June 14, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 6 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, June 14, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20.
If you choose not to attend the City Council meeting but wish to make a comment during oral communications or on a specific agenda item, please submit via email to [email protected] no later than 1:00 pm on Tuesday, June 14, 2022.
Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.
The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.
1. ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
2. MOMENT OF SILENCE
June 14, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 6
3. PLEDGE OF ALLEGIANCE
4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.
5. CEREMONIAL CALENDAR
• Recognizing June 2022 - Pride Month Proclamation
• Juneteenth Proclamation
6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.
Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda items in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending June 8, 2022.
C. Approve the Minutes of the City Council Regular Meeting of May 24, 2022, to be ordered filed.
D. Approve the Minutes of the City Council Special Meeting of May 31, 2022, to be ordered filed.
E. Adopt Second Reading of Ordinance No. 2022-501 adding Chapter 8.14 of the City of Guadalupe Municipal Code to implement AB 1276 Single-Use Foodware Accessories and Standard Condiments.
F. Accept the Mandatory Commercial Organics Recycling Requirements – for informational only.
June 14, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 6 G. Adopt Resolution No. 2022-43, initiating proceedings for the annual levy of assessments for the Pasadera Landscape and Lighting District for Fiscal Year 2022/2023 and Resolution No. 2022-44, approving the Engineer’s Report for the Pasadera Landscape and Lighting District and declaring the City Council intent to levy assessments.
H. Adopt Resolution No. 2022-45 approving new pedestrian bridge signage.
I. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Planning Department report for May 2022
2. Building Department report for May 2022
3. Public Works/Engineering report for May 2022
8. CITY ADMINISTRATOR REPORT: (Information Only)
9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)
10. MAYOR’S REPORT- UPDATES
REGULAR BUSINESS
11. Adoption of Goals to Guide the Fiscal Year 2022-23 Budget.
Written report: Robert Perrault, Facilitator
Recommendation: That the City Council receive the results of the survey, entertain further public comment, revise the draft goals as may be necessary and then adopt Resolution No. 2022-46 approving the goals for completion of budget development.
12. Urban Drought Response.
Written report: Shannon Sweeney, Public Works Director/City Engineer Recommendation: That the City Council provide guidance to City staff on actions to address current local and statewide water conditions.
13. Introduction of an ordinance of the City of Guadalupe, California, amending portions of Chapter
3.20 of Title 3 of the Guadalupe Municipal Code related to Transient Occupancy Tax to increase the tax rate from 6% to 10% as well as increase the types of occupancy categories subject to the tax.
Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council introduce, for the first reading, and continue to the next meeting for second reading and adoption, an ordinance to increase the transient occupancy tax rate from 6% to 10% as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks, and campgrounds.
June 14, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 6
14. Calling and Giving Notice of the General Municipal Election to be held on November 8, 2022, and consideration of submitting to the Voters a Measure to increase the Transient Occupancy Tax Rate from 6% to 10% and increase the types of occupancy categories subject to the Tax.
Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council adopt the following resolutions required in conjunction with the general municipal election to be held on November 8, 2022, and for submission to the voters a measure to increase the transient occupancy tax rate from 6% to 10% as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks, and campgrounds:
1) Resolution No. 2022-47 calling and giving notice for the holding of a general municipal election on November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California, and for submission to the voters for approval of a question relating to the increase of the local transient occupancy tax from 6% to 10% until ended by the voters, as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks, and campgrounds; and 2) Resolution No. 2022-48 requesting that the Board of Supervisors consolidate the City's general municipal election with the statewide general election and requesting services from the County for election of the Mayor, two Council members, and the City Treasurer, and submission to the voters for approval of a question relating to the increase of the local transient occupancy tax from 6% to 10% until ended by the voters as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks, and campgrounds; and
3) Resolution No. 2022-49 establishing regulations for candidates’ statements; and 4) Resolution No. 2022-50 setting priority to the City Council for filing a written argument in favor of the measure relating to the increase of the local transient occupancy tax from 6% to 10% until ended by the voters as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks, and campgrounds, and directing the City Attorney to prepare an impartial analysis; and
5) Resolution No. 2022-51 providing for the filing of rebuttal arguments; 6) OR, in the alternative:
A. A resolution calling and giving notice for the holding of a general municipal election on November 8, 2022, for the election of certain officers as required by the provisions of the laws of the State of California; and
B. A resolution requesting that the Board of Supervisors consolidate the City's general municipal election with the statewide general election and requesting certain services from the County for election of the Mayor, two Council members, and the City Treasurer; and June 14, 2022 City of Guadalupe Council Meeting Agenda Page 5 of 6 C. A resolution establishing regulations for candidates’ statements; and 7) By motion, authorize the Mayor or two members of the City Council to work with staff on a written argument in favor of the measure relating to the increase of the local transient occupancy tax from 6% to 10% until ended by the voters as well as increase the types of occupancy categories subject to the tax to specifically include short-term rentals, RV parks and campgrounds.
15. FUTURE AGENDA ITEMS
16. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
17. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 9th day of June 2022.
____________________________________
Todd Bodem, City Administrator
Todd Bodem
June 14, 2022 City of Guadalupe Council Meeting Agenda Page 6 of 6
PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Wednesday, June 15, 2022, at 6:00 pm / Special Meeting
FY 2022/23 Budget Workshop Finance Department Workshop
Tuesday, June 28, 2022, at 6:00 pm / Regular Meeting
Water Standby Report Public Works Department Consent Calendar Bus Schedule Changes Public Works Department Consent Calendar Badawi & Associates Contract Renewal – Auditing
Services
Finance Department Consent Calendar
David Rose Contract Renewal – Building Inspector City Administrator Consent Calendar Pasadera Lighting District Public Works Department Public Hearing Guadalupe Benefit Assessment District Public Works Department Public Hearing Guadalupe Lighting District Public Works Department Public Hearing FY 2022/23 Budget Approval Finance Department Regular Business Parks / Facilities Lead Job Description Recreation & Parks Dept Regular Business Commercial Cannabis Business Completion Timeframe City Attorney Regular Business City Attorney Performance Evaluation Closed Session
Tuesday, July 12, 2022, at 6:00 pm / Regular Meeting
Associate City Planner Position City Administrator Regular Business Tuesday, July 26, 2022, at 6:00 pm / Regular Meeting
Le Roy Park Phase 2 Cost Estimate Discussion Public Works Department Regular Business Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Pasadera Public Infrastructure Dedication Public Works Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Pasquini Lease Agreement June 2022 Public Works Dept. Consent Calendar Recognizing Food Distribution Volunteers Ceremonial Calendar Facility & Parks Use Fee Schedule Changes Recreation & Parks Benefit for Unrepresented Employees Human Resources New Business Establishing a downtown residential permit
parking area in the 1000 block of Guadalupe
St.
City Attorney New Business
Cily of Guadalupe Guadalupe, California
Jroclamatiott
CITY OF GUADALUPE RECOGNIZING JUNE 2022,
AS LESBIAN, GAY, BISEXUAL, TRANSGENDER, AND INTERSEX PRIDE MONTH WHEREAS, the City of Guadalupe is the home to people of all backgrounds, including those who are lesbian, gay, bisexual, transgender, and intersex; and
WHEREAS, while our city, state, and nation have come a long way in our journey toward dignity, understanding, and mutual respect for all, we still have a long way to go in eradicating the prejudice and discrimination that lesbian, gay, bisexual, transgender and intersex people, and others face; and WHEREAS, hate speech continues to denounce lesbian, gay, bisexual, transgender, and intersex people and other members of the community; and
WHEREAS, the City of Guadalupe has been instrumental in informing the public and promoting these protections; and
WHEREAS, during the month of June, throughout the nation, numerous organizations, governments, and others, recognize the rights of gay, lesbian, bisexual, transgender, and intersex persons during Pride celebrations; and WHEREAS, each year in June marks the anniversary of the Stonewall Rebellion that gave birth to the modern movement to advance the rights of LGBTQIA persons, and those committed to justice and equality celebrate during the month of June the notable achievements and outstanding service that lesbian, gay bisexual, transgender, and intersex Americans make to our city, state and nations.
NOW, THEREFORE, BE IT RESOLVED, that by virtue of the authority vested in me as Mayor and on behalf of the City Council of the City of Guadalupe, I, Ariston Julian proclaim June 2022, as Lesbian, Gay, Bisexual, Transgender, and lntersex Pride Month, and encourages all people of the City of Guadalupe to advance the cause of equality for all lesbian, gay bisexual, transgender and intersex persons.
BE IT FURTHER RESOLVED, that each of us work towards achieving a safe community that appreciates its diversity in all its forms for generations to come.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Guadalupe to be affixed hereto on this 14th day of June 2022.
Ariston Julian, Mayor
Agenda Item No. 5
/s/
/s/
Prepared by:
Agenda Item No. 7B
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of June 14, 2022
Approved by:
Veronica Fabian
Finance Account Clerk
Reviewed b
Lorena Zarate
Finance Director
Todd Bodem
City Administrator
SUBJECT:
RECOMMENDATION:
Payment of warrants for the period ending June 7, 2022 to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.
That the City Council review and approve the listing of hand checks and warrants to be paid on June 15, 2022.
BACKGROUND:
Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 1 of 12
MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, May 24, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
1. ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM”, will be used for “Council Member” in these minutes.)
2. MOMENT OF SILENCE
Mayor Julian asked to remember 18 children, in grades 2nd, 3rd and 4th, and two teachers from Robb Elementary School in Uvalde, Texas who were killed, along with the shooter. The mayor also asked us not to forget the mass shooting that happened one week before in Buffalo, New York where 10 individuals were killed at a neighborhood grocery store. He further added, “Continued prayers for those in Ukraine and around the world impacted by this assault on this country and population.
Prayers and a moment of silence to those suffering through these economically devastating times.”
3. PLEDGE OF ALLEGIANCE
4. AGENDA REVIEW
There were no requests to change the order of the agenda.
5. COMMUNITY PARTICIPATION FORUM
Shirley Boydstun
I was hoping to have the opportunity to address the whole community, but we’ll get this communication straightened out one of these days. I want to talk about the upcoming Memorial Day. Years ago, in 1868 it was known as “Decoration Day”. That’s when after the Civil War, people decided to decorate the graves of both the Rebels and the Yankees. It was kept up and grew until 1971 when it became officially, “Memorial Day”. As you know, the symbol is the “red poppy”. I have the privilege of having a few available if anybody wants some. They aren’t sold. People give a Agenda Item No. 7C
May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 2 of 12 donation for the privilege of wearing them. I’ll leave them here and Amelia (Villegas) will kindly accept any donations you want to give.
Remember, Memorial Day is not just all hamburgers, hot dogs and a beach day. It’s a remembrance of our soldiers going way back to the founding of our nation. Our soldiers, our veterans, both men and women, are dying out rapidly. The younger ones have much better treatment, and most are able to be home and not in VA hospitals. These poppies are made by veterans in the hospitals, and all the monies donated goes back to the veterans. So, it’s a good thing. I am told that they’re fearful that, in the next year or so, they won’t have this opportunity to make them. There just aren’t enough veterans left in the hospitals. Thank you for this opportunity.
Mayor Julian asked about the ceremony at the cemetery. Ms. Boydstun said that the Memorial Day ceremony will be at the cemetery on Monday, May 30th, beginning at 11:00 a.m.
Robert and Teresa Doty (the following letter was read by Mr. Doty):
Mayor Julian and honorable members of the Guadalupe City Council: My wife and I are writing you today about a grave concern of ours. That is our Guadalupe Fire Department. As citizens of our community, it has been brought to our attention that our members of the fire department are being threatened with massive pay cuts, having to give up their overtime limits in violation of the Fair Labor Standards Act (FLSA) and attempts to change their work schedule to favor the city while having to work half days, sporadic shifts with the threat hanging over their heads “OR ELSE”. Our firefighters have faced harassment at the workplace, retaliation, investigations, and have no representation.
They are literally fighting to keep their jobs.
Under YOUR direction, the city has stated that they are fine with downgrading our fire department to volunteer status. If this were to happen, lives will be lost due to vastly increased first responder response times from surrounding agencies. This is simply not acceptable. As a 36-year veteran (retired) fire captain of a very large fire department near here, I can personally state that volunteer fire departments in the western USA simply do NOT WORK. During the normal M-F workday you will rarely see a response from volunteers. Same with nights. Same with weekends. That is why the trend statewide is to disband all volunteer and go to full-time paid professional. Not to mention the level of training, care and professionalism you receive. Anyone can jump in and drive a vehicle to an emergency scene, but the care stops there when comparing full-time paid, highly trained and certified, sworn fire personnel vs volunteer who have limited training. WE ARE NOT FINE WITH THIS CARELESS DECISION OR THREAT from this council to disband and switch to volunteer status. Lives and property will be lost and also all homeowners insurance rates will skyrocket. It all comes down to the simple fact that quick response times, and trained professionals save lives! We will not have that with volunteer firefighters!
It has also been brought to our attention that the city is going through the hiring process and creating a new “emergency manager-grant money coordinator” position or something along those lines.
From what I also understand, this position would be well north of $100,000 in salary. I ask, would it not be better served to restore the fire chief position and give him or her the added responsibility of pursuing all the federal grants that are out there? Has there ever been an attempt by the city of obtain any grant money in support of our fire department? Starting with new equipment such as a new fire engine to replace the 22-year-old frontline engine and a new fire station for our firefighters? May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 3 of 12 Also, I am aware that our fire department sends crews out on strike teams as mutual aid to the state during fire season. What happens to the “6% admin fee” fund acquired for these services? Have any of you visited our “fire station” recently? To say we are in need of upgrading is an understatement and needs to be addressed. Do we have a fund in place to replace old worn-out equipment? What are your future plans? Is ANYTHING along these lines budgeted? ….With the addition of the Pasadera tract to the city along with the additional tax revenue that comes with it, why are we even having this discussion of lack of funding or cutting of services…especially when it comes to our public safety? When Pasadera was approved many years ago, it was supposed to SAVE the city.
My advice to all of you:
1. CEASE AND DESIST the harassment of our firefighters. I’m sure there are many civil attorneys out there what would lick their chops at the chance to go after the deep pockets of a city jurisdiction.
2. Change the recruitment and job of the so called newly created position of emergency manager to Fire Chief and federal grant coordinator and let them do their job of bettering our fire department and city services.
3. Do not even consider downgrading our fire department to volunteer…this is not acceptable, and lives will be lost.
In closing, it is obvious to us that what the fire department needs in this city is an advocate and someone to represent them. This will ensure that the citizens of this community will be safely taken care of. Thank you for your consideration. (Name & address given)
Josylyn Flowers
(Note: Ms. Flowers was not present when called upon to speak during Community Participation.
However, after Chief Cash gave his Director of Public Safety report, Ms. Flowers returned to the meeting. She said she had been at the Mary Buren Open House which lasted longer than anticipated and asked to be able to speak. Mayor Julian allowed her time to speak.) My name is Josylyn Flowers. I’m a resident of Guadalupe and have been a member of this community for three (3) years. I’m here tonight not to make accusations or read off a heated statement. I’m here to ask questions to which I’m hopeful you’ll be willing to provide me answers, truthful and clear answers.
I’m very aware that there are two (2) sides to every story and, perhaps, some information that we, the community, are not privy to since we are not a part of the council. However, in situations like these, I find myself not placing blame but asking questions, asking “why”. Why is the City’s fire department asking for a chief to support them in their role and to speak on their behalf? Why are we, or shall I say, the City denying it? Is it due to city funding? If that is the case, where are the funds from the builders’ tax from the Pasadera community? Is that not a thing? Are there not grant fundings available? Surely there must be, especially, since I personally know there have been many grants available to this community in the last few years. Is it because there will be someone who May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 4 of 12 will then be speaking up on their behalf? Perhaps holding the City accountable to make sure that all PPE and equipment are up to code to help them do their job to the best of their abilities? I’m also hoping that you can shed some clarity on a more serious issue, that being the accusation made regarding the firefighters being pushed to leave and create and I quote “create a volunteerbased fire department as a city-wide cost saving measure”. I question, at what cost? Community members waiting an additional time in a life or death emergency? A volunteer fire department may work in an extremely small town but how much have we grown in the last five (5) years? And as far as I know, we’re still growing. So, where does that leave us? Hoping that CalFire, right up the way, isn’t on their own call when we need them? Hoping that in an emergency, we, the City of Guadalupe, do not become an afterthought?
Perhaps this has all been exaggerated or misinterpreted, spread like a wildfire, if you will. Maybe this is an ongoing thing, history from six (6) to seven (7) years ago, and I am missing the facts because I am new to this town. But it seems to me that maybe the issue is the lack of transparency and clarity to the community. What I am clear on is that the fire department are the first to show up in an emergency and deserve to be treated as such. And if statements, such as, and again I quote, “You need to take a pay cut…you need to work less overtime…and dismantling the fire department” are, in fact, true, we are on a fast track to a serious issue in this community as we continue to grow.
It can’t be both ways, City Council. You can’t approve more growth of a community without the growth of vital components to keep this community safe. I am requesting a written response to these questions I’ve asked tonight. I look forward to hearing from all of you and I appreciate allowing me the time to speak.
Mayor Julian said, “Josylyn, before you came in, we said that we can’t comment on anything during Community Participation. We heard you. Our staff heard you.” Ms. Flowers said, “I appreciate it.
Thank you.”
CM Ramirez said, “One thing I want to say is that I definitely advocate to check out the online goal setting that happened last week. Next week, we’re actually going to set the City’s goals that will inform the budget process. So, next Tuesday, May 31st, at 6:00 p.m. we’re going to have a special meeting here, and all of that informs the budgetary process. So, all these concerns definitely should be brought up at that time as decisions will be made for the next year’s budget.” Stephanie Corona
(After Ms. Flowers spoke, Ms. Corona asked to speak and was allowed to do so.) I’m speaking on behalf of my parents, small business owners here in the City of Guadalupe, as well as other business owners here. We are just really concerned over the fact of this idea of having the firefighters defunded and not really having them around here. That idea scares a lot of usjust because it is many restaurants. Fires can occur and, obviously, if they’re here, response will come in quicker. Some businesses are two stories with residences up on top and businesses below.
It doesn’t make sense that we’re going to have to wait 20 minutes, or maybe 45 minutes for firefighters from different cities and towns to come and respond to our emergency. Not having them May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 5 of 12 around here kind of scares us. So, that’s a concern we all have. Having them trained in EMT, as well.
If you call for a health emergency, and having the firefighters have some kind of experience, like in the medical field, EMT-wise and having them actually help save a life instead of waiting 30 minutes to an hour for an ambulance from Santa Maria or Arroyo Grande to come over here and help out.
It’s Guadalupe. It takes time to come here. So, why are we going to wait for them to come over here when we can have them around, as well? Thank you.
6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting, unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending May 18, 2022.
C. Approve the Minutes of the City Council Regular Meeting of May 10, 2022, to be ordered filed.
D. Approve the Minutes of the City Council Special Meeting of May 11, 2022, to be ordered filed.
E. Accept the April 2022 Financial Report.
F. Adopt Resolution No. 2022-40 filing the Notice of Completion with the County Recorder, and to approve the five percent retention payment to V. Lopez Jr. and Sons (V. Lopez) for the 2021 Trunk Main Improvement Project.
G. Adopt Resolution No. 2022-41 filing the Notice of Completion with the County Recorder, and to approve the five percent retention payment to Quincon Inc. for the Le Roy Park and Community Center Rehabilitation Project.
H. Adopt Resolution No. 2022-42 – Property Tax Exchange Agreement for 4146 Eleventh Street Reorganization Annexation with the City of Guadalupe (LAFCO 22-03).
I. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Public Safety Department:
a. Police Department report for April 2022
b. Fire Department report for April 2022
c. Code Compliance report for April 2022
2. City Treasurer’s report for April 2022
May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 6 of 12
3. Recreation and Parks report for April 2022
No items were pulled. Motion was made by Council Member Ramirez and seconded by Council Member Cardenas to approve the Consent Calendar. 5-0 Motion passed.
7. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem’s brief comment: “Thank you, Mayor and Council, for all that you do.”
8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Before Chief Cash gave his report, Mayor Julian said, “You were in the city, Uvalde, Texas, where today’s shooting occurred. Is that right?” Chief Cash said, “Yes, I was sent there about three years ago teaching with FEMA. I am an emergency preparedness instructor, nationwide and international.
We were sent there to instruct the city and schools in active shooter situations. We saw some of the officials on TV talking. We spoke and taught some of those officials. We spoke at their community college and some of the schoolteachers from that school were also there. I’ve been in contact with some of the officials that are there on the ground in Texas and some back in Washington, D.C. that I also taught with. We offered not only our condolences but that I would come out there personally to see if there was anything I could do and set up relief efforts. Their town is extremely similar to Guadalupe, in their demographics, size and they’re not that far from the Mexican border. Small town, great people. One of the industries around Uvalde is game-hunting ranches. Visitors pay to hunt game on the preserves. To have that in the city limits and then have this kind of shooting is very telling and disturbing. We’re staying in contact and will keep you posted.” Chief then went on to give his report.
Had a staff meeting today with police and fire. We discussed some of the future things that we’re doing…things that are exciting from a command level…some of the things we have going on. We discussed staffing, budgeting. Thank you to City Council and staff from our budget meeting. Council really listened and paid attention. I expressed that to the staff, and we appreciate having that kind of input.
As of May 2022, there have been 38 school shootings in K-12, colleges and universities. That’s just as of May.
Yesterday, we made an arrest of embezzlement charge at Clay Septic. This is public knowledge.
Amount embezzled was $500,000.
Tobacco License Permit Directive – Guadalupe went from an “F” grade by the Santa Barbara Tobacco Initiative Health Department. Since we instituted the permit process and working with our businesses to get rid of cigarettes for small children, we are now “A+”. We’re now being touted to go around the County to give presentations on how to do it. That’s a very nice pat on the back for May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 7 of 12 our Council and the City. We’re now at 100% compliance with our businesses, and that’s as great working relationship.
A graffiti task force is being formed. We recently got hit at the Royal Theatre and two other places.
We’re working with Parks & Rec with Hanna (Fuentes), GBA, Dr. Handl from the School District and our Council. We discussed the format today and we’ll be working closer with Parks & Rec for some long-term possible solutions. Philip Sinco is also part of this graffiti task force. We’ll utilize his prior Santa Maria Attorney’s Office expertise to litigate our code compliance cases.
There was a school lockdown last week. It was thought to be an active shooter situation. Shots were heard fired. School went on lockdown. We notified them that sound travels. The shots came out of Treasure Park area and did not affect the school. We were able to open up the school immediately.
One thing we do want to emphasize to our parents and community members is that “if you see something, say something”. We do have our Crime Stoppers and we do monitor social media.
Everyone needs to take responsibility.
Person who vandalized Mary Buren School was arrested. That information will be circulated stating the person was arrested.
We have a flyer for the 4th of July. We asked for community input. A citizen volunteered time all day to put together a flyer. We’ll do our own mailing for this flyer.
9. MAYOR’S REPORT- UPDATES
The mayor asked CM Cardenas to speak on Item #8 – Ribbon Cutting. She said, “At O’Connell Park, broke ground yesterday for the playground equipment. We haven’t had a playground in years. On June 3rd construction would be finalized and a ribbon cutting ceremony will be held.” Mayor Julian also said, “The REACH strategy meeting is to be held at the Toyota of Santa Maria conference room tomorrow, May 25th from 9:30 a.m. to 11:00 a.m. Todd Bodem will be attending this economic development roundtable discussion.”
REGULAR BUSINESS
10. Auditorium Use Application/Agreement.
Written report: Hannah Fuentes, Recreation Services Manager Recommendation: That the City Council adopt Resolution No. 2022-32 approving a new Auditorium Use Application/Agreement pursuant to the recommendation of the Recreation and Parks Commission.
Ms. Fuentes said, “Before I talk about the adjustments you wanted to be made, I want to mention that there was one additional part that was not on the original Agreement: a timeframe for documents to be turned in. It’s standard in most cities that do facility rentals to have these May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 8 of 12 timeframes. We’re a little generous with the due dates because most cities generally have 60 or 90 days. But given the community and everything, we tried to make it as reasonable as we could for this community. So, most timeframes are 30 days, and some are even two (2) weeks prior. We thought that was pretty reasonable. If there are any recommendations for different timeframes or days, let me know and I can make the changes.”
“The following were corrections that the City Council previously recommended:
“Conditions of Use”
“A.11.” – Removal of the section related to handing out of keys to the auditorium. Any non-profits that would be using the auditorium on a consistent basis would need to formalize an MOU with us. “D.1” – Security Standards: spelled out the number of security guards needed per number of people and if alcohol would be used.
“E.4 .a)” – Remove reference to “canopy”. May not be able to contain people in a certain spot and Fire Department has some occupancy issues. I’d be looking for direction as far as what you would recommend. I just dropped the canopy part and left it general, saying that ‘alcohol could be consumed within the courtyard area’. I’d ask for direction what you would recommend for a barrier or fencing. Or public safety might have a recommendation on what would be safe for everybody in case of an emergency.
Another point was alcohol in the auditorium. CM Cardenas had previously brought up ‘if alcohol is not allowed in the auditorium, how would it be brought into the kitchen?’ It’s not really bringing it into the auditorium that’s the issue…it’s more on the hardwood floors. So, I changed the wording to “Bottles for champagne toasting, specifically, can come onto the hardwood floors but would need to be removed immediately after. And any bottles that are brought in for the bartender or alcohol caterer can come in thru the auditorium but not on the hardwood floors. They can use the vinyl flooring walkway from the city hallway that goes into the kitchen. “F.6. Tape has to be wall-safe tape. There are a lot of tapes that don’t leave marks on the walls.” Mayor Julian said, “For the barrier, I’d look at plastic fencing. Say something like ‘Those consuming alcohol have to remain within that fenced area. Others outside that area must go through the regular building entrance instead of coming from the back.’ Some kind of plastic barrier that’s approved by the Fire Department so it’s not something that could get in the way of someone trying to exit the building if there was a fire.”
CM Ramirez asked, “Is there a way to have a clause about ‘weather permitting’? If we have rain, and the renter will have alcohol, can we have an alternative based off weather if we’re taking out having a canopy?” Ms. Fuentes said, “I don’t think it’s striking canopy out, specifically. If the renter wanted a canopy, we would get Public Safety’s recommendation on its safety but it’s not a May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 9 of 12 requirement to have a canopy. That was more of the issue.” (CM Ramirez said that he thought with the changes, canopies weren’t allowed.) The mayor said, “In January, if the renter wants to serve alcohol, one canopy won’t work. We may have to test it out to see what will work.” Motion was made by Council Member Costa, Jr. and seconded by Council Member Ramirez to approve Resolution No. 2022-32 approving a new Auditorium Use Application/Agreement. Roll Call: All Ayes Motion passed.
11. Introduction of Ordinance Adding Chapter 8.14 to the City of Guadalupe Municipal Code to Implement AB 1276 Single-Use Foodware Accessories and Standard Condiments.
Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council conduct the first reading (by title only) and introduce Ordinance No. 2022-501 adding Chapter 8.14 to the City of Guadalupe Municipal Code to implement AB 1276 single-use food ware accessories and standard condiments.
