AGENDA
GROVER BEACH CITY COUNCIL
GROVER BEACH CITY HALL - COUNCIL CHAMBER
154 SOUTH EIGHTH STREET
GROVER BEACH, CALIFORNIA
MONDAY, SEPTEMBER 23, 2024, 6:00 PM
Next Resolution No .24-51
Next Ordinance No. 24-09
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the City Clerk's Office (805-473-4567) at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
CALL TO ORDER
CALL TO ORDER
FLAG SALUTE
ROLL CALL Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert, and Mayor Karen Bright
CLOSED SESSION ANNOUNCEMENTS
On Monday, September 9, 2024 at 8:47 p.m., the Council met in Closed Session regarding the following items:
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9
One (1) Case.
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: APN 060-546-004, APN 060-546-005, APN 060-546-019; 943, 973, 953 Huston Street
Agency Negotiators: Matthew Bronson, City Manager; Greg Ray, Public Works Director/City Engineer, Robert Lomeli, City Attorney
Negotiating Parties: Prime Capital Venture LLC. (Mayer Separzadeh) Under Negotiation: Instruction to negotiators shall include price, terms and conditions related to terms of payment, project specific information related to project affecting price Meetings can be viewed on Channel 20 and are live streamed on the City’s website via www.slospan.org. Members of the public who cannot attend the meeting in person may provide public comment during the meeting by calling (805) 321-6639 to provide public comment via phone (the phone line will open just prior to the start of the meeting at 6:00 PM) or written public comments can be submitted via email to [email protected] prior to the Council meeting. If submitting written comments in advance of the meeting, please note the agenda item.
Agenda: Grover Beach City Council Meeting Page 2
Monday, September 23, 2024
Closed Session Announcements: At 9:20 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present and announced the no reportable action taken during Closed Session.
AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of the day. The Council should by motion adopt the agenda as presented or as revised.
CEREMONIAL CALENDAR
1. Proclamation for National Recovery Month
2. Proclamation for Fire Prevention Week
PRESENTATIONS
None
CONSENT AGENDA
The following routine items listed below are scheduled for consideration as a group. Recommendations for each item are noted in parentheses. Members of the audience may speak on any item(s) listed on the Consent Agenda. Any Council Member, the City Attorney, or the City Manager may request that an item be withdrawn from the Consent Agenda to allow for full discussion. Items withdrawn from the Consent Agenda will be heard after the rest of the Consent Agenda is approved.
3. Treasurer’s Report for the Period August 1, through August 31, 2024 – Finance Manager Flores
(Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
4. Treasurer’s Report for the 2022 Streets Bond Account - $10,000,000 for the Period August 1, through August 31, 2024 – Finance Manager Flores (Recommended Action: Approve the Treasurer’s Report as submitted.)
VOICE VOTE
5. Minutes of the City Council Meeting on Monday, September 9, 2024 – City Clerk Sims (Recommended Action: Approve the minutes as submitted or revised.)
VOICE VOTE
6. FY 2023-24 Community Grants Reporting – Assistant City Manager Eriksson (Recommended Action: Receive and file the reports from recipients of FY 2023-24 Community Grants).
VOICE VOTE
7. Biennial Review of Conflict-of-Interest Code – City Attorney Lomeli and City Clerk Sims (Recommended Action: Adopt the Resolution amending the City’s Conflict of Interest Code given job classification revisions.)
ROLL CALL VOTE
Agenda: Grover Beach City Council Meeting Page 3
Monday, September 23, 2024
8. Acceptance of Offer of Dedication from Final Tract Map 3038 Phase 1 for South 16th Street – Public Works Director/City Engineer Ray and Senior Engineer Munoz-Morris (Recommended Action: Accept the offer of dedication on Final Tract Map 3038 Phase 1 for South 16th Street and authorize the City Clerk to record the acceptance.)
ROLL CALL VOTE
9. Authorization to Purchase Ramona Garden Park Playground Equipment – Public Works Director/City Engineer Ray and Capital Improvement Project Manager Wiggin (Recommended Action: Authorize purchase order for playground equipment associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259).)
ROLL CALL VOTE
10. Prohousing Designation Program Application – Community Development Director Martin and Senior Planner Bell
(Recommended Action: Adopt a Resolution authorizing application to and participation in the Prohousing Designation Program (Attachment 1) authorizing the City Manager to:
1) Submit a Prohousing Designation Program application to the California Department of Housing and Community Development (HCD); and if approved by HCD, 2) Execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program.)
ROLL CALL VOTE
11. West Grand Avenue Streetscape 4th-8th Street Project Change Order Approval – Public Works Director/City Engineer Ray
(Recommended Action: Authorize the City Manager to approve a change order for the West Grand Avenue Streetscape Project (CIP 2287) related to necessary sewer main work.)
ROLL CALL VOTE
PUBLIC HEARING
None
REGULAR BUSINESS
12. Public Safety Update – Police Chief Munro and Five Cities Fire Authority Fire Chief Hallett
(Recommended Action: Receive an update from the Grover Beach Police Department and Five Cities Fire Authority on key public safety initiatives and highlights.)
13. Council Positions on November 2024 Statewide Ballot Measures – Assistant City Manager Eriksson
(Recommended Action: Receive a report on November 2024 statewide ballot measures relevant to City operations and supported by the League of California Cities and provide direction to staff on taking official positions on behalf of the City.)
PUBLIC COMMUNICATIONS
Any member of the public may address the Council for a period not to exceed three minutes total on any item of interest within the jurisdiction of this Council. The Council will listen to all communications; however, in compliance with the Brown Act, the Council cannot act on items not on the agenda.
Agenda: Grover Beach City Council Meeting Page 4
Monday, September 23, 2024
COUNCIL COMMITTEE REPORTS
This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating.
Air Pollution Control District (APCD) Karen Bright (Alt: Robert Robert) South SLO County Sanitation District (SSLOCSD) Karen Bright (Alt: Clint Weirick) Integrated Waste Management Authority (IWMA) Robert Robert (Alt: Daniel Rushing) Five Cities Fire Joint Powers Authority Daniel Rushing (Alt: Clint Weirick) SLO Council of Governments / SLO Regional Transit Authority Daniel Rushing (Alt: Karen Bright) (SLOCOG / SLORTA)
South County Transit Committee Daniel Rushing (Alt: Karen Bright) Zone Three Advisory Committee Daniel Rushing (Alt: Karen Bright) California Joint Powers Insurance Authority (CJPIA) Clint Weirick (Alt: Zach Zimmerman) Homeless Services Oversight Council (HSOC) Clint Weirick (Alt: Zach Zimmerman) SLO County Water Resources Advisory Committee (WRAC) Clint Weirick (Alt: Robert Robert) REACH Zach Zimmerman (Alt: Robert Robert)
South County Chambers of Commerce Zach Zimmerman (Alt: Daniel Rushing) Visit SLO CAL Advisory Committee Zach Zimmerman (Alt: Robert Robert)
COUNCIL COMMUNICATIONS
This item gives individual Council Members the opportunity to seek consensus for scheduling a specific item on a future agenda, authorizing staff time to provide background information and prepare a staff report for a future agenda, or to comment on Council business, City operations, projects or other items of community interest.
CITY MANAGER’S REPORTS AND COMMENTS
CITY ATTORNEY’S REPORTS AND COMMENTS
CLOSED SESSION
None
ADJOURNMENT
* * * * *
Per Resolution No. 17-21, the public portion of City Council meetings will be scheduled to start at 6:00 p.m. and conclude no later than 11:00 p.m. Any open session items remaining on the agenda at 11:00 p.m. that have not been discussed or considered by the City Council will be continued to an adjourned meeting of the City Council (scheduled before the next regular meeting). However, the City Council may choose to continue the meeting past 11:00 p.m. upon a proper motion and a 4/5ths vote in favor of such an action. * * * * *
Staff reports or other written materials relating to each item of business referred to on this agenda are available from the City website www.groverbeach.org and on file in the City Clerk’s Office. A public counter copy is available for public inspection and reproduction during normal business hours at City Hall, 154 South 8th Street, Grover Beach, CA. Related materials submitted after distribution of the agenda packet Agenda: Grover Beach City Council Meeting Page 5
Monday, September 23, 2024
are available in the City Clerk's Office during normal business hours. If you have questions regarding any agenda item, please contact the appropriate City Department. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council and distributed subsequent to distribution of the agenda packet will be made available for public inspection in the City Clerk’s Office during normal business hours.
* * * * *
Note: This agenda was prepared and posted pursuant to Government Code Section 54954.2. This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions or call the City Clerk’s Office at (805) 473-4567 for more information.
* * * * *
The agenda and staff reports are also available on the City’s website: www.groverbeach.org
CITY OF GROVER BEACH
POLICIES AND PROCEDURES FOR CONDUCT AND DECORUM AT COUNCIL MEETINGS (Pursuant to Resolution No. 07-44, adopted 04-16-07, revised 02-18-2020) The City Council and staff welcomes and encourages civic participation and debate on issues. The Council values the public’s opinion and in every Council meeting invite and encourages the public to address the Council on any matter of interest. The Council adopted these policies and procedures for appropriate conduct and decorum at Council meetings and establish guidance for public participation during Council meetings.
These policies will foster and provide greater clarity to preserve the intent of open government and maintain a positive environment for public input and City Council decision-making.
1.0 DECORUM AND ORDER – IN GENERAL
1.1 The presiding officer is responsible for the maintenance of order and decorum at all times.
1.2 The presiding officer shall determine all points of order subject to the right of any Council member to appeal to the City Council by majority vote. If any appeal is taken, the question shall be “Shall the decision of the presiding officer be sustained” in which event a majority vote of the Council shall govern and conclusively determine such question of order.
1.3 All Council members, staff members and members of the public should speak respectfully and avoid the use of profanity, vulgarity and slanderous comments. Recognizing that the First Amendment precludes the City Council from prohibiting speakers from speaking based upon the content of their speech, the presiding officer shall use their best efforts, short of enforcement action, to remind and encourage all participating in the meeting to keep their speech respectful towards others and within bounds appropriate for children and persons of sensitivity toward course language as a courtesy to others present or otherwise viewing Council meetings.
2.0 DECORUM AND ORDER – COUNCIL MEMBERS
2.1 Manner of Speaking.
Any Council member desiring to speak shall first address the presiding officer. Upon recognition by the presiding officer, the Council member shall speak only to the question under debate.
U2.1(a) Questioning Staff.
A Council member desiring to question the staff should address his question to the City Manager, or, in appropriate cases, the City Clerk or City Attorney, who shall be entitled either to answer the inquiry or to designate some staff member for that purpose. Such a designation may be made at the time of any staff presentation or on the agenda listing for the item.
U2.1(b) Interruptions.
Once recognized, a Council member shall not be interrupted while speaking unless called to order by the presiding officer; unless a point of order is raised by another Council member, or unless the speaker chooses to yield to questions from another Council member.
3.0 DECORUM AND ORDER – STAFF
3.1 City Manager Responsibilities
The City Manager is responsible for ensuring that members of the administrative staff observe the rules of decorum and order set forth in this Policy.
3.2 AAddressing the City Council
Any administrative staff member desiring to address the City Council or members of the public shall first be recognized by the presiding officer. All remarks shall be addressed to the presiding officer and not to any individual Council Member or member of the public. Administrative staff members shall accord the utmost courtesy to the City Council, other administrative staff members and the public.
4.0 DECORUM AND ORDER – MEMBERS OF THE PUBLIC
4.1 AAddressing the City Council
Any member of the public desiring to address the City Council or members of the public shall first be recognized by the presiding officer at the appropriate place on the agenda. All remarks shall be addressed to the presiding officer and not to any individual Council Member, City Manager, City Attorney or member of the administrative staff or member of the public.
4.2 Time Limitation for Addressing the City Council
Public comment when addressing the City Council shall be generally limited to three (3) minutes per speaker. Depending on the extent of the agenda and the number of persons desiring to speak on an issue, the presiding officer may, at the beginning of the hearing, set a different time limit for each speaker. Any person may speak for a longer period of time upon approval from the presiding officer, when deemed necessary, for instance when a person is speaking on behalf of a group or has a graphic or slide presentation requiring more time.
4.3 Failure to Yield, Disruptions
Any person who refuses to relinquish the floor after their allotted time or while attending the City Council meeting engages in conduct or speech which disrupts the business of the meeting shall be brought to order and/or removed from the room if the sergeant-at-arms is so directed by the presiding officer.
Disruptive remarks from the audience, stamping of feet, clapping, whistles, yells and similar demonstrations shall not be permitted by the presiding officer who may direct the sergeant-at-arms to remove such offenders from the room.
4.4 Prosecution
Aggravated cases shall be prosecuted on appropriate complaint signed by the presiding officer.
5.0 ENFORCEMENT OF DECORUM
5.1 The Chief of Police or his designee shall be the ex-officio sergeant-at-arms of the City Council. The sergeant-at-arms shall carry out all legal and valid orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in the Council Chamber. Upon instructions from the presiding officer, it shall be the duty of the sergeant-at-arms to remove any disorderly person from the Council Chambers or place the disorderly person under arrest or both.
5.2 As set forth in Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or group of persons so as to render the orderly conduct of such meeting unfeasible or impedes the ability of the Council to hold the meeting, and order cannot be restored by the removal of individuals who are willfully interrupting the meeting, the presiding officer may order the meeting room cleared and continue in session. Only matters appearing on the agenda may be considered in such a session. Duly accredited representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to this Section. Nothing in this Section shall prohibit the City Council from establishing a procedure for readmitting an individual or individuals not responsible for willfully disturbing the orderly conduct of the meeting.
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
PROCLAIMING SEPTEMBER as
“RECOVERY MONTH”
WHEREAS, National Recovery Month (Recovery Month), which started in 1989, is a national observance held every September to promote and support new evidencebased treatment and recovery practices, and the dedication of service providers and communities who make recovery in all its forms possible; and WHEREAS, behavioral health is an essential part of one’s over health and wellness; and
WHEREAS, recovery from substance use disorders and mental health challenges is a courageous journey that deserves recognition and celebration; and WHEREAS, treatment and support services are available to help individuals achieve and sustain recovery, demonstrating that recovery is possible; and WHEREAS, the Grover Beach community is committed to promoting awareness, support, and access to services for those in need of recovery; and WHEREAS, we recognize four dimensions of recovery from mental health and substance use disorders: health, home, purpose and community; and NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does herby officially proclaim the month of September as “Recovery Month”, and we call upon all residents, community organizations, healthcare providers, businesses, and educational institutions to join in supporting individuals on their journey to recovery and to take action to remove the barriers that hinder access to treatment and support services.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 23rd day of September, 2024.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 1
PROCLAMATION OF THE GROVER BEACH CITY COUNCIL
DECLARING OCTOBER 6-12, 2024 as
”FIRE PREVENTION WEEK”
WHEREAS, the City of Grover Beach, CA is committed to ensuring the safety and security of all those living in and visiting our city; and
WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, the 2024 Fire Prevention Week theme, “Smoke alarms: Make them work for you” serves to remind us the importance of having working smoke alarms in the home.
WHEREAS, roughly three out of five fire deaths happen in homes with either no smoke alarms or with no working smoke alarms; working smoke alarms cut the risk of dying in reported home fires almost in half; and
WHEREAS, smoke alarms sense smoke well before you can, alerting you to danger in the event of a fire in which you may have as little as 2 minutes to escape WHEREAS, Grover Beach residents should install smoke alarms in every sleeping room, outside each separate sleeping area, and on every level of the home; and make sure their smoke alarms meet the needs of all their family members, including those with sensory or physical disabilities; and
WHEREAS, Grover Beach residents should test smoke alarms at least once a month and residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and
WHEREAS, Grover Beach, CA first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Grover Beach, CA residents that are responsive to public education measures are better able to take personal steps to increase their safety from fire, especially in their homes; and
NOW, THEREFORE, BE IT RESOLVED that the Grover Beach City Council does herby proclaim October 6-12, 2024, as Fire Prevention Week throughout the City of Grover Beach.
IN WITNESS THEREOF, I have hereunto set my hand and caused the Seal of the City of Grover Beach to be affixed this 23rd day of September 2024.
Karen Bright, Mayor
Attest:
Wendi Sims, City Clerk
Agenda Item No. 2
RESOURCES DESCRIPTION
Balance from July 31, 2024 $ 2,100,793.50
Deposits 2,106,094.24
Transferred from L.A.I.F. 2,000,000.00
Voided Checks Check Number Date
76531 08/16/24 562.92
76446 08/01/24 87.00
From Street Bond Acct 668,411.60
Total Resources $ 6,875,949.26
EXPENSES
DESCRIPTION PERIOD ENDING CK DATE CHECK NUMBER AMOUNT
UB Refunds 08/01/24 76569 135.85
WR 08/01/24 76570-76609 490,870.86
WR Special CK Run 08/05/24 76610 136.30
PR 08/04/24 08/08/24 5363145 – 5363214 171,322.29
UB Refunds 08/08/24 76611 9.57
WR 08/08/24 76612-76664 1,534,848.95
WR 08/15/24 76665-76713 1,082,346.01
WR 08/22/24 76714-76752 641,797.43
PR 08/18/24 08/23/24 5363215-5363279 162,883.38
PR Special Ck Run 08/18/24 08/23/24 536774-536775 1,048.79 WR 08/29/24 76753-76811 1,415,501.14
Electronic Transfers 618,790.82
Returned Checks,Chargebacks 589.30
Credit Card Payments Service Charge 4,433.25
Deposit Correction 2,126.07
Total Expenditures $ 6,126,840.01
Cash Balance as of August 31, 2024 $ 749,109.25
Respectfully,
Nick Szamet
Administrative Services Director
CITY OF GROVER BEACH
Treasurer's Report for September 23, 2024 City Council Meeting August 1, 2024 to August 31, 2024
Agenda Item No. 3
ACCOUNTS PAYABLE
CHECK DATE 8/01/2024
08/01/2024
PIN18339
08/01/2024
City of Grover Beach
154 S. 8th Street
Grover Beach, CA 93433
AARDVARK
Invoice 07/31/2024
Allied Painting, Inc.
Check Report
By Check Number
Date Range: 08/01/2024 - 08/01/ 2024
2183.39 76570
Communications Headset for SWAT Lenehan 2183.39
378327.03 76571
224CA063 Invoice 07/15/2024 CIP 4391 TANK REHABILITATION PROGRESS PAYM 378327.03 08/01/2024 AT&T 2238.61 76572
000022047552 Invoice 07/25/2024 City Hall Telephones 6/25/24-7/24/24 2238.61 08/01 /2024 Axon Enterprise, Inc. 915.82 76573
INUS267025 Invoice 07/31/2024 Pro License - qty 2 915.82 08/01/2024 BARBARA KIDD 1213 76574
2000911 .002 Invoice 07/30/2024 2000911 .002 #3129 RGP SDRefund Kidd 7/25/24 1126 2000914.002 Invoice 07/30/2024 2000914.002 #3130 GH Up/Low Kidd B 7/21/24 87 08/01/2024 CALIFORNIA PEACE OFFICERS ASSOC. 425 76575
404080 Invoice 07/31/2024 Dept Membership fee 425
08/01/2024 Central Coast Fence Inc OBA Backyard Imp Ctr 8.07 76576 1123 Invoice 07/31/2024 LOC# 116 SKATE PARK FENCE REPAIRS 8.07 08/01/2024 CHERRY LANE NURSERY 30.15 76577
101573 Invoice 07/18/2024 PLANTS FOR 13TH & LONGBRANCH 30.15 08/01 /2024 CONFLUENCE ENGINEERING SOLUTIONS, INC 4491 .25 76578 1179 Invoice 07/22/2024 DOW COMPLIANCE SUPPORT JUNE 2024 4491 .25 08/01 /2024 Craig Perry 750 76579
1129 Nacimiento Invoice 07/31 /2024 11 29 Nacimiento Cash for Grass Rebate 750 08/01 /2024 Cynthia Mendoza 87 76580
2000915.002 Invoice 07/30/2024 2000915.002 R3218 16th 7/7/24 SDRfd MendozaC 87 08/01 /2024 DJ'S PLUMBING INC 445 76581
13533 Invoice 07/22/2024 LOC# 109 16TH STREET RESTROOM REPAIRS 445 08/01/2024 FAMCON Pipe & Supply, Inc. 10076.78 76582
S 100111682.003 Invoice 07/31/2024 WATER DEPT STOCK PARTS 739.5 S100124744.001 Invoice 07/31/2024 12" AC WATERLI NE REPAIR 5447.29 S100124744.002 Invoice 07/31/2024 12" AC WATERLI NE REPAIR 345.83 8/ 2/ 2024 10: 12:18 AM Page 1 of 4
Check Report - Detail
S 100126186.001 Invoice
S100127621 .001 Invoice
07/31/2024
07/31/2024
WATER DEPT STOCK PARTS
WATER DEPT STOCK PARTS
08/01/2024 FERGUSON ENTERPRISES INC. #1350
5274050
08/01/2024
12974TM
08/01/2024
INV0001206
08/01/2024
2000916.002
08/01/2024
HG87291
HG87294
08/01/2024
Invoice 07/22/2024
Golden State Seal and Stripe
Invoice 07/25/2024
Governmentjobs.com, Inc.
Invoice 07/31/2024
Gwendolynne Pflumm
Invoice 07/30/2024
Hacienda Gardening
Invoice 07/31/2024
Invoice 07/30/2024
Integrated Tactical Concepts
8TH & GRAND WATER MAIN REPAIRS
150 S. 13TH STREET- PATCHING WITH ASPHALT Bl
NeoGov_lNV-42168_ subscriptions through 2025
2000916.002 R3211 GHUP 7/13/24 Pflumm
GOPHER TRAPPING JUNE 2024
GOPHER TRAPPING JULY 2024
.1 Invoice 07/31/2024 reg fee SWAT for Lenehan 10/14/24 08/01/2024 Jorge Romero
J. ROMERO SAF Invoice 07/31/2024
08/01/2024 Kristin Bennet
DIST. 1-2 LUNCI- Invoice
KJB 9486 - HAT I Invoice
07/25/2024
07/29/2024
08/01/2024
INV0001207
08/01/2024
08/01/2024
LIEBERT CASSIDY WHITMORE
Invoice 06/30/2024
MAINLINE UTILITY COMPANY
Invoice
Invoice
07/16/2024
07/16/2024
Med-Stops Medical Clinic, Inc
J. ROMERO SAFETY GLASSES 2024
LUNCH FOR WATER CERTIFICATION CLASS 07/25/2
PUBLIC WORKS HATS (PARTIALLY COVERED DUE .
LCW_lnv 271448_2024 Negotiations
6TH & ROCKAWAY EMERGENCY VIDEO INSPECTIO
LIFT STATION CLEANING 07/10/2024
INV0001205 Invoice 07/31/2024 MedStop_lnv 25957 _MMichael_7-3-2024 08/01/2024 Michael Arriola
08042024Steppin Invoice 07/30/2024 08042024SteppinOut
08/01/2024 MNS Engineers, Inc.
Invoice 07/25/2024 CIP 2295-16 PROFESSIONAL SERVICES JUNE 2024 08/01/2024 MOORE IACOFANO GOL TSMAN, INC
8/ 2/ 2024 10: 12: 18 AM
Date Range: 08/01/2024 - 08/01/2024
1543.16
2001
142.92
142.92
1200
1200
17228.43
17228.43
87 87
937
487
450
1700
1700
108.75
108.75
245.04
181.34
63.7 4207.5
4207.5
7200
5200
2000
587
587
1300
1300
19437.6
19437.6
3072.5
76583
76584
76585
76586
76587
76588
76589
76590
76591
76592
76593
76594
76595
76596
Check Report - Detail Date Range: 08/01/2024 - 08/01/2024 0087128 Invoice 07/15/2024 DEV CODE UPDATE MAY 2024 3072.5 08/01/2024 New Times 60 76597
369800 Invoice 07/25/2024 2024 STREET SWEEPING RFP AD 07/25/2024 60 08/01/2024 PHOENIX GROUP INFORMATION SYSTEMS 954.56 76598 062024203 Invoice 07/31/2024 parking citation service June 2024 954.56 08/01/2024 RICH ROLSON 650 76599
Rolson08042024 Invoice 07/30/2024 Rolson08042024 - Band Steppin Out 650 08/01/2024 Robert Spear 268 76600
2000912.002 Invoice 07/30/2024 2000912.002 3259 Spears 7/29/24 43 2000913.002 Invoice 07/30/2024 2000913.002 #3259 SD Refund Spears 225 08/01/2024 Robles, Isis 87 76601
2000917.002 Invoice 07/30/2024 2000917.002 R3239 Robles I 16th SDRfd 87 08/01/2024 SCA of CA, LLC 12305.44 76602
72377VS Invoice 07/31/2024 STREET SWEEPING SERVICES SEPTEMBER 2023 6152.72 72947VS Invoice 07/31/2024 STREET SWEEPING SERVICES DECEMBER 2023 6152.72 08/01/2024 Tim Smith 100 76603
555 S. 12th Stree Invoice 07/31/2024 555 S. 12th Street Retrofit Rebate 100 08/01/2024 TRACI PIMENTEL 87 76604
2000897.002 Invoice 07/05/2024 2000897.002 16th 6/22/24 PimentelT SDRfd 87 08/01/2024 Tyler Technologies, Inc 13775 76605
025-472322 Invoice 06/30/2024 025-472322- 13775
08/01/2024 UNIVAR USA INC 733.96 76606
52291706 Invoice 07/29/2024 SODIUM HYPOCHLORITE 170 GALLONS 733.96 08/01/2024 USA North 811 for the Benefit of CUFSEB 475.4 76607 117091 USB24 Invoice 07/26/2024 CALIFORNIA STATE FEE FOR REGULATORY cosn 475.4 08/01/2024 VERIZON WIRELESS 524.66 76608
9969210684 Invoice 07/16/2024 PUBLIC WORKS CELLULAR PHONES 06/17/2024-07/ 524.66 08/01/2024 Willdan Financial Services 2205 76609
010-59143 Invoice 07/22/2024 DIF STUDY PROFESSIONAL SERVICES JUNE 2024 2205 8/ 2/ 2024 10: 12: 18 AM Page 3 of 4
Check Report - Summary Date Range: 08/01/2024 - 08/01/2024 All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 50 40 0.00 490,870.86
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
50 40 0.00 490,870.86
8/2/2024 10:12:18 AM Page 4 of 4
ACCOUNTS PAYABLE
CHECK DATE 8/08/2024
08/08/2024
7/31/24
08/08/2024
PIN18361
City of Grover Beach
154 S. 8th Street
Grover Beach, CA 93433
A M Peche & Associates LLC
Invoice 08/07/2024
AARDVARK
Invoice 08/06/2024
Check Report
By Check Number
Date Range: 08/08/2024 - 08/08/2024
513.75 76612
Consulting 513.75
4780.63 76613
SWAT gear for Lenehan 4780.63
08/08/2024 ABALONE COAST ANALYTICAL INC 4454 76614
24-2792 Invoice 07/01 /2024 COLIFORM PA, NITRATE, ELAP FEE 275 24-2793 Invoice 07/01/2024 DRINKING WATER pH, PHOSPHATE, ALKALINITY 943 24-2858 Invoice 07/02/2024 COLIFORM PA, NITRATE, ELAP FEE 275 24-2957 Invoice 07/09/2024 COLIFORM PA, NITRATE, ELAP FEE 306 24-2990 Invoice 07/11/2024 HETEROTROPHIC PLATE CT, COLIFORM PA, GENEI 334 24-3059 Invoice 07/15/2024 COLIFORM PA, NITRATE, ELAP FEE 275 24-3084 Invoice 07/16/2024 THM/HAA, ELAP FEE 950
24-3111 Invoice 07/18/2024 COLIFORM PA, ELAP FEE 36
24-3112 Invoice 07/18/2024 COLIFORM PA, NITRATE, ELAP FEE 63 24-3133 Invoice 07/18/2024 COLIFORM PA, NITRATE, ELAP FEE 63 24-3175 Invoice 07/22/2024 COLIFORM PA, ELAP FEE 180
24-3176 Invoice 07/22/2024 METAL, ELAP FEE 188
24-3177 Invoice 07/22/2024 METAL, ELAP FEE 124
24-3205 Invoice 07/24/2024 COLIFORM PA, ELAP FEE 36
24-3230 Invoice 07/26/2024 NITRATE, ELAP FEE 95
24-3260 Invoice 07/30/2024 COLIFORM PA, NITRATE, ELAP FEE 275 24-3272 Invoice 07/30/2024 COLIFORM PA, ELAP FEE 36
08/08/2024 AGPVideo 1650 76615
INV0001243 Invoice 08/07/2024 AGP Video_lnv 9536_ Video Production 1650 08/08/2024 Alexander's Contract ServJces 2907.32 76616
22408020016 Invoice 08/02/2024 METER READING SERVICES AUGUST 2024 2907.32 08/08/2024 Allweather Landscape Inc 7807.75 76617
52090 Invoice 08/01/2024 CITY WIDE LANDSCAPE MAINTENANCE JULY 2024 7027.75 52231 Invoice 08/01/2024 CITY WIDE LANDSCAPE MAINTENANCE JULY 2024 780 08/08/2024 AMAZON CAPITAL SERVICES 304.86 76618
1733-KRLW-M7J Invoice 08/07/2024 1733-KRLW-M7JN - Office Supplies 52.09 8/ 12/ 2024 3:04: 12 PM Page 1 of 6
Check Report - Detail Date Range: 08/08/2024 - 08/08/2024 19KW-XH4P-49J, Invoice 07/25/2024 OFFICE SUPPLIES FOR PUBLIC WORKS OFFICE 53.55 1 N3T-H7PM-KNF Invoice 08/04/2024 WATER OPERATOR TEST EXAM BOOKLETS 199.22 08/08/2024 AT&T 349.7 76619
7/22/24 Invoice 08/02/2024 City Hall & PD Fax Modem 6/22/24-7/21/24 349.7 08/08/2024 AUSTON ALLEN 87 76620
2000919.002 Invoice 08/07/2024 2000919.002 3191 GH Up/Low 7/20/24 Allen 87 08/08/2024 AUTO ZONE INC 41 .7 76621
4021784627 Invoice 08/06/2024 Unit 221 BearCat, LED light 41 .7 08/08/2024 Bethany Bancroft 87 76622
2000920.002 Invoice 08/07/2024 2000920.002 R3214 16th St BancroftB SDRfd 7/14/24 87 08/08/2024 California Rural Water Association 1925 76623 394048 Invoice 08/01 /2024 WATER TREATMENT 1-2 TRAINING 1925 08/08/2024 CHARTER COMMUNICATIONS 785.43 76624
17058460107222 Invoice 08/07/2024 Internet charges 7/21/24-8/20/24 785.43 08/08/2024 CITY OF PISMO BEACH 22702.71 76625
0002857 Invoice 08/07/2024 CCB Cost Sharing 22702.71
08/08/2024 COLD CANYON LANDFILL INC. 427.75 76626
00015294 Invoice 07/19/2024 GREEN WASTE 45
02-01278134 Invoice 07/12/2024 RECYCLING DROP OFF 179.25 02-01278990 Invoice 07/17/2024 LOC #110 GREEN WASTE 45
02-01280158 Invoice 07/23/2024 12TH & EL CAMINO GARBAGE TO BE BURIED 45 02-01280837 Invoice 07/26/2024 GARBAGE TO BE BURIED 113.5 08/08/2024 CopWare, Inc 705 76627
86901 Invoice 08/06/2024 Legal Sourcebok 10-2024 to 9-2025 705 08/08/2024 Dana Safety Supply 1689.98 76628
920563 Invoice 08/06/2024 new veh equipment 1689.98
08/08/2024 DE LAGE LANDEN 227.29 76629
588151825 Invoice 08/08/2024 Lease Aug 2024 227.29
08/08/2024 Digital West 338.2 76630
132763401-001 O! Invoice 08/07/2024 Internet for 993 Ramona 173.2 132766501-001 O! Invoice 08/07/2024 Internet charges for 1230 Trouville 165 08/08/2024 Dimes Media Corporation 390 76631
8/ 12/ 2024 3:04: 12 PM Page 2 of 6
Check Report - Detail Date Range: 08/08/2024 - 08/08/2024 3360 Invoice 08/07/2024 3360 Concert Advertisment July 2024 390 08/08/2024 DJ'S PLUMBING INC 185 76632
13555 Invoice 07/30/2024 LOC# 114 MENS RESTROOM REPAIRS 185 08/08/2024 Five Cities Chevron 90 76633
July2024 Invoice 08/06/2024 9 car washes 90
08/08/2024 FIVE CITIES FIRE AUTHORITY 723250 76634
FCFA-2025-002 Invoice 08/07/2024 Agancy's share of FCFA costs per approved budget 723250 08/08/2024 FRANCHISE TAX BOARD 192.75 76635
INV0001239 Invoice 08/09/2024 Franchise Tax Board Garnishment 192.75 08/08/2024 GLADWELL GOVERNMENTAL SERVICES, INC. 500 76636 INV0001244 Invoice 08/07/2024 Gladwell_lnv 5349_Records Retention Review 500 08/08/2024 GRAINGER 70.06 76637
9185994986 Invoice 07/18/2024 WATER STOCK PARTS SUPPLY 70.06 08/08/2024 GROVER BEACH POLICE OFFICERS ASSOC. 1100 76638 INV0001218 Invoice 08/09/2024 POA Dues 55
INV0001219 Invoice 08/09/2024 POA Dues 55
INV0001220 Invoice 08/09/2024 POA Dues 55
INV0001221 Invoice 08/09/2024 POA Dues 55
INV0001222 Invoice 08/09/2024 POA Dues 55
INV0001223 Invoice 08/09/2024 POA Dues 55
INV0001224 Invoice 08/09/2024 POA Dues 55
INV0001225 Invoice 08/09/2024 POA Dues 55
INV0001226 Invoice 08/09/2024 POA Dues 55
INV0001227 Invoice 08/09/2024 POA Dues 55
INV0001228 Invoice 08/09/2024 POA Dues 55
INV0001229 Invoice 08/09/2024 POA Dues 55
INV0001230 Invoice 08/09/2024 POA Dues 55
INV0001231 Invoice 08/09/2024 POA Dues 55
INV0001232 Invoice 08/09/2024 POA Dues 55
INV0001233 Invoice 08/09/2024 POA Dues 55
INV0001234 Invoice 08/09/2024 POA Dues 55
INV0001235 Invoice 08/09/2024 POA Dues 55
INV0001236 Invoice 08/09/2024 POA Dues 55
INV0001237 Invoice 08/09/2024 POA Dues 55
8/ 12/2024 3:04: 12 PM Page 3 of 6
Check Report - Detail
08/08/2024 Kristin Bennet
GOLDEN DONUl Invoice 08/07/2024 BIRTHDAY DONUTS & TEAM BUILDING 08/08/2024 LC. ACTION POLICE SUPPLY LTD.
467592 Invoice 08/06/2024 40 mm Gun Launcher, rail system 08/08/2024 LIEBERT CASSIDY WHITMORE
268958 Invoice 08/08/2024 Negotiations
08/08/2024 LUCIA MAR UNIFIED SCHOOL DISTRICT ATTN: ACCOUNTS R 2000918.002 Invoice 08/07/2024 2000918.002 3167 Ramona SDRfd 8/1 & 8/2/24 08/08/2024 Mari Vega
2000921.002 Invoice 08/07/2024 2000921 .002 R3245 GHUp Vega, M 7/27/24 08/08/2024 Maria Garcia
2000922.002 Invoice 08/07/2024 2000922.002 3226 16th St SDRfd Garcia, M 08/08/2024 Mesa Energy Systems, Inc
960104553 Invoice 08/06/2024 LOC# 102 HVAC SERVICE CALLOUT 08/08/2024 Michael K. Nunley & Associates, Inc.
001050000262 Invoice 08/05/2024 WATER, WW & STORMWATER ATLAS UPDATES 08/08/2024 MISSION LINEN SUPPLY SAP #110035
521914368 Invoice 08/07/2024 521914368 GBCC mat and mop service 08/08/2024 New Times
INV0001245 Invoice 08/07/2024 New Times_lnv 370029_Newspaper Ads 08/08/2024 O'REILL Y'S AUTOMOTIVE INC
3025-363457 Invoice 08/06/2024 Unit 219, oil filter, air filter, cabin filter.oil 08/08/2024 Papich Construction Company, Inc.
