AGENDA
GROVER BEACH CITY COUNCIL
GROVER BEACH CITY HALL - COUNCIL CHAMBER
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
MONDAY, APRIL 8, 2024, 6:00 PM
Next Resolution No .24-13
Next Ordinance No. 24-03
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805-473-4567) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
CALL TO ORDER
FLAG SALUTE
ROLL CALL Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright
CLOSED SESSION ANNOUNCEMENTS
On Monday, March 25, 2024 the Council met in Closed Session regarding the following item(s):
A. Conference with Legal Counsel Regarding Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9.
Two (2) Cases.
Closed Session Announcements: At 8:45 p.m., Mayor Pro Tem Robert reconvened the meeting in open session with all Council Members present with the exception of Mayor Bright who was absent, and announced there were no reportable actions taken during Closed Session.
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation for National Sexual Assault Awareness Month Meetings can be viewed on Channel 20 and are live streamed on the City’s website via www.slospan.org. Members of the public who cannot attend the meeting in person may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Council meeting. If submitting written comments in advance of the meeting, please note the agenda item.
Agenda: Grover Beach City Council Meeting Page 2
Monday, April 8, 2024
PRESENTATIONS
None
PUBLIC COMMUNICATIONS
During this time, the Council will allow up to 15 minutes for Public Communication with additional communication, if necessary, allowed after the Regular Business Items. Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
2. Minutes of the City Council Meeting on Monday, March 25, 2024 – City Clerk Sims (Recommended Action: Approve the minutes as submitted or revised.)
3. Agreement for Emergency Communication Services with San Luis Obispo County - Police Chief Peters and Commander Munro
(Recommended Action: Approve an agreement for 9-1-1 emergency communications dispatch services with the County of San Luis Obispo and authorize the Chief of Police to execute the agreement on behalf of the City.)
4. California Office of Emergency Services Designation of Applicant’s Agent Resolution – Administrative Services Director Szamet
(Recommended Action: Authorize the Designation of Applicant’s Agent Resolution (DAAR) to identify staff who may process eligible disaster assistance for reimbursements related to 2023 winter storm damage.)
5. Award of Construction Services for Water Reservoir Tank 3 Rehabilitation Project (CIP 4391) – CIP Manager Wiggin and Assistant Engineer Garcia (Recommended Action: Award a contract for construction of CIP 4391 to Allied Painting, Inc. in the amount of $1,002,536 for the base bid and authorize the City Manager to sign and affirm changes orders up to $100,000.)
PUBLIC HEARING
6. Master Fee Schedule Annual Update - Administrative Services Director Szamet (Recommended Action: Adopt a Resolution updating the Citywide Master Fee Schedule approving cost increases based on the Consumer Price Index and other changes to become effective July 1, 2024.)
Agenda: Grover Beach City Council Meeting Page 3
Monday, April 8, 2024
7. Public Hearing Regarding the Closeout of State Community Development Block Grant (CDBG) Contract 20-CDBG-12014 – Community Development Director Martin and Associate Planner Reese
(Recommended Action: Receive a report summarizing the accomplishments performed under the State Community Development Block Grant Agreement 20-CDBG-12014; conduct a public hearing to solicit citizen input regarding expenditures and accomplishments of the funding received under the contract; and direct staff to proceed with submitting required documents for closeout to the State.)
REGULAR BUSINESS
8. Homelessness Response Update and Development Impact Fee Payment Request for Temporary Housing Project – Community Development Director Martin and Commander Munro
(Recommended Action: Receive an update on the City’s response to homelessness and consider a request from Dignity Moves regarding waiver of required Development Impact Fees for the Barca Street temporary housing project.)
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Air Pollution Control District (APCD) Karen Bright (Alt: Robert Robert) Central Coast Blue Regional Recycled Water Authority Karen Bright (Alt: Daniel Rushing) (CCBRRWA)
South SLO County Sanitation District (SSLOCSD) Karen Bright (Alt: Clint Weirick) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Daniel Rushing) Five Cities Fire Joint Powers Authority Daniel Rushing (Alt: Clint Weirick) SLO Council of Governments / SLO Regional Transit Authority Daniel Rushing (Alt: Karen Bright) (SLOCOG / SLORTA)
South County Transit Committee Daniel Rushing (Alt: Karen Bright) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright) California Joint Powers Insurance Authority (CJPIA) Clint Weirick (Alt: Zach Zimmerman) Homeless Services Oversight Council (HSOC) Clint Weirick (Alt: Zach Zimmerman) SLO County Water Resources Advisory Committee (WRAC) Clint Weirick (Alt: Robert Robert) REACH Zach Zimmerman (Alt: Robert Robert)
South County Chambers of Commerce Zach Zimmerman (Alt: Daniel Rushing) Visit SLO CAL Advisory Committee Zach Zimmerman (Alt: Robert Robert)
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report Agenda: Grover Beach City Council Meeting Page 4
Monday, April 8, 2024
for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
It is the intention of the City Council to meet in Closed Session concerning the following item:
A. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION
Government Code Section 54956.9(d)(1)
Name of Case: Diane Baeker, Lara Baeker, and Jennifer Vernallis v. City of Arroyo Grande, City of Grover Beach, County of San Luis Obispo, State of California (CalTRANS), San Luis Obispo County Superior Court Case No. 24CV-0184
ADJOURNMENT
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Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
* * * * *
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
* * * * *
The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council form prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
U2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
U2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 AAddressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 AAddressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
DECLARING THE MONTH OF APRIL AS
“NATIONAL SEXUAL ASSAULT AWARENESS MONTH”
WHEREAS, Sexual Assault Action Month calls attention to the fact that sexual and intimate partner violence is widespread and impacts every person in Grover Beach; and WHEREAS, the marginalization of certain groups in society, including undocumented individuals, transgender individuals, and those living with disabilities, increases their vulnerability to sexual violence; and
WHEREAS, although much progress has been made toward preventing and ending sexual violence important work remains to be done; and
WHEREAS, LUMINA ALLIANCE continues to provide a safe environment to those affected by sexual violence with crisis intervention, counseling, education, and emergency safe housing, with the help of dedicated volunteers and professionals; and WHEREAS, LUMINA ALLIANCE provided services to 1,397 people in 2022-23, including answering 2,189 calls from the crisis line, and provided 380 survivors with more than 4,800 sessions of therapy in 2022-23; and
WHEREAS, LUMINA ALLIANCE provided evidence-based violence prevention education to 1,431 students in SLO County in 2022-23; and WHEREAS, LUMINA ALLIANCE encourages the community to recognize our collective power to create a culture that supports survivors and works with a community where everyone can live free from violence; and
WHEREAS, LUMINA ALLIANCE is celebrating its 45th Anniversary of serving survivors of sexual and intimate partner violence in SLO County in 2024; and WHEREAS, the City of Grover Beach strongly supports the efforts of LUMINA ALLIANCE, how every segment of our society can work together to better address sexual violence, and how to help survivors connect with services; and NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council in recognition of the important work done by sexual violence programs, does hereby officially proclaim the month of April to be “National Sexual Assault Awareness Month”.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 8th day of April, 2024.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 1
MINUTES
CITY COUNCIL MEETING
MONDAY, MARCH 25, 2024
CALL TO ORDER Mayor Pro Tem Robert called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
FLAG SALUTE The flag salute was led by Egan Wishard an 11-year-old, 6th grader at Grover Beach Elementary School.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, and Mayor Pro Tem Robert Robert were present. Mayor Karen Bright was absent.
City Staff: City Manager Matthew Bronson, City Attorney Rob Lomeli, City Clerk Wendi Sims, Community Development Director Megan Martin (via Call In Studio), Public Works Director/City Engineer Greg Ray, CIP Manager Erin Wiggin, Police Commander Jim Munro and Interim Five Cities Fire Authority Fire Chief Keith Aggson were also present.
CLOSED SESSION ANNOUNCEMENTS
City Attorney Lomeli read the following announcement:
On Monday, March 11, 2024 at 8:28 p.m., the Council met in Closed Session regarding the following item:
A. Conference with Legal Counsel Regarding Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9.
Two (2) Cases.
Closed Session Announcements: At 8:45 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present, and announced there were no reportable actions taken during Closed Session.
AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as presented.
CEREMONIAL CALENDAR
1. Proclamation for the Month of the Child – read by Council Member Rushing and received by Shannon Pimentel with Childcare Planning Council of San Luis Obispo County.
PRESENTATIONS
2. Introduction of Five Cities Fire Authority Battalion Chief Craig Angello – presented by Fire Cites Fire Authority Interim Fire Chief Aggson.
Agenda Item No. 2
Minutes: City Council Meeting Page 2
Monday, March 25, 2024
PUBLIC COMMUNICATIONS The Mayor Pro Tem opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council, but were not listed on the agenda.
• Loren Westphal
• Brenda Auer
CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Pro Tem Robert opened public comment. • Brenda Auer
There being no further public comments received, Mayor Pro Tem Robert closed public comment.
It was motioned by Council Member Zimmerman and seconded by Council Member Weirick to approve Consent Agenda Item Nos. 3, 4, 5, 6, and 7 as recommended. The motion carried on the following roll call vote:
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert NOES: Council Members – None.
ABSENT: Council Members – Mayor Bright.
ABSTAIN: Council Members – None.
3. Treasurer’s Report for the Period February 1, through February 29, 2024 Action: Approved the Treasure’s Report as submitted.
4. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period February 1, through February 29, 2024
Action: Approved the Treasurer’s Report as submitted.
5. Minutes of the City Council Workshop on Thursday, February 29, 2024 and the Regular City Council Meeting on Monday, March 11, 2024
Action: Approved the minutes as submitted.
6. 2023 Annual Report on the Status and Progress in Implementation of the General Plan
Action: Received and filed the General Plan Annual Progress Report and directed staff to submit the report to the State in accordance with statutory requirements.
Minutes: City Council Meeting Page 3
Monday, March 25, 2024
7. Acceptance of Offer of Dedication from Final Parcel Map GB 00-028 for Street Purposes and a Drainage Easement
Action: Accepted the offers of dedication on Final Parcel Map GB 00-028 for street purposes and a drainage easement and authorize the City Clerk to record the acceptance Resolution No. 24-12.
Resolution No. 24-12: A Resolution of the City Council of the City of Grover Beach, California Accepting Certain Offers of Dedication for Parcel Map GB 00-028, and Authorizing the City Clerk to Record a Notice of the Acceptance of the Dedications.
PUBLIC HEARING
None.
REGULAR BUSINESS
8. FY 2025-29 Capital Improvement Program Overview and Direction Mayor Pro Tem Robert read the title to the foregoing item and deferred to staff for a report.
CIP Manager Wiggin presented a PowerPoint presentation reviewing the CIP overview and direction.
Mayor Pro Tem Robert invited public comment on this matter. • Sylvia Bohrer
No further public comments were received at this time and the Mayor Pro Tem closed public comment.
Council received information on the draft Fiscal Year 2025-29 Capital Improvement Program (CIP) and provided direction to staff to staff to finalize the CIP
9. Five Cities Fire Authority Policy and Operational Update Mayor Pro Tem Robert read the title to the foregoing item and deferred to staff for a report.
City Manager Bronson gave an update on the Five Cities Fire Authority policy and operations.
Mayor Pro Tem Robert invited public comment on this matter.
Minutes: City Council Meeting Page 4
Monday, March 25, 2024
• Debra Ann Early
No further public comments were received at this time and the Mayor Pro Tem closed public comment.
Council received information on the Five Cities Fire Authority Policy and Operational Update and provided input and comments to Council representatives and City Staff.
PUBLIC COMMUNICATIONS
None.
COUNCIL COMMITTEE REPORTS
Council Member Weirick discussed the Homeless Services Oversight Council meeting. (HSOC) meeting.
Council Member Rushing reported on the Zone Three Advisory Committee meeting.
Mayor Pro Tem Robert discussed the Integrated Waste Management Authority meeting he attended. (IWMA)
COUNCIL COMMUNICATIONS
A. Council Member Zimmerman mentioned the South County Chamber of Commerce March Mixer that will take place at Camp Arroyo Grande on Wednesday, March 27th from 5:00 pm to 7:00 pm.
B. Council Member Rushing stated he had the opportunity to participate in the 5 Cities Homeless Coalition Annual Golf Tournament last weekend.
C. Council Member Weirick noted that the Governor released a letter to the President regarding San Luis Obispo County seeking Disaster Relief funding. He also mentioned a few events he attended, the League of California Cities (CAL Cities) Community Services Policy Committee meeting that took place on 3/21, and the Repair Café on 3/23 at Grover Beach Community Center.
D. Mayor Pro Tem Robert reminded the community that the Exploration Discovery Center has continued to have record breaking attendance and thanked Debbie Ugalde and her team for their services and those who have memberships at the center. He welcomed Splash owners Joanne and Ross Currie to Grover Beach. He also spoke about a few events taking place in Grover Beach, The Grange’s 2nd Annual Community Yard Sale on April 20th in the parking lot of The Grange from 9:00 am – 2:00 pm and Strawberries Through Grover on May 18th at Ramona Park from 10:00 am to 6:00 pm. Also, reviewed a few upcoming projects happening in Grover.
Minutes: City Council Meeting Page 5
Monday, March 25, 2024
CITY MANAGER'S REPORTS AND COMMENTS
City Manager Bronson mentioned a few upcoming events in Grover Beach; a new Community Engagement Event, City Talk on April 3rd at Ramona Garden at 6:00 pm – 7:30 pm; the West Grand Avenue Streetscape Project Groundbreaking Event on Monday April 8th at 10:00 am with location TBA and Picinic in the Park which is a new community event held at 16th Street Park on Friday, April 21st from 4:30 pm to 6:30 pm. He also mentioned the Summer Concert Series lineup was announced with 11 concerts on Sunday afternoons from June 9th till August 20th.
CITY ATTORNEY’S REPORTS AND COMMENTS
None.
CLOSED SESSION
At 7:24 p.m., the Council met in Closed Session regarding the following item(s):
It is the intention of the City Council to meet in Closed Session concerning the following item:
A. Conference with Legal Counsel Regarding Anticipated Litigation.
Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of ent Code section 54956.9.
Two (2) Cases.
Closed Session Announcements: At 8:03 p.m., Mayor Pro Tem Robert reconvened the meeting in open session with all Council Members present, and announced there were no reportable actions taken during Closed Session.
ADJOURNMENT
There being no further business to come before the City Council, Mayor Pro Tem Robert adjourned the meeting at 8:04 p.m.
________________________________
KAREN BRIGHT, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
(Approved at CC Mtg ______)
Agenda Item No. 3
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: John Peters, Chief of Police
Jim Munro, Commander
SUBJECT: Agreement for Emergency Communication Services with San Luis Obispo County
RECOMMENDATION
Approve an agreement for 9-1-1 emergency communications dispatch services with the County of San Luis Obispo and authorize the Chief of Police to execute the agreement on behalf of the City.
BACKGROUND
On April 26, 2021, Council approved a five-year contract for services with the City of Pismo Beach for law enforcement dispatching services. The contract called for the City of Grover Beach (City) to pay for four full-time Dispatchers plus administrative costs associated with personnel management. The City’s average annual cost for these services was $562,000. Due to ongoing staffing issues and cost concerns including the cost of a new public safety building, the City of Pismo Beach reevaluated the associated costs for providing dispatching services to the City. The City of Pismo Beach determined they would need to increase staffing by two additional positions in order to meet the City’s dispatch needs and that the City’s funding for these services was insufficient to cover the costs of personnel management and communications center operations.
In January 2024, the City Managers and Police Chiefs for both cities met to discuss the dispatch service agreement. The City of Pismo Beach subsequently presented a cost proposal to the City increasing the annual costs by over $735,000 for a total estimated annual cost of $1.4 million.
Staff then met with San Luis Obispo County Sheriff’s Office staff to discuss the possibility of having the Sheriff’s Office provide emergency communication services to the City similar to services provided to Arroyo Grande and Morro Bay. After discussions, the Sheriff’s Office provided the City with a proposal for dispatch services for an estimated average annual cost of $672,398 until June 30, 2026. A subsequent agreement would be completed prior to June 2026, to continue services after the initial contract expiration. The subsequent contract would put the City on the same services contract schedule as the cities of Arroyo Grande and Morro Bay.
After the meeting with the Sheriff’s Office, staff elected to terminate the communications services agreement with Pismo Beach with the required 180-day notice and begin the process of entering into a communications service agreement with the County of San Luis Obispo. Staff has worked with the San Luis Obispo County staff to draft the agreement (Attachment 2). This agreement has been reviewed and agreed to form by the respective legal counsels for the city and the county.
Staff Report: Agreement for Emergency Communication Services with San Luis Obispo County Page 2 April 8, 2024
The services proposed by the Sheriff’s Office will be for four dispatch personnel to provide 24- hour radio and telephone communications to the City’s Police Department. The police officers on duty will realize faster communications and information sharing with the police officers in Arroyo Grande and the Sheriff’s deputies that cover the South County area. The communications between on-duty Grover Beach police officers and Pismo Beach police officers will remain consistent to previous years. Overall, the public will not notice a difference in telephone communications when they call for service.
FISCAL IMPACT
For FY 2023-24, there will be an increase of $24,193 from the amount currently budgeted under the existing City of Pismo Beach agreement given training needs by Sheriff’s Office employees.
This cost difference will be absorbed within the Police Department budget. The FY 2024-25 cost will be $679,266, which is a $27,894 increase over the existing Pismo Beach agreement though $720,734 less than the Pismo Beach proposal to continue services from them. This FY 2024-25 cost will be included as part of the FY 2024-25 proposed budget.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt the Resolution as presented, thus authorizing the Chief of Police to sign an agreement for police department emergency communication services with the County of San Luis Obispo; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution No. 24-XX
2. Emergency Communication Services Agreement
RESOLUTION NO. 24-XX
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA APPROVING AN AGREEMENT BETWEEN THE CITY OF GROVER
BEACH AND THE COUNTY OF SAN LUIS OBISPO FOR THE PROVISION OF LAW
ENFORCEMENT COMMUNICATION SERVICES
WHEREAS, the City of Pismo Beach currently provides law enforcement communication services to the City of Grover Beach (“City”); and
WHEREAS, the City of Pismo Beach informed the City that they could no longer sustain dispatch services at previously agreed-upon costs as outlined in the original agreement between the cities for dispatch services; and,
WHEREAS, the City of Pismo Beach proposed an increase in the cost for dispatch services of over $766,000 annually from the current contract costs; and WHEREAS, the County of San Luis Obispo has agreed to provide law enforcement communication services to the City at an average annual cost of $671,000, a substantial savings over the City of Pismo Beach’s proposal; and
WHEREAS, the San Luis Obispo County Sheriff’s Office is capable of, and currently provides professional law enforcement communication services to the cities of Arroyo Grande and Morro Bay; and
WHEREAS, entering into an agreement with the County of San Luis Obispo for the provision of dispatch services is in the best interest of the residents of the City and will ensure reliable, effective and efficient dispatch services.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grover Beach that:
1. The agreement with the County of San Luis Obispo for the provision of law enforcement communication services, as outlined in Exhibit "A", is hereby approved.
2. The Police Chief is authorized and directed to execute the agreement on behalf of the City.
On motion by Council Member _____________, second by Council Member _______, and on the following roll call vote, to wit:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
the foregoing Resolution was PASSED, APPROVED, AND ADOPTED at the Regular Meeting of the City Council of the City of Grover Beach, California, this 8th day of April, 2024. ___________________________________
KAREN BRIGHT, MAYOR
ATTEST:
______________________________
WENDI SIMS, CITY CLERK
Attachment 1
**DRAFT**
AGREEMENT FOR 9-1-1
EMERGENCY COMMUNICATIONS DISPATCH SERVICES
BETWEEN THE COUNTY OF SAN LUIS OBISPO AND THE
CITY OF GROVER BEACH
This Agreement for 9-1-1 Emergency Communications and Dispatch Services (“Agreement”) is made and entered into by and between the County of San Luis Obispo (hereinafter “County”) and the City of Grover Beach (hereinafter “City”), each individually a “Party,” and collectively the “Parties.”
RECITALS
WHEREAS, the San Luis Obispo County Sheriff’s Office is capable of providing dispatch services throughout the geographical boundaries of the County; and WHEREAS, the Grover Beach Police Department desires to receive limited-term dispatch services within the territorial boundaries of the City; and WHEREAS, the San Luis Obispo County Sheriff’s Office can provide limited-term dispatch services and desires to do so for the City; and WHEREAS, the Parties each benefit and acknowledge that the County’s provision of 9- 1-1 Emergency Communications and Dispatch Services would benefit the health and safety of all affected residents.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained therein, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Services:
a. Service Area: County agrees to provide police department emergency dispatch services (“Dispatch Services”) to the extent and in the manner set forth in this Agreement. b. Services to be Provided by County: Except as otherwise hereinafter specifically set forth, Dispatch Services shall include, but not limited to, those Dispatch Services as set forth below:
1) San Luis Obispo County Sheriff’s Dispatch (“Dispatch”) shall act as City’s primary answering point for all 9-1-1 calls initiated within Grover Beach city limits.
Attachment 2
2 2) Dispatch shall process all 9-1-1 telephone calls and any non-emergency calls for service that are transferred to Dispatch from City. The term “process” or “processed” is defined as a call that is answered, evaluated, and handled appropriately. 3) Process and respond to all radio transmissions from Grover Beach Police Department personnel on law enforcement radio frequencies.
4) Process and handle all calls for service generated within Grover Beach city limits in adherence with the following standards:
a) Priority One” calls for service shall be processed without delay as measured from 9-1-1 pick-up time to time of law enforcement notification (“Dispatch time”). “Priority One” calls are emergency calls which require immediate response and there is reason to believe that an immediate threat to life exists. b) 9-1-1 calls received by the County shall be answered in accordance with the time standard set forth by the California Office of Emergency Services (Cal OES) 9-1- 1- Branch, currently set forth as ninety percent (90%) of all 9-1-1 calls shall be answered within fifteen (15) seconds. In the event that Cal OES changes this standard, the new standard shall apply without further modification of this Agreement.
c) Calls for service shall be handled by dedicated Dispatch personnel assigned to processing calls for service generated within Grover Beach city limits. 5) Relay pertinent information noted by the recipient of a telephone request for emergency services to the appropriate public safety agencies or other providers of emergency services for dispatch of an emergency service unit. 6) Provide urgent or emergency data inquiry responses to City’s police personnel. 7) Obtain appropriate information from the California Law Enforcement Telecommunications System (“CLETS”) as requested by City’s police personnel. 8) Upon request, provide information to City’s police personnel for queries made related to wants, warrants, local criminal histories, Department of Motor Vehicles’ information, or sensitive information intended only for law enforcement use.
Dispatch will generally not conduct state criminal arrests and prosecution searches (“RAPS”) on behalf of the City. However, during non-operational hours of the Grover Beach Police Department Records staff, RAPS inquiries may be made when the information is deemed necessary by the Grover Beach Police Department Watch Commander (“Watch Commander”). In such cases, the requesting personnel shall provide the case number or other pertinent information necessary for Dispatch to conduct the search.
3 9) Collaborate with the City regarding establishment and maintenance of uniform dispatch protocols.
10) Allow on-site access to Dispatch for new employee trainings/sit-a-longs at times mutually agreed upon by the Dispatch Manager or supervisor. 11) Allow routine technical audits on the CAD, record time-keeping programs, and associated interfaces to ensure accuracy and continuity of operations. Any such audit shall only occur as necessary and only during a mutually agreed upon time between the Parties.
12) Retain all radio and telephone transmissions that are received by the Dispatch Center involving City calls for service and personnel pursuant to County records retention policies and allow City police personnel to review and obtain recordings of such transmissions. Any recordings needed by City for evidentiary purposes shall be provided to the requesting party via electronic mail or current digital evidence management system used by the Sheriff’s Office. Any recordings that cannot be sent via electronic mail shall be copied onto an electronic storage device of City’s providing.
13) Will remain open and engage in further dialogue with the City regarding participation in a Quality Service Survey Program (SpidrTech), to assist the City in obtaining feedback on the performance of staff during calls for service. c. City Responsibilities:
1) City shall be responsible for the maintenance of the radio equipment owned or directly operated by the City pursuant to this Agreement. This includes all repeater sites and equipment necessary for quality communications. All radio frequencies assigned to the City that are regulated by the Federal Communications Commission shall be kept current and maintained by City at its own expense. 2) City shall provide contact information for all Grover Beach employees subject to call back or emergency notifications by the dispatcher.
3) City shall provide an on-duty supervisor and patrol officer line-up to the dispatch center at shift change. All City police personnel will be required to log into the CAD program in their vehicle at the start of their shift or notify the dispatcher via radio or telephone of their duty status and any change thereof.
4) City shall provide a direct line of communication for the Dispatch Supervisor/Manager to a Grover Beach Police Commander to help identify issues and resolve any conflicts in processes.
4 5) In all instances where special supplies, stationery, notices, forms, and the like must be issued in the name of City, City will provide those materials at its own cost and expense.
6) During this Agreement, City shall pay for four (4) County Dispatch personnel consisting of two (2) Sheriff’s Dispatcher II, one (1) Sheriffs’ Dispatcher III, and one (1) Sheriff’s Dispatch Supervisor. The costs will include salary, benefits, overtime, uniform allowance, and associated overhead/management costs. (See Schedule A for cost details.)
7) At the end of the initial term of this Agreement, County will review the Sheriff’s Dispatch Supervisor cost allocation to ensure this position will be a cost-shared position between the contracting cities, which will include the City and the cities of Arroyo Grande and Morro Bay, which are currently contracting cities. The County retains the right to staff Dispatch Supervisors and allocate associated costs among the contracting cities at levels that they identify as necessary. d. Implementation:
1) The County will commence providing Dispatch Services to the City at 0600 hours on July 1, 2024.
2) To meet the needs of the City, County will begin hiring and training the personnel listed in Section 1.c.6. and immediately proceed with contracting for necessary computer software to interface with the County’s Computer Aided Dispatch (CAD) system with the City’s Records Management System (RMS) immediately following the Effective Date set forth in Section 5 of this Agreement. 3) For the period of time between the Effective Date and June 30, 2024, any employee costs incurred by the County, defined as salary, benefits, overtime, and uniform allowance attributable to those employees referenced in Section 1.c.6. may be billed to the City. All costs associated with the CAD/RMS interface outlined in 1.d.2 above shall be billed to the City allowing the County full cost recovery. 4) After July 1, 2024, billing will be calculated pursuant to Schedule A and billed pursuant to Section 4 of this Agreement.
