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Agenda packet

Guadalupe City Council
October 8, 2024

Document
Agenda packet
Meeting
October 8, 2024
Body
Guadalupe City Council
Pages
4
Original file
10.9 MB
Text extracted from the city's file for reading and search. Open the original on cityofguadalupe.org. That file is the official record.

October 8, 2024 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, October 8, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to submit a written comment for the Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, October 8, 2024.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

October 8, 2024 City of Guadalupe Council Meeting Agenda Page 2 of 4

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. CEREMONIAL CALENDAR
• Proclamations:

A. Filipino American History Month – October 2024
B. Breast Cancer Awareness Month – October 2024

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

7. CONSENT CALENDAR (A-D)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending September 27, 2024.

C. Approve the Minutes of the City Council regular meeting of September 24, 2024.

D. Adopt Resolution No. 2024-60 approving an agreement for consultant services with Wallace Group for design services for the Transit Hub Renovation Project.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 8, 2024
B. Planning Department report for September 2024
C. Building Department report for September 2024
D. City Engineer's report for September 2024

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 8, 2024 October 8, 2024 City of Guadalupe Council Meeting Agenda Page 3 of 4

10. RECREATION SERVICES MANAGER: (Information Only)
A. Recreation & Parks report for September 2024

11. HUMAN RESOURCES MANAGER: (Information Only)
A. Human Resources report for August and September 2024

REGULAR BUSINESS

12. Amendment No. 4 to the agreement for services between the City of Guadalupe and Andrew Goodwin Designs (AGD) to complete a partial redesign of the Royal Theater Renovation project to reduce costs; and authorize staff to continue seeking Economic Development Administration (EDA) approval of the redesign.

Written report: Thomas Brandeberry, Project Manager
Recommendation: That the City Council adopt Resolution No. 2024-61 approving Amendment No. 4 to the agreement with AGD to complete a partial redesign of the Royal Theater Renovation project; and authorize staff to continue seeking EDA approval of the redesign.

13. FUTURE AGENDA ITEMS

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

15. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 4th day of October 2024.
______________________________
Todd Bodem, City Administrator
Todd Bodem
October 8, 2024 City of Guadalupe Council Meeting Agenda Page 4 of 4

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, October 22, 2024, at 6:00 p.m. / Regular Meeting Oath of Office – Rudy Alvara, Police Officer Ceremonial Calendar Michael Kuhbander – Guadalupe Police Officer of the Year Ceremonial Calendar Cost Allocation Plan FY 23-24 Finance Department Consent Calendar SMOOTH Inc. Drug and Alcohol Testing Policy Public Works Department Consent Calendar Performance Evaluation – Michael Cash, Director of Public Safety
Closed Session
Performance Evaluation – Todd Bodem, City Administrator Closed Session Tuesday, November 12, 2024, at 6:00 pm / Regular Meeting Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Joint Meeting with the School Board New Business
Personnel Manual Update New Business
Pasadera Development Annual Update Nov. 2024 City Engineer Facility Fee Waiver Policy Update Recreation Dept.

Agenda Item No. 5A
Agenda Item No. 5B

Prepared 6y:

Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 08, 2024
XA n , t .
/-:'.]' w· 'I;;, 0,, r:/1_{0 � ·� � r\ · D IW l ''J �, ;:....---------- RevieYtted by: Approved by:

Veronica Fabian
Finance Account Clerk
Janice Davis Todd Bodem
Finance Director City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending September 27, 2024, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approved the listing of hand checks and warrants to be paid on October 09, 2024.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
10/2/2024 10:40:53 AM Page 1 of 32
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: A&V01 - ASHLEY & VANCE ENGINEERIN Vendor Total: 17,801.25 9/25/2024 9/25/2024 9/25/2024
PW - PROJECT MANAGEMENT/GENERAL Warr Bank Acct - Warrants Bank Account

PROGRESS
79731 Invoice 9/25/2024 17,801.25 0.00 0.00 0.00 17,801.25 No

0.00 0.00
Units
AUGUST 2024 0.00
Item Description
17,801.25
Price Amount Tax

0.00 17,801.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3104 308 Obispo Street Site Improvemen… 17,801.25 100.00% Vendor: ABH01 - AETNA RESOURCES FOR LIVING Vendor Total: 201.28 6/6/2024 6/6/2024 6/6/2024
ADM - EMPLOYEE ASSISTANCE PROGRAM Warr Bank Acct - Warrants Bank Account FOR JUNE 24
E0318701 Invoice 6/6/2024 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
ADM - EMPLOYEE ASSISTANCE 0.00
PROGRAM FOR JUNE 24
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
7/3/2024 7/3/2024 7/3/2024
FINANCE - EMPLOYEE ASSISTANCE PROGRAM Warr Bank Acct - Warrants Bank Account FOR-JULY 24
E0320099 Invoice 7/3/2024 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
FINANCE - EMPLOYEE ASSISTANCE 0.00
PROGRAM FOR-JULY 24
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
8/1/2024 8/1/2024 8/1/2024
FINANCE - EMPLOYEE ASSISTANCE PROGRAM Warr Bank Acct - Warrants Bank Account - AUG 2024
E0323069 Invoice 8/1/2024 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
FINANCE - EMPLOYEE ASSISTANCE 0.00
PROGRAM - AUG 2024
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
9/1/2024 9/1/2024 9/1/2024
FINANCE- EMPLOYEE ASSISTANCE PROGRAM Warr Bank Acct - Warrants Bank Account SEPT 2024
E0325006 Invoice 9/1/2024 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
FINANCE- EMPLOYEE ASSISTANCE 0.00
PROGRAM SEPT 2024
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
1 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 2 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: ADS01 - ADVANCED DIVING SERVICES INC. Vendor Total: 19,046.00 9/24/2024 9/24/2024 9/24/2024
WATER - CLEANING AND INSPECTION AS PER Warr Bank Acct - Warrants Bank Account

ADVANCED
24-140 Invoice 9/24/2024 19,046.00 0.00 0.00 0.00 19,046.00 No

0.00 0.00
Units
DIVING PROPOSAL - TANK #1 AND #2 0.00
Item Description
19,046.00
Price Amount Tax

0.00 19,046.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1450 Facilities Maintenance 19,046.00 100.00%
Vendor: AES01 - ALPHA ELECTRICAL SERVICE Vendor Total: 930.80 9/17/2024 9/17/2024 9/17/2024
WWTP - SERVICE CALL - MATERIALS AND Warr Bank Acct - Warrants Bank Account LABOR
11723 Invoice 9/17/2024 930.80 0.00 0.00 0.00 930.80
No

0.00 0.00
Units
GFCI NOT WORKING NEAR 0.00

RECICULATION PUMP
Item Description
930.80
Price Amount Tax

0.00 930.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 930.80 100.00%
Vendor: AGD01 - ANDREW GOODWIN DESIGNS Vendor Total: 4,000.00 9/6/2024 9/6/2024 9/6/2024
ADM - ROYAL THEATER PROJECT Warr Bank Acct - Warrants Bank Account 378-19 Invoice 9/6/2024 4,000.00 0.00 0.00 0.00 4,000.00 No

0.00 0.00
Units
ADM - ROYAL THEATER PROJECT 0.00
Item Description
4,000.00
Price Amount Tax

0.00 4,000.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2166 Activity 4,000.00 100.00%
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 493.70
9/22/2024 9/22/2024 9/22/2024
PW - ACCT#:A19RD4DAF93AUQ - SD CARDS Warr Bank Acct - Warrants Bank Account 11VT-Q9DG-GJWW Invoice 9/22/2024 5.43 0.00 0.00 0.00 5.43 No

0.00 0.00
Units
PW - ACCT#:A19RD4DAF93AUQ - SD 0.00
CARDS
Item Description

5.43 Price Amount Tax

0.00 5.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 5.43 100.00%
9/14/2024 9/14/2024 9/14/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1HHD-VLHH-HNN9 Invoice 9/14/2024 383.34 0.00 0.00 0.00 383.34 No

0.00 0.00
Units
WWTP - ACCT#:A19RD4DAF93AUQ 0.00
Item Description
383.34
Price Amount Tax

0.00 383.34
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 383.34 100.00%
9/9/2024 9/9/2024 9/9/2024
PD - 2024 CALIFORNIA VEHICLE QUICKCODE Warr Bank Acct - Warrants Bank Account 1NGF-FJFD-13VJ Invoice 9/9/2024 43.45 0.00 0.00 0.00 43.45 No
2 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 3 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD - 2024 CALIFORNIA VEHICLE 0.00

QUICKCODE
Item Description

43.45 Price Amount Tax

0.00 43.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 43.45 100.00%
9/13/2024 9/13/2024 9/13/2024
ADM - CLOCK FOR CHAMBER & OFFICE Warr Bank Acct - Warrants Bank Account

SUPPLIES FOR ADMI
1VCM-W6VM-97TP Invoice 9/13/2024 61.48 0.00 0.00 0.00 61.48 No

0.00 0.00
Units
SANITIZING WIPES,CLOCK,CERTIFICATE 0.00

HOLDERS, INK
Item Description

61.48 Price Amount Tax

0.00 61.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 61.48 100.00%
Vendor: AWP01 - AWP SAFETY Vendor Total: 1,058.47
9/18/2024 9/18/2024 9/18/2024
PW - ACCT#:S0811601 STRIPE SLANT RIGHT Warr Bank Acct - Warrants Bank Account 03024473 Invoice 9/18/2024 849.91 0.00 0.00 0.00 849.91 No

0.00 0.00
Units
PW - ACCT#:S0811601 STRIPE SLANT 0.00
RIGHT
Item Description
849.91
Price Amount Tax

0.00 849.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 849.91 100.00%
9/19/2024 9/19/2024 9/19/2024
PW - RED/WHITE 3X150FT Warr Bank Acct - Warrants Bank Account 03024482 Invoice 9/19/2024 208.56 0.00 0.00 0.00 208.56 No

0.00 0.00
Units
PW - RED/WHITE 3X150FT 0.00
Item Description
208.56
Price Amount Tax

0.00 208.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 208.56 100.00%
Vendor: BRA02 - THOMAS BRADEBERRY Vendor Total: 7,950.00 9/26/2024 9/26/2024 9/26/2024
ADM - ROYAL THEATER PROJECT - GRANT& Warr Bank Acct - Warrants Bank Account

PROJECT
20 Invoice 9/26/2024 7,950.00 0.00 0.00 0.00 7,950.00
No

0.00 0.00
Units
MANAGEMENT SERVICES - SEPT 2024 0.00
Item Description
7,950.00
Price Amount Tax

0.00 7,950.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 7,950.00 100.00%
Vendor: CCA01 - CENTRAL CALIFORNIA APPRAISAL Vendor Total: 2,904.00 9/6/2024 9/6/2024 9/6/2024
ADM - 995 GUADALUPE APPRAISALS " AL'S Warr Bank Acct - Warrants Bank Account UNION"
82-S24 Invoice 9/6/2024 2,904.00 0.00 0.00 0.00 2,904.00 No
3 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 4 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - 995 GUADALUPE APPRAISALS " 0.00
AL'S UNION"
Item Description
2,904.00
Price Amount Tax

0.00 2,904.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 2,904.00 100.00%
Vendor: CEN11 - CENTRAL CITY TOOL SUPPLY, Vendor Total: 108.71 9/24/2024 9/24/2024 9/24/2024
PW- 52LINK CHAIN Warr Bank Acct - Warrants Bank Account 121380 Invoice 9/24/2024 108.71 0.00 0.00 0.00 108.71
No

0.00 0.00
Units
52LINK CHAIN 0.00
Item Description
108.71
Price Amount Tax

0.00 108.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 108.71 100.00%
Vendor: CIT07 - CITY OF FRESNO-POLICE DEP Vendor Total: 593.00 4/25/2024 4/25/2024 4/25/2024
PD - PERISHABLE SKILLS PROGRAM - AUG 20- Warr Bank Acct - Warrants Bank Account 23 20006002 Invoice 4/25/2024 593.00 0.00 0.00 0.00 593.00 No

0.00 0.00
Units
LUIS CASTELLANOS 0.00
Item Description
593.00
Price Amount Tax

0.00 593.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 593.00 100.00%
Vendor: CIT14 - CITY OF SANTA MARIA - FINANCE DIVISION Vendor Total: 21,841.71 4/19/2024 4/19/2024 4/19/2024
PD - ACCOUNTS RECEIVABLE BILLINGS - MDC Warr Bank Acct - Warrants Bank Account

SERVICES
97150 Invoice 4/19/2024 1,026.06 0.00 0.00 0.00 1,026.06 No

0.00 0.00
Units
APRIL 2024 0.00
Item Description
1,026.06
Price Amount Tax

0.00 1,026.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,026.06 100.00% 7/23/2024 7/23/2024 7/23/2024
PD/FIRE - DISPATCH SER GUA DISPATCH Warr Bank Acct - Warrants Bank Account

SERVICES
98678 Invoice 7/23/2024 6,210.25 0.00 0.00 0.00 6,210.25 No

0.00 0.00
Units
MAINTENANCE SUPPORT 0.00
Item Description
4,197.16
Price Amount Tax

0.00 4,197.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 4,197.16 100.00%

0.00 0.00
Units
MAINTENANCE SUPPORT 0.00
Item Description
2,013.09
Price Amount Tax

0.00 2,013.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2350 Services by other Agencies 2,013.09 100.00% 7/31/2024 7/31/2024 7/31/2024
ACCOUNTS RECEIVABLE BILLINGS -LATE Warr Bank Acct - Warrants Bank Account

PAYMENT PENALTY
98732 Invoice 7/31/2024 8.62 0.00 0.00 0.00 8.62
No
4 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 5 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ACCOUNTS RECEIVABLE BILLINGS -LATE 0.00

PAYMENT PENALTY
Item Description

8.62 Price Amount Tax

0.00 8.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 8.62 100.00%
9/11/2024 9/11/2024 9/11/2024
PW - FUEL USAGE - JULY 2024 Warr Bank Acct - Warrants Bank Account 99669 Invoice 9/11/2024 7,360.47 0.00 0.00 0.00 7,360.47 No

0.00 0.00
Units
FUEL USAGE ADMIN FEE 0.00
Item Description
7,360.47
Price Amount Tax

0.00 7,360.47
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1560 Fuel & lubricants 7,360.47 100.00%
9/18/2024 9/18/2024 9/18/2024
PD - POLICE & FIRE DISPATCH Warr Bank Acct - Warrants Bank Account 99752 Invoice 9/18/2024 6,210.25 0.00 0.00 0.00 6,210.25 No

0.00 0.00
Units
PD - POLICE & FIRE DISPATCH 0.00
Item Description
4,197.16
Price Amount Tax

0.00 4,197.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 4,197.16 100.00%

0.00 0.00
Units
PD - POLICE & FIRE DISPATCH 0.00
Item Description
2,013.09
Price Amount Tax

0.00 2,013.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2350 Services by other Agencies 2,013.09 100.00% 9/18/2024 9/18/2024 9/18/2024
PD-ACCOUNTS RECEIVABLE BILLING - MDC Warr Bank Acct - Warrants Bank Account SERVICE SEP24
99753 Invoice 9/18/2024 1,026.06 0.00 0.00 0.00 1,026.06 No

0.00 0.00
Units
PD-ACCOUNTS RECEIVABLE BILLING - 0.00
MDC SERVICE SEP24
Item Description
1,026.06
Price Amount Tax

0.00 1,026.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,026.06 100.00% Vendor: CLA02 - CLAY'S SEPTIC & JETTING, Vendor Total: 20,432.56 9/17/2024 9/17/2024 9/17/2024
WWTP - GULARTE ST - PUMPED 600 GAL OF Warr Bank Acct - Warrants Bank Account

SEDIMENT
81254 Invoice 9/17/2024 4,721.68 0.00 0.00 0.00 4,721.68 No

0.00 0.00
Units
WWTP - GULARTE ST - PUMPED 600 GAL 0.00

OF SEDIMENT
Item Description
4,721.68
Price Amount Tax

0.00 4,721.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 4,721.68 100.00%
9/16/2024 9/16/2024 9/16/2024
WWTP - TENTH ST - TOATAL JETTED 7951 Warr Bank Acct - Warrants Bank Account 81257 Invoice 9/16/2024 4,809.52 0.00 0.00 0.00 4,809.52 No
5 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 6 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - TENTH ST - TOATAL JETTED 7951 0.00
Item Description
4,809.52
Price Amount Tax

