MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, July 11, 2023, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
ROLL CALL:
Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Megan Lizalde
Mayor Pro Tempore Eugene Costa Jr.
Mayor Ariston Julian
The mayor called the meeting to order at 6:00 p.m. All members were present. (Note: The abbreviation, "CM" will be used for "Council Member", in these minutes.)
2. PLEDGE OF ALLEGIANCE
MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.
Mayor Julian offered condolences to the family of Leyva Elizabeth Oregel Garcia who passed away last Tuesday. CM Lizalde added, "I'd like to take a moment to say this tragedy is impacting our community. We're of a close-knit nature. Loss for the family. There will be a barbecue fundraiser next Thursday, July 20th, at 4:00 p.m. It's a 'walk up', $10.00 each...all monies going directly to the family. There are two young children in the family. The Kiwanis club is sponsoring this fundraiser."
AGENDA REVIEW
There were no requests to change the agenda.
5. COMMUNITY PARTICIPATION FORUM
There were two (2) Requests to Speak:
Seth Kurczodyna: There is a rash of towing in our community, mostly for expired registrations. Cars are being towed illegally. My niece's boyfriend in Pasadera had car towed. Registration was current.
Police officer made a mistake. Information taken was for another vehicle and license. $500 fine.
The sheer volume of towing now is causing anxiety. People are afraid to park on the street. People are being charged even if illegally towed. We need to get community to feel safer. People are losing July 11, 2023 City of Guadalupe Council Meeting Minutes Page 1 of 13 money not working and having to pay towing fees. There's a Facebook group at Pasadera. People are scared and something has to be done.
Marshal Neal: I'm also a resident of Pasadera. We need a briefing on why the towing is happening now. (Mayor Julian asked Chief Cash to respond.) Chief Cash said, "These things addressed to the City Council and community members. Four months ago, a community meeting was held in Pasadera. There were about 30 people there. The biggest complaint was vehicles parking, trailers on the streets. We went to check it out. There was a person riding a bicycle watching me at Pasadera. We started ticketing vehicles. We have a list of vehicles that have been towed. We're working with people involved. Ninety-five (95%) are for expired registrations. That's per the California Vehicle Code, not anything specific to City of Guadalupe. " Chief Cash continued saying, "Streets are a lot cleaner. Trailers and RVs have been moved. There's the 72-hour violation. This is something that's been on the books since 2008. People have been complaining. The towing has been occurring throughout the community, not just Pasadera. A lot of people who didn't attend a meeting were in the group that got ticketed and towed." At this point, Chief asked people to stop by his office and he's more than happy to speak with them. Mayor Julian then added, "Make an appointment with the Chief."
An email was sent in from Lupe Alvarez which read: Hello Janice and Todd... saw the last Guadalupe City Council meeting on the draft budget for 2023-2024 on YouTube. During the discussions it was mentioned that the Library rent had gone up $200 per month, to $2200. That is simply not true.
Lupe's Company, the property owners have not raised the rent in 8-9 years, and the rent is still $2000 for 2000 square feet. The other tenants are actually paying market rents. As a matter of fact, we also give them a rebate on the property taxes yearly to offset their overhead costs (approximately $1800). We have done this as a goodwill gesture for the community, for years. At the meeting it sounded like Lupe's Company had been raising the rents, and it was actually not a good feeling, or the truth. Janice and Todd, can you please correct the record at the meeting? It is the right thing to do. Thank you, Lupe Alvarez (Note: This is addressed in the City Administrator's report.)
6. CONSENT CALENDAR
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.
Approve payment of warrants for the period ending July 3, 2023, and ratify payment of warrants for the period ending June 19, 2023.
C. Approve the Minutes of the City Council regular meeting of June 27, 2023.
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 2 of 13 D. Adopt Resolution No. 2023-56 authorizing the City to enter into an agreement with Chisam Utility Management LLC for professional Interim Public Works Director/City Engineering services.
