narrative report should compare actual expenditures and accomplishments with the budget and objectives cited in the original proposal.
Failure to comply with the reporting requirements by the stipulated dates may lead to termination of the grant agreement and funds being returned to the discretion of the City Council. Failure to comply with reporting requirements will also automatically exclude an agency from eligibility to receive community grant funding from the City for the following two fiscal years
6. Funded applicants must return to the City any unexpended funds at the end of the oneyear period, or agreed upon project or program timeframe, or whenever the City reasonably determines that the applicant has not performed in accordance with the approved program proposal.
7. Any funds returned in accordance with this policy shall be returned to the fund from which they were allocated from.
8. City moneys shall be used only for the purpose and program(s) duly authorized and in accordance with the approved budget. Any deviation from the approved program proposal may be made only with the City’s prior written approval which requires Council authority.
If moneys are used outside the approved program proposal without prior written approval from the City, funds must be returned immediately to the City.
FY 2023-24 Community Grants Applicants
Animals in Need Fund
Arroyo Grande Community Hospital
Boys and Girls Club of South San Luis Obispo
Camp Fire Central Coast of California
CAPSLO
Casa Solana, Inc.
Central Coast Seniors
Environmental Center of SLO
Five Cities Diversity Coalition
Hospice of San Luis Obispo County
One Cool Earth
San Luis Obispo YMCA
SCORE San Luis Obispo, Chapter 597
Senior Angels of the Central Coast
Shower the People
SLO County UndocuSupport
SLO Noor Foundation Health Clinics
Smart Share Housing Solutions, Inc.
South SLO County Womenade
The Five Cities Christian Women Food Pantry
Attachment 2
Agenda Item No. 11
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: May 22, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Deputy City Manager
SUBJECT: Resolution Authorizing the Display of a Pride Flag at City Hall Adopt a Resolution authorizing the display of a commemorative flag to celebrate Pride Month at City Hall during the month of June.
____________________________________________________________________________
BACKGROUND
Historically, the City displays the United States Flag, the State of California Flag, and the City of Grover Beach Flag at City Hall and other City facilities in accordance with Federal and State law.
Additionally, since 2020, the City has displayed the Pride Flag during Pride Month in June to recognize and celebrate the members of the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) community in Grover Beach.
On May 8, 2023, the City Council adopted a resolution to establish a formal policy for displaying flags at City Hall and other City facilities. The policy clarified that City flagpoles are not intented to serve as a forum for free expression or speech by the public and established a process by which commemorative flags may be flown on City flagpoles, upon Councl approval, to express the official sentiments of the City. Following this adoption, the Council directed staff to return with a resolution to authorize flying the Pride Flag as a symbol of support for the LGBTQ community during the month of June consistent with the adopted flag policy.
FISCAL IMPACT
There is no direct fiscal impact to this action.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt a resolution to authorize the flying of the Pride flag at City Hall during the month of June 2023; or
2. Provide staff with alternative direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. City’s Flag Policy
RESOLUTION NO. 23-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA AUTHORIZING THE DISPLAY OF A COMMEMORATIVE FLAG
IN SUPPORT OF PRIDE MONTH DURING THE MONTH OF JUNE
WHEREAS, the City of Grover Beach currently displays the United States Flag and the State of California Flag at the Grover Beach City Hall; and WHEREAS, since 2020, the City of Grover Beach has displayed the Pride Flag during the month of June to celebrate Pride Month to recognize and celebrate the members of the Lesbian, Gay, Bisexual, Transgender, and Queer (LGBTQ) community in Grover Beach; and WHEREAS, the City of Grover Beach has adopted a flag policy that allows the display of commemorative flags upon resolution of the City Council; and WHEREAS, in adopting this Policy, the City Council desires to reflect the dignity of the flags flown at City-owned or City-maintained facilities, as well as the role the Grover Beach City Hall as an inclusive gathering location and local symbol of government and democracy; and NOW, THEREFORE, BE IT RESOLVED the City Council of the City of Grover Beach authorizes the display of the Pride Flag at City Hall during the month of June as a symbol of support for the LGBTQ community.
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings.
On motion by ______ seconded by _______, and on the following roll-call vote, to wit:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular meeting of the City Council of the City of Grover Beach, California this 22nd day of May 2023. __________________________________
KAREN BRIGHT, MAYOR
ATTEST:
_______________________________
WENDI SIMS, CITY CLERK
D R A F T
Attachment 1
1 CITY OF GROVER BEACH POLICY ON
DISPLAY OF FLAGS
Attachment 2
I. Purpose
A. The Grover Beach City Council desires to establish clear guidelines regarding:
1. The outdoor display of the United States Flag, the California State Flag, and the City of Grover Beach Flag at City facilities or City-owned or City-maintained flagpoles; and
B. In adopting this Policy, the City Council desires to reflect the dignity of the flags flown on flagpoles or displayed at City-owned or City-maintained facilities, as well as the role of the Grover Beach City Hall as an inclusive gathering location and local symbol of government and democracy.
