Agenda Item No. 5
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 8, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Javier Garcia, Assistant Engineer
Erin Wiggin, CIP Manager
SUBJECT: Award of Construction Contract for Water Reservoir Tank 3 Rehabilitation Project (CIP 4391)
RECOMMENDATION
Award a contract for construction of CIP 4391 to Allied Painting Inc. in the amount of $1,002,536 for the base bid and authorize the City Manager to sign and affirm change orders up to $100,000.
DISCUSSION
The City owns and operates three (3) welded steel water storage tanks at the Hillcrest site. Tank 1 was constructed in 1963, Tank 2 was constructed in 1978, and Tank 3 was constructed in 1987.
The most recent major rehabilitation work was done on Tank 1 in 1999 and Tank 2 in 2008. As part of the City’s Capital Improvement Program (CIP), the City performs major maintenance on these tanks every 4-5 years. Based on inspections performed in 2018 and 2023, the City has budgeted a tank rehabilitation project (CIP 4391) for this fiscal year to address Tank 3.
In November 2023, Council awarded a contract to MKN Engineers to perform a detailed analysis and prepare technical specifications and bid documents for Tank 3. Bids for CIP 4391 were opened on March 14, 2024, and the City received six competitive bids within 20% of the engineer’s estimate ($1,066,000) that ranged from $1,002,536 to $1,204,800. The City’s review committee evaluated bids to select the lowest responsive and responsible bidder. Staff followed up with the contractor that submitted the lowest bid, Allied Painting, to confirm intent, schedule, and pricing.
Based on the firm’s qualifications presented within their bid and their experience with similar scope projects, the review committee is recommending award to Allied Painting.
FISCAL IMPACT
The cost to Rehabilitate Tank 3 as bid by Allied Painting is $1,002,536. Funding is provided from the Water Enterprise Fund as identified in the Capital Improvement Program in the FY 2023-24 budget.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Award a contract for construction of CIP 4391 to Allied Painting Inc. in the amount of $1,002,536 for the base bid and authorize the City Manager to sign and affirm change orders up to $100,000; or
Staff Report: Award of Construction Services Tank Rehabilitation Project CIP 4391 Page 2 April 8, 2024
2. Delay award of the project and provide additional direction to staff; or
3. Reject all bids, modify the project, and re-advertise for bids; or
4. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Contract
2. Bid Results
CITY OF GROVER BEACH
County of San Luis Obispo
State of California
NOTICE TO BIDDERS
SPECIAL PROVISIONS
PROPOSAL AND
CONTRACT
for
CIP 4391 – Water Reservoir Tank Rehabilitation Project
February 15, 2024
Bids Open: Thursday March 14, 2024 @ 2:00 p.m.
Approved:
02/15/2024___________
Steve Kahn, P.E., L.S., Director of Public Works Date
Attachment 1
1 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
TABLE OF CONTENTS
SECTION PAGE
NOTICE TO BIDDERS ................................................................................................................. 2 REQUIRED BID FORMS ............................................................................................................. 4 PROPOSAL ...................................................................................................................... 5 BID INFORMATION .......................................................................................................... 6 BID QUANTITIES ............................................................................................................. 7 EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION ............................................. 8 NONCOLLUSION AFFIDAVIT .......................................................................................... 10 DEBARMENT AND SUSPENSION CERTIFICATION ...................................................... 11 LIST OF SUBCONTRACTORS ........................................................................................ 12 QUESTIONNAIRE ............................................................................................................ 13 BID FORM ........................................................................................................................ 14 BIDDER’S BOND.............................................................................................................. 15 PROJECT REFERENCES ................................................................................................ 16 CONTRACT FORMS ................................................................................................................... 17 GUARANTY ...................................................................................................................... 18 CONTRACT ...................................................................................................................... 19 SPECIAL PROVISIONS .............................................................................................................. 23 SECTION 1. SPECIFICATIONS AND PLANS .................................................................. 23 SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS .................................... 29 SECTION 3. AWARD AND EXECUTION OF CONTRACT ............................................... 34 SECTION 4. BEGINNING OF WORK, TIME OF COMPLETION,
LIQUIDATED DAMAGES, HOURS OF WORK, NIGHT WORK,
AND SCHEDULED SUSPENSION ............................................................... 35 SECTION 5. GENERAL .................................................................................................... 36 SECTION 6. MEASUREMENT AND PAYMENT ............................................................... 46 SECTION 7. REFERENCE INFORMATION ..................................................................... 51 SECTION 8. MATERIALS ................................................................................................. 52 SECTION 9. DESCRIPTION OF WORK ........................................................................... 53 SECTION 10. TECHNICAL SPECIFICATIONS ................................................................ 54
2 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT City of Grover Beach
State Of California - - - - - - - - - - - - - - - NOTICE TO BIDDERS Sealed bids will be received by the City Clerk of the City of Grover Beach at the City Clerk’s Office at 154 South 8th Street, Grover Beach, CA 93433 until 2:00 p.m., on Thursday March 14th, 2024 and promptly thereafter all bids that have been duly received will be publicly opened and read aloud for furnishing to said City all labor, materials, equipment, transportation, services and supplies necessary to construct and complete the construction of the:
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
General Work Description: In general, the Base Bid Work involves removal and replacement of lead containing exterior coatings and removal and replacement of interior coating systems on an existing welded steel potable water tank located at the City’s Hillcrest Dr tank site. Improvements will also include the addition of a ladder safety system, removal and replacement of impressed current cathodic protection system, replacement of tank level gauge, replacement of a discharge valve, and general site safety improvements.
The estimated opinion of probable construction cost for this Base Bid Work is approximately $1,000,000.
Conditions of Submitting a Bid: Bids are required for the entire Work described herein.
The Contractor shall possess a Class A license at the time this Contract is awarded through Contract acceptance (Public Contract Code Section 10164).
The coating applicator shall possess a Class C-33 license at the time this Contract is awarded through Contract acceptance.
The Contractor and all subcontractors will be required to obtain a City of Grover Beach Business Tax Certificate at the time the Contract is awarded.
This Contract is subject to state contract nondiscrimination and compliance requirements pursuant to Government Code, Section 12990.
Notice to Bidders, Plans, Special Provisions, and Proposal Forms may be inspected at the Public Works Office in Grover Beach, California, and copies of said documents may be obtained on the City of Grover Beach website at https://www.grover.org/Bids.aspx. No bid will be received unless it is made on a Proposal Form furnished by the City. Bids received via FAX will not be considered.
Each bid shall be accompanied by cash, certified or cashier’s check, or bidder’s bond for not less than ten percent (10%) of the amount of the base bid, made payable to the City of Grover Beach.
Pursuant to Section 1773 of the Labor Code, the general prevailing wage rates in the county, or counties, in which the work is to be done have been determined by the Director of the California Department of Industrial Relations. These wages are set forth in the General Prevailing Wage Rates for this project available from the California Department of Industrial Relations’ Internet web site at http://www.dir.ca.gov/OPRL/PWD/. Future effective general prevailing wage rates, which have been predetermined and are on file with the California Department of Industrial Relations are referenced but not printed in the general prevailing wage rates.
3 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
Pursuant to Labor Code section 1725.5, no contractor or subcontractor may be listed on a bid proposal or be awarded a contract for public work on public works project unless registered with the Department of Industrial Relations.
Notice is also hereby given that any or all bidders may be required to furnish a sworn statement of their financial responsibility, technical ability and experience before award is made to any particular bidder.
Bidders shall contact the City of Grover Beach Department of Public Works office at [email protected] the day prior to bid opening to obtain any bidding addenda information.
Submittal of a signed bid shall be evidence that the Bidder has obtained this information and that the bid is based on any changes contained therein.
Submittal of Bidder’s Inquiries: Inquiries or questions based on alleged patent ambiguity of the plans, specifications or estimate must be communicated as a bidder inquiry prior to bid opening.
Bidder’s inquiries shall be submitted in writing via e-mail to the City of Grover Beach, Public Works Department, at: [email protected]. The cutoff time that the City will accept bidder’s inquiries is 5:00 p.m. on Tuesday March 5th, 2024. The City will respond to bidder’s inquires via bidding addenda. Any such inquiries, submitted after the cutoff time of receiving bidder’s inquiries, will not be treated as a bid protest.
Bid Submittal Instructions: On the outside of the bid envelope the Bidder shall indicate the following:
1. Name and Address of Bidder
2. Name of project on which bid is submitted
3. Date and time of bid opening
The right is reserved by the City of Grover Beach to reject any or all bids, to evaluate the bids submitted, and award the Contract to the lowest responsible bidder. The City further reserves the right to waive any informalities or minor irregularities in the bid.
No bidder may withdraw his bid for a period of sixty (60) working days after the date set for the opening thereof.
Dated this 15th day of February, 2024, at the City of Grover Beach, California.
City of Grover Beach
STATE OF CALIFORNIA
Steve Kahn
Interim Public Works Director/City Engineer
Legal Ad Published:
The Tribune: Thursdays February 15th & 22nd
4 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
REQUIRED BID FORMS
A complete bid shall include the following BID FORMS include the following:
PROPOSAL to the City of Grover Beach
BID INFORMATION AND BID QUANTITIES
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
NONCOLLUSION AFFIDAVIT
DEBARMENT AND SUSPENSION CERTIFICATION
LIST OF SUBCONTRACTORS
QUESTIONNAIRE
BID FORM
BIDDER’S BOND
PROJECT REFERENCES
6 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
BID INFORMATION
Bids are submitted for the entire Work. The amount of the bid for comparison purposes will be the total of all items. The total of unit basis items will be determined by extension of the item price bid on the basis of the estimated quantity set forth for the item.
The Bidder shall set forth for each item of Work, in clearly legible figures, an item price and a total for the item in the respective spaces provided for this purpose. In the case of unit basis items, the amount set forth under the "Item Total" column shall be the extension of the item price bid on the basis of the estimated item quantity for the item.
In case of discrepancy between the item price and the item total set forth for the item, the item price shall prevail provided, however, if the amount set forth as an item price is ambiguous, unintelligible or uncertain for any cause, or is omitted, or in the case of unit basis items, is the same amount as the entry in the "Item Total" column, then the amount set forth in the "Item Total" column for the item shall prevail in accordance with the following:
1. As to lump sum items, the amount set forth in the "Item Total" column shall be the item price.
2. As to unit basis items, the amount set forth in the "Item Total" column shall be divided by the estimated quantity for the item and the price thus obtained shall be the item price.
The City reserves the right to reject any and all bids.
The BASIS OF AWARD of the Contract will be based on the lowest, responsive, responsible “BASE” Bid. The city, at its sole discretion, may or may not elect to award the Base Bid and Additive Bid.
If this proposal shall be accepted and the undersigned shall fail to enter into the Contract, to provide the certificate(s) of insurance and endorsement(s) as required by these Special Provisions, and to give the specified Payment Bond and Performance Bond with a surety that is satisfactory to the City, within ten (10) days, not including Saturdays, Sundays and legal holidays, after the Bidder has received notice from the City that the Contract has been awarded, the City may, at its option, determine that the Bidder has abandoned the Contract, and thereupon this proposal and the acceptance thereof shall be null and void and the forfeiture of such security accompanying this proposal shall operate and the same shall be the property of the City.