0.00 4,809.52
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 4,809.52 100.00%
9/23/2024 9/23/2024 9/23/2024
WWTP - OLIVERA ST- EXTRA JETTING Warr Bank Acct - Warrants Bank Account 81287 Invoice 9/23/2024 3,947.88 0.00 0.00 0.00 3,947.88 No

0.00 0.00
Units
WWTP - OLIVERA ST- EXTRA JETTING 0.00
Item Description
3,947.88
Price Amount Tax

0.00 3,947.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,947.88 100.00%
9/20/2024 9/20/2024 9/20/2024
WWTP -RASS CHANNELS - PUMPED AND Warr Bank Acct - Warrants Bank Account

CLEANED
81288 Invoice 9/20/2024 1,767.82 0.00 0.00 0.00 1,767.82 No

0.00 0.00
Units
WWTP -RASS CHANNELS - PUMPED AND 0.00

CLEANED
Item Description
1,767.82
Price Amount Tax

0.00 1,767.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,767.82 100.00%
9/20/2024 9/20/2024 9/20/2024
WWTP - PUMPED 3000 GAL. AND CLEANED Warr Bank Acct - Warrants Bank Account

LIFT STATION
81289 Invoice 9/20/2024 3,664.66 0.00 0.00 0.00 3,664.66 No

0.00 0.00
Units
WWTP - PUMPED 3000 GAL. AND 0.00

CLEANED LIFT STATION
Item Description
3,664.66
Price Amount Tax

0.00 3,664.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,664.66 100.00%
9/19/2024 9/19/2024 9/19/2024
WWTP - JETTING PER CONTRACT FOR CITY OF Warr Bank Acct - Warrants Bank Account

GUADALUPE
81315 Invoice 9/19/2024 1,521.00 0.00 0.00 0.00 1,521.00 No

0.00 0.00
Units
WWTP - JETTING PER CONTRACT FOR 0.00

CITY OF GUADALUPE
Item Description
1,521.00
Price Amount Tax

0.00 1,521.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,521.00 100.00%
Vendor: COR01 - CORBIN WILLITS SYSTEM COR Vendor Total: 747.12 9/15/2024 9/15/2024 9/15/2024
FINANCE - ENHANCEMENT AND SERVICE FEES Warr Bank Acct - Warrants Bank Account 000C409151 Invoice 9/15/2024 747.12 0.00 0.00 0.00 747.12 No

0.00 0.00
Units
FINANCE 0.00
Item Description
194.26
Price Amount Tax

0.00 194.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 194.26 100.00%
6 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 7 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER 0.00
Item Description
276.43
Price Amount Tax

0.00 276.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 276.43 100.00%

0.00 0.00
Units
WASTEWATER 0.00
Item Description
276.43
Price Amount Tax

0.00 276.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 276.43 100.00%
Vendor: COU04 - PUBLIC HEALTH DEPARTMENT Vendor Total: 4,326.20 8/5/2024 8/5/2024 8/5/2024
PD - SART ANNUAL PER CAPITA FEE Warr Bank Acct - Warrants Bank Account 08052024 Invoice 8/5/2024 3,400.00 0.00 0.00 0.00 3,400.00 No

0.00 0.00
Units
ANNUAL SART FEE FOR LEGAL MEDICAL 0.00

EXAM SERVICES
Item Description
3,400.00
Price Amount Tax

0.00 3,400.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 3,400.00 100.00% 7/17/2024 7/17/2024 7/17/2024
FINANCE - 9994-PAST DUE PENALTY 10% Warr Bank Acct - Warrants Bank Account FA0022815E-07172024 Invoice 7/17/2024 926.20 0.00 0.00 0.00 926.20 No

0.00 0.00
Units
1615-FOOD:1501-3000 SQ FT 0.00
Item Description
926.20
Price Amount Tax

0.00 926.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 926.20 100.00%
Vendor: CRA01 - CRANDALL CONSTRUCTION Vendor Total: 573.75 9/1/2024 9/1/2024 9/1/2024
FINANCE-CHECK REQUEST-RETURN DEPOSIT Warr Bank Acct - Warrants Bank Account

DIFFERENCE
09012024 Invoice 9/1/2024 573.75 0.00 0.00 0.00 573.75
No

0.00 0.00
Units
FROM HYDRANT METER SET-UP 0.00
Item Description
573.75
Price Amount Tax

0.00 573.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-2043 MQ - Customer Interim Deposits 573.75 100.00%
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 66.40 8/31/2024 8/31/2024 8/31/2024
ADM - WATER FOR ADMIN DEPT - AUG 2024 Warr Bank Acct - Warrants Bank Account 114555 Invoice 8/31/2024 31.40 0.00 0.00 0.00 31.40
No

0.00 0.00
Units
ADM - WATER FOR ADMIN DEPT - AUG 0.00
2024
Item Description

31.40 Price Amount Tax

0.00 31.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 31.40 100.00%
8/31/2024 8/31/2024 8/31/2024
PD- DI 9'' STONGBASE TANK RENTAL Warr Bank Acct - Warrants Bank Account 114912 Invoice 8/31/2024 35.00 0.00 0.00 0.00 35.00
No
7 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 8 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD- DI 9'' STONGBASE TANK RENTAL 0.00
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 35.00 100.00%
Vendor: DAN02 - DANNY LANOCHE WELDING Vendor Total: 7,800.00 9/14/2024 9/14/2024 9/14/2024
WWTP - LABOR AND MATERIALS - POND C Warr Bank Acct - Warrants Bank Account 1308 Invoice 9/14/2024 7,800.00 0.00 0.00 0.00 7,800.00 No

0.00 0.00
Units
WWTP - LABOR AND MATERIALS - POND 0.00
C
Item Description
7,800.00
Price Amount Tax

0.00 7,800.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 7,800.00 100.00%
Vendor: DEP09 - DEPARTMENT OF JUSTICE Vendor Total: 140.00 8/31/2024 8/31/2024 8/31/2024
PD - BLOOD ALCOHOL ANALYSIS Warr Bank Acct - Warrants Bank Account 758276 Invoice 8/31/2024 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
PD - BLOOD ALCOHOL ANALYSIS - JULY 0.00
2024
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 35.00 100.00%
8/31/2024 8/31/2024 8/31/2024
PD - BLOOD ALCOHOL ANALYSIS - MAY - 2024 Warr Bank Acct - Warrants Bank Account 758352 Invoice 8/31/2024 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
PD - BLOOD ALCOHOL ANALYSIS - MAY - 0.00
2024
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 35.00 100.00%
9/10/2024 9/10/2024 9/10/2024
PD - BLOOD ALCOHOL ANALYSIS - AUG 2024 Warr Bank Acct - Warrants Bank Account 765341 Invoice 9/10/2024 70.00 0.00 0.00 0.00 70.00
No

0.00 0.00
Units
PD - BLOOD ALCOHOL ANALYSIS - AUG 0.00
2024
Item Description

70.00 Price Amount Tax

0.00 70.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 70.00 100.00%
Vendor: EIK01 - EIKHOF DESIGN GROUP INC. Vendor Total: 1,140.00 9/3/2024 9/3/2024 9/3/2024
ADM - DEVELOPMENT MISC Warr Bank Acct - Warrants Bank Account 2024-173 Invoice 9/3/2024 1,140.00 0.00 0.00 0.00 1,140.00 No

0.00 0.00
Units
GUADALUPE JR HIGH PLAN REVIEW 0.00
Item Description
380.00
Price Amount Tax

0.00 380.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2278 New Pasadera Jr. High School 380.00 100.00%
8 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 9 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
5TH ST & TOGNAZZINI LOT 0.00

DEVELOPMENT
Item Description
285.00
Price Amount Tax

0.00 285.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits 2024-007-PA 285.00 100.00%

0.00 0.00
Units
LA GUARDIA TOWNHOMES - ALVAREZ 0.00
Item Description
380.00
Price Amount Tax

0.00 380.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2077 La Guardia Townhomes 380.00 100.00%

0.00 0.00
Units
MASATANI PROJECT 2012-007-LLA 0.00
Item Description

95.00 Price Amount Tax

0.00 95.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 95.00 100.00%
Vendor: ERE01 - ER ELECTRIC & MECHANICAL Vendor Total: 2,964.97 9/18/2024 9/18/2024 9/18/2024
WWTP - GULARTE - CHECK PROBLEM Warr Bank Acct - Warrants Bank Account

W/PUMP STATION
1580 Invoice 9/18/2024 1,537.57 0.00 0.00 0.00 1,537.57 No

0.00 0.00
Units
INSTALL 0.00
Item Description
1,537.57
Price Amount Tax

0.00 1,537.57
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,537.57 100.00%
9/19/2024 9/19/2024 9/19/2024
WWTP - PIONEER LIFT STATION - LABOR 09- Warr Bank Acct - Warrants Bank Account 17-24
1583 Invoice 9/19/2024 646.15 0.00 0.00 0.00 646.15
No

0.00 0.00
Units
WWTP - PIONEER LIFT STATION - LABOR 0.00
09-17-24
Item Description
646.15
Price Amount Tax

0.00 646.15
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 646.15 100.00%
9/19/2024 9/19/2024 9/19/2024
WWTP - CHECK PASADERA LIFT STATION, Warr Bank Acct - Warrants Bank Account

LABOR,OVERTIME
1584 Invoice 9/19/2024 781.25 0.00 0.00 0.00 781.25
No

0.00 0.00
Units
WWTP - CHECK PASADERA LIFT STATION, 0.00

LABOR,OVERTIME
Item Description
781.25
Price Amount Tax

0.00 781.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 781.25 100.00%
Vendor: FER02 - FERGUSON ENTERPRISES,INC. Vendor Total: 519.72 9/11/2024 9/11/2024 9/11/2024
P&R-CUST#:834819 G2 ELECTONIC MDL Warr Bank Acct - Warrants Bank Account 5397220 Invoice 9/11/2024 519.72 0.00 0.00 0.00 519.72
No
9 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 10 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-CUST#:834819 G2 ELECTONIC MDL 0.00
Item Description
519.72
Price Amount Tax

0.00 519.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 519.72 100.00%
Vendor: FRO01 - FRONTIER COMMUNICATIONS Vendor Total: 1,587.65 9/4/2024 9/4/2024 9/4/2024
P&R-ACCT#:805-343-0362-071975-5 Warr Bank Acct - Warrants Bank Account 80534303620719755-09042024 Invoice 9/4/2024 1,135.00 0.00 0.00 0.00 1,135.00 No

0.00 0.00
Units
P&R-ACCT#:805-343-0362-071975-5 0.00
Item Description
1,135.00
Price Amount Tax

0.00 1,135.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 1,135.00 100.00%
9/4/2024 9/4/2024 9/4/2024
P&R-ACCT#:805-343-5512-041588-5 Warr Bank Acct - Warrants Bank Account 80534355120415885-09042024 Invoice 9/4/2024 181.36 0.00 0.00 0.00 181.36 No

0.00 0.00
Units
P&R-ACCT#:805-343-5512-041588-5 0.00
Item Description
181.36
Price Amount Tax

0.00 181.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 181.36 100.00%
9/7/2024 9/7/2024 9/7/2024
P&R-ACCT#:805-343-5713-061406-5 Warr Bank Acct - Warrants Bank Account 80534357130614065-09072024 Invoice 9/7/2024 271.29 0.00 0.00 0.00 271.29 No

0.00 0.00
Units
P&R-ACCT#:805-343-5713-061406-5 0.00
Item Description
271.29
Price Amount Tax

0.00 271.29
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 271.29 100.00%
Vendor: GCL01 - GENERAL CODE, LLC Vendor Total: 2,166.00 9/23/2024 9/23/2024 9/23/2024
ADM - MUNICIPAL CODE UPDATE 2024 Warr Bank Acct - Warrants Bank Account PG000037938 Invoice 9/23/2024 2,166.00 0.00 0.00 0.00 2,166.00 No

0.00 0.00
Units
ADM - MUNICIPAL CODE UPDATE 2024 0.00
Item Description
2,166.00
Price Amount Tax

0.00 2,166.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 2,166.00 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 1,304.14 9/6/2024 9/6/2024 9/6/2024
P&R-BUILDING - FLEA FOGGER 2OZ Warr Bank Acct - Warrants Bank Account 1165566 Invoice 9/6/2024 58.02 0.00 0.00 0.00 58.02
No

0.00 0.00
Units
P&R-BUILDING - FLEA FOGGER 2OZ 0.00
Item Description

58.02 Price Amount Tax

0.00 58.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 58.02 100.00%
9/6/2024 9/6/2024 9/6/2024
P&R-BUILDING - DRANO MAX GEL CLOG Warr Bank Acct - Warrants Bank Account REMOVE
1165580 Invoice 9/6/2024 39.12 0.00 0.00 0.00 39.12
No
10 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 11 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-BUILDING - DRANO MAX GEL CLOG 0.00
REMOVE
Item Description

21.99 Price Amount Tax

0.00 21.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 21.99 100.00%

0.00 0.00
Units
P&R-BUILDING - DRANO MAX GEL CLOG 0.00
REMOVE
Item Description

17.13 Price Amount Tax

0.00 17.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 17.13 100.00%
9/6/2024 9/6/2024 9/6/2024
PW-STREETS-MICROFIBER TOWLS BLU/YLW Warr Bank Acct - Warrants Bank Account 1165635 Invoice 9/6/2024 43.37 0.00 0.00 0.00 43.37
No

0.00 0.00
Units
PW-STREETS-MICROFIBER TOWLS 0.00

BLU/YLW
Item Description

43.37 Price Amount Tax

0.00 43.37
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 43.37 100.00%
9/7/2024 9/7/2024 9/7/2024
P&R-BUILDING-BLACK MAMBA DIS 6 MIL GL-L Warr Bank Acct - Warrants Bank Account 1165721 Invoice 9/7/2024 15.20 0.00 0.00 0.00 15.20
No

0.00 0.00
Units
P&R-BUILDING-BLACK MAMBA DIS 6 MIL 0.00
GL-L
Item Description

15.20 Price Amount Tax

0.00 15.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 15.20 100.00%
9/9/2024 9/9/2024 9/9/2024
P&R-BUILDING-GHC LOGO 5GAL BUCKET Warr Bank Acct - Warrants Bank Account 1165827 Invoice 9/9/2024 7.93 0.00 0.00 0.00 7.93
No

0.00 0.00
Units
P&R-BUILDING-GHC LOGO 5GAL BUCKET 0.00
Item Description

7.93 Price Amount Tax

0.00 7.93
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 7.93 100.00%
9/10/2024 9/10/2024 9/10/2024
P&R-BUILDING - 1/2 HD FIP NO KINK HOSE Warr Bank Acct - Warrants Bank Account BIBB
1165959 Invoice 9/10/2024 13.03 0.00 0.00 0.00 13.03
No

0.00 0.00
Units
P&R-BUILDING - 1/2 HD FIP NO KINK 0.00

HOSE BIBB
Item Description

13.03 Price Amount Tax

0.00 13.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 13.03 100.00%
9/10/2024 9/10/2024 9/10/2024
PW-STREETS-BLACK MAMBA DIS 6 MIL GL-XL Warr Bank Acct - Warrants Bank Account 1165978 Invoice 9/10/2024 156.36 0.00 0.00 0.00 156.36
No
11 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 12 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-STREETS-BLACK MAMBA DIS 6 MIL 0.00
GL-XL
Item Description
156.36
Price Amount Tax

0.00 156.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 156.36 100.00%
9/10/2024 9/10/2024 9/10/2024
P&R-BUILDING - TIE DOWN 3X30 RATCHET Warr Bank Acct - Warrants Bank Account 10K J
1165993 Invoice 9/10/2024 183.58 0.00 0.00 0.00 183.58
No