3. Confidential Data: In the performance of the work or services provided under the terms of this Agreement, or in contemplation thereof, County may have access to private or confidential information that may be owned or controlled by City. Therefore, County shall abide by all applicable local, state, and federal laws, rules, regulations, guidelines, and directives regarding the confidentiality and security of said information and shall keep such information confidential, unless County is required by law to disclose it. 5 4. Billing and Payment. In exchange for the Dispatch Services described in Section 1.b. of this Agreement, City shall pay County one-half of the amount identified in Schedule A twice per year. The payments shall be made no later than thirty (30) days after the invoice is sent.
Invoices will be submitted to the City in the months of January and July, excepting any prorated amounts caused by an effective date after January or July and/or termination prior to January or July. Implementation costs identified in 1.d shall be billed monthly for those months in which the costs were incurred. Annual Costs for CAD licenses, specific only to the City’s use, charged to the County by Sheriff’s Vendor, Central Square, shall be passed through to City and billed annually. This license fee may include an annual increase ranging from 10-15%, but shall not, in any event, exceed the amount of increase imposed on other contracting cities.
5. Term, Extension, Administration, and Termination of the Agreement:
a. This Agreement shall commence on April 9, 2024 (“the Effective Date”) and shall remain in effect until June 30, 2026.
b. Either Party may terminate this Agreement with or without cause upon One Hundred Eighty (180) days’ written notice to the other Party. This Agreement may also be terminated immediately upon written mutual consent of the Parties. Upon termination of this Agreement, all amounts owing from City to County for Dispatch Services rendered shall be due and payable in accordance with the terms of this Agreement. c. This Agreement may be modified or amended only by a written document executed by both Parties.
d. The San Luis Obispo County Sheriff will act as County’s contract administrator for matters related to this Agreement and City’s Police Chief will act as the contract administrator for City. These individuals will be available for contract resolution or policy intervention during the term of this Agreement.
6. Indemnification and Insurance:
a. Indemnification: The Parties’ obligation under this indemnification provision shall survive the termination or completion of work under this Agreement.
1. To the fullest extent permitted by law, County shall indemnify, defend, and hold harmless the City and its officers, agents, employees, volunteers, and independent contractors (collectively “City Indemnitees”) from and against all claims, demands, damages, liabilities, loss, costs, and expense of every nature arising out of this Agreement except to the extent caused by the negligent performance or attempted performance of the provisions hereof by City, including any willful or negligent act or omission to act on the part of the City.
2. To the fullest extent permitted by law, City shall indemnify, defend, and hold harmless the County and its officers, agents, employees, volunteers, and independent 6 contractors (collectively “County Indemnitees”) from and against all claims, demands, damages, liabilities, loss, costs, and expense of every nature arising out of this Agreement except to the extent caused by the negligent performance or attempted performance of the provisions hereof by County, including any willful or negligent act or omission to act on the part of the County.
b. Insurance: Each Party will maintain in force, during the performance of this Agreement, a policy or policies of insurance (or self-insurance covering same) and in the minimum limits of liability as stated herein:
1. Comprehensive general liability, on an “occurrence” basis, including but not limited to premises, personal injuries, products, advertising injury, and completed operations for combined single limit of not less than $1,000,000 per occurrence. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit;
2. Comprehensive automobile liability, including but not limited to property damage, bodily injury, and personal injuries for combined single limit of not less than $1,000,000 per occurrence; and
3. Worker’s Compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with limit of no less than $1,000,000 per accident for bodily injury or disease.
4. Upon request of the other, evidence of compliance with said insurance requirements shall be promptly supplied in writing if requested by the other Party.
7. Dispute Resolution: Should a dispute or problem arise between the Parties regarding the administration of this Agreement or the provision of any of the Services to be provided hereunder, the San Luis Obispo County Sheriff and the Grover Beach Police Chief, or their respective designees, shall meet and confer in good faith in an attempt to resolve the matter prior to either Party initiating judicial action.
8. Breach of Contract: In the event either Party is alleged to have breached this Agreement, County shall continue to provide Services, and City shall continue to compensate County for said Services during the dispute resolution process described in this Agreement and any subsequent judicial process, unless terminated consistent with this Agreement. A breach of this Agreement by either Party may be cause for termination of this Agreement if the Parties are unable to agree upon a cure.
9. Control of Services: The rendition of Dispatch Services, the standards of performance, the discipline of dispatch officers, the control of personnel so employed, and other matters incident to the provision of Dispatch Services, shall remain the responsibility of County; provided that, if any County employee assigned to duty under this Agreement is not satisfactory to City, City’s Police Chief may notify the San Luis Obispo County Sheriff in 7 writing, and within thirty (30) days of receipt of such written notice, the San Luis Obispo County Sheriff shall respond in writing thereto.
10. Personnel: All persons employed by County in the performance of Dispatch Services for City under this Agreement shall be County employees, and no such person shall have any, or be entitled to any, City benefit, pension, civil service status, or right of employment. a. City shall not assume any liability for the direct payment of any salaries, wages, or other compensation to any County personnel performing Services hereunder. b. City shall not be liable for compensation of, or indemnity to, any County officer or employee for injury or sickness arising out of such employment.
11. Subcontracting: County shall not subcontract any portion of the Dispatch Services to be performed under this Agreement without the written consent of City. If City consents to such subcontract, County shall be fully responsible to City for all acts or omissions of the subcontractor. Nothing in this Agreement shall create any contractual relationship between City and such subcontractor, nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as required by law.
12. Citizen Complaints: All formal citizen complaints from City residents regarding Dispatch Services provided pursuant to this Agreement shall be investigated and resolved by County through its normal review procedures. If the citizen complaint is lodged directly with County, that agency shall give City notice of any such complaints within three (3) business days of receipt. Further, County will provide notice of resolution of all City citizen complaints simultaneous with County’s response to the complaining resident.
13. Survival: The following sections shall survive the termination of this Agreement: Section 6 Indemnification and Insurance, and Section 3 Confidential Data.
14. General Terms and Conditions:
a. Waiver: Any waiver of any terms and conditions hereof must be in writing and signed by the Parties hereto. A waiver of any of the terms and conditions hereof shall not be construed as a waiver of any other terms or conditions in this Agreement. b. Beneficiaries and Assignment: No person or organization shall be a third-party beneficiary of this Agreement. Neither Party may assign all or any part of its rights, privileges, benefits, or responsibilities hereunder to any other party without the express prior written notification and consent of the other, and no assignment shall be of any force or effect whatsoever unless and until the other Party shall have so consented. c. Compliance with Applicable Law: The Parties shall comply with all applicable federal, state, and local laws and regulations in the performance of this Agreement. 8 d. Heading: The titles of the sections, subsections, and paragraphs set forth in this Agreement are inserted for convenience of reference only and shall not be used to construe or interpret the terms of this Agreement.
e. Construction: Each Party has fully participated in the review and revisions of this Agreement and therefore any rule of construction to the effect that ambiguities are to be resolved against the drafting Party shall not apply in the interpretation of this Agreement or any amendment hereto.
f. Authority: Any individual executing this Agreement on behalf of a Party represents and warrants hereby that he or she has the requisite authority to enter into this Agreement on behalf of such entity and bind the entity to the terms and conditions of this Agreement. g. Integration and Modification: Each party has had adequate opportunity to discuss and include in this Agreement any and all matters, and to consult their respective attorneys regarding the same. Therefore, this Agreement, including exhibits referenced herein, if any, shall represent the entire Agreement between the Parties with respect to the subject matter hereof and shall supersede all prior negotiations, representations, or agreements, either written or oral between the Parties as of the Effective Date hereof. h. Records Retention: In accord with California Government Code section 8546.7, the Parties acknowledge that this Agreement, and performance and payments under it, are subject to examination and audit by the State Auditor for three (3) years following final payment under the Agreement. County will keep and maintain all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services, or expenditures and disbursements charged to City for a minimum period of three (3) years (or for any longer period required by law) from the date of final payment County under this Agreement. Upon reasonable notice, either Party shall have the right to inspect and audit any records maintained by the other Party relevant to this Agreement, to the extent allowed by law. i. Force Majeure: Neither County nor City shall be deemed in default in the performance of the terms of this Agreement if either Party is prevented from performing the terms of this Agreement by causes beyond its control including without limitations: acts of God; rulings or decisions by municipal, state, federal, or other governmental bodies; any laws or regulations of such municipal, federal, state, or other governmental bodies; or any catastrophe resulting: from flood fire, explosion, or other causes beyond the control of the defaulting Party. Any Party delayed by force majeure shall, as soon as reasonably possible, give the other Party written notice of the delay. The Party delayed shall use reasonable diligence to correct the cause of the delay, if correctable, and if the condition that caused the delay is corrected, the Party delayed shall immediately give the other Party written notice thereof and shall resume performance under this Agreement. j. Governing Law: This Agreement has been executed and delivered in the County of San Luis Obispo, State of California. The laws of the State of California shall govern the validity, enforceability, and interpretation of this Agreement without regard to its 9 conflicts of law provisions. All duties and obligations of the Parties created hereunder are performable in San Luis Obispo County and such county shall be the venue for any action or proceeding that may be brought or arise out of, in connection with or by reason of this Agreement. The Parties will submit to the jurisdiction of the Superior Court of the County of San Luis Obispo, notwithstanding Code of Civil Procedure section 394, as may be amended from time to time.
k. Counterparts: This Agreement may be executed simultaneously or in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument. Faxed, photocopied, or electronically transmitted signatures have the same effect as ink originals. Digital signatures complying with California Government Code section 16.5 shall also be deemed original signatures. l. Notices: Any notice required to be given pursuant to the terms and provision hereof shall be in writing and shall be sent by certified or registered mail to the County at:
San Luis Obispo County Sheriff’s Office
Attention: Sheriff Ian Parkinson
1585 Kansas Avenue
San Luis Obispo CA 93406
and to City at:
Grover Beach Police Department
711 Rockaway Ave
Grover Beach, CA 93433
(END OF CONTRACT TERMS)
10 IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their duly authorized representatives on the Effective Date hereinabove set forth.
COUNTY:
By: ________________________________
Ian S. Parkinson, Sheriff
Date: _______________________________
APPROVED AS TO FORM AND LEGAL
EFFECT:
RITA L. NEAL
County Counsel
Deputy County Counsel
Dated: March 25, 2024
CITY:
By: ________________________________
John Peters, Chief of Police
Date: _______________________________
APPROVED AS TO FORM AND LEGAL
EFFECT:
By: ________________________________
Robert Lomeli, City Attorney
Date: _______________________________
Sheriff's Office
Sheriff's Dispatcher Cost for FY 24/25-25/26
City of Grover Beach
City of Grover Beach
Sheriff's Dispatcher - FY 24/25 Cost Per Dispatcher
Number of
Dispatchers FY 24/25 Total
Sheriff's Dispatcher II - Salary includes benefits $ 139,186 2.0 $ 278,372 Sheriff's Dispatcher III - Salary includes benefits $ 150,849 1.0 $ 150,849 Sheriff's Dispatch Supervisor - Salary includes benefits $ 173,521 1.0 $ 173,521 Sheriff's Dispatcher II - Overtime * $ 1,833 2.0 $ 3,665 Sheriff's Dispatcher III - Overtime * $ 2,059 1.0 $ 2,059 Sheriff's Dispatch Supervisor - Overtime* $ 2,257 1.0 $ 2,257 Uniform Allowance $ 900 4.0 $ 3,600
Countywide Overhead - Admin Cost $ 37,131 4.0 $ 48,470
Total Sheriff's Dispatcher - FY 24/25 $ 507,735 $ 662,793 Sheriff's Dispatcher - FY 25/26 Cost Per Dispatcher
Number of
Dispatchers FY 25/26 Total Billed FY 24/25 Dollar Increase % Increase Sheriff's Dispatcher II - Salary includes benefits $ 142,666 2.0 $ 285,331 $ 278,372 $ 6,959 Sheriff's Dispatcher III - Salary includes benefits $ 154,620 1.0 $ 154,620 $ 150,849 $ 3,771 Sheriff's Dispatch Supervisor - Salary includes benefits $ 177,859 1.0 $ 177,859 $ 173,521 $ 4,338 Sheriff's Dispatcher II - Overtime * $ 1,878 2.0 $ 3,757 $ 3,665 $ 92 Sheriff's Dispatcher III - Overtime * $ 2,111 1.0 $ 2,111 $ 2,059 $ 51 Sheriff's Dispatch Supervisor - Overtime* $ 2,313 1.0 $ 2,313 $ 2,257 $ 56 Uniform Allowance $ 900 4.0 $ 3,600 $ 3,600 $ -
Countywide Overhead - Admin Cost $ 38,057 4.0 $ 49,675 $ 48,470 $ 1,205 Total Sheriff's Dispatcher - FY 25/26 $ 520,405 $ 679,266 $ 662,793 $ 16,473 2.5% Sheriff's Dispatcher - Overtime includes Evening and Night Differential Overtime hours are estimated at 147 hours per year per Dispatcher (for cost calculation, brought down to 27 for both Dispatcher II and Supervisor and 27.89 for Dispatcher I) at a rate of $66.22 for a Dispatcher II, $72.04 for a Dispatcher III, and 81.54 for a Supervisor (source SAP Report). 1 Agenda Item No. 4
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Nick Szamet, Administrative Services Director SUBJECT: California Office of Emergency Services Designation of Applicant’s Agent Resolution
RECOMMENDATION
Authorize the Designation of Applicant’s Agent Resolution (DAAR) to identify staff who may process eligible disaster assistance for reimbursements related to 2023 winter storm damage.
BACKGROUND
As a result of the severe winter storms in 2023, the City was eligible to receive assistance for damages which occurred on a citywide basis. Assistance funds are passed through FEMA to the applicable state-level administrative agency (CalOES), then to local municipalities through the Disaster Grant Program. The City was authorized to receive $152,071 in Disaster Grant Program funding for projects related to impacts to public facilities including debris removal, sidewalk repair, damage to water utility equipment and infrastructure, and administrative costs.
The DAAR provided for Council’s consideration and approval will designate which staff positions can seek reimbursement on behalf of the City and is a requirement before funding is released by the state. The DAAR presented to Council for consideration and approval designates the City Manager, Administrative Services Director, and the Capital Improvements Project Manager as those City positions which can seek reimbursement. The State allows for a DAAR on a per incident or three year-basis. To reduce and mitigate the impact of time delays for future disaster assistance funding, staff is requesting Council approve a DAAR with a duration of three years.
FISCAL IMPACT
The revenue related to this action was accrued from the prior fiscal year. Authorization of the DAAR will balance the existing revenue accrual carried into FY 2023-24.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize the Designation of Applicant’s Agent Resolution (DAAR) to identify staff who may process eligible disaster assistance for reimbursements related to 2023 winter storm damage; or
2. Do not authorize the DAAR; or
Staff Report: CalOES Designation of Applicant’s Agent Resolution Page 2 April 8, 2024
3. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachment
1. Designation of Applicant’s Agent Resolution for Non-State Agencies (DAAR)
DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)
THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a public entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM), under - Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA), under Section 1366 of the National Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U.S. Code 7704 (b) ((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Cal OES ID No: _____________
Rev. 10-2022 Page 1 of 4 OES-FPD-130
Attachment 1
Please check the appropriate box below
This is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.
This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):
Passed and approved this __day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, do hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of Applicant)
(Signature) (Title)
STATE OF CALIFORNIA
CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
NON-STATE AGENCIES
OES-FPD-130 (Rev. 10-2022)
RECOVERY DIRECTORATE
FINANCIAL PROCESSING DIVISION
Rev. 10-2022 Page 2 of 4 OES-FPD-130
Agenda Item No. 5
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Javier Garcia, Assistant Engineer
Erin Wiggin, CIP Manager
SUBJECT: Award of Construction Contract for Water Reservoir Tank 3 Rehabilitation Project (CIP 4391)
RECOMMENDATION
Award a contract for construction of CIP 4391 to Allied Painting Inc. in the amount of $1,002,536 for the base bid and authorize the City Manager to sign and affirm change orders up to $100,000.
DISCUSSION
The City owns and operates three (3) welded steel water storage tanks at the Hillcrest site. Tank 1 was constructed in 1963, Tank 2 was constructed in 1978, and Tank 3 was constructed in 1987.
The most recent major rehabilitation work was done on Tank 1 in 1999 and Tank 2 in 2008. As part of the City’s Capital Improvement Program (CIP), the City performs major maintenance on these tanks every 4-5 years. Based on inspections performed in 2018 and 2023, the City has budgeted a tank rehabilitation project (CIP 4391) for this fiscal year to address Tank 3.
In November 2023, Council awarded a contract to MKN Engineers to perform a detailed analysis and prepare technical specifications and bid documents for Tank 3. Bids for CIP 4391 were opened on March 14, 2024, and the City received six competitive bids within 20% of the engineer’s estimate ($1,066,000) that ranged from $1,002,536 to $1,204,800. The City’s review committee evaluated bids to select the lowest responsive and responsible bidder. Staff followed up with the contractor that submitted the lowest bid, Allied Painting, to confirm intent, schedule, and pricing.
Based on the firm’s qualifications presented within their bid and their experience with similar scope projects, the review committee is recommending award to Allied Painting.
FISCAL IMPACT
The cost to Rehabilitate Tank 3 as bid by Allied Painting is $1,002,536. Funding is provided from the Water Enterprise Fund as identified in the Capital Improvement Program in the FY 2023-24 budget.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Award a contract for construction of CIP 4391 to Allied Painting Inc. in the amount of $1,002,536 for the base bid and authorize the City Manager to sign and affirm change orders up to $100,000; or
Staff Report: Award of Construction Services Tank Rehabilitation Project CIP 4391 Page 2 April 8, 2024
2. Delay award of the project and provide additional direction to staff; or
3. Reject all bids, modify the project, and re-advertise for bids; or
4. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Contract
2. Bid Results
CITY OF GROVER BEACH
County of San Luis Obispo
State of California
NOTICE TO BIDDERS
SPECIAL PROVISIONS
PROPOSAL AND
CONTRACT
for
CIP 4391 – Water Reservoir Tank Rehabilitation Project
February 15, 2024
Bids Open: Thursday March 14, 2024 @ 2:00 p.m.
Approved:
02/15/2024___________
Steve Kahn, P.E., L.S., Director of Public Works Date
Attachment 1
1 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
TABLE OF CONTENTS
SECTION PAGE
NOTICE TO BIDDERS ................................................................................................................. 2 REQUIRED BID FORMS ............................................................................................................. 4 PROPOSAL ...................................................................................................................... 5 BID INFORMATION .......................................................................................................... 6 BID QUANTITIES ............................................................................................................. 7 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION ............................................. 8 NONCOLLUSION AFFIDAVIT .......................................................................................... 10 DEBARMENT AND SUSPENSION CERTIFICATION ...................................................... 11 LIST OF SUBCONTRACTORS ........................................................................................ 12 QUESTIONNAIRE ............................................................................................................ 13 BID FORM ........................................................................................................................ 14 BIDDER’S BOND.............................................................................................................. 15 PROJECT REFERENCES ................................................................................................ 16 CONTRACT FORMS ................................................................................................................... 17 GUARANTY ...................................................................................................................... 18 CONTRACT ...................................................................................................................... 19 SPECIAL PROVISIONS .............................................................................................................. 23 SECTION 1. SPECIFICATIONS AND PLANS .................................................................. 23 SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS .................................... 29 SECTION 3. AWARD AND EXECUTION OF CONTRACT ............................................... 34 SECTION 4. BEGINNING OF WORK, TIME OF COMPLETION,
LIQUIDATED DAMAGES, HOURS OF WORK, NIGHT WORK,
AND SCHEDULED SUSPENSION ............................................................... 35 SECTION 5. GENERAL .................................................................................................... 36 SECTION 6. MEASUREMENT AND PAYMENT ............................................................... 46 SECTION 7. REFERENCE INFORMATION ..................................................................... 51 SECTION 8. MATERIALS ................................................................................................. 52 SECTION 9. DESCRIPTION OF WORK ........................................................................... 53 SECTION 10. TECHNICAL SPECIFICATIONS ................................................................ 54
2 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT City of Grover Beach
State Of California - - - - - - - - - - - - - - - NOTICE TO BIDDERS Sealed bids will be received by the City Clerk of the City of Grover Beach at the City Clerk’s Office at 154 South 8th Street, Grover Beach, CA 93433 until 2:00 p.m., on Thursday March 14th, 2024 and promptly thereafter all bids that have been duly received will be publicly opened and read aloud for furnishing to said City all labor, materials, equipment, transportation, services and supplies necessary to construct and complete the construction of the:
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
General Work Description: In general, the Base Bid Work involves removal and replacement of lead containing exterior coatings and removal and replacement of interior coating systems on an existing welded steel potable water tank located at the City’s Hillcrest Dr tank site. Improvements will also include the addition of a ladder safety system, removal and replacement of impressed current cathodic protection system, replacement of tank level gauge, replacement of a discharge valve, and general site safety improvements.
The estimated opinion of probable construction cost for this Base Bid Work is approximately $1,000,000.
Conditions of Submitting a Bid: Bids are required for the entire Work described herein.
The Contractor shall possess a Class A license at the time this Contract is awarded through Contract acceptance (Public Contract Code Section 10164).
The coating applicator shall possess a Class C-33 license at the time this Contract is awarded through Contract acceptance.
The Contractor and all subcontractors will be required to obtain a City of Grover Beach Business Tax Certificate at the time the Contract is awarded.
This Contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code, Section 12990.
Notice to Bidders, Plans, Special Provisions, and Proposal Forms may be inspected at the Public Works Office in Grover Beach, California, and copies of said documents may be obtained on the City of Grover Beach website at https://www.grover.org/Bids.aspx. No bid will be received unless it is made on a Proposal Form furnished by the City. Bids received via FAX will not be considered.
Each bid shall be accompanied by cash, certified or cashier’s check, or bidder’s bond for not less than ten percent (10%) of the amount of the base bid, made payable to the City of Grover Beach.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/OPRL/PWD/. Future effective general prevailing wage rates, which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates.
3 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal or be awarded a contract for public work on public works project unless registered with the Department of Industrial Relations.
Notice is also hereby given that any or all bidders may be required to furnish a sworn statement of their financial responsibility, technical ability and experience before award is made to any particular bidder.
Bidders shall contact the City of Grover Beach Department of Public Works office at [email protected] the day prior to bid opening to obtain any bidding addenda information.
Submittal of a signed bid shall be evidence that the Bidder has obtained this information and that the bid is based on any changes contained therein.
Submittal of Bidder’s Inquiries: Inquiries or questions based on alleged patent ambiguity of the plans, specifications or estimate must be communicated as a bidder inquiry prior to bid opening.
Bidder’s inquiries shall be submitted in writing via e-mail to the City of Grover Beach, Public Works Department, at: [email protected]. The cutoff time that the City will accept bidder’s inquiries is 5:00 p.m. on Tuesday March 5th, 2024. The City will respond to bidder’s inquires via bidding addenda. Any such inquiries, submitted after the cutoff time of receiving bidder’s inquiries, will not be treated as a bid protest.
Bid Submittal Instructions: On the outside of the bid envelope the Bidder shall indicate the following:
1. Name and Address of Bidder
2. Name of project on which bid is submitted
3. Date and time of bid opening
The right is reserved by the City of Grover Beach to reject any or all bids, to evaluate the bids submitted, and award the Contract to the lowest responsible bidder. The City further reserves the right to waive any informalities or minor irregularities in the bid.
No bidder may withdraw his bid for a period of sixty (60) working days after the date set for the opening thereof.
Dated this 15th day of February, 2024, at the City of Grover Beach, California.
City of Grover Beach
STATE OF CALIFORNIA
Steve Kahn
Interim Public Works Director/City Engineer
Legal Ad Published:
The Tribune: Thursdays February 15th & 22nd
4 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
REQUIRED BID FORMS
A complete bid shall include the following BID FORMS include the following:
PROPOSAL to the City of Grover Beach
BID INFORMATION AND BID QUANTITIES
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
NONCOLLUSION AFFIDAVIT
DEBARMENT AND SUSPENSION CERTIFICATION
LIST OF SUBCONTRACTORS
QUESTIONNAIRE
BID FORM
BIDDER’S BOND
PROJECT REFERENCES
6 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
BID INFORMATION
Bids are submitted for the entire Work. The amount of the bid for comparison purposes will be the total of all items. The total of unit basis items will be determined by extension of the item price bid on the basis of the estimated quantity set forth for the item.
The Bidder shall set forth for each item of Work, in clearly legible figures, an item price and a total for the item in the respective spaces provided for this purpose. In the case of unit basis items, the amount set forth under the "Item Total" column shall be the extension of the item price bid on the basis of the estimated item quantity for the item.
In case of discrepancy between the item price and the item total set forth for the item, the item price shall prevail provided, however, if the amount set forth as an item price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or in the case of unit basis items, is the same amount as the entry in the "Item Total" column, then the amount set forth in the "Item Total" column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the "Item Total" column shall be the item price.
2. As to unit basis items, the amount set forth in the "Item Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the item price.
The City reserves the right to reject any and all bids.
The BASIS OF AWARD of the Contract will be based on the lowest, responsive, responsible “BASE” Bid. The city, at its sole discretion, may or may not elect to award the Base Bid and Additive Bid.
If this proposal shall be accepted and the undersigned shall fail to enter into the Contract, to provide the certificate(s) of insurance and endorsement(s) as required by these Special Provisions, and to give the specified Payment Bond and Performance Bond with a surety that is satisfactory to the City, within ten (10) days, not including Saturdays, Sundays and legal holidays, after the Bidder has received notice from the City that the Contract has been awarded, the City may, at its option, determine that the Bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City.
The undersigned, as Bidder, declares under penalty of perjury that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any other person, firm, or corporation; that he has carefully examined the location of the proposed Work, the annexed proposed form of contract and the plans therein referred to; and he proposes, and agrees, if this proposal is accepted, that he will contract with the City in the form of the copy of the Contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the Work and furnish all the materials specified in the Contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefore the following item prices, to wit:
11 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The Bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
does not have a proposed debarment pending; and
has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining Bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
17 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
CONTRACT FORMS
CONTRACT FORMS shall include the following:
GUARANTY to the City of Grover Beach
CONTRACT, including the completed CONTRACT QUANTITIES and Total Contract Amount PERFORMANCE BOND (form provided by Contractor)
PAYMENT BOND (form provided by Contractor)
Insurance Certificate(s) and Endorsement(s) (form provided by Contractor) (This guaranty shall be executed by the Successful Bidder in accordance with the instructions in the Special Provisions. The Bidder may execute the guaranty on this page at the time of submitting his bid). 18 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
GUARANTY
To The City of Grover Beach
For
WATER RESERVOIR TANK REHABILITATION PROJECT
CIP# 4391
GROVER BEACH
THE UNDERSIGNED guarantees the construction and installation of all work performed under this Contract.