The undersigned, as Bidder, declares under penalty of perjury that the only persons or parties interested in this proposal as principals are those named herein; that this proposal is made without collusion with any other person, firm, or corporation; that he has carefully examined the location of the proposed Work, the annexed proposed form of contract and the plans therein referred to; and he proposes, and agrees, if this proposal is accepted, that he will contract with the City in the form of the copy of the Contract annexed hereto, to provide all necessary machinery, tools, apparatus and other means of construction, and to do all the Work and furnish all the materials specified in the Contract, in the manner and time therein prescribed, and according to the requirements of the Engineer as therein set forth, and that he will take in full payment therefore the following item prices, to wit:
11 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
DEBARMENT AND SUSPENSION CERTIFICATION
TITLE 49, CODE OF FEDERAL REGULATIONS, PART 29
The Bidder, under penalty of perjury, certifies that, except as noted below, he/she or any other person associated therewith in the capacity of owner, partner, director, officer, manager:
is not currently under suspension, debarment, voluntary exclusion, or determination of ineligibility by any Federal agency;
has not been suspended, debarred, voluntarily excluded or determined ineligible by any Federal agency within the past 3 years;
does not have a proposed debarment pending; and
has not been indicted, convicted, or had a civil judgment rendered against it by a court of competent jurisdiction in any matter involving fraud or official misconduct within the past 3 years.
If there are any exceptions to this certification, insert the exceptions in the following space.
Exceptions will not necessarily result in denial of award, but will be considered in determining Bidder responsibility. For any exception noted above, indicate below to whom it applies, initiating agency, and dates of action.
Notes: Providing false information may result in criminal prosecution or administrative sanctions. The above certification is part of the Proposal. Signing this Proposal on the signature portion thereof shall also constitute signature of this Certification.
17 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
CONTRACT FORMS
CONTRACT FORMS shall include the following:
GUARANTY to the City of Grover Beach
CONTRACT, including the completed CONTRACT QUANTITIES and Total Contract Amount PERFORMANCE BOND (form provided by Contractor)
PAYMENT BOND (form provided by Contractor)
Insurance Certificate(s) and Endorsement(s) (form provided by Contractor) (This guaranty shall be executed by the Successful Bidder in accordance with the instructions in the Special Provisions. The Bidder may execute the guaranty on this page at the time of submitting his bid). 18 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
GUARANTY
To The City of Grover Beach
For
WATER RESERVOIR TANK REHABILITATION PROJECT
CIP# 4391
GROVER BEACH
THE UNDERSIGNED guarantees the construction and installation of all work performed under this Contract.
SHOULD any of the material or equipment prove defective or should the Work as a whole prove defective, due to faulty workmanship, material furnished or methods of installation, or should the Work or any part thereof fail to operate properly as originally intended and in accordance with the plans and specifications, due to any of the above causes, all within twelve (12) months after the date on which this Contract is accepted by the City of Grover Beach, the undersigned agrees to reimburse the City of Grover Beach, upon demand, for its expenses incurred in restoring said Work to the condition contemplated in said project, including the cost of removing and replacing any other Work necessary to make such replacement or repairs, or, upon demand by the City of Grover Beach, to replace any such material and to repair said Work completely without cost to the City of Grover Beach so that said Work will function successfully as originally contemplated.
THE CITY OF GROVER BEACH shall have the unqualified option to make any needed replacements or repairs itself or to have such replacements or repairs done by the undersigned. In the event the City elects to have said Work performed by the undersigned, the undersigned agrees that the repairs shall be made and such materials as are necessary shall be furnished and installed within a reasonable time after the receipt of demand from the City. If the undersigned shall fail or refuse to comply with its obligations under this guaranty, the City of Grover Beach shall be entitled to all costs and expenses, including attorneys' fees, reasonably incurred by reason of said failure or refusal.
Date: ________________________ _______________________________________ CONTRACTOR 19 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The City of Grover Beach
STATE OF CALIFORNIA - - - - - - - - - - - - - - - - - - CONTRACT for
WATER RESERVOIR TANK REHABILITATION PROJECT
CIP# 4391
GROVER BEACH
THIS AGREEMENT, made and concluded, in triplicate, this 8th day of April 2024, between the CITY OF GROVER BEACH, party of the first part, and, ALLIED PAINTING, INC., Contractor, party of the second part.
ARTICLE I. -- WITNESSETH, That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the said party of the first part, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, to construct this project in accordance with the State of California Department of Transportation Standard Specifications dated 2010, except as modified by these Special Provisions, the Construction Drawings, the City of Grover Beach Standard Drawings and the Contract annexed hereto. In the absence of specific standards referenced in the foregoing, water system work and materials shall comply with AWWA Standards. Labor Surcharges and the Equipment Rental Rates and General Prevailing Wage Rates of the STATE OF CALIFORNIA, Business and Transportation Agency, Department of Transportation shall apply to all work except as modified herein. All other provisions of the Notice to Bidders, Special Provisions Proposal and Contract for WATER RESERVOIR TANK REHABILITATION PROJECT , CIP #4391 (herein also referred to as “the project”), are hereby specially and incorporated by reference.
ARTICLE II. -- The said party of the first part hereby promises and agrees with the said Contractor to employ, and does hereby employ, the said Contractor to provide the materials and to do the work according to the terms and conditions herein contained and referred to, for the prices, hereinafter set forth and hereby contracts to pay the same at the time, in the manner and upon the Conditions herein set forth; and the said parties for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full performance of the covenants herein contained.
ARTICLE III. -- The statement of prevailing wages as determined by the Director of Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter 1, Article 2, Sections 1770, 1773 and 1773.1 and which is filed at the principal office of the said party of the first part in accordance with the requirements of Section 1773.2 of said Code is hereby specifically referred to and by this reference is made a part of this Contract. It is further expressly agreed by and between the parties hereto that should there be any conflict between the terms of this instrument and the bid or proposal of said Contractor, then this instrument shall control and nothing herein shall be considered as an acceptance of the said terms of said proposal conflicting herewith.
20 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT ARTICLE IV. -- By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 1725.5 of the Labor Code requiring every contractor and subcontractor, awarded work on this project, be registered with the Department of Industrial Relations and as such is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
ARTICLE V. -- By my signature hereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workmen's compensation or to undertake self insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the Work of this Contract.
ARTICLE VI. -- And the said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this Contract; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the Work until its acceptance by the said party of the first part and for all risks of every description connected with the Work, also for all expenses incurred by or in consequence of the suspension or discontinuance of Work and for well and faithfully completing the Work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Engineer under them, to wit:
21 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
CONTRACT QUANTITIES
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
Item Description Quantity Unit Unit Price Total
Base Bid Items
1 Mobilization 1 LS 20,000.00 20,000.00
2 Containment for Removal of Heavy MetalBearing Coatings 1 LS 95,000.00 95,000.00 3 Disposal of Heavy Metal-Bearing Coatings 1 LS 15,000.00 15,000.00 4 Exterior Coating 1 LS 350,000.00 350,000.00
5 Interior Coating 1 LS 437,136.00 437,136.00
6 Impressed Current Cathodic Protection
System 1 LS 32,000.00 32,000.00
7 Safe-T-Climb Ladder System and Roof Tie
Offs, and Non-Skid Tread 1 LS 8,000.00 8,000.00
8 Interior Ladder Improvements 1 LS 6,000.00 6,000.00
9 Water Level Indicator 6,000.00 6,000.00
10 Gaskets for Tank Hatch and Manways 1 LS 1,000.00 1,000.00 11 Replacement of Existing 12” Discharge Gate
Valve and Associated
Piping
1 LS 15,000.00 15,000.00
12 Removable Bollards 8 EA 800.00 6,400.00
13 Tank Disinfection and VOC Testing 1 LS 3,000.00 3,000.00 14 Eleven-Month Inspection and Activation of
Impressed Current Cathodic Protection
System
1 LS 8,000.00 8,000.00
TOTAL PROJECT BID: $ 1,002,536.00
COMPANY NAME: ALLIED PAINTING, INC.
Notes:
1. (F) denotes Final Pay per Caltrans Standard Section 9-1.02C.
2. Lump Sum items shall provide Schedule of Values per Caltrans Standard Section 9-1.16B unless directed otherwise by the Engineer.
TOTAL BASE BID AMOUNT:
$1,002,536.00
(In Figures)
One Million Two Thousand Five Hundred Thirty-Six Dollars and Zero Cents (In Words)
Bid amount of each of the above bid items must be filled in and completed in ink. In the event of a conflict between numbers given in figures and in words, the words shall control. In the event of a conflict between a unit price and the extended price, the unit price correctly multiplied by the estimated quantity shall be used in calculating the total bid.
23 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT City of Grover Beach
STATE OF CALIFORNIA - - - - - - - - - - - - - - - - - - SPECIAL PROVISIONS for
CIP 4391- Water Reservoir Tank Rehabilitation Project
GROVER BEACH
SECTION 1. SPECIFICATIONS AND PLANS
1.01 GENERAL
The Work embraced herein shall be done in accordance with the State of California Department of Transportation Standard Specifications dated 2010, except as modified by these Special Provisions, the Construction Drawings, the City of Grover Beach Standard Drawings and the Contract annexed hereto. In the absence of specific standards referenced in the foregoing, water system work and materials shall comply with AWWA Standards. Labor Surcharges and the Equipment Rental Rates and General Prevailing Wage Rates of the STATE OF CALIFORNIA, Business and Transportation Agency, Department of Transportation shall apply to all work except as modified herein.
The State Standard Specifications are hereby amended, such that, any reference to mandatory use of the International System of Units (SI) (Metric Units), is understood to allow use of United States Standard Measurers (English Units), as directed by the Engineer.
In case of conflict between the Construction Drawings, the Standards of the City of Grover Beach, the Standard Specifications, and these Special Provisions, these Special Provisions shall take precedence over and be used in lieu of such conflicting portions after which the Construction Drawings shall take precedence over and be used in lieu of the Standard Specifications and the Standards of the City of Grover Beach.
In the case of a conflict between the construction plans and the Estimated Item Quantities portion of this document, the construction plans shall take precedence over and be used in lieu of such conflicting portions.
1.02 DEFINITIONS AND TERMS
Abbreviations and terms, or pronouns in place of them, as used in the specifications and other contract documents, shall have the meaning specified in Section 1, "General", of the Standard Specifications or as modified hereinafter in Sections 1.03 and 1.04 of these Special Provisions.
