Item6_FY-2023-24-Community-Grants-Recap — Grover Beach City Council, September 23, 2024

Agenda Item No. 6

CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: September 23, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
SUBJECT: FY 2023-24 Community Grants Reporting

RECOMMENDATION
Receive and file the reports from recipients of FY 2023-24 Community Grants.

BACKGROUND:

In 2021, the City was allocated $3.2 million in one-time American Rescue Plan Act (ARPA) funding over a two-year period. As part of the FY 2023-24 budget adopted on June 26, 2023, Council approved $50,000 of ARPA funding for nonprofit assistance grants for agencies serving Grover Beach. On February 15, 2022 the Council approved a Community Grants policy shown in Attachment 1 to provide guidance on the award of City funding to be awarded by the Council in any budget year. The policy establishes eligibility criteria for agencies or organizations and allowable services or programs for community grant funding. The policy also establishes scoring criteria for applications for community grant funding and requirements for awarded organizations to provide year-end reports detailing the work completed with the funding to the City.

Staff used this approved framework to bring recommendations to the Council to approve the appropriation of funding to eligible nonprofit agencies during FY 2023-24. The City accepted applications for grants up to $10,000 per organization between April 1 and April 30, 2023. The City received 20 applications from various organizations with a total of $94,000 of requested funding. Staff convened a review panel, including the City Manager, Assistant City Manager and two community stakeholders to score the applications. Based on the review panel’s combined scores, staff recommended the Council award funding to 11 organizations for a total amount of $50,000 in ARPA funding, as shown in the chart below. The Council approved the recommendation at the May 22, 2023 meeting.

Applicant Proposed Program Amount
Requested
Arroyo Grande Community
Hospital
Homeless Patient Services Program –
health navigation services
$5,000
Boys and Girls Club San Luis
Obispo
Youth Enrichment Program – pickleball
camp
$5,000
Casa Solana Homeless Prevention Services for Women $5,000 Environmental Center of San Luis
Obispo
Creeks to Coast Cleanup – little pick up
event on West Grande Avenue
$2,000
Five Cities Christian Women Food
Pantry
Food bank services $5,000
Staff Report: Approval of Recommended FY 2023-24 Community Grants Page 2 September 23, 2024
Hospice of SLO County In-home Support and Grief Counseling Program – increase awareness and access
in Grover Beach
$5,000
One Cool Earth School Garden Nutrition Program $5,000
Shower the People Mobile Shower Program expansion $5,000 SLO Noor Foundation Health
Clinics
Foundation Health Clinics support $4,000
Smart Share Housing Solutions Housing Support Program for Seniors $5,000 South San Luis County
Womenade
Feeding Families Program – provide
supplemental meals to families in need
during winter school break
$4,000
In compliance with the Community Grants policy, each of the awarded organizations provided a final report by the August 30, 2024 deadline. The reports detail the important programs implemented for Grover Beach and surrounding residents with the funding and may be seen in Attachment 2.

FISCAL IMPACT
There is no fiscal impact for this agenda item.

ALTERNATIVES
The Council has the following alternatives to consider:

1. Receive a report on the FY 2022-23 Community Grants; or

2. Provide alternative direction to staff.

PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.

Attachments

1. Community Grants Policy

2. FY 2023-24 Community Grants Final Reports
1 City of Grover Beach
Community Grants Program Policy
Policy Statement
The City Council sets legislative financial management policies, as recommended by staff and advisory committees. Historically, the City Council has awarded community grants, when possible within budgetary constraints, to contribute toward the funding of programs conducted by non-profit organizations that actively enhance the quality of life for Grover Beach residents.

This Community Grants Program Policy is designed to establish guidelines to allow for such funding, furthering City Council Goals.

Policy

1. Non-profit organizations must file a City application for the community grants funding program in accordance with the City’s timeline for grant applications, which may vary from year to year. Notification of the open grant period will be provided on the City’s website.

Applications must be submitted to the City Manager’s Office and forms are available on the City’s website or at City Hall. The application format and requested information is provided as Attachment 1.

2. Public funds shall be made available only when the funds are to be expended for a community program or service that will benefit the community and residents of Grover Beach.

