Agenda packet — Guadalupe City Council, March 8, 2022

March 8, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, March 8, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.

If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, March 8, 2022.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian

2. MOMENT OF SILENCE
March 8, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 4

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. OATH OF OFFICE
• Jennifer Bahena, Police Officer

6. PRESENTATION
• Vietnam Veterans

7. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

8. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending March 2, 2022.

C. Approve the Minutes of the City Council Regular Meeting of February 22, 2022, to be ordered filed.

D. Approve a mural contest for the Le Roy Park Community Center building.

E. Adopt Resolution No. 2022-18 approving a Side Letter Agreement with Service Employees International Union, Local 620, regarding continuation of the 9/80 alternative work schedule for 2021-2023.

F. Adopt Resolution No. 2022-19 to create classificationsfor the positions of Associate Planner, Engineering Technician, Maintenance Lead, Facilities & Parks Lead, Recreation Leader/Building Attendant, Emergency Services Manager, and authorizing staff to initiate recruitment for these positions, and approval for the job description of Permit Technician.

March 8, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 4 G. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department report for February 2022

2. Building Department report for February 2022

3. Public Works/ Engineering report for February 2022

4. Recreation & Parks Department report for February 2022

9. CITY ADMINISTRATOR REPORT: (Information Only)

10. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)

11. MAYOR’S REPORT- UPDATES

REGULAR BUSINESS

12. Informational report from planning staff on the possibility of regulating food trucks and sales carts within the City Limits.

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council a) Accept the information and take no action; or b) Direct staff to return to Council when a draft ordinance is ready for consideration consistent with Council direction; or c) Continue to another Council meeting for further discussion and deliberation.

13. FUTURE AGENDA ITEMS

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

15. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 3rd day of March 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
March 8, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 4

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, March 15, 2022, at 5:00 pm / Special Meeting
Commercial Cannabis Interviews
Tuesday, March 22, 2022, at 6:00 pm / Regular Meeting
TDA and Transit Financial Statement FY2021 Finance Dept. Consent Calendar February Financial Report Finance Dept. Consent Calendar Notice of Award – West Main St. Water Line Project Public Works Dept. Consent Calendar Spring Programs Recreation Dept. Consent Calendar
Audited Financial Statement FY2021 Finance Dept Regular Business Low Carbon Transit Operations Program (LCTOP) funding
for Zero-emission Transit Bus
Public Works Dept Consent Calendar
Tuesday, April 12, 2022, at 6:00 pm / Regular Meeting
Child Abuse Awareness & Prevention Month –
Proclamation
Ceremonial Calendar
Budget Workshop Finance Dept. Workshop
Rent Control Pros and Cons – Presentation Presentation
Notice of Award- 2022 Pavement Rehabilitation Project Public Works Dept. Consent Calendar Notice of Award – Structural Engineering Services Public Works Dept Consent Calendar Benefit for Unrepresented Employees Human Resources Consent Calendar Tuesday, April 26, 2022, at 6:00 pm / Regular Meeting
Sign Ordinance Planning Department
Donate Life Month – Proclamation Ceremonial Calendar
Terry Bauer- Proclamation Ceremonial Calendar
Other Unscheduled Items Proposed
Date of
Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Sign Ordinance Planning Dept New Business
Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement April 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Terry Bauer – Proclamation Ceremonial Calendar
Goal Setting FY 21-22 Approval Administration Regular Business Transient Occupancy Tax (TOT) March 2022 New Business
Facility & Parks Use Fee Schedule Changes Recreation & Parks Prepared by:

Agenda Item No. 8B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 08, 2022
Approved by:

Veronica Fabian
Finance Account Clerk
Reviewed bLorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending March 01, 2022 to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approve the listing of hand checks and warrants to be paid on March 09, 2022.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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February 22, 2022 City of Guadalupe Council Meeting Minutes Page 1 of 7

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, February 22, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
Council Member Ramirez was absent. All others present with Mayor Julian on zoom. (The abbreviation “CM” will be used for “Council Member” in these minutes.)

2. MOMENT OF SILENCE

3. PLEDGE OF ALLEGIANCE
After the Pledge of Allegiance, Mayor Julian turned the meeting over to CM Cardenas to chair it with him remaining on zoom.

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

There were no requests to change the agenda.

5. PRESENTATION
• Central Coast Community Energy – Annual Member Agency Update Mr. Gabe Ruiz, Central Coast Community Energy (“CCCE”) Key Account Specialist for Guadalupe, gave the presentation via zoom. CCCE purchases and deliveries electricity for the communities served. The following is a summarized version of that presentation:
• CCCE has served approximately 50% of the customers in California and is the largest community choice in the state with offices in Monterey and San Luis Obispo. There currently are 33 members with another city potentially to join. Geographically, CCCE is the largest community choice in the state.
• Cities with populations less than 50,000 share a seat on the policy board. (Santa Barbara Counties have Buellton, Solvang and Guadalupe.)
Agenda Item No. 8C
February 22, 2022 City of Guadalupe Council Meeting Minutes Page 2 of 7 • CCCE has 94% enrollment, with an emphasis on their outreach program. Guadalupe has

98.6% enrollment or 2,543 customers.
• Since March 2018, CCCE has saved communities $50M. There is over $14M set aside for FY 21/22 energy programs. Over $140M in their Rate Stabilization Fund. CCCE has received an “A” rating with S&P.
• CCCE’s goal by 2030 is to have 100% clean and renewable energy, with goal of 60% reached by 2025, financially benefiting customers and CCCE to reduce operating costs of $8M - $15M per year.
• Prior to Guadalupe joining, CCCE gave rebates at the end of the year but switched to show monthly discount on the bill itself. During the beginning of the pandemic, May & June 2020, CCCE had 50% bill reduction, totally approximately $24M in savings. For the months following through February 2022, there has been a 2% discount which will change in March. • CCCE’s 2022 goals for service offerings include “predictability, simplicity, fairness and competitiveness” with the intent of being transparent explaining where the dollars go. • Approach to Rate Design: Create simple, easily understood customer classes based on size and usage and allocate total cost across customer classes. • 4% of operating revenue goes into a variety of energy programsfor the community. ElectrifyYour-Ride Program has funds available to residents for purchase of electric vehicles and electric charging stations. Energy Program Funds – Guadalupe School District has applied for an electric school bus and will receive $200k for that. • CCCE promotes programs through their Field Promotion for agricultural workers in Counties of Santa Barbara and San Luis Obispo.
• CCCE is creating resources to help customers get access to data and make informed rate decisions.
• CCCE is working with their member agencies to ensure customer fairness and equal access to resources on regulatory and legislative matters.
• CCCE is working with communities to show there is money to give to residents.

Mr. Ruiz concluded his presentation and asked if there were any questions. There were no questions asked. CM Cardenas then said, “Thank you. These are great programs available for our community, especially moving forward toward cleaner energy in Guadalupe.” Mr. Ruiz thanked the Council for the opportunity to give his presentation.

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Mr. Lupe Alvarez spoke regarding the stipends for Mayor and Council. He said, “A change in the stipends should be considered by the City Council. From 2004 to 2012, I was mayor. The City Council’s stipend has been $150.00 for 30-35 years. The Council does a lot of research, a lot of studying and has a lot of meetings. A lot of time is given. I would like to see discussion by the Council to have the stipend go up to $300-$350 for the mayor and $250 for the Council. The mayor probably works 30-40 hours a week as it is. Being on the Council is not a way to make a living but this is a February 22, 2022 City of Guadalupe Council Meeting Minutes Page 3 of 7 way to compensate for their time. Also, it might encourage some other talent in the community, new members, retirees who live here already. When it’s $150.00 and you’re putting in so much time, it doesn’t go a long way. If there was a change, it would not take effect until after November, until after the election. Some of you might be here. Some of you might not.” At this point, Mr. Alvarez asked City Treasurer Michaud, who is also a Guadalupe School Board Member, what the stipend was for a Board Member. Ms. Michaud said, “$225.00 at the School Board.”

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending February 15, 2022.

C. Approve the Minutes of the City Council Regular Meeting of February 8, 2022, to be ordered filed.

D. Receive the January 2022 Financial Report.

E. Adopt Resolution No. 2022-14 approving the City of Guadalupe 2021 Local Road Safety Plan.

F. Adopt Resolution No. 2022-15 to petition LAFCo to initiate annexation proceedings for the Almaguer Annexation, 2020-060-PA, to also include annexation into the Guadalupe Lighting District.

G. Adopt Resolution No. 2022-16 approval of Classification and Job Description for Facility Rental Coordinator.

H. Adopt Resolution No. 2022-17 appointing Amelia M. Villegas as the Interim Facility Rental Coordinator.

I. Approve a one-year time extension for Escalante Meadows, 2019-063DR (TE) and 2019-064- CUP (TE).

J. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Public Safety Department:
a. Police Department report for January 2022
b. Fire Department report for January 2022
c. Code Compliance report for January 2022

2. City Treasurer’s report for January 2022

3. Human Resources report for January 2022
February 22, 2022 City of Guadalupe Council Meeting Minutes Page 4 of 7

4. Los Amigos de Guadalupe report
Items #7.B., 7.E., 7.G. and 7.J.4. were pulled. Motion was made by Mayor Julian and seconded by Council Member Costa, Jr. to approve the remainder of the Consent Calendar. 4-0 Passed.

Absent: Ramirez.

Item #7.B. – Warrants

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repair. He asked, “Is there any consideration for O’Connell Park trees? There are 23 trees on the westside of the park that needs trimming.” He asked Ms. Shannon Sweeney, Public Works Director, if she could respond. Ms. Sweeney said, “We had originally allocated $70,000 of ARPA funds for vegetation maintenance. About $29,000 is to be used for the existing contract. When we finish that current project, we’ll look at the westside of the park to use any remaining funds.” Mayor Julian thanked Ms. Sweeney for her response.

Item #7.E. – Local Road Safety Plan
Mayor Julian referred to page 1 of Attachment 1, where there is a picture of city limits and the railroad crossing by Hwy 166 and Hwy 1. The mayor said, “In speaking with DJ Farms/Pasadera, and Shannon knows this…I know there was to be a meeting regarding the request by, I don’t know if it’s CalTrans, SBCAG, or whoever, or the railroad, to put, right where you see the railroad crossing (the white sign), they have requested, whoever requested to have DJ Farms put a sidewalk on the southside of Hwy 166 – that’s the sidewalk to nowhere. That thing goes across…you don’t want people going on the southside of the railroad tracks then crossing the railroad tracks without any crossing guards or anybody else nor walking across the street to the northside of the sidewalk. I know Shannon is working with that group and I just wanted to make sure we can see how we can clarify that. Again, you don’t want to have the sidewalk to nowhere.” On page 2, it’s a minor thing, under “Acknowledgements”, Mayor Julian said, “It shows Guadalupe Chamber of Commerce. I’m assuming that should be the ‘GBA’, Guadalupe Business Association. I was wondering why…maybe because it isn’t a government agency or entity, why DJ Farms/Pasadera wasn’t included in this discussion? They have a considerable interest in everything regarding the project on the southside of the street. That’s just a comment. There isn’t a question to do that. I think it would have been nice to have them since they’re a big ticketholder in this whole process.” The mayor continued saying, “That’s just to see if we can do something, especially with that sidewalk. Shannon is working on that. I know DJ Farms is willing to do that but is it tied into, perhaps, the signalization and the request by the owner of DJ Farms to have something to do with the crossing guards and everything else that’s going to be put into that intersection once the lighting goes through? That’s just some feedback to Shannon and some of the concerns that I and others have on that sidewalk.”
Item #7.G. – Facility Rental Coordinator Job Description Mayor Julian questioned the hours for this part-time position, specifically the noted flexibility schedule with ‘3 hours on Saturday’. He said, “There needs to be more flexibility. The person may February 22, 2022 City of Guadalupe Council Meeting Minutes Page 5 of 7 be needed more than the 3 hours on Saturday. Especially if you go back to Attachment 2, it shows that this position ‘is also responsible for the facility rental process and assists with other recreation programs, as necessary’. So, if someone can’t be available for the weekend or Saturday, then I think there needs to be more flexibility in how we create that. I don’t want to lock in for somebody to say ‘I’m only available 3 hours’ and then they can’t work on a Saturday. Maybe we can modify that to say, ‘as needed’. It may be in there already, but I wanted to bring that up.” Ms. Emiko Gerber, HR Manager, said, “I’ll make a note of that on the job description. I believe that will be perfectly okay.

For the purposes of our labor union, SEIU, that will be protecting this job, this position, their suggestion was that we put in a minimum number of hours that we’d want somebody on Saturday.

At our meeting with CM Robles, yourself, Recreation Commissioner Emily Dreiling and Hannah (Fuentes), we discussed the idea of having a Saturday mandatory set of hours. I think at the time we just arbitrarily said three (3) hours based on the 18-hour workweek. We can certainly make that change to add ‘or, as needed’ so that we can tie into flexibility.” The mayor had no further comments.

At this point, Mayor Julian made a motion to approve the remainder of the Consent Calendar.

However, Item #7.J.4. had not been discussed.

Item #7.J.4. – Los Amigos de Guadalupe (LADG)
Ms. Alma Hernandez introduced herself and said, “I’m the Board President for LADG. I’m really happy to report that today was the on-boarding and first day for Alejandra Enciso Medina who is now the Executive Director for LADG along with Thomas (Brandeberry). They’re going to be codirectors for a little while she gets completely onboard and gets familiar with everything. There’s just so much going on. We just wanted to make sure that everything continued as it was going. We have so many projects up in the air. The Le Roy Park project is estimated to be completed with a ribbon cutting in late April or early May. All the information is on the report on that and other projects. LADG was recently awarded $200K from CalFire for an Urban Tree Master Plan. An application for $10M was just submitted for the Royal Theatre. They are hoping to have it shovel ready by the end of the month.”
Ms. Hernandez also introduced Alejandra Enciso Medina, LADG’s new Executive Director. Ms.

Medina spoke briefly about her background. She said, “I’m a long-time Guadalupe resident having gone to school at Mary Buren School, McKenzie Middle School, Righetti High School, then Allan Hancock. I’m a Board Trustee at Allan Hancock representing Area 3 which includes Guadalupe and south Santa Maria. Currently, I’m working on my master’s and doctorate. Hopefully, I’ll do you all proud.”
CM Cardenas then said, “You already do. Thank you so much for everything that you do, LADG, for Guadalupe, and for meeting you. You know our community in and out so, we’re really excited for you.”
Mayor Julian said, “I’ll amend my motion to include Item #7.J.4. Motion made by Mayor Julian and seconded by Council Member Costa, Jr. to approve Items #7.B., #7.E., #7.G. and #7.J.4. 4-0 Passed

Absent: Ramirez

8. CITY ADMINISTRATOR REPORT: (Information Only)
February 22, 2022 City of Guadalupe Council Meeting Minutes Page 6 of 7 Mr. Bodem did not have any items to report at this time.