C. In adopting this Policy, the City Council declares that flagpoles owned or maintained by the City of Grover Beach are not intended to serve as a forum for free expression by the public, but rather as a non-public forum for the display of the United States, State of California, City of Grover Beach, and any commemorative flag authorized by the City Council as an expression of the City Council's official sentiments (government speech).
II. Policy
A. Conformance with Federal and State Regulations. Flags shall be displayed in accordance with Federal and State statutes and regulations, including, but not limited to, United States Code, Title 4, Chapter 1 and California Government Code section 430 et seq., and this Policy.
1. Per California Government Code section 431(a), the Flag of the United States and the Flag of the State of California shall be prominently displayed upon or in front of public buildings of the City.
2. Per California Government Code section 434.7, any Flag of the United States or Flag of California that the City purchases must be made in the United States.
3. The United States Flag may only be flown at half-staff in accordance with the guidelines set forth at https://www.usa.gov/flag. The State of California Flag shall be flown at half-staff if the United States Flag is flown at half-staff or on order of the Governor.
B. City Facilities other than the Grover Beach City Hall. At facilities that the City owns or maintains (other than facilities maintained by other governmental entities), there may be one flagpole where the United States Flag shall be flown, and the State of California flag may be flown as described in this Section II, entitled Policy. 2 C. Grover Beach City Hall.
1. There shall be flagpoles at the Grover Beach City Hall to fly the following flags in the manner described below: Flag of the United States, Flag of the State of California, Flag of the City of Grover Beach, and any approved commemorative flag.
2. The City of Grover Beach Flag shall fly at half-staff if either the United States or California Flag is at half-staff. The Mayor may order the City of Grover BeachFlag to fly at half-staff at the death of a current or former City Council Member or current City staff member or a historically significant member of the community.
3. Commemorative Flag.
a. As expression of the City’s official government speech, the City Council may authorize the display of a commemorative flag to fly only at the Grover Beach City Hall flagpole.
b. The City Council shall only consider a request to display a commemorative flag if the request is made by a member of the Grover Beach City Council and another City Council member agrees to place the discussion to authorize such display on the agenda for a regular or special City Council meeting. Requests to fly a commemorative flag by members of the public will not be considered.
c. At a noticed and agendized City Council meeting, a majority of Council Members must agree to display the commemorative flag.
d. Commemorative flags shall be displayed for a period of time that is reasonable or customary for the subject that is to be commemorated, but no longer than thirty (30) consecutive days.
e. Commemorative flags must be either purchased by the City or temporarily donated for the City’s use and must be clean, without holes and tears, and be made of an all-weather fabric. Commemorative flags must be the same size or smaller than the United States and California flags that are flown.
The City will not be responsible for the condition of the commemorative flag once flown.
f. If any other flag is flown at half-staff, the commemorative flag will also be flown at half-staff.
g. A “commemorative flag” as defined in this Policy shall mean a flag that identifies with a specific historical event, cause, nation or group of people that the City Council chooses to honor or commemorate consistent with the City’s mission and priorities. The following are not allowed as Commemorative Flags and will not be considered by the City Council:
3 i. Flags of a particular religious movement or creed to avoid the appearance of City government endorsing religion or a particular religious movement or creed;
ii. Flags of a political party to avoid the appearance of City government endorsing a political party; and
iii. Flags advocating a certain outcome in an election.
III. Procedures
A. No other flag shall be placed above the United States Flag and no other flag shall be larger than the United States Flag. Other flags may be flown at the same heightand in the same size, in accordance with this Policy. Where both the United State Flag and the California State Flags are flown, they shall be of the same size.
B. Flags should be hoisted briskly and lowered ceremoniously. The United States Flagshould be hoisted first and lowered last.
C. Flags shall be displayed during operating hours on all days on which the City is open for business, and on national and State holidays. Flags may be displayed twenty-four (24) hours a day as long as they are illuminated during darkness.
D. Flags shall not be displayed during inclement weather unless all-weather flags areused and are illuminated during darkness.
E. When flags are displayed on a single pole, the order from top to bottom shall be: the United States Flag, the California State Flag, and, if displayed, the City of Grover Beach Flag.
F. When the flags are flown from adjacent flag poles, the United States Flag shall beflown at the highest point of honor, which is the furthest point to the left from the standpoint of the observer ("the flag's right").
G. When a flag is displayed at half-staff, it shall first be hoisted to the peak for a moment and then lowered to half-staff position. Before being lowered at the end ofthe day or when taken down, the flags shall again be hoisted to the peak for a moment and then fully lowered.