CITY OF GROVER BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 8
Placement: Public Hearing
Meeting Date: September 22, 2025
TO: Honorable Mayor and City Council
FROM: Matthew Bronson, City Manager
PREPARED BY: Kristin Eriksson, Assistant City Manager
Robert Lomeli, City Attorney
SUBJECT: Second Reading and Adoption of an Ordinance to Amend Sections
31.08 and 31.23 of Chapter 31 (Organizations) of Title III (Administration) of the Grover Beach Municipal Code Pertaining to Appointments and Vacancies for the Planning Commission and Parks, Recreation and Beautification Commission
RECOMMENDATION
Conduct a public hearing for the second reading and adoption of an ordinance to Amend Sections
31.08 and 31.23 of Chapter 31 (Organizations) of Title III (Administration) of the Grover Beach Municipal Code (GBMC) pertaining to appointments and vacancies for the Planning Commission and Parks, Recreation and Beautification Commission.
BACKGROUND
The City currently has four advisory bodies established by the City Council: Planning Commission; Parks, Recreation and Beautification Commission; Citizen Oversight Committee for Measure K14; and Citizen Oversight Committee for Sales Tax Revenue Measures. The Planning Commission is authorized to grant or deny land use applications submitted to the City along with reviewing and making recommendations to the Council on topics related to the City’s General Plan. The Parks, Recreation and Beautification Commission provides recommendations to the Council on issues involving parks, recreation, City-sponsored special events and beautification efforts. The Citizen Oversight Committee for Measure K-14 reviews the City’s annual report on Measure K-14 revenues and expenditures. The Citizen Oversight Committee for Sales Tax Revenue Measures reviews the City’s annual report on sales tax revenues and expenditures.
The Planning Commission and Parks, Recreation and Beautification Commission are comprised of five members who are appointed by the Mayor with the Council’s approval as shown in Attachment 1 (Grover Beach Municipal Code (GBMC) Title III, Chapter 31, §§31.02, 31.08 31.20 and 31.23; Resolutions 19-44 and 20-47). In practice, the City accepts applications from interested qualified electors when there is a vacancy and the Mayor convenes an interview panel of their choosing which generally includes an existing member of the advisory body and a Council Member. The Mayor then selects one or more qualified applicant(s) for the vacant Commission seat(s) and the Council is subsequently asked to approve the Mayor’s selection(s) at the next regular Council meeting. This process is unique among cities in the county as several cities have their full Council interview applicants and appoint advisory body members in open session.
Staff Report: Hearing to Adopt an Ordinance Amending the Selection Process for Advisory Boards Page 2 September 22, 2025
Multi-Year Goals
☐ Public Safety and Community Services ☐ Economic Development and Housing ☐ Community Infrastructure ☒ Financial and Organization Sustainability Council Priorities
☐ Water & Wastewater Infrastructure ☐ Community Engagement On March 10, 2025, staff brought a review of the City’s advisory body selection process to receive Council input and direction on whether to continue or modify the City’s current process. The Council directed staff to return with an ordinance that amends the selection process to receive applications for vacancies in advisory bodies and conduct public interviews at a Council meeting with selection to fill the vacant seat(s) made by a majority vote of the full Council. The ordinance shown in Attachment 2 makes the necessary changes to the GBMC to implement this new selection process. The Ordinance was introduced in a first reading at the September 8, 2025 meeting. Pending adoption of this Ordinance, staff would use this new selection process for filling future vacancies once the Ordinance went into effect on October 23, 2025.
On September 8, 2025, the Council adopted a Resolution to modify the composition of the Citizen Oversight Committee for City Revenue Measures into two separate advisory bodies: a fivemember Oversight Committee for Transaction and Use Tax Revenue Measures and a threemember Oversight Committee for Revenue Measure K-14. The Council’s action followed direction provided on this topic at the March 10th meeting. Pending adoption of this Ordinance, staff intends to use a similar selection process for the two new Oversight Committees as the Planning and Parks, Recreation, and Beautification Commissions for consistency with the selection of all advisory body members. Staff will post the openings for the Oversight Committees this fall for Council interviews and selection by the end of the calendar year.
FISCAL IMPACT
There are no funding impacts to this staff report.
ALTERNATIVES
The Council has the following alternatives to consider:
1) Conduct a public hearing for the second reading and adoption of an ordinance to amend Sections 31.08 and 31.23 of Chapter 31 (Organizations) of Title III (Administration) of the Grover Beach Municipal Code Pertaining to Appointments and Vacancies for the Planning Commission and Parks, Recreation and Beautification Commission; or 2) Provide alternative direction to staff.