0.00 0.00
Units
P&R-BUILDING - TIE DOWN 3X30 0.00
RATCHET 10K J
Item Description
183.58
Price Amount Tax

0.00 183.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 183.58 100.00%
9/11/2024 9/11/2024 9/11/2024
PW -STREETS-MAX PRO CLEANER 10OZ Warr Bank Acct - Warrants Bank Account 1166038 Invoice 9/11/2024 24.98 0.00 0.00 0.00 24.98
No

0.00 0.00
Units
PW -STREETS-MAX PRO CLEANER 10OZ 0.00
Item Description

24.98 Price Amount Tax

0.00 24.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 24.98 100.00%
9/11/2024 9/11/2024 9/11/2024
P&R-BUILDING- EXPANDING SEALANT 12OZ Warr Bank Acct - Warrants Bank Account 1166054 Invoice 9/11/2024 16.51 0.00 0.00 0.00 16.51
No

0.00 0.00
Units
P&R-BUILDING- EXPANDING SEALANT 0.00
12OZ
Item Description

16.51 Price Amount Tax

0.00 16.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 16.51 100.00%
9/12/2024 9/12/2024 9/12/2024
PW-STREETS-PARADE-DUCT TAPE 1.88X55YD Warr Bank Acct - Warrants Bank Account SLVR
1166204 Invoice 9/12/2024 142.26 0.00 0.00 0.00 142.26
No

0.00 0.00
Units
PW-STREETS-PARADE-DUCT TAPE 0.00

1.88X55YD SLVR
Item Description
142.26
Price Amount Tax

0.00 142.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 142.26 100.00%
9/12/2024 9/12/2024 9/12/2024
P&R-BUILDING - BLUE MASTER PLUNGER Warr Bank Acct - Warrants Bank Account 1166253 Invoice 9/12/2024 14.13 0.00 0.00 0.00 14.13
No

0.00 0.00
Units
P&R-BUILDING - BLUE MASTER PLUNGER 0.00
Item Description

14.13 Price Amount Tax

0.00 14.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 14.13 100.00%
9/12/2024 9/12/2024 9/12/2024
WWTP- CD HOSE BIBB LOCK Warr Bank Acct - Warrants Bank Account 1166287 Invoice 9/12/2024 162.32 0.00 0.00 0.00 162.32
No
12 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 13 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP- CD HOSE BIBB LOCK 0.00
Item Description
162.32
Price Amount Tax

0.00 162.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 162.32 100.00%
9/13/2024 9/13/2024 9/13/2024
PW- GORILLA SILVER TAPE 30YD Warr Bank Acct - Warrants Bank Account 1166307 Invoice 9/13/2024 38.21 0.00 0.00 0.00 38.21
No

0.00 0.00
Units
PW- GORILLA SILVER TAPE 30YD 0.00
Item Description

38.21 Price Amount Tax

0.00 38.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 38.21 100.00%
9/13/2024 9/13/2024 9/13/2024
P&R-BUILDING-11 CUP BURSH, SHANK Warr Bank Acct - Warrants Bank Account 1166351 Invoice 9/13/2024 35.62 0.00 0.00 0.00 35.62
No

0.00 0.00
Units
P&R-BUILDING-11 CUP BURSH, SHANK 0.00
Item Description

35.62 Price Amount Tax

0.00 35.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 35.62 100.00%
9/13/2024 9/13/2024 9/13/2024
PW - STREETS- SHOCKWAVE BOLT Warr Bank Acct - Warrants Bank Account

EXTRACTOR SET
1166374 Invoice 9/13/2024 53.24 0.00 0.00 0.00 53.24
No

0.00 0.00
Units
PW - STREETS- SHOCKWAVE BOLT 0.00

EXTRACTOR SET
Item Description

53.24 Price Amount Tax

0.00 53.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 53.24 100.00%
9/16/2024 9/16/2024 9/16/2024
P&R -BUILDING- WHITE TEFLON TAPE Warr Bank Acct - Warrants Bank Account 1166533 Invoice 9/16/2024 32.45 0.00 0.00 0.00 32.45
No

0.00 0.00
Units
BUILDING- WHITE TEFLON TAPE 0.00
Item Description

32.45 Price Amount Tax

0.00 32.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 32.45 100.00%
9/17/2024 9/17/2024 9/17/2024
P&R - ENGINE OIL 2CYC MTD 3.2 OZ Warr Bank Acct - Warrants Bank Account 1166658 Invoice 9/17/2024 41.25 0.00 0.00 0.00 41.25
No

0.00 0.00
Units
P&R - ENGINE OIL 2CYC MTD 3.2 OZ 0.00
Item Description

41.25 Price Amount Tax

0.00 41.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 41.25 100.00%
9/17/2024 9/17/2024 9/17/2024
PW - STREETS- SPRYPAINT VINYL BLK 11OZ Warr Bank Acct - Warrants Bank Account 1166740 Invoice 9/17/2024 116.80 0.00 0.00 0.00 116.80
No
13 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 14 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - STREETS- SPRYPAINT VINYL BLK 0.00
11OZ
Item Description
116.80
Price Amount Tax

0.00 116.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 116.80 100.00%
9/17/2024 9/17/2024 9/17/2024
WWTP - SHOVEL IRRIGATION 48'' Warr Bank Acct - Warrants Bank Account 1166785 Invoice 9/17/2024 56.53 0.00 0.00 0.00 56.53
No

0.00 0.00
Units
WWTP - SHOVEL IRRIGATION 48'' 0.00
Item Description

56.53 Price Amount Tax

0.00 56.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 56.53 100.00%
9/17/2024 9/17/2024 9/17/2024
WWTP - SHOVL SQR-PT LONG0HND47'' Warr Bank Acct - Warrants Bank Account 1166786 Invoice 9/17/2024 30.43 0.00 0.00 0.00 30.43
No

0.00 0.00
Units
WWTP - SHOVL SQR-PT LONG0HND47'' 0.00
Item Description

30.43 Price Amount Tax

0.00 30.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 30.43 100.00%
9/18/2024 9/18/2024 9/18/2024
PW - STREETS - 4-1/2X7/8 GRY SRFPRP WHL Warr Bank Acct - Warrants Bank Account 1166870 Invoice 9/18/2024 20.64 0.00 0.00 0.00 20.64
No

0.00 0.00
Units
PW - STREETS - 4-1/2X7/8 GRY SRFPRP 0.00
WHL
Item Description

20.64 Price Amount Tax

0.00 20.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 20.64 100.00%
9/19/2024 9/19/2024 9/19/2024
FIRE - GENERAL KEY Warr Bank Acct - Warrants Bank Account 1166981 Invoice 9/19/2024 2.16 0.00 0.00 0.00 2.16
No

0.00 0.00
Units
FIRE - GENERAL KEY 0.00
Item Description

2.16 Price Amount Tax

0.00 2.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 2.16 100.00%
Vendor: GUT05 - RUDY GUTIERREZ Vendor Total: 457.00
9/17/2024 9/17/2024 9/17/2024
ADM - SAFETY GLASSES Warr Bank Acct - Warrants Bank Account 09172024 Invoice 9/17/2024 457.00 0.00 0.00 0.00 457.00 No

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description
274.20
Price Amount Tax

0.00 274.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 274.20 100.00%

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description

45.70 Price Amount Tax

0.00 45.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 45.70 100.00%
14 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 15 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description

45.70 Price Amount Tax

0.00 45.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 45.70 100.00%

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description

45.70 Price Amount Tax

0.00 45.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 45.70 100.00%

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description

22.85 Price Amount Tax

0.00 22.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 22.85 100.00%

0.00 0.00
Units
ADM - SAFETY GLASSES 0.00
Item Description

22.85 Price Amount Tax

0.00 22.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 22.85 100.00%
Vendor: GWA01 - GREAT WESTERN ALARM & COM Vendor Total: 55.00 10/1/2024 10/1/2024 10/1/2024
WATER - 303 OBISPO ST Warr Bank Acct - Warrants Bank Account 240901752101 Invoice 10/1/2024 55.00 0.00 0.00 0.00 55.00 No

0.00 0.00
Units
WATER - 303 OBISPO ST 0.00
Item Description

55.00 Price Amount Tax

0.00 55.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1150 Communications 55.00 100.00%
Vendor: HDL01 - HINDERLITER DE LLAMAS & A Vendor Total: 62.50 8/31/2024 8/31/2024 8/31/2024
ADM - CANNABIS MANAGEMENT SERVICES - Warr Bank Acct - Warrants Bank Account AUG 2024
SIN042720 Invoice 8/31/2024 62.50 0.00 0.00 0.00 62.50
No

0.00 0.00
Units
ADM - CANNABIS MANAGEMENT 0.00
SERVICES - AUG 2024
Item Description

62.50 Price Amount Tax

0.00 62.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-HEMP-2150 Profl Services 62.50 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 2,826.14 9/24/2024 9/24/2024 9/24/2024
WWTP-EAGLE GEARSYNN RO 100 - CAN OIL Warr Bank Acct - Warrants Bank Account

RECYCLING FEE
186624 Invoice 9/24/2024 269.71 0.00 0.00 0.00 269.71
No

0.00 0.00
Units
WWTP-EAGLE GEARSYNN RO 100 - CAN 0.00

OIL RECYCLING FEE
Item Description
269.71
Price Amount Tax

0.00 269.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1560 Fuel & lubricants 269.71 100.00%
15 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 16 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/15/2024 9/15/2024 9/15/2024
FIRE - ACCT#:1197 FUEL CHARGES LOCKOUT: Warr Bank Acct - Warrants Bank Account 09-30-24
211190 Invoice 9/15/2024 343.24 0.00 0.00 0.00 343.24
No

0.00 0.00
Units
FIRE - ACCT#:1197 FUEL CHARGES 0.00
LOCKOUT: 09-30-24
Item Description
343.24
Price Amount Tax

0.00 343.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 343.24 100.00%
9/15/2024 9/15/2024 9/15/2024
WATER - ACCT#:1202 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211192 Invoice 9/15/2024 128.88 0.00 0.00 0.00 128.88
No

0.00 0.00
Units
WATER - ACCT#:1202 FUEL CHARGES 0.00
Item Description
128.88
Price Amount Tax

0.00 128.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 128.88 100.00%
9/15/2024 9/15/2024 9/15/2024
PW - ACCT#:1208 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211194 Invoice 9/15/2024 250.72 0.00 0.00 0.00 250.72
No

0.00 0.00
Units
PW - ACCT#:1208 FUEL CHARGES 0.00
Item Description
250.72
Price Amount Tax

0.00 250.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 250.72 100.00%
9/15/2024 9/15/2024 9/15/2024
P&R- ACCT#:1228 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211199 Invoice 9/15/2024 431.84 0.00 0.00 0.00 431.84
No

0.00 0.00
Units
P&R- ACCT#:1228 FUEL CHARGES 0.00
Item Description
431.84
Price Amount Tax

0.00 431.84
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1560 Fuel & lubricants 431.84 100.00%
9/15/2024 9/15/2024 9/15/2024
PD - ACCT#:1280 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211208 Invoice 9/15/2024 1,401.75 0.00 0.00 0.00 1,401.75 No

0.00 0.00
Units
PD - ACCT#:1280 FUEL CHARGES 0.00
Item Description
1,401.75
Price Amount Tax

0.00 1,401.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 1,401.75 100.00%
Vendor: HOM02 - HOME DEPOT CREDIT SERVICE Vendor Total: 692.46 9/10/2024 9/10/2024 9/10/2024
P&R- 23/32 4X8 CDX PLYWOOD Warr Bank Acct - Warrants Bank Account 3251868 Invoice 9/10/2024 81.22 0.00 0.00 0.00 81.22
No

0.00 0.00
Units
P&R- 23/32 4X8 CDX PLYWOOD 0.00
Item Description

81.22 Price Amount Tax

0.00 81.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 81.22 100.00%
8/21/2024 8/21/2024 8/21/2024
STREETS- 3.18 18-VOLT Warr Bank Acct - Warrants Bank Account 3252440 Invoice 8/21/2024 432.83 0.00 0.00 0.00 432.83
No
16 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 17 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
STREETS- 3.18 18-VOLT 0.00
Item Description
432.83
Price Amount Tax

0.00 432.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 432.83 100.00%
9/9/2024 9/9/2024 9/9/2024
P&R- FAUCET HANDLE UNIVERSAL FIT, Warr Bank Acct - Warrants Bank Account CHROME
4013829 Invoice 9/9/2024 93.46 0.00 0.00 0.00 93.46
No

0.00 0.00
Units
P&R- FAUCET HANDLE UNIVERSAL FIT, 0.00
CHROME
Item Description

93.46 Price Amount Tax

0.00 93.46
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 93.46 100.00%
8/14/2024 8/14/2024 8/14/2024
P&R-2 PVC EL90, SLIME DELUXE REAMER Warr Bank Acct - Warrants Bank Account

PLUG KIT
542191 Invoice 8/14/2024 64.95 0.00 0.00 0.00 64.95
No

0.00 0.00
Units
P&R-2 PVC EL90, SLIME DELUXE REAMER 0.00

PLUG KIT
Item Description

42.90 Price Amount Tax

0.00 42.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 42.90 100.00%

0.00 0.00
Units
P&R-2 PVC EL90, SLIME DELUXE REAMER 0.00

PLUG KIT
Item Description

22.05 Price Amount Tax

0.00 22.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 22.05 100.00%
9/9/2024 9/9/2024 9/9/2024
LATE FEE Warr Bank Acct - Warrants Bank Account
FCH-008291641 Invoice 9/9/2024 20.00 0.00 0.00 0.00 20.00 No

0.00 0.00
Units
LATE FEE 0.00
Item Description

20.00 Price Amount Tax

0.00 20.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1750 Bank Service Charges 20.00 100.00%
Vendor: INT01 - INTEGRITY PLANNING Vendor Total: 2,567.50 9/1/2024 9/1/2024 9/1/2024
ADM - GENERAL PLANNING SERVICES Warr Bank Acct - Warrants Bank Account 081 Invoice 9/1/2024 2,567.50 0.00 0.00 0.00 2,567.50
No

0.00 0.00
Units
ADM - GENERAL PLANNING SERVICES 0.00
Item Description
2,567.50
Price Amount Tax

0.00 2,567.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 2,567.50 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 9,806.35
9/1/2024 9/1/2024 9/1/2024
ADM- MICROSOFT LICENSES - SEPT 2024 Warr Bank Acct - Warrants Bank Account 13848 Invoice 9/1/2024 2,424.74 0.00 0.00 0.00 2,424.74 No
17 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 18 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM- MICROSOFT LICENSES - SEPT 2024 0.00
Item Description
2,424.74
Price Amount Tax

0.00 2,424.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 2,424.74 100.00% 9/1/2024 9/1/2024 9/1/2024
ADM - IT SERVICES - SEPT 2024 Warr Bank Acct - Warrants Bank Account 13894 Invoice 9/1/2024 6,881.61 0.00 0.00 0.00 6,881.61 No

0.00 0.00
Units
ADM - IT SERVICES - SEPT 2024 0.00
Item Description
6,881.61
Price Amount Tax

0.00 6,881.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 6,881.61 100.00% 9/1/2024 9/1/2024 9/1/2024
ADM- PD- ONBOARDING FEE / FIRE - Warr Bank Acct - Warrants Bank Account

ONBOARDING FEE
13941 Invoice 9/1/2024 500.00 0.00 0.00 0.00 500.00
No

0.00 0.00
Units
PD - RUDY ALVARA " ON-BOARIDNG FEE" 0.00
Item Description
250.00
Price Amount Tax

0.00 250.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2151 Information Technolgy Svcs 250.00 100.00%

0.00 0.00
Units
FIRE CAPTAINS - COMPUTER 0.00

REPLACEMENT
Item Description
250.00
Price Amount Tax

0.00 250.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2151 Information Technology Svs 250.00 100.00% Vendor: J&E01 - J&E CLEANING Vendor Total: 400.00
8/30/2024 8/30/2024 8/30/2024
PD - AUGUST CLEANING SERVICE Warr Bank Acct - Warrants Bank Account 47326 Invoice 8/30/2024 400.00 0.00 0.00 0.00 400.00
No

