September 27, 2022 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, September 27, 2022, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live on Charter Spectrum Cable Channel 20 and live streamed on the City of Guadalupe’s Official YouTube channel:
https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to make a comment during Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, September 27, 2022.
Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.
The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.
Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.
1. ROLL CALL:
Council Member Liliana Cardenas
Council Member Gilbert Robles
Council Member Eugene Costa Jr.
Mayor Pro Tempore Tony Ramirez
Mayor Ariston Julian
September 27, 2022 City of Guadalupe Council Meeting Agenda Page 2 of 4
2. PLEDGE OF ALLEGIANCE
3. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.
4. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.
Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
5. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending September 20, 2022 C. Receive the July and August 2022 Financial Report.
D. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Public Safety Department:
a. Police Department report for August 2022
b. Fire Department report for August 2022
c. Code Compliance report for August 2022
2. City Treasurer’s report for August 2022
3. Human Resources report for August 2022
4. Recreation and Parks report for August 2022
6. CITY ADMINISTRATOR REPORT: (Information Only)
7. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)
8. MAYOR’S REPORT- UPDATES
September 27, 2022 City of Guadalupe Council Meeting Agenda Page 3 of 4
PUBLIC HEARING
9. Public Hearing to Consider 2022-068-PA, a Use Determination for Gym Facility within the General Commercial (G-C) Zone District.
Written report: Larry Appel, Planning Director
Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct a public hearing, including: 1) an opportunity for the applicant to speak, 2) receive any comments from the public.
10. FUTURE AGENDA ITEMS
11. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
12. ADJOURNMENT TO CLOSED SESSION MEETING
CLOSED SESSION
13. Conference with Labor Negotiators
(Subdivision (a) of Government Code Section 54957.6)
Agency designated representatives: City Administrator, Human Resources Manager and Che Johnson, Partner, Liebert, Cassidy & Whitmore; Employee Organizations: International Association of Firefighters (IAFF)
14. Public Employment
(Pursuant to Government Code Section 54957(b)):
Title: City Administrator
15. ADJOURNMENT TO OPEN SESSION MEETING
16. CLOSED SESSION ANNOUNCEMENTS
17. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 22nd day of September 2022.
________________________
Todd Bodem, City Administrator
Todd Bodem
September 27, 2022 City of Guadalupe Council Meeting Agenda Page 4 of 4
PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, October 11, 2022, at 6:00 pm / Regular Meeting CC Minutes 9-13-2022 City Clerk Consent Calendar
Pasquini Lease Agreement – WWTP Effluent spray field Public Works Department Consent Calendar Notice of Award – 2022 Pavement Rehabilitation Project Public Works Department Consent Calendar Central Coast Processing – 151 Obispo CUP Planning Department Public Hearing Transit Update Public Works Department Regular Business Facility & Parks Use Fee Schedule Changes Recreation & Parks Dept. Regular Business Tuesday, October 25, 2022, at 6:00 pm / Regular Meeting Tree Maintenance Policy Public Works Department Regular Business Tuesday, November 8, 2022, at 6:00 pm / Regular Meeting Tuesday, November 22, 2022, at 6:00 pm / Regular Meeting General Plan Update Hearing Planning Department Public Hearing Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Vacant Property Ordinance Administration Dept New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Master Fee Schedule Update Finance Department Workshop
Recognizing Food Distribution Volunteers Ceremonial Calendar Benefit for Unrepresented Employees Human Resources New Business Al’s Union Property New Business
Boys and Girls Club Memorandum of
Understanding
Recreation & Parks
Department
Rent Stabilization New Business
Agenda Item No. 5B
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of September 27, 2022
.Pr�p7ed,
Veronica Fabian
Finance Account Clerk
Reviewed by:
Lorena Zarate
Finance Director
Approved by:
Todd Bodem
City Administrator
SUBJECT:
RECOMMENDATION:
Payment of warrants for the period ending September 19, 2022, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.
That the City Council review and approve the listing of hand checks and warrants to be paid on September 28, 2022.
BACKGROUND:
Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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Agenda Item No. 5C
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of September 27, 2022
_______________________________ _________________________________ Prepared by: Approved by:
Lorena Zarate, Finance Director Todd Bodem, City Administrator SUBJECT: July and August 2022 Financial Report
RECOMMENDATION:
That the City Council accept the July and August 2022 Financial Report DISCUSSION:
The Finance Department has prepared a Financial Report for the fiscal year 2022-2023 through August 2022 for the Council’s and the public’s information. Attached hereto as Attachment No. 1 is the Report.
Staff requests that the City Council accept this report for its information. The report includes preliminary numbers for the fiscal year. Please note that the Finance Department is working through the fiscal year end process and there may be adjustments to final numbers.
ATTACHMENTS:
1. July and August 2022 Financial Report
Lorena Zarate
ATTACHMENT 1
City of Guadalupe
Financial Report
Fiscal Year 2022-23 through August 2022
Overview
The fiscal year 2022-23 financial report concentrates on the General Fund and Water/Wastewater Enterprise Funds through August 2022, or 17 percent of the year expended.
