Agenda packet — Guadalupe City Council, March 28, 2023

March 28, 2023 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, March 28, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to make a comment during Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, March 28, 2023.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.ci.guadalupe.ca.us Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE
March 28, 2023 City of Guadalupe Council Meeting Agenda Page 2 of 4

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending March 20, 2023.

C. Approve the Minutes of the City Council regular meeting of March 14, 2023.

D. Adopt, on the second reading, Ordinance No. 2023-509 amending the City’s zoning ordinance (Guadalupe Municipal Code Chapter 18) to rezone various properties to achieve consistency with the adopted 2042 General Plan Land Use Diagram and other amendments to the zoning ordinance.

E. Adopt Resolution No. 2023-21 authorizing the filing of a claim with the Santa Barbara County Association of Governments for allocation of Transportation Development Act (TDA) funds for fiscal year 2023-2024.

F. Adopt Resolution No. 2023-22 approving a one-year contract extension with Santa Maria Organization of Transportation Helpers Inc. (SMOOTH) for transit services, with a rate adjustment of 10.5%.

G. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Public Safety Department:
a. Police Department report for February 2023
b. Fire Department report for February 2023
c. Code Compliance report for February 2023

2. Human Resources report for February 2023
March 28, 2023 City of Guadalupe Council Meeting Agenda Page 3 of 4

3. Recreation and Parks report for February 2023

4. City Treasurer’s report for December 2022, January 2023

7. CITY ADMINISTRATOR REPORT: (Information Only)

8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only)

REGULAR BUSINESS

9. Budgetary appropriation to fund the Emergency Preparedness Coordinator position.

Written report: Michael Cash, Director of Public Safety Recommendation: That the City Council adopt Resolution No. 2023-23 appropriating funding to the Police’s budget for the Emergency Preparedness Coordinator position subject to a successful promotional recruitment process.

10. FUTURE AGENDA ITEMS

11. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

12. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 23rd day of March 2023.
______________________________
Todd Bodem, City Administrator
Todd Bodem
March 28, 2023 City of Guadalupe Council Meeting Agenda Page 4 of 4

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category City Council & Recreation Joint Meeting
Facility Fee Schedule Workshop Recreation & Parks Dept. Workshop Tuesday, April 11, 2023, at 6:00 pm / Regular Meeting
Donate Life Month Proclamation Ceremonial Calendar
Child Abuse and Sexual Assault Awareness Month Ceremonial Calendar Life Saving Award Department of Public
Safety
Ceremonial Calendar
Swearing-in Andrew Breda, Police Officer Ceremonial Calendar Guadalupe Food Bank Volunteer Recognition Ceremonial Calendar Thomas Brandeberry Agreement -Consultant Services City Attorney Consent Calendar Adoption of MJHMP annex (Santa Barbara County –
Multi-Jurisdictional Hazard Mitigation Plan)
Department of Public
Safety
Consent Calendar
Agreement with Andrew Goodwin Design – Architect
Design Services – Le Roy Park Phase II
Public Works Department Consent Calendar
Waste Management Agreement Public Works Department Regular Business First Reading of Ordinance – City Hall Parking Regular Business Appointment of councilmembers to various boards and
committees
Regular Business
Negotiations Closed Session
Tuesday, April 25, 2023, at 6:00 pm / Regular Meeting
Tuesday, May 9, 2023, at 6:00 pm / Regular Meeting
Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Tree Ordinance Public Works New Business
Sidewalk Vending Ordinance Planning Department New Business Food Truck and Special Event Ordinance Planning Dept New Business Gift Policy City Attorney New Business
Benefit for Unrepresented Employees Human Resources New Business Al’s Union Property New Business
Rent Stabilization New Business
Social Media Policy New Business
Agenda Item No. 6B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 28, 2023
Approved by:

Veronica Fabian
Finance Account Clerk
A reyra-Leon
Accounting Supervisor
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending March 20, 2023, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approved the listing of hand checks and warrants to be paid on March 29, 2023.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
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March 14, 2023 City of Guadalupe Council Meeting Minutes Page 1 of 10

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, March 14, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. CM Costa, Jr. was absent with all others present. (Note: The abbreviation “CM for “Council Member” will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

CM Lizalde: “I wanted to thank City staff and our first responders. I think we, like other surrounding cities, are feeling the pinch from this extreme weather. Just a reminder that staff is going above and beyond checking emails and coordinating with other agencies. The community appreciates that.

Also, thank you to Coast Hills and Chumash of Santa Ynez who recently made donations to our Guadalupe Youth Football League. There were monetary donations to help pay for registration fees and equipment. I just wanted to take a moment to thank those groups for donating to our community.”
CM Hernandez: “This is International Women’s Month and I just wanted to acknowledge and show appreciation to the women that are here…to those women who came before us…and those women who are yet to come. Let’s continue to lift them up.” On this subject, Mayor Julian added, “In the display case in the hallway here, there are a number of photos of women and their history here in Guadalupe. One of the women mentioned is my sister, Rosanne Tesoro. There are a lot of women in our community’s history. If it weren’t for the women, we wouldn’t be here.” Mayor Julian: Condolences to the Solis family. Ron Solis was a long-time resident of the community.

He passed away on March 9th. I didn’t realize that he was a maintenance worker at the Boys & Girls Club in Santa Maria for over seventeen years. Condolences to his wife, June, and his family.

Agenda Item No. 6C
March 14, 2023 City of Guadalupe Council Meeting Minutes Page 2 of 10 Several weeks ago, we mentioned that on February 12th, Pastor Leon’s wife, Esther, passed away.

Condolences to Paster and his family.

Also, condolences to the community of Pajaro which is similar to Guadalupe. That community of some 15,000 residents also suffered the consequences of the result of one of the levee’s being broken. A lot of residents were displaced there.

4. AGENDA REVIEW
There were no changes to the agenda.

5. CEREMONIAL CALENDAR
• Swearing-in Josue Ramirez, Police Officer
Officer Ramirez gave some brief comments: “I’d like to take the opportunity to thank you all for having me here. It’s a whole different environment, a different change. I’m from Kern County, up in Tehachapi. Instead of the rain, I have tons of snow up there. It’s a big change but I’m glad to be here. I’m eager to meet more people from the community. I’m proactive I’m approachable. Stop and ask me questions. I’m here to serve. Thank you again for welcoming me.” His family was present, and pictures were taken after he was sworn in.

6. COMMUNITY PARTICIPATION FORUM
There were no requests on an item not on the agenda.

7. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending March 6, 2023.

C. Approve the Minutes of the City Council regular meeting of February 28, 2023.

D. Adopt, on the second reading, Ordinance No. 2023-507 regarding vacant commercial property registration and property maintenance.

E. Adopt Resolution No. 2023-16 approving the increase in contingency for the 2022 Pavement Rehabilitation Project inspection services from the previously approved 15% to 30%.

F. Adopt Resolution No. 2023-17 approving an amendment to La Guardia Townhomes Conditions of Approval.

March 14, 2023 City of Guadalupe Council Meeting Minutes Page 3 of 10 G. Adopt Resolution No. 2023-18 approving City staff to submit an application package to California Arts Council (CAC) which will allow CAC to release $8,000,000 in project funds, $5,000,000 of which will be used for the Royal Theater renovation project, and the remaining $3,000,000 will be disbursed to the Housing Authority of Santa Barbara County for the community center as Escalante Meadows.

H. Approve, by motion, the submission of an application to voluntarily merge three separate lots owned by the City that are part of the proposed Royal Theater renovation project into one lot and authorize the Mayor to sign the application on behalf of the City.

I. MONTHLY REPORTS FROM DEPARTMENT HEADS

1. Planning Department report for February 2023

2. Building Department report for February 2023

3. Public Works /Engineering report for February 2023
No items were pulled.

There was an email from Shirley Boydstun on Item #7.B, Warrants, which read: “I noted heavy use of credit cards this period. These are Amazon, Home Depot, and cardmembers services plus the implied cards for Eagle Energy and Guadalupe Hardware Company which add up to a good percentage of spending. To meet the goals of the City Council Rank Priorities of June 2022 to meet the General Fund Reserve Goal of 15%, spending must be better controlled by each department head."
Motion was made by Council Member Lizalde and seconded by Council Member Hernandez to approve the full Consent Calendar. 4-0 Absent: 1 Costa, Jr. Motion passed.

8. CITY ADMINISTRATOR REPORT: (Information Only)
This Friday, March 17th, there will be a meeting with Mayor Julian, Shannon Sweeney and City Administrator Todd Bodem. From the County will be Supervisor Steve Lavagnino, Public Works Director, Scott McGolpin, and Public Works Deputy Director for Water Resources, Walter Rubalcava, who oversees the Flood Control division. The meeting is to look at possible ways to find funds for mitigation measures regarding the rain and storms. We will be discussing current conditions and responsibilities and exploring options to see what may or may not be feasible as well as what assistance the City and County need to seek from our state and federal partners.

The City Council is requested to come at 4:30 p.m. prior to the 6:00 p.m. council meeting on Tuesday, March 28th to take photos for the website. The Council was also requested to prepare a brief bio.

The website is projected to up in May or June.

March 14, 2023 City of Guadalupe Council Meeting Minutes Page 4 of 10 Mayor Julian asked whether a meeting with Chevron was till on. Mr. Bodem said it was postponed until possibly sometime next week.

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Chief Cash gave a brief update on the recent storm and its effects. There were evacuation warnings given to residents on Pioneer Street. Flyers were handed out by door-to-door distribution. Bags of sand were brought; housing prepared; cars removed. The city was in contact with the Red Cross.

The trailer was refurbished and prepared for possibility of providing another shelter, should one be needed. Things were put in place. Per Shannon Sweeney, PW Director, drains and gutters were all cleaned out. South Santa Barbara County will lift mandatory evacuation tonight, but Guadalupe will do so tomorrow.

A drone was taken out to take pictures to show effects of the recent storm, such as areas of the Santa Maria River, Le Roy Park, etc. Chief stated that it would probably only take an inch or two before the water would “go over” and potentially impact 8th & Pioneer Streets. Fire Captain Schmitz talked about projected levels of the Santa Maria River and Mayor Julian had some questions about Twitchell Dam and how much water might be released. Fire Captain Schmitz addressed the amount of water that was already released, and that amount(s) would later be readjusted.

The mayor then talked a bit about the levee saying, “People say that ‘the levee broke’ but the levee ends right to the left of Hwy 1. It doesn’t go all the way down west. It ends just east of the bridge.

What barrier there is going west after that is berm, or artificial ridge.” (The drone pictures showed the area after the level and how the rainwater runs into property and farmland.) CM Lizalde and PW Director Sweeney also discussed the impact of the storm on the City’s wastewater treatment plant, if any. CM Lizalde said, “The wastewater treatment plant was impacted by the first storm in January.” Ms. Sweeney stated, “The plant is on higher ground. Holding ponds are held until ground can be sprayed.” She then gave a brief explanation that a pump station cannot pump out of holding ponds but can do so once the river recedes.

CM Hernandez said, “The City doesn’t have a climate action plan. In speaking with CEC (Community Environmental Council), they may be interested in supporting this action for the City.” Ms. Sweeney commented that she would be very interested in speaking with CEC.

Chief Cash then spoke about “Operation Night Tow”. He mentioned that this procedure was written in response to residents’ complaints to address large vehicles/utility trailers parked for more than 72 hours. He cited the California Vehicle Code which authorizes the removal of a vehicle (automobile) if parked or left standing upon a highway for 72 or more consecutive hours, which is a violation.

Chief Cash then addressed Guadalupe’s Municipal Code, “10.24.190 Parking of large vehicles or utility trailers limited.” Section A. states: “No person shall park or let stand any large vehicle, whether or not attached to a trailer or other device, or any utility trailer, on a public street in a March 14, 2023 City of Guadalupe Council Meeting Minutes Page 5 of 10 residential district for more than 72 hours except while loading or unloading property.” He specified that the trailer “had to be in use”, such as loading and unloading. The Municipal Code also states that a permit can be obtained from the Police Department for 48 hours for large trailers.

The enforcement action of “Operation Night Tow” was explained in three (3) phases: 1) Education of Violators – over a two-weekend period, violators will be given written information on the law and correction needed; 2) Warning of Violators – violators will be issued an ‘orange sticker’, or a warning ‘to move the vehicle and/or trailer’ after two-week grace period, and 3) Citation and Towing of Violators – violations will be enforced, between 2:00 a.m. and 3:00 a.m. and vehicles and/or trailers will be towed.

There were three (3) requests to speak on this item.

Joslynn Flowers – “First, let me give congratulations to Megan Lizalde. She’s a great contribution to the City Council. I live at 313 Las Flores and am too familiar with complaints out of Pasadera. I’m not against ‘Operation Night Tow’….CC&Rs (Covenants, Conditions & Restrictions) are not enforced by the Police Department. The PD is understaffed. It’s a waste of time having them drive around putting orange stickers on vehicles. My suggestion is to have a handful of residents that call out houses in violation of CC&Rs…have them send information to the Police Department. The police would have 72 hours to send notice. The resident then has 48 hours to do something. That would save time for the Police Department.”
Allison Brockway – “I’ve lived here in Guadalupe for 3½ years. My husband started his own business.

It’s been stressful with the towing warnings. The trailer we have is for his business, not for recreation.

The trailer doesn’t block anything…it’s used for business only. We consider many Pasadera residents as our friends. We’re asking for permission to park our trailer in front of our home and to have a parking exemption.”
Melanie Backer – “I endorse ‘Operation Night Tow’. I don’t think residents turn in other neighbors.

They’re just frustrated. Do what the Police Department needs to do. I’m happy the code is there.

