Agenda packet — Guadalupe City Council, May 24, 2022

May 24, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 5 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, May 24, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.

If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, May 24, 2022.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian

2. MOMENT OF SILENCE
May 24, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 5

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending May 18, 2022.

C. Approve the Minutes of the City Council Regular Meeting of May 10, 2022, to be ordered filed.

D. Approve the Minutes of the City Council Special Meeting of May 11, 2022, to be ordered filed.

E. Accept the April 2022 Financial Report.

F. Adopt Resolution No. 2022-40 filing the Notice of Completion with the County Recorder, and to approve the five percent retention payment to V. Lopez Jr. and Sons (V. Lopez) for the 2021 Trunk Main Improvement Project.

G. Adopt Resolution No. 2022-41 filing the Notice of Completion with the County Recorder, and to approve the five percent retention payment to Quincon Inc. for the Le Roy Park and Community Center Rehabilitation Project.

H. Adopt Resolution No. 2022-42 – Property Tax Exchange Agreement for 4146 Eleventh Street Reorganization Annexation with the City of Guadalupe (LAFCO 22-03).

May 24, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 5 I. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Public Safety Department:
a. Police Department report for April 2022
b. Fire Department report for April 2022
c. Code Compliance report for April 2022

2. City Treasurer’s report for April 2022

3. Recreation and Parks report for April 2022

7. CITY ADMINISTRATOR REPORT: (Information Only)

8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)

9. MAYOR’S REPORT- UPDATES

REGULAR BUSINESS

10. Auditorium Use Application/Agreement.

Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-32 approving a new Auditorium Use Application/Agreement pursuant to the recommendation of the Recreation and Parks Commission.

11. Introduction of Ordinance Adding Chapter 8.14 to the City of Guadalupe Municipal Code to Implement AB 1276 Single-Use Foodware Accessories and Standard Condiments.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council conduct the first reading (by title only) and introduce Ordinance No. 2022-501 adding Chapter 8.14 to the City of Guadalupe Municipal Code to implement AB 1276 single-use foodware accessories and standard condiments.

12. FUTURE AGENDA ITEMS

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

14. ADJOURNMENT TO CLOSED SESSION MEETING

CLOSED SESSION

15. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 and subdivision (e)(3): three (3) cases.

May 24, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 5

16. LIABILITY CLAIMS
Claimant: Santa Barbara County Flood Control and Water Conservation District Agency claimed against: City of Guadalupe

17. ADJOURNMENT TO OPEN SESSION MEETING

18. CLOSED SESSION ANNOUNCEMENTS

19. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 20th day of May 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
May 24, 2022 City of Guadalupe Council Meeting Agenda Page 5 of 5

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, May 31, 2022, at 6:00 pm/ Special Meeting
FY 2022/23 Goal Setting Workshop Workshop
Tuesday, June 14, 2022, at 6:00 pm / Regular Meeting
Second Reading of Ordinance No. 2022-501 AB 1276 City Attorney Consent Calendar Drought Response Public Works Department Consent Calendar Transient Occupancy Tax (TOT) Measure / Three
Elections Resolutions
City Attorney Regular Business
Commercial Cannabis Business Completion Time Frame City Attorney Regular Business Parks / Facilities Lead Job Description Recreation & Parks Dept Regular Business Wednesday, June 15, 2022, at 6:00 pm / Special Meeting
FY 2022/23 Budget Workshop Finance Department Workshop
Tuesday, June 28, 2022, at 6:00 pm / Regular Meeting
FY 2022/23 Budget Approval Finance Department Regular Business Pasadera Lighting District Public Works Department Public Hearing Guadalupe Benefit Assessment District Public Works Department Public Hearing Guadalupe Lighting District Public Works Department Public Hearing Water Standby Report Public Works Department Consent Calendar Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement June 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Facility & Parks Use Fee Schedule Changes Recreation & Parks Benefit for Unrepresented Employees Human Resources New Business Establishing a downtown residential permit
parking area in the 1000 block of Guadalupe
St.

City Attorney New Business
Agenda Item No. 6B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022
Approved by:

Veronica Fabian
Finance Account Clerk
0 Reviewed by;
Lorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment ofwarrantsfor the period ending May 17, 2022 to be ratifiedfor payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff. (Special Run) That the City Council review and approve the listing of hand checks and warrants to be paid on May 25, 2022.

BACKGROUND:

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022
Approved by:

Veronica Fabian
Finance Account Clerk
°eviewedb�
Lorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending May 17, 2022 to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff. (Regular Run) That the City Council review and approve the listing of hand checks and warrants to be paid on May 25, 2022.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
19 20
21 22
23 24
25 26
27 28
29 30
31 32
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 56
57 58
59 60
61 62
63 64
65 66
67 68
69 70
71 72
73 74
75 76
77 78
79 80
81 82
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 19

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, May 10, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM”, will be used for “Council Member” in these minutes.)

2. MOMENT OF SILENCE
Prior to the “Moment of Silence”, Mayor Julian asked that we continue to offer thoughts and prayers for those in Ukraine living and fighting in the undeclared war. He also mentioned those who are suffering with the high cost of gasoline and everything else that’s hitting the pocketbooks of our residents.

3. PLEDGE OF ALLEGIANCE

4. AGENDA REVIEW

5. CEREMONIAL CALENDAR
• Recognizing Terry Bauer- Proclamation
Mayor Julian read the proclamation which highlighted Mr. Bauer’s career as a teacher and coach at McKenzie Middle School. In 2001, he started and continued coaching the McKenzie Cross Country Invitational. As a physical education teacher, Mr. Bauer provided healthy opportunities for all students and athletes. Equally important was his volunteerism making O’Connell Park an area safe for all who use the facility for walking, relaxing and sporting events. His commitment and contributions to the students of Guadalupe Union School District, to the residents, and to all in our community are very much appreciated. “Terry’s” dedication and guidance will be sorely missed.

Mr. Bauer made a few comments: “I’m not officially retired yet…20+ days left. I am both honored and humbled by this recognition. The track meet has been a success because of the volunteers, the Agenda Item No. 6C
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 19 City and the schools. It’s been my pleasure for 21 years doing the meets. I’ll be retiring someday. I wanted to be involved in fostering good healthy activities for the students of Guadalupe…I will always be a friend to Guadalupe, and I hope Guadalupe will always be a friend to me.” Mayor Julian added, “It’s been a pleasure working with you. He didn’t want to come here. He didn’t want the recognition.” Mr. Bauer then said, “I’ve gotten more from students than they have gotten from me.”
CM Cardenas said, “I didn’t have you as a teacher, but I had a lot of friends who did. I saw your impact on those fellow students.” CM Ramirez then said, “Here’s one that did have you as a teacher.

You are one of the most impactful people in my education. You were always there. When in trouble…you motivate people…it’s bittersweet that you’re leaving. There’s one word missing (in the proclamation), ‘mentor’.”

6. COMMUNITY PARTICIPATION FORUM
Mayor Julian asked City Attorney to read the following: “Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.” George Alvarez
Two of you weren’t here at the last meeting. Embarrassing. Community needs to know you’re here to support them. Missed the lynching of staff. Tried to take down flyers in businesses. Attorney, Mayor, union – Fire. Fire plastered flyers all over. Violated the sign clause. In 2014, there was the public safety initiative. $1.0M in funds in the General Fund. We voted for “public safety”, not General Fund. That’s why Fire has concerns. Council, it’s your responsibility to take care of public safety.

Accusations were aired. Sad. Fire violated policy. Can’t have both sides. Fire broke the law.

Albert Nunez, Jr.

I’m a resident and homeowner. We’ve been in our home since 1972. My family has been in this town and area for over 120 years. My dad was the assistant Fire Chief for a number of years and my brothers served as firefighters. But I’m not here because of some sentimental nostalgia.

I’m here because after all I’ve lived through in my lifetime with Guadalupe, and I’m talking about the gang element, union-organizing that included firebombing Hobo Alley, an FBI raid, prostitution, gambling halls, and more bars than we had gas stations. After growing up with all of that and more around us…Today in 2022, I feel unsafe living in Guadalupe. I’m worried about the safety of my family, my neighbors, and the rest of our community. All because funding and support for our fire department seems to be in question. When did support and funding for our fire department become an expendable line item?
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 19 Firefighters can make the difference between your home being saved from a fire or surrendered to one. These first responders could make a difference in the life of someone I love, someone you love, all because of their immediate presence and quick actions. During an emergency, the clock starts ticking. People can and will die without the quick response of a well-trained and well-equipped team of firefighting professionals. And not for nothing, but well-trained doesn’t mean a few hours of a CPR class at Hancock. Firefighting isn’t just an entry on a job board. It’s a profession, almost a calling. Because not everyone can do it and those that can, they learn soon enough your training starts day one and doesn’t stop.

Now in a world of fiscal responsibilities and limitations, we can’t have everything, can we? When did public safety become a line item that can be argued away in lieu of funding something else? For a city that’s separated in half by railroad tracks with over 8,000+ residents, a 20% increase since 2010 by the way, we need our first line of defense to be down the street. We need firefighters to be enroute, planning their deployment based on their extreme familiarity of the city and the landscape.

Talk to any first responder, and I’m sure most would say, “Knowing where you’re headed can’t always come from an app and time is not on your side.

I’m here not because I’ve been pressured by anyone to speak. I’m here because I’m terrified that if I ever have to call 911, help will be 20minutes out and I may have to watch someone die needlessly. I Implore you. Hire a Fire Chief and keep our firefighters trained and well-equipped. Our safety is not a line item.

Ryan Mack
Since the last time I stood at this podium, the public has become increasingly aware and supportive of the Fire Department and my guys. That being said, the public is speaking loud and clearly. They support fair wages. They support a Fire Chief. They support increasing staff to match. I simply request the council hear the public and do the right thing. I implore you to think of the future of this community and not the now. Thank you for your time.

Charlie Martinez
I am a resident of Guadalupe. I am the Vice-President of the 5th District of California Professional Firefighters. Stats: Santa Maria Fire is 15 minutes away. Santa Barbara County is 15 minutes away.

Nipomo CalFire is 20 minutes away. AMR is 12-15 minutes away. SLO ambulance services is 20 minutes away.

The residents and constituents of Guadalupe should be scared with the situation with our public safety right now. The City has two non-ALS engines protecting and supporting your community, your families, those that you love. Guadalupe has been growing. There’s housing going on the outside of town. I see everything going up. Why aren’t you supporting public safety the way it should be? Why is there no Fire Chief who is an expert in fire and emergency services for the Fire Department? This is where your focus should be. You’re getting monies…you’re getting taxes. You need to support the people who support you guys.

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 19 I’ve seen other small cities that are left in the dust because of the dollar. You have dedicated professionals that work that ride on your Guadalupe engines. Proud firefighters in this community.

But we don’t have a council that supports them and more important, that supports growing, the way your city’s growing. That’s something you should be looking at very intensely for the next few years.

Figure out a way. You’re elected officials. You know the game. You know how to run this stuff. It’s time we figure out how we’re going to support the people that support you on your worst possible day…when there’s a fire, a heart attack. God forbid something happened to your family and you’re waiting 15-20 minutes for help. Those are facts. Fact checking. Thank you very much for your time.

The following are two (2) emails that were sent in for Community Participation:

Travis Asmus-dated May 9, 2022
Hello, City Council of Guadalupe: I am writing in support of continuing the current operations of the Guadalupe Fire Department. Turning the fire department into an all-volunteer agency would be a travesty. The Fire Department has such a deep vested interest in the growth and support for the City of Guadalupe. Guadalupe deserves a real Fire Department and a real Fire Chief. Sincerely… Gregory Sparkes- dated May 10, 2022
Hello, City Council of Guadalupe: I am writing in support of continuing the current operations of the Guadalupe Fire Department. Turning the fire department into an all-volunteer agency would be a travesty. The Fire Department has such a deep vested interest in the growth and support for the City of Guadalupe. Guadalupe deserves a real Fire department and a real Fire Chief! Sincerely…

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending May 3, 2022.

C. Approve the Minutes of the City Council Regular Meeting of April 26, 2022, to be ordered filed.

D. Adopt Resolution No. 2022-34 authorizing the Public Works Director to execute applications, certifications and assurances, authorized agent forms, requests for reimbursement, and any other documents required to receive financial assistance through the US Department of Transportation (administered by the California Department of Transportation) associated with the 5311 and 5339 programs.

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 19 E. Adopt Resolution No. 2022-35 approving a list of projects funded by Senate Bill 1 (SB 1): The Road Repair and Accountability Act.

F. Adopt Resolution No. 2022-36 approving a contract with Eikhof Design Group, Inc. (EDG) in the amount of $103,834.00 for preparation of a pavement rehabilitation report, plans and specifications, and engineer’s estimate for rehabilitation of selected streets in the City of Guadalupe.

G. Approve a request by Sam Duarte, Director of The Little House by the Park, to use the Veterans Memorial Plaza (aka Downtown Parking Lot) for a “Safe and Sane” Fireworks Sale Fundraiser.

H. Adopt Second Reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).

I. Adopt Resolution No. 2022-37 approving of Amelia M. Villegas as Interim Human Resources Manager pursuant to Government Code Section 21221(h).

J. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department Report for April 2022

2. Building Department Report for April 2022

3. Public Works/Engineering Report for April 2022
Item #7.G. and 7.H. were pulled. Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to approve the remainder of the Consent Calendar. 5-0 Motion passed.

Item #7.G. Approve a request by Sam Duarte, Director of the Little House by the Park, to use the Veterans Memorial Plaza (aka Downtown Parking Lot) for a “Safe and Sane” Fireworks Sale Fundraiser.

Mireya Pina, from the Little House by the Park, and a member of the Guadalupe Changers, asked that the City Council approve this request to sell fireworks. Ms. Pina said, “This is our big fundraiser for the year. Some examples of how the funds from these fireworks sales are used: sewing classes, parent workshops, father workshops, clean-ups, Earth Day, cultural events, etc.

Motion was made by Council Member Ramirez and seconded by Council Member Costa, Jr. to approve Item #7.G. on the Consent Calendar. 5-0 Motion passed.

Item #7.H. Adopt Second Reading of Ordinance No. 2022-500 to repeal the existing sign ordinance (Sections 18.52.140-18.52.160) and add Chapter 18.51 (Signs).

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 19 Mr. Gustavo Alvarez gave his comments regarding vinyl signs. Mr. Alvarez said, “Vinyl plastic lettering…a lot of addresses are vinyl plastic. All of the letters on the Post Office, on the King Falafel restaurant. You should re-look ‘vinyl’. This will be a detriment to businesses.” Mr. Appel commented, “We have included ‘plastic’ in the language. It is appropriate using vinyl only for temporary signs. Vinyl is different than plastic. Not affected.

Mr. Garret Matsuura also commented saying, “At the past GBA meeting, new members had some concerns such as: 1) Vinyl Signs – old, weathered signs can add to blight. Stringent application or ordinance on businesses can affect economic stability, and 2) How quickly will the ordinance take effect. Ramp up time where fines would be levied against businesses. Businesses need to learn.

Education?”
CM Cardenas added, “We did request to have a 6-month leeway in order to have permanent signs.

Education through GBA or micro enterprise classes. Incorporate that into language.” The mayor said that six (6) months isn’t long enough. Mr. Matsuura said, “Different businesses have different needs. Time for any business to get back on its feet after Covid varies. Six months? Okay, or let’s review moving into compliance.”
Mr. Appel then said, “In each jurisdiction, we’ve put education over penalty. We go out of our way to help people with their signs. If we have to enforce the sign ordinance, we’ll go with education, but six (6) months is a good number. I’ve not seen use of vinyl as permanent signs anywhere.” Mayor Julian asked, “Is there language with six (6) months with education element to that?” Mr. Appel said, “No, but just been our practice.”
City Attorney Sinco added, “Code enforcement is complaint driven. Fines would be issued right away.” CM Costa, Jr. asked, “What’s the average cost of a sign that goes on a building? Some of these buildings are old, before an ordinance was in place.” Mr. Appel said, “There’s a wide range of costs and is dependent on materials, size, etc. Should be between the landowner and renter…sign can be changed.”
Mr. Matsuura added, “There are a lot of factors that go into a sign. Thousands of dollars. There’s design, materials, etc. GBA isn’t saying vinyl signs only. We’re looking at the financial burden when businesses are trying to see if they will succeed.” Mayor Julian said, “Let’s extend for a couple of months. More discussion for ordinance.”
Mr. Matsuura said that GBA didn’t have timeframe. CM Robles suggested, “Double timeframe? Will that work?” Mr. Matsuura then said, “Making things better…approximately 6-12 months will allow a business to budget better……” CM Cardenas asked, “More than six (6) months?” Mr. Appel commented, “You didn’t want feather and sandwich signs. Those cause clutter. If we start really well with the economy, there will be a lot of vinyl signs…negative look of town. I think six (6) months is fair. Complaint driven system. Recommend leaving it as is.” May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 19 CM Ramirez said, “A new person getting a business license can be told then about timeframe. I’m okay with six (6) months with education piece and the complaint side. If nobody complains, okay.” Motion was made by Council Member Ramirez and seconded by Major Julian to approve Item #7.H. on the Consent Calendar. Ayes: 4 Noes: 1, Costa, Jr. 4-1 Motion passed.

CM Ramirez commented that appreciation is shown to GBA for their comments and collaboration.

8. CITY ADMINISTRATOR REPORT: (Information Only)
Wednesday, May 11th, at 6:00 p.m. there will be a “goal setting” workshop – open to the public as it is a special City Council meeting.

On September 15th, there will be 200 bicyclists riding for the Arthritis Foundation coming to town.

No street closures required.

Mayor Julian mentioned that there were several emails that came in for tonight’s meeting that will be put on the City’s website.

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Chief Cash reported on the following numerous items:
• Police are developing the City of Guadalupe CCW, (Concealed Carry Weapon) Permit Process, working with DoJ on this. Sherrif’s Office will be dealing with the unincorporated areas. • Public Safety is restriping the parking at City Hall to include “20-minute parking”. • Public Safety conducted “First Aid Training” for 36 participants from Wish Farms and 11 city employees.
• Fire provided EMT assistance for three 93) days at Santa Maria Strawberry Festival in April.

Mobile command time.
• California Coast Classic Bike Race will go through Guadalupe in September this year.

Bicyclists will come down Hwy 1, turned east on 11th Street to Simas Road and turn back toward Hwy 1. No permit needed or services required.
• Police are investigating a vandalism that occurred and May 9th; video obtained of suspect breaking window with rock at Mary Buren School; part of other vandalism on Guadalupe Street. Will put out “Crime Stopper” notice…have spoken with School District Superintendent. • Fire addressed citizen’s complaint of weed abatement at Snowy Plover Street. Letter was mailed regarding need to cut down weeks. If person doesn’t comply, issue with go to City Attorney Sinco.
• Police handled traffic accident that occurred on May 7th involving five (5) cars. The driver, who suffered a medical condition that caused the accident, was air lifted out with moderate injuries.

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 19 • Public Safety will assist with the raising of the veterans’ flagpole at the “Little Yellow House” opening ceremony at 1055 Guadalupe Street on Saturday, May 14th at 2:00 p.m. • Public Safety is handling the hiring of a new Police Officer and new Emergency Preparedness Coordinator.
• County Police Chiefs are discussing forming a County-wide task force to combat narcotics. • County Fire Chiefs are looking at how to deal with AMR’s contract. They’re working on a proposal to handle all medical calls for service in the county. Guadalupe will be connected to the system for dispatch.
• Police purchased two (2) new police vehicles; one (1) is a hybrid-Ford. • Public Safety hired its third Fire Intern. We’re hiring Guadalupe youth. Two (2) have been here for six (6) months and are getting ready to go to the Fire Academy. • Fire is spending $20,000 to retrofit the Wildland Fire truck to expand storage and equipment space.
• Public Safety personnel worked the Guadalupe Cinco de Mayo Festival in downtown.

10. MAYOR’S REPORT- UPDATES
Mayor Julian briefly spoke about Item #8, “Guadalupe City Food Bank” in this report. He said, “Although we wanted to have a second food distribution each month, we will be staying with one (1) on the first Thursday of each month. Unfortunately, we don’t have enough volunteers for a second distribution. There are five (5) food distribution sites in Guadalupe, and we want to publicize all of them.”

PUBLIC HEARING

11. Public hearing to consider subdivision Tract 29,065, (Planning Fire No. 2021-098-TTM) a Vesting Tentative Tract Map to allow future development on Lots 1 and 2 of Parcel Map 29,063.

Written report: Bill Scott, Contract City Planner
Recommendation: That the City Council:
a. Receive a presentation from staff;
b. Conduct a public hearing, including: a) an opportunity for the applicant to present the proposed project, and b) receive any comments from the public; and c. Adopt Resolution No. 2022-38 to conditionally approve the Tentative Tract Map 29,065.

