CITY OF GROVER BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
Placement: Consent
Meeting Date: July 28, 2025
Multi-Year Goals
☐ Public Safety and Community Services ☐ Economic Development and Housing ☐ Community Infrastructure ☒ Financial and Organization Sustainability Council Priorities
☐ Water and Wastewater Infrastructure ☐ Community Engagement TO: Honorable Mayor and City Council
FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
SUBJECT: Amendment to Authorized Position Allocation for FY 2025-26
RECOMMENDATION
Adopt the Resolution to amend the City’s Position Allocation to reflect the number of authorized positions in departments for FY 2025-26.
BACKGROUND
On June 23, 2025, the City Council adopted a Resolution to approve the FY 2025-27 budget and establish the number of authorized positions in departments for FY 2025-26 (also known as the Position Allocation). The adopted Resolution incorrectly specified 14.75 positions for the Public Works Department as the department has 16.75 positions. Pending the Council’s adoption, this updated Resolution will correct that error to reflect the correct number of positions in the Position Allocation for the Public Works Department.
FISCAL IMPACT
There is no fiscal impact for adopting this Resolution as the positions will be covered in the existing operating budget.
ALTERNATIVES
The Council has the following alternatives to consider:
1) Adopt the resolution to amend the authorized positions in departments for FY 2025-26; or 2) Do not adopt the resolution and provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
ATTACHMENTS
1. Resolution
RESOLUTION NO. 25-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA ESTABLISHING THE NUMBER OF AUTHORIZED POSITIONS IN THE VARIOUS DEPARTMENTS OF THE CITY FOR THE FY 2025-26 BUDGET AND ESTABLISH THE 2025-26 SALARY SCHEDULE
WHEREAS, all requisite public hearings relating to the budget have been duly held, and all necessary findings have been made.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL:
PART I
THAT the number of permanent full-time positions in which persons may be employed by the City during FY 2025-26 is hereby establish as set forth in Part IV of this Resolution; and
PART II
THAT a change in the total number of permanent full-time positions authorized in a department in any Section of Part IV or part-time positions authorized in a department in any Section of Part V shall only be accomplished by Resolution of the City Council; and THAT except as provided in Part III Section 3, the number of persons employed in permanent full-time positions shall not exceed the total number of authorized positions in a department in any Section of Part IV; and
PART III
THAT the number of permanent positions allocated by class to department is for budgeting consideration and convenience only, and is not intended to constitute separate authorization of permanent positions by class except as provided below:
SECTION 1. The number of permanent full-time positions allocated to any department may be adjusted, provided that the number of permanent full-time positions authorized in any Section of Part IV is not exceeded and that there are sufficient unspent appropriations available to fund the adjustment.
SECTION 2. The City Manager or his/her designee may, upon the recommendation of the Administrative Services Director, adjust the number of permanent full-time positions allocated by class within any Section of Part IV, provided that the total number of permanent positions authorized in any Section of Part IV does not change and that there are sufficient unspent appropriations as verified by the Administrative Services Department available to fund the adjustment.
SECTION 3. The number of part-time positions allocated to any department may be adjusted, provided that the number of part-time positions or their full-time equivalents (hereinafter “FTE”) authorized in any Section of Part V is not exceeded and that there are sufficient unspent appropriations available to fund the adjustment.
Attachment 1
Resolution No. 25-XX Page 2
FY 2025-26 PAR
SECTION 4. The City Manager or his/her designee may, upon the recommendation of the Administrative Services Director, adjust the number of part-time positions allocated by class within any Section of Part V, provided that the total number of part-time positions or their FTE authorized in any Section of Part V does not change and that there are sufficient unspent appropriations as verified by the Administrative Services Department available to fund the adjustment.
SECTION 5. The City Manager may, at his/her discretion, extend for a period of up to two months positions scheduled to be eliminated to ensure a smooth transition due to bumping, demotions, and other personnel adjustments required by attempting to accommodate employees affected by layoffs, provided that funds have been budgeted for the transition period.
SECTION 6. Any adjustment made pursuant to Sections 1 through 5 of Part III shall only be made within the guidelines established by the City Manager.
SECTION 7. By adoption of this Resolution, the City Council hereby directs responsible City staff to make necessary technical and clerical corrections to this Resolution to implement the intent of the City Council. Such corrections shall not alter, in any manner, the substance or intent of the City Council in adopting the Budget Resolution.
PART IV
THAT permanent full-time positions are authorized in the various departments as listed by Section as follows:
Number of
Months Positions
Authorized Authorized
SECTION 1. CITY MANAGEMENT DEPARTMENT Full Year 8
Legislative, General Management,
Human Resources, Community Services
SECTION 2. ADMINISTRATIVE SERVICES Full Year 9
DEPARTMENT
General Accounting, Utility Billing, Risk Management
SECTION 3. COMMUNITY DEVELOPMENT Full Year 5.25
DEPARTMENT
Planning, Building Inspection
SECTION 4. PUBLIC WORKS AND UTILITIES Full Year 16.75
Facility Maintenance, Street Repair, City Shop/
Corp Yard, Wastewater, Water, Storm Water
SECTION 5. POLICE DEPARTMENT Full Year 29
Police Support Services, Police Operations
Investigations, Communications & Records
TOTAL PERMANENT FULL-TIME POSITIONS 68
Resolution No. 25-XX Page 3
FY 2025-26 PAR
PART V
THAT part-time positions are authorized in the various departments as listed by Section as follows:
Number of
Months FTEs
Authorized Authorized
SECTION 1. CITY MANAGEMENT DEPARTMENT Full Year 0.00
Legislative, General Management,
Human Resources,
SECTION 2. ADMINISTRATIVE SERVICES Full Year 0.00
DEPARTMENT
General Accounting, Utility Billing
SECTION 3. COMMUNITY DEVELOPMENT Full Year 0.00
DEPARTMENT
Planning, Building Inspection
SECTION 4. PUBLIC WORKS AND UTILITIES Full Year 0.00
Facility Maintenance, Street Repair, City Shop/
Corp Yard, Wastewater, Water, Storm Water
SECTION 5. POLICE DEPARTMENT Full Year 1.10
Police Support Services, Police Operations
Investigations, Communications & Records
TOTAL PART-TIME POSITIONS 1.10
Part VI
THAT the attached salary schedule (Exhibit A) is hereby adopted beginning July 1, 2025.
On motion by ___, seconded by ____, and on the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Resolution No. 25-XX Page 4
FY 2025-26 PAR
the foregoing Resolution was PASSED, APPROVED, AND ADOPTED at the Regular Meeting by the City Council of the City of Grover Beach, California this 28th day of July 2025. _________________________________
KASSI DEE, MAYOR
ATTEST:
_______________________________
WENDI SIMS, CITY CLERK