Adopt Resolution No. 2023-57 designating Interim Public Works Director/City Engineer Dwayne Chisam, as the authorized agent and signatory for Guadalupe Transit grants, documents, and related periodic reports, effective July 12, 2023, with the departure of the current signatory, Shannon Sweeney.
F. Adopt Resolution No. 2023-58 establishing the revised appropriations limit from tax proceeds for Fiscal Year 2022-2023.
G. Adopt Resolution No. 2023-59 accepting a donation of $41,127.28 to the Guadalupe Police Department from the One805 Foundation towards the purchase of a generator for the public safety building
H. Adopt Resolution No. 2023-60 authorizing the purchase and installation of a generator for the Guadalupe Police Department building utilizing grant monies from the One805 Foundation and ARPA funding (and from Proposition 172 funds, in necessary).
1. MONTHLY REPORTS FROM DEPARTMENT HEADS
1. Planning Department report for June 2023
2. Building Department report for June 2023
3. Recreation and Parks reports for April & May 2023
There were no items pulled.
Motion was made by Council Member Lizalde and seconded by Council Member Hernandez to approve to full Consent Calendar. 5-0 Motion passed.
7. CITY ADMINISTRATOR REPORT: (Information Only)
Mir. Bodem said, "You've approved the Interim Public Works Director/City Engineer on the Consent Calendar. That is Dwayne Chisam who is here tonight." Mr. Chisam briefly spoke saying, "I started by career in public works here in the late 80's, early 90's. I have a familiarity with small towns. It's great to be back here in Guadalupe." Mr. Boder then added that Mr. Chisam will be starting the week of July 17th.
A clarification was made regarding the rent for the Guadalupe Library. Mr. Bodem said, "It' is $2,000 per month, not $2,200 per month."
Regarding the "State of the City", Mr. Bodem said, "it's shown as occurring in July, but / think we should push it off to August or September."
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 3 of 13
8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) Chief Cash spoke about the recent homicide. The PD initiated a missing person report. The whole team worked on this case. They receive numerous accolades. The San Diego Police Department was able to identify the person and what had happened. They asked to meet with our homicide unit which is our whole police force. Everybody came out to support the family. There was witness assistance. Some of the family is on the other side of the border. City Council members are helping.
Some are helping behind the scenes.
A shout-out to Louis Navarro who is at home on hospice. He is a veteran...all stay connected.
Trailer ordinance...big trailers. Will work on bringing some suggestions to the City Council. This will be a city-wide thing, not targeting any particular area. Will be working on issues. We see positives...moving thing along...cleaner streets.
For the 4th of July holiday, there were 7 cases/citations, which occurred on fireworks saved for and set off on July 5th. Our city attorney is helping on these cases.
A 'thank you' to Finance and the City Council for accepting the donation for a generator and then going ahead to purchase it. We have a volunteer who will put it in.
CM Lizalde said, "I want to acknowledge and thank the Public Safety Department. We've had a unique situation. Everyone's stretched thin. But officers are remaining, doing their daily duties.
Situation has been handled well."
PUBLIC HEARING
9. Review and approval of Draft Housing Element for review by Housing and Community Development (HCD) and adopting of Resolution No. 2023-61.
Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive a presentation from staff and consultant; and b. Conduct a public hearing; and
C. Direct staff to transmit the Draft Housing Element to HCD for the required 90-day review; and d. Direct consultant to prepare and appropriate draft environmental document to address any impacts created by adopting of the Draft Housing Element.
Mr. Appel gave a brief background explaining that the City Council entered into a contract with Dr.
Cornelius Nuworsoo of De Lapide & Associates to prepare the 2023-2031 Housing Element. This followed the adoption of the 2042 General Plan in November 2022. On January 11, 2023 and June 22, 2023, public forums were conducted to provide information to residents and interested agencies July 11, 2023 City of Guadalupe Council Meeting Minutes Page 4 of 13 of the changes that were planned for the draft document. The draft Housing Element was put for public review from May 30 to June 30, 2023.
