Agenda Item No. 5
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: December 9, 2024 FROM: Matthew Bronson, City Manager
PREPARED BY: Greg Ray, Public Works Director/City Engineer Erin Wiggin, Capital Improvement Project Manager
SUBJECT: Authorization to Purchase Ramona Garden Park Restroom Building
RECOMMENDATION
Authorize a purchase order in the amount of $229,377 to StructureCast for the restroom building associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259).
BACKGROUND
On April 10, 2023, the City Council provided direction for the design of the new restrooms to be located near the sidewalk along North 10th Street and near the new playground. The Council selected a three-person restroom building with a shed style roof and wood cladding that will complement the bandshell. Construction of Phases 1 and 2 of the Ramona Garden Park Rehabilitation Project is expected to begin in spring 2025. Due to the long lead time to construct and deliver the restroom structure, staff is recommending the City purchase the equipment directly at this time, rather than incorporating the purchase into the bid process which is anticipated to start in mid-December with an award date anticipated in mid-February.
The City’s Purchasing Policy requires staff to obtain proposals from three vendors. Staff solicited proposals from StructureCast, the Public Restroom Company and Romtec. The scope of work includes furnishing and installing the restroom structure. The proposed designs are based on Council’s selection from a sample design provided by the Public Restroom Company; however, they proposed the highest cost of the three vendors. Romtec can provide a style and finish that is similar to Council’s selection, however their proposal indicated a price range instead of a fixed price for the structure and a higher price for installation of the structure. StructureCast is a custom precast supplier that can create a product that aligns with Council’s selection at a lower cost, so staff is recommending purchasing the restroom from StructureCast.
FISCAL IMPACT
The cost of this purchase is $229,377. Given the timing, General Fund reserves will be used to fund this purchase which will be offset with the $3.3M CDBG grant awarded to the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259). The City anticipates being able to receive and expend these grant funds within the next few months.
Staff Report: Authorization to Purchase Ramona Garden Park Restroom Building Page 2 December 9, 2024
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize a purchase order to StructureCast in the amount of $229,377 for the restroom associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259); or
2. Do not authorize a purchase order and provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Resolution
2. StructureCast Proposal
3. Public Restroom Company Proposal
4. Romtec Proposal
RESOLUTION NO. 24-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER
BEACH, CALIFORNIA, AUTHORIZING A PURCHASE ORDER FOR
THE RAMONA GARDEN PARK RESTROOM BUILDING
WHEREAS, the City Council provided direction on April 10, 2023, for the design of new restrooms to be located near the sidewalk along North 10th Street and near the new playground at Ramona Garden Park; and
WHEREAS, the City Council selected a three-person restroom building with a shed style roof and wood cladding to complement the bandshell; and WHEREAS, the Construction of Phases 1 and 2 of the Ramona Garden Park Rehabilitation Project is expected to begin in spring of 2025; and WHEREAS, due to the long lead time required for construction and delivery of the restroom structure, direct purchase of the equipment is recommended at this time rather than incorporating it into the bid process; and
WHEREAS, in accordance with the City's Purchasing Policy, staff solicited proposals from StructureCast, the Public Restroom Company, and Romtec; and WHEREAS, StructureCast has demonstrated the ability to create a product that aligns with Council's selection at the most competitive price; and WHEREAS, the purchase will be initially funded through General Fund reserves and subsequently offset with the $3.3M CDBG grant awarded to the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, DOES DECLARE, DETERMINE, AND ORDER AS FOLLOWS:
SECTION 1. The City Council hereby authorizes a purchase order in the amount of $229,377 to StructureCast for the fabrication and installation of a three-person restroom building for the Ramona Garden Park Rehabilitation Project.
SECTION 2. The City Manager, or designee, is authorized to execute all necessary documents to implement and complete the purchase authorized by this Resolution.
Attachment 1
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this 9th day of December 2024.
