Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: June 12, 2023 FROM: Matthew Bronson, City Manager
PREPARED BY: Deanne Purcell, Administrative Services Director SUBJECT: FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program
RECOMMENDATION
Review the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the two-year budget for adoption on June 26, 2023.
BACKGROUND
The FY 2023-25 Proposed Budget and FY 2023-28 Five-Year Capital Improvement Program (CIP) has been released to the Council and posted on the City’s website along with attached to this staff report as Attachment 1. A public hearing will be held on June 12, 2023, to take public comment on the proposed budget and receive Council direction prior to the adoption of the FY 2023-25 budget scheduled for June 26, 2023.
The total proposed citywide budget for FY 2023-24 is $36.2 million, including $18.9 million in the City’s General Fund, $5.6 million in Enterprise Funds including Water and Wastewater Funds, and $1.5 million in Special Revenue Funds, not including the CIP. The five-year CIP includes $10.2 million in funding in FY 2023-24 for key capital projects or 28% of the total proposed citywide budget. The total proposed citywide budget for FY 2024-25 is $31.7 million, including $18.8 million in the City’s General Fund, $5.5 million in Enterprise Funds including Water and Wastewater Funds, and $1.3 million in Special Revenue Funds, not including the CIP. The five-year CIP includes $6.0 million in funding in FY 2024-25 for key capital projects or 19% of the total proposed citywide budget. Highlights and major changes to the budget are identified in the City Manager’s Letter of Transmittal which is included in the first section of the Proposed Budget document and information on the City’s revenues and expenditures is incorporated throughout the document.
The City continues to build a strong financial foundation that allows for significant investments to address community needs as reflected in the Council Goals for FY 2023-25. General Fund tax revenues make up close to 80% of total revenue and are on track with the five-year forecast. This includes the following five significant revenue sources:
• Sales Tax– projections assume that sales tax revenues will plateau in FY 2023-24 with a minor increase of 0.6% from the current FY 2022-23 and then return to a more consistent growth level of 3% in FY 2024-25. Estimates include $2.6 million in both FY 2023-24 and FY 2024-25 from Measure F-20 approved by voters in November 2020. • Property Tax - projected growth of 4% in FY 2023-24 and 3% in FY 2024-25. • Cannabis Tax – projection assumes $1.3 million in FY 2022-23 as a base with a 2% annual inflationary increase in both FY 2023-24 and FY 2024-25.
Staff Report: FY 2023-25 Proposed Budget and FY 2023-28 Five Year CIP Page 2 June 12, 2023
• Transient Occupancy Tax (TOT) – projections assume a 3% increase in both FY 2023-24 and FY 2024-25 based on short-term rentals and increased travel activity. TOT does not include future hotel projects until construction begins though construction is anticipated to begin on the 950 El Camino Real hotel project in FY 2023-24. • Franchise Fees – Franchise fees for FY 2023-24 of $735,000 include the new transoceanic fiber optic cable revenue of $100,000 that was delayed for the last two fiscal years but is expected to be collected next year. For FY 2024-25, the proposed franchise fees of $948,000 include a total fiber optic cable revenue of $300,000.
In terms of expenditures, the Proposed Budget includes a General Fund contribution of $1.5 million in both FY 2023-24 and FY 2024-25 for the City’s CIP. This is well above the $300,000 contribution for CIP in FY 2020-21 and prior years. The Proposed Budget for the General Fund also includes operating budget recommendations of $290,000 in additional net expenses for FY 2023-24 and $458,000 in additional net expenses for FY 2024-25. Examples of General Fund budget recommendations reflected in the Proposed Budget are included below:
• 1.0 FTE in Public Works for Maintenance Superintendent position (40% funded by the General Fund with the rest by Enterprise Funds)
• 0.5 FTE in Parks and Recreation to increase part-time Administrative Assistant I position to full-time (funding this year previously approved as a mid-year budget adjustment) • Six new Police patrol vehicles to replace existing vehicles at the end of their useful life • Three new Public Works fleet trucks to replace outdated existing vehicles • Vehicle storage rental costs for Police and Public Works vehicles (87% funded by the General Fund with the rest of Police COPS grant funds)
• Technology equipment for Police including additional body cameras and drones • Health and wellness program expenditures in Police
• Fire Authority station alerting system
• Additional organizational development and training costs The General Fund operating budget also includes a significant increase to the Five Cities Fire Authority (FCFA) of $755,000 in FY 2023-24 and $836,000 in FY 2024-25 from the City’s current cost of $2 million. A fire services report was prepared for the City from consultant Baker Tilly outlining the FCFA forecast through FY 2028-29 using various scenarios. The proposed budget includes Staffing Plan A-4 with a City contribution of $2.77 million for FY 2023-24 and $2.85 million for FY 2024-25 pursuant to Council direction. The proposed budget also assumes revenue from the Oceano Community Services District and the County in each fiscal year for the continued provision of services to Oceano through a contract with the new Joint Powers Authority while the Local Area Formation Commission divestiture process is ongoing.
The recommended budget for FY 2023-25 represents a significant investment in City resources to implement Council Goals and address community needs while maintaining sufficient reserves.
The proposed General Fund budget for FY 2023-24 is balanced with a surplus of approximately $400,000 and ending reserves of approximately 42% while the projected General Fund budget for FY 2024-25 will show a budget deficit of approximately $600,000 that will need to be closed using reserves to balance the budget. This will bring the ending reserves down to 37%, which is still well above the Council’s reserve goal of 25% to provide sufficient reserves for emergencies or unforeseen events or needs. This level of reserves reflects the City’s cautious fiscal management. However, long-term forecasts illustrate the need to reduce General Fund operating and/or capital expenditures to close a funding gap while maintaining sufficient reserves unless additional revenues are generated to support community needs. Staff will bring further information to the Council this next fiscal year about addressing this long-term funding need.
Staff Report: FY 2023-25 Proposed Budget and FY 2023-28 Five Year CIP Page 3 June 12, 2023
FISCAL IMPACT
There is no direct fiscal impact from this agenda item as the budget will be approved at a subsequent meeting. The FY 2023-25 Proposed Budget contains comprehensive financial information at the fund level (Fund Information section) and departmental and program information (Department Budgets).
ALTERNATIVES
The Council has the following alternatives to consider:
1. Review the FY 2023-25 Proposed Budget and FY 2023-28 Capital Improvement Program and provide direction to staff to finalize the budget for adoption on June 26, 2023; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. A public hearing notice was published in New Times and posted accordingly in the locations for public notices.
Attachments
1. FY 2023-25 Proposed Budget (Printed copies provided to City Council under separate cover). An electronic copy is available on the City website.
Proposed Budget
FY 2023-24 & 2024-25
GROVER BEACH
CALIFORNIA
CITY OF
Attachment 1
Table of Contents
CITY OVERVIEW
City Manager’s Letter of Transmittal 1
City Council Goals 11
Major City Goals Work Programs 13
City Government 19
Profile of Grover Beach 21
FINANCIAL TRENDS
Financial Trends 25
Employer Pension Contribution Rates 32
BUDGET OVERVIEW
City Operating Budget 35
CIP Project Budget 46
Schedule of Interfund Transfers 47
Full Time Equivalents Personnel 49
DEPARTMENT BUDGETS
Administrative Services 51
City Manager’s Office 55
Community Development 60
Parks & Recreation 66
Police 69
Public Works 74
Non-Departmental 82
FUND INFORMATION
General Fund 83
Capital Projects Fund 86
Special Revenue Funds 87
Enterprise Funds 100
CAPITAL PROJECTS
Executive Summary 104
Revenue Funds 105
Projected Revenue Summary 107
Expenditure Summary by Project Category 108
Completed Capital Projects 110
Current Projects 112
Unfunded Needs 145
APPENDIX
Financial Policies 149
Gann Appropriation Limit 155
CITY
OVERVIEW
City Overview
1 CITY MANAGER’S LETTER OF TRANSMITTAL
Honorable Mayor and Council Members:
I am pleased to present the total budget of $36.2 million for the City of Grover Beach for the upcoming fiscal year 2023-24 including a General Fund budget of $18.9 million along with a total budget of $31.7 million for the subsequent fiscal year 2024-25 with a General Fund budget of $18.8 million. As we close our current fiscal year 2022-23, I would like to take a moment to recognize our substantial progress and accomplishments in addressing community needs and implementing the Council’s policy direction, while acknowledging future challenges we face.
Over the past two fiscal years, pandemic conditions changed dramatically with the availability of a vaccine along with compliance with public health guidance which enabled our community to continue return to more normal activities. However, economic impacts of the pandemic, labor shortages, high inflation and national economic uncertainty continues to be difficult for the local business community. Over the past year, the City has continued to be a leader in supporting local businesses during difficult times in partnership with the South County Chambers of Commerce completing a third “Buy Local” program in February and March 2023 to encourage spending at local restaurants, breweries, and wineries, which have had a particularly hard time with these economic headwinds. This program generated $28,000 in funding for local businesses with just over $2 in customer spending for every $1 in public funds invested. The City also implemented a Small Business Façade Improvement grant program in 2022, which provided at total of $75,000 in grants of up to $10,000 per business to improve building exteriors, signage, and outdoor seating areas, benefitting local businesses and improving the aesthetic appeal of the City’s commercial areas.
The City of Grover Beach has also made significant strides in building an even stronger and better community in alignment with Council Goals. Over 93% of the tasks identified for FY 2022-23 Major City Goals at mid-year were completed or in progress. Streets continue to be repaired throughout the City as we have improved nearly 2/3 of local streets (259 blocks) through Measure K-14 bond funding approved by voters in 2014 and are excited to begin construction on the West Grand Avenue Streetscape project between 4th and 8th Streets in Summer 2023. We have continued to install new water and sewer lines, sidewalks, bike lanes and ADA accessible corner ramps to continue improving infrastructure in our community. Economic development continues to be one of the City’s top goals and in addition to the business support mentioned earlier, the City continued its partnership with the South County Chambers City Overview
2 of Commerce on economic development services, focusing on expanding the City’s tourism marketing through the Visit Grover Beach brand, which was nominated for a Visit California Poppy Award for Best Overall Destination Brand Identity (under $1 million) in 2022. The hotel project located at 950 El Camino Real is in building plan review with groundbreaking slated to occur in late 2023. The developer of the Grover Beach Lodge also continues their work with State Parks on construction plans and the developer of the hotel project at 1598 El Camino Real is working on their construction plans for submission to the City.
With regards to housing, the City has worked diligently this year to implement our Development Code and Land Use Element updates the Council approved in 2022. Additionally, the City implemented Accessory Dwelling Unit template plans to streamline the permitting process for those units. In continued efforts to make housing more affordable and accessible, the City approved development applications for a mixeduse property on 4th Street and West Grand Avenue, which will provide 35 housing units and new commercial space to revitalize this core intersection in the City commercial corridor, as well as other developments which will provide additional housing units. The City also continues to work with People’s Self-Help Housing to build a 53-unit affordable housing project on vacant City-owned and private property near the corner of South 13th Street and West Grand Avenue. Addressing homelessness is also a top priority for the City with substantial progress this year on creating additional shelter space for unhoused individuals with the opening of the Cabins for Change project on 16th Street and Longbranch, in partnership with the County of San Luis Obispo and the 5Cities Homeless Coalition (5CHC), which is providing temporary housing and wraparound services for 20 unhoused individuals in the South County area. In addition, the City utilized American Rescue Plan Act funds to purchase property at 4th Street and Barca to serve as a future site for additional shelter housing and entered a long-term lease with 5CHC to operate a facility there. Along with these efforts, the City adopted a camping ordinance in March 2023 to regulate camping in public and private spaces in the City, within legal limits, and continues cleaning encampment areas and removing trash and debris.
Lastly, public safety is a core responsibility of local government and we have made significant strides this past year in filling vacant positions for Police Officers and Community Services Technicians, and upgrading and expanding our police technology. We are also working toward a plan to continue a well-maintained and equipped fire and emergency medical service, after the divestiture of the Oceano Community Services District (OCSD) from the Five Cities Fire Authority (FCFA) including reconstituting the FCFA as a two-city agency with Arroyo Grande.
City Overview
3 In addition to these achievements, the City has continued its prudent fiscal stewardship maintaining a strong financial foundation over this past year. The City’s revenues continue to be strong overall particularly with sales tax, property tax, and transient occupancy tax. Sales tax is now the City’s highest revenue source due in large part to passage of the Measure F-20 1% sales tax increase in November 2020.
Sales tax revenues are projected to plateau in FY 2023-24 and then return to a more consistent growth in FY 2024-25 and the next couple of years. Cannabis revenues continue to decline given continued uncertainty in the cannabis industry from State regulation and taxation and extent of illegal cannabis businesses and are projected to be approximately $330,000 lower than expected. However, this tax will still produce $1.3 million in general revenue to support City projects and services and is generated through 13 current commercial cannabis businesses operating in a safe and responsible way. The City’s revenues coupled with the strong fiscal management of City departments are projected to produce a year-end General Fund surplus of approximately $438,000 with ending reserves totaling $6.9 million or 42% of operating expenditures. This level of reserves is higher than the Council’s policy goal of 25% of operating expenditures and provides sufficient reserves for emergencies or unforeseen needs given continued uncertainty in the economy. As we complete this fiscal year, revenues continue to be strong given the strength of the local economy and level of local and visitor spending at local businesses including cannabis businesses and position the City to make significant investments in this upcoming budget.
City Council Goals
Since 2017, the City Council has conducted an annual goal-setting process to determine the highest priorities for the City organization to implement in the upcoming fiscal year. On March 13, 2023, the Council adopted a set of Council Goals for FY 2023-25, following a goal-setting workshop on March 6, 2023. The Council considered the long-term financial forecast, implementation of FY 2021-23 Council Goals, and input on potential goals from Advisory bodies and the community through an online survey and in-person forum.
The Council was asked to submit up to seven goal suggestions responding to the following question: Of all the many things that we would like to do for Grover Beach, which are the most important things for the coming two fiscal years? After carefully reviewing, rating, and ranking the candidate goals, the Council adopted a highly focused set of collective goals organized into three priority categories:
Major City Goals. These represent the most important, highest priority goals for the City to accomplish over the next two years, and as such, resources to achieve them should be included in the FY 2023-25 budget.
o Economic Development and Community Promotion
o Housing and Homelessness
City Overview
4 o Public Safety
o Street Maintenance and Complete Streets
Other Important Goals. These goals are important for the City to accomplish and resources to achieve them should be made available in the FY 2023-25 budget where feasible. o Building and Facility Improvements
o Community Engagement
o Water Supply and Resiliency
Address as Resources Permit. While it is desirable to achieve these goals, doing so over the next two years is subject to resource availability.
o City and School Partnership
o Code Compliance
o Environmental Sustainability
The Council is to be commended for its continued strategic focus on key priority areas to drive City resources and investments to best address community needs. Building on the Council’s goals for FY 2023- 25, staff has developed work programs for each of the four Major City Goals to specify what will be done over the next year in carrying out those goals. Adoption of the revised FY 2023-25 budget will serve as the approval of these work programs which staff will begin implementing in the new fiscal year and providing progress reports to Council throughout the year.
FY 2023-25 Budget Overview
The budget for the fiscal year 2023-25 reflects a balanced budget and healthy reserves, but with future financial challenges. The City continues to make significant community investments made possible by projected General Fund revenues as highlighted below:
Sales Tax - Projections were determined using the most recent report from the City’s sales tax consultant which estimates that sales tax revenues will plateau in FY 2023-24 with a minor increase of 0.6% from the current FY 2022-23 and then return to a more consistent growth level of 3% in FY 2024-25.
Property Tax - The most recent estimates provided in January 2023 by San Luis Obispo County Tax Assessor’s Office project a 4% increase next FY 2023-24 from the current FY 2022-23 and a 3% increase in FY 2024-25. Property tax has been a consistent revenue source for the City and average annual increases have been 4.6% over the past five years. Cannabis Tax - Projections for FY 2023-24 of $1,326,000 is calculated off a 2% increase from the current FY 2022-23 based on revenues received through the third quarter. It is projected that the City will receive $1.3 million, which is $332,000 lower than the $1,632,000 originally budgeted. Staff City Overview
5 continues to recommend caution with cannabis tax revenues and continues to recommend onetime uses for this revenue source. Transient Occupancy Tax (TOT) - TOT is projected to increase 3% each year based on the added short-term rentals (STRs) and increased travel activity that has picked up over the last two years that were impacted by the pandemic. The projections assume $900,000 for FY 2023-24 and $927,000 for FY 2024-25. TOT does not include future hotel projects until construction begins but it should be noted that construction is expected to begin on the 950 El Camino Real hotel project in FY 2023-24 based on information from the developer.
Franchise Tax – Franchise fees for FY 2023-24 of $735,000 include the new transoceanic fiber optic cable revenue of $100,000 that was delayed for the last two fiscal years but is expected to be collected. For FY 2024-25, the proposed franchise fees of $948,000 include a total fiber optic cable revenue of $300,000.
In terms of expenditures, the budget for FY 2023-25 continues to make significant investments in addressing community needs in alignment with the Council Goals. The budget includes a General Fund contribution of almost $1.5 million in FY 2023-24 and $1.5 million in FY 2024-25 for the City’s Capital Improvement Program (CIP) as presented to the Council on March 27, 2023. The Council provided direction to incorporate these amounts into the final CIP included with the adopted budget which will enable the City to carry out additional capital projects along with funding from Measure K-14 street bonds, Water and Wastewater Enterprise Funds, and other funds. The CIP also includes funding from the Water Fund for the City’s share of costs for the Central Coast Blue regional recycled water project to provide sustainable water supplies for years to come. The budget includes General Fund operating budget recommendations of $290,000 in net expenses after revenue offsets for FY 2023-24 compared with the budget in FY 2022-23 including one new position and $458,000 in net expenses after revenue offsets in FY 2024-25. These funds are proposed to be allocated with a continued focus on City Council goals.
Below is a summary of notable items included in the adopted budgets over the next fiscal year listed by each of the four Major City Goals:
Economic Development and Community Promotion
Tourism development. The budget for FY 2023-25 includes $50,000 in contract funding with the South County Chambers of Commerce to provide tourism marketing services for the Visit Grover Beach tourism brand, website, and social media. While not a specific budget item, staff will begin oversight and construction management for a permitted hotel project at 950 El Camino Real, which is expected to begin construction in late 2023, and will continue to invest time to support the City Overview
6 permitting process related to an approved hotel project at 1598 El Camino Real as well as the Grover Beach Lodge project, for which the developer has submitted plans to State Parks given its location at Pismo State Beach. These projects will add approximately four hundred new rooms to the City.
The Council previously approved limited funding support for the 1598 El Camino Real project consistent with the City’s policy on providing financial assistance for catalyst economic development projects. The City does not include the projected revenues from hotel developments in financial forecasts until construction begins.
Commercial cannabis regulatory costs. Approximately $300,000 in ongoing costs in the Community Development, Police, and other departments is recommended in FY 2023-24 and FY 2024-25 to provide staff capacity and resources to effectively regulate the growing commercial cannabis industry in Grover Beach as part of our economic development work. With 13 businesses currently operating, the City will continue to carry out needed activities to help ensure a safe and regulated commercial cannabis industry with these regulatory costs covered by commercial cannabis permit revenue.
Housing and Homelessness
Housing development. The City will continue to process development applications for two West Grand Avenue mixed-use projects, which are currently in process and will provide additional housing options in the City. Additionally, the City will continue to coordinate permitting with People’s SelfHelp Housing (PSHH) and Housing Authority of San Luis Obispo County (HASLO) as the developers of an approved affordable housing development on South 13th Street near West Grand Avenue, which will provide for low and very low-income units. Staff will also continue to promote the City’s Pre-Designed Accessory Dwelling Unit (ADU) program for further housing options. Homelessness support. The City will continue its efforts to partner with the 5Cities Homeless Coalition (5CHC), the County of San Luis Obispo, and other agencies and stakeholders on addressing homelessness in our community. In FY 2021-22, the Council approved the purchase of property on South 4th Street using funds from the City’s ARPA allocation and approved a land lease with 5CHC to develop a homeless housing facility on that site. The City will continue to partner with 5CHC and other local agencies on efforts to address homelessness in South County including exploring temporary or permanent shelter spaces to help unhoused individuals find housing and connect to services. In addition to creating shelter space, the City approved a camping ordinance which became effective in April 2023 to regulate camping on public and private property in the City and will continue to pursue encampment cleaning and trash removal work along with outreach at affected locations such as the El Camino Real area.
City Overview
7 Public Safety
Fire and emergency medical services. The work program for fiscal year 2023-24 includes implementing a new Five Cities Fire Authority (FCFA) Joint Powers Authority with the City of Arroyo Grande, including the formation of a new governance and executive management structure and a temporary service contract with the Oceano Community Services District (OCSD). The City will also work with Arroyo Grande and the Local Area Formation Commission to review the OCSD divestiture request and potential service impacts to the FCFA.
Police improvements and needs. The FY 2023-24 budget includes funding for a Health and Wellness Program for Police Department employees and enhanced technologies to improve patrol vehicle cameras, license plate readers, community cameras and police radios.
Street Maintenance and Complete Streets
Measure K-14 street projects. The FY 2023-24 budget includes nearly $2.3 million in Measure K-14 funding for construction and design. The first project (CIP 2295-16) is a 17-block section of streets that includes portions of Ramona, Front Street, Saratoga, Beckett, and N. 2nd Street The design for the second project (CIP 2295-17) is included in FY 2023-24 and is a 15-block project that includes portions of 9th Street, Brighton, N. 11th Street, N. 12 Street, Ramona, Alma Court, and Moss Beach Court. The first project is due to begin construction in October 2023 with the second project scheduled to complete design in January 2024.
Improvements to major streets. The budget for FY 2023-24 includes $1.5 million for construction of the West Grand Avenue Streetscape project from 4th Street to 8th Street and $1.8 million to start construction of the North 4th Street repair project from West Grand Avenue to Oceanview Avenue.
Staff will continue to advance major streets projects as funding and workload allows in addition to Measure K-14 street projects and other infrastructure improvements. The five-year Capital Improvement Program identifies the annual investment the City is making in improving these major streets traveled upon by residents, businesses, and visitors. Sidewalk improvements. Sidewalk repairs and infill are also funded in this adopted budget to improve pedestrian accessibility in our community. The budget also includes $100,000 in new funding in FY 2023-24 for constructing infill sidewalks through private-public partnerships in conjunction with the Measure K-14 street projects CIP 2295-16 and 2295-17.
Overall, the General Fund budget for FY 2023-24 will be balanced with revenues of $19.4 million and expenditures of $18.9 million for a surplus of approximately $438,000. The projected budget for FY 2024- 25 is balanced using reserves to cover the revenue shortfall of $600,000 (revenues of $18.2 million less City Overview
8 expenditures of $18.8 million). The two-year budget is anticipated to produce ending reserves of approximately 42% of operating expenditures in FY 2023-24 and 37% in FY 2024-25 compared with the Council’s reserve goal of 25%. This level of reserves reflects the City’s cautious fiscal management and provides sufficient reserves for emergencies or unforeseen needs given economic uncertainties. However, beginning in FY 2024-25 the General Fund budget will annually produce a deficit that would need to be closed using reserves. Long-term projections illustrate the need to reduce General Fund operating and/or capital expenditures in order to close this funding gap while maintaining sufficient reserves unless additional revenues are generated to support community needs.
Table 1 -- Updated General Fund Projections
As expressed throughout this letter, the budget for FY 2023-25 represents a significant investment in City resources to implement Council Goals and address community needs while maintaining sufficient reserves.
The community’s investment as expressed through passage of Measure F-20 in November 2020 and the Council’s leadership in establishing the commercial cannabis industry to create jobs and generate tax revenue have positioned the City to carry out an extensive list of improvements that support and enhance the quality of life in our community. However, several factors, including the increased cost of fire and emergency medical services and other increases in the cost of doing business represent a challenge for the City in future fiscal years. There continue to be uncertainties and challenges facing the City described
FY 2021-22
Actual
FY 2022-23
Original
FY 2022-23
Estimated
FY 2023-24
Budget
FY 2024-25
Budget
Beginning Reserves $ 5,344,700 $ 6,937,300 $ 6,937,300 $ 6,650,342 $ 6,946,154 REVENUES:
Revenues/Transfers In 17,832,000 18,728,000 17,964,300 19,365,517 18,214,967 EXPENDITURES:
Operating Expenditures 15,373,900 16,205,900 15,535,258 17,234,158 16,932,139 CIP/Debt Service 134,200 168,000 109,825 102,547 296,619 Transfers Out/Other 589,300 2,090,000 1,089,175 1,591,000 1,600,000 TOTAL EXPENDITURES 16,097,400 18,463,900 16,734,258 18,927,705 18,828,758 ANNUAL SURPLUS (GF Reserves
used to cover GAP) $1,734,600 $264,100 $1,230,042 $437,812 ($613,791) Wastewater Fund Repayment (142,000) (142,000) (142,000) Estimated CIP Carryover (1,375,000)
Ending Reserves $ 7,079,300 $ 7,201,400 $ 6,650,342 $ 6,946,154 $ 6,190,363 Percent of Operating Expenditures 51% 49% 48% 42% 37%
City Overview
9 below including the overall economic environment, continued uncertainties with cannabis revenue, and fostering a continued sense of community in a time of change and uncertainty.