1.03 ABBREVIATIONS ON THE DRAWINGS
Wherever on the drawings the following abbreviations are used, they shall be understood to mean the following:
Drawing Abbreviations and their Meanings
ABAND, ABAND’D – Abandon, Abandoned
ABS – Acrylonitrile-Butadiene-Styrene (pipe)
AC – Asphalt Concrete
ACP – Asbestos Cement Pipe
ALUM – Aluminum
APPD – Approved
AV, Air-Vac – Air-Vacuum and Air Release Valve
BC – Begin Curve, Bolt Circle or Between
Centers
BCR – Begin Curve Return
BM – Beam or Bench Mark
BNDY – Boundary
BO – Blowoff Assembly
BR – Brass
BV – Butterfly Valve
BVC – Begin Vertical Curve
CAP – Capacity
CB – Concrete Block
CC – Center to Center
CFM – Cubic Feet per Minute
24 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT CFS – Cubic Feet per Second
C&G – Curb and Gutter
CIP – Cast Iron Pipe or Capital Improvement
Project
CL – Chain Link, Clearance, Centerline, or Class
CMP – Corrugated Metal Pipe
CO – Cleanout
COMM - Communication
COMP – Compaction
CONC – Concrete or Concentric
COND – Conduit or Condition
CONSTR – Construction or Construct
CONT – Continued or Continuous
CONTR – Contractor
COR – Corner
COTG – Cleanout to Grade
CPLG – Coupling
CU – Copper or Cubic
CY – Cubic Yard
DIP – Ductile Iron Pipe
DIA – Diameter
DWG – Drawing
E – East or Electric
EA – Each
EBR – End Berm Return
EC – End Curve
ECC – Eccentric
ECR – End Curb Return
EFF – Effluent or Efficiency
EGL – Energy Grade Line
EL, ELEV – Elevation
ELEC – Electrical or Electronic
ELL – Elbow
= - Equal
EQIP – Equipment
ESM’T – Easement
EVC – End Vertical Curve
EX, EXIST – Existing
EXT – Exterior
FB – Flat Bar, Floor Beam or Field Book
F&C – Frame and Cover
FG – Finished Grade or Finished Ground
FH – Fire Hydrant
FIG – Figure
FL – Flowline
FLG – Flange
FLGD – Flanged
FLR – Floor
FM – Force Main (sewer)
FO – Fiber Optic
FP – Finished Pavement
FS – Finished Surface
FT – Feet or Foot
FTG – Footing
FUT – Future
G – Gas
GA – Gage or Gauge
GAL – Gallon
GALV – Galvanized
GIP – Galvanized Iron Pipe
GPM – Gallons per Minute
GRD – Grade or Ground
GB, GB BRK – Grade Break or Grade Change
> - Greater Than
> - Greater Than or Equal To
GV – Gate Valve
HB – Hose Bib
HCS – House Connection Sewer
HDPE – High Density Polyethylene (pipe)
HDR – Header
HGL – Hydraulic Grade Line
HLS – House Lateral Sewer
HORIZ – Horizontal
HP – Horsepower or High Point
HYD – Hydraulic or Hydrant
ID – Inside Diameter
IN – Inch or Inches
INFL – Influent
INV – Invert
INV EL – Invert Elevation
IP – Iron Pipe
IPS – Iron Pipe Size
IRRIG – Irrigation
JP – Joint Pole or Joint Pipe
JT – Joint
KW – Kilowatt
KWH – Kilowatt Hour
L – Liter
LB, # – Pound
LF – Linear Feet
LT – Left
< - Less Than
< - Less Than or Equal To
M – Meter
MAX – Maximum
MB – Mailbox
MEC JT, MJ – Mechanical Joint
MEE – Machined Each End
25 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT MFR – Manufacturer
MFR’D – Manufactured
MGD – Million Galls per Day
MH – Manhole
MIN – Minimum
MISC – Miscellaneous
MOA – Machined Over All
MTD – Mounted
N – North
NC – Normally Closed
NO – Number or Normally Open
# - Number or Pound
NPS – Nominal Pipe Size (formerly IPS)
NPT – National Pipe Thread
NRS – Non-Rising Stem
NTS – Not to Scale
OC – On Center
OD – Outside Diameter
O/H or OH - Overhead
OS&Y – Outside Screw and Yoke
OZ – Ounce
P – Pole
PCC – Portland Cement Concrete
PE – Plain End or Polyethylene
PIP – Protect-in-Place
PL – Plate, Property Line or Place
PP – Power Pole
PPM – Parts per Million
PRESS – Pressure
PROD – Products
PROP’Y – Property
PSF – Pounds per Square Foot
PSI – Pounds per Square Inch
PSIG – Pound per Square Inch Gauge
PTDF – Pressure Treated Douglas Fir
PVC – Polyvinyl Chloride (pipe)
PVMT – Pavement
R – Radius, Riser or Return, Rate of Slope
RAD – Radial
RC – Reinforced Concrete
RCP – Reinforced Concrete Pipe
RD – Road or Round
RDWD – Redwood
RED – Reducer
REINF – Reinforcing or Reinforced
REL COMP – Relative Compaction
RE-STL, REBAR – Reinforcing Steel
REQD, REQ’D – Required
RESTR’D – Restrained
RET WL – Retaining Wall
REV – Revision
RPM – Revolutions per Minute or Reinforced
Plastic Mortar Pipe
RS – Resilient Seated
RT – Right
R/W, ROW – Right-of-Way
S – South or Sewer
S X S – Slip by Slip or Socket by Socket
S X T – Slip by Thread or Socket by Thread
SCR’D – Screwed
SCH – Schedule
SD – Storm Drain
SECT – Selection or Select
SF – Square Feet
SHT – Sheet
SM – Survey Monument
SPECS – Specifications
SPEC PROV – Special Provisions
SQ – Square
SS – Sanitary Sewer
STA – Station
STD – Standard
STL – Steel
STN – Stainless
STRUCT – Structural or Structure
SW – Sidewalk
SY – Square Yard
SYM – Symmetrical or Symbol
T – Thermostat, Tangent or Telephone
T X T – Thread by Thread
TB – Thrust Block or Top of Bank
TBM – Temporary Bench Mark
TC – Top of Curb
TEMP – Temporary
TH – Thick or Thickness
THR’D – Threaded
TM – Telemetry
TP – Telephone Pole or Turning Point
TRANS – Transition or Transmitter
TS – Toe of Slope
TV – Television Cable
TW, TOW – Top of Wall
TYP – Typical
T&G – Tongue and Grove
UG – Underground
V – Valve, Volt or Volume
VAR – Varies or Variable
VCP – Vitrified Clay Pipe
VERT – Vertical
VOL – Volume
26 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT W – West, Watt or Water
W/ - With
WL – Water Line or Water Level
WM – Water Meter
WS – Water Surface, Water Service
WSEL – Water Surface Elevation
WT – Weight
WV – Water Valve, Water Valve Box
WWM – Welded Wire Mesh
X – By or Times
XS – Extra Strong
YD – Yard
27 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
1.04 TERMS IN THE STANDARD SPECIFICATIONS
Wherever in the Standard Specifications the following terms, or pronouns in place of them, are used, they shall be understood to mean the following:
DEPARTMENT OF TRANSPORTATION, or DEPARTMENT. - The City of Grover Beach.
DIRECTOR OF TRANSPORTATION, or DIRECTOR. - The Public Works Director/City Engineer acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
ENGINEER. - The Public Works Director/City Engineer acting either directly or through properly authorized agent(s), such agent(s) acting within the scope of the particular duties delegated to them.
Michael K. Nunley and Associates, Inc., (MKN) including their sub-consultant SSG Structural Engineers, Inc., is the authorized agent serving the City as ENGINEER.
ENGINEER'S ESTIMATE. - The list of estimated quantities of Work to be performed as contained in the proposal.
HIGHWAY.- The entire right-of-way, easement or property which is secured for use in constructing the improvements for this project.
STATE. - The City of Grover Beach.
STATE AGENCIES. - Whenever, in the Standard Specifications, reference is made to any STATE agency or officer, such reference shall be deemed made to any agency or officer whether STATE, County, City or Services City succeeding in accordance with law or local ordinance to the powers, duties, jurisdiction and authority of the agency or officer mentioned.
1.05 TERMS IN THESE SPECIAL PROVISIONS
Wherever in these Notice to Bidders, Special Provisions, Proposal, and Contract the following abbreviations and terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as provided in this section.
CITY. - The City of Grover Beach, and its authorized agent(s).
CITY CLERK, OR CLERK. - The Clerk of the City of Grover Beach as appointed by the City Council in accordance with the law.
CITY COUNCIL. - The legislative body of the City of Grover Beach as created by law.
CITY ENGINEER - The Public Works Director/City Engineer acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
ENGINEER, ENGINEER’S ESTIMATE and HIGHWAY. - The same as defined in Section 1.04, above, of these Special Provisions.
DEPARTMENT OF PUBLIC WORKS, or DEPARTMENT. - The Department of Public Works of the City of Grover Beach.
DESIGN ENGINEER. – The City of Grover Beach, and its agent(s). Michael K. Nunley and Associates (MKN), is the authorized agent serving the City as the DESIGN ENGINEER.
OWNER. - The City of Grover Beach.
PLANS. – Plans include the Construction Drawings and details prepared by the Design Engineer and any Standard Drawings referenced therein and the terms may be used interchangeably. For bidding 28 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT purposes, the Plans marked Bid Set shall be used as the basis for forming all bids. The Plans marked Conformed Set and approved by the City Engineer will be used as the basis for construction of all Work specified herein.
PROJECT ENGINEER. - The Public Works Director/City Engineer/CIP Manager acting either directly or through properly authorized agents, such agents acting within the scope of the particular duties delegated to them.
STATE AGENCIES. - Same as in Section 1.04 of these Special Provisions. 29 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 2. PROPOSAL REQUIREMENTS AND CONDITIONS
2.01 GENERAL
The Bidder’s attention is directed to the provisions in Section 2, “Bidding,” of the Standard Specifications and these special provisions for the requirements and conditions which the Bidder must observe in the preparation of and the submission of the bid.
In addition to the subcontractors required to be listed in conformance with Section 2-1.33C, “Subcontractor List,” of the Standard Specifications, each proposal shall have listed therein the portion of Work that will be done by each subcontractor listed. A sheet for the listing of the subcontractors is included in the Proposal.
The bidder's bond shall conform to the bond form in the Proposal for the project and shall be properly filled out and executed. The bidder’s bond form included in the proposal may be used.
In conformance with Public Contract Code Section 7106, a Noncollusion Affidavit is included in the Proposal. Signing the Proposal shall also constitute signature of the Noncollusion Affidavit.
The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this Contract. The Contractor shall carry out applicable requirements of Title 49 CFR (Code of Federal Regulations) part 26 in the award and administration of US DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this Contract, which may result in the termination of this Contract or such other remedy, as the recipient deems appropriate. Each subcontract signed by the Bidder must include this assurance.
Failure of the Bidder to fulfill the requirements of the Special Provisions for submittals required to be furnished after bid opening, including but not limited to escrowed bid documents, where applicable, may subject the Bidder to a determination of the Bidder’s responsibility in the event it is the apparent low bidder on a future public works contracts.
2.02 EXAMINATION OF PLANS, SPECIFICATIONS, CONTRACT AND SITE OF WORK The Bidder shall examine carefully the sites of the Work contemplated, the plans, the specifications, and the proposal and contract forms therefore.
The submission of a bid shall be conclusive evidence that the Bidder has investigated and is satisfied as to the conditions to be encountered, as to the character, the quality, and scope of work to be performed, the quantities of materials to be furnished, and as to the requirements of the proposal, plans, specifications and the contract.
The plans will govern for bidding purposes in the event the bid quantities conflict with the plans.
2.03 APPROXIMATE ESTIMATE
The quantities given in the proposal and contract are approximate only, being given as a basis for the comparison of bids. The City does not, expressly or by implication, agree that the actual amount of work will correspond therewith, and reserves the right to increase or decrease the amount of any class or portion of the Work, or to omit portions of the Work, as may be deemed necessary or advisable by the Engineer. Bids are required for the entire Work described herein.