KAREN BRIGHT, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
**DRAFT**
October 9, 2024
Proposal #24-109382
…High Performance Precast
CREATING PRECAST SOLUTIONS SINCE 1974 CALIFORNIA LICENSE # 774870 WOMEN OWNED SMALL BUSINESS – WOSB 160389 DIR #1000000308 WOMEN BUSINESS ENTERPRISE – WBE 1600356 CA CERTIFIED SBE #42811 8 2 6 1 M c C u t c h e n R o a d – B a k e r s f i e l d – C a l i f o r n i a 9 3 3 1 1 P 6 6 1 - 8 3 3 - 4 4 9 0 – F 6 6 1 - 2 8 0 - 5 6 2 6 – w w w . s t r u c t u r e c a s t . c o m Page 1 of 2 To: Erin N. Wiggin, CIP Project Manager – City of Grover Beach Subject: Ramona Garden Park – Grover Beach, CA
Qty. Description Price__
1 Restroom Building 11’4” X 22’ $200,173
Installation $ 25,254
Delivery $ 3,950
$229,377
Drawings and submittals in 20 business days, Building procured and manufactured in 30 business days Delivery and erection included, add appropriate sales tax, if required Inclusions and Clarifications: Please review carefully
⎯ Delivery to jobsite, unloading, and setting with a crane included. ⎯ Submittals, shop drawings, and engineering included based on the design loads and the geotechnical report provided. Design and engineering by a licensed California P.E.
⎯ Building pad design included, pad graded and compacted by others. ⎯ Building complete with precast concrete walls, floor, and roof. Floor and roof are post-tensioned with patented Easi-Set System. ⎯ 5000 psi concrete with Xypex waterproofing admixture and ASTM A615 grade 60 reinforcement steel. ⎯ Joint caulking inside and out with Sikaflex-1A. All panel connections welded using stainless-steel. ⎯ Exterior walls are light etch finish and include wood features at two corners. Colors to be determined. ⎯ Roof is precast concrete with reverse standing seam form liner texture. Color to be determined. ⎯ Floors are coved and painted with two-part epoxy. Interior walls are stained with a color to be determined. ⎯ Building includes three gender-neutral restrooms, two are ADA. ⎯ Toilets, sinks, mirrors, toilet roll holders, ADA grab bars, soap dispensers, and hand dryers are stainless steel. ⎯ Baby changing table in ADA restrooms. Exterior drinking fountain with bottle filler. ⎯ Doors galvanized steel doors with stainless pull handles and deadbolts. Doors have closers, drip caps, and kick plates. ⎯ LED dusk to dawn lighting exterior lighting and motion activated LED lighting in each room. ⎯ Access required for tractor and a 40’ lowboy trailer and 120-ton crane. ⎯ Monthly progress payments shall be made for completed products stored at StructureCast. ⎯ Setting is done with 120-ton hydraulic crane. Crane and delivery scheduling require a 5-day lead time. ⎯ This is a two-page proposal, our terms are a part of this proposal and cannot be severed.
Attachment 2
October 9, 2024
Proposal #24-109382
…High Performance Precast
CREATING PRECAST SOLUTIONS SINCE 1974 CALIFORNIA LICENSE # 774870 WOMEN OWNED SMALL BUSINESS – WOSB 160389 DIR #1000000308 WOMEN BUSINESS ENTERPRISE – WBE 1600356 CA CERTIFIED SBE #42811 8 2 6 1 M c C u t c h e n R o a d – B a k e r s f i e l d – C a l i f o r n i a 9 3 3 1 1 P 6 6 1 - 8 3 3 - 4 4 9 0 – F 6 6 1 - 2 8 0 - 5 6 2 6 – w w w . s t r u c t u r e c a s t . c o m Page 2 of 2 Subject: Ramona Garden Park – Grover Beach, CA
Exclusions:
⎯ Barricades, flaggers, traffic control, if required, site preparation and compaction, site grading or setting lines and grades, site plans drawings, permits.
⎯ Site foundation and grading. Site repair, prep and re-grading from delivery is by others. ⎯ All underground conduits, plumbing electrical or water and connections to the building. ⎯ StructureCast is a PCI and NPCA Certified Plant, outside testing by others if required. ⎯ If Performance and Payment Bond is required, cost to be paid by the Customer. Bond rate is 1%.
Delivery Schedule:
⎯ Drawings and submittals will be delivered for approval by Owner within 20 business days of receipt and acceptance of purchase order. ⎯ Any resubmittal will be returned to Owner with corrections within 10 business days. ⎯ Buildings will be procured and manufactured for delivery to project site 30 business days from complete approval of submittals and a notice to proceed.