The presentation was then turned over to Dr. Nuworsoo via zoom. What follows are the highlights of his presentation:
The California Government Code requires that Housing Elements identify and analyze both existing and projected housing needs. The project is the 6' Cycle 2023 to 2031 Guadalupe Housing Element.
State law requires that all portions of the General Plan be internally consistent. The City's new 2042 General Plan covers thirteen key topics which affect various aspects of life. The General Plan has four optional elements including economic development, public services and facilities, community design, and health. The Housing Element builds upon the other elements and is consistent with the policies in the General Plan. As the Housing Element is updated through time, it should maintain internal consistency with the General Plan.
During the General Plan process, cities and counties in California must provide opportunities to involve residents in the community planning process to ensure that policies reflect the aspirations of the community. This housing element is a product of broad community participation, including workshops, hearings and public meetings. On issues with housing, three (3) top priorities in order of important are cost and affordability, homelessness, and options or housing choices.
On priorities for general housing types, preferences are single family units, duplexes and small apartment complexes. On affordable housing types, apartments and other multi-family units are ahead of accessory dwelling units (ADUs). Other important housing involves special needs housing, such as for farmworkers, senior housing, single parent housing and disability housing. Future housing locations include the Gularte Tract, downtown mixed-use corridor and the Pasadera area.
Regarding the outgoing 5th Cycle of the Housing Element, SBCAG allocated 50 housing units broken down into five (5) income groups, labeled as Extremely Low, Very Low, Low, Moderate, and Above Moderate. Guadalupe has met and exceeded its housing allocation for the 5th Cycle now ending.
Not only did Guadalupe fully meet its allocation for the 5th Cycle, but the City also exceeded it substantially in some of the income categories and did not lag in any category. Guadalupe produced twelve times the RHNA allocation for moderate and above moderate categories with the help of the Pasadera development. For the lower income categories, the City fulfilled the housing need for a total of about 120 units with People's Self-Help construction and the Escalante Meadows development.
The current RHNA (Regional Housing Needs Assessment) is for the 6th housing element cycle and covers a period of 8.5 years from June 30, 2023 through December 31, 2031. For this period, SBCAG assigned 431 units to Guadalupe across the five (5) income levels. Indications are that Guadalupe is poised to meet its new RHNA Allocation under this 6th cycle.
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 5 of 13 The General Plan proposes a mix of low-density, medium-density and high-density housing concentrated in four areas: 1) Obispo Street Neighborhood (east of Obispo St. and south of 4th St.); 2) downtown mixed-use corridor; 3) Gularte tract, and 4) Pasadera development. Implementation of the programs in the Housing Element would provide sufficient housing sites to accommodate the City's fair share of housing in various affordability brackets.
The City has been typically below the recommended vacancy rate of 5 percent, which would indicate that Guadalupe residents have limited choices of housing and mobility. However, the City has kept the production of lower-income housing at part with this allocation over the previous two cycles.
Incidents of homelessness is relatively low in the City. There is a favorable assessment of fair housing in the City.
The next major task is the environmental documentation for the New Housing Element. The purpose is to assess whether policies and programs of the f'h Cycle 2023 to 2031 Housing Element are consistent with the General Plan programs and actions.
Dr. Nuworsoo concluded his presentation and turned the discussion back to Mr. Appel who asked if the City Council had any questions. No questions were asked.
Public Hearing opened at 6:50 p.m. Public Hearing closed at 6:51 p.m.
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adopt Resolution No. 2023-61 to transmit the draft 6* Cycle Housing Element to the State Department of Housing and Community Development for 90-day review. Roll Call: Ayes: 5 Motion passed.
Motion was made by Council Member Lizalde and seconded by Council Member Costa, Jr. to direct consultant to prepare an appropriate draft environment document to address any impacts created by adoption of the Draft Housing Element. Roll Call: Ayes: 5 Motion passed.