SHOULD any of the material or equipment prove defective or should the Work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the Work or any part thereof fail to operate properly as originally intended and in accordance with the plans and specifications, due to any of the above causes, all within twelve (12) months after the date on which this Contract is accepted by the City of Grover Beach, the undersigned agrees to reimburse the City of Grover Beach, upon demand, for its expenses incurred in restoring said Work to the condition contemplated in said project, including the cost of removing and replacing any other Work necessary to make such replacement or repairs, or, upon demand by the City of Grover Beach, to replace any such material and to repair said Work completely without cost to the City of Grover Beach so that said Work will function successfully as originally contemplated.
THE CITY OF GROVER BEACH shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said Work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with its obligations under this guaranty, the City of Grover Beach shall be entitled to all costs and expenses, including attorneys' fees, reasonably incurred by reason of said failure or refusal.
Date: ________________________ _______________________________________ CONTRACTOR 19 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The City of Grover Beach
STATE OF CALIFORNIA - - - - - - - - - - - - - - - - - - CONTRACT for
WATER RESERVOIR TANK REHABILITATION PROJECT
CIP# 4391
GROVER BEACH
THIS AGREEMENT, made and concluded, in triplicate, this 8th day of April 2024, between the CITY OF GROVER BEACH, party of the first part, and, ALLIED PAINTING, INC., Contractor, party of the second part.
ARTICLE I. -- WITNESSETH, That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the said party of the first part, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, to construct this project in accordance with the State of California Department of Transportation Standard Specifications dated 2010, except as modified by these Special Provisions, the Construction Drawings, the City of Grover Beach Standard Drawings and the Contract annexed hereto. In the absence of specific standards referenced in the foregoing, water system work and materials shall comply with AWWA Standards. Labor Surcharges and the Equipment Rental Rates and General Prevailing Wage Rates of the STATE OF CALIFORNIA, Business and Transportation Agency, Department of Transportation shall apply to all work except as modified herein. All other provisions of the Notice to Bidders, Special Provisions Proposal and Contract for WATER RESERVOIR TANK REHABILITATION PROJECT , CIP #4391 (herein also referred to as “the project”), are hereby specially and incorporated by reference.
ARTICLE II. -- The said party of the first part hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices, hereinafter set forth and hereby contracts to pay the same at the time, in the manner and upon the Conditions herein set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE III. -- The statement of prevailing wages as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1 and which is filed at the principal office of the said party of the first part in accordance with the requirements of Section 1773.2 of said Code is hereby specifically referred to and by this reference is made a part of this Contract. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
20 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT ARTICLE IV. -- By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 1725.5 of the Labor Code requiring every contractor and subcontractor, awarded work on this project, be registered with the Department of Industrial Relations and as such is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
ARTICLE V. -- By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workmen's compensation or to undertake self insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
ARTICLE VI. -- And the said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Contract; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by the said party of the first part and for all risks of every description connected with the Work, also for all expenses incurred by or in consequence of the suspension or discontinuance of Work and for well and faithfully completing the Work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Engineer under them, to wit:
21 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
CONTRACT QUANTITIES
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
Item Description Quantity Unit Unit Price Total
Base Bid Items
1 Mobilization 1 LS 20,000.00 20,000.00
2 Containment for Removal of Heavy MetalBearing Coatings 1 LS 95,000.00 95,000.00 3 Disposal of Heavy Metal-Bearing Coatings 1 LS 15,000.00 15,000.00 4 Exterior Coating 1 LS 350,000.00 350,000.00
5 Interior Coating 1 LS 437,136.00 437,136.00
6 Impressed Current Cathodic Protection
System 1 LS 32,000.00 32,000.00
7 Safe-T-Climb Ladder System and Roof Tie
Offs, and Non-Skid Tread 1 LS 8,000.00 8,000.00
8 Interior Ladder Improvements 1 LS 6,000.00 6,000.00
9 Water Level Indicator 6,000.00 6,000.00
10 Gaskets for Tank Hatch and Manways 1 LS 1,000.00 1,000.00 11 Replacement of Existing 12” Discharge Gate
Valve and Associated
Piping
1 LS 15,000.00 15,000.00
12 Removable Bollards 8 EA 800.00 6,400.00
13 Tank Disinfection and VOC Testing 1 LS 3,000.00 3,000.00 14 Eleven-Month Inspection and Activation of
Impressed Current Cathodic Protection
System
1 LS 8,000.00 8,000.00
TOTAL PROJECT BID: $ 1,002,536.00
COMPANY NAME: ALLIED PAINTING, INC.
Notes:
1. (F) denotes Final Pay per Caltrans Standard Section 9-1.02C.
2. Lump Sum items shall provide Schedule of Values per Caltrans Standard Section 9-1.16B unless directed otherwise by the Engineer.
TOTAL BASE BID AMOUNT:
$1,002,536.00
(In Figures)
One Million Two Thousand Five Hundred Thirty-Six Dollars and Zero Cents (In Words)
Bid amount of each of the above bid items must be filled in and completed in ink. In the event of a conflict between numbers given in figures and in words, the words shall control. In the event of a conflict between a unit price and the extended price, the unit price correctly multiplied by the estimated quantity shall be used in calculating the total bid.
23 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT City of Grover Beach
STATE OF CALIFORNIA - - - - - - - - - - - - - - - - - - SPECIAL PROVISIONS for
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
SECTION 1. SPECIFICATIONS AND PLANS
1.01 GENERAL
The Work embraced herein shall be done in accordance with the State of California Department of Transportation Standard Specifications dated 2010, except as modified by these Special Provisions, the Construction Drawings, the City of Grover Beach Standard Drawings and the Contract annexed hereto. In the absence of specific standards referenced in the foregoing, water system work and materials shall comply with AWWA Standards. Labor Surcharges and the Equipment Rental Rates and General Prevailing Wage Rates of the STATE OF CALIFORNIA, Business and Transportation Agency, Department of Transportation shall apply to all work except as modified herein.
The State Standard Specifications are hereby amended, such that, any reference to mandatory use of the International System of Units (SI) (Metric Units), is understood to allow use of United States Standard Measurers (English Units), as directed by the Engineer.
In case of conflict between the Construction Drawings, the Standards of the City of Grover Beach, the Standard Specifications, and these Special Provisions, these Special Provisions shall take precedence over and be used in lieu of such conflicting portions after which the Construction Drawings shall take precedence over and be used in lieu of the Standard Specifications and the Standards of the City of Grover Beach.
In the case of a conflict between the construction plans and the Estimated Item Quantities portion of this document, the construction plans shall take precedence over and be used in lieu of such conflicting portions.
1.02 DEFINITIONS AND TERMS
Abbreviations and terms, or pronouns in place of them, as used in the specifications and other contract documents, shall have the meaning specified in Section 1, "General", of the Standard Specifications or as modified hereinafter in Sections 1.03 and 1.04 of these Special Provisions.
1.03 ABBREVIATIONS ON THE DRAWINGS
Wherever on the drawings the following abbreviations are used, they shall be understood to mean the following:
Drawing Abbreviations and their Meanings
ABAND, ABAND’D – Abandon, Abandoned
ABS – Acrylonitrile-Butadiene-Styrene (pipe)
AC – Asphalt Concrete
ACP – Asbestos Cement Pipe
ALUM – Aluminum
APPD – Approved
AV, Air-Vac – Air-Vacuum and Air Release Valve
BC – Begin Curve, Bolt Circle or Between
Centers
BCR – Begin Curve Return
BM – Beam or Bench Mark
BNDY – Boundary
BO – Blowoff Assembly
BR – Brass
BV – Butterfly Valve
BVC – Begin Vertical Curve
CAP – Capacity
CB – Concrete Block
CC – Center to Center
CFM – Cubic Feet per Minute
24 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT CFS – Cubic Feet per Second
C&G – Curb and Gutter
CIP – Cast Iron Pipe or Capital Improvement
Project
CL – Chain Link, Clearance, Centerline, or Class
CMP – Corrugated Metal Pipe
CO – Cleanout
COMM - Communication
COMP – Compaction
CONC – Concrete or Concentric
COND – Conduit or Condition
CONSTR – Construction or Construct
CONT – Continued or Continuous
CONTR – Contractor
COR – Corner
COTG – Cleanout to Grade
CPLG – Coupling
CU – Copper or Cubic
CY – Cubic Yard
DIP – Ductile Iron Pipe
DIA – Diameter
DWG – Drawing
E – East or Electric
EA – Each
EBR – End Berm Return
EC – End Curve
ECC – Eccentric
ECR – End Curb Return
EFF – Effluent or Efficiency
EGL – Energy Grade Line
EL, ELEV – Elevation
ELEC – Electrical or Electronic
ELL – Elbow
= - Equal
EQIP – Equipment
ESM’T – Easement
EVC – End Vertical Curve
EX, EXIST – Existing
EXT – Exterior
FB – Flat Bar, Floor Beam or Field Book
F&C – Frame and Cover
FG – Finished Grade or Finished Ground
FH – Fire Hydrant
FIG – Figure
FL – Flowline
FLG – Flange
FLGD – Flanged
FLR – Floor
FM – Force Main (sewer)
FO – Fiber Optic
FP – Finished Pavement
FS – Finished Surface
FT – Feet or Foot
FTG – Footing
FUT – Future
G – Gas
GA – Gage or Gauge
GAL – Gallon
GALV – Galvanized
GIP – Galvanized Iron Pipe
GPM – Gallons per Minute
GRD – Grade or Ground
GB, GB BRK – Grade Break or Grade Change
> - Greater Than
> - Greater Than or Equal To
GV – Gate Valve
HB – Hose Bib
HCS – House Connection Sewer
HDPE – High Density Polyethylene (pipe)
HDR – Header
HGL – Hydraulic Grade Line
HLS – House Lateral Sewer
HORIZ – Horizontal
HP – Horsepower or High Point
HYD – Hydraulic or Hydrant
ID – Inside Diameter
IN – Inch or Inches
INFL – Influent
INV – Invert
INV EL – Invert Elevation
IP – Iron Pipe
IPS – Iron Pipe Size
IRRIG – Irrigation
JP – Joint Pole or Joint Pipe
JT – Joint
KW – Kilowatt
KWH – Kilowatt Hour
L – Liter
LB, # – Pound
LF – Linear Feet
LT – Left
< - Less Than
< - Less Than or Equal To
M – Meter
MAX – Maximum
MB – Mailbox
MEC JT, MJ – Mechanical Joint
MEE – Machined Each End
25 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT MFR – Manufacturer
MFR’D – Manufactured
MGD – Million Galls per Day
MH – Manhole
MIN – Minimum
MISC – Miscellaneous
MOA – Machined Over All
MTD – Mounted
N – North
NC – Normally Closed
NO – Number or Normally Open
# - Number or Pound
NPS – Nominal Pipe Size (formerly IPS)
NPT – National Pipe Thread
NRS – Non-Rising Stem
NTS – Not to Scale
OC – On Center
OD – Outside Diameter
O/H or OH - Overhead
OS&Y – Outside Screw and Yoke
OZ – Ounce
P – Pole
PCC – Portland Cement Concrete
PE – Plain End or Polyethylene
PIP – Protect-in-Place
PL – Plate, Property Line or Place
PP – Power Pole
PPM – Parts per Million
PRESS – Pressure
PROD – Products
PROP’Y – Property
PSF – Pounds per Square Foot
PSI – Pounds per Square Inch
PSIG – Pound per Square Inch Gauge
PTDF – Pressure Treated Douglas Fir
PVC – Polyvinyl Chloride (pipe)
PVMT – Pavement
R – Radius, Riser or Return, Rate of Slope
RAD – Radial
RC – Reinforced Concrete
RCP – Reinforced Concrete Pipe
RD – Road or Round
RDWD – Redwood
RED – Reducer
REINF – Reinforcing or Reinforced
REL COMP – Relative Compaction
RE-STL, REBAR – Reinforcing Steel
REQD, REQ’D – Required
RESTR’D – Restrained
RET WL – Retaining Wall
REV – Revision
RPM – Revolutions per Minute or Reinforced
Plastic Mortar Pipe
RS – Resilient Seated
RT – Right
R/W, ROW – Right-of-Way
S – South or Sewer
S X S – Slip by Slip or Socket by Socket
S X T – Slip by Thread or Socket by Thread
SCR’D – Screwed
SCH – Schedule
SD – Storm Drain
SECT – Selection or Select
SF – Square Feet
SHT – Sheet
SM – Survey Monument
SPECS – Specifications
SPEC PROV – Special Provisions
SQ – Square
SS – Sanitary Sewer
STA – Station
STD – Standard
STL – Steel
STN – Stainless
STRUCT – Structural or Structure
SW – Sidewalk
SY – Square Yard
SYM – Symmetrical or Symbol
T – Thermostat, Tangent or Telephone
T X T – Thread by Thread
TB – Thrust Block or Top of Bank
TBM – Temporary Bench Mark
TC – Top of Curb
TEMP – Temporary
TH – Thick or Thickness
THR’D – Threaded
TM – Telemetry
TP – Telephone Pole or Turning Point
TRANS – Transition or Transmitter
TS – Toe of Slope
TV – Television Cable
TW, TOW – Top of Wall
TYP – Typical
T&G – Tongue and Grove
UG – Underground
V – Valve, Volt or Volume
VAR – Varies or Variable
VCP – Vitrified Clay Pipe
VERT – Vertical
VOL – Volume
26 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT W – West, Watt or Water
W/ - With
WL – Water Line or Water Level
WM – Water Meter
WS – Water Surface, Water Service
WSEL – Water Surface Elevation
WT – Weight
WV – Water Valve, Water Valve Box
WWM – Welded Wire Mesh
X – By or Times
XS – Extra Strong
YD – Yard
27 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
1.04 TERMS IN THE STANDARD SPECIFICATIONS
Wherever in the Standard Specifications the following terms, or pronouns in place of them, are used, they shall be understood to mean the following:
DEPARTMENT OF TRANSPORTATION, or DEPARTMENT. - The City of Grover Beach.
DIRECTOR OF TRANSPORTATION, or DIRECTOR. - The Public Works Director/City Engineer acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
ENGINEER. - The Public Works Director/City Engineer acting either directly or through properly authorized agent(s), such agent(s) acting within the scope of the particular duties delegated to them.
Michael K. Nunley and Associates, Inc., (MKN) including their sub-consultant SSG Structural Engineers, Inc., is the authorized agent serving the City as ENGINEER.
ENGINEER'S ESTIMATE. - The list of estimated quantities of Work to be performed as contained in the proposal.
HIGHWAY.- The entire right-of-way, easement or property which is secured for use in constructing the improvements for this project.
STATE. - The City of Grover Beach.
STATE AGENCIES. - Whenever, in the Standard Specifications, reference is made to any STATE agency or officer, such reference shall be deemed made to any agency or officer whether STATE, County, City or Services City succeeding in accordance with law or local ordinance to the powers, duties, jurisdiction and authority of the agency or officer mentioned.
1.05 TERMS IN THESE SPECIAL PROVISIONS
Wherever in these Notice to Bidders, Special Provisions, Proposal, and Contract the following abbreviations and terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as provided in this section.
CITY. - The City of Grover Beach, and its authorized agent(s).
CITY CLERK, OR CLERK. - The Clerk of the City of Grover Beach as appointed by the City Council in accordance with the law.
CITY COUNCIL. - The legislative body of the City of Grover Beach as created by law.
CITY ENGINEER - The Public Works Director/City Engineer acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
ENGINEER, ENGINEER’S ESTIMATE and HIGHWAY. - The same as defined in Section 1.04, above, of these Special Provisions.
DEPARTMENT OF PUBLIC WORKS, or DEPARTMENT. - The Department of Public Works of the City of Grover Beach.
DESIGN ENGINEER. – The City of Grover Beach, and its agent(s). Michael K. Nunley and Associates (MKN), is the authorized agent serving the City as the DESIGN ENGINEER.
OWNER. - The City of Grover Beach.
PLANS. – Plans include the Construction Drawings and details prepared by the Design Engineer and any Standard Drawings referenced therein and the terms may be used interchangeably. For bidding 28 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT purposes, the Plans marked Bid Set shall be used as the basis for forming all bids. The Plans marked Conformed Set and approved by the City Engineer will be used as the basis for construction of all Work specified herein.
PROJECT ENGINEER. - The Public Works Director/City Engineer/CIP Manager acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
STATE AGENCIES. - Same as in Section 1.04 of these Special Provisions. 29 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS
2.01 GENERAL
The Bidder’s attention is directed to the provisions in Section 2, “Bidding,” of the Standard Specifications and these special provisions for the requirements and conditions which the Bidder must observe in the preparation of and the submission of the bid.
In addition to the subcontractors required to be listed in conformance with Section 2-1.33C, “Subcontractor List,” of the Standard Specifications, each proposal shall have listed therein the portion of Work that will be done by each subcontractor listed. A sheet for the listing of the subcontractors is included in the Proposal.
The bidder's bond shall conform to the bond form in the Proposal for the project and shall be properly filled out and executed. The bidder’s bond form included in the proposal may be used.
In conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the Proposal. Signing the Proposal shall also constitute signature of the Noncollusion Affidavit.
The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations) part 26 in the award and administration of US DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as the recipient deems appropriate. Each subcontract signed by the Bidder must include this assurance.
Failure of the Bidder to fulfill the requirements of the Special Provisions for submittals required to be furnished after bid opening, including but not limited to escrowed bid documents, where applicable, may subject the Bidder to a determination of the Bidder’s responsibility in the event it is the apparent low bidder on a future public works contracts.
2.02 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT AND SITE OF WORK The Bidder shall examine carefully the sites of the Work contemplated, the plans, the specifications, and the proposal and contract forms therefore.
The submission of a bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, the quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, plans, specifications and the contract.
The plans will govern for bidding purposes in the event the bid quantities conflict with the plans.
2.03 APPROXIMATE ESTIMATE
The quantities given in the proposal and contract are approximate only, being given as a basis for the comparison of bids. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the Work, or to omit portions of the Work, as may be deemed necessary or advisable by the Engineer. Bids are required for the entire Work described herein.
2.04 REJECTION OF PROPOSALS
Proposals may be rejected if they show any alterations of form, incomplete bids, erasures or irregularities of any kind. A complete bid shall include the following documents:
NOTICE TO BIDDERS
PROPOSAL
BID INFORMATION AND BID QUANTITIES
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
30 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
NONCOLLUSION AFFIDAVIT
DEBARMENT AND SUSPENSION CERTIFICATION
LIST OF SUBCONTRACTORS
QUESTIONNAIRE
BID FORM
BIDDER’S BOND
To avoid bid protests and bid rejections, bidders are reminded to include the following information in all bids to California Public Agencies:
1) Contractor’s license number
2) Expiration date of Contractor’s license
3) The following statement: “The Contractor’s license number and expiration date stated herein are made under penalty of perjury”.
NOTE: The form titled “Bid Form” attached hereto requires the above information.
The right is reserved to reject any and all proposals.
2.05 BIDDER'S BOND
All bids shall be presented under sealed cover, marked "BID" and shall be accompanied by cash, cashier's check, or bidder's bond, made payable to the City of Grover Beach for an amount equal to ten percent (10%) of the amount of said base bid, and no bid shall be considered unless such cash, cashier's check, or bidder's bond is enclosed therewith.
2.06 COMPETENCY OF BIDDERS
The City of Grover Beach reserves the right to be the sole judge as to the competence of any bidder to perform the Work under this Contract. Said City may reject the proposal of any bidder for lack of financial ability or experience in performing the Work under this Contract. The Bidder’s attention is directed to the Notice to Bidders that identifies that any bidder may be required to furnish a sworn statement of their financial responsibility, technical ability, and experience.
2.07 RELIEF OF BIDDERS
Attention is directed to the provisions of Public Contracts Code, Sections 10200 to 10205, inclusive, (STATE CONTRACT ACT), concerning relief of bidders and in particular to the requirement therein, that if the Bidder claims a mistake was made in his bid, the Bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.
2.08 BID PROTESTS
Bid protests are to be delivered to the following address: City of Grover Beach Department of Public Works, 154 S. 8th Street, Grover Beach, CA 93433.
2.09 ESCROW BID DOCUMENTS
Escrow documents are required for projects over $1M and include all of the quantity take-offs, calculations, quotes, notes, letters, emails, marked up plan sheets, reports, and all other information committed to hard copy or electronic media that a bidder used to determine the bid price: collectively the ‘Escrow Bid Documents’.
The two low bidders shall submit additional financial information, including the Escrow Bid Documents, within five (5) working days after the receipt of bids. The documents shall include one (1) copy of all documentary information generated in preparation of bid prices for this project, as described in Paragraph seven of this section (2.09). The Escrow Bid Documents of the successful bidder will be held in escrow for the duration of the contract.
31 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The successful bidder agrees, as a condition of award of the contract, that the Escrow Bid Documents constitute all the information used in the preparation of its bid, and that no other bid preparation information will be considered in resolving disputes or claims. The successful bidder also agrees that nothing in the Escrow Bid Documents will change or modify the terms or conditions of the contract documents.
The Escrow Bid Documents are, and will always remain, the property of the Bidder or Contractor, subject to joint review by the Engineer and the Bidder or Contractor, as provided herein.
The City stipulates and expressly acknowledges that the Escrow Bid Documents, as defined herein, are intended to constitute proprietary information. This acknowledgement is based on the City's express understanding that the information contained in the Escrow Bid Documents is not known outside bidder's business, is known only to a limited extent and only by a limited number of employees of the bidder, is safeguarded while in bidder's possession, is extremely valuable to bidder and could be extremely valuable to bidder's competitors by virtue of it reflecting bidder's contemplated techniques of construction. The City further acknowledges that bidder expended substantial sums of money in developing the information included in the Escrow Bid Documents and further acknowledges that it would be difficult for a competitor to replicate the information contained therein. The City further acknowledges that the Escrow Bid Documents and the information contained therein are made available to City only because such action is an express prerequisite to award of the contract. The City further acknowledges that the Escrow Bid Documents include a compilation of information used in bidder's business, intended to give bidder an opportunity to obtain an advantage over competitors who do not know of or use the contents of the documentation. The City further agrees to safeguard the Escrow Bid Documents, and all information contained therein, against disclosure to the fullest extent permitted by law.
Escrow Bid Documents will be used to assist in the negotiation of price adjustments, supplemental agreements, and contract modifications and in the settlement of disputes and claims. They will not be used for pre-award evaluation of the bidder’s anticipated methods of construction or to assess the bidder’s qualifications for performing the Work.
Bidders may submit Escrow Bid Documents in their usual cost- estimating format; a standard format is not required. It is not the intention of this specification to cause the bidder extra work during the preparation of the proposal, but to ensure that the Escrow Bid Documents will be adequate to enable complete understanding and proper interpretation for their intended use. The Escrow Bid Documents shall be submitted in the English language.
It is required that the Escrow Bid Documents clearly itemize the estimated costs of performing the Work of each bid item contained in the bid schedule. Bid items should be separated into sub-items as required to present a detailed cost estimate and allow a detailed cost review. The Escrow Bid Documents shall include all quantity takeoffs, estimates of crews, and equipment, calculations of rates of production and progress, copies of quotes from subcontractors and suppliers, and memoranda, narratives, add/deduct sheets, and all other information used by the bidder to arrive at the prices contained in the bid proposal.
Estimated costs should be broken down into the bidder's usual estimate categories such as direct labor, repair labor, equipment ownership and operation, expendable materials, permanent materials and subcontract costs as appropriate. Plant and equipment and indirect costs should be detailed in the bidder's usual format. The bidder’s allocation of plant and equipment, indirect costs, contingencies, markup and other items to each bid item shall be included.
All costs shall be identified. For bid items amounting to less than $10,000, estimated unit costs are acceptable without a detailed cost estimate, provided that labor, equipment, materials and subcontracts, as applicable, are included and provided that indirect costs, contingencies and markup, as applicable, are allocated.
Bid documents provided by the City should not be included in the Escrow Bid Documents unless needed to comply with the requirements herein.
32 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The Escrow Bid Documents shall be submitted to the City by the two low bidders in container(s) within five (5) working days after the time for receipt of bids. The container shall be clearly marked on the outside with the bidder's name, date of submittal, project name, contract number, project number, and the words "Escrow Bid Documents". After inspection by the City’s representative, the box will be sealed.
The documents can be scanned and submitted on a thumb drive or submitted on paper, or a combination of the two types. Sealed container(s) shall consist of boxes in the following standard sizes:
Standard Cube (LL) 15”x12”x10”; Letter Banker 24”x12”x10”; or Legal Banker: 24”x15”x10” for hard copy submittals.
The Escrow Bid Documents shall be accompanied with a certification signed by an individual authorized by the bidder to execute the bidding proposal, stating that the material in the Escrow Bid Documents constitutes all the documentary information used in preparation of the bid and that the bidder has personally examined the contents of the Escrow Bid Documents container and has found that the documents in the container are complete.
The Escrow Bid Documents of the apparent successful bidder will be examined, organized, and inventoried by the Engineer, together with members of the bidder's staff who are knowledgeable in how the bid was prepared. This examination is to ensure that the Escrow Bid Documents are legible and complete. It will not include review of, and will not constitute acceptance of proposed construction methods, estimating assumptions, or interpretations of contract documents. Examination will not alter any condition or term of the contract.
If all the documentation required as indicated above has not been included in the original submittal, additional documentation may be required, at the City’s discretion, prior to award of the contract. The detailed breakdown of estimated costs shall be reconciled and revised, if appropriate, by agreement between the bidder and the City before making the award. Once it has been determined that all of the documentation has been included, the box will be sealed. The Contractor can choose to provide tamper proof tape, or security tape. Otherwise, the box will be sealed, and the tape will be signed. The Escrow Bid Documents will be placed in storage at City Hall.
If the contract is not awarded to the apparent successful bidder, the Escrow Bid Documents of the bidder next to be considered for award shall be processed as described.
Timely submission of complete Escrow Bid Documents is an essential element of the bidder's responsibility and a prerequisite to a contract award. Failure to provide the Escrow Bid Documents will be sufficient cause for the City to reject the bid.
Escrow Bid Documents submitted by unsuccessful bidders will be returned unopened, unless opened as provided above, following award of the contract. Unsuccessful bidders shall pick up the Escrow Bid Documents from the City 14 days of written notice.