Invoice 07/15/2023 CIP 2287 CONSTRUCTION THROUGH 06/30/2024 08/08/2024 Peak WiFi.com
14202.752036 Invoice 08/06/2024
08/06/2024
08/06/2024
Cannabis Video Wall July 2024
Internet Service July 2024
Network Services July 2024
15983. 752764 Invoice
9433.752602 Invoice
08/08/2024 Principal Life Insurance Company
Aug 2024 Invoice 08/07/2024 Aug 2024-Employee insurance premiums 08/08/2024 PROCARE JANITORIAL SUPPLY
173743 Invoice 07/01/2024 LOC #112 JUMBO TISSUE DISPENSER 8/ 12/ 2024 3:04: 12 PM
Date Range: 08/08/2024 - 08/08/2024
37.5 76639
37.5 6772.52 76640
6772.52
1657.5 76641
1657.5
320 76642
320
87 76643
87 87 76644
87 636.32 76645
636.32
9955 76646
9955
241 .62 76647
241 .62
949 76648
949
114.01 76649
114.01
721353.47 76650
721353.47
2314.95 76651
295
69.95 1950
4217.37 76652
4217.37
861 .77 76653
41 .36
Check Report - Detail Date Range: 08/08/2024 - 08/08/2024 173871 Invoice 07/08/2024 LOC #101 SCOTT TOWEL, TOILET SEAT COVER 173.18 174085 Invoice 07/12/2024 LOC #109 JUMBO TOILET TISSUE 38.46 174086 Invoice 07/12/2024 LOC #1 14 JUMBO TOILET TISSUE 38.46 174280 Invoice 07/18/2024 LOC #1 12 JUMBO TOILET TISSUE 38.46 174281 Invoice 07/1 8/2024 LOC #107 NITRILE GLOVE 72.78 174325 Invoice 07/22/2024 LOC #101 KLEENEX, PAPER TOWELS 302.33 174347 Invoice 07/22/2024 LOC #110 TOILET TISSUE 38.46
174408 Invoice 07/23/2024 LOC #105 TOILET TISSUE 38.46
174470 Invoice 07/24/2024 LOC #112 TOILET TISSUE DISPENSER 41 .36 174533 Invoice 07/26/2024 LOC #1 09 TOILET TISSUE 38.46 08/08/2024 RICH ROLSON 650 76654
08112024Sound Invoice 08/07/2024 081 12024Sound for Jump Jax 650 08/08/2024 Silver Eagle Investments 40 76655
24-1510 Invoice 08/06/2024 4 car washes July 2024 40
08/08/2024 SpeakWrite Billing Department 15.43 76656
48eb141f Invoice 08/06/2024 dictation service July 2024 15.43 08/08/2024 STATE DISBURSEMENT UNIT 250 76657
INV0001238 Invoice 08/09/2024 Employee Garnishment 250
08/08/2024 Taradigm, Inc. 2340 76658
22905 Invoice 08/02/2024 Studio Prime Level 1 Annual Subscription 2340 08/08/2024 Ted Waterhouse 564 76659
JumpJaz081120~ Invoice 08/07/2024 JumpJaz081 12024 564
08/08/2024 TERMINIX PROCESSING CENTER 174.72 76660
449106881 Invoice 08/07/2024 449106881 GBCC 7/11 /24 pest control 174.72 08/08/2024 Threadhead, Inc. 1575.12 76661
15906 Invoice 08/07/2024 15906 GB Gear Summer Concerts 1575.12 08/08/2024 ULTREX 184.17 76662
4130377 Invoice 08/02/2024 Sharp/MX-5071 Lease 6/1 3/24-7 /12/24 184.17 08/08/2024 VERIZON WIRELESS 1800.6 76663
9970040143 Invoice 08/06/2024 Phone stmt 6-27-24 to 7-26-24 1800.6 08/08/2024 Virginia Thompson-DeWinter 87 76664
2000923.002 Invoice 08/07/2024 2000923.002 R3220 16th St SDRfd Thompson-DeWinte 87 8/ 12/ 2024 3:04: 12 PM Page 5 of 6
Check Report - Summary Date Range: 08/08/2024 - 08/08/2024 All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 108 53 0.00 1,534,848.95
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
108 53 0.00 1,534,848.95
8, 12/2024 3:04 12 PM Page 6 of 6
ACCOUNTS PAYABLE
CHECK DATE 8/15/2024
08/15/2024
1 08/15/2024
3051420631346
3051421342120
08/15/2024
5510012179
08/15/2024
52283
08/15/2024
INV0001286
08/15/2024
8/7/24
08/15/2024
08192024
08/15/2024
PRIM02284
PROP02410
08/15/2024
1037
08/15/2024
57477
08/15/2024
2041
08/15/2024
2000926.002
08/15/2024
DP2403525
08/15/2024
8/16/2024 12 :22:00 PM
City of Grover Beach
154 S. 8th Street
Grover Beach, CA 93433
5Cities Homeless Coalition
Invoice 08/14/2024 Lease parcel Support Homeless Services Advance Auto Parts or Carquest or General Parts Dist LLC Invoice 08/13/2024 Unit 205, rotor
Invoice 08/13/2024 Unit 200, oil filter, brake pads, rotot
AIRGAS USA LLC
Check Report
By Check Number
Date Range: 08/15/2024 - 08/15/2024
16800 76665
16800
319.63 76666
129.91
189.72
166.35 76667
Invoice 07/31/2024 ACETYLEN, ARGON & OXYGEN TANK RENTALS JUL 166.35 Allweather Landscape Inc 731.4 76668
Invoice 08/12/2024 VARIOUS LOCATIONS - IRRIGATION REPAIRS 731.4 AMAZON CAPITAL SERVICES 174.39 76669
Invoice 08/13/2024 Amazon Business_lnv 1M1Q-7CJK-KJHG_8-11-24 174.39 AT&T 126.28 76670
Invoice 08/14/2024 Alarm Circuits 7/7/24-8/6/24 126.28
Bryan Millard 207 76671
Invoice 08/13/2024 per diem Master Instructor Cert 9/8/24 207 California Joint Powers Insurance Authority 949278 76672 Invoice 08/12/2024 FY 25 W/C Liablity Premium 887476
Invoice 08/12/2024 All Risk Property Ins Program Policy 7/1/24-7/1/25 61802 Central Coast Background & Investigative Inc 2020 76674 Invoice 08/13/2024 Background 2020
CSG Consultants, Inc 10162.5 76675
Invoice 08/09/2024 BLDG SERVICES 07/01/24 TO 07/26/24 10162.5 Cuesta Polygraph & Investigations 450 76676
Invoice 08/13/2024 Polygraph for Douglas 450
Dain Hardridge 87 76677
Invoice 08/14/2024 2000926.002 16th 8/10/24 Hardridge SDRfd 87 DATAPROSE LLC 2393.63 76678
Invoice 08/12/2024 Utility Billing - July 2024 2393.63
DE LAGE LANDEN 337.23 76679
Check Report - Detail Date Range: 08/15/2024 - 08/15/2024 588147831 Invoice 08/13/2024 Records copier lease Aug 2024 337.23 08/15/2024 Filipino Community of SLO 87 76680
2000295.002 Invoice 08/14/2024 2000295.002 3131 FilipinoComm 16th St 8/3/24 SDRfd 87 08/15/2024 GARING TAYLOR & ASSOCIATES INC. 270 76681
20188 Invoice 07/31/2024 NCMA TG MEETING & ZONE 3 TAC JUL 2024 270 08/15/2024 LexisNexis Risk Data Management, Inc. 1827.33 76682 11716617-20240; Invoice 08/13/2024 AVCC Subscrip June 2024 and July 2024 1827.33 08/15/2024 Marina Arroyo 87 76683
2000927.002 Invoice 08/14/2024 2000927.002 3243 GHUpper 8/3/24 ArroyoM 87 08/15/2024 Melissa Ponomaroff 87 76684
2000924.002 Invoice 08/14/2024 2000924.002 16th 8/4/24 PonomaroffM SDRfd 87 08/15/2024 Michael K. Nunley & Associates, Inc. 45237.68 76685 001050000254 Invoice 08/01/2024 GB WATER RESERVOIR TANK REHAB SERVICES JL 30018.33 001050000261 Invoice 08/01/2024 GB ASSET MANAGEMENT PROFESSIONAL SERVICI 2317.5 001050000263 Invoice 08/01/2024 1220 LONGBRANCH AVENUE PROF. SERVICES JUL 1937.5 001050000273 Invoice 08/05/2024 SEWER SYSTEM UPGRADES AS PART OF CIP 2287 10964.35 08/15/2024 MINERS HARDWARE 957.9 76686
541355 Invoice 07/08/2024 TANK 3 SUPPLIES 74.27
541432 Invoice 07/09/2024 LOC# 107 CORP YARD SUPPLIES 115.16 541434 Invoice 07/09/2024 LOC# 107 CORP YARD SUPPLIES 217.28 541605 Invoice 07/11/2024 CORP YARD & PARKS TRUCK SUPPLIES 35.84 541637 Invoice 07/12/2024 LOC# 101 POLICE DEPT. SUPPLIES 90.73 541647 Invoice 08/01/2024 Rain X, Tire Shine, Armor All 43.46 541854 Invoice 07/15/2024 LOC# 107 CORP YARD SUPPLIES 54.33 541855 Invoice 07/15/2024 WATER STOCK SUPPLIES 74.97
542005 Invoice 07/17/2024 LOC# 115 GOLDEN WEST PARK SUPPLIES 3.46 542036 Invoice 07/17/2024 LOC# 115 GOLDEN WEST PARK SUPPLIES 1.73 542055 Invoice 07/18/2024 WELL 4 SUPPLIES 23.88
542069 Invoice 08/01/2024 cobweb brush, wastebasket 27.15 542083 Invoice 07/18/2024 LOC# 115 GOLDEN WEST PARK SUPPLIES 8.68 542149 Invoice 07/19/2024 LOC# 107 CORP YARD SUPPLIES 4.33 542370 Invoice 07/22/2024 LOC# 107 CORP YARD SUPPLIES 44.9 542787 Invoice 07/29/2024 LOC# 101 POLICE DEPT. LIGHTS 16.3 542791 Invoice 07/29/2024 HEIGHTS WATER SAMPLE STATION SUPPLIES 31.45 8/ 16/2024 12:22:00 PM Page 2 of 9
Check Report - Detail Date Range: 08/15/2024 - 08/15/2024 542810 Invoice 07/29/2024 WATER SAMPLING STATION SUPPLIES 40.22 542847 Invoice 07/29/2024 PARKS & LANDSCAPING SUPPLIES 23.91 611451 Invoice 07/26/2024 LOC# 107 CORP YARD SUPPLIES 25.85 08/15/2024 Nviro 860 76687
3990 Invoice 07/05/2024 NACI MIENTO LIFT STATION TROUBLESHOOTING 860 08/15/2024 Office Depot 459.03 76688
370329679-001 Invoice 07/25/2024 WATER SAMPLE BINDER SUPPLIES & OFFICE SUPF 70.94 375613395 Invoice 08/12/2024 pads, paper, label tape 74.74 375660133-001 Invoice 07/15/2024 PW CREW OFFICE SUPPLIES 63.71 377069540-001 Invoice 07/25/2024 OFFICE SUPPLIES FOR WATER DEPT. 249.64 08/15/2024 PACIFIC GAS AND ELECTRIC 452.67 76689
8/9/24 Invoice 08/14/2024 Public Works Electric Charges 7/8/24-8/6/24 452.67 08/15/2024 Peak WiFi.com 69.95 76690
2024-08-15462 Invoice 08/01 /2024 INTERNET SERVICE FOR NITRATE PLANT AUG 202, 69.95 08/15/2024 Principal Life Insurance Company 4688.8 76691 June 2024 Invoice 08/15/2024 Employee insurance premiums - June 2024 4688.8 08/15/2024 Randy Gonzalez 172 76692
081224 Invoice 08/13/2024 per diem for Tactical Op Tm 8/15/24 Fin Valley 172 08/15/2024 Ready Refresh by Nestle 412.49 76693
04G0900025271 Invoice 08/12/2024 Bottled water for City Hall - July 2024 412.49 08/15/2024 RICH ROLSON 650 76694
Sound08182024 Invoice 08/14/2024 Sound08182024 Sound for Billy Martini Band 650 08/15/2024 SANDY MERSHON 200.23 76695
Reimb.Sandy.TT! Invoice 08/14/2024 Reimb.Sandy.TTSupplies 200.23 08/15/2024 SCA of CA, LLC 6152.72 76696
74300VS Invoice 07/31 /2024 STREET SWEEPING SERVICES JUL 2024 6152.72 08/15/2024 Service 1st 27.5 76697
52841 Invoice 08/13/2024 Credit checks, Blackburn, Douglas 27.5 08/15/2024 TCA Tools Inc 483.94 76698
072424130767 Invoice 07/24/2024 COOLING SYSTEM PRESSURE TESTER FOR SHOP 346.91 073124130983 Invoice 07/31 /2024 25 PC BIT RATCHET KIT FOR TRUCK 233 137.03 08/15/2024 Traffic Management, Inc. 149.97 76699
8/ 16/2024 12:22:00 PM Page 3 of 9
Check Report - Detail Date Range: 08/15/2024- 08/15/2024 06-109387 Invoice 08/07/2024 PARKING SIGNAGE FOR WGA BUSINESSES 149.97 08/15/2024 UNIVAR USA INC 3110.08 76700
52314100 Invoice 08/06/2024 CAUSTIC SODA 30% DELIVERY 3110.08 08/15/2024 US BANK CORPORATE PAYMENT SYSTEMS 22912.08 76701 00032057 Invoice 08/13/2024 Employee credit card purchases 918.75 00256000800162 Invoice 08/13/2024 Employee credit card purchases 207.72 04206-59345499 Invoice 08/14/2024 Employee credit card purchases 112.5 04207-72776077 Invoice 08/14/2024 Employee credit card purchases 119.99 04G6706838078 Invoice 08/13/2024 Employee credit card purchases 160.08 062324Si;irouts Invoice 07/01/2024 Employee credit card purchases 21 .98 06262024 Invoice 08/13/2024 Employee credit card purchases 72.99 07012024 Invoice 08/13/2024 Employee credit card purchases 462 07102024 Invoice 08/14/2024 Employee credit card purchases 2.99 07132024 Invoice 08/13/2024 Employee credit card purchases 319.77 07152023 Credit Memo 08/13/2024 Employee credit card purchases -319.77 07162024 Invoice 08/13/2024 Employee credit card purchases 182.54 072124 Invoice 08/14/2024 Employee credit card purchases 2.99 07222024 Invoice 08/13/2024 Employee credit card purchases 375 072224 Invoice 08/14/2024 Employee credit card purchases 94.16 083011 /013493 Invoice 08/13/2024 Employee credit card purchases 8.08 085099/028786 Invoice 08/14/2024 Employee credit card purchases 94.28 104816837 Invoice 08/13/2024 Employee credit card purchases 152.27 1050-0 Invoice 08/14/2024 Employee credit card purchases 59.34 111-0112173-222 Invoice 08/14/2024 Employee credit card purchases 69.75 111-0312347-787 Invoice 08/14/2024 Employee credit card purchases 32.58 111-1690380-575 Invoice 08/14/2024 Employee credit card purchases 12.87 111-2387478-769 Invoice 08/14/2024 Employee credit card purchases 5.43 111-2452131-41 O Invoice 08/14/2024 Employee credit card purchases 88.5 111-4122197-520 Invoice 08/14/2024 Employee credit card purchases 21 .74 111-4275922-160 Invoice 08/14/2024 Employee credit card purchases 55.47 111-4698541-529 Invoice 08/14/2024 Employee credit card purchases 176.32 111-8139671-457 Invoice 08/14/2024 Employee credit card purchases 104.39 111-8177598-452 Invoice 08/14/2024 Employee credit card purchases 151.86 111-9174281-663 Invoice 08/14/2024 Employee credit card purchases 95.69 111-9200614-362 Invoice 08/14/2024 Employee credit card purchases 47.85 111-9500157-071 Invoice 08/14/2024 Employee credit card purchases 170 8/ 16/ 2024 12:22:00 PM Page 4 of 9
Check Report - Detail Date Range: 08/15/2024 - 08/15/2024 112-3709391-898 Invoice 08/14/2024 Employee credit card purchases 141 .36 114-0185604-242 Invoice 08/13/2024 Employee credit card purchases 65.14 114-7025926-278 Invoice 08/13/2024 Employee credit card purchases 195.72 114707091042 Invoice 08/13/2024 Employee credit card purchases 51 .04 114-9557203-614 Invoice 08/14/2024 Employee credit card purchases 598.11 127867 Invoice 08/14/2024 Employee credit card purchases 485.71 1486703819095 Invoice 08/06/2024 Employee credit card purchases 53.96 1610 Invoice 08/13/2024 Employee credit card purchases 911 20936158 Invoice 08/1 4/2024 Employee credit card purchases 140.82 21074101000662 Invoice 08/13/2024 Employee credit card purchases 145.2 29848589 Invoice 08/13/2024 Employee credit card purchases 1242 3259 Invoice 08/13/2024 Employee credit card purchases 4.84 4206-60395682 Invoice 08/14/2024 Employee credit card purchases 126 57GBA38Ycredit Credit Memo 08/13/2024 Employee credit card purchases -320.75 6-25-24 Invoice 08/13/2024 Employee credit card purchases 200 6-25-24-3 Invoice 08/13/2024 Employee credit card purchases 1635.8 6-26 Invoice 08/13/2024 Employee credit card purchases 528 6-26-24 Invoice 08/13/2024 Employee credit card purchases 30 6-26-24-1 Invoice 08/13/2024 Employee credit card purchases 12.5 6-26-24-4 Invoice 08/1 3/2024 Employee credit card purchases 760 6-26-24-5 Invoice 08/13/2024 Employee credit card purchases 40 70201810000072 Invoice 08/13/2024 Employee credit card purchases 6.03 7-15-24 Invoice 08/1 3/2024 Employee credit card purchases 337.53 7172b Invoice 08/14/2024 Employee credit card purchases 403.04 7272 Invoice 08/14/2024 Employee credit card purchases 400 7-3-24 Invoice 08/13/2024 Employee credit card purchases 18.76 75145 Invoice 08/13/2024 Employee credit card purchases 565.47 755778260003 Invoice 08/13/2024 Employee credit card purchases 441 .09 7654808 Invoice 08/14/2024 Employee credit card purchases 881 .15 7885 Invoice 08/13/2024 Employee credit card purchases 155 83695770 Invoice 08/13/2024 Employee credit card purchases 319.77 95346158130341 Invoice 08/13/2024 Employee credit card purchases 15.7 AUTODESK 385: Invoice 08/13/2024 Employee credit card purchases 479.75 bo2267073 Invoice 08/13/2024 Employee credit card purchases 720 CACEO 520.00 Invoice 07/09/2024 Employee credit card purchases 520 CARHARTT 027~ Invoice 07/22/2024 Employee credit card purchases 130.49 8/16/2024 12:22:00 PM Page 5 of 9
Check Report - Detail Date Range: 08/15/2024- 08/15/2024 CM0000055 Credit Memo 07/18/2024 Employee credit card purchases -23.16 CM0000057 Credit Memo 08/13/2024 Employee credit card purchases -40 E. WIGGIN CONI Invoice 07/09/2024 Employee credit card purchases 2.99 G. MUNOZ MORI Invoice 07/12/2024 Employee credit card purchases 2.99 GB MINI STORAI Invoice 07/03/2024 Employee credit card purchases 120 H 1052-309631 Invoice 08/14/2024 Employee credit card purchases 156.4 HOME DEPOT VI Invoice 07/17/2024 Employee credit card purchases 305.74 INV0001246 Invoice 08/09/2024 Employee credit card purchases 14.38 INV0001247 Invoice 08/09/2024 Employee credit card purchases 41.98 INV0001248 Invoice 08/09/2024 Employee credit card purchases 11 .98 INV0001249 Invoice 08/09/2024 Employee credit card purchases 141 .12 INV0001250 Invoice 08/09/2024 Employee credit card purchases 4.04 INV0001251 Invoice 08/09/2024 Employee credit card purchases 123.07 INV0001252 Invoice 08/09/2024 Employee credit card purchases 29.95 INV0001253 Invoice 08/09/2024 Employee credit card purchases 33.76 INV0001254 Invoice 08/09/2024 Employee credit card purchases 16.57 INV0001255 Invoice 08/09/2024 Employee credit card purchases 174.7 INV0001256 Invoice 08/09/2024 Employee credit card purchases 212.61 INV0001257 Invoice 08/09/2024 Employee credit card purchases 65.07 INV0001258 Invoice 08/09/2024 Employee credit card purchases 171 .24 INV0001259 Invoice 08/09/2024 Employee credit card purchases 93.96 INV0001260 Invoice 08/09/2024 Employee credit card purchases 171 .24 INV0001261 Invoice 08/09/2024 Employee credit card purchases 16.15 INV0001262 Invoice 08/09/2024 Employee credit card purchases 8.26 INV0001263 Invoice 08/09/2024 Employee credit card purchases 12.42 INV0001264 Invoice 08/09/2024 Employee credit card purchases 80 INV0001266 Invoice 08/09/2024 Employee credit card purchases 15.99 INV0001267 Invoice 08/09/2024 Employee credit card purchases 9.2 INV0001268 Invoice 08/09/2024 Employee credit card purchases 8.94 INV0001269 Invoice 08/09/2024 Employee credit card purchases 14.51 INV0001270 Invoice 08/13/2024 Employee credit card purchases 40 INV0001271 Invoice 08/13/2024 Employee credit card purchases 53.15 INV0001272 Invoice 08/13/2024 Employee credit card purchases 14.35 INV0001273 Invoice 08/13/2024 Employee credit card purchases 12 INV0001274 Invoice 08/13/2024 Employee credit card purchases 22.82 INV0001275 Invoice 08/13/2024 Employee credit card purchases 40 8/ 16/ 2024 12:22:00 PM Page 6 of 9
Check Report - Detail Date Range: 08/15/2024 - 08/15/2024 INV0001276 Invoice 08/13/2024 Employee credit card purchases 5 INV0001277 Invoice 08/13/2024 Employee credit card purchases 200 INV0001278 Invoice 08/13/2024 Employee credit card purchases 88 INV0001279 Invoice 08/13/2024 Employee credit card purchases 27.26 INV0001280 Invoice 08/13/2024 Employee credit card purchases 80 INV0001282 Invoice 08/13/2024 Employee credit card purchases 16 INV0001283 Invoice 08/13/2024 Employee credit card purchases 37.46 INV0001284 Invoice 08/13/2024 Employee credit card purchases 150 INV0001285 Invoice 08/13/2024 Employee credit card purchases 5.58 J. GARCIA JUL 2 Invoice 07/15/2024 Employee credit card purchases 2.99 Kautz063024 Invoice 07/01 /2024 Employee credit card purchases 6.51 R031673284 Invoice 08/14/2024 Employee credit card purchases 105.49 SidewalkCafe719 Invoice 07/19/2024 Employee credit card purchases 43.87 S12lashto12 Invoice 08/13/2024 Employee credit card purchases 549 S12routs063024 Invoice 07/01/2024 Employee credit card purchases 34.44 S12routs070724 Invoice 07/07/2024 Employee credit card purchases 14.48 SSG 24-119 Invoice 08/13/2024 Employee credit card purchases 825 StickerMule6/27/~ Invoice 07/01/2024 Employee credit card purchases 9.79 SWDCQF Invoice 08/13/2024 Employee credit card purchases 532.96 TERMINIX 07/17 Invoice 07/17/2024 Employee credit card purchases 7 TERMINIX 32550 Invoice 07/15/2024 Employee credit card purchases 322.06 TE RMI NIX 32550 Invoice 07/22/2024 Employee credit card purchases 200 v12vt5uy12a63588c Invoice 08/1 4/2024 Employee credit card purchases 156.65 W1426608024 Invoice 08/14/2024 Employee credit card purchases 84.73 W1426608024a Invoice 08/14/2024 Employee credit card purchases 700.05 W1426608024b Invoice 08/14/2024 Employee credit card purchases 9 08/15/2024 Verdin Marketing Ink, Co. 4458 76709
INV0001287 Invoice 08/13/2024 Verdin_lnv 11928_social media-website-meetings 4458 08/15/2024 VERIZON WIRELESS 83.82 76710
9970040144 Invoice 08/14/2024 Charges 6/27-24 - 7/26/24 83.82 08/15/2024 Vital Records Holdings, LLC 195.41 76711
4383957 Invoice 08/1 4/2024 Document storage July 2024 195.41 08/15/2024 Wanderlust Content Studio LLC 2500 76712
917 Invoice 08/08/2024 917 2025 SLO CAL Visitor Magazine 1 /2 page custom 2500 08/15/2024 William Lee Vance Oba The Billy Martini Show 2500 76713 8/ 16/ 2024 12:22 :00 PM Page 7 of 9
Check Report - Detail Date Range: 08/15/2024- 08/15/2024 SC081824BillyMc: Invoice 08/14/2024 SC081824BillyMartiniBand 2500 8/16/2024 12:22:00 PM Page 8 of 9
Check Report - Summary Date Range: 08/15/2024 - 08/15/2024 All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 198 41 0.00 1,082,346.01
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
198 41 0.00 1,082,346.01
8/16/2024 12:22·00 PM Page 9 of 9
ACCOUNTS PAYABLE
CHECK DATE 8/22/2024
08/22/2024
1582
08/22/2024
PIN18402
08/22/2024
5761
08/22/2024
002018
08/22/2024
City of Grover Beach
154 S. 8th Street
Grover Beach . CA 93433
3rd Gen Pump & Well
Invoice 08/12/2024
AARDVARK
Invoice 08/21/2024
Activate Canopy
Invoice 08/21/2024
AFLAC
Invoice 08/22/2024
Anna Lanier
CFS.Anna.TT.Au, Invoice 08/21/2024
08/22/2024 Applied Technology Group, Inc.
s-inv102833 Invoice 08/21/2024
08/22/2024 ARROYO GRANDE CHEVROLET
CTCS68583 Invoice 08/21/2024
08/22/2024 Beatriz Ceja
2000930.002 Invoice 08/21/2024
Check Report
By Check Number
Date Range: 08/22/2024 - 08/22/2024
19742 76714
WELL 4 MOTOR REPAIRS 19742
1625.81 76715
SWAT, Lenehan, Mag pouch 1625.81
222 76716
Drone Youth Academy, table cover 222
691 .68 76717
Aug 2024 - 002018-Aflac premiums 691 .68
889 76718
CFS.Anna.TT.Aug24 889
303.32 76719
base station 45 Newport, power supply 303.32
6596.08 76720
Unit 202, oil pump, evap solenoid, gaskets 6596.08
87 76721
2000930.002 3277 Ceja, B GHLow 8/1 0/24 SDRfd 87
08/22/2024 BLUE SHIELD OF CA LIFE & HEAL TH MEDICAL EYE SERVIC 572.4 76722 Sept2024 Invoice 08/22/2024 Sept 2024- Employee insurance premiums 572.4 08/22/2024 Central Coast Balboa 490 76723
Balboa.August20: Invoice 08/21/2024 Balboa.August2024 490 08/22/2024 Charlotte L Ritter 190.4 76724
CFS.RitterC.Aug; Invoice 08/21/2024 CFS.RitterC.Aug2024 190.4 08/22/2024 EXECUTIVE JANITORIAL INC. 6010 76725
89751 Invoice 08/20/2024 LOC# 107 CORP YARD JANITORIAL SERVICES AUG 500 89752 Invoice 08/20/2024 LOC# 100 & 101 JANITORIAL SERVICES AUG 2024 2650 89753 Invoice 08/20/2024 LOC# 103 TRAIN STATION JANITORIAL SERV. AUG : 2860 08/22/2024 Fastenal Company 728.32 76726
CABAR 129963 Invoice 08/21/2024 SUPPLIES FOR YARD & SHOP 143.88 CABAR 130170 Invoice 08/21/2024 LANDSCAPE RAKE & RR STEEL LEAF RAKE 126.04 8/ 22/ 2024 3:20:01 PM Page 1 of 5
Check Report - Detail Date Range: 08/22/2024 - 08/22/2024 CASAR 130200 Invoice 08/21/2024 WATER & WASTEWATER STOCK SUPPLIES 184.61 CABAR130201 Invoice 08/21/2024 PUBLIC WORKS SAFETY SUPPLIES 30.52 CABAR 131084 Invoice 08/21/2024 PUBLIC WORKS SUPPLIES 112.06 CABAR131713 Invoice 08/19/2024 PUBLIC WORKS SAFETY SUPPLIES 131.21 08/22/2024 FRANCHISE TAX BOARD 50 76727
INV0001321 Invoice 08/23/2024 Franchise Tax Board Garnishment 50 08/22/2024 GROVER BEACH POLICE OFFICERS ASSOC. 1100 76728 INV0001300 Invoice 08/23/2024 PD POA Dues 55
INV0001301 Invoice 08/23/2024 PD POA Dues 55
INV0001302 Invoice 08/23/2024 PD POA Dues 55
INV0001303 Invoice 08/23/2024 PD POA Dues 55
INV0001304 Invoice 08/23/2024 PD POA Dues 55
INV0001305 Invoice 08/23/2024 PD POA Dues 55
INV0001306 Invoice 08/23/2024 PD POA Dues 55
INV0001307 Invoice 08/23/2024 PD POA Dues 55
INV0001308 Invoice 08/23/2024 PD POA Dues 55
INV0001309 Invoice 08/23/2024 PD POA Dues 55
INV0001310 Invoice 08/23/2024 PD POA Dues 55
INV0001311 Invoice 08/23/2024 PD POA Dues 55
INV0001312 Invoice 08/23/2024 PD POA Dues 55
INV0001313 Invoice 08/23/2024 PD POA Dues 55
INV0001314 Invoice 08/23/2024 PD POA Dues 55
INV0001315 Invoice 08/23/2024 PD POA Dues 55
INV0001316 Invoice 08/23/2024 PD POA Dues 55
INV0001317 Invoice 08/23/2024 PD POA Dues 55
INV0001318 Invoice 08/23/2024 PD POA Dues 55
INV0001319 Invoice 08/23/2024 PD POA Dues 55
08/22/2024 Hinderliter DeLlamas & Associates 10000 76729 SIN042033 Invoice 08/21/2024 Cannabis audit July 2024 Beyond Hello 10000 08/22/2024 J.B. DEWAR INC. 5473.64 76730
346854 Invoice 07/30/2024 GUARDSMAN DEEP WELL PUMP OIL 46 210.86 350224 Invoice 08/21/2024 gas stmt 8/1 /24 to 8/15/24 3654.92 350225 Invoice 08/20/2024 350225-Gasoline charges for PW vehicles 1607.86 08/22/2024 JULIAN MORA Dba 2M WASTE SOLUTIONS 2260 76731 8/ 22/ 2024 3 :20:01 PM Page 2 of 5
Check Report - Detail Date Range: 08/22/2024 - 08/22/2024 7551 Invoice 08/15/2024 4TH STREET ENCAMPMENT CLEANUP 2260 08/22/2024 Kristopher Doe 486.74 76732
CFS.August2024 Invoice 08/21/2024 CFS.August2024.Pmt3 486.74 08/22/2024 MIER BROS LANDSCAPE PRODUCTS 199.34 76733
379859 Invoice 07/30/2024 SACK CONCRETE 199.34
08/22/2024 MOORE IACOFANO GOL TSMAN, INC 525.75 76734
0087473 Invoice 08/13/2024 DEV CODE UPDATE 07/01 /24 TO 07/31/24 525.75 08/22/2024 OpenGov Inc 29833 76735
INV15187 Invoice 08/05/2024 ASSET MGMT AQUISITION & SETUP 08/24-07/25 29833 08/22/2024 O'REILL Y'S AUTOMOTIVE INC 224.93 76736
3025-332382 Invoice 08/22/2024 Vehicle Maintenance 25.07 3025-349188 Invoice 08/22/2024 TPMS Sensor 92.05
3025-363781 Invoice 08/02/2024 PARTS FOR TRUCK 216 107.81 08/22/2024 PHELAN KATHRYN 373.8 76737
CFS.Tai.Balance. Invoice 08/21/2024 CFS.Tai.Balance.Aug24 373.8 08/22/2024 Quadex LLC 890.47 76738
41444 Invoice 08/21/2024 STORM DRAIN COVERS 141 .31
41915 Invoice 08/21/2024 STORM DRAIN COVERS 749.16
08/22/2024 Richard WIiiiams 750 76739
2000928.002 Invoice 08/21/2024 2000928.002 #3257 Ramona SDRfd Williams 8/12/24 750 08/22/2024 Ryan Wade 18 76740
08192024 Invoice 08/21/2024 per diem lunch Critical Incident Leadership 9/9/24 18 08/22/2024 SANDY MERSHON 1855 76741
CFS.Sandy.TT.Ai Invoice 08/21/2024 CFS.Sandy.TT.Aug24 1855 08/22/2024 SENTINEL SECURITY SOLUTIONS, Inc 359.55 76742 91172 Invoice 08/12/2024 LOC# 107 CDEF SECURITY 09/24-11/24 119.85 91173 Invoice 08/12/2024 LOC# 107 B SECURITY 09/24-11/24 119.85 91174 Invoice 08/12/2024 LOC# 107 A SECURITY 09/24-11/24 119.85 08/22/2024 SOUTH SAN LUIS OBISPO CO. SANITATION DISTRICT 131857.01 76743 INV0001290 Invoice 08/15/2024 Pass Through Fees 6/2024 131857.01 08/22/2024 SOUTH SAN LUIS OBISPO CO. SANITATION DISTRICT 195888.36 76744 INV0001288 Invoice 07/31/2024 Pass Thru Fees for July 2024 195888.36 8/22/2024 3:20:01 PM Page 3 of s
Check Report - Detail Date Range: 08/22/2024 - 08/22/2024 08/22/2024 SOUTH SAN LUIS OBISPO CO. SANITATION DISTRICT 211902.71 76745 INV0001289 Invoice 08/15/2024 Pass Through Fees 5/2024 21 1902.71 08/22/2024 SOUTHERN CALIF GAS CO 255.31 76746
8/12/24 Invoice 08/22/2024 Gas charges for City facilities - 7/9/24-8/10/24 255.31 08/22/2024 STATE DISBURSEMENT UNIT 250 76747
INV0001320 Invoice 08/23/2024 Employee Garnishment 250
08/22/2024 TCA Tools Inc 212.06 76748
081424131430 Invoice 08/14/2024 TOOL FOR TRUCK 233 212.06 08/22/2024 TEMPLETON UNIFORMS 28.2 76749
8781 Invoice 08/21/2024 Smiley, open top double mag 28.2 08/22/2024 UNIVAR USA INC 755.55 76750
52347838 Invoice 08/19/2024 SODIUM HYPOCHLORITE 12.5% 755.55 08/22/2024 Workbench 3100 76751
21108116 Invoice 08/21/2024 ADU PROGRAM CONSULTATION SERVICES APRIL, 3100 08/22/2024 PACIFIC GAS AND ELECTRIC 5000 76752
0008326885-4 Invoice 08/21/2024 EP 899 WEST GRAND AVE GROVER BEACH 5000 8/ 22/ 2024 3:20:01 PM Page 4 of 5
· - - - - ------ - - - - - ----- - -------------
Check Report - Summary Date Range: 08/22/2024 - 08/22/2024 All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 72 39 0.00 641 ,797.43
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
72 39 0.00 641,797.43
8/22/2024 3:20:01 PM Page 5 of 5
ACCOUNTS PAYABLE
CHECK DATE 8/29/2024
Check Report
City By Check Number of Grover Beach
154 S. 8th Street Date Range: 08/29/2024 - 08/29/2024
Grover Beach, CA 93433
08/29/2024 AMAZON CAPITAL SERVICES 848.21 76753
1 HHW-7K7H-WJI Invoice 08/25/2024 FIRST AID KITS FOR FLEET VEHICLES 345.26 1 KNV-F1 HO-C6C Credit Memo 08/26/2024 REFUND FOR KEYBOARD & MOUSE - M.MARTIN -54.36 1 MYM-KMDJ-9KI Invoice 08/09/2024 KEYBOARD & MOUSE - M. MARTIN 54.36 1OJL-MF4H-WVL Invoice 08/28/2024 1OJL-MF4H-WV4X Paper towels, jumbo toilet paper 121 .82 1V1L-4JN-7WL9 Invoice 08/28/2024 1V1 L-4JN-7WL9 Black & Clear trash bags 146.66 1VWY-X7GW-4P Invoice 08/20/2024 KEYBOARD & MOUSE - M. MARTIN 54.36 1XTW-1YL Y-93P Invoice 08/06/2024 SAFETY SUPPLIES & BIRTHDAY CARDS FOR PW Sl 180.11 08/29/2024 ANIMAL SERVICES ATTN: ACCOUNTS RECEIVABLE 26961.5 76754 012024-25 Invoice 08/28/2024 Animal Services, 01 FY 2024-25 26961 .5 08/29/2024 Anna Lanier 113.71 76755
82824ReimbAnnc Invoice 08/28/2024 82824ReimbAnna for Tiny Tots supplies 113. 71 08/29/2024 AQUA-METRIC SALES CO. 8076.38 76756
INV0103602 Invoice 08/14/2024 30 3/4" & 1 2" WATER METERS 8076.38 08/29/2024 AT&T 2706.32 76757
000022195250 Invoice 08/28/2024 City Hall Telephones 7/25/24-8/24-24 2313.91 8/22/24 Invoice 08/28/2024 City Hall & PD Fax & Modem 7/22/24-8/21/24 392.41 08/29/2024 Blanca Ortiz 87 76759
2000935.002 Invoice 08/28/2024 2000935.002 - 16th St #3253 Ortiz B SDRfd 87 08/29/2024 BRENNTAG PACIFIC INC. 4468.57 76760
BPl454630 Invoice 08/21/2024 BULK AOUAPURE - 265 GALLONS 4468.57 08/29/2024 BURKE AND PACE OF ARROYO GRANDE INC 237.91 76761 2407-271176 Invoice 07/31/2024 REBAR FOR NEWPORT 7.06
2408-272192 Invoice 08/05/2024 LOC# 109 16TH STREET PARK SUPPLIES 230.85 08/29/2024 CALIFORNIA POLICE CHIEFS ASSOCIATION 155 76762 7024 Invoice 08/28/2024 Millard 2024/25 Dues 155
08/29/2024 CANNON CORP 44885.57 76763
89226 Invoice 08/07/2024 CIP 2287 PROFESSIONAL SERVICES THROUGH JUL 44885.57 08/29/2024 Capital Industrial Medical Supply Co. 99.44 76764 8/ 30/ 2024 4: 16:58 PM Page 1 of 6
J
Check Report - Detail
INV0001332
08/29/2024
3798
3799
3801
3807
08/29/2024
Invoice 08/26/2024 Office! Supplies_lnv 34-174446_8-20-24 Central Coast Party Factory, LLC
Invoice
Invoice
Invoice
Invoice
08/28/2024
08/28/2024
08/28/2024
08/28/2024
CHARTER COMMUNICATIONS
3798 7/28/24 BH Summer Concert
3799 8/11 /24 BH Sum mer concerts
3801 8/18/24 BH @ Summer Concert
3807 8/4/24 Summer Concert
17058460108212 Invoice 08/28/2024 City Facilities-Internet Charges 8/21/24-9/20/24 08/29/2024 CITY OF GROVER BEACH WATER DEPT.