10. Completion and Close-Out of CDBG FY 2017 Grant Project: Le Roy Park and Community Center and City of Guadalupe Community Resilience Plan.
Written report: Tiffany Gonzales, Community Development Director, LADG Recommendation: That the City Council hold a public hearing seeking community input on the completion of the City's Community Development Block Grant (CDBG) FY 2017 Grant Project: Le Roy Park and Community Center and City of Guadalupe Community Resilience Plan, adopt Resolution No. 2023-62 for the approval and acceptance of the City of Guadalupe Community Resilience Plan, and adopt Resolution No. 2023-63 for the approval and acceptance of the completion and closeout report of the City of Guadalupe's CDBG FY 2017 project/contract prior to the close-out of the grant as required by the Community Development Block Grant close-out process.
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 6 of 13 Ms. Tiffany Gonzales recapped the approval of the CDBG grant for Le Roy Park and Community Center, the community participation, and the funding and construction process. In the original grant application, the City requested $4.4M for the rehabilitation of Le Roy Park and the Community Center and assistance to develop a community resilience plan. LADG was awarded a contract with the City on October 9, 2018, to administer the grant and prepare the City of Guadalupe Community Resilience Plan, a requirement of the grant. The groundbreaking event was held on July 24, 2020. The project was awarded an additional $900,000 in October 2020 bringing the total amount in awarded funds to $5.4M to complete Phase 1 of the project.
In May 2022, the City was awarded an additional $1.7M from the United Staes Department of Agricultural Development to complete Phase 2 of Le Roy Park and Community Center. A ribbon cutting ceremony was held on in June 2022 for the completion of Phase 1 of the Le Roy Park and Community Center construction project.
As for the Community Resilience Plan, an introductory presentation to the City Council occurred on February 26, 2019. Leadership and stakeholder meeting were held that same year, but the effort was put on hold with the onset of the COVID-19 pandemic. Outreach efforts were restarted via zoom completing an extensive community participation. Because of the pandemic and staffing changes/shortages within LADG, the planning process slowed down. However, after a draft plan was completed and available to the public for comments. On April 25, 2023, the City Council approved and adopted the City of Guadalupe Community Resilience Plan. However, public notice needed to be given about the recommendation of the City Council for its final approval and adoption of the plan. This is a requirement of the State CDBG, and it was not done.
Along with a list of Assets and Impediments and a comprehensive list of community data, the City of Guadalupe Community Resilience Plan has some recommendations directed at the community, not just City staff or the City Council. While some recommendations would require the City to implement, the community-based organizations could pick up others.
Guadalupe's residents are benefiting from the rehabilitation of the Le Roy Park and Community Center and the Community Resilience Plan. The Boys and Girls Club, Ron Estabillo Club House and park are functioning and serving the youth of Guadalupe.
Of the funded $5.4M, 99.7%, or $5,386,499 of the grant was expended, with $13,510 (.3%) to be disencumbered. Usage/rental fees of the park and community center are expected to help generate some revenue for the City.
Public Hearing opened at 7:06 p.m. Public Hearing closed at 7:07 p.m.
Motion was made by Council Member Hernandez and seconded by Council Member Robles to approve and adopt Resolution No. 2023-62 regarding the City of Guadalupe Community Resilience Plan and adopt Resolution No. 2023-63 for the approval and acceptance of the completion and closeout report of the City of Guadalupe's Community Development Block Grant (CDBG) FY 2017 project/contract prior to the closeout of the grant as required by the CDBG Program closeout process. Roll Call: Ayes: 5 Motion passed.