PUBLIC NOTIFICATION
The agenda was posted in accordance with the Brown Act. A legal ad was published in the New Times on September 11, 2025.
ATTACHMENTS
1. Current Advisory Body Code Sections and Resolutions
2. Ordinance
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RESOLUTION NO. 19-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH,
CALIFORNIA, ESTABLISHING A CITIZEN OVERSIGHT COMMITTEE FOR CITY
REVENUE MEASURES
WHEREAS, in 2006, Grover Beach voters approved Measure X-06 which establish a new
0.5% Transaction and Use Tax as a general revenue to fund City services and projects as determined by the City Council; and
WHEREAS, Section 15013 of Ordinance No. 06-12, currently numbered as 101513 in the Grover Beach Municipal Code, calls for preparation and public availability of an annual report to summarize expenditures from revenue generated from the Transactions and Use Tax while Section 15014, currently numbered as 101514, calls for appointment of a citizen committee to review this annual report and prepare a report on these expenditures to the City Council; and WHEREAS, in 2014, Grover Beach voters approved Measure K-14 which authorized issuance of up to $48 million in general obligation bond funding to repair local streets and roads; and
WHEREAS, Section 10(c) of Ordinance No. 14-05 calls for establishment of a Citizen Oversight Committee composed of three voters charged with an annual review of all bond proceeds and expenditure and an annual report to the City Council; and WHEREAS, the Measure X-06 Oversight Committee has not met since 2016 whereas the Measure K-14 Oversight Committee has met annually since its establishment in 2016; and WHEREAS, the City Council affirms the importance of providing a citizen oversight role for approved revenue measures including Measure X-06 along with Measure K-14 and other recent measures which includes reviewing an annual report of the revenues generated from these measures and related expenditures; and
WHEREAS, the City Council hereby establishes a "Citizen Oversight Committee" that would reframe the existing Measure K-14 Oversight Committee into a broader committee that would provide oversight _into Measure K-14, Measure X-06, and other approved revenue measures; and
WHEREAS, the Citizen Ove.rsight Committee would be a three-member body comprised of the three members from the community who are currently members of the Measure K-14 Oversight Committee with committee vacancies to be filled by the City's process in filling vacancies on advisory commissions; and
WHEREAS, staff would work with the Committee to set up the initial meeting in fall 2019 to review a draft annual report of the revenue measures before the Council is asked to adopt this report by the end of calendar year 2019 with a similar schedule anticipated in subsequent years; and
Resolution No. 19-44 Page 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach does hereby establish a Citizen Oversight Committee for City revenues measures.
On motion by Council Member Bright, second by Council Member Lance, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members: - Bright, Lance, Nicolls, Mayor Pro Tern Shah, and Mayor Lee
Council Members: - None
CouncilMembera:-None
Council Members: - None
the foregoing Resolution was PASSED, APPROVED, AND ADOPTED at the Regular Meeting of the City Council of the City of Grover Beach, California, this 1,9th day of August 2019. ,. ~
, WENDL,SIMS, ~ITY :-CLERK
. - -,
RESOLUTION NO. 20-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GROVER BEACH, CALIFORNIA, INCORPORATING CITIZEN OVERSIGHT OF MEASURE F-20 TO THE EXISTING "CITIZEN OVERSIGHT COMMITTEE FOR CITY REVENUE MEASURES" AND EXPANDING THE COMMITTEE COMPOSITION TO FIVE
POSITIONS
WHEREAS, in 2006, Grover Beach voters approved Measure X-06 which established a new 0.5% Transaction and Use Tax as a general revenue to fund City services and projects as determined by the City Council; and
WHEREAS, Section 15013 of Ordinance No. 06-12, currently numbered as 101513 in the Grover Beach Municipal Code, calls for preparation and public availability of an annual report to summarize expenditures from revenue generated from the Transactions and Use Tax while Section 15014, currently numbered as 101514, calls for appointment of a citizen committee to review this annual report and prepare a report on these expenditures to the City Council; and WHEREAS, in 2014, Grover Beach voters approved Measure K-14 which authorized issuance of up to $48 million in general obligation bond funding to repair local streets and roads and Section 10(c) of Ordinance No. 14-05 called for establishment of a Citizen Oversight Committee composed of three voters charged with an annual review of all bond proceeds and expenditure and an annual report to the City Council; and WHEREAS, the City Council in 2019 affirmed the importance of providing a citizen oversight role for approved revenue measures and established a broader "Citizen Oversight Committee for City Revenue Measures" that would provide oversight into Measure K14, Measure X-06, and other approved revenue measures; and WHEREAS, this broader Citizen Oversight Committee was kept at a three-member body comprised of the three members from the community who were currently members of the Measure K-14 Oversight Committee with committee vacancies to be filled by the City's process in filling vacancies on advisory commissions; and
