Guadalupe City Council
April 12, 2022

April 12, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 6 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, April 12, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
This meeting will also be held virtually via Zoom
https://us06web.zoom.us/j/87139549694
Meeting ID: 871 3954 9694
1(408) 638-0968, 87139549694# US (San Jose)
1(669) 900-6833, 87139549694# US (San Jose)
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.

If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, April 12, 2022. Alternatively, you may provide public comment through the Zoom application either:
(1) by clicking on the link above at the appointed time. Members of the public wishing to be called on for public comment should click on the “Raise Hand” button on Zoom when the item they wish to speak on has begun. When the chair calls for public comment, you will be announced and your microphone will be unmuted. Comments from the public are limited to 3 minutes per speaker. The public will not be able to share their video or screen; or (2) by calling either of the two phone numbers listed above at least 10 minutes prior to the start of the meeting. PLEASE MUTE YOUR PHONE UNTIL YOU ARE CALLED TO SPEAK. If you do not have a mute button, you may mute by pressing the star key followed by the number six (*6). You can unmute by pressing the same keys (*6). To “raise your hand” on the phone, dial *9 when the item you wish to speak on has begun. When the chair calls for public comment, you will be announced when it is your turn to speak, and your microphone will be unmuted. Comments from the public are limited to 3 minutes per speaker.

April 12, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 6 Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian

2. MOMENT OF SILENCE

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. PRESENTATION
• Housing Crisis 805– Central Coast Alliance United for Sustainable Economy (CAUSE) • Guadalupe Rent Stabilization Presentation - Santa Barbara Rental Property Association.

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

April 12, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 6

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending April 6, 2022.

C. Approve the Minutes of the City Council Special Meeting of March 15, 2022, to be ordered filed.

D. Approve the Minutes of the City Council Regular Meeting of March 22, 2022, to be ordered filed.

E. Adopt Resolution No. 2022-24 approving the Transportation Development Act (TDA) for City of Guadalupe, 2022-2023 Claim.

F. Adopt Resolution No. 2022-25 approving an agreement with Ashley and Vance Engineering Inc. to perform a structural assessment of City Hall in preparation for roof replacement, and if warranted, design drawings and specifications for construction.

G. Adopt Resolution No. 2022-26 approving Cannon Corporation additional service agreement No. 2 for construction inspection services for the Le Roy Park and Community Renovation Project.

H. Adopt Resolution No. 2022-27 establishing the classification and job description for the Permit Technician position within the Planning and Building Department.

I. Adopt Resolution No. 2022-28 establishing the classification and job description for the Maintenance Worker Lead position within Public Works Department.

J. Adopt Resolution No. 2022-29 establishing the classification and job description for the Recreation Leader/Building Attendant position within the Recreation and Parks Department.

K. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department report for March 2022

2. Building Department report for March 2022

3. Public Works / City Engineers report for March 2022
April 12, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 6

8. CITY ADMINISTRATOR REPORT: (Information Only)

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)

10. MAYOR’S REPORT- UPDATES

REGULAR BUSINESS

11. Selection of Commercial Cannabis Business Permit Application(s) – Retail.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council:
a. Receive a presentation from staff and any public comments; and b. Conduct deliberations concerning the five (5) commercial cannabis business (CCB) permit applications for retail businesses; or
c. Select one or more of the applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first) and reject the remaining applicant(s); or d. Select one or more of the applications to be awarded a CCB permit (subject to obtaining a conditional use permit first) and continue deliberations on the remaining applicant(s) to a future meeting; or
e. Eliminate one or more applications from further consideration and continue deliberations on the remaining applicant(s) to a future meeting; or
f. Select and eliminate one or more of the applicants, and continue deliberations on the remaining application(s) to a future meeting; or
g. Reject all applicants and provide appropriate direction to staff.

12. Fiscal Year 2020-21 Audited Financial Statements and Single Audit Report.

Written report: Lorena Zarate, Finance Director
Recommendation: That the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2021, along with the Independent Auditor’s Report and accept the Single Audit Report for 2021.

13. Co-ed Adult Softball League.

Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-30 approving the Co-ed Adult Softball League.

14. FUTURE AGENDA ITEMS

15. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

16. ADJOURNMENT
April 12, 2022 City of Guadalupe Council Meeting Agenda Page 5 of 6 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 8th day of April 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
April 12, 2022 City of Guadalupe Council Meeting Agenda Page 6 of 6

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, April 26, 2022, at 6:00 pm / Regular Meeting
Child Abuse Awareness & Prevention Month –
Proclamation
Ceremonial Calendar
Donate Life Month – Proclamation Ceremonial Calendar
Shirley Boydstun – Proclamation Ceremonial Calendar
Terry Bauer- Proclamation Ceremonial Calendar
Notice of Award- 2022 Pavement Rehabilitation Design Public Works Dept. Consent Calendar Notice of Award – Structural Engineering Services Public Works Dept Consent Calendar Notice of Award – Playground Equipment Installation Public Works Dept. Consent Calendar TDA and Transit Financial Statements for fiscal year
ending 2021.

Finance Department Consent Calendar
Smooth Transportation Contract Extension Public Works Dept Consent Calendar 3rd Quarter Financial Report Finance Department Consent Calendar Sign Ordinance Planning Department Public Hearing
Childcare Similar Use Determination in General
Commercial (G-C) Zone District
Planning Department Public Hearing
Facilities Use Application for the Auditorium Recreation & Parks Dept Regular Business Engineering Technician Job Description Human Resources Regular Business Parks / Facilities Lead Job Description Recreation & Parks Dept Regular Business Council review and adoption of Goal Setting process Admin Dept. Regular Business Tuesday, May 10, 2022, at 6:00 pm / Regular Meeting
November 8, 2022, Election Resolutions Consent Calendar Use of Downtown Parking Lot (Veterans Memorial Plaza)
for a “Safe and Sane” Fireworks Sale Fundraiser
Recreation & Parks Dept Consent Calendar
Tuesday, May 24, 2022, at 6:00 pm / Regular Meeting
April 2022 Financial Report Finance Department Consent Calendar Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement May 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Transient Occupancy Tax (TOT) April 2022 New Business
Facility & Parks Use Fee Schedule Changes Recreation & Parks Benefit for Unrepresented Employees Human Resources New Business Housing Crisis 805 Agenda Item No. 5
About the Report
• 590 surveys of renters in Ventura and Santa
Barbara Counties
• Focused on working-class and immigrant
tenants severely impacted by the housing
crisis
• Report also includes data from US Census
Bureau, CA Department of Housing and
Community Development, local Housing
Authorities, and online real estate
databases like Zillow and Rent Jungle
Snapshot of Santa Barbara County
Renters
• Renters have about half median income of homeowners: $53,341 vs. $98,900
• 55% of renters are cost-burdened (vs. 29% of homeowners) • 45% of renters are Latino (vs. 24% of homeowners)
• 34% of renters live with children (vs. 28% of homeowners) Rent Burden by City Median One Bedroom
Apartment Rent
Average 2 Bedroom Rent in Santa Maria Area
Average 2 Bedroom Rent in Santa Maria Area
Surviving the Housing Crisis
Barriers to Finding Rental Housing
Our surveys of local renters
Normal Market
Supply
Demand
Price
Quantity
Equilibrium
Housing Market
Supply
Demand
Price
Quantity
Equilibrium
Why Rent Stabilization?
The housing crisis is inflicting deep harm to the most vulnerable members of our community and creating broader harm to our schools, neighborhoods, and public health
Market-based solutions of increasing housing supply to meet demand will take many years and are not guaranteed to happen at the level needed to stabilize or reduce housing prices
Federally subsidized housing excludes a large portion of the population, particularly in heavily immigrant communities like Guadalupe What has the state already done?
AB 1482
• Caps annual rent increases at 5%+CPI (this year 9%, likely to be 10% next year) for certain units (apartments older than 15 years and some duplexes and single family homes)
• Requires evictions to have a just cause and requires relocation assistance of one months’ rent for no-fault causes like renovation • Expires in 2030
• Has no real enforcement mechanism other than private litigation What does the state allow cities to do?
Limited by Costa Hawkins and Ellis Act
• Cities can put a lower rent cap than the state on multifamily apartments built before 1996 while tenants occupy their current unit • Cities can cover all units with just cause eviction protections • Cities can make protections permanent or longer term than state • Cities can require more relocation assistance
• Cities can create enforcement mechanisms like a rent board or rental registry
Modern California Rent Stabilization
Because of Costa Hawkins, modern rent stabilization in California is very different from the strict rent control of 1960’s New York some imagine.

Many of the economic arguments against rent control are based on these older models.
• Exempting new construction means it has no impact on housing development
• Vacancy decontrol means landlords are allowed unlimited rent increases when tenants move out
• Small annual increases adjust for inflation and increased costs to landlords
Does Rent Stabilization Work?
Neutral research shows rent stabilization effectively saves tenants money and reduces displacement.

It also shows downsides are possible if not designed well:
• Without strong relocation assistance requirements for no-fault evictions, landlords may convert rental apartments to for-sale condos. • Without strong habitability enforcement, landlords may allow rent stabilized units to deteriorate
However: Rent stabilization also gives vulnerable tenants security to demand repairs and report landlords violating health/safety regulations. Rent stabilization also discourages predatory investment from corporations looking to buy below market apartments and dramatically raise rents Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
'fteeweiby: Approved by:

Veronica Fabian
Finance Account Clerk
Lorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending April 05, 2022 to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approve the listing of hand checks and warrants to be paid on April 13, 2022.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify'' on the warrant listing.
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Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
Approved by:

Veronica Fabian
Finance Account Clerk
Lorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending March 23, 2022 to be ratified for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approve the listing of hand checks and warrants to be paid on March 23, 2022.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.

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March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 35

MINUTES
City of Guadalupe
Special Meeting of the Guadalupe City Council
Tuesday, March 15, 2022, at 5:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The special meeting was called to order at 5:00 p.m. All members were present. (Note: The abbreviation, “CM”, will be for used for “Council Member” in these minutes.)

2. MOMENT OF SILENCE
Mayor Julian asked that we remember the people of Ukraine and the tragedy occurring in their country. He said, “Our thoughts are with them at this time for a safe end to this war.”

3. PLEDGE OF ALLEGIANCE
Note: After the Pledge of Allegiance, Mayor Julian read the following notice from the agenda: “Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for the item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.” The mayor mentioned that in the back of the council chambers were speaker request forms to complete if anyone wished to speak on an item tonight. (CM Cardenas read the same information in Spanish.)

4. COMMUNITY PARTICIPATION FORUM
Mayor Julian read the narrative from this item: “Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.” (CM Cardenas read this explanation in Spanish.) Mayor Julian then said, “We have requests to speak and they’re all on Item #5. We also received three emails on this item. In the future, we’ll actually be putting these in the minutes. Because of the topic Agenda Item No. 7C
March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 35 tonight, Amelia (Villegas), our City Clerk, will read these comments that were sent via email on Item #5.

Ms. Villegas read the following three (3) emails which were addressed to Mr. Todd Bodem, City Administrator:

1. Dated: March 14, 2022 – from Deek Segovia
“…..as my wife and I have a previous engagement Tuesday evening, I will not be able to attend the city council meeting. But I did want to convey the chapter’s opinion in regard to the issue of which dispensaries will be in town. Of course, the city council will have the last say. We, the Vietnam Veterans of America, Chapter 982, Guadalupe, have endorsed Element 7 and Root 1 as our choice of who we would like to see received by the city. We have worked side by side with some of them and they seem to have a real interest in our non-profits in Guadalupe as well as the community in general. The locations chosen by them suit us as well. This community is growing, and we believe Element 7 and Root 1 will fit right in. They handle themselves as professionals and we consider them honest and very business oriented. We also believe under their supervision younger employees will thrive in business ventures of their own. We also appreciate the fact they are locals of our community.” Signed – Richard “Deek” Segovia representing VVA Chapter 982

2. Dated: March 13, 2022 – from Jaime Francisco
My name is Jaime Francisco, former resident of Guadalupe for 45 years. I, like other former Guadalupeans, watch with great interest the proposed cannabis dispensary for Guadalupe. Why, because we still consider Guadalupe home and many of (our) families still live here. In looking for the catalyst that will generate the commercial development of the community and tax revenues that the city needs to be a successful community for its citizens. We believe it’s Root One of SLOCAL Roots and its owners Austen, Adam and Lenny. They were the first to introduce the cannabis industry to the city leaders and can be the catalyst for other businesses to follow. Knowing they are local and with successful dispensary in San Luis Obispo, their product grown within 11 miles of Guadalupe and most importantly their commitment to the community. They are the only applicant to pledge the employment of local residents, volunteering and to engage in multiple nonprofits that serve Guadalupe and using local vendors whenever feasible. Root One’s commitment to the community and its citizens is hard to ignore and the success of their dispensary is a success for Guadalupe. Their location at 928 Guadalupe Street is the most viable location with ample parking and all the proper logistics for a secure and safe operation. In closing, as former residents we welcome Root One as the leader in Guadalupe for the first dispensary in the community. Now we and the Santa Maria Valley residents won’t have to travel over 20 miles for our cannabis products and patronizing Root One could generate the patronizing of all current and future businesses in Guadalupe. Thank you for your time and we wish the community great success. Signed – Jaime Francisco

3. Dated: March 15, 2022 – from Shirley Boydstun

1. “No processing plant, especially at Obispo and Main Streets

2. No more than 2 retail stores…. preferably across Guadalupe Street from each other so the owners can gauge how each other is doing.” Signed – Shirley Boydstun, Guadalupe resident March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 35 Mayor Julian said, “Just for the record, in our agenda packet, there are additional support letters from different entities. Please refer to those letters of discussion regarding what we went through four (4) weeks ago which was our work study session. There are also comments and correspondence that are in the minutes. The other speaker requests are all on Item #5. So, we’ll move ahead now.” At this point, the mayor turned the meeting over to Mr. Bodem to begin the application interview process.

REGULAR BUSINESS

5. Commercial Cannabis Business Permit Application Interviews.

Written Report: Todd Bodem, City Administrator
Recommendation: That the City Council:
1) Receive a presentation from the one (1) cultivation-processing commercial cannabis business permit applicant, and the five (5) retail commercial cannabis business permit applicants; and 2) Authorize the one (1) cultivation-processing commercial cannabis business permit applicant to continue in the process and apply for a conditional use permit for the proposed business location, or reject the application; and
3) Continue deliberations of the five (5) retail commercial cannabis permit applications to a future meeting so that the confidential scoresheets and non-confidential portions of the applicants’ applications can be publicly released and considered by the Council during its future deliberations.

Mr. Bodem opened the application interview process by saying, “Welcome everybody. It’s been a long time and a long wait. The City of Guadalupe received one (1) cultivation-processing commercial cannabis business (CCB) permit application and five (5) commercial CCB permit applications. All have successfully completed Phase II, (Application Evaluation and Review-2500 points) of the CCB permit application process, each having received a score of at least 90%. Pursuant to the City Application & Guidelines for Commercial Cannabis Business Permits, the applicants will be interviewed and evaluated by the City Council, which is why you’re here tonight.” Mr. Bodem continued saying, “The presentations will start off with the cultivation-processing first and we’ll let you know who comes second, third, etc. The presentations will be limited to 15 minutes, but the applicants were told to be prepared to respond to questions from the City Council which may extend the time up to five (5) minutes for each Applicant. I have several thumb drives and as you come up here, we’ll install them and keep them for our records. Let me know. Now I’ll pass it over to the City Attorney.”
City Attorney Sinco said, “Mr. Bodem, Mr. Mayor, I just wanted to clarify something that’s a little confusing on the instructions. It’s the staff’s recommendation, but it’s your decision how you want to do this. The first presentation will be from the cultivation processing applicant. It’s the only one in that category. It’s for that reason, we recommend that you make a decision tonight whether to authorize them to proceed in the process. They’re not going to have the right to set up shop. They have to apply for a Conditional Use Permit. That has to be approved, then they have to come back, and you’ll issue the business permit itself. Tonight, they’re not going to start operating and I want the March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 35 public to know that. But we do want you to decide whether they proceed and go down that path or whether you don’t want them to go any further in the process. On the other five (5), there’s information that’s relevant that’s not been released to you or the public, such as score sheets and other documents that we want to make available. We’ve recommended that you continue your deliberations on those five (5) retails applicants to a future meeting of your choosing tonight. Decide when you’re done with the interviews…the next meeting or whatever meeting you want to continue, and the staff will accommodate that. We’d like for you and the public to have that additional information so you can make the best choice possible. However, since we recommended that you authorize or reject the cultivation-processing applicant, we recommend you take action on that before you get to the other interviews, so we can dispense with that and then you can proceed. That would be necessary before you take action, hearing from the public because they have a right to be heard before or during your deliberations. My recommendation is to either ask anyone to speak on that item, to speak immediately after the presentation on that or after your deliberations but before you make your decision so you can take your action after any member of the public has been heard.” City Attorney Sinco then asked if there were any questions. Mayor Julian asked, “Would you reiterate that we haven’t seen the documents that were presented?” City Attorney Sinco said, “That’s correct.

The score sheets, in particular, have not been released to you or the public. We haven’t provided you with the application materials either. And I don’t think those have been released publicly either, although, if anyone had made a request, we could have released some of that information. Some of it is confidential…financial nature and so forth. But, yes, we have not released that information to you or the public and we did that on purpose. We didn’t want to have any applicant have a competitive disadvantage by having access to that information before the interviews.” The mayor then asked, “When will we get this information?” City Attorney responded, “It will be released tomorrow morning.

So, first thing in the morning.”
Mayor Julian then said, “According to (Staff report recommendation) Item #2, we can go ahead, since there’s only one manufacturing processing, we can go ahead and take action on that for them to proceed with the process.” City Attorney Since reminded the Council saying, “Yes, that’s correct. But if there’s anyone from the public who wanted to be heard on that, they need to be heard before you take that action. It is a little confusing because I guess you could go through all the interviews and then take the action on the cultivation processing. Or my recommendation is to take the action and then hear from members of the public and then go forward with the five (5) retail applicants.” The mayor then brought the discussion back to the Council asking how they wanted to proceed. CM Cardenas asked, “First we need to hear from the public, right?” Mayor Julian said, “Good point. Is there anyone from the public who wishes to speak on the cultivation processing. I know there was a lady who called me, and I asked her to attend this meeting.” At this point, the mayor called out for Maria Lazalde.

Ms. Lazalde gave her comments in Spanish. Afterwards, CM Cardenas translated saying, “Hello, good evening, everybody. My name is Maria Lazalde. I am opposed to cannabis being in the city: 1) Control of traffic. People driving and being under the influence. I don’t want to see what’s happening in Grover Beach here in our city, and 2) Lack of Spanish-speaking community not knowing that cannabis will be operating in the city. She said there about 7,000 residents and very few are actually aware of March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 35 what is happening in our community.” CM Ramirez added, “She also talked about the cultivation processing, specifically, and if we had addressed the water needs that would be part of that.” CM Cardenas thanked Ms. Lazalde for her participation.

The mayor then asked if there were any others wishing to speak on the cultivation processing. There were no other speakers. City Attorney Sinco said, “You can close that and now you can proceed with the presentation and then you’ll be able to take your action after the presentation. When you get to the retail, you don’t need to have the public speak first. You can do your deliberation and delay their comments until after the interviews, or you can do it before. The only requirement is that they must be heard before you take any action. Since you’re not taking any action, they should be heard at this meeting tonight.”
(Note: All applicants were asked to be able to answer questions regarding the following items: 1) Business Plan; 2) Labor, Equity, Diversity, and Inclusion Plan; 3) Safety Plan; 4) Security Plan; 5) Qualifications of Owners; 6) Neighborhood Compatibility Plan; 7) Community and Investment Plan, and 8) Proposed Location.)
Mayor Julian asked for the cultivation-processing application to give their presentation. Mr. Chris Bellamy introduced himself and his partners, Sean Hecht, Travis Nichter and Bryce Nichter, all representing Central Coast Processing, LLC also known as “151 Obispo”. Each spoke a bit about their background. Mr. Bellamy moved to Santa Barbara some 30 years ago to go to UCSB. He’s been working here as a self-employed entrepreneur for about 30 years. He received his master’s degree from UCSB in real estate development and his passion is real estate.

Mr. Sean Hecht said that in 2001, he moved to Santa Barbara to also go to UCSB. In 2003 he and Mr.

Bellamy started doing business together and have worked together ever since. They’ve built three (3) local businesses in Santa Barbara and Lompoc which are continuing to operate.

Mr. Travis Nichter then spoke for himself and his brother. Both live in Santa Barbara County and have been in commercial cannabis since 2008. They’ve developed multi-state projects as well as being in recreational cannabis since 2014.

Their presentation began with their Mission Statement: “Supporting Farmers to Ensure Crop Success”.

Their intent, tonight, was to demonstrate their long-term commitment to giving back to the community and bringing new jobs and opportunities as well as enhance the tax base in the City of Guadalupe.

Business Plan: Significant investment of over $11.0M. We want to make Guadalupe the hub of processing for adjacent counties. Once the City approves, they will submit for a state micro-business license for distribution, processing and manufacturing. During high harvest and peak season, they expect two (2) shifts of 40 employees to be able to phase in. The hope is to open as soon as possible so as not to miss the 2022 growing season. The proposed floor plan will have three (3) dry rooms, one (1) trimming room, and (1) secured storage room for finished product. They will service both small and large farms.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 35 All parties combined, they have over 66 acres of cultivation of cannabis in Santa Barbara County. Last year there was a huge need for processing, causing them to send their trucker products all over the state. Santa Barbara, alone, has over 1,500 acres of cannabis licensing that’s being proposed to the state with little and insufficient processing support.

How will it work? The farms will have freshly harvested cannabis flower that is transported in sealed trucks to their facility which will be dried, cured and processed per their client’s requests. The product will then be transferred back to or picked up by the client for the distributors. All incoming and outgoing inventory will be closely monitored. All cannabis waste will be monitored as per local and state regulations by an approved licensed vendor.

Labor, Equity, Diversity & Inclusion Plan: The Guadalupe processing facility will operate similar to their other businesses operating in Santa Barbara County. Strive to hire locals and pay competitive wages.

Enact strict training programs for all employees to follow guidelines and policies for reporting discrimination, harassment and misconduct. In conjunction with those labor and equity protocols, they want to ensure that everybody has an opportunity to apply and be employed by them.

Safety Plan: Management will ensure that their facility is OSHA-safe with employees being trained on protocols for handling product and equipment. The Fire Protection Plan will include a new fire sprinkler system, emergency exits and training for emergency exit situations. Frequent employee training on best practices to ensure being current on all state and local regulatory and confined standards, relating to inventory, quality control, environmental guidelines, waste practices, and emergency protocols.

Security Plan: To secure best business practices, they leveraged a well-known security company, Secure Pro. The security plan was developed in line with state and local regulations. On-site security guard, 24 hours around the clock. Multiple exterior cameras that monitor all areas of the licensed operations. Alarm systems, perimeter fencing, visual screening, motion-detecting security lighting, and secure lighting for entrances and exits throughout the facility.

All employees and visitors will follow a check-in procedure with identification badges. All personnel entering the facility will be monitored and verified. Employees will receive frequent training on company policies and cannabis regulations. All business transactions will occur between licensed partners. All product will be monitored and tracked throughout the facility with strict inventory processed at every touchpoint. They will work with local law enforcement to collaborate on best practices, allowing for constant communication for any issue that may come up. Law enforcement will have access to camera footage, as needed, and restricted access to production rooms where product should be stored. 24-hour contact to local authorities to contact for problems and concerns that should arise.

Qualification of Owners: They purchased two (2) golf courses in Lompoc. They have over 55 employees, all local Lompoc residents. Since their purchase of the golf courses, they’ve doubled the rounds and employment. For over ten (10) years, they’ve participated in the California Wine Festival.