Overall Economic Environment
The City’s budget has recovered well from the economic impacts of the COVID-19 pandemic and the City did not experience a significant degree of revenue loss during the pandemic given our residential property tax base and the diversification of the City’s revenue sources. The City also experienced a sizeable influx of tourists to Grover Beach along with other coastal communities which led to the City’s highest level of transient occupancy tax revenue received in FY 2021-22. The positive economic conditions and the degree of fiscal stimulus in the economy such as ARPA funds will position the City and other communities to use public funding to make significant improvements to quality of life. However, there are significant regional economic changes on the horizon that we must plan for including the pending closure of the Diablo Canyon Power Plant and Phillips 66 refinery, and potential elimination of off-highway vehicle usage at the Oceano Dunes State Vehicular Recreation Area. There are also numerous economic uncertainties to navigate such as global economic impacts from the war in Ukraine and the continued high rate of inflation that affects the cost of living along with supplies and equipment. We also need to be mindful that some members of our community are still struggling given the depth of specific economic impacts in certain industries and may need financial assistance for housing, utilities, transportation, childcare, and other needs. The City has demonstrated a high degree of empathy and support for community members and this effort is important to continue in our recovery from the pandemic and economic impacts.
Continued Uncertainties with Commercial Cannabis Revenue This is a continued area of uncertainty for the City given the nature of the commercial cannabis industry as it continues to transition to a fully legal and stable industry statewide. The City’s stable financial outlook has been due in part to the revenues from the commercial cannabis industry along with inherent stability in one of the City’s largest revenue sources (property tax revenues). The commercial cannabis tax is expected to generate $1.3 million in revenues in FY 2022-23 and cannabis-related sales tax revenues also contribute to the City’s financial position. Grover Beach is a leader in establishing a successful commercial cannabis industry and the annual tax revenues continue to outperform initial estimates prior to establishing the industry. However, there are numerous uncertainties with these revenues given the tenuous nature of the legal cannabis industry and market implications with nearby cities establishing cannabis businesses which point to the need to consider opportunities such as onsite consumption lounges. The City continues to take a cautious approach with the use of additional general revenues City Overview
10 generated from cannabis taxes with these funds primarily used for one-time needs such as capital projects rather than ongoing programs or services.
Conclusion
Grover Beach is a vibrant, resilient, and caring community. The COVID-19 pandemic was a once-in-ageneration crisis that we all experienced and through these challenging times, our community has supported one another while demonstrating the “can do” spirit that exemplifies the city. Grover Beach also does not shy away from bold ideas and uncharted waters but rather embraces opportunities that can lead to a better community and improved quality of life despite our challenges. The FY 2023-25 budget embodies this sense of opportunity and investment to help our community continue to flourish and prosper as a beautiful community on the Central Coast to live, work, and play. I would like to recognize the outstanding work of our City staff in putting the FY 2023-25 budget together particularly our Administrative Services Director Deanne Purcell and Deputy City Manager Kristin Eriksson. We will continue to address challenges and pursue opportunities with the City Council’s leadership and City staff’s execution and work with our community to create an even stronger Grover Beach for years to come.
Respectfully submitted,
Matthew Bronson
City Manager
City Overview
11 CITY COUNCIL GOALS
MAJOR CITY GOALS
Economic Development and Community Promotion
Strengthen and maintain a business-friendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
Housing and Homelessness
Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the City and region, including supporting completion and operation of temporary shelter facilities in the City.
Public Safety
Ensure quality police, fire, and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
Street Maintenance and Complete Streets
Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, streetlights, crosswalks, trees/landscaping and other traffic calming design strategies.
OTHER IMPORTANT GOALS
Building and Facility Improvements
Support City programs, operations, and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved, and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
City Overview
12 Community Engagement
Continue a strong commitment to transparency and public participation in our City government through existing and new programs, initiatives, and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
Water Supply and Resiliency
Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
ADDRESS AS RESOURCES PERMIT
City and School Partnership
Establish a framework for communication between City officials and local public TK-12 education partners that operate within the City supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all and discuss potential parallel policy options for shared adoption.
Code Compliance
Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
Environmental Sustainability
Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies, and City operations
City Overview
13 MAJOR CITY GOALS WORK PROGRAMS
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION
Goal Statement
Strengthen and maintain a business-friendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
STAFF LEAD(S): Matthew Bronson, City Manager; Kristin Eriksson, Deputy City Manager; Megan Martin, Community Development Director
TASK DATE
1. Continue to work with the Chamber to enhance the Visit Grover Beach tourism brand, website and social media outreach
July 2023
2. Continue to collaborate with regional partner agencies to identify economic development strategies to support the regional economy
July 2023
3. Work with Chamber to conduct outreach with local businesses on key issues particularly along West Grand Avenue corridor July 2023
4. Facilitate development opportunities to help recruit and retain businesses July 2023
5. Begin oversight of construction for hotel project at 950 El Camino Real upon initiation of construction July 2023
6. Process building permits for the 1598 El Camino Real hotel project upon submittal by the developer July 2024
7. Continue involvement in Grover Beach Lodge hotel project with lead permitting agency State Parks and issue City permits for initial offsite construction upon plan submittal and approval July 2023
8. Continue to conduct outreach and regulatory oversight of commercial cannabis industry and process development
applications including onsite consumption areas upon submittal July 2023
City Overview
14 KEY POLICY/OPERATIONAL ISSUES
Revising the economic development services contract with the South County Chambers for Commerce to focus on tourism marketing
Continued focus on hotel development projects and the commercial cannabis industry give economic activity and development opportunities along with additional tax revenues Continued City’s involvement with regional economic development strategies to ensure community economic vitality in the future
Improvements to the West Grand Avenue to revitalize and enhance the City’s main commercial corridor
HOUSING AND HOMELESSNESS
Goal Statement
Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
STAFF LEAD(S): Megan Martin, Community Development Director; Matthew Bronson, City Manager; John Peters, Chief of Police
TASK DATE
1. Process development applications for West Grand Avenue housing and mixed-use projects upon submittal by property owners
July 2023
2. Coordinate with People’s Self-Help Housing and Housing Authority of San Luis Obispo on permitting of Cleaver & Clark Commons affordable housing project
July 2023
3. Educate developers on options for density bonuses to increase housing availability and provide for affordable housing
July 2023
4. Continue to publicize the City’s Pre-Designed Accessory Dwelling Unit (ADU) program using social media, local
newspapers, and community events
July 2023
5. Monitor and evaluate the effectiveness of the ADU program and make adjustments as needed July 2023
6. Seek Prohousing Designation from the California
Department of Housing and Community Development July 2023 City Overview
15 7. Coordinate with 5Cities Homeless Coalition on development and permitting of a new homeless housing facility on Barca Street.
July 2023
8. Work with 5Cities Homeless Coalition, County, and other agencies on securing one-time and ongoing funding for
homeless facilities and services
July 2023
9. Provide enforcement for updated homeless camping
ordinance and present review of initial results to Council by late 2023
July 2023
10. Conduct cleanings and implement access limitations related to homeless encampments on public property July 2023
KEY POLICY/OPERATIONAL ISSUES
Continue to follow State and regional housing and homelessness related policies to ensure the General Plan and Development Code supports development of affordable housing in the community.
Complete improvements to West Grand Avenue to enable additional housing and mixed-use opportunities along the City’s main commercial corridor. Strengthen relationships with developers, 5Cities Homeless Coalition, and other non-profits to address regional affordable housing and homelessness initiatives.
City Overview
16 PUBLIC SAFETY
Goal Statement
Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STAFF LEAD(S): John Peters, Chief of Police; Stephen Lieberman, Five Cities Fire Chief
TASK DATE
1. Start a dynamic Health and Wellness Program for Police employees by developing a peer support team and critical incident stress response model
June 2024
2. Create a regional Major Accident Investigation Team (MAIT) with the Police Departments of Arroyo Grande and Pismo Beach July 2023
3. Conduct recruitment of new Police Officers to fill current vacancies July 2023
4. Explore regional partnership opportunities to create a dedicated Mental Health profession position within the South County January 202
5. Add enhanced technologies (hardware and software) to improve patrol vehicle cameras, license plate readers, community cameras and police radios
June 2024
6. Implement new Five Cities Fire Authority (FCFA) Joint Powers Authority Agreement including formation of new governance and executive management structure along with temporary service contract with Oceano Community Services District July 2023
7. Implement FCFA service level changes including recruitment of new positions and contract fire prevention services by
Community Development Department
July 2023
8. Work with Arroyo Grande and County on Local Area Formation Commission review of Oceano fire services divestiture request and potential service impacts to FCFA
July 2023
9. Work with Arroyo Grande to update FCFA service level and budget for FY 2024-25 following completion of LAFCO
divestiture review process.
January 2024
City Overview
17 KEY POLICY/OPERATIONAL ISSUES
Fill vacant Police Officer positions to ensure sufficient staffing levels. Work toward accomplishing FY 2023-24 metrics of Police Department Strategic Plan. Significant time and resources needed in implementing Five Cities Fire Authority changes related to service level and governance.
Need to continue resolving long-term service and funding issues with fire services including potential County funding for Oceano service.
City Overview
18 STREET MAINTENANCE AND COMPLETE STREETS
Goal Statement
Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, streetlights, crosswalks, trees/landscaping and other traffic calming design strategies.
STAFF LEAD(S): Greg Ray, Public Works Director; Erin Wiggin, Capital Projects Manager; Gabriel Munoz-Morris, Senior Engineer
TASK DATE
1. Continue to work with PG&E to implement the Street
Lighting Project (CIP 2003) with the first phase on North Oak Park Boulevard
November 2023
2. Complete design and start construction of the sidewalk infill cost sharing program (CIP 2274) for two Measure K-14
projects (CIPs 2295-17 and 2295-17)
February 2023
3. Complete design and start construction of the West Grand Avenue Streetscape Project (CIP 2287) September 2023
4. Start construction of N. 4th Street repair project (CIP 2285) April 2024
5. Complete design and start construction of Measure K-14 project on portions of Ramona, Front, Saratoga, Beckett, and N. 2nd (2295-16)
October 2023
6. Complete design of Measure K-14 project on portions of N. 9 th, N. 11th, N. 12th, Brighton, Ramona, Alma Ct, Moss Ct (CIP 2296-17)
January 2024
KEY POLICY/OPERATIONAL ISSUES
Need to continue to achieve accelerated pace of projects within the City’s relatively small footprint of approximately two square miles without significant inconvenience to residents and with limited field staff available to provide project utility support. Need to continue planning for street maintenance work in future Capital Improvement Programs to maintain the City’s streets rehabilitated in recent years. Incorporating sidewalk infill, traffic calming, and other safety enhancements desired with street improvement work.
City Overview
19 CITY COUNCIL
Karen
Bright
Mayor
Robert
Robert
Mayor Pro
Tem
Daniel
Rushing
Council
Member
Clint
Weirick
Council
Member
Zach
Zimmerman
Council
Member
City Overview
20 EXECUTIVE MANAGEMENT
Matthew
Bronson
City Manager
David
Hale
City Attorney
John
Peters
Chief of
Police
Deanne
Purcell
Administrative
Services
Director
Megan
Martin
Community
Development
Director
Kathy
Petker
Parks and
Recreation
Director
Greg
Ray
Public Works
Director/City
Engineer
City Overview
21 PROFILE OF GROVER BEACH
Location
The City of Grover Beach is in the southern part of San Luis Obispo County on California’s Central Coast.
Grover Beach is bordered by Pismo Beach to the north, Arroyo Grande to the east, unincorporated Oceano to the south, and the Pacific Ocean to the west. The city is adjacent to Pismo State Beach and serves as the northern entry point to the Oceano Dunes State Vehicular Recreation Area. The city covers an area of
2.31 square miles and is midway between San Francisco and Los Angeles approximately ninety miles north of Santa Barbara and 150 miles south of Monterey. The city’s coastal location provides a temperate climate with mild and dry summers and wet winters.
Early History of Grover Beach
Long before the settlement of European explorers, the land now considered the City of Grover Beach was inhabited by the Chumash. The Chumash were skilled fisherman, herbalists, and hunters. Their lands stretched from Paso Robles all the way to the modern city of Malibu. Spanish explorer Juan Rodriguez Cabrillo was the first European to come to Grover Beach, during his voyage in 1542. However, the area was not officially settled by Europeans until 1772, during the Mission San Luis Obispo de Tolosa. The Mission was founded by Father Junipero Serra and is still standing today.
In 1840, Governor Juan B. Alvarado issued an 8,838-acre land grant known as “El Pizmo Rancho” to Jose Ortega. Ortega was a veteran in the Mexican War of Independence and petitioned the Mexican government for the land grant. In 1846, Ortega sold El Pizmo Rancho to Isaac J. Sparks. Local folklore claims that the land was won from Ortega in a game of Monte. Through the years, the area changed ownership many times, and records reflect that John M. Price (founder of Pismo Beach) purchased the land for 477 head of cattle from Jose Ortega in 1850.
City Overview
22 (Original Drawing of “El Pizmo Rancho”)
Founding and Naming the Town
In 1877, 35-year-old D.W Grover purchased a parcel of the original land grant with over $22,000 worth of gold, worth roughly $580,000 today. In August of 1887, Grover filed his plan for the self-named city at the San Luis Obispo Courthouse. The Town of Grover was established the same day. The name of the town officially became the ‘City of Grover City’ in 1959, when the city was incorporated. A public vote in 1992 changed the name to its current ‘The City of Grover Beach’ to emphasize its seaside location.
Commercial Development
D.W Grover hoped to create a booming city of vacationers and tourism. In the 1890’s Grover petitioned Southern Pacific to build a train station in his city to attract investors, but Oceano was chosen as the site for the desired railway. Grover and his partner George Gates promoted Grover City as the ‘grandest summer and winter seaside resort on the Pacific Coast.’ While the city did not become a bustling vacation destination during its founder’s ownership, the City flourished in 1934 under Horace V. Bagwell. Bagwell purchased 1,100 acres of land and advertised the city as ‘the home of the average man.’ Bagwell made the city affordable to the working class, and development began to speed up. In the 1940’s the first store opened, followed by the post office. By 1949, the Fairgrove Fire District and the Grover City Water district were established, paving the way for the 1950’s building boom.
City Overview
23 Officially Incorporating the City
An incorporation election on December 21, 1959, showed overwhelming support for the incorporation of the town. Mayor Fay Keen was the first mayor of the new city, and the City Council met for the first time just 7 days after the incorporation election. As the city boundaries were laid out, more opportunities for development arose. The city rapidly filled with restaurants, stores, and homes, becoming the beloved city it is today.
Government
Grover Beach has a Council-Manager form of government with four Council Members serving by district for four-year terms and a directly elected Mayor serving two-year terms. The Mayor and City Council serve as the legislative and policy making body of the City. The City Manager, appointed by the Council, serves as chief executive officer and is responsible for the day-to-day administration of City affairs. The City Council also appoints a City Attorney. There are three active Advisory Boards and Commissions that are appointed by the City Council: Planning Commission; Parks, Recreation, and Beautification Commission; and Citizen Oversight Committee for City Revenue Measures.
Services
The City provides a full range of municipal services. These include police protection, planning, building, water, sewer, street maintenance, and general administrative services. Wastewater treatment is provided to residents by the South San Luis Obispo County Sanitation District, a special district which also includes Arroyo Grande and the Oceano Community Services District. Fire protection services are provided by the City Overview
24 Fire Cities Fire Authority, a joint powers authority comprised of Grover Beach and Arroyo Grande. In addition, the City maintains five parks and two community recreation centers.
Community Demographics
Based on 2020 Census data, the city’s population is 12,701 which is a reduction from the population of 13,156 in the 2010 Census. The median household income for Grover Beach residents is $77,637 compared with San Luis Obispo County median of $82,514 and California median of $84,097. 9.4% of residents live below the poverty line compared with 13.1% in San Luis Obispo County and 12.3% in California. The owneroccupied housing unit rate for the City is 54%. The median housing value of owner-occupied housing units is $577,300 and median gross rent is $1,682.
Local Economy
Grover Beach is located on the Central Coast midway between the Bay Area and Southern California and has direct access to a major north-south highway, rail lines with freight trains and inter-city Amtrak service, and public transit routes, and is near the San Luis Obispo County Regional Airport. Grover Beach has the only train station in the South County area with daily Amtrak Pacific Surfliner train service north to San Luis Obispo and south to Santa Barbara, Los Angeles, and San Diego along with connecting bus service. The community is comprised of residential housing stock of all types and at a range of costs, commercial retail businesses along West Grand Avenue serving both residents and tourists, and ninety acres of industrial areas currently comprised of light manufacturing and service businesses. The City is working with private developers to construct three hotels including the beachfront Grover Beach Lodge and partnering with a local Internet provider on a municipal fiber broadband network initially serving industrial and commercial areas. In addition, the City has adopted ordinances allowing commercial cannabis businesses and has entitled approximately thirty retail, manufacturing, testing laboratory, and distribution businesses to date with 13 businesses currently operating. Cannabis businesses have added over two hundred jobs in the past three years and generate approximately $1.3 million in annual cannabis tax revenue for the City.
Financial Trends
25 FINANCIAL TRENDS
SALES TAX REVENUE: LAST TEN YEARS
Sales Tax
Sales tax is now the General Fund’s largest revenue
source at 34% of General Fund revenue. Sales tax
revenue has grown significantly in the last couple of
years due the passing of Measure F-20, 1% transaction
and use tax, approved by voters in November 2020.
Measure F-20 1% transaction and use tax is estimated
to be $2.5 million in FY 2022-23. In addition, inflationary rates and an increase in online sales have also
contributed to the increase in sales tax revenue.
As shown in the chart and table, sales tax revenue
increased in 2023 by 6%. Sales tax revenue has
continued to increase with an average annual increase
over the last five years of 24%.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
EST
SALES TAX
Fiscal Year Ending Amount % Change
2014 $ 1,513,647 8.2%
2015 $ 1,630,889 7.7%
2016 $ 1,962,043 20.3%
2017 $ 2,136,375 8.9%
2018 $ 2,116,064 -1.0%
2019 $ 2,565,665 21.2%
2020 $ 2,819,912 9.9%
2021 $ 3,846,967 36.4%
2022 $ 5,649,554 46.9%
2023 EST $ 5,986,000 6.0%
Average Annual % Change
Last 2 Years 26.4%
Last 5 Years 24.1%
Last 10 Years 16.5%
Financial Trends
26 PROPERTY TAX ASSESSED VALUATION: LAST TEN YEARS
Property Tax
Property tax has historically been one of the
General Fund’s most stable revenue sources and
comprises over 31% of General Fund revenues.
Property tax revenue is driven by changes in
assessed value as determined by the San Luis
Obispo County Assessor’s Office. As shown in the
chart and table, assessed valuation has
increased with an average annual increase of
4.6% over the past five years. The FY 2023-24
budget assumes that the City’s property tax
revenues will increase by 4% and by 3% in FY
2024-25.
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
EST
ASSESSED VALUATION TRENDS
Fiscal Year Ending Amount % Change
2014 $ 1,309,746 5.0%
2015 $ 1,392,728 6.3%
2016 $ 1,465,324 5.2%
2017 $ 1,548,746 5.7%
2018 $ 1,627,338 5.1%
2019 $ 1,730,926 6.4%
2020 $ 1,816,655 5.0%
2021 $ 1,901,543 4.7%
2022 $ 1,962,367 3.2%
2023 EST $ 2,040,862 4.0%
Average Annual % Change
Last 2 Years 3.6%
Last 5 Years 4.6%
Last 10 Years 5.1%
Financial Trends
27 CANNABIS TAX REVENUE: LAST FOUR YEARS
Cannabis Tax
Cannabis tax is the City’s third largest tax
revenue generator in the General Fund at 7% in
FY 2022-23. Cannabis revenue increased
significantly from inception FY 2017-18 through FY
2020-21 increasing from $16,000 in the first year
of collection to $2.4 million in FY 2020-21. FY 2021-
22 showed a downturn in revenue as cannabis
businesses begin operating in nearby cities and
the industry in general continues to face
significant pressure from an illegal market that is
not taxed or regulated. The FY 2022-23 revenue
amount represents a decrease of 14.2% as
cannabis sales continue to be sluggish due to the
continued challenges.
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2018 2019 2020 2021 2022 2023 EST
CANNABIS TAX
Fiscal Year Ending Amount % Change
2018 $ 16,359
2019 $ 953,342 5727.6%
2020 $ 1,936,729 103.2%
2021 $ 2,424,900 25.2%
2022 $ 1,515,600 -37.5%
2023 EST $ 1,300,000 -14.2%
Average Annual % Change
Last 2 Years -25.9%
Last 5 Years 1160.9%
Financial Trends
28 TRANSIENT OCCUPANCY TAX REVENUE: LAST TEN YEARS
Transient Occupancy Tax
Due to the passage of Measure L-18 in November
2018 along with steady growth in TOT, revenue for
FY 2018-19 increased by 16.7%. Due to COVID-19
and the related impact on the tourism industry,
TOT did not see any big increases in FY 2019-20
but has seen significant increases in FY’s 2020-21
and 2021-22 as tourism has picked up with the
waning of the COVID-19 pandemic and additional
TOT revenue has picked up for short-term rentals
(STR). TOT revenue for FY 2021-22 was higher
than what is estimated for FY 2022-23 due to a
one-time collection effort of $95,000 from prior
year where some permitted STRs were not paying
in a timely manner, which has been resolved.
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
$700,000
$800,000
$900,000
$1,000,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
EST
TRANSIENT OCCUPANCY TAX
Fiscal Year Ending Amount % Change
2014 $ 278,500 1.9%
2015 $ 314,300 12.9%
2016 $ 363,400 15.6%
2017 $ 368,700 1.5%
2018 $ 371,200 0.7%
2019 $ 433,249 16.7%
2020 $ 433,500 0.1%
2021 $ 580,400 33.9%
2022 $ 952,200 64.1%
2023 EST $ 874,000 -8.2%
Average Annual % Change
Last 2 Years 27.9%
Last 5 Years 21.3%
Last 10 Years 13.9%
Financial Trends
29 FRANCHISE FEE REVENUE: LAST TEN YEARS
Franchise Fees
This revenue source is comprised of franchises
paid to the City from utilities and private
companies such as Comcast, AT&T, etc.
Franchise fees are stable and have averaged a
3.3% annual increase over the past five years. The
installation of a new trans-oceanic fiber optic
cable was anticipated to add $100,000 in
franchise fees in FY 2022-23 but was delayed.
The increase is expected to be collected in FY
2023-24. An additional $300,000 is expected in
FY 2024-25 after installation of 3 more fiber optic
cables.
$300,000
$350,000
$400,000
$450,000
$500,000
$550,000
$600,000
$650,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
EST
FRANCHISE FEE
Fiscal Year Ending Amount % Change
2014 $ 506,200 8.6%
2015 $ 509,600 0.7%
2016 $ 523,300 2.7%
2017 $ 542,900 3.7%
2018 $ 529,200 -2.5%
2019 $ 555,460 5.0%
2020 $ 585,000 5.3%
2021 $ 600,200 2.6%
2022 $ 619,400 3.2%
2023 EST $ 623,000 0.6%
Average Annual % Change
Last 2 Years 1.9%
Last 5 Years 3.3%
Last 10 Years 3.0%
Financial Trends
30 GENERAL FUND OPERATING COSTS: LAST TEN YEARS
General Fund Operating Costs
The average annual increase in operating costs
has been 8.5% over the last five years due to
increased revenue capacity for City projects and
services. The FY 2023-25 budget includes a
General Fund contribution of $1.5 million in FY
2023-24 and $1.5 in FY 2024-25 to fund capital
projects. FY 2023-24 and 2024-25 budgets also
include an increase in the fire services contract
with Five Cities Fire Authority (FCFA) of $755,000
and $836,000 respectively. The current FCFA
budget of $2 million had not changed since FY
2019-20 due to an agreement that expired in June
2023.
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
EST
General Fund Operating Expenditures
Fiscal Year Ending Amount % Change
2014 $ 7,170,300 3.5%
2015 $ 7,670,500 7.0%
2016 $ 8,270,000 7.8%
2017 $ 9,129,900 10.4%
2018 $ 10,368,565 13.6%
2019 $ 10,977,200 5.9%
2020 $ 12,131,200 10.5%
2021 $ 13,507,556 11.3%
2022 $ 14,962,253 10.8%
2023 EST $ 15,535,258 3.8%
Average Annual % Change
Last 2 Years 7.3%
Last 5 Years 8.5%
Last 10 Years 8.5%
Financial Trends
31 GENERAL FUND RESERVES: LAST FIVE YEARS
ACTUAL COMPARED WITH 25% POLICY GOAL
General Fund Reserves
The graph depicts the ending reserves for the General Fund over the past four years and the estimate for the current year along with the goal amount based on the Council’s 25% current reserve policy goal. Ending reserves have remained higher than the policy level in recent years given the strong economy and prudent fiscal management focused on cost containment. This scope of reserves adheres to Council’s policy goal to ensure adequate reserves for emergencies or unforeseen circumstances or one-time needs. $0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
$7,000,000
2019 2020 2021 2022 2023 Estimate
Actual Policy
Financial Trends
32 EMPLOYER PENSION CONTRIBUTION RATES
Pension Cost Increases
A significant cost driver for the City and other cities in the state is pension cost increases. CalPERS has adopted a new amortization policy that shifts from a 30-year to a 20-year amortization period, which means after 20 years the increase in the unfunded liability will be fully paid off, but the increase in normal cost will continue. The chart below shows the ending of the 5-year ramp up in FY 2024-25 which will result in more level payments from year to year with a gradual decline in payments.
CALPERS EMPLOYER CONTRIBUTION RATES:
CLASSIC SWORN EMPLOYEES
0%
10%
20%
30%
40%
50%
60%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Fiscal Year Ending
Financial Trends
33 CALPERS EMPLOYER CONTRIBUTION RATES:
CLASSIC MISCELLANEOUS EMPLOYEES
0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Fiscal Year Ending
Financial Trends
34 BUDGET
OVERVIEW
Budget Overview
35 General Fund
$18,927,705
52%
Special Revenue
Fund
$1,457,107
4%
Enterprise Funds
$5,576,742
16%
Capital Improvement
Program
$10,201,500
28%
FY 2023-25 ALL FUNDS
CITY BUDGET
Overview
The City’s budget is a spending plan that is the legal authority to commit financial resources to provide services within Grover Beach. In FY 2021-22, the City shifted from an annual budget to a biennial budget.