City Attorney Sinco gave a brief background on this topic. On September 20, 2018, Governor Brown signed AB 1884, prohibiting full-service restaurants from providing single-use plastic straws unless requested by the consumer. Governor Newson signed AB 1276 on October 5, 2021 as a follow-up, expanding AB1884 to require single use accessory food ware (e.g., utensils, straws, stirrers, etc.) and condiments to be provided only upon consumer request, along with other requirements.
He then said, “This change takes effect June 1, 2022 and requires all cities to designate an enforcement agency to enforce certain penalties which are essentially infractions. The bill doesn’t state whether they’re to be criminal or administrative, but most cities have interpreted to mean they’re administrative citations. We’re designating the Director of Public Safety, Chief Cash, as the official responsible for this ordinance’s enforcement. It would mostly fall on Code Enforcement. The first and second violations are required to result in notice of violation and not a fine. This is not intended to be overly punitive but more educational in the roll-out. Subsequent violations will be punishable by infractions of $25.00 a day each day in violation not to exceed $300.00 annually.” City Attorney Since added, “This expansion of the initial bill is an attempt to control unnecessary waste. It’s not like we have a choice. We have to designate an enforcement agency. The ordinance mimics state law which designates the Department of Public Safety as the enforcement agency.” Motion was made by Council Member Ramirez and seconded by Council Member Robles to introduce Ordinance No. 2022-501 adding Chapter 8.14 of the City of Guadalupe Municipal Code to implement AB 1276 single-use food ware accessories and standard condiments. Roll Call: All Ayes 5-0 Motion passed.
12. FUTURE AGENDA ITEMS
CM Ramirez: for the 6/14 meeting, have a proclamation for “Pride Month”.
May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 10 of 12 CM Costa, Jr.: I said at our last meeting, there were three meetings in a row that fire department has been here. I’d like to say again to get them on the agenda so we can talk about all this so we can respond back.” Mayor Julian said, “It’s happening…maybe tonight something will happen.” CM Costa, Jr. added, “I’d like to see that.” The mayor said, I think we all would.”
13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Robles:
Josh Rodriguez, wrestler and native of Guadalupe, finished second at the U.S. Open last month in Las Vegas. He has a spot in the trials to be held in Iowa this weekend. It would be nice to give him a proclamation recognizing him. He graduated from North Dakota State, lives in Pennsylvania and is associated with a wrestling club with Penn State.” Mayor Julian added, “If we can get him here in town to receive it.”
CM Ramirez:
CM Cardenas and I zoomed the Santa Barbara Board of Supervisors meeting last Wednesday. It was six (6) hours long just the agenda item about the Santa Maria-Guadalupe Levee Trail. There was minimal compromise needed. All five (5) supervisors agreed to move forward to the next step on this project. That’s a big feat to get all five on it. The next step needed would most likely be architectural design. This project is using the levee that runs from Santa Maria and Guadalupe along the Santa Maria River and hoping to make that into a bike/ pedestrian walkway. Mr. Quayle, a longtime instructor in Guadalupe, had a rapid-fire of students give their feedback on what they’d like to see. That was really swaying for the supervisors to hear from the youngest of residents to come in and talk. That’s one long-term project. Another long-term project is to get the trail to, hopefully, connect to the beach. Little by little we’ll get that going.
Mayor Julian said, “…people on YouTube and zoom speaking on behalf of the City. It’s important that we did take a stand and you two represented the City. This is a 30-year project in the works.
There used to behalf marathons there. This opens opportunities in Guadalupe, especially if we’re looking at expansion of a camping area on the northside of town. Thank you to CMs Cardenas and Ramirez.” CM Ramirez added, “Joan Hartman and Steve Lavagnino were instrumental to make this happen. Being able to hear both of them being able to have real good dialogue with one another and be able to see both sides. There’s a lot of work yet to be done.” Mayor Julian:
SBCAG met last week. The Black Road and Hwy 166 lighting should be completed by 12/31/2022.
APCD will be having more air purifiers available for Guadalupe. There’s a long list of people waiting.
This Thursday, Mando Valdez, who has a program in Fresno for youth, folklorico, and art, will be coming to Guadalupe to talk about a plan to bring a Theatro presentation on COVID to town. The kids actually do the theatre presentation. In San Joaquin Valley, there are a lot of deaths in the May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 11 of 12 Latino community. The kids actually lost family members to COVID and there’s suicides related to all of that. Those kids are part of the play that we hope to bring here in June.
The Leo’s had a breakfast for the senior citizens this past Saturday, May 21st. That turned out well.
They want to do this once a month and prepare breakfast for the seniors there at the Senior Center.
This past Sunday, a group out of the SLO Theatre group to the Royal Theatre. Chaucey Ramirez is putting together that program to bring theatrical groups, once the theatre is built, to do presentations, training, having local residents participate in theatrical plays. There were about 50 people here. A very enthusiastic group, including a lot of folks from Pasadera which was good to see.
CM Ramirez said, “As a reminder there are two (2) special City Council meetings coming up: on Tuesday, May 31st, is the second goal setting meeting, and that feeds into our meeting on Wednesday, June 15th, which is our budget workshop. We will be going line-by-line, a large picture of all areas, public works, public safety, parks and recreation, etc. All that comes into play then.
People can have a chance to have their voices heard.” The mayor added, “The challenge for this community…talk about transparency. At the goal setting workshop last week, there was one (1) person.” CM Ramirez said, “All presentations are online showing the department heads’ visions for what they want to see for next year. That’s available on the City’s website. At the May 31st meeting, the City Council will weigh in on all the goals presented. This is open to the public as is the budget workshop on June 15th.” Mayor Julian added, “If you look at the package that’s online, today’s City Council agenda, you’ll see the special meeting minutes that go through all the items discussed in the public meeting which were prepared by Amelia Villegas, City Clerk. It talks about everything that staff presented.”
14. ADJOURNMENT TO CLOSED SESSION MEETING
The meeting is being adjourned to closed session. Items to be discussed: Conference with Legal Counsel-Anticipated Litigation. Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 and subdivision (e)(3): three (3) cases. Liability Claims – Claimant:
Santa Barbara County Flood Control and Water Conservation District.
Motion was made by Council Member Ramirez and seconded by Council Member Robles to adjourn to closed session. 5-0 Motion passed. Meeting adjourned to closed session at 6:53 p.m.
CLOSED SESSION
15. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9 and subdivision (e)(3): three (3) cases.
May 24, 2022 City of Guadalupe Council Meeting MINUTES Page 12 of 12
16. LIABILITY CLAIMS
Claimant: Santa Barbara County Flood Control and Water Conservation District Agency claimed against: City of Guadalupe
17. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa, Jr. and seconded by Council Member Ramirez to adjourn to open session. 5-0 Motion passed. Meeting adjourned to open session at 8:09 p.m.
18. CLOSED SESSION ANNOUNCEMENTS
Conference with Legal Counsel – Anticipated Litigation
No reportable action.
Liability Claims
The City Council voted unanimously (5-0) to deny the claim filed by the Santa Barbara County Flood Control and Water Conservation District.
19. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Cardenas to adjourn. 5-0 Motion passed. Meeting adjourned at 8:10 p.m.
Prepared by: Approved by:
___________________________________ _____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 1 of 16
MINUTES
City of Guadalupe
Special Meeting of the Guadalupe City Council
Tuesday, May 31, 2022, at 6:00 pm
at
City Hall, 918 Obispo Street, Council Chambers
and
DoubleTree by Hilton Hotel Portland
1000 NE Multnomah Street
Portland, Oregon 97232
(room number will be available at the front desk upon request)
1. ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All members were present with CM Ramirez on zoom. (Note: The abbreviation “CM” will be used for Council Member in these minutes.)
2. MOMENT OF SILENCE
Mayor Julian made brief comments about the young students being buried in Uvalde, TX today amidst all that is happening now.
3. PLEDGE OF ALLEGIANCE
4. COMMUNITY PARTICIPATION FORUM
Mayor Julian mentioned that are several emails that were on the back table in the chambers and would also be a part of the minutes of this meeting.
Joslynn Flowers
I am a resident of Guadalupe and I’ve been a member of the community for three (3) years. I’d like to address the concern regarding the budget item from draft goal #1 – “Adequately fund and allocate staff for Recreation and Parks Department, including a permanent recreation manager and Agenda Item No. 7D
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 2 of 16 maintenance positions.” According to my understanding, the current position is being funded by a Covid relief/grant which lasted 18 months and now we’re looking to fund this position fully moving forward from the City’s budget.
I spoke with HR who informed me that currently the salary is around $66,000 annually which upon my web research on parks and rec management salaries, many of the parks and rec managers’ salaries is currently between $39,000, the 25th percentile, to $61,000, which is the 75th percentile.
This is based on city size, of course, with the top earners making $73,000 annually in Los Angeles, a difference of only $7,000 annually. And we can all agree that we’re nowhere near the size of LA.
Upon speaking with HR, I was given the estimate of $66,000 annually. Does the $66,000 annually include benefits or is that the base pay?
I do believe that having a parks and rec manager is important as we continue to grow. I believe over time, given the City’s continued growth and involvement in local events, such as city sports, community celebrations like Cinco de Mayo and venue rentals, the City will be able to generate revenue which can fund this position at that salary. Until then, I believe a livable wage, as the starting point, with growth as the City continues to grow, would be the best source of action at this time.
I would like to propose that we re-evaluate the salary for the parks and rec management position.
Perhaps take some of that salary budgeted and look at other places it may be beneficial for the City, such as a Fire Chief. Thank you for your time.
Emails:
Garret Matsuura: I will be unable to attend as my son’s school volleyball banquet is tonight but regarding tonight’s meeting, I wanted to send a brief note to say officially that the GBA fully supports increased engagement with the City.
Aniela Hoffman:
Dear City Council, thank you to Mayor Julian and the city council for this opportunity to share ideas ad concerns. My name is Aniela Hoffman, and I am a resident of the Pasadera community. I would like to address item #6 of the City of Guadalupe Goal Statements Draft regarding public safety, specifically the funding of the fire department and paramedics. I see our beautiful city growing and wonderful plans that will increase business revenue. I also see many plans to better the quality of life for residents such as the plans for parks and rec and infrastructure. As a resident I appreciate each of these, but I am also acutely aware of how far Guadalupe is from the nearest hospital.
Emergency services are vital to the residents. Funding these services as a priority can mean the difference between life and death in the event of cardiac arrest, an accident, a house fire or thousands of other examples. Seconds matter and I know that life saving measures begin when paramedics arrive to help, not when they reach the hospital. The same is true with a fire. Every second is critical.
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 3 of 16 I notice with each statement on item #6 regarding staffing and equipment, that they were qualified with the clause “as budget permits.” These are the only areas with this qualification. Nothing is more important than the safety -- and the very lives -- of our families, friends, neighbors, and all of the residents of Guadalupe. I would rather that lives be saved than to have a park improved or a street repaved. I also believe that an underfunded fire department will cost individuals, businesses, and ultimately the city more money in the long run. Guadalupe will be less appealing for families and businesses if insurance premiums raise and will likely harm the sought-after growth. Ensuring the safety of our city’s residents with well-funded professional fire fighters and paramedics is an investment in our City and one that will benefit each of us. We never know when we will need these services, and we cannot just be safe until an emergency occurs. Thank you.
REGULAR BUSINESS
5. BACKGROUND INFORMATIONAL WORKSHOP RELATED TO THE SETTING OF GOALS FOR THE FY 2022-23 BUDGET.
Mr. Bob Perrault, facilitator, gave the background of this process before going into proposed goals:
Goal setting is a very important part of the budget process. It’s a way of setting standards that can be evaluated as a part of the ongoing review of the budget. The goals are visionary, in some cases, and can encompass more than one year. They should be important, not only to the City Council, staff but to the community. They should be measurable. Once the entire process is completed and the goals are adopted, they should serve as guideposts for the actual development of the budget. That’s what we’re all about today. So far, the Council has received reports from its staff, in terms of operational status reports from each department. This would give the council members and the community a starting point to generate the goals.
The next part of the assignment was a homework assignment. Council members were asked to propose up to five (5) goals with supporting projects. These were done and sent into the City Administrator on May 20th. The next step, which I performed, was reviewing the draft goal statements and synthesizing them to ensure that replication wasn’t an issue. It would be contrary progress if you ended up with 20 goals saying the same thing. Where there were common themes and common ideas, I synthesized where I could and attempted to put them into the draft goal statements that are attached to the staff report. More detail will be given shortly.
Each of those draft goal statements were also supported by implementation projects. I mentioned before that there are nine (9) goals in the attachment. I want the Council to be aware that there is no priority associated in the numbering of the goals but just to serve as identification for discussion purposes.
The next step is to review the goal statements and have the Council modify or add to them, as may be necessary. Then by consensus, come up with the list of still draft goals. The next step, which we could complete tonight, would actually be the Council rating those goals so there’s some sense of what the priorities actually are. Following that, we’ll do a public survey of those same goals and have that survey sent out to the members of the public and ask them to review and rate the goals, too. Also, adding any comments that they might want to add.
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 4 of 16 This is a workshop meeting so if there are…as we go through this process, Mr. Mayor, not only if council members have questions and comments, but certainly if community members have questions or comments, I would entertain them.
Once this list is finalized, it will be placed on a regular council agenda for adoption. Once those goals are adopted, as I mentioned, it will then provide staff with direction in the completion of the budget.
It’ll also be important to add that once the budget has been approved…remember the budget and the goals are living documents. The budget and the goals serve as the City’s operating plan. They should be evaluated on an ongoing basis during the fiscal year, at least quarterly to determine what kind of progress has been made in terms of the budget and the operational plan, as well as the goals themselves. Those discussions would also provide the Council with the opportunity to modify, as would be necessary.
Mr. Perrault then asked the Council if there were any questions and then following that, a discussion occurred with the Council on the draft goals as presented. Mayor Julian verified that CM Ramirez, who was on zoom, was fully connected and he was. The mayor then asked the Council if there were any questions and said that the presentation was very well explained.
The next step in the process was Mr. Perrault going over the draft goal statements and the supported projects for implementation.
1. Continue to develop and grow the Recreation Department by providing sustainable programs and facilities for the Community.
- Adequately fund and allocate staff for Recreation & Parks Department, including permanent recreation manager and maintenance positions
- Develop facilities master plan for park improvement and maintenance for existing parks and those in the pipeline
- Increase recreational programing for use of facilities utilizing community priorities and coordinating with recreation/sports entities
Mr. Perrault: “As you are all aware, there are a number of projects, grant-funded projects that are currently in the pipeline. As you develop your budget, it is important to outline a maintenance program and to include these costs in the budget.”
2. Develop and maintain a balanced budget for FY 22-23 Budget providing priority municipal services and securing the City’s financial future with adequate reserve funds. - Identify and allocate funds to be used to meet General Fund Reserve Goal of 15% - Develop capacity and implement monitoring program to be sure contracted cannabis commitments are met
- Review revenue generation options for General Fund including possible Transient Occupancy Tax increase
- Provide staffing and complete implementation of new Finance software program - Develop and provide for Council review quarterly reports on City finances and goal progress May 31, 2022 City of Guadalupe Council Meeting Minutes Page 5 of 16 Mr. Perrault: “There has been some discussion about developing a city-wide landscape maintenance district that might help facilities costs.”
3. Create and implement economic development strategies for the City of Guadalupe that will promote the development and maintenance of a strong business sector including business retention, attraction, tourism marketing and revenue generation. - Work cooperatively with the Guadalupe Business association to identify a strategy for business retention and attraction.
- Identify and apply for grant funding for the creation and staffing of a business support program Mr. Perrault: “Economic development is all about strong communication between your various business sectors and the community at large. To do this will probably take more than the administrative staff that you have on board at present. That’s why grant funding for the creation of that effort is so important.”
4. Support the efforts to attract businesses to Pasadera Commercial Area to help create employment opportunities, provide local services identified by residents and generate tax revenue.
- Develop a team comprised of a council member, planning staff, City Administrator and consultants to support project proponents in their efforts to attract potential businesses to the commercial area
- Advocate for the completion of the necessary infrastructure to support the development of the commercial area using communication between CalTrans, Santa Barbara County Association of Governments (SBCAG), the City’s Development Team and DJ Farms Mr. Perrault: “There is a big desire on the part of the City to see the areas developed that have been set aside in the Pasadera project for business purposes. But one of the roadblocks that needsto be eliminated is, obviously, improvement of the access. That’s only going to come about with the cooperation with CalTrans, City and SBCAG. Because, as we all know, that street is a state highway. So, that’s not something you can perform on your own, though, that’s something you wish you could.”
Mayor Julian: “GBA should be a part of a team that’s working on this area here. Also, on SBCAG, there was an issue with property in Carpinteria, bluffs on the left side. There was significant opposition from the community of Carpinteria, especially pilots, hang gliding. And there was substantial opposition to what CalTrans and SBCAG wanted to do. This is an incident where the community said they didn’t want the landscape changed because it would impact their flying.
Because of that, $11.0M went down the tubes. SBCAG didn’t go forward with any of those renovations. It’s important for us to involve this association and Los Amigos de Guadalupe in this area here.
One other point. You said these can be mixed up, these goal statements, in terms of priority.
Because ‘Recreation’ was the first doesn’t mean that it is the first priority.” Mr. Perrault then said, “One of the reasons I included this one right after ‘Economic Development’ is that it’s a part of economic development, to a certain degree.”
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 6 of 16
5. Ensure that Public Facilities and Infrastructure (streets, water, wastewater) are capable of meeting current and future needs of the city.
- Continue to maintain and update facility master plans including: Streets, Wastewater, Water and Capital Improvement Plan
- Prioritize City facilities in urgent need of city repair and identify costs and timing - Seek Grant Funding to assist with the above
- Develop and implement adequate staffing plan for the Department of Public Works Mr. Perrault: “At the last meeting, Public Works Director said that the Water Master Plan was recently updated, but the Wastewater Master Plan needs to be updated. There’s been great progress on streets. I can tell you that having been a manager in Grover Beach for many years, your streets are still in much better shape than ours were at the time I was in Grover Beach. The important thing about the streets is keeping up on those maintenance activities. That will save you dollars over the long run. Also, always include review of your Capital Improvement Plan.”
6. Ensure Public Safety staffing and facilities is sufficient to maintain the delivery of quality public safety services to the community.
- Complete the implementation of staffing plan for both Fire and Police including addition of a Battalion Chief in Fire Department as budget permits
- Continue to update facilities and equipment as budget permits Mr. Perrault: “You heard from the Director of Public Safety, in terms of fire staffing, the addition of a Battalion Chief in the Fire Department is very critical. Also noted, is that while there has been some improvement in facilities on the Police side – a good deal more needs to be done.
That’s pretty much for all of the facilities. By establishing a priority list that identifies urgent needs…those that you need to get to as soon as possible, will be beneficial.”
7. Develop and implement a communication strategy focused on improving flow of information between constituents, city staff and Council members.
- Cultivate relationship with community-based organizations to disseminate information - Develop and implement social media policies for the City - Increase the usage of Zoom to broadcast City Council meetings Mr. Perrault: “We’ve already acknowledged Los Amigos de Guadalupe group. There’s also, certainly, the Guadalupe Business Association. You want to keep those lines open. You also have residents here, which is a good sign, because that shows they are vitally interested in progress the City is making.”
8. Ensure that American Recovery and Reinvestment Act (ARRA) funds are maximized to ensure that initially funded staffing and services are met and where feasible converted to General Fund support
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 7 of 16 - Revisit ARRA line items to ensure that the allocation of funds to needed positions and services are justifiable and achieving goals set by City Council - On a quarterly basis, revisit the items supported by ARRA in comparison to quarterly expenses and revenues for the entire City budget
- Require justification of the remaining ARRA budget items requested to ensure allocation amount and intent is realized
9. Coordinate with Santa Barbara County Parks Master Plan to acquire property adjacent or near Guadalupe for camping and recreational facilities.
- Establish core team to include City Council representation, city staff and existing business groups, who will collaborate with Santa Barbara County parks Department in developing the Santa Barbara County Park Master Plan
- City representatives will include City Administrator, Public Works Department, Recreation Department, City Council representative and a representative of the business community Mr. Perrault: “This is a natural tie into the Levee Project.” Mr. Perrault then said, “This concludes my brief review of the draft goal statements and implementation projects. Certainly, there’s time for the City Council to discuss these items and make any changes, as required. You may want to hear again from the public as to what was just covered.” Mayor Julian asked the Council if there were any additions, discussions, hot points at this time. CM Cardenas had some comments. She said, “Inclusion of our library and earmarking monies. I didn’t see that on here. Two of us have requested that.” Mr. Perrault responded, “We would put that as a 10th goal.” CM Cardenas said, “I was thinking maybe in our ‘facilities’…we’ve discussed about having an actual home for our library. So, if we could start earmarking dollars for support of our library because we struggle every year.” CM Ramirez added, “I agree with CM Cardenas adding it to (draft goal statement) #5. ‘Ensure that Public Facilities and infrastructure…’… I think we don’t need to be as specific saying ‘streets, water, wastewater’. We can include all of our public facilities including City Hall underneath all that, as well. I think we have a lot of goals, and we might need to consolidate a few.”
Mr. Perrault then summarized the requested changes: “Prioritize City facilities in urgent need of City repair and identify costs and timing for all municipal facilities, including the library. That will be changed and included in Draft Goal Statement #5.”
Mayor Julian said, “Historically, about six (6) years ago, we were in the red, close to about $1.0M.
Slowly, one year we were about $17.0k in the black and we’re getting there. One of the rationales for improving in 2014 were the three (3) measures. In 2020, one of the primary focuses was to get out of the red and to make sure to allocate resources to get out of the red.” The mayor then asked, “A question to Ms. Zarate, Finance Director, what do we have for reserves for this budget year?” Ms. Zarate answered, “So far, as of April 30 2022, there’s a positive $282,738. Based on the projections and analysis that were prepared for the background workshop, I estimated that at the end of June, we’d be at a positive $507,292.”
The mayor then asked what our goal was. Ms. Zarate said, “15%...$1.0M in reserves is our goal.” May 31, 2022 City of Guadalupe Council Meeting Minutes Page 8 of 16 Mayor Julian then said, “So we’re a little shy on that. It goes back to…on (draft goal statement) Item #6, it says, ‘Continue to update facilities and equipment as budget permits.’ That goes across the board…’as budget permits’. There’s a pie, and it’s not a very big one. And what we’re looking at now, each department has to carve a slice of that pie. Some of it could be fat…some of it could be thin. But that one goal is to get out of the red. And we’re slowly, but surely doing that. The second goal is to support the downtown businesses because we see that sales tax and employment are important for Guadalupe. Next came Public Safety, both Fire and Police…that’s always been a focus, maintaining that. There’s that ‘as budget permits’. In terms of what we’re doing tonight, what we’re doing in the future is make sure that we have a pocket of money to draw from that. And that’s the only pocket of money that we have. Then looking forward to some of these developments, like Pasadera, like the cannabis…there’s movement in downtown to bring jobs and sales tax. So, that’s’ a positive thing.”
The mayor then asked if there was anyone in the audience who wished to speak.
Sudha Russell: I’m a local physician, pediatrician and I’ve just moved to Pasadera. I love my little house. I didn’t expect to but it’s a bit windy. I really like the little village of Guadalupe. I have a small idea. I don’t know if it’s even feasible or practical. I was thinking we could do a fundraiser or a 5k run. I do a lot of 5ks…I did one in 2011 for Children’s Hospital in Los Angeles which was a pretty good fundraiser. I was in charge of that and was thinking we could do something like that.” Mayor Julian commented, “In years past, when we were able to use the levee, we did have a marathon on the levee. There are some recreation folks who really want to get that going again. In fact, Hannah (Fuentes) was talking about doing a run here in town just to do that.” Ms. Russell said that the 5k would be $35 per person and all monies would be for the City. The mayor thanked her for her comments and welcomed her to Guadalupe.
Ryan Mack: I’m here as a private citizen, not representing any organization. I just have three (3) concerns about (Draft Goal Statement) Item #6. Public Safety. My primary concern is that it says after both action items, it says ‘as budget permits’, which is an elastic clause…which means it may or may not happen. That’s concerning to me. I just wanted to make that known. The second is that it says ‘including the addition of a Battalion Chief’ but that’s not a Fire Chief. He doesn’t have an equal seat at the table. So, I don’t feel like that would serve the community very well. The third is…it doesn’t say anything about the Emergency Manager position which would be redundant if we were to hire a Fire Chief, as he could do those duties. Those are the only things I wanted to mention.
Thank you.
Mayor Julian commented, “The second bullet point (on Item #6) says ‘Continue to update facilities and equipment ‘as budget permits’. I think the higher priorities are looking at the administrative staffing that you’re bringing up. Thank you.”
Teresa Doty: Just a real quick question. I noticed that in some of the other goals, you mention grants.
Have there ever been grants for the Fire Department because I know they’re out there. And if not, why?
Mayor Julian said, “I’m going to defer to Chief Cash. I think you mentioned in a meeting that there are several grants, maybe six (6) or seven (7) ones.” Chief Cash added, “Yes, I responded that we had two (2) citizens who provided letters and spoke at the last council meeting, and I wrote a May 31, 2022 City of Guadalupe Council Meeting Minutes Page 9 of 16 response back. I haven’t mailed that back to them yet. But specifically, we have written grants.
There are only three (3) of us. We have one (1) Fire Captain who writes grants on a regular basis.
Our former Emergency Preparedness Coordinator wrote grants and received monies and I write grants. Every year for the last three and one-half years, we’ve received grants, specifically for the Fire Department.” Ms. Doty then asked, “…which funded the Fire Department?” Chief Cash responded, “No. No grant will fund the department. Grants are usually for equipment.” Ms. Doty asked, “…supported the Fire Department?” Chief Cash then said, “Yes.” Thank you.
Mayor Julian added, “We had a meeting today with Los Amigos de Guadalupe, a non-profit that’s brought in grants for Le Roy Park, a federal grant for $1.7M. Another $5M for Central Park.
Resiliency monies for Le Roy Park. Royal Theatre for about $20.0M for that. What I’m getting at is that in our discussion with Los Amigos de Guadalupe…is have them, because we support them through ARPA, to go after grants. At this point, we don’t have, internally, staff that can do that other than working directly with Los Amigos de Guadalupe and other grant-generating entities that will help the City with grants. So, we know we’re short-sighted on that side of things. That’s why we’ve set aside $40k just to give them seed money to work on grants for the City of Guadalupe. We hear you, in terms of receiving grants. It’s too bad that we’re underserved. We know that and we’re reaching out to different individuals, corporations and agencies to help us with that grant money.
Thank you for your comments on that.”