Also, I think it’s important to put a list of ordinances in our utility bill so that residents know what’s permissible. All sign CC&Rs…pass them on. They’re not followed. Not sure.” Mayor Julian then said, “Point Sal Dunes has CC&Rs, but they’re not enforced. No HOA.” City Attorney Sinco added, “No HOA, the City’s not authorized to enforce. The people who sign the CC&Rs have the authority to enforce.”
CM Lizalde said, “Operation Night Tow is not a Pasadera only issue. By doing smaller enforcements, it won’t be so shocking. Code Enforcement Officer will be handling. The mayor said, “If you go through Guadalupe, you’ll see other violations, not just in Pasadera.” CM Hernandez added, “My family has had violations…but I know the procedure is for the public’s safety.”

PUBLIC HEARING
March 14, 2023 City of Guadalupe Council Meeting Minutes Page 6 of 10

10. Amendments to the adopted 2042 General Plan Land Use Diagram.

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct a public hearing; and
c. Adopt Resolution No. 2023-15 approving amendments to the 2042 Guadalupe General Plan Land Use Diagram, Exhibit 1.

Mr. Appel gave a brief explanation for these land use designations. This amendment to the adopted 2042 General Plan is necessary to correct the land use designations on eleven parcels within the city.

An exhibit listed the addresses and the “amended General Plan designations. Mr. Appel clarified that the Veterans Building and Fire Department are public facilities.

Public Hearing opened at 6:52 p.m. and closed at 6:53 p.m.

Motion was made by Council Member Robles and seconded by Council Member Lizalde to adopt Resolution No. 2023-15 approving amendments to the 2042 Guadalupe General Plan Land Use Diagram. Roll Call: Ayes: 4 Absent: 1 Costa, Jr. 4-0 Motion passed.

11. Property rezones to achieve consistency with the adopted 2042 General Plan Land Use Diagram and other amendments to the zoning ordinance (Chapter 18).

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff; and
b. Conduct a public hearing; and
c. Introduce first reading of Ordinance No. 2023-509 amending the zoning designations on various properties identified in Exhibit 1 and amending various sections of the zoning ordinance (Chapter 18).
d. Continue to March 28, 2023, for second reading and adoption.

Mr. Appel gave the first reading of Ordinance No. 2023-509. The property rezones are needed to achieve consistency with the adopted 2042 General Plan Land Use Diagram and other amendments to the zoning ordinance. There were 175 parcels shown in an exhibit. Mr. Appel said, “The assessor parcels are correct. The new zoning designations are correct. However, the addresses may not be totally accurate. There’s a new designation for ‘Mixed Use’. There’s an increase in densities in certain areas. The Conditional Use/Administrative Use and design sections have been clarified. In Chapter

18.60, ‘Off-Street Parking’, staff has crafted a possible exemption for parking within the Mix zone district. It still says that parking is required if space is available. But when space isn’t available, there is a Finding that can be made to lessen or eliminate for the requirement for parking.” March 14, 2023 City of Guadalupe Council Meeting Minutes Page 7 of 10 Mayor Julian commented, “Larry went deep into the parcels. What owners wanted to do with their properties. It sets a tone. In the downtown area, buildings with residential on top and businesses below…mixed use.”
Public Hearing opened at 7:00 p.m. and closed at 7:01 p.m.

Motion was made by Council Member Lizalde and seconded by Council Member Robles to adopt first reading of Ordinance No. 2023-509, amending the zoning designations on various properties identified in Exhibit 1, and amending various sections of the zoning ordinance (Chapter 18).

Roll Call: Ayes: 4 Absent: 1 Costa, Jr. Motion passed.

REGULAR BUSINESS

12. Mid-year budget adjustments for fiscal year 2022-23.

Written report: Robert Perrault, Interim Finance Director & Janice Davis, Finance Director Recommendation: That the City Council adopt Resolution No. 2023-19 appropriating funds from the General Fund reserve and adjusting the General Fund, Enterprise, Special Funds, and American Rescue Plan Act ARPA Fund.

Mr. Perrault stated that he and Janice Davis, Finance Director, worked on this mid-year budget review. He explained that on February 28, 2023, the Mid-Year budget, for the period through January 31, 2023, was reviewed with the City Council giving staff direction on recommended changes to various funds. He also stated that the Police Department’s budget is maintained at the same level.

The City Council directed that $150,000 for storm-related costs be appropriated from the City’s General Fund Reserve to Fund 4, Storm-related costs. With this appropriation, the General Fund Reserve has a balance of $614,505, from a previous balance of $764,505.

The recommended amendments for FY 2022-2023 were:

1. Appropriation of $150,00 in General Fund Reserves to Fund 4-Storm Related Costs

2. Amendments to the General Fund

3. Amendments to both the Enterprise and Special Funds

4. Amendments to the ARPA allocation
Mayor Julian asked if there were any questions. M Lizalde commented, “The staff report was prepared so well that I have no questions.”
Motion was made by Council Member Robles and seconded by Council Member Lizalde to adopt Resolution No. 2023-19 appropriating funds from the General Fund Reserve and adjusting the General Fund, Enterprise, Special Funds, and American Rescue Plan Act ARPA Fund. Roll Call:

Ayes: 4 Absent: 1 Costa, Jr. Motion passed.

March 14, 2023 City of Guadalupe Council Meeting Minutes Page 8 of 10

13. Resolution continuing the existence of a local state of emergency.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council adopt Resolution No. 2023-20 continuing the local state of emergency ratified by the City Council at its meeting on January 17, 2023.

With the effects of the storm of January 9, 2023, and continuing impacts, coupled with the County of Santa Barbara’s declaration of a public health emergency, on January 10, 2023, City Administrator/Director of Emergency Services, Todd Bodem, issued a “Proclamation of Existence of a Local Emergency by the City Administrator/Director of Emergency Services of the City of Guadalupe”. On January 17, 2023, the City Council ratified the existence of a local emergency. With that approval came the requirement of the Council to review the need for continuance of the local emergency every 60 days until it decides to terminate the local emergency.

Mr. Bodem indicated that more storms were anticipated but, perhaps, not to the extent of the January 9th storm. However, the request to approve the continuance is precautionary for the City to seek reimbursement should potentially significant costs be incurred if another storm results in flooding or other damage.

Motion was made by Council Member Hernandez and seconded by Council Member Lizalde to adopt Resolution No. 2023-20 continuing the local state of emergency ratified by the City Council at its meeting on January 17, 2023. Roll Call: Ayes: 4 Absent: 1 Costa, Jr. Motion passed.

After the motion, CM Lizalde said, “I just want to reiterate that the weather’s changing and how we do business. We’ve been lucky. San Luis Obispo County and Santa Barbara County have asked for additional sandbags.”

14. FUTURE AGENDA ITEMS
CM Lizalde:
• Social Media Policy – how the City is going to interact with the public online. The website is coming.
• Property at “Al’s Union” site – developing the property; need more downtown parking.

CM Robles:
• Recognizing those who volunteer at the Food Bank distribution, once a month. Put on the Ceremonial Calendar. (Note: This item is already listed on the “Other Unscheduled Items”.) No specific date was specified for this to occur.

15. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
March 14, 2023 City of Guadalupe Council Meeting Minutes Page 9 of 10 CM Hernandez:
• Saturday, April 29th, is “Earth Day” in Santa Barbara. “They have asked me and, anyone I may know from the City interested, to talk on the panel and talk about flooding, Guadalupe, and the Dunes.”
• Saturday, March 18th, is a Viva el Arte free concert at the City Auditorium.

CM Robles:
• On March 9th, the Boys & Girls Club held a dedication for the opening of the Ron Estabillo Clubhouse. Ron was a lifelong resident of Guadalupe and devoted his time and energy to the youth and the overall community. The event was well attended by family and friends. • On March 15th, the Boys & Girls Club will start being used in the evening for Bobcat Wrestling, a 6-week program which will introduce junior high students to collegiate wrestling.

Mayor Julian:
• On March 2nd, the Food Bank served over 200 individual family members.

• Pioneer Street – Five (5) families have moved to new places. There still is a need for food.

Some families in apartments will be moving. All are doing well. Little House at the Park and Los Amigos de Guadalupe are working with these families on what continues to be needed.

16. ADJOURNMENT TO CLOSED SESSION MEETING
Two (2) items to be discussed in closed session: 1) Public Employment (Pursuant to Government Code Section 54857(b)), City Administrator, and 2) Public Employee Performance Evaluation (Pursuant to Government code Section 54957(b)), Director of Public Safety.

Motion was made by Council Member Robles and seconded by Council Member Hernandez to adjourn to closed session. 4-0 Absent: 1 Costa, Jr. Motion passed. Meeting adjourned to closed session at 7:13 p.m.

CLOSED SESSION

17. Public Employment
(Pursuant to Government Code Section 54957(b))
Title: City Administrator
March 14, 2023 City of Guadalupe Council Meeting Minutes Page 10 of 10

18. Public Employee Performance Evaluation
(Pursuant to Government Code Section 54957(b))
Title: Director of Public Safety

19. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Lizalde and seconded by Council Member Hernandez to adjourn to open session. 4-0 Absent: 1 Costa, Jr. Motion passed. Meeting adjourned to open session at 7:46 p.m.

20. CLOSED SESSION ANNOUNCEMENTS
Item #17. Public Employment: “The Council approved a pay for performance program for the City Administrator.”
Item #18. Public Employee Performance Evaluation: “No reportable action.”

21. ADJOURNMENT
The meeting ended at 7:47 p.m. for a lack of a quorum without a motion being made.

Prepared by: Approved by:
________________________________ _____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
Ordinance 2023-509 Page 1 March 28, 2023
Agenda Item No. 6D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 28, 2023
_______________________________ _______________________________ Prepared by: Approved by:

Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Second Reading and Adoption of Ordinance No. 2023-509.

RECOMMENDATION:

That the City Council adopt, on the second reading, Ordinance No. 2023-509 amending the City’s Zoning Ordinance (Guadalupe Municipal Code Chapter 18) to rezone various properties to achieve consistency with the adopted 2042 General Plan Land Use Diagram and other amendments to the Zoning Ordinance.

BACKGROUND:

The City Council introduced Ordinance No. 2023-509 at its meeting on March 14, 2023. This constitutes the second reading of the ordinance.

DISCUSSION:

One clerical error was discovered in Ordinance No. 2023-509 the Council conducted the first reading of the ordinance. This clerical error occurred in Section 10 of the ordinance. Part of Section 10 included amending Section 18.42.030.A. to add “hostels” to the list of conditional uses. The original amendment identified hostels as “3. Hostels” in this section, but the existing code section already includes a number 3 (retail (storefront) commercial cannabis businesses), so the clerical error was corrected to list “hostels” as number 4 in the list of conditionally permitted uses in the attached Ordinance No 2023-509.

FISCAL IMPACT:

The ordinance has been corrected to reflect that most permits processed in the zoning ordinance will require fee deposits rather than fixed fees. This will ensure that staff time is covered by the applicant for the processing of discretionary projects.

ATTACHMENT:

1. Ordinance No. 2023-509
Ordinance No. 2023-509 Page 1 March 28, 2023
ORDINANCE NO. 2023-509

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 18 (ZONING ORDINANCE) TO ACHIEVE CONSISTENCY WITH THE RECENTLY ADOPTED 2042 GUADALUPE GENERAL PLAN
The City Council of the City of Guadalupe, State of California, does ordain as follows:

WHEREAS, on November 22, 2022, the Guadalupe City Council adopted the 2042 General Plan and land use diagram by Resolution No. 2022-104 and as amended by Resolution No. 2023-15 on March 14, 2023; and
WHEREAS, in order to complete the planning process, it is necessary to bring certain properties’ zone designations under Chapter 18 of the Guadalupe Municipal Code (zoning ordinance) into consistency with the recently adopted General Plan and amendment; and WHEREAS, this ordinance also will amend various zoning districts and procedural regulations in order to be found consistent with the adopted General Plan; and WHEREAS, this ordinance was introduced for first reading on March 14, 2023, at the regular meeting of the City Council.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GUADALUPE DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 18.35 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.35 MIX, MIXED-USE DISTRICT
Sections:

18.35.010 Purpose of district.

18.35.020 Permitted uses.

18.35.030 Conditional uses.

18.35.010 Purpose of district.

The purpose of the MIX district is to promote Downtown Guadalupe as a fully occupied commercial, civic, and cultural focal point for the City. Residential uses, primarily above first floor retail and commercial, is expanded in this zone district. Under certain conditions, ground floor units are permitted.

18.35.020 Permitted uses.

Uses permitted in the MIX zone include:

1. Ambulance service, taxi stand and bus depot;

2. Banks, offices, savings and loan, financial services; ATTACHMENT 1
Ordinance No. 2023-509 Page 2 March 28, 2023

3. Butcher shops, bakeries and other food preparation for retail sale;

4. Churches, meeting halls, theaters and auditoriums;

5. Clothing stores;

6. Department stores;

7. Dressmaking, tailor, jewelry and other small handicraft establishments;

8. Drug stores, pharmacies;

9. Eating, entertainment and event center establishments;

10. Grocery stores;

11. Hotels and motels;

12. Laundromats, laundry and dry-cleaning agencies;

13. Medical, dental and similar offices or clinics;

14. Mortuary;

15. Nursery school, daycare

16. Physical fitness center, health clubs

17. Professional offices, public and administrative offices;

18. Repair shops for small items;

19. Retail stores offering new merchandise for resale to the general public;

20. Restaurants and fast food establishments;

21. Retail sale of auto parts, tires, batteries, etc.;

22. Retail sale of furniture and appliances;

23. Wine tasting;

24. Residential development, up to 30 units per acre, including: 1) residences occupying second floors (e.g., above ground-floor non-residential uses) including single-room occupancies, boardinghouses, apartments, and stacked-flat style condominiums; and 2) attached two- and three-story residences occupying their own site. This second form of residential use is limited to townhouse-style condominiums, townhouse-style zero lot line single family dwellings in a townhouse configuration. No ground level units are permitted north of Seventh Street on Guadalupe Street, consistent with the General Plan land use designation of Downtown Mixed Use, and following the development standards of the Design Review provisions;

25. Adult Oriented Businesses, as identified by Chapter 18.15 B. The following uses are permitted outside a building:

1. Carwash;

2. Service station;

3. Public and private parking lots and parking garages
C. Accessory buildings, only if constructed simultaneously with or subsequent to the main building on the same lot.