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Chief Cash had two (2) items to report:

He said, “With the cold weather, there are the homeless sleeping in the streets. “We’re working with three (3) homeless shelters in Santa Maria now, Good Samaritan Shelter, Salvation Army and Power of God Christian Center. We just got the report from Santa Barbara County. They’re looking to hire to fill the 31 staff shortage. So, if there’s anyone looking for employment to help keep those shelters open, I just want to put that information out there.

Also, the PD put out a ‘Community Alert for Suspicious Subjects’. We’ve had two (2) incidents right now of people following some of the kids, before and after school, trying to entice them to come into vehicles. We have some photographs. We put up a Community Alert and sent those the schools.

We’re putting them up in businesses. We also sent that information to the Community Alert that you can get from the City. I had a great citizen, Jeannie Mello, who has very graciously put information out on Facebook to advise people how to go on the City website. You scroll down to the very bottom. A lot of people ask how to get the safety alerts. On the City website, it says ‘Public Safety Alerts’ and it shows you how to put your information into the system so you can get this kind of information. We did this with the hostage situation we had at Christmas now this Community Alert. We’re trying to keep the community informed of incidents so that we, hopefully, apprehend the subjects.”

10. MAYOR’S REPORT- UPDATES
For clarification, Mayor Julian mentioned item #5 on this report, ‘Butcher Shop Ribbon Cutting Ceremony’. He said, “I was an hour early for the ribbon cutting. I got a firsthand orientation of it. I didn’t get any birria but I wasn’t there at the ribbon cutting. I think it’s great to have the business here in town.”

11. FUTURE AGENDA ITEMS
No additional future agenda items were added to the list.

12. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
Mayor Julian said, “I appreciate CM Cardenas taking over at this quick notice. That then sets her up in tune for being able to meet this in the future if that be her desire. And it’s good to see Hannah (Fuentes) back from the cold country.”

13. ADJOURNMENT TO CLOSED SESSION MEETING
February 22, 2022 City of Guadalupe Council Meeting Minutes Page 7 of 7 Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to adjourn to closed session. 4-0 Passed. Absent: Ramirez. Meeting adjourned to closed session at 6:45 p.m.

CLOSED SESSION

14. CONFERENCE WITH LABOR NEGOTIATORS
(Subdivision (a) of Government Code Section 54957.6)
Agency designated representatives: City Administrator, Human Resources Manager and Che Johnson, Partner, Liebert, Cassidy & Whitmore; Employee Organizations: International Association of Firefighters (IAFF)

15. ADJOURNMENT TO OPEN SESSION MEETING
Motion made by Council Member Costa, Jr. and seconded by Council Member Cardenas to return to open session. 4-0 Passed. Absent: Ramirez

16. CLOSED SESSION ANNOUNCEMENT
No reportable action.

17. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Cardenas to adjourn the meeting. 4-0 Passed. Absent: Ramirez Meeting Adjourned at 7:38 p.m.

Prepared by: Approved by:
_________________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

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Agenda Item No. 8D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 8, 2022
_H.Fuentes____________________ __________________________________ Prepared by: Approved by:

Hannah Fuentes, Recreation Services Manager Todd Bodem, City Administrator SUBJECT: Le Roy Park Community Center Mural Contest
RECOMMENDATION:

For the city council to review the competition and process thereof for approval.

BACKGROUND:

As part of the renovation of the Le Roy Park and Community Center, the contractor’s scope of work included the completion of a mural on the gym entrance wall, see attached schematic and photograph.

The construction company, with input from the design team, recommended a mural company to complete the work. The budget for this scope of work was $5,000. The mural company met with the Amigos de Le Roy Park to get input on designs. Some ideas were given to the company, who in turn submitted a draft idea to the Amigos de Le Roy Park. It was the Amigos group's wish to have a unique mural that would depict the community of Guadalupe.

The mural company’s draft submission was not approved by the Amigos group as it did not reflect the City’s rich cultural history or the nature of the Guadalupe community today. Consequently, the City, the design team, and the contractor agreed that the funds for the mural, which were in the contractor’s budget, would be donated to Los Amigos de Guadalupe, for the purpose of creating a local art competition which would award funds to a local artist who would design and paint the mural.

DISCUSSION:

To create a mural that we would hope would attract visitors and reflect the community of Guadalupe, Los Amigos de Guadalupe (LADG) proposed that the city hold a mural contest for local artists and community members. They submitted this proposal to the Recreation and Parks commission who approved it. LADG is suggesting (see attached flyer for details) the following process:

1. LADG would market the competition throughout the community, utilizing social media, the Royal Theatre marquee, GUSD parent notification systems, and flyers distributed around the community (restaurants, library, etc.).

2. All design submissions would be sent to Hannah Fuentes, Recreation Services Manager.

3. The Recreation Services Manager will present all submissions to the Recreation and Parks Commission for the Commission to select the top three designs.

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4. The three winning designs will then be presented to the City Council who will choose the winner.

5. The contract would award $2,500 up front to the winning design (to allow for the purchase of materials and supplies), and the final $2,500 will be given to the winner after the successful completion of the painted mural with the winning mural design.

6. LADG will handle the payments to the winning artist.

FISCAL IMPACT:

No fiscal impact has been identified. The $5,000, which LADG has deposited into its bank account, offered for the contest winner was already budgeted in the city’s plan for the renovation of the community center at Le Roy Park.

ATTACHMENTS:

1. Le Roy Park Community Mural Contest flier
Guadalupe People, We Need You!
The winning artist
will receive $2,500
towards supplies.

After finishing the
painted mural with an
exterior sealer, the
artist will receive an
additional $2,500 as
contracted by the
City of Guadalupe.

While the mural design is the artist’s vision, it should depict subject matter that directly connects to the Guadalupe community. It can include prominent people and/or unique features of Guadalupe. Submit your design via email according to the dimensions below; include a short narrative that describes how you chose the design. The top 3 designs will be selected by the Parks & Recreation Commission; the winning design will be chosen by the Guadalupe City Council.

Email your design and description to Hannah Fuentes at [email protected] LeRoy Park
Community Mural
Contest
Local artists and
community members
are encouraged to
apply!
Apply by Friday
5/9/2022 via email to
Hannah Fuentes
(email attached below)
Acceptable formats include PDF & JPEG. Can be submitted Anonymously.

Terms and Conditions apply.

Email Hannah Fuentes for more details.

ATTACHMENT 1

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Agenda Item No. 8E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 8, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Emiko Gerber, Human Resources Director Todd Bodem, City Administrator SUBJECT: Adoption of Side Letter Agreement with Service Employees International Union, Local 620, for 2021-2023.

BACKGROUND:

The City Council approved Resolution No. 2021-48 adopting Memorandum of Understanding (MOU) with Service Employees International Union, Local 620 (“SEIU”), for 2021-2023. Staff recommends the adoption of a resolution to execute a side letter agreement between the City of Guadalupe and SEIU amending the MOU to include a voluntary alternative workweek schedule, commonly referred to as 9/8/80 or 9/80’s.

DISCUSSION:

An Alternative Workweek Pilot Program was approved in the MOU for a 9/8/80 schedule effective July 1, 2021 thru December 31, 2021. The program was voluntary on the part of employees; managers reserved the right to approve or deny based upon position and department needs.

Feedback from mangers and employees was positive and continued to be a successful incentive to those wishing to work longer hours Monday-Thursday, permitting every other Friday off. Managers reserved the right to allow alternating Fridays off for full coverage throughout departments.

Following a review of the pilot program that was scheduled 90 days after effective date and 60 days prior to expiration, it was agreed by the City and SEIU membership to continue offering the program in an official capacity.

The goals of the program include maintaining or improving overall productivity and service to the public, maintain or improve morale and teamwork, provide expanded hours of service to the public, and to reduce staff absences for medical and other appointments by scheduling such appointments on off-days to assure that no additional or disproportionate share of unit work falls on staff who do not choose an alternate work schedule.

A side letter agreement was agreed upon by City staff and SEIU concerning continuing the 9/80 alternative schedule program, which is attached hereto (Attachment 1). A side letter agreement modifies, clarifies or interprets an existing provision in an MOU, or addresses issues of interest to the parties that are not otherwise covered by the MOU.

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FISCAL IMPACT
Due to the format of the 9/8/80 schedule, there is no loss of work time within a 14-day or 2-week payroll period:
• One work week of five workdays, consisting of four days of 9 work hours and one day of 8 work hours (each with an unpaid meal break); and
• One work week of four days of 9 work hours (with an unpaid meal break) and one day off; the day off on this schedule must fall on the same day of the week as the 8-hour day in the other week.

What A 9/80 Work Schedule Looks Like
ATTACHMENT:

1. Resolution No. 2022-18

2. Side Letter of Agreement between SEIU Local 620 and City of Guadalupe

3. Alternate Workweek Program Agreement

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RESOLUTION NO. 2022-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING SIDE LETTER

AMENDING THE MEMORANDUM OF UNDERSTANDING WITH SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 620
WHEREAS, Service Employees International Union Local 620 (“SEIU”) is the recognized employee representative for employees in the general employees representation unit; and WHEREAS, the City of Guadalupe and SEIU were signatories to a 2021-2023 Memorandum of Understanding (MOU) which expires on June 30, 2023; and WHEREAS, the City and SEIU reached tentative agreement on all issues; and WHEREAS, the City and SEIU met and conferred in good faith to develop an alternative workweek pilot program, referred to as 9/8/80, commonly referred to as “9/80’s”; and WHEREAS, the 9/80 Pilot Program was successful; and
WHEREAS, the City and SEIU negotiated a side letter agreement continuing the 9/80 alternative workweek program permanent after the conclusion of the pilot program.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe that the side letter agreement between the City and SEIU attached to the staff report for this item is approved and adopted.

PASSED AND ADOPTED at a regular meeting on the 8th day of March 2022, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-18, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 8, 2022, and that same was approved and adopted.

ATTEST:
________________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
ATTACHMENT 1

Page 2 of 2 ends

APPROVED AS TO FORM:
__________________________
Philip F. Sinco, City Attorney
ATTACHMENT 2

1 City of Guadalupe – SEIU Local 620
Alternate Workweek Program Agreement
9/8/80 Schedule
Goals of Alternate Workweek Program
The goals of the program are:
• To maintain or improve overall productivity and service to the public. • To maintain or improve morale and teamwork.
• To provide expanded hours of service to the public.
• To reduce staff absences for medical and other appointments by scheduling such appointments on off-days.
• To assure that no additional or disproportionate share of unit work falls on staff who do not choose an alternate work schedule.

Specific Conditions of the Project
Each employee in the (specific unit(s) covered) shall indicate his/her desired work schedule. The numbers of employees needed to start at (time), (time), and (time) will be determined by management based on coverage needs.

The scheduling options are:

Regular: Five consecutive workdays of eight consecutive hours each, between the hours of (earliest start time) and (latest end time), of which there will be the unpaid meal break no later than after the fifth hour of work.
9/8/80: A two-week schedule providing nine workdays during that period, within the following conditions:
• One work week of five workdays, consisting of four days of 9 work hours and one day of 8 work hours (each with an unpaid meal break); and
• One work week of four days of 9 work hours (with an unpaid meal break) and one day off; the day off on this schedule must fall on the same day of the week as the 8-hour day in the other week.

It is understood and agreed to by all parties to this agreement, including employees participating in the 9/8/80 schedule, that for the purpose of designating the seven consecutive day work period for the calculation of overtime, one work period shall commence at the midpoint of the employee’s shift of the 8 hour day and end at the midpoint on the day off; the other work period shall commence at the midpoint of the day off and end at the midpoint of the 8 hour day.

These periods, for each employee participating in the 9/80 schedule, shall be specifically designated, and be declared, in accordance with the Fair Labor Standards Act.

ATTACHMENT 3

2 City of Guadalupe – SEIU Local 620
Alternate Workweek Program Agreement
9/8/80 Schedule
The (managers/unit supervisors) shall then draw up the final schedule for the alternative workweek program, considering their program’s staffing and coverage needs throughout the work week, with the highest priority period being peak usage hours of (list peak usage hours).

The following shall be the criteria for any individual’s participation in the 9/8/80 schedule:
• A current standard performance evaluation.
• Willingness to be flexible regarding the specific work schedule. • Satisfactory attendance. Individuals with excessive unscheduled absences will be moved to a regular eight-hour workday.
• It is understood that an employee who is still on his/her initial City probationary period or who has received written notice of performance deficiencies may be required to work either an 8/5 schedule or the same schedule as the unit supervisor for the duration of that probationary period or defined period of corrective action.
• Schedules, once selected and assigned, will be for the duration of the pilot program. However, it is understood that during the pilot project, the schedules assigned may have to be varied by the unit supervisor because of unanticipated or unusual circumstances that cause staffing needs to change. Employees on jury duty or attending training for example, may be required to return to a standard schedule during that period. Requests to withdraw from or re-enter the pilot project will be evaluated and determined by the manager.
• (If not all units are part of the pilot project): Individuals who are participating in the 9/8/80 schedule and who, during the pilot project, transfer out of their original unit, will not continue to participate in the 9/8/80 schedule at a new unit not covered by the pilot project. • If an individual should transfer or be hired into a unit covered by this pilot project during the project period, he/she will move into the schedule of the individual who vacated the position being filled. If the new employee is not filling a vacated position, he/she may have a 9/8/80 work schedule upon agreement of the unit supervisor and provided his/her desired schedule fits with those of other unit members to assure the unit’s service and coverage requirements are met. • Schedules must fit the actual work pattern of the unit in such a manner that work is not distributed disproportionately upon one worker or group of workers because of the days off they have chosen, or because they have not chosen a 9/8/80 work schedule. • The core workday(s) will be (day(s) of the week), apart from those regularly scheduled to work Tuesday-Saturday; no worker may schedule his/her regular 9/8/80 day off on undesignated day(s).
• No person will be permitted work-out-of-classification solely because of the absence of another employee on a regularly scheduled 9/8/80 day off.

3 City of Guadalupe – SEIU Local 620
Alternate Workweek Program Agreement
9/8/80 Schedule
Holiday Pay
Employees on the 9/8/80 schedule will be required to make the following holiday adjustments when the holiday is taken off:

Work an 8/5 schedule for that two-week pay period and take the holiday off, or retain their 9/8/80 schedule and charge their time as follows:
• If the holiday falls on the employee’s regular scheduled day off, the employee will have eight (8) hours added to his/her holiday balance.
• If the holiday falls on the employee’s regularly scheduled nine-hour workday, the employee will code his/her timecard for eight (8) hours holiday pay, and will be charged one hour vacation, compensatory time, or accrued holiday time.

