Agenda packet — Guadalupe City Council, March 12, 2024

March 12, 2024 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, March 12, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to make a comment during Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, March 12, 2024.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:30 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Vacant
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE
March 12, 2024 City of Guadalupe Council Meeting Agenda Page 2 of 4

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor.

Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CONSENT CALENDAR (A-F)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve the Minutes of the City Council regular meeting of February 27, 2024.

C. Adopt Resolution No. 2024-17 accepting a grant deed on behalf of the City from the Successor Agency to the Redevelopment Agency of the City of Guadalupe for a parcel located at 303 Obispo Street.

D. Adopt Resolution No. 2024-18 authorizing the City to enter into a Cooperative Agreement with Santa Barbara County Association of Governments (SBCAG) to receive funding from Measure A for the 11th Street Safe Routes to School Project.

E. Adopt Resolution No. 2024-19 approving Amendment No. 3 to the original agreement with Andrew Goodwin Designs (AGD) to complete additional design work to add capacity to the types of uses for the Royal Theater.

F. Accept the February 2024 Financial Report

MANAGEMENT REPORTS

7. CITY ADMINISTRATOR REPORT: (Information Only)
A. City Administrator report for March 12, 2024
B. Planning Department report for February 2024
C. Building Department report for February 2024
D. City Engineer’s report for February 2024
March 12, 2024 City of Guadalupe Council Meeting Agenda Page 3 of 4

8. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) A. Code Compliance report for January 2024

9. RECREATION SERVICES MANAGER (Information Only)
A. Recreation and Parks report for February 2024

REGULAR BUSINESS

10. Council Seat Vacancy.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council:

1. Interview all interested city residents and appoint one (1) candidate to serve the remainder of the vacant Council seat (expiring on December 10, 2024), effective immediately; and

2. Swearing in of newly appointed official.
• City Clerk will administer the oath of office.

11. Grants Administrator Job Description.

Written report: Amelia M. Villegas, Interim Human Resources Recommendation: That the City Council adopt Resolution No. 2024-20 approving the position description for Grants Administrator and authorizing the recruitment process.

12. Mid-Year Budget Review for Fiscal Year 2023-2024.

Written report: Janice Davis, Finance Director
Recommendation: That the City Council adopt Resolution No. 2024-21 approving budget amendments to the FY2023-2024 budget and making changes to the allocation of ARPA funds.

13. Compensation increases for City Officials and stipend for Recreation and Parks Commissioners.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council introduce on the first reading, and continue to its meeting of March 26, 2024, for second reading and adoption, Ordinance No. 2024-516, increasing Council members salaries and providing for additional compensation for the Mayor, and adopt Resolution No. 2024-22 providing a per meeting stipend to Recreation and Parks Commissioners.

14. FUTURE AGENDA ITEMS

15. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

16. ADJOURNMENT TO CITY COUNCIL CLOSED SESSION
March 12, 2024 City of Guadalupe Council Meeting Agenda Page 4 of 4

17. CLOSED SESSION AGENDA
Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: International Association of Fire Fighters (IAFF), Local 4403

18. ADJOURNMENT TO OPEN SESSION MEETING

19. CLOSED SESSION ANNOUNCEMENTS

20. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 7th day of March 2024.
______________________________
Todd Bodem, City Administrator

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, March 26, 2024, at 6:00 pm / Regular Meeting
9th Street Bridge Mural Painting Proposal Arnulfo & Stephanie Presentation Second reading of Ordinance No. 2024-516 City Attorney Consent Calendar Tuesday, April 9, 2024, at 6:00 pm / Regular Meeting
Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Joint Meeting with the School Board New Business
SBCAG Update on Black Road/166 Construction SBCAG Presentation CAL OES Grant Finance Department New Business
November 2024 General Election Resolutions City Attorney Donate Life Proclamation 4/23/2024 W. Scott Burns Proclamation Todd Bodem
February 27, 2024 City of Guadalupe Council Meeting Minutes Page 1 of 12

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, February 27, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Vacant
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM”, for “Council Member”, will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

CM Robles mentioned the passing of a long-time Guadalupe resident, Rick Quintana, who was 60 years old. Condolences were offered to his family. CM Robles asked for a moment of silence.

4. AGENDA REVIEW
Mayor Julian asked that Item #13. Council Seat Vacancy, be moved right after Item #11.

Implementation of various programs from the 2042 General Plan.

5. PRESENTATION
• Waste Management
Ms. Liz Gomez gave a brief summary regarding changes in services. She said that last August, the agreement with the City was extended making sure that all services were being provided to all customers, residential and commercial. The green container is collected weekly. Customers must have all three (3) containers, gray, blue and green. Waste Management will audit on a regular basis. 125 residential customers did not have green containers. Arrangements were made to have the green containers delivered at no extra charge.

For Cal Recycle, she is the contact for Guadalupe. Customers were picked at random to see if they had all three (3) containers. If customer doesn’t produce much waste, they can sign a waiver. They want to ensure that customers are compliant with AB1383 and Guadalupe is taken care of. Looking Agenda Item No. 6B
February 27, 2024 City of Guadalupe Council Meeting Minutes Page 2 of 12 to add another recycling coordinator in Guadalupe to educate what waste/recycle goes in what container. A newsletter will be sent out. Customers can dispose of food scraps in green container.

She said if anyone had questions or concerns to contact her.

Mayor Julian asked, “When did the green waste start?” Ms. Gomez said, “At the time of the new agreement. Waste Management will start monitoring. State requires us to take a certain percentage of residential and commercial customers to change behavior to ensure that each container is used correctly. It’s an ongoing educational program.” The mayor asked, “Every week is green waste?” Ms. Gomez said, “Yes, it’s in place now…now that food waste can go into the green container.”
A member of the audience, Grace Bubulka, asked to speak. She said, “I’ve lived here for two (2) years now. I got three (3) bins right when I moved here. My first reaction was ‘I’m only 5’2”…the containers are tall. I contacted Waste Management, asked and got a smaller gray bin but not a green one. It takes me about three (3) months to fill the green and blue containers. I’m paying for large containers when I need smaller ones.” Ms. Gomez said, “We’ll work on it to see what we can do about that.”

6. COMMUNITY PARTICIPATION FORUM
Deek Segovia, Chapter 982, Vietnam Veterans of America. Mr. Segovia said, “I have three (3) things I want to talk about:

1. At the Veterans Building, the rack of tables is gone. Did the City use them?

2. Two (2) television sets are gone from there, too. Things are missing out of the hall. I want to make sure that the City knows about all of this. At the Veterans Memorial Plaza, would look to see if a trash receptacle could be placed there. We have benches there but no trash can.

3. There are still untruths going on in Guadalupe about the City Council being anti-veterans.

People still have that misconception. I tell them the truth. The City Council, even before this one, has always been veteran friendly. I don’t know how to stop it…just do it individually.

We’ve always been treated above board.

Mayor Julian said, “The City Council supports veterans. Rumors fly around like flies. Our commitment is strong. Keys…the City, American Legion and Vietnam Vets should have. Nothing should be missing.” Mr. Segovia said, “If someone had receipts for the televisions, then ‘ok’ to go to the City to say they’re taking them. The City is being taken advantage of. Somebody is feeling entitled.” The mayor said, “This information is new to me. We’ll look into all of it.

Mr. Jerry Kaufman said, “Again concerning the Veterans Building. We’ve taken on a project of cleaning the floor there, buffed it. Not saying they’re not clean. There are locked cabinets and the door to the lounge in the back is locked. We’re not having access. Reminder, the lounge could be a big addition to renters. He also mentioned that there is a small freezer in the kitchen and that maybe the City has some use for it. It’s in the way…was in storage.” Mayor Julian said, “I thought 982 has access to the lounge. The City has to have access to the whole facility. Still working on issues on the building.” Mr. Kaufman acknowledge that.

February 27, 2024 City of Guadalupe Council Meeting Minutes Page 3 of 12 (At the 1/23/24 City Council meeting, a proclamation recognizing January as “Human Trafficking Month” was read.) Griselda Vega said, “I am the Outreach Presenter with the North County Rape Crisis and Child Protection Center. Ms. Allison Wales was unable to attend your last meeting, and I’m here tonight in her place. January was National Human Trafficking Awareness Month.

Recognizing January as National Human Trafficking Awareness Month is a significant step in promoting understanding and mobilizing efforts against trafficking. I am here to remind everyone that trafficking does exist in our community and more often than we want to admit, our children that attend our schools are trafficked and victimized. In Santa Barbara County, victims are often trafficked by the ‘boyfriend or family member’.

For the last 50 years, the Center has focused on education and advocacy. It is important to raise awareness about human trafficking, and initiatives like the Santa Barbara County Human Trafficking Task Force that play a crucial role in addressing this issue. The Center has been involved since 2013 with this collaborative. We are a partner at this table because CSEC, (Commercially Sexually Exploited Child), and sex trafficking are a sexual trauma that survivors must learn to cope with over time. Trafficking is not a new phenomenon, but the efforts to educate our community as well the professionals that serve these survivors – such as law enforcement, medical personnel – reflect a sustained effort to combat trafficking and the myths that surround it. The vast majority of victims that are sold for their bodies are from our county and those that are buying them are from here as well.

While our young women are vulnerable, it is important to remember that men and boys, as well as LGBTQ individuals, foster care youth, and those with domestic violence backgrounds are vulnerable to trafficking and this fact simply emphasizes the diverse range of victims. Thank you for this recognition and your continued support of the Center.”
Mr. John Watanabe and Mr. Jeremy Gomez, from ‘Touch of Style’ spoke saying, “The Touch of Style car club would like to thank the City of Guadalupe for the continuous support of events sponsored by our car club here in this great community. Our biggest event is our annual ‘Show and Shine’ toy drive. As you know, this event not only brings smiles to our members but also to many needy children at Christmas time. This event is supported by countless community members and it supplies many toys for many children in need. Hopefully, we will be able to continue this for many years to come.

Touch of Style was formed in June of 1974 as a family-oriented car club so that members would be able to spend quality time with family, friends and also provide a platform to show off their custom cars at shows. This also gave many in the club a chance to get involved in activities that support the City of Guadalupe such as the ‘Show and Shine’ toy drive.

This year, 2024, makes our 50th anniversary as a club and we are hosting a celebration with car club member families here at the Guadalupe YMCA facility. The car club will be responsible for setup and clean-up of the facility and, therefore, we would like to ask the City Council for a waiver or reduction of fees required for the rental of the facility.” February 27, 2024 City of Guadalupe Council Meeting Minutes Page 4 of 12 Mayor Julian said, “It’s the ‘Boys & Girls Club’ facility. We’ll work with the Boys and Girls Club.

We’ll talk with them. The Council has no problem. What’s the date of the celebration?” Mr. Gomez said that it is June 22nd. CM Hernandez asked, “How are the toys distributed?” Mr. Watanabe said, “Through the ACES Program, Police Department, El Padrecito…they’re spread throughout the City.”

7. CONSENT CALENDAR (A-E)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending February 19, 2024, and ratify payment of warrants for the period ending February 5, 2024.

C. Approve the Minutes of the City Council regular meeting of February 13, 2024.

D. Adopt second reading of Ordinance No. 2024-515 making technical (nonsubstantive or minor) amendments to the Guadalupe Municipal Code (GMC).

E. Adopt Resolution No. 2024-17 accepting a grant deed from the Successor Agency to the Guadalupe Redevelopment Agency of the City of Guadalupe for a parcel located at 303 Obispo Street and authorizing the granting of an easement deed to Pacific Gas and Electric Company (PG&E) to allow service to the new electric vehicle charging station at 303 Obispo Street.

Mayor Julian said that City Attorney Sinco requested that Items #7.D. and 7.E. be pulled.

Motion was made by Council Member Hernandez and seconded by Council Member Robles to approve the balance of the Consent Calendar. 4-0 Motion passed.

Item #7.D. Adopt second reading of Ordinance No 2024-515. City Attorney Sinco said that there was a clerical error on the first line under the ordinance heading. It reads: “The City Council of the City of Santa Maria…”. It’s been corrected on the copy I signed.” Item #7.E. Adopt Resolution No. 2024-17 regarding parcel located at 303 Obispo Street – City Attorney Sinco began to explain that there were changes to be made to the resolution and grant deed. He explained those changes then asked if the Council wanted to make a motion to approve the resolution with the stated changes or did the Council want to have this item brought back with a clean copy. Council asked to have the item brought back.

Motion was made by Council Member Robles and seconded by Council Member Costa, Jr. to approve Item #7.D. 4-0 Motion passed.

February 27, 2024 City of Guadalupe Council Meeting Minutes Page 5 of 12 Item #7.E. – No action taken. This item will be brought back to the next meeting, per the request of the City Council.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR REPORT: (Information Only)
Mr. Bodem mentioned a few items: 1) Thursday, 2/29, Wendy Stockton, Assistant City Attorney, will do Public Records training for key staff who handled such requests; 2) Tuesday, 3/5, 34th Street Consulting Group will have a two-hour team building training for all city staff. This is done through CJPIA at no cost to the City, and 3) Safe Routes to Schools Grant for sidewalk – 2/16, we submitted our application. Letters were received, such as from the mayor, the School District Superintendent and Assemblyman Gregg Hart provided a letter.

9. DIRECTOR OF PUBLIC SAFETY REPORT: (Information Only) A. Police Department report for January 2024
B. Fire Department report for January 2024
Chief Cash said, “After input, the Police Department developed a refrigerator magnet which shows the number to call after hours for police assistance. With the help of Finance, approximately 2,000 magnets will be put with the water bill. If successful, the magnet can be distributed to the community. The water bills will go out this Friday, 3/1.”

10. INTERIM HUMAN RESOURCES MANAGER (Information Only)
A. Human Resources report for January 2024
Ms. Villegas reported that four (4) new employees were hired in January: two (2) in the Police Department and two (2) in the Wastewater Department. Interviews were held for the Recreation Services Manager vacancy with no decision to date. The HR Manager position has been filled with the individual to start on March 18, 2024. Ms. Villegas said there would be a brief transition period. The Public Works Director position has been posted with several resumes received to date.

The Maintenance Worker position had a large applicant response. Interviews were held early in February. A decision has yet to be made. There is one police officer candidate currently going through backgrounds.

A new job description, Senior and Community Center Activities Coordinator, was approved and is posted. Another new job description, Grants Administrator, is being developed and targeted for the 3/12/24 agenda.

REGULAR BUSINESS

11. Implementation of various programs from the 2042 General Plan.

February 27, 2024 City of Guadalupe Council Meeting Minutes Page 6 of 12 Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council provide direction to staff to begin implementing the 2042 General Plan Programs.

Mr. Appel said, “Earlier this month, I asked the Council to review the 43 programs identified in the approved 2042 General Plan and to identify priority programs. The staff report identifies those prioritized programs. I now need direction on the identified programs.” CM Hernandez asked, “Timelines. How do they work?” Mr. Appel said, “The consulting firm had timeframes, such as six months, one year, five years. I changed to three-year timeframes. So just to be safe, three (3) years.”

12. Compensation increases for City officials.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council consider compensation increases for City officials and provide appropriate direction to City staff.

City Attorney Sinco gave a brief background on this item: At the November 8, 2022 Council Meeting, the City Council considered an item to increase the monthly salary of $150 per month paid to the City elected officials. That amount had been set in 1986 and had not been increased since that time. There was also discussion then of a stipend for the Recreation and Parks Commission members. The motion to increase salaries for all elected City officials failed on a 2-3 vote. The stipend was not discussed. In 2023, Governor Newsom signed legislation (SB 329) effective as of January 1, 2024, authorizing salaries for elected and appointed officials to be adjusted for inflation.

The discussion tonight was whether salaries should be increased and, if so, by how much. Before SB 329 was passed, the maximum amount for council member salaries was $300 per month. Under SB 329, the City Council is authorized to increase its salary up to the maximum amount of $950 per month. Any salary increase for a city council member may only take effect when at least one member of the city council commences a new term. In the City’s case, that date would be midDecember 2024 before a salary increase would take effect.

Currently, the Mayor, Council Members, City Clerk and City Treasurer all receive the same salary amount, $150. It is legal that the mayor may receive more than the council members. The City Clerk’s and City Treasurer’s salaries are determined by the City Council. Staff assumes that any increase the Council approves for itself will also be given to the City Clerk and City Treasurer. No decision is required tonight. This is an open discussion. An increase can go as high as $950 or decline to increase salaries at this time.

At this time, Mayor Julian noted the council members have four-year terms that are staggered as follows:

CM Robles: term is up in December 2024
CM Costa, Jr.: term is up December 2026
February 27, 2024 City of Guadalupe Council Meeting Minutes Page 7 of 12 CM Hernandez: term is up December 2026
Mayor Julian: term is up in December 2024
Vacant Seat: term is up in December 2024
The mayor reiterated that any salary increase change would be in December 2024.

CM Costa, Jr. suggested $500 for CMs, City Clerk and City Treasurer with $750 for the Mayor. He said, “The mayor should always have been higher than the others.” Chief Cash said, “For some of the people here…my schedule is 24/7. The mayor’s position works alongside me. I saw that during the flooding and storm. It’s disheartening because I get to see others in the County. They don’t do things that the mayor does here. People don’t see the behind-the-scenes support. That work should be recognized with compensation.”
CM Hernandez said, “I voted ‘no’ before but I see what the City Clerk and City Treasurer do.” CM Costa, Jr. said, “It’s not about the money. It’s about doing what’s right for the City. Making changes for the better for our community.” CM Hernandez then asked, “What about Santa Maria?” City Attorney Sinco said, “It was $1,706.90 in 2022. Even at $500, in 2022, city that paid less was Carpinteria…some others on the Central Coast.” Mr. Bodem said, “Some cities pay health insurance.” Mayor Julian said, “Solvang pays PERS retirement.” Mayor Julian then asked, “How much do we have in the bank?” Ms. Davis said, “Wasn’t in budget.

A couple things we weren’t accounting for, like interest, but there were the increases with SEIU and POA. If this happens next year, yes, it will be in the budget.” City Attorney Sinco said, “Based on $950, it would have been another $5,000 per month. Will come back with numbers for another meeting at $500 for CMs, City Clerk and City Treasurer and $750 for the Mayor.” Mayor Julian asked, “What about a stipend for the Recreation and Parks Commissioners?” CM Robles said, “When I was on that commission for eight (8) years, it was $25. We shot it down last time. We should compensate them for their troubles. And whoever is in the mayor’s seat should be compensated well.”
Mayor Julian said, “If I run and lose…this is what the mayor should be doing.” He then read “Mayor or, when required, Council Responsibilities” some of which are:
• Presides at regular and special council meetings
• Represents the city in intergovernmental and community relationships • Facilitates communication and understanding between elected and appointed officials • Assists the council in setting goals and advocating policy decisions • Signs most resolutions, ordinances and other legal documents required of the City of Guadalupe
• Reviews and may assign agenda items for regular and special meetings • Participates in Guadalupe Senior and Community Center Advisory Committee February 27, 2024 City of Guadalupe Council Meeting Minutes Page 8 of 12 City Attorney Sinco said, “In Santa Maria…recognized the mayor’s responsibilities. An ordinance drafted the Mayor’s responsibilities. Not everyone as mayor would do all of that.” CM Hernandez said, “$50 or $100 for the Recreation and Parks Commission members.” Both CM Robles and CM Costa, Jr. said, “$100 per meeting attended.” This item will be brought back to the next meeting.

13. Council Seat Vacancy.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council make an appointment to the City Council to fill the current vacancy from the list of persons who applied for a previous Council vacancy in December 2022.

City Attorney Sinco mentioned the process followed when CM Tony Ramirez gave his resignation from the City Council on October 25, 2022, with a resignation date of November 29, 2022. The City Council directed staff to solicit letters of interest from City residents no later than December 6, 2022 for the Council to consider at the December 13, 2022 Council meeting.

At the December 13, 2022 meeting, it was noted that there were five (5) residents who had submitted letters of interest: Courtney Cazenave, Justin Martin, Jesus Gomez, Clemente Moreno and Megan Lizalde. However, Mr. Martin had withdrawn prior to the meeting and Mr. Gomez did not attend the meeting. The remaining three (3) residents were interviewed with Megan Lizalde being selected to the fill the vacancy.

Mr. Bodem, City Administrator, received an email on February 9, 2024 from Ms. Lizalde stating she was resigning her position on the City Council effective immediately. There wasn’t sufficient time to have this item placed on the February 13, 2024 council agenda. Mayor Julian felt that those who had applied previously should be considered to fill the vacancy.

Both City Attorney Sinco and Mr. Bodem discussed the matter and recommended choosing from the four (4) people on the list for the previous vacancy. Four (4) people were contacted; one (1) didn’t reply. This vacancy’s term ends in December 2024. The person selected to fill this vacancy would need to file papers for the upcoming election, etc.

City Attorney Sinco said that the City Council is not required to make an appointment from this list.

He said there are two (2) options: 1) do as staff has recommended or 2) start the process all over again by following the prior process.” The timeframes for the prior process were then discussed.

City Attorney Sinco said, “The last time it took about six (6) weeks from start to finish. Having it completed now in less than four (4) weeks is tight.” Mr. Bodem said, “I received a call from CM Hernandez who thought that it would be more than just the list. After looking at the tape, it seemed there was a consensus just to do the list. I also received a call from another person expressing interest who is here tonight. Her name is Judy.” February 27, 2024 City of Guadalupe Council Meeting Minutes Page 9 of 12 Mayor Julian said, “My recollection, out of courtesy to contact the people on the list but to open it to others, too. It would be our shortcoming if we didn’t open it up. It’s been over a year since the process to fill the last vacancy occurred.” City Attorney said, “My mistake is that there wasn’t an alternative given. Five (5) coming back. Have Council give direction.” Mayor Julian then said, “Three (3) people submitted letters of interest. There were six (6) hands that went up in the audience here showing interest. We need to make sure we’re fair to everyone.

We would have a list of questions for those who applied.” City Attorney Sinco said, “If noticed on February 28th, receive letters of interest by March 7th. That would be eight (8) days. Give two (2) weeks to submit letters by March 15th or give three (3) weeks to submit letters by March 19th or March 20th. Have the applicants appear at the March 26th council meeting.”
Mayor Julian asked those in the audience who expressed an interest if they had time to submit a letter. The response was, “Yes”. City Attorney Sinco then said, “We’d need the letters…March 7th would be the date but we’d probably need by March 6th to be able to get the agenda out in time.” Mayor Julian said, “Do it. March 6th is the last date to get a letter submitted.” CM Hernandez asked, “Is there a public hearing forum?” The mayor said, “Create a letter and submit to organizations explaining the process and distribute via email.” City Sinco then said, “So I understand the direction. One week deadline, seven (7) days from tomorrow. Send email to organizations. Post website. Deadline passes…will have agenda item at the March 12th meeting and appoint then.” CM Robles asked if at the March 12th meeting, we could have those who applied given five (5) minutes or so to have them at the podium?” Mayor Julian said that there would be a list of questions to ask them at the meeting.

Ms. Courtney Cazenave asked, “This appointment is then just until December. You’d have to run for the seat again?” The mayor said, “Yes, the term for this vacant seat is up in December 2024. You’d have to run a campaign to be elected.”
CM Hernandez said, “I want to acknowledge and thank everyone who came tonight. It’s really important for our community. It’s an important conversation to have.” Mayor Julian said, “There are a ton of projects going on in the City. We need to have a full Council and those who are thinking outside the box in terms of what the City of Guadalupe needs.” CM Costa, Jr. said, “I’d like to piggyback on what CM Hernandez said. It’s good to see that people in our community who haven’t seen a flyer or anything but came to the meeting tonight.”

14. Approve a policy for external links on City of Guadalupe website that will be included in a more comprehensive “City of Guadalupe Website Policy”.

Written report: Philip F. Sinco, City Attorney
February 27, 2024 City of Guadalupe Council Meeting Minutes Page 10 of 12 Recommendation: That the City Council, by motion, approve a policy for external links on the City of Guadalupe website (set forth in full in this staff report) which will eventually be included in a more comprehensive policy for the City’s website.

City Attorney Sinco mentioned that Chief Cash was the initiator of this. There was a non-profit organization that wanted to post on the City website. He said that he told Chief Cash that we don’t have a policy to allow for that, no website policy. He said, “I want a policy that would cover the whole City website. Didn’t want the organization to post on our website.” We’re looking now at external links. The proposed external link policy for the City’s website would state: “The City website contains links to local, state, ad federal government agencies and to other, non-government websites. Links to external content on the City’s website will be permitted at the City’s sole discretion and place appropriately as determined by the City.” Some examples of acceptable sites would be:
• Other governmental agencies
• Public utilities serving the City, like gas, electric, cable television, etc. • Public schools or educational institutions
• Museums, libraries, historical organizations, bona fide organizations that would provide cultural resources to residents and visitors to the City • Organizations whose primary purpose is providing resources for businesses in the City • Entities and organizations whose primary purpose is to provide environmental, social or health care information and resources
City Attorney Sinco said, “The last item listed is the one that we’re discussing tonight. A more comprehensive policy will be forthcoming.” Mayor Julian said that this external linking will be a good service for our community.”
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to approve the external link policy on the City of Guadalupe website that will be included in a more comprehensive overall policy. 4-0 Motion passed.

15. FUTURE AGENDA ITEMS
No additional items were added to the Future Agenda Items other than those items noted in these minutes.

16. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Robles: Last week, we toured the Central Coast Processing plant on Obispo Street. They’re doing well…trying to get the carbon filtration system. They began at peak and are working with APCD.

February 27, 2024 City of Guadalupe Council Meeting Minutes Page 11 of 12 We’re starting the Bobcat wrestling program. There are 59 kids in the program. Last year there were 23. This is the biggest sports program out of McKenzie. We had a parent meeting last week to give a breakdown of what’s to be expected. We’re using the Ron Estabillo Clubhouse down at Le Roy Park.

Last Sunday at the Guadalupe Cultural Arts Center, we had our bonsai classes start with Mr.

Muranaka. The next meeting will be Sunday, March 17th.

CM Hernandez: Santa Barbara County has a new funding to develop a local Master Plan for Aging.

I currently serve on the Committee and will work to share information to the Mayor and Todd. We are a rapidly aging society. In Santa Barbara County we expect one in four people to be over the age of 60 by 2030. Older adults will diversify faster than any other group and will experience significant concerns including:
• 1 in 5 have a chance of developing dementia
• 1 in 3 will live with a disability
• 7 in 10 will need long term care in their lifetime
• 1 in 3 will struggle with poverty

The California Master Plan for Aging (MPA) is a blueprint to address aging across the lifespan. It affirms the priority of the health and well-being of older adults and people with disabilities.

Also, the Food Bank is hosting a Community Emergency Response training on March 1st and 3rd in Goleta. Future dates will be throughout the year.

Mayor Julian: There will be a chicken barbecue at the Senior and Community Center on Saturday, March 9th. There’s a reunion this August for those who graduated from Guadalupe Elementary School. Monies from this barbecue will be used for this reunion. There will also be induction of athletes to the Guadalupe Hall of Fame at the reunion. The Food Bank of Santa Barbara County donated 20 cases of chicken for non-profits to use to enhance their programs.

