MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, April 26, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. Council Members Ramirez and Costa, Jr. were absent.
All others present. (Note: The abbreviation, "CM", will be used for "Council Member" in these minutes.)
MOMENT OF SILENCE
Prior to the 'Moment of Silence', Mayor Julian, "I want to mention the passing of a long-time Guadalupe resident, John Perry. He owned the Napa Auto Shop on Guadalupe Street for years and contributed to the community. I also want to mention the casualties and all those impacted by the war in Ukraine. Also, this moment of silence is for all those other in our hearts and memories."
PLEDGE OF ALLEGIANCE
4. AGENDA REVIEW
Mayor Julian requested to move Item #13. Goal Setting Process, to follow Item #14. Selection of Second Commercial Cannabis Business Permit Applicant - Retail. No other changes were made to the agenda.
5. CEREMONIAL CALENDAR
a. National Child Abuse Awareness & Prevention Month April 2022 - Proclamation Ms. Allison Wales, Associate Director, North County Rape Crisis & Child Protection Center and we're also part of CAPC (Child Abuse Protection Council) was present and thanked the City and all people for the proclamation and for those in years past. She said, "Next year we hope to be coming back to offer pinwheels as we had been done in the past. We hope that next year, too, we'll be stronger and able to provide more programs here in Guadalupe."
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 24 Ms. Wales further noted, "More than 1 in 3 women and 1 in 4 men have experienced sexual violence involving physical contact during their lifetimes. Sexual violence starts early. One in 3 female rape victims experienced it for the first time between 11-17 years of age and 1 in 8 reported that it occurred before age 10. Nearly 1 in 4 male rape victims experience it for the first time between 11- 17 years old and about 1 in 4 reported that it occurred before age 10." Ms. Wales then ended her comments by reading a poem entitled "We Pray for Children" which highlighted the stark differences in the life of a child with and a child without a caring and loving family. The last part of that poem reads...'We pray for children who want to be carried and for those who must, for those who we never give up on and for those who don't get a second chance. For those we smother with affection and for those who will grab the hand of anybody kind enough to offer it. We Pray'.
b. DMV Donate Life Month April 2022 - Proclamation
Mr. Scott Burns, Ambassador of Santa Barbara County, accepted the proclamation. He thanked Mayor Julian and the City Council. He gave some brief facts about organ donors and donations saying, "Here's one useful fact: you are about three times more likely to be a patient in need of an organ that to be an organ donor. Also, according to a Gallup poll, about 90% of Americans said they supported or strongly supported the donation of organs for transplant, but only 55% had said they had registered as donors at the Department of Motor Vehicles (DMV). The oldest living kidney donor was 96 years old. The oldest deceased donor was 105 years old." Mr. Burns also briefly told the story of his own kidney transplant back in 2015.
c. World War Il Commemoration Week - Proclamation
Mr. John Ashbaugh accepted the proclamation and thanked the City and staff. He mentioned that the night prior the film, "Untold Triumphs" was shown at City Hall with about 70 people in attendance. Mr. Ashbaugh said, "People came from all over the Central Coast to watch that film. It can be found on You Tube. The story is about the 1st and 2nd Filipino regiments, most were organized right here on the Central Coast. Filipinos were called to form a separate unit to serve in WWII. What they expected was about 200 to form a battalion. About 7,000 Filipinos actually signed up and fully formed two (2) regiments and were sent to Australia. They were pulled out to fight with the Filipino gorillas already there. These men deserve our never-ending respect for what they did." He said that Guadalupe is one of seven (7) cities on the Central Coast acknowledging World War I/ Commemoration Week'." Mr. Ashbaugh briefly mentioned that on April 30, 1942, Japanese Americans throughout the Central Coast were rounded up and brought to internment camps. He acknowledged Guadalupe's very rich history citing the Royal Theatre which is now in the National Historical Registry, other preserved buildings, Dunes Center and Guadalupe Cultural Arts and Educational Center. He ended by saying, "I love Guadalupe and have a lot of good friends here." d. Honoring Shirley Boydstun - Proclamation
Mayor Julian made a few brief comments prior to reading the proclamation honoring Ms. Shirley Boydstun. He said, "Many times as we go about living in Guadalupe, we don't always take the time to recognize all the individuals who put in efforts that aren't recognized by the general public. We've had the pleasure of this person's work here in the community for many, many years. Jeannie Mello brought to our attention that there needs to recognition for somebody who's really outstanding and April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 24 provided a lot of support and effort for the City of Guadalupe. I thank Jeannie Mello for bringing this to our attention. It's very important that we do honor those who are under the radar here in Guadalupe."
After the proclamation was read, Ms. Boydstun made some comments. She said, "I love this honor.
This was very thoughtful. I didn't know my family was involved and the Historical Society girls are here. What a surprise. I'm going to keep the proclamation...it'II be a good obituary. I plan to be around at least another year. 95 is my goal - that's next year." Shirley explained how volunteerism came to her saying, "This all came about through my parents' influence. I grew up in the 30's...real hard times around here. I remember going with the American Legion Auxiliary ladies taking flour, beans and rice to families who had nothing. That was the thing you did. You took care of your town. You took care of your people. That just stayed with me to add on here. Then in the 40's, the Lions Club and Rotary Club took over helping people who needed help.
As Gls were returning from the war, bringing brides and people were moving west, there was a lot of building and growth. In 1945, I left Guadalupe for college but came back in 1993. I figured it was time to get involved again. I spent 10 years volunteering at the Police Department which was very interesting. Then around 1999-2000, there was the Historical Society, then the Dunes Center. The library opened at its new building, and I thought that was a good spot for me. Oh, I spent 16 years on the Cemetery Board." She cited the Rotary Club's Motto: "Service not Self". She joked a bit saying that she isn't "nosey", just well informed.
Ms. Boydstun ended her comments saying, "The City Council has a very important decision tonight.
I ask you to think of the impact on the city and the citizens. Think of the whole city...the whole group of citizens, young and old. Not be pressured by friends or promises. And thank you, all. This is an honor...I really didn't expect this... and especially, all of you involved. Thank you."
6. COMMUNITY PARTICIPATION FORUM
George Alvarez: "I have some concerns. I'm a long-time resident. I've seen minimal good and bad.
There's a lack of concern on the Council's part. In front of Treasure Park...it's an eyesore. Weed abatement? Is the staff so busy that can't be done? Street sweeper. Haven't seen the sweeper in weeks. I called Public Works to come and pick up a bag I had filled with dirt. Four (4) weeks have passed. Nobody has come to pick it up. In one year, we'll have a review of Waste Management's agreement. A 10-year agreement. City Council bailed out with the 10-year agreement and a 10- year street sweeper. This is coming up in July. Give residents a fair shake. Look at other companies for fair competition."