An employee on a 9/8/80 schedule who works a holiday will be paid at time-and-one-half for eight hours of work on the holiday; the remaining one hour worked shall be at straight time, unless such hour is overtime (work more than forty hours during the week). The employee shall also be credited with eight hours added to his/her holiday accrual balance.

Evaluation factors for the 9/8/80 pilot project shall be:
• Unscheduled time off and time accrual:
o Unscheduled absences – Unscheduled sick leave shall be kept to a minimum. A comparison will be made between sick leave use during the pilot project and use for the corresponding period in the previous year. Unacceptable levels of absenteeism will result in termination of 9/8/80 privileges for an individual or termination of the 9/8/80 schedules unit wide. o Coverage problems – In order to implement a 9/8/80 schedule, it is essential that employees are at their work-stations ready to begin work at their scheduled start times, that employees honor break and meal break schedules and return from such breaks on time, and that employees do not leave earlier than scheduled. Any problems in these areas would result in termination of 9/80 privileges for an individual or termination of the 9/80 schedule unit wide.

Overtime and compensatory time accrual – there shall be no increase in overtime or compensatory time accruals because of inability to complete work or need for adequate coverage.

4 City of Guadalupe – SEIU Local 620
Alternate Workweek Program Agreement
9/8/80 Schedule
Agreed to this _______ day of _______________, 2022.

Employee Name

Position

Department

Signature

Supervisor Name

Position

Department

Signature

Page 1 of 5 ends

Agenda Item No. 8F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 8, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Emiko Gerber, Human Resources Director Todd Bodem, City Administrator SUBJECT: Approval of Classifications and Job Descriptions for Associate Planner, Permit Technician, Engineering Technician, Maintenance Lead, Park/Facilities Lead, Recreation Leader/Building Attendant, and Emergency Services Manager.

BACKGROUND:

The City has been experiencing transition with the departure of Maintenance Field & Operations Manager, the Emergency Preparedness Coordinator, and the anticipated retirement of Planning Director. Beyond immediately covering responsibilities, such transitions provide an opportunity to revisit the positions to determine if any changes are warranted given current and future needs of the organization, taking into consideration professional growth opportunities and succession planning. Staff conducted such a review with the assistance of an outside planning consultant, department managers, and is proposing the following recommendations for Council to consider.

DISCUSSION:

The City currently employs an independent contractor to act as Planning Director for the Building and Planning Department. The contractor has announced his retirement for December 2022, and while he will be available for training and consultation on more complex issues staff is recommending the development of a new classification and position, Associate Planner. This will be a full-time, exempt position and the incumbent will be expected to work at an advanced level and handle the majority of the City’s planning needs. The associate-level offers professional growth opportunities, competitive salary, and succession planning for the department.

A City employee is currently serving as a Permit Technician, but staff has discovered that the Council never considered and approved a job description for this position.

Accordingly, staff has prepared a job description for this position for the Council’s review and approval. A classification and salary range for this position does currently exist.

The Department of Public Works has experienced moderate movement to its Maintenance/Streets Division. In January 2021, a Maintenance Worker transferred to Code Compliance and in April 2021, the Maintenance Field & Operations Manager retired. The operations managerial position was not filled as the Director of Public Works/City Engineer wanted to reassess overall department needs. With major

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construction projects and grant opportunities in various planning and construction phases, and following the Director of Public Works’ reassessment, staff recommends engineering support to assist in project management, drafting, and complex technical matters. Staff is recommending the development of a new full-time/non-exempt position, Engineer Technician. In addition, staff recommends development of a Maintenance Lead position to lead new personnel, assist with project scheduling and capital improvements.

To have more control and minimize response time with outside vendors, the City moved the majority of landscaping and janitorial needs in-house and hired a second Maintenance Worker I. With the recent hire of Recreation Services Manager, staff is recommending that Recreation and Parks Department develop a maintenance crew to focus on the specific needs of City facilities and parks. Currently, Public Works’ maintenance staff is only able to tend to parks when major construction projects arenot active.

This has resulted in a lack of consistency in maintaining park facilities. Staff is recommending the development of a new full-time/non-exempt position, Facilities & Parks Lead, to provide planning and scheduling of major maintenance to daily oversight in its parks and facilities. The Maintenance Worker previously hired by Public Works would now be supervised by Facilities & Parks Lead.

In anticipation of adult and youth recreational programs and activities offered by the City, staff is recommending the development of a new on-call or seasonal position, Recreation Leader/Building Attendant. This is an entry-level classification responsible for supporting an assigned program area or special event, providing oversight and customer service to participants, parents, and community members.

The City Council previously adopted the classification of Emergency Preparedness Coordinator, a fulltime/non-exempt position, to develop the City’s Emergency Preparedness Response Plan, design and coordinate emergency management exercises, carry out annual disaster drills, and be prepared to manage the Emergency Operations Center (EOC). While assessing the City’s safety program and outstanding recommendations by its workers compensation and general liability insurance carrier, California Joint Powers Insurance Authority, it became evident that mitigation and personnel training were neglected. Staff is recommending a reclassification to a full-time/exempt position, Emergency

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Services Manager. This elevates the position from merely coordinating preparedness and response efforts to analyzing and implementing prevention practices, mitigation, preparedness, response, and recovery.

FISCAL IMPACT
In order to develop proposed salary ranges, staff performed a local market median salary survey of neighboring cities (see attachments). Listed below are the proposed salary ranges. Adequate funding in the current budget for these new positions was reviewed and approved by Council during the February 8, 2022 mid-year budget review.

The mid-year budget reported that expenditures for the remainder of the fiscal year for the Building and Planning Department are projected to be over budget by about $25,000 related to personnel costs.

Updated payroll calculations for this department included a new associate planner to be hired in midApril and a temporary assignment to help with scanning with the new software to be funded with ARPA in the amount of $1,210. The budget was amended to be increased by $25,210 to accommodate for this position at the B range for 440 hours in the current fiscal year. There is no change to the already budgeted Permit Technician position or fiscal impact.

The mid-year budget reported that expenditures for the remainder of the fiscal year for Building Maintenance are projected to be over budget by about $161,000. This includes an increase of $18,220 for personnel changes which include a new maintenance worker, who was hired in October and an engineering technician expected to be hired in April. The budget was amended to accommodate for this position.

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The mid-year budget requested a change from Maintenance Worker I [$57,000] to Maintenance Lead position for Recreation and Parks for $85,500. The budget was amended to accommodate for this position.

The funding for either Recreation Leader for programs or Building Attendant for special events would be paid directly from registration or facility rental fees. There is no direct fiscal impact to the budget.

The mid-year budget requested an additional $3,298 of ARPA funding for the differential for the Emergency Services Manager position.

Page 5 of 5 ends

ATTACHMENT:

1. Resolution No. 2022-19
Exhibit 1. Associate Planner Job Description
Exhibit 2. Associate Planner Salary Study
Exhibit 3. Permit Technician Job Description
Exhibit 4. Engineering Technician Job Description
Exhibit 5. Engineering Technician Salary Study
Exhibit 6. Maintenance Lead Job Description
Exhibit 7. Facilities & Parks Job Description
Exhibit 8. Maintenance Positions Salary Study
Exhibit 9. Recreation Leader/Building Attendant Job Description Exhibit 10. Recreation Positions Salary Study
Exhibit 11. Emergency Services Manager Job Description
Exhibit 12. Emergency Services Manager Salary Study

Page 1 of 2 ends

RESOLUTION NO. 2022-19

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE TO CREATE CLASSIFICATIONS

FOR THE POSITIONS OF ASSOCIATE PLANNER, ENGINEERING TECHNICIAN, MAINTENANCE LEAD,

FACILITIES & PARKS LEAD, RECREATION LEADER/BUILDING ATTENDANT, EMERGENCY SERVICES

MANAGER, AND AUTHORIZATING STAFF TO INITIATE RECRUITMENT FOR THESE POSITIONS, AND

APPROVAL FOR THE CHANGE OF JOB TITLE AND JOB DESCRIPTION OF PERMIT TECHNICIAN WHEREAS, a classification for Permit Technician was previously created and approved by the Council, job description was not approved by the Council, and staff has created one for the Council’s consideration and approval; and
WHEREAS, the City Council previously adopted Resolution No. 2022-50 that created a new classification title and job description for Emergency Preparedness Coordinator; and WHEREAS, additional safety prevention best practices have been identified and staff recommends a reclassification in title and job description to Emergency Services Manager; and WHEREAS, the departure of Maintenance Field & Operations Manager, the former Emergency Preparedness Coordinator, and the anticipated retirement of the City’s contract Planning Director prompted a needs assessment and succession planning; and WHEREAS, in order to promote efficiencies and succession planning, staff has created the following new classifications and positions: Associate Planner, Engineering Technician, Maintenance Lead, Facilities & Parks Lead for the Council’s consideration and approval; and WHEREAS, the restructuring of the Recreation and Parks Department includes specific maintenance and staffing of the City’s facilities and parks; and
WHEREAS, to promote efficiencies and adequate staffing for the City’s facilities and parks, staff had created classifications and job descriptions for on-call and seasonal Recreation Leaders/Building Attendants for the Council’s consideration and approval which staff believes may provide jobreadiness employment for Guadalupe residents, while providing enhanced customer service and oversight of its programs;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe as follows:

1. The position classification titled “Associate Planner” is hereby created and approved as outlined in Exhibit 1 to this Resolution (Associate Planner Job Description), and with the salary range indicated in Exhibit 2 to this Resolution.

2. A job description for the position classification titled “Permit Technician” is hereby approved as outlined in Exhibit 3 to this Resolution (Permit Technician Job Description).

ATTACHMENT 1

Page 2 of 2 ends

3. The position classification titled “ Engineering Technician” is hereby created and approved as outlined in Exhibit 4 to this Resolution (Engineering Technician Job Description), and with the salary range indicated in Exhibit 5 to this Resolution.

4. The position classification titled “Maintenance Lead” is hereby created and approved as outlined in Exhibit 6 to this Resolution (Maintenance Lead Job Description), and with the salary range indicated in Exhibit 8 to this Resolution.

5. The position classification titled “Facilities & Parks Lead” is hereby created and approved as outlined in Exhibit 7 to this Resolution (Facilities & Parks Lead Job Description), and with the salary range indicated in Exhibit 8 to this Resolution.

6. The position classification titled “Recreation Leader/Building Attendant” is hereby created and approved as outlined in Exhibit 9 to this Resolution (Recreation Leader/Building Attendant Lead Job Description), and with the salary range indicated in Exhibit 10 to this Resolution.

7. The position classification titled “Emergency Services Manager” is hereby created and approved as outlined in Exhibit 11 to this Resolution (Emergency Services Manager Job Description), and with the salary range indicated in Exhibit 12 to this Resolution.

PASSED AND ADOPTED at a regular meeting on the 8th day of March 2022, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-19, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 8, 2022, and that same was approved and adopted.

ATTEST:
__________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________
Philip F. Sinco, City Attorney
1 CITY OF GUADALUPE
Associate Planner
SEIU Range 218/Exempt

JOB DESCRIPTION
1/20/2022
DEFINITION:

Under direction of the City Administrator, performs complex and specialized planning work. Incumbents work at an advanced professional level on complex and specialized assignments and work with minimum supervision. Supervision is not normally a responsibility of this classification but may act as lead worker for temporarily assigned employees, or special projects.

The Associate Planner position provides high quality customer service at the public counter, reviews complex development and land use projects and assists in preparation of zoning ordinances and the General Plan.

ESSENTIAL FUNCTIONS:
• Performs complex and specialized planning work which may include current and long-range planning, analysis of environmental impacts and mitigation measures, etc. • Prepares and conducts studies, and presents recommendations; provides public counter customer service; conducts independent research for special projects; etc. • Assists in the preparation of the General Plan, annexation studies, transportation, and other special planning projects; prepares ordinances; reviews construction drawings, grading plans, etc. • Prepares environmental assessments; processes conditional use permits; assists with plan development, and subdivision applications; maintains records and files; etc. • Prepares staff reports; reviews construction drawings for compliance; generates diagrams, exhibits, maps, or illustrations utilizing ArcGIS (or related software); etc. • Interprets and applies local, state and federal planning and laws and codes. • Develops various studies of land use, population characteristics, general economic activities, and limited code enforcement.
• Works with the development community and other City departments in a positive and informative manner; performs field investigations and prepares reports and recommendations. • Scope of assigned area will depend on departmental structure and is at the discretion of the department director.
• Upholds the values of the organization and has strong customer service orientation. • Performs other related projects and duties as assigned.

PERFORMANCE STANDARD:

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

Exhibit 1
2 CITY OF GUADALUPE
Associate Planner
SEIU Range 218/Exempt

JOB DESCRIPTION
KNOWLEDGE/SKILLS:
• Principles and practices of urban planning and development, redevelopment and economic development. • Operations, services and activities of a comprehensive City planning program. • Planning topics including land uses, environmental conditions, site design, transportation, open spaces, housing and urban economics.
• Applicable environmental laws and regulations including the California Environmental Quality Act. • Current literature, information sources and research techniques in the field of urban planning. • Federal, state, and local codes affecting housing development and rehabilitation. • Housing issues affecting the North Santa Barbara County region. • Financial resources available to facilitate the development of affordable housing. • Architectural design, construction methods, building materials and engineering practices. • Methods and techniques of development application review and processing. • Principles and practices of record keeping.
• Laws, codes and regulations applied to general plans, zoning, permit processing, subdivisions and land divisions.
• Local government operations and service delivery.
• Principles of business letter writing and basic report preparation. • Modern office methods, practices, procedures and computer equipment including word processing, spreadsheet and permit tracking software.
• Technical report writing.

Ability to:
• Understand and interpret zoning regulations and codes. • Laws underlying general plans, zoning and land divisions. • Interpret and utilize current literature, information sources and research techniques in the field of urban planning.
• Perform journey level plan checking, environmental review, policy analysis and project review activities.
• Interpret planning and zoning programs to the general public. Interpret housing programs to the general public.
• Research, analyze and compile technical and statistical information. Evaluate financial data pertaining to project and program development. Respond effectively to difficult and sensitive public inquiries. • Prioritize multiple project timelines and schedules. Work with frequent interruptions. • Provide high quality customer service.
• Speak in public and make effective presentations. Prepare clear and concise oral and written reports.

Understand and carry out oral and written directions.
• Interpret and apply pertinent federal, state and local laws, regulations, policies and procedures. • Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work. 3 CITY OF GUADALUPE
Associate Planner
SEIU Range 218/Exempt

JOB DESCRIPTION
EDUCATION/EXPERIENCE:

Completion of substantial college level course work in planning or a related field, usually at the bachelor's degree level AND two (2) years of professional planning experience involving public sector planning. Possession of a valid and appropriate California Driver's License.

