Residential Care. A single-unit dwelling or multi-unit facility licensed or supervised by a Federal, State, or local health/welfare agency that provides 24-hour nonmedical care of unrelated persons who are handicapped and in need of personal services, supervision, or assistance essential for sustaining the activities of daily living or for the protection of the individual in a family-like environment. This use includes transitional housing or supportive housing. Does not include day care facilities, which are separately defined.
Residential Care Facility for the Elderly (RCFE). A housing arrangement chosen voluntarily by the residents, or the residents' guardians, conservators or other responsible persons; where 75 percent of the residents are at least 62 years of age, or, if younger, have needs compatible with other residents; and where varying levels of care and supervision are provided, as agreed to at the time of admission or as determined necessary at subsequent times of reappraisal (definition from California Code of City of Grover Beach Development Code – Public Draft Page | 114 Regulations Title 22, Division 6, Chapter 6, Residential Care Facilities for the Elderly).
RCFE projects may include basic services and community space. RCFE projects include assisted living facilities, congregate housing, independent living centers/senior apartments, and life care facilities as defined below.
1. Assisted Living Facility. A residential building or buildings that also provide housing, personal and health care, as permitted by the Department of Social Services, designed to respond to the daily, individual needs of the residents. Assisted Living Facilities may include kitchenettes (small refrigerator, sink and/or microwave oven) within individual rooms. Assisted Living Facilities are required to be licensed by the California Department of Social Services, and do not include skilled nursing services.
2. Independent Living Center/Senior Apartment. Independent living centers/senior apartments and multi-unit dwelling projects reserved for senior citizens, where common facilities may be provided (for example, recreation areas), but where each dwelling unit has individual living, sleeping, bathing, and kitchen facilities.
3. Life Care Facility. Sometimes called Continuing Care Retirement Communities, or Senior Continuum of Care Complex, these facilities provide a wide range of care and supervision, and also provide health care (skilled nursing) so that residents can receive medical care without leaving the facility. Residents can expect to remain, even if they become physically incapacitated later in life. Life Care Facilities require multiple licensing from the State Department of Social Services, the State Department of Health Services, and the State Department of Insurance.
Restaurant. A retail business where the primary activity is selling food prepared on site for on- or off-premise consumption. These include eating establishments where customers are served from a walkup counter and establishments where customers are served food at their tables. Examples include: cafes, coffee shops, donut shops, ice cream parlors, delicatessens, etc. The sale of alcoholic beverages is allowed as an accessory use when the restaurant is a bona fide eating place which maintains a suitable kitchen facility and shall make actual and substantial sales of meals prepared for consumption on the premises. However, if the sale of alcoholic beverages becomes the primary use and/or the kitchen facilities are not suitable and/or meals prepared for consumption on the premises are not substantial, the use shall be classified as a “Bar/Tavern/Night Club”.
Scientific/Educational Wildlife Preserves. Designated land areas specifically managed for the conservation, study, and education of wildlife and ecosystems. These preserves serve as living laboratories where scientists, researchers, educators, and the public can observe and learn about native flora and fauna in their natural habitats. The primary goals of these preserves include biodiversity conservation, habitat restoration, and ecological research. These areas may include protected habitats such as wetlands, forests, grasslands, and marine environments, each serving as critical ecosystems for various species. Access to "Scientific/Educational Wildlife Preserves" is often regulated to minimize disturbance to sensitive wildlife populations and habitats. Visitor centers, interpretive trails, and educational programs are commonly available to facilitate public engagement and promote awareness of conservation issues. By providing opportunities City of Grover Beach Development Code – Public Draft Page | 115 for scientific inquiry and environmental education, these preserves play a vital role in advancing conservation efforts and fostering a deeper appreciation for the natural world.
Second-Hand Store. See “Resale Store”.
Senior Housing. Senior housing is a congregation of age-restricted "apartment-type" living units with kitchen facilities in each unit of which there is at least one occupant who is a minimum age of 55.
Short-Term Rental (STR). See Section 9.10.060 (Short-Term Rental Definitions).
Single Room Occupancy (SRO) Facility. A structure with one room residential rental units often with cooking facilities. May have private or shared bathroom facilities.
Single-Unit Dwelling/Development. One detached residence designed for and occupied exclusively by one house keeping unit with one interior kitchen, whose members are an interactive group of persons jointly on a single lot, that does not include any shared facilities including but not limited to driveways, drainage basins, landscaping, etc. that is found in a common area development. A single-unit dwelling may also include, as an accessory use, a legally established Accessory Dwelling Unit. This definition also includes individual manufactured housing units installed on a foundation system pursuant to California Health and Safety Code Section 18551. “Single-Unit” may also be referred to as “Single-family”.
Specialized Education/Training. A school that provides education and/or training, including vocational training, in limited subjects. Examples of these schools include:
establishments providing courses by mail, language school, business, secretarial, and vocational schools, computers and electronics schools, and religious/ ministry training facility.
Storage, Outdoor. The storage of various materials outside of a structure either as an accessory or primary use.
Storage, Personal Storage Facility. A structure containing generally small, individual compartments, stalls or lockers rented as individual storage spaces and characterized by low parking demand.
Storage, Vehicle. A facility for the storage of operative cars and other fleet vehicles, trucks, buses, recreational vehicles, and other motor vehicles. Includes facilities for the storage and/or servicing of fleet vehicles. Does not include commercial parking lots, or “Scrap or Dismantling Yards" (See “Manufacturing/Processing – Heavy”).
Storage, Warehouse. Facilities for the indoor storage of furniture, household goods, or other commercial goods of any nature. Includes cold storage. Does not include:
warehouse, storage or mini-storage facilities offered for rent or lease to the general public (see "Storage - Personal Storage Facility"); warehouse facilities primarily used for wholesaling and distribution (see "Wholesaling and Distribution"); or terminal facilities for handling freight (see "Freight Terminal").
Studio – Art, Dance, Martial Arts. Small scale facilities typically accommodating a few groups of students at a time. Examples of these facilities include: individual and group instruction and training in the arts; production rehearsal; photography, and the processing of photographs produced only by users of the studio facilities; yoga studios; martial arts City of Grover Beach Development Code – Public Draft Page | 116 training studios; gymnastics instruction, and aerobics and gymnastics studios with no other fitness facilities or equipment. Also includes production studios for individual musicians, painters, sculptors, photographers, and other artists.
Supportive Housing. See “Transitional and Supportive Housing”.
Telecommunications Facilities. Public, commercial and private electromagnetic and photoelectrical transmission, broadcast, repeater and receiving stations for radio, television, telegraph, telephone, data network, and wireless communications, including commercial earth stations for satellite-based communications. Includes antennas, commercial satellite dish antennas, and equipment buildings. Does not include telephone, telegraph and cable television transmission facilities utilizing hard-wired or direct cable connections.
Temporary Use. A use allowed for no more than one year (12 months) consisting of short-term activities. See Section 6.20.080 (Temporary Use Permit).
Thrift Store. A retail store devoted primarily to the sale of used goods normally consisting of household discards. Also see “Resale Stores”.
Tiny Home on Wheels. See Section 4.10.215 (Tiny Homes on Wheels in Residential Zones). A type of dwelling unit that is moveable and considered temporary housing. Does not include an RV, camper, trailer, or manufactured home as defined in Section 1801 o of the California Health and Safety Code.
Transitional and Supportive Housing. Transitional housing is defined in Section 50675.2 of the Health and Safety Code as rental housing for stays of at least six months but where the units are recirculated to another program recipient after a set period.
Transitional housing may be designed for homeless individuals or family transitioning to permanent housing. Supportive housing is defined in Section 50675.14 of the Health and Safety Code and has no limit on the length of stay, is linked to onsite or offsite services, and is occupied by a target population as defined in the Health and Safety Code.
Urban Dwelling Units. See Section 4.25.060 (Urban Dwelling Units). Projects that consist of no more than two dwelling units on a single parcel located within a single-unit residential zone as subject to Government Code Section 65852.21. An Urban Dwelling Unit project shall consist of either the construction of no more than two new primary dwelling units, one new primary dwelling unit and retention of one existing primary dwelling unit, or retention of two existing legal non-conforming primary dwelling units where one or both units are subject to a proposed addition or alteration.
Vehicle Rental. A retail establishment renting automobiles, light trucks, boats, campers, and/or motorcycles where vehicles are kept on site.
Vehicle Repair and Services. The repair, servicing, alteration, restoration, towing, painting, cleaning, or finishing of automobiles, trucks, recreational vehicles, boats and other vehicles as a primary use, including the incidental wholesale and retail sale of vehicle parts as an accessory use.
Vehicle Sales. A retail or wholesale establishment selling automobiles, light trucks, boats, campers, and/or motorcycles. Vehicles for sale may be displayed outdoors or indoors. May also include repair shops and the sales of parts and accessories, incidental City of Grover Beach Development Code – Public Draft Page | 117 to vehicle sales. Does not include the sale of auto parts/accessories separate from a vehicle dealership.
Vehicle Storage. See “Storage – Vehicle”.
Warehouse. See "Storage - Warehouse”.
Wholesaling and Distribution. An establishment engaged in selling and/or renting merchandise to retailers; to contractors, industrial, commercial, institutional, farm, or professional business users; to other wholesalers; or acting as agents or brokers in buying merchandise for or selling merchandise to such persons or companies. Examples of these establishments include: agents, merchandise or commodity brokers, and commission merchants, merchant wholesalers, assemblers, buyers and associations engaged in the cooperative marketing of farm products, stores primarily selling electrical, plumbing, heating and air conditioning supplies and equipment. Also includes storage, processing, packaging, and shipping facilities for mail order and electronic-commerce retail establishments.
Wine Tasting. A retail sales facility where customers may taste and purchase wine and/or other food products.
9.10.040 Coastal Act Definitions
Administrative Coastal Development Permit. See “Coastal Development Permit”.
Aggrieved Person. Any person who, in person or through a representative, appeared at a public hearing of the City in connection with the decision or action appealed, or who, by other appropriate means prior to a hearing, informed the City of the nature of his concerns or who for good cause was unable to do either.
Allowable Use. Any use allowed by right which does not require a public hearing or any discretionary or non-discretionary permit of the approving authority.
Appealable Development/Project. In accordance with Public Resources Code Section 30603(2), any of the following:
1. Developments approved by the local government between the sea and the first public road paralleling the sea or within 300 feet of the inland extend of any beach or of the mean high tide line of the sea where there is no beach, whichever is greater distance.
2. Development approved by the local government not included within paragraph (a) of this section, located on tidelands, submerged lands, public trust lands, within one hundred (100) feet of any wetland, estuary, stream or within three hundred (300) feet of the top of the seaward face of any coastal bluff.