Joslynn Flowers: I want to address or ask a question on (Draft Goal Statement) Item #7. When you guys discussed ‘cultivating a relationship with community-based organizations…and, obviously, to implement social media policies and the use of zoom, I’m assuming it’s to create somewhat of a communication with the City. The reason I bring that up is because I did email everyone on the City Council. The only person who responded to me was Antonio (CM Ramirez). He did pass on the email to Todd (Bodem) and that was last week. I’ve not heard from anyone else. So, I think a frustration comes in from being someone in the community where we feel we want to be a part of this community, make change and help develop Guadalupe. Obviously, we all live here for a reason. It’s very frustrating or lackluster when you feel like you’re trying to reach out…and one of the city council members didn’t even accept email. It automatically bounced back. I sent it two (2) or three (3) times to him and it immediately bounced back to me. So, there’s one council member who didn’t get the email it’s because it bounced back. And it is frustrating because my husband and I are very busy people, but we try to be very involved in the community. I have four (4) children. To feel like our opinions do not matter or are not valid is frustrating. Because then explain to us, the members of the community, why we should continue to be involved… continue to push Guadalupe to be the great community that I know it can? I’d like to know what you guys plan on doing…how you will interact with the community…how we can reach out to you. How we can have access to you to ask the questions other than these meetings where you guys sometimes aren’t able to respond to us, which I fully understand. But then there needs to be follow-up with email. I know, Chief, you said that you had written it; however, you hadn’t sent it yet. I think that is something that I’d like to be addressed because I think it’s very important and vital to this community in order for us to continue to grow.
Mayor Julian responded, “I don’t recall receiving an email from you, I might have. I think all of us get quite a few emails per day. (Ms. Flowers said that she understood that.) The intent on the cityside, instead of emailing each individual council members, which you still can, is to have a collection point, from the City’s perspective, where we can share that information with department staff, to May 31, 2022 City of Guadalupe Council Meeting Minutes Page 10 of 16 get right to the individual you’re trying to reach. You mentioned that there was kickback with no response and that’s something we’re trying to resolve. Again, your points are noted so thank you.” Mr. Perrault added, “Mr. Mayor, just a comment on that, I think the emphasis on developing just this kind of communication strategy will help with that.” Albert Nunez, Jr.: I’m a resident. To piggyback on what she was saying, I spoke at an earlier council meeting last year on something on communications, and just a suggestion or reflection on this in your (Draft Goal Statement) Item #7, we need a communication office. And it can be one person but a gateway that controls the narrative that goes out to the public and that collates all the views of the City so that no one’s in question on where the City stands. And the City’s not in question where the residents stand. Because I look around…I knew about this because CM Ramirez put it on that one Facebook page that we all look at for Guadalupe. I knew about this meeting then. And, yes, I could be reading the council meeting minutes and being abreast and putting it on my calendar. But the point is, though, if we look around, there are 12 of us here, out of 8,000 people. There should be more of us here. And that could be helped with a formalized communication mechanism in the form of a position, a gateway that does that…that funnels things…makes sure everything’s correct…makes sure…no disrespect to the young lady, but instead of emailing six (6) or seven (7) different people, there’s one place to send your message. Have that collated and disseminated consistently. Thank you.
Mayor Julian said, “I know you’re a communications guy. I remember your conversation from last year. You can volunteer at any time. But we’ll look at all of this because it’s important. Take this as a comment – the last time we had a meeting, there was one person in here and he’s here again tonight. We should be in the auditorium with a bunch of people listening to what we have. You don’t have any Latinos or Spanish speaking people in here. And 86% of our population is Spanish speaking. You don’t have them in here saying this is what we need. And I appreciate those who are in the audience now. In fact, we set aside funds where we can reach the Spanish speaking, which is important for us, too. But I appreciate your suggestion and I think it’s valuable. Thank you.” CM Cardenas said, “I think that maybe we can consolidate some of these goals. For example, (Draft Goal Statement) Item #6 – ‘Continue to update facilities and equipment as budget permits’…that can definitely go along with our ‘facilities and infrastructure’ which is Item #5. I almost see that as our master plan which is what we currently already have for this building. Right? So, maybe we can loop it into there, as well so we cannot duplicate unless there is a specific item for these facilities.” The mayor added, “Once we get into the weeds, we can do that…get it, in general, to cover that to be sure it’s included.”
Melanie Backer: I live in Pasadera…I missed part of the meeting and I apologize. The only thing I’m saying is that whatever we can do as citizens and council…this is such a great town. I’m so grateful to be here. All my friends who come, and visit want to stay. Just to have a fire department that we can…I just think of the 4th of July. I remember last 4th of July and there were millions of fireworks above my house, my new house. I just feel like having a fire department…whatever we can do as citizens and as a team to make that happen. Because we want this to last, and we want it to be safe. Thank you.
Mayor Julian commented, “I was speaking with an individual last week from Fresno. Mr. Nunez probably knows this. At one point we only had one (1) fire station at the Veterans Building. And we May 31, 2022 City of Guadalupe Council Meeting Minutes Page 11 of 16 had a volunteer fire department. We had a siren that would go off at 12 o’clock. One sound that meant it was noon. If there was a fire on, I can’t remember which, east-side of the railroad tracks, it was two (2) blasts. So, the volunteers would go and know that the fire was on this side of the tracks. If there were three (3) blasts, the fire was on the other side of the tracks. That was archaic.
And because of the railroad, we had to create this fire department which is about 30 years old or older. I don’t know how old this station is. Maybe Mack knows how old it is.
We’re looking at growth. We’re looking at how…then the population was about 2,000. Now we’re 8,500. Most of our calls, about 80%, are medical and we know that. If I had a heart attack, I wouldn’t want to wait for someone from Santa Maria to come over here. I’m confident that we have the staff right now that can respond now and tell my wife that ‘he’s okay’. We know that there’s a need for a fire department, especially on the medical side.
In 2008 when the economy hit us hard, the Far Western left…with the sheds leaving…not being able to create jobs in town, it’s turning around. So, that’s just a comment. We’re moving forward. And again, with your comments out there and with other comments, I am really happy and applaud Bob Perrault’s ability to open this up to the public…to say, here’s your chance. It needs to be in Spanish.
If we can do that so we can ask people ‘What do you want for your community in Guadalupe?’ I would say that 90% of those Latinos want recreation because there are families with children. And again, I just had my 74th birthday. I want medical attention, and we need to make sure we have that in our community. That doesn’t come with a volunteer fire department. It comes from a staffed fire department. That may be a political downfall for me, but this is where I stand.” CM Ramirez gave his comments saying, “For (Draft Goal Statement) Item #3, we can write something in there about County efforts, as well, for economic development, like supporting the Levee Project and things like that. That was one of the reasons we were so adamant about getting that project… not only for recreation, but it would be pretty cool for our downtown area. The other thing is that the public knows that the next step for us to be able to start looking at things is taking a dissected look at what the budget is, line item by line item. One of the things you may notice is that we may not get what we want this first go around when it comes to goals. When I was first on the City Council six (6) years ago, it was a very bleak picture when it came to finances at the time. I know the mayor can tell you more about the years prior to that.
As we continue to grow and get out of the hole, there is light at the end of the tunnel. I think we need to keep that in mind as we’re looking at each one of these goal cycles. Next year, we might want to add ‘XYZ position’…we might need to look at this position. That’s how I’m looking at this.
We’re looking at facilities. If you look at the wall where I usually sit next to, that has been repaired.
That has been the bane of our existence…one of our goals for like the last five (5) years. It’s finally fixed…but it couldn’t be built overnight, like Rome. I think that if we have the trust with communication and everything with our community to know that this is Step 1. Then we’ll go to Step 2, then Step 3, we’re going to be able to get to those goals that the community has, long-term wise.
Like, maybe the Battalion Chief can eventually become a Fire Chief. When we take a look at the budget, you’ll see that everything will be down to fine-tuning it. Now that having that effect of making sure the community has that survey in both electronic and paper copy because we know that there is that digital divide with our residents on there, as well. That will have a nice balance and well-rounded approach to everything.”
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 12 of 16 Mayor Julian then said “To your point on Item #3 on the levee, we’re really pushing the broadband effort. For communication, we really need that in this whole community so you can sit in your home, your motel or wherever you are and communicate with us. A lot of folks can’t get out. And we need to be able to do that. Even though Covid is here, that’s one of the reasons zoom was brought into all of the city governments is that we need to be able to communicate to all residents. Broadband should be included in there in that business element, too.” The mayor then asked if the Santa Barbara County Master Plan was in the back of the chambers for the audience to see. He said, “This is a recreation item. What the Santa Barbara County Master Plan is doing is working with all cities in Santa Barbara County to develop strategies to upgrade their parks and recreation. It mentions that the County is interested in purchasing land adjacent to our community to expand camping, for hook-ups and things like that. So, we really need to look at that as part of our realm. This question of why we have a recreation person…there are 7-9 parks in our system. Our whole parks and recreation budget, total budget is about $160,000 for the year, total staffing to manage our parks and recreation facilities which is requested by our community.” Moving on, Mayor Julian said, “I had the pleasure of meeting twice with the Grand Jury. When Todd (Bodem) first got here, we were questioned by the Grand Jury. They asked, ‘What are you guys going to do? Why don’t you just disincorporate. Basically, give up as a city?’ That’s when the residents of Guadalupe said, ‘No, we don’t want to go into the hands of the County.’ The County won’t take us anyway because the County would have to assume our bills. I think it was 2.5 years ago when we met with the Grand Jury, they said to keep moving forward. I do like meeting with the Grand Jury because we can tell them where we’re going and what we’re trying to do. Things are looking better.” The discussion was then turned back over to Mr. Perrault to talk more about the process. He said, “The next step is the rating, if you want to proceed with that. Each council member will rate the draft goals, using a scale of ‘0 to 4’. Obviously, ‘0’ not being a priority and ‘4’ being the most important to accomplish within the next 1-3 years. ‘3’ is important goal to achieve. ‘2’ is address if resources are available and ‘1’ is defer to next budget cycle. My suggestion, if you want to do that tonight, would simply to recognize that some of these goals have changed according to the modifications that you have here. But use the rating sheet accordingly and that will…take a few minutes and rate them. Then we’ll take a break and staff will calculate what those results are. We’ll be able to see whether or not any of these goals fall off. Then following this meeting, once that list has been finalized, we’ll continue with the public content process, putting the revised list out in survey form and asking for input from the general public. I’ve drafted a press release with a link to the survey and that will go out, as well.”
CM Ramirez asked, “For clarification, for the 0-4 scale, for a ‘1’, you’d still consider that a priority, wouldn’t you? If I left something blank, I’d consider that more of a ‘0’ or blank, that shouldn’t necessarily be thrown away but maybe put in as a secondary.” Mr. Perrault responded, “If you marked something ‘1’, it would still stay on the list. That’s pretty much an indication that you’re going to defer it. It would be on the list but you’re not going to pick it up until at least the next budget year. That’s my perception.”
Mayor Julian said, “Some of us may have already rated these.” CM Ramirez said, “I’m in the process of doing that now. I guess I want to push back a little on that process. Because I think we can have four (4) strong goals and still be able to deliver on them vs saying if a ‘1’ would be deferred to next May 31, 2022 City of Guadalupe Council Meeting Minutes Page 13 of 16 year, I’d say anything rated ‘0’ or blank would be deferred to the next year. The ‘1’ rated goal would still be considered. That’s just my personal thought.” Mr. Perrault then said, “As we go through the process, everybody’s going, I assume, to rank these somewhat differently. It could be, though, that you end up with these goals that are equally as important.” With the council members finished ranking the draft goal statements, Mr. Perrault said, “We’ll do a calculation.” The mayor requested that the rating sheets be made available to the audience which they were. Also, at the request of the audience, the definitions of the ratings were repeated. Mr.
Perrault continued explaining the process, “My suggestion, Amelia (City Clerk), if you can help us out with this, like you were calling the roll, call it the same way each time. We’ll call the roll for goal #1, then each council member will provide what their rating is, etc. We’ll keep a note of that and then at the end, we’ll take a short break and then calculate those. We’ll then have a total number for each of the goals.”
The following are the ratings for each council member per goal statement:
G o a l S t a t e m e n t s
Council Member #1 #2 #3 #4 #5 #6 #7 #8 #9
CM Ramirez 2 4 3 2 3 3 4 2 2
CM Cardenas 4 4 3 2 3 2 2 4 3
CM Costa, Jr. 4 4 3 4 3 4 2 2 2
CM Robles 4 4 3 4 3 3 2 3 4
Mayor Julian 4 4 3 3 3 4 2 3 3
At 7:07 p.m. a break was taken to allow for Mr. Perrault and Mr. Bodem to calculate all the ratings.
The meeting resumed at 7:19 p.m. The following are the draft goal statement rankings based on the cumulative ratings:
Ranking Total Points Item # Goal Statement
1 20 #2. Develop and maintain a balanced budget for FY 22-23 budget providing priority municipal services and securing the City’s financial future with adequate reserve funds.
2 18 #1. Continue to develop and grow the Recreation Department by providing sustainable programs and facilities for the Community.
3 16 #6. Ensure Public Safety staffing and facilities is sufficient to maintain the delivery of quality public safety services to the community.
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 14 of 16 4 15 #3. Create and implement economic development strategies for the City of Guadalupe that will promote the development and maintenance of a strong business sector including business retention, attraction, tourism marketing and revenue generation. 15 #4. Support the efforts to attract businesses to Pasadera Commercial Area to help create employment opportunities, provide local services identified by residents and generate tax revenue. 15 #5. Ensure that Public Facilities and infrastructure (streets, water, wastewater) are capable of meeting current and future needs of the City.
5 14 #8. Ensure that American Recovery and Reinvestment Act (ARRA) funds are maximized to ensure that initially funded staffing and services are met and where feasible converted to General Fund support.
14 #9. Coordinate with Santa Barbara County Parks Master Plan to acquire property adjacent or near Guadalupe for camping and recreational facilities.
6 12 #7. Develop and implement a communication strategy focused on improving flow of information between constituents, City staff and Council members.
Mayor Julian commented, “Some of these don’t take funds. They just take coordination.” Mr.
Perrault then said, “My suggestion is that we repackage this and get it out in survey form to the general public, in both English and Spanish. There will be a press release which will identify a link to the actual survey.” The mayor asked if there was a Spanish speaking newspaper. CM Cardenas said, “Mostly use radio, Little House by the Park, People Self-Help Housing, Santa Barbara Housing Authority…”
Mr. Perrault continued, “We’ll hold the public comment open until the Friday before the next City Council meeting, which is June 10th. That will give people time.” The mayor said that that’s not very long. Mr. Perrault said, “it isn’t. We could go longer but that would delay the adoption of the goals.
You could do that during the second meeting. Unless something substantially changes, your staff would have enough direction based on what you’ve done to have them begin putting the budget in place.” The mayor asked Ms. Zarate, Finance Director, if she’ll have enough time. Ms. Zarate said that she thinks she does.
The mayor said, “It just seems like Friday is a…” Mr. Perrault then responded, “We’ll get the survey and the press release out tomorrow. That would then give everyone at least a week to comment back.” Mayor Julian commented, “And this doesn’t mean that at the next council meeting that we don’t set this in concrete. We’ll get some preliminary information.” May 31, 2022 City of Guadalupe Council Meeting Minutes Page 15 of 16 Teresa Doty asked, “How does the rest of the public then, if it goes out tomorrow, how do we know that it’s out there?” Mr. Perrault responded, “It will be sent to the press in a press release. It will also be posted on the website.” Ms. Doty then said, “If it’s on the City of Guadalupe website, then it means one of us need to put it on a Facebook page. We have a Pasadera Facebook page and that’s the only reason that any of us know anything that’s going on. I’ll check and put it on the Facebook page.”
Mr. Perrault added “If anyone has addresses, identification for organizations that we should be sending this to, we will certainly take those into account and give them out.” Ms. Doty then said, “I know that Los Amigos de Guadalupe is a great place to get information. Also, if you guys can also send it to the GBA, too.”
Albert Nunez commented, “I just have a comment. I don’t know if your intention was just put these elements out as written in a survey format. I think what also might be helpful would be to quantify some of these right up next to each other. For example, if you ask someone, ‘Do you want to continue to develop and grow the Recreation Department by providing sustainable programs and facilities for the community?’…of course you do. Why wouldn’t you? You’d want to have activities for your kids.
But then when you turn the page, and then you say, ‘Ensure that Public Facilities and Infrastructure are capable of meeting current and future needs of the city’…when there’s building going up in almost everyone’s backyards…I have two backyards that come up and abut us…I’ve built structures.
I’m just saying is there a mechanism to quantify and measure on more of a discussion about what these topics are for the general public?”
Mr. Perrault addressed Mr. Nunez’s question. He said, “It might make this a little cumbersome and I’d hate to have that happen. I would also suggest that we would use the same rating format, with Rating ‘4’ being the most important or more of a priority need. Then I think we also should leave a section for comments, all comments as they relate to the goals and the budget process. And we’ll entertain those comments.” The mayor said that that might address concerns raised. Mr. Nunez added, “You mentioned this before that some of these don’t require funding. I think that should be more prominent when discussing…maybe a paragraph or a couple of sentences, at least to qualify these goals for the public.”
CM Cardenas asked, “When we post these, will we be posting the three (3) implementation projects under these goals?” Mr. Perrault said, “Yes, that will give people a fuller idea what that goal actually is.”
The mayor asked if there were any more comments from the Council or the audience. Mr. Nunez asked, “Just to be clear. The survey will be publicly available, and we can just log in, give their credentials and then they’re off and running? Is that how it’s going to work?” Mr. Perrault said, “What I hope we will be using is a monkey survey. And yes, that’s pretty wide open, in terms of being able to follow the link and complete it.”
Mr. Rob Doty spoke saying, “I just want to thank Mayor Julian and CM Costa, Jr. on your ‘4’ ratings on our public safety. I think that it is a shame that one member of the council values the library and recreation over saving our lives. Thank you”
May 31, 2022 City of Guadalupe Council Meeting Minutes Page 16 of 16 Mayor Julian commented, “Thank you. We all have our opinions and they’re represented here on the Council, as it is out in the public. Is there a motion…anymore comments from the staff? Bob? That was great.” Mr. Perrault, “No. Thank you for everybody’s participation.”
6. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Cardenas to adjourn the meeting. 5-0 Motion passed. Meeting was adjourned at 7:35 p.m.
Prepared by: Approved by:
__________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
Agenda Item No. 7E
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of June 14, 2022
_______________________________ ______________________________ Prepared by: Approved by:
Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Second Reading Ordinance No. 2022-501 adding Chapter 8.14 of the City of Guadalupe Municipal Code to implement AB 1276 Single-Use Foodware Accessories and Standard Condiments.
RECOMMENDATION
That the City Council adopt, on second reading, Ordinance No. 2022-501 adding Chapter 8.14 of the City of Guadalupe Municipal Code implementing new state legislative requirements for single-use food ware accessories and standard condiments.
BACKGROUND:
The City Council introduced Ordinance No. 2022-501 at its meeting on May 24, 2022. This constitutes the second reading of the ordinance.
ATTACHMENTS
1. Ordinance No 2022-501
Philip F. Sinco
ORDINANCE NO. 2022-501
AN ORDINANCE OF THE CITY OF GUADALUPE, CALIFORNIA ORDINANCE ADDING CHAPTER
8.14 TO THE CITY OF GUADALUPE MUNICIPAL CODE TO IMPLEMENT AB 1276 SINGLE-USE
FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
WHEREAS, the California State Legislature has recognized that littered plastic products have caused and continue to cause significant environmental harm and have burdened local governments with significant environmental cleanup costs (California Public Resources Code Section 42355); and
WHEREAS, according to the California Coastal Commission, more than 30 percent of all waste collected during its annual beach clean-ups is from disposable foodware and accessories; and WHEREAS, in October 2021, Governor Newsom signed into law California State Assembly Bill (AB) 1276 which expands on existing law prohibiting restaurants from providing single-use plastic straws unless requested by the consumer, by prohibiting food facilities from providing any singleuse foodware accessory or standard condiment, as defined, to a consumer unless requested by the consumer; and
WHEREAS, single-use foodware accessories, including napkins, straws, condiments, forks, spoons, sporks, knives, and other disposable flatware create waste and environmental hazards, and therefore should only be made available upon request in compliance with AB 1276; and WHEREAS, AB 1276 requires the City to authorize an enforcement agency to enforce the new state requirements; and
WHEREAS, the City of Guadalupe seeks to implement AB 1276 by authorizing an enforcement agency to enforce its requirements prohibiting distribution of single-use foodware accessories and standard condiments unless requested by the consumer on or before June 1, 2022.
NOW, THEREFORE, the City Council of the City of Guadalupe does hereby ordain as follows:
SECTION 1: Chapter 8.14 of the Guadalupe Municipal Code is adopted to read as follows:
Chapter 8.14 SINGLE-USE FOODWARE ACCESSORIES AND STANDARD CONDIMENTS
8.14.010 Purpose
The City Council finds and declares that the purpose of this Chapter is to comply with AB 1276 and mandate that all single-use foodware accessories and standard condiments be made available upon request only.
ATTACHMENT 1
8.14.020 Definitions
A. “Food facility” means an operation that stores, prepares, packages, serves, vends, or otherwise provides food for human consumption at the retail level.
B. “Refillable self-service dispenser” means a container or equipment that is used to hold disposable foodware accessories for customers to obtain at their discretion.
C. “Single-use foodware accessories” means disposable products intended for single or limited number of uses, used in the restaurant and food service industry for serving or transporting prepared, ready-to-consume food or beverages. Single-use foodware includes, but is not limited to, plates, cups, bowls, trays, hinged or lidded containers, straws, stirrers, lid plugs, lids, and utensils. This does not include disposable packaging for unprepared foods.
D. Standard condiment” means relishes, spices, sauces, confections, or seasonings that require no additional preparation and that are usually used on a food item after preparation, including ketchup, mustard, mayonnaise, soy sauce, hot sauce, salsa, salt, pepper, sugar, and sugar substitutes.
E. “Third-party food delivery platform” means a business engaged in the service of online food ordering and delivery from a food facility to a consumer.
8.14.030 Requirements for Food Service Vendors
A. A food facility shall only distribute single-use foodware accessories and standard condiments upon the request of the customer, unless a local, county or State emergency order is in effect requiring distribution of such single-use foodware accessories and standard condiments. However, employees are not prohibited from asking drive-through customers if they would like any single-use foodware accessories or standard condiments and providing the amount requested by the customer.
B. A food facility using a third-party food delivery platform shall list on its menus the availability of single-use foodware accessories and standard condiments and only provide those items when requested.
C. Single-use foodware accessories and standard condiments packaged for single use provided by a food facility for use by consumers shall not be bundled or packaged in a manner that prohibits a consumer from taking only the type of single-use foodware accessory or standard condiment desired without also having to take a different type of single-use foodware accessory or standard condiment.
8.14.040 Exemptions
A. This Chapter shall not apply to refillable self-service dispensers. A food facility may therefore make standard condiments and single-use foodware accessories available for customers to obtain as needed. A food facility is encouraged to use bulk dispensers for the condiments rather than condiments packaged for single-use.
B. This Chapter shall not apply to the following institutions or facilities, as defined under California Public Resources Code Section 42273:
1. Correctional institutions, which has the same meaning as in California Penal Code Section 7502.
2. Health care facilities licensed pursuant to Health and Safety Code Section 1250, et seq. or facilities that are owned or operated by a health care service plan licensed pursuant to Health and Safety Code Section 1340, et seq.
3. Residential care facilities licensed pursuant to Health and Safety Code Section 1200, et seq.
4. Public and private school cafeterias, as referenced in Health and Safety Code Section 113789(b)(1).
8.14.050 Enforcement and Penalties
A. Unless otherwise provided for in this Chapter, the City’s procedures for imposition of administrative fines, Chapter 1.11 is hereby incorporated in its entirety, as modified from time to time, and shall govern the imposition, enforcement, collection, and review of administrative citations issued to enforce this Chapter.
B. The first and second violations of this chapter shall result in a notice of violation, and any subsequent violation shall be punishable by a fine of twenty-five dollars ($25) for each day in violation, but not to exceed an amount of three hundred dollars ($300) annually.
C. The Director of Public Safety, or designee, shall have primary responsibility for enforcement of this Chapter and shall have authority to issue citations for violation of any provision of this Chapter.
D. The remedies and penalties provided in this chapter are cumulative and not exclusive, and nothing in this chapter shall preclude the City from pursuing any other remedies. The City Attorney may seek legal, injunctive, or any other relief to enforce the provisions of this chapter and any regulation or administrative procedure developed pursuant hereto.
SECTION 2: If any section, subsection, phrase, or clause of this ordinance is for any reason held to be unconstitutional or invalid, such decision shall not affect the validity of the remaining portions of this Ordinance.
SECTION 3: This ordinance was assessed in accordance with the authority and criteria contained in the California Environmental Quality Act (CEQA), the State CEQA Guidelines, and the environmental regulations of the City. The City Council hereby finds that this ordinance is not subject to CEQA in accordance with CEQA Guidelines Section 15061(b)(3), the general rule that CEQA only applies to projects that may have a significant effect on the environment; and CEQA Guidelines Section 15308, because the new regulations, which strengthen requirements for the handling of solid waste, represent actions by a regulatory agency for the protection of the environment.
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
SECTION 5: The City Clerk shall certify the adoption and publish this ordinance as required by law.
INTRODUCED at a regular meeting of the City Council held on the 24th day of May 2022, by the following roll call vote:
MOTION: TONY RAMIREZ / GILBERT ROBLES
AYES: 5 Councilmembers: Ramirez, Cardenas, Julian, Robles, Costa Jr.
NOES: 0
ABSENT: 0
ABSTAINED: 0
PASSED AND APPROVED as the regular meeting of the City Council on the 14th day of June 2022, by the following roll call vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAINED:
ATTEST:
____________________ ___ __________________________
Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
Agenda Item No. 7F
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of June 14, 2022
_______________________________ _________________________________ Prepared by: Approved by:
Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: Mandatory Commercial Organics Recycling Requirement RECOMMENDATION:
For information only.
DISCUSSION:
State law (AB 1826) requires businesses and multi-family complexes generating at least two cubic yards of waste and recycling to separate organic waste from garbage for recycling.
Organic waste is defined by law as food waste, green waste, landscape, pruning waste, non-hazardous wood waste, and food-soiled paper waste that is mixed in with food waste. Businesses are obligated to comply by either establishing an organics program with the City’s waste hauler or by securing an exemption from the City after demonstrating that it does not generate or dispose of organic material.
Waste Management (WM), the hauler for the City of Guadalupe, has evaluated commercial and multifamily customerservice levels and determined that up to 65 customers may generate at least two cubic yards of organic waste and recycling. These customers can comply with AB 1826 by subscribing to organics service from WM which will add up to an additional $30.63 to the monthly rate starting August 1, 2022 for weekly service.
Customers that feel that they should be exempt from this requirement may complete and submit a waiver. The City will review applications and notify customers if a commercial organics recycling program is required, or if the waiver is valid and exempts customers from this requirement.
No response to this notice by July 1, 2022 will result in new organics recycling service and charge as of August 1, 2022. Application submissions received after July 1, 2022 may be subject to late compliance fees and/or cancellation charges.