2.04 REJECTION OF PROPOSALS
Proposals may be rejected if they show any alterations of form, incomplete bids, erasures or irregularities of any kind. A complete bid shall include the following documents:
NOTICE TO BIDDERS
PROPOSAL
BID INFORMATION AND BID QUANTITIES
EQUAL EMPLOYMENT OPPORTUNITY CERTIFICATION
30 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
NONCOLLUSION AFFIDAVIT
DEBARMENT AND SUSPENSION CERTIFICATION
LIST OF SUBCONTRACTORS
QUESTIONNAIRE
BID FORM
BIDDER’S BOND
To avoid bid protests and bid rejections, bidders are reminded to include the following information in all bids to California Public Agencies:
1) Contractor’s license number
2) Expiration date of Contractor’s license
3) The following statement: “The Contractor’s license number and expiration date stated herein are made under penalty of perjury”.
NOTE: The form titled “Bid Form” attached hereto requires the above information.
The right is reserved to reject any and all proposals.
2.05 BIDDER'S BOND
All bids shall be presented under sealed cover, marked "BID" and shall be accompanied by cash, cashier's check, or bidder's bond, made payable to the City of Grover Beach for an amount equal to ten percent (10%) of the amount of said base bid, and no bid shall be considered unless such cash, cashier's check, or bidder's bond is enclosed therewith.
2.06 COMPETENCY OF BIDDERS
The City of Grover Beach reserves the right to be the sole judge as to the competence of any bidder to perform the Work under this Contract. Said City may reject the proposal of any bidder for lack of financial ability or experience in performing the Work under this Contract. The Bidder’s attention is directed to the Notice to Bidders that identifies that any bidder may be required to furnish a sworn statement of their financial responsibility, technical ability, and experience.
2.07 RELIEF OF BIDDERS
Attention is directed to the provisions of Public Contracts Code, Sections 10200 to 10205, inclusive, (STATE CONTRACT ACT), concerning relief of bidders and in particular to the requirement therein, that if the Bidder claims a mistake was made in his bid, the Bidder shall give the City written notice within five (5) days after the opening of the bids of the alleged mistake, specifying in the notice in detail how the mistake occurred.
2.08 BID PROTESTS
Bid protests are to be delivered to the following address: City of Grover Beach Department of Public Works, 154 S. 8th Street, Grover Beach, CA 93433.
2.09 ESCROW BID DOCUMENTS
Escrow documents are required for projects over $1M and include all of the quantity take-offs, calculations, quotes, notes, letters, emails, marked up plan sheets, reports, and all other information committed to hard copy or electronic media that a bidder used to determine the bid price: collectively the ‘Escrow Bid Documents’.
The two low bidders shall submit additional financial information, including the Escrow Bid Documents, within five (5) working days after the receipt of bids. The documents shall include one (1) copy of all documentary information generated in preparation of bid prices for this project, as described in Paragraph seven of this section (2.09). The Escrow Bid Documents of the successful bidder will be held in escrow for the duration of the contract.
31 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The successful bidder agrees, as a condition of award of the contract, that the Escrow Bid Documents constitute all the information used in the preparation of its bid, and that no other bid preparation information will be considered in resolving disputes or claims. The successful bidder also agrees that nothing in the Escrow Bid Documents will change or modify the terms or conditions of the contract documents.
The Escrow Bid Documents are, and will always remain, the property of the Bidder or Contractor, subject to joint review by the Engineer and the Bidder or Contractor, as provided herein.
The City stipulates and expressly acknowledges that the Escrow Bid Documents, as defined herein, are intended to constitute proprietary information. This acknowledgement is based on the City's express understanding that the information contained in the Escrow Bid Documents is not known outside bidder's business, is known only to a limited extent and only by a limited number of employees of the bidder, is safeguarded while in bidder's possession, is extremely valuable to bidder and could be extremely valuable to bidder's competitors by virtue of it reflecting bidder's contemplated techniques of construction. The City further acknowledges that bidder expended substantial sums of money in developing the information included in the Escrow Bid Documents and further acknowledges that it would be difficult for a competitor to replicate the information contained therein. The City further acknowledges that the Escrow Bid Documents and the information contained therein are made available to City only because such action is an express prerequisite to award of the contract. The City further acknowledges that the Escrow Bid Documents include a compilation of information used in bidder's business, intended to give bidder an opportunity to obtain an advantage over competitors who do not know of or use the contents of the documentation. The City further agrees to safeguard the Escrow Bid Documents, and all information contained therein, against disclosure to the fullest extent permitted by law.
Escrow Bid Documents will be used to assist in the negotiation of price adjustments, supplemental agreements, and contract modifications and in the settlement of disputes and claims. They will not be used for pre-award evaluation of the bidder’s anticipated methods of construction or to assess the bidder’s qualifications for performing the Work.
Bidders may submit Escrow Bid Documents in their usual cost- estimating format; a standard format is not required. It is not the intention of this specification to cause the bidder extra work during the preparation of the proposal, but to ensure that the Escrow Bid Documents will be adequate to enable complete understanding and proper interpretation for their intended use. The Escrow Bid Documents shall be submitted in the English language.
It is required that the Escrow Bid Documents clearly itemize the estimated costs of performing the Work of each bid item contained in the bid schedule. Bid items should be separated into sub-items as required to present a detailed cost estimate and allow a detailed cost review. The Escrow Bid Documents shall include all quantity takeoffs, estimates of crews, and equipment, calculations of rates of production and progress, copies of quotes from subcontractors and suppliers, and memoranda, narratives, add/deduct sheets, and all other information used by the bidder to arrive at the prices contained in the bid proposal.
Estimated costs should be broken down into the bidder's usual estimate categories such as direct labor, repair labor, equipment ownership and operation, expendable materials, permanent materials and subcontract costs as appropriate. Plant and equipment and indirect costs should be detailed in the bidder's usual format. The bidder’s allocation of plant and equipment, indirect costs, contingencies, markup and other items to each bid item shall be included.
All costs shall be identified. For bid items amounting to less than $10,000, estimated unit costs are acceptable without a detailed cost estimate, provided that labor, equipment, materials and subcontracts, as applicable, are included and provided that indirect costs, contingencies and markup, as applicable, are allocated.
Bid documents provided by the City should not be included in the Escrow Bid Documents unless needed to comply with the requirements herein.
32 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT The Escrow Bid Documents shall be submitted to the City by the two low bidders in container(s) within five (5) working days after the time for receipt of bids. The container shall be clearly marked on the outside with the bidder's name, date of submittal, project name, contract number, project number, and the words "Escrow Bid Documents". After inspection by the City’s representative, the box will be sealed.
The documents can be scanned and submitted on a thumb drive or submitted on paper, or a combination of the two types. Sealed container(s) shall consist of boxes in the following standard sizes:
Standard Cube (LL) 15”x12”x10”; Letter Banker 24”x12”x10”; or Legal Banker: 24”x15”x10” for hard copy submittals.
The Escrow Bid Documents shall be accompanied with a certification signed by an individual authorized by the bidder to execute the bidding proposal, stating that the material in the Escrow Bid Documents constitutes all the documentary information used in preparation of the bid and that the bidder has personally examined the contents of the Escrow Bid Documents container and has found that the documents in the container are complete.
The Escrow Bid Documents of the apparent successful bidder will be examined, organized, and inventoried by the Engineer, together with members of the bidder's staff who are knowledgeable in how the bid was prepared. This examination is to ensure that the Escrow Bid Documents are legible and complete. It will not include review of, and will not constitute acceptance of proposed construction methods, estimating assumptions, or interpretations of contract documents. Examination will not alter any condition or term of the contract.
If all the documentation required as indicated above has not been included in the original submittal, additional documentation may be required, at the City’s discretion, prior to award of the contract. The detailed breakdown of estimated costs shall be reconciled and revised, if appropriate, by agreement between the bidder and the City before making the award. Once it has been determined that all of the documentation has been included, the box will be sealed. The Contractor can choose to provide tamper proof tape, or security tape. Otherwise, the box will be sealed, and the tape will be signed. The Escrow Bid Documents will be placed in storage at City Hall.
If the contract is not awarded to the apparent successful bidder, the Escrow Bid Documents of the bidder next to be considered for award shall be processed as described.
Timely submission of complete Escrow Bid Documents is an essential element of the bidder's responsibility and a prerequisite to a contract award. Failure to provide the Escrow Bid Documents will be sufficient cause for the City to reject the bid.
Escrow Bid Documents submitted by unsuccessful bidders will be returned unopened, unless opened as provided above, following award of the contract. Unsuccessful bidders shall pick up the Escrow Bid Documents from the City 14 days of written notice.
If any bidder's proposal is based upon subcontracting any part of the Work, each subcontractor whose total subcontract price was proposed by the bidder shall provide separate Escrow Documents to be included with those of the bidder. Such documents shall be opened and examined in the same manner at the same time as the examination described above for the apparent successful bidder.
If the Contractor wishes to subcontract any portion of the Work after award, the City retains the right to require the Contractor to submit Escrow Documents from the subcontractor before the subcontract is accepted.
The Escrow Bid Documents will be examined by both the City and the Contractor, at any time deemed necessary by the Director, unless the Contractor waives the right to be present by failing to appear at the designated time and place. Examination of the Escrow Bid Documents is subject to the following 33 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT conditions:
(a) As trade secrets, the Escrow Bid Documents are intended to constitute proprietary and confidential material as described in Paragraphs four and five of this section (2.09). (b) The City and the Contractor shall each designate, in writing to the other party and within ten days after execution of the contract, representatives who are authorized to examine the Escrow Bid Documents. No other person shall have access to the Escrow Bid Documents.
(c) Access to the Escrow Bid Documents may take place only in the presence of duly designated representatives of both the City and the Contractor, unless the Contractor waives its right to be present by failing to appear at the designated date and time at which the Escrow Bid Documents will be examined.
(d) The City will provide 48 hours’ notice before opening or examining the bid documents.
If the Contractor does not respond or does not send a representative, the City will examine the documents without the Contractor being present.
The Escrow Bid Documents will be returned to the Contractor at such time as the contract has been completed, all claims have been resolved, and final payment has been accepted by the Contractor. The Contractor shall pick up the Escrow Bid Documents from the City within 14 days of written notice. 34 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 3. AWARD AND EXECUTION OF CONTRACT
3.01 GENERAL
The Bidder's attention is directed to the provisions in Section 3, “Contract Award and Execution," of the Standard Specifications and these Special Provisions for the requirements and conditions concerning award and execution of Contract.
3.02 AWARD OF CONTRACT
The award of the Contract, if it be awarded, will be to the lowest responsible bidder whose bid complies with all the requirements prescribed.
The BASIS OF AWARD of the Contract will be based on the lowest, responsive, responsible “Base Bid”. The City, at its sole discretion, may or may not elect to award the Base Bid or Additive Bid.
3.03 EXECUTION OF CONTRACT
The Contract shall be executed by the Successful Bidder and shall be returned, together with the Guaranty, the payment and performance bonds, and the insurance certificate(s) and endorsement(s) to the City within TEN (10) business days, not including Saturdays, Sundays and legal holidays, after the Successful Bidder has received the Contract for execution. Failure to do so shall be just cause for forfeiture of the Successful Bidder’s bond. The executed contract documents shall be delivered to the following address:
City of Grover Beach Department of Public Works
154 S. 8th Street
Grover Beach, CA 93433
3.04 CONTRACT BONDS
3.04-A PERFORMANCE BOND. The Contractor shall furnish a surety bond as security for the faithful performance of this Contract by the Contractor in an amount equal to one hundred percent (100%) of the Contract price.