⎯ Buildings will be installed in two days at site when ready. 5 days are required to coordinate crane and delivery permits. Installation is continuous.
⎯ All warranty and As-build documentation will be delivered to Owner within two weeks of completion of the building.
Terms: Net 30 for product produced and stored in the StructureCast yard. A 2% prompt payment discount is allowed for invoices paid within 10 days. Payments on billing are to be current before delivery commences. No Retention. If it becomes necessary to enforce the provisions of this agreement or to obtain redress for the breach or violation of any of its provisions, StructureCast shall be entitled to recover from the other party all costs and expenses associated with such proceedings, including reasonable attorney’s fees and interest. If liquidated damage clauses are to be a part of StructureCast’s contract, add 5 times their daily amount to the total of this proposal.
Scheduling of delivery: StructureCast will send a shipping confirmation for acceptance by the owner to be signed and returned three days prior to delivery. The shipping confirmation indicates that the site is prepared and compacted for acceptance of the building and that the crane and truck and trailer have proper and safe access to the site for unloading and setting the building.
Delivery Standby Time: One installation set up is included in this proposal. Should StructureCast be delayed because of corrections needed due to misplaced utilities, improper site preparation, site obstructions, or extra work not in our scope, the crew will be charged at $400. per hour. The crane will be charged at $500 per hour and trucking standby is charged at $175. per hour.
Proposal: Proposal is valid for 90 days from the first date mentioned. By accepting this proposal and, or awarding a contract to StructureCast, you agree that this proposal document will be a part of your formal contract whether such contract so provides or contains an integration clause.
Service Charge: Service Charge of 1.5% monthly will be assessed on all past due accounts.
Proposal submitted by: Bryce Sterling 661-833-4490 [email protected] This proposal document must accompany all orders with the proper acknowledgement and acceptance of the above terms and conditions and are verified by the signature below. All precast products will be produced as per the approved StructureCast shop drawings. It is the sole responsibility of the contractor to confirm that the StructureCast shop drawings meet or exceed all plan and specification requirements. Should any terms of this proposal be changed in the customers proposed purchase order StructureCast reserves the right to rescind the proposal. ______________________________ ________ Bryce Sterling ________ Signature Date Bryce Sterling
COVER PAGE: 3D-VIEW
NOTE: IMAGES ARE REPRESENTATION PURPOSE ONLY, SEE SHEETS -PLANS AND ELEVATIONS FOR ACTUAL PROJECT SPECS.
GROVER BEACH
RAMONA GARDEN PARK
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 1 of 9
Price Proposal: Ramona Garden Park
Location: Grover Beach, CA
Date: 10/11/2024
Reference: 11558
Sourcewell: Contract 081721-PRM
Our Offer to Sell:
1. Prefabricated Restroom Building delivered to site $ 296,079 Public Restroom Company herein bids to furnish (building only per plans and specifications, delivered to site with all costs except installation including applicable taxes excluding retention. (Retention is not allowed as this is materials or a product fully assembled before shipment to the site and therefore not subject to retention.)
2. Turnkey Installation of the Building above $ 36,205
Public Restroom Company also includes in this two-part quotation our turnkey installation package for this building. Our national factory authorized installation team will:
a. Arrive onsite to confirm and verify the Owner/General Contractor provided scope of work in preparation for installation including access to the site. b. Verify the building pad size, building corners, finished slab elevation, utility depth and location, meter size and distance from building, and compaction compliance. c. Excavate the utility trenches for placement of our prefabricated underground piping tree for plumbing and electrical, set the kit in place, provide the water test for inspection before backfilling, and then place the site adjacent coarse sand you provide to us alongside the building pad and screed it level for final building placement. We will need onsite water availability for wetting the sand bed before building placement to consolidate the pad.
d. Set the building on the site pad.
e. Connect the utility piping stub ups to the building piping stub down building points of connection for water, sewer, and electrical conduit to the building internal electrical panel. ** Please note: If there is a Community Workforce Agreement or other regulation requiring local labor for installation, Public Restroom Company will not offer this full installation package. The building will be delivered to the site and offset with a crane only. The Owner or General Contractor will be responsible for installation, and a separate price will be issued for the crane and site supervision. Please see “Optional Building Installation Steps – By Others” on page 8.**
3. Owner/General Contractor Final Tie In of Utilities and other site work:
a. The exterior utility connections for water, sewer and electrical 6’ or less from the footprint of the building are by owner/general contractor.