Part of these monies is donated back…they’ve donated $150.0K back to the Food Bank. Their 24-acre farm in Lompoc, the third approved cannabis farm and operational after 2.5 years going through the March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 35 land use process. They have a combined 200,000 square feet facility that they’ve rented since 2014 in Washington state.

Neighborhood Compatibility Plan: They attended the public meeting on February 16th to hear any concerns on the project so they could address them. On traffic, they understand the impact on the local neighborhood and have devised a facility plan for egress and ingress to mitigate traffic from Obispo Street to the entrance on West Main Street. Past operations to their site have received 15-24 semi-trucks per day with late-night support and forklift work. Their goal is to reduce that number by one-half to minimize unnecessary traffic on Obispo Street. All outbound traffic will be required to use West Main Street entrance.

For odor abatement, a best-in-class firm has been hired to design an odor control system that meets the specifications of the square footage involved. Carbon filtration will be used. Every box will have a carbon filter and will more than meet the engineering specifications. Logs will be kept, and staff trained on odor control maintenance. Dust collection replacement will be used to mitigate odor. No product will be handled or moved out of the delivery vehicles until the delivery vehicle has fully entered the interior space of the facility. Garage doors will be closed and hermetically sealed. Air exchange equipment with carbon filtration engage and match the load. Filtrations will be switched ahead of the required time, staying under the manufacturer’s designated swap-out time to be ahead of schedule.

Community Benefit & Investment Plan: Between the two (2) golf courses in Lompoc, they’ve raised and donated over $1.0M in combined value and finances to that community. With their own time and energy and with the finances they have, the capital investment they’re willing to make in Guadalupe says that they believe it’s capable and a worthwhile place to do business. Guadalupe has all the right resources to support it.

The Council was then asked if there were any questions. CM Cardenas asked, “From the 40 employees, how many will be full-time yearlong?” The Applicant answered, “There’d be two (2) shifts, 40 each, so that would be 80 mostly during peak season. We expect to be half that during non-peak season.” Mayor Julian then asked, “What are the peak seasons?” The Applicant answered, “Peak season is summer into fall. That’s why our request for cooperation to work together to get this location open as soon as possible. We don’t want to lose the 2022 peak hiring season for the local talent in Guadalupe.” The mayor asked what happens to the employees during non-peak season. The Applicant said that it would be about half that amount.

CM Ramirez asked, “The livable wages. What do you base that on? Something like the County index?” The Applicant answered, “What the market demands. Between $18.00 to $22.00 depending on experience. Also, something that we didn’t impress enough is that we will be having local hiring fairs, mostly with the local farm workers that we will be using to make sure there is local outreach to the community to hire as much as possible.”
CM Robles asked, “What do you estimate the workweek will be? Hours of operation? The Applicant said, “Hours of operation will be mostly 6:00 a.m. to 6:00 p.m./7:00 p.m. We can’t really receive trucks too soon because they need to be picked in the field. No one really likes to work that late. We’d rather March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 35 up the amount of personnel onsite.” CM Robles also asked, “What did you say was your workweek?” The Applicant responded, “6 to 7 days a week. When we’re rolling, it’s going to be on.” CM Ramirez said, “That route by Obispo Street, walking that way, has heavy foot traffic in the morning.

Have you thought about what impact you’ll have, like with school children? The Applicant said, “Yes, 100%. Currently, when that facility was in its operation, they were doing between 15-24 trucks a day.

They were using Obispo Street at their discretion. That was one of the points of concern. How will we address that? The most we’ll have is six (6) trucks a day. One of the challenges we have right now is that the truck route and the fencing of the property have never been addressed with our neighbors.

They were a much heavier user of Obispo Street than we are. So, we hope to come up with a solution that addresses both properties’ needs.”
Mayor Julian asked, “That parking lot south of you? That belongs to the other property owner?” The Applicant said, “The dirt area? Yes.” The mayor then said, “You mentioned that the ingress is going to be on Main Street.” The Applicant said that that was correct. The mayor continued saying, “Hopefully, in the next year we’ll have signal lights there which will help things out.” Mr. Bodem asked, “Of the 40 to 80 jobs, how many are higher paying jobs, just out of curiosity?” The Applicant said, “I don’t have an answer to that. But we can see what other people are doing, what other facilities that are doing that aren’t operating at the capacity that we have. The other thing is that the greenhouse groves that are in the County and what they’re using to support the business to get more of a year-round business versus peak-and-valley is what’s going to stabilize us. And there are a number of greenhouse groves in the County that are trucking out. The more business we can get in greenhouses, the smoother our business will run year-round.” Mayor Julian asked, “if you’re given the greenlight, what’s the timeframe to go through our process, and your building preparation? It seems like a short period of time for the summer.” The Applicant said, “We want to get going tomorrow. There are a number of things we’ve tried to set up so we can go, and we’re going to go. But the process you need to do on your side to give us the green light…if we could start tomorrow doing the work we need to do, we could.” The mayor said, “I know the staff would be supportive, if, when…if and when we approve it.” Mayor Julian then asked what the Council’s wishes were. CM Ramirez asked, “There isn’t a resolution on this, right?” City Attorney Sinco responded, “Yes, we’re just doing minute motions.” Mayor Julian then said, “So, do we have a motion to allow to proceed with their application through the process?” Motion was made by Council Member Ramirez and seconded by Council Member Costa, Jr. to allow Central Coast Processing, LLC to proceed in the process. Roll Call: Ayes: 4 Abstain: 1-Cardenas 4-0 Passed.

City Attorney Sinco said, “There’ll be a five-minute break between each presentation to be able to set up each applicant’s presentation.”
March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 35

RETAIL APPLICANTS
Guadalupe Community Project, LLC dba Mr. Nice Guy
The central theme is “Community First”. Their company’s success is determined by the success in the community. Good faith donations have been made to the Guadalupe Firefighters Association, Kiwanis Club and the Guadalupe/Nipomo Dunes Center with plans to expand with other charitable organizations in Guadalupe.

They commit to 90% local hiring in Guadalupe. They also use job fairs. Hope to be the first cannabis retail job fair in Guadalupe. Benefits to employees: 1) Competitive wages – 133% of the state minimum wage; 2) Retirement plans; 3) Education support; 4) College fund and trade seminars. Would like to offer a scholarship fund to Guadalupe, $100.0K a year = $10.0K a year to 10 students selected by the Council or City staff. Selection criteria would be determined by the City. Internships are provided to students of age to participate in and learn about the cannabis industry. Donation of 5% of profits for a drug education and awareness program. Medical discounts for lower income residents.

Full-time community liaison to be hired from Guadalupe to promote “good neighborhood policy”. This position would network to build relationships within the community, local businesses and neighbors.

Looking to create brands that say, “Made in Guadalupe” and to showcase the “Gateway to the Dunes”.

Mr. Nice Guy has 26 retail operations in Oregon and California. Never had a single complaint or violation. Leading growth facility in Oregon and Salinas, each with over 100 employees. Maintains a manufacturing license with a commercial kitchen and numerous distribution licenses through the state. Mr. Nice Guy knows the cannabis industry from “seed to sale”. All their stores operate with a positive balance sheet. They are “over-capitalized” with over $14.0M in deployable liquid assets that are financially backed to succeed.

Location: They’ve picked a prime location (at 823-825 Guadalupe Street) next to “Rosie’s Diner” (La Simpatia). Over 50 parking spots at their location. They’re willing to donate 20 free parking spots for public access to relieve any congestion or burden on the downtown streets.

Security: Security is provided inside and outside their facility, 24 hours a day, 7 days a week. Inside security is there during operating hours while the outside security is on duty around-the-clock. 360- degree camera coverage with easy accessibility to local law enforcement and City staff.

Odor Control: State-of-the-art HVAC and parking lot monitoring. Helps eliminate diversion and people from opening up packages in the parking lot and consuming cannabis on the premises.

Their construction team is experienced in the cannabis field. Their goal is to open quickly and generate revenue. The plan is to upgrade the existing space which is currently in a slightly neglected state. They plan to create a storefront that Guadalupe can be proud of. “We’d be excited to see the City approve all five (5) shops and allow them to increase the tax revenue and community benefits. As we have in this case, all applicants scored over 90%. They’re all A- March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 35 students and all have amazing scores and obvious abilities to be successful. Remember that all stores are not the same. Some carry different products. Some focus on price points while others on premium brands. Different stores have different relationships with vendors. Local tax revenue will be increased by bringing in those from nearby communities. Mr. Nice Guy is positioned as an anchor retail store which will drive business to the other cannabis retail and other general businesses in the City.” The Applicant then turned to the slide presentation:

Business Plan: Projections of revenue for Year 1 is $6.0M, Year 2 is $8.0M and Year 3 is $11.0M.

Schedule of opening is aggressive.

Labor, Diversity & Inclusion Plan: “Labor friendly”. One of the first shops in Santa Ana to join the UFCW.

Safety & Security Plan: Very robust. Created by a security firm that has over three (3) decades of experience in the cannabis sector.

Employee Safety & Education Plan: OSHA training is provided to ensure that they are monitored and that all issues that arise are reported.

Security: Full camera coverage with no “blind spots”. Three-pronged approach to security: 1) Employee training; 2) Security guards, and 3) Product controls.

Qualifications of Owners: One of the largest operators in the state of California. All taxes are current, and operations are in full compliance.

Odor Control: Goal is to have drought friendly landscaping and solar powered light systems, if practical. Commit to green practices and try to reduce their footprint as much as possible.

Community Commitment: “Made in Guadalupe”, that’s the brand they want to create. Donations have already been made. Reemphasized the $100.0K a year scholarship fund which is Guadalupe’s fund.

Location: Near “Rosie’s Diner” with bus line accessibility with no sensitive use within 600 feet.

Emphasized again the overabundance of parking spaces. Will work with the City, Planning Department and community leaders on a couple options for exterior rendering to make sure what will work best with the downtown motif. Building is earthquake retrofit which will help to get the shop open quickly and start producing revenue for the City.

The Council was then asked if there were any questions. Mayor Julian said, “If you’re selected, you have an aggressive opening date. Could you talk a little bit more about that?” The Applicant responded, “The dates we proposed were based on this process being a little bit more timely. We didn’t build in that delay. Our construction team generally has plans ready to go by the time we get our approvals. If the City is kind enough to grant us this opportunity, within 24 hours, we’ll have a full set of plans for submission to your Planning Department. Based on any comments and feedback, revisions can be done within 48 hours. We’d like to work with some of the local contractors here in March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 35 Guadalupe but that might slow us down due to accessibility. We should be open within 45-90 days max.”
The Applicant also mentioned, “We’ve also done 26 retail entitlements along with our manufacturing, distribution and all of our cultivation sites. We work very well with the DCC (Department of Cannabis Control). Most of our projects move extremely fast. Also, we wanted to make sure that we picked a property that was earthquake retrofit. If we picked a location that wasn’t retrofit, that would take an extra year. We feel that we can get the property up to code and the extremely large parking lot built in a very timely manner. We’re also 100% self-funded so we don’t have to go outside for funding, so basically, everything is ready to go.”
The mayor then asked, “The number of employees and the hours of operation?” The Applicant said, “The hours of operation are typically 8:00 a.m. to 8:00 p.m. Some cities allow us to go up to 9:00 p.m. or 10:00 p.m. Each location has a team roster of about 25 people, depending on the store revenue and store volume. There are typically 2-3 shifts, depending on the hours. We also employ security guards 24 hours a day, 7 days a week. We have interior and exterior security. The interior guard checks all identification to ensure everyone is of age. The exterior guard will monitor the parking lot.

All of our product comes pre-packaged, so everything’s sealed so the smell doesn’t go outside. We also have a guard outside to ensure that there’s no loitering and no smoking outside making sure that the smoke does not go outside and linger.”
Mayor Julian then asked if there were any speaker requests for this applicant. City Attorney Sinco interjected, “Mr. Mayor, we can wait until all presentations are over for the speaker requests. It’s up to you, but I think it would be more expeditious to save all public comments until last.” The mayor agreed then said, “I tried.”
CM Ramirez said, “I’m going to treat this applicant the same as the others because I feel we’re going to hear the same or similar things from everyone. My question then is ‘What makes you different from the other applicants?’” The Applicant said, “We commit to these things, and we expect you to hold our feet to the fire. So, if we say we promise you $100.0K scholarship to the City of Guadalupe, you are talking about doing a development agreement where we can commit to that, and it would actually be a part of our contract with the community and the Council. If we don’t perform, we shouldn’t have the right to operate in this town. If people don’t live up to those expectations, they shouldn’t continue to operate in the City. It’s a ‘conditional use permit’, not a license to do business here permanently without making those commitments. That’s our whole central philosophy: Community First. If we’re not able to perform that way, we’re not going to succeed in this community, either way. It’s up to us to make sure we follow through on that, but contractually, you can hold our feet to the fire.” CM Ramirez then asked, “Mayor Julian and I have been on the Council for several terms now. One thing that keeps popping up is our downtown and our businesses. How will you be a good neighbor?” The Applicant said, “We have a good neighbor policy that is supported by our full-time community liaison who is one of our team members and a resident of Guadalupe. Their job is to go around to the local businesses and neighbors and ask them how we can be a part of their neighborhood. Ask them how we can improve and what we can do to work together. The best way to find out the concerns of the neighbors is to go door-to-door and ask to keep those lines of communication open.” March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 35 CM Ramirez also asked if the liaison is a full-time position. The Applicant said, “Yes, it’s full-time at 40 hours per week and dedicated for a Guadalupe resident. For our community liaison, it is always a resident of the city we’re operating out of. That community liaison will also work at the retail store with his/her email and phone number is posted at the store. If there are any complaints, the liaison can be contacted as well as through the store. The other thing that differentiates us is that we have the perfect concept. We have 26 stores and we’ve done it successfully.” Mr. Bodem asked, “What metrics do you use to determine your gross revenues?” The Applicant said, “It’s based mostly on the traffic count. We hoping to get the traffic from neighboring communities that don’t have licensed dispensaries. We feel that with the City of Santa Maria’s large population, we’re expecting to get some of that traffic here. We’re hoping to be the anchor retail store for Guadalupe.”
CM Costa Jr. asked, “Will you also provide delivery service, too?” The Applicant said, “Initially, we probably won’t be offering delivery service for the first six (6) months. Depending on the revenues, we’ll then decide if we’ll have delivery services. Typically, we can give such good deals at the stores that would drive traffic to the stores.” The mayor asked if days of operation had been mentioned. The Applicant said, “7 days a week.”
CM Robles asked, “Could you be more specific on the number of employees you’ll have.” The Applicant said, “It’s based on revenue. The average store has 25 people total. At any given time, you’ll have an interior and exterior security guards. A person who’s also checking everyone in. At this facility, we had planned for five (5) point-of-sale systems, Assistant Manager, Manager, Metric Manager and Compliance Officer. There will be multiple people for these job titles which would then total 25 employees.”
Mayor Julian asked, “All of these entities will have secured delivery sites. Can you explain what your security is for material delivery?” The Applicant said, “The vendors contact us. We work on a specific day and time when the vendor will be dropping off product in their own entrance. The vendor then is required to contact us one (1) hour beforehand to make sure they’ll make a 15-minute window. The exterior security guard then walks the vendor into their own entrance. The Assistant Manager intakes the product. Then the Metric Manager fulfills the product into metrics. Before that the Quality Control Manager ensures that the product is properly sealed in child-proofed packaging and all certificates, labor analyses and expiration dates are in compliance.” The mayor clarified his question saying, “I was asking more about the secured gates. That process.” The Applicant said, “It happens in a secured room in the facility. There’s no access from consumers.

It’s like a safe room.” Mayor Julian then asked, “So, your vehicle coming in with your deliveries. You have gates, you have…” The Applicant said, “Certain locations have roll up doors where they actually come in and park the vehicle inside the building. The room they’re in is called a limited-access room.

There are only two (2) or three (3) staff members who have access, and you can access that room, as well.”
March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 35 Chief Cash asked, “A question I have for each applicant, is how much product would you estimate would be staying over?” The Applicant asked, “In storage?” (Chief said, “Yes.”) Then the Applicant said, “In storage in a location like this, we’d have around $120.0K worth of product inside a very secured room. There are cages and large secured safes in that room. There will also be the 24-hour security. In all of our locations, we’ve never had any incidents during the day and no successful breakins at night. We’ve been in existence for eight (8), almost nine (9) years and have not had any incidents of break-ins and no stolen product.”
SLOCAL Roots Management, LLC dba Root One
Mr. Adam Laurent and Mr. Austen Connella, the two presenters, for Root One, gave a brief background prior to the presentation.

Who We Are: Mr. Laurent said they started the process of working for a dispensary in Guadalupe over a year and a half ago. They’ve met and discussed their project with many citizens, volunteered and worked to become contributing community members. Mr. Laurent said, “You may have seen us at Food Bank days, picking up trash at Dunes Center events, or attending Guadalupe Business Association meetings. We know that we can bring the most successful, community-minded cannabis retail store to Guadalupe.”
Mr. Connella grew up in San Luis Obispo County and now lives on his licensed farm, SLOCAL Roots, in the Suey Creek area of Santa Maria. He was originally interested in bringing a dispensary to this Central Coast home after visiting dispensaries in the Bay Area during the early days of Prop 215. He was the first to apply for a medical dispensary permit in SLO County back in 2003. He has served on various regulatory and industry groups and is frequently featured as a cannabis industry expert in the news.

Mr. Lambert has specialized in the cannabis space since 2016. He is the original founder and president of the Central Coast Cannabis Council. He’s written ordinance language that has been adopted at the state and local levels. He’s a native of the Central Coast having gained his education at Arroyo Grande HS and UCSB. He is an Olympic cyclist with ten (10) national championships and brings that same fire to business.

Both live locally within a 20-minute drive of the store. They say that both will stay highly involved in the day-to-day operations, regularly working on site. Their business embodies environmental, social, and economic justice. They put the joy and wellness of their customers and communities first.

Why Are They Doing It/Mission: Their passion is for normalizing cannabis and educating their customers on the plant’s many benefits. Their commitment is to bring positive change to Guadalupe and energize the business district.

What We Are Doing: They are building a vertically integrated cannabis company from farm to store by building out their supply chain here on the Central Coast, assuring quality in the final product and cost controls by doing much of it in-house. They are focused on keeping their efforts close to home and bring a true catalyst for change in the City of Guadalupe.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 14 of 35 Who Are They Doing It With: Lenny Lizalde will serve as their community liaison, engaging citizen relations, community events, and projects. He is a native son of Guadalupe and his vast and intimate relationships throughout this community which makes him an instrumental piece of their operation.

The Pagalings are a family with Chumash Native American heritage who grew up in Guadalupe.

Manuel, Reginald, and Elaine are siblings who still live on the Central Coast and have kept Guadalupe close to their hearts. They join Root One as investor/owners, with the main inspiration being participating in something that will help Guadalupe reclaim some of its vibrancy.

Tom McAuley is the retail director of SLOCAL Roots and Root One. He brings vast cannabis retail experience with him and has specialized in making stores he runs into market leaders. He is the former owner of The Milkman, winning best cannabis delivery service in SLO County three (3) years in a row.

Who Are They Taking with Them: Their success is not measured exclusively at the bottom line. It is measured in the positive impact they make in the community. That is what guides their business and what they live by. They will be taking with them the following: The City of Guadalupe, local nonprofits, local trade, local employees with 75% local hiring and local suppliers, contractors and distributors (80%).

City of Guadalupe Benefits: They know that the money is why Guadalupe chose to onboard cannabis.

Because they view this as a public-private partnership, they commit to a city fee of 6% of their gross sales. This fee should equal many hundreds of thousands of dollars from their one store and be a significant part of shoring up future city budgets.

Going forward, they intend to put their profits to work within the city as its commercial areas build back. With Guadalupe being designated an Economic Opportunity Zone, there is every reason to keep their dollars working here beyond this dispensary. (Data shows that local retailers return 52% of their revenue into the local economy, compared to just 14% for chain retailers.) They’ve helped to walk in the group you just heard from, the Obispo Street Vegetable Cooling property, remaking it into a state-of-the-art, low-impact cannabis processing facility. They will be utilizing their services for their own post-harvest production right here in Guadalupe, which is just one more way they will spur the city economy.

Benefits to Non-Profits: We have an additional commitment of 1.5% gross sales going directly to local non-profits to help them do more than they already do. “Root One” believes in doing their part to make the community better for all residents. They commit to providing at least 50 community service hours per month. Their staff that volunteers will be able to do so “on the clock”, getting paid as if they were at their place of work. They will also empower their non-profit partners with exposure to their mission and projects via direct marketing integration in their store and their outbound messages to their customer list.

Local Endorsement: They have worked to establish genuine relationships with key non-profit organizations, such as the local chapter of the Vietnam Veterans of America, CARE 4 Paws, the March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 15 of 35 Guadalupe Bulldogs Youth Football, and SER California, who aims to bring a tech and learning center to the new community building at Le Roy Park. (A slide of endorsement letters was shown.) Community Involvement: By highlighting a different non-profit and cause each month, they can play the role of a connector in the community, generating awareness and support. They aim to be rooted in the community. They’ll have a series of education modules to bring usable knowledge to their customers and those that strive to learn more. They are creating a new non-profit here: a community bike kitchen: free and reduced-cost equipment, repairs, skills clinics. Bikes are key transportation for some and healthy for the environment and rider.

Employee Benefits: Root One plans to seek local Guadalupe employees and commits to employ at least 75% residents within a 15-mile radius, giving preferential hiring to job applicants who reside within Guadalupe and next to the surrounding Santa Maria Valley. The beginning base wage of $18.00 is 28% higher than the retail average. Benefits for full-time employees include health insurance and a 401k plan. Other perks include employee discounts and paid time off. They said, “We are from the working class, and we’re not going to forget that people are our number one resource. That’s why we have reserved an Employee 4% Profit Share that triggers after 12 months of employment.” Diversity & Inclusion: Root One will provide a welcoming retail environment for all customers and employees alike regardless of race, gender, sexual orientation, physical disability or age. Their culture, practices and outreach will all reflect this spirt, even down to providing flexible scheduling for those with young children which will help hard-working parents.

On the customer side, over 75% of Guadalupe speak at least one language other than English, most of which is Spanish. As a result, their location will always be staffed with at least two (2) fluent Spanishspeaking employees.

Location: They were the first to secure their location. They looked at every single space in Guadalupe that would let them. After an exhaustive process, they landed at their location at 928 Guadalupe Street, which many know now as the Ritter Gallery. It meets all the locational requirements. An option has been executed to purchase that building from its current owner, showing that they’re in this for the long haul.

It has ready parking, a modernized building that includes earthquake retrofitting and beautiful design.

It is the quickest building to readiness – quicker to city revenue and neighborhood economic boon.

They are plan ready with the best location, the best facility in the best condition to roll out their store in rapid time.

Neighborhood Compatibility: There are ideal elements: dedicated onsite parking, completely secure with a fenced delivery bay in the back; right sized with no need for major construction/additions.

Proximity to sensitive receptors is within the allowances outlined by the state, and it is not on a dominant path to schools. They said, “We listened to feedback from locals that said they didn’t want cannabis stores to be so prominent in the middle of town around the Royal Theatre, but that feedback was enthusiastic about a location such as ours.”
March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 16 of 35 Root One believes they owe a duty to their neighbors to operate their business responsibly. They will accomplish this through proactive management, early identification of any issues and prompt complain response. They talked with their neighbors-to-be, shared their plan and answered concerns or questions. They will attract a captive audience from Santa Maria and work with other businesses in town to establish incentives for customers to stay in Guadalupe once the customer’s experience is completed with them.

They have a perfect compliance record. SLOCal Roots has never had a neighbor complain at any operating locals and have never had any code or cannabis violations. That careful and thorough approach is now part of their brand. Root One is local and Local = Accountable.

Parking Plan: Their parking is sufficient to serve the needs of their customers without putting stress on neighboring businesses’ available parking. There are 12 designated and dedicated customer parking spaces on the property. Their delivery vehicles will be parked in the secure Receiving Area, protected by a security gate keeping these vehicles off the street.

