CITY OF GROVER BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 9
Placement: Consent
Meeting Date: 8/25/2025
TO: Honorable Mayor and City Council
FROM: Matthew Bronson, City Manager
PREPARED BY: Micheal Flores, Finance Manager
SUBJECT: Appropriation of Urban Area Apportionment (USHA) funds to the West Grand Avenue Streetscape Project (CIP 2287)
RECOMMENDATION
Adopt a Resolution to approve the appropriation of Urban Area Apportionment (USHA) grant funds to the West Grand Avenue Streetscape Project (CIP 2287)
BACKGROUND
In July 2024, the San Luis Obispo Council of Governments and the City entered into a cooperative agreement (GB-FAST-01) approving the appropriation of grant funding of $213,600 in Urban Area Apportionment (USHA), $1,711,701 in Regional State Highway Account (RSHA), and $1,749,984 in Regional Early Access Planning (REAP) funds to the City to help fund the West Grand Avenue Streetscape Project (CIP 2287) which was completed in May. The project was originally allocated REAP and RSHA grant funds with the option of allocating the USHA in the future. Although the USHA is a State-administered grant, these grant funds were apportioned through the Infrastructure Investment and Jobs Act (IIJA) (H.R.3684 – (2021-2022)) approved by Congress and thus are apportioned to local agencies through the Federal Government.
Staff is now recommending approval to appropriate the balance of the City’s USHA funds to the West Grand Avenue Streetscape Project as part of the funding closeout of the project.
FISCAL IMPACT
There is no fiscal impact as these grant funds were already awarded to the City and this action will appropriate the funds to the specified project.
ALTERNATIVES
The Council has the following alternatives to consider:
1. Adopt the Resolution to approve appropriation of the USHA funds to the West Grand Avenue project; or
2. Do not adopt the Resolution and provide additional direction to staff.
Staff Report: USHA Grant Funding Appropriation for West Grand Avenue Streetscape Project Page 2 August 25, 2025
Multi-Year Goals
☐ Public Safety and Community Services ☐ Economic Development and Housing ☐ Community Infrastructure ☒ Financial and Organization Sustainability Council Priorities
☐ Water & Wastewater Infrastructure ☐ Community Engagement
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act.
ATTACHMENTS
1. Resolution; Exhibit A - Approved Cooperative Agreement RESOLUTION NO. 25-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, APPROVING THE APPROPRIATION OF URBAN AREA
APPORTIONMENT (USHA) FUNDS TO THE WEST GRAND AVENUE STREETSCAPE PROJECT (CIP 2287)
WHEREAS, the City of Grover Beach, is a member agency of the San Luis Obispo Council of Governments (SLOCOG); and
WHEREAS, in July of 2024, San Luis Obispo Council of Governments (SLOCOG) and the City of Grover Beach entered into a cooperative agreement known as GB-FAST-01; and WHEREAS, the Cooperative Agreement appropriated $213,600 Urban Area Apportionment (USHA), $1,711,701 Regional State Highway Account (RSHA), and $1,749,984 Regional Early Access Planning (REAP) funds to the City of Grover Beach; and
WHEREAS, the Urban Area Apportionment (USHA) was appropriated to the City of Grover Beach with the option of appropriating the balance to the West Grand Avenue Streetscape Project (CIP 2287); and
WHEREAS, the City finds that it is in the best interest of the City to appropriate the balance of these funds to the West Grand Avenue Streetscape Project (CIP 2287).
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach, California does hereby:
1. Approve and adopt a budget adjustment to appropriate the balance of Urban Area Apportionment (USHA) funds to the West Grand Avenue Streetscape Project (CIP 2287);
2. Authorizes the City Manager to carry out this resolution on behalf of the City of Grover Beach; and
3. Authorizes the City Manager and/or their designee(s) to take all necessary actions to execute and facilitate implementation of this Resolution.
On motion by Council Member _____, seconded by Council Member ____, and on the following roll-call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
RECUSED: Council Members –
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a regular meeting of the City Council of the City of Grover Beach, California this ____ day of ______ 2025.
KASSI DEE, MAYOR
Attest:
WENDI B. SIMS, CITY CLERK
Attachment 1
San Luis Obispo Council of Governments
Agreement No. GB-FAST-01
RSTP EXHANGE/STBG COOPERATIVE AGREEMENT
Amendment No. 1 to Agreement No. GB-FAST-01
THIS FIRST AMENDMENT TO AGREEMENT ("Amendment No. 1"), ENTERED INTO ON THE DATE BELOW STATED is between the San Luis Obispo Council of Governments, referred to herein as "SLOCOG", and the
RECITALS
CITY OF GROVER BEACH
a municipal corporation and
political subdivision of the
State of California, referred
to herein as the "CITY".
