Guadalupe City Council
April 26, 2022

April 26, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 6 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, April 26, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.

If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, April 26, 2022.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian

2. MOMENT OF SILENCE
April 26, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 6

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. CEREMONIAL CALENDAR
a. National Child Abuse Awareness & Prevention Month April 2022 - Proclamation b. DMV Donate Life Month April 2022 - Proclamation
c. World War II Commemoration Week - Proclamation
d. Honoring Shirley Boydstun – Proclamation

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending April 18, 2022.

C. Approve the Minutes of the City Council Regular Meeting of April 12, 2022, to be ordered filed.

D. Adopt Resolution No. 2022-31 extending the Santa Maria Organization of Transportation Helpers Inc. (SMOOTH) transit contract one additional year, with a rate adjustment of 7.5%, and amend the original agreement for transit services to incorporate new operating criteria per the City of Guadalupe Short-Range Transit Plan (SRTP).

E. Acceptance of City of Guadalupe Transportation Development Act (TDA) fund and Transit fund financial statements for fiscal years ended 2021 and 2020 with Independent Audit Report.

F. Accept the Third Quarter 2022 Financial Report.

April 26, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 6 G. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Public Safety Departments:
a. Police Department report for March 2022
b. Fire Department report for March 2022
c. Code Compliance report for March 2022

2. Human Resources report for March 2022

3. Recreation and Parks report for March 2022

4. Los Amigos de Guadalupe Update

5. City Treasurer’s report for March 2022

8. CITY ADMINISTRATOR REPORT: (Information Only)

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)

10. MAYOR’S REPORT- UPDATES

PUBLIC HEARING

11. Public Hearing to consider 2022-023-PA, a use determination for Childcare Facilities within the General Commercial (G-C) Zone District.

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct a public hearing, including: 1) an opportunity for the applicant to speak, 2) receive any comments from the public.

12. Public Hearing, introduction and first reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a) Receive a presentation from staff; and
b) Conduct a public hearing and introduce by title only and waive first reading of Ordinance No. 2022-500 deleting Section 18.52.140-18.52.160 and adding Chapter 18.51 of the Municipal Code; and
c) Continue to May 10, 2022 for second reading and adoption.

April 26, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 6

REGULAR BUSINESS

13. Goal Setting Process.

Written report: Robert Perrault, Facilitator
Recommendation: That the City Council review the approach for the setting of goals to guide the development of the FY 2022-23 Budget and approve the report / provide staff and the facilitator with direction.

14. Selection of Second Commercial Cannabis Business Permit Applicant – Retail.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council:
a) Receive a presentation from staff;
b) Receive a presentation from the Roots Dispensary and Element 7; c) Receive public comment;
d) Select one of these two commercial cannabis business permit applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first); or e) Continue deliberations on these two CCB permit applicants to a future meeting; and f) Provide direction concerning the unselected CCB permit applicants.

15. Establishing the Classification and Job Description for the Engineering Technician Position within the Public Works Department.

Written report: Shannon Sweeney, Public Works Director
Recommendation: That the City Council adopt Resolution No. 2022-33 establishing the classification and job description for the Engineering Technician position within the Public Works Department.

16. Auditorium Use Application / Agreement.

Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-32 approving revisions to the Auditorium Use Application/Agreement.

17. FUTURE AGENDA ITEMS

18. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

19. ADJOURNMENT TO CLOSED SESSION MEETING
April 26, 2022 City of Guadalupe Council Meeting Agenda Page 5 of 6

CLOSED SESSION

20. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION Subdivision (d)(1) of Government Code Section 54956.9
Name of Case: Central Coast Water Authority, et al. v. Santa Barbara County Flood Control and Water Conservation District, et al., Superior Court of Santa Barbara County, Case No. 21CV02432

21. CLOSED SESSION ANNOUNCEMENTS

22. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 22ND day of April 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
April 26, 2022 City of Guadalupe Council Meeting Agenda Page 6 of 6

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, May 10, 2022, at 6:00 pm / Regular Meeting
Honoring Terry Bauer – Proclamation Ceremonial Calendar Notice of Award- 2022 Pavement Rehabilitation Design Public Works Dept. Consent Calendar November 8, 2022, Election Resolutions Consent Calendar Use of Downtown Parking Lot (Veterans Memorial Plaza)
for a “Safe and Sane” Fireworks Sale Fundraiser
Recreation & Parks Dept Consent Calendar
Parks / Facilities Lead Job Description Recreation & Parks Dept Regular Business Pasadera Subdivision Tract Map 29,065 Planning Department Public Hearing Federal Transit Funding (FTA) Sections 5311 and 5339 Public Works Dept.

Tuesday, May 24, 2022, at 6:00 pm / Regular Meeting
April 2022 Financial Report Finance Department Consent Calendar Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement May 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Transient Occupancy Tax (TOT) New Business
Facility & Parks Use Fee Schedule Changes Recreation & Parks Benefit for Unrepresented Employees Human Resources New Business Agenda Item No. 5a
/S/
Agenda Item No. 5b
/S/
Agenda Item No. 5C
/S/
Agenda Item No. 5d
/S/
Prep r
Veroni a an
Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022
Reviewed by: Approved by:

Todd Bodem
Finance Account Clerk
Lorena Zarate
Finance Director City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending April 18, 2022 to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approve the listing of hand checks and warrants to be paid on April 27, 2022.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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49 April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 20

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, April 12, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM”, will be used for “Council Member” in these minutes.)

2. MOMENT OF SILENCE
Prior to the moment of silence, Mayor Julian mentioned the passing of Dorothy Oliveira, long time community resident. Both she and her husband, Tony, did much for Guadalupe. May she rest in peace and condolences to the family. He also mentioned the residents of Ukraine who have suffered under this war and to all who are experiencing significant financial and living conditions related to increased expenses due to inflation, war, and other personal events.

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
Mr. Todd Bodem requested two changes in the agenda: 1) Item #12. “Fiscal Year 2020-21 Audited Financial Statements and Single Audit Report” be moved to a future meeting, and 2) Item #7. G. “Adopt Resolution No. 2022-26 approving Cannon Corporation additional service agreement No. 2 for construction inspection services for the Le Roy Park and Community Renovation Project” be pulled and moved to a future meeting. CM Ramirez requested that Item #13. “Co-ed Adult Softball League” be moved to go before Item #11. “Selection of Commercial Cannabis Business Permit Application(s) – Retail.” No other requests for agenda changes.

5. PRESENTATION
• Housing Crisis 805– Central Coast Alliance United for Sustainable Economy (CAUSE) Ms. Hazel Avalos from CAUSE gave a brief background about the report to be presented: Renters in Ventura and Santa Barbara Counties were surveyed with the focus on working class and immigrant Agenda Item No. 7C
April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 20 tenants who tend to be severely impacted by the housing crisis. The report also includes data from U.S. Census Bureau, Department of Housing and Community Development, local Housing Authority and online real estate databases.

The following are the summarized and more salient points addressed by Ms. Avalos:

In Santa Barbara County, as in Santa Maria and Santa Barbara, more than half, 55%, of renters are cost-burdened, meaning their rent is more than 30% of their income. This versus 29% of homeowners. Renters have about half the median income of homeowners, $53,341 vs. $98,900.

Not quite half of the renters are Latino (vs. 24% of homeowners), and 34% renters live with children (v. 28% of homeowners).

For a one-bedroom apartment rent, Santa Maria has a higher rent burden than a large urban area such as San Francisco. (The slide with this data was developed in 2019 which was before the pandemic. However, it is three times worse now.) For a two-bedroom apartment rental in Santa Maria, the typical rent has doubled compared to five (5) years ago. (No data gathered for Guadalupe.) There is a local and state crisis with rents.

Various factors result when rent is increased, such as need to get another job, get a roommate, move elsewhere, but the #1 response was to “cut expenses like food or health”. There are human and health impacts when rent is raised.

There are barriers to finding rental housing which impact low income and immigrant population more than others. Such barriers include credit check, application fees (which are non-refundable), references, social security number, etc.

Surveys of local renters showed that 43% received an extreme rent increase of $100 or more in the past five (5) years and 15% were evicted in the same timeframe.

Supply & Demand – in the housing market, supply is constrained. Houses can’t be built quickly for a variety of reasons, such as availability of land, zoning, opposition to affordable housing, farmland, etc. Will take many years for increasing housing supply to meet demand with no guarantees to stabilize or reduce housing prices. Market doesn’t correct itself.

So, why rent stabilization (rent control)? The most vulnerable of our community is being harmed as are our schools, neighborhoods, and public health. There’s a lot out of people’s control. Heavily immigrant communities like Guadalupe are excluded from federally subsidized housing.

AB1482 currently: caps annual rent increases at 5% + CPI, 9% currently for certain units; requires “just cause” evictions and one month’s relocation assistance for no-fault causes. This bill is not stronger and has become weaker over time. Cities can do more. It expires in 2030.

The state will allow cities to do certain things, such as covering all units with just cause eviction protection; put a lower rent cap than the state on certain multifamily apartments with certain provisions; require relocation assistance (2-3 months), create enforcement mechanisms like a rent registry, etc.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 20 “Rent Control – Habitability – Eviction” – A well-designed rent stabilization policy will save tenants money and reduce displacement. Provides strength for vulnerable tenants to demand repairs and report landlords for violations. Discourages predatory investment from corporations looking to buy below market apartments and dramatically raise rents.

CM Ramirez commented, “This was good data to share. I learned a lot in a short time. When family members go off to college, they can’t move back. Buy elsewhere…can’t get enough equity to sell and move back here.”
CM Cardenas said, “I appreciate the information. I’ve wanted to hear about this. CM Robles added that the information was very interesting with a lot to soak in.

CM Costa, Jr. “What you presented now. In Section 8, there’s a standard of payment…$525 in 2,000.

How does that help for those who don’t have Section 8? Ms. Avalos responded, “We work with immigration clients. I’m not familiar with Section 8. That’s why we focus on rent stabilization.” CM Costa, Jr, then asked, “If Section 8 can get $2,800, why would the landlord want to rent at a lower rate?”
Mayor Julian asked, “The data here doesn’t include Guadalupe?” Ms. Avalos said, “There were 600 surveys collected from member bases.” The mayor then asked, “There is a landlord in the audience here. Look at the issue. Santa Maria has high rent, so people come here to Guadalupe. I want to look at our issue locally. We need to take the next step = work with landlords, CAUSE, Council to figure out how we can help local residents.” Ms. Avalos said that she could send information from Oxnard, Ventura and Santa Barbara Counties.

The mayor said, “There’d be need for administrative overview. Staffing needed…discussions between landlords and organizations pushing for rent stabilization. Ms. Avalos said, “There’s the rental registry. A landlord pays a small fee. Oxnard is having a rent board. In Santa Barbara, there’s a landlord/renter task force. The mayor asked how we could get this information on this taskforce.

With Ms. Avalos saying she could connect him with this group.

CM Costa, Jr. asked, “Did you put a COLA increase? Did they use that with the data shown?” Ms.

Avalos said, “A couple graphs showed back to 2016-2018 showing an increase. It might be the COLA but am not sure.”
• Guadalupe Rent Stabilization Presentation - Santa Barbara Rental Property Association.

Mr. Nicholas Gonzales gave a brief introduction then turned the presentation over to Ms. Laura Bodie, Executive Director. The following is a summarized version of their presentation:

Ms. Brodie’s brief introductory comments: Woman from CAUSE did a great job but some points need to be clarified. Small mom and pop property is now looking at pulling out of rentals. About 20% rent is below market. Los Angeles, San Francisco and Chicago are buying single family homes in California. People from Los Angeles and San Francisco are pushing up prices. Solution: Rent control is not it. In a survey, 93% of economists agreed that “a ceiling on rents reduces the quality and quantity of housing available. Rent control doesn’t create housing stability and negatively impacts the disadvantaged it is intended to help.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 20 Economic and Unintended Social Effects of rent control: 1) inhibits new construction; 2) reduces supply of existing rental housing; 3) existing housing deteriorates; 4) reduces local property tax revenue, and 5) has substantial administrative costs for city staff. It will cost over $5.0M to put in a rental control cap, as in City of Santa Barbara.

Investors look to other areas to develop housing under more reasonable regulatory environments.

Small owners would be selling to bigger owners, reducing existing rental housing.

Rent control drives diversity out. Gentrification – higher income people can wait it out with lower income people negatively impacted. Recent study showed that the benefits of rent control flow disproportionately to higher income households and tends to increase the level of income segregation in the city. In other words, rent control benefits those who don’t need it and increases already existing income disparity. Rent control’s substantial costs fall mostly on the poor, not the higher incomes, potentially promoting housing discrimination.

Local owners in Santa Barbara are converting rental properties to owner-occupied condos due to rent control.

With the “eviction moratorium” over the last two (2) years, landlords still had to pay their mortgages. This led to rental property deterioration as landlords had to cut their expenses, minimizing rental repairs.

In Santa Barbara, with a 2.0% rent cap, apartment supply decreased with 123 units not built and over $750.0K lost in property tax revenue.

High rents as a percentage of income are not unique to Santa Barbara County. Nationally, 43% of renters pay rent equal to 30% or more of their gross income, with 30% being the “common rule of thumb”.

Rental assistance programs are the best way to provide housing assistance. Cities should consider new rental assistance programs to assist those that are not helped by traditional Section 8 vouchers programs. A 2019 Stanford study says “Rental assistance is a better solution to housing insecurity.

The savings in terms of expenditure on homelessness outweigh the cost of subsidizing rent. Rental assistance lowers the likelihood that tenants’ default on rent and face eviction, and it prevents poor households from becoming homeless by subsidizing their rent.” A new law, “Habitability Inspection” state law, AB 838, requires cities to comply with this unfunded mandate. Must respond to every complaint. Must inspect with a 1–2-day turnaround. This system is set up for habitability complaint and is effective July 1, 2022.

Ms. Brodie gave her closing remarks on rent control. “With the two-year pandemic, we haven’t seen how the current 5% + 4% CPI, or 9% rent cap is actually working. Let’s see how that 9% works first before creating anything else. Don’t make us into San Francisco or Santa Monica where the rents are through the roof. The poor get pushed out. Don’t hastily implement a policy that has failed elsewhere and creates unintended negative consequences for renters.” April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 20 Mayor Julian asked, “Is there any information on rural, farm communities?” Mr. Gonzales responded, “There’s very limited data for that. Typically, rental control…valuable commodity, a rent control unit and not limited to a particular income bracket. It gets passed down. Can bring you back data because it’s not as big an issue in rural areas as urban.” CM Ramirez said, “Tackling one issue, gentrification. Best combination. Both presentations…If people don’t know of legislation, there’s a problem. We need to make sure everyone knows to protect both parties.”
Mr. Gonzales said, “The majority of rentals are 1-4 units or just 1-unit. The margins are 3-4%. For the first five+ years, there’s no income or profitability for the owner.” CM Ramirez then said, “Assistance is part of the solution. Supervisor Joan Hartman has a program for assistance to firsttime buyers.

Ms. Brodie added, “Education is an answer. There’s a 25-page handbook on tenants’ rights. There’s a mandatory written lease in City of Santa Barbara. All of a sudden, there’s an adversarial relationship now with tenants. That’s what our organization is trying to help with.” Mayor Julian said, “We have landlords we can sit down with and talk to. Please provide Todd (Bodem) with the website and other information.”
CM Costa, Jr. asked, “You’re a landlord. Section 8 is asking $2,000 rent for a two-bedroom. With prices going up, how are you able to increase so you’re not going beyond the 30% of someone’s income? Mr. Gonzales answered, “Section 8, only have to pay 33% in Guadalupe, Lompoc, Santa Maria. Section 8 doesn’t allow landlord to have a differential in rent. Can’t charge more to Section 8 than general market. Section 8 is exempt from rent increases. In our association, the policy is that the first qualified applicant is accepted and put into the unit.” Ms. Brodie said that when Section 8 rent is higher than the market, there’s a problem. Mr. Brodie commented that for Section 8 rents, payment standards are based on zip codes.

6. COMMUNITY PARTICIPATION FORUM
Mr. Gilbert Gonzales spoke about his property at 1057 Gularte Street. He said, “I’ve been trying to resolve an issue with my property. I’ve reached out to Shannon for an easement to be built. People will be using the street to access their properties. We need to bring this to resolution. I’ve built a house. Since May 2021, January and February 2022, emails have been sent. I now have a lawyer.

Sidewalks need to go in, too, and I want to get things done.”

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 20 B. Approve payment of warrants for the period ending April 6, 2022.

C. Approve the Minutes of the City Council Special Meeting of March 15, 2022, to be ordered filed.

D. Approve the Minutes of the City Council Regular Meeting of March 22, 2022, to be ordered filed.

E. Adopt Resolution No. 2022-24 approving the Transportation Development Act (TDA) for City of Guadalupe, 2022-2023 Claim.

F. Adopt Resolution No. 2022-25 approving an agreement with Ashley and Vance Engineering Inc. to perform a structural assessment of City Hall in preparation for roof replacement, and if warranted, design drawings and specifications for construction.

G. Adopt Resolution No. 2022-26 approving Cannon Corporation additional service agreement No. 2 for construction inspection services for the Le Roy Park and Community Renovation Project.

H. Adopt Resolution No. 2022-27 establishing the classification and job description for the Permit Technician position within the Planning and Building Department.

I. Adopt Resolution No. 2022-28 establishing the classification and job description for the Maintenance Worker Lead position within Public Works Department.

J. Adopt Resolution No. 2022-29 establishing the classification and job description for the Recreation Leader/Building Attendant position within the Recreation and Parks Department.

Item #7. G. had previously been pulled. No other items pulled. Motion was made by Council Member Ramirez and seconded by Council Member Robles to approve the Consent Calendar with Item #7. G. pulled. 5-0 Motion passed.

K. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department report for March 2022

2. Building Department report for March 2022

3. Public Works / City Engineers report for March 2022

8. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem commented that he had collaborated on the Mayor’s Report and had nothing further to add at this time.

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 20 Chief Cash was present but had no report to give.

10. MAYOR’S REPORT- UPDATES
Mayor Julian indicated that the Mayor’s Report is on the website and encouraged all to review as there were things happening this month that are “good for Guadalupe”.

Prior to going on to Regular Business, CM Ramirez addressed Chief Cash, commenting, “I’ve been hearing about suspicious vehicles around school-aged kids. I know that the PD is there for drop-off and pick-up.” Chief Cash said, “We’ll come back at the next council meeting. I’ve read some of the social media. It’s incorrect information. I want to make sure that I have correct information and will reach out to schools so the Council will have the full information on this.” CM Ramirez added, “I want to add that the PD is being very diligent.”

REGULAR BUSINESS

11. Selection of Commercial Cannabis Business Permit Application(s) – Retail.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council:
a. Receive a presentation from staff and any public comments; and b. Conduct deliberations concerning the five (5) commercial cannabis business (CCB) permit applications for retail businesses; or
c. Select one or more of the applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first) and reject the remaining applicant(s); or d. Select one or more of the applications to be awarded a CCB permit (subject to obtaining a conditional use permit first) and continue deliberations on the remaining applicant(s) to a future meeting; or
e. Eliminate one or more applications from further consideration and continue deliberations on the remaining applicant(s) to a future meeting; or
f. Select and eliminate one or more of the applicants, and continue deliberations on the remaining application(s) to a future meeting; or
g. Reject all applicants and provide appropriate direction to staff.

Mr. Bodem gave a brief background on this item. He mentioned that a special City Council meeting was held on March 15th where the five (5) applicants were interviewed and evaluated. He then read the various recommendations from the staff report: 1) receive a presentation from staff and any public comments; and 2) conduct deliberations on the five (5) commercial cannabis business (CCB) permit applications for retail businesses; and 3) select one or more of the applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first) and reject the remaining applicants; or 4) select one or more of the applications to be awarded a CCB permit (subject to obtaining a conditional use permit first) and continue deliberations on the remaining applicant(s) to a future meeting; or 5) eliminate one or more applications from further consideration and continue deliberations on the remaining applicant(s) to a future meeting; or 6) select and eliminate one or April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 20 more of the applicants, and continue deliberations on the remaining application(s) to a future meeting; or 7) reject all applicants and provide appropriate direction to staff.

The discussion was then turned over to the Council. Mayor Julian asked, “It’s open to the Council.

What are your feelings on the recommendations?” CM Cardenas asked, “How should we go about this? Do we get to discuss each applicant?” City Attorney Sinco added, “As long as action is taken after you hear public comments.” Mayor Julian then said that it was open to the public for comments.

There were five (5) individuals present at the meeting and two (2) on zoom with comments.

Rajan Dave: I am the CEO of HerbNJoy. I just want to reiterate our emphasis on wanting to work with Guadalupe. We will be able to open our store as soon as possible being in strict compliance.

We offer wages above others at $22.50 per hour, with managers upwards to $100.0K. We look to have 40 employees the first year and by the third year, up to 50 employees. We will offer 1% of gross revenue which we estimate to be $130.0K in year one and $200.0K by year four. We can move a disadvantaged community into a thriving one.

Melanie Boecker: I think having one or two dispensaries is good. But I urge you to limit to see how they first work out…to monitor things. Opportunity for the City to have an identity, create a brand.

I attended the grant committee meeting. Chief Cash said that you’re looking to have a building for a bike repair and bike hostel, to spend the night. This would be good for the town.

At this point, Mayor Julian asked for a quick five-minute break at 7:28 p.m. The meeting resumed at 7:34 p.m.

Andrew Pena on zoom: I’m a resident of Guadalupe. I’m here to support HerbNJoy. They’ve done a lot to support Guadalupe, such as giving a donation to the Boys & Girls Club. They have strong ownership morals plus a lot of experience in the cannabis industry. They will have 100% local hiring and they pay well. No better company for the community. I’m in favor of bringing cannabis here. It will help kids by giving back to Guadalupe.

Marcus on zoom: I am a cannabis consultant. My sister, Beth Thuna, is with The Roots Dispensary.

Santa Barbara County approved six (6) dispensaries, one (1) in Orcutt. The Roots Dispensary in Carpinteria. The Roots Dispensary team can sustain operations, best prices available. Guadalupe should consider two (2) dispensaries with The Roots Dispensary being one of them.

Luis Castenada: All have great operators. Who are the main players? A lot of people have similar things to us, but we’ve been able to sustain. In Lompoc, there were 14 with 8 now remaining…3 closing. My team wants to be an inspiration. We want to work with everybody to make this work.

We adapt to our environment. We connect with Guadalupe.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 20 Joe Armendariz: This has been a long process. I reiterate what Marcus said. I’m working for Government Affairs. I can boast they went through merit base and came out first in County.

Guadalupe dispensary will be a coastal dispensary. A goal of the Dunes Center is to widen its resource base and a dispensary can help. Guadalupe should have two (2) dispensaries. I support Element 7, Lupe Alvarez. (City Attorney Sinco clarified that Mr. Armendariz had emailed a letter which will be posted on the website.)
Ken Pavia: Speaking for Mr. Nice Guy, their current location has 50 more parking spaces. Over $500.0K is planned to be spent on the beautification of the building which will add value to the downtown area. Mr. Nice Guy will bring significant benefits to the community.

The following are emails/letters received for this item which were not read during the meeting:

Peter Lopez: To Whom It May Concern: I am writing a letter in favor of allowing “The Roots Dispensary Guadalupe” located at 813 Guadalupe Street, Guadalupe, CA 93434 to be given a license to own and operate this new retail cannabis dispensary business. (Email) With recent changes to the State Laws governing dispensaries in California, we need strong, honest minded people to own and operate them.

I have known the applicant Gustavo Alvarez for over 20 years. He is an honest, seasoned minded businessman of strong character as well as a dedicated family man. Being raised in Guadalupe he is very involved and understands his community. Making him a responsible candidate to own and operate such dispensary.

Tab Miller, President, Tab Miller Electric, Inc.: Re: Gustavo Alvarez, To Whom It May Concern:

Conducting business in these current times, has brought a whole new set of challenges to all business owners. So much of the current challenges, we face as business owners, is out of our control. So, though we may not be able to control the rising costs of doing business, the supply chain, or the shortage of finding qualified employees. What we can control are the people who we choose to work with.

We have had the pleasure of having a long working relationship with Gustavo Alvarez, and his family.

As Electrical Contractors, we have been working with the Alvarez family, for the past 18 years. I have witnessed the professionalism in how the Alvarez’s conduct business, and the support and involvement they give to their Guadalupe community. We have always found Gustavo to be fair and upstanding in all his business dealings. I would not hesitate in recommending Gustavo Alvarez for any position that calls for a strong leader, and ethical businessman. (Email) Guadalupe Cultural Arts & Education Center: Re: Letter of Support – Community Outreach and Support, To Whom It May Concern: This letter of support is to express our continued efforts in the growth and development of our community. In consideration of your efforts in establishing a new commercial business in our community as a cannabis dispensary, this will not only generate a new April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 20 job market but also open the door for community support initiatives that can be very progressive and needed for the City of Guadalupe.

The Guadalupe Cultural Arts & Education Center is a family-oriented community outreach center that is founded by my parents who were born and raised here. Our family has a vested interest in giving back and with the support from companies such as yours will allow us to continue to do the work in providing for our community.

We have known Gustavo Alvarez for well over 30 years, just as his family has provided for this community, we often find our paths crossing when new development occurs in our community and find ourselves with the same vision. This vision of positive growth, supporting our youth, addressing the elderly, cultural awareness to name a few.

We wish you luck through the application process and as always, we support you and your families ongoing efforts in development in our community.

Darren Pardo, President, Kiwanis of Guadalupe: To Whom It May Concern: I have seen the positive impact cannabis dispensaries have had in surrounding cities. I am in support of a dispensary in Guadalupe owned and employed by local members of our community. I believe Gustavo, Luis, and Atih bring in quality products while understanding and supporting our local beliefs, knowing our community firsthand. I trust they will bring in employment for our locals and they will also provide support to our non-profits. I strongly recommend them (The Roots Dispensary) for a future in our City of Guadalupe. (Email)
Rajan Dave, CEO Guadalupe Erudite Ventures, HerbNJoy: Dear Guadalupe City Council and Staff, On behalf of the HerbNJoy team, I want to personally thank you for meeting with us last month and thoughtfully considering our application for licensure. We take the opportunity to serve the Guadalupe very seriously. Throughout this process, we have gleaned that the city seeks a retail cannabis business operator whose main objectives and priorities include operating safely, securely and in strict compliance with all local and state regulatory guidelines. Having heard the concerns of community members, city officials, and city staff, we’ve carefully incorporated elements into our daily operating procedures to address each concern. We pride ourselves on providing an elevated retail experience with exceptional professionalism, cannabis-industry knowledge, and a focus on community. Signed, Rajan Dave
As the son of immigrants raised in a low-income household, I am especially conscious of the responsibility we have to provide safe and affordable access to natural, life-enhancing products.

Bolstered by my background as a medical professional, since 2017 I have stepped away from my medical practice and focused my efforts on doing just that. As CEO of HerbJoy, I take pride in being involved in all aspects of daily store operations including managing sales, inventory, and staffing, guided as always by our company’s commitment to personal wellness and community engagement.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 20 We look forward to the possibility of working together to provide the people of Guadalupe with the positive energy, premium products, and expertise to better their lives. Signed/Rajan Dave Alejandra Enciso Medina, Executive Director, Los Amigos de Guadalupe: To: Guadalupe Erudite Ventures dba HerbNJoy, Dear Supporter, It is with great appreciation that your organization has supported the Mission of Los Amigos de Guadalupe (LADG) through a monetary donation. The mission of LADG is to enhance and develop the capacity of the City of Guadalupe, community organizations, local businesses, and community members through community development plans and actions that support the community of Guadalupe and surrounding areas to become a resilient, strong community that will grow from disadvantaged to a livable, sustainable community. Your support will lead to the completion of future projects and the sustainability of the organization.

Please consider this thank you letter as a recognition of your support for the organization and the City of Guadalupe. We welcome you to further explore our organizations’ mission, future, and current projects at https://www.losamigosdeguadalupe.org If you have any future interest or questions, please feel free to contact me at [email protected] Signed/Alejandra Enciso Medina Tom Brandeberry, CEO, Los Amigos de Guadalupe: Re: Letter of Support for Commercial Cannabis Applicants - Community Outreach and Support, To: Elected Officials of Guadalupe, After careful consideration by the majority of directors of this organization, we offer this letter of support to any and all commercial cannabis applicants in the city of Guadalupe. If an applicant is submitting this letter as part of their package, and it contains an original ink signature, the applicant has engaged with Los Amigos de Guadalupe and has satisfactorily described their approach to cannabis in the City and commitment to support the community.