4. Total Cost of building and installation $ 332,284
Attachment 3
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 2 of 9
OWNER/GENERAL CONTRACTOR SCOPE OF WORK WITH/WITHOUT FOOTINGS:
Scope of Work Background:
Owner/General Contractor shall survey the site, establish survey for the building pad and prefabricated building slab elevation and front corners, excavate for building footings (if required), locate footing sleeves for electrical, waste, and water, pour the footings (if required), furnish sand base adjacent to subgrade pad, and provide location for utility POC’s nominally 6’ outside the foundation.
Preparation of Building Pad:
Owner/General Contractor is responsible for providing the building subgrade pad or when required footings to frost depth per Public Restroom Company design specifications. PRC will provide detailed drawings for the subgrade building pad, utilities POC’s, and if required the footings, attached to this scope of work.
Subgrade Pad/Foundation Requirements:
1. Owner/General Contractor shall survey the building site and provide a finished slab elevation for the prefabricated building. The building pad size we require is larger than the final actual building footprint. Provide building front corner stakes with 10’ offsets.
2. Excavate the existing site to the depth of the required footings to local code if required.
3. Furnish coarse concrete sand adjacent to subgrade pad so owner/general contractor can cut the utility trenches, install underground utilities, and screed sand.
Owner/General Contractor verification of site access to allow Building Delivery:
1. You certify to PRC that suitable delivery access to the proposed building site is available. Suitable access is defined as 14’ minimum width, 16’ minimum height, and sufficient turning radius for a crane and 70’ tractor-trailer.
2. Our cost is based upon the crane we provide being able to get within 35’ from the building center and for the delivery truck to be no more than 35’ from the crane center picking point.
3. If the path to the building site traverses curbs, underground utilities, landscaping, sidewalks, or other obstacles that could be damaged, it is the Owner/General Contractor ‘s responsibility for repair and all costs, if damage occurs.
4. If trench plating is required, it shall be the cost responsibility of the Owner/General Contractor.
5. If unseen obstacles are present when site installation begins, it is the Owner/General Contractor responsibility to properly mark them and verbally notify PRC before installation.
6. If weather becomes an issue for safety or site installation delays due to weather, Owner/General Contractor or PRC with General Contractor’s confirmation may call-off set. If building set is stopped, relocation of the building modules to an onsite or offsite location may incur additional costs to Owner/General Contractor.
Delivery Notice and Site Availability:
PRC will provide sufficient notice of delivery of the prefabricated building. The Owner/General Contractor shall make the site available during the delivery period. During the delivery period, on an Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 3 of 9
improved site, Owner should stop site watering several days before delivery to minimize the impact on the soils for the heavy equipment needed for installation.
Caution: If site is not ready for our field crew to perform their delivery and if no notice of delay in readiness from Owner/General Contractor is received, PRC will provide a change order for remobilization on a daily basis until the site is ready for us. Ready means that the site pad is completed, the corner required survey stakes are in place, the slab elevation stakes are in place, the location of the front of the building is confirmed on site, and access to the site is available from an improved roadway. Owner/General Contractor shall sign the change order before we will continue delivery.
Utility Connections:
1. The Owner/General Contractor is responsible for flushing all water service lines before final connection.
2. The Owner/General Contractor is responsible for the final connections of water, sewer, and electrical at the exterior of building POC’s.
3. Owner/general contractor provides a POC for water, a POC DWV waste line with a clean out your service connection, and an electrical schedule 80 PVC sleeve at an exterior POC.
4. Owner/general contractor provides and connects the interior building utility connections and the Owner/General Contractor, or their subcontractor makes the exterior connections to POC’s for services.
Special Conditions, Permits, and Inspection Fees:
Follow any published specifications governing local building procedures for applicable building permit fees, health department fees, all inspection fees, site concrete testing fees, and compaction tests, if required by Owner. PRC is responsible for all required State inspections and final State insignia certification of the building, if applicable.