The purpose of the report is to provide a status of cash, fund balance and budgeted Revenue and Expenditures versus actual at 17 percent of the fiscal year expended. As a disclosure, the yearend process is still in progress and there may be additional adjustments recommended by the auditor, for example revenue and expenses in July or August that will be accrued back to June 2022.
General Fund Cash
Total cash as of August 31st, 2022, was $315,627.53. For comparison, the cash balance for August 2021 was $566,968.70.
General Fund Revenue
Actual revenue received through August 31st, 2022, compared to the approved budgeted revenue shows the General Fund below target 9.4 percent of expected revenues as compared to 17% for 2 months expended through the year.
The tables below show General Fund revenue by category. Most all revenue in these categories received in July and August will be accrued back to June 2022 as part of the year end process, because they were attributable to the prior fiscal year. The City received building permit fees from Escalante Meadows.
Attachment 1
In regards to revenue from transfers, the General Fund has received $54,257 from ARPA to fund various costs that are summarized in Exhibit A.
Category Budget Actual %
Property Tax 1,650,801 7,698 0.5%
Transfers from other funds 1,665,486 207,889 12.5%
Sales Tax 1,241,166 0 0.0%
Utility Users Tax 450,000 39,565 8.8%
Building Permit & Planning 272,900 172,949 63.4%
Business License 272,000 167,085 61.4%
Franchise Fees 260,000 6,449 2.5%
COPS Grant 185,100 - 0.0%
Rental of Property 115,300 15,678 13.6%
Administrative Overhead 92,400 4,628 5.0%
Other 726,360 30,352 4.2%
Total Revenue 6,931,513 652,293 9.4%
Gen. Fund Revenue by Category
Attachment 1
General Fund Expenditures
Expenditures are currently under budget at 16 percent expended as compared to the approved budget. The Table and Chart below shows all General Fund Departments and spending trends as of August 31st, 2022. All departments are relatively within budget through June 2022, except for the unexpected cannabis fees that were paid recently. Expenditures shown are still preliminary figures because there are some expenditures that relate to June 2022 that would be accrued back to the prior fiscal year, including payroll costs. Overall, expenditures for the General Fund are higher than revenues by $440,628 through August 2022 related to the timing of receipt of funds and year-end adjustments for accruals.
Other Revenue Budget Actual %
Dividends 1,800 463 25.7%
Other Lic/Permits 18,200 5,693 31.3%
Over counter plan chk - - #DIV/0!
Cannabis 100,000 - 0.0%
Criminal Fines 300 3 1.1%
Other Fines 5,000 1,784 35.7%
Other Gov Grants 6,000 - 0.0%
Vehicle Anti Theft 4,000 - 0.0%
LEAP/REAP Grants 127,050 - 0.0%
Grading Permit 900 - 0.0%
Public Impr Plan Chk 500 - 0.0%
Plans & Specs 13,500 2,532 18.8%
AMR Fire 16,700 - 0.0%
Other Permit 2,500 551 22.0%
Other Service Chages 500 120 24.0%
Chevron 90,000 - 0.0%
Interest Inc 1,000 - 0.0%
Investment Inc - - #DIV/0!
Misc Inc 1,500 4,994 332.9%
Cash Over/Short 10 2 20.8%
SRO 60,400 - 0.0%
rev from other agencies 268,000 - 0.0%
other parks & rec - 690 #DIV/0!
Misc Rev Police 8,500 4,485 52.8%
POST - 9,035 #DIV/0!
726,360 30,352 4.2%
Attachment 1
General Fund Balance
The term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). It is intended to serve as a measure of the financial resources available to the fund. Fund balance represents the total amount accumulated in the fund from prior years at a point in time. The fund balance in the General Fund as of August 31st, 2022 is a positive $480,549.54. As mentioned earlier, this is a preliminary figure. The graph below shows the upward trend through the past several years. As shown in the visual below, the fund balance at the end of August 2021 was $372,104.83 for comparison. A priority for City is to continue to increase the fund balance enough to establish a reserve of a minimum of 15% of the General Fund operating budget, which is $1,020,124.
DEPARTMENT NAME Approved Budget Actual Spent as of
8/31/2022 17%
City Council 12,680 2,009 16%
Administration 507,300 74,989 15%
City Attorney 110,000 22,277 20%
Finance 590,883 96,966 16%
Non Departmental 588,507 54,921 9%
Building Maintenance 329,594 29,765 9%
Police 2,905,300 457,449 16%
Fire 1,264,400 224,947 18%
Parks & Rec 369,372 72,075 20%
Building and Safety 253,060 41,682 16%
Cannabis - 15,841 #DIV/0!