PHYSICAL REQUIREMENTS:

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Essential functions are regularly performed without exposure to adverse environmental conditions.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

SALARY RANGE & BENEFITS:

HOURLY SALARY: $36.291 - $48.637, Plus Benefits
BENEFITS: Vacation, Sick Leave, and Holidays. Medical/Dental/Vision/Life Insurance. 2% @ 55 for “Classic” employees; 2% @ 62 for “PEPRA” employees.

This job description is not intended to be all-inclusive. The employee may also perform other reasonably related duties as assigned. The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

City of Guadalupe
Associate Planner Payscale
Associate Planner
Range 218
Range A B C D E L1 L2
Hourly 36.291 38.106 40.012 42.013 44.114 46.320 48.637 Bi-Weekly 2,903.280 3,048.444 3,200.960 3,361.008 3,529.120 3,705.576 3,890.960 Annually* 75,485.280 79,259.544 83,224.960 87,386.208 91,757.120 96,344.976 101,164.960 Full-time Staff (1); Exempt
EXHIBIT 2
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Associate Planner 36.291 6,290.440 75,485.280 32.123 5,568.000 66,816.000 31.367 5,437.000 65,244.000 34.362 5,956.000 71,472.000 32.200 5,581.333 66,976.000 Senior Planner N/A N/A N/A 38.187 6,619.000 79,428.000 N/A N/A N/A 41.769 7,240.000 86,880.000 45.378 7,865.520 94,386.240 Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Associate Planner N/A N/A N/A 31.618 5,480.417 65,765.000 31.827 5,516.593 66,199.120 31.420 5,446.133 65,353.600 34.970 6,061.400 72,736.800 Senior Planner N/A N/A N/A 37.756 6,544.333 78,532.000 38.780 6,721.867 80,662.400 N/A N/A N/A 38.055 6,596.260 79,155.120 Notes:

Buellton - Assistant Planner; No Associate or Senior Classification Pismo Beach - Assistant Planner; No Associate Classification Arroyo Grande - Planning Manager; No Senior Classification Lompoc - Planning Manager; No Senior Classification
Guadalupe Arroyo Grande Buellton Grover Beach Lompoc
Nipomo Morro Bay Pismo Beach Solvang Santa Maria
1 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
1/20/2022
DEFINITION:

Under direction of the City Administrator, this position provides customer service to process permit applications, building inspections, contractor licenses, and certificates of occupancy. The Permit Technician help maintain building safety databases and property files.

ESSENTIAL FUNCTIONS:
• Processes building permit and contractor license applications. • Screens calls and refers questions to appropriate staff or department. • Records permit information into permitting software database and maintains electronic and hard file property information.
• Processes payments and refund requests for department-related fees. • Coordinates with the City Postmaster, County Assessor’s office, property developer, County Safety Dispatcher and Sheriff’s Officer on all new addresses in the City. • Creates street files for new homes and businesses.
• Updates property files and notifies other departments of property address changes. • Issues building permits for approved plans and certificates of occupancy for completed projects. • Informs project applicants of city requirements, processes, and deadlines from time of initial contact to completion of the project.
• Serves as the first point of contact for customers to provide assistance with building permit policies and procedures.
• Processes planning division permits including use permits and encroachment permits; receives applications and fees.
• Collaborates with the Plans Examiners to respond to permit inquiries and assesses appropriate project valuations and permit fee.
• Routes check payments to the Finance Department.
• Works closely with personnel regarding Code Compliance issues. • Provides coverage for the department phone lines and front counter. • Schedules inspections and works closely with Special Inspector. • Scans documents for storage in electronic content management (ECM) database. • Orders and maintains office supplies.
• Receives and distributes internal and external mail.
• Respects the needs and objectives of applicants while working with them to make changes in project applications in order to comply with building plans, policies, codes, and criteria. • Identifies and resolves customer problems; directs customers to the proper person or determines information required.
• Participates in the administration of assigned activities; recommends and participates in the implementation of policies and procedures.
• May serve as permit coordinator for special projects. • Performs other duties as assigned.

EXHIBIT 3
2 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
PERFORMANCE STANDARD:

KNOWLEDGE/SKILLS:
• Operations, services, and activities of a building services program. • Organization, procedures, and operating details of the division. • Basic knowledge of building codes.
• City government organization, functions, policies, rules, and regulations. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Basic accounting skills.
• Principles and procedures of record keeping and filing.

Ability to:
• Understand the organization and operation of the City and of outside agencies as necessary to assume the assigned responsibilities.
• Read and identify geographical specifications.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Type or enter data at a speed necessary for successful job performance. • Understand and follow oral and written instructions.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION/EXPERIENCE:

High School diploma or GED and two years of administrative experience or two years of experience in the building construction industry required; experience in a municipal building department preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires the ability to exert light physical effort in sedentary to light work. • Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). • Tasks may involve extended periods of time at keyboard or workstation. • Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. • Some tasks require the ability to communicate orally. 3 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
WORK ENVIRONMENT:

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

SALARY RANGE & BENEFITS:

HOURLY SALARY: $25.113 - $33.656, Plus Benefits
BENEFITS: Vacation, Sick Leave, and Holidays. Medical/Dental/Vision/Life Insurance. 2% @ 55 for “Classic” employees; 2% @ 62 for “PEPRA” employees.

JOB DESCRIPTION
01/11/2022
DEFINITION:

Under the direction of the Public Works Director or designee, performs moderately paraprofessional work to advanced difficulty applying scientific and technical functions of a civil engineering office; construction and permit processing, including explaining policies and procedures to the public to achieve understanding, cooperation and compliance with codes; performs drafting, computer operation, technical writing, research, map reading, plan review and field inspections; changes or improvements of various public works projects, and performs related duties as assigned.

The Engineering Technician is responsible for performing moderate to difficult engineering, construction or permit processing tasks using independent judgement and specialized technical and scientific knowledge. Must produce a variety of technical materials, correspondence, documents, plans, drawings, specifications, cost estimates and project schedules and ensure quality control and compliance with applicable regulations, standards and policies of a variety of public works projects and processes. May act as lead worker for temporarily assigned employees, or special projects.

ESSENTIAL FUNCTIONS:
• As a project lead, coordinates projects by assigning, directing and coordinating discrete tasks and processes performed by support or other technical staff; reviews work products; prepares cost estimates, monitors and maintains records on the financial status and progress of work to ensure projects are completed on schedule and meet local, state or federal standards.
• Responds to customer and public inquiries and complaints; explains and interprets codes, policies, standards, fees, and procedures to members of the public, contractors, engineers, architects and other public or utility organization employees to resolve problems, improve their understanding of City programs and to ensure adherence to procedures in complex technical matters. • Performs analysis, evaluation and system design work; adapts quantitative models to computer programs; organizes data for purpose of computer modeling.
• Collects, analyzes, summarizes and maintains integrity of programmatic data to improve program effectiveness using computers, source documents, and other records according to established procedures. • Processes applications for permits, inspections or services; issues permits. • Performs specialized data gathering and research; analyzes data and makes recommendations. • Through independent, onsite visits, collects field data, verifies conditions, takes measurements, notes potential or developing problems, makes recommendations and carries out other duties related to the field visit.
• Researches status of property and related improvements, performs routine pre-construction inspections as needed, prepare or check calculations for progress payments. • Provides administrative, logistical and technical support to project and construction management staff by assisting in the bidding process, reviewing specifications and submittals, managing records, files and databases, reviewing and preparing project documentation, gathering, recording and evaluating data, preparing reports and work orders, enforcing standards and specifications; verifying accuracy of and issuing payments, writing change orders, and preparing for and conducting meetings.

EXHIBIT 4
2 CITY OF GUADALUPE
Engineering Technician - Public Works
SEIU Range 191

JOB DESCRIPTION
ESSENTIAL FUNCTIIONS (cont’d):
• Composes correspondence and drafts ordinances.
• Drafts and maintains detailed infrastructure maps using manual or computer-aided methods. • Prepares reports and presentations, including graphics, maps, and technical drawings to describe project or program goals and activities using manual or computer tools. • Performs traffic data collection and reduction, reduces traffic data into a readable form, and reviews traffic signal plans and traffic signal timing against standards. • Reviews a variety of plans and applications, e.g., building, traffic and parking control, water service, street improvement plans, land use for conformance to regulations and standards to ensure public safety using knowledge of codes, master plans, and accepted practices; coordinates plan review process with other bureaus; prepares comments and conditions of approval.

PERFORMANCE STANDARD:

KNOWLEDGE/SKILLS:
• Engineering and/or architectural terminology, practices, procedures and basic principles. • Mathematics, algebra, geometry, trigonometry and statistics related to engineering work. • Principles, standards and practices of engineering, constructions and maintenance project management; contract management including specification writing, cost estimating techniques, project tracking and required documentation.
• Standard office practices and procedures including manual and electronic file development and maintenance; specialized data gathering and research techniques; methods and procedures for archiving and retrieving technical documents, maps and drawings.
• City operating policies and departmental work procedures and quality standards. • Federal and state laws and regulations relating to program area; working knowledge of municipal regulating codes pertaining to assigned projects or programs.

EDUCATION/EXPERIENCE:
• Two years of sub-professional engineering experience, including both surveying and drafting work. May substitute two years of experience with 60 college level semester units. Forty of the units must be in Civil Engineering or a related field; and
• Graduation from high school.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Possession of a valid California driver’s license, Class C, and a satisfactory (clean) driving record. 3 CITY OF GUADALUPE
Engineering Technician - Public Works
SEIU Range 191

JOB DESCRIPTION
PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally bend, stoop, crouch, kneel, handle, grip, grasp, extend neck upward, downward, or side-toside. Frequently reach above, at, and below shoulder level. • Ability to occasionally lift, carry, push, and pull materials and objects up to 40 pounds. • Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.
• Ability to communicate to exchange information effectively verbally both in the field and in an office environment, to hear and comprehend oral instructions and communications, and to effectively hear construction and traffic noise in the field.
• Frequently use telecommunications equipment; drive motorized equipment/vehicles. Infrequently use a computer.
• Frequently sit, stand or walk.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally work in outside weather conditions and is exposed to wet and/or humid and dirty conditions. • Occasionally work near moving mechanical parts and electrical hazards. • Occasionally work in contact with hazardous chemicals.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

SALARY RANGE & BENEFITS
HOURLY SALARY: $27.742 – 37.179, plus benefits
BENEFITS: Vacation, Sick Leave, and Holidays. Medical/Dental/Vision/Life Insurance. 2% @ 55 for “Classic” employees; 2% @ 62 for “PEPRA” employees.

City of Guadalupe
Engineering Technician Payscale
Engineer Technician
SEIU Range 191
Range A B C D E L1 L2
Hourly 27.742 29.129 30.586 32.115 33.721 35.407 37.179 Bi-Weekly 4,808.613 2,330.320 2,446.880 2,569.200 2,697.660 2,832.543 2,974.320 Annually* 57,703.360 60,588.320 63,618.880 66,799.200 70,139.160 73,646.118 77,332.320 Full-time Staff (1); Non-Exempt
EXHIBIT 5
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Engineering Techncian 27.742 4,808.613 57,703.360 32.152 5,573.000 66,876.000 25.891 4,487.773 53,853.280 29.226 5,065.800 60,789.600 26.100 4,524.000 54,288.000 27.440 4,756.267 57,075.200 24.797 4,298.120 51,577.440 668.760

28.294 4,904.240 58,850.880
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Engineering Techncian 33.721 5,844.973 70,139.680 39.087 6,775.000 81,300.000 31.154 5,400.027 64,800.320 35.524 6,157.510 73,890.120 31.725 5,499.000 65,988.000 33.360 5,782.400 69,388.800 30.140 5,224.340 62,692.080 813.000

34.396 5,962.000 71,544.000
Notes:

Buellton - Facilities Foreman
Santa Maria - Engineering Tech II
Pismo Beach - Engineering Tech
Arroyo Grande - GIS Tech
Grover Beach - Building/Planning Tech
Lompoc - Engineering Tech II
*City of Buellton adjusted salaries by 12% to keep in line with local cost of living. A 12% adjustment was calculated for comparison.

Pismo Beach Santa Maria
Step A Step A Step A Step A Step A Step A Step A
Guadalupe *Buellton Lompoc Arroyo Grande Grover Beach
Santa Maria
Step E Step E Step E Step E Step E Step E Step E
Guadalupe *Buellton Lompoc Arroyo Grande Grover Beach Pismo Beach The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
7/22/2021
DEFINITION:

Under general supervision, leads a crew and personally performs a variety of semiskilled and skilled tasks involved in the construction, maintenance, and repair of streets, sewers, storm drains, and related public works installations; participates in the more complex public works construction and repair work; and does related work as required.

ESSENTIAL FUNCTIONS:
• Leads and assists in preparing streets for patching and resurfacing, and in applying oil, asphalt, concrete, gravel, and other materials, including the hand-sweeping of street surfaces, loading, and unloading of materials, and the raking and shoveling of asphalt.
• Leads and assists in a variety of maintenance and construction projects, such as retaining walls, guard rails, curbs, gutters, and catch basins, including removing obstructions, such as tree roots, breaking up and removing concrete, constructing forms, and mixing, pouring, and finishing concrete. • Leads and assists in maintaining and repairing storm and pump stations, including servicing, and repairing storm pumps.
• Works with other public agencies and contractors to coordinate installations impacting City facilities. • Performs the more skilled tasks.
• Paints and stripes streets, including painting curb and pavement messages; marking streets for line painting; and cleaning and maintaining equipment, such as stencils, hoses, and spray guns. • Fabricates and installs signs.
• Sets up traffic cones and directs traffic as required. • Performs general cleaning and maintenance of the Corporation Yard. • Uses a variety of hand and power tools in connection with the above duties; operates light, motorized equipment, such as pick-ups, flatbeds, and dump trucks. • Operates larger equipment such as front-end loaders and rollers. • Inspects public works facilities to locate and determine the extent of repair or maintenance work required; assists in maintaining work records.
• Makes recommendations or suggestions for needed improvements. • Assists in training and evaluating the work performance of assigned crews. • Ensures proper care and safe use of tools, supplies, and equipment. • Holds tailgate safety meetings, as appropriate.
• Works independently in such areas as street cleaning and debris collection. • Performs related duties and responsibilities as assigned.