Jurisdiction for Off-site Work:
Jurisdiction, for permitting and inspection of this building shall be either the State agency who manages prefabricated building compliance in the state or the local CBO (when the State does not provide certification.) If the responsibility for building inspection is the local CBO, we will provide a certified plan set, calculations, and a third-party engineer inspection report for any and all closed work the local official cannot see.
PUBLIC RESTROOM COMPANY SCOPE OF WORK:
Our In Plant/Off-Site Construction Scheduling System:
PRC has several off-site manufacturing centers in the United States, strategically located, with the proper equipment and trained staff to fabricate our custom buildings to our high-quality fit and finish standards. PRC manages quality control in our off-site production facility to comply with the approved drawings and provides an inspection certification and photos as required. When proprietary materials, which we have designed and fabricated, are part of the project, PRC supplies the manufacturing centers Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 4 of 9
with these proprietary PRC components. We then schedule the in-plant construction process to coordinate with your delivery date through our Operations Division field staff. We guaranty on time at cost delivery weather permitting.
Special Payment and Progress Billing Terms:
Invoicing begins on the 30th of the month following an order and/or the acceptance of the proposal/contract.
The first progress billing invoice will be issued for the commencement of design and engineering of architectural plans. This will be 10% of the contracted amount. Once construction begins invoicing will commence monthly based on plant percentage of completion, supported by photographs.
In the event of project stoppage, additional fees may be assessed for re-mobilization, storage, crane costs, etc. Our discounted project costs are based upon timely payments. Delays in payment could change delivery schedules and project costs.
Delivery and Installation Supervision:
Site Inspection:
PRC staff, upon site arrival, will verify the required dimensions of the building pad and the corner locations/elevation. We will also verify the delivery path from an accessible road or street and install the underground utilities to the point of connection nominally 6’ from the exterior of the building.
Testing of Water, Sewer, and Electrical in Plant and Final Site Utility Connection:
Before the building leaves the manufacturing center, PRC certifies a pressure water piping test, DWV, and the electrical connections for compliance with code. While the building is fully tested for leaks at the plant before shipment, road vibration may loosen some plumbing slip fittings and require tightening once the building services (water) is completed. Owner/General Contractor is responsible for minor fitting tightening to handle small slip fitting leaks caused by transportation.
Time of Completion:
PRC estimates a 240 calendar day schedule to complete our scope of work from receipt of written notice to proceed together with signed approved architectural submittals from all authorities required to approve them.
Exclusions/Exceptions:
1. Access issues for delivery of the building by a clear unobstructed path of travel from an improved roadway to the final installation pad or foundation may cause site delays and extra cost at each site. This exclusion covers sites whose access is limited by trees, inaccessible roadways, overhead power lines at location where crane will lift building, grade changes disallowing our delivery trailers with only 4” of clearance to grade, berms, or uneven site grades, or when the path of travel is over improvements such as sidewalks, all of which are not within the scope of work by PRC. On some sites without on-site storage availability for buildings that cannot be set, relocation to a proximal crane yard and later relocated to the site for installation, will incur additional fees at rates that vary Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 5 of 9
depending on local rates. PRC will provide written costs for this additional work by change order.
2. If weather on site causes site delivery issues, the delivery may have to be diverted to an off-site location and the additional costs will be a change order to the bid. Our staff works with the Owner/General Contractor in advance to make sure sound decisions for delivery are made to avoid this issue. But sometimes Owner/General Contractor take risks for weather, but this risk is clearly at the Owner/General Contractor risk, not PRC.
3. Sidewalks outside the building footprint.
4. Trench plates or matting needed for protection of site soils, sidewalks, hardscaping, or site utilities shall be the responsibility of the Owner/General Contractor. Any site soils damage or other site improvements if damaged during installation shall be the responsibility of the Owner/General Contractor.
5. Not responsible for removing any soil, sand, or other debris as a result of trenching or installation.
6. Survey, location of building corners, finish floor elevation, excavation, and construction of subgrade building pad and footings (if required) per PRC plans.