An electric vehicle charging station, a second in Guadalupe, as well as a bike rack will be installed.

Plans are to roll out a customer shuttle bus that make usual runs into the City of Santa Maria to reduce car count. The bus will also serve as a commuting option for their staff further reducing overall parking needs.

Floor Plan: The floor plan will guide shoppers counterclockwise around a central island. That will provide for periodic high-volume traffic while maintaining smooth transactional flow. There will be a separate lobby, a secured vault space, office space, restroom, and non-cannabis storage space. There will be a “buzz-in” style security door to ensure that only properly identified people gain access to cannabis products. Products will be securely stored on the retail floor with a secured delivery area and CCTV which will be a live feed to all cameras for the Police Department and the onsite security guard.

Closing Comments: “We are the exceptional cannabis company that lives by its word. Integrity and reputation are everything to us. We are building for longevity. If this sounds like a fit for this city, we welcome you to follow through and grant us a retail license. We look forward to many years of enjoying this opportunity, being a force for the health of this community, and generally making you glad you chose us…We put our efforts where our ideals are. We believe in creating climates that improve all. We look forward to forming a partnership with this city if you choose to award us a license.

This is home to us. We’re not here by accident. We are here to improve our home through individual, economic, and community wellness with the educated and responsible use of this incredible plant.

Guadalupe is special. The people of this community are special. We hope to be part of it for a long time.”
The Council was then asked if there were any questions. Mayor Julian asked what the hours of operation were. The Applicant said, “9am to 8pm, seven (7) days a week.” CM Ramirez asked, “What makes you different from the other applicants?” The Applicant responded, “We’re one of the local applicants. We live in Santa Maria. This town is special to us. We are drawn to cannabis for the impact it has on people’s lives and the power to heal communities. It’s our passion March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 17 of 35 to give back and be a part of something. We don’t see this as winning an award but forming a public/private partnership that’s codified. Our differential is action. We dedicated ourselves to forming relationships and working in the community. No matter what happens, it’s been incredibly rewarding.”
CM Cardenas asked, “How did you pick the 75% of local residents for your employees?” The Applicant said, “That was another commitment we made in San Luis Obispo, local hiring. One of the main goals is to improve the job opportunities for the town’s citizens. Our focus is hiring within a 15-mile radius.

We want to hire employees who know the city well. We also want our store to look like the community.”
CM Robles asked, “Do you have any guesstimate how many employees you’ll have?” The Applicant said, “Yes, we’ll start at 20 and as the sales roll out, we think the cap will be about 35. For the first 12- 24 months, it’ll be building to 35. With the addition of our delivery service, that allows us to have more employees.”
Mayor Julian asked, “Can you explain in more detail about the van you talked a little about? What are the hours?” The Applicant said, “With our full operating hours, there’d be a shift in the morning giving our staff the opportunity to carpool. We’d have a dedicated driver at 40 hours a week. Would also give residents a chance to catch a ride to Santa Maria.” Guadalupe Erudite Ventures dba HerbNJoy
Brief introductions were given of the ownership team who have a combined total of 14 years of cannabis retail experience. Dr. Rajan “Raj” Dave is the Chief Executive Officer. He’s a physician and a seasoned cannabis industry professional. Since 2018, he’s opened four (4) cannabis retail stores with one in Santa Barbara County. They also have three (3) other approved locations opening in Los Angeles, Chula Vista and San Francisco in the next few months. With his medical expertise and strong retail operational background, he looks forward to bringing safe, legal and high-quality cannabis to Guadalupe.

Mr. Jeff Linden, Chief Operating Officer, then spoke. He has 35+ years of retail experience and 20+ years of executive or senior management experience. In 2004, he was named by the Gallop organization as one of the most effective management executives in the entire United States. He’s been in the cannabis industry since 2015. He currently holds and operates five (5) cannabis retail licenses in the state of California.

Business Plan & What Makes Them Different: They have experiential retail environments. They educate and entertain in their stores, apply sophisticated technology, design and create safe stores.

They play an active role in running their stores all the time. They’re in every one of their stores at least once a week.

They expect to open their store in seven (7) months. They opened their Hanford store in three (3) months. They’re confident they can do this because “we’re retailers and not license acquisition people”. Opening a store means a lot to them as it does to the City. “If we took a modest 4% of sales March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 18 of 35 as a tax revenue, I know we haven’t set that with the City yet, but that’s $60,000 a month on our financials that we’d earmark that would go to the City. And that’s 40 jobs into the City.” Their financial plan looks at an in-depth analysis of Guadalupe and the market surrounding it.

Experience in operating multiple stores over the last several years and Mr. Linden’s 30 years of forecasting and budgeting in the retail space. They expect to be profitable in their first year of operation and they gave the City four (4) years instead of three (3) planning it out.

Hours of operation will be 9am to 9pm, seven (7) days per week in compliance with City code. They operate on a set of SOPs that are best-in-class and are state and local compliant. “Some of those best industry practices, we wrote.”
Staff is extensively trained. Initially, the staff is trained for four (4) weeks and paid before the store is open. They are 100% compliant in all of their stores and have never had an operational issue.

Only individuals 21 years of age and older are permitted in their stores, unless 18 years and older with medical with a doctor’s requisition. Identifications are checked twice: once at the entry point to the store and the second time is against state data base. If the doctor’s requisition isn’t found in the data base, the doctor is called.

All inventory is tracked and regularly reconciled for accuracy. They carry high-quality cannabis from reputable brands. They expect to bring delivery service to the Guadalupe community and the surrounding market.

Labor, Equity, Diversity & Inclusion Plan: They make a commitment to 100% local hiring. (They make that commitment to every city they operate in.) They work directly with community organizations, such as the Guadalupe Business Association, and they identify where that job pool will come from.

They put on job fairs and informational seminars at their locations.

There will be well-paying jobs, starting at $22.50 per hour, which is the highest of all the applicants.

Their benefits package is the most generous in the industry. There’s $5,000 per year after one (1) year of service for an employee to spend for life enhancement of the employee’s choice.

They are one of the few multi-location cannabis retail companies where the majority of owner is held by people of color which demonstrates their understanding of diversity, equity, and inclusion. They’re proud that about 90% of their employees are minorities. They will make an equity and diversity commitment that will hold them accountable.

Orientation is provided new employees to prepare them for their first day, including training on products, SOPs, safety, and security. On-going training is offered once-a-year to ensure that their employees are current on any changes or updates in their job duties, laws and SOPs. There are also offer a variety of offsite and in-house continuing training opportunities for employees. They respect the right for their employees to join in collectively bargain.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 19 of 35 Location: They are located in an historic building at 910 Guadalupe Street (Hwy 1). Not much will be done with the building. It’s perfect for a variety of reasons: 1) there’s a separate and secured customer entrance; 2) about the right size – 2,300/2,400 sq. ft. where they’ll take the first floor; 3) was formally a music venue where there is soundproofing built into it. The back of the building is not paved. They’ll put in an ADA parking lot. A “sally port” will be put in to take in deliveries inside with the delivery vehicle in that port that closes off which is discreet and secure. One ADA parking space will be in the private parking lot with eight (8) more parking spaces to go in across the street at 975 Guadalupe Street. They are committed to provide ridesharing for their employees. They’ll pick them up and take them home. Guadalupe being small and hiring local gives them the ability to do that.

The building is on Hwy 1, but their entrance and parking will be on 9th Street. More than 940 feet from the nearest sensitive use and within one-half mile from the Police and Fire stations. The property is accessible by all public transportation. They will restore the building and make sure with the central business district that it’s up to standards. There will be a state-of-the-art security system with the building.

Their retail stores are different. There aren’t any counters and customers don’t wait in line. Their products are displayed under glass domes. Their staff walk around with tablets. There are interactive educational video walls. They’ve committed to $1.8M investing into this store.

Neighborhood Compatibility: Their plan includes three (3) parts: 1) publics relations; 2) odor mitigation, and 3) complaint response. They have a five-point outreach plan: 1) getting to know the neighbors; 2) safe and open lines of communications; 3) 24-hour hotline to handle complaints; 4) commitment to make the neighborhood safer by strengthening bond with local law enforcement, and 5) business-to-business partnerships.

They stated their proficiency in preventing nuisance with such things as heightened security on the outside of the building, patrols onsite ensuring no loitering. Their clean street policy includes trash picking, eliminating graffiti, etc.

With their odor mitigation plan, they have clean room standards inside the store. All packaging is sealed, reducing odor in the facility. Every nine (9) minutes the air is turned in the store. The outside is checked to ensure nothing is getting out.

All of the waste is stored in a secured and locked container receptacles in a limited-access area. They use a licensed cannabis waste disposer.

Safety Plan: Their plan was prepared by a professional fire prevention and suppression consultant. It includes an IPP and EAP plans which are standard. All employees go through a four-week training program on these plans as well as ongoing training. Some of this training includes accident and reporting procedures, roles and responsibilities in an emergency, fire safety and response, CPR/First Aid, etc.

Security Plan: Their plan was prepared by a professional security consultant with over 35 years of experience. Three parts of their plan include: 1) operational security measures, such as visitor control, March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 20 of 35 inventory control and cash handling procedures; 2) perimeter security measures, with 24/7 video surveillance monitoring with every square foot being covered by cameras, motion sensors, panic alarms, 247 on-site security personnel, etc. and 3) employee security training at orientation and on an on-going basis.

Community Benefits & Investments Plan: Their plan is tailored to the needs of Guadalupe. The first part is to align with Guadalupe’s major priorities: social equity, economic growth and downtown revitalization. The second part is the creation of a community advisory board, meeting regularly to determine how the budget is distributed. The third part is methods of giving. That would include financial contributions, volunteer time and in-kind donations. The last part of their plan is their minimum financial pledge of donating 1% of their gross sales which can amount to over $100,000 per year back to the community. Some organizations they intend to work with are Little House by the Park, Los Amigos de Guadalupe, Dunes Center and Guadalupe Business Association. They plan to hire 100% local residents to staff their store.

Five reasons cited for being the best fit for Guadalupe: 1) local with ties in Santa Barbara County; 2) strong medical background and commitment to public safety; 3) a team with extensive cannabis experience; 4) commitment to diversity and equity inclusion, and 5) generous community fund which will create 40 high paying jobs for residents and $100,000 donation per year to the community.

The Council was then asked if there were any questions. CM Ramirez asked, “What’s different from you and the other applicants?” The Applicant responded, “Our stores are different from any other store. In every market we’re in, we get a disproportionately larger share of that market. In a six-store market, we get a 35% market share and in a two-store market, a 90% share. The other way we’re different is that we have written endorsements from city managers, police chiefs and mayors in all the cities we operate in. We’re compliant and we’re good at it. We walk our talk and that’s what makes us different.”
Another reason they cited as being different is that their CEO is a doctor who has treated patients, a number of veterans suffering from PTSD addicted to opioids. After going through much research, cannabis was found to be used to get these patients off opioids. HerbNJoy was founded through this finding.

The Applicant further added, “A lot of people make promises but don’t follow through. They get licenses but never open stores. We’re opening our next store in Los Angeles, then Chula Vista, another one in San Francisco. If you grant us a license, we’ll open the store as fast as you’ll let us to generate revenue for you and to give back to the community. We opened the store in Hanford in three (3) months.”
CM Robles asked, “How many stores do you currently have open?” The Applicant said, “We have five (5) currently up and running in Goleta, Hanford, Merced and the Bar Area.” The Roots Dispensary, LGBA Management, LLC
March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 21 of 35 Mr. Gustavo Alvarez, President & Community Relations Representative began the presentation by briefly giving his background. He’s a lifelong Guadalupe resident and local entrepreneur and supporter giving opportunities to local residents, including employment and housing. For the past ten (10) years he’s provided two (2) scholarships to Santa Barbara Foundation for local children and donating turkeys for Thanksgiving and Christmas to the American Legion. Supporter of the Guadalupe Police Explorers.

A former member of the Guadalupe Revitalization Committee.

Beth Thuna, Chief Operating Officer, then spoke giving her background. Five (5) years of cannabis retail experience in Port Hueneme, Lompoc and San Francisco. There is a focus on customer needs and compliance with the law.

Atih Alkhouri, Treasurer & Security Liaison. Local business owner having operated a business in Guadalupe since 2011. Has donated to the Red Cross, Police Department and “Kids Day at the Park”.

Luis Castenada, VP of Retail Operations/Delivery Manager, has worked for the past three (3) years developing the cannabis business in California, with a focus on Santa Barbara County. Ten (10) years of experience in the oil and gas industry and three (3) plus years of retail cannabis experience.

Business Plan & Financials: The start-up costs of $545.0k will be funded by their ownership team and will allow them to start quickly. They predict being able to open within nine (9) months of receiving license. Hours will be 9:00 a.m. to 9:00 p.m., Monday thru Saturday and 9:00 a.m. to 6:00 p.m. Sunday.

All SOPS involve all regulatory law and industry best practices. Every employee is trained on these SOPs. Their onsite security will ensure that no one under the age of 21 or 18 without medical recommendation enters the premises. Inventory control procedures are in place. Delivery services will be offered to Guadalupe residents and neighboring cities.

Labor, Equity, Diversity & Inclusion Plan: Their number one benefit to Guadalupe is employment opportunities. Their initial hiring will be 12 residents, scaled to 22 by the end of their first year.

Working with local organizations, such as SM Valley Chamber of Commerce, SB County Workforce Development Board, local schools and Hispanic serving organizations, they will advertise in both English and Spanish. The starting wage is $23.50 per hour with full benefits package which includes health, vision, dental and life insurance, PTO and continuing education.

The priority of this plan is to support diversity. Anti-harassment and discrimination policies and reporting mechanisms will be enforced. Employee training will be focused on compliance and customer service with ongoing training to keep up to date with the changing industry. Their Port Hueneme location was one of the few dispensaries awarded the “Best Dispensary to Work For” in 2021 and 2022 by a cannabis dispensary magazine.

Location: 813 Guadalupe Street in the central business district. Close to 1,500 square feet with 12 designated parking spaces in a private parking lot. No sensitive uses within 600 feet with the closest more than 1,725 feet away. The parking lot has two (2) access points. (A couple slides were shown to display the interior design of the store.) The products are displayed in designed cabinets easily seen by customers with only employees handling those products which are kept behind lock and key.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 22 of 35 Neighborhood Compatibility Plan: There have been zero complaints from any of their neighbors. A designated Community Relations Representative will handle any community concerns. An open-door policy with their neighbors and establishing and maintaining a strong relationship with the City proves positive. Their complaint management procedures address complaints within a 24-hour period. There will be onsite security personnel, prohibition of onsite consumption and loitering, and monitoring of noise and traffic.

Odor & Waste Mitigation Plan: Product received is sealed in airtight packaging with little odor found in the store. The necessary devices and equipment such as an HVAC system, carbon filtration, high velocity fans, etc. will help mitigate odors. All cannabis waste is stored in sealed, locked containers within limited access of the facility. A certified waste disposer company handles all waste management needs.

Safety Plan: A professional fire prevention and suppression consultant was hired to devise a plan to provide a safe and compliant operation onsite. A site and floor plan shows locations of necessary building safety equipment, such as fire extinguishers, first aid kits, fire alarms, etc. Employees are trained on safety topics, such as accident and incident reporting procedures, fire prevention and suppression procedures, OSHA guidelines, etc.

Security Plan: A security consultant with over 35+ years of law enforcement and security experience was hired to review their security policies. There are 24/7 onsite licensed security personnel with duties to include monitoring surveillance systems and the sales floor, ensuring no loitering and onsite consumption, overseeing visitors, etc. There are surveillance cameras on the interior and exterior of the facility which police accessibility. Employee security training involves product handling, crime and loss prevention, hazard prevention, etc.

Community Investment & Investment Plan: They look to commit 2% of their gross revenues. They have chosen the following areas to focus: 1) Youth; 2) Economic Revitalization; 3) Public Services & Facilities, and 4) Community Engagement. Board members will help in decision making for contributions to charities. They will make financial contributions to Guadalupe organizations, such as the Guadalupe Police Explorers and the Guadalupe Cultural Arts and Cultural Education Center. They encourage their employees to contribute volunteer hours and provide paid time off to those volunteering in the community. They are members of the Guadalupe Business Association and the Santa Maria Valley Chamber of Commerce.

The Council was then asked if there were any questions. CM Cardenas asked if the 2% of gross revenues goes back to the community. The Applicant said, “Yes, it’s 2% of gross revenues.” CM Ramirez asked, “What makes you different than the other four?” The Applicant said, “Just a few things that make us different. Our donating. We have a long history of donating. Not every company does what they say. We’re actually about it. We do in-kind drives, backpacks for kids, supplies to schools and teachers. We cross-promote with our local businesses. During the pandemic, we were buying from our local businesses trying to support them. The main thing, though, is that we have an already existing customer base. People from Guadalupe and Santa Maria already come to shop with us. We’re in a highly saturated area. Lompoc has 14 shops and we’re among the top two (2) March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 23 of 35 generating shops. We all care about our community…we care about our employees…we care about our customers…and we’re local.”
Element 7 Guadalupe
Mr. Robert DeVito introduced himself as the Founder and CEO of Element 7. He also introduced Mr.

Lupe Alvarez, former mayor of Guadalupe and Mr. Greg Brown, veteran having served over 23 years with the US Marine Corps. Element 7 was founded in 2018 and over the past four (4) years the company’s been built to address the significant legislative, compliance, security and safety issues in the changing California cannabis industry. There were eight (8) key areas addressed in their presentation.

Element 7 was built on the principles of education, social justice and having a local voice in every market they operated in. Their location is 859 Guadalupe Street and will embrace those core principles while being fully integrated in Guadalupe as they are in Fort Bragg, South San Francisco, Marina, Port Hueneme and Firebaugh where they have existing operations. Their core business and their focus are on offering holistic wellness solutions to local communities around Guadalupe, including Santa Maria, Nipomo, Orcutt and Arroyo Grande. None of these communities have retail ordinances.

Business Plan: There will be $920,000 for construction, site improvements, inventory and preoperational costs. Given their successful presence with six (6) sites in California, they believe they have a robust plan to remain financial sustainable over the budget period. For Year 1, estimated gross sales are expected to be $4.4M, with Year 5 at $8.4M. If awarded a permit, they expect to have their retail operation open by the end of 2022.

Daily operations are guided by their competence in retain operations manual and are standard throughout their operations in California. Their check-in procedures are in place, checking ID’s and medical cards. They are moving toward a central distribution model with all deliveries coming from their own warehouse using their own staff and their own trucks once a week. This will reduce the need for excess product storage onsite and improves security and significantly reduces measures to the facility and movement of cannabis products on the streets.

There will be five (5) POS stations. All transactions will be monitored onsite and offsite. Up to 300 customers will be accommodated per day. They will provide all product categories. Delivery service will be offered to surrounding communities. Their Chief Compliance Officer will audit the business monthly to ensure all operations are compliant with all city and state laws, and Department of Cannabis control.

Labor, Equity, Diversity and Inclusion: They create careers not jobs. They will manage all labor and employment from multiple angles hired with Element 7 head office. General managers at the facility, third-party HR specialists and consultants advising the company on aspects of employment, HR principles and other labor law issues. They have signed labor agreements with United Food Commercial Workers (UFCW). They’ve partnered with EDD to run job fairs. They are a gold sponsor with a recent Social Equity Job Fair in Los Angeles.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 24 of 35 A minority-owned cannabis company interviewed over 60 candidates for the jobs here today. They already have letters of support from eight (8) potential job seekers in Guadalupe they’re looking to hire. They originally formed a partnership with the Academy of Cannabis Science to create Element 7 University, an online training portal for online training for retail staff to educate on all aspects of the business.

They will pay all staff a living wage, starting at $19.50 per hour. Specifics to build equity in their hiring plan include local job fairs, preparation with communities with advisory boards, employee ownership with company stock plans, opportunities for locally owned minority businesses, local vendors, media buys and placements with local Hispanic and Latino media channels, corporate donations and local minority focused and non-profit organizations.

Initially, they’re looking at staffing with one (1) General Manager, one (1) Inventory Manager, two (2) Shift Managers, two (2) delivery drivers, one (1) delivery dispatcher, eight (8) budtenders, for a total of between 15-20 employees. They have a strict anti-harassment policy program for everyone in their business. Such behavior is prohibited regardless of gender, age, race, color, religion, sex, national origin, disability, or genetic information. All employees take diversity and inclusion training. Element 7 is committed to the advancement and well-being of the employees by providing continuing education and is an essential component of how they build their employees. All staff must complete an 80-hour training program before serving their customers. Employees can earn additional income by taking training beyond the required 80-hour program.

They offer benefits such as health, prescription, dental, vision, disability income protection plan, professional advancement and educational training benefits. Labor union representation. Other benefits include membership at local health facilities, medical leave, parental leave and a discount for all employees at 30%. They’re committed to staff 100% from the local community.

Safety Plan: Their plan was developed by a fire prevention and suppression consultant with their two (2) licensed architects and the head of their HR security. It includes installation of sprinklers, fire alarm system, an emergency light system, pull down fire alarm. Exit doors will have push bars and illuminated exit lights. Fire extinguishers will be installed at all exits. All fire safety maps will be installed at each exit routes. Smoke and gas detectors. Fire retardant materials. Fire and safety monitoring systems. Entrance and exits at the rear of the building will have continuously illuminated lighting. Ongoing employee training on maintenance, including the reporting programs, such as incident reporting and logging management. All cannabis waste will be managed by a certified and leading waste management company.

Security Plan: Their plan was developed by a licensed security company with expertise in the cannabis industry. Key features are exit control doors to the property with log-in 24/7. Access control plans will restrict who can enter each room and the building strict visitor management policies. All inventory is held in rooms with steel-paneled walls, high-impact dry wall that can resist access. Dedicated data rooms. Policies that show that two (2) employees are needed whenever cash is counted. Distress panic buttons put throughout the facility. Glass breaking detectors. Security shutters that seal the facility at night. “Man trap” lobby that holds people secure before shopping. Alarm system, cameras March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 25 of 35 in the rooms and on the building exterior. A licensed security guard at each cash register. Secured cars to help move product to the facility. Cash recyclers that count store cash correctly. Back-up power systems in the event of power failure.

They have employee training programs that include procedures for “active shooters”, alarm hold-ups and natural disasters like earthquakes.

They have centralized distribution which means that all deliveries come in on one truck, once a week to Guadalupe.

Qualifications: They have seven (7) operational stores across California. There are currently five (5) under construction and will have 14 more built by mid-year for a total of 21 stores, in Chula Vista, Oakland, Willits, West Hollywood and Mendota by May this year. Currently, $32.0M in analyzed revenue and will hit $80.0M by the end of the year.

They’re focused on delivering big brands at low prices with excellent customer service, robust designs, technology and data. Sixty percent of their company is managed by females, African Americans, Latinos, Hispanics and Asians. They have a skilled construction team with five (5) dedicated currently.

Neighborhood Compatibility: Their chosen location proves optimal with the City safer for noise, light, odor, litter, traffic, parking, and pedestrian parking. Over the last six (6) months, they’ve had numerous discussions with City staff, residents, stakeholders, business owners and other persons in Guadalupe. Their efforts to educate Guadalupe date back to 2018 when an educational package was delivered to Guadalupe’s Planning Department to demonstrate what a compliant retail operation would look like in Guadalupe.

All of those conversations led to 859 Guadalupe Street. Property has over 40 parking spaces and is easily accessible by major streets. There are no sensitive uses within 600 feet of the property. Entrance and exit to the property have minimal traffic for pedestrian danger. There is significant access and high visibility in all directions.

Their “Good Neighbor Policy” ensures speaking to every local business owner within 600 feet of the store. Once a quarter, they have “news-runners” that go out to businesses. Their Community Manager is responsible for what they engage in the community, reducing negative impacts and offering 24/7 open-door policies to local partners.

Their odor management plan ensures that there are no negative odors. This plan includes mechanical equipment, carbon scrubbers, top grade air filters, etc. All products arrive in their facility with packages fully sealed to reduce odor impacts. There have been no issues with any of their facilities.