Frances Romero: "All the proclamations were well done. I'm here for Shirley Boydstun. In 1997, there was a Treasure Sale. That was the catalyst to buy a home here. My husband was a Reserve Police Officer and later became full-time." She also made some other general comments: "The 4th of July project will be here again. I commend putting in a sign ordinance. John Perry: very welcoming; his store was a museum. The art that's on loan to the City has been here a long time and has moved around. Might be time to let it go. Thank you for what you're doing. Items #13 and #14 are worthy of having all City council members here. Wait until they're all here for a vote." April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 24 Fernando Garcia: "....My name is Fernando Garcia, born and raised here in Guadalupe where I still live with my family. I am a member of the GFD (Guadalupe Fire Department) for nearly 30 years.
The reason I am here today is to speak about GFD leadership and how there has been misinformation about GFD and its members. You have been told strike teams do not make money, when, in fact, they do make money. You have been told that GFD members take advantage of overtime. How is this even possible? Our work schedule is a fire department work schedule providing service to the community 24/7. This schedule has been the same for nearly 15 years ow. GFD members take days off and those days need to be filled by qualified full-time members. All overtime is approved. There is not on GFD member that has worked overtime that was not approved. When the GFD Engineers were hired, funds were not properly budgeted as well as when the GFD MOU was agreed on. GFD is the lowest paid fire department within several surrounding counties. It has been implied that we could lose our jobs and have unqualified volunteer PCFs (Paid-Call Firefighters) take our positions.
This would be unacceptable to our citizens. All of this and more can be explained by a Fire Chief who knows and understands the Fire Department all that comes with it.
We have been negotiating our MOU for nearly a year now and it appears the last proposal given to us came from the Public Safety Director via the negotiation team from the City. This council has stated 'we have great employees here and we need to do what we can to keep them here and not have them go to other cities.! We totally agree with your comments, and we hope to have fair and honest negotiations. As we all know, inflation is at its highest in years and cutting for our already lowest salaries will be detrimental to us and our families.
In my time here, GFD has only had 3 Fire Chiefs, Hank Lawrence, Carmon Johnson, and Jack Owens.
In the last several years, we've had a Police Chief manage the department with no fire experience at all. This is not safe and practical. Can you ask yourself this: Why are plumbers not hired to be architects? Why are mechanics not hired to be dentists? Why? Because they're not qualified and don't understand the trade. There is no difference here. This is not personal but necessary for the department to grow and provide better service for the citizens that we serve. Thank you for your time and, as always, if you have any questions, please feel free to contact me." Rex Pritchard: "I am the 2nd District Vice-President for the California Professional Fighters which has 33,000 professional firefighters. I am imploring you to support your firefighters. The Police Chief said he'd take to a volunteer fire department. Public safety...your residents deserve response with professional firefighters. Make a policy decision that you will keep a professional fire department - not a volunteer department. It's incumbent upon the City Council to give direction to staff to take a stance in front of residents to keep a professional fire department and having a Fire Chief who understands fire issues."
Sean McMahan: "I'm the Union President, Local #4403, Five Cities Firefighters. Fifteen (15) years ago, Five Cities went career because a volunteer system doesn't work. An all-risk fire department. I April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 24 respect volunteers, but you're growing. You're talking about getting rid of emergency medical services. That's bad and will affect everyone in this town." Ryan Mack: "Since 2018 Public Safety Director, Michael Cash, was hired as a cost saving measure by the Guadalupe City Council in lieu of hiring a real Fire Chief. Since then, the Fire Department personnel numbers have been declining as well as morale. The director has proven unable to manage both the Police and Fire Departments and blames us, the Firefighters for his budget issues and lack of revenue despite being a public service. Under this leadership staff has been subject to department-wide investigations as retaliation for defying his objectives. Actions include suspension from work simply for calling in sick, or disciplines for simple accidents like running over a traffic cone.
It has become readily clear that, with the help of Human Resources Director, Emiko Gerber, his true intention is to dismantle the Fire Department, one employee at a time. His actions have left every staff member subject to micromanagement, training is nearly non-existent, administrative leaves, harassment, retaliation, and the firefighters living in a hostile work environment.
Here are six highlights of our argument:
1. The Director hired his personal mentee for a position that did not need to exist and could have been completed by a qualified Fire Chief.
2. Complicit with breaking of HIPPA regulations.
3. Handed out unfounded disciplines/punishments to Fire Department and Police staff in an attempt to discredit and pacify anyone who would question his tactics.
4. Has secretly been orchestrating the dissolution of the Fire Department including MOU consultation in order to undermine his Fire employees and their salaries.
5. Misrepresented the department regarding strike teams making money to the City Council, despite reports/revenues brought in that prove otherwise.
6. Denied training to entire department, free or not, stating, 'Training is a reward for good behavior, not a right.'
Due to these reasons, the Firefighters of the City of Guadalupe Fire Department vote NO in Confidence for PSD Michael Cash, and humbly request a qualified replacement to run the Fire Department. The public deserves a Fire Department and a real Fire Chief."
7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending April 18, 2022.
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 24 Approve the Minutes of the City Council Regular Meeting of April 12, 2022, to be ordered filed.
D. Adopt Resolution No. 2022-31 extending the Santa Maria Organization of Transportation Helpers Inc. (SMOOTH) transit contract one additional year, with a rate adjustment of 7.5%, and amend the original agreement for transit services to incorporate new operating criteria per the City of Guadalupe Short-Range Transit Plan (SRTP).
Acceptance of City of Guadalupe Transportation Development Act (TDA) fund and Transit fund financial statements for fiscal years ended 2021 and 2020 with Independent Audit Report.
F. Accept the Third Quarter 2022 Financial Report.
G. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Public Safety Departments:
a. Police Department report for March 2022
b. Fire Department report for March 2022
c. Code Compliance report for March 2022
2. Human Resources report for March 2022
3. Recreation and Parks report for March 2022
4. Los Amigos de Guadalupe Update
5. City Treasurer's report for March 2022
No items were pulled. Motion was made by Council Member Cardenas and seconded by Council Member Robles to approve the Consent Calendar. 3-0 Absent: Ramirez and Costa, Jr. Motion passed.
8. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem said, "We're going to mow the weeds by Treasure Park and Main Street. We have a contract to do that. Striping will also happen." CM Robles asked, "Will that be on Main Street?" Ms. Shannon Sweeney said, "Yes, the proposal is to mow the weeds. Striping will go in our 2022 Pavement Rehabilitation project of Obispo Street. Striping will be done. It's too big a job for our staff. Also, on June 13th, construction is scheduled to begin on the W. Main Street waterline, which is an upgrade of a 4-inch water main on West Main Street from Guadalupe to Pioneer Street to 12- inch."
9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) The Fire Department has issued a second notice, a warning, to a homeowner to cut down the weeds in their yard. Code Compliance has also been notified.