7. Soil conditions not suitable for bearing a minimum of 1500 PSF with compaction to 90% maximum dry density shall require Owner/General Contractor correction before building placement. If no soils testing report is available before bid, Owner/General Contractor must verify site supporting soils at a minimum of 1500 PSF because that is the least we can place our structures on or Owner/General Contractor or engineer of record must design a foundation system to meet the imposed loads of site placement.
8. Improper water pressure, an undersized meter, or improper water volume flow to the building may necessitate a change order for installation of a building internal diaphragm tank to provide the minimum flow rate and static pressure of up to 60 PSI and a minimum of 40 PSI to properly flush the fixtures. Building water service chlorination, post installation, shall be by Owner/General Contractor.
9. Our bid included crane costs are based on a maximum 35’ radius from the center pin of the crane (10’ back from the rear of the crane) to the building center point of the furthest building module roof. If additional distance requires a larger crane, additional costs will be assessed by change order to the Owner/General Contractor.
10. Bonds, building permits, a site survey, special inspection fees, minor trash removal (nominally one pickup truck of shipping materials), final utility connections to the on-site water, sewer and electrical are by the Owner/General Contractor. Since the building is fully inspected and tested in plant, minor plumbing leaks (if water is not available when building site work installation is completed) is by the Owner/ General Contractor.
11. Site Traffic Control, if applicable, shall be by Owner/ General Contractor, not PRC.
12. Any equipment installation, site work or special inspections other than described within this proposal, shall be by Owner/General Contractor.
13. Backflow certification if applicable by Owner/ General Contractor.
Insurance and Prevailing Wage Certification:
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 6 of 9
PRC shall comply with the required insurance requirements, wage reports, and safety requirements for the project, including OSHA regulations.
Special Insurance to protect the Building before acceptance:
As PRC requires payment for each month of off-site construction, and since the building is not on owner property where their insurance will cover the building, we maintain a special policy that insures the property even when paid for off-site until the building is finally accepted by the owner. This special policy protects the Owner’s custom ordered materials to be used in the fabrication of the building during this period. PRC provides this Stock Throughput Policy to cover the building materials from supplier to manufacturer, while it is being built off-site, while in transit to the job site, during and after it is installed on-site until final acceptance. This special policy has a $1,000,000 coverage limit. This exceeds the cost of any single building we have offered for sale herein.
Errors and Omissions Insurance:
Our firm employs licensed architects, engineers, and drafting staff to provide design of our buildings.
Since these buildings are required to meet accessibility standards and building codes on site, and since we are the designer, we carry Errors and Omissions Insurance (E & O) to protect our clients from any errors. The policy covers a limit of up to $2,000,000 per occurrence and is more clearly explained in the insurance certificates we provide after receipt of a purchase order.
WARRANTY
All work performed by PUBLIC RESTROOM COMPANY (called “Company”) shall be warranted to the Owner to be of good quality, free of faults and defects in material, workmanship, and title for 5 years from last date of installation if building is installed by Company or 1 year if building is installed by Owner or Owner’s agent without on-site supervision by Company. Company warranty on building shell including exterior walls, concrete 8” slab/foundation, and roof system is warranted for 20 years structurally. The Company will repair or replace at their sole option any defects in work upon proper notice to the below stated address below.
Our Company extended warranties shall be Company only and shall have no effect on any required Performance, Payment, or Warranty Bonds where Surety shall assume no liability to the Company, the Owner, or any third parties should the Company fail for any reason to deliver acceptable maintenance warranties beyond the one year period. The warranty extension is solely between the owner and PRC and not the general contractor, bonding company, or architect/engineer of record.
This warranty applies only if all work performed by Company has been fully paid for, including change orders if applicable. Company has no responsibility for any neglect, abuse, or improper handling of building product.
The warranties expressed herein are exclusive, and are in lieu of all other warranties expressed or implied, including those of merchantability and fitness.
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 7 of 9
There are no warranties which extend beyond those described on the face of this Warranty. The foregoing shall constitute the full liability of the Company and be the sole remedy to the Owner.
Owner/General Contractor selected parts and materials that are not PRC approved will not be covered under PRC’s 5 year component warranty. These selections will be covered only by any available manufacturer warranty.