Mr. Bill Scott gave a brief background stating that on November 13, 2012, a revised version of the DJ Farms Specific Plan was adopted by the City Council. This Specific Plan area covers 209-acres and establishes the development parameters for a mixed-use community consisting of up to 802 residential dwelling units, 250000 square feet of commercial uses, 12.5-acres for a school site and

15.9-adres for neighborhood serving parks and recreational facilities.

Tentative Tract Map 29,065 allows for the next phase of the DJ Farms Specific Plan Development aka: Pasadera South. This involves Lots 1 and 2 of the Master Parcel Map 29,063 which was approved by the City Council on June 8, 2021. Lot 1 site allows for 104 total lots 21.8-acres, 98 single- May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 19 family residential lots and six (6) lots for common public facilities and open space use. Lot 2 site establishes a stormwater basic 9.16 acres.

The tentative tract map establishes a 60-foot-wide railroad setback between the SMVRR railroad tracks and the Lots 1 – 25 homesites on the north side of the subdivision. The tract map shows minimum 6-foot-high masonry walls along the northeasterly, southeasterly, and westerly perimeters of the subdivision. These walls provide both noise reduction and privacy for homes along the perimeters of the subdivision.

The Pasadera South subdivision will recognize names from the “Sons of Guadalupe”. “Kurokawa Drive”, after fallen local soldier, Ben Kurokawa and “Rico Drive”, after Raymond Rico, another fallen local hero. Other heroes from the “Sons of the Guadalupe” list will be used for additional streets in Pasadera South.

The Land Use, Circulation and Infrastructure element of the DJ Farms Specific Plan establish virtually all the development parameters for this subdivision. The tract map was found to meet all the applicable standards stipulated by the Guadalupe Subdivision Ordinance. The 98-single-family lots proposed under Tract 29,065 are zoned R-1-5000, have a minimum size of 5,000 square-feet. They range in size from slightly over 5,000 square-feet to over 10,000 square-feet.

The Final EIR was certified by Council in November 2012. The current subdivision is essentially the same project evaluated by the EIR so no further review is required. Map Permit 2021-098-TTM contains 86 conditions, both regular and special conditions. The applicant requests to delete Condition #56, “Build perimeter walls adjacent to the railroad prior to issuing the first certificate of occupancy in Lot 1 South”, and Condition #73, “Walls: All required perimeter walls and fences shall be installed or constructed by the Project Developer prior to issuance of the occupancy permit for each phase of development.” The applicant requests to add Condition #72, which reads in part, “…Pasadera South subdivision depicts a minimum six-foot solid masonry wall shall be constructed along Union Pacific/Santa Maria Valley Railroad tracks along the northeasterly perimeter of the Lot 1 South Subdivision”.

The applicant has requested to construct the sound attenuation wall in two phases: the first phase of the wall is proposed to be constructed along the southeastern portion of the subdivision to shield those 50 homes, to be constructed and occupied as a first phase of construction with the northwesterly remainder of the wall proposed to be constructed within 18 months of the first occupancy clearance of the Lot 1 Subdivision, or prior to occupancy of the 51st home. A sound study will be conducted. If the conclusions are not found to be satisfactory by the Planning Department, the applicant will construct the wall in its entirely, prior to the first residential occupancy clearance in Lot 1 South. But if the phased wall is found to be acceptable, each segment of the wall will be shown on the Grading Plan submitted for approval by the City.

The project site is separated by the Union Railroad tracks. An agreement to use Brown Road was obtained by the developer after negotiating with farm landowners. The Fire Department has said May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 19 that the length and condition of this roadway is not acceptable to handle emergency/fire trucks.

Temporary construction would be limited to activities such as grading, installation of underground utilities, streets and other surface improvements. The Fire Department has stated that any activity involving combustible materials (e.g., vertical home construction) is not permitted “until suitable emergency access to the site(s) is provided to the satisfaction of the City of Guadalupe Public Safety Director and the Fire Department”. But if no satisfactory temporary emergency access is established, “no building construction shall commence until the Obispo Street Bridge is constructed and operational”. This allows for maximum of construction flexibility for the developer.

Mayor Julian asked, “On the third page of the handout, about 50% is shown in bold. If the City’s noise standard is met, then all should be okay?” Mr. Scott said, “If the sound report is satisfactory with the Planning Department, they can go ahead with a partial wall.” The mayor then asked about a fertilizer company nearby. Mr. Craig Smith, developer said, “We had to find a place where we could cross meeting normal needs of the railroad. We found Brown Road and negotiated with three (3) farmers. It’s near the fertilizer plant. It’s about 1.5 miles long.” City Attorney Sinco advised Mr. Scott of the following, “The entire permit will be renumbered. When adding new conditions, the permit will be renumbered.

Public Hearing opened at 7:11 p.m. Public Hearing closed at 7:12 p.m.

CM Ramirez asked, “What’s the status of marketing and advertising? The signs that were to be changed that referenced Pasadera as ‘South of Guadalupe’.” Mr. Smith said that he thought that had all been taken care of already. CM Ramirez added that there still is an old sign coming down from the grade on Hwy 101. Mr. Smith said that he will look into that.

Motion was made by Council Member Ramirez and seconded by Council Member to approve and adopt Resolution No. 2022-38 with minor changes, deleting Conditions #56 and #73 and adding Condition #72. Roll Call: All Ayes Noes: 0 Motion passed.

REGULAR BUSINESS

12. Cannon Corporation and Labor Consultants of California request to add services due to continued need for inspection/labor compliance work, and authorize use of up to $150,000 for cost overages for the Le Roy park and Community Center Project from the Park Development Fund.

Written report: Tom Brandeberry, Los Amigos de Guadalupe Recommendation: That the City Council adopt Resolution No. 2022-39 authorizing the use of the Park Development Fund to pay for cost overages for the Le Roy Park and Community Center Project.

Mr. Brandeberry explained that due to change orders and additional days, the Le Roy Park and Community Center Project was extended through April 2022. The contractor, Quincon, had not reached the “substantial completion” requirements in their contract. As long as Quincon is on-site May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 19 completing their remaining scope of work, Cannon, representing the City, must also be on-site as the construction inspector to ensure that Quincon meets substantial completion requirements. Labor Consultants of California also must continue their prevailing wage oversight until final payrolls are submitted and approved. While the scope of work is unchanged, the timeframe for doing the inspection work has lengthened by an additional two months. There are no remaining funds available for the Le Roy Park project that can cover these additional amounts.

Because of a financial error, there is a shortfall of approximately $150,000 for the project. This amount does include the additional costs required for Cannon Corporation and Labor Consultants of California. Mr. Brandeberry said, “The amount of $30,065 should be included in the staff report and resolution but it doesn’t change the total $150,000 overage.” As CEO, Mr. Brandeberry said that he accepts full responsibility for this error.

An interfund loan was approved between the Park Development Fund and the CDBG Grant Fund.

The Park Development Fund currently has $744,736. These funds were lent to the CDBG Grant Fund to cover costs related to the Le Roy Park project, as CDBG grant funds are given the City on a reimbursement basis which a lengthy lag time from request to receipt of funds.

Request now is to have the City Council authorize use of the Park Development Fund to cover the excess expenses over the available grant funds and donations to complete the park project, up to a maximum of $150,000, and not impact the General Fund. If approved, $594,736 will remain in the Park Development Fund for other recreation and parks purposes.

Mayor Julian asked, “The staff report says $594,736?” Ms. Zarate, Finance Director, said, “That $594,736 is ending up in the Park Development fund to be used for other park purposes.” CM Cardenas said, “CDBG. There’s the interfund loan…$744,000 loaned to CDBG to fund Le Roy Park due to the lag in processing reimbursements. $594,736 will be coming back, but the $150,000 won’t be coming back.” The mayor said that he hates to see those monies going away. Mr. Bodem added, “There’s $1.7M coming to do Phase II for the Le Roy Park project. Might have the City reduce something in Phase II to make up for this.”
CM asked, “Speaking of money…Oso Flaco Lake fundraising to help with the park development. Did we get any monies from their fundraising?” Mr. Brandeberry said, “Yes, they’re on the donation list along with $250,000 anonymous donation.”
City Attorney Sinco interjected saying, “I need some clarification from Thomas as I’m revising the resolution now which will be posted on the website. The resolution will add $30,065 but leaving the $150,000.” CM Cardenas said, “$16,000, $3,000, $30,000.” Mr. Brandeberry clarified, “Those are maximum amounts.”
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 19 Mayor Julian asked, “What does the punch list for Le Roy Park look like now?” Ms. Sweeney said, “I’ve been in communication with Quincon. Equipment is coming in tomorrow. Should be able to get the Notice of Completion at the next meeting.”
The mayor said when he was last there at the park with Rep. Carbajal that it looked like things were about 99% done. He then asked, “Does Alejandra (Medina) have keys to the building?” Mr.

Brandeberry said, “Yes, we wanted temporary access. We asked Quincon to bring keys and Alejandra has them.” Mayor Julian said, “We’re working with different groups. Hannah (Fuentes) doesn’t have access to it. Have Alejandra give her keys.” CM Cardenas mentioned that Sonia Rios-Ventura’s name is still on the agreement. Mr. Brandeberry responded, “Should be City staff name, not Sonia’s. Change wasn’t made on the agreement. Should be the mayor’s name there.” City Attorney Sinco made changes to Resolution No. 2022-39 to reflect 1) Contract increases of $45,545 for Cannon Corporation and $3,750 for Labor Consultants of California, and 2) language showing request that the City Council approve Additional Service Agreement No. 2 and Additional Service Agreement No. 3.

Motion was made by Council Member Cardenas and seconded by Council Member Robles to approve Resolution No. 2022-39 with corrected change to the resolution and to the Agreement signature page. Roll Call: Ayes: 5 Noes: 0 Motion Passed.

13. Informational report from Public Safety staff on the feasibility of establishing a downtown residential permit parking area in the 1000 block of Guadalupe Street.

Written report: Michael Cash, Director of Public Safety Recommendation: That the City Council a) Accept the information and take no action; or b) Direct staff to return to Council when a draft ordinance is ready for consideration consistent with Council direction; or c) Continue to another Council meeting for further discussion and deliberation.

Chief Cash reported that the City does not have regulations in place that would prohibit or restrict the establishment of a resident permit parking area within the 1000 block of Guadalupe Street. The location has a mixed usage of residential units and businesses. Currently, there are six (6) businesses and/or community centers and eight (8) residential units in the area. There are 13 marked street parking spaces and two (2) off-street residential parking locations.

Public Safety staff had been enforcing the downtown posted, “No overnight Street Parking between the hours of 12 midnight and 6 a.m.” parking regulation to allow for contracted street sweeping every Friday morning. Several residents, who said there are no available parking spaces for them, received parking citations for the illegal parking in the area after hours. Requests to City officials have been made to remedy this problem. Within the one-block area, 1000 Guadalupe Street, staff determined that only four (4) residential units do not have off-street parking. However, they do have two (2) marked public parking spaces directly in front of their addresses.

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 19 Chief Cash cited examples of residential parking programs in City of Santa Barbara and City of San Luis Obispo. He asked the Council for direction. There was much discussion between the Council and Chief Cash on the following: 1) how many apartments have this problem; 2) do all the apartments cited not have off-street parking; 3) does this issue affect both the west and east side of Guadalupe Street, and 4) how will any of this affect the Friday morning street sweeping? Mayor Julian said, “So, this issue is only for a portion of the east side of Guadalupe Street and we’re only talking about four (4) apartments.” Ms. Sweeney added, “If cars are permitted to park on the street during the timeframe that Friday morning street sweeping occurs, the sweeper will have no choice but to go around the cars.”
There were two (2) requests to speak:

Mr. Gustavo Alvarez
On the east side, it’s 1000, 1048A and 1056A Guadalupe Street. There are homes that are over 100- year-old there that never had parking. 1085 and 1095 Guadalupe Street lost that parking. Potential solution might be to get rid of the bulb outs. They’re full of dirt and trash. Make Al’s Union property a community parking lot.

Mr. Hilario Najarra
I live at the 1048 unit. I’ve received two (2) tickets for $104. That’s no fair. I have two (2) cars.

Nobody told me about this. I’ve lived there beyond one year. There’s no garage, no personal parking…just the street. I was told I could park there temporarily. Someone tried to steal my car. It would be fair to have a parking lot.

There was one email sent on this item:

To: Guadalupe City Council meeting of May 10, 2022 - The City of Guadalupe has a surfeit of vehicles.

Nearly all residences have carports or garages for vehicles. Rather than making storage rooms of said garages, they should be used to house at least one vehicle and the driveway for any other vehicles, rather than the streets. This would also seem to deter vehicle theft or vandalism.

The person with complains should work with their landlords (see above if THEY own their homes) to access a parking space during the prohibited parking hours to allow for street sweeping.

I disagree with beginning Residential Parking Permits in the city. Two will soon bloom to 40 necessitating a person to process the permit, Police or Code Enforcement to cite the abusers and subsequent citation processing. This opens a whole new “can of worms” for departments that are already overloaded. Shirley Boydstun – Guadalupe resident May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 14 of 19 CM Costa, Jr. asked who owns the little cottages in the general area. Mr. Alvarez said, “We do and there is residential parking. The Buddhist Church owns the large lot.” Mayor Julian said, “I’d like to see the bulb out gone.” Ms. Sweeney added, “We submitted a letter to Cal Trans regarding ADA and requested that bulb out be removed.” Then Mr. Alvarez said, “There’s thirty feet painted out at every hydrant.”
Mr. Najarra asked about the two tickets he had received. Chief Cash said he had spoken with the gentleman and said that this had to go to the City Council before anything before any resolution.

Ms. Anna Marie Michaud, City Treasurer asked to speak. She said, “Other cities have street sweepers. Put a sign that says “No Parking - Street sweeping, every Friday, midnight to 6:00 a.m.” or something similar. For the other days, residents can have parking spaces. But if cars are parked during the “no parking” period, they will get a ticket.” CM Costa, Jr. said, “Some businesses said that people were parking overnight in front of their businesses. That was a bit of a nuisance for them.” Mayor Julian asked, “What’s needed now?” City Attorney Sinco said, “Direction is needed from the City Council. Need some ideas. In Santa Maria, there’s “No Parking (this time)”. Do you want no overnight parking in the downtown area? No overnight parking in other areas? Collaborate more with others?”
Both the mayor and CM Cardenas said that we want streets cleaned, weekly, Fridays between 4:00 a.m. and 6:00 a.m. Ms. Sweeney agreed to the day and time schedule. City Attorney Sinco said, “That’s the main thing. Parking permit for residents.” The mayor said that without permits, everyone will park there. City Attorney Sinco added, “There might be hardship issues that will allow for permits. I can come up with something.”
Mayor Julian said, “Develop a parking permit process. No parking from 4:00 a.m. to 6:00 a.m. on Fridays for street sweeping. City Attorney Sinco said he will bring back for further discussion.

Chief Cash then said, “A small section discussed now for permit parking. Other groups may look at special parking for their areas. I have heard from some communities already. I’ll work with Shannon and Philip on this.”

14. Fiscal Year 2020-21 Audited Financial Statements and Single Audit Report.

Written report: Lorena Zarate, Finance Director
Recommendation: That the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2021, along with the Independent Auditor’s Report and accept the Single Audit Report for 2021.

Ms. Zarate stated that Badawi and Associates, Certified Public Accountants, had performed an audit of the City’s accounting records for fiscal year 2020-21. The City received an unqualified audit opinion which indicates that the financial statements present fairly, in all material respects, the May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 15 of 19 respective financial position of the governmental activities, the business-type activities, each major fund and the aggregate remaining fund information of the City for the period under audit.

Ms. Zarate did not go through the full audited report and basic financial statements but rather highlighted various areas of importance for fiscal year 2020-21:

The total net position of the city, as a whole, increased approximately $4 million as compared to fiscal year 2019-20.
- Total assets increased about $4.9 million
- Total liabilities increased about $991,000
Governmental funds provide information on near-term inflows, outflows and balances of spendable resources in a more detailed manner:
- Total fund balance for governmental funds, including the General Fund, increased by $453,000
- Total revenues for governmental funds increased $1.5 million - Total expenditures for governmental funds increased about $3.1 million (mainly due to capital outlay)
General Fund – Summary
- Total revenues increased by about $164,000 as compared to fiscal year 2019-20 - Increase in revenues from taxes were about $434,000 (approximately $207,000 are related to sales tax from the new measure)
- Decrease in revenues of about $406,000 from licenses and permits (related to number of homes built in one year versus the other in the Pasadera development) - Total expenditures saw an increase of about $742,000 from prior year - Increase in expenditures resulted from an increase in public safety of about 624,000 - Expenditures exceeded revenues in the amount of $115,266 for fiscal year 2020-21 = positive fund balance of $370,356 vs $485,621 from fiscal year 2019-20 - From a budget standpoint, revenues exceeded expectations by about $3,500. Revenues for building permit did not meet budget related to Pasadera and Escalante Meadows.

Reimbursement of $160,698.72 received for fire mutual aid. CARES funding of $99,777 was not originally budgeted. In summary, Property, Sales, Utility Users taxes and transfers from other funds all exceeded budget, as did revenues from other agencies and franchises fees. Expenditures in comparison to budget, General Fund was over budget overall by $363,979.

General Fund Expenditures by Department
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 16 of 19 - Departments “under” budget: City Council 97%; Administration 97%; Finance 95% (and Non-Departmental 85%)
- Departments “over” budget:

City Attorney: 102%, due to labor negotiations
Building Maintenance: 112%, due to utilities, storm water permit and landscape and cleaning professional services
Police & Fire: 108% & 123%, respectively, due to personnel costs Parks & Recreation: 112%, due to utilities
Building & Safety: 119% for Planning, due to personnel costs and professional services Enterprise Funds – overall operating revenues increased by about $556,000 and overall operating expenses decreased by about $118,000, compared to fiscal year 2019-20.

Major Federal Programs – include CDBG, COVID CARES funding, and transit monies. An audit was performed on these programs and the City received an unqualified audit opinion, which means that the City complied, in all material respects, with the types of compliance requirements.

Auditor’s Schedule of Findings – the findings for fiscal year 2020-21 are the same as the findings in fiscal year 2019-20: two findings related to the audited financial statements and no finding related to the single audit
- First Finding is the insufficient fund balance in the General Fund and the ability of the City to continue as a going concern, due to the General Fund not maintaining a sufficient fund balance level to ensure the continuity of the operations. The General Fund balance of $370,356 vs approximately $115,000 from the prior fiscal year, represents only 28 days of operating revenues and expenditures. This is far from the target of 15% reserves. There were also two interfund loans from the Lighting & Assessment Fund, $240,000, and the Water Fund, $368,996, made to the General Fund to sustain its basic operation, as of June 30, 2021. The auditor recommends the City continue to analyze all potential cost cutting measures and revenue sources as well as options to increase the fund balance while providing continued financing for City operations.

Staff’s Response: Expected increase in City’s revenues relating to 1) the Pasadera and Escalante Meadows developments; 2) sales tax with new Measure N, and 3) cannabis bringing to City. American Rescue Plan fund were received in fiscal year 2022. The City recognizes the need to find stable revenue to maintain the services provided residents. - Seconding Finding relates to internal controls in processes and segregation of duties among Finance Department staff.

May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 17 of 19 - Staff’s Response: Current explanation of processes given. Improvement in Finance Department’s controls and segregation of duties is expected with the new accounting software which has a go-live date of November 2022 and will accommodate workflows and authorization parameters.

CM Cardenas asked, “Mutual aid. Does that go to the variance of the fund that was overspent?” Ms. Zarate responded, “We didn’t budget this in, mutual aid and revenues. They offset each other.” Mr. Badawi, auditor, said, “I concur with Lorena’s report. The City received two (2) comments. One was the condition of the General Fund, and the other was on internal processes and controls.

Straightforward process.”
Mayor Julian then said, “The audit report says all that we need to know. There was a comment about double checking….” Mr. Zarate explained, “The Finance Department has so few staff. I do the general entries, general ledger but there should be another level of review. That should be the City Administrator. The new software should notify the City Administrator.” The mayor added some comments saying, “In the audit six (6) years ago, we were in the red. We’re slowly coming out of that. Our challenge is to remain and focus on the 15% in reserves. There’s the Lighting Fund and the Water Fund…monies were loaned, and we owe them. We’re still an issue of an ‘ongoing concern’.” The County will say that we’re a ‘going concern’. We know that.” Question was asked when those loans began and their duration. Ms. Zarate said that the loans began in 2014 and were for 30 years.

CM Cardenas asked about the implementation of the Tyler System. Ms. Zarate said, “It’s targeted to go-live in November. We have two (2) days blocked off to do billings.” The recommendation was that the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2021, along with the Independent Auditor’s Report and accept the Single Audit Report for 2021. The City Council received and accepted. No motion needed.