3. Funds will not be allocated to the following organizations and activities (so as to maintain local government impartiality towards political campaigns, religious activities and fundraising endeavors):
a. Political action committees, political candidates, political campaigns, or programs engaged in partisan political activity;
b. Any organization conducting, promoting or denigrating religious activity wherein the funds would be used for sectarian purposes;
c. To support an organization’s fundraising event or activity;

4. Funds requested from membership-based adult organizations will not be considered if the funds requested are to be used to directly benefit its members and not the community of Grover Beach at large.

5. Requests for funding will be considered for award by the City Council only during the periods determined in this Council Policy and if submitted on the appropriate City application form.

6. Funding of a program will not constitute a precedent for contributions in subsequent years.

Attachment 1
2 Eligibility
To be eligible for award of a community grant, agencies must:

1. Submit a separate, completed application form for each project or program (see Attachment 1).

2. Be incorporated as a tax-exempt nonprofit corporation (IRS 501-C) and/or exist as another government entity.

3. Operate in or provide direct services to the community of Grover Beach.

4. Demonstrate the managerial and financial capability to receive and expend grant funds.

5. Assure compliance with all applicable local, state, and federal laws including but not limited to non-discrimination requirements.

In the review panel’s sole discretion, an otherwise qualified applicant (who is unable, pursuant to an articulated justification consistent with promotion of City’s needs, to reasonably meet application requirements) may be granted an exception by the panel from one or more application requirements.

Programs for which funding is requested must qualify under one of the categories below:

1. Community and Social Services: Funding for programs and services that address identified community needs or problems (as stated in the City’s General Plan, Major City Goals, or other policies). These may include, but are not limited to, the following:
a. Crisis Intervention and/or Centers
b. Health and Safety
c. Youth-Serving Agencies
d. Social service agencies and programs.
e. Bilingual service agencies
f. Low-income service agencies
g. Homelessness

2. Project: Funding for one-time projects designed to address a significant community need or problem. City funding shall be limited to a specific timeframe, usually not more than one year.

Funding Request
All applications must submit a completed City application (Attachment 1) and the following attachments unless already on file with the City:

1. Names/addresses of current Board of Directors

2. Board approved current operating budget
3 Evaluation/Scoring Criteria
All applications will be submitted to the Office of the City Manager, C/O of the Deputy City Manager, for consideration. The Deputy City Manager will forward all qualifying applications to a review panel comprised of City staff and community stakeholders for review and consideration.

The review panel will score each qualifying application up to a possible total of 100 points, using the following criteria:

Criteria Total Possible Points
Degree to which the program or services
focus on the City of Grover Beach and its
residents
25 Projected impact or outcomes 25
Alignment with Major City Goal or other
Council Goals and priorities
15 Reasonableness of the proposed budget for
project or services
15 Ability to leverage other funding from
alternative sources
10 Organizational stability/competency 10
100 Total Possible Points
After review, the scored applications will be presented to the City Council for their consideration.

At the time of consideration and evaluation, staff will advise Council of available funding amount to be awarded. The Council will determine which applications will receive available funding and will direct staff to include that funding in the draft proposed budget.

Post Funding Application Requirements
Following award of community grant funds, the recipients will be asked to sign a City Grant Agreement (Attachment 2) stipulating the following conditions:

1. Carry adequate liability insurance naming the City of Grover Beach as additional insured as may be required by the City.

2. Not discriminate in employment or in clients served because of race, religion, national origin, sexual orientation or sex.

3. Be accountable for revenue and expenditures through standard bookkeeping procedures.

An annual audit or review at the applicant’s expense may be required, with the results available to the City of Grover upon request.

4. Provide access to periodic reviews by City staff and City Council for purposes of monitoring the program should the City wish to do so.

5. The funded applicant shall provide the City with a year-end report, including a full financial accounting and narrative report (Attachment 3).

The end-of-the-year report shall be in writing and submitted within 60 days after the oneyear grant period. This report must include a complete financial statement detailing all expenditures of City monies for the program(s) covered under the grant and a narrative 4 report on the project or program and its significance. The financial and narrative report should compare actual expenditures and accomplishments with the budget and objectives cited in the original proposal.

Failure to comply with the reporting requirements by the stipulated dates may lead to termination of the grant agreement and funds being returned to the discretion of the City Council. Failure to comply with reporting requirements will also automatically exclude an agency from eligibility to receive community grant funding from the City for the following two fiscal years

6. Funded applicants must return to the City any unexpended funds at the end of the oneyear period, or agreed upon project or program timeframe, or whenever the City reasonably determines that the applicant has not performed in accordance with the approved program proposal.

