City Facilities
Needs Update
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Erin Wiggin, CIP Manager
Kristin Eriksson, Assistant City Manager
Background
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• The City owns and operates numerous public facilities including City Hall, Police Station, Community Center, Ramona Garden Park Center, and Corporation Yard
• Several buildings are over 60 years old; newest is 25 years old • Maintenance needs have significantly increased
• Facilities have not been systematically maintained, instead repaired on as-needed basis
Background
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• Unanticipated maintenance need have taxed budgetary resources • FY 2024-25 cost for unplanned repairs exceeded $100K
• Some repairs, e.g. replacing the HVAC in Council Chambers were delayed in order to ensure City did not exceed its maintenance budget • Repairs are not only costly, but the disruptions hinder the City’s ability to effectively serve the public
• Intent for this agenda item:
• Brief Council on City's facilities conditions
• Convey findings & results of Facilities Conditions and Needs Assessment (FCNA) • Get Council input and direction on next steps to improve City facilities Operation Needs & Recent Work
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Police Department
• Over 40 years old and no longer meets the needs of a 21st century law enforcement agency
• Some minor remodels, but maintenance has been limited to repairing items when broken
• Building age requires significant improvements are required including structural, plumbing, HVAC, electrical, etc.
• Lacks necessary space for personnel, storage and proper rooms for training or victim interview rooms
• Staff is working in storage closets, and an offsite storage facility is required with a costs of over $110K annually
Operation Needs & Recent Work
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Police Department
Major sewer line break; not only
costly but the staff time and
resources impacts ability to serve
the public
Operation Needs & Recent Work
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Police Department
Operation Needs & Recent Work
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Public Works Corporation Yard
• Too small for efficient operations; requires numerous repairs • Offices and equipment located in three metal buildings that were moved to the current location in 1983
• 80-year-old mechanic shop building to be demolished later this year and operations moved into other buildings
• Recent improvements include placement of a temporary office building, repaving, and reorganizing several shop bays
• Vehicles and equipment are stored outdoors with insufficient room Operation
Needs &
Recent Work
Public Works
Corporation Yard
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Operation Needs & Recent Work
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City Hall
• Over 60 years old
• Backlog of deferred maintenance
• Expensive and unexpected stopgap repairs
• Facility no longer meets space needs
• Staff dispersed among several buildings which diminishes collaboration and impacts ability to effectively serve the community
FCNA Scope and Findings
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• In December 2022 the Council awarded an agreement to RNT Architects to develop an FCNA
• Included in-depth investigation, research (internally and externally), data analysis
• Determined how well the existing facilities can meet current and future needs of the organization
• Identified over $6M in deferred maintenance
FCNA Scope and Findings
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• EOC and Ramona Center are in fairly good condition but limited expansion potential
• PD facility needs a lot of repairs, but structural integrity of the building is in good condition and could be repurposed for another facility
• City Hall requires a number of repairs and there is no expansion or reuse potential
• Community Center is at the end of its design life
FCNA Scope and Findings
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• Needs assessment to address future needs
• Important to adequately size buildings to meet future needs without drastically oversizing facilities
• Only considered city property for potential options
FCNA Options
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Option Cost* Notes
Option 1 Partial Reuse $15.3M • Renovate the existing Police Department facility to be used as City Hall • Demolish the current City Hall facility and construct new Police Department facility at City Hall site • Consider an easement or property acquisition for parking • Maintain the Grover Beach Community Center (not included in the cost estimate listed) • Renovate the Ramona Garden Park Community Center to be used as the EOC • Sizing of the facilities is limited