3. Any development which constitutes a major public works project or a major energy facility. The phrase “major public works project or a major energy facility” as used in Public Resources Code Section 30603 (a) (5) and these regulations shall mean any proposed public works project as defined by Section 13012 of the Coastal City of Grover Beach Development Code – Public Draft Page | 118 Commission Regulations (Title 14 California Administrative Code, Division 5.5) or energy facility as defined by Public Resources Code Section 30107.
Appellant. Any person who may file an appeal and includes an applicant or any aggrieved person.
Applicant. The person, partnership, corporation, state or local government agency applying for a Coastal Development Permit.
Approving Authority. The City Officer, Planning Commission or Council approving a Coastal Development Permit.
Categorically Excluded Development. A development (upon request of the city, public agency, or other person) by which the Coastal Commission has determined pursuant to Section 30610 (e) of the Public Resources Code to have no potential for significant adverse environmental effects and, therefore, has issued an exclusion in accordance with the applicable restrictions.
Coastal Act. The California Coastal Act of 1976, California Public Resources Code Sections 33000 et seq., as amended.
Coastal Commission. The California Coastal Commission. Whenever the term California Coastal Zone Conservation Commission appears in any law, it means the California Coastal Commission.
Coastal-Dependent Development or Use: Any development or use which requires a site on, or adjacent to, the sea to be able to function at all.
Coastal Development Permit. A discretionary permit issued by the Planning Commission (Coastal Development Permit) or Director (Administrative Coastal Development Permit) for certain construction and development projects. See Section
6.20.040 (Coastal Development Permits).
Coastal Plan. The California Coastal Zone Conservation Plan prepared and adopted by the California Coastal Zone Conservation Commission and submitted to the Governor and the Legislature on December 1, 1975, pursuant to the California Coastal Zone Conservation Act of 1972 (commencing with Section 27000). Pursuant to Public Resources Code Section 30103, “Coastal Zone” means that land and water area of the State of California form the Oregon border to the border of the Republic of Mexico, specified in the maps identified and set forth in Section 17 of that chapter of the Statutes of the 1975-76 Regular Session enacting this division, extending seaward to the state’s outer limit of jurisdiction, including offshore islands, and extending inland generally 1,000 yards, form the mean high tide line of the sea. In significant coastal estuarine, habitat, and recreational areas it extends inland to the first major ridgeline paralleling the sea or five miles from the mean high tide line of the sea, whichever is less, and in developed urban areas the zone generally extends inland less than 1,000 yards. The Coastal Zone does not include the area of jurisdiction of the San Francisco Bay Conservation and Development Commission, established pursuant to Title 7.2 (commencing with Section 66600) of the Government Code, nor any area contiguous thereto, including any river, stream, tributary, creek, or flood control drainage channel flowing into such area.
City of Grover Beach Development Code – Public Draft Page | 119 Coastal-Related Development. Any use that is dependent on a coastal-dependent development or use.
Coastal Resources. Include, but are not limited to, public access and public access facilities and opportunities, recreation areas and recreational facilities and opportunities (including for recreational water-orientedactivities), public views, natural landforms, marine resources, watercourses (e.g., rivers, streams, creeks, etc.) and their related corridors, waterbodies (e.g. wetlands, estuaries, lakes, etc.) and their related uplands, ground water resources, biological resources, environmentally sensitive habitat areas, agricultural lands, and archaeological or paleontological resources. (Am. Ord. 14-04)
Conditional Use. Any use which requires a public hearing.
Development. On land, in or under water, the placement or erection of any solid material or structure; discharge or disposal of any dredged material or any gaseous, liquid, solid, or thermal waste; grading, removing, dredging, mining, or extraction of any materials; change in the density or intensity of use of land, including, but not limited to subdivision pursuant to the Subdivision Map Act (commencing with Section 66410 of the Government Code), and any other division of land, including lot splits, except where the land division is brought about in connection with the purchase of such land by a public agency for public recreational use; change in the intensity of use of water, or of access thereto; construction, reconstruction, demolition, or alteration of the size of any structure, including any facility of any private, public, or municipal utility; and the removal or harvesting of major vegetation other than for agricultural purposes, kelp harvesting, and timber operations which are in accordance with a timber harvesting plan submitted pursuant to the provisions of the Z'berg-Nejedly Forest Practice Act of 1973 (commencing with Section 4511). As used in this section, “structure” includes, but is not limited to, any building, road, pipe, flume, conduit, siphon, aqueduct, telephone line, and electrical power transmission and distribution line
Emergency. A sudden unexpected occurrence demanding immediate action to prevent or mitigate loss or damage to life, health, property, or essential public services.
Energy Facility. Any public or private processing, producing, generating, storing, transmitting, or recovering facility for electricity, natural gas, petroleum, coal, or other source of energy.
Environmentally Sensitive Habitat Area (ESHA). Any area in which plant or animal life or their habitats are either rare or especially valuable because of their special nature or role in an ecosystem and which could be easily disturbed or degraded by human activities and developments. (Am. Ord. 14-04)
Feasible. Capable of being accomplished in a successful manner within a reasonable period of time, taking into account economic, environmental, social, and technological factors.
Fill. Earth or any other substance or material, including pilings placed for the purposes of erecting structures thereon, placed in a submerged area.
City of Grover Beach Development Code – Public Draft Page | 120 Implementing Actions. The ordinances, regulations, or programs which implement either the provisions of the certified Local Coastal Program or the policies of this division and which are submitted pursuant to Section 30502.
Land Use Plan. The relevant portion of a local government's general plan, or local coastal element which is sufficiently detailed to indicate the kinds, location, and intensity of land uses, the applicable resources protection and development policies and, where necessary, a listing of implementing actions.
Local Coastal Element. That portion of a general plan applicable to the coastal zone which may be prepared by local government pursuant to this division, or such additional elements of the local government's general plan prepared pursuant to subdivision (k) of Section 65303 of the Government Code, as such local government deems appropriate.
Local Coastal Program. The City's land use plan, zoning ordinances, zoning maps, and other implementing actions certified by the Coastal Commission as meeting the requirements of the California Coastal Act of 1976.
Local Government. Any chartered or general law city, chartered or general law county, or any city and county.
Minor Development. A development which a local government determines satisfies all of the following requirements:
4. Is consistent with the certified local coastal program, as defined in Public Resources Code Section 30108.6.
5. Requires no discretionary approvals other than a Coastal Development Permit.
6. Has no adverse effect either individually or cumulatively on coastal resources or public access to the shoreline or along the coast.
Notice to Issue Coastal Development Permit. A letter or certificate issued by the City in accordance with the provisions of this Chapter, approving a development subject to fulfillment of conditions prior to issuance of a Coastal Development Permit, but if such conditions are fulfilled, as being in conformance with an adequate to carry out the Local Coastal Program
Permit. Any license, certificate, approval, or other entitlement for use granted or denied by any public agency which is subject to the provisions of this division.
Permitted Use. Any use allowed by right which does not require a public hearing, but does require a discretionary or non-discretionary permit (e.g. building permit) to be issued by the approving authority.
Person. Any individual, organization, partnership, or other business association or corporation including any utility, and any federal, state, local government, or special district or any agency thereof.
Prime Agricultural Land. Those lands defined in Section 51201 of the Government Code.
Public Works. All production, storage, transmission, and recovery facilities for water, sewerage, telephone, and other similar utilities owned or operated by any public agency City of Grover Beach Development Code – Public Draft Page | 121 or by any utility subject to the jurisdiction of the Public Utilities Commission, except for energy facilities. All public transportation facilities, including streets, roads, highways, public parking lots and structures, ports, harbors, airports, railroads, and mass transit facilities and stations, bridges, trolley wires, and other related facilities. For purposes of this division, neither the Ports of Hueneme, Long Beach, Los Angeles, nor San Diego Unified Port District nor any of the developments within these ports, shall be considered public works. All publicly financed recreational facilities, or projects of the State Coastal Conservancy, and any development by a special district. All community college facilities.
Sea. The Pacific Ocean and all harbors, bays, channels, estuaries, salt marshes, sloughs, and other areas subject to tidal action through any connection with the Pacific Ocean, excluding non-estuarine rivers, streams, tributaries, creeks, and flood control and drainage channels. "Sea" does not include the area of jurisdiction of the San Francisco Bay Conservation and Development Commission, established pursuant to Title 7.2 (commencing with Section 666000) of the Government Code, including any river, stream, tributary, creek, or flood control or drainage channel flowing directly or indirectly into such area.
Sensitive Coastal Resource Areas. Those identifiable and geographically bounded land and water areas within the coastal zone of vital interest and sensitivity. "Sensitive coastal resource areas" include the following:
1. Special marine and land habitat areas, wetlands, lagoons, and estuaries as mapped and designated in Part 4 of the coastal plan.
2. Areas possessing significant recreational value.
3. Highly scenic areas.
4. Archaeological sites referenced in the California Coastline and Recreation Plan or as designated by the State Historic Preservation Officer.
5. Special communities or neighborhoods which are significant visitor destination areas.
6. Areas that provide existing coastal housing or recreational opportunities for low- and moderate-income persons.
7. Areas where divisions of land could substantially impair or restrict coastal access.
Special District. Any public agency, other than a local government as defined in this chapter, formed pursuant to general law or special act for the local performance of governmental or proprietary functions within limited boundaries. “Special District” includes, but is not limited to, a county service area, a maintenance district area, an improvement district or improvement zone, or any other zone or area, formed for the purpose of designating an area within which a property tax rate will be levied to pay for a service or improvement benefitting that area.
Special Treatment Area. An identifiable and geographically bounded forested area within the coastal zone that constitute a significant habitat area, area of special scenic significance, and any land where logging activities could adversely affect a public recreation area or the biological productivity or any wetland, estuary, or stream especially valuable because of its role in a coastal ecosystem.
City of Grover Beach Development Code – Public Draft Page | 122 Treatment Works. Treatment works shall have the same meaning as set forth in the Federal Water Pollution Control Act (33 U.S.C. 1251, et. seq.) and any other federal act which amends or supplements the Federal Water Pollution Control Act.
Wetland. Lands within the coastal zone which may be covered periodically or permanently with shallow water and include saltwater marshes, freshwater marshes, open or closed brackish water marshes, swamps, mudflats, and fens.
Zoning Ordinance. An ordinance authorized by Section 65850 of the Government Code or, in the case of a charter city, a similar ordinance enacted pursuant to the authority of its charter.
9.10.050 Adult Business Definitions
Adult. A person 18 years of age and older.
Adult Bookstore. Any establishment, which as a regular and substantial course of conduct, displays and/or distributes adult merchandise, books, periodicals, magazines, photographs, drawings, sculptures, motion pictures, videos, DVDs, CD ROMs, slides, films, or other written, oral or visual representations which are distinguished or characterized by an emphasis on a matter depicting, describing or relating to specified sexual activities or specified anatomical areas. (See “Adult Business” for definition of regular and substantial portion of its business.)