The FY 2022-23 total budget is $36,163,054 and includes $18,927,705 in the General Fund, $5,576,742 in Enterprise Funds, and $1,457,107 in Special Revenue Funds. The budget includes $10,201,500 in the Capital Improvement Program (CIP) consisting of funding of $1,491,000 from the General Fund, $4,395,000 from Enterprise Funds, $2,815,500 from Special Revenue Funds and $1,500,000 from the Regional Early Action Planning (REAP) grant. The City’s General Fund budget is approximately 52% of the total budget in FY 2023-24 and provides most of the services commonly associated with city government such as Public Safety, Recreation, Planning, and Public Works. The FY 2023-24 General Fund budget includes $925,000 in American Rescue Plan Act (ARPA) federal stimulus funds to support community needs in recovering from COVID-19.
FY 2023-24
TOTAL EXPENDITURES
$36,163,054
Budget Overview
36 Use of Money and
Property
$467,600
Tax Revenues 1%
$15,014,700
Licenses,Fines 42%
433,700
1%
Other Agencies
$4,654,874
13%
Charges for
Current Services
$6,565,626
18%
Transfers In
2,901,417
8%
*Use of Reserves
$6,125,137
17%
FY 2023-24
TOTAL REVENUE
$36,163,054
*Includes Measure K-14 bonds
issued in prior years are used to
fund current street projects.
Budget Overview
37 The FY 2024-25 total budget is $31,685,292 and includes $18,828,758 in the General Fund, $5,506,057 in Enterprise Funds, and $1,316,477 in Special Revenue Funds. The budget includes $6,034,000 in the Capital Improvement Program (CIP) consisting of funding of $1,500,000 from the General Fund, $2,340,000 from Enterprise Funds and $2,194,000 from Special Revenue Funds.
FY 2024-25
TOTAL EXPENDITURES
$31,685,292
General Fund
$18,828,758
60%
Special Revenue
Fund
$1,316,477
4%
Enterprise Funds
$5,506,057
17%
Capital Improvement
Program
$6,034,000
19%
Budget Overview
38 Use of Money and
Property
$454,700
2%
Tax Revenues
$15,608,200
49%
Licenses,Fines
$443,100
2%
Other Agencies
$1,382,749
4%
Charges for
Current Services
$6,774,431
21%
Transfers In
$2,814,305
9%
*Use of Reserves
$4,207,807
13%
FY 2024-25
TOTAL REVENUE
$31,685,292
*Includes Measure K-14 bonds
issued in prior years are used to
fund current street projects.
Budget Overview
39 GENERAL FUND REVENUE BY SOURCE
FY 2023-24 $18,927,705
GENERAL FUND EXPENDITURES BY DEPARTMENT
FY 2023-24 $18,927,705
Budget Overview
40 Property Tax
31%
Cannabis Tax
7%
Transient
Occupancy
Tax
5%
Other
1%
Charges for
Current
Services
5%
Franchise Fees
5%
Sales Tax
33%
Other Taxes
2%
Licenses &
Permits
2%
Use of Money
and Property
2%
Transfers In
4%
Use of
Reserves
3%
City
Manager's
Office
8%
Administrative
Services
3%
Community
Development
6%
Police
37%
Public Works
9%
Parks and
Recreation
3%
Capital
Improvement
Plan
8%
NonDepartmental
25%
Transfers Out
1%
GENERAL FUND REVENUE BY SOURCE
FY 2024-25 $18,828,758
GENERAL FUND EXPENDITURES BY DEPARTMENT
FY 2024-25 $18,828,758
Budget Overview
41 DEPARTMENT BUDGET COMPARISON
FY 2023-24 - $36,163,054 AND FY 2024-25 - $31,685,292
SUMMARY BY DEPARTMENT
FY 2021-22
Actuals
FY 2022-23
Estimated
FY 2023-24
Budget
FY 2024-25
Budget
Administrative Services $ 1,224,225 $ 1,390,179 $ 1,573,605 $ 1,533,403 City Manager's Office $ 1,322,799 $ 1,299,987 $ 1,448,687 $ 1,500,536 Community Development $ 1,411,187 $ 1,145,152 $ 1,238,496 $ 1,275,685 Parks and Recreation $ 550,091 $ 553,132 $ 570,238 $ 590,831 Police $ 6,170,835 $ 6,127,000 $ 7,378,410 $ 7,031,646
Public Works $ 5,575,954 $ 5,652,381 $ 5,847,190 $ 5,857,476 Non-Departmental $ 4,601,740 $ 4,827,126 $ 5,003,511 $ 5,047,410 Capital Improvement $ 1,349,359 $ 6,495,950 $ 10,201,500 $ 6,034,000 Transfers $ 4,905,057 $ 2,490,837 $ 2,901,417 $ 2,814,305 TOTAL CITY OPERATING BUDGET 27,111,247 $ $ 29,981,744 $ 36,163,054 $ 31,685,292 Budget Overview
42 CITY BUDGET BY FUND
SUMMARY BY FUND
FY 2023-24
BUDGET
FY 2024-25
BUDGET
Fund # General Fund
01 General Fund $ 17,950,977 $ 18,495,279
71 General Fund - Capital Replacement Fund $ 976,728 $ 333,479 TOTAL GENERAL FUND $ 18,927,705 $ 18,828,758
Capital Projects Fund
11 Capital Projects $ 3,515,000 $ 1,974,000
TOTAL CAPITAL PROJECTS FUND $ 3,515,000 $ 1,974,000
Special Revenue Funds:
17 Gas Tax $ 363,000 $ 366,000
18 Local Transportation $ 234,500 $ 184,500
19 Road Maintenance and Rehabilitation $ 299,000 $ 299,000 20 Street Rehabilitation and Repair $ 2,505,312 $ 3,035,377 35 COPS Grant $ 164,000 $ 146,500
43 State Mandated ADA $ 6,000 $ 6,000
53 Fire Protection Development Impact Fee $ 8,000 $ - 55 Wastewater Development Impact Fee $ 85,000 $ - 58 Water Development Impact Fee $ 25,000 $ 25,000 82 Water Conservation $ 13,795 $ 14,100
TOTAL SPECIAL REVENUE FUNDS $ 3,703,607 $ 4,076,477
Enterprise Funds:
80 Wastewater $ 3,667,368 $ 1,720,969
81 Water $ 6,349,374 $ 5,085,088
TOTAL ENTERPRISE FUNDS $ 10,016,742 $ 6,806,057
TOTAL CITY BUDGET $ 36,163,054 $ 31,685,292
Budget Overview
43 GENERAL
FUND
14%
OTHER
SPECIAL
REVENUE
FUNDS
6%
STREET
REHAB AND
REPAIR FUND
22%
WASTEWATER
FUND
19%
WATER FUND
24%
REGIONAL
EARLY ACTION
PLANNING
GRANT
15%
CAPITAL IMPROVEMENT PROJECTS BUDGET FY 2023-24
CIP BUDGET
FY 2023-24
BUDGET
01 General Fund $ 1,491,000
Other Special Revenue Funds (OTHER SRF) 609,000
20 Street Rehabilitation and Repair Fund 2,206,500
80 Wastewater Fund 1,950,000
81 Water Fund 2,445,000
Regional Early Action Planning Grant 1,500,000
TOTAL CIP BUDGET $ 10,201,500
PERCENTAGE OF CIP BUDGET BY FUND – FY 2023-24
Budget Overview
44 CAPITAL IMPROVEMENT PROJECTS BUDGET FY 2024-25
CIP BUDGET
FY 2024-25
BUDGET
01 General Fund $ 1,500,000
Other Special Revenue Funds (OTHER SRF) 374,000
18 Local Transportation Fund (LTF) 100,000
20 Street Rehabilitation and Repair Fund 2,720,000
80 Wastewater Fund 240,000
81 Water Fund 1,100,000
TOTAL CIP BUDGET $ 6,034,000
PERCENTAGE OF CIP BUDGET BY FUND – FY 2024-25
GENERAL
FUND
25%
OTHER
SPECIAL
REVENUE
FUNDS
LOCAL TRANSPORTATION 6%
FUND
2%
STREET
REHAB AND
REPAIR FUND
45%
WASTEWATER
FUND
4%
WATER FUND
18%
Budget Overview
45 CITYWIDE SOURCES OF FUNDING
SOURCES OF FUNDING
FY 2023-24
BUDGET
% OF
BUDGET
FY 2024-25
BUDGET
% OF
BUDGET
Property Tax $ 5,720,200 16% $ 5,876,100 19%
Sales Tax $ 6,144,000 17% $ 6,311,100 20%
Franchise Fees $ 735,000 2% $ 948,000 3%
Transient Occupancy Tax $ 900,000 2% $ 927,000 3%
Cannabis Tax $ 1,326,000 4% $ 1,353,000 4%
Utility Users Tax $ 189,500 1% $ 193,000 1%
Licenses & Permits $ 386,300 1% $ 394,700 1%
Fines $ 47,400 0% $ 48,400 0%
Use of Money and Property $ 467,600 1% $ 454,700 1%
Other Agencies $ 4,654,874 13% $ 1,382,749 4%
Charges for Current Services $ 6,565,626 18% $ 6,774,431 21% Transfers In $ 2,901,417 8% $ 2,814,305 9%
Use of Reserves $ 6,125,137 17% $ 4,207,807 13%
Citywide Sources of Funding $ 36,163,054 100% $ 31,685,292 100%
Budget Overview
46 CIP PROJECT BUDGET
PROJECTED REVENUE SUMMARY
Fund #
FY 2023-24
BUDGET
FY 2024-25
BUDGET
01 General Fund $ 1,491,000 $ 1,500,000
17 Gas Tax Fund 75,000 75,000
18 Local Transportation Fund 150,000 100,000
19 Gas Tax Fund (RMRA) 299,000 299,000
20 Street Rehabilitation and Repair Bond Fund 2,206,500 2,720,000 55 Wastewater Development Impact Fee 85,000 - 80 Wastewater Fund 1,950,000 240,000 81 Water Fund 2,445,000 1,100,000
XX Regional Early Action Planning Grant 1,500,000 - Total: $ 10,201,500 $ 6,034,000
Budget Overview
47 FY 2023-24 INTERFUND TRANSFERS IN
FUNDS OPERATING
COST
ALLOCATION
CAPITAL
TRANSFERS TOTAL
General Fund
General Fund $ 67,750 $ 532,000 $ - $ 599,750
General Fund - Capital Replacement Fund $ 136,667 $ 136,667 TOTAL GENERAL FUND $ 204,417 $ 532,000 $ - $ 736,417
Capital Projects Funds
Capital Projects Fund $ 2,015,000 $ 2,015,000
TOTAL CAPITAL PROJECTS FUNDS $ - $ - $ 2,015,000 $ 2,015,000 Special Revenue Funds
Road Maintenance and Rehabilitation $ 40,000 $ 40,000
TOTAL SPECIAL REVENUE FUNDS $ - $ - $ 40,000 $ 40,000
Enterprise Funds:
Wastewater $ 85,000 $ 85,000
Water $ 25,000 $ 25,000
TOTAL ENTERPRISE FUNDS $ 25,000 $ - $ 85,000 $ 110,000
TOTAL INTERFUND TRANSFERS IN $ 229,417 $ 532,000 $ 2,140,000 $ 2,901,417
INTERFUND TRANSFERS
FISCAL YEAR 2023-24
TRANSFERS IN
FY 2023-24 INTERFUND TRANSFERS OUT
FUNDS OPERATING
COST
ALLOCATION
CAPITAL
TRANSFERS TOTAL
General Fund
General Fund $ 100,000 $ 1,491,000 $ 1,591,000
TOTAL GENERAL FUND $ 100,000 $ - $ 1,491,000 $ 1,591,000 Special Revenue Funds
Gas Tax $ 3,000 $ 75,000 $ 78,000
Local Transportation $ 150,000 $ 150,000
Road Maintenance and Rehabilitation $ 299,000 $ 299,000 State Mandated ADA $ 6,000 $ 6,000
Fire Protection Development Impact Fee $ 8,000 $ 8,000
Wastewater Development Impact Fee $ 85,000 $ 85,000
Water Development Impact Fee $ 25,000 $ 25,000
TOTAL SPECIAL REVENUE FUNDS $ 42,000 $ - $ 609,000 $ 651,000 Enterprise Funds:
Wastewater $ 31,208 $ 171,000 $ 202,208
Water $ 56,209 $ 361,000 $ 40,000 $ 457,209
TOTAL ENTERPRISE FUNDS $ 87,417 $ 532,000 $ 40,000 $ 659,417 TOTAL INTERFUND TRANSFERS OUT $ 229,417 $ 532,000 $ 2,140,000 $ 2,901,417
INTERFUND TRANSFERS
FISCAL YEAR 2023-24
TRANSFERS OUT
Budget Overview
48 FY 2024-25 INTERFUND TRANSFERS IN
FUNDS OPERATING
COST
ALLOCATION
CAPITAL
TRANSFERS TOTAL
General Fund
General Fund $ 56,000 $ 549,000 $ - $ 605,000
General Fund - Capital Replacement Fund $ 170,305 $ 170,305 TOTAL GENERAL FUND $ 226,305 $ 549,000 $ - $ 775,305
Capital Projects Funds
Capital Projects Fund 1,974,000 $ 1,974,000
TOTAL CAPITAL PROJECTS FUNDS $ - $ - $ 1,974,000 $ 1,974,000 Special Revenue Funds
Road Maintenance and Rehabilitation $ 40,000 $ 40,000
TOTAL SPECIAL REVENUE FUNDS $ - $ - $ 40,000 $ 40,000
Enterprise Funds:
Water $ 25,000 $ 25,000
TOTAL ENTERPRISE FUNDS $ 25,000 $ - $ - $ 25,000
TOTAL INTERFUND TRANSFERS IN $ 251,305 $ 549,000 $ 2,014,000 $ 2,814,305
INTERFUND TRANSFERS
FISCAL YEAR 2024-25
TRANSFERS IN
FY 2024-25 INTERFUND TRANSFERS OUT
FUNDS OPERATING
COST
ALLOCATION
CAPITAL
TRANSFERS TOTAL
General Fund
General Fund $ 100,000 $ 1,500,000 $ 1,600,000
TOTAL GENERAL FUND $ 100,000 $ - $ 1,500,000 $ 1,600,000 Special Revenue Funds
Gas Tax $ 3,000 $ 75,000 $ 78,000
Local Transportation $ 100,000 $ 100,000
Road Maintenance and Rehabilitation $ 299,000 $ 299,000 State Mandated ADA $ 6,000 $ 6,000
Water Development Impact Fee $ 25,000 $ 25,000
TOTAL SPECIAL REVENUE FUNDS $ 34,000 $ - $ 474,000 $ 508,000 Enterprise Funds:
Wastewater $ 71,152 $ 177,000 $ 248,152
Water $ 46,153 $ 372,000 $ 40,000 $ 458,153
TOTAL ENTERPRISE FUNDS $ 117,305 $ 549,000 $ 40,000 $ 706,305 TOTAL INTERFUND TRANSFERS OUT $ 251,305 $ 549,000 $ 2,014,000 $ 2,814,305
INTERFUND TRANSFERS
FISCAL YEAR 2024-25
TRANSFERS OUT
Budget Overview
49 FULL TIME EQUIVALENTS PERSONNEL
Budget Overview
50 FY 2023-24 GENERAL FUND OPERATING INCREASES ABOVE $25,000
FY 2024-25 GENERAL FUND OPERATING INCREASES ABOVE $25,000
Department/Description
Non-Departmental GF Expense
Station Alerting (transfer in $8K from Fire DIF Fund) $ One-Time 50,000 Total $ 50,000
Public Works
1 FTE Superintendent ($153K-39% GF, 61% from other funds-hire date estimated to be November 2023) One-Time 40,000
Total $ 40,000
Police
Storage Facility Lease $ 70,000 Ongoing
Various Equipment 50,000 Ongoing
Health and Wellness Program ($20K grant funded) One-Time 30,000 Total $ 150,000
Grand Total $ 240,000
FY 2023-24
Department/Description
Public Works GF Expense
1 FTE Superintendent (39% GF) $ 62,000 Ongoing
Total $ 62,000
Police
6 Patrol Vehicles - 5 Year Lease (Year 1) $ 145,000 One-Time Storage Facility Lease 70,000 Ongoing
Various Equipment 88,000 Ongoing
Total $ 303,000
Grand Total $ 365,000
FY 2024-25
DEPARTMENT
BUDGETS
Department Budgets
51 ADMINISTRATIVE SERVICES DEPARTMENT
MISSION STATEMENT
Provide clear, accurate and timely financial information to City officials and financial management services which enhance the financial health of the City and improve the economic well-being of the community now and in the future.
SERVICES AND STRUCTURE
Operationally, the Administrative Services Department provides the following services:
Accounting and Financial Reporting
Performing the accounting for all the City's financial transactions and coordinating the assisting in the preparation of the annual Audit and Comprehensive Annual Financial Report. The department also prepares State of California and County of San Luis Obispo required annual reports.
Budget
Coordinating the annual operating and capital budget process, including the development of the fee schedule, assisting departments with reports and analysis to ensure expenditures are maintained within budgeted appropriations.
Treasury and Revenue Management
Managing the City's cash and investment to ensure requirements are met and return on invested funds is aligned with the City's investment policy. Administering the Business Tax Certificate and Cannabis Tax programs and monitoring and enforcing collections of other revenue sources.
Accounts Payable
Administering the Accounts Payable process and ensuring vendors are paid timely and accurately. Filing all required regulatory and tax-related documentation in a timely manner.
Payroll
Process bi-weekly payroll for all City's employees, reporting and paying tax obligations, and completing all regulatory reporting requirements.
Department Budgets
52 Information Technology
Work collaboratively with all City departments to deliver the highest quality IT services, infrastructure, and technology consulting possible. Manage the operation, maintenance and support of City technology infrastructure and technology assets.
Utility Billing
Provides customer account services to over 4,800 accounts for water, wastewater and stormwater services provided by the City. Utility bills are mailed every two months to all customers of the city, with one half of the city billed each month.
Debt Service
Manage the City's debt portfolio to ensure adequate funds are available to make principal, interest, and other debt-related payments in a timely manner, as well as ensuring all continuing disclosure requirements.
Risk Management
Identify, evaluate, control, and reduce risks inherent to City operations and services.
FY 2022-23 HIGHLIGHTS
Prepared FY 2021-22 Annual Comprehensive Financial Report with no findings and an unqualified opinion from the independent auditors
Worked with investment advisors to continue to diversify the City’s investment portfolio and ensure invested funds are aligned with City’s investment policy Prepared updated five-year General Fund Financial Forecast Hired an Accounting Technician III to provide needed assistance, support, and succession planning for the Administrative Services Department
Received, tracked, and administered the $3.2 million American Rescue Plan Act funds to support community needs
Started the Enterprise Resource Planning system implementation, including financials, payroll, utility billing, permitting, and planning to be completed in phases through FY 2023-24 Successfully migrated dispatch services to City of Pismo Beach Started the conversion of records management system for the Police Department, expected to be completed by the end of the year 2023
Set up portable audio solution for meetings at the offsite facilities, such as Ramona Garden Park and the Community Center
Implemented various IT projects including replacing core firewall as part of the Pismo Beach dispatch project
Completed Cyber Security training for IT staff that will safeguard the City and its data networks from malicious actors
Department Budgets
53 FY 2023-24 KEY DEPARTMENT INITIATIVES
Work on succession planning as part of organizational assessment Work on desk training manuals as part of the organizational assessment Stay up to date with current technology through training and education of IT staff to deliver the highest quality IT services, infrastructure, and technology consulting possible Continue to provide staff education and training for City technology systems and any other areas of needed continuing education
Complete full implementation of new Enterprise Resource Planning system Assist the Central Coast Blue JPA with IT and Treasurer needs Attend conferences and training through financial organizations, such as Government Finance Offers Association and California Society of Municipal Finance Officers FY 2024-25 KEY DEPARTMENT INITIATIVES
Continue to build strong relationships with neighboring cities on projects such as Central Coast Blue Project and computer-aided dispatch/record management systems Continue to provide staff education and training for City technology systems and any other areas of needed continuing education
Attend conferences and training through financial organizations, such as Government Finance Offers Association and California Society of Municipal Finance Officers FY 2021-22 FY 2022-23 FY 2023-24
Goal 170 170 170
Actual 166 169
FY 2021-22 FY 2022-23 FY 2023-24
Goal 2.25
Actual 1.71
Notes: The department began tracking this measure in FY 2022-23.
Nationial Cyber Security Review Score: Continiously increase the city's cybersecurity rating by following industry standard scale maturity between 1-7 with a recommended level of 5.
PERFORMANCE MEASURES
The goal is to meet or exceed the Government Financial Officers Association (GFOA) recommended standard of submitting the ACFR by December 31, or 184 after the fiscal year end to enable and enhance transparency, accountability and integrity.
Notes: No additional notes.
Performance Measure 2: City Cybersecurity Rating
Performance Measure 1: Number of calendar days following year-end until the Annual Comprehensive Financial Report (ACFR) is issued
Department Budgets
54 ADMINISTRATIVE SERVICES DEPARTMENT
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 794,734 $ 911,181 $ 1,002,840 $ 1,033,821 $ 1,058,055 $ 1,105,753 Supplies and Services 337,431 313,044 352,550 324,650 515,550 427,650 Minor Capital 5,985 10,000 31,708
TOTAL EXPENDITURES $ 1,138,150 $ 1,224,225 $ 1,365,390 $ 1,390,179 $ 1,573,605 $ 1,533,403
EXPENDITURES BY PROGRAM
Accounting (131) $ 260,914 $ 301,523 $ 328,539 $ 336,980 $ 307,549 $ 321,959 Utility Billing (132) 669,241 727,150 757,841 784,702 864,023 868,323 Information Technology (134) 207,995 195,552 279,010 268,497 402,033 343,121 TOTAL EXPENDITURES BY PROGRAM 1,138,150 $ $ 1,224,225 $ 1,365,390 $ 1,390,179 $ 1,573,605 $ 1,533,403
FUNDING SOURCES
General Fund $ 468,909 $ 492,576 $ 603,049 $ 600,976 $ 705,082 $ 660,581 Wastewater Fund 324,699 362,251 377,293 391,717 432,038 434,228 Water Fund 344,542 364,898 380,548 392,986 431,985 434,094 Local Transportation Fund 4,500 4,500 4,500 4,500 4,500 TOTAL FUNDING SOURCES $ 1,138,150 $ 1,224,225 $ 1,365,390 $ 1,390,179 $ 1,573,605 $ 1,533,403 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 Administrative Services Director 1.00 1.00 1.00
Finance Manager 1.00 1.00 1.00
Accounting Specialist 1.00 1.00 1.00
Accounting Technician II 2.00 2.00 2.00
Accounting Technician III 1.00 1.00 1.00
Administrative Assistant I 1.00 1.00 1.00
IT Specialist 1.00 1.00 1.00
Assistant IT Specialist 1.00 1.00 1.00
TOTAL POSITIONS 9.00 9.00 9.00
FY 2022-23
Department Budgets
55 CITY MANAGER’S OFFICE
MISSION STATEMENT
The City Manager's Office provides leadership, support, and coordination for City departments; provides policy recommendations to the City Council and implements Council policies and priorities; represents City interests in local and regional issues; and oversees key program areas of citywide nature.
SERVICES AND STRUCTURE
The City Manager's Office consists of the following programs:
City Management
Provide citywide leadership and coordination to the City organization; provide policy development support for the City Council; implement economic development initiatives; and represent the City's interests in local and regional issues.
City Clerk
Ensure transparency of city government to the public in an ethical, professional, and impartial manner regarding legislative and advisory body proceedings; maintain a complete and accurate record of City Council proceedings; preserve official legislative records; manage municipal elections; serve as compliance officer for state and local statutes; and process general liability claims.
Human Resources
Develop, implement, and support programs and processes that add value to the City and its employees; ensure organizational compliance with employment laws and regulations; coordinate employee training and development; and develop policies and procedures to ensure a safe and welcome workplace.