0.00 0.00
Units
PD - AUGUST CLEANING SERVICE 0.00
Item Description
400.00
Price Amount Tax

0.00 400.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 400.00 100.00%
Vendor: J&M01 - JONES & MAYER Vendor Total: 262.50
8/31/2024 8/31/2024 8/31/2024
ADM - LEGAL SERVICES- AUG 2024 Warr Bank Acct - Warrants Bank Account 124690 Invoice 8/31/2024 262.50 0.00 0.00 0.00 262.50
No

0.00 0.00
Units
ADM - LEGAL SERVICES- AUG 2024 0.00
Item Description
262.50
Price Amount Tax

0.00 262.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 262.50 100.00%
Vendor: JAC02 - JACK'S ALL AMERICAN PLUM Vendor Total: 486.63 9/12/2024 9/12/2024 9/12/2024
P&R- 4545 10TH ST - LABOR RATE CHARGED Warr Bank Acct - Warrants Bank Account

FOR TECH
10213885 Invoice 9/12/2024 486.63 0.00 0.00 0.00 486.63 No
18 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 19 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R- 4545 10TH ST - LABOR RATE 0.00

CHARGED FOR TECH
Item Description
486.63
Price Amount Tax

0.00 486.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 486.63 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 1,696.25 9/5/2024 9/5/2024 9/5/2024
ADM-PLAN CHECK SERVICES - AUG 2024 Warr Bank Acct - Warrants Bank Account PC7185 Invoice 9/5/2024 1,696.25 0.00 0.00 0.00 1,696.25 No

0.00 0.00
Units
PLAN CHECK SERVICES - AUG 2024 0.00
Item Description
1,696.25
Price Amount Tax

0.00 1,696.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 1,696.25 100.00%
Vendor: JBM01 - JUAN BRIBIESCA ALCALA Vendor Total: 350.00 8/30/2024 8/30/2024 8/30/2024
PD -WASHED & DETAIL UNITS 22-02,22- Warr Bank Acct - Warrants Bank Account 01,CHEVY TAHOE
30 Invoice 8/30/2024 105.00 0.00 0.00 0.00 105.00
No

0.00 0.00
Units
PD -WASHED & DETAIL UNITS 22-02,22- 0.00
01,CHEVY TAHOE
Item Description
105.00
Price Amount Tax

0.00 105.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1400 Equipment Maintenance 105.00 100.00%
9/5/2024 9/5/2024 9/5/2024
PD-WASHED & DETAIL UNITS: PD TRUCK, 15- Warr Bank Acct - Warrants Bank Account 03, 17-01
31 Invoice 9/5/2024 105.00 0.00 0.00 0.00 105.00
No

0.00 0.00
Units
PD-WASHED & DETAIL UNITS: PD TRUCK, 0.00
15-03, 17-01
Item Description
105.00
Price Amount Tax

0.00 105.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1400 Equipment Maintenance 105.00 100.00%
9/14/2024 9/14/2024 9/14/2024
PD - CAR WASH AND DETAIL UNIT: 17-01,15- Warr Bank Acct - Warrants Bank Account

02...
32 Invoice 9/14/2024 140.00 0.00 0.00 0.00 140.00
No

0.00 0.00
Units
PD TRUCK, UNIT 22-02 0.00
Item Description
140.00
Price Amount Tax

0.00 140.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1400 Equipment Maintenance 140.00 100.00%
Vendor: LMM01 - LEIBOLD MCCLENDON & MANN Vendor Total: 1,072.00 9/24/2024 9/24/2024 9/24/2024
ADM - ROYAL THEATER LEGAL SERVICES - Warr Bank Acct - Warrants Bank Account AUG 2024
13-A Invoice 9/24/2024 167.50 0.00 0.00 0.00 167.50
No
19 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 20 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - ROYAL THEATER LEGAL SERVICES - 0.00
AUG 2024
Item Description
167.50
Price Amount Tax

0.00 167.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 167.50 100.00%
9/24/2024 9/24/2024 9/24/2024
ADM - SUCCESSOR AGENCY LEGAL SERVICES - Warr Bank Acct - Warrants Bank Account AUG 2024
20 Invoice 9/24/2024 904.50 0.00 0.00 0.00 904.50
No

0.00 0.00
Units
ADM - SUCCESSOR AGENCY LEGAL 0.00
SERVICES - AUG 2024
Item Description
904.50
Price Amount Tax

0.00 904.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
026-4500-2150 Professional Services 904.50 100.00%
Vendor: OFF01 - OFFICE DEPOT CREDIT PLAN Vendor Total: 58.71 7/12/2024 7/12/2024 7/12/2024
FINANCE - COPY PAPER Warr Bank Acct - Warrants Bank Account 347005 Invoice 7/12/2024 58.71 0.00 0.00 0.00 58.71
No

0.00 0.00
Units
FINANCE - COPY PAPER 0.00
Item Description

58.71 Price Amount Tax

0.00 58.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 58.71 100.00%
Vendor: PAC01 - PACIFIC GAS & ELECTRIC Vendor Total: 612.18 9/13/2024 9/13/2024 9/13/2024
PW - ACCT#:8009226397-1 Warr Bank Acct - Warrants Bank Account 80092263971-09132024 Invoice 9/13/2024 437.63 0.00 0.00 0.00 437.63 No

0.00 0.00
Units
PW - ACCT#:8009226397-1 0.00
Item Description
437.63
Price Amount Tax

0.00 437.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 437.63 100.00%
9/13/2024 9/13/2024 9/13/2024
PW - ACCT#:9472142541-4 Warr Bank Acct - Warrants Bank Account 94721425414-09132024 Invoice 9/13/2024 174.55 0.00 0.00 0.00 174.55 No

0.00 0.00
Units
PW - ACCT#:9472142541-4 0.00
Item Description
174.55
Price Amount Tax

0.00 174.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 174.55 100.00%
Vendor: PCL01 - PACIFIC COAST LAND DESIGN INC Vendor Total: 13,960.50 9/11/2024 9/11/2024 9/11/2024
ADM - 22-013 GUADALUPE CENTRAL PARK Warr Bank Acct - Warrants Bank Account 22-013-25 Invoice 9/11/2024 13,960.50 0.00 0.00 0.00 13,960.50 No

0.00 0.00
Units
ADM - 22-013 GUADALUPE CENTRAL 0.00
PARK
Item Description
13,960.50
Price Amount Tax

0.00 13,960.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3053 Central Park (089-205) 13,960.50 100.00%
20 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 21 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: POL02 - POLYDYNE INC. Vendor Total: 4,271.64
9/10/2024 9/10/2024 9/10/2024
WWTP - CLARIFLOC WE-1289 Warr Bank Acct - Warrants Bank Account 1864252 Invoice 9/10/2024 4,271.64 0.00 0.00 0.00 4,271.64 No

0.00 0.00
Units
WWTP - CLARIFLOC WE-1299 0.00
Item Description
4,271.64
Price Amount Tax

0.00 4,271.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 4,271.64 100.00% Vendor: REY01 - REYNA AUTO REPAIR Vendor Total: 239.13
9/24/2024 9/24/2024 9/24/2024
WATER - MOTOR OIL CHANGED - Warr Bank Acct - Warrants Bank Account LIC#:1685767
5802 Invoice 9/24/2024 239.13 0.00 0.00 0.00 239.13
No

0.00 0.00
Units
WATER - MOTOR OIL CHANGED - 0.00
LIC#:1685767
Item Description
239.13
Price Amount Tax

0.00 239.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1460 Vehicle maintenance 239.13 100.00%
Vendor: ROS04 - DAVID ROSE Vendor Total: 5,038.00
9/1/2024 9/1/2024 9/1/2024
ADM - BUILDING- INSPECTION SERVICES - Warr Bank Acct - Warrants Bank Account SEPT 2024
9-2004 Invoice 9/1/2024 5,038.00 0.00 0.00 0.00 5,038.00 No

0.00 0.00
Units
ADM - BUILDING- INSPECTION SERVICES - 0.00
SEPT 2024
Item Description
5,038.00
Price Amount Tax

0.00 5,038.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 5,038.00 100.00%
Vendor: SAN02 - SANTA MARIA TIRE CORP Vendor Total: 1,552.42 9/12/2024 9/12/2024 9/12/2024
ADM - TIRE REPALCEMENT BUS # 157 Warr Bank Acct - Warrants Bank Account 166127 Invoice 9/12/2024 1,552.42 0.00 0.00 0.00 1,552.42 No

0.00 0.00
Units
ADM - TIRE REPALCEMENT BUS # 157 0.00
Item Description
1,552.42
Price Amount Tax

0.00 1,552.42
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1400 Equipment Maintenance 1,552.42 100.00%
Vendor: SAN66 - COUNTY OF SANTA BARBARA Vendor Total: 1,794.31 9/9/2024 9/9/2024 9/9/2024
PW -REGIONAL WATER EFFICIENCY Warr Bank Acct - Warrants Bank Account PROGRAM FY 2024-2025
925 Invoice 9/9/2024 1,794.31 0.00 0.00 0.00 1,794.31
No

0.00 0.00
Units
PW -REGIONAL WATER EFFICIENCY 0.00
PROGRAM FY 2024-2025
Item Description
1,794.31
Price Amount Tax

0.00 1,794.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,794.31 100.00%
Vendor: SEI02 - SCHWIND ELECTRIC INC Vendor Total: 1,572.00 9/22/2024 9/22/2024 9/22/2024
P&R- ELECTRICAL LABOR & MATERIALS Warr Bank Acct - Warrants Bank Account 1125 Invoice 9/22/2024 1,572.00 0.00 0.00 0.00 1,572.00 No
21 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 22 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R- ELECTRICAL LABOR & MATERIALS 0.00
Item Description
1,572.00
Price Amount Tax

0.00 1,572.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1,572.00 100.00%
Vendor: SMI01 - SMITH PIPE & SUPPLY Vendor Total: 176.78 9/19/2024 9/19/2024 9/19/2024
WATER - RANGER PRO 2.5 GAL HERBICIDE Warr Bank Acct - Warrants Bank Account 4188465 Invoice 9/19/2024 176.78 0.00 0.00 0.00 176.78
No

0.00 0.00
Units
WATER - RANGER PRO 2.5 GAL 0.00

HERBICIDE
Item Description
176.78
Price Amount Tax

0.00 176.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1450 Facilities Maintenance 176.78 100.00%
Vendor: TEM01 - TEMPLETON UNIFORMS,LLC Vendor Total: 75.06 9/3/2024 9/3/2024 9/3/2024
PD - 1ST TACTICAL V2 PANT - RUDY ALCARA Warr Bank Acct - Warrants Bank Account 9064 Invoice 9/3/2024 75.06 0.00 0.00 0.00 75.06
No

0.00 0.00
Units
PD - 1ST TACTICAL V2 PANT - RUDY 0.00
ALCARA
Item Description

75.06 Price Amount Tax

0.00 75.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-0450 Other Benefits 75.06 100.00%
Vendor: TMP01 - TRAFFIC MANAGEMENT PRODUCTS INC Vendor Total: 2,172.92 9/16/2024 9/16/2024 9/16/2024
PW - SB SADDLE BOLT, BARRICADE, J CONE Warr Bank Acct - Warrants Bank Account 06-110290 Invoice 9/16/2024 1,701.04 0.00 0.00 0.00 1,701.04 No

0.00 0.00
Units
PW - SB SADDLE BOLT, BARRICADE, J 0.00
CONE
Item Description
1,701.04
Price Amount Tax

0.00 1,701.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 1,701.04 100.00% 9/16/2024 9/16/2024 9/16/2024
PW - TMP SPECIAL PRODUCTION ORDER Warr Bank Acct - Warrants Bank Account

STENCIL
06-110319 Invoice 9/16/2024 364.63 0.00 0.00 0.00 364.63 No

0.00 0.00
Units
PW - TMP SPECIAL PRODUCTION ORDER 0.00

STENCIL
Item Description
364.63
Price Amount Tax

0.00 364.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 364.63 100.00%
9/22/2024 9/22/2024 9/22/2024
PW - CUSTOM DECAL MISC. CUSTOM DECAL Warr Bank Acct - Warrants Bank Account 06-110486 Invoice 9/22/2024 107.25 0.00 0.00 0.00 107.25 No
22 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 23 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - CUSTOM DECAL MISC. CUSTOM 0.00
DECAL
Item Description
107.25
Price Amount Tax

0.00 107.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 107.25 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 110.46
9/16/2024 9/16/2024 9/16/2024
ADM - STAPLE FOR BIG COPY PRINTER Warr Bank Acct - Warrants Bank Account 4175814 Invoice 9/16/2024 110.46 0.00 0.00 0.00 110.46
No

0.00 0.00
Units
NOT PART OF THE CONTRACT 0.00
Item Description
110.46
Price Amount Tax

0.00 110.46
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 110.46 100.00%
Vendor: UPC01 - URBAN PLANNING CONCEPTS, INC Vendor Total: 7,816.50 9/7/2024 9/7/2024 9/7/2024
ADM - PLANNING SERVICES Warr Bank Acct - Warrants Bank Account 11855.1 Invoice 9/7/2024 7,816.50 0.00 0.00 0.00 7,816.50 No

0.00 0.00
Units
ADM - PLANNING SERVICES 0.00
Item Description
2,389.50
Price Amount Tax

0.00 2,389.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 2,389.50 100.00%

0.00 0.00
Units
ZONING CLEARANCE 0.00
Item Description
3,928.50
Price Amount Tax

0.00 3,928.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 3,928.50 100.00%

0.00 0.00
Units
SNOWY PLOVER 0.00
Item Description
283.50
Price Amount Tax

0.00 283.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2078 Snowy Plover Lane 283.50 100.00%

0.00 0.00
Units
151 OBISO LLA 0.00
Item Description
324.00
Price Amount Tax

0.00 324.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits PA 2023-021-LLA 324.00 100.00%

0.00 0.00
Units
PASADERA - MAP 29,065 0.00
Item Description
162.00
Price Amount Tax

0.00 162.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2004 D.J. FARMS 162.00 100.00%

0.00 0.00
Units
G.ALVAREZ 4513 11TH STREET 0.00
Item Description
729.00
Price Amount Tax

0.00 729.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits 2024004LS 729.00 100.00% Vendor: VER05 - VERIZON WIRELESS Vendor Total: 1,257.04 23 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 24 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/14/2024 9/14/2024 9/14/2024
PD - ACCT#:742070155-00001 Warr Bank Acct - Warrants Bank Account 9972121830 Invoice 9/14/2024 82.39 0.00 0.00 0.00 82.39 No

0.00 0.00
Units
PD - ACCT#:742070155-00001 0.00
Item Description

82.39 Price Amount Tax

0.00 82.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 82.39 100.00%
9/18/2024 9/18/2024 9/18/2024
ADM - COMMUNICATIONS Warr Bank Acct - Warrants Bank Account 9974175310 Invoice 9/18/2024 1,174.65 0.00 0.00 0.00 1,174.65 No

0.00 0.00
Units
STREETS 0.00
Item Description
120.58
Price Amount Tax

0.00 120.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1150 Communications 120.58 100.00%

0.00 0.00
Units
WWTP 0.00
Item Description
171.56
Price Amount Tax

0.00 171.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1150 Communications 171.56 100.00%

0.00 0.00
Units
WATER 0.00
Item Description
251.58
Price Amount Tax

0.00 251.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1150 Communications 251.58 100.00%

0.00 0.00
Units
POLICE 0.00
Item Description

51.68 Price Amount Tax

0.00 51.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 51.68 100.00%

0.00 0.00
Units
PARKS 0.00
Item Description
295.01
Price Amount Tax

0.00 295.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1150 Communications 295.01 100.00%

0.00 0.00
Units
FACILITIES 0.00
Item Description

77.52 Price Amount Tax

0.00 77.52
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 77.52 100.00%

0.00 0.00
Units
ADMIN 0.00
Item Description
103.36
Price Amount Tax

0.00 103.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1150 Communications 103.36 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description
103.36
Price Amount Tax