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 24 There was a hostage situation by O'Connell Park involving a 7-hour standoff. A command post was set up at McKenzie. Santa Maria Police and the Sheriff's Department were called in to assist. City of Guadalupe had command of the situation. A community notification was sent out. Suspect was taken into custody and had undergone a medical evaluation. The Police Department is working with the family to make sure they're whole.
10. MAYOR'S REPORT - UPDATES
Prior to addressing the Mayor's Report, Mayor Julian said, "Although a motion had already been made and approved, I want to go back to the Consent Calendar, Item #7. G. Los Amigos de Guadalupe. Is there someone here from Los Amigos who wants to speak on anything?" Ms.
Alejandra Medina was present and said, "Los Amigos has started 'Coffee for Seniors' at the Senior Center. We received $1.7M for Phase Il at Le Roy Park. On June 12th, there will be a re-opening of Le Roy Park beginning at 1:00 p.m. with a barbecue served at 2:00 p.m. Tom Brandeberry will be here for that. But I am now handling the day-to-day as Executive Director. Tom will exit in June." The mayor commented that there are various groups, such as the Boys & Girls Club, Allan Hancock College, who are looking to use the Community Center at Le Roy Park. He said that they are going through agreements with these groups.
PUBLIC HEARING
11. Public Hearing to consider 2022-023-PA, a use determination for Childcare Facilities within the General Commercial (G-C) Zone District.
Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct a public hearing, including: 1) an opportunity for the applicant to speak, 2) receive any comments from the public.
Mr. Appel briefly explained that a request was made for a zoning determination for a childcare (child center) facility. The existing zoning ordinance is nearly silent regarding childcare. The zoning ordinance only identifies small family facilities that allow less than six or 7-12 per facility within a family home. Staff believes that the zoning ordinance should be flexible and allow large childcare facilities within the City. The recommendation is for the City Council to find that large commercial childcare facilities in the General Commercial (G-C) district are similar in use and consistent with the purpose of the zoning district, provided the facility is approved with a conditional use permit (CUP).
At this point, Mr. Appel introduced Ms. Elizabeth Dawson, CEO of Casa dei Bambini, Inc., a business that has provided childcare in Santa Maria. Ms. Dawson explained, "For the past 14 years I have provided childcare, first starting in my home on Spear Street. We then moved to a Lutheran church in its educational building. Right now, there's a waiting list. Our childcare center is Montessori inspired. It's outdoor classrooms...dual immersion, English & Spanish." April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 24 Ms. Dawson went on to say, "In 2019 we applied for state funding and received an award, appropriate for infants and toddlers. There are 7,500 childcare deficits documented. We've received 116 additional slots, and we're looking at 80 of those slots for Guadalupe. This would be for middle income families. A family of four would have a co-pay of $500 per month. The monthly costs could be anywhere from $1400 to $2700. We have to be operational by July 1st. COVID has backed us up a bit. I have been in contact with Mari at the school district." The mayor questioned "teacher to child ratio". Ms. Dawson said that for infants, it's 1 to 3; for 12 mos.-18 mos., it's 1 to 4, and for ages 2-3 years, the ratio is 1 to 6. She also mentioned that the property in question is located at 4575 10th Street.
CM Cardenas asked, "This childcare is targeted toward middle class families?" Ms. Dawson said, "Yes, a family of four with an income of $32,000 would get free childcare. CM Cardenas asked what the operational hours would be. Ms. Dawson said that in Santa Maria, their hours are 6:45 a.m. to 5:30 p.m. Here in Guadalupe, she's looking at 6:00 a.m. to 6:00 p.m.
The mayor asked what the capacity is. Ms. Dawson said, "We're hoping for 75 children, but there'd be a maximum of 80 children." CM Robles asked if there are currently rooms available at that location. Ms. Dawson said, "There is a yoga studio that could be used for 2-3-year-olds. Some walls need to be taken down but there won't be a lot of extensive work needed." Mayor Julian asked about a play area. Ms. Dawson said that would be in the middle courtyard area.
Public Hearing opened at 7:19 p.m. and closed at 7:20 p.m. CM Cardenas asked what type of advertising was being used. Ms. Dawson said that she's using their Facebook page, school district, flyers, their website, "santamariapreschool.com", etc. CM Cardenas gave her some suggestions, such as the "Little House at the Park" being a good means of advertising.
Motion was made by Council Member Cardenas and seconded by Mayor Julian to agree with the recommendation to find that the large commercial childcare facilities in the General Commercial (G-C) district are similar in use and consistent with the purpose of the zoning district, provided the facility is approved with a conditional use permit (CUP). 3-0 Absent: Ramirez and Costa, Jr.
Motion passed.
12. Public Hearing, introduction and first reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).
Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a) Receive a presentation from staff; and
b) Conduct a public hearing and introduce by title only and waive first reading of Ordinance No. 2022-500 deleting Section 18.52.140-18.52.160 and adding Chapter 18.51 of the Municipal Code; and
c) Continue to May 10, 2022 for second reading and adoption.
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 24 Mr. Appel gave some background on the current sign ordinance. He said, "The current sign ordinance has been in use since 1980 with one amendment only in 2016. It's been hard to explain to a developer why they can or can't do something when it comes to signs. There's nothing specific in the ordinance now. No definitions identifying types of signs and no list of prohibited signs. If these changes to the ordinance are adopted, it will make things a lot easier for staff. People Self-Help and the County Housing Authority had to come to a City Council meeting for approval. About 95% under the new program will be approved by City staff."
Mr. Appel then talked about the current vs. revised language in the ordinance. There are 40 definitions to show what's approvable. He went through the General Requirements section of the ordinance, citing that most signs could be approved at the Director or staff level with a Zoning Clearance for Signs application. He then went on talking about "Sign Standards". He mentioned temporary signs and banners, especially political signs. Those signs, he said, stay up from June through the November election. Temporary signs would be those that have 2-30-day segments to have sign/banner up. Mr. Appel said, "I failed to put in the ordinance that for political banners, there is no fee. We just want to know where those signs/banners will be posted." The next segment he talked about was "Administration". Mr. Appel said, "Application fees are $135 for a minor sign and a $600 deposit for a major sign. The applicant will receive a written decision approving or denying the application within 30 calendar days of the complete application date. 'Findings' have been added which allows the Director or staff to approve (or deny) more than one sign. They include: 2) comply with development standards; b) compatible with building structure; c) consistent with General Plan and Muni Code, and d) the proposed design, character to enhance the City's appearance."
Mr. Appel then went on to discuss four (4) sections that would help staff enforce the ordinance: 1) Hazardous Signs; 2) Construction of Signs; 3) Nonconforming Signs, and 4) Exempt Signs. The City Council will decide the duration of a sign. Mr. Appel suggested about five (5) years. If it goes beyond that timeframe, an Administrative Use Permit (AUP) would be needed. Exempt Signs, like flags, devises that are erected by a public/government agency, posted by law or government rule.