17. ADJOURNMENT TO CITY COUNCIL CLOSED SESSION
Item to be discussed in closed session: Conference with Labor Negotiators Motion was made by Council Member Costa, Jr. and seconded by Council member Hernandez to adjourn to closed session. 4-0 Motion passed. Meeting adjourned to closed session at 7:35 p.m.

18. CLOSED SESSION AGENDA
Conference with Labor Negotiators
(Subdivision (a) of Gov. Code Section 54957.6)
February 27, 2024 City of Guadalupe Council Meeting Minutes Page 12 of 12 Agency designated representatives: City Administrator and Human Resources Manager Employee organizations: International Association of Fire Fighters (IAFF), Local 4403

19. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa, Jr. and seconded by Council Member Hernandez to adjourn to open session. 4-0 Motion passed.

20. CLOSED SESSION ANNOUNCEMENTS
No reportable action.

21. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Robles to adjourn the meeting. 4-0 Motion passed. Meeting adjourned at 8:07 p.m.

Prepared by: Approved by:
_________________________________ ___________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

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Agenda Item No. 6C

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024

________________________________ __________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Transfer of 303 Obispo Street property from Successor Agency to City RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2024-17 accepting a grant deed on behalf of the City from the Successor Agency to the Redevelopment Agency of the City of Guadalupe for a parcel located at 303 Obispo Street.

BACKGROUND:

On April 27, 2021, the City Council approved a resolution to apply for the Affordable Housing and Sustainable Communities Program Grant. This was a joint application with the Housing Authority and associated with the Escalante Meadows housing project. The application was successful, and the City has been awarded nearly $5.2 million for various projects, including purchasing an electric bus and constructing an electric charging facility at 303 Obispo Street.

The Electric Vehicle Charging Station at 303 Obispo Street is currently under design however, before PG&E can provide the necessary infrastructure, the City must provide an easement for the PG&E service.

A preliminary title report showed the current owner of the 303 Obispo Street parcel as the Redevelopment Agency of the City of Guadalupe (former RDA), which has been dissolved by state law and was succeeded by the Successor Agency to the Redevelopment Agency of the City of Guadalupe (SA). When the SA approved the Long Range Property Management Plan (LRPMP) in or around 2016 concerning the disposition of real property owned by the former RDA, the 303 Obispo Street parcel was proposed to be immediately transferred to the City of Guadalupe for “governmental purposes,” however the parcel was never formally transferred by a grant deed. That is why the former RDA showed up on the preliminary title report as the property owner.

Since the SA already approved the transfer of the 303 Obispo Street parcel to the City (as did the state Department of Finance), all that is required is for the City Council to accept this transfer on behalf of the City. Resolution No. 2024-17 includes a provision accepting this transfer and authorizing the City Clerk (pursuant to Resolution No. 2018-21) to sign the grant deed on behalf of the City.

Before the City can grant an easement to PG&E, it must accept transfer of the property from the SA.

Philip F. Sinco

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DISCUSSION:

PG&E had prepared a grant deed for the propsed easement but identified the owner of 303 Obispo Street as the “Guadalupe Community Redevelopment Agency.” Aside from the fact that this was an incorrect name for the City’s former RDA, the SA currently is the owner since the former RDA has been dissolved by state law. At the City Council meeting of February 27, 2024, staff prepared a resolution that would do two things: (1) accept the transfer of the property from the SA to the City; and (2) grant an easement to PG&E that was in substantial comlpliance with the easement grant deed that PG&E had prepared (with the expectation that the City would be inserted as the property owner). Unfortunately, there were some errors on the resolution that were only discovered shortly before the City Council meeting. Because of the errors, the Council declined to take any action on the item and directed staff to come back with a corrected resolution that the Council could review prior to taking action on it.

In addition, after the Council meeting, the City Engineer discussed the situation with PG&E and requested a revised easement grant deed with the City of Guadalupe listed as the property owner, however, PG&E requested that the deed transferring the property to the City be recorded first, and then it would prepare an appropriate deed.

For this reason, Resolution No. 2024-17 only seeks the Council’s approval to accept the transfer of the 303 Obispo Street property from the SA. Should the Council accept the transfer of the property, City staff will record the grant deed (attached as Exhibit A to Resolution No. 2024-17), and once it has been recorded, will provide a copy to PG&E, which will then prepare a revised easement grant deed. Once the City has received the revised grant deed from PG&E, it will bring it to the City Council for approval.

FISCAL IMPACT:

Approval of the resolution will result in insignificant impacts to the general fund.

ATTACHMENT:

1. Resolution No. 2024-17

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RESOLUTION NO. 2024-17

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE ACCEPTING THE TRANSFER OF REAL PROPERTY LOCATED AT 303 OBISPO STREET IN THE CITY OF GUADALUPE FROM THE SUCCESSOR

AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF GUADALUPE TO THE CITY OF

GUADALUPE
WHEREAS, the Oversight Board of the Successor Agency to the Redevelopment Agency of the City of Guadalupe approved the required Long Range Property Management Plan (LRPMP) for all properties owned by the dissolved Redevelopment Agency of the City of Guadalupe; and WHEREAS, the LRPMP was also approved by the state Department of Finance; and WHEREAS, the LRPMP provided that a parcel located 303 Obispo Street (APN 115-180-026) was authorized to be immediately transferred to the City of Guadalupe for government purposes; and WHEREAS, the transfer of the 303 Obispo Street parcel was not transferred at the time the LRPMP was approved; nor has it been transferred to date; and
WHEREAS, City staff has prepared a grant deed from the Successor Agency to the Redevelopment Agency of the City of Guadalupe of the 303 Obispo Street parcel to the City of Guadalupe which is attached hereto as Exhibit A; and
WHEREAS, Government Code section 28281 provides that deeds or grants conveying to a political corporation real property or any interest therein or easement thereon for public purposes shall not be accepted for recordation without the consent of the grantee; and WHEREAS, the consent of the grantee may be shown by means of a resolution of said political corporation; and
WHEREAS, Resolution No. 2018-21 granted the City Clerk (or the City Administrator in the absence of the City Clerk) to accept or convey real property interests on behalf of the City after such acceptance or conveyance has been approved by the City Council.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The grant deed from the Successor Agency to the Redevelopment Agency of the City of Guadalupe to the City of Guadalupe for the real property located at 303 Obispo Street, in the City of Guadalupe, California (APN 115-180-026), attached hereto as Exhibit A, is hereby approved and the City Clerk is authorized to sign the grant deed on behalf of the City as authorized by Resolution No. 2018-21.

SECTION 2: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing ATTACHMENT 1

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so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of March 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-17, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 12, 2024, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
RECORDING REQUESTED BY:

CITY CLERK AMELIA VILLEGAS

CITY OF GUADALUPE, CA
WHEN RECORDED PLEASE MAIL TO:

City Administrator, Todd Bodem
918 Obispo Street
Guadalupe, CA 93434
No fee per Gov’t Code Section 6103 Space above line for Recorder’s Use APN:115-180-026

GRANT DEED

THE SUCCESSOR AGENCY TO THE REDEVELOPMENT AGENCY OF THE CITY OF GUADALUPE, a California public entity and successor in interest to the Redevelopment Agency of the City of Guadalupe, hereby grants to the CITY OF GUADALUPE, a California municipal corporation, real property in the City of Guadalupe, County of Santa Barbara, State of California, described as follows:

DESCRIPTION
PARCEL 2 OF GUADALUPE REDEVELOPMENT AGENCY LOT LINE ADJUSTMENT, PARCEL MAP 29035, IN THE CITY OF GUADALUPE, COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA, RECORDED JULY 7, 1995 AS INSTRUMENT NO. 95-036622, OFFICIAL RECORDS, DESCRIBED AS FOLLOWS:

BEING A PORTION OF PARCEL "A" OF PARCEL MAP NO. 29035, IN THE CITY OF

GUADALUPE, COUNTY OF SANTA BARBARA, STATE OF CALIFORNIA, AS SHOWN ON THE MAP RECORDED IN BOOK 50, OF PARCEL MAPS, AT PAGES 39 AND 40,

IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, MORE PARTICULARLY DESCRIBED AS FOLLOWS:

BEGINNING AT THE SOUTHEAST CORNER OF SAID PARCEL "A", SAID POINT ALSO BEING ON THE WESTERLY RIGHT OF WAY FOR OBISPO STREET; THENCE FOLLOWING THE SOUTHERLY LINE OF SAID PARCEL "A" NORTH 89° 33' 01" WEST 377.76 FEET; THENCE LEAVING SAID PARCEL LINE NORTH 00° 23' 20" EAST 397.25 FEET TO A POINT ON THE NORTH LINE OF SAID PARCEL "A", SAID POINT ALSO BEING THE SOUTHEAST CORNER OF PARCEL "D" AS SHOWN ON SAID MAP; THENCE FOLLOWING SAID NORTHERLY PARCEL LINE SOUTH 89° 33' 43" EAST 377.76 FEET TO THE NORTHEAST CORNER OF SAID PARCEL "A", SAID POINT ALSO BEING ON SAID WESTERLY RIGHT OF WAY FOR OBISPO STREET; THENCE DOCUMENTARY TRANSFER TAX $ zero (0)
EXEMPTION (R&T CODE) §11922
EXPLANATION Municipal Govt. Agency
Signature of Declarant or Agent Determining Tax

EXHIBIT A
FOLLOWING THE EASTERLY LINE OF SAID PARCEL "A" AND SAID WESTERLY RIGHT OF WAY LINE SOUTH 00° 23' 20" WEST 397.33 FEET TO THE POINT OF BEGINNING.

EXCEPTING THEREFROM 100% OF ALL OIL, GAS, CASING HEAD GAS AND OTHER

HYDROCARBONS CONTAINED WITHIN OR UNDER SAID PROPERTY BELOW A DEPTH OF 500 FEET FROM THE SURFACE AND THE RIGHT TO EXPLORE AND

EXTRACT THE SAME FROM ADJACENT LAND, AS RESERVED IN GRANT DEED RECORDED JUNE 1, 1989 AS INSTRUMENT NO. 89-035732, OFFICIAL RECORDS.

ALSO EXCEPTING THEREFROM THAT PORTION OF SAID LAND CONVEYED BY GUADALUPE COMMUNITY REDEVELOPMENT AGENCY TO APIO, INC., A CALIFORNIA CORPORATION, BY GRANT DEED DATED MARCH 15, 1996 AND RECORDED MAY 31, 1996 AS INSTRUMENT NO. 96-033641, OFFICIAL RECORDS.

SAID LAND IS ALSO SHOWN A MAP RECORDED IN BOOK 149, PAGE 78 OF

RECORDS OF SURVEYS, IN THE OFFICE OF THE COUNTY RECORDER OF SANTA BARBARA COUNTY.

As required by Health and Safety Code §33436, the grantee herein covenants by and for himself or herself, his or her heirs, executors, administrators, and assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of any basis listed in subdivision (a) or (d) of Section 12955 of the Government Code, as those bases are defined in Sections 12926, 12926.1, subdivision (m) and paragraph (1) of subdivision (p) of Section 12955, and Section 12955.2 of the Government Code, in the sale, lease, sublease, transfer, use, occupancy, tenure, or enjoyment of the premises herein conveyed, nor shall the grantee or any person claiming under or through him or her, establish or permit any practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy of tenants, lessees, subtenants, sublessees, or vendees in the premises herein conveyed. The foregoing covenants shall run with the land.

The City Council of the City of Guadalupe is authorized to accept deeds and grants on behalf of the City of Guadalupe pursuant to California Government Code section 27281 and gives its consent to and acceptance of this grant as provided in City of Guadalupe City Council Resolution No. 2024-17, attached hereto.
//
//
//
//
//
//
IN WITNESS WHEREOF, the Successor Agency to the Redevelopment Agency of the City of Guadalupe has executed this Grant Deed as of the date set forth below.

Date: March 12, 2024
GRANTOR:

THE SUCCESSOR AGENCY TO THE

REDEVELOPMENT AGENCY OF THE
CITY OF GUADALUPE, a California
public entity and successor in interest to
the Redevelopment Agency of the City
of Guadalupe
By: _______________________
Todd Bodem
Successor Agency Manager
Date: March 12, 2024
GRANTEE:

CITY OF GUADALUPE,
a California municipal corporation
By: _______________________
Amelia M. Villegas
City Clerk
Date: March 12, 2024
APPROVED AS TO FORM:

PHILIP SINCO
Successor Agency Counsel and
City Attorney
By: ______________________
Philip F. Sinco
Successor Agency Counsel and
City Attorney

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Agenda Item No. 6D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024

________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: Cooperative Agreement for Safe Routes to School Bicycle and Pedestrian Program RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2024-18 approving a Cooperative Agreement with SBCAG to receive funding from Measure A for the 11th Street Safe Routes to School Project and authorizing the Mayor to sign the agreement on behalf of the City.

BACKGROUND:

The City of Guadalupe applied for funding for the 11th Street Safe Routes to School Project during Cycle 3 of the Measure A North County Safe Routes to School Bicycle and Pedestrian Program. The 11th Street Safe Routes to School Project is for pedestrian and bicycle improvements on 11th Street from the eastern edge of the Escalante Meadows development to the Mary Buren Elementary School parking lot.

The SBCAG Board approved funding for the project on June 18, 2020, for Measure A funds.

DISCUSSION:

To receive the Measure A funds, the City of Guadalupe must enter into a Cooperative Agreement with SBCAG. The Agreement was signed by SBCAG on June 16, 2022.

SBCAG Staff notified the City Engineer that this agreement has never been signed by the City of Guadalupe.

The Agreement is now being brought to the City Council for approval and signature by the Mayor. Once executed, the City can request reimbursement for eligible costs.

FISCAL IMPACT:

Approval of the resolution will result in insignificant impacts to the general fund.The City’s project funding match is covered by existing Measure A funding.

ATTACHMENTS:

1. Resolution No. 2024-18

2. Measure A Project Cooperative Agreement
Jeff van den Eikhof

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RESOLUTION NO. 2024-18

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING A COOPERATIVE

AGREEMENT WITH SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS (SBCAG) FOR THE CITY OF GUADALUPE 11TH STREET SAFE ROUTES TO SCHOOL PROJECT WHEREAS, the City Council of the City of Guadalupe is eligible to receive funding for the 11th Street Safe Routes to School Project from Cycle 3 of the Measure A North County Safe Routes to School Bicycle and Pedestrian Program; and
WHEREAS, a Cooperative Agreement between the City of Guadalupe and SBCAG is needed to be executed before such funds can be reimbursed by the Measure A North County Safe Routes to School Bicycle and Pedestrian Program.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The Cooperative Agreement between the City of Guadalupe and SBCAG is hereby approved.

SECTION 2: The Mayor is hereby authorized to execute the Cooperative Agreement and any amendments thereto with the Santa Barbara County Association of Governments on behalf of the City.

SECTION 3: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of March 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-18, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 12, 2024, and that same was approved and adopted.

ATTACHMENT 1

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MEASURE A

PROJECT COOPERATIVE AGREEMENT
For projects awarded to City of Guadalupe in Cycle 3 of the Measure A North County Safe Routes to School Bicycle and Pedestrian Program
This Cooperative Agreement ("Agreement") is entered into by and between the CITY OF GUADALUPE ("Sponsor") and the SANTA BARBARA COUNTY ASSOCIATION OF GOVERNMENTS, acting as the Santa Barbara County Local Transportation Authority ("Authority" or “SBCAG”).

RECITALS
WHEREAS, Authority and Sponsor desire to enter into a Cooperative Agreement to coordinate the funding of transportation improvements in Santa Barbara County pursuant to the authority provided by the Road Repair, Traffic Relief and Transportation Safety Measure (“Measure A”), which was approved by the voters of Santa Barbara County on November 4, 2008; and WHEREAS, the Sponsor has proposed that the Authority provide funding from the Measure A [North County Safe Routes to School Bicycle and Pedestrian Program] specified herein (“Program”) to Sponsor’s projects for the particular transportation improvement project work specified herein ("Project" or “Projects”); and
WHEREAS, the Authority has determined that the Project is eligible as approved by the SBCAG Board on June 18, 2020 for Measure A funds; and
WHEREAS, the Authority is authorized to issue Measure A funds to Sponsor for eligible projects; and
WHEREAS, the Authority and Sponsor desire to have this Agreement serve as the Agreement for the Authority to provide Measure A funding to Sponsor for eligible Projects proposed by Sponsor, provided that such funding has been authorized by the Board of the Authority.

NOW, THEREFORE, in consideration of the mutual promises and undertakings herein made and the mutual benefits to be derived therefrom, the parties hereto represent, covenant, and agree as follows:

SECTION I
Covenants of Sponsor
The Sponsor shall:

1.1 Project Description. The Project description, scope of work, delivery schedule, estimate of cost by activity, anticipated amount and type of funds that will supplement Measure A funds, and the anticipated timing for release of Measure A funds are specified in Exhibit A attached ATTACHMENT 2

Page 2 of 9 ends

to this Agreement and incorporated herein by reference. Sponsor shall be solely responsible for implementing and carrying out the Project.

1.2 Change In Project Description. Any change in the Project Description shall not be eligible for funding by Authority unless approved in writing by the Authority. Any portion of the Project implemented by Sponsor prior to Authority’s written approval shall not be eligible for reimbursement unless subsequently approved by the Authority in writing, and in no event will any change in scope result in the Authority reimbursing more than the amount awarded for the Project.

1.3 Eligible Reimbursement Costs. Eligible Project costs are specified in Exhibit A or as may be approved from time to time by the Authority pursuant to Section 1.2. In no event shall expenses incurred prior to the execution of this Agreement be considered eligible reimbursement costs.

1.4 Measure A Percentage Share Defined. Measure A funding is being provided by Authority to Sponsor for the Projects in Exhibit A. The percentage share of Measure A funding shall be the Measure A Percentage shown in a Project’s respective exhibits, and shall not exceed the total Measure A amount shown in the same exhibit. Each invoice submitted by Sponsor shall be reimbursed by Authority at this percentage up to the not to exceed total Measure A amount shown in the exhibit. Sponsor matching funds shall be used to pay for the remainder of Project costs.

1.5 Invoices and Progress Reports. Sponsor shall submit semi-annual progress reports and invoices for work completed consistent with the Program guidelines as adopted by the SBCAG Board on November 21, 2019. These documents shall include the following specified information:

1.5.a Invoices. The Sponsor shall provide the Authority with one (1) copy of all invoices submitted to Sponsor by every contractor, subcontractor, consultant, or subconsultant as appropriate and any other backup documentation required to support direct and indirect costs for which a Sponsor submits an invoice.

1.5.b Progress Reports. Progress reports shall include a brief description of the status of the Project including the work completed to date. This summary may be included on the invoices submitted to the Authority or be attached to those invoices.

1.6 Use of Funds. The Sponsor shall use existing Measure A funds consistent with the Project description in Exhibit A to this Agreement or as approved by the Authority pursuant to Section

1.2. 1.7 Submittal of Documents. The Sponsor shall provide copies to the Authority of all executed contracts that relate to the Project scope as described in Exhibit A to this Agreement and Section 1.3 or approved by the Authority pursuant to Section 1.2. The Sponsor shall retain records pertaining to the Project for a five (5) year period following completion of the Project.

Page 3 of 9 ends

1.8 Completion of Project. Sponsor shall be responsible for meeting the timely use of funds deadlines in corresponding Exhibit A. Unused funds programmed to the Project will be forfeited and be made available by the Authority for programming to other Projects in a special or subsequent funding cycle. Sponsor shall provide management of any consultant and contractor activities, including responsibility for schedule, timely use of funds, budget and oversight of the services, consistent with the scope of work. This provision shall apply in all instances, including situations where a change in scope has been approved by the Authority pursuant to Section 1.2.

1.8.a Project Completion Report. Within 6 months of Project completion, Sponsor shall provide a Project completion report to Authority that includes final cost, revenues, and schedule of completed and future activities. For construction Projects, pictures of the completed Project must accompany the report. Whenever possible, pictures of the “before” Project conditions should also be submitted. This Report shall accompany the final invoice for payment from Sponsor to provide notice of Agreement account closing by Authority. The Report shall meet all requirements set forth in the Authority’s Program Guidelines.

1.8.b Timely Use of Funds Extension. In accordance with Authority’s Cycle 3 Program Guidelines Timely Use of Funds policy, Sponsor may request one extension of up to 12 months for plans and studies, up to 6 months for preliminary engineering, environmental, and design Projects, and up to 18 months for construction Projects.

Extension requests will be presented to the North County Subregional Committee which will make recommendations to the SBCAG Board.

Authority may extend the deadline for timely use of funds no more than one time and only if it finds that an unforeseen and extraordinary circumstance beyond the control of the Sponsor has occurred that justifies the extension. The extension will not exceed the period of delay directly attributed to the extraordinary circumstances and will in no event be for more than the duration described in the above paragraph and in Authority’s Cycle 3 Program Guidelines.

1.9 Public Outreach. The Sponsor is responsible for development and administration of a public outreach effort to ensure public awareness and involvement in the Project development and delivery process. The Sponsor shall provide a copy of the public outreach plan and all materials documenting the public outreach activities, including public notices, press releases, flyers, etc. to the Authority. The public outreach plan must accompany the first invoice for payment from Sponsor. The materials documenting the public outreach activities must accompany the final invoice for payment from Sponsor.

1.10 Provision of Signs. Sponsor shall install signs consistent with the Authority’s Project Signs Guidelines and Specifications as adopted by the SBCAG Board on August 18, 2011, or as appropriate.

1.11 Cost Savings and Excess Costs

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1.11.a Cost Savings. After the Project has been accepted by the Sponsor and Authority as complete, any positive difference between the cost, as listed in Exhibit A to this Agreement or approved by the Authority pursuant to Section 1.2, and the total amount invoiced to the Authority shall revert to the Measure A program for reprogramming by the Authority on other eligible projects.

1.11.b Excess Costs. In the event the actual Project cost exceeds the estimate shown in Exhibit A to this Agreement, this amount will be considered an excess cost. Sponsor is solely responsible for all costs over the amount identified in Section 1.3 or as approved pursuant to Section 1.2.

1.11.c Reconciliation of Excess Costs. Excess Project costs to complete a Project are not eligible for reimbursement unless approved pursuant to Section 1.2. The amount of Measure A funds as identified in Section 1.3 are the maximum funds available for reimbursement to the Sponsor and cannot be increased unless agreed to by the Authority pursuant to Section 1.2. The Sponsor shall request an amendment if needed for this purpose in writing to the Authority. Such amended Agreement shall be effective only if signed and approved by the duly authorized representatives of both the Authority and Sponsor.

1.12 Errors and Omissions. The Sponsor shall diligently monitor and manage all aspects of the Project and shall aggressively pursue any and all remedies, including full restitution and damages from any consultant, contractor or sub-contractor and their insureds and sureties suspected of any acts, errors, or omissions committed during business activities that economically or legally damage the Project.

1.13 Division of Labor and Materials. Sponsor agrees to furnish or cause to be furnished all labor, materials, equipment, required licenses, permits, fees, and other appropriate legal authorization from all applicable federal, state, and local jurisdictions necessary to perform and complete, per schedule, in a professional manner, the obligations described herein.

1.14 Implementation of Project. Sponsor may implement Projects herein through private organizations and nonprofit entities as designated on the Exhibit A.

SECTION II
Covenants of Authority
The Authority shall:

2.1 Reimbursement Payments. The Authority shall make reimbursement payments to the Sponsor or implementing party designated pursuant to Paragraph 1.14 for eligible Project costs within 45 days of receipt of an invoice as specified in the Exhibit A to this Agreement, except where payment is subject to provisions of Paragraphs 2.1.a through 2.1.b.4.

2.1.a Ineligible Costs. The Authority reserves the right to adjust current or future reimbursement payments to Sponsor if an invoice includes ineligible costs.

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2.1.b Suspension of Reimbursement. If the Authority determines that any costs in an invoice are not allowable, or lack supporting progress reports, the Authority shall return the invoice to the Sponsor with an invoice dispute notice outlining the reason for the return and the proposed remedy, if one exists, which would make the invoice acceptable for payment. The Sponsor may re-submit the invoice for payment after reviewing the invoice dispute notice and making any necessary corrections. The Sponsor may also immediately submit a new invoice representing only the amounts which are not in dispute, while setting aside the disputed amounts for review in accordance with the provisions set forth in this Section 2.1.

2.1.b.1 Meeting. Once a dispute has occurred, the Authority shall arrange a meeting between Authority and Sponsor staff to discuss and attempt to resolve the dispute.

2.1.b.2 Subregional Committee. If an agreement cannot be reached at the meeting, then the Sponsor or the Authority shall have the option to take the dispute to the Authority's North County Subregional Committee, as appropriate. In this case reimbursement for the disputed cost item(s) will be delayed until a resolution of the matter is reached.

2.1.b.3 Authority’s Board Decision. If the Sponsor or the Authority disagrees with the resolution by the Subregional Committee then the dispute shall be submitted to the Authority’s Board for resolution. If the Board determines that the disputed cost item(s) is ineligible, the Authority shall not provide reimbursement payment to the Sponsor for the disputed item(s). If the Board determines that the disputed cost item(s) is eligible, then the Authority shall provide reimbursement payment to the Sponsor for the disputed cost.

2.1.b.4 Reservation of Rights. By utilizing the above procedures, the Sponsor does not surrender any rights to pursue available legal remedies if the Sponsor disagrees with the Board decision.

2.2 Authority’s Payment shall not constitute Waiver. Authority’s failure to discover or object to any ineligible Project cost or billing prior to payment shall not constitute a waiver of Authority’s right to require Sponsor to correct such work or billing or seek any other legal remedy.

2.3 Right to Conduct Audit; Record Keeping. The Authority shall have the right to conduct an audit of all Sponsors’ records pertaining to the Agreement at any time during the course of construction and up to a five (5) year period after completion of the Agreement.

2.4 Records. Sponsor shall keep and provide to Authority or its agents, upon request, accurate financial records (including invoices and published price lists on which this Agreement was based) necessary to enable Authority to review Sponsor’s performance of this Agreement.

These records shall demonstrate the funding has been used as described in the Project

Page 6 of 9 ends

Description. Sponsor shall maintain all such records for at least five years after completion of the Project.

SECTION III
General Covenants

3.1 Term. The Sponsor shall commence performance in accordance the Cycle 3 Guidelines and the delivery schedule set forth in Exhibit A. The Agreement shall remain in effect until discharged or terminated as provided in Section 3.2 or Section 3.14, unless otherwise directed by SBCAG or earlier terminated.

3.2 Discharge. This Agreement shall be subject to discharge as follows:

3.2.a Termination. Termination of this Agreement may be made (1) upon 30-days written notice to the other party; or (2) at any time by mutual consent of the parties.

3.2.b Discharge Upon Completion of Projects. Except as to any rights or obligations which survive discharge as specified in Section 3.13, this Agreement shall be discharged, and the parties shall have no further obligation to each other, upon completion of the Projects as certified by the Authority.

3.3 Indemnity. Sponsor agrees to indemnify, defend (with counsel reasonably approved by SBCAG) and hold harmless SBCAG and its officers, officials, employees, agents and volunteers from and against any and all claims, actions, losses, damages, judgments and/or liabilities arising out of this Agreement from any cause whatsoever, including the acts, errors or omissions of any person or entity and for any costs or expenses (including but not limited to attorneys’ fees) incurred by SBCAG on account of any claim except where such indemnification is prohibited by law. Sponsor’s indemnification obligation applies to SBCAG’s active as well as passive negligence but does not apply to SBCAG’s sole negligence or willful misconduct.