WHEREAS, SLOCOG and the CITY are authorized, pursuant to requirements of the Fixing America's Surface Transportation (FAST Act), FAST Act § 1109(a), to enter into a Cooperative Agreement for any transportation purpose within the CITY; and
WHEREAS, SLOCOG and the CITY entered into Agreement No. GB-FAST-01 ("Agreement") on August 9, 2021 ; and,
WHEREAS, the Agreement is being modified by this Amendment No. 1 to reflect SLOCOG Board programming actions on January 5, 2022, to modify the CITY's Surface Transportation Block Grant Program (STBGP) "Local Choice" program consistent with the 2022 Regional Transportation Improvement Program; and,
WHEREAS, the Agreement is also being modified by this Amendment No. 1 to reflect SLOCOG Board programming actions on August 3, 2022, and December 6, 2023 to suballocate Regional Early Action Plan (REAP) 2.0 funds consistent with the adoption of SLOCOG's Community Betterments Cycle 1 and modify the CITY's STBGP program of projects consistent with the adoption of SLOCOG's Community Betterments Cycle 1 Funding Augmentation.
NOW, THEREFORE, the parties mutually agree as follows :
1) That Agreement No. GB-FAST-01 is hereby amended by adding the programming amounts of January 2, 2022 (2022 Regional Transportation Improvement Program), August 3, 2022 (SLOCOG Community Betterments Cycle 1) and December 6, 2023 (Community Betterments Cycle 1 Funding Augmentation) as identified in Table 1 (attached hereto and incorporated herein by this reference). 2) Section 6(a) is hereby added to Agreement No. GB-FAST-01 to read as follows :
6(a) The CITY agrees that provision of REAP 2.0 funding allocated to the West Grand Avenue Multimodal Improvement project as identified in Table 1 is contingent upon the continued availability of REAP 2.0 funds and continued state authorization of REAP 2.0 activities. 3) Section 18 of Agreement No. GB-FAST-01 is hereby modified to read as follows :
18) Both CITY and SLOCOG shall designate a Project Coordinator who shall represent the respective agencies and through whom all communications between the parties to this agreement shall occur. The CITY shall notify SLOCOG of modification(s) to the West Grand Avenue Multimodal Improvement project scope of work as described by the CITY in Community Betterments Cycle 1. The CITY and SLOCOG shall cooperatively assess the proposed modification(s) to determine continued funding eligibility with the REAP 2.0 program. 4) That remaining terms and conditions of the original Agreement No. GB-FAST-01 shall remain in full force and effect unless otherwise amended per agreement.
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 1 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94 Exhibit A
SIGNATURES:
CITY OF GROVER BEACH
By:
Karen Bright, Mayor
Date: ---J .. ~~ "l... 1
ATTEST:
By:~~~
Wendi Sims, City Clerk
By:
Robert Lome ·, • y
Date: 7/22 /202'-{ r I
SAN LUIS OBISPO
COUNCIL OF GOVERNMENTS
By: _________ ____ _
Peter Rodgers, Executive Director
Date:
By: ___________ _
Jon Ansolabehere, SLOCOG Counsel
Date:
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 2 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94 8/1/2024
8/1/2024
SLOCOG#
SMAPGB02U
SMAPGB03R
REAP 2.0 GB
SLOCOG
TABLE 1
CITY PROJECTS
for
Amendment No 1 to Agreement No. GB-FAST-01
Project Name RSHA REAP 2.0 USHA
Urban Area
Apportionment FY $213,600 21/22-24/25; Local
Choice Funds
West Grand Avenue
Multimodal $1,711,701
Improvements
West Grand Avenue
Multi modal $1,749,984
Improvements
RSTP Exchange/STBG General Cooperative Agreement
Balance
$213,600
$1 ,711 ,701
$1,749,984
page 3
Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94
EXHIBIT A
San Luis Obispo Council of Governments
Regional Surface Transportation Program Exchange (RSTP Exchange)
REIMBURSEMENT REQUEST FORM
Agency Name: ____________________ Date: _____ _
Contact Person:
Project Number( s ): Regional: Urban:
------------------------------- Project Title:
This Invoice Covers Work Completed from : to:
--------------------- Project Budget Information: (complete box below- refer to cooperative agreement "Table 1" for budget information)
';C
Total SPENT This invoice $ - When using electronic format: fill in unshaded areas only Other Sources TOTAL
Regional Urban \\ Non Regional (must equal 100%)
Reimbursement Rate by Fund
Source (must be consistent with Exhibit t 1- ~'1!{"' -t 0% . A Project Sheet) 1'..._.•i'.r' ,~ .i. ~~= "" "" _ .... - ... ,:
Pro-rata Reimbursement by . ,, . J'•, ' < ""' - Funding Source $ - $ - $ :-ct~":\ ~- i' $ ~ . ' _,. " ' -,,. 'll' - 4~ .. , >,
(Regional/Urban) . X: .. f ., .,;;
~
Please send a check for$ ______________________ _
Total RSTP Exchange share due this invoice (total of heavier shaded boxes above)
Attachments: 1) A brief description of work completed; and 2) Consultant invoices
3) Proof of payment ( e.g. copy of CITY check to consultant).