Department Budgets
56 FY 2022-23 HIGHLIGHTS
Oversaw citywide implementation of FY 2021-23 Council Goals and facilitated the Council’s selection of FY 2023-25 Council Goals
Coordinated economic development, business assistance services and tourism marketing for the City’s Visit Grover Beach platforms in partnership with the Chamber to support economic vitality in the City
Provided staff leadership for continued implementation of commercial cannabis ordinances including ordinance revisions allowing onsite consumption lounges Coordinated citywide response to homelessness issues including support for the Cabins for Change shelter housing project and a future shelter housing project on City-owned property, encampment cleaning and open space access limitations, and development and implementation of a camping ordinance to regulate camping on both public and private property within the city Formed a Joint Powers Authority with the cities of Arroyo Grande and Pismo Beach for the Central Coast Blue recycled groundwater project and subsequently hired a General Manager and created office space in a vacant building near City Hall
Led citywide communication and engagement efforts with assistance of outside communications firm
Coordinated an organizational assessment with an outside consulting firm to assess the City’s structure, resources, and future service needs
Provided citywide leadership in coordination with Administrative Services in selecting a vendor for the City’s new Enterprise Resource Planning system for implementation beginning this fiscal year Coordinated recruitment, selection, and orientation for new Commissioners and Council Members as needed
Developed and implemented Neogov Perform Module to improve the performance evaluation process
Promoted employee training and development opportunities including all-employee leadership workshop
Worked with the Administrative Services Department to update citywide policies and procedures Worked with the City of Arroyo Grande to determine how to restructure fire and emergency medical services given the pending departure of the Oceano Community Services District from the Five Cities Fire Authority
Department Budgets
57 FY 2023-24 KEY DEPARTMENT INITIATIVES
Oversee citywide implementation of FY 2023-25 Council Goals and development of updated Goals for FY 2024-25
Provide citywide leadership and project management for implementation of a new Enterprise Resource Planning system
Coordinate economic development, business outreach and tourism marketing for the City’s Visit Grover Beach platforms in partnership with the Chamber to support economic vitality in the City Provide staff leadership for continued implementation of commercial cannabis ordinances Coordinate citywide response to homelessness issues such as development of homeless housing facilities, implementation of the camping ordinance and working with the County and community organizations on homeless services
Coordinate citywide communication and engagement efforts with assistance of outside communications firm
Conduct 2023 biennial community survey to gauge resident perceptions on quality of life, City services, communications, and key policy issues facing the city Conduct an annual employee satisfaction survey
Provide citywide leadership in enhancing organizational performance through implementation of the recommendations from the organizational assessment by improving systems, processes, structures, and tools
Promote employee training and development and implement citywide training plan Implement citywide telecommuting policy to enable flexible schedules while maintaining productivity
Implement plans for fire and emergency medical services for the Five Cities Fire Authority along with governance changes after the departure of the Oceano Community Services District as an Authority member
FY 2024-25 KEY DEPARTMENT INITIATIVES
Continue to coordinate economic development, business outreach and tourism marketing for the City’s Visit Grover Beach platforms to support economic development in the City Continue to coordinate the citywide response to homelessness issues Continue to coordinate citywide communication and engagement efforts Conduct an annual employee satisfaction survey
Coordinate November 2024 municipal election
Promote employee training and development
Department Budgets
58 Performance Measure 1: Increase in followers to "Visit Grover Beach" social media platforms.
FY 2021-22 FY 2022-23 FY 2023-24
Goal 50%
Actual 161%
FY 2021-22 FY 2022-23 FY 2023-24
Goal 95%
Actual 92%
FY 2021-22 FY 2022-23 FY 2023-24
Goal 10%
Actual 13%
FY 2021-22 FY 2022-23 FY 2023-24
Goal 100%
Actual 87%
Percentage of employees who respond in the annual employee survey that they agree or strongly agree that they are able to raise concerns about work-related issues without fear of retaliation
PERFORMANCE MEASURES
The percentage of increase in followers on the "Visit Grover Beach" social media platforms over the prior calendar year.
Notes: The department began tracking this measure in FY 2022-23.
Performance Measure 2: Employees who feel they are able to raise issues with management.
Performance Measure 4: Timely City Council Meeting Minutes Percentage of City Council Meeting Minutes prepared within 45 business days of the meeting in the prior calendar year.
Notes: The department began tracking this measure in FY 2022-23.
Notes: The department began tracking this measure in FY 2022-23.
Performance Measure 3: Employee Turnover Rate
Percentage of employee turnover per fiscal year. Turnover includes retirements, however, seasonal and volunteer staff are excluded.
Notes: The department began tracking this measure in FY 2022-23.
Department Budgets
59 CITY MANAGER’S OFFICE
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 790,480 $ 784,003 $ 850,320 $ 927,168 $ 952,832 $ 991,836 Supplies and Services 347,453 513,176 435,315 347,200 470,235 483,080 Minor Capital
Debt Service 25,620 25,620 25,619 25,619 25,620 25,620
TOTAL EXPENDITURES $ 1,163,553 $ 1,322,799 $ 1,311,254 $ 1,299,987 $ 1,448,687 $ 1,500,536
EXPENDITURES BY PROGRAM
Legislative (121) $ 246,361 $ 342,463 $ 300,946 $ 318,015 $ 347,700 $ 347,664 City Management (122) 368,444 495,160 534,873 515,229 551,754 621,978 Human Resources (123) 165,656 187,261 201,685 203,710 264,063 240,047 Cannabis Regulatory (124) 383,092 297,915 273,750 263,033 285,170 290,847 TOTAL EXPENDITURES BY PROGRAM 1,163,553 $ $ 1,322,799 $ 1,311,254 $ 1,299,987 $ 1,448,687 $ 1,500,536
FUNDING SOURCES
General Fund $ 1,163,553 $ 1,322,799 $ 1,303,754 $ 1,293,687 $ 1,448,687 $ 1,500,536 Administrative DIF 7,500 6,300
TOTAL FUNDING SOURCES $ 1,163,553 $ 1,322,799 $ 1,311,254 $ 1,299,987 $ 1,448,687 $ 1,500,536 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 City Manager 1.00 1.00 1.00
Deputy City Manager 1.00 1.00 1.00
City Clerk/Executive Assistant 1.00 1.00 1.00
Management Analyst 1.00 1.00 1.00
Deputy City Clerk/Administrative Analyst 1.00 1.00 1.00 TOTAL POSITIONS 5.00 5.00 5.00
FY 2022-23
Department Budgets
60 COMMUNITY DEVELOPMENT
MISSION STATEMENT
Continue to maintain a high level of customer service with responsible and accountable services for residents of the community.
SERVICES AND STRUCTURE
The Community Development Department is responsible for the physical development of the city and administers the city’s land use and building regulations through the implementation of the General Plan, Development Code, and building codes. The role of the Department is to foster public involvement and creativity to assist the public and decision makers in formulating and implementing policies which balance economic, environmental, and social needs to protect the health, safety, and welfare of all people who live, work, and play in the City of Grover Beach. The Department is comprised of five divisions: Building, Code Compliance, Economic Development, Housing and Grant Administration, and Planning. They process development permits, ensure new construction is an asset to its surroundings, verify the safety and maintenance of buildings, property, and neighborhoods through compliance, education, and cooperation with other City Departments and public agencies. Its staff is committed to providing quality services that are responsive, innovative, and helpful.
Building Division
The Building Division provides construction and inspection services through a contract with a building services consultant. The division reviews project plans, issues permits, and provides inspection services of building and structures in compliance with California’s building, fire, mechanical, electrical, plumbing, energy, and disabled access codes, as well as city ordinances to ensure a safe and livable community. The Building Division responds to citizen concerns regarding illegal construction and substandard conditions (living or dwelling) through enforcement of the established building codes and standards.
Code Compliance
The Code Compliance Division enforces the City's municipal codes related to property maintenance, zoning, and building code violations to promote, preserve, and maintain an attractive community. Duties of the division include addressing quality of life issues and problems involving property maintenance by abating hazardous conditions which threaten the life, health, safety, and welfare of the public; administering a fair and unbiased enforcement program to correct violations of municipal and other codes; issuing administrative citations and pursuing other legal remedies as necessary and authorized by local or Department Budgets
61 state law; and working in partnership with businesses and property owners to obtain voluntary code compliance.
Housing
The Housing Division recognizes its role in promoting a variety of housing types to meet the changing needs, resources, and conditions in the community. This division collaborates with community non-profit organizations which provide specialized programs and projects benefiting its citizens. It manages the federal Community Development Block Grant (CDBG) and HOME Investment Partnership Program which provides first time homebuyer assistance, owner occupied rehabilitation loans and other programs that benefit low-income households. The division also monitors the existing affordable housing inventory to ensure eligibility requirements are met. Management of these grants and implementation of the grant programs is supported through a contract with a consultant.
Planning
The Planning Division is responsible for implementing the General Plan by ensuring that development projects are consistent with the goals, policies, and programs outlined in the General Plan and by ensuring that development projects are consistent with the Grover Beach Development Code and applicable state laws. The Planning Division reviews all development permits, including Use Permits, Subdivision applications, and projects requiring environmental review. The Planning Division provides technical analysis of development permit applications and makes recommendations for consideration by the Planning Commission and City Council regarding all land use issues. The Planning Division also serves the public by responding to public inquiries regarding zoning and development.
FY 2022-2023 HIGHLIGHTS
Completed a Land Use Element and Development Code update to implement Housing Element programs
Completed implementation of the sign ordinance update Completed update to the Safety Element
Completed Code updates to improve implementation of the code compliance program Completed development of Accessory Dwelling Unit pre-designed building plans Expedited permit processing for significant economic development projects including commercial cannabis and hotel projects
Updated the Subdivision Ordinance
Department Budgets
62 FY 2023-2024 KEY DEPARTMENT INITIATIVES
Implement Land Use Element and Development Code updates including development of checklists, website update, staff training, and developer outreach
Conduct annual review of Development Code
Apply for “Pro-Housing Designation” from State Department of Housing and Community Development
Oversee the building permit process for the affordable housing project on South 13th Street (Cleaver property)
Coordinate with 5Cities Homeless Coalition on the permitting and construction of a homeless housing facility on City-owned property on South 4th Street Continue to support California State Parks with the Grover Beach Lodge project Initiate an update to the Circulation Element to comply with SB 743 Initiate update to the Noise Element
Initiate Local Coastal Plan Update
Assist and support the City Manager’s Office with the new Enterprise Resource Planning system Conduct an audit of the City’s Short-Term Rental Ordinance to inform any necessary updates Support the Central Coast Blue Joint Power’s Authority in the consolidated permitting and local permitting process for the project
Continued support of the city’s economic development policies to assist existing businesses and attract new businesses
FY 2024-2025 KEY DEPARTMENT INITIATIVES
Support California State Parks with the Grover Beach Lodge project Complete an update to the Circulation Element
Complete an update to the Noise Element
Complete an update to the City’s Local Coastal Plan
Conduct annual review of Development Code
Department Budgets
63 FY 2021-22 FY 2022-23 FY 2023-24
Goal 10
Actual 33 12
FY 2021-22 FY 2022-23 FY 2023-24
Goal 132
Actual 139 120
FY 2021-22 FY 2022-23 FY 2023-24
Goal 205
Actual 200 185
FY 2021-22 FY 2022-23 FY 2023-24
Goal 1000 1087
Actual 1167 988
PERFORMANCE MEASURES
Performance Measure 1: Number of Entitlements Approved
Entitlements (discretionary projects) approved/issued.
Notes: Significant decrease in issued entitlements based on Development Code Update. For example, six Planning Commission meetings cancelled due to lack of discretionary items.
FY 2022-23 is projection based on recent approvals and upcoming PC dates.
Performance Measure 2: Number of Over the Counter Permits Issued Over the counter permits issued: demo interior walls, demo residential units, demo for unpermitted work, re-roof, electrical, mechanical, plumbing permits.
Notes: Goals not available for FY 2021-22 or FY 2022-23.
Performance Measure 3: Number of Non-Over the Counter Permits Issued Non-OTC permits issued: electrical PV system or car chargers, fire alarm, suppression, grading/stockpile, residential addition, alteration, new SFR, new ADU, residential conversion to ADU, commercial conversion to residential, commercial addition, commercial tenant improvement, sign permits
Notes: Goals not available for FY 2021-22 or FY 2022-23.
Performance Measure 4: Inspections Performed
Number of Inspections Performed
Notes: Goals not available for FY 2021-22.
Department Budgets
64 FY 2021-22 FY 2022-23 FY 2023-24
Goal 15
Actual 10
FY 2021-22 FY 2022-23 FY 2023-24
Goal 175
Actual 231 200
FY 2021-22 FY 2022-23 FY 2023-24
Goal 210
Actual 202 200
FY 2021-22 FY 2022-23 FY 2023-24
Goal 90%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal 75%
Actual
Notes: PM not measured FY 2021-22 or FY 2022-23.
Performance Measure 9: Email and Telephone Response Time Percent of email and telephone calls returned within 24 hours.
Notes: PM not measured FY 2021-22 or FY 2022-23.
Notes: Goals not available for FY 2021-22. Actual not available for FY 2021-22.
Performance Measure 6: Number of Code Compliance Cases Opened Number of new cases.
Notes: Goals not available for FY 2021-22 or FY 2022-23. FY 2022-23 'Actual' is projected. Goal reflects lower value to demonstrate overall citywide improvement in compliance.
Performance Measure 7: Number of Code Compliance Cases Closed Number of cases closed. Includes cases that may have been opened in previous fiscal year.
Notes: Goals not available for FY 2021-22 or FY 2022-23. FY 2022-23 'Actual' is projected. FY 2023-24 reflects 10% increase.
Performance Measure 8: Inspection Request Turnaround Times Percent of inspection requests comleted within 48 hours.
Performance Measure 5: Average length of plan review
Average number of days for plan check review by Building, Planning, and Public Works
Department Budgets
65 COMMUNITY DEVELOPMENT
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 712,659 $ 742,500 $ 732,017 $ 891,752 $ 773,696 $ 810,885 Supplies and Services 304,003 668,687 422,800 253,400 464,800 464,800 TOTAL EXPENDITURES $ 1,016,662 $ 1,411,187 $ 1,154,817 $ 1,145,152 $ 1,238,496 $ 1,275,685
EXPENDITURES BY PROGRAM
Planning (141) $ 547,071 $ 843,958 $ 773,301 $ 691,522 $ 776,398 $ 801,399 CDBG (142) 159,662 157,459 22,243
Building (144) 223,671 313,804 289,575 314,273 350,765 355,269 Code (145) 86,258 95,966 91,941 117,114 111,333 119,017 TOTAL EXPENDITURES BY PROGRAM 1,016,662 $ $ 1,411,187 $ 1,154,817 $ 1,145,152 $ 1,238,496 $ 1,275,685
FUNDING SOURCES
General Fund $ 857,000 $ 1,253,728 $ 1,154,817 $ 1,122,909 $ 1,238,496 $ 1,275,685 Non-Entitlement CDBG Fund 159,662 157,459 22,243
TOTAL FUNDING SOURCES $ 1,016,662 $ 1,411,187 $ 1,154,817 $ 1,145,152 $ 1,238,496 $ 1,275,685 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 Community Development Director 1.00 1.00 1.00
Senior Planner 1.00 1.00 1.00
Associate Planner 1.00 1.00 1.00
Assistant Planner 1.00 1.00 1.00
Code Compliance Officer 1.00 1.00 1.00
Administrative Assistant II 0.25 0.25 0.25
TOTAL POSITIONS 5.25 5.25 5.25
FY 2022-23
Department Budgets
66 PARKS AND RECREATION
MISSION STATEMENT
The Grover Beach Parks and Recreation Department is committed to providing or facilitating quality recreational services, including programs, classes, special events, and facilities to all members of the community in a courteous and efficient manner.
SERVICES AND STRUCTURE
Operationally, the Parks and Recreation Department provides the following services:
Recreation Administration Services
Coordinates the department’s administrative services that support the operations of areas such as Parks, Recreation, and Beautification Commission, park improvement planning, customer service, park and facilities reservations, marketing, and budget.
Recreation/Community Center Facilities Services
Facilitate reservations in an efficient manner with utmost respect with the public for use of community centers and parks. Provides recommendations for park and facility improvements.
Recreation and Community Services
Provides programs of recreational, instructional, and special event activities for the public utilizing community centers and parks.
FY 2022-23 HIGHLIGHTS
Worked closely with the Parks, Recreation and Beautification Commission to provide input regarding Parks Capital Improvement Projects and recreation programs to the City Council Worked with community partners including regional, private, and nonprofit entities to enhance and develop new programs and special events
Sponsored and implemented numerous community events including holiday events and the summer concert series
FY 2023-24 KEY DEPARTMENT INITIATIVES
Build on existing relationships, partnerships, and volunteers to develop trending recreation programs, park improvements and the benefits of public parks Department Budgets
67 Continue investing in park infrastructure and maintenance Promote the benefits of recreation programs and public parks in our community while providing innovative recreation programs, facilities, playgrounds, classes, and park amenities Work with community partners including regional, private, and nonprofit entities to enhance and develop new programs
Develop process for evaluating parks programs, activities, and events to evaluate cost recovery and attendance
FY 2024-25 KEY DEPARTMENT INITIATIVES
Build a robust volunteer recruitment, training and recognition program and partnerships with other agencies to increase recreations programs and enhance special events Develop a Parks department strategic plan
Update the City parks master plan to address needed improvements and enhancements and create a plan to implement the master plan
FY 2021-22 FY 2022-23 FY 2023-24
Goal 327
Actual 132 298
FY 2021-22 FY 2022-23 FY 2023-24
Goal 885
Actual 412 843
Increase in the total number of registrations for classes each calendar year.
Notes: No additional notes.
PERFORMANCE MEASURES
Performance Measure 1: Percentage of increase of Parks facility rentals Increase in total facility rental agreements signed each calendar year.
Notes: The large increase in actuals between FY 2021-22 and FY 2022-23 is due to the lifting of pandemic restrictions.
Performance Measure 2: Percentage of increase in the number of participants in
Department Budgets
68 PARKS AND RECREATION
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 247,058 $ 295,234 $ 288,287 $ 335,301 $ 358,488 $ 373,881 Supplies and Services 88,863 254,857 213,000 217,831 211,750 216,950 TOTAL EXPENDITURES $ 335,921 $ 550,091 $ 501,287 $ 553,132 $ 570,238 $ 590,831
EXPENDITURES BY PROGRAM
Recreation (171) $ 127,759 $ 210,441 $ 222,744 $ 253,438 $ 266,130 $ 276,726 Parks Facilities (172) 78,562 80,716 92,848 93,607 89,016 91,767 Community Services (173) 129,600 258,934 185,695 206,087 215,092 222,338 TOTAL EXPENDITURES BY PROGRAM 335,921 $ $ 550,091 $ 501,287 $ 553,132 $ 570,238 $ 590,831
FUNDING SOURCES
General Fund $ 327,461 $ 545,861 $ 477,287 $ 540,532 $ 570,238 $ 590,831 Parks Construction Fund 8,460 4,230 9,000
Parks Facilities DIF 7,500 6,300
Recreation Facilities DIF 7,500 6,300
TOTAL FUNDING SOURCES $ 335,921 $ 550,091 $ 501,287 $ 553,132 $ 570,238 $ 590,831 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 Parks and Recreation Director 1.00 1.00 1.00
Recreation Coordinator 1.00 1.00 1.00
Administrative Assistant 1.00 1.00 1.00
TOTAL POSITIONS 3.00 3.00 3.00
FY 2022-23
Department Budgets
69 POLICE
MISSION STATEMENT
At the Grover Beach Police Department, we serve to contribute to a wholesome community environment in which individuals may work, play, prosper, raise families, and otherwise pursue their legitimate goals without fear of criminal or civil disorder.
VISION STATEMENT
We, as members of the Grover Beach Police Department, are dedicated to providing the best public safety service which reflects our community's superior quality of life. We are focused on cooperative efforts involving the individual citizen, their neighborhood, and the Department members. This is a reflection of our community's endeavor to sustain a sense of safety and security.
VALUES STATEMENT
As we focus on our vision and pursue our mission, we pledge the following values as of utmost importance for public service while not excluding other principles.
Service
To provide each individual of Grover Beach with responsive and humane law enforcement which promotes security, peace of mind, and tranquility in our Community.
Ethics
We occupy a position of public trust and base our decisions upon moral as well as practical concerns while always accepting responsibility for our actions.
Respect
For the uniqueness of each individual, holding sacred the principle of human dignity; this being a truth for each citizen of the community and each member of the Department. By nurturing a sense of family within the Department, recognizing our people are our greatest and most important asset. For diverse cultural values while fostering open communication necessary to share ideas.
Department Budgets
70 Vision
That the community maintains its satisfying quality of life including a sense of being secure while enjoying the amenities of Grover Beach, however, always anticipating the changing needs of the City and Successfully meeting those needs.
Integrity
Being the benchmark of an ethical individual and Department, in thought and deed, we adhere to sincerity and honesty, while avoiding deception, expediency, artificiality, or shallowness which encompasses the courage to perform our duties.
Courtesy
To all we come in contact within both the spoken and unspoken word, realizing conflict resolution begins with cooperation and mutual understanding.
Experience
Experience is the journey in search of excellence through training, developing the confidence to innovate, explore non-traditional methods of community service and law enforcement; and efficiently manage public resources anchored in the philosophy of community-oriented policing and problem solving.
Department Motto
"Committed to Our Community"
The Grover Beach Police Department is a 24/7 comprehensive community policing department divided into two service units: Field Operations and Support Services.
The Patrol Bureau is staffed with 17.5 officers and 2.5 Community Service Technicians. The officers work 12-hour patrol shifts staffed with a minimum of two officers with most shifts having between three and four officers on duty at one time. Shift staffing is based on the day of the week, the time of the day and the call volume history. In 2022, Patrol completed 24,703 calls for service, a 12.6% increase over 2021, and took 2,160 reports from community members.
The Support Services unit is managed by one (1) Police Commander who oversees the Detective Bureau, Records Bureau, and Administration tasks. The Commander supervises six personnel, consisting of one (1) Detective Sergeant, two (2) Detectives, two (2) Records/Property Technicians and one (1) Police Management Analyst.
Department Budgets
71 The Grover Beach Police Department Detective Bureau consists of one full-time Detective Sergeant, two full-time Detectives and one Police Management Analyst that investigate crimes ranging from petty thefts to homicides. For 2022, the Detective Bureau investigated 159 cases. The Detective Bureau has one fulltime Detective assigned solely to the Cannabis Regulatory Program for the city.
The Records Bureau is staffed by two Full-Time Records/Property Technicians who processed over 3,842 reports for 2022. The Records Bureau is responsible for reporting all crime statistics to various State and Federal law enforcement agencies, filing police reports with the District Attorney for prosecution and processing front counter requests for assistance from our community members.
FY 2022-23 HIGHLIGHTS
Created the most technologically advanced Unmanned Aerial System (Drone) response team in San Luis Obispo County.
Purchased a Mobile Command Vehicle to respond to major incidents and emergencies. Enhanced the Community Services Technician program by adding 1.5 positions that increased neighborhood responses to minor calls for service and code compliance matters Responded to 24,703 calls for service, a 12.6% increase over 2021 Reduced violent crimes by 21% and reduced Property Crimes by 17% over 2021. Reduced Traffic Collisions by 8% over 2021
Customer Service Surveys of over seven hundred people that interacted with our officers showed a 90% satisfaction rate.
Worked with other City staff and cannabis industry representatives to continue safe operations of the commercial cannabis industry in the city
Coordinated homeless outreach and assistance with multiple non-profit and governmental agencies to reduce the vagrancy behavior in the city
Engaged the community on the Police Department social media platforms that consist of Facebook, Instagram, Twitter, Nextdoor and Ring Neighbors allowing the department to communicate with over 15,500 followers
Carried out a Tobacco Control grant program to deter tobacco use and sales to minors
Department Budgets
72 FY 2023-25 KEY DEPARTMENT INITIATIVES
In line with the City Council's goals, the Police Department will champion contemporary public safety services (police, fire, emergency medical services) by providing leadership and adequate resources, including training, to meet service demands and growing challenges in such areas as homelessness, mental health, vagrancy, and social justice.
Start a dynamic Health and Wellness Program for Police Department employees. Expand our Community Engagement by increasing our youth outreach, creating a District Officer Program, and participating in more community events. Work with the Police Departments of Arroyo Grande and Pismo Beach to create a new Major Accident Investigation Team for the Five Cities area.
Recruit new Police Officers to fill the current four vacant officer positions.
FY 2021-22 FY 2022-23 FY 2023-24
Goal 95% 95% 95%
Actual 95.40% 90%
FY 2021-22 FY 2022-23 FY 2023-24
Goal 100% 100% 100%
Actual 95% 87%
FY 2021-22 FY 2022-23 FY 2023-24
Goal 33% 66% 90%
Actual 33% 75%
Performance Measure 2:Maintain 23 Sworn Staff positions Filled and Deployed on Duty.
PERFORMANCE MEASURES
Performance Measure 1: Achieve a Police Department Customer Satisfaction rating of 95% or higher each year.
Customer satisfaction rating on responses to surveys conducted through SPIDRTech Software on response to calls for service.
Notes: None.
Notes: None.
Percentage of days of the year the department is able to recruit and retain 23 sworn staff members and who are available for service.
Notes: Goal Completed.
Performance Measure 3: Percentage of officers who have received updated training in Crisis Intervention, De-escalation, Implicit Bias and Principled Policing Concepts Percentage of officers assigned to complete the training as department resources can provide.
Department Budgets
73 POLICE
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 4,577,141 $ 4,390,762 $ 4,576,136 $ 4,211,688 $ 4,840,627 $ 5,158,243 Supplies and Services 622,133 1,088,685 1,282,450 1,468,998 1,614,055 1,644,674 Minor Capital 215,743 618,007 55,000 372,933 855,000 15,000 Debt Service 107,192 73,381 144,981 73,381 68,728 213,729 TOTAL EXPENDITURES $ 5,522,209 $ 6,170,835 $ 6,058,567 $ 6,127,000 $ 7,378,410 $ 7,031,646
EXPENDITURES BY PROGRAM
Support Services (191) $ 500,132 $ 600,773 $ 546,746 $ 789,004 $ 818,668 $ 842,863 Operations (192) 3,813,216 3,975,927 3,903,771 3,803,415 4,902,472 4,469,923 Investigations (193) 274,921 518,118 393,210 433,890 605,047 635,455 Communications & Records (194) 933,940 1,076,017 1,214,840 1,100,691 1,052,223 1,083,405 TOTAL EXPENDITURES BY PROGRAM $ 5,522,209 $ 6,170,835 $ 6,058,567 $ 6,127,000 $ 7,378,410 $ 7,031,646
FUNDING SOURCES
General Fund $ 5,186,710 $ 5,550,583 $ 5,826,086 $ 5,760,801 $ 6,305,682 $ 6,671,417 Equipment Replacement Fund 73,381 444,528 144,981 273,381 908,728 213,729 COPS Grant Fund 262,118 175,724 80,000 86,518 164,000 146,500 Police DIF 7,500 6,300
TOTAL FUNDING SOURCES $ 5,522,209 $ 6,170,835 $ 6,058,567 $ 6,127,000 $ 7,378,410 $ 7,031,646 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 Police Chief 1.00 1.00 1.00
Commander 2.00 2.00 2.00
Sergeant 5.00 5.00 5.00
Senior Police Officer 4.00 4.00 4.00
Police Officer 10.00 10.00 10.00
Community Services Technician I 1.00 1.00 1.00
Communications Supervisor 1.00 1.00 1.00
Lead Comm. & Records Technician 1.00 1.00 1.00
Communications & Records Technician 5.00 5.00 5.00
Records/Property Technician 2.00 2.00 2.00
Administrative Secretary 1.00 1.00 1.00
Detective 3.00 3.00 3.00
Reserve Level 1 0.60 0.60 0.60
TOTAL POSITIONS 36.60 36.60 36.60
FY 2022-23
Department Budgets
74 PUBLIC WORKS
MISSION STATEMENT
To provide reliable, cost-effective and responsive water, wastewater and storm water services; to maintain and improve city facilities, streets, parks, vehicles and equipment in order to assure their beneficial use for the community; and to provide development review services with a goal to implement City Municipal and Development Codes in a manner that encourages investment in the community while assuring adherence to adopted standards.