We encourage all cannabis applicants to pledge:
• To vigorously seek and hire homegrown Guadalupe talent and provide opportunities for employees to gain new skills within the company.
• To authentically engage in improving and promoting the business environment of Guadalupe.
• To actively commit monetary and other resources to improve the aesthetics and quality of life of the Guadalupe community.

LADG has not asked any applicant to make specific monetary or other support commitments to any LADG project currently underway or discussed future projects to which they may contribute. LADG believes commercial cannabis in Guadalupe will further the economic development of the City and provide additional revenue to the City to improve services, infrastructure, and quality of life. In addition, the financial resources these businesses bring to Guadalupe will directly benefit LADG’s efforts and those of other non-profits operating in the City on behalf of its residents.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 20 As a proud partner of Guadalupe, LADG wishes success for ALL of our non-profit business colleagues in the City. We welcome the addition of commercial cannabis to the community and have no hesitation in supporting cannabis business as future contributors, neighbors and friends.

Signed/Tom Brandeberry
Michael Boyer, CEO, Boys & Girls Club of Mid Central Coast: To Whom It May Concern: HerbNJoy has shared with us their intent to pledge an annual gift to us to support character and leadership development that includes structured educational programs to increase awareness of and abstention from using drugs, tobacco, cannabis, alcohol, and other substances.

The Boys & Girls Club of Mid Central Coast takes drug prevention very seriously and would use these funds to provide educational programs and mentorship that creates more resilient youth who can avoid bad habits and addictive behavior.

We trust that the City of Guadalupe will make the best decision in selecting the best community partners who will remain in good standing and in compliance with all state and local laws.

Signed/Michael Boyer
Joe Armendariz, Director of Government Affairs, Armendariz Partners: Re: Commercial Cannabis Retail, Dear Honorable Mayor and City Council, I have been working in the Cannabis industry as a government affairs consultant since 2019. Prior to that, I spent 20+ years advocating for taxpayers, and private industry as Executive Director of the Santa Barbara County Taxpayers Association, and Santa Barbara Technology and Industry Association. During that time, I spent eight years serving on the Carpinteria City Council (2004 - 2012). With respect to my time on City Council, before, during, and after, I had many opportunities to work with members of the Guadalupe City Council, city staff, as well as members of the Guadalupe community.

Today I am reaching out to share my thoughts regarding your city’s cannabis retail storefront program.

I have followed your city’s process from the beginning and after taking time to review each of the five operators' applications, as well as listening to their presentations last month in your council chambers, I would like to provide you with my thoughts on which companies I believe are the best fit for the City of Guadalupe. However, before I do that, I need to provide full disclosure that one of your applicants is a partner of a business that has retained my services. The project I have been retained to assist on is located at 3823 Santa Claus Lane. The company is SCL, LLC dba “The Roots Carpinteria.”

SCL, LLC applied for the retail license in the Toro Canyon-Summerland Planning Area and came in first place in a highly competitive, merit-based process that was developed by the County and HdL and scored by the County and HdL. They are now going through the County’s review process to secure a Coastal Development Permit. It is for this reason, precisely, that I believe “The Roots Guadalupe” April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 20 is the logical choice for the City of Guadalupe. Before I explain why it is I believe this, I want to make a few important points and a few important observations.

First, I believe the city should award two retail licenses and not just one. I also believe it would be a serious mistake for the city to award more than two licenses. And that the city under no circumstances considers awarding five licenses. Some operators applying in Guadalupe favor an unlimited license market in Guadalupe. I couldn’t disagree more. A limited license market is of higher value to an operator, their customers, and the cities in which the business operates. The value in a limited license market is exponential because without it there is no way to operate the business in a profitable manner due to the pressures that quickly form in an unlimited license market. And from the city’s point of view, it is more advantageous to receive more revenue while spending less staff time and resources on regulation and enforcement. This is best achieved in a limited license market.

I want to share a couple of other quick observations. With respect to Slocal Roots Management dba “Root One”, they did not include a revenue projection or financial report in their application. Wasn’t that a requirement? As for Mr. Nice Guy, the company’s $20 million in gross sales projection in year one of opening in Guadalupe seems to me a rosy scenario. That would nearly match what Natural Healing Center in Grover Beach will do in its sixth year of operations in Grover Beach. And NHC does two-thirds of all the sales in Grover and is consistently the city’s #1 or #2 sales tax generator. So, I would take their projections with a grain of salt. And Herb-n-Joy’s numbers look rather ambitious to me as well. My point is I would caution your Council to be careful about companies promising you the moon to win a retail license. Because at the end of the day, a license might be all some of these companies are really after.

Now I want to focus on Roots Guadalupe, why I believe you have a great opportunity to gain from their natural ability to leverage the intrinsic future economic value of their Toro Canyon dispensary, and why it is significant and sets them apart from their competition. I want to restate it for emphasis, only The Roots Guadalupe’s strategic affiliate, “Roots Carpinteria”, applied for and won a retail license to operate a dispensary in one of Santa Barbara County’s six (6) community plan areas. And they can and will use that synergy to add economic value to the City of Guadalupe above and beyond what their store in Guadalupe can and will do on its own. And I believe this is quite significant and offers the City of Guadalupe a tremendous economic opportunity.

The Roots Guadalupe, and Roots Carpinteria, are in essence coastal-based dispensaries. And this can and will provide residents and tourists of Santa Barbara County, especially in the Carpinteria Valley, and the City of Guadalupe, an exciting opportunity to learn more about the valuable environmental resources that exist at the Guadalupe Dunes and as made better understood by the local community and broader public by the Guadalupe Dunes Center.

As you all know, the Dunes Center is not only an environmental resource, it is an economic resource, as well as an environmental treasure trove that transcends the Guadalupe city limits in need of a wider network of exposure and financial support. Bringing the extraordinary educational value of April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 14 of 20 the Dunes Center’s natural treasures and unique history to the wider attention of the residents and visitors of the county has been one of the more important goals of the organization. Roots Guadalupe, and Roots Carpinteria, will be in a perfect position to do that if Roots Guadalupe is awarded a license in Guadalupe. And this is particularly so because the customers of the Roots Carpinteria dispensary are a natural constituency to learn about what the Dunes Center is all about and are also the type of economic demographic the Dunes Center is in need of reaching out to and so it will prove to be of tremendous benefit to the Dunes Center's fundraising efforts. No other applicant in the City of Guadalupe can provide the Dunes Center with this type of synergistic economic opportunity.

Moreover, other synergistic business opportunities exist as well. Including the fact that Roots Guadalupe has a successful store operating in Lompoc, as well as the fact that Beth Thuna, COO of Roots Guadalupe, is the COO and majority owner of Higher Purpose Cannabis (HPC), which is a successful dispensary in Port Hueneme not to mention was also the first cannabis dispensary to open in that city. From a marketing perspective, there are several interesting community involvement and community investment avenues being explored by the companies to capitalize on these coastal geographical links (Port Hueneme, Carpinteria, Guadalupe) that can accrue to the benefit of the local taxing jurisdictions.

Moreover, also unique to Roots Guadalupe, if awarded a license to operate in Guadalupe, the store will open its doors and begin immediately serving its existing customers who currently live in Guadalupe, Orcutt, and Santa Maria. And even in Lompoc since their customers in that city will no doubt want to visit their new store in Guadalupe. No other applicant can credibly make such a claim.

The Roots Dispensary has real analytics, and well-thought-out Pro-forma using actual data from the immediate area and the region. This is important for your Council to consider as you make your decision. A final point about Roots Guadalupe. They are the only applicant that is a minority-owned, but also a WOMAN-LED company. Although I must say Beth Thuna is more than just a female entrepreneur. Beth is a true pioneer in the cannabis industry. And not only that, as partners in the Carpinteria dispensary, together with Maire Radis, a UCSB graduate and highly successful businesswoman in the Carpinteria Valley, and the majority partner in Roots Carpinteria, Beth and Maire can lay claim to having the only women-owned dispensary in all of Santa Barbara County. And as a team, they are a powerhouse!
In conclusion, and as I stated at the beginning, I believe it is in the best interest of the community to have two dispensaries operating in the city. This will allow for market discipline, which is only achieved through competition. Competition benefits the consumer, and this will be good for the city.

To that end, I also endorse Element 7. In selecting Lupe Alvarez as their business partner, they’ve chosen a person of integrity and a proven commitment to the spirit of public service, and civic involvement. Both Lupe and Gustavo Alvarez are men of character. The citizens of Guadalupe trust them and can take comfort in knowing they will not compromise the public’s health and safety, or quality of life, nor undermine the interests of the public in pursuit of their own private financial interests. I have known and worked with Lupe on local and regional government issues for almost twenty years and there is not a more honorable public servant.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 15 of 20 Thank you for considering my views on this important decision. And please don’t hesitate to contact me should you have any questions. Signed/Joe Armendariz Mayor Julian acknowledged all applicants and the documentation presented to the Council. He noted that the documents were quite detailed, and that Guadalupe is fortunate to be seen as a place for cannabis. He then said, “These decisions will impact our community forever. We have young and intelligent staff studying all documents…all information in place…to legal and HdL.” The mayor then had some pertinent comments and questions, “What criteria will be used for our selection process? What impact will there be on our finance base? Small Town – Big Heart. Not the only revenue source. Increase municipal tax base. Main goal to get City out of the red and stay out.

In 2014, there were three (3) tax measures. In 2020, we increased our sales tax. Citizens said to make Guadalupe whole. Police and Fire…taxes…improve our business district. People coming to town. Property taxes – can’t really rely on that. Commercial side – 18 acres at Pasadera to be developed. Cannabis coming to aid the City. Tough decision to make. So, how many do we want? Some minds are made up on the Council’s side. Take all parameters, sales tax, location, number of employees…in two years, 40-50 employees…in four years 100+ employees…better than living wages…job opportunities.”
Mayor Julian then turned and asked if the staff had any comments or input? Mr. Bodem said, “It’s a policy decision.” And turned the discussion back to the Council. City Attorney Sinco added, “We’re here to answer questions. It’s up to you.” The mayor the turned to the Council and said, “Would appreciate any input from all of you.”
CM Robles said, “What’s the magic number? What’s the fit? Open to discussion. We have our charming downtown corridor. United Alliance…one for every 17,000 populaces. We’re here to be the magnet on the coast. We won’t reach that number.” Then CM Ramirez said that the magic number is two (2). CM Cardenas agreed with two (2). CM Costa, Jr. said that 1-2 dispensaries would be ideal for a small community and that two (2) would be good. CM Robles agreed that two (2) would be a good fit.

With the four (4) council members agreeing that two (2) dispensaries are good, Mayor Julian said, “I agree with two (2) unless there’s overwhelming information for more. But I see consensus for two (2) but then, what two (2)?” CM Cardenas then said, “We should decide picking two (2) and reject the others.”
Mayor Julian then said, “There can’t be the max of 5…just don’t see that. Orcutt will have their own this year. Lompoc won’t come here. Nipomo, Grover Beach? Guadalupe being a low-income community, there probably will be an average of two (2) visits to a dispensary a month, spending $100 a visit. Our population, farming, isn’t the source but rather outside Guadalupe…we’ll attract from the outside. If those two (2) don’t make it, look at the three (3) that aren’t selected today.” April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 16 of 20 City Attorney Sinco said, “Based on the staff report, there’s an alternate option which wasn’t mentioned, but is okay. You don’t need to eliminate. The ordinance says that the City Council can select a number but doesn’t say ‘how’ or discuss further.” Mayor Julian then asked, “Five here have an idea already?” CM Costa, Jr. said, “Scores are just numbers. Everybody gave good information and intentions. To make it fair, put in a lottery and pull two (2) out.” CM Ramirez said, “For me, one stood out most…#4, Root One. Not sure about the second one.” CM Robles said, “Some rose to the top. All presentations were good. Some did their homework…some immersed themselves in the community...grass roots, small town. I’m comfortable with Root One.” CM Cardenas then added, “I resonate with both of you. Saw genuine connection with the community.”
Mayor Julian then said, “I selected Root One, also. Community benefit, 6% tax…hiring local employees. If you go from 5th Street to 11th Street, there are 18 vacant properties or actual businesses. Deserted even further…look at Root One…48% that are vacant buildings. 10th and Guadalupe Streets – Al’s Union, Shell building, Pasquini vacant lot, next to the bank – three (3) vacant buildings. Putting Root One in the middle will generate vitality, and the location will spur development. It fits in that area. They’re people who have worked in the Food Bank. The Pagaling Family – Michael Pagaling was killed in action during the Vietnam War. For the City’s planned 75th anniversary, and without any push from the City, Mr. Pagaling donated $5,000. When the festivities were cancelled and the check was returned to him, he didn’t want it back. He donated $2,500 to the Police Explorers and $2,500 to the Guadalupe Sports Hall of Fame.” CM Costa, Jr. then added, “I felt that a lottery was fair. Four (4) of the council members are for Root One. For me, there isn’t one topping the list, but one that I liked is #5, Mr. Nice Guy. Going into a vacant building and sprucing it up.”
Mayor Julian asked, “Four (4) council members want Root One. Can we set aside as one (1) being chosen now?” City Attorney Sinco said, “Yes, we can set Root One aside now.” Then the mayor said that the second dispensary was now open for discussion. CM Robles said, “We should look at balancing the downtown corridor. One on the northern point of Guadalupe Street…need something on the south end.”
Mayor Julian said, “My second choice is Element 7 at 859 Guadalupe Street, a vacant building. The Alvarez family is known well for fixing up properties. Two (2) vacant, Royal Theatre, one next to La Pasadita. This is a good location…a lot of money. Two (2) different restaurants already were there.

Lupe (Alvarez) spent ten years on the City Council. He has a commitment to the City, many years.

Their community benefits are good.”
CM Robles said, “Volunteering with the community. Element 7 has worked side-by-side. Building was formerly a restaurant, twice. It’s smack in the middle of town. Will create people traffic. Could be beneficial to restaurants.” CM Cardenas said, “I’m torn between Element 7 and The Roots Dispensary. Both are good operators with good community benefits.” CM Ramirez said, “Same as April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 17 of 20 CM Cardenas. Only difference is Root One…want to go with two dispensaries but okay with one.” CM Costa, Jr. then said, “#2 is HerbNJoy. 9th and Guadalupe Streets…vacant building…good location.”
Mayor Julian then said, “Two (2) for Element 7; one (1) maybe for Element 7; one (1) for HerbNJoy, and for CM Ramirez, Root One, if only one.”
CM Ramirez asked, “If there’s not enough information to select two (2) dispensaries, what other ways have there been to pick a second one?” City Attorney Sinco said, “I can’t answer that. The ordinance says you can request more information. If there’s a problem with selecting a second, select one (1) now and request staff for more information.” CM Ramirez said, “We can move forward with consensus on one – Root One.”
Mayor Julian then recapped asking if the Council was comfortable with getting more information.

He said, “If we go with Root One and come back for a second selection, what would we want from them?” CM Cardenas said, “Put this on residents? Show choices and have them pick.” The mayor said, There already have been two (2) meetings on this issue. We need to go with Root One as the first selection and then look at Element 7 and the Roots Dispensary.” CM Ramirez asked if it was possible to ask HdL for some guidance. City Attorney Sinco said, “Dave McPhearson from HdL will need direction from the City Council on what additional information the Council needs but you need to take action on your first selection. You need a majority on the number of applicants the Council wants.”
The mayor said, “Root One – the majority ok’d. Element 7 and The Roots Dispensary – the Council needs more information.” City Attorney Sinco then added, “Only one (1) for Mr. Nice Guy and one (1) for HerbNJoy. Put them on the backburner and not request additional information now.” The mayor said, “Limit to Element 7 and The Roots Dispensary but keep the other two (2) applicants aside.”
CM Cardenas asked, “What do we need on further information to make a final decision on the second selection?” City Attorney Sinco responded, “Spell out what additional information is needed. How should it be presented? Info should be in written form. Maybe something like Community Benefits.” CM Ramirez said, “Community Benefits. Element 7 had a lot of holdings in any cities. The Roots Dispensary is limited. I’d go with somebody who’s easier to access. More on the community benefits piece.” Mayor Julian then said, “Look at the management side. Owner of the building will deal with the management piece. Element 7 will have Lupe onsite. He’ll be hands on. If we want to get more information from HdL, they need direction from us. All agreed that Mr. Nice Guy and HerbNJoy will be put on the backburner.”
Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to move forward with Root One to continue with the process. 5-0 Motion passed.

April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 18 of 20 Mayor Julian asked, “Go back to HdL?” City Attorney Sinco said, “You’d have to tell HdL what’s needed? CM Ramirez wants further information on community benefits and, maybe, neighborhood plan.” CM Cardenas agreed with that additional information to request. The mayor again said to put the other two (2) applicants on the backburner.

Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to request additional information from Element 7 and The Roots Dispensary on Community Benefits and Neighborhood Compatabiity for a second interview with the City Council. 5-0 Motion passed.

12. Fiscal Year 2020-21 Audited Financial Statements and Single Audit Report.

Written report: Lorena Zarate, Finance Director
Recommendation: That the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2021, along with the Independent Auditor’s Report and accept the Single Audit Report for 2021.

This item was previously pulled during Agenda Review to be scheduled for a future meeting.

13. Co-ed Adult Softball League.

Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-30 approving the Co-ed Adult Softball League.

Ms. Fuentes explained that the co-ed softball league has an 8-week season, with 12 people on each roster. She explained, “I wanted to make it accessible to older kids. Games will be held at O’Connell Park. Registration fee for resident team is $535, non-resident team is $655. Santa Maria and San Luis Obispo are the only two (2) local cities offering co-ed. The registration period is from April 15th through May 23rd with a June 3rd start date. There will be one (1) week of playoffs.” CM Cardenas asked how all of this was being advertised. Ms. Fuentes said, “The social media policy for Recreation and Parks has not yet been developed but will be soon. It would then be reviewed by the City Attorney and presented to City Council in a future meeting. Police and Fire have their own for personal comments to these departments. I’ll put this information on the co-ed softball league on the City’s website and post in businesses.” CM Cardenas said, “Use Parent Square through the school district marquee.” (Many of the city’s residents are on Parent Square, a mobile app that can be used for mass notifications that can reach many in the community.) CM Robles asked, “What are the teams being provided?” Ms. Fuentes said, “Referees, bats, baseballs. Jerseys would be provided by a sponsor. CM Robles then asked about the days to be played. Ms. Fuentes said, “The referee from Santa Maria proposed Mondays and Thursdays with a 5:00 p.m. start time.”
April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 19 of 20 CM Cardenas asked, “Where can you get applications? Ms. Fuentes said that information and application will be on the City’s website, a PDF on the website.

CM Robles asked, “What about striping and prepping the field for play?” Ms. Fuentes said that striping would be her responsibility but would ask players and volunteers to help.

Mayor Julian asked how many teams there would be. Ms. Fuentes said that she’d be looking at 5-6, with 6 being the goal.

CM Costa, Jr. asked, “With the fee, who pays for the umpires? In Santa Maria, cost for the umpire is split between the teams.” Ms. Fuentes commented, “Each team would pay the assigned referee $15.00. This is separate from the fee for the ‘referee assigner’ who will train referees and assign them to scheduled games.” CM Costa, Jr. then asked, “Resident and non-resident fees. How many does it take on a team to get the resident fee?” Mayor Julian said, “50%+1 = 7 players.” CM Robles mentioned that there are no lights at O’Connell Park so these games have to be played fast. Ms. Fuentes said, “Yes, we’re looking at 50-minutes games. We can fit in two (2) games and maybe a Saturday game.” CM Ramirez added, “This is exciting to have this coming.” CM Robles looked at the other council members and jokingly asked, “Do we have a team here?” CM Ramirez responded, “Only if a barbershop in our sponsor!”
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to adopt Resolution No. 2022-30 approving the Co-Ed Adult Softball League. Roll Call: All Ayes 5-0 Motion passed.

14. FUTURE AGENDA ITEMS
CM Robles asked for Ms. Sweeney to give a status on striping Obispo and Main Streets. He said that there are no clear dividing lines and people are speeding. He also mentioned that weeds on Main Street (by Treasure Park) are way past being overgrown. Mr. Bodem said, “That’s being addressed now. Half of the weeds were sprayed and should be killed in a couple of weeks. Then the other half will be sprayed, etc.” CM Costa, Jr. suggested that the weeds just be mowed down. Mr. Bodem said, “Give us direction and we’ll go ahead and do it.” CM Costa, Jr. said, “We have Code Enforcement going out there and letting residents know of problems. The City has to lead by example.” Mr.

Bodem said, “Done.”

15. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Robles
Saturday, April 23rd, Earth Day will be celebrated at the Dunes Center. There will be a community cleanup from 9:00 a.m. to 11:00 a.m. From 12:00 p.m. to 1:00 p.m. Mr. George Muranaka, Master Bonsai, will have a demonstration and sign up for bonsai classes.

Mayor Julian
April 12, 2022 City of Guadalupe Council Meeting MINUTES Page 20 of 20 Starting Monday, April 18th, at the Senior Center will be “Coffee for Seniors”. This will be held weekly on Mondays and Wednesdays, 9:00 a.m. to 11:00 a.m. The Senior Center is undergoing renovations in hopes to bring it back to a comfortable environment where seniors can meet and enjoy a cup of coffee with friends.

Thursday, April 21st, Congressman Salud Carbajal will be at Le Roy Park at 2:30 p.m. The federal government grant program awarded the City a grant for $1.7M to be able to build the 2,000 square foot extension to the community center, an amphitheater, additional barbecue pit, and a parking lot with asphalt surfacing.

Monday, April 25th, the film, “Untold Truths” about Filipino regiments out of San Luis Obispo and here will be shown. Mr. Flores, a WWII expert, will be speaking.

Sunday, June 12th, Le Roy Park grand re-opening ribbon cutting at 1:00 p.m.

CM Cardenas
Saturday, May 7th, Cinco de Mayo festivities, from 11:30 a.m. to 2:00 p.m. at the Veterans Memorial Plaza (downtown parking lot).

CM Ramirez
Saturday, May 7th, Guadalupe Bulldogs Football sign-ups at O’Connell Snack Bar from 10:00 a.m. to 1:00 p.m.

Tuesday, May 17th, Art Gala of McKenzie and Mary Buren Schools at the Cultural Arts Center from 6:00 p.m. to 7:30 p.m.

16. ADJOURNMENT
Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to adjourn the meeting. 5-0 Motion passed. Meeting was adjourned at 8:40 p.m.

Prepared by: Approved by:
______________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: SMOOTH transit contract extension
RECOMMENDATION:

That City Council extend the Santa Maria Organization of Transportation Helpers Inc. (SMOOTH) transit contract one additional year, with a rate adjustment of 7.5%, and amend the original agreement for transit services to incorporate new operating criteria per the City of Guadalupe ShortRange Transit Plan (SRTP).

DISCUSSION:

The City of Guadalupe entered into a three-year contract with SMOOTH on July 19, 2019 for transit services. SMOOTH was the only company to bid on this project at that time. Over the past three years, SMOOTH has provided exceptional transit service to City residents as well as considerable support to City staff.

The existing three-year contract ends on June 30, 2022. The original contract allows extension for up to three additional years in one – year increments at the City’s discretion. The existing contract allows the operational budget for any next extension year to be increased over that of the preceding year by the inflation rate as measured by 90% of the Consumer Price Index (CPI) for the Los Angeles – Riverside – Orange County region. This CPI value has gone up 7.4% in the last year. SMOOTH’s Board is requesting a 7.5% rate adjustment for option year one, and 8.5% and 9.75% for the following two years, respectively (see Attachment 1, SMOOTH letter).

Since the amount requested is above the amount allowed under the terms of the agreement, Council approval is needed to extend this contract. City staff evaluated the increase in relation to existing cash balance, anticipated revenues, and services rendered.

Over the past two years, the City of Guadalupe has received over $180,000 in unanticipated federal stimulus funding specific to transit. As of February 28, 2022, the transit fund cash balance was $748,162, well above the anticipated cash balance of $130,431 identified in the Short-Range Transit Plan (SRTP). The SRTP anticipated contractor services to be $497,180 in fiscal year 22-23. Assuming Shannon Sweeney

the requested rate adjustment of 7.5% in option year one, the estimated contract cost will be $566,482. Stimulus funds and reduced operations costs experienced during the pandemic provide more than enough funding to cover the difference between original estimates and this revised estimate.

In addition, the City and SMOOTH have been working to incorporate the substantial changes in operation associated with the SRTP, including discontinuation of the shuttle service and the creation of a Guadalupe Flyer local and express route to improve service to the community. These operational changes will occur concurrent with the start of the one-year contract extension.

There are many variables associated with transit costs and funding, including availability of additional grant funding, potential increases in farebox revenues due to improved service this upcoming fiscal year, and revenue adjustments due to changes in gas tax because of global markets. City staff recommends extending the existing SMOOTH contract by one year, and to reevaluate conditions this time next year before deciding on option years 2 and 3.

FISCAL IMPACT
Transit funding is not associated with the general fund. More than enough funding is available in existing transit cash balance to cover the difference in anticipated expenses between the original contract estimate and the requested rate adjustment.

ATTACHMENTS:

1. SMOOTH letter

2. Amendment 1

3. Resolution No. 2022-31
ATTACHMENT 1

AMENDMENT NO. 1

TO AGREEMENT FOR TRANSIT SERVICES

BETWEEN
SANTA MARIA ORGANIZATION OF TRANSPORTATION HELPERS, INC. (SMOOTH) “CONTRACTOR”
AND

THE CITY OF GUADALUPE
“CITY”
This Amendment to the agreement for transit services between Santa Maria Organization of Transportation Helpers, Inc. (SMOOTH), “Contractor” and the City of Guadalupe, “City”, dated July 19, 2019 (“Original agreement”) modifies services provided by and compensation due to SMOOTH.

WHEREAS, Contractor, entered into an agreement with the City dated July 19, 2019, to provide transit services to the City for a term of three years, which term ends at 11:59 9.m. on June 30, 2022; and
WHEREAS, Contractor provided excellent service to the community; and WHEREAS, the Original Agreement provides the following option to extend: “upon completion of the full term of this agreement, city in its sole discretion may extend the term of this agreement on a one-year basis up to a maximum of 3 years. Competition rates in effect in last year. If the full term of this agreement shall remain in effect on any such extensions, increased only by the lesser of (1) fact equal to 90% of the most recent annual calendar year consumer price index for the Los Angeles – Orange County – site area, all urban consumers, or (2) one and one-half percent (1.5%);” and
WHEREAS, the City wishes to continue this agreement with terms consistent with the Original Lease, except as modified herein.

NOW, THEREFORE, in consideration of the foregoing recitals and in mutual consideration of the covenants and conditions set forth in the Agreement, the parties agree as follows:

All of the terms and conditions of the Original agreement remain the same, except as follows:

Transit operations is modified as follows:

City transit operations will be comprised of ADA demand response and two fixed routes, Guadalupe Flyer Express and Guadalupe Flyer Local. Guadalupe Flyer Express will be a oneATTACHMENT 2 hour loop mono-directional service (one bus on route at any given time) linking two bus stops in Guadalupe to four bus stops in Santa Maria. The Guadalupe Flyer Local route will be a one – half hour loop mono directional service (one bus on route at any given time) linking 11 stops in Guadalupe.

The Flyer Express schedule is as follows:

Monday through Saturday: 6:00 am to 7:00 pm
Sunday: 8:00 am to 6:00 pm
The Flyer Local schedule is as follows:

Monday through Saturday: 6:30 am to 7:30 pm
Sunday: 8:30 am to 6:30 pm
The Guadalupe shuttle service as described in the original agreement will discontinue as of July 1, 2022.

The Guadalupe Flyer local and express route will operate on the abbreviated Sunday’s schedule as listed in the original agreement, but also including Christmas Eve and New Year’s Eve.

Fiscal Year 2022-2023 compensation shall be modified as follows:

Flyer (express and local): $57.13/hour
ADA service: $56.19/hour
CITY: CONTRACTOR:

CITY OF GUADALUPE SANTA MARIA ORGANIZATION OF
TRANSPORTATION HELPERS, INC. (SMOOTH)
By: ______________________________ by: ________________________________ Ariston D. Julian, Mayor
by: ________________________________
APPROVED AS TO FORM:
__________________________________
Philip Sinco, City Attorney

RESOLUTION NO. 2022-31

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING A ONE-YEAR CONTRACT

EXTENSION WITH SANTA MARIA ORGANIZATION OF TRANSPORTATION HELPERS (SMOOTH)

FOR TRANSIT SERVICES
WHEREAS, the City of Guadalupe entered into a three-year contract with SMOOTH on July 19, 2019 for transit services. Over the past three years, SMOOTH has provided exceptional transit service to City residents as well as considerable support to City staff; and WHEREAS, the existing three-year contract ends on June 30, 2022. The original contract allows extension for up to three additional years in one – year increments at the City’s discretion. The existing contract allows the operational budget for any next extension year to be increased over that of the preceding year by the inflation rate as measured by 90% of the Consumer Price Index (CPI) for the Los Angeles – Riverside – Orange County region. This CPI value has gone up 7.4% in the last year; and WHEREAS, SMOOTH’s Board is requesting a 7.5% rate adjustment for option year one, and 8.5% and

9.75% for the following two years, respectively; and
WHEREAS, the City has adequate cash balance to cover the increase associated with the first option year.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. Authorize the Mayor to enter into a one-year extension of the existing agreement with SMOOTH, amending the contract to reflect new rates of $57.13/hour for the Flyer (express and local) and $56.19/hour for ADA service and changes to services consistent with the 2020 Short-Term Transit Plan and outlined in Amendment 1 to the original agreement.