Signed: _____________________________ _ (Agency Rep.)
Shaded boxes below for SLOCOG Use
Regional Planner Approval Accounting Initials
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 4 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94
EXHIBIT B
PROJECT COMPLETION FORM
for
RSTP Exchange Projects
This form notifies SLOCOG of project completion in accordance with the provisions in the Cooperative Agreement noted below. Our records indicate that the project listed below, funded all or in part with RSTP Exchange funds, has been completed:
Project Name: ___________________________ _
Project Number(s): ________________________ _
Cooperative Agreement Date (Recipient Agency): ______________ _ Approved RSTP amount: _________________________ _
__________________ certify, on behalf of the CITY/County name of authorized official
of
-------------~
that the project named above was completed
name of jurisdiction
on __________ in accordance with the provisions set forth in the cooperative approximate date of completion
agreement dated ____________ _ It is my understanding that all savings date jurisdiction representative signed
from a cost underrun will be returned to ______________ for CITY/county or SLOCOG
reprogramming in accordance with the cooperative agreement.
Signed: _____________ _ Date: ________ _
signature of authorized official date signed
Return completed and signed Project Completion Forms within 2 months of the completion of each project to:
SLOCOG
SLOCOG
1114 Marsh Street
San Luis Obispo, CA 93401
Attn: Stephen Hanamaikai
RSTP Exchange/STBG General Cooperative Agreement page 5 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94
EXHIBITC
Project Eligibility by Fund Program - Project eligibility requirements by funding program are summarized below.
I. Regional Surface Transportation Program. The Surface Transportation Program (STP) provides flexible funding that may be used by States and localities for projects to preserve and improve the conditions and performance on any Federal-aid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital projects, including intercity bus terminals. SLOCOG's 2014 RTP will provide guidance on priority routes for regional funding consideration.
The STP program supports national performance goals as defined in FAST-Act, but there are no measures tied specifically to this program. Eligible costs for funds under these programs include pre-project initiation documents (Pre-PIO), project study reports (PSR), preliminary engineering (PE), right-of-way acquisition (RW), capital costs, and construction costs associated with an eligible activity.
Eligible Project Activities:
• Construction, reconstruction, rehabilitation, resurfacing, restoration, preservation, or operational improvements for highways, streets, and roads; bikeways and other surface transportation improvements.
• Replacement, rehabilitation, and preservation of bridges on any public road, including construction or reconstruction necessary to accommodate other modes. • Construction of new bridges on a Federal-aid highway. • Capital costs for transit projects eligible for assistance under chapter 53 of title 49, including vehicles and facilities used to provide intercity passenger bus service. • Carpool projects, fringe and corridor parking facilities and programs, including electric and natural gas vehicle charging infrastructure, bicycle transportation and pedestrian walkways, and ADA sidewalk modification.
• Highway and transit safety infrastructure improvements and programs, installation of safety barriers and nets on bridges, hazard eliminations, mitigation of hazards caused by wildlife, railway-highway grade crossings.
• Highway and transit plans research and development.
• Capital and operating costs for traffic monitoring, management and control facilities and programs, including advanced truck stop electrification. • Surface transportation planning.
• Transportation Alternatives; newly defined, includes most transportation enhancement eligibilities with the exception of landscaping.
• Transportation control measures (e.g. as defined by region's APCD Clean Air Plan) • Development and establishment of transportation management systems. • Environmental mitigation efforts
• Modifications to intersections with high accident rates or levels of congestion. • Infrastructure-based ITS capital improvements consistent with the Central Coast ITS Implementation Plan.
• Environmental restoration and pollution abatement.
