MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, February 28, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
1. ROLL CALL:
Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.
Mayor Ariston Julian
The meeting was called to order at 6:00 p.m. All five (5) were present.
2. PLEDGE OF ALLEGIANCE
MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.
The Mayor stated his condolences to the people that died in the Turkey earthquake. The death toll in Turkey and Syria as of Monday, two weeks after a massive quake that left nearly 50,000 people dead.
4. AGENDA REVIEW
Mayor Julian requested that the following order of the agenda be change under Regular Business:
• Item 14 becomes 13
• Item 13 becomes 14
5. CEREMONIAL CALENDAR
• Swearing-in Josue Ramirez, Police Officer
The City Council moved Josue Ramirez swearing-in ceremonial to the March 14, 2023, City Council meeting.
• Recognizing Firefighter of the year - Guadalupe Reyes, Fire Engineer Public Safety Director Michael Cash provided a brief overview in honoring and recognizing firefighter of year, Guadalupe Reyes.
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 1 of 8 Fire Engineer Reyes approached the podium giving his ceremonial speech thanking all in attendance.
6. PRESENTATION
• Family Service Agency -The Little House by the Park, Sam Duarte Family Services Director, Sam Duarte provided a PowerPoint Slide and presentation during the meeting. Mr. Duarte mentioned that the Little House by the Park offers resources and services to help families and individuals in Guadalupe. Programs include food assistance, clothing, counseling, health insurance application assistance, employment assistance, and leadership development opportunities.
The Little House by the Park is a trusted intermediary between residents and community institutions such as the Guadalupe Union School District. At Little House by the Park, families and individuals are not seen as vital and integral part of their community.
Our Case Managers work together to help families that need help with medical, insurance, housing, counseling, and nutritional needs.
The Guadalupe Parent Academy offers free educational opportunities in four key areas:
Leadership Development, Education, Health, and Parenting.
The Guadalupe Community Changers is a group of parents who support the development of community projects. They encourage other parents to be more engaged in their children's education and create leadership opportunities for their own development.
Mr. Duarte said that they are looking for a new location but currently have meetings at the following locations:
LITTLE HOUSE BY THE PARK-NORTH
Guadalupe Court
4202 11th St
Guadalupe, CA 93434
Meet on Tuesday and Thursday
LITTLE HOUSE BY THE PARK-SOUTH
Riverview Townhomes
234 Calle Cesar E Chavez
Guadalupe, CA 93434
Meet on Monday, Wednesday, and Friday
For more information about of programs, contact us at (805) 343-1194.
Council Member Hernandez thank Mr. Duarte for engaging in this community and this input helped her decide to run for city council.
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 2 of 8 Mayor Julian said that prior to COVID Pandemic, there were meetings at different sites and there is good reason to include Spanish and Mixteco speaking translation to open the 'trust' level.
Mayor Julian asked about the status of the Farmers market. Duarte said thy are still working on it.
Council Member Lizalde asked if you are looking for readers, please contact us. We appreciate that you are open to the community.
Mr. Duarte thanked the city council.
7 COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.
Pursuant to provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Mr. George Alvarez approached podium stating that it might be a good idea to collaborate with the Santa Barbara County sheriff's department to help solve public safety problems and concerns for service needs.
Alvarez then talked about vandalism and broken windows caused by homeless people. There needs to be consequences and education on collaboration on area agency resources.
Lastly, Alvarez mentioned the need for better blending of water and asked, "what happened to the state allotment of water?"
Lilian Doty talked about the need to continue with community meetings like what was done a month ago in the Pasadera neighborhood. The City needs to help Pasadera enforce its rules and follow up on them per the HOA.
8. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.
B. Approve payment of warrants for the period ending February 20, 2023.
C. Approve the Minutes of the City Council special meeting of February 14, 2023.
D. Approve the Minutes of the City Council regular meeting of February 14, 2023.
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 3 of 8 Adopt, on the second reading, Ordinance No. 2023-508 amending the City's Commercial Cannabis Business Ordinance (Guadalupe Municipal Code Chapter 9.22).
F. Adopt Resolution No. 2023-12 authorizing the Mayor to execute a construction contract with WM Lyles Co. for the Highway 1 lift station replacement project, and to execute a contract with Wallace Group for inspection services on this project.