8/1/24 Invoice 08/28/2024 City Water Accounts 6/1/24-8/1/24 08/29/2024 CONFLUENCE ENGINEERING SOLUTIONS, INC
1183 Invoice 08/23/2024 DOW COMPLIANCE SUPPORT 07/01/2024-07/31/202L 08/29/2024 Creative Athletics Sports Construction
43 PickleballCour Invoice 08/28/2024 43 PickleballCourt at Mentone Basin 08/29/2024
57827
B241353
B241354
08/29/2024
751863
08/29/2024
13597
13605
08/29/2024
20702
20743
08/29/2024
CSG Consultants, Inc
Invoice 08/15/2024
Invoice
Invoice
08/01 /2024
08/01/2024
FIRE SERVICES 07/01 /24 TO 07/31/24
BP REVIEWS 7/1/24 TO 7/31/24
DEVAPP REVIEWS 7/1/24 TO 7/31/24
DEPT OF JUSTICE ACCOUNTING OFFICE/CASHIERING UNIT
Invoice 08/28/2024
DJ'S PLUMBING INC
Invoice
Invoice
ELECTRIC RAFT
Invoice
Invoice
08/13/2024
08/15/2024
08/28/2024
08/22/2024
Livescan July 2024
LOC# 114 RAMONA PARK - CAMERA MAINLINE FRO
LOC# 114 RAMONA PARK MEN'S TOILET CALL OUT
Service Call on 8/12/24
PD SERVER ROOM LIGHT FIXTURE REPAIRS/RETRI
EMPLOYMENT DEVELOPMENT DEPARTMENT
L 1241446224 Invoice 08/28/2024 Liability for account 944-1011-5 08/29/2024 Erica Gonzalez
2000931 .002 Invoice 08/28/2024 2000931 .002 R3263 GH UpSDRfd GonzalezE 08/29/2024 EXECUTIVE JANITORIAL INC.
89754 Invoice 08/28/2024 89754 August 2024 RGP & GBCC cleaning 8/ 30/ 2024 4:16:58 PM
Date Range: 08/29/2024 - 08/29/2024
99.44 800
200
200
200
200
785.43
785.43
8687.04
8687.04
4248.75
4248.75
16000
16000
9911 .41
2160
6781.41
970
275
275
687.5
317.5
370
553.8
335.66
218.14
900
900
87 87
900
900
76765
76766
76767
76768
76769
76770
76771
76772
76773
76774
76775
76776
Check Report - Detail Date Range: 08/29/2024 - 08/29/2024 08/29/2024 FENCE FACTORY 2670 76777
545503 Invoice 08/21/2024 LOC# 100 REPAIR LEANING BACK FENCE 2670 08/29/2024 FRANK'S LOCK & KEY 3.77 76778
00826241 Invoice 08/26/2024 PUBLIC WORKS KEYS 3.77
08/29/2024 G.T. COX ELECTRIC 326 76779
2815 Invoice 08/22/2024 LOC# 105 & 109 LIGHT & TIMER REPAIRS 326 08/29/2024 GOODMAN MATTHEW 1072.64 76780
082624 Invoice 08/28/2024 lodging per diem LEDA Conf 9/10/24 Irvine 1072.64 08/29/2024 GSI Water Solutions, Inc 8287.96 76781
0672.010-11 Invoice 08/16/2024 NCMA ANNUAL REPORT PROF. SERVICES JULY 20: 8287.96 08/29/2024 HACH COMPANY 1276.33 76782
14107837 Invoice 07/16/2024 WATER SAMPLING SUPPLIES 1276.33 08/29/2024 INTOXIMETERS INC 5031 .38 76783
767746 Invoice 08/28/2024 6 Alco-Sensor 5031 .38
08/29/2024 Judy Sharma 87 76784
2000936.002 Invoice 08/28/2024 2000936.002 #3246 GHUp/Low SDRfd SharmaJ 87 08/29/2024 Lori Avina 87 76785
2000932.002 Invoice 08/28/2024 2000932.002 87
08/29/2024 Lozano Smith, LLP 30572.78 76786
INV0001333 Invoice 08/26/2024 Lozano Smith_lnvs 2223393-2223403_8-2024 30572.78 08/29/2024 Melissa Quake 87 76787
2000933.002 Invoice 08/28/2024 2000933.002 R3244 16th QuakeM SDRfd 87 08/29/2024 Mesa Energy Systems, Inc 1072.4 76788
960104646 Invoice 08/26/2024 LOC# 101 CALL OUT TO REPLACE AIR FILTERS 622.4 960104658 Invoice 08/26/2024 LOC# 102 FIRESTATION CALL OUT FOR HVAC LEAK 450 08/29/2024 Michael Arevalo 87 76789
2000934.002 Invoice 08/28/2024 2000934.002 87
08/29/2024 National Auto Fleet Group 210361 .66 76790
WC10507 Invoice 08/28/2024 Chev Tahoe #1 105180.83
WC10531 Invoice 08/28/2024 Chev Tahoe #2 105180.83
08/29/2024 New Times 641 76791
INV0001334 Invoice 08/26/2024 New Times_lnv 369744_Public Hearing Notice_7-25-24 407 8/ 30/ 2024 4: 16 : 58 PM Page 3 of 6
Check Report - Detail
INV0001335
INV0001336
08/29/2024
INV0001330
08/29/2024
Invoice
Invoice
Office Depot
Invoice
08/26/2024
08/26/2024
08/22/2024
PACIFIC GAS AND ELECTRIC
New Times_lnv 370286_Newspaper Ad_8-8-24
New Times_lnv 370445_Newspaper Ad_8-15-24
Office Depo_lnv 31733952t_CMO-Ord No 376213212
1074697152-2-25 Invoice 08/28/2024 Public Works & Parks Electric 7/19/24-8/18/24 08/29/2024
33423-2287
08/29/2024
33423-2003
08/29/2024
072024203
08/29/2024
260509
08/29/2024
136-483
136-489
136-492
Papich Construction Company Inc 20240716-8086
Invoice 07/31/2024 CIP 2287 CONSTRUCTION COSTS JULY 2024 Papich Construction Company, Inc.
Invoice 07/31/2024 CIP 2003 CONSTRUCTION COSTS JULY 2024
PHOENIX GROUP INFORMATION SYSTEMS
Invoice 08/28/2024 parking citation service July 2024
PORTABLE JOHNS INC.
Invoice 08/28/2024 260509 - 07/28/24 - 08/19/24 restroom s summer con
SAN LUIS OBISPO CO SHERIFF'S OFFICE
Invoice
Invoice
Invoice
08/28/2024
08/28/2024
08/28/2024
Bomb Task Force FY 2024-25
NTF/GTF FY 2024-25
RMS connection to SLOSO CAD partial payment
08/29/2024 SkyeBrowse, Inc.
86a18bca-001 Invoice 08/28/2024 Drone, user license 8/22/24 to 8/22/25 08/29/2024
528396
528514
528515
528571
529959
08/29/2024
INV0001331
08/29/2024
Sept2024
08/29/2024
09012024
8/ 30/ 2024 4:16:58 PM
SM TIRE INC.
Invoice
Invoice
Invoice
Invoice
Invoice
08/28/2024
07/08/2024
07/08/2024
08/28/2024
08/16/2024
TRUCK 402 MAINTENANCE
TRUCK# 502 MAINTENANCE
TRUCK# 300 MAINTENANCE
Unit 216, CST 2 tires
SEWER JETTER MAINTENANCE
SO COUNTY PERFORMING ARTS ASSOC Dba CLARK CENTER
Invoice 08/26/2024 Clark Center_lnv 16448_Stone Soup Sponsorship_2024
THE LINCOLN NATIONAL LIFE INSURANCE CO
Invoice 08/28/2024 Sept 2024-Employee insurance premiums Thomas Michael Pryor, Sr & Jutta Pryor
Invoice 08/28/2024 45 Newport Sept 2024 rent
Date Range: 08/29/2024 - 08/29/2024
117
117
63.75 63.75
32248.16
32248.16
43084.88
43084.88
818612.16
818612.16
1187.1
1187.1
599.8
599.8
41800
4600
20000
17200
2999
2999
1977.49
710.43
494.2
247.1
258.39
267.37
30000
30000
2596.56
2596.56
9016.36
9016.36
76792
76793
76794
76795
76796
76797
76798
76799
76800
76801
76802
76803
Check Report - Detail Date Range: 08/29/2024 - 08/29/2024 08/29/2024 Traffic Management, Inc. 200.35 76804
06-109785 Invoice 08/23/2024 LOC# 103 TRAIN STATION LONG TERM PARKING SI• 24.14 06-109789 Invoice 08/23/2024 25MPH STREET SIGNAGE 176.21 08/29/2024 ULTREX 161.53 76805
4154023 Invoice 08/28/2024 Records copier usage 7/20/24 to 8/19/24 97.98 4155616 Invoice 08/28/2024 Cannabis copier usage 7/21 /24 to 8/20/24 63.55 08/29/2024 VERIZON WIRELESS 557.1 76806
9971621526 Invoice 08/16/2024 PW WIRELESS SERVICES 07/17/2024 - 08/16/2024 557.1 08/29/2024 Vestis Group, Inc 1016.35 76807
5020586927 Invoice 07/01/2024 UNIFORM SERVICES 184.01
5020591645 Invoice 07/08/2024 UNIFORM SERVICES 184.01
5020596553 Invoice 07/15/2024 UNIFORM SERVICES 224.11
5020601387 Invoice 07/22/2024 UNIFORM SERVICES 193.09
5020606213 Invoice 07/29/2024 UNIFORM SERVICES 231 .13
08/29/2024 WALLACE GROUP 30717.74 76809
62903 Invoice 08/21/2024 FOG CONTROL PROGRAM FY 24-25 PROF. SERV. Jl 2198.45 62904 Invoice 08/21/2024 SSMP AUDIT 2024-2025 PROF. SERVICE JULY 2024 277.5 62919 Invoice 08/21/2024 RAMONA GARDEN PARK DESIGN PROF. SERVICES 27101 .79 62947 Invoice 08/21/2024 MAP CHECKING & MISC SRVY THROUGH 7/31/24 1140 08/29/2024 Water Systems Consulting Inc. 3321.84 76810
9756-GB Invoice 07/31/2024 NCMA STAFF EXTENSION JULY 2024 3321 .84 08/29/2024 Zero Waste USA/ZA USA, Inc 1201.51 76811
725620 Invoice 08/23/2024 HANGING MUTT MITT BAGS 12 CASES 1201 .51 8/ 30/ 2024 4:16:58 PM Page 5 of 6
Check Report - Summary Date Range: 08/29/2024 - 08/29/2024 All Bank Codes Check Summary
Payable Payment
Payment Type Count Count Discount Payment
Regular Checks 91 57 0.00 1,415,501 .14
Manual Checks 0 0 0.00 0.00
Voided Checks 0 0 0.00 0.00
Bank Drafts 0 0 0.00 0.00
EFT's 0 0 0.00 0.00
91 57 0.00 1,415,501 .14
8/30/2024 4 16·58 PM Page 6 of 6
CITY OF GROVER BEACH
2022 STREETS BOND ACCOUNT ($10,000,000)
Treasurer"s Report for September 23, 2024 City Council Meeting August 1, 2024 to August 31, 2024
DESCRIPTION OF RESOURCES
Balance from July 31, 2024 $
Deposit from Interest 8/31/2024
Total Resources $
DESCRIPTION OF EXPENDITURES
Transfers for Staff Time:
Payroll Expenses
Transfers for Non-Construction and Other:
Accounts Payable Expenses
Total Expenditures
Cash Balance as of August 31, 2024 $
Respectfully,
Nick Szamet
Administrative Services Director
AMOUNT
2,118,177.21
9,354.26
2,127,531.47
AMOUNT
15,548.52
25,190.13
$40,738.65
2,086,792.82
Agenda Item No. 4
MINUTES
CITY COUNCIL MEETING
MONDAY, SEPTEMBER 9, 2024
CALL TO ORDER Mayor Bright called the meeting to order at 6:00 p.m. in the City Hall Council Chamber, 154 South Eighth Street, Grover Beach, California.
FLAG SALUTE The flag salute was led by Camille Bienvenu an 11-year-old, 6th grade student at Fairgrove Elementary School.
ROLL CALL
City Council: Council Members Daniel Rushing, Clint Weirick, Zach Zimmerman, Mayor Pro Tem Robert Robert and Mayor Karen Bright were present.
City Staff: City Manager Matthew Bronson, City Attorney Rob Lomeli, Assistant City Manager Kristin Eriksson, City Clerk Wendi Sims, Police Chief Jim Munro, Administrative Services Director Nick Szamet, Community Development Director Megan Martin, and Senior Planner Kyle Bell were also present.
CLOSED SESSION ANNOUNCEMENTS
City Attorney Lomeli read the following announcement:
On Monday, August 26, 2024 at 9:43 p.m., the Council met in Closed Session regarding the following item:
A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9.
Three (3) Cases
Closed Session Announcements: At 10:21 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present, and announced there were no reportable actions:
AGENDA REVIEW
Action: Upon unanimous consensus, the Council adopted the agenda as presented.
CEREMONIAL CALENDAR
1. Proclamation for National POW/MIA Recognition Day read by Mayor Pro Tem Robert and accepted by Cheryl Tolan with Welcome Home Military Heroes.
2. Proclamation for National Hispanic Heritage Month read by Council Member Rushing and the Proclamation will be mailed to CR Lara.
Agenda Item No. 5
Minutes: City Council Meeting Page 2
Monday, September 9, 2024
PRESENTATIONS
3. Central Coast Community Energy Annual Presentation – Presented by Judi Young, Senior Customer Account Manager.
CONSENT AGENDA
Prior to consideration of the Consent Agenda, Mayor Bright opened public comment. There being no public comments received, the Mayor closed public comment.
It was motioned by Council Member Zimmerman and seconded by Mayor Pro Tem Robert to approve Consent Agenda Item No. 4, as recommended. The motion carried on the following roll call vote:
AYES: Council Members – Rushing, Weirick, Zimmerman, Mayor Pro Tem Robert and Mayor Bright
NOES: Council Members – None.
ABSENT: Council Members – None.
ABSTAIN: Council Members – None.
4. Minutes of the City Council Meeting on Monday, August 26, 2024 Action: Approved the minutes as submitted.
PUBLIC HEARING
5. Second Reading of an Ordinance to Amend Municipal Code Article IX (Development Code) Chapters 2,3,4,5,6,8 and 9; and to Adopt a Resolution Approving a Local Coastal Program Amendment
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Community Development Director Martin and Senior Planner Bell presented a PowerPoint presentation reviewing the amendments to the Municipal Code Article IX.
Mayor Bright opened the public hearing and invited public comment on this matter. • CJ Vigil
• Debbie Peterson
• Steve Lieberman
• Brenda Auer
• Kelly Phillips
• Marcia Thornton
• Paul Masters
• Elmer Dale
Minutes: City Council Meeting Page 3
Monday, September 9, 2024
With no further public comments received at this time the Mayor closed the public hearing.
Action: It was motioned by Mayor Bright and seconded by Council Member Zimmerman to Conducted a public hearing and second reading, by title only, and adopted Ordinance No. 24- 08 to amend Article IX (Development Code) Chapter 2 (Zones and Allowable Land Uses), Sections 3.10.020 (Fences and Walls), 3.10.065 (Screening), 3.10.080 (Upper Story Open Spaces), 4.10.015 (Accessory Dwelling Units), 4.10.030 (Accessory Structures), 5.10.030 (General Provisions), Chapter 6 (Procedures), 8.20.060 (review Authority for Subdivision Decisions) and Chapter 9 (Definitions); and adding new Sections 3.10.062 (Edge Conditions) and 8.170 (Urban Lot Subdivisions) of the Grover Beach Municipal Code; and Adopted the Resolution No. 24-50 approving a Local Coastal Program (LCP) Amendment.
Ordinance No. 24-08: An Ordinance of the City Council of the City of Grover Beach, California, Adopting an Amendment to Article IX (Development Code) of the Grover Beach Municipal Code Including Amendments to Chapter 2 (Zones and Allowable Land Uses), Sections 3.10.020 (Fences and Walls), New Section 3.10.062 (Edge Conditions), Amendments to Sections 3.10.065 (Screening), 3.10.080 (Upper Story Open Spaces),
4.10.015 (Accessory Dwelling Units), 4.10.030 (Accessory Structures), 5.10.030 (General Provisions), Chapter 6 (Procedures), 8.20.060 (Review Authority for Subdivision Decisions), New Section 8.170 (Urban Lot Subdivisions), and Amendments to Chapter 9 (Definitions), the Project also Includes a Local Coastal Program Amendment.
Resolution No. 24-50: A Resolution of the City Council of the City of Grover Beach, California Authorizing and Directing the Community Development Director to submit the Local Coastal Implementation Amendment Associated with Ordinance No. 24-08 to the California Coastal Commission for Final Certification
REGULAR BUSINESS:
6. FY 2023-24 Year-End Council Goals Implementation Report Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Assistant City Manager Eriksson presented a Powerpoint presentation discussing the 2023-24 Council Goals.
Mayor Bright invited public comment on this matter.
• Steve Lieberman
• Kelly Phillips
• Pamela Storton
No additional comments were received at this time and the Mayor closed public comment.
Minutes: City Council Meeting Page 4
Monday, September 9, 2024
Action: Council received information on the year-end implementation status of the Council Goals in FY 2023-24.
7. 2023-24 Year-End Financial Review
Mayor Bright read the title to the foregoing item and deferred to staff for a report.
Administrative Services Director Szamet presented a PowerPoint presentation discussing the Year-End Financial Review.
Mayor Bright invited public comment on this matter. No public comments were received at this time and the Mayor closed public comment.
Action: Council received a report on the FY 2023-24 Year-End Financial Review.
PUBLIC COMMUNICATIONS The Mayor opened the floor to any member of the public for comment on items of interest which were within the jurisdiction of the City Council but were not listed on the agenda.
• Stacy Korsgaden
• Cathryn Sells
• Trevor Smith
• Randall Myrick
• Tim Smith
• Loren Westphal
• David Swift
• Paul Hively
• CJ Vigil
• Debra Guerra
• Debbie Peterson
• Kelly Phillips
No additional comments were received and the Mayor closed public comment.
COUNCIL COMMITTEE REPORTS
Council Member Weirick stated the SLO County Water Resources Advisory Committee (WRAC) meeting was cancelled.
Minutes: City Council Meeting Page 5
Monday, September 9, 2024
COUNCIL COMMUNICATIONS
A. Council Member Weirick discussed that he attended the Filipino Community Center’s Parking Lot Sale Fundraiser and mentioned the upcoming Dune Run Run taking place on Sunday, September 15th.
B. Mayor Bright mentioned a communication she had received from Pastor Kevin Begley from the Shadow Mountain Community Church regarding the repairs done to the sidewalks, curb and gutter.
CITY MANAGER'S REPORTS AND COMMENTS
City Manager Bronson discussed the launch of another community engagement and outreach effort called Coffee Talk, which is taking place on September 12th from 9:00 – 10:30 at Perfetto Café. Additional Talks will be on October 12th and November 1st; locations TBA. Also, taking place on Thursday, 9/12 at 3:00 pm is the unveiling of the Mentone Park Pickleball Courts. Lastly, he reported on the highlights from the South County Chamber of Commerce on the Buy Local Program.
CITY ATTORNEY’S REPORTS AND COMMENTS
None.
CLOSED SESSION
Prior to Closed Session, Mayor Bright opened public comment. • Debbie Peterson
With no further comments received, the Mayor closed public comment.
At 8:47 p.m., the Council met in Closed Session regarding the following item(s):
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Government Code section 54956.9
One (1) Case.
B. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code Section 54956.8)
Property: APN 060-546-004, APN 060-546-005, APN 060-546-019; 943, 973, 953 Huston Street
Agency Negotiators: Matthew Bronson, City Manager; Greg Ray, Public Works Director/City Engineer, Robert Lomeli, City Attorney
Negotiating Parties: Prime Capital Venture LLC. (Mayer Separzadeh) Under Negotiation: Instruction to negotiators shall include price, terms and conditions related to terms of payment, project specific information related to project affecting price Minutes: City Council Meeting Page 6
Monday, September 9, 2024
Closed Session Announcements: At 9:20 p.m., Mayor Bright reconvened the meeting in open session with all Council Members present and announced the no reportable action taken during Closed Session.
There being no further business to come before the City Council, Mayor Bright adjourned the meeting at 9:21 p.m.
_____________________________
KAREN BRIGHT, MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
(Approved at CC Mtg ______)
Agenda Item No. 6
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
SUBJECT: FY 2023-24 Community Grants Reporting
RECOMMENDATION
Receive and file the reports from recipients of FY 2023-24 Community Grants.
BACKGROUND:
In 2021, the City was allocated $3.2 million in one-time American Rescue Plan Act (ARPA) funding over a two-year period. As part of the FY 2023-24 budget adopted on June 26, 2023, Council approved $50,000 of ARPA funding for nonprofit assistance grants for agencies serving Grover Beach. On February 15, 2022 the Council approved a Community Grants policy shown in Attachment 1 to provide guidance on the award of City funding to be awarded by the Council in any budget year. The policy establishes eligibility criteria for agencies or organizations and allowable services or programs for community grant funding. The policy also establishes scoring criteria for applications for community grant funding and requirements for awarded organizations to provide year-end reports detailing the work completed with the funding to the City.
Staff used this approved framework to bring recommendations to the Council to approve the appropriation of funding to eligible nonprofit agencies during FY 2023-24. The City accepted applications for grants up to $10,000 per organization between April 1 and April 30, 2023. The City received 20 applications from various organizations with a total of $94,000 of requested funding. Staff convened a review panel, including the City Manager, Assistant City Manager and two community stakeholders to score the applications. Based on the review panel’s combined scores, staff recommended the Council award funding to 11 organizations for a total amount of $50,000 in ARPA funding, as shown in the chart below. The Council approved the recommendation at the May 22, 2023 meeting.
Applicant Proposed Program Amount
Requested
Arroyo Grande Community
Hospital
Homeless Patient Services Program –
health navigation services
$5,000
Boys and Girls Club San Luis
Obispo
Youth Enrichment Program – pickleball
camp
$5,000
Casa Solana Homeless Prevention Services for Women $5,000 Environmental Center of San Luis
Obispo
Creeks to Coast Cleanup – little pick up
event on West Grande Avenue
$2,000
Five Cities Christian Women Food
Pantry
Food bank services $5,000
Staff Report: Approval of Recommended FY 2023-24 Community Grants Page 2 September 23, 2024
Hospice of SLO County In-home Support and Grief Counseling Program – increase awareness and access
in Grover Beach
$5,000
One Cool Earth School Garden Nutrition Program $5,000
Shower the People Mobile Shower Program expansion $5,000 SLO Noor Foundation Health
Clinics
Foundation Health Clinics support $4,000
Smart Share Housing Solutions Housing Support Program for Seniors $5,000 South San Luis County
Womenade
Feeding Families Program – provide
supplemental meals to families in need
during winter school break
$4,000
In compliance with the Community Grants policy, each of the awarded organizations provided a final report by the August 30, 2024 deadline. The reports detail the important programs implemented for Grover Beach and surrounding residents with the funding and may be seen in Attachment 2.
FISCAL IMPACT
There is no fiscal impact for this agenda item.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Receive a report on the FY 2022-23 Community Grants; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Community Grants Policy
2. FY 2023-24 Community Grants Final Reports
1 City of Grover Beach
Community Grants Program Policy
Policy Statement
The City Council sets legislative financial management policies, as recommended by staff and advisory committees. Historically, the City Council has awarded community grants, when possible within budgetary constraints, to contribute toward the funding of programs conducted by non-profit organizations that actively enhance the quality of life for Grover Beach residents.
This Community Grants Program Policy is designed to establish guidelines to allow for such funding, furthering City Council Goals.
Policy
1. Non-profit organizations must file a City application for the community grants funding program in accordance with the City’s timeline for grant applications, which may vary from year to year. Notification of the open grant period will be provided on the City’s website.
Applications must be submitted to the City Manager’s Office and forms are available on the City’s website or at City Hall. The application format and requested information is provided as Attachment 1.
2. Public funds shall be made available only when the funds are to be expended for a community program or service that will benefit the community and residents of Grover Beach.
3. Funds will not be allocated to the following organizations and activities (so as to maintain local government impartiality towards political campaigns, religious activities and fundraising endeavors):
a. Political action committees, political candidates, political campaigns, or programs engaged in partisan political activity;
b. Any organization conducting, promoting or denigrating religious activity wherein the funds would be used for sectarian purposes;
c. To support an organization’s fundraising event or activity;
4. Funds requested from membership-based adult organizations will not be considered if the funds requested are to be used to directly benefit its members and not the community of Grover Beach at large.
5. Requests for funding will be considered for award by the City Council only during the periods determined in this Council Policy and if submitted on the appropriate City application form.
6. Funding of a program will not constitute a precedent for contributions in subsequent years.
Attachment 1
2 Eligibility
To be eligible for award of a community grant, agencies must:
1. Submit a separate, completed application form for each project or program (see Attachment 1).
2. Be incorporated as a tax-exempt nonprofit corporation (IRS 501-C) and/or exist as another government entity.
3. Operate in or provide direct services to the community of Grover Beach.
4. Demonstrate the managerial and financial capability to receive and expend grant funds.
5. Assure compliance with all applicable local, state, and federal laws including but not limited to non-discrimination requirements.
In the review panel’s sole discretion, an otherwise qualified applicant (who is unable, pursuant to an articulated justification consistent with promotion of City’s needs, to reasonably meet application requirements) may be granted an exception by the panel from one or more application requirements.
Programs for which funding is requested must qualify under one of the categories below:
1. Community and Social Services: Funding for programs and services that address identified community needs or problems (as stated in the City’s General Plan, Major City Goals, or other policies). These may include, but are not limited to, the following:
a. Crisis Intervention and/or Centers
b. Health and Safety
c. Youth-Serving Agencies
d. Social service agencies and programs.
e. Bilingual service agencies
f. Low-income service agencies
g. Homelessness
2. Project: Funding for one-time projects designed to address a significant community need or problem. City funding shall be limited to a specific timeframe, usually not more than one year.
Funding Request
All applications must submit a completed City application (Attachment 1) and the following attachments unless already on file with the City:
1. Names/addresses of current Board of Directors
2. Board approved current operating budget
3 Evaluation/Scoring Criteria
All applications will be submitted to the Office of the City Manager, C/O of the Deputy City Manager, for consideration. The Deputy City Manager will forward all qualifying applications to a review panel comprised of City staff and community stakeholders for review and consideration.
The review panel will score each qualifying application up to a possible total of 100 points, using the following criteria:
Criteria Total Possible Points
Degree to which the program or services
focus on the City of Grover Beach and its
residents
25 Projected impact or outcomes 25
Alignment with Major City Goal or other
Council Goals and priorities
15 Reasonableness of the proposed budget for
project or services
15 Ability to leverage other funding from
alternative sources
10 Organizational stability/competency 10
100 Total Possible Points
After review, the scored applications will be presented to the City Council for their consideration.
At the time of consideration and evaluation, staff will advise Council of available funding amount to be awarded. The Council will determine which applications will receive available funding and will direct staff to include that funding in the draft proposed budget.
Post Funding Application Requirements
Following award of community grant funds, the recipients will be asked to sign a City Grant Agreement (Attachment 2) stipulating the following conditions:
1. Carry adequate liability insurance naming the City of Grover Beach as additional insured as may be required by the City.
2. Not discriminate in employment or in clients served because of race, religion, national origin, sexual orientation or sex.
3. Be accountable for revenue and expenditures through standard bookkeeping procedures.
An annual audit or review at the applicant’s expense may be required, with the results available to the City of Grover upon request.
4. Provide access to periodic reviews by City staff and City Council for purposes of monitoring the program should the City wish to do so.
5. The funded applicant shall provide the City with a year-end report, including a full financial accounting and narrative report (Attachment 3).
The end-of-the-year report shall be in writing and submitted within 60 days after the oneyear grant period. This report must include a complete financial statement detailing all expenditures of City monies for the program(s) covered under the grant and a narrative 4 report on the project or program and its significance. The financial and narrative report should compare actual expenditures and accomplishments with the budget and objectives cited in the original proposal.
Failure to comply with the reporting requirements by the stipulated dates may lead to termination of the grant agreement and funds being returned to the discretion of the City Council. Failure to comply with reporting requirements will also automatically exclude an agency from eligibility to receive community grant funding from the City for the following two fiscal years
6. Funded applicants must return to the City any unexpended funds at the end of the oneyear period, or agreed upon project or program timeframe, or whenever the City reasonably determines that the applicant has not performed in accordance with the approved program proposal.
7. Any funds returned in accordance with this policy shall be returned to the fund from which they were allocated from.
8. City moneys shall be used only for the purpose and program(s) duly authorized and in accordance with the approved budget. Any deviation from the approved program proposal may be made only with the City’s prior written approval which requires Council authority.
If moneys are used outside the approved program proposal without prior written approval from the City, funds must be returned immediately to the City.
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
Name of Organization: ______________________________________Phone: _______________________ Mailing Address: _____________________________________________________ Zip: _______________ Report Preparer: ___________________________________ Title: ______________________________ Contact Number: __________________________________ Email: ______________________________ Funds Approved: $________ Funds expended per report period: $________ Funds remaining: $________
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Exhibit C Attachment 2
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________
4. List the goals that were achieved by your project during this report period:
08/28/2024
City of Grover Beach FY24 ARPA Community Grant
Details on Goal Fulfillment
Due AUGUST 30, 2024
Name of Organization: Arroyo Grande Community Hospital
Phone: (805) 739-3100
Mailing Address: 345 South Halcyon Road
Zip: 93420
Report Preparer: Matthew Fisk
Preparer Title: Grants Manager
Contact Number: (805) 994-5474
Contact Email: [email protected]
Funds Approved: $5,000
*Funds expended per report period: $5,000
*Funds remaining: $0
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Dignity Health dba Arroyo Grande Community Hospital's (AGCH) Homeless Health Initiative (HHI) Program (formerly called the Homeless Patient Support and Prevention Program) seeks to provide all-encompassing patient follow-up services, health care navigation, and preventative services to those experiencing homelessness in the City of Grover Beach and the wider Five Cities area, where there are limited services. Like its predecessor, the HHI program, is designed not to duplicate but to integrate and collaborate with community-based programs that provide similar support for homeless individuals in our southern San Luis Obispo County communities, including Grover Beach, which has the highest number of persons experiencing homelessness in the Five Cities region. Changes to state Medi-Cal policy and rules in recent years through the CalAIM initiative have created new billable coding for some services outside the hospital in a street medicine context. However, these reimbursements neither cover the full cost of services, nor are they applicable to all services provided by the HHI Program to the community’s homeless population, such as those provided by the HHI Social Worker (HHI SW), an integral member of the HHI team. Services such as basic and medical supplies, sheltering assistance, or transportation are not covered by such billing, nor are the additional hours for the otherwise part-time HHI SW to conduct this outreach in the community, outside the hospital. That could change in the future, but for now grants and philanthropic donations are necessary for the HHI Program to continue.
Underpinning the program’s efforts is the evidence that good health and stable healing are necessary for an individual to successfully transition to housing and rehabilitation. Health and housing go together and both are equally necessary to change the trajectory of homelessness in our community toward positive outcomes. AGCH’s HHI Program endeavors to fulfill half this equation and link the homeless individuals we treat and serve to the other half through our partnerships with numerous organizations and government agencies. AGCH actively partners with 5 Cities Homeless Coalition, County and municipal agencies, Community Action Partnership San Luis Obispo, Good Samaritan Shelter in Santa Maria, 40 Prado Road Shelter in San Luis Obispo, CenCal Health, and others in pursuit of this broader goal. Despite the recently published 2024 Point-in-Time Survey data for San Luis Obispo County that shows a very positive overall 19% decrease in homelessness countywide, locally to Grover Beach, Arroyo Grande, and Pismo Beach, the number of homeless individuals has increased with a trend toward more who are unsheltered (115 unsheltered in 2022 to 154 in 2024 in these three cities). In Grover Beach, the Point-in-Time count found that while the number of sheltered persons experiencing homelessness rose only slightly, unsheltered persons experiencing homelessness grew from 62% of 90 total persons counted in 2022 (56), to 68% of 111 persons counted in 2024 (73). The Point-in-Time count presents statistics from only one day, one data point.
The reality of the everyday paints a more dynamic picture with many of the county’s homeless individuals moving from city to city in search of where to sleep and resources to survive. That said, just as many others stay put where they are if they are injured or unwell. With more limited services in southern San Luis Obispo County, the need for the HHI Program in the community is considerable and continues to be so.
This grant allowed AGCH to help support wages for the HHI SW so she could provide services outside the hospital to local individuals experiencing homelessness -- these activities being in addition to her standard duties inside the hospital. These services included providing basic living supplies, medical equipment, transportation, and sheltering assistance to vulnerable patients experiencing homelessness upon release from the hospital, or as unwell or injured people living unsheltered in the community on a case by case basis. Wage support from this grant also supported preventative services by the HHI SW that included health system navigation (follow-up on prescribed medications, follow-up appointments with medical providers, Medi-Cal navigation, and case-based Enhanced Care Management through CalAIM), connection to housing resources and other services, and social work alongside the Dignity Health Street Medicine team of nurses, medical residents, and physicians who facilitate direct preventative medical care in situ, as needed, of homeless individuals in the community outside the hospital.
These services outside the hospital set AGCH’s HHI program apart from more traditional homeless patient programs in hospitals, as mandated by California State Bill 1152. Services provided outside the hospital are the most effective at preventing avoidable admissions and readmissions to the hospital. In total, the grant enabled the HHI Program to reach 122 individuals outside the hospital.
The HHI program reached a total of 761 individuals experiencing homelessness inside the hospital.
The sites in Grover Beach where this outreach was conducted include (a) along 4th Street, close to the preserve and along the frontage road in between 4th Street and Oak Park Blvd, Ramona Garden Park, and along the railroad tracks on the frontage road side, and between the tracks and 2nd Street.