WHEREAS, the City Council placed Measure F-20 for the 2020 ballot to add a 1 % Transactions and Use Tax to address community needs in addition to the previously approved
0.5% Transactions and Use Tax in Measure X-06; and
WHEREAS, the City Council provided policy direction to incorporate oversight of this measure if passed to the existing Citizen Oversight Committee and to expand the composition of the committee from three positions to five positions; and WHEREAS, Measure F-20 was approved by Grover Beach voters on November 3, 2020 with its related ordinance adopted by the Council on December 7, 2020; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Grover Beach does hereby incorporate the citizen oversight of Measure F-20 to the Citizen Oversight Committee for City Revenues Measures and expand the committee composition from three positions to five positions ~nd fill the positions using the City's process in filling vacancies on advisory commissions; and
'
L
Resolution No. 20-47 Page2
On motion by Council Member Lance, seconded by Mayor Pro Tern Bright, and on the following roll-call vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
Council Members - Lance, Shah, Mayor Pro Tern Bright and Mayor Lee Council Members - None
Council Members - None
Council Members - None
the foregoing Resolution was PASSED, APPROVED, and ADOPTED at a Regular meeting of the City Council of the City of Grover Beach, California this 7th day of December 2020. ~A DEST: . . '•
{0~'.~~
WENDl"SIM~,CfTY GLERK .,,,. ... -.
. . - -- :
ORDINANCE NO. 25-__
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GROVER
BEACH, CALIFORNIA AMENDING SECTIONS 31.08 AND 31.23 OF
CHAPTER 31 (ORGANIZATIONS) OF TITLE III (ADMINISTRATION) OF
THE GROVER BEACH MUNICIPAL CODE PERTAINING TO
APPOINTMENTS AND VACANCIES FOR THE PLANNING
COMMISSION AND PARKS, RECREATION AND BEAUTIFICATION
COMMISSION
WHEREAS, Grover Beach Municipal Code Article III, Chapter 31, provides selection processes for the Planning Commission and the Parks, Recreation, and Beautification Commission, collectively the City’s “Advisory Bodies” and individually each a City “Advisory Body”; and
WHEREAS, the City Council desires to change the selection process by requiring the full Council to conduct interviews of applicants for vacant Advisory Body seats at a public meeting and select Advisory Body members by a majority vote; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Grover Beach as follows:
SECTION 1. Section 31.08 (“Appointment; Vacancies”) of Chapter 31 (“Organizations”) of Article II (“Administration”) of the Grover Beach Municipal Code is hereby amended to read in its entirety as follows:
Sec. 31.08. Appointment; Vacancies. When a term expires before a new appointment is made, the incumbent shall continue to serve on the Commission until reappointed or replaced. When a vacancy occurs for reasons other than term expiration, the City Council shall appoint a replacement to complete the unexpired portion of the term. However, if the unexpired term is for a period of less than one year, the City Council may appoint a member to serve both the unexpired term and an additional full four-year term. All appointments require a majority vote of the City Council following applicant interviews conducted at a regular or special City Council meeting.
SECTION 2. Section 31.23 (“Appointments”) of Chapter 31 (“Organizations”) of Article II (“Administration”) of the Grover Beach Municipal Code is hereby added to read as follows:
Sec. 31.23. Appointment; Vacancies. When a term expires before a new appointment is made, the incumbent shall continue to serve on the Commission until reappointed or replaced. When a vacancy occurs for reasons other than term expiration, the City Council shall appoint a replacement to complete the unexpired portion of the term. However, if the unexpired term is for a period of less than one year, the City Council may appoint a member to serve both the unexpired term and an additional full four-year term. All appointments require a majority vote of the City Council following applicant interviews conducted at a regular or special City Council meeting.
Attachment 2
SECTION 3. SEVERABILITY. If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 4. EFFECTIVE DATE. This ordinance shall take effect and be in force thirty (30) days from and after its final passage.
SECTION 5. PUBLICATION. Within fifteen (15) days after passage, the City Clerk shall cause this ordinance to be published in a newspaper of general circulation.
INTRODUCED at a regular meeting of the City Council held September 8, 2025. PASSED, APPROVED, and ADOPTED by the City Council at a regular meeting held on September 22, 2025, on the following roll call vote, to wit:
AYES: Council Members –
NOES: Council Members –
ABSENT: Council Members –
ABSTAIN: Council Members –
APPROVED:
__________________________
Kassi Dee, Mayor
ATTEST:
____________________________________
Wendi Sims, City Clerk
APPROVED AS TO FORM:
_____________________________________
Robert Lomeli, City Attorney