EXHIBIT 6
The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
KNOWLEDGE/SKILLS:
• Methods, tools, and materials used in the construction and maintenance of streets, sewers, and related public works facilities.
• Operation of a variety of power-driven equipment used in public works maintenance and repair activities. • General principles of leading staff.
• Safe work practices.
• Operation of light and heavy power-driven equipment.
• Basic construction skills and techniques.
• Safety principles, practices, regulations, and procedures, including occupational hazards related to the work, including OSHA regulations.
• Techniques for dealing with the public, City staff, and representatives of contractors in an effective manner. • Perform a wide variety of public works construction and maintenance work. • Read and work from “as-built” maps, plans, and drawings. • Lead and instruct staff.
• Understand and carry out oral and written directions. • Represent the City, the department, or the organizational unit effectively in contacts with representatives of other agencies, City departments, and the public.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Establish and maintain cooperative relationships with those contacted in the course of work. • Perform heavy physical and manual labor.
• Acquire and communicate a general knowledge of division policies and procedures as related to public works operations.
• Use initiative and independent judgment within established policy and procedural guidelines. • Take a proactive approach to customer service issues. • Make process improvement changes to streamline procedures. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction.
• Work in a safe manner, following City safety practices and procedures; model and enforce correct City safety practices; identify, correct, and report hazards. • Maintain confidentiality regarding sensitive information. • Drive a variety of vehicles safely.

The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
EDUCATION/EXPERIENCE:

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
• Three years of progressively more responsible experience in public works construction and maintenance work with one additional year of experience in assigning semiskilled staff. • High School Diploma, or equivalent.
• Possession of a valid California driver’s license, Class C, and a satisfactory (clean) driving record.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Able to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb. • Lift and carry 50 pounds.
• Dexterity to drive trucks and large vehicles.
• Use common hand tools; vision to read printed materials, a computer screen, and to test equipment in varied field settings.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Work in a shop and field setting; exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.
• Travel to different sites and locations; drive safely to different sites and locations. • Maintain a safe driving record.
• Respond to a 24-hour call and/or stand-by; available for evening meetings; available for unusual hours in emergencies.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

This job description is not intended to be all-inclusive. The employee may also perform other reasonable related duties as assigned.

CITY OF GUADALUPE
Facilities/Parks Lead – Parks & Recreation
SEIU Range 188

JOB DESCRIPTION
2/22/2022
DEFINITION:

Under general supervision, leads a crew and personally performs a variety of semiskilled and skilled tasks involved in the construction, maintenance, and repair of streets, sewers, storm drains, and related parks grounds installations; participates in the more complex parks structures construction and repair work; and does related work as required.

ESSENTIAL FUNCTIONS:
• Leads and assists in preparing streets for patching and resurfacing, and in applying oil, asphalt, concrete, gravel, and other materials, including the hand-sweeping of street surfaces, loading, and unloading of materials, and the raking and shoveling of asphalt.
• Leads and assists in a variety of maintenance and construction projects, such as retaining walls, guard rails, curbs, gutters, and catch basins, including removing obstructions, such as tree roots, breaking up and removing concrete, constructing forms, and mixing, pouring, and finishing concrete. • Leads and assists in maintaining and repairing storm and pump stations, including servicing, and repairing storm pumps.
• Works with other public agencies and contractors to coordinate installations impacting City facilities. • Performs the more skilled tasks.
• Paints and stripes streets, including painting curb and pavement messages; marking streets for line painting; and cleaning and maintaining equipment, such as stencils, hoses, and spray guns. • Fabricates and installs signs.
• Sets up traffic cones and directs traffic as required. • Performs general cleaning and maintenance of the Corporation Yard. • Uses a variety of hand and power tools in connection with the above duties; operates light, motorized equipment, such as pick-ups, flatbeds, and dump trucks. • Operates larger equipment such as front-end loaders and rollers. • Inspects City facilities to locate and determine the extent of repair or maintenance work required; assists in maintaining work records.
• Makes recommendations or suggestions for needed improvements. • Assists in training and evaluating the work performance of assigned crews. • Ensures proper care and safe use of tools, supplies, and equipment. • Holds tailgate safety meetings, as appropriate.
• Works independently in such areas as street cleaning and debris collection. • Performs related duties and responsibilities as assigned.

EXHIBIT 7
The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Facilities/Parks Lead – Parks & Recreation
SEIU Range 188

JOB DESCRIPTION
EDUCATION/EXPERIENCE:

PHYSICAL REQUIREMENTS:

WORK ENVIRONMENT:

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

This job description is not intended to be all-inclusive. The employee may also perform other reasonable related duties as assigned.

City of Guadalupe
Maintenance Department Payscales
Maintenance Lead/Facilities & Parks Lead
Range 188
Range A B C D E L1 L2
Hourly 26.923 28.269 29.683 31.167 32.725 34.361 36.079 Bi-Weekly 4,666.653 2,261.532 2,374.609 2,493.339 2,618.006 2,748.906 2,886.352 Annually* 55,999.840 58,799.832 61,739.824 64,826.815 68,068.156 71,471.563 75,045.141 Maintenance Worker II
Range 163
Range A B C D E L1 L2
Hourly 20.995 22.045 23.147 24.304 25.520 26.796 28.135 Bi-Weekly 3,639.133 1,763.580 1,851.759 1,944.347 2,041.564 2,143.643 2,250.825 Annually* 43,669.600 45,853.080 48,145.734 50,553.021 53,080.672 55,734.705 58,521.441 Maintenance Worker I
Range 151
Range A B C D E L1 L2
Hourly 18.630 19.562 20.540 21.567 22.645 23.777 24.966 Bi-Weekly 3,229.200 1,564.920 1,643.166 1,725.324 1,811.591 1,902.170 1,997.279 Annually* 38,750.400 40,687.920 42,722.316 44,858.432 47,101.353 49,456.421 51,929.242 Full-time Staff (2); Non-Exempt
Full-time Staff (1); Non-Exempt
Full-time Staff (1); Non-Exempt
EXHIBIT 8
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Maintenance Lead 26.923 4,666.653 55,999.840 27.139 4,704.100 56,449.200 33.162 5,748.000 68,976.000 30.796 5,338.000 64,056.000 24.395 4,228.510 50,742.120 Maintenance Worker II 20.995 3,639.133 43,669.600 21.201 3,674.840 44,098.080 25.656 4,447.000 53,364.000 23.792 4,124.000 49,488.000 20.683 3,585.000 43,020.000 Maintenance Worker I 18.630 3,229.200 38,750.400 19.207 3,329.220 39,950.640 21.433 3,715.000 44,580.000 19.131 3,316.000 39,792.000 18.088 3,135.210 37,622.520 Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Maintenance Lead N/A N/A N/A 31.618 5,480.417 65,765.000 27.820 4,822.133 57,865.600 32.190 5,579.600 66,955.200 23.737 4,114.360 49,372.320 Maintenance Worker II N/A N/A N/A 21.192 3,673.250 44,079.000 25.860 4,482.400 53,788.800 22.230 3,853.200 46,238.400 21.812 3,780.770 45,369.240 Maintenance Worker I 17.000 2,946.667 35,360.000 18.867 3,270.250 39,243.000 21.230 3,679.867 44,158.400 19.170 3,322.800 39,873.600 18.683 3,238.340 38,860.080 Denotes Maintenance Supervisor rather than Lead position Guadalupe Arroyo Grande
Nipomo Morro Bay Pismo Beach Solvang Santa Maria
Buellton Grover Beach Lompoc
1 CITY OF GUADALUPE
Recreation Leader/Building Attendant I & II
SEIU Range(s) 129 & 138 Equivalent

JOB DESCRIPTION
1/31/2022
DEFINITION:

Under direction of the Recreation Supervisor, Recreation Leader I/Building Attendant I is an entry-level classification responsible for providing operational assistance and support to an assigned program area. Positions at this level are not expected to function with the same amount of knowledge or skill level associated with Recreation Leader II/Building Attendant II. Work is usually supervised while in progress and fits an established structure or pattern. As experience is gained, assignments become more varied and are performed with independence. Incumbents may be assigned to different areas of responsibility and qualifications with separate "working" job titles.

The Building Attendant assists the Recreation Department in supervising recreation facilities during regular hours of operation and outside regular business hours during rentals and special events; sets up and takes down furnishings for City rentals and evaluates rental activities; also assists with other recreation program areas as necessary.

The Recreation Leader helps plan, promote, organize, implement, and evaluate recreational activities, programs, and special events, under the direction of a higher-level recreation employee. The Recreation Leader conducts activities with assigned groups of all ages, in varying programs in in different indoor/outdoor facilities.

Under general direction of Recreation Services Manager, Recreation Leader II plans and leads recreation and sports activities for all ages, while Building Attendant II works safely with cleaners and other light janitorial chemicals and equipment. Incumbents may be assigned to different areas of responsibility and qualifications with separate "working" job titles. Supervises volunteers in organizing and planning recreational activities and may act as lead worker for other temporarily assigned or seasonal employees, and/or special projects.

Incumbents may be assigned an irregular work schedule, including weekends, early mornings, and evenings.

ESSENTIAL FUNCTIONS:

These duties are a representative example; position assignments may vary depending on the business needs of the department and organization.

Positions assigned to Recreation Leader may be responsible for:
• Organizes, promotes, and conducts diversified recreation activities such as games, sports, dance, music, storytelling, nature, special events, tournaments, etc. • Encourages groups and individuals to participate in offered programs. • Organizes groups according to age, interest, and ability. • Supervises play or club activities.
• Plans daily schedule for playground activities.
• Keeps records of activities and attendance.

EXHIBIT 9
2 CITY OF GUADALUPE
Recreation Leader/Building Attendant I & II
SEIU Range(s) 129 & 138 Equivalent

JOB DESCRIPTION
ESSENTIAL FUNCTIIONS (cont’d):
• Inspects facilities and equipment as a safety measure. • Acts as a Sports Official and maintains order at games and contests. • Collects entries and makes drawings.
• Keeps records and makes periodic reports.
• Attends staff meetings to discuss special problem(s), the inter-playground program(s) and the community recreation program(s).
• Gives first aid when necessary.
• Distributes and maintains control over equipment and supplies. • Uses computer applications such as spreadsheets, word processing, calendar, e-mail, and database software in performing work assignments.

Positions assigned to Building Attendant may be responsible for:
• Performing general cleaning and light custodial functions in the upkeep of assigned areas in City building. • Cleaning restrooms; refilling soap and paper dispensers; emptying and cleaning waste containers regularly.
• Locking and unlocking doors to ensure security of buildings and related areas, activating/deactivating alarms.
• Checking for and reporting fire and safety hazards; reporting graffiti. • Setting up tables, chairs, and other equipment for meetings and special events. • Inspects and monitors safe use of City facilities, equipment, and supplies. • Provides good customer service to patrons; troubleshoots mechanical issues. • Conducts a walk through every 20-30 minutes.
• Supervises open gym programs.
• Informs supervisor of any recommendations for improvements to the facility, rooms, equipment, and supplies.
• Serves as special event liaison to other City departments, such as Police and/or Fire Departments. 3 CITY OF GUADALUPE
Recreation Leader/Building Attendant I & II
SEIU Range(s) 129 & 138 Equivalent

JOB DESCRIPTION
KNOWLEDGE/SKILLS:

Scope of assigned area will depend on departmental structure and is at the discretion of the Director. Building Attendant: six months of light custodial experience. Recreation Leader II: one year of experience in recreation and/or youth services.
• Must be at least 16 years of age, with a work permit (if applicable). May be required to be at least 18 years of age due to work assignment environment.
• Current technical/professional knowledge of complex principles, methods, standards, and techniques associated with the scope of work of a recognized profession. • Public alcohol and smoking regulations.
• Effective verbal and interpersonal communication skills. • Microsoft Office Suite (or equivalent).
• Use computer and other office equipment effectively.

EDUCATION/EXPERIENCE:

Recreation Leader II - Licenses and/or certifications associated with the assignment, such as:
• American Red Cross First Aid and CPR Certification.
• Current Tuberculosis (less than six months) clearance slips prior to employment is required. • Possession of a valid and appropriate Driver License. Must have and maintain a satisfactory driving record and meet City liability requirements to drive for City business.

For All Levels:
• Requires completion of a background investigation to the satisfaction of the City. • The incumbent must meet the physical requirements of the job class and have mobility, balance, coordination, vision, hearing, and dexterity levels appropriate to the duties to be performed. • May require completion of a pre-employment physical to the satisfaction of the City. 4 CITY OF GUADALUPE
Recreation Leader/Building Attendant I & II
SEIU Range(s) 129 & 138 Equivalent

JOB DESCRIPTION
PHYSICAL REQUIREMENTS:

Recreation Leader:

Ability to stand, walk and/or run during implementation of active sports/games for 3-5 hours per shift on a regular basis (occasionally longer during special events); perform repeated bending, stooping, crouching, throwing and jumping as related to recreation instruction of sports/games; ability to frequently lift, push/pull, hold/carry or move up to 25 lbs. and occasionally up to 50 lbs. with assistance; ability to work with the hands to handle, feel, or operate objects or tools and reach with hands and arms; sufficient hearing which permits ability to discern and dispense verbal instructions.

Building Attendant:

Stand and/or walk for long periods of time; perform repeated bending and stooping, ability to frequently lift and/or move up to 25 lbs. and occasionally lift and/or move up to 75 lbs.; and work with cleaning solutions.

WORK ENVIRONMENT:

Incumbents work in both indoor and outdoor environments with moderate to loud noise levels. May work in controlled temperature conditions, cold and hot temperatures, or inclement weather conditions. Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.

SALARY RANGE & BENEFITS:

RECREATION LEADER I/BUILDING ATTENDANT I HOURLY SALARY: $15.00 Per Hour; Scheduled Part-time 18 Hours Per Week or Less
RECREATION LEADER II/BUILDING ATTENDANT II HOURLY SALARY: $16.40 Per Hour; Scheduled Part-time 18 Hours Per Week or Less
BENEFITS: Sick Leave; Not Eligible for Healthcare or Retirement Benefits.

City of Guadalupe
Recreation Department Payscales
Recreation Services Manager
Range A B C D E L1 L2
Hourly 31.887 33.482 35.156 36.914 38.760 40.698 42.732 Bi-Weekly 2,550.960 2,678.560 2,812.488 2,953.112 3,100.768 3,255.806 3,418.597 Annually* 66,324.960 69,642.560 73,124.688 76,780.922 80,619.969 84,650.967 88,883.515 *Based upon 2080 hours
Facility Rental Coordinator
Part-time Staff (1); Non-Exempt/SEIU Range 156
Range A B C D E L1 L2
Hourly 19.564 20.542 21.569 22.648 23.781 24.970 26.219 Bi-Weekly 704.304 739.512 776.484 815.328 856.116 898.920 943.866 Annually* 18,311.904 19,227.312 20,188.584 21,198.528 22,259.016 23,371.920 24,540.516 *Based upon 936 hours
Recreation Leader I/Building Attendant I Recreation Leader II/Building Attendant II On-Call Staff; Non-Exempt/SEIU Range 129 Equiv. On-Call Staff; Non-Exempt/SEIU Range 138 Equiv.