7. Any funds returned in accordance with this policy shall be returned to the fund from which they were allocated from.

8. City moneys shall be used only for the purpose and program(s) duly authorized and in accordance with the approved budget. Any deviation from the approved program proposal may be made only with the City’s prior written approval which requires Council authority.

If moneys are used outside the approved program proposal without prior written approval from the City, funds must be returned immediately to the City.

City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

GENERAL INFORMATION
Name of Organization: ______________________________________Phone: _______________________ Mailing Address: _____________________________________________________ Zip: _______________ Report Preparer: ___________________________________ Title: ______________________________ Contact Number: __________________________________ Email: ______________________________ Funds Approved: $________ Funds expended per report period: $________ Funds remaining: $________

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Exhibit C Attachment 2

2. List dates, name of activities, and event locations for special events funded with City of Grover Beach Grant funds, as relevant (Note: attach activity fliers/advertisement/agendas, as relevant to funded activities):

3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________

4. List the goals that were achieved by your project during this report period:
08/28/2024
City of Grover Beach FY24 ARPA Community Grant
Details on Goal Fulfillment
Due AUGUST 30, 2024
Name of Organization: Arroyo Grande Community Hospital
Phone: (805) 739-3100
Mailing Address: 345 South Halcyon Road
Zip: 93420
Report Preparer: Matthew Fisk
Preparer Title: Grants Manager
Contact Number: (805) 994-5474
Contact Email: [email protected]
Funds Approved: $5,000
*Funds expended per report period: $5,000
*Funds remaining: $0

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Dignity Health dba Arroyo Grande Community Hospital's (AGCH) Homeless Health Initiative (HHI) Program (formerly called the Homeless Patient Support and Prevention Program) seeks to provide all-encompassing patient follow-up services, health care navigation, and preventative services to those experiencing homelessness in the City of Grover Beach and the wider Five Cities area, where there are limited services. Like its predecessor, the HHI program, is designed not to duplicate but to integrate and collaborate with community-based programs that provide similar support for homeless individuals in our southern San Luis Obispo County communities, including Grover Beach, which has the highest number of persons experiencing homelessness in the Five Cities region. Changes to state Medi-Cal policy and rules in recent years through the CalAIM initiative have created new billable coding for some services outside the hospital in a street medicine context. However, these reimbursements neither cover the full cost of services, nor are they applicable to all services provided by the HHI Program to the community’s homeless population, such as those provided by the HHI Social Worker (HHI SW), an integral member of the HHI team. Services such as basic and medical supplies, sheltering assistance, or transportation are not covered by such billing, nor are the additional hours for the otherwise part-time HHI SW to conduct this outreach in the community, outside the hospital. That could change in the future, but for now grants and philanthropic donations are necessary for the HHI Program to continue.

Underpinning the program’s efforts is the evidence that good health and stable healing are necessary for an individual to successfully transition to housing and rehabilitation. Health and housing go together and both are equally necessary to change the trajectory of homelessness in our community toward positive outcomes. AGCH’s HHI Program endeavors to fulfill half this equation and link the homeless individuals we treat and serve to the other half through our partnerships with numerous organizations and government agencies. AGCH actively partners with 5 Cities Homeless Coalition, County and municipal agencies, Community Action Partnership San Luis Obispo, Good Samaritan Shelter in Santa Maria, 40 Prado Road Shelter in San Luis Obispo, CenCal Health, and others in pursuit of this broader goal. Despite the recently published 2024 Point-in-Time Survey data for San Luis Obispo County that shows a very positive overall 19% decrease in homelessness countywide, locally to Grover Beach, Arroyo Grande, and Pismo Beach, the number of homeless individuals has increased with a trend toward more who are unsheltered (115 unsheltered in 2022 to 154 in 2024 in these three cities). In Grover Beach, the Point-in-Time count found that while the number of sheltered persons experiencing homelessness rose only slightly, unsheltered persons experiencing homelessness grew from 62% of 90 total persons counted in 2022 (56), to 68% of 111 persons counted in 2024 (73). The Point-in-Time count presents statistics from only one day, one data point.