ATTACHMENTS:
1. Letter to affected customers
Shannon Sweeney
Public Works Department:
Tel (805) 356.3910 Fax (805) 343.5512 918 Obispo Street P.O. Box 908, Guadalupe CA 93434 City of Guadalupe
Public Works Department
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
June 16, 2022
SUBJECT: MANDATORY COMMERCIAL ORGANICS RECYCLING REQUIREMENT Dear Valued Customer,
State law (AB 1826) requires businesses and multi-family complexes generating at least two cubic yards of waste and recycling to separate organic waste from garbage for recycling.
Organic waste is defined by law as food waste, green waste, landscape, pruning waste, nonhazardous wood waste, and food-soiled paper waste that is mixed in with food waste.
Businesses are obligated to comply by either establishing an Organics Program with your waste hauler or by securing an exemption from the City of Guadalupe after demonstrating that you do not generate or dispose of organic material.
Waste Management (WM), the hauler for the City of Guadalupe, has evaluated your service level and determined that you may generate at least two cubic yards of organic waste and recycling. If so, an easy way to achieve compliance with AB 1826 is to subscribe to organics service from WM, which will add up to $30.63 to the monthly rate for this service starting August 1, 2022 for weekly service.
If you feel you should be exempt from this service, complete and submit the attached waiver.
The City will review your application and notify you if a commercial organics recycling program is required, or if the waiver is valid and exempts you from this requirement.
No response to this notice by July 1, 2022 will result in new Organics Recycling service and charge as of August 1, 2022. Application submissions received after July 1, 2022 may be subject to late compliance fees and/or cancellation charges.
If you have any questions or need more information, please contact Shannon Sweeney at the City of Guadalupe Public Works Department at 805-356-3910.
Sincerely,
The City of Guadalupe and Your Local WM Team
Attachment: waiver application
ATTACHMENT 1
1 City of Guadalupe Commercial Organics Recycling Program Request for Waiver/Exemption
Business Name:
Site Address:
Mailing Address:
Email Address:
Contact Name: Phone Number:
☐ Our business does not generate organic waste.
Please describe the kinds of materials that are disposed of in your trash:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ☐ We haul organic waste to a drop-off/third party compost facility Please describe the type and amount of organic material, the frequency of delivery, and the name, address and phone number of the drop-off/buy-back facility:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ☐ The organic recyclables are collected by a person or firm that does not charge for the service.
Please list the type and amount of organic material, collection frequency, and the name, address and phone number of the collector:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ 2 ☐ The organic waste is disposed of in a shared organic recycling container.
Please describe the sharing arrangement and the location of the container:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ _________________________
_________________________________________________________________________ __________________________________________________________________________________________________ ☐ Complying with the requirements of the Mandatory Commercial Organics Recycling Program is infeasible or would result in undue or unreasonable hardship.
Please explain:
__________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ ☐ No commercial activity is conducted at site address. Location only serves as a residence. __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ __________________________________________________________________________________________________ Please send the completed form to City of Guadalupe Public Works, e-mail [email protected] or via postal mail at 918 Obispo Street Guadalupe CA 93434
Printed Name, Title and Signature of Authorized Business Representative Date By signing this form, you are attesting that you have a full understanding of your business' obligations to provide information, report to, and otherwise fully cooperate with the City’s Mandatory Commercial Organics Recycling Ordinance. Submitting this form does NOT assure your exemption from participation of this program. If this waiver is granted it is valid for a period of 5 years unless organic materials are found in your trash. At this time, the city may revisit the status of this application and require additional information at that time.
Agenda Item No. 7G
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of June 14, 2022
_______________________________ _________________________________ Prepared by: Approved by:
Shannon Sweeney, Todd Bodem, City Administrator
Public Works Director / City Engineer
SUBJECT: Pasadera Landscaping and Lighting District for Fiscal Year 2022/2023.
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt Resolution No. 2022-43, initiating proceedings for the annual levy of assessments for the Pasadera Landscape and Lighting District for Fiscal Year 2022/2023.
2. Adopt Resolution No. 2022-44, approving the Engineer’s Report for the Pasadera Landscape and Lighting District and declaring the City Council intent to levy assessments.
BACKGROUND:
The California Streets and Highway Code allows for the creation of Landscape and Lighting Districts for the purpose of funding the continued operations and maintenance of local parks, landscaping and lighting improvements within the Districts. The formation of Districts allows for the levy and collection of annual assessments on the County tax rolls from property within the District that receive benefit of the improvements.
Pasadera is a large residential and commercial subdivision located in the southern portion of Guadalupe.
Pasadera includes (802) single family residences, (21.5) acres of commercial development and a (14.37) acre school site. See Attachment 1 - District Diagram – Pasadera planned Improvements. The subdivision includes drainage basins, parks, street landscaping and lighting, bridge over the railroad and other amenities.
The City Council held a Public Hearing for the establishment of the Pasadera Landscaping and Lighting District (“District”) in accordance with the provisions of the Landscaping and Lighting Act of 1972 on October 10, 2017. Immediately following the hearing, ballots from the landowners were counted for the establishment of the District. Following the owner approval, the City Council adopted a Resolution approving the formation of the District, confirmed the Engineer’s Report, the Assessment Diagram and related assessments.
Shannon Sweeney
DISCUSSION:
An Engineer’s Report for the District must be produced prior to each fiscal year to detail the proposed improvements and services to be provided by the District and the levy and collection of annual assessments for the fiscal year. The City hired Willdan Financial Services to produce the Engineer’s Report for Fiscal Year 2022/2023 (See Attachment 3). The annual assessments, which are calculated in the attached Engineer’s Report, will provide funding for the net special benefit costs and expenses that are necessary to service and maintain the local parks, landscaping, and lighting improvements built with development of properties within the District.
FISCAL IMPACT:
The Engineer’s report calculated the cost to the property owners to operate and maintain the constructed parks, landscaping and lighting improvements per Equivalent Benefit Unit within the Districts annually as follow:
Zone A (Commercial Property along SR 166, Main Street): $12.16 (last year was $15.44) Sub-Zone B1 (Subdivided Residential Property): $221.26 (last year was $266.34) Sub-Zone B2 (Non-Subdivided Residential Property north of Railroad): $102.52 (last year was $66.60) Sub-Zone B3 (Non-Subdivided Residential Property south of Railroad): $55.64 (last year was $67.56) Each year the annual Engineer’s Report will calculate the costs based on the number of lots subdivided and the total cost to operate and maintain the covered improvements in the District.
ATTACHMENTS:
1. District Diagram – Pasadera planned Improvements
2. Resolution No. 2022-43, initiating proceedings for the annual levy of assessments for the Pasadera Landscape and Lighting District for Fiscal Year 2022/2023.
3. Preliminary Engineer’s Report for the Pasadera Landscaping and Lighting District, Fiscal Year 2022/2023
4. Resolution No. 2022-44, approving the Engineer’s Report for the Pasadera Landscape and Lighting District and declaring the City Council intent to levy assessments �
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ATTACHMENT 1
RESOLUTION NO. 2022-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE, CALIFORNIA INITIATING
PROCEEDINGS FOR THE ANNUAL LEVY OF ASSESSMENTS FOR THE PASADERA LANDSCAPING AND LIGHTING DISTRICT, FISCAL YEAR 2022/2023
WHEREAS, The City Council of the City of Guadalupe, California has, by previous Resolutions, formed the Pasadera Landscaping and Lighting District (herein referred to as the “District”) pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “1972 Act”), that provides for levy and collection of assessments by the County of Santa Barbara for the City of Guadalupe to pay the maintenance and services of landscaping, lighting, appurtenant facilities and operations related thereto; and,
WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the annual levy of the District, and to prepare and file a report with the City Clerk in accordance with the 1972 Act.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
Section 1: The City Council hereby orders Willdan Financial Services to prepare the Engineer’s Annual Levy Report concerning the levy of assessments for the District in accordance with Chapter 3, Section 22622 of the 1972 Act.
Section 2: The improvements within the District may include any improvements, expenses and services authorized pursuant to the 1972 Act including, but not limited to, the maintenance, operation and servicing of local street lighting, parks, and various landscaping improvements established in connection with development of the properties within the District, and which shall be maintained for the special benefit of those properties. The maintenance and servicing of the improvements generally include, but are not limited to, the materials, equipment, utilities, labor, and incidental expenses, including administrative expenses, required for annual operation, as well as the performance of periodic repairs and replacement activities as needed to provide for the growth, health, and beauty of the parks and landscaping within specified public areas, rights-of-way and/or dedicated easements, the proper operation and functioning of related amenities including, irrigation and drainage systems, specified fencing, hardscapes; sports courts and fields; playground equipment and structures; sidewalks, ornamental or safety lighting; benches, trash receptacles; drinking fountains, picnic facilities and any other equipment, structures or facilities related to the parks and/or landscape areas; and the proper operation of the public street lights and street lighting system within the public rights-of-way which may include, but is not limited to the furnishing of electric current or other illuminating agent; as needed maintenance, repair, and replacement of worn out electrical components and light fixtures, including bulbs, ballasts, photoelectric cells, meters, electrical cables; repair or replacement of damaged poles, ground wires, and conduits caused by accidents, vandalism, time, and weather; and monitoring of the Underground Service Alert (USA) network to prevent damage by excavation. The Engineer’s Annual Levy Report shall more fully describes the improvements for Fiscal Year 2022/2023.
ATTACHMENT 2
Section 3: The District as outlined in the Engineer’s Report at the time of formation, incorporates Zones of benefit as authorized in accordance with Chapter 1, Sections 22568 and 22570 of the 1972 Act, which are designated as:
Zone A
Zone B, including Sub-Zone B1, Sub-Zone B2, and Sub-Zone B3 Section 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED, APPROVED AND ADOPTED at a regular meeting on the 14th day of June 2022 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-43, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held June 14, 2022, and that same was approved and adopted.
ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
CITY OF GUADALUPE
Engineer’s Report
Pasadera Landscaping and Lighting District
Engineer’s Annual Report
Fiscal Year 2022/2023
Intent Meeting: June 14, 2022
Public Hearing: June 28, 2022
CITY OF GUADALUPE
918 OBISPO STREET
GUADALUPE, CA 93434
MAY 2022
PREPARED BY
WILLDAN FINANCIAL SERVICES
27368 Via Industria, Suite 200
Temecula, California 92590
T. 951.587.3500 800.755.6864
F. 951.587.3510 888.326.6864
www.willdan.com/financial
ATTACHMENT 3
Table of Contents
Introduction...............................................................................................1 Report Content and Annual Proceedings................................................................ 1 Part I — Plans and Specifications ...........................................................5 Description of the District......................................................................................... 5 Zones of Benefit ........................................................................................................ 5 Description of the District Improvements ............................................................. 10 Part II — Method of Apportionment.......................................................16 Legislative Authority and Provisions..................................................................... 16 Benefit Analysis....................................................................................................... 17 Assessment Methodology ...................................................................................... 21 Part III – Estimate of Costs.....................................................................28 Calculation of Assessments................................................................................... 28 Zone Budgets and Assessments ........................................................................... 29 Assessment Range Formula .................................................................................. 31 Part IV — Assessment Roll ....................................................................32 Part V — District Diagrams ....................................................................33 District Diagram – Boundary and Zones, Fiscal Year 2022/2023......................... 34 District Diagram –Development and Improvements Proposed at Buildout........ 35 District Diagram – Development and Improvements, Fiscal Year 2022/2023 ..... 36 Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Introduction
On October 10, 2017, the City Council of the City of Guadalupe, County of Santa Barbara, State of California (the “City”), under the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the California Streets and Highways Code (the “1972 Act”) and the provisions of the California Constitution Article XIII D (the “Constitution”), formed the City’s maintenance assessment district designated as:
Pasadera Landscaping and Lighting District
(hereafter referred to as the “District”), and established the maximum assessments determined to be necessary to support and maintain various landscaping and lighting improvements that will provide special benefits to properties within the District which includes all lots and parcels of land within the planned non-residential and residential development area identified in the DJ Farms Specific Plan and commonly referred to as the Pasadera development (hereafter referred to as the “Pasadera Development”) located on the south side of Main Street near Obispo Street and Flower Avenue.
Report Content and Annual Proceedings
This Engineer’s Annual Report (the “Report”) has been prepared pursuant to Chapter 1, Article 4 and Chapter 3 of the 1972 Act, and presented to the City Council for their consideration and approval of the proposed improvements and services to be provided within the District and the levy and collection of annual assessments related thereto for fiscal year 2022/2023.
This Report outlines the District structure, the improvements, and the proposed assessments to be levied in connection with the special benefits the properties will receive from the maintenance and servicing of the District improvements for fiscal year 2022/2023. The annual assessments to be levied on properties within the District will provide funding for the continued operation and maintenance of the local parks, landscaping and lighting improvements within the District and zones of benefit (“Zones”) established herein, which provide special benefits to the properties within the District and each respective Zone.
To adequately provide and fund the parks, landscaping and lighting improvements constructed and installed in connection with the development of properties within the District for fiscal year 2022/2023, the City Council has determined that it is appropriate and in the public’s best interest to levy annual assessments on the County tax rolls for the benefit of properties therein to fund the estimated special benefit improvement costs that are considered necessary to maintain and service the improvements. Furthermore, the improvements to be provided and funded in whole or in part by the District assessments are consistent with the development plans and specifications for the Pasadera Development and the overall improvements outlined in the DJ Farms Specific Plan which are on file in the Office of Public Works of the City of Guadalupe and by reference these plans, and specifications are made part of this Report.
Each Zone (incorporating the sub-zones therein) outlined in this Report is a reflection of the various improvements and the types of improvements and services to be provided by the District for the properties that are directly associated with and benefit from those improvements. The net annual cost to provide the improvements in each Zone is based on the various improvements and the types of improvements and services to be provided by the District for the properties that are directly associated with and benefit from those improvements and the net cost of providing those improvements and services are allocated to the benefiting properties within the Zones using a weighted method of apportionment (refer to Assessment Methodology in Section II, Method of Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Apportionment) that calculates the proportional special benefit and assessment for each parcel as compared to other properties that benefit from the District improvements and services. The improvements to be provided by the District and the assessments described herein are made pursuant to the 1972 Act and the provisions of the California Constitution and the District shall incorporate each parcel that will receive special benefits from those improvements.
The estimated cost of the improvements and the proposed annual assessments budgeted and assessed against properties within the District and each respective Zone may include, but are not limited to the estimated expenditures for regular annual maintenance and repairs; incidental expenditures related to the operation and administration of the District; the collection of funds for operational reserves or for periodic maintenance and improvement rehabilitation projects; deficits or surpluses from prior fiscal years; and revenues from other sources as authorized by the 1972 Act. Each parcel is to be assessed proportionately for only those improvements, services, and expenses for which the parcel will receive special benefit. Each fiscal year, the City shall establish the District’s assessments based on an estimate of the costs to maintain, operate and service the improvements for that fiscal year and available revenues including fund balances, general benefit contributions, any additional contributions from other revenue sources, and the assessment limits established for the District and Zones.
The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Santa Barbara County Assessor’s Office. The Santa Barbara County Auditor/Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties to be assessed on the tax roll for the District assessments.
At a noticed annual Public Hearing, the City Council will accept all public comments and written protests regarding the District and the annual levy of assessments. Based on those public comments and written protests, the City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report and confirmation of the assessments the Council will, by Resolution, order the improvements to be made and confirm the levy and collection of assessments for fiscal year 2022/2023 pursuant to the 1972 Act. The assessments as approved will be submitted to the Santa Barbara Auditor/Controller to be included on the property tax roll for each parcel.
As required by the 1972 Act, this Engineer’s Report describes the improvements to be provided, maintained and serviced by the District, an estimated budget for the District improvements, and the proposed assessments to be levied upon each assessable lot or parcel within the District for fiscal year 2022/2023.
If any section, subsection, sentence, clause, phrase, portion, zone, or subzone of this Report is, for any reason, held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining provisions of the Report and each section, subsection, subdivision, sentence, clause, phrase, portion, zone, or subzone thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, portions, zones, or subzones might subsequently be declared invalid or unconstitutional.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
This Report consists of five (5) parts:
Part I — Plans and Specifications:
This section provides a general description of the District and the improvements for which parcels are assessed. The assessments outlined in this Report are based on the improvements and appurtenant facilities that provide special benefits to the properties within the District and generally consist of local parks, various landscaping improvements, street lighting, and related appurtenant facilities and operational expenses authorized pursuant to the 1972 Act. The plans and specifications contained in this Report generally describe the nature and extent of the improvements to be provided at build-out of the District, and specifically those improvements that have been installed and may be accepted and maintained for fiscal year 2022/2023. In conjunction with these general descriptions of the improvements, visual depictions of the landscaping and lighting improvements that have been installed and may be accepted for maintenance for fiscal year 2022/2023 as well as the overall improvements anticipated at buildout are provided in “Part V- Assessment Diagrams” of this Report. More detailed information regarding the specific plans and specifications associated with these improvements are on file in the Office of Public Works of the City of Guadalupe and by reference are made part of this Report.
Part II — Method of Apportionment
This section includes a discussion of the general and special benefits associated with the various improvements to be provided within the District (Benefit Analysis), which includes a discussion of the proportional costs of the special benefits and a separation of costs considered to be of general benefit (and therefore not assessed). This section of the Report also outlines the method of calculating each property’s proportional special benefit and resulting calculated annual assessment amount. This method of apportionment is consistent with the adopted method of apportionment for the District at the time the District was formed and approved by the property owners of record in a protest ballot proceeding conducted pursuant to the provisions of the California Constitution Article XIIID.
Part III — Estimate of Costs
This section establishes an estimate of the fiscal year 2022/2023 costs to operate, maintain, and service the local parks, landscaping, lighting, and appurtenant facilities that have been installed and may be accepted and maintained for the special benefit of properties within the District. The budget for the District and each Zone therein (including the various sub-zones) incorporates an estimate of the maintenance costs and incidental expenses including, but not limited to labor, materials, utilities, equipment, and administration expenses as well as the collection of other appropriate funding authorized by the 1972 Act and deemed necessary to fully support the improvements. Those improvements and/or costs determined to be of general benefit shall be funded by a City contribution and are excluded from the amount to be assessed as special benefit.
The resulting assessment rates (the “Assessment Per EBU”) identified in the budget for each Zone establishes the proposed assessments to be levied and collected for fiscal year 2022/2023.
Part IV — Assessment Roll
The assessment amounts to be levied and collected in fiscal year 2022/2023 for each parcel is based on the parcel’s calculated proportional special benefit as outlined in "Part II - Method of Apportionment" and the annual assessment rates established by the estimated budgets in "Part III - Estimate of Costs" of this Report. Due to the number of parcels within the District, the Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Assessment Roll for fiscal year 2022/2023 has been filed electronically with the City Clerk rather than displayed in this Report. The parcels and assessment amounts contained the electronic Assessment Roll filed with the City Clerk represents the parcels an assessment amounts to be filed with the Santa Barbara County Auditor/Controller and collected on the County Tax Rolls for fiscal year 2022/2023 and by reference the listing of the Assessor’s Parcel Numbers and the corresponding assessment amounts are made part of this Report.
Part V — District Diagrams
This section of the Report contains various diagram(s) that identify the parcels and improvements within the District including:
District Diagram – Boundary and Zones, Fiscal Year 2022/2023 District Diagram –Development and Improvements, Planned at Buildout District Diagram – Development and Improvements, Fiscal Year 2022/2023 The lines and dimensions of each lot, parcel, and subdivision of land contained in the “District Diagram – Boundary and Zones, Fiscal Year 2022/2023” is inclusive of all parcels identified in “Part IV – Assessment Roll” of this Report and the corresponding County Assessor’s Parcel Maps for said parcels as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments, or parcel changes therein. Reference is hereby made to the Santa Barbara County Assessor’s maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Part I — Plans and Specifications
Description of the District
The territory within the District consists of the lots or parcels of land within the planned nonresidential and residential development area identified in the DJ Farms Specific Plan and commonly referred to as the “Pasadera Development” which is located within the City of Guadalupe on the south side of Main Street near Obispo Street and Flower Avenue. According to the DJ Farms Specific Plan, at build-out, the District is anticipated to incorporate eight hundred and three (803) single-family residential home sites; approximately twenty-one (21.49) acres of non-residential development; a fourteen (14.37) acre school site; and various associated public areas, easements, and rights-of-way that are either part of the District improvements or otherwise considered to receive no special benefit from the improvements being provide. At the time this Report was prepared, the lots and parcels of land within the District are inclusive of the following parcels identified on the Santa Barbara County Assessor’s Parcel Maps as:
Book 113, Page 01, Parcels 25 and 37;
Book 113, Page 08, Parcel 18;
Book 113, Page 45, Parcels 01 through 03, 06 through 08 , and 10; Book 113, Page 46, Parcels 01 through 57;
Book 113, Page 47, Parcels 01 through 61;
Book 113, Page 48, Parcels 01 through 41; and,
Book 113, Page 49, Parcels 01 through 224.
Book 113, Page 50, Parcels 01 through 84.
The Pasadera Landscaping and Lighting District is located along the southern boundary of the City, and the properties immediately west, south, and east of these District parcels (excluding any streets or other rights-of-way) are currently outside City boundaries.
Zones of Benefit
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing various landscaping and lighting improvements, including the acquisition, construction, installation, maintenance, and servicing of those improvements and related facilities. In addition, to ensure an appropriate allocation of the estimated costs to provide various improvements based on proportional special benefits, landscaping and lighting districts often times include benefit zones (“Zones”) as authorized pursuant to Chapter 1 Article 4, Section 22574 of the 1972 Act:
“The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements.
A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.”
While the California Constitution requires that “The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement or the maintenance and operation expenses of a public improvement…”; it is reasonable to conclude that certain landscaping and/or lighting improvements may benefit the Pasadera Landscaping and Lighting District
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majority of the parcels within a district if not all properties, while other improvements may only provide special benefits to specific parcels, developments or portions of the district (particularly in larger districts). In addition, some improvements within a district and/or the costs associated with various public improvements are identified as providing some measure of general benefit and because these general benefit costs cannot be assessed, the overall cost of those improvements may be proportionately allocated as both special benefits and general benefit.
In accordance with the 1972 Act, it has been determined that it is appropriate and necessary to establish two overall benefit zones (Zones) within this District to be designated as Zone A and Zone B and sub-zones within Zone B (currently Sub-Zones B1, B2, and B3). The boundaries of each Zone and Sub-Zone is established based on the location, extent and types of improvements or similarities in the types of improvements being maintained through the District assessments as well as the particular and distinct benefits the various developments and properties derive from those improvements based on proximity to those specific improvements and the nexus between the development of the properties that required or facilitated the installation of those improvements. While some improvements may be specifically associated with specific development areas or parcels within the District, many improvements may reasonably be considered shared improvements because the overall development of the properties in the area required or necessitated those improvements. In such cases, the special benefits and cost of providing such improvements are proportionately shared by parcels in each Zone.
The net annual cost to provide the improvements for each Zone and/or Sub-Zone are allocated to the benefiting properties within that Zone using a weighted method of apportionment (refer to Assessment Methodology in Section II, Method of Apportionment) that calculates the proportional special benefit and assessment for each parcel as compared to other properties that benefit from the District improvements and services. The following is a brief description and summary of the Zones and improvements associated within each Zone. A visual depiction of the location and extent of the improvements and Zone boundaries are provided in the District Diagrams provided in Part V of this Report.
Zone A Parcels and Improvements
Zone A Parcels
Zone A comprises that portion of the parcels within District located on the south side of Main Street and north of Buena Vista Road. The properties in this Zone are primarily identified as nonresidential properties, but also incorporates a drainage basin and pump station in the northeast corner of the District for which the landscaping will be maintained by the District and proportionately shared by parcels in both Zone A and Zone B. Refer to the “District Diagram – Boundary and Zones, Fiscal Year 2022/2023” in Part V — District Diagrams of this Report for a visual depiction of the properties within Zone A. In that same section, the “District Diagram – Development and Improvements, Planned at Buildout” provides a visual depiction of the drainage basin location within Zone A.
Zone A Improvements
The parcels within Zone A will ultimately receive special benefits and will be proportionately assessed in whole or in part for improvements that include, but are not limited to the following:
➢ Shared Improvements (Improvements at buildout that may be proportionately shared by parcels in Zone A and Zone B)
o street lights on Flower Avenue between Main Street and Buena Vista Road; o street lights on Buena Vista Road adjacent to both Zone A and Zone B; Pasadera Landscaping and Lighting District
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o street lights on Obispo Street between Main Street and Buena Vista Road; and o landscaping improvements associated with the drainage basin site located at the northeast corner of the District.
➢ Zone Specific Improvements (Improvements at buildout that may be proportionately shared by parcels in Zone A only)
o street lights on the south side of Main Street adjacent to Zone A; Zone B Parcels and Improvements
Zone B Parcels
Zone B comprises that portion of the parcels within District located south of Buena Vista Road.
The properties in this Zone are primarily identified as residential properties (single family residential parcels and planned residential developments), but also includes a future public-school site, various park and recreational areas, and various landscape improvements to be maintained by the District. Refer to the “District Diagram – Boundary and Zones, Fiscal Year 2022/2023” in Part V — District Diagrams of this Report for a visual depiction of the properties within Zone B. In that same section, the “District Diagram –Development and Improvements, Planned at Buildout” provides an overall visual depiction of the planned landscaping and lighting improvements throughout the District and Zone B.
Zone B Improvements
The parcels within Zone B will ultimately receive special benefits and will be proportionately assessed in whole or in part for improvements that include, but are not limited to the following:
➢ Shared Improvements (Improvements at buildout that may be proportionately shared by parcels in Zone A and Zone B)
o street lights on Flower Avenue between Main Street and Buena Vista Road; o street lights on Buena Vista Road located between Zone A and Zone B; o street lights on Obispo Street between Main Street and Buena Vista Road; and o landscaping improvements associated with the drainage basin site located at the northeast corner of the District.
➢ Zone Specific Improvements (Improvements at buildout that may be proportionately shared by parcels in Zone B only)
o street lights on Obispo Street between Buena Vista Road and “C” Street, which is the end of Obispo street, (proportionately shared by parcels in Zone B only); and o the remaining street lights (194 street lights not identified above) within the planned residential developments;
o landscaping improvements on both sides of Obispo Street between Buena Vista Road and "C" Street;
o landscaping improvements on both sides of Del Mar Drive between Obispo Street and Fuente Drive;
o landscaping improvements on the west side of Arroyo Seco Road between Buena Vista Road and Manzanita Street;
o landscaping improvements on the west side of Arroyo Seco Road between the park site and the end of Arroyo Seco Road (cul-de-sac);
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o landscaping and trail improvements on the east side of Arroyo Seco Road between Buena Vista Road and the end of Arroyo Seco Road (cul-de-sac); o landscaping improvements on the north side of "B" Street between “C” Street and “F10” Street;
o landscaping and trail improvements on the south side of "B" Street between "C" Street and "F10" Street;
o landscaping and trail improvements on the east side of "F10" Street from "B" Street up to the end of the cu-de-sac on "F10" Street;
o landscaping improvements on the east side of "C" Street between Obispo Street and "B" Street; and
o landscaping and trail improvements on the west side of "C" Street between "B" Street and "D5" Street;
o the paseo (pathway and landscaping) located between the homes on the southwest side of the intersection of "E2" Street and "E3" Street, connecting these streets with the park site near the northeast side of the railroad right-of-way adjacent to the park site; o the landscape buffer/trail on the northeast/east side of the railroad right-of-way extending from Buena Vista Road south to Obispo Street;
o the landscape buffer/trail on the southwest side of the railroad right-of-way between Obispo Street and the designated well-site located at the northern end of "D1" Street and the paseo (pathway and landscaping) connecting "D1" Street with the landscape buffer/trail area;
o the landscape buffer/trail on the southwest side of the railroad right-of-way between Obispo Street and “F10” Street and the paseo (pathway and landscaping) connecting "F1" Street and "F2" Street with the landscape buffer/trail area; o the Habitat Area on the south/southeast side of Obispo Street between the railroad rightsof-way and "A" Street and between "A" Street and "C" Street; o the natural/minimal-maintenance landscaping improvements at the water tank site located north of the cul-de-sac on "D1" Street, between the railroad rights-of-way and the western boundary of the District;
o the park/recreational area improvements located within sixteen planned parks and recreational areas located throughout the residential developments within the District boundaries.