Range A Range A
Hourly 15.000 Hourly 16.400
Bi-Weekly 300.000 Bi-Weekly 328.000
Annually* 7,800.000 Annually* 8,528.000
*Based upon 520 hours *Based upon 520 hours
Funded by Special
Event Fees &
Program
Registration
Funded by ARPA
December 1,
2021-June 30,
2023
Position
supported by
General Fund
City of Guadalupe - Young Professionals Training Program Full-time Staff (1); Exempt/Unrepresented
EXHIBIT 10
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Recreation Services Manager 31.887 5,527.080 66,324.960 N/A N/A N/A N/A N/A N/A N/A N/A N/A 33.490 5,804.882 69,658.580 Recreation Department Supervisor N/A N/A N/A 29.956 5,192.450 62,309.400 33.825 5,863.000 70,356.000 N/A N/A N/A 27.687 4,799.000 57,588.000 Program Coordinator N/A N/A N/A 23.987 4,157.740 49,892.880 25.633 4,443.000 53,316.000 25.465 4,414.000 52,968.000 23.752 4,117.000 49,404.000 Facility Rental Coordinator 19.564 3,391.093 40,693.120 23.993 4,158.740 49,904.880 18.000 Part-Time N/A 19.580 Part-Time N/A 19.759 3,424.893 41,098.720 Recreation Leader I /Building Attendant I 15.000 Part-Time Min 15.000 Part-Time Min 15.000 Part-Time Min N/A N/A N/A 15.000 Part-Time Min Rec Leader II /Bldg Attendant II 16.400 Part-Time Max 16.770 Part-Time Max 18.000 Part-Time Max N/A N/A N/A 16.540 Part-Time Max Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Recreation Services Manager N/A N/A N/A 37.756 6,544.333 78,532.000 39.750 6,890.000 82,680.000 N/A N/A N/A 40.256 6,977.680 83,732.160 Recreation Department Supervisor N/A N/A N/A N/A N/A N/A 31.830 5,517.200 66,206.400 33.650 5,832.667 69,992.000 27.608 4,785.460 57,425.520 Program Coordinator 17.000 2,946.667 35,360.000 23.837 4,131.750 49,581.000 21.200 Part-Time N/A 30.500 5,286.667 63,440.000 23.855 4,134.880 49,618.560 Facility Rental Coordinator 15.000 2,513.333 30,160.000 20.398 3,535.667 42,428.000 18.170 Part-Time N/A 21.530 3,731.867 44,782.400 22.445 3,890.440 46,685.280 Recreation Leader I /Building Attendant I 15.000 Part-Time Min 15.000 Part-Time Min 15.000 Part-Time Min N/A N/A N/A 15.000 Part-Time Min Rec Leader II /Bldg Attendant II 18.240 Part-Time Max 19.170 Part-Time Max 16.350 Part-Time Max N/A N/A N/A 16.540 Part-Time Max Not City of Guadalupe Positions
Notes:

Solvang - Recreation Clerk noted for Facility Rental Coordinator SLO County - Receration Aide noted for Facility Rental Coordinator Grover Beach - Administrative Aide responds to Facility Rental Inquiries Guadalupe Arroyo Grande/SLO County
Nipomo/SLO County Morro Bay Pismo Beach Solvang Santa Maria Buellton/SB County Grover Beach Lompoc
1 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION
3/1/2021
DEFINITION:

Under general direction, plans, manages and coordinates the operations of the City’s emergency management programs; oversees and coordinates interdepartmental, multidiscipline and multijurisdictional all-hazard planning activities and related duties; provides technical advice to City departments; conducts emergency management training, drills, workshops and exercises; serves as liaison through coordination and integration of the City emergency management program within the City and with other jurisdictions and levels of government, including other cities, the County, special districts, and state and federal entities; represents the City in local and regional meetings; performs and coordinates public outreach and educational efforts to increase citizens’ preparation for disasters. This position requires the ability to work nights, weekends, holidays, and extended hours during emergencies as needed.

ESSENTIAL FUNCTIONS
• Develop and maintain appropriate citywide emergency management documents such as the Emergency Operations Plan (EOP), Hazard Mitigation Plan, Continuity of Operations Plan, and other specific documents related to the City's overall emergency management program. • Provide guidance and support to City departments developing their own departmental emergency response plans to ensure departmental plans complement and support the City’s EOP.
• Coordinate and provide training opportunities to ensure the City meets and/or exceeds minimum emergency management state and federal training requirements. • Serve as the central hub for all emergency management planning, training, and exercise activities for the City.
• Develop and oversee a progressive emergency management training and exercise program to enhance city staff's understanding of emergency management and their role in the City's overall emergency management program, to practice their skills and knowledge and to identify any planning gaps that may exist.
• Manages, oversees, and coordinates emergency management activities including developing, implementing, and maintaining the City’s emergency management and disaster recovery programs; advises City leadership during critical events, crises, and disasters. • Develops, maintains, and updates the City's emergency operation plan, hazard mitigation plan, continuity of operations plans and other plans consistent with state and federal laws and regulations.

EXHIBIT 11
2 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION

ESSENTIAL FUNCTIONS, CONTINUED
• Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for providing emergency management services; implements emergency management policies and procedures.
• Monitors program performance; recommends and implements modifications to systems and procedures.
• Develops and conducts emergency management training sessions with other City departments and outside agencies. Develops, coordinates, and provides emergency preparedness training and education information for residents, community groups and members of the local business community.
• Develops, coordinates, and conducts emergency management response and recovery training for all City staff. Coordinates the planning of the City’s emergency management drills and exercises.
• Develops relationships and coordinates emergency management planning with outside organizations including but not limited to local, state and federal organizations, the state Office of Emergency Services, the Department of Homeland Security, the Federal Emergency Management Agency, Santa Barbara County Sheriff’s Office of Emergency Services, American Red Cross, school districts, businesses, volunteer organizations such as Community Emergency Response Teams, Auxiliary Communications Services, and Volunteers Active in Disasters, and utility companies; maintains close working relationships to ensure rapid and coherent response in emergency situations.
• Oversees and directs a variety of emergency related community education programs including disaster preparedness programs.
• May select and oversee the work of assigned staff, determining individual assignments and reviewing work May plan, schedule, and prioritize staff assignments and progress, evaluating and monitoring performance and providing training, as necessary. May recommend merit increases, progressive discipline, and other personnel actions. Develops and implements procedures and policies for work unit.
• Analyzes current staffing needs and projects future requirements. • Manages, researches, locates, and applies for a variety of private and public grants including, but not limited to, Federal Emergency Management Administration (FEMA) and other Homeland Security government agencies.
• Prepares and presents staff reports to City management, City staff, City Council, and various committees; makes public presentations, as necessary.
3 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION

ESSENTIAL FUNCTIONS, CONTINUED
• Develops emergency management policy recommendations and capital acquisitions for City Council consideration.
• Responds to and coordinates significant emergency situations; provides emergency planning consulting services to various City departments, local businesses, community groups and other agencies.
• Develops and oversees the City’s emergency operations center; evaluates regular and emergency communication systems; makes recommendations as appropriate. • Promotes and coordinates specific activities within the emergency management program; prepares program marketing materials including news releases, flyers, schedules of events, pamphlets, and brochures.
• Organizes, schedules, and implements emergency preparedness activities and other related programs including the City’s Community Emergency Response Team program (CERT). • Maintains records and develops reports concerning new or ongoing programs and program effectiveness; maintains records for disaster recovery programs; maintains and files emergency management reports; prepares statistical reports as required. • Monitors program compliance with laws, rules and regulations related to provision of emergency management programs and related services.
• Participates in the preparation and administration of assigned budget; submits budget recommendations; monitors expenditures.
• Develops survey instruments; conducts surveys of program participants to determine participant needs; interprets and records survey results; implements program changes in response to results.
• Maintains awareness of new developments in the field of emergency management and disaster recovery; incorporates new developments as appropriate into programs. • Performs related duties as required.

KNOWLEDGE/SKILLS
• Knowledge of operations, services and activities of an emergency management and disaster recovery program; city-wide services and processes; principles and practices of supervision and training; public safety response and coordination; disaster management and recovery; principles and practices of emergency management program development and implementation; concepts of emergency activities at various levels of government; Intergovernmental relations and political processes.
4 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION

KNOWLEDGE/SKILLS, CONTINUED
• Knowledge of methods and techniques of disseminating information and soliciting public support; recent developments, current literature and information related to emergency management and disaster recovery.
• Knowledge of basic procedures, methods and techniques of budget preparation and control; modern office equipment including computers and applicable software applications; pertinent federal, state, and local laws, codes, and regulations. • Ability to design and implement comprehensive and effective emergency management programs and to coordinate emergency management exercises, drills, and workshops; learn, comprehend, interpret, and apply City policies, procedures, rules, instructions, laws, and regulations; research and analyze situations and adopt a rapid, effective, and reasonable course of action; execute difficult instructions and directions. • Ability to cope with situations calmly and tactfully. • Ability to develop, manage, and coordinate emergency management, community education and disaster recovery programs; recommend and implement goals and objectives for providing emergency management programs and training; elicit community and organizational support for emergency management programs.
• Ability to conduct emergency management training within City departments and outside agencies; respond to field emergencies and assist with coordination of City resources in significant emergency operations.
• Ability to seek cost recovery from private and public entities per local, state, and federal regulations; conduct post incident analysis and make recommendations for improvement through after-action reports.
• Ability to write and revise emergency plans; analyze state and federal legislation and recommend appropriate changes to City policy; make persuasive presentations in political, professional, and public environments.
• Ability to prepare and administer program budgets.
• Ability to apply for and administer grants; allocate limited resources in a cost-effective manner. • Ability to work independently in the absence of supervision. • Ability to respond to requests and inquiries from the public; understand and follow oral and written instructions; communicate clearly and concisely both orally and in writing; establish and maintain effective working relationships with those contacted in the course of work. 5 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION

LICENSE/CERTIFICATES
• Possession of a valid California Class C driver's license and acceptable driving record are required.

Successful completion of the following Incident Command System (ICS) courses is preferred at time of application and required within six months of employment:
• ICS-100: Introduction to the Incident Command System
• ICS-200: Incident Command System for Single Resources and Initial Action Incidents • ICS-300: Intermediate ICS for Expanding Incidents
• ICS-400: Advanced ICS for Command and General Staff
• IS-700: National Incident Management System, An Introduction • IS-800: National Response Framework, An Introduction
• G-191: Incident Command System/Emergency Operations Center Interface • G-775: Emergency Operations Center (EOC) Management and Operations

EDUCATION & EXPERIENCE
A combination of education, experience, and training equivalent to a bachelor’s degree in Emergency Management, Public Administration or a related field and three years of increasingly responsible experience in emergency preparedness, emergency operation center functions, coordinating emergency services and/or related programs. Supervisory and/or project management experience is required.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. • Frequently sits for extended periods of time.
• Occasionally stands for short durations of time and walks short distances. • Occasionally reach above, at, and below shoulder level. • Occasionally lifts, carries, pushes, and pulls materials and objects up to 10-15 pounds. • Occasionally bends, stoops, kneels, handles, grips, grasps, extends neck upward, downward, or side-to-side.
• Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.
• Ability to communicate to exchange information effectively verbally, to hear and comprehend oral instructions and communications in an office environment. • Frequently uses a computer for extended periods as well as telecommunications equipment. 6 CITY OF GUADALUPE
Emergency Services Manager – Public Safety
SEIU Range 227

JOB DESCRIPTION

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Primarily works indoors with no exposure to inclement weather, conditions, or hazards. • Frequently works in outside weather conditions ad is exposed to wet and/or humid conditions. • Occasionally works near moving mechanical parts.
• Occasionally works in precarious places with exposure to fumes, airborne particles, toxic or caustic chemicals, raw and treated wastewater, and risk of electric shock. • The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

This job description is not intended to be all-inclusive. The employee may also perform other reasonably related duties as assigned.

City of Guadalupe
Emergency Services Payscale
Emergency Preparedness Coordinator
Range 218
Full-time Staff (1); Non-Exempt
Range A B C D E L1 L2
Hourly 36.291 38.106 40.011 42.011 44.112 46.318 48.633 Bi-Weekly 6,290.440 6,604.962 6,935.210 7,281.971 7,646.069 8,028.373 8,429.791 Annually* 75,485.280 79,259.544 83,222.521 87,383.647 91,752.830 96,340.471 101,157.495 Emergency Services Manager
Range 227
Full-time Staff (1)
Range A B C D E L1 L2
Hourly 39.691 41.676 43.759 45.947 48.245 50.657 53.190 Bi-Weekly 6,879.773 7,223.762 7,584.950 7,964.198 8,362.407 8,780.528 9,219.554 Annually* 82,557.280 86,685.144 91,019.401 95,570.371 100,348.890 105,366.334 110,634.651 ARPA Request 3,297.736
Denotes Anticipated Hiring Wage/Step
EXHIBIT 12
Planning Department:

Tel (805) 356.3903 Fax (805) 343.6905 918 Obispo Street P.O. Box 908, Guadalupe CA 93434

PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Mr. Mayor and City Councilmembers
From: Larry Appel, Contract Planning Director
Date: March 1, 2022 Planning Report Covering February 2022

MINISTERIAL PROJECTS
Zoning Clearances Approved 8
Zoning Clearances Denied 0
Zoning Verification Letters 0
Business Licenses Approved 3
Business Licenses Denied 0
ADUs approved 2

DISCRETIONARY PROJECTS
The following projects are in for Planning Department review and have been worked on during January:
 Sign Ordinance – Draft revisions prepared by City Attorney. Draft Ordinance to be recirculated prior to bringing back to City Council
 General Plan Update – CEQA Initial Study is being prepared by EMC along with Noise and Traffic studies by subconsultants. An administrative draft initial study will be ready for staff to review in late-February.
 2021-151-CUP Quiroga Boardinghouse CUP, CC hearing 1-25-22 dropped from agenda  2020-003-GPZ/2020-101-LLA Almaguer GPZ/LLA heard by Council 8-24. Final LAFCo application material submitted January 28th.
 2021-098-TTM/2021-099-TTM DJ South tract maps being processed. Applications deemed Complete for processing 1-28-22 and 10-1-21 respectively.  2022-001-GPZ La Guardia Townhomes under first 30-day review If any Councilmember is interested in a particular project or would like to know its status, please let me know and I would be happy to provide the information.

Agenda Item No. 8G 1.

Ministerial Permit Report– February 2022
(Reported 3-1-2022)
Zoning Clearance Approvals
2022-005-ZC Jose Maldonado ADU 4490 Holly Street
2022-006-ZC Pasadera SFD 227 Ninos Drive
2022-007-ZC Pasadera SFD 4473 Hacienda Drive
2022-008-ZC Pasadera SFD 4477 Hacienda Drive
2022-009-ZC Pasadera SFD 189 Ninos Drive
2022-010-ZC Pasadera SFD 217 Ninos Drive
2022-011-ZC Pasadera SFD 221 Ninos Drive
2022-013-ZC Psadera SFD 4474 Hacienda Drive
2022-014-ZC Juan De La Torre ADU 4484 Holly Street
Zoning Clearances Denied
none
Business License Approvals
3 Little Treasures Candle Co. home crafts 4374 La Joya
Brazen Fox Fabrication cabinet shop 245 Guadalupe
A Sweet Affair candy 142 Pelican
Business License Denials
None
Guadalupe City Planning Department
Planning Processing Summary for February 2022
(3-1-22 update)
Case No.