On average, 63 homeless patients are seen monthly at AGCH, of which generally 6 individuals a month are from Grover Beach. Of the homeless individuals treated at the hospital from Jun 2023 to July 2024 (AGCH’s Fiscal Year 2024), 84 were supplied either with clothing, backpacks, and/or transportation. Over the course of this past fiscal year, in addition to this impactful investment from the City of Grover Beach, the program also received a Community Block grant from the City of Arroyo Grande, a community grant from the Bank of the Sierra, and recently closed out a two-year "Partnerships in Action" grant from the Center for Health Care Strategies and the California Healthcare Foundation that focused on helping HHI build out its collaborative community partnerships to better provide wraparound care with health navigation for individuals experiencing homelessness in the wider Five Cities area, and improving the county’s HMIS system. The goal for that grant, as with the one from Center for Health Care Strategies and the California Healthcare Foundation, is to not silo services for persons experiencing homelessness and create a transparent flow of case information between them so individuals do not slip through the cracks. The more the hospital and these other organizations and government agencies communicate, the better the strategies for getting people healthy and off the streets. With the successes of this past year and the year before, AGCH's HHI program is getting better at what it does, and so do our partners in the community. Our homeless population in SLO County has been in decline this past year, a trend that will hopefully remain. In order to help extend that reduction to Grover Beach and its surrounding communities it is crucial that AGCH's HHI program remains well-funded and successful in helping to get people off the street and into transitional and permanent housing.
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
n/a
3. Total Number of Individuals Served:
In FY 2023, AGCH treated 600 unique patients identified as unhoused or at risk of homelessness in 887 encounters. 41.8% of these encounters within the hospital took place in the Emergency Department (ED) and Outpatient (50.8%), a significant improvement from last fiscal year when 73.1% of 440 unique PEH were in the ED and 18.5% in Outpatient. In her work outside the hospital that was supported by this grant, AGCH’s HHI LCSW was able to put 80 individuals on caseload, 35 of those based in Grover Beach (10 people in Ramona Garden Park, and 25 in encampments in Grover Beach).
The LCSW connected with many more individuals beyond these official cases.
4. List the goals that were achieved by your project during this report period:
Outcomes for this program and the grant funds supporting it:
a. Number of patients utilizing each service: 761 unique patients b. Total number of any material items like supplies given out or vaccinations administered:
$11,000 worth of basic and medical supplies (supported with a $10,000 Community Grant from the City of Arroyo Grande); $5,000 contribution to the wages for the HHI SW for her outreach work outside the hospital that was not billable c. Number of patient encounters that take place: 786 unique encounters d. Gender and age ranges for those treated or served by this program:
M: 502; F: 255; Unknown: 4
(0-5): 4; (6-11): 6; (12-15): 2; (16-24): 28; (25-44): 287; (45-64): 300; (65+): 134 e. Health outcomes: Acute Inpatient (71); Acute Observation (16); Emergency Outpatient (639); Outpatient (30); Rehab Inpatient (1); Same Day Surgery Outpatient (4) f. Number of individuals connected with other services, such as housing through 5 Cities Homeless Coalition or Community Action Partnership San Luis Obispo County: 2 to 3 individuals per month
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
Name of Organization: ______________________________________Phone: _______________________ Mailing Address: _____________________________________________________ Zip: _______________ Report Preparer: ___________________________________ Title: ______________________________ Contact Number: __________________________________ Email: ______________________________ Funds Approved: $________ Funds expended per report period: $________ Funds remaining: $________
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Exhibit C
Environmental Center of San Luis Obispo (805) 710-8021 P.O. Box 1014 San Luis Obispo, CA 93406 Greg Ellis Grant Manager 760-382-5164 [email protected] 2000 2000 0 Grant funds were utilized to support the 2023 Creeks to Coast watershed cleanup event.
Specifically, funding went towards the salary of the Volunteer Coordinator who recruited, trained and supported volunteers to engage in litter cleanup. In addition to collecting litter, all litter was classified by material type to proactively contribute to an international database and better inform advocacy and policy surrounding litter.
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________
4. List the goals that were achieved by your project during this report period:
30 30
Creeks to Coast Cleanup - Saturday, September 23, 2023, 9:00 AM to 12:00 PM. See attached post.
A total of 66 lbs of trash were collected from Grand Ave.'s beach area involving 30 volunteers Community GRANT
Report Form
5. Authorizations:
I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.
Print Name of Report Preparer: ___________________________________________Title: __________________________________ Preparer Signature: ____________________________________________________Date:____________________ Print name of President or Authorized Officer: ___________________________________ Title: ______________________________ President Signature: ______________________________________________________________Date: ________________________ Return this completed report to:
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Greg Ellis Grant Manager 7/16/2024 Kendra Paulding Executive Director 07/16/2024 :, Exhibit C
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
Name of Organization: FIV€ cmescH-R.tSrTAiJ W~etJ Phone: ( 8D6 );)JocJ 759<;" FOOD PA1Jr12. :J
Mailing Address: P. o. Box 75/e, 6-12.DV&R.. BFl\C.lt, c.A Zip: q:3':f:8 3 Report Preparer: A-L-1 SON .SW Af2.:1
Canta ct Number: _ _____::_(_._.3=0....::... e,-+).....,_ ?-;;_,, (p'-L/:L---7,__,5""-'i_._~=------ Title: 'Dfl2£eTDI<, CDw-<U'-1 rr;J oUT12£'Ac.H
Email: ka Ii Mo(',{ e) sbca lohal. net
Funds Approved:$ (5,000. Funds expended per report period:$ b. ODO, Funds remaining:$ 0 i J ---
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
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2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
3. Total Number of Individuals Served: 3/ 7 36 Number of Grover Beach Residents Served: / / O 00
4. List the goals that were achieved by your project during this report period:
Community GRANT
Report Form
5. Authorizations:
I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.
Print Name of Report Preparer: _ _ A_ U_$_O_tJ_ 8nJ _ _ A_fZ_J______ Title: D 1l!l3CJDR, C{)J.,,t).{UIJI,(/ OUTRt,4{11( Preparer Signature: ~ ~ Date: 7 /.2-;;.)-;;{ 1- ---~------------------- ~ I Print name of President or Authorized Officer: M4QL£AJ6 J 8U)J(J-- Pces;dentSignaMe, l{(/~
Return this completed report to:
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Title: CO· BoA-!2D P!?ESID=,/Jt
Date: 7/-i-i./ 2f
Hospice SLO County In-Home Volunteer Training
Preregistration is required. Training is free to attend.
Donations are greatly appreciated. If you would like to help cover the costs of this training, please consider making a donation when you register.
To preregister, visit hospiceslo.org or call (805) 544-2266 This training is a prerequisite for other training offered by Hospice SLO County including:
End-of-Life Support and Community Grief Response.
For more information, please contact
Shellie Schaffer at 805.544.2266 or
email [email protected]
Since 1977, Hospice SLO County has depended on the generosity and time of volunteers to provide our free services to San Luis Obispo County residents who are facing a life-limiting illness, end of life, or grief. This comprehensive 18-hour training explores:
Our training class meets on Wednesdays for six weeks:
May 8, 15, 22, 29 and June 5, 12
Hospice SLO County office - 1304 Pacific St. SLO
2:00 PM to 5:00 PM
BE PART OF OUR TEAM!
Personal attitudes about death and dying
Boundaries and communication skills
Dementia care and compassion fatigue
Anticipatory grief and bereavement
Spiritual, practical, and emotional support needs
of clients and families including family dynamics
All services are provided at no charge. Donations appreciated. (805) 544-2266 | www.hospiceslo.org
1304 Pacific Street | San Luis Obispo CA, 93401
Individual and family grief counseling is available to anyone grieving a death regardless of when, where, or how the death occurred. Counseling is available by appointment and can be conducted in person, virtually, or telephonically.
Counseling is provided by Licensed Therapists, Registered Associate Marriage and Family Therapists, Associate Clinical Social Workers, and Master’s Prepared Trainees under the clinical supervision of licensed staff.
Individual and Family Grief Counseling
Grief Support Groups
Support groups are offered to allow the bereaved to find comfort and support by connecting with others in similar circumstances. Support Groups provide emotional support and education about the grief process. Groups are also available for individuals who are struggling with a life-limiting illness and their loved ones. Groups are conducted in person and/or on Zoom.
General Grief: This group helps those grieving the loss of a loved one (friend, partner/spouse, child, relative, etc.). This group also includes anticipatory grief, which means those expecting the loss of a loved one.
Spouse and Partner Loss: This group is for adults who want support from those also grieving the loss of a partner or spouse.
Suicide Bereavement: This group is for those left behind after someone important to them has died by suicide.
Family Caregiver: This group meets virtually to encourage, support, and emphasize self-care for family caregivers regardless of the diagnosis of the care receiver.
Visit www.hospiceslo.org for the current support group schedule and registration.
Grief Counseling Services
Grief is a valid and natural process. Hospice SLO County offers supportive counseling to anyone in our community who is grieving a death whether the loss occurred yesterday or twenty years ago.
Anticipatory grief counseling is also available to support individuals facing their own death or the death of a loved one.
WAYS VOLUNTEERS CAN HELP
Volunteers provide companionship, emotional support and minor personal care, while respecting the individual’s right to privacy. Volunteers often stay in the home with the individual, providing respite for family members to run errands or attend to their needs.
Examples of services volunteers may provide:
Providing companionship
Reading aloud
Writing letters
Listening, talking, sharing
Playing cards, games, puzzles
Directing relaxation techniques (breathing exercises, guided imagery) Running errands, such as grocery shopping
Occasional transportation and accompaniment to medical appointments Minimal housekeeping tasks (housekeeping is not a primary role) Light meal preparation
Practical support for in-home animals
Some volunteers, depending on their comfort level, may assist with minor personal hygiene, such as washing face and hands, brushing hair, applying lotion, and painting nails. Hospice SLO County volunteers cannot assist with bathing, physical transfers, or changing undergarments, but staff can assist in connecting families to those who can.
INAPPROPRIATE VOLUNTEER REQUESTS
IN-HOME VOLUNTEER SUPPORT
All services are provided at no charge. Donations appreciated. (805) 544-2266 | www.hospiceslo.org
1304 Pacific Street | San Luis Obispo CA, 93401
Hospice SLO County volunteers provide support and care for individuals with a life-limiting or terminal illness. Volunteers are matched with clients after an assessment by the volunteer services staff. Visits to the home are arranged according to volunteer and family schedules.
Volunteers make a commitment of up to 12 hours per month, providing a consistent supportive presence for the entire family.
Volunteers cannot pour or administer any medications. The primary caregiver must have all medications prepared in advance.
1. Volunteers cannot provide attendant care, such as spending the night, giving shots, applying dressing, bathing, physical transfers, or assisting in the bathroom.
2. Volunteers cannot be hired in any capacity, and are not able to accept reimbursement in the form of gifts or money.
3. City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
Name of Organization: ______________________________________Phone: _______________________ Mailing Address: _____________________________________________________ Zip: _______________ Report Preparer: ___________________________________ Title: ______________________________ Contact Number: __________________________________ Email: ______________________________ Funds Approved: $________ Funds expended per report period: $________ Funds remaining: $________
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Exhibit C
One Cool Earth 805-242-6301 PO Box 150, San Luis Obispo, CA 93406 Greg Ellis Grant Manager 760-382-5164 [email protected] 5000 5000 0 One Cool Earth's garden program at Grover Beach was designed to engage students and the local community in sustainable agriculture and environmental stewardship. The program featured an educational garden where students learned about organic gardening, composting, preparing food, and the importance of local food systems. Through hands-on weekly activities, participants gained practical skills in growing fruits and vegetables, understanding the science behind sustainable practices, and fostering a deeper connection to nature. The garden served as an outdoor classroom, promoting environmental awareness, healthy eating habits, and community collaboration, while also providing fresh produce for school meals and local families.
The entirety of the grant funds were used to pay a portion of the salary of a garden educator, matched by other local, state and federal grants. The $5000 in funding paid for 200 hours of educator time at $25/hour.
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________
4. List the goals that were achieved by your project during this report period:
494 550
Garden-based nutrition and science lessons occured on a weekly basis throughout the school year (specific dates, times and lessons available upon request).
In addition, we hosted the following community events at the school:
Garden Workday - October 26th 3-5pm
Family Cooking Night - February 1st 6-7pm
Garden Workday - April 18th 3-5pm
These events were promoted through the school newsletter and classrooms.
During the 2023-24 school year, we provided 2030 taste tests to students, taught 118 science and nutrition-based lessons in the school gardens, grew 52 lbs of fresh, organic produce, composted 61 lbs of lunch waste to make soil for our gardens, hosted one Family Cooking Night and two Community Garden Workdays.
Community GRANT
Report Form
5. Authorizations:
I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.
Print Name of Report Preparer: ___________________________________________Title: __________________________________ Preparer Signature: ____________________________________________________Date:____________________ Print name of President or Authorized Officer: ___________________________________ Title: ______________________________ President Signature: ______________________________________________________________Date: ________________________ Return this completed report to:
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Greg Ellis Grant Manager 7/12/2024 Katharine Rondthaler Krieg Executive Director 07/26/2 City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
SHOWER THE PEOPLE 4089148080
Name of Organization: Phone: --------------- ---------- 1133 Vard Loomis Ln 93420
Mailing Address: _____________________ Zip: _____ _
Gwen Watkins
Report Preparer: _____________ _
4089148080
Contact Number: -------------
President
Title: ------------
[email protected] Email: ------------
5,000 5,000 0
Funds Approved: $ ___ Funds expended per report period: $ ___ Funds remaining: $ __ _
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Shower the People provided free hot showers to the homeless in Grover Beach every Wednesday, on holidays, in rain or shine. The showers are centrally located at LifePoint Church on Rockaway from 10:00 - 1 :00pm every Wednesday. During FY2023-24 Shower the People provided: 1,393 showers to 1,052men and 341 women, 95 new guests, with ages predominately ranging between 25 - 64yrs at our site in Grover Beach. It was a busy year.
Each shower guest was also provided with new socks, boxers, t-shirts a toothbrush and toothpaste, a comb and hand sanitizer. Women also received panties and feminine hygiene products. In FY2023-24 Shower the People gave our Grover Beach guests: 1,039 new socks, 852 new Boxers and 920 new T-shirts.
Shower the People is an all volunteer shower program so the City of Grover Beach's grant funding went towards shower operation expenses, we have no paid employees.
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
Shower the People operates our shower program for the homeless in Grover Beach every Wednesday, 10:00 - 1 :00pm at 946 Rockaway.
1 ,393 unknown
3. Total Number of Individuals Served: ___ Number of Grover Beach Residents Served: ____ _
4. List the goals that were achieved by your project during this report period:
Shower the People's goal is to provide a welcoming, safe, clean and reliable site, both for our volunteers and for our shower guests. Our busy shower site at Grover Beach met every one of our goals.
Community GRANT
Report Form
5. Authorizations:
I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.
Gwen Watkins President
Print Name of Report Preparer: _________________ Title: ____________ _ Preparer Signature: ..J----4-~~=-::::::~~~===========---------Date: 7 /4 /4; Presiden(
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Gwen Watkins _____________ Title: ___________ _
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Exhibit C
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24
GENERAL INFORMATION
Name of Organization: SLO Noor Foundation Phone: 805-548-0894 Mailing Address: 1428 Phillips Lane, Suite 203, San Luis Obispo, CA Zip: 93401 Report Preparer: Tanya R. Walker Title: Grants Coordinator Contact Number: 805-548-0894 Email: [email protected] Funds Approved: $ 4,000 Funds expended per report period: $ 4,000 Funds remaining: $ 0
PERFORMANCE INFORMATION
1. Describe in detail how grant funds have been used:
Through the proposed project, both new and existing SLO Noor Health Clinics formed an inclusive continuity in healthcare by delivering health and support services offered at a maintained or increasing capacity for the time period of July 1, 2023 to June 30, 2024.
By conducting these activities, the SLONF achieved the following organization-wide goals:
(1) provided care to at least 1478 patients over 5391 encounters, with at least 43.1% of patients being new;
(2) provided health education and personalized treatment to patients based on health conditions and social demographics;
(3) provided clinical and social services 100% free of charge, and; (4) reviewed and further developed programs based on needs determined by the outcome of new expansions.
2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):
N/A
3. Total Number of Individuals Served: __1478______
Number of Grover Beach Residents Served: ___59________
4. List the goals that were achieved by your project during this report period:
As a result of proposed project activities, the SLO Noor Foundation anticipated the following outcomes at the end of the grant cycle (numbers have been adjusted from the proposal amount based on funding of $10,000 to the awarded amount of $4,000):
Anticipated Outcomes:
(1) at least 108 Five Cities residents and 32 Grover Beach residents will receive care over 328 encounters and 500 diagnostics;
(2) at least 10% of Grover Beach patients will be new during the 2023-24 FY; (3) a majority of patients will see improved health conditions as demonstrated through quantifiable health indicators (i.e. decrease in blood sugar levels (HbA1c) in patients with or at risk of type-2 diabetes); (4) 100% of patients will receive health education and treatment options relevant to their health conditions and social background, and;
(5) 100% of patients will receive clinical and social services free of charge.
Actual Outcomes:
(1) 229 Five Cities residents and 59 Grover Beach residents received care over 670 encounters and 589 diagnostics; Grover Beach patients received 175 diagnostics over the grant cycle. (2) 23% of Grover Beach patients were new during the 2023-24 FY; (3) a majority of patients had improved health conditions as demonstrated through quantifiable health indicators (i.e. decrease in blood sugar levels (HbA1c) in patients with or at risk of type-2 diabetes); (4) 100% of patients received health education and treatment options relevant to their health conditions and social background, and;
(5) 100% of patients received clinical and social services free of charge.
SLO Noor Health Clinics provided all health and support services free of cost to all patients and achieved or exceeded anticipated program outcomes. Funding by the City of Grover Beach allowed the SLONF to offer these essential clinical services to its patients who are uninsured and primarily low-income, often unable to afford out-of-pocket healthcare costs.
The SLONF was able to increase total patient encounters and diagnostics. SLONF projected to provide free healthcare across at least 5,000 total clinic patient encounters; from Q3/4 2023 to Q1/2 2024, the SLONF delivered care over 5,248 patient encounters. Similarly, the SLONF provided 4,268 diagnostics during the grant cycle and provided 4,077 diagnostics during the previous year, Q3/4 2022 to Q1/2 2023.
As a result, it can be demonstrated that, with updated data input and maintenance protocols, the SLONF achieved a 5% increase in diagnostic service capacity over the grant cycle.
Over the grant cycle, the SLONF anticipated improved health outcomes for a majority of patients with or at risk of high-risk chronic conditions as determined by decreased HbA1c levels for type-2 diabetic patients.
This outcome was achieved as demonstrated in type-2 diabetic patients with at least 2 visits to the clinic, where in Q3 2023, the average HbA1c value was approximately 8.83%. Since then, the average HbA1c value has significantly declined by 11%, to an average of roughly 7.82% by the end of Q2 2024.
5. Authorizations:
I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.
Print Name of Report Preparer: Tanya R. Walker Title: Grants Coordinator Preparer Signature: Date: August 30, 2024
Print name of President or Authorized Officer: David Parro Title: Executive Director President Signature: Date: August 30, 2024
Return this completed report to:
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Agenda Item No. 7
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Wendi Sims, City Clerk
Robert Lomeli, City Attorney
SUBJECT: Biennial Review of Conflict-of-Interest Code
RECOMMENDATION
Adopt the Resolution amending the City’s Conflict of Interest Code given job classification revisions.
BACKGROUND
The Political Reform Act of 1974 as amended requires every local government agency to review its Conflict-of-Interest Code by October 1st of even-numbered years and determine whether it is up-to-date or in need of revision. The Conflict-of-Interest Code sets out those job classifications within the City that are decision-making positions, but are not among those positions mandated by State law to file Statements of Economic Interests (Form 700) pursuant to Government Code Section 87200. The positions mandated by State law to file Statements of Economic Interests are City Council Members, City Manager, City Attorney, City Treasurer, and Planning Commissioners.
These public officials file their Form 700s electronically utilizing the Fair Political Practices Commission’s (FPPC’s) online filing option.
The City Council determines, with input from staff, what other job classifications entail the making or participation in the making of governmental decisions which may foreseeably have a material effect on any financial interest (Government Code Section 82019). Such designated positions would then be included in the City's Conflict of Interest Code. Individuals identified as holding those positions would be required to file Statements of Economic Interests directly with the City Clerk. There is no electronic online filing option for these designated positions.
The City’s Conflict of Interest Code was last updated in September 2022. Individuals in newly created positions that make or participate in making governmental decisions have been required to file a Statement of Economic Interest with the City Clerk (FPPC Regulation 18734) until the formal update of the City’s Conflict of Interest Code.
In order to ensure the City’s Conflict of Interest Code is current, the following changes are necessary for the list of designated employees and advisory bodies by positions:
Revision Explanation
• Deputy City Manager to “Assistant City Manager” Job class revised in 2023 • Human Resources Management Analyst to Job class revised in 2023 “Human Resources Officer”
Staff Report: Biennial Review of Conflict-of-Interest Code Page 2 September 23, 2024
FISCAL IMPACT
There are no significant fiscal impacts to this staff report.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Approve the proposed changes to the City’s Conflict of Interest Code and adopt the Resolution;
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Draft Resolution regarding Conflict-of-Interest Code for the City of Grover Beach, Exhibit A - designated employees / classifications, added job classifications denoted with double underline, deleted job classifications denoted with strikeout Exhibit B - disclosure categories
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, ADOPTING AN AMENDED CONFLICT OF INTEREST CODE
CONTAINING REVISED DESIGNATED FILERS
WHEREAS, the Political Reform Act of 1974, California Government Code Sections 87300 et. seq., requires that governmental entities in the State of California adopt and promulgate Conflict of Interest Codes; and
WHEREAS, said Act requires that local governmental entities include within the provisions of Conflict-of-Interest Codes certain employees, commissioners, and committee members who make or participate in the making of decisions which may foreseeably have a material effect on financial interests; and
WHEREAS, a Conflict of Interest Code adopted pursuant to the Political Reform Act consists of two basic parts, which are: (1) the body of the code which contains the basic provisions including the manner of reporting financial interests and the procedure for filing Statements of Economic Interests, and (2) the Appendix of the Code which lists the positions of designated filers of the agency and the corresponding disclosure categories for each position; and WHEREAS, The Fair Political Practices Commission (“FPPC”) has adopted a standard model Conflict of Interest Code codified in California Code of Regulations, Title 2, Section 18730 (“Section 18730”), containing the provisions for the body of a Conflict-of-Interest Code which may be incorporated by reference by the City as the City’s Conflict of Interest Code; and WHEREAS, incorporating Section 18730 by reference, as the body of the City of Grover Beach's Conflict of Interest Code, will ensure compliance with state law by automatically incorporating any changes to the financial disclosure provisions of the Political Reform Act and Section 18730; and
WHEREAS, the Fair Political Practices Commission gives notice of all changes to Section 18730, and the City would be given an opportunity to comment on the changes before adoption by the Commission; and
WHEREAS, Section 18730 defines designated positions as those that may foreseeably have a material effect on economic interests; and
WHEREAS, certain previously included designated positions neither make nor participate in the making of decisions that may foreseeably have a material effect on any financial interest; and
WHEREAS, certain job classifications within the City of Grover Beach have been added and others deleted which require the Conflict of Interest Code to be amended; and WHEREAS, the City Council has determined that the attached Appendix, contained in “Exhibit A" and “Exhibit B", accurately sets forth those classifications which should be designated and categories of financial interest which should be disclosed.
Attachment 1
Resolution No. 24-__ Page 2
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Grover Beach as follows:
1. The terms of California Code of Regulations, Title 2, Section 18730, duly adopted by the Fair Political Practices Commission, are hereby incorporated by reference and with the attached Appendix shall constitute the Conflict-of-Interest Code of the City of Grover Beach.
2. Persons holding designated job classifications as set forth in “Exhibit A” and disclosure categories as set forth in “Exhibit B” shall file Statements of Economic Interests (Form 700) with the City Clerk of the City of Grover Beach pursuant to California Code of Regulations, Title 2, Section 18730.
Upon motion of Council Member, seconded by Council Member, and on the following rollcall vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED this 23rd day of September 2024.
_______
KAREN BRIGHT, MAYOR
ATTEST:
WENDI B. SIMS, CITY CLERK
**DRAFT**
Resolution No. 22-__ Page 3
C i t y o f G r o v e r B e a c h
CONFLICT OF INTEREST CODE
The Political Reform Act (Government Code Section 81000 et. seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 California Code of Regulations Section 18730) that contains the terms of a standard conflict of interest code, which can be incorporated by reference in an agency's code. After public notice and hearing, the standard code may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of Title 2, Division 6, California Code of Regulations, Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This regulation and the attached Appendix, designating positions and establishing disclosure categories, shall constitute the conflict-of-interest code of the City of Grover Beach.
Designated employees shall file statements of economic interests with the City Clerk of the City of Grover Beach who will make the statements available for public inspection and reproduction (Gov. Code Section 81008).
Upon receipt of the statements of the City Council, Planning Commission, City Manager, City Attorney, and City Treasurer/Finance Director, the agency shall make and retain a copy and forward the original of these statements to the Fair Political Practices Commission. Statements of all other designated employees will be retained by the City Clerk. # # #
154 S. 8th Street ❖Grover Beach, CA 93433 ❖(805) 473-4567 ❖ [email protected] Visit our website at www.groverbeach.org
Exhibit A
Resolution No. 22-__ Page 4
LIST OF DESIGNATED EMPLOYEES PER POSITION
Designated Employee / Board or Committee Member of the City Disclosure Category
1. Financing Authority Board Members A, B, C
2. Police Chief A, B, C
3. Administrative Services Director A, B, C
4. Community Development Director A, B, C
5. Public Works Director/City Engineer A, B, C
6. Assistant City Manager A, B, C
7. Senior Engineer A, B, C
8. Capital Improvement Project Manager A, B, C
9. Police Commander A, B, C
10. Senior Planner A, B, C
11. City Clerk A and C
12. Finance Manager A and C
13. Information Technology Specialist A and C
14. Building Official (contract services) A, B, C
15. Associate Planner A, B, C
16. Parks, Recreation & Beautification Commission A, B, C
17. Citizen Oversight Committee Members A, B, C
18. City Engineer A, B, C
19. Assistant City Attorney (contract services) A, B, C
20. Consultants1 Determined on case-by-case basis
1Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitation: The City Manager may determine that a particular consultant, although a "designated position," is hired to perform a range of duties that is limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant's duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager's determination is a public record and shall be retained for public inspection in the same manner and location as this conflict-of-interest code.
Resolution No. 22-__ Page 5
EXHIBIT B
CATEGORIES OF DISCLOSURE FOR
DESIGNATED EMPLOYEES
The following shall be the categories of disclosure covered by this Policy; A. Investments
Schedules A-1 and A-2
B. Interests in Real Property
Schedule B
C. Income & Business Positions
Schedule C, D, and E
The officials and employees covered by this policy shall each disclose the categories A, B, and C as designated herein above set forth.
Agenda Item No. 8
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Gabriel Munoz-Morris, Senior Engineer
SUBJECT: Acceptance of Offer of Dedication from Final Tract Map 3038 Phase 1 for South 16th Street
RECOMMENDATION
Accept the offer of dedication on Final Tract Map 3038 Phase 1 for South 16th Street and authorize the City Clerk to record the acceptance.
BACKGROUND
On October 21, 2013, the City Council accepted Final Tract Map 3038 Phase 1 for a nineteen (19) lot subdivision of a property located at the northeast corner of Farroll Road and S. 16th Street. At the time the map was recorded, the City accepted all dedications on the map with the exception of South 16th Street as the associated improvements were not constructed at that time. Per Section 8.80.020 of the City’s Development Code, and in compliance with California Government Code Section 66477.2 and Code of Civil Procedure Section 771.010, the City may, at a later date, accept dedications once appropriate as the dedications must remain open once offered.
The public improvements for all phases of the tract development have been completed and accepted by the City. The proposed resolution would formally accept the 60-foot dedication of South 16th Street as an easement for roadway purposes. The subject section of South 16th Street is already being used by the public as a public street.
The need for this action was discovered by staff during a review of past offers of dedication that were rejected at the time the final maps were accepted and are now appropriate to accept given the completion of the improvements. Acceptance of this dedication would confirm the public interest in use of South 16th Street as a public roadway.
FISCAL IMPACT
There is no fiscal impact associated with this action. Formal acceptance of the dedication at this time will not create unexpected maintenance costs going forward.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Accept the offer of dedication on Final Tract Map 3038 Phase 1 for South 16th Street and authorize the City Clerk to record the acceptance; or
Staff Report: Offer of Dedication Acceptance - South 16th Street Page 2 September 23, 2024
2. Do not accept the offers of dedication; or
3. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. The homeowner’s association for the subject development was notified of this proposed action by the Council.
Attachments
1. Resolution 24-
2. Final Map 3038 Phase 1
3. Resolution 13-43
Attachment 1
RESOLUTION NO. 24-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA ACCEPTING CERTAIN OFFERS OF DEDICATION FOR TRACT MAP 3038 PHASE 1, AND AUTHORIZING THE CITY CLERK TO RECORD A
NOTICE OF THE ACCEPTANCE OF THE DEDICATIONS
WHEREAS, Final Tract Map 3038 Phase 1 recorded November 1, 2013 on pages 1 through 4 of book 34 of maps in the County of San Luis Obispo created a 19 lot subdivision of a portion of Lot 8 of Pismo Beach Gardens (3 MB 45); and, WHEREAS, Final Tract Map 3038 Phase 1 was approved by the City Council on October 21, 2013; and,
WHEREAS, at the time of recording, the property owner, Green Park LLC, dedicated the real property, as an easement, of South 16th Street, Farroll Road, access denial along Farroll Road, sight distance easements, access for road and sidewalk purposes, an open space easement, and drainage detention basin easement, a blanket drainage easement across the entire site except for areas occupied by buildings, and a public utility easement within Farroll Road and South 16th Street as delineated on Final Tract Map 3038 Phase 1; and, WHEREAS, the offers of dedication on Final Tract Map 3038 Phase 1 were accepted with the exception of the offer of dedication for South 16th Street, which was deemed appropriate to accept when the final tract phase was complete and all public improvements were found to be acceptable; and,
WHEREAS, it is now appropriate to accept the dedication of South 16th Street on Final Tract Map 3038 since the necessary improvements are completed; and, WHEREAS, each of the lots created by Final Tract Map 3038 Phase 1 are now individually owned and a Homeowners Association is actively maintaining all common areas as required in the Covenants, Conditions, and Restrictions; and,
WHEREAS, the Homeowners Association for the subject development has been notified of this resolution by the Grover Beach City Council prior to its adoption.
NOW THEREFORE, BE IT HEREBY RESOLVED by The City Council of the City of Grover Beach that:
The offer of dedication for South 16th Street on Tract Map 3038 Phase 1 is accepted and the City Clerk is directed to record this acceptance with the County of San Luis Obispo.
On motion by Council Member __________, seconded by Council Member ________, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
Resolution No. 24-__ Page 2
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 23rd day of September 2024.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
For County Clerk Recorder’s use only:
The foregoing Resolution was RECORDED by the County Clerk Recorder’s Officer on the _____ day of ________, 2024 on Page _______ of Book ________. The document number is _____________.
Attachment 2
RESOLUTION NO. 13-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER
BEACH, CALIFORNIA, APPROVING THE FINAL MAP OF TRACT
3038, PHASE 1, REJECTING THE OFFER OF DEDICATION FOR
SOUTH 16TH STREET AND ACCEPTING ALL OTHER OFFERS OF
DEDICATION IDENTIFIED ON THE MAP
WHEREAS, Green Park LLC, a California Limited Liability Corporation, has filed for approval a Final Map designated as Tract No. 3038, Phase 1; and WHEREAS, at the February 6, 2012 City Council meeting, the Council adopted Resolution No. 12-08 adopting Conditions of Approval for Vesting Tentative Tract Map No. 3038 consisting of a 48 lot phased subdivision of single family homes; and WHEREAS, the City Engineer is recommending acceptance of a" offers of dedication to the public identified on the map with the exception of the offer of dedication for South 16th Street, which wi" be accepted by the City at the time the final tract phase is complete and a" public improvements are found to be acceptable; and WHEREAS, the certificates which appear on the map have been signed and acknowledged; and
WHEREAS, the subdivision lies within the boundaries of the City of Grover Beach; and
WHEREAS, the City Engineer and Community Development Director have reviewed the map and have determined that the subdivision shown is substantially the same as it appeared on the tentative map and a licensed Land Surveyor has reviewed the map on behalf of the City and found the map to be technically correct; and WHEREAS, at the time of recording the City Engineer wi" certify by his signature that the map conforms to the requirements of the Subdivision Map Act of the State of California and a" City ordinances, resolutions, and standards applicable at the time of approval of the tentative map.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach as follows:
1. That the map is hereby approved and a" dedications to the public identified on the map, with the exception of the dedication for South 16th Street, are hereby accepted.
2. That the dedication for South 16th Street is hereby rejected without prejudice, subject to completion and acceptance of public improvements associated with the final phase of Tract 3038.
3. The Council finds that the map is in substantial compliance with the approved tentative map, subject to the City Engineer's certification that a" conditions of approval have been complied with prior to recordation of the map.
Attachment 3
Resolution No. 13-43
Upon motion by Council Member Lee, seconded by Mayor Pro Tem Bright, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members Lee, Marshall, Nicolls, Mayor Pro Tem Bright, and Mayor Peterson.
Council Members - None.
Council Members - None.
Council Members - None.
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting by the City Council of the City of Grover Beach, California this 21 st day of October, 2013.
DEBBIE PETERSON, MAYOR
Attest:
D~L.McMAHON, CITVCLERK
Agenda Item No. 9
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, Capital Improvement Project Manager
SUBJECT: Authorization to Purchase Ramona Garden Park Playground Equipment
RECOMMENDATION
Authorize purchase order for playground equipment associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259).
BACKGROUND
On November 1, 2022, the City Council and the Parks, Recreation and Beautification Commission (PRBC) conducted a joint meeting that included review of playground options for the new playground proposed in Phase 1 of the Ramona Garden Park Rehabilitation Project. The City’s project design consultant worked with three different playground equipment vendors (Great Western, Play and Park, and Kompan) on concept designs to present to the Council and PRBC with estimated costs between $800,000 and $1.2 million. The Council and PRBC provided direction in support of the Play and Park option with modifications such as the addition of swings, changing the color scheme, and enhancing the play elements for the 2-5 age group. The PRBC on February 16, 2023 recommended the selection of the updated Play and Park playground design shown in Attachment 1 which the Council approved on April 10, 2023.
The initial cost estimate of the playground was $900,000. To lower this cost and leverage Cityspecific pricing, the project was designed to enable the City to procure the equipment directly via an OMNIA Partners contract, a cooperative purchasing contract for the public sector. The equipment quote of $460,296.30 provided through this process by Play and Park will expire and the price will go up if the equipment is not purchased now ahead of construction of the project which is anticipated in spring 2025 following the project construction bidding process. Staff is recommending purchasing the equipment at this time and storing it until needed with construction of the new park facility. The equipment cost does not include the playground surfacing cost of $300,000 which is included in the total Phase 1 cost estimate.
The lead agency that issued the competitive request for proposals (RFP) for the products on behalf of OMNIA and all public agencies is the Region 4 Education Service Center. The RFP contains language that allows the contract to be accessible nationally to public agencies whose laws allow for the use of “piggybacking”. Region 4 ESC, as the Principal Procurement Agency partnered with OMNIA Partners, Public Sector (“OMNIA Partners”) to make the resultant contract (also known as the “Master Agreement” in materials distributed by OMNIA Partners) from this solicitation available to other public agencies nationally, including state and local governmental entities (“Public Agencies”), through OMNIA Partners’ cooperative purchasing program. Region 4 ESC is acting as the contracting agency for any other Public Agency that elects to utilize the Staff Report: Authorization to Purchase Playground Equipment Page 2 September 23, 2024
resulting Master Agreement. The RFP was advertised for 35 days and vendors responded to the solicitation with sealed responses that were publicly opened. Region 4 ESC evaluated those responses based on evaluation criteria identified in the RFP to award contracts. A copy of the Uniform System of Financial Records (USFR) Compliance Questionnaire prepared by OMNIA Partners is included as Attachment 3 to this report. Pursuant to the above competitive criteria, the purchase is being made pursuant to a Cooperative Agreement Purchase.