They use odor management devices to measure odor, out and in, to detect any leaks to address before the neighbors do.

Their waste management company handles all returned, damaged, outdated products leaving the facility, as well as medical waste. Element 7 location has a porch at the front of the property which restricts youth visibility. Man-trap lobby further separates the property from the street.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 26 of 35 Community Benefits: They have a strong track record of community involvement. They’ve partnered with the public defender. Participated in job fairs with the State Economic Development Department.

Food bank contributions. Athletic unforms for high schools. Sponsored “Latino for Cannabis” programs for local communities. “Stop the Violence”, park clean-ups and turkey giveaways. Volunteer coaching for YMCA basketball team. Member of Wounded Warriors.

Mr. Alvarez has a long record of supporting non-profits and local organizations. He has been a lector of Our Lady of Guadalupe Catholic Church and a member of the Parish Improvement Committee.

Volunteered at the local food bank. He was a past chairman of the Air Pollution Control District, past commissioner of LAFCO and past chairman of SBCAG. He was appointed Vice-President of the Guadalupe Business Association. Sits on the Board of Directors of the Community Bank of Santa Maria.

He was a key figure in the creation of the Hwy 1 Vietnam Veterans Memorial Highway in 2012.

Element 7 will give $50,000 annually to four (4) local non-profit purposes to help build and create facilities toward local community development. Element 7 will give 4.0% of gross sales in lieu of a cannabis tax. They want to make sure they have competitive pricing to be able to compete against the illegal market. Those four (4) local non-profit organizations are: Los Amigos de Guadalupe, Guadalupe Bulldogs, Cultural Arts & Education Center, and Vietnam Veterans of America, Chapter 982.

Decisions relating to non-profit support will be handled by a local community advisory board that includes five (5) of Guadalupe’s most influential community leaders.

They have a range of business practices which include, sourcing their sustainable vendors, low impact, eco-friendly, cleaner products, sustainable packaging, hybrid delivery vehicles, drought resistant landscaping plants, automatic sensor lights used in restrooms, offices and hallways. The property at 859 Guadalupe Street was built in 2009, with Spanish-inspired style with two levels. There is parking in the front and the rear, with additional parking adjacent to the property on Guadalupe Street. The driveway at the rear of the property is wide enough for two (2) vehicles to pass at the same time. The parking lot is paved and easily accessible from Guadalupe Street with clear visibility from both directions. The site is 1,200 feet from a school and 1,400 feet from a daycare, and 1,700 feet from a youth center.

Summary: Element 7 is a proven partner to local cities, local communities. They are a disciplined experience, strong local partner, with an optimal location for operations, well financed and excited to move forward and become a local business partner to Guadalupe.

Mr. Alvarez added come comments: “I was also humbled to be elected as mayor. I think you set the example, Ariston, for me and many others on the Council, of giving, of volunteering. I’ve helped out at the Food Bank, as well…I don’t like talking about myself. I’ve given out over 50 bikes to the Boys & Girls Club over the years. My dad and I donated irrigation services to Paco Pereyra Park years back before it was Paco Pereyra Park. I covered up all the graffiti in town recently. I think I set the example for the family – my dad has always been the giver, my brother has always given back, as well. I’ve always believed that when you’re in a position to give, you do. You don’t have to make noise about it.

We set up a scholarship a couple of years ago, $2,000 a year only for Guadalupe kids. We don’t pick March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 27 of 35 them; the Santa Barbara County Scholarship Foundation picks them. We’re successful because of Guadalupe and we always want to give back to Guadalupe.” Mr. Greg Brown added a few comments: “Part of my heart is here. I live in Santa Maria, but I’ve worked here. My dad had a lettuce company here until I was a freshman in high school. So, these are my roots. This is home. And coming back here and being able to give back to the community is big to me.

It’s a big deal. This is my community. I did 22 years in the Corps, but this is where I learned what I needed to be a successful Marine. I’d love to give back to you guys. What makes us different? (He handed out his business card.) Please give me a call. Ask the questions so we can answer them. Don’t hesitate to give me a shout. That’s what I’m here for…” The Council was then asked if there were any questions. CM Ramirez asked, “Well, was that your answer to my question, what makes you different”? Mr. Alvarez responded, “I live here. I care about Guadalupe. I call the City…I sent texts to Todd or the mayor or the Police Chief. I tell them about something that, maybe, Public Works hasn’t seen yet. I sent a text to Chief recently about some graffiti that was not very nice. I see things and I report them because no one reports them and the City can’t do their job.”
One of the other applicants commented, “A lot of us are really big on education and social justice reform. We do a lot with children and schools. We don’t put our name on it. We do a lot of funding for track meets and donations for various charities. We do like to give back.” CM Ramirez then asked, “Nitrogen?” The Applicant responded, “That’s Element 7. We didn’t have a name originally. I worked with UCLA and was told to come up with something different that’s not cannabis. My partner said, ‘Where does the plant live?’ Nitrogen. So, Element 7!” City Attorney Sinco said, “Mr. Mayor, you have some options: 1) you can deliberate and then hear from the public; 2) you can hear from the public, then deliberate, or 3) just hear from the public and adjourn the meeting.” Mayor Julian said, “I’d like to hear from the public. There are quite a few requests. You have three (3) minutes to speak.”
Junie (John) Sabedra: “I’m a prior Council Member. Born and raised in Guadalupe and still live here.

When we were kids in the late 40’s, early 50’, we’d go shine shoes on the sidewalks and in the bars.

We made some good money but the guy that really made the money was the drug dealer. He’s the only one who’d make money because he’d sell that marijuana. Guadalupe never got any part of that.

But now we have a chance to make some money for our kids, for recreation, to fix some of the streets and sidewalks in the City and build the City up. That’s what we need. We need to get rid of our reputation and we need to go the right way now. I back all these cannabis ‘innocent’ dealers. It’s good for Guadalupe. We had a lot of good candidates up here and it’s up to you to make the right decision. I know you will so just do it.”
Harold Ramirez: “I’d like to talk on behalf of Root One and especially just one of the individuals, Lenny (Lizalde), Coach Lenny. Because of him and Guadalupe, a little old town…I played football. The philosophy that man brought to me, to my heart…it took me to 26-36 years to Allan Hancock Community College; had 30 championships; had one state championship. He taught me integrity. He March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 28 of 35 taught me discipline. (Mr. Ramirez then told a story of a kid he recruited from New Jersey who told him he sold lights. Years later, he finds out that those lights are the #1 lights in the nation. The philosophy that Lenny taught him, he taught to that kid which got him where he is today.) If Lenny is bringing these gentlemen along with that same philosophy, integrity, discipline and honesty, they’re going to bring this little town up. We should have a new softball diamond for young girls. We should have new mats for the wrestling team. We should have a baseball diamond for Little League. You have to roll your sleeves up and walk the walk. And the mayor…he works his behind off. I see him on that little tractor at O’Connell Park. You guys better buy him a brand-new tractor. I’m speaking for these people here. If Lenny’s binging them along, I’ll guarantee they’ll do a good job and represent this little old city. They’ll clean it up and help the little kids and youth in this town get in the right direction. Thank you.”
Isaiah Ramos: “I’m a local resident. I’ve lived here for 25 years. You know my pops there, Manuel. I’m really here to show my support for Root One. Lenny (Lizalde) is a great guy. We do have some history giving back to the community. We’re both brother Knights with the Knights of Columbus, Council 16154 out of Our Lady of Guadalupe. So, he does have the history and experience of giving back to Guadalupe and our community. I think that getting a dispensary here in Guadalupe is a great idea. It brings jobs. People from outside cities have to go to Lompoc or Santa Maria to get their products. I think that keeping the money in the community is a great idea. Another good thing about Root One is that it will bring another EV station to the City. Gas is going up and more people are getting electric vehicles, so that’s a good idea to implement for the City. We need good paying jobs here with benefits, and that’s something they want to give us. Money’s the real reason we’re here tonight. We all need a little more with prices going up. People need better paying jobs. I think Root One is willing to give that to us. They have my support and I hope they have yours, too. Thank you.” Armando Paduganan: “I’m a local business owner. We’re going to have to have a contingency plan for odor, traffic, feasibilities, everything you thought of will have to be in this plan. It is very vital that we grow with the company that we’re going to choose. It’s going to be vital that we have transparency. I think with Lenny and with people that he’s bringing in, that are not only second, third, fourth generation…these are people we’ve known our whole lives. It’s hard to really trust somebody in this stage. You have to know them. So, I think Root One is going to be the one that’s going to be the most transparent with us. Also, they have a checklist of what they want, we need a checklist of what we want. We want education for the kids, D.A.R.E. We want to tell them this isn’t a bunch of pot smokers…this is medical…this is professional. This is revenue and that money will not only bring education, recreational funding, but it will bring knowledge and bring jobs. These are the things that we’re hoping come with it. So, at this beginning stage, go with your gut feeling. Listen to your dear senses. Let’s find that transparency to the people we know. Thank you.” Karen Evangelista: “Every time I turn around, it’s something that hits home. Thank you, Council…thank you, staff, for all that you’ve done in this community. We’re now at a point where we mean business, and, obviously, all these individuals who came in here and offered their business. I kept on hearing is who we know, who we’re connected with…I think every single company that came to me had some connection with Guadalupe and some connection with me. Did I introduce myself? I’m Karen Evangelista. I’m with the Cultural Arts & Education Center. I’m also a member of the Dunes Center.

A member of the Guadalupe Kids Come First Foundation and a number of other organizations. I stand March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 29 of 35 here before you for their voice. As non-profits in this community, we have many in this small community struggle. This is an opportunity that’s going to tap in to provide us to do bigger and better things. I am a permanent piece of Guadalupe. I’ll be here to see things and grow old. The incredible thing is that we have the opportunity to evolve and grow bigger the non-profits that are here. We have an organization that’s been here for over 100 years.

This pandemic has put a damper on all of us. For our sports program, I can’t even express how this is going to assist them. I’ll make sure I’m on the forefront with the Sports Hall of Fame to make sure our children succeed. That’s what the Guadalupe Sports Hall of Fame is all about. Those individuals who live in this community, the athletic clubs, the sports that they do…we have to stand and stand behind them. There is just so much you all have to offer. I can’t even express how much and how exciting it is. The dollar signs are just flying all over the place. I was just excited to come up here and share with you that the entity of the non-profits in our community is much greater. I think all of you have been part of something in our community. This community is ready to see that happen. We’re growing…we’re bigger…we’re doing things now already and I think we’ll be able to do that. My first impression… when I talk about a vested interest… I think Element 7 was the first to come to me. It was a long-standing company and then the individuals that are involved. Dan was connected with our region, our Central Coast. Then The Roots. Young, strong, vibrant…I just see it all in there. And then Root One came to me. I think that I’m the spokesperson for the non-profit center community. We’re well deserving of the funding that they’re offering and committed to and the City committing that that’s going to be provided to our non-profits. I appreciate all the companies, and good luck to you all. And I look forward to all those dollars and those bigger things that we can do. Thank you.” Courtney Cazenave: “Cannabis? Hmm…but new business is good for the community. This is a great little, small town. I just got here in October, and I love it here. You’ve seen me every month because I’m interested; I’m vested. Progress is good. Businesses are good, but we need to take it slow. We have to ease ourselves into this because we don’t want to lose this small-town vibe. It’s a great little, small town, a great little community. Yes, progress can be made. Yes, businesses should come, and, yes, they’re welcomed. Everyone who spoke sounds like they have good control and a good handle on how to regulate the cannabis and keep the community safe. It’s good for the non-profits and will revitalize the community. That’s good. Here’s the main thing I’m concerned about is…okay, Monday thru Saturday, but on Sunday? We need to rest. This is a small town. If you’re not done by 7:00 p.m., there’s nothing open. We don’t need cannabis stores open until 9:00 p.m. I’d prefer that you not be open on Sunday.

I’m all for the other hours because businesses need to make money. But Chic-fil-A, Hobby Lobby…they’re closed on Sunday. I’m all for small business, for everybody making money, for business…I’m all for growth but we have to go slow. Five (5) cannabis stores are too much. I don’t know how many you’re considering approving. All of them happen to be in my neighborhood; a street over from me within a two-three block radius. It’s a lot. We need to keep things manageable. We need to think of the community. On the weekends, it’s quiet…it’s sedate. It’s going to bring traffic and congestion. We’re already getting to the point where people aren’t stopping at stop signs. Things are changing already. Change is constant and we have to be aware of it. We have to voice our concerns.

Just me coming in as a new person enjoying the small town, purchasing property to maybe retire here, and now there’s five (5) cannabis stores. Hmmm…that’s too much. Get some, yes; new businesses are March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 30 of 35 welcomed. But I really think that the hours are too long and not on Sunday. We have to have some peace. We’ll have one day of peace…so, not on Sunday. Other than that, they’re welcomed. Thank you.”
Steven Pedroff: “Thank you Council and staff for letting me speak today. It’s a courageous decision to bring cannabis to your town. I think you’re doing it in a very considered manner. I live and work in Santa Barbara County. I once worked in the City Administrator’s office in Santa Barbara, and I just wanted to let you know that my perspective is somewhat informed by that. For the last 25 years I’ve worked in a heavily regulated industry, oncology research commercializing in cancer treatments. I’ll return to that compliance in a bit. Full transparency, I’ve worked with Austen and Adam (Root One) on a pro bono basis, consulting for them, helping them build their brand for last 14 months. I’m basically here to say that ‘they’re the good guys’. It’s rare to find people of integrity these days but they are these people. If you are going to enter into a partnership with them, you’re going to get the benefit of that integrity. Their mission is to raise the communities they operate in. That’s something they can promise you and deliver to you, as well.

I think there are a lot of questions you’re wanting to ask about this entire process, but the important one is: ‘Who is going to be the business that is going to be in this for the long haul with you guys?’ Other municipalities have found out that sometimes they make agreements with companies, then immediately sell licenses and leave the area. You’re then left with people you don’t know. I think that’s something the community will be concerned about, and I think you should be concerned about it, too. The other thing that I think you should consider strongly is where is that money that is going to be earned by these companies going to end up? Is it going to go elsewhere or is it going to stay here? This is a group that is dedicated to make sure that those profits are plugged into your community. At the end of the day, it’s a marriage. You want to pick wisely. I urge you to seriously consider Root One as your vendor. Thank you.”
Rosie Quiroga: “I’m going to go a different way. We’re talking about the location and the parking.

I’ve had problems with 813 in our parking lot. I hope you’re checking on that and everybody’s parking because we have had problems. Sometimes there’s nobody in the restaurant or Mary’s and there are people. We have had problems. There have been parties in the back and then those people throw trash into my parking lot. They’re all wonderful people, everyone that’s applying. But that is one thing. When another business was open there, those customers would park in our parking lot. We will have problems. They have parking in the back and they’re going to need more ADA parking spaces.

They’ll be parking in our parking lot. So, if you could consider that or think about that because I don’t know how important that is. It is important to us because I keep calling the cops. Mr. Nice Guy won’t be renting from myself or my brother. They will be owners there. I don’t want to seem like a party pooper, but that’s a fact. We have had problems.”
Francisco Meza: “I’m for The Roots Dispensary. I’m taking the liberty speaking for my wife and myself.

I wish that all the applicants could get a location here in Guadalupe. This is a wonderful place. I’ve lived in Tanglewood for 20 years. We used to come here for fishing. Oso Flaco…the Dunes…Far Western. I know that with dispensaries coming in here, it will bring a lot of revenue into the City. A lot of good things are going to happen. The good will outweigh the bad in the long run. I want to give my vote for The Roots Dispensary. My wife and I sponsor them. We have The Roots Dispensary truck March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 31 of 35 and drive it around town for people to see everywhere. A lot of people don’t understand how to get cannabis. For us, it’s a medical thing. We educate people who don’t understand or know how to get it. There’s a store in Lompoc but that’s a long drive from Santa Maria or Guadalupe. We’ve been with them since they started in 2019. We’re proud to sponsor them and be here to stand up for them.

They’re a company that’s worth giving a chance to. Not only are there a lot of people in the community that work for them, but there were people who did work for them who are from this community. I just want to give my support and you won’t be disappointed. They’re a great group of people, from the top of the management all the way down to the people you see every day. I hope you consider The Roots and give them a chance to show you what they’re all about. Thank you.” Enrique Ortiz: “I am the President of the Youth Football League since 2010. The program has existed since 2005. One thing about running a football program – it takes a lot of money. We have our good years and then, we have our tough years. I’m here to support Element 7. Lupe Alvarez called me one day and asked if I’d like to speak with him. I told him that I would be interested in hearing what they had to say. I talked to Greg Moreno who told me what they plan to do when they open the dispensary.

I got excited because he got excited telling me how they could help us out to keep our program strong and help these kids. Right now, we could lose some of these kids as they get older, so we want to keep them safe and busy. I appreciate them and know they can help us out but also other non-profits. I’m definitely excited to work with them if they are considered as they’ll help us out a lot. Thank you.” Alex Orozco: “Full disclosure – I’m a Roots Lompoc employee but I am here tonight as a resident and to give a real world look at what we do. We all have a common theme – money. What are we going to do with the money? More importantly…we’re entrenched in the community and that really sets us apart. We’re from Lompoc and one of the most underserved cities in the area with about 42,000 people. By comparison, Guadalupe is worse with about 7,500 people here. Not a thriving business town…not a heavily populated area. We’ve heard what everybody is going to do for the town. The money comes…the revenues…that’s all part of the application, right? That’s all gonna come. It’s up to the City Council. The difference is what we actually do for the community. We’ve had companies come to the community. They build there but when the money runs out, when the well runs dry, they sell to the new owners and then leave. But we’re still here. We’re from this community so that brings our natural clientele to us. We don’t run away…our tax dollars stay here. We know what type of people we have in our community. Diversity…our hiring locally…we’re representative of the community we serve. We know how to operate in towns where there isn’t a lot of money. There are corporations whose focus is the bottom line. They have a lot of money going to upper management, but we’re ‘Mom & Pop’, that’s who we are. That’s what sets us apart. We’re here for the community.

Our Community Liaison is from here, we don’t hire one. In effect, we’re all community liaisons. That’s what sets us apart. Thank you.”
Peter Ruiz, Jr.: “We own the properties on Oliveria and 9th Streets. I support Root One and Lenny Lizalde and what he has planned going on. We’ve been friends forever. I have one issue and it pertains to the three (3) shops that are in the middle…not so much Root One because they’re on the other end.

The properties there…I’ve had this issue since I was a kid. The Chief can look and probably see letters from my dad, from me and maybe from my grandpa. It’s always been a serious issue with people cutting through our lots. We have the pedestrian bridge now but if you’re from Guadalupe, you’ve probably cut through the lot. I’ve spent a lot of money trying to keep that fence fixed. I’ve gone around March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 32 of 35 and around with Union Pacific, and no one wants to have that fence fixed. We have a lot of young kids and families there. How do I keep them safe without the people coming through? Now, that’s my biggest concern with having the three (3) right there in the middle. There’s the Simpatia, Garibaldi and the Muse. The Muse is the one that made me think about this. They’re going to go right through my property, right to that store. It’s right on the corner. They’ll come through my property, cut across the car wash, cross the parking lot to those other two (2) stores. I already have problems with people coming through. It’s really dangerous because we have a lot of little kids. I don’t mind them coming through the streets, but I don’t want them coming through my lots. So, how are you going to keep my tenants safe? Do I have to build a fence? I don’t think I should have to build a fence to keep my tenants safe. I’m 110% bringing cannabis, and truly believe in the product. But right now, how do I keep my tenants safe with them coming through the lot? To Root One, good luck, and The Roots, too. Thank you.”
Richard Cowell: “I was born and raised in Santa Maria since 1955. My father worked in the packing sheds in the 60’s. My sister ran for the Comite September 16th pageant. My cousin, Larry Haro, owned a restaurant for 24 years. Guadalupe has always gotten the short end of the stick; it seems like on the Central Coast – bad guys. We know the people who live here, quality people. We’re given opportunities that didn’t exist. We need to allow people here in Guadalupe to find their own way.

Guadalupe didn’t have a say when they took our youth Vietnam; or when they took away the packing sheds; or when they took the Far Western to Orcutt. So, I’m here to ask the City Council today to have their say to give locals to be a vibrant, legal business here in town. I’m in favor of all the applications but I have to say I have a close relationship with Root One. I’m here to implore the City Council tonight to take advantage of the opportunity for yourselves, for Guadalupeans, and have local companies become legal and thriving businesses. Thank you.”
The discussion then went back to the Council. Mayor said, “Any discussion, thoughts? Let’s start with the left.” The mayor then said that there are a lot of thoughts as an opportunity like this has never come to the City but wanted to Council to give their thoughts. CM Ramirez asked, “Before we start…we’re deliberating now and now selecting. I just want to make sure.” City Attorney Sinco said, “Yes, that’s the staff’s recommendation that you take time and review everything. Then continue it.

But how long will you want to continue it?”
CM Cardenas asked, “The score sheets. Those will be available tomorrow?” City Attorney said, “Thank you for bringing that up. I had a conversation with Mr. McPhearson from HdL who will be very involved from here on out as he always has been. He advised us that we may not release the applications tomorrow. There is a process where we have to do something. There is some confidential information and there are some notifications that we need to provide the applicants to let them know we’re going to release them before we do. We’re going to release the documents as soon as we possibly can. It probably won’t be tomorrow. I misspoke.”
CM Cardenas then asked, “These power point presentations. We’ll have those?” City Attorney Sinco said that they’ll posted on the website.” Mr. Bodem clarified that the presentations would be on the website tomorrow.

March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 33 of 35 CM Ramirez asked, “Agenda for this?” Mayor Julian said, “My feeling is the next council meeting or a special meeting?” It was mentioned that the agenda for the next council meeting on March 22nd was already closed. CM Ramirez then said, “Then the next meeting after that. If we give at least two (2) City Council meetings, we have time to get notifications out through the water bill, also in Spanish.

We want opportunity for people to weigh in on the applications and all that.” Mayor Julian said, “Well, it’s up to us but I think…the decision is up here now. We can let them know it will be agendized and let them know what we want to do.” City Attorney Sinco said, “I don’t know how widely the Santa Maria Timesis read here, but we could run a notice. We’re not required because Guadalupe doesn’t have a newspaper. It’s costly. And for the water bill, that’s tough because it takes at least a month or so notice for that. That’s not easy to do. But we could do some extra noticing.” Mayor Julian then said, “If the item is agendized, that’s notice. The agenda is put on our city website.

Then we can do whatever else.” A question came from the audience as far as how many will be picked and what the process was. The mayor said that no number has yet been picked and that the Council will be going through their deliberation now.

The discussion was again brought back to the Council. CM Cardenas asked, “Are we picking a date for the meeting?” Mr. Bodem said, “The next meeting is April 12th.” The mayor added, “That’s the rough draft for the date but that should be the plan.” Again, the mayor asked the Council if there were any questions, comments, etc. CM Costa, Jr. said, “I just want to say thank you to everybody for coming here telling us what they want to do for the community and what their goals are. And helping out the community. When we first started about the cannabis, I said it before. Yes, this is going to bring in revenue but it’s not the ‘goose that will lay the golden egg’ to get the City out of the hole we’re in. But it's going to get us in the right direction. As the mayor said, we haven’t picked how many dispensaries there’ll be but that’s the process we’re going to go through. But just for myself, I want to say thank you for the presentations everybody did. Thank you to the community who spoke out and are working for what we want to do. There are people who take the time to come out to support the City…whether they’re against it or not. Everybody’s entitled to their opinion. We’re trying to get the City going in the right direction.”
CM Ramirez said, “I like what we’re talking about like a checklist. I think we’ve hit on it hard when it comes to sports. But I’ll say it so it will go in the minutes – I’m still harping for a permanent library.