0.00 103.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1150 Communications 103.36 100.00%
24 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 25 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: VES01 - VESTIS GROUP , INC. Vendor Total: 488.46 9/2/2024 9/2/2024 9/2/2024
PD - MAT NYLON /RUBBER Warr Bank Acct - Warrants Bank Account 5020630334 Invoice 9/2/2024 129.52 0.00 0.00 0.00 129.52 No

0.00 0.00
Units
PD - MAT NYLON /RUBBER 0.00
Item Description
129.52
Price Amount Tax

0.00 129.52
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 129.52 100.00%
9/16/2024 9/16/2024 9/16/2024
WATER - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020640068 Invoice 9/16/2024 50.13 0.00 0.00 0.00 50.13 No

0.00 0.00
Units
WATER - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
9/16/2024 9/16/2024 9/16/2024
P&R-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020640070 Invoice 9/16/2024 92.03 0.00 0.00 0.00 92.03 No

0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.94 Price Amount Tax

0.00 5.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 5.94 100.00%

0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

86.09 Price Amount Tax

0.00 86.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 86.09 100.00%
9/16/2024 9/16/2024 9/16/2024
PW - ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020640071 Invoice 9/16/2024 8.92 0.00 0.00 0.00 8.92
No

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 0.89 100.00%
25 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 26 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
9/18/2024 9/18/2024 9/18/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020642177 Invoice 9/18/2024 28.39 0.00 0.00 0.00 28.39 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

28.39 Price Amount Tax

0.00 28.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 28.39 100.00%
9/23/2024 9/23/2024 9/23/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020644941 Invoice 9/23/2024 28.39 0.00 0.00 0.00 28.39 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

28.39 Price Amount Tax

0.00 28.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 28.39 100.00%
9/23/2024 9/23/2024 9/23/2024
WATER - ACCT#: 17045400 UNIFOR… Warr Bank Acct - Warrants Bank Account 5020644942 Invoice 9/23/2024 50.13 0.00 0.00 0.00 50.13 No

0.00 0.00
Units
WATER - ACCT#: 17045400 UNIFORM 0.00

SERVICE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
9/23/2024 9/23/2024 9/23/2024
P&R-ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020644944 Invoice 9/23/2024 92.03 0.00 0.00 0.00 92.03 No
26 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 27 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.94 Price Amount Tax

0.00 5.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 5.94 100.00%

0.00 0.00
Units
P&R-ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

86.09 Price Amount Tax

0.00 86.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 86.09 100.00%
9/23/2024 9/23/2024 9/23/2024
PW - ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020644945 Invoice 9/23/2024 8.92 0.00 0.00 0.00 8.92
No

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
Vendor: VRC01 - VITAL RECORDS CONTROL Vendor Total: 248.60 27 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 28 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
8/31/2024 8/31/2024 8/31/2024
ADM - SHRED SERVICES - SEPT 2024 Warr Bank Acct - Warrants Bank Account 4434231 Invoice 8/31/2024 248.60 0.00 0.00 0.00 248.60
No

0.00 0.00
Units
ADM 0.00
Item Description

49.72 Price Amount Tax

0.00 49.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 49.72 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description

49.72 Price Amount Tax

0.00 49.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 49.72 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description

49.72 Price Amount Tax

0.00 49.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 49.72 100.00%

0.00 0.00
Units
POLICE 0.00
Item Description

99.44 Price Amount Tax

0.00 99.44
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 99.44 100.00%
Vendor: WCR01 - W.C. RANCH Vendor Total: 3,480.00
9/15/2024 9/15/2024 9/15/2024
WWTP - FENCE TEAR DOWN BY PUMP Warr Bank Acct - Warrants Bank Account

STATION
F0915 Invoice 9/15/2024 3,480.00 0.00 0.00 0.00 3,480.00 No

0.00 0.00
Units
WWTP - FENCE TEAR DOWN BY PUMP 0.00

STATION
Item Description
3,480.00
Price Amount Tax

0.00 3,480.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,480.00 100.00%
Vendor: WEL01 - WELLS FARGO VENDOR FINANC Vendor Total: 812.21 9/6/2024 9/6/2024 9/6/2024
ADM - FIRE DEPT. COPY MACHINE - LEASE Warr Bank Acct - Warrants Bank Account

PAYMENT
5031270391 Invoice 9/6/2024 61.13 0.00 0.00 0.00 61.13
No

0.00 0.00
Units
SEPT 2024 0.00
Item Description

61.13 Price Amount Tax

0.00 61.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 61.13 100.00%
10/1/2024 10/1/2024 10/1/2024
ADM - FINANCE DEPT. COPY MACHINE LEASE Warr Bank Acct - Warrants Bank Account

PAYMENT
5031270392 Invoice 10/1/2024 84.63 0.00 0.00 0.00 84.63 No

0.00 0.00
Units
SEPT 2024 0.00
Item Description

84.63 Price Amount Tax

0.00 84.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 84.63 100.00%
28 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 29 of 32
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
10/1/2024 10/1/2024 10/1/2024
ADM - COPY MACHINE LEASE PAYMENT - Warr Bank Acct - Warrants Bank Account SEPT 2024
5031270396-000 Invoice 10/1/2024 666.45 0.00 0.00 0.00 666.45 No

0.00 0.00
Units
ADM - COPY MACHINE LEASE PAYMENT - 0.00
SEPT 2024
Item Description
666.45
Price Amount Tax

0.00 666.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 666.45 100.00%
29 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 30 of 32
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Invoice 132 187,168.68 0.00 0.00 0.00 187,168.68 0.00 187,168.68 Grand Total: 187,168.68 0.00 0.00 0.00 187,168.68 0.00 187,168.68 Project Number Account Key Account Name
Project Summary
Project Name Count Amount
2024-004-LS G.Alvarez 4513 11th Street L… 1 2024004LS G.Alvarez 4513 11th Street Lot Spl… 729.00 Project 2024-004-LS Total: 729.00
2024-007-PA 5th Street 7 Tognazzini Lot D… 1 2024-007-PA 5th Street & Tognazzini Lot Devel… 285.00 Project 2024-007-PA Total: 285.00
PA 2023-021-LLA 151 Obispo – Lot Line Adjus… 1 PA 2023-021-LLA Expenses toward Building Permit… 324.00 Project PA 2023-021-LLA Total: 324.00
Grand Total: 1,338.00
30 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 31 of 32
Account Summary
Account Name Amount
001-2004 D.J. FARMS 162.00
001-2048 Building Permit Deposits 1,338.00
001-2077 La Guardia Townhomes 380.00
001-2078 Snowy Plover Lane 283.50
001-2278 New Pasadera Jr. High School 380.00
001-4105-1150 Communications 103.36
001-4105-1200 Office Supplies & Postage 171.94
001-4105-2150 Professional Services 81.12
001-4110-2150 Professional services 2,428.50
001-4120-1150 Communications 103.36
001-4120-1200 Office Supplies & Postage 58.71
001-4120-2150 Professional services 243.98
001-4140-0450 Other Benefits 201.28
001-4140-1750 Bank Service Charges 20.00
001-4140-2150 Professional Services 2,904.00
001-4140-2151 Information Technology Svs 9,306.35
001-4140-4150 Lease Purchase 812.21
001-4145-1150 Communications 1,665.17
001-4145-1550 Operating Supplies & Exp. 552.43
001-4145-2150 Professional Services 2,058.63
001-4200-0450 Other Benefits 75.06
001-4200-1150 Communications 134.07
001-4200-1300 Business Expense/Training 593.00
001-4200-1400 Equipment Maintenance 350.00
001-4200-1550 Operating Supplies & Exp. 43.45
001-4200-1560 Fuel & lubricants 1,401.75
001-4200-2150 Professional services 663.96
001-4200-2151 Information Technolgy Svcs 250.00
001-4200-2350 Services by other Agencies 13,995.06
001-4220-1550 Operating Supplies & Exp. 2.16
001-4220-1560 Fuels and Lubricants 343.24
001-4220-2151 Information Technology Svs 250.00
001-4220-2350 Services by other Agencies 4,026.18
001-4300-1150 Communications 295.01
001-4300-1550 Operating Supplies & Exp. 641.77
001-4300-2150 Professional services 172.18
001-4405-2150 Professional Services 15,764.47
001-HEMP-2150 Profl Services 62.50
Total: 62,318.40
Account Name Amount
010-2043 MQ - Customer Interim Deposits 573.75
010-4420-0100 Salaries - Regular 47.48
010-4420-1150 Communications 306.58
010-4420-1450 Facilities Maintenance 19,222.78
010-4420-1460 Vehicle maintenance 239.13
010-4420-1550 Operating Supplies & Exp. 432.83
010-4420-1560 Fuel & lubricants 128.88
010-4420-2150 Professional Services 2,171.00
Total: 23,122.43
Account Name Amount
012-4425-0100 Salaries - Regular 47.48
012-4425-1150 Communications 171.56
012-4425-1550 Operating Supplies & Exp. 4,904.26
012-4425-1560 Fuel & lubricants 269.71
012-4425-2150 Professional Services 35,941.54
31 Payable Register Packet: APPKT00372 - 10.08.24 BIWEEKLY RUN 10/2/2024 10:40:53 AM Page 32 of 32
Account Summary
Account Name Amount
Total: 41,334.55
Account Name Amount
023-4461-0100 Salaries - Regular 47.48
023-4461-1400 Equipment Maintenance 1,552.42
023-4461-1560 Fuel & lubricants 7,360.47
Total: 8,960.37
Account Name Amount
026-4500-2150 Professional Services 904.50
Total: 904.50
Account Name Amount
060-4490-0100 Salaries - Regular 23.75
Total: 23.75
Account Name Amount
063-4472-0100 Salaries - Regular 23.75
063-4472-1000 Utilities 612.18
063-4472-1550 Operating Supplies & Exp. 21.99
063-4472-1560 Fuel & lubricants 431.84
063-4472-2150 Professional services 11.88
Total: 1,101.64
Account Name Amount
071-4454-0100 Salaries - Regular 284.90
071-4454-1150 Communications 120.58
071-4454-1550 Operating Supplies & Exp. 3,941.39
071-4454-1560 Fuels & Lubricants 250.72
Total: 4,597.59
Account Name Amount
079-4542-2164 General Admin 8,117.50
079-4542-2166 Activity 4,000.00
Total: 12,117.50
Account Name Amount
089-4444-3053 Central Park (089-205) 13,960.50
089-4444-3104 308 Obispo Street Site Improvements(089-607) 17,801.25 Total: 31,761.75
Account Name Amount
107-4018-2150 Profl Services 926.20
Total: 926.20
32 33
34 35
36 37
38 39
40 41
42 43
44 45
46 47
48 49
50 51
September 24, 2024 City of Guadalupe Council Meeting Minutes Page 1 of 8

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, September 24, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All were present. (Note: The abbreviation, “CM” for “Council Member”, will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

CM Costa, Jr. mentioned the passing of Mr. Tom Moore whose daughter goes to school here. He also mentioned the passing of Mr. Roger Sanchez, Sr. His brother, Herb, was a prior council member.

Mayor Julian said that Mr. Ernie DeGasparis had recently passed. He was a long-time resident and attorney. Condolences to his family and friends.

4. AGENDA REVIEW
There were no changes to the agenda.

5. COMMUNITY PARTICIPATION FORUM
There were no requests to speak and no emails received.

6. CONSENT CALENDAR (A-E)
A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending September 13, 2024.

Agenda Item No. 7C
September 24, 2024 City of Guadalupe Council Meeting Minutes Page 2 of 8 C. Approve the Minutes of the City Council regular meeting of September 10, 2024.

D. Adopt Resolution No. 2024-56 authorizing the Fire Department to accept the Cal Fire Volunteer Fire Capacity Grant in the amount of $3,775.29 for portable fire radios and accessories.

E. Adopt Resolution No. 2024-57 authorizing the Mayor to sign an easement deed to Pacific Gas and Electric Company (PG&E) to allow service to the new electric vehicle charging station.

No items were pulled. Motion was made by Council Member Furness and seconded by Council Member Robles to approve the full Consent Calendar. 5-0 Motion passed.

MANAGEMENT REPORTS

7. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for September 24, 2024
Mr. Bodem spoke briefly on the following items:
-Mary Buren Traffic: a meeting was held outside Mary Buren Elementary on September 16th to discuss traffic solutions relating to traffic issues during morning school opening. Painting double yellow lines on Peralta between 10th and 11th Streets to mitigate U-turns and having crossing guards were the outcomes of the meeting. Further monitoring will occur. It was heard that people are still making U-turns there.
-Two impact fees public meetings were held recently: 1) September 5th to discuss process to implement the public safety fees, and 2) September 19th, the City Administrator met with Wilden, the company that conducted the fee study, to determine if another study can be done at a reasonable price for other departments potentially impacted by future growth. -Whale Tail Grant: the City applied for this grant with a maximum award of $50,000, with no match required. This grant focuses on projects that connect people to the California Coast and its watersheds. More information to follow.

It was mentioned that there was an odor (wet flowers) at the cannabis plant but that the plant has its hands tied. CM Robles said, “It’s not as bad as when they initially opened.” A question was asked about the newly opened cannabis retail store and any odor issues. Chief Cash said that there were no odor issues.

CM Hernandez asked, “The Guadalupe Preserve sign says it’s closed. Is it open or closed?” Mr. Bodem said he’d check on it. Mayor Julian said, “The road to the dunes needs to be scraped.” Chief Cash said that sand is being moved there. CM Robles then asked, “Is the sign in the County or the City? The sign by the cemetery?” Mr. Bodem said he’d take some pictures to check it out further.

September 24, 2024 City of Guadalupe Council Meeting Minutes Page 3 of 8 -Water Storage Tanks: the tanks have an inch of sediment that needs to be scrubbed off due to lack of timely cleaning and inspection. Repairs need to be done due to corrosion. There is a significant cost for coating of the tanks.
-Hwy166/Black Road Project: with the completion of the signalization project, there will be a ribbon cutting ceremony on Friday, September 27th, at 10:00 a.m. Parking will occur on the north side of the highway (cooler side) and should last about 30 minutes. This project should enhance traffic flow and safety in the area. The $2.53 million project is fully funded by Measure A, Santa Barbara County’s transportation sales tax. The completion of this project has been long awaited.

8. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for September 24, 2024 Chief Cash reported the following:
-Staffing in the Police Department is below minimum as far as those in the field. Administration is doing field work.
-Fiesta Patrias Parade Critique: the parade held on Sunday, September 15th, will be reviewed in a meeting to be scheduled for more refined preparations for next year. We had some hiccups. There were vendors who wanted to come after streets were closed. -Kiwanis Christmas Parade: paperwork was received and I will work with Recreation & Parks for some written guidelines on how paperwork is to be processed, so we’re not caught “at the last minute”.
-Cares 4 Paws: on Sunday, September 15th, about 40 residents brought their pets in for necessary care. Location was out by the Fire Department. It was a very successful event. -Root 1 Cannabis Dispensary: an inspection was completed. I went through and checked all cameras.

Fire and PD did the walk through, as well. It was reported that two (2) other of their facilities were broken into and robbed. Some other security measures were handled to make sure that our facility is well secured. They volunteered to put monitor/cameras in the Police Department and on the Chief’s phone. I have 24-hour access. All things went smoothly. It was nice to see people there during the soft opening.
-Homicide suspect from Santa Maria reported as armed and dangerous. It was on Facebook page where you saw the Sherrif’s Department and the Santa Maria PD come into town and mobilize at McKenzie Middle School. We only had one (1) officer working, looking for a wanted shooting homicide suspect…supposedly hiding out here in Guadalupe. I was notified of the actions. They went and searched the house, but he was not there.
-Two officers were on duty checking an unhoused encampment that was on county property. A citizen by Paco Park called to report that someone was “calling for help” behind Paco Park. At least three (3) unhoused subjects were found living in the river bottom area of the county. Fire also responded. Camp fire and drugs were found at the site. Subjects were removed from the location. -Mr. Joe Talaugon: police and fire staff are working with the family regarding the funeral and procession on Friday, October 4th. Over 200 people are expected. Chief is trying to work out logistics with traffic.