3.4 Notices. Any notice which may be required under this Agreement shall be in writing and shall be given by personal service, or by certified or registered mail, return receipt requested, to the addresses set forth below:

AUTHORITY
Santa Barbara County Association of Governments
260 North San Antonio Road, Suite B
Santa Barbara, CA 93110

SPONSOR
City of Guadalupe
918 Obispo St. PO Box 908
Guadalupe, CA 93434
Either party may change its address by giving notice of such change to the other party in the manner provided in this Section 3.4. All Other Notices and consents under this section, which are sent by mail, shall be deemed to be received five (5) days following their deposit in the U.S. mail. This Notices section shall not be construed as meaning that either party agrees to service of process except as required by applicable law.

Page 7 of 9 ends

3.5 Additional Acts and Documents. Each party agrees to do all such things and take all such actions, and to make, execute and deliver such other documents and instruments, as shall be reasonably requested to carry out the provisions, intent and purpose of the Agreement.

3.6 Integration. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. No representations, warranties, inducements, promises, representations, either written or oral, of any character or nature have been made by any of the parties except as expressly set forth herein, or in other contemporaneous written agreements.

3.7 Amendment. This Agreement may be altered, amended or modified only by an instrument in writing, executed by the parties to this Agreement and by no other means. Each party waives their future right to claim, contest or assert that this Agreement was modified, canceled, superseded, or changed by any oral agreements, course of conduct, waiver or estoppel.

3.8 Non-Partnership. This Agreement is not intended by the parties to constitute or create a joint venture, pooling arrangement, or formal business organization of any kind. The rights and obligations of the parties shall be only those expressly set forth herein. Sponsor and Sponsor’s subcontractors shall perform all services under this Agreement as independent parties and not as employees, officers or agents of the Authority.

3.9 Assignment. The Agreement may not be assigned, transferred, hypothecated, or pledged by any party without the express written consent of the other party.

3.10 Binding on Successors. This Agreement shall be binding upon the successor(s), assignee(s) or transferee(s) of the Authority or as the case may be. This provision shall not be construed as an authorization to assign, transfer, hypothecate or pledge this Agreement other than as provided above.

3.11 Severability. Should any part of this Agreement be determined to be unenforceable, invalid, or beyond the authority of either party to enter into or carry out, such determination shall not affect the validity of the remainder of this Agreement which shall continue in full force and effect; provided that, the remainder of this Agreement can, absent the excised portion, be reasonably interpreted to give effect to the intentions of the parties.

3.12 Counterparts. This Agreement may be executed in one or more counterparts and shall become effective when one or more counterparts have been signed by all of the parties; each counterpart shall be deemed an original but all counterparts shall constitute a single document.

3.13 Survival. The following provisions in this Agreement shall survive discharge:

3.13.a The Sponsor. As to the Sponsor, the following sections shall survive discharge: Section

1.6 (obligation to apply funds to the Project), Section 1.7 (obligation to provide copies and retain records), Section 1.8 (obligation to continue to manage the Project).

Page 8 of 9 ends

3.13.b The Authority. As to the Authority, the following section shall survive discharge:

Section 2.3 (right to conduct audit).

3.13.c Both Parties. As to both parties, the following section shall survive discharge: Section

3.3. (indemnity).

3.14 Limitation. All obligations of the Authority under the terms of this Agreement are expressly contingent upon the Authority's continued authorization to collect and expend the sales tax proceeds provided by Measure A. If for any reason the Authority's right or ability to collect or expend such sales tax proceeds is terminated or suspended in whole or part so that it materially affects the Authority's ability to fund the Project, the Authority shall promptly notify Sponsor, and the parties shall consult on a course of action. If, after twenty-five (25) working days, a course of action is not agreed upon by the parties, this Agreement shall be deemed terminated. Maintenance of records, right to audit, and indemnification shall survive. Any future obligation to fund this Project or any other Project or Projects of Sponsor, not already specifically covered by separate Agreement, shall arise only upon execution of a new Agreement.

3.15 Time. Time is and shall be of the essence of this Agreement and each and all of its provisions in which performance is a factor.

3.16 Remedies Cumulative. No remedy or election of remedies provided for in this Agreement shall be deemed exclusive, but shall be cumulative with all other remedies at law or in equity.

Each remedy shall be construed to give the fullest effect allowed by law.

3.17 Applicable Law. This Agreement shall be governed by, and construed and enforced in accordance with the laws of the State of California. As applicable, the Cycle 3 Guidelines are incorporated herein by reference.

3.18 Captions. The captions in this Agreement are for convenience only and are not a part of this Agreement. The captions do not in any way limit or amplify the provisions of this Agreement and shall not affect the construction or interpretation of any of its provisions.

3.19 No Continuing Waiver. The waiver by any party of any breach of any of the provisions of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of the same, or of any other provision of this Agreement.

3.20 No Rights in Third Parties. Nothing in this Agreement, express or implied, is intended to confer any rights or remedies under or by reason of this Agreement on any third party, nor is anything in this Agreement intended to relieve or discharge the obligation or liability of any third party to any party to this Agreement, nor shall any provision of this Agreement give any third party any right of subrogation or action over or against any party to this Agreement.

3.21 Signator's Warranty. Each party warrants to each other that he or she is fully authorized and competent to enter into this Agreement in the capacity indicated by his or her signature and agrees to be bound by this Agreement as of the day and year first mentioned above upon the execution of this Agreement by each other party.

IN WITNESS WHEREOF, the undersigned have executed this Agreement to be effective when fully executed by the parties.

City of Guadalupe (
11Sponsor11}
By: _____________ _
Ariston Julian, Mayor
Date: ______ _
Exhibits:

SBCAG, acting as the SANTA BARBARA COUNTY
LOCAL TRANS�0
1 BJ,. ION AUTHORITY:
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/·p,�¾ ·Z .. ·· !�. (tr. ··· I /)J/ /
By:. . , ,
// Das Williams, Chair
Date: (,1 I� · LL
ATTEST:

Marjie Kirn, Executive Director
Clerk of the Board
APPROVED AS TO FORM:

Exhibit A- Project Scope, Cost, Schedule and Funding Plan for 11th Street Safe Routes to School Project

Page 9 of 9 ends

Project Sponsor(s): Measure A Project ID #: MSA-3-5
Contract
Administrator:

Project Implemented by: City of Guadalupe
Project Name:

Project Scope:

Project Location:

Project Contact:

Project Payment: Payment made from SBCAG to City of Solvang upon approval of invoice and submittal to SBCAG.

Funding Program: North County Safe Routes to School/Bike Ped Program Cycle 3 Project Phase
Total
Project Cost
Estimate
Measure A
Amount
Measure A
%
Sponsor
funding
amount
Sponsor
funding % Start Finish
Timely Use of
Funds Deadline
CON $133,540 $114,710 86% $18,831 14% March 2020 June 2024 6/30/2026 Total $133,540 $114,710 $18,831
$18,830
Construction Costs

EXHIBIT A

PROJECT SCOPE, COST, SCHEDULE AND FUNDING PLAN
City of Guadalupe
City of Guadalupe
11th Street Safe Routes to School
Pedestrian and bicycle path improvements to the east of Mary Buren Elementary school along 11th St. from the eastern edge of the Escalante Meadows development to Mary Buren Elementary school parking lot. The project will be done in coordination with the Housing Authority project, Escalante Meadows, to underground utilities, and will seamlessly tie into the multimodal path being designed into Escalante Meadows which is an adjacent property to the east of Mary Buren Elementary.

Pedestrian and bicycle improvements on 11th St from the eastern edge of the Escalante Meadows development to Mary Buren Elementary school parking lot.

Project Schedule
Description
Shannon Sweeney
Agenda Item No. 6E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024
______________________________ _____________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Amendment No. 3 to agreement for services between the City of Guadalupe and Andrew Goodwin Designs(AGD)to complete additional work to enhance the uses of the Royal Theater.

RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2024-19 approving Amendment No. 3 to the original agreement with AGD to complete additional design work to add capacity to the types of uses for the Royal Theater.

BACKGROUND:

AGD was hired to complete the design work for the redevelopment of the Royal Theater and the two adjoining lots (now merged into one lot). Two previous amendments to the original agreement have been approved by the City Council. The following is a summary of the terms of the original agreement and subsequent amendments.

Original Agreement:

On May 14, 2021, AGD submitted the only response to a Request for Proposals (RFP) for a designbuild project for the renovation of the Royal Theatre. A design-build proposal offers certain advantages, including the ability to approve all of the work, including design and construction, in one contract. However, in light of the lack of sufficient funding for both design and construction, at the City Council’s meeting on July 11, 2021, City staff requested that the City Council spilt the project into two phases, a design phase, and a construction phase. The Council agreed with staff’s recommendation and awarded the design phase to AGD.

On August 10, 2021, the Council approved some modifications to this agreement. This was necessary since AGD had not signed the agreement prior to its approval by the City Council at the July 11, 2021, Council meeting, and AGD had objections to the indemnification language in that agreement. AGD’s concerns were legitimate since the language was intended for a construction contract, rather than an agreement with a design professional. For that reason, the City Attorney approved the requested changes to the indemnification language. Since the original agreement approved by the Council at its meeting on July 11, 2021, had not been Philip F. Sinco
signed by AGD, these modifications were not actually an “amendment” to the original agreement, and therefore, the original agreement the parties entered into occurred on August 10, 2021.

Amendment No. 1:

After AGD began the process of developing construction plan documents (which was part of the original scope of services for the original agreement), the City’s Fire Department requested additional design work due to concerns with the three-story addition at the back of the Royal Theater. This work was not in AGD’s original scope of work of the original agreement. The additional cost for this work was estimated at $6,127. Amendment No. 1 to the original agreement was prepared to authorize this additional work and cost. The City Council approved Amendment No. 1 at its meeting on January 24, 2023.

Amendment No. 2:

As mentioned above, the City Council approved splitting the Royal Theater renovation project into two phases (i.e., design and a construction phases) because there were insufficient funds available in July 2021 to pay for both. For that reason, the construction phase was deferred. Thereafter, the City successfully obtained funding from both the federal government (i.e., from the Economic Development Administration (EDA)) and from the state government (i.e., from the California Arts Council (CAC)) for construction costs. AGD had timely completed preparation of the construction documents, but by the time the City had obtained funding for the construction phase and submitted the construction documents to the EDA as required by its regulations, it was 2022, and EDA informed the City that the construction plans needed to be updated to include the 2022 California Building Codes (since the plans prepared by AGD used the then applicable 2019 California Building Codes).

AGD estimated the cost of updating the construction documents at $48,000. City staff prepared Amendment No. 2 to the original agreement and included the estimate and description of services as part of the amendment. The City Council approved Amendment No. 2 to the original agreement between the City and AGD at its meeting on November 26, 2023.

DISCUSSION:

The current request from City staff is for the City Council to approve Amendment No. 3 to the agreement with AGD. The current need for “additional services” concerns more detailed work concerning audio-visual facilities so that the Royal Theater can provide more than just “basic” audiovisual functions, but also, can accommodate performing arts such as concerts, plays, and other types of performances. A portion of the required additional services is also related to addressing comments from the EDA as a result of its plan check of the design documents.

City staff wanted to make sure that this enhanced audio-visual facilities work was not included in the original scope of work and requested an explanation from the contractor about why the “enhanced” audio-visual facilities were not done as part of the original design work. The contractor (Andrew Goodwin) explained that the original drawings did not provide detailed specifications for the “enhanced” audio-visual facilities based on direction it had received from the City’s team that that these enhanced facilities would be the responsibility of the tenant to install. This was an appropriate assumption since the prospective tenant would undoubtedly be more knowledgeable about what audio-visual facilities would be desirable. But as of January 2024, the City’s team determined that all audio-visual needs should be provided for installation by the prime contractor so that the theater would be up and running for use upon issuance of a certificate of occupancy.

Given the change of directions from the City’s team, a new cost estimate was prepared. (See Exhibit A to Amendment No. 3, Attachment 2).

FISCAL IMPACT:

The cost for the additional services is $22,350. These costs can be paid be the funds award by the California Arts Council (CAC) or from future Tax Credit investments.

ATTACHMENTS:

1. Resolution No. 2024-19

2. Amendment No. 3 to Agreement between the City and AGD

Page 1 of 3 ends

RESOLUTION NO. 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING AMENDMENT NO. 3 TO

THE AGREEMENT BETWEEN THE CITY OF GUADALUPE AND ANDREW GOODWIN DESIGN TO

COMPLETE ADDITIONAL DESIGN WORK REQUIRED TO INCREASE THE USES OF THE ROYAL THEATER WHEREAS, based on the City Council’s guidance, City staff released a Request for Proposals (RFP) for a design-build proposal for the renovation of the Royal Theater, allowing the City to maintain ownership during and after renovations; and
WHEREAS, the RFP was released on April 16, 2021, with a deadline date of May 17, 2021, and one design build proposal was received on May 14, 2021, from Andrew Goodwin Designs/Specialty Construction Inc; and
WHEREAS, City staff requested that the process be split into two phases: design/engineering and construction, since there was insufficient funding available at the time for the construction phase; and WHEREAS, City staff recommended, and the City Council approved only the design/engineering phase, and approved an agreement with AGD at its meeting on July 13, 2021; and WHEREAS, the City Council approved changes to the Agreement concerning indemnification provisions that had been subsequently negotiated between the parties at its meeting on August 10, 2021; and WHEREAS, the City Council on January 24, 2023, approved Amendment No. 1 to the Agreement to approve an “add service” proposal with a cost of $6,127 to meet the Fire Department’s request for additional plan design work for items not required by the state Fire Code, and therefore, not included in the scope of services set forth in the original Agreement; and WHEREAS, the Economic Development Administration (EDA) which provided funding for construction of the Royal Theater project, in its review of the construction bid documents, informed the City that the construction plans needed to be revised as necessary to apply the 2022 California Building Codes since the original plans prepared by AGD utilized the 2019 California State Building Codes; and WHEREAS, AGD submitted a document detailing the work needed to update the bid plans and the cost of additional design work ($48,000); and
WHEREAS, the City Council approved Amendment No. 2 to the agreement to include the additional work and cost set forth in the said document and to extend the term of the agreement until June 20, 2024; and
WHEREAS, the original construction drawings and plans prepared by AGD prepared for the Royal Theater included only “basic” audio-visual and were not sufficient for performances such as concerts and plays, based on the assumption from the City that the prospective tenant would be responsible for “enhanced” audio-visual facilities; and
ATTACHMENT 1

Page 2 of 3 ends

WHEREAS, the City has since determined that it is preferable for all audio-visual needs to be installed by the prime contractor so that the theater available for all uses upon issuance of a certificate of occupancy, and therefore, additional work is required for the drawings/plans to include specifications for “enhanced” audio-visual facilities capable of supporting multiple types of performing arts and events; and
WHEREAS, attached to Amendment No. 3 to the Agreement between the City and AGD is a document prepared by AGD identifying the additional services to be provided and the cost estimate of $22,350.00 for this additional work, which includes some portion for addressing comments from the EDA after its plan check.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

1. That Amendment No. 3 to the agreement between the City of Guadalupe and Andrew Goodwin Designs, attached to the staff report for this item, is hereby approved; and

2. That the Mayor is authorized to sign Amendment No. 3 on behalf of the City; and

3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 12th day of March 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-19, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 12, 2024, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Page 3 of 3 ends

APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
AMENDMENT NO. 3
TO

AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF GUADALUPE AND

ANDREW GOODWIN DESIGNS
This Amendment No. 3 to the Agreement for Consultant Services between the City of Guadalupe and Andrew Goodwin Designs (the "Agreement") is made and entered into this 12th day of March 2024, by and between the City of Guadalupe, a municipal corporation ("City") and Andrew Goodwin Designs ("Consultant").

WHEREAS, City Council approved an Agreement for a one-year period from June 22, 2021, to June 22, 2022, which was approved by the City Council at its meeting on July 13, 2021; and WHEREAS, after the approval of the Agreement by the City Council on July 13, 2021, the consultant requested some changes to the indemnification provisions in the Agreement, which were negotiated and eventually agreed to by both parties; and WHEREAS, the consultant also had noted an ambiguity in the Agreement as it stated it was “for a period of one year” but also stated the term of the Agreement as being from June 22, 2021, to June 22, 2022; and
WHEREAS, the City Council was asked to approve the agreed upon changes to the indemnification provisions of the Agreement at its meeting on August 10, 2021, which it did; and WHEREAS, unfortunately, the staff report for that item (on the consent calendar) indicated that the Agreement was revised so that it was for a two-year period, but the actual Agreement attached to the staff report indicated that the Agreement was only for a one-year period ending on June 22, 2022 (which was a mistake by City staff); and WHEREAS, the Agreement was intended to be for a two-year period ending on June 21, 2023; and
WHEREAS, additional design work was requested by the City of Guadalupe Fire Department that is not required by the state Fire Code, and therefore, was not included within the original scope of services for the agreement, and the City Council approved Amendment No. 1 to the agreement between the City and AGD to add the additional amount of $6,127 for this additional design work at its meeting on January 24, 2023, (and clarified that the agreement was intended to be extended until June 21, 2023; and
WHEREAS, the City has received funding from the federal Economic Development Administration (EDA), and as part of the EDA’s requirements to allow the City to release the bid package, the EDA’s Project Officer must, among other requirements, review and approve the full construction bid package; and
ATTACHMENT 2
WHEREAS, the bid package was given to the EDA Project Officer on August 29, 2023, who communicated prior to completing the review that the City will be required to update the Royal Theatre plans and specifications from the 2019 California Building Codes to the 2022 California Codes; and
WHEREAS, AGD has reviewed the present plans compared to the revisions required for the 2022 Codes and has prepared an “Add Service” estimate in the amount of $48,000 for the revision work; and
WHEREAS, at the City Council meeting on September 26, 2023, the City Council approved Amendment No. 2 to the Agreement to include the “Add Service” and estimate as part of the scope of services in Exhibit A and compensation in Exhibit B to the original agreement, and also, extended the term of the Agreement to June 20, 2024; and WHEREAS, further work beyond the scope of the services in the Agreement and the two Amendments to the Agreement are required by the EDA as a condition of the grant funding it has awarded to the City as well as providing specifications for additional audio-visual facilities, with an estimated cost of $22,350 for these additional services.

NOW, THEREFORE, in consideration of the foregoing recitals and in mutual consideration of the covenants and conditions set forth in the Agreement, the parties agree as follows:

All of the terms and conditions of the Agreement including all prior amendments remain the same, except as follows:

1. The document attached hereto as Exhibit A is hereby to be included and incorporated to the extent appropriate as part of Attachment A (Scope of Services) and Attachment B (Compensation) to the Agreement.

CITY: CONSULTANT:

CITY OF GUADALUPE ANDREW GOODWIN DESGINS
By: ____________________________ By: ___________________________ Ariston D. Julian, Mayor Andrew Goodwin
APPROVED AS TO FORM:

By: __________________________________
Philip Sinco, City Attorney
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1

ANDREW GOODWIN DESIGNS
DESIGN | ARCHITECTURE | PLANNING
DATE: February 28, 2024
Between the CLIENT: Todd Bodem
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
(805) 356-3891
and the ARCHITECT: Andrew Goodwin, AIA
Andrew Goodwin Designs
1238 Monterey Street, San Luis Obispo, CA 93401 (805-439-1611) for the following Project:

An Agreement for Professional Services Between the City of Guadalupe and Andrew Goodwin Designs for the following additional services for the Royal Theater Project SCOPE OF SERVICES –
SECTION 1: SCOPE OF SERVICES:

1.1 Andrew Goodwin Designs’ services consist of those described in this section. This agreement is for the following scope:
a) Address additional EDA plan check comments and attain approvals b) Provide complete Audio Visual bid package
c) Coordination and meetings with AV consultant and estimator

1.2 All other services are additional services and will be contracted separately or per hourly rates.

EXCLUSIONS
The following items are specifically excluded from this scope of work:

1. Site Survey and Soil/Geological Reports

2. Schematic Design

3. Design Development

6. Reimbursable Expenses/Printing Costs and Travel Costs for anything

7. Preparation for and attendance at a public hearing, governmental meetings, or a legal proceeding.

8. Consulting in any nature associated to Construction Means and Methods and Estimating.

9. Special testing and inspection services as required by code.

EXHIBIT A - page 1 of 6
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 SECTION 2: COMPENSATION

2.1 The work described in Section 1 will be billed monthly by Andrew Goodwin Designs.

TASK ARCHITECT ESTIMATED COST CONSULTANT ESTIMATE
1 CONSTRUCTION DOCUMENTS $5,000 AV $14,850
ELECTRICAL $2,500
ESTIMATED SUBTOTAL $5,000 $17,350
TOTAL $22,350
Note: NTE – not to exceed. An hourly fee for time and materials will be applied up to the amount listed.

See Rate Schedule for hourly rates.

Payment Schedule
• Monthly: All invoices will appear monthly based on percentage complete. • All invoices are due and payable upon receipt. A 2% monthly finance charge may be assessed for payments greater than 30 days past due. The Consultant may suspend services until account is paid. • Project will be billed at 100% of Task 2 upon submittal to the Building Department.

SECTION 3: ACCEPTANCE

3.1 Commencement of the outlined work above may begin within 1 week after the receipt of this signed proposal, the initial payment indicated in Section 2, and a complete contract if client requires. Your signature below indicates your acceptance of this agreement. This proposal is valid for 30 days.

Sincerely,
Andrew Goodwin, AIA, LEED AP _________________________________________________________ Architect, Owner Client Acceptance Date Phone
Andrew Goodwin Designs
License C-34213
EXHIBIT A: PROPOSAL TERMS AND CONDITIONS:

These terms and conditions further define the basis of this Proposal and govern its complete content:

Consultant Definition. Andrew Goodwin Designs and all employees thereof will be referred to as the “Consultant”. The Consultant will perform duties associated with the design and the administration of the EXHIBIT A - page 2 of 6
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 design through the proper city agency. The Consultant will manage a team of architects and engineers needed to complete the proposed project. The Consultant will not provide oversight and will not manage the Construction team.

Client’s Responsibilities.

Representative. The Client shall designate a representative authorized to act on the Client’s behalf with respect to the Project. The Client or such authorized representative shall render decisions in a timely manner pertaining to documents submitted by the Consultant in order to avoid unreasonable delay in the orderly and sequential progress of the Consultant’s services.

Notice. Prompt written notice, shall be given by the Client to the Consultant if the Client becomes aware of any fault or defect in the Project or nonconformance with the Contract Documents.

Information. The Client shall provide full information regarding requirements for the Project to include:
• The client shall provide all existing maps, plans, reports, and surveys. • The client shall arrange for access to the site and buildings for the Architect to gather measurements and verification.
• All decisions made by the owners in an accurate and timely manner.

Reproduction. Our proposal assumes that the Client will incur and be responsible for printing/reproduction costs related to all Owner review, Plan Submittal to agencies, Bidding or Negotiation and Construction Documents Phases' plans and specifications, including one complete set of drawings for each discipline involved, at the completion of each design phase. A 10% fee will be added to all reproduction provided from an outside service.

Reimbursable Expenses: These are in addition to fees compensation and are expenses incurred by us directly related to our provision of our design services for this Project. Our Reimbursable Expenses are billed at cost and include:
• Printing – both large and small scale. (In Office = $0.75 for 8.5x11 and $1.50 for larger. 24x36 or larger will be billed per the reproduction company cost)
• Transportation in connection with out of town travel at $0.70 per mile. • Fees paid for securing approval of authorities having jurisdiction over this Project • Renderings, models, mock-ups and 3D CADD/computer modeling requested by Client • Expense of reproductions, postage, couriers, handling and delivery of our Instruments of Service borne directly by us
Additional Services. Project design scope, process and/or deliverables that are not identified by this Proposal as Basic Services are Additional Services. We will identify any work requested of us which is deemed to be outside or beyond our Basic Services to our Client, and will not proceed with any additional work until written authorization to proceed has been given or acknowledged by our Client. If Client has authorized such additional work in either verbal or written form, Client shall be responsible for payment for those additional services regardless of payments' status from Owner or others.

Construction Cost Estimates. Cost estimates are an opinion of probable construction costs. It is recognized that neither the Owner, the Client, nor we have control over the costs of labor, equipment or materials, or over the Contractor's methods of determining prices. The opinion of probable construction cost is based upon our reasonable professional judgment and experience and does not constitute a warranty, express or implied, that Contractor's bids or negotiated prices will not vary from Project's budget or construction costs estimates.

Means & Methods of Construction. The Consultant will not supervise, direct, or have control over the Contractor’s work. The Consultant shall not be responsible for the Contractor’s means, methods, procedures, techniques, or sequences of construction, nor for safety programs or procedures employed by the Contractor on the job site. The Consultant shall not be responsible for the Contractor’s failure to carry out work in accordance with the Contract Documents. Review of submittals by the Consultant shall be for EXHIBIT A - page 3 of 6
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 general conformance with the information given and design concept expressed in the Contract Documents, and shall not be considered certification of submittals accuracy.

Ownership of Instruments of Service. Our drawings specifications, software and other documents, including those in electronic form, are Instruments of Service for use solely on this Project. We are their author and owner and shall retain all common law, statutory and other reserved rights, including copyrights. Our Client may reproduce our Instruments of Service for purposes of designing, constructing, administering, using and maintaining this Project as reasonably required, but only with our concurrence as will be evidenced by execution of a Professional Services Agreement for this Project.

Claims and Disputes. Claims, disputes or other matters in question between the parties of this Agreement arising out of or relating to this Agreement or breach thereof shall be subject to and decided by mediation and arbitration in accordance with the Construction Industry Mediation and Arbitration Rules of the American Arbitration Association currently in effect.

Indemnification. The Client shall indemnify and hold harmless the Consultant and its personnel, from and against all claims, damages, losses and expenses due to negligent acts, errors or omissions arising out of or resulting from the performance of others. Consultant has no duty to defend or indemnify Client without a finding of negligence, recklessness, or willful misconduct on the part of the Consultant.

Signage. The Consultant reserves the right to place a small 24’x36” (max) sign at the entrance to the site advertising that Andrew Goodwin Designs is the architect working on the project this Agreement references.

The Consultant will only place signage for the duration of construction and until final inspection has been signed off.

Photography. The Consultant reserves the right to any photography taken of the property/project by the Consultant or any other individual without purchase or payment. These photos will be used for advertising purposes for Andrew Goodwin Designs. The Client will waive any fee associated with photo reproduction or use. The Client will provide freely any photos as requested by the Consultant for the purpose of only those listed in this section.

Termination, Suspension or Abandonment
Termination for Breach. This Agreement may be terminated by either party upon not less than seven days’ written notice should the other party fail substantially to perform in accordance with the terms of this Agreement, through no fault of the party initiating the termination. Failure of the Client to make payments to the Consultant in accordance with this Agreement shall be considered substantial nonperformance and cause for termination.