FISCAL IMPACT
The cost of this purchase is $460,296.30. Given the timing, General Fund reserves will be used to fund this purchase which will be reimbursed with the $3.3M CDBG grant awarded to the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259). The City anticipates being able to submit reimbursements using these grant funds within the next few months.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize purchase order in the amount of $460,296.30 for playground equipment associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259); or
2. Do not authorize purchase order and provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Playground Design and Equipment
2. Purchase Order
3. USFR Compliance Questionnaire
Attachment 1
Play & Park Structures of Central
Coast CA
2390 C #170 Los Posas Rd.
Camarillo, CA, 93010
Phone: 661-964-7626
Fax:
Email:
[email protected]
Contact: Kathy Wiggins
Ramona Garden Park
City of Grover Beach
Attn: Erin Wiggin
993 Ramona Avenue
Grover Beach, CA 93433
Phone: 805-473-4568
Quote Number: 821-154465D
Quote Date: 9/13/2024
Stock ID Description Quantity Weight Unit Price Amount
RDU CUSTOM SUPERMAX 5-12 STRUCTURE 1 15007.78 $206,043.00 $206,043.00 71031 -- RING CLAMP ASSEMBLY 68
71949 -- 12' TUBE TO OPEN-REVERSE 1
71776 -- SQUARE FABRIC SHADE 1
71645 -- SPY BARRIER 1
71878 -- LARGE ALPINE CLIMBER 2
71886 -- ORIGAMI ENTRYWAY 4
60062 -- SMALL KICKPLATE 3
71002 -- ISOSCELES DECK 6
71879 -- SMALL ALPINE CLIMBER 1
71558 -- TRIPLE SLIDE 1
71651 -- METAL LEAF CLIMBER 1
71531 -- CLUB HOUSE CLIMBER 1
71529 -- 8'-0"ROPE LADDER 1
71903 -- LONG EXIT SECTION 2
71676 -- CURVE RIGHT SECTION 6
71678 -- SLIDE SUPPORT 2
71672 -- DOUBLE CASCADE ENTRANCE 1
71968 -- Shop Panel 1
71667 -- 6'-0"ZIP STEP CLIMBER 1
M15013 -- LOG CLIMBER MODULE D,MET 1
M15012 -- LOG CLIMBER MODULE C,MET 1
M15011 -- LOG CLIMBER MODULE B,MET 1
71166 -- 'S'HORIZ LOOP LADDER 2'-8 1
71530 -- LABYRINTH LINK W/TREE 1
71928 -- GFRC TREE W/DECK & ROOF 1
61046 -- TRIANGLE TRANSFER POINT 1
71505 -- BEANSTALK CLIMBER 4'-8" 1
71403 -- SPIN & WIN PANEL 1
71514 -- SLAT BARRIER W/RAIN WHEEL 1
60061 -- SMALL KICKPLATE-8"SPACE 2
71904 -- PARAGON CLIMBER 40" 1
71775 -- EQUILATERAL FABRIC SHADE 1
71001 -- TRIANGLE DECK 1
71472 -- DECK TO DECK STAIR 2'-0" 1
71512 -- SQ SLAT ROOF 1
71340 -- LEG LIFT 1
71000 -- SQUARE DECK 1
MT3142 -- CLIMBING WALL W/OPTION 2 1
60040 -- 11'POST W/O CAP ALUM 3
G60089 -- 5"OD GALV UPR W/O CAP 12 3
60178 -- 5"OD ALUM UPR 8' W/CAP 1
60947 -- 5"OD ALUM UPR 13' W/CAP 1
60948 -- 5"OD ALUM UPR 11' W/CAP 5
G60944 -- 5"OD GALV UPR 15'W/O CAP 4
RDU CUSTOM SUPERMAX 2-5 STRUCTURE 1 2748.18 $59,515.00 $59,515.00 71031 -- RING CLAMP ASSEMBLY 31
Attachment 2
71104 -- INCLINE WALL CLIMBER 4'-0 1
71649 -- LEFT CURVED SLIDE (4') 1
71461 -- TRANSFER MODULE 2'-8" 1
71775 -- EQUILATERAL FABRIC SHADE 1
71344 -- RAIN WHEEL 1
71753 -- PINNACLE CLIMBER SINGLE
ATTACH 1
71212 -- BUG PANEL 1
71542 -- BEANSTALK CLIMBER 2'-8" 1
71677 -- EXIT SECTION 1
71674 -- STRAIGHT SECTION 1
71671 -- SINGLE CASCADE ENTRANCE 1
71001 -- TRIANGLE DECK 2
71308 -- CABLE SWAY LINK 1
71512 -- SQ SLAT ROOF 1
71513 -- SLAT BARRIER 1
71000 -- SQUARE DECK 2
60061 -- SMALL KICKPLATE-8"SPACE 2
60956 -- 5"OD ALUM UPR 9'W/CAP 2
60040 -- 11'POST W/O CAP ALUM 4
60059 -- 5"OD ALUM UPR 10'W/CAP 1
G60040 -- 11'POST W/O CAP GALV 3
RDU HILLSLIDE - ROLLER SLIDE 1 927 $25,045.00 $25,045.00 71763 -- ROLLER SLIDE 1
71464 -- SLIDE TRANSFER 1
60948 -- 5"OD ALUM UPR 11' W/CAP 4
RDU HILLSLIDE - SKYVIEW TUBE 1 740 $13,698.00 $13,698.00 71266 -- 'S'SKYVIEW 5'-4"-TINTED 1
60948 -- 5"OD ALUM UPR 11' W/CAP 4
71464 -- SLIDE TRANSFER 1
RDU ACTIVITY METERS 1 266 $18,785.00 $18,785.00
7360 -- 20" TWO SIDED ROLLER BALLS 1
7344 -- 20"2-SIDE PIANO W/SWITCH 1
7310 -- 20"HYPNETIC WHEEL 2-SIDE 1
7348 -- 20" 2-SIDED COLOR WHEEL 1
7346 -- 20" Two Sided Water Wave 1
68115 -- ACTIVITY METER 5
67951 TELESCOPE 3 84 $753.00 $2,259.00
65218 INCLUSIVE ORBIT 1 794 $18,490.00 $18,490.00
MBT427 SPORT BOARD SPRING RIDER 1 159 $3,310.00 $3,310.00 67994 CLIMB & DISCOVER CAVE-PRI 1 628 $6,004.00 $6,004.00 313199 PPS OWNER'S KIT 1 11 $0.00 $0.00
YP322 MERIDIAN CYPRESS SPINNER 1 0 $19,023.00 $19,023.00 RDU DOUBLE TEMPLE TROLLEY 1 3028 $53,495.00 $53,495.00
65277 -- TempleTrolley Belt Seat Package 1
65279 -- Temple Trolley Made-For-Me
(Beige) 1
65275 -- Double Temple Trolley 1
SF-126 6' BENCH INGROUND 4 452 $1,018.00 $4,072.00
SF-168 8' HD PICNIC TABLE ADA 6 1638 $2,323.00 $13,938.00 RDU 5" ARCH SWINGS / 2-BAYS 1 905 $7,844.00 $7,844.00
68037 -- 5"OD STD ARCH SWING AAB 1
67564 -- 5"OD ADA ARCH SWING FRAME 1
67598 -- BELT SEAT PKG 5"OD 2
65174 -- SELFIE TOT SWING 5" 1
67919 -- 5"MADE-FOR-ME SEAT GV 2-5 1
CUSTOM CUSTOM ROPE HILL CLIMBERS 2 0 $3,500.00 $7,000.00 65195 NDS NATURE GROUNDS SIGN PKG 1 62 $0.00 $0.00
67866 AGE APPROPRIATE SIGN 2-5 1 82 $1,898.00 $1,898.00 67867 AGE APPROPRIATE SIGN 5-12 2 164 $1,898.00 $3,796.00 65192 NDS PLAY ON SIGN PKG 1 62 $0.00 $0.00
YP419 14" HALF SPHERE PREMIUM 1 30 $748.00 $748.00
YP422 20" FULL SPHERE PREMIUM 1 126 $2,155.00 $2,155.00 YP424 28" Full Sphere Premium 1 168 $4,432.00 $4,432.00 UP501 NatureROCKS STEPPING BOULDERS - SET OF
3 (5-12 yr). 1 0 $3,745.00 $3,745.00
GRN-MD NatureROCKS GRANITE BOULDER - MEDIUM 1 0 $15,427.00 $15,427.00 3TST NatureROCKS TREE STUMPS - SET OF 3 (2-5
yr.) 1 0 $4,308.00 $4,308.00
8FT NatureROCKS 8' FALLEN TREE BALANCE
BEAM 1 0 $6,560.00 $6,560.00
5TSL NatureROCKS TREE SLICES - SET OF 5 1 0 $2,246.00 $2,246.00 Pricing per National IPA / OMNIA Partners Public Sector Contract #R220202._________ Please reference contract number on your purchase order made out to Play and Park Structures.
Total Weight: 28081.96 SubTotal: $503,836.00
Discount: $122,749.53
Estimated Freight: $45,864.76
Tax: $33,345.07
Total Amount: $460,296.30
THIS QUOTATION IS SUBJECT TO POLICIES IN THE CURRENT PLAY & PARK STRUCTURES CATALOG AND THE FOLLOWING TERMS AND CONDITIONS. OUR QUOTATION IS BASED ON SHIPMENT OF ALL ITEMS AT ONE TIME TO A SINGLE DESTINATION, UNLESS NOTED, AND CHANGES ARE SUBJECT TO PRICE ADJUSTMENT. PURCHASES IN EXCESS OF $1,000.00 TO BE SUPPORTED BY YOUR WRITTEN PURCHASE ORDER MADE OUT TO PLAY & PARK STRUCTURES, C/O Play & Park Structures of Central Coast CA.
Pricing: f.o.b. factory, firm for 30 days from date of quotation.
Freight charges: Prepaid & added
Submittals: our design proposal reflects the spirit and intent of the project plans and specifications. While some variations may exist between our quotation and the project design, the differences do not materially affect the intended use. Play & Park Structures designs and specifications are unique and not intended to be identical in all respects to other manufacturers. We shall submit for review and approval by the owner's representative detailed drawings depicting the equipment to be furnished accompanied by specifications describing materials. Once approved, these drawings and specifications shall constitute the final documents for the project and shall take precedence over all other requirements.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage provisions.
Acceptance of quotation:
Accepted By (printed): P.O. No:
Signature: Date:
Title: Phone:
Purchase Amount: $460,296.30 E-mail:
Order Information
Bill to: Ship to:
Company: Company:
Attn: Attn:
Address: Address:
City/State/Zip: City/State/Zip:
Billing Contact: Jobsite Contact:
Billing Phone: Jobsite Phone:
Billing Fax: Jobsite Fax:
Enter desired color palette name: OR
Enter desired color: Uprights ( ) Decks ( )
Accents ( ) Roofs/Tubes ( ) Slides/Panels ( )
Play & Park Structures of Central Coast CA
By:
Salesperson's signature
Salespersons's Signature Customer's Signature
USFR Compliance Questionnaire
YES/NO COMMENTS
1. Based upon review of this contract for the procurement of construction, materials, and/or services that exceeded $100,000, did the cooperative follow the School District Procurement Rules (R7-2-1001 et seq)? YES
a. For this contracts awarded through competitive sealed bidding or competitive sealed proposals, did the cooperative:
1) Give adequate notice of the invitation for bid (IFB) or request for proposal (RFP)? R7-2-1022 or R7-2-1042(C) YES
2) Compile and maintain a list of persons who requested to be added to a list of prospective bidders, if any? R7-2-1023 YES See RFP Request list
3) Issue the IFB or RFP at least 14 days before the due date and time set for bid or proposals, as applicable, unless a shorter time was determined necessary? R7-2-1024(A) or
R7-2-1042(B)
YES
4) Include all required information in the IFB or RFP?
(Note: If the answer is “No,” the “Comments” should
specifically indicate which requirements were not complied with.) R7-2-1024(B) or R7-2-1042(A)
YES
5) Stamp sealed bids or proposals with the time and date upon receipt and store bids or proposals unopened until the due date and time set for opening? R7-2-1029 or R7-2-1045
YES See Bid Receipt List
6) If a multiple award was made for the IFB or RFP:
i. Did the cooperative establish and follow procedures for the use of multiple award contracts? R7-2-1031(D) and
R7-2-1050(C) YES
ii. Did the cooperative include in the solicitation(s)
notification that multiple contracts may be awarded, the cooperative’s basis for determining whether to award
multiple contracts, and the criteria for selecting vendors for the multiple contracts? R7-2-1031(C) and R7-2-1050(B)
YES
iii. Determine, with the specific reason(s) in writing, that a single award was not advantageous to the cooperative’s
members and retain documentation that supported the basis for a multiple award? R7-2-1031(D)
YES
See Multi-Award
Justification.
iv. Limit contract awards to the least number of suppliers necessary to meet the requirements of the members?
R7-2-1031(D) and R7-2-1050(C) YES
YES/NO COMMENTS
7) For contracts where only one responsive bid or proposal was received, determine that the price submitted was fair and reasonable, and that either other prospective offerors had reasonable opportunity to respond or there was not adequate time for resolicitation, and retain documentation that
supported the basis for the determination? R7-2-1032 or R7-2-1046(A)(1)
NA
Multi-Award
b. For this contract awarded through competitive sealed bidding, did the cooperative award the contracts to the lowest responsible and responsive bidder whose bid conformed, in all material respects, to the requirements and evaluation criteria set forth in the IFB? (Note: If the answer is “No,” the “Comments” should specifically indicate which requirements were not complied with.) R7-2-1031 NA RFP c. For this contract awarded through competitive sealed proposals, did the cooperative award the contract to the offeror whose proposal was determined, with the specific reason(s) in writing, to be most advantageous to the cooperative’s members based on the factors set forth in the RFP and retain documentation that supported the determination? R7-2-1050
YES See Evaluation
Documentation
2. Did the cooperative have signed conflict-of-interest disclosures filed for any employee or nonemployee evaluation committee members? R7-2-1008 and R7-2-1015
NO
3. If the cooperative used a qualified select bidders list to procure construction services, did the cooperative comply with requirements of R7-2-1101?
NA
4. If the cooperative used construction-manager-at-risk, design-build, or job-order-contracting to procure construction services, did the cooperative comply with the requirements of R7-2-1100 through R7-2-1115?
NA
5. If the cooperative procured goods and services using reverse auctions or electronic bidding, did the cooperative comply with the requirements of R7-2-1018, R7-2-1021, or R7-2-1041? NA
6. For purchases made through the Simplified School Construction Procurement Program, did the cooperative follow the requirements of R7-2-1033? (Note: If the answer is “No,” the “Comments” should specifically indicate which requirements were not complied with.) NA
7. If the cooperative used multi-term contracts for any of the contracts tested in question 1:
a. Were the terms and conditions of renewal or extension, if any, included in the IFB or RFP? A.R.S. §15-213(K) and R7-2-1093 YES
b. For materials or services and contracts for job-order-contracting construction services that were entered into for more than 5 years, did the cooperative determine in writing, before the procurement solicitation was issued, that a contract of longer duration would be advantageous to its members? A.R.S.
§15-213(K) and R7-2-1093
NA
8. Did the cooperative prevent additional purchases by new members that would materially change the volume of goods or services estimated in the original solicitation? R7-2-1011 NO
YES/NO COMMENTS
9. Did the cooperative maintain current cooperative purchasing agreements with participating school districts? R7-2-1191 through R7-2-1195 YES
For questions 10 and 11: If the cooperative had any emergency or sole source procurements, the audit firm must test all such procurements.
10. Based upon review of any emergency procurements, was the basis for each emergency procurement reasonable; did the cooperative maintain a written statement for each emergency procurement documenting the basis for the emergency, the selection of the particular contractor, and why the price paid was reasonable; and was such statement signed by the individual authorized to initiate emergency procurements? R7-2-1055 and R7-2-1056 NA
11. Based upon review of any sole source procurements, was the basis for the sole source procurement reasonable, and did the cooperative retain its written determination that there was only one source for the required materials, service, or construction items? R7-2-1053 NA Agenda Item No. 10
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Megan Martin, Community Development Director Kyle Bell, Senior Planner
SUBJECT: Prohousing Designation Program Application
RECOMMENDATION
Adopt a Resolution authorizing application to and participation in the Prohousing Designation Program (Attachment 1) authorizing the City Manager to: 1) Submit a Prohousing Designation Program application to the California Department of Housing and Community Development (HCD); and if approved by HCD; and 2) Execute all documents deemed necessary or appropriate to participate in the Prohousing Designation Program.
BACKGROUND
The “Prohousing” designation is a recognition provided by the State Housing and Community Development Department (HCD) for cities and counties that demonstrate a commitment to creating and supporting housing affordability and development. This recognition could position the City to receive additional grant funding from the State to facilitate infrastructure improvements to accommodate housing production. The Prohousing designation aligns with the City’s FY 2023- 25 Major City Goal of “Housing and Homelessness” and pursuing this designation is included in the work program for this goal. By pursuing the designation, the City will advance its commitment to these critical objectives, reinforcing its efforts to improve housing affordability and address homelessness effectively.
Participating in the Prohousing Designation Program is also consistent with the City’s goals and policies established in the City’s General Plan Housing Element, including:
Goal 5. Reduce development constraints, where appropriate, encourage creativity, and provide incentives for the development of affordable housing.
Policy 5.1. The City shall consider applying for applicable Federal and State funding (i.e.
Community Development Block Grant (CDBG) grants, HOME) to obtain funds for rehabilitation of homes for extremely low-, low-, and very low-income households.
Policy 6.1. The City shall review site development standards, development review procedures, and development fees and shall modify them if necessary, to ensure they do not unreasonably constrain the development, conservation, and rehabilitation of housing.
In 2019, as part of the 2019-2020 Budget Act, Assembly Bill 101 established the Prohousing Designation Program (PDP) administered by the HCD. The PDP creates incentives for jurisdictions that are compliant with housing laws, Housing Element requirements, and have enacted local policies that go beyond existing housing law. Jurisdictions awarded a Prohousing Staff Report: Prohousing Designation Application Page 2 September 23, 2024
Designation will receive a competitive advantage for critical affordable housing and infrastructure grant programs, including:
• Affordable Housing & Sustainable Communities (AHSC)
• Infill Infrastructure Grant (IIG)
• Transformative Climate Communities (TCC)
• Solutions for Congested Corridors
• Local Partnership Program
• Transit and Intercity Rail Capital Program (TIRCP)
The City’s Development Code including the recently adopted updates fulfill many of the eligibility criteria required for the Prohousing Designation Program. Award of the Prohousing designation would position the City at a competitive advantage for critical grant funding and send a message to the housing development community statewide that the City is focused on meeting its housing production goals and increase housing availability in the community.
HCD’s criteria and scoring categories are included in Attachment 2 (Prohousing Designation Application). Once the application is submitted, HCD has 60 days from the time the application is submitted to issue preliminary findings to the City. The City has 15 days to provide a written response to HCD to address any comments, questions, or concerns. HCD then has 60 days to issue a final determination of the City’s designation as a “Prohousing Jurisdiction”.
The application will ascribe points using four scoring categories. Applicants shall demonstrate that they have enacted or proposed at least one policy that significantly contributes to the acceleration of housing production in each of the four categories. A Prohousing Designation requires a total score of 30 points, or more, across all four categories:
(1) Favorable Zoning and Land Use (18 possible points). Examples include allowing duplexes, triplexes, and fourplexes “by right” (i.e., ministerial action) in single-unit dwelling zones, going beyond the State Density Bonus Law, going beyond State law for Accessory Dwelling Units (ADUs), eliminating off-street parking requirements, and allowing residential land uses in non-residential zones.
(2) Acceleration of Housing Production Timeframes (19 possible points). Examples include ministerial approval processes for a variety of housing types, streamlined environmental review processes, streamlined permitting processes, and reduced plan check times. (3) Reduction of Construction and Development Costs (11 possible points). Examples include deferred, reduced, or waived impact fees and pre-approved plans for ADUs and missing middle housing types.
(4) Providing Financial Subsidies (12 possible points). Examples include participating with a local housing trust fund, offering surplus City-owned land for affordable housing development, and prioritization of local general funds for affordable housing.
ENVIRONMENTAL REVIEW
The proposed report contemplates the receipt of State designation and will not result in a significant effect on the environment. Future projects that utilize grant funding will undergo environmental review pursuant to the California Environmental Quality Act (CEQA) review.
Staff Report: Prohousing Designation Application Page 3 September 23, 2024
FISCAL IMPACT
There is no fiscal impact associated with this report. Local governments with Prohousing Designation are eligible to apply for new Prohousing Incentive Program grant funding, through the State investment from the Building Homes and Jobs Trust Fund, which has made approximately $8 million available for applications for 2024 (Notice of Funding Availability).
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt a Resolution authorizing application to and participation in the Prohousing Designation Program (PDP) and authorizing the City Manager to submit a PDP application to the HCD; and, if the application is approved by HCD, execute all documents deemed necessary or appropriate to participate in the PDP; or,
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. Prohousing Designation Application
Attachment 1
R ______
RESOLUTION NO. 24-___
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER
BEACH, CALIFORNIA, AUTHORIZING APPLICATION TO AND
PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM
WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“PDP” or “Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and
WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive applications for specified housing and infrastructure funding; and WHEREAS, the Department of Housing and Community Development (“Department”) has adopted emergency regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and
WHEREAS, the City of Grover Beach desires to submit an application for a Prohousing Designation (“Application”).
THEREFORE, IT IS RESOLVED THAT:
SECTION 1. The City of Grover Beach is hereby authorized and directed to submit an Application to the Department.
SECTION 2. The City of Grover Beach acknowledges and confirms that it is currently in compliance with applicable state housing law.
SECTION 3. The City of Grover Beach acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production. Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. The City of Grover Beach further acknowledges and confirms that the Prohousing Policies in its Application comply with its duty to Affirmatively Further Fair Housing pursuant to Government Code Sections 8899.50 and 65583. The City of Grover Beach further acknowledges and confirms that its General Plan is in alignment with an adopted sustainable communities strategy pursuant to Public Resources Code section 21155-21155.4. Applicant further acknowledges and confirms that its policies for the treatment of homeless encampments on public property comply with and will continue to comply with the Constitution and that it has enacted best practices in its jurisdiction that are consistent with the United States Resolution No. 24-__ Prohousing Designation Page 2
R _______
Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022, update).
SECTION 4. If the Application is approved, the City of Grover Beach is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).
SECTION 5. The City of San Luis Obispo acknowledges and agrees that it shall be subject to the Application; the terms and conditions specified in the Program Documents; the Program Regulations; and any and all other applicable laws.
SECTION 6. The City Manager is authorized to execute and deliver the Application and the Program Documents on behalf of the City of Grover Beach for participation in the Program.
PASSED AND ADOPTED this day of September 23, 2024, by the following vote:
AYES: Council Members -
NOES: Council Members -
ABSENT: Council Members -
ABSTAIN: Council Members -
RECUSED: Council Members -
The undersigned, Karen Bright, Mayor of the City of Grover Beach, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the City of Grover Beach governing body adopted at a duly convened meeting on the date abovementioned, and that the resolution has not been altered, amended, or repealed.
SIGNATURE: DATE:
NAME: KAREN BRIGHT TITLE: MAYOR
Attest:
______________________________
WENDI SIMS, CITY CLERK
** D R A F T **
Prohousing Designation Program Application
State of California
Governor Gavin Newsom
Melinda Grant, Undersecretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
Department of Housing and Community Development
Megan Kirkeby, Deputy Director
Division of Housing Policy Development
2020 West El Camino, Suite 500
Sacramento, CA 95833
Website: https://www.hcd.ca.gov/community-development/prohousing Email: [email protected]
January 2024
Attachment 2
Prohousing Designation Program Application Package
Instructions
The applicant is applying for a Prohousing Designation under the Prohousing Designation Program (“Prohousing” or “Program”), which is administered by the Department of Housing and Community Development (“Department”) pursuant to Government Code section 65589.9.
The Program creates incentives for Jurisdictions that are compliant with State Housing Element Law and that have enacted Prohousing Policies. These incentives will take the form of additional points or other preference in the scoring of applications for competitive housing and infrastructure programs. The administrators of each such program will determine the value and form of the preference.
In order to be considered for a Prohousing Designation, the applicant must accurately complete all sections of this application, including any relevant appendices. The Department reserves the right to request additional clarifying information from the applicant.
This application is subject to Government Code section 65589.9 and to the regulations (Cal.
Code Regs., tit. 25, § 6600 et seq.) adopted by the Department in promulgation thereof (“Regulations”). All capitalized terms in this application shall have the meanings set forth in the Regulations.
All applicants must submit a complete, signed application package to the Department, in electronic format, in order to be considered for a Prohousing Designation. Please direct electronic copies of the completed application package to the following email address:
A complete application will include all items identified in the Application Checklist.
In relation to Appendix 1, the Formal Resolution for the Prohousing Designation Program, please use strikethrough and underline if proposing any modifications to the text of the Resolution. Please be aware, any sustentative deviations from the Formal Resolution may result in an incomplete application and will likely be subject to additional internal review and potential delays.
Appendix 2, the Proposed Policy Completion Schedule, applies only if an application includes proposed policies.
Appendix 3, Project Proposal Scoring Sheet and Sample Project Proposal Scoring Sheet, includes a blank template to be completed by the applicant as part of the application, as well as a Sample Project Proposal Scoring Sheet with an example of how this template may be completed.
Appendix 4 lists examples of Prohousing Policies with enhancement factors to aid applicants in understanding how enhancement factors may be applied.
Appendix 5 is where the applicant will include any additional information and supporting documentation for the application.
If you have questions regarding this application or the Program, or if you require technical assistance in preparing this application, please email [email protected].
Application Checklist
Yes No
Application Information ☒ ☐
Certification and Acknowledgement ☒ ☐
The Legislative Information form is completed. ☒ ☐
The Threshold Requirements Checklist is completed. ☒ ☐
A duly adopted and certified Formal Resolution for the Prohousing Designation Program is included in the application package. (See Appendix 1 for the Formal Resolution for the Prohousing Designation Program form.)
☒ ☐
If applicable, the Proposed Policy Completion Schedule is completed. (See Appendix 2.)
☒ ☐
The Project Proposal Scoring Sheet is completed. (See Appendix 3 for the Project Proposal Scoring Sheet and the Sample Project Proposal Scoring Sheet.)
☒ ☐
Additional information and supporting documentation (Applicant to provide as Appendix 5)
☒ ☐
Application Information
Applicant (Jurisdiction): City of Grover Beach, Community Development Department
Applicant Mailing Address: 154 South 8th Street
City: Grover Beach
ZIP Code: 93433
Website: https://www.grover.org/21/CommunityDevelopment Authorized Representative Name Matthew Bronson
Authorized Representative Title: City Manager
Phone: (805) 473-4567
Email: [email protected]
Contact Person Name: Kyle Bell
Contact Person Title: Senior Planner
Phone: (805) 724-2136
Email: [email protected]
Proposed Total Score (Based on
Appendix 3):
CERTIFICATION AND ACKNOWLEDGMENT
As authorized by the Formal Resolution for the Prohousing Designation Program (Resolution No. ), which is attached hereto and incorporated by reference as if set forth in full, I hereby submit this full and complete application on behalf of the applicant.
I certify that all information and representations set forth in this application are true and correct.
I further certify that any proposed Prohousing Policy identified herein will be enacted within two (2) years of the date of this application submittal.
I acknowledge that this application constitutes a public record under the California Public Records Act (Gov. Code, § 6250 et seq.) and is therefore subject to public disclosure by the Department.
Signature: __________________________________________
Name and Title: Matthew Bronson
Date: _______________________________________________
Legislative Information
District Number Legislators Name(s)
State
Assembly
District
30 Dawn Addis
State
Senate
District
17 John Laird
Applicants can find their respective State Senate representatives at https://www.senate.ca.gov/, and their respective State Assembly representatives at https://www.assembly.ca.gov/
Threshold Requirements Checklist
The applicant meets the following threshold requirements in accordance with Section 6604 of the Regulations:
Yes No
The applicant is a Jurisdiction. ☒ ☐
The applicant has adopted a Compliant Housing Element. ☒ ☐ The applicant has submitted or will submit a legally sufficient Annual Progress Report prior to designation.
☒ ☐
The applicant has completed or agrees to complete, on or before the relevant statutory deadlines, any rezone program or zoning that is necessary to remain in compliance with Government Code sections 65583, subdivision (c)(1), and 65584.09, subdivision (a), and with California Coastal Commission certification where appropriate. ☒ ☐
The applicant is in compliance, at the time of the application, with applicable state housing law, including, but not limited to those included in Government Section 65585, subdivision (j); laws relating to the imposition of school facilities fees or other requirements (Gov. Code, § 65995 et seq.); Least Cost Zoning Law (Gov. Code, § 65913.1); Permit Streamlining Act (Gov. Code, § 65920 et seq.); and provisions relating to timeliness of CEQA processing by local governments in Public Resources Code sections 21080.1, 21080.2, and 21151.5(a). ☒ ☐
The applicant further acknowledges and confirms that its treatment of homeless encampments on public property complies with and will continue to comply with the constitutional rights of persons experiencing homelessness and that it has submitted a one-page summary to the Department demonstrating how the applicant has enacted best practices in their jurisdiction related to the treatment of unhoused individuals camping on public property, consistent with United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments,” (June 17, 2022 update), hereby incorporated by reference. ☒ ☐
The applicant has duly adopted and certified, by the applicant’s governing body, a Formal Resolution for the Prohousing Designation Program, which is hereby incorporated by reference. (A true and correct copy of the resolution is included in this application package.) ☒ ☐
The applicant has demonstrated that they engaged in a diligent public participation process that included 1) outreach through a variety of methods and languages; 2) specific efforts to engage all segments of the community, including individuals or representatives of lower-income and special needs households, for-profit and non-profit developers and special needs service providers; 3) availability of the draft document to the public, including notification to interested parties and all segments of the community for 30 days and subsequent versions for 7 days; 4) public hearings and informative meetings; and 5) consideration of comments, including incorporation of comments into a jurisdiction’s application and Prohousing Policies, as appropriate. The applicant has submitted documentation of comments received during this process. ☒ ☐
Project Proposal
Category 1: Favorable Zoning and Land Use
Category Prohousing Policy Description Points
1A Sufficient sites, including rezoning, to accommodate 150 percent or greater of the current or draft RHNA, whichever is greater, by total and income category. These additional sites must be identified in the Jurisdiction’s housing element adequate sites inventory, consistent with Government Code section 65583, subdivisions (a)(3) and (c)(1). 3 1B Permitting missing middle housing uses (e.g., duplexes, triplexes, and fourplexes) by right in existing low-density, single-family residential zones in a manner that exceeds the requirements of SB 9 (Chapter 162, Statutes of 2021, Gov. Code, §§ 65852.21, 66411.7). 3 1C Sufficient sites, including rezoning, to accommodate 125 to 149 percent of the current or draft RHNA, whichever is greater, by total and income category. These points shall not be awarded if the applicant earns three points pursuant to Category (1)(A) above. These additional sites must be identified in the Jurisdiction’s housing element adequate sites inventory, consistent with Government Code section 65583, subdivisions (a)(3) and (c)(1).
2 1D Density bonus programs that allow additional density for additional affordability beyond minimum statutory requirements (Gov. Code, § 65915 et seq.).
2 1E Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit Law, (Gov. Code, §§ 65852.2, 65852.22) (e.g., permitting more than one converted ADU; one detached, new construction ADU; and one JADU per single-family lot), and in a manner that exceeds the requirements of SB 9 (Chapter 192, Statutes of 2021, Gov. Code, §§ 65852.21, 66411.7). These policies shall be separate from any qualifying policies under Category (1)(B).
2 1F Eliminating minimum parking requirements for residential development as authorized by Government Code section 65852.2; adopting vehicular parking ratios that are less than the relevant ratio thresholds at subparagraphs (A), (B), and (C) of Gov. Code section 65915, subdivision (p)(1); or adopting maximum parking requirements at or less than ratios pursuant to Gov. Code section 65915, subdivision (p).
2 1G Zoning or incentives that are designed to increase affordable housing development in a range of types, including, but not limited to, large family units, Supportive Housing, housing for transition age foster youth, and deep affordability targeted for Extremely Low-Income Households in all parts of the Jurisdiction, with at least some of the zoning, other land use designation methods, or incentives being designed to increase affordable housing development in higher resource areas shown in the TCAC/HCD Opportunity Map, and with the Jurisdiction having confirmed that it considered and addressed potential environmental justice issues in adopting and implementing 2 this policy, especially in areas with existing industrial and polluting uses.
1H Zoning or other land use designation methods to allow for residential or mixed uses in one or more non-residential zones (e.g., commercial, light industrial). Qualifying non-residential zones do not include open space or substantially similar zones.
1 1I Modification of development standards and other applicable zoning provisions or land use designation methods to promote greater development intensity. Potential areas of focus include floor area ratio, height limits, minimum lot or unit sizes, setbacks, and allowable dwelling units per acre. These policies must be separate from any qualifying policies under Category (1)(B) above.
1 1J Establishment of a Workforce Housing Opportunity Zone, as defined in Government Code section 65620, or a Housing Sustainability District, as defined in Government Code section 66200.
1 1K Establishment of an inclusionary housing program requiring new developments to include housing affordable to and reserved for lowand very low-income households, consistent with the requirements of AB 1505 (Chapter 376, Statutes of 2017, Gov. Code, § 65850.01). 1 1L Other zoning and land use actions not described in Categories (A)-(K) of this section that measurably support the Acceleration of Housing Production.
1 Project Proposal
Category 2: Acceleration of Housing Production Timeframes Category Prohousing Policy Description Points
2A Establishment of ministerial approval processes for multiple housing types, including, for example, single-family, multifamily and mixed-use housing.
3 2B Acceleration of Housing Production through the establishment of streamlined, program-level CEQA analysis and certification of general plans, community plans, specific plans with accompanying Environmental Impact Reports (EIR), and related documents. 2 2C Documented practice of streamlining housing development at the project level, such as by enabling a by-right approval process or by utilizing statutory and categorical exemptions as authorized by applicable law, (e.g., Pub. Resources Code, §§ 21155.1, 21155.4, 21159.24, 21159.25; Gov. Code, § 65457; Cal Code Regs., tit. 14, §§ 15303, 15332; Pub. Resources Code, §§ 21094.5, 21099, 21155.2, 21159.28).
2 2D Establishment of permitting processes that take less than four months to complete. Policies under this category must address all approvals necessary to issue building permits.
2 2E Absence or elimination of public hearings for projects consistent with zoning and the general plan.
2 2F Priority permit processing or reduced plan check times for homes affordable to Lower-Income Households.
1 2G Establishment of consolidated or streamlined permit processes that minimize the levels of review and approval required for projects, and that are consistent with zoning regulations and the general plan. 1 2H Absence, elimination, or replacement of subjective development and design standards with objective development and design standards that simplify zoning clearance and improve approval certainty and timing.
1 2I Establishment of one-stop-shop permitting processes or a single point of contact where entitlements are coordinated across city approval functions (e.g., planning, public works, building) from entitlement application to certificate of occupancy.
1 2J Priority permit processing or reduced plan check times for ADUs/JADUs or multifamily housing.
1 2K Establishment of a standardized application form for all entitlement applications.
1 2L Documented practice of publicly posting status updates on project permit approvals on the internet.
1 2M Limitation on the total number of hearings for any project to three or fewer. Applicants that accrue points pursuant to category (2)(E) are not eligible for points under this category.
1 2N Other policies not described in Categories (2)(A)-(M) of this section that quantifiably decrease production timeframes or promote the streamlining of approval processes.
1 Project Proposal
Category 3: Reduction of Construction and Development Costs Category Prohousing Policy Description Points
3A Waiver or significant reduction of development impact fees for residential development with units affordable to Lower-Income Households. This provision does not include fees associated with the provision of housing affordable to Lower-Income Households (e.g., inclusionary in lieu fees, affordable housing impact fees, and commercial linkage fees).
3 3B Adoption of policies that result in less restrictive requirements than Government Code sections 65852.2 and 65852.22 to reduce barriers for property owners to create ADUs/JADUs. Examples of qualifying policies include, but are not limited to, development standards improvements, permit processing improvements, dedicated ADU/JADU staff, technical assistance programs, and pre-approved ADU/JADU design packages.
2 3C Adoption of other fee reduction strategies separate from Category (3)(A), including fee deferrals and reduced fees for housing for persons with special needs. This provision does not include fees associated with the provision of housing affordable to Lower-Income Households (e.g., inclusionary in lieu fees, affordable impact fees and commercial linkage fees).
1 3D Accelerating innovative housing production through innovative housing types (e.g., manufactured homes, recreational vehicles, park models, community ownership, and other forms of social housing) that reduce development costs.
1 3E Measures that reduce costs for transportation-related infrastructure or programs that encourage active modes of transportation or other alternatives to automobiles. Qualifying policies include, but are not limited to, publicly funded programs to expand sidewalks or protect bike/micro-mobility lanes, creation of on-street parking for bikes, transit-related improvements, or establishment of carshare programs. 1 3F Adoption of universal design ordinances pursuant to Health and Safety Code section 17959.