SECTION 2. Revaluate expenses, operations, and service prior to the expiration of this one-year extension.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 26th day of April 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 3

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-31 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 26, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney

Agenda Item No. 7E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Lorena Zarate, Finance Director Todd Bodem, City Administrator SUBJECT: Acceptance of City of Guadalupe Transportation Development Act (TDA) fund and Transit Fund financial statements for fiscal years ended 2021 and 2020 with Independent Audit Report.

RECOMMENDATION:

That the City Council accept the City of Guadalupe Transportation Development Act (TDA) fund and Transit Fund financial statements for fiscal years ended 2021 and 2020 with Independent Audit Report.

DISCUSSION:

An audit of the City’s TDA and Transit funds has been performed by Moss, Levy & Hartzheim LLP, Certified Public Accountants. The purpose of the audit is to determine compliance with the TDA Sections 99234 and 99400 (a) of the California Public Utilities code, and compliance with the rules and regulations of the Santa Barbara County Association of Governments.

The audits are presented herewith for your review and acceptance. The audits include an examination of the assets, liabilities, and fund balance of the TDA and Transit funds as of June 30, 2021 and 2020, and the related statements of revenue, expenditures, and changes in fund balance. Both audits received the following opinion, that the financial statements present fairly, in all material respects, the financial position of the City of Guadalupe Public Transit fund and TDA fund, and the changes in financial position and cash flows for the fiscal years then ended in accordance with accounting principles generally accepted in the United States of America.

The Independent Auditor’s Report on Compliance with Requirements applicable to TDA and Transit, dated April 12, 2022 states that the City complied with applicable statutes, rules, and regulations of the TDA and the allocation instructions and resolutions of the Santa Barbara County Association of Governments as required by the California Code during the year ended June 30, 2021, except as described in the audit finding below.

FISCAL IMPACT:

The annual TDA and Transit audits are required along with an unqualified opinion in order for the City to receive continued funding.

Lorena Zarate

Transit audit Finding 2021-1, explained that the City was only eligible to claim Transportation Development Act (TDA) funding for $322,307. Actual TDA funding received for Guadalupe the fiscal year ended June 30, 2021 was $391,085, which means that the City was overfunded by $68,778. The City will amend the 2021-2022 LTF/TDA Claim, to be submitted to SBCAG, to insert the $68,778 on Doc A, Line 21, Amount to be held in Reserve (CCR 6648).

ATTACHMENTS:

1. TDA fund Financial Statements for Years Ended June 30, 2021 and 2020

2. Transit fund Financial Statements for Years Ended June 30, 2021 and 2020 ATTACHMENT 1

ATTACHMENT 2

Agenda Item No. 7F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Lorena Zarate, Finance Director Todd Bodem, City Administrator SUBJECT: Third Quarter FY2021-2022 Financial Report
RECOMMENDATION:

That the City Council accept the Third Quarter 2022 Financial Report.

DISCUSSION:

The Finance Department has prepared a Financial Report for the fiscal year 2021-2022 through March 2022 for the Council’s and the public’s information. Attached hereto as Attachment No. 1 is the Report.

Staff requests that the City Council accept this report for its information.

ATTACHMENTS:

1. Third Quarter FY2021-2022 Financial Report
Lorena Zarate

City of Guadalupe
Third Quarter Financial Report
Fiscal Year 2021-22 through March 2022
Overview
The fiscal year 2021-22 financial report concentrates on the General Fund and Water/Wastewater Enterprise Funds through March 2022, or 75 percent of the year expended.

The purpose of the report is to provide a status of cash, fund balance and budgeted Revenue and Expenditures versus actual at 75 percent of the fiscal year expended.

General Fund Cash
Total cash as of March 31st, 2022, was $584,308.82. For comparison, the cash balance for March 2021 was $458,547.69.

General Fund Revenue
Actual revenue received through March 31st, 2022, compared to the amended budgeted revenue shows the General Fund below target 63.7 percent of expected revenues.

The table and graph below show General Fund revenue by category. Highlighted in yellow are specific revenue categories that have fallen short as compared to the budget through March 2022. In regard to sales tax revenue, timing delays in payments cause the shortage. Based on the budget review analysis presented on February 8th, in which revenue was projected out for the remainder of the fiscal year based on financial data through December 2021, HDL confirmed that sales tax revenue is still on target as compared to the budget. However, Staff has requested that ATTACHMENT 1

HDL provide a more updated projection for this fiscal year and for preparation of the budget for next fiscal year. Staff has also engaged HDL to provide projections to verify that our projected property tax revenue is reasonable. In regards to franchise fees, currently these appear underbudget related to the timings of the funds from SoCal and PGE which are received annually in April. In March, Staff was informed from Waste Management that they had made a mistake in their franchise fees to City, in which the City was getting overpaid from September 2019 to October 2021. As such, the budgeted amount was based on an inflated figure. Because of this, franchise fee revenue may end up underbudget by about $25,000, but this figure is being confirmed with the Waste Management team. This issue may be brought up during negotiations with Waste Management for the next term. The Other Revenue category includes cannabis application fees received in the amount of $63,000, and airport and SRO revenue, among other miscellaneous revenue, as shown in the graphic below. The City is still awaiting the Chevron grant of $90,000 and additional reimbursements from REAP/LEAP grants.

Category Budget Actual %
Property Tax 1,575,000 903,790 57.4%
Transfers from other funds 1,216,106 715,923 58.9%
Sales Tax 1,311,345 754,452 57.5%
Utility Users Tax 450,000 334,499 74.3%
Building Permit & Planning 537,930 440,253 81.8%
Business License 272,000 258,599 95.1%
Franchise Fees 260,000 136,747 52.6%
COPS Grant 166,000 145,424 87.6%
Rental of Property 100,000 89,256 89.3%
Administrative Overhead 82,471 64,377 78.1%
Other 1,095,357 659,115 60.2%
Total Revenue 7,066,209 4,502,437 63.7%
Gen. Fund Revenue by Category

General Fund Expenditures
Expenditures are currently under budget at 68 percent expended as compared to the amended budget. The Table and Chart below shows all General Fund Departments and spending trends as of March 31st, 2022. All departments are within budget through March 2022. Overall, expenditures for the General Fund are higher than revenues by $121,634.

Other Revenue Budget Actual %
Dividends 1,600 919 57.5%
Other Lic/Permits 28,230 28,592 101.3%
Over counter plan chk 14,682 16,834 114.7%
Cannabis App Fee 63,000 63,000 100.0%
Criminal Fines 300 107 35.7%
Other Fines 5,000 3,650 73.0%
Other Gov Grants 5,100 9,642 189.1%
Vehicle Anti Theft 3,978 3,016 75.8%
LEAP/REAP Grants 290,509 70,702 24.3%
Grading Permit 900 250 27.8%
Public Impr Plan Chk 500 - 0.0%
Plans & Specs 21,300 23,142 108.6%
AMR Fire 238,678 238,070 99.7%
Other Permit 3,200 1,537 48.0%
Other Service Chages 500 75 15.0%
Chevron 90,000 - 0.0%
Interest Inc 5,000 332 6.6%
Investment Inc (12,000) - 0.0%
Misc Inc 1,500 784 52.3%
Cash Over/Short - 9 #DIV/0!
SRO 53,915 13,479 25.0%
rev from other agencies 264,465 178,829 67.6%
Misc Rev Police 15,000 6,147 41.0%
1,095,357 659,115 60.2%

General Fund Balance
The term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). It is intended to serve as a measure of the financial resources available to the fund. Fund balance represents the total amount accumulated in the fund from prior years at a point in time. The fund balance in the General Fund as of March 31st, 2022 is a positive $248,721.61. The graph below shows the upward trend through the past several years. As shown in the visual below, the fund balance at the end of March 2021 was negative ($61,776.21) for comparison. A priority for City is to continue to increase the fund balance enough to establish a reserve of a minimum of 15% of the General Fund operating budget, which is $1,037,171. The budget review projection presented on February 22nd showed the City receiving revenues in the amount of $7,066,206, which is $1,023,642 more than was originally budgeted for, by the end of the fiscal year. The budget review projection also showed total projected expeditures to be $6,888,217, which is $957,736 more than originally budgeted for. The net result is that revenues were projected to exceed and be enough to cover the expected expenses by $177,993, resulting in an approximate fund balance of $667,346 at the end of June 2022. However, this is dependant upon the City receiving the projected revenue and staying within the amended budget.

DEPARTMENT NAME Amended Budget Actual Spent as of
3/31/2022 75%
City Council 15,070 9,432 63%
Administration 487,530 351,772 72%
City Attorney 120,000 74,284 62%
Finance 548,475 358,102 65%
Non Departmental 548,587 345,781 63%
Building Maintenance 325,723 164,050 50%
Police 2,744,346 1,973,134 72%
Fire 1,338,000 964,299 72%
Parks & Rec 326,099 156,543 48%
Building and Safety 284,060 167,923 59%
Cannabis 57,587 58,751 102%
TOTAL ALL DEPARTMENTS: 6,795,477 4,624,071 68%
2021-22 GENERAL FUND EXPENDITURES

ENTERPRISE FUNDS – WATER AND WASTEWATER
The Statement of Revenues and Expenditures through March of fiscal year 2021-22 is shown in the Table below.

Water Wastewater

REVENUES
Charges for Services 1,769,129 1,360,777
Interest 2,830 3,122
Other 38,378 133,318
Connection Fees 9,750 -
Developer Fees 46,410 146,250
Total 1,866,497 1,643,467

EXPENSES
Operating 841,489 909,758
Capital 6,613 1,019,988
Depreciation - -
State Water 610,074 -
Debt Service 146,819 -
Total 1,604,995 1,929,746
Actuals Through Mar
31, 2022

The following charts compare budget to actual Revenue and Expense:

The Enterprise funds experienced revenue at 66 percent of budget for Water. Wastewater was slightly below budget at 59 percent of revenue expected for the period.

Operating expenses for Water and Wastewater are below budget at 47 percent and 36 percent, respectively.

CONCLUSION
The City needs to continue to look for cost cutting measures and additional revenue sources in order to continue to provide the services the residents expect and for these to be sustainable long-term. Sustainability is a concern when reserves are not at the target amount. Currently,

the City has ARPA funds available, but these are limited. City Staff is hopeful that next year will bring in more revenue, including cannabis and additional housing developments. However, the City should not be dependent on one-time monies to sustain recurring expenses. Enterprise funds and other funds are general in line with budget and City Staff does not expect any further significant fluctuations in these funds. City Staff will continue to monitor closely and continue to provide a financial report to Council monthly.

Information in this report is unaudited.

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00000000
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 3 3 4 2 8 7 12 10
459 PC BURGLARY 2 1 2 1 5 3 10 1
484/487 PC THEFT 9 0 1 0 19 2 6 0
10851 VC VEH THEFT 6 6 0 0 9 9 11 4
451 PC ARSON 00001000
TOTAL 20 10 7 3 42 21 39 15
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 2 0 10 1 8 0 17 2
MISDEMINOR 6 0 19 0 23 1 34 1
TOTAL 8 0 29 1 31 1 51 3
23152(a&b) VC ARREST

WARRANT ARREST
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF MARCH 2022

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 93 58 220 198
277 207 701 657
370 265 921 855
2265
$8,326.00 $3,865.00 $12,644.00 $10,603.00
$0.00 $0.00 $400.00 $0.00
9 4
5 0
4 2
10 1
Agenda Item No. 7G 1a.

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 00000000
MARIJUANA 00000011
PARAPHERNALIA 00331144
TOTAL 00331155
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING:                               1 POLICE CHIEF FILLED 2 POLICE SERGEANT FILLED
2 AIRPORT OFFICERS FILLED
10 POLICE OFFICERS 1 UNFILLED POSITION
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/ 1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED AS A PART‐TIME 1 EVIDENCE TECHNICIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 1 UNFILLED
COMMENTS:

MONTH OF MARCH 2022

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0101
0000
Rev: 06/17/2021

GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
March 1, 2022 – March 31, 2022
DATE: 04/01/2022
CALLS FOR SERVICE March 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Medical 25 35 304 263
Structure Fire 0 0 0 3
Cooking Fire 0 0 4 4
Trash or Rubbish Fire 0 2 8 6
Vehicle Fire 0 0 4 1
Grass/Vegetation Fire 2 0 3 5
Other Fire 2 1 4 3
Motor Vehicle Accidents with Injuries 1 3 19 11
Motor Vehicle Accidents No Injuries 1 3 17 9
Motor Vehicle/Pedestrian Accident 0 0 0 3
Hazardous Materials Spill/Release 1 0 4 4
Hazardous Condition Other 0 1 8 8
Water Problem/Leak 1 1 5 2
Animal Problem 0 0 1 2
Search / Rescue 0 0 0 0
Public Assistance 3 4 29 13
Police Matter/Assistance 1 2 10 2
Illegal Burn 0 0 0 2
Smoke/CO Detector Activation 0 2 5 18
Dispatch and Canceled En-route 2 4 29 33
False Alarm 0 2 13 7
TOTAL 39 60 467 399
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
3 Fire Captains
3 Fire Engineers
3 Paid Call Firefighters 3 Position Vacant
Agenda Item No. 7G 1b.

Rev: 06/17/2021

GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- First Aid CPR AED Training 03/03/22
- Food Distribution Senior Center 03/03/22
- First Aid CPR AED Training 03/04/22
- First Aid CPR AED Training 03/10/22
- First Aid CPR AED Training 03/11/22
CODE COMPLIANCE CASES March 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Business License (GMC 5.04.040) 0 0 2 0
Litter Accumulation (GMC 8.12.020) 0 0 0 9
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 0 0 1
Working Without Permits (GMC15.04.020) 0 0 0 3
Address Number (GMC 15.08.020 (505.1)) 0 0 0 7
Complaints (No Violation Found) 0 0 5 4
Apartment Inspections 80 0 80 0
Yearly Business Inspections 12 10 44 4
Other 0 0 11 11
TOTAL 92 10 142 39
Complaints Received 1 0 10 9
Miscellaneous This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Visitors 22 18 194 239
Public Relations 5 5 32 10
School Visits 0 1 1 0

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
MARCH 1, 2022 – MARCH 31, 2022
DATE: 4/01/2022

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Business License (GMC 5.04.040) 1 0 1
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 0 2 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 0
Litter Accumulation (GMC 8.12.020) 0 0 4
Abatement of Weeds and Rubbish (GMC 8.16.010) 1 3 4
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0
Unlawful Property Nuisance (GMC 8.50.070) 2 5 7
Graffiti Abatement (GMC 9.07.060) 1 0 1
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 1 3 6 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 1 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 1 0 3
Address Number (GMC 15.08.020 (505.1)) 0 0 0
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 1 0 1
Parking on Front Yard Setback (GMC 18.60.035) 2 1 6
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 1 Residential Solid Waste Collection (GMC 8.08.070) 0 1 2 Landscape Maintenance Required (GMC 18.64.120) 0 1 1
Discharge of illegal fireworks (GMC 8.24.020) 0 0 0
72hr Parking 3 19 33
Code 60 Citations 8 1 13
TOTAL 21 36 87
Complaints Received 4 7 17
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 3 School Visits () 0 0 0
Agenda Item No. 7G 1c.
1 | Page

HUMAN RESOURCES MONTHLY REPORT – March 2022

DEPARTMENT REPORT
Police Department
Recruitment for a full-time Police Officer has been challenging as there are no applicants who meet the minimum requirement of P.O.S.T. certification or graduation from police academy. To cast a wider net, the job posting has been modified to include Police Recruit.

The Salary Ranges are advertised as:

Police Recruit Hourly: $23.044 Step A - $29.135 Step F
Monthly: $3,994.29 - $5,050.07
Police Officer Hourly: $31.401 Step A - $40.077 Step F
Monthly: $5,442.84 - $6,946.68
An Oral Board is scheduled for April 6, 2022, to interview an internal applicant for Police Lieutenant. A Guadalupe resident and Santa Maria Police Lieutenant are scheduled panelists.

Fire Department
Human Resources provided a new draft for Last Best and Final Offer for IAFF labor negotiations to its labor negotiating team. Finance is currently reviewing budgetary items to ensure fiscal savings. Once Finance is satisfied with findings, the draft will be presenting to City Council in closed session.

The Public Safety Internship Program has been extended to June 30, 2022.

Currently, there are two (2) interns and onboarding one (1) more intern in April.

Emergency Services Management
Recruitment for Emergency Preparedness Coordinator is underway. Human Resources has interviewed three external candidates, and one internal application is under review.

Human Resources
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3893
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 7G 2
2 | Page
Planning/Building Department
The Administrative Aide/Temporary Appointment to migrate all records, hard copy plans on file to a PDF format that will be uploaded into the multi-department Tyler software system, has been paused until an in-house Associate Planner can oversee this project.

With the announcement of Planning Director/Consultant Larry Appel’s retirement slated for December 2022, development for an in-house Associate Planner position is underway. Staff would like to present during the City Council’s goal setting workshop for fiscal year 2022-2023.

Public Works Department
The Director of Public Works serves dual roles, as she is a licensed Professional Engineer and acts as the City Engineer, overseeing major construction projects and utilities. A vulnerable area is succession planning in these areas. Staff would like to formally recommend the development of a new position, Engineering Technician at the April 26, 2022, City Council meeting. An Engineering Technician would be responsible for performing moderate to difficult engineering, produce technical documents, plans, drawings, cost estimates and project schedules, and provide support to the Director of Public Works/City Engineer.

Recreation Department
The job description for Facility Rental Coordinator was modified to emphasize bilingual skills in Spanish is a requirement rather than preference. Human Resources provided a new batch of resumes to Recreation Services Manager. Together, they prioritized resumes from applicants residing in Guadalupe, bilingual skills, and rated any prior experience working in customer service, administrative support, recreation or facilities experience, working a point-of-sale system, and general office management. There were 8 Guadalupe applicants out of 28. The top-rated Guadalupe residents either found another position or declined an interview.

An Oral Board is scheduled for April 11, 2022, to interview three applicants for Facility Rental Coordinator.

Human Resources Department
Recruitment for Human Resources Manager is underway. The City Administrator is screening candidates for an Oral Board. The position is posted on Indeed.com, Municipal Management Association Northern California and Municipal Management Association Southern California websites, and the City’s website. 3 | Page
COVID-19
The Santa Barbara County continued to see a significant decrease in Covid-19 cases in March. At the start of the month, there was an average of 47 new cases reported each day, totaling 393 total active cases (13 reported in Guadalupe). At the end of the month, 35 new cases were reported each day, totaling 128 active cases (zero cases reported in Guadalupe).

There are two theories why Omicron variant BA.2 is not on the anticipated rise:
• The majority of communities have some immunity by either testing positive during the January 2022 surge and/or immunity from vaccinations. • Cases are not accurately reported through public health departments due to the availability of home testing kits. Residents are not obligated to self-report to county public health departments, making it challenging to secure accurate data.

WORKERS COMPENSATION
Enclosed is summary report, Activity Period including 3/1/2022-3/31/2022.

City of Guadalupe - GU
Claims Medical ActivityIndemnity ActivityExpense Activity Total Activity Future Total Reserve Fiscal Year Open Closed Total Medical Paid Indemnity Paid Expense Paid Total Paid Medical Indemnity Expense Total Incurred 2007 - 2008 0 4 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,405.80 47.89 10.00 2,463.69 2,463.69
Recovery: 0.00
2008 - 2009 0 5 5 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 985.98 560.05 0.00 1,546.03 1,546.03
Recovery: 0.00
2009 - 2010 0 8 8 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 28,026.56 100,092.22 7,353.30 135,472.08 135,472.08
Recovery: 0.00
2010 - 2011 0 6 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 30,763.90 256,554.59 10,832.32 298,150.81 298,150.81
Recovery: 328.60
2011 - 2012 0 1 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,090.05 299.80 15.56 3,405.41 3,405.41
Recovery: 0.00
2012 - 2013 0 6 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 131,267.83 180,981.33 82,271.87 394,521.03 394,521.03
Recovery: 0.00
2013 - 2014 0 4 4 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1,519.98 4,125.50 299.92 5,945.40 5,945.40
Recovery: 0.00
2014 - 2015 0 6 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 41,837.95 35,446.10 3,770.60 81,054.65 81,054.65
Recovery: 0.00
2015 - 2016 0 21 21 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 12,964.62 26,560.49 2,073.71 41,598.82 41,598.82
Recovery: 0.00
2016 - 2017 0 10 10 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 82,289.72 32,499.34 8,401.45 123,190.51 123,190.51
Recovery: 14,008.43
California JPIA
Workers' Compensation Summary Report
Activity Paid: 3/1/22 - 3/31/22 As Of 03/31/2022
Sedgwick Copyright © 2022 All rights reserved. This document is provided for informational purposes only.

City of Guadalupe - GU
Claims Medical ActivityIndemnity ActivityExpense Activity Total Activity Future Total Reserve Fiscal Year Open Closed Total Medical Paid Indemnity Paid Expense Paid Total Paid Medical Indemnity Expense Total Incurred 2017 - 2018 1 7 8 0.00 0.00 0.00 0.00 14,236.58 0.83 2,691.26 16,928.67 77,330.66 215,899.87 13,585.71 306,816.24 323,744.91
Recovery: 0.00
2018 - 2019 2 6 8 0.00 0.00 315.50 6,961.40 114,266.51 1,471,493.30 19,957.42 1,605,717.23 98,406.12 642,681.22 96,650.42 837,737.76 2,443,454.99
Recovery: 0.00
2019 - 2020 0 6 6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 3,088.72 4,409.73 597.70 8,096.15 8,096.15
Recovery: 0.00
2020 - 2021 1 5 6 837.70 0.00 248.60 1,086.30 2,811.61 0.00 762.26 3,573.87 4,391.75 4,891.92 1,149.89 10,433.56 14,007.43
Recovery: 0.00
2021 - 2022 0 2 2 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

0.00 0.00 91.30 91.30 91.30
Recovery: 0.00
Report Totals: 4 97 101 837.70 6,645.90 564.10 8,047.70 131,314.7 1,471,494.13 23,410.94 1,626,219.77 518,369.64 1,505,050.05 227,103.75 2,250,523.44 3,876,743.21 Indemnity Claims 51 Open Indemnity 4
Medical Claims 50 Open Medical 0
Total Claims 101 Open Claims 4
California JPIA
Workers' Compensation Summary Report
Activity Paid: 3/1/22 - 3/31/22 As Of 03/31/2022
Sedgwick Copyright © 2022 All rights reserved. This document is provided for informational purposes only.

RECREATION AND PARKS MONTHLY REPORT
For March 2022
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 21/22)
LAST YEARTO-DATE
(FY 20/21)
Auditorium/Gym 4 0 41 65
O’Connell Park 11 0 11 5
LeRoy Park 0 0 0 0
Senior Center 8 4 67 37*
Veterans Memorial
Plaza
0 0 5 4
Council Chambers 17 5 97 62*
Central Park 0 0 0 2
Veterans Hall 3 n/a 15 n/a
*Incorrect data from February 2021 report used in February 2022 report – corrections made on this report.

Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 7G 3
Foodbank Distribution
The Guadalupe Senior Center is one of the four Guadalupe sites used for monthly Food Bank distributions. The distribution at the Senior Center occurs on the first Thursday of every month. The volunteer team has been led by Guadalupe Mayor, Ariston Julian, and his spouse, Lourdes Ramirez.

Community volunteers work alongside city employees and employees from Los Amigos de Guadalupe. Besides the on-site drive through and walk-up distribution, 53 deliveries of food are taken directly to homes of elderly, disabled and/or homebound individuals and families at high risk for COVID-19. In addition to this monthly Food Bank distribution at the center, Los Amigos de Guadalupe coordinates bimonthly Food Bank deliveries to approximately 30 homes of elderly, disabled and/or homebound individuals/families at high risk for COVID-19, every other Wednesday.

For the month of March, here is info for the monthly distribution:

Families Served On Site: 248
Individuals Served On Site: 1,133
Families Deliveries: 53
Individual Delivered: 214
Total Families: 301
Total Individuals: 1,347
Facility Coordinator
Interviews will take place for the Facility Coordinator position on Monday, April 11. There are three candidates being considered.

Auditorium
As discussed in the previous city council meeting the auditorium sustained some damage from a private event held in the beginning of March. Since then, the auditorium was cleaned, and the wood floor received a new wax coating. This cost was deducted from the cleaning deposit of the renter, and they will not be receiving any part of that deposit back.

Miller’s Floor and Hardwood sent out a contractor for a free consultation on any needed repairs on the wood floor. His recommendation was to wait a month to see how the wood settles. He will return in the beginning of April to reassess the damage to the floor.

An updated facility use agreement for the auditorium has been drafted and will be presented to City Council. Changes to the policy will include security services being contracted by the city and alcoholic beverages only being allowed in a monitored, designated area outdoors.

The list of updates and repairs that the Auditorium Ad Hoc and the Rec and Park Commission approved are being completed. New lights were installed in the Auditorium walkway. New mats were ordered to cover both ends of the basketball court. The auditorium heater installation is being scheduled. The steps following this are to paint the auditorium and procure a storage unit that will be placed outside of the auditorium in the courtyard area to store items that have previously been left on the stage.

LeRoy Park
A walkthrough of the facility/park was completed on March 17, 2022. A punch list was created for both the outdoor landscaping and the building. It did not meet substantial completion at that time.

As both the outdoor and indoor elements still required some attention another walkthrough was done on April 6, 2022. The facility did not meet the requirements in order to be deemed substantially complete. Work continues to be done to meet that requirement.

The Grand Opening of LeRoy Park is currently scheduled for Sunday, June 12 at 1pm.

Events
The Recreation and Parks Department is currently planning a Cinco de Mayo celebration to be held at the Veteran’s Memorial Plaza on Saturday, May 7
th from 11:30am – 2pm. We encourage all
members of the community to gather together and celebrate Mexican culture and residents’ Mexican heritage. The current plan is to include two or three food trucks, booths run by various community organizations, and entertainment. Any groups that wish to participate, please contact the Recreation Services Manager.

Recreation Programs
After further assessment of the procedures required to run youth recreation programs, the Recreation Services Manager, Hannah Fuentes, has made the decision to only move forward with adult sports leagues for the upcoming fiscal year until internal changes can be made to meet requirements to hold youth programs.

A meeting was held with the Boys and Girls Club and SERS representatives to discuss what the Boys and Girls club and SERS would offer in the way of youth recreation programs as this is a priority for the community and Recreation and Parks Department. Ms. Fuentes inquired as to whether a partnership could be made between the city’s Recreation and Parks Department and the Boys and Girls Club to provide youth sports leagues to the community of Guadalupe which the Boys and Girls Club agreed could be done. An MOU is now being drafted and will be presented to the City Administrator, Todd Bodem, and other city representatives.

Zumba classes are now being held at the Jack O’Connell Park basketball courts Monday through Thursday from 6:00pm to 7:30pm weather permitting.

Respectfully,
Hannah Fuentes
Recreation Services Manager
City of Guadalupe
Los Amigos de Guadalupe Report
April 2022
Alejandra Enciso Medina, Executive Director of LADG
Date: April 14, 2022
New Awards
LADG was successful in writing a CalFire Grant on behalf of the City to fund an Urban Forest Master Plan for $170,000.

LeRoy Park & Community Center
The park is near completion, there are minor checklist items that need to be addressed; the park should be finalized within the first week of April. However, the grass will need to be protected until the beginning of June. The fence around the park will stay up to ensure that the grass can grow strong roots and be fertilized at least one more time.

Recently LADG and Eagle Scout Troup #450 hosted a tree-planting volunteer event where we planted 76 trees from March 11-12.

Funding came from the California Releaf program that LADG was successful in obtaining.