If any bidder's proposal is based upon subcontracting any part of the Work, each subcontractor whose total subcontract price was proposed by the bidder shall provide separate Escrow Documents to be included with those of the bidder. Such documents shall be opened and examined in the same manner at the same time as the examination described above for the apparent successful bidder.
If the Contractor wishes to subcontract any portion of the Work after award, the City retains the right to require the Contractor to submit Escrow Documents from the subcontractor before the subcontract is accepted.
The Escrow Bid Documents will be examined by both the City and the Contractor, at any time deemed necessary by the Director, unless the Contractor waives the right to be present by failing to appear at the designated time and place. Examination of the Escrow Bid Documents is subject to the following 33 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT conditions:
(a) As trade secrets, the Escrow Bid Documents are intended to constitute proprietary and confidential material as described in Paragraphs four and five of this section (2.09). (b) The City and the Contractor shall each designate, in writing to the other party and within ten days after execution of the contract, representatives who are authorized to examine the Escrow Bid Documents. No other person shall have access to the Escrow Bid Documents.
(c) Access to the Escrow Bid Documents may take place only in the presence of duly designated representatives of both the City and the Contractor, unless the Contractor waives its right to be present by failing to appear at the designated date and time at which the Escrow Bid Documents will be examined.
(d) The City will provide 48 hours’ notice before opening or examining the bid documents.
If the Contractor does not respond or does not send a representative, the City will examine the documents without the Contractor being present.
The Escrow Bid Documents will be returned to the Contractor at such time as the contract has been completed, all claims have been resolved, and final payment has been accepted by the Contractor. The Contractor shall pick up the Escrow Bid Documents from the City within 14 days of written notice. 34 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 3. AWARD AND EXECUTION OF CONTRACT
3.01 GENERAL
The Bidder's attention is directed to the provisions in Section 3, “Contract Award and Execution," of the Standard Specifications and these Special Provisions for the requirements and conditions concerning award and execution of Contract.
3.02 AWARD OF CONTRACT
The award of the Contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed.
The BASIS OF AWARD of the Contract will be based on the lowest, responsive, responsible “Base Bid”. The City, at its sole discretion, may or may not elect to award the Base Bid or Additive Bid.
3.03 EXECUTION OF CONTRACT
The Contract shall be executed by the Successful Bidder and shall be returned, together with the Guaranty, the payment and performance bonds, and the insurance certificate(s) and endorsement(s) to the City within TEN (10) business days, not including Saturdays, Sundays and legal holidays, after the Successful Bidder has received the Contract for execution. Failure to do so shall be just cause for forfeiture of the Successful Bidder’s bond. The executed contract documents shall be delivered to the following address:
City of Grover Beach Department of Public Works
154 S. 8th Street
Grover Beach, CA 93433
3.04 CONTRACT BONDS
3.04-A PERFORMANCE BOND. The Contractor shall furnish a surety bond as security for the faithful performance of this Contract by the Contractor in an amount equal to one hundred percent (100%) of the Contract price.
3.04-B PAYMENT BOND. The Contractor shall furnish a surety bond as security for the payment of the claims of laborers, mechanics or materialmen employed on the Work under the Contract and shall contain all the provisions required by law, in the amount of fifty percent (50%) of the Contract price.
3.05 CITY BUSINESS TAX CERTIFICATE AND ENCROACHMENT PERMIT The Contractor and all subcontractors shall obtain a City of Grover Beach Business Tax Certificate and pay all related fees. The Contractor will also be required to obtain an encroachment permit from the City but fees will be waived.
35 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 4. BEGINNING OF WORK, TIME OF COMPLETION,
LIQUIDATED DAMAGES, HOURS OF WORK, NIGHT WORK,
AND SCHEDULED SUSPENSION
Attention is directed to the provisions in Section 8-1.04, "Start of Job Site Activities," Section 8-1.05, "Time," Section 8-1.06, “Suspensions,” and Section 8-1.10, "Liquidated Damages," of the Standard Specifications and these Special Provisions.
A Preconstruction Conference (reference: Standard Specification 8-1.03) will be required not less than seven (7) days prior to any construction. This meeting will include the City of Grover Beach, the City’s Authorized Agents (when applicable, the project management, construction management, and/or design engineering), the Contractor, and necessary subcontractors. Utility companies who have assets within the work zone will be invited to this conference meeting.
The Contractor shall submit in accordance with Standard Specification 5-1.23 to the Engineer the following required submittals at or before the Pre-Construction Conference meeting:
Baseline Construction Schedule
Water Pollution Control Plan
Traffic Control Plan
These submittals will be reviewed and processed by the Engineer per the referenced Standard Specification.
The City will prepare conformed contract documents by incorporating bid addenda into the bidding documents. The City will provide the Contractor with three (3) full-size prints of the conformed Plans and three (3) complete Specification books. Additional quantities of the contract document plans and/or Specifications can be furnished by the City at reproduction cost. Softcopies of these documents in PDF format are available from the Engineer upon the Contractor’s submittal of a Request for Information (RFI).
The Contractor shall begin work within THIRTY (30) calendar days after the Contract has been approved by the attorney appointed and authorized to represent the City of Grover Beach.
This Work shall be diligently prosecuted to completion before the expiration of SIXTY (60) WORKING DAYS beginning on the 30th calendar day after approval of the Contract. The City will issue a Notice to Proceed that reflects this duration for Contract time.
The Contractor shall pay to the City of Grover Beach the sum of ONE THOUSAND DOLLARS ($1,000.00) per day, for each and every calendar days’ delay in finishing the Work in excess of the number of working days prescribed above.
Hours of work shall be 7:00 a.m. to 5:00 p.m. on working days unless night work is approved by the City Engineer in writing.
Night work may be allowed between the hours of 10:00 p.m. and 6:00 a.m. when approved in writing by the City Engineer. Requests for night work shall be submitted to the Engineer no later than 96-hours before the date of the night work starts. No additional compensation will be allowed for night work.
Scheduled suspension of the work shall occur during the time(s) identified below, and the Contractor shall provide for a smooth and unobstructed passageway through the work during the suspension, said passageway shall be included within the cost of the project.
Scheduled Suspension Dates: NONE
Refer to Standard Specifications 8-1.06, “Suspensions” for other related suspensions. 36 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 5. GENERAL
5.01 SUBCONTRACTING AND SUPERINTENDENCE
Attention is directed to Section 5-1.13, "Subcontracting," Section 7-1.07, "Legal Actions Against the Department," and Section 5-1.16, "Representative," of the Standard Specifications and these Special Provisions.
The Contractor shall give his personal attention to the fulfillment of the Contract and shall keep the Work under his control. No subcontractor will be recognized as such, and all persons engaged in the Work of construction will be considered as employees of the Contractor.
Attention is directed to the requirement in said Section 5-1.13A that the Contractor perform at least thirty percent (30%) of the Work with his own organization.
The "List of Subcontractors," which is part of the proposal, shall be completed listing all subcontractors who will perform any of the Work under this Contract.
Attention is directed to the requirement in said Section 5-1.16, “Representative,” that the Contractor designate in writing an authorized representative with authority to act for the Contractor and that said representative shall be present at the site of the Work while work is in progress.
5.02 LEGAL ACTIONS AGAINST THE CITY
Attention is directed to Section 7-1.07, "Legal Actions Against the Department," of the Standard Specifications for the requirements should litigation be brought against the City concerning compliance by the City with STATE or Federal laws, rules or regulations applicable to the Work.
5.03 AUTHORITY OF THE ENGINEER
In accordance with Section 5-1.03, "Engineer’s Authority," of the Standard Specifications, the Engineer shall decide all questions regarding the Work and shall have authority to enforce and make effective his decisions.
5.04 INSPECTION
The Contractor's attention is directed to Section 5, "Control of Work," of the Standard Specifications and these Special Provisions.
Should the Contractor desire to work on a Saturday, a Sunday or a designated holiday, or between the hours of 5:00 p.m. and 7:00 a.m., then issue a written submittal to the Engineer of the intent to do so at least five (5) calendar days prior to commencing said work. Should the Contractor perform any work in violation of this paragraph, the work shall be uncovered, exposed, tested and measured at the expense of the Contractor to the extent required by the Engineer in order to ascertain conformance with the plans and specifications. Any of said work which cannot be properly inspected for conformance will be rejected.
Designated legal holidays are: January 1st, Martin Luther King’s Birthday, the second and third Monday in February, the last Monday in May, July 4th, the first Monday in September, Columbus Day (day observed), Veteran’s Day, Thanksgiving Day, the day after Thanksgiving Day and December 25th. When a designated legal holiday falls on a Saturday or a Sunday, the preceding Friday or the following Monday, respectively, shall be a designated legal holiday.
5.05 VALUE ENGINEERING
Attention is directed to Section 4-1.07, “Value Engineering,” of the Standard Specifications.
5.06 EXCAVATION SAFETY PLANS AND PERMIT
Attention is directed to the provisions in Sections 6500 through 6509 and Section 6705 of the STATE LABOR CODE and in Section 7-1.02K(6)(b), “Excavation Safety,” of the Standard Specifications. Prior to constructing trenches or excavations five feet (5’) or more in depth, the Contractor shall obtain a permit from the STATE OF CALIFORNIA, Division of Industrial Safety, as required by said Section 6500. 37 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Full compensation for complying with this section shall be considered as included in the Contract prices paid for the items of Work to which said plans and permit relate and no separate payment will be made therefore.
5.07 CONTRACTOR'S RESPONSIBILITY FOR DAMAGE
Attention is directed to Section 5-1.36, "Property and Facility Preservation," of the Standard Specifications and these Special Provisions.
The Contractor shall be responsible for any liability imposed by law and by the Standard Specifications.
The Contractor shall protect existing improvements, adjacent property and roadside trees and shrubs, and shall erect tree protection fencing as directed.
The City does not anticipate any work in private property. If the contractor needs access to private property in order to do the work, the contractor must notify the City as soon as possible. The City will work with the property owner(s) to obtain a Temporary Construction Easement (TCE) at the addresses identified by the Contractor to allow access to the private property for the work to be done. The Contractor is not authorized to access the private property(ies) until the TCE has been fully executed and a copy distributed to the Contractor. The Contractor shall coordinate with the ENGINEER regarding the TCE’s.
5.08 INDEMNIFICATION AND INSURANCE
5.08-A INDEMNIFICATION. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless the City of Grover Beach, and all officers, officials, employees, authorized agents, and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Contract, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsels fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, authorized agents, and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Contract.
Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee; however, without affecting the rights of City under any provision of this Contract, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. The duty of the Contractor to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the CIVIL CODE.
5.08-B LIABILITY INSURANCE. The provisions of said Section 7-1.05 “Indemnification,” of the Standard Specifications regarding the retention of funds to cover claims or suits for damages shall not apply, however:
38 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Prior to the beginning of and throughout the duration of the Work, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so.
Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Contract and which is applicable to a given loss, claim or demand, will be equally available to City.
Contractor shall provide the following types and amounts of insurance:
Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, authorized agents, employees, and volunteers.
Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Contract shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent Contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.
Policy shall specifically provide for a duty to defend on the part of the insurer. The City, its officials, officers, authorized agents, and employees, shall be included as insureds under the policy. 39 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, his agents, representatives, employees or subcontractors. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. City and its officers, officials, employees, and authorized agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or selfinsurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s risk manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Contract shall be endorsed to waive subrogation against City, its elected or appointed officers, authorized agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of Contract provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. 40 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, authorized agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City’s right to revise requirements. The City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Contract, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.
5.09 LABOR
5.09-A GENERAL. Attention is directed to the provisions of Section 7, "Legal Relations and Responsibility," of the Standard Specifications regarding labor, to the California Labor Code, and to these Special Provisions.
5.09-B PREVAILING WAGE. Attention is directed to Section 7-1.02K(2), “Wages,” of the Standard Specifications and as stated in the “Notice to Bidders.” The general prevailing wage rates determined by the Director of Industrial Relations are available at:
http://www.dir.ca.gov/DLSR/PWD
5.09-C LABOR DISCRIMINATION. Attention is directed to Section 1735 of the Labor Code.
5.09-D DEPARTMENT OF INDUSTRIAL RELATIONS. Attention is directed to Section 1725.5 of the Labor Code regarding qualifications to bid or be listed in a bid proposal, or engage in the performance of any public works contract.
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5.10 NOISE CONTROL
The Contractor's attention is directed to Section 14-8.02, "Noise Control," of the Standard Specifications and to these Special Provisions.
The noise level from the Contractor's operations, between the hours of 7:00 a.m. and 7:00 p.m., shall not exceed 86dB(A) at a distance of fifty feet (50'). This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.
Said noise level requirement shall apply to all equipment on the job or related to the job, including, but not limited to trucks, transit mixers or transit equipment that may or may not be owned by the Contractor.
The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be considered as included in the Contract prices paid for the various items of Work involved and no additional compensation will be allowed therefore.
5.11 PROJECT APPEARANCE
The Contractor shall maintain a neat appearance to the Work. In any area visible to the public, the following shall apply.
When practicable, broken concrete and debris developed during clearing and grubbing shall be disposed of concurrently with its removal. If stockpiling is necessary, the material shall be removed or disposed of weekly.
The Contractor shall furnish trash bins for all debris from structure construction. All debris shall be placed in trash bins daily. Forms or falsework that are to be reused shall be stacked neatly concurrently with their removal. Forms and falsework that are not to be reused shall be disposed of concurrently with their removal.
Equipment for use on the project shall be stored on side streets away from business frontages and shall be removed and stored at the Contractor’s own yard if not in use for more than five working days. The Contractor may secure a staging area on private property if the Contractor makes arrangements to secure access to private property for staging during the Work.
Full compensation for conforming to the provisions in this section, not otherwise provided for, shall be considered as included in the Contract prices paid for the various items of Work involved and no additional compensation will be allowed therefore.
5.12 GUARANTY AND BONDS
A material guaranty for a period of twelve (12) months from the date of Contract acceptance as notified in writing by the DIRECTOR for all the items of Work as designated in the Engineer's Estimate will be required and shall conform to the provisions in Section 6-3.06, "Guarantee," of the Standard Specifications. A guaranty form for this purpose is included in the contract forms.
ALL MATERIALS AND WORKMANSHIP FURNISHED SHALL BE GUARANTEED.
Full compensation for furnishing the guaranty and bonds will be considered as included in the Contract price or prices paid for the items of Work involved and no additional compensation will be allowed therefore.
5.13 SUBCONTRACTING
No subcontract releases the Contractor from the Contract or relieves the Contractor of their responsibility for a subcontractor's work.
42 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT If the Contractor violates Public Contract Code Section 4100 et seq., the City of Grover Beach may exercise the remedies provided under Public Contract Code Section 4110. The City of Grover Beach may refer the violation to the Contractors State License Board as provided under Public Contract Code Section 4111.
The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.
Each subcontract must comply with the Contract.
Each subcontractor must have an active and valid State contractor's license with a classification appropriate for the work to be performed (Business and Professions Code, Section 7000 et seq.).
Each subcontractor must have an active and valid California Department of Industrial Relations (DIR) Registration number appropriate for the work to be performed.
Submit copies of subcontracts upon request by the Engineer.
Before subcontracted work starts, submit a Subcontracting Request form.
Do not use a debarred contractor; a current list of debarred contractors is available at the Department of Industrial Relations' Web site.
Upon request by the Engineer, immediately remove and not again use a subcontractor who fails to prosecute the Work satisfactorily.
Each subcontract and any lower tier subcontract that may in turn be made shall include the "Required Contract Provisions Federal-Aid Construction Contracts" in Section 7-11.1 of the Standard Specifications.
Noncompliance shall be corrected. Payment for subcontracted work involved will be withheld from progress payments due, or to become due, until correction is made. Failure to comply may result in termination of the Contract.
5.14 TRAFFIC CONTROL PLAN
Attention is directed to the provisions in Section 7-1.03, "Public Convenience," of the Standard Specifications and these special provisions. One lane of traffic in each direction shall be open at all times during the Work except for very short periods when needed to move equipment or materials. Side streets may be closed upon City Engineer approval of a traffic control plan prepared by the Contractor.
Full road closures for any extended period of time will only be approved after City Engineer approval of a traffic control detour plan prepared by the Contractor.
If at any time during the Work or during any scheduled delays the Contractor fails to maintain traffic control signs and delineators, the City may contract directly for the work and all costs including 15% administrative fees will be deducted from payment due the Contractor.
5.15 PUBLIC CONVENIENCE
Attention is directed to the provisions in Section 7-1.03, "Public Convenience," of the Standard Specifications and these Special Provisions.
The Contractor shall schedule and conduct his work so as to limit inconvenience to businesses located in or near the Work zone. Access to businesses shall be available at all times unless otherwise approved by the City Engineer. On-street parking shall be opened to the public when not in conflict with the day’s scheduled work. Public traffic shall be permitted to pass through the Work at all times during construction unless otherwise approved by the City Engineer. During nights, weekends or other times when the Contractor is not on site working and when traffic is routed on a travel area next to a drop off of more than 1-inch the Contractor shall backfill the adjacent excavation with compacted base material to within 43 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT 1-inch of the traveled way surface a minimum of 3-feet outside of the traveled way and shall maintain delineators at the edge of the traveled way. Minimum traveled way shall be 11-feet. Upon approval by the City Engineer, traffic may be routed onto compacted base. The Contractor shall provide reduced speed signs, shall inspect the traveled way twice daily and shall water and maintain the base free of ruts and depressions.
The Contractor shall prepare 3-feet x 3-feet signs, reflective blue letters on white background indicating that businesses are open during construction. One sign shall be placed in each direction ahead of the Work on temporary barricades or sign posts installed and maintained by the Contractor.
The Contractor shall provide changeable message signs in each direction ahead of the Work beginning 10 days prior to construction and continuing for 30-calendar days while the work is in progress. The message indication shall include “Roadwork, Expect Delays” and the duration of the Work.
The Contractor shall inspect and maintain all construction signs and delineators twice daily during the closures or suspension identified above.
Full compensation for public convenience will be considered as included in the Contract price or prices paid for the items of Work involved and no additional compensation will be allowed therefore.
5.16 FACILITIES (UNDERGROUND AND/OR ABOVEGROUND)
The information and data shown or indicated in the contract documents with respect to existing underground and/or aboveground facilities at or contiguous to the site is based on information and data furnished by the owners of such underground and/or aboveground facilities, including the City, or by others. Unless it is otherwise expressly provided in the Special Provisions:
City shall not be responsible for the accuracy or completeness of any such information or data; and
The cost of all of the following shall be included in the Contract price paid for various items of Work involved and no separate additional payment will be made therefore and the Contractor shall have full responsibility for:
o Reviewing and checking all such information and data; o Locating via potholing all underground facilities shown or indicated in the contract documents. Contractor shall determine the location and depth of all utilities via potholing, including service connections, which have been marked by the respective utility owners and which may affect or be affected by the Contractor’s operations. Full compensation for such Work shall be considered as included in Contract price; o Coordination with all utility service providers for Work affecting their facilities; and o The safety and protection of all such underground and/or aboveground facilities and repairing any damage thereto resulting from the Work.
If an underground facility is uncovered or revealed at or contiguous to the site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the contract documents, Contractor shall, promptly, but in no case more than five (5) Days after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency), identify the owner of such underground facility and give written notice to that owner and to City. City will promptly review the underground facility and determine the extent, if any, to which a change is required in the contract documents to reflect and document the consequences of the existence or location of the underground facility. During such time, the Contractor shall be responsible for the safety and protection of such underground facility.
The Contractor shall review the pothole data they collect and determine the proper methods to achieve required compaction over utility lines without damaging the existing facilities.
The Contractor shall review the pothole data they collect prior to purchasing any and all valves, couplings, fittings, restraints, or any other components and appurtenances necessary for connections to existing 44 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT utilities. The Contractor shall expect to work with various existing pipe materials, including but not necessarily limited to steel, asbestos cement, ductile iron, and PVC; therefore, the potholing information needed to be collected shall include any and all dimensions necessary for the successful and water-tight connection with the existing facilities. All potholing data shall be collected a minimum of fifteen (15) working days before the utility improvement work is scheduled to be performed to allow sufficient time for the Contractor’s parts to be ordered and delivered. Furthermore, the minimum of fifteen (15) working days is necessary to accommodate any redesign effort by the City should differing site conditions of underground facilities be encountered. Full compensation for such Work shall be considered as included in Contractor’s Bid price.
When underground utility work is part of this Contract, then the Contractor shall review the pothole data prior to purchasing any fittings, restraints, or other components necessary for connections to existing utilities.
The following is contact information for utility companies having infrastructure within the City is provided as reference to the Contractor.
Utility Company Contact Name e-mail
Phone (805)
Area Code Address
Electrical PG&E Denise Clarke [email protected] 805-546-5272 4325 S. Higuera SLO, 93401
Phone AT&T Neil Zakaria [email protected] 805-546-7012 196 Suburban Rd SLO, 93401
Fiber/Phone Charter Tim Lindsay [email protected] 805-544-1962, X 3353
7555 San Luis Ave
Atascadero, CA 93422
Fiber Astound Shawn Thomas [email protected] 805-548-8070 711 Tank Farm Rd #210 San Luis Obispo, CA
93401
Oil Phillips 66 Leo Martinez [email protected] 805-226-2656 1232 Park St, Ste 300 Paso Robles, 93446
Gas So Cal Gas Scott Hale [email protected] 805-681-7939 750 Industrial Way SLO, 93401
Water/Sewer Grover Beach Public Works
Department
[email protected] 805-473-4530 154 S. 8th St
Grover Beach, 93433
5.17 ORDER OF WORK
The Contractor shall arrange his work order and schedule to provide the least possible disruption to business and on-street parking access.
5.18 DIFFERING SITE CONDITIONS
5.18-A CONTRACTOR'S NOTIFICATION. Contractor shall promptly notify the City’s Engineer if either of the following conditions are found:
1. Physical conditions differing materially from either of the following:
Contract documents
Job site examination
2. Physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the Work provided for in the Contract.
Contractor shall provide in writing details explaining the information relied upon and the material differences discovered.
If Contractor fails to promptly notify the Engineer, then Contractor waives the differing site condition claim for the period between the discovery of the differing site condition and when notification was provided to the Engineer.
If Contractor disturbs the site after discovery and before the Engineer's investigation, the Contractor waives the differing site condition claim.
5.18-B ENGINEER'S INVESTIGATION AND DECISION. Upon Contractor’s notification, the Engineer investigates job site conditions and:
45 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
1. Notifies the Contractor whether to resume affected work.
2. Decides whether the condition differs materially and is cause for an adjustment of Contract time, Contract price, or both.
5.19 COOPERATION
Should construction be underway by the City, other agencies, utility providers, or other contractors within or adjacent to the limits of Work specified or should work of any other nature be underway by other forces within or adjacent to said limits, then Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided. The City reserves the right to perform other or additional work at or near the site at any time, by the use of other forces.
When necessary, Contractor shall so conduct operations as to permit access to the site and provide time for utility work to be accomplished during normal work hours during the progress of the Work.
During the progress of the Work under this Contract, there are no other anticipated projects in the Work area of this Contract.
Responsible Party Location Type of Work Contact Information City of Grover Beach Public Works
5.20 COMPLETION OF THE WORK OF IMPROVEMENTS
Upon completion of the work of improvements, including final cleanup and as having the meaning pursuant to Public Contract Code Sections 7107(c)(1) through 7107(c)(4), the Contractor shall submit a signed written affidavit that the completion of the work of improvements has occurred, a recommended date of completion of the work of improvements, and that the project’s work zone is ready for final inspection and Contract acceptance. Within 30-calendar days after receipt of the signed written affidavit, the Engineer will inspect the work and will either (1) reject the affidavit’s recommendation of the date of completion of the work of improvements and that the work zone is ready for final inspection and Contract acceptance, specifying the defective and/or incomplete portions of the work, or (2) accept the affidavit and submit a request to the City for the Director’s written notice of Contract acceptance which will confirm the recommended date of completion of the work of improvements and establish that date as the Contract acceptance date.
If the Engineer rejects the signed written affidavit that the completion of the work of improvements has occurred, then the Contractor shall promptly remedy the defective and/or incomplete portions of the work.
Thereafter, the Contractor shall give the Engineer a revised written signed affidavit that the completion of the work of improvements has occurred and a new date based on when the defective and/or incomplete portions of the work were corrected. The foregoing procedure shall apply successively thereafter until the Engineer accepts the affidavit and requests to the City for the Director’s written notice of Contract acceptance and establish the Contract acceptance date.
46 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 6. MEASUREMENT AND PAYMENT
6.01 CHANGES
Attention is directed to Section 4-1.05, "Changes and Extra Work," and Section 9-1.04, "Force Account," and 5-1.43 “Potential Claims and Dispute Resolution,” of the Standard Specifications and these Special Provisions. Delete section 5-1.43E of the Standard Specifications.
Any changes will be set forth in a Contract Change Order which will specify, in addition to the work to be done in connection with the change made, adjustment of Contract time, if any, and the basis of compensation for such work. A Contract Change Order is approved with the City signs the Contract Change Order.
Changes in the work will be transmitted to the Contractor as either a Request for Modification Proposal (RFMP) or a written field order. The RFMP will describe the change in work and request a proposal for change in the contract price and/or time. The Contractor shall promptly prepare the requested modification proposal and return to the Engineer. The Engineer will coordinate with the Contractor for any modifications to the work or the proposed change in contract price and/or time. The outcome of the coordination will be presented within a Contract Change Order. Any contract monetary adjustments constitutes compensation in full on behalf of the contractor and his subcontractors and suppliers for all costs and markup directly or indirectly, including extended overhead, attributable to the change order, for all delays related thereto, and for performance of the change within the time frame stated. Contractor in addition agrees the adjustment to compensation to the base agreement as manifested by this change order represents any and all cost whatsoever related to cumulative impacts or any synergistic effects, whether known or unknown, that may arise out of the work performed under this contract or in conjunction with other work or change orders approved under this agreement. Contractor waives any right to request additional compensation for any reason other than agreed to in accordance with this change order.
A written field order, or other written directive, is a written notice issued by the Engineer which requires minor changes in the work but which does not involve a change in the contract price or contract times.
The purpose of a written field order is to document clarification to the plans and/or specifications. The Contractor shall issue a RFI if the written field order is unclear or if additional information is needed.
The information contained within and/or attached to any RFMP or a field order which change the plans and/or specifications are conveyed to the Contractor typically as a single copy, either in hardcopy or softcopy. The Contractor is responsible for the cost of reproduction and distribution of the materials to their personnel and/or subcontractors. No additional payment will be made for reproduction and distribution costs of documents related to changes.