TOTAL ALL DEPARTMENTS: 6,931,096 1,092,921 16%
2022-23 GENERAL FUND EXPENDITURES
Attachment 1
ENTERPRISE FUNDS – WATER AND WASTEWATER
The Statement of Revenues and Expenditures through August of fiscal year 2022-23 is shown in the Table below.
The following charts compare budget to actual Revenue and Expense:
The Enterprise funds experienced revenue at 18% of budget for Water and 14% for Wastewater for the period.
Water Wastewater
REVENUES
Charges for Services 443,382 312,798
Interest 2,231 -
Other 36,060 44,123
Connection Fees 819 631
Developer Fees - -
Total 482,492 357,551
EXPENSES
Operating 186,426 315,556
Capital 324,779 106,634
Depreciation - -
State Water 104,937 -
Debt Service 94,335 -
Total 710,477 422,190
Actuals Through Aug
31, 2022
Attachment 1
Operating expenses for Water and Wastewater are below budget at 19% and 10%, respectively.
ARPA
During the budget process, City Council approved the use of funds from ARPA in the amount of $1,396,918 for the current fiscal year. So far through August 2022, $54,256 has been expended in the current fiscal year, $395,583 total since the award. The remaining of the funds would have to be expended by the end of December 2024. Please see Exhibit A for further details.
CONCLUSION
The City needs to continue to look for cost cutting measures and additional revenue sources in order to continue to provide the services the residents expect and for these to be sustainable long-term. Sustainability is a concern when reserves are not at the target amount. Currently, the City has ARPA funds available, but these are limited. The City should not be dependent on one-time monies to sustain recurring expenses. Enterprise funds and other funds are general in line with budget and City Staff does not expect any further significant fluctuations in these funds. City Staff will continue to monitor closely and continue to provide a financial report to Council monthly.
Information in this report is unaudited.
GUADALUPE POLICE DEPARTMENT
MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES
TYPE OF CRIMES
REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00001033
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 2 1 4 4 22 19 38 33
459 PC BURGLARY 4 4 4 0 12 8 20 2
484/487 PC THEFT 4 1 2 0 36 4 19 2
10851 VC VEH THEFT 1 0 2 2 15 10 28 6
451 PC ARSON 00001000
TOTAL 11 6 12 6 87 41 108 46
PART II: REPORTED CRIMES
REQUEST FOR SERVICE
TOTAL REPORTS TAKEN
TOTAL REQUEST FOR SERVICE
TOTAL ACTIVITY FOR THE MONTH
DOMESTIC VIOLENCE REPORT
TOTAL PROPERTY STOLEN
TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY
OFFENCES
ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 1 0 4 0 21 1 39 3
MISDEMINOR 8 0 6 0 69 4 78 2
TOTAL 9 0 10 0 90 5 117 5
23152(a&b) VC ARREST
WARRANT ARREST
18 8
1 1
1 0
21 8
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF AUGUST 2022
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 56 28 564 521
197 324 1850 1971
253 352 2414 2492
1 3 14 18
$3,895.00 $11,259.00 $737,230.00 $46,041.00
$1,500.00 $0.00 $17,400.00 $0.00
Agenda Item No. 5D 1a.
GUADALUPE POLICE DEPARTMENT
MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY
TYPE OF NARCOTICS
REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 00110033
MARIJUANA 00002211
PARAPHERNALIA 00003377
TOTAL 0 0 1 1 5 5 11 11
PART V: SPECIAL DATA
OFFICER ASSULTED
INJURY ON DUTY
ADDITIONAL INFORMATION:
STAFFING: 1 POLICE CHIEF FILLED 1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICERS FILLED
10 POLICE OFFICERS 2 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/ 1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNICIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 2 UNFILLED POSITIONS
COMMENTS:
MONTH OF AUGUST 2022
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE
THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0005
0000
Rev: 06/17/2021
GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
August 1, 2022 – August 31, 2022
DATE: 09/03/2022
CALLS FOR SERVICE August 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Medical 38 27 65 73
Structure Fire 0 0 0 0
Cooking Fire 0 0 0 1
Trash or Rubbish Fire 0 2 2 1
Vehicle Fire 0 0 0 1
Grass/Vegetation Fire 0 0 0 1
Other Fire 0 0 0 0
Motor Vehicle Accidents with Injuries 1 3 4 3
Motor Vehicle Accidents No Injuries 1 1 2 1
Motor Vehicle/Pedestrian Accident 0 2 2 0
Hazardous Materials Spill/Release 0 1 1 0
Hazardous Condition Other 0 0 0 1
Water Problem/Leak 0 0 0 0
Animal Problem 0 0 0 0
Search / Rescue 0 0 0 0
Public Assistance 2 5 7 2
Police Matter/Assistance 0 0 0 1
Illegal Burn 0 0 0 0
Smoke/CO Detector Activation 3 2 5 0
Dispatch and Canceled En-route 5 3 8 7
False Alarm 1 1 2 3
TOTAL 51 47 98 95
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
3 Fire Captains
3 Fire Engineers
2 Paid Call Firefighters 4 Position Vacant
Agenda Item No. 5D 1b.