D. Any other similar use which the City Council finds to be consistent with the purpose of the zoning district.

18.35.030 Conditional uses.

A. Uses permitted subject to obtaining a conditional use permit in the MIX district include:

1. Bars, taverns, and liquor stores

2. Hospitals, convalescent homes, and family care homes or other group dwellings;

3. Outdoor sales, including drive-in food and drive-through banking facilities; Ordinance No. 2023-509 Page 3 March 28, 2023

4. Employee housing as defined by Section 18.08.328 of this title, where accommodations are provided to seven or more employees in a dwelling unit;

5. Retail (storefront) commercial cannabis business.

SECTION 2. Chapter 18.36 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.36 G-C, GENERAL COMMERCIAL DISTRICT
Sections:

18.36.010 Purpose of district.

18.36.020 Permitted uses.

18.36.030 Conditional uses.

18.36.010 Purpose of district.

The purpose of the G-C district is to provide areas for the orderly expansion and development of this district to serve present and future needs of the residential community, in conformance with the General Plan.

18.36.020 Permitted uses.

Permitted uses in the G-C district include:

A. The following uses within a building:

1. Ambulance service, taxi stand and bus depot;

2. Banks and loan offices;

3. Butcher shops, bakeries and other food preparation for retail sale;

4. Churches, meeting halls, theaters and auditoriums;

5. Dressmaking, tailor, jewelry and other small handicraft establishments;

6. Eating and entertainment establishments;

7. Grocery stores;

8. Hotels and motels;

9. Laundromats, laundry and dry-cleaning agencies;

10. Medical, dental and similar offices or clinics;

11. Mortuary;

12. Nursery school, daycare

13. Professional, public and administrative offices;

14. Repair shops for small items;

15. Retail stores offering new merchandise for resale to the general public;

16. Single-family or multiple dwellings, only if located on floors above a permitted use.

B. Accessory buildings, only if constructed simultaneously with or subsequent to the main building on the same lot.

C. Public and private parking lots.

D. Manufacturing Uses.

1. Manufacturing, compounding, assembling, processing or treating drug and pharmaceuticals.

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E. Other Services:

1. Carwash;

2. Restaurants and fast food places;

3. Retail sale of auto parts, tires, and batteries;

4. Retail sale of furniture and appliances;

5. Service stations.

F. Any other similar use which the City Council finds to be consistent with the purpose of the zoning district.

18.36.030 Conditional uses.

Uses permitted subject to obtaining a conditional use permit in the G-C district include:

A. Dwellings which are not on a floor above a permitted use; B. Hospitals, convalescent homes, boardinghouses, and family care homes or other group dwellings;
C. Outdoor sales, including drive-in food and drive-through banking facilities; D. Auto repair and parking garages;
E. Employee housing as defined by Section 18.08.328 of this title, where accommodations are provided to 7 or more employees in a dwelling unit; F. Retail (storefront) commercial cannabis business.

SECTION 3. Section 18.60.050 of Chapter 18.60 of the Guadalupe Municipal Code is hereby added to read as follows:

Off-street Parking and Loading (Chapter 18.60)

18.60.050 Off-street parking spaces required.

H. MIX zone district has been identified by the City and State as an area requiring special consideration due to the inclusion of possible affordable housing as well as commercial businesses that are a benefit to the community. If space is available, the owner shall be required to provide up to the required amount of parking as established by Chapter 18.60. However, if sufficient space is not available, then off-street parking can be reduced or eliminated with approval of the Planning Director pursuant to Finding N (Section 18.73.110.N).

SECTION 4. Chapter 18.72 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.72 CONDITIONAL/ADMINISTRATIVE USE PERMITS AND VARIANCES Sections:

Article I. Conditional Use Permits

18.72.010 Applicability.

18.72.020 Application—Information required.

18.72.030 Application—Deposit.

18.72.040 Procedure.

18.72.050 Public hearing—City Council determination.

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18.72.060 Decision maker.

18.72.070 Components of review.

18.72.080 Hearing - findings for approval.

18.72.090 Similar uses and slight modifications.

18.72.100 Appeals of final action of City Council.

Article II. Variances

18.72.110 Variance application—Contents and Deposit.

18.72.120 Certain uses not allowed.

18.72.130 Procedure Application.

18.72.140 Notice to adjacent properties.

18.72.150 Public hearing—City Council recommendations.

18.72.160 Required findings.

18.72.170 Appeals of final action of City Council
Article III. Use Restrictions

18.72.180 Time of issuance—Effective date.

18.72.190 Expiration date.

18.72.200 Revocation conditions.

18.72.210 Appeal of final actions

18.72.220 Time Extension
Article IV. Administrative Use Permits

18.72.230 Issuance conditions.

18.72.240 Application—information required.

18.72.250 Application fee.

18.72.260 Application—Director determination.

18.72.270 Findings for approval.

18.72.280 Administrative hearing.

18.72.290 Appeal of final action of City Council
Article I. Conditional Use Permits

18.72.010 Applicability.

Uses permitted subject to conditional use permit are those uses necessary for the development of the community, having inherent qualities or characteristics which, unless provided for, would cause such uses to be incompatible or inharmonious with adjacent or nearby permitted uses.

18.72.020 Application—Information required.

The applicant shall submit an application that meets the requirements of the City’s planning application packet, but at a minimum, consisting of the following:

A. A completed planning application form, including a written project description discussing all existing and proposed structures and uses.

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B. The required application deposit.

C. Four plan sets, including a site plan, floor plans, a roof plan, and complete set of elevations.

D. Landscape plans, if applicable and deemed necessary by planning staff.

E. Site photos including photos from any street frontage.

F. One set of mailing labels with the addresses of property owners within a 300-foot radius of the subject property, and adequate first-class postage for a single mailing to these recipients.

18.72.030 Application Deposit.

A deposit set by a resolution shall accompany the application. Conditional use permits issued for a specified period of time may be extended for an additional period of time without additional deposit.

18.72.040 Procedure.

The procedure for requesting and obtaining a Conditional Use Permit is as follows:

A. The applicant fills out a permit application for conditional use and submits the required application deposit.

B. Staff reviews the application materials, conducts a preliminary review of the project’s compliance with Zoning Code requirements, and determines if the application is complete for processing or if additional materials are needed. If the application is deemed incomplete for processing, an Incomplete Letter shall be transmitted no later than 30 days after receiving the application materials.

C. Once application is complete, staff prepares a staff report and resolution which contains findings and conditions of approval. The project is then placed on the agenda for the next available City Council meeting. Plan sets associated with the request would be included in each Councilmember’s packet for review prior to the meeting.

D. During the City Council’s consideration of the request, the applicant and their architect or agent would present the project and field any questions from the Council. If the design is acceptable as proposed or with minor changes or revisions that are of the nature that they could be verified by staff without the need for returning to the Council, the Conditional Use Permit may be approved or conditionally approved. If more substantive revisions are deemed necessary, the Council’s comments at the meeting shall be conveyed to the applicant, who would then have the responsibility for addressing these comments through the preparation of revised plans and reconsideration at a future Council hearing.

18.72.050 Components of review.

The City Council shall consider the following design components when considering an application for a Conditional Use Permit:

A. Overall design of new or enlarged structures and the architectural style.

B. Physical and design relation with existing and proposed structures on the same site and in the immediately affected surrounding area.

C. Site layout, orientation, and location of buildings, and relationship with open areas and topography.

Ordinance No. 2023-509 Page 7 March 28, 2023
D. Colors, types, and variation of building materials.

E. Height, bulk, scale and area coverage of buildings and structures and other site improvements.

F. Potential interference with existing scenic views.

G. Height, materials, colors, and variations in boundary walls, fences, or screen planting.

H. Location and type of existing and proposed landscaping.

I. Reduction or elimination of on-site parking within the MIX zone district, only after the Director makes Finding N (Section 18.73.100.N).

18.72.060 Notice to adjacent properties.

A. For all Conditional Use Permits, notice of a pending Conditional Use Permit application shall be mailed to adjacent property owners within a 300-foot radius of the proposed development. Notices shall be mailed out at least 10 calendar days in advance of the meeting at which the City Council will consider the Conditional Use Permit. Minor Design Review Permit applications shall not require mailed notices to be sent.

B. For Conditional Use Permits, at least 10 calendar days prior to the meeting at which the City Council will consider the Conditional Use Permit, at least three notices of the pending application shall be posted in a publicly accessible location on City property, with such notice maintained on site until the day after the City Council meeting.

18.72.070 Decision maker.

Conditional Use Permits will be considered by the City Council. The Council may approve, conditionally approve, or deny a Conditional Use Permit.

18.72.080 Public hearing—City Council Findings.

A. After the conclusion of the public hearing comment period for the project, the City Council shall determine whether or not the establishment, maintenance or operation of the use which is applied for will be consistent with the Findings below:

1. The project or use shall be consistent with applicable provisions of the General Plan and Zoning Ordinance;

2. The project or use shall not be detrimental to the health, safety, morals, comfort and general welfare of the persons residing or working in the neighborhood of such proposed use, or whether it will be injurious or detrimental to property and improvements in the neighborhood or to the general welfare of the City.

3. Should the Zoning Ordinance require both a CUP and Design Review, Section

18.73.030.A states that only the CUP shall be processed by the City Council. However, in such cases, the Findings for Design Review (Section 18.73.100) shall be required as part of the CUP approval process.

B. If the Council can make the Findings above, it may grant the conditional use permit.

18.72.090 Appeals of final action of City Council.

The City Council’s decision concerning any matter it considers under this Title is final and is subject to the time limits set forth in California Code of Civil Procedure Section 1094.6 for judicial review.

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18.72.100 Similar use and slight modification
Uses which the Planning Director determines to be similar to the permitted uses in each district and which fall within the intent and purpose of the district, and that will not be obnoxious or detrimental to the public welfare, and compatible with adjoining land uses, and which are of a comparable nature and of the same classes as the uses enumerated for said district, shall be allowed as permitted uses therein. The Planning Director may also consider and render decisions on matters of slight modification and minor adjustment deemed necessary in connection with the efficient administration of this title. Whenever the lawfulness of such a determination is called in question in any manner, the same shall be submitted to the City Attorney whose decision shall be determinative.

Article II. Variances

18.72.110 Variance Application—Contents and deposit.

A. Applications for a variance shall be made in writing by a property owner, lessee, purchaser in escrow, or optionee with the consent of the owners on a form provided online or by the Planning Department. The application shall include a plot plan drawn to scale, showing property involved and improvements, dimensions, other structures within 50 feet of property lines, the details of the variance requested, site photos, and evidence that the Findings in Section

18.72.080 can be made.

B. A deposit as set by resolution shall accompany the application.

18.72.120 Certain uses not allowed.

The use of lands or buildings not in conformity with the regulations specified for the district in which such lands or buildings are located may not be allowed by the granting of a variance from the strict application of the terms of this title.

18.72.130 Procedure
A variance shall be processed in the same manner as a Conditional Use Permit as identified in Section 18.72.040.

18.72.140 Notice to adjacent properties.

A. For all Variance applications, notice of a pending application shall be mailed to adjacent property owners within a 300-foot radius of the proposed development. Notices shall be mailed out at least 10 calendar days in advance of the meeting at which the City Council will consider the Variance.

B. At least 10 calendar days prior to the meeting at which the City Council will consider the Variance, at least three notices of the pending application shall be posted in a publicly accessible location on City property, with such notice maintained on site until the day after the City Council meeting.

18.72.150 Public hearing—City Council recommendations.

Variances will be considered by the City Council. The Council may approve, conditionally approve, or deny a Variance.

Ordinance No. 2023-509 Page 9 March 28, 2023

18.72.160 Required Findings.

Applications for variances from the strict application of the terms of this title may be made, and variances granted, when the following circumstances are found to apply:

A. That any variance granted shall be subject to such conditions as will assure that the adjustment thereby authorized shall not constitute a grant of special privilege inconsistent with the limitations upon other properties in the vicinity and district in which the subject property is situated;
B. That because of special circumstances applicable to subject property, including size, shape, topography, location or surroundings, the strict application of the Zoning Ordinance is found to deprive subject property of privileges enjoyed by other properties in the vicinity and under identical zone classification.

C. The granting of the variance will not be contrary to the intent of this title or to the public safety, health and welfare; and
D. Due to special conditions or exceptional characteristics of the property, or its location, the strict application of this title would result in difficulties and unnecessary hardship.

18.72.170 Appeals of final action of City Council.

Article III. Use Restrictions

18.72.180 Time of issuance—Effective date.

No conditional use permit or granting of a variance shall have any force or effect until the applicant thereof actually receives such permit designating the conditions of its issue thereon, and signed by the secretary of the Planning Commission or City Clerk. No permit shall be issued until the time for filing an appeal from the decisions of the City Council has expired. Prior to issuance of a Zoning Clearance, the applicant shall have signed and returned to the City, an Agreement to Comply with conditions of approval.

18.72.190 Expiration date.

Any conditional use permit or variance granted in accordance with the terms of this title shall expire if not initiated within one year from the date of the approval thereof, or within any shorter or longer period of time if so designated by the City Council, unless the applicant applies for and obtains an extension from the City Council. Initiation of a conditional use permit or variance may be accomplished by obtaining issuance of building and/or grading permits. For any conditional use permit or variance that is timely initiated, it shall expire within one year if there have been no inspections for issued building and/or grading permits. The City Council shall hold a hearing to confirm the expiration of the conditional use permit of variance to allow the applicant an opportunity to show cause why the conditional use permit or variance should not be expired. The City Council has the discretion to extend any conditional use permit or variance and may impose additional conditions for doing so.