Prohibited Signs: Best recommendation is that if they are allowed, they can be proliferated in the community. The most significant of these signs include pole signs, roof signs, bow/feather signs and sandwich board signs. In small store fronts, 30' could be 30 square feet of signage. Mr. Appel stated that this draft ordinance allows for painted advertising signs where the business name is designed into the sign. He did recommend that the City Council come back and consider a mural committee that would approve or deny with recommendation to the City Council for final approval.
Three (3) things to consider: 1) Getting agreement on prohibited signs; 2) Sunset clause - now 5 years, and 3) Direction on mural ordinance.
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 24 In an email dated 4/20/22 from the GBA (Guadalupe Business Association), 1) vinyl-ok (usually for temporary banner...); 2) vintage signs (projected signs - ok), and 3) grace period for non-conforming - ок.
City Attorney Sinco added, "Larry is correct. Change is required in Ordinance 18.51.07, Section A.5. on zoning clearance. Delete 'and accompanied by the required fee established by City Council resolution (if any).""
Mr. Appel then said, "The ordinance has to apply to all signs. Can't discriminate. Content neutral." Public Hearing Opened at 7:44 p.m. An individual spoke on a subject unrelated to this sign ordinance. Comments were made on residential areas on Guadalupe Street and being ticketed for parking on the street when residents don't have garages. Chief Cash stated that at the next City Council meeting he would address this issue. Public Hearing Closed at 7:45 p.m.
CM Cardenas asked, "Prohibited signs. Do those have any grace period or is there an automatic refusal?" City Attorney Sinco answered, "Immediately.. illegal. Nonconforming signs are different.
At least 45 days' notice."
Mayor Julian said, "Murals. We need to establish a system of approval." CM Robles then said, "Location and content of murals. For a committee?" Mr. Appel said, "Get GBA, public input, etc." CM Cardenas also agreed there should be some committee for murals.
The mayor asked, "No vinyls?" CM Cardenas asked, "Vinyl? Like the sign at the meat market?" Mr.
Appel said, "Vinyl signs are temporary. They'd qualify for a temporary permit but would be taken down for something permanent."
City Attorney Sinco added, "We'll get complaints from businesses. They'll say that it's expensive for signs. We could consider some provision for businesses that are brand new, beyond the four (4) months now. Maybe could expand to six (6) months as a suggestion.
Mayor Julian said, "Sunset? Okay for five (5) years." CM Cardenas said, "No for sandwich boards and bow/feather signs?" Mr. Appel then said, "Cal Trans could come by and take those bow/feather signs for public safety. Maximum of 25% of window space covered with signage. We'll work with Code Compliance and go shop-by-shop."
CM Cardenas said that education is needed to inform our businesses. Mr. Appel said, "In Santa Maria, Code Compliance, we went to businesses by quadrants and talked about signage, compliance - highlight sections from the ordinance." CM Cardenas said that this could be discussed during any of GBA's meetings and during the micro-enterprise classes for outlets." City Attorney Sinco summarized, "18.51.05, Standards by Sign Type D. Temporary Sign/Banner 4.
Permitted Time - 12 months within display. Temporary zoning clearance for signs may be renewed...
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 24 'may be obtained for new businesses to allow temporary sign to be used longer providing business license is approved.' Also, for temporary signs, six (6) months to get own business sign; wouldn't want to go longer. (City Council agreed.) The second reading will include these additions/changes plus the no fees strike out." CM Robles said, "There's a lot to do. I have no problem with the first reading here."
Motion was made by Council Member Cardenas and seconded by Council Member Robles to accept first reading with strike out on 18.51.07 and addition of six (6) months for new businesses to have temporary signs. Roll Call: Ayes: 3 Noes: 0 Absent: Ramirez and Costa, Jr. Motion passed.
REGULAR BUSINESS
13. Goal Setting Process.
Written report: Robert Perrault, Facilitator
Recommendation: That the City Council review the approach for the setting of goals to guide the development of the FY 2022-23 Budget and approve the report / provide staff and the facilitator with direction.
Mr. Perrault made some brief comments regarding the process of goal setting. He said, "The staff report basically spells out the process. In previous years, goal setting process was used with some success. Goal setting provides staff with direction to complete the budget process.
Documents are living documents and should be reviewed at least quarterly. Goals should be broad but measurable. There are three (3) components: 1) major goals; 2) other important goals, and 3) goals that should be completed as resources are available." He also said that the previous goals could be used as a base from which to start. He then gave an example of a prior goal, Economic Development and went through an implementation plan to reach a goal for that topic.
Mr. Perrault then said, "It's typical that the City Council wants to answer all needs of the community.
But that really is not possible. Evaluate if resources are available to carry out goals. Have a community meeting...get their input into goal setting. Use social media. I'm recommending a 'Background Workshop' on Wednesday, May 11th, where both the Council and the community can get input from staff on the current status of the City. The public will be asked for their comments, as well. From there each council member will develop and list out 3-5 goal proposals and send to Todd Bodem and me by Friday, May 20th. Todd and / will review the lists and goals, combine goals, if similar and compile another list to be reviewed and rated by the Council at the final Goal Setting Workshop. I'd recommend that final workshop to be on Tuesday, May 31St. There we'll have a rating scale and priorities will be shown on these proposed goals. Votes will be taken and tabulated with the results in the form of a proposed Goal Statement List returned to the Council for final review and to direct staff to schedule adoption at the next regular City Council meeting." Mayor Julian said, "You're really getting into the weeds...other goals. I like that. I appreciate the community participation piece. This is a great pattern to follow." April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 24 CM Cardenas said, "I really like this process. I also appreciated the interviews we had with you. I saw in the staff report a list of 'Approved City-Wide Goals FY 19-20, FY 20-21.' But I don't remember that presentation." Mr. Bodem said that those goals were never brought to the City Council for adoption. CM Cardenas added, "This will be beneficial...looking at all of our resources." Mayor Julian then said, "This will be really good for the budget process." Mr. Bodem asked, "Are you satisfied with the dates that Bob presented?" Mr. Perrault said, "May 11'h would be the first meeting. That would be about two (2) hours." Ms. Fuentes, Recreation Services Manager, said, "The Recreation Commission is scheduled on May 11th, but it can be moved to another date. We i call a special meeting on another date:" Mr. Perrault then said that the final meeting date is May 31st, a non-City Council meeting night. City Attorney Sinco added, "Technically, the Recreation Commission meeting has to happen. I have to figure out how to make this change." No motion was required. Council gave direction to staff.
A brief break was taken prior to discussing Item #14. Meeting resumed at 8:07 p.m.