6.02 PROGRESS PAYMENTS
Attention is directed to Section 9-1.16, "Progress Payments," of the Standard Specifications and these Special Provisions.
On or about the last day of each calendar month, the Contractor shall make an estimate of all work under the Contract completed to date. The Contractor shall use his “Progress Pay Estimate” form which shall be used for the estimate and submitted to the Engineer. The estimate shall be delivered to the Engineer who will verify and, if found correct, will approve such estimates. The Contractor shall make an estimate of all work under the Contract completed to date. Said estimates shall include a five percent (5%) retention by the City in accordance with Public Contract Code Section 9203(a).
Where City staff and equipment are used for work, billing will be done at the hourly billing rate for City staff. City materials and equipment will be billed in compliance with section 9-1.04. Work performed by a third party will be billed at the amount charged to the City for the work plus an additional five percent markup. The total cost-plus markup may be retained from contract or for private work billed to permittee. 47 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
6.02-A OTHER PAYMENT WITHHOLDINGS. The application for progress payment and the payment thereof, or both, may at any time, be withheld or reduced if, in the opinion of the Engineer, the Contractor is not performing the Work in accordance with the Contract in a material respect, diligently and efficiently endeavoring to comply with intent of the Contract, of if the Contractor shall fail to pay his labor and material bills as they become due. In determining whether the Contractor’s failure to perform in accordance with the Contract is material, the Engineer will give consideration, among other factors, to whether the Contractor’s failure to perform endangers the public health, safety, and welfare, and whether the Work is being performed in accordance with the accepted construction schedule.
The City may keep monies which would otherwise be payable at any time hereunder, and apply the same, or so much as may be necessary therefore, to the payment of expenses, losses, or damages, as determined by the Engineer, incurred by the City for which the Contractor is liable under the Contract including but not limited to:
1. Failure of the Contractor to submit or obtain acceptance of a progress schedule, schedule of values, and any updated schedules;
2. Defective or non-conforming work;
3. Costs incurred by the City to correct, repair or replace defective or nonconforming work or to complete the Work;
4. A reasonable doubt that the Work can be completed for the balance then unpaid;
5. A reasonable concern by the City that the materials, equipment or component parts are not in proper operation condition;
6. Assessment of Liquidated Damages;
7. Failure to perform in accordance with the Contract;
8. A reasonable concern that cost or liability that may occur to the City as the result of the Contractor’s, subcontractor’s or supplier’s improper acts, omissions, fault, or negligence will cause City to incur cost, expenses or liability (even if City is indemnified for such cost, expense or liability);
9. Deduction in Work;
10. Failure of the Contractor to repair damaged materials, equipment, property, or work;
11. Failure of the Contractor to provide or obtain review of submittals;
12. Failure to pay subcontractors or suppliers;
13. Failure to keep record plans/documents (e.g. as-built drawings) up to date subject to a monthly inspection by the Engineer;
14. Failure to comply with all applicable federal, state, and local laws, statutes, regulations, codes, licenses, easements, and permits:
15. Failure to obtain and maintain applicable permits, insurance, and bonds; and
16. Failure to comply with the Contract safety requirements.
6.03 FINAL PAYMENT
Attention is directed to Section 9-1.17, "Payment After Contract Acceptance," Section 9-1.17(2)(b), "Overhead Claims," and Section 9-1.21, "Clerical Errors," and 9-1.22 “Claim Resolution Procedure,” of the Standard Specifications and these Special Provisions.
Replace 2nd paragraph in section 9-1.17C with:
Submit either a written acceptance of the proposed final estimate or a claim statement postmarked or hand delivered before the 31st day after receiving the proposed final estimate.
Delete 3rd paragraph in section 9-1.17C.
9-1.17D Final Payment and Claims
9-1.17D(1) General
Replace section 9-1.17D(1) with:
If you accept the proposed final estimate or do not submit a claim statement within 30 days of receiving the proposed final estimate, the Engineer will process the proposed final estimate for payment. The final payment will not be due and payable until the expiration of 40 days from the date the notice of completion 48 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT is filed with the County of San Luis Obispo. The Notice of Completion will be filed within five days of formal acceptance of the work by the City Council or its designated representative, upon the recommendations of the Engineer. This final estimate and payment is conclusive except as specified in sections 5-1.27, 6-3.06, and 9-1.21.
If you submit a claim statement within 30 days of receiving the Engineer's proposed final estimate, the Engineer furnishes a semifinal estimate to the Contractor and the Department pays the amount due within 30 days. The semifinal estimate is conclusive as to the amount of work completed and the amount payable except as affected by the claims or as specified in sections 5-1.27, 6-3.06, and 9-1.21. 9-1.17D(2) Claim Statement
9-1.17D(2)(a) General
Add to section 9-1.17D(2)(a).
For each claim, submit a claim statement showing:
1. The identification number
2. Date the Initial Potential Claim was furnished to the Engineer
3. Date the Supplemental Potential Claim was furnished to the Engineer
4. The final amount of additional payment requested
5. Attach a copy of the Full and Final Potential Claim Record Submit claims to:
Greg Ray, Public Works Director/City Engineer
154 S. 8th Street
Grover Beach, CA 93433
9-1.17D(2)(b) Overhead Claims
Replace 6th paragraph in section 9-1.17D(2)(b) with:
The CPA's audit must be performed as an examination-level engagement under the attestation engagements in the Government Auditing Standards published by the Comptroller General of the United States. The CPA’s audit report must express an opinion whether or not your calculations of your actual field and home office overhead daily rates comply with section 9-1.17D(2)(b). The attest documentation prepared by the CPA in connection with the audit must be reproduced and submitted for review with the audit report.
9-1.17D(2)(d) Waiver
Add to 1st paragraph in section 9-1.17D(2)(d).
You did not comply with applicable notice or protest requirements including but not limited to:
section 4-1.06
section 5-1.06
section 5-1.42
section 8-1.07
9-1.17D(3) Final Determination of Claims
Delete 6th paragraph in section 9-1.17D(3)
9-1.22 CLAIM RESOLUTION PROCEDURE
Replace section 9-1.22 with:
Claim Resolution Procedure is substituted for arbitration provisions and is as follows:
1. For all claims contested by the Engineer and not included in the semifinal estimate, the Engineer may request additional information within 30 days of submittal of the semifinal estimate. A proof of mailing or delivery must be retained.
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2. You must submit to the Engineer the information requested for each claim within 30 days of the date of mailing of the Engineer’s request. Proof of mailing or Engineer’s receipt will be retained for the submittal. Failure to timely submit the information requested is deemed a waiver of the claim.
3. The Engineer will submit a written response to you for each claim within 30 days after the date of mailing of your submittal, or if the Engineer did not request additional information, within 30 days of submittal of the semifinal estimate.
4. If you dispute the Engineer’s written response to any claim, or the Engineer fails to respond within the time specified, you must notify the Engineer in writing, either within 15 days of the Engineer’s response or the Engineer’s failure to respond within the specified time period, and demand an informal meeting to discuss and attempt to settle the issues remaining in dispute. Upon receipt of such a demand, the Engineer will schedule such a meeting within 30 days.
5. Either party may request non-binding mediation at any time following the informal meeting in an attempt to settle any issues remaining in dispute. If both sides agree to mediation and agree on a mediator, the parties must pay equally the fees and expenses of the mediator. The parties must select a disinterested third person as mediator within 15 days following a written agreement to mediate and the mediation must commence within 30 days of selection of the mediator unless the parties mutually agree otherwise. If the parties fail to select a mediator within the 15-day period, any party may bring an action in court subject to the provisions of this Agreement.
Upon the successful completion of the Contractor’s notification process for the completion of the work improvements specified within Special Provisions Section 5, and upon the prerequisite documentation specified below, then the Engineer shall prepare a final, itemized statement of quantities and payment due, which statement shall be verified in writing by the Contractor. Upon acceptance of the Work by the City, the City shall file a "Notice of Completion". Thirty-five (35) days after City Council’s acceptance and filing of the Notice of Completion, the final payment shall be made to the Contractor.
Prerequisite Documentation Required Prior to Issuing Final Payment. In additional to the requirements for Final Payment set forth in the other contract documents, the Final Payment shall not become due tp the Contractor until the following has been submitted to the Engineer (Note: the Engineer reserves the right to not requirement any of the below submittals which the Engineer determines, in his/her sole discretion, is not applicable to a particular project):
1. A full, complete and proper Final Application for Payment showing the proposed total amount due the Contractor, segregated as to Contract quantities, changes in the work, and other basis for payments; deductions made or to be made for prior payments; amounts to be retained; any Claims the Contractor intends to file at that time or a statement that no Claims will be filed; and any unsettled Claims, stating amounts;
2. Written consent of surety(ies) to Final Payment;
3. Contractor’s written assurance that identified corrective work not complete and accepted will be completed by a stated date agreeable to the City;
4. The required as-built drawings of the installed improvements including existing substructures encountered (in reproducible format);
5. Reasonable proof that taxes, fees and similar obligations of Contractor have been paid;
6. Documentation that Contractor has inspected, tested, and adjusted performance of every system or facility of the work to ensure that overall performance is in compliance with terms of the Contract Documents;
7. Reasonable proof that Contractor has discontinued and removed temporary facilities and services from the work zone, along with construction tools and facilities, forms, and similar items except for Contractor’s field office;
8. Reasonable proof that Contractor has provided instructions for the City’s operation personnel on systems and equipment operational requirements;
9. A report on performance of completed installations after adjustment that appear unable to comply with the requirements of the Contract Documents;
10. The operating manuals for operating and maintaining the work; and 50 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
11. A copy of all warranties from vendors and subcontractors, operations and maintenance manuals, instructions and related agreements, equipment certifications and similar documents, and maintenance and operating instructions.
Disbursement of Final Payment. Pursuant to Public Contract Code Section 7107, if there is any dispute between the City and the Contractor at the time that disbursement of the Final Payment is due, then City may withhold from disbursement of the Final Payment an amount not to exceed one hundred fifty percent (150%) of the amount in dispute.
No Waiver of Claims by City. The making of Final Payment shall not constitute a waiver of any claims by the City including, but not limited to:
1. Unsettled stop payment notices;
2. Faulty or defective work;
3. Failure of the work to comply with the requirements of the Contract Documents;
4. Terms of special warranties required by the Contract Documents; or
5. Any other cause, unless specifically waived by the City in writing.
Waiver of Claims by Contractor, Subcontractors, and Suppliers. Acceptance of Final Payment by the Contractor, a subcontractor, or a material supplier shall constitute a waiver of claims by the payee except those previously made properly in writing in accordance with the Contract Documents and identified by the payee as unsettled at the time of Final Application for Payment.
6.04 PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS The City shall hold retention from the Contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City, of the Work, and pay retention to the Contractor based on these acceptances. The Contractor shall return all monies withheld in retention from a subcontractor within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the Work by the City. Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 days may take place only for good cause and with the City’s prior written approval. Any violation of this provision shall subject the violating Contractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor in the event of a dispute involving late payment or nonpayment by the Contractor, deficient subcontract performance, or noncompliance by a subcontractor.
6.05 RELEASE OF RETENTION
The release of retention shall be made pursuant to Public Contract Code Section 7107. Within 60- calendar days after the date of completion of the work of improvements and the establishment of the Contract acceptance date in accordance with the Special Provisions 5.20, “Completion of the Work of Improvements”, the retention withheld by the City shall be released. In the event of a dispute between the City and the Contractor, the City may withhold from the release of retention an amount not to exceed one hundred fifty percent (150%) of the disputed amount. This code provision will be administered as either (1) all 150% may be withheld from the Final Payment, (2) all 150% may be withheld from the retention, or (3) a combination of withhold from both the Final Payment and retention in an amount not to exceed 150%.
51 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 7. REFERENCE INFORMATION
7.01 GEOTECHNICAL INFORMATION
N/A
7.02 REFERENCE INFORMATION AVAILABLE AT THE CITY
The following reference information is available for review at the City of Grover Beach, Department of Public Works, 154 South 8th Street, Grover Beach, California, between the hours of 8:00 a.m. and Noon, and 1:00 p.m. and 4:30 p.m. on business days that the City is open.
City’s Circulation Element of the General Plan (also available on the City’s website) The Bicycle Master Plan (also available on the City’s website) Water Atlas
Sewer Atlas
Stormwater Atlas (under development, draft available for review at City) Record drawings of road improvements
Record drawings of tract developments (limited information available) City of Grover Beach Quality Assurance Plan
52 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 8. MATERIALS
8.01 GENERAL
Attention is directed to Section 6-3, "Quality," of the Standard Specifications and these Special Provisions.
All materials required to complete the Work under this Contract, except City-furnished materials as specified in Section 10 of these Special Provisions, shall be furnished by the Contractor.
8.02 TESTING
Testing shall conform to the provisions of Section 6-3, "Quality," of the Standard Specifications and these Special Provisions. Relative compaction tests may be performed by the Engineer in accordance with Test Method No. Calif. 216F, ASTM D 698, ASTM D 1556, ASTM D 1557, ASTM D 2937, ASTM D 2922 and/or ASTM D 2049. Testing frequency and location shall comply with the City of Grover Beach Quality Assurance/Quality Control (QA/QC) program. The Contractor shall provide the number and frequency of samples required by the QA/QC plan.
Full compensation for conforming to this section will be considered as included in the price paid for the Work involving testing and no separate payment will be made therefore.
8.03 FOREIGN MATERIALS
In the event the Engineer desires to witness the testing or perform in-plant inspection of foreign materials and equipment, the full cost of the Engineer's transportation and subsistence connected therewith shall be borne by the Contractor.
Note that the City has no testing facilities of its own and the Contractor shall provide all required facilities for testing foreign materials and equipment.
Full compensation for conforming to this section will be considered as included in the price paid for the Work involving foreign materials and equipment and no separate payment will be made therefore.
8.04 CITY-FURNISHED MATERIALS
Attention is directed to Section 6-2.03, "Department-Furnished Materials," of the Standard Specifications and these Special Provisions.
The City-furnished materials include only the following:
Water will be provided to the Contractor free of charge at a location to be designated by the Engineer. The Contractor shall submit to the Engineer a RFI requesting for a fire hydrant meter, and indicate an approximate location where to locate the meter. The City will evaluate the request and advise of any alternations of locations if needed.
All other materials required to perform the Work shall be furnished by the Contractor.
8.05 QUALITY ASSURANCE
The City uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. Records and reports of tests the City performs may be examined if they are available at the job site. Contractor shall schedule the work to allow time for QAP testing. 53 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 9. DESCRIPTION OF WORK
The Work, in general, consists of furnishing all materials, labor, equipment, tools, transportation and services for WATER RESERVOIR TANK REHABILITATION PROJECT, CIP #4391, GROVER BEACH.
In general, the Base Bid Work involves removal and replacement of lead containing exterior coating and removal and replacement of interior coating systems on Potable Water Tank #3 located at the City’s Hillcrest Dr tank site. Improvements will also include the addition of a ladder safety system, removal and replacement of impressed current cathodic protection system, replacement of tank level gauge, replacement of a discharge valve, and general site safety improvements.
Broken concrete or asphalt or other deleterious material is to become the property of the Contractor and shall be disposed of in accordance with the Standard Specifications.
Such other items and details, not mentioned above, that are required by the plans, Standard Specifications or these Special Provisions shall be performed, placed, constructed or installed. 54 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 10. TECHNICAL SPECIFICATIONS
Bid Opening Date: Thursday, March 14, 2024 @ 2:00 p.m.
Bids for: Water Reservoir Tank 3 Rehabilition Project_CIP 4391 Sealed Bids Received from:
No. Company Name & Address Total Base Bid
(Page 7)
1 Olympus and Associates, Inc
4855 Burg eLane
Reno, NV 89506
$1,204,800.00
2 Paso Robles Tank, Inc
3883 Wentworth Drive Bldg B
Hemet, CA 92545
$1,158,580.00
3 Unified Field Services Corporation
6906 Downing Ave
Bakersfield, CA 93308
$1,053,073.54
4 Advanced Industrial Services
11712 Cheng Street
Los Alamitos, CA 90720
$1,099,900.00
5 Allied Painting, Inc
4 Larwin Road
Cherry Hill, NJ 08034
$1,000,936.00
6 Spiess Construction Co., Inc
201 S. Broadway St. #140
Orcutt, CA 93455
$1,087,390.00
7 *Bid results are subject to verification by engineering.
City of Grover Beach Bid Opening Results
3/14/2024 1 of 1
Attachment 2
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Nick Szamet, Administrative Services Director SUBJECT: Master Fee Schedule Annual Update
RECOMMENDATION
Adopt a Resolution updating the Citywide Master Fee Schedule approving cost increases based on the Consumer Price Index and other changes to become effective July 1, 2024.
BACKGROUND
The Citywide Master Fee Schedule (“Schedule”) summarizes all fees the City charges for various services and permits, such as building permits and recreational classes. This schedule ensures transparency and consistency in the fees charged for services to provide cost-recovery to the General Fund. Most fees are developed based on the cost to the City to provide the service or on the impact the activity has on the City or its property.
Adjusting the fees in accordance with the Consumer Price Index (CPI) ensures sufficient costrecovery for the City. The adjustment requested for the Schedule is based on the CPI for Los Angeles-Long Beach-Anaheim, CA which had an increase of 3.475% for the year ending on December 31, 2023. Staff would note that the City has some fees which are pass-thru fees from other agencies and are only updated when the pass-thru agencies change their fees. One such agency is the South San Luis Obispo County Sanitation District which provides wastewater treatment to Grover Beach residents and businesses. Another such agency is Waste Connections which provides garbage service to residents. As of January 19, 2024, Waste Connections has increased their fees for service to customers.
Below is a description of proposed changes to the City’s Master Fee Schedule beyond the CPI adjustments shown by department.
Community Development Department Deposits, Fees, and Fines Staff are proposing adjustments to the deposit amounts for the Administrative Development Permit, Administrative Coastal Development Permit, Coastal Development Permit, and Use Permits for Proposed Cannabis activities, and Subdivision Maps to reflect updated estimates of time for staff to complete/review these permits. Staff have also removed the Administrative Use Permit deposit as this permit type was eliminated with the most recent Development Code Update in 2022. Adjustments have also been made to Building Permit fees related to the Residential and Commercial Solar Photovoltaic permits. These changes reflect the limit on solar permit costs pursuant to State Law (AB 1132).
In addition, staff is proposing to remove the Administrative Citations for Misdemeanors within the Penalties & Fines section of the Community Development Department schedule. Misdemeanor Staff Report: Annual Master Fee Schedule Update Page 2
April 8, 2024
citations are criminal in nature and must be issued by the Grover Beach Police Department (GBPD) and not through Code Compliance. In addition to the removal from this section of the fee schedule, staff are proposing to modify the title of the “Administrative Citations for Misdemeanors – Short-Term Rentals” to read “Administrative Citations – Short-Term Rentals”. Any Short-Term Rental violations considered misdemeanors will be cited by the GBPD as outlined in the Penalties & Fines section of the fee schedule.
Community Services Fees
Staff are proposing the removal of all class fees from the Schedule, as Instructors are Independent Contractors and set their own fees for classes. The City receives a flat percentage per class listed in the Master Fee Schedule. Additionally, updates are recommended to lower Special Event/Outdoor Assembly pre-application review fees to encourage more special events. Staff is also proposing a marginal increase to the cleaning fee for Ramona Garden Park and the Community Center which will now reflect actual costs plus a 10% administrative cost. Ramona Garden Park and Community Center deposits for high and low impact events have become a flat fee for any event held at these facilities.
Fees for recreational services (pages 18-19 of Attachment 1) for non-residential and residential customers have also been combined into one category as fees for recreational services have not differed in the implementation for both non-residential and residential customers.
Utility Rate Fees
The updated Master Fee Schedule includes utility rate increases as approved by the Council in December 2023 (see pages 9-11 of the Master Fee Schedule included in Attachment 1). Staff is reviewing the utility rate structure in light of cost increases for the Central Coast Blue project and will present options to the Council for review at the April 22nd meeting.
FISCAL IMPACT
The fiscal impact is estimated to be an increase between $20,000 and $25,000 in General Fund revenue depending upon the level of activity for the related services during FY 2024-25.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt a Resolution updating the fee increases to the Master Fee Schedule; or
2. Do not adopt the Resolution with fees remaining unadjusted for inflation.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution updating the Master Fee Schedule, including Exhibit A – City of Grover Beach Master Fee Schedule.
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, AMENDING THE MASTER FEE SCHEDULE
WHEREAS, California state law authorizes local governments to charge fees for public services based on the estimated reasonable cost of providing the service for which the fees are charged; and
WHEREAS, the City Council has the authority to increase certain fees annually, based on an appropriate measure within the nationally published Consumer Price Index, or by reevaluation and assignment of actual municipal costs to cover the estimated cost of providing the services for which such fees are levied; and
WHEREAS, Staff recommends adjustments to certain current fees based on CPI of 3.475% for Los Angeles-Long Beach-Anaheim, CA as of year ended December 31, 2023 and other cost changes in certain areas to achieve full cost recovery for City services; and WHEREAS, the City Council has held a public hearing at a Regular Meeting concerning the adoption of said fees and has made available to the public, at least 10 days before the hearing, data on the amount of costs or estimated costs required to provide the services for which the fees are levied and the revenue sources anticipated to provide the services; and WHEREAS, the City Council of the City of Grover Beach determines that the proposed annual adjustments to the Master Fee Schedule are necessary to cover the estimated costs of providing the services.
NOW, THERFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California, does hereby:
1. The Council finds the updated fees propose a reasonable relationship between the fees and services, and the time for payment set forth in this resolution are proper and necessary and the information upon which the fees are based is correct and accurate; and
2. Council hereby adopts and approves the Master Fee Schedule as amended and set forth in Exhibit “A” attached to this Resolution; and
3. The updated fees listed in Exhibit “A” of this resolution shall become effective beginning July 1, 2024; and
4. The provisions of this resolution are severable, and the validity of any part thereof including any fee shall not affect the validity or effectiveness of the remainder of the resolution.
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
Attachment 1
Resolution No. 24- Page 2
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 8TH day of April 2024.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
**DRAFT**
City of Grover Beach
Master Fee Schedule
Effective July 1, 2024
Exhibit A
FY 2024-2025
General Government Fees ………………………………………………………………………………………1 Community Services Fees ………………………………………………………………………………………2 Utility Fees ……………………………...………………………………………………………………………… 7 Planning Division Fees ……………………..……………………………………………………………………11 Fines & Penalties.………………..…………………………………………………………………………………13 Building Division Fees ……………………………………………………………………………………………14 Development Impact Fees ………………………………………………………………………………………24 Public Works Fees …………………………………………………………………………………………………26 Police Department Fees …………………………………………………………………………………………28 Commercial Cannabis Regulatory Fees…..... ………………………………………………………………. 31 Pass Through Fees ………………………………………………………………………………………………32 Waste Connections ………………………………………………………………………………………………34 Fire & Safety Fees …………………………………..………………………...………………………………… 36 Legistlative History ………………………………………………………………………………………………37 Fee Description & Unit/Time Effective 7/1/24
Administrative Hearing Fee $ 234.00
Fireworks Stand Permit (GBMC 3990) $ 981.00
Franchise Fees
Refuse Collection:
$ 10,000.00
(GBMC Section 5413 (H))
Contract Execution - Amount of Cash or Surety Bond $ 2,500.00 (GBMC Section 5413(B))
Charter Communications Cable (TV gross revenues) 5%
Municipal Election Filing Fees
Candidate Statements (Deposit) Actual Cost
Nomination papers for each candidate for elective office $ 25.00 (GBMC Section 2302 and Set by State Statute)
$ 200.00
Miscellaneous
Annual Agenda Subscriptions $ 84.00
Copy cost (per page)
8 1/2" x 11" or 8 1/2" x 14" $ 0.26
11" x 17" $ 0.27
Copy of FPPC Forms per page (GC 81008) $ 0.10
(Campaign Statements and Form 700's)
Late Fee for filing Statement of Economic Interest (FPPC) $ 5.00 (Per Day, Set by State Statute)
Retrieval fee for statements 5 or more years old (GC 81008) $5.00 Per Request Notary Fee (Set by State Statute) $ 15.00
Records Certification $ 27.00
Solicitation - Certificate of Registration
$ 266.00
Charitable Organization Use (not restricted to residences) No Fee (GBMC Section 3132)
Taxi Company Establishment $ 686.00
$ -
$ Taxi Company Rate Change Request $ 378.00
$ -
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
City Management Department
Notice of Intent to Circulate Ballot Initiative (Set by State Statute) (EC9202)
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Commercial Use at any Residence (GBMC Section 3141) Solicitation Certificate must be obtained for each person who will be representing the business.
Plus deposit for Public Hearing Notice expenses. Deposit to be determined by the City Clerk
Plus deposit for Public Hearing Notice expenses. Deposit to be determined by the City Clerk
Bid Process - Surety Bond which accompanies a bid for refuse franchise agreement
+ DOJ and City Fingerprinting costs associated with solicitation permit.
Effective: 7/1/24 1
Fee Description & Unit/Time
Classes:
Preschool Classes - No Subsidy
2 Days a Week (Monthly) $ 160.00
3 Days a Week (Monthly) $ 185.00
$ 19.00
Late Payment Fee (per late registration) $ 35.00
Special Events
Summer Concert Vendor Fee $ 33.00
Special Event Booth Fee (Plus Business Tax Certificate Fee) $ 55.00 Classes within categories are subject to change. Subsidy amounts are for categories approved by the City Council.
New class fees will be developed by the Community Services Supervisor and the Administrative Services Director and can be administratively added with approval by the City Manager.
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY SERVICES DEPARTMENT
Effective 7/1/24
Registration Fee - Only applies to initial enrollment if continually enrolled in class. If not continually enrolled then will be collected when reinitiate class)
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Effective: 7/1/24 2
Fee Description & Unit/Time
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY SERVICES DEPARTMENT
Effective 7/1/24
Other Fees
Contract Recreation Classes City contract instructors receive 70% of the class fee and the City receives the remaining 30% for on site classes
City contract instructors receive 80% of the class fee and the City receives the remaining 20% for off site classes
(on City property)
Bounce House Fee $ 38.00
Class Cancellation/Refund Fee $ 16.00
Equipment Rental (per day) $ 25.00
Equipment Deposit $ 40.00
Field Lights $ 34.00
$ 24.00
Field Lights used for Non-Profit Organized Youth League $ 19.00 Fields, Courts & Pits (per 4 hours) $ 34.00
Non-Profit $ 26.00
Youth $ 24.00
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Field Lights used by Non-Profit Organized Adult League (Per Hour). Must be recognized by the Parks and Recreation Program Director.