September 24, 2024 City of Guadalupe Council Meeting Minutes Page 4 of 8 -Public Safety Impact Fees: Roll out date is about 30 days out. There will be a communication notification process. Mr. Bodem will draft some language. -School Traffic Safety Meeting: after meeting with school officials, it was decided to strip the center street of 1000 Peralta to deter illegal U-turns. Little improvement has been shown on illegal U-turn activity at this location. Talked with CM Costa, Jr. We need to think of other ways to deal with this issue.
-RFCC Coordination Committee for the Fire Dispatch Center is finalizing the costs for each city. That will be broken out by calls for service. We’re working with them to see what Guadalupe’s costs will possibly be.
-Attended the Santa Barbara County Emergency Managers meeting. We have to finalize what’s going to be in the flood map for Santa Barbara County. Le Roy Park is in the flood zone. That will be covered, worst case scenario, after we approve that map…insurance and so forth.” Mayor Julian said, “Ten years ago, FEMA said that Pioneer Street should be included in the flood zone. I don’t know if they’re contemplating putting that in the flood zone now.” Chief Cash said, “Right now, it’s not in the zone. I have to find time to get with them. They’re pressing to get it done.

We’re still working on this. We’re trying to separate what’s the City’s responsibility and what’s the County’s responsibility. There’s new county-wide evacuation software, Genesis. I’m being trained now to do mapping. I have to input all emergency and resource phone numbers in this county-wide system. I’m looking for back-up if I can’t do the flood evacuation maps. -On October 4th, there will be the first meeting of the CA League of Cities where Chief is the CA Police Chiefs Association Representative on the Advancing Equity Advisory Committee.

The mayor asked, “Are these zoom or in-person meetings?” Chief Cash said, “Everyone is trying to get away from zoom meetings unless out of the local area. I have four (4) meetings tomorrow which I can’t attend because we’re going to do the public safety impact fees which is more important.

There’s a zoom meeting at 8:00 a.m. with Marian Hospital Community Board of Directors. Some zoom meetings I can do in my car.”
Mayor Julian…”It’s kind of an oxymoron with patrolling and having our staffing levels below minimum. I know that you actually patrol yourself. Having to go to a lot of these meetings takes you away…I’m sure you won’t leave our city uncovered.” Chief Cash said, “Lieutenant Limon works and I’m his back-up. We also have an agreement with Santa Maria PD and the Sherrif’s Office.” They mayor added, “…as long as we’re staffed.”
CM Hernandez asked City Attorney Sinco, “Are there restrictions on operating hours for the retail cannabis shop?” City Attorney Sinco said, “it has to do with their permit that was issued. I think they’re ready to open, so they can have reduced hours.” Mayor Julian then said, “It was a soft opening to get the staff trained and ready. I think in the middle of October they’re going to fully open it.” City Attorney Sinco added, “They have to initiate their permit under our code by December 1st, I think…it’s in December. That would require either obtaining an issuance of a certificate of occupancy.

I don’t know if they received that or not… or opening the doors. So, they have a little time to comply with the ordinance.” CM Hernandez then asked, “Before they can fully open?” City Attorney Sinco said, “No, they have to open or their permit will be subject to revocation.” CM Hernandez then asked, “The safety barriers that were used for the parade on Guadalupe Street.

They’re still out there on the street.” Mr. Bodem said, “They’re gone as of today.” September 24, 2024 City of Guadalupe Council Meeting Minutes Page 5 of 8 Another question from CM Hernandez, “County property here near Guadalupe. If 911 is called, who responds? Who provides services?” Chief Cash said, “Calls go to the Sheriff’s and are routed to Guadalupe. The park rangers lock the entrance to the dunes. Guadalupe PD has the key to open. If it’s an emergency, whoever is closest will respond.”
B. Police Department report for August 2024
C. Fire Department report for August 2024
D. Code Compliance report for August 2024

REGULAR BUSINESS

9. Wastewater Treatment Plant Biolac System Repair.

Written report: Jeff van den Eikhof, City Engineer
Recommendation: That the City Council adopt Resolution No. 2024-58 authorizing the Mayor to sign an agreement for contractor services with Coombs Service Group for the Wastewater Treatment Plant (WWTP) Biolac Repair Project.

Mr. van den Eikhof gave a brief background on this item also saying that Item #10 is inter-related to this item.

The Biolac system hasn’t been maintained on a regular/interval basis. As a result, it’s worn out quicker than it should have. The ponds have to be dredged and should be on a more frequent basis.

Coombs Service Group is the only company in California that can service this unit. It doesn’t have to go through the regular bid process now.

Right now, we’re having to work around the Biolac system, and it’s put us in a bind with the Water Board. We’re not meeting Water Board permit requirements.” Mayor Julian asked, “When will this start, if approved?” Mr. van den Eikhof said, “Both of these companies have to coordinate their services. I would assume within the next 2-3 months.”
CM Furness asked, “Is Coombs the only source? What about outside California? Would that be cost prohibitive? Where is Coombs located?” Mr. van den Eikhof said, “They’re in Irvine.” CM Furness then said, “I’m just worried that by going with them as the sole source, it might put us in a bind. Are we stuck with that system?” Mr. van den Eikhof said, “It’s a proprietary system that the City chose.

It’s not unusual. There are smaller plants like ours that use the exact same system. It’s cost efficient.

If we go to another system, it’s very cost prohibitive for a city our size. It’d be very, very expensive.” CM Furness then asked, “Other cities that have the same system. Do they use Coombs to service it?” Mr. van den Eikhof said, “Yes, other cities do use Coombs. If the system is maintained well, they don’t have to do work on it very often.” CM Furness also asked, “How do we prevent that in the future?” Mr. van den Eikhof said, “It will be dredged.”
Mayor Julian asked other council members if they’ve been at the treatment plant. Some members had been out to the plant. CM Costa, Jr. asked, “How old is the system?” Dave Miklas, Supervisor, said, “2012. The reason we have to dredge is that there’s a lot of grit at the bottom, which is like sand and eggshells going down the sink. There’s a grit removal system that we’re working and planning on putting back online…it’s not online yet. It was taken off-line in 2000. When they did the September 24, 2024 City of Guadalupe Council Meeting Minutes Page 6 of 8 upgrade and put the Biolac system in, they upgraded the influent system. Rags that were shredded would clog up the grit pump, so it had to be torn apart and then decided not to use it. They never started using it again. So, that’s getting fixed and should take care of the problem for the future.” CM Hernandez asked, “How frequent should they be dredged?” Mr. van den Eikhof said, “If the grit system is on board, there won’t be a need.” Mr. Miklas said, “It’s taken 10 years to get to this point.” Motion was made by Council Member Costa, Jr. and seconded by Council Member Hernandez to adopt Resolution No. 2024-58 approving and authorizing the Mayor to sign an agreement for contractor services with Coombs Service Group for the Wastewater Treatment Plant Biolac Repair Project. Roll Call: Ayes: 5 Nos: 0 5-0 Motion passed.

10. Wastewater Treatment Plant Sludge Removal for Biolac System.

Written report: Jeff van den Eikhof, City Engineer
Recommendation: That the City Council adopt Resolution No. 2024-59 authorizing the Mayor to sign an agreement for contractor services with MidCal Dredging, Inc. for sludge removal.

As Mr. van den Eikhof previously stated, this item is inter-related to Item #9. Formal bids were solicited for the Sludge Removal Project. No bids were received. The City’s Municipal Code allows to procure directly if there are no bids received from the formal bid process. A proposal was solicited and received from MidCal Dredging, Inc. for $182,900.

CM Furness asked, “MidCal Dredging. Where are they located?” Mr. van den Eikhof said that the company is located in Fresno. CM Furness then asked, “The staff report says that the Wastewater Treatment Plant Capital Improvement fund will pay for this?” Ms. Davis, Finance Director, said, “We put aside $1.8M for these improvements.” Mr. van den Eikhof added, “The $1.8M was for Hwy 1 lift station. We reallocated the monies for any improvements.” CM Furness then asked, “Do we have more funds to do any other further improvements?” Mr. van den Eikhof said, “The costs for both of these improvements is around $400,000. So, yes, there’s money available for other improvements needed.” CM Furness asked if the dredging of the system will have any off-line effect on residents. Mr. van den Eikhof said, “No, there’s no impact on our residents during these improvements.”
Motion was made by Council Member Costa, Jr. and seconded by Council Member Hernandez to adopt Resolution No. 2024-59 approving and authorizing the Mayor to sign an agreement for contractor services with MidCal Dredging, Inc. for sludge removal. Roll Call: Ayes: 5 Nos: 0 5-0 Motion passed.

Mayor Julian said, “Last night I saw the Chicago River with pollution. Their wastewater treatment system is just massive. We have 8,700 people or so. But you look at Chicago and big cities with millions and millions of dollars of equipment. It’s always been an issue, our sewer plant. I know we were talking before about regionalization of the sewer system. It’d be nice to have something where we won’t have to deal with too much. The maintenance of these plants is expensive.

September 24, 2024 City of Guadalupe Council Meeting Minutes Page 7 of 8

11. Request by Janet McGee, Executive Assistant to the Superintendent/President and the Board of Trustees Allan Hancock College, to waive rental fees for use of the Senior Center.

Written request: Annis Barajas, Recreation Services Manager Recommendation: That the City Council approve the request by Janet McGee to waive the hourly fees for the use of the Senior Center on October 15, 2024, for their Board of Trustees regular meeting.

Ms. Barajas gave a brief background on this item. The Allan Hancock College Board of Trustees did a tour of our rental facilities to see if one would accommodate their meeting. They decided on the Senior Center.

Based on the fee waiver, the hourly fee waiver, the total fee of $220 can be waived. The total rental costs are $570 less $220 waived = $350. (The $50 lock-in fee to reserve the date is not waived.) CM Furness asked if staff time was involved. Ms. Barajas said, “From 2:00 p.m. to 8:00 p.m., within business hours. Outside business hours is $10 higher. A building attendant will be needed. That cost is not waived.

Mayor Julian said, “There’s no problem renting to them. These fee waivers should not come to the Council. These should be an administrative fee waiver.” Mr. Bodem said, “It might make more sense.

Annis can draft a staff report. If the total fees to be waived are $600.00 or less, they can be waived internally. Otherwise, the request goes to the Council.” CM Hernandez said, “We should have a strong relationship with Hancock.” The mayor said, “They were using the council chambers before. We always support Hancock.” CM Furness said, “Todd should be making decision on the waiver.” Mr. Bodem said, “Yes, if $600.00 or less, it shouldn’t go to the Council.” CM Furness then asked, “Are our fees on par with others for renting facilities?” Ms. Barajas said, “We have the least expensive fees than elsewhere.” Mayor Julian said, “We need to bring the policy back for the Council and Administration to review.” Prior to the motion being made, CM Hernandez asked City Attorney Sinco, “I’m on Hancock Foundation Board. Can I vote on this?” City Attorney Sinco said she could vote.

Motion was made by Council Member Furness and seconded by Council Member Hernandez to waive the hourly fees for the use of the Senior Center on October 15th for their Board of Trustees Regular Meeting. 5-0 Motion passed.

12. FUTURE AGENDA ITEMS
Draft policy on waiving facility rental fees. – No date mentioned.

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Costa, Jr. – I attended the Law Enforcement Officer Appreciation Dinner at the Elks on Wednesday, September 18th. Others attending were Todd, City Treasurer, City Clerk and Chief Cash.

September 24, 2024 City of Guadalupe Council Meeting Minutes Page 8 of 8 Our officer to be recognized, Michael Kuhbander, was sick and did not attend. Overall, there were 10 recipients recognized from the various law enforcement agencies in our local area.

Mayor Julian – this past Saturday, September 21st, the Veterans Memorial Plaza flagpole was rededicated, honoring Vietnam veterans killed in action in 1969. The names on the flagpole are Michael Peter Pagaling, Arturo Carasco, and Phillip Hernandez. The ceremony was well attended.

AARP Age Friendly Community Survey – this survey will be used to identify the needs of Guadalupe seniors. It will be in both English and Spanish. The target population is 45 years and older. The goal is 300 surveys. Normally, these surveys would go out online. However, the Senior Advisory Committee will be handling the distribution.

State Route 166 – ADA improvements south of the Santa Maria River Bridge to Route 166 to Obispo will occur in the summer of 2025. The project is $12.9 million.

State Route 166 to Santa Maria – pavement and curb ramps will be placed in summer of 2026. The project is $1.4 million.

State Route 1 Santa Maria River Bridge – replacement should be in summer of 2025. The project is $33 million.

Black Road/Hwy 166 – signalization dedication is scheduled for Friday, September 27th, at 10:00 a.m.

Parking will be on the cooler side of the highway, across from Black Road.

14. ADJOURNMENT
Motion was made by Council Member Costa, Jr. and seconded by Council Member Furness. 5-0 Motion passed. Meeting adjourned at 6:51 p.m.

Prepared by: Approved by:
___________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Page 1 of 2 ends

Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 8, 2024

________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: Amtrak Transit Hub Design Services
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2024-60 approving an agreement for consultant services with Wallace Group.

BACKGROUND:

In July 2022, the City Council approved converting the Amtrak Station into a transit hub, with a regional bus route stopping every hour and a local route stopping every half-hour. To aid in the conversion process, the City applied for grants to improve the site. The City has received approximately $1.6 million in grant funding for the Transit Hub Renovation Project. This project will add a restroom, electric vehicle charging, a drinking fountain, a shade structure and seating area, bicycle amenities, and new paving.

DISCUSSION:

On Friday, July 19, 2024, the City Engineer solicited a request for proposals (RFP) for design services for the Transit Hub Renovation Project. The RFP outlined the proposal requirements and scoring criteria, and the deadline to submit proposals was set for 5:00 p.m. on Friday, August 30, 2024. The City received proposals from five design firms.

A review committee was assembled, and each member individually reviewed and scored the proposals based on the scoring criteria in the RFP. These criteria included design experience with city facilities, qualifications and prior experience of the design team, breadth of team experience, management team, and submitted references for similar projects. The maximum number of points available was 100. The scoring was then compiled, and the committee met to review the results. Wallace Group scored the highest of all the proposals.

Staff recommends awarding the Transit Hub Renovation Project to Wallace Group for $219,402 and authorizing the City Administrator to approve contract change orders up to 15% over the contract amount if necessary.

Jeff van den Eikhof

Page 2 of 2 ends

FISCAL IMPACT:

The Affordable Housing and Sustainable Communities Program Grant ($494,553), the Clean California Grant Program ($1,004,000), and LCTOP funds ($100,000) will fund the Transit Hub Renovation Project.

ATTACHMENTS:

1. Resolution No. 2024-60

2. Wallace Group Agreement

Page 1 of 2 ends

RESOLUTION NO. 2024-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING AN AGREEMENT FOR

CONSULTANT SERVICES WITH WALLACE GROUP FOR DESIGN SERVICES FOR THE TRANSIT HUB

RENOVATION PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF

THE CITY
WHEREAS, in July 2022, the City Council approved converting the Amtrak Station into a transit hub, with a regional bus route stopping every hour and a local route stopping every half-hour, and which will add a restroom, electric vehicle charging, a drinking fountain, a shade structure and seating area, bicycle amenities, and new paving; and
WHEREAS, the City of Guadalupe has received grants from the Affordable Housing and Sustainable Communities Program and the Clean California Program for the Transit Hub Renovation Project in the approximate amount of $1.6 million dollars; and
WHEREAS, the City Engineer solicited and received proposals for design services for the Transit Hub Renovation Project; and
WHEREAS, a review committee scored each proposal, and Wallace Group received the highest score based on scoring criteria outlined in the request for proposals; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The agreement for consultant services with Wallace Group for $219,402.00, attached to the staff report for this item, is hereby approved; and SECTION 2: The Mayor is authorized to sign the agreement with Wallace Group on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price, if necessary; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 8th day of October 2024 by the following vote:

ATTACHMENT 1

Page 2 of 2 ends

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-60, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 8, 2024 and that same was approved and adopted.