15. FUTURE AGENDA ITEMS
CM Costa, Jr. asked, “Two weeks ago, the firefighters came to us and we have to listen. Can we put the firefighters on the agenda to have some dialogue?” City Attorney Sinco responded, “Yes, we could put something on the agenda but there’s a closed session on labor negotiations tonight. If it leads to resolution, there’ll be an open session. Certainly, we could put something on the agenda with some direction or guidance on what the topic would be. We don’t have a policy on how items are put on the agenda. Typically, the mayor or two (2) council members have the power to put items on the agenda.” Mayor Julian said, “We can’t say anything during ‘Community Participation’. When we have an agreed upon document and the findings of that, we can report that out.” CM Ramirez added, “Between negotiations and goal setting process, that’s the perfect venue to have voices heard. If anyone who is listening out there, the goal setting meeting is tomorrow.” May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 18 of 19 Ms. Sweeney: for the 5/24 meeting, water and drought conservation should be an item. Could be titled “Drought Response”.

CM Cardenas: for the 5/24 meeting, the levee and Santa Maria trail. Board of Supervisors are discussing this, and the Council should discuss our support or non-support.

CM Ramirez asked about fireworks education – did letters go out? Chief Cash said they already had been sent out. He added that a former council member’s comment was “Stop Fireworks”.

Anna Marie Michaud, City Treasurer said, “When I was first elected in 2018, I was given a list of City Treasurer’s responsibilities. (She handed out a copy to each council member.) I want to update these responsibilities to bring them current to 2022. Same responsibilities but report to 4th Tuesday.” City Attorney Sinco said, “I’ll look at the City code and work on it.” Prior to Item #16. Announcements, City Attorney Sinco said, “I’m advising the Council that in the closed session, it states that the Interim Human Resources Manager, Amelia Villegas, is one of the designated representatives. She will not be attending the closed session as her date of hire will be after today. The prior Human Resources Manager has resigned. Filling in with be the Finance Director and Public Safety Director.”

16. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Ramirez: The mayor and I attended the broadband meeting. It was pretty insightful with various stakeholders here. The broadband meeting in Spanish is tonight in the City auditorium. It started at 6:00 p.m. Also, as of yesterday, the White House released information on affordable internet. Go to “getinternet.gov” which will take you to the website with all the information.

CM Cardenas: The Leos organization is giving a “Senior Brunch” at the Senior Center on Saturday, May 21st. There are approximately 30 people who will be attending.

CM Robles: Changing of the Food Bank distribution. Mayor Julian said, “It’s on the City website.

People were volunteering because they weren’t working due to COVID. But many are back to work and we’re short on volunteers for a second distribution. So, we’ll still have the first Thursday of each month for the Food Bank.”
Mayor Julian: The Santa Barbara County Parks is looking at purchasing the land at the rodeo grounds. Also, looking at the sand company property…looking to turn into a campsite. The meeting is this Thursday at 9:00 a.m. at the rodeo grounds and then going to the sand company. The County owns property there. We’ll also be looking at the levee.

17. ADJOURNMENT TO CLOSED SESSION MEETING
May 10, 2022 City of Guadalupe Council Meeting MINUTES Page 19 of 19 Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to adjourn to closed session for conference with labor negotiators. 5-0 Motion passed. Meeting adjourned to closed session at 8:25 p.m.

CLOSED SESSION

18. CONFERENCE WITH LABOR NEGOTIATORS
(Subdivision (a) of Government Code Section 54957.6)
Agency designated representatives: City Administrator, Interim Human Resources Manager and Che Johnson, Partner, Liebert, Cassidy & Whitmore; Employee Organizations: International Association of Firefighters (IAFF)

19. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Cardenas and seconded by Council Member Ramirez to adjourn to open session. 5-0 Motion passed. Meeting adjourned to open session at 9:17 p.m.

20. CLOSED SESSION ANNOUNCEMENTS
No reportable action

21. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Ramirez to adjourn. 5-0 Motion passed. Meeting adjourned at 9:18 p.m.

Prepared by: Approved by:
___________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 16

MINUTES
City of Guadalupe
Special Meeting of the Guadalupe City Council
Wednesday, May 11, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.

Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. Council Member Costa, Jr. was absent. All others present. (Note: The abbreviation “CM” will be used for “Council Member” in these minutes.)

2. MOMENT OF SILENCE

3. PLEDGE OF ALLEGIANCE

4. COMMUNITY PARTICIPATION FORUM
There were no requests to speak.

REGULAR BUSINESS

5. BACKGROUND INFORMATIONAL WORKSHOP RELATED TO THE SETTING OF GOALS FOR THE FY 2022-23 BUDGET.

Mr. Robert Perrault, Facilitator, started by thanking the Council for their participation. He said “Tonight’s workshop is an extremely important one. What it will do is give you a snapshot of City operations. This is really critical as we get through the staff presentations, and you proceed to your homework assignment. You’ll be individually asked to come up with some draft goal statements that will, hopefully, be rated by the community as well as the Council, yourselves, in coming up with the goals, the final product, which will guide the final direction of budget development.

In doing this snapshot, it will give you a sense and feel of where things are at this moment. Each department will discuss their individual operations and challenges. The important part of this, again, is to give you the background which will be necessary to begin completing your homework assignment. I’ll talk more about this towards the end of the meeting. In terms of these snapshots, it’s important to remember that the operations may be one way today but will probably change Agenda Item No. 6D
May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 16 tomorrow. Just keep that in mind. What you hear today will be the most up-to-date information but it’s subject to change. You’re in the final quarter of the fiscal year and that’s where a lot of things come to fruition. This is intended to be an interactive workshop.” Mr. Perrault then reminded the Council of the order of presentations in his staff report and suggested the Council proceed with that order. He then said, “At the completion of the presentations, please feel free to interact with the staff with any questions. If the public was present, I’d be asking them the same thing. This will get you set up for the next phase of goal setting.” He read off the order of presentations: Finance, Public Works, Public Safety, Parks & Recreation and City Administration, which includes Planning and Human Resources. Mr. Perrault reminded the Council that after the presentations are given, he will discuss the draft goal setting assignment.

There were no questions from the Council, so Mr. Perrault turned things over to begin the staff presentations.

Finance – Lorena Zarate, Finance Director
Ms. Zarate presented information as of April 30, 2022. Cash balance, $654,739.88, is higher now, than the same period last year, $380,887.30. Revenues are below target at 71.1% vs 83% last year.

Projected sales tax revenue is to be $538,850 plus $686,697 for Measure N, total of $1,225.547, or a shortfall of $85,798 from originally budgeted amount of $1,311.345.

For projected property tax revenue, about $1,639,322 is expected which is about $64,000 more than originally budgeted. $141,906 of that revenue has already been received through April with remainder to come in June 2022.

For franchise fees, Waste Management says that the City has been getting overpaid for the period September 2019 to October 2021 for the total of $88,274. The overpayment will be recouped without immediate impact to the City or customers.

For building permitting fees, it is estimated that revenue here would be approximately $461,000 through end of June 2022 which would be under budget by approximately $76,000.

Other Revenue category – cannabis application fees of $63,000, Airport, SRO and other miscellaneous revenue. Chevron grant of $90,000 was received.

A rough calculation of cannabis revenue for the first year is estimated at $347,000 (6% of $10 million revenue at half the year, plus $35,000 for the processing plant).

For all categories of General Fund revenue, it is expected to be under budget by approximately $133,00.

General Fund expenditures are currently under budget at 75% as compared to budget. All departments are within budget through April 2022. Overall, expenditures are higher than revenues by $87,697 through April 2022. Assuming departments stay within budget, by end of June 2022, expenditures would total about $6,795,477 which would be $136,937 lower than revenues. This May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 16 excess amount will go into the City’s reserves bringing the total to approximately $507,292 at the end of the fiscal year.

Constraints & Concerns

• Need to engage HdL; need a contract for sales and property tax projections; worthwhile expense
• Waste Management – overpayment issue – approximately $88,000; contract coming up and will discuss with City Council
• Increased expenditures for 1) liability & workers’ compensation insurances, about $35,816 and $27,854, respectively; 2) animal services contract of $22,700; 3) fuel expense and utilities; 4) personnel costsresulting from union negotiations; 5) additional bandwidth during Tyler Software implementation, and 6) maintenance costs for facilities and parks. • Grants – concern to have General Fund cash front the CDBG grants – reimbursement issue • Establish a reserve of a minimum of 15% of the General Fund operating budget

Questions & Answers
Q: How was the $10M in cannabis projected?
A: Taken from the two retail applicants’ reports; went off their numbers which are lighter. HdL projected for the first year, could be between $150,000 - $350,000.

Q: For FY 2022-23, what’s the 15% based on for recommended reserves? A: Reserves should be based on the budget for operating expenditures…if we use the current year, we’re in now, 15% of that was $1,370,000. Right now, if the $500,000 holds true, that’s roughly

7.4% and 15% would be twice that amount. It shouldn’t be expected to reach that right away but certainly carving out some of the General Fund budget, like a budget item, that would go to reserves.

Q: Using monies from the sale of school property, that amount is going to be down to $570,000.

Then there’s monies for the Royal Theatre project that’s down to about $300,000 - $400,000. What’s the remaining about for the theatre?
A: About $350,000 which is restricted to that fund.

Comments: Concern that the current designer, Goodwin, may not be in the running. We’d need another designer group to go in for the grant requirement.

Q: H2A meal preparation site next to the Veterans Memorial Plaza. There’s a ton of food going out of there. Someone’s making money. There should be some return. I don’t see any benefit coming to the City, if there could be any in the way of a tax.

A: Not sure but if there’s a restaurant with tables and chairs, you can charge a tax. But if it’s a catering, don’t think so. Will have to research more.

Comments: Someone’s collecting monies. Maybe we can’t do anything but it’s worth a look.

Q: For the General Fund expenditures by departments chart, it’s important to have this in the minutes for the public to see. What recommendations do you have for these departments? Whether on a high level now or look at recommendations during the budget workshop. The more we say the better.

May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 16 A: At the budget workshop. It’s really important to budget realistically. If we have enough information at the beginning of the budget process, the better. For example, once we see labor negotiations, we can more accurately budget for personnel costs. Right now, numbers are good estimates.

Comments: We’re looking at these numbers here and trying to take a critical look that our goals align with these numbers. We’re not going to have goals that keep us from having that reserve and being under budget. Also, we owe $282,500 to the Lighting Fund and $433,830 to the Water Fund and that’s why we’re not a ‘going concern’. If you take the limited amount of reserves and add these amounts…if someone asked us to pay the monies owed to these two funds, we don’t have the funds.

A suggestion made was a chart going back five years, showing actual budgeted revenues and expenditures, to see the growth. Five years back, the City was about $1M in the hole…gradually getting out of there where we’re now on the positive side. But with 10% increases with health insurance, MOUs, and personnel costs, etc., that’s going to drag us down. With the different measures in 2014 and 2020, there’s a lot of money coming in, but it can’t really expand our reserves.

All of this should be brought to the budget workshop. We should be looking at all areas of the budget.

Mr. Perrault added, “The repayments to the enterprise funds should be shown in the budget. Also, with the various grant projects you’ll have, remember that you have to find a way to cash flow them upfront. Grants are great to get but they’re on a reimbursement basis. Might be a good idea when you’re budgeting to come up with a plan to cash flow your grants.” It was suggested that we use some ARPA money as seed money for these grants. Budget workshop is a good time to do a review of ARPA monies – are we spending monies on something that’s not sustainable? Public Works – Shannon Sweeney, PW Director/City Engineer Ms. Sweeney started with the department’s organization chart. Currently there are six (6) staff members. For Wastewater, she is looking to hire an Operator-in-Training within the next few weeks.

There’s a backlog of projects at the plant that can be worked on with this additional staff member.

This person will need 1800 hours to get certified to be employed at a wastewater treatment plant.

He will have to move on after one year as there is no available position. This is a full-time position with benefits for a one-year duration. She also spoke about recruiting for the vacant Engineering Technician position. There are five (5) candidates being considered.

Mission Statement: “Provide safe and functional infrastructure at a sustainable cost.” Public Works runs the infrastructure and consists of Water, Wastewater, Storm Water, Streets, Transit, Solid Waste and Benefit Districts, all with differing regulations, guiding documents, funding sources and goals.

Ms. Sweeney then gave some examples of recent successes: 1) completed 2021 Trunk Main Improvement Project ($1.7M) and Pavement Rehabilitation Project ($1.0M); 2) completed Le Roy Park and Community Center Rehabilitation with $5.0M grant; 3) updated Waster Master Plan (2021), Local Road Safety Plan (2022) and Utility Rate Study (2021); 4) implemented Short Range Transit Plan recommendations, including new routes, bus shelters and upcoming electric bus procurement, and 5) secured Affordable Housing and Sustainable Communities Grant of $4.0M for May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 16 various Amtrak Station upgrades, etc. A variety of projects are currently underway, one being an evaluation of City Hall, as well as numerous ARPA projects.

Water: Cash balance as of March 31, 2022 is $2,061,063. Goal was $1.5M. Skilled staff with a relatively new system is a strength. Weaknesses are limited staff and low imported water reliability.

For this upcoming year, we will be paying $600,000 for state water, getting 30-acre feet. Long-term liability is now 52%. Maybe state water isn’t all that it was. Need to look at local water suppliers.

Long-term drought due to climate changer a threat.

Wastewater: Cash balance as of March 31 2022 is $2,525,133. (A $1.7M project was just finished.) There are $2.5M - $3.0M worth of projects ready to begin. Skilled staff of two is a strength, along with a positive cash balance. Weaknesses are the limited staff, risk of flooding, significant capital improvements needed, and Regional Board is given a new permit requirement. Some goals are to update permit, update Master Plan and lift station replacement.

Stormwater: General Fund – Ms. Sweeney also mentioned that “Streets” monies could also be used for this purpose, which is legal. No strengths were noted, and a weaknessis, as Ms. Sweeney pointed out, ‘no staff here knows stormwater, but I’m learning as I go along’. The permit is outdated and there are no dedicated funds. The new Engineering Technician position will help meet compliance.

Fines for non-compliance is a threat. Developing a path towards consistent compliance and identifying funding needs are goals for this area.

Streets: Cash balance as of March 31, 2021 is $1,459,637. (A $1.0M project was just completed.) That money has been earmarked for the 2022 project with a list of streets. Numerous funds are available for streets, such as Measure A gas tax and state SB1 funding, as well as traffic mitigation from Pasadera and other minor funds. The Pavement Maintenance Plan (2019) is religiously followed resulting in “the best streets in the bi-county area’. A strength is the high Pavement Condition Index (PCI) which is 80. Three-four years from now, we’ll be in a maintenance mode.

Weakness is shortfall of $800,000 for the 5-year plan street rehabilitation plan. Outside funding is inadequate. Need to maximize efficient use of existing funding is critical. A threat is possible risk to gas tax with transition to electric vehicles. Goal is to continue implementing Pavement Maintenance Plan.

Transit: There are seven (7) funds, including state, federal and local funding. Cash balance as of March 31, 2022 is $758,782 vs $158,000 this time last year. We received $334,000 in stimulus funds and we weren’t running much during the pandemic. For the Short-Range Transit Plan, Option C was selected (2021). This involved a dual route, eliminate the shuttle, half-hour local route and hourly express route, which is all occurring. Cash balance is a strength and funding is available for transition to electric fleet. All buses need to be electric by 2024. One bus is about $1.0M. New routes haven’t been tested and would be considered a weakness not knowing the impact on our revenue. The improved schedule better aligns with other modes of transportation, such as Santa Maria transit, RTA and Amtrak. Lack of interest in public transportation is a threat. Goals are to transition to one electric bus and evaluate the new routes.

Other:

Local Wi-Fi: looking at expanding broadband and funding available May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 16 Development: All single set of plans, encroachments, ADUs, etc. PW needs to review to ensure there’s no impact to our infrastructure, such as streets, sidewalks, water and sewers.

Benefit Districts: There’s Pasadera Landscape and Lighting, Guadalupe Benefit District, Guadalupe Lighting. Engineering reports are to be completed. Working with Pasadera to get Lot 5 dedicated to the City where we’ll take over parks and lighting, targeting for July 1st. $200.0k has already been collected at Pasadera.

Solid Waste: There are a lot of regulations for recycling and we’re working with Waste Management on that. The contract with them ends June 2023.

Potential PW Goals:

Construct existing funding projects, such as Central Park, Le Roy Park Phase II, lift station replacements, etc.

Plan for the Future: Update Wastewater Master Plan, prepared Urban Forest Plan (CalFire grant), and prepare Climate Action Plan
Meet Regulations: Implement new WWTP permit and develop stormwater compliance schedule Questions
Q: On the gas tax, would that go up because of the increase in cost of gas? A: No, the tax rate is set, but we’ve seen almost a 20% increase in Measure A monies. Was $540.0K and now is $650.0K. This is due to the increase in ‘use’ of gas.

Q: On the 3CE, and the Air Pollution District, is there decrease in funding happening? A: As you switch over to electric vehicles, you use less gas, resulting in less gas tax. 3CE is giving the City $250.0K for an electric bus.

Q: Have there been any surveys on transferring to RTA? Where that occurs? Maybe the half hour will help.

A: RTA that goes all the up to Paso Robles leaves at 14 minutes after the hour, every hour. It only matches up with the Guadalupe bus twice a day. However, when we change to hourly, the Guadalupe Flyer will show up at the transit center on the hour, matching up with RTA every hour.

We’re removing barriers for people using public transit. Looking at cashless payment like other buses use. Doing what we can to encourage ridership. We have $18,000 for marketing and a $10,000 media campaign. There’ll be TV and radio ads in both English and Spanish for the new service.

Filming of the commercial will be next week at O’Connell Park. New signs have been ordered showing the bus routes with the times for each stop. These will be posted on the sides of the bus shelters with lights to discourage vandalism.

May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 16 Q: How many riders are there?
A: I don’t have those numbers now, but the fare box under the old route was $60,000 per year. I can get that information for you which will be pre-pandemic numbers.

Q: Where will the charging station be for the electric bus? A: At 303 Obispo Street – City yard
Q: Whatever happened to the corporate shed?
A: Several drawings were done on the shed. Don’t know another good location for the bus. Escalante Meadows grant gave us $770.0K for a bus charging station which is expensive. A thought: bring in a design engineer to design a Phase 1 for the bus and Phase 2 for some type of structure. There’s also a lot of space and other opportunities at the wastewater treatment plant.

Q: Water conservation. When you make those recommendations on how to help conserve water, will you also include City-level, not just residential? What can the City do as an organization to conserve water?
A: City facilities? Yes, agree and already have ideas on how that can happen with existing funding.

Looking at our vehicles, facilities, etc.

Q: On streets at Pasadera, there are new homes being built, continued construction which adds for wear and tear on the streets that need to be maintained. When does the City take over the maintenance and how long does Pasadera have to do it?
A: We’ve developed a punch list. Before we take over Lot 5, a review of the whole area was done.

They have to slurry Lot 5 streets before we take over. We’re not going to take over something that needs immediate attention.

Q: With the County wanting support for the levee project, how does that impact us, public workswise? When it connects here, will we have to change anything or maintain anything? A: Monies from Escalante Meadows grant has already been earmarked to do that connectivity. For maintenance, much of that land is on County property…we’ll need an MOU for that.

Q: Last year we talked about a Facility Master Plan.

A: Yes, we talked about that. We’ll keep and add that to the capital project list for next year.

Q: The Federal Infrastructure Bill that was passed, how does that impact us locally? Are there any guidelines or anything that we can leverage locally or regionally? A: Here’s what I do know about that bill. $334.0K was federal transit stimulus monies. There’s also money that ties into population size. That’s like how streets and transit monies are given. Large sum goes to the County which is then divided up to cities by populations. There’s insufficient information right now…a lot in flux. Money is anticipated for streets that will be used towards the $800.0k deficit. Another sum of money will go for broadband.

Q: For the Le Roy Park project, is LAdG working with you on the billings? A: Changeovers came here as they had to be approved by the City. Sonia had prepared a list of where we stood financially. I’d recommend that they be watched a little more closely by City staff as I was a little discouraged.

May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 16 Q: Tank removal…Bonita tank on Pioneer, when’s that to happen? A: It’s on my list of projects and $40.0k has been earmarked for that project. A lead test was done.

If no lead, the tank could have been removed for free as scrap metal.

Q: Stormwater…Santa Maria had an issue with car washing. There’s not a lot here but has that been looked at here? We’re in a position to be fined if we don’t do something about it.

A: The concern in Santa Maria was that the car washes that are brick and mortar based were upset that the mobile car wash units didn’t have to follow the same regulations. Not high on the priority list now.