Term of Offer to Sell and Owner/General Contractor Acceptance:
This offer is valid for acceptance within 30 days, or when a part of a public bid for the applicable duration imposed within the Owner’s bid documents. Acceptance is by approving our post bid preliminary notice to begin drawings subject to final Owner/General Contractor approval of our submittals and receipt of a contract or a purchase order/contract.
Special Notice of Possible Project Cost Increases as a Result of Late Payments:
In the event of delayed or late payment, PRC shall have the right to remedies including late charges, overall project total cost increases, and other damages as allowed by applicable law. The contract price quoted herein is a discounted price based upon our receipt of progress payments as invoiced on the agreed billing schedule of PRC. In the event of non-payment, PRC will provide a 5 day written notice to cure and if payment is still not received, the discounted price for the payment due may increase, to an undetermined amount, to cover work stoppage, remobilization, cancellation of materials and subsequent restocking charges, resale of the contracted building to another party, storage fees, additional crane fees, travel and per diem costs for field crews, and any other cost applicable to the project, as allowed by law. Interest if applicable to non-payment will be assessed at the maximum amount allowed by law or 18% whichever is greater.
Termination
Upon Termination for any reason, Owner/General Contractor shall be liable for the cost of all work performed up to the date of termination. Additionally, Owner/General Contractor shall pay for off-site demolition and disposal of the partially or fully fabricated building as well as any non-returnable materials which were custom-ordered to complete fabrication in PRC’s factory location. Any returned materials are subject to return and restocking fees at the Owner/General Contractor expense.
Venue for Contract Jurisdiction:
Public Restroom Company requires all contracts accepted by our firm to hold that the venue for legal jurisdiction for this contract offer and acceptance shall be Douglas County, Nevada. In the event of your default, PRC shall be entitled to the full amount due including reasonable attorney fees, costs, storage, expenses of physical recovery, and statutory interest, as allowed by law.
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 8 of 9
Optional Building Installation Steps – By Others:
If a Community Workforce Agreement or other labor regulation requires the use of local labor for site work, our trained installation staff will not be able to complete the installation work on site. In these cases, Public Restroom Company shall provide one staff member for supervision of installation work being performed by others for warranty to be valid. Below is a general guide for the installation and may not constitute a full installation process depending on the unique features of the site, building, and utilities needed.
1. Underground Utility Prep: *Reminder - 8” slab arrives with the building* a. Owner/ General Contractor to stringline outside of building slab and mark the utility drop locations per the plumbing drop plan provided with submittal drawings. b. Owner/ General Contractor to trench utility lines to meet the drop locations. c. Owner/ General Contractor to assemble the underground sewer piping, electrical conduit, and install underground water line.
d. Trench and install building utilities.
e. Slope the sewer to code (minimum 2%).
f. Shade pipes with sand while waiting for the underground inspection. g. Pass local building underground inspection.
h. Backfill with course mason sand around all the plumbing risers. i. Pad should be laser level 8” below the finish floor elevation. Place course mason sand and screed sand flush using 2x4’s.
2. Building Off-Load and Set:
a. Remove plastic shrink wrap.
b. Remove steel tie-down plates from building slab and install provided pick plates. c. Remove the electrical conduit from the main panel, clear all block out grates. d. Hook up the rigging and install protection from rigging at the fascia. e. Pick the building slowly, lift the building up 1 inch off the trailer to make sure building is secure. Check the level of the building and adjust with shackles. f. Set the building on the sub-grade at marked location. g. Repeat for any additional building modules.
3. Final Install Steps:
a. Make sure the building is level and aligned properly (block joints, cap beam, concrete slab, plumbing, fascia, ridge, etc.)
b. Dry in the roof including caulking joints at the fascia. c. Connect all interior plumbing, including clean outs before the exterior sewer POC. d. Connect the 2” electrical conduit to the main panel in the chase, install 10’ ground and connect it to the Ufer ground that is located under the panel. e. Touch up paint, as needed.
f. Sweep out all the rooms, wipe all fixtures and doors, etc. g. Install backer rod where the building modules join.
h. Install self-leveling caulking on the floor slab joints where the building modules meet.