Zone B Sub-Zones
Only a portion of the properties within the District have been fully subdivided and/or developed, and only a portion of the improvements have been installed. Therefore, for administrative purposes and to ensure an equitable apportionment of the annual maintenance and operation expenses, the residential development areas within the District identified as Zone B have been established and grouped into Sub-Zones to reflect the current and anticipated development of the properties and the installation of improvements within Zone B. The three Sub-zones which are Pasadera Landscaping and Lighting District
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illustrated on the “District Diagram – Boundary and Zones, Fiscal Year 2022/2023” in Part V — District Diagrams of this Report are generally described in the following:
➢ Sub-Zone B1 incorporates the residential developments that have already been subdivided into Single Family Residential lots and are in proximity and associated with local parks, landscaping and/or street lighting improvements that are anticipated to be installed and maintained by the District for fiscal year 2022/2023. Based on available Santa Barbara County Assessor’s data and development within the District, for fiscal year 2022/2023, this Sub-Zone will incorporate four hundred forty-four Single Family Residential parcels and the parks and proposed improvement areas within Tract 29,061, Tract 29,062, and Tract 29,064. These parcels are identified on the Assessor’ Parcel Maps, Book 113, Pages 46, 47, 48, 49, and 50. ➢ Sub-Zone B2 incorporates the planned development area generally located south of Manzanita Street, west of Arroyo Seco Road, east of Obispo Street, and northeast of the railroad right-of-way, which has not been subdivided and identified as part of Zone B1. The properties included in this Sub-Zone are currently identified by the County Assessor’s Office as Vacant property which has not been fully subdivided and/or developed. The parcels within this Sub-Zone are currently identified as Assessor’ Parcel Maps, Book 113, Page 45, Parcels 06 through 08.
➢ Sub-Zone B3 incorporates the planned residential development area within the District located southwest of the railroad right-of-way. The properties included in this Sub-Zone are currently identified by the County Assessor’s Office as Vacant property which has not been fully subdivided or developed. The parcels within this Sub-Zone are currently identified Assessor’ Parcel Maps, Book 113, Page 01, Parcels 25 and 37; and Book 113, Page 08, Parcel 18.
Application of Sub-Zones in Zone B
By utilizing a Zone and Sub-Zone structure, similar properties with similar types of improvements will be assessed a proportional amount for the total annual expenses related to the maintenance, operation and servicing of the improvements provided by the District and for which the properties receive special benefits. The use of Sub-Zones allows for each development and the parcels therein to be assessed for the improvements provided as development occurs and/or improvements are installed.
For purposes of establishing the annual assessments for Zone B, the parcels are assigned a proportional benefit and land use designation that reflects the current development of each property and relationship (proximity) to the improvements to be provided and maintained. For calculating the fiscal year 2022/2023 annual assessments:
➢ Parcels in Sub-Zone B1 are identified as fully subdivided Single Family Residential parcels (with and without structures) and some parcels identified as Exempt Properties within Tract 29,061, Tract 29,062, and Tract 29,064 for which the District anticipates maintaining all or a portion of the improvements installed in connection with these subdivisions. The parcels that comprise Tract 29,062 and Tract 29,064 were not subdivided when the District was formed and were included in Sub-Zone B2 at that time. In fiscal year 2019/2020 Tract 29,062 became fully subdivided residential lots and the Sub-Zone designation for the associated parcels was changed from B2 to B1. For fiscal year 2022/2023 Tract 29,064 became fully subdivided residential lots and the Sub-Zone designation for the associated parcels have changed from B2 to B1.
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➢ Parcels in Sub-Zone B2 and Sub-Zone B3 are identified as either Vacant Undeveloped Property, Undeveloped Residential Property, or Exempt Property and assessed in accordance with the method of apportionment described in “Part II — Method of Apportionment” of this Report. However, in future fiscal years as these parcels are subdivided or developed, and/or as additional improvements for Zone B are accepted for maintenance, at the discretion of the Assessment Engineer and/or City Engineer, the land use designation or Sub-Zone designation for the affected properties may be reclassified Description of the District Improvements
As authorized by the 1972 Act, the improvements to be provided by the District and associated with each Zone therein incorporate local street lighting, parks, and various landscaping improvements that are to be maintained and serviced for the benefit of real property within the District. The various improvements to be maintained by the District have been or will be installed in direct connection with the development of properties for the benefit of those properties and are considered necessary for the development of those properties to their full and best use. The work to be performed within the District may include, but is not limited to (as applicable), the personnel; materials; equipment; electricity; water; contract services; repair and rehabilitation of the improvements; and incidental expenses required to operate the District and provide the improvements and services. The annual assessments to be levied on properties within the District provide a source of funding to support the continued operation and maintenance of these improvements that provide a particular and distinct benefit (special benefit) to those properties.
Each parcel shall be assessed proportionately for only those improvements, services, and expenses for which the parcel receives a special benefit. The improvement plans and specifications for the District are on file in the Office of Public Works of the City of Guadalupe and by reference these plans, and specifications are made part of this Report. The District improvements anticipated to be installed and constructed at build-out generally include but are not limited to:
Proposed Improvements at Build-out
Landscape Improvements
The landscape improvements to be funded by the District assessments may include, but are not limited to, turf, ground cover, shrubs and plants; areas of natural vegetation; trees; irrigation and drainage systems; masonry walls, retaining walls, or other fencing; monuments; hardscapes; concrete or decomposed granite trail/pathways; and other related appurtenant facilities within the District that will be dedicated to the City for maintenance or which the City has an easement to maintain such improvements including but are not limited to:
➢ designated parkway side-panels adjacent to the streets and properties within the District, including parkways, entryways, and trails;
➢ various non-street landscaping and/or vegetation management areas including a drainage basin, dedicated Habitat/Open Space areas, a water tank site, and buffer/greenbelt/trail areas along the railroad right-of way; and
➢ the planned local park sites and/or recreational areas within the District.
The following provides a summary description of the landscape improvements anticipated to be constructed as part of the development of properties within the District and ultimately maintained through the District at build-out. For reference purposes, in conjunction with these descriptions of the improvements a visual depiction of the landscape improvement areas is provided on the Pasadera Landscaping and Lighting District
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diagrams contained in Part V of this Report. At build-out, it is anticipated that the District’s landscape improvements will generally include, but is not limited to approximately:
➢ Obispo Street
o 41,785 square feet of irrigated landscape improvements located on both sides of Obispo Street between Buena Vista Road and the railroad rights-of-way. o 20,465 square feet of irrigated landscape improvements located on both sides of Obispo Street between the railroad rights-of-way and "C" Street. ➢ Del Mar Drive
o 5,190 square feet of irrigated landscape improvements located on both sides of Del Mar Drive between Obispo Street and Fuente Drive.
➢ Arroyo Seco Road
o 68,660 square feet of maintained improvements located on the east side of Arroyo Seco Road between Buena Vista Road and the end of Arroyo Seco Road (cul-de-sac). These maintained improvements incorporate 45,700 square feet of irrigated landscaping and 22,960 square feet of trail/pathway improvements.
o 4,720 square feet of irrigated landscape improvements located on the west side of Arroyo Seco Road between Buena Vista Road and Manzanita Street; o 3,195 square feet of irrigated landscape improvements located on the west side of Arroyo Seco Road between the southern end of the park site (just north of "E1" Street) and the end of Arroyo Seco Road (cul-de-sac); and
➢ "B" Street
o 33,625 square feet of irrigated landscape improvements located on the north side of "B" Street between “C” Street and “F10” Street; and
o 60,495 square feet of maintained improvements located on the south side of "B" Street between "C" Street and "F10" Street. These maintained improvements incorporate 40,345 square feet of irrigated landscaping and 20,150 square feet of trail/pathway improvements. ➢ "F10" Street
o 6,815 square feet of maintained improvements located on the east side of "F10" Street from "B" Street up to the end of the cu-de-sac on "F10" Street. These maintained improvements incorporate 4,830 square feet of irrigated landscaping and 1,985 square feet of trail/pathway improvements.
➢ "C" Street
o 8,045 square feet of irrigated landscape improvements located on the east side of "C" Street between Obispo Street and "B" Street; and
o 33,350 square feet of maintained improvements located on the west side of "C" Street between "B" Street and "D5" Street. These maintained improvements incorporate 24,930 square feet of irrigated landscaping and 8,420 square feet of trail/pathway improvements. ➢ Non-Streetscape Areas
o 2,275 square feet of non-streetscape trail/pathway improvements located between the homes on the southwest side of the intersection of "E2" Street and "E3" Street, connecting these streets with the park site near the northeast side of the railroad right-of-way adjacent to the park;
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o 22,850 square feet of improvement area (landscape buffer/trail) located on the northeast/east side of the railroad right-of-way behind the homes on the west and southwest side of Las Flores Drive extending from Buena Vista Road south to Obispo Street. It is anticipated that much of this improvement area will be irrigated landscaping, but all or a portion of the area may ultimately be installed with minimal/modified irrigation or no irrigation;
o 15,775 square feet of improvement area (landscape buffer/trail) located on the southwest side of the railroad right-of-way behind the homes on the northeast side of "D1" Street between Obispo Street and the designated well-site located at the northern end of "D1" Street. This square footage includes the estimated 2,145 square feet of paseo (pathway) connecting "D1" Street with the landscape buffer/trail area. It is anticipated that much of this improvement area will be irrigated landscaping, but all or a portion of the area may ultimately be installed with minimal/modified irrigation or no irrigation; o 39,435 square feet of improvement area (landscape buffer/trail) located on the southwest side of the railroad right-of-way behind the homes on the northeast side of "F1" Street and at the cul-de-sacs of "F9" Street and "F10" Street, between Obispo Street and "F10" Street. This square footage includes the estimated 2,205 square feet of paseo (pathway) connecting "F1" Street and "F2" Street with this landscape buffer/trail area. It is anticipated that much of this improvement area will be irrigated landscaping, but all or a portion of the area may ultimately be installed with minimal/modified irrigation or no irrigation; o 280,770 square feet of natural/minimal-maintenance landscape improvements (Habitat Area) located on the south/southeast side of Obispo Street between the railroad rights-ofway and "A" Street and between "A" Street and "C" Street; o 37,245 square feet of natural/minimal-maintenance landscape improvements (open space water tank site) located north of the cul-de-sac on "D1" Street, between the railroad rightsof-way and the western boundary of the District; and o 67,385 square feet of maintained improvements (open space drainage basin site) located at the northeast corner of the Zone, east of Flower Avenue between Main Street and Buena Vista Road. These maintained improvements incorporate 30,840 square feet of irrigated landscaping and 36,545 square feet of non-irrigated natural/minimalmaintenance landscaped area. ➢ Parks
o 660,895 square feet of park and recreational area improvements located within sixteen planned park sites, paseos, or recreational areas located throughout the residential development area within the District boundaries. While it is anticipated that much of this improvement area will be irrigated landscaping (mostly turf), this overall square footage also incorporates the non-landscaped areas within the parks including play areas, sports courts, sidewalks, and other hardscape areas, but does not include any parking areas associated with these park/recreational areas.
Park Facilities
In addition to the landscape improvements within the park/recreational areas, the improvements and facilities to be funded may include, but are not limited to maintenance and servicing of the sports courts and fields; playground equipment and structures; sidewalks, ornamental or safety lighting; benches, trash receptacles; drinking fountains, picnic facilities and any other equipment, structures or facilities related to the foregoing.
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Lighting Improvements
Lighting improvements to be funded by the District assessments may include, but are not limited to, electrical energy, lighting fixtures, poles, meters, conduits, electrical cable, and appurtenant facilities associated with the street lights, traffic signals, and lighting within public areas within the District. Maintenance, operation, and servicing of these lighting improvements may include, but is not limited to the furnishing of electric current or other illuminating agent; as needed maintenance, repair, and replacement of worn out electrical components and light fixtures, including bulbs, ballasts, photoelectric cells, meters, electrical cables; repair or replacement of damaged poles, ground wires, and conduits caused by accidents, vandalism, time, and weather; and monitoring of the Underground Service Alert (USA) network to prevent damage by excavation. At build-out, it is anticipated that the District’s lighting improvements will generally include, but is not limited to:
➢ Thirteen (13) street lights located on the south side of Main Street adjacent to the proposed non-residential development area within the District;
➢ Two (2) street lights on Flower Avenue between Main Street and Buena Vista Road; ➢ Fourteen (14) street lights on the north side of Buena Vista Road which is between the proposed residential developments and the proposed non-residential development area; ➢ Twenty (20) street lights on Obispo Street;
o Five (5) street lights located between Main Street and Buena Vista Road; o Ten (10) street lights located between Buena Vista Road and the railroad right-of-way; o Five (5) street lights located between the railroad right-of-way and “C” Street; ➢ One hundred ninety-four (194) street lights within the planned residential developments; ➢ The safety/security lights, recreational lights (fields and courts) and/or ornamental lighting associated with the park/recreational areas; and
➢ Any other public lighting facilities including future traffic signals that may be deemed necessary or desired for the safe ingress or egress to the properties within the District.
Excluded Improvements
Improvements that are not a part of the District improvements include, privately owned street lights and landscaping improvements located on private property and/or areas designated as Homeowner Association or Business Association properties or easements. Such improvements and facilities including street trees shall be provided and maintained by the individual property owners, property management group or association established in connection with the development of properties within the District.
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Fiscal Year 2022/2023 Improvements
The following improvement are currently maintained or installed by the developer and may be accepted by the City for maintenance during fiscal year 2022/2023 and may be funded in whole or in part by the annual assessments:
Improvements Allocated to All Benefiting Properties
The following improvement provide special benefits and are proportionately shared and allocated to all properties within the District:
➢ Five (5) street lights on Obispo Street between Main Street and Buena Vista Road.
Improvements Allocated to All Properties in Zone B Only The following improvement provide special benefits and are proportionately shared and allocated to all properties within Zone B (Sub-Zones B1, B2, and B3):
➢ Approximately 36,335 square feet of irrigated landscape improvements located on both sides of Obispo Street between Buena Vista Road and Manzanita Street. This is approximately 75% of the 41,785 square feet of planned irrigated landscape improvements located on both sides of Obispo Street between Buena Vista Road and the railroad rights-of-way; and ➢ Six (6) street lights on Obispo Street between Buena Vista Road and Manzanita Street.
Improvements Allocated to Properties in Zone A and Sub-Zone B1 The following improvement provide special benefits and are proportionately shared and allocated to the properties within Zone A as well as those properties within Sub-Zone B1:
➢ Fourteen (14) street lights on Buena Vista Road which situated between the residential developments of Zone B1 and the planned non-residential development properties in Zone A. o Five (5) street lights on Buena Vista Road, west of Obispo Street (between Obispo Street and Las Flores Drive);
o Nine (9) street lights on Buena Vista Road, east of Obispo Street (between Obispo Street and Arroyo Seco Road);
Improvements Allocated to Properties in Sub-Zone B1 and Sub-Zone B2 The following improvement provide special benefits and are proportionately shared and allocated to the properties within Sub-Zone B1 as well as those properties within Sub-Zone B2:
➢ Approximately 20,600 square feet of landscaping improvements located on the east side of Arroyo Seco Road between Buena Vista Road and Manzanita Street (13,710 square feet of irrigated landscaping and 6,890 square feet of trail/pathway improvements) is currently being maintained. An additional 41,195 square feet of landscaping improvements on the east side of Arroyo Seco Road between Manzanita Street and Guerrero Drive (27,420 square feet of irrigated landscaping and 13,775 square feet of trail/pathway improvements) has been installed and may be accepted for maintenance at the end of the fiscal year. Collectively, these 61,795 square feet of improvements represent approximately 90% of the 68,660 square feet of planned improvements for the east side of Arroyo Seco Road between Buena Vista Road and the end of Arroyo Seco Road at the railroad right-of-way. ➢ Twelve (12) street lights that are adjacent to and benefit both properties in Sub-Zone B1(Tracts 29,062 and 29,064) and Sub-Zone B2 parcels (School and community park sites):
o Six (6) street lights located on Manzanita Street between Obispo Street and Arroyo Seco Road, adjacent to Tract 29,062 (Sub-Zone B1) and the future school site (Sub-Zone B2).
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o Six (6) street lights on Arroyo Seco Road between Buena Vista Road and Manzanita Street adjacent to Tract 29,062. These six street lights are a portion of the eighteen (18) total planned street lights on Arroyo Seco.
Improvements Allocated to Properties in Sub-Zone B1 Only The following improvement provide special benefits and are proportionately shared and allocated to all the residential properties within Zone B1 only:
➢ Approximately 5,190 square feet of irrigated landscape improvements located on both sides of Del Mar Drive between Obispo Street and Fuente Drive (Entryway to Tract 29,061). ➢ Approximately 4,720 square feet of irrigated landscaping improvements located on the west side of Arroyo Seco Road between Buena Vista Road and Manzanita Street. ➢ Approximately 46,905 square feet of park and recreational area improvements located within the two neighborhood park sites and recreational areas located within Tract 29,061. The majority of the site improvements incorporate irrigated landscaping (mostly turf), but this overall square footage also includes some non-landscaped areas including play areas, sports courts, sidewalks, and other hardscape areas.
➢ Approximately 53,145 square feet of park and recreational area improvements located within the seven neighborhood park sites or recreational areas located within Tract 29,062 The majority of the site improvements incorporate irrigated landscaping (mostly turf), but this overall square footage also includes some non-landscaped areas including play areas, sports courts, sidewalks, and other hardscape areas.
➢ Approximately 23,085 square feet of park and recreational area improvements located within the neighborhood park sites, basins, and/or recreational areas located within Tract 29,064 The majority of the site improvements incorporate irrigated landscaping (mostly turf), but this overall square footage also includes some non-landscaped areas including play areas, sports courts, sidewalks, and other hardscape areas.
➢ Sixty-five (65) street lights within Sub- Zone B1 residential development areas including:
o Twenty-five (25) street lights within Tract 29,061 located on Fuente Drives, Castillo Drive, Las Flores Drive, Del Mar Drive, Esperanza Drive, and Gusto Court. o Forty (40) of street lights within Tract 29,062 including lights located on Ninos Drive, Hacienda Drive, La Joya Drive, Jalama Drive, Ladera Drive, and Lazo Drive.
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Part II — Method of Apportionment
Legislative Authority and Provisions
1972 Act
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements, including the acquisition, construction, installation and servicing of landscaping and lighting improvements and related facilities. The 1972 Act requires that the cost of these improvements be levied according to benefit rather than assessed value:
Section 22573 defines the net amount to be assessed as follows:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
Section 22574 provides for zones as follows:
“The diagram and assessment may classify various areas within an assessment district into different zones where, by reason of variations in the nature, location, and extent of the improvements, the various areas will receive differing degrees of benefit from the improvements.
A zone shall consist of all territory which will receive substantially the same degree of benefit from the improvements.”
The formulas used for calculating assessments and the designation of Zones and Sub-Zones as established herein reflect the composition of parcels within the District and the improvements and activities to be provided, and have been designed to fairly apportion the cost of providing those improvements based on a determination of the proportional special benefits to each parcel, consistent with the requirements of the 1972 Act and the provisions of Article XIII D of the California Constitution (Proposition 218).
California Constitution
The costs to operate and maintain the District improvements are identified and allocated to properties within each Zone and/or Sub-Zone within the District based on special benefit. The improvements provided and for which properties are to be assessed are identified as local landscaping and lighting improvements and related amenities that were installed in connection with the development of the properties and/or would otherwise be required for the development of properties within each respective Zone and/or Sub-Zone. The District assessments and method of apportionment is based on the premise that these improvements would otherwise not have been required without the development or planned development of those parcels.
Article XIII D Section 2d defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”; Article XIII D Section 2i defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.”
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Engineer’s Report
Fiscal Year 2022/2023
Article XIII D Section 4a defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Benefit Analysis
The improvements provided by this District and for which properties will be assessed have been identified as necessary, desired and/or required for the orderly development of the properties within the District to their full potential, consistent with the development plans and applicable portions of the City’s General Plan.
Special Benefits
The ongoing maintenance of landscaped areas within the District will provide aesthetic benefits to the properties within the District and each respective Zone and/or Sub-Zone therein and are intended to provide a more pleasant environment to walk, drive, live, and work. The primary function of these improvements and related amenities is to serve as an aesthetically pleasing enhancement and green space for the benefit of the immediately surrounding properties and developments for which the improvements are constructed and installed and/or are facilitated by the development or potential development of properties within the District. These improvements are an integral part of the physical environment associated with the parcels in the District and while some of these improvements may in part be visible to properties outside the District and/or the respective Zones and Sub-Zones, collectively if these improvements are not properly maintained, it is the parcels within the District and/or the respective Zones and Sub-Zones that would be aesthetically burdened. Additionally, the many of the landscape improvements include parks, green spaces, and trails that provide visually pleasing open space areas that serve as an extension of the physical attributes of the parcels assessed, such as their front or rear yards and may also provide a greater opportunity for recreation as well as serving as a physical buffer and/or sound reduction buffer between the roadways and the properties in the District. Thus, the maintenance of these landscaped improvements provides particular and distinct benefits to the properties and developments associated with those improvements.
Likewise, street lighting in the District is primarily useful for illuminating the streets that provide access to the properties in the District as well as the sidewalks and parking lanes associated with those properties. While it is recognized that street lights and traffic signals serve in part to enhance traffic safety, installation and construction of these improvements are for the most part, required by the development of properties within the district and these improvements provide three main special benefits to those properties: (i) property security benefit, (ii) pedestrian safety benefit, and (iii) parkway/roadway access benefit. Furthermore, because traffic circulation in the City is largely the result of local traffic to and from these properties by the property owners and guests, it is reasonable to assume that these properties derive a particular and distinct benefit from the streetlighting that support the safe access to the properties and essentially all pedestrians and parking vehicles in the lit areas will, after dark, be directly associated with the assessed properties.
As a result, the maintenance of these lighting improvements is a particular and distinct benefit to the properties and developments within the District and the Zones and Sub-Zones therein.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Collectively these landscaping and lighting improvements and related assessments enhance the security, overall use, presentation, and marketability of the properties, and ensure the long-term cost-efficiency of services that is obtained through the City provided maintenance (economy of scale), and the regulatory restrictions on future cost increases.
General Benefit
Landscaping General Benefit
In reviewing the location and extent of the specific landscaped areas and improvements to be funded by District assessments and the proximity and relationship to properties to be assessed, it is evident these improvements have been or will be installed as part of the development of properties within the District or are improvements that would otherwise be shared by and required for development of those properties. Although the District improvements are located on public streets or public areas that are typically visible and/or accessible to the general public, it is evident that the ongoing maintenance of these improvements are only necessary for the appearance and advantage of the properties within the District that are directly associated with those improvements and these improvements (particularly the level of maintenance and servicing) are not required nor necessarily desired by any properties outside the District and/or the respective Zones and/or Sub-Zones associated with those various improvements. It is also evident that the maintenance these improvements and the level of maintenance provided has a direct and particular impact (special benefit) only on those properties in proximity to those improvements and such maintenance beyond that which is required to ensure the safety and protection of the general public and property in general, has limited (if any) indirect or incidental benefit to the public at large or properties outside each respective Zone.
In the absence of a special funding Zone, the City’s maintenance of these improvements would for the most part, be limited to tree management, weed abatement, rodent control, and erosion control services for the various landscape areas. This basic or baseline level of service would typically provide for periodic servicing of these areas on an as-needed basis. This baseline level of service would provide for public safety and essential property protection to avoid negative impacts on adjacent roadways and vehicles traveling on those roadways and potential property damage, but results in a far less visually pleasing environment than is created with the enhanced levels of services associated with the regular landscape maintenance that can be provided through the District assessments.
On average, the cost to provide this baseline level of service for the District’ planned landscape areas is estimated to be approximately $0.012626 per square foot (approximately $550 per acre) which includes a five percent (5%) cost factor for City overhead and administration. This baseline service cost per square foot represents approximately five percent (5%) of the overall cost per square foot for the annual operation and maintenance of the landscape areas.
Other Landscaping General Benefits
In addition to the general benefit identified above, it is recognized that there are indirect or incidental general benefits to properties within the District as well as the general public that are associated with regular landscape maintenance services, including:
➢ Minimization of dust and debris; and
➢ Decreased potential water runoff from both properties and the landscaped areas.
Although these types of benefits might best be characterized as indirect consequences of the special benefit of the landscape maintenance provided to parcels served by the District, for the purposes of calculating proportional benefits, we assume these types of benefits to be general Pasadera Landscaping and Lighting District
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Fiscal Year 2022/2023
benefits, albeit general benefits that are extremely difficult to quantify. We estimate that the costs associated with these indirect benefits do not exceed one percent (1%) of the annual maintenance expenditures for the landscaping improvements.
The baseline general benefit costs and the indirect/incidental general benefit costs identified above shall be excluded from the special benefit assessment funding and not assessed to the parcels within the District. The total calculated general benefit cost for the landscaping improvements associated with each Zone and/or Sub-Zone is summarized in the table at the end of this section and is also identified in the budgets contained in Part III of this Report.
Lighting General Benefit
In reviewing the location and extent of the specific lighting improvements to be funded by District assessments and the proximity and relationship to properties to be assessed, like the landscaping improvements it is evident these improvements are being installed as a direct result of the development of the properties within the District or are lighting improvements that would otherwise be shared by and required for the development of those properties. It is also evident that the maintenance and servicing of these improvements has a direct and particular impact (special benefit) on those properties in proximity to those street lighting improvements and these street lighting improvements are for the most part, lighting improvements that exceed what would otherwise be required for traffic circulation or to ensure the safety and protection of the general public and property in general.
Because these District lighting improvements are directly associated with the development or anticipated development of the properties within each respective District Zone and clearly provide a special benefit to those properties that is not shared by all properties in the City, it is certainly reasonable to conclude that the maintenance and operation of these improvements is largely if not entirely a special benefit to those properties to be assessed. Based on the special benefits previously identified for street lights, it is apparent that within residential developments (Zone B, which is comprised initially as Sub-Zones B1, B2, and B3), the internal residential development street lights are installed solely for the use and benefit those residential properties and there is no quantifiable general benefit to other properties or to the public at large.