G. Approving the Recreation and Parks Dodgeball Tournament.
H. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Public Safety Department:
a. Police Department report for January 2023
b. Fire Department report for January 2023
c. Code Compliance report for January 2023
2. Human Resources report for January 2023
3. Recreation and Parks report for January 2023
Item 8H c. was pulled by Council Member Lizalde
Motion was made by Mayor Pro Tempore Costa Jr. and seconded by Council Member Lizalde to approve the balance of the Consent Calendar (except H1C, which was pulled, discussed and approved by separate motion). 5-0 Motion passed.
Discussion ensured from Council Member Lizalde about the roles and responsibilities of code enforcement and the associated calls and separation on reporting of cases and complaints. Public Safety Director Michael Cash said the complaints are separated.
Motion was made by Council Member Lizalde and seconded by Council Member Robles to approve the Consent Calendar H1C. 5-0 Motion passed.
9. CITY ADMINISTRATOR REPORT: (Information Only)
City Administrator Bodem mentioned that on Thursday, March gth everyone in the community is invited to a Ribbon Cutting Ceremony for The Ron Estabillo Clubhouse at Le Roy Park and the Boys and Girls Club from 5:30 to 7:30 p.m.
Mr. Bodem was invited by Council Member Hernandez to attend the i Viva el Arte de Santa Barbara event on Monday, February 27th at Mary Buren. Bodem stated that it was a great time.
10. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Public Safety Director Michael Cash updated the City Council about the following:
Police
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 4 of 8 Received a $15,000 State Grant to put together an officer wellness program.
Emergency Preparedness
Contacted FEMA to schedule a meeting to begin the 'Public Assistance Program' to receive funds expended by the City during the disaster.
Other
Will be having a meeting with the consultant to discuss the impact fees. Fire stating at full strength. EOC was activated last Friday. Strike team helped with fallen tree during storm.
PUBLIC HEARING
11. Measure A Local Program of Projects.
Ms. Shannon Sweeney, Public Works Director/City Engineer provided a written report and presented it with the recommendation that the City Council adopt a Resolution for Measure A Local Program of Projects.
Public Hearing opened at 6:59 p.m. No one was present to discuss this in public.
Public Hearing closed at 7:00 p.m.
Motion was made by Council Member Lizalde and seconded by Mayor Pro Tempore Costa Jr. to adopt Resolution No. 2023-13 approving the 2023/2024 through 2027/28 Measure A Local Program of Projects for the City of Guadalupe. 5-0 Motion passed.
REGULAR BUSINESS
12. Mid-Year Review of Council-adopted goals and FY 2022-23 Budget.
Mr. Robert Perrault, Interim Finance Director & Ms. Janice Davis, Finance Director provided a written mid-year FY 2022/23 budget report with recommended budget adjustments to the various funds.
Mr. Perrault read through a PowerPoint slide presentation highlighting city council goal statement progress and showcased a fairly balanced mid fiscal year budget.
After a summary of the city's budget, Mr. Perrault recommended that Council direct staff to develop a resolution incorporating changes noted in the report based on the projections for Council consideration at the March 14, 2023, City Council meeting.
Council, by consensus, agreed.
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 5 of 8
13. Request for funding for recruitment and hiring of two (2) Police Officers, one (1) Police Sergeant, and an Emergency Preparedness Coordinator.
Mr. Michael Cash, Director of Public Safety, provided a written report and gave an overview of his recommendation for the City Council to consider the recruitment and hiring of two (2) police officers, one (1) police sergeant, and an emergency preparedness coordinator for the Guadalupe Department of Public Safety.
Mr. Rob Doty shared his concern about the plague of our public safety, particularly, the fire department, and suggested the best way to solve the issue is hire a fire chief independent of the police chief with the added responsibilities of the emergency manager.
City Administrator Bodem expressed his concern on how the city will be able to pay for the additional employees the Chief wants to hire in this fiscal year and the fiscal year budget for these positions. The two new officer positions and emergency manager position was eliminated as part of the $1M cuts to balance the FY 22-23 budget. "Why not backfill the unfilled budgeted positions first?" Bodem asked, what about the other part of last fiscal year departmental cuts, will they be up for council consideration too? Finally, ARPA funds will be running out in July 2024. The number of city council goals is to expand the recreation opportunities. Council used one-time ARPA to hire recreation, parks and facility staff with the understanding that after the ARPA funds were exhausted that they'd be covered under the general fund.