3.04-B PAYMENT BOND. The Contractor shall furnish a surety bond as security for the payment of the claims of laborers, mechanics or materialmen employed on the Work under the Contract and shall contain all the provisions required by law, in the amount of fifty percent (50%) of the Contract price.
3.05 CITY BUSINESS TAX CERTIFICATE AND ENCROACHMENT PERMIT The Contractor and all subcontractors shall obtain a City of Grover Beach Business Tax Certificate and pay all related fees. The Contractor will also be required to obtain an encroachment permit from the City but fees will be waived.
35 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 4. BEGINNING OF WORK, TIME OF COMPLETION,
LIQUIDATED DAMAGES, HOURS OF WORK, NIGHT WORK,
AND SCHEDULED SUSPENSION
Attention is directed to the provisions in Section 8-1.04, "Start of Job Site Activities," Section 8-1.05, "Time," Section 8-1.06, “Suspensions,” and Section 8-1.10, "Liquidated Damages," of the Standard Specifications and these Special Provisions.
A Preconstruction Conference (reference: Standard Specification 8-1.03) will be required not less than seven (7) days prior to any construction. This meeting will include the City of Grover Beach, the City’s Authorized Agents (when applicable, the project management, construction management, and/or design engineering), the Contractor, and necessary subcontractors. Utility companies who have assets within the work zone will be invited to this conference meeting.
The Contractor shall submit in accordance with Standard Specification 5-1.23 to the Engineer the following required submittals at or before the Pre-Construction Conference meeting:
Baseline Construction Schedule
Water Pollution Control Plan
Traffic Control Plan
These submittals will be reviewed and processed by the Engineer per the referenced Standard Specification.
The City will prepare conformed contract documents by incorporating bid addenda into the bidding documents. The City will provide the Contractor with three (3) full-size prints of the conformed Plans and three (3) complete Specification books. Additional quantities of the contract document plans and/or Specifications can be furnished by the City at reproduction cost. Softcopies of these documents in PDF format are available from the Engineer upon the Contractor’s submittal of a Request for Information (RFI).
The Contractor shall begin work within THIRTY (30) calendar days after the Contract has been approved by the attorney appointed and authorized to represent the City of Grover Beach.
This Work shall be diligently prosecuted to completion before the expiration of SIXTY (60) WORKING DAYS beginning on the 30th calendar day after approval of the Contract. The City will issue a Notice to Proceed that reflects this duration for Contract time.
The Contractor shall pay to the City of Grover Beach the sum of ONE THOUSAND DOLLARS ($1,000.00) per day, for each and every calendar days’ delay in finishing the Work in excess of the number of working days prescribed above.
Hours of work shall be 7:00 a.m. to 5:00 p.m. on working days unless night work is approved by the City Engineer in writing.
Night work may be allowed between the hours of 10:00 p.m. and 6:00 a.m. when approved in writing by the City Engineer. Requests for night work shall be submitted to the Engineer no later than 96-hours before the date of the night work starts. No additional compensation will be allowed for night work.
Scheduled suspension of the work shall occur during the time(s) identified below, and the Contractor shall provide for a smooth and unobstructed passageway through the work during the suspension, said passageway shall be included within the cost of the project.
Scheduled Suspension Dates: NONE
Refer to Standard Specifications 8-1.06, “Suspensions” for other related suspensions. 36 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 5. GENERAL
5.01 SUBCONTRACTING AND SUPERINTENDENCE
Attention is directed to Section 5-1.13, "Subcontracting," Section 7-1.07, "Legal Actions Against the Department," and Section 5-1.16, "Representative," of the Standard Specifications and these Special Provisions.
The Contractor shall give his personal attention to the fulfillment of the Contract and shall keep the Work under his control. No subcontractor will be recognized as such, and all persons engaged in the Work of construction will be considered as employees of the Contractor.
Attention is directed to the requirement in said Section 5-1.13A that the Contractor perform at least thirty percent (30%) of the Work with his own organization.
The "List of Subcontractors," which is part of the proposal, shall be completed listing all subcontractors who will perform any of the Work under this Contract.
Attention is directed to the requirement in said Section 5-1.16, “Representative,” that the Contractor designate in writing an authorized representative with authority to act for the Contractor and that said representative shall be present at the site of the Work while work is in progress.
5.02 LEGAL ACTIONS AGAINST THE CITY
Attention is directed to Section 7-1.07, "Legal Actions Against the Department," of the Standard Specifications for the requirements should litigation be brought against the City concerning compliance by the City with STATE or Federal laws, rules or regulations applicable to the Work.
5.03 AUTHORITY OF THE ENGINEER
In accordance with Section 5-1.03, "Engineer’s Authority," of the Standard Specifications, the Engineer shall decide all questions regarding the Work and shall have authority to enforce and make effective his decisions.
5.04 INSPECTION
The Contractor's attention is directed to Section 5, "Control of Work," of the Standard Specifications and these Special Provisions.
Should the Contractor desire to work on a Saturday, a Sunday or a designated holiday, or between the hours of 5:00 p.m. and 7:00 a.m., then issue a written submittal to the Engineer of the intent to do so at least five (5) calendar days prior to commencing said work. Should the Contractor perform any work in violation of this paragraph, the work shall be uncovered, exposed, tested and measured at the expense of the Contractor to the extent required by the Engineer in order to ascertain conformance with the plans and specifications. Any of said work which cannot be properly inspected for conformance will be rejected.
Designated legal holidays are: January 1st, Martin Luther King’s Birthday, the second and third Monday in February, the last Monday in May, July 4th, the first Monday in September, Columbus Day (day observed), Veteran’s Day, Thanksgiving Day, the day after Thanksgiving Day and December 25th. When a designated legal holiday falls on a Saturday or a Sunday, the preceding Friday or the following Monday, respectively, shall be a designated legal holiday.
5.05 VALUE ENGINEERING
Attention is directed to Section 4-1.07, “Value Engineering,” of the Standard Specifications.
5.06 EXCAVATION SAFETY PLANS AND PERMIT
Attention is directed to the provisions in Sections 6500 through 6509 and Section 6705 of the STATE LABOR CODE and in Section 7-1.02K(6)(b), “Excavation Safety,” of the Standard Specifications. Prior to constructing trenches or excavations five feet (5’) or more in depth, the Contractor shall obtain a permit from the STATE OF CALIFORNIA, Division of Industrial Safety, as required by said Section 6500. 37 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Full compensation for complying with this section shall be considered as included in the Contract prices paid for the items of Work to which said plans and permit relate and no separate payment will be made therefore.
5.07 CONTRACTOR'S RESPONSIBILITY FOR DAMAGE
Attention is directed to Section 5-1.36, "Property and Facility Preservation," of the Standard Specifications and these Special Provisions.
The Contractor shall be responsible for any liability imposed by law and by the Standard Specifications.
The Contractor shall protect existing improvements, adjacent property and roadside trees and shrubs, and shall erect tree protection fencing as directed.
The City does not anticipate any work in private property. If the contractor needs access to private property in order to do the work, the contractor must notify the City as soon as possible. The City will work with the property owner(s) to obtain a Temporary Construction Easement (TCE) at the addresses identified by the Contractor to allow access to the private property for the work to be done. The Contractor is not authorized to access the private property(ies) until the TCE has been fully executed and a copy distributed to the Contractor. The Contractor shall coordinate with the ENGINEER regarding the TCE’s.
5.08 INDEMNIFICATION AND INSURANCE
5.08-A INDEMNIFICATION. Contractor shall indemnify, defend with legal counsel approved by City, and hold harmless the City of Grover Beach, and all officers, officials, employees, authorized agents, and volunteers from and against all liability, loss, damage, expense, cost (including without limitation reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Contractor's negligence, recklessness or willful misconduct in the performance of work hereunder or its failure to comply with any of its obligations contained in this Contract, except such loss or damage which is caused by the sole or active negligence or willful misconduct of the City. Should conflict of interest principles preclude a single legal counsel from representing both City and Contractor, or should City otherwise find Contractor’s legal counsel unacceptable, then Contractor shall reimburse the City its costs of defense, including without limitation reasonable legal counsels fees, expert fees and all other costs and fees of litigation. The Contractor shall promptly pay any final judgment rendered against the City (and its officers, officials, employees, authorized agents, and volunteers) with respect to claims determined by a trier of fact to have been the result of the Contractor’s negligent, reckless or wrongful performance. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Contract.
Contractor obligations under this section apply regardless of whether or not such claim, charge, damage, demand, action, proceeding, loss, stop notice, cost, expense, judgment, civil fine or penalty, or liability was caused in part or contributed to by an Indemnitee; however, without affecting the rights of City under any provision of this Contract, Contractor shall not be required to indemnify and hold harmless City for liability attributable to the active negligence of City, provided such active negligence is determined by agreement between the parties or by the findings of a court of competent jurisdiction. In instances where City is shown to have been actively negligent and where City active negligence accounts for only a percentage of the liability involved, the obligation of Contractor will be for that entire portion or percentage of liability not attributable to the active negligence of City. The duty of the Contractor to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the CIVIL CODE.
5.08-B LIABILITY INSURANCE. The provisions of said Section 7-1.05 “Indemnification,” of the Standard Specifications regarding the retention of funds to cover claims or suits for damages shall not apply, however:
38 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Prior to the beginning of and throughout the duration of the Work, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so.
Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Contract and which is applicable to a given loss, claim or demand, will be equally available to City.
Contractor shall provide the following types and amounts of insurance:
Without limiting Contractor’s indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form satisfactory to City.
General liability insurance. Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
Automobile liability insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
Workers’ compensation insurance. Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees.
Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, authorized agents, employees, and volunteers.
Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Contract shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.
Products/completed operations coverage shall extend a minimum of three (3) years after project completion. Coverage shall be included on behalf of the insured for covered claims arising out of the actions of independent Contractors. If the insured is using subcontractors, the Policy must include work performed “by or on behalf” of the insured. Policy shall contain no language that would invalidate or remove the insurer’s duty to defend or indemnify for claims or suits expressly excluded from coverage.
Policy shall specifically provide for a duty to defend on the part of the insurer. The City, its officials, officers, authorized agents, and employees, shall be included as insureds under the policy. 39 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Proof of insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers’ compensation. Insurance certificates and endorsements must be approved by City’s risk manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Contract. City reserves the right to require complete, certified copies of all required insurance policies, at any time.
Duration of coverage. Contractor shall procure and maintain for the duration of the Contract insurance against claims for injuries to persons or damages to property, which may arise from or in connection with the performance of the Work hereunder by Contractor, his agents, representatives, employees or subcontractors. Contractor must maintain general liability and umbrella or excess liability insurance for as long as there is a statutory exposure to completed operations claims. City and its officers, officials, employees, and authorized agents shall continue as additional insureds under such policies.
Primary/noncontributing. Coverage provided by Contractor shall be primary and any insurance or selfinsurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
City’s rights of enforcement. In the event any policy of insurance required under this Contract does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Contract.
Acceptable insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City’s risk manager.
Waiver of subrogation. All insurance coverage maintained or procured pursuant to this Contract shall be endorsed to waive subrogation against City, its elected or appointed officers, authorized agents, officials, employees, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors.