Ramona Garden Park – Grover Beach, CA | 10.11.2024| Reference # 11558 2587 Business Parkway | Minden, NV 89423 | www.PublicRestroomCompany.com | p: 888-888-2060 | f: 888-888-1448 9 of 9
No modifications to this offer shall be authorized unless confirmed in writing by the President of Public Restroom Company.
Offered by: Public Restroom Company by _________________________________ Charles E. Kaufman IV, President
This provides conditional acceptance of this preliminary purchase order for this building subject to acceptance of the submittals, furnished by Public Restroom Company. Once you accept the preliminary submittals, this shall become a final purchase agreement or at your discretion the final purchase order or a contract may be substituted with this attached.
Accepted by:
_______________________________ _______________________________ Authorized Signature Date Signed
_______________________________ _______________________________ Printed Name Legal Entity Name and Address
1 Erin Wiggin
From: Matt Cugley <[email protected]>
Sent: Friday, October 25, 2024 2:47 PM
To: Erin Wiggin
Cc: Cody Dooley
Subject: CIP 1259 Ramona: Romtec - Proposal
Attachments: Romona Garden Park Proposal 10-25-24.pdf
Erin,
Please see the attached Budgetary Proposal for the Ramona Garden Park Restroom.
As discussed, I have provided a proposal for the Design & Supply of the building package purchased directly from Romtec utilizing Sourcewell and to be installed by a local contractor.
Installation can be performed by any contractor licensed by the state of California, Romtec structures are made with conventional construction material and methods. Typically, installation is 1-1.5 times the cost of building package when performed by a local or bidding contractor.
Romtec Design & Supply - $125,000 +/-
Installation- ~$125,000- ~$175,000
Total cost ~$250,000 - ~$300,000
As pervious stated Romtec has industry best lead times at 4-6 months from purchase order to delivery on site, if purchased in November delivery could be March or April.
Please feel free to reach out with any questions.
Best Regards,
Matt Cugley
Sales Associate
(541) 496-3541
[email protected]
From: Erin Wiggin <[email protected]>
Sent: Friday, October 18, 2024 3:17 PM
To: Matt Cugley <[email protected]>
Cc: Matthew Armstrong <[email protected]>
Subject: RE: CIP 1259 Ramona: Romtec - Site-built options Thanks for the follow up email. Attached is the site plan and a somewhat basic spec from the restroom company that was used during the design phase. Note, that we’re also looking for a water bottle refilling station.
Thanks,
Erin
Attachment 4
2 From: Matt Cugley <[email protected]>
Sent: Friday, October 18, 2024 3:07 PM
To: Erin Wiggin <[email protected]>
Cc: Matthew Armstrong <[email protected]>
Subject: RE: CIP 1259 Ramona: Romtec - Site-built options Erin,
Thank you again for meeting with me today to discuss your project.
As discussed, Romtec will be providing an “alternative” or equal structure that is a packaged building kit with delivery to the site to be installed by a local contractor through the public bid process.
We do not require our buildings to be installed by Romtec, and therefore will be proposing the “Design & Supply ONLY” as our best value for your project. We design and supply our buildings across the county to be installed by a local contractor and provide technical support through our construction manager during installation to ensure a smooth and successful project. This is our best value option that is utilized by 80% of our customers.
Romtec will provide you with a preliminary design proposal and estimates for the “Design & Supply ONLY” of the proposed Romtec alternate restroom building for your project that satisfies the architectural style of the building you shared.
I appreciate the opportunity and look forward to sharing our proposal and quote with you when ready later next week.
Best Regards,
Matt Cugley
Sales Associate
(541) 496-3541
[email protected]
From: Erin Wiggin <[email protected]>
Sent: Thursday, October 17, 2024 3:38 PM
To: Matt Cugley <[email protected]>
Cc: Matthew Armstrong <[email protected]>
Subject: RE: CIP 1259 Ramona: Romtec - Site-built options Hello Matt – I’m following up to see if you’re able to provide a quote.
Thanks,
Erin
Some people who received this message don't often get email from [email protected]. Learn why this is important 7 Brett Hadley PE 80124, QSD/P
Senior Civil Engineer
WALLACE GROUP | DEDICATION TO SERVICE®
O: 805 544-4011 C: 805 459-2715