We don’t have a permanent library. That’s something for sure that needs to happen. We know that this won’t make the library, but it will at least be a strong contribution and that really shows the lasting impression of whomever is selected that you’re here to stay.” CM Cardenas, “I really appreciate the community coming in. We want to see this room filled at regular Council meetings. I really appreciate all the businesses that came in.” Mayor Julian said, “Echoing the Council, I appreciate everyone. The people representing your businesses know more about what you do than we do. And it’s our challenge and staff’s challenge to understand all the nuances of this business. Because it was mentioned that some businesses come in and then they leave, and we’re left holding the bag. Guadalupe is moving in the direction where we need support. We have Le Roy Park that will be finished in May which will take maintenance money to continue. We have recreation programs and non-profits that need support. But we also need City March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 34 of 35 staff for that facilities maintenance. Right now, our auditorium is being renovated and so is Le Roy Park. Pasadera is going to build upwards of 800 homes in the next five (5) years or so. 18 acres of that land on the southside of Hwy 166 is commercial. What we need to do, in unison with the developer…we need a market. We need businesses in town to employee people in addition to what has been presented here. We don’t want to lose Guadalupe Street and its culture. All of your efforts will be to enhance our downtown. And some of the buildings do need help and other vacant buildings need life. We talked today about the Royal Theatre and a possible $5.0M grant that will go towards renovating the theatre. The Far Western and the Royal Theatre are historical buildings. Hopefully, we’ll see the old theatre built up and another two-story building in the back there.

All of us have been reading how the minority community has been neglected in accessing the cannabis dispensaries. And I see applicants here supporting women-owned businesses, Latino and Black cannabis businesses. There’s a lot of money out there that has to go into these buildings. And it’s good to see a groundswell of local folks and others out there who are willing to put their money and efforts to enhance Guadalupe.

Right now, our population is about 8,500. Probably in the next 5-6 years, Guadalupe will be close to 12,000 people. So, how do we maintain the City streets? City buildings? There’s a lot of infrastructure that needs to happen. We enjoy the challenge we have before us tonight. Because it’s not an easy task…not an easy decision between one (1) and five (5). There’s discussion of having all five (5) coming in or just one (1). All of you created some great business plans, so it’s going to be a hard choice. The staff and the Council appreciate you all coming forward, spending your time and your money for us.

Again, we’re here to understand all the dynamics coming forward. We don’t want to delay this any further…we want to move forward. We’d like to see business open by the end of the year. We all appreciate you being here and having the opportunity to talk to us and us to you. We look forward to the process where we approve one (1) to five (5).”
There was an audience member who raised her hand to speak. She said, “I’m Doreen (Rusconi) and I’ve lived here all my life. I’ve seen when we were younger, we had football, baseball, and everything.

I heard tonight like we need to do streets and new buildings. I know that we do. But if we do the cannabis, which I think will be a great thing, what monies come in…a portion needs to be allocated to youth programs. Aside from youth football, they don’t have anything else. We used to have basketball, but then we couldn’t use the gym anymore. There’s nothing for kids to do. If I want to take my grandkids skateboarding, I have to take them to Santa Maria, to San Luis Obispo and other places. If I want to take them to an indoor pool, I have to take them to Lompoc. We shouldn’t have to take our kids somewhere else. So, I’d like to say that monies that we get from the cannabis, at least a portion of it, maybe 10%-15%, be earmarked for the youth and not for other projects. Youth is Guadalupe’s future. If we don’t have anything for them, that’s why you get the graffiti and them skating in the streets. We don’t want to see them on video games 24/7. That’s what’s going to make Guadalupe grow – the kids. Thank you.”
CM Robles commented, “The mayor said our population is 8,500+. Currently, our population is about 37% under the age of 18. So, we’re all aware of the need for youth programs in the City. Some of you may not be aware that we were awarded a grant to renovate Central Park which will include a skatepark, a climbing wall and other things.” Ms. Rusconi said, “Yes, I’m aware of that. But like Le March 15, 2022 City of Guadalupe Council Meeting MINUTES Page 35 of 35 Roy Park, the grant received was based on the costs at the time. And by the time that grant was spent, it proved to be short for what was needed.”
Mayor Julian interjected, “On the application process, there was a 2,500-point list. The Council said that we needed to have ‘Community Benefit’ with the highest points on that list and it is. Everybody who spoke today talked about a community benefit. Ninety percent of that, if not more, was for youth programs. Where the City is going to generate, on the tax side, building checks, etc.…so, we know where the money needs to go. You heard where these groups would fund: The Dunes Center, Little House by the Park, Cultural Center, Kiwanis…on top of. So, we’re well versed on what we need in the community. We appreciate your comments because that’s exactly what we’re pushing for.” With no other comments or discussion, City Attorney Sinco said, “We’ll keep the agenda very light for April 12th and just focus on this deliberation. We’ll have to delay some of the items we thought we’d have as this is a priority. We’re not going to have a special meeting. We just want you to focus on this.” The mayor then asked for a motion to adjourn.

ADJOURNMENT
Motion was made by Council Member Cardenas and seconded by Council Member Robles to adjourn the meeting. 5-0 Passed. The meeting was adjourned at 8:42 p.m.

Prepared by: Approved by:

______________________________ __________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 13

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, March 22, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All members were present. (Note: The abbreviation “CM’ for Council Member will be used in these minutes.)

2. MOMENT OF SILENCE
Prior to the Moment of Silence, Mayor Julian mentioned the passing of Mr. Joseph Sauceda on March 13th. He said, “Mr. Sauceda was our Grand Marshall for the postponed City’s 75th Anniversary.

Condolences to his family. He was a bigtime Dodgers’ fan so he’s up in the blue pushing for them now. The mayor also said, “Continued thoughts and prayers to residents of Ukraine who have been killed and suffering as a result of the war in Ukraine.”

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

There were not requests to change the agenda.

5. PRESENTATION
• Santa Barbara County Broadband Strategy Project – Bill Simmons, Project Lead Mr. Simmons said, “It’s been five (5) months last I was here…November 23rd. The purpose of tonight is to talk about what’s happened in the last five (5) months. What we are going to talk about tonight is that we’ve done from a proposal five (5) months ago to a launch of a project that started around January. We’ve done a lot of team building…put together our technical team and done some planning. In the last week, we’ve got our outreach engagement, the details to be presented tonight.

Agenda Item No. 7D
March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 13 The presenter is the project coordinator, Maria Kelly. She’s really the glue behind our effort and we’re really glad to have her. We’ll take your questions once her presentation is complete.

Ms. Kelly began her presentation with a brief discussion of the agenda stating that the goal is to “close the digital divide”. She then went into discussion of the two funding streams: 1) “California Broadband for All” which is legislation signed by the governor in 2020, some of which was a response to Covid. Other legislation was passed, such as prioritizing broadband for rural communities, and broadband infrastructure deployment, and 2) “Infrastructure Investment and Jobs Act” which is a massive piece of legislation at the federal level. Specific to Santa Barbara County, questions such as the grant mechanisms and data maps to be used to justify the request funding. The Digital Equity Act of 2021 is also important to us as it is for the telecommunications and workforce development.

Ms. Kelly said, “Those are the things we’re tracking and thinking about as we’re developing the strategy.”
She then shifted to “Project Plan & Activities” and said, “This type of infrastructure planning requires a lot of conversation because there are so many moving bits and pieces. Bill and I and SBCAG and the rest of the project team, and with us tonight is Vickie Connor, from Econ Alliance, who is helping and taking a significant role in the convenient aspect of communities which is significant to our data collection.”
Ms. Kelly continued saying, “One of the pieces of this project is mapping, assets, infrastructure. How can we collectively in Santa Barbara County share some open-source mapping? One of the requirements to apply for the grant funding is to create an open access GIS (Geographic Information System) map as a planning tool for municipalities and governments. That’s one of the pieces or part of what we’re working on now. As we’re reaching out to the cities, we’re asking who their GIS person is and if they don’t have GIS, we ask what we can do to help them and what kind of maps can we pull up to make accessible to them.”
She emphasized the importance of coordination all the way through the process and moving forward. She said, “Making policy recommendations is very important. In conversations we will have with city managers, we want to know what policies the cities have that allow for broadband planning. That will come into play with our one-on-one conversations with staff and a survey to follow in April/May for City staff on that. Then the outcomes of this are middle mile strategy, last mile approach and digital inclusion partners. This strategy is the baseline groundwork for the next 5, 10, 15, 20 years’ planning for our county to really looking up closing that digital divide.” Ms. Kelly then went back to discussing data collection. She said, “Today, we launched a significant piece of that with the ‘Needs Assessment Survey’ and the ‘Speed Test Survey’. We had a soft launch a couple of weeks ago with about 10 practice responses. We’re well over 124 responses that I just checked on the speed testing mostly kept around Santa Barbara and over 85 responses on the actual needs assessment survey. So, we’re doing great. We’d like to get about a total of 1,000 from the County.”
She then shifted to discuss timelines. She said, “We’re right on track, February/March. We’re in the convening and prioritization stages. We’ll start prioritizing the information and data. We’re going to start looking at past work efforts. I can look at Lompoc and Santa Maria that have done some planning and how that will push into a regional strategy. What are some of the best practices and March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 13 what may just need to be redone? One of the big things is meeting with all the ISP providers. Now that this project has started, Telecom is knocking on our door asking, ‘What are you doing? How can we help? We’re worried about your data collection. How can we participate?’ We have five (5) meetings set up with providers and we’ll continue to outreach as many of them as we can. They need to be a part of the process because it’s really going to be a public/private partnership to help solve any problems. We’ll have this project wrapped and, hopefully, we’ll have a final product back in front of your council in September/October with a product we’ll look forward to sharing with you.” Ms. Kelly then talked about the regional strategy outcomes. She said, “Open access GIS mapping tool will really be important. The goal with that is something that we leave centrally somewhere; hopefully, it can find a home in SBCAG, but it can be a planning tool that every community can use and access to identify significant gaps where future work efforts need to happen. The end result will mean that we’ll have a collaboratively approached middle mile. We can make good recommendations and coordinate with the State on that. We want to make sure we’re well tooled and we have the right information to let them know what we’re doing.” She said, “Again, why are we doing this? For digital equity inclusion. What do we need to do to make sure that every single resident, every single citizen has access to the internet? Equity for all is the long game. We’re also looking for digital partners. We’ve had some early conversations with Santa Barbara County Foundation and some other key people who might help to provide some support and direction in that.”
With the final comments of her presentation, Ms. Kelly said, “For your local consideration, looking at the main contact for the project team. I’ve spoken with Shannon (Sweeney) to identify who’s going to be that conduit that we work with throughout this project as part of the MOU agreement with SBCAG, as well, that one person is identified. Participate in the gap analysis process. When I sent out those requests to find out what sort of planning documents are in place so that we accurately capture what has happened and what needs to happen for Guadalupe. We talked about mapping partnership. Data collection – making sure you have all the information you need to help deploy. If there’s an avenue that we can get you information and you can put it on a website, a link or send another social media link. We’ve talked with the PIOs, and data information is available as of today.”
Ms. Kelly continued her final part of the presentation saying, “We’ll talk more about technical assistance grants via email with some of the staff as we move forward. This is a significant access to funds for planning purposes. We want to make sure that all the cities in Santa Barbara County are prepared to put in those applications which will open beginning of May. We’re tracking to make sure we know what those requirements are so we can leverage those funds together and continue to work at a regional level. Finally, when you’re looking at planning priorities that you keep broadband in those conversations. It’s going to be really important when we go make requests for funding that communities are broadband ready and have had and will continue to have those conversations. Those discussions should include future implementation work efforts and what’s going to work best for us all. Is it going to be each city going out and doing its own thing or is it going to be us all working together through the SBCAG model where there is centralized planning and centralized work efforts?”
March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 13 Ms. Kelly ended by thanking the Council and that she and Bill Simmons look forward to coming back and continuing a conversation on this topic. And that point, she asked if there were any questions now or via email.

Mayor Julian asked, “Briefly tell us what broadband is and the systems that interplay with that.

There’s fiber…” Mr. Simmons responded, “Our focus is on the fiber aspect…the term we use is technology agnostic, whether it’s wireless or using Kovax or whether it is using fiber itself. 5G, a lot of these technologies…they all need a basic backbone of fiber optic cables. You only have to go house-to-house-to-house with fiber optics. But you do need to go neighborhood-to-neighborhoodto-neighborhood because even in the wireless technologies, you’re going to need transmitters they need fiber to connect to those transmitters to be able to do wireless capabilities. If that infrastructure doesn’t exist and you don’t have a basic fiber network throughout your community, you won’t be able to have even wireless services. We recognize from a cost standpoint the dollars start to flow.

Ideally, certain companies, like Google, would love to have fiber in every household that exists. On the other hand, that may not be cost effective and 5G technologies will deliver wireless service just as well for just the same kinds of speeds. The entry point is far more economical.” Mr. Simmons then said, “I’m not sure if I answered your question.” The mayor said, “I just wanted some general information so the folks could see what we’re talking about.” Mr. Simmons added, “it really is a utility. The more backbone you can get, the more network connections and fiber you can have in your community the better.”
Mayor Julian spoke about the ‘Needs Assessment Survey’ saying, “One of the things that’s of interest is this survey and the speed test. Everybody in this audience and everybody here…it’s up to us to give that information to SBCAG and the Broadband Committee. You can go online to SBCAG, then go to SBCAG/Broadband and then you do the needs assessment. That talks about what do you have in your home, how many people are in your home, do you have Wi-Fi, how much does it cost, who is your provider. That’s good information to have. Then there’s the actual speed test. There’s this thing…and I didn’t understand this at first: What’s download, what’s upload? So, that speed test really gives you all that we have locally. That’ll be interesting to see. Can you carve that out for each community?”
Ms. Kelly said, “Yes, we can. On the website, there’s actually a map, SBCAG/Broadband, there’s the speed test results map which will somewhat pinpoint actually who the provider is and what the speeds are. We can then access and analyze where it’s not moving as fast as we need it to move.

The faster the speeds the better. By California and federal requirements, a minimum of 100 up and 100 down. That doesn’t mean a lot right now but that’s what we’re looking at.” The mayor asked if all of this is in Spanish or not. Ms. Kelly said, “Yes, the speeds test results map doesn’t show it in Spanish, but the speed test and survey are in both languages.” Mr. Simmons then said, “The speed test, itself, is going to be very important because of certain kinds of infrastructure that the providers have. If they have a basic cable infrastructure and there are two people there, it’ll be very fast. But if it’s being shared by about 100 people, it’s going to bog down and be slow. Even though you have a broadband connection, the amount of people using it will also drop the speeds being brought into that infrastructure. The bottom line is the more fiber we can get into the neighborhoods, the faster the speeds will be and the more people we can serve.” March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 13 CM Ramirez had questions. He asked, “I have two questions. One of the bullet points has to do with the annual budget priorities and things like that. What does that mean? It says that we have to be ‘ready’. What does ‘ready’ mean?” Ms. Kelly said, “That’s an ongoing conversation. The California Emerging Technology Fund worked with one of the consortiums, Broadband Consortium of the Pacific Coast. There’s another consortium that actually did a document for policymakers. I’ll send that. It’s looking at making sure that future city planning, different little pieces that are within there so that when you’re doing general plan updates and having those conversations, those are included in your conversations.” CM Ramirez said, “We’re doing all that right now. That’s why I’m asking.” Ms. Kelly added, “It seems that everybody is doing that now. One of the things I’m looking for is even somewhat of a generic placeholder. There are a couple of examples in that document I’ll send depending on how you want to do it. But at least find a placeholder for future planning efforts.” CM Ramirez then asked his second question. He asked, “It has to do with monopolies. Citywide, we have one (1) provider. Because of that, the quality of service is not that great. Is this initiative also going to look into that, in the sense of not driving up the cost for people? If there are certain requirements needed, someone must pay for it.” Ms. Kelly said, “Part of California broadbands are all for accessibility, speed and affordability. Affordability is a big piece of closing that digital divide as is competition. Competition to make sure there’s choice and we’re not relying on one provider in our community. Trying to make sure we diversify that market. Hopefully, that market will sort itself out. There are also other programs that are being developed to address some of that affordability.

We’re also asking the providers and Telecom what sort of programs they have to address digital equity and inclusion and how they’re going to be a partner in that.” CM Ramirez added, “A lot of this has to do with hidden things they have. There’s the initial cost that’s driven up after a year or two. Things like that are, hopefully, going to be drawn out so people know these things upfront.” Ms. Kelly then said, “We’re having these conversations with them letting them know that part of this project will daylight some of those issues.” CM Cardenas asked, “Regarding the survey, when is the final date that you’ll take it?” Ms. Kelly said, “Two months initially. If we don’t have enough data in one area with those two months, we’ll start doing some targeting outreach in June, July and August.” CM Cardenas then asked, “Do you have a specific flyer that contains these links?” Ms. Kelly said, “Yes, we can provide them, and I can send them to staff. It is to help create ambassadors of our elected officials.” CM Ramirez added, “It is part of that, too, that we need to get local organizations involved in this, too. I can 90% predict what will happen and that most of your surveys will come from Santa Barbara…that’s south county side of things. In north county, it may not necessarily…you have to be able to access the internet to access the survey which is like an oxymoron. Is there any way to get that paper copy?” Ms. Kelly answered, “There are two (2) other ways we’re looking at this data.

We’re going to be downloading by zip code. But we’ve provided a phone number for people who don’t have access to the internet, they can call us and tell us why. In these types of projects, no data is data. Even not having data in a certain area tells us a lot about something. We can target it and say that we are still noticing and make some assumptions very safely because people weren’t able to access, and we made it as simple as possible. Regarding community partners, we’ve done a lot of research and found that if there are specific community partners that you want to ensure that are on our list that we can continue to work with, please let us know. It’s partnerships that are going to make this most successful.”
March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 13 City Treasurer Michaud asked, “Do we have fiber optics here already?” Mr. Simmons said, “Yes, you have it coming right through town. There is what’s called ‘long haul fibers’ and it comes right along the railroad and comes right through town. But you don’t have it going door-to-door or going up and down every street. There are significant grants to come into this area to do certain things. It’s coming. We’ve seen a lot of change in competition in a good way.” Mayor Julian then said, “Bill and Maria, there’s a lady who’s going to speak next. Please give her your business card. She’s from the Community Changers and the next person to speak. It’s an organization we’re trying to reach in terms of this information. And thank you all for coming here tonight.”

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Ms. Rayna Chavez: She said, “I am a member of the Guadalupe Community Changers. I was here in January as a follow-up to the request for additional trash and recycle bins that the other parents and I’ve been advocating for some time now. Today I am reminding you that this is a pressing issue. I have photos that we have collected from mostly Guadalupe Street. We are always open to working with you. This will be a collective effort. Thank you for your time.” Mayor Julian mentioned that Cal Trans had allocated $27,000 per year for cleanup. Mr. Bodem added that the grant was for $70,000 for three (3) years. The mayor then asked, “It would seem then that with these funds their request to have receptacles could work for the Community Changers.” Mr. Bodem said, “I’ll connect you with Shannon on this.” Ms. Chavez handed out pictures taken of Guadalupe Street for the Council’s review.

Ms. Primavera Rosales: “I am the 2022 Kiwanis Elks queen candidate. The Kiwanis organization is raising funds for scholarships, senior services and financially supporting other local community organizations. I want to invite you to our upcoming events, and I’ll be leaving you some cards with this information. You can contact Irma Pardo if more information is needed. Friday, April 15th is the “Fish Fry” at the Senior Center from 4:00 p.m. to 7:00 p.m. Also, on Saturday, April 9th, is Chicken Taco Plate, at the Senior Center from 12:00 p.m. to 1:00 p.m. Thank you for your time and support.” Mayor Julian asked if she was a Righetti student. Ms. Rosales said, “Yes, I’m a sophomore. 10th grade.” The mayor thanked her for doing this and mentioned that there’s a lot of work involved. He also said that it’s a great cause that she’s working with the Kiwanis organization. Ms. Rosales commented, “Yes, I’m very excited and fortunate. Thank you again.”

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 13 A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending March 16, 2022.

C. Approve the Minutes of the City Council Regular Meeting of March 8, 2022, to be ordered filed.

D. Receive the February 2022 Financial Report.

E. Adopt Resolution No. 2022-20 authorizing Los Amigos de Guadalupe to submit an application to the United States Department of Agriculture (USDA) Disaster Grant, under the USDA Rural Facilities Grant Program, on behalf of the City of Guadalupe.

F. Adopt Resolution No. 2022-21 authorizing the Mayor to execute a construction contract with Souza Construction for the West Main Street Waterline construction project, and to execute a contract with Filippin Engineering for inspection services on this project.

G. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Public Safety Department:
a. Police Department report for February 2022
b. Fire Department report for February 2022
c. Code Compliance report for February 2022

2. Human Resources report for February 2022

3. City Treasurer’s report for February 2022
No items were pulled. Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to approve the Consent Calendar. 5-0 Passed.

8. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem said, “Because of some impromptu filling in for Ms. Sweeney tonight on potentially some items, I have no other report to give at this time.”

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) No report was given as Chief Cash was out-of-town.

10. MAYOR’S REPORT- UPDATES
Mayor Julian mentioned that the Mayor’s Report was in the packet, and he had nothing more to add.

REGULAR BUSINESS
March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 13

11. Relocation of the Vietnam Veterans Memorial flagpole and base to the Veterans Memorial Plaza.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council adopt Resolution No. 2022-22 authorizing the Vietnam Veterans Association Central Coast Chapter 982 and the Mid-Coast Veterans Alliance approval to relocate the Vietnam Veterans Memorial flagpole approximately 74 feet from its current location to the Veterans Memorial Plaza (Downtown Parking Lot).

Mr. Bodem mentioned that at the last City Council meeting, there were two (2) group members who gave a presentation on moving the existing flagpole base 74’ from private property to the Veterans Memorial Plaza. He said, “Attached to the staff report are drawings and the location of the flagpole.

I spoke with the contract Planning Director and there are no issues. I also spoke with our Building Inspector and there are no issues, although we’d recommend coming in for a building permit. We recommend waiving the fee. Also, I spoke with Ms. Sweeney in Public Works and there shouldn’t be any issues there, as well.”
There were two (2) speakers request on this item. The first was Mr. Richard “Deek” Segovia who said, “I actually wasn’t prepared to say anything else. We made our presentation a couple of weeks ago. What the City Administrator was the intent with the two (2) groups. This will be a joint effort (between the Vietnam Veterans of America and Mid-Coast Veterans Alliance). We have local people who have volunteered to help with all of this. I’m not sure what else might be needed from me at this time.” Mayor Julian asked, “What’s your projection to start? Is this permit already issued? (Mr.

Bodem interjected that the permit has not yet been approved.) If you got the permit today, when would the work start?” Mr. Segovia said, “We’ll start with the removal part first. We’d like to get the plaques and pole off. I thought we could it at the back of the Veterans Memorial Plaza. Hopefully, we’ll be doing the demolition part while the steps to approve the permit are happening.” City Attorney Sinco then added, “Actually, the building permit was my suggestion. We wanted expert oversight to access, like traffic control, pedestrian awareness and things like that. A volunteer group may not be aware of all that City staff is expert in because they do it all the time. That was only the reason for the building permit. There won’t be a lot of work involved and that’s why we recommended no fee. It won’t take very long at all. And I would recommend you file the permit before you do anything. Just include the demolition work. If anyone has some insights for you, they’ll let you know. They’ll schedule some inspections on crucial matters. That’s really the only reason for it.”
Mr. Segovia said, “As far as traffic control, I do realize that the City does have responsibility for that.

I’ve been working in the streets all my life. That’s what I do. I do know about delineation, signage, closing the sidewalk down for a portion of time. We have a lot of experience in construction with our veterans. We don’t want or like any shortcuts. And we don’t want to do anything to upset the apple cart. If there’s oversight to be seen, it would be a hard hat and vest area. This will be a regular construction site. Just to make it clear, we should be going to the City planners for the permit?” Mr.