Enforcement of Contract provisions (non estoppel). Contractor acknowledges and agrees that any actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
Requirements not limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Notice of cancellation. Contractor agrees to oblige its insurance agent or broker and insurers to provide to City with a thirty (30) day notice of cancellation (except for nonpayment for which a ten (10) day notice is required) or nonrenewal of coverage for each required coverage. 40 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT Additional insured status. General liability policies shall provide or be endorsed to provide that City and its officers, officials, employees, authorized agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies.
Prohibition of undisclosed coverage limitations. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing.
Separation of insureds. A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
Pass through clause. Contractor agrees to ensure that its sub-consultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to City for review.
City’s right to revise requirements. The City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving the Contractor a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the Contractor, the City and Contractor may renegotiate Contractor’s compensation.
Self-insured retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
Timely notice of claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Contract, and that involve or may involve coverage under any of the required liability policies.
Additional insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.
5.09 LABOR
5.09-A GENERAL. Attention is directed to the provisions of Section 7, "Legal Relations and Responsibility," of the Standard Specifications regarding labor, to the California Labor Code, and to these Special Provisions.
5.09-B PREVAILING WAGE. Attention is directed to Section 7-1.02K(2), “Wages,” of the Standard Specifications and as stated in the “Notice to Bidders.” The general prevailing wage rates determined by the Director of Industrial Relations are available at:
http://www.dir.ca.gov/DLSR/PWD
5.09-C LABOR DISCRIMINATION. Attention is directed to Section 1735 of the Labor Code.
5.09-D DEPARTMENT OF INDUSTRIAL RELATIONS. Attention is directed to Section 1725.5 of the Labor Code regarding qualifications to bid or be listed in a bid proposal, or engage in the performance of any public works contract.
41 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
5.10 NOISE CONTROL
The Contractor's attention is directed to Section 14-8.02, "Noise Control," of the Standard Specifications and to these Special Provisions.
The noise level from the Contractor's operations, between the hours of 7:00 a.m. and 7:00 p.m., shall not exceed 86dB(A) at a distance of fifty feet (50'). This requirement in no way relieves the Contractor from responsibility for complying with local ordinances regulating noise level.
Said noise level requirement shall apply to all equipment on the job or related to the job, including, but not limited to trucks, transit mixers or transit equipment that may or may not be owned by the Contractor.
The use of loud sound signals shall be avoided in favor of light warnings except those required by safety laws for the protection of personnel.
Full compensation for conforming to the requirements of this section shall be considered as included in the Contract prices paid for the various items of Work involved and no additional compensation will be allowed therefore.
5.11 PROJECT APPEARANCE
The Contractor shall maintain a neat appearance to the Work. In any area visible to the public, the following shall apply.
When practicable, broken concrete and debris developed during clearing and grubbing shall be disposed of concurrently with its removal. If stockpiling is necessary, the material shall be removed or disposed of weekly.
The Contractor shall furnish trash bins for all debris from structure construction. All debris shall be placed in trash bins daily. Forms or falsework that are to be reused shall be stacked neatly concurrently with their removal. Forms and falsework that are not to be reused shall be disposed of concurrently with their removal.
Equipment for use on the project shall be stored on side streets away from business frontages and shall be removed and stored at the Contractor’s own yard if not in use for more than five working days. The Contractor may secure a staging area on private property if the Contractor makes arrangements to secure access to private property for staging during the Work.
Full compensation for conforming to the provisions in this section, not otherwise provided for, shall be considered as included in the Contract prices paid for the various items of Work involved and no additional compensation will be allowed therefore.
5.12 GUARANTY AND BONDS
A material guaranty for a period of twelve (12) months from the date of Contract acceptance as notified in writing by the DIRECTOR for all the items of Work as designated in the Engineer's Estimate will be required and shall conform to the provisions in Section 6-3.06, "Guarantee," of the Standard Specifications. A guaranty form for this purpose is included in the contract forms.
ALL MATERIALS AND WORKMANSHIP FURNISHED SHALL BE GUARANTEED.
Full compensation for furnishing the guaranty and bonds will be considered as included in the Contract price or prices paid for the items of Work involved and no additional compensation will be allowed therefore.
5.13 SUBCONTRACTING
No subcontract releases the Contractor from the Contract or relieves the Contractor of their responsibility for a subcontractor's work.
42 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT If the Contractor violates Public Contract Code Section 4100 et seq., the City of Grover Beach may exercise the remedies provided under Public Contract Code Section 4110. The City of Grover Beach may refer the violation to the Contractors State License Board as provided under Public Contract Code Section 4111.
The Contractor shall perform work equaling at least 30 percent of the value of the original total bid with the Contractor’s own employees and equipment, owned or rented, with or without operators.
Each subcontract must comply with the Contract.
Each subcontractor must have an active and valid State contractor's license with a classification appropriate for the work to be performed (Business and Professions Code, Section 7000 et seq.).
Each subcontractor must have an active and valid California Department of Industrial Relations (DIR) Registration number appropriate for the work to be performed.
Submit copies of subcontracts upon request by the Engineer.
Before subcontracted work starts, submit a Subcontracting Request form.
Do not use a debarred contractor; a current list of debarred contractors is available at the Department of Industrial Relations' Web site.
Upon request by the Engineer, immediately remove and not again use a subcontractor who fails to prosecute the Work satisfactorily.
Each subcontract and any lower tier subcontract that may in turn be made shall include the "Required Contract Provisions Federal-Aid Construction Contracts" in Section 7-11.1 of the Standard Specifications.
Noncompliance shall be corrected. Payment for subcontracted work involved will be withheld from progress payments due, or to become due, until correction is made. Failure to comply may result in termination of the Contract.
5.14 TRAFFIC CONTROL PLAN
Attention is directed to the provisions in Section 7-1.03, "Public Convenience," of the Standard Specifications and these special provisions. One lane of traffic in each direction shall be open at all times during the Work except for very short periods when needed to move equipment or materials. Side streets may be closed upon City Engineer approval of a traffic control plan prepared by the Contractor.
Full road closures for any extended period of time will only be approved after City Engineer approval of a traffic control detour plan prepared by the Contractor.
If at any time during the Work or during any scheduled delays the Contractor fails to maintain traffic control signs and delineators, the City may contract directly for the work and all costs including 15% administrative fees will be deducted from payment due the Contractor.
5.15 PUBLIC CONVENIENCE
Attention is directed to the provisions in Section 7-1.03, "Public Convenience," of the Standard Specifications and these Special Provisions.
The Contractor shall schedule and conduct his work so as to limit inconvenience to businesses located in or near the Work zone. Access to businesses shall be available at all times unless otherwise approved by the City Engineer. On-street parking shall be opened to the public when not in conflict with the day’s scheduled work. Public traffic shall be permitted to pass through the Work at all times during construction unless otherwise approved by the City Engineer. During nights, weekends or other times when the Contractor is not on site working and when traffic is routed on a travel area next to a drop off of more than 1-inch the Contractor shall backfill the adjacent excavation with compacted base material to within 43 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT 1-inch of the traveled way surface a minimum of 3-feet outside of the traveled way and shall maintain delineators at the edge of the traveled way. Minimum traveled way shall be 11-feet. Upon approval by the City Engineer, traffic may be routed onto compacted base. The Contractor shall provide reduced speed signs, shall inspect the traveled way twice daily and shall water and maintain the base free of ruts and depressions.
The Contractor shall prepare 3-feet x 3-feet signs, reflective blue letters on white background indicating that businesses are open during construction. One sign shall be placed in each direction ahead of the Work on temporary barricades or sign posts installed and maintained by the Contractor.
The Contractor shall provide changeable message signs in each direction ahead of the Work beginning 10 days prior to construction and continuing for 30-calendar days while the work is in progress. The message indication shall include “Roadwork, Expect Delays” and the duration of the Work.
The Contractor shall inspect and maintain all construction signs and delineators twice daily during the closures or suspension identified above.
Full compensation for public convenience will be considered as included in the Contract price or prices paid for the items of Work involved and no additional compensation will be allowed therefore.
5.16 FACILITIES (UNDERGROUND AND/OR ABOVEGROUND)
The information and data shown or indicated in the contract documents with respect to existing underground and/or aboveground facilities at or contiguous to the site is based on information and data furnished by the owners of such underground and/or aboveground facilities, including the City, or by others. Unless it is otherwise expressly provided in the Special Provisions:
City shall not be responsible for the accuracy or completeness of any such information or data; and
The cost of all of the following shall be included in the Contract price paid for various items of Work involved and no separate additional payment will be made therefore and the Contractor shall have full responsibility for:
o Reviewing and checking all such information and data; o Locating via potholing all underground facilities shown or indicated in the contract documents. Contractor shall determine the location and depth of all utilities via potholing, including service connections, which have been marked by the respective utility owners and which may affect or be affected by the Contractor’s operations. Full compensation for such Work shall be considered as included in Contract price; o Coordination with all utility service providers for Work affecting their facilities; and o The safety and protection of all such underground and/or aboveground facilities and repairing any damage thereto resulting from the Work.
If an underground facility is uncovered or revealed at or contiguous to the site which was not shown or indicated, or not shown or indicated with reasonable accuracy in the contract documents, Contractor shall, promptly, but in no case more than five (5) Days after becoming aware thereof and before further disturbing conditions affected thereby or performing any Work in connection therewith (except in an emergency), identify the owner of such underground facility and give written notice to that owner and to City. City will promptly review the underground facility and determine the extent, if any, to which a change is required in the contract documents to reflect and document the consequences of the existence or location of the underground facility. During such time, the Contractor shall be responsible for the safety and protection of such underground facility.
The Contractor shall review the pothole data they collect and determine the proper methods to achieve required compaction over utility lines without damaging the existing facilities.
The Contractor shall review the pothole data they collect prior to purchasing any and all valves, couplings, fittings, restraints, or any other components and appurtenances necessary for connections to existing 44 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT utilities. The Contractor shall expect to work with various existing pipe materials, including but not necessarily limited to steel, asbestos cement, ductile iron, and PVC; therefore, the potholing information needed to be collected shall include any and all dimensions necessary for the successful and water-tight connection with the existing facilities. All potholing data shall be collected a minimum of fifteen (15) working days before the utility improvement work is scheduled to be performed to allow sufficient time for the Contractor’s parts to be ordered and delivered. Furthermore, the minimum of fifteen (15) working days is necessary to accommodate any redesign effort by the City should differing site conditions of underground facilities be encountered. Full compensation for such Work shall be considered as included in Contractor’s Bid price.
When underground utility work is part of this Contract, then the Contractor shall review the pothole data prior to purchasing any fittings, restraints, or other components necessary for connections to existing utilities.
The following is contact information for utility companies having infrastructure within the City is provided as reference to the Contractor.
Utility Company Contact Name e-mail
Phone (805)
Area Code Address
Electrical PG&E Denise Clarke [email protected] 805-546-5272 4325 S. Higuera SLO, 93401
Phone AT&T Neil Zakaria [email protected] 805-546-7012 196 Suburban Rd SLO, 93401
Fiber/Phone Charter Tim Lindsay [email protected] 805-544-1962, X 3353
7555 San Luis Ave
Atascadero, CA 93422
Fiber Astound Shawn Thomas [email protected] 805-548-8070 711 Tank Farm Rd #210 San Luis Obispo, CA
93401
Oil Phillips 66 Leo Martinez [email protected] 805-226-2656 1232 Park St, Ste 300 Paso Robles, 93446
Gas So Cal Gas Scott Hale [email protected] 805-681-7939 750 Industrial Way SLO, 93401
Water/Sewer Grover Beach Public Works
Department
[email protected] 805-473-4530 154 S. 8th St
Grover Beach, 93433
5.17 ORDER OF WORK
The Contractor shall arrange his work order and schedule to provide the least possible disruption to business and on-street parking access.