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18.72.200 Revocation conditions.

Any conditional use permit or variance granted in accordance with the terms of this title may be revoked by the City Council in the manner hereinafter set forth if any of the conditions or terms of such permits are violated.

18.72.21 Appeal of final action of City Council
The City Council’s decision concerning any matter it considers under this Title is final and is subject to the time limits set forth in California Code of Civil Procedure Section 1094.6 for judicial review.

18.72.220 Time extension.

The City Council may grant up to two (2) one-year extensions for good cause. A request for an extension shall be made in writing with appropriate fees and filed sufficiently in advance of the expiration date to allow the request to be considered at a regular meeting of the City Council.

Article IV. Administrative Use Permits

18.72.230 Issuance conditions.

Administrative use permits (AUP) when required or allowed by this code shall be issued only if the findings identified in Section 18.72.160 can be made. The Planning Director or designee shall impose such conditions as deemed necessary to serve the purposes of this title, and may require tangible guarantees or evidence that such conditions are being or will be complied with.

18.72.240 Application—Property owner(s).

Application for an AUP shall be made in writing by the property owner(s).

18.72.250 Application fee.

A fee shall be required to process an AUP in an amount established by resolution of the City Council and updated from time to time.

18.72.260 Application—Director determination.

Upon receipt of the application for an administrative use permit and payment of the application deposit, the Planning Director or designee shall evaluate the request and determine if the findings listed in Section 18.72.160 can be made to approve the request.

18.72.270 Findings for approval.

In order to approve an administrative use permit, the Planning Director or designee shall make specific findings that granting the administrative use permit will not be detrimental to public health and safety, introduce unreasonable adverse impacts to the immediate neighbors, and would not overburden sewer and water services, or overburden traffic flow or parking.

18.72.280 Administrative hearing.

Prior to issuing an administrative use permit under this chapter, the Planning Director or designee shall cause an administrative hearing to be noticed and held in the following manner:

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A. Notice of Hearing. Notice of a public hearing shall contain the information required by Government Code Section 65094 and any additional information the Director deems appropriate.

In addition, the notice shall declare that the application for the administrative use permit will be acted on without a public hearing if no request for a hearing is made.

B. Method of Notice/Distribution. Notice of public hearings shall be given as provided by Government Code Section 65091.

C. Public Hearing. A public hearing on an administrative use permit shall occur only when a hearing is requested by the applicant or other interested person(s). This request shall be made in writing to the Planning Director or designee no later than 7 days after the date of the public notice. In the event a public hearing is requested, the hearing on the administrative use permit shall be held on the date and time as defined in the public notice. At the request of the project applicant and/or at the discretion of the Planning Director or designee, a public hearing may be continued from time to time, but notice of the further hearings may be required to be provided again in the same manner as provided by subsection A. All costs associated with noticing shall be borne by the property owner.

D. Conduct of Hearing. At the public hearing, interested persons may present information and testimony relevant to a decision on the proposed AUP.

E. Final Decision. Immediately after the conclusion of public testimony in the case of a public hearing, or no sooner than the date of the meeting specified in the public notice required by subsection A, the Planning Director or designee shall announce the final decision, continue the decision to a future date, or announce that the matter will be referred to the City Council for a final decision.

18.72.290 Appeal of Director decision by City Council
Appeals of any Director final decision under this AUP section shall conform to the requirements of Chapter 18.80 requiring a hearing by the City Council. The City Council’s decision concerning any matter it considers under the Title is final and is subject to the time limits set forth in California Code of Civil Procedures Section 1094.6 for judicial review.

SECTION 5. Chapter 18.73 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.73 DESIGN REVIEW
Sections:

18.73.010 Applicability.

18.73.020 Minor Design Review Permits for certain small projects.

18.73.030 Exceptions and exemptions.

18.73.040 Application—Information required.

18.73.050 Application—Deposit.

18.73.060 Decision maker.

18.73.070 Similar uses and slight modifications.

18.73.080 Notice to adjacent properties.

18.73.090 Procedure.

18.73.100 Components of review.

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18.73.110 Findings required for approval.

18.73.120 Appeals of Director decision and final action of City Council.

18.73.130 Expiration and extension.

18.73.010 Applicability.

A. A Design Review Permit is required for any development, including either or both structural development and grading, on properties in the City’s Downtown Mixed Use District (as defined in the General Plan) or on properties with frontage along Guadalupe Street or Main Street, unless the proposed development would not be visible from these streets, for example, if blocked by a sound wall or other intervening structure.

B. Regardless of location, the following types of development projects shall require a Design Review Permit:

1. All new structures fronting a public street or visible from a public street on properties zoned general commercial, service commercial, neighborhood commercial, mixed use, or similar commercial zoning.

2. All new structures fronting a public street or visible from a public street on properties zoned general industrial, industrial commercial, light industrial, or similar industrial zoning.

3. Additions to nonresidential structures in any commercial, industrial, or mixed use zoning district that involve any exterior alterations to 2nd and/or 3rd stories.

4. Additions to nonresidential structures in any commercial, industrial, or mixed use zoning district that would be visible from a public street or view point and that exceed 120 square feet in size.

5. All new wireless communications facilities.

6. New multifamily residential developments exceeding 3 units or additions to existing multifamily developments where the addition would result in a total of 3 or more units on a given property.

7. All garage conversions.

8. Any development or remodeling of structures that have been officially designated historical landmarks by the City or the State.

9. Remodeling projects of the types and locations specified in this list, if the remodeling involves exterior alterations that would be visible from any public street or other public area.

10. Any other project not otherwise on this list that, in the opinion of the Planning Director or City Planner, would benefit from design review because of its visibility, scope, or historic merit, or potential for deprivation of private property rights of other landowners.

C. In addition, City-sponsored capital improvement projects may be referred to the City Council or design review in an advisory capacity. Projects eligible for advisory review would include development within any City-owned park or open space. The decision on whether to refer a City-sponsored project for advisory design review would be made by the Planning Director or City Planner after consideration of the project’s potential for aesthetic impacts and the potential benefit of input on project design.

18.73.020 Minor Design Review Permits for certain small projects.

A Minor Design Review Permit is required for any small project. A small project is defined as any new structure of less than 300 square feet, or an addition to an existing structure that adds Ordinance No. 2023-509 Page 13 March 28, 2023
less than 500 square feet of development or adds less than 10% of the size of the main structure, whichever is greater. Other projects that are at a similarly small scale, as determined by the Planning Director or City Planner, may be processed with a Minor Design Review Permit.

18.73.030 Exceptions and exemptions.

A. A separate Design Review Permit is not required for those projects that require approval(s) under the jurisdiction of the City Council (for example Conditional Use Permits) where the design of the project or development would be a part of the City Council’s consideration of the request. However, the Design Review Findings (Sec. 18.73.100) shall be incorporated into the CUP Resolution.

B. Notwithstanding the requirements set forth in Sections 18.73.010 and 18.73.020, the following projects do not require a Design Review Permit:

1. Interior alterations of structures other than historical landmarks, as long as such alterations do not result in any changes to the exterior of the building.

2. Structures or additions to existing structures on lots zoned single-family residential in areas outside of the Downtown Mixed Use District or which are located on streets other than Guadalupe Street or Main Street.

3. New structures in any commercial, industrial, or mixed use zoning district less than 200 square feet in size, unless such structure(s) because of the visual sensitivity of the site combined with its proposed location, architectural style, or would, in the opinion of the Planning Director or City Planner, result in a potential visual impact.

18.73.040 Application—Information required.

The applicant shall submit an application that meets the requirements of the City’s planning application packet, but at a minimum, consisting of the following:

A. A completed planning application form, including a written project description discussing all existing and proposed structures and uses.

B. The required application deposit.

C. Four plan sets, including a site plan, floor plans, a roof plan, and complete set of elevations.

D. Landscape plans, if applicable and deemed necessary by planning staff.

E. Site photos including photos from any street frontage.

F. One set of mailing labels with the addresses of property owners within a 300-foot radius of the subject property, and adequate first-class postage for a single mailing to these recipients.

18.73.050 Application Deposit.

A deposit set by City Council resolution shall accompany the application. Separate fees may be established by City Council resolution for small projects as defined in Section 18.73.020.

18.73.060 Decision maker.

Design Review Permits will be considered by the City Council. The Council may approve, conditionally approve, or deny a Design Review Permit. Minor Design Review permits shall be considered by the Planning Director for final action, with appeals heard by City Council.

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18.73.070 Similar uses and slight modifications.

Uses which the Planning Director determines to be similar to the permitted uses in each district and which fall within the intent and purpose of the district, and that will not be obnoxious or detrimental to the public welfare, and compatible with adjoining land uses, and which are of a comparable nature and of the same classes as the uses enumerated for said district, shall be allowed as permitted uses therein. The Planning Director may also consider and render decisions on matters of slight modification and minor adjustment deemed necessary in connection with the efficient administration of this title. Whenever the lawfulness of such a determination is called in question in any manner, the same shall be submitted to the City Attorney whose decision shall be determinative.

18.73.080 Notice to adjacent properties.

A. For all regular Design Review Permits, notice of a pending Design Review Permit application shall be mailed to adjacent property owners within a 300-foot radius of the proposed development. Notices shall be mailed out at least 10 calendar days in advance of the meeting at which the City Council will consider the Design Review Permit. Minor Design Review Permit applications shall not require mailed notices to be sent.

B. For both Design Review Permits and Minor Design Review Permits, at least 10 calendar days prior to the meeting at which the City Council will consider the Design Review Permit or the Director will consider a Minor Design Review permit, at least three notices of the pending application shall be posted in a publicly accessible location on City-controlled property, with such notice maintained on site until the day after the City Council meeting.

18.73.090 Procedure.

The procedure for requesting and obtaining a Design Review Permit is as follows:

A. The applicant fills out a permit application for design review and submits the required application deposit.

B. Staff reviews the application materials within the first 30 days, conducts a preliminary review of the project’s compliance with Zoning Code requirements, and determines if the application is complete or if additional materials are needed. If additional materials are needed, an Incomplete Letter shall be transmitted no later than 30 days after receiving the application materials.

D. During the City Council’s consideration of the request, the applicant and their architect or agent would present the project and field any questions from the Council. If the design is acceptable as proposed or with minor changes or revisions that are of the nature that they could be verified by staff without the need for returning to the Council, the Design Review Permit may be approved or conditionally approved. If more substantive revisions are deemed necessary, the Council’s comments at the meeting shall be conveyed to the applicant, who would then have the responsibility for addressing these comments through the preparation of revised plans and reconsideration at a future Council hearing.

Ordinance No. 2023-509 Page 15 March 28, 2023
E. If the project is denied with prejudice by the City Council, the applicant shall not be permitted to resubmit a Design Review Application for the same project for a period of 12 months from the date of denial.

F. Upon any approval of a Design Review Permit, the applicant may then proceed with a request for a zoning clearance for the proposed development. The approved set of plans would be maintained with the file for verification of compliance once construction drawings are submitted to the Building Department.

18.73.100 Components of review.

The City Council shall consider the following design components when considering an application for a Design Review Permit:

A. Overall design of new or enlarged structures and the architectural style.

B. Physical and design relation with existing and proposed structures on the same site and in the immediately affected surrounding area.

C. Site layout, orientation, and location of buildings, and relationship with open areas and topography.

D. Colors, types, and variation of building materials.

E. Height, bulk, scale and area coverage of buildings and structures and other site improvements.

F. Potential interference with existing scenic views.

G. Height, materials, colors, and variations in boundary walls, fences, or screen planting.

H. Location and type of existing and proposed landscaping.

I. Reduction or elimination of on-site parking within the MIX zone district, only after the Director makes Finding N (Section 18.73.110.N).

18.73.110 Findings required for approval.

Prior to approval of a Design Review Permit, the Planning Commission shall make all of the following findings:

A. The buildings, structures, and landscaping are appropriate and of good design in relation to other buildings, structures, and landscaping, on-site or in the immediate vicinity of the project.

B. The development will be compatible with the neighborhood, and its size, bulk and scale will be appropriate to the site and the neighborhood.

C. There is harmony of material, color, and composition of all sides of a structure or buildings as well as consistency and unity of composition and treatment of exterior elevation.

D. Any mechanical or electrical equipment is well integrated in the total design concept and screened from public view to the maximum extent practicable.

E. All visible onsite utility services are appropriate in size and location.

F. The grading will be appropriate to the site.

G. Adequate landscaping is provided in proportion to the project and the site with due regard to the preservation of existing trees, and existing native vegetation, and adequate provision will be made for the long-term maintenance of such landscaping.

H. The development will not adversely affect significant public scenic views.

Ordinance No. 2023-509 Page 16 March 28, 2023
I. All exterior site, structure and building lighting is well-designed and appropriate in size and location.

J. The proposed development is consistent with any additional design standards as expressly adopted by the City Council.

K. The project architecture will respect the privacy of neighbors and is considerate of solar access.

L. The project will provide for adequate street design and sufficient parking for residents and guests in a safe and aesthetically pleasing way.

M. The proposed development as shown on the project plans is in conformance with all applicable policies of the General Plan and the requirements of this title.

N. The proposed development is an asset to the community through the provision of needed housing units along with expanded commercial/retail services.

18.73.120 Appeals of Planning Director decision and final action of City Council.

Appeals of any Planning Director final decision under this chapter shall conform to the requirements of Chapter 18.80 requiring a hearing by the City Council. The City Council’s decision concerning any matter it considers under this Title is final and is subject to the time limits set forth in California Code of Civil Procedure Section 1094.6 for judicial review.

