Agenda Item No. 5
CITY COUNCIL STAFF REPORT
TO: Honorable Mayor and City Council DATE: April 14, 2025 FROM: Matthew Bronson, City Manager
PREPARED BY: Erin Wiggin, Capital Improvement Project Manager Greg Ray, Public Works Director/City Engineer
SUBJECT: Authorization to Purchase Ramona Garden Park Bandshell
RECOMMENDATION
Authorize a purchase order in the amount of $130,533.55 for the bandshell associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259).
BACKGROUND
On April 10, 2023, the City Council provided direction for selection of the bandshell proposed in Phase 2 of the Ramona Garden Park Rehabilitation Project, after considering the recommendation of the Parks, Recreation and Beautification Commission. The Council selected a steel frame bandshell with a curved roof as shown in Attachment 1. Given the potential lead times for these structures and the City's ability to secure better pricing by purchasing the band shell directly from the vendor now, staff recommends that the City purchase the equipment directly rather than waiting for the contractor to make the purchase.
The City’s purchasing policy requires that the City obtain three quotes from vendors. The City solicited quotations from Park Planet, Cedar Forest Products and RCP Shelters with the design documents based on Council’s selected design. However, given the unique nature of this product, only Park Planet can provide the bandshell that meets the design that Council selected. Therefore, staff recommends the Council authorize the purchase of the bandshell from Park Planet.
FISCAL IMPACT
The cost of this purchase is included in the approved project funding.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Authorize purchase order in the amount of $130,533.55 for the bandshell associated with the Ramona Garden Park Rehabilitation Project, Phases 1 and 2 (CIP 1259); or
2. Do not authorize purchase order and provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
Attachments
1. Bandshell Rendering
2. Park Planet Quote
COPYRIGHT 2004, ICON SHELTER
SYSTEMS, INC.
.+0%1.0#8'
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DISTINCTIVE STEEL SHELTERS
WWW.ICONSHELTERS.COM
*Decorative brick columnsnot included
Attachment 1
Park Planet
a Division of Park Associates, Inc.
415 Elm Street
Red Bluff CA 96080
Quote# Q25-1673
Ramona Garden Park
Bill To: Quote Date: 02/21/2025
City of Grover Beach
154 S 8th Street
Grover Beach CA 93433
United States
Quote Expires: 03/23/2025
Terms: Net 30
Quote Total: $130,533.55
Contact Name Contact Phone Contact Email Sales Rep Sales Rep Email Erin Wiggin +18054734537 [email protected] Kasanna Coulter [email protected] Description Vendor Qty Rate Amount
33' x 16' Custom Steel Shelter
4 baseplate posts per plan
Mega Rib roof panels
T & G roof deck
Includes Rebar Footing Cages and Threaded
Rods
1 $117,732.00
FREIGHT
Custom Canopies Freight Custom Canopies Intl. 1 $2,500.00 $2,500.00 NOTES
Equipment only. Installation to be supplied by
others.
Offloading & storage of equipment is the
customer's responsibility. For most products a
forklift rated for 5000lbs or more is recommended.
Subtotal $120,232.00
Tax Total (%) $10,301.55
Total $130,533.55
Attachment 2
Park Planet
a Division of Park Associates, Inc.
415 Elm Street
Red Bluff CA 96080
Quote# Q25-1673
Ramona Garden Park
A PURCHASE ORDER OR SIGNED CHANGE ORDER MUST BE RECEIVED BEFORE ADDITIONAL EQUIPMENT, INSTALLATION, OR SERVICES CAN PROCEED. IF PAYING BY CREDIT CARD, A SURCHARGE WILL BE ASSESSED ON PAYMENT AMOUNT FOR 3.5% VISA/MC OR 5% AMEX.
Printed Name:__________________________________________ Title:_________________________________ Authorized Signature: __________________________________________ Date:______________________________ **Purchasing agent who is authorized to enter into binding agreement for quoted entity. **By signing this quote, I have read and agree to the quote Terms & Conditions listed below, on the following page.
Park Planet
a Division of Park Associates, Inc.
415 Elm Street
Red Bluff CA 96080
Quote# Q25-1673
Ramona Garden Park
TERMS & CONDITIONS
1. General NotesAssembly, Installation and Offloading NOT included unless otherwise noted.
Payment and Performance bonds, Builder’s Risk and special insurance NOT included unless stated and quoted.
Customer responsible for quantities and model numbers. Revised quote needed if quantities revised.
2. Payment / OrderingCredit terms specific to each customer. See terms in upper right corner of Park Planet quotes..
Purchase orders or purchase contracts are needed to order. If none available, a signed Park Planet quote may be used in lieu of a formal PO.