In addition to the internal residential street lights within the various developments in Zone B, the properties in Zone B (both the residential parcels and the school site) are accessed from and/or are adjacent to Obispo Street and/or Flower Avenue and Buena Vista Road and the street lights on these secondary/collector streets are collectively and proportionately shared by the properties in Zone B as well as the non-residential properties in Zone A which are adjacent to these streets and associated street lights. Collectively, these secondary/collector street lights represent approximately 15% of the total street lights to be installed within the District. While these secondary/collector lights are clearly the result of the development of properties within the District, it is also reasonable to conclude that these types of streets are often accessed by the generalpublic (possibly in route to the school or parks) and to some extent the street lighting on these streets may also enhance general nighttime traffic safety and circulation for other properties and the public at large. Based on various traffic circulation studies related data, it is estimated that less than forty percent (40%) of these secondary/collector street lights would be required for similar streets in less concentrated development areas. Therefore, it has been determined that the general benefit related to the overall operation and maintenance of these shared street lights is no more than six percent (6 %) of the street light operating costs for these particular street lights. However, to ensure that no parcel is assessed for more than its proportional special benefit for these shared street lights, the City will contribute for general benefit an amount equal to ten percent (10%) of the budgeted regular annual maintenance expenditures (maintenance and Pasadera Landscaping and Lighting District
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energy costs). These general benefit costs shall be excluded from the special benefit assessment funding and not assessed to the parcels within the District.
In addition to the internal residential street lights and secondary/collector street lights discussed above, the non-residential properties within Zone A will directly benefit from the street lights to be installed on Main Street (a primary/arterial street) adjacent to those properties. Similar to the lights on secondary/collector streets, it is certainly reasonable to recognize that the street lights on this primary/arterial street provides a measure of general benefit to the public and to properties in general resulting from nighttime traffic safety and circulation. The American National Standard Practice for Roadway Lighting and various related traffic and street lighting studies suggest that over ninety percent (90%) of the street lights installed on primary/arterial streets in urban areas are directly the result of property development (both residential and non-residential development).
In turn these developments increase traffic circulation and ultimately dictate the type of lighting, spacing and number of lights required and without such development, both the need and quantity of those lights would be dramatically reduced, which is reflected by the limited lighting that currently exists in this area on Main Street. Therefore, like the secondary/collector street lights associated with this District, it has been determined that the general benefit related to the operation and maintenance of the street lights on Main Street is ten percent (10%) of the regular annual maintenance expenditures (maintenance and energy costs). These general benefit costs shall be excluded from the special benefit assessment funding and not assessed to the parcels within Zone A of the District.
The total calculated general benefit cost for the street lighting improvements associated with each Zone and/or Sub-Zone is summarized in the table below and is also identified in the budgets contained in Part III of this Report.
Utilizing the general benefit service costs outlined above and the improvements proposed at buildout, the following table summarizes the estimated general benefit costs calculated for each Zone and Sub-Zone within District:
Estimated General Benefit for Street Lighting, Landscaping, and Parks (1) As with most maintenance costs, the General Benefit Costs shown above have been adjusted for inflation and in subsequent fiscal years, the General Benefit Cost will likely continue to be impacted and adjusted for inflation.
Zone A ($17) $0 ($17)
Sub-Zone B1 ($718) ($2,747) ($3,465)
Sub-Zone B2 ($5) ($14) ($19)
Sub-Zone B3 ($3) ($9) ($11)
Zone B Zone B Total ($726) ($2,769) ($3,495)
Total General Benefit ($743) ($2,769) ($3,512)
Zone Street Lighting
Landscaping
and Parks Total (1)
General Benefit General Benefit General Benefit
Sub-Zone
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Assessment Methodology
To calculate and identify the proportional special benefit received by each parcel and ultimately each parcel’s proportionate share of the improvement costs it is necessary to consider not only the improvements and services to be provided, but the relationship each parcel has to those improvements as compared to other parcels in the District Article XIIID Section 4a reads in part:
“…The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement or the maintenance and operation expenses of a public improvement or for the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” Landscaping and lighting improvements like most public improvements, provide varying degrees of benefit (whether they be general or special) based largely on the extent of such improvements, the location of the improvements in relationship to properties associated with those improvements. To establish the proportional special benefit and ultimately the assessment obligation for each parcel, these factors need to be addressed and formulated in the method of apportionment by the use of benefit zones that reflect the extent and location of the improvements in relationship to the properties, as well as the specific use of the property and characteristics that reflects each parcel’s proportional special benefit as compared to other properties that benefit from those same improvements.
The method of apportionment (method of assessment) developed for this District is based on the premise that each of the property to be assessed receives a particular and distinct benefit (special benefit) from the improvements, services and facilities to be financed by the District assessments and to assess benefits equitably it is necessary to calculate each property’s relative share of the special benefits conferred by the funded improvements and service. The Equivalent Benefit Unit (EBU) method of assessment apportionment is utilized in this District and establishes a basic unit of benefit (base value) and then calculates the benefit derived by each assessed parcel as a multiple (or a fraction) of that basic unit. This EBU method of apportioning special benefits is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of comparable property characteristics The base value and assessment formula utilized in each Zone may be different, but is established for each Zone to reflect the improvements and properties that benefit from those improvements utilizing property characteristics that may include but is not limited to the type of development (property land use), property’s development status, and size of the property (acreage or units).
For the purposes of this Engineer's Report, an EBU is the quantum of benefit derived from the various Zone improvements by a single family residential parcel. The single family residential parcel has been selected as the basic vale for calculation of assessments since at build-out this land use will represent over 98% of the parcels in the District and over 70 % of the total acreage developed. Thus, the "benchmark" property (the single family residential parcel) derives one EBU of benefit and is assigned 1.00 Equivalent Benefit Unit.
The following outlines the land use classifications that are associated with or may be associated with the parcels in the District and the proportional Equivalent Benefit Units established for those land use classifications.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Land Use Classifications
Single-Family Residential -- This land use classification is defined as a fully subdivided residential home site with or without a structure. This land use may include, but is not limited to subdivided residential tract lots, condominiums, or other individual residential units or subdivided lots assigned an Assessor’s Parcel Number. As previously noted, the single family residential parcel has been selected as the basic value for calculation of assessments and each is assigned
1.00 Equivalent Benefit Unit.
Multi-Family Residential -- This land use classification is defined as properties that are primarily used for residential purposes, but contain more than a single residential unit on the parcel (parcels with more than one dwelling) including apartments, duplexes, or other multi-unit structures. Due in part to the development and population densities associated with these types of dwelling units (reduced unit size compared to the typical density and size of single-family properties), studies have consistently shown that the average apartment unit impacts infrastructure approximately 80% as much as a single-family residence. (Sources: Institute of Transportation Engineers Informational Report Trip Generation, Fifth Edition, 1991; Metcalf and Eddy, Wastewater Engineering Treatment, Disposal, Reuse, Third Edition, 1991). Therefore, it is reasonable to conclude that the proportional special benefit these properties receive from the public improvements funded by the District assessments has a similar proportionality and these parcels shall be assigned a weighted proportional special benefit of 0.80 EBU per unit.
Developed Non-Residential -- This land use is defined as a parcel and/or development (group of parcels) that has been developed primarily with a non-residential use including, but not limited to (both publicly owned and privately owned) commercial retail or service, office or professional service, hotel or motel, manufacturing, warehousing, parking lot, and/or institutional facilities including hospitals or other medical facilities, private schools or education centers, churches or other non-profit organizations. Based on the planned residential development within this District, it has been determined that these planned single-family residential developments will yield approximately five dwelling units per acre of land. The actual residential development density is
5.43 units per acre. Therefore, since the single family residential parcel (the base value for calculation of assessments) is assigned 1.0 Equivalent Benefit Unit it is reasonable and appropriate to assign the developed non-residential properties a weighted special benefit that reflects a similar and proportional development density. Therefore, the EBU assigned to each developed non-residential property is established by multiplying the parcel’s applied acreage by
5.0 EBU per acre (e.g., a developed non-residential parcel of 4.25-acres would be assigned 21.25 EBU, 4.25 acres x 5.0 EBU/acre = 21.25 EBU).
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Public School Property -- This classification includes the parcel currently identified specifically as public school site. On average, approximately 1/3rd (33.33%) of the total school site acreage is developed with structures and parking facilities, which is similar to what is commonly associated with non-residential developments. The remaining parcel acreage (approximately 66.67%) is generally playground areas and/or sports fields which is similar to the District’s park improvements. Recognizing the overall development of this parcel as compared to other properties in the District and the improvements in proximity to this property, it has been determined that proportional special benefit EBU calculated for this parcel is accurately reflected by treating that portion of the parcel with structures and parking facilities (1/3rd of the parcel’s acreage) similar to the EBU calculated for Developed Non-Residential properties (33.33% of acreage x 5.0 EBU/acre), with the remaining 2/3rd of the parcel’s acreage being excluded (treated similar the District’ park facility, although this area is not part of the improvements being maintained by the District). Therefore, this 14.37 acre school site parcel shall be assigned 11.98 EBU for balloting purposes to establish the property’s maximum assessment and proportional special benefit ([14.37 acres x 33.33% = 4.79 applied acre]; x 5.00 EBU/acre = 11.98 EBU).
However, for calculation of the annual assessments each fiscal year, the Assessment Engineer shall apply to this parcel an EBU that best reflects the property’s development status and proportional special benefit from the exiting improvements and/or new improvements to be installed and accepted during the fiscal year. The Assessment Engineer may treat the parcel as a Vacant Undeveloped Property (assigned 1.00 EBU per acre or 4.79 EBU) or any proportional EBU up to the parcel’s maximum EBU described above (11.98 EBU).
Based on the current development of this property and the location and timing of the improvements to be accepted by the City for maintenance during fiscal year 2022/2023, this parcel shall be assigned a weighted special benefit per applied acre applicable to Vacant Undeveloped Property.
Planned Residential Development -- This land use classification is defined as a parcel or group of parcels that may currently be identified as vacant undeveloped property or undeveloped residential property, zoned for residential use, and the number of residential units to be developed on the property has been determined or identified as part of a Tentative Development Plan, Tentative Tract Map or Specific Plan.
For balloting purposes to establish each property’s maximum assessment and proportional special benefit, these parcels were assigned an EBU that reflected the total EBU’s planned for that parcel at build-out (1.00 EBU per single-family residential lot and 0.80 per multi-family residential unit).
However, for calculation of the annual assessments each fiscal year, the Assessment Engineer shall apply to such parcels an EBU that best reflects that parcel’s proportional special benefit from the improvements and services provided as compared to other properties in the District, Zone and Sub-Zone based on the type and location of the improvements to be maintained, the proximity of the property to those improvements, and the development status of the property. Because these factors can vary from year to year and from parcel to parcel, the calculated EBU for each parcel originally balloted as Planned Residential Development parcel may be different utilizing either the acreage of the parcel or number of planned units. The Assessment Engineer may identify the parcel and treat the parcel as a Vacant Undeveloped Property (assigned 1.00 EBU per applied acre up to a maximum of 5.0 EBU; as an Undeveloped Residential Property (assigned
1.00 EBU per acre for the parcel’s total acreage); or may temporarily identify the parcels as a Special Case Parcel (refer to this land use classification below) assigning the parcel any proportional EBU up to the maximum EBU for which the property was ballot (1.0 EBU per singlefamily residential lot and 0.80 per multi-family residential unit).
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Based on the development of properties within the District (specifically in Zone B) and the location and timing of the improvements to be accepted by the City for maintenance during fiscal year 2022/2023, the parcels initially identified as Planned Residential Development properties have each be assigned a weighted special benefit per acre applicable to either Vacant Undeveloped Property or Undeveloped Residential Property.
Planned Non-Residential Development -- This land use classification is defined as a parcel or group of parcels that may currently be identified as vacant undeveloped property or undeveloped non-residential property, zoned for a non-residential use including proposed commercial retail or service, office or professional service, hotel or motel, manufacturing, warehousing, parking lot, and/or institutional facilities including hospitals or other medical facilities, private schools or education centers, churches or other non-profit organizations based on a Tentative Development Plan, Tentative Tract Map or Specific Plan.
For balloting purposes to establish each property’s maximum assessment and proportional special benefit, these parcels were assigned an EBU that reflected the total EBU’s planned for that parcel at build-out (5.00 EBU per applied acre as applicable to Developed Non-Residential properties).
However, for calculation of the annual assessments each fiscal year, the Assessment Engineer shall apply to such parcels an EBU that best reflects that parcel’s proportional special benefit from the improvements and services provided as compared to other properties in the District and Zone based on the type and location of the improvements to be maintained, the proximity of the property to those improvements, and the development status of the property. Because these factors can vary from year to year and from parcel to parcel, the calculated EBU for each parcel originally balloted as Planned Non-Residential Development may be different. The Assessment Engineer may identify the parcel and treat the parcel as a Vacant Undeveloped Property (assigned 1.00 EBU per applied acre up to a maximum of 5.0 EBU); as an Undeveloped Non-Residential Property (assigned 1.00 EBU per acre for the parcel’s total acreage); or may temporarily identify the parcel as a Special Case Parcel (refer to this land use classification below) assigning the parcel any proportional EBU up to the maximum EBU for which the property was ballot (5.00 EBU per applied acre as applicable to Developed Non-Residential properties).
Based on the anticipated development of properties within the District (specifically in Zone A) and the location and timing of the improvements to be accepted by the City for maintenance during fiscal year 2022/2023, the parcels initially identified as Planned Non-Residential Development properties have each be assigned a weighted special benefit per acre applicable to either Vacant Undeveloped Property or Undeveloped Non-Residential Property.
Vacant Undeveloped Property -- This land use classification includes undeveloped properties that are identified as parcels with no development including residential and non-residential properties, undeveloped school sites, and parcels that may currently be used for agricultural purposes. Although it is recognized that most of the improvements within the various Zones and Sub-Zones of the District will be constructed and accepted for maintenance in large part as properties are developed and these developments will clearly receive a particular and distinct benefit (direct special benefit) from those improvements, it is also recognized that most of the various improvements proposed within the District are considered shared improvements that collectively support the overall development of properties within the District and Zones to their full and best use, including the vacant undeveloped properties. However, it is also recognized that the planned parks, internal (neighborhood) street lights and some of the non-streetscape improvements within the District are in large part specifically related to the residential parcels that have an immediate utilization of those improvements and the special benefit costs associated with these parks, neighborhood street lights and landscape areas should be assessed primarily if Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
not entirely to the properties which are developed or actively being developed. Likewise, most of the remaining landscaping and lighting improvements within the District will likely be installed and accepted for maintenance as properties are developed and those developing parcels clearly receive a proportionately greater benefit from those improvements than do the undeveloped properties. Therefore, it has been determined that parcels identified as Vacant Undeveloped Property shall be assigned a proportional EBU that is 20% of that assigned to developed properties, which is 1.0 EBU per applied acre (20% of the 5.0 EBU per acre assigned to Developed Non-Residential properties), up to a maximum of 5 acres per parcel or 5.0 EBU per parcel. (e.g. a Vacant Undeveloped Property which is 7.00-acres would be assigned 5.00 EBU [5.0 acre maximum x 1.0 EBU/acre]).
Undeveloped Residential Property -- This land use classification includes undeveloped properties that were originally identified as Planned Residential Development parcels, but have not yet been developed or subdivided, but are either adjacent to or in close proximity to improvements that will be maintained for the current fiscal year, and/or the property is actively being developed. While many of the improvements within the District will be constructed and accepted for maintenance in large part as properties are being subdivided or developed and those properties will clearly receive a particular and distinct benefit (direct special benefits) from those improvements, it is also recognized that certain improvements within the District are installed in advance of property development that are considered shared improvements that collectively support the overall development of properties within the District and Zones to their full and best use, including the vacant undeveloped properties. However, it is also recognized that some of these shared improvements within the District have a more direct and particular benefit to those undeveloped properties directly adjacent to the improvements or in close proximity to those improvements than do the vacant undeveloped properties that are not actively being developed or are further from those shared improvements. Therefore, it has been determined that parcels identified as Undeveloped Residential Property shall be assigned a proportional EBU that is 20% of that assigned to developed properties, which is 1.0 EBU per applied acre (20% of the 5.0 EBU per acre assigned to Developed Non-Residential property), but unlike parcels designated as Vacant Undeveloped Property, there is no acreage cap for the parcel. (e.g. an Undeveloped Residential Property which is 7.00-acres would be assigned 7.00 EBU [7.0 acres x 1.0 EBU/acre]).
Undeveloped Non-Residential Property -- This land use classification includes undeveloped properties that were originally identified as Planned Non-Residential Development parcels, but have not yet been developed or subdivided, but are either adjacent to or in close proximity to improvements that will be maintained for the current fiscal year, and/or the property is actively being developed. While many of the improvements within the District will generally be constructed and accepted for maintenance in large part as properties are being subdivided or developed and those properties will clearly receive a particular and distinct benefit (direct special benefits) from those improvements, it is also recognized that certain improvements within the District are installed in advance of property development that are considered shared improvements that collectively support the overall development of properties within the District and Zones to their full and best use, including the vacant undeveloped properties. However, it is also recognized that some of these shared improvements within the District have a more direct and particular benefit to those undeveloped properties directly adjacent to the improvements or in close proximity to those improvements than do the vacant undeveloped properties that are not actively being developed or are further from those shared improvements. Therefore, it has been determined that parcels identified as Undeveloped Non-Residential Property shall be assigned a proportional EBU that is 20% of that assigned to developed properties, which is 1.0 EBU per applied acre (20% of the 5.0 EBU per acre assigned to Developed Non-Residential property), but unlike parcels Pasadera Landscaping and Lighting District
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designated as Vacant Undeveloped Property, there is no acreage cap for the parcel. (e.g. an Undeveloped Residential Property which is 7.00-acres would be assigned 7.00 EBU [7.0 acres x
1.0 EBU/acre]).
Special Case Parcels -- In many landscaping and lighting districts (particularly districts that have a wide range of land uses, phased developments, and/or diversity in the location and type of improvements) there may be one or more parcels to be assessed that the standard land use classifications and proportionality identified above do not accurately identify the use and special benefit received from the improvements. Properties that are typically classified as Special Case Parcels usually involve partial or mixed use development of the property or development restrictions whether those restrictions are temporary or permanent and affect the properties proportional special benefit. Examples of such restrictions may include situations where only a portion of the parcel’s total acreage is or can be developed. In such a case, the net acreage of the parcel that is utilized rather than the gross acreage of the parcel may be applied to calculate the parcel’s proportional special benefit similar to how the Public School site parcel is treated.
Each such parcel shall be addressed on a case-by-case basis by the Assessment Engineer and the EBU assigned to such parcels shall be based on the specific issues related to that parcel and its proportional special benefit compared to other properties that receive special benefits from the improvements.
Exempt Properties -- Within most districts, there are lots or parcels of land that do not receive a special benefit from the improvements provided (exempt from assessment), which may include, but is not limited to public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, public rights-of-way, or utility rights-of-way; common areas, bifurcated lots; sliver parcels or any other parcel that has little or no assessed value and cannot be developed independently; parcels that are part of the improvements being maintained by the District or that the City has determined that the parcel cannot be developed. These types of parcels are considered to receive no special benefit from the improvements and are therefore exempted from assessment and are assigned 0.00 EBU.
A summary of the applied Equivalent Benefit Units (EBUs) for the various land use classifications within the District is shown in the following table:
Assessment Land Use
Single Family Residential 1.00 EBU per Unit/Parcel
Multi-Family Residential 0.80 EBU per Unit
Developed Non-Residential 5.00 EBU per Acre
Public School Property 5.00 EBU per Adjusted Acreage
Planned Residential Development 0.50 EBU per Unit
Planned Non-Residential Development 2.50 EBU per Acre
Vacant Undeveloped Property 1.00 EBU per Acre (Maximum of 5 Acres) Approved Residential Development 1.00 EBU per Unit
Approved Non-Residential 5.00 EBU per Acre
Approved Multi-Residential 0.80 EBU per Unit
Approved Condominium Property 1.00 EBU per Unit
Undeveloped Residential Property 1.00 EBU per Acre
Undeveloped Non-Residential 1.00 EBU per Acre
Planned Multi-Family Residential 0.80 EBU per Unit
Exempt - EBU per Acre
Special Case 1.00 EBU per Acre
Equivalent Benefit Unit Formula
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Equivalent Benefit Unit Summary
The following is a summary of the Equivalent Benefit Units applicable to the various land use classifications identified in each District Zone or Sub-Zone:
Zone A
Sub-Zone B1
Sub-Zone B2
Sub-Zone B3
Assessment Land Use
Total
Parcels
Residential
Units/Lots
Applied
Acreage
Equivalent Benefit
Units (EBU)
Vacant Undeveloped Property 1 - 4.64 4.64
Undeveloped Non-Residential 2 - 16.85 16.85
Exempt 1 - 1.77 -
Totals 4 - 23.26 21.49
Assessment Land Use
Total
Parcels
Residential
Units/Lots
Applied
Acreage
Equivalent Benefit
Units (EBU)
Single Family Residential 444 444 - 444.00
Exempt 23 - 4.96 -
Totals 467 444 4.96 444.00
Assessment Land Use
Total
Parcels
Residential
Units/Lots
Applied
Acreage
Equivalent Benefit
Units (EBU)
Vacant Undeveloped Property 1 - 4.79 4.79
Exempt 2 - 12.91 -
Totals 3 - 17.70 4.79
Assessment Land Use
Total
Parcels
Residential
Units/Lots
Applied
Acreage
Equivalent Benefit
Units (EBU)
Vacant Undeveloped Property 1 - 5.00 5.00
Exempt 2 - 9.58 -
Totals 3 - 14.58 5.00
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Part III – Estimate of Costs
Calculation of Assessments
An assessment amount per Equivalent Benefit Unit (Assessment per EBU) is calculated by:
Taking the “Total Annual Expenses” (Total budgeted costs) and subtracting the “Total General Benefit Expenses” (Landscaping General Benefit Expenses and/or Lighting General Benefit Expenses), to establish the “Total Special Benefit Expenses”; Total Annual Expenses– General Benefit Expenses = Special Benefit Expenses To the resulting “Special Benefit Expenses”, various “Funding Adjustments” may be applied that may include, but are not limited to:
➢ “Reserve Fund Transfer/Deduction”, represents an amount of available existing funds from the “Operational Reserve Fund Balances” being applied to pay a portion of the Special Benefit Expenses for the fiscal year.
➢ “Additional City Funding”, represents an adjustment that is typically used to addresses any funding gap between the amount budgeted to provide the improvements and services (“Special Benefit Expenses”); and the amount that will be collected through the assessments.
This funding may be addressed by an additional City contribution or loan from the City which is intended to be recovered in future fiscal years.
These adjustments to the Special Benefit Expenses result in the net special benefit amount to be assessed “Balance to Levy”;
Special Benefit Expenses - Funding Adjustments =Balance to Levy The amount identified as the “Balance to Levy” is divided by the total number of EBUs of parcels that receive special benefit to establish the Assessment Rate (“Assessment Per EBU”). This Assessment Rate is then applied back to each parcel’s individual EBU to calculate the parcel’s proportionate special benefit and assessment amount for the improvements.
Balance to Levy / Total EBU = Assessment Per EBU (Assessment Rate) Assessment Per EBU x Parcel EBU = Parcel Assessment Amount Note: The maximum assessments and proposed assessments for fiscal year 2022/2023 outlined in this Report are intended to fully support the expenses identified as “Special Benefit Expenses”.
Consequently, there are no “Funding Adjustments” reflected in the budgets the “Balance to Levy” is equal to the total “Special Benefit Expenses”.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Zone Budgets and Assessments
The zone budgets and assessments outlined on the following page for the District are based on the City’s estimate of the expenses and related funding necessary for the operation, maintenance and servicing of the District improvements identified in Part I of this Report for Zone A and Zone B for fiscal year 2022/2023.
The Maximum Assessment per EBU (Maximum Assessment Rates) for Zone A and Zone B (SubZones B1, B2, and B3) represents the calculated authorized maximum assessment rates for fiscal year 2022/2023 based on the assessment rates presented to the property owners of record within the District as part of the Ballot Proceeding in fiscal year 2017/2018 adjusted by the authorized Assessment Range Formula of 3.5% per year. Reference is hereby made to the Assessment Range Formula described after the budget.
Refer to the Assessment Roll included herein as Part IV for the individual assessment amounts proposed to be levied and collected for each parcel in fiscal year 2022/2023.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Zone Budgets & Assessments, Fiscal Year 2022/2023
Zone A Zone B Zone B Zone B TOTAL BUDGET
Sub-Zone B1 Sub-Zone B2 Sub-Zone B3 Assessment
Fiscal Year
2022/2023
ANNUAL OPERATION & MAINTENANCE EXPENSES
Annual Lighting Operation & Maintenance Expenses $ 175 $ 18,053 $ 49 $ 26 $ 18,303 Annual Landscaping Operation & Maintenance Expenses - 41,105 220 133 41,459 TOTAL ANNUAL OPERATION & MAINTENANCE EXPENSES $ 175 $ 59,158 $ 269 $ 159 $ 59,761
REHABILITATION/RENOVATION FUNDING & CAPITAL EXPENDITURES Lighting Rehabilitation/Renovation Funding $ 16 $ 1,625 $ 4 $ 2 $ 1,647 Landscape Improvement Rehabilitation/Renovation Funding - 7,729 70 34 7,833 Planned Capital Expenditures (For Fiscal Year) -$ $ - $ - $ - $ - TOTAL REHABILITATION/RENOVATION FUNDING & CAPITAL EXPENDITURES $ 16 $ 9,354 $ 74 $ 37 $ 9,480
INCIDENTAL EXPENSES
Operational Reserves (Collection) -$ $ - $ - $ - $ -
District Administration Expenses $ 86 $ 32,262 $ 161 $ 91 $ 32,600 County Administration Fee 2 929 5 3 939
Annual Administration Expenses 88 33,191 166 94 33,539
TOTAL INCIDENTAL EXPENSES $ 33,191 88 $ $ 166 $ 94 $ 33,539 TOTAL ANNUAL EXPENSES $ 101,703 278 $ $ 510 $ 289 $ 102,780
GENERAL BENEFIT EXPENSES
Lighting General Benefit — City Funded (17)$ $ (718) $ (5) $ (3) $ (743) Landscaping General Benefit — City Funded - (2,747) (14) (9) (2,769) TOTAL GENERAL BENEFIT EXPENSES (17)$ $ (3,465) $ (19) $ (11) $ (3,512) TOTAL SPECIAL BENEFIT EXPENSES $ 261 $ 98,238 $ 491 $ 278 $ 99,268
FUNDING ADJUSTMENTS
Reserve Fund Transfer/Deduction -$ $ - $ - $ - $ -
Additional City Funding - - - - -
TOTAL FUNDING ADJUSTMENTS / CONTRIBUTIONS -$ $ - $ - $ - $ - BALANCE TO LEVY $ 98,238 261 $ $ 491 $ 278 $ 99,268
DISTRICT STATISTICS
Total Parcels 4 467 3 3 477
Assessed Parcels 3 444 1 1 449
Equivalent Benefit Units (EBU) 21.49 444.00 4.79 5.00 475.28 Assessment Per EBU $12.16 $221.26 $102.52 $55.64
Maximum Assessment Rate Per EBU $46.32 $706.67 $706.67 $706.67
FUND BALANCE
Estimated Beginning Fund Balance 1,167$ $ 235,226 $ 8,158 $ 3,144 $ 247,695 Operational Reserve & Rehabilitation Funding Collected 16 9,354 74 37 9,480 Estimated Ending Fund Balance 1,183$ $ 244,579 $ 8,232 $ 3,180 $ 257,175
BUDGET ITEMS
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements by law.