OVERVIEW
The Public Works Department is separated into two divisions: Maintenance and Operations, and Engineering Services. Maintenance and Operations oversees the water, wastewater, and stormwater systems as well as all public infrastructure and facilities. Engineering services provide review of development applications, review and approval of all capital improvements, management of regional resources and regulatory compliance.
SERVICES AND STRUCTURE
The two divisions are responsible for various programs. The Maintenance and Operations Division operates, maintains, constructs, and improves the City's streets, water, sanitary sewer and storm water systems, facilities, parks, and City vehicles and equipment. The Engineering Services Division provides for regulatory compliance, traffic engineering, design, and construction management services to maintain and improve the City's sewer and storm drain systems, streets, parks, and facilities as well as development review services for private developments. This division also provides coordination with regulatory agencies and management of local and regional resources.
Maintenance Operations
The Maintenance and Operations Division is responsible for the water distribution and treatment system, the wastewater collection system, the stormwater collection system and maintenance and repairs to all City infrastructure which includes streets, sidewalks, bike paths, signs and markings, parks, playgrounds, street landscaping, street trees, street sweeping contract services and contract traffic signal and street light maintenance services. The Division is also responsible for maintenance of all City vehicles and equipment.
Department Budgets
75 Engineering Services
The Engineering Services Division includes four functions: Engineering Design, Development Review, Resource management and Regulatory Compliance.
1. Engineering Design provides design and construction management services for capital improvement projects to improve the City's infrastructure including parks and facilities, streets, water, sewer, and storm drain systems.
2. Development Review provides for engineering review and inspection of all privately funded public improvements within the City's right-of-way as well as regulatory compliance for private grading and drainage.
3. Resource Management involves participation in and coordination with regional resource management groups and agencies for resources such as surface water, groundwater, and reclaimed wastewater.
4. Regulatory Compliance implements programs to meet regulatory requirements for wastewater collection and pretreatment, water quality, and air quality and solid waste collection and recycling.
5. Regulatory Compliance implements programs to meet regulatory requirements for wastewater collection and pretreatment, water quality, and air quality and solid waste collection and recycling.
FY 2022-23 HIGHLIGHTS
Completed design of Phase 1 of the Ramona Garden Park Rehabilitation project Continued to advance the Corporate Yard Master Plan process Began work to relocate the City vehicle shop into a more suitable space Continued work on the citywide accessibility improvements Completed the Facilities Conditions and Needs Assessment Successfully implemented projects using the sidewalk infill cost-sharing program Completed Sidewalk Infill project for FY 2022-23
Finalized West Grand Avenue Streetscape from 4th to 8th streets project Began construction of Measure K-14 Phase 15 project
Began design of Measure K-14 Phase 16 and 17 projects Continued development of the Central Coast Blue recycled water project and created office space for JPA staff
Improved water system operation by installing upgraded mains, additional valves and replacing water meters
Began water reservoir roof repair project
Completed Police Department vehicle storage project and parking lot paving Completed FCFA Station improvements including flooring, cabinets, and restrooms Completed design of Sewer System Upgrades project
Department Budgets
76 Began work on Ramona Garden Park Utility Undergrounding project Completed review on major development projects (1598 El Camino Real, 402 West Grand Avenue, Grover Beach Lodge)
Secured vendor and began implementation of electronic filing system and GIS system for City asset management
Completed citywide sewer video inspection and completed repairs on identified deficiencies Completed modifications to the City Sewer Management Plan and successfully enrolled for continued permit coverage
Completed cleanups, fencing and access modifications to ECR encampment areas Recruited new Maintenance Workers
Initiated training program for Maintenance and Utility operations and successfully trained new water operations employees
Implemented additional recommendations from the 2017 Development Review study (Standard Plan Updates, Development Review staffing, Updated service contracts, development of standard checklists, updated stormwater management guidelines)
Implemented water conservation measures during Stage 3 drought declaration (mandatory conservation and penalties, cash for grass, fixture retrofits) before reverting back to Stage 1 voluntary compliance
FY 2023-24 KEY DEPARTMENT INITIATIVES
Continue to scan record plans and implement electronic filing system and GIS system for City asset management
Continue focus on planting trees in parks and on major corridors Continue to improve the condition of streets and striping with a focus on bike lanes Complete design of second and remaining phases of Ramona Park upgrades Continue commitment and actions to removing accessibility barriers city-wide Complete PG&E design of street light infill project on Oak Park Boulevard Complete FY 2023-24 sidewalk infill work and implementation of public/private partnerships Begin Construction of N. 4th Street Rehabilitation project Complete construction of West Grand Avenue Enhancement project, 4th to 8th Streets Complete construction of Measure K-14 Phases 16 project (Ramona, Front, Saratoga, Beckett, North 2nd)
Complete design of Measure K-14 Phases 17 project (N. 9th, N. 11th, N. 12th, Brighton, Ramona, Alma, Moss)
Department Budgets
77 Continue development of Central Coast Blue recycled water project Install additional water main zone valves to improve operations and reduce shutdowns Complete FY 2023-24 Water Meter Replacement program and begin development of automated meter reading system
Complete water reservoir roof repairs
Complete construction on sewer main upgrades to accommodate existing and new development Complete remaining sewer lift station upgrades
Complete sewer system repairs to existing mains
Pursue grant funding for Ramona Park Rehabilitation project Continue to implement recommendations from Organizational Assessment Continue to develop and implement department training programs Continue development review improvements including ongoing upgrades to City Standards and Specifications
Further implementation of Asset Management program and additional asset inputs
FY 2024-25 KEY DEPARTMENT INITIATIVES
Continue to scan record plans and implement electronic filing system and GIS system for City asset management
Continue focus on planting trees in parks and on major corridors Continue to improve the condition of streets and striping with a focus on bike lanes Continue commitment and actions to removing accessibility barriers city-wide Complete sidewalk FY 2024-25 sidewalk infill and implementation of public/private partnerships Begin construction of N. 4th Street Rehabilitation project Complete construction of West Grand Avenue street repair improvements from 11th Street to Oak Park Boulevard
Complete construction of Measure K-14 Phase 16 project (Ramona, Front, Saratoga, Beckett, North 2nd)
Complete construction of Measure K-14 Phase 17 project (N. 9th, N. 11th, N. 12th, Brighton, Ramona, Alma, Moss)
Complete design and construction of Measure K-14 Phase 18 project (light maintenance streets citywide)
Continue development of Central Coast Blue recycled water project Complete design of 16th Street water booster station upgrades Department Budgets
78 Complete FY 2024-25 Water Meter Replacement program and begin development of automated meter reading system
Complete construction of sewer main upgrades for existing flows Pursue grant funding for Ramona Park Rehabilitation project Continue to implement recommendations from Organizational Assessment Continue to develop and implement department training programs Continue development review improvements including ongoing upgrades to City Standards and Specifications
Further implementation of Asset Management program and additional asset inputs
FY 2021-22 FY 2022-23 FY 2023-24
Goal 90%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal 90%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal 90%
Actual
Notes: Department began tracking this measure in FY 2022-23. Weather, unknown conditions and project modifications may result in schedule and/or cost changes to a project.
PERFORMANCE MEASURES
Performance Measure 1: Percentage of Development Applications returned on schedule Pecentage of development applications returned to the applicant within the City-identified 10-day review standard.
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 2: Timely responses to inquiries
Percent of customer calls returned within one day.
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 3: Capital Improvement Program projects completed on time and within budget
Percent of projects completed within the estimated timeframe and within the original budget estimate.
Department Budgets
79 FY 2021-22 FY 2022-23 FY 2023-24
Goal 90%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal 83%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal 85%
Actual
FY 2021-22 FY 2022-23 FY 2023-24
Goal <5
Actual 2 1
FY 2021-22 FY 2022-23 FY 2023-24
Goal <2
Actual 0 0
Number of sewer system backups resulting in overflows in the prior fiscal year Notes: N/A
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 7: Number of unplanned water service interruptions Number of unplanned water service interruptions in the prior fiscal year.
Notes: N/A
Performance Measure 8: Number of sewer system failiures Performance Measure 4: Percentage of maintenance requests responded to within one week Percentage of maintenance service requests that receive a response and the work order is processed within one week of receipt.
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 5: Percentage of monthly park and landscape surveys with an acceptable rating Percentage of monthly park and landscape surveys that are rated "good" or better based on the following scale: Poor (greater than 10 deficiencies: missing or dead landscape, visible weeds, damaged irrigation, damaged facilities); Good (five to ten visible deficiencies) Excellent (less than 5 deficiencies).
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 6: Timely repair of reported potholes or sidewalk damage Percentage of pothole or sidewalk damage complaints repaired within one week of receipt of the complaint.
Department Budgets
80 PUBLIC WORKS
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 1,651,097 $ 1,734,176 $ 1,812,279 $ 1,864,454 $ 1,985,917 $ 2,135,359 Supplies and Services 2,900,041 3,533,887 3,184,625 3,428,184 3,317,850 3,334,075 Minor Capital 76,696 185,418 144,300 78,300 262,500 55,000 Debt Service 128,854 122,473 281,443 281,443 280,922 333,043 TOTAL EXPENDITURES $ 4,756,688 $ 5,575,954 $ 5,422,647 $ 5,652,381 $ 5,847,189 $ 5,857,477
EXPENDITURES BY PROGRAM
Wastewater (161) $ 353,395 $ 402,483 $ 313,970 $ 619,039 $ 532,957 $ 348,218 Water (162) 2,408,233 2,427,988 2,732,297 2,675,853 2,865,576 2,916,172 Storm Water (163) 258,798 266,655 330,884 274,538 282,761 292,060 Facility Maintenance (164) 914,572 1,238,036 1,051,935 1,119,874 1,256,619 1,358,357 Streets (165) 765,623 1,149,524 939,983 911,630 854,580 886,016 Corporation Yard (166) 46,802 79,977 40,951 36,193 40,901 42,554 Water Conservation (167) 9,265 11,291 12,627 15,254 13,795 14,100 TOTAL EXPENDITURES BY PROGRAM 4,756,688 $ $ 5,575,954 $ 5,422,647 $ 5,652,381 $ 5,847,189 $ 5,857,477
FUNDING SOURCES
General Fund $ 1,233,232 $ 1,598,736 $ 1,290,761 $ 1,417,861 $ 1,493,287 $ 1,556,801 Equipment Replacement 21,808 53,339 60,000 30,000 55,000 106,750 Waste Water Fund 612,193 669,139 629,854 880,977 815,717 640,278 Water Fund 2,408,232 2,427,986 2,724,797 2,669,552 2,865,578 2,916,171 Gas Tax Fund 199,834 250,123 309,450 340,000 285,000 288,000 Local Transportation Fund 18,199 78,890 80,000 50,000 80,000 80,000 Water Conservation Fund 9,265 11,291 12,627 15,254 13,795 14,100 Subsidized Senior Transportation Fund 1,088 1,000
Street Rehabilitation and Repair Fund 252,837 485,450 284,158 223,537 238,812 255,377 Transportation DIF 7,500 6,300
Storm Water DIF 7,500 6,300
Wastewater DIF 7,500 6,300
Water DIF 7,500 6,300
TOTAL FUNDING SOURCES $ 4,756,688 $ 5,574,954 $ 5,422,647 $ 5,652,381 $ 5,847,189 $ 5,857,477 FY 2022-23
Department Budgets
81 FULL TIME EQUIVALENT (FTE) PERSONNEL FY 2022-23 FY 2023-24 FY 2024-25 Public Works Director 1.00 1.00 1.00
Administrative Analyst - Confidential 1.00 1.00 1.00
Capital Improvement Project Manager 1.00 1.00 1.00
Associate Engineer (underfilled - Assistant Engineer) 1.00 1.00 1.00 Senior Engineer 1.00 1.00
Engineering Tech. 1.00 0.00 0.00
Public Works Supervisor 1.00 1.00 1.00
Public Works Superintendant 1.00 1.00
Maintenance Worker III 1.00 1.00 1.00
Maintenance Worker III (underfilled - Maintenance Worker I) 1.00 1.00 1.00 Maintenance Worker II 2.00 1.00 1.00
Maintenance Worker II (underfilled - Maintenance Worker I) 1.00 1.00 Maintenance Specialist 1.00 1.00 1.00
Maintenance Worker I 3.00 3.00 3.00
Fleet Maintenance Coordinator 1.00 1.00 1.00
Administrative Assistant II 0.75 0.75 0.75
Janitor 0.63 0.00 0.00
TOTAL POSITIONS 16.38 16.75 16.75
Department Budgets
82 NON-DEPARTMENTAL
Overview
In addition to expenditures that are directly related to departmental operations, there are also significant expenditures that are not directly attributable to a particular department. The largest of the nondepartmental expenditures is related to the City’s contract with the Five Cities Fire Authority (FCFA) for fire protection and suppression services. The operating budget includes a significant increase to the FCFA agreement of $755,000 in FY 2023-24 and $836,000 in FY 2024-25 from the City’s previous cost of $2 million. Other non-departmental expenditures for FY 2023-24 and FY 2024-25 include unfunded pension liability cost ($925,800 and $912,500 ), insurance ($447,000 and 458,000), and contract City Attorney legal services ($226,000 and 232,000).
FINANCIALS
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
EXPENDITURES BY CATEGORY
Salaries and Benefits $ 1,331,626 $ 1,148,973 $ 1,214,142 $ 1,181,625 $ 1,119,709 $ 1,105,000 Supplies and Services 3,882,656 3,018,655 4,608,610 3,634,676 3,875,603 3,936,890 Minor Capital 420,712
Debt Service 13,400 10,825 10,825 8,199 5,520
TOTAL EXPENDITURES $ 5,214,282 $ 4,601,740 $ 5,833,577 $ 4,827,126 $ 5,003,511 $ 5,047,410
EXPENDITURES BY PROGRAM
Non-Departmental (000& 182) $ 5,214,282 $ 4,601,740 $ 5,833,577 $ 4,827,126 $ 5,003,511 $ 5,047,410 TOTAL EXPENDITURES BY PROGRAM 5,214,282 $ $ 4,601,740 $ 5,833,577 $ 4,827,126 $ 5,003,511 $ 5,047,410
FUNDING SOURCES
General Fund $ 4,362,804 $ 4,246,230 $ 5,513,214 $ 4,597,936 $ 4,611,503 $ 4,652,430 Wastewater Fund 210,615 202,649 107,019 90,408 157,405 158,311 Water Fund 418,673 149,988 155,844 129,982 214,603 216,669 Street Rehab and Repair Fund 222,190 2,873 50,000 2,500 20,000 20,000 Fire DIF 7,500 6,300
TOTAL FUNDING SOURCES $ 5,214,282 $ 4,601,740 $ 5,833,577 $ 4,827,126 $ 5,003,511 $ 5,047,410 FY 2022-23
FUND
INFORMATION
Fund Information
83 GENERAL FUND (INCLUDES EQUIPMENT REPLACEMENT FUND)
GENERAL FUND SUMMARY
SOURCES OF FUNDING
FY 2023-24
BUDGET
FY 2024-25
BUDGET
REVENUES
Sales Tax $ 6,144,000 $ 6,311,100
Property Tax $ 5,614,200 $ 5,768,100
Cannabis Tax $ 1,326,000 $ 1,353,000
Transient Occupancy Tax $ 900,000 $ 927,000
Franchise Fees $ 735,000 $ 948,000
Other Taxes $ 295,500 $ 301,000
Licenses & Permits $ 386,300 $ 394,700
Fines $ 47,400 $ 48,400
Use of Money and Property $ 341,300 $ 344,400
Other Agencies $ 1,854,600 $ 70,000
Charges for Current Services $ 984,800 $ 1,007,600
Transfers In $ 736,417 $ 741,667
TOTAL REVENUES $ 19,365,517 $ 18,214,967
EXPENDITURES
Administrative Services $ 705,082 $ 660,581
City Manager's Office $ 1,448,687 $ 1,500,536
Community Development $ 1,238,496 $ 1,275,685
Parks and Recreation $ 570,238 $ 590,831
Police $ 7,214,410 $ 6,885,146
Public Works $ 1,548,289 $ 1,663,549
Non-Departmental $ 4,611,503 $ 4,652,430
Capital Improvement Plan $ 1,491,000 $ 1,500,000
Transfers Out $ 100,000 $ 100,000
TOTAL EXPENDITURES $ 18,927,705 $ 18,828,758
REVENUES OVER / (UNDER) EXPENDITURES $ 437,812 $ (613,791)
Fund Information
84 GENERAL FUND OPERATIONS BY DEPARTMENT
FY 2023-24 BUDGET $18,927,705 & FY 2024-25 BUDGET $18,828,758
Fund Information
85 CAPITAL PROJECTS, SPECIAL REVENUE AND ENTERPRISE FUND
RESOURCES
Below is a summary table of all other funds:
10 Parks Construction Fund Special Revenue
11 Capital Projects Fund Capital Projects
15 Underground Utilities Fund Capital Projects
16 Senior Transportation Fund Special Revenue
17 Gas Tax Fund Special Revenue
18 Local Transportation Fund Special Revenue
19 Road Maintenance and Rehabilitation Special Revenue
20 Street Rehabilitation and Repair Fund Special Revenue 31 CDBG Non-Entitlement Fund Special Revenue
32 HOME Fund Special Revenue
35 COPS Grant Fund Special Revenue
43 State Mandated ADA Fund Special Revenue
50 Transportation Development Impact Fee Fund Special Revenue 51 Law Enforcement Development Impact Fee Fund Special Revenue 52 Administrative Development Impact Fee Fund Special Revenue 53 Fire Protection Development Impact Fee Fund Special Revenue 54 Stormwater Development Impact Fee Fund Special Revenue 55 Wastewater Development Impact Fee Fund Special Revenue 56 Parks Facility Development Impact Fee Fund Special Revenue 57 Recreation Development Impact Fee Fund Special Revenue 58 Water Development Impact Fee Fund Special Revenue
80 Wastewater Fund Enterprise
81 Water Fund Enterprise
82 Water Conservation Fund Special Revenue
Fund # FUND NAME FUND TYPE
Fund Information
86 CAPITAL PROJECTS
CAPITAL PROJECTS FUND (11)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ - $ - $ - $ - $ - $ - Revenues:
Interest $ - $ - $ - $ - $ - $ - Revenue from Other Agencies 299,540 620,305 1,500,000 Transfers In 515,595 1,441,871 3,335,744 1,587,273 2,015,000 1,974,000 Total Revenues $ 815,135 $ 2,062,176 $ 1,166,000 $ 1,587,273 $ 3,515,000 $ 1,974,000 Expenditures:
Capital Projects $ 815,135 $ 2,062,176 $ 3,335,744 $ 1,587,273 $ 3,515,000 $ 1,974,000 Total Expenditures $ 815,135 $ 2,062,176 $ 1,166,000 $ 1,587,273 $ 3,515,000 $ 1,974,000 Ending Reserves $ - $ - $ - $ - $ - $ -
FISCAL YEAR 2022-23
The Capital Projects Fund is used for all capital improvement projects, except for Fund 20 Street Rehabilitation and Repair and the Enterprise Fund capital improvement projects that are included in those respective funds. Capital transfers are made to the Capital Projects Fund to finance capital improvement projects.
UNDERGROUND UTILITIES
UNDERGROUND UTILITIES FUND (15)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 226,449 $ 227,521 $ 228,264 $ 228,264 $ 231,764 $ 235,764 Revenues:
Interest $ 1,072 $ 743 $ 4,000 $ 3,500 $ 4,000 $ 4,000
Total Revenues $ 1,072 $ 743 $ 4,000 $ 3,500 $ 4,000 $ 4,000 Expenditures:
Total Expenditures $ - $ - $ - $ - $ - $ - Ending Reserves $ 227,521 $ 228,264 $ 232,264 $ 231,764 $ 235,764 $ 239,764 FISCAL YEAR 2022-23
The Underground Utilities Fund accounts for underground utility developer fees restricted to the placement of utility lines underground in accordance with City Council priorities set by resolution.
Fund Information
87 PARKS CONSTRUCTION
PARKS CONSTRUCTION FUND (10)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 33,820 $ 36,531 $ 37,916 $ 37,916 $ 49,616 $ 61,416 Revenues:
Interest $ 167 $ 113 $ 500 $ 700 $ 800 $ 800
Park In-Lieu Fee 11,004 5,502 10,500 11,000 11,000 11,000 Total Revenues $ 11,171 $ 5,615 $ 14,255 $ 11,700 $ 11,800 $ 11,800 Expenditures:
Supplies and Services $ 8,460 $ 4,230 $ 9,000 $ - $ - $ - Total Expenditures $ 8,460 $ 4,230 $ 9,000 $ - $ - $ - Ending Reserves $ 36,531 $ 37,916 $ 43,171 $ 49,616 $ 61,416 $ 73,216 FISCAL YEAR 2022-23
This fund receives Park-In-Lieu fees from developers and is restricted to the acquisition, construction, major improvements, and rehabilitation.
SUBSIDIZED SENIOR TRANSPORTATION
SUBSIDIZED SENIOR TRANSPORTATION (16)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 18,459 $ 22,467 $ 22,540 $ 22,540 $ 22,840 $ 23,140 Revenues:
Interest $ 96 $ 73 $ - $ 300 $ 300 $ 300
LTF - Subsidized Senior Transportation 5,000 5,000
Total Revenues $ 5,096 $ 73 $ 5,000 $ 300 $ 300 $ 300
Expenditures:
Supplies and Services $ 1,088 $ - $ 1,000 $ - $ - $ - Total Expenditures $ 1,088 $ - $ 1,000 $ - $ - $ - Ending Reserves $ 22,467 $ 22,540 $ 26,540 $ 22,840 $ 23,140 $ 23,440 FISCAL YEAR 2022-23
The Subsidized Senior Transportation Fund accounts for expenditures related to the Senior Transportation program funded by Local Transportation Funds.
Fund Information
88 GAS TAX
GAS TAX (17)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 399,252 $ 450,629 $ 169,503 $ 169,503 $ 86,197 $ 102,971 Revenues:
Interest $ 2,220 $ 1,136 $ 5,000 $ 2,500 $ 3,000 $ 3,000 Gas Tax 303,424 326,163 352,430 340,015 376,774 384,249 Total Revenues $ 305,644 $ 327,299 $ 357,430 $ 342,515 $ 379,774 $ 387,249 Expenditures:
Supplies and Services $ 199,835 $ 250,123 $ 305,150 $ 338,000 $ 285,000 $ 288,000 Minor Capital 4,300 2,000
Transfers Out 54,432 358,302 153,000 85,821 78,000 78,000 Total Expenditures $ 254,267 $ 608,425 $ 250,950 $ 425,821 $ 363,000 $ 366,000 Ending Reserves $ 450,629 $ 169,503 $ 275,983 $ 86,197 $ 102,971 $ 124,220 FISCAL YEAR 2022-23
The Gas Tax funds are restricted in use to acquisition of rights of way, construction, maintenance, engineering, and administrative costs of the public street system. Income is derived from state excise taxes on fuel and is allocated to the City in accordance with Street and Highway Code Section 2103- 2108.
Fund Information
89 LOCAL TRANSPORTATION FUND
LOCAL TRANSPORTATION FUND (18)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 867,116 $ 1,004,625 $ 1,357,425 $ 1,357,425 $ 1,704,526 $ 1,935,526 Revenues:
Interest $ 4,027 $ 4,090 $ 2,000 $ 20,000 $ 22,000 $ 22,000 Local transportation Fund 344,120 515,633 468,200 441,601 443,500 443,500 Total Revenues $ 348,147 $ 519,723 $ 470,200 $ 461,601 $ 465,500 $ 465,500 Expenditures:
Supplies and Services $ 18,198 $ 84,390 $ 84,500 $ 54,500 $ 84,500 $ 84,500 Transfers Out 192,440 82,533 160,000 60,000 150,000 100,000 Total Expenditures $ 210,638 $ 166,923 $ 244,500 $ 114,500 $ 234,500 $ 184,500 Ending Reserves $ 1,004,625 $ 1,357,425 $ 1,583,125 $ 1,704,526 $ 1,935,526 $ 2,216,526 FISCAL YEAR 2022-23
The Local Transportation Fund accounts for apportioned revenue from the state and is restricted in use to acquisition of rights of way, construction, maintenance, engineering, and administrative costs associated with the public street system, as well as transit-related costs. Income derived from state and federal grants generally administered by SLOCOG and Caltrans Local Assistance and include State Highway Account Urban and Regional (USHA and RSHA) Funds.
Fund Information
90 ROAD MAINTENANCE AND REHABILITATION FUND
ROAD MAINTENANCE AND REHABILITATION (19)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 260,180 $ 316,641 $ 340,331 $ 340,331 $ 577,331 $ 580,831 Revenues:
Interest $ 1,317 $ 1,146 $ 5,000 $ 2,000 $ 2,500 $ 2,500 Road Maintenance and Rehabilitation 244,968 263,544 328,788 285,000 300,000 300,000 Total Revenues $ 246,285 $ 264,690 $ 333,788 $ 287,000 $ 302,500 $ 302,500 Expenditures:
Transfers Out $ 189,824 $ 241,000 $ 299,000 $ 50,000 $ 299,000 $ 299,000 Total Expenditures $ 189,824 $ 241,000 $ 299,000 $ 50,000 $ 299,000 $ 299,000 Ending Reserves $ 316,641 $ 340,331 $ 375,119 $ 577,331 $ 580,831 $ 584,331 FISCAL YEAR 2022-23
The Road Maintenance and Rehabilitation Fund includes funding from the recently passed SB 1 gas tax by the State of California. The fund is mandated to separately track the expenditures of the new fees.