Rev: 06/17/2021
GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- Food Bank Distribution (08/04)
- Fire Drill (McKenzie Jr High) (08/25)
CODE COMPLIANCE CASES August 2022
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Business License (GMC 5.04.040) 0 0 0 0
Litter Accumulation (GMC 8.12.020) 0 0 0 0
Abatement of Weeds and Rubbish (GMC 8.16.010) 6 4 10 0
Working Without Permits (GMC15.04.020) 0 0 0 0
Address Number (GMC 15.08.020 (505.1)) 1 4 5 0
Complaints (No Violation Found) 0 0 0 2
Apartment Inspections 1 0 1 0
Yearly Business Inspections 8 15 23 3
Other 4 2 6 5
TOTAL 20 25 45 10
Complaints Received 2 0 2 4
Miscellaneous This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Visitors 30 33 63 55
Public Relations 5 2 7 2
School Visits 1 0 1 0
GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
AUGUST 1, 2022 – AUGUST 31, 2022
DATE: 9/01/2022
CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Business License (GMC 5.04.040) 2 0 3
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 0 0 4 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 2
Litter Accumulation (GMC 8.12.020) 2 2 10
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 1 12
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0
Unlawful Property Nuisance (GMC 8.50.070) 3 3 13
Graffiti Abatement (GMC 9.07.060) 0 0 2
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 2 1 17 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 2 0 3 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 0 1 5
Address Number (GMC 15.08.020 (505.1)) 0 0 0
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 0 1
Parking on Front Yard Setback (GMC 18.60.035) 0 0 8
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 1 Residential Solid Waste Collection (GMC 8.08.070) 0 0 2 Landscape Maintenance Required (GMC 18.64.120) 0 1 14
Discharge of illegal fireworks (GMC 8.24.020) 0 8 8
72hr Parking 5 3 54
Code 60 Citations 4 2 22
TOTAL 20 22 181
Complaints Received 10 7 53
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 8 School Visits () 0 0 0
Agenda Item No. 5D 1c.
Agenda Item No. 5D 2.
HUMAN RESOURCES MONTHLY REPORT
August 2022
RECRUITMENT
Finance
Part-time, temporary position, Finance Clerk, was posted. 4/day a week, 20-week assignment. This is the temporary position being funded through ARPA.
Emergency Preparedness Coordinator
At the August 23, 2022, City Council meeting, the Council approved continuing recruitment for this position but with the caveat that any consideration for hiring would be done after the mid-year budget review.
Human Resources
Seven (7) candidates have been phone screened to date. Interviews were held on Wednesday, August 30, 2022. Recruitment process continues.
Police
Correction: In July’s monthly report, it was stated that a candidate from out-of-state was attending P.O.S.T re-certification. He had not as yet enrolled to be re-certified for P.O.S.T. but is scheduled to attend recertification classes in Monterey in February 2023. Other police officer recruiting was re-activated with the approval of the City Council. (Same caveat for hiring as the Emergency Preparedness Coordinator.) At this time there is one (1) Police Officer vacancy that can be backfilled prior to mid-year budget review. This vacancy was created by Officer Edwin Ruiz’s resignation in August.
Public Works
Public Works Intern is a part-time, temporary position for a five-month period working directly with the Public Works Director on specific assignments. The hours are between Agenda Item No. 5D 3.
HR Monthly Report – August
10 and 19 per week. (This position is being recruited in place of the Engineering Technician at this time.) The position was posted then put on pause for further review.
Recreation/Facilities
Recruitment for the Lead Maintenance-Facilities/Parks position after the City Council approved it on July 12, 2022. There were 52 responses of which 12 were phone screened.
Attempts were made via email and voicemail to screen four (4) additional candidates with no responses. Interviews with five (5) candidates are scheduled for Friday, September 16, 2022.
WORKERS’ COMPENSATION
There were no new injuries reported for August. One claim remains on a 90-day delay by our worker’s compensation carrier, Sedgwick, pending further investigation. One employee who had been injured in May was released to return without limitations on August 24th.
COVID
• One employee had been out due to exposure but, subsequently, tested positive. HR protocols were followed.
• One employee had exposure to Covid and followed necessary protocols. • By the end of August, the number of cases, on average, in Santa Barbara County were on the decline with a slight increase in San Luis Obispo County. • Current guidelines from both SB and SLO Public Health Departments continue to encourage mask wearing when indoors, but no mask mandate to date.
RECREATION AND PARKS MONTHLY REPORT
For August 2022
Summary of Rentals/Usage for City Facilities & Parks
FACILITY THIS
MONTH
THIS
MONTH
LAST YEAR
THIS
YEARTO-DATE
(FY 21/22)
LAST
YEARTO-DATE
(FY 20/21)
Auditorium/Gym 7 31 24 55
O’Connell Park 21 2 43 45
LeRoy Park 15 0 16 16
Senior Center 14 24 28 52
Veterans
Memorial Plaza
0 4 4 8
Council
Chambers
4 31 8 39
Central Park 0 0 0 0
Veterans Hall 1 1 3 3
Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 5D 4.