Adult Cabaret. A nightclub, bar, lounge, restaurant or similar establishment or concern which features as a regular and substantial course of conduct, any type of live entertainment, films, motion pictures, videos, slides, other photographic reproductions, or other oral, written, or visual representations which are characterized by an emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas.
Adult Entertainment Business. Any business establishment or concern which as a regular and substantial course of conduct performs as an adult bookstore, adult theater, adult motion picture arcade, adult cabaret, stripper, adult model studio or adult hotel/motel (but not clothing optional hotel/motel); any business establishment or concern which as a regular and substantial course of conduct sells or distributes sexually oriented merchandise or sexually oriented material; or any other business establishment or concern which as a regular and substantial course of conduct offers to its patrons products, merchandise, services or entertainment characterized by an emphasis on matters depicting, describing or relating to specified sexual activities or specified anatomical parts. “Adult Entertainment Business” shall also include any business establishment or concern which, as a regular and substantial course of conduct provides or allows performers, models, actors, actresses, or employees to appear in any place in attire that does not opaquely cover specified anatomical areas. “Adult Entertainment Business” does not include those uses or activities, the regulation of which is preempted by state law.
Adult Hotel or Motel. A hotel or motel which, as a regular and substantial course of conduct provides to its patrons, through the provision of rooms equipped with closed- City of Grover Beach Development Code – Public Draft Page | 123 circuit television or other medium, material which is distinguished or characterized by the emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas and/or which rents, leases, or lets any room for less than a 12-hour period and/or rents, leases or lets any room more than once in a 24-hour period and/or which advertises the availability of any of the above. (Ord. 04-02) Adult Model Studio. Any premises where there is furnished, provided or procured a figure model or models who pose in any manner which is characterized by its emphasis on matter depicting, describing, or relating to specified sexual activities or specified anatomical areas where such model(s) is being observed or viewed by any person for the purpose of being sketched, painted, drawn, sculptured, photographed, filmed, or videotaped for a fee, or any other thing of value, as a consideration, compensation, or gratuity for the right or opportunity to so observe the model or remain on the premises. “Adult Model Studio” shall not include any live art class or any studio or classroom which is operated by any public agency, or any private educational institution authorized to issue and confer a diploma or degree under Section 94300 et seq. of the Education Code of the State of California.
Adult Motion Picture Arcade. Any business establishment or concern containing currency, coin or slug operated or manually or electronically controlled still, motion picture or video machines, projectors, or other image producing devices that are maintained to display images to an individual in individual viewing areas when those images are distinguished or characterized by an emphasis on matter depicting, describing or relating to specified sexual activities or specified anatomical areas. Adult Theatre. A business establishment or concern which, as a regular and substantial course of conduct, presents live entertainment, motion pictures, videos, slide photographs, or other pictures or visual reproductions which are distinguished or characterized by their emphasis on matter depicting, describing, or relating to specified sexual activities or specified anatomical areas.
G-string. An article of clothing that opaquely covers the buttocks at least one inch on either side of the natal cleft and covers the entirety of the genitalia and pubis.
Individual Viewing Area. Any area used for viewing live performances, pictures, movies, videos or other presentations which has a potential maximum occupancy of ten persons or less as determined by the Building Official under the adopted Uniform Building Code.
Live Art Class. Any premises on which all of the following occur:
1. There is conducted a program of instruction involving the drawing, photographing, or sculpting of live models exposing specified anatomical areas;
2. Instruction is offered in a series of at least two classes;
3. The instruction is offered indoors;
4. An instructor is present in the classroom while any participants are present ; and
5. Preregistration is required at least 24 hours in advance of participation in the class.
Live Adult Entertainment. Any existent display by a human being which is characterized by an emphasis on specified anatomical areas or specified sexual activities.
City of Grover Beach Development Code – Public Draft Page | 124 Nude, Nudity, or State of Nudity. The showing of the human male or female genitals, pubic area, vulva, anus, or anal cleft with less than a fully opaque covering, the showing of the female breast with less than fully opaque covering of any part of the nipple, or the showing of the covered male genitals in a discernibly turgid state.
Pasties. An article of clothing that opaquely covers the nipple and areola of the female breast.
Performer. Any dancer, entertainer, model, or other person who performs specified sexual activities or displays specified anatomical areas in an adult business.
Religious Institution. A building which is used primarily for religious worship and related religious activities.
Residentially Zoned Properties. Properties in the R-1, R-2, R-3, C-P-R-1, C-R-1, C-R2, and C-R-3 zones (with or without planned development overlay).
School. An institution of learning for minors, whether public or private which is maintained pursuant to standards set by the State Board of Education and made applicable to the particular type of school (For example, it is recognized that curriculum standards that are applicable to public schools are not applicable to private schools.
Accordingly, a private school is not disqualified from being considered a “school” simply because it does not comply with curriculum standards applicable to public schools.) This definition includes a nursery school, kindergarten, elementary school, junior high school, senior high school, or any special institution of learning under the jurisdiction of the State Department of Education, but does not include a vocational or professional institution or an institution of higher education including a community or junior college, college, or university.
Sexually Oriented Material. Any element of any merchandise, including but not limited to any book, periodical, magazine, photograph, slides, drawing, sculpture, motion picture film, videos, DVDs, CD ROMs, compact disks, other types of photographic reproductions, or other written, oral, or visual representation or presentation which, for purposes of sexual arousal, provides depictions which are characterized by an emphasis on matter depicting, describing, or relating to specified sexual activities or specified anatomical areas.
Sexually Oriented Merchandise. Sexually oriented implements and paraphernalia, including, but not limited to: dildos, auto sucks, sexually oriented vibrators, edible underwear, benwa balls, inflatable orifices, anatomical balloons with orifices, simulated and battery-operated vaginas, and similar sexually oriented devices which are designed or marketed primarily for the stimulation of human genital organs or sadomasochistic activity.
Specified Anatomical Area.
1. Less than completely and opaquely covered human genitals, pubic region, buttocks, and female breast below a point immediately above the top of the areola; and
2. Human male genitals in a discernibly turgid state, even if completely and opaquely covered.
City of Grover Beach Development Code – Public Draft Page | 125 Specified Sexual Activities.
1. Actual or simulated sexual intercourse, oral copulation, anal intercourse, oral anal copulation, bestiality, direct physical stimulation of clothed or unclothed genitals, flagellation or torture in the context of a sexual relationship, or the use of excretory function in the context of a sexual relationship, any of the following depicted sexually oriented acts or conduct: anilingus, buggery, coprophagy, coprophilia, cunnilingus, fellatio, necrophilia, pederasty, pedophilia, piquerism, sapphism, zooerastia; or
2. Clearly depicted human genitals in a state of sexual stimulation, arousal or tumescence; or
3. Use of human or animal ejaculation, sodomy, oral copulation, coitus, or masturbation; or
4. Fondling or touching of clothed or unclothed human genitals, pubic region, buttocks or female breast; or
5. Masochism, erotic or sexually oriented torture, beating or the infliction of pain; or
6. Erotic or lewd touching, fondling or other sexually oriented contact with an animal by a human being; or
7. Human excretion, urination, menstruation, vaginal or anal irrigation; or
8. The presence of any person who performs, or appears in attire where specified anatomical parts are either not opaquely covered or minimally covered with devices commonly referred to as pasties and g-strings or any other opaque covering over the nipple and areola of the female breast, and, while covering the cleft between the buttocks and pubic area, covers less than one inch on either side of the entire length of the cleft between the buttocks and two inches across the pubic area.
9.10.060 Short-Term Rental Definitions
Advertise, Advertisement or Advertising. The publication of any statements, phrases, words, photographs, drawings or other images for the purpose of informing any member of the public of the ability or availability to use a specific dwelling unit for short-term rental purposes, as described in this Section. For purposes of this definition, publication shall include but not be limited to verbal, written, printed, electronic, televised or broadcast set forth or contained in any newspaper, magazine, newsletter, website, solicitation, handbill, business card, flyer, outdoor advertising display, billboard, cable, satellite or digital radio or television broadcast, social networking site or any other electronic and digital media.
Administrative Rules. The City Manager, or designee, shall have the authority to establish administrative rules and regulations consistent with the provisions of Section
4.10.185 (Short-Term Rentals) for the purpose of interpreting, clarifying, carrying out, furthering, and enforcing the requirements and the provisions of this Section, and establishing procedures for complaints. A copy of such administrative rules and regulations shall be on file in the office of the city clerk and posted on the city's website.
City of Grover Beach Development Code – Public Draft Page | 126 Applicable Laws, Rules and Regulations. Any federal, state and local laws, rules, and regulations and private governing documents, including, without limitation, conditions, covenants and restrictions (“CC&Rs”) that are valid and enforceable pursuant to the Davis-Stirling Common Interest Development Act, as set forth in California Civil Code Section 4000 et seq., pertaining to the use and occupancy of a privately owned singleunit dwelling, multi-unit dwelling or mobile home as a short-term rental.
Bedroom. A habitable room normally occupied with no less than 70 square feet of floor area and no horizontal dimension less than seven feet with at least one wall located along an exterior wall with a window and equipped with a heating source as required by the California Building Code.
Good Neighbor Brochure. A document prepared by the City that summarizes the general rules of conduct and applicable short-term rental regulations to be adhered to by renters.
Guest. An invitee of a renter or other person visiting a renter of a short-term rental unit who does not rent the unit. Guests shall only be allowed at the short-term rental between the hours of 7:00 a.m. and 10:00 p.m.
Hotline. The telephonic service operated by or for the city for the purpose of receiving complaints regarding the operation of any Short-Term Rental and forwarding the complaints to the local contact person.
Hosting Platform. An internet-based service, or property management company that provides advertisement for a short-term rental property.
Legally Permitted. A residential dwelling unit, remodel, or addition that has been issued a building permit by the City, or the County prior to incorporation.
Local Contact Person. The person designated on the short-term rental permit who shall be available 24-hours a day, seven days a week for the purpose of responding in-person to the short-term rental site within 30 minutes of receiving a complaint regarding the condition, operation, or conduct of guests and is authorized by the owner to take remedial action and who responds to violations.
Non-Owner Occupied Short-Term Rental. A short-term rental in which the owner does not reside in the residence during the time a renter is occupying the residence. See also “Short-Term Rental”.
Operator. A person that is operating an short-term rental either as an authorized agent for an owner (property manager), or as a legal occupant of the long-term rental with landlord permission.
Owner Occupied Short-Term Rental. A short-term rental in which the owner resides on the property during the time a renter is occupying the residence. See also “Short-Term Rental”.
Owner. The person or entity holding legal title and/or equitable title to the real property that is the subject of a short-term rental permit. The owner may allow a person to act as their authorized agent.
City of Grover Beach Development Code – Public Draft Page | 127 Permittee. The applicant (property owner) that has been issued a Short-Term Rental Permit.
Renter. A person renting or occupying a short-term rental property in accordance with the terms of this Section. For purposes of this Section, “renter” shall have the same meaning as “transient,” as defined in GBMC Article X Chapter 6 (Transient Occupancy Tax).