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 7 of 13
REGULAR BUSINESS
11. Fiscal Year 2021-22 Audited Financial Statements, Single Audit Report, and GANN 2022 Agreed- Upon Procedures.
Staff Report: Janice Davis, Finance Director
Presentation: Mitesh Desai, Badawi & Associates
Recommendation: That the City Council receive and accept the City of Guadalupe Financial Statements for the Year ended June 30, 2022, along with the Independent Auditor's Report, as well as accept the Single Audit Report for 2022 and the GANN 2022 Agreed-Upon Procedures.
Mr. Mitesh Desai, CPA and auditor from Badawi & Associates, the City's outside auditing firm, gave a presentation for the fiscal year ending June 30, 2022. Below is a summary of that presentation:
The areas of the primary audit emphasized the City's revenues and receivables, pension and OPEB (Other post-employment benefits, such as retiree health insurance), and internal controls. Regarding assets and deferred outflows of resources, Mr. Desai emphasized an increase in capital assets for year 2022 over the last two years due to the completion of Phase 1 of the Le Roy Park project.
On the General Fund, it was noted that the "unrestricted fund balance as a % of total expenditures" for year 2022 was 5.22%, leaving a balance of 0.63 number of months. The number of months is recommended to ideally be between 2-4 months. Mr. Desai stated that the City is a "going concern" and in a challenging situation. He emphasized that the General Fund may need some action.
The City's annual pension contribution increased in 2022. Mr. Desai said that CaPERS had a large investment loss. It would take time to take effect to smooth out the City's contribution over time. If CalPERS had a higher investment return, employers would have to contribute less. The City's OPEB plan relative to healthcare trend rate was higher in 2022.
Required communications were highlighted relative to the auditor's responsibilities and the city management's responsibilities. Mr. Desai stated that preparation of financial statements is the City's responsibility. The auditor will audit, not prepare but can help with certain safeguards.
Evaluation of the City's internal controls and compliance with laws, contracts and grants was emphasized.
Although Mr. Desai did note the delay in the completion of the audit was due, in part, to turnover in the Finance Department staff, he did say that there were no difficulties in completing the audit. Of importance were the disclosures noted as "sensitive" affecting the City's financial statements. Those were 1) cash and investments; 2) capital assets; 3) employee retirement plans; 4) OPEB; 5) "Going Concern", and 6) Successor Agency (former Redevelopment Agency). Significant adjustments were proposed to correct revenue recognition and interfund transactions.
Mr. Desai emphasized again that a material weakness is the "Going Concern". Significant deficiencies cited were 1) journal entries which need to be reconciled at the end of the year; 2) July 11, 2023 City of Guadalupe Council Meeting Minutes Page 8 of 13 deposits payable; 3) closing procedures, and 4) written policies and procedures for grants. The auditor will be working with Finance on new GASB statements for years 2023, 2024 and 2025.
Ms. Davis commented on the "Going Concern" statement. She said, "We need to look at our reserves. As part of our budget, we need a recommendation on how to have the 2-4 months on the books."
Mayor Julian added, "Creating policies, staffing..." Ms. Davis said, "With Tyler, some procedures can be put in place...need to segregate duties in the department. We want to get procedures on the books."
Motion was made by Council Member Lizalde and seconded by Council Member Robles to accept the Fiscal Year 2021-2022 audited financial statements, single audit report, and GANN 2022 agreed-upon procedures. Roll Call: Ayes: 5 Motion passed.
There was a brief break in the meeting at 7:42 p.m. Meeting resumed at 7:49 p.m.
12. New job description and classification of Finance Clerk, regular, part-time (non-benefit) position in the Finance Department.
Written report: Tegnear Butler, Human Resources Manager Recommendation: That the City Council adopt Resolution No. 2023-64 approving the classification and job description for the regular, part-time Finance Clerk position in the Finance Department and authorizing staff to initiate recruitment.
Mr. Butler gave a brief background on the request for a fourth staff member in the Finance Department. For years the department had two full-time Account Clerks handling the operations side of the department, such as accounts payable, receivables, utility billing, building permits, etc. A 30 hours per week, regular, part-time position was approved and added to the department in early 2023.