Foodbank Distribution
The Guadalupe Senior Center is one of the four Guadalupe sites used for monthly Food Bank distributions. The distribution at the Senior Center occurs on the first Thursday of every month.
The volunteer team has been led by Guadalupe Mayor, Ariston Julian, and his spouse, Lourdes Ramirez. Community volunteers work alongside city employees. Besides the on-site drive through and walk-up distribution, 51 deliveries of food are taken directly to homes of elderly, disabled and/or homebound individuals and families at high risk for COVID-19. In addition to this monthly Food Bank distribution at the center, Los Amigos de Guadalupe coordinates bimonthly Food Bank deliveries to approximately 30 homes of elderly, disabled and/or homebound individuals/families at high risk for COVID-19, every other Wednesday.
For the month of August, here is info for the monthly distribution:
Families Served On Site: 191
Individuals Served On Site: 853
Families Deliveries: 9
Individual Delivered: 33
Total Families: 200
Total Individuals: 883
Facility Usage
Please see the attachments at the end of the report for all scheduled uses of facilities and parks for the month of September.
LeRoy Park
During the planning of Le Roy Park Phase I, an additional BBQ area was originally planned to be placed in the back left corner of the existing grass area. Unfortunately, there were not enough funds to construct that part of the project. Because of the original plan, no irrigation was installed in that area. This has resulted in a large dry spot. At this time, the city is acquiring quotes for the cost of installation of a new irrigation line to be placed in the dry spot to keep the entire park green and fresh.
Quotes are also currently being procured for the installation of two access gates at Le Roy Park.
One would be located at the entrance to the west side parking lot before the start of the decomposed granite. The other would be located at the first parking lot entrance next to Little House by the Park.
Auditorium
All auditorium repairs and upgrades have been made including the paint job and addition of window curtains. The curtains have help to absorb sound, keep heat out, and protect the windows from any damage.
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place. Drop-in volleyball is being held on Wednesdays from 6:15pm – 8:15pm in the City Hall Auditorium. Drop-in Basketball is being held on Fridays from 5pm – 7pm. The location of drop-in basketball varies depending on the availability of the auditorium on Friday nights. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate.
This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/
September Events
Fiestas Patrias
The Recreation and Parks Department will partner with the Public Works Department to have a booth at Fiestas Patrias. The Rec and Parks Department will present information about various recreation activities provided by Guadalupe groups as well as information on upcoming city events.
Pinata Making in Celebration of September 16th
The Recreation and Parks Department will be putting on a free Pinata Making time for children on Wednesday, September 15th from 1:15pm – 2:45pm since Wednesdays are early release days for the Guadalupe Union School District.
October Events
COED Adult Basketball League
The COED Adult Basketball League is tentatively set to start on Friday, October 14th. The registration deadline is Monday, October 10th. All other information can be found on the flyer seen below. The flyer will be distributed via hardcopies placed around stores downtown, on the marquee, the water bill, and social media.
Pumpkin Carving Contest
The Recreation and Parks Department will be organizing a city-wide Pumpkin Decorating Contest.
Nominations for various categories will be accepted from Oct. 1st to Oct. 31st. To nominate a residence within city limits, residents should email up to three photos of the decorated pumpkin and the email and contact number for the entry if available to [email protected]. The nominations will be presented to the Recreation and Parks Commission to choose the winners.
This will be done at the November 1st Recreation and Parks Commission meeting. More details to come.
Pumpkin Painting for Children
The Recreation and Parks Department will be holding a Pumpkin Painting time for children. The department is currently seeking possible donors of pumpkins for the event to provide as many pumpkins as possible. The event day is tentatively scheduled for Wednesday, October 26th which is an early release day for the Guadalupe Union School District.
November Events
Touch of Style Toys for Tots Car Show & Recreation Department Fabulous 50s Dance Guadalupe Sports Hall of Fame in coordination with the Recreation and Parks Department will be running a 50s themed dance as a fundraiser for the Recreation and Parks Department. All funds will go through the Guadalupe Sports Hall of Fame. All proceeds from the event will be donated to the City to be earmarked for Recreation and Parks Department use.
The Dance will take place in the City Hall Auditorium on Saturday, November 12th from 4pm – 8 pm. Kids 15 and under get in free and all other admission will be $20 a ticket. Food, drinks, music, and decorations will be 1950s themed. Best dressed 1950s categorizes will be advertised and the winners will receive a small prize.
Touch of Style Guadalupe Car Club will also be holding their 18th Annual Car Show & Toys for Tots Drive the same day at Jack O’Connell Park from 11am – 4pm. Touch of Style and the Recreation Department is working together to advertise for the event to maximize attendance for both events. Included on the flyer attached on the next page is the QR code to scan in order to purchase tickets for the event.