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 6 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94 • Control of noxious weeds and establishment of native species. • Congestion pricing projects and strategies, including electric toll collection and travel demand management strategies and programs.
• Recreational trails projects.
• Construction of marine terminals.
• Truck parking facilities.
• Surface transportation infrastructure modifications within port terminal boundaries, only if necessary to facilitate direct intermodal interchange, transfer, and access into and out of the port.
• Construction and operational improvements for a minor collector in the same corridor and in proximity to an NHS route if the improvement is more cost-effective ( as determined by a benefit-cost analysis) than an NHS improvement and will enhance NHS level of service and regional traffic flow.
Available Funding
• Direct urban and rural apportionment up to minimum required equal to 110%, plus 15%, of the FY 1990/91 allocation of Federal Aid Secondary (FAS) based upon 2010 census data (initiated in 2015).
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 7 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94
EXHIBIT D
General Programming Policies - All Fund Programs
SLOCOG's 2014 Regional Transportation Plan/ Sustainable Communities Strategy identifies an overall goal to develop a multi-modal transportation system which is balanced, coordinated, safe, cost effective, environmentally sound, economically supportive, meeting all the financially reasonable transportation needs of all citizens in San Luis Obispo County. General programming policies affecting the decision making and project selection of the surface transportation system are summarized as follows:
1. SLOCOG will strive to be fair and equitable in the allocation of funding between the various subregions in the county and among member jurisdictions.
2. SLOCOG will adhere to the federal and state statutes, policies, regulations and guidelines applicable to each fund being allocated, and require recipients of grants to do the same.
3. SLOCOG will recommend projects for funding that are:
• Deliverable
• Consistent with the goals, policies, and programs of the 2014 Regional Transportation Plan
• Regionally Significant
• Responsive to immediate funding and project needs
• Consistent with specific criteria of a particular funding program • High likelihood of leveraging other funding (state, federal and/or local)
4. SLOCOG will seek to implement all programs in a timely and efficient manner.
5. SLOCOG will seek to maximize the use of the funds for general public benefit, and will marshal other funds when possible to complete funded projects by prioritizing joint-funded projects.
6. SLOCOG will integrate social equity factors in to the decision making process by applying the findings generated from the Disadvantaged Communities Assessment that is now amended in to the 2014 RTP/SCS.
7. SLOCOG will, to the extent feasible, assure the integration of all projects with jurisdiction, region and statewide transportation plans, providing a comprehensive, systematic approach to resolving transportation problems in the region.
8. SLOCOG will retain maximum flexibility of federal programs under FAST ACT, where feasible, and will also seek to exchange Surface Transportation Block Grant Program (STBGP) (federal) funds for Regional Surface Transportation Program (RSTP) Exchange (state) funds, for reasons of cost efficiency and simplicity in administration. Through the RSTP Exchange funds ultimately become (local) funds.
9. SLOCOG will retain a continuing commitment to emphasize quality and promote excellence in the development of competitive proposals, seeking to fund the best possible projects in terms of cost effectiveness, public benefit and regional and local significance.
10. SLOCOG will reserve discretionary funds for advance development work to ensure regionally significant projects are well scoped, alternatives assessed , accurate estimates prepared, and a finance plan for implementation is developed.
11 . SLOCOG will reserve off-the-top funding for programs identified in the 2014 RTP/SCS, including Transportation Demand Management (i.e. Rideshare), Active Transportation SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 8 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94 Partnership Program, Highway Safety Improvement Program and Safe Routes to School.
12. SLOCOG will maintain funding commitments for existing programmed projects as long as those projects have achieved the project delivery milestones set out at the time of programming. Unavoidable delays to the project delivery milestones will be considered on a case by case basis.
13. SLOCOG will commit a portion of discretionary funding to match and leverage other competitive state-wide grant programs (e.g. new SB1 programs, State of CA Active Transportation Program, Highway Safety Improvement Program (HSIP) for projects of regional significance.)
14. SLOCOG may consider using the above referenced fund sources to address surface transportation needs as identified in the June 7th 2017 SLCOOG Board Staff Report item B-3 2018 RTIP Fund Assumptions Programming Approach - Table 2 Sections 1, 2, and 3, and defer the programming of funds on needs identified in Section 4 (Other Multi-Modal Needs, including bicycle, pedestrian, and public transit related needs).
SLOCOG RSTP Exchange/STBG General Cooperative Agreement page 9 Docusign Envelope ID: E6A49039-9C70-4CC9-82E3-D81A8CC6BA94