Fields, Courts & Pits (per 4 hours) Non-Profit
Effective: 7/1/24
3 Grover Heights Lower Group BBQ Area
All Day 1-60 Persons
Resident: $70.00
Non - Residents: $78.00
Grover Heights Upper (Covered) Group BBQ Area
All Day
Resident: $84.00
Non - Residents: $93.00
16th Street Park
All Day
Resident: $107.00
Non - Residents: $117.00
Parks Deposit (Includes Key Deposit) $87.00
The following items will be charged for actual cost & 10% administrative fee Cleaning Fee (events w/alcohol) Ramona (per event) $ 275.00 Cleaning Fee (events w/alcohol) Comm. Center (per event) $ 275.00 Liability Insurance 1-50 guests (resv.)
Liability Insurance 50-500 guests (resv.)
Cleaning Fee - City Park BBQ/Picnic areas
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY SERVICES DEPARTMENT
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City. 1-99 Persons
Effective 7/1/24
1-60 Persons
Effective: 7/1/24
4 Fee Description & Unit/Time Effective 7/1/24
Special Event/Outdoor Assembly (non-City sponsored events) for 100 participants and over Pre-Application Review (Must have review prior to application being filed) $ 150.00 Application Fee (No City Council Review) $ 600.00
Application Fee (With City Council Review) $ 1,500.00
(A waiver request may be submitted for those activities related to the exercise of a first amendment right to free speech) Non-Resid.
Facility Rental Fees
Ramona Garden Park & Community Center
Weekday Hourly $ 37.00 $ 47.00 $ 82.00 $ 92.00
Weekend Hourly $ 49.00 $ 62.00 $ 109.00 $ 120.00
Weekend (12 hours) $ 435.00 $ 543.00 $ 1,047.00 $ 1,141.00 Deposit
* Low Impact $ 450.00 $ 450.00 $ 450.00 $ 450.00
** High Impact $ 750.00 $ 750.00 $ 750.00 $ 750.00
Special Use deposits
** High Impact Functions (per reservation) $ 272.00 $ 272.00 $ 272.00 $ 272.00 Cleaning / BBQ Key $ 87.00 $ 87.00 $ 87.00 $ 87.00
Cleaning fees of the Facilities will be at contract cost + 30% overhead.
Resident
Grover Beach
Non-Profit
Other
Non-Profit
Cancellation Fee per facility reservation if less than 30 days notice 25% of fee paid; up to a maximum of $200
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY SERVICES DEPARTMENT
Effective 7/1/24
Effective: 7/1/24 5
Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY SERVICES DEPARTMENT
Must be approved by the Community Services Supervisor.
Non-Profit: Non-profit agencies or other groups that by nature serve the needs of the City and community.
Must be approved by the Community Services Supervisor.
Private: All groups or individuals that do not qualify as City Sponsored, Grover Beach Non-Profit or Non-Profit.
Impact Definitions
* Low Impact: Event is defined as any meeting/party/event which does NOT include any of the following: food, drink, alcohol served or sold, band or DJ, bounce house, and/or pony rides. ** High Impact: Event is defined as any meeting/party/event which DOES include any of the following: Food, drink, alcohol served or sold, band or DJ, bounce house, and/or pony rides.
Effective 7/1/24
Portable Public Address System $ 11.00
TV / VCR / DVD Combo $ 11.00
Projection Screen $ 11.00
100 Cup Coffee Pot $ 5.00
Stereo System $ 5.00
Podium $ 5.00
Tables & Chairs
Less than 25 Guests $ 20.00
26-49 Guests $ 40.00
50+ Guests $ 60.00
Wireless Microphone $ 11.00
Amenities Fees (Include amenities in rental fee with exception of tables and chairs)
All Renters
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
User Group Definitions
City Sponsored: Activities sponsored by the City of Grover Beach Community Services Department, or used by a Federal, State, or Local Government Agency.
Grover Beach Non-Profit: Non-profit agencies or other groups that by nature serve the needs of the City and community and are based in Grover Beach. The Agency's mailing address must be in Grover Beach.
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
City of Grover Beach Building Facility Usage Fees
Effective: 7/1/24 6
Fee Description & Unit/Time Effective 7/1/24
Hydrant Meter Set-up Fee $ 145.00
Miscellaneous
Budget $ 52.00
Audit $ 42.00
South San Luis Obispo County Sanitation District Charge (Monthly) Please see Pass Thru to Other Agency Page
Storm Water Utility Fee (Monthly) $ 4.85
Utility Account Fees
Account Name/Data Change $ 40.00
Broken Lock Fee $ 58.00
Data Logging of a Utility Meter $ 123.00
$ 24.00
$ 345.00
Late Fees (Accounts paid after original invoice due date) 10% or $10 whichever is higher
Pull & Test Meter Fee $ 243.00
(If meter is bad the fee is refunded)
Pulled Meter Fee (Usage on an off meter) $ 123.00
Reconnection Fee $ 102.00
Reconnection Fee (SB998) $ 59.00
Reconnection Fee - After Hours $ 368.00
Reconnection Fee - After Hours (SB998) $ 176.00
$ 153.00
Returned Check/Item Fee (First Check) (California Civil Code 1719) $ 25.00 $ 35.00
Set-up Fee for Water & Wastewater Customers $ 122.00
Set-up Fee for Property Owners with multiple rentals $ 34.00 (For each rental put back in property owner's name)
$ 71.00
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Door Notice Fee - (Example: 48 Hour Shut-off Notice and Notification of Emergency Turn-on Fee - (After Hours call out 4:00 pm to 10:00 am) Reconnection Fee - Unauthorized (Reconnected by Non-City personnel) Returned Check/Item Fee (Subsequent Check) (California Civil Code 1719) Temporary Service for Home Inspection - Only used when Public Works is standing by for fifteen minutes or less. No water registered through meter. If water is registered though meter, requestor will be required to apply for service and will be billed accordingly.
Effective: 7/1/24
7 Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Tenant Deposit $ 288.00
Business Tax Certificate per square feet per Ord 18-07
1-1,000sq ft sq $ 60.00
1,001-2,000 sq $ 125.00
2,001-5,000 sq $ 200.00
5,001-10,000 sq $ 350.00
10,001-20,000 sq $ 500.00
20,001-40,000 sq $ 650.00
40,001-60,000 sq $ 800.00
60,000sq ft and up $ 950.00
State mandated ADA Fee added to all Business Tax Certificates per $ 4.00 AB 1379 eff 1/1/18 - 12/31/23
A deposit may be required by the City.
Business Tax Certificate Late Penalty
Payment received after January 1st, a 10% penalty on the delinquent Business tax amount will be applied.
Payrment received after February 1st, a 25% penalty on the delinquent Business tax amount will applied.
Payment received after March 1st, a 25% penalty on the delinquent Business tax amount will be applied, in addition, interest at the rate of 3/4 of one percent per month, or fraction thereof, shall be paid on the amount of the Business Tax (GBMC Section 10210 (D)
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials.
Effective: 7/1/24
8 February 1, 2024 January 1, 2025 January 1, 2026 January 1, 2027 January 1, 2028 Wastewater Rates (Monthly)
Boarding house (per unit) $ 18.57 $ 22.19 $ 26.52 $ 31.69 $ 32.96 Plus per bedroom charge $ 11.95 $ 14.28 $ 17.06 $ 20.39 $ 21.21 Car washes & Laundromats minimum charge $ 7.40 $ 8.84 $ 10.56 $ 12.62 $ 13.12 Church $ 18.00 $ 21.51 $ 25.70 $ 30.71 $ 31.94
Plus per parsonage or dwelling unit $ 15.32 $ 18.31 $ 21.88 $ 26.15 $ 27.20 Commercial establishment (Public Place) (Up to 5 Fixtures) $ 17.97 $ 21.47 $ 25.66 $ 30.66 $ 31.89 Each additional fixture $ 4.92 $ 5.88 $ 7.03 $ 8.40 $ 8.74 Factories, industrial plants, with 20 or less employees $ 12.09 $ 14.45 $ 17.27 $ 20.64 $ 21.47 Each additional employee over 20 $ 1.39 $ 1.66 $ 1.98 $ 2.37 $ 2.46 Hotel, motel, auto court or lodge (per unit) $ 18.46 $ 22.06 $ 26.36 $ 31.50 $ 32.76 Mobile home (per space) $ 15.32 $ 18.31 $ 21.88 $ 26.15 $ 27.20 Restaurants minimum charge $ 2.56 $ 3.06 $ 3.66 $ 4.37 $ 4.54 Schools minimum annual charge per ADA and employees $ 3.96 $ 4.73 $ 5.65 $ 6.75 $ 7.02 Schools with Cafeterias additional
Per ADA and employees $ 1.65 $ 1.97 $ 2.35 $ 2.81 $ 2.92 Single-Family dwelling unit $ 15.32 $ 18.31 $ 21.88 $ 26.15 $ 27.20 Theater, clubhouse or place of amusement $ 17.97 $ 21.47 $ 25.66 $ 30.66 $ 31.89 Travel trailer and recreation vehicle space $ 7.89 $ 9.43 $ 11.27 $ 13.47 $ 14.01 Multi-Family, Two or more dwellings (per unit) $ 15.32 $ 18.31 $ 21.88 $ 26.15 $ 27.20 Plus Per Each coin-operated washer $ 3.35 $ 4.00 $ 4.78 $ 5.71 $ 5.94 $ 0.48 $ 0.57 $ 0.68 $ 0.81 $ 0.84
Excess Discharge per 100 cubic feet (3,000 Cubic Feet
per GBMC 7182)
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Rates Effective
Description
Effective: 7/1/24
9 February 1, 2024 January 1, 2025 January 1, 2026 January 1, 2027 January 1, 2028 Water Rates
Residential Base Charges (Monthly)
5/8" - Meter $ 17.91 $ 21.44 $ 25.67 $ 30.73 $ 31.96
3/4" - Meter $ 17.91 $ 21.44 $ 25.67 $ 30.73 $ 31.96
1.0" - Meter $ 17.91 $ 21.44 $ 25.67 $ 30.73 $ 31.96
1.5" - Meter $ 59.70 $ 71.47 $ 85.55 $ 102.41 $ 106.51
2.0" - Meter $ 95.52 $ 114.34 $ 136.87 $ 163.84 $ 170.40
3.0" - Meter $ 191.04 $ 228.68 $ 273.73 $ 327.66 $ 340.77
4.0" - Meter $ 298.50 $ 357.31 $ 427.71 $ 511.97 $ 532.45 Residential Volume, in addition to Base Charge (per 100 Cubic Feet):
0-1,000 CF $ 4.20 $ 5.03 $ 6.03 $ 7.22 $ 7.51
1,000 to 2,200 CF $ 8.51 $ 10.19 $ 12.20 $ 14.61 $ 15.20 >2,200 CF $ 11.91 $ 14.26 $ 17.07 $ 20.44 $ 21.26
Non-Residential Base Charges (Monthly)
5/8" - Meter $ 17.91 $ 21.44 $ 25.67 $ 30.73 $ 31.96
3/4" - Meter $ 26.87 $ 32.17 $ 38.51 $ 46.10 $ 47.95
1.0" - Meter $ 29.85 $ 35.74 $ 42.79 $ 51.22 $ 53.27
1.5" - Meter $ 59.70 $ 71.47 $ 85.55 $ 102.41 $ 106.51
2.0" - Meter $ 95.52 $ 114.34 $ 136.87 $ 163.84 $ 170.40
3.0" - Meter $ 191.04 $ 228.68 $ 273.73 $ 327.66 $ 340.77
4.0" - Meter $ 298.50 $ 357.31 $ 427.71 $ 511.97 $ 532.45 Landscape Volume, in addition to Base Charge (per 100 Cubic Feet):
All Usage $ 9.11 $ 10.91 $ 13.06 $ 15.64 $ 16.27
All Other Volume, in addition to Base Charge (per 100 Cubic Feet):
All Usage $ 7.90 $ 9.46 $ 11.33 $ 13.57 $ 14.12
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
ADMINISTRATIVE SERVICES DEPARTMENT
Rates Effective
Description
Effective: 7/1/24
10 Fee Description & Unit/Time Effective 7/1/24
PLANNING DIVISION
Appeal to Planning Commission or City Council $ 1,000.00 Home Occupation Permit $ 87.00
Code Interpretation $ 625.00
Zoning Verification Review $ 400.00
Modifications to Standards
Minor $ 600.00
Major $ 2,500.00
$ 1,500.00
$ 750.00
Occupied $ 273.00
Non-Owner - Occupied $ 326.00
Occupied $ 218.00
Non-Owner - Occupied $ 218.00
Temporary Use Permit
$ 115.00
$ 243.00
$ 600.00
$ 600.00
Coastal Development Permit $ 2,500.00
Commercial Cannabis Permit (New or Renewal) $ 500.00
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT
Development Permit Applications
The following amounts listed are DEPOSITS
Subsequent Application Review
Major Project
Short-Term Rental Permit - New
Short-Term Rental Permit - New OwnerShort-Term Rental Permit - New OwnerMinor - Parking lot sales, Grand Openings and similar events as determined by the Community Development Director
Major - Seasonal Sales or similar events as determined by the Community Development Director
Short-Term Rental Permit - Renewal
Note: Applicant shall be required to provide the necessary information and plans to the Community Development Department if an appeal is filed.
Pre-application Review
Major Project (GBMC Art. IX Chapter 6
Short-Term Rental Permit
Short-Term Rental Permit
Administrative Development Permit
Administrative Coastal Development Permit
The following amounts are DEPOSITS and reflect the minimum estimated costs for processing the "typical" development permit application. The Community Development Department may increase or decrease the deposit amount depending on the complexity of the project. If at any time during the development review process deposits are insufficient to cover the cost of processing the application, the City shall cease processing until additional funds are submitted.
Effective: 7/1/24
11 Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT
Development Permit $ 2,500.00
$ 5,000.00
Negative Declaration (Outsourced) Consultant Contract
+25%
Mitigated Negative Declaration (In House) $ 5,000.00
Mitigated Negative Declaration (Outsourced) Consultant Contract +25%
Environmental Impact Report (Outsourced) Consultant Contract +25%
(Consulting Contract will be known prior to amounts being deposited) $ 4,000.00
Sign Program $ 800.00
Subdivision Maps
Final Map Approval $ 2,500.00
Lot Line Adjustment, Lot Merger, Certificate of Compliance $ 1,500.00 Tentative Parcel Map $ 2,000.00
Tentative Tract Map $ 2,500.00
Time Extension $ 700.00
Use Permit
$ 1,000.00
$ 2,500.00
$ 2,500.00
$ 4,000.00
Variance $ 2,500.00
Deposits may be adjusted, based on the project, as determined by the Community Development Director Amendments to General Plan, Municipal Code or Local Coastal Program Environmental Review (Does not include California Department of Fish and Wildlife Fees)
Negative Declaration (In House)
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Proposed use within a new structure.
Proposed use within an existing structure.
Any requested services or meetings not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Proposed Cannabis use within a new structure.
Proposed Cannabis use within an existing structure.
Effective: 7/1/24
12 Fee Description & Unit/Time Effective 7/1/24
Penalties
Administrative Citations for Infraction
First violation $ 100.00
Second occurrence of the same violation within a 12 month period $ 200.00 Third occurrence of the same violation within a 12 month period $ 500.00 Administrative Citations for - Short-Term Rentals
First violation $ 500.00
Second violation within a 24 month period $ 750.00
Third violation within a 24 month period $ 1,000.00
Fines - Misdemeanors
Infractions
First violation $ 100.00
Second occurrence of the same violation within a 12 month period $ 200.00 Third occurrence of the same violation within a 12 month period $ 500.00 Misdemeanors for Short-Term Rentals
First violation for conviction of an offense $ 500.00
Second conviction within a 24 month period $ 750.00
Third conviction within a 24 month period $ 1,000.00
Misdemeanors - All others Up to $ 1,000.00
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
PENALTIES & FINES
Effective: 7/1/24
13 BUILDING DIVISION Effective 7/1/24
A.
Activity Description Fee Charge Basis Note
1 HVAC - per unit
a) Change-out (same location) $ 90 per permit [a]
b) New $ 195 per permit [a]
2 Electric Car Charging $ 156 per permit [a]
3 Graywater System
a) No Plan Check Required $ 90 per permit [a]
b) Plan Check Required $ 195 per permit [a]
4 Insulation/Energy Upgrade $ 90 per permit [a]
5 Residential Solar Photovoltaic System - Solar Permit
a) 15kW or less $ 195 per permit [a]
b) Above 15kW - per kW $ 15 per permit
6 Commercial Solar Photovoltaic System - Solar Permit
a) 50kW or less $ 1,000 per permit
c) 50kW - 250kW - per kW above 50kW $ 7 per permit
e) Above 250kW - per kW above 250kW $ 5 per permit
7 Service Panel Upgrade $ 86 per permit
8 Water Heater Change-out (same location) $ 60 per permit [a] 9 Water Heater Change-out (new location) $ 90 per permit 10 Line Repair - Sewer / Water / Gas $ 86 per permit
11 Line Repair / Repipe $ 128 per permit
12 Re-Roof
a) Up to 2,000 SF (roof area) $ 171 per permit
b) Each Add'l 1,000 SF or fraction thereof $ 86 per permit
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT
Fees for Commonly Requested Building Permit Types. Fees shown in this section (Section A.) include all applicable inspection, and plan review fees. Additional fees apply for permit processing and services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees are shown in Sections F and G.
Effective: 7/1/24 14
A. Fees for Commonly Requested Building Permit Types (continued) Activity Description Fee Charge Basis Note
13 Demolition $ 86
14 Temporary Power Pole $ 42 per permit [b]
15 Swimming Pool/Spa
a) Swimming Pool/Spa $ 961 per permit
b) Detached Spa/Water Feature $ 278 per permit
c) Gunite Alteration $ 342 per permit
d) Equipment Change-out Only (e.g. pump) $ 171 per permit 16 Patio
a) Patio without M, E, P
i) up to 200 SF $ 236 per permit
ii) Greater than 200 SF $ 331 per permit
b) Patio with M, E, P
i) up to 200 SF $ 470 per permit
ii) Greater than 200 SF $ 331 per permit
17 Window / Sliding Glass Door (New or Alteration)
a) Up to 5 $ 289 per permit [c]
b) Each additional $ 70 per permit [c]
18 Signs
a) Wall Sign $ 96 per permit
b) Wall Sign Illuminated $ 128 per permit
c) Monument Sign $ 192 per permit
d) Monument Sign Illuminated $ 257 per permit
19 Storage Racks
a) First 100 LF $ 385 per permit
b) Each additional 100 LF $ 18 per permit
[a] Fees have been reduced by 30% for single family residential to encourage energy savings improvements. [b] Fee applies if temporary power pole permit is requested separate from main building permit. [c] Permits required for new or alteration of windows and sliding glass doors. No permit required for retrofit windows and sliding glass doors.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Effective: 7/1/24
15 B.
Residential New Construction and Room Additions
Occupancy Classification Threshold
SqFt
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof
Note
1 100 $ 640 $ - $ 1,198 $ - $ 1,838 $ -
200 $ 640 $ - $ 1,370 $ - $ 2,010 $ -
300 $ 640 $ - $ 1,455 $ - $ 2,095 $ -
400 $ 747 $ - $ 1,541 $ - $ 2,288 $ -
500 $ 854 $ 38 $ 1,627 $ 77 $ 2,481 $ 115
1,000 $ 1,067 $ 38 $ 2,054 $ 62 $ 3,121 $ 100
1,500 $ 1,281 $ 77 $ 2,396 $ 62 $ 3,677 $ 139
2,000 $ 1,707 $ 77 $ 2,739 $ 123 $ 4,446 $ 200
2,500 $ 2,135 $ 77 $ 3,424 $ 123 $ 5,559 $ 200
3,000 $ 2,561 $ 38 $ 4,109 $ 62 $ 6,670 $ 100
4,000 $ 2,988 $ 29 $ 4,794 $ 46 $ 7,782 $ 75
2 Electrical Plan Review and
Permitting, if Required
3 Mechanical Plan Review and
Permitting, if Required
4 Plumbing Plan Review and
Permitting, if Required
5 Production Phase Units /
Identical Buildings / Duplicate
Stock
[a]
[a] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. * Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees. 10% of Base Plan
Review Fee for Master
Unit
100% of Base Permit
Inspection Fee
10% of Plan Review;
100% of Base Permit
Inspection Fee
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees. Fees shown in this section include permit inspection and plan review fees for new construction, improvements and alterations. Additional fees apply for permit processing, and services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees are shown in Section F and Section G.
R3 - Single-Family, Duplex,
Additional Dwelling Units
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Effective: 7/1/24
16 B.
Residential Remodels with Structural Improvements
Occupancy Classification Threshold
SqFt
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof
Note
1 100 $ 427 $0 $ 771 $0 $1,198 $0
200 $ 480 $0 $ 985 $0 $1,465 $0
300 $ 534 $0 $ 1,156 $0 $1,690 $0
400 $ 587 $0 $ 1,284 $0 $1,871 $0
500 $ 693 $19 $ 1,413 $54 $2,106 $73
1,000 $ 801 $29 $ 1,712 $15 $2,513 $44
1,500 $ 960 $58 $ 1,797 $46 $2,757 $104
2,000 $ 1,281 $58 $ 2,054 $92 $3,335 $150
2,500 $ 1,601 $58 $ 2,568 $92 $4,169 $150
3,000 $ 1,921 $29 $ 3,081 $46 $5,002 $75
4,000 $ 2,241 $22 $ 3,596 $35 $5,837 $57
2 Electrical Plan Review and
Permitting, if Required
3 Mechanical Plan Review and
Permitting, if Required
4 Plumbing Plan Review and
Permitting, if Required
5 Production Phase Units /
Identical Buildings / Duplicate
Stock
[a]
[a] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. * Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
10% of Base Plan
Review Fee for Master
Unit
100% of Base Permit
Inspection Fee
10% of Plan Review;
100% of Base Permit
Inspection Fee
R3 - Single-Family, Duplex,
Additional Dwelling Units
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees (continued) Effective: 7/1/24
17 B.
Garage/Room Conversions and Residential Remodels without Structural Improvements Occupancy Classification Threshold
SqFt
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof
Note
1 100 $213 $0 $342 $0 $555 $0
200 $320 $0 $599 $0 $919 $0
300 $374 $0 $856 $0 $1,230 $0
400 $427 $0 $1,027 $0 $1,454 $0
500 $480 $10 $1,198 $31 $1,678 $41
1,000 $534 $7 $1,370 $23 $1,904 $30
2 Electrical Plan Review and
Permitting, if Required
3 Mechanical Plan Review and
Permitting, if Required
4 Plumbing Plan Review and
Permitting, if Required
* Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees (continued) R3 - Single-Family, Duplex,
Additional Dwelling Units
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Effective: 7/1/24 18
C.
Commercial / Non-Residential - New Construction, Tenant Improvement, and Shell Occupancy Classification Threshold
SqFt
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof
Note
1 500 $2,561 34.13 $3,026 75.29 5,587 109.42
1,000 $2,988 21.33 $3,424 61.60 6,412 82.93
5,000 $4,269 15.36 $6,848 49.28 11,117 64.64
10,000 $5,123 7.68 $9,588 24.64 14,711 32.32
20,000 $5,976 5.76 $12,326 18.48 18,302 24.24
2 500 $1,281 172.80 $2,312 46.20 3,593 219.00
1,000 $2,241 21.60 $2,568 57.75 4,809 79.35
5,000 $3,201 11.52 $5,136 36.96 8,337 48.48
10,000 $3,842 5.76 $7,190 18.48 11,032 24.24
20,000 $4,482 4.32 $9,245 13.86 13,727 18.18
3 500 $1,707 8.53 $3,424 13.69 5,131 22.22
1,000 $1,921 6.40 $3,766 10.27 5,687 16.67
5,000 $2,135 7.68 $4,109 12.32 6,244 20.00
10,000 $2,561 3.84 $4,794 12.32 7,355 16.16
20,000 $2,988 2.88 $6,163 9.24 9,151 12.12
4 Electrical Plan Review and
Permitting, if Required
5 Mechanical Plan Review and
Permitting, if Required
6 Plumbing Plan Review and
Permitting, if Required
7 Production Phase Units /
Identical Buildings / Duplicate
Stock
[a]
[a] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. * Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
10% of Base Plan
Review Fee for Master
Unit
100% of Base Permit
Inspection Fee
10% of Plan Review;
100% of Base Permit
Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees. Fees shown in this section include permit inspection and plan review fees for new construction, improvements and alterations. Additional fees apply for permit processing, and services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees are shown in Section F and Section G.
New Construction / Addition
A, B, E, F, H, I, M, R4, S
(Assembly; Business;
Care/Assisted Living;
Educational; Factory; Hazard;
Institutional; Mercantile;
Storage)
Tenant Improvement
A, B, E, F, H, I, M, R1, R2, R4, S
(Assembly; Business;
Care/Assisted Living;
Educational; Factory; Hazard;
Institutional; Mercantile;
Storage)
Shell
A, B, E, F, H, I, M, R4, S -
Assembly; Business;
Care/Assisted Living;
Educational; Factory; Hazard;
Institutional; Mercantile; Storage
Effective: 7/1/24 19
D.
New Construction - R1 and R2 Occupancies
Occupancy Classification # of Units
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof Note
1 1 - 10 $2,561 $512 $8,218 $1,164 $10,779 $1,676
11 - 25 $7,684 $576 $19,859 $1,276 $27,543 $1,852
26 - 50 $19,983 $304 $39,718 $744 $59,701 $1,048
51+ Units
(each add'l
unit)
$24,759
$228
$59,577
$558 $84,336 $786
2 Electrical Plan Review and
Permitting, if Required
3 Mechanical Plan Review and
Permitting, if Required
4 Plumbing Plan Review and
Permitting, if Required
5 Production Phase Units /
Identical Buildings / Duplicate
Stock
[a]
6 Tenant Improvement or Shell
[a] For identical buildings built by the same builder on the same lot or in the same tract and for which building permits are issued at the same time. * Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
10% of Base Plan
Review Fee for Master
Unit
100% of Base Permit
Inspection Fee
10% of Plan Review;
100% of Base Permit
Inspection Fee
See Commercial / NonResidential FeesSee Commercial / NonResidential FeesSee Commercial / NonResidential Fees 11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees. Fees shown in this section include permit inspection and plan review fees for new construction, improvements and alterations. Additional fees apply for permit processing, and services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees are shown in Section F and Section G.