1 3G Establishment of pre-approved or prototype plans for missing middle housing types (e.g., duplexes, triplexes, and fourplexes) in lowdensity, single-family residential areas. 1 3H Adoption of ordinances that reduce barriers, beyond existing law, for the development of housing affordable to Lower-Income Households. 1 3I Other policies not described in Categories (3)(A)-(H) of this section that quantifiably reduce construction or development costs. 1 Project Proposal
Category 4: Providing Financial Subsidies
Category Prohousing Policy Description Points
4A Establishment of a housing fund or contribution of funds towards affordable housing through proceeds from approved ballot measures.
2 4B Establishment of local housing trust funds or collaboration on a regional housing trust fund, which include the Jurisdiction’s own funding contributions. The Jurisdiction must contribute to the local or regional housing trust fund regularly and significantly. For the purposes of this Category, “regularly” shall be defined as at least annually, and “significant” contributions shall be determined based on the impact the contributions have in accelerating the production of affordable housing.
2 4C Demonstration of regular use or planned regular use of funding (e.g., federal, state, or local) for preserving assisted units at-risk of conversion to market rate uses and conversion of market rate uses to units with affordability restrictions (e.g., acquisition/rehabilitation).
For the purposes of this category, “regular use” can be demonstrated through the number of units preserved annually by utilizing this funding source.
2 4D Provide grants or low-interest loans for ADU/JADU construction affordable to Lower- and Moderate-Income Households.
2 4E A comprehensive program that complies with the Surplus Land Act (Gov. Code, § 54220 et seq.) and that makes publicly owned land available for affordable housing, or for multifamily housing projects with the highest feasible percentage of units affordable to Lower Income Households. A qualifying program may utilize mechanisms such as land donations, land sales with significant write-downs, or below-market land leases.
2 4F Establishment of an Enhanced Infrastructure Financing District or similar local financing tool that, to the extent feasible, directly supports housing developments in an area where at least 20 percent of the residences will be affordable to Lower-Income Households. 2 4G Prioritization of local general funds to accelerate the production of housing affordable to Lower-Income Households.
2 4H Directed residual redevelopment funds to accelerate the production of affordable housing.
1 4I Development and regular (at least biennial) use of a housing subsidy pool, local or regional trust fund, or other similar funding source sufficient to facilitate and support the development of housing affordable to Lower-Income Households.
1 4J Prioritization of local general funds for affordable housing. This point shall not be awarded if the applicant earns two points pursuant to Category (4)(G).
1 4K Providing operating subsidies for permanent Supportive Housing. 1 4L Providing subsidies for housing affordable to Extremely Low-Income Households.
1 4M Other policies not described in Categories (4)(A)-(L) of this section that quantifiably promote, develop, or leverage financial resources for housing affordable to Lower-Income Households.
1 Project Proposal
Enhancement Factors
The Department shall utilize enhancement factors to increase the point scores of Prohousing Policies. An individual Prohousing Policy may not use more than one enhancement factor.
Each Prohousing Policy will receive extra points for enhancement factors in accordance with the chart below.
Category Prohousing Policy Description Points
1 The policy represents one element of a unified, multi-faceted strategy to promote multiple planning objectives, such as efficient land use, access to public transportation, housing affordable to Lower-Income Households, climate change solutions, and/or hazard mitigation.
2 2 Policies that promote development consistent with the state planning priorities pursuant to Government Code section 65041.1. 1 3 Policies that diversify planning and target community and economic development investments (housing and non-housing) toward placebased strategies for community revitalization and equitable quality of life in lower opportunity areas. Such areas include, but are not limited to, Low Resource and High Segregation & Poverty areas designated in the most recently updated TCAC/HCD Opportunity Maps, and disadvantaged communities pursuant to Health and Safety Code sections 39711 and 39715 (California Senate Bill 535 (2012).
1 4 Policies that go beyond state law requirements in reducing displacement of Lower-Income Households and conserving existing housing stock that is affordable to Lower-Income Households. 1 5 Rezoning and other policies that support intensification of residential development in Location Efficient Communities.
1 6 Rezoning and other policies that result in a net gain of housing capacity while concurrently mitigating development impacts on or from Environmentally Sensitive or Hazardous Areas.
1 7 Zoning policies, including inclusionary housing policies, that increase housing choices and affordability, particularly for Lower-Income Households, in High Resource and Highest Resource areas, as designated in the most recently updated TCAC/HCD Opportunity Maps.
1 8 Other policies that involve meaningful actions towards Affirmatively Furthering Fair Housing outside of those required pursuant to Government Code sections 65583, subdivision (c)(10), and 8899.50, including, but not limited to, outreach campaigns, updated zoning codes, and expanded access to financing support.
1 Project Proposal Scoring Sheet Instructions
The Department shall validate applicants’ scores based on the extent to which each identified Prohousing Policy contributes to the Acceleration of Housing Production. The Department shall assess applicants’ Prohousing Policies in accordance with statutory requirements and the Regulations.
The Department shall further assess applicants’ Prohousing Policies using the following four scoring categories: Favorable Zoning and Land Use, Acceleration of Housing Production Timeframes, Reduction of Construction and Development Costs, and Providing Financial Subsidies. Applicants shall demonstrate that they have enacted or proposed at least one policy that significantly contributes to the Acceleration of Housing Production in each of the four categories. A Prohousing Designation requires a total score of 30 points or more across all four categories.
Instructions
Please utilize one row of the Scoring Sheet for each Prohousing Policy. • Category Number: Select the relevant category number from the relevant Project Proposal list in this application. Where appropriate, applicants may utilize a category number more than once. • Concise Written Description of Prohousing Policy: Set forth a brief description of the enacted or proposed Prohousing Policy.
• Enacted or Proposed: Identify the Prohousing Policy as enacted or proposed. For proposed Prohousing Policies, please complete Appendix 2: Proposed Policy Completion Schedule. • Documentation Type: For enacted Prohousing Policies, identify the relevant documentary evidence (e.g., resolution, zoning code provisions). For proposed Prohousing Policies, identify the documentation which shows that implementation of the policy is pending.
• Web Links/Electronic Copies: Insert the Web link(s) to the relevant documentation or indicate that electronic copies of the documentation have been attached to this application as Appendix 5. • Points: Enter the appropriate number of points using the relevant Project Proposal list in this application. • Enhancement Category Number (optional): If utilizing an enhancement factor for a particular Prohousing Policy, enter the appropriate category number using the relevant Project Proposal list in this application. • Enhancement Points (optional): If utilizing an enhancement factor for a particular Prohousing Policy, enter the point(s) for that Prohousing Policy.
• Total Points: Add the enhancement point(s) to the Prohousing Policy’s general point score.
Formal Resolution for the Prohousing Designation Program (New 01/24)
Appendix 1: Formal Resolution for the Prohousing Designation Program Formal Resolution for the PROHOUSING Designation Program RESOLUTION NO. [INSERT RESOLUTION NUMBER]
A RESOLUTION OF THE GOVERNING BODY OF
[INSERT THE NAME OF THE CITY OR COUNTY] AUTHORIZING APPLICATION TO
AND PARTICIPATION IN THE PROHOUSING DESIGNATION PROGRAM WHEREAS, Government Code section 65589.9 established the Prohousing Designation Program (“Program”), which creates incentives for jurisdictions that are compliant with state housing element requirements and that have enacted Prohousing local policies; and WHEREAS, such jurisdictions will be designated Prohousing, and, as such, will receive additional points or other preference during the scoring of their competitive Applications for specified housing and infrastructure funding; and
WHEREAS, the California Department of Housing and Community Development (“Department”) has adopted regulations (Cal. Code Regs., tit. 25, § 6600 et seq.) to implement the Program (“Program Regulations”), as authorized by Government Code section 65589.9, subdivision (d); and
WHEREAS, the [INSERT THE NAME OF THE CITY OR COUNTY]
(“Applicant”) desires to submit an Application for a Prohousing Designation (“Application”).
THEREFORE, IT IS RESOLVED THAT:
1. Applicant is hereby authorized and directed to submit an Application to the Department.
2. Applicant acknowledges and confirms that it is currently in compliance with applicable state housing law.
3. Applicant acknowledges and confirms that it will continue to comply with applicable housing laws and to refrain from enacting laws, developing policies, or taking other local governmental actions that may or do inhibit or constrain housing production.
Examples of such local laws, policies, and actions include moratoriums on development; local voter approval requirements related to housing production; downzoning; and unduly restrictive or onerous zoning regulations, development standards, or permit procedures. Applicant further acknowledges and confirms that the Prohousing Policies in its Application comply with its duty to Affirmatively Further Fair Housing pursuant to Government Code sections 8899.50 and 65583. Applicant further acknowledges and confirms that its general plan is in alignment with an adopted sustainable communities strategy pursuant to Public Resources Code sections 21155- 21155.4. Applicant further acknowledges and confirms that its policies for the treatment of homeless encampments on public property comply do and will continue to comply with the Constitution and that it has enacted best practices in its jurisdiction that are consistent with the United States Interagency Council on Homelessness’ “7 Principles for Addressing Encampments” (June 17, 2022, update).
4. If the Application is approved, Applicant is hereby authorized and directed to enter into, execute, and deliver all documents required or deemed necessary or appropriate to participate in the Program, and all amendments thereto (the “Program Documents”).
5. Applicant acknowledges and agrees that it shall be subject to the Application, the terms and conditions specified in the Program Documents, the Program Regulations, and any and all other applicable law.
6. [INSERT THE TITLE OF THE APPLICANT’S AUTHORIZED
SIGNATORY] is authorized to execute and deliver the Application and the Program Documents on behalf of the Applicant for participation in the Program.
PASSED AND ADOPTED this day of , 2024, by the following vote:
AYES: [Insert #] NOES: [Insert #] ABSENT: [Insert #] ABSTAIN: [Insert #] The undersigned, [INSERT NAME AND TITLE OF SIGNATORY] of Applicant, does hereby attest and certify that the foregoing is a true and full copy of a resolution of the Applicant’s governing body adopted at a duly convened meeting on the date above-mentioned, and that the resolution has not been altered, amended, or repealed.
SIGNATURE: DATE:
NAME: TITLE:
Appendix 2: Proposed Policy Completion Schedule
Category
Number
Concise Written Description of
Proposed Policy
Key Milestones and
Milestone Dates
Anticipated
Completion
Date
Notes
Appendix 3: Project Proposal Scoring Sheet and Sample Project Proposal Scoring Sheet Project Proposal Scoring Sheet
Category
Number
Concise Written
Description of
Prohousing Policy
Enacted or
Proposed
Documentation Type
(e.g., resolution,
zoning code)
Insert Web
Links to
Documents or
Indicate that
Electronic
Copies are
Attached as
Appendix 5
Points Enhancement
Category
Number
Enhancement
Points
Total Points
Sample Project Proposal Scoring Sheet
Note: This is a Sample Project Proposal Scoring Sheet; an actual submission may include more specificity when an applicant completes the “Concise Written Description of Prohousing Policy.” Category
Number
Concise Written
Description of
Prohousing Policy
Enacted or
Proposed
Documentation
Type (e.g.,
resolution, zoning
code)
Insert Web
Links to
Documents or
Indicate that
Electronic
Copies are
Attached as
Appendix 5
Points Enhancement
Category
Number
Enhancement
Points
Total Points
1B Permitted missing
middle housing uses by
allowing duplexes and
triplexes by right in
existing low-density,
single-family residential
zones beyond what is
required by SB 9.
E Zoning code Electronic
copy attached
3 6 1 4
1C Sufficient sites to
accommodate 131
percent of the current
RHNA with rezoning by
total or income
category.
P Resolution Electronic
copy attached
2 1 2 4
1D Density bonus program
exceeds statutory
requirements by 12
percent.
E Zoning code Electronic
copy attached
2 2
1F Eliminated parking
requirements for
residential development
as authorized by
Government Code
section 65852.2.
E Zoning code Electronic
copy attached
2 2
1G Zoning that that is
designed to increase
affordable housing for a
range of types and for
E Zoning code Electronic
copy attached
1 1 2 3
Category
Number
Concise Written
Description of
Prohousing Policy
Enacted or
Proposed
Documentation
Type (e.g.,
resolution, zoning
code)
Insert Web
Links to
Documents or
Indicate that
Electronic
Copies are
Attached as
Appendix 5
Points Enhancement
Category
Number
Enhancement
Points
Total Points
extremely low-income
households.
1H Modified development
standards/other
applicable zoning
provisions to allow for
residential uses in nonresidential zones (light
industrial).
E Zoning code Electronic
copy attached
1 1 2 3
1L Other zoning and land
use actions that
measurably support the
Acceleration of Housing
Production.
P Resolution Electronic
copy attached
1 1
2B Streamlined programlevel CEQA analysis
and certification of
general plans,
community plans,
specific plans with
accompanying
Environmental Impact
Reports (EIR), and
related documents.
E Zoning code Electronic
copy attached
2 2
2G Consolidated permit
processes that
minimize the levels of
review and approval
required for projects.
E Zoning code Electronic
copy attached
1 1
2I Established a one-stopshop permitting
process.
P Resolution Electronic
copy attached
1 1 2 3
Category
Number
Concise Written
Description of
Prohousing Policy
Enacted or
Proposed
Documentation
Type (e.g.,
resolution, zoning
code)
Insert Web
Links to
Documents or
Indicate that
Electronic
Copies are
Attached as
Appendix 5
Points Enhancement
Category
Number
Enhancement
Points
Total Points
2N Other actions that
quantifiably decrease
production timeframes.
E Zoning code Electronic
copy attached
1 1
3A Waiver of residential
development impact
fees.
E Zoning code Electronic
copy attached
3 3
3B Adopted policies that
result in less restrictive
requirements than
Government Code
sections 65852.2 and
65852.22.
P Resolution Electronic
copy attached
2 1 2 4
3E Measures that reduce
costs for transportationrelated infrastructure.
E Zoning code Electronic
copy attached
1 1
3I Other actions that
quantifiably reduce
construction or
development costs.
E Zoning code Electronic
copy attached
1 1
4A Local housing trust
funds.
E Zoning code Electronic
copy attached
2 2
4C Regular use of funding
for preserving assisted
units at-risk of
conversion to marketrate uses.
E Zoning code Electronic
copy attached
2 2 1 3
4E Establishes a program
that complies with the
Surplus Land Act and
offers below-market
land leases for
affordable housing.
E Zoning code 2 2
Category
Number
Concise Written
Description of
Prohousing Policy
Enacted or
Proposed
Documentation
Type (e.g.,
resolution, zoning
code)
Insert Web
Links to
Documents or
Indicate that
Electronic
Copies are
Attached as
Appendix 5
Points Enhancement
Category
Number
Enhancement
Points
Total Points
4G Prioritization of local
general funds for
affordable housing.
E Zoning code 2 2
4M Other actions that
leverage financial
resources for housing.
E Zoning code 1 1
TOTAL 33 12 45
Appendix 4: Examples of Prohousing Policies with Enhancement Factors If a Prohousing Policy incorporates any of the enhancement factors specified in the Project Proposal Enhancement Factors chart, it will receive extra points as indicated therein.
Examples of such qualifying Prohousing Policies include the following:
Category 1: Favorable Zoning and Land Use
• Rezoning sufficient sites to accommodate 150 percent or greater of the Regional Housing Needs Allocation by total or income category, including sites in Location Efficient Communities.
• Rezoning sufficient sites to accommodate 150 percent or greater of the Regional Housing Needs Allocation by total or income category, including sites in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Rezoning to accommodate 125 to 149 percent of the Regional Housing Needs Allocation in downtown commercial corridors or other infill locations. • Expanding density bonus programs to exceed statutory requirements by 10 percent or more in Location Efficient Communities.
• Reducing or eliminating parking requirements for residential development as authorized by Government Code section 65852.2 in Location Efficient Communities. • Increasing allowable density in low-density, single-family residential areas beyond the requirements of state Accessory Dwelling Unit Law in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Modification of development standards and other applicable zoning provisions to promote greater development intensity in downtown commercial corridors or other infill locations.
• Coupling rezoning actions with policies that go beyond state law requirements in reducing displacement of lower-income households and conserving existing housing stock that is affordable to lower-income households.
Category 2: Acceleration of Housing Production Timeframes • Ministerial approval processes for multifamily housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Streamlined, program-level CEQA analysis and certification of specific plans in Location Efficient Communities.
• Documented practice of streamlining housing development at the project level in downtown commercial corridors and other infill locations. • Expedited permit processing for housing affordable to lower-income households in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
Category 3: Reduction of Construction and Development Costs • Fee waivers for affordable housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). • Fee waivers or reductions for higher density housing in downtown commercial corridors or other infill locations.
• Measures that reduce costs and leverage financial resources for transportation-related infrastructure or programs in Low Resource and High Segregation & Poverty areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). • Adoption of universal design ordinances to increase housing choices and affordability for persons with disabilities in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps). • Permitting innovative housing types, such as manufactured homes, recreational vehicles or park models, in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
Category 4: Providing Financial Subsidies
• Targeting local housing trust funds to acquisition or rehabilitation of existing affordable units, or to affordable units at risk of converting to market rate uses, in Low Resource and High Segregation & Poverty areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Marketing grants and other financial products for ADUs/JADUs in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Utilizing publicly owned land for affordable housing in High Resource and Highest Resource areas (as designated in the most recently updated TCAC/HCD Opportunity Maps).
• Establishment of an Enhanced Infrastructure Financing District or similar local financing tool in a Low Resource or High Segregation & Poverty area (as designated in the most recently updated TCAC/HCD Opportunity Maps). • Directing residual redevelopment funds or general funds to conservation or preservation of affordable housing in areas at high risk of displacement.
Appendix 5: Additional Information and Supporting Documentation Agenda Item No. 11
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer SUBJECT: West Grand Avenue Streetscape Project Change Order Approval
RECOMMENDATION
Authorize the City Manager to approve a change order for the West Grand Avenue Streetscape Project (CIP 2287) related to necessary sewer main work.
BACKGROUND
The City has placed significant emphasis on improving the West Grand Avenue corridor as part of the “Economic Development and Community Promotion” Major City Goal and the West Grand Avenue Master Plan adopted in 2011. Consistent with this Master Plan, on February 26, 2024 the Council approved a construction contract for the West Grand Avenue Streetscape Project (CIP 2287) which includes the following items:
• Storm drain installation
• Pedestrian improvements such as curb ramps, bulb outs, pedestrian beacons and sidewalk improvements at select locations
• Bike lanes including green striping at intersections
• Decorative concrete at crosswalks
• Drought-tolerant landscaped center medians and street trees • Enhanced lighting including pedestrian level streetlights • Pavement rehabilitation
During the installation of the storm drain, the project contractor discovered a significant conflict with the sewer main located in the intersection of 4th Street and West Grand Avenue. This sewer main needs to be upsized to support current and future community needs and is included in an upcoming Sewer Upgrade project (CIP 5002) which is on hold pending the outcome of Measure G-24 repealing the water and sewer rate structure. However, given the impacts of this sewer main to the West Grand Avenue Streetscape Project, staff is recommending carrying out this sewer main work now using the project contractor through a change order to eliminate the utility conflict and avoid cutting into the intersection to do this work after the street repair work was completed.
FISCAL IMPACT
The change order for the sewer main work is approximately $705,585 which is similar to the anticipated cost of doing this work through a separate project. Completing this portion of CIP 5002 now will reduce the total project cost estimated at $3.6 million and avoid duplicative efforts when the remainder of CIP 5002 is undertaken. Staff recommends using Wastewater Fund and Wastewater DIF balance to cover the estimated costs. Staff would note that this funding would Staff Report: West Grand Avenue Streetscape Project Change Order Approval Page 2 September 23, 2024
represent a significant portion of available capital improvement funding from the Wastewater Fund particularly if Measure G-24 passes and sewer rates are lowered back to 2021 levels.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize the City Manager to approve a change order for the West Grand Avenue Streetscape Project (CIP 2287); or
2. Provide staff with alternate direction.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Sewer main change order
City of Grover Beach - Department of Public Works
I CONTRACT CHANGE ORDER
CCO Number CIP Number
2 2287
CONTRACTOR:
Engineer
Change Order Re uested b : Project Name
Contractor West Grand Avenue Streetscape 4th - 8th
You are directed to do the following described work not included in the plans and specification for this contract. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. It is further understood and agreed that this adjustment constitutes compensation in full on behalf of the contractor and his subcontractors and suppliers for all costs and markup directly or indirectly, including extended overhead, attributable to the change order, for all delays related thereto, and for performance of the change within the time frame stated. Contractor in addition agrees the adjustment to compensation to the base agreement as manifested by this change order represents any and all cost whatsoever related to cumulative impacts or any synergistic effects, whether known or unknown, that may arise out of the work performed under this contract or in conjunction with other work or change orders approved under this agreement. Contractor waives any right to request additional compensation for any reason other than agreed to in accordance with this change order.
NOTE: this change order is not effective until all approval signatures are received.
WORK DESCRIPTION
This change order addresses a Increase In Contract Quantities at Agreed Unit Prices - The original project as bid assumed that the Sanitary Sewer Line in 4th Street would be lowered prior to the start of the project. Since this was not achieved, the lowering 370 lf of the sanitary sewer line in 4th Street will be included as a change order to the Streetscape project. - The Bid Additive work for lowering of the Sewer line in 4th Street includes the addition of work items for Temporary Traffic Control, Survey Control & Layout, Sheeting/Shoring/Bracing & Excavation Safety Measures, Temporary Bypassing, Open Trench installation of 12" SOR 35 Sewer Pipe, Connections to existing facilities, Sewer lateral Reconnection to PVC Sewer Pipe, 6-lnch Sewer lateral Reconnection, Sewer lateral Abandonment, Subgrade repair with 6" Aggregate Base, Pavement Restoration (HMA), Traffic Striping & Markers, Vehicle Detectors, Water Pollution Control Plan, and an upgrade of the sewer pipe to C900.
Payment to the Contractor is based on actual quantities for each type of work as determined by the Field Engineer from measured area quantities. The Engineer will verify the quantities for payment based on data submitted by the Contractor and the Engineer's written determination shall be final.
Total Net Cost of this Change $ 705,585.00
Net Cost of this Change Order: I X I increase I I decrease Net Time for this Change Order: 30 Working Days I X I increase I I decrease CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT PRICE - Working Days Original Contract Price: $ 6,370,035.96 Original Contract Time: 155 Net Change from Previous Change Orders: $ (231,303.19) Net Change from Previous Change Orders: 0 Net Change from this Change Order: $ 705,585.00 Net Change from this Change Order: 30 New Contract Price: $ 6,844,317.77 New Contract Time: 185
ENGINEER APPROVAL
SIGNATURE : r
PRINT NAME & TITLEI IDATE
I DEPARTMENT HEAD APPROVAL
SIGNATURE: !'
PRINT NAME & TITLE) I
DATE
ICITY MANAGER APPROVAL
SIGNATURE : !'PRINT NAME & TITLE) IDATE
We the undersigned contractor, have given careful consideration to the change proposed and agree, if this proposal is approved, that we will provide all equipment, furnish the materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the price shown above.
CONTRACTOR ACCEPTANCE
SIGNATURE : I
DATE
9 /17/
2024
I
I
Attachment 1
MEASUREMENT AND PAYMENT 012000-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT - 24 Jul 2024
SECTION 012000 MEASUREMENT AND PAYMENT
1.01 WORK LISTED IN THE SCHEDULE OF WORK ITEMS
A. Work under this contract will be paid on a unit price or lump-sum basis as outlined on the Bid Form for the quantity of work installed.
B. The unit prices and lump-sum prices include full compensation for furnishing the labor, materials, tools, and equipment and performing all work involved to complete the work included in the contract documents.
C. The application for payment will be for a specific item based on the percentage completed or quantity installed. The percentage complete will be based on the value of the partially completed work relative to the value of the item when entirely completed and ready for service.
1.02 WORK NOT LISTED IN THE SCHEDULE OF WORK ITEMS
A. Items in the Special Provisions, general requirements, and specifications which are not listed in the schedule of work items of the Bid Form are, in general, applicable to more than one listed work item, and no separate work item is provided therefor. Include the cost of work not listed but necessary to complete the project designated in the contract documents in the various listed work items of the Bid Form.
B. The bids for the work are intended to establish a total cost for the work in its entirety. Should the Contractor feel that the cost for the work has not been established by specific items in the Bid Form, include the cost for that work in some related bid item so that the Proposal for the project reflects the total cost for completing the work in its entirety.
1.03 FURNISHING AND MAINTAINING DEWATERING AND UNWATERING
FACILITIES
Furnishing and maintaining dewatering and unwatering facilities for diversion and control of water during the contract period will not be paid as a separate item. The costs of furnishing and maintaining such facilities shall be included in the various listed work items of the Bid Form for which the dewatering and unwatering facilities are required.
1.04 BID ITEMS
BID ITEM 1--TEMPORARY TRAFFIC CONTROL
Measurement for payment for traffic control shall be made on a percent complete basis, based on the lump sum amount for this item, and shall include full compensation for furnishing the labor, materials, tools, and equipment and doing MEASUREMENT AND PAYMENT 012000-2
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT - 24 Jul 2024
all the work involved to implement Traffic regulation/control throughout the project duration in accordance with the Contract Documents, City standards, and Caltrans standards.
BID ITEM 2--SHEETING, SHORING, BRACING, AND EXCAVATION SAFETY
MEASURES
Measurement for payment for sheeting, shoring, bracing, and excavation safety measures shall be on a percent complete basis based on the lump sum amount and shall include full compensation for furnishing the labor, materials, tools, equipment, and performing all work involved for providing sheeting and shoring and bracing for the protection of life and limb and protection of existing utilities, and shall include, but is not limited to: complying with all applicable federal, state, and local regulations; design of shoring and/or bracing by a civil/structural engineer as required; providing jacks, trench boxes, sheets, shoring, piles, etc., as required to comply with the specifications, regulations and the drawings; and protecting in place and bracing existing utilities.
BID ITEM 3--TEMPORARY BYPASSING
Measurement for payment for temporary bypassing shall be made on a percent complete basis, based on the lump sum amount for this item, and shall include full compensation for furnishing the labor, materials, tools, and equipment and performing all work involved to implement Temporary Sewage Bypass throughout the project duration in accordance with the Contract Documents including, but not limited to: Installing, operating, and maintaining all power, primary and standby pumps; appurtenances; bypass piping; temporary piping; providing pumper trucks; clean up in the event of a spill; monitoring of bypass equipment; and all other work necessary to maintain existing sewer flows and services around work areas.
BID ITEM 4--OPEN-TRENCH INSTALLATION OF 12 SDR 35 SEWER PIPE STA 1+25.51 TO 3+56.90
Measurement for payment for open- 35 sewer pipe
shall be on a lineal foot basis and shall include full compensation for furnishing the labor, materials, tools, equipment, and performing all work involved with installing the pipeline and appurtenances from STA 1+25.51 to STA 3+56.90. This includes but is not limited to pipe, fittings, wyes, trench excavation, erosion control, pipe bedding, trench backfill and compaction, slurry backfill, disposal of trench materials including asphalt, additional utility investigation, protecting existing facilities, driveway demolition and replacement, and furnishing all labor, materials, tools, and equipment associated with the installation of the PVC (SDR 35) sewer line.
BID ITEM 5--OPEN-TRENCH INSTALLATION
STA 3+56.90 TO 7+41.96
MEASUREMENT AND PAYMENT 012000-3
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT - 24 Jul 2024
Measurement for payment for open- sewer pipe
shall be on a lineal foot basis and shall include full compensation for furnishing the labor, materials, tools, equipment, and performing all work involved with installing the pipeline and appurtenances from STA 3+56.90 to STA 7+41.96. This includes but is not limited to pipe, fittings, wyes, trench excavation, erosion control, pipe bedding, trench backfill and compaction, slurry backfill, disposal of trench materials including asphalt, additional utility investigation, protecting existing facilities, driveway demolition and replacement, and furnishing all labor, materials, tools, and equipment associated with the installation of the PVC (SDR 35) sewer line.
BID ITEM 6--CONNECTION AT STA 1+25.51
Measurement for payment for the connection at STA 1+25.51 shall be made on a lump sum basis, and shall include all costs for furnishing all labor, materials, and equipment to install one (1) new manhole, perform the manhole connection, and channel and shelf forming of the manhole base.
BID ITEM 7--CONNECTION AT STA 3+56.90
Measurement for payment for the connection at STA 3+56.90 shall be made on a lump sum basis, and shall include all costs for furnishing all labor, materials, and equipment to install one (1) new drop manhole, perform the manhole connection, and channel and shelf forming as shown on Detail 1 Sheet C-401 in the Drawings.
BID ITEM 8--CONNECTION AT STA 7+42
Measurement for payment for the connection at STA 7+42 shall be made on a lump sum basis, and shall include all costs for furnishing all labor, materials, and equipment to install one (1) new drop manhole, perform the manhole connection, and channel and shelf forming as shown on Detail 2 Sheet C-401 in the Drawings.
BID ITEM 9--SEWER LATERAL RECONNECTION TO PVC SEWER PIPE Measurement for payment for sewer lateral reconnections to PVC sewer pipe shall be made on a unit price per each lateral connection, which price shall include all costs for furnishing the labor, materials, tools, equipment, and performing all work involved with reconnection of existing service laterals. This includes but is not limited to pipe, fittings, wyes, trench excavation, erosion control, pipe bedding, trench backfill and compaction, slurry backfill, disposal of trench materials, removal and restoration of asphalt pavement, and protecting existing facilities.
BID ITEM 10--6-INCH SEWER LATERAL CONNECTION FOR FUTURE PVC SEWER PIPE AT STA 6+25
Measurement for payment for the 6-inch sewer lateral connection for future PVC pipe shall be made on a unit price per each wye, fittings, spool and cap for the future 6-inch lateral connection, which price shall include all costs for furnishing MEASUREMENT AND PAYMENT 012000-4
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT - 24 Jul 2024
the labor, materials, tools, equipment, and performing all work involved with installation of fittings for the future service lateral. This includes but is not limited to pipe, fittings, cap, trench excavation, erosion control, pipe bedding, trench backfill and compaction, slurry backfill, disposal of trench materials, additional utility investigation, and protecting existing facilities.
BID ITEM 11--SEWER LATERAL ABANDONMENT
Measurement for payment for sewer lateral abandonment shall be made on a lump sum basis and shall include all costs for furnishing all labor, materials, and equipment to abandon sewer laterals designated for abandonment in the Drawings as detailed on Detail 3 Sheet C-501 in the Drawings.
BID ITEM 12--PAVEMENT RESTORATION
Measurement for payment for pavement trench repair shall be made on a per ton basis assuming up to a 3-ft wide trench and 8 foot by 8 foot area for new manholes with a full pavement repair section. The minimum asphalt pave back over the trench will be the thickness of the existing asphalt plus 1-inch with a grind and overlay tee section per City Standard Detail W.8. The tee section shall extend to the edge of existing center turn lane inside the striping per Plan Sheets C-101 and C-102. The existing asphalt section is assumed to be 4-inches thick. Work shall include full compensation for furnishing the labor, materials, tools, and equipment and performing all work involved in accordance with the Contract Documents including but not limited to removal and disposal of existing pavement, secondary saw cutting, removal and disposal of existing pavement by use of grinder, placement of new pavement, surface finishing, connection to existing pavement, preparation prior to placing pavement, pavement restoration, and transition to existing pavement grade.
BID ITEM 13 TRAFFIC STRIPING AND MARKERS
Measurement and payment for traffic striping and markers shall be made on a percent complete basis, based on the lump sum amount for this item, and shall include full compensation for furnishing the labor, materials, tools, and equipment and doing all the work involved to replace traffic striping and markers removed or damaged by construction in accordance with Caltrans Standard Plans and Specifications.
BID ITEM 14 VEHICLE DETECTORS
Measurement and payment for vehicle detectors shall be made on a percent complete basis, based on the lump sum amount for this item, and shall include full compensation for furnishing the labor, materials, tools, and equipment and doing all the work involved to replace damaged vehicle detectors. Vehicle detectors shall conform to the provisions in Section 86-
Specifications and be in accordance with the Contract Documents and City standards.
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT - 24 Jul 2024
BID ITEM 15--WATER POLLUTION CONTROL PLAN
Measurement for payment for the water pollution control plan shall be on a lump sum basis. The City requires a Water Pollution Control Plan (WPCP) for all construction projects that pose a threat to water quality during construction operations. Contractor must coordinate with the City to determine which locations are in high-priority areas. Full compensation for preparation of the Water Pollution Control Plan, including all labor, materials, tools, equipment, best management practices, monitoring, inspection, reporting, correction of deficiencies, and incidentals and conforming to all application provisions of the Standard Specifications and these contract documents and the requirements of the Owner shall be considered as included in the lump sum price for this Bid Item, complete and in place and no additional compensation will be allowed therefor.
END OF SECTION
TEMPORARY SEWAGE BYPASS PUMPING 015800-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
SECTION 015800 TEMPORARY SEWAGE BYPASS PUMPING
PART 1 - GENERAL
1.01 DESCRIPTION
This specification covers the work and equipment required for temporarily diverting sewage around work areas or interrupting flow for a short duration during tie-ins of manholes. Bypass pumping includes furnishing, installing, operating, and maintaining all power, primary and standby pumps, appurtenances, bypass piping, and all the tools, labor, supervision, materials, and equipment necessary to maintain existing sewer flows and services and conforming with the Countermeasure Plan. The Contractor shall schedule work to minimize service outages.
The Contractor may perform short duration shutdowns during sewer tie-ins.
Performing Short Duration Shutdowns includes furnishing, installing, operating and maintaining all power, standby pumps, appurtenances, standby piping, and all the tools, labor, supervision, materials, and equipment necessary to conform to
Control and Countermeasure Plan. No sewer main shall be plugged for more than 10 minutes without bypass and shall occur in coordination with the City and only necessitating the shutdown is
performed. Longer time may be available for plugging of the line depending on time of work and will require coordination with City staff to determine allowable time limits. In addition to submitting the shutdown plan(s), the Contractor shall provide a minimum of 72 hours notice prior to the actual need for sewer shutdowns. The Contractor shall schedule work to minimize service outages.
1.02 SUBMITTALS
A. Bypass Pumping Plan
Submit a bypass pumping plan prepared by a licensed California Professional Engineer to the Representative for review a minimum of seven (7) days prior to any planned bypass. The permission shall be obtained prior to bypass pumping. The bypass pumping plan shall consist of the following information, at a minimum, for each bypass pumping setup:
1. Sequence of sewage flow interruption, bypass, and tie-ins.
2. Plans indicating the location of temporary sewer plugs and bypass discharge lines.
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
3. Drawings shall clearly indicate the proposed manhole-to-manhole pumping sequence and shall be coordinated with the C traffic
control/regulation plans.
4. Capacities of pumps, prime movers, and standby equipment. A completely redundant bypass system is required including pumps and appurtenances.
5. Design calculations proving adequacy of the system and selected equipment. Include any flow metering data collected, method used to establish design flows, and design flows used for sewer bypass system sizing.
6. Pump make, model, pump curve, design head (TDH) calculations, horsepower requirement, and noise rating.
7. Description of pump system controls and alarms.
8. Generator capacity, fuel requirements, tank size, and specifications (if generator is used). Backup fuel and fuel capacity of internal combustion engine driven pumps.
9. Sewage bypass pipe material, fitting types, and details on necessary appurtenances, including pipe plugs.
10. Method for securing plugs to prevent floating downstream.
11. Plans showing details of proposed method of temporary handling of sewage flow, routing of bypass lines, containment areas, equipment location, schematic of pump set-up and discharge, proposed sequencing, and public relations procedures.
12. Electrical, controls, and instrumentation.
13. Spill Prevention, control, and countermeasure plan.
14. Monitoring Plan and bypass checklist in accordance with Part 3.01 F.
15. Name and phone number (including emergency contact info) for person responsible for temporary service.
16. Decommissioning of bypass including cleaning of plugged lines.
B. Change-Over Plan
Submit a change-over plan to the City for review a minimum of ten (10) days prior to any planned bypassing operations. The permission shall be obtained prior to any shutdowns. The change-over plan shall consist of the following information, at a minimum:
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
1. Sequence of flow interruption, short duration shutdowns, construction of tieins, construction of interference manhole, and abandonment or removal of existing piping and structures.
2. Plans indicating the location of temporary sewer plugs, standby pump(s), discharge lines and other standby equipment.
3. Capacities of pumps and standby equipment.
4. Checklist for equipment, material and manpower required to complete the change-over in a timely fashion in conformance with the plans and specifications. All equipment, material and manpower shall be on-site and ready prior to initiating the change-over. The Contractor shall also have backup equipment and material on hand and shall be prepared to pursue the completion of the change-over in an efficient diligent and timely manner.
