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MINUTES
CITY COUNCIL MEETING
MONDAY, AUGUST 28, 2023
CALL TO ORDER Mayor Bright called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
MOMENT OF SILENCE
FLAG SALUTE The flag salute was led by Payton Coelho, 6 years old in first grade at Fairgrove Elementary.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tern Robert Robert, and Mayor Karen Bright were present.
City Staff: City Manager Matthew Bronson, City Attorney David Hale, Deputy City Manager Kristin Eriksson, City Clerk Wendi Sims, Administrative Services Director Deanne Purcell, Community Development Director Megan Martin, Commander Bryan Millard, and Senior Planner Rafael Castillo was also present.
CLOSED SESSION ANNOUNCEMENTS:
On Monday, July 24, 2023, at 8:29 p.m. the City Council to meet in Closed Session regarding th13 fo!lowing item:
A. Public Employee Performance Evaluation -
Consistent with Government Code Section 54957 (b)(1) Title: (City Manager) Ciosed Session Announcements: At 9:04 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present and announced there were no recordable actions. .AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as submitted. ;,EREMONIAL CALENDAR
Proclamation for National Preparedness Month was read by M~~1or 8rigt,t and ar,cepted l)n hehalf of Grover Beach first respqnders by Commander Millard.
PRESENTATIONS
2. Or.eano Dunes Stewardship St1Jdy (Visit SLO CAL) presP.ntec'. by Chuck Davidson, President & CEO of Visit SLO CAL.
PUBLIC COMMUNICATIONS The May,:,r 9pe;1ed the floor to any 111P7 ~h=!r of the public for ccrnment on items of interest which were within the jurisdiction of the -;:-_, .... ,.,J,cil, but were not listed on the agenda.
" Debra Ugalde
• ~ynn Austin
"I Stephen Hanamaika
• Marlene Jeung
N0 further comments were received and the Mayor closed the Public Communications segment -~r,r -~~is pc-r:ion of the meeting.
CONSENT AGENDA
P: i,.,, to com~ideration of the Con$er,+ A1enc13, Mayor Bright !nvited pu.b!1c ~-:mr-,erit on the items !.1:1clN the Consent Agenda. At this ~ims r..1e1yor Bright c>sked if there was 81:'/l)nP. who w':>uld like ·:::- ;r.ake any public comments. f\lo ~-o:,·1m'9nts were received and the ~.'1ayor c:ll)sed public cr.>mment.
Minutes: City Council Meeting
Monday, August 28, 2023
At this time Mayor Bright asked to pull Consent Agenda Item number 9 for further discussion after the motion and vote on the remaining Consent items.
It was motioned by Mayor Pro Tern Robert and seconded by Council Member Rushin to approve Consent Agenda Item Nos 3, 4, 5, 6, 7, 8, 10, and 11 as recommended. The motion carried on the following voice vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members - Rushing, Weirick, Zimmerman, Mayor Pro Tern Robert and Mayor Bright
Council Members - None.
Council Members - None.
Council Members - None.
3. Treasurer's Report for the Period July 1, through July 31, 2023.
Action: Approved the Treasurer's Report as submitted.
4. Treasurer's Report for the 2022 Streets Bond Account - $10,000,000 for the Period July 1, through July 31, 2023.
Action: Approved the Treasurer's Report as submitted.
5. Minutes of the City Council Meeting of Monday, July 24, 2023.
Action: Approved the minutes as submitted.
6. Resolution to Update FY 2023-24 Master Fee Schedule
Action: Adopted the Resolution No. 23-28 amending the Master Fee Schedule approving changes to fees including the annual cannabis audit fee and fire building inspection fee and to move fees from the former Parks and Recreation Department to the City Management Department to conform to organizational changes, to become effective immediately.
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Resolution No. 23-28: A Resolution of the City Council of the City of Grover Beach, I California Amending the Master Fee Schedule
7. Professional Services Agreement for the-Purchase and Implementation of Sedaru Utility Management Software
Action: Adopted the Resolution No. 23-29 to reclassify the Job Classifications of Deputy City Manager to Assistant City Manager, and Management Analyst/Human Resources to Human Resources Officer and set the salary schedule.
Resolution No. 23-29: A Resolution of the City Council of the City of Grover Beach, California, to Adopt the Resolution to Reclassify the Job Classifications of Deputy City Manager to that of Assistant City Manager, and Management Analyst/Human Resources to that of Human Resources Officer and Set the Salary Schedule
8. Resolution to Delegate Authority for Determining Industrial Disability to the City Manager Pursuant to Government Code Sections 21156 and 211173 Action: Adopted the Resolution No. 23-30 to Delegate Authority for Determining Industrial Disability to The City Manager Pursuant to Government Code Sections 21156 And 21173.
Resolution No. 23-30: A Resolution of the City Council of the City of Grover Beach, California, to Adopt the Resolution Delegating Authority for Determining Industrial Disability to the City Manager Pursuant to Government Code 21156 and 21173
10. Sewer Upgrades Project (CIP 5002) Rejection of All Bids Action: Rejected all bids for the Sewer Upgrades Project (CIP 5002) and provided direction to staff to modify the project and re-advertise for bids as soon as possible.
11. Five Cities Fire Authority Fire Prevention Agreement and Delegation of Authority to the City of Grover Beach
Action: Adopted the Resolution No. 23-27 authorizing the Mayor and the Chief of Police to sign a Federal Equitable Sharing Agreement that will allow the City to receive federally forfeited assets from adjudicated cases, pursuant to the Federal Equitable Sharing Program.