The request for this new regular, part-time position, scheduled at less than 20 hours, is needed to accommodate the traffic at the counter/window in Finance, as well as the recommended change in "open hours", from the current 8:30 a.m. to 4:00 p.m. to 9:30 a.m. to 5:30 p.m. It's estimated that about 55% of those billed come to the counter/window for utility payments. This fourth staff member would primarily handle the walk-ins allowing the other staff members to focus on other responsibilities. Mr. Butler did mention that the staff member hired in a part-time, 30 hours per week position earlier this year was now working ten additional hours per week or full-time. He said that the request to change that position to full-time would officially be requested at the July 25th City Council meeting.
CM Lizalde asked, "Two full-time staff...one part-time now full-time. Is that right?" Ms. Davis said, "There's a high demand for other hours, more than 30 hours. Short staff. Have window open on Fridays. We needed the part-time person to open but there are other duties, too. There'd be cross- training, cover for each other. The additional staff would open the window until 5:30 p.m. Staff would have to be here until 6:00 p.m."
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 9 of 13 CM Costa, Jr. asked, "Is there something in the union contract that says if an employee works more than part-time, they automatically become full-time?" Mr. Butler said that he would have to review the contract to see if there was any provision that addressed CM Costa, Jr. 'S question. CM Costa, Jr. then asked, "How many people work the window now?" The answer was "3".
CM Costa, Jr. said, "Open window...30 hours to accommodate working the window. Now you're asking for another person?" Ms. Davis responded, "Current staff can't accommodate the new hours which go beyond 4:30 p.m. No staff can work here for the window to be open to 5:30 p.m. then staying to 6:00 p.m. to close."
CM Lizalde said, "Looking at the reverse...look at full-time, then see how that works out." Ms. Davis said, "I need new part-time position for the new hours, opening until 5:30 p.m. requirement, Monday through Friday. City Council has requested to go until 5:30 p.m." CM Costa, Jr. then asked, "Why can't the part-time person now do that?" CM Lizalde added, "Go back to part-time." Ms. Davis said, "No, I need her full-time. We have other options for payment. I need part-time if we have to have window open until 5:30 p.m."
Mr. Bodem said, "This position will be funded through Enterprise funds. The full-time position is funded that way, too."
Ms. Davis then said, "I'm the only other person with this part-time person but that's not guaranteed." Mayor Julian said, "Having a part-time person alone isn't good. Why 5:30 p.m.?" CM Costa, Jr. said, "City Council talked about this before...staying open until 5:30 p.m. to accommodate our residents." CM Lizalde asked, "With the current staff, can they stay until 5:00 p.m.?" CM Costa, Jr. said, "This is your job...outside of work...adjust their schedules." Ms. Davis said, "Employees have children and can't stay that late." To that response, CM Costa, Jr. said, "Have to make work and life choices." Ms. Davis then said, "They'II resign if hours can't be accommodated. We have long-term employees that we don't want to lose."
Mr. Butler added, "When the Finance Director had to change hours to 5:30 p.m. and staff was told, morale went from positive to negative." CM Costa, Jr. said, "Yes, it's a change. Something that has to be done. Our community is asking for this change. There's a safety issue, though." CM Lizalde asked, "Could we do a trial? A one-month trial to set up a schedule. Then come back and evaluate future needs. I'd date to go through hiring a part-time person...then run a risk for minimal foot traffic. Maybe look at scheduling late opening on a rotational basis." Ms. Davis said, "Staff is aware of hours."
Mayor Julian asked, "What's the total financial package? This will be covered by Enterprise funds.