Short-Term Rental (STR). The rental of a private residence, or any portion of the private residence, for less than thirty or less consecutive days for which a rental contract for occupancy has been made which the short-term rental use is permitted to operate, pursuant to a current and valid short-term rental permit on file with the city. A short-term rental may be either an owner-occupied or non-owner occupied short-term rental.
Short Term Rental Permit. An issued document that allows a rental of a residential unit for a period of less than 30 consecutive calendar days or less, subject to all applicable City Development Code regulations, permit/licensing requirements, and payment of fees and/or taxes, including transient occupancy tax, as defined under GBMC Article X, Chapter 6 (Transient Occupancy Tax).
2024 Development Code Amendments
Public Engagement Summary
It is important that the City continue to maintain collaborative efforts with the community to ensure the amendments are transparent and easy to understand. Effective community engagement is essential in shaping the future of the City’s community development policies. To facilitate the public engagement process for the City’s 2024 Development Code Amendments and ensure a comprehensive and inclusive process, the City conducted the following outreach initiatives:
Council Study Session: The Council conducted a Study Session on May 28, 2024, that served as a forum for deliberation and initial consideration of the Administrative Draft of the Development Code amendments. The Council directed staff to engage residents, businesses, and stakeholders for feedback on key amendments, aiming to foster transparency and inclusive decision-making. (May 28, 2024, Council Agenda Report, Item No. 11).
Coastal Commission Staff Review: The Administrative Draft was submitted to the Coastal Commission Staff for initial review on May 20, 2024. On June 6, 2024, City staff met with the Coastal team to receive feedback intended to ensure consistency with the City’s Local Coastal Program and the Coastal Act. City staff integrated the feedback and comments provided by the Coastal team into the subsequent Public Draft of the Development Code.
Website: On June 18, 2024, the Public Draft was released for public review. The Public Draft was made accessible through a dedicated page on the City’s website designed to provide comprehensive information about the project and facilitate community engagement. https://www.grover.org/627/2024-Development-Code-Amendments Community Workshop: On June 18, 2024, staff hosted a community workshop at Ramona Garden Park Center. This workshop served as a platform for presenting and discussing key changes proposed in the Development Code amendments with community members, fostering dialogue and gathering valuable feedback.
Online Survey: During the Community workshop at Ramona Garden Park, held on June 18, 2024, an online survey was launched as an additional engagement tool for those unable to attend in person. The survey remained available from June 18 to July 25, and garnered 38 responses, providing valuable feedback from community members.
Attachment 5
2024 Development Code Amendments
COASTAL COMMISSION STAFF REVIEW
On May 20, 2024, the Administrative Draft was submitted to the Coastal Commission Staff for initial review. On June 6, 2024, City staff met with the Coastal team to incorporate feedback aimed at ensuring alignment with the City’s Local Coastal Program and the Coastal Act. The Coastal Staff provided the following feedback regarding various sections of the development code:
Encouraged the City to ensure that overhead telephone lines are undergrounded during property redevelopment.
Recommended incorporating Coastal Staff review for applications within the Coastal Zone under Section 6.20.072 (Modification to Standards). Requested notification for time extensions within the Coastal Zone as outlined in Section
6.30.060 (Time Limits and Extensions).
Recommended incorporating Coastal Staff review for applications in the Coastal Zone under Section 6.30.070 (Changes to an Approved Development). Advised adding subsection 8.170.040 (Local Coastal Program Consistency) under Section
8.170 (Urban Lot Subdivisions) to ensure compliance with the certified Local Coastal Program.
These comments were incorporated into the Public Draft of the Development Code that was released for public review on the City’s website on June 18, 2024.
On July 9, 2024, the Public Draft was submitted to the Coastal Commission Staff for a second review. City staff met with the Coastal staff on July 22, 2024, to discuss the implementation of the previous recommendations. During the meeting Coastal staff identified the following recommendations:
Update the Temporary Use Permit regulations (Section 6.20.080) to require a Coastal Development Permit for events within the Coastal Zone, scheduled between Memorial Day and Labor Day, located on the beach front, or involve a charge for admission to the event.
Update Section 6.20.040 (Coastal Development Permits), to clarify the thresholds for projects subject to the Administrative Coastal Development Permit process. Minor updates to Section 8.170 (Urban Lot Subdivisions), to provide reference back to the Coastal Development Permit requirements under Section 6.20.040. 2024 Development Code Amendments
Recommendation
The proposed modifications by Coastal Commission staff have been incorporated into the draft ordinance and will be presented to the Planning Commission at the August 6, 2024, public hearing.
COMMUNITY WORKSHOP
On June 18, 2024, the Community Development
Department hosted the Development Code
Amendment workshop at Ramona Garden Park
Center. The event featured a brief presentation
and a Q&A session with City staff. There were
five participants attending who had the
opportunity to discuss specific modifications to
the Development Code and pose general
questions about community development to
ensure that each attendee's concerns were
addressed thoroughly. The summaries below
encapsulate various community inquiries and
staff responses:
Permit Application Process: A
community member requested a
simplified process sheet for permit applications like second-story decks. City staff confirmed plans to develop this by year-end, focusing on enhancing user experience through a user-friendly website and informative handouts. Starter Home Revitalization Act (SB 684): Participants inquired about Senate Bill 684 (SB 684), aimed at simplifying approval for small-scale housing developments. The City's amendments to the Development Code incorporate SB 684 provisions, streamlining parcel map approvals for qualifying projects without discretionary review. Edge Conditions Setback: Questions were received regarding the new setback between Industrial and Residential zones, which staff clarified that the code would provide for 10- foot separation from the property line. Proposed amendments aim to extend this condition to any non-residential use adjacent to residential zones for uniformity. Roof Decks on Detached Structures: A participant asked about building roof decks on detached garages or ADUs, currently not permitted. The online survey was designed to 2024 Development Code Amendments
solicit public feedback on potentially allowing such installations, staff encouraged community members to participate in the survey.
Senate Bill 9 (SB-9) Lot Splits: Clarified SB-9's allowance for splitting single-unit residential lots into two parcels, potentially accommodating up to four units total per split, contingent on adherence to the current Development Code. Rezoning Processes and Notifications: Participants sought information on rezoning processes. Rezoning involves changing land use regulations defined by local zoning ordinances to permit different types of development. Factors considered include compatibility with surroundings, traffic impact, environmental concerns, and alignment with the City’s General Plan. Property owners are notified via Public Hearing Notices and other channels about rezoning proposals affecting properties within 300 feet, alongside newspaper publications and updates on the City’s website and City Hall postings.
ONLINE COMMUNITY SURVEY
In addition to the community workshop, staff prepared and distributed an online survey on the City’s website to solicit public input on specific amendments to the code, offering respondents an opportunity to provide direct feedback and share additional opportunities for improvements.
The online survey serves as an important tool for community engagement for those who were unable to attend and provide feedback at the community workshop or the Council Study Session. The survey was designed to facilitate feedback regarding specific changes to the Development Code as well as provide for open discussion for opportunities to further improve upon the Development Code. The online survey garnered 38 responses, with 92% of respondents residing in Grover Beach. Below is a listing of the survey questions along with recommendations identified from responses:
Questions 1 - Upper Story Open Spaces: “The Upper Story and Open Space standards support privacy between sensitive uses and establish elements in the site design and building design to result in a compatible transition between properties. The standards apply to new construction, additions, or remodels that include open spaces above the first floor of a structure, including but not limited to; balconies, terraces, decks, roof decks, and similar types of spaces, herein referred to collectively as “upper story open spaces”. The City is seeking your feedback on standards related to Upper Story Open Spaces.”
2024 Development Code Amendments
Proposed Change Oppose Neutral Support
Prohibit Upper Story Open Spaces on detached
Accessory Dwelling Units 41% 22% 38%
Prohibit Upper Story Open Spaces on detached
Accessory Structures 41% 24% 35%
Require a minimum setback distance of 10 feet from the
property line for Upper Story Open Spaces 14% 24% 62%
Exempt Upper Story Open Spaces smaller than 50
square feet from additional setback requirements 46% 24% 30% Design guardrails of Upper Story Open Spaces to
effectively screen personal belongings 19% 14% 68%
Provide flexibility in the Development Code for
exceptional design circumstances 27% 22% 51%
Q1 Recommendations
Modify the development code to allow upper story open spaces as associated with Accessory Dwelling Units. Alternatively, staff recommend continuing the prohibition for roof decks, and updating the code to provide for other types of open spaces such as balconies, terraces, and attached decks.
Modify the development code to allow upper story open spaces as associated with Accessory Structures. Alternatively, staff recommend continuing the prohibition for roof decks, and updating the code to provide for other types of open spaces such as balconies, terraces, and attached decks.
No change, proceed with the setback requirement of 10 feet as measured from the property line, as was identified in the Public Draft.
Modify the development code to remove the exemption from the additional setback requirement for upper story open spaces of less than 50 square feet. Modify the development code to provide a standard for guardrails to screen personal belongings.
No change, proceed with the ability to provide flexibility through the Modification to Standards procedures, as was identified in the Public Draft. 2024 Development Code Amendments
Question 2 – ADU Maximum Height: “State Law
sets the maximum height for detached ADUs at
16 feet and allows up to 25 feet for attached
ADUs. Cities can adopt stricter or more flexible
rules. Should our City consider allowing
detached ADUs to build up to 25 feet, similar to
attached ADUs?”
Q2 Recommendation
No changes. Proceed to allow detached ADUs to be constructed up to 25 feet in height, as was identified in the Public Draft.
Question 3 – ADU Objective Design Standards: “The City establishes Objective Design Standards to facilitate the design and development of new Accessory Dwelling Units (ADUs) to maintain high-quality site planning and building designs. The City is seeking your feedback on standards related to Objective Design Standards for ADUs.” Proposed Change Oppose Neutral Support
Building Orientation. Should ADUs located within 20 feet from the front or street side property line have their
primary entrance oriented towards the street?
16% 51% 32%
Massing. Do you agree that the square footage of any
story of an ADU constructed above the first story should not exceed 80% of the floor area of the first story?
22% 24% 54%
Façade Articulation. Do you support prohibiting blank
and/or flat walls for new ADUs along the second story,
requiring at least one articulation strategy every 15 feet along the façade?
11% 28% 61%
Fenestration. Do you support increasing the fenestration strategies (window treatments) for new ADUs (current
requirement is limited to either a trim or 3-inchrecess)? 11% 35% 54%
Roofs. Do you support establishing design standards for roof style for new ADUs? 22% 27% 51%
54% 46% Yes
No
2024 Development Code Amendments
Q3 Recommendation
No changes. Proceed with the objective design standards as provided in the Public Draft.