14. Selection of Second Commercial Cannabis Business Permit Applicant - Retail.
Written report: Todd Bodem, City Administrator
Recommendation: That the City Council:
a) Receive a presentation from staff;
b) Receive a presentation from the Roots Dispensary and Element 7; c) Receive public comment;
d) Select one of these two commercial cannabis business permit applicants to be awarded a CCB permit (subject to obtaining a conditional use permit first); or e) Continue deliberations on these two CCB permit applicants to a future meeting; and f) Provide direction concerning the unselected CCB permit applicants.
Mr. Bodem explained that in the April 12, 2022 City Council meeting, the Council had agreed on selection of two (2) retail cannabis stores. One retail store, Root One, was selected by the Council to continue on with the process and obtain a Conditional Use Permit (CUP). The Council decided to have two (2) of the remaining four (4) CCB applicants return to another City Council meeting presenting additional information on 'Community Benefits' and 'Neighborhood Compatibility. The two (2) CCB applicants asked to return were The Roots Dispensary and Element 7. The other two (2) CCB applicants not asked to return to another meeting were not rejected but rather were put on the backburner.
The Roots Dispensary
Luis Castenada, Director, Retail Operations, introduced: Beth Thuna, Chief Operations Officer, Atih Alkhouri, Treasurer/Security Liaison and Gustavo Alvarez, President.
Mr. Castenada gave some brief statistics about "The Roots'" April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 24 • In 2021 and 2022 was voted the best cannabis company to work at • Locally owned and only woman led company in Guadalupe • Ongoing education of employees
• Multiple ID checks
• City and public safety updates
• "Be more than a business in our community"
• We have exemplary compliance; we're charitable and care about our reputation. • Minimal improvements to existing facility - operational in 4-6 months.
Mr. Castenada said, "What's good for the community is good for us" "Community Benefits"
• Social Impact Committee working with community leaders, partnering with organization and providing guidance and oversight for our work
• 2% of gross revenues; if there isn't a cannabis tax, an additional 4% = 6% total • Focus on youth, economic revitalization, public services and facilities and community engagement
• Methods of contributions: 1) financial; 2) volunteer hours; 3) in-kind donations, and 4) 100% local hiring
Currently have customers from Santa Barbara and SanLuis Obispo coming to our Lompoc store.
Being another opportunity with Roots One - adds foot traffic for businesses downtown. We'll focus on drug education.
"Neighborhood Compatabiity".
• Proactive engagement with neighbors.
• Designated Community Relations contact/representative • Quarterly meetings and educational sessions
• Outreach through letter campaigns and meetings
• Ongoing communication with the City
• Proactive mitigation of nuisances
• $23.50 hourly rate with benefits consisting of health, vacation, sick leave • UFCW Contract
• Complaint management, including resolution of complaints within 24 hours of receipt • On-site security personnel
• Prohibition of onsite consumption and loitering
• Constant monitoring of noise and traffic
• Employee involvement in community activities/events
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 24 Mr. Joe Armendariz spoke next. He said, "There are economic needs in Guadalupe. About 20% of the population is below the poverty level. Less than 20% have graduated high school. Median income is $64,000. Over 50% of families have 4+ people. Two key focuses: 1) investing in college; partnering with Allan Hancock College with the Promise Program - 250 youths from Guadalupe; 25% earned more with higher education, and 2) help lower income families with the tax credit; social justice; federal benefits - $100,000+ which will have a profound impact on the Guadalupe community."
CM Cardenas asked, "Are the two (2) programs direct, in-kind?" Mr. Armendariz said, "Direct financial donations. Part of the 2% donations." CM Robles then said, "2% of gross revenues" CM Cardenas said, "Location? 873 Guadalupe Street - Challenger Harvest old location? Or is it 813 Guadalupe Street?" Mr. Armendariz said, "813 Guadalupe Street." Element 7
Josh Black, Chief Marketing Officer, introduced Amber Norwood, Chief Compliance Officer, Greg Moreno, Head of Community Outreach and Engagement, and Lupe Alvarez, Co-Founder and Owner.
Mr. Black explained that they began the process in 2018 with an educational packet of about 12 pages showing 'How to Approach Cannabis in Guadalupe' which they left with the Building Department.
Community Benefits: "Our business model is a community benefit" • Education focused
• Single vehicle for distribution
• 4% of gross receipts ($1.3M over 5 years in lieu of a tax) • Location is turn-key site, ADA restroom - could be operational in eight (8) months with local permits and state licensing
• Age group breakout - 43% of customers re 40+ years
• $19.50 hourly wage rate
• UFCW contract
Neighborhood Compatibility: Divided into two policies
• Good Neighbor Policy:
- Quarterly visits to all neighbor businesses and residents - Email database with newsletter
- Community Relations Manager (Greg Moreno)
- Bi-Annual outreach events (forums)
- Quarterly city reports
- Youth mitigation policies
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 14 of 24 • Risk Mitigation Policy:
-Emergency response: 24-hour resolution
-Open Door Policy with law enforcement and City officials -Noise/lighting management plans
-Traffic and parking management plans
Odor control and waste management reduction plan
Ms. Norwood spoke saying, "100% of the hiring will be from the local community. $19.50 hourly starting wage. We promote from within with continuous learning benefits. All employees are required to perform 20 hours of community service." Mr. Moreno interjected, "That's a good fit to work with the football team here, the Food Bank and other non-profits they can engage with." Mr. Alvarez then spoke. He said, "Seems you need more information on myself. I was 10 years as Mayor. I raised half a million dollars for the church parish improvement committee. Helped fixing up the Senior Center. Applied for grants. Pro bono. Worked with Tom Brandeberry and the Housing Authority. Food Bank-I'm there 70-80% of the time. I've donated over $24,000 in stipends to the Boys & Girls club. Cleaned up graffiti all over town. Helped improve Guadalupe's image. Served with Mayor Julian and make improvements in the community. I was the first chair from Guadalupe for SBCAG. I care about the community; I give 100% to help families - give money for what they need. Element 7 is the optimal choice with a local voice in the community. We're not corporate cannabis; we're local...we don't sell licenses."
CM Cardenas asked about the response team. Mr. Black said that that would be Greg Moreno and Lupe Alvarez.
CM Robles asked about Element 7 other locations. Mr. Black said, "Fort Bragg, South San Francisco, Rio Dell, Pt. Hueneme. We'll open six (6) more retail stores in Chula Vista, Willets, Mendota and West Hollywood. We'll have a total of 11 sites."
The meeting was then turned over to the 10 who requested to speak.
Alex Orozco
I'm a member of The Roots Dispensary and a member of the community. We're here for longevity and stability. Gross receipts = support tax ordinance (5%-10% industry standard). We have a proven track record. Element 7 said 4% in lieu of tax. Not here to buy licenses. There are no legal issues.
We know what it is to succeed. Not everyone succeeds in underprivileged communities. We bring in products that fit our budget. We deliver to other cities. We bring stability to the community.