All past due accounts subject to 1 ½ % monthly finance charge. In the event legal action is required to effect collection, venue shall be Red Bluff, CA.
3. Shipping / UnloadingShipped by Common Carrier – Customer will need 2 to 4 people to unload. Liftgate NOT included unless quoted. Items will be boxed and / or stretch wrapped to pallets and customer is responsible for offloading. Delivery Drivers do NOT unload.
IMPORTANT: Customer is responsible for receiving and checking quantities and condition at time of delivery Please note any shortages or damages on delivery copy.
Notwithstanding anything to the contrary in any Contract Documents, Customer understands that estimated shipment times for materials are an estimate only.
We have no control over shipment dates. We thus make no guarantee to Owner or Customer regarding the projected shipment dates for materials and shall not be liable for any loss caused by the timing of shipments.
4. Engineered Wood Fiber
Customer to provide access for Engineered Wood Fiber delivery with tractor truck and 53’ trailer.
Compaction of the Engineered Wood Fiber is NOT included in the installation cost, if desired, please request an updated proposal.
5. General Notes for Purchased Installation
Installation does NOT include ground preparation, excavation, safety surfacing, and/or safety surfacing borders, prep work, flat work, grading, rerouting of water, electric, drainage or sprinkler lines unless otherwise noted in the proposal.
Demo of existing equipment or safety surfacing is NOT included unless otherwise stated in the proposal.
ROCK CLAUSE: Pricing is based on normal soil conditions which would allow an auger on a tractor to dig footings. If rocks/boulders interfere with the progress of the excavation, additional fees may apply.
ACCESS CLAUSE: Installation based on clear access to area. Crane service is NOT included. Customer to provide access for bobcat to work area, bobcat will be provided by the installer. Minimum access shall be 7’ wide and 7’ high. If adequate access is not provided additional charges may apply and repairs to landscape and irrigation may be required. Customer is responsible for any repairs to landscape if proper access is not provided.
UTILITY CLAUSE: Unless stated in writing in the quote proposal, installation does not include marking of utilities by Dig Alert or other similar entities. Customer can, however, call Dig Alert directly. Dig Alert CANNOT locate any private lines, PVC or plastic water lines. Installation does NOT include repair or relocating any underground utilities, such as drainage, irrigation, live water lines, main low voltage lines, gas, electrical, communication, or sewer etc.
Customers responsibility to provide locations of any utilities prior to commencement of work.
Customer is responsible for all landscape repairs such as, but not limited to damaged trees, bushes, lawn, curbing, sidewalks and/or asphalt paving caused by materials truck and/or 2ton bobcat needed to complete project.
6. Temporary Fencing
Security guards and/or temporary fencing to prevent injuries, vandalism and/or accidental damage to install area or to the rubberized surface while it sets is NOT included unless noted on quote. If desired, the installers can put up caution tape, but Temporary Fencing is recommended. Although the fencing, if provided, is intended to provide this security, the overall security of the property is ultimately the responsibility of customer. We are not responsible for any vandalism or injuries even with the provision of the fencing.
7. ADA Access
Play Equipment MUST be installed over an impact absorbing surface such as ADA compliant Engineered Wood Fiber or Rubber Surfacing. If not quoted, please call for details.
This area is NOT ADA compliant without the installation of compliant surfacing and an accessible route up to and into the playground area. Please call for details.
8. Poured in Place Rubber Surfacing
Rubber Surfacing cannot be installed during extreme weather conditions and may not be installed if rain or frost is forecasted during 48-72 hr. cure time. 24 Hour Manned Security is NOT included in Park Planet quotes.
9. Shade Shelters (non DSA)
Shade Shelter installation price EXCLUDES – unless otherwise stated in this quote engineering, drawings, calculations, permits, permit submittal, site plans, special inspections, soil reports, impact fees, special assessment fees. Customer is responsible for any and all of these items if required by the City/County.
PLEASE NOTE: Shade Orders are NOT released into production until permit is issued! Shade Shelter installation price EXCLUDES concrete pad, footings, masonry columns, electrical wiring and lights unless otherwise noted.
10. Shade Shelters (DSA)
Fabrication cannot begin until AFTER DSA approval by your architect DSA in-plant Welding Inspector to be hired by the School District. Welding Inspector fee has NOT been quoted.
School District / Architect responsible for submission of plans to DSA for DSA approval Pricing does NOT include footings, steel cages, anchor bolts, or erecting of shade shelter unless otherwise noted.
11. Prevailing Wages – assumed and quoted unless specifically excluded due to private works.
Park Planet does not meet the Skilled & Trained Workforce Requirements and will not participate in same. Park Planet will not sign any PLA's for Union Work and is not signatory to any unions.