Bodem then added, “Come and see me because I’m excited about this. I’ll walk you over there and March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 13 introduce you to David (Rose) and we’ll fill out the paperwork for the permit.” Mr. Segovia said, “I’ll bring a hard hat for you.”
The second speaker was Mr. Lupe Alvarez who said, “I didn’t know it was going to be so smooth and easy. I thought it was going to be a presentation. I wasn’t aware of the previous presentation. So, I was here if the City agreed with the request, I’d be willing to offer my backhoe and do the work for the Vietnam Veterans and for all the veterans here. I dug up the one that’s there now and the one at the cemetery. I did the one where the barbecue pit area is at the Veterans Hall. All was pro bono.

When you’re ready, I’ll be happy to volunteer. I’m here to support the veterans.” Council Member Robles asked, “What will happen with the empty spot after the movement?” Mr.

Segovia said, “It will be taken all the way down. I spoke with Dean Teixeira, current owner of the hotel, and we’ll take it down to pavement level. All the concrete there should all be gone. We want to get down to the asphalt level. All the details haven’t been worked out with Dean, but he knows we’re going to jack hammer that down. We don’t know who will do the asphalting yet.” Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to approve Resolution No. 2022-22. Roll Call: All Ayes 5-0 Passed.

12. Low Carbon Transit Operations Program (LCTOP).

Written report: Shannon Sweeney, Public Works Director/City Engineer Recommendation: That the City Council adopt Resolution No. 2022-23 authorizing the execution of the Certification and Assurances and authorized agent forms for the Low Carbon Transit Operations Program (LCTOP) for the following project: Purchase of zero-emission transit bus for fixed route service with the funding amount of $553,688.00.

Mr. Bodem filled in for Ms. Sweeney who was absent. He gave a brief background saying that the City is going out for a grant for $553,688.00 for the purchase of an electric bus. He went on to say, “We will also be seeking other grants along the way for an electric bus. By year 2024, we have to go all electric. We do have other funds that will help if we don’t get these grants that will help us reach that $1.0M for a bus. We’re asking to apply for this grant in the amount of $553,688.00. As I said, we’ll be applying for other grants, so we don’t have to dip into the LTF Transit Fund, which has a cash balance fund of $785,618. Basically, the request is to approve applying for that grant.” CM Costa, Jr. asked, “We’re purchasing the bus for the City but it’s still Santa Maria Transit? (Mr.

Bodem responded, “Yes.”) Are they getting electric buses, too?” City Attorney Sinco said, “They’d have to because it is state mandated requirement. I don’t know where they are in the process.

There’s a lot of time, though, to meet the deadline but it just has to move along. Santa Maria may or may not be in the process right now.” CM Costa, Jr. then asked, “We’ll still have the two (2) buses that we have now and the same routes?” Mr. Bodem said, “Yes, there’s no change. This is only for the purchase of an electric bus, not any change in schedule.” March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 13 Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to approve Resolution No. 2022-23. Roll Call: All Ayes 5-0 Passed.

13. FUTURE AGENDA ITEMS
Mayor Julian said, “A proclamation for Shirley Boydstun for the April 26th meeting.” Mr. Bodem asked, “For the April 12th agenda, we have the cannabis discussion. Do you want to have this whole agenda, or do you want to knock some things off? We also have rent control topic that we’ve moved three times. So, we wanted to see if you wanted to have all of this or shift some of it.

The mayor said, “A lot of the items are for the Consent Calendar. Keep the audit. Don’t want to push that off. I don’t want to step on the Recreation Services Manager’s toes… but the agenda for April 12th doesn’t seem too busy.” CM Costa, Jr. questioned the three (3) jobs descriptions listed.

Mr. Bodem then said, “The job descriptions are existing, not new descriptions”. CM Ramirez said, “Put those on Consent Calendar, not Regular Business. The ones we had questions on were the new ones.” Mr. Bodem agreed to move those existing job descriptions to the Consent Calendar.

Mayor Julian said, “The Facility Use Application is a hot topic. Let’s keep for April 12th. Keep that in focus.” CM Ramirez asked what the ‘Co-Ed Adult Softball League’ item was. Mayor Julian said, “She (Hannah Fuentes) wants to talk about it. Like I said, I don’t want to push the department.” Mr.

Bodem added, “In talking to her, it seemed that she wanted to get going on that. There are some timelines that need to be met.”
CM Cardenas asked, “The Facilities Use Application. Is that looking at what we allow?” The mayor said, “Yes, and I think fees and deposits, like cleaning deposits, will also be discussed.” Ms. Amelia Villegas, Interim Facility Rental Coordinator, interjected, “No, in speaking with Hannah about this and from the last Council meeting, it was decided to split the two. Do the facility use application for the auditorium with all the changes relating to alcohol use and security, but separate the fee schedule for another meeting, not combine them.” Mayor Julian then said, “So, it sounds like the one about the change in alcohol use should move forward.” Ms. Villegas said, “Hannah and I had discussed whether to put it on this one or to bump the application change to the next one, just to make sure we were thorough in the research. The request is to bump it to the April 26th meeting.” Mr. Bodem said, “I don’t think there are any events where we need this before that date.” Mayor Julian said, “It seems to me that if we put an urgency block on having unlimited alcohol in the auditorium, we can say that that’s not permitted. To me, we have the discretion to say that, because of the history and because of the last incident, we should have that discretion.” City Attorney Sinco said, “I agree, Mr. Mayor. It’s our property. We can do whatever we want. No one has any right to drink alcohol on City property. It’s a privilege, not a right.” Ms. Villegas added, “Just an FYI, Mayor, we’ve already contacted people who have reservations throughout the year to say that we have a policy change. We’ve explained what that change is and the people we’ve spoken with have had no issues with the change.” The mayor asked about the Kiwanis and if they had any event planned in our auditorium. Ms. Villegas said that there’s a benefit dinner planned for May 28th, but they’ve already been advised of the alcohol use change, and they have no issues.

March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 13 CM Ramirez then asked, “One thing I don’t see on here is Finance talking about budget goals and things in April? Is that going to be a special meeting?” Ms. Lorena Zarate said, “I would like the goal setting session to go first. The Mayor’s Report says that we’re looking for a third party to do the goal setting. I think we want to schedule a date for that. We’d work off that date to schedule the budget workshop.” Mr. Bodem interjected saying, “Some of the people I’ve contacted are far too high, but I have some good options.” Ms. Zarate then said, “Goal setting, I think, we were talking about the end of April and followed by the budget workshop early, early May, just depending on when the goal setting is scheduled.” Mr. Bodem added, “Just to let you know, there’s the possibility that within the next week or so I could set something up.”

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Cardenas: Jack O’Connell playground update – For the playground ground cover, we wanted to use the rubberized material. There were two (2) major issues. One was that the resin needed was not available until end of the year. I also think we needed to spend certain funds (T-Mobile $50.0K grant) by the end of the fiscal year. The other issue is that the resin that is available fades quickly.

Given our weather, it’ll probably fade too fast for us. The other option then is to put in wood chips until the good resin is available.” Mayor Julian said, “Le Roy Park has wood chips. We need to get that playground equipment in.” CM Cardenas added, “There are a lot of kids that don’t have a place to play right now. The consensus then was to go ahead just to have a play structure now since we don’t have one and put wood chips in while we wait until we can get the actual resin we want.” Mr.

Bodem said that an RFP (request for proposal) went out for construction.

CM Ramirez: Tomorrow, 3/23, we’ll be meeting with Greg Hart, who is currently a Santa Barbara County Supervisor down in south county, who is running for the open assembly district seat. We will be talking about concerns and needs of Guadalupe.”
Mayor Julian:

There was an SBCAG meeting on 3/17 where an update on the Broadband Strategic Plan project was given.

I made a request for Cal Trans to update the City of Guadalupe on projects for Hwy 166 and Hwy 1 and the railroad tracks. We don’t know what’s going on and either does the developer. The developer is saying that they’re waiting for Cal Trans to tell them what to do. The signal light on Obispo is the responsibility of the owner but he can’t do anything without the plans approved by Cal Trans. Then there was the issue that we may have discussed before. They wanted the developer to put a sidewalk on the southside of Obispo Street all the way to the railroad tracks on the southside which is a “sidewalk to nowhere”. Then the kids or walkers have to cross the other side as opposed to Obispo Street. So, we’re asking Cal Trans to come before us to tell us what they’re doing. The railroad issue is also a problem because signalization has to be coordinated.

March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 13 Air Pollution Control District (APCD) – meeting was held on March 17th. In the Santa Maria Times, there was a study and a $300K grant for pollution. APCD said that Guadalupe is the worst in Santa Barbara County in terms of pollution. A lot is the sand, the blow and they’re also looking at pesticides and other things. APCD staff will come here and update us on what’s going on. That needs to be coordinated with that environmental grant that they received for the Guadalupe area.

At the March 10th Cal Vans meeting, it was said that there are a total of 646 active vans in the state of California. Of that, 549 are agricultural vanpools. 65 or so are for Santa Barbara County. 97 nonagricultural vanpools. Non-ag companies can contract with Cal Vans.

Oso Flaco Walk – This past weekend, there was a nature walk. The Little House by the Park, Beatitude House and Community Changers attended. It was bi-lingual. There were about 50 people…little kids there at the walk. We were talking to a lady that works in the Police Department.

You all know her but I’m not going to mention names because it’ll embarrass her. She said that she’s never been to Oso Flaco and never been to the Point Sal Walk. It was good to see the number of Spanish speaking who were there. Also, there was a fairly large number of Mixtecos. Ray Segovia led the walk.

Food Bank – We’re looking at one (1) additional day for the food distribution. We’re all seeing a great need as gas prices rise. We’re waiting for feedback from the County Food Bank to see if they can do a second Thursday. But Thursday is a busiest day for them so maybe another day but two times a month. But if we add another day, we’d need volunteers. City Attorney Sinco asked, “Would there be any consideration for a different time, or does it have to be during the day for this second food distribution? If you need volunteers, I know several, but they have full-time jobs. Maybe in the evenings?”
Mayor Julian said, “If we go in the afternoon, it could work but there are vegetables and frozen packages that come from the County Food Bank that we’d have to keep in the shade.” CM Cardenas added, “Can the food products be delivered later in the day?” The mayor then said, “We’re looking to see if we can actually do it again. Then we’re looking at pushing the distribution time out, but how would it affect our residents? It seems that there’d be more traffic in the afternoon. We need to do some more research on this. But right now, we’ll continue with the first Thursday of the month.

Ms. Cazenave, who was in the audience, asked about the hours. Mayor Julian said, “We get food products in about 10:00 a.m. We set up before 10:00 a.m. Everything’s bagged by about 20-30 volunteers. We get all food prepped and bagged and start the distribution at 11:30 a.m. Ms.

Cazenave said that she would love to come if it was later in the day as she works. The mayor said to maybe have one distribution in the morning and the other in the afternoon.

15. ADJOURNMENT
Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to adjourn the meeting. 5-0 Passed. Meeting adjourned at 7:00 p.m.

March 22, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 13 Prepared by: Approved by:
_______________________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Agenda Item No. 7E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022

_______________________________ _________________________________ Presented by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director / City Engineer
SUBJECT: Local Transit Fund (LTF) / Transportation Development Act (TDA), 2022 – 2023 Claim RECOMMENDATION:

That the City Council adopt Resolution No. 2022-24 approving the Transportation Development Act (TDA) Claim 2022-2023.

DISCUSSION:

The City’s transit budget is funded with a variety of federal, state, and local funding, including, the Local Transit Fund (LTF) which was created by the Transportation Development Act (TDA) and is made up by state sales tax funds. LTF funds are distributed to each county in the state and, in the case of our county, are administered and distributed by the Santa Barbara County Association of Governments (SBCAG).

SBCAG released this year’s 2022 – 2023 distribution of LTF funds March 3, 2022.

As part of the annual application (Claim) process for LTF funds, City staff is requesting a review and adoption of the attached Resolution which, 1) authorizes the City Public Works Director, Shannon Sweeney, to submit the Claim as well as all future related LTF documents on behalf of the City and, 2) authorize the Claim for the identified amounts.

ATTACHMENTS:

1. Resolution No. 2022-24

2. TDA Claim 2022-23
Shannon Sweeney

RESOLUTION NO. 2022-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE

AUTHORIZING THE FILING OF A CLAIM WITH THE SANTA BARBARA COUNTY

ASSOCIATION OF GOVERNMENTS FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2022-2023
WHEREAS, the Transportation Development Act (TDA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund for use by eligible claimants for various transportation purposes; and
WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations thereunder (21) Cal. Code of Regulations Sections 6600 et seq.) a prospective claimant wishing to receive an allocation from the Local Transportation Fund or State Transit Assistance fund shall file its claim or amended claim with the Santa Barbara County Association of Governments.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

1. That Shannon Sweeney, City of Guadalupe Public Works Director is authorized to execute and file an appropriate claim and necessary claim amendments pursuant to the terms of the TOA, as amended, and pursuant to applicable rules and regulations promulgated there under, together with all necessary supporting documents, with the Santa Barbara County Association of Governments for an allocation of TDA in FY -2022—2023.

2. The authorized claim includes $ 13,038.00 for regional transportation planning, $ 8,870.00 for pedestrian and bicycle facilities, $ 470,490.00 for transit or paratransit purposes, and $0 for street and road purposes.

3. That a copy of this resolution be transmitted to the Santa Barbara County Association of Governments in conjunction with the filing of the claim.

4. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of April, 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-24, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 12, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
ATTACHMENT 2

Agenda Item No. 7F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: City Hall structural assessment and design services RECOMMENDATION:

That City Council approve an agreement with Ashley and Vance Engineering Inc. (Ashley and Vance) to perform a structural assessment of City Hall in preparation for roof replacement, and if warranted, design drawings and specifications for construction.

DISCUSSION:

The building at 918 Obispo St., Guadalupe, was originally built in 1930 as a school. The building has been repurposed several times. Most recently, it has served as City Hall, housing offices for administration, building/planning, finance, public works, police, and fire. The original auditorium continues to be rented out as a banquet facility and gymnasium. The building is fondly remembered as a schoolhouse by Guadalupe residents and its auditorium is well used for sports and parties. Its belltower can be seen throughout Guadalupe.

Although the building contains significant character and is a prominent feature of the community, it is not listed as a historical facility.

The building itself has fallen into disrepair. Numerous roof issues were identified in 2011. At the time, the City did not have funding to make necessary repairs. The City has identified roof replacement of this building as a priority and needs the expertise of a structural engineer to evaluate the structural condition of the building and make recommendations on additional structural repairs needed, especially relating to the condition of the rafters, wall studs, and floor joists around the perimeter of the building. The recent availability of stimulus funding has provided a unique opportunity to address this issue.

The City issued a Request for Proposals on February 25, 2022. The City received proposals from two local structural engineering consultants by the proposal deadline of March 22, 2022. Both proposals were evaluated for criteria including: project understanding, knowledge, and approach; project team, organization, and management; technical qualifications the project team; scope of services; and work breakdown and schedule.

Shannon Sweeney

While both proposals demonstrated experience in evaluating structural integrity of older buildings, including unreinforced masonry, only Ashley and Vance’s proposal indicated that the project team included a licensed structural engineer, which was a specific requirement in the Request for Proposals.

Ashley and Vance’s proposal also provided a more comprehensive work breakdown and fee schedule and shows two phases of work. The first phase includes $27,350 for project management, project meetings, building evaluation, and the evaluation report. The second phase is an estimated $43,145 for design and bidding services. Cost of phase two can only be confirmed after the final structure evaluation provided in the building improvement options selected for construction. At that time an adjusted contract be can be negotiated with the City.

ATTACHMENTS:

1. Ashley and Vance proposal

2. Resolution No. 2022-25

3. Agreement
Your Local AV Office:
www.ashleyvance.com

OFFICE LOCATION

PRINCIPALS
TEAM
Over 90 Team Members
43 Licensed Engineers
8 Licensed Structural Engineers
33 Engineers In Training

REGISTRATIONS
NAICS Code: 541330
DUNS: 010311847
CAGE CODE: 60T94
UBI: 110855

SAN LUIS OBISPO, CALIFORNIA
1229 Carmel Street
San Luis Obispo, CA 93401

PRINCIPALS
Charles R. Ashley, Jr., SE
(805) 545-0010 x111
[email protected]
Ian Shoebridge, SE
(805) 545-0010 x116
[email protected]
Nick Wetzel, SE
(805) 545-0010 x146
[email protected]
Shannon Jessica, PE
(805) 545-0010 x114
[email protected]
Truitt G. Vance, PE
(805) 545-0010 x112
[email protected]

WHO WE ARE
From its inception in 2005, the company has focused on serving the best interests of the client by utilizing experience in the engineering and construction industry to turn concepts into constructible realities.

Ashley & Vance Engineering has developed project teams that have built a reputation for delivering practical and cost-effective engineering designs, on time and on budget. Our design philosophy has been shaped by the individual experience of each principal to create a thoughtful, real world approach to construction. We are good listeners and always put ourselves in our client’s shoes to help us succeed together.

COMPANY RESOURCES
We successfully integrate the best people with the best technology throughout our eight locations, enabling us to combine large firm resources with small firm efficiency. Our strong local presence established in each of those locations allows us to take pride in the relationships we forge and the clients we serve. Our firm offers technical expertise in civil and structural engineering, from entitlements to construction documents.

We have a wide range of experience in production housing, multifamily and RCFE projects, hotels, wineries, resorts, public works, infrastructure, industrial, education, and aerospace projects.

With a dedicated BIM Manager and drafting department to draft and coordinate in Revit and Autodesk BIM 360, we can deliver LOD 350 or other level models as requested by clients.

We have 8 office locations, with professional engineering licenses in Alabama, Arizona, California, Colorado, Florida, Hawaii, Idaho, Kansas, Maryland, Missouri, Montana, Nevada, New Mexico, Oregon, Pennsylvania, Texas, Utah, Virginia, Washington, and Wyoming. • We demonstrate the ability to successfully complete contracts as the engineer of record for projects through professionalism and positive relationships with all parties involved
• We have the resources of an 90+ person multidisciplinary firm and offer a large core group of licensed civil and structural engineers that have been with Ashley & Vance Engineering for many years • We understand how to use the correct design strategy and tools for the job in order to be efficient
• We regularly produce complete construction documents and follow the construction through completion
We appreciate your time and consideration of our team.

Sincerely,
Ian Shoebridge, SE
Principal Engineer
Ashley & Vance Engineering, Inc.

ATTACHMENT 1
www.ashleyvance.com
Ashley & Vance Engineering is unique.

Our clients say we are all about...

Service Oriented
We are known for our proactive and responsive communication, from the project start through the very end. A successful project does not consist solely of delivering a paper product by a certain date. We believe in partnering with each team member (Cal Poly, fellow consultants, authority having jurisdiction (AHJ), and Contractor) to ensure each project’s goals are achieved.

Team Oriented
We are strong advocates for the client and fellow consultants and can be counted on to meet deadlines. We also understand the importance of thinking “beyond our scope” and viewing the overall project. We can leverage our vast project experience to assist other team members regardless of discipline or scope. Our scope is a successful project.

Quality Oriented
We strive to provide clear, concise products, and services that lay the groundwork for a project that is on time and on budget. No solution, no matter how creative or innovative, will be regarded as such if the information cannot be conveyed to those tasked with implementing it. From defining the project scope and objectives, through close coordination and communication with other team members, to our internal review at each step in the design process, our focus is always on making the project a buildable reality.

Solution Oriented
We offer innovative yet pragmatic solutions. We recognize a solution can take many forms. As engineers, we are tasked with taking the complex and making it simple; and simple equals constructible. We draw upon our personal backgrounds in construction/construction management in leading our teams towards a design that does more than work – it adds value to the project.

And this project is personal...

Victor Ramos, PE
As a Guadalupe native, Victor is the dedicated senior team member who will be helping lead this project. He spent his childhood years participating in various activities within the community and attended both Mary Buren and Kermit McKenzie schools. He attended many events in the building, including several seasons of basketball and volleyball games and performed in the main auditorium. These experiences have allowed him to get to know the structure well. He is eager and excited at the opportunity to put his expertise to work in the community where many of his friends and family still live.

PROJECT UNDERSTANDING & APPROACH
We implement and utilize the following management techniques to ensure successful and complete projects:
• Define clear project scope and objectives with the identified City project proponent(s) • Prepare a proposal for identified scope including:
• List of key work items
• Schedule (to include due dates for City staff input and products) • List of any sub-consultants required for completion of work • Cost proposal for mutual agreement prior to project start • Define our project team members and establish channels of communication • Maintain clear communication between the project lead and City project proponent • Coordinate periodic meetings with project team members and City project proponent • Monitor the scope, schedule, and budget and make appropriate, clearly communicated, and agreed upon adjustments as necessary throughout project • Obtain necessary project information by:
• Completing research of City archives of record drawings • Contacting affected utility companies
• Performing facility investigation
• Researching code requirements
• Any other record searches required to complete the work • Complete preliminary reports or studies, such as a building assessment, as required in the project scope
• Prepare and submit draft plans, specifications, and construction esti mate for City review and comment, and address returned comments at 60%, 90%, and 100% stages.
• Prepare plans using Computer Aided Design (CAD) and other software • Communicate with appropriate public agency staff to ensure mutual interpretation of applicable codes to avoid unnecessary or inefficient design changes • Submit plans to the Building Division for building permits and addressing comments (resubmit as needed)
• Provide Quality Assurance and Quality Control internal and external reviews • Engage in public review process if required in the scope • Prepare and submit completed approved bid package to include: plans, specifications, and construction estimates signed and stamped by the professional of record • Prepare record drawings for the City based on red line plans after construction work is complete
Our unique business model sets us apart from other firms. We leverage technology to share knowledge and resources across offices, personal backgrounds, and specialties. This allows us to be efficient yet adaptive to our client’s needs. www.ashleyvance.com

TEAM MEMBERS
Ian Shoebridge, SE
(805) 545-0010 x111
[email protected]
Victor Ramos, PE
(805) 545-0010 x128
[email protected]
Mika Daniel, PE
(805) 545-0010 x171
[email protected]
Ian will serve as the Structural Engineer of Record (SEOR) for the project. His primary duties will include oversight and management of the structural design and engineering team, performing quality reviews of construction documents and assistance with construction administration during the bidding and construction phases.

As the structural Project Engineer, Mika fills a number of roles including report preparation, design calculations and structural analysis & detailing. Mika will provide assistance with construction administration during the bidding and construction phases.

Considering his close ties to the Guadalupe community and engineering experience, Victor will fill the role of Senior Structural Engineer and perform the initial exploratory site visit. In addition, he is responsible for providing recommendations based on the initial findings and performing the more intensive structural calculations and details needed for the project. He will also provide assistance with construction administration during the bidding and construction phases.

With his master’s degree in civil engineering from Cal Poly, San Luis Obispo, Ian is well prepared to tackle any complex project. His design, project management, leadership, and mentorship work is respected by those he works with as he pushes teams and individuals through complicated designs or demanding coordination efforts. Over the years, Ian’s designs have incorporated all types of design materials including concrete, masonry, steel and wood framing systems, as well as retrofits of unreinforced masonry.

He has a relentlessly analytical approach and is often tasked with the firm’s most difficult and challenging projects. He is an approachable, solution-oriented, communicative, and pragmatic team member and embodies those characteristics long-established as part of the reputation at Ashley & Vance Engineering.

Ian’s extensive experience includes coordinating and interfacing with other design consultants, contractors, clients, and government agencies in order to meet the needs of the project. He strives to develop buildable designs by thinking from the client’s perspective, working through all phases of work ranging from conceptual design documents through construction completion including coordinating with the general contractor throughout the building phase.

Having spent time in the field, he has an appreciation for what it takes to translate construction drawings into a completed structure as well as an understanding of the importance of communication.

Ian’s designs cover a wide range of projects including Department of State Architect (DSA), Office of Statewide Health Planning and Development (OSHPD), public works and infrastructure, large-scale water reclamation facilities, commercial buildings, and multi- and single-family residential.