Q. Give some details on the Urban Forest Plan.

A: City received a $170.0k grant and we have to contribute a match under $200.0k which will be staff time. This includes equipment to survey our trees. Once the tree inventory is completed, can use software for asset management. $105.0K is earmarked to hire a consultant for this plan.

Q: For general upkeep of our streets, do we have a master plan of streets being services with detailed information? What percentage of streets have been serviced and what needs to be done? A: Starting from 2019, there’s a list of every street to be worked on for the next five (5) years. That list has been followed closely with minor exceptions. Best guess…about 30%-40% have been done.

Q: What about the W. Main Street project? West of Guadalupe Street.

A: SBCAG has a Hwy 1/166 project designed where the level of service for the project won’t include Pasadera build-out. They didn’t plan for that. What is done for W. Main Street depends on what is decided for that intersection. Will need to bring to Council in the next few months for further discussion.

Q: Southern Pacific Railroad Plan 2016. Nothing’s happened. Craig Smith wants to pay for that intersection at Obispo Street.

A: Those plans are with Cal Trans for their encroachment permit. They say the permit is 12-18 months out. We’re working with Cal Trans to get this project going. This involves the signalization piece. We can look at the technical documents and other appropriate documents for discussion with Council to see what the next steps might be.

Comments: Black Road and Hwy 166 project should have been completed already. That directly impacts us.

Break @ 7:44 p.m. Meeting resumed @ 7:52 p.m.

Public Safety - Director of Public Safety, Chief Cash
Chief Cash began by giving the mission statement for the Department of Public Safety: “The mission of the Guadalupe Department of Public Safety is to ‘Protect and Service’ the community of Guadalupe through Community Engagement and Enforcement of Quality-of-Life issues.” A SWOT analysis was done and all staff in both Fire and Police were interviewed by Chief Cash.

Police Department
May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 16 The three (3) most important things performed as a police department are: 1) Crime Detection & Suppression; 2) Traffic Enforcement & Public Safety, and 3) Public Service Programs.

Strengths are that we support the community and vice-versa. Small department in a small town.

Internal communication, command structural problems in a small department. Weaknesses, though, are the same as strengths regarding problem areas. For opportunities, open to change; promote what we have and the safety of Guadalupe; support youth programs. Another opportunity is having specialized units. Various threats were citied: budget, lack of internal communication/training/knowledge/pay increases and improvement in supervision.

Fire Department
The three (3) most important things performed as a fire department are: 1) Fire Response and Suppression; 2) Fire Mitigation and Prevention, and 3) Public Service Programs.

Strengths are customer service, optimal skills, close to the community with their support. Small department in a small town. Weaknesses, Opportunities and Threats are very similar to those cited for the Police Department.

Emergency Preparedness Program
Coordinator develops the City’s Emergency Preparedness Plan providing guidance to departments to develop Emergency Preparedness Plan and Procedures. Designs/evaluates emergency management exercises. Handles yearly disaster drills. Disaster preparedness training, including facility evacuation and required EMS training for staff and volunteers. Manages the Emergency Operations Center (EOC).

Code Compliance Program
Officer administers and coordinates the day-to-day operations of the Code Compliance Program.

Enforces City ordinances such as sign violations, right-of-way obstructions, overgrown vegetation and other general safety related codes. Works with general public, community, property owners and other agencies and organizations. Develops and implements community outreach/education program to achieve compliance with adopted codes.

What is Leadership? Leadership training was completed in both Fire and Police Departments.

Leadership is a choice…takes effort to do the right thing. Leaders’ mentor, coach, and help employees grow in their profession. Never have negative attitude…positivity is infectious and will spread. Leadership is not a position or title but rather an action and example. “Competence and character” – two important characteristics of a leader. Motivate, inspire and train your employees.

Leaders make unpopular decisions; are accountable for their areas of responsibility. Leaders are respectful, humble, thankful and ethical. Handle issues; listen and share information. Credibility is lost when caught in lies and untruths.

Both departments have extraordinary personnel. All of the Fire staff are well trained, dedicated and do an outstanding job getting out in the community. The police officers do a great job in everything that they do. They all love to come to work. These are all first responders and know that each day May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 16 could be your last day. They all have the mental concept of service and knowing that “my job is to give”.

Chief said that when he was hired, there were three (3) Fire Captains, 10 police officers, three (3) Corporals, one (1) Sargeant, and two (2) office staff. With this small staff, the City was covered 24/7.

Oftentimes, the staff thinks in conventional silos: This is a Police Department…this is the way we should look…same comment from Fire. But this is a department of “Public Safety”. Our model should fit Guadalupe and the residents and the services that we provide to Guadalupe. We’re not Santa Maria…not Lompoc…not Santa Barbara and we shouldn’t look like any of them. We’re very different.

During an initial SWOT analysis, a Fire Captain said staff should be increased. There was no budget for that but because of the bifurcated system as Director of Public Safety, there were funds in the police department for one position that was transferred to Fire making it possible to hire three (3) Fire Engineers.

Within two (2) months of Chief’s hiring, 50% of the police staff left going to other cities for higher pay. Have been able to recruit to get out of that deficit with officers who are outstanding. The contract with Santa Maria Airport has been redone to appropriately staff the airport and maintain staffing for Guadalupe patrol duty. Council has supported requests of Public Safety to do its job by approving new positions, allowing for revamping the internal section of the Fire Department and the sleeping quarters. All of these changes within a three-year period. For the last five (5) years, vehicles were outdated. Now they’re all up to date. Most of fire and police vehicles were on lease agreements. No longer…all vehicles are paid off and are City-owned.

Goals – Police
• Add two (2) officers for new cannabis industry and county-wide narcotics task force • Add two (2) canines to department (funding is secured but want Council’s approval) • Budget monies for Police Sergeant in next 3-5 years
• Add EMT training for officers (only department in County where fire and police respond together to calls)
Goals – Fire
• Add two (2) firefighters for medical response calls (80% calls are medical); having services here lessens the time from Orcutt or Santa Maria
• Increase training-improve service, firefighter expertise and knowledge and respond to mutual aid calls
• Budget monies to hire Fire Battalion Chief in next 3-5 years Goals – Public Safety Department
• Develop, budget, implement “training regimen” and “equipment purchase/rotation schedule” (This is already in place for police vehicles; long-term planning for vehicles and May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 16 equipment needed; for fire, equipment replacement plan for 2002-2025 in place.) Working with grants and other funding sources and not impacting the General Fund • Ongoing cross training to rebuild and retool personnel in personal conduct, roles and responsibilities and teamwork
• Invest in personal well-being, growth, integrity and ethics programs Successes – Department of Public Safety
• Lowest crime rate in Santa Barbara County; in top 10 lowest crime rate in State • Lowest “response time” for first responders in County (due to both police and fire responding to calls)
• Highest retention rate of first responder employees in County (our people want to be here – Santa Maria is down 36 officers; Santa Barbara, Lompoc, Sherriff’s Department are all down now)
Challenges – Department of Public Safety
• Major equipment upgrades (working on state funding)
• Fire and Police facilities needing replacement
• Personnel growth, responsibility and accountability (this challenge is on Chief’s shoulders, very much on policy and procedures, and training; having staff know their roles, both externally and internally; dealing with one another; better teamwork) Investing in Human Capital Before Physical Capital
Important to stress. Well situated with equipment. Programs are in place. Need to improve supervision and working on training and classes to improve the well-being of our personnel.

Questions
Q: Do any of our police officers have advanced training beyond first aid and CPR? Any EMT training? A: Only one officer has EMT…he’s a military reservist.

Q: One goal for fire is to hire two (2) firefighters. If you hired a Battalion Chief, would that eliminate need for one of the two firefighters to hire? Would that person respond to calls? A: The Battalion Chief would respond but would primarily act as an administrator to the Director of Public Safety handling all the paperwork and the day-to-day for all of the firefighters. Having four (4) teams spread out, that would decrease overtime because there’d be more people on duty without having shifts coming back to cover extra hours.

Q: In “challenges” section, what are you referring to saying fire and police facilities need replacement?
A: On the police side, there are wiring issues in the building. There’ve been two (2) electrical fires.

That effects PD’s evidence room. Female police officers need their own locker/dressing room.

Q: Would the facility issues in PD fall under the Facility Master Plan? (Asked of Ms. Sweeney) May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 16 A: Can look at folding that in. There is $24.0k worth of work being done in advance of PG&E service which was applied for in December.

Q: There’s been discussion on the airport contract whether we’re making money or not. Do we know what’s in the bank on this? (Asked of Ms. Zarate)
A: On the old contract, we weren’t billing out correctly. Now with the new contract, we’re billing all costs out related to an officer. Overhead which is the extra comes to the City…7% for the City and 13% for Police. We also get reimbursed for fuel and radio dispatch. They bought the vehicle.

Q: Sleeping quarters for fire? What’s going to happen to the old sleeping quarters area? A: Yes, the sleeping quarters moved to the area where City Administration was. The old quarters will be the Emergency Preparedness Coordinator’s office. It will be the EOC (Emergency Operations Center). City Hall is designated as a shelter. Worst case, the Council and management could meet in the EOC to manage any crisis.

Q: What does a Battalion Chief make? Because it’s going to come up at some point A: Don’t have it with me but we do have the salary range.

Comments: Attrition rate? I don’t see a lot of changes in our officers. One of the reasons is the higher crime rates in cities around us. Also, before when an officer was making $23.00 an hour, that was a problem. Salaries have increased over the years. Santa Maria has tons of money with their sales tax. They put it into public safety and recreation. But the Police Department is still down officers there. It comes down to where to you want to work.

Parks & Recreation - Hannah Fuentes, Recreation Services Manager With Ms. Fuentes’ relatively short time with the City, she stated that she’s looking to the City Council to see what they envision for parks and recreation.

The Parks and Recreation Department staff is currently funded through ARPA funding: Recreation Services Manager, Maintenance Worker I, Juana Montero, (correction: funded thru General Fund) and Facility Rental Coordinator, Mayra Figueroa who is bilingual. (There is another position, Facility/Parks Maintenance Lead, that will be paid with ARPA funds but needs City Council’s approval to use General Funds instead.) Improvements to O’Connell Park, City auditorium and general Recreation Department programs are funded thru ARPA as well as T-Mobile. For fiscal year 2021- 22, total budget for the department is $255,661.

Planned programs for recreation involve the Co-Ed Adult Softball League, starting in June, and dropin volleyball and basketball (mid-May). Looking at possibly Saturdays for Family Open Gym, starting in June. ARPA monies were used to purchase lawn games as well. From what the Parks & Recreation Commission recommended, they’re wanting to see both parents and children enjoying these activities together.

Planned events are the ribbon cutting ceremony at O’Connell when the playground structure installation is completed and a possible upcoming 4th of July holiday event. The Cinco de Mayo event May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 13 of 16 may not have had a large number of participants, but it was a good start to see any issues and how those can be resolved for similar type events.

For future events, we’re looking at various children’s programs with some possibly by wintertime.

Looking at potential opportunities to bring together Pasadera and all areas of the community. A passport acceptance facility could bring in some revenue. Another opportunity that’s been discussed is a monthly farmer’s market. Again, the Cinco de Mayo event was a good starter for a potential farmer’s market. Belinda Popovich from the GBA has been contacted and we’re coordinating doing some legwork to see how soon that could get started.

Parks & Facilities
Le Roy Park and Community Center: will have a 2,200 square-foot multi-purpose room added with $1.7M in federal funding. The whole playground area looks amazing. The capacity for the new picnic area is 100. About five (5) requests for reserving the picnic area have already been received.

The fee schedule needs a thorough review for not only the picnic area but also for the Community Center, the auditorium and other City facilities. There are a variety of types of groups and organizations, both non-profit and otherwise, that want to rent these facilities so having one set fee doesn’t seem workable.

The kitchen area at the Community Center is not health permittable due to a variety of reasons. If looking to expand by adding a kitchen and hood, an unbudgeted amount of $70.0k would be the estimated cost. In the gym, the old permanent seating was removed. Portable bleachers are needed.

Funds can be moved around for purchase of bleachers.

O’Connell Park: this 15-acre community park was established on 3/10/2001 for a cost of $1.0M. The existing barbecue pit and picnic tables need some maintenance work or replacement. The Guadalupe Sports Hall of Fame has been working on the proposed softball/baseball field to get it ready for play. New sod, fencing repair and lawn area leveling are needed. The outdoor basketball court is in good shape.

Central Park: $4.9M parks and recreation was received for renovation. There are five (5) architectural landscape candidates soon to be selected. A basketball court, a skate park, a dog park, children’s play equipment, restrooms and other equipment are envisioned for this small park. The Guadalupe Senior and Community Center is located within 50 feet of the park to the north.

Construction should begin first part of 2023. Completion date is estimated to be 10 months from actual start date.

City Hall Auditorium: was previously a school built in 1929 and sold to the City of Guadalupe. The auditorium was converted to its current use with state money and was completed in 1981. The auditorium and Le Roy Park are the only indoor facilities available to residents. The “oldness” of the building is a strength because of its charm and the emotional attachment to long-time residents of Guadalupe. However, its age is also a weakness because it’s costly for repairs or replacements. The auditorium is currently being renovated using ARPA funds. “Paco” Park: a mural, which depicts our community, was designed and created by Righetti HS students, Lions Club and volunteers who donated their time and resources. People play basketball May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 14 of 16 there. Much maintenance, repairs and replacements are needed for the barbecue pit and the picnic tables. Discussion of looking at the welding department at Righetti HS or Allan Hancock to repair/replace the barbecue pit. Other ideas were tossed out for potential use of this park.

Bonita Pacifica: this isn’t an “official park” but has potential. Lacks maintenance, seating area, trees and landscaping desired by local residents. Ms. Sweeney mentioned, “There is a thin sliver of a strip of this park on Pioneer Street that someone wants to buy. There are three (3) vacant lots on Tognazzini Street that this person wants to use this sliver strip to put a driveway from Pioneer to those vacant lots on Tognazzini Street. If we sell that, we can use the money to upgrade this park.

We’d be giving up about a quarter of an acre of that park. Will look into it and potentially put on upcoming Council agenda.”
Corner of DeGasparis & Garrett Streets: small pocket park has potential. Could put a barbecue pit and benches there for residents. (Similar issues as Bonita Pacifica – potential liability due to heavy maintenance needs)
Veterans Memorial Building: the City is currently working with the American Legion’s attorney for a defined MOU. The primary use is for the benefit of all veterans. However, the City is responsible for renting and scheduling of events as well as for maintenance and repairs.

Pasadera Pocket Parks: There will be approximately 14 parks that the City will ultimately take over responsibility for once all details are finalized with DJ Farms/Pasadera developer.

Inventory of Parks & Recreational Facilities: aside from those locations listed above, there also is Tognazzini Park, Vacant Lot-People’s Self-Help Housing and the Senior Center. Estimated total utility costs for six (6) of the City facilities and parks take up a good portion of the parks’ budget.

Current responsibilities for the Maintenance Worker I position involve landscaping (not done by Cassia, contractor), janitorial for all of City Hall, department offices, public restrooms. Similar duties for Senior Center, Veteran’s Hall, and O’Connell Park. Landscaping responsibilities for Central Park, Paco/Bonita/Tognazzini Parks, pocket parks and area behind Royal Theatre. On call for a variety of miscellaneous responsibilities, such as light fixture replacement, plumbing, painting, graffiti, marquee, general repairs, etc. All of these responsibilities are handled on a weekly basis.

The explanation of the Maintenance Worker I’s responsibilities led to the request for a new position, Facilities/Parks Maintenance Lead. The concern was this position was approved using ARPA funds but would request approval of the City Council to have it funded by the General Fund. This much needed new position would be a benefit in freeing up PW/Streets staff who have been generous in their assistance to Parks and Recreation. This position would require knowledge of maintenance to assist with facility upgrade decisions/upcoming construction. Some of the work done by the Maintenance Worker I could be split with this new position. A significant benefit is that it would free up the Manager for more recreation programming, events, grants, etc.

Hard working community members and their families need and deserve recreational services, activities and facilities to promote a healthy lifestyle and community pride.

May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 15 of 16 Questions
Q: Can a dimmer be put in the auditorium by the walkway area? (Asked of Ms. Sweeney) A: Will ask an electrician if this can be done.

Q: Is there a scoreboard in the Community Center gym at Le Roy Park? A: Yes, there’s a scoreboard there.

Q: In the auditorium, is it possible to put lighting on the bottom of the stage? (Asked of Ms. Sweeney) A: Once we get the painting quotes, we can see what we’re dealing with and then look at the lights at the bottom of the stage…foot lights.

Comments: The Santa Barbara County Parks and Recreation Commission asked all cities for their wish list for parks. $420,000 was for O’Connell Park. For Central Park, it’s key to have residents come back downtown after coming home from work…revitalizing our downtown corridor.

City Administration, Planning and Human Resources-Todd Bodem, City Administrator Human Resources
Prior to Emiko Gerber, HR Manager, leaving on May 6, 2022, some core goals were given me for Human Resources. The first goal for the interim HR Manager’s primary responsibility is to recruit for a new Human Resources Manager who may have input to these or other goals for Human Resources. A second goal for Human Resources is create pathways, both internally and externally, with wider responsibilities for growth as well as on-the-job training. A third goal is an important one: updating internal processes, policies and procedures. (Details of these goals will be mailed to the Council.)
Planning/Building/Community/Economic Development
Goal 1: Hire a new Associate City Planner. Having an in-house planner gives the City an office presence and improved service delivery. Cost neutral from having contract Planning Director soon to retire to in-house planning. CDBG Planning Grant for $250,000 is an example of outside funding for planners.

Goal 2: Develop an Economic Development Strategy that has an objective of business attraction and retention and fosters and aligns with housing goals and objectives.

Some Suggestions/Ideas:
• Issues/Opportunities: Downtown Revitalization; housing crisis • Retooled Land Use: Support for Infill Housing w/new mixed-used designation • Circulation: 2014 Bike & Ped Plan; 2019 Mobility plus Revitalization Plan; Sidewalks & Safe Routes to School; Complete General Plan update, etc.
• Economic Development Issues/Opportunities: Bike and camping; capitalizing on tourism;, development of motel/hotel; completion of Royal Theatre, Cannabis industry; establish May 11, 2022 City of Guadalupe Council Meeting MINUTES Page 16 of 16 presence with Vandenberg Space Force Base; help create a vibrant downtown; encourage beautification; review new development and help local businesses to help reduce “leakage of dollars” from our community; streamline communication and project management with Los Amigos de Guadalupe; public discussion of estimated City’s future operational costs and potential revenue streams, and ongoing partnership with community organizations. • Explore Assessment Districts for City Projects & Programs: Establish assessment districts for financing all/portion of cost of certain projects, improvements and services. Example: an assessment district to finance the maintenance of the park facilities.

Mr. Perrault then explained the “homework” for the Council:
• Develop between 4-5 goal statements
• Each goal statement should not be longer than 3 sentences • Each goal statement should be supported by implementation projects • Draft goal statements should be received by Todd Bodem no later than May 20th Mr. Perrault said that the drafted goal statements will be reviewed by himself and Todd. Where possible, similar goals will be combined to avoid duplication. The final draft of the Goal List will then be sent out to the City Council and the public for review prior to the Goals Setting meeting scheduled for Tuesday, May 31st, at 6:00 p.m.

6. ADJOURNMENT
Motion was made by Council Member Cardenas and seconded by Council Member Ramirez to adjourn the meeting. 4-0 Absent: Costa, Jr. Motion passed. Meeting adjourned at 10:02 p.m.

Prepared By: Approved By:
___________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Page 1 of 1 ends

Agenda Item No. 6E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Lorena Zarate, Finance Director Todd Bodem, City Administrator SUBJECT: April 2022 Financial Report
RECOMMENDATION:

That the City Council accept the April 2022 Financial Report DISCUSSION:

The Finance Department has prepared a Financial Report for the fiscal year 2021-2022 through April 2022 for the Council’s and the public’s information. Attached hereto as Attachment No. 1 is the Report.

Staff requests that the City Council accept this report for its information.

ATTACHMENTS:

1. April 2022 Financial Report
Lorena Zarate

Page 1 of 7 ends

City of Guadalupe
Financial Report
Fiscal Year 2021-22 through April 2022
Overview
The fiscal year 2021-22 financial report concentrates on the General Fund and Water/Wastewater Enterprise Funds through April 2022, or 83 percent of the year expended.

The purpose of the report is to provide a status of cash, fund balance and budgeted Revenue and Expenditures versus actual at 83 percent of the fiscal year expended.

General Fund Cash
Total cash as of April 30th, 2022, was $654,739.88. For comparison, the cash balance for April 2021 was $380,887.30.

General Fund Revenue
Actual revenue received through April 30th, 2022, compared to the amended budgeted revenue shows the General Fund below target 71.1 percent of expected revenues as compared to 83% for 10 months expended through the year.