Question 4 – Development Review Procedures: “Development Review means the planning process by which approvals are sought for projects, including but not limited to site plans, subdivisions, and use permits. The City is seeking your feedback on standards related to streamlining development review procedures.”
Proposed Change Oppose Neutral Support
Allow Mixed-Use Development in Central Business and
Neighborhood Commercial zones with design review via
Development Permit (Zoning Map:
https://www.grover.org/DocumentCenter/View/12861).
30% 16% 54%
Have the Director review residential projects of 10 or
fewer units instead of the Planning Commission. 41% 19% 41% Have the Director review nonresidential projects under
2,500 square feet instead of the Planning Commission. 41% 19% 41% Q4 Recommendations
No change, proceed to allow for Mixed-Use projects in the CB, CBO, and NC zones, as was identified in the Public Draft.
Seek input from the Planning Commission regarding the appropriate thresholds for residential projects subject to Director review.
Seek input from the Planning Commission regarding the appropriate thresholds for nonresidential projects subject to Director review.
Question 5 – Ideas and Suggestions: “Do you have any other ideas for improvements related to the City’s Development Code?”
Restrictions on Two-Story Structures: Concerns were raised about the impact of twostory buildings on residential views and property values. Respondents emphasized the need for strict regulations to mitigate the effects of new developments on views of the ocean or dunes.
o Response: This comment may be more appropriately addressed during the next update to the City’s Residential Objective Design Standards (Section 4.25). 2024 Development Code Amendments
Pre-Approved ADU Plans: Suggestions included providing more pre-approved accessory dwelling unit (ADU) plans, both with and without garages, to streamline the approval process and encourage more ADU constructions.
o Response: This comment may be more appropriately addressed during the next update to the City’s Pre-Approved ADU Program.
Infrastructure Maintenance Responsibility: Residents advocated for the city to take responsibility for maintaining sidewalks and sewage infrastructure outside residential properties, addressing issues like broken sewage lines and sidewalk upkeep beyond property lines.
Support for Small Home Renovations: There was a request to revise City regulations to better support renovation and expansion of small, non-conforming homes, suggesting changes to setback requirements and development impact fees to incentivize smaller home projects.
o Response: The City adopted updates to the Development Code in 2021 and 2022.
These updates were designed to streamline certain types of projects, including home improvement projects, making it easier for homeowners to renovate and expand their properties. City staff also created comprehensive checklists to clarify the requirements for different permitting types, helping to simplify the process for all involved. The City continually evaluates its regulations and procedures to support the diverse needs of its residents. The goal is to balance maintaining the character and safety of our neighborhoods while also offering flexibility to homeowners.
The City is pursuing an update to its Development Impact Fees. The new rate structure considers the price per square foot for residential projects, allowing for a more equitable and tailored approach to different types of developments, including smaller, non-conforming homes. This update aims to incentivize and support smaller home projects by aligning fees within the scale of the renovation or expansion.
Accountability for Violations: Respondents urged the city to be more proactive in enforcing existing regulations and holding violators accountable. o Response: City staff assure the community that the city already places a high priority on code compliance and enforcement. Some of the measures the City currently has in place includes routine inspections and patrol of neighborhoods, 2024 Development Code Amendments
community reports (i.e. phone or email), and collaboration with other departments. Our dedicated code compliance staff conducts inspections and responds to reports to ensure that all properties adhere to city regulations. Development Patterns and City Character: Concerns were expressed about the changing development landscape, with a desire to preserve Grover Beach's small-town feel amidst concerns for impacts on sunlight and views resulting from increasing density and commercial development.
Urban Design and Aesthetic: Suggestions were made to adopt cohesive storefront designs downtown to enhance aesthetic appeal and sunlight accessibility, moving away from densely packed urban layouts and to consider facade articulation to improve visual appeal. One community member advocated for new activities and spaces to be autismfriendly, with low sensory stimuli for kids. o Response: These comments may be more appropriately addressed during the next update to the City’s Objective Design Standards.
Empower Staff and Pro-Growth Policies: Support was voiced for empowering City staff with more decision-making authority to facilitate development processes, alongside a commitment to maintain a pro-growth stance to attract businesses and housing. o Response: the City is exploring the opportunity to apply for the State’s prohousing designation, which would allow greater opportunities to apply for state funding associated with improvements throughout the community.
CONCLUSION
In conclusion, the City has demonstrated its commitment to transparency and community engagement throughout the process of amending the Development Code in 2024. From the Council Study Session to engaging with the Coastal Commission Staff, hosting a dedicated website, conducting a community workshop, and launching an online survey, these initiatives have collectively ensured that residents, businesses, and stakeholders are informed and actively involved in shaping the future of the City’s development policies. Moving forward, the City remains dedicated to fostering an inclusive and comprehensive approach that reflects the values and aspirations of the Grover Beach community.
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 9, 2024 FROM: Matthew Bronson City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
SUBJECT: FY 2023-24 Year-End Council Goals Implementation Report
RECOMMENDATION
Receive information on the year-end implementation status of the Council Goals in FY 2023-24.
BACKGROUND:
Implementation of Council Goals
On March 13, 2023 the Council adopted a set of Council Goals for FY 2023-25 following a goalsetting workshop conducted by the Council on March 6, 2023. Those goals were reaffirmed by the Council at a workshop on February 29, 2024 to review the progress of implementing the goals. (See Attachment 1 – FY 2023-25 Council Goals). The City implemented Council’s policy direction including Council Goals with the resources established in the two-year FY 2023-25 budget.
As we begin the new fiscal year, it is worthwhile to report the implementation and progress over the past FY 2023-24 in addressing community needs. There was substantial progress made in implementing Council Goals as shown in Attachment 2. Overall, approximately 97% of the 33 tasks for last fiscal year for the Major City Goals were completed or are currently in progress as shown in the chart below listed by each goal:
Goal Completed In Progress Deferred* Total
Economic Development &
Community Promotion 3 5 - 8
Housing & Homelessness 8 2 - 10
Public Safety 6 2 1 9
Street Maintenance &
Complete Streets 3 3 - 6
TOTAL 17 15 1 33
*Tasks shown as deferred will be implemented in the future.
Below are highlights of this progress categorized by each of the Major City Goals:
Economic Development and Community Promotion
• Contracted with Verdin Marketing to provide greater focus on tourism branding and marketing for the Visit Grover Beach platforms with a subsequent increase in the frequency of followers.
Staff Report: FY 2023-24 Council Goals Year-End Implementation Report Page 2 September 9, 2024
• Continued work with regional partners on regional economic development strategies. • Worked with the South County Chambers of Commerce on business outreach following the hiring of a new Chamber CEO including another round of the Buy Local program to s support West Grand Avenue businesses.
• Continued to work with developers on permits for hotels at 950 and 1598 El Camino Real, and on State Parks beachfront property (Grover Beach Lodge project) • Permitted two new cannabis retail businesses to replace retailers no longer in business and continue to work with retailers on opportunities for onsite consumption areas.
Housing and Homelessness
• Maintained and publicized a Pre-Designed Accessory Dwelling Unit (ADU) page on the City’s website to assist property owners seeking to add an ADU. • Pursued pro-housing designation to help secure additional funding for housing and infrastructure with application filing anticipated in fall 2024 pending Council approval. • Worked with the 5Cities Homeless Coalition on development of a 30-unit transitional housing facility with construction of the facility completed in March 2024. • Pursued grant funding for homeless facilities and services through a 2024 Community Development Block Grant application.
• Continued enforcement of the City’s camping ordinance with a significant decrease in the number of individuals camping on public open space and a decreased need for encampment cleanings.
Public Safety
• Implemented a Police Department wellness program for officer health and wellbeing with a fitness area and a wellness center.
• Created a regional Major Accident Investigation Team with the Police Departments in Arroyo Grande and Pismo Beach.
• Received a federal grant for over $500,000 to enhance Police Department technologies including patrol vehicle cameras, license plate readers, community cameras and radios. • Implemented a new governance structure for the Five Cities Fire Authority and negotiated a contract with the County of San Luis Obispo to fund fire and emergency medical service provided to Oceano.
• Began filling newly approved firefighter positions with the Five Cities Fire Authority and issued a Request for Proposals for a Community Risk Assessment, Standards of Coverage Assessment and Strategic Plan to provide future guidance for the agency.
Staff Report: FY 2023-24 Council Goals Year-End Implementation Report Page 3 September 9, 2024
Street Maintenance and Complete Streets
• Completed Measure K-14 Street Improvement projects on portions of Ramona Avenue, Front Street, Saratoga Avenue, Beckett Place and North 2nd Street. • Completed sidewalk infill associated with related streets for Measure K-14 projects. • Completed design for Measure K-14 projects on portions of North 9th Street, North 11th Street, North 12th Street, Brighton Avenue, Ramona Avenue, Alma Court and Moss Court.
Construction is pending the outcome of Measure G-24 which seeks to repeal rates necessary for sewer work related to these streetscape improvements. • Began construction for the West Grand Avenue Streetscape project between 4th and 8th streets with construction completion estimated by the end of 2024.
In addition to these results tied to Major City Goals, staff would highlight various other achievements over the past year shown in Attachment 3 including:
• Completed design and construction documents for Phases 1 (playground and restrooms) and 2 (bandstand and amphitheater) of the Ramona Park improvements which was subsequently funded with over $3 million in Community Development Block Grant funds. • Completed and presented Facility Condition Needs Assessment to the Council in fall 2023 and received direction on vision for future City facilities • Expanded community engagement efforts including continuing “Coffee with a Cop” events, conducting “City Talk” community forums, staffing City booth at summer concerts, and holding community forum on Development Code amendments. • Conducted rate study to identity needed water and sewer rates over the next five years to fund maintenance, operations, and capital projects along with ensuring necessary reserves.
New water and wastewater rate structure adopted in December 2023 though the Council subsequently reduced water rates to 2021 levels in May 2024 following withdrawal from the Central Coast Blue project.
FY 2023-24 Performance Measures
Beginning in FY 2022-23, the City began tracking performance measures to demonstrate progress made by departments toward Council and departmental goals. A summary of those measures as of fiscal year-end for FY 2023-24 is shown in Attachment 4.
On behalf of the City staff team, we are proud of these accomplishments over the past year. The investments made by the public over many years along with the Council’s leadership reflect this “can do” spirit of the community. Our team looks forward to continuing to meet the opportunities and challenges over this next year in continuing to serve our community and create an even better Grover Beach.
FISCAL IMPACT
There is no fiscal impact from this agenda item.
Staff Report: FY 2023-24 Council Goals Year-End Implementation Report Page 4 September 9, 2024
ALTERNATIVES
The Council has the following alternatives to consider:
1. Receive information on the year-end implementation status of the Council Goals in FY 2023-24; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. FY 2023-25 Council Goals
2. FY 2023-24 Major City Goals Work Program Year-End Results
3. FY 2023-24 Other Important Goals Year-End Results
4. FY 2023-24 Performance Measures
City of Grover Beach
FY 2023-25 City Council Goals
MAJOR CITY GOALS
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION. Strengthen and maintain a businessfriendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
HOUSING AND HOMELESSNESS. Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
PUBLIC SAFETY. Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, trees/landscaping and other traffic calming design strategies.