PROFESSIONAL REGISTRATIONS
Professional Structural Engineer
CA S6293
Professional Civil Engineer
CA C79205

EDUCATION
Master of Science, Civil Engineering
Bachelor of Science, Civil Engineering
California Polytechnic State University,
San Luis Obispo

PROFESSIONAL AFFILIATIONS
American Society of Civil Engineers
(ASCE), Member
American Institute of Steel Construction
(AISC), Professional Member
Ian Shoebridge, SE

PRINCIPAL ENGINEER
[email protected] | 805.545.0010 x 116 | 1229 Carmel Street, San Luis Obispo, CA 93401 Victor is a Guadalupe native who went on to earn a BS degree in Architectural Engineering from Cal Poly, San Luis Obispo. After graduating he relocated to the San Francisco Bay Area to work in architectural precast concrete and podium structures before joining Ashley & Vance. While at Ashley & Vance he earned his MS in Civil Engineering at San Jose State University.

He has extensive experience navigating the unique challenges and nuances that come with rehabilitating and retrofitting existing structures. This experience ranges from adding new openings in brick walls to a historic building in downtown Paso Robles to providing seismic evaluations,retrofits, remodeling and repurposing existing buildings throughout the Bay Area. His excellent communication skills and time management make him an excellent addition to any team.

Victor is always excited to tackle new challenges and has gained tremendous experience through a wide variety of projects located throughout California.

PROFESSIONAL REGISTRATIONS
Professional Civil Engineer
CA C86568

EDUCATION
Master of Science, Civil Engineering
San Jose State University
Bachelor of Science, Architectural Engineering,
California Polytechnic State University,
San Luis Obispo
Victor Ramos, PE

SENIOR STRUCTURAL ENGINEER
[email protected] | 805.545.0010 x 128 | 1229 Carmel Street, San Luis Obispo, CA 93401 Mika joined the San Luis Obispo office as a structural project engineer shortly after completing both her Bachelor’s and Master’s degrees in Architectural Engineering at Cal Poly. Dedicated to meticulous quality and consistency in all stages of her work, she collaborates well with industry professionals to bring various types of projects from inception to completion.

Her work to date includes single-family, multifamily, tract, and high-end custom residential, assisted living, mixed-use, and public works projects.

Most recently, she was an essential part of the team working on the Morro Bay Water Reclamation Facility project, with an estimated cost of $126M with her role requiring high levels of organization and consistent attention to detail.

Beyond the office, Mika has presented research at the 2018 U.S. National Conference on Earthquake Engineering as well as the 2018 ASCE Convention.

Her research in structural resiliency and sustainability focused on material selection in designs with a specific look at mass-timber, cross-laminated timber (CLT), and post-tensioned timber buildings and benefits. Her critical thinking, communication skills, contributions to team dynamics, and time management efforts make her an integral part of design teams, while her curiosity for her field on industry studies, standards, and trends significantly contributes to the company’s collective knowledge.

Mika approaches each project with enthusiasm and a collaborative attitude that fosters productivity and efficiency. Her focus, technical abilities and communication skills make her a strong asset to any project.

PROFESSIONAL REGISTRATIONS
Professional Civil Engineer
CA C90958

EDUCATION
Master of Science, Architectural Engineering
California Polytechnic State University
San Luis Obispo
Bachelor of Science, Architectural Engineering,
California Polytechnic State University,
San Luis Obispo
Mika Daniel, PE

STRUCTURAL PROJECT ENGINEER
[email protected] | 805.545.0010 x 171 | 1229 Carmel Street, San Luis Obispo, CA 93401

RELEVANT

PROJECTS
Mission San Luis Obispo de Tolosa | San Luis Obispo
SITE Remodel of a existing historic structure
Provided structural engineering services for the interior remodel of a portion of an iconic building in the heart of San Luis Obispo. As part of the remodel, existing shearwalls were removed and replaced with new steel frames.

Carpinteria City Hall | Carpinteria, CA
SITE Remodel and addition to an existing civic building Provided structural engineering services for the interior remodel of and addition to the existing City Hall. Structural improvements included new roof and floor framing, remodel of the lobby area and modifications to the existing storefront.

Atascadero Library | Atascadero, CA
SITE Exiting building conversion to a public library
Provided structural engineering services from design through construction under City requirements for the conversion of an existing two-story building into a public library. Due to the change of occupancy and resulting increased loading requirements, a complete lateral analysis and upgrade of the existing lateral system was performed.

Open Window | Stockton, CA
SITE Multi-building, mixed use development project
Provided structural engineering services and design documents for four existing unenforced masonry (URM)/steel/wood framed buildings. Services included seismic evaluation in accordance with ASCE41 criteria, seismic analysis and retrofit detailing.

Sauer Building Upgrade & Retrofit | San Luis Obispo, CA SITE Upgrade and retrofit to an existing downtown structure Provided structural engineering services for the tenant improvement and seismic upgrade of an existing two-story commercial and residential structure. Existing construction consisted of two different types of construction including wood framing and unreinforced masonry (URM).

Escalante Meadows | Guadalupe, CA
SITE Multi-building, multi-family residential development Provided civil & structural engineering services for thirteen (13) different structures including ten (10) multi-story residential buildings, a community building, maintenance building and mail building.

SCOPE OF SERVICES
Scope of services based on the Request for Proposals for Structural Engineering Services submitted by the City of Guadalupe for the City Hall Roof Replacement advertised on February 25, 2022. The following services are for the period from initial structural observation through bidding:

TASK SERIES 1 – PROJECT MANAGEMENT/GENERAL

1. Consult with the Public Works Director, other sub-consultants, and the General Contractor.

2. Manage deliverables and overall project schedule.

TASK SERIES 2 - PROJECT MEETINGS

1. Onsite kickoff meeting: review scope of required services, design expectations, obtain background information, establish schedule for completion and develop communication process. One (1) meeting.

2. Remote Progress meetings: facilitate monthly progress meetings with applicable project team members to provide project status update, discuss design details, and budget. Include at least one additional meeting for discussion of comments on draft preliminary and final product. Prepare meeting agenda and meeting minutes. Two (2) meetings.

3. Meet with City staff to discuss the results of the structural evaluation and determine the scope of the construction project. One (1) meeting.

TASK SERIES 3A - DESIGN SERVICES (EVALUATION & REPORT)

1. Field Observation. Visit the site to observe the existing structure for visible structural deficiencies including an ASCE41 Tier 1 Seismic evaluation. Two (2) visits.

2. Provide a structural evaluation and analysis report. Report shall include the results of our findings during the field observation, ASCE41 Tier 1 checklist and recommendations for necessary structural repairs or remediation.

SCOPE OF SERVICES (CONT.)
Due to the extent of unknowns (both in the condition of the existing building and desired improvements by the City of Guadalupe) the fees listed for the services provided under TASK SERIES 3B are estimates only based on an assumed level of structural engineering effort. This level of engineering effort is to be confirmed once the final structural evaluation has been provided and the building improvement options have been selected for construction. At that time, an adjusted contract fee shall be negotiated with the City of Guadalupe.

TASK SERIES 3B – DESIGN SERVICES (DESIGN DOCUMENTS)

1. Design Development - Develop key structural design criteria for the project along with a preliminary list of applicable drawings and specifications. Key site considerations will be noted as well.

2. 60% Design - Develop preliminary design, including drawings and specifications, sequence of construction, site considerations, and cost estimate.

3. 90% Design - Develop preliminary design, including drawings and specifications, sequence of construction, site considerations, and cost estimate.

4. 100% Design (bid documents) - Finalize drawings and specifications, sequence of construction, site considerations, processes and cost estimate.

5. Perform the required Structural Engineering Calculations. Calculations shall cover all structural systems required to satisfy the minimum requirements of the governing building code.

6. Satisfy Building Department Plan Check Corrections: All Corrections shall be addressed in a timely manner.

TASK SERIES 4 - BIDDING SERVICES

1. Facilitate timely responses to bid questions.

Any services after bidding (including all construction administration) will be provided on an hourly time & material (T&M) basis and will be negotiated with the City of Guadalupe based on the scope of work selected for construction.

INSURANCE
Ashley & Vance Engineering, Inc. carries both professional and general liability insurance.

Certificates will be issued upon request. Please see attached sample certification on the following page.

We would like to take this opportunity to highlight two items for further discussion:

1. Our policy’s Notice of Cancellation (NOC) endorsements cannot comply with the provisions outlined in the original Request for Proposal (RFP) and subsequent Addendum 1.

2. Regarding the Prohibition of Undisclosed Coverage Limitations of Consultant Agreement as outlined in the original RFP, we would request further review of our specific policies (including all endorsements) by the City of Guadalupe for confirmation of compliance prior to execution of Contract.

ANY PROPRIETOR/PARTNER/EXECUTIVE
OFFICER/MEMBER EXCLUDED?

INSR ADDL SUBR

LTR INSD WVD

PRODUCER CONTACT
NAME:

PHONE FAX
(A/C, No, Ext): (A/C, No):

E-MAIL
ADDRESS:

INSURER A :

INSURED INSURER B :

INSURER C :

INSURER D :

INSURER E :

INSURER F :

POLICY NUMBER POLICY EFF POLICY EXP TYPE OF INSURANCE (MM/DD/YYYY) (MM/DD/YYYY) LIMITS

AUTOMOBILE LIABILITY

UMBRELLA LIAB

EXCESS LIAB

WORKERS COMPENSATION

AND EMPLOYERS' LIABILITY
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

AUTHORIZED REPRESENTATIVE
EACH OCCURRENCE $
DAMAGE TO RENTED CLAIMS-MADE OCCUR PREMISES (Ea occurrence) $ MED EXP (Any one person) $
PERSONAL & ADV INJURY $
GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $

PRO- POLICY JECT LOC PRODUCTS - COMP/OP AGG
OTHER: $

COMBINED SINGLE LIMIT
(Ea accident) $
ANY AUTO BODILY INJURY (Per person) $

OWNED SCHEDULED
AUTOS ONLY AUTOS BODILY INJURY (Per accident) $

HIRED NON-OWNED PROPERTY DAMAGE
AUTOS ONLY AUTOS ONLY (Per accident) $
$

OCCUR EACH OCCURRENCE
CLAIMS-MADE AGGREGATE $
DED RETENTION $
PER OTHSTATUTE ER
E.L. EACH ACCIDENT
E.L. DISEASE - EA EMPLOYEE $
If yes, describe under
DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT INSURER(S) AFFORDING COVERAGE NAIC #

COMMERCIAL GENERAL LIABILITY
Y / N
N / A
(Mandatory in NH)

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

CERTIFICATE HOLDER CANCELLATION
ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
$
$
$
$
$
The ACORD name and logo are registered marks of ACORD
11/4/2020
License # 0305584
(805) 543-6887 387 (805) 543-3064
13056
Ashley & Vance Engineering, Inc.
1413 Monterey St.

San Luis Obispo, CA 93401
22357
10346
A 2,000,000
PSB0006591 11/2/2020 11/2/2021 1,000,000
10,000
2,000,000
4,000,000
4,000,000
B 1,000,000
51UECFN7640 11/2/2020 11/2/2021
C
EIG273055702 11/2/2020 11/2/2021 1,000,000
1,000,000
1,000,000
D Professional Liabili ANE41910-01 11/2/2020 Each Claim 2,000,000 D Professional Liabili ANE41910-01 11/2/2020 11/2/2021 Aggregate 4,000,000 Re: Proof of Insurance.

Proof of Insurance
ASHL&VA-01 PATRA01
Morris & Garritano Insurance Agency, Inc.

PO Drawer 1189
San Luis Obispo, CA 93406
Jackie Bonini
[email protected]
RLI Insurance Company
Hartford Accident and Indemnity Company
Employers Preferred Insurance Company
QBE Insurance Corp
X
11/2/2021
X
X
X X
X
2022 HOURLY

RATE SCHEDULE
www.ashleyvance.com
All invoices are billed on a monthly basis, due and payable upon receipt.

A 1½% monthly finance charge may be assessed for payments greater than 30 days past due. Ashley & Vance Engineering, Inc. may suspend services until account is brought current.

As of January 1, 2022, rates for the San Luis Obispo office shall be as follows:

HOURLY BILLING RATES
Principal Engineer $225
Senior Engineer $185
Project Engineer $150
CAD Technician $100
Office/Clerical $85
Deposition / Trial Testimony $450

EXPENSE REIMBURSEMENT RATES
Reproduction, Packing, & Shipping Cost + 15%
Commercial Travel Cost + 15%
Automobile Travel $0.56/mile
Accommodations / Subsistence Published GSA Rate
Subconsultants Cost + 15%
Ashley&Vance
E N G I N E E R I N G , I N C Work Breakdown & Fee Schedule Work Breakdown assumes a duration of 24 weeks (initial field observation through bidding) Principal
Engineer
Senior
Engineer
Project
Engineer BIM/CAD
225.00$ 185.00$ $ 150.00 $ 100.00
1 Consult with the Public Works Director, other sub-consultants, and the General Contractor. 8 20 8 4
2 Manage deliverables and overall project schedule. 6 12 0 0 Total Hours 14 32 8 4
Sub-total 3,150.00$ 5,920.00$ $ 1,200.00 $ 400.00
TASK SERIES 2 - PROJECT MEETINGS
1 Onsite kickoff meeting: review scope of required services, design expectations, obtain background information, establish schedule for completion and develop communication process. One (1) meeting. 8 8 8 0 2 Remote Progress meetings: facilitate monthly progress meetings with applicable project team members to provide project status update, discuss design details, and budget. Include at least one additional meeting for discussion of comments on draft preliminary and final product. Prepare meeting agenda and meeting minutes. Two (2) meetings. 4 4 0 0
3 Meet with City staff to discuss the results of the structural evaluation and determine the scope of the construction project. One (1) meeting. 8 8 0 0 Total Hours 20 20 8 0
Sub-total 4,500.00$ 3,700.00$ $ 1,200.00 $ -
TASK SERIES 3A - DESIGN SERVICES (EVALUATION REPORT)
1 Field Observation. Visit the site to observe the existing structure for visible structural deficiencies including an ASCE41 Tier 1 Seismic evaluation. Two (2) visits. 0 12 12 0
2 Provide a structural evaluation and analysis report. Report shall include the results of our findings during the field observation, ASCE41 Tier 1 checklist and recommendations for necessary structural repairs or remediation. 2 6 10 2
Total Hours 2 18 22 2
Sub-total 450.00$ 3,330.00$ $ 3,300.00 $ 200.00
TASK SERIES 1 - PROJECT MANAGEMENT/GENERAL $ 10,670.00
$ 9,400.00
$ 7,280.00
Ashley&Vance
E N G I N E E R I N G , I N C Work Breakdown & Fee Schedule Work Breakdown assumes a duration of 24 weeks (initial field observation through bidding) Principal
Engineer
Senior
Engineer
Project
Engineer BIM/CAD
225.00$ 185.00$ $ 150.00 $ 100.00
TASK SERIES 3B - DESIGN SERVICES (DESIGN DOCUMENTS)*
1 Design Development - Develop key structural design criteria for the project along with a preliminary list of applicable drawings and specifications. Key site considerations will be noted as well. 4 8 40 16 2 60% Design - Develop preliminary design, including drawings and specifications, sequence of construction, site considerations, and cost estimate. 4 8 40 16
3 90% Design - Develop preliminary design, including drawings and specifications, sequence of construction, site considerations, and cost estimate. 2 4 20 8
4 100% Design (bid documents) - Finalize drawings and specifications, sequence of construction, site considerations, processes and cost estimate. 1 2 10 4
5 Perform the required Structural Engineering Calculations. Calculations shall cover all structural systems required to satisfy the minimum requirements of the governing building code. 4 8 40 0
6 Satisfy Building Department Plan Check Corrections: All Corrections shall be addressed in a timely manner. 2 4 20 4
Total Hours 17 34 170 48
Sub-total 3,825.00$ 6,290.00$ $ 25,500.00 $ 4,800.00
TASK SERIES 4 - BIDDING SERVICES
1 Facilitate timely responses to bid questions. 2 8 4 2 Total Hours 2 8 4 2
Sub-total 450.00$ 1,480.00$ $ 600.00 $ 200.00
$ 40,415.00
$ 2,730.00
*Due to the extent of unknowns (both in the condition of the existing building and desired improvements by the City of Guadalupe) the fees listed for the services provided under Task Series 3b are estimates only based on an assumed level of structural engineering effort. This level of engineering effort is to be confirmed once the final structural evaluation has been provided and the building improvement options have been selected for construction. At that time, an adjusted contract fee shall be negotiated with the City of Guadalupe.

RESOLUTION NO. 2022-25

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE
APPROVING A CONTRACT WITH ASHLEY AND VANCE ENGINEERING INC.

FOR A STRUCTURAL ASSESSMENT OF CITY HALL
WHEREAS, the City has identified roof replacement of City Hall as a priority and needs the expertise of a structural engineer to evaluate the structural condition of the building and make recommendations on additional structural repairs needed, especially relating to the condition of the rafters, wall studs, and floor joists around the perimeter of the building, and following, to provide design services for construction; and
WHEREAS, the availability of stimulus funding has provided a unique opportunity to address this issue, with up to $400,000 to address design and construction; and WHEREAS, the City received proposals from two local structural engineering consultants, both of whom demonstrated experience in evaluating structural integrity of older buildings; and WHEREAS, the proposal from Ashley and Vance Engineering Inc. included a more comprehensive scope of work as well as a licensed structural engineer on the project team.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The Mayor is authorized to enter into an agreement with Ashley and Vance Engineering, Inc., a copy of which is attached to the staff report for this item, in the amount of $70,495.00 ($27,350 for phase 1 and $43,145 for phase 2) for structural assessment and design services, per their proposal, a copy of which is also attached to the staff report for this item.

SECTION 2. Authorize the City Administrator to approve change orders to this contract up to 15% of the bid price, if deemed necessary.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of April 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 2

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-25, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 12, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
City Atty Rev 8/21 1

AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND
ASHLEY AND VANCE ENGINEERING, INC.

THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 12th day of April 2022, by and between the CITY OF GUADALUPE, a municipal corporation ("City") and Ashley and Vance Engineering, Inc. (Ashley and Vance), a California corporation ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 19 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of one (1) year from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit A (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, subconsultant contracts, and miscellaneous expenses. City shall independently review each invoice submitted by Consultant to determine whether the work performed, and expenses incurred, are in compliance with the provisions of this ATTACHMENT 3
City Atty Rev 8/21 2
Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c).

In the event City disputes any charges or expenses, City shall return the original invoice to Consultant with specific items in dispute identified for correction and re-submission.

All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within thirty (30) days of receipt of Consultant's invoice.
(d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, paper files, and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this City Atty Rev 8/21 3
Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City.

Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control.

Neither City nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that Consultant or any of Consultant's officers, employees or agents are in any manner officials, employees or agents of City. (c) Neither Consultant nor any of Consultant's officers, employees or agents shall obtain any rights to retirement, health care or any other benefits which may City Atty Rev 8/21 4
otherwise accrue to City's employees. Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant will comply with all conflict-ofinterest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest with the Fair Political Practices Commission. Therefore, it is incumbent upon Consultant to notify that City of any staff changes relating to this Agreement.

City Atty Rev 8/21 5
A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant, unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection B.
____________
Initials
B. In accomplishing the scope of services of this Agreement, Consultant will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, Consultant shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant, its officers, employees, agents or subconsultants, shall not, without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
(c) If Consultant, or any officer, employee, agent or subconsultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.

City Atty Rev 8/21 6
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.

Section 15. Indemnification.
(a) Indemnification and Defense for Professional Services: To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") from and against any and all claims, losses, liabilities, damages, costs and expenses, including reasonable attorney's fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant's proportionate percentage of fault. Consultant's percentage of fault shall be determined, as applicable, by a court of law, jury or arbitrator. In the event any loss, liability or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant's percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant's proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the City.
(b)(1) For All Other Liabilities: City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, City Atty Rev 8/21 7
directors, sub consultants or employees, committed in performing any of the services under this Agreement.
(b)(2) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided in (b)(1) above, Consultant, upon notice from City, shall defend Indemnitees at Consultant's expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. The insurance required to be maintained by Consultant under Section 16 shall ensure Consultant's obligations under this section. The provisions of this section shall survive the expiration or earlier termination of this Agreement. (c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant, its agents, representatives, or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request.

Prior to the beginning of and throughout the duration of the Work, Consultant and its subconsultants shall maintain insurance in conformance with the requirements set forth below.

Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement, or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Consultant or its subconsultants in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to City.

Consultant shall provide the following types and amounts of insurance. Without limiting Consultant’s indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:

City Atty Rev 8/21 8
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement, along with a waiver of subrogation endorsement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: Consultant shall maintain limits of insurance no less than:
(1) General Liability Insurance: Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy shall provide or be endorsed to provide that City and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. This insurance and any umbrella or excess liability insurance shall be maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers' Compensation and Employer's Liability: Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Consultant’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Consultant shall require each subConsultant to similarly maintain Workers’ Compensation Insurance and City Atty Rev 8/21 9
Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subConsultant’s employees. Consultant shall submit to City. (4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Consultant shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability.

Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(6) Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a Consultant’s Pollution Liability form or other form acceptable to City providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) Notice of Cancellation: Each insurance policy required by this Agreement shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City by Consultant.
(2) Primary/noncontributing: Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by City shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or City Atty Rev 8/21 10
be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City before the City’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against City, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City and shall require similar written express waivers. (5) Enforcement of Contract Provisions (non estoppel): Consultant acknowledges and agrees that any actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligations on the City nor does it waive any rights hereunder.
(6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. (7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. (8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.

City Atty Rev 8/21 11
(9) Pass through Clause: Consultant agrees to ensure that its subconsultants, subconsultants, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the project will be submitted to City for review. (10) City’s Right to Revise Requirements: The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City and Consultant may renegotiate Consultant’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by City.
(12) Timely Notice of Claims: Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(13) Additional Insurance: Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Continuity of Personnel. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the City Atty Rev 8/21 12
services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 20. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Section 21. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

City Atty Rev 8/21 13
Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Ian Shoebridge
Ashley and Vance Engineering, Inc.
1229 Carmel St.

San Luis Obispo, CA 93401
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 24. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 25. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 26. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 27. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 28. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.
14 Section 29. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 30. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement.

No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 31. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 32. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.

Consultant:

By:_________________________________
Title:_______________________________
By:_________________________________
CITY:

CITY OF GUADALUPE
By:______________________________
Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________________
City Atty Rev 8/21
Title:_______________________________ Philip Sinco, City Attorney

Agenda Item No. 7G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Thomas Brandeberry Todd Bodem, City Administrator
Los Amigos de Guadalupe
SUBJECT: Cannon Corporation Additional Service Agreement No. 2 RECOMMENDATION:

It is recommended that the City Council approve the Cannon Corporation’s Additional Service Agreement No. 2 and approve an additional $30,065 to allow them to continue their work.

DISCUSSION:

The LeRoy Park Rehabilitation project, due to change orders and add days, has extended into April of 2022, based on Quincon’s three-week look-ahead schedule. Cannon Corporation is critically needed to ensure that all work, including punch lists and require contract deliverables, are completed by Quincon.

As long as Quincon is on-site completing their remaining scope of work, Cannon, representing the city, must be on-site too as the construction inspector. While the scope of work is unchanged, the time frame for doing the inspection work has lengthened by four months. Cannon has requested an additional $30,065 to complete their work which requires a Construction Inspector on site. The remaining funds available for the LeRoy Park project can cover these funds.

ATTACHMENTS:

1. Cannon Corporation Additional Service Agreement No.2

2. Cannon Ad Service #2 Resolution No. 2022-26
Thomas Brandeberry
Request for Additional Services
CM Services Agreement
Guadalupe Community Center and Leroy Park Renovation
(Sent via email)
200419 ASA01 1
February 3, 2022
Mr. Tom Brandeberry
President & CEO
Los Amigos de Guadalupe
4545 10th St.