5. Spill Prevention, control, and countermeasure plan.
C. Short Duration Shutdown Plan
Submit a short duration shutdown plan to the City for review a minimum of ten (10) days prior to any planned shutdowns. The permission shall be obtained prior to any shutdowns. The short duration shutdown plan shall consist of the following information, at a minimum, for each setup:
1. Sequence of flow interruption and construction of tie-ins, including new piping and structures.
2. Location and duration of planned short duration shutdowns.
3. Plans indicating the location of temporary sewer plugs, standby pump(s), discharge lines and other standby equipment.
4. Capacities of pumps and standby equipment.
5. Checklist for equipment, material, and manpower required to complete the tie-in in a timely fashion in conformance with the plans and specifications.
All equipment, material and manpower shall be on-site and ready prior to initiating the sewer shutdown. The Contractor shall also have backup equipment and material on hand and shall be prepared to pursue the completion of the tie-in in an efficient diligent and timely manner.
6. Spill Prevention, control, and countermeasure plan.
7. Decommissioning of bypass including cleaning of plugged lines.
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1.03 JOB CONDITIONS
A. Schedule the order of work to minimize bypass pumping and/or shutdown durations.
B. Protection:
1. No bypassing to the ground surface, receiving streams, storm drains, or bypassing with may result in groundwater contamination or potential health hazards shall be permitted.
C. Bypass Conditions
1. Estimated Peak Hour Flows (PHF):
a. 800 gpm from Station 0+50.00 to Station 3+57 (Rockaway Avenue) b. 200 gpm from Station 3+57 to Station 7+42 (Grand Avenue) D. Existing Gravity Sewer
The plans show locations, dimensions, and elevations of existing gravity sewer piping and manholes. These locations, dimensions, and elevations are based on available information. Contractor shall inspect existing structures prior to start of work and notify the Owner immediately of any discrepancies.
PART 2 - MATERIALS
2.01 PUMPING EQUIPMENT
Engines shall be muffled in such a manner that the maximum noise level will not exceed 65 dBA at any distance of eight feet from motors between the hours of 7:00 AM and 10:00 PM. Obtain an exception permit if equipment is to be operated between the hours of 10:00 PM and 7:00 AM. Implement sound damping measures.
Provide necessary power for standby pumps. A redundant power source is required so that there is no interruption of flow. Redundant standby pumping equipment shall be at the site continuously during bypass pumping or short duration shutdown to provide 100 percent redundant system. The standby pumps shall be connected to piping such that if the bypass duty pump fails or if interrupted sewage accumulates beyond an acceptable level, the standby pump can be online immediately.
2.02 BYPASS PIPING
Bypass piping shall be aluminum, galvanized steel, or fusion-welded solid wall HDPE.
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PART 3 - EXECUTION
3.01 SEWER BYPASSING
A. Sewer bypassing shall be accomplished by pumping or diverting the upstream flow around the work.
B. Provide temporary pumps, galvanized steel, aluminum, or fusion-welded solid wall HDPE bypass pipe, and other equipment to bypass the sewer flow. Furnish the necessary labor, tools, equipment, and supervision to set up, operate, and monitor the pumping and bypass system. Pumps and bypass lines shall be of adequate capacity and size to handle projected flows. All bypassed flow shall be discharged into a downstream manhole. Pumps shall have a sandbag berm to act as a temporary containment area.
C. Under no circumstances shall sewage or solids be deposited onto the ground surface, streets, or into unlined ditches, catch basins, storm drains or natural drainage ways. Sewage shall be handled in a manner so as not to create a public nuisance or health hazard. Storm drain inlets in the vicinity of the bypass shall be sandbagged prior to and during bypass pumping.
D. Maintain continuity of sanitary sewer service to the facility during the execution of the work. In the event that sewage backup occurs during Contractor bypass pumping and enters dwellings or other structures, the Contractor shall cleanup, repair, pay property damage costs, pay fines imposed by jurisdictional authorities, and handle all claims arising therefrom. All spills shall be contained and returned to the sewer system.
E. Provide a designated employee(s) whose only role in the construction effort is to be responsible for continuously monitoring (24 hours a day) the bypassing operation, and all related equipment. The designated employee(s) will not be allowed to participate in any other unrelated undertaking, while the bypassing operation is in effect.
F. Complete a bypassing checklist prior to bypassing operation. The checklist will demonstrate the step-by-step inspection of the pumps, pipes, hold-down cables, plugs, and other equipment or appurtenances that will be used in the operation and sign the checklist.
3.02 STANDBY EQUIPMENT
Maintain on site sufficient equipment and materials to ensure continuous and successful operation of the bypass and dewatering systems. Standby pumps shall be fueled and operational at all times. Maintain on site a sufficient number of valves, tees, elbows, connections, tools, sewer plugs, piping and other parts or system hardware to ensure immediate repair or modification of any part of the system as necessary.
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3.03 SPILL PREVENTION, CONTROL, AND COUNTERMEASURE PLAN Prepare, submit, and carry out a spill prevention, control, and countermeasure plan that incorporates the following:
A. Include or reference in the plan, materials provided as submittals per Part I of this Specification. Coordinate the plan to protect water quality and respond to spills of sewage, groundwater, or fuels. Describe all spill prevention measures (e.g., monitoring of upstream manholes, monitoring in the trench).
In general, good housekeeping is required so no contamination reaches surface waters or storm drains when it rains. Some specifics include, but are not limited to:
1. Prior to start of bypassing, all storm drain catch basins that are within the vicinity of the work that could possibly take in sewage, in the event of a spill, shall be isolated with sandbags or other approved means.
2. Oil pans should be under any engine that leaks oil.
3. Spill response as covered below.
B. The following spill procedures shall be incorporated into the plan in anticipation of the described failure mode, and the Contractor shall be prepared to act accordingly. If a spill is detected or a catastrophic pipe failure occurs, the immediate priority shall be to prevent any sewage from reaching surface waters and storm drains. Immediately protect all drains using rubber mats or sandbags (have sandbags on site).
1. When excavating, if moderate leaks are discovered in the existing pipe, make coupling/clamp repairs as soon as possible to minimize sewage flow into the trench. If the leak is too large to make fast coupling repair, start bypassing (see bypassing sequence below), then make repair. a. In case of catastrophic leak, immediately start the bypassing sequence:
(1) Plug upstream side of manhole upstream of a catastrophic leak.
(2) Insert bypass pump into manhole upstream of plugged manhole. The pump shall be sized to handle peak flow of existing sewer. Provide spare pump or set up standby pump availability with rental yard.
(3) Connect the hose from pump to discharge point. (NOTE: Hose shall already be in place and connected to a downstream TEMPORARY SEWAGE BYPASS PUMPING 015800-7
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
discharge point at all times when working near or with live sewers.)
(4) In the event of any spill, immediately and in parallel with above activities, notify the City and request the wastewater staff to be dispatched. Give the best indication of the approximate size of the spill (<1,000 gallons is small; 1,000 gallons to 10,000 gallons is medium; and >10,000 gallons is large) to the staff so they can dispatch the appropriate response.
staff will assist in the response and ensure that the spill is cleaned to the standards.
(5) While awaiting the wastewater staff response, pond the water in an area that can be easily and fully recovered for discharge to the . This ponding activity should not
impact any environmentally sensitive areas.
(6) When staff and any other responding staff arrive onsite, a more permanent and planned response, repair, and cleanup will ensue. Cooperate with the City to the fullest extent possible in order to minimize the impacts and volume of the spill in the most efficient manner possible.
(7) No form of disinfection is allowed. All wash water must be contained and recovered as the sewage is.
(8) Clean up may require a sweeper truck or other equipment. All City costs, time and materials, and special equipment for spill cleaning will be deducted from the progress
payment.
(9) In the event of a spill, be prepared to document the spill with a video camera and photographs. Plan on attending a debriefing immediately after the spill is contained and cleaned up.
C. Comply with the Regional Water Quality Control Board, San Luis Obispo County Public Health Department, and City Standards. Cooperate with City s staff and other regulators and environmental agencies.
3.04 DAMAGES
Without cost to the City, repair any damage that may result from the installation, operation, maintenance, and removal of the sewer bypass pumping system or short duration shutdown system. This includes, but is not limited to damages resulting TEMPORARY SEWAGE BYPASS PUMPING 015800-8
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
from inadequate or improper installation, operation and maintenance of the bypass or interruption system components, mechanical failures, or electrical failures.
If City staff are called on to assist, the Contractor shall pay for all costs incurred by the City in assisting the Contractor.
END OF SECTION
PRECAST CIRCULAR CONCRETE MANHOLES 034210-1
CIP 5002 SEWER SYSTEM UPGRADES PROJECT- 24 Jul 2024
SECTION 034210 PRECAST CIRCULAR CONCRETE MANHOLES
PART 1 - GENERAL
1.01 DESCRIPTION
This section includes design, materials, testing, and installation of precast circular concrete manholes.
1.02 RELATED WORK SPECIFIED ELSEWHERE
A. Trenching, Backfilling, and Compacting: 312316.
B. Leakage and Infiltration Testing: 330130.
C. PVC Gravity Sewer Pipe: 333112.
1.03 SUBMITTALS
A. Submit shop drawings in accordance with the Special Provisions and Section 013300.
B. Submit manufacturer's catalog data on precast concrete manholes, frames, pipe connections, joint sealing compound, and covers. Show dimensions and materials of construction by ASTM reference and grade. Show lettering on manhole covers.
PART 2 - MATERIALS
2.01 PRECAST CIRCULAR CONCRETE MANHOLES
A. Precast circular concrete manholes shall comply with ASTM C478, except that the wall thickness shall be 4 inches minimum. Minimum manhole diameter shall be 48 inches. Design manholes for the depths shown in the drawings, assuming a soil density of 130 pounds per cubic foot.
B. Minimum allowable steel shall be hoops of No. 4 wire cast into each unit.
C. Precast top sections shall be eccentric cone, except where shown otherwise in the drawings.
D. Design joints using a butyl rubber sealant per ASTM C990.
2.02 CONCRETE
A. Cement for manholes and precast bases shall conform to ASTM C150, Type II/V.
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B. Concrete used in pouring the manhole base shall be Class A as defined by the City of Grover Beach Standards and Specifications. Cast manholes without steps (ladder rungs).
2.03 MANHOLE FRAMES AND COVERS
A. Manhole frames and covers shall be made of cast iron conforming to ASTM A48, Class 30. Castings shall be smooth, clean, and free from blisters, blowholes, and shrinkage. Frames and covers shall be designed for H20-44 traffic loads. The cover shall seat firmly into the frame without rocking.
B. Grind or otherwise finish each cover so that it will fit in its frame without rocking.
Frames and covers shall be matchmarked in sets before shipping to the site.
C. Sewer manhole covers shall have the word "SEWER" and the letters as indicated in the drawings cast thereon. Do not apply any other lettering unless indicated otherwise in the drawings.
D. Before leaving the foundry, clean castings and subject them to a hammer inspection.
2.04 SEALING COMPOUND AND MORTAR
Butyl rubber sealing compound shall comply with ASTM C990. Mortar shall comply with ASTM C387, Type S, or use grout.
2.05 PIPE CONNECTIONS FOR PRECAST SEWER MANHOLES
Provide resilient watertight connectors between precast manholes and piping in accordance with ASTM C923. Connections shall consist of a chemically resistant neoprene EPDM flexible boot, locking ring, and pipe clamp(s). The locking ring shall be stainless steel and shall lock the boot into the preformed opening in the manhole. The pipe clamp shall be stainless steel. Alternatively, cast the flexible boot in the manhole and eliminate the locking ring. Pipe connections shall be KorN-Seal (Trelleborg Group), Z-Lok-XP (A-Lok Products, Inc.), or equal.
PART 3 - EXECUTION
3.01 MANHOLE BASE
A. Excavate for the manhole and compact to 90% relative density.
B. Form and pour concrete bases as one monolithic pour. Form the portion above the invert elevation of the sewer pipe to provide a smooth channel section.
Channels shall vary uniformly in size and shape from inlet to outlet.
C. Use of precast manhole bases to be approved by City prior to construction.
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3.02 INSTALLING MANHOLES
A. Set each precast concrete manhole unit plumb on a bed of sealant or mortar to make a watertight joint at least 1/2 inch thick with the concrete base or with the preceding unit. Point the inside joint and wipe off the excess sealant or mortar.
Secure the manhole frame to the grade ring with grout and cement mortar fillet.
Backfill, compact, and replace pavement.
B. Assemble units so that the cover conforms to the elevation determined by the manhole location as follows:
1. In Paved Areas: Top of cover shall be flush with the paving surface.
2. In Shoulder Areas: Top of cover shall be flush with existing surface where it is in traveled way of shoulder and 0.1 foot above existing surface where outside limits of traveled way but not in the existing roadside ditch.
3. In Roadside Ditch or Unpaved Open Areas: Top of cover shall be 18 inches above the ground surface.
3.03 SEALING AND GROUTING OF MANHOLE SECTIONS
Clean ends of precast sections of foreign materials. Place two wraps of mastic sealing compound within the groove of the lower section. Set next section in place.
Fill remaining interior and exterior joint cavity completely with mortar of the proper consistency. Trowel interior and exterior surfaces smooth on tongue-and-groove joints. Wipe off any excess grout from the interior and exterior of the joints. Prevent mortar from drying out by applying curing compound or comparable method. Chip out and replace cracked or defective mortar. Completed manhole shall be rigid and watertight.
3.04 LEAKAGE TESTING OF SEWER MANHOLES
Test manholes for leakage along with the pipe.
3.05 BACKFILL AROUND MANHOLES
Backfill and compact around the manholes using native material, per Section 312316 and the pipe specification.
END OF SECTION
TRENCHING, BACKFILLING, AND COMPACTING 312316-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
SECTION 312316 TRENCHING, BACKFILLING, AND COMPACTING
PART 1 - GENERAL
1.01 DESCRIPTION
This section includes materials, testing, and installation for pipeline trench excavation, backfilling, and compacting.
1.02 SUBMITTALS
A. Submit electronic copy of a report from a testing laboratory verifying that import material contains less than 0.25% asbestos by weight or volume.
B. Submit electronic copy of a report from a testing laboratory verifying that material conforms to the specified gradations or characteristics for granular material, imported sand, and rock refill for foundation stabilization.
C. Submit method(s) of compaction including removal sequence of shoring where used.
1.03 TESTING FOR COMPACTION
A. The Owner will test for compaction as described below.
B. Determine the density of soil in place by nuclear methods, ASTM D6938.
Compaction tests will be performed for each lift or layer.
C. Determine laboratory moisture-density relations of soils by ASTM D1557. If nuclear methods are used for in-place density determination, the compaction test results for maximum dry density and optimum water content shall be adjusted in accordance with ASTM D4718. This will be required for determination of percent relative compaction and moisture variation from optimum.
D. Determine the relative density of cohesionless soils by ASTM D4253 and D4254.
E. Sample backfill materials per ASTM D75.
F. "Relative compaction" is the ratio, expressed as a percentage, of the in-place dry density to the laboratory maximum dry density.
G. Compaction shall be deemed to comply with the specifications when no more than one test falls below the specified relative compaction. The one test shall be no more than three percentage points below the specified compaction. The Contractor shall pay the costs for any retesting or additional testing of work not conforming to the specifications.
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H. Where compaction tests indicate a failure to meet the specified compaction, the Owner will take additional tests every 25 feet in each direction until the extent of the failing area is identified. Rework the entire failed area until the specified compaction has been achieved.
1.04 PAVEMENT ZONE
The pavement zone includes the asphalt concrete and aggregate base pavement section placed over the trench backfill.
1.05 TRENCH ZONE
The trench zone includes the portion of the trench from the top of the pipe zone to the bottom of the pavement zone in paved areas or to the existing surface in unpaved areas.
1.06 PIPE ZONE
The pipe zone shall include the full width of trench from the bottom of the pipe or conduit to a horizontal level 6 inches above the top of the pipe. Where multiple pipes or conduits are placed in the same trench, the pipe zone shall extend from the bottom of the lowest pipe to a horizontal level above the top of the highest or topmost pipe.
1.07 PIPE BASE OR BEDDING
The pipe base or bedding shall be defined as a layer of material immediately below the bottom of the pipe or conduit and extending over the full trench width in which the pipe is bedded. Thickness of pipe base shall be 6 inches.
PART 2- MATERIALS
2.01 MATERIAL FOR BACKFILL TRENCH ZONE
Trench backfill shall consist of imported or onsite material that is free of organics, debris, oversized material (greater than 4 inches in size), broken pavement, and other deleterious materials. Imported trench backfill material shall have at least 85 percent of the material passing the U.S. Standard No. 4 sieve.
2.02 SAND--PIPE ZONE AND PIPE BASE
A. Native materials free of organics, debris, oversized material (greater than 3 inches in size), broken pavement, and other deleterious materials are suitable for use in the pipe zone and as pipe base.
B. Imported sand used in the pipe zone or for the pipe base shall have the following gradation:
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
Sieve Size Percent Passing By Weight
1 inch 100
No. 4 80 to 100
No. 200 0 to 15
C. Imported sand shall have a minimum sand equivalent of 30 per ASTM D2419.
2.03 GRAVEL AND CRUSHED ROCK--PIPE ZONE AND PIPE BASE
A. Gravel or crushed rock material shall contain less than 0.25% asbestos by weight or volume and shall meet the following gradation:
Sieve
Sizes
Percent
Passing
1 1/2 inches 100
1 inch 86 to 100
3/4 inch 52 to 85
3/8 inch 15 to 38
No. 4 0 to 16
No. 8 0 to 6
2.04 SAND-CEMENT SLURRY BACKFILL--PIPE ZONE
Sand-cement slurry backfill shall consist of one sack (94 pounds) of Type I or II portland cement added per cubic yard of imported sand and sufficient water for workability.
2.05 FILTER FABRIC
Filter fabric shall conform to Section 96-1.02B of the California Department of Transportation Standard Specifications. Filter fabric shall be MIRAFI 140N, manufactured by Mirafi Inc.; or equal. .
PART 3 - EXECUTION
3.01 SLOPING, SHEETING, SHORING, AND BRACING OF TRENCHES Trenches shall have sloping, sheeting, shoring, and bracing conforming with 29CFR1926, Subpart P--Excavations, CAL/OSHA requirements, and the Special Provisions.
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
3.02 SIDEWALK, PAVEMENT, AND CURB REMOVAL
Cut bituminous and concrete pavements regardless of the thickness and curbs and sidewalks prior to excavation of the trenches with a pavement saw or pavement cutter. Width of the pavement cut shall be at least equal to the required width of the trench at ground surface. Haul pavement and concrete materials from the site. Do not use for trench backfill.
3.03 TRENCH EXCAVATION
A. Excavate the trench to the lines and grades shown in the drawings with allowance for pipe thickness, sheeting and shoring if used, and for pipe base or special bedding. If the trench is excavated below the required grade, refill any part of the trench excavated below the grade at no additional cost to the Owner with imported sand. Place the refilling material over the full width of trench in compacted layers not exceeding 8 inches deep to the established grade with allowance for the pipe base or special bedding.
B. Trench widths in the pipe zone shall be as shown in the drawings. Comply with 29CFR Part 1926 Subpart P--Excavations. Trench width at the top of the trench will not be limited except where width of excavation would undercut adjacent structures and footings. In such case, width of trench shall be such that there is at least 2 feet between the top edge of the trench and the structure or footing.
3.04 TRENCH EXCAVATION IN BACKFILL AND EMBANKMENT AREAS A. Construct and compact the embankment to an elevation of 1-foot minimum over the top of the largest pipe or conduit to be installed.
B. Excavate trench in the compacted backfill or embankment.
3.05 LOCATION OF EXCAVATED MATERIAL
A. Contractor to identify stockpile location for excavated material. Do not obstruct any roadways or streets. Do not place trench spoil over pipe, buried utilities, manholes, or vaults. Conform to federal, state, and local codes governing the safe loading of trenches with excavated material.
B. Locate trench spoil piles at least 15 feet from the tops of the slopes of trenches.
Do not operate cranes and other equipment on the same side of the trench as the spoil piles.
3.06 LENGTH OF OPEN TRENCH
Limit the length of open trench to 100 feet in advance of pipe laying or amount of pipe installed in one working day. Complete backfilling and temporary or first layer paving not more than 50 feet in the rear of pipe laying.
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3.07 DEWATERING
Provide and maintain means and devices to remove and dispose of water entering the trench excavation during the time the trench is being prepared for the pipe laying, during the laying of the pipe, and until the backfill at the pipe zone has been completed. These provisions shall apply during both working and nonworking hours, including lunchtime, evenings, weekends, and holidays.
Dispose of the water in a manner to prevent damage to adjacent property and in accordance with regulatory agency requirements. Do not drain trench water through the pipeline under construction.
3.08 FOUNDATION STABILIZATION
A. After the required excavation has been completed, the Owner will inspect the exposed subgrade to determine the need for any additional excavation. It is the intent that additional excavation be conducted in all areas within the influence of the pipeline where unacceptable materials exist at the exposed subgrade. Over excavation shall include the removal of all such unacceptable materials that exist directly beneath the pipeline to a width 24 inches greater than the pipe outside diameter and to the depth required.
B. Place filter fabric on the bottom of the trench and up the sides a sufficient height to retain gravel material. Backfill the trench to subgrade of pipe base with gravel material for foundation stabilization. Place the foundation stabilization material over the full width of the trench and compact in layers not exceeding 8 inches deep to the required grade. Foundation stabilization work shall be executed in accordance with a change order.
C. Gravel used by the Contractor for his convenience will not be cause for any additional payment.
3.09 INSTALLING BURIED PIPING
A. Grade the bottom of the trench to the line and grade to which the pipe is to be laid, with allowance for pipe thickness. Remove hard spots that would prevent a uniform thickness of bedding. Place the specified thickness of pipe base material over the full width of trench. Grade the top of the pipe base ahead of the pipe laying to provide firm, continuous, uniform support along the full length of pipe, and compact to the relative compaction specified herein. Before laying each section of the pipe, check the grade and correct any irregularities.
B. Excavate bell holes at each joint to permit proper assembly and inspection of the entire joint. Fill the area excavated for the joints with the bedding material specified or indicated in the drawings for use in the pipe zone. If no bedding material is specified or indicated, use native or imported sand.
C. Inspect each pipe and fitting before lowering the buried pipe or fitting into the trench. Inspect the interior and exterior protective coatings. Patch damaged areas TRENCHING, BACKFILLING, AND COMPACTING 312316-6
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
in the field with material recommended by the protective coating manufacturer.
Clean ends of pipe thoroughly. Remove foreign matter and dirt from inside of pipe and keep clean during and after installation.
D. Handle pipe in such a manner as to avoid damage to the pipe. Do not drop or dump pipe into trenches under any circumstances.
E. When installing pipe, do not deviate more than 1 inch from line or 1/4 inch from grade. Measure elevation at the pipe invert.
F. After pipe has been bedded, place pipe zone material simultaneously on both sides of the pipe, in maximum 8-inch lifts, keeping the level of backfill the same on each side. If no pipe zone material is specified or indicated, use native or imported sand. Carefully place the material around the pipe so that the pipe barrel is completely supported and no voids or uncompacted areas are left beneath the pipe. Use particular care in placing material on the underside of the pipe to prevent lateral movement during subsequent backfilling.
G. Compact each lift to the relative compaction specified herein.
H. Push the backfill material carefully onto the backfill previously placed in the pipe zone. Do not permit free-fall of the material until at least 2 feet of cover is provided over the top of the pipe. Do not drop sharp, heavy pieces of material directly onto the pipe or the tamped material around the pipe. Do not operate heavy equipment or a sheepsfoot wheel mounted on a backhoe over the pipe until at least 3 feet or one-half of the internal diameter, whichever is greater, of backfill has been placed and compacted over the pipe.
I. When the pipe laying is not in progress, including the noon hours, close the open ends of pipe. Do not allow trench water, animals, or foreign material to enter the pipe.
J. Keep the trench dry until the pipe laying and jointing are completed.
3.10 BACKFILL COMPACTION
A. Unless otherwise shown in the drawings or otherwise described in the specifications for the particular type of pipe installed, relative compaction in pipe trenches shall be as follows:
1. Pipe Zone: 90% relative compaction.
2. Backfill in Trench Zone: 95% relative compaction.
3. Gravel for Foundation Stabilization: 80% relative density.
4. Refill for Overexcavation: 80% relative density.
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CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
B. Compact trench backfill to the specified relative compaction. Compact by using mechanical compaction or hand tamping. Do not use high-impact hammer-type equipment except where the pipe manufacturer warrants in writing that such use will not damage the pipe.
C. Compact material placed within 12 inches of the outer surface of the pipe by hand tamping only.
D. Do not use any axle-driven or tractor-drawn compaction equipment within 5 feet of building walls, foundations, and other structures.
3.11 MATERIAL REPLACEMENT
Remove and replace any trenching and backfilling material that does not meet the specifications, at the Contractor's expense.
3.12 PLACING SAND-CEMENT SLURRY BACKFILL
Place sand-cement slurry backfill in a uniform manner that will prevent voids in or segregation of the material. Remove foreign material that falls into the excavation or trench. Do not commence backfilling over or place any material over the slurry cement backfill until at least four hours after placing the sand-cement slurry.
END OF SECTION
LEAKAGE AND INFILTRATION TESTING 330130-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
SECTION 330130 LEAKAGE AND INFILTRATION TESTING
PART 1 - GENERAL
1.01 DESCRIPTION
This section includes testing of sewers not intended to be pressurized in excess of 5 psi or 12 feet head of water. Leakage test is by internal air pressure or water.
Infiltration test is by measurement of rate of flow of water.
1.02 RELATED WORK SPECIFIED ELSEWHERE
Sanitary Sewer System Television Inspection: 330131.
PART 2 - MATERIALS
2.01 TEST PLUGS
Inflatable and expandable type, braced to contain 5 psi over the pipe cross-section area.
2.02 PRESSURE-RELIEF VALVE
Set to limit the internal pipe test pressure to 5 psi.
PART 3 - EXECUTION
3.01 SELECTION OF ALTERNATE TEST CRITERIA
A. When more than one pipe size is included in a test section, determine the test time by the criteria of ASTM F1417 for plastic pipe.
B. If the entire test section is submerged in groundwater, test for infiltration only.
3.02 PREPARATION OF THE PIPELINE
A. Prior to testing, flush and clean the pipeline to wet the pipe surface and clean out debris.
B. Plug pipe outlets, including stoppers in laterals, to resist the leakage test pressure.
3.03 LEAKAGE TEST
A. Test for leakage or for infiltration by standard hydrostatic or low pressure air test.
Test each section of pipe between manholes, along with the manholes. Use the LEAKAGE AND INFILTRATION TESTING 330130-2
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
air test where the difference in elevation between the invert of the upper structure and the invert of the lower structure is more than 10 feet.
B. Test each section of pipe subsequent to the last backfill compacting operation.
3.04 HYDROSTATIC TEST PROCEDURE
A. Test each section of pipe between two successive structures by closing the lower end of the pipe to be tested and the inlet pipe of the upper structure with plugs or stoppers. Fill the pipe and structure with water to a point 5 feet above the invert of the open pipe in the upper structure.
B. In the beginning of the test, the elevation of the water in the upper manhole should be measured to a point on the manhole rim. After 4 hours, the water elevation in the upper manhole shall be measured from the same point on the manhole rim to determine any loss of water during the test period.
C. The total leakage shall be the decrease in volume of water in the upper structure.
The leakage shall not exceed 0.025 gpm per inch of nominal diameter of pipe per 1,000 feet of pipe being tested.
D. Should the test result in excess leakage, the City Standards permit drawing off water to test the manholes that contained the water. This test is done by plugging all the openings in the manholes and filling it with water to the same elevation as existed during the test. The leakage from the manhole may be deducted from the total leakage of the test section to calculate the test leakage of the pipe. After testing is complete, the manhole shall be waterproofed with grouting or other approved methods by the City.
E. If the leakage is greater than allowed, overhaul the pipe and, if necessary, replace and re-lay until the joints and pipe comply with this test. Complete tests before trench is paved.
3.05 AIR TEST
A. Conduct air tests per the following standards:
Pipe Material
Specification
Section
ASTM
Specification
PVC 333112 F1417, Table 1
B. Test each section of pipe between two successive manholes by plugging pipe outlets with test plugs. Add air slowly until the internal pressure is raised to 4.0 psig. The compressor used to add air to the pipe shall have a blowoff valve set at 5 psig so that the internal pressure in the pipe never exceeds 5 psig. Maintain the internal pressure of 4 psig for at least two minutes to allow the air temperature to stabilize, then disconnect the air supply and allow the pressure to decrease to 3.5 LEAKAGE AND INFILTRATION TESTING 330130-3
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
psig. Measure the time in minutes that is required for the internal air pressure to drop from 3.5 psig to 2.5 psig. Compare the results with the values tabulated in the referenced ASTM specifications above.
C. If the pressure drop from 3.5 psig to 2.5 psig occurs in less time than the specified values, overhaul the pipe and, if necessary, replace and re-lay the pipe until the joints and pipe hold satisfactorily under this test.
D. Guard against the sudden expulsion of a poorly installed plug or a plug that is partially deflated.
3.06 TEST FOR INFILTRATION
A. If, in the construction of a section of the sewer between structures, excessive groundwater is encountered, close the end of the pipe at the upper structure sufficiently to prevent the entrance of water. Discontinue pumping groundwater for at least three days. Then test the section for infiltration. The infiltration shall not exceed 0.025 gpm per inch of diameter per 1,000 feet of main line pipe being tested as measured at the downstream structure. Test period shall be at least eight hours.
B. Where infiltration exceeds the maximum acceptable, immediately uncover the pipe and reduce the infiltration to within the maximum acceptable by replacing, relaying, or encasing the pipe in concrete.
3.07 CORRECTION OF OBSERVED LEAKS
Even though the infiltration is less than the maximum acceptable, stop any individual leaks that may be observed.
3.08 INSPECTION BY CONTRACTOR FOR DAMAGED OR DEFECTIVE PIPE IN PLACE
A. After backfilling and pavement replacement is complete and upon completion of the air test or infiltration test, inspect the pipe for damage and other defects by means of closed-circuit television (CCTV). Television inspection shall be in accordance with Section 330131.
B. Schedule the inspection in advance with the Owner's Representative.
C. If the CCTV inspection indicates any defects, excavate and repair or replace the faulty materials and construction and restore the work and the damage to work of others.
END OF SECTION
SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
SECTION 330131 SANITARY SEWER SYSTEM TELEVISION INSPECTION PART 1 - GENERAL
1.01 DESCRIPTION
This section includes television inspection digital audio-visual recording and reports associated with inspection of sanitary sewers.
1.02 RELATED WORK DESCRIBED ELSEWHERE
A. PVC Gravity Sewer Pipe: 333112.
1.03 DEFINITIONS
A. Television Inspection: Operation necessary to complete a true-color audio-visual inspection for verification of existing internal sewer line conditions. Furnish labor, materials, equipment, tools, and other incidental services for CCTV inspection.
B. MPEG: MPEG, which stands for Moving Pictures Expert Group, is the nickname given to a family of international standards fused for coding audio-visual information in a digital compressed format. For the purposes of this specification, digital audio-visual coding has a resolution of 352 pixels (x) by 240 pixels (y) and an interlaced frame rate of 30 frames per second. MPEG coding shall be named using the .mpg as the file extension.
C. Compact Disk-Read Only Memory (CD-ROM): For the purposes of this specification, CD-ROM shall be defined as a CDaccordance with the ISO-9660 Level 2 specifications.
PART 2 - MATERIALS
2.01 GENERAL
Furnish the television inspection studio, television camera, audio-visual digital encoding equipment/software, and other necessary equipment, materials, electricity, labor, technicians, as may be needed to perform the television inspection.
2.02 TELEVISION INSPECTION EQUIPMENT
A. The television inspection equipment shall be capable of inspecting a minimum of 1,000 feet of sewer line, when entry into the sewer can be accessed from the upstream and downstream manholes. When entry is at one end only, the inspection equipment shall be capable of inspecting 750 feet by a self-propelled SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-2
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
unit. The inspection equipment shall be capable of clearly televising the interior of a 6-inch-diameter sewer and larger sizes.
B. Transport the television equipment in a stable condition through the sewer line to be inspected. Throughout the inspection, position the camera equipment with the camera directed along the longitudinal axis of the sewer. When the television equipment is towed by winch and bond through the sewer line, the winches shall be stable with either locking or ratcheting drums. Winches shall be inherently stable under loaded conditions. The bonds shall be steel or of an equally nonelastic material to ensure the smooth and steady progress of the camera extension or traction through the sewer conduit. Prevent damage to the sewer conduit during the television inspection. In the case where the Contractor, for any reason, causes damage such as would be caused by incorrect deployment of bonds or retrieval of lodged equipment, the cost of repair or remedy shall be borne by the Contractor.
2.03 TELEVISION CAMERA
A. Use a television camera specifically designed and constructed for sewer pipeline inspection. The camera shall be waterproof and shall be operative in any conditions that may be encountered in the inspection environment. Provide a color pan and tilt camera to facilitate the inspection of service laterals and sewer line and manhole defects. The television camera shall be capable of 360-degree rotational scan indicating salient defects. The tilt arc shall not be less than 225 degrees unless otherwise approved
adjustment of focus and iris shall provide a minimum focal range of 3 inches in Provide a visual size reference visible in front of the - B. The distance along the sewer in focus from the initial point of observation shall be a minimum of twice the vertical height of the sewer.
C. The illumination shall be such as to allow an even distribution of the light shadowing.
D. The view seen by the television camera shall be transmitted to a monitor of not less than 11 inches in size. The television camera shall be capable of receiving and transmitting a picture having not less than a resolution 352(x) by 240(y). The travel speed of the television inspection camera (through the sewer) shall be Representative 6 inches per second under normal conditions.
E. Test the television inspection equipment to verify the picture quality. Use the to clearly differentiate between the following colors: white, yellow, cyan, green, magenta, red, blue, and black.
SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-3
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
F. The television inspection equipment shall be of such quality as to enable the following to be achieved:
1. Color: With the monitor adjusted for correct saturation, the six colors plus black and white shall be clearly resolved with the primary and complementary colors in order of decreasing luminance.
2. Linearity: The background grid shall show squares of equal size, without convergence/divergence over the whole of picture. The center circle shall appear round and have the correct height/width relationship (±5%).
3. Resolution: The live picture must be displayed on a digital or analog monitor capable of providing a clear, stable image free of electrical interference with minimum horizontal resolution not less than 352(x) by 240(y) lines.
4. Color Consistency: To ensure that the camera shall provide similar results when used with its own illumination source, the lighting shall be fixed in intensity prior to commencing the survey. In order to ensure color consistency, no variation illumination shall take place during the inspection.
5. picture color consistency against the color bar. Any differences will necessitate resurvey of the new length or lengths affected, at the
6. The CCTV monitor display shall incorporate an automatically updated record in feet and tenths of a foot of the distance along the line from the cable calibration point to the center point of the camera or center point of the transducer, whichever unit is being used. The relative positions of the two center points should also be noted. Use a metering device that enables the cable length to be accurately measured; this shall be accurate ±1% or 6 inches whichever is greater. Demonstrate that the tolerance is being achieved by tape measurement between manholes on the surface. This taped measurement must be included on each television log both written and digital.
7. Representative will instruct the Contractor to provide a new device to instruct the Contractor in writing, to resurvey those lengths of sewer first inspected with the original measuring device using the new measuring device.
8. Audio-visual recordings and collected data made during the television inspection shall become the property of the Owner. Submit to the Owner immediately upon completion of the television inspection.
SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-4
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
2.04 TELEVISION STUDIO
The television studio shall be large enough to accommodate three people for the purpose of viewing the television monitor while the inspection is in progress. The television studio shall be insulated against noise and extremes in temperature and shall be provided with means of controlling external and internal sources of light in a manner capable of ensuring that the monitor screen display is in accordance access to view the television screen at all times. Locate the central control panel and television camera control in the mobile television studio. Mount the television studio on a mobile vehicle (truck or trailer), which allows safe and orderly movement of the inspection equipment throughout the jobsite.
PART 3- EXECUTION
3.01 TELEVISION INSPECTION
A. Inspect sewer pipelines with pan and tilt conventional television imagery so as to record relevant features and defects of the pipeline under inspection. Inspection Representative. Perform cleaning in accordance with the requirements of the contract documents. A skilled technician or supervisor who shall be located at the control panel in the mobile television studio shall control the operation of the television equipment.