The tables below show General Fund revenue by category. Highlighted in yellow are specific revenue categories that have fallen short as compared to the budget through April 2022. In regard to sales tax revenue, Staff has engaged HDL to provide a more updated projections for this fiscal year. An analysis was provided by HDL on April 22nd that shows that the total expected sales tax revenue for the City is projected to be $538,850 plus $686,697 for Measure N for a total of $1,225,547 for the current fiscal year. This represents $85,798 shortfall from the originally budgeted amount of $1,311,345.

ATTACHMENT 1

Page 2 of 7 ends

Staff has also engaged HDL to provide projections related to projected property tax revenue. HDL provided an analysis dated May 4th and based on this analysis we may receive more than we originally budgeted in property tax revenue. It is estimated that the City would receive approximately $1,639,322, which is approximately $64,000 more than what was originally budgeted for. Property tax revenue in the amount of $141,906 was received at the end of April and we are expecting the remainder in June 2022.

In regards to franchise fees, currently these appear with budget. The City received funds from SoCal and PGE in April. In March, Staff was informed from Waste Management that they had made a mistake in their franchise fees to the City, in which the City was getting overpaid from September 2019 to October 2021, totaling $88,274. The impact of this error would most likely be reflected for next several fiscal years as Waste Management will be proposing options to recoup the overpayment without immediate impact to the City or customers.

In regards to building permitting fees, currently these appear within budget. Pasadera has permitted out 65 lots instead of the 53 lots expected. Escalante Meadows has not permitted out and does not plan to before the end of June 2022, per correspondence in April. At the end of June 2022, it is estimated that total building revenue would be approximately $461,000 and would come under budget approximately $76,000.

In regards to revenue from transfers, the General Fund has received $113,568 from ARPA to fund various costs that are summarized in Exhibit A. Transfer revenue from the Successor Agency for administrative costs was originally budgeted at $165,000. However, the Department of Finance only approved $140,557 with the ROPS as the remediation project is close to being finalized.

The Other Revenue category includes cannabis application fees received in the amount of $63,000, and airport and SRO revenue, among other miscellaneous revenue, as shown in the graphic below. The City received the Chevron grant of $90,000 in early May and a reimbursement from the LEAP grant in the amount of $74,138 is in process for the general plan update, which has cost a total of $211,591 so far. Total LEAP Grant for the General Plan update is $160,000 plus $65,000 for the environmental portion; total REAP Grant for offsetting planning expenses is $104,000.

Page 3 of 7 ends

General Fund Expenditures

Page 4 of 7 ends

Expenditures are currently under budget at 75 percent expended as compared to the amended budget. The Table and Chart below shows all General Fund Departments and spending trends as of April 30th, 2022. All departments are within budget through April 2022. Overall, expenditures for the General Fund are higher than revenues by $87,697 through April 2022.

General Fund Balance
The term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). It is intended to serve as a measure of the financial resources available to the fund. Fund balance represents the total amount accumulated in the fund from prior years at a point in time. The fund balance in the General Fund as of April 30th, 2022 is a positive $282,738.03. The graph below shows the upward trend through the past several years. As shown in the visual below, the fund balance at the end of April 2021 was negative ($173,254.65) for comparison. A priority for City is to continue to increase the fund balance enough to establish a reserve of a minimum of 15% of the General Fund operating budget, which is $1,037,171. The finance background workshop materials presented on May 11th showed the City receiving revenues in the amount of $6,932,414, which is $133,795 less than the budgeted amount, by the end of the fiscal year. the net result between the expected revenue and the expected expenditures at the end of the current fiscal year is approximately $136,937, resulting in an approximate fund balance of $507,292 at the end of June 2022. However, this is dependant upon the City receiving the projected revenue and staying within the amended budget.

Page 5 of 7 ends

ENTERPRISE FUNDS – WATER AND WASTEWATER
The Statement of Revenues and Expenditures through April of fiscal year 2021-22 is shown in the Table below.

The following charts compare budget to actual Revenue and Expense:

Page 6 of 7 ends

The Enterprise funds experienced revenue at 76% of budget for Water and 68% for Wastewater for the period.

Operating expenses for Water and Wastewater are below budget at 52% and 47%, respectively.

ARPA
City Council has allocated $1,710,434 of the total award of $1,860,000. During the budget review process, City Council approved the use of funds from ARPA in the amount of $846,743 for the current fiscal year. So far through April 2022, $186,485.36 has been expended. The remaining of the funds would have to be expended by the end of December 2024. Please see Exhibit A for further details.

CONCLUSION

Page 7 of 7 ends

The City needs to continue to look for cost cutting measures and additional revenue sources in order to continue to provide the services the residents expect and for these to be sustainable long-term. Sustainability is a concern when reserves are not at the target amount. Currently, the City has ARPA funds available, but these are limited. City Staff is hopeful that next year will bring in more revenue, including cannabis and additional housing developments. However, the City should not be dependent on one-time monies to sustain recurring expenses. Enterprise funds and other funds are general in line with budget and City Staff does not expect any further significant fluctuations in these funds. City Staff will continue to monitor closely and continue to provide a financial report to Council monthly.

Information in this report is unaudited.

ARPA Summary ‐ Draft

BUDGETED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL REMAINING Description Council Approved FY21‐22 DEC 2021 JAN 2022 FEB 2022 MAR 2022 APR 2022 MAY 2022 JUN 2022 FY21‐22 General Fund loss of revenue $ 200,456 $ 30,000 $ 30,000.00 General Plan Environmental impact review $ 46,074 $ ‐
Water Utility debt forgiveness $ 35,000 $ 35,000 $              ‐ 35,000.00 $ Los Amigos de Guadalupe $ 40,000 $ 20,000 $ 2,707.54 $ 17,292.46 Cyber Sec Upgrades IT $ 75,000 $ 26,220 $ 26,220.00Rec Manager 168,865 $ $ 50,957 $ 6,148.79 $ 6,721.04 $ 6,721.04 $ 6,721.04 $ 24,645.11 Jack O'Connell Park 25,00 $ 0 $ 25,000 $ 25,000.00
Concession Stand 1,00 $ 0 $ ‐
Recreational Programs 20,00 $ 0 $ ‐Tables and C Storage 8,90 $ 0 $ ‐PPE Supplies 4,80 $ 0 $ 2,098 $ 169.64 $ 1,928.36 Public Safety Paid Volunteers $ 10,000 $ 10,000 $ 8,901.16 $ 2,179.91 $ 1,598.60 $ (2,679.67) Planning Software 62,933 $ $ 73,000 $ 73,000.00
Adobe 18,20 $ 8 $ 3,166 $ 3,165.91 $ 7,423.30 $ (7,423.30) WIFI for LeRoy Park ‐ Change Orders 39,00 $ 0 $ 30,370.00 $ (30,370.00)Live Streaming Equipment $ 5,000 $ 4,090.80 $ 1,008.96 $ (5,099.76)Building Attendent ‐ Live Streaming Administration $ 4,320 $ ‐ Web Camera $ 1,450 $ ‐Televisions $ 1,800 $ ‐Television Cart $ 250 $ ‐ Spanish/Mixteco Interpreting Services $ 7,500 $ ‐
Website Update 15,00 $ 0 $ 3,500 $ 3,500.00 $ 1,050.00 $ 1,100.00 $ 125.00 $ (2,275.00) Website Content $ 4,800 $ ‐
Website Event Management Plugin $ 5,000 $ ‐Website PW Request ‐ Workflow Management $ 1,200 $ ‐Surface Pro 7 w/Keyboard 19,682 $ $ ‐ Council Chambers ‐ ADA/Window Ventilation Update $ 300,000 $ 300,000 $ 300,000.00 Architectural Drawings 100,00 $ 0 $ 100,000 $ 100,000.00City Hall Restroom(s) Redesign $ 154,000 $ ‐ Generator (1) 50,00 $ 0 $ ‐Auditorium Upgrades $ 75,000 $ 75,000 $ 247.00 $ 2,571.16 $ 72,181.84 PW Conference Room Upgrades $ 18,000 $ 18,000 $ 200.62 $ 2,020.00 $ 69.13 $ 71.68 $ 15,638.57Finance Office Upgrades $ 5,000 $ 5,000 $ 5,000.00Vegetation Maintenance 50,00 $ 0 $ 30,000 $ 8,043.00 $ 6,041.00 $ 15,916.00Maintenance Lead 85,50 $ 0 $ 23,328 $ 23,328.11 Library Relocation 30,00 $ 0 $ ‐
Admin and Finance Heating $ 5,460 $ 5,460 $ 4,280.00 $ 1,180.16 $ 19,780.00 $ (19,780.16) SBCAG Broadband Contribution $ 5,223 $ 5,422.63 $ (5,422.63) Differential for Emergency Services Manager $ 3,298 $ 3,298 $ 3,298.00 Temp. Permit/Planning appointment for scanning $ 1,210 $ 1,210 $ 1,210.00Drinking Fountain and refridgerator $ 6,506 $ 6,506 $ 6,506.25 $ (0.25) Emergency declaration ‐ electrical issues $                          ‐ ‐ $ $ 1,350.00 $ 1,710,434 $ 846,743 $ 200.62 $ 34,080.59 $ 17,921.49 $ 47,906.54 $              ‐ 86,376.12 $                          ‐ $ $ 661,607.68 Total ARPA awarded 1,860,000 $
Remaining to allocate $ 149,566 BUDGETED ACTUAL ACTUAL ACTUAL ACTUAL ACTUAL TOTAL ACTUAL FY21‐22 DEC 2021 JAN 2022 FEB 2022 MAR 2022 APR 2022 FY21‐22 Received 930,93 $ 0 $ 365,706 $ 201 $ 31,294 $ 17,921 $ 45,454 $ 18,699 $ 113,568 related to General Fund $ ‐ $ 2,453 $ 2,453 related to transit
$                    ‐ 20,000 $                          ‐ $                          ‐ $                          ‐ $ $ 33,078 $ 33,078 related to cdbg$                      ‐ 2,787 $ $                      ‐ 2,787 $                          ‐ $                          ‐ $ $ 2,787 related to fund 60$                 ‐ 400,000 $                          ‐ $                          ‐ $                          ‐ $ $ 1,350 $ 1,350 related to CIP$                    ‐ 33,250 $                          ‐ $                          ‐ $                          ‐ $ $ 33,250 $ 33,250 related to water$                    ‐ 25,000 $                          ‐ $                          ‐ $                          ‐ $                          ‐ $                          ‐ $ related to fund 38 $ 846,743 $ 201 $ 34,081 $ 17,921 $ 47,907 $ 86,376 $ 186,485 $                          ‐ ‐ $                          ‐ $                          ‐ $                          ‐ $                          ‐ $                          ‐ $

Page 1 of 2 ends

Agenda Item No. 6F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: 2021 Trunk Main Improvement Project – Notice of Completion RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2022-40 to approve:

1. The filing of a Notice of Completion for the 2021 Trunk Main Improvement Project and authorizing the City Clerk to file it with the County Recorder.

2. The five percent retention payment to V. Lopez Jr. and Sons (V. Lopez), after 35 days of date of recordation, provided no liens are filed by subcontractors.

DISCUSSION:

In 2014, the Wastewater Master Plan identified project number EWCIP – 5 as an upgrade of 2,900 feet of 12-inch sewer main to 18-inch pipe generally from 6th Street to past Mahoney Lane to meet future capacity needs. In addition, this project addressed the repair of known broken pipe, moved sewer from private property into City right-of-way where practicable, and will reduce wastewater staff overtime to respond to blockages that occur from time to time on this undersized sewer pipe.

On May 14, 2021, the City solicited formal proposals for the 2021 Trunk Main Improvement Project. The request for proposals (RFP) was sent to a list of potential bidders, made available on the City’s website and advertised in the Santa Maria Times.

The deadline to receive proposals was 2:00 p.m., June 9, 2021. The City received 2 proposals, ranging from $1,550,949.60 to $1,887,275.00. The lowest proposal, from V. Lopez was found to meet the City’s needs. City Council awarded this project to V. Lopez on September 14, 2021.

This project was substantially complete on May 3, 2022. A final project walk-through held on that day identified a punch list of minor items to be completed, including manhole lining repairs and completion of as-built drawings. These minor items were scheduled for completion the week of May 16. If they are not completed by the May 24th Council meeting, staff will request that this item be continued to the next regular Council meeting on June 14th.

Shannon Sweeney

Page 2 of 2 ends

During the construction project, several items generated change orders. These items included minor sewer main alignment adjustments, unexpected field conditions, two unknown sewer laterals, manhole location adjustments, and more than anticipated asphalt repair. The total of these costs was $143,805.40, or 9.3% over original bid amount, well below the Council approved contingency allowance of 15% for this project.

FISCAL IMPACT:

This project is being paid for from wastewater rates and wastewater connection fees. Sufficient funds are available in the wastewater fund to pay for this project as completed.

ATTACHMENTS:

1. Resolution No. 2022-40

2. Notice of Completion
RESOLUTION NO. 2022-40

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE TO AUTHORIZE THE CITY CLERK

TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER, AND TO APPROVE THE FIVE PERCENT RETENTION PAYMENT TO V. LOPEZ JR. AND SONS IF NO LIENS ARE FILED BY SUBCONTRACTORS FOR THE 2021 TRUNK MAIN IMPROVEMENT PROJECT WHEREAS, on May 14, 2021, the City solicited formal proposals for the 2021 Trunk Main Improvement Project; and
WHEREAS, on September 14, 2021, the City Council approved a construction contract with V. Lopez Jr. and Sons for the 2021 Trunk Main Improvement Project for $1,550,949.60, which was the lowest bid received for the project; and,
WHEREAS, the work has been completed to the satisfaction of City Staff and the City Engineer; and, WHEREAS, the contract was completed within 115% of the quoted price; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. Approve filing of the notice of completion for the 2021 Trunk Main Improvement Project, and Authorize the City Clerk to immediately file the notice of completion with the County Recorder; SECTION 3. Authorize the 5 percent retention payment to V. Lopez Jr. and Sons thirty-five (35) days after the recordation of the notice of completion if no liens are filed by subcontractors.

SECTION 4. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 24th day of May 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being C.C. Resolution No. 2022-40, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held May 24, 2022, and that same was approved and adopted.

ATTACHMENT 1
ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
APN # N/A

NOTICE OF COMPLETION

NO TRANSFER OF PROPERTY
NOTICE IS HEREBY GIVEN PURSUANT TO CIVIL CODE SECTION 3039:

1. The undersigned is the corporate officer for the City of Guadalupe, owner of property hereinafter described.

2. The FULL NAME of owner is City of Guadalupe

3. The FULL ADDRESS of the owner is: 918 Obispo Street, Guadalupe, CA 93434

4. The NATURE OF THE INTEREST OF THE OWNER is in fee.

5. All work of improvement on the property hereinafter described was completed on May 3, 2022.

6. The work done was the 2021 Trunk Main Improvement Project- Project No. 2021-04.

7. THE NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvements in the City of Guadalupe: V. Lopez Jr. and Sons

8. The property if which said work of improvement was completed is in the City of Guadalupe, County of Santa Barbara, State of California.

Dated: _________________________ ____________________________________ (Signature of Owner Name In Paragraph 2)
Todd Bodem, City Administrator

VERIFICATION
I, the undersigned, say:

I am Amelia M. Villegas, the City Clerk, declared of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty or perjury that the foregoing is true and correct.

Executed on the _________________________ at the City of Guadalupe, California ___________________________________, City Clerk of the City of Guadalupe (Signature) Amelia M. Villegas

RECORDING REQUEST BY
City of Guadalupe

AND WHEN RECORDED MAIL TO
Todd Bodem, City Administrator
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
ATTACHMENT 2

Page 1 of 2 ends

Agenda Item No. 6G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney, Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: Le Roy Park and Community Center Rehabilitation Project– Notice of Completion RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2022-41 to approve:

1. The filing of a Notice of Completion for the Le Roy Park and Community Center Rehabilitation Project and authorizing the City Clerk to file it with the County Recorder.

2. The five percent retention payment to Quincon, after 35 days of date of recordation, provided no liens are filed by subcontractors.

DISCUSSION:

The City submitted an application to the Department of Housing and Community Department (HCD) for Community Development Block Grant (CDBG) program funds in November 2017. The City received a grant to restore/ rehabilitate Le Roy Park and Community Center and complete a community resilience plan. The City hired the Rural Community Development Corporation of California (RCDCC) to administer the CDBG grant. CDBG funding for Le Roy Park, including design and other services, was $5,037,027.

On May 26, 2020, the City rejected the initial bids for construction of this project because all four bids were well above the available budget, once other known costs were considered. The project was modified by removing a portion of the landscape and hardscape tasks from the base bid.

The City went back out to bid on May 29, 2020. The project was advertised on the City’s website, in the Santa Maria Times, and emailed to interested construction firms. Bids were opened on June 15, 2020.

One company, Quincon, Inc. submitted a bid cost of $4,095,036. The project was awarded to Quincon, on July 14, 2020.

At construction completion, multiple project walk-throughs were conducted, and a punch list of items to be completed was developed, including paint touchup, repairs to broken facilities, as built-drawing submittal, and certification of inspections, to name a few. The facility received sign off from the Building Shannon Sweeney

Page 2 of 2 ends

Department on May 12, 2022, and on that date, the project was deemed substantially complete, as the contractor had completed the punch list items to the City’s satisfaction.

FISCAL IMPACT:

During the construction project, several items generated change orders. These items mostly included unforeseen field conditions and discrepancies in the construction drawings. The sum of the change orders was $733,545, or 21% more than the original contract cost and above Council’s approved 5% contingency allowance. Additional funding was made available through program income ($153,085.00), donations and interest ($296,272.80), general administration transfer ($80,000), Proposition 68 per capita funding ($177,952), and federal stimulus funds ($79,000). The sum of all costs to date on the project is $6,230,799.48. The amount available considering all sources is $6,256,309.80 (including Council approved Quimby), which is sufficient to address the costs associated with this project.

ATTACHMENTS:

1. Resolution No. 2022-41

2. Notice of Completion
RESOLUTION NO. 2022-41

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE TO AUTHORIZE THE CITY CLERK

TO FILE THE NOTICE OF COMPLETION WITH THE COUNTY RECORDER, AND TO APPROVE THE FIVE

PERCENT RETENTION PAYMENT TO QUINCON IF NO LIENS ARE FILED BY SUBCONTRACTORS FOR

THE LE ROY PARK AND COMMUNITY CENTER REHABILITATION PROJECT WHEREAS, the City issued a Request for Bids concerning the Le Roy Park and Community Center project on May 29, 2020, for which bids were opened on June 2020; and WHEREAS, on July 14, 2020, the City Council approved a construction contract with Quincon for the Le Roy Park and Community Center Rehabilitation Project for $4,095,036; and, WHEREAS, the work has been completed to the satisfaction of City Staff and the City Engineer; and, WHEREAS, the contract was completed with funding made available from various sources, including donations plus interest ($296,272.80), program income ($153,085.00), general administration transfer ($80,000), federal stimulus funds ($79,000), Proposition 68 per capita funding ($177,952), and Council approved Quimby transfer.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. Approve filing of the notice of completion for the Le Roy Park and Community Center Rehabilitation Project, and Authorize the City Clerk to immediately file the notice of completion with the County Recorder;
SECTION 2. Authorize the 5 percent retention payment to Quincon thirty-five (35) days after the recordation of the notice of completion if no liens are filed by subcontractors.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 24th day of May 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 1
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being C.C. Resolution No. 2022-41, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held May 24, 2022, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
K
APN # N/A

NOTICE OF COMPLETION

NO TRANSFER OF PROPERTY
NOTICE IS HEREBY GIVEN PURSUANT TO CIVIL CODE SECTION 3039:

1. The undersigned is the corporate officer for the City of Guadalupe, owner of property hereinafter described.

2. The FULL NAME of owner is: City of Guadalupe

3. The FULL ADDRESS of the owner is: 918 Obispo Street, Guadalupe, CA 93434

4. The NATURE OF THE INTEREST OF THE OWNER is in fee.

5. All work of improvement on the property hereinafter described was completed on May 12, 2022.

6. The work done was the Leroy Park and Community Center Rehabilitation Project No. 2020-02.

7. THE NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvements in the City of Guadalupe: Quincon Inc.

8. The property if which said work of improvement was completed is in the City of Guadalupe, County of Santa Barbara, State of California.