Guadalupe, CA 93434
Subject: Guadalupe Community Center and Leroy Park Renovation ADDITIONAL SERVICE AGREEMENT NO.2
Dear Mr. Brandeberry,
Cannon has reviewed the labor and administrative costs associated with inspection and coordination activities directly related to unforeseen construction issues and work added to the contract since our last issued Additional Service Agreement (ASA) No.1. These items were not included in our original scope of work or in our ASA No.1 and have resulted in extra effort on Cannon’s part to ensure thorough contract administration and inspection.

The nature and substance of these non-anticipated changes in scope and duration of work are based on additions or changes requested by the City, Project Architect, or Contractor, and changes due to unforeseen field conditions.

Our work associated with these changes has resulted in additional review and coordination of modifications to contract plans, additional meetings, field coordination and inspection, and review of change orders approved by the City.

As of ASA No.1, a total of 12 additional Contract Change Orders were issued for a total of 43 to date; 28 additional RFI’s for a total of 135 to date; and 25 additional working days for a total of 109 to date.

As of ASA No.1, the construction completion date was extended to December 17th, 2021. Due to the additional 25 working days added since ASA No.1, a revised date of completion is now recorded as February 4 th, 2022.

However, the contractors most recent schedule shows work continuing approximately 30 working days beyond February 4
th, to March 11th, 2022.

With the contractors expected date of completion scheduled for mid-March 2022, we will have approximately 2 ½ additional months of construction observation and inspection work not included in our Additional Service Agreement No.1.

Considering this, we request that the city provide additional construction observation and inspection budget of $30,065.00 to cover our additional efforts on this project through the anticipated completion date of March 11th, 2022.

Cannon has provided construction inspection services for the LeRoy Park and Community Center project since the start of construction in August of 2020. We remain committed to providing the city with high quality service to meet your needs throughout the final completion of this project. If you have any questions, or wish to discuss this matter further, please contact me at (805) 544-7407 or [email protected].

Sincerely,
Patrick R. Riddell, PE
Director, Construction Management Division
ATTACHMENT 1
Request for Additional Services
CM Services Agreement
Guadalupe Community Center and Leroy Park Renovation
(Sent via email)
200419 ASA01 2
ADDITIONAL SERVICES AGREEMENT No. 2
Client: City of Guadalupe Project Name: Guadalupe Community Center and Leroy Park Renovation Date: February 3, 2022 Project Number: 200419
Description of Additional Services and/or Materials:

Additional Construction Management Services and Inspection.

Additional Fee: $ 30,065.00
(Time and Materials, not to exceed without prior written authorization) Authorization:

In witness whereof, the parties hereto have caused this agreement consisting of the Request for Additional Services, the original signed agreement dated July 14, 2020 and any other necessary and applicable documents to be executed of the date and year first above written.

Any additions and/or corrections to this agreement will be addressed in a separate agreement.

City of Guadalupe Cannon
Sonia Rios-Ventura Patrick R. Riddell, PE
Community Development Manager Director, Construction Management Division Date Date
Request for Additional Services
CM Services Agreement
Guadalupe Community Center and Leroy Park Renovation
(Sent via email)
200419 ASA01 3

RESOLUTION NO. 2022-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING ADDITIONAL SERVICES AGREEMENT NO. 2 WITH CANNON CORPORATION FOR CONSTRUCTION INSPECTION SERVICES FOR

THE LEROY PARK AND COMMUNITY CENTER RENOVATION PROJECT
WHEREAS, the City of Guadalupe owns and maintains LeRoy Park and Community Center; and WHEREAS, the City received state grants totaling $5.2 million to renovate LeRoy Park and Community Center; and
WHEREAS, the City entered into an agreement with Cannon Corporation on March 2019 to provide certain services for the renovation of Leroy Park and Community Center; and WHEREAS, there has been a number of added construction days to complete the project; and WHEREAS, the contract period for Cannon to work on this project (December 2021) has passed, and WHEREAS, Quincon’s continues to complete the Le Roy Park project and Cannon’s service are still required; and
WHEREAS, due to the project’s completion date having been extended from December 2021 to April 2022, in order for Cannon to continue to provide its inspection services, it has requested additional compensation in the amount of $30,065.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe that the attached Additional Service Agreement No. 2 with Cannon Corporation is approved, and the mayor is authorized to sign the agreement on behalf of the City.

The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of April 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 2

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-26, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 12, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney

Agenda Item No. 7H

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Emiko Gerber, Human Resources Director Todd Bodem, City Administrator SUBJECT: Consideration of a Resolution establishing the Classification and Job Description for the Permit Technician position within the Planning and Building Department RECOMMENDATION:

That The City Council adopt Resolution No. 2022-27 establishing a Permit Technician position within the Planning and Building Department, adopting a job description and classification for a salary schedule.

BACKGROUND:

The Planning and Building Department has been staffed with a Planning and Building Director (currently outsourced through an independent contractor) and a Permit Technician since 2007. During that time, the Planning and Building Department was managed under the Fire Department. The former Fire Chief hired a Permit Technician/Firefighter on September 17, 2007. On August 25, 2020, the incumbent formally retired as Firefighter after serving thirteen (13) years within the Fire Department.

DISCUSSION:

Staff previously drafted the classification of Permit Technician/Firefighter in 2015, but it was not reviewed or ratified by City Council. The incumbent continued to hold this hybrid position and was oncall for any medical or fire-related calls. Since the incumbent retired from the Fire Department as a backup Firefighter and began working full-time in the Building and Planning Department, accordingly, there is no longer any need or value in requiring the Permit Technician position to engage in firefighter duties, and therefore, staff is recommending that the title of this position be changed to Permit Technician and that the job description be amended to eliminate firefighter duties.

FISCAL IMPACT
The position was originally budgeted for and no change occurred during the budget review process.

ATTACHMENT:

1. Resolution No. 2022-27

2. Permit Technician Job Description

3. Permit Technician Salary Study
RESOLUTION NO. 2022-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE ESTABLISHING A PERMIT

TECHNICIAN POSITION WITHIN THE PLANNING AND BUILDING DEPARTMENT, ADOPTING A

JOB DESCRIPTION AND CLASSIFICATION FOR A SALARY SCHEDULE WHEREAS, Service Employees International Union Local 620 (“SEIU”) is the recognized employee representative for employees in the general employees representation unit; and WHEREAS, the City of Guadalupe and SEIU were signatories to a 2021-2023 Memorandum of Understanding (MOU) which expires on June 30, 2023; and WHEREAS, the City and SEIU reached tentative agreement on all issues; and WHEREAS, the City and SEIU established Salary Range 181 for Permit Technician in 2007 and has represented this position since its inception; and
WHEREAS, the City of Guadalupe did not formally adopt a job description or systemic classification for Permit Technician for its Planning and Building Department and a standardization of hourly wages for this full-time, non-exempt position; and
WHEREAS, this position will allow for continuous services and employment contingent upon adoption of the Permit Technician job description,; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe that the City of Guadalupe hereby adopts the classification and job description (attached hereto) for Permit Technician position effective April 12, 2022, and approves the salary schedule for this classification for the purpose of salary administration.

The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting on the 12th day of April 2022, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-27, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 12, 2022, and that same was approved and adopted.

ATTEST:
__________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________
Philip F. Sinco, City Attorney
1 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
1/20/2022
DEFINITION:

Under direction of the City Administrator, this position provides customer service to process permit applications, building inspections, contractor licenses, and certificates of occupancy. The Permit Technician help maintain building safety databases and property files.

ESSENTIAL FUNCTIONS:
• Processes building permit and contractor license applications. • Screens calls and refers questions to appropriate staff or department. • Records permit information into permitting software database and maintains electronic and hard file property information.
• Processes payments and refund requests for department-related fees. • Coordinates with the City Postmaster, County Assessor’s office, property developer, County Safety Dispatcher and Sheriff’s Officer on all new addresses in the City. • Creates street files for new homes and businesses.
• Updates property files and notifies other departments of property address changes. • Issues building permits for approved plans and certificates of occupancy for completed projects. • Informs project applicants of city requirements, processes, and deadlines from time of initial contact to completion of the project.
• Serves as the first point of contact for customers to provide assistance with building permit policies and procedures.
• Processes planning division permits including use permits and encroachment permits; receives applications and fees.
• Collaborates with the Plans Examiners to respond to permit inquiries and assesses appropriate project valuations and permit fee.
• Routes check payments to the Finance Department.
• Works closely with personnel regarding Code Compliance issues. • Provides coverage for the department phone lines and front counter. • Schedules inspections and works closely with Special Inspector. • Scans documents for storage in electronic content management (ECM) database. • Orders and maintains office supplies.
• Receives and distributes internal and external mail.
• Respects the needs and objectives of applicants while working with them to make changes in project applications in order to comply with building plans, policies, codes, and criteria. • Identifies and resolves customer problems; directs customers to the proper person or determines information required.
• Participates in the administration of assigned activities; recommends and participates in the implementation of policies and procedures.
• May serve as permit coordinator for special projects. • Performs other duties as assigned.

ATTACHMENT 2
2 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
PERFORMANCE STANDARD:

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

KNOWLEDGE/SKILLS:
• Operations, services, and activities of a building services program. • Organization, procedures, and operating details of the division. • Basic knowledge of building codes.
• City government organization, functions, policies, rules, and regulations. • Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
• Basic accounting skills.
• Principles and procedures of record keeping and filing.

Ability to:
• Understand the organization and operation of the City and of outside agencies as necessary to assume the assigned responsibilities.
• Read and identify geographical specifications.
• Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
• Type or enter data at a speed necessary for successful job performance. • Understand and follow oral and written instructions.
• Work independently in the absence of supervision.
• Communicate clearly and concisely, both orally and in writing. • Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION/EXPERIENCE:

High School diploma or GED and two years of administrative experience or two years of experience in the building construction industry required; experience in a municipal building department preferred.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Requires the ability to exert light physical effort in sedentary to light work. • Some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). • Tasks may involve extended periods of time at keyboard or workstation. • Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. • Some tasks require the ability to communicate orally. 3 CITY OF GUADALUPE
Permit Technician
SEIU Range 181/Non-Exempt

JOB DESCRIPTION
WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Essential functions are regularly performed without exposure to adverse environmental conditions.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

SALARY RANGE & BENEFITS:

HOURLY SALARY: $25.113 - $33.656, Plus Benefits
BENEFITS: Vacation, Sick Leave, and Holidays. Medical/Dental/Vision/Life Insurance. 2% @ 55 for “Classic” employees; 2% @ 62 for “PEPRA” employees.

This job description is not intended to be all-inclusive. The employee may also perform other reasonably related duties as assigned. The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

City of Guadalupe
Permit Technician Payscale
Permit Technician
Range A B C D E L1 L2
Hourly 25.113 26.369 27.688 29.072 30.526 32.053 33.656 Bi-Weekly 2,009.040 2,109.520 2,215.040 2,325.760 2,442.048 2,564.240 2,692.480 Annually* 52,235.040 54,847.520 57,591.040 60,469.760 63,493.248 66,670.240 70,004.480 Full-time Staff (1); Non-Exempt/SEIU Range 181
ATTACHMENT 3
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Permit Technician 25.113 4,352.920 52,235.040 24.981 4,330.000 51,960.000 25.235 4,374.000 52,488.000 23.987 4,157.740 49,892.880 25.494 4,419.000 53,028.000 25.480 4,416.533 52,998.400 22.445 3,890.440 46,685.280 Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Permit Technician 30.526 5,291.173 63,494.080 30.363 5,263.000 63,156.000 30.188 5,232.600 62,791.200 29.156 5,053.760 60,645.120 30.987 5,371.000 64,452.000 30.980 5,369.867 64,438.400 30.744 5,328.920 63,947.040 Santa Maria
Step E Step E Step E Step E Step E Step E Step E
Guadalupe Buellton Lompoc Arroyo Grande Grover Beach Pismo Beach Santa Maria
Step A Step A Step A Step A Step A Step A Step A
Guadalupe Buellton Lompoc Arroyo Grande Grover Beach Pismo Beach

Agenda Item No. 7I

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Emiko Gerber, Human Resources Director Todd Bodem, City Administrator SUBJECT: Consideration of a Resolution establishing the Classification and Job Description for the Maintenance Worker Lead position within the Public Works Department RECOMMENDATION:

That the City Council adopt Resolution No. 2022-28 establishing the classification and job description for the Maintenance Worker Lead position within Public Works Department.

BACKGROUND:

The Department of Public Works has experienced moderate movement to its Maintenance/Streets Division last year. In January 2021, a senior Maintenance Worker transferred to Code Compliance and in April 2021, the Maintenance Field & Operations Manager retired. The operations managerial position was not filled as the Director of Public Works/City Engineer wanted to reassess overall department needs.

DISCUSSION:

With the senior Maintenance Worker transferring out of the Public Works Department and the retirement of the Maintenance Field & Operations Manager, there was a need to assign a project leadership role to train and lead a small crew, while personally performing a variety of semiskilled and skilled tasks involved in the construction, maintenance, and repair of streets, sewers, storm drains, and other related public works installations. The Maintenance Lead position participates in the more complex public works construction and repair work, sources equipment and supplies for crew, and schedules daily maintenance tasks. The incumbent has been working in a maintenance worker capacity since June 2018 and has acquired internal knowledge of the City’s streets and facilities required to train new personnel.

FISCAL IMPACT
The proposed Salary Range 188 is commensurate to the Code Compliance Officer and Wastewater Treatment Plant Operator II positions. In the original budget, the incumbent’s old rate prior to promotion, annual compensation and benefit package was estimated to be $67,498.83 for FY2022. His actual pay between July 1, 2021 to August 6, 2021 was $7,074.51. His pay August 7, 2021 through June 30, 2022 is estimated to be $66,975.31. The new rate, for total estimate cost is $74,049.82 for the fiscal

year through June 30th 2022. This results in $6,550 over budget for his position, as compared to the original budget.

However, due to the savings in personnel costs to replace the senior Maintenance Worker position at a lower level, there was an additional savings from having that position remain open for all of FY 2020- 2021 third quarter; and from the keeping the supervisor role unfilled.

ATTACHMENT:

1. Resolution No. 2022-28

2. Maintenance Lead Job Description

3. Maintenance Lead Salary Study

RESOLUTION NO. 2022-28

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE ESTABLISHING A

MAINTENANCE WORKER LEAD POSITION WITHIN THE PUBLIC WORKS DEPARTMENT,

ADOPTING A JOB DESCRIPTION AND CLASSIFICATION FOR A SALARY SCHEDULE WHEREAS, Service Employees International Union Local 620 (“SEIU”) is the recognized employee representative for employees in the general employees representation unit; and WHEREAS, the City of Guadalupe and SEIU were signatories to a 2021-2023 Memorandum of Understanding (MOU) which expires on June 30, 2023; and WHEREAS, the City and SEIU reached tentative agreement on all issues; and WHEREAS, the City and SEIU established Salary Range 188 for Maintenance Lead in 2021 and has represented this position since its inception; and
WHEREAS, the City of Guadalupe did not formally adopt a job description or systemic classification for Maintenance Lead for its Public Works Department and a standardization of hourly wages for this fulltime, non-exempt position; and WHEREAS, this position will allow for continuous services and employment contingent upon adoption of the Maintenance Lead job description; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe that the City of Guadalupe hereby adopts the classification and job description (attached hereto) for Maintenance Lead position effective April 12, 2022 and approves the salary schedule for this classification for the purpose of salary administration.

The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting on the 12th day of April 2022, by the following vote:

Motion:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-28, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 12, 2022, and that same was approved and adopted.

ATTEST:
__________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________
Philip F. Sinco, City Attorney
The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
7/22/2021
DEFINITION:

Under general supervision, leads a crew and personally performs a variety of semiskilled and skilled tasks involved in the construction, maintenance, and repair of streets, sewers, storm drains, and related public works installations; participates in the more complex public works construction and repair work; and does related work as required.

ESSENTIAL FUNCTIONS:
• Leads and assists in preparing streets for patching and resurfacing, and in applying oil, asphalt, concrete, gravel, and other materials, including the hand-sweeping of street surfaces, loading, and unloading of materials, and the raking and shoveling of asphalt.
• Leads and assists in a variety of maintenance and construction projects, such as retaining walls, guard rails, curbs, gutters, and catch basins, including removing obstructions, such as tree roots, breaking up and removing concrete, constructing forms, and mixing, pouring, and finishing concrete. • Leads and assists in maintaining and repairing storm and pump stations, including servicing, and repairing storm pumps.
• Works with other public agencies and contractors to coordinate installations impacting City facilities. • Performs the more skilled tasks.
• Paints and stripes streets, including painting curb and pavement messages; marking streets for line painting; and cleaning and maintaining equipment, such as stencils, hoses, and spray guns. • Fabricates and installs signs.
• Sets up traffic cones and directs traffic as required. • Performs general cleaning and maintenance of the Corporation Yard. • Uses a variety of hand and power tools in connection with the above duties; operates light, motorized equipment, such as pick-ups, flatbeds, and dump trucks. • Operates larger equipment such as front-end loaders and rollers. • Inspects public works facilities to locate and determine the extent of repair or maintenance work required; assists in maintaining work records.
• Makes recommendations or suggestions for needed improvements. • Assists in training and evaluating the work performance of assigned crews. • Ensures proper care and safe use of tools, supplies, and equipment. • Holds tailgate safety meetings, as appropriate.
• Works independently in such areas as street cleaning and debris collection. • Performs related duties and responsibilities as assigned.

ATTACHMENT 2
The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
KNOWLEDGE/SKILLS:
• Methods, tools, and materials used in the construction and maintenance of streets, sewers, and related public works facilities.
• Operation of a variety of power-driven equipment used in public works maintenance and repair activities. • General principles of leading staff.
• Safe work practices.
• Operation of light and heavy power-driven equipment.
• Basic construction skills and techniques.
• Safety principles, practices, regulations, and procedures, including occupational hazards related to the work, including OSHA regulations.
• Techniques for dealing with the public, City staff, and representatives of contractors in an effective manner. • Perform a wide variety of public works construction and maintenance work. • Read and work from “as-built” maps, plans, and drawings. • Lead and instruct staff.
• Understand and carry out oral and written directions. • Represent the City, the department, or the organizational unit effectively in contacts with representatives of other agencies, City departments, and the public.
• Communicate effectively in writing, orally, and with others to assimilate, understand, and convey information, in a manner consistent with job functions. • Establish and maintain cooperative relationships with those contacted in the course of work. • Perform heavy physical and manual labor.
• Acquire and communicate a general knowledge of division policies and procedures as related to public works operations.
• Use initiative and independent judgment within established policy and procedural guidelines. • Take a proactive approach to customer service issues. • Make process improvement changes to streamline procedures. • Organize own work, set priorities, meet critical deadlines, and follow-up on assignments with a minimum of direction.
• Work in a safe manner, following City safety practices and procedures; model and enforce correct City safety practices; identify, correct, and report hazards. • Maintain confidentiality regarding sensitive information. • Drive a variety of vehicles safely.

The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

CITY OF GUADALUPE
Maintenance Worker Lead - Public Works
SEIU Range 188

JOB DESCRIPTION
EDUCATION/EXPERIENCE:

Any combination of experience and training that would provide the required knowledge, skills, and abilities would be qualifying. A typical way to obtain the knowledge, skills, and abilities would be:
• Three years of progressively more responsible experience in public works construction and maintenance work with one additional year of experience in assigning semiskilled staff. • High School Diploma, or equivalent.
• Possession of a valid California driver’s license, Class C, and a satisfactory (clean) driving record.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Able to sit, stand, walk, kneel, crouch, stoop, squat, crawl, twist, and climb. • Lift and carry 50 pounds.
• Dexterity to drive trucks and large vehicles.
• Use common hand tools; vision to read printed materials, a computer screen, and to test equipment in varied field settings.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Work in a shop and field setting; exposure to inclement weather, cold, heat, noise, outdoors, dust, dirt, vibration, chemicals, traffic, traffic hazards, confining workspace, mechanical hazards, electrical hazards, and explosive hazards.
• Travel to different sites and locations; drive safely to different sites and locations. • Maintain a safe driving record.
• Respond to a 24-hour call and/or stand-by; available for evening meetings; available for unusual hours in emergencies.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

This job description is not intended to be all-inclusive. The employee may also perform other reasonable related duties as assigned.

City of Guadalupe
Maintenance Lead Payscale
Maintenance Lead
Range 188
Range A B C D E L1 L2
Hourly 26.923 28.269 29.683 31.167 32.725 34.361 36.079 Bi-Weekly 4,666.653 2,261.532 2,374.609 2,493.339 2,618.006 2,748.906 2,886.352 Annually 55,999.840 58,799.832 61,739.824 64,826.815 68,068.156 71,471.563 75,045.141 Full-time Staff (1); Non-Exempt
ATTACHMENT 3
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Maintenance Lead 26.923 4,666.653 55,999.840 27.139 4,704.100 56,449.200 33.162 5,748.000 68,976.000 30.796 5,338.000 64,056.000 24.395 4,228.510 50,742.120 Maintenance Worker II 20.995 3,639.133 43,669.600 21.201 3,674.840 44,098.080 25.656 4,447.000 53,364.000 23.792 4,124.000 49,488.000 20.683 3,585.000 43,020.000 Maintenance Worker I 18.630 3,229.200 38,750.400 19.207 3,329.220 39,950.640 21.433 3,715.000 44,580.000 19.131 3,316.000 39,792.000 18.088 3,135.210 37,622.520 Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Maintenance Lead N/A N/A N/A 31.618 5,480.417 65,765.000 27.820 4,822.133 57,865.600 32.190 5,579.600 66,955.200 23.737 4,114.360 49,372.320 Maintenance Worker II N/A N/A N/A 21.192 3,673.250 44,079.000 25.860 4,482.400 53,788.800 22.230 3,853.200 46,238.400 21.812 3,780.770 45,369.240 Maintenance Worker I 17.000 2,946.667 35,360.000 18.867 3,270.250 39,243.000 21.230 3,679.867 44,158.400 19.170 3,322.800 39,873.600 18.683 3,238.340 38,860.080 Denotes Maintenance Supervisor rather than Lead position Guadalupe Arroyo Grande Buellton Grover Beach Lompoc
Nipomo Morro Bay Pismo Beach Solvang Santa Maria

Agenda Item No. 7J

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 12, 2022
_______________________________ _________________________________ Prepared by: Approved by:

Emiko Gerber, Human Resources Director Todd Bodem, City Administrator SUBJECT: Consideration of a Resolution establishing the Classification and Job Description for the Recreation Leader/Building Attendant position within the Recreation and Parks Department
RECOMMENDATION:

That the City Council adopt Resolution No. 2022-29 establishing the classification and job description for the Recreation Leader/Building Attendant position within the Recreation and Parks Department.

BACKGROUND:

Currently the Recreation and Parks Department has one full-time position, the Recreation Services Manager. Part-time staff includes the Facility Rental Coordinator position, who serves both front desk responsibilities and scheduling special events and facility rentals. As the City reopened its doors to the public in response to COVID-19 pandemic in June 2021, inquiries for its facility rentals resumed. The introduction of an on-call Building Attendant was established to ensure smooth operations and to limit liabilities.

DISCUSSION:

Under direction of the Recreation Services Manager, Recreation Leader I/Building Attendant I is an entrylevel classification responsible for providing operational assistance and support to an assigned program area. Positions at this level are not expected to function with the same amount of knowledge or skill level associated with Recreation Leader II/Building Attendant II. Work is usually supervised while in progress and fits an established structure or pattern. As experience is gained, assignments become more varied and are performed with independence. Incumbents may be assigned to different areas of responsibility and qualifications with separate "working" job titles.

The Building Attendant is provided a Standard of Operations (SOP) to serve as a checklist to ensure onsite support throughout the facility use period, interacting and communicating with rentals and the general public, setting up and taking down tables and chairs, adjusting room layouts upon request, providing assistance with audio-visual needs, lighting, climate control, ensuring proper facility usage and adherence to City policies and procedures, and providing some custodial and cleaning support.