Suspension. If the Project is suspended by the Client for more than 30 consecutive days, the Consultant shall be compensated for services performed prior to the notice of such suspension. When the Project resumes, the Consultant‘s compensation shall be equitably adjusted to provide for expenses incurred in the interruption and resumption of the Consultant‘s services.

Termination on Abandonment. This Agreement may be terminated by the Client upon not less than seven days’ written notice to the Consultant in the event that the Project is permanently abandoned. If the Project is abandoned by the Client for more than 90 consecutive days, the Consultant may terminate this Agreement by giving written notice to the Client. Failure of the Client to make payments to the Consultant in accordance with this Agreement shall be considered substantial nonperformance and cause for termination.

Suspension of the Consultant. If the Client Fails to make payment when due to the Consultant for services and expenses, the Consultant may, upon seven days’ written notice to the Client, suspend performance of services under this Agreement. Unless payment in full is received by the Consultant within seven days of the date of the notice, the suspension shall take effect without further notice. In the event of a suspension of services, the Designer shall have no liability to the Client for delay or damage caused the Client because of such suspension of services.

Compensation of Designer. In the event of termination not the fault of the Consultant, the Consultant shall be compensated for services performed prior to termination, together with Reimbursable Expenses due EXHIBIT A - page 4 of 6
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 END EXHIBIT A: TERMS AND CONDITIONS AND CONDITIONS
EXHIBIT A - page 5 of 6
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 RATE SCHEDULE SHEET – 2023-2024

OFFICE RATES AND BILLING PROCEEDURES
(For Additional Work beyond Efforts as Described in Project’s Scope Of Work) Effective 10/01/2023
EMPLOYEE RATES (1/2 hour min.)
Principal/ Stamping Architect $200.00
Senior Project Manager/Principal $175.00
Junior Architect $150.00
Project Manager/Senior Designer $130.00
Associate Designer $100.00
Rendering and Visualization $85.00
Clerical $85.00
Accountant $75.00
MILEAGE RATE $ 0.70 a mile

REPRODUCTION COSTS
Reproduction/Copies $ 1.00 (8½ x11-12x18)
Larger Format Printing Actual Invoice plus 10%

CONSULTANT FEES
The fees charged by all consultants used by our company will be charged at the actual cost plus 10% to cover overhead and administrative expenses.

BILLING AND PAYMENTS
Billing will be made on a monthly basis unless arranged otherwise. Payments are due and payable on presentation. Interest payments at the rate of 2% per month will be charged on balances which are more than 30 days past due.

EXHIBIT A - page 6 of 6

Page 1 of 1 ends

Agenda Item No. 6F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024

_______________________________ _________________________________ Prepared by: Approved by:

Janice Davis, Finance Director Todd Bodem, City Administrator SUBJECT: February 2024 Financial Report
RECOMMENDATION:

That the City Council accept the February 2024 Financial Report DISCUSSION:

The Finance Department has prepared a Financial Report for the fiscal year 2023-2024 through February 2024 for the Council and the public’s information. Attached hereto as Attachment No. 1 is the Financial Report. Staff requests that the City Council accept this report for its information. The report includes preliminary numbers for the fiscal year. Please note these numbers presented are unaudited and there may be adjustments. Final numbers for the fiscal year will be presented with audited financial statements when those are completed.

ATTACHMENTS:

1. February 2024 Financial Report
Janice Davis

Page 1 of 6 ends

City of Guadalupe
Financial Report
Fiscal Year 2023-24 through February 2024
Overview
The fiscal year 2023-24 financial report concentrates on the General Fund and Water/Wastewater Enterprise Funds through February 2024, or 75 percent of the year expended. The purpose of the report is to provide a status of cash, fund balance and budgeted Revenue and Expenditures versus actuals at 75 percent of the fiscal year expended.

General Fund Cash
Total cash as of February 29, 2024, is $1,480,249. For comparison, the cash balance for February 28, 2023, was $945,108.

General Fund Revenue
Actual revenue received through February 29, 2024, compared to the amended budgeted revenue shows the General Fund has received 63 percent of expected revenues.

ATTACHMENT 1

Page 2 of 6 ends

The table below shows General Fund revenue by category. (Current FY vs. Prior FY) Tax revenues are performing very similar to last year at this time.

Building and Planning revenues are performing less than prior year mainly due to Pasadera and Escalante Meadows building and planning costs taking place during FY22-23.

Public Safety is performing less than prior year which was at 82 percent of budgets received at the end of February 2023 and currently at 56 percent of revenues received at the end of February 2024.

City of Guadalupe
ACTUAL VARIANCE % REMAINING %
2,251,446 (476,106) 55 (1,841,519) 45
209,198 (103,873) 45 (260,569) 55
183,518 (33,728) 56 (142,482) 44
1,843,777 248,565 77 (549,310) 23
115,652 114,986 12 114,652 -11
4,603,591 (250,157) 63 (2,679,228) 37
MISCELLANEOUS 667 1,000
TOTAL REVENUE 4,853,748 7,282,819
Budget Variance Report
As Of: 02/29/2024
Fund: 001 - General Fund

YEAR TO DATE ANNUAL BUDGET

BUDGETED TOTAL

REVENUE SUMMARY
Taxes: 2,727,552 4,092,965
Building & Planning: 313,071 469,767
Public Safety: 217,246 326,000
Other Revenue 1,595,212 2,393,087
City of Guadalupe
ACTUAL VARIANCE % REMAINING %
2,230,145.00 (361,673.16) 57 (1,659,138.00) 43
350,081.87 45,103.95 76 (107,568.13) 24
222,552.87 41,225.43 82 (49,547.13) 18
1,003,064.88 (457,008.00) 46 (1,187,921.12) 54
3,446.71 2,773.67 341 2,436.71 -241
3,809,291.33 (729,578.11) 56 (3,001,737.67) 44
MISCELLANEOUS 673.04 1,010.00
TOTAL REVENUE 4,538,869.44 6,811,029.00
Building & Planning: 304,977.92 457,650.00
Public Safety: 181,327.44 272,100.00
Other Revenue 1,460,072.88 2,190,986.00
Budget Variance Report
As Of: 02/28/2023
Fund: 001 - General Fund

YEAR TO DATE ANNUAL BUDGET

BUDGETED TOTAL

REVENUE SUMMARY
Taxes: 2,591,818.16 3,889,283.00

Page 3 of 6 ends

Other Revenues are performing greater than prior year due to grant funding received at the end of December 2023 of $1.1M.

Miscellaneous Revenues includes interest income, the City is receiving a greater amount of interest income due to the Public Money Market Account that was in effect on October 15, 2023.

General Fund Expenditures
Expenditures are currently 66 percent under budget. The Table below shows all General Fund Departments and spending trends as of February 29, 2024. All departments are currently within budget through February 2024.

General Fund Balance
The term fund balance is used to describe the net position of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). It is intended to serve as a measure of the financial resources available to the fund. The Fund balance represents the total amount accumulated in the fund from prior years at a point in time.

The fund balance in the General Fund as of February 29, 2024, is a positive $2,098,080. As a disclosure, the FY22-23 financials are currently under audit and may change the fund balance.

The graph below shows the upward trend throughout the past several years.

City of Guadalupe
ACTUAL VARIANCE % REMAINING %
10,219 (642) 71 (4,147) 29
318,655 70,299 55 (265,010) 45
53,081 13,559 53 (46,919) 47
424,480 (63,538) 78 (117,141) 22
134,014 345,469 19 (585,499) 81
136,333 (28,196) 84 (25,934) 16
1,704,494 338,613 56 (1,360,166) 44
829,942 60,564 62 (505,818) 38
268,652 19,240 62 (163,186) 38
167,937 28,601 57 (126,989) 43
5,299 (5,299) 5,299
4,052,925 778,850 56 3,195,691 44
Budget Variance Report
As Of: 02/29/2024
Fund: 001 - General Fund

YEAR TO DATE ANNUAL BUDGET

BUDGETED TOTAL

EXPENSE SUMMARY
City Council 9,577 14,366
Administration 388,954 583,665
City Attorney 66,640 100,000
Finance 360,943 541,621
Non-Departmental 479,483 719,513
Building Maintainence 108,137 162,267
Police 2,043,106 3,064,660
Fire 890,506 1,335,760
Parks Recreation 287,891 431,838
Building and Safety 196,538 294,926
Cannabis - -
TOTAL EXPENSE 4,831,775 7,248,616

Page 4 of 6 ends

A priority for City is to continue to increase the fund balance enough to establish a reserve of 15% of the operating budget (10% General Reserve and 5% Emergency Reserve), the required amount is $1,087,292 of the approved budget. The City is currently exceeding the required fund balance by $1,010,788.

Page 5 of 6 ends

ENTERPRISE FUNDS – WATER AND WASTEWATER
The Statement of Revenues and Expenditures through February 29, 2024, of fiscal year 2023-24 is shown in the Table below.

The Enterprise funds have received 68% of expected budgeted revenues for Water and 27% of expected revenues for Wastewater.

Operating expenses for Water are 82 percent below budget and Wastewater is 67 percent below budget.

City of Guadalupe For Fiscal: 2023-2024 Period Ending: 02/29/2024 Budget
Remaining
Fund: 010 - Wtr. Oper. Fund
Revenue
(125)
5,300
40,025
(112,505)
259,483
588,438
30,793
(1,136)
(8,000)
102,469
(57,518)
Revenue Total: 847,225
Expense
Operating 1,676,194
Debt Services 28,327
1,040,515
Expense Total: 2,745,036
2,130,980 454,786
88,263 59,936
3,347,243 602,207
State Water 1,128,000 87,485
2,626,014 1,778,789
Connection Fees 108,000 5,531
Meters 16,000 73,518
Set-up Fees 5,200 6,336
Late Fees 16,800 24,800
Water Usage - Commercial 1,035,150 446,712
Water Service - Commercial 60,564 29,771
Water Usage - Residential 463,500 576,005
Water Service - Residential 875,500 616,017
Interest Income 5,300 -
Miscellaneous Income 40,000 (25)
Current
Total Budget YTD Activity
Other Fines & Penalties - 125
Budget
Remaining
Fund: 012 - Wst.Wtr.Op.Fund
Revenue
2,789,000
6,800
56,000
625,602
3,700
8,000
210,291
Revenue Total: 3,699,393
Expense
Operating
Debt Services 60,400
9,000
Expense Total: 1,861,341
60,400 -
2,795,349 934,008
State Water 9,000 -
2,725,949 934,008
Connection Fees 215,000 4,709
5,065,100 1,365,707
Set up Fees 3,700 -
Late Fee 8,000 -
Rental of Property 168,000 112,000
Sewer Service Charges 1,874,600 1,248,998
Other Government Grants 2,789,000 -
Interest Income 6,800 -
Current
Total Budget YTD Activity

Page 6 of 6 ends

CONCLUSION
The City is doing a great job operating efficiently and seeking out other funding sources like grants in order to be able to build up reserves and provide long-term sustainable services for the residents of the City of Guadalupe.

Information in this report is unaudited.

CITY ADMINISTRATOR’S REPORT
March 12, 2024
(Information below may be subject to change)

1. American Rescue Plan Act (ARPA) Obligation
The City Administrator confirmed that the City has until December 31, 2024, to obligate the ARPA funds and has until December 31, 2026, to spend the funds. Anything to do with payroll must be spent by December 31, 2024, but contract for work must be spent by December 31, 2026.

City staff has developed a Request for Proposal (RFP) for the City Hall Improvements which is currently being reviewed by the City Attorney. Once complete, it will be published with a deadline to receive bids.

2. Broadband Educational Events
Attachment 1 is a meeting image to promote broadband educational events.

3. Interest Income for February
$44,457.80
Feb-24 $44,457.80
Jan-24 50,396.27
Dec-23 44,138.59
Nov-23 45,501.66
Dec-23 25,965.75
Total $210,460.07

4. Public Records Training
On February 29th, the Assistant City Attorney Wendy Stockton provided training to key employees who manage Public Records Request in Public Safety and Administration. This training helped ensure that city staff are properly handling Public Records Requests.

Actions from this meeting will be implemented. Great job, Wendy! The City Administrator is contemplating working up a policy with Wendy that is a tradition in Santa Maria called the "City Administrative Memorandum." When the City's top administrative official wanted to communicate about the way things needed to be done, s/he would issue one of these memos. Examples of Santa Maria CAMs included time off for voting, procedure to request a City Attorney opinion, and how to coordinate forms when an employee was hurt on the job. A binder of these CAMs was kept in each City department and reading the CAMs was part of each employee's orientation upon hiring.

The City Administrator is thinking about issuing a CAM about the use of City-issued electronic devices.

Agenda Item No. 7A

5. FY 22/23 City Audit
The Audit for FY22-23 commenced last week: The auditors have only started the “field work” and remote work will last for another 2 months.

City Auditor overview below:

What Is A City Auditor?
A city auditor is a professional responsible for conducting audits and assessments within the city government. Their tasks include coordinating with different staff/teams to gather and analyze data, evaluating bookkeeping records, overseeing financial accounts, and producing financial reports.

They also manage staff and present these reports to the city council and citizens. City auditors work on various audits, ranging from financial and operational audits to fraud investigations and special reviews. They manage complex audits, large projects, or fraud investigations. Their role involves developing and implementing internal audit functions, supervising financial and operational audits, and ensuring compliance with relevant state and federal laws. They also prepare and review existing systems and applications controls, consolidate financial data, and make recommendations to address operational inefficiencies and weaknesses.

What Does A City Auditor Do?
A city auditor works for the city government, where they are primarily in charge of conducting audits and assessments, aiming for transparency with the citizens when it comes to utilizing public funds. Although the extent of their responsibilities depends on their place of employment, it typically includes coordinating with different teams to gather and analyze data, evaluating bookkeeping records, overseeing financial accounts, managing staff, and producing financial reports, presenting them to the city council and the citizens.

6. Staff Team Building – JPIA Training
On March 5, 2024, over 30 employees participated in a 2-hour team building exercise facilitated by 34th Consulting. It was a great time to help support the employees of our city. Below you will find a description of the session:

Session Outline

1. Becoming a master communicator
a. Elements of effective communication
b. Mastering verbal and nonverbal communication
c. Self-awareness as it relates to communication
d. Leadership Checklist for Communication

2. Mastering Effective Customer Service
a. Mastering myths of Customer Service
b. Responsiveness, Accuracy, Friendliness, Flexibility
c. Internal and External Customer Service
d. Navigating Challenging Situations

3. Navigating Change
a. Being the Change you wish to see
b. Setting Expectations to driving behavior.

Cost
The 2-hour session is $2,500 that was covered by CAL JPIA.

Employee feedback for the session was overwhelmingly positive.

JPIA will also provide on-site training on Discrimination and Harassment in the Workplace. More to come on this…..

7. Townsend Public Affairs (TPA) Monthly Grants Memo
Attachment 2, please find the City of Guadalupe’s grants memo for March. If you have any questions, let staff know.

Also, as of March 8, it was Chris�ne Rose’s last day with TPA. Of course, their service to the city will con�nue uninterrupted, and City has reached out to Alex Gibbs, their Grants Director, whose worked with us before, but we are not sure who exactly will be our direct POC. Hopefully we will have that cleared up early next week.

Chris�ne, in concert with City Staff (par�cularly, Captain Schmitz) submited the department’s Assistance to Firefighters Grant (AGF) for six new SCBA units yesterday. Awards are expected to begin rolling out in August of this year through December. Townsend’s team will be keeping an eye out on those award announcements when they start going out.

8. Le Roy Park Community Center Addi�on
Andrew Goodwin Design (AGD) is progressing on the plans for the Community Center Addi�on, and they expect to turn over a 50% drawing progress set to the city for review.

Consultants had access to the exis�ng building and grounds on Thursday 02/29 at 10am.

AGD is planning to provide an update to the Recrea�on and Parks Commission at their April mee�ng.

9. New Guadalupe Community Ac�on Coali�on (GCAC) Board's first mee�ng An agenda is being developed for the first GCAC mee�ng on March 18.

10. USDA Rural: Royal Theater – Keep looking for funds.

As you know, the staff is STILL working on the Royal Theater project and its funding complexities.

There is a funding gap that the stakeholders will discuss with the City about the USDA Rural's Community Facilities Loan Program. Townsend Public Affairs in concert with Tom Brandeberry and key city staff are meeting to review and discuss their pre-application. The City is looking into multiple ways to fund the gap, with this being one. However, this loan process and the USDA Rural is arduous to say the least, and the local rep is difficult, so it's something we all don't have the time or skills to do alone.

11. Update: Guadalupe-Lompoc Initiative – Climate Action Plan In appreciation of your patience and partnership, the Community Environmental Council had been selected to be the lead grant applicant through the state negotiation process. Recently, we learned that the California Natural Resources Agency has been assigned by the State to be the grant agency to manage the funds originally applied for through the Regional Climate Collaboratives grant application. This month, the state released its proposed budget which included major cuts and delays to climate funding. We were unaware of how this would affect the Guadalupe-Lompoc Initiative.

The contacts with CNRA called to inform us that the Guadalupe-Lompoc Initiative is now placed on hold until further notice. They did confirm it is on hold and not a cut at this time. The next milestone on the State budget is during the "May Revise' when we may or may not know more.

Remember, this funding is to hire students to complete the city’s “climate action plan” as policy action steps required of the 2042 General Plan Update.

12. Royal Theater Update
Below is a pretty good summary of where we are today:

The Royal Theater Renovation project has been awarded grants (2) for a total of just under $10M:

Economic Development Administration (EDA) and the California Arts Council (CAC). We have also been successful in having the theater recognized, Federally, as a historic building, which ensures the building will stay as it was and is, with historic renovation. It also allows the project to be awarded Historic Tax Credit (HTC) investments, approximately $800 to $900,000.

The City's most recent cost estimate (construction price) and the needed soft costs is approximately $13M. The City therefore has a financial gap of approximately $2.2M. The City is presently reviewing options to fill this gap.

The project is ready to release the bid package for construction companies to bid on the project.

However, our funders are OK with releasing the bid package but would not allow the City to execute a construction contract without "all funding is in place". Therefore, until we find funding for the $2.2M the city cannot move forward. A city, for example, doesn't release a bid package and receives a bid that can't be executed as the price quote is only good for 30 days.

Additionally, the EDA has hard deadlines to 1) start the construction and 2) complete the project (certification of occupancy. The first date is March 2025, and the second date is March 2027. While these dates seem reasonable to meet, with a gap in financial need, March next year to start construction is closer than one would think. For example, from releasing the bid package, to starting construction can be a minimum of 6 months.

Again, the city is also in the process of creating a new nonprofit that will help in its fundraising efforts.

End of Report
ATTACHMENT 1
State Capitol Office ▪ 925 L Street • Suite 1404 • Sacramento, CA 95814 • Phone (916) 447-4086 • Fax (916) 444-0383 Federal Office ▪ 600 Pennsylvania SE • Suite 207 • Washington, DC 20003 • Phone (202) 546-8696 • Fax (202) 546-4555 Southern California Office ▪ 1401 Dove Street • Suite 330 • Newport Beach, CA 92660 • Phone (949) 399-9050 • Fax (949) 476-8215 Central California Office ▪ 744 P Street • Suite 308 • Fresno, CA 93721 • Phone (949) 399-9050 • Fax (949) 476-8215 Northern California Office ▪ 300 Frank Ogawa Plaza • Suite 204 • Oakland, CA 94612 • Phone (510) 835-9050 • Fax (510) 835-9030

Page 1 of 6 ends

M E M O R A N D U M
To: Todd Bodem, City Administrator, City of Guadalupe
From: Cori Takkinen, Vice President, Townsend Public Affairs, Inc.

Alex Gibbs, Grants Director, Townsend Public Affairs, Inc.

Christine Rose, Senior Associate, Townsend Public Affairs, Inc.

Date: March 1, 2024
Subject: Grants and Funding Monthly Report
Overview
The purpose of this memo is to provide a monthly outline of upcoming funding opportunities and grant programs that could potentially meet the City’s funding needs in the near future. This memo is not a comprehensive list of all grants that are currently available, but ones that you may be able to submit competitive applications for relevant priority projects.

Future Opportunities
Since the Governors Proposed Budget released on January 10, the Legislative Analyst’s Office (LAO) has released updated estimations on the projected budget deficit in the month of February.

The LAO's update in February was regarding State Revenues in relation to the State Budget.

Previously, the LAO estimated that the State is facing a budget deficit of about $58 billion, under the Governor’s Proposed Budget released on January 10. However, currently the LAO estimates that the deficit is about $24 billion below the Governor’s Budget across 2022-23 to 2024-25. In total, this $24 billion deficit leads to a $15 billion increase to the budget problem. Under the LAO’s estimates, this increases the previously estimated $58 billion deficit to $73 billion.

While the budget proposal serves as an important benchmark for the state’s fiscal health predictions, it is important to know that formulating a final budget agreement is an iterative process that will require negotiations and concessions between both houses of the Legislature and the Governor.

Over the next few weeks, the Legislature will hold informational hearings to discuss various parts of the Governor’s proposal before releasing the text of their budget bills and priorities. Typically, the Legislature has advocated for creative methods to maintain existing spending levels such as drawing from reserves, passing short term taxes, and passing statewide revenue bond measures.

The Governor, on the other hand, has typically advocated for fiscal prudence, modest cuts, and ATTACHMENT 2

Page 2 of 6 ends

maintaining cash reserves in case budget conditions worsen. Overall, the Legislature is required to pass the State Budget by the June 15 constitutional deadline. It is important to note that the budget situation is always subject to change, should April tax revenues come in higher than expected.

Looking Ahead: Grant Program Highlights
Transportation
Name Awards & Match Description Timeline
U.S. Department of
Transportation
Safe Streets and
Roads for All
(SS4A)
$1,256,687,000
available for FY24
grants, the majority
of which are
allocated for
Planning funds.

Planning awards
expected to range
from $100,000 to $10
Million.

Implementation
grants expected to
range from $2.5
Million to $25 Million.
20% Non-federal
match requirement.

The SS4A program funds regional
and local initiatives through grants
to prevent roadway deaths and
serious injuries. The SS4A
program provides funding for two
types of grants: Planning and
Demonstration Grants provide
Federal funds to develop,
complete, or supplement a
comprehensive safety action plan;
Implementation Grants provide
Federal funds to implement
projects and strategies identified in
an Action Plan to address a
roadway safety problem. Projects
and strategies can be
infrastructure, behavioral, and/or
operational activities.

Implementation Grants may also
include demonstration activities,
supplemental planning, and
project-level planning, design, and
development.

DOT plans to award 100’s of
Planning grants, and up to 50
Implementation grants in the
FY24 cycle.
1 st Planning
Grant Deadline:

April 4, 2024
Implementation
Grant Deadline
and 2nd
Planning Grant
Deadline: May
16, 2024
3 rd Planning
Grant Deadline:

August 29,
2024
California Energy
Commission
Charging
Infrastructure for
Government Fleets
Available Funds: $30
million
Max Award: $6
million or 70% of total
project cost,
whichever is less
30% Match Required
The Charging Infrastructure for
Government Fleets program
provides electric vehicle charging
infrastructure for light-duty
government fleets. The purpose of
the program is to support
electrification of government fleets
in California by providing reliable
and readily accessible electric
vehicle charging infrastructure,
support local government goals of
sustainability and/or climate action
Application
Deadline: April
5, 2024

Page 3 of 6 ends

plans, and reduce vehicle
emissions in disadvantaged and/or
low-income communities.

A requested minimum of 100
ports is required for each
application.

California
Transportation
Commission (CTC)
Active
Transportation
Program (ATP)
Expected Total
Available Funds:
$555 million
The Active Transportation Program
was created to encourage
increased use of active modes of
transportation, such as walking and
biking. The goals of the ATP
include increasing the safety and
mobility of non-motorized users,
advancing efforts of regional
agencies to achieve greenhouse
gas reduction goals, enhancing
public health, and providing a
broad spectrum of projects to
benefit many types of users
including disadvantaged
communities.

Application
Expected to
open March 21,
2024
Expected
Application
Deadline: June
17, 2024
Public Safety
Name Awards & Match Description Timeline
Federal Emergency
Management Agency
(FEMA)
Assistance to
Firefighters Grant
(AFG)
Max Award $3.2
million (based on
population)
5–15% Match
Required (based
on population)
The AFG program provides funding
to help fire departments with
critically needed resources to
protect the public, to train
emergency personnel, and to foster
interoperability and support
community resilience, as well as
enhance the safety of the public
through direct financial assistance
and to provide a continuum of
support for emergency responders
regarding fire, medical, and all
hazard events.

Application
Deadline:

March 8, 2024
Federal Emergency
Management Agency
(FEMA)
Staffing for
Adequate Fire and
No Award
Maximum
35% Match
Required
The FEMA SAFER grant program
assists local fire departments with
staffing and deployment capabilities
to respond to emergencies and
assure that communities have
adequate protection from fire and
fire-related hazards.

Expected
Program
Opening: March
2024
Anticipated
Program

Page 4 of 6 ends

Emergency
Response (SAFER)
Deadline: April
2024
Department of Justice
COPS Law
Enforcement Mental
Health and Wellness
Act Program
$200,000
maximum award
amount, $9.8
million total
available
nationwide
No Match
The LEMHWA Implementation
Projects solicitation aims to support
state, local, tribal, or territorial law
enforcement agencies seeking to
implement new or enhance existing
programs that offer training and
services on officer emotional and
mental health, peer mentoring,
suicide prevention, stress
reduction, and support services for
officers and their families Proposed
projects may serve one agency, a
consortium of agencies, or
personnel from agencies located
within a county or state.

Grants.gov
Deadline: April
24, 2024
JustGrants
Deadline: April
30, 2024
Department of
Homeland Security
(DHS) via CalOES
State and Local
Cybersecurity Grant
Program
TBA
Match Required
The goal of SLCGP is to assist SLT
governments with managing and
reducing systemic cyber risk.
• CalOES is submitting their
cybersecurity plan to
FEMA/DHS by the end of
September.
• CalOES will then publish
information on how local
governments can apply for
funding.
• Email the program officer at
[email protected]
to be added to their listserv
for updates on the program.

CalOES
continues to
publish updates
through their
listserv.

Guidance for
applicants has
not been
posted to the
CalOES
website as of
March 1, 2024.

Parks and Recreation
Name Awards & Match Description Timeline
MLB-MLBPA Youth
Development Fund
(YDF)
MLB-MLBPA Youth
Development Fund
(YDF) Grant
The foundation
does not set a
funding range for
grant requests.

Grants for
construction
require 50%
minimum match.

MLB-MLBPA Youth Development
Foundation (YDF) is a joint
initiative by MLB and MLBPA to
support efforts that focus on
improving the caliber, effectiveness
and availability of amateur baseball
and softball programs across the
United States and internationally.

The program supports capital
projects (field lighting, renovations,
and construction), baseball and
softball programs, education
Ongoing

Page 5 of 6 ends

initiatives, and school/school club
infrastructure equipment.

Arts/Humanities
Name Awards & Match Description Timeline
California Natural
Resources Agency
Museum Grant
Program
Available Funds:
$27.7 million
The California Museum grant
program, funded by the proceeds
from Snoopy Special Interest
License Plate sales, funds program
projects, capital projects, or a
combination of program and capital
projects that assist and enhance
museums that are deeply rooted in,
and reflective of, previously
underserved communities. Priority
funding will be given to museums
that have been severely impacted
by COVID-19 and that serve
underserved communities and/or
Title I Students.

