4.5 Agendas and Agenda Order
Agendas for the Council are prepared by the City Manager. Generally, items placed on the agenda will be generated by staff, but agenda items may be proposed by either a City Council Member or a member of the public. The Council can provide direction to staff to add an item to a future agenda.
Below is the standard agenda order for regular Council meetings and the Council by majority vote can rearrange this order at the beginning of the meeting:
Agenda Order:
Call to Order
Flag Salute
Roll Call
Closed Session Announcements
Agenda Review
Ceremonial Calendar
Presentations
Public Communications (on items of interest within the City’s jurisdiction not on the agenda)
Consent Agenda
Public Hearings
Regular Business Items
Council Committee Reports
10 Council Communications
City Manager’s Reports and Comments
City Attorney’s Reports and Comments
Closed Session
Adjournment
The agendas are prepared and posted pursuant to Government Code Section 54954.2 and subject to amendments up to 72 hours prior to the date and time set for the meetings.
4.6 Televised and Web streamed Meeting Coverage
All regular City Council meetings are available to view on cable Channel 20 in Grover Beach and are live streamed on www.slo-span.org and on the City’s YouTube channel.
4.7 Flag Display Policy
City Council adopted Resolution Number 25-01 adopting a Flag Display Policy to provide guidance and standards for the outdoor display of flags at City facilities, including commemorative flags other than the United States flag, the State of California flag, and City flags
The City Council shall only consider a request to display a commemorative flag if the request is made by a member of the City Council and there is consensus to place the discussion to authorize such display on the agenda for a regular or special City Council meeting.
CHAPTER 5 – COMMUNICATIONS
5.1 General Communication and City Council Mail Received
5.1.1 The City Council functions as a body, i.e. acting on a majority vote, it is important that members represent the City’s official position, or if expressing personal views, the public is so advised.
5.1.2 The City Manager and individual City Council members review and discuss each agenda in advance of each City Council meeting. City Council members are encouraged to ask questions about each agenda item in advance of the Council meeting, as this allows staff time to prepare additional research, if necessary, before the Council meeting. City Council members may ask the questions again at the Council meeting to benefit other Council Members and the public.
5.1.3 Direction to the City Manager and staff during City Council meetings should include policy direction, specificity and scope of the desired action.
5.1.4 Communication between City Council members at meetings should provide a high level of professional decorum and treat each other with dignity and respect.
Outside of meetings, no more than two members should discuss any matter regarding the City Council pursuant to the Brown Act.
5.1.5 Members of the City Council will receive mail and other hard copy material from the public or staff. The City Manager’s Office maintains a mailbox at City Hall for 11 each member. Council Members may pick up their mail at any time at City Hall. All mail that is not picked up will be available at every City Council meeting.
5.2 Written Correspondence
Members of the City Council will often be called upon to write letters to citizens, businesses or other public agencies. City Staff led by the City Manager will assist the Mayor with transmitting the City’s position on policy matters to outside agencies on behalf of the City Council.
5.3 Use of City Seal, City Logo
The seal and logo are considered symbols of the authority and jurisdiction of the City and, as such, are valuable assets of the City and its citizens. The City seal and logo, shall be used for official purposes only and according to policies and guidelines developed by the City Manager, or as authorized by the City Council.
5.4 Media Relations
5.4.1 Typically, the Mayor is the designated representative of the Council to speak on official City positions. The Mayor may also delegate this role to the City Manager.
5.4.2 Individual Council members may comment to the media but should be clear about whether their comments represent the official City position or a personal viewpoint.
5.4.3 Generally, press releases shall be prepared and routed to through the City Manager’s Office.
CHAPTER 6 – COMMISSIONS/COMMITTEES
6.1 City Commissions, Committees and Boards (Advisory Bodies) The City of Grover Beach has the following four Advisory Bodies and the City encourages Grover Beach residents to apply to serve as a volunteer on these advisory bodies.
Applications are accepted throughout the year as vacant positions arise. • Planning Commission
• Parks, Recreation, and Beautification Commission
• Oversight Committee for Revenue Measure K-14
• Oversight Committee for Sales Tax Revenue Measures
6.1.1 Planning Commission
The Planning Commission is a planning agency authorized by law to grant or deny land use applications. The Planning Commission also reviews and makes recommendations on the community’s General Plan. Major areas of involvement include real estate development projects and business uses. The Commission, working closely with City planning staff, interprets and applies community values and acts as a buffer between city planners, local political interests, landowners, the City Council, and the general public.
12 6.1.2 Parks, Recreation, and Beautification Commission The Parks, Recreation, and Beautification Commission is a forward-looking, progressive, advisory body. The Commission provides recommendations to the City Council and Community Services Program regarding issues involving parks, recreation, city-sponsored special events, and beautification efforts. The Commission also provides a forum for community input.
6.1.3 Oversight Committee for Revenue Measure K-14
The Oversight Committee for Revenue Measure K-14 is a three-member advisory committee whose task is to provide oversite of voter-approved street bond measures.
6.1.4 Oversight Committee for Sales Tax Revenue Measures The Oversight Committee for Sales Tax Revenue Measures is a five-member advisory committee whose task is to provide oversite of voter-approved city revenue measures and review an annual report that is prepared by the City.
6.2 Appointment
6.2.1 Those seeking appointment to an Advisory Body must submit an application to the City Clerk’s Office. Those Commission/Board/Committee members whose terms have expired must submit a new application (terms are not automatically renewed).
6.2.2 Selection process. Applications for appointment to an Advisory Body shall be reviewed by the City Council. Applicants will be invited to interview for the appointment(s) in open session at a City Council meeting and the Council will select members by vote.
6.3 Removal
6.3.1 A person appointed by the City Council to an Advisory Body shall continue to serve as a member thereof except when:
• The person's term of office expires and a different person has been appointed. • The person voluntarily resigns from the Advisory Body. • The person no longer meets the eligibility requirements. • The person fails to attend three (3) consecutive and/or 25% of meetings of the Commission and does not have prior approval for said absences by way of a majority action of the City Council. • A majority of the City Council determines the member shall be removed.
6.3.2 Any member of the City Council may initiate a person's removal from a Commission by requesting that consideration of the person's removal be placed on the Council's agenda at a regular or special meeting for discussion and potential action. The City Clerk shall notify the person affected of the time and place of the meeting. When the item is on the City Council agenda, the City Council may, by majority vote, remove the person from a Commission/Board/Committee.
6.3.3 A member of City Council, by contrast, may only be removed in the manner authorized by state law and are not subject to the guidelines of this section. 13 6.4 Educational Resources
6.4.1 Available City Council Educational Resources:
• California Joint Powers Insurance Authority (CJPIA) - https://cjpia.org/ • League of California Cities - https://www.calcities.org/