B. If television inspection of an entire section cannot be successfully performed from one manhole, perform a reverse setup to obtain a complete television inspection.
No additional payment will be made for a reverse setup.
C. Provide a complete television inspection of both the upstream and downstream manholes beginning at the top of each manhole and panning down to inspect the entire manhole.
D. Whenever prevailing conditions allow, position the camera head to reduce the risk of picture distortion. In circular sewers, position the camera lens centrally (i.e., in prime position) within the sewer. In noncircular sewers, picture orientation shall be taken at mid-height, unless otherwise agreed, and centered horizontally. Direct the camera lens along the longitudinal axis of the sewer when in prime position.
A positioning tolerance of ±10% of the vertical sewer dimension shall be allowed when the camera is in prime position.
E.
Representative will reject any television inspection that, because of high flow conditions or for any other reason, does not produce an effective survey of the sewer pipe. If the water level is greater than 25% of the pipe diameter, conventional television inspection shall not be attempted without prior approval SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-5
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
Representative in writing.
F. Do not pull a cleaning device in front of the television inspection camera during the taping of the sewer line.
3.02 DIGITAL AUDIO/VISUAL RECORDING
A. Take continuous digital video recordings of the inspection view as it appears on the television monitor. It is intended that a digital video recording will be made of the complete television inspection of the sewer lines constructed as part of this project. The recording shall also be used as a permanent record of defects. The recording shall be MPEG file format. The digital video encoding shall include both sound and video information that can be reproduced with a video image equal or very close to the quality of the original picture on the television monitor. The replay of the recorded video information, when reviewed by Windows Media PlayerTM, shall be free of electrical interference and shall produce a clear, stable image. The audio portion of the composite digital coding shall be sufficiently free of electrical interference background noise to produce an oral report that is clear and completely and easily discernible.
B. The audio portion of the inspection report shall include the location or identification of the section, the manhole-to-manhole direction of travel, and the distance traveled on the specific run encountered. The inspection camera equipment shall be on the specific run encountered. Continuously connect the inspection camera equipment to the television inspection or monitoring equipment. The recording and monitoring equipment shall have the builtRepresentative to instantly review both the audio and video quality of the recordings during the television survey. Playback speed shall be continuously adjustable from one-third normal speed for slow-motion viewing to normal playback speed.
C. Create separate MPEG files for each sewer line segment. In case of a reverse setup, store such inspection in a separate MPEG file. MPEG files shall be written to CD-ROM or DVDMultiple MPEGs may exist on each CD-ROM or DVD-ROM. Each CD-ROM or DVD-ROM shall be labeled, at a minimum, with the following information: Owner, Engineering Firm, Project Name, Date of creation, ID number, Sewer Line D. Name the MPEG files according to the following file specification: [Start Manhole Number]_[End Manhole Number]_[Month]_[Day]_[Year].mpg
E.
of poor image quality, excessive bit rates, inconsistent frame rates, or any other SANITARY SEWER SYSTEM TELEVISION INSPECTION 330131-6
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
3.03 TELEVISION INSPECTION REPORTS
A. Prepare a television inspection report covering the television inspection work and the information acquired. Prior to beginning work, submit a sample hardcopy B. Report sewer defects in accordance with the National Association of Sewer Service Companies (NASSCO) program known as Pipeline Assessment and refuse any inspection report that does not comply with the PACP program.
C.
is provided.
3.04 QUALITY CONTROL
A. Operate a quality control system that will effectively gauge the accuracy of inspection reports produced by the operator.
B.
present when assessments of the sewer integrity are being determined. When Representative sufficient details and information for such audit assessment. satisfactory, the Contractor, without any additional compensation, shall recode and resubmit any data or reports that the Ow
necessary.
END OF SECTION
PVC GRAVITY SEWER PIPE 333112-1
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
SECTION 333112 PVC GRAVITY SEWER PIPE
PART 1 - GENERAL
1.01 DESCRIPTION
This section includes materials, installation, and testing of PVC gravity sewer pipe conforming to ASTM D3034. 1.02 RELATED WORK SPECIFIED ELSEWHERE A. Precast Circular Concrete Manholes: 034210.
B. Trenching, Backfilling, and Compacting: 312316.
C. Leakage and Infiltration Testing: 330130.
D. Sanitary Sewer System Television Inspection: 330131.
1.03 SUBMITTALS
A. Submit reports on testing per ASTM D3034 (pipes 4 inches though 12).
PART 2 - MATERIALS
2.01 PVC MATERIAL
Additives and fillers, including stabilizers, antioxidants, lubricants, colorants, etc., shall not exceed 10 parts by weight per 100 of PVC resin in the compound.
2.02 PIPE
A. Pipe 4 through 12 inches shall conform to ASTM D3034, SDR 35.
2.03 JOINTS
Provide elastomeric gasket joints of the push-on type, conforming to ASTM D3212.
2.04 GASKETS
Gaskets for push-on joints shall conform to ASTM F477.
2.05 FITTINGS
A. Fittings for pipe 4 through 12 inches shall conform to ASTM D3034, SDR 35.
PVC GRAVITY SEWER PIPE 333112-2
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
2.06 MANDREL FOR FIELD TESTING OF PIPE DEFLECTION
The mandrel shall:
A. Be a rigid, nonadjustable, odd-numbering-leg (nine legs minimum) mandrel having an effective length not less than its nominal diameter.
B. Have a minimum diameter at any point along the full length as follows:
Pipe Material
Nominal Size
(inches)
Minimum Mandrel Diameter
(inches)
PVC-ASTM D3034
(SDR 35) 10 8.84
PVC-ASTM D3034
(SDR 35) 12 10.51
C. Be fabricated of steel; be fitted with pulling rings at each end; be stamped or engraved on some segment other than a runner indicating the pipe material specification, nominal size, and mandrel outside diameter (e.g., PVC, D 3034-8"-
7.524"); and be furnished in a carrying case labeled with the same data as stamped or engraved on the mandrel.
D. All costs incurred by the Contractor attributable to mandrel and deflection testing, including any delays, shall be borne by the Contractor at no cost to the Owner.
PART 3 - EXECUTION
3.01 INSTALLING PVC SEWER PIPE
A. Install in accordance with Section 312316, ASTM D2321, and as described below.
B. Pipe shall not deviate more than 1 inch from line or 1/4 inch from grade. Measure for grade at the pipe invert.
C. Minimum bedding thickness shall be as specified in Section 312316.
D. Lay pipe without break, upgrade from structure to structure, with the socket ends of the pipe upgrade.
E. Do not use the pipe as a drain for removing water that has infiltrated into the trench.
F. After joint assembly, bring the bedding material up to pipe spring line. Bedding material shall be imported sand per Section 312316. Place the bedding material on each side of the pipe. Tamp the bedding material into final position at pipe PVC GRAVITY SEWER PIPE 333112-3
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
spring line and continue to the top of the pipe. Relative compaction shall be in conformance with Section 312316.
G. Then place bedding material to 6 inches above the top of the pipe and compact to the same relative compaction as in the pipe zone per Section 312316. The remainder of the trench backfill shall be native material, installed per Section 312316.
H. Do not use hydro-hammers to compact bedding or backfill.
3.02 INSTALLING LATERALS
A. Each wye branch fitting shall have its barrel diameter equal to the diameter of the sanitary sewer main and the spur (or branch) diameter. Do not place wye branches within 5 feet of any structure.
B. Install wye fittings so that the outlet branch is inclined upward at an angle of 45 degrees. Join laterals to wye branch fittings at the sanitary sewer main by eighth bends. Eighth bends and quarter bends are a part of lateral sewer line.
C. End of the lateral shall be at least 3 feet below the existing or proposed grade of the ground at existing structure to be served or as called for in the drawings.
D. Laterals shall run perpendicular to the sewer main at a minimum grade of 2%. Bed laterals the same as the sewer main into which they connect.
E. Connect to existing laterals as indicated on the drawings.
3.03 INSTALLING PIPE AT MANHOLES AND STRUCTURES
A. Place a length of pipe of the same inside diameter as the adjoining pipe at the inlet and outlet to each manhole or structure. Use one of the following methods:
1. Directly cast a manhole coupling into the manhole base. Provide rubber-ring gasket in the coupling.
2. Stretch a rubber-ring gasket around the pipe to serve as a water stop when cast into the structure wall.
B. Do not cast pipe bells into manholes or structures. Cut off the bell so that no recess or offset appears on the exposed face from the inside wall of the pipe to the outside wall of the pipe. The pipe shall have a plain end, flush with the inside wall of the manhole or structure, or as shown in the drawings.
PVC GRAVITY SEWER PIPE 333112-4
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
3.04 TESTING FOR DEFECTS OF INSTALLED PIPE
Following placement and compaction of backfill and prior to placing permanent pavement, ball and mandrel the pipe to measure for obstructions (excessive deflections, joint offsets, and lateral pipe intrusions).
3.05 FIELD TESTING FOR PIPE DEFLECTION
A. Test installed pipe to ensure that vertical deflections for plastic pipe do not exceed the maximum allowable deflection. Maximum allowable deflections shall be governed by the mandrel requirements stated herein and shall nominally be:
Nominal Pipe Size Percentage
10 inches 7.5
12 inches 7.5
B. The maximum average inside diameter shall be equal to the average outside diameter per applicable ASTM standard minus two minimum wall thicknesses per applicable ASTM standards. Manufacturing and other tolerances shall not be considered for determining maximum allowable deflections.
C. Perform deflection tests not sooner than 30 days after completion of placement and compaction of backfill. Clean and inspect the pipe for offsets and obstructions prior to testing.
D. Pull a mandrel through the pipe by hand to verify that maximum allowable deflections have not been exceeded. Prior to use, the mandrel shall be certified by an independent testing laboratory. Use of an uncertified mandrel or a mandrel altered or modified after certification will invalidate test. If the mandrel fails to pass, the pipe will be deemed to be over-deflected.
E. Uncover any over-deflected pipe and, if not damaged, reinstall. Remove damaged pipe from the site. Any pipe subjected to any method or process other than removal, which attempts, even successfully, to reduce or cure any over-deflection, shall be uncovered, removed from the site, and replaced with new pipe.
3.06 LEAKAGE TEST
See Section 330130.
3.07 INSTALLING UNDERGROUND DETECTABLE METALLIC PIPE WARNING
TAPE FOR NONMETALLIC PIPE
Provide permanent, bright-colored, continuous-printed tape consisting of an aluminum or steel foil sheathed in a plastic laminate, not less than 2 inches wide by 3 mils thick. Provide green tape with printing which most accurately indicates type of buried service.
PVC GRAVITY SEWER PIPE 333112-5
CHANGE ORDER FOR CIP 2287 SOUTH 4TH STREET SEWER REPLACEMENT 24 Jul 2024
3.08 TESTING FOR ALIGNMENT AND GRADE
After the pipe has been installed, tested for leakage, backfilled to existing grade, and manholes raised to grade and resurfaced, "ball" the pipe from manhole to manhole with a sewer scrubbing ball. After balling the pipe, perform the following:
A. Perform television inspection per Section 330131. If deficiencies are observed, make a digital video recording and note defects requiring correction. Upon completing the corrective work, notify the Owner; the Owner will retelevise the affected portion of the pipeline system. Costs for retelevision will be billed to the Contractor.
END OF SECTION
Longbranch
Agenda Item No. 12
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Jim Munro, Police Chief
Scott Hallett, Five Cities Fire Authority Chief
SUBJECT: Public Safety Update
RECOMMENDATION
Receive an update from the Grover Beach Police Department and Five Cities Fire Authority on key public safety initiatives and highlights.
BACKGROUND
The purpose of this staff report is to provide the Council with an update from the City's two public safety departments (Grover Beach Police Department and the Five Cities Fire Authority) who are collectively responsible for carrying out the City’s Major City Goal of Public Safety.
Grover Beach Police Department
2024 has been a significant year for the Grover Beach Police Department (GBPD), marked by the retirement of long-serving Police Chief John Peters. Under Chief Peters' leadership, the department was positioned for continued success with the appointment of Police Chief Jim Munro.
Over the past 60 days, Chief Munro has met with each department employee individually, receiving overwhelmingly positive feedback on the current state of the department. The team indicated they greatly appreciate the ongoing support of the Council and the community. The department also recently welcomed newly promoted Commander Nelida Aceves to the Command Staff. Commander Aceves, a long-time member of the GBPD, is excelling in her new role, where she manages the daily operations of the Operations Division. Commander Bryan Millard continues to oversee the Support Division.
Currently, the Police Department is fully staffed with 24 full-time sworn officers, six full-time professional staff members and two part-time employees following an extensive online and wordof-mouth recruitment campaign. Although all 24 sworn positions are technically filled, three of the positions are officer trainees who are currently in training and not yet available for solo patrol. To further strengthen the team, the department recently opened a full-time Community Services Technician (CST) position to replace the current CST, who will attend the police academy in January 2025. Additionally, the department is pleased to welcome Sergeant Jeremy Douglas, who joined the department on September 16, 2024, filling the vacancy created by Commander Aceves' promotion. Retaining current staff remains a key priority moving forward.
The department was very active during the summer months due to increased tourism, traffic, and community events. Comparing January to August 2024 with the same period last year, the department saw a 18% decrease in property crimes, 13% increase in Part “A” offenses (typically Staff Report: Public Safety Update Page 2
September 23, 2024
felonies), 6% rise in case reports, and 20% increase in traffic accidents, while traffic citations decreased by 12%. An increased number of assaults, drug offenses, and sexual-related offenses accounted for a majority Part “A” offense increases. The rise in felony cases and the time associated with investigating them has impacted traffic and proactive enforcement. To address these challenges, the department established a new “Special Enforcement Detective” assignment focused on major crimes, drug issues, and directed enforcement. This role has already shown success, resulting in several arrests, investigations, and search warrants. The department also continues to enforce the City’s updated camping ordinance, leading to a significant decline in homeless encampments and related debris within the city. Currently, there are few if any encampments located within the city limits.
Looking ahead, the department is committed to investing in equipment and technology to enhance safety for both Police staff and the community in general. The department recently received six new Chevrolet Tahoe Police Patrol Vehicles, replacing an aging fleet and providing advanced safety features such as ballistic glass and door panels. Several recent grants have also enabled the department to make significant progress in areas that would otherwise be challenging. These grants include a state wellness grant allowing the department to develop a "wellness room" and workout facility and the department continues to collaborate with UC San Diego on a grant to expand the wellness program focusing on physical, mental, and financial health. Additionally, a $543,000 federal technology grant will fund new radio and camera equipment, and other grants will support DUI enforcement and the acquisition of traffic accident and electronic citation software.
The department anticipates receiving a total of $929,000 in grant funding this year, including a pending state tobacco enforcement grant.
The department’s continued focus through 2024 will remain on crime prevention, traffic enforcement, community outreach, and technological advancement. The department is planning a Citizen’s Police Academy and Volunteer Program as well as a dedicated traffic/motorcycle officer as staffing allows to address traffic concerns. Looking to the future, the department recognizes potential challenges, including anticipated population growth over time and its impact on staffing and response times, as well as increased training costs and requirements. Lastly, as identified in the City of Grover Beach Facility Needs Assessment presented to the council in September 2023, the current Police Department facility lacks the necessary workspace, storage, parking, ADA requirements, repairs, and other requirements of a 21st century police agency.
Department leadership will continue to be engaged in planning efforts to replace the current facility to better serve Police staff, crime victims, and the community.
Five Cities Fire Authority
The Five Cities Fire Authority (FCFA) was created to increase service levels to residents, businesses, and visitors within the FCFA service area, ensure consistent and professional training standards, and increase operational efficiencies. The FCFA has a service area of approximately 10 square miles that encompasses the communities of Arroyo Grande and Grover Beach, as well as contract fire services to the Oceano service area. The communities served by the FCFA have a combined population of approximately 38,768 people with an influx of visitors throughout the year. The Fire Chief leads the FCFA with the assistance of three shift Battalion Chiefs, nine Captains, nine Engineers, six Firefighters, one Operations Manager, one reserve Captain (radio communications manager), and one part-time Office Assistant. The FCFA currently responds from two fire stations to approximately 4,600 calls per year and is governed by a four-member Board of Directors (which includes Council Members Rushing and Weirick) with the City Managers of Grover Beach and Arroyo Grande serving as executive management.
Staff Report: Public Safety Update Page 3
September 23, 2024
The FCFA has had an eventful year with significant changes to the organization. A Fire Department Analysis was completed by consulting firm Baker Tilly in February 2023 which provided numerous recommendations to the organization that have been implemented in FY 2024-25. This work coincided with the request from the Oceano Community Services District (OCSD) to divest from the FCFA and the retirements of Battalion Chief Riki Heath and Fire Chief Steve Lieberman at the end of 2023. The Baker Tilly analysis included a recommendation to transition to shift Battalion Chiefs, which required the hiring of an additional Battalion Chief and filling the vacancy created by the retirement of Chief Heath in fall 2023. Chief Salce transitioned from his previous 40-hour schedule to shift Battalion Chief, Chief Ryan Bird was hired in November 2023 from the Fresno Fire Department, and longtime FCFA employee Craig Angello was promoted from Captain to Battalion Chief in February 2024.
The OCSD divestiture process has included negotiating a service agreement between the County of San Luis Obispo and the FCFA to provide funding for continued service to the Oceano community. This process began in 2023 and is scheduled to conclude on October 17, 2024 when the Local Area Formation Commission is requested to approve the OCSD divestiture. The service agreement is for a term of three years with the option to extend twice on an annual basis. The terms of this agreement were guided by the recommendations in the Baker Tilly analysis.
Following Chief Lieberman’s retirement at the end of 2023, retired Fire Chief Keith Aggson was brought in to serve as the Interim Fire Chief during the Fire Chief recruitment process. On April 29th, 2024, Fire Chief Scott Hallett was appointed to the lead the FCFA. Additionally, Dani Klein was hired as a part time assistant in May 2024. With the agreement between the County and FCFA in place along with a short-term agreement with OCSD, the FCFA opened the recruitment process to fill firefighter vacancies in July 2024. The recruitment yielded 200 applicants from across the state with a wide array of education and experience. The FCFA is very excited to have five highly qualified recruits that have begun the background investigation process. The recruit academy is anticipated to start in mid-November and the firefighters to be placed on shift by the beginning of the new year, following an eight-week recruit academy. The FCFA will also be conducting promotional testing in the coming months to fill Captain and Engineer vacancies.
To provide successional training and enhance response capabilities, the FCFA has added several individuals to regional response teams in 2024. This concept of regionalization was developed to capitalize on the specialized training and equipment agencies can provide throughout the county without overburdening one agency. This provides a much more cost effective and efficient emergency response model to high risk/low frequency events. The addition of FCFA members to these regional teams will provide direct benefit back to the communities served by the FCFA. The regional teams include the San Luis Obispo Regional Hazardous Materials Response Team, San Luis Obispo County USAR (urban search and rescue) Team, and the San Luis Obispo Type 3 Incident Management Team.
Training continues to be a high priority for the FCFA. Successional training and career development will be vital to continuing to meet the response demands and safety of our communities and staff. Year to date in 2024, the FCFA has completed over 5,080 hours of training including hosting State Fire Marshal-approved wildland and confined space training. Staff has attended numerous training courses on Incident Management, Arson Investigation, Public Information, Confined Space, Explosives, and Leadership training. FCFA staff also participated in the City of Grover Beach Emergency Operations Center exercise as part of the countywide Nuclear Power Plant drill. The FCFA has also finalized an Instructor Services Agreement with Alan Hancock College and will be sending a member to the National Fire Academy later this year.
Staff Report: Public Safety Update Page 4
September 23, 2024
A key element to response readiness is the apparatus and equipment the FCFA utilizes for response. As apparatus and equipment age and technology advances, it is crucial to assure the dependability and performance of these vital assets. The FCFA received new auto extrication equipment through a grant from the Office of Traffic Safety in May 2024. A new tractor drawn arial ladder truck (tiller) and Type 1 engine has been ordered with delivery expected in 2026. The type 3 engine placed in service in August 2023 has been deployed as a first-out engine to improve reliability of response and reduce overall maintenance cost of FCFA’s aging fleet. Three staff vehicles that were beyond their useful service life were sold at auction in July 2024. On September 6, 2024, the Friends of Five Cities Fire nonprofit organization approved a $10,000 dollar donation to FCFA to assist with the purchase of a new ventilation prop to expand our training capabilities.
In addition to emergency response, a key function of the FCFA is community risk reduction and prevention. The FCFA has worked closely with the Community Development Departments in both Grover Beach and Arroyo Grande to improve compliance with State mandates and requirements of the fire code to protect citizens and first responders. Year to date in 2024, the following inspections have been completed in Grover Beach:
• 112 multi-family/hotel buildings
• 4 fireworks booths
• 291 weed abatement letters issued after initial inspections • 14 lots abated for an assessment of services
• Food booth inspections were conducted at community events held at Ramona Park The FCFA has also been actively involved in community engagement and public education in 2024. The FCFA held two wildfire preparedness neighborhood events to promote the Ready, Set, Go program sponsored by the Friends of Five Cities Fire and PG&E including an event on Margarita Avenue in Grover Beach. FCFA attended the “Strawberries through Grover” event in May where the engine companies displayed the new auto extrication equipment and provided tours of the fire engine while Chief Hallett served as a judge for the strawberry pie contest. FCFA also participated in the career day at Arroyo Grande High School and have hosted numerous ride a longs throughout the year for those individuals seeking a career in the fire service. Lastly, FCFA is excited to host an Open House on October 12 at Fire Station 1 in Arroyo Grande.
To prepare for the future of FCFA, a Request for Proposals was issued to complete a Community Risk Assessment / Standards of Cover / Strategic Plan. Four proposals have been received from reputable consulting firms to complete the study. Standards of Cover is a systematic way of looking at the basic service provided by an emergency response agency. The purpose of a Standard of Cover document is to provide a system which will assist with:
• Assessing community fire and non-fire risk
• Defining baseline and benchmark emergency performance standards • Analysis of current response capabilities in terms of time and on-scene performance • Development of standards describing how resources shall be allocated and deployed to maximize emergency response effectiveness
• Supporting strategic planning and policy development relative to resource procurement and allocation
The importance of these finding will help guide the FCFA, by providing scientific data that will support the strategic plan and identify areas for improving emergency service delivery in the future.
The recommendation to award the contract will be presented to the FCFA Board at the October 21st, FCFA Fire Board meeting.
Staff Report: Public Safety Update Page 5
September 23, 2024
FISCAL IMPACT
There is no fiscal impact associated with this item.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Receive an update on key public safety activities and highlights from the Grover Beach Police Department and the Five Cities Fire Authority; or
2. Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Agenda Item No. 13
Novembe
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
SUBJECT: Council Positions on November 2024 Statewide Ballot Measures
RECOMMENDATION
Receive a report on November 2024 statewide ballot measures relevant to City operations and supported by the League of California Cities and provide direction to staff on taking official positions on behalf of the City.
BACKGROUND
In March 2023, the Council adopted the City’s first Legislative Platform which outlines the City’s positions on priority issues that impact City operations. The Platform was then updated by the Council in February 2024, as shown in Attachment 1. Generally, the Platform is designed to authorize the City Manager to take positions on legislation that are consistent with the platform to allow for quick response communications, through opposition or support letters, to legislators when time is of the essence. However, the Platform requires that the City Council maintain sole authority to establish an initial position for any proposed legislation that would result in the matter coming before voters as a statewide ballot measure.
There are three statewide ballot measures included in the November 2024 election that may have impacts on the City’s operations and are consistent with both the City’s Legislative Platform and Council Goals shown in Attachment 2. These measures, described below, are supported by the League of California Cities (Cal Cities), which encourages support from all cities.
Proposition 4
Proposition 4 would allow the State to issue a $10 billion climate bond for funding to communities for various programs aimed at mitigating the impacts of climate change. Examples of funding use include stormwater capture and reuse, local water conservation programs, state and local fire prevention, sea level rise mitigation and extreme heat mitigation. The FY 2023-25 Council Goals include Water Supply and Resiliency as one of the Other Important Goals. Additionally, the City’s Legislative Platform supports legislation that protects, increases and/or modernizes revenue streams for local priorities. Therefore, staff recommends the Council support Proposition 4.
Proposition 5
Proposition 5 would lower the voter approval threshold to 55% for bonds used for affordable housing, permanent supportive housing or public infrastructure. This is the same threshold as used for construction, rehabilitation and replacement of school facilities. The FY 2023-25 Council Goals include Housing and Homelessness as a Major City Goal and Building and Facility Improvements as an Other Important Goal. Additionally, as identified in the Facility Condition and Staff Report: Council Positions on November 2024 Statewide Ballot Measures Page 2 September 23, 2024
Needs Assessment presented to the Council in September 2023, the City’s facilities are aging with deferred maintenance needs and no longer have capacity to meet organizational and community needs. Necessary repairs or replacement of City facilities is estimated to cost between $15.3 and $27.5 million and the City does not have identified funding to meet these needs.
Therefore, staff recommends the Council support Proposition 5.
Proposition 36
Proposition 36 would increase penalties for repeat retail theft and repeal certain reductions in punishment enacted by previous Proposition 47. The measure would also redirect some drug possession offenders toward treatment, rather than incarceration, while increasing penalties for other drug-related crimes and adding fentanyl to the list of drugs to which felony charges may apply. The City’s Legislative Platform specifically supports legislation to add fentanyl to the list of illegal substances subject to the existing weight enhancements for criminal sentencing and supports any legislation that allows for greater crime reduction in the community. Therefore, staff recommends the Council support Proposition 36.
Other November 2024 ballot measures which do not appear to directly impact City operations are included in Attachment 3. Full ballot language may be found on the Secretary of State’s webpage:
https://www.sos.ca.gov/elections/ballot-measures/qualified-ballot-measures.
FISCAL IMPACT
There is no fiscal impact associated with this report or recommended actions.
ALTERNATIVES
The Council has the following alternatives to consider:
1) Receive a report on November 2024 statewide ballot measures relevant to City operations and supported by the League of California Cities and provide direction to staff on taking official positions on behalf of the City; or
2) Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. 2024 Legislative Platform
2. 2023-25 City Council Goals
3. Summary of 2024 Statewide Ballot Measures
City of Grover Beach
2024 Legislative Platform
Approved by City Council February 13, 2024
Contents
SECTION 1 – INTRODUCTION................................................................................................. 1
1.1 General Purpose.......................................................................................................... 1
1.2 Authority ...................................................................................................................... 1
1.2.1 Adoption. .............................................................................................................. 1
1.2.2 City Manager Authority. ........................................................................................ 1
1.2.3 Limit to City Manager Authority. ............................................................................ 1
1.3 Distribution................................................................................................................... 1 SECTION 2 – GENERAL GOVERNMENT................................................................................. 1
2.1 Local Control................................................................................................................ 1 SECTION 3 – LOCAL GOVERNMENT FINANCE...................................................................... 2 SECTION 4 – PUBLIC Safety .................................................................................................... 2
4.1 Emergency Response.................................................................................................. 2
4.2 Crime Reduction .......................................................................................................... 2
4.3 Victim’s Rights ............................................................................................................. 2 SECTION 5 – TRANSPORTATION AND PUBLIC WORKS....................................................... 3
5.1 General Infrastructure.................................................................................................. 3 SECTION 6 – RESOURCES AND ENVIRONMENT .................................................................. 3
6.1 Water Resiliency.......................................................................................................... 3
6.2 Organic Waste Disposal............................................................................................... 3 SECTION 7 – COMMUNITY DEVELOPMENT........................................................................... 3
7.1 Housing and Homelessness ........................................................................................ 3
7.2 Commercial Cannabis.................................................................................................. 4
7.3 Travel and Tourism...................................................................................................... 4 1 SECTION 1 – INTRODUCTION
1.1 General Purpose
The City of Grover Beach Legislative Platform (Platform) is adopted to formalize Council priorities and allow for expedient promotion of the City’s interests in legislative matters.
The Platform is designed to guide the Council and staff in taking appropriate action on legislative proposals and actions in the State and Federal governments.
1.2 Authority
1.2.1 Adoption - The Platform is developed with input from all City departments and is adopted by the City Council annually.
1.2.2 City Manager Authority – The City Manager or designee may take actions to support or oppose proposed legislation without prior approval of the City Council when consistent with the platform, provided that the City Council may set or change the City’s established position on any specific legislation even it inconsistent with this Platform’s general position.
1.2.3 Limit to City Manager Authority – The City Council will maintain sole authority to establish an initial position for any proposed legislation that would result in the matter coming before voters as a statewide ballot measure, such as California constitutional amendments, a statewide bond measure, or a measure amending a previously-approved statewide ballot measure.
1.3 Distribution
Upon the Council’s annual approval, the Legislative Platform shall be distributed to California’s U.S. Senators, U.S. Congressmembers, as well as all California State Constitutional offices representing the City, all California State Senator(s) and Assemblymember(s) representing the City, the National League of Cities and the League of California Cities.
SECTION 2 – GENERAL GOVERNMENT
2.1 Local Control
• Support legislation that enhances local control for various permitting, land use, contracting and discretionary actions and allows cities to address the needs of local communities within a framework of regional cooperation
• Oppose legislation that preempts local authority and impedes the City’s ability to address community needs.
• Oppose legislation that imposes unfunded or insufficiently funded mandates by the State.
2 SECTION 3 – LOCAL GOVERNMENT FINANCE
• Support legislation that protects, increases and/or modernizes revenue streams for local priorities.
• Support legislation to provide full and prompt reimbursement to all local agencies for all state-mandated programs and/or infractions and losses associated with local revenue shifts.
• Support legislation that creates streamlined and less competitive funding opportunities for cities with smaller budgets, geographical size and population, such as the City. • Support legislation that fully funds positions in State and Federal agencies that can accelerate the prompt administration of funding and reimbursements from those agencies to the City.
• Support legislation that sustains funding for grants awarded by the State or Federal government.
• Oppose legislation that mandates new duties, responsibilities or obligations to a City under state realignment.
• Oppose legislation that increases the threshold for voters to pass new or increased state or local taxes needed to fund local services and infrastructure. • Oppose legislation that eliminates or restricts control of or creates barriers to the City’s revenue sources.
• Oppose legislation that restricts the City’s ability to contract for goods or services or otherwise increases costs of contracting for goods or services.
SECTION 4 – PUBLIC SAFETY
4.1 Emergency Response
• Support legislation to provide funding for disaster prevention efforts, emergency response planning, and training and equipment for response and recovery efforts. • Support legislation to develop and implement statewide-integrated public safety communication systems.
4.2 Crime Reduction
• Support legislation to allow for greater crime reduction in the community. • Support legislation to add fentanyl to the list of illegal substances subject to the existing weight enhancements for criminal sentencing.
4.3 Victim’s Rights
• Support legislation increasing the rights of victims of crimes. 3 SECTION 5 – TRANSPORTATION AND PUBLIC WORKS
5.1 General Infrastructure
• Support legislation providing funding for revolving loan fund programs to assist with financing capital costs of infrastructure improvements, including facility replacements. • Support legislation to expedite project delivery processes and expand project delivery methods for use by all cities for facilities and infrastructure. • Support legislation that secures state and federal fees and taxes originally programmed for roadway repairs, highway congestion management and transportation improvement projects.
• Oppose legislation that slows, impairs or eliminates funding for public infrastructure.
SECTION 6 – RESOURCES AND ENVIRONMENT
6.1 Water Resiliency
• Support legislation and administrative actions that provide funding or grant programs for energy and water efficiency improvements.
• Support legislation that provides funding for key water supply and infrastructure grant and loan programs.
6.2 Organic Waste Disposal
• Support legislation that provides additional funding or other assistance to implement organic waste disposal requirements.
• Support legislation providing funding for smaller cities to pursue carbon neutral solutions.
SECTION 7 – COMMUNITY DEVELOPMENT
7.1 Housing and Homelessness
• Support legislation to streamline all types of housing development while protecting the City’s permitting, fees and regulatory processes.
• Support legislation to providing funding mechanisms for infrastructure needed for housing development.
• Support legislation providing funding for homeless services and shelter projects and operations.
• Support legislation to allow the City more flexibility in creating shelters and temporary and permanent housing.
4 • Support legislation to provide funding for cleanup efforts as a result of homeless encampments.
7.2 Commercial Cannabis
• Support legislation that provides for reforms of regulatory barriers to the legal cannabis industry
• Support legislation that allows for the sale of food and non-alcoholic drinks at cannabis retailers that permit onsite consumption of cannabis products.
7.3 Travel and Tourism
• Oppose legislation that would reduce or eliminate online travel agencies or platforms from collecting and remitting Transient Occupancy Tax to local jurisdictions.
City of Grover Beach
FY 2023-25 City Council Goals
MAJOR CITY GOALS
ECONOMIC DEVELOPMENT AND COMMUNITY PROMOTION. Strengthen and maintain a businessfriendly environment, implement strategies that build upon existing efforts in business retention with a focus on vulnerable sectors and populations, pursue business attraction and commercial development especially on West Grand Avenue, expedite permit processing, and promote tourism and hotel development.
HOUSING AND HOMELESSNESS. Work with developers and non-profits in efforts to increase housing availability with a focus on affordable housing; continue partnerships with regional agencies and organizations to address homelessness and related sheltering issues in the city and region, including supporting completion and operation of temporary shelter facilities in the City.
PUBLIC SAFETY. Ensure quality police, fire and emergency medical services by providing proper support, including implementation of a new fire services structure and funding, training and leadership development resources to meet service demands and growing challenges in such areas as homelessness, behavioral health, and social justice; and continue to engage with regional agencies, local businesses and the community in these efforts.
STREET MAINTENANCE AND COMPLETE STREETS. Continue to complete Measure K-14 street improvements on arterials and local streets; create a maintenance plan and related funding for improved streets; pursue opportunities to design and build safer, more pedestrian and bicycle friendly “complete streets” by incorporating where feasible bicycle lanes, sidewalks, street lights, crosswalks, trees/landscaping and other traffic calming design strategies.
OTHER IMPORTANT GOALS
BUILDING AND FACILITY IMPROVEMENTS. Support city programs, operations and assets by ensuring that our public facilities, including parks and buildings, are maintained, improved and expanded to meet community needs into the future; strategically develop priorities and funding plans by evaluating deferred maintenance, safety, health, accessibility, energy, and long-term needs.
COMMUNITY ENGAGEMENT. Continue a strong commitment to transparency and public participation in our city government through existing and new programs, initiatives and events designed to encourage community members, including youth, engagement in key community decisions; formalize our practices by adopting and implementing a public participation plan and policies.
WATER SUPPLY AND RESILIENCY. Meet existing and long-term water needs through by studying water resiliency alternatives and other regional efforts and by continuing water conservation; identify other feasible strategies to ensure long-term water resiliency.
ADDRESS AS RESOURCES PERMIT
CITY AND SCHOOL PARTNERSHIP. Establish a framework for communication between city officials and local public TK-12 education partners' that operate within the city supporting a Community Schools model that provide benefits for our youth, families, and the community 24/7 through more intentional alignment. Maximize each jurisdiction’s existing facilities and programs in partnership that benefits all, and discuss potential parallel policy options for shared adoption.
CODE COMPLIANCE. Prioritize the City’s code compliance program to quickly and effectively enforce our existing ordinances, including tree related issues like maintenance and removal permits.
ENVIRONMENTAL SUSTAINABILITY. Pursue carbon neutral solutions to develop a greener Grover Beach through plans, policies and City operations.
Attachment 2
Other November 2024 Statewide Ballot Measures
Proposition 2
Proposition 2 would allow the State to issue $10 billion in bonds for construction and modernization of school facilities.
Proposition 3
Proposition 3 would amend the State Constitution to remove outdated language from prior Proposition 8, which defined marriage as between a man and woman, to match current law regarding who can marry. This would not provide for any change in who can marry.
Proposition 6
Proposition 6 would amend the State Constitution to remove a provision that allows jails and prisons to impose involuntary servitude to punish crime. This would prohibit prisons and jails from disciplining inmates for refusing to work.
Proposition 32
Proposition 32 would raise the minimum wage to $17 immediately and $18 in January 2025 (the increases would be delayed by one year for employers with 25 or fewer employees). The proposition would then require minimum wage increases in line with inflation in subsequent years.
Proposition 33
Proposition 33 would repeal the prohibition of local ordinances limiting initial residential rental rates for new tenants or rent increases for existing tenants in certain residential properties.
Proposition 34
Proposition 34 would require certain health care entities to follow new rules about how they spend revenue earned from a federal drug discount program. The proposition would impose penalties for failure to comply.
Proposition 35
Proposition 35 would make an existing tax on managed healthcare insurance plans permanent to provide revenue for Medi-Cal services. The tax would otherwise sunset in 2027.
Attachment 3