December Events
Color Fusion Walk/Run Part II
A second color run is currently being planned for Saturday, December 10th. The cost will be the same and will include the same registration packet. For this run, there will also be the option of participating in a 10k as well as relay races for children. Flyers will be coming soon.
City Christmas Light Contest
The Recreation and Parks Department will be organizing a city-wide Christmas Light Contest.
Nominations for various categories will be accepted from Nov. 23rd to Dec. 15th. To nominate a residence within city limits, residents should email up to three photos of the illuminated display, the address and a contact number for the entry if available to [email protected]. The nominations will be presented to the Recreation and Parks Commission to choose the winners.
This will be done at the January Recreation and Parks Commission meeting. More details to come.
Respectfully,
Hannah Sanchez
Recreation Services Manager
Hannah Sanchez 1 9/15/2022 1:43 PM
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September 2022 August 29, 2022 -
September 4, 2022
Monday, August 29
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Wednesday, August 31
4:00pm - 6:00pm McKenzie Volleyball Tryouts (City Hall Auditorium) 6:30pm - 8:30pm Narcotics Anonymous (Senior Center)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Friday, September 2
Tuesday, August 30
4:00pm - 6:00pm McKenzie Volleyball Tryouts (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Thursday, September 1
9:30am - 12:00pm Donuts for Veterans (Vet's Hall)
9:30am - 12:00pm Foodbank Distribution (Senior Center)
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Saturday, September 3
Sunday, September 4
1:00pm - 3:00pm Park/BBQ Area Rental (Le Roy Park )
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October 2022 September 5, 2022 -
September 11, 2022
Monday, September 5
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Wednesday, September 7
6:30pm - 8:30pm Narcotics Anonymous (Senior Center)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Friday, September 9
6:00pm - 8:30pm Rental - Quincenera Set Up (City Hall Auditorium) Tuesday, September 6
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:00pm - 7:30pm Recreation and Parks Commission Meeting (City Council Chambers)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Thursday, September 8
9:30am - 12:00pm Donuts for Veterans (Vet's Hall)
9:30am - 11:00am HR - AFLAC Meeting (City Council Chambers) 4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Saturday, September 10
9:00am - 3:00pm Bulldogs Game Day (Jack O'Connell Park) 9:00am - 12:00pm VVA Monthly Meeting (Vet's Hall)
4:00pm - 11:00pm Rental - Quincenera (City Hall Auditorium ) Sunday, September 11
11:00am - 5:00pm Fiestas Patrias (Veteran's Memorial Plaza) Hannah Sanchez 3 9/15/2022 1:43 PM
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October 2022 September 12, 2022 -
September 18, 2022
Monday, September 12
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Wednesday, September 14
10:30am - 11:00am HR - AFLAC Meeting (City Council Chambers) 4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium)
6:30pm - 8:30pm Narcotics Anonymous (Senior Center)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Friday, September 16
9:00am - 12:00pm HR - Facility Lead Interviews (City Council Chambers)
Tuesday, September 13
4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium) 6:00pm - 9:00pm City Council Meeting (City Council Chambers) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Thursday, September 15
9:30am - 12:00pm Donuts for Veterans (Vet's Hall)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Saturday, September 17
Sunday, September 18
10:00am - 2:00pm Bulldogs Cornhole Tournament (Jack O'Connell Park)
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October 2022 September 19, 2022 -
September 25, 2022
Monday, September 19
4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Wednesday, September 21
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:30pm - 8:30pm Narcotics Anonymous (Senior Center)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Friday, September 23
6:00pm - 8:00pm Rental - Wedding Set Up (City Hall Auditorium) Tuesday, September 20
2:30pm - 3:30pm Public Works (City Council Chambers)
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Thursday, September 22
9:30am - 12:00pm Donuts for Veterans (Vet's Hall)
4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium ) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Saturday, September 24
3:00pm - 11:00pm Rental - Wedding (City Hall Auditorium) Sunday, September 25
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October 2022 September 26, 2022 -
October 2, 2022
Monday, September 26
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Wednesday, September 28
4:00pm - 6:00pm McKenzie Volleyball Practice (City Hall Auditorium )
5:00pm - 7:30pm Microenterprise (Senior Center )
6:30pm - 8:30pm Narcotics Anonymous (Senior Center)
6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Friday, September 30
Tuesday, September 27
4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium) 6:00pm - 9:00pm City Council Meeting (City Council Chambers) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Thursday, September 29
9:30am - 12:00pm Donuts for Veterans (Vet's Hall)
4:30pm - 7:30pm McKenzie Volleyball Game (City Hall Auditorium ) 6:30pm - 7:30pm Zumba (Jack O'Connell Park)
Saturday, October 1
Sunday, October 2
MAYOR’S REPORT
September 27, 2022
(Information below may be subject to change)
1. Breaking Through: The Story of Francisco Jimenez – Film Detail In the previous Mayor’s report, it was mentioned that parts of the “Breaking Through” movie will be filmed at city hall.