Currently, the ribbon cutting is scheduled for June 12, 2022, starting at 1 PM. The event will include a community BBQ (free) which will be prepared and served by the Knights of Columbus, with a sponsorship donation of $5,000 from Central Coast Community Energy. Los Compas de Guadalupe will be playing live music, and there will be Folklorico performances done by El 4545 10th Street, Guadalupe, Ca 93434 ⸰ 805-356-6155 ⸰ www.losamigosdeguadalupe.org Agenda Item No. 7G 4
Padrecito Performing Arts’ students. A ‘Save the Date’ has gone out and LADG is working with the City to organize all the details for the day.

Finally, President Biden received the 2022 budget; there was a line item that authorized $1.7 million to go to LeRoy Park - allowing us to finalize Phase II. The funds should help the City complete all the remaining park/building features that Phase I could not fund, including an extension to the community center, asphalt surfacing on the new parking lot, an additional BBQ area, and an amphitheater, all of which have plans to be completed. Further details will be available as we receive guidance from the federal government, likely coming down through the USDA Rural.

Central Park ($4.9M from Statewide Parks Program, Prop 68) LADG presented the project details
and timeline to the City of Guadalupe’s
Recreation and Parks Commission on
Wednesday, March 9, 2022. To start the
project, LADG released a Request for
Qualifications (RFQ) to hire the landscape
architect team to complete the plans and
specifications for the renovation of Central
Park. The RFQ was released on March
16th, 2022. All companies/groups
requesting to submit an RFQ must have
had their documents turned in to
[email protected] by April 8, 2022.

We are currently looking to break ground by the end of November 2022.

Microenterprise
Currently, we have 18 clients signed up and receiving services with the Economic Development Center (EDC). LADG is working with the Loan Advisory Committee (LAC) to develop the rules and to process eligible business grants to either start a business, expand an existing business, or support an existing business in recovery from the pandemic. The LAC has been meeting biweekly and also sets standards for the financial assistance program. Many clients will start in-person business classes with Women’s Economic Venture (WEV) in May of 2022 at the Guadalupe Senior Center. After completing the classes and preparing a 3-year business plan, clients will be able to apply for a maximum of $10,000 for various reasons to help their business succeed. 4545 10th Street, Guadalupe, Ca 93434 ⸰ 805-356-6155 ⸰ www.losamigosdeguadalupe.org Community Food Bank Distribution
Once again, the community Food Bank distribution was a success in providing groceries to 200+ families at the center and 53 families through means of delivery. The program continues to be successful and has proven to be a great use of Guadalupe Senior Center facilities. The volunteers have decided to increase their Food Bank distribution days from once a month to twice a month as they see an increasing need. LADG will continue the delivery program, do the reporting to the Santa Barbara County Food Bank, and support the Food Bank as needed.

Royal Theater
The historical Royal Theater team
submitted a $10M application to the
Economic Development Administration
(EDA). Just before applying, the EDA
indicated that they would likely not fund
any application above $5M due to a large
number of applicants and a decrease in
available funds. The applicant team and
the design team worked to submit a
lesser project. The applicant would fund
the complete renovation of the theater
and create a small addition to the back of
the building to house the theater’s HVAC,
greenroom, and other components to
support a performing arts theater. LADG
has also been working with our state
representatives to attempt to have them
sponsor the Royal Theatre in the coming
State Budget. For now, the project is
considered shovel-ready and LADG will
continue to research other funding
sources to complete a $10M project.

Senior Meals Program
LADG is working with the City and the County Environmental Health Service to get the Senior Center Kitchen permitted to serve senior meals. The County and the City Fire Department have given LADG a punch list and staff are working with vendors to get each item completed and prepare the facility for reinspection. LADG has just started the recruitment process for hiring a chef/cook, in preparation for getting a permit soon. We are also exploring ways to work with Allan 4545 10th Street, Guadalupe, Ca 93434 ⸰ 805-356-6155 ⸰ www.losamigosdeguadalupe.org Hancock College and County Workforce Development to have additional help in the kitchen at less cost to the program.

To prepare the seniors for a reopening of the meals program, LADG staff have started a Coffee Hour for seniors Monday and Wednesday mornings. Our seniors have not had a place to go since the start of the Covid pandemic and they voiced concerns about the effects of the isolation.

Pending Grant Work
Los Amigos de Guadalupe has recently submitted a grant application to the Area Agency of Aging (AAA) to restart the congregate and delivery meals program, which was operated in the past by a county-wide nonprofit that stopped services last year. These funds, along with the CDBG grant, will support the senior meals program, fund all the repairs to complete the permit work, and pay for all the equipment and supplies that are missing from the kitchen and dining area. Unlike the CDBG grant, the AAA grant was applied for as LADG was the applicant. LADG will be working with the City Finance Department to work on a process to ensure billing is appropriately coordinated.

LADG has applied for a grant with the Fund for Santa Barbara to pay for a part-time facilitator to develop a coordination group of Guadalupe nonprofits and service organizations to meet and disseminate information in a central location. The goal will be to form some type of long-term organizational structure so that all organizations support each other and even develop news services where gaps are missing.

LADG staff is writing a grant to USDA to renovate the senior center and, if needed, support the Senior Meals program with equipment and supplies.

And finally on March 10th, LADG hosted a public meeting to gain insight into what the community would like to see happen in the future. We were joined by 10 members of the community and had an amazing discussion on possible projects that can be funded through the state CDBG program. The CDBG program is late in releasing its annual NOFA but with the information we were given, and future discussions with the City, LADG should be able to get a successful application submitted early.

Staff Updates
Tom Brandeberry will be transitioning out of LADG in the coming months. The day-to-day operation of LADG will be in the hands of Alejandra Enciso Medina in the next few months and Tom will stay on to complete the Resilience-Guadalupe plan and finalize the Royal Theatre funding.

LADG is recruiting a chef/cook for the senior meals program. 4545 10th Street, Guadalupe, Ca 93434 ⸰ 805-356-6155 ⸰ www.losamigosdeguadalupe.org Agenda Item No. 7G 5.

MAYOR’S REPORT
April 26, 2022
(Information below may be subject to change)

1. Le Roy Park Phase I Ribbon Cutting – Ribbon Cutting, June 12 Save the Date: Le Roy Park Grand Opening on June 12, 2022, at 1 p.m. There will be live music by Los Compas de Guadalupe. Programming starts at 1 p.m. and food will be served at 2 p.m.

The BBQ will be hosted by the Knights of Columbus.

2. Le Roy Park Phase II. $1.7M Addition
President Joe Biden signed the Budget Bill and Le Roy Park gets a phase II. We understand that the funds will go through USDA. And maybe six months until released (contract). The City/LADG has submitted a press release, one that thanks Feinstein and Carbajal directly.

Remember, this is $1.7M grant will construct 2000 square foot building/other amenities onto the newly remodeled Le Roy Park building for recreational purposes.

3. Royal Theater Good news! Staff heard on 4/18 that Senator Limon has put the $5M request in the state budget for the Royal Theater project. Since Cunningham has also done this, we have both houses supporting the $5M ask. Letters of support are being sent from various stakeholders. These letters will help the project stay in the budget by showing community support.

4. SLO History Center's Commemorative Event Week/An Untold Triumph: 4/25 at 4:30 p.m.

The City of Guadalupe will host the commemorative event/film screening celebrating Filipino Americans' WWII Service on April 25th (est. 4:30 p.m. to 8:30 p.m.) in the City Auditorium as there was significant history of the untold triumph in Guadalupe and the surrounding area.

This is part of the History Center's Commemorative Event Week where screenings will be shown throughout SLO county. More to come on this event and promotion of it. Please see attachment 1 of the draft flyer.

Agenda Item No. 10

5. Broadband Meeting – May 4th from 5:30 p.m. to 7:00 p.m. Community Meeting – City Council Chambers
During a recent SBCAG meeting, the Mayor had some input regarding the public meetings on the County broadband project, he mentioned it would be good to have the Guadalupe meeting at the City facility rather than another community location. EconAlliance is responsible for scheduling the meetings, which are being scheduled for 1.5 hours each, with a Mayor or City Council welcome, the Consortium will provide a project overview, and then about a 50-minute panel comprised of folks sharing some of the unique needs of various constituents from the community.

More to be publicized about this meeting tentatively scheduled for May 4th from 5:30 to 7:00 p.m.

6. Cinco de Mayo Veterans Memorial Plaza Event – Tentative May 8th from 11:30 a.m. to 2:00 p.m.

The Recreation and Parks Services Manager Hannah Fuentes will hold an event gathering on Sunday, May 8th from 11:30 a.m. – 2:00 p.m. (tentative) at the Veterans Memorial Plaza.

She would like to have a few food trucks parked in the parking lot and pop-up tents in the grass areas surrounding the parking lot with the parking lot blocked off. The pop-up tents would be to provide educational information regarding the significance of Cinco de Mayo, Mexican cultural information, or fun activities for people to participate in. In addition to food trucks and pop ups, I would like to provide entertainment (i.e., mariachis and ballet folklorico dancers). Outside of the educational significance of an event like this, Ms. Fuentes thinks it is important to provide activities like this to keep the community connected.

7. Guadalupe City Food Bank has been approved to offer two days of food distribution, starting in May. At this writing, the First Thursday of the Month and the Third MONDAY of the month is planned. Our May Food distribution dates are May 5th, Thursday and May 16th, Monday.

Thereafter First Thursdays and Third Mondays of each month.

Hours for the actual food distribution begins at 11:30 AM - 1:30 PM. Food is delivered to the Senior and Community Center at 10:00 AM and volunteers’ bag and prepare food for distribution beginning at 11:30 AM. Updates will be forthcoming, and information was distributed to Food Bag participants on 4/7/22.

8. Agreements between the City of Guadalupe, the Boys and Girls Club of the Mid Coast and SER, Jobs for Progress, for use of Le Roy Park continue.

9. Senior Citizens, Senior Center
(1) Guadalupe Senior and Community Center organizers are planning on offering Several days per week of an open house for local senior citizens until the full meal preparations begin at 4545 10th Street. Several meetings are planned in coordination with the City of Guadalupe and Los Amigos de Guadalupe to discuss a roll out of the breakfast gatherings targeting local seniors. Updates will be provided when schedules and types of service are offered. This will not involve any prepared meals at the center, just coffee, pan dulce, and the coming out of the Pandemic roll out for Seniors.

END OF REPORT
The History Center of San Luis Obispo with the City of Guadalupe commemorates the Filipino-Americans who mustered at Camp San Luis during World War II and created the 1 st Filipino Infantry Regiment in the wake of the Japanese attack on Pearl Harbor on December 7, 1941. As part of “WWII Commemoration Week” in San Luis Obispo, this community event recognize the efforts of the men who responded in numbers far exceeding the recruitment goals of the US Army, formed two full regiments of volunteers, who fought bravely throughout the Pacific – especially in the savage battles that liberated Manila in 1945 – while also playing a key role in the transition of the Philippines to full independence during the occupation that followed. On Monday, April 25, at 6:00pm, United States Navy Veteran Frank Lopez will host a community conversation around the screening of “An Untold Triumph,” Noel Izon’s 2002 film that captures the stories and experiences of the Filipino Americans who volunteered their service during WWII. The film will be preceded by a presentation of artifacts and, following, a conversation with the community.

Displayed artifacts from the Guadalupe
Cultural Arts & Education Center
Mayor Ariston Julian opens convocation
Frank Lopez present “An Untold Triumph”
Screening of “An Untold Triumph”
Community Conversation
6:10
7:30
6:20
5:30
6:00
PRESENTED BY FRANK LOPEZ SCHEDULE OF EVENTS:

An Untold Triumph:

AMERICA’S FILIPINO SOLDIERS
Monday, April 25, 6:00pm
Guadalupe City Hall Auditorium
918 Obispo St, Guadalupe, CA 93434
ATTACHMENT 1

Agenda Item No. 11

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

________________________________ __________________________________ Prepared by: Approved by:

Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Childcare Similar Use Determination in General Commercial (G-C) Zone District EXECUTIVE SUMMARY:

This zoning determination is being requested by Elizabeth Dawson, CEO of Casa dei Bambini, Inc., a business that has provided childcare for the past 14 years in Santa Maria. With the great need for additional centers, she is attempting to permit and operate a new 80 child center facility in Guadalupe.

The existing zoning ordinance is nearly silent regarding childcare. There is a definition (recently adopted in 2019) for childcare centers, but otherwise, the zoning ordinance only identifies small family facilities that allow less than six or 7-12 per facility within a family home. In recent years, very large childcare facilities have been approved by the State as the need has grown. Recently, the Escalante Meadows project was approved for a large (70 child) childcare operation within the community center. Staff believes that the zoning ordinance should be flexible and allow large childcare facilities within the City.

We are recommending that the City Council find the use appropriate within the General Commercial (GC) zone district.

RECOMMENDATION:
1) Find that large commercial childcare facilities in the General Commercial (G-C) district are similar in use and consistent with the purpose of the zoning district, provided the facility is approved with a conditional use permit (CUP).

DISCUSSION:

There is a growing need to provide childcare in communities where household adults must work outside the home. It is estimated that 6,528 infant/toddlers are in need of care in the county, with the most being north county at 4,500. Escalante Meadows was aware of this need and included a large commercial childcare facility on the first floor of their future community building.

When reviewing the zoning districts in Chapter 18 of the Guadalupe Municipal Code, there are limited areas where a large commercial childcare facility could be located. It is important that it be compatible with surrounding uses. And on the other hand, it would need to be in an area where surrounding uses would not impact the childcare facility. For those reasons, the General Commercial (G-C) zone district appears to be the best suited for this use.

Larry Appel

Section 18.36.010 states the purpose of the G-C district in part, “… to serve present and future needs of the residential community in conformance with the General Plan.” It is clear to see that providing a commercial childcare facility in town would meet the needs of the community. The City Council recently adopted a definition for “child day care center” in 2019 (GMC section 8.08.200), which defines such a center as follows: “Any child day care facility other than a family day care home, and includes infant centers, preschools and extended day care facilities.” This definition does not make reference to any particular size for the center and does not limit operation to a residential home. The Guadalupe Municipal Code does have two additional definitions for “day care centers,” both of which are assumed to be operated inside of residential homes. A small day care center is defined as up to 8 children (GMC section 8.08.285), and a large care center is defined as 9 to 14 children (GMC section 8.08.280).

Under the G-C conditional uses (Section 18.36.030.B) the ordinance lists “hospitals, convalescent homes, boardinghouses, and family care homes or other group dwellings.” Although these uses primarily involve a residential use (with the exception of hospitals), staff believes that a large commercial childcare facility would be a similar use and therefore recommends that City Council grant this determination of similar use.

Should a majority of Council support the staff recommendation, then the owner will very quickly submit a CUP application to get back to Council as soon as possible. The contract with the State requires the facility to be operational by July 1, 2022. Staff will do everything possible to make this happen. We have suggested that a building permit be submitted at the same time as the CUP so as to run parallel processing with both Building and Planning.

Agenda Item No. 12

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

________________________________ __________________________________ Prepared by: Approved by:

Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Public Hearing, introduction and first reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).

RECOMMENDATION:

It is recommended that the City Council:
1) Receive a presentation from staff; and
2) Conduct a public hearing and introduce by title only and waive the first reading of Ordinance No. 2022-500 (Attachment 1) deleting Section 18.52.140 - 18.52.160 and adding Chapter 18.51 of the Municipal Code; and
3) Continue to May 10, 2022 for second reading and adoption.

BACKGROUND:

The current sign ordinance has been in use since 1980 with a single amendment in 2016. Staff has found it difficult, if not impossible, to address sign issues raised by developers or the public as there just is not sufficient information provided. No definitions are included to identify various types of signs, and more importantly, there is no list of prohibited signs. Recently, staff was required to process a conditional use permit for the Guadalupe Court Apartments and Escalante Meadows signs since both were limited to only five square feet of signage without the CUP. The current sign ordinance sections are included as Attachment 2 to this staff report.

DISCUSSION:

The draft sign ordinance begins with an Objectives Section (Sec. 18.51.02) which states the following, “Signs can have either a positive or negative impact on the character and quality of the City. As a prominent part of the scenery, they attract or repel the viewing public, affect the safety of vehicular traffic, and set the tone of a neighborhood and the City.” It then goes on to provide 12 separate objectives which set the tone for the ordinance. The most prominent display of signs in the City is in the commercial and industrial districts. The purpose of the draft ordinance is not to upset business owners who have signs that would be inconsistent with the new ordinance. Special provisions have been included that allow nonconforming signs to remain in place for a number of years, depending on how the Council wants to address these signs. More importantly is that staff wants to ensure that any new Larry Appel

signs would comply with this ordinance and then provide a period of time to bring existing nonconforming or prohibited signs into compliance. This will be discussed later in the report.

In order to better understand the whole subject of signs, staff decided to provide a large Definition Section (Sec 18.51.03) so that both allowed and prohibited signs could be defined. Following the Definitions Section, we have included a section of certain types of “signs” that are not regulated by this ordinance. Some examples are time and temperature devices, public utility signs, legal notices, historical signs, etc.

The next section of the ordinance covers General Requirements (Sec. 18.51.04) like Applicability, and how signs would be reviewed and permitted. In this case, most signs could be approved at the Director or staff level with a Zoning Clearance for Signs application. In some cases for large projects (commercial and residential subdivisions or large multi-family projects) there would be the need for a Master Sign Plan to be approved. It is important to not prohibit the freedom of speech, so this ordinance includes noncommercial signs and noncommercial messages. Another subheading in this section describes how much sign area is allowed. The basic requirement for determining that is by measuring the street frontage in linear feet (or building face linear feet, whichever is greater) and then assigning the same number of square feet for signage. For instance, if a property has 100 linear feet of frontage, then they could have up to 100 square feet of total sign coverage (any combination of permitted sign types). There are exceptions for very narrow lots as well as taller structures over 20 feet. A section was added to prepare for an eventual shopping center at Pasadera. We have added a Sign Tower section that would be permitted in the C-S-SP and C-N-SP (Commercial Service and Neighborhood Commercial Service zone districts respectively). The tower(s) are permitted to be 25 feet tall with up to 200 square feet of sign space on up to four sides of the tower.

The Standards by Sign Type (Sec. 18.51.05) includes various types of signs that would be permitted if this ordinance is approved. The types include: Wall, Monument, Directional, Freestanding, Temporary/Banners, Projecting, Canopy/Awning, Temporary Flags in Developing Residential Areas, Parking Lot Light Banners, and Digital Display signs. In each case this section provides all the relevant information needed to consider that type of sign. Certain parameters include: maximum height, total area/ maximum coverage, permitted zone districts, etc. This section alone would make the application and approval of signs much easier for staff and the applicant.

Election signs have not been addressed in the past, other than ensuring that they not be installed on public lands. In this ordinance, election signs are included under “temporary” signs. This is one of the most difficult sign violations to deal with as many people that hang temporary banners or signs fail to take them down in a reasonable amount of time. This ordinance allows temporary signs to be used for up to two 30-day periods per year. It also allows the sign applicant to arrange the “year” (i.e., the 12- month period that constitutes the “year” which need not be the same as the calendar year) so that they could actually have a sign displayed for up to 120 consecutive days (two 30-day periods + two 30-day periods). This works well with the election cycle where a candidate may run in the primary election and then move onto the general election later in the year. Under this ordinance, they would be permitted to install signs around town on private property for 60 days prior to the primary, remove the signs for a number of months and then reinstall them two months prior to the general election. This system has

worked well in Santa Maria for many years. This system also complies with federal case law concerning signs by applying the same standards to all temporary signs, regardless of the sign’s message or content.

The proposed ordinance covers the topic of Construction or Subdivision Signs (Sec. 18.51.06). Up to this point there has been no regulation for new construction. This section allows for signs up to 32 square feet, or the size of a sheet of plywood, to be installed and left up until construction has been completed. Depending on the linear feet of street frontage, a development may have more than one sign.

Under Administration (Sec. 18.51.07), the draft ordinance provides a clear explanation of the permitting process. It also includes the Findings necessary for the Director or staff to approve (or deny) a sign application or master sign plan.

The next four sections are included to help round out the ordinance and ensure that this new section would help staff enforce the ordinance. The sections cover Hazardous Signs, Construction of Signs, Nonconforming Signs, and Exempt Signs (Secs. 18.51.08- 18.51.11 respectively).

The Prohibited Signs section (Sec. 18.51.12) is necessary to provide a means of enforcement within the City. Currently there are no sign types listed in the ordinance which has made it impossible to address enforcement. The main reason for identifying prohibited signs is to ensure that the Objectives of this ordinance could be supported. There are 21 different types of signs that have been identified as prohibited. If for some reason, a majority of Council does not support the entire list, then revisions could be made before the second reading and adoption. The most significant of the prohibited signs include:

Pole signs, roof signs, bow/feather signs and sandwich board signs. Back in 2020 when this draft ordinance was started, some merchants on Guadalupe Street installed bow/feather signs and drilled holes into the sidewalk to affix them. These signs were determined to be a visual nuisance by the City Council in Santa Maria and were added to the prohibited signs list when the ordinance was updated a few years ago. Not every sign by itself would be considered a blight, but if each property owner exercised their right to install a bow/feather sign, you can imagine how cluttered the City would look. Attachment 3 shows the proliferation of the signs in many different settings. If approved as a prohibited sign, staff would work with the merchants to provide an adequate amount of time to remove them.

One other type of sign that has been removed from cities and counties for years is the pole sign that was popular in the 1950s and 1960s. These generally are freestanding signs that are supported by a tall single pole structure. There are only a few of these in town and in some cases, they don’t even have a sign attached to the structure. Staff is recommending that these signs be removed over a certain amount of time and replaced with a permitted sign.

The next sign to be highlighted in this report is the sandwich board sign which are occasionally seen on sidewalks generally along business frontages on Guadalupe Street. While this type of sign might be used for short term information (i.e., menus, sales, etc.), they result in blockage or the free flow of pedestrians on the sidewalk. This is also a problem for anyone utilizing electric carts or wheelchairs.

The final prohibited sign to be highlighted is the mobile billboard advertising display. These types of signs are generally affixed to the back of a flatbed truck and just driven around town. These have been

utilized in Santa Maria, primarily advertising during the peak traffic hours. We have included it just in case a merchant decides to use this form of advertising in the future.

If this type of sign or those discussed above are not prohibited, there would be no way for staff to deny the signs which could be utilized on each legal lot. With a typical street frontage of 50 feet, that would allow up to 50 square feet of signage per lot. That could result in numerous bow/feather signs per lot along with wall signs. The ordinance in Santa Maria was opposed by numerous business owners who felt that they needed bow/feather and sandwich board signs to ensure that people would be visually drawn to the business. At the end of the discussions with City Council, the majority agreed that the visual blight generated by the existing bow/feather signs and sandwich board signs outweighed the need for merchants to utilize this form of advertising.

One final discussion involves murals vs. painted advertising signs. The City doesn’t have a mural program, but there have been a number of murals painted on the sides of building, primarily in the downtown. This draft ordinance allows for painted signs. The sign is distinguished from a mural by including the name of the business or other identifying feature(s). The painted wall sign square footage must be added to the total of all signs for the property. Under the proposed ordinance, so long as there were not identifying information concerning a business, there are no limitations on the size of a mural.

If Council is interested, staff could prepare a mural ordinance at some time in the future. Staff believes that the best way to address the potential issues with murals is to delegate approval of them to a City residents’ advisory committee which would make recommendations to approve or reject proposed murals pursuant to adopted policy guidelines. The City Council would ultimately affirm or reject the recommendations of the committee.

FISCAL IMPACT:

Minor reduction in revenues due to the need to update the City’s fee schedule. The larger processing fee (deposit) could only be charged if the sign is approved at the Council level. The new ordinance has all the processing done at the Director or staff level which has been changed to be more efficient. At the same time, it limits staff in its ability to charge for the actual cost of reviewing and permitting new signs.

CONCLUSION:

This has not been an easy ordinance for Council to review due to its length and complexity. Based on staff’s experience in preparing and enforcing sign ordinances in other jurisdictions, we recommend that this ordinance be introduced for its first reading as currently written. However, if a majority of Council want some modifications prior to second reading, we are prepared to address those issues and bring the revised ordinance back to the Council for another “first” reading.

ENVIRONMENTAL REVIEW:

This ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA Guidelines, and has been found to be exempt pursuant to Section 15306 of the CEQA Guidelines (information collection) because it does not have the potential to create a physical environmental effect.

PUBLIC NOTICE:

Staff published the required display ad in a newspaper of general circulation before April 26, 2022.

ATTACHMENT:

1. Ordinance No. 2022-500

2. Current Sign Ordinance (Sec. 18.52.140-160)

3. Pictures of Bow/Feather signs
ORDINANCE NO. 2022-500

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, TO REPEAL THE EXISTING SIGN ORDINANCE (SECTION 18.52.140 – 18.52.160) AND AMEND THE GUADALUPE MUNICIPAL CODE BY ADDING CHAPTER 18.51 REGARDING SIGNS The City Council of the City of Guadalupe, State of California, does ordain as follows:

WHEREAS, the State Planning and Zoning Law authorizes the legislative body of a city or county to regulate, among other things, the General Plan and implementation of the Plan through the administration of the zoning ordinance among other documents (Government Code Sec. 65103 (b)); and
WHEREAS, the City Council recognizes that the City’s zoning ordinance was adopted in February 1980, over 42 years ago, and that except for several amendments and additions over the past few years, many sections of the ordinance are outdated, internally inconsistent, and do not reflect mandatory State regulations that have been enacted over the years; and WHEREAS, staff is systematically reviewing and amending the zoning ordinance to ensure that the final version reflects the desire of City Council to provide the most accurate document to describe and regulate development within the City; and WHEREAS, public notice pursuant to Government Code section 65090 was given on or about April 15, 2022.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GUADALUPE DOES ORDAIN AS FOLLOWS:

SECTION 1. Sections 18.52.140 – 18.52.160 of the Guadalupe Municipal Code are hereby repealed in their entirety as follows:

18.52.140 Signs—Permits required.

A zoning permit shall be required prior to the construction of any sign structure in excess of 5 square feet in area, or the painting of a sign on the side of a building where the perimeter of the sign encloses an area exceeding 5 square feet. Where a conditional use permit is required, all signing shall be considered as a part of the conditional use permit application.

18.52.150 Signs—Size and number restrictions.

A. In all districts, one sign not over 5 square feet in area and used only to identify the occupants of the property, or to indicate that the property is for sale, lease or rent is permitted. House numbers shall not be considered signs.

ATTACHMENT 1
B. In R-3, G-C, M-C, and G-I districts, one additional sign not more than 64 square feet in area identifying a permitted use is permitted. A double-faced sign containing 64 square feet on each side is permitted.

18.52.160 Signs—Conditional use permit required.

All signs or sign structures in addition to or larger than those listed as permitted in this title are permitted subject to first obtaining a conditional use permit.

SECTION 2. Chapter 18.51 of the Guadalupe Municipal Code is hereby added to read as follows:

CHAPTER 18.51 SIGNS
Section 18.51.01. Purpose.

The purpose of this Chapter is to regulate signs located on private property within the City and on property owned by public agencies other than the City and over which the City has zoning and land use regulatory power.

Section 18.51.02 Objectives.

Signs can have either a positive or negative impact on the character and quality of the City.

As a prominent part of the scenery, they attract or repel the viewing public, affect the safety of vehicular traffic, and set the tone of a neighborhood and the City. The objectives of this Chapter include the following:

A. To implement the City’s community design and safety standards as set forth in the City’s General Plan, and Municipal Code.

B. To maintain and enhance the City’s appearance by regulating the design, character, location, number, type, size, illumination, and maintenance of signs.

C. To serve the City’s interests in maintaining and enhancing its visual appeal for residents, tourists, and other visitors, by preventing the degradation of visual quality which can result from excessive and poorly designed, located, or maintained signage.

D. To generally limit signage to on-site locations in order to protect the aesthetic environment from the visual clutter associated with the unrestricted proliferation of signs.

E. To limit the size, number, and construction of signs to levels that reasonably allow for the free communication of ideas, consistent with the other purposes of this ordinance.

F. To encourage signs that are appropriate to the zoning district in which they are located and consistent with the permitted and conditional uses applied to the subject property.

G. To establish sizes of signs in relationship to the scale of the lot and building on which the signs are to be placed or to which they pertain.

H. To minimize the possible adverse effects of signs on nearby public and private property, including streets, sidewalks, roads, and highways.

I. To protect and improve pedestrian and vehicular safety by balancing the need for signs that facilitate the safe and smooth flow of traffic (e.g., directional signs and on-site signs) without an excess of signage which may distract drivers or overload the mental capacity to quickly receive and interpret information.

J. To reduce hazardous situations, confusion, and visual clutter caused by the proliferation, placement, illumination, animation and excessive height, and area and bulk of signs which compete for the attention of pedestrians and motorists.