Dated: _________________________ ___________________________________ (Signature of Owner Name In Paragraph 2)
Todd Bodem, City Administrator

VERIFICATION
I, the undersigned, say:

Executed on the _________________________ at the City of Guadalupe, California ___________________________________, City Clerk of the City of Guadalupe (Signature) Amelia M. Villegas

RECORDING REQUEST BY
City of Guadalupe

AND WHEN RECORDED MAIL TO
Todd Bodem, City Administrator
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
ATTACHMENT 2

Page 1 of 4 ends

Agenda Item No. 6H

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022

_______________________________ _________________________________ Prepared by: Approved by:

Bill Scott, Contract City Planner Todd Bodem, City Administrator SUBJECT: Property Tax Exchange Agreement for 4146 Eleventh Street Reorganization Annexation with the City of Guadalupe (LAFCO 22-03)
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2022-42 providing for a negotiated exchange of property tax revenues pertaining to the 4146 Eleventh Street (Almaguer) Reorganization (LAFCO #22-03), an annexation to the City of Guadalupe and the Guadalupe Lighting District and detachment from the Santa Barbara County Fire Protection District, the Mosquito and Vector Management District of Santa Barbara County, and County Service Area 32.

BACKGROUND:

Section 99 of the State Revenue and Taxation Code requires the City and the County to negotiate on the transfer of property tax because of the impending Eleventh Street (Almaguer) annexation. The property is bordered by the City to the north and the County to the south. The proposal is for a 0.58-acre portion of a 52.25-acre property to be annexed to the residential property located at 4146 Eleventh Street. The

0.58-acre portion has an assessed value of $0; therefore, there is currently no property tax revenue generated from this property. The proposal includes the following actions:
• Annexation of the 0.58-acres into the City of Guadalupe and Guadalupe Lighting District; • Detachment from the Santa Barbara County Fire Protection District, Mosquito and Vector Management District of Santa Barbara County; and from County Service Area 32.

The County and the City’s Department of Finance engaged in tax exchange negotiations that ended in an agreement to allocate base property taxes and future increment in the same percent to the City and the Guadalupe Lighting District as the existing City TRA 004-008 which is adjacent to the property, totaling 25.11013269%. The resulting amounts of the exchange are negligible. This agreement is specific to this property tax exchange and any future negotiations will take into consideration the unique specifications of a proposed annexation area.

Bill Scott

Page 2 of 4 ends

As noted, this item has been placed on the agenda of the City Council in accordance with Section 99 of the Revenue and Taxation Code. The City must consider approval of a resolution of a negotiated exchange of property tax revenues with the County of Santa Barbara before the proposed annexation can be heard or approved by LAFCO. The annexation request will be heard by LAFCO at a hearing tentatively scheduled for August 11, 2022.

DISCUSSION:

In January 2022, the City submitted LAFCo Application (LAFCo 22-03), requesting annexation of a 0.58- acre portion of a 52.25-acre property to the City (Almaguer Annexation). The 0.58-acre property is a portion of Assessor Parcel Number (APN) 113-040-004. The proposal also includes detaching this portion from County’s Service Areas No. 32, the County Fire Protection District, and the Mosquito and Vector Management District of Santa Barbara County. As specified by City Council Resolution No. 2021-67, (adopted August 4, 2021), the 0.58-acre territory will subsequently be combined, through a lot line adjustment, with a 2.0-acre parcel occupied by a single-family home in the City. The 2.0-acre parcel is APN 115-230-027 and is located at 4146 Eleventh Street.

Currently, the County General Fund’s allocated percentage of property taxes is 12.82372136%. The Santa Barbara County Fire Protection District’s, Mosquito and Vector Management District of Santa Barbara County, and the County’s Service Area 32’s allocated percentages of property taxes are 14.95629375%,

0.01631322% and 0%; respectively. The adjacent tax rate area (TRA) paid to the City of Guadalupe and Guadalupe Lighting District on adjoining properties in the City limits is 20.75655086% and 4.35358183%, respectively. In negotiations between the City’s Department of Finance and the County, the parties agreed that all the County Fire Protection District’s and the Mosquito and Vector Management District of Santa Barbara County’s allocated percentages will be eliminated. The City of Guadalupe and Guadalupe Lighting District will become the provider of all municipal services and will receive

25.11013269% of property taxes. With this tax exchange agreement and based on the current assessed value of $0, the County General Fund will receive $0 per year and the City will receive $0. No property tax revenue from these parcels is distributed to County’s Service Area 32.

Using the current assessed value and property tax amount as an example, the proposed tax exchange agreement would have the following impacts to project-affiliated jurisdictions:

Page 3 of 4 ends

Assessed Value $0 FY 2021-2022
Pre-Agreement Post-Agreement
Tax Allocation
% Revenue Jurisdiction
Tax
Allocation % Revenue

12.82% $ 0 County General Fund 2.69% $ 0

0.00%
$
- CSA 32 0.00%
$
-

0.00%
$
- City of Guadalupe 20.75% $ 0

0.00%
$
- Guadalupe Lighting District 4.35%

14.97% $ 0
SB County Fire Protection
District 0.00%
$
-

0.02% $ 0 SB Mosquito/ Vector District 0.00%
$
-
Attached is a draft City Council Resolution No. 2022-42 (Attachment 1) which proposes the authorization of the terms, provisions, and directions for executing the property tax exchange between the City of Guadalupe and the County, Santa Barbara County Fire Protection District, and the Mosquito and Vector Management District of Santa Barbara County.

Fiscal Considerations:

The resulting amounts are negligible. The Auditor-Controller of Santa Barbara County shall allocate and pay directly to the CITY portions of the Property Tax Revenues generated from a portion of the parcel making up the 4146 Eleventh Street Reorganization area as expressed in LAFCO Proposal #22-03, which otherwise would be allocated 14.95629375% to the Santa Barbara County Fire Protection District,

0.01631322% to the Santa Barbara Mosquito and Vector District, and 10.137525720% to the County General Fund. The CITY’s future share of the allocation will be equal to 20.75655086% of Property Tax Revenues generated by a portion of this parcel and the Guadalupe Lighting District’s future share of the allocation will be equal to 4.35358183%. The allocation percentages of taxing entities not included in this Reorganization are not affected. The negotiated tax allocation is equal to the matching TRA allocation (004-008) identified by the Auditor-Controller of 25.11013269%. The rationale behind this methodology is that the City of Guadalupe would become the provider of municipal services and the County will continue to support other beneficial services; which is consistent with Section 99 of the Revenue and Taxation Code.

CEQA Clearance:

Find that the proposed actions are not a project under the California Environmental Quality Act (CEQA) pursuant to Sections 15378(b)(4) and 15378(b)(5) of the CEQA Guidelines, because they are government fiscal, organizational or administrative activities that will not result in direct or indirect physical changes in the environment.

Page 4 of 4 ends

ATTACHMENTS:

1. Resolution No. 2022-42 providing for a negotiated exchange of property tax revenues pertaining to the 4146 Eleventh Street Reorganization (LAFCO #22-03), an annexation to the City of Guadalupe and Guadalupe Lighting District and detachment from the Santa Barbara County Fire Protection District, the Mosquito and Vector Management District of Santa Barbara County, and County Service Area 32

2. County Assessor’s Parcel Map/Site and Location Map

3. Table of City and County Property Tax Allocations
RESOLUTION NO. 2022-42

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE PROVIDING FOR A

NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES PERTAINING TO THE GUADALUPE 4146 ELEVENTH STREET REORGANIZATION (LAFCO #22-03), AN ANNEXATION TO THE CITY OF

GUADALUPE, GUADALUPE LIGHTING DISTRICT AND DETACHMENT FROM THE SANTA

BARBARA COUNTY FIRE PROTECTION DISTRICT, MOSQUITO AND THE VECTOR MANAGEMENT DISTRICT OF SANTA BARBARA COUNTY.

WHEREAS, Section 99 of the Revenue and Taxation Code of the State of California provides that no change of jurisdictional boundaries shall become effective until each city and county whose service areas or service responsibilities would be altered by such change agree by resolution to a negotiated exchange of property tax revenues; and
WHEREAS, the City of Guadalupe (CITY) and the County of Santa Barbara (COUNTY) have negotiated and reached a mutually acceptable agreement for an exchange of property tax revenues for the purpose of the proposed reorganization known as LAFCO Proposal #22-03, which is also commonly referred to as the 4146 Eleventh Street (Almaguer) Reorganization; and WHEREAS, the Guadalupe City Council is adopting this resolution on behalf of the CITY and the City of Guadalupe Lighting District; and .

NOW, THEREFORE, BE IT RESOLVED that the Guadalupe City Council approves and adopts the following formula for the exchange of property tax revenues from the subject property:

1. Definitions:
a. “Reorganization” shall mean the recordation by LAFCO of a Certification of Completion and the filing by LAFCO, with the California Department of Tax and Fee Administration, Santa Barbara County Assessor, and Santa Barbara County Auditor, of a statement of boundary change pursuant to Government Code Section 57200 et seq., annexing the unincorporated area to the City of Guadalupe.
b. “Property Tax Revenues” shall include the base property tax revenue and the future property tax increment.

2. The agreement states the Auditor-Controller of Santa Barbara County shall allocate and pay directly to the CITY and Guadalupe Lighting District those portions of the Property Tax Revenues generated from the portion of the parcel making up the 4146 Eleventh Street Reorganization area as expressed in LAFCO Proposal #22-03, which otherwise would have otherwise been allocated 14.95629375% to the Santa Barbara County Fire Protection District, 0.01631322% to the Santa Barbara Mosquito and Vector District, and 10.137525720% to the County General Fund. The CITY’s future share of the allocation will be equal to 20.75655086% of Property Tax Revenues generated by the portion of the parcel, the Guadalupe Lighting District’s future share of the allocation will be equal to 4.35358183%.

ATTACHMENT 1

3. Payment to the CITY and COUNTY General Fund will commence the first full fiscal year for which the change in property tax allocation specified by this resolution and corresponding adjustments to affected tax rate allocation system becomes effective as specified by the California Department of Tax and Fee Administration in accordance with Government Code 54902. At the time of this resolution, that is anticipated to be fiscal year 2023-24.

4. If LAFCO includes any additional parcels related to the subject parcels to this proposal prior to the recordation of the subject annexation, then the same allocated percentage as set forth in Paragraph 2, above, shall apply.

5. City agrees to accept the negotiated exchange of property tax revenues described above solely for the subject reorganization.

6. Gann Appropriations Limit: California Constitution Article XIII B Government Spending Limit (Gann Appropriations): As a result of the property tax transfer from the County and the Santa Barbara County Fire Protection District and the Mosquito and Vector Management District of Santa Barbara County to the City of Guadalupe and the Guadalupe Lighting District, commencing the first full fiscal year for which the change in property tax allocation specified by this resolution and corresponding adjustments to affected tax rate allocation system become effective the appropriations limit for the Santa Barbara County Fire Protection District shall be decreased by $0, and the appropriations limit for the Mosquito and Vector Management District of Santa Barbara County shall be decreased by $0, and the appropriations limit for the City of Guadalupe shall be increased by $0, Guadalupe Lighting District by $0 and the appropriations limit for the County of Santa Barbara shall be decreased by $0.

7. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 24th day of May 2022 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-42, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held May 24, 2022, and that same was approved and adopted.

ATTEST:
____________________________________ __________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_____________________________________
Philip Sinco, City Attorney
Por.
113-040-004
115-020-039
113-040-004
115-230-041
115-230-027
004007
004008
067003
067009
³
Tax Rate Area
Annexation Area
Assessor Reference Map:

LAFCO Reportback #2022-03
No level of accuracy is claimed for the boundary lines
shown hereon and lines should not be used to obtain
coordinate values, bearings, or distances.

Clerk-Recorder, Assessor, & Registrar of Voters
Map compiled by Dr. Matthew R. Niblett on 3/3/2022
Office of Joseph E. Holland
0 50 100
Feet
ATTACHMENT 2
TOTAL
ANNEXATION ASSESSED VALUE (AV) 1% OF VALUE
TRA 067-009 2021-2022
Parcel #(s) Portion of 113-040-004 $0 $0

ALLOCATED ALLOCATED

FUND FUND DESCRIPTION PERCENT TAXES
0001 Santa Barbara County General 12.82372136% $0
2230 CSA 32 0.00000000% $0
2280 SB County Fire Protection Dist 14.95629375% 0
2400 SB County Flood Cntrl/Wtr Cnsrv 0.23544466% 0 Funds 2460 Guadalupe Flood Zn 3 0.89061692% 0 under
2570 SM River Levee Flood Zn 0.12873861% 0 B.O.S.
3050 Santa Barbara County Wtr Agency 0.30318651% 0
3210 Santa Maria Public Airport Dist 0.98494746% 0
3280 Guadalupe Cemetery Dist 2.00413297% 0
4160 SB Mosquito/Vector Dist 0.01631322% 0
4500 Cachuma Resource Cnsrv Dist 0.04212611% 0
5700 SM Valley Wtr Cnsrv General 0.40524464% 0
6901 Guadalupe Union Dist General 31.72300380% 0
8301 Santa Maria Jt HS Dist General 17.26736640% 0
9401 Allan Hancock CC Dist General 4.58835450% 0 School 9801 County School Srvc Fund 3.17643670% 0 District
9802 Education Revenue Augmentation 10.45407239% 0
TOTAL 1.00000000 $0

0.00 School Taxes are not subject to negotiation
per R & T Code Section 99.02(f)(4)
2020-2021 TOTAL ASSESSED VALUE: $0
Fund Annexing City Allocation% TRA
0640 City of Guadalupe NO CURRENT TRA MATCH EXISTS

POTENTIAL MATCHING CITY TRA ALLOCATION INFORMATION

COUNTY OF SANTA BARBARA
4146 ELEVENTH ST REORGANIZATION

ANNEXATION TO CITY OF GUADALUPE AND GUADALUPE LIGHTING

DETACH SANTA BARBARA FIRE PROTECTION DISTRICT,
COUNTY FIRE, MOSQUITO/VECTOR DISTRICT and CSA 32
LAFCO PROPOSAL NO. 22-003
ATTACHMENT 3

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00000000
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 4 4 6 4 12 11 18 14
459 PC BURGLARY 1 0 1 1 6 3 11 2
484/487 PC THEFT 2 0 3 1 21 2 9 1
10851 VC VEH THEFT 4 0 3 0 13 9 14 4
451 PC ARSON 00001000
TOTAL 11 4 13 6 53 25 52 21
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 1 0 6 0 9 0 23 2
MISDEMINOR 7 0 8 0 30 1 42 1
TOTAL 8 0 14 0 39 1 65 3
23152(a&b) VC ARREST

WARRANT ARREST
13 4
2 1
4 0
12 2
$4,202.00 $536.00 $16,846.00 $11,139.00
$0.00 $0.00 $400.00 $0.00
346 322 1267 1177
1277
82 310 280
256 240 957 897
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF APRIL 2022

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 90 Agenda Item No. 6I 1a.

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 00000000
MARIJUANA 11001111
PARAPHERNALIA 11002244
TOTAL 22003355
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING: 1 POLICE CHIEF FILLED 2 POLICE SERGEANT FILLED
2 AIRPORT OFFICERS FILLED
10 POLICE OFFICERS 1 UNFILLED POSITION
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/ 1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED AS A PART‐TIME 1 EVIDENCE TECHNICIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 1 UNFILLED
COMMENTS:
304
0000
MONTH OF APRIL 2022

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0 Rev: 06/17/2021

GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
April 1, 2022 – April 31, 2022
DATE: 05/01/2022
CALLS FOR SERVICE April 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Medical 22 25 326 291
Structure Fire 0 0 0 3
Cooking Fire 0 0 4 5
Trash or Rubbish Fire 1 0 9 7
Vehicle Fire 0 0 4 1
Grass/Vegetation Fire 0 2 3 6
Other Fire 0 2 4 3
Motor Vehicle Accidents with Injuries 1 1 20 11
Motor Vehicle Accidents No Injuries 4 1 21 11
Motor Vehicle/Pedestrian Accident 0 0 0 3
Hazardous Materials Spill/Release 0 1 4 4
Hazardous Condition Other 1 0 9 9
Water Problem/Leak 1 1 6 2
Animal Problem 0 0 1 2
Search / Rescue 0 0 0 0
Public Assistance 4 3 33 14
Police Matter/Assistance 0 1 10 3
Illegal Burn 0 0 0 2
Smoke/CO Detector Activation 3 0 8 18
Dispatch and Canceled En-route 6 2 35 37
False Alarm 1 0 14 8
TOTAL 44 39 511 440
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
3 Fire Captains
3 Fire Engineers
2 Paid Call Firefighters 4 Position Vacant
Agenda Item No. 6I 1b.

Rev: 06/17/2021

GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- Fire Station Visit 04/05/22
- Food Distribution Senior Center 04/07/22
- Fire Station Visit 04/08/22
- Fire Station Visit 04/12/22
- Drill at Mary Buren School 04/13/22
- Career Day at McKenzie Jr. High 04/26/22
- Drill at McKenzie Jr. High 04/28/22
- EMT Coverage Santa Maria Strawberry Festival 04/29/22 - Drill at Mary Buren School 04/29/22
- EMT Coverage Santa Maria Strawberry Festival 04/29/22 CODE COMPLIANCE CASES April 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Business License (GMC 5.04.040) 0 0 2 0
Litter Accumulation (GMC 8.12.020) 0 0 0 9
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 0 0 1
Working Without Permits (GMC15.04.020) 0 0 0 3
Address Number (GMC 15.08.020 (505.1)) 0 0 0 4
Complaints (No Violation Found) 0 0 5 4
Apartment Inspections 0 80 80 0
Yearly Business Inspections 4 12 48 5
Other 1 0 12 11
TOTAL 5 92 147 87
Complaints Received 0 1 10 9
Miscellaneous This
Month
Last
Month
Year to Date
(2021-2022)
Year to date
(2020-2021)
Visitors 21 22 215 243
Public Relations 6 5 38 18
School Visits 3 0 4 0

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
APRIL 1, 2022 – APRIL 30, 2022
DATE: 5/03/2022

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Business License (GMC 5.04.040) 0 1 1
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 0 0 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 0
Litter Accumulation (GMC 8.12.020) 1 0 5
Abatement of Weeds and Rubbish (GMC 8.16.010) 1 1 5
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0
Unlawful Property Nuisance (GMC 8.50.070) 0 2 7
Graffiti Abatement (GMC 9.07.060) 0 1 1
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 7 1 13 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 1 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 1 1 4
Address Number (GMC 15.08.020 (505.1)) 0 0 0
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 1 1
Parking on Front Yard Setback (GMC 18.60.035) 1 2 7
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 1 Residential Solid Waste Collection (GMC 8.08.070) 0 0 2 Landscape Maintenance Required (GMC 18.64.120) 5 0 6
Discharge of illegal fireworks (GMC 8.24.020) 0 0 0
72hr Parking 7 8 40
Code 60 Citations 2 3 15
TOTAL 25 21 112
Complaints Received 5 4 22
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 4 School Visits () 0 0 0
Agenda Item No. 6I 1c.

Agenda Item No. 6I 2.

RECREATION AND PARKS MONTHLY REPORT
For April 2022
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 21/22)
LAST YEARTO-DATE
(FY 20/21)
Auditorium/Gym 2 0 43 65
O’Connell Park 22 1 33 1
LeRoy Park 0 0 0 0
Senior Center 10 9 77 48
Veterans Memorial
Plaza
0 0 5 4
Council Chambers 14 15 11 101
Central Park 0 0 0 2
Veterans Hall 1 n/a 16 n/a
Note: On the Last Y-T-D for FY 20/21, the number from the prior reports vary incorrectly month-to-month. Accurate numbers should be reflected as of October report of this year.

Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 6I 3.

Foodbank Distribution
The Guadalupe Senior Center is one of the four Guadalupe sites used for monthly Food Bank distributions. The distribution at the Senior Center occurs on the first Thursday of every month. The volunteer team has been led by Guadalupe Mayor, Ariston Julian, and his spouse, Lourdes Ramirez.

Community volunteers work alongside city employees and employees from Los Amigos de Guadalupe. Besides the on-site drive through and walk-up distribution, 53 deliveries of food are taken directly to homes of elderly, disabled and/or homebound individuals and families at high risk for COVID-19. In addition to this monthly Food Bank distribution at the center, Los Amigos de Guadalupe coordinates bimonthly Food Bank deliveries to approximately 30 homes of elderly, disabled and/or homebound individuals/families at high risk for COVID-19, every other Wednesday.

For the month of April, here is info for the monthly distribution:

Families Served On Site: 221
Individuals Served On Site: 986
Families Deliveries: 51
Individual Delivered: 206
Total Families: 272
Total Individuals: 1,192
Facility Coordinator
A conditional letter of employment was received/accepted by Mayra Figueroa. The Oral Board believes she will make a good fit, brings a wealth of food/beverage experience by managing and acting as head cook for a busy restaurant. We anticipate that she will be a great help with our commercial kitchens and understanding the details of renting facilities. The Oral Board anticipate training to occur over 1-2 weeks max. Ms. Figueroa’s first day will be Wednesday, April 27th.

Auditorium
The auditorium repairs/upgrades continue to be made. Safety wall pads have been ordered and we are currently waiting for delivery. Quotes are currently being procured for custom safety mats for the stage, stage painting & repairs, stage floor, storage unit, and drapes. City Hall furnace installation has been tentatively scheduled for May 10th.