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Minutes: City Council Meeting
Monday, August 28, 2023
PULLED ITEM FROM CONSENT AGENDA
9. Selection of Voting Delegate and Alternate(s) for the 2023 League of California Cities Annual Conference
Action: It was motioned by Council Member Rushing and seconded by Mayor Bright to amend the action to have Council Member Weirick to serve as delegate and Mayor Pro Tern Robert or Council Member Rushing to serve as alternate(s) for the upcoming annual business meeting to be held at the League of California Cities Annual Conference. The motion carried on the following voice vote:
AYES:
NOES:
ABSENT:·
ABSTAIN:
Council Members - Rushing, Weirick, Zimmerman, Mayor Pro Tern Robert and Mayor Bright
Council Members - None.
Council Members - None.
Council Members - None.
PUBLIC HEARING
12. Second Reading and Adoption of an Ordinance to Repeal Chapter 8 (Performance of Public Projects; Purchasing of Supplies and Equipment; Contracting for Services) and Adding a New Section 2800 of Chapter 8 (Purchasing Policy) of Article II (Administration) of the Grover Beach Municipal Code
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Deputy City Manager Eriksson gave a brief PowerPoint presentation.
Mayor Bright invited public comment on this matter.
No public comments were received at this time and the Mayor closed public comments.
Action: It was motioned by Council Member Rushing and seconded by Council Member Zimmerman to conduct a public hearing for the second reading and adoption of an Ordinance No. 23-02 to repeal Chapter 8 (Performance of Public Projects; Purchasing of Supplies and Equipment; Contracting for Services) and Adding a New Section 2800 of Chapter 8 (Purchasing Policy) of Article II (Administration) of the Grover Beach Municipal Code.)
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members - Rushing, Weirick, Zimmerman, Mayor Pro Tern Robert and Mayor Bright
Council Members - None.
Council Members - None.
Council Members - None.
Ordinance No. 23-02: An Ordinance of the City Council of the City of Grover Beach, California, Repealing of Chapter 8 (Performance of Public Projects; Purchasing of Supplies and Equipment; Contracting for Services), of Article II (Administration) and Adding a New Section 2800 of Chapter 8 (Purchasing Policy) of Article II (Administration) of the Grover Beach Municipal Code
REGULAR BUSINESS
13. Short Term Rental Program Update
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Senior Planner Castillo gave PowerPoint presentation giving the Short Term Rental Update.
Mayor Bright invited public comment on this matter.
• Ann Taylor
Minutes: City Council Meeting
Monday, August 28, 2023
No additional public comments were received at this time and the Mayor closed public comments.
Action: Council receive an update on the implementation of the City's Short Term Rental Program and provide policy direction to staff on potential revisions to the program.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not l_isted on the agenda.
No comments were received and the Mayor closed public comment.
COUNCIL COMMITTEE REPORTS
Council Member Weirick reported on the Homeless Services Oversight Council (HSOC) and the South SLO County Sanitation District (SSLOCSD). •
Mayor Pro Tern Robert reported on the Integrated Waste Management Authority (IWMA).
Council Member Rushing reported on the Five Cities Fire Authority (FCFA) _and the SLO Council of Governments (SLOCOG).
Council Member Zimmerman reported on.the South County Chambers of c0rnmerce.
COUNCIL COMMUNICATIONS
Council Member Weirick requested Council consensus for two proclamations for the upcoming meetings, for the 125 birthday of the League of California Cities, and for the 60th Anniversary for the South SLO County Sanitation District; which the Council gave Consensus. He then highlighted various Grover Beach functions and events he attended since the last meeting in July.
Mayor Pro Tern Robert mentioned the Stone Soup Concert and the events at the Grange.
Council Member Rushing made comments about our great community.
Council Member Zimmerman echoed Council Member Rushing's comments on our great community and being compassionate towards each other.
Mayor Bright also thanked the citizens of Grover Beach for their compassion and mentioned the Movie in the Park hosted by Grover Beach Police Department and the Marti Paws Parade at the Stone Soup Concert as well as the meeting with the Grand Jury that her and City Manager Bronson attended. •
CITY MANAGER'S REPORTS AND COMMENTS
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City Manager Bronson also made a comment about the community's diversity and inclusivity.
He also mentioned the recruitment for the new Fire· Chief for the Five Cities Fire Authority, as well as, the recruitment for the Administrative Services Director. He then mentioned the Public Works staff making a presentation at the American Public Works Association International Conference in San Diego and the topic is our· Measure K-14 Street Repair Progr~m. Before ending his comments City Manager Bronson did bring up the request from the Five Cities Repair Cafe for the City's sponsorship for the next event by waiving the facilities fees that are normally charged I with the Council giving their consensus.
CITY ATTORNEY'S REPORTS AND COMMENTS
None
CLOSED SESSION
At 8:42 p.m., the Council met in Closed Session regarding the followin'g item:
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Minutes: City Council Meeting Page 5
Monday,August2~ 2023
A. Public Employee Performance Evaluation -
Consistent with Government Code Section 54957 (b)(1) Title: (City Manager) Closed Session Announcements: At 9:37 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present and announced they deliberated on City Manager Bronson's performance and whether he warrants a salary adjustment and then directed staff to return in open session on September 11th, with a contract amendment No. 3 to his employment agreement. Council will consider in open session on September 11th as to the amount of compensation, if any.
ADJOURNMENT
There being no further business to come before the City Council, Mayor Bright adjourned the meeting at 9:39 p.m. u~ L-tKAREN BRIGHI, MAYOR
Attest: ,_
-~~~ WENDl 0
SIMS, 6ITY3~LERK
(Approved at C_G Mtg_ 9/11/2023)