The Brown Act defines the terms "new or increased assessment" to exclude certain conditions.
These certain conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed."
Recognizing that the cost of maintaining the improvements will increase over time due to inflation, the maximum assessments (initial maximum assessment amounts and maximum assessment rates established in fiscal year 2017/2018) for Zone A and Zone B, include a fixed 3.5% annual inflationary adjustment (Assessment Range Formula). This 3.5% annual adjustment provides for reasonable increases and inflationary adjustment to the initial maximum assessment rates approved by the property owners as part of the protest ballot proceeding conducted in connection with the formation of the District.
The adoption of the maximum assessment rates and the Assessment Range Formula described herein does not mean that the annual assessments will necessarily increase each fiscal year, nor does it absolutely restrict the assessments to the adjustment maximum assessment amount.
Although the maximum assessment rates that may be levied shall be adjusted (inflated) by 3.5% each year, the actual amount to be assessed will be based on the Balance to Levy for that fiscal year. If the calculated assessment is less than the adjusted maximum assessment, then the calculated assessment may be approved by the City Council for collection. If the calculated assessment (based on the proposed budget) is greater than the adjusted maximum assessment for that fiscal year, then the assessment would be considered an increased assessment and would require property owner approval through a protest ballot proceeding before imposing such an increase. Otherwise, it would be necessary to reduce the budget or provide a contribution from the City to reduce the Balance to Levy (amount to be assessed) to an amount that can be supported by an assessment rate less than or equal to the maximum assessment rate authorized for that fiscal year.
The Assessment Range Formula (3.5% annual adjustment) shall be applied to the maximum assessment rates for Zone A and Zone B identified in the District Budgets Establishing Maximum Assessments as presented in this Report, commencing in fiscal year 2018/2019 and all subsequent fiscal years unless the City Council formally suspends its application.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Part IV — Assessment Roll
Due to the number of parcels in the District, the Assessment Roll for fiscal year 2022/2023 (a listing of the parcels to be assessed within this District along with the assessment amounts) has been filed with the City Clerk in an electronic format and is, by reference, made part of this Report.
The proposed Assessment Roll shall be available for public inspection in the City Clerk’s Office during normal office hours.
The Assessment Roll reflects all properties currently identified within the District and their assessment amount(s) for fiscal year 2022/2023. Each parcel listed on the Assessment Roll is currently shown and illustrated on the County Assessor's Roll and the County Assessor’s Parcel Number Maps (APN maps). These records are, by reference, made part of this Report and shall govern for all details concerning the description of the lots or parcels. All assessments presented on the assessment roll are subject to change as a result of parcel changes made by the County including parcel splits, parcel merges or development changes that occur prior to the County Assessor's Office securing the final roll and generating tax bills for fiscal year 2022/2023.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
Part V — District Diagrams
The lots and parcels of land within the Pasadera Landscaping and Lighting District consist of the lots and parcels within the planned non-residential and residential development areas identified in the DJ Farms Specific Plan and commonly referred to as the Pasadera development located on the south side of Main Street near Obispo Street and Flower Avenue.
The District Diagrams provided on the following pages provide a visual depiction of the boundaries of the District and the Zones and Sub-Zones applicable for fiscal year 2022/2023. These diagrams also provide a visual depiction of the location and extent of the improvements to be maintained within the District at build-out. The combination of these Diagrams and the Assessment Roll contained in Part IV of this Report constitutes the Assessment Diagram for this District and encompasses all the lots, parcels and subdivisions of land that receive or will receive a special benefit from the improvements to be provided in the District at the time this Report was prepared.
The lines and dimensions of each lot, parcel, and subdivision of land contained in these diagrams are inclusive of the parcels listed in “Part IV – Assessment Roll” of this Report as they existed at the time this Report was prepared and shall include all subsequent subdivisions, lot-line adjustments, or parcel changes therein.
Reference is hereby made to the Santa Barbara County Assessor’s Parcel Maps for a detailed description of the lines and dimensions of each parcel within the Pasadera Landscaping and Lighting District including all subsequent subdivisions, lot-line adjustments, or parcel changes therein.
Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
District Diagram – Boundary and Zones, Fiscal Year 2022/2023 Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
District Diagram – Development and Improvements Proposed at Buildout Pasadera Landscaping and Lighting District
Engineer’s Report
Fiscal Year 2022/2023
District Diagram – Development and Improvements, Fiscal Year 2022/2023
RESOLUTION NO. 2022-44
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE , COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA, APPROVING THE PRELIMINARY ENGINEER’S REPORT FOR THE PASADERA LANDSCAPING AND LIGHTING DISTRICT AND DECLARING THE CITY COUNCIL’S INTENT TO LEVY AN ASSESSMENT.
The City Council of the City of Guadalupe, California does resolve as follows:
WHEREAS, The City Council of the City of Guadalupe, California has, by previous Resolutions, formed the Pasadera Landscaping and Lighting District, and initiated proceedings for the annual levy of assessments for Fiscal Year 2022/2023 pursuant to the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of California, beginning with Section 22500 (hereafter referred to as the “1972 Act”) that provides for the levy and collection of assessments by the County of Santa Barbara on behalf of the City of Guadalupe to pay the maintenance and services landscaping, appurtenant facilities and operations related thereto; and, WHEREAS, the City previously determined that the assessments for the District were approved in accordance with the requirements of the California Constitution, Articles XIIID; and, WHEREAS, the City Council has retained Willdan Financial Services for the purpose of assisting with the Annual Levy of the District, and to prepare and file an Engineer’s Annual Levy Report with the City Clerk in accordance with the 1972 Act; and,
WHEREAS, there has now been presented to this City Council the Engineer’s Annual Levy Report, that describes the District and improvements and includes the proposed budgets and assessments for Fiscal Year 2022/2023; and,
WHEREAS, the City Council has carefully examined and reviewed the Engineer’s Annual Levy Report as presented, and is preliminarily satisfied with the District, each of the budget items and documents as set forth therein, and is satisfied that the proposed assessments contained therein, have been spread in accordance with the benefits received from the improvements, operation, maintenance and services to be performed within the District, as set forth in said Report; and WHEREAS, it is the intent of the City Council to levy an assessment for the Fiscal Year 2022/2023 as specified in said Engineer’s Report
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
Section 1: The above recitals are true and correct.
Section 2: The City Council hereby declares its intention to seek the annual levy and collection of assessments within the Pasadera Landscaping and Lighting District pursuant to the 1972 Act, over and including the land within the boundaries of said District, and to levy and collect assessments on such land ATTACHMENT 4
to pay the annual costs and expenses of the improvements and services described in the Engineer’s Annual Levy Report, for Fiscal Year 2022/2023.
Section 3: The boundaries of the District is described in the Engineer’s Annual Levy Report, as ordered by previous Resolution, and a copy of the District boundaries is on file in the office of Public Works. The District as outlined in the Engineer’s Report, incorporates Zones of benefit as authorized in accordance with Chapter 1, Sections 22568 and 22570 of the 1972 Act, which are designated as:
Zone A
Zone B, including Sub-Zone B1, Sub-Zone B2, and Sub-Zone B3 Section 4: The improvements within the District may include any improvements, expenses and services authorized pursuant to the 1972 Act including, but not limited to, the maintenance, operation and servicing of local street lighting, parks, and various landscaping improvements established in connection with development of the properties within the District, and which shall be maintained for the special benefit of those properties. The maintenance and servicing of the improvements generally include, but are not limited to, the materials, equipment, utilities, labor, and incidental expenses, including administrative expenses, required for annual operation, as well as the performance of periodic repairs and replacement activities as needed to provide for the growth, health, and beauty of the parks and landscaping within specified public areas, rights-of-way and/or dedicated easements, the proper operation and functioning of related amenities including, irrigation and drainage systems, specified fencing, hardscapes; sports courts and fields; playground equipment and structures; sidewalks, ornamental or safety lighting; benches, trash receptacles; drinking fountains, picnic facilities and any other equipment, structures or facilities related to the parks and/or landscape areas; and the proper operation of the public street lights and street lighting system within the public rights-of-way which may include, but is not limited to the furnishing of electric current or other illuminating agent; as needed maintenance, repair, and replacement of worn out electrical components and light fixtures, including bulbs, ballasts, photoelectric cells, meters, electrical cables; repair or replacement of damaged poles, ground wires, and conduits caused by accidents, vandalism, time, and weather; and monitoring of the Underground Service Alert (USA) network to prevent damage by excavation. The Engineer’s Annual Levy Report filed with the City Clerk and presented to the City Council more fully describes the improvements proposed for Fiscal Year 2022/2023.
Section 5: The Engineer’s Report as presented, consists of the following:
5a.) The Plans and Specifications which describe the boundaries of the District and the improvements associated therewith that provide special benefits to the parcels therein; and, 5b.) The Method of Apportionment that details the method of calculating proportional special benefit and the annual assessment obligation for each affected parcel; and, 5c.) The Estimate of Improvement Costs including the calculation of the assessments and the estimated annual funding (Budget) required for the annual maintenance, servicing, and operation of the parks, landscaping and lighting improvements and specifically the costs associated with the improvements determined to be of special benefit to parcels within the District, establishing the proposed assessments for fiscal year 2022/2023; and,
5d.) The Assessment Range Formula (Annual Inflationary Adjustment) authorized for annual adjustments to the Maximum Assessment Rates per Equivalent Benefit Unit previously established and approved by the property owner(s) of record in a protest ballot proceeding at the time the District was formed pursuant to the California Constitution Article XIIID; and,
5e.) A District Diagram outlining the boundaries of the District and Zones therein for fiscal year 2022/2023; and,
5f.) An Assessment Roll containing the proposed levy of assessment for fiscal year 2022/2023 for each Assessor Parcel Number currently identified within the District; and, Section 6: For Fiscal Year 2022/2023, the proposed assessments outlined in the Engineer’s Report are within the assessment limits previously established for the District as approved by the property owners, and do not require additional property owner ballot proceedings at this time for any assessment increase in accordance with the requirements of the California Constitution, Article XIIID.
Section 7: The City Council hereby approves the Engineer’s Report on a preliminary basis as submitted or amended by direction of this City Council, and orders said Report to be filed in the Office of the City Clerk as a permanent record and to remain open to public inspection, and by reference the Engineer’s Report is made part of this resolution.
Section 8: The City Council hereby declares its intention to conduct a public hearing concerning the levy of assessments for the District in accordance with Chapter 3, Section 22626 of the 1972 Act.
Section 9: Notice is hereby given that a Public Hearing on these matters will be held by the City Council on Tuesday, June 28, 2022 at 6:00 p.m., or as soon thereafter as feasible in the City Hall (Council Chambers), located at 918 Obispo Street, Guadalupe, California.
Section 10: The City Clerk or their designee is hereby authorized and directed to give notice of the time and place of the Public Hearing for the District and assessments as provided by law by causing the publishing notice of the public hearing once in the local newspaper not less than ten (10) days before the date of the public hearing.
Section 11. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED, APPROVED AND ADOPTED at a regular meeting on the 14th day of June 2022 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-44, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held June 14, 2022, and that same was approved and adopted.
ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
Agenda Item No. 7H
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of June 14, 2022
_______________________________ _________________________________ Prepared by: Approved by:
Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: Pedestrian Bridge Signage
RECOMMENDATION:
That City Council approve new pedestrian bridge signage.
DISCUSSION:
The City of Guadalupe has a pedestrian bridge that spans the railroad on 9th Street between Obispo Street and Olivera Street. 9th Street is discontinuous at this location, and the only way to legally cross the railroad tracks is over the pedestrian bridge. The current pedestrian bridge sign is shown below.
A resident has contacted the City and expressed concern that people riding bicycles on the bridge is not safe for disabled people, and that allowing bicycle riders on the bridge is a violation of Americans with Disabilities Act (ADA) law. City staff has reviewed information regarding ADA requirements and cannot find any rules specific to this situation. However, in reviewing the City of Guadalupe Municipal Code, staff found the following language:
10.48.010 Roadway riding restrictions—Sidewalk riding prohibited.
Shannon Sweeney
A. It is unlawful to ride a bicycle on any sidewalk.
If the pedestrian bridge is considered a sidewalk, then City code says that bicycle riding on it is prohibited.
To err on the side of caution and safety, Public Safety has condoned the posting of the attached revised sign in place of the existing signs.
Per the City of Guadalupe Municipal Code language shown below, City Council must approve signage prior to staff installation.
10.08.020 Signs and signals—Placement and maintenance—Required for enforcement.
A. The City Council shall determine and designate the character of all official warning and directional signs and signals. Subject to such determination, the City Engineer is hereby authorized to place and maintain, or cause to be placed and maintained all official warning and direction signs and signals. All signs authorized and required under this chapter for a particular purpose shall be uniform.
ATTACHMENTS:
1. Revised sign
2. Resolution No. 2022-45
G.M.C 10.48.010 A
NO RIDING BICYCLES,
SKATEBOARDS, SCOOTERS, OR
MOTORIZED VEHICLES ON BRIDGE.
WALK BICYCLES AND SCOOTERS,
CARRY SKATEBOARDS FOR THE
SAFETY OF OTHERS.
ATTACHMENT 1
RESOLUTION NO. 2022-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE
APPROVING NEW PEDESTRIAN BRIDGE SIGNAGE
WHEREAS, existing signage on the pedestrian bridge spanning the railroad tracks at 9th Street condones the riding of bicycles; and
WHEREAS, a resident complaint indicates that bicycle riders make the pedestrian bridge use unsafe for people with disabilities; and
WHEREAS, if the pedestrian bridge is considered a sidewalk, then bicycle riding on it is prohibited per City of Guadalupe Municipal Code10.48.010; and
WHEREAS, staff has prepared new signage to prohibit the riding of bicycles on the pedestrian bridge, which proposed language is attached to the staff report accompanying this item; and WHEREAS, per City of Guadalupe Municipal Code 10.08.020, all signs must be approved by the City Council.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:
1. Approve the City Engineer to place and maintain the revised pedestrian bridge sign that prohibits the riding of bicycles.
2. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.
PASSED, APPROVED AND ADOPTED at a regular meeting on the 14th day of June 2022 by the following vote:
MOTION:
AYES:
NOES:
ABSENT:
ABSTAIN:
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2022-45, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held June 14, 2022, and that same was approved and adopted.
ATTACHMENT 2
ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip Sinco, City Attorney
PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Mr. Mayor and City Councilmembers
From: Larry Appel, Contract Planning Director
Date: June 1, 2022 Planning Report Covering May 2022
MINISTERIAL PROJECTS
Zoning Clearances Approved 2
Zoning Clearances Denied 0
Zoning Verification Letters 0
Business Licenses Approved 1
Business Licenses Denied 0
ADUs approved 4
DISCRETIONARY PROJECTS
The following projects are in for Planning Department review and have been worked on during April:
Sign Ordinance – Approved after second reading on May 10th. General Plan Update – .Mitigated ND to be circulated for public review in June 2020-003-GPZ/2020-101-LLA Almaguer - LAFCo hearing tentatively set for August 11, 2022.
2021-098-TTM/2021-099-TTM - DJ South tract maps being processed. Applications deemed Complete for processing 1-28-22 for TTM -098, working on final conditions of approval before staff report is prepared with Resolution Approved by CC on May 10, 2022. TTM -099 remains incomplete for processing
2022-001-GPZ La Guardia Townhomes deemed Incomplete second time for access issues. 2022-016-GPZ Snowy Plover map and design review remain Incomplete 2022-015-LM - Gowing Voluntary Lot Merger to combine two substandard parcels to create a legal lot in the R-1 zone at 4679 Seventh Street. Approved by Planning and Public Works; Lot Merger recorded by County.
2022-027-CUP/2022-030-DR - Conditional Use Permit for Patrick Kimbell to allow 24 affordable apartments in a new 3-story building and Design Review to allow renovation of upstairs space for three apartments at 823 Guadalupe Street. Incomplete Application letter sent May 9, 2022.
2022-034-CUP - Conditional Use Permit for Central Coast Processing, LLC to allow processing, bulk packaging, and transportation of cannabis at 151 Obispo Street. Application under review. . Incomplete Application letter sent May 18, 2022. 2022-037-CUP - Conditional Use Permit for Hwy - 1 General Auto Repair, to allow auto repair shop at 333 Guadalupe Street. Incomplete Application letter sent on May 22, 2022.
If any Councilmember is interested in a particular project or would like to know its status, please let me know and I would be happy to provide the information Agenda Item No. 7I 1.
Ministerial Permit Report– May 2022
(Reported 6-1-2022)
Zoning Clearance Approvals
2022-020-ZC Gowing Premanufactured home 4656 7th Street 2022-040-ZC Centro Comunitario Mixteco 960 A&B Guadalupe St ADU Approvals
2022-033-ZC Manosar ADU 449 Tognazzini
2022-035-ZC Valdez ADU 5160 Sandpiper Court
2022-038-ZC Gonzales ADU 1057 Gularte Lane
2022-041-ZC Borello ADU 415 Degasperis Street
Business License Approvals
Centro Comunitario Mixteco Meetings & Seminary 4444 La Joya Business License Denials
None
Guadalupe City Planning Department
Planning Processing Summary for May 2022
(6-1-22 update)
Case No. Name Submittal
Date
Comp. Date Status OK for Bldg.
Permit Issuance
2021-098-TTM $$ DJ Farms South
Tract map
Sept 2021 Complete
1-28-22
Project approved on May 10th NO
2021-099-TTP $$ DJ Farms South
Tract map
Sept 2021 Incomplete
10-1-2021
Staff dealing with issues of RxR
crossings and emergency access.
NO
2020-101-LLA $$ Almaguer
LLA/GPZ
Oct 2020 Complete LAFCo approval set for August 11th NO N/A
$$ thru SB2 grant
General Plan
Update
2019 City
Council
authorization
N/A Mitigated ND to be released for public
review in June
N/A
2022-001-GPZ
2022-002-DR
2022-003-LM
La Guardia
Townhomes
1/28/22 Incomplete
Second time
Project deemed INCOMPLETE a second
time to deal with legal access issues.
NO
2022-016-GPZ
2022-017-DR
2022-018-VTTM
Snowy Plover 3-10-22 Incomplete
4-09-22
Project deemed Incomplete for
processing.
NO
2018 -133 OA
No$
Sign Ordinance 2/24/20 N/A Second reading approved on May 10th.
Ordinance goes into effect June 9th.
N/A
2022-027-CUP
2022-030-DR
Kimbell
Apartments
INC May 6 24 new apartments with three apartments
in converted second floor
NO
2022-034-CUP Central Coast
Processing
INC May 18 30-day review of new application NO
2022-015-LM Gowing Merger Complete Merger reviewed, approved by staff, recorded by the County
NO
No$ = unreimbursed planning work
$ = projects where a fixed fee has been paid
$$ = projects where a variable fee / deposit is made and the applicant is billed for time beyond the initial deposit // 6-1-22
Agenda Item No. 7I 2.
1 Public Works/Engineering Report
May 2022
Development
Pasadera
On May 17, City staff sent Pasadera a punch list of final elements necessary for the City to take over maintenance and operation of public facilities in Lot 5. At this time, the goal is for the City to assume operation and maintenance of streetlights, streets, sidewalk, water, sewer and parks in Lot 5N by August 1. Punch list items include slurrying the streets, repairing concrete, as-built drawings, final map, and other minor repairs.
On May 20, the City received the Union Pacific Railroad agreements for Pasadera to build the bridges over the railroad. Pasadera will be requesting a minor date change to these agreements, which is inconsequential to the City.
Other
On May 4, Public Works staff received a signed hold harmless agreement from the property owner at 4659 7th Street regarding the force main under this property, facilitating the processing of a lot merger.
On May 9, Public Works reviewed a Conditional Use Permit.
On May 10 and May 27, Public Works staff reviewed two encroachment permit applications.
On May 23, City staff began the process of identifying and mapping easements on Gularte and La Guardia to the benefit of the City and nearby property owners. On May 27, staff received an exhibit from a certified surveyor showing said easements.
On May 25, staff spoke with the tenant at 914 Guadalupe Street regarding expiration of Encroachment Permit 008-2020 (outdoor seating).
Agenda Item No. 7I 3.
2 Facilities
City Hall
On May 2, representatives of Ashley and Vance Engineering performed an initial inspection of City Hall in advance of the development of plans and specifications for roof replacement. Initial assessment of the building was completed May 2, 2022. A draft assessment report is expected in the beginning of June.
Heaters were installed in the City Hall auditorium on May 5.
Mats for the back of the auditorium were delivered May 11. Mats for the stage were delivered the week of May 23.
The agreement for auditorium ceiling and windowsill repair was signed on May 12. This work is scheduled to begin June 1.
Public Works submitted additional paperwork to PG&E regarding the new electric service to the Police Department wing on May 5.
General
Special projects
Public Works staff worked on several special projects requested by others along with normal tasks of emptying streets trash cans twice a week, daily street inspection, bulky trash pickup, and weekly cleaning of the pedestrian bridge in the month of May including:
• May 2: Coordinate assessment of City Hall for structural engineer consultant. Install a new backflow device to replace the leaking backflow device at O’Connell Park. • May 3: Tear down, discard old bus shelter at Jack O’Connell Park. Attend final field meeting for 2021 Trunk main improvement project and confirm adequacy of asphalt and concrete repair work associated with this project.
• May 4-5: install new bus shelter at Jack O’Connell Park. Coordinate installation of new heaters at City Hall auditorium.
• May 6: order replacement street signs for the damaged sign on Gularte, landfill run to dispose of City trash, corporation yard cleanup.
• May 9: move bench from 5th and Tognazzini bus stop to front of City Hall in preparation of a concrete pour as the base of the new bus shelter to be placed at that location, 1st aid/CPR training.
3 • May 10: gopher eradication at City Hall, order new bus stop signs, 1st aid/CPR training • May 11: dismantle and discard bus shelter on Guadalupe Street. • May 12: Reset Public Works breaker. Replace missing stop sign at Pioneer and 3rd.
Coordinate additional repairs at Public Works conference room. Adjust plan to accommodate office for engineering technician.
• May 16: assist water department with traffic control on Guadalupe St. during valve pot cleaning project. Mowed lower Pioneer, in front of 303 Obispo, and alleys. • May 17: Paco Park irrigation repairs
• May 18: Jack O’Connell irrigation, reseeding Jack O’Connell, Central Park irrigation • May 19: street weeding.
• May 24-25: move Squire Art to City Hall courtyard at the request of Los Amigos de Guadalupe.
The Public Works Director participated in the following meetings in May:
• May 2: coordinated City Hall site visit with structural engineering firm Ashley and Vance to perform structural assessment in advance of roof replacement. • May 3: participated in a webinar on SB 1383 regulatory requirements involving procurement of recycled materials.
• May 5: advisory committee member for the Technical Planning Advisory Committee, Joint Transportation Advisory Committee, and Technical Transportation Advisory Committee associated with SBCAG. Attended Spectrum training for the new City of Guadalupe phone system.
• May 6: meeting regarding the RFQ guideline review for the Central Park landscape design. • May 9: met with Lupe Alvarez regarding the La Guardia Apartments development project.
Met with Department of Transportation regarding the City’s LCTOP application for approximately $540,000 toward the purchase of electric bus. • May 10: attended a webinar regarding the state’s program for supporting contactless fare payment on public transit. Met with Caltrans continue coordinating upcoming Caltrans construction projects within and adjacent to the City of Guadalupe. • May 11: 2022 Pavement Rehabilitation design kickoff meeting. • May 16: preliminary budget meeting.
• May 18: worked with Finance Department to determine LeRoy Park revenue and expenditures.
• May 23: broadband discussion.
• May 24: Discussion with surveyor regarding easements on Gularte and La Guardia Streets. 4 • May 25: discuss SB 1826 regulatory requirements with Waste Management account representative. Attend countywide webinar regarding potential opportunity to participate in a regional grant involving turf replacement. • May 26: countywide discussion with storm water post construction requirements staff regarding underground storage and infiltration units. Broadband Consortium of Pacific Coast meeting.
• May 27: discuss remaining Senior Center health permit requirements.
Trees
The contractor continued trimming trees on May 2 and 4.
Parks
LeRoy Park Community Center
City staff continued meeting with the contractor to establish substantial completion.
Outstanding items in April included as-built drawings, lift safety inspection, and building signoff, including Knox box installation. These items were completed to the City’s satisfaction by May 12.
O’Connell Park
On May 2, backflow device was replaced at O’Connell Park.
Installation of the play structure at O’Connell Park began May 23. This project is scheduled to be completed June 6.
Central Park
On May 11-12, staff reviewed and scored 5 proposals for Central Park design.
Solid Waste
SB 1383
On May 25, submitted the organics capacity data to the county in advance of the May 30 deadline.
SB 1826
On May 25, developed the letter to commercial customers regarding the regulatory requirements for mandatory commercial organics recycling to meet SB 1826 requirements. This item will be further summarized in a staff report in the agenda packet for the June 14 Council meeting prior to the letter going out to customers in mid-June.
5 Streets
CalTrans Maintenance Permit
The City of Guadalupe Caltrans annual maintenance encroachment permit expired as of May 31, 2022. On May 5, staff submitted a renewal application for this permit. A new permit was issued on May 19.
Street Rehabilitation
Notice of Award for the 2022 Pavement Rehabilitation Design Request was issued on May 10.
The design kickoff meeting for this project was held on May 11. Street assessment was completed during the month of May to supply the information needed to develop construction documents for this project. Preliminary construction drawings are expected to be available at the end of June for initial review.
SB1
Staff submitted the Local Roads and Streets Program list of proposed improvements on May 23, well in advance of the July 1 deadline to meet program requirements to maintain this funding, which is an estimated $190,244 for FY 22 – 23.
Transit
EV bus
On May 5, Public Works submitted the final paperwork necessary to secure $250,000 from 3CE for the purchase of an electric bus. 3CE staff is awaiting final word from the City that the electric bus procurement is budgeted in the FY 22 – 23 budget. At that time, they will issue a letter of intent to purchase the bus.
Service Changes
On May 5, Public Works staff worked with SMOOTH staff on advertising the new routes. New routes were updated to the GTFS feed on May 19.