OTHER IMPORTANT GOALS
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
ADDRESS AS RESOURCES PERMIT
CITY AND SCHOOL PARTNERSHIP. Establish a framework for communication between city officials and local public TK-12 education partners' that operate within the city supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all, and discuss potential parallel policy options for shared adoption.
CODE COMPLIANCE. Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
ENVIRONMENTAL SUSTAINABILITY. Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies and City operations.
Attachment 1
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION
GOAL STATEMENT
Develop and implement economic development initiatives that include COVID-related economic recovery strategies, business retention and attraction, effective and timely permit processing, and tourism promotion including marketing, attracting hotels along Grand Avenue, and ensuring compatible beach uses.
STAFF LEAD: Matthew Bronson, City Manager; Kristin Eriksson, Assistant City Manager; Megan Martin, Community Development Director
TASK PLANNED STATUS YEAR-END COMMENTS
1. Continue to work to enhance the Visit Grover Beach
tourism brand, website and social media
July 2023 Completed The City previously worked with the Chamber promoting Grover Beach as a tourism destination and on website
updates to the Visit Grover Beach site. In the past year, the City entered into a contract with Verdin Marketing to
provide greater focus on tourism branding with a subsequent increase in the frequency of posts and number of total
followers. This contract is funded from the General Fund.
2. Continue to collaborate with regional partner agencies to identify economic development strategies to support the regional economy.
July 2023 Completed The City has continued to work and participate with REACH, Visit SLO Cal, the Cal Poly Center for Innovation and Entrepreneurship, and other groups on regional
economic development strategies.
3. Work with the Chamber to conduct outreach with local businesses on key issues particularly along the West
Grand Avenue corridor.
July 2023 In Progress Business attraction and outreach work was paused for much of the year given the hiring of a new Chamber CEO in
spring 2024. Outreach was subsequently continued
including the launch of another round of the Buy Local
program to support West Grand Avenue businesses affected by the street improvement project.
4. Facilitate development opportunities to help recruit and retain businesses
July 2023 In Progress Staff continues to work with developers on targeted development opportunities for residential, commercial, and industrial sites.
Attachment 2
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION
TASK PLANNED STATUS YEAR-END COMMENTS
5. Begin oversight of construction for the hotel project at 950 El Camino Real upon initiation of construction
July 2023 Completed Project developer pulled building permits and began construction of the project. Installation of public
improvements expected to begin in fall 2024 with hotel
opening estimated in spring 2025.
6. Process building permits for 1598 El Camino Real hotel project upon submittal by developer
July 2024 In Progress Project developer submitted a building permit application in July 2024. Staff will work with the developer to review and issue the permit, as well as record the final map associated with the project. A request for a 3rd time extension for the entitlement was submitted and will be considered by the Planning Commission in September 2024.
7. Continue involvement in Grover Beach Lodge project,
supporting State Parks as lead permitting agency; process and issue City permits for initial offsite construction upon plan submittal and approval
July 2023 In Progress State Parks and JPA issued corrections letter in spring 2024 to project developer requesting revisions to parking lot design. Design team is currently working on plan revisions and responses. Developer’s team is completing documents for the Caltrans encroachment permit.
8. Continue to conduct outreach and regulatory oversight of the commercial cannabis industry and process
development applications including onsite consumption
areas upon submittal.
July 2023 In Progress Two new cannabis retail businesses, Catalyst and SLO Cal Roots, opened and replaced two retailers no longer in
business. Staff continues to conduct regulatory oversight and has reached out to cannabis retailers on opportunities for onsite consumption areas.
KEY POLICY/OPERATIONAL ISSUES
• Revising the economic development services contract with the South County Chambers for Commerce to focus on tourism marketing • Continued focus on hotel development projects and the commercial cannabis industry give economic activity and development opportunities along with additional tax revenues
• Continued City’s involvement with regional economic development strategies to ensure community economic vitality in the future • Improvements to the West Grand Avenue to revitalize and enhance the City’s main commercial corridor MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
GOAL STATEMENT
Update City codes and standards to encourage housing construction to meet diverse needs; collaborate with developers and non-profits in efforts to increase overall housing stock with a priority on affordable housing availability; and partner with regional agencies and organizations to address homelessness and sheltering issues in the city and region.
STAFF LEAD: Megan Martin, Community Development Director; Matthew Bronson, City Manager
TASK PLANNED STATUS MIDYEAR COMMENTS
1. Process development applications for West Grand
Avenue housing and mixed-use projects upon submittal
by property owners.
Winter 2025 Completed Groundbreaking and construction of 402 West Grand Avenue four-story mixed-use development began in November 2023 with estimated completion in winter 2025 Groundbreaking and construction of 401 West Grand Avenue four-story mixed-use development began in July 2024 with estimated completion in summer 2025. A development application for 23-unit, fourstory mixed-use building at 197 West Grand Avenue will be considered by the Planning Commission in September 2024.
Staff is currently reviewing a development application for a 47- unit, four-story mixed-use building at 675 West Grand Avenue.
2. Coordinate with People’s Self-Help Housing and
Housing Authority of San Luis Obispo on permitting of
Cleaver & Clark Commons affordable housing project.
July 2023 Completed PSHH/HASLO completed the subordination agreements and grant requirements to procure financing. Staff issued a demolition permit and building permit. Construction of the 53- unit affordable housing project at 1206 West Grand Avenue began in January 2024.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
TASK PLANNED STATUS MIDYEAR COMMENTS
3. Educate developers on options for density bonuses to increase housing availability and provide for affordable housing.
July 2023 Completed Staff recommended development of pre-applications for new subdivisions and housing development to inform developers on options for state density bonus. Staff is in process of updating the Community Development Department website to include information related to these options.
4. Continue to publicize the City’s Pre-Designed Accessory Dwelling Unit (ADU) program using social media, local
newspapers, and community events.
July 2023 Completed Staff maintained and enhanced the Pre-Designed ADU page on the City’s website and coordinated with the City’s contracted marketing consultant to publicize the ADU program using social media.
5. Monitor and evaluate the effectiveness of the ADU
program and make adjustments as needed.
July 2023 Completed Staff collaborated with property owners, contractors, and the City’s contracted building consultant to seek feedback to identify areas for improvement with the pre-design ADU plans.
Staff will pursue amendments to the plans during the upcoming 2025 California Building Code Cycle to ensure compliance with state requirements.
However, despite these efforts there continues to be minimal interest in the pre-designed ADU program. Underlying factors contributing to the program’s lack of participation may include difficulty in procuring a design professional, desired model not meeting orientation of the lot, and that property owners would prefer to design their own ADU and architectural style. Staff will continue to monitor and evaluate the effectiveness of the ADU program including participation rates, feedback, financial incentive options or programs.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
TASK PLANNED STATUS MIDYEAR COMMENTS
6. Seek Pro-housing Designation from the California
Department of Housing and Community Development.
July 2023 In Progress Community Development has begun efforts to apply for a prohousing designation as part of the preparation of Development Code Amendments that streamline permit process for housing projects. Staff will coordinate with neighboring jurisdictions recently awarded with the designation to identify opportunities to qualify. Pending Council approval, staff anticipates applying to HCD in fall 2024 with an award by the end of year.
7. Work with 5Cities Homeless Coalition on development
and permitting of a new homeless housing facility on
Barca Street.
July 2023 Completed City worked with 5Cities Homeless Coalition, in collaboration with Dignity Moves, on development review related to
construction of a 30-unit transitional housing facility.
Construction was completed in March 2024 with 5CHC
continuing to locate tenants into the facility.
8. Work with 5Cities Homeless Coalition, County, and
other agencies on securing one-time and ongoing funding for homeless facilities and services.
July 2023 Completed The City, on behalf of the 5Cities Homeless Coalition, pursued additional grant funding opportunities for homeless facilities and services and is applying for $300,000 from the California Housing and Community Development Department as part of the 2024 Community Development Block Grant process. Staff continue to be a proactive partner in pursuing grant funding along with 5CHC to secure ongoing funding for homeless
facilities and services.
9. Provide enforcement for updated homeless camping
ordinance and present review of initial results to Council by late 2023.
July 2023 Completed Enforcement of camping ordinance continues with significant decrease in the number of individuals camping on public open space. Review of initial results and overall success of enforcement was presented to Council in spring 2024.
10. Conduct cleanings and implement access limitations
related to homeless encampments on public property.
July 2023 In Progress Need for encampment cleanings has decreased significantly with the implementation of the camping ordinance though periodic cleaning efforts are still needed.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
HOUSING AND HOMELESSNESS
KEY POLICY/OPERATIONAL ISSUES
• Continue to follow State and regional housing and homelessness related policies to ensure General Plan and Development Code supports development of affordable housing in the community.
• Complete improvements to West Grand Avenue to enable additional housing and mixed-use opportunities along the City’s main commercial corridor. • Strengthen relationships with developers, 5Cities Homeless Coalition, and other non-profits to address regional affordable housing and homelessness initiatives.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
PUBLIC SAFETY
GOAL STATEMENT
Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STAFF LEAD: Jim Munro, Chief of Police; Scott Hallett, Five Cities Fire Chief
TASK PLANNED STATUS MIDYEAR COMMENTS
1. Start a dynamic Health and Wellness Program for Police employees by developing a peer support team and
critical incident stress response model.
June 2025 Completed Police Department has implemented a wellness program by opening a relaxation room and small fitness room within the Police Station. Additionally, the department used State wellness grant funds to open an offsite wellness center with top-of-the-line equipment and recreational opportunities. The department continues to work with UCSD and California
POST on a grant to build out the wellness program focusing on mental wellness and peer support.
2. Create a regional Major Accident Investigation Team
(MAIT) with the Police Departments of Arroyo Grande
and Pismo Beach.
July 2023 Completed All three agencies have identified qualified staff to be on the team and are working together on training and have responded to incidents already.
3. Conduct recruitment of new Police Officers to fill
current vacancies
January 2025 In Progress The Police Department is currently testing for 2 vacant positions. One vacancy will be filled by an external candidate for Sergeant, and the other will be filled by a Police Trainee for the January 2025 academy.
4. Explore regional partnership opportunities to create a dedicated Mental Health profession position within the
South County
January 2024 Deferred Staff discussions with other agencies have determined this is not possible currently due to collective budgetary constraints with the involved agencies.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
PUBLIC SAFETY
5. Add enhanced technologies (hardware and software) to improve patrol vehicle cameras, license plate readers,
community cameras and police radios
January 2025 In Progress The Police Department applied for a $543,000 federal grant that has been initially approved. Final approval from the federal government is needed followed by City Council
acceptance before this work can begin.