18.73.130 Expiration and extension.

A. A Design Review Permit shall expire two (2) years after final approval, if a building permit for the project has not been obtained by the applicant or the successor in interest and no inspections have been done. The City Council shall hold a hearing to allow the applicant to show cause why the Design Review Permit shall not be expired. The City Council shall have the discretion to extend the Design Review Permit and may impose additional conditions for doing so.

B. The City Council may grant up to two (2) one-year extensions for good cause. A request for an extension shall be made in writing with appropriate fees and filed sufficiently in advance of the expiration date to allow the request to be considered at a regular meeting of the City Council.

SECTION 6. Section 18.20.010 of Chapter 18.20 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.20 R-1 SINGLE-FAMILY (LOW-DENSITY) RESIDENTIAL DISTRICT

18.20.010 Purpose of district.

The purpose of the R-1 district is to provide an area exclusively limited to single-family homes with not more than one dwelling plus ADU and/or JADU, consistent with Chapter 18.53, and customary accessory buildings on a building site, and with an overall density of 1-12 dwellings per acre, in conformance with the land use element of the General Plan.

SECTION 7. Section 18.24.010 and 18.24.050 of Chapter 18.24 of the Guadalupe Municipal Code is hereby amended to read as follows:

Ordinance No. 2023-509 Page 17 March 28, 2023
Chapter 18.24 R-1-M SINGLE-FAMILY (MEDIUM-DENSITY) RESIDENTIAL DISTRICT

18.24.010 Purpose of district.

The purpose of the R-1-M district is to provide an area exclusively limited to singlefamily homes with not more than one dwelling plus ADU and/or JADU, consistent with Chapter

18.53, reducing the total land area required for each dwelling but retaining private usable open space on each lot, with an overall density of up to12 dwellings per acre, in conformance with the land use element of the General Plan.

18.24.050 Minimum lot area and dimensions.

Lots or parcels in the R-1-M district shall have a minimum area of 3,630 square feet. No lot shall contain less than 40 feet of lot frontage, except where a detached garage is served from an alley, where the minimum width shall be 35 fee. Minimum lot depth shall be 80 feet.

On cul-de-sac lots, the required lot width must be provided within the front yard setback.

SECTION 8. Section 18.28.020 of Chapter 18.20 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.28 R-2 MULTIPLE DWELLING (MEDIUM-DENSITY) RESIDENTIAL DISTRICT

18.28.020 Permitted uses.

Uses permitted in the R-2 district include:

One or more single-family or multiple-family dwellings, including apartment houses or condominiums, plus ADUs and JADUs consistent with Chapter 18.53, provided that there shall be no more than one dwelling unit for each 2,178 square feet of land within the lot or parcel on which the dwelling is located. All dwellings shall be of a permanent character, placed upon a permanent foundation, and shall not be a mobile home or other temporary or vehicular type of dwelling;
SECTION 9. Section 18.32.020 of Chapter 18.32 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.32 R-3 MULTIPLE DWELLING (HIGH-DENSITY) RESIDENTIAL DISTRICT

18.32.020 Permitted uses.

Uses permitted in the R-3 district include:

One or more single-family or multiple-family dwellings, including apartment houses or condominiums, plus ADUs and JADUs consistent with Chapter 18.53, provided that there shall be no more than one dwelling unit for each 1,452 square feet of land within the lot or parcel on which the dwelling is located. All dwellings shall be of a permanent character, placed upon a permanent foundation, and shall not be a mobile home or other temporary or vehicular type of dwelling;
Ordinance No. 2023-509 Page 18 March 28, 2023
SECTION 10. Section 18.42.010 and 18.42.030.Aof Chapter 18.42 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.42 COMMERCIAL RECREATION DISTRICT

18.42.010 Purpose of district.

The purpose of the C-R district is to accommodate businesses who cater to the recreation and traveling needs of the community and visitors.

18.42.030 Conditional uses.

A. Uses permitted subject to obtaining a conditional use permit, including:

1. Bed and breakfast inns;

2. Motels/hotels;

3. Retail (storefront) commercial cannabis business.

4. Hostels.

SECTION 11. Section 18.16.010 of Chapter 18.16 of the Guadalupe Municipal Code is hereby amended to read as follows:

18.42.010 Zoning map and zoning district boundaries.

The “ZONING MAP OF THE CITY OF GUADALUPE” is hereby amended to ensure consistency with the 2042 Guadalupe General Plan, as described in Exhibit 1 – Proposed Zoning Designations.

SECTION 12. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and has been found to be exempt pursuant to §15306 of the CEQA Guidelines (Information Collection) because it does not have the potential to create a physical environmental effect.

SECTION 13. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.

Ordinance No. 2023-509 Page 19 March 28, 2023
SECTION 14. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council held on the 14th day of March 2023, by the following roll call vote:

MOTION: MEGAN LIZALDE / GILBERT ROBLES
AYES: 4 Councilmembers: Hernandez, Julian, Lizalde, Robles NOES: 0
ABSENT: 1 Councilmember: Costa Jr.

ABSTAINED: 0
PASSED AND APPROVED as the regular meeting of the City Council on the 28th day of March 2023, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
____________________ ___ ______________________
Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney

Page 1 of 1 ends

Agenda Item No. 6E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 28, 2023

_______________________________ _________________________________ Presented by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director / City Engineer
SUBJECT: Local Transit Fund (LTF) / Transportation Development Act (TDA), 2023 – 2024 Claim RECOMMENDATION:

That the City Council adopt Resolution No. 2023-21 approving the Transportation Development Act (TDA) Claim 2023-2024.

DISCUSSION:

The City’s transit budget is funded with a variety of federal, state, and local funding, including, the Local Transit Fund (LTF) which was created by the Transportation Development Act (TDA) and is made up by state sales tax funds. LTF funds are distributed to each county in the state and, in the case of our county, are administered and distributed by the Santa Barbara County Association of Governments (SBCAG).

As part of the annual application (Claim) process for LTF funds, City staff is requesting a review and adoption of the attached Resolution which, 1) authorizes the City Public Works Director, Shannon Sweeney, to submit the Claim as well as all future related LTF documents on behalf of the City and, 2) authorize the Claim for the identified amounts.

ATTACHMENTS:

1. Resolution No. 2023-21

2. TDA Claim 2023-24
Shannon Sweeney

Page 1 of 2 ends

RESOLUTION NO. 2023-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE

AUTHORIZING THE FILING OF A CLAIM WITH THE SANTA BARBARA COUNTY

ASSOCIATION OF GOVERNMENTS FOR ALLOCATION OF TRANSPORTATION DEVELOPMENT ACT FUNDS FOR FISCAL YEAR 2023-2024
WHEREAS the Transportation Development Act (TDA), as amended (Public Utilities Code Section 99200 et seq.), provides for the allocation of funds from the Local Transportation Fund for use by eligible claimants for various transportation purposes; and
WHEREAS, pursuant to the provisions of the TDA, as amended, and pursuant to the applicable rules and regulations thereunder (21) Cal. Code of Regulations Sections 6600 et seq.) a prospective claimant wishing to receive an allocation from the Local Transportation Fund or State Transit Assistance fund shall file its claim or amended claim with the Santa Barbara County Association of Governments.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

1. That the City of Guadalupe Public Works Director or designee is authorized to execute and file an appropriate claim and necessary claim amendments pursuant to the terms of the TDA, as amended, and pursuant to applicable rules and regulations promulgated there under, together with all necessary supporting documents, with the Santa Barbara County Association of Governments for an allocation of TDA in FY -2023—2024.

2. The authorized claim includes $ 13,800.00 for regional transportation planning, $ 9,388.00 for pedestrian and bicycle facilities, $ 493,886.00 for transit or paratransit purposes, and $0 for street and road purposes.

3. That a copy of this resolution be transmitted to the Santa Barbara County Association of Governments in conjunction with the filing of the claim.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 28th day of March 2023 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-21, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 28, 2023, and that same was approved and adopted.

ATTACHMENT 1

Page 2 of 2 ends

ATTEST:
_____________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________________
Philip F. Sinco, City Attorney
ATTACHMENT 2

Page 1 of 2 ends

Agenda Item No. 6F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 28, 2023
_______________________________ _________________________________ Prepared by: Approved by:

Shannon Sweeney Todd Bodem, City Administrator
Public Works Director/City Engineer
SUBJECT: SMOOTH transit contract extension
RECOMMENDATION:

That City Council extend the Santa Maria Organization of Transportation Helpers Inc. (SMOOTH) transit contract an additional year, with a rate adjustment of 10.5%.

DISCUSSION:

The City of Guadalupe entered into a three-year contract with SMOOTH on July 19, 2019 for transit services. The City exercised the first of three allowable extension years per the contract on April 26, 2022. SMOOTH was the only company to bid on this project originally. Over the past four years, SMOOTH has provided exceptional transit service to City residents as well as considerable support to City staff.

The existing three-year contract ended on June 30, 2022, and the first extension ends on June 30, 2023.

The original contract allows extension for up to three additional years in one – year increments at the City’s discretion. The existing contract allows the operational budget for any next extension year to be increased over that of the preceding year by the inflation rate as measured by 90% of the Consumer Price Index (CPI) for the Los Angeles – Riverside – Orange County region. This CPI value has gone up

9.2% in the last year. SMOOTH’s Board is requesting a 10.5% rate adjustment for option year two (see Attachment 1, SMOOTH letter).

Since the amount requested is above the amount allowed under the terms of the agreement, Council approval is needed to extend this contract. City staff evaluated the increase in relation to existing cash balance, anticipated revenues, and services rendered.

Over the past four years, the City of Guadalupe has received over $180,000 in unanticipated federal stimulus funding specific to transit. As of January 31, 2023, the transit fund cash balance was $535,887.22 ($1,089,555.22-$553,668.00 reserved for the electric bus) well above the anticipated cash balance deficit identified in the Short-Range Transit Plan (SRTP). The SRTP anticipated contractor services to be $512,095 in fiscal year 23-24. Extrapolating current fiscal year costs for an entire year is Shannon Sweeney

Page 2 of 2 ends

$563,957.46. With the requested rate adjustment of 10.5% in option year two, the estimated contract cost will be $623,172.99 in the upcoming fiscal year.

There are many variables associated with transit costs and funding, including availability of additional grant funding, revenue adjustments due to changes in gas tax because of global markets, and fuel and maintenance cost reductions anticipated when the new electric bus is operational (anticipated September 2023). City staff recommends extending the existing SMOOTH contract by one year, and reevaluating conditions this time next year before deciding on option year three.

FISCAL IMPACT
Transit funding is not associated with the general fund. Adequate funding is available in existing transit cash balance to cover the difference in anticipated expenses between the original contract estimate and the requested rate adjustment.

Revenues are higher than those anticipated when the SRTP was developed in 2019, but so are costs.

The following chart summarizes anticipated revenues and expenses:

Revenue source Estimated in SRTP Anticipated in 23/24
Fare revenues/passes $77,464.00 $59,043.44
FTA section 5311 $63,996.00 $80,838.73
TDA: STA $54,121.00 $78,810.00
TDA: LTF $409,478.00 $423,886.00
Interest income $6,530.00 $5,903.60
ARPA $0 $74,990.00
Total $611,589.00 $723,471.17
Major expenses
Contract services $512,095.00 $623,172.99
Maintenance $131,136.00 $59,043.44
Fuel $90,308.00 $136,119.89
Total $733,539.00 $818,336.32
ATTACHMENTS:

1. SMOOTH letter

2. Amendment 2

3. Resolution No. 2023-22
ATTACHMENT 1

AMENDMENT NO. 2 TO

AGREEMENT FOR TRANSIT SERVICES

BETWEEN

SANTA MARIA ORGANIZATION OF TRANSPORTATION HELPERS,
INC. (SMOOTH)
“CONTRACTOR”
AND

THE CITY OF GUADALUPE
“CITY”
This Amendment to the agreement for transit services between Santa Maria Organization of Transportation Helpers, Inc. (SMOOTH), “Contractor” and the City of Guadalupe, “City”, dated July 19, 2019 (“Original agreement”) modifies services provided by and compensation due to SMOOTH.

WHEREAS, Contractor, entered into an agreement with the City dated July 19, 2019, to provide transit services to the City for a term of three years, which term ends at 11:59 9.m. on June 30, 2022; and
WHEREAS, Contractor provided excellent service to the community; and WHEREAS, the Original Agreement provides the following option to extend: “upon completion of the full term of this agreement, city in its sole discretion may extend the term of this agreement on a one-year basis up to a maximum of 3 years. Competition rates in effect in last year.

If the full term of this agreement shall remain in effect on any such extensions, increased only by the lesser of (1) fact equal to 90% of the most recent annual calendar year consumer price index for the Los Angeles – Orange County – site area, all urban consumers, or (2) one and one-half percent (1.5%), and
WHEREAS, the city exercised the first of the 3 contractually available extensions by resolution on April 26, 2022 (Amendment No. 1 to the Original agreement); and WHEREAS, the City wishes to continue this agreement with terms consistent with the Original Lease, except as modified herein.

