May 10, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 5 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, May 10, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.
If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, May 10, 2022.
Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.
The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.
1. ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
2. MOMENT OF SILENCE
May 10, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 5
3. PLEDGE OF ALLEGIANCE
4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.
5. CEREMONIAL CALENDAR
• Recognizing Terry Bauer- Proclamation
6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.
Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending May 3, 2022.
C. Approve the Minutes of the City Council Regular Meeting of April 26, 2022, to be ordered filed.
D. Adopt Resolution No. 2022-34 authorizing the Public Works Director to execute applications, certifications and assurances, authorized agent forms, requests for reimbursement, and any other documents required to receive financial assistance through the US Department of Transportation (administered by the California Department of Transportation) associated with the 5311 and 5339 programs.
E. Adopt Resolution No. 2022-35 approving a list of projects funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.
F. Adopt Resolution No. 2022-36 approving a contract with Eikhof Design Group, Inc. (EDG) in the amount of $103,834.00 for preparation of a pavement rehabilitation report, plans and specifications, and engineer’s estimate for rehabilitation of selected streets in the City of Guadalupe.
May 10, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 5 G. Approve a request by Sam Duarte, Director of The Little House by the Park, to use the Veterans Memorial Plaza (aka Downtown Parking Lot) for a “Safe and Sane” Fireworks Sale Fundraiser.
H. Adopt Second Reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).
I. Adopt Resolution No. 2022-37 approving of Amelia M. Villegas as Interim Human Resources Manager pursuant to Government Code Section 21221(h).
J. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Planning Department Report for April 2022
2. Building Department Report for April 2022
3. Public Works/Engineering Report for April 2022
8. CITY ADMINISTRATOR REPORT: (Information Only)
9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)
10. MAYOR’S REPORT- UPDATES
PUBLIC HEARING
11. Public hearing to consider subdivision Tract 29,065, (Planning Fire No. 2021-098-TTM) a Vesting Tentative Tract Map to allow future development on Lots 1 and 2 of Parcel Map 29,063.
Written report: Bill Scott, Contract City Planner
Recommendation: That the City Council:
a. Receive a presentation from staff;
b. Conduct a public hearing, including: a) an opportunity for the applicant to present the proposed project, and b) receive any comments from the public; and c. Adopt Resolution No. 2022-38 to conditionally approve the Tentative Tract Map 29,065.
REGULAR BUSINESS
12. Cannon Corporation and Labor Consultants of California request to add services due to continued need for inspection/labor compliance work, and authorize use of up to $150,000 for cost overages for the Le Roy park and Community Center Project from the Park Development Fund.
Written report: Tom Brandeberry, Los Amigos de Guadalupe Recommendation: That the City Council adopt Resolution No. 2022-39 authorizing the use of the Park Development Fund to pay for cost overages for the Le Roy Park and Community Center Project.
May 10, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 5
13. Informational report from Public Safety staff on the feasibility of establishing a downtown residential permit parking area in the 1000 block of Guadalupe Street.
Written report: Michael Cash, Director of Public Safety Recommendation: That the City Council a) Accept the information and take no action; or b) Direct staff to return to Council when a draft ordinance is ready for consideration consistent with Council direction; or c) Continue to another Council meeting for further discussion and deliberation.
14. Fiscal Year 2020-21 Audited Financial Statements and Single Audit Report.
Written report: Lorena Zarate, Finance Director
Recommendation: That the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2021, along with the Independent Auditor’s Report and accept the Single Audit Report for 2021.
15. FUTURE AGENDA ITEMS
16. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
17. ADJOURNMENT TO CLOSED SESSION MEETING
CLOSED SESSION
18. CONFERENCE WITH LABOR NEGOTIATORS
(Subdivision (a) of Government Code Section 54957.6)
Agency designated representatives: City Administrator, Interim Human Resources Manager and Che Johnson, Partner, Liebert, Cassidy & Whitmore; Employee Organizations: International Association of Firefighters (IAFF)
19. ADJOURNMENT TO OPEN SESSION MEETING
20. CLOSED SESSION ANNOUNCEMENTS
21. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 6 th day of May 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
May 10, 2022 City of Guadalupe Council Meeting Agenda Page 5 of 5
PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Wednesday, May 11, 2022, at 6:00 pm/ Special Meeting
FY 2022/23 Goal Setting Workshop Workshop
Tuesday, May 24, 2022, at 6:00 pm / Regular Meeting
April 2022 Financial Report Finance Department Consent Calendar Three Resolutions – General Municipal Election Admin Department Consent Calendar Notice of Completion – 2021 Trunk Main Improvement Public Works Dept Consent Calendar Notice of Completion – Le Roy Park Rehab Project Public Works Dept Consent Calendar 4146 Eleventh St. Reorganization R&T99 Negotiation of
Property Taxes
Planning Department Consent Calendar
Transient Occupancy Tax (TOT) City Attorney Regular Business Commercial Cannabis Business Completion Timeframe City Attorney Regular Business Tuesday, May 31, 2022, at 6:00 pm/ Special Meeting
FY 2022/23 Goal Setting Workshop Workshop
Tuesday, June 14, 2022, at 6:00 pm / Regular Meeting
Parks / Facilities Lead Job Description Recreation & Parks Dept Regular Business Wednesday, June 15, 2022, at 6:00 pm / Special Meeting
FY 2022/23 Budget Workshop Finance Department Workshop
Tuesday, June 28, 2022, at 6:00 pm / Regular Meeting
FY 2022/23 Budget Approval Finance Department Regular Business Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement June 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Facility & Parks Use Fee Schedule Changes Recreation & Parks Benefit for Unrepresented Employees Human Resources New Business