After extensive discussion, Council, by consensus directed city staff to place the matter of hiring an emergency preparedness coordinator on the agenda for consideration at the March 14, 2023, City Council meeting. Council will revisit the other positions during next fiscal year budget discussions.
14. Approving list of veterans' names for new streets and parks.
A written report and verbal overview were provided by Shannon Sweeney, Public Works Director/City Engineer suggesting the City Council approved the list of names of veterans for streets in parks in Pasadera.
Motion was made by Council Member Hernandez and seconded by Council Member Robles to adopt Resolution No. 2023-14 approving the submission of the recommended list of names of veterans to the Pasadera development for use in naming streets and parks. 5-0 Motion passed.
15. Further consideration of a (revised) proposed ordinance adding Chapter 8.80 to the Guadalupe Municipal Code entitled "Vacant Commercial Property Registration and Property Maintenance" relating to the required registration and maintenance of vacant commercial buildings.
A written report was provided Philip Sinco, City Attorney. Mr. Sinco provided an overview and recommended that the city council take into consideration some minor word amendments suggested by Mr. Stew Jenkins.
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 6 of 8 Motion was made by Council Member Lizalde and seconded by Mayor Pro Tempore Costa Jr. to introduce Ordinance No. 2023-507 the "Vacant Commercial Property Registration and Property Maintenance" on first reading as revised since the meeting of January 24, 2023, and continue it to the meeting of March 14, 2023, for second reading and adoption. 5-0 Motion passed.
16. Appointment of Councilmembers to various boards and committees.
A written report was provided by Todd Bodem, City Administrator, recommending that the Mayor nominate, and the City Council ratify the Mayor's nominations, having to do with appointments to various boards and committees which require Council representation.
Under the Mayors recommendation, it was decided to table this item until the March 14, 2023, City Council meeting for consideration.
17. FUTURE AGENDA ITEMS
18. ANNOUNCEMENTS - COUNCIL ACTIVITY/COMMITTEE REPORTS
Council Member Hernandez said she attended the father/daughter event last Friday and it was great to see male role models. Hernandez also stated 800 students saw the Mariachi event at Mary Buren on Monday.
Council Member Robles mentioned that they got approval from McKensie Jr. High School's new Wrestling program to include both male and female students.
Mayor Julian met with SBCAG on February 16'h to push Caltrans to meet about cluster at Hwy 1 and 166. He also said that on February 9th, the food distribution/bank served 205 individuals. Mayor Julian would like to see an overview of the ARPA funds provided at the next City Council meeting as there are two new Council members.
Council Member Lizalde gave some 'kudos' to Recreation and Parks Manager, Hannah Sanchez for all of the amazing new programs and functions developed to include the dodgeball program, etc.
She suggested that city staff find ways to continue to provide on-line registration opportunities. She also said that the father / daughter dance was wonderful and thanked volunteers.
19. ADJOURNMENT TO CLOSED SESSION MEETING
Motion was made by Mayor Pro Tempore Costa Jr. and seconded by Council Member Hernandez to adjourn into closed session at 9:05 p.m. 5-0 Motion passed.
CLOSED SESSION
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 7 of 8
20. Conference with Legal Counsel - Existing Litigation Subdivision (d) (1) of Government Code Section 54956.9
Name of case: Central Coast Water Authority, et al. v. Santa Barbara County Flood Control and Water Conservation District, et al., Superior Court of California, County of Santa Barbara, Case No. 21CV02432
21. Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to Government Code Section 54956.9(d)(4):
1 case
22. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Mayor Pro Tempore Costa Jr. and seconded by Council Member Lizalde to adjourn into open session at 9:39 p.m. 5-0 Motion passed.
23. CLOSED SESSION ANNOUNCEMENTS
No reportable action.
24. ADJOURNMENT
Motion was made by Mayor Pro Tempore Costa Jr. and seconded by Council Member Hernandez to adjourn the meeting at 9:40 p.m. 5-0 Motion passed.
Prepared by: Approved by:
Todd Bodem, Deputy Gi Cir To n
Aristo@sulian, Mayo
February 28, 2023 City of Guadalupe Council Meeting Minutes Page 8 of 8