The reality of the everyday paints a more dynamic picture with many of the county’s homeless individuals moving from city to city in search of where to sleep and resources to survive. That said, just as many others stay put where they are if they are injured or unwell. With more limited services in southern San Luis Obispo County, the need for the HHI Program in the community is considerable and continues to be so.

This grant allowed AGCH to help support wages for the HHI SW so she could provide services outside the hospital to local individuals experiencing homelessness -- these activities being in addition to her standard duties inside the hospital. These services included providing basic living supplies, medical equipment, transportation, and sheltering assistance to vulnerable patients experiencing homelessness upon release from the hospital, or as unwell or injured people living unsheltered in the community on a case by case basis. Wage support from this grant also supported preventative services by the HHI SW that included health system navigation (follow-up on prescribed medications, follow-up appointments with medical providers, Medi-Cal navigation, and case-based Enhanced Care Management through CalAIM), connection to housing resources and other services, and social work alongside the Dignity Health Street Medicine team of nurses, medical residents, and physicians who facilitate direct preventative medical care in situ, as needed, of homeless individuals in the community outside the hospital.

These services outside the hospital set AGCH’s HHI program apart from more traditional homeless patient programs in hospitals, as mandated by California State Bill 1152. Services provided outside the hospital are the most effective at preventing avoidable admissions and readmissions to the hospital. In total, the grant enabled the HHI Program to reach 122 individuals outside the hospital.

The HHI program reached a total of 761 individuals experiencing homelessness inside the hospital.

The sites in Grover Beach where this outreach was conducted include (a) along 4th Street, close to the preserve and along the frontage road in between 4th Street and Oak Park Blvd, Ramona Garden Park, and along the railroad tracks on the frontage road side, and between the tracks and 2nd Street.

On average, 63 homeless patients are seen monthly at AGCH, of which generally 6 individuals a month are from Grover Beach. Of the homeless individuals treated at the hospital from Jun 2023 to July 2024 (AGCH’s Fiscal Year 2024), 84 were supplied either with clothing, backpacks, and/or transportation. Over the course of this past fiscal year, in addition to this impactful investment from the City of Grover Beach, the program also received a Community Block grant from the City of Arroyo Grande, a community grant from the Bank of the Sierra, and recently closed out a two-year "Partnerships in Action" grant from the Center for Health Care Strategies and the California Healthcare Foundation that focused on helping HHI build out its collaborative community partnerships to better provide wraparound care with health navigation for individuals experiencing homelessness in the wider Five Cities area, and improving the county’s HMIS system. The goal for that grant, as with the one from Center for Health Care Strategies and the California Healthcare Foundation, is to not silo services for persons experiencing homelessness and create a transparent flow of case information between them so individuals do not slip through the cracks. The more the hospital and these other organizations and government agencies communicate, the better the strategies for getting people healthy and off the streets. With the successes of this past year and the year before, AGCH's HHI program is getting better at what it does, and so do our partners in the community. Our homeless population in SLO County has been in decline this past year, a trend that will hopefully remain. In order to help extend that reduction to Grover Beach and its surrounding communities it is crucial that AGCH's HHI program remains well-funded and successful in helping to get people off the street and into transitional and permanent housing.

3. Total Number of Individuals Served:

In FY 2023, AGCH treated 600 unique patients identified as unhoused or at risk of homelessness in 887 encounters. 41.8% of these encounters within the hospital took place in the Emergency Department (ED) and Outpatient (50.8%), a significant improvement from last fiscal year when 73.1% of 440 unique PEH were in the ED and 18.5% in Outpatient. In her work outside the hospital that was supported by this grant, AGCH’s HHI LCSW was able to put 80 individuals on caseload, 35 of those based in Grover Beach (10 people in Ramona Garden Park, and 25 in encampments in Grover Beach).

The LCSW connected with many more individuals beyond these official cases.