ATTEST:
__________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney

AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND
WALLACE GROUP, INC.

THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 8th day of October 2024, by and between the CITY OF GUADALUPE, a municipal corporation ("City") and Wallace Group, Inc. ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of sixteen (16) months from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (Administration, ministerial, and discretionary review). City shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Consultant with specific items in dispute identified for ATTACHMENT 2
correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within fortyfive (45) days of receipt of Consultant's invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures, unless all documents and records are turned over to the City at the conclusion of the Agreement. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The Consultant shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant agrees to at all times avoid conflicts of interest with the interests of the City in the performance of this Agreement.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant shall not, without prior without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.

Section 15. Indemnification.
(a) Indemnification and Defense for Professional Services: Pursuant to Civil Code section 2782.8, and to the fullest extent permitted by law, Consultant shall indemnify, defend, and hold harmless City and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, "Indemnitees") from and against any and all claims, losses, liabilities, damages, costs and expenses, including reasonable attorney's fees and costs, to the extent they arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant.

Consultant's duty to defend shall consist of reimbursement of defense costs incurred by City in direct proportion to the Consultant's proportionate percentage of fault.

Consultant's percentage of fault shall be determined, as applicable, by a court of law, jury, or arbitrator. In the event any loss, liability, or damage is incurred by way of settlement or resolution without a court, jury or arbitrator having made a determination of the Consultant's percentage of fault, the parties agree to mediation with a third party neutral to determine the Consultant's proportionate percentage of fault for purposes of determining the amount of indemnity and defense cost reimbursement owed to the City. (b) For All Other Liabilities: City and its respective elected and appointed boards, officials, officers, agents, employees, and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, directors, sub consultants or employees, committed in performing any of the services under this Agreement.
ltants or employees, committed in performing any of the services under this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request.

Consultant shall provide the following scope and limits of insurance:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: If required, Consultant shall maintain limits of insurance no less than:
(1) General Liability: $1,000,000 general aggregate for bodily injury, personal injury and property damage.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
(3) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident.
(4) Errors and Omissions Liability $1,000,000 per claim.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) All Policies: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City.
(2) General Liability and Automobile Liability Coverages. (a) City and its respective elected and appointed officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant. The coverage shall contain no special limitations on the scope of protection afforded to City, and its respective elected and appointed officers, officials or employees. (b) Consultant's insurance coverage shall be primary insurance with respect to City, and its respective elected and appointed officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Consultant's insurance.
(c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability Coverage. Unless the City Administrator otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Consultant.

D. Other Requirements: Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this Agreement have been met. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies at any time. (1) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
(2) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 19. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Section 20. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, and acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 21. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 22. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Wallace Group, Inc.
612 Clarion Court
San Luis Obispo, CA 93401
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 23. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 24. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 25. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 26. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 27. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 28. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 29. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement.

No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 30. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 31. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.

CITY: CONSULTANT:

CITY OF GUADALUPE WALLACE GROUP, INC.

By: ______________________________ by: ________________________________ Ariston D. Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
Principal
Brad Brechwald, PE C 41819
CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 16
Task 1: Project Management and Coordination
Task 1.1: Project Meetings
Wallace Group will attend the following meetings during the Preliminary Design and Construction Document phases as indicated below. Two Wallace Group staff members will attend each meeting.

Preliminary Design (2-months)
• One (1) preliminary design kickoff meeting with City staff • Two (2) monthly preliminary design coordination meetings (2-month duration) • One (1) City Council Meeting for presentation of site plan alternatives Construction Documents (4-Months)
• One (1) construction document design kickoff meeting with City staff • Four (4) monthly Construction Document coordination meetings (4-month duration) • Three (3) milestone submittal meetings (65%, 95%, Bid Set) We anticipate the preliminary design kickoff meeting and the City Council meeting will be held in Guadalupe at City offices/City Hall. All other meetings are anticipated to be held via video conference (Teams or Zoom). Additional project coordination with the design team will be provided via teleconference and email correspondence. Internal project meetings, staff coordination, and other project management related items are included in this task.

Task 1.2: Project Coordination
Wallace Group will coordinate directly with the City Engineer (or the City Engineer’s representative) during the course of the project. Project coordination with the design team will be provided via teleconference and email correspondence. Internal project meetings, staff coordination, and other project management related items are included in this task.

Task 1 Deliverables:
• Meeting Agenda/Summaries for each Meeting (12 meetings total) Task 2: Preliminary Design
Task 2.1: Preliminary Site Plans
Wallace Group’s civil and landscape architecture departments will collaborate with the City to provide up to three (3) alternative site plan layouts for consideration. The preliminary site layouts will include a prefabricated restroom, seating area with shade structure, electric charging stations, trash receptacles, a drinking fountain, bicycle amenities, public art murals, and new concrete pavers and striping. Wallace Group will prepare a PowerPoint presentation with the three site plans and summarize each alternative at a Council Meeting.

Task 2.2: Preliminary Design Plans
Based on feedback from the City Council and direction from City staff, Wallace Group will move forward with the preferred site plan. Preliminary Site, Grading, Utility, and Landscape Plans will be prepared for submittal to the City. Preliminary grading will include preliminary finish floor elevations of the restroom, sidewalk elevations, preliminary finish grade contours across the site, and the location of mural walls. Utility plans will identify existing and proposed services (sewer, water) and existing utility main lines within the right of way.

SCOPE OF SERVICES
CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 17
Task 2.3: Architectural Design
AGD will engage early at the preliminary design stage to help achieve the desired aesthetic of the project. They will attend and participate in the City Council presentation. AGD’s work includes a review of site plan alternatives, the advising of aesthetics for the prefabricated restroom and shade structure, and the architectural design for minor non-structural cosmetic updates to the existing structure. Architectural services and fees related to the existing structure upgrades can be adjusted to meet the goals of the City.

Deliverables to include:

1. Visualization and recommendations of prefabricated restroom structure.

2. Plans of existing structure and cosmetic upgrades.

3. Elevations of existing structure with material and cosmetic upgrade recommendations.

4. Visualization and recommendations of existing structure.

Task 2.4: Geotechnical Investigation
Earth Systems will provide subsurface exploration in the planned new improvement area near the new restroom building. The exploration will include drilling a single boring near the new restroom building to obtain soil samples and determine subsurface conditions. The boring is planned to be advanced to a maximum depth of 50 feet below the existing ground surface. The boring will be drilled using a truck-mounted G-tech drill rig. Subsurface conditions will be classified in general accordance with the Unified Soil Classification System (ASTM D 2488). Bulk samples will be secured from the auger cuttings, and the borings will be backfilled with on-site material. If drilling in existing pavement areas, the boring will be surfaced with asphalt cold-patch. Soil samples obtained from the boring will be subject to testing in their laboratory for moisture and density, gradation analysis, Atterberg limits, expansion index, maximum density vs moisture content, R-value, and shear strength. The final number and types of tests to be performed will depend upon the subsurface conditions encountered.

We assume an encroachment permit will not be required for this project.

SCM infiltration testing will be performed in the proposed permeable paver areas. Shallow infiltration tests are planned to consist of three borings to depths ranging from 2 to 3 feet. Each of the infiltration test borings will be cased with perforated PVC pipe, and the annular spaces will be backfilled with gravel. The infiltration test borings will be filled to near the surface with water and the water level maintained at a constant head for approximately 30 minutes, as conditions allow. The introduction of water will then be discontinued, and the infiltration rate will be measured as the head falls. Testing will be performed in general conformance with quick infiltration test methods developed by this firm in association with the Low Impact Development Initiative, and available on the Central Coast Regional Water Quality Control Board website.

The field and laboratory data will be reviewed by a Professional Engineer and evaluated with respect to geotechnical recommendations for development of the project. The report will address the subsurface conditions encountered, site soil excavation characteristics, grading recommendations, foundation recommendations, pedestrian flatwork, hot mix asphalt and permeable paver design parameters, seismic design parameters per the ASCE 7-16 and the 2022 California Building Code (CBC), drainage around improvements, and observation and testing. The geotechnical engineering report and recommendations will be intended to comply with the applicable considerations of Sections 1803.2 through 1803.6, and J104.3 of the 2022 CBC, and common geotechnical engineering practice in this area under similar conditions at this time.

CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 18
Task 2 Deliverables:
• Three Alternative Site Plans, PowerPoint presentation • Concept visualization, renderings of prefab restroom and exist building upgrades
• Preliminary Design Plans
• Geotechnical Report with Infiltration results
Task 3: Construction Documents
Task 3.1: Construction Plans (65%)
Based on the City’s acceptance of the Preliminary Design Plans discussed in the previous task, Wallace Group will provide the following improvement plans for 65% submittal. We anticipate approximately 26 sheets per set.
• Cover Sheet
• General Notes
• Demolition Plan
• Site Plan
• Horizontal Control Plan
• Grading and Drainage Plans (2 sheets)
• Utility Plans
• Site Sections
• Erosion Control Plan and Details (2 sheets)
• Construction Details (2 sheets)
• Site Amenities Layout Plan and Details (2 sheets)
• Planting Plan and Details (2 sheets)
• Irrigation Plan and Details (3 sheets)
• Electrical Plans and Details (2 sheets)
• Structural Plans and Details (2 sheets)
• Architectural Plans and Details (2 sheets)
Cover Sheet will include general project information, vicinity map, phase map, and design team contact information. General Notes will include notes related to general site construction, site grading, utilities, and erosion/dust control. As appropriate, the general notes sheet will also include the City of Guadalupe standard notes. Building codes applicable to the civil related elements of the project will be identified on this sheet.

Site Plan will show the location of surface improvements such as asphalt, concrete, sidewalk, ramps, site amenities, etc. Vehicular and pedestrian access will be shown on the site plan. Wallace Group will show the ADA path of travel based on coordination with the City of Guadalupe.

CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 19
The Horizontal Control Plan will provide line and curve data for the curbs and site improvements. Site dimensions and reference to survey coordinates and/or monuments will be included.

Grading and Drainage Plans will utilize current topographic survey data provided by the City to create a finish grade surface. Plans will show elevation and slopes of sidewalks, building pad elevations, flatwork, paver areas, and landscape areas. We assume the grading strategy demonstrated on the preliminary grading plan is acceptable and will not substantially change during the construction document phase. The proposed storm drainage system will be shown including inlets, storm drain pipes and other applicable drainage features. Grades for an accessible path will be provided to the building and the accessible amenities.

Utility Plans will provide the layout for the proposed sanitary sewer and water laterals needed to service the project. We anticipate existing water and sewer lines within the right of way are available for connection if needed and no main line extensions within the right of way will be required. Design for other dry utilities including but not limited to gas, telephone, cable tv, internet, etc. are not anticipated.

Site cross sections will be provided and will show proposed grading across the site and conformance to existing grades at the property lines. We do not anticipate the need to provide retaining wall profiles for this project.

The Erosion Control Plan will include the location and implementation of best management practices (BMPs) to reduce the spread of sediment from the project site during construction. Details will be provided for the selected site BMPs. Construction Details will include the City standard improvement drawings for curbs, ramps, sidewalks, site utilities and other site improvements as appropriate.

The site amenities plans will include site amenities showing the location of surface improvements such as DG, concrete, sidewalks, ramps, site amenities (i.e., trash receptacles, bike storage, benches, pots, etc.) as per the agreed upon preliminary design plans.

The Planting Plans will include planting layouts, notes, and details for all planting areas within the site per City’s standards.

The Irrigation Plans will include irrigation equipment types, layout, and water demand calculations as required for landscape water efficiency ordinances and City review. The irrigation plans assume that a point of connection is available for use with adequate pressure. MWELO calculations and forms will be provided.

Task 3.2 Engineer’s Estimate of Probable Construction Costs (65%) Based on updated material types and quantities, we will prepare an engineer’s estimate of probable construction costs. This will include project quantities and estimated unit costs in pdf and excel file format. Wallace Group will recommend additive alternatives if the estimated costs exceed the available funding.

Task 3.3 Specifications (65%)
The Wallace Group team will prepare outline specifications for the work based on Caltrans Standard Specifications format to be incorporated as Technical Provisions with the City’s standard front-end documents.

CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 20
Task 3.4 Construction Plans (95%)
After receiving feedback from the City on the 65% plan set, Wallace Group will continue to develop the plan set for submittal of 95% construction documents. The plan set will include the same sheet count as described in the 65% submittal.

Task 3.5 Engineer’s Estimate of Probable Construction Costs (95%) Based on comments from the 65% estimate, we will updated the engineer’s estimate of probable construction costs. This will include project quantities and estimated unit costs in pdf and excel file format. Wallace Group will recommend additive alternatives if the estimated costs exceed the available funding.

Task 3.6 Specifications (95%)
The Wallace Group team will prepare book specifications for the work based on Caltrans Standard Specifications format to be incorporated as Technical Provisions with the City’s standard front-end documents.

Task 3.7: Stormwater Control Plan
A stormwater control plan (SWCP) will be prepared in accordance with the City of Guadalupe requirements and the Regional Water Quality Control Board Post Construction Stormwater Requirements (PCRs). The site will be divided into preliminary drainage management areas and stormwater control measures will be implemented to manage post-developed runoff. We anticipate the project will implement permeable pavers to replace the existing asphalt surfaces. As a result, the proposed site will have a reduction of impervious area which reduces the stormwater requirement.

We anticipate the project will not require runoff retention (PR-3) or peak flow management(PR-4) performance requirements. Flood control design (storms larger than the PCR requirements) are not included in the stormwater design. The SWCP will be provided at the 65% Design Task 3.8 Electrical Design & PG&E Coordination
The Electrical Design Plans shall include complete detailed design drawings and photometric analysis for installation of new parking lot lighting and bus stop, electric power provisions to the new restroom building, and power provisions to EV charging stations.

Over the past few years PG&E’s turnout for service upgrades has taken between 5-8 months to design their systems and scheduling their construction efforts has increased significantly depending on the time of year. To minimize delays to the design or construction, Otto Electrical will initiate a service upgrade application once they have enough information on anticipated building and site loads such as EV charging stations. Initiating the application early will help ensure the electrical design modifications accurately reflect necessary service upgrade requirements PG&E may have before the project goes out to bid. Having a completed service upgrade application ahead of construction efforts will also greatly reduce delays starting the site improvements. Additionally, Otto Electrical will work closely with the City to determine the number and capacity of new EV charging stations and site lighting.

Task 3.9 Structural Design
Murphy Structural Engineers will provide foundation and anchorage design for light poles, charging stations (and related/misc. electrical equipment) and the shade structure. Murphy will produce design drawings and related specifications for the structural design of elements as required. Those elements (shade structure, light poles, etc.) will be specified and designed by others. Structural plans will be included in the construction document set for 65%, 95%, and Final design.

CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 21
Task 3.10 Architectural Design
AGD will provide plans, specifications, and estimate for the cosmetic upgrades to the existing structure onsite. Plans will include elevations and details for the proposed upgrades. Architectural plans will be included in the construction document set for 65%, 95%, and Final design.

Task 3.11: Final Design Package (100%)
Following the 95% review stage, the Design Team will address the 95% comments and prepare 100% Plans, Specifications, and Construction Cost Estimate for the City’s use in bidding the project. Wallace Group will submit a 100% PS&E package to the City for signatures.

Task 3.12: Bid Support
Included in this proposal, Wallace Group will provide technical and design support services for the project during the Bidding Phase of the Construction Package:
• Attend one (1) Pre-Bid Meeting at the City.
• Respond to questions during the bidding process as well as supporting City lead addendums.

Task 3 Deliverables:
• 65% & 95% Design Plans, 24”x36” size in pdf format
• 65% & 95% Stormwater Control Plan
• 65% & 95% Engineer’s Estimate of Probable Construction Cost in pdf format • 65% outline specifications & 95% Specifications in pdf format • 100% Design Plans, 24”x36” size in pdf format
• 100% Engineer’s Estimate of Probable Construction Cost in pdf format • 100% Specifications in pdf format
• Up to five (5) responses to bid questions in pdf format Task 4: Engineering Support During Construction
Wallace Group will provide civil and landscape architectural support services for construction on a time and materials basis. Geotechnical construction support is excluded from this task. Meetings will include 2 Wallace Group staff members, representing civil and landscape. Construction support will include:

Construction Phase:
• Attend one (1) Pre-Construction Meeting at the City
• Attend weekly virtual (Teams or Zoom) construction meetings (1-hr max) for the 6-month construction duration.
• Review submittals and provide submittal responses to the City. • Provide responses to requests for information (RFI).
• Attend the punch list walk, and issue and maintain the punch list. • Review the final record drawings submitted by the contractor at the completion of construction.