LeRoy Park
A walkthrough was done on April 6, 2022. The facility did not meet the requirements in order to be deemed substantially complete. Work continues to be done to meet those requirements.

The Grand Opening of LeRoy Park is currently scheduled for Sunday, June 12 at 1pm.

Boys & Girls Club
A draft of the MOU/Lease Agreement for the Boys & Girls Club use of LeRoy Community Center was sent to the city on April 8th. City staff along with Councilmember Gilbert Robles, Recreation & Parks Commissioner, Emily Dreiling, and Mayor Ariston Julian have viewed the agreement and are making revisions. This group met on Monday, April 25th to review the agreement and make final revisions. It was agreed that the City does not wish to enter into a lease agreement and only wants to have an MOU. The Boys and Girls Club, along with other third-party organizations that wish to utilize LeRoy Community Center, have been asked to present their program plans to the Recreation Commission at the next meeting. A special meeting will be scheduled with the date TBD.

Recreation Programs
Registration for Adult League Softball is open. The deadline to register is Monday, May 23rd. A manager’s meeting is scheduled for Wednesday, May 25th. The first game is tentatively scheduled for Monday, June 6th at 5pm at Jack O’Connell Park. The game schedule is tentatively scheduled to be Monday and Thursday evenings. The league will be advertised at the Cinco de Mayo event and on the Royal Theater Marquee.

Free Drop-in volleyball and basketball for ages 16+ are currently being planned. They would be held at the City Hall Auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate. This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/ .

Zumba classes are now being held at the Jack O’Connell Park basketball courts Monday through Thursday from 6:00pm to 7:30pm weather permitting.

Respectfully,
Hannah Fuentes
Recreation Services Manager
City of Guadalupe
MAYOR’S REPORT
May 24, 2022
(Information below may be subject to change)

1. Goal Setting Remainder
As a reminder, Mr. Robert Perrault indicated that following the Background Workshop, each Councilmember was asked to develop candidate goals for discussion and consideration. Each Councilmember was tasked to develop up to (5) goal proposals accompanied by one or two implementation steps or projects. The list of goals would then be submitted to the City Administrator on May 20, 2022. Mr. Perrault and the City Administrator will work to synthesize the language and prepare a list of candidate goal statements for distribution to the public discussion at the Special City Council meeting on May 31, 2022. At that meeting, the Council will then undertake a process to prioritize and select goals for the completion of the goal setting process. Council will then adopt the goals by Resolution at the June 14, 2022, City Council meeting.

2. Le Roy Park Phase I Ribbon Cutting – Ribbon Cutting, June 12 Save the Date: Le Roy Park Grand Opening on June 12, 2022, at 1 p.m. There will be live music by Los Compas de Guadalupe. Programming starts at 1 p.m. and food will be served at 2 p.m.

The BBQ will be hosted by the Knights of Columbus.

Future reminder: We should expect another ribbon cutting ceremony for the Le Roy Phase II $1.7M Federal grant in the next year or so when that addition to the building is constructed.

3. Agreements with the various groups, such as the Boys & Girls Club, Allan Hancock College, and SER Jobs for Progress, Veterans Hall MOU are ongoing.

4. Housing Element – Round 6
The Contract Planning Director Larry Appel had a phone meeting with HCD to discuss our need for a Round 6 Housing Element (HE). He recently learned that although our recently approved HE was adopted from 2019-2027, that it would not be sufficient to cover the needs for round 6. That new HE is due to HCD no later than February 15, 2023. More to come and understand about potential cost associated with this work. We are going to try to obtain CDBG grant funding to pay for this grant effort.

5. Potential Campground Study/Opportunity – Week of the May 9th There are continuing efforts about an opportunity underway with the preliminary planning and site investigations for the Guadalupe Campground Study, which includes review of the Rodeo Site and the Guadalupe Dunes site. The mayor met with County Park staff and their campground designer in Guadalupe at the two sites and discuss preliminary plans, identify opportunities, and site constraints, etc.

Agenda Item No. 9

6. Community Sculptures
Public Works will gather up the community sculptures in town and set them temporarily on the asphalt in the courtyard behind city hall. It’s anticipated that LADG will launch the donation program by June 1st

7. Spectrum Cable Access Audio
At the May 10, 2022, City Council meeting, the City Administrator received emails and texts from the viewing public indicating that that the city council meeting could not be heard, audio out. Our communication network consultant Garret Matsuura (and Captain Schmitz) followed up and provided some clarity about the problem. It is their understanding that the Spectrum (Charter) video feed was put in place as a joint effort with Santa Barbara County.

They were able to identify a likely issue with a piece of equipment that is meant to amplify the video signal; however, when Captain Schmitz was able to reach someone at the County, he was told that:

1. The person that had installed the equipment for the County was no longer employed (retired 2 years ago)

2. They did not have a replacement

3. The equipment is so old; they are not willing to work on or with it

4. That they were planning on replacing everything but did not currently have the budget to do so.

This puts the City - through no fault of our own - in a predicament in which the current solution is forthcoming from the County but without a time frame.

In possible good news, as of this morning, our team received a lead on an A/V consultant that might be able to help further and with the City's blessing, which the City Administrator authorized.

Microphone Batteries: After some discussion, the team and City Administrator agree that we should go with the high-capacity batteries for the mics in the council chambers, they are batteries that recharge and will last longer and save money in the long run.

8. Ribbon Cutting.

Councilmember Liliana Cardenas is working with staff to have a ribbon cutting event for our new Jack O’Connell playground equipment. The installation of a new playground at this park is important to celebrate since we have not had one in years.

9. New CDBG Grant Opportunities
City staff recommends we consider applying for the following CDBG grants:

A. Since we did not get the Public Service grant from last year, staff recommends the City apply for the same activity: Youth Services. It can be used to "operate" Le Roy Park community center, paying for equipment, operating costs and salaries if needed. The Maximum grant amount is $500,000 and the contract expenditure period is 3 years. The Recreation and Parks Department will assess if it can take on this opportunity.

B. Planning. The City is required to do a new element to the General Plan (Climate change?).

These planning funds are for up to $250,000, which may be enough to cover a consultant.

C. Housing Element. As mentioned above, this may be another opportunity to explore for grant funding.

June 20, 2022, at 3 P.M. is the application deadline. This would be for both the planning and public service applications.

The planning applications are relatively easy to do. This would be especially true for the Climate Action Plan (CAP) as it's pretty clear what it is and why the City is asking for it.

If the City also went for the Public Service we were not funded for last year (Youth Services), this would be mostly the same application with adjustments based on the present needs versus last year's application.

10. Santa Maria/Guadalupe Economic Development Roundtable w/ REACH 7 TIP Strategies The City Administrator will be attending/discussing on May 25 from 9:30-11:00 for the Santa Maria/Guadalupe Economic Development Roundtable with the consulting partners, TIP Strategies. This meeting will kick off the region’s Comprehensive Economic Development Strategy (CEDS) project. Their team will provide an overview of the project and its goals, and then the City Administrator will spend most of our time together engaging in an in-depth discussion about the challenges and solutions for our region’s economic development.

When: Wednesday, May 25 from 9:30-11:00

Where: Toyota of Santa Maria conference room (please note that this meeting does not offer an option to attend virtually)

Materials to review in advance:
• Agenda (attachment 1)
• One page info sheet about REACH, TIP Strategies, and project data/analytics partner, Emsi Burning Glass (attachment 2)
• Webpage describing the CEDS project and process

Please don’t hesitate to reach out to the City Administrator if you are interested in attending too!
The City Administrator goal is to promote economic development opportunities, and this is a task towards it.

11. Graffiti
The City was hit again last weekend by Graffiti. The Public Safety and Recreation Department (s) are developing a graffiti abatement program to mitigate graffiti and to respond after the city is tagged.

12. REAP 1 Recipient Jurisdiction Comparison
City staff is providing this update to show how much has been spent so far and how much remains for REAP 1. The REAP grant cover most, if not all, of our contract planning expenses.

The spending deadline is 8/2023.

JURSIDICTION REAP BUDGET SPENT TO DATE
SBCAG Task 1 Implementation $ 312,330.00 $ 312,329.54
SBCAG Task 2 Admin $ 17,669.00 $ 17,669.46
Bulleton $ 126,794.00 $ 892.50
Carpinteria $ 115,881.00 $ 111,276.02
Goleta $ 195,386.00 $ 57,025.00
Guadalupe $ 104,872.00 $ 34,722.00
Lompoc $ 151,152.00 $ 4,842.20
Santa Barbara $ 499,374.00 $ 67,374.75
Santa Maria $ 499,667.00 $ 167,150.27
Solvang $ 117,051.00 $ 27,580.35
Santa Barbara County $ 164,403.00 $ 27,979.25
SBCAG ALLOCATED $ 2,304,579.00 $ 828,841.34

END OF REPORT

Economic Development Roundtable with REACH & TIP Strategies Our mission is to increase economic prosperity on the Central Coast of California through big thinking, bold action + regional collaboration.

Purpose Statement:

To understand the economic priorities and initiatives in San Luis Obispo and Santa Barbara Counties to prepare a Comprehensive Economic Development Strategy (CEDS). This work will result in a blueprint for guiding economic growth across the two-county region over the next five years.

Date/Time: Wednesday, May 25 from 9:30-11:00
Location: Toyota of Santa Maria conference room
(please plan to join us in-person; not a hybrid meeting) AGENDA
Desired Meeting Outcomes:
1) Seek the input of key stakeholders who play important roles in the economic health of the community 2) Discuss strengths, weaknesses, opportunities, and threats to the area’s economic challenges and strategies to recruit new businesses, attract and retain talent, develop the local workforce, and expand existing industry and business sectors.
3) Build knowledge around regional challenges and solutions to economic development that will inform the planning process
What Desired Outcomes Who Duration
1 Welcome and Introductions
Gain understanding of CEDS
project and process over next
12-16 months
REACH 15 min
2 Project Scope
Gain understanding of TIP
Strategies’ role in the
process and expectations for
today’s meeting
TIP Strategies 10 min
ATTACHMENT 1
Economic Development Roundtable with REACH & TIP Strategies Our mission is to increase economic prosperity on the Central Coast of California through big thinking, bold action + regional collaboration.

What Desired Outcomes Who Duration
3 Discussion:
- Regional, and microregional vision
- SWOT
- Key initiatives/projects
- Identify strengths,
weaknesses, opportunities,
and threats to the area’s
economic challenges
- Identify key initiatives and
projects specific to the
region and micro-region,
as applicable
Group discussion (facilitated by TIP) 60 min
4 Next Steps REACH 5 min
We are a Regional Economic Action Coalition
uniting public, private and civic leaders across the
Central Coast of California

OUR MISSION
To increase economic prosperity through big
thinking, bold action, and regional collaboration.

OUR VISION
The Central Coast will be a place where current and
future generations have the opportunity to thrive.

WHAT WE DO
REACH is a data-driven, results-oriented
organization. We develop rigorous,
nonpartisan, and evidence-based research
to inform the design and implementation
of our economic development efforts.

We bring people to the table and serve as an
honest broker to spur action and drive
economic initiatives at a regional level. Our
projects and initiatives are ambitious and
designed to reap measurable benefits for
the region.

We lead economic development activities to
promote and attract businesses to the
region. We convene economic practitioners
to coordinate efforts collectively and with
state and federal partners. We showcase the
world-class assets of the Central Coast and
target high-wage jobs and regional
diversification.

REACH provides assistance to businesses
and governments to make evidence-based
policy decisions. When warranted, REACH
combines research and policy work to
advance state and federal advocacy. We
design innovative policy solutions, build
coalitions, and help diverse stakeholders
find common ground.

REACH is a nimble, private sector-led organization. Our Board includes business leaders from across the Central Coast. We collaborate closely with government, industry, educational and civil society leaders to advance our mission and support the region.

DATA AND RESEARCH PROJECTS AND INITIATIVES

ECONOMIC DEVELOPMENT POLICY

REACH TEAM
REACHCENTRALCOAST.ORG | [email protected]
ATTACHMENT 2
Emsi Burning Glass is a labor market analytics firm dedicated to driving economic prosperity using data. With over 20 years of experience, Emsi currently partners with thousands of colleges, businesses, and communities. The firm’s one-of-akind database combines job posting analytics, alumni outcomes profile data, skills data, and localized traditional labor market data to provide the most comprehensive picture of the labor market possible.

TIP Strategies, Inc. (TIP) is a privately held Austin-based firm providing consulting and advisory services to public and private sector clients.

Established in 1995, the f irm’s core competence in strategic planning for economic development has broadened to include expertise in talent strategies and in organizational development. TIP has worked with more than 400 clients in the US and abroad to develop innovative strategies, programs, and outreach campaigns. We are a team of experienced practitioners who have led successful public and private sector initiatives before we consulted. Our depth of hands-on, professional experience allows us to understand the unique challenges our clients face. We pride ourselves on our ability to think creatively, and we customize each engagement to meet the client’s speci fic needs, from initial outreach to final implementation.

Page 1 of 2 ends

Agenda Item No. 10

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022
_Hannah Fuentes_______________ __________________________________ Prepared by: Approved by:

Hannah Fuentes, Recreation Services Manager Todd Bodem, City Administrator SUBJECT: Auditorium Use Application/Agreement
RECOMMENDATION:

It is the recommended that the City Council adopt Resolution No. 2022-32 approving a new Auditorium Use Application/Agreement pursuant to the recommendation of the Recreation and Parks Commission.

BACKGROUND:

During the month of March, a private event was held in the City Hall Auditorium. A city permit for serving alcohol was issued, and the hosts and guests proceeded to bring in their own alcohol into the facility with no regulation on how much alcohol should be allowed. Security for the event was hired by the renter and therefore did not give the city staff adequate authority to instruct the security on how they should be responding to situations occurring at the event. It was reported that an estimate of 500 guests attended the event even though the renter estimated there only being 150 guests. In addition, the maximum capacity for the auditorium is 240 guests with tables and chairs and 514 with chairs only. The renter did use tables and chairs, so they should have at least stayed within the maximum of 240 guests.

DISCUSSION:

It is the recommendation of the Recreation and Parks Commission that the existing Facility Use Application/Agreement be revised for the City Hall Auditorium to protect guests, security, and staff from any injuries or from causing any damage to the facility.

The first revision to the existing Facility Use Application/Agreement would be additional lines on the Auditorium Application page. The added application number line would correspond with the added contract number line added to the Auditorium Use Agreement as the application and agreement may not be completed on the same day. This allows for easier document tracking. In addition, by adding in Time Event Set Up and Time Clean Up Ends lines, it gives the renter more clarity on what time the event begins and ends and when clean up begins and ends. The adding

Page 2 of 2 ends

of a Name of Certified Bartender/Alcohol Caterer line will reinforce the requirement of having an individual responsible for the serving and monitoring of alcohol.

Two additional points would be added under Conditions of Use (Points A3 & A4). These points outline the due dates of documents and payments related to the auditorium rental. Those time frames allow City staff time to make arrangements for security and a City building attendant to attend events.

Another addition would be an alcohol use policy. Along with the required permits, it is recommended that alcohol only be allowed in the adjacent outdoor courtyard area. The courtyard would be sectioned off with barriers. One security guard would be stationed in the courtyard to help enforce alcohol use protocols. By limiting alcohol to a specific area, it allows better monitoring of individuals consuming alcohol as well as protection of the floors indoors. In addition, an approved individual who holds a California Bartending Certificate would be required.

The alcohol caterer or bartender would be responsible for serving alcohol, monitoring the consumption, and enforcing the guidelines outlined in the agreement with the aid of security.

This individual must provide wristbands to indicate who has been ID checked and is allowed to consume alcohol. A traditional champagne toast would be allowed with conditions outlined in the agreement.

The second revision to the existing facility use agreement would be to the security portion of the agreement. Rather than the renter procuring the security for the event, this would be the responsibility of the City. This will allow City staff the ability to give direction to security if a situation arises that requires security to respond. A RFQ would be sent out so that the city can retain a security service as an independent contractor. The cost of security for non-city events will be billed to the renter.

The third revision would be an added point under point F. Set Up/Cleanup/Decorations. This point states that the contact person from the renting party will perform a walk-through inspection with the building attendant prior and after the event to review the conditions of the facility.

FISCAL IMPACT:

None at this time with no changes in the fee schedule, which will be addressed separately.

ATTACHMENTS:

1. Auditorium Use Application/Agreement

2. Resolution 2022-32
ATTACHMENT 1

Page 1 of 11 ends

Application # __________

APPLICATION FOR AUDITORIUM USE

1. RENTER INFORMATION
Contact name _______________________
Home phone ________________________
Organization _________________________
Work phone _________________________
Address, City, State, Zip __________________________________________________________ Email Address ______________________________

2. EVENT INFORMATION
Description of event _____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Date(s) of event ________________________________
Estimated attendance _______________
Time event set up begins _______
Time event begins ______
Time event ends ______
Time clean up ends ______
Open to the public? Yes No
Will minors be present? Yes No
Will Admission fee be charged? Yes No
Will there be music? Yes No
Type of music ________________________
Will food be served? Yes No
Will food be sold? Yes No
Will alcohol be sold? Yes No
Name of Certified Bartender/Alcohol Caterer
____________________________________

CITY OF GUADALUPE
Recreation and Parks Department
918 Obispo Street, Guadalupe, CA 93434
(805) 356-3906 Telephone

Page 2 of 11 ends

I. CONDITIONS OF USE
A. RESERVATIONS

1. RENTER desirous of a FACILITY AUDITORIUM USE will be accepted and approved on a first come, first served basis.

2. The FACILITY AUDITORIUM is not considered rented until (1) RENTER delivers to the CITY OF GUADALUPE the Facility Auditorium Use Agreement, rental fee, deposit, certificate of insurance, written evidence of permits and licenses, and any other items deemed necessary by the CITY OF GUADALUPE; and (2) the CITY OF GUADALUPE, in its sole discretion, approves such rental in writing.

3. In order to complete the contract and ensure that the City is able to accommodate all rental requests, the renter must provide the following information, forms, and fees according to the schedule listed below.

Renter Supplemental Items Due
Appointment with Department
Representative 40 days prior to event date
Application for Auditorium Use 40 days prior to event date Date Lock In Deposit paid 30 days prior to event date
Table layout sketch 30 days prior to event date
Detailed copy of decorating plan 30 days prior to event date Special Event Certificate of Liability
Insurance 30 days prior to event date
Food Caterer Certificate of Liability
Insurance 30 days prior to event date
Liquor Caterer Certificate of Liability
Insurance or California Bartender
Certification
30 days prior to event date
Misc. Contractor(s) Certificate of
Liability Insurance 30 days prior to event date
Auditorium Use Agreement 14 days prior to event date
All fees related to rental paid 14 days prior to event date

Page 3 of 11 ends

4. Additional Required Information Due 30 Days Prior to Event i. Estimated number of guests. It is important the renter provide accurate estimate to ensure accurate levels of security/staff are scheduled and on-site for the event. Changes to the estimated number of guests will affect the costs and renter will be responsible for these additional costs.
ii. Type of entertainment for the event.
iii. Names of two designated people that will be on-site during the activity, set-up, & clean-up of the facility.
iv. A firm event start and end time so the Department may make arrangements for adequate security personnel during the event. v. Hours that alcohol will be served.
vi. Entertainment start and end time.

5. A person who is at least eighteen (18) years of age must sign this agreement. If alcohol is served, a person who is at least twenty-one (21) years of age must sign this AGREEMENT.

6. RENTER shall provide the CITY OF GUADALUPE Manager or his/her designee with a single contact who is to serve as the representative for RENTER’s activities.

7. RENTER shall be responsible for securing all required permits and licenses.

8. The FACILITY shall be used for the purpose stated in this agreement and no other use will be permitted.

9. RENTER shall not use the CITY OF GUADALUPE’s name to suggest endorsement or sponsorship of the event without prior written approval of the CITY OF GUADALUPE Manager or his/her designee. RENTER’s publicity of the event shall clearly and accurately identify the name of the sponsoring organization or individual.

10. RENTER shall permit any CITY OF GUADALUPE officers, employees, or agents to visit the event described in this AGREEMENT.

Page 4 of 11 ends

11. RENTER shall be responsible for picking up the keys to the FACILITY, if any, from the CITY OF GUADALUPE prior to the event. RENTER shall return keys immediately following the event to the CITY OF GUADALUPE.

12. Under no circumstances shall RENTER sublease or allow any other organization or individual to use the FACILITY for the period for which RENTER has contracted. RENTER is an independent contractor and not the agent or employee of the CITY OF GUADALUPE.
_________________ ________________
Renter Initials Contract #
B. FEES

1. The CITY OF GUADALUPE may require a rental fee and/or a deposit from RENTER.

2. Any person or agency holding a reservation for the use of CITY OF GUADALUPE facilities and desiring to cancel such reservation may be subject to the withholding of a portion of or the entire rental fee for the FACILITY.