Film Details: MRPRODUCTIONS will film in the offices of Recreation and Parks and EOC on Saturday October 15th. MRPRODUCTIONS will reimburse the city for city staff time used.
The Chief will use both (PD staff – Explorers, Engineer, Interns) to work a movie (film) detail. The movie crew wants to move furniture in the EOC, and City staff will be present to ensure the electronic wiring is disconnected and not destroyed. The Movie crew also want to paint the EOC room to their film color and repaint to its original color. PD will also block off traffic on 900 Obispo for a short time to complete a shoot and cordon off 4400 9th Street, past the Fire Department driveway, for their production vehicle parking.
They will also need access to the police parking lot to stage lighting from the outside of the EOC. A film permit has been submitted.
Schedule, Friday thru Sunday, October 14 (clear rooms), 15 (filming), 16 (room restoration).
Public Safety staff, Recreation and Parks Manager and the City Administrator will be on site at different times during those three (3) days.
2. Brut Force
Two years ago, several parts of Brut Force were filmed here at city hall and throughout the city. The movie is out for rental and purchase on Amazon Prime.
LINK:
https://www.aazon.com/gp/video/detail/B09P4GCZS5/ref=atv_dp_share_cu_r
3. Senator Monique Limon. October 6 Tour of Projects funded by Grants Senator's Monique Limon and staff will meet on October 6, from 10 a.m. to approximately 2 p.m.
An early agenda will include:
• The senator handed out "big checks" (press release needed) to both the Housing Authority and the City.
Agenda Item No. 8
• It would include a tour of both sites
• Lunch
• And a tour of other key sites (Central Park, LeRoy Park, and the senior center).
4. Joint Powers Agreement – School Athletic Programs
Last Thursday, the Mayor, Recreation and Parks Manager, and City Administrator met with the School Superintendent to start positive negotiations for the development of a joint power’s agreement for use of city and school spaces. The Superintendent will work with his legal team to develop a draft agreement. This will especially come to light if the new school facility is funded and built in Pasadera.
5. Proposed $5.3 Million Grant Opportunity
The Planning Director and City Administrator are working with Dajung Chung, planning and public outreach intern for the Santa Barbara County Association of Governments (SBCAG) administering Regional Early Action Planning grants.
SBCAG informed the city that beginning Oct. 6, SBCAG a will request proposals for $5.3 million grant funds available to be spent in Santa Barbara County on transformative housing and sustainable transportation projects. Housing authorities, school districts, special districts, community-based organizations, cities, and the county of Santa Barbara are eligible to apply for these funds.
City staff met on a SBCAG REAP 2.0 Webinar from Noon to 1 p.m. on Sept. 21.
ADDITIONAL BACKGROUND
California’s Regional Early Action Planning Grants of 2021 (known as REAP 2.0) provided $600 million in funding statewide for planning and capital projects to implement regional Sustainable Communities Strategy (SCS). In Santa Barbara County, this is known as Connected 2050. Ultimately, the funds are intended to accelerate progress toward the state’s housing goals and climate commitments.
$5.3 million of REAP 2.0 is available to be spent in Santa Barbara County, administered by SBCAG. Local applications for project funding will be reviewed on a competitive basis.
Here are some additional resources for your consideration The webinar was tailored to potential applicants. SBCAG recorded the webinar and posted it to the project website: sbcag.org/reap. The REAP 2.0 program is intended to be flexible, and there are a wide variety of eligible uses. Of those mentioned, the greenhouse gas study and climate action plan might be competitive. The applications will be scored by a scoring committee, but the final selections will be made by the SBCAG Board and HCD must concur at the end of the day. A lot may depend on the quality and quantity of applications we receive.
Back in May, Guadalupe still had about $70k of unspent REAP 1 funds available. They would fit for the housing element update. PS: unspent REAP can also pay for the HE Cycle 6 project.
The application will be released on October 6th with applications due on November 11th.
Application questions largely follow the program’s goals and objectives.
6. Housing Element Cycle 6 – Cal Poly
On September 20, 2022, the City Administrator talked to Professor Cornelius Nuworsoo, Ph.D. AICP from Cal Poly who is the instructor who led the students in preparing multiple planning documents for the City of Guadalupe, which EMC acknowledged as source materials for the 2021 General Plan.
The CRP Department has capstone studio courses for final year students. They were able to prepare the 2009 Background Report and accompanying Draft General Plan update as well as the 2018 Background Report and accompanying Draft General Plan update. In Professor Nuworsoo’s 17 years at Cal Poly, he led classes to collect background material and develop drafts of general plans for cities each year across the State of California. In some of the cases, they followed up with the preparation of a GP-EIR to enable adoption of the Plans.
After the 2018 report for Guadalupe, they entered into an agreement under which Nuworsoo prepared the 5th Cycle Housing Element for the City of Guadalupe in 2019.