Name Submittal
Date
Comp. Date Status OK for Bldg.

Permit Issuance
2021-098-TTM $$ DJ Farms South
Tract map
Sept 2021 Complete
1-28-22
Staff report and Resolution being
prepared in anticipation of a City Council
hearing
NO
2021-099-TTP $$ DJ Farms South
Tract map
Sept 2021 Complete
10-1-2021
Staff report and Resolution being
prepared in anticipation of a City Council
hearing
NO
2020-101-LLA $$ Almaguer

LLA/GPZ
Oct 2020 Complete LAFCo reviewing along with Surveyor NO 2021-150-CUP $$ Quiroga
boardinghouse
December
2021
COMP Applicant requested that project be put on
hold pending decision on how to fully
develop the property
NO
N/A
$$ thru SB2 grant
General Plan
Update
2019 City
Council
authorization
N/A CEQA administrative draft Initial Study
being prepared by EMC for review by
Director by late-February.

N/A
N/A Snowy Plover 6-21-21 N/A Council initiated the project on 3-23-21.

Meeting with staff on 6-21-21 and Pre-Ap
held on 7-2-21. No plans submitted in
eight months.

N/A
2018-133-OA
No$
Round 3 Zoning
Ordinance
Updates
8/12/19 N/A Preparing new zoning ordinance Chapter
55 for Home Occupations and Cottage
Food Industries (ongoing)
N/A
2018 -133 OA
No$
Sign Ordinance 2/24/20 N/A City Attorney reviewing comments and suggested edits by GBA before releasing
the latest version to the public.

N/A
2022-001-GPZ
2022-002-DR
2022-003-LM
La Guardia
Townhomes
1/28/22 Due 2/28/22 30-day letter due by Feb 28th NO
No$ = unreimbursed planning work
$ = projects where a fixed fee has been paid
$$ = projects where a variable fee / deposit is made and the applicant is billed for time beyond the initial deposit // 3-1-22
Agenda Item No. 8G 2.

Building Dept. Inspection Log - February 2022

Public Works/Engineering Report
February 2022
Development
Pasadera
On February 3, City staff met with the Pasadera development engineer to review the drawings for the construction of the water line across 166 at Flower and to discuss the draft conditions of approval for Lot 1 of DJ Farms South. City staff submitted draft conditions of approval for this Lot to the development engineer on February 8.

Other
On February 7, City staff met with the property owner at the end of 7th Street to discuss how to move forward with development of this unique property.

On February 16, sent preliminary comments to Planning on 4231/4241 La Guardia Lane.

On February 25, submitted comments to Planning on revised plans for APN 115-153-014.

Facilities
City Hall
On February 7, Public Works staff submitted the remaining information requested by PG&E to install a new electric service to the Police Department which included a panel layout developed by an electrician. This project is estimated to take 9 to 12 months to complete. This new service is needed in order to address the existing and anticipated increased electrical load at this location.

On February 15, received permission from Recreation Commission to proceed with list of auditorium upgrades.

On February 17, began electrical upgrades in auditorium.

On February 25, advertised a Request for Proposals for assistance in developing the bid documents for the City Hall Roof Replacement Project. Proposals are due March 22.

On February 28, purchased new light fixtures for auditorium.

Agenda Item No. 8G 3.
.

Senior Center
On February 14, coordinated the replacement of a broken window.

General
Special projects
Public Works staff worked on several special projects requested by others along with normal tasks of emptying streets trash cans twice a week, daily street inspection and bulky trash pickup, and weekly cleaning of the pedestrian bridge in the month of February including:

• February 1: filled pothole on Highway 166 per Council request. • February 2: attended Trunk Main Improvement Project weekly field meeting. • February 3: removed eight redundant and inconsistent parking signs from Guadalupe Street. Assisted Parks Department with irrigation repairs at Tognazzini Park.
• February 9: attended Trunk Main Improvement Project weekly field meeting.

Removed bulky trash items from corporation yard and hauled to Santa Maria Landfill.
• February 10: removed old bus bench from Guadalupe Street in front of American Legion and hauled to Santa Maria Landfill. Communicated parking regulations to business owner on Guadalupe Street.
• Figure 14: coordinated replacement of a broken window at the Senior Center. • February 15: coordinated installation of engineered wood fiber under play structure at Tognazzini Park and swing set at O’Connell Park. • February 16: assisted Facilities with maintenance work at American Legion. • February 17: Public Works streets staff attended safety training offered by JPIA in Grover Beach. Also dropped off three encroachment permit applications with Caltrans in San Luis Obispo for permission to complete work in Caltrans right-ofway that was identified in the Local Road Safety Plan. • February 18: staff purchased large weed sprayer to facilitate weed control throughout town.
• Figure 22: addressed weeds throughout town.
• February 28: coordinated the continuation of tree trimming throughout town.

The Public Works Director participated in the following meetings in February:
• February 1: weekly managers meeting.
• February 2: Santa Barbara Transit Advisory Committee, 2021 Trunk Main Improvement Project weekly tailgate meeting.
• February 3: technical advisory committee and technical planning committee for SBCAG, meeting to discuss conditions of approval for Pasadera South. .
• February 4: discussion regarding the Leroy Park schedule and workdays, broadband discussion.
• February 7: meeting with Santa Barbara County technical staff regarding cable service to City Hall, meeting with Rebecca Gowing regarding development of property at 4659 7th Street.
• February 8: weekly managers meeting, TDA (transit) performance audit interview. • February 9: Leroy Park biweekly coordination meeting, 2021 Trunk Main Improvement Project weekly tailgate meeting.
• February 10: Santa Barbara County branch workshop for the 2023 Active Transportation Program, posted by the California transportation commission. • February 11: website discussion, meeting with SMOOTH to discuss transition to new transit system in July 2022.
• February 14: initial walk-through for completion of Leroy Park community center, SBCAG quarterly meeting.
• February 15: weekly managers meeting.
• February 17: SB 1383 jurisdiction reporting tools webinar, Santa Barbara County broadband strategy discussion.
• February 18: state of the utility meeting with PG&E, Highway 1/166 improvements check in meeting with Caltrans, City Hall technology discussion. • February 22: weekly managers meeting.
• February 23: Leroy Park biweekly coordination meeting, 2021 Trunk Main Improvement Project weekly tailgate meeting, Leroy Park close-up discussion, discussion with PG&E regarding potential rebates for wastewater treatment plant aerator replacement, Santa Barbara County external drought tasks force meeting. • February 24: SBCAG transit partner meeting.
• February 25: Integrated Regional Water Management (IRWM) meeting.

Tree Trimming
The contractor continued trimming trees in February. Staff requested a quote from the contractor to trim the trees on the west side of O’Connell Park, per Council’s request.

LeRoy Park Community Center
City staff met with the contractor, inspector, and consultant for biweekly coordination site meetings on February 9 and 23. PG&E completed the electrical connection on February

25. Tree planting is scheduled for March 11-13.

Streets
Street Rehabilitation
The 2022 Pavement Rehabilitation Design Request for Proposals was issued on February 25.

Local Road Safety Plan
.

The final Local Road Safety Plan was approved by Council on February 22. On February 17, encroachment permit applications were submitted to Caltrans for work recommended in the Highway 1 and 166 rights-of-way. Remaining work identified in the Local Road Safety Plan will be completed in June. The final document was posted on the City website under miscellaneous documents on February 28.

Transit
Public Works staff worked with other transit partners in the region on February 24 to discuss the use of Low Carbon Transit Operations Program (LCTOP) funding in the area. $537,224.00 was made available to the City of Guadalupe, which will be applied towards the purchase of a zero-emission transit bus. On February 28, staff spoke with Susan Davison, Key Accounts Specialist with Central Coast Community Energy (3CE) about opportunities for funding zero–emission vehicles using 3CE funding. She indicated that up to $250,000 may be available for this purchase. An electric transit bus costs between $850,000 and $1 million. An additional $94,000 previously awarded to the City through the State of Good Repair funding program, can also be applied toward this purchase.

Water
Distribution
The automatic valve feeding the elevated tank failed on Saturday, February 12. The manufacturer made repairs on Monday February 28. In the meantime, staff filled the tape manually and checked chlorine residuals daily to ensure that the water in the tank stayed potable.

A hydrant at 233 Guadalupe St. was hit on Saturday, February 12. Approximately 420,000 gallons of water was released before the pipe could be isolated.

Public Water system statistics
On February 10, staff completed the public water system statistics spreadsheet as required by the County of Santa Barbara, well in advance of the March 1 deadline. In calendar year 2021, unaccounted for water was calculated at 5% of total water supplied.

West Main Street Water Line Project
On February 11 this project was advertised for construction. Bids for construction and proposals for inspection are due on March 10. This project was identified in the 2014 Water Master Plan update and budgeted in the fiscal year 21– 22 budget. The project involves replacing approximately one-thousand feet of 4-inch pipe with 12-inch pipe on W. Main Street from Guadalupe Street to Pioneer Street and will improve fire flows to the middle school.

Operations
City staff adjusted water well operations to reduce electrical costs during peak power cost time of day, which is now 4 PM to 9 PM daily. Staff observed operations daily to ensure that the new operational scheme does not negatively impact water supply to the community.
.

Wastewater
Regulatory
No overflows were reported the month of February 2022.

The wastewater treatment plant experienced no violations the month of February. 2021 Trunk Main Improvement Project
This project involves upsizing 3,000 feet of sewer main and is vital for meeting current and future capacity issues, fixing broken pipe, and moving sewer trunk main from private property into the public right-of-way where practicable. The construction on this project is more than half done. In February the contractor completed the sewer line up Pioneer Street and onto 5th Street. Work in March is anticipated to include 5th Street east of Pioneer Street and Campodonico between 5th Street and 6th Street. Delays may be anticipated due to traffic control during construction on these streets. Anticipated completion date for this project is April 2022.

Effluent Pump Station
This project involves the rehabilitation of the effluent pump station at the wastewater treatment plant. It is partially funded through an Integrated Regional Water Management Program (IRWMP) grant. The contractor has already received a Notice to Proceed on this project. Due to the long lead time associated with PG&E review of the electrical installation and the time needed for pump manufacture, construction for this project was scheduled for February 2022. However, due to supply chain issues, project construction has been delayed to May 2022. We have received a letter from the pump manufacture locating the pumps are on a ship from Japan but we do not have berthing information yet, so we do not know when they will be available for installation. .

Project
Numbers
2021-22
Amended
Budget
2021-2021
Spent February 2022 Update
100 Buildings089-104 Financial Accounting Software 100,000 $ Installation in progress. 089-105 General Plan Update 130,738 $ 62,959 $ Final draft review complete 089 – 106 Public facilities master plan (include parks and library) 90,000 $ Not started089 – 107 American Legion wood repair 70,000 $ Not started089 – 108 Building improvements (painting, roof repair, locks, utilities) 145,000 $ 5,861 $ RFP issued for roof replacement project 200 Parks
089-201 Leroy Park (Community Center and Site) 2,000,000 $ 1,463,060 $ Construction scheduled for completion April 2022. 089 – 203 Parks Improvements (BBQ, plumbing, play grounds) 120,000 $ 66,378 $ Parks signs, drinking fountain, horseshoe pit fence & mutt mitt stations installed. Play structure P.O. issued.
300 Streets, Sidewalks, Bicycle Facilities089-307 La Guardia and Gularte Lanes Pedestrian Improvements 179,537 $ AHSC grant awarded. 089 – 308 2021 Pavement rehabilitation 1,511,200 $ 1,004,813 $ Completed. 089 – 309 Sidewalk repairs 41,800 $ 91,652 $ Completed. 089 – 310 11th St. safe routes to school 133,270 $ AHSC grant awarded. Awaiting tax credits before strarting work. 089 – 311 Storm drain improvements 40,000 $ Research started.400 Water 089-406 Elevated Tank Repairs/evaluate antenna revenue 295,000 $ 4,998 $ Inspection complete. Ladder fabrication drawings found 089-407 Advanced metering infrastructure phase 1 200,000 $ Two bids received 10/22. Bids not comparable. Project to be reconsidered. 089-408 SCADA improvements 50,000 $ Programming completed to reduce electrical costs.089 – 409 West Main Street water line 450,000 $ Construction project advertised Feruary 11. 500 Wastewater
089-503 Effluent Irrigation Pump Station Rehabilitation (Construction) 522,821 $ Construction scheduled for 5/2022, delayed due to supply chain issues. 089-504 Hwy 1 Lift Station 1,000,000 $ Deferred to FY 22-23 089-505 Sewer Main Improvements 1,600,000 $ 760,949 $ Construction started November 5. Half done. Completion scheduled April 2022. 089-506 Grit system replacement $ 400,000 Not started089-507 WWTP equipment (tractor, maintenance boat, AIPS vault) 420,000 $ Maintenance boats purchased. Awaiting fabrication 600 Transit
089-601 Infrastructure improvements 91,729 $ 56,657 $ Bus shelter P.O. issued. Delivery scheduled for May.

Transfer to CIP fund 089: 9,591,095 $ 3,517,328 $
Completed.

PROJECT DESCRIPTIONS

RECREATION AND PARKS MONTHLY REPORT
For February 2022
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 21/22)
LAST YEARTO-DATE
(FY 20/21)
Auditorium/Gym 1 0 37 65
O’Connell Park 0 0 11 5
LeRoy Park 0 0 0 0
Senior Center 7 5 62 42
Veterans Memorial
Plaza
0 0 5 4
Council Chambers 14 8 80 70
Central Park 0 0 0 2
Veterans Hall 1 n/a 12 n/a
Foodbank Distribution
The Guadalupe Senior Center is one of the four Guadalupe sites used for monthly Food Bank distributions. The distribution at the Senior Center occurs on the first Thursday of every month. The volunteer team has been led by Guadalupe Mayor, Ariston Julian, and his spouse, Lourdes Ramirez. Community volunteers work alongside city employees and employees from Los Amigos de Guadalupe. Besides the on-site drive through and walk-up distribution, 53 deliveries of food are taken directly to homes of elderly, disabled and/or homebound individuals and families at high risk for COVID-19. In addition to this monthly Food Bank distribution at the center, Los Amigos de Guadalupe coordinates bimonthly Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 8G 4.

Food Bank deliveries to approximately 30 homes of elderly, disabled and/or homebound individuals/families at high risk for COVID-19, every other Wednesday.