Anticipated
deadline in Q2
2024.

National Endowment
for the Arts
Challenge America
Grant
All awards are
$10,000, with a 1:1
match requirement
Challenge America offers support
primarily to small organizations and
public agencies for projects that
extend the reach of the arts to
underserved groups/communities.

Application
Deadline: April
30, 2024
Community Development
Name Awards & Match Description Timeline
AARP
Community
Challenge Grant
Max Award
$50,000
No Match
Required
AARP’s Community Challenge
Grants funds quick-action projects
that help make communities great
places to live for people of all ages
— especially those 50 and older.

Application
Deadline:

March 6, 2024
Governor’s Office of
Planning and
Research
ICARP Adaptation
Planning Grant
Program
Min Award:
$100,000
Max Award:
$650,000
No Match
This program provides funding to
help fill local, regional, and tribal
planning needs, provides
communities the resources to
identify climate resilience priorities,
and supports the development of a
pipeline of climate resilient
Pre-Application
Form Deadline:

May 6, 2024
Main
Application

Page 6 of 6 ends

Total Available:
$9.5 Million
infrastructure projects across the
state.

Deadline: May
20, 2024
Economic
Development
Administration (EDA)
FY 2023 EDA Public
Works and
Economic
Adjustment
Assistance (PWEAA)
Programs
Min Award:
$100,000
Max Award:
$30,000,000
No Match
EDA supports bottom-up strategies
that build on regional assets to spur
economic growth and resiliency.

EDA encourages its grantees
throughout the country to develop
initiatives that present new ideas
and creative approaches to
advance economic prosperity in
distressed communities. Through
this NOFO EDA intends to
advance general economic
development in accordance with
EDA’s investment priorities, but
also to pursue projects that, where
practicable, incorporate specific
priorities related to equity,
workforce development, and
climate change resiliency so that
investments can benefit everyone
for decades to come.

Ongoing
WalMart
Local Community
Grant Program
Min Award: $250
Max Award:
$5,000
No Match
The Local Community Grant
program funds projects in the
areas of Community/Economic
Development, Diversity/Inclusion,
Education, Environmental
Sustainability, Health and Human
Service, Hunger Relief, Public
Safety, Quality of Life.

Organizations may submit a total
number of 25 applications and/or
receive up to 25 grants within the
2023 grant cycle.

Ongoing

PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Mr. Mayor and City Councilmembers
From: David Swenk, Contract City Planner
Date: March 1, 2024
RE: Planning Report Covering February 2024

MINISTERIAL PROJECTS
Zoning Clearances Approved 4
Zoning Clearances Denied 0
Zoning Verification Letters 0
Business Licenses Approved 1
Business Licenses Denied 0
ADUs approved 2
AUP for short-term rental 1

DISCRETIONARY PROJECTS
Please refer to the next page for specific projects and their current status.

If you have any questions regarding any projects listed in this report, please contact me at [email protected] call (805) 714-1422.

Agenda Item No. 7B
Ministerial Permit Report– February 2024
(reported 03/01//24)
Zoning Clearance Applications Submitted
2024-007-PA Rivas Proposed Dev. 5th & Tognazzini
2024-008-ZC Menjivar ADU 196 San Miguel Ct
2024-009-ZC Zarate ADU 4900 Sandpiper Lane
2024-010-ZC Crandall Apt Complex 12th and Olivera St
2024-012-ZC Central Coast Proc COU 245 Obispo St
2024-013-ZC Morales ADU/JADU 4478 Cedar Street
Zoning Clearances Approvals
2024-005-ZC Cabanas Concrete 5205 La Purisima
2024-006-ZC Guzman ADU/JADU 4491 Fir Street
2024-008-ZC Menjivar ADU 196 San Miguel Ct
2024-012-ZC Central Coast Proc COU 245 Obispo St
Zoning Clearances Denied
None
Business License Approvals
Delivery Service (Flowers) Ramos by Lee 4640 2nd Street Business License Denials
None
Administrative Use Permits
2024-011-AVP Morrison Short Term Rental 4464 Lazo Drive

GUADALUPE CITY PLANNING DEPARTMENT
PLANNING PROCESS SUMMARY FOR FEBRUARY 2024
Case No. Name/Loca�on Submital
Date
Comp. Date Status OK for Bldg
Permit Issuance
2024-004-LS$ Alvarez Lot Split 01/29/24 Inc.
02/12/24
Advisory Leter sent out 02/12/24, recommend
conversion of applica�on to SB 9 lot split, follow up
leter sent as another op�on to process. Staff
reviewing allowance to process while Chapter 17
text is updated to match the GP which can provide
addi�onal op�on.

NO
2023-080-DR Zakour Mul�
Family
11/15/23 Inc.
12/13/23
Incomplete Leter sent 12/13/23, s�ll awai�ng
response
NO
2023-047-LLA$ Alvarez 11th Street 07/11/23 NA Planning review completed. Submited to County Surveyor for recorda�on 12/28/23. Addi�onal
comments were received from the Surveyors Office
on 02/23 for the City engineer to address
NO
2023-021-LLA$ 151 Obispo Street 03/30/23 02/05/24 Planning review completed. Submited to County Surveyor for recorda�on on 02/05/24
2023-013-LS SB-9
Split$
Reed Lot Split 03/07/23 Review was completed by All City depts. Need revised map with updated City Engineer info and
cover leter to complete packet which was forwarded
to him. City Engineer responded to applicant to
revise plan to update and resubmit. Once provided,
will send to County Surveyor for review and
recorda�on
NO
2022-093-LS
Residen�al Lot
Split$
Lupe Alvarez 12/19/22 Review was completed by All City depts. Applicant to provide materials and fees needed for the County
Surveyor review and fees paid for recorda�on, noe
received as to this date
NO
2022-088-LM
Voluntary Lot
Merger$
Trudy Brands 12/05/22 Under review by City Engineer NO
2022-063-LM
Voluntary Lot
Merger $
Mahoney Lot
Merger
08/11/22 Inc.
09/11/22
Incomplete leter sent 09/11/22. Applicant has not
responded to leter. Intent to Close Leter processed.

NO
2022-016-GPZ
2022-017-DR
2022-018-VTTM$
Snowy Plover 03/10/22 Inc.
04/09/22
Resubmited 02/24/23, 2nd Incomplete leter sent
03/24/23. Applicant was atemp�ng to contact
neighboring property for permission to access. No
responses, or resubmitals. Processed Intent to Close
Applica�on Leter
NO
6th Cycle Housing
Element
Mandatory
Update
Fall 2002 NA Consultant has submited revised dra� which is being reviewed by staff.

Agenda Item No. 7C
-- -----------,------- 2/1/2024 AD 9 Scheduling an d records update. , x 2/1/2024 AO 4 Guadalupe Cemetary, Meeting with Lupe, office manager for __ x 2/1/2024 AO 4 the cemetery, dicuss new plans for a 9 body new mausolem on.!!!!, x - --- 1-�2/�l/:"202-'-�4+AD�4�-t
Th=e�A�lv�arezfamily�p�lan�"s�to�bu�_ild_h_ere_ _.------:_---,---- ---,---- -- +' 2/1/2024 UN 1 4241 La Guardia, Underslab drian elumblng detached ADU. x 2/1/2024 UN 1 4231 La Guardia, Underslab drain plumbing, detached ADU. x -1!_1/
2/1/2024 SC 1 Escalante Meadows, 6A, Drywall nailing, unit 101, lid only. � 2024 SC 1 Escalante Meadows, 6A, Drywall nailine, unit 102, lid only. x - -f6 inspections, 1 site visit
�2024 SC l Escalante Meadows, 6A, Drywall nailing, unit 103, lid only. x 2/1/2024 SC l Escalante Meadows 6A, Drywall nailing, unlt _
104�1id _on_ l~Y· ___ �-• ---
--_ --- -f-�
-
>-
--+-
2/2/2024 AD 9 Scheduling and mstly records update. x
I I
David 4.0 hrs
_I_
f-
- - _,_.
-------- I
1-�
2 2
/
-'
c
/
2/
2/
�
2 2
,-
0 0
2 2
,
.
.
4 4
-t--
S
S
C
C_
9 9
_+4_
2_
4 _
l
_
La
L
---:G
G
u_a�ia, B
B
, ScScratch
h
coat, unit 1. J.!!.._ 7 inspections ___ _,
l __ ---;- --•---+------t
2/2/2024 _ 4241 a ua, u1a, rate coat unit 2. x
2/2/2024 SC 9 4241 La Guardia B Scratch coat, unit 3. x 2/2/2024 SC 9 4241 La Guardia, B,Scratch coat, unit 4. -� 2/2/2024 SC 3 4241 La Guardia, A, Lath naillne, unit l � 2/2/2024 S.�C�3'--r4=24�l=La�G�u=a�rd=i"a,�Ai•=La=t'-'h-"na""i"lin"'g"-'-"un"" lt-"2"'.________ -� ,_ _
---
1-- ----
, ...... 1/1/20� SC 3 4241 La Guardia, A, Lath nailing'-' ,,. u""n"'it'-=3-'-. ---------+"- ' --+---- --+----+- - 2/5/2024 AD 9 Scheduling and mostly records update.
2/5/2024 AD 4 Escalante Meadows, Site visit with Clayton and Tyler. __ 2./�5~/2_ 0_24_,.A_D_4_ ... La _ Gu_ a_ r_d_ia_a0
part_ ments, sit visit with Mr C obb.
-- _x
I
David
onlv site visits today
no inspection requests I I
2/3/202'!.J I I -r---- J_ -- I -+---t-----1 2/6/2024 AD 9 Scheduling and records update. x David, 2.0 hrs i-=2�/6/� =
202-'- �4'-."M=S_ 4'--48"0�=
l=
C-'-
hap"�m"a=
ni•.c.S1·te��vi"=sit�w=ith-'--'-ow"-�ne"r'-'/b'-'u"'ild"-e"-r-'-N'-'a"no"'"", rj� .�AD� �U�,----"•�---+-----+---"3c:i.c.n•�pe'-'
ct-'-=io'-
n"-
s'+------- +-----+r- __
2/6/2024 MS 4 in the garage, general questions answered. x 1 site visit, 2 plan checks 2/6@W_fll_!_ ..,.::2;;;.38"--"Ca=m.c.;pcc
od=o.;.;
n=
ico�'-'D'-'WV"--'--"te:.:
sc.
t =-ok.c.· _________
.."....... 2/6/2024
2/6/20247FR 6 238 Campodonico, Gas ploJng�--- ,· ------1-'x'- ----l------f---- -¼---1 ---f------+---+---f-- -'-----l 1-..:2f,_6::,/..=2:c02=-4:...::.SC=-3=-+2=3:.:8c:Ca=m'"pc:od:::.o:::n.:cico:::,., =La:.:t.;.;h.;.;na=c l:::llng=--· ----------+"--' ---1-------+---"---�+---l-1-----t----+----< 2/6/2024 AD 6 918 Obispo, Plan check "Portland Loo" pre-fab public toilets building x I I 2/6/2024 AD 6 under the water tower x
--------+- --, ----+--� -- - - --r---
2/6/2024 AD 6 322 Fuente Plan check 2.8 kw roof mounty pv system. -- __ x
2/7/2024 AD 9 Scheduling and records uodate.
----- -- �vid, 3.75 hrs
t--=2.._/7/�2-=0=-24=-+-
FR-=l=-:-
23=�8�Ca�-::_m:po:
-
d--=on=--=-i
-
c'-'o,-::_ R��o=-
u�1:h:e:1e:ct:r�ic:a.,.
l.-::_=--::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_-::_:-::.-::.�-=:=========-- -f-- _ �ctlons, 1 city hall meeting
-- - X
X
2/7/2024 FR 3 238 Campodonico, Rough mechanical. I 1 site visit 2/7/2024 FR 4 238 Camoodonico, Rough plumbing. _ --=----+------c l - --+�2,_/7�/20==-2�4+----+-t- � -------'-t- --+-
2/7/2024 FR 10 238 Campodon icO, Gas pressure test. I I X
X
X
2/7/2024 AD 4 -+=10=-57= _u=l �G a X =-
rt..:;e"'-"M-"e'-'e-"ti�ng�w=itcc h.=.ow=ne=-
r.._/
"-bu:::
i.;.;ldc:ec...r =-Gccilbe:.:ccrtccoc.... ___ I
2/7/2024 AD 4 City Hall meeting with C hief Cash, Todd B. for storm prep. X -+ 1 -f-- I - -------- I I ,---1-------+-- David, 4.25 hrs -r-..,_ ____ -+-.---_-< 2/8/2024 AD 9 2/8/2024 UN l
2/8/2024 F 3
Scheduling and records update.
137 Pacific Dunes Way, �lab drain plumbing, r. j ADU, garage. X 8 inspections, 3 attempts for final, nobody home
2 /8/2024 F 3
2/8/2024 F 3
4430 Fir, Wall heater. + 490 Pioneer, Wall heater nobody home, will reschedule. x 262Pioneer Wall heater, nobody home, will reschedule. -,;;-- --=,~ 1/8/2024 _ --,-----+-----t-------1
2/8/20241 F 3
2/8/2024 I FR 4
2/8/2024 FR 8
_
2/8/2024 FR 4
2/8/2024 FR 8
2/8/2024 FR 4
2/8/2024 FR 8
447S Garrett, Wall heater, nobody, h�ome=-'=w"ill-==-re-=s�che"�d�ul-=e =- --�I _ _ 2._
4241 La Guardia, A, Rough plumbing, apt 1. --------+'�----- - --+-- 4241 La Guardia, A, DVW test ok, apt 1 x
4241 La Guardia, A, Rough plumbing, apt 2. x
4241 la Guardia, A, DWV test ok, apt 2.
4241 la Guardia, A, Rough plumbing, apt 3. _ �
4241 La Guardia, A, DWV tec:stc.=-oke< •.=.accpt'-'

3.;.;. __________ l-'x'---+-
r
2/9/2024 AD 9 Scheduling and records update .
---------+---+----� -- _ x David 3.25
_I_
-
2/9/2024 AD 4 4470 Elm, Meeting with own er of house for minor reworking of _ _ -+--• -+-- ---� +-1_7_ in_ s�pect _ _ ion__-s ---+
2/9/2024 AD 4 existing dryer venting and kitchen hood venting to exterior. x 2/9/2024 t
I
-
!
----
2/9/2024
2&2024 SC
SC 10
10 4241
4241
La
La
G
G
u
u
a
ar
rdia,
dia
A
A,
Stucc
Stucc
o
o
b
b
r
ro
o
wn
wn c
c
o
o
a
a
t
t
,
,
apt
apt

2. l.
x
x ---+--------�--------+---�- - 1--=c�--t--:-+,-:--,---...,,..��-.....,.---�--,,---- - 2/9/2024 SC 10 4241 La Guardia,A �.. ,.�Stu�cc��o�br�ow� =n�co•��t,�a�pt�3=-. ________ �•� 2/9/2024 SC 10 4241 La Guardia, B, Stucco -= bro=wn �co�=-•t�apt�=l. --� -------•�---+-- 2/9/2024 SC 10 4241 La Guardia, B, Stucco brown coat, apt= 2=-. ___
x
2/9/2024 SC 10 14241 La Guardia, B, Stucco brown coat, aot 3. x 2/9/2024 SC 10 4241 La Guardia, B, Stucco brown coat, apt 4. x 2/9/20241
FR 6 4241 La Guardia, A. Gas piping, apt l. x
2/9/2024 FR 10 I 4241 a GL uardia A, Gas oressure, apt l. _2'.__ 2/9/2024 FR 4 4241 La Guardia, A, Rough'-'o"lu=-m.;.;b=- l'-'
ng.,
,c=•.c.Pcct l=---- . ----l-'x'--
2/9/2024 FR 6 � La Guardia, A, Gas piping, apt 2. x
2/9/2024 FR 10 4241 a GL uardia, A, Gas pressure, apt 2. x --
_2'.._ ________ +--
x
- -
' --1
2/9/2024 FR 4 4241 La Guardia A, Rough Jumblng, apt 2.
2/9/2024 FR 6 4241 La Guardia, A, Gas piping apt 3.
2/9/2024 FR 10 4241 la Guardia, A, Gas pressure, apt 3. 2/9/2021
R 4
-
4 �
4 ��Guardia, A, Rough plumbing, apt 3.

X
X
----t----+----- --+----+-----' - -- -
2/12/2024 AD 9 Scheduling and records update, ±-
2/12/2024 F 4 4520 9ih," Water heater final.
2/12/2024 F 4 148 Pt Sal Dunes, Water heater final.
_J_/12/2024 F 3 148 Pt Sal Dunes, FAU final/
---
2/12/2024 SW 6 321 Fuente, Conduit on roof, wall.
• 2/12/2024 FN 2 321 Fuente, Grounding electrode ok.
2/12/2024 FR 1 321 Fuente, Rough electrical.

I
x 1
2/12/2024 F 2 _B!£uente,�F0_inccaccl :celccect=ri:cc•.;.;l-,cPV�, -----------'-'' x"--- __ _ _
2/12/2024 F 5 Bl Fuente, Roof pv faming attachme� _

Ix
2/12/2024 MS 4 5124 Sandoioer Site visit with owner/builder Jaime -f-
.

I
j David, 8.5 hrs
,54 inspections
2/12/2024
I
I
.
'
i
-----
---T
I
-
--� I
-- '
----
.i
-
-
Building Inspection Log - February 2024

4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • eikhofdesigngroup.com City Engineer Report
February 2024
The following is a list of projects in various construction, design, or planning stages. • Various Caltrans Projects – Future Caltrans projects include the Hwy 1/166 Signalization Project, the ADA Improvement Project, the Santa Maria River Bridge Project, the Pavement Project through Guadalupe, and two shoulder widening projects on Hwy 1 both north and south of the City. The City Engineer has been working with Caltrans regarding the improvements in the downtown area. The City Engineer has also started communications with PG&E regarding the existing street lighting and possible improvements. The on Guadalupe Street (HWY 1) are owned and operated by PG&E. • Amtrak Station Improvements (Transit Hub) – The City has received a Clean California Grant from the State of California. During a February City Council meeting, an agreement was signed between the City and Caltrans to secure the Clean California Grant funding. The City has received a notice to proceed from Caltrans. The Amtrak site is being surveyed. This topographic and boundary survey is the first step in the design of the project. The City Engineer has also negotiated an additional $100,000 of LCTOP funding to be applied to the Transit Hub project. The SBCAG Board will approve this funding during a future meeting. Depending on the project costs, the project may include public restrooms, electric vehicle charging infrastructure, bicycle amenities, pervious pavers, improved signage, and site beautification upgrades. The total project funding is $1.3 million. • Central Park Renovation Project – The design team for the Central Park Renovation Project has submitted the 70% plans for review by the City. Recent meetings have focused on drainage and fencing for the project. The design team has presented three options for fencing, including chain link, composite fencing, and concrete block. Discussions are ongoing with cell providers for temporarily removing antennas for recoating the elevated tank. • Leroy Park Phase II Improvements – Andrew Goodwin Design (AGD) is preparing the multipurpose room project plans. The design costs for the project have increased, but are within the project contingency. The 50% plan review set is scheduled for delivery for City review in early March. A grant administered by the USDA funds the project.
• 303 Obispo Street Site Improvements – The design of the 303 Obispo Street Site Improvements is ongoing. City staff holds bi-weekly meetings with PG&E and the design team regarding the project.

The project includes charging facilities for future electric buses and electric fleet vehicles. The City Engineer met with Santa Maria Regional Transit to ensure the two agency’s facilities are compatible.

The City Engineer has also started communications with Charge Point to provide the charging infrastructure. The previous provider, Proterra, has gone bankrupt and no longer provides the charging facilities.

Agenda Item No. 7D

Page 2 of 2 ends

• Highway 1 and Pioneer Lift Stations – The Highway 1 Lift Station is currently waiting for the electrical switch gear to be provided. This equipment has an approximate 50-week lead time. The Pioneer Lift Station cannot be constructed until the Highway 1 Lift Station is completed. The City Engineer is trying to determine the best time to send the Pioneer Lift Station out to bid. • Waste Water Treatment Plant Improvements – The City Engineer and MKN met at the WWTP with City Staff to discuss ongoing needs at the plant. The City is currently in violation of its permit from the Regional Water Quality Control Board. MKN will start working with City Staff to help prepare necessary reports and plant improvements. The Biolac portion of the plant is not functioning properly and needs to be repaired. A mid-year budget revision will transfer funds that were originally allocated for the Highway 1 Lift Station to the Waste Water Treatment Plant Improvements.
• Measure A Projects – An application for Measure A North County Safe Routes to School, Bicycle and Pedestrian Program, Cycle 4 was prepared and submitted. The application is for funding for sidewalks at the new Guadalupe Jr High School and Guadalupe Early Learning Center (ELC).

The SBCAG Board approved a North County Safe Routes to School/Bike Ped Program for Cycle 3. The City Engineer prepared a staff report to enter a cooperative agreement with SBCAG to receive $114,710 to design and construct a multimodal path between the Escalante Meadows development and the Mary Buren Elementary School parking lot.

Development
The following developments, which require engineering review/oversight, are in various phases. • Pasadera
o The City Engineer reviewed and approved the Grading and Public Improvement Plans for the Pasadera Lot 1 South.
• 12th Street Apartment
o Plans have been submitted and are under review

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
JANUARY 1, 2024 – JANUARY 31, 2024
DATE: 2/01/2024

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Parking Prohibited Zoning Clearance Required
(GMC 18.60.040) (D)
0 0 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 1 0 1 Fowl, Livestock and Wild Animals (GMC 6.04.210) 0 0 0
Litter Accumulation (GMC 8.12.020) 3 0 3
Abatement of Weeds and Rubbish (GMC 8.16.010) 0 0 0
Unsafe Buildings-Collecting Rent for (GMC 8.40.030) 1 0 1 Unlawful Property Nuisance (GMC 8.50.070) 0 0 0
Graffiti Abatement (GMC 9.07.060) 0 0 0
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 1 0 1 Portable/fixed basketball goals (GMC 10.48.050) 1 0 1
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 0 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 0
Working Without Permits (GMC15.04.020) 0 0 0
Address Number (GMC 15.08.020 (505.1)) 2 0 2
Illegal Garage Conversion (GMC 18.08.120, 18.08.160) 0 0 0 Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 0 0 0
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 0 Prohibition of illicit discharges (GMC 13.24.050) 0 0 0 Landscape Maintenance Required (GMC 18.64.120) 0 0 0
Discharge of illegal fireworks (GMC 8.24.020) 0 0 0
72hr Parking 1 0 1
Code 60 Citations 0 0 0
TOTAL 9 0 9
Complaints Received 3 0 3
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 0 1 School Visits () 0 0 0
Agenda Item No. 8A

RECREATION AND PARKS MONTHLY REPORT
For February 2024
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 22/23)
LAST YEARTO-DATE
(FY 21/22)
Auditorium/Gym 33 17 184 136
O’Connell Park 0 0 15 58
LeRoy Park 1 1 20 37
Senior Center 26 24 220 94
Veterans Memorial
Plaza
0 0 4 5
Council Chambers 10 9 79 64
Central Park 0 0 0 0
Veterans Hall 3 7 36 37
Recreation and Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 9A
Auditorium
The agreement between the Guadalupe Union School District was approved and signed.

JanPro Cleaning Services was agreed upon by both parties to clean the auditorium. Their schedule will be Monday and Wednesday evenings to prep the gym for Tuesday/Thursday game days. They started at the end of January and will continue on through February.

Invoices will be sent to the school district to bill them for the agreed upon amount.

Recreation & Parks Commission Meeting Minutes

CITY OF GUADALUPE

SPECIAL MEETING OF THE RECREATION AND PARKS COMMISSSION MONDAY, FEBRUARY 12, 2024
Call to Order: Recreation Commission Chair- Joe Harris called the meeting to order at 6:00 p.m.

1. Roll Call: Recreation Manager, Hannah Sanchez, noted the Commissioner attendance as follows:

Commission Chair: Joseph Harris- Present
Commissioner: Enrique Ortiz- Present
Commissioner: Emily Dreiling- Present
Commissioner: Michael Jimenez - Present
Commissioner: Arnulfo Navarro – Present

2. Pledge of Allegiance
Commissioner Chair Joe Harris was recognized and led the Commission in the pledge of allegiance.

3. Community Participation Forum
No participation.

4. Consent Calendar
A. Motion was made by Navarro, seconded by Dreiling to approve the December 19, 2023, regular meeting minutes. All ayes, 4/0. Motion passed.

Regular Business

5. BGC Monthly Update
Mr. Josue Rojo was present to update the commission on all the activities and events taking place at LeRoy Park/Ron Estabillo Clubhouse.
• Bobcat Wrestling: He informed the commission that Bobcat wrestling will be practicing Monday, Wednesday, and Thursday at LeRoy. There will be a parent night coming up on January 21st to go over all of the league rules. • BGC Flag Football: A coed flag football league will start with BGC combining all teams from Orcutt, Santa Maria, and Guadalupe. A grant will be covering all teams fees. It is open to 1st – 8
th grade. Guadalupe has the most sign ups so far. They are currently looking for coaches.
• Teen Nights: Teen nights on Friday nights from 6pm – 8pm where boys play pick up basketball and girls do crafts.
• Daily: Around 60-70 children that are bussed from McKenzie and Mary Buren. Fine arts with mixed media as the current focus, Smart Moves, PE with hockey as the current focus, and passport of manhood are some of the activities currently running.

6. Central Park Update

7. Jack O’Connell Turf
Commissioner Dreiling gave an update on the Jack O’Connell Park turf project. The first grant proposal was submitted on November 20, 2023, for the State of California Urban Greening Grant. The awarding of the grant last year was during the month of February so Commissioner Dreiling hopes to hear back around that time this year. Commissioner Dreiling met and spoke with Senator Limon’s office as well as Assembly Member Hart’s office to inquire about letters of support. After reviewing the documents for the proposal, they will send draft letters back to Commissioner Dreiling.

8. Daddy & Daddy Dance
Recreation Services Manager, Hannah Sanchez, updated the commission on the Daddy & Daughter Dance. The date was set for Friday, February 23rd with the registration deadline set for Friday, February 16th. There are currently close to 80 RSVPs. Lobo Butcher Shop and A Sweet Affair will be catering, Central Coast Photobooth, A Class Act, and NexGen Ballroom will also be present to provide their services at the event.

9. 3v3 Basketball Tournament
Ms. Sanchez updated the commission on the plans for the potential basketball tournament.

The tournament is being advertised as an open league for anyone 16+. Teams must have at least 3 people to register. The registration fee is $45 per team. Ms. Sanchez is currently working on procuring EMS for the event, however, is waiting to get a few registrations prior to contracting anyone to work it as there are currently no registrations.

10. Recreation Services Manager Position Update
Interviews will be taking place in a week with a new pool of candidates.

11. Other matters of importance that the Recreation Services Manager will discuss, if deemed necessary.

12. Commission Requests, Comments, and Meeting Reports

13. Adjournment
At 8:00 p.m. a Motion was made by Commissioner Jimenez, seconded by Commissioner Ortiz for adjournment. The unanimous vote resulted in the meeting’s closure. 2 nd Annual Daddy & Daughter Dance
There were 120 individuals present at the Daddy & Daughter Dance. For the guest’s entertainment, the following groups were in attendance: Lobo Butcher Shop, A Sweet Affair, Central Coast Photobooth, A Class Act, NextGen Dance, and FSA/Little House by the Park. A game of bingo was played that required each person to visit all three stations.