Thomas Caserez
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 15 of 24 I'm a member of The Roots Dispensary in Lompoc. This is the best choice because of the opportunities. In 2019, I was a budmeister. Now I'm a general manager in Lompoc. Promotions from within. Roots Dispensary can bring pride to Guadalupe. I'm proud to work at the Roots Dispensary. It's 'David taking on Goliath'.
Deek Segovia
I'm a member of Chapter 982 of the Vietnam Veterans of America (VVA). I'm here in support of Element 7. I've worked with them at the Food Bank, at the park and other places. That's what / based my choice on. They're hiring from Guadalupe. Element 7 - there's a natural feel for us.
Chapter 982 has a roster of 200 members - aged members. They'll make things better for our veterans having dispensaries here. They may well have better options for us - not opioids.
Junie (John Sabedra
I'm a former City Council Member and was on the Council when Lupe (Alvarez) was mayor. Lupe's always been an honest man. He started the Chevron donations for the Fire Department. Started the idea to get new lights for Guadalupe Street. He donates all the turkeys for the American Legion Thanksgiving dinners. I support Element 7 as they will do the best job for Guadalupe.
George Alvarez
I have a strong background against drugs and alcohol. I was on the Santa Barbara County Drug and Alcohol Board. Never liked the idea of having dispensaries. But why can't we just have one (1) retail store? One said they'd sell license to another group. Mayor of San Luis Obispo - corruption. Money influences turn for the wrong reasons. Why didn't we do background checks on all of them? Element 7 has a lawsuit against them. We have an ex-mayor who is part of this. It embarrasses the City.
Two (2) of the council members aren't here. Delay the decision tonight and do more research.
Angelique Meza
I'm representing my husband now. We are Santa Maria residents. I want to express my gratitude to The Roots Dispensary. They're a wonderful company.
Enrique Ortiz
I'm the President of the Guadalupe Bulldogs, youth football league. I'm in support of Element 7. I'm a life-long resident of Guadalupe. Residents support Element7. I've been working with Lupe for many years. You've seen what he's done. Please consider Element 7.
Javier Solis
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 16 of 24 813 Guadalupe Street. I am a 20-year resident. The economic value can't be understated. In 2019 I was at UC Irvine and worked in Orange County. Then at the Roots Dispensary for two (2) years and now I work elsewhere. The Roots Dispensary is a team with intimate knowledge of the community.
There's no corporate ladder. They hire local talent. A steppingstone for their employees. I urge the City Council to select 813 Guadalupe Street.
Custodio V. Campos IV
The Roots Dispensary. I'm a student at Santa Barbara City College. The Roots Dispensary is imperative to the growth of the community. They're looking to make changes locally. They sell from the best reputable processing companies. Good quality vs bad quality. I hope to work alongside them. It's an up-and-coming industry. I will not stop showing my peers the benefits of this product.
Debbie Costallie
I'm from Lompoc and am here in support of The Roots Dispensary. They support youth groups.
They're here to help build the community.
The following are emails/letters sent to the City on this item:
Victor Morales
To the City of Guadalupe: Hello, my name is Victor Morales, a Lompoc local. I lived here in Lompoc nearly all of my life and have seen all the way the cannabis industry makes its impact positively.
Starting with The Roots, specifically, has been one of the biggest role models for new coming businesses here in Lompoc. I've always noticed other shops following The Roots on how they set up their displays, keep track of transactions, promotions, and inventory. It's no surprise if you ever get to see their amazing set up. I truly am greatly grateful to have such a caring shop who really does do the most for its people while building communities at the same time. The Roots truly is a local owned business who will make a difference in your town. One thing I'd love to add is their commitment to make the City of Lompoc a better city in every way.
Monte Jackson
To the City of Guadalupe: My name is Monte Jackson. I am 30 years old, and I have been a resident of Santa Barbara County all of my life. I am writing this letter in support of Luis Castaneda and The Roots Dispensary opening a branch in Guadalupe. We have worked closely together many times doing volunteer work in the community.
The Roots opened their doors September in 2019 in Lompoc and have done so much for our community in that short period of time. They weren't only focused on their own success but rather the success of our community as a whole. They were out at local parks picking up trash, providing •
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 17 of 24 refreshments for local events, organizing peace gatherings, sponsoring our youth in activities, feeding the field workers and providing a place for local fundraisers.
I held several fundraisers at The Roots. Luis and all of his associates always made us feel so welcomed. Not only did they let me host fundraisers at The Roots, but they also participated to ensure the fundraisers would be successful. I reach out to Luis often to help with events or fundraisers, and he has ever hesitated to help those in need.
The Roots has been a great asset to Lompoc and the perfect representation of what a local business can contribute to a community. I think The Roots would be a great asset to the City of Guadalupe as well by creating jobs, bringing in revenue from their loyal clientele and creating a support system for Guadalupe. Thank you for your time and consideration Sincerely, Monte Jackson DeVika Stalling
As The Lompoc Valley Chambers of Commerce CEO, I am submitting this letter in strong support of The Roots Dispensary's application to open and operate a cannabis dispensary in the Guadalupe community. Our community has been blessed by their organization, and I feel strongly that The Roots Dispensary is best suited to run this type of organization in Guadalupe.
I have seen that The Roots Dispensary's owners & team has worked hard to consult and engage with community members in Lompoc. I have had the privilege to work with them directly on many community endeavors, the organization's owners, and firmly believe that Mr. Castaneda and his team would be able to responsibly and successfully operate a Registered Cannabis Dispensary in your fine city. As a former School Committee member & former Director of our local Boys & girls Club, I am very impressed by their commitment for community outreach & support, educational and youth initiatives. All of which are important to me. They have worked well with local stakeholders in the public and private sector in the Lompoc community.
They have met with me and other Lompoc City officials, to ensure transparency of their organization in Lompoc and more importantly, they are willing to educate all who are impacted by the industry.
Mr. Casteneda serves on The Chamber Board of Directors as well The Economic Development Committee and has strong community ties to Lompoc and the surrounding areas. The owners live and work in the area and have "skin in the game", especially when it comes to economic development and quality of life here.
I appreciate you taking the time to review my thoughts on their application. If you need any additional information from me, please do not hesitate to contact me. Sincerely, DeVika Stalling, President/CEO Lompoc Valley Chamber of Commerce & Visitors Bureau Vilay Saikeo
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April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 18 of 24 To Whom It May Concern: I am a long-time resident of Lompoc, and it is my pleasure to write and express my full support of The Roots, Guadalupe Dispensary.
I understand that there may be some concerns in the community regarding the decision to open a dispensary, but I have full confidence and support in the opening of The Roots Guadalupe because / am aware and understanding of all the opportunities The Roots will offer the community and give back to Guadalupe in so many ways.