New Construction / Addition
R1, R2 (Hotel; Motel; Apartment;
Other)
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Effective: 7/1/24 20
E.
Garage / Carport / Patio / Deck / Utility / Balcony
Occupancy Classification
Threshold
SqFt
Plan
Review
Base Fee
Add'l 100 SF
or Fraction
Thereof
Permit
Inspection
Base Fee
Add'l 100 SF
or Fraction
Thereof
Total
Base Fee
Add'l 100 SF
or Fraction
Thereof Note
1 100 $213 $0 $257 $0 $470 $0
200 $267 $0 $300 $0 $567 $0
300 $320 $0 $342 $0 $662 $0
400 $374 $0 $428 $0 $802 $0
500 $427 $10 $513 $77 $940 $87
1,000 $480 $2 $942 $19 $1,422 $21
2 Electrical Plan Review and
Permitting, if Required
3 Mechanical Plan Review and
Permitting, if Required
4 Plumbing Plan Review and
Permitting, if Required
* Plan review fees include up to three plan checks. The City will bill hourly for additional plan review required. ** Amounts exclude City of Grover Beach standard permitting fees and State of California fees.
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs, in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Building New Construction, Improvement and Alteration Fees. Fees shown in this section include permit inspection and plan review fees for new construction, improvements and alterations. Additional fees apply for permit processing, and services provided by other City Departments (e.g. Planning Review), Technology Enhancement Fees, and Fees Collected on Behalf of Other Agencies (e.g. State of California). Additional fees are shown in Section F and Section G.
Balcony / Carport / Patio / Deck /
Garage / Utility
11% of Base Plan
Review Fee
11% of Base Permit
Inspection Fee
11% of Plan Review and
Permit Inspection Fee
Effective: 7/1/24
21 F.
Activity Description Fee Note
1 Permit Processing Fee $86
2 General Plan Maintenance Fee (percent of permit fee) 5% [a] 2 Technology Fee / Records Retention Fee (percent of permit fee) 5% 4 Strong Motion Instumentation (SMI) Fee [a]
a) Residential $0.50 or valuation x 0.00013
b) Commercial $0.50 or valuation x 0.00028
5 Building Standards (SB 1473) Fee (valuation) [a]
a) $1 - $25,000 $1
b) $25,001 - $50,000 $2
c) $50,001 - $75,000 $3
d) $75,001 - $100,000 $4
e) Each Add'l $25,000 or fraction thereof $1 additional 6 Temporary Certificate of Occupancy $257
Copies, Re-Print, Change of Contractor
7 Email Scanned / Archived Drawings $11
8 Job Card / Permit Re-Print $42
Violation Fees
9 Work Done without Permits 2x permit fee
Other Fees
10 Partial Inspection / Extra Inspection Fee (per inspection) $86 11 Re-Inspection Fee (3rd Time or More) (each) $86 [b]
12 Missed Inspection Fee $86
13 Fees for Services Not Listed in this Fee Schedule (per 1/2 hour) $86 14 Address Change or New Address Notification $70
[a] Fee only applies to permits for new construction and additions, including signs and swimming pools. [b] Re-inspection fee applies after second re-re-inspection.
Other Fees
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Effective: 7/1/24 22
G.
Activity Description Fee Note
1 Public Works Building Plan Review
a) No Public Works Permit Issued $91
b) Minor Projects (1-3 lots or units) $362
c) Major Projects (4 or more lots or units) $543
d) Deposit Cases $1,000 Deposit
2 Planning Building Plan Review
a) Alterations $54
b) Additions - Residential $160
c) New Residential Unit / Detached ADU $320
i) Each Additional Unit $107
ii) ADU Stock Plan $54
d) Commercial / Industrial $1,000 Deposit
e) Signs
i) Sign Permit (First Sign) $78
Each Additional Sign $41
ii) Sign Registration for Temporary Signs (i.e. A-frame, banners) $0 3 Plan Review Fees
a) Alternate Materials and Materials Review (per hour) $213 b) Excess Plan Review Fee (4th and subsequent) (per hour) $213 4 Fire Supression Systems Review Consultant Cost
Note: Each fee listed in this schedule is based on the typical estimated time required to perform a standard service request. For service requests that are anticipated to require time and materials costs in excess of those typically required, the Department reserves the right to bill, in advance, for Department costs anticipated to be incurred in excess of the fee shown in this schedule. The Building Official may adjust the plan checking/permit fee for an individual project when costs to the City are not congruent with this fee schedule. Fee amounts shall be set at an amount that allows the City to recover its costs of applicant plan check, permit and inspection activities.
Building Plan Review Fees - for Services Not Identified Elsewhere In This Schedule When applicable, plan review fees shall be paid at the time of application for a building permit.
The plan review fee is in addition to the buidling permit fee.
Effective: 7/1/24 23
Fee Description & Unit/Time Effective 7/1/24
Administrative Development Impact Fee
Fee/Unit of Service (Per Person) $ 50.13
Single Family Residence (each) 2.56 DU $ 128.33
Multi Family Residence (each) 2.11 DU $ 105.77
Mobile Home (each) 1.40 DU $ 70.18
Commercial (1,000 SF) 6.00 per 1,000 sf $ 300.78
Office (1,000 SF) 2.94 per 1,000 sf $ 147.38
Industrial (1,000 SF) 2.02 per 1,000 sf $ 101.26
Fire Protection Development Impact Fee
Fee/Unit of Service (Net Acres/Unit) $ 1,379.91
Single Family Residence (each) 0.167 Net Acre/Unit $ 230.44 Multi Family Residence (each) 0.083 Net Acre/Unit $ 114.53 Mobile Home (each) 0.1 Net Acre/Unit $ 137.99
Commercial (1,000 SF) 0.023 per 1,000 sf $ 31.74
Office (1,000 SF) 0.023 per 1,000 sf $ 31.74
Industrial (1,000 SF) 0.023 per 1,000 sf $ 31.74
Other 0.023 per 1,000 sf (a) $ 31.74
Law Enforcement Development Impact Fee
Fee/Unit of Service (Per Person) $ 40.41
Single Family Residence (each) 2.56 DU $ 103.45
Multi Family Residence (each) 3.17 DU $ 128.10
Mobile Home (each) 2.10 DU $ 84.86
Commercial (1,000 SF) 8.00 per 1,000 sf $ 323.28
Office (1,000 SF) 1.47 per 1,000 sf $ 59.40
Industrial (1,000 SF) 1.01 per 1,000 sf $ 40.81
Park Improvement Development Impact Fee
Fee/Unit of Service
Single Family Residential Per Unit $ 3,272.82
Multi-Family Residential Per Unit $ 2,697.51
Mobile Home Residential Per Unit $ 1,789.81
Park Land Dedication "In-Lieu" Development Impact Fee (New Lot or New Unit) $ 2,751.00 Recreation Facility Development Impact Fee
Land Use Type
Single Family Residential Per Unit $ 585.10
Multi-Family Residential Per Unit $ 482.25
Mobile Home Residential Per Unit $ 319.98
Storm Water Development Impact Fee
per square foot of impervious surface $ 0.27
Transportation Development Impact Fee
Fee/Unit of Service (Peak Hour Trip) $ 1,570.72
Single Family Residence (each) 1.01 DU $ 1,586.43
Multi Family Residence (each) 0.62 DU $ 973.85
Mobile Home (each) 0.59 DU $ 926.72
Commercial (1,000 SF) 3.75 per 1,000 sf $ 5,890.20
Office (1,000 SF) 1.49 per 1,000 sf $ 2,340.37
Industrial (1,000 SF) 0.98 per 1,000 sf $ 1,539.31
Hotel/Motel
Water Infrastructure Reimbursement Fee
Front Footage Charge (per lineal foot) for Water Line 85.00 at building permit issuance
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT
DEVELOPMENT IMPACT FEES
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Effective: 7/1/24 24
Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
COMMUNITY DEVELOPMENT DEPARTMENT
DEVELOPMENT IMPACT FEES
Water Development Impact Fee
5/8 inch meter 1.00 Capacity Factor $ 1,158.42
3/4 inch meter 1.50 Capacity Factor $ 1,737.64
1 inch meter 2.50 Capacity Factor $ 2,896.06
1 1/2 inch meter 5.00 Capacity Factor $ 5,792.11
2 inch meter 8.00 Capacity Factor $ 9,267.38
3 inch meter 15.00 Capacity Factor $ 17,376.34
4 inch meter 25.00 Capacity Factor $ 28,960.57
6 inch meter 50.00 Capacity Factor $ 57,921.13
8 inch meter 80.00 Capacity Factor $ 92,673.81
10 inch meter 120.00 Capacity Factor $ 139,010.72
12 inch meter 160.00 Capacity Factor $ 185,347.63
Wastewater Development Impact Fee
5/8 inch meter 1.00 Capacity Factor $ 1,072.90
3/4 inch meter 1.50 Capacity Factor $ 1,609.88
1 inch meter 2.50 Capacity Factor $ 2,682.77
1 1/2 inch meter 5.00 Capacity Factor $ 5,364.48
2 inch meter 8.00 Capacity Factor $ 8,583.15
3 inch meter 15.00 Capacity Factor $ 16,093.42
4 inch meter 25.00 Capacity Factor $ 26,822.36
6 inch meter 50.00 Capacity Factor $ 53,644.71
8 inch meter 80.00 Capacity Factor $ 85,831.54
10 inch meter 120.00 Capacity Factor $ 128,747.31
12 inch meter 160.00 Capacity Factor $ 171,663.08
Single-Family Dwelling Unit $ 2,475.00
Apartment complex (Bachelor, one or two bedrooms, per unit) $ 1,856.00 Apartment complex (Three or more bedrooms, per unit) $ 2,475.00 Motel or Hotel (per individual room), plus: $ 1,237.00
For each residential facility for the motel or hotel $ 2,475.00 Condominiums and similar land uses $ 2,475.00
Hybrid Fee $ 1,856.00
Mobile Home Parks (per unit), plus: $ 2,475.00
For each washroom and restroom $ 2,475.00
Travel Trailer or Recreation Vehicle Park (per space), plus: $ 1,237.00 For each residential unit at the park $ 2,475.00
For each washroom and restroom $ 2,475.00
5/8 inch meter $ 2,475.00
3/4 inch meter $ 3,712.00
1 inch meter $ 6,187.00
1 1/2 inch meter $ 13,612.00
2 inch meter $ 24,131.00
3 inch meter $ 54,450.00
Commercial establishments, schools, manufacturing, industrial or any similar use - charge to be based on the capacity of the water meters, the square or the water meter size and the ratio of the water meter.
The fees listed below can be administratively changed by staff upon notification from South San Luis Obispo County Sanitation District and do not require the City Council approval.
Greater than 3" sized meters to be determined on the ratio of the size of meter (ORD. 91-9) as calculated by South San Luis Obispo County Sanitation District.
South San Luis Obispo County Sanitation District Wastewater Charge (Collected by City and paid to District as collected) Pass Thru Development Impact Fees
Effective: 7/1/24 25
Fee Description & Unit/Time Effective 7/1/24
Encroachment Permit
Basic Permit $ 320.00
Fire Flow Test - documentation only / existing hydrant $ 100.00 Fire Flow Test - test and documentation / new hydrant or development Actual Cost Moving of Buildings and Vehicle Loads
Oversize Vehicle Loads Permit Fee - Per Trip/Per Direction $ 19.00 (Per California Code of Regulations Title 21, Section 1411.3 Annual Permit (Per CCR Title 21, Section 1411.3 & GBMC 8205) $ 109.00 (Per California Code of Regulations Title 21, Section 1411.3 + Deposit of Surety Bond in amount of $2,000,000
$ 1,640.00
Current Cal Trans
Equipment Rates + 30%
Overhead
Current Cal Trans
Equipment Rates + 30%
Overhead
Current Cal Trans
Equipment Rates + 30%
Overhead
Rate calculated using
current fully burdened
Salary and benefits
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
PUBLIC WORKS AND UTILITIES
Large Projects - Please see Encroachment Permit Deposit for Large Projects
Moving of Building (Based on the complexity of the move, a deposit may be required to cover additional time necessary to process request, as determined by the Public Works Director)
Cost Recovery Rates
Vehicles
Equipment
Material
Labor
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Effective: 7/1/24 26
Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
PUBLIC WORKS AND UTILITIES
$200 minimum or
estimated actual cost as
determined by the
Department Director
Encroachment Permit Deposit for Large Projects $ 2,000.00 (Will be billed for Actual Costs)
Public Improvements Single Lot/Subdivision Improvement Plans Plan Check Deposit for Improvement Plans (GBMC 9210.4)
Subdivision $ 1,000.00
Single Lot $ 500.00
Inspection of Improvement Work Deposit (GBMC 9210.6)
Subdivision or Single Lot 5% of Engineer's
estimate of subdivision
improvements
Improvement Security Required (GBMC 9210.14) 100% of Imp. Est.
Labor and Materials Surety (GBMC 9210.16) 50% of Imp. Est.
Subdivision Regulation Exception Fee See Variance Fee
Water Meter Charges (GBMC 7600)
Deposit will be
determined by Public
Works based on the size
of the meter. Minimum
Deposit $750
Radios Actual Cost
3/4" meter Actual Cost
1" meter Actual Cost
2" meter Actual Cost
3" meter Actual Cost
4" meter Actual Cost
6" meter Actual Cost
Overhead % (Applies to all "Actual Cost" items)
% of invoice for invoice processing 30%
% of labor costs for general overhead 30%
The following amounts listed are DEPOSITS
The following amounts are DEPOSITS and reflect the minimum estimated costs for processing the "typical" building permit application. The Public Works Development Department may increase or decrease the deposit amount depending on the complexity of the project. If at any time during the development review process deposits are insufficient to cover the cost of processing the application, the City shall cease processing until additional funds are submitted.
Deposit for Field Work Inspection (in addition to Basic Encroachment Permit)
The following are deposits for radio and meter installations. Actual costs will be deducted from the deposit for the cost of the meters and associated labor. If actual cost is greater than deposit then customer will be billed for additional charges.
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Effective: 7/1/24 27
Fee Description & Unit/Time Effective 7/1/24
Adult Business Permit (Ord. 04-02) $ 790.00
Alarm Fees
Registration Permit (Annual) $ 25.00
Appeal Fee $ 25.00
Registration Permit Late Fee $ 25.00
Alarm Violation Late Payment Fee $ 25.00
Alarm Permit Reinstatement Fee $ 50.00
Burlgar False Alarm Fee
Registered Alarms
First Violation $ 50.00
Second Violation $ 75.00
Third Violation $ 100.00
Fourth Violation $ 200.00
Non-Registered Alarms
First Violation $ 150.00
Second Violation $ 175.00
Third Violation $ 200.00
Fourth Violation $ 300.00
Robbery False Alarm Fee
First Violation $ 100.00
Second Violation $ 200.00
Third and Subsequent Violations $ 300.00
Panic Button False Alarms
First Violation $ 100.00
Second Violation $ 200.00
Third and Subsequent Violations $ 300.00
Operation of Suspended Alarm System
First Violation $ 200.00
Second and Subsequent Violations $ 300.00
Alarm Company Violations
Failure to Report New Installation $ 50.00
False Alarm Caused by Company $ 50.00
Reporting an Alarm for a Suspended Alarm System
First Violation $ 100.00
Second and Subsequent Violations $ 200.00
Failure to Use Enhanced Call Confirmation Procedures $ 100.00 Alarm System Reinstatement Fee $ 200.00
Per Customer Contacted $ 10.00
Late Fee for All Charges $ 25.00
Alarm Permit Fee (Annual) $ 25.00
Arrest Booking Fees
City $ 159.00
Police Department
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Effective: 7/1/24 28
Fee Description & Unit/Time Effective 7/1/24
Police Department
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Card Club Security Plan
New Security Plan and annual review of Security Plan $ 342.00 (Ord. No. 04-05)
Citation Sign Off $ 31.00
Card Room Fee (per table) $ 543.00
License Application As Set by Penal Code
Renewal As Set by Penal Code
Amendment As Set by Penal Code
Copy cost (per page)
8 1/2" x 11" or 8 1/2" x 14" $ 0.24
11" x 17" $ 0.25
DUI Cost Recovery $ 307.00
Livescan + DOJ Fee $ 21.00
Department of Justice (DOJ) Fee As set by the Department of Justice. Currently $75.00-
$91.00
Massage Establishment Permit Application Fee $ 400.00
(GBMC Section 3903)
Massage Establishment Renewal Permit Fee $ 61.00
Massage Technician Permit Application Fee
Off-Site Massage Permit
Parking Fines
Late Fee - All fines that are $53 $ 23.00
Late Fee - All fines that are $148 $ 50.00
Late Fee - All fines that are $371 (disabled parking) $ 82.00 Photographs
Digital Photos $ 25.00
Digital Videos $ 30.00
Reports - Investigation
Crime See Copy Costs
Traffic Accident, Full Investigation See Copy Costs
$ 1.15
Archival Search (2 or more years) See Copy Costs
$ 15.00
Secondhand Dealer & License Permit & Renewal
Permit $ 300.00
Renewal $ 156.00
+ DOJ and City Livescan fee
Massage Permits: Massage Technician and Massage Establishment Repossession Fees (Set by Statute, California Vehicle Code Section 26751) Any requested services not covered by Master Fee Schedule will be charged actual costs Subpoena Fee Deposit (Per Day) - (Set by Statute, Government Code 68093-68097.2) TC and PDO Insurance, public (Set by Statute, California Vehicle Code Section 20012) Concealed Weapons (Maximum Fees set by Penal Code)
Effective: 7/1/24
29 Fee Description & Unit/Time Effective 7/1/24
Police Department
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Taxicab Driver Permit (GBMC Section 3405)
Application Fee and Identification Card Fee $ 417.00
$ 121.00
Taxi Public Hearing Fee $ 241.00
Tobacco Ordinance License Annual Fee $ 366.00
County Health Officer Fee (paid to County directly)
Change of Location Fee (GBMC Section 2908) $ 193.00
+ Business Tax Certificate and Fire Inspection Fees
Vehicle Release $ 148.00
Any requested services not covered by Master Fee Schedule will be charged actual costs Annual Renewal Application Fee (GBMC Section 3405 (E))
+ Department of Justice Fees
Effective: 7/1/24 30
Fee Description & Unit/Time Effective 7/1/24
Cannabis Regulatory Fee
Annual Regulatory Fee per License
Retail Storefront $15,000.00
Manufacturing $15,000.00
Cultivation $15,000.00
Distribution $10,000.00
Testing Lab $10,000.00
NOTE: IF MORE THAN ONE LICENSE PER BUSINESS, THEN ONLY THE THE HIGHEST REGULATORY WILL BE CHARGED.
Annul Audit Fee per Business
Annual Audit Fee per Cannabis Business $7,500.00
Cannabis Background Fee (does not include livescan fee) Owner $ 734.00
Employee $ 425.00
Cannabis Background Renewal Fee
Owner $ 274.00
Employee $ 198.00
Commercial Cannabis Deposit (New or Renewal) $ 500.00
(This is a deposit consistent with the Comm Dev Commercial Cannabis Permit) Commercial Cannabis Replacement Identification Card $ 27.00
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
Effective: 7/1/24 31
Fee Description & Unit/Time Effective 7/1/24
County Booking Fee Actual Cost as Charged by the
County of San Luis Obispo
Department of Justice - Fingerprinting Fees Actual Cost Charged by DOJ Federal Bureau of Investigations - Fingerprinting Fees Actual Costs Charged by FBI Negative Declaration Current fee per Department of
Fish and Game
Mitigated Negative Declaration Current fee per Department of Fish and Game
Environmental Impact Report Current fee per Department of Fish and Game
Certified Regulatory Program Current fee per Department of Fish and Game
County Clerk Processing Fee (in addition to above fees) Current fee per Department of Fish and Game
Residences and Apartments $ 25.48
Hotels Units with Kitchens $ 22.27
Motel Units without Kitchens $ 14.32
Hotel Rooms $ 14.32
Commercial Establishments $ 11.45
Each additional employee above 5 $ 2.31
Beauty Shops $ 22.91
Each additional employee above 6 $ 3.47
Eating Establishments w/o Grinders $ 35.65
Each additional 5 seats above 30 $ 5.35
Restaurants W/Grinders less than 30 seats $ 57.32
Restaurants W/Grinders over 30 seats $ 80.23
Laundromats - per washing machine $ 16.41
minimum charge $ 49.28
Service Station - no wash rack $ 67.49
Service Stations - with wash rack $ 96.82
Factories $ 38.21
Each additional employee above 20 $ 1.92
Churches $ 21.15
Per ADA with elementary school $ 0.64
Per ADA with other school $ 0.93
Bottling Plants $ 45.87
Schools (Non-Boarding) $ 12.70
Per ADA with elementary school $ 0.64
Per ADA with other school $ 0.93
Schools (Boarding) $ 12.74
Per ADA with elementary school $ 1.28
Per ADA with other school $ 1.80
Trailer/Mobile Home Space $ 15.31
RV Dump Stations - Less than 50 services $ 118.45
The fees listed below can be administratively changed by staff upon notification from Department of Fish and Game and do not require the City Council approval.
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Pass Through to Other Agencies
South San Luis Obispo County Sanitation District (Monthly charge collected by City and paid to the District monthly) Department of Fish and Game Environmental Filing Fees - made payable to San Luis Obispo County Clerk
Effective: 7/1/24 32
Fee Description & Unit/Time Effective 7/1/24
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Pass Through to Other Agencies
Tapes
Video Actual Costs per AGP Video +
25% Administrative Fee
Taxicab Rates
Beach Cities Cab Co.
Fare for Pick-up Set by City per request from
Fare per Mile Taxi Cab Company
Waiting Time
Credit Card Surcharge
After-hours Surcharge
234 Taxi
Fare for Pick-up Set by City per request from
Fare per Mile Taxi Cab Company
Waiting Time (per hour)
Credit Card Surcharge
After-hours Surcharge
Effective: 7/1/24
33 Fee Description & Unit/Time
Number of
Cans
Collections
Per Week
COMMERCIAL
GARBAGE
1 1 $ 31.91
2 1 $ 58.02
3 1 $ 72.54
3 2 $ 109.87
4 1 $87.05
Re-deliver bin to stopped
account $ 18.88
Size of
Container
(Cubic
Yards)
1 2 3 4 5 6 7
1 $ 113.14 $ 168.24 $ 229.18 $ 290.11 $ 342.29 $ 409.06 $ 499.60
1.5 $ 130.55 $ 205.99 $ 290.11 $ 377.16 $ 461.25 $ 548.28 $ 667.06 2 $ 147.95 $ 243.67 $ 356.80 $ 469.96 $ 574.36 $ 687.51 $ 840.69 3 $ 176.96 $ 339.43 $ 469.96 $ 612.10 $ 728.17 $ 864.48 $ 1,100.94 4 $ 229.18 $ 388.71 $ 556.97 $ 728.17 $ 896.43 $ 1,067.55 $ 1,362.58 6 $ 343.77 $ 583.04 $ 835.46 $ 1,092.26 $ 1,344.67 $ 1,601.34 $ 2,043.88 8 $ 458.36 $ 1,113.96 $ 1,456.36 $ 1,792.86
one can $ 24.22 Per Month
two can $ 32.74 Per Month
three can $ 41.23 Per Month
four can $ 65.48 Per Month
five can $ 73.97 Per Month
six can $ 82.46 Per Month
SINGLE FAMILY AND MULTI-UNIT RESIDENTIAL (4 units or less)
VOLUME BASED RATES INCLUDES
WASTE WHEELERS FOR GREEN WASTE AND GARBAGE
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Waste Connections Service Fees
Effective January 19, 2024
COMMERCIAL DUMPSTER CONTAINER (PER MONTH)
COLLECTIONS PER WEEK
32 gallon
two 96 gallon
Waste Wheelers
Waste Wheeler
64 gallon Waste Wheeler
96 gallon Waste Wheeler
one 64 + one 96 gallon
two-64 gallon Waste Wheelers
Waste Wheelers
Effective: 7/1/24 34
Fee Description & Unit/Time
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Waste Connections Service Fees
Miscellaneous Items
Overstacked Garbage & extra bags Minimum/Unit $ 7.57 Each Overstacked Green waste & extra bags Minimum/Unit $ 3.81 Each Overstacked Blue Bin & extra bags Minimum/Unit $ 3.81 Each In yard service (per can or commodity)
In addition to standard garbage rates
$ 5.23 Per month
$ 2.14 Per month
Extended Vacation Service $ 35.23 Per month
Vacant Rate $ 17.61 Per month
Waste wheeler cleaning $ 28.18 Each Time
Trip Charge $ 18.90 Each Time
Non-payment Downsize service $ 18.90 Each Time
Non-payment redeliver waste wheeler $ 18.90 Each Time
Non-payment reconnect service $ 45.40 Each Time
Small item pickup (TV, Toilet) $ 44.30 Each
Appliance pickup-residential $ 44.30 Each
Lock Charge $ 10.52 Per month
City Clean Up $ 15.49 Each
$ 15.94 Per Yard
$ 34.82 Per Yard
$ 5.85 Per month
Re-deliver bin on stopped account $ 18.88 Each Time
Compactors
Sunday Service (In addition to garbage service level) $ 94.55 Per Month Recycle bin rental $ 5.85 Per Month
Stand by Time $ 66.00 Per Hour
Extra bin cleaning $ 84.51
Damage/Destruction of bins or waste wheelers replacement/repair at market price Short Term Dumpsters
Delivery and Pickup Bin $ 54.15
Delivery and Pickup - Waste Wheeler $ 18.90
Rental $ 5.85
Empties $ 44.00 +
Mattresses
Twin (Per Set) $ 24.59
Double (Per Set) $ 24.59
Queen (Per Set) $ 24.59
King (Per Set) $ 24.59
Any additional recycling services are charged out at 50% of the garbage rate.
Commercial Waste Wheeler Rent
Please recycle, it is less expensive and it helps the community achieve its AB939 goal to reducing buried waste at the landfill.
Late Fees are imposed for residential customers over 30 days delinquent and commercial customers over 30 days delinquent. The fee is 1.5% per month of the outstanding charge, with a minimum fee of $5.00. No prior notice is required, as this late fee policy is stated at the bottom of every bill.