6. Implement new Five Cities Fire Authority (FCFA) Joint Powers Agreement including formation of new
governance and executive management structure along
with temporary service contract with Oceano
Community Services District
July 2023 Completed New governance and executive management structure in place along with temporary (one-year) service contract with the County to fund service to the Oceano service area.
7. Implement FCFA service level changes including
recruitment of new positions and contract fire prevention services by the Community Development Department
July 2023 Completed New Battalion Chief position filled and enhanced contract fire prevention services implemented. Firefighter recruitment expected to be completed in September 2024 with academy projected to begin in November and new firefighters on shift by year-end 2024. Community Risk Assessment, Standards of Coverage Assessment and Strategic Plan Request for
Proposals was submitted in July 2024 to provide future
guidance and vision for the FCFA.
8. Work with Arroyo Grande and County on Local Area
Formation Commission review of Oceano fire services
divestiture request and potential service impacts to
FCFA
July 2023 Completed LAFCO expected to finalize the divesture process in October 2024 following negotiation with the County of San Luis
Obispo on a contract to provide fire services in Oceano for three years with two one-year extension options.
9. Work with Arroyo Grande to update FCFA service level and budget for FY 2024-25 following completion of
LAFCO divestiture review process
January 2024 Completed FY 2024-25 budget approved by the FCFA Board reflecting budget projections developed in the Baker Tilly study in 2023.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
PUBLIC SAFETY
KEY POLICY/OPERATIONAL ISSUES
• Continue to develop a comprehensive Health and Wellness program for Police Employees. • Work toward accomplishing FY 2023-24 metrics of Police Department Strategic Plan. • Complete tractor drawn aerial ladder truck driver/operator training to prepare for new ladder truck. • Meet compliance and reporting requirements for state mandated SB 1205 fire / life safety inspections and develop updated fire inspection approach for consideration for FY 2025-27 budget.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
STREET MAINTENANCE AND COMPLETE STREETS
GOAL STATEMENT
Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, streetlights, crosswalks, trees/landscaping and other traffic calming design strategies.
STAFF LEAD(S): Greg Ray, Public Works Director; Erin Wiggin, Capital Projects Manager; Gabriel Munoz-Morris, Senior Engineer
TASK PLANNED STATUS MIDYEAR COMMENTS
1. Continue to work with PG&E to implement the Street
Lighting Project (CIP 2003). The first phase is for North Oak Park Boulevard.
November 2023 In Progress Project scope changed to focus initially on additional street lighting along West Grand Avenue in
coordination with West Grand Avenue Streetscape
Project. Design is complete and project construction of is underway.
2. Complete design and start construction of the sidewalk infill cost sharing program (CIP 2274) for two Measure K-14
projects (CIPs 2295-16 and 2295-17) listed below
February 2024 In Progress Construction of CIP 2274 in association with CIP 2295-16 is complete. Design of CIP 2274 in
association with CIP 2295-17 is complete but
construction delayed due to the need to upsize the
sewer main on North 9th Street prior to the construction of CIP 2295-17. Timing of sewer project affected by
Measure G-24 which would repeal the City’s water and
sewer rate structure. Currently, staff anticipates a delay of at least one year for CIP 2295-17.
3. Complete design and start construction of the West Grand Avenue Streetscape Project (CIP 2287)
April 2024 Complete Construction is underway and is expected to be complete in January 2025.
4. Start construction of N. 4th Street repair project (CIP 2285) July 2025 In Progress Project design phase near completion and staff anticipates construction start date of July 2025.
MAJOR CITY GOAL FY 2023-24 YEAR-END IMPLEMENTATION REPORT
STREET MAINTENANCE AND COMPLETE STREETS
5. Complete design and start construction of Measure K-14 project on portions of Ramona, Front, Saratoga, Beckett, and N. 2nd (2295-16)
October 2023 Complete Construction is complete.
6. Complete design of Measure K-14 project on portions of N. 9th, N. 11th, N. 12th, Brighton, Ramona, Alma Ct, Moss Ct (CIP 2296-17)
January 2024 Complete Design of CIP 2295-17 complete but construction will be delayed due to the need to upsize the sewer main on
North 9th Street prior to the construction of CIP 2295-
17. Timing of sewer project affected by Measure G-24
which would repeal the City’s water and sewer rate
structure. Currently, staff anticipates a delay of at least one year for CIP 2295-17.
KEY POLICY/OPERATIONAL ISSUES
• Continuing pace of street repair projects within the City’s relatively small footprint of approximately two square miles without significant inconvenience to residents and with limited field staff available to provide project utility support. • Need for continued planning for street maintenance work in future Capital Improvement Programs to maintain the City’s rehabilitated streets. • Incorporating sidewalk infill, traffic calming, and other safety enhancements desired with street improvement work. • Anticipated delay of Measure K-14 street repairs due to timing in completed necessary sewer improvements in advance given Measure G-24 which would repeal the City’s water and sewer rate structure.
FY 2023-24 OTHER IMPORTANT COUNCIL GOALS
YEAR-END IMPLEMENTATION REPORT
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
Key Actions:
• Completed design and construction documents for Phases 1 (playground and restrooms) and 2 (bandstand and amphitheater) of the Ramona Park improvements which was subsequently funded with Community Development Block Grant funds.
• Completed and presented Facility Condition Needs Assessment to the Council in fall 2023 and received direction on vision for future City facilities. • Completed repaving of the Public Works Corporation Yard as an initial phase of the Corporation Yard Improvements Project.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
Key Actions:
• Continued robust public communication efforts through social media platforms, electronic monthly newsletter, quarterly mailing on parks and recreation activities, and other forums. • Continued “Coffee with a Cop” community engagement events. • Conducted a public information meeting in November 2023 to provide background information on the proposed water and sewer rate structure along with the Central Coast Blue project. • Contracted with Verdin Marketing to increase activity and branding for the Visit Grover Beach tourism marketing platforms, increasing followers by nearly 10,000%. • Conducted three “City Talk” public information meetings in April, May and June of 2024 • Hosted community forum on Development Code amendments. • Staffed City booth at summer concert series to share information and respond to questions and concerns.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through the Central Coast Blue recycled ground water project and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
Key Actions:
• Worked with Central Coast Blue partner agencies and project team on regional recycled water project including preparation of 90% design, review of plans for Advanced Water Treatment Plant and related infrastructure, and submission of Coastal Development Permit to Coastal Commission.
City subsequently withdrew from project in May 2024 along with Arroyo Grande given escalating project costs.
• Conducted rate study to identity needed water and sewer rates over the next five years to fund maintenance, operations, and capital projects including sewer and water line upgrades, booster station improvements, water reservoir maintenance and Central Coast Blue project along with ensuring necessary reserves. New water and wastewater rate structure adopted in December 2023 though the Council subsequently reduced water rates to 2021 levels in May 2024 following withdrawal from the Central Coast Blue project.
Attachment 3
FY 2022-23 FY 2023-24 FY 2024-25
Goal 170 170 170
Actual 169 170
FY 2022-23 FY 2023-24 FY 2023-24
Goal - 2.25 2.75
Actual 1.71 2.69
Performance Measure 2: City Cybersecurity Rating
Notes: The department began tracking this measure in FY 2022-23.
Nationial Cyber Security Review Score: Continiously increase the City's cybersecurity rating by following indistry standard standard scale of maturity between 1-7 with a recommended level of 5.
ADMINISTRATIVE SERVICES DEPARTMENT PERFORMANCE MEASURES The goal is to meet or exceed the Government Financial Officers Association (GFOA) recommended standard of submitting the ACFR by December 31, or 184 after the fiscal year end to enable and enhance transparency, accountability and integrity.
Notes: No additional notes.
Performance Measure 1: Number of calendar days following fiscal year-end until the Annual Comprehensive Financial Report (ACFR) is issued
Attachment 4
Performance Measure 1: Increase in followers to "Visit Grover Beach" social media platforms.
FY 2022-23 FY 2023-24 FY 2023-24
Goal - 50% 50%
Actual 161% 9987%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 95% 90%
Actual 92% 80%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 10% 10%
Actual 13% 23%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 100% 100%
Actual 87% 100%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 327 356
Actual 298 339
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 885 1290
Actual 843 1229
Increase in the total number of registrations for classes each calendar year.
Notes: Sizeable increase in number of participants noted over the past year.
Performance Measure 5: Percentage of increase of Parks & Facility rentals Increase in total facility rental agreements signed each calendar year.
Notes: Sizeable increase in facility rentals noted over the past year.
Performance Measure 6: Percentage of increase in the number of participants in Parks and Recreation classes
Notes: The department began tracking this measure in FY 2022-23. Goal adjusted in line with two years of employee survey data.
CITY MANAGER'S OFFICE PERFORMANCE MEASURES
The percentage of increase in followers on the "Visit Grover Beach" social media platforms over the prior calendar year.
Notes: The department began tracking this measure in FY 2022-23. Large growth percentage in FY 2023-24 due to increased efforts and hiring of marketing firm to manage platforms.
Performance Measure 2: Employees who feel they are able to raise issues with management.
Percentage of employees who respond in the annual employee survey that they agree or strongly agree that they are able to raise concerns about work-related issues without fear of retaliation Percentage of City Council Meeting Minutes prepared within 45 business days of the meeting in the prior calendar year.
Notes: The department began tracking this measure in FY 2022-23.
Performance Measure 3: Employee Turnover Rate
Notes: The department began tracking this measure in FY 2022-23. Higher than normal turnover is reported in FY 2023-24 in part due to a higher than normal number of retirements.
Percentage of employee turnover per fiscal year. Turnover includes retirements, however, seasonal and volunteer staff are excluded.
Performance Measure 4: Timely City Council Meeting Minutes FY 2022-23 FY 2023-24 FY 2024-25
Goal - 10 10
Actual 12 14
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 132 150
Actual 120 189
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 205 205
Actual 185 174
FY 2022-23 FY 2023-24 FY 2024-25
Goal 1,000 1,087 1,087
Actual 988 1,030
FY 2022-23 FY 2023-24 FY 2024-25
Goal 21 15 15
Actual 10 9
Average number of days for plan check review by Building, Planning, and Public Works Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 5: Average length of plan review
Over the counter permits issued: demo interior walls, demo residential units, demo for unpermitted work, re-roof, electrical, mechanical, plumbing permits.
Notes:
Performance Measure 3: Number of Non-Over the Counter Permits Issued Non-OTC permits issued: electrical PV system or car chargers, fire alarm, suppression, grading/stockpile, residential addition, alteration, new SFR, new ADU, residential conversion to ADU, commercial conversion to residential, commercial addition, commercial tenant improvement, sign permits
Notes: Department began tracking this measure in FY 2022-23. Shortfall for FY 23-24 reflective of several factors impacting construction industry: cost of materials, availability of contractors, and overall economic conditions. Staff will continue to monitor these influences and identify any areas to adjust our permit processing to better meet this performance goal.