Fund Information
91 STREET REHABILITATION AND REPAIR
STREET REHABILITATION AND REPAIR (20)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 7,047,850 $ 4,137,642 $ 9,434,417 $ 9,434,417 $ 5,989,304 $ 3,593,992 Revenues:
Interest $ 3,928 $ 2,668 $ 15,000 $ 40,000 $ 20,000 $ 10,000 Miscellaneous 28,500 65,166 20,000 50,000 50,000 50,000 Proceeds of Long Term Debt 11,457,191
Transfers In 248,810 88,237 80,000 93,864 40,000 40,000 Total Revenues $ 281,238 $ 11,613,262 $ 115,000 $ 183,864 $ 110,000 $ 100,000 Expenditures:
Salaries and Benefits $ 178,583 $ 196,976 $ 204,408 $ 218,787 $ 234,062 $ 250,627 Supplies and Services 296,444 291,346 129,750 7,250 24,750 24,750 Capital Projects 2,716,419 4,657,474 3,380,000 3,402,940 2,246,500 2,760,000 Transfers Out 1,170,691
Total Expenditures $ 3,191,446 $ 6,316,487 $ 3,714,158 $ 3,628,977 $ 2,505,312 $ 3,035,377 Ending Reserves $ 4,137,642 $ 9,434,417 $ 5,835,259 $ 5,989,304 $ 3,593,992 $ 658,615 FISCAL YEAR 2022-23
The Street Rehabilitation and Repair Fund is generated by voter approved Measure K-14 bond sales and is used for the rehabilitation and repair of local streets.
Fund Information
92 COMMUNITY DEVELOPMENT BLOCK GRANT
COMMUNITY DEVELOPMENT BLOCK GRANT (31)
Non-Entitlement FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ (48,641) $ (22,230) $ 28,212 $ 28,212 $ 28,212 $ 28,212 Revenues:
CDBG - Non-Entitlement $ 350,655 $ 1,814,529 $ - $ 30,000 $ - $ - Total Revenues $ 350,655 $ 1,814,529 $ - $ 30,000 $ - $ - Expenditures:
Supplies and Services $ 159,662 $ 157,459 $ - $ 30,000 $ - $ - Transfers Out 164,582 1,606,628 Total Expenditures $ 324,244 $ 1,764,087 $ - $ 30,000 $ - $ - Ending Reserves $ (22,230) $ 28,212 $ 28,212 $ 28,212 $ 28,212 $ 28,212 FISCAL YEAR 2022-23
The Community Development Block Grant (CDBG) Non-Entitlement funds may be used for economic development, housing or public service projects which primarily benefit low- and moderate-income residents.
HOME GRANT
HOME GRANT (32)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ (300,466) $ 122,500 $ 122,500 $ 122,500 $ 122,500 $ 122,500 Revenues:
HOME Loan Repayments $ 122,500 $ - $ - $ - $ - $ - Transfers In 300,466 - - - - - Total Revenues $ 422,966 $ - $ - $ - $ - $ - Expenditures:
Total Expenditures $ - $ - $ - $ - $ - $ - Reductions/Additions to Reserves $ - $ - $ - $ - $ - $ - Ending Reserves $ 122,500 $ 122,500 $ 122,500 $ 122,500 $ 122,500 $ 122,500 FISCAL YEAR 2022-23
The Home Investment Partnership Program (HOME) funds can be used for First Time Homebuyer Program, First Time Homebuyer Project, Owner Occupied Rehabilitation Program, Rental Rehabilitation, Rental New Construction Project, and Tenant-Based Rental Assistance Programs.
Fund Information
93 POLICE GRANT
POLICE GRANTS (35)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 339,885 $ 235,662 $ 222,031 $ 222,031 $ 314,513 $ 335,513 Revenues:
State Grants $ 156,727 $ 161,285 $ 165,000 $ 175,000 $ 180,000 $ 185,000 Interest Income 1,168 809 5,000 4,000 5,000 5,000
Total Revenues $ 157,895 $ 162,094 $ 170,000 $ 179,000 $ 185,000 $ 190,000 Expenditures:
Supplies and Services $ 69,687 $ 90,051 $ 60,000 $ 26,518 $ 149,000 $ 131,500 Minor Capital 192,431 85,674 20,000 60,000 15,000 15,000 Total Expenditures $ 262,118 $ 175,725 $ 80,000 $ 86,518 $ 164,000 $ 146,500 Ending Reserves $ 235,662 $ 222,031 $ 312,031 $ 314,513 $ 335,513 $ 379,013 FISCAL YEAR 2022-23
The purpose of the Police Grants Fund is to receive and track all Police Department State grant revenue and expenditures in accordance with prescribed regulations. Revenue for this fund is comprised of grants from the COPS/SLESF Grant. The Citizens Option for Public Safety Program's Supplemental Law Enforcement Services Fund (COPS/SLESF) grant was established in 1996.
Compliant cities are allocated a proportionate share of COPS funds by the State exclusively for the purpose of funding supplemental front-line law enforcement services. Under the standard grant program allocation, the City of Grover Beach is eligible to receive a minimum grant amount of $100,000 each year, with an additional proportionate share based on population estimates determined by the California Department of Finance. Funds for this program cannot supplant existing funding and are to be used for personnel and/or equipment. While the COPS programs intended to be on-going and permanent, there is no guarantee that continued funding will be available.
Fund Information
94 STATE MANDATED ADA FUND
STATE MANDATED ADA FUND (43)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 11,565 $ 10,954 $ 10,513 $ 10,513 $ 10,513 $ 10,513 Revenues:
State Mandated ADA Fee $ 5,389 $ 5,559 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Total Revenues $ 5,389 $ 5,559 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Expenditures:
Transfers Out $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Total Expenditures $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Ending Reserves $ 10,954 $ 10,513 $ 10,513 $ 10,513 $ 10,513 $ 10,513 FISCAL YEAR 2022-23
The State Mandated ADA Fund accounts for the State Mandated Disability and Education Fee (SB 1186 Steinberg). Cities are required to collect four dollars from every business license or equivalent instrument. Cities are required to transmit thirty percent of every dollar to the State. Cities keep seventy percent of every dollar to be used for ADA Certified Access Specialists Program.
Fund Information
95 TRANSPORTATION DIF
TRANSPORTATION DIF (50)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 110,498 $ 131,468 $ 22,354 $ 22,354 $ 31,454 $ 47,954 Revenues:
Interest $ 592 $ 276 $ 1,300 $ 400 $ 500 $ 500
Transportation DIF 20,378 15,110 30,000 15,000 16,000 16,000 Total Revenues $ 20,970 $ 15,386 $ 31,000 $ 15,400 $ 16,500 $ 16,500 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Transfers Out 124,500 - Total Expenditures $ - $ 124,500 $ 7,500 $ 6,300 $ - $ - Ending Reserves $ 131,468 $ 22,354 $ 45,854 $ 31,454 $ 47,954 $ 64,454 FISCAL YEAR 2022-23
The Transportation Development Impact Fee Fund accounts for fees generated by development for the construction of transportation improvements.
LAW ENFORCEMENT DIF
LAW ENFORCEMENT DIF (51)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 9,401 $ 10,364 $ 11,549 $ 11,549 $ 6,499 $ 7,899 Revenues:
Interest $ 47 $ 37 $ 150 $ 150 $ 200 $ 200
Law Enforcement DIF 916 1,148 3,000 1,100 1,200 1,200
Total Revenues $ 963 $ 1,185 $ 3,150 $ 1,250 $ 1,400 $ 1,400 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Total Expenditures $ - $ - $ 7,500 $ 6,300 $ - $ - Ending Reserves $ 10,364 $ 11,549 $ 7,199 $ 6,499 $ 7,899 $ 9,299 FISCAL YEAR 2022-23
The Law Enforcement Development Impact Fee Fund accounts for fees generated by development.
These funds may be used for law enforcement improvements related to expansion.
Fund Information
96 ADMINISTRATIVE DIF
ADMINISTRATIVE DIF (52)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 20,727 $ 22,305 $ 23,564 $ 23,564 $ 18,964 $ 20,864 Revenues:
Interest $ 103 $ 76 $ 300 $ 300 $ 400 $ 400
Law Enforcement DIF 1,475 1,183 3,200 1,400 1,500 1,500 Total Revenues $ 1,578 $ 1,259 $ 3,500 $ 1,700 $ 1,900 $ 1,900 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Total Expenditures $ - $ - $ 7,500 $ 6,300 $ - $ - Ending Reserves $ 22,305 $ 23,564 $ 19,564 $ 18,964 $ 20,864 $ 22,764 FISCAL YEAR 2022-23
The Administrative Development Impact Fee Fund accounts for fees generated by development.
These funds may be used for Administrative improvements related to expansion.
FIRE DIF
FIRE DIF (53)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 9,145 $ 11,054 $ 12,931 $ 12,931 $ 8,581 $ 2,681 Revenues:
Interest $ 48 $ 41 $ 150 $ 150 $ 200 $ 200
Fire DIF 1,861 1,836 5,000 1,800 1,900 1,900
Total Revenues $ 1,909 $ 1,877 $ 5,150 $ 1,950 $ 2,100 $ 2,100 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Transfers Out 8,000 Total Expenditures $ - $ - $ 7,500 $ 6,300 $ 8,000 $ - Ending Reserves $ 11,054 $ 12,931 $ 10,581 $ 8,581 $ 2,681 $ 4,781 FISCAL YEAR 2022-23
The Fire Development Impact Fee Fund accounts for fees generated by development. These funds may be used for Fire improvements related to expansion.
Fund Information
97 STORMWATER DIF
STORMWATER DIF (54)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 114,311 $ 120,651 $ 125,427 $ 125,427 $ 127,627 $ 136,727 Revenues:
Interest Income $ 557 $ 405 $ 2,000 $ 2,000 $ 2,100 $ 2,100 Stormwater DIF 5,783 4,371 10,000 6,500 7,000 7,000
Total Revenues $ 6,340 $ 4,776 $ 12,000 $ 8,500 $ 9,100 $ 9,100 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Total Expenditures $ - $ - $ 7,500 $ 6,300 $ - $ - Ending Reserves $ 120,651 $ 125,427 $ 129,927 $ 127,627 $ 136,727 $ 145,827 FISCAL YEAR 2022-23
The Stormwater Development Impact Fee Fund accounts for fees generated by development. These funds may be used for Stormwater related expansion.
WASTEWATER DIF
WASTEWATER DIF (55)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 651,773 $ 281,484 $ 276,726 $ 276,726 $ 294,426 $ 235,626 Revenues:
Interest Income $ 2,810 $ 810 $ 5,000 $ 4,000 $ 4,200 $ 4,200 Wastewater DIF 18,779 21,999 50,000 20,000 22,000 22,000 Total Revenues $ 21,589 $ 22,809 $ 55,000 $ 24,000 $ 26,200 $ 26,200 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Transfers Out 391,878 27,567 85,000 - 85,000 Total Expenditures $ 391,878 $ 27,567 $ 92,500 $ 6,300 $ 85,000 $ - Ending Reserves $ 281,484 $ 276,726 $ 239,226 $ 294,426 $ 235,626 $ 261,826 FISCAL YEAR 2022-23
The Wastewater Development Impact Fee Fund accounts for fees generated by development. These funds may be used for wastewater related expansion.
Fund Information
98 PARKS FACILITIES DIF
PARKS FACILITIES DIF (56)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 478,075 $ 475,128 $ 311,195 $ 311,195 $ 44,618 $ 77,118 Revenues:
Interest Income $ 2,264 $ 1,332 $ 8,000 $ 5,000 $ 5,500 $ 5,500 Parks Facilities DIF 27,729 28,305 71,000 20,000 27,000 27,000 Total Revenues $ 29,993 $ 29,637 $ 79,000 $ 25,000 $ 32,500 $ 32,500 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Transfers Out 32,940 193,570 175,000 285,277 - Total Expenditures $ 32,940 $ 193,570 $ 182,500 $ 291,577 $ - $ - Ending Reserves $ 475,128 $ 311,195 $ 207,695 $ 44,618 $ 77,118 $ 109,618 FISCAL YEAR 2022-23
The Parks Facilities Development Impact Fee Fund accounts for fees generated by development.
These funds may be used for Parks Facilities related expansion.
RECREATION FACILITIES DIF
RECREATION FACILITIES (57)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 86,650 $ 92,030 $ 97,403 $ 97,403 $ 45,103 $ 51,703 Revenues:
Interest Income $ 423 $ 313 $ 1,500 $ 1,500 $ 1,600 $ 1,600 Recreation DIF 4,957 5,060 12,000 3,500 5,000 5,000
Total Revenues $ 5,380 $ 5,373 $ 13,500 $ 5,000 $ 6,600 $ 6,600 Expenditures:
Supplies and Services $ 7,500 $ 6,300 $ - Capital Projects 51,000 51,000 Total Expenditures $ - $ - $ 58,500 $ 57,300 $ - $ - Ending Reserves $ 92,030 $ 97,403 $ 52,403 $ 45,103 $ 51,703 $ 58,303 FISCAL YEAR 2022-23
The Recreation Facilities Development Impact Fee Fund accounts for fees generated by development. These funds may be used for Recreation related expansion.
Fund Information
99 WATER DIF
WATER DIF (58)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ - $ 17,376 $ - $ - $ - $ - Revenues:
Water DIF $ 17,376 $ 20,273 $ 32,000 $ 24,000 $ 25,000 $ 25,000 Total Revenues $ 17,376 $ 20,273 $ 32,000 $ 24,000 $ 25,000 $ 25,000 Expenditures:
Supplies and Services $ - $ - $ 7,500 $ 6,300 $ - $ - Transfers Out 37,649 32,000 17,700 25,000 25,000 Total Expenditures $ - $ 37,649 $ 39,500 $ 24,000 $ 25,000 $ 25,000 Ending Reserves $ 17,376 $ - $ (7,500) $ - $ - $ -
FISCAL YEAR 2022-23
The Water Development Impact Fee Fund accounts for fees generated by development. These funds may be used for water related expansion.
WATER CONSERVATION FUND
WATER CONSERVATION (82)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 386,654 $ 379,202 $ 369,125 $ 369,125 $ 357,371 $ 346,576 Revenues:
Interest Income $ 1,813 $ 1,214 $ 3,000 $ 2,500 $ 3,000 $ 3,000 Water Conservation Penalty 1,000
Total Revenues $ 1,813 $ 1,214 $ 3,000 $ 3,500 $ 3,000 $ 3,000 Expenditures:
Salaries and Benefits $ 6,465 $ 6,817 $ 6,752 $ 7,437 $ 7,920 $ 8,225 Supplies and Services 2,800 4,474 5,875 7,817 5,875 5,875 Total Expenditures $ 9,265 $ 11,291 $ 12,627 $ 15,254 $ 13,795 $ 14,100 Ending Reserves $ 379,202 $ 369,125 $ 359,498 $ 357,371 $ 346,576 $ 335,476 FISCAL YEAR 2022-23
The Water Conservation Fund provides water conservation rebates to water customers for turf removal, smart irrigation, low flow toilet installations, and energy efficient washing machines.
Fund Information
100
ENTERPRISE FUNDS
WASTEWATER
WASTEWATER (80)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 3,174,664 $ 3,487,528 $ 3,693,046 $ 3,693,046 $ 3,022,508 $ 805,366 Revenues:
Interest Income $ 14,975 $ 24,003 $ 16,000 $ 16,000 $ 16,000 $ 10,000 Wastewater Fees 1,272,571 1,306,389 1,326,800 1,323,300 1,349,226 1,375,671 Other 61,859
Transfer In 391,878 227,363 85,000 85,000
Total Revenues $ 1,741,283 $ 1,557,755 $ 1,427,800 $ 1,339,300 $ 1,450,226 $ 1,385,671 Expenditures:
Salaries and Benefits $ 722,503 $ 756,599 $ 697,366 $ 705,927 $ 789,935 $ 827,992 Supplies and Services 423,813 477,268 416,800 657,174 415,225 404,825 Minor Capital 200,000
Debt Service 1,192 171
Capital Projects 58,928 85,167 1,845,000 350,737 2,035,000 240,000 Transfers Out 209,600 179,528 286,000 296,000 227,208 248,152 Total Expenditures $ 1,416,036 $ 1,498,733 $ 3,245,166 $ 2,009,838 $ 3,667,368 $ 1,720,969 Reductions/Additions to Reserves $ (12,383) $ 146,496 $ - $ - $ - $ - Ending Reserves $ 3,487,528 $ 3,693,046 $ 1,875,680 $ 3,022,508 $ 805,366 $ 470,068 FISCAL YEAR 2022-23
The Wastewater Fund consists of the City's Wastewater collection system and the South San Luis Obispo County Sanitation District billing. The Wastewater Enterprise Fund serves approximately 5,000 customers. The South San Luis Obispo County Sanitation District (District) sets their fees for the processing of wastewater. The City provides billing services for the District and forwards the collection of fees billed to the district monthly.
In May 2021, the City adopted a 2% increase in fees to cover the costs associated with the wastewater collection system, effective July 1, 2021. This increase will fund needed improvements and upgrades to wastewater system infrastructure. Subsequent 2% increases will be scheduled to go into effect on July 1 of the following four years. FY 2023-24 and FY 2024-25 include 2% increases each year.
The City is proposing the following Wastewater Capital Projects in the FY 2023-25 Budget: FY 2023-24 FY 2024-25 Sewer Upgrade for Exisitng Flows (5002) $ 1,585,000 $ - South Oak Park Lift Station Upgrades (5005) 150,000 Sewer Upgrade for Exisitng Flows (5010) 200,000
Replace Portion of Damaged Storm Drain at Railroad (5020) 140,000 Citywide Sewer Lining Project (5269) 100,000 100,000
Total $ 2,035,000 $ 240,000
Fund Information
101
WATER
WATER (81)
FY 2020-21 FY 2021-22 ORIGINAL ESTIMATED FY 2023-24 FY 2024-25
ACTUALS ACTUALS BUDGET ACTUAL BUDGET BUDGET
Beginning Reserves $ 7,266,106 $ 8,193,835 $ 7,640,016 $ 7,640,016 $ 6,730,832 $ 4,499,458 Revenues:
Interest Income $ 32,759 $ 23,319 $ 33,300 $ 33,300 $ 35,000 $ 35,000 Water Fees 4,311,419 3,906,986 4,265,400 3,937,200 4,058,000 4,217,560 Other 72,410 51,619
Transfers In 164,582 1,644,277 32,000 17,700 25,000 25,000 Total Revenues $ 4,581,170 $ 5,626,201 $ 4,330,700 $ 3,988,200 $ 4,118,000 $ 4,277,560 Expenditures:
Salaries and Benefits $ 1,024,022 $ 788,847 $ 817,841 $ 816,878 $ 954,218 $ 1,013,517 Supplies and Services 1,842,830 2,012,583 2,081,905 2,047,899 2,277,025 2,272,125 Minor Capital 51,838 40,950 80,000 46,300
Debt Service 105,854 100,493 281,443 281,443 280,922 281,293 Capital Projects 312,721 2,553,441 955,000 1,155,000 2,405,000 1,060,000 Transfers Out 388,210 486,176 476,000 549,864 432,209 458,153 Total Expenditures $ 3,725,475 $ 5,982,490 $ 4,692,189 $ 4,897,384 $ 6,349,374 $ 5,085,088 Reductions/Additions to Reserves $ 72,034 $ (197,530) $ - $ - $ - $ - Ending Reserves $ 8,193,835 $ 7,640,016 $ 7,278,527 $ 6,730,832 $ 4,499,458 $ 3,691,930 FISCAL YEAR 2022-23
The Water Fund consists of the City's water system, including water mains, storage reservoirs and water sampling. The Water Enterprise Fund serves approximately 5,000 customers.
In May 2021, the City adopted a 2% increase in fees to cover the costs associated with the water system, effective July 1, 2021. The FY 2023-24 and FY 2024-25 Budgets include a 4% increase each year. The increase in rates will fund needed improvements to water system infrastructure along with the Central Coast Blue recycled groundwater project.
The City is proposing the Following Water Capital Projects in the FY 2023-25 Budget: FY 2023-24 FY 2024-25 Central Coast Blue (4001) $ 730,000 $ 730,000
Water Main Zone Valves (4007) 25,000
16th Street Booster Station (4015) 180,000
Water Meter Replacement Program (4270) 150,000 150,000
Reservoir Maintenance (4391) 1,500,000
Total $ 2,405,000 $ 1,060,000
Fund Information
102
CAPITAL
PROJECTS
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 103
CAPITAL IMPROVEMENT PROGRAM
Contents
Executive Summary...................................................................................................................................................................... 104 Revenue Fund Reference Numbers and Descriptions............................................................................................................ 105 Project Revenue Summary.......................................................................................................................................................... 107 Expenditure Summary by Project Category.............................................................................................................................. 108 Completed Projects...................................................................................................................................................................... 110 Current Projects ............................................................................................................................................................................ 112 Parks / Community Services.................................................................................................................................................. 113 Public Buildings / Facilities .................................................................................................................................................... 115 Streets / Storm Drains............................................................................................................................................................ 117 Water........................................................................................................................................................................................ 132 Wastewater.............................................................................................................................................................................. 139 Unfunded Projects........................................................................................................................................................................ 145
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 104
CAPITAL IMPROVEMENT PROGRAM
2024-2028
Executive Summary
The City’s Capital Improvement Program (CIP)
outlines a schedule of expenditures over the
ensuing five-year period (2024-2028). The CIP
does not address all of the capital expenditures
for the City, but provides for larger scale
infrastructure improvements, that are
permanent in nature, including transportation
systems, and municipal facilities.
Projects in this document must be in excess of
$50,000 with a useful life of at least ten years;
or a study of at least $50,000 that will lead to
such projects; or add to the value or capacity of
the infrastructure of the City. Projects that are
considered operational or routine maintenance
are excluded from this program.
The Capital Improvement Program proposes
project funding relative to the anticipated
availability of fiscal resources and the choice of
specific improvements to be achieved
throughout the five-year plan. The Projected
Revenue Summary on page 5 identifies
fourteen (14) revenue sources and their use by
year for FY 2024-2028.
The Expenditure Summary on pages 6 and 7
identifies project expenditures in the following
five categories:
Parks / Community Services
Street / Storm Drain
Public Buildings / Facilities
Water
Wastewater
The Expenditure Summary for FY 2024
indicates a total of $12,840,395 in spending
within the five project categories. Detailed
information regarding each identified project
can be found on pages 12-47. The information
provided includes a project description, the
current status of the project, identified funding
sources and the total projected project cost.
As is often the case, funding needs identified in
the CIP exceeds the available funding. Page 49
shows a list of 15 capital needs identified at a
cost of approximately $53 million dollars that do
not have an established, secure source of
funding at this time. These identified needs will
be considered as potential funding sources are
identified.
Maximizing the City’s funding and addressing
rising costs incurred in maintaining and
rehabilitating infrastructure make the process of
selecting capital projects to fund challenging.
There are several types of capital needs such
as construction of new, first-time improvements,
replacement of aged infrastructure that is at or
beyond its service life or large-scale capital
maintenance. In addition, studies related to the
City’s various infrastructure asset categories
are included in the CIP if the study will result in
future capital improvement projects.
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 105
CAPITAL IMPROVEMENT PROGRAM
REVENUE FUNDS
Revenue Fund Reference Numbers and Descriptions
01 - General Fund
This fund is the primary fund for the City. In addition to Capital Improvements, most of the City's general operations and services are supported by this fund. Income generally consists of property, sales, and other tax revenues.
04 - Traffic Congestion Relief Fund
These funds must be used for street and road maintenance, rehabilitation, or reconstruction. Income is derived from fuel sales tax, State General Fund and tribal gaming. Requires continual expenditure of general funds at historic levels to be eligible for these funds. 10 - Parks Construction Fund
This (Quimby Act) fund accounts for parks construction developer fees. Per GBMC Chapter 11, fund use is restricted to developing new park improvements or rehabilitating existing parks or facilities within the City.
15- Underground Utilities Fund
This fund accounts for underground utility developer fees restricted to the placement of utility lines underground in accordance with City Council priorities set by resolution. 17- Gas Tax Fund
These funds are restricted in use to acquisition of rights of way, construction, maintenance, engineering and administrative costs of the public street system. Income is derived from state excise taxes on fuel and is allocated to the City in accordance with Streets and Highway Code Section 2103-2108. 18- Local Transportation Fund
This fund accounts for apportioned revenue from the state and is restricted in use to acquisition of rights of way, construction, maintenance, engineering and administrative costs associated with the public street system, as well as transit-related costs. Income derived from state and federal grants generally administered by SLOCOG and Caltrans Local Assistance and include State Highway Account Urban and Regional (USHA and RSHA) funds.
19- Gas Tax Fund RMRA (SB1)
SB 1 enables cities and counties to address significant maintenance, rehabilitation and safety needs on the local street and road system. The intent of the funding is to maintain roads and address small problems immediately, so they don’t get worse and cost more to fix later. 20- Street Rehabilitation and Repair K-14 Bond Fund
This fund is generated by voter approved Measure K-14 bond sales and is used for the rehabilitation and repair of local streets.
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 106
CAPITAL IMPROVEMENT PROGRAM
30/31- Community Development Block Grant
This fund accounts for all revenues and expenditures associated with the federal CDBG program. Funds may be used for economic development, housing or public service projects which primarily benefit low- and moderate-income residents.