When you come to a job, it's your job. We're getting hammered with residents complaining about the window not being open. Let's move with this request. You should have been presenting the move to full-time position before this new part-time position." July 11, 2023 City of Guadalupe Council Meeting Minutes Page 10 of 13 CM Robles said, "We'd need more than one month to evaluate the new schedule. Maybe would need 3-6 months to really evaluate the need to change." Ms. Davis said, "The staff can't accommodate the new hours. They're aware of what the City Council wants." Mr. Bodem added, "The 30 hours person is getting full-time benefits. This part-time position - no benefits." CM Lizalde said, "Even if the part-time person is here, how is that person being backed up?" Ms.
Davis said, "Give the staff options. I let them be aware that this is being pushed by the City Council.
We'll try to accommodate." CM Lizalde then said, , "If the intention is to have the part-time person stay late, how to then staff? Not sure if this will be a long-term approach. If we move forward, the part-time position is not a stand-alone person. It's in addition to the team. The change in hours to stay open until 5:30 p.m. is not the will of the City Council...it's a business need for the community." What followed was a discussion of the schedule of the current staff. There was a concern about not taking a lunch break. A question arose if the staff working a 9/80 schedule could be a problem now.
CM Lizalde offered, "A 9/80 schedule can be difficult with clerical staff." Mayor Julian then said, "We need to analyze this further. I believe you need another full-time person." CM Costa, Jr. asked about the current schedule that the window is open, which is 8:30 a.m. to 4:00 p.m., Monday through Thursday. Ms. Davis said, "If you want the window opened earlier, we can do that."
CM Hernandez said, "We should hold off on the part-time position." Mayor Julian added, "You need another full-time person...need coverage. You need to bring the current part-time position which you want to make full-time back at the next meeting." Direction was given to table this new part- time position for now."
13. FUTURE AGENDA ITEMS
Mayor Julian: State of the City, schedule as a special meeting the latter part of August, after the budget has been approved.
Hannah Sanchez:
-Fee Schedule - schedule for August 8th meeting
-Joint Use Agreement with School District - schedule for August 8th meeting -Recreation & Parks Commission: Abandonment issue (Commissioner not attending meetings) - schedule for July 25th meting
Todd Bodem:
-LCW contract extension - schedule for July 25th meeting -Retro Cell Tower extension - schedule for July 25th meeting
14. ANNOUNCEMENTS - COUNCIL ACTIVITY/COMMITTEE REPORTS
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 11 of 13 CM Hernandez: GVPAC (Guadalupe Visual & Performing Arts Center) with the support of the City of Guadalupe welcomed the Japanese American Citizens League (JACL) from Thousand Oaks in Ventura County. Naomi Hirahara spoke about Japanese Americans, family, values and Japanese history in Guadalupe. Mayor Julian said, "There's a large Japanese community down south. The Japanese built the Royal Theatre. There was a strong Buddhist softball team here. There's a book about the Japanese here in Guadalupe. The group toured the Royal Theatre afterwards. Lunch was a bento box for each person."
Mayor Julian: On July 12th at 10:00 a.m., there will be a meeting with SBCAG, north and south county.
The big item will be with Cal Trans - how to fund Hwy 166 and Hwy 1. There are two options: 1) do the railroad tracks side, which does not include Pasadera/Obispo Street, or 2) do all sides, the whole gamut. We're looking at doing the whole project which will cost $31M, of which $12M is from Pasadera.
15. ADJOURNMENT TO CLOSED SESSION MEETING
The one item to be discussed in closed session was "Conference with Labor Negotiators".
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn to closed session. 5-0 Motion passed. Meeting was adjourned to closed session at 8:38 p.m.
16. Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: Service Employees International Union (SEIU), Local 620; Guadalupe Police Officers Association (POA)
17. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn to open session. 5-0 Motion passed.
18. CLOSED SESSION ANNOUNCEMENTS
There was "no reportable action".
19. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Lizalde to adjourn meeting. 5-0 Motion passed. Meeting adjourned at 9:26 p.m.
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 12 of 13 Prepared by:
прол
melia M. Villegas, City Clerk Ariston Julian, Mayo
July 11, 2023 City of Guadalupe Council Meeting Minutes Page 13 of 13