4. List the goals that were achieved by your project during this report period:

Outcomes for this program and the grant funds supporting it:
a. Number of patients utilizing each service: 761 unique patients b. Total number of any material items like supplies given out or vaccinations administered:
$11,000 worth of basic and medical supplies (supported with a $10,000 Community Grant from the City of Arroyo Grande); $5,000 contribution to the wages for the HHI SW for her outreach work outside the hospital that was not billable c. Number of patient encounters that take place: 786 unique encounters d. Gender and age ranges for those treated or served by this program:

M: 502; F: 255; Unknown: 4
(0-5): 4; (6-11): 6; (12-15): 2; (16-24): 28; (25-44): 287; (45-64): 300; (65+): 134 e. Health outcomes: Acute Inpatient (71); Acute Observation (16); Emergency Outpatient (639); Outpatient (30); Rehab Inpatient (1); Same Day Surgery Outpatient (4) f. Number of individuals connected with other services, such as housing through 5 Cities Homeless Coalition or Community Action Partnership San Luis Obispo County: 2 to 3 individuals per month

City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Exhibit C
Environmental Center of San Luis Obispo (805) 710-8021 P.O. Box 1014 San Luis Obispo, CA 93406 Greg Ellis Grant Manager 760-382-5164 [email protected] 2000 2000 0 Grant funds were utilized to support the 2023 Creeks to Coast watershed cleanup event.

Specifically, funding went towards the salary of the Volunteer Coordinator who recruited, trained and supported volunteers to engage in litter cleanup. In addition to collecting litter, all litter was classified by material type to proactively contribute to an international database and better inform advocacy and policy surrounding litter.

3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________

4. List the goals that were achieved by your project during this report period:
30 30
Creeks to Coast Cleanup - Saturday, September 23, 2023, 9:00 AM to 12:00 PM. See attached post.

A total of 66 lbs of trash were collected from Grand Ave.'s beach area involving 30 volunteers Community GRANT
Report Form

5. Authorizations:

I hereby certify and attest that both the information contained in this report is true to the best of my knowledge and belief, as well as I am authorized by the organization discussed herein to present this report as its duly authorized representative. I also hereby certify that our organization is in compliance with all state, federal, and local laws regarding licensing and employment practices.

Print Name of Report Preparer: ___________________________________________Title: __________________________________ Preparer Signature: ____________________________________________________Date:____________________ Print name of President or Authorized Officer: ___________________________________ Title: ______________________________ President Signature: ______________________________________________________________Date: ________________________ Return this completed report to:

City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Greg Ellis Grant Manager 7/16/2024 Kendra Paulding Executive Director 07/16/2024 :, Exhibit C
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

GENERAL INFORMATION
Name of Organization: FIV€ cmescH-R.tSrTAiJ W~etJ Phone: ( 8D6 );)JocJ 759<;" FOOD PA1Jr12. :J
Mailing Address: P. o. Box 75/e, 6-12.DV&R.. BFl\C.lt, c.A Zip: q:3':f:8 3 Report Preparer: A-L-1 SON .SW Af2.:1
Canta ct Number: _ _____::_(_._.3=0....::... e,-+).....,_ ?-;;_,, (p'-L/:L---7,__,5""-'i_._~=------ Title: 'Dfl2£eTDI<, CDw-<U'-1 rr;J oUT12£'Ac.H
Email: ka Ii Mo(',{ e) sbca lohal. net
Funds Approved:$ (5,000. Funds expended per report period:$ b. ODO, Funds remaining:$ 0 i J ---

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:
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3. Total Number of Individuals Served: 3/ 7 36 Number of Grover Beach Residents Served: / / O 00

4. List the goals that were achieved by your project during this report period:

Community GRANT
Report Form

5. Authorizations:

Print Name of Report Preparer: _ _ A_ U_$_O_tJ_ 8nJ _ _ A_fZ_J______ Title: D 1l!l3CJDR, C{)J.,,t).{UIJI,(/ OUTRt,4{11( Preparer Signature: ~ ~ Date: 7 /.2-;;.)-;;{ 1- ---~------------------- ~ I Print name of President or Authorized Officer: M4QL£AJ6 J 8U)J(J-- Pces;dentSignaMe, l{(/~
Return this completed report to:

City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Title: CO· BoA-!2D P!?ESID=,/Jt
Date: 7/-i-i./ 2f

Hospice SLO County In-Home Volunteer Training
Preregistration is required. Training is free to attend.

Donations are greatly appreciated. If you would like to help cover the costs of this training, please consider making a donation when you register.

To preregister, visit hospiceslo.org or call (805) 544-2266 This training is a prerequisite for other training offered by Hospice SLO County including:

End-of-Life Support and Community Grief Response.