K. To respect and protect the right of free speech by sign display, while reasonably regulating the structural, locational, and other non-communicative aspects of signs, generally for the public health, safety, and welfare, and specifically to serve the public interests in community aesthetics, traffic, and pedestrian safety.

L. To enable the fair, consistent, and effective enforcement of the sign regulations of the City.

Section 18.51.03. Definitions.

The definitions listed below supplement those set forth in Chapter 18.08 with Illustration A and B (located in the Appendix at the end of this Chapter) depicting examples of certain types of signs:

A. Balloon or Blimp: An airtight bag, possibly rigid or semi-rigid, which will rise and float above the earth when filled with hot air or gas.

B. Banner: A type of temporary sign made of paper, cloth, flexible plastic or similar material.

C. Bow/Feather Sign: Any variety of fabric signs as shown in Illustration A, commonly called but not limited to bow, feather, tear drop, etc. that display a message, supported by a horizontal or vertical pole of various lengths.

D. Bulletin Board: A permanently constructed sign containing a surface area that may have interchangeable letters, words, or numerals.

E. Building Face: The exterior surface of any building, regardless of frontage.

F. Building Occupancy Frontage: The length of that portion of a building occupied exclusively by an individual tenant or owner which faces the public right-of-way.

G. Building Official: A title recognized by the City of Guadalupe and the International Code Council (ICC) responsible for interpretation, effectuation and enforcement of the California Building Codes, including, but not limited to, the International Building Code (IBC).

H. Canopy/Awning Sign: A sign mounted or painted on a canopy or awning.

I. Commercial Sign: Any sign, wording, logo, picture, transparency, mechanical device, or other representation that is intended to attract attention to a commercial or industrial business, occupancy, product, goods, service, or other commercial or industrial activity for a commercial or industrial purpose.

J. Construction Project or Subdivision Sign: A sign erected in conjunction with a construction project.

K. Directional Structure: A noncommercial, on-site structure, the purpose of which is to facilitate safe vehicular or pedestrian travel by directing pedestrians or vehicles to specific onsite locations, such as parking spaces, special drive-up or walk-up services, exits, and public restrooms.

L. Director: The Planning Director of the City.

M. Directory Sign: A wall or monument sign that may list the names of businesses in an office or retail complex and the corresponding building, suite or room number/letter. In multifamily residential areas, the sign can be used for identifying apartment buildings and unit numbers.

N. Freestanding Sign: A sign not attached to a building that is constructed upon, or affixed to, the ground by means of two or more columns or similar structural components.

O. Height of Sign, Maximum: The distance from the lowest adjacent finish grade within three feet of the base of the sign to the top of its highest element.

P. Illuminated Sign - External: A sign which is illuminated by use of lighting from a source outside of the sign.

Q. Illuminated Sign - Internal: A sign which is illuminated by use of lighting installed inside the sign.

R. Institution: All governmental, religious, and charitable organizations.

S. Master Sign Plan: A plan outlining the design, location, size, number, materials, and construction of sign structures for any multi-tenant or multi-building site in order to ensure continuity of design within the project and to provide for equitable distribution between tenants of allowable sign area.

T. Memorial Signs or Tablets: Signs or tablets cut into masonry surfaces or constructed of bronze or other incombustible materials mounted on a solid base, affixed to a building, or on one or more uprights.

U. Mobile billboard advertising display: An advertising display that is attached to a wheeled, mobile, non-motorized vehicle, that carries, pulls, or transports a sign or billboard, and is for the primary purpose of advertising in accordance with Section 395.5 of the California Vehicle Code and sections amendatory or supplementary thereto.

V. Monument Sign: A sign affixed to a solid base and installed on a landscaped, concrete or other solid surface on the project site.

W. Noncommercial Sign: A sign that does not name, advertise, or call attention to a commercial or industrial business, commodity, product, goods, service, or other commercial or industrial activity for a commercial or industrial purpose.

X. Off-Site Sign: A commercial sign not located on the site of the business or entity indicated or advertised by the sign, or a commercial sign advertising a commodity, good, product, service or other commercial or industrial activity which originates on a site other than where the sign is maintained.

Y. On-Site Sign: A commercial sign which directs attention to a commercial or industrial occupancy, business, commodity, product, goods, service, or other commercial or industrial activity conducted, sold, or offered upon the site where the sign is maintained.

Z. Parcel Frontage: The length of the property line abutting the public right-of-way for the parcel of land measured in linear feet.

AA. Painted Sign: A sign that is painted directly on a wall or other surface, and does not project from the surface to which it is applied.

BB. Parking Lot Light Banner: A banner sign attached to the vertical portion of a privately-owned parking lot light standard, suspended between horizontal supports. For the purpose of this Chapter, a parking lot light is defined as a vertical pole of varying height supporting a luminaire or mast arm.

CC. Permanent Sign: Any sign which is constructed to be lasting and enduring, remaining unchanged in character, condition (beyond normal wear and tear) and position and in a permanent manner affixed to the ground, wall, or building.

DD. Projecting Sign: A sign attached to, and projecting from, the face of the roof of a structure, canopy, or marquee.

EE. Pole/Pylon Sign: Any freestanding sign where the structural support for the sign is generally a single exposed pole.

FF. Roof Sign: A sign erected upon a roof or eve of a roof, or erected upon an awning of a structure, which is wholly or partially supported by said structure and includes a sign projecting above the eave or parapet of a roof.

GG. Sandwich Board Structure: A small, single or multi-sided type of sign placed on the ground, also referred to as an “A-sign”.

HH. Sign: Any device, fixture, placard, or structure, including its component parts, which draws attention to an object, product, place, activity, opinion, person, institution, organization, or place of business, or which identifies or promotes the interests of any person and which can be viewed from any public street, road, highway, right-of-way, parking area or public space.

II. Triangle Pennant Sign: A triangle-shaped piece of plastic or cloth material connected to a cord including a single color or multiple colors that repeat for the length of the cord, and is used to draw attention to businesses such as vehicle sales lots.

JJ. Valet Sign: A moveable support structure which contains a single support element or post used to display signage not permanently affixed to the ground.

KK. Nonconforming Sign: A sign which existed as a legal sign prior to the effective date of the ordinance codified in this Chapter which is in conflict with the provisions of this Chapter.

LL. Sign Structure: A structure which supports a sign.

MM. Sign Tower: An architecturally designed structure not exceeding 25 feet in height that can be permitted in the C-S-SP and C-N-SP zoning districts subject to a Design Review Permit or Conditional Use Permit.

NN. Temporary Sign: A sign constructed of expendable material such as paper, plastic, cloth, or wood intended to be displayed for a short period of time. Pennants, banners, and similar devices are also included in this category. Temporary signs may serve many functions such as grand opening signs or political signs.

OO. Wall Sign: A sign which is attached directly to, and parallel with, the building face or painted upon the wall or marquee of a building or structural part thereof.

PP. Window Sign: A sign painted, printed, attached, unattached but adjacent, glued, hung or otherwise affixed to a window so that it is visible from the exterior of the building. A window sign is a type of wall sign and may be located inside or outside of a building and either shall constitute a sign and is subject to the provisions of this Chapter.

QQ. The following are not within the definition of sign for the regulatory purposes of this Chapter:

1. Any public or legal notice required by a court or public agency;

2. Decorative or architectural features of building, except letters, trademarks, or moving parts;

3. Time and temperature devices;

4. Signs on street legal vehicles, license plates, license plate frames, registration insignia, including noncommercial messages, messages relating to the business or service of which the vehicle is an instrument or tool (not including general advertising), and messages relating to the proposed sale, lease, or exchange of the vehicle;

5. Traffic, directional, emergency, warning or informational signs required or authorized by a governmental agency having jurisdiction;

6. Permanent memorial or historical signs, plaques, or markers that comply with Section 18.51.03.T or Section 18.51.03.V;

7. Public utility signs; and

8. News racks.

Section 18.51.04. General Requirements.

A. Applicability. This Chapter regulates signs located on private property within all zoning districts of the City and on property owned by public agencies other than the City over which the City has zoning and land use regulatory power. Except where otherwise expressly provided in this Chapter, all signs located in such areas of the City shall receive zoning clearance for signs or a master sign plan as provided in subsection B of this Section, and shall be erected and maintained in conformity with this Chapter. The consent of the property owner is necessary before any sign may be erected on any private property within the City.

B. Zoning Clearance for Signs Required. Except as otherwise provided in this Chapter, it is unlawful for any person to place, erect, structurally or electrically alter (not including a change in sign copy of sign face), move or display or maintain any permanent sign without first obtaining a zoning clearance for signs from the Director or his/her designee in accordance with the provisions of this Chapter. No zoning clearance for signs is required for cleaning or other normal maintenance of a properly approved sign, unless a structural or electrical change is made.

C. Master Sign Plan Required. On a multi-tenant building or multi-building site, a master sign plan shall be prepared by the owner for review and approval by the Director or his/her designee in accordance with Section 18.51.07. The purpose of the master sign plan is to ensure compliance with this Chapter, promote continuity of sign design and to spread the amount of sign area permitted among the buildings and businesses within a multi-tenant building or multi-building site. Temporary signage may be allowed in accordance with Section 18.51.05.D upon the approval of a complete master sign plan.

D. Noncommercial Signs. Noncommercial signs are allowed whenever commercial signage is permitted and are subject to the same standards and total maximum allowances per site or building of each sign type specified in this Chapter.

E. Substitution of Noncommercial Message. Subject to the consent of the property owner, a noncommercial message of any type may be substituted for all or part of the commercial message on any sign allowed under this Chapter. No special or additional approval is required to substitute a noncommercial message for any other message on an allowable sign, provided the sign structure is already approved or exempt from the approval requirement and no structural or electrical change is made. When a noncommercial message is substituted for any other message, however, the sign is still subject to the same design, size, locational, and structural regulations (e.g., color, materials, height, size, illumination, maintenance, duration of display, etc.) as well as all building and electrical code requirements, as would apply if the sign were used to display a commercial message. In the event of any perceived or actual conflict between the general provisions of this subsection and any other specific provisions in this Chapter, the provisions of this subsection shall prevail.

F. Construction Materials. All permanent signs shall be constructed of wood, metal, plastic, ceramic tile, glass or like material (or paint on a building such as a painted wall sign) as approved by the Planning Director.

G. Area of Signs.

1. A “double-face sign” with parallel planes, back-to-back, not more than 24 inches apart, shall count as a single sign and only one side shall be counted for the total sign area.

2. In the case of a multi-face sign other than a double-faced sign, the outer dimensions of all the sign faces shall be combined. The sign area shall be the total area of all the faces.

3. In the event a sign falls under more than one sign definition, the more restrictive sign regulations found in this Chapter shall apply.

4. Sign face changes to a legally established sign which do not structurally alter the sign (including sign area and configuration) shall not require a zoning clearance for signs.

5. The total sign area allowed on a parcel shall be calculated as the sum of the sign areas of all signs on the parcel except directional structures and temporary signs.

6. The total sign area allowed on a parcel shall be up to one square foot of sign area for each lineal foot of building occupancy frontage or parcel frontage, whichever is greater, except that all properties are allowed a minimum of 25 square feet of sign area regardless of the building or parcel width. The Director or his/her designee, through the zoning clearance for signs process, shall determine whether proposed sign area is compatible with the proposed architecture of the building and with other properties in the vicinity. Sites with multiple tenants shall be required to submit a master sign program, for approval by the Director or his/her designee, to determine the share of total sign area for each tenant space.
a. Parcels adjacent to more than one public street, public alley, or freeway may be allowed to count each frontage toward the total sign area for the parcel. As part of the zoning clearance for signs review process, the Director or his/her designee shall ensure that the sign area is appropriately distributed among said frontages in order to avoid signs that are visually out of proportion with each particular building face.
b. Bonus Sign Area: The total sign area may be increased by 25% for that portion of a building that has a height of 20 feet or more of habitable interior space. As part of the zoning clearance review process for signs, the Director or his/her designee shall ensure that the amount of the bonus sign area allowed does not result in signage that is out of proportion with the building.

7. The area of a sign shall be calculated by forming a box to enclose the entire sign.

The box must be a continuous line consisting of not more than eight straight lines that form right angles. The area within the box shall be the sign area.

8. The supporting structure of any sign, including monument base or masonry veneer, shall not be included in determining the sign area.

H. Location. All sign structures shall comply with sight distance requirements for corner visibility of pedestrians and vehicles per Resolution No. 2009-24 (adoption of Santa Maria City Roadway Standards Manual, including corner cutbacks).

I. Architecturally Designed Sign Towers along Primary Arterial Streets. The City Council, through a Design Review Permit or Conditional Use Permit may permit, or conditionally permit, sign towers in the C-S-SP and C-N-SP zoning districts along primary arterial streets as defined in the Circulation Element of the General Plan. The sign towers shall not exceed a height of 25 feet above finished grade. The total sign area shall not be greater than 200 square feet per tower with signs permitted on up to four sign faces. The design of the sign towers must be consistent with the adopted Specific Plan for the area. The sign tower must make a positive design statement for the City of Guadalupe, be architecturally compatible with the architecture of the adjoining buildings, and must include substantial adjacent landscaping.

J. Illumination. Illumination shall be allowed on all signs upon the approval of zoning clearance for signs. Illuminated signs may be lighted either by exterior or interior means.

Illuminated signs shall be designed in such a manner as to avoid glare or reflection of light on private property in the surrounding area or onto public rights-of-way. Illumination of signs shall comply with all adopted building codes of the City of Guadalupe.

K. Limitation on Number of Signs Affixed to a Building. Up to four permanent signs may be permitted on any building face for a single tenant providing that the total available square footage allowed for display of permanent signs on a building is not exceeded.

L. Maintenance. All signs shall be maintained in a neat and orderly appearance, including, but not limited to, repairing all holes, tears, fading, chipping, structural defects, and partial or full loss of illumination.

Section 18.51.05. Standards by Sign Type.

A. Wall Sign.

1. Maximum Height: Not to exceed the eave or parapet of the roof.

2. Permitted Zones: All Commercial, Industrial, PF, Open Space, Mixed-use, and Multi-family zone districts.

3. A wall sign may encumber no greater than 80% of the building street frontage width.

4. Window signs may not exceed 25% of an overall window area per building face.

When any window area is displayed with a sign(s) in excess of 30 days per calendar quarter, or more than two 30-consecutive-day periods during a six-month time frame, not exceeding 120 display days within 12 months, when so designated by the applicant as provided in Section

18.51.05.D.4), or there is a change of the sign(s) with any number of different signs displayed in that same window during the foregoing specified time period(s), such window sign(s) shall be deemed a permanent sign and shall be counted against the total allowed sign area. In addition, an applicant may request that a portion of the available square footage for display of signs include up to 25% of any window area as part of the permanent approved sign display area.

5. A wall sign may not exceed 25% of an overall window area per building face.

6. Zoning clearance for wall signs needed: Yes.

B. Monument Sign.

1. Maximum Height: Six feet in residential zones; eight feet in commercial or industrial zones, as measured from adjacent finished grade.

2. Monument signs may be placed on landscaped mounds. All landscaped mounds shall comply with the development standards of Chapter 18.64 (landscaping) providing that mound slopes may not be steeper than 2 to 1 and no higher than three feet.

3. Monument Base: A monument sign must be supported by a solid base equal to or greater than 60% of the sign width obscuring one or more upright supports.

4. Permitted Zones: All Commercial, Industrial, PF, Mixed-use, and Open Space districts. Permitted in Residential zone districts with Master Sign Plan.

5. The maximum monument sign area shall be 50 square feet in all commercial, industrial, open space, public facilities. The maximum monument sign area shall be 35 square feet in all residential zoning districts.

6. Number of monument signs permitted shall be limited to one monument sign for each 125 linear feet of parcel frontage along a public street except that, upon the request of the applicant, monument signs closer to each other than an aggregate of 125 linear feet of parcel frontage along a public street shall be permitted when within 50 feet of the main entrances/exits of developments, such as a shopping center or office complex. Through the zoning clearance for signs review process, the Director or his/her designee will ensure the location of monument signs do not create an appearance of clutter along the street. In multi-family residential zones, monument signs may be permitted throughout the development provided the cumulative sign area is not exceeded for the project.

7. Zoning clearance for monument signs needed: Yes.

C. Directional Structures.

1. Maximum Height: Four feet for ground-mounted structures.

2. Maximum Area: Four square feet for ground-mounted structures; six square feet for wall-mounted structures.

3. Special Limitation: Directional structures shall only contain the information stated in Section 18.51.03.K.

4. Permitted Zones: All Commercial, Industrial, PF, Mixed-use, Open Space, and Multi-family residential zone districts.

5. Zoning clearance for directional structures needed: Yes.

D. Temporary Sign/Banner.

1. Maximum Height: Not to exceed roof eave line of nearest building or building to which it is affixed.

2. Maximum Area: A banner or temporary sign may be installed at a ratio of 32 square feet of sign area (in commercially or industrially zoned properties), or six square feet of sign area (in residentially zoned properties) for each 75 feet of width of the side(s) of a building facing a public street. For instance:

Building Width
(feet)
Sign Area (square feet)
Commercial/Industrial
Zones
Sign Area (square feet)
Residential Zones
75 32 6
150 64 12
225 96 18
300 128 24

3. Permitted Zones: All Residential, Commercial, Industrial, PF, Mixed-use, and Open Space districts zones.

4. Permitted Time: Temporary signs may be displayed for up to two 30-consecutiveday periods during a six-month time frame, not exceeding 120 display days within 12 months. The applicant shall specify the desired dates of display, any consecutive period(s) for display, and the 12 months within which the display will occur on the application for temporary zoning clearance for signs. A temporary zoning clearance for signs may be renewed upon expiration of the 12 months specified in a temporary sign application. All temporary signs shall be removed from the property within 5 days of the expiration date of the permit.

5. Banners shall be made of flexible, non-rigid material that cannot support itself.

6. Temporary signs shall not be subtracted from the total allowable permanent sign area.

7. A maximum of two temporary signs may be permitted as long as the total allowable temporary sign area is not exceeded.

8. Temporary signs are permitted on vacant lots and are subject to all other applicable provisions of Section 18.51.03.GG.

9. Permit for temporary/banner signs needed: Yes.

E. Projecting Sign.

1. Maximum Height: Not to exceed eave or parapet line of wall or structure to which projecting sign is attached (Note: Bottom of sign shall be a minimum of eight feet from ground to provide proper clearance.)

2. Permitted Zones: All Commercial, Industrial, PF, Mixed-use, and Open Space zone districts.

3. Location: Projecting signs may extend over public rights-of-way including public sidewalks not to exceed one-half of the distance from the building face to which the sign is attached to the curb face of said sidewalk.

4. Zoning clearance for projecting signs needed: Yes.

F. Canopy/Awning Sign.

1. Maximum Height: Not to exceed the height of the underside of a canopy, awning or marquee. The bottom of the sign shall be a minimum of eight feet from the ground to provide proper clearance.

2. Permitted Zones: All Commercial, Industrial, PF, Mixed-use, and Open Space districts zones.

3. Location: Canopy/awning signs may locate over rights-of-way including sidewalks except that no part of the sign may extend beyond the canopy.

4. Zoning Clearance for canopy/awning signs needed: Yes.

G. Temporary Flags in Developing Residential Areas.

1. Maximum Height: Not to exceed 15 feet.

2. Maximum Area: Ten square feet per flag, not to be less than two feet wide.

3. Permitted Zones: All Residential zones, and any other zones that include an approved mixed use housing project or Residential through the use of a conditional use permit.

4. Permitted Time: Temporary flags may be displayed for up to one year plus one additional year if a zoning clearance for signs for signs extension has been obtained. Flags shall only be installed onsite and cannot be installed prior to issuance of Certificate of Occupancy for the model unit(s).

5. Special Limitation: One flag for each 50 feet of exterior public street frontage, not to exceed 20 flags for each approved project in a developing residential area. Flags shall be replaced when they become torn, frayed, or have holes.

6. Zoning clearance for temporary flags needed; zoning clearance for extensions of temporary flags needed: Yes.

H. Parking Lot Light Banners.

1. Maximum Area: Eight square feet each, not to exceed two banners per pole.

2. Minimum Height: Bottom horizontal support shall not be affixed to the vertical light pole less than eight feet above the ground.

3. Permitted Zones: All commercial zones

4. Permitted Time: May be utilized for an indefinite period of time when in full compliance with applicable provisions of Chapter 34. Banners shall be replaced when they become frayed, torn, or have holes.

5. Number of Banners: No more than 25% of the parking lot lights shall be utilized for banners.

6. Zoning clearance for parking lot light banners needed: Yes.

I. Freestanding Signs.

1. Maximum Height: Six feet in residential zones; eight feet in commercial or industrial zones, as measured from adjacent finished grade.

2. Freestanding signs may be placed on landscaped mounds. All landscaped mounds shall comply with the development standards of Chapter 18.64 (landscaping) providing that mound slopes may not be steeper than 2 to 1 and no higher than three feet.

3. Support Structure: A freestanding sign must be affixed to the ground by means of two or more columns or similar structural components.

4. Permitted Zones: All Commercial, Industrial, PF, Mixed-use, and Open Space districts. Permitted in Residential zone districts with Master Sign Plan.

5. The maximum freestanding sign area shall be 50 square feet in all commercial, industrial, open space, public facilities. The maximum freestanding sign area shall be 35 square feet in all residential zoning districts.

6. Number of monument signs permitted shall be limited to one monument sign for each 125 linear feet of parcel frontage along a public street except that, upon the request of the applicant, monument signs closer to each other than an aggregate of 125 linear feet of parcel frontage along a public street shall be permitted when within 50 feet of the main entrances/exits of developments, such as a shopping center or office complex. Through the zoning clearance for signs review process, the Director or his/her designee will ensure the location of monument signs do not create an appearance of clutter along the street.

8. Zoning clearance for freestanding signs needed: Yes.

J. Digital Display Signs.

Digital display signs are subject to the following regulations in addition to all other requirements established in this Section.

1. Sign Type: Digital displays are permitted in the form of freestanding, monument, and wall signs when used as an on-site sign.

2. Height: A digital display shall have the same height limits as for other permitted signs of the same type and location.

3. Area: When used as an on-site sign, digital displays shall not exceed more than 30% of the total sign area permitted on the site.

4. Maximum Number per Property: Where permitted, one (1) digital display sign is permitted per property

5. Message Display:
a. Any Digital Display containing animation, streaming video, or text or images which flash, pulsate, move, or scroll is prohibited. Each complete message must fit on one screen. b. One message/display may be brighter than another, but each individual message/display must be static in intensity.
c. The content of a digital display must transition by changing instantly, with no transition graphics (e.g., no fade-out or fade-in).
d. Default Design: The sign shall contain a default design which shall freeze the sign message in one position if a malfunction should occur.

6. Conversion of a permitted non-digital sign to a digital sign requires the issuance of a permit pursuant to Section 18.51.07.

7. The addition of any digital display to a nonconforming sign is prohibited.

8. Public Service Announcements: The owner of every digital sign shall coordinate with the local authorities to display, when appropriate, emergency information important to the traveling public including, but not limited to Amber Alerts.

9. When used as an on-site sign, message center signs and digital displays are permitted only as a portion of the total sign area on the site.

10. A digital display sign may not be used as an off-site sign.

Section 18.51.06. Construction or Subdivision Signs; For Sale or For Rent Signs.

A. Construction or subdivision project signs are considered permanent signs for purposes of the Chapter. Such signs shall not exceed 32 square feet in area, or eight feet in overall height, unless legally required by governmental contract to be larger. A construction or subdivision project sign shall require a zoning clearance for signs and may exist no longer than the period of construction. One sign is permitted per street frontage, with an exception for frontages exceeding 200 feet where one sign may be permitted for each 200 feet of street frontage.

B. For sale/for rent signs may be temporary or permanent signs depending on the length of time such signs shall be displayed. A no fee sign permit application for a for sale/for rent sign may be filed with the Planning Department and displayed for up to two 30-consecutiveday periods during a six-month time frame, not exceeding 120 display days within 12 months as provided in Section 18.51.05.D.4. If such a sign needs to be displayed longer than this time period, the applicant shall apply for a zoning clearance to convert such a sign to a permanent sign.

Section 18.51.07. Administration.

A. Application and Processing.

1. Purpose. The purpose of a zoning clearance for permanent signs is to help ensure compliance with the provisions of this Chapter, in particular, the provisions regulating the design, illumination, location, materials, number, size, and type of sign, including structural and electrical provisions of the state building codes.

2. General application process for zoning clearance for permanent signs. Unless otherwise specified by this Chapter, the application for a zoning clearance for permanent signs must be made in writing on the form provided by the Planning Department and accompanied by the required fee established by City Council resolution. The application shall include the following information and items:
a. The completed application form.
b. Plans drawn to scale showing the design of the sign, including dimensions, sign size, colors, materials, method of attachment, source of illumination, and showing the relationship to any building, parcel, or structure to which it is proposed to be installed or affixed or to which it relates. Compliance with applicable state building codes including structural analysis, wind load calculations, and footing details shall be shown on the plans and signed by a structural engineer when applicable.
c. A site plan, including all dimensions, drawn to scale indicating the location of the sign relative to the property line, rights-of-way, streets, sidewalks, vehicular access points, and existing or planned buildings or structures and off-street parking areas located on the premises. d. The number, size, type, and location of all existing signs on the same building, site, or premises.
e. Proof of the consent of the property owner or other person in control or in possession of the property.
f. If a proposed sign would be an advertising display under the Outdoor Advertising Act (Business and Professions Code Sections 5200 and following), the applicant shall submit reasonable evidence demonstrating compliance with or exemption from the Act. g. Such other information as the Director may reasonably request in order to establish that the proposed application is in full compliance with the provisions of this Chapter, the municipal code, and any other applicable law.

3. Processing Applications. The Director, or his/her designee, shall determine whether the application contains all of the information and items required by the provisions of this Chapter.

If the Director or his/her designee determines that the application is not complete, the applicant must be notified in writing within 30 calendar days of the date of receipt of the application that the application is not complete and the reasons for such determination, including any additional information necessary to render the application complete. The applicant will then have 30 calendar days from receipt of comments to submit additional information to render the application complete. Failure to do so within this 30-day period renders the application void. Within 30 calendar days following receipt of an amended application or supplemental information, the Director or his/her designee must again determine whether the application is complete in accordance with the procedures set forth in this subsection. Evaluation and notification is to occur as provided above until such time as the application is found to be complete. All notices required by this Chapter are deemed given upon the date any such notice is either deposited in the United States mail or the date upon which a personal service of such notice is provided.

4. Findings for Approval. After reviewing a complete zoning clearance application for a permanent sign or signs, the Director or his/her designee, shall render a written decision to approve or deny the application within 30 calendar days of the complete application date. The Director’s determination shall be based on the following findings:
a. The proposed sign(s) comply with all development standards in Chapter 18.51.05; b. The placement and design of the sign(s) is compatible with the building or structure the signage is placed on;
c. The proposed sign(s) is consistent with the City’s General Plan and municipal code;
d. The proposed design, character, location, number, type, size, illumination and maintenance of the proposed sign(s) maintain and enhance the City’s appearance.

Decisions made on zoning clearance for signs shall not be based on the content of the signage.

5. Application process for temporary sign permits. A zoning clearance is not required for temporary signs/banners, but a no fee permit is required. The application for a sign permit may be made in writing on the form provided by the Planning Department or on some other written form acceptable to the Planning Director and accompanied by the required fee established by City Council resolution (if any). The application shall include the number and type of signs and the location(s) of these signs along with proof of the consent of the property owner or other person in control or in possession of the property where the sign(s) will be displayed, and for how long the temporary signs will be displayed.

B. Appeals.

1. Any person seeking to appeal a decision of the Director or his/her designee granting or denying an application for issuance of a zoning clearance for signs, revoking a permit, or ordering the remediation or removal of a sign, shall submit an appeal to the City Council in writing consistent with Chapter 18.80 (Appeals) and submit the appropriate fees as established by the City Master Fee Schedule.

2. Any person dissatisfied with the final action by the City Council may seek prompt judicial review of the action pursuant to the California Code of Civil Procedure Section 1094.8.

Section 18.51.08. Hazardous Signs.

Signs shall conform to the following provisions of the California Vehicle Code.

A. No person shall place, maintain or display upon or in view of any highway, any unofficial sign, signal or device, or any sign, signal or device which purports to be or is an imitation of, or resembles an official traffic sign or signal, or which attempts to direct the movement of traffic, or which hides from view any official sign or signal. (Cal. Veh. Code, section 21465).