50- Transportation Development Impact Fee Fund
This fund accounts for fees generated by development for the construction of transportation facilities. 55- Wastewater Development Impact Fee Fund
This fund accounts for fees generated by development for the construction of sanitary sewer facilities. 56- Parks Facility Development Impact Fee Fund
This fund accounts for fees generated by development for the construction of parks facilities. 57- Recreation Facility Development Impact Fee Fund
This fund accounts for fees generated by development for the construction of recreation facilities. 80- Wastewater Fund
This fund is used for maintenance, operation and construction of wastewater and storm water infrastructure improvements. Income is derived from sewer user fees.
81- Water Fund
This fund is used for maintenance, operation and construction of water infrastructure improvements.
Income is derived from water user fees.
82- Water Conservation Fund
This fund receives water conservation fees from developers and is restricted to water conservation projects and programs within the City.
91- Trust and Agency Account
This fund accounts for private donations made to the City for specific uses/projects.
Regional Early Access Planning (REAP) Grant
California is committed to a future where we all have the option to live closer to our jobs, services, and daily destinations. We can achieve this future through more housing options and affordability in nearby neighborhoods, which includes transportation options so we can walk our kids to school, ride our bikes to work, or take transit. REAP 2 is a key part of the state’s strategic investments toward this more sustainable, resilient, and inclusive future for people in all areas of the state. 2024 - 2028
Projected Revenue Summary
Fund # FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
General Fund $129,252 $362,000 $1,375,000 $1,491,000 $1,500,000 $2,111,000 $2,426,000 $2,300,000 Parks Construction Fund $0 $0 $0 $0 $0 $0 $0 $0
Underground Utilities Fund
Gas Tax Fund $50,000 $0 $100,000 $75,000 $75,000 $96,000 $75,000 $0 Local Transportation Fund $0 $60,000 $100,000 $150,000 $100,000 $100,000 $100,000 $0 Gas Tax Fund (RMRA) $0 $0 $299,000 $299,000 $299,000 $299,000 $299,000 $0 Street Rehabilitation and Repair Bond Fund $2,384,076 $915,000 $0 $2,206,500 $2,720,000 $2,800,000 $1,130,000 $2,310,000 Transportation Development Impact Fee
Wastewater Development Impact Fee $0 $0 $85,000 $85,000 $0 $0 $0 $0 Parks Facility Development Impact Fee $85,277 $200,000 $161,852 Recreation Facility Development Impact Fee
Wastewater Fund $38,737 $387,000 $1,275,000 $1,950,000 $240,000 $1,840,000 $1,178,500 $630,000 Water Fund $1,073,864 $250,000 $150,000 $2,445,000 $1,100,000 $950,000 $1,339,811 $1,126,623 REAP Grant $0 $0 $0 $1,500,000 $0 $0 $0 $0
Other Agency / District
TOTAL $3,761,206 $2,174,000 $3,545,852 $10,201,500 $6,034,000 $8,196,000 $6,548,311 $6,366,623
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 108
CAPITAL IMPROVEMENT PROGRAM
2024 - 2028 Expenditure Summary by Project Category
PARKS / COMMUNITY SERVICES
CIP #
FY 2023
Estimated
Actual
FY 2023
Estimated
Spending
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
1002 $0 $0 $0 $0 $0 $0 $0 $250,000
1259 $85,277 $200,000 $161,852 $0 $0 $500,000 $500,000 $2,000,000 SUBTOTAL $85,277 $200,000 $161,852 $0 $0 $500,000 $500,000 $2,250,000
PUBLIC BUILDINGS / FACILITIES
CIP #
FY 2023
Estimated
Actual
FY 2023
Estimated
Balance
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
3002 $1,170 $250,000 $0 $0 $0 $0 $2,600,000 $0
3003 $0 $30,000 $0 $0 $0 $100,000 $0 $0
SUBTOTAL $1,170 $280,000 $0 $0 $0 $100,000 $2,600,000 $0
STREETS / STORM DRAINS
CIP #
FY 2023
Estimated
Actual
FY 2023
Estimated
Balance
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
2003 $0 $0 $0 $100,000 $0 $0 $100,000 $0
2004 $0 $90,000 $0 $0 $0 $0 $0 $0
2274 $66,821 $16,000 $0 $100,000 $50,000 $100,000 $100,000 $50,000 2285 $0 $0 $0 $1,815,000 $0 $0 $0 $0
2286 $0 $0 $0 $0 $1,924,000 $176,000 $0 $0
2287 $111,261 $186,000 $1,874,000 $1,500,000 $0 $0 $0 $0 2288 $0 $0 $0 $0 $0 $1,730,000 $700,000 $0
2295-14 $2,381,767 $5,000 $0 $0 $0 $0 $0 $0
2295-15 $96,173 $910,000 $0 $0 $0 $0 $0 $0
2295-16 $0 $0 $0 $2,020,000 $0 $0 $0 $0
2295-17 $0 $0 $0 $226,500 $2,000,000 $0 $0 $0
2295-18 $0 $0 $0 $0 $760,000 $0 $0 $0
2295-19 $0 $0 $0 $0 $0 $2,820,000 $0 $0
2295-20 $0 $0 $0 $0 $0 $0 $1,150,000 $0
2295-21 $0 $0 $0 $0 $0 $0 $0 $1,200,000
2295-22 $0 $0 $0 $0 $0 $0 $0 $1,150,000
SUBTOTAL $2,656,022 $1,207,000 $1,874,000 $5,761,500 $4,734,000 $4,826,000 $2,050,000 $2,400,000
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 109
CAPITAL IMPROVEMENT PROGRAM
2024 - 2028
Expenditure Summary by Project Category Continued
WATER
CIP #
FY 2023
Estimated
Actual
FY 2023
Estimated
Spending
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
4001 $980,000 $0 $0 $730,000 $730,000 $0 $318,311 $636,623 4007 $0 $50,000 $0 $25,000 $0 $0 $0 $0
4008 $0 $75,000 $0 $0 $0 $0 $0 $0
4015 $0 $0 $0 $0 $180,000 $780,000 $0 $0
4270 $0 $0 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 4280 $0 $0 $0 $0 $0 $0 $0 $300,000
4391 $0 $50,000 $0 $1,500,000 $0 $0 $0 $0
SUBTOTAL $980,000 $175,000 $150,000 $2,405,000 $1,060,000 $930,000 $468,311 $1,086,623
WASTEWATER
CIP #
FY 2023
Estimated
Actual
FY 2023
Estimated
Balance
FY 2023
Estimated
Carryover
FY 2024
Budget
FY 2025
Budget FY 2026 FY 2027 FY 2028
5002 $38,311 $52,000 $1,360,000 $1,585,000 $0 $0 $0 $0
5003 $426 $60,000 $0 $0 $0 $0 $0 $0
5005 $0 $0 $0 $150,000 $0 $0 $0 $0
5010 $0 $200,000 $0 $200,000 $1,000,000 $740,000 $830,000 $530,000 5020 $0 $0 $0 $0 $140,000 $0 $0 $0
5269 $0 $0 $0 $100,000 $100,000 $100,000 $100,000 $100,000 SUBTOTAL $38,737 $312,000 $1,360,000 $2,035,000 $1,240,000 $840,000 $930,000 $630,000 TOTAL $3,761,206 $2,174,000 $3,545,852 $10,201,500 $7,210,000 $7,020,000 $6,548,311 $6,366,623
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 110
CAPITAL IMPROVEMENT PROGRAM
Completed Projects
Completed Projects
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 111
CAPITAL IMPROVEMENT PROGRAM
PARKS / COMMUNITY SERVICES
Project Description Cost
1259 Ramona Design in progress $200,000
PUBLIC BUILDINGS / FACILITIES
Project Description Cost
3002 Corp Yard - Relocate mechanic shop $250,000
3003 ADA Transition plan curb ramps $30,000
3004 Facility Condition and Needs Assessment $160,000
3005 Fire Station Improvements $100,000
STREETS/STORM DRAIN
Project Description Cost
2004 Storm water alternative treatment for the train
station project $90,000
2274 Sidewalk Infill with Measure K-14 projects $67,000 2287 West Grand Avenue Streetscape design $300,000
2295-14 Measure K-14 $2,400,000
2295-15 Measure K-14 $1,000,000
2287 West Grand Avenue Streetscape design $300,000
WATER
Project Description Cost
4001 Central Coast Blue $900,000
4007 Water Main Zone Valves $50,000
4391 Reservoir Repairs and Cleaning $50,000
WASTEWATER
Project Description Cost
5002 Design for Sewer Upgrades $100,000
TOTAL $6,000,000
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 112
CAPITAL IMPROVEMENT PROGRAM
Current Projects
Current Projects
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 113
CAPITAL IMPROVEMENT PROGRAM
Parks / Community Services
CIP1002: Mentone Basin Park Improvements
Project Type: Parks / Community Services
Location: Mentone Basin Park
Project Manager: Greg Ray
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2028
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $250,000
Description or Justification: This includes adult fitness equipment at the corner or along the perimeter of the park and replacing the lights at the courts.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS Ensure that our public facilities, including parks and buildings, are maintained, improved and expanded.
CIP 1002
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $30,000
Construction $220,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $0 $0 $250,000
Funding Source(s)
General Fund (01) $250,000
Parks Construction (10)
Parks Facility (DIF)
Funding Totals $0 $0 $0 $0 $0 $0 $0 $0 $250,000
CIP 1002
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 114
CAPITAL IMPROVEMENT PROGRAM
CIP 1259: Ramona Garden Park Rehabilitation
Project Type: Parks / Community Services
Location: Ramona Garden Park
Project Manager: Erin Wiggin
Project Phase: Design
Estimated Completion
Date: Fiscal Year 2030
Project Started in
Previous Fiscal Year: Yes
Total Project Cost: $5,250,000
Description or Justification: Implement the master plan that was completed in FY21. Construction elements include a playground, an amphitheater, a plaza, new park restrooms, a new park entrance, pickleball courts, a walking path and an adult fitness area. FY23 includes construction documents for the phased project; Phase 1 is the playground for FY24 and FY25.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Ensure that our public facilities, including parks and buildings, are maintained, improved and expanded.
CIP 1259
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $14,526 $85,277 $200,000 $161,852 $0
Construction $0 $500,000 $500,000 $2,000,000
Management
Contingency
Expenditure Totals $14,526 $85,277 $200,000 $161,852 $0 $0 $500,000 $500,000 $2,000,000 Funding Source(s)
General Fund (01) $0 $0 $500,000 $500,000 $2,000,000
Parks Construction
(10) $9,000
Parks Facility DIF (56) $85,277 $200,000 $161,852
Recreation DIF (57)
Donation?
Funding Totals $9,000 $85,277 $200,000 $161,852 $0 $0 $500,000 $500,000 $2,000,000 CIP 1259
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development: Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 115
CAPITAL IMPROVEMENT PROGRAM
Public Buildings / Facilities
CIP 3002: City Corporation Yard Improvements
Project Type: Public Buildings / Facilities
Location: 1150 Farroll Road
Project Manager: Erin Wiggin
Project Phase: Design / Acquisition
Estimated Completion
Date: Fiscal Year 2022
Project Started in
Previous Fiscal Year: Yes
Total Project Cost: $2,850,000
Description or Justification: Mechanic garage relocation completed in FY23. Acquisition of one or two neighboring properties is ongoing. Construction of improvements will start in FY27. Refer to unfunded needs section for remaining construction funds.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Ensure that our public facilities, including parks and buildings, are maintained, improved and expanded.
CIP 3002
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design/Acquisition $108 $1,170
Construction $250,000 $2,600,000
Management
Contingency
Expenditure Totals $108 $1,170 $250,000 $0 $0 $0 $0 $2,600,000 $0 Funding Source(s)
General Fund (01) $1,170 $100,000 $1,500,000
Wastewater Fund (80) $75,000 $248,500
Water Fund (81) $75,000 $851,500
Funding Totals $0 $1,170 $250,000 $0 $0 $0 $0 $2,600,000 $0 CIP 3002
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 116
CAPITAL IMPROVEMENT PROGRAM
CIP 3003: City Disability Access Improvements
Project Type: Public Buildings / Facilities
Location: Citywide
Project Manager: Erin Wiggin
Project Phase: On-Going
Estimated Completion Date: On-Going
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $220,000
Description or Justification: The City has an ADA Transition Plan and funding will be allocated to address items in this plan. Improvements are identified in public rights of way, facilities and program improvements. FY23 includes curb ramps in conjunction with street projects. FY26 will be determined at a later date. See unfunded needs for all recommended improvements; approximate cost is $19 million.
Description or Justification: BUILDING AND FACILITY IMPROVEMENTS. Ensure that our public facilities, including parks and buildings, are maintained, improved and expanded.
CIP 3003
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $79,543 $30,000 $100,000
Management $2,990
Contingency
Expenditure Totals $82,533 $0 $30,000 $0 $0 $0 $100,000 $0 $0 Funding Source(s)
General Fund (01) $82,533 $30,000 $100,000
Local Transportation
(18)
Water Fund (81)
Funding Totals $82,533 $0 $30,000 $0 $0 $0 $100,000 $0 $0 CIP 3003
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 117
CAPITAL IMPROVEMENT PROGRAM
Streets / Storm Drains
CIP 2003: Street Lighting Project
Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Greg Ray
Project Phase: Preliminary
Estimated Completion
Date: On-Going
Project Started in
Previous Fiscal Year: No
Total Project Cost: $200,000
Description or Justification: Ongoing project to improve street lighting throughout the City. The first phase includes major streets (North 4th Street and North Oak Park Boulevard).
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, etc.
CIP 2003
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project
Expenditures
Design
Construction $100,000 $100,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $100,000 $0 $0 $100,000 $0 Funding Source(s)
General Fund (01) $100,000 $0 $100,000
Gas Tax (17)
Funding Totals $0 $0 $0 $0 $100,000 $0 $0 $100,000 $0
CIP 2003
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies:
Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 118
CAPITAL IMPROVEMENT PROGRAM
CIP 2004: Train Station Stormwater Alternative Compliance Project Type: Streets / Storm Drains
Location: 3rd Street & Manhattan Ave
Project Manager: Greg Ray
Project Phase: Construction
Estimated Completion
Date:
Project Started in
Previous Fiscal Year:
Total Project Cost: $90,000
Description or Justification: The project will reduce the volume of runoff that enters Meadow Creek. This is a requirement of the original Train Station Expansion project (CIP 3312), but since the requirements could not be achieved on that site an alternate location was selected. Given the location and timing it is a separate project.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Ensure that our public facilities, including parks and buildings, are maintained, improved and expanded.
CIP 2004
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $90,000
Management
Contingency
Expenditure Totals $0 $0 $90,000 $0 $0 $0 $0 $0 $0
Funding Source(s)
General Fund (01) $30,000
Local Transportation (18) $60,000
Funding Totals $0 $0 $90,000 $0 $0 $0 $0 $0 $0
*SLOCOG reinstating $60,000 from 3312, so this is an additional allocation.
CIP 2004
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies:
Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 119
CAPITAL IMPROVEMENT PROGRAM
CIP 2274: Citywide Sidewalk Infill
Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: On-Going
Estimated Completion Date: N/A
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $700,000
Description or Justification: The project includes an allocation each year to construct infill sidewalks and corner ramps, through private-public partnerships, and in partnership with current street rehabilitation projects to enhance pedestrian access.
Description or Justification: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporation where feasible bicycle lands, sidewalks, streetlights, crosswalks, etc.
CIP 2274
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $33,088
Construction $196,685 $66,821 $16,000 $100,000 $50,000 $100,000 $100,000 $50,000 Management
Contingency
Expenditure Totals $229,773 $66,821 $16,000 $0 $100,000 $50,000 $100,000 $100,000 $50,000 Funding Source(s)
General Fund (01) $200,000 $16,821 $16,000 $100,000 $50,000 $100,000 $100,000 $50,000 Gas Tax Fund (17) $29,773 $50,000
SRTS Grant (18)
Funding Totals $229,773 $66,821 $16,000 $0 $100,000 $50,000 $100,000 $100,000 $50,000 CIP 2274
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies:
Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 120
CAPITAL IMPROVEMENT PROGRAM
CIP 2285: Major Street Rehabilitation North 4th Street Project Type: Streets / Storm Drains Location: North 4th Street
Project Manager: Erin Wiggin
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2024
Project Started in Previous Fiscal Year:
Total Project Cost: $1,815,000
Description or Justification: Rehabilitation of local major streets according to the priorities set by City Council. This was originally part of a larger CIP Project (CIP 2283) and the design is complete. The project has been split into smaller projects. This project is North 4th Street from West Grand Avenue to Ocean View.
Based on current PCI, the recommended treatment is a grind and overlay, however the PCI will continue to decline until the street is repaired. The useful life of the project is about 10 years.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, etc.
CIP 2285
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $1,815,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $1,815,000 $0 $0 $0 $0
Funding Source(s)
General Fund (01) $1,291,000
Gas Tax Fund (17) $75,000
Local Transportation
(18) $150,000
SB1 Funding (19) $299,000
Transportation DIF (50)
Funding Totals $0 $0 $0 $0 $1,815,000 $0 $0 $0 $0
CIP 2285
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 121
CAPITAL IMPROVEMENT PROGRAM
CIP 2286: Major Street Rehabilitation West Grand Avenue 11th Street to Oak Park Blvd
Project Type: Streets / Storm Drains
Location: West Grand Avenue
(11th Street to Oak Park Blvd)
Project Manager: Erin Wiggin
Project Phase: Design
Estimated Completion Date: Fiscal Year 2025
Project Started in Previous Fiscal Year:
Total Project Cost: $2,100,000
Description or Justification: Rehabilitation of local major streets according to the priorities set by City Council. This was originally part of a larger CIP Project (CIP 2283) and the design is complete. The project has been split into smaller projects. This project is for pavement rehabilitation at West Grand Avenue from 11th-Oak Park Boulevard. The recommended treatment is a full depth rehabilitation. The useful life of the project is about 20 years.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, etc..
CIP 2286
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $1,924,000 $176,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $1,924,000 $176,000 $0 $0 Funding Source(s)
General Fund (01) $1,450,000 $176,000
Gas Tax Fund (17) $75,000
Local Transportation (18) $100,000
SB1 Funding (19) $299,000
Transportation DIF (50)
Funding Totals $0 $0 $0 $0 $0 $1,924,000 $176,000 $0 $0 CIP 2286
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 122
CAPITAL IMPROVEMENT PROGRAM
CIP 2287: Major Street Rehabilitation West Grand Avenue 4th Street to 8th Street Project Type: Streets / Storm Drains
Location: West Grand Avenue (4th Street to 8th Street)
Project Manager: Erin Wiggin
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2024
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $4,200,000
Description or Justification: The project involves implementation of some elements from the West Grand Avenue Master Plan. Improvements include median enhancements, lighting, tree planting and landscaping, irrigation and pavement rehabilitation from 4th to west of 8th. The project scope does not include concrete crosswalks at the intersection at 8th.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, etc..
CIP 2287
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $0 $111,261
Construction $186,000 $1,874,000 $1,500,000
Management
Contingency
Expenditure Totals $0 $111,261 $186,000 $1,874,000 $1,500,000 $0 $0 $0 $0 Funding Source(s)
General Fund (01) $600,000 $111,261 $186,000 $1,375,000 Gas Tax Fund (17) $100,000
Local Transportation (18) $100,000
SBI Funding (19) $299,000
Transportation DIF (50)
REAP GRANT $1,500,000
Funding Totals $600,000 $111,261 $186,000 $1,874,000 $1,500,000 $0 $0 $0 $0 $600k carryover from FY 2021
CIP 2287
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development: Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 123
CAPITAL IMPROVEMENT PROGRAM
CIP 2288: Major Street Rehabilitation South Oak Park Blvd Mentone Avenue to The Pike
Project Type: Streets / Storm Drains
Location: South Oak Park Blvd (Mentone Ave to The Pike) Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2027
Project Started in Previous Fiscal Year:
Total Project Cost: $2,430,000
Description or Justification: Rehabilitation of local major streets according to the priorities set by City Council. This project is South Oak Park from Mentone Avenue to the Pike. The design includes reducing to a single travel lane and providing a buffered bike lane. The recommended treatment is a full depth rehabilitation. The useful life of the project is about 20 years.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, etc..
CIP 2288
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $230,000
Construction $1,500,000 $700,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $1,730,000 $700,000 $0 Funding Source(s)
General Fund (01) $1,235,000 $226,000
Gas Tax Fund (17) $96,000 $75,000
Local Transportation (18) $100,000 $100,000
SBI Funding (19) $299,000 $299,000
Transportation DIF (50)
Funding Totals $0 $0 $0 $0 $0 $0 $1,730,000 $700,000 $0 CIP 2288
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 124
CAPITAL IMPROVEMENT PROGRAM
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 125
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-16 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Design
Estimated Completion
Date: Fiscal Year 2024
Project Started in
Previous Fiscal Year:
Total Project Cost: $2,020,000
Description or Justification: Ramona from North 10th to North 14th Street, Front Street from Newport to Parkview Avenue, Saratoga from North 8th to Front Street, and Beckett from Brighton to Newport, North 2nd from Newport to Saratoga. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets.
CIP 2295-16
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2
Proje
Project Expenditures
Design $220,000
Construction $1,800,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $2,020,000 $0 $0 $0
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $1,980,000
Water Fund (81) $40,000
Funding Totals $0 $0 $0 $0 $2,020,000 $0 $0 $0
CIP 2295-16
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 126
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-17 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Design
Estimated Completion Date: Fiscal Year 2025
Project Started in Previous Fiscal Year:
Total Project Cost: $2,300,000
Description or Justification: North 9th from West Grand to Atlantic City, North 11th from West Grand to Ramona, North 12th from West Grand to Newport, Brighton from North 10th to North 13th, Ramona from 16th to Oak Park, Alma Ct, and Moss Ct. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLET STREETS. Continue to complete Measure K-14 street improvement on local streets.
CIP 2295-17
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $226,500 $0
Construction $2,000,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $226,500 $2,000,000 $0 $0 $0 Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $226,500 $1,960,000
Water Fund (81) $40,000
Funding Totals $0 $0 $0 $0 $226,500 $2,000,000 $0 $0 $0 CIP 2295-17
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 127
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-18 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2025
Project Started in Previous Fiscal Year:
Total Project Cost: $760,000
Description or Justification: Maintenance work for previously paved Measure K-14 streets. Staff will utilize the Pavement Management software to determine the streets and treatment methods.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets.
CIP 2295-18
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $60,000
Construction $700,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $760,000 $0 $0 $0
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $760,000
Water Fund (81)
Funding Totals $0 $0 $0 $0 $0 $760,000 $0 $0 $0
CIP 2295-18
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 128
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-19 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Planning
Estimated Completion
Date: Fiscal Year 2026
Project Started in
Previous Fiscal Year:
Total Project Cost: $2,820,000
Description or Justification: Ramona from North 8th to North 4th, Brighton from North 8th to North 4th, North 7th from Brighton to Atlantic City, North 6th from West Grand to Atlantic City and Park View to Ocean View, and North 5th from West Grand to Saratoga. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets
CIP 2295-19
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $220,000
Construction $2,600,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $2,820,000 $0 $0
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $2,800,000
Water Fund (81) $20,000
Funding Totals $0 $0 $0 $0 $0 $0 $2,820,000 $0 $0
CIP 2295-19
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 129
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-20 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2027
Project Started in Previous Fiscal Year:
Total Project Cost: $1,150,000
Description or Justification: Ramona 3rd to Front, Brighton 4th to Front, 2nd Park View to Ocean View and West Grand to Ramona. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets.
CIP 2295-20
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $100,000
Construction $1,050,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $0 $1,150,000 $0
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $1,130,000
Water Fund (81) $20,000
Funding Totals $0 $0 $0 $0 $0 $0 $0 $1,150,000 $0
CIP 2295-20
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 130
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-21 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2028
Project Started in Previous Fiscal Year:
Total Project Cost: $1,200,000
Description or Justification: North 1st from Atlantic to Newport, Front from Newport to Ramona, Ramona from 14th to 16th, Grand View, Nice from South 12th to South 10th, Rose Court. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets
CIP 2295-21
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $160,000
Construction $1,040,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $0 $0 $1,200,000
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $1,160,000
Water Fund (81) $40,000
Funding Totals $0 $0 $0 $0 $0 $0 $0 $0 $1,200,000
CIP 2295-21
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 131
CAPITAL IMPROVEMENT PROGRAM
Measure K-14 Local Street Rehabilitation and Repair Project CIP 2295-22 Project Type: Streets / Storm Drains
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2028
Project Started in Previous Fiscal Year:
Total Project Cost: $1,150,000
Description or Justification: Rockaway from 2nd to 8th Street, South 5th from West Grand Avenue to Seabright, South 5th Trouville to Farroll, South 6th West Grand Avenue to Rockaway, South 6th Longbranch to Seabright. See CIP 2274 for sidewalk infill cost sharing.
City Council Goals: STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on local streets
CIP 2295-22
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $100,000
Construction $1,050,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $0 $0 $1,150,000
Funding Source(s)
General Fund (01)
K-14 Bond Fund (20) $1,150,000
Water Fund (81)
Funding Totals $0 $0 $0 $0 $0 $0 $0 $0 $1,150,000
CIP 2295-22
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 132
CAPITAL IMPROVEMENT PROGRAM
Water
CIP 4001: Central Coast Blue
Project Type: Water
Location:
Project Manager: Greg Ray
Project Phase: Design
Estimated Completion Date: Fiscal Year 2027
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $8,000,000
Description or Justification: City's participation in the Environmental Impact Report and Final Design for the Regional Groundwater Sustainability Project (Central Coast Blue). This project is a partnership between the cities of Pismo Beach, Grover Beach, Arroyo Grande, and the South San Luis Obispo County Sanitation District. See unfunded needs for the construction costs.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
CIP 4001
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $50,935 $980,000 $730,000 $730,000 $318,311 $636,623 Construction $272,734
Management
Contingency
Expenditure Totals $323,669 $980,000 $0 $0 $730,000 $730,000 $0 $318,311 $636,623 Funding Source(s)
Water Fund (81) $323,669 $980,000 $730,000 $730,000 $318,311 $636,623 Funding Totals $323,669 $980,000 $0 $0 $730,000 $730,000 $0 $318,311 $636,623 CIP 4001
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development: Improves Quality of Existing Services: Responds to Federal or State Requirement: Addresses Public Health/Safety Need: Grant Eligible: Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 133
CAPITAL IMPROVEMENT PROGRAM
CIP 4007: Water Main Zone Valves
Project Type: Water
Location: Various
Project Manager: Greg Ray
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2024
Project Started in Previous Fiscal Year:
Total Project Cost: $75,000
Description or Justification: Infill and replace zone valves. Reduces area impacted by water line shutdowns.