NOW, THEREFORE, in consideration of the foregoing recitals and in mutual consideration of the covenants and conditions set forth in the Agreement, the parties agree as follows:

All of the terms and conditions of the Original agreement remain the same, except as follows:

Fiscal Year 2023-2024 compensation shall be modified as follows:

ATTACHMENT 2
Flyer (express and local): $63.13/hour
ADA service: $62.09/hour
CITY: CONTRACTOR:

CITY OF GUADALUPE SANTA MARIA ORGANIZATION OF
TRANSPORTATION HELPERS, INC.
(SMOOTH)
By: ______________________________ by: ________________________________ Ariston D. Julian, Mayor
by: ________________________________
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney

Page 1 of 2 ends

RESOLUTION NO. 2023-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING A ONE-YEAR CONTRACT

EXTENSION WITH SANTA MARIA ORGANIZATION OF TRANSPORTATION HELPERS (SMOOTH)

FOR TRANSIT SERVICES
WHEREAS, the City of Guadalupe entered into a three-year contract with SMOOTH on July 19, 2019 for transit services, and exercised the first of its three contractually allowable one-year extensions on April 26, 2022. Over the past four years, SMOOTH has provided exceptional transit service to City residents as well as considerable support to City staff; and
WHEREAS, the existing three-year contract ended on June 30, 2022, and the first extension ends June 30, 2023. The original contract allows extension for up to three additional years in one – year increments at the City’s discretion. The existing contract allows the operational budget for any next extension year to be increased over that of the preceding year by the inflation rate as measured by 90% of the Consumer Price Index (CPI) for the Los Angeles – Riverside – Orange County region. This CPI value has gone up 9.2% in the last year; and
WHEREAS, SMOOTH’s Board is requesting a 10.5% rate adjustment for option year two; and WHEREAS, because the increase requested by SMOOTH’s Board is above the amount allowed under the original contract for an increase based on CPI, the City Council is required to approve the additional amount above CPI for the second extension of the original agreement (Amendment No. 2, attached hereto as Exhibit 1);
WHEREAS, the City has adequate cash balance to cover the increase associated with the second option year.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. Authorize the Mayor to sign Amendment No. 2 to the original agreement with SMOOTH to exercise the second of three contractually allowable one-year extensions of the existing agreement with SMOOTH, amending the contract to reflect new rates of $63.13/hour for the Flyer (express and local) and $62.09/hour for ADA.

SECTION 2. That City staff will revaluate expenses, operations, and service prior to the expiration of this one-year extension.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 28th day of March 2023 by the following vote:

ATTACHMENT 3

Page 2 of 2 ends

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-22, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 28, 2023, and that same was approved and adopted.

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 11001100
211 PC ROBEBRRY 00000000
242/245 PC ASSAULT 22215554
459 PC BURGLARY 22326332
484/487 PC THEFT 3 1 4 1 7 1 10 2
10851 VC VEH THEFT 30336033
451 PC ARSON 00100010
TOTAL 11 6 13 7 25 10 22 11
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 30508060
MISDEMINOR 7 1 9 1 13 1 17 1
TOTAL 10 1 14 1 21 1 23 1
23152(a&b) VC ARREST

WARRANT ARREST

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 32 120
152
2 $3,031.00
$0.00
73 227
MONTH OF FEBRUARY 2023

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 300
1 $0.00
88 304
392
4 $6,811.00
127
424
551
4 $4,318.00
$400.00 $0.00 $400.00
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS 0 2
3 1
1 2
5 1
Agenda Item No. 6G. 1a

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 11001100
MARIJUANA 00000000
PARAPHERNALIA 00110011
TOTAL 11111111
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING: 1 POLICE CHIEF FILLED 1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICER FILLED
10 POLICE OFFICERS 4 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 2 UNFILLED
COMMENTS:

MONTH OF FEBRUARY 2023

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0 0
0 0
0 0
0 0
Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
February 1, 2023 – February 28, 2023
DATE: 03/03/2023
CALLS FOR SERVICE February 2023
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Medical 17 38 248 279
Structure Fire 1 0 3 0
Cooking Fire 1 0 1 4
Trash or Rubbish Fire 1 1 8 8
Vehicle Fire 0 0 2 4
Grass/Vegetation Fire 0 0 1 1
Other Fire 0 2 3 2
Motor Vehicle Accidents with Injuries 0 0 9 18
Motor Vehicle Accidents No Injuries 1 0 11 16
Motor Vehicle/Pedestrian Accident 0 0 4 0
Hazardous Materials Spill/Release 0 0 3 3
Hazardous Condition Other 9 3 20 8
Water Problem/Leak 0 1 4 4
Animal Problem 0 0 1 1
Search / Rescue 0 3 3 0
Public Assistance 1 0 14 26
Police Matter/Assistance 0 0 4 9
Illegal Burn 0 0 0 0
Smoke/CO Detector Activation 2 3 18 5
Dispatch and Canceled En-route 0 2 16 27
False Alarm 2 1 10 13
TOTAL 35 54 383 428
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
3 Fire Captains
3 Fire Engineers
0 Paid Call Firefighters 6 Position Vacant
Agenda Item No. 6G. 1b
Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
Special Assignments / Coverage:
- Food Distribution (02/02)
- Fire Drill (Mckenzie Jr High) (02/07)
CODE COMPLIANCE CASES ` February 2023

INCIDENT TYPE
This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Business License (GMC 5.04.110) 0 0 0 2
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A, E)) 0 0 - - Fowl, Livestock, and Wild Animals (GMC 6.04.210) 0 0 2 - Residential Solid Waste Collection (GMC 8.08.070) 0 0 - - Litter Accumulation (GMC 8.12.020) 0 0 2 0
Burning Garbage Prohibited (GMC 8.12.150) 0 0 - -
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 1 12 0
Discharge of Illegal Fireworks (GMC 8.24.020) 0 0 - -
Unlawful Property Nuisance (GMC 8.50.070) 0 0 - -
Graffiti Abatement (GMC 9.07.060) 0 0 - -
Parking of Large Vehicles / Trailers (GMC 10.24.190) 0 0 - - Abandoned Vehicles (GMC 10.36.010) 0 0 1 -
Portable/fixed basketball goals (GMC 10.48.050) 0 0 - - Address Number (GMC 15.08.020 (505.1)) 1 0 11 0
Illegal Garage Conversion 0 0 - -
Wall, Fence, or Hedge Requirements (GMC 18.52.121) 0 0 - - Damage Fence (GMC 18.52.125) 0 0 - -
Trailers / Mobile Homes as Living Space (GMC 18.56.030) 0 0 - - Parking on Front Yard Setback (GMC 18.60.040) 3 0 16 -
Landscape Maintenance Required (GMC 18.64.120) 0 0 - -
Working Without Permits (GMC15.04.020) 0 1 2 0
Complaints (No Violation Found) 0 0 6 5
Apartment Inspections 88 0 91 0
Yearly Business Inspections 1 1 48 32
Other 1 1 11 11
TOTAL 94 4 202 50
Complaints Received 0 0 7 9
Miscellaneous This
Month
Last
Month
Year to Date
(2022-2023)
Year to date
(2021-2022)
Visitors 35 44 231 172
Public Relations 2 3 45 27
School Visits 0 0 4 1

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
FEBRUARY 1, 2023 – FEBRUARY 28, 2023
DATE: 3/01/2023

CODE ENFORCEMENT CASES

INCIDENT TYPE
This
Month
Last
Month
Year to Date
(2020-2021)
Prohibition of illicit discharge (GMC 13.24.050) 0 0 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 1 2 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 0
Litter Accumulation (GMC 8.12.020) 0 1 1
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 2 2
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0
Unlawful Property Nuisance (GMC 8.50.070) 1 1 1
Graffiti Abatement (GMC 9.07.060) 0 0 0
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 0 0 0 Portable/fixed basketball goals (GMC 10.48.050) 0 0 0
Parking of large vehicles/trailers (GMC 10.24.190) 0 1 1 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 0 0 0
Address Number (GMC 15.08.020 (505.1)) 0 0 0
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 0 2 2
Trailers/Mobile homes as living space (GMC 18.56.030) 0 1 1 Residential Solid Waste Collection (GMC 8.08.070) 0 0 0 Landscape Maintenance Required (GMC 18.64.120) 0 0 0
Discharge of illegal fireworks (GMC 8.24.020) 0 0 0
72hr Parking 1 2 3
Code 60 Citations 0 0 0
TOTAL 3 11 14
Complaints Received 4 5 9
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 0 1 1 School Visits () 0 0 0
Agenda Item No. 6G. 1c

HUMAN RESOURCES MONTHLY REPORT
February 2023

RECRUITMENT
Finance
Finance Clerk (Part time) – Position offered in early February to candidate with accepting position and started on 2/21/23.

Interim Finance Director – Now scheduled to finish interim work in Early April with permanent Finance Director completion of training.

Police
One candidate officially started 2/20/23.

A second candidate is completed POST recertification class in Orange County in early February, but is delayed with completing all pre-employment requirements for an official offer and start date to be given.

A third police officer position opened on 2/21/23 with the resignation/retirement from one of our officers in the police force. Candidates are being reviewed currently by Chief of Police.

Emergency Preparedness Coordinator - Pending City Council’s review for approval of funding position.

Agenda Item No. 6G 2.

HR Monthly Report – February 2023

Page 2 of 2 ends

Public Works
Engineering Technician position has been offered and accepted by candidate.

Scheduled to start in early March.

Maintenance Worker – Streets opening occurred with a voluntary resignation of current city employee in February. Opening of position to backfill immediately occurred with first round of interviews to be scheduled in early March.

Recreation/Facilities
Lead Maintenance position has been difficult to fill. Recreation and Parks Manager has selected at least three different candidates for HR to provide a conditional offer of employment. All either have not accepted the position, counteroffered, or withdrew from candidacy based on level of pay. Position was offered and accepted to a candidate who is currently completing pre-employment requirements.

Building Attendant position in February completed with our first round of interviews conducted and conditional offer given to our top candidate. Offer was not accepted due to candidate’s reconsideration of availability. Position has been reposted for conducting second round of interviews.

WORKERS’ COMPENSATION
One employee remains out on temporary total disability with a hip injury. A qualified medical evaluation (QME) occurred in January to determine the temporary total disability. Periodic follow-up appointments are scheduled with Akeso, City’s local health clinic. Workers’ compensation approved physical therapy, too.

RECREATION AND PARKS MONTHLY REPORT
For February 2023
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 22/23)
LAST YEARTO-DATE
(FY 21/22)
Auditorium/Gym 21 1 150 48
O’Connell Park 0 0 55 24
LeRoy Park 3 0 38 1
Senior Center 24 7 178 38
Veterans Memorial
Plaza
0 0 5 8
Council Chambers 8 14 51 35
Central Park 0 0 0 0
Veterans Hall 8 1 26 2
Facility Usage
Please see the attachments at the end of the report for all scheduled uses of facilities and parks for the month of April.

Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 6G. 3
Auditorium
The auditorium will be closed for use from Monday, March 20 until Friday, March 24 due to floor maintenance. It will be in use again beginning Saturday, March 25.

LeRoy Park
• Boys and Girls Club
o Held a ribbon cutting ceremony for the opening of the Ron Estabillo Clubhouse on February 24th from 5:30pm – 7:30pm. Many of the Estabillo family members attended to pay homage to Ron and his legacy here at the city and Boys and Girls Club.
o Monthly Report for March
 Current
• ADA is low and we need help promoting we are open.

Currently BGC has about 10 students from McKenzie who
attend the club.
 Events
• Back A Youth Night – Thursday, March 30 from 5pm to
7:30pm
• Teen Night – Friday, March 31 from 5:30pm – 8:30pm
o Open to the first 25 teens to sign up
o Every Friday in April special hour from 5pm to 6pm
for teen activities
• IMFAST starts on Monday, March 13 from 4pm to 5pm &
5pm to 6pm (outside) every Monday & Wednesday.
• Spring Break will be open from 7:30am to 5:30pm April 10 to April 14.
 Facility Use
• McKenzie Wrestling Monday, Wednesday, and Thursday
from 6pm to 7:30pm
• Bulldog sign ups Saturday (not all) sign ups in March, April, May
• Woman & Infant Mobile Care last Tuesday of each month.

They use bathrooms and when it rains facility
• All facility use are on Google Calendar that is shared with Recreation Department
 Building & Grounds
• Overall looking good. We communicate with Hannah when we see a problem.
• Roberto is working with Hannah and the city with the issue we had with the city’s video equipment.

February Events
Daddy & Daughter Dance
The Daddy & Daughter Dance was held on Saturday, February 18th from 6:30pm – 8:30pm. The event was open to all father figures and daughters of all ages. There was a total of 121 participants. Appetizers, desserts, and drinks were available at the event. As couples checked in a rose was given to each daughter. At the start of the event, a basic dance step lesson was given. In addition to the lesson, there was also a photobooth available free of charge and a DJ.

There were a few groups that donated their time/service for the event. They include:
• Eufloria Flowers: Innovative Roses, Grown with Passion Location: 885 Mesa Rd., Nipomo, CA
(805) 929-4683
Eufloriaflowers.com
• 360 & Open Air Photo Booth
Serving Santa Barbara & San Luis Obispo County
(805) 242-0080
[email protected]
www.coastphotoboothllc.com
• A Class Act Entertainment
DJ Pete Ruiz Jr.
28 years of experience
Specializing in weddings, teen dances, & corporate events All types of music for all ages
(805) 310-1427
• Dance Lessons with Angel Hoyos
Individual or group lessons for salsa & bachata
25+ years of experience
(805) 868-5004

Upcoming Programs & Events
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place. The location/day of drop-in basketball varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate. This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/ March Drop In Schedule
Drop In Volleyball (Wednesdays)
• March 1st – 6:45pm – 8:45pm
• March 8th – 6:45pm – 8:45pm
• March 15th – 6:45pm – 8:45pm
• March 22nd – No drop-in (Gym maintenance)
• March 29th – 6:00pm – 8:00pm
Drop In Basketball
• March 3rd – 6:00pm – 8:00pm
• March 10th – 6:00pm – 8:00pm
• March 17th – 6:00pm – 8:00pm
• March 23rd – No drop-in (Gym maintenance)
• March 30th – 6:00pm – 8:00pm
Dodgeball Tournament

Guadalupe Art Exhibition
Entry forms and rules for the upcoming art exhibition can be found on the Recreation page on the city website. Ages 6+ are encourage to participate in one of the many available categories. Further questions can be sent to the Recreation Services Manager.