You could only win Bingo if you completed all three stations. Pictures can be found on Guadalupe Recreation & Parks social media.

The itinerary was as follows:
• 6:45pm: Doors Open
• 7:00pm: Event Start & Stations
o Photobooth – Central Coast Photobooth
o Outside Tree Pictures
o Boutonniere & Corsage Making Craft Table – FSA/Little House by the Park • 7:20pm: Dance Lesson by NextGen Dance
• 8:00pm: Bingo
• 8:15pm: Free Dance
Upcoming Programs & Events
Drop-in Sports for ages 16+
Free Drop-in volleyball and basketball for ages 16+ are currently taking place.

The location/day of drop-in basketball varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate.

This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/
March & April Drop In Schedule
March
Drop In Volleyball
• Sunday 10th: 6:00pm – 8:00pm
• Wednesday 13th: 6:30pm – 8:15pm
• Wednesday 20th: 6:00pm – 8:00pm
• Wednesday 27th: 6:00pm – 8:00pm
Drop In Basketball
• Wednesday 6th: 6:30pm – 8:15pm
• Thursday 21st: 6:00pm – 8:00pm
• Thursday 28th: 6:00pm – 8:00pm
April
Drop In Volleyball
• Wednesday 3rd, Wednesday 10th, Thursday 18th, Thursday 25th: 6:00pm – 8:00pm Drop In Basketball
• Thursday 4th, Thursday 11th, Sunday 21st, Sunday 28th: 6:00pm – 8:00pm Joe Harris 3v3 Basketball Tournament
The Joe Harris 3v3 Basketball Tournament is a 16+ open league tournament. Anyone 16 years of age or older or gender may create a team of at least 3 players and no more than 6.

There is no requirement for number of males or females per team. The registration fee is $45 per team and the deadline to register is Monday, March 18th by 4pm. More information about the tournament can be found on the Recreation Page on the City Website, https://cityofguadalupe.org/recreation/ .

Respectfully,
Hannah Sanchez
Recreation Services Manager

Page 1 of 1 ends

Agenda Item No. 10

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024
_________________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: City Council vacancy/appointment
RECOMMENDATION:

That the City Council make an appointment to the City Council to fill the current vacancy from the list of persons who submitted a letter of interest by 4 p.m. on March 6, 2024 (letters attached hereto).

BACKGROUND:

On February 9, 2024, City Administrator Todd Bodem received an email from Ms. Lizalde stating that she was resigning her position on the City Council effective immediately. Since there was not enough time to prepare an item for the Council’s agenda for the meeting on February 13, 2024, City Administrator Bodem informed the Council and the public of Ms. Lizalde’s resignation and this meeting. The City Attorney stated his intention to bring an item at the next Council meeting on February 27, 2024, recommending an appointment from the list of persons who had applied for the previous Council vacancy in November 2022, and did so, but at the February 27th meeting, the City Council directed staff to allow new applications for the current vacancy and not limit the applicants to those who had previously applied.

Complying with the Council’s direction, the City posted a notice of vacancy on the City’s website, (as well as by emails from various distributions lists) that stated interested persons should submit a letter of interest by 4 p.m. on March 6, 2024.

DISCUSSION:

A total of four (4) persons submitted letters of interest by the 4 p.m. March 6th deadline. These letters of interest are attached to this staff report. (Attachment 1). City staff has also prepared a list of suggested questions for the Council to ask the applicants. (Attachment 2).

ATTACHMENTS

1. Statements of interest letters.

2. Suggested questions for applicants.

Philip F. Sinco
Whitney Furness
213 Camp Ln
Guadalupe, CA 93434
[email protected]
City Administrator Todd Bodem
City of Guadalupe
918 Obispo St
Guadalupe, CA 93434
Dear Mr. Bodem,

RECEIVED
FEB 2 9 2024
C!TY OF GUADALUPE
City Clerk or Deputy Clerk
February 29, 2024
I am writing to express my sincere interest in being considered for the position of City Council Member for the City of Guadalupe. With a profound dedication to our community and a genuine passion for positive change, I am eager to contribute my skills, experience, and commitment to the City of Guadalupe.

Having been a member of our community for over eight years, I have witnessed both its strengths and its challenges. I have cultivated a deep understanding of the issues facing our city and the diverse perspectives of its residents. I was born and raised on the Central Coast, and have lived through the rapid growth we have seen for the last several decades. While I recognize the necessity for growth and change, I also hold a deep sense of nostalgia for the way things have been thus far. I feel that I possess a great balance of both perspectives.

In addition, my professional background in administration, logistics, office management, and facilities management has equipped me with the leadership, communication, and problem-solving skills necessary to effectively address the concerns of our residents and collaborate with fellow council members to implement impactful solutions. I'm currently employed by the NASA Launch Services Program's Prime Contractor, a.i. solutions, at Vandenberg Space Force Base, where I am closely involved in ensuring the success of NASA launches, assisting in maintenance and upgrades of the NASA facilities, budgeting, guest operations and employee management.

If given the opportunity to serve as a City Council Member, I pledge to uphold the highest ethical standards, prioritize transparency and accountability, and work tirelessly to represent the best interests of all residents. I am committed to fostering inclusivity, promoting sustainable development, and advocating for policies that enhance the quality of life for every member of our community. I am eager to bring a fresh perspective and innovative ideas to the City Council.

I am confident that my passion for public service and my dedication to Guadalupe's future make me a strong candidate for this position.

Thank you for considering my candidacy. I look forward to the opportunity to further discuss how I can contribute to the continued success and prosperity of Guadalupe.

Sincerely,
Whitney Furness, MSML
ATTACHMENT 1

From:

Sent:

To:

Subject:

Todd Bodem
Wednesday, March 6, 2024 7:12 AM
Juana Escobar
FW: Interested in joining the city council

RECEIVED
MAR O 5 2024

CITY OF GUADALUPE
C:t�, C!Grk er Deputy Clerk
From: Richard Akowuah <[email protected]>
Sent: Tuesday, March 5, 2024 9:52 PM
To: Todd Bodem <[email protected]>
Subject: Interested in joining the city council
Hello my name is Richard Akowuah. I'm very interested in joining the Guadalupe City Council. My passion for being part of the community is very important to me because I know I have the confidence to provide much needed support and relief for the people that is in need. In my six years of residency in Guadalupe. I noticed the city need some improvement in our parks and recreation, roadways, infrastructure. I know in my heart that I can provide a positive impact for the city of Guadalupe. I know I can develop a leadership that can bring an energy, enthusiasm, and positive attitude in Guadalupe. I know in my heart I can connect with the people in Guadalupe. I believe the city needs someone in the council board that can provide comprassion, empathy, and some structure to make the city a better and safe environment to live. I want to share a bio about myself. I'm originally from the Bronx, New York.

From 1997 to 2004. I was living in the housing projects in Queensbridge, New York. In August of 2004. I moved to Santa Maria, California to play football for the Allan Hancock Bulldogs. I graduated from Hancock in May of 2007. In my time living in California. I have some experience working within the community. In 20091 was assistant coach for the Santa Maria Saints. From 2014 thru 2017. I was a youth counselor for Aaron's Boys Home in Atascadero, CA. Right now I'm currently one of the Assistant Coaches for the Guadalupe Bulldogs. I'm currently working at California Men's Colony as a Department of Rehabilitation Counselor. Some of my assets that I can bring to the Guadalupe community are my work ethic, integrity, confidence, leadership, flexibility, motivation, and humanity . Thank you for this opportunity.
sent from Yahoo Mail tor iPnon.e
1 Interview Ques�ons
For
City Council Candidates
Candidate Name: ___________________________________________

1. What in your background, training, skills, and experience would be beneficial to you as a council member helping guide the affairs of Guadalupe with a popula�on of 8,500 residents?

2. Based on what you know about city government, and specifically about Guadalupe city government, what do you see as top priori�es for the city and why?

3. Guadalupe is a very ethnically diverse community. In your role as a city council member, how would you reach out to all residents to ensure they are well represented by the city leadership?

4. The City of Guadalupe has been able to secure several grants and resourcesto increase recrea�onal services, projects to help create jobs and major traffic projects. Are you able to iden�fy any of these developments?

5. How do you stay informed about current events and issues affec�ng the city?

6. What is your approach to handling controversial and complicated issues?

7. Do you have any ques�ons regarding this process or council posi�on? ATTACHMENT 2
Agenda Item No. 11

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024

__________________________________ __________________________________ Prepared by: Approved by:

Amelia M. Villegas, Interim HR Manager Todd Bodem, City Administrator SUBJECT: Grants Administrator Job Description
RECOMMENDATION:

That the City Council adopt Resolution No. 2024-20 approving the position description for Grants Administrator and authorizing the recruitment process.

DISCUSSION:

Although the City may have been eligible to receive grants due to its disadvantaged status, the City did not readily apply for every grant opportunity in the past. Within the past 4-5 years, the City has applied for and received grants in varying dollar amounts. Some of those grants are:
• AHSC Grant for Amtrak Station Improvements: $1M+
• AHSC Grant for Two Electric Buses: $767K
• EDA Grant - Royal Theatre: $5M
• CA Arts Council Grant - Royal Theatre: $5M
• Le Roy Park Phase II (Community Facilities Grant-Earmark): $1.7M • City Hall & Public Safety Building Improvements/Greg Hart: $1M • Central Park & Elevated Tank Grant (State Parks): $4.8M • CDBG Grant-Hwy 1 Lift Station: $816K
• CalFire – Urban Tree Grant: $171K
In addition, over the past five (5) years, Public Safety has applied for twenty-five grants, receiving fifteen in the total amount of approximately $350,000 in grant funding.

There continues to be an opportunity for the City to apply for more grants. The City recently entered into an agreement with Townsend Public Affairs to write and apply for grants. Although the Grants Administrator is not responsible for writing grants, the position will have a coordinating relationship with the grant writer.

The City has approximately $30M in grant procurement. It should have a focal point to deal with the varying agencies that grant these fundings. Monitoring the expenditures, reimbursements, Amelia M. Villegas
reporting, etc. is critical to ensure that the City is adhering to the provisions of these grants. Once the City’s cannabis program becomes more active, this position would also manage it. That would include working with others to handle some of the regulatory activities, such as coordination with state agencies, administrative enforcement, coordination with Public Safety, and general oversight activities.

Since the City does not currently have a Grants Administrator position, the City has not applied for some grant opportunities due to the burdens of ongoing administration and lack of time on the part of City staff. If the City hires a Grants Administrator, several million dollars of beneficial funds to support many projects and programs are potentially available that would otherwise be lost.

FISCAL IMPACT:

Each grant has a component (percentage) for grant administration. These grants would be able to fund this position.

ATTACHMENTS:

1. Resolution No. 2024-20

2. Grants Administrator Job Description
RESOLUTION NO. 2024-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING THE POSITION

DESCRIPTION OF GRANTS ADMINISTRATOR AND AUTHORIZING THE RECRUITMENT PROCESS WHEREAS, over the recent years, the City has applied for and received approximately $30,000,000 in grant funding; and
WHEREAS, the City must adhere to strict procedures and requirements for each grant; and WHEREAS, centralizing the administration of grants provides for a more organized, effective, and efficient process; and
WHEREAS, without this position, the City would not apply for certain grant opportunities because of the demands of ongoing administration on City staff; and WHEREAS, the position will likely pay for itself as each grant provides for a component for grant administration.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The new position of Grants Administrator is hereby established as an hourly position represented by the Service Employees International Union.

SECTION 2: The position description for Grants Administrator is hereby approved. As with all City positions, the City Administrator is authorized to amend the position description in the future, as needed, after consulting with SEIU, if necessary.

SECTION 3: The proposed seven-step hourly salary range, SG 191, for the Grants Administration position is set at a minimum of $30.002 to a maximum of $40.206 with similar benefits of those offered to other employees represented by the Service Employees International Union. As with all City positions, only the City Council can change the pay and benefits for this position, after consultations with SEIU.

SECTION 4: Staff is authorized to begin recruitment for the Grants Administrator.

SECTION 5: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting on the 12th day of March 2024 by the following vote:

MOTION:

ATTACHMENT 1
AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-20 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 12, 2024, and that same was approved and adopted.

ATTEST:
____________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
____________________________________
Philip F. Sinco, City Attorney

CITY OF GUADALUPE
Grants Administrator
February 2024
DEFINITION:

Under the direction of the City Administrator, administers the financial control processes of grant activity throughout the grant lifecycle to ensure compliance with grant provisions, regulations, standards, timelines, and reporting requirements. In addition, this position will be responsible for overseeing compliance by approved cannabis businesses in the City with applicable provisions of the City’s Municipal Code.

ESSENTIAL FUNCTIONS:
• Reviews and approves award documents for accuracy and completeness • Monitors expenditures to ensure compliance with agency and departmental guidelines, availability of funds and appropriateness of expenditure
• Maintains audit support documentation
• Prepares financial report of expenditures for each budget cycle • Prepares final reporting as mandated by agency guidelines • Maintains detailed budgets to ensure the successful budgeting and costing on awards • Primary contact for creating invoices in financial system to accurately reflect expenses • Communicate clearly with project lead and granting agency to ensure timeliness and project requirements are satisfied
• Interacts with federal, state, and local agencies to ensure that grant projects comply with program guidelines for expenditure, funding, and accountability KNOWLEDGE/SKILLS:
• Principles and practices of grant regulations and compliance requirements • Knowledge of basic accounting principles and procedures • Knowledge of municipal accounting, financing, auditing and expenditure control systems and procedures
• Excellent time management, problem resolution and organizational sills • Knowledge of grants management software and information technology skills • Computer literacy required, particularly spreadsheet software • Excellent verbal, written and interpersonal skills
• Ability to work collaboratively and effectively independently within established deadlines • Ability to take initiative and manage projects through completion with minimal supervision • Strong organizational and multi-tasking skills
ATTACHMENT 2
Grants Administrator
February 2024

Page 2 of 2 ends

KNOWLEDGE/SKILLS (cont’d)
• Ability to anticipate challenges and effectively resolve potential issues through creative problem solving
EDUCATION & EXPERIENCE:

Associate Degree in Finance, Public or Business Administration, Bachelor’s Degree preferred, with at least two (2) years of experience working in the field of grants administration and research management; municipal experience, strongly preferred, OR an equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Frequently handle, grip, grasp, and reach above, at, and below shoulder level. Infrequently bend, stoop, crouch, kneel, and extend neck upward, downward, or side-to-side. • Frequently sit, occasionally stand, or walk.
• Visual acuity which could be corrected sufficiently to perform the essential functions of the position; average depth perception needed.
• Ability to communicate to exchange information effectively verbally in an office environment, to hear and comprehend oral instructions and communications. • Frequent use of computer and telecommunication equipment.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Primarily works indoors with no exposure to inclement weather, conditions, or hazards.

The noise level in the work environment is usually quiet in the office and moderate during events/activities.

This job description is not intended to be all-inclusive. The employee may also perform other reasonably related duties as assigned. The City of Guadalupe provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state, or local laws.

Page 1 of 2 ends

Agenda Item No. 12

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024

________________________________ __________________________________ Prepared by: Approved by:

Janice Davis, Finance Director Todd Bodem, City Administrator SUBJECT: FY 2023-24 Mid-Year Adjustments
RECOMMENDATION:

It is recommended that the Council adopt Resolution No. 2024-21 adjusting the General Fund, Enterprise Fund, Capital Improvements Projects, and American Rescue Plan Act ARPA Fund.

BACKGROUND:

On July 25, 2023, Resolution No. 2023-67 adopting the proposed budget for FY23-24 was approved by the City Council. City staff recently reviewed each department budget. Based on staff review of current and projected information, staff is presenting a recommendation to amend the General Fund, CIP, Enterprise Fund and American Rescue Plan Act (ARPA) Fund. The specifics regarding the recommended changes are identified in the accompanying resolution and its attachments. The following is a summary of the recommended adjustments.

General Fund Revenues
Exhibit A, Page 2:

FY23-24 approved budget revenue estimates were set at $7,282,819. After review with City staff the only recommended change is to reduce the revenues by -$60,000 for a school resource officer as these revenues are not expected to be received in FY23-24, setting the revenue budget at $7,222,819. All other revenue amounts are expected to be received by the end of the fiscal year.

General Fund Expenditures
Exhibit A, Page 4:

On January 23, 2024, Resolution No. 2024-11 was adopted approving startup funding in the amount of $10,000 for the approved City non-profit corporation. There is current expenditure savings in Administration-Professional Services that city staff is suggesting be used for this expenditure for the startup funding for the non-profit.

Exhibit A, Page 7:

Janice Davis

Page 2 of 2 ends

Contained within the report are year-end expenditure projections that would reflect an increase in expenditures by +$50,000 to the overall General Fund expenditures that were approved at $7,248,616 to $7,298,616 for a replacement vehicle for the Police Department.

Enterprise Fund
Exhibit B:

Contained within the report are year-end revenue projections that would reflect an increase in revenues received from grants for the Wastewater Fund by +1,734,908 and the Transit Fund by +1,004,000.

CIP Modifications
Exhibit C:

Under category of Wastewater a grant for Highway 1 lift station for CDBG was approved in the amount of $3,534,908. The original budget consisted to $1,800,000 from the wastewater fund to cover this project. City Staff is asking that we allocate the $1,800,000 from Highway 1 Lift Station project and use those monies to fund much needed wastewater treatment plant improvements of the ponds and dredging.

Under the category of Transit, a Clean Air Grant was also approved in the amount of $1,004,000 for the Amtrak Tran Station Rehab (design)/Transit Hub Rehab project.

ARPA Modifications
As a part of the FY 2023- 24 Budget Process the allocation of American Rescue Plan Act Funds were reviewed. A detailed listing of the ARPA allocation and proposed funding for the remainder of the year is listed as the last attachment to this report. Exhibit D to the resolution identifies changes that staff is recommending for the remainder of this fiscal year. These changes are redirecting funds from certain CIP projects that are not likely to be pursued to other CIP projects that are either underway or contemplated during the second half of the year.

FISCAL IMPACT:

The fiscal impacts associated with the Mid Year changes are -$120,000 (-$10,000 for non-profit start-up costs, and -$110,000 from Public Safety revenue and expense changes) in the General Fund.

In the Enterprise fund +$2,545,908 in other government grants revenue in the Wastewater and Transit Funds.

ATTACHMENTS:

1. Resolution No. 2024-21

2. Exhibit A – General Fund Budget Worksheet

3. Exhibit B – Enterprise Fund Budget Worksheet (Revenues Only)

4. Exhibit C - Capital Improvement Projects Spreadsheet

5. Exhibit D - ARPA Spreadsheet

RESOLUTION NO. 2024-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA ADOPTING BUDGET AMENDMENTS TO THE FY 2023-24 BUDGET AND MAKING CHANGES TO THE ALLOCATION OF ARPA FUNDS
WHEREAS, On July 25, 2023, Resolution No. 2023-67 was adopted approving the proposed budget for FY23-24; and
WHEREAS, On March 12, 2024, the City Council reviewed staff-prepared projection of revenues and expenditures for the FY 2023-24 Budget, and
WHEREAS, the City Council directed that amendments to the FY 2023-24 budget be prepared based on staff-issued projections.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

That the following amendments for the Fiscal Year FY 2023-24 budget are approved:

1. Amendments to the General Fund as specified in Exhibit A to this resolution.

2. Amendments to the Enterprise Fund as specified in Exhibit B to this resolution.

3. Amendment to the CIP allocation as specified in Exhibit C to this resolution; and

4. Amendment to the ARPA allocation as specified in Exhibit D to this resolution.

PASSED AND ADOPTED at a regular meeting on the 12th day of March 2024 with the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the following Resolution being Resolution No. 2024-21 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held on March 12, 2024, and that same was approved and adopted.

ATTEST:
_____________________________________ ____________________________ Amelia M. Villegas, City Clerk Ariston, Julian, Mayor
APPROVED AS TO FORM:
______________________________________
Phillip F. Sinco, City Attorney
ATTACHMENT 1
3/2/2024 2:31:19 PM Page 1 of 13
Budget Worksheet Condensed
City of Guadalupe Account Summary
For Fiscal: 2023-2024 Period Ending: 03/31/2024
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
Fund: 001 - General Fund
Revenue
RevCategory: 31 - Taxes:
001-3130 Sales & Use Tax 568,241.65 645,515.18 467,539.00 _____________________________ 234,698.66 001-3132 Refunds & Overpayments 0.00 0.00 0.00 _____________________________ 0.00 001-3135 Franchise Fees 288,004.48 319,801.17 267,000.00 _____________________________ 118,527.46 001-3136 Local Sales Tax 761,766.97 848,429.30 778,611.00 _____________________________ 336,968.35 001-3140 Real Property Transfer Tax 46,319.89 39,659.86 36,500.00 _____________________________ 7,825.11 001-3145 Property Tax 1,622,203.06 1,923,500.47 1,845,315.00 _____________________________ 1,076,618.86 001-3150 Utility User Tax 503,049.50 495,116.10 441,000.00 _____________________________ 301,260.52 001-3151 TRANSIENT OCCUPANCY TAX 0.00 401.73 0.00 _____________________________ 1,386.80 001-3210 Bus. License/Gross Receipts Tax 259,949.20 257,059.88 257,000.00 _____________________________ 174,159.82 RevCategory: 31 - Taxes: Total: 4,049,534.75 4,529,483.69 4,092,965.00 2,251,445.58 0.00 RevCategory: 32 - Building & Planning:
001-3215 Building Permits 233,457.60 154,859.65 233,000.00 _____________________________ 45,498.51 001-3216 Other Licenses & Permits 33,769.00 32,398.52 17,000.00 _____________________________ 14,823.00 001-3217 Electrical Permit 69,530.68 82,384.93 34,750.00 _____________________________ 35,343.00 001-3218 Mechanical Permit 29,452.00 22,735.00 10,000.00 _____________________________ 9,065.00 001-3219 Plumbing Permit 63,635.76 74,494.00 31,800.00 _____________________________ 13,636.00 001-3220 Plan Check Other 106,184.78 115,465.48 53,092.00 _____________________________ 27,889.85 001-3223 Over the Counter Plan check 16,834.00 0.00 0.00 _____________________________ 1,498.00 001-3225 Cannabis Revenue 0.00 0.00 70,000.00 _____________________________ 32,068.35 001-3520 Zoning Fees 0.00 0.00 0.00 _____________________________ 0.00 001-3521 General Plan Update 87,252.82 46,294.00 0.00 _____________________________ 5,140.00 001-3522 Grading Permits 250.00 0.00 125.00 _____________________________ 0.00 001-3525 Public Improvement Plan Check 0.00 0.00 0.00 _____________________________ 0.00 001-3537 Plans & Specs 30,666.00 22,394.93 20,000.00 _____________________________ 24,236.00 RevCategory: 32 - Building & Planning: Total: 671,032.64 551,026.51 469,767.00 209,197.71 0.00