Option 2 Reconstruct
Facilities at Same Sites with
Offsite EOC
$16.7M • Renovate the Ramona Garden Park Community Center to be used as the EOC • Reconstruct the Police Department and City Hall facilities at 8th & Rockaway • Procure offsite storage for Police Department vehicles • Maintain the Grover Beach Community Center (not included in the cost estimate listed) • Sizing of the facilities is limited
Option 3 Reconstruct
Facilities at Same Site
including EOC
$23.8M • EOC, City Hall and Police Department are reconstructed at 8th & Rockaway • Includes a parking garage
• Maintain the Grover Beach Community Center (not included in the cost estimate listed) • Sizing of the facilities is better, but still limited Option 4 Reconstruct
Facilities and Relocate PD
to the Community Center
Site
$27.5M • Demolish the Grover Beach Community Center and construct a new Police Department facility • Consider property acquisition adjacent to the Community Center for Police Department vehicle storage and a larger facility
• Reconstruct the existing Police Department and City Hall facilities to be used as the new City Hall and EOC FCNA Options
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• Staff has concerns regarding the proposed size of the facility • PD indicates that the options that the options do not provide the necessary square footage (staff estimates 10,000-13,000 SF) • Need to consider parking for 25-30 secure parking spaces for the city and personal vehicles
• Ideally a new Police Facility would accommodate all department parking and storage needs at a single location
Council Input and Direction
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• FCNA presented to Council in September 2023
• Council indicated a preference for Option 3 but still had concerns • At the time, Council expressed opposition to eliminating the Community Center as community space
• Due to lack of funding and other policy priorities, the City has not pursued further design or research for proposed options • Council had provided direction to staff to consider options for property acquisition for a Police facility and/or Corporation Yard Summary
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• Seeking input and direction from Council:
• Is Option 3 of the proposed options still the Council's preference or is there another option the Council would like to pursue?
• Is keeping the Grover Beach Community Center site as a community space still the Council's preference?
• Should staff identify options that consider property acquisition (likely requires funding from reserves)?
• Is there other input and direction the Council would like to provide to staff in continuing this multi-year effort?
Summary
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Questions?
Option 1
Roesling Nakamura Terada Architects
City of Grover Beach – FCNA 2023
18 Construct new two-story Police Department
on site of old City Hall (up to the size of 9,500
sqft. max.)
Upgrade North parking lot to be used as
secure parking for Police vehicles
Upgrade Ramona for EOC use
Renovate old PD + EOC buildings for new
City Hall (8,000sqft total)
Negotiate easement or purchase additional
land for parking
Special Police vehicles and trailer stay at
offsite location
RAMONA NOT TO SCALE
11 + 5 ADA
CUSTOMER
18 SECURE USE
7 EMP USE
City Hall w.
Council Ch.
Police Dep. EOC
8,000 SF 8,000 SF at Ramona
Option 2
City of Grover Beach – FCNA 2023
Construct new multi-story Police Department
and City Hall Building, including council hall
(max footprint area – 8,200sqft)
Upgrade north parking lot to be used as
secure parking for Police vehicles
Upgrade Ramona for EOC use
Build at grade parking lot and vertical street
parking
Special Police vehicles and trailer stay at
offsite location
RAMONA NOT TO SCALE
City Hall w.
Council Ch.
Police Dep. EOC
8,400 SF 8,000 SF at Ramona
Option 3
City of Grover Beach – FCNA 2023
20 Construct new multi-story Police
Department, Emergency Operations Center,
and City Hall Building (max footprint area –
10,000sqft)
Build 2-level parking garage for visitor and
employee use
34 + 65 BELOW
18 SPOTS
City Hall w. Police Dep. EOC w.
Council Ch.
7,500 SF 9,500 SF 2,700 SF
Option 4
Roesling Nakamura Terada Architects
City of Grover Beach – FCNA 2023
21 Construct new one-level or two-level Police
Department on site of existing Trouville
Community Center with secure parking for
all vehicles except trailers and armored
trucks. (max footprint area – 8,500sqft)
Build new City Hall and EOC on current
downtown site with upgraded parking lot
*Only community center would be Ramona
unless additional land/facility is acquired.
This would put Grover Beach at 0.22
SF/resident for community center space.
City Hall Police Dep. EOC /
Council Ch.
7,000 SF 8,000 SF 2,700