For the month of February, here is info for the monthly distribution:

Total Families Served: 299
Total Individuals Served: 1346
Auditorium
At the January 12, 2022, Recreation and Parks Commission Meeting Public Works Director Shannon Sweeney presented cost estimates for auditorium repairs. The Recreation Commission requested revised numbers on the proposed vinyl covering for the gym floor.

An estimate was done on how much it would cost to refinish the floor every year versus the cost to purchase the vinyl floor covering, equipment, and staff time needed to roll out the mats for each event. After presenting the information to the Recreation Commission they chose the option of refinishing the floor every year as opposed to the floor covering. They then approved the commencement of all auditorium repairs presented to them.

Electrical work will begin the week of February 28, 2022. Materials (i.e., new stage and wall mats, window drapes, arch LEDs, etc.) are being reviewed prior to purchase.

LeRoy Park
Work continues to be done at LeRoy Park. The project is estimated to be completed around April.

Jack O’Connell Softball Field
Volunteer work, led by Mayor Ariston Julian, continues to be done at Jack O’Connell softball field in order to bring the field up to playing standards. The city sprayed the overgrown area of grass that needs to be removed from the infield. Last Saturday volunteers brought rakes out to remove all the larger rocks from the field which was the biggest safety concern. The city tilled the weeds and grass. The next step would be to purchase infield material, mix with current material, and prepare for practice.

CJPIA Meeting
The city risk manager representative from CJPIA, Tim Karcz, met with Mayor Julian, Todd Bodem, and Hannah Fuentes on Wednesday, February 16, 2022, to discuss potential programs and facilities from a risk management standpoint. A follow up meeting by Mr.

Karcz with Recreation Manager, Hannah Fuentes, was conducted on Thursday, February 24, 2022, to create a list of action items for the Recreation Manager to implement moving forward. The list is composed of the following items:
• Facility Use Agreements/Proof of Insurance required of all parties using city facilities
• Participant Liability Waivers signed by participants/legal guardians of participants that are minors for any city run programs
• Volunteer Process
o Onboarding
 Clear DOJ live scan from any volunteers prior to participation in any youth programs
 Liability Waiver required
o Create Volunteer Handbook
Recreation Programs
A spring program proposal was submitted to the Recreation and Parks commission at the last meeting. The proposed programs are listed below:
• Youth Basketball Camp
• Youth Basketball Classes
• Youth Softball Camp
• Coed Adult 11 v 11 Soccer League (16+)
• Coed Adult Softball League (16+)
These programs and their proposed registration fees are currently being reviewed by the commission and will be discussed at the next Recreation and Parks Commission Meeting on Wednesday, March 9, 2022.
2022 Summer/Fall Activity Guide
Recreation Services Manager, Hannah Fuentes, is currently working on creating a 2022 Summer/Fall Activity Guide. This is tentatively scheduled to be presented to the Recreation and Parks Commission at the April 13, 2022, meeting. Following their approval, it will be submitted to the council for approval.

Respectfully,
Hannah Fuentes
Recreation Services Manager
City of Guadalupe
March 8, 2022
Updates below:

1. Cannabis Meetings
On March 15, 2022, at 5 p.m. the City Council will hold the commercial cannabis interviews.

There are 5 commercial retail applicants and 1 commercial manufacturing applicant.

2. Food Distribution
From the Senior Center, as always, on Thursday, March 3, 2022, the volunteers stepped up and successfully delivered the food to those in need of food.

3. Public Meeting – CDBG 2022
The City will be applying for a Community Development Block Grant (CDBG). The City will seek community input in the design phase of the application process. These funds are the same funds that are renovating the Le Roy Park and community center and support the city’s resilience planning process. Event date/location: March 10th at 6 p.m. in City Council Chambers and by zoom.

4. Community Outreach Meeting
At the March 1, 2022, managers meeting, the department heads discussed seeking input from the community from a city departmental and citywide perspective. Staff would like residents and stakeholders to participate openly to city department heads and hear their concerns.

Staff tentatively feel that the Vets Hall would be best venue and thought that grilling hot dogs for the public- anyone can participate, no registration/cost or invitation required. “Stakeholders” is the collective term that refers to residents, business owners, community organizations and non-profits that have an interest in the community.

It will be interactive discussion, led by the City Administrator and Department Heads, where residents are invited to share concerns, challenges, opportunities, and aspirations for the city.

Its staff’s way to obtain face-to-face feedback between city staff and the community.

Tentative time/date: Tuesday, March 29th at 6 p.m.

The Administrator will mention this during his verbal report at the March 8th City Council meeting in case any councilmember has any consternation or questions.

Agenda Item No. 11

5. Building Committee
On February 15, 2022, the Building Committee met with Architect Tom Martinez about maintenance and improvements to the city hall building. It needs repairs! The Committee focused on the need to repair the roof tile, underlayment, and gutters along with assessing the floor beams and trusses. Public Works Director Shannon Sweeney will have structural engineer review the integrity of the city hall building. The Committee feels an assessment of the ‘bones’ of the building is the most important focal point and would recommend a redirect of ARPA funds designated for the city council chamber remodel and use it for roof repairs/tiles/other.

Additionally, most the chambers communication apparatus has been delivered to the Administration Department and soon ready for installation.

6. Potential Grocery Store
Contract Planning Director Larry Appel mentioned to the City Administrator about a developer from another State who may be interested in building a grocery store (15-20K square feet). The developer doesn't know anything about Guadalupe, and it seemed like sort of a phishing trip. Staff is just letting Council know there are inquiries like this from time-totime.

7. County Seeking Public’s Feedback on Draft Multi-Jurisdictional Hazard Mitigation Plan (SANTA BARBARA, Calif.) – The County of Santa Barbara is seeking the public’s feedback on the draft 2022 Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Update. The MJHMP is updated every five years to prepare the county for changing and dynamic hazards, identifying vulnerable communities and structures, and preparing mitigation goals and actions.

ATTN – The press release (attachment 1). It’s also available as a consumer version that can be shared in email and social media.
• News Media Contact:
• Michael Dyer, 805-681-5526; [email protected]
• J.D. Saucedo, 805-681-5542; [email protected]

8. GUADALUPE SPORT HALL OF FAME - PROPOSED BALL FIELD WEED ABATEMENT UPDATE Please find a memo (attachment 2) indicating that the Guadalupe Sports Hall of Fame (GSHF) members will be reducing the area they have been abating weeds at the proposed Ball Field at the north area of O’Connell Park. The Mayor and member of the GSHF will continue to maintain/abate weeds.

END OF REPORT

OFFICE OF EMERGENCY MANAGEMENT
4408 Cathedral Oaks Road, Santa Barbara, CA 93110
(805) 681-5526 • FAX (805) 681-5592
www.countyofsb.org/ceo/sbcoem.sbc

PRESS RELEASE
MARCH 1, 2022
News Media Contact:

Michael Dyer, 805-681-5526; [email protected]
J.D. Saucedo, 805-681-5542; [email protected]

DRAFT HAZARD MITIGATION PLAN NOW AVAILABLE FOR PUBLIC REVIEW (SANTA BARBARA, Calif.) – The County of Santa Barbara is seeking the public’s feedback on the draft 2022 Santa Barbara County Multi-Jurisdictional Hazard Mitigation Plan (MJHMP) Update. The MJHMP is updated every five years to prepare the county for changing and dynamic hazards, identifying vulnerable communities and structures, and preparing mitigation goals and actions.

County residents are encouraged to review the draft plans and provide feedback. The public comment period is open through March 15. The project information is hosted on the County’s emergency preparedness website at ReadySBC.org, including a link to attend a virtual public meeting at 5:30 p.m. Wednesday, March 9 when the draft plan will be discussed. Development of the MJHMP started in early 2021 with a final plan expected in fall 2022 following review and approval from participating local, state and federal agencies.

All written comments should be addressed to J.D. Saucedo at 4408 Cathedral Oaks Road, Santa Barbara, CA 93110 or via email to [email protected]. All comments must be received no later than 5 p.m. March 15, 2022.
“We have reached an exciting step in our hazard mitigation planning process,” explained Kelly Hubbard, Director of the County’s Office of Emergency Management (County OEM). “After a year of collecting data and working directly with the public, cities, special districts, and stakeholders, we now have an updated draft Multi-Jurisdictional Hazard Mitigation Plan that prepares the county for the next five years of possible hazards.” Development of the 2022 MJHMP Update includes collaboration with multiple County departments; the cities of Buellton, Carpinteria, Goleta, Guadalupe, Lompoc, Santa Barbara, Santa Maria, and Solvang; Cachuma Operations and Maintenance Board; Carpinteria Valley Water District; Montecito Fire Protection District; Montecito Water District; Santa Maria Valley Water Conservation District; Goleta Water District; nonprofits; and other stakeholders.

The first public workshop for the MJHMP was hosted on April 7, 2021 to cover the goals, components and timeline of the project. A second public workshop was hosted on November 4, 2021 and covered draft mitigation strategies. -30-
ATTACHMENT 1
Guadalupe Sports Hall of Fame, Inc.

Dedicated to Santa Maria Valley Athletics
1045 Guadalupe Street
805-343-2939
Guadalupe, CA 93434
TO: TODD BODEM, CITY ADMINISTRATOR

SHANNON SWEENEY, PW DIRECTOR
oV.ADALUp�
SPORTS HALL OF l¼ME
FOUNDED IN 2004
THIS I IALL JS IJEDIC.ATED TO
·n➔E THIIJMPHANT SPIRJT or- Tl IE
MEN AND WOMEN WI 10 l lAVE
LEFr THEIi� MARK IN
GUADALUPE I IISTOl<Y.

FROM:

DATE:

HANNAH FUENT�CREATION COORDINATOR
ARISTON JULIAN,, Member, Guadalupe Sports Hall of Fame
MARCH 1, 2022
SUBJECT: O'CONNELL PARK- NORTHEAST CITY PROPERTY/PROPOSED GSHF BALL FIELD

WEED ABATEMENT UPDATE
This note serves as an update regarding our organization, Guadalupe Sports Hall of Fame, effort to complete a softball/softball field on the north end of O'Connell Park adjacent to Calle Cesar Chavez Street. Over 12 years ago plus, members of the GSHF approached the City Council to inform the council that our organization was raising money and receiving other financial support to build a softball/baseball field in this area. The City approved this effort. Our organization has spent over $87,000 for various field preparation to include grading, payment of hardscape in the back stop area, fencing poles for the back stop, etc. What remains for the project is fencing, irrigation, outfield turf, infield dirt, etc; about $50,000- $75,000 for the later.

In the past, the city was not able to mow the area of weeds at the designated ball field area and we volunteered to do so. In discussions with Shannon several years ago, since the city was still not able to pay for weed abatement, we committed to continue weed abatement not only for the ball field area but for all the area inbetween the existing ball field fence line to the sewer treatment plan fencing. Also, we have cleared the weeds all along the sewer treatment fence line to include People's Self Housing parking lot fencing. Basically, all the weeds beyond the existing ball field fence line and the area from the parking lot to the fence line defining the sewer treatment plant and PSSH fence. There have been several instances where the city staff may have cleared weeds but for the most part, GSHF assumed this task.

With all that said, since the City now is in a better staffing position, with appropriate landscaping tools, effective March 1, 2022, we are committed only to weed abate in the area designed as the City's Softball/Baseball field as defined by the existing city plans for this development. In a separate email, I will send forward photos of the proposed area we will continue to abate weeds.

As may be known, I have been working with the Santa Barbara County Parks Master Plan to keep our foot in the door of the potential for funds to renovate O'Connell Park. As expected, we will keep Hannah and the City involved in this effort since the park is the property of the City.

Let me know if you have any questions regarding this note.

Thank you,
ATTACHMENT 2

Page 1 of 2 ends

Agenda Item No. 12

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 8, 2022
________________________________ __________________________________ Prepared by: Approved by:

Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Informational report from planning staff on the possibility of regulating food trucks and sales carts within the City Limits.

EXECUTIVE SUMMARY:

The City has no regulations in place that would prohibit or restrict the use of food trucks and sales carts within the corporate boundaries of Guadalupe. During the previous two City Administrators’ tenure, this issue of food trucks came up, but the staff report prepared at that time for each administrator was not released to City Council. Staff has been directed by the current City Administrator to provide some basic information about food trucks and to determine if there is sufficient interest on the part of City Council to move forward either with an urgency ordinance or a permanent food truck ordinance.

RECOMMENDATION:

It is recommended that the City Council:
1) Receive presentation from staff; and
2) Accept public testimony; and
3) Close public comment; and
4) Deliberate and file the report; or
5) Direct staff to return to Council when a draft ordinance is ready for consideration; or 6) Continue to another Council meeting for further discussion and deliberation BACKGROUND:

Staff has processed a number of business licenses over the past four years that have allowed food trucks to operate within city limits. Extensive research with numerous staff has not turned up anything in the Guadalupe Municipal Code (GMC) to regulate food trucks. It was discovered, however, that an older version of the GMC covered peddlers, hawkers and street vendors, along with a requirement to pass a fingerprint check. Unfortunately, those sections of the ordinance had been removed from the GMC.

DISCUSSION:

Larry Appel

Page 2 of 2 ends

In bringing this information to Council, we would like to know if you have a desire to regulate the operation of food trucks and sales carts within the community. With the popularity of food trucks in the past few years, there is not always a stigma with their use and operation. As an example, the City of Santa Maria provides a seasonal market place at Town Center West called Downtown Fridays. The venue includes live entertainment, retailer booths and a small farmer’s market along with 5-10 food trucks who provide a variety of dining opportunities.

In previous years, municipalities have regulated the food trucks such that they minimize their impacts on traditional brick and mortar restaurants. In Santa Maria for example, Ordinance 96-14 was adopted, adding Section 7-5-04 to their municipal code which regulates “catering vehicles.” The ordinance identifies the amount of time a vehicle can stay in one location depending on if it is located on public or private property and if there is a restroom and hot water available to the customers. If the Council majority is interested in going forward with an ordinance, staff could utilize the Santa Maria ordinance as a template.

Staff is interested in knowing what Council would like to see specifically if an ordinance is requested. For instance, will there be a provision that allows food trucks for special events as in Santa Maria, or is there a desire to limit their locations and times as a more restrictive approach? Staff also wants to address sales carts and see if there is interest in regulating them as well. The carts have been known to operate at the city parks, along commercial corridors as well as residential neighborhoods. Carts as well as food trucks require permits from County Public Health, and a business license issued by the City. Without any ordinance in place, staff will continue to approve these permits.

Staff is looking forward to an informative discussion with Council along with input from the public as well as other departments to determine what direction we will go with this topic.

ATTACHMENT:

1. Santa Maria Ordinance 96-14
ATTTACHMENT 1

Guadalupe City CouncilMarch 8, 2022

Guadalupe City Council
March 8, 2022