5.18 DIFFERING SITE CONDITIONS
5.18-A CONTRACTOR'S NOTIFICATION. Contractor shall promptly notify the City’s Engineer if either of the following conditions are found:
1. Physical conditions differing materially from either of the following:
Contract documents
Job site examination
2. Physical conditions of an unusual nature, differing materially from those ordinarily encountered and generally recognized as inherent in the Work provided for in the Contract.
Contractor shall provide in writing details explaining the information relied upon and the material differences discovered.
If Contractor fails to promptly notify the Engineer, then Contractor waives the differing site condition claim for the period between the discovery of the differing site condition and when notification was provided to the Engineer.
If Contractor disturbs the site after discovery and before the Engineer's investigation, the Contractor waives the differing site condition claim.
5.18-B ENGINEER'S INVESTIGATION AND DECISION. Upon Contractor’s notification, the Engineer investigates job site conditions and:
45 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
1. Notifies the Contractor whether to resume affected work.
2. Decides whether the condition differs materially and is cause for an adjustment of Contract time, Contract price, or both.
5.19 COOPERATION
Should construction be underway by the City, other agencies, utility providers, or other contractors within or adjacent to the limits of Work specified or should work of any other nature be underway by other forces within or adjacent to said limits, then Contractor shall cooperate with all such other contractors or other forces to the end that any delay or hindrance to their work will be avoided. The City reserves the right to perform other or additional work at or near the site at any time, by the use of other forces.
When necessary, Contractor shall so conduct operations as to permit access to the site and provide time for utility work to be accomplished during normal work hours during the progress of the Work.
During the progress of the Work under this Contract, there are no other anticipated projects in the Work area of this Contract.
Responsible Party Location Type of Work Contact Information City of Grover Beach Public Works
5.20 COMPLETION OF THE WORK OF IMPROVEMENTS
Upon completion of the work of improvements, including final cleanup and as having the meaning pursuant to Public Contract Code Sections 7107(c)(1) through 7107(c)(4), the Contractor shall submit a signed written affidavit that the completion of the work of improvements has occurred, a recommended date of completion of the work of improvements, and that the project’s work zone is ready for final inspection and Contract acceptance. Within 30-calendar days after receipt of the signed written affidavit, the Engineer will inspect the work and will either (1) reject the affidavit’s recommendation of the date of completion of the work of improvements and that the work zone is ready for final inspection and Contract acceptance, specifying the defective and/or incomplete portions of the work, or (2) accept the affidavit and submit a request to the City for the Director’s written notice of Contract acceptance which will confirm the recommended date of completion of the work of improvements and establish that date as the Contract acceptance date.
If the Engineer rejects the signed written affidavit that the completion of the work of improvements has occurred, then the Contractor shall promptly remedy the defective and/or incomplete portions of the work.
Thereafter, the Contractor shall give the Engineer a revised written signed affidavit that the completion of the work of improvements has occurred and a new date based on when the defective and/or incomplete portions of the work were corrected. The foregoing procedure shall apply successively thereafter until the Engineer accepts the affidavit and requests to the City for the Director’s written notice of Contract acceptance and establish the Contract acceptance date.
46 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 6. MEASUREMENT AND PAYMENT
6.01 CHANGES
Attention is directed to Section 4-1.05, "Changes and Extra Work," and Section 9-1.04, "Force Account," and 5-1.43 “Potential Claims and Dispute Resolution,” of the Standard Specifications and these Special Provisions. Delete section 5-1.43E of the Standard Specifications.
Any changes will be set forth in a Contract Change Order which will specify, in addition to the work to be done in connection with the change made, adjustment of Contract time, if any, and the basis of compensation for such work. A Contract Change Order is approved with the City signs the Contract Change Order.
Changes in the work will be transmitted to the Contractor as either a Request for Modification Proposal (RFMP) or a written field order. The RFMP will describe the change in work and request a proposal for change in the contract price and/or time. The Contractor shall promptly prepare the requested modification proposal and return to the Engineer. The Engineer will coordinate with the Contractor for any modifications to the work or the proposed change in contract price and/or time. The outcome of the coordination will be presented within a Contract Change Order. Any contract monetary adjustments constitutes compensation in full on behalf of the contractor and his subcontractors and suppliers for all costs and markup directly or indirectly, including extended overhead, attributable to the change order, for all delays related thereto, and for performance of the change within the time frame stated. Contractor in addition agrees the adjustment to compensation to the base agreement as manifested by this change order represents any and all cost whatsoever related to cumulative impacts or any synergistic effects, whether known or unknown, that may arise out of the work performed under this contract or in conjunction with other work or change orders approved under this agreement. Contractor waives any right to request additional compensation for any reason other than agreed to in accordance with this change order.
A written field order, or other written directive, is a written notice issued by the Engineer which requires minor changes in the work but which does not involve a change in the contract price or contract times.
The purpose of a written field order is to document clarification to the plans and/or specifications. The Contractor shall issue a RFI if the written field order is unclear or if additional information is needed.
The information contained within and/or attached to any RFMP or a field order which change the plans and/or specifications are conveyed to the Contractor typically as a single copy, either in hardcopy or softcopy. The Contractor is responsible for the cost of reproduction and distribution of the materials to their personnel and/or subcontractors. No additional payment will be made for reproduction and distribution costs of documents related to changes.
6.02 PROGRESS PAYMENTS
Attention is directed to Section 9-1.16, "Progress Payments," of the Standard Specifications and these Special Provisions.
On or about the last day of each calendar month, the Contractor shall make an estimate of all work under the Contract completed to date. The Contractor shall use his “Progress Pay Estimate” form which shall be used for the estimate and submitted to the Engineer. The estimate shall be delivered to the Engineer who will verify and, if found correct, will approve such estimates. The Contractor shall make an estimate of all work under the Contract completed to date. Said estimates shall include a five percent (5%) retention by the City in accordance with Public Contract Code Section 9203(a).
Where City staff and equipment are used for work, billing will be done at the hourly billing rate for City staff. City materials and equipment will be billed in compliance with section 9-1.04. Work performed by a third party will be billed at the amount charged to the City for the work plus an additional five percent markup. The total cost-plus markup may be retained from contract or for private work billed to permittee. 47 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
6.02-A OTHER PAYMENT WITHHOLDINGS. The application for progress payment and the payment thereof, or both, may at any time, be withheld or reduced if, in the opinion of the Engineer, the Contractor is not performing the Work in accordance with the Contract in a material respect, diligently and efficiently endeavoring to comply with intent of the Contract, of if the Contractor shall fail to pay his labor and material bills as they become due. In determining whether the Contractor’s failure to perform in accordance with the Contract is material, the Engineer will give consideration, among other factors, to whether the Contractor’s failure to perform endangers the public health, safety, and welfare, and whether the Work is being performed in accordance with the accepted construction schedule.
The City may keep monies which would otherwise be payable at any time hereunder, and apply the same, or so much as may be necessary therefore, to the payment of expenses, losses, or damages, as determined by the Engineer, incurred by the City for which the Contractor is liable under the Contract including but not limited to:
1. Failure of the Contractor to submit or obtain acceptance of a progress schedule, schedule of values, and any updated schedules;
2. Defective or non-conforming work;
3. Costs incurred by the City to correct, repair or replace defective or nonconforming work or to complete the Work;
4. A reasonable doubt that the Work can be completed for the balance then unpaid;
5. A reasonable concern by the City that the materials, equipment or component parts are not in proper operation condition;
6. Assessment of Liquidated Damages;
7. Failure to perform in accordance with the Contract;
8. A reasonable concern that cost or liability that may occur to the City as the result of the Contractor’s, subcontractor’s or supplier’s improper acts, omissions, fault, or negligence will cause City to incur cost, expenses or liability (even if City is indemnified for such cost, expense or liability);
9. Deduction in Work;
10. Failure of the Contractor to repair damaged materials, equipment, property, or work;
11. Failure of the Contractor to provide or obtain review of submittals;
12. Failure to pay subcontractors or suppliers;
13. Failure to keep record plans/documents (e.g. as-built drawings) up to date subject to a monthly inspection by the Engineer;
14. Failure to comply with all applicable federal, state, and local laws, statutes, regulations, codes, licenses, easements, and permits:
15. Failure to obtain and maintain applicable permits, insurance, and bonds; and
16. Failure to comply with the Contract safety requirements.
6.03 FINAL PAYMENT
Attention is directed to Section 9-1.17, "Payment After Contract Acceptance," Section 9-1.17(2)(b), "Overhead Claims," and Section 9-1.21, "Clerical Errors," and 9-1.22 “Claim Resolution Procedure,” of the Standard Specifications and these Special Provisions.
Replace 2nd paragraph in section 9-1.17C with:
Submit either a written acceptance of the proposed final estimate or a claim statement postmarked or hand delivered before the 31st day after receiving the proposed final estimate.
Delete 3rd paragraph in section 9-1.17C.
9-1.17D Final Payment and Claims
9-1.17D(1) General
Replace section 9-1.17D(1) with:
If you accept the proposed final estimate or do not submit a claim statement within 30 days of receiving the proposed final estimate, the Engineer will process the proposed final estimate for payment. The final payment will not be due and payable until the expiration of 40 days from the date the notice of completion 48 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT is filed with the County of San Luis Obispo. The Notice of Completion will be filed within five days of formal acceptance of the work by the City Council or its designated representative, upon the recommendations of the Engineer. This final estimate and payment is conclusive except as specified in sections 5-1.27, 6-3.06, and 9-1.21.
If you submit a claim statement within 30 days of receiving the Engineer's proposed final estimate, the Engineer furnishes a semifinal estimate to the Contractor and the Department pays the amount due within 30 days. The semifinal estimate is conclusive as to the amount of work completed and the amount payable except as affected by the claims or as specified in sections 5-1.27, 6-3.06, and 9-1.21. 9-1.17D(2) Claim Statement
9-1.17D(2)(a) General
Add to section 9-1.17D(2)(a).
For each claim, submit a claim statement showing:
1. The identification number
2. Date the Initial Potential Claim was furnished to the Engineer
3. Date the Supplemental Potential Claim was furnished to the Engineer
4. The final amount of additional payment requested
5. Attach a copy of the Full and Final Potential Claim Record Submit claims to:
Greg Ray, Public Works Director/City Engineer
154 S. 8th Street
Grover Beach, CA 93433
9-1.17D(2)(b) Overhead Claims
Replace 6th paragraph in section 9-1.17D(2)(b) with:
The CPA's audit must be performed as an examination-level engagement under the attestation engagements in the Government Auditing Standards published by the Comptroller General of the United States. The CPA’s audit report must express an opinion whether or not your calculations of your actual field and home office overhead daily rates comply with section 9-1.17D(2)(b). The attest documentation prepared by the CPA in connection with the audit must be reproduced and submitted for review with the audit report.
9-1.17D(2)(d) Waiver
Add to 1st paragraph in section 9-1.17D(2)(d).