For more information, please contact
Shellie Schaffer at 805.544.2266 or
email [email protected]
Since 1977, Hospice SLO County has depended on the generosity and time of volunteers to provide our free services to San Luis Obispo County residents who are facing a life-limiting illness, end of life, or grief. This comprehensive 18-hour training explores:

Our training class meets on Wednesdays for six weeks:

May 8, 15, 22, 29 and June 5, 12
Hospice SLO County office - 1304 Pacific St. SLO
2:00 PM to 5:00 PM
BE PART OF OUR TEAM!
Personal attitudes about death and dying
Boundaries and communication skills
Dementia care and compassion fatigue
Anticipatory grief and bereavement
Spiritual, practical, and emotional support needs
of clients and families including family dynamics
All services are provided at no charge. Donations appreciated. (805) 544-2266 | www.hospiceslo.org
1304 Pacific Street | San Luis Obispo CA, 93401
Individual and family grief counseling is available to anyone grieving a death regardless of when, where, or how the death occurred. Counseling is available by appointment and can be conducted in person, virtually, or telephonically.

Counseling is provided by Licensed Therapists, Registered Associate Marriage and Family Therapists, Associate Clinical Social Workers, and Master’s Prepared Trainees under the clinical supervision of licensed staff.

Individual and Family Grief Counseling
Grief Support Groups
Support groups are offered to allow the bereaved to find comfort and support by connecting with others in similar circumstances. Support Groups provide emotional support and education about the grief process. Groups are also available for individuals who are struggling with a life-limiting illness and their loved ones. Groups are conducted in person and/or on Zoom.

General Grief: This group helps those grieving the loss of a loved one (friend, partner/spouse, child, relative, etc.). This group also includes anticipatory grief, which means those expecting the loss of a loved one.

Spouse and Partner Loss: This group is for adults who want support from those also grieving the loss of a partner or spouse.

Suicide Bereavement: This group is for those left behind after someone important to them has died by suicide.

Family Caregiver: This group meets virtually to encourage, support, and emphasize self-care for family caregivers regardless of the diagnosis of the care receiver.

Visit www.hospiceslo.org for the current support group schedule and registration.

Grief Counseling Services
Grief is a valid and natural process. Hospice SLO County offers supportive counseling to anyone in our community who is grieving a death whether the loss occurred yesterday or twenty years ago.

Anticipatory grief counseling is also available to support individuals facing their own death or the death of a loved one.

WAYS VOLUNTEERS CAN HELP
Volunteers provide companionship, emotional support and minor personal care, while respecting the individual’s right to privacy. Volunteers often stay in the home with the individual, providing respite for family members to run errands or attend to their needs.

Examples of services volunteers may provide:

Providing companionship
Reading aloud
Writing letters
Listening, talking, sharing
Playing cards, games, puzzles
Directing relaxation techniques (breathing exercises, guided imagery) Running errands, such as grocery shopping
Occasional transportation and accompaniment to medical appointments Minimal housekeeping tasks (housekeeping is not a primary role) Light meal preparation
Practical support for in-home animals
Some volunteers, depending on their comfort level, may assist with minor personal hygiene, such as washing face and hands, brushing hair, applying lotion, and painting nails. Hospice SLO County volunteers cannot assist with bathing, physical transfers, or changing undergarments, but staff can assist in connecting families to those who can.

INAPPROPRIATE VOLUNTEER REQUESTS

IN-HOME VOLUNTEER SUPPORT
All services are provided at no charge. Donations appreciated. (805) 544-2266 | www.hospiceslo.org
1304 Pacific Street | San Luis Obispo CA, 93401
Hospice SLO County volunteers provide support and care for individuals with a life-limiting or terminal illness. Volunteers are matched with clients after an assessment by the volunteer services staff. Visits to the home are arranged according to volunteer and family schedules.

Volunteers make a commitment of up to 12 hours per month, providing a consistent supportive presence for the entire family.

Volunteers cannot pour or administer any medications. The primary caregiver must have all medications prepared in advance.

1. Volunteers cannot provide attendant care, such as spending the night, giving shots, applying dressing, bathing, physical transfers, or assisting in the bathroom.