EXHIBIT A
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 2 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
RevCategory: 34 - Public Safety:
001-3310 Criminal Fines & Penalties 163.54 17,371.29 18,000.00 _____________________________ 84.94 001-3320 Other Fines & Penalties 6,211.26 14,872.05 10,000.00 _____________________________ 7,121.28 001-3406 COPS Grants 161,284.85 165,271.22 150,000.00 _____________________________ 66,809.98 001-3450 POST Training 9,034.75 0.00 0.00 _____________________________ 0.00 001-3483 School Resource Officer 50,418.62 0.00 60,000.00 _____________________________ 0.00 001-3498 Vehicle Anti-Theft 4,022.29 4,021.48 4,000.00 _____________________________ 2,045.54 001-3547 Special Fire Services 1,834.36 6,384.16 0.00 _____________________________ 669.00 001-3548 AMR Ambulance Revenue 16,834.93 21,879.74 19,000.00 _____________________________ 17,957.14 001-3549 CA OES Fire Assistance * 229,734.07 0.00 0.00 _____________________________ 0.00 001-3560 Special Police Services 0.00 453.00 0.00 _____________________________ 0.00 001-3619 Police Overhead 57,458.20 44,877.28 50,000.00 _____________________________ 29,449.77 001-3643 Misc. Revenue - Police 21,616.40 22,123.01 15,000.00 _____________________________ 59,380.54 RevCategory: 34 - Public Safety: Total: 558,613.27 297,253.23 326,000.00 183,518.19 RevCategory: 36 - Other Revenue
001-3134 Dividends 1,382.84 1,390.08 1,800.00 _____________________________ 1,419.04 001-3152 SHORT TERM RENTAL FEE 0.00 180.00 0.00 _____________________________ 0.00 001-3224 Cannabis App Fee 63,000.00 0.00 0.00 _____________________________ 0.00 001-3479 Contributions, other 0.00 550.00 0.00 _____________________________ 0.00 001-3490 Other Government Grants 9,641.84 17,371.34 16,000.00 _____________________________ 1,100,000.00 001-3499 Revenue from Other Agencies 293,173.50 237,445.98 270,000.00 _____________________________ 155,818.91 001-3510 Parks & Recreation Fees 2,210.00 930.00 0.00 _____________________________ 6,238.00 001-3550 Other Permits & Fees 1,271.50 10,298.93 2,500.00 _____________________________ 4,701.00 001-3580 Other Service Charges 175.00 255.00 0.00 _____________________________ 0.00 001-3604 Contributions, non-gov't. 90,000.00 0.00 90,000.00 _____________________________ 0.00 001-3606 Investment Income 2,997.36 0.00 0.00 _____________________________ 0.00 001-3610 Rental of Property 120,185.21 133,329.23 125,000.00 _____________________________ 77,663.64 001-3618 Administrative Overhead 40,977.33 30,031.04 30,000.00 _____________________________ 10,907.30 001-3620 Miscellaneous Income 1,142.22 230,896.33 0.00 _____________________________ 421,730.31 001-3625 Public Donations 0.00 0.00 0.00 _____________________________ 0.00 001-3638 W/C Reimbursement 9,438.50 144,801.39 0.00 _____________________________ 65,298.92 001-3808 Transfer from CDBG 0.00 4,104.00 0.00 _____________________________ 0.00 -60,000
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 3 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-3810 Transfer From Water Oper.Fund 316,599.96 140,875.00 338,300.00 _____________________________ 0.00 001-3815 Transfer From WasteWtr Op.Fund 227,199.96 112,333.35 269,900.00 _____________________________ 0.00 001-3816 Transfer from Gldp Assesmnt Dist 2,318.45 667.10 24,000.00 _____________________________ 0.00 001-3820 Transfer From Gas Tax Fund 3,156.96 537.50 126,155.00 _____________________________ 0.00 001-3824 Transfer from Measure A 95,442.96 49,629.15 20,500.00 _____________________________ 0.00 001-3831 LTF-Transit 35,000.04 32,458.35 75,300.00 _____________________________ 0.00 001-3832 Transfer from misc funds 0.00 867.10 170,985.00 _____________________________ 0.00 001-3847 Transfer from Successor Agency 140,557.02 140,203.02 0.00 _____________________________ 0.00 001-3851 Transfer from Guad Lighting Dis 7,629.00 4,500.00 273,100.00 _____________________________ 0.00 001-3877 Transfer from ARPA 212,622.92 143,251.85 559,547.00 _____________________________ 0.00 RevCategory: 36 - Other Revenue Total: 1,676,122.57 1,436,905.74 2,393,087.00 1,843,777.12 0.00 RevCategory: 39 - MISCELLANEOUS
001-3605 Interest Income -3,557.46 23,160.25 1,000.00 _____________________________ 115,606.00 001-3621 Over/Short 2.67 -581.34 0.00 _____________________________ 46.32 RevCategory: 39 - MISCELLANEOUS Total: -3,554.79 22,578.91 1,000.00 115,652.32 0.00 Revenue Total: 6,951,748.44 6,837,248.08 7,282,819.00 4,603,590.92 Expense
Department: 4100 - City Council
001-4100-0100 Salaries - Regular 1,800.00 1,500.00 1,800.00 _____________________________ 0.00 001-4100-0125 Salaries - Part-Time 9,000.00 8,630.36 9,000.00 _____________________________ 9,042.88 001-4100-0300 FICA/Medicare 826.56 688.80 826.00 _____________________________ 0.00 001-4100-0350 Workers' Compensation 475.16 1,591.93 1,740.00 _____________________________ 0.00 001-4100-0360 Unemployment Insurance 28.80 0.00 0.00 _____________________________ 0.00 001-4100-1200 Office Supplies & Postage 0.00 148.94 0.00 _____________________________ -74.47 001-4100-1300 Business Expense/Training 0.00 63.94 0.00 _____________________________ 171.22 001-4100-1550 Operating Supplies & Exp. 376.45 1,659.68 1,000.00 _____________________________ 271.90 001-4100-2150 Professional services 0.00 0.00 0.00 _____________________________ 807.50 Department: 4100 - City Council Total: 12,506.97 14,283.65 14,366.00 10,219.03 0.00 Department: 4105 - Administration
001-4105-0100 Salaries - Regular 309,075.32 264,583.36 306,161.00 _____________________________ 232,536.03 001-4105-0125 Salaries - Part-Time 1,971.02 1,500.00 1,800.00 _____________________________ 0.00 001-4105-0150 Salaries - Temporary 4,036.62 22,968.93 0.00 _____________________________ 0.00 001-4105-0200 Salaries - Overtime 789.00 819.72 975.00 _____________________________ 1,715.85 -60,000 7,222,819.00
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 4 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4105-0250 Retirement - PERS 52,187.14 52,830.63 69,672.00 _____________________________ 23,937.83 001-4105-0300 FICA/Medicare 23,835.03 19,006.03 23,566.00 _____________________________ 0.00 001-4105-0350 Workers' Compensation 17,927.12 5,651.92 16,747.00 _____________________________ 0.00 001-4105-0360 Unemployment Insurance 97.03 0.00 0.00 _____________________________ 0.00 001-4105-0400 Medical Insurance 49,724.78 35,748.34 38,935.00 _____________________________ 15,365.91 001-4105-0450 Other Benefits 0.00 1,141.94 1,853.00 _____________________________ 1,369.97 001-4105-0545 Deferred Compensation -257.54 4,200.00 8,873.00 _____________________________ 5,975.00 001-4105-0560 Dental Insurance 3,890.95 3,255.84 4,632.00 _____________________________ 2,348.99 001-4105-0570 Vision Insurance 512.52 358.03 568.00 _____________________________ 0.00 001-4105-0585 Life Insurance 0.00 102.36 660.00 _____________________________ 310.95 001-4105-1150 Communications 4,296.18 616.21 5,000.00 _____________________________ 0.00 001-4105-1200 Office Supplies & Postage 1,054.80 2,166.71 1,800.00 _____________________________ 3,711.65 001-4105-1250 Advertising and Pubs 280.00 2,536.21 2,000.00 _____________________________ -158.63 001-4105-1300 Business Expense/Training 990.65 1,679.38 0.00 _____________________________ 1,041.62 001-4105-1350 Memberships, Dues & Subs 0.00 384.00 0.00 _____________________________ 3.73 001-4105-1550 Operating Supplies & Exp. 3,799.41 5,597.13 3,800.00 _____________________________ 1,526.58 001-4105-1600 Elections 0.00 8,674.21 0.00 _____________________________ 0.00 001-4105-1650 Levys, Penalties/Interest 0.00 200.00 0.00 _____________________________ 0.00 001-4105-2100 Legal Services 25.00 0.00 0.00 _____________________________ 0.00 001-4105-2150 Professional Services 11,009.85 11,511.23 96,623.00 _____________________________ 28,969.61 Department: 4105 - Administration Total: 485,244.88 445,532.18 583,665.00 318,655.09 0.00 Department: 4110 - City Attorney
001-4110-2150 Professional services 130,289.03 105,949.76 100,000.00 _____________________________ 53,080.65 Department: 4110 - City Attorney Total: 130,289.03 105,949.76 100,000.00 53,080.65 0.00 Department: 4120 - Finance
001-4120-0100 Salaries - Regular 305,863.20 303,384.65 288,340.00 _____________________________ 268,069.85 001-4120-0125 Salaries - Part-Time 0.00 8,759.26 0.00 _____________________________ 32,032.52 001-4120-0150 Salaries - Temporary 0.00 23,818.38 0.00 _____________________________ 0.00 001-4120-0200 Salaries - Overtime 627.07 3,908.05 1,000.00 _____________________________ 906.64 001-4120-0250 Retirement - PERS 79,941.34 82,162.87 98,076.00 _____________________________ 38,013.81 001-4120-0300 FICA/Medicare 23,328.69 21,692.36 21,050.00 _____________________________ 0.00 001-4120-0350 Workers' Compensation 20,325.96 8,293.35 15,772.00 _____________________________ 0.00 use $10,000 for Non-Profit Start-up
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 5 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4120-0400 Medical Insurance 59,699.28 52,008.53 57,937.00 _____________________________ 48,421.79 001-4120-0545 Deferred Compensation 2,430.35 1,259.51 53.00 _____________________________ 226.24 001-4120-0560 Dental Insurance 4,021.58 4,049.66 4,516.00 _____________________________ 4,297.82 001-4120-0570 Vision Insurance 648.80 443.76 570.00 _____________________________ 0.00 001-4120-0585 Life Insurance 0.00 67.52 452.00 _____________________________ 384.78 001-4120-1150 Communications 2,890.31 451.54 3,000.00 _____________________________ 0.00 001-4120-1200 Office Supplies & Postage 2,987.69 7,945.33 3,000.00 _____________________________ 5,578.13 001-4120-1250 Advertising & Publication 34.65 500.00 0.00 _____________________________ 0.00 001-4120-1300 Business Expense/Training 554.35 2,529.16 2,000.00 _____________________________ 200.00 001-4120-1350 Memberships, dues,subscriptions 780.29 528.00 2,255.00 _____________________________ 0.00 001-4120-1500 Equipment Replacement 0.00 0.00 0.00 _____________________________ 2,277.86 001-4120-1501 Equipment < or = $5000 0.00 519.82 0.00 _____________________________ 490.00 001-4120-1550 Operating Supplies & Exp. 2,301.65 5,297.48 1,600.00 _____________________________ 2,857.24 001-4120-1650 Levys, Penalties/Interest 0.00 539.42 0.00 _____________________________ -69.71 001-4120-2150 Professional services 11,961.57 20,148.82 17,000.00 _____________________________ 20,793.24 001-4120-2249 Lease payments 0.00 1,531.95 0.00 _____________________________ 0.00 001-4120-5089 Transfer to CIP 0.00 0.00 25,000.00 _____________________________ 0.00 Department: 4120 - Finance Total: 518,396.78 549,839.42 541,621.00 424,480.21 0.00 Department: 4140 - Non-Departmental
001-4140-0400 Medical Insurance 2,694.28 7,594.12 3,500.00 _____________________________ 979.27 001-4140-1200 Office Supplies & Postage 1,991.79 1,670.17 1,000.00 _____________________________ 351.41 001-4140-1300 Business Expense/Training 0.00 145.21 0.00 _____________________________ 0.00 001-4140-1350 Memberships, Dues & Subs 0.00 41.97 0.00 _____________________________ 18.99 001-4140-1550 Operating Supplies & Exp. 1,765.21 0.00 17,648.00 _____________________________ 11,413.29 001-4140-1750 Bank Service Charges 2,034.11 1,343.00 2,000.00 _____________________________ 253.50 001-4140-2150 Professional Services 14,622.71 19,149.15 35,178.00 _____________________________ -3,713.54 001-4140-2151 Information Technology Svs 126,214.39 139,399.16 60,511.00 _____________________________ 77,488.51 001-4140-2300 Liability Insurance 20,088.00 22,237.00 22,000.00 _____________________________ 0.00 001-4140-2350 Services by other Agencies 63,812.00 51,228.00 35,000.00 _____________________________ 50,821.00 001-4140-2999 COVID19 169.64 0.00 0.00 _____________________________ 0.00 001-4140-4000 Debt Service Principal 0.00 0.00 130,666.00 _____________________________ 0.00 001-4140-4100 Debt Service Interest 2,010.00 3,675.00 2,010.00 _____________________________ 0.00 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 6 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4140-4150 Lease Purchase 10,396.12 9,580.80 9,000.00 _____________________________ 5,135.97 001-4140-5089 Transfer to CIP 212,242.36 16,532.33 401,000.00 _____________________________ 0.00 Department: 4140 - Non-Departmental Total: 458,040.61 272,595.91 719,513.00 142,748.40 0.00 Department: 4145 - Building Maintainence
001-4145-0100 Salaries - Regular 30,956.25 25,746.49 23,512.00 _____________________________ 18,985.23 001-4145-0200 Salaries - Overtime 212.16 896.46 0.00 _____________________________ 0.00 001-4145-0250 Retirement - PERS 4,982.93 2,066.21 2,558.00 _____________________________ 1,304.96 001-4145-0300 FICA/Medicare 2,486.20 1,767.27 1,777.00 _____________________________ 0.00 001-4145-0350 Workers' Compensation 1,329.28 1,156.40 1,286.00 _____________________________ 0.00 001-4145-0400 Medical Insurance 5,813.21 4,211.76 5,428.00 _____________________________ 4,037.59 001-4145-0545 Deferred Compensation 1,143.65 420.25 27.00 _____________________________ 11.26 001-4145-0560 Dental Insurance 396.38 660.77 910.00 _____________________________ 578.69 001-4145-0570 Vision Insurance 57.38 79.88 112.00 _____________________________ 0.00 001-4145-0585 Life Insurance 36.03 52.62 68.00 _____________________________ 38.09 001-4145-1000 Utilities 49,516.06 85,212.85 50,000.00 _____________________________ 36,085.06 001-4145-1150 Communications 15,739.53 33,278.01 17,000.00 _____________________________ 19,946.78 001-4145-1200 Office Supplies & Postage 0.00 21.72 0.00 _____________________________ -10.86 001-4145-1300 Business Expense/Training 37.23 2.50 30.00 _____________________________ 0.00 001-4145-1350 Memberships, dues,subscriptions 0.00 0.00 7,000.00 _____________________________ 0.00 001-4145-1450 Facility Maintenance 0.00 465.00 0.00 _____________________________ 0.00 001-4145-1460 Vehicle Maintenance 494.48 204.48 650.00 _____________________________ 103.80 001-4145-1500 Equipment Replacement 8,086.25 0.00 0.00 _____________________________ 1,130.72 001-4145-1501 Equipment < or = $5000 0.00 0.00 0.00 _____________________________ 2,196.31 001-4145-1550 Operating Supplies & Exp. 44,223.34 14,668.93 10,000.00 _____________________________ 19,428.35 001-4145-1560 Fuel & lubricants 1,045.66 3,560.71 2,000.00 _____________________________ 1,048.59 001-4145-1750 Bank Service Charges 0.00 0.00 0.00 _____________________________ 20.00 001-4145-2150 Professional Services 73,251.74 87,800.21 30,000.00 _____________________________ 31,428.48 001-4145-2300 Liability Insurance 4,578.04 3,143.85 0.00 _____________________________ 0.00 001-4145-5089 Transfer to CIP 0.00 0.00 9,909.00 _____________________________ 0.00 Department: 4145 - Building Maintainence Total: 244,385.80 265,416.37 162,267.00 136,333.05 0.00 Department: 4200 - Police
001-4200-0100 Salaries - Regular 1,401,146.85 1,283,818.74 1,507,665.00 _____________________________ 1,072,055.70 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 7 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4200-0150 Salaries - Temporary 17,988.19 7,766.04 10,491.00 _____________________________ 6,863.10 001-4200-0200 Salaries - Overtime 273,252.48 255,823.55 277,074.00 _____________________________ 203,712.08 001-4200-0250 Retirement - PERS 273,304.85 254,085.65 299,234.00 _____________________________ 117,789.24 001-4200-0300 FICA/Medicare 124,336.22 97,626.65 117,270.00 _____________________________ 0.00 001-4200-0350 Workers' Compensation 129,849.53 61,543.30 178,809.00 _____________________________ 0.00 001-4200-0360 Unemployment Insurance 0.00 1,655.50 0.00 _____________________________ 0.00 001-4200-0400 Medical Insurance 186,974.79 143,232.87 241,507.00 _____________________________ 92,343.95 001-4200-0450 Other Benefits 26,741.45 24,421.40 22,131.00 _____________________________ 20,867.86 001-4200-0545 Deferred Compensation 32,235.32 23,578.47 24,338.00 _____________________________ 19,684.34 001-4200-0560 Dental Insurance 18,956.79 15,278.32 19,966.00 _____________________________ 9,787.80 001-4200-0570 Vision Insurance 2,562.54 1,670.89 2,263.00 _____________________________ 0.00 001-4200-0585 Life Insurance 88.79 253.27 1,962.00 _____________________________ 1,020.07 001-4200-1150 Communications 9,708.89 12,430.36 10,000.00 _____________________________ 1,471.11 001-4200-1200 Office Supplies & Postage 3,811.55 2,198.34 2,600.00 _____________________________ 1,226.44 001-4200-1250 Advertising & Publication 129.80 46.20 0.00 _____________________________ 196.73 001-4200-1300 Business Expense/Training 15,012.06 29,432.00 20,000.00 _____________________________ 8,300.53 001-4200-1350 Memberships, dues,subscript. 2,598.00 565.00 500.00 _____________________________ 302.20 001-4200-1400 Equipment Maintenance 0.00 9,808.63 0.00 _____________________________ 1,199.71 001-4200-1450 Facility Maintenance 0.00 0.00 96,950.00 _____________________________ 0.00 001-4200-1460 Vehicle Maintenance 7,059.34 9,689.66 7,000.00 _____________________________ 8,549.44 001-4200-1500 Equipment Replacement 1,841.14 1,134.76 0.00 _____________________________ 364.74 001-4200-1501 Equipment < or = $5000 0.00 0.00 0.00 _____________________________ 136.85 001-4200-1550 Operating Supplies & Exp. 33,523.99 29,968.45 24,000.00 _____________________________ 17,926.30 001-4200-1560 Fuel & lubricants 42,705.27 46,521.92 35,000.00 _____________________________ 16,601.76 001-4200-1650 Levys, Penalties/Interest 0.00 8,416.17 0.00 _____________________________ 0.00 001-4200-2150 Professional services 5,659.77 14,950.55 6,000.00 _____________________________ 68,675.02 001-4200-2151 Information Technolgy Svcs 0.00 0.00 0.00 _____________________________ 250.00 001-4200-2200 Equipment Rental 0.00 35.00 0.00 _____________________________ 0.00 001-4200-2300 Liability Insurance 77,621.56 35,663.25 93,900.00 _____________________________ 0.00 001-4200-2350 Services by other Agencies 70,752.36 81,604.85 65,000.00 _____________________________ 35,138.58 001-4200-2999 COVID19 1,280.00 0.00 0.00 _____________________________ 0.00 +50,000
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 8 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4200-3210 Explorers 1,128.31 1,562.01 1,000.00 _____________________________ 30.00 Department: 4200 - Police Total: 2,760,269.84 2,454,781.80 3,064,660.00 1,704,493.55 Department: 4220 - Fire
001-4220-0100 Salaries - Regular 587,353.08 556,117.13 581,868.00 _____________________________ 461,191.82 001-4220-0125 Salaries - Part Time 17,286.00 7,601.00 25,000.00 _____________________________ 107.65 001-4220-0150 Salaries - Temp 10,644.07 15,174.21 0.00 _____________________________ 0.00 001-4220-0200 Salaries - Overtime 262,162.70 184,721.47 193,111.00 _____________________________ 209,862.36 001-4220-0250 Retirement - PERS 131,437.35 124,562.04 156,185.00 _____________________________ 66,413.92 001-4220-0300 FICA/Medicare 60,532.32 46,802.42 58,607.00 _____________________________ 0.00 001-4220-0350 Workers' Compensation 60,781.73 27,141.70 69,010.00 _____________________________ 0.00 001-4220-0360 Unemployment Insurance 4,136.38 0.00 0.00 _____________________________ 0.00 001-4220-0400 Medical Insurance 74,751.52 63,841.23 105,015.00 _____________________________ 48,322.63 001-4220-0450 Other Benefits 7,641.56 5,745.66 8,970.00 _____________________________ 2,447.64 001-4220-0545 Deferred Compensation 2,160.71 476.74 376.00 _____________________________ 633.39 001-4220-0560 Dental Insurance 2,923.61 2,954.58 5,476.00 _____________________________ 2,668.09 001-4220-0570 Vision Insurance 423.88 335.92 713.00 _____________________________ 0.00 001-4220-0585 Life Insurance 0.00 88.47 929.00 _____________________________ 557.70 001-4220-1150 Communications 4,353.39 3,387.84 4,500.00 _____________________________ 1,469.14 001-4220-1200 Office Supplies & Postage 314.55 711.31 400.00 _____________________________ 627.45 001-4220-1250 Advertising and Pubs 0.00 0.00 0.00 _____________________________ 351.27 001-4220-1300 Business Expense/Training 2,922.87 3,057.80 2,500.00 _____________________________ 1,664.40 001-4220-1350 Memberships, Dues & Subs 707.76 800.00 800.00 _____________________________ 1,449.00 001-4220-1400 Equipment Maintenance 5,070.78 6,658.74 4,000.00 _____________________________ 2,636.99 001-4220-1460 Vehicle Maintenance 6,122.51 21,471.90 6,500.00 _____________________________ 4,231.50 001-4220-1500 Equipment Replacement 653.00 0.00 0.00 _____________________________ 0.00 001-4220-1550 Operating Supplies & Exp. 16,469.19 18,716.43 15,000.00 _____________________________ 4,452.30 001-4220-1560 Fuels and Lubricants 7,932.51 11,083.24 12,600.00 _____________________________ 3,978.89 001-4220-2150 Professional Services 100.00 193.93 0.00 _____________________________ 1,662.09 001-4220-2163 SBC Fair 0.00 0.00 0.00 _____________________________ 1,574.99 001-4220-2167 Strike Team/EMT/Other 0.00 303.72 0.00 _____________________________ 1,560.06 001-4220-2200 Equipment Rental 0.00 35.00 0.00 _____________________________ 0.00 001-4220-2300 Liability Insurance 36,577.08 17,533.88 44,200.00 _____________________________ 0.00 +50,000
3,114,660
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 9 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4220-2350 Services by other Agencies 27,233.25 26,170.15 40,000.00 _____________________________ 12,078.64 001-4220-2999 COVID 23.89 0.00 0.00 _____________________________ 0.00 Department: 4220 - Fire Total: 1,330,715.69 1,145,686.51 1,335,760.00 829,941.92 0.00 Department: 4300 - Parks Recreation
001-4300-0100 Salaries - Regular 65,809.29 101,145.19 183,051.00 _____________________________ 119,172.83 001-4300-0125 Salaries - Part-time 8,401.35 17,074.45 21,462.00 _____________________________ 20,395.71 001-4300-0150 Salaries - Temporary 14,983.02 885.00 0.00 _____________________________ 0.00 001-4300-0200 Salaries - Overtime 1,149.64 1,011.01 0.00 _____________________________ 441.99 001-4300-0250 Retirement - PERS 14,545.73 7,527.02 14,292.00 _____________________________ 8,163.38 001-4300-0300 FICA/Medicare 7,139.71 7,410.15 15,596.00 _____________________________ 0.00 001-4300-0350 Workers' Compensation 3,029.92 2,915.30 10,013.00 _____________________________ 0.00 001-4300-0400 Medical Insurance 9,483.21 11,602.29 27,141.00 _____________________________ 16,584.03 001-4300-0450 Other Benefits 0.00 0.00 0.00 _____________________________ 48.49 001-4300-0545 Deferred Compensation 3,241.59 784.12 80.00 _____________________________ 33.62 001-4300-0560 Dental Insurance 708.88 1,556.29 2,086.00 _____________________________ 1,336.25 001-4300-0570 Vision Insurance 113.68 131.05 283.00 _____________________________ 0.00 001-4300-0585 Life Insurance 88.60 155.00 434.00 _____________________________ 139.83 001-4300-1000 Utilities 85,327.25 80,293.54 70,000.00 _____________________________ 61,510.90 001-4300-1150 Communications 1,170.63 1,314.83 4,000.00 _____________________________ 722.26 001-4300-1200 Office Supplies & Postage 420.01 448.21 500.00 _____________________________ 179.71 001-4300-1300 Business Expense/Training 402.50 2.50 0.00 _____________________________ 0.00 001-4300-1400 Equipment Maintenance 0.00 0.00 0.00 _____________________________ 25.70 001-4300-1460 Vehicle Maintenance 360.88 0.00 400.00 _____________________________ 44.81 001-4300-1500 Equipment Replacement 751.28 28,315.07 0.00 _____________________________ 280.69 001-4300-1550 Operating Supplies & Exp. 14,083.36 22,251.98 23,000.00 _____________________________ 8,871.56 001-4300-1560 Fuel & lubricants 1,043.82 3,180.09 2,000.00 _____________________________ 2,028.03 001-4300-1650 Levys, Penalties/Interest 0.00 40.00 0.00 _____________________________ -20.00 001-4300-1750 Bank Service Charges 0.00 0.00 0.00 _____________________________ 40.00 001-4300-2150 Professional services 53,628.98 63,065.20 50,500.00 _____________________________ 27,751.80 001-4300-2200 Equipment Rental 0.00 40.34 0.00 _____________________________ 0.00 001-4300-2250 Property Rental 450.00 0.00 0.00 _____________________________ 0.00 001-4300-2300 Liability Insurance 5,756.84 3,523.25 7,000.00 _____________________________ 0.00 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 10 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001-4300-2325 Community Activity 900.00 345.99 0.00 _____________________________ 900.00 001-4300-2999 COVID19 404.29 0.00 0.00 _____________________________ 0.00 Department: 4300 - Parks Recreation Total: 293,394.46 355,017.87 431,838.00 268,651.59 0.00 Department: 4405 - Building and Safety
001-4405-0100 Salaries - Regular 71,488.39 70,874.72 157,491.00 _____________________________ 56,552.35 001-4405-0150 Temporary 0.00 0.00 0.00 _____________________________ 0.00 001-4405-0200 Salaries - Overtime 0.00 23.44 0.00 _____________________________ 0.00 001-4405-0250 Retirement - PERS 31,800.97 32,692.20 45,870.00 _____________________________ 11,727.76 001-4405-0300 FICA/Medicare 5,654.15 4,630.14 11,995.00 _____________________________ 0.00 001-4405-0350 Workers' Compensation 4,838.20 1,910.35 8,615.00 _____________________________ 0.00 001-4405-0400 Medical Insurance 9,106.72 7,617.87 21,713.00 _____________________________ 6,029.60 001-4405-0450 Other Benefits -0.01 0.00 0.00 _____________________________ 0.00 001-4405-0545 Deferred Compensation 0.00 4.08 53.00 _____________________________ 22.44 001-4405-0560 Dental Insurance 446.37 420.33 1,175.00 _____________________________ 334.56 001-4405-0570 Vision Insurance 71.62 51.61 170.00 _____________________________ 0.00 001-4405-0585 Life Insurance 38.00 9.50 272.00 _____________________________ 76.00 001-4405-1150 Communications 1,440.20 256.69 500.00 _____________________________ 0.00 001-4405-1200 Office Supplies & Postage 193.03 275.24 300.00 _____________________________ 115.14 001-4405-1250 Advertising and Pubs 363.33 2,891.66 1,300.00 _____________________________ -131.43 001-4405-1300 Business Expense/Training 0.00 27.76 0.00 _____________________________ 0.00 001-4405-1550 Operating Supplies & Exp. 988.87 3,331.45 2,000.00 _____________________________ 1,075.44 001-4405-2150 Professional Services 126,770.57 272,332.57 43,472.00 _____________________________ 92,134.90 001-4405-2999 COVID19 38.14 0.00 0.00 _____________________________ 0.00 Department: 4405 - Building and Safety Total: 253,238.55 397,349.61 294,926.00 167,936.76 0.00 Department: 4420 - Water Operating
001-4420-0570 Vision Insurance -0.04 0.00 0.00 _____________________________ 0.00 001-4420-0585 Life Insurance 0.00 22.85 0.00 _____________________________ 0.00 001-4420-1150 Communications 79.53 0.00 0.00 _____________________________ 0.00 001-4420-1300 Business Expense/Training 0.00 14.30 0.00 _____________________________ 0.00 001-4420-1550 Operating Supplies & Exp. -79.53 179.40 0.00 _____________________________ -179.40 001-4420-2150 Profl Services 0.00 166.66 0.00 _____________________________ 0.00 Department: 4420 - Water Operating Total: -0.04 383.21 0.00 -179.40 0.00 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 11 of 13
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
Department: HEMP - Cannabis
001-HEMP-1550 Operating Supplies & Exp. 50.00 0.00 0.00 _____________________________ 0.00 001-HEMP-2150 Profl Services 76,246.84 42,321.87 0.00 _____________________________ 5,299.05 Department: HEMP - Cannabis Total: 76,296.84 42,321.87 0.00 5,299.05 0.00 Expense Total: 6,562,779.41 6,049,158.16 7,248,616.00 4,061,659.90 0.00 Fund: 001 - General Fund Surplus (Deficit): 388,969.03 788,089.92 34,203.00 541,931.02 0.00 Report Surplus (Deficit): 388,969.03 788,089.92 34,203.00 541,931.02 0.00 -10,000
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 12 of 13
Group Summary
Departmen…
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
Fund: 001 - General Fund
Revenue
RevCategory: 31 - Taxes:
4,049,534.75 4,529,483.69 4,092,965.00 2,251,445.58 0.00 RevCategory: 31 - Taxes: Total: 4,049,534.75 4,529,483.69 4,092,965.00 2,251,445.58 0.00 RevCategory: 32 - Building & Planning:
671,032.64 551,026.51 469,767.00 209,197.71 0.00
RevCategory: 32 - Building & Planning: Total: 671,032.64 551,026.51 469,767.00 209,197.71 0.00 RevCategory: 34 - Public Safety:
558,613.27 297,253.23 326,000.00 183,518.19 0.00
RevCategory: 34 - Public Safety: Total: 558,613.27 297,253.23 326,000.00 183,518.19 RevCategory: 36 - Other Revenue
1,676,122.57 1,436,905.74 2,393,087.00 1,843,777.12 0.00 RevCategory: 36 - Other Revenue Total: 1,676,122.57 1,436,905.74 2,393,087.00 1,843,777.12 0.00 RevCategory: 39 - MISCELLANEOUS
-3,554.79 22,578.91 1,000.00 115,652.32 0.00
RevCategory: 39 - MISCELLANEOUS Total: -3,554.79 22,578.91 1,000.00 115,652.32 0.00 Revenue Total: 6,951,748.44 6,837,248.08 7,282,819.00 4,603,590.92 0.00 Expense
4100 - City Council 12,506.97 14,283.65 14,366.00 10,219.03 0.00 4105 - Administration 485,244.88 445,532.18 583,665.00 318,655.09 0.00 4110 - City Attorney 130,289.03 105,949.76 100,000.00 53,080.65 0.00 4120 - Finance 518,396.78 549,839.42 541,621.00 424,480.21 0.00 4140 - Non-Departmental 458,040.61 272,595.91 719,513.00 142,748.40 0.00 4145 - Building Maintainence 244,385.80 265,416.37 162,267.00 136,333.05 0.00 4200 - Police 2,760,269.84 2,454,781.80 3,064,660.00 1,704,493.55 4220 - Fire 1,330,715.69 1,145,686.51 1,335,760.00 829,941.92 0.00 4300 - Parks Recreation 293,394.46 355,017.87 431,838.00 268,651.59 0.00 4405 - Building and Safety 253,238.55 397,349.61 294,926.00 167,936.76 0.00 4420 - Water Operating -0.04 383.21 0.00 -179.40 0.00
HEMP - Cannabis 76,296.84 42,321.87 0.00 5,299.05 0.00
Expense Total: 6,562,779.41 6,049,158.16 7,248,616.00 4,061,659.90 0.00 Fund: 001 - General Fund Surplus (Deficit): 388,969.03 788,089.92 34,203.00 541,931.02 0.00 Report Surplus (Deficit): 388,969.03 788,089.92 34,203.00 541,931.02 0.00 266,000 -60,000
+50,000
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/2/2024 2:31:19 PM Page 13 of 13
Fund Summary
Fund
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
001 - General Fund 388,969.03 788,089.92 34,203.00 541,931.02 0.00 Report Surplus (Deficit): 388,969.03 788,089.92 34,203.00 541,931.02 0.00 3/3/2024 11:49:29 AM Page 1 of 4
Budget Worksheet Condensed
City of Guadalupe Account Summary
For Fiscal: 2023-2024 Period Ending: 03/31/2024
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
Fund: 012 - Wst.Wtr.Op.Fund
Revenue
RevCategory: 36 - Other Revenue
012-3490 Other Government Grants 13,826.75 31,756.00 2,789,000.00 _____________________________ 0.00 012-3610 Rental of Property 168,000.00 182,000.00 168,000.00 _____________________________ 112,000.00 012-3646 Surplus property sales 1,225.39 0.00 0.00 _____________________________ 0.00 012-3816 Tr from Gldp Assessment Dist 442.22 0.00 0.00 _____________________________ 0.00 012-3950 Sewer Service Charges 1,827,656.71 948,479.90 1,874,600.00 _____________________________ 1,248,998.11 012-3962 Set up Fees 3,935.00 2,194.00 3,700.00 _____________________________ 0.00 012-3965 Late Fee 6,957.00 3,975.00 8,000.00 _____________________________ 0.00 012-3970 Connection Fees 285,344.00 17,530.00 215,000.00 _____________________________ 4,709.00 RevCategory: 36 - Other Revenue Total: 2,307,387.07 1,185,934.90 5,058,300.00 1,365,707.11 RevCategory: 39 - MISCELLANEOUS
012-3605 Interest Income -736.26 40,755.26 6,800.00 _____________________________ 0.00 RevCategory: 39 - MISCELLANEOUS Total: -736.26 40,755.26 6,800.00 0.00 0.00 Revenue Total: 2,306,650.81 1,226,690.16 5,065,100.00 1,365,707.11 0.00 Fund: 012 - Wst.Wtr.Op.Fund Total: 2,306,650.81 1,226,690.16 5,065,100.00 1,365,707.11 0.00 Fund: 023 - LTF - Transit
Revenue
RevCategory: 36 - Other Revenue
023-3401 SMOOTH BUS PASS SALES 1,530.00 1,610.00 1,800.00 _____________________________ 1,152.50 023-3459 State Transit Assistance STA 208,182.00 155,758.24 75,000.00 _____________________________ 0.00 023-3471 LTF - PUC 99260 468,755.16 528,366.04 423,886.00 _____________________________ 224,948.66 023-3474 Section 5311 9,262.80 60,294.20 100,137.00 _____________________________ 402,801.43 023-3490 Other Government Grants 4,440.53 553,688.00 3,608,511.00 _____________________________ 116,476.00 023-3511 Fare Revenues 43,650.04 68,116.27 50,000.00 _____________________________ 34,491.85 023-3620 Miscellaneous Income 0.00 250,000.00 0.00 _____________________________ 0.00 023-3877 TRANSFER FROM ARPA 2,453.00 0.00 0.00 _____________________________ 0.00 RevCategory: 36 - Other Revenue Total: 738,273.53 1,617,832.75 4,259,334.00 779,870.44 +1,734,908
+1,734,908
6,793,208
+1,004,000
5,263,334 +1,004,000