You did not comply with applicable notice or protest requirements including but not limited to:
section 4-1.06
section 5-1.06
section 5-1.42
section 8-1.07
9-1.17D(3) Final Determination of Claims
Delete 6th paragraph in section 9-1.17D(3)
9-1.22 CLAIM RESOLUTION PROCEDURE
Replace section 9-1.22 with:
Claim Resolution Procedure is substituted for arbitration provisions and is as follows:
1. For all claims contested by the Engineer and not included in the semifinal estimate, the Engineer may request additional information within 30 days of submittal of the semifinal estimate. A proof of mailing or delivery must be retained.
49 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
2. You must submit to the Engineer the information requested for each claim within 30 days of the date of mailing of the Engineer’s request. Proof of mailing or Engineer’s receipt will be retained for the submittal. Failure to timely submit the information requested is deemed a waiver of the claim.
3. The Engineer will submit a written response to you for each claim within 30 days after the date of mailing of your submittal, or if the Engineer did not request additional information, within 30 days of submittal of the semifinal estimate.
4. If you dispute the Engineer’s written response to any claim, or the Engineer fails to respond within the time specified, you must notify the Engineer in writing, either within 15 days of the Engineer’s response or the Engineer’s failure to respond within the specified time period, and demand an informal meeting to discuss and attempt to settle the issues remaining in dispute. Upon receipt of such a demand, the Engineer will schedule such a meeting within 30 days.
5. Either party may request non-binding mediation at any time following the informal meeting in an attempt to settle any issues remaining in dispute. If both sides agree to mediation and agree on a mediator, the parties must pay equally the fees and expenses of the mediator. The parties must select a disinterested third person as mediator within 15 days following a written agreement to mediate and the mediation must commence within 30 days of selection of the mediator unless the parties mutually agree otherwise. If the parties fail to select a mediator within the 15-day period, any party may bring an action in court subject to the provisions of this Agreement.
Upon the successful completion of the Contractor’s notification process for the completion of the work improvements specified within Special Provisions Section 5, and upon the prerequisite documentation specified below, then the Engineer shall prepare a final, itemized statement of quantities and payment due, which statement shall be verified in writing by the Contractor. Upon acceptance of the Work by the City, the City shall file a "Notice of Completion". Thirty-five (35) days after City Council’s acceptance and filing of the Notice of Completion, the final payment shall be made to the Contractor.
Prerequisite Documentation Required Prior to Issuing Final Payment. In additional to the requirements for Final Payment set forth in the other contract documents, the Final Payment shall not become due tp the Contractor until the following has been submitted to the Engineer (Note: the Engineer reserves the right to not requirement any of the below submittals which the Engineer determines, in his/her sole discretion, is not applicable to a particular project):
1. A full, complete and proper Final Application for Payment showing the proposed total amount due the Contractor, segregated as to Contract quantities, changes in the work, and other basis for payments; deductions made or to be made for prior payments; amounts to be retained; any Claims the Contractor intends to file at that time or a statement that no Claims will be filed; and any unsettled Claims, stating amounts;
2. Written consent of surety(ies) to Final Payment;
3. Contractor’s written assurance that identified corrective work not complete and accepted will be completed by a stated date agreeable to the City;
4. The required as-built drawings of the installed improvements including existing substructures encountered (in reproducible format);
5. Reasonable proof that taxes, fees and similar obligations of Contractor have been paid;
6. Documentation that Contractor has inspected, tested, and adjusted performance of every system or facility of the work to ensure that overall performance is in compliance with terms of the Contract Documents;
7. Reasonable proof that Contractor has discontinued and removed temporary facilities and services from the work zone, along with construction tools and facilities, forms, and similar items except for Contractor’s field office;
8. Reasonable proof that Contractor has provided instructions for the City’s operation personnel on systems and equipment operational requirements;
9. A report on performance of completed installations after adjustment that appear unable to comply with the requirements of the Contract Documents;
10. The operating manuals for operating and maintaining the work; and 50 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT
11. A copy of all warranties from vendors and subcontractors, operations and maintenance manuals, instructions and related agreements, equipment certifications and similar documents, and maintenance and operating instructions.
Disbursement of Final Payment. Pursuant to Public Contract Code Section 7107, if there is any dispute between the City and the Contractor at the time that disbursement of the Final Payment is due, then City may withhold from disbursement of the Final Payment an amount not to exceed one hundred fifty percent (150%) of the amount in dispute.
No Waiver of Claims by City. The making of Final Payment shall not constitute a waiver of any claims by the City including, but not limited to:
1. Unsettled stop payment notices;
2. Faulty or defective work;
3. Failure of the work to comply with the requirements of the Contract Documents;
4. Terms of special warranties required by the Contract Documents; or
5. Any other cause, unless specifically waived by the City in writing.
Waiver of Claims by Contractor, Subcontractors, and Suppliers. Acceptance of Final Payment by the Contractor, a subcontractor, or a material supplier shall constitute a waiver of claims by the payee except those previously made properly in writing in accordance with the Contract Documents and identified by the payee as unsettled at the time of Final Application for Payment.
6.04 PROMPT PAYMENT OF FUNDS WITHHELD TO SUBCONTRACTORS The City shall hold retention from the Contractor and shall make prompt and regular incremental acceptances of portions, as determined by the City, of the Work, and pay retention to the Contractor based on these acceptances. The Contractor shall return all monies withheld in retention from a subcontractor within 30 days after receiving payment for work satisfactorily completed and accepted including incremental acceptances of portions of the Work by the City. Federal law (49CFR26.29) requires that any delay or postponement of payment over 30 days may take place only for good cause and with the City’s prior written approval. Any violation of this provision shall subject the violating Contractor to the penalties, sanctions and other remedies specified in Section 7108.5 of the Business and Professions Code. These requirements shall not be construed to limit or impair any contractual, administrative, or judicial remedies otherwise available to the Contractor in the event of a dispute involving late payment or nonpayment by the Contractor, deficient subcontract performance, or noncompliance by a subcontractor.
6.05 RELEASE OF RETENTION
The release of retention shall be made pursuant to Public Contract Code Section 7107. Within 60- calendar days after the date of completion of the work of improvements and the establishment of the Contract acceptance date in accordance with the Special Provisions 5.20, “Completion of the Work of Improvements”, the retention withheld by the City shall be released. In the event of a dispute between the City and the Contractor, the City may withhold from the release of retention an amount not to exceed one hundred fifty percent (150%) of the disputed amount. This code provision will be administered as either (1) all 150% may be withheld from the Final Payment, (2) all 150% may be withheld from the retention, or (3) a combination of withhold from both the Final Payment and retention in an amount not to exceed 150%.
51 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 7. REFERENCE INFORMATION
7.01 GEOTECHNICAL INFORMATION
N/A
7.02 REFERENCE INFORMATION AVAILABLE AT THE CITY
The following reference information is available for review at the City of Grover Beach, Department of Public Works, 154 South 8th Street, Grover Beach, California, between the hours of 8:00 a.m. and Noon, and 1:00 p.m. and 4:30 p.m. on business days that the City is open.
City’s Circulation Element of the General Plan (also available on the City’s website) The Bicycle Master Plan (also available on the City’s website) Water Atlas
Sewer Atlas
Stormwater Atlas (under development, draft available for review at City) Record drawings of road improvements
Record drawings of tract developments (limited information available) City of Grover Beach Quality Assurance Plan
52 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 8. MATERIALS
8.01 GENERAL
Attention is directed to Section 6-3, "Quality," of the Standard Specifications and these Special Provisions.
All materials required to complete the Work under this Contract, except City-furnished materials as specified in Section 10 of these Special Provisions, shall be furnished by the Contractor.
8.02 TESTING
Testing shall conform to the provisions of Section 6-3, "Quality," of the Standard Specifications and these Special Provisions. Relative compaction tests may be performed by the Engineer in accordance with Test Method No. Calif. 216F, ASTM D 698, ASTM D 1556, ASTM D 1557, ASTM D 2937, ASTM D 2922 and/or ASTM D 2049. Testing frequency and location shall comply with the City of Grover Beach Quality Assurance/Quality Control (QA/QC) program. The Contractor shall provide the number and frequency of samples required by the QA/QC plan.
Full compensation for conforming to this section will be considered as included in the price paid for the Work involving testing and no separate payment will be made therefore.
8.03 FOREIGN MATERIALS
In the event the Engineer desires to witness the testing or perform in-plant inspection of foreign materials and equipment, the full cost of the Engineer's transportation and subsistence connected therewith shall be borne by the Contractor.
Note that the City has no testing facilities of its own and the Contractor shall provide all required facilities for testing foreign materials and equipment.
Full compensation for conforming to this section will be considered as included in the price paid for the Work involving foreign materials and equipment and no separate payment will be made therefore.
8.04 CITY-FURNISHED MATERIALS
Attention is directed to Section 6-2.03, "Department-Furnished Materials," of the Standard Specifications and these Special Provisions.
The City-furnished materials include only the following:
Water will be provided to the Contractor free of charge at a location to be designated by the Engineer. The Contractor shall submit to the Engineer a RFI requesting for a fire hydrant meter, and indicate an approximate location where to locate the meter. The City will evaluate the request and advise of any alternations of locations if needed.
All other materials required to perform the Work shall be furnished by the Contractor.
8.05 QUALITY ASSURANCE
The City uses a Quality Assurance Program (QAP) to ensure a material is produced to comply with the Contract. Records and reports of tests the City performs may be examined if they are available at the job site. Contractor shall schedule the work to allow time for QAP testing. 53 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 9. DESCRIPTION OF WORK
The Work, in general, consists of furnishing all materials, labor, equipment, tools, transportation and services for WATER RESERVOIR TANK REHABILITATION PROJECT, CIP #4391, GROVER BEACH.
In general, the Base Bid Work involves removal and replacement of lead containing exterior coating and removal and replacement of interior coating systems on Potable Water Tank #3 located at the City’s Hillcrest Dr tank site. Improvements will also include the addition of a ladder safety system, removal and replacement of impressed current cathodic protection system, replacement of tank level gauge, replacement of a discharge valve, and general site safety improvements.
Broken concrete or asphalt or other deleterious material is to become the property of the Contractor and shall be disposed of in accordance with the Standard Specifications.
Such other items and details, not mentioned above, that are required by the plans, Standard Specifications or these Special Provisions shall be performed, placed, constructed or installed. 54 | P a g e CIP 4391 -WATER RESERVOIR TANK REHABILITATION PROJECT SECTION 10. TECHNICAL SPECIFICATIONS
Bid Opening Date: Thursday, March 14, 2024 @ 2:00 p.m.
Bids for: Water Reservoir Tank 3 Rehabilition Project_CIP 4391 Sealed Bids Received from:
No. Company Name & Address Total Base Bid
(Page 7)
1 Olympus and Associates, Inc
4855 Burg eLane
Reno, NV 89506
$1,204,800.00
2 Paso Robles Tank, Inc
3883 Wentworth Drive Bldg B
Hemet, CA 92545
$1,158,580.00
3 Unified Field Services Corporation
6906 Downing Ave
Bakersfield, CA 93308
$1,053,073.54
4 Advanced Industrial Services
11712 Cheng Street
Los Alamitos, CA 90720
$1,099,900.00
5 Allied Painting, Inc
4 Larwin Road
Cherry Hill, NJ 08034
$1,000,936.00
6 Spiess Construction Co., Inc
201 S. Broadway St. #140
Orcutt, CA 93455
$1,087,390.00
7 *Bid results are subject to verification by engineering.
City of Grover Beach Bid Opening Results
3/14/2024 1 of 1
Attachment 2