B. No person shall place, maintain or display upon or in view of any highway, any light of any color of such brilliance as to blind or dazzle the vision of drivers upon said highway nor shall any light be placed in such position as to prevent the driver of a vehicle from readily recognizing any traffic sign or signal. (Cal. Veh. Code, section 21466.5).

C. The State Department of Public Works, members of the California Highway Patrol and local authorities are hereby authorized and empowered without notice to remove every prohibited sign, signal, device or light which is a public nuisance or cause the same to be removed or the director of said department, the chief of said patrol or local authorities may bring any action as provided by law to abate such nuisance.

Section 18.51.09. Construction of Signs.

A. No portion of any sign nor its supports shall be placed in a manner that it will in any way obstruct any fire escape, stairway, or fire sprinkler stand pipe, nor shall any such sign or any of its supports be attached to or supported by any fire escape.

B. No portion of any sign or its supports shall be so placed that it will interfere with human exit through any window of any room of any building.

C. No portion of any sign or its supports shall be placed so that it will obstruct any exterior door or required exit of any building.

D. No sign shall be placed that will obstruct any legally required light and ventilation.

E. No sign or portion of a sign shall be placed on any public right-of-way in such a manner which obstructs such public right-of-way. Any such sign is hereby declared a public nuisance and may be removed by the Director, Building Official or any other designated official.

Section 18.51.10. Nonconforming Signs.

A. General Requirements: A nonconforming sign structure shall not be:

1. Changed to another nonconforming sign structure or increased in area unless the height or area of the sign structure is made less nonconforming;

2. Structurally altered to extend its useful life; or

3. Moved from its location to a new location.

B. Face Changes: Sign copy and face changes within the existing boundaries of the nonconforming sign structure are permitted without obtaining a zoning clearance for signs.

C. Modifications and Maintenance: Non-structural modifications or non-structural maintenance (i.e., painting, rust removal) are allowed without a zoning clearance for signs up to a maximum of 50 percent of the existing total area of the sign. Non-structural modifications or maintenance exceeding 50 percent of the existing total area of the sign, and all structural changes, shall comply with all applicable standards of this Chapter.

D. Discontinued Use: If the use of a building or land associated with a legal nonconforming sign structure is discontinued for a period of six months or more, any sign structure shall thereafter conform to the provisions of this Chapter.

E. Public Nuisances: No sign or portion of a sign shall be placed on any public rightof-way in such a manner which obstructs such public right-of-way. Any such sign is hereby declared a public nuisance and may be removed by the Director, Building Official, or any other designated official without notice if determined to be a safety hazard.

F. Destroyed Signs: If, at any time, any nonconforming sign structure in existence or maintained on the effective date of the ordinance codified in this Chapter is destroyed by fire, accident, explosion or act of nature to the extent of more than 50 percent of the value thereof, without further action of the City, such sign shall, from and after the date of such destruction, be subject to all the provisions of this Chapter. For the purposes of this Chapter, the value of any sign shall be the estimated cost of replacement of the sign in kind as determined by the Building Official.

G. Any sign that is nonconforming with the requirements of this ordinance shall either be removed or brought into conformance within five years from the effective date of this ordinance unless an administrative use permit is obtained to permit the sign to remain for an additional five-year period, at which time it shall be removed or brought into conformance.

H. Administration of this section is not intended to conflict with the provisions of the Outdoor Advertising Act (Chapters 2 and 2.5, Sections 5200 – 5499.30 of the Business and Professions Code).

Section 18.51.11. Exempt Signs, Flags, and Devices.

The following signs, flags, and devices are exempt from the provisions of this Chapter:

A. Flags of a governmental entity (e.g., United States, California, and , other governmental entities).

B. Signs and devices erected by a public agency not subject to this Chapter.

C. Signs erected by a public utility or common carrier to warn of dangers (e.g., the location of underground facilities and railroad crossings).

D. Signs required to be maintained or posted by law or governmental order, rule, or regulation.

E. Signs located entirely within structures.

Section 18.51.12. Prohibited Signs and Locations.

Prohibited signs are as follows:

A. Any sign designed for emitting sound.

B. Any sign or sign structure which has become a public nuisance due to inadequate maintenance, dilapidation, or abandonment.

C. Any sign which obstructs in any manner the ingress to, or egress from, a door, window, fire escape, or other access way required by building codes adopted by the City of Guadalupe.

D. Any sign unlawfully installed, erected, or maintained.

E. Any sign that encroaches into any City right-of-way and/or easement, except undercanopy, and projecting signs.

F. Any sign that flashes, blinks, moves, changes color, appears to change color, changes intensity, or contains any part of attachment which does the same.

G. Any sign that is inconsistent with the traffic safety sight area, pursuant to Resolution No. 2009-24 (Adopted City of Santa Maria Traffic Standards Manual).

H. Any sign structure located so that it interferes with visibility at an intersection, public right-of-way, driveway, or other ingress/egress.

I. Any pole sign.

J. Any sign located or displayed on or over public property except as expressly permitted in this Chapter.

K. Any sign attached to a tree or utility pole.

L. Any sign structure erected or maintained which has less horizontal or vertical clearance from communication lines and energized electrical power lines than that prescribed by the state, or rules and regulations duly promulgated by agencies thereof.

M. Any sign structure adversely affecting traffic control or safety.

N. Balloons, balloon-like objects, and blimps.

O. Roof signs.

P. Any sign on public property or property in which the City holds an interest unless otherwise authorized by this Chapter. A public utility easement (PUE) is an example of property in which the City holds an interest.

Q. Off-Site Signs—Exception. Signs on property owned or controlled by the City, whose design is compatible with the objectives of this Chapter as determined by the Director or his/her designee through zoning clearance for signs.

R. Bow/feather signs.

S. Sandwich board signs (also referred to as “A-signs”).

T. Inflatable signs, including those that exhibit motion through the use of a blower and controlled release of air.

U. Triangle Pennant signs.

V. Mobile Billboard Advertising Displays: Pursuant to Section 22651(v) of the California Vehicle Code and sections amendatory or supplementary thereto, any peace officer, or any regularly employed and salaried employee of the City, who is engaged in directing traffic or enforcing parking laws and regulations in which the mobile billboard advertising display is located may remove the mobile billboard advertising display located within the territorial limits of the City when the mobile billboard advertising display is found upon any public street or any public lands, if all of the following requirements are satisfied:

1. When a vehicle is a mobile billboard advertising display and is parked or left standing in violation of this code, if the registered owner of the vehicle was previously issued a warning citation for the same offense;

2. A warning citation was issued to a first-time offender at least twenty-four (24) hours prior to the removal of the vehicle. The City is not required pursuant to Section 22651(v)(2) of the California Vehicle Code and sections amendatory or supplementary thereto to provide further notice for a subsequent violation prior to enforcement; and

3. The warning citation advised the registered owner of the vehicle that he or she may be subject to penalties upon a subsequent violation of this Chapter that may include the removal of the vehicle.

Section 18.51.13. Signs in the Public Right-of-Way or Placing Citizens in Peril.

The Director, Building Official or other designated official in Chapter 2 of this Code (Administration and Personnel) shall immediately cause the removal of any sign which, in the judgment of the Director, Building Official or other designated official, is found to be within the public right-of-way and/or easements and are found to place citizens in immediate peril. Said removal shall be by any or a combination of the following methods using sound judgment under the circumstances:

A. Removal or modification of said sign by City staff with business owner (or property owner if business has ceased operations) to be billed for time and materials related to the cost of said removal.

B. Notification orally or in writing to the business owner causing the removal of said signs within a 24 hour period or later period of time, as prescribed by the Director, Building Official or other designated official.

C. Immediate citation of the business owner (or property owner if business has ceased operations) or party responsible for said sign.

Section 18.51.14. Severability.

If any provision or clause of this Chapter or the application thereof is held unconstitutional or otherwise invalid by a court of competent jurisdiction, such invalidity shall not affect other provisions, clauses, or applications of this Chapter which can be implemented without the invalid provision, clause, or application, it is hereby expressly declared that this ordinance, and each section, subsection, sentence, clause, and phrase hereof would have been prepared, proposed, approved, adopted, and/or ratified irrespective of the fact that any one or more sections, subsections, sentences clauses, and/or phrases be declared invalid or unconstitutional.

Appendix: Illustration A (Bow/Feather Sign).

Illustration B (Examples of Signs).
(Source: Santa Barbara County)
SECTION 3. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and has been found to be exempt pursuant to §15306 of the CEQA Guidelines (Information Collection) because it does not have the potential to create a physical environmental effect.

SECTION 4. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.

SECTION 5. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council on the 26th day of April 2022, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

PASSED AND ADOPTED at a regular meeting of the City Council on the 10th day of May 2022, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
ATTACHMENT 2
Current Sign Ordinance (Sections 18.52.140 thru 18.52.160)

18.52.140 Signs—Permits required.

A zoning permit shall be required prior to the construction of any sign structure in excess of 5 square feet in area, or the painting of a sign on the side of a building where the perimeter of the sign encloses an area exceeding 5 square feet. Where a conditional use permit is required, all signing shall be considered as a part of the conditional use permit application.

18.52.150 Signs—Size and number restrictions.

A. In all districts, one sign not over 5 square feet in area and used only to identify the occupants of the property, or to indicate that the property is for sale, lease or rent is permitted. House numbers shall not be considered signs.

B. In R-3, G-C, M-C, and G-I districts, one additional sign not more than 64 square feet in area identifying a permitted use is permitted. A double-faced sign containing 64 square feet on each side is permitted.

18.52.160 Signs—Conditional use permit required.

All signs or sign structures in addition to or larger than those listed as permitted in this title are permitted subject to first obtaining a conditional use permit.

City of Santa Maria
Sample Bow/ Feather Signs
Attachment 3
ATTACHMENT 3
City of Santa Maria
Sample Bow/ Feather Signs
Attachment 3
ATTACHMENT 3
S:\Community Development\Admin\Larry's Folder\Sign Study\City Council\SignPhotos Attachment B.doc

Agenda Item No. 13

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

________________________________ __________________________________ Prepared by: Approved by:

Robert Perrault, Facilitator Todd Bodem, City Administrator SUBJECT: FY 2022-23 Goal Setting Process
RECOMMENDATION:

It is recommended the Council review the approach for the setting of goals to guide the development of the FY 2022- 23 Budget and approve the report/ provide staff and the facilitator with direction.

BACKGROUND:

The City has expressed interest in completing a goal-setting process as a precursor to the development of the FY 2022- 23 Budget. I am happy to provide the services as a facilitator for the goal-setting process.

In previous budget years, the Council has used the goal-setting process with some success. The Goal setting process is viewed as an essential part of the budget development process. The process offers the Council, Staff, and the Community an opportunity to take a look at existing conditions, challenges, and opportunities in the development of goals. Once adopted, the goals contained in the Goals Statement List will serve to provide direction to staff and departments for the development of the budget. In essence, the budget will act as an implementation plan for Council approved Goals Statement List, prioritizing the use of time, resources, and personnel necessary to achieve the goals. It is important to recognize that both the adopted Goal Statement List and the budget are intertwined living documents that will need to be reviewed and updated throughout the course of a year. It is my recommendation that both the Goals Statement and the adopted budget be reviewed at least quarterly.

Introduction to Goal Statement List Development
The Goal Statement List itself should contain goals that are broad enough to capture the Council’s intent and prioritization. The goals should be capable of progress measurement. The Goal Statement should contain goals that can be broken into three categories: Major City Goals, Other Important Goals, and Goals that can be addressed as resources permit. Major Goals represent the most important, highest priority Goals for the City to accomplish. These goals may take significant time to complete. In fact, major goals may take multiple years to accomplish. As such resources to achieve these goals should be included in the FY 2022 -23 budget. Other important Goals are important for the City to accomplish and resources to achieve them should be made available in the FY2022-23 budget where feasible. Goals that can be Robert Perrault

addressed if resources permit are goals that are often desirable to achieve but may be limited in implementation due to resource availability.

Found in Attachments 1 and 2 is a listing of City Goals that were originally Council approved in May of 2019 and updated as a part of the FY 2021 budget development process. In reviewing the approved goals document, it appears to be simply a listing of ongoing projects. While the goal (project) is certainly worthy there is no clear designation of priority.

I am aware from my time spent in Guadalupe that Economic Development is very important to the City and the Community. Outlined below you will find a sample of a Major Goal for Economic development in Guadalupe and a couple of implementing projects that will assist the City in reaching the Major Goal:

Example Goal: Economic Development- Develop and implement economic development strategies for the City of Guadalupe that will promote the development and maintenance of a strong business sector including business retention and attraction, tourism marketing, and revenue generation.

Implementation Steps:

I. Develop and adopt a Vacant Building Ordinance that would encourage and incentivize building upgrading and reuse.

II. Work cooperatively with the Revitalization Committee and the Guadalupe Business Association to identify a strategy for business retention and attraction III. Identify and apply for grant funding for the development and staffing of a business support program.

In developing a goal and a Goal Statement it is important to not overload the municipal delivery system.

There is frequently a tendency on the part of councils and city governments to try and have all of the solutions or “be all things to all people”. It is advisable to do a few things well and then add to this foundation. Please keep in mind human resources need to carry out a goal is just as important as the financial wherewithal.

Developing the Goal Statement Process
Communications: Having a solid communications system in place is essential to the success of the goalsetting process. A solid communications system promotes proper communication amongst all members of the council/ staff team. Some of the key elements of a healthy communication system include trust and respect for each other, dedication to the common purpose combined with a good understanding of the roles and responsibilities of each of the members.

Public participation in the Goal Setting Process: Public participation is also an important part of the development of the Goal Statement. Ideally, if permitted by time, the use of social media can be used to solicit input and comments. Many municipalities use the Survey Monkey program to solicit a listing from the public of the top priorities the City should concentrate on. The survey could be posted on the City’s Website and the public could be encouraged to complete the survey through press releases. The survey results could be reviewed by the Council during the actual Goal Setting Workshop to be held on May 31st. At a minimum public comment should be solicited at each of the public sessions where goal

setting and the Goal Statement development are a major focus of the meeting. In addition to the Survey Monkey, I would suggest that opportunities be used to solicit public input at any of the upcoming events scheduled for May.

Background Workshop: I am recommending the City schedule a Background Workshop for Wednesday, May 11th. The purpose of the Background Workshop is for the Council and Community to receive information regarding the current status of the City. This information will assist the Council in the final development and selection of the goals during the Workshop to be held on May 31st and formally presented and adopted by the Council during a regular Council meeting.

The information the Council will receive during the Background workshop will include a discussion of the current fiscal condition of the City and revenue projections for the coming fiscal year. Staff should also discuss with the Council future challenges and opportunities that can be anticipated. Each of the City’s Department Heads and the City Administrator will be asked to make a presentation. Public input should be solicited at the proper time. Department Heads should also be present and provide the Council with an overview of department operations from their perspective.

Nominating Candidate Goals: Following the adoption of this report and the direction of staff to proceed, it will be the responsibility of the Council to develop candidate goals for consideration at the final Goal Setting Workshop. Each Council member will be tasked to develop up to five (5) goal proposals accompanied by one or two implementation steps or projects. The draft goal should be no more than 1- 3 sentences in length and should be supported by a simply phrased implementation project. Please use the goal “Economic Development “noted above as an example. I have also supplied the Council with Attachment #3 which is entitled: Sample Criteria for Proposing Major City Goals. Please feel free to be creative with the development of candidate goals. The goals need not be new and can include efforts undertaken by the City in the past and need to be brought to fruition. A candidate goal may also consist of a composite of ideas or projects that are related. You may want to further modify your candidate goals based on the information you receive during the Background Workshop. Your list of Candidate goals should be due to City Administrator and me no later than the end of the workday on Friday, May 20th.

Creating a Master Candidate Goal Rating Sheet: After Council members complete and turn in your list of candidate goals, the City Administrator and I will review the goals and where possible, combine similar goals under broad themes (economic development, housing, infrastructure, downtown revitalization) and we will synthesize language. If a proposed goal is unique and “one of a kind “then the language proposed by the respective member will be used. This process will result in a list of Candidate Goals to be further reviewed and rated by the Council during the Goal Setting Session.

Goal Setting Workshop: It is recommended that Goal Setting Workshop be set for Tuesday evening, May 31st. During the meeting, once the public comment is received, the Council will complete a final review of the candidate goals listing and changes will be made as necessary. Following the finalization of the goal statements Council members will be asked to rate the goals individually based on the following rating criteria

4. Most important goal for the City to accomplish in the next 2-3 years

3. Important goal to achieve

2. Address if resources are available

1. Defer to next budget cycle

0. Not a priority
Once the Council has completed the rating of the Candidate Goals, a break will be taken and the City Administrator and I will tabulate the results. The results will be returned to the Council in the form of a proposed Goal Statement List. The Council will conduct a final review of the draft Goal Statement and then direct staff to schedule for adoption at the next regular Council meeting, thus completing the Goal Setting Process.

ATTACHMENTS:

1. Goal List 2019

2. Goal List 2021

3. Sample Criteria for Proposing Major City Goals
Guadalupe City Council
Approved City- Wide Goals FY 19-20, FY 20-21
Overarching Goals
I. Improve The City’s Financial Stability
Implementation Measures:
• Make balancing the budget and deficit elimination top priorities • Maintain essential services including: Public Safety, Public Works and Library • Pursue revenue augmentation including: extension /increase of sales tax, franchise fees, Internet sales tax, and others
• Update Financial Software
II. Re-establish Parks and Recreation as City Priority
Implementation Measures:
• Appoint the Recreation Commission
• Retain Recreation Coordinator
• Maintain current Parks Facilities
• Assist in establishing Youth Programs and programs promoting the quality of life. • Continue construction at LeRoy Park
• Use Proposition 68/ other sources to add to Park facilities.

III. Revitalize Downtown
Implementation Measures:
• Support Resilient Guadalupe Leadership Team goals and objectives • Review rules and regulations including code compliance to assist business development • Remain open to encouraging communication among business • Encourage businesses to consider forming a business organization • Continue to support construction of downtown improvements IV. Develop Partnerships With Other Agencies
• Create stronger relationship with School District
The following two goals are deemed a “high Priority” by the Council for the City to address in FY 2019- 20/21-22 (resources permitting)
I. Continue Focus on Improving City Facilities and Infrastructure • Implement Capital Improvement Program as a planning tool • Make use of grants and restricted funds where available II. Initiate Public Safety Restructuring Dependent on Sustainability ATTACHMENT 1
2021-2022 Goals Setting Workshop
City Council Goal Setting Workshop
Saturday, March 6, 2021
Guadalupe City Hall Council Chamber
9:000 a.m. – 1:00 p.m.
2021-2022
Goals for the
City of Guadalupe
ATTACHMENT 2
2021-2022 Goals Setting Workshop
March 6, 2021 Schedule
Refreshments / Networking
Overview from Mayor Ariston Julian
Building Upon Prior Goals
Public Comment
10-minute break
Council Discussion & Direction for Staff
Closing Remarks from All Participants
Adjourn at 1:00 p.m.
2021-2022 Goals Setting Workshop
Overarching Goals 2019-2021
I. Improve The City’s Financial Stability
Existing Implementation Measures:
• Make balancing the budget and deficit elimination top priorities • Maintain essential services including: Public Safety, Public Works and Library • Pursue revenue augmentation including: extension/increase of sales tax, franchise fees, internet sales tax, and others
• Update Financial Software
Creating a Path Forward
a. Balancing Q4 FY 2020-2021 Budget
is a Priority
b. Form Basic Needs Ad-Hoc Committee
c. Comprehensive Master Facilities Plan to
identify:
• Costs to Maintain Buildings and
Parks
d. Measure N Passed with Voter Approval
e. Tyler Technologies Public Sector software
implementation is underway
2021-2022 Goals Setting Workshop
Maintain Essential Services: City Library
a. Form Ad-Hoc Committee to provide City Council with budgetary recommendations • Comprehensive Master Facilities Plan to identify possibilities for permanent home • Master Plan to include parking and sustainability reports b. City Library currently occupies leased space (~2,000 square feet) • Library Fund pays for monthly rent
c. Work with School District to supplement children’s resources d. Continue working with City of Santa Maria regarding library services 2021-2022 Goals Setting Workshop
Overarching Goals 2019-2021
II. Re-establish Parks and Recreation as City Priority
Existing Implementation Measures:
• Appoint the Recreation Commission
• Retain Recreation Coordinator
• Maintain current Parks Facilities
• Assist in establishing Youth Programs and programs promoting the quality of life
• Continue construction at LeRoy Park
• Use Proposition 68/other sources to add to Park facilities Creating a Path Forward
a. Members of the Recreation Committee
were introduced
b. Recreation Coordinator provided 5-year
Strategic Master Plan and proposed
budget
c. Community and Youth Programs were
postponed due to Covid-19 impacts
• Reopening Planning according to SB
County tiered system is underway
• Jack O’Connell Park restrooms
currently open
d. Grand Opening for LeRoy Park slated for
November 2021
2021-2022 Goals Setting Workshop
Overarching Goals 2019-2021
III. Revitalize Downtown
Existing Implementation Measures:
• Support Resilient Guadalupe Leadership Team goals and objectives • Review rules and regulations including code compliance to assist business development
• Remain open to encouraging communication among businesses • Encourage businesses to consider forming a business organization • Continue to support construction of downtown
improvements
Creating a Path Forward
a. Guadalupe Business Association (GBA) a
501(c)6 organization dedicated to the
promotion, expansion and development of
local businesses; Members meet every
Wednesday
b. GBA hired a part-time staff member to
assist with marketing and outreach
c. www.visitguadalupe.org is maintained by
the GBA
d. City-wide ordinances are reviewed with
GBA; GBA provides general feedback
e. CalTran’s HWY 1 project slated for 2024
2021-2022 Goals Setting Workshop
Overarching Goals 2019-2021
IV. Develop Partnerships With Other Agencies
Existing Implementation Measures:
• Create stronger relationship with School District
Creating a Path Forward
a. Collaborate with School District regarding Children’s Library Services
b. The City opened up Auditorium for Boys & Girls Club ASES program during pandemic
c. Work with American Legion members
d. Continue efforts with RCDCC/Los Amigos de Guadalupe
• Two personnel hired: Coronavirus Community Service
Workers to coordinate Food Pantry/Food Bank
distribution at Senior Center
e. Develop more positive activities for Seniors
f. Address Mental Health wellness and services
g. Create stronger relationships with local Churches
2021-2022 Goals Setting Workshop
High Priority Goals 2019-2021
(Resources Permitting)
I. Continue Focus on Improving City Facilities
and Infrastructure
Existing Implementation Measures:
• Implement Capital Improvement Program as a planning
tool
• Make use of grants and restricted funds where available Creating a Path Forward
a. Updated City-wide software to Office 365
b. Updated City-wide departments with new computers
c. Calculate actual burden rates to maintain each City
property: facilities and parks.
d. Identify vacant properties as either liability or asset e. New accounting software will provide better reporting f. List of approved grants
g. Continue applying for additional grant funding
h. Continue review of zoning/building opportunities with Contract Planner
i. Reevaluate budget for additional cuts
2021-2022 Goals Setting Workshop
High Priority Goals 2019-2021
(Resources Permitting)
II. Initiate Public Safety Restructuring Dependent on Sustainability Creating a Path Forward
a. 5-Year Plan completed in 2.5 years
b. Police Department maximizing empty City
Hall facilities (i.e. Evidence Locker, Locker
Room Expansion for female officers)
c. Fire Department moving sleeping quarters
next to Fire Station
d. Created two new classifications/personnel:
• Code Compliance Officer
• Emergency Preparedness Coordinator
2021-2022 Goals Setting Workshop
Additional Priorities
Balance Fiscal Year 2020-2021 Budget
Review City of Guadalupe Mission & Vision Statements
Fiscal Year 2021-2022 Budget Workshop: Monday, April 19, 2021 Sample Criteria for Proposing Major City Goals
The core question: Of all the many things that we would like to do for the City of Gudalupe, which are the most important things to advance or accomplish in the next 2-3 years.

1. Need is urgent- progress must be made in the next one to two fiscal years (okay to include goals that are already underway and continued support is necessary to accomplish.

2. In a workload or financial crisis, this goal would be among the few that must continue to move forward.

3. Cannot be achieved without strong City Council support and Commitment.

4. Consistent with the City’s core duties and mission.

5. Consistent with long-standing community goals plans and policies.

6. Expressed as a major interest/ concern within the Community

7. A core Gudalupe responsibility ( While other partners may be needed, no other entity can really initiate or assume responsibility).

8. Tied to other already approved major goals , programs, or projects

9. Clearly, stated and “doable” ( can be translated into the objectives to be carried out by employees of the organization).

10. Has the potential to leverage outside resources and/ or increase community resources in the future.

ATTACHMENT 3

Agenda Item No. 14

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022
___________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Selection of Second Commercial Cannabis Business Permit Applicant - Retail RECOMMENDATION:
a) Receive a presentation from staff;
b) Receive a presentation from the Roots Dispensary and Element 7; c) Receive public comment;
d) Select one these two commercial cannabis business permit applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first); or e) Continue deliberations on these two CCB permit applicants to a future meeting; and f) Provide direction concerning the unselected CCB permit applicants.

BACKGROUND:

The City of Guadalupe received one (1) cultivation-processing commercial cannabis business (CCB) permit application and five (5) commercial CCB permit applications that all successfully completed Phase II (Application Evaluation and Review) of the CCB permit application process, and each received a score of the minimum successful score of 90%. In accordance with the City’s Application Procedures & Guidelines for Commercial Cannabis Business Permits (“Guidelines”), the applicants were interviewed and evaluated by the City Council at a special City Council meeting held on March 15, 2022.

At the March 15th Council meeting, the Council followed staff’s recommendation made a decision to allow the lone cultivation-processing CCB permit application to proceed in the process, and to continue its deliberations concerning the five (5) retail CCB permit applicants to a future meeting so that nonconfidential portions of all six (6) of the CCB permit applications as well as the non-confidential portions of the “score sheets” used by the City’s consultant, HdL Companies (and City staff) to score the applications could be provided to the City Council and to the public at large. The Council continued its deliberations on the five (5) retail CCB permit applicants to its meeting of April 12, 2022.

At the April 12, 2022, Council meeting, the City Council first decided to only award two (2) CCB permits.

Next, the Council selected one of the five (5) CCB permit applications to move forward with the process.

This applicant was SloCal Roots Management LLC dba Root One. The Council did not have a majority to approve a second CCB permit applicant; but was able to narrow down the selection to two (2) CCB permit applicants: LGBA Management LLC dba The Roots Dispensary and BDSF 1 Holdings LLC dba Element 7 Guadalupe. The Council gave direction to staff to request that these two CCB permit applicants make another presentation to the Council focusing on the community benefit and neighborhood plan portions

of their applications. The Council delayed taking any action on the remaining two (2) CCB permit applicants (i.e., Mr. Nice Guy and Herb-n-Joy) until a later time, and stating they should be placed on the “back burner.”
DISCUSSION:

If the Council remains unable to select a second CCB permit applicant to continue forward with the process at this time, it can continue its deliberations to a future meeting. Moreover, because the City Council has not yet taken action to reject any CCB permit applicants, it remains free to select any of the four (4) remaining CCB permit applicants, that is, the Council could decide to select one of the two CCB permit applicants not making a presentation to the Council at this meeting. Staff does not recommend doing so, but the Council is able to take this action if it wishes to.

If the Council is able to select a second CCB permit applicant to move forward in the process, the selected applicant will be directed to apply for and obtain a conditional use permit for the physical location where the CCB will be operated. In addition, and as a condition of issuance of the regulatory permit, the applicant will be required to enter into a Community Benefit Agreement with the City setting forth the terms and conditions under which the cannabis facility will operate that are in addition to the requirements of Guadalupe Municipal Code, including, but not limited to community benefits such as public outreach and education, community service, payment of fees and other charges as mutually agreed, and such other terms and conditions that will protect and promote the public health, safety and welfare.. Upon issuance of a conditional use permit for the CCB location and successfully completing negotiations for and entering into a Community Benefit Agreement, the applicant will then be issued a CCB permit and authorized to proceed to apply for a business license and any other ministerial approvals that may be required (e.g. building permits).