EXHIBIT B
Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/3/2024 11:49:29 AM Page 2 of 4
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
RevCategory: 39 - MISCELLANEOUS
023-3605 Interest Income -4,973.88 17,287.92 1,500.00 _____________________________ 0.00 RevCategory: 39 - MISCELLANEOUS Total: -4,973.88 17,287.92 1,500.00 0.00 0.00 Revenue Total: 733,299.65 1,635,120.67 4,260,834.00 779,870.44 0.00 Fund: 023 - LTF - Transit Total: 733,299.65 1,635,120.67 4,260,834.00 779,870.44 0.00 Report Total: 3,039,950.46 2,861,810.83 9,325,934.00 2,145,577.55 0.00 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/3/2024 11:49:29 AM Page 3 of 4
Group Summary
RevCategor…
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
Fund: 012 - Wst.Wtr.Op.Fund
Revenue
36 - Other Revenue 2,307,387.07 1,185,934.90 5,058,300.00 1,365,707.11 0.00 39 - MISCELLANEOUS -736.26 40,755.26 6,800.00 0.00 0.00 Revenue Total: 2,306,650.81 1,226,690.16 5,065,100.00 1,365,707.11 0.00 Fund: 012 - Wst.Wtr.Op.Fund Total: 2,306,650.81 1,226,690.16 5,065,100.00 1,365,707.11 0.00 Fund: 023 - LTF - Transit
Revenue
36 - Other Revenue 738,273.53 1,617,832.75 4,259,334.00 779,870.44 0.00 39 - MISCELLANEOUS -4,973.88 17,287.92 1,500.00 0.00 0.00 Revenue Total: 733,299.65 1,635,120.67 4,260,834.00 779,870.44 0.00 Fund: 023 - LTF - Transit Total: 733,299.65 1,635,120.67 4,260,834.00 779,870.44 0.00 Report Total: 3,039,950.46 2,861,810.83 9,325,934.00 2,145,577.55 0.00 Budget Worksheet Condensed For Fiscal: 2023-2024 Period Ending: 03/31/2024 3/3/2024 11:49:29 AM Page 4 of 4
Fund Summary
Fund
2023-2024
YTD Activity
2023-2024
Total Budget
2022-2023
Total Activity
2021-2022
Total Activity
2023-2024
Amended
012 - Wst.Wtr.Op.Fund 2,306,650.81 1,226,690.16 5,065,100.00 1,365,707.11 0.00 023 - LTF - Transit 733,299.65 1,635,120.67 4,260,834.00 779,870.44 0.00 Report Total: 3,039,950.46 2,861,810.83 9,325,934.00 2,145,577.55 0.00 Project
#
Account
# PROJECT DESCRIPTIONS General
Fund ARPA AHSC Grant EDA CAC Clean Air Grant 5339 LCTOP Gas Tax Capital Facilities
Impact Fees Traffic Mitigation Measure A SB1 State Parks Community
Facilities Grant
Lighting
District IRWM CDBG Transit Water Sewer 2023-24 TOTAL Comments Buildings
089-104 089-4444-3044 Financial Accounting Software 73,000 $ 73,000 089-106 089-4444-3077 Public Facilities Master Plan (includes parks and library) 190,000 90,000 $ 280,000 089-108 089-4444-3075 PD Electrical service upgrade 100,000 $ 100,000 089-109 089-4444-3050 Royal Theater 4,000,000 8,000,000 $ 12,000,000 089-112 089-4444-3075
Building improvements (painting, roof repair, locks,
utilities)AKA City Hall Improvements 240,000 $ 240,000
Parks
089-205 089-4444-3053 Central Park Renovation 3,820,000 300,000 $ 4,120,000 089-204 089-4444-3054 Leroy Park Phase II (Multipurpose room) 1,700,000 $ 1,700,000 Streets, Sidewalks, Bicycle Facilities
089-309 089-4444-3098 Sidewalk repairs 100,000 $ 100,000 089-307 089-4444-3067
PSHH Pedestrian Improvements (Gularte St., reimburse
Developer) aka La Guardia sidewalks 179,537 $ 179,537
089-308 089-4444-3068 Street Rehabilitation FY 22/23 40,000 701,000 120,000 459,000 380,000 $ 1,700,000 089-311 089-4444-3092 Strorm drain Trash Amendments improvements 90,000 $ 90,000 089-312 089-4444-3069
Street Rehabilitation FY 23/24 (W. Main west of Pioneer, 12th St. 37,000 150,000 50,000 500,000 150,000 $ 887,000 089-313 089-4444-3091 2 electric service trucks 90,000 $ 90,000 Water
089-406 089-4444-3093 Elevated Tank Painting 580,000 300,000 $ 880,000 089-407 089-4444-3094 AMI Phase 2 (base station and transmitter upgrades) 300,000 $ 300,000 089-408 089-4444-3089 SCADA Improvements 50,000 $ 50,000 089-411 089-4444-3101 2 electric service trucks 90,000 $ 90,000 089-410 089-4444-3076 Bonita Tank Demolition 45,000 $ 45,000 Wastewater
089-504 089-4444-3084 Hwy 1 Lift Station 3,534,908 $ 3,534,908 NEW wastewater plan inprovements 1,800,000 $ 1,800,000 ponds, dredgeing 089-511 089-4444-3082 Pioneer Lift Station 989,000 300,000 $ 1,289,000 089-512 089-4444-3078 Grit system parts replacement 130,000 $ 130,000 089-513 089-4444-3090 WWTP Equipment (Skid-steer, AIPS vault) 420,000 $ 420,000 Transit
089-603 089-4444-3094 EV Charging Stations 1,616,247 $ 1,616,247 Extra $1,616,247 avail if Clean CA awarded/ 023-4461-3200 089-602 089-4444-3097 Amtrak Tran Station Rehab (design)/Transit Hub Rehab 349,428 1,004,000 100,000 $ 1,453,428 Cali clean air grant $1,004,000 089-604 089-4444-3099 2 bus shelters - Transit Infrastructure 13,000 $ 13,000 089-605 089-4444-3102 Electric van 116,476 175,000 $ 291,476 089-606 089-4444-3103 2 new electric buses 1,005,072 975,000 172,000 $ 2,152,072 089-607 089-4444-3104 303 Obispo Street Site Improvements 767,410 250,000 44,118 $ 1,061,528 77,000 603,000 3,738,157 4,000,000 8,000,000 1,004,000 1,225,000 216,476 851,000 269,537 170,000 1,239,000 530,000 4,400,000 1,700,000 300,000 989,000 3,534,908 404,118 785,000 2,650,000 $ 36,686,196 Funding Allocation
City of Guadalupe
Capital Improvement Projects Budget - Fiscal Year 23-24

EXHIBIT C
APRA
1 2
3 4
5 8
9 12
13 16
17 21
24 26
27 28
29 30
31 32
34 35
36 37
38 40
44 45
46 47

A B C D E AZ BA BB BC BD
ARPA Summary - Draft Capital Facilities -Fund 76
ACTUAL New Budget
Departments Description Council Approved FY23-24 REMAINING Notes Roof Repair revenue General Fund loss of revenue $ 200,456 - 170,456.17 Move 73k in 2022-2023 to General Fund, move 97k to 2023-2024 GF 170,456.17 revenue-4130 Planning General Plan Environmental impact review $ 46,074 - 27,241.71 Roof and Wall repair - 27,241.71 revenue Cyber Sec Upgrades IT $ 75,000 - 48,013.31 Roof and Wall repair - 48,013.31 Payroll Report Parks & Recs Rec Manager $ 168,865 7,320.00 31,767.11 Roof and Wall repair - 31,767.11 01-4300-1550 Parks & Recs Recreational Programs $ 20,000 7,079.87 8,252.97 8,252.97 01-4300-1550 Parks & Recs Tables and C Storage $ 8,900 6,221.82 2,678.18 2,678.18 CIP-4130 (89) Planning Planning Software $ 73,000 31,211.27 41,788.73 Use for Tyler Planning implementation 41,788.73 01-4140-2151 Admin Adobe $ 18,208 4,100.00 3,518.51 3,581.51 01-4140-2151 Bldg Maint. Spanish/Mixteco Interpreting Services $ 7,500 - 7,500.00 add back per council 7/11 7,500.00 01-4140-2151 Admin Website Event Management Plugin $ 5,000 5,575.00 (453.88) Need to pull from something else to cover (453.88) 01-4140-1550 Admin Surface Pro 7 w/Keyboard $ 19,682 13,353.29 (704.87) Need to pull from something else to cover (704.87) CIP (89) Bldg Maint. City hall painting $ 55,000 - 4,086.72 $1248.45 to cover the over spend / remaining to Roof and Wall repair 1,248.45 2,838.27 CIP (89) Bldg Maint. City hall roof repairs $ 266,000 - 238,675.00 Roof and Wall repair - 238,675.00 CIP (89) Parks & Recs Leroy Park Parking Lot $ 165,000 - 165,000.00 ??? Might be Free to use depending on FEMA mitigation 94,357.00 70,643.00 CIP (89) Parks & Recs O'Connell Park gate $ 10,000 - 10,000.00 Roof and Wall repair 10,000.00 CIP (89) Parks & Recs O'connell irrigation renovation $ 54,000 - 54,000.00 Roof and Wall repair 54,000.00 01-4200-1400 PD Generator (1) $ 50,000 - 50,000.00 $3000 for PD C-Train 50,000.00 01-4145-1550 Bldg Maint. PW Conference Room Upgrades $ 18,000 425.98 1,623.67 Wastewater surface pro $1123.67 1,623.67 01-4120-1550 Finance Finance Office Upgrades $ - 2,556.25 9,474.86 Floor repair/refinish in Finance Office 9,474.86 71-4454-2150 Streets Vegetation Maintenance $ 50,000 - 12,916.00 Roof and Wall repair - 12,916.00 Payroll Report Bldg Maint. Maintenance Lead $ 85,500 1,273.43 76,512.94 Roof and Wall repair - 76,512.94 CIP (89) Bldg Maint. Library Relocation $ 30,000 - 30,000.00 Roof and Wall repair - 30,000.00 Admin SBCAG Broadband Contribution $ 5,223 - (89.70) Need to pull from something else to cover (89.70) CIP 89-4444-3075 Bldg Maint. Emergency declaration - electrical issues $ 50,000 14,185.01 31,414.99 ???Might be free to use 31,414.99 $ 1,781,281 94,263.21 1,023,672.42 421,128.08 602,607.34 Total ARPA awarded $ 1,860,000
Remaining to allocate $ 78,719

EXHIBIT D

Page 1 of 3 ends

Agenda Item No. 13

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of March 12, 2024
_______________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Compensation increases for City Elected Officials and stipend for Recreation and Parks Commissioners
RECOMMENDATION:

That the City Council:

1. Introduce on the first reading, and continue to its meeting of March 26, 2024, for second reading and adoption, an ordinance increasing the monthly salaries for all of the City’s elected officials to $500 per month, and providing that the Mayor shall receive an additional $250 per month.

2. Adopt a resolution providing for a $50 per meeting stipend for Recreation and Parks Commissioners.

BACKGROUND:

At the City Council meeting on February 27, 2024, the City Council received a staff report concerning SB 329, a bill that became effective on January 1, 2024. Thislegislation amended Government Code section 36516 to increase the maximum salary for elected officials in cities with less than 35,000 in population from $300 to $950 per month and would allow for the greater of a 5% increase or an amount equal to inflation since January 1, 2024, based upon the California Consumer Price Index (CPI), up to 10 percent, for each calendar year from the last salary adjustment. Previously, Government Code section 36516 only allowed up to a 5% increase per calendar year. In approving SB 329, the Legislature found that city council compensation had not kept pace with inflation (as it had not been raised since 1984), and that “allowing cities to adjust their compensation for inflation may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families.” In short, this increase in city council compensation was long overdue.

After some deliberations, the City Council indicated support for a monthly salary of $500 for all of the City’s elected officials (i.e., Councilmembers, City Clerk, and City Treasurer) and an additional $250 per month for the Mayor’s office (for a total monthly salary of $750) in light of the additional duties and obligations of this office.

Philip F. Sinco

Page 2 of 3 ends

The City Council also voiced support for a $50 per meeting stipend for Recreation and Parks Commissioners.

DISCUSSION:

SALARIES OF ELECTED OFFICIALS:

1. City Council: The salaries for members of a city council in general law cities is controlled by Government Code section 36516, which now provides that a city with less than 35,000 in population may authorize a monthly salary for city council members up to $950. The City Council indicated support for a $500 monthly salary for councilmembers at its meeting on February 27, 2024.

2. Mayor: A directly elected mayor may receive additional compensation with the consent of the electorate or by ordinance of the city council. (Gov. Code, §36516.1.). At its meeting on February 27, 2024, the City Council indicated support for additional compensation for the Mayor’s office in the amount of $250.

3. City Clerk/City Treasurer: The City Clerk and the City Treasurer are elected offices in the City of Guadalupe. The salaries for these elective offices are determined by the City Council. Government Code section 36517 provides: “The city clerk and the city treasurer shall receive, at stated times, a compensation fixed by ordinance or resolution.”
Currently, the City Clerk and the City Treasurer receive the same monthly salary as the City Council members. This salary was established by adoption of Resolution No. 97-24 on June 30, 1997. This resolution provides that the monthly salaries for the City Clerk and the City Treasurer are fixed at the same amount as that of member of the City Council (as set forth in GMC §2.08.030). Accordingly, unless the City Council wishes to set a different monthly salary amount for the City Treasurer and the City Clerk, Council does not need to take any additional or separate action to increase the salaries of these two offices when the Council adjusts its salary (by ordinance – see Attachment 1). If the Council does wish to keep the salaries for these two offices the same or increase them to a lesser amount than the salary increases for the City Council members, staff will have to draft a resolution based on Council’s direction and bring it to the Council for approval at a future Council meeting.

SALARIES OF APPOINTED OFFICIALS:

The City does not have any appointed officials except for members of the City’s Recreation and Parks Commission (other than the City Administrator, the Director of Public Safety, and the City Attorney, but these offices are not included in this use of the term “officials” for purpose of this item). The City no longer has a planning commission and does not have any other boards or commissions aside from the Recreation and Parks Commission.

The City Council is authorized to establish compensation for appointed officials. Government Code section 36506 provides: “By resolution or ordinance, the city council shall fix the compensation of all appointive officers and employees. Such officers and employees hold office during the pleasure of the city council.”

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No compensation was established for members of the Recreation and Parks Commission when the Commission was re-established in 2019 (Resolution No. 2019-49). At the February 27, 2024, Council meeting, the Council indicated that it would support a stipend of $50 for each meeting a Recreation and Parks Commissioner attends. Staff has prepared a resolution that would provide this $50 per meeting stipend if adopted by the City Council (Attachment 2). The Commission meets once per month.

FISCAL IMPACT:

Increasing the salaries for those who serve on the City Council will have an impact on the general fund.

If salary increases are also approved for the City Clerk and the City Treasurer, there will be an additional impact to the general fund. The proposed monthly salary for a City elected official is $500 (which is a $350 per month increase over the current salary of $150) with an additional $250 per month for the Mayor). Assuming that the Council approves this proposed salary increase for all elected officials, the total impact to the general fund will be as follows:

Council salary increases: $350 increase x 5 members = $1,750 per month Additional salary for Mayor: $250 increase x 1 member = $ 250 per month City Clerk/City Treasurer increases: $350 increase x 2 officials = $ 700 per month $2,700 per month
Since Government Code section 36516.5 provides that any Council salary increase may take effect only when at least one member of the Council commences a new term which will begin in mid-December 2024, for administrative convenience, the proposed ordinance provides that the increases shall not take place until after December 31, 2024. Accordingly, there would be an increase of $16,200 in expenditures to the general fund for half of FY 2024-2025, and $32,400 for each fiscal year thereafter (not including any annual increases, if any).

Unlike the proposed ordinance increasing the compensation for elected officials (which cannot take effect until after December 31, 2024), the proposed resolution establishing a $50 per meeting stipend for Recreation and Parks Commissioners would take effect immediately. There are currently four (4) Commissioners (one seat is vacant). Assuming that all Recreation and Parks Commissioners attended all of their meetings (once per month), the impact to the general fund for the remainder of the current fiscal year (FY 2023-24) would be $400 (4 Commissioners x $50/meetings x 3 meetings (April-June) = $600). The impact for an entire fiscal year (assuming five (5) Commissioners) would be $3,000 (5 Commissioners x $50/meeting = $250/meeting x 12 meetings = $3,000).

ATTACHMENTS:

1. Ordinance entitled “An Ordinance of the City of Guadalupe Amending Chapter 2.08 of Title 2 of the Guadalupe Municipal Code Regarding Salaries of City Council Members.”

2. Resolution No. 2024-22
ORDINANCE NO. 2024-516
AN ORDINANCE OF THE CITY OF GUADALUPE AMENDING CHAPTER 2.08 OF TITLE 2 OF

THE GUADALUPE MUNICIPAL CODE REGARDING SALARIES OF CITY COUNCIL

MEMBERS AND PROVING ADDITIONAL COMPENSATION FOR THE MAYOR WHEREAS, the City of Guadalupe has not adjusted the salaries for members of the City Council since 1986; and
WHEREAS, the responsibilities of the members of the City Council of the City of Guadalupe have increased since that time; and
WHEREAS, the cost of living has increased by a significant amount since that time; and WHEREAS, SB 329 (approved by Governor Newsom on June 29, 2023) authorizes a maximum salary up to $950 per month for city council members in cities with population up to 35,000; and WHEREAS, in passing SB 329, , the state Legislature found that city council salaries had “not been adjusted since 1984, meaning that city council compensation has not kept pace with inflation” and that allowing cities to adjust city council salaries for inflation “may help city councils become more diverse because increased compensation can help individuals from across different income levels receive sufficient income from their service to help ensure that they can continue to serve the public and support their families;” and
WHEREAS, the City Council wants to ensure that individuals who serve on the City Council are recognized for their public service by providing them a reasonable amount of compensation for this service and believes that $500 per month for City Council members is appropriate, and that the Mayor should receive an additional $250 per month (for a total monthly salary of $750) in light of the additional obligations and duties of this office.

NOW, THEREFORE, the City Council of the City of Guadalupe does hereby ordain as follows:

SECTION 1. Chapter 2.08 of Title 2 of the Guadalupe Municipal Code is hereby amended to read as follows:

Title 2 ADMINISTRATION AND PERSONNEL
Chapter 2.08 CITY COUNCIL

2.08.010 Purpose of provisions—Statutory authority.

The ordinance codified in this chapter was enacted pursuant to Section 36516 of the Government Code, authorizing the Council to provide by ordinance that each member of the Council shall receive a prescribed salary the amount of which is based upon the population of the City, as determined by estimates made by the State Department of Finance.

ATTACHMENT 1

2.08.020 Salaries—Population basis.

As of July 1, 2022, the latest estimate of population of the City made by the U.S.

Census Bureau was 8,675 persons.

2.08.030 Council Salaries—Amount designated.

Each member of the Council shall receive, as salary, the sum of $500.00 per month, as provided for in Section 36516 of the Government Code for cities up to and including 35,000, which shall be payable from and after December 31, 2024, at the same time and in the same manner as the salaries are paid to other officers and employees of the City.

2.08.035 Mayor’s Salary—Amount designated.

The Mayor shall receive, in addition to the salary set forth in Section 2.08.030 of this Chapter, the sum of $250 per month. This sum shall only be payable after December 31, 2024.

2.08.040 Salaries—Increase or decrease.

Following any new and later estimate of population made by the Department of Finance placing the City in a population group other than that set forth in Section 2.08.030 of this chapter, the salary hereby payable to each member of the Council shall be increased or decreased accordingly to equal the sum prescribed for that population group in Section 36516 of the Government Code, as added by Chapter 286 of the Statutes of 1965; provided, however, that the salary as so increased or decreased shall become payable only on and after the date upon which one or more members of the Council become eligible therefor by virtue of beginning a new term of office following the next succeeding general municipal election held in the City

2.08.050 Expense reimbursement.

The salaries prescribed in this chapter are and shall be exclusive of any amounts payable to each member of the Council as reimbursement for actual and necessary expenses incurred by the member in the performance of official duties for the City.

SECTION 2. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council on the 12th day of March 2024, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

PASSED AND ADOPTED at a regular meeting of the City Council on the 26th day of March 2024, by the following roll call vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:

Amelia Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney
RESOLUTION NO. 2024-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, PROVIDING

A PER MEETING STIPEND FOR RECREATION AND PARKS COMMISSIONERS WHEREAS, the City Council reestablished the Recreation and Parks Commission in August 2019 when it adopted Resolution No. 2019-49, but it did not provide for any compensation to be given to the Recreation and Parks Commissioners; and
WHEREAS, the City Council wants to recognize the Recreation and Parks Commissioners’ public service in attending meetings of the Commission and believes that some compensation is appropriate and may encourage members of the community to serve on the Commission; and WHEREAS, Government Code section 36506 provides: “By resolution or ordinance, the city council shall fix the compensation of all appointive officers and employees. Such officers and employees hold office during the pleasure of the city council;” and WHEREAS, the City Council believes that a $50 per meeting stipend is appropriate for Recreation and Parks Commissioners.

NOW, THEREFORE, BE IT RESOLVED THAT:

SECTION 1: Recreation and Parks Commissioners shall receive a $50 stipend for each meeting a Commissioner attends, payable at the same time and in the same manner as the salaries are paid to other officers and employees of the City. No stipend shall be paid to any Commissioner who does not attend a meeting of the Recreation and Parks Commission.

SECTION 2: This Resolution shall become effective immediately upon its adoption.

PASSED AND ADOPTED at a regular meeting on the 12th day of March 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 2
I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-22, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held March 12, 2024, and that same was approved and adopted.

Guadalupe City CouncilMarch 12, 2024

Guadalupe City Council
March 12, 2024