3. The CITY OF GUADALUPE may charge an additional amount of double the regular rental rate for any event continuing past the ending time stated in this AGREEMENT.

4. RENTER is responsible for any lost keys, and any costs that the CITY OF GUADALUPE might incur to replace and/or re-key the FACILITY.

5. In the event the FACILITY is left damaged, RENTER shall be charged for any and all janitorial and/or repair fees incurred by the CITY OF GUADALUPE as a result of same and these fees shall be billed to RENTER.

C. INDEMNIFICATION AND INSURANCE

1. RENTER shall indemnify, defend, and hold harmless the CITY OF GUADALUPE, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time during and/or arising out of or in any way connected with RENTER’s use or occupancy of the FACILITY and adjoining property, unless solely

Page 5 of 11 ends

caused by the gross negligence or willful misconduct of the CITY OF GUADALUPE, its officers, employees, or agents.

2. General liability insurance. RENTER shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. If alcohol is sold during the permitted activity, coverage must include full liquor liability. Such insurance shall name the CITY OF GUADALUPE, its officers, employees, agents, and volunteers as additional insureds prior to the rental date of the FA. RENTER shall file certificates of such insurance with the CITY OF GUADALUPE, which shall be endorsed to provide thirty (30) day notice to the CITY OF GUADALUPE of cancellation or any change of coverage or limits. If a copy of the insurance certificate is not on file prior to the event, the CITY OF GUADALUPE may deny access to the FACILITY.

All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance or is on the List of Approved Surplus Line Insurers in the State of California, with an assigned policyholders’ Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best’s Key Rating Guide, unless otherwise approved by the City of Guadalupe’s Risk Manager.

Requirements of specific coverage features, or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the RENTER maintains higher limits than the minimums shown above, the CITY OF GUADALUPE requires and shall be entitled to coverage for the higher limits maintained by the RENTER. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY OF GUADALUPE.

3. RENTER shall report any personal injuries or property damage arising at any time during and/or arising out of or in any way connected with RENTER’s use or occupancy of the CITY OF GUADALUPE’s facilities and adjoining property to the CITY OF GUADALUPE Manager or his/her designee, in writing and as soon as practicable.

Page 6 of 11 ends

4. RENTER waives any right of recovery against the CITY OF GUADALUPE, its officers, employees, and agents for fires, floods, earthquakes, civil disturbances, regulation of any public authority, and other causes beyond their control. RENTER shall not charge results of “acts of God” to the CITY OF GUADALUPE, its officers, employees, or agents.

5. RENTER waives any right of recovery against the CITY OF GUADALUPE, its officers, employees, and agents for indemnification, contribution, or declaratory relief arising out of or in any way connected with RENTER’s use or occupancy of the FACILITY and adjoining property, even if the CITY OF GUADALUPE, its officers, employees, or agents seek recovery against RENTER.
_________________ ________________
Renter Initials Contract #
D. SECURITY

1. Private security guards may be required based on the discretion of the Recreation Services Manager. The CITY OF GUADALUPE will provide these services and fees will be included in the security deposit. Changes to the estimated number of guests may affect the costs and RENTER will be responsible for these additional costs. The guidelines for security are as follows:
i. Two (2) guard minimum for under 150 people
ii. Four (4) guards for 150 people and above
iii. Four (4) guards if alcohol is served

2. The RENTER and/or the designated contact person must agree to remain responsible for monitoring the conduct and actions of all their guests and enforcement of all facility policies. Should city staff or security personnel encounter difficulties with the rental, they will notify the designated on-site contact person to speak with their guests. Continued problems will result in the staff or security personnel contacting the Police Department to have disruptive guest(s) removed from the premises. Any action that requires a law enforcement response may result in the immediate cancellation of the activity and all guests may be required to leave. In the event that the activity is forced to end prematurely, there will be no refund of any fees paid.

Page 7 of 11 ends

E. Alcohol Use

1. RENTERS requesting permission to provide alcohol to their guests during the event are required at minimum to seek the services of a California certified bartender.

RENTER is responsible for finding their own certified bartender. An alcohol caterer is recommended.

2. RENTERS requesting permission to provide alcohol to their guests must provide the following information no later than 30 days prior to rental date to the Recreation and Parks Department:
a. Minimum requirement of Certified Bartender
i. California Bartending Certification of chosen bartender b. Recommended Alcohol Caterer
i. Certificate of Insurance and Endorsement Page
ii. Copy of the current City of Guadalupe Business License

3. RENTER will be notified once all forms have been received and the bartender has been approved by Department.

4. RENTER/BARTENDER/ALCOHOL CATERER are expected to comply with the following policies and requirements:
a) The bar and alcohol sales/consumption must remain in the designated outdoor canopy area. No alcohol will be allowed to leave this area.
b) The BARTENDER must maintain control of alcohol and the bar service area at all times. BARTENDER must supervise the liquor and bar and be responsible for pouring and serving any/all alcohol at all times. At no time are self-serve alcoholic beverages to be left on a table or poured by attendees.
c) Only adults 21 years or older will be allowed in the designated outdoor courtyard area during the time alcohol is being served. d) Drinks are not allowed to be served in glass containers. e) The BARTENDER is responsible for limiting the amount of consumption by each individual attending the event. The bartender should use his/her discretion to determine if someone has had too much to drink and to immediately stop serving the

Page 8 of 11 ends

individual in question. At that time security and the building attendant should be notified of this action.
f) All bar operations must stop one half hour prior to the scheduled end of the event.
g) RENTER/BARTENDER are limited to a maximum of 2 kegs per rental.
h) Bar operations are limited to a 6-hour maximum.
i) BARTENDER IS responsible for checking ID’s and ensuring full compliance with State laws regarding the serving of alcohol to minors.
j) Patrons taking part in alcoholic consumption will be issued a wristband to wear throughout the event by the BARTENDER. k) The RENTER is responsible for insuring that all trash resulting from liquor vending is cleared to the trash containers provided by staff.
l) RENTERS may request special permission in advance to provide their guests a “traditional champagne toast” in the Auditorium under the following guidelines:

1. Champagne must be poured inside of the kitchen and
brought in on trays or carts.

2. Drinks are not allowed to be served in glass containers.

3. Bottles of champagne may not be brought onto the
hardwood gym floor.

4. After “toasts” RENTER must remove all alcoholic drinks from the hardwood gym floor.
_________________ ________________
Renter Initials Contract #

Page 9 of 11 ends

F. SET UP / CLEAN UP / DECORATIONS

1. RENTER, caterers, bands, transportation of rental equipment, and related individuals and activities will not be permitted access to the FACILITY prior to or after the event time period. RENTER shall be responsible for arranging access during the time requested for entry and exit of the FACILITY.

2. On the date of the rental the designated “on site contact person” must check in with the Building Attendant for a walk-through of the facility. They will review facility conditions prior to the activity. Another walk-through will be conducted at the conclusion of the event to determine if facility conditions have changed as a result of the activity.

3. RENTER is responsible for notifying the Building Attendant of any maintenance issues, damaged equipment, or other situations that arise during the course of the event.

4. The RENTER and/or the on-site contact person will review facility conditions prior to and at the conclusion of the event to determine if facility conditions have changed as a result of the event.

5. RENTER shall not prepare or decorate the FACILITY prior to the event start time, unless RENTER provides rental fees, deposits, and insurance for the time of the preparation and/or decoration.

6. RENTER shall not drive or permit to be driven nails, hooks, tacks, screws, poles, stakes, any tape that is not wall-safe, or other forms of fasteners into any part of the FACILITY and shall not make or allow to be made any alterations of any kind therein.

7. RENTER shall be responsible for all cleanup of the FACILITY, including adjacent grounds, at the end of the rental. RENTER shall pick up, bag, and remove all trash generated by all activity in any way connected with its use of the FACILITY, leaving the FACILITY clean and free of all trash and litter.

RENTER shall also leave all fixtures, if any, in good working condition.

8. RENTER shall not store any equipment or materials at the FACILITY or adjoining property without the prior written approval of the CITY OF GUADALUPE Manager or his/her designee.

9. RENTER shall be responsible for any and all damage to the FACILITY and/or its contents during use. In the event damage occurs or excessive cleaning is necessary, RENTER shall be charged for any and all janitorial and/or repair fees incurred by the CITY OF GUADALUPE as a result.

Page 10 of 11 ends

G. EQUIPMENT / ACCESSORIES

1. RENTER shall not remove, relocate, or take CITY OF GUADALUPE property outside of the FACILITY for any reason without the prior written approval of the CITY OF GUADALUPE Manager or his/her designee.

2. RENTER shall not use CITY OF GUADALUPE equipment, tools, or furnishings located in or about the FACILITY without the prior written approval of the CITY OF GUADALUPE Manager or his/her designee.

3. RENTER shall not drive motorized vehicles on field or green space.

4. The CITY OF GUADALUPE does not provide audio/visual systems, public address systems, spotlights, floodlights, or projectors. RENTER, at its own cost, may bring these systems into the FACILITY for their use.

5. RENTER shall secure the approval of the CITY OF GUADALUPE before using audio/visual systems, public address systems, and live or recorded amplified music. RENTER shall not record, televise, or broadcast the event or any portion thereof without prior written approval of the [CITY OF GUADALUPE] Manager or his/her designee.
_________________ ________________
Renter Initials Contract #
H. MISCELLANEOUS

1. RENTER shall comply with all local, state, and federal laws and regulations related to the use of the FACILITY. The RENTER agrees to abide by all applicable federal and state accessibility standards and regulations.

2. RENTER shall not admit a larger number of individuals than can lawfully, safely, and freely move about the FACILITY.

3. Gambling of any kind is not permitted at the FACILITY.

4. Smoking is not permitted at the FACILITY.

5. No animals are permitted at the FACILITY, with the exception of service animals. Under the Americans with Disabilities Act, service animals are defined as dogs that are individually trained to do work or perform tasks for people with disabilities.

Page 11 of 11 ends

6. If RENTER violates any part of this AGREEMENT or reports false information to the CITY OF GUADALUPE, the CITY OF GUADALUPE may refuse RENTER further use of the FACILITY and RENTER shall forfeit a portion of or all of the rental fee and/or the deposit.

7. The CITY OF GUADALUPE may impose additional requirements as deemed necessary to protect the health, safety, and/or welfare of the community.

8. Any person aggrieved by the CITY OF GUADALUPE’s decision with respect to this AGREEMENT may appeal to the CITY OF GUADALUPE Manager or his/her designee in writing no later than five (5) days after the CITY OF GUADALUPE’s decision has been communicated to the aggrieved party.

9. If any provision of this AGREEMENT is held to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

IMPORTANT
I am an authorized agent of the organization submitting this agreement. The information provided in this agreement is true and correct. I have read and understand this agreement and agree to all of the aforementioned rules, regulations, and conditions of use. ___________________________________ __________________
Signature Date
___________________________________ ___________________________ Print Name Preferred Contact Phone Number
____________________________________ _________________
Organization Contract #
RESOLUTION NO. 2022-32

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING A NEW

AUDITORIUM USE APPLICATION/AGREEMENT
WHEREAS, the City Hall Auditorium was damaged due to a private event that had no monitoring of alcohol consumption; and
WHEREAS, the City’s current Facility Use Application/Agreement did not include adequate requirements regarding alcohol; and
WHEREAS, security for the event was hired by the renter, which did not allow city staff to direct security to respond to the situation accordingly; and
WHEREAS, the Recreation and Parks Commission has recommended revisions to the original Facility Use Application/Agreement to create new procedures for the use of the City Hall Auditorium; and WHEREAS, the revisions are specific to the use of the City’s Auditorium so a new Auditorium Use Application/Agreement was created based on the current Facility Use Application/Agreement, which prohibits the consumption of alcohol within the Auditorium, and provide guidelines and procedures for consumption of alcohol outdoors; and
WHEREAS, the new Auditorium Use Application/Agreement also requires a California Certified Bartender if the renter wishes to serve alcohol for any event and the bartender would be responsible for the monitoring of all alcohol consumption; and
WHEREAS, to further the goals of the revisions, the City would procure a security service to be used for all events and all fees related to security would be charged to the renter of the facility; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe that the Facility Use Application/Agreement, attached to the staff report for this item as Attachment 1, is approved and adopted.

PASSED AND ADOPTED at the regular meeting on 24th day of May 2022, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTACHMENT 2
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being CC Resolution No. 2022-32, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held May 24, 2022, and that same was approved and adopted.

ATTEST:
________________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
________________________________
Philip F. Sinco, City Attorney

Page 1 of 2 ends

Agenda Item No. 11

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of May 24, 2022
_______________________________ ______________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Introduction of Ordinance adding Chapter 8.14 of the City of Guadalupe Municipal Code to implement AB 1276 single-use foodware accessories and standard condiments

RECOMMENDATION
That the City Council introduce Ordinance No. 2022-501 adding Chapter 8.14 and amending Sections 8.50. and 8.50. of the City of Guadalupe Municipal Code implementing new state legislative requirements for single-use food ware accessories and standard condiments.

BACKGROUND
Every year in the United States, disposable food ware makes up an estimated 4.9 million tons of waste. Food accessories clog landfills, complicate recycling, and pollute streets and waterways in our communities. In an effort to reduce waste, on September 20, 2018, Governor Brown signed AB 1884, prohibiting full-service restaurants from providing single-use plastic straws unless requested by the consumer. On October 5, 2021, Governor Newsom signed AB 1276, which expanded on AB 1884 to require single use accessory food ware (e.g., utensils, chopsticks, straws, stirrers) and condiments to be provided only upon consumer request, among other related requirements.

DISCUSSION
AB 1276 prohibits food facilities and third-party food delivery platforms from providing single-use food ware accessories and standard condiments unless requested by the consumer. The bill requires jurisdictions to comply with California Public Resources Code Section 42272 and appoint an enforcement agency by June 1, 2022. The first and second violations of this Chapter are required to result in a notice of violation without a fine, and any subsequent violation shall constitute an infraction punishable by a fine of twenty-five dollars ($25) for each day in violation, but not to exceed three hundred dollars ($300) annually.

Philip Sinco

Page 2 of 2 ends

The enforcement section of Chapter 8.14 states that violations of the new chapter will be subject to issuance of administrative citations as provided in Guadalupe Municipal Code Chapter 1.10.

Accordingly, since this ordinance will be enforced by Code Compliance, the Director of Public Safety has been designated in the ordinance as the official primarily responsible for enforcement of the ordinance.

FISCAL IMPACT
The introduction and adoption of this ordinance will have a slight fiscal impact on the City that will be somewhat mitigated because the violations are subject to administrative citations and fines that are paid to the City.

ATTACHMENTS

1. Ordinance No 2022-501

Page 1 of 4 ends

ORDINANCE NO. 2022-501

AN ORDINANCE OF THE CITY OF GUADALUPE, CALIFORNIA ORDINANCE ADDING CHAPTER

8.14 TO THE CITY OF GUADALUPE MUNICIPAL CODE TO IMPLEMENT AB 1276 SINGLE-USE

FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
WHEREAS, the California State Legislature has recognized that littered plastic products have caused and continue to cause significant environmental harm and have burdened local governments with significant environmental cleanup costs (California Public Resources Code Section 42355); and
WHEREAS, according to the California Coastal Commission, more than 30 percent of all waste collected during its annual beach clean-ups is from disposable foodware and accessories; and WHEREAS, in October 2021, Governor Newsom signed into law California State Assembly Bill (AB) 1276 which expands on existing law prohibiting restaurants from providing single-use plastic straws unless requested by the consumer, by prohibiting food facilities from providing any singleuse foodware accessory or standard condiment, as defined, to a consumer unless requested by the consumer; and
WHEREAS, single-use foodware accessories, including napkins, straws, condiments, forks, spoons, sporks, knives, and other disposable flatware create waste and environmental hazards, and therefore should only be made available upon request in compliance with AB 1276; and WHEREAS, AB 1276 requires the City to authorize an enforcement agency to enforce the new state requirements; and
WHEREAS, the City of Guadalupe seeks to implement AB 1276 by authorizing an enforcement agency to enforce its requirements prohibiting distribution of single-use foodware accessories and standard condiments unless requested by the consumer on or before June 1, 2022.

NOW, THEREFORE, the City Council of the City of Guadalupe does hereby ordain as follows:

SECTION 1: Chapter 8.14 of the Guadalupe Municipal Code is adopted to read as follows:

Chapter 8.14 SINGLE-USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS

8.14.010 Purpose
The City Council finds and declares that the purpose of this Chapter is to comply with AB 1276 and mandate that all single-use foodware accessories and standard condiments be made available upon request only.

ATTACHMENT 1

Page 2 of 4 ends

8.14.020 Definitions
A. “Food facility” means an operation that stores, prepares, packages, serves, vends, or otherwise provides food for human consumption at the retail level.

B. “Refillable self-service dispenser” means a container or equipment that is used to hold disposable foodware accessories for customers to obtain at their discretion.

C. “Single-use foodware accessories” means disposable products intended for single or limited number of uses, used in the restaurant and food service industry for serving or transporting prepared, ready-to-consume food or beverages. Single-use foodware includes, but is not limited to, plates, cups, bowls, trays, hinged or lidded containers, straws, stirrers, lid plugs, lids, and utensils. This does not include disposable packaging for unprepared foods.

D. Standard condiment” means relishes, spices, sauces, confections, or seasonings that require no additional preparation and that are usually used on a food item after preparation, including ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar substitutes.

E. “Third-party food delivery platform” means a business engaged in the service of online food ordering and delivery from a food facility to a consumer.

8.14.030 Requirements for Food Service Vendors
A. A food facility shall only distribute single-use foodware accessories and standard condiments upon the request of the customer, unless a local, county or State emergency order is in effect requiring distribution of such single-use foodware accessories and standard condiments. However, employees are not prohibited from asking drive-through customers if they would like any single-use foodware accessories or standard condiments and providing the amount requested by the customer.

B. A food facility using a third-party food delivery platform shall list on its menus the availability of single-use foodware accessories and standard condiments and only provide those items when requested.

C. Single-use foodware accessories and standard condiments packaged for single use provided by a food facility for use by consumers shall not be bundled or packaged in a manner that prohibits a consumer from taking only the type of single-use foodware accessory or standard condiment desired without also having to take a different type of single-use foodware accessory or standard condiment.

8.14.040 Exemptions

Page 3 of 4 ends

A. This Chapter shall not apply to refillable self-service dispensers. A food facility may therefore make standard condiments and single-use foodware accessories available for customers to obtain as needed. A food facility is encouraged to use bulk dispensers for the condiments rather than condiments packaged for single-use.

B. This Chapter shall not apply to the following institutions or facilities, as defined under California Public Resources Code Section 42273:

1. Correctional institutions, which has the same meaning as in California Penal Code Section 7502.

2. Health care facilities licensed pursuant to Health and Safety Code Section 1250, et seq. or facilities that are owned or operated by a health care service plan licensed pursuant to Health and Safety Code Section 1340, et seq.

3. Residential care facilities licensed pursuant to Health and Safety Code Section 1200, et seq.

4. Public and private school cafeterias, as referenced in Health and Safety Code Section 113789(b)(1).

8.14.050 Enforcement and Penalties
A. Unless otherwise provided for in this Chapter, the City’s procedures for imposition of administrative fines, Chapter 1.11 is hereby incorporated in its entirety, as modified from time to time, and shall govern the imposition, enforcement, collection, and review of administrative citations issued to enforce this Chapter.

B. The first and second violations of this chapter shall result in a notice of violation, and any subsequent violation shall be punishable by a fine of twenty-five dollars ($25) for each day in violation, but not to exceed an amount of three hundred dollars ($300) annually.

C. The Director of Public Safety, or designee, shall have primary responsibility for enforcement of this Chapter and shall have authority to issue citations for violation of any provision of this Chapter.

D. The remedies and penalties provided in this chapter are cumulative and not exclusive, and nothing in this chapter shall preclude the City from pursuing any other remedies. The City Attorney may seek legal, injunctive, or any other relief to enforce the provisions of this chapter and any regulation or administrative procedure developed pursuant hereto.

Page 4 of 4 ends

SECTION 2: If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.

SECTION 3: This ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City Council hereby finds that this ordinance is not subject to CEQA in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and CEQA Guidelines Section 15308, because the new regulations, which strengthen requirements for the handling of solid waste, represent actions by a regulatory agency for the protection of the environment.

SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

SECTION 5: The City Clerk shall certify the adoption and publish this ordinance as required by law.

INTRODUCED at a regular meeting of the City Council held on the 24th day of May 2022, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
____________________ ___ ______________________
Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney

Guadalupe City CouncilMay 24, 2022

Guadalupe City Council
May 24, 2022