Whether the Council is able to select a second CCB permit applicant to proceed with the process at its April 26th meeting or not, it should provide direction to staff concerning the remaining CCB permit applicationsthat are notselected. Staff recommends that the Council place CCP permit applications that will not be selected to move forward with the process at this time on an “eligibility list” that will remain active until both CCB permits authorized by the City Council have actually been issued. Staff recommends creation of this eligibility list because it is possible that one or both of the CCB permit applicants ultimately selected to move forward in the process may be unable to comply with all the requirements for issuance of a CCB permit, including but not limited to: obtaining a conditional use permit; successfully entering into a community benefit agreement on terms acceptable to the City; or some other reason such as being unable to complete the purchase of a property or execution of a lease required for the cannabis business location. The City’s ordinance (GMC, Chapter 9.22) does not set forth a timeline for completing the requirements for issuance of a CCB permit after being selected to move forward in the process, but Section 9.22.049 provides that the City Council (or City Administrator) can promulgate regulations to address issues not adequately addressed in the ordinance. Accordingly, along with creating an eligibility list for unselected CCB permit applications, City staff intends to bring a proposed resolution to the Council at the May 10, 2022, Council meeting to set forth an appropriate timeline for the selected CCB permit applicants to complete the requirements for obtaining issuance of a CCB permit and related matters, including establishment of the eligibility list.

Alternatively, instead of creating the eligibility list, Council can take action to formally reject the unselected CCB permit applicants at the April 26th meeting or at a future meeting, but staff does not

recommend doing so since having additional candidates for a CCB permit on an eligibility list in the event one or both of the selected applicants fail to meet the requirements for issuance of a CCB permit (or timely meet these requirements) would save the City time and money by not having to start the application process over.

ELEMENT 7 GUADALUPE
859 Guadalupe Street

ENGAGING THE

COMMUNITY & CITY
SINCE 2018
E7 INTEGRATED

BUSINESS MODEL

IS A COMMUNITY

BENEFIT

SELF-DISTRIBUTION

REDUCES RISK & CRIME

INTERACTIVE LEARNING

CENTER EDUCATES SHOPPERS

HOLISTIC WELLNESS LAB

FOCUSED ON LOCAL ISSUES

VERTICALLY INTEGRATED

BUSINESS MODEL
$1.3M+ IN TAXES
OVER 5 YEARS GROSS SALES

COST OF GOODS SOLD
OPEX*

GROSS INCOME
YEAR 1
$4.4M
$2.2M
$1.9M
$0.3M
$0.17M
YEAR 2
$5.6M
$2.8M
$2.1M
$0.7M
$0.22M
YEAR 3
$6.7M
$3.0M
$2.3M
$1.4M
$0.26M
YEAR 4
$7.7M
$3.2M
$2.5M
$2.0M
$0.30M
YEAR 5
$8.8M
$3.7M
$2.7M
$2.4M
CITY BENEFIT FEE $0.35M
$1.3M in City Benefit Fees Over 5 Years (in lieu of a tax) 4% Gross Receipts

TURN-KEY SITE

COULD BE

OPERATIONAL IN
Q4 2022 / Q1 2023
Element 7 will submit MEPS within
4-6 weeks of local approvals
E7 POSITIONING

ATTRACTS BROAD

CUSTOMER GROUP
& MAXIMIZES

TAXES FOR CITY
The Element 7 brand has strong resonance
across a broad range of consumer groups
which we’ve designed through the aesthetics
of the store, the products we carry, how we
market out brand, and the outreach work we
constantly put forward in the communities we
do business in. 43% of our customers 40+.

OUR LABOR PLANS
BUILD

COMMUNITIES
Living Wages at
$19.50 an hour
Matched 401K
Contributions
Stock Option
Plans
Health Care &
Dental
Continuous
Learning Benefits
80-Hours of
Class-room
Training
Internships at Rio
Dell / Marina
facilities
100% Staff Hired
Locally
Partnership with
The Academy of
Cannabis Science

NEIGHBORHOOD

COMPATIBILITY

GOOD NEIGHBOR
POLICY
• Quarterly Visits to all Neighbor Businesses
& Residents
• Email Database with Newsletter
• Community Relations Manager (Greg)
• Bi-Annual Outreach Events (Forums)
• Dedicated Feedback Email / Phone
• Quarterly City Reports
• Top-to-Top Security Briefings
• 100 Point Vendor Management Program
• Youth Mitigation Policies

RISK MITIGATION
POLICY
• Emergency Response: 24-Hr Resolution
• Centralized Online Tracking Platform
• Open Door Policy with Law Enforcement &
City Officials
• Noise / Lighting Management Plans
• Traffic & Parking Management Plans
• Odor Control (3rd Party – 15000 Inc.)
• CPTED Design Inclusions
• Waste Management Reduction Plan

COMPLETE ODOR

MANAGEMENT

PROVEN TRACK
RECORD

PROVEN TRACK
RECORD

PROVEN TRACK
RECORD

CANNABIS WITH A

CONSCIENCE
4% GROSS

RECEIPTS
Staff Volunteer
Program
Young Leaders
Mentorship
Program
Annual
Expungement
Clinic
Youth Education
with Law
Enforcement
Local Community
Engagement
Manager
75% of Suppliers
Locally Sourced
Local Producers
Preference
5-Person
Community
Advisory Board
+$5,000 for
Homelessness
Project
SB34 Veterans
Cannabis
Medicine
100% Local Staff
Commitment

FOCUSED LOCAL &

EXPERIENCED

DAY-TO-DAY TEAM
Lupe Alvarez
Owner / Director
Robert DiVito
Owner / CEO
Greg Moreno
Community Affairs
Josh Black
Retail Operations
Amber Norwood
Compliance / Regulation
Christopher Bloom
Project Development
Cydney Celestine
Retail Operations
Irina Openkova
Finance / Control
Robert DiVito
[email protected]
(312) 823 7638
Presentation to
Guadalupe City
Council
Tuesday, April 26,
2022
Dispensary

OWNERSHIP TEAM
Operational Experience Community Service
Beth Thuna,
Chief Operations Officer
Luis Castaneda,
Director, Retail Operations
Gustavo Alvarez,
President
Atih Alkhouri,
Treasurer, Security Liaison
+
The Roots team combines decades of experience in business operations, marketing, regulatory compliance, philanthropy, community service, and government affairs, making Roots the BEST choice for Guadalupe.

Santa Barbara County’s premiere dispensary.

The Best choice for Guadalupe…

MAYORITY
OWNERS
WOMAN
LED
Family
Owned
LOCAL

COMPROMISE
The ONLY locally-owned, minority-owned, family-owned,
& WOMAN-LED dispensary in Santa Barbara County…
Roots is the BEST choice
for Guadalupe…
813 Guadalupe Street

NEIGHBORHOOD COMPATIBILITY PLAN
Proactive engagement with neighbors
Designated Community Relations Contact / Representative Quarterly meetings and educational sessions
Outreach through letter campaigns and meetings
Communication with City
Proactive mitigation of nuisances

COMPLAINT MANAGEMENT
Providing neighbors with contact information for our Community Relations Contact / Representative Implementing a corrective action preventative action investigation Resolving all complaints within 24 hours of receipt
Monitoring the solution for continued effectiveness

MANAGEMENT OF BUSINESS
Utilization of on-site security personnel
Engaged onsite managers
Prohibition of onsite consumption and loitering
Constant monitoring of noise and traffic
Designation of a Community Relations Contact / Representative

COMMUNITY BENEFITS AND INVESTMENT PLAN
Funding
2% gross revenues apart from city tax
Social Impact Committee
Our Community Benefits and Investment Plan is led by our Social Impact Committee, which will provide guidance, support, and oversight for our work with community leaders, partnerships with organizations, and financial giving initiatives:

Darren Pardo
Resident of Guadalupe for 23+ years
President of the Kiwanis Club of Guadalupe
Heavily involved in the community
Karen Evangelista
Born and raised in Guadalupe
Manager of the Guadalupe Cultural Arts & Education Center Active Chair Member of the Guadalupe Dunes Center
Active Chair Member of the Guadalupe Kids Come First Foundation Areas of Focus
Youth
Economic Revitalization
Public Services and Facilities
Community Engagement
Methods of Contribution
Financial Contributions
Volunteer Hours
In-kind Donations
100% Local Hiring
Community Organizations
Guadalupe Dunes Center
Hancock Scholarship Foundation
The Resilience Institute
Guadalupe Police Explore Program
Guadalupe Culture Arts and Education Center
Little House by the Park
Guadalupe Branch Library
Meet Roots
Government Affairs
Advisers…
Roots Guadalupe has access to an
experienced team of local public policy
experts with extensive knowledge
working in the government affairs arena.

Pictured clockwise: Mike Brown, CEO, Santa Barbara
County (retired), Jay Higgins, Principal, H&H
Environmental, Joe Armendariz, Director of
Government Affairs, Armendariz Partners, LLC,
Dennis Bozanich (former Deputy SB County CEO)
Principal, Praxis Public Policy Consultants

THANK YOU

Agenda Item No. 15

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney, Public Works Director/Engineer Todd Bodem, City Administrator SUBJECT: Establishing the Classification and Job Description for the Engineering Technician Position within the Public Works Department
RECOMMENDATION:

That the City Council adopt Resolution No. 2022-33 establishing the classification and job description for the Engineering Technician position within the Public Works Department.

BACKGROUND:

Over the past two years, the engineering related workload in the Public Works Department has grown at an advanced level. Council has approved a Capital Improvement Program including several grant funded projects that are time sensitive. These projects include an engineering component as well as project administration, account, and vendor management. Staff is anticipating the workload to further increase as several more grant funded projects are on the horizon. This includes the second phase to Leroy Park, the historic Royal Theater, and Central Park. In addition to these activities, the City Engineer is also responsible for providing oversight to the City’s public works utilities operations, water and wastewater departments, and street maintenance.

Current engineering staff within the Public Works Department includes the City Engineer. Staff is recommending the addition of a new classification and job description for an Engineering Technician to offset some of the technical and project management aspects to these projects. Based upon the analysis of the current and anticipated project list (see attachment), it is clear that one person cannot shoulder the entire workload.

DISCUSSION:

Staff has completed an analysis of the City’s current workload and department needs with engineering positions, job titles, and compensation salary ranges from surrounding cities. During the SEIU MOU negotiations, it was mutually agreed to make salary and job descriptions comparisons with the cities of Arroyo Grande, Buellton, Grover Beach, Lompoc, Nipomo (for water and wastewater positions), Morro Bay, Pismo Beach, Solvang, and Santa Maria.

Since staff is only recommending Council to consider and authorize one engineering position, the Engineering Technician for the City of Guadalupe was weighed against Buellton’s Facilities Foreman, and Santa Maria’s and Lompoc’s Engineering Technician II. The job description staff is recommending Shannon Sweeney

includes this position performs moderate to advanced technical functions of a civil engineering office, construction and permit processing, drafting, plan review, and technical reporting. This position serves as a project lead, responding to cost estimates and ensuring fiscal control. As such, these tasks are not entry level. The Department of Public Works/City Engineer is also considering succession planning and position growth opportunities.

If Council would like to consider alternatives, such as hiring a consultant, the cost rate is approximately $85.00 - $100.00 per hour, which is more than double the hourly rate of an Engineering Technician with benefits. Staff also considered an Intern or a Provisional Temp, but prior experience has shown that students are not able to commit more than one semester or approximately 18 weeks and several of these projects require consistent oversight longer than six (6) months.

FISCAL IMPACT
In April 2021, the Maintenance Field & Operations Manager retired. The operations managerial position was not filled as the Director of Public Works/City Engineer took time to reassess overall department needs. The Engineering Technician Step B salary ($60,588.32) is considerably lower than the budgeted salary for Maintenance Field & Operations Manager ($99,059.96).

In order to develop proposed salary ranges, staff performed a local market median salary survey of neighboring cities (see attachment). Listed below are the proposed salary ranges.

ATTACHMENT:

1. Resolution No. 2022-33

2. Engineering Technician Job Description

3. Engineering Technician Salary Study

4. Department of Public Works Workload Summary

5. Department of Public Works Personnel Budget – Workforce Movement

6. Fiscal Year 2021-2022 Budget Review Exhibits - Personnel

RESOLUTION NO. 2022-33

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE

APPROVING A CLASSIFICATION AND JOB DESCRIPTION FOR THE ENGINEERING TECHNICIAN POSITION WHEREAS, the City of Guadalupe Public Works Department workload has increased substantially due to the availability of grant and stimulus funds, especially large and time sensitive grants specific to capital improvements including Central Park, wastewater treatment plant effluent pump station rehabilitation project, Leroy Park phase 2, electric vehicle and bus charging stations, 11th St. multimodal path, and new restrooms at the Amtrak train station; and
WHEREAS, the City of Guadalupe Public Works Department has only one technical position and no administrative staff; and
WHEREAS, as a result of retirements and staff reassignments in recent years in the Public Works Department, funding is available within the existing budget for a full-time engineering technician position paid fully through restricted and enterprise funds, and not funded at all out of the City general fund; and
WHEREAS, an additional technical position will provide increased ability to apply for and administer additional grant funding; and,
WHEREAS, an additional technical position will help with succession planning within the Public Works Department and provide continuity during future staff transitions.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

Approve the classification job description for the engineering technician position.

The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 26th day of April 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-33, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held April 26, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
1 CITY OF GUADALUPE
Engineering Technician - Public Works
SEIU Range 191

JOB DESCRIPTION
01/11/2022
DEFINITION:

Under the direction of the Public Works Director or designee, performs moderately paraprofessional work to advanced difficulty applying scientific and technical functions of a civil engineering office; construction and permit processing, including explaining policies and procedures to the public to achieve understanding, cooperation and compliance with codes; performs drafting, computer operation, technical writing, research, map reading, plan review and field inspections; changes or improvements of various public works projects, and performs related duties as assigned.

The Engineering Technician is responsible for performing moderate to difficult engineering, construction or permit processing tasks using independent judgement and specialized technical and scientific knowledge. Must produce a variety of technical materials, correspondence, documents, plans, drawings, specifications, cost estimates and project schedules and ensure quality control and compliance with applicable regulations, standards and policies of a variety of public works projects and processes. May act as lead worker for temporarily assigned employees, or special projects.

ESSENTIAL FUNCTIONS:
• As a project lead, coordinates projects by assigning, directing and coordinating discrete tasks and processes performed by support or other technical staff; reviews work products; prepares cost estimates, monitors and maintains records on the financial status and progress of work to ensure projects are completed on schedule and meet local, state or federal standards.
• Responds to customer and public inquiries and complaints; explains and interprets codes, policies, standards, fees, and procedures to members of the public, contractors, engineers, architects and other public or utility organization employees to resolve problems, improve their understanding of City programs and to ensure adherence to procedures in complex technical matters. • Performs analysis, evaluation and system design work; adapts quantitative models to computer programs; organizes data for purpose of computer modeling.
• Collects, analyzes, summarizes and maintains integrity of programmatic data to improve program effectiveness using computers, source documents, and other records according to established procedures. • Processes applications for permits, inspections or services; issues permits. • Performs specialized data gathering and research; analyzes data and makes recommendations. • Through independent, onsite visits, collects field data, verifies conditions, takes measurements, notes potential or developing problems, makes recommendations and carries out other duties related to the field visit.
• Researches status of property and related improvements, performs routine pre-construction inspections as needed, prepare or check calculations for progress payments. • Provides administrative, logistical and technical support to project and construction management staff by assisting in the bidding process, reviewing specifications and submittals, managing records, files and databases, reviewing and preparing project documentation, gathering, recording and evaluating data, preparing reports and work orders, enforcing standards and specifications; verifying accuracy of and issuing payments, writing change orders, and preparing for and conducting meetings.

ATTACHMENT 2
2 CITY OF GUADALUPE
Engineering Technician - Public Works
SEIU Range 191

JOB DESCRIPTION
ESSENTIAL FUNCTIIONS (cont’d):
• Composes correspondence and drafts ordinances.
• Drafts and maintains detailed infrastructure maps using manual or computer-aided methods. • Prepares reports and presentations, including graphics, maps, and technical drawings to describe project or program goals and activities using manual or computer tools. • Performs traffic data collection and reduction, reduces traffic data into a readable form, and reviews traffic signal plans and traffic signal timing against standards. • Reviews a variety of plans and applications, e.g., building, traffic and parking control, water service, street improvement plans, land use for conformance to regulations and standards to ensure public safety using knowledge of codes, master plans, and accepted practices; coordinates plan review process with other bureaus; prepares comments and conditions of approval.

PERFORMANCE STANDARD:

Employees at all levels are expected to effectively work together to meet the needs of the community and the organization through work behaviors demonstrating the City’s Values. Employees are also expected to lead by example and demonstrate the highest level of ethics.

KNOWLEDGE/SKILLS:
• Engineering and/or architectural terminology, practices, procedures and basic principles. • Mathematics, algebra, geometry, trigonometry and statistics related to engineering work. • Principles, standards and practices of engineering, constructions and maintenance project management; contract management including specification writing, cost estimating techniques, project tracking and required documentation.
• Standard office practices and procedures including manual and electronic file development and maintenance; specialized data gathering and research techniques; methods and procedures for archiving and retrieving technical documents, maps and drawings.
• City operating policies and departmental work procedures and quality standards. • Federal and state laws and regulations relating to program area; working knowledge of municipal regulating codes pertaining to assigned projects or programs.

EDUCATION/EXPERIENCE:
• Two years of sub-professional engineering experience, including both surveying and drafting work. May substitute two years of experience with 60 college level semester units. Forty of the units must be in Civil Engineering or a related field; and
• Graduation from high school.
• An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
• Possession of a valid California driver’s license, Class C, and a satisfactory (clean) driving record. 3 CITY OF GUADALUPE
Engineering Technician - Public Works
SEIU Range 191

JOB DESCRIPTION
PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally bend, stoop, crouch, kneel, handle, grip, grasp, extend neck upward, downward, or side-toside. Frequently reach above, at, and below shoulder level. • Ability to occasionally lift, carry, push, and pull materials and objects up to 40 pounds. • Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.
• Ability to communicate to exchange information effectively verbally both in the field and in an office environment, to hear and comprehend oral instructions and communications, and to effectively hear construction and traffic noise in the field.
• Frequently use telecommunications equipment; drive motorized equipment/vehicles. Infrequently use a computer.
• Frequently sit, stand or walk.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Occasionally work in outside weather conditions and is exposed to wet and/or humid and dirty conditions. • Occasionally work near moving mechanical parts and electrical hazards. • Occasionally work in contact with hazardous chemicals.

The noise level in the work environment is usually quiet in the office and moderate to loud in field settings.

SALARY RANGE & BENEFITS
HOURLY SALARY: $27.742 – 37.179, plus benefits
BENEFITS: Vacation, Sick Leave, and Holidays. Medical/Dental/Vision/Life Insurance. 2% @ 55 for “Classic” employees; 2% @ 62 for “PEPRA” employees.

This job description is not intended to be all-inclusive. The employee may also perform other reasonably related duties as assigned. The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

City of Guadalupe
Engineering Technician Payscale
Engineer Technician
SEIU Range 191
Range A B C D E L1 L2
Hourly 27.742 29.129 30.586 32.115 33.721 35.407 37.179 Bi-Weekly 4,808.613 2,330.320 2,446.880 2,569.200 2,697.660 2,832.543 2,974.320 Annually* 57,703.360 60,588.320 63,618.880 66,799.200 70,139.160 73,646.118 77,332.320 Full-time Staff (1); Non-Exempt
ATTACHMENT 3
City of Guadalupe
External Equity
Agency
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Engineering Techncian 27.742 4,808.613 57,703.360 32.152 5,573.000 66,876.000 25.891 4,487.773 53,853.280 29.226 5,065.800 60,789.600 26.100 4,524.000 54,288.000 27.440 4,756.267 57,075.200 24.797 4,298.120 51,577.440 668.760

28.294 4,904.240 58,850.880
Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Hourly Monthly Annual Job Classification
Engineering Techncian 33.721 5,844.973 70,139.680 39.087 6,775.000 81,300.000 31.154 5,400.027 64,800.320 35.524 6,157.510 73,890.120 31.725 5,499.000 65,988.000 33.360 5,782.400 69,388.800 30.140 5,224.340 62,692.080 813.000

34.396 5,962.000 71,544.000
Notes:

Buellton - Facilities Foreman
Santa Maria - Engineering Tech II
Pismo Beach - Engineering Tech
Arroyo Grande - GIS Tech
Grover Beach - Building/Planning Tech
Lompoc - Engineering Tech II
*City of Buellton adjusted salaries by 12% to keep in line with local cost of living. A 12% adjustment was calculated for comparison.

Santa Maria
Step E Step E Step E Step E Step E Step E Step E
Guadalupe *Buellton Lompoc Arroyo Grande Grover Beach Pismo Beach Pismo Beach Santa Maria
Step A Step A Step A Step A Step A Step A Step A
Guadalupe *Buellton Lompoc Arroyo Grande Grover Beach
1 The Department of Public Works Current and Upcoming Workload March 17, 2022
Planning Documents
Most planning documents should be updated every 5 years. All have been done by consultants. Requires RFP, staff report, resolution, and agreement to award, management of plan progress, review of draft, meetings, and staff report and resolution upon completion.

Done since 2019:
• Pavement Maintenance Plan 2019
• Mobility And Revitalization Plan 2020
• Local Road Safety Plan 2022
• Short Range Transit Plan 2020
• Water Master Plan 2021
• Utility Rate Study 2021
Pending, due within the next 2 years:
• Wastewater Master Plan last done 2014
• Climate Action Plan, new requirement per General Plan • Bicycle and Pedestrian plan last done 2014
• Sanitary Sewer Management Plan
• Urban Tree Plan
General Plan
The general plan lists several programs that identify work for Public Works such as the following (all due within three years of General Plan adoption):

Program CIR-1.1.1 Within one year of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to seek out grant funds to construct a Class I separated bicycle/pedestrian facility along 11th Street from Guadalupe Street to Simas Road.

Program CIR-1.1.2 Within one year of adoption of the Guadalupe 2021 General Plan, Public Works will coordinate with Caltrans and advocate for complete streets and bicycle/pedestrian improvements along Guadalupe Street.

Program CIR-1.1.3 Within one year of adoption of the Guadalupe 2021 General Plan, Public Works will continue to work with the County and other agencies to further study the feasibility, design, and costs of constructing a Class I separated bicycle/pedestrian facility from 5th Street to the community park at Calle Cezar E. Chavez on the city’s westside.

ATTACHMENT 4
2 Program CIR-1.1.4 Finance and Public Works will continue to work with the City Council to implement ideas contained in the Guadalupe Mobility + Revitalization Plan (2019) for the improvement of pedestrian infrastructure (e.g., improved sidewalks, bulb-outs, and street furniture) and landscaping, to encourage walking, shopping, and street dining in Downtown Guadalupe.

Program CIR-1.1.5 Within one year of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to work with Caltrans to improve safety at high accident locations along Guadalupe Street and West Main Street.

Program CIR-1.1.6 Within two years of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to Work with Caltrans to provide safer pedestrian crossings along West Main Street.

Program CIR-1.1.8 Within three years of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to implement the Guadalupe to Beach MultiUse Trail Feasibility Study (2020) to create better pedestrian and bicycle connections between the Westside Neighborhood and Downtown Guadalupe and between Downtown Guadalupe and the Santa Maria River Levee trail that runs east of the city. See also ED-1.1.3.

Program CIR-1.1.9 Within three years of adoption of the Guadalupe 2021 General Plan, Public Works will work towards seeking out funds to construct Class II and Class III bike lanes.

Program CIR-1.1.10 Within three years of adoption of the Guadalupe 2021 General Plan, Public Works will work towards seeking out funds to work with Santa Barbara County to fund and construct a Class I bike and pedestrian path from Calle Cezar Chavez to the GuadalupeNipomo Dunes along West Main Street.

Program CIR-1.1.11 If and when property becomes available for purchase, Public Works and the Finance Department will initiate a process with the City Council to buy property and construct an access that provides emergency vehicular connection between Snowy Plover Lanes and Mahoney Lane to facilitate safe emergency evacuations.

Program EJ-1.1.3 Within one year of adoption of the Guadalupe 2021 General Plan, the City Administrator will initiate a process with the City Council to continue a program to host additional community clean-up days in disadvantaged areas within the community and in cooperation with Public Works will begin a process with the State Regional Water Quality Control Board to identify and adopt strategies to reduce pollutants in contaminated ground water and inform the residents of Guadalupe on filtration systems that can filter out contaminates present in their tap water. 3 Program COS-1.1.1 Within one year of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to develop and adopt a qualified climate action plan that contains:
 Targets for reducing greenhouse gas emissions;
 Enforceable measures to meet the established targets;  Provisions for monitoring and reporting on the effectiveness of the plan;  A mechanism for periodically revising the plan to maintain or improve its effectiveness; and  A plan to protect the community from the direct effects of climate change, including but not limited to flooding, the loss of electric power, and excessive heat events.

Program COS-1.1.2 Within two years of adoption of the Guadalupe 2021 General Plan, the Finance Department and Public Works will begin a process with the Guadalupe Union School District and other willing partners to provide joint use of school facilities for recreational purposes and to provide increased maintenance and programming, including youth programming, at existing parks. The two departments will also begin a process with Santa Barbara County to improve undeveloped portions of Leroy Park that are located outside of the city limits. Emphasis will be placed on the development of new soccer fields and volleyball courts.

Program COS-1.1.3 Within one year of adoption of the Guadalupe 2021 General Plan, the Finance Department and Public Works will begin a process with the Guadalupe Union School District and other willing partners to provide joint use of school facilities for recreational purposes and to provide increased maintenance and programming, including youth programming, at existing parks.

Program COS-1.1.4 On an ongoing basis, Public Works will continue its waste reduction and recycling program to reduce landfill waste and will distribute educational materials within the utility bill statements to educate Guadalupe residents about options for recycling, conserving water, and reducing greenhouse gas emissions.

Program COS-1.1.5 On an ongoing basis, Public Works will review its local building code annually to ensure that new development is energy efficient.

Program ED-1.1.3 As funding becomes available, Public Works will work with the City Council to implement ideas that grow out of the Guadalupe to Beach Multi-Use Trail Feasibility Study to construct a regional bicycle/pedestrian facility that is routed through Downtown Guadalupe.

See also CIR-1.1.8.

Program CD-1.1.5 Within three years of adoption of the Guadalupe 2021 General Plan, the Finance Department and Public Works will initiate a process with the City Council to design and construct gateways for the city that establish a sense of place and celebrate Guadalupe’s heritage.
4 Program CD-1.1.6 Within three years of adoption of the Guadalupe 2021 General Plan, Public Works will initiate a process with the City Council to create a program to create landscaped buffers between industrial uses and neighboring residential uses.

Program S-1.1.3 Within two years of adoption of the Guadalupe 2021 General Plan, Public Works will identify hazard-prone critical facilities and infrastructure and carry out acquisition, relocation, and structural and non-structural retrofitting measures as necessary.

Program PF-1.1.1 Within two years of adoption of the Guadalupe 2021 General Plan, Public Works will undertake a process with the City Council to institute a developer impact fee to fund needed public utility improvements that are not directly provided by the developer.

Program N-1.1.1 Within two years of adoption of the Guadalupe 2021 General Plan, Public Works will undertake a process with the City Council to codify new noise regulations that require acoustic studies certifying that new noise-sensitive uses located in areas subject to excessive noise comply with Policy N-1.2.

Los Amigos de Guadalupe
The following projects require Public Works staff involvement:

1. Leroy Park construction-over 50 change orders to review and approve (or deny), weekly biweekly meetings, volunteer coordination for tree planting, verification of adequate funding, substantial completion.

2. Senior Center food safety permit – coordination with Santa Barbara County environmental health, grease trap issues.

3. CalFire urban tree grant – City staff has been asked to redo the budget because the CalFire grant is awarded the city only $200,000 when the request was for $292,000.

4. Central Park – city staff asked to review and comment on draft RFP.

5. Disaster mitigation grant
Grant Administration
Grants typically involve application, agreements, staff reports and resolutions to Council, reporting (usually quarterly) and reimbursement paperwork. Public Works grants:

Currently Active:

1. IRWM implementation phase 1 – wastewater treatment plant effluent pump station, $302,000.

2. Clean California maintenance grant, for litter and graffiti abatement on highways: $70,000

3. CRRSAA-transit operating assistance, $334,338

4. Affordable Housing and Sustainable Communities grant (through Escalante Meadows), for various Public Works projects, $4,006,050.75

5. safe Routes to school, for 11th St. sidewalk to Mary Buren school, $114,000 5 6. LCTOP, for electric bus purchase, $533,000.

7. SB1382 implementation grant, to help residents with organic waste, $20,000.

Available and desired:

1. WaterSMART: $100,000 for AMI, Due May 1. Failed last year, plan on resubmitting.

2. 3CE: $250,000 for ev bus DUE asap, first come first served.

3. HVIP: $250,00 for ev bus, opens March 30, first come first served.

4. IRWM implementation phase 2 grant: $565,386 for Pioneer Lift Station application due April 19.

5. Regional Climate Collaboratives, possibly to prepare Climate Action Plan? $500k-$1m (Wong)

6. Urban greening program $47.5m application due March 28 Urbangreening ca.gov no minimum or maximum can be used to establish or enhance park.