I have personally worked alongside The Roots, as well as other local businesses, in an annual fundraiser that gives to our local Food Pantry. We have collectively raised over tens of thousands of dollars each year. This is just one of the reasons I admire Luis, and his fellow team members for their generous offers and endless blessings.
In conclusion, I hope the City Council of the City of Guadalupe looks at the bigger picture of the evolution of having a local dispensary that will allow economic growth as well as more job opportunities for the town.
I am honored and grateful for all The Roots has done and to witness and be a part the many blessings they have brought to our town in Lompoc. I feel confident they will do the most for your City of Guadalupe as well. I am excited and hopeful at the thought of The Roots Guadalupe opening in your community! I look forward to hearing about this endeavor. Thank you for your time. Sincerely, Vilay Saikeo, Owner/Founder of Savory & Sweet Eats Lompoc, CA Roberto Rodriquez
To Whom It May Concern: Guadalupe Alvarez has been a loyal supporter of the Boys & Girls Club for over 20 years. Lupe has contributed to our organization with time, talent and treasure. Lupe participated in the Kids Night Out committee which pairs a youth with a local adult for a night of mentoring. Lupe always volunteered to be the bike donor for over 50 bikes over those 20+ years. He has also supported our annual campaign; his donations have helped us keep our cost to members at a minimum over the years. Lupe has helped us serve youth and make a greater impact in the Guadalupe community. Lupe continues to support our clubs today with his time, talent and treasure.
Sincerely, Robert Rodriguez, Chief Operations & Accountability Officer The discussion then went back to the Council. Mayor Julian said, "We've had numerous presentations about the cannabis industry. There were binders with many documents from the five (5) retail dispensary applicants. The Council agreed that two (2) would be selected. We have decision capabilities now, even with two (2) council members out. I'd like to open this up for discussion."
CM Robles said, "All five (5) applicants - difficult. We passed the first one which was a good decision Vote was 4-0. It's about the best fit. I'd want to hear more from the other council members." April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 19 of 24 CM Cardenas then offered her comments saying, "It's difficult. One is more well established. One has a track record in local communities."
Mayor Julian said, "Chief Cash, Todd and I visited The Roots Dispensary. That's where we met Javier Solis, an outstanding young man...all who spoke tonight. It's a difficult decision - sets the tone for the future. The area of 'Community Benefits' has 500 points out of the 2500 total points. Both applicants would meet community benefits. I looked at location. One is further down Guadalupe Street. One is in the middle. 'Blind Lady of Justice' - what carries the most weight? Community benefit-side. Element 7 has beyond what The Roots Dispensary has. Out and about to support community - Element 7."
CM Robles added, "Some people rose to the top and did their homework. I founded the Bulldogs in 2005. I give a lot of my time to youth and the community. When COVID hit, the Food Bank was formed 2.5 years ago. When people show up to help, to serve people. Reputation - person who you perceive what you are. Character is who you are. I select Element 7 as the second candidate." CM Cardenas asked, "Do there have to be three (3) votes? I like both companies. I appreciate The Roots for their employee benefit package and higher wages. I go for The Roots Dispensary." City Attorney Sinco said, "There's not a resolution. A simple majority is needed. It's best that CM Robles make a motion.
Motion made by Council Member Robles and seconded by Council Member Cardenas that the second retail business license go to Element 7. Roll Call: Ayes: 3 Noes: 0 Absent: Ramirez and Costa, Jr. Motion passed.
City Attorney Since then said, "There are three (3) unselected applicants. Two (2) have to get a CUP (Conditional Use Permit). Something may happen that precludes one from passing. Do you want to see the other three (3) on an eligibility list? Also, the ordinance doesn't show a timeline. Staff want to show a timeline, so we'll bring that back at the next meeting."
15. Establishing the Classification and Job Description for the Engineering Technician Position within the Public Works Department.
Written report: Shannon Sweeney, Public Works Director
Recommendation: That the City Council adopt Resolution No. 2022-33 establishing the classification and job description for the Engineering Technician position within the Public Works Department.
Ms. Sweeney began by saying, "I started here about three (3) years ago. In that time, various changes have occurred: 1) there is a lot of funding for projects that are specific to capital projects; 2) we've updated numerous documents...capital improvement projects for wastewater, water, transit, etc., and 3) we lost two (2) long-term employees. One to retirement and the other to an internal transfer. Funds have been saved...restricted funds. By adding this new position, it will help with our succession/transition plan."
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 20 of 24 Mayor Julian said, "I personally feel we need this position. The resolution shows funds available for new restrooms at the Amtrak train station." Ms. Sweeney said, "Yes, there is $4.OM for affordable housing, transit. The mayor asked if the funds for restrooms could be moved to the Veterans Memorial Plaza. Ms. Sweeney said that she could research that. CM Cardenas said that the need for restrooms is at both locations. Mr. Bodem added "I support this new position. By having the Engineering Tech, it will allow time for seeking more grants." Ms. Sweeney then said, "Affordable Housing monies...not sure about flexibility on that to have restroom at the downtown parking lot. But I can work for that in the future".
CM Cardenas said, "Looking at the workload, this position is very much needed." Motion was made by Council Member Cardenas and seconded by Council Member Robles to approve Resolution No. 2022-33. Roll Call: Ayes: 3 Noes: 0 Absent: Ramirez and Costa, Jr. 3-0 Motion passed.
16. Auditorium Use Application / Agreement.
Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-32 approving revisions to the Auditorium Use Application/Agreement.
Ms. Fuentes started by talking about changes to the security provisions in the agreement. She said, "The renter was required to hire their own security for their event. The City will have an RFQ and hire security guards for use at all necessary events. This was discussed with the Recreation Commission, and it was agreed that the fee for these guards would be the renter's responsibility." She then added, "We put additional spaces on the application for more specific details on the event itself. Like the date and time of preparation, time clean-up ends, etc. There's also more information added for alcohol use and details, such as the 'name of the alcohol caterer' and specific procedures and guidelines to tighten things up. A bartender certification is around $25.00. Outside of the auditorium in the courtyard area, a canopy will be used for alcohol serving and consumption. The renter will provide the canopy or the City will provide a list of companies/stores for purchase." CM Robles asked, "Would the area be cordoned off?" Ms. Fuentes said, "Yes, a security guard would be posted outside and at the canopy area." The mayor mentioned that in years past, at Le Roy Park alcohol wasn't allowed and a beer garden was established. He suggested that plastic fencing could be used to keep minors out of the alcohol area. Ms. Fuentes said, "The certified bartender would have wristbands to use. There'd also be security all around that area at three (3) stations." Mayor Julian then said, "With the open courtyard, someone can sneak in and sit at the alcohol area.