All entries must be in some way related to Guadalupe. The artist should provide a short 15- word minimum blurb explaining their exhibit’s correlation with the city of Guadalupe. 3.

All entry forms must be turned in by Monday, April 3, 2023, before 4:30pm. Entry Forms may be sent via email ([email protected]) or hard copy at the Recreation Office. Office hours are Monday through Friday from 9:00 AM to 4:30PM. 2nd Annual Rec & Parks Cinco de Mayo Celebration
Coed Adult Softball League
It’s that time again! Registration for this year’s softball league will open Monday, March 27th.

Wednesday, May 10th will be the team registration deadline. The first game is tentatively scheduled for Thursday, May 25th. Regular season games are tentatively set for Thursdays with the first game of the day beginning at 5:15pm. Schedule will be finalized at the Manager’s Meeting which will be held on Monday, May 22nd. The league will consist of an 8-week regular season with the 9th week as the playoff week. Players must be 16+ to participate.

The team registration fee will be $535 for resident teams and $655 for non-resident teams. To be considered a resident team you must have 7 players with proof of Guadalupe residence. Individuals with no team may fill out the Free Agent Form located on the recreation page of the city website and email it to the Recreation Services Manager to be added to an existing team. All other league forms can also be found on the recreation page. The roster must have a minimum of 12 players and maximum of 18 players with at least 2 females *At least 2 females must be in the batting line up and on the field at all times with forfeit penalty* Contact the Recreation Services Manager for more information.

Viva el Arte
Respectfully,
Hannah Sanchez
Recreation Services Manager
Hannah Sanchez 1 3/22/2023 1:09 PM
March 28, 2023
Tuesday
All Day City Council Meeting -- Chambers
March 29, 2023
Wednesday
6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
March 30, 2023
Thursday
6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
April 2, 2023
Sunday
All Day LeRoy BBQ Private Rental -- LeRoy BBQ Area
April 3, 2023
Monday
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center April 4, 2023
Tuesday
All Day Post 371 Veteran Meeting -- Vet's Hall
6:00 PM - 8:00 PM Recreation and Parks Commission Meeting -- Chambers April 5, 2023
Wednesday
9:00 AM - 11:00 AM Public Works Meeting -- Council Chambers 6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center Hannah Sanchez 2 3/22/2023 1:09 PM
April 5, 2023 Continued
Wednesday
6:30 PM - 8:30 PM Narcotics Anonymous -- Senior Center
April 6, 2023
Thursday
8:30 AM - 1:00 PM Public Works -- Council Chambers
9:00 AM - 12:00 PM Food Bank Distribution
1:00 PM - 4:00 PM Human Resources -- Council Chambers
6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center April 7, 2023
Friday
All Day Vet's Hall BBQ Prep -- Vet's Hall
April 8, 2023
Saturday
All Day BBQ -- Vet's Hall
9:00 AM - 12:00 PM VVA Monthly Meeting -- Vet's Hall
10:00 AM - 12:00 PM Bulldogs Cheer/Football Sign Ups -- LeRoy Community Center April 10, 2023
Monday
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center Hannah Sanchez 3 3/22/2023 1:09 PM
April 11, 2023
Tuesday
6:00 PM - 9:00 PM City Council Meeting -- Council Chambers April 12, 2023
Wednesday
12:00 AM - 12:00 AM RERC Workshop -- Auditorium
Back up facility if numbers require larger space.
6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center 6:30 PM - 8:30 PM Narcotics Anonymous -- Senior Center
April 13, 2023
Thursday
12:00 AM - 12:00 AM RERC Workshop -- Auditorium
Please See Above
8:00 AM - 2:00 PM Public Works Training -- Council Chambers 6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center April 14, 2023
Friday
All Day Kiwanis Fundraiser -- Auditorium
April 15, 2023
Saturday
6:30 PM - 9:00 PM Viva el Arte - Tres Souls -- Auditorium Los Angeles based modern Trio Romántico reviving the nostalgic boleros of the 1940s-1960s.

Hannah Sanchez 4 3/22/2023 1:09 PM
April 17, 2023
Monday
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center April 18, 2023
Tuesday
6:00 PM - 8:00 PM Microenterprise Workshop
April 19, 2023
Wednesday
All Day 40/8 Vets Meeting
6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center 6:30 PM - 8:30 PM Narcotics Anonymous -- Senior Center
April 20, 2023
Thursday
6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center April 22, 2023
Saturday
10:00 AM - 12:00 PM Bulldogs Cheer/Football Sign Ups -- LeRoy Community Center April 24, 2023
Monday
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center Hannah Sanchez 5 3/22/2023 1:09 PM
April 25, 2023
Tuesday
All Day City Council Meeting -- Chambers
12:00 PM - 4:00 PM Celebration of Life
1:00 PM - 5:00 PM Woman & Infant Mobile Health Care
6:00 PM - 8:00 PM Microenterprise Workshop
April 26, 2023
Wednesday
6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center 6:30 PM - 8:30 PM Narcotics Anonymous -- Senior Center
April 27, 2023
Thursday
6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center May 1, 2023
Monday
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center May 2, 2023
Tuesday
6:00 PM - 8:00 PM Microenterprise Workshop
6:00 PM - 8:00 PM Recreation and Parks Commission Meeting -- Chambers Hannah Sanchez 6 3/22/2023 1:09 PM
May 3, 2023
Wednesday
6:00 PM - 8:00 PM Drop In Volleyball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center 6:30 PM - 8:30 PM Narcotics Anonymous -- Senior Center
May 4, 2023
Thursday
6:00 PM - 8:00 PM Drop In Basketball -- Auditorium
6:00 PM - 7:30 PM McKenzie Wrestling -- LeRoy Community Center Agenda Item No. 6G. 4
Treasurer's Report
Investments and Cash as ofDecember 31, 2022
,�
I I I
Local Agency Inve�tment Fund ("LAIF") Account 98-42-346 $9,012,422.05 i
- - - -I•- -
Total Investments $9,012,422.05
I
I
Cash
Checking Account 155-5038 l 5 ("Warrant Account") $3,307,362.66 Checking Account 155-003261 ("Payroll Account") I 310,312.05 Total Cash I $3,617,674.71
* Actual ending balances reconciled to Bank Statements
f-- -�
The following is a summary of the City's cash and investments as of _!)ecember 31, 2022 compared with the prior month. --
Investments and Cash November 30, 2022 December 31, 2022 Investments/ 9,012,422.05 9,012,422.05
Cash 3,707,763.93 3,617,674.71
Total $ 12,720,185.98 $12,630,096.76
** Total Cash and Investments agree to General Ledger.
_I I
Note 1: Monies held in the non-commingled and trust accounts are required to be kept separate from all other city funds.
-- ----1 r--- I
- -
1-
- t
I
Submitted: 1/28/2023 -
I
-
I - - ·- I
--
IAnna Marie Santillan Michaud --
City Treasurer

CITY ADMINISTRATOR’S REPORT
March 28, 2023
(Information below may be subject to change)

1. March 28 Elected Photo Project
Photographer Glenn (Glenn Fuss Photography) will be on site at City Hall at 4ish to set up for to take pictures of the elected and appointed officials that will be included with your bios in the new website. A group photo of the Mayor and City Council will also part of the project.

Staff will get a nice frame of the city council group photo that can be hung in the city council chambers. Please plan on arriving at around 4:30 or 5:00 p.m.

2. Mary Buren Elementary – “Safe Route Project”
Staff has been working with the new design of a “safe route” to Mary Buren Elementary School for the past month. This has occurred with a street closure to motor vehicle at 10th & Obispo and 11th & Peralta.

Staff will meet with concerned individuals to look at other options to allow students and parents to safely go to school. Stakeholders are asked to meet and discuss alternatives. The staff is looking to have all stakeholders available to voice their opinions, residents in the area, teachers and staff from the elementary school, other concerned citizens, school board members, and city council members.

At the time of this writing, the meeting date was not determined, but it looks like late March to early April.

3. Royal Theater Tour with the Japanese American Citizen League (JACL) change of schedule.

As you may be aware, The Japanese Citizen League (JACL) wanted to find a location to have an author discuss the Japanese community, especially the farmers, in the Santa Maria Valley.

They were scheduled to have lunch and tour the Royal Theater in February/March.

The Ventura County JACL had a board retreat recently, and due to conflicts in scheduling, they are postponing the trip until the summer. JACL are now looking at Saturday, July 8th as the date for the trip.

4. Chevy Bolt
The city continues to advance itself to fight climate change and is “going electric” See attachment 1 of the Chevy Bolt that was purchased with a CDBG grant. The Finance, Human Agenda Item No. 7
Resource, Administration Departments, and Engineer Tech use this vehicle daily. The City Council can use this vehicle for seminars, training, or meetings too. The vehicle is parked outside the Administrative Building. Visit the City Administrator to check out the key.

5. Vacant Building Ordinance – Implementation
As you know, the Vacant Building Ordinance comes into effect on April 13, 2022 (30 days after second reading from the 3-14 CC meeting). Initially, significant staff time will be required to implement a registration program, including the development of registration forms and tracking and enforcement procedures. Staff time for ongoing enforcement of the ordinance along with completing required annual inspections would vary depending on the number of vacant buildings. These duties would be shared between the Building Department and Department of Public Safety, Administration, Finance, and Planning.

Therefore, on March 22nd city staff met to create registration forms, develop a list of vacant properties, work on the initial full cost recovery and annual renewal fees.

6. Santa Barbara County Meeting – Flooding and Funding
On March 24th, City staff/stakeholders will meet with the County about flooding concerns and the status of the levee. Staff would like to discuss current conditions and responsibilities and explore options to see what may or may not be feasible as well as what assistance the City and County need to seek from our state and federal partners.

The attendees from the County will be Supervisor Steve Lavagnino, Public Works Director Scott McGolpin and Public Works Deputy Director for Water Resources Walter Rubalcava, who oversees the Flood Control division.

From the city side, City Administrator Todd Bodem, Public Works Director Shannon Sweeney, and Mayor Julian will be in attendance.

7. Santa Maria Valley Railroad Pasadera Bridges
The City Administrator sent a letter to the Santa Maria Valley Railroad to schedule a meeting with the developer, city and rail representatives in order to find solutions to move the two bridges that are needed to cross the RR tracks in order to build the rest of Pasadera.

It looks like there with was a slight miscommunication with regards to setting up a meeting between SMVRR, Craig Smith the developer, and the city. Rob Himoto has been challenged with operational issues consuming most of his time with regards to heavy rain and flooding.

After talking to Alex Popovici with OG Engineering yesterday, he will take lead on setting up a call for all of us.

The purpose of the call will be to have an open discussion on the overall strategy and to look at the bigger picture including and beyond this project. Staff thinks there is potential to get state and federal funding, but we all need to work together to get a win-win-win situation. As previously mentioned, SMVRR has two objectives: i) improve safety and ii) enhance the infrastructure to mitigate any risk of any potential incident. We believe there is path forward here and we look forward to our discussion. At this point we think it would be best to for this meeting to be between the developer, SMVRR and the City. Once we have a solid strategy, then we will include other stakeholders such as Caltrans.

As far as timing is concerned, a meeting will be held during the first week of April.

8. City Administrator Communication with Community Business The City Administrator has taken the liberty continue to carve out part of his day, each day, to connect with the local businesses. Along with these trips, he is surveying the community for possible degrading areas and reporting it appropriately. He will be attending the April 3rd GBA meeting too.

9. Team Building
The managers met on March 16 for the team building exercise for a 6-hour session.

Topics (not in order):
• Communication skills
• Emotional intelligence
• Leadership and management skills
• Embracing a change
• Hard Conversations Training
Depending on cost, the management team will determine if team building makes sense for all city employees.

The City Administrator would like to express his gratitude to the entire team for their exceptional participation and contribution to the leadership group.

It was impressive to witness the level of interaction and sharing among the team members, which resulted in the development of emotional intelligence and communication skills.

Each member brought a unique quality to the team, making it an exceptional experience.

The City Administrator would like to thank them for being a part of this talented team and for connecting and building bridges among each other.

Attachment 2 is a workbook for anyone to use in many situations in both work and life.

10. Social Media Policy
On March 22, the City Attorney, Recreation, Parks Manager and City Administrator reviewed another draft of the social media policy (City Insurance Vendor (JPIA) approved) that will give Guadalupe a social media presence with boundaries and rules in place. The policy authority will be given to the City Administrator, or its designee. Staff determined that the best person to manage social media would be the Recreation and Parks Manager. The Social Media policy will be forthcoming for city council consideration.

11. City Hall Parking Ordinance
On March 22, the City Administrator, City Attorney and Public Safety Director met to discuss developing a parking ordinance about parking regulations on Obispo Street in front of City Hall. Purpose: City staff, customers, and public parking. This is a separate issue from the overall parking issues related to the school. Expect an ordinance for Council consideration on April 11th or the April 25th city council meeting.

12. Mentor A Club Member March 30th, 2023 at 5:30 p.m. Boys/Girls Club at Le Roy Park They're BACK in Guadalupe--Mentor a Club Member for a night! Back a Youth Night is a great event where they invite friends to partner with a Club Member. This year, spend a great evening at the BRAND-NEW Ron Estabillo Clubhouse! You'll have dinner, participate in Club activities, and get to meet a great kid who needs our Clubs.

Tickets for $25 include dinner and a Back A Youth t-shirt along with door prizes and lots of fun. Staff understands that you can register online at HTTPS://BAYGUAD.GIVESMART.COM
ATTACHMENT 1

WORKBOOK
1 Emotional Intelligence
1 https://www.edraak.org/en/programs/course-v1:Edraak+EI+T2_2018/ ATTACHMENT 2
This workbook is designed to help you stay on track and follow your skill after the training.