Performance Measure 4: Inspections Performed
Building Inspections related to structure's functionality, safety, and comliance with relevant regulations and standards
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 2: Number of Over the Counter Permits Issued
COMMUNITY DEVELOPMENT DEPARTMENT PERFORMANCE MEASURES
Performance Measure 1: Number of Entitlements Approved
Entitlements (discretionary projects) approved/issued.
Notes: Discretionary projects includes Use Permits, Development Permits, Administrative Coastal and Non-Coastal Development Permits, and Ordinance Amendments. Does not include time extensions, temporary use permits, or pre-applications.
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 175 300
Actual 200 343
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 210 250
Actual 200 351
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 90% 90%
Actual - 100%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 75% N/A
Actual - N/A -
Notes: Staff does not have the ability to currently track this measure and will put this measure on hold pending future software to track this information.
Percent of inspection requests completed within 48 hours.
Notes: Department began tracking this measure in FY 2022-23. 100% of inspection requests are scheduled within 48 hours. May require scheduling to following week.
Performance Measure 9: Email and Telephone Response Time Percent of email and telephone calls returned within 24 hours.
Performance Measure 8: Inspection Request Turnaround Times Performance Measure 6: Number of Code Compliance Cases Opened Number of new cases.
Notes: Department began tracking this measure in FY 2022-23. Case details: Of the 343 cases opened, 66 remain active; 27 cases opened and 'no violation found'; total of 250 cases closed for infractions opened in FY 23-24.
Performance Measure 7: Number of Code Compliance Cases Closed Number of cases closed. Includes cases that may have been opened in previous FY.
Notes: Department began tracking this measure in FY 2022-23. There are 89 remaining active cases into FY24-25.
FY 2022-23 FY 2023-24 FY 2024-25
Goal 95% 95% 95%
Actual 90% 93%
FY 2022-23 FY 2023-24 FY 2024-25
Goal 100% 100% 100%
Actual 87% 91%
FY 2022-23 FY 2023-24 FY 2024-25
Goal 66% 90% 90%
Actual 75% 90%
Performance Measure 3: Percentage of officers who have received updated training in Crisis Intervention, De-escalation, Implicit Bias and Principled Policing Concepts Percentage of officers assigned to complete the training as department resources can provide.
Notes: N/A
Notes: N/A
Percentage of days of the year the department is able to recruit and retain 23 sworn staff members and who are available for service.
Performance Measure 1: Achieve a Police Department Customer Satisfaction rating of 95% or higher each year.
POLICE DEPARTMENT PERFORMANCE MEASURES
Customer satisfaction rating on responses to surveys conducted through SPIDRTech Software on response to calls for service.
Notes: N/A
Performance Measure 2:Maintain 23 Sworn Staff positions Filled and Deployed on Duty.
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 90% 90%
Actual - 95%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 90% 90%
Actual - 95%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 6.61 3.0
Actual 2.44 2.2
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 90% 90%
Actual - 90%
FY 2022-23 FY 2023-24 FY 2024-25
Goal - 83% 85%
Actual - 90%
Performance Measure 4: Percentage of Public Works service requests requests responded to within one week
Percentage of maintenance service requests that receive a response and the work order is processed within one week of receipt.
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 5: Percentage of monthly park and landscape surveys with an acceptable rating Percentage of monthly park and landscape surveys that are rated "good" or better based on the following scale: Poor (greater than 10 deficiencies: missing or dead landscape, visible weeds, damaged irrigation, damaged facilities); Fair (five to ten visible deficiencies) Good (less than 5 deficiencies).
Notes: Department began tracking this measure in FY 2023-2024.
PUBLIC WORKS PERFORMANCE MEASURES
Pecentage of development applications returned to the applicant within the City-identified 10-day review standard.
Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 1: Percentage of Development Applications returned on schedule Notes: Department began tracking this measure in FY 2022-23.
Performance Measure 3: Lane miles of repaved or repaired streets Number of lane miles repaved or repairs with street repair projects Notes: Department originally programmed the North 4th Street Rehabilitation (CIP 2285), West Grand Avenue Streetscapes Project (CIP 2287), and two Measure K-14 projects (CIP 2295-16 and 2295-17) for FY23-24. CIP 2287 was delayed due to bidding conditions in summer 2023. CIP 2285 was delayed due to the delay to CIP 2287. CIP 2295-17 was delayed due to a delay to CIP 5002 (Sewer Upgrade Project) as a result of a wastewater rate structure challenge. CIP 2287 is now expected to be completed in FY24-25. CIP 2285 and 2295-17 are expected to be completed in FY25-26.
Performance Measure 2: Timely responses to inquiries
Percent of customer calls returned within one day.
FY 2022-23 FY 2023-24 FY 2024-25
Goal 0 <2 <5
Actual 1 8
FY 2022-23 FY 2023-24 FY 2024-25
Goal 0 0 0
Actual 0 0
Performance Measure 6: Number of unplanned water service interruptions Number of unplanned water service interruptions in the prior fiscal year.
Notes: Department goal has been increased for FY24-25 due to increased number of unplanned water service interruptions coupled with aging infrastructure and insufficient funding to program capital improvement projects for system maintenance and improvements over the next 5 to 8 year period.
Performance Measure 7: Number of sewer system failiures Number of sewer system backups resulting in overflows in the prior fiscal year Notes: N/A
Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 9, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Nick Szamet, Administrative Services Director SUBJECT: FY 2023-24 Year-End Financial Review
RECOMMENDATION
Receive a report on the FY 2023-24 Year-End Financial Review.
BACKGROUND
On June 24, 2024, City Council adopted the FY 2024-25 budget. Since then, staff has conducted an initial review of the year-end financial results of FY 2023-24 to provide a summary to the Council prior to the completion of the City’s annual audit done by outside auditors and brought to the Council in January 2025. The following summary represents this initial review, subject to change, with the upcoming audit process.
General Fund
The General Fund is the City’s primary fund and includes general City services such as police, contracted fire protection and emergency medical services, general administration, and capital allocations to the Capital Improvement Plan. The General Fund is also where property tax, sales tax, and other general revenues are collected. Table 1 below shows the initial year-end projections for FY 2023-24 compared with the unaudited actuals:
Table 1: General Fund
FY2023-24
Projection
FY2023-2024
Unaudited
Actual
Difference
Beginning Reserves 5,053,965 5,053,965 -
Revenues
Revenue/Transfers In 24,480,611 24,417,302 (63,309)
Expenditures
Operating Expenditures 22,264,618 22,104,083 (160,535)
Debt Service 168,000 94,348 (73,652)
Transfers Out/Other 1,591,000 404,625 (1,186,375)
Total Expenditures 24,023,618 22,603,056 (1,420,562)
Annual Surplus 456,993 1,814,246 1,357,253
Wastewater Fund Repayment (142,000) (142,000) -
CIP Carry Over (2,179,578) (3,365,953) 1,186,375
Ending Reserves 5,368,958 5,539,835 170,877
Staff Report: FY 2023-2024 Year End Financial Report Page 2 September 9, 2024
FY 2023-24 actual revenues are $63,309 lower than projected amounts for a difference of less than 1% of projections. This is due to higher-than-expected revenues in several minor revenue sources as well as revenues from other governments. The year-end actuals for the City’s top revenue sources were mixed as property tax revenues were higher than projected while others such as sales and cannabis tax revenues were below projections. Staff will monitor these revenues closely in preparation for the upcoming FY 2025-27 budget process. Total expenditures for FY 2023-24 were projected to end at just over $24 million while unaudited actuals are closer to $22.6 million providing a variance of $1.4 million to projections. However, though the City is estimated to end the year with a surplus of $1.8 million, this is mainly comprised of unspent capital project funding which will be carried over to the next fiscal year.
After deducting repayment to the Wastewater Fund, CIP and other carryover, the General Fund ending reserves will be at 32% of operating expenditures compared with the Council’s 25% goal which is similar to the projected reserves level of 31%. Staff will return to the Council with additional information about the City’s current year financial condition in November 2024 and in February 2025 as part of the FY 2024-25 first quarter and mid-year review respectively.
Water Fund
The Water Fund is responsible for the maintenance and operation of City’s water system. This includes water lines, tanks, and wells. The Water Fund is estimated to end FY 2023-24 with a deficit of $1,245,860 which will be paid from reserves and reducing ending reserves to $3,492,737.
Table 2: Water Fund
FY2023-24
Projection
FY2023-2024
Unaudited Actual Difference
Beginning Reserves 4,738,597 4,738,597
Revenue Total 4,162,649 4,254,296 91,647
Expense Total 7,401,326 5,500,156 (1,901,170)
Surplus/(Deficit) (3,238,677) (1,245,860) 1,992,817
Ending Reserves 1,499,920 3,492,737 1,992,817
Water revenues are largely aligned with forecasts presented to Council based on the Council’s action in May 2024 to lower rates to 2021 levels which reduced the overall revenue capacity of the fund. The Water Fund was also impacted by the City’s withdrawal from the Central Coast Blue recycled water project, as the City was required to pay the balance of preconstruction costs to the City of Pismo Beach. Additionally, funding for a large capital project of $1.6 million Reservoir Maintenance project was not expended in FY 2023-24 though much of the Water Fund’s ending reserves have been committed to the Reservoir Maintenance project to be expended in FY 2024-
25. There will also be a repayment of land acquisition costs by the City of Pismo Beach which is pending completion of all terms related in the amended JPA Agreement.
Staff Report: FY 2023-2024 Year End Financial Report Page 3 September 9, 2024
Wastewater Fund
The Wastewater Fund is responsible for the City’s maintenance and operation of wastewater lines within the City and bills for and forwards funds collected to the South San Luis Obispo County Sanitation District. The Wastewater Fund is estimated to end the year a surplus of $406,335.
Table 3: Wastewater Fund
FY2023-24
Projection
FY2023-2024
Unaudited Actual Difference
Beginning Reserves 3,751,811 3,751,811 -
Revenue Total 2,000,377 1,854,172 (146,205)
Expense Total 3,735,526 1,447,837 2,287,689
Annual Surplus/(Deficit) (1,735,149) 406,335 2,141,484
Ending Reserves 2,016,662 4,158,146 2,141,484
Wastewater revenues are lower than projected by $146,205 given changes approved by the Council on the timing of implementing the new rate structure and resulting credits to customer accounts. Expenditures are also lower than anticipated mainly due to delays in bond financing which was planned for a major sewer upgrade project. The project and financing are now on hold pending resolution of Measure G-24 which seeks to repeal the water and wastewater rates adopted by the Council in December 2023. Staff does not believe it is prudent to move forward with this financing at this time given the possible repeal of the rates as they are the underlying basis for repayment.
FISCAL IMPACT
There is no fiscal impact from receiving this report.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Receive a report on the FY 2023-24 Year-End Financial Review; or
2. Provide alternative direction to staff
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.