They do not have a class or studio to handle housing elements. However, since he teaches the material, he had no problem preparing the Housing Element. One immediate outcome of the 2019 Housing Element was the HCD award of a planning grant to the City of Guadalupe. He submitted a proposal to use that grant to prepare the EIR necessary to enable adoption of the 2018 General Plan but that did not come to be.
This summer, Professor Nuworrsoo is wrapping up a Housing Element for another city. If we enter an agreement by early this fall, he can certainly complete the 6th Cycle HE by June 2023. Since there is no class attached to doing the housing element, his relatively affordable fixed price to complete it is $50k is far less than the consultant quote of $250k presented by the consultant. It is extremely important for the city to complete this process as we will satisfy the state mandates and ensure we become eligible for grant opportunities that will far exceed the cost of this work. Staff recommends hiring Cal Poly even if we need to use some other source funding. The city administrator will work with the contract planning director and finance to come forward with a city staff proposal with options.
A scope of services is being drafted. The City has the funds for this endeavor.
7. Allan Hancock College Board Meeting
The City Administrator met with Councilmember Antonio Ramirez about hosting Allan Hancock College within our Council Chambers on Tuesday, October 18th at 6 p.m.
Speaking as someone affiliated with both entities, staff understands Councilmember Ramirez excitement to see this come to fruition.
8. FRESA Meeting Minutes of 9/16/2022:
In Attachment 1, you will find the minutes of the FRESA meeting of 9/16/22. Recapping is as follows:
• Dennis Apel will be connecting with Hannah for collaboration with the city and departments impacted by the Farmers Market proposals. • The primary locations for any Market would be (1) Memorial/Vets Parking lot (2) LeRoy Park. A third location suggested was 9th Street, East of Main Street
• The group will be asking for the layout of the Vets Lot, which Hannah does have for sharing.
• Details regarding restrooms, hot water, etc., will be discussed with Dennis as the volunteer coordinator who will then connect with the main FRESA group.
I have included Dennis with this very 40k foot view of the meeting which the minutes details quite well.
That’s it for now and the attached minutes are an excellent way of updating all.
ATTACHMENT 1
2021-068-PA Page 1 of 2 September 27, 2022
Agenda Item No. 9
REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of September 27, 2022
________________________________ __________________________________ Prepared by: Approved by:
Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Gym and Fitness Center Similar Use Determination in General Commercial (G-C) Zone District (2022-068-PA)
EXECUTIVE SUMMARY:
This zoning determination is being requested by Mireya Guerrero, lessee of property at 959 Guadalupe Street. Ms. Guerrero is wanting to bring a new business, Guadalupe Fitness, to the downtown area by developing and operating a gym/fitness center. While there are not specific uses similar to uses by right or with a conditional use permit (CUP), in the General Commercial (G-C) zone district, there are some uses that would have larger square footages and much larger gatherings of occupants. These uses include: churches, meeting halls, theaters, and auditoriums (18.36.020.4). Staff is recommending that the City Council find the gym/ fitness center use appropriate within the General Commercial (G-C) zone district.
RECOMMENDATION:
1) Find that a gym/exercise facility in the General Commercial (G-C) district is consistent with the purpose and uses of the zoning district.
DISCUSSION:
For the past two years, the City has been working to update the General Plan with emphasis on improving the commercial/retail downtown. Additionally, the Guadalupe Business Association has worked with local business owners and future businesses to expand uses in the downtown so as to attract more residents and visitors to the downtown area. In August, two uses were proposed by the Van Wingerdens at 941 and 945 Guadalupe Street that were accepted by City Council. Those uses (wine tasting and an event facility) were exactly the type of businesses that can help transition the downtown into a more vibrant place. The event center and wine tasting facility have moved through the zoning clearance approval process and are now able to operate their businesses once the ABC license has been issued.
Gym/Fitness Center: When reviewing the uses and conditional uses of the General Commercial (G-C) zoning district in Chapter 18.36 of the Guadalupe Municipal Code, the Council must remember that the 2021-068-PA Page 2 of 2 September 27, 2022
determination of use is not just for this owner in this location. The determination would allow anyone to conduct this use anywhere in the G-C zone district with zoning clearance approval.
Similar existing uses in the G-C zone that are allowed by right include churches, meeting halls, theaters, and auditoriums. Given the proposed uses for the 2,700 square foot store front at 959 Guadalupe Street, the maximum occupancy load would be much less than the previously mentioned uses so staff is recommending that the use be permitted by right.
In researching this request, staff checked with both Santa Maria and Santa Barbara County planning departments. It was determined that both agencies allowed gyms and fitness centers in commercially zoned properties by right (and not with a CUP). So if this request is allowed, then Guadalupe’s zoning uses will be similar to those of the City of Santa Maria and the County of Santa Barbara.
The final requirement from the city would be to receive and process a zoning clearance. The Building Department and Fire Department might require inspections prior to opening to the public. - - - . -
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ATTACHMENT A