Recognizing and working on emotional intelligence as a skill and it’s continuous improvement is the most important for your personal and professional development. Yes! We are not born and determined as emotionally intelligent or not. EI is a skill that can be developed and practiced, being better on every day.

Let’s start practicing!
Please, for the start, how would you define and describe your emotional intelligence, using some examples from your recent experience?
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Now, knowing your goals in that specific situation, in order to reach them, how would an ideal, 100% emotionally intelligent reaction look like?
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 2 Which components were missing in your behaviour pattern that would bring you to 100% emotionally intelligent response?
2 https://avoidaclaim.com/2020/emotional-intelligence-the-essential-skill-for-the-workplace-and-life/ For 5 components, as an example, describe how do people, that have those components integrated in their behaviour pattern, behave:

1. Component _________________________________

2. Component _________________________________

3. Component _________________________________

4. Component __________________________________

5. Component _________________________________
Now, describe a situation when you have, in your behaviour, performed:
 Self-consciousness
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 3 3 https://www.huffpost.com/entry/catherine-lepage-anxiety-illustrations_n_57279747e4b0b49df6abe658  Self-regulation
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 4  Empathy
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 4 https://www.dreamstime.com/self-regulation-high-low-eq-self-regulation-people-high-low-eq-image110937593 ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 5  Self-motivation
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 5 https://www.habitsforwellbeing.com/the-four-attributes-of-empathy/empathy-is-about-standing-in-someoneelses-shoes-feeling-with-his-or-her-heart-seeing-with-his-or-her-eyes-daniel-h-pi/ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 6  Social skills
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 6 https://www.sevenmentor.com/self-motivation-at-work
________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ 7 Describe one situation when you reaction was full of negative emotions, when you were really upset:
______________________________________________________________________________ ______________________________________________________________________________ 7 https://www.blendspace.com/lessons/UbWWfV1dQxwygQ/social-skills-learning-in-different-situations ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Now, try looking at the same situation from time, place and emotional distance. Take a position of calmness and clear mind.

See – there is a plenty of different reactions that would, if performed, leave you in a position of calmness and clear mind and bring you closer to your goals. Which are those possible reactions?

1. ____________________________________________________________________________

2. ____________________________________________________________________________

3. ____________________________________________________________________________

4. ____________________________________________________________________________

5. ____________________________________________________________________________

6. ____________________________________________________________________________

7. ____________________________________________________________________________

8. ____________________________________________________________________________

9. ____________________________________________________________________________

10. ___________________________________________________________________________ 8 How did you take a position of calmness and clear mind a minute ago? Describe:
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ 8 https://www.pinterest.ch/pin/552816922994194023/
______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ For all future situations, this is exactly how you are going to do it! Transform this experience to self-promise note and write it down here:

Self - promise note:

And, for the future, this is who I am:
9 10
9 https://www.adeo.ie/index.php/emotional-intelligence-what-it-is/ 10 https://www.dreamstime.com/iq-eq-success-combining-image102727762

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Agenda Item No. 9

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 28, 2023

_______________________________ _________________________________ Presented by: Approved by:

Michael Cash, Director of Public Safety Todd Bodem, City Administrator SUBJECT: Budgetary appropriation to fund the Emergency Preparedness Coordinator position.

RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2023-23 appropriating funding to the Police’s budget for the Emergency Preparedness Coordinator position subject to a successful promotional recruitment process.

BACKGROUND:

The Emergency Preparedness Coordinator position was approved and budgeted by the City Council on June 23, 2020. The position was advertised, open for recruitment, and an applicant was selected for hire. The incumbent resigned from the position on September 23, 2021. The position was left vacant, and the budgeted monies were removed as a part of final budget reductions.

The Emergency Preparedness Coordinator oversees disaster preparedness training and programs for the public within the Police and Fire Department; develops and implements training for City staff and officials in emergency preparedness and the Emergency Operations Center (EOC) functions; maintains and updates the City’s emergency response plans; and coordinates volunteer activities.

The Emergency Preparedness employee coordinates training on the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS) completes plans and maintains training records; manages CERT Teams, supports the Emergency Preparedness working group; ensures compliance with the Governor’s Office of Emergency Services and maintains Emergency Operation Center equipment consistent with SEMS, NIMS, and Incident Command System (ICS) guidelines.

The presence of an Emergency Preparedness Coordinator enhances the City’s capability to secure grants and funding for emergency preparedness training and supplies from state and federal governmental agencies.

Michael Cash

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DISCUSSION:

The position of Emergency Preparedness Coordinator is necessary, vital, and essential to the well-being and quality of life for the citizens of Guadalupe. Unfortunately, there is currently no funding in the City’s FY 2022-23 budget for this position. As mentioned above, the position was vacant when the current budget was adopted, and funding for the position was reallocated to balance the budget. Nevertheless, in light of the importance of this position, an open recruitment (referred to as an open examination in the City’s Personnel Policy Manual) was opened in August 2022. The top five applicants were selected to be interviewed. One of these applicants dropped out before the date set for the interviews (i.e., on November 28, 2022). Two of the applicants did not show up for their scheduled interviews, so only two of these five candidates were actually interviewed. One of these applicants was rejected due to a poor interview. The remaining applicant was asked to participate in a second interview with Chief Cash which occurred, but the Chief requested a third (and final) interview which did not take ultimately place as the candidate stopped communicating with the City and, presumably, dropped out. Accordingly, no offer was ever made to any of the applicants.

One of the applicants was the City’s current Code Compliance Officer. He was not selected at that time as one of the top applicants, and was not interviewed, but he met the minimum requirements for the Emergency Preparedness Coordinator position. After the local emergency was declared as a result of the severe weather on January 9, 2023, this employee was assigned to perform some of the duties of the Emergency Preparedness Coordinator by the Director of Public Safety and performed these duties well. As a result, the employee has since increased his knowledge and understanding of the duties required for the position. He has also communicated is continuing interest in the Emergency Preparedness Coordinator position.

If there was sufficient funding available to simply increase the Police Department’s budget to permit an Emergency Preparedness Coordinator to be hired and maintain existing staffing, that would be ideal; however, in light of the lack of adequate funding, and the importance of the Emergency Preparedness Coordinator, combined with the fact that the current Code Compliance Officer meets the minimum requirements for the position, staff is proposing that the City Council consider appropriating funding for the position subject to a successful promotional recruitment/examination for the Emergency Preparedness Coordinator position. Promotional examinations are limited to City employees only.

Under Article IX of the City’s Personnel Policy Manual, two types of recruitments for vacant positions are allowed: an open examination and a promotional examination. An open examination is open to all persons. A promotion examination is open only to current City employees. Under Article IX, the City Administrator is authorized to hold a promotional examination when needs require it. The City Administrator has determined that a recruitment limited to City employees for the Emergency Preparedness Coordinator position is appropriate and in the City’s best interests because of: (1) the failure to successfully recruit for the position after an open recruitment process; and (2) the lack of adequate revenues to fund the position unless an internal candidate is hired and that candidates existing position can remain vacant.

There may be others in the City who meet the minimum requirements for the Emergency Preparedness Coordinator position other than the current Code Compliance Officer, and if so, they will also be allowed to apply, but the recruitment would not be open to the public. If the current Code Compliance Officer

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were the only applicant and passed the promotional examination, or was selected as the most qualified if there are other applicants, then there would be funding for the Emergency Preparedness Coordinator position available from the Code Compliance Officer position, which would be left vacant. Of course, if another City employee other than the current Code Compliance Officer was selected as the more qualified candidate, there would be funding available for the Emergency Preparedness Coordinator position as well if the other candidate’s existing position can remain vacant.

Code compliance is a high priority for the City (as is emergency preparedness) but a vacant Code Compliance Officer position will not eliminate code compliance in the City since the Fire Department remains able to perform these duties. Code compliance duties were not removed from the Fire Department when the Code Compliance Officer position was created and funded. These duties were shared between the Fire Department and the Code Compliance Officer. If the current Code Compliance Officer is the successful applicant after the promotional examination for the Emergency Preparedness Coordinator position, the Fire Department will resume full responsibility for code compliance activities.

If more than one applicant participates in the promotional recruitment, and the current Code Compliance Officer is not selected for the position, there is a possibility that the Code Compliance Officer may need to be laid off if adequate funds are not budgeted unless the other applicant’s position can remain vacant. Alternatively, City staff may decide not to fill the Emergency Preparedness Coordinator position (rather than lay off a long serving employee), and if so, will return to the City Council to consider reallocating the funding appropriated for the Emergency Preparedness Coordinator position.

FISCAL IMPACT:

If the incumbent Code Compliance Officer is successful after the promotional recruitment, there will be an annual increase to the Police Department’s budget for FY 2023-24 in the amount of $5,031. This is based on the Code Compliance Officer’s $29.118 hourly rate, the yearly cost of which is $103,955..

The Emergency Preparedness Coordinator position is paid at the $37.38 hourly rate with a yearly cost of $108,986.

If the incumbent Code Compliance Officer were hired as the Emergency Preparedness Coordinator, the Code Compliance Officer position would be left vacant, and these funds would be utilized by the Emergency Preparedness Coordinator position. Similarly, if there were more than one applicant for the position and an applicant other than the incumbent Code Compliance Officer were hired for the position, there would also be a slight increase in overall cost to the City on an annual basis, again assuming that the successful candidate’s current position can be left vacant. If the applicant’s position cannot remain vacant, there could be a significant impact to the City’s budget of over $100,000 unless the current Code Compliance Officer were laid off, which City staff may be unwilling to do and will request guidance from the City Council in that event.

ATTACHMENTS:

1. Resolution No. 2023-23

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RESOLUTION NO. 2023-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE TO APPROPRIATE FUNDING FOR

THE EMERGENCY PREPAREDNESS COORDINATOR POSITION
WHEREAS, disaster preparedness training for Police and Fire Department personnel, as well as for every other City department is necessary, as we have learned as a result of the Coronavirus pandemic, Pioneer Street Flooding, and the increasing number of fires and mud slides in California in recent years; and
WHEREAS, there are extensive requirements for training on the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS) including the need to plan for the training of City employees, maintain training records, ensure compliance with the Governor’s Office of Emergency Services, and maintain Emergency Operation Center equipment consistent with SEMS, NIMS, and Incident Command System (ICS) guidelines; and WHEREAS, providing this necessary emergency preparedness training for City employees and maintaining of training records, as well as ensuring compliance with other record preparation and maintenance is essential to maximize recovery of emergency response costs from the state and federal governments; and
WHEREAS, an Emergency Preparedness Coordinator would enhance the City’s capability to secure grants and funding for emergency preparedness training and supplies from state and federal governmental agencies; and
WHEREAS, the Emergency Preparedness Coordinator position was created and budgeted by the City Council on June 23, 2020, and the position was filled, but the incumbent resigned on September 23, 2021, and the position was left vacant, and funding budgeted for this position was reallocated as a part of final budget reductions made for the City’s FY 2022-23 budget; and WHEREAS, in the expectancy that funds could be reallocated for the position if a qualified candidate could be identified at or around the mid-year point of FY 2022-23, an open recruitment was conducted in August 2022, which led to interviews being scheduled on November 28, 2022, for the top five applicants; and
WHEREAS, one of these applicants withdrew prior to the scheduled interview and two applicants did not show up for their interviews; and
WHEREAS, of the two that were interviewed, one was rejected due to a poor performance at the interview; and
WHEREAS, only one of these five applicants was interviewed and considered for the position, but the applicant stopped communicating with the City before an offer was not made, and therefore, no offer was ever made; and
ATTACHMENT 1

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WHEREAS, a current City employee (the City’s Code Compliance Officer) had applied for the position and met the minimum qualifications for the position, but was not selected to be interviewed; and WHEREAS, since then, this employee has been tasked with performing some of the duties of this position during the locally declared emergency arising from the extreme weather beginning on January 9, 2023, performing well, and gaining hands-on experience; and WHEREAS, there is not adequate funds to allocate for the Emergency Preparedness Coordinator position at this time; and
WHEREAS, in light of the importance and urgent need for this position, the fact that an open recruitment failed to result in the hiring of a candidate, and the fact that at least one current City employee is eligible to compete for the position, the City Administrator determined that a promotion recruitment (limited to current City employees only) for the position could take place (as authorized by Article IX of the Guadalupe Personnel Policy Manual); and WHEREAS, if the current Code Compliance Officer is the only candidate that applies, the employee’s current position as Code Compliance Officer may remain vacant as the Guadalupe Fire Department is also assigned code compliance duties, and the duties of the Code Compliance Officer position can be assumed by the Fire Department, and accordingly, there will be sufficient funding to allocate to the Emergency Preparedness Coordinator position; and
WHEREAS, if there is another current City employee who is eligible to compete for the position and is successful, and further, if that employee’s current position may also be left vacant, there will be sufficient funding for the Emergency Preparedness Coordinator position; and WHEREAS, if the successful candidate’s current position cannot be left vacant, then staff is directed to confirm that there will be adequate funding for the Emergency Preparedness Coordinator position for the FY 2023-24 City budget prior to making an offer to the successful candidate.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. Funding for the position of Emergency Preparedness Coordinator is hereby authorized subject to a successful promotional recruitment.

SECTION 2. Staff is authorized to conduct a promotional recruitment for the position, and if more than one candidate applies, is authorized to hire the candidate if the candidate’s current position may be left vacant, otherwise, staff will need to confirm funding for the Emergency Preparedness Coordinator position for the FY 2023-24 budget prior to making the offer.

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PASSED, APPROVED AND ADOPTED at a regular meeting on the 28th day of March 2023, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2023-23, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 28, 2023, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney

Guadalupe City CouncilMarch 28, 2023

Guadalupe City Council
March 28, 2023