Monthly Charge for additional 32, 64 or 96-gallon recycle waste service
Monthly Charge for additional 32 or 96-gallon green waste service
Garbage extras on your scheduled pickup day
Garbage extras - not on your scheduled pickup day
Effective: 7/1/24 35
Fee Description & Unit/Time Effective 7/1/24
Fire & Life Safety Inspections
$ 270.00
plus Administrative Fee (25%) $ 68.00
Additional Re-inspections $ 270.00
2nd & Subsequent Re-inspection
Residential Home Health Care Facilities (R-2)
$ 45.00
$ 270.00
plus Administrative Fee (25%) $ 68.00
Additional Inspections $ 270.00
Home Child Day Care/Health Care Facilities
$ 45.00
$ 270.00
$ 270.00
plus Administrative Fee (25%) $ 68.00
Additional Inspections $ 270.00
Annual Fire & Life Safety Self-Inspection Program
Initial Request for Self-Inspection $ 270.00
plus Administrative Fee (25%) $ 68.00
Non-Compliance as listed below:
Commercial Low Risk Annual Business Self-Inspection
Non-Compliance Inspection - each occurrence $ 270.00
plus Administrative Fee (25%) $ 68.00
Commercial High Risk Annual Business Self-Inspection
Non-Compliance Inspection - each occurrence $ 270.00
plus Administrative Fee (25%) $ 68.00
Fire Protection Systems - Plan Review
Fire Engineering Plan Check/Review
Fire Engineering Firm - Plan Review Direct Consultant
Cost + 25%
Administrative
Overhead
Fire Protection Systems - Inspections
Fire Engineering Firm - Plan Review Direct Consultant
Cost + 25%
Administrative
Overhead
Any requested services not covered by Master Fee Schedule will be charged actual costs based on time and materials. A deposit may be required by the City.
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
FIRE & SAFETY
New Business Fire Inspection Fee (One inspection Only. If inspection not passed additional fee required)
Pre-Fire Inspection as mandated by CA H&S Code Section 13235 Inspection Charge - (One inspection Only. If inspection not passed additional fee required)
Pre-Fire Inspection as mandated by CA H&S Code Section 13235 Inspection Charge - (One inspection Only. If inspection not passed additional fee required) (6 or less Residents) or Home Day Care (8 or less children)
Inspection Charge (One inspection only. If inspection not passed additional fee required) (7 or more residents) or Home Day care (9 or more children)
All Inspections Types (Residential, Commercial, Mixed-use, Tenant Improvement, Hood, Premature Inspection Request, Fire Alarm Systems) Effective: 7/1/24 36
Fee Description Type of Change Resolution No. Effective Date Original Adoption 5/19/2003
Peg Access Fee Charter Peg Access Fee Resolution 03-73 7/21/2003 Miscellaneous City Fees Changes per Fee Study Resolution 04-39 6/17/2004 & Blue Ribbon Committee
Solid Waste Fees Solid Waste Fee Update Resolution 04-67 9/7/2004 Recreation Fees Parks and Recreation Fees Resolution 04-84 11/15/2004 Annual Update of Fees Update of various fees based Resolution 05-30 4/4/2005 on December 03 to December
04 CPI
Solid Waste Rate Interim Year Solid Waste Resolution 05-32 4/18/2005 Adjustments Rate Adjustments
Various Parks and Increase and Decrease in Resolution 05-44 6/20/2005 Recreation Fees Various Parks and Recreation
Fees
Water Rate Increase Increase Water Rates and Resolution 05-48 6/29/2005 Set a tiered system
Tobacco Ordinance License Fees for Tobacco Resolution 05-72 9/6/2005 License Fees Ordinance
Per Mile Rate Beach Cities Cab Company Resolution 06-10 1/17/2006 Per Mile Rate
Development Impact Update of various Development Resolution 06-11 2/6/2006 Fees Impact Fees
Annual Update of Fees Update of various fees based Resolution 06-38 5/1/2006 on December 04 to December
05 CPI
Development Impact Update of Parks Development Resolution 06-45 6/19/2006 Fees Impact Fees
Card Table Fee Increase Per Table Fee Resolution 06-91 11/6/2006 Sanitation Fees & Update of Fees Resolution 07-10 1/22/2007 Returned Check Fee
Water Rate Increase Update of Water Fees Resolution 07-18 2/21/2007 Annual Update of Fees Update of various fees based Resolution 07-52 5/7/2007 Newly requested, and on Dec 06 CPI. Also new fees
changed fees for CD for CD, Fire, P & R, and changing
Fee system for CD
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Legislative History
Effective: 7/1/24 37
Fee Description Type of Change Resolution No. Effective Date
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Legislative History
Solid Waste Rate Interim Year Solid Waste Resolution 07-94 10/1/2007 Adjustments Rate Adjustments
Taxi Increase Update Taxi Fees Resolution 08-28 4/21/2008 Annual Update of Fees Update of various fees based Resolution 08-36 5/5/2008 Newly requested, and on Dec 07 CPI. Also new fees
changed fees for CD for CD, Fire, ASD, and changing
fee system for CD
Parks and Increase and Decrease in Resolution 08-53 7/7/2008 Recreation Fees Parks and Recreation Fees
Parks and Adjust Parks and Recreation Resolution 09-52 8/17/2009 Recreation Fees Fees
Suspension of Application
and Processing Fee for
BTC
Suspension of Application and
Processing Fee for BTC
Resolution 09-92 12/7/2009
Water Rate Adjustments Water Rate Adjustments Resolution 10-45 7/5/2010 Credit Card Convenience Credit Card Convenience Resolution 10-73 12/6/2010 Fees for Utility Billing Fees for Utility Billing
On-line payment service On-line payment service
Water Rate Adjustments Water Rate Adjustments Resolution 12-16 4/1/2012 and Establishment of a and Establishment of a
Storm Water Utility Fee Storm Water Utility Fee
Police Department Any additional fees set by other
agencies will be added to the
amount set by the City for all tickets
issued
Resolution 12-61 9/17/2012
Solid Waste Rate Interim Year Solid Waste Resolution 13-4 2/4/2013 Comprehensive Update Comprehensive Update of all User
Fees
Resolution 13-15 5/6/2013
(With some
exceptions regarding
effective date.)
Annual Update of Fees Based on CPI for Los
Angeles/Riverside County year
ended December 2013 of 1.1% for
most fees
Resolution 14-15 3/17/2014 (With
Some exceptions
regarding effective
date.)
Annual Update of Fees Based on CPI for Los
Angeles/Riverside County year
ended December 2014 of 1.0349%
for most fees
Resolution 14-15 3/16/2015 (With
Some exceptions
regarding effective
date.)
Solid Waste Rate Waste Connections Solid Waste Resolution 15-54 10/15/2015 Annual Update of Fees
Based on CPI for Los
Angeles/Riverside County year
ended December 2015 of 2.198%
for most fees
Resolution 16-38 5/16/2016
Effective: 7/1/24
38 Fee Description Type of Change Resolution No. Effective Date
CITY OF GROVER BEACH
MASTER FEE SCHEDULE
Legislative History
Various Adjustments Adjustments as directed by Council Resolution 16-72 9/6/2016 Annual Update of Fees
Based on CPI for Los
Angeles/Riverside County year
ended December 2016 of 1.97% for
most fees Resolution 17-24 5/15/2017
Community Development
Department
Commercial Medical Cannabis
Permitting Process Fee Resolution 17-31 6/6/2017
Annual Update of Fees
Based on CPI for Los
Angeles/Riverside County year
ended December 2017 of 2.79% for
most fees + 1.21% additional Resolution 18-29 4/16/2018 Police Department
Commercial Cannabis Background
Investigation Fees decrease Resolution 18-42 5/21/2018
Community Development Amendment of Administrative Resolution 18-98 11/19/2018 Department Citation Penalties
Annual Update of Fees
Based on CPI for Los
Angeles/Long Beach/Anaheim year
ended December 2018 of 3.08% for
most fees Resolution 19-19 7/1/2019
Community Development Amendment for Short-Term Resolution 19-47 8/19/2019 Department Rental Permit Fees
Annual Update of Fees
Based on CPI for Los
Angeles/Long Beach/Anaheim year
ended December 2019 of 3.065%
for most fees Resolution 20-16 7/1/2020
Annual Update of Fees
Based on CPI for Los
Angeles/Long Beach/Anaheim year
ended December 2020 of 1.625%
percentage increase for most fees Resolution 21-09 7/1/2021 Building Division Updated Building Fees Resolution 22-06 5/1/2022 Annual Update of Fees
Based on CPI for Los
Angeles/Long Beach/Anaheim year
ended December 2021 of 3.8328%
percentage increase for most fees Resolution 22-11 7/1/2022 Effective: 7/1/24 39
Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Megan Martin, Community Development Director Janet Reese, Associate Planner
SUBJECT: Public Hearing Regarding the Closeout of State Community Development Block Grant Contract 20-CDBG-12014
RECOMMENDATION
Receive a report summarizing the accomplishments performed under the State Community Development Block Grant Agreement 20-CDBG-12014; conduct a public hearing to solicit citizen input regarding expenditures and accomplishments of the funding received under the contract; and direct staff to proceed with submitting required documents for closeout to the State.
BACKGROUND
The U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant (CDBG) program authorizes the use of funds to provide decent housing, suitable living environments, and economic opportunities to low- and moderate-income families. There are two types of CDBG programs: “entitlement” and “non-entitlement”. Metropolitan cities and urban counties are entitled to receive annual grants under the “entitlement” program direct from HUD.
Metropolitan cities are principal cities or Metropolitan Areas (MAs) or other cities within MAs that have populations of at least 50,000. Urban Counties are within MAs that have population of 200,000 or more excluding the population of metropolitan cities within their boundaries.
The City falls within the “non-entitlement” program which is administered by the State Department of Housing and Community Development (HCD) and where the City can apply for funding under a competitive application process. In 2013 the City started to apply under the non-entitlement program and has since received grant awards for the following uses:
Waterline Improvement Project (2013, 2017, 2020) $5,900,000 Subsistence Payments/Eviction Prevention Program (2013, 2017, 2020) $840,000 Security Deposits/Rapid Rehousing Program (2013, 2017, 2020) $303,000 Childcare Training Program (2020 Coronavirus) $51,000
Warming Center Operation Program (2020 Coronavirus) $163,000 Homeless Services Program (2020 Coronavirus) $256,000
Homeless Shelter Operation Program (2022) $500,000
Planning/Technical Studies (2013, 2017)* $200,000
Total $8,200,000
* Includes Housing Element Update, Economic Development Study, Senior Center Feasibility Study On March 21, HCD staff informed the City that the application submitted on March 1 for Ramona Garden Park Improvements Phases 1 and 2 for $3.3 million was being recommended for approval.
In the event that City is awarded the funding, the total above would increase to $11.5 million.
Staff Report: CDBG Contract Closeout Page 2
April 8, 2024
In order to officially close out a contract, the City is required to first conduct a public hearing to solicit input regarding expenditures and accomplishments of the funding received under the contract and then submit required documents to HCD. On January 21, 2020, HCD published a Notice of Funding Availability (NOFA) for 2020 CDBG funds. Subsequently, the Council authorized an application for a Subsistence Payment Program administered by 5Cities Homeless Coalition (5CHC). The City was awarded $371,083 for the program, and HCD issued contract 20- CDBG-12014 on April 6, 2021.
However, as a result of 2017 CDBG program funds being extended due to the implementation of the Emergency Rental Assistance Program (ERAP), the awarded funds were not utilized until October 2022. Between October 2022 and March 2024, $144,484.06 was expended for up to 90 days of rental assistance to low-income families who suffered financial hardship and were not able to pay rent. 5CHC assisted 20 households totaling 55 individuals with these funds. $226,599 was not utilized due to difficulty meeting eligibility requirements with this funding to be disencumbered and returned to HCD.
FISCAL IMPACT
There is no fiscal impact to the City’s operating budget from this action. Unexpended CDBG funds will be returned to HCD.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Conduct a public hearing, receive public comment and review the accomplishments performed under the 20-CDBG-12014 agreement; and provide direction for staff to send the HCD required closeout forms and documents; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The public hearing notice was published in the Tribune and New Times on March 28, 2024, in English and Spanish, as required by HCD. In addition, the notice was also posted on the City Hall bulletin board, City website, and social media accounts. 5Cities Homeless Coalition was also notified of the meeting.
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Jim Munro, Police Commander
Megan Martin, Community Development Director
SUBJECT: Homelessness Response Update and Development Impact Fee Payment Request for Temporary Housing Project
RECOMMENDATION
Receive an update on the City’s response to homelessness and consider a request from Dignity Moves regarding waiver of required Development Impact Fees for the Barca Street temporary housing project.
BACKGROUND
Camping Ordinance Implementation Summary
On March 27, 2023, the City Council adopted an ordinance to address camping and vehicle habitation on public lands and private property. The ordinance set regulations relating to time, place, and manner of camping. Prior to the ordinance, the City experienced unregulated and unauthorized camps in various areas of the City including public parks, wooded areas along El Camino Real, and many other areas on public and private property.
Over the past year, the Police Department has led the City’s efforts to educate community members of the ordinance, provide resources, and when necessary, conduct enforcement efforts.
The department’s efforts, led by civilian Community Service Technicians, focus on compliance before citations are issued and/or camps are removed. Consistent with the City’s longstanding commitment to addressing this issue with compassion and order, the Police Department partnered with the Public Works Department to develop a plan regarding enforcement and removal of camps.
Since March 2023, the Police Department has issued 29 citations related to the camping ordinance. Additionally, over 50 crew hours have been used to remove 25 truckloads of debris from public lands within the city. On average, 5 to 10 camps are contacted and tagged each week within the city, which is down significantly from 30 to 40 camps prior to the ordinance. Most of these camps are located in areas not visible to the public. Since implementation, the Police Department has experienced a decline in the number of complaints from residents, most notably in the El Camino Real area.
The camping ordinance has been an effective tool in helping to maximize outreach while also helping to minimize the impacts of encampments within the city. Variations of the City’s ordinance have been adopted in other communities including Morro Bay and Solvang and staff was asked to present a summary of the ordinance to a meeting of Santa Barbara County elected officials.
Staff Report: Homelessness Response Update and DIF Request for Barca Street Facility Page 2 April 8, 2024
Update on Cabins for Change Temporary Housing Facility
In December 2022, the “Cabins for Change” temporary emergency housing facility opened in Grover Beach. This 20-unit facility was developed and is operated by the 5Cities Homeless Coalition (5CHC) on County property at 1523 B Long Branch Avenue behind the County Health Agency campus. The facility includes bathing and bathroom facilities, administrative offices, communal spaces, and a storage area. The site is not a drop-in shelter but a reservation-based temporary housing facility with case management services and onsite facility management and security. The facility is intended to help clients find more permanent supportive housing within 90 days though more time may be needed in some cases.
Below are key metrics of the Cabins for Change facility to date:
• 84 total participants with 58 (72%) from Grover Beach • 2.2 years was the average amount of time during which participants were unhoused before staying at the Cabins
• 46 participants (70%) have graduated to stable housing • Average length of stay upon exit is 108 days
• 61 participants connected with primary care provider with 36 participants connected with Behavioral Health services and 25 participants connected with Drug and Alcohol services • 38 participants are currently employed.
This facility is the first use of small cabins as a shelter site in the county and is the first temporary housing facility of any kind in South County. The success of this facility provided impetus for the 5CHC to create a second site with 30 additional units along South 4th Street which will be further described below. The City would continue to urge other communities throughout the county, particularly in the South County, to expand the number of temporary housing units beyond the 50 units in Grover Beach as more units countywide will be needed to provide sufficient housing for unhoused individuals.
However, while one-time funding was utilized to create these temporary housing facilities, ongoing funding will be needed to continue their operation beginning in FY 2024-25. The County Homeless Services Oversight Committee (HSOC) is reviewing County funding recommendations to determine how to meet these funding needs for temporary housing facilities throughout the county to continue operating these facilities. Staff would invite the City’s HSOC representative, Council Member Weirick, to provide further perspective on this issue along with 5CHC representatives.
Development Impact Fees Waiver Request for Temporary Emergency Housing Project In line with the City’s commitment to address homelessness and housing insecurity, the City Council in March 2022 allocated $425,000 in funds from the American Rescue Plan Act towards the acquisition of property located at 955 South 4th Street next to Barca Street (hereafter referred to as “Barca Street facility”). The Council subsequently approved a 55-year ground lease with 5CHC to develop and operate a non-congregate housing shelter or low barrier navigation center.
The long-term ground lease was a vital component that would function as a financing agreement for 5CHC and was necessary for fulfillment for the construction of this non-congregate temporary housing facility.
The City’s funding covered property acquisition while 5CHC would seek alternative funding for the development and operation of the emergency shelter from a variety of sources, most notably the Project Homekey funds from the State. Following initial concept and project designs, the Balay Staff Report: Homelessness Response Update and DIF Request for Barca Street Facility Page 3 April 8, 2024
Ko Foundation donated approximately $2.6 million to 5CHC and the project and appointed Dignity Moves, a San Francisco-based company, as the developer of the facility. In November 2023, 5CHC and Dignity Moves broke ground on a 30-cabin temporary emergency housing facility. Each cabin will house a single adult while they find permanent housing. 5CHC will provide a similar level of management and monitoring as they do for Cabins for Change through management services, connecting residents to health benefits, counseling, and CalFresh benefits. The Police Department will serve as the lead in responding to safety issues.
All new development projects are subject to Development Impact Fees (DIFs) which serve an important role in mitigating the potential impacts of new development on essential City infrastructure and services. The City is responsible for collecting DIFs to address the impacts of new development on City services and facilities, including transportation improvements, water system improvements, law enforcement facilities, administrative facilities, fire protection facilities, park facilities, recreation facilities, and wastewater facilities.
Staff calculated DIFs for the project which amount to a total of $68,157.05 (Attachment 1).
However, Dignity Moves has submitted a request, pursuant to Article X, Chapter 13 of the Grover Beach Municipal Code, for consideration of waiving DIFs in the amount of $49,229.54 (Attachment 2). These fees primarily cover the cost of General Fund-related services such as technology support and transportation. To date, Dignity Moves has paid approximately $18,927.51, toward some of the impact fees primarily for water and wastewater impacts. Dignity Moves has conveyed that in each community where they have built temporary housing similar to this facility, they have worked with the jurisdiction on some degree of fee waiver given the unique nature of this facility relative to a market rate development project. Dignity Moves has also conveyed that if they were required to pay this additional $49,229.54 in DIFs, the funding to pay this would come from the facility budget as it was not included in the Balay Ko Foundation’s funding for this project.
While DIFs play a crucial role in supporting essential infrastructure and services, the City acknowledges the unique circumstances surrounding projects aimed at addressing homelessness. The project is expected to provide significant benefits to the community by addressing homelessness and housing insecurity. The provision of shelter and support services for vulnerable individuals aligns with the Major City Goal of Housing and Homelessness along with the compassion and social responsibility demonstrated by City policies regarding homelessness. Further, this initiative would facilitate the timely implementation of this critical project and positively impact the lives of those in need within our community.
Staff would suggest that the Council’s review of this request should be done in the context of the financial impacts of this decision. Waiving DIFs for the project would result in a loss of revenue for the City, thereby requiring the City to offset this loss from an alternative funding source. If the Council approved this request, staff would recommend using General Fund reserves to fund this payment. This request raises equity issues particularly as it pertains to distributing the costs associated with growth and development. A recent example of another agency which appealed the imposition of DIFs for an affordable housing project (Cleaver and Clark Commons) led to a deferral of DIFs consistent with State law (AB 1600).
Granting the waiver could establish a precedent that may have broader implications for future development projects within the City as the cumulative impact of waived DIFs could strain the City’s finances over time. To this end, if the Council approved this request given the unique circumstances, staff would recommend adding language in the Development Code to only enable future requests for affordable housing projects. Staff is intending to begin an update on the Development Code this spring and can include such language at the Council’s direction.
Staff Report: Homelessness Response Update and DIF Request for Barca Street Facility Page 4 April 8, 2024
FISCAL IMPACT
The cost of implementing the camping ordinance is included in the Police Department budget for enforcement and Public Works Department budget for periodic cleanings. The costs for such cleaning have been lower than originally projected though the level of ongoing funding needed for this purpose is unknown. The loss of $49,229.05 in DIF revenue would reduce funds available for City services and programs and thus staff would recommend an appropriation of General Fund reserves to offset this cost if the Council approved the waiver request.
ALTERNATIVES
1. Receive an update on the City’s response to homelessness and adopt a Resolution to support a waiver of Development Impact Fees for the Barca Street temporary emergency shelter housing project; and appropriate $49,230 in General Fund reserves to pay fees being waived for the project; or
2. Adopt a Resolution to defer Development Impact Fees for the Barca Street temporary emergency shelter housing project and authorize the City Manager to execute the agreement; or
3. Direct Dignity Moves to remit all Development Impact Fees for the Barca Street temporary emergency shelter housing project to the City; or
4. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. Calculation of Barca Street Project Development Impact Fees
3. Dignity Moves Development Impact Fee Waiver Request
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, APPROVING THE REQUEST BY DIGNITY MOVES TO WAIVE
DEVELOPMENT IMPACT FEES FOR THE BARCA EMERGENCY SHELTER LOCATED AT 955 SOUTH 4TH STREET
WHEREAS, the City Council of the City of Grover Beach (the “City”) acquired the property at 955 South 4th Street, and entered into a 55 year long-term ground lease with 5 Cities Homeless Coalition (5CHC) to develop and operate a non-congregate housing shelter or low barrier navigation center (the “Project”); and
WHEREAS, construction of the Project is a vital component in helping the City to fulfill its goal of addressing housing and homelessness; and,
WHEREAS, the City desires to encourage development of projects that will fulfill its goal of addressing housing and homelessness; and,
WHEREAS, the Project was conditioned and required to pay Development Impact Fees (DIFs) in the amount of $68,157.05 to support city services and facilities, including transportation improvements, water system improvements, law enforcement facilities, administrative facilities, fire protection facilities, park facilities, recreation facilities, and wastewater facilities; and WHEREAS, Dignity Moves submitted a request to the City for consideration to waive the requirement of Development Impact Fees (DIFs) on the Project in the amount of $49,229.54; and, WHEREAS, the amount of any fee waiver for Development Impact Fees (DIFs) will require restoration of funds from non-impact fee sources to ensure compliance with the Mitigation Fee Act (Gov’t Code §§ 66000, et seq.); and
WHEREAS, City Council has the authority to waive or defer DIF fees on a case-by-case basis.
NOW, THERFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California, does hereby :
1. City Council finds and determines that the foregoing recitals, incorporated herein by reference, are true and correct.
2. City Council waives applicable Development Impact Fees for the Project in an amount not to exceed $ 49,229.54.
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
Attachment 1
Resolution No. 24- Page 2
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 8TH day of April 2024.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
**DRAFT**
Permit Statement
Permit Statement Date:
BP-23-00357 : Commercial New
955 S 4TH ST 03/04/2024
Emergency Shelters
Description Item Amount Amount Due
1Fire Protection Review (5Cities Fire) -
Comm
$178.00 $0.00
Administrative DIF: MH/O $2,105.40 $2,105.40
B/C/D/E - Electrical Permit Inspection
11%
$461.12 $461.12
B/C/D/E - Electrical Plan Review 11% $383.38 $0.00
B/C/D/E - Mechanical Permit Inspection
11%
$461.12 $461.12
B/C/D/E - Mechanical Plan Review 11% $383.38 $0.00
B/C/D/E - Plumbing Permit Inspection
11%
$461.12 $461.12
B/C/D/E - Plumbing Plan Review 11% $383.38 $0.00
B - R3 Res New Construction/Room Add
INSP
$4,192.00 $4,192.00
C - Commercial/Non-Res - New
Const/Addition PR
$3,485.24 $0.00
F14 - Address Change or New Address $68.00 $68.00
F1 - Permit Processing Fee $83.00 $83.00
F2 - General Plan Maintenance Fee $209.60 $209.60
F3 - Technology Fee $209.60 $209.60
F4a - SMIP - Residential $110.50 $110.50
F5 - Green Building Standards (SB 1473)
Fee
$34.00 $34.00
F6 - Temporary Certificate of Occupancy
Fee
$7,440.00 $7,440.00
Fire Protection DIF: MH/O $4,139.70 $4,139.70
G1 - Public Works Bldg Plan
Review-Minor/Major Prj
$525.00 $175.00
G2 - Planning Bldg Plan Review-New
Res/DetachedADU
$3,296.00 $2,987.00
Law Enforcement DIF: MH/O $2,545.80 $2,545.80
Sanitation District Fee: Commercial 1" $6,187.00 $6,187.00 Meter
Stormwater DIF $2,332.53 $2,332.53
Transportation DIF: MH/O $27,801.74 $27,801.74
Wastewater DIF: 1" $2,682.77 $2,682.77
Water Meter - 1" $573.99 $573.99
Water System DIF: 1" $2,896.06 $2,896.06
Totals $73,629.43 $68,157.05
From: Marge Cafarelli
To: Matthew Bronson
Cc: Gabriel Munoz-Morris; Derek Troya; Marge Cafarelli; Megan Martin; Janna Nichols Subject: Re: Dignity Moves- Grover Beach
Date: Monday, March 18, 2024 2:03:00 PM
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Importance: High
Matt, good morning.
I wanted to reach out about the fees for the Balay Ko/5Cities project. I appreciate Megan sending over the list of fees that Grover Beach charges for developments and for the fee deferral information for the affordable housing project that Grover Beach. In my experience over the last 17 months of working on these interim housing projects many of the fees are waived not deferred.
The difference here is that these projects are not income producing. 5Cities will not be charging rents, they will not be taking vouchers, and the residents will be living in these units without the requirement of rent. We do understand that there are a few of the fees that need to be paid, like sanitary sewer hook up fees. We have meter fees waived and other fees associated with construction and development waived for these projects.
I would like to ask that the following fees for this Grover Beach project be waived.
Administrative DIF: MH/O $ 2,105.40
B – R3 Res New Construction/Room Add Inspection $ 4,192.00 F2 – General Plan Maintenance Fee $209.60
F3 – Technology Fee $209.60
F4a – SMIP – Residential $110.50
F5 – Green Building Standards (SB 1473) $34.00
F6 – Temporary Certificate of Occupancy $ 7,440.00
Fire Protection DIF:MH/O $ 4,139.70
G2 – Planning Bldg Plan Review – New Res/Detached ADU $ 2,987.00 Transportation DIF:MH/O $27,801.74
TOTAL $49,229.54
This will leave approximately $18,928.00 in fees to be paid. This number includes MEP inspection fees, address change and permit processing fees. It also includes law enforcement, Sanitary District fees, Stormwater DIF, Wastewater DIF, Water meter and Water System DIF, fees.
Thank you, Matt for your consideration of our request to wave the fee’s listed above.
Marge
Attachment 3