2. Volunteers cannot be hired in any capacity, and are not able to accept reimbursement in the form of gifts or money.

3. City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Exhibit C
One Cool Earth 805-242-6301 PO Box 150, San Luis Obispo, CA 93406 Greg Ellis Grant Manager 760-382-5164 [email protected] 5000 5000 0 One Cool Earth's garden program at Grover Beach was designed to engage students and the local community in sustainable agriculture and environmental stewardship. The program featured an educational garden where students learned about organic gardening, composting, preparing food, and the importance of local food systems. Through hands-on weekly activities, participants gained practical skills in growing fruits and vegetables, understanding the science behind sustainable practices, and fostering a deeper connection to nature. The garden served as an outdoor classroom, promoting environmental awareness, healthy eating habits, and community collaboration, while also providing fresh produce for school meals and local families.

The entirety of the grant funds were used to pay a portion of the salary of a garden educator, matched by other local, state and federal grants. The $5000 in funding paid for 200 hours of educator time at $25/hour.

3. Total Number of Individuals Served: ________ Number of Grover Beach Residents Served: ___________

4. List the goals that were achieved by your project during this report period:
494 550
Garden-based nutrition and science lessons occured on a weekly basis throughout the school year (specific dates, times and lessons available upon request).

In addition, we hosted the following community events at the school:

Garden Workday - October 26th 3-5pm
Family Cooking Night - February 1st 6-7pm
Garden Workday - April 18th 3-5pm
These events were promoted through the school newsletter and classrooms.

During the 2023-24 school year, we provided 2030 taste tests to students, taught 118 science and nutrition-based lessons in the school gardens, grew 52 lbs of fresh, organic produce, composted 61 lbs of lunch waste to make soil for our gardens, hosted one Family Cooking Night and two Community Garden Workdays.

Community GRANT
Report Form

5. Authorizations:

City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Greg Ellis Grant Manager 7/12/2024 Katharine Rondthaler Krieg Executive Director 07/26/2 City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

GENERAL INFORMATION
SHOWER THE PEOPLE 4089148080
Name of Organization: Phone: --------------- ---------- 1133 Vard Loomis Ln 93420
Mailing Address: _____________________ Zip: _____ _
Gwen Watkins
Report Preparer: _____________ _
4089148080
Contact Number: -------------
President
Title: ------------
[email protected] Email: ------------
5,000 5,000 0
Funds Approved: $ ___ Funds expended per report period: $ ___ Funds remaining: $ __ _

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Shower the People provided free hot showers to the homeless in Grover Beach every Wednesday, on holidays, in rain or shine. The showers are centrally located at LifePoint Church on Rockaway from 10:00 - 1 :00pm every Wednesday. During FY2023-24 Shower the People provided: 1,393 showers to 1,052men and 341 women, 95 new guests, with ages predominately ranging between 25 - 64yrs at our site in Grover Beach. It was a busy year.

Each shower guest was also provided with new socks, boxers, t-shirts a toothbrush and toothpaste, a comb and hand sanitizer. Women also received panties and feminine hygiene products. In FY2023-24 Shower the People gave our Grover Beach guests: 1,039 new socks, 852 new Boxers and 920 new T-shirts.

Shower the People is an all volunteer shower program so the City of Grover Beach's grant funding went towards shower operation expenses, we have no paid employees.

Shower the People operates our shower program for the homeless in Grover Beach every Wednesday, 10:00 - 1 :00pm at 946 Rockaway.
1 ,393 unknown

3. Total Number of Individuals Served: ___ Number of Grover Beach Residents Served: ____ _

4. List the goals that were achieved by your project during this report period:

Shower the People's goal is to provide a welcoming, safe, clean and reliable site, both for our volunteers and for our shower guests. Our busy shower site at Grover Beach met every one of our goals.

Community GRANT
Report Form

5. Authorizations:

Gwen Watkins President
Print Name of Report Preparer: _________________ Title: ____________ _ Preparer Signature: ..J----4-~~=-::::::~~~===========---------Date: 7 /4 /4; Presiden(
City of Grover Beach
Administrative Services
154 S. 8th Street
Grover Beach, CA 93433
Gwen Watkins _____________ Title: ___________ _
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]
Exhibit C
City of Grover Beach
Community Grant Funding Program
ANNUAL PERFORMANCE REPORT- FY 2023-24

GENERAL INFORMATION
Name of Organization: SLO Noor Foundation Phone: 805-548-0894 Mailing Address: 1428 Phillips Lane, Suite 203, San Luis Obispo, CA Zip: 93401 Report Preparer: Tanya R. Walker Title: Grants Coordinator Contact Number: 805-548-0894 Email: [email protected] Funds Approved: $ 4,000 Funds expended per report period: $ 4,000 Funds remaining: $ 0

PERFORMANCE INFORMATION

1. Describe in detail how grant funds have been used:

Through the proposed project, both new and existing SLO Noor Health Clinics formed an inclusive continuity in healthcare by delivering health and support services offered at a maintained or increasing capacity for the time period of July 1, 2023 to June 30, 2024.