ARPA Projects
These items were generated due to availability of ARPA funds (most requires seeking multiple quotes, agreements, coordination, invoicing):

1. City tree trimming over 120 trees be trimmed by contractor.

2. O’Connell Park play structure.

3. Auditorium improvements
a. heater repair/replacement
b. electrical repairs
c. painting
d. new mats
e. storage facility

4. City Hall roof replacement.

5. Public Works conference room.

Capital Projects
Capital projects require hiring the designer, developing the documents, following public contract code, notice of award staff report and resolution, project management, review and approval of submittals, request for information, change orders, invoices, weekly progress meetings, final review, notice of completion.

Projects Completed:
• ATP cycle 3 sidewalk from Amtrak to downtown.
• Obispo waterline from 9th Street to 11th St.
• 2019 slurry seal project.
• 2020 slurry seal project.
• 2021 pavement rehabilitation project.
6 Projects Under Construction:
• Trunk main improvement project.
• 30 requests for information.
• 20 submittals.
• 2 redesigns.
• 5 invoices
• weekly field meetings since November
• wastewater treatment plant effluent pump station
• 16 submittals
• actual construction delayed due to supply chain issues Projects Designed and Ready to Bid:
• W. Main St. waterline.
• Highway 1 lift station.
• Pioneer lift station.

Projects to be Designed this Quarter:
• City Hall roof repair.
• 2022 pavement rehabilitation project.

Upcoming Funded Capital Projects:
• advanced metering infrastructure (December 2022)
• SCADA upgrade (ASAP, current software obsolete)
Transit
• Purchase 1 to 4 electric buses by 2040 ($1 million each). • Install 9 new bus shelters.
• Market and implement new bus routes starting July 2022. • LCTOP funding administration.
• TDA paperwork, to fund transit operations.
• LTF paperwork, to fund transit operations.
• Install restrooms and EV charging stations at Amtrak station by 2026. • Update contract with SMOOTH.
• Daily operations issues associated with transit.
7 Streets
• Design 2022 pavement rehabilitation program per 2019 PMP. • $3 million SBCAG circulation funds project identification. • Measure A program of projects.
• SB1 funding paperwork.
• Caltrans coordination:
• Santa Maria River bridge replacement.
• 166/1 traffic signal.
• Guadalupe Street ADA project.
• Caltrans encroachment permits for:
• Highway 1 lift station.
• Outdoor dining for Covid.
• Annual minor maintenance on highways
• West Main waterline.
• Local Road safety plan improvements at 3 intersections.

Development
• Review encroachment permit applications.
• Develop conditions of approval for all new projects
Current active projects:
• Pasadera
• Conditions of approval.
• Bond releases.
• Dedication.
• Parcel and subdivision map review.
• Twitchell yield.
• Gowing property on 7th Street.
• Crandall apartments.
• Edwards apartments.
• 12th Street Apartments.
• Britton property sewer issues.
• Gonzalez property dedication issues.
• Snowy Plover easement issue.
• 5th Street easement issue.
• 3rd Street easement issue.
• T-mobile generator at elevated tank.
8 Wastewater
• Permit application and 40 associated reports due March 31. • Update Wastewater Master Plan.
• Sanitary sewer management plan.
• Trunk main improvement project.
• Effluent pump station project.
• Highway 1 lift station project.
• Fats, oils, and Grease program to implement.
• Staff needs new tractor.
• Ongoing operations and compliance.

Water
• SCADA upgrade.
• Advanced metering infrastructure.
• West Main Street Waterline project.
• Ongoing operations and compliance.

Stormwater
• MS4 permit compliance.
• LID compliance
• Storm drain improvements to meet Trash Amendment requirements. • Post construction requirements.

Staff
• Development.
• Evaluation.
• Safety training.

Solid Waste
• SB1826 compliance.
• SB1383 compliance
9 Benefit Districts
• Pasadera Landscape and Lighting District.
• Guadalupe Assessment District.
• Guadalupe Lighting District.

Other Projects
• New electrical service to PD.
• Broadband.
• Community garden? SBCAN can administer through IRWMP. • Urban trees.
• GIS development.
• Streetlights.

Department of Public Works
Personnel Budget
FY 20-21
Title Current name current rate Annual water Fund ww fund Meas A parks facilities Maintenance Field & Operations Manager Pena $ 47.22 $ 99,059.96 $ 29,718 $ 29,718 $ 29,718 $ 4,953 $ 4,953 Maintenance Worker I Gutierrez, R $ 20.94 $ 43,553.12 $ 34,842 $ 4,355 $ 4,355 Maintenance Worker I Meraz $ 24.24 $ 50,419.20 $ 40,335 $ 5,042 $ 5,042 Director of Public Works/City Engineer Sweeney $ 62.07 $ 129,095.20 $ 38,729 $ 38,729 $ 38,729 $ 6,455 $ 6,455 Water Supervisor Vidales $ 38.71 $ 80,506.40 $ 80,506
Water Maintenance Sagasi $ 23.11 $ 48,075.04 $ 48,075
WasteWater Supervisor Miklas $ 31.14 $ 64,775.36 $ 64,775 WasteWater Operator II Gutierrez, E 28.818 $ 59,941.44 $ 59,941 Total Total $ 197,028 $ 193,163 $ 143,624 20,805$ 20,805$ $ 575,426 Budgeted 20-21 $ 196,980 $ 195,200 $ 143,300 20,662$ 20,700$ $ 576,842 FY 21-22 Proposed with underfill
Title Current name proposed rate Annual water Fund ww fund Meas A parks facilities Engineer Technician Thomas* $ 16.00 $ 7,040.00 $ 2,347 $ 2,347 $ 2,347 Maintenance Lead Gutierrez $ 26.14 $ 54,369.12 $ 43,495 $ 5,437 $ 5,437 Maintenance Worker I Batalla $ 24.97 $ 51,931.78 $ 41,545 $ 5,193 $ 5,193 Director of Public Works/City Engineer Sweeney $ 70.00 $ 145,600.00 $ 43,680 $ 43,680 $ 43,680 $ 7,280 $ 7,280 Water Supervisor Vidales $ 39.87 $ 82,921.59 $ 82,922
Water Maintenance Sagasi $ 23.81 $ 49,517.29 $ 49,517
WasteWater Supervisor Miklas $ 32.08 $ 66,718.62 $ 66,719 WasteWater Operator II Vialdivia 29.68254 $ 61,739.68 $ 61,740 Total $ 178,466 $ 174,485 $ 131,067 17,910$ 17,910$
Budgeted 21-22 $ 200,000 $ 196,000 $ 138,000 20,000$ 20,000$ *Under filled with part-time Intern. Assumes Maintenance Lead will start at Step A/Range 188; includes 3% COLA FY 21-22 Proposed
Title Current name proposed rate Annual water Fund ww fund Meas A parks facilities Engineer Technician Vacant $ 29.13 $ 60,588.32 $ 20,196 $ 20,196 $ 20,196 Maintenance Lead Gutierrez $ 26.14 $ 54,369.12 $ 43,495 $ 5,437 $ 5,437 Maintenance Worker I Batalla $ 24.97 $ 51,931.78 $ 41,545 $ 5,193 $ 5,193 Director of Public Works/City Engineer Sweeney $ 70.00 $ 145,600.00 $ 43,680 $ 43,680 $ 43,680 $ 7,280 $ 7,280 Water Supervisor Vidales $ 39.87 $ 82,921.59 $ 82,922
Water Maintenance Sagasi $ 23.81 $ 49,517.29 $ 49,517
WasteWater Supervisor Miklas $ 32.08 $ 66,718.62 $ 66,719 WasteWater Operator II Valdivia 29.68254 $ 61,739.68 $ 61,740 Total Total $ 196,315 $ 192,334 $ 148,917 17,910$ 17,910$ $ 573,386 Budgeted 21-22 $ 200,000 $ 196,000 $ 138,000 20,000$ 20,000$ $ 574,000 Assumes Maintenance Lead will start at Step A/Range 188; includes 3% COLA ATTACHMENT 5
City of Guadalupe
Budget Review Exhibits
Fiscal Year July 1, 2021 through June 30, 2022
ATTACHMENT 6
Building Maint Dept
Base
Current Next Hrly rate remaining Regular Total Employer Employer Employer Employer Total ID Employee Union Step Increase at 7/1 Hours Cost OT Bilgl Def Comp Gross Payroll Taxes PERS Med/Den/Vis Ins Total Benefits Costs SWE01 Shannon Sweeney N/A N/A max 63.927 1080 69,041.16 ‐              ‐                   ‐            69,041.16 4,979.39 9,941.93 12,786.66 27,707.98 96,749.14 unfilled Eng. Technician SEIU 191/A 27.742 520 14,425.84 ‐              ‐                   ‐            14,425.84 1,103.58 1,094.92 2,454.14 4,652.64 19,078.48GUT01 Rudy Gutierrez SEIU 151/D 8/1/2022 26.923 1080 29,076.84 ‐              ‐                   ‐            29,076.84 2,094.34 2,206.93 5,097.06 9,398.34 38,475.18BAT01 James Batalla SEIU 4/17/2022 20.995 1080 23,146.99 ‐              ‐                   1,283.04 24,430.03 1,861.83 1,854.24 4,308.93 8,025.00 32,455.03 MON01 Juan Montero SEIU 19.561 1080 21,125.88 1,283.04 22,408.92 1,707.22 1,603.45 4,308.93 7,619.60 30,028.52 156,816.71 ‐ ‐                  2,566.08 159,382.79 11,746.37 16,701.47 28,955.72 57,403.56 216,786.35 Estimated CostsUnfunded LiabTotal remaining cost
Costs YTD12/31/21 Total Life 352.38
Reg 01‐4145‐0100 19,958.67 19,958.67 12,146.29 32,104.96 Vision 245.90 Reg 01‐4300‐0100 19,958.67 19,958.67 19,958.67 Dental 1,882.39 Reg 71‐4454‐0100 66,819.16 66,819.16 59,561.86 126,381.02 Med 26,475.05 Reg 10‐4420‐0100 25,040.10 25,040.10 25,040.10 28,955.72Reg 12‐4425‐0100 25,040.10 25,040.10 25,040.10 Med Life Dental Vision Retirement 01‐4145‐0250 1,759.69 971.76 2,731.45 2,329.93 5,061.38 Shannon 11,811.42 134.73 734.67 105.84 12,786.66 Retirement 01‐4300‐0250 1,759.69 1,759.69 1,759.69 Eng Tech 2,186.80 29.055 218.92 19.37 2,454.14Retirement 71‐4454‐0250 6,559.99 5,864.40 12,424.39 12,620.40 25,044.79 Rudy 4,541.81 60.345 454.68 40.23 5,097.06Retirement 10‐4420‐0250 3,311.05 3,311.05 3,311.05 James 3,967.52 64.125 237.06 40.23 4,308.93 Retirement 12‐4425‐0250 3,311.05 3,311.05 3,311.05 Juan 3,967.52 64.125 237.06 40.23 4,308.93Taxes 01‐4145‐0300 1,553.38 1,553.38 994.19 2,547.57 28,955.72 Taxes 01‐4300‐0300 1,553.38 1,553.38 1,553.38
Taxes 71‐4454‐0300 4,989.83 4,989.83 4,426.82 9,416.65
Taxes 10‐4420‐0300 1,824.89 1,824.89 1,824.89Taxes 12‐4425‐0300 1,824.89 1,824.89 1,824.89Workers Com01‐4145‐0350 616.14 616.14 616.14 1,232.28 Workers Com01‐4300‐0350 1,344.96 1,344.96 1,344.96Workers Com71‐4454‐0350 4,003.62 4,003.62 4003.62 8,007.24Workers Com10‐4420‐0350 7,141.26 7,141.26 7,141.26Workers Com12‐4425‐0350 6,605.16 6,605.16 6,605.16Insurance 01‐4145‐0400 3,587.30 3,587.30 1,763.59 5,350.89 Insurance 01‐4300‐0400 3,587.30 3,587.30 3,587.30
Insurance 71‐4454‐0400 11,155.63 11,155.63 7,637.45 18,793.08Insurance 10‐4420‐0400 4,248.60 4,248.60 4,248.60Insurance 12‐4425‐0400 4,248.60 4,248.60 4,248.60Def Comp 01‐4145‐0545 769.82 769.82 377.82 1,147.64Def Comp 01‐4300‐0545 769.82 769.82 769.82Def Comp 71‐4454‐0545 1,026.43 1,026.43 923.26 1,949.69Def Comp 10‐4420‐0545 ‐  ‐  ‐ Def Comp 12‐4425‐0545 ‐  ‐  ‐
Dental 01‐4145‐0560 235.38 235.38 127.34 362.72
Dental 01‐4300‐0560 235.38 235.38 235.38Dental 71‐4454‐0560 839.47 839.47 586.72 1,426.19Dental 10‐4420‐0560 286.08 286.08 286.08Dental 12‐4425‐0560 286.08 286.08 286.08Vision 01‐4145‐0570 34.42 34.42 17.99 52.41 Vision 01‐4300‐0570 34.42 34.42 34.42
Vision 71‐4454‐0570 101.93 101.93 71.64 173.57Vision 10‐4420‐0570 37.56 37.56 37.56Vision 12‐4425‐0570 37.56 37.56 37.56 236,497.49 243,333.65 108,205.06 351,538.71
19,711.14
Bldg Maint 01‐4145 29,486.56 47,859.85
Parks 01‐4300 29,243.62 29,243.62
Meas A 71‐4454 101,360.47 191,192.24
Water 10‐4420 41,889.55 41,889.55
Wstwater 12‐4425 41,353.45 41,353.45
243,333.65 351,538.71
‐  ‐
Water Dept
Base
Current Next Hrly rate Annual Regular pager Total Employer Employer Employer Employer Employer Employer Total ID Employee Union Step Increase at 7/1 Hours Cost OT Bilgl other ben Gross Payroll Taxes PERS med/life Den Vis Total Benefits Costs SAG01 Jose Sagisi SEIU 162A/C 10/1/2021 24.996 1080 26,996.00     ‐            3,160.47 3,000.00 33,156.48 2,515.04 2,049.00 10,388.79 734.67 105.84 15,793.34 48,949.82 VID01 Jaime Vidales SEIU 205A/D 4/1/2023 39.866 1080 43,055.28 4,985.78 1,687.50 3,000.00 52,728.56 4,012.30 6,263.99 10,388.79 734.67 105.84 21,505.59 74,234.15 70,051.28 8,146.25 1,687.50 6,000.00 85,885.03 6,527.35 8,312.99 20,777.58 1,469.34 211.68 37,298.93 123,183.96 Estimated CostsUnfunded LiabTotal remaining costs
Costs YTD12/31/21 Total
Reg 10‐4420‐0100 96,778.88 96,778.88 85,462.44 182,241.32 temp 10‐4420‐0150 ‐  ‐  ‐                 ‐
OT 10‐4420‐0200 8,146.25 8,146.25 8,518.69 16,664.94
Retirement 10‐4420‐0250 11,624.04 17,693.94 29,317.98 31,289.47 60,607.45 Taxes 10‐4420‐0300 8,352.24 8,352.24 7,577.75 15,929.99 workers com 10‐4420‐0350 7,141.26 7,141.26 7,141.26 14,282.52 Insurance 10‐4420‐0400 25,026.18 25,026.18 16,771.62 41,797.80 other ben 10‐4420‐0450 6,000.00 6,000.00 6,692.91 12,692.91 Dental 10‐4420‐0560 1,755.42 1,755.42 1,332.17 3,087.59 Vision 10‐4420‐0570 249.24 249.24 191.80 441.04
165,073.51 182,767.45 164,978.11 347,745.56
41,889.55
‐
Wastewater Dept
Base
Current Next Hrly rate Annual Regular pager Total Employer Employer Employer Employer Employer Employer Total ID Employee Union Step Increase at 7/1 Hours Cost OT Bilgl def comp other ben Gross Payroll Taxes PERS med/life Den Vis Total Benefits Costs VAL01 Devin Valdivia SEIU 188 1/1/2022 28.270 1080 30,531.60       ‐             5,540.67 1,283.04 3,000.00 40,355.31 3,080.12 2,414.73 4,029.21 237.06 40.23 9,801.35 50,156.66 MIK01 David Miklas SEIU 205A/A 7/1/2021 32.076 1080 34,642.08       ‐             ‐             4,827.87 3,000.00 42,469.95 2,789.38 2,629.33 10,140.80 734.67 105.84 16,400.02 58,869.96 65,173.68 10,368.54 ‐ 1,283.04 6,000.00 82,825.26 5,869.49 5,044.07 14,170.01 971.73 146.07 26,201.36 109,026.62 remaining costunfunded liabTotal remaining costs
Costs YTD12/31/21 Total
Reg 12‐4425‐0100 90,213.78 90,213.78 77,211.89 167,425.67OT 12‐4425‐0200 10,368.54 10,368.54 14,359.68 24,728.22Retirement 12‐4425‐0250 8,355.12 5,871.06 14,226.18 13,574.57 27,800.75Taxes 12‐4425‐0300 7,694.39 7,694.39 7,091.12 14,785.51 workerscomp12‐4425‐0350 6,605.16 6,605.16 6,605.16 13,210.32 Insurance 12‐4425‐0400 18,418.61 18,418.61 16,242.58 34,661.19other ben 12‐4425‐0450 6,000.00 6,000.00 6,524.57 12,524.57def comp 12‐4425‐0545 1,283.04 1,283.04 859.32 2,142.36Dental 12‐4425‐0560 1,257.81 1,257.81 921.04 2,178.85 Vision 12‐4425‐0570 183.63 183.63 115.45 299.08
150,380.07 156,251.13 143,505.38 299,756.51
41,353.45
‐

Agenda Item No. 16

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of April 26, 2022
_Hannah Fuentes_______________ __________________________________ Prepared by: Approved by:

Hannah Fuentes, Recreation Services Manager Todd Bodem, City Administrator SUBJECT: Auditorium Use Application/Agreement
RECOMMENDATION:

It is the recommendation of the Recreation and Parks Commission for the City Council to review the proposed updates to the existing facility use agreement for approval to be used as the Auditorium Use Application/Agreement.

BACKGROUND:

During the month of March, a private event was held in the City Hall Auditorium. A city permit for serving alcohol was issued, and the hosts and guests proceeded to bring in their own alcohol into the facility with no regulation on how much alcohol should be allowed. Security for the event was hired by the renter and therefore did not give the city staff adequate authority to instruct the security on how they should be responding to situations occurring at the event. It was reported that an estimated 500 guests attended the event even though the renter estimated there would only be 150 guests. In addition, the maximum capacity for the auditorium is 240 guests with tables and chairs and 514 with chairs only. The renter did use tables and chairs, so they should have at least stayed within the maximum of 240 guests.

DISCUSSION:

It is the recommendation of the Recreation and Parks Commission that the existing Facility Use Application/Agreement be revised for the City Hall Auditorium to protect guests, security, and staff from any injuries or from causing any damage to the facility.

The first revision to the existing Facility Use Application/Agreement would be additional lines under “Event Information.” By adding in “Time Event Set Up” and “Time Clean Up Ends” it gives the renter more clarity on what time the event begins and ends and when clean up begins and ends. By also adding “Name of Certified Bartender/Alcohol Caterer” it will reinforce the requirement of having an individual responsible for the serving and monitoring of alcohol.

The second revision would be an added alcohol use policy. Along with the required permits, it is recommended that alcohol only be allowed in the adjacent outdoor courtyard area within a

canopy. By limiting alcohol to a specific area, it allows better monitoring of individuals consuming alcohol as well as protection of the floors indoors. In addition, an approved individual who holds a California Bartending Certificate would be required. The alcohol caterer would be responsible for serving alcohol, monitoring the consumption, and enforcing the guidelines outlined in the agreement with the aid of security. This individual must provide wristbands to indicate who has been ID checked and is allowed to consume alcohol. A traditional champagne toast would be allowed with conditions outlined in the agreement.

The second revision would be to the security portion of the agreement. Rather than the renter procuring the security for the event, this would be the responsibility of the city. This will allow city staff the ability to give direction to security if a situation arises that requires security to respond. A RFQ will be prepared and issued so that the city can retain a security service as an independent contractor. The cost of security for non-city events will be billed to the renter.

The third revision would be an added point under point “F. Set Up/Cleanup/Decorations.” This point states that the contact person from the renting party will perform a walk-through inspection with the building attendant prior and after the event to review the conditions of the facility.

FISCAL IMPACT:

None at this time with no changes in the fee schedule, which will be addressed separately.

ATTACHMENTS:

1. Auditorium Use Application/Agreement

2. Building Attendant Checklist

3. Resolution No. 2022-32
ATTACHMENT 1

APPLICATION FOR AUDITORIUM USE

1. RENTER INFORMATION
Contact name _______________________
Home phone ________________________
Organization _________________________
Work phone _________________________
Address, City, State, Zip __________________________________________________________

2. EVENT INFORMATION
Description of event _____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Date(s) of event ________________________________
Estimated attendance _______________
Time event set up begins _______
Time event begins ______
Time event ends ______
Time clean up ends ______
Open to the public? Yes No
Will minors be present? Yes No
Will Admission fee be charged? Yes No
Will there be music? Yes No
Type of music ________________________
Will food be served? Yes No
Will food be sold? Yes No
Will alcohol be sold? Yes No
Name of Certified Bartender/Alcohol Caterer
____________________________________

CITY OF GUADALUPE
Recreation and Parks Department
918 Obispo Street, Guadalupe, CA 93434
(805) 356-3906 Telephone

I. CONDITIONS OF USE
A. RESERVATIONS

1. RENTER desirous of a FACILITY will be accepted and approved on a first come, first served basis.

2. A FACILITY is not considered rented until (1) RENTER delivers to the CITY OF GUADALUPE the Facility Use Agreement, rental fee, deposit, certificate of insurance, written evidence of permits and licenses, and any otheritems deemed necessary by the CITY OF GUADALUPE; and (2) the CITY OF GUADALUPE, in its sole discretion, approves such rental in writing.

3. A person who is at least eighteen (18) years of age must sign this agreement. If alcohol is served, a person who is at least twenty-one (21) years of age must sign this AGREEMENT.

4. RENTER shall provide the CITY OF GUADALUPE Manager or his/her designee with a single contact who is to serve as the representative for RENTER’s activities.

5. RENTER shall be responsible for securing all required permits and licenses.

6. The FACILITY shall be used for the purpose stated in this agreement and no other use will be permitted.

7. RENTER shall not use the CITY OF GUADALUPE’s name to suggest endorsement or sponsorship of the event without prior written approval of the CITY OF GUADALUPE Manager or his/her designee. RENTER’s publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual.

8. RENTER shall permit any CITY OF GUADALUPE officers, employees, or agents to visit the event described in this AGREEMENT.

9. RENTER shall be responsible for picking up the keys to the FACILITY, if any, from the CITY OF GUADALUPE prior to the event. RENTER shall return keys immediately following the event to the CITY OF GUADALUPE.

10. Under no circumstances shall RENTER sublease or allow any other organization or individual to use the FACILITY for the period for which RENTER has contracted. RENTER is an independent contractor and not the agent or employee of the CITY OF GUADALUPE.

B. FEES

1. The CITY OF GUADALUPE may require a rental fee and/or a deposit from RENTER.

2. Any person or agency holding a reservation for the use of CITY OF GUADALUPE facilities and desiring to cancel such reservation may be subject to the withholding of a portion of or the entire rental fee for the FACILITY.

3. The CITY OF GUADALUPE may charge an additional amount of double the regular rental rate for any event continuing past the ending time stated in this AGREEMENT.

4. RENTER is responsible for any lost keys, and any costs that the CITY OF GUADALUPE might incur to replace and/or re-key the FACILITY.

5. In the event the FACILITY is left damaged, RENTER shall be charged for any and all janitorial and/or repair fees incurred by the CITY OF GUADALUPE as a result of same and these fees shall be billed to RENTER.

C. INDEMNIFICATION AND INSURANCE

1. RENTER shall indemnify, defend, and hold harmless the CITY OF GUADALUPE, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with RENTER’s use or occupancy of the FACILITY and adjoining property, unless solely caused by the gross negligence or willful misconduct of the CITY OF GUADALUPE, its officers, employees, or agents.

2. General liability insurance. RENTER shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. If alcohol is sold during the permitted activity, coverage must include full liquor liability. Such insurance shall name the CITY OF GUADALUPE, its officers, employees, agents, and volunteers as additional insureds prior to the rental date of the FA. RENTER shall file certificates of such insurance with the CITY OF GUADALUPE, which shall be endorsed to provide thirty (30) day notice to the CITY OF GUADALUPE of cancellation or any change of coverage or

limits. If a copy of the insurance certificate is not on file prior to the event, the CITY OF GUADALUPE may deny access to the FACILITY.

All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City of Guadalupe’s Risk Manager.

Requirements of specific coverage features, or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the RENTER maintains higher limits than the minimums shown above, the CITY OF GUADALUPE requires and shall be entitled to coverage for the higher limits maintained by the RENTER. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY OF GUADALUPE.

3. RENTER shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with RENTER’s use or occupancy of the CITY OF GUADALUPE’s facilities and adjoining property to the CITY OF GUADALUPE Manager or his/her designee, in writing and as soon as practicable.

4. RENTER waives any right of recovery against the CITY OF GUADALUPE, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. RENTER shall not charge results of “acts of God” to the CITY OF GUADALUPE, its officers, employees, or agents.

5. RENTER waives any right of recovery against the CITY OF GUADALUPE, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with RENTER’s use or occupancy of the FACILITY and adjoining property, even if the CITY OF GUADALUPE, its officers, employees, or agents seek recovery against RENTER.

D. SECURITY

1. Private security guards may be required for some types of activities. The CITY OF GUADALUPE will provide these services and fees will be included in the security deposit. Changes to the estimated number of guests may affect the costs and RENTER will be responsible for these additional costs.

2. The RENTER and/or the designated contact person must agree to remain responsible for monitoring the conduct and actions of all their guests and enforcement of all facility policies. Should city staff or security personnel encounter difficulties with the rental, they will notify the designated on-site contact person to speak with their guests. Continued problems will result in the staff or security personnel contacting the Police Department to have disruptive guest(s) removed from the premises. Any action that requires a law enforcement response may result in the immediate cancellation of the activity and all guests may be required to leave. In the event that the activity is forced to end prematurely, there will be no refund of any fees paid.

E. Alcohol Use

1. RENTERS requesting permission to provide alcohol to their guests during the event are required to seek the services of a California certified bartender. RENTER is responsible for finding their own certified bartender.

2. RENTERS requesting permission to provide alcohol to their guests must provide the following information no later than 30 days prior to rental date to the Recreation and Parks Department:
a) California Bartending Certification of chosen bartender

3. RENTER will be notified once all forms have been received and the bartender has been approved by Department.

4. RENTER/BARTENDER are expected to comply with the following policies and requirements:
a) The bar and alcohol sales/consumption must remain in the designated outdoor canopy area. No alcohol will be allowed to leave this area.
b) The BARTENDER must maintain control of alcohol and the bar service area at all times. BARTENDER must supervise the liquor and bar and be responsible for pouring and serving any/all alcohol at all times. At no time are self-serve alcoholic beverages to be left on a table or poured by attendees.

c) Only adults 21 years or older will be allowed in the designated outdoor courtyard area during the time alcohol is being served. d) Drinks are not allowed to be served in glass containers. e) The BARTENDER is responsible for limiting the amount of consumption by each individual attending the event. The bartender should use his/her discretion to determine if someone has had too much to drink and to immediately stop serving the individual in question. At that time security and the building attendant should be notified of this action.
f) All bar operations must stop one half hour prior to the scheduled end of the event.
g) All alcohol must be removed from the facility by the BARTENDER, including bottles, etc. removed from the tables prior to the BARTENDER leaving the facility thereby ensuring that all alcohol has been consumed or disposed of by attendees.
h) RENTER/BARTENDER are limited to a maximum of 2 kegs per rental.
i) Bar operations are limited to a 6-hour maximum.
j) BARTENDER IS responsible for checking ID’s and ensuring full compliance with State laws regarding the serving of alcohol to minors.
k) Patrons taking part in alcoholic consumption will be issued a wristband to wear throughout the event by the BARTENDER. l) The RENTER is responsible for insuring that all trash resulting from liquor vending is cleared to the trash containers provided by staff.
m) RENTERS may request special permission in advance to provide their guests a “traditional champagne toast” in the Auditorium under the following guidelines:

1. Champagne must be poured outside of the Auditorium and brought in on trays or carts.

2. Drinks are not allowed to be served in glass containers.