Various locations including 16th and Brighton.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long- term water resiliency.
CIP 4007
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $0 $0 $50,000 $25,000
Management
Contingency
Expenditure Totals $0 $0 $50,000 $0 $25,000 $0 $0 $0 $0 Funding Source(s)
Water Fund (81) $50,000 $25,000
Funding Totals $0 $0 $50,000 $0 $25,000 $0 $0 $0 $0
CIP 4007
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Eligible for Water Bond:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 134
CAPITAL IMPROVEMENT PROGRAM
CIP 4008: Well Capacity Analysis and Improvements
Project Type: Water
Location: Wells
Project Manager: Greg Ray
Project Phase: Design
Estimated Completion Date: Fiscal Year 2023
Project Started in Previous Fiscal Year:
Total Project Cost: $75,000
Description or Justification: Well field capacity analysis and Well Improvements.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long- term water resiliency.
CIP 4008
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $75,000
Construction
Management
Contingency
Expenditure Totals $0 $0 $75,000 $0 $0 $0 $0 $0 $0
Funding Source(s)
Water Fund (81) $75,000
Funding Totals $0 $0 $75,000 $0 $0 $0 $0 $0 $0
CIP 4008
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Eligible for Water Bond:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 135
CAPITAL IMPROVEMENT PROGRAM
CIP 4015: 16th Street Booster Station
Project Type: Water
Location: 16th Street
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2026
Project Started in Previous Fiscal Year:
Total Project Cost: $960,000
Description or Justification: Upgrade the Booster station at 16th Street.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long- term water resiliency.
CIP 4015
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $180,000
Construction $780,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $180,000 $780,000 $0 $0 Funding Source(s)
Water Fund (81) $180,000 $780,000
Funding Totals $0 $0 $0 $0 $0 $180,000 $780,000 $0 $0
CIP 4015
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Eligible for Water Bond:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 136
CAPITAL IMPROVEMENT PROGRAM
CIP 4270: Water Meter Replacement Program
Project Type: Water
Location: Citywide
Project Manager: Greg Ray
Project Phase: On-Going
Estimated Completion Date: Fiscal Year 2030
Project Started in Previous Fiscal Year:
Total Project Cost: $750,000
Description or Justification: Replace water meters over five years old.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled groundwater project and other regional efforts by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
CIP 4270
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Management
Contingency
Expenditure Totals $0 $0 $0 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Funding Source(s)
Water Fund (81) $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 Funding Totals $0 $0 $0 $150,000 $150,000 $150,000 $150,000 $150,000 $150,000 *estimated balance will carryover to FY 2023.
CIP 4270
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 137
CAPITAL IMPROVEMENT PROGRAM
CIP 4280: Automated Meter Reading
Project Type: Water
Location: Citywide
Project Manager: Greg Ray
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2032
Project Started in Previous Fiscal Year:
Total Project Cost: $750,000
Description or Justification: Automated Meter Reading
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long- term water resiliency.
CIP 4280
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $300,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $0 $0 $0 $300,000
Funding Source(s)
Water Fund (81) $300,000
Funding Totals $0 $0 $0 $0 $0 $0 $0 $0 $300,000
CIP 4280
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 138
CAPITAL IMPROVEMENT PROGRAM
CIP 4391: Reservoir Maintenance
Project Type: Water
Location: Reservoirs
Project Manager: Greg Ray
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2025
Project Started in Previous Fiscal Year:
Total Project Cost: $1,550,000
Description or Justification: Routine cleaning and maintenance, overflow analysis, and minor repairs as identified during routine inspections; roof replacement and tank recoating on Tank 3 in Fiscal Year 2024.
City Council Goals: WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long- term water resiliency.
CIP 4391
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $50,000 $1,500,000
Management
Contingency
Expenditure Totals $0 $0 $50,000 $0 $1,500,000 $0 $0 $0 $0 Funding Source(s)
Water Fund (81) $50,000 $1,500,000
Funding Totals $0 $0 $50,000 $0 $1,500,000 $0 $0 $0 $0
CIP 4391
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Eligible for Water Bond:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 139
CAPITAL IMPROVEMENT PROGRAM
Wastewater
CIP 5002: Sewer Upgrade for Existing and Future Flows
Project Type: Wastewater
Location: Various Locations
Project Manager: Gabriel Munoz-Morris
Project Phase: Design
Estimated Completion Date: Fiscal Year 2025
Project Started in Previous Fiscal Year:
Total Project Cost: $3,100,000
Description or Justification: Sewer system upgrades to support current needs and development needs (El Camino Real) from Manhattan Avenue and South 3rd Street to North 9th Street and Atlantic City Avenue.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5002
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $81,550 $38,311 $52,000
Construction $1,360,000 $1,335,000
Management $250,000
Contingency
Expenditure Totals $81,550 $38,311 $52,000 $1,360,000 $1,585,000 $0 $0 $0 $0 Funding Source(s)
Wastewater Fund (80) $81,550 $38,311 $52,000 $1,275,000 $1,500,000 Wastewater DIF (55) $85,000 $85,000
Funding Totals $81,550 $38,311 $52,000 $1,360,000 $1,585,000 $0 $0 $0 $0 CIP 5002
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: ARPA Funding:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 140
CAPITAL IMPROVEMENT PROGRAM
CIP 5003: Front Street Lift Station Upgrades
Project Type: Wastewater
Location: Front Street
Project Manager: Gabriel Munoz-Morris
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2024
Project Started in Previous Fiscal Year: Yes
Total Project Cost: $150,000
Description or Justification: Replace/re-coat the existing valves and pipe fittings within the wet well and the valve vault.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5003
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $28,405 $426
Construction $60,000
Management
Contingency
Expenditure Totals $28,405 $426 $60,000 $0 $0 $0 $0 $0 $0 Funding Source(s)
Wastewater Fund (80) $29,879 $426 $60,000
Funding Totals $29,879 $426 $60,000 $0 $0 $0 $0 $0 $0
*estimated balance will carryover from FY 2023.
CIP 5003
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 141
CAPITAL IMPROVEMENT PROGRAM
CIP 5005: South Oak Park Lift Station Upgrades
Project Type: Wastewater
Location: South Oak Park Blvd
Project Manager: Gabriel Munoz-Morris
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2024
Project Started in Previous Fiscal Year:
Total Project Cost: $150,000
Description or Justification: Replace/re-coat the existing valves and pipe fittings within the wet well and the valve vault. Replace/re-coat the pipe fittings within the wet well, retrofit the fiberglass enclosure to allow for user access, and install a bypass connection.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5005
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $50,000
Construction $100,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $150,000 $0 $0 $0 $0
Funding Source(s)
Wastewater Fund (80) $150,000
Funding Totals $0 $0 $0 $0 $150,000 $0 $0 $0 $0
CIP 5005
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 142
CAPITAL IMPROVEMENT PROGRAM
CIP 5010: Sewer Upgrade for Existing Flows
Project Type: Wastewater
Location: Various Locations
Project Manager: Gabriel Munoz-Morris
Project Phase: Design
Estimated Completion Date: Fiscal Year 2028
Project Started in Previous Fiscal Year:
Total Project Cost: $3,500,000
Description or Justification: Sewer system upgrades. Fiscal Year 2025 includes North 9th Street and Atlantic City to Ritchie Road and North 12th Street.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5010
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $200,000 $200,000 $80,000 $100,000 $40,000
Construction $0 $1,660,000 $730,000 $490,000
Management
Contingency
Expenditure Totals $0 $0 $200,000 $0 $200,000 $0 $1,740,000 $830,000 $530,000 Funding Source(s)
Wastewater Fund (80) $200,000 $200,000 $0 $1,740,000 $830,000 $530,000 Wastewater DIF (55)
Funding Totals $0 $0 $200,000 $0 $200,000 $0 $1,740,000 $830,000 $530,000 CIP 5010
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 143
CAPITAL IMPROVEMENT PROGRAM
CIP 5020: Replace Portion of Damaged Storm Drain at Railroad Project Type: Wastewater
Location: Various Locations
Project Manager: Erin Wiggin
Project Phase: Preliminary
Estimated Completion Date: Fiscal Year 2026
Project Started in Previous Fiscal Year:
Total Project Cost: $140,000
Description or Justification: Replace a portion of the damaged storm drain.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5020
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design $20,000
Construction $120,000
Management
Contingency
Expenditure Totals $0 $0 $0 $0 $0 $140,000 $0 $0 $0
Funding Source(s)
Wastewater Fund (80) $140,000
Wastewater DIF (55)
Funding Totals $0 $0 $0 $0 $0 $140,000 $0 $0 $0
CIP 5020
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 144
CAPITAL IMPROVEMENT PROGRAM
CIP 5269: Citywide Sewer Lining Project
Project Type: Wastewater
Location: Various Locations
Project Manager: Gabriel Munoz-Morris
Project Phase: Construction
Estimated Completion Date: Fiscal Year 2029
Project Started in Previous Fiscal Year:
Total Project Cost: $500,000
Description or Justification: Lining and/or repair of damaged sewer mains identified as "hot spots." Currently these identified sewer mains require regular maintenance via sewer jetting.
City Council Goals: BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future.
CIP 5269
Project Financing
FY 2022
Actual
FY 2023
Actual
FY 2023
Estimated
Spending
FY 2023
Carryover
FY 2024
Budget
FY 2025
Budget
FY 2026
Projected
FY 2027
Projected
FY 2028
Projected
Project Expenditures
Design
Construction $100,000 $100,000 $100,000 $100,000 $100,000 Management
Contingency
Expenditure Totals $0 $0 $0 $0 $100,000 $100,000 $100,000 $100,000 $100,000 Funding Source(s)
Wastewater Fund (80) $100,000 $100,000 $100,000 $100,000 $100,000 Funding Totals $0 $0 $0 $0 $100,000 $100,000 $100,000 $100,000 $100,000 CIP 5269
Evaluation Criteria SATISFY SATISFY
City Council Goal: Alleviates Substandard Conditions or Deficiencies: Identified in Planning Document/Study: Provides Incentive to Economic Development:
Improves Quality of Existing Services: Responds to Federal or State Requirement:
Addresses Public Health/Safety Need: Grant Eligible:
Reduces Long-Term Operating Costs: Other:
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 145
CAPITAL IMPROVEMENT PROGRAM
Unfunded Projects
Unfunded Projects
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 146
CAPITAL IMPROVEMENT PROGRAM
PARKS / COMMUNITY SERVICES
Project Description Estimated
Cost
Potential Funding
Sources
Ramona Garden Park Construction for the new park $5,200,000 General Fund, Grants T-Ball Field Construct a permanent T-Ball Field at the
southeast side of 16th Street Park $75,000 General Fund Dog Park Create an official Dog Park at Costa Bella Park $100,000 General Fund Trail Master Plan
Building on the Beach Cities Feasibility Study,
develop a Master Plan and implementation
schedule for trails within the City limits. The
first phase would be a Meadow Creek trail and
the scope includes public outreach and
CEQA/EIR.
$350,000 General Fund
Potential Grant
Multi-Generational Community Center
Building on results of Senior Center Feasibility
Study, develop facility construction plans and
construct.
$3,500,000 General Fund
PUBLIC BUILDINGS / FACILITIES
Project Description Estimated
Cost
Potential Funding
Sources
City Records Storage
Develop onsite or offsite solution for storage of
records from City Hall, Police Department, and
Corporation Yard.
$300,000 General Fund
Gateway Signs Overhead gateway sign on Grand Avenue $800,000 General Fund City Hall Civic Center New City Hall and PD facilities (depending on the FCNA recommendation) $9,500,000 General Fund
Citywide Disability Access Improvements Improvements based on the ADA Transition Plan $19,000,000 General Fund
12th Street Bridge Structural Analysis and reconstruction $75,000 General Fund Major Street Rehabilitation
Repair and Rehabilitation of remaining major
streets, including: El Camino Real, Farroll Road,
The Pike and S. 4th Street
$9,000,000
General Fund
LTF
Gas Tax
CITY OF GROVER BEACH PROPOSED CAPITAL PROJECTS FY 2024-2028 CAPITAL PROJECTS - 147
CAPITAL IMPROVEMENT PROGRAM
WATER
Project Description Estimated
Cost
Potential Funding
Sources
Water Deliver Upgrades Construct a pump station on the Grover Beach turn-out of the Lopez waterline $1,600,000 Water Fund
Water Scada System
Add remote sensing to key components of the
water system to improve response and system
reliability
$300,000 Water Fund
Well Facility Improvements
Upgrades include modifying the existing
electrical systems including installing
generators to improve facility reliability and
operation for future demands and
improvements to chemical storage and
treatment facilities. Perform well capacity
evaluation.
$1,300,000 Water Fund
WASTEWATER
Project Description Estimated
Cost
Potential Funding
Sources
SCADA Systems
Add remote sensing to key components of the
water system to improve response and system
reliability
$300,000 Wastewater Fund
Wastewater DIF
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149
FINANCIAL POLICIES
ADOPTED BY THE CITY COUNCIL – RESOLUTION NO. 20-17
The cornerstone of municipal financial management is a sound policy that sets forth guidelines in the areas of revenues, operating expenditures, investments, reserves, financial reporting, capital improvements, and budgeting. Elected officials and appointed staff are accountable for public funds and responsible for the wise management of municipal finances. The community is entitled to reports that clearly communicate the financial health of the City. The following policies will guide and influence the financial management practices of the City of Grover Beach.
BUDGET POLICIES
The City Manager will provide a proposed Annual Budget to the City Council no later than June 1st of each year, and the City Council will review and adopt an Annual Budget no later than June 30th every year.
The City's budgetary system will be integrated and compatible with the accounting system, and the City Budget will be prepared on a basis in conformance with Generally Accepted Accounting Principles (GAAP).
The Mid-Year Budget Review will be presented no later than the first regular City Council meeting in March of each year. The Mid-Year Budget Review will include the current status of revenue collections and budget expenditures, economic trends, and state budget deliberations, as well as any proposed amendments necessary to bring the budget back into balance.
Annually, the City may seek the California Society of Municipal Finance Officers (CSMFO) award of Excellence for Municipal Budgeting.
Annually, the City may seek the Government Finance Officers Association (GFOA) Certificate of Achievement for Distinguished Budget Presentation award.
Annually, the City's Comprehensive Annual Financial Report (CAFR) will be prepared by an independent auditor in accordance with Government Auditing Standards issued by the Comptroller General of the United States.
Annually, the City may seek the GFOA Certificate of Achievement for Excellence in Financial Reporting.
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150
RESOURCES
Resources are defined as revenues collected during one fiscal year, as well as resources carried over from prior years. Revenues may be ongoing or one-time in nature, but resources from prior years are always one-time in nature. The following policies shall apply to resources:
One-time resources will be used for one-time expenditures or enhancement of reserves rather than funding ongoing services.
All revenue forecasts will reflect realistic assessments of future conditions. Regular reports comparing actual to budgeted revenues will be prepared by City staff for the City Council.
All potential grants shall be carefully reviewed for matching and/or maintenance-of-effort requirements.
Intergovernmental grants, which are grants will be evaluated to determine the long-term operating and maintenance costs associated with the grant.
EXPENDITURES
Expenditures are payments made to employees, vendors, or contractors supplying goods or services to the City, except as provided in GBMC Section 2107.1; all expenditures must be made consistent with appropriations approved by the City Council in the Annual Appropriation Resolution. Regular reports comparing budget expenditures to actual expenditures will be prepared by City staff for the City Council's information.
When new operating programs or capital projects are proposed, staff will provide the City Council with an analysis of the one-time and ongoing costs associated with the program or project. With the exception of initial expenditures for the creation of new programs or during periods of economic distress which result in reductions in local revenues or state funding for municipal activities, all ongoing costs for operating programs shall be paid from the ongoing revenues.
RESERVES
It shall be the City's policy to draw down reserves consistent with the following priorities:
The use of reserves for one-time expenditures that generates ongoing cost savings or cost avoidance.
The use of reserves for one-time expenditures that generates ongoing revenue enhancements. The use of reserves for a one-time expenditure that leverages the expenditure of significant public or private investment in the City by other entities.
The use of reserves to offset shortfalls in the collection of revenues. The use of reserves to offset unanticipated increases in expenditures for current programs or projects.
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151
GENERAL FUND RESERVES
The General Fund Reserves for the City is established as a minimum of 15% of operating expenditures with a goal of at least 25%. The minimum reserves of 15% is comprised of a General Reserve and Emergency Reserve as described below:
GENERAL FUND-GENERAL RESERVE
The City hereby establishes a General Reserve of 10% of the current fiscal year's General Fund operating budget. The General Fund reserve should be increased to an amount greater than 10% when economic conditions warrant. The specific purpose of the General Reserve is to provide funding to meet operational appropriation requirements in the event that the City experiences shortfalls in the collection of General Fund revenues or major unanticipated increases in expenditures.
Any transfer of funds from the General Reserve may only be made upon City Council approval of an amendment to the Annual Appropriation Resolution.
GENERAL FUND-EMERGENCY RESERVE
The City hereby establishes an Emergency Reserve of not less than 5% of the General Fund operating budget. This reserve is established for the purpose of providing emergency funding as a result of a declared emergency or to fund an unanticipated urgent event affecting or threatening the public health, safety, and welfare of the City of Grover Beach.
Any transfer of funds from the Emergency Reserve may only be made upon City Council's approval of an amendment to the Annual Appropriation Resolution, subsequent to the City Council's finding that the guidelines established in the Resolution have been met.
WATER ENTERPRISE FUND-GENERAL RESERVE
The City hereby establishes a General Reserve of not less than 10% of the current fiscal year Water Fund operating budget. The Water Fund's General Reserve should be increased to an amount greater than 10% when economic conditions warrant. The specific purpose of the General Reserve is to provide funding to meet operational appropriation requirements in the event that the City experiences shortfalls in the collection of Water Fund revenues or unanticipated increases in expenditures.
Any transfer of funds from the Water Fund's General Reserve may only be made upon City Council approval of an amendment to the Annual Appropriation Resolution.
WASTEWATER ENTERPRISE FUND-GENERAL RESERVE
The City hereby establishes a General Reserve of not less than 10% of the current fiscal year Wastewater Fund operating budget. The Wastewater Fund Reserves should be increased to an amount greater than 10% when economic conditions warrant. The specific purpose of the General Reserve is to provide funding Appendix
152
to meet operation appropriation requirements in the event the City experiences shortfalls in the collection of Wastewater Fund revenues or unanticipated increases in expenditures.
Any transfer of funds from the Wastewater Fund's General Reserve may only be made upon City Council approval of an amendment to the Annual Appropriation Resolution.
APPROPRIATION TRANSFER AUTHORITY
The following criteria establish the transfer authority for appropriations as set forth in the fiscal year budget.
Transfers between line items in the same program may be made by department heads. Transfers between programs in the same fund may be made by department heads with City Manager approval.
Transfer between department budgets within the same fund may only be made by the City Council. Transfers between different funds may only be made by the City Council. Transfers to or from employee services line items may be made by the City Manager.
CAPITAL IMPROVEMENT PROGRAM
Annually, City staff will propose a Capital Improvement Program covering the subsequent five fiscal years.
The plan will recommend specific funding of projects for the next three years and identify projects for further consideration.
The Capital Improvement Program will include a listing of projects for further consideration by the City Council. Such projects will be those which are determined to merit further study, but lacking funding sources.
Capital improvements will include Facilities and Infrastructure improvements which are valued over $50,000.
Capital Improvement Program projects will be reviewed to determine the best method of financing the project. City Council will determine whether the project is funded on a "pay as you go" basis or a debt instrument.
The City will continue imposing development impact fees which ensure that a new development pays its fair share of the increased service capacity.
CARRY OVER TO NEXT FISCAL YEAR
To the extent funds are available, any unused appropriations at the end of the fiscal year 2022-23 in active capital improvement projects and multi-year programs are hereby re-appropriated for continued use in fiscal year 2023-24 and any unused appropriations at the end of the fiscal year 2023-24 active capital improvement projects and multi-year programs are hereby re-appropriated for continued use in fiscal year 2024-25.
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153
Any remaining balances in approved grant programs and capital improvement projects at the end of fiscal year 2022-23 are hereby re-appropriated for continuing use in fiscal year 2023-24 and all estimated revenues from such approved grants and capital improvement projects for fiscal year 2022-23 that are not realized by fiscal year-end are authorized to be continued until the grant period ends.
Any remaining balances in approved grant programs and capital improvement projects at the end of fiscal year 2023-24 are hereby re-appropriated for continuing use in fiscal year 2024-25 and all estimated revenues from such approved grants and capital improvement projects for fiscal year 2023-24 that are not realized by fiscal year-end are authorized to be continued until the grant period ends.
To the extent funds are available, General Fund encumbrances whereby contracts remained active at the close of fiscal year 2022-23 are carried forward and any corresponding remaining balance of special one-time authorized appropriations are also carried forward with the approval of the City Manager and Administrative Services Director.
To the extent funds are available, General Fund encumbrances whereby contracts remained active at the close of fiscal year 2023-24 are carried forward and any corresponding remaining balance of special one-time authorized appropriations are also carried forward with the approval of the City Manager and Administrative Services Director.
FISCAL MANAGEMENT
It is the City's policy to minimize the subsidization by the general taxpayer of the costs of services provided to the public which are of specific benefit, rather than general benefit. The City Council shall annually consider establishing specific cost-recovery policies related to such costs to be reflected in the Master Fee Schedule.
Consistent with the State Constitution, charges for services will not exceed the cost reasonably borne to deliver those services. Costs reasonably borne may include direct and in-direct costs, as well as reasonable reserves or amortization of equipment associated with the provision of the services.
The City will annually review the Master Fee Schedule to ensure that each user fee is reflective of its intended cost-recovery percentage and will revise the fees as needed or revise the cost-recovery percentage.
The City will maintain water and sewer rate structures which are adequate to ensure that these enterprise funds remain firmly and separately self-supporting, including the cost of operation, infrastructure maintenance and replacement, indirect cost recovery, and debt service.
Whenever required by bond indentures, the City will determine whether debt service coverage ratios are being met. Whenever coverage ratios are not being met, staff will recommend rate increases or expenditure reductions or some combination of the two, in order to meet coverage ratios.
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An independent firm of certified public accountants will perform an annual financial and compliance audit according to General Accepted Auditing Standards (GAAS) which will be incorporated into the Comprehensive Annual Financial Report.
INVESTMENTS
The City will continue to have a written investment policy approved by City Council resolution annually.
The policy for investments in priority order are safety, liquidity and yield.
The City Council will receive reports on the cash position and performance of City investments at a minimum of a quarterly basis.
CAPITAL ASSETS
Future maintenance needs for all new capital facilities will be fully costed out.
All equipment and facility maintenance needs for the next five years will be projected and updated annually.
All assets will be maintained at a level that protects capital investment and minimizes future maintenance costs.
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155
GANN APPROPRIATION LIMIT
City of Grover Beach Gann Appropriations Limit as defined in Article XIII-B of the California State Constitution
The voters of California, during a special election in 1979, approved Article XIII-B of the California State Constitution. Informally known as the "Gann Initiative," Article XIII-B provides limits regarding the total amount of appropriation in any fiscal year from "the proceeds of taxes." The State Legislature, in 1980, added Section 9710 to the Government Code, providing that the governing body of each local jurisdiction must establish, by resolution, an appropriations limit for the following year.
The appropriation limit for any fiscal year was equal to the previous year's limit, adjusted for population changes and the changes in the US Consumer Price Index (or California per capita personal income, if smaller). The necessary statistical information is provided by the California Department of Finance.
However, the original Article XIII-B (Proposition 4) and its implementing legislation were modified by Proposition 111 and SB 88 by the voters in June 1980. The changes were incorporated in the FY 1990-91 appropriations limits. Beginning with the fiscal year 1990-91 appropriations limit, a city may choose annual adjustment factors. The adjustment factors include the growth in the California per capita income or the growth in the non-residential assessed valuation due to construction within the City and the population growth within the county or the City.
The table on the next page provides the calculation for the appropriations limit for fiscal year 2023-24, as well as the total appropriations subject to the limit. The adjustment factors utilized for the fiscal year 2023- 24 calculation include the growth in California per capita income and the population growth within the County of San Luis Obispo. These two factors yielded the most favorable appropriations limit for the City.
The City's appropriations subject to the limit ($12.98 million) are below the appropriation limit itself ($13.06 million) as shown in the calculation below.
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CITY OF GROVER BEACH APPROPRIATIONS LIMIT
FOR FISCAL YEAR 2023-24
A. Last Years Limit $ 12,569,911 FY 2022-23 Limit
B. Adjustment Factors
1. Population 0.99495 CA Dept of Finance
2. Inflation 1.04440 CA Dept of Finance
1.03913 B1 * B2
TOTAL ADJUSTMENT % 0.03913 B1 * B2 - 1
C. Annual Adjustment $ 491,860 A * B
D. THIS YEARS LIMIT $ 13,061,773 A + C
E. Tax Proceeds $ 14,546,600 FY 2023-24 Budget
F. Exclusions $ 1,562,620 FY 2023-24 Budget
G. 2023-24 Appropriations Subject to Limit $ 12,983,980 E - F AMOUNT UNDER/(OVER) LIMIT $ 77,793 D - G
AMOUNT SOURCE