By conducting these activities, the SLONF achieved the following organization-wide goals:
(1) provided care to at least 1478 patients over 5391 encounters, with at least 43.1% of patients being new;
(2) provided health education and personalized treatment to patients based on health conditions and social demographics;
(3) provided clinical and social services 100% free of charge, and; (4) reviewed and further developed programs based on needs determined by the outcome of new expansions.

N/A

3. Total Number of Individuals Served: __1478______
Number of Grover Beach Residents Served: ___59________

4. List the goals that were achieved by your project during this report period:

As a result of proposed project activities, the SLO Noor Foundation anticipated the following outcomes at the end of the grant cycle (numbers have been adjusted from the proposal amount based on funding of $10,000 to the awarded amount of $4,000):

Anticipated Outcomes:
(1) at least 108 Five Cities residents and 32 Grover Beach residents will receive care over 328 encounters and 500 diagnostics;
(2) at least 10% of Grover Beach patients will be new during the 2023-24 FY; (3) a majority of patients will see improved health conditions as demonstrated through quantifiable health indicators (i.e. decrease in blood sugar levels (HbA1c) in patients with or at risk of type-2 diabetes); (4) 100% of patients will receive health education and treatment options relevant to their health conditions and social background, and;
(5) 100% of patients will receive clinical and social services free of charge.

Actual Outcomes:
(1) 229 Five Cities residents and 59 Grover Beach residents received care over 670 encounters and 589 diagnostics; Grover Beach patients received 175 diagnostics over the grant cycle. (2) 23% of Grover Beach patients were new during the 2023-24 FY; (3) a majority of patients had improved health conditions as demonstrated through quantifiable health indicators (i.e. decrease in blood sugar levels (HbA1c) in patients with or at risk of type-2 diabetes); (4) 100% of patients received health education and treatment options relevant to their health conditions and social background, and;
(5) 100% of patients received clinical and social services free of charge.

SLO Noor Health Clinics provided all health and support services free of cost to all patients and achieved or exceeded anticipated program outcomes. Funding by the City of Grover Beach allowed the SLONF to offer these essential clinical services to its patients who are uninsured and primarily low-income, often unable to afford out-of-pocket healthcare costs.

The SLONF was able to increase total patient encounters and diagnostics. SLONF projected to provide free healthcare across at least 5,000 total clinic patient encounters; from Q3/4 2023 to Q1/2 2024, the SLONF delivered care over 5,248 patient encounters. Similarly, the SLONF provided 4,268 diagnostics during the grant cycle and provided 4,077 diagnostics during the previous year, Q3/4 2022 to Q1/2 2023.

As a result, it can be demonstrated that, with updated data input and maintenance protocols, the SLONF achieved a 5% increase in diagnostic service capacity over the grant cycle.

Over the grant cycle, the SLONF anticipated improved health outcomes for a majority of patients with or at risk of high-risk chronic conditions as determined by decreased HbA1c levels for type-2 diabetic patients.

This outcome was achieved as demonstrated in type-2 diabetic patients with at least 2 visits to the clinic, where in Q3 2023, the average HbA1c value was approximately 8.83%. Since then, the average HbA1c value has significantly declined by 11%, to an average of roughly 7.82% by the end of Q2 2024.

5. Authorizations:

Print Name of Report Preparer: Tanya R. Walker Title: Grants Coordinator Preparer Signature: Date: August 30, 2024
Print name of President or Authorized Officer: David Parro Title: Executive Director President Signature: Date: August 30, 2024
Return this completed report to:

City of Grover Beach
Administrative Services
154 S. 8
th Street
Grover Beach, CA 93433
Attn: Administrative Services Director
Office (805) 473-4550
Email: [email protected]

Grover Beach City CouncilSeptember 23, 2024

Grover Beach City Council
September 23, 2024