Bus Shelters
The second bus shelter was installed at O’Connell Park on May 4 – 5. The bus shelter on Guadalupe Street and Obispo was dismantled and discarded on May 12. Trash receptacles for all of the bus stops were purchased on May 3. A sample LED light was purchased on May 5. New bus stop signs were purchased on May 11. The concrete bench formally at the fifth and Tognazzini bus stop was moved to the front of City Hall, and a concrete pad was poured in its place in preparation for the construction of an official bus shelter at this location. 6 State of Good Repair
Submitted a request for available funds from the State of Good Repair program from SBCAG in the amount of $4,440.53 on May 5 associated with purchase of the new bus shelters.
Water
Regulatory
On May 5, the annual report was submitted to the State Water Resources Control Board, Division of Drinking Water.
Staff completed the annual water quality report (Consumer Confidence Report) and uploaded it to the regulatory website on May 18. This report will be mailed out to customers the beginning of June.
Distribution
A service line leak occurred on May 2. The copper piping was replaced with plastic.
Due to good observation skills and data collection by water staff, lower court residuals were detected in the city’s storage tanks. On May 10, staff troubleshot the current system and made numerous repairs including replacement of the corn pump. A rise in chlorine residuals was observed the following day.
West Main Street Water Line Project
This project involves replacing approximately one-thousand feet of 4-inch pipe with 12-inch pipe on West Main Street from Guadalupe Street to Pioneer Street and will improve fire flows to the middle school. The Caltrans encroachment permit expired at the end of April, so a time extension was requested on May 4.Tentative schedule at this time is construction to begin on June 13, after the end of the school year.
Operations
City staff adjusted water well operations to reduce electrical costs during peak power cost time of day, which is now 4 PM to 9 PM daily. Staff observed operations daily to ensure that the new operational scheme does not negatively impact water supply to the community.
Fire department staff expressed concern that valves along Guadalupe Street were not functional because the valve pots were filled with dirt, and as a result, a hit fire hydrant was not able to be isolated in a timely manner, resulting in the loss of a considerable amount of water. On April 27, water staff completed their review of the status of these valves. They found 76 valves along the length of Guadalupe Street. 61 were able to be cleared by hand. 15 need to be cleared with special equipment. These 15 elves were cleared in May.
7 Wastewater
Regulatory
No overflows occurred in May 2022.
The wastewater treatment plant experienced no violations the month of May.
On May 12, the City received a Notice of Inspection of the City’s sewer collections system from the State Water Resources Control Board The City was required to submit numerous documents and complete a 10-page questionnaire by the end of May. This paperwork was submitted to the State by May 27.
2021 Trunk Main Improvement Project
This project was deemed substantially complete on May 3, 2022.
Effluent Pump Station Rehabilitation
This project involves the rehabilitation of the effluent pump station at the wastewater treatment plant. It is partially funded through an Integrated Regional Water Management Program (IRWMP) grant. The contractor has already received a Notice to Proceed on this project. Due to the long lead time associated with PG&E review of the electrical installation and the time needed for pump manufacture, construction for this project was rescheduled for February 2022. However, due to supply chain issues, project construction has been delayed to July 2022. The pumps arrived on March 28. Now, we are awaiting the electrical equipment associated with this project. 8 Project
Numbers
2021-22
Amended
Budget
2021-2021
Spent May 2022 Update
100 Buildings089-104 Financial Accounting Software 100,000 $ Installation in progress. 089-105 General Plan Update 130,738 $ 62,959 $ Final draft review complete 089 – 106 Public facilities master plan (include parks and library) 90,000 $ Not started 089 – 107 American Legion wood repair 70,000 $ Not started089 – 108 Building improvements (painting, roof repair, locks, utilities) 145,000 $ 5,861 $ Ashley & Vance City Hall draft assessment report received. 200 Parks
089-201 Leroy Park (Community Center and Site) 5,618,760 $ 5,550,657 $ Completed 089 – 203 Parks Improvements (BBQ, plumbing, play grounds) 120,000 $ 96,026 $ Parks signs, drinking fountain, horseshoe pit fence & mutt mitt stations installed. O'Connell play installed. Rubberization deferred to next FY due to supply chain issues. 300 Streets, Sidewalks, Bicycle Facilities089-307 La Guardia and Gularte Lanes Pedestrian Improvements 179,537 $ AHSC grant awarded. Awaiting tax credits (due 6/15/22) before starting work. 089 – 308 2021 Pavement rehabilitation 1,461,200 $ 1,004,813 $ Completed. 089 – 309 Sidewalk repairs 91,800 $ 91,652 $ Completed. 089 – 310 11th St. safe routes to school 133,270 $ AHSC grant awarded. Awaiting tax credits (due 6/15/22) before starting work. 089 – 311 Storm drain improvements 40,000 $ Research started. 400 Water
089-406 Elevated Tank Repairs/evaluate antenna revenue 295,000 $ 4,998 $ Inspection complete. Ladder fabrication drawings found 089-407 Advanced metering infrastructure phase 1 200,000 $ Project to be restructured and rebid next fiscal year 089-408 SCADA improvements 50,000 $ 10,000 $ Programming completed to reduce electrical costs. 089 – 409 West Main Street water line 450,000 $
Preconstruction meeting April 13. Construction scheduled to begin June 13. Bid cost is $405,119.70 500 Wastewater089-503 Effluent Irrigation Pump Station Rehabilitation (Construction) 522,821 $ Construction scheduled for 7/2022, delayed due to supply chain issues. 089-504 Hwy 1 Lift Station 1,000,000 $ Deferred to FY 22-23. Awaiting Caltrans permit. 089-505 Sewer Main Improvements 1,600,000 $ 1,198,411 $ Completed 089-506 Grit system replacement $ 400,000
Pumps serviced. Auger and hopper slated for replacement. Once done, system expected to be operational. Replacement of whole system not needed. 089-507 WWTP equipment (tractor, maintenance boat, AIPS vault) 420,000 $ 20,000 $ Maintenance boats purchased. Awaiting fabrication600 Transit089-601 Infrastructure improvements 91,729 $ 56,904 $ Bus shelter installation ongoing. 5th and Tognazzini pad poured. Signs, lighting, and trash recepticles ordered.
Transfer to CIP fund 089: 13,209,855 $ 8,102,281 $
Completed.
PROJECT DESCRIPTIONS
Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434 City of Guadalupe
Public Safety Department
4490 10th Street
Guadalupe, CA 93434
May 25, 2022
Guadalupe Department of Public Safety
Response to Guadalupe City Council “Community Participation Forum” Comments.
On Tuesday, May 24, 2022, during the “Community Participation Forum” of the Guadalupe City Council Meeting, Robert and Teresa Doty and Joslynn and Sheldon Flowers publicly commented and submitted written comments regarding their support for the Guadalupe Fire Department. They asked for a written response to their questions. Below are my responses.
First, I wish to thank and commend our citizens of Guadalupe for not only attending our City Council meeting but commenting and supporting our Fire Department. Your community participation is much appreciated by not only our city employees but by our community residents.
I listened to your public comments and read your letters that you sent into the city. I want you to know and understand my responses will be and can only be based on factual information not rumors or innuendos.
Michael Cash
Guadalupe Director of Public Safety
Agenda Item No. 9
Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434
LETTER FROM
Robert and Teresa Doty
Guadalupe, CA 93434
My wife and I are writing you today about a grave concern of ours. That is our Guadalupe Fire Department. As citizens of our community, it has been brought to our attention that our members of the fire department are being threatened with massive pay cuts, having to give up their overtime limits in violation of the Fair Labor Standards Act (FSLA) and attempts to change their work schedule to favor the city while having to work half days, sporadic shifts with the threat hanging over their heads so “OR ELSE”. Our firefighters have faced harassment at the workplace, retaliation, investigations, and have no representation. They are literally fighting to keep their jobs. a. Factual Information – The firefighters’ negotiated base salaries are not being affected. There is no pay cut. The issue is excessive overtime usage. Overtime is allocated at the discretion of management for use to address unforeseen circumstances not as a part of their regular pay. The department is budgeted yearly with a set amount of overtime dollars to address emergencies and unforeseen incidents. The yearly budgeting by the Director of Public Safety is to address and decrease unnecessary and excessive overtime expenditures and to use the funding in other areas of the department and city to improve the department and its operations.
b. Factual Information – The Director of Public Safety has explored additional work schedules to better utilize personnel, improve firefighter safety by resting our employees, provide better service to our citizens, and decrease cost to city taxpayers.
c. Factual Information – As the City of Guadalupe and the Department of Public Safety do not discuss individual personnel investigations and discipline, general, non-identifying, specific public information can be provided. Members of the Fire Department did have an outside individual file a complaint of harassment in the workplace, retaliation, and investigations lodged against Fire Department employees. An outside investigative agency conducted several investigations of Fire Department employee misconduct for impartiality reasons.
Under YOUR direction, the city has stated that they are fine with downgrading our fire department to volunteer status. if this were to happen, lives will be lost due to vastly increased first responder response times from surrounding agencies. This is simply not acceptable. As a 36-year veteran (retired) fire captain of a very large fire department near here, I can personally state that volunteer fire departments in the western USA simply do NOT WORK. During the normal M-F workday you will rarely see a response from volunteers. Same with nights. Same with weekends. That is why the trend statewide is to disband all volunteer and go to full time paid professional. Not to mention the level of training, care, and professionalism you receive. Anyone can jump in and drive a vehicle Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434 to an emergency scene, but the care stops there when comparing full time paid, highly trained, and certified, sworn fire personnel vs volunteer who have limited training. WE ARE NOT FINE WITH THIS CARELESS DECISION OR THREAT from this council to disband and switch to volunteer status. Lives and property will be lost and also all homeowners insurance rates will skyrocket. It all comes down to the simple fact that quick response times, and trained professionals save lives! We will not have that with volunteer firefighters!
a. Factual Information – I have never presented and or provided information to the Mayor and City Council about the option of reverting the full-time Fire Department to its former status of a “Volunteer Fire Department”. The option of reverting to a volunteer fire department is an option that I would be remiss not to present along with other options if I were asked. Any decision by City Council would include community input. b. Factual Information – The Mayor and City Council in the past four (4) years has authorized and funded a 100% increase in staffing for the Fire Department. The Director of Public Safety was authorized to not backfill a police officer position and transfer the budgeted monies to increase staffing for the Fire Department by hiring three (3) new Fire Engineers.
c. Factual Information – The Guadalupe Department of Public Safety has the fastest dispatch response times of any “First Responder” agency in the County of Santa Barbara.
This fact is due to the unique working relationship between police and fire. The police department is usually the first, First Responder to arrive for citizen aid. This relationship produces the quickest response times in the county.
d. Factual Information – The Guadalupe Department of Public Safety is similar in the staffing model of the Sunnyvale Department of Public Safety. Sunnyvale, with a population of 150,000, is considered one of the safest cities in California and its personnel are crossed trained to provide the best First Responder service to its community. Under the direction of a Public Safety Director, Police, Fire, and EMT services are provided in a seamless response to residents. Budgets are shared, training is optimized, and critical response times are low.
It has also been brought to our attention that the city is going through the hiring process and creating a new “emergency manager- grant money coordinator” position or something along those lines. From what I also understand, this position would be well north of $100,000 in salary. I ask, would it not be better served to restore the fire chief position and give him or her the added responsibility of pursuing all the federal grants that are out there? Has there ever been an attempt by the city to obtain any grant money in support of our fire department? Starting with new equipment such as a new fire engine to replace the 22-year-old front line engine and a new fire station for our firefighters? Also, I am aware that our fire department sends crews out on strike teams as mutual aid to the state during fire season. What happens to the “6% admin fee” fund acquired for these services? Have any of you visited our “fire station” recently? To say we need upgrading is an understatement and needs to be addressed. Do we have a fund in place to replace old worn-out equipment? What are your future plans? Is ANYTHING along these lines budgeted? a. Factual Information – The Emergency Preparedness Coordinator, position is a Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434 full-time position specifically dedicated to emergency management. My training and experience, prior Emergency Manager experience, Chief of Police experience, and experience as a Director of Public Safety, the position of Emergency Coordinator is more urgently needed in the City of Guadalupe than a Fire Chief or a Fire Battalion Chief. The duties and responsibilities of this position would not allow time for a Fire Chief or Fire Battalion Chief to do their assigned duties of supervising personnel and administratively managing a Fire Department. No Fire Chief in the County of Santa Barbara double duties as an Emergency Preparedness Manager. The position of Emergency Managers is spread throughout Santa Barbara County by separate agencies including some Fire Departments. The Santa Barbara County Office of Emergency Management is a separate agency that is the lead for the county.
They are not attached to or run by the Fire Department. b. Factual Information – On the issue of pursuing grants, in the past four (4) years, the Department of Public Safety has pursued and obtained grants each year for fire equipment. One Fire Captain, the prior Emergency Preparedness Coordinator, and the Director of Public Safety have located, written, and obtained grant funding for the Fire Department the past four (4) years. The grants have allowed the department to purchase and obtained equipment that had not been previously identified through the yearly budget process. Pursuing grants are time consuming, labor intensive, and needing an expertise of knowing and understanding the grant writing process.
1. 2019 Cal State Firefighters’ Association Scholarship Grant - $8,762
2. 2019 Cal Fire, VFA (Volunteer Fire Assistance) Grant - $5,197
3. 2020 Cal Fire, VFA Grant - $13,507
4. 2021 Rural Fire Capacity Grant - $15,782
5. 2021 One805, Santa Barbara County Grant - $7,000
6. 2022 Federal Assistance to Firefighter Grant - $20,500 e. Factual Information – The Director of Public Safety has identified the need and funding source to replace the ageing 22-year-old fire engine. The estimated purchasing cost has been identified as approximately $600,000 to $800,000 to purchase and equip a fully loaded fire engine. California Proposition 172 funding, “The Public Safety Augmentation Fund”, is specifically being saved to purchase a fire engine as not to adversely affect the General Fund to assist other city departments.
f. $20,000 dollars of Proposition 172 funding was recently made available, Fiscal Year 2022, to retrofit the “Type 6 - Wildland Fire Vehicle” utility bed to better prepare the department to respond to state mutual aid assistance requests.
The Director of Public Safety and a Fire Captain completed and approved the five (5) year, “2020-2025 – Fire Equipment Replacement Plan”. The list has identified 39 separate pieces of equipment. Currently, we are behind on the replacement schedule for only one (1) item, the “light box flashlights” for the fire Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434 engine.
g. The Fire Department station is currently the most recent remolded and up to date office space within City Hall. The kitchen area and office space were newly remodeled in 2021. The grand opening was attended by the mayor and Director of Public Safety. The City Council allotted $5,000 dollars funding to complete this project. The remodeling of the new fire sleeping quarters is currently on hold as the City Council directed emergency funding to repair the faulty electrical system, build a female locker room, repair the roof, and restore running water within the police department.
With the addition of the Pasadera tract to the city along with the additional tax revenue that comes with it, why are we even having this discussion of lack of funding or cutting of services…. especially when it comes to our public safety. When Pasadera was approved many years ago, it was supposed to SAVE the city.
My advice to all of you:
1. CEASE AND DESIST the harassment of our firefighters. I’m sure there are many civil attorneys out there that would lick their chops at the chance to go after the deep pockets of a city jurisdiction.
2. Change the recruitment and job of the so called newly created position of emergency manager to Fire Chief and federal grant coordinator and let them do their job of bettering our fire department and city services.
3. Do not even consider downgrading our fire department to volunteer…. this is not acceptable, and lives will be lost.
In closing, it is obvious to us that what the fire department needs in this city is an advocate and someone to represent them. This will ensure that the citizens of this community will be safely taken care of.
LETTER FROM
Joslynn and Sheldon Flowers
Guadalupe, CA 93434
Thank you again for allowing me the opportunity to speak tonight please see below for what I said, as I know you had requested that I send you an email, so you were personally able to answer the questions.
Good evening, Mayor, and Council Members
My name is Joslynn Flowers, I am a resident here in Guadalupe and have been a member of the community for 3 years.
I am here tonight not to make accusations or read off a heated statement. I am here tonight to ask questions to which I am hopeful you will be willing to provide me with truthful and clear answers.
Public Safety Department:
Tel (805) 343.2112 Fax (805) 343.1965 4490 10 Street, Guadalupe CA 93434 I am very aware there are two sides to every story and perhaps some information that we, the community, are not privy to since we are not a part of the council.
However, in situations like these I find myself not placing blame but questioning why. Why, if a city's FD is asking for a chief to support them in their role and to speak on their behalf are we, or shall I say the city denying it?
Is it due to city funding?
If that is the case, where are the funds from the builders’ tax from Pasadera community? Is that not a thing? Are there not grant funding available? Surely there must be, especially since I know there have been many other grants available to this community in the last few years.
Is it due to the fact that there will be someone who will then be speaking up on their behalf? Perhaps holding the city accountable to make sure all PPE and equipment are up to code, to help them do their job to the best of their abilities?
I am also hoping you can shed some clarity on a more serious issue- that being the accusation made regarding the firefighters being pushed to leave and “create a volunteer-based FD, as a city-wide cost saving measure.”
I question, at what cost? Community members waiting additional time if in a life-or-death emergency. A volunteer FD may work in an extremely small town but how much have a grown in the last 5 years, and we are still growing. So where does that leave us? Hoping Cal Fire up the way isn’t on their own call when we need them? Hoping that in an emergency we, the city of Guadalupe, don’t become an afterthought!
Perhaps this has all been “exaggerated or misinterpreted-spread like a wildfire” if you will. Maybe this is an ongoing thing, history from 6-7 years ago and I am missing the facts because I am new to town, but it seems to me that maybe the issue is the lack of transparency and clarity to the community.
What I am clear on is that the FD are the first to show up in an emergency and deserve to be treated as such. If statements such as “you need to take a pay cut”, “you need to work less overtime” and “dismantling the FD” are true, we are on a fast track to serious issues in this community as we continue to grow.
It can’t be both ways council members, you can’t approve more growth of a community without the growth of vital components to keep this community safe.
I am requesting a written response to these questions I have asked tonight. I look forward to hearing from you all.
Thank you again,
MAYOR’S REPORT
June 14, 2022
(Information below may be subject to change)
1. Agreements with the various groups, such as the Boys & Girls Club, Allan Hancock College, and SER Jobs for Progress, Veterans Hall MOU are ongoing.
2. Goal Setting
Mr. Robert Perrault presented the synthesized language from the Council prepared list of candidate goal statements for distribution to the public discussion at the Special City Council meeting on May 31, 2022. At that meeting, the Council undertook a process to prioritize and select goals for the completion of the goal setting process. Goal Setting Survey- Help Determine the Goals for the City of Guadalupe.
Mr. Perrault worked with staff to create a monkey survey that will be posted on the city website that asks for public assistance in rating proposed goals that will be used to determine the future of the City of Guadalupe. The public survey was due by 5 p.m. on Friday, June 10th. The results will be shared with the Council prior to the Council taking action to adopt the goals at the Council meeting on June 14, 2022. Once adopted, the goals will be used to provide direction to City Staff in the development of the FY 2022-23 Budget which begins on July 1, 2022.
3. Le Roy Park Phase I Ribbon Cutting – Ribbon Cutting, June 12 Save the Date: Le Roy Park Grand Opening on June 12, 2022, at 1 p.m. There will be live music by Los Compas de Guadalupe. Programming starts at 1 p.m. and food will be served at 2 p.m. The BBQ will be hosted by the Knights of Columbus.
4. Housing Element – Round 6
The Contract Planning Director Larry Appel had a phone meeting with HCD to discuss our need for a Round 6 Housing Element (HE). He recently learned that although our approved HE was adopted from 2019-2027, that it would not be sufficient to cover the needs for round 6. That new HE is due to HCD no later than February 15, 2023. More to come and understand about potential cost associated with this work. We are going to try to obtain CDBG grant funding to pay for this grant effort.
5. Ribbon Cutting.
Councilmember Liliana Cardenas is working with staff to have a ribbon cutting event for our new Jack O’Connell playground equipment. The installation of a new playground at this park is important to celebrate since we have not had one in years.
6. Quarterly Housing Sale History – 2022 Q1
Housing demand in California remained strong near the end of the first quarter of the year as the effects of rising interest rates have yet to be borne out while the statewide median home price set another record high, primarily due to a surge in sales of higher-priced homes. In March, the Agenda Item No. 10
statewide median home price reached a new record high at $849,080 – surpassing the previous record of $827,940 set in August 2021. The March 2022 price was 11.9 percent higher than what was recorded last March, and up 10.1 percent a month ago in February. The median price in California rose above the $800,000 benchmark for the first time in 6 months.
Please see the chart below for sales and price activity by region. (Regional and condo sales data not seasonally adjusted) Attached are reports showing the number of detached single-family residential sales (by quarter) and the median sale price for those properties. The report batch includes a sheet for the entire county and one for each of our client cities/agencies.
7. Le Roy Park Phase II. $1.7 Federal Grant Update
Great news, last week, the City Administrator just got off a virtual meeting with our USDA, State Office folks (Al Correale and Sally Trip). The City thought we would have to provide a match for this projects. However, we don’t have all the vernacular, but here is a summary of our Teams meeting last week:
a. No match is required per our new guidance received last week b. The entire project as proposed to the Senators and Congressman is eligible (do not need to remove the picnic areas as previously discussed)
c. Buy American / Build American (”BABA”) is required.
d. We need copies of your applications to Feinstein, Padilla and Carbajal’s offices.
BABA is new and can be complicated. During the application process our architect/engineer can reach our team. If and when we get more guidance from our administration on CDS funding, we will pass that along to you.
END OF REPORT
SALES VALUE HISTORY
THE COUNTY OF SANTA BARBARA
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 644 $925,714 $497,500
2019 Q2 875 $1,018,604 $550,000 10.55%
2019 Q3 852 $944,606 $535,000 -2.73%
2019 Q4 783 $982,766 $517,500 -3.27%
2020 Q1 698 $894,456 $525,000 1.45%
2020 Q2 657 $1,021,961 $529,000 0.76%
2020 Q3 1,040 $1,373,333 $680,250 28.59%
2020 Q4 966 $1,437,487 $777,500 14.30%
2021 Q1 850 $1,492,397 $678,000 -12.80%
2021 Q2 1,002 $1,586,785 $744,750 9.85%
2021 Q3 961 $1,486,621 $703,000 -5.61%
2021 Q4 813 $1,434,657 $690,000 -1.85%
2022 Q1 716 $1,644,432 $730,000 5.80%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
$1,800,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/21/2022 By MV
SALES VALUE HISTORY
THE CITY OF BUELLTON
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 8 $579,688 $564,000
2019 Q2 11 $609,682 $632,000 12.06%
2019 Q3 18 $659,306 $655,000 3.64%
2019 Q4 8 $648,625 $665,000 1.53%
2020 Q1 11 $610,682 $609,000 -8.42%
2020 Q2 9 $615,556 $635,000 4.27%
2020 Q3 18 $716,797 $713,000 12.28%
2020 Q4 10 $657,400 $612,000 -14.17%
2021 Q1 9 $720,611 $702,500 14.79%
2021 Q2 14 $772,964 $760,500 8.26%
2021 Q3 14 $732,143 $747,000 -1.78%
2021 Q4 14 $818,750 $796,750 6.66%
2022 Q1 14 $926,250 $929,750 16.69%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/21/2022 By MV
SALES VALUE HISTORY
THE CITY OF GOLETA
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 20 $958,275 $865,000
2019 Q2 38 $934,494 $885,000 2.31%
2019 Q3 37 $936,529 $922,500 4.24%
2019 Q4 30 $929,717 $900,750 -2.36%
2020 Q1 28 $939,696 $852,500 -5.36%
2020 Q2 27 $820,167 $805,000 -5.57%
2020 Q3 36 $1,035,125 $944,750 17.36%
2020 Q4 46 $1,038,228 $979,000 3.63%
2021 Q1 41 $1,082,171 $1,000,000 2.15%
2021 Q2 44 $1,210,784 $1,150,000 15.00%
2021 Q3 57 $1,250,789 $1,154,000 0.35%
2021 Q4 36 $1,296,597 $1,177,500 2.04%
2022 Q1 45 $1,578,767 $1,400,000 18.90%
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
$1,600,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/21/2022 By MV
SALES VALUE HISTORY
THE CITY OF GUADALUPE
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 22 $357,812 $367,250
2019 Q2 31 $361,081 $359,000 -2.25%
2019 Q3 31 $345,790 $367,000 2.23%
2019 Q4 37 $413,095 $428,000 16.62%
2020 Q1 30 $396,567 $416,250 -2.75%
2020 Q2 28 $416,982 $413,250 -0.72%
2020 Q3 38 $397,382 $415,500 0.54%
2020 Q4 16 $424,531 $442,000 6.38%
2021 Q1 34 $418,802 $445,250 0.74%
2021 Q2 28 $454,446 $473,500 6.34%
2021 Q3 17 $483,088 $495,000 4.54%
2021 Q4 13 $492,615 $545,000 10.10%
2022 Q1 14 $458,821 $497,500 -8.72%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/27/2022 By MV
SALES VALUE HISTORY
THE CITY OF LOMPOC
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 63 $351,881 $350,000
2019 Q2 81 $364,111 $355,000 1.43%
2019 Q3 71 $363,423 $360,000 1.41%
2019 Q4 70 $360,193 $360,500 0.14%
2020 Q1 75 $354,327 $360,000 -0.14%
2020 Q2 73 $391,425 $385,000 6.94%
2020 Q3 91 $399,604 $395,000 2.60%
2020 Q4 63 $407,246 $406,500 2.91%
2021 Q1 80 $421,213 $415,000 2.09%
2021 Q2 92 $457,815 $462,500 11.45%
2021 Q3 101 $458,861 $470,000 1.62%
2021 Q4 93 $482,000 $475,000 1.06%
2022 Q1 77 $528,636 $525,000 10.53%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/21/2022 By MV
SALES VALUE HISTORY
THE CITY OF SANTA MARIA
Detached Single Family Residential Full Value Sales (01/01/2019 - 3/31/2022) Year Full Value Sales Average Price Median Price Median % Change 2019 Q1 145 $380,476 $380,000
2019 Q2 191 $389,497 $389,000 2.37%
2019 Q3 202 $388,561 $387,000 -0.51%
2019 Q4 179 $407,218 $397,000 2.58%
2020 Q1 147 $399,848 $405,000 2.02%
2020 Q2 119 $425,038 $417,000 2.96%
2020 Q3 173 $429,968 $430,000 3.12%
2020 Q4 196 $434,812 $430,000 0.00%
2021 Q1 154 $459,721 $453,250 5.41%
2021 Q2 189 $470,037 $455,000 0.39%
2021 Q3 203 $506,227 $514,000 12.97%
2021 Q4 172 $502,878 $515,000 0.19%
2022 Q1 138 $503,296 $510,000 -0.97%
$0
$100,000
$200,000
$300,000
$400,000
$500,000
$600,000
2019 Q12019 Q22019 Q32019 Q42020 Q12020 Q22020 Q32020 Q42021 Q12021 Q22021 Q32021 Q42022 Q1 Median Price Avg Price
Year
Sales Price
*Sales not included in the analysis are quitclaim deeds, trust transfers, timeshares, and partial sales.
This report is not to be used in support of debt issuance or continuing disclosure statements without the written consent of HdL, Coren & Cone
Data Source: Santa Barbara County Recorder Prepared On 4/21/2022 By MV