Just a thought." CM Robles added, "After that incident in March, whoever is on duty...determine to have Police Department touch base with the security guards." Ms. Fuentes responded, "Chief and I April 26,,2022 City of Guadalupe Council Meeting MINUTES Page 21 of 24 have discussed this before. We would want to defer to address this at the time we update/revise the Master Fee Schedule. Chief has two (2) officers on duty. Having one of the officers walk through the event takes that officer off the streets." CM Robles said that the Police Department is next door to the auditorium and can have an officer touch base there at the auditorium.
Mayor Julian said, "On a weekday, there was a broken window at the Historical Society. There was only one (1) police officer on duty." CM Robles added, "Santa Maria is short right now. From Alvin Street to Preisker Park, there are two (2) officers on duty." CM Cardenas added, "The police vehicles are right behind the building."
City Attorney Sinco said, "We need to revisit this at another time. We need to discuss further with the Police Department... we can't do that tonight."
CM Cardenas referred back to the discussion of the canopy for the outside alcohol area. She asked, "For the canopy being required, is that an extra cost for the renters?" Ms. Fuentes said, "Yes, that needs to be required for the closed-in area for better monitoring of alcohol use." The mayor said that a 10'x20' canopy is big. CM Cardenas added that the language in the application/agreement doesn't say who should bring the canopy... we'd want the lessee to bring. Ms. Fuentes said that we'd put out an RFQ for canopy companies.
Mayor Julian said, "If consuming alcohol, you have to have security guards but where?" Ms. Fuentes said, "At the back kitchen door and south exit from the auditorium and over by the canopy area." CM Robles said that this could be a deterrent because of bad weather. CM Cardenas said, "I assumed the City would provide the canopy." Ms. Fuentes then asked how to proceed.
CM Robles suggested getting an estimate on the size needed for the City to purchase and charge the renters for use. Ms. Fuentes then asked, "Do you want me to have an RFQ for canopies like for the security guards?" CM Robles suggested measuring the concrete location (basketball court). Ms.
Fuentes said she was looking at a 10'x20' size. The mayor added, "If there's a large gathering, there's the bartender, supplies...that's where the plastic fencing would come in. I'd look at covering the dispensing side, too. People won't stay under the canopy." CM Cardenas asked, "If the renter has own canopy, can that be used." At this point, Fire Captain Schmitz came into the chambers and said, "There are fire code limits. With a 10'x20' canopy, maximum 5 sq. ft. standing, that's 40 people max." The mayor said that with any quincinera, there are a lot of people. Ms. Fuentes said, "The security guard would be there and need to monitor all of that." CM Cardenas said, "Private security needed for some events?" City Attorney Sinco said, "In Santa Maria, if alcohol is used, security is provided, and the renter pays. If no alcohol, security is only used for certain sizes of events."
CM Cardenas, "Champagne...the language. Bottles can't be brought in the auditorium?" Ms.
Fuentes said, "No glass bottles are allowed." CM Cardenas followed up by asking, "You have to enter April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 22 of 24 to get bottle of champagne?" Ms. Fuentes said that the bartender would need to monitor in the outside canopy.
Mayor Julian then asked, "On page 2 of 9, item #9 says that the renter is responsible for picking up the keys to the facility and returning same after end of event, etc." Ms. Fuentes responded, "The application is used by different groups like non-profits." The mayor asked what were the details that show responsibilities of non-profits. City Attorney Since answered saying, "Any non-profit would sign an MOU which sets forth certain criteria, e.g. can't make copies of keys. They'd need some agreement, but we can take this section out of the application and develop a side agreement showing responsibilities for non-profits."
The mayor had another question. He asked, "On page 7 of 9, item #6 says that renter won't drive or permit to be driven nails, hooks, tacks, fasteners, etc. Scotch tape? You put scotch tape up on the walls and it peels off the paint." At this point, City Attorney interjected saying, "We'll continue this to another meeting. This item went through the Recreation Commission with recommendation to have City Council approve. Direction to staff is to bring back to another meeting for further discussion. No further action to be taken now."
17. FUTURE AGENDA ITEMS
Mayor Julian requested to move the proclamation for Terry Bauer to the May 10th meeting.
Mr. Bodem asked that the "Transient Occupancy Tax" (TOT) be put on the May 24th agenda. Also, that the "Facilities/Parks Maintenance Lead" job description be moved to the June 14th meeting.
City Attorney Sinco asked that the "November 8th- Election Resolutions" be moved to May 24th.
18. ANNOUNCEMENTS - COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Cardenas: The playground equipment for O'Connell Park was delivered with installation planned for May. She also said that there would be a "ribbon cutting" ceremony but will talk to Ms. Sweeney when the installation is fully done.
Mayor Julian:
• Representative Salud Carbajal visited Guadalupe on April 21st, $1.7M grant was approved for Le Roy Park. Also, $2.5M was approved for Escalante Court Center. Total federal funds = $4.2M for the City of Guadalupe.
Also on April 21st was an SBCAG meeting - 3 hours.
• On April 25th, the film, "Untold Triumphs" was shown here in the auditorium.
Approximately 80 were in attendance.
• Earth Day was celebrated at the Dunes Center on April 23rd. "Master Bonsai" was present.
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 23 of 24 • Veterans Memorial Building: Two flag poles were lowered; repainted, bolts replaced, and new flags put up. The Vietnam Veterans of American have a flag is now flying there. • Career Day was held today at McKenzie Middle School.
• On Thursday, April 28", there is a meeting of the County Affordable Housing Task Group.
19. ADJOURNMENT TO CLOSED SESSION MEETING
The meeting is being adjourned to closed session. Item to be discussed: Conference with Legal Counsel-Existing Litigation. Subdivision (d)(1) of Government Code Section 54956.9 Name of Case:
Central Coast Water Authority, et al. v. Santa Barbara County Flood Control and Water Conservation District, et al., Superior Court of Santa Barbara County, Case No. 21CV02432 Motion was made by Council Member Cardenas and seconded by Council Member Robles to adjourn to closed session. 3-0 Absent: Ramirez and Costa, Jr. Motion passed. Meeting adjourned to closed session at 10:33 p.m.
CLOSED SESSION
20. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION Subdivision (d)(1) of Government Code Section 54956.9
Name of Case: Central Coast Water Authority, et al. v. Santa Barbara County Flood Control and Water Conservation District, et al., Superior Court of Santa Barbara County, Case No. 21CV02432
21. CLOSED SESSION ANNOUNCEMENTS
Motion was made by Council Member Cardenas and seconded by Council Member Robles to return to open session. 3-0 Absent: Ramirez and Costa, Jr. Motion Passed.
No reportable action.
22. ADJOURNMENT
Motion was made by Council Member Cardenas and seconded by Council Member Robles to adjourn. 3-0 Absent: Ramirez and Costa, Jr. Motion Passed. Meeting adjourned at 10:45 p.m.
Prepared By: Approved By:
под
Amelia M. Villegas, City Clerk Ariston Julian, Mayor
April 26, 2022 City of Guadalupe Council Meeting MINUTES Page 24 of 24