Prepare correction memos for the contractor to perform record drawing revisions.

During construction, we have allocated approximately 16 hours for electrical consultant support, 16 hours for architectural support, and 8 hours for structural support.

CITY OF GUADALUPE | TRANSIT HUB RENOVATION PROJECT DESIGN SERVICES WALLACE GROUP | Dedication to Service 22
Task 4 Deliverables:
• Up to five (5) submittal review responses in pdf format • Up to five (5) RFI responses in pdf format
• One (1) punch list in pdf format
• Response to contractor record drawing package. One (1) memo in pdf format Assumptions and Exclusions
Civil-Landscape
• Restroom building will be prefabricated, architectural/structural MEP design is not included for this building.
• Existing sidewalk, parking, and drive approaches along Guadalupe Street will not be replaced. • Capacity of existing sewer and water main in ROW is sufficient for this project, main line upgrades or extensions are not included.
• Design and coordination for gas is not included.
• Undergrounding of existing overhead utilities is not anticipated. • Flood control design (storms larger than PCR requirements) is not included. • City to provide front end documents for specifications. • Any site walls will be low (less than 3 ft) and will not need structural design. • Coordination and procurement of art for the mural wall is not included. • Planned prefabricated amenities: signs, fencing, prefabricated structures will be selected and specified with input from City.
• Bus shade structure will be a prefabricated product.
• For bid phase services, Wallace Group will prepare plans, specifications, bid schedule for the city to solicit and administer the bidding process. Wallace Group will respond to questions and prepare addendum as necessary.

TASK SUMMARY & TIMELINE ESTIMATES
WG - Wallace Group, AGD - Andrew Goodwin Designs, ES – Earth Systems, OE - Otto Electrical, MS - Murphy Structural TASK BRIEF TASK SUMMARY # OF STAFF ASSIGNED EST. START
DATE
EST.

COMPLETION
DATE
EST. TOTAL

TIME TO

COMPLETE
Task 1 Project Meeting and Coordination 2 WG, 2 AGD 10/8/2024 4/30/2024 7 months Task 2 Prelim Design and City Council Presentation 4 WG, 2 AGD, 4 ES 10/8/2024 1/31/2025 4 months Task 3 Contract Deliverables and Bidding Services 6 WG, 6 AGD, 2 OE, 4 MS 2/7/2025 4/30/2025 3 months Task 4 Engineering Services During Construction 2 WG, 1 AGD, 1 OE, 1 MS 7/1/2025 12/31/2025 6 months

TASK SUMMARY & TIMELINE ESTIMATES
1 PROJECT MEETINGS &

COORDINATION
2 PRELIMINARY DESIGN
3 CONSTRUCTION

DOCUMENTS & BIDDING
4 CONSTRUCTION

SUPPORT
JAN
MAR
APR
MAY
JUN
JUL
OCT

PROJECT SCHEDULE SEP OCT NOV DEC
NOV
DEC
JAN
FEB
2024 2025 2026 FEB AUG SEP

SITE PLAN PRELIM PLANS
SUBMITTAL 1/31

KICKOFF CITY COUNCIL
START 2/7 BID SET 4/30
START
10/8
65% 3/7 95% 4/11
7/1
   


 
 
Wallace Group Team Resource Estimate for the
Guadalupe Transit Hub BUDGET SUMMARY

PRINCIPAL

PRINCIPAL ENGINEER

DIRECTOR

SENIOR ENGINEER II

ENGINEER III

ENGINEER I

ASSOCIATE ENGINEER III

ASSOCIATE ENGINEER I

DIRECTOR OF LANDSCAPE

ARCHITECTURE

SENIOR LANDSCAPE ARCHITECT III

LANDSCAPE ARCHITECT IV

LANDSCAPE DESIGNER I/II

OFFICE ASSISTANT
AGD Architect
Earth Systems Pacific
Otto Electrical
Murphy Structural
Misc. Direct Costs

TOTAL LABOR HOURS TOTAL
TASK DESCRIPTION HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS HRS Cost HRS LABOR COST RATE $270 $245 $220 $205 $185 $170 $155 $135 $185 $170 $155 $135 $110 $$ 1 Project Meetings and Coordination

1.1 Project Meetings 24 12 20 56 $10,890 $10,890

1.2 Project Coordination 12 4 16 $3,200 $3,200
2 Preliminary Design

2.1 Preliminary Site Plans 20 40 6 8 40 114 $19,250 $19,250

2.2 Preliminary Design Plans 4 10 30 4 6 24 78 $13,390 $13,3902.3 Architectural Design 47 47 $6,625 $6,6252.4 Geotechnical Investigation 70 $2,898 70 $14,870 $17,768 3 Construction Documents

3.1 Construction Plans 65% 4 10 60 6 2 18 26 126 $21,780 $21,780

3.2 Estimate 65% 1 4 16 4 6 8 39 $6,750 $6,7503.3 Specfiications 65% 1 10 6 2 19 $3,715 $3,7153.4 Construciton Plans 95% 4 12 60 6 4 18 32 136 $23,340 $23,3403.5 Estimate 95% 2 88 4 64 32 $5,770 $5,7703.6 Specifications 95% 8 16 8 6 2 40 $8,140 $8,1403.7 Stormwater Control Plan 2 8 30 40 $7,630 $7,6303.8 Electrical Design 94 94 $18,380 $18,3803.9 Structural Design 40 40 $4,230 $4,2303.10 Architectual Design 47 47 $6,625 $6,6253.11 Bid Package (100%) 8 6 6 6 18 $8,610 $8,6103.12 Bidding Support 28 4 6 20 $3,750 $3,750 4 Engineering Services During Construction

4.1 Meetings, RFI's, Site visits 30 8 8 16 16 8 86 $16,350 $16,350

4.2 Record Drawings 28 4 24 20 $3,480 $3,480
SUB-TOTALS 9 19 182 268 80 12 88 156 130 70 110 48 $2,898 1,120 $206,775 $209,673 WALLACE GROUP LABOR COSTS $2,205 $4,180 $37,310 $49,580 $14,800 $2,040 $13,640 $21,060 $144,815

WALLACE GROUP DIRECT COSTS
SUBCONSULTANT DIRECT COSTS $19,800 $17,768 $21,740 $5,550 $64,858 DIRECT COSTS OVERHEAD @ 15% $9,729
TOTAL $219,402
PHASE / TASK No.

PP24-8243 Budget-Fees Summary Page 1 8/30/2024

PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Mr. Mayor and City Councilmembers
From: David Swenk, Contract City Planner
Date: October 1, 2024
RE: Planning Report Covering September 2024

MINISTERIAL PROJECTS
Zoning Clearances Approved 3
Zoning Clearances Denied 0
Zoning Verification Letters 0
Business Licenses Approved 2
Business Licenses Denied 0
ADUs approved 3
AUP for short-term rental 0

DISCRETIONARY PROJECTS
Please refer to the next page for specific projects and their current status.

If you have any questions regarding any projects listed in this report, please contact me at [email protected] call (805) 714-1422.

Agenda Item No. 8B
Ministerial Permit Report– September 2024
(reported 10/01/24)
Zoning Clearance Applications Submitted
2024-037-ZC Barriga ADU 4418 Holly Street
2024-038-ZC Tapia ADU 162 Santa Barbara St.

Zoning Clearances Approvals
2024-033-ZC Lopez JADU 330 Los Flores Dr
2024-034-ZC Galladro ADU 4377 Hacienda
2024-035-ZC Carlin ADU 4830 Carlin Dr.

Zoning Clearances Denied
Map Clearance Applications Submitted
None
Business License Approvals
Pest Control Prize Pest Control 163 Surf Bird Ct.

Baked Goods Bread of Life Bakery 879 Guadalupe St.

Business License Denials
None
Administrative Use Permits
None

GUADALUPE CITY PLANNING DEPARTMENT
PLANNING PROCESS SUMMARY FOR SEPTEMBER 2024
Case No. Name/Location Submittal
Date
Comp. Date Status OK for Bldg
Permit Issuance
2024-036-LS Shallanberger Lot
Split
640 Guadalupe
Street
09/12/24 Inc. Application submitted 09/12/24
2024-004-LS$ Alvarez Lot Split
4513 11th Street
01/29/24 Inc.
02/12/24
NOE prepared. Coordinating for council hearing. NO
2023-080-DR Zakour Multi
Family
1145 Pacheco
Street
11/15/23 Inc.
12/13/23
Incomplete Letter sent 12/13/23, still awaiting
response. Preparing an Intent to Close Letter to be
sent out.

NO
2023-047-LLA$ Alvarez 11th Street
(No Address)
07/11/23 NA Process Complete, LLA recorded on 09/19/24 NA 2023-021-LLA$ 151 Obispo Street 03/30/23 02/05/24 Staff met with Project Surveyor for project status.

Record of Survey was completed, updated LLA
exhibit to be revised as the applicant has decided to
move forward with a 4 vs the 3 lot LLA that was
preliminarily approved. Conceptual layout sent by
applicants surveyor for review and comment. Staff
meeting with Surveyor over questions concerning
revisions.
2023-013-LS SB-9
Split$
Reed Lot Split
428 Tognazzini
Ave.
03/07/23 Review was completed by All City depts. City
Engineer requested signed mylars and tax bond
certificate, pending receipt to finalize processing.

NO
2022-093-LS
Residential Lot
Split$
Lupe Alvarez
246 Egret Lane
12/19/22 Review was completed by All City depts. Applicant to provide materials and fees needed for the County
Surveyor review and fees paid for recordation, none
NO
received as to this date. Staff has conferred with
applicant, no further action.
2022-088-LM
Voluntary Lot
Merger$
Trudy Brands
Tognazzini Ave.

No Address
12/05/22 Under review by City Engineer, met with applicant and City Attorney, moving project forward.

NO
2022-063-LM
Voluntary Lot
Merger $
Mahoney Lot
Merger
147 Tognazzini
Ave.
08/11/22 Inc.
09/11/22
Incomplete letter sent 09/11/22. Applicant has not
responded to letter. Intent to Close Letter processed.

NO
2022-016-GPZ
2022-017-DR
2022-018-VTTM$
Snowy Plover 03/10/22 Inc.
04/09/22
Applicant was instructed to provide a soils
study/slope stability analysis to assess the bluff
condition. Once provided staff will review for
adequacy of report and provide an adequate
NO
6th Cycle Housing
Element
Mandatory
Update
Fall 2002 NA Received a 5th round of comments on draft Housing Element from HCD, staff responded to comments
and will release the updated revised Draft Housing
Element for public and City Council Review on
08/06/24. No comments were provided by Council
or the public.

NA
Agenda Item No. 8C
Building Inspection Log - September 2024

4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • eikhofdesigngroup.com City Engineer Report
September 2024
The following is a list of projects in various construction, design, or planning stages. • Miscellaneous Measure A Work—The City Engineer attended the September TTAC meeting via Zoom. The City Engineer participated in a State Route 166 Corridor Plan Safety Audit with SBCAG, Caltrans, Santa Barbara County, and the City of Santa Maria. The City Engineer approved striping Peralta Avenue.
• Various Caltrans Projects – The City Engineer attended various meetings with Caltrans Design, Right-of-Way, and Maintenance to discuss the Hwy 1/166 projects. The City Engineer has been coordinating with Caltrans regarding temporary and permanent easements on City owned parcels.

The proposed easements will be brought to the City Council for approval in October. • Amtrak Station Improvements (Transit Hub) – The City received proposals from five firms to provide design services for the Transit Hub project on August 30, 2024. A review team reviewed the submitted proposals and scored them based on criteria within the request for proposals (RFP).

Wallace Group received the highest scores of all the firms. The City Engineer prepared a staff report and resolution for the October 8, 2024, City Council Meeting, recommending the City Council enter a design service agreement with Wallace Group. Depending on the project costs, the project may include public restrooms, electric vehicle charging infrastructure, bicycle amenities, pervious pavers, improved signage, and site beautification upgrades. The total project funding is $1.3 million. • Central Park Renovation Project—The City Engineer met with the design team to discuss the project, including signage. The water tank painting will be removed from the project due to Verizon’s insistence that the City pay for the temporary removal of their equipment at approximately $400,000. The project is in its final stages of development. Construction is anticipated to begin in Summer 2025.
• Leroy Park Phase II Improvements—The City Engineer is awaiting review and approval by the USDA.

Once the funding has been approved, the City Engineer will be ready to send the project out to bid. • 303 Obispo Street Site Improvements – The design of the 303 Obispo Street Site Improvements is nearly complete. City staff holds bi-weekly meetings with PG&E and the design team regarding the project. The City Engineer held several meetings with ChargePoint to discuss the charging stations.

The City Engineer prepared a staff report and resolution to grant an easement to PG&E to provide power to the charging stations.
• Highway 1 and Pioneer Lift Stations – The Highway 1 Lift Station is currently waiting for the electrical switch gear to be provided. This equipment has an approximate 50-week lead time.

Caltrans approved a revised Caltrans Encroachment Permit for the Pioneer Lift Station. The Highway 1 Lift Station contractor has been submitting various material and equipment submittals for review.

The Pioneer Lift Station cannot be constructed until the Highway 1 Lift Station is completed.

Agenda Item No. 8D

Page 2 of 3 ends

However, due to the long procurement process for switchgear, the City Engineer intends to bid the Pioneer Lift Station in October. The City Engineer is requesting a schedule extension from the California Department of Water Resources, which is funding IRWM Round 2 for the Pioneer Lift Station.

The City Engineer meets regularly with the Department of Housing and Urban Development (HUD), which oversees the Highway 1 Lift Station Project funding. The City Engineer also met several times with Dudek, who is assisting multiple County agencies with the IRWM Cycle 2 funding. • Waste Water Treatment Plant Improvements – MKN is working with WWTP staff and the Regional Board to bring the City’s wastewater treatment plant into compliance with our current permit. The required Title 22 Report was prepared and submitted to the Water Board.

The City Engineer coordinated with the County and the Water Board regarding irrigation for plants on the berm installed along the Santa Maria River. The City’s permit was successfully modified to allow temporary use of reclaimed water. County Staff will be working with WWTP Staff to implement the watering.

The City Engineer prepared a staff report and resolution for a sludge removal contract and a contract for the repair of the Biolac system. The City Council approved these contracts in September. Work on the dredging and repairs is anticipated in November. • 2025 Pavement Improvements—Design work is ongoing on the 2025 Pavement Improvement Project. Depending on the funding available, the project will include Obispo Street from Main Street to Ninth Street and West Main from Guadalupe Street to Julia Drive. • Royal Theater —A pre-bid meeting was held on September 9, 2024. Bids were opened on September 20, 2024. Unfortunately, only one bid was received and it exceeded the amount of funding available. The City Engineer rejected the bid, and the design team is reviewing alternatives. • Water Tank Inspections – The water tanks were inspected in September. The inspection and cleaning revealed corrosion on the bottom and top of the large tank. The City Engineer and MKN will prepare bid documents for recoating the large tank. After bids are received, the contract will be presented to the City Council for approval.

Development
The following developments, which require engineering review/oversight, are in various phases. • 12th Street Apartment
o The City Engineer coordinated with the Contractor regarding improvements in the City rightof-way. • Pasadera
o The City Engineer has started working on the Annual Report. This report will be brought to the City Council for approval in November.
o The City Engineer has been working with the developer and Bethel Engineer on the Lot 1 South Tract Map.

Page 3 of 3 ends

o A meeting was held with MKN, Bethel Engineering, City Staff, and the developer to discuss the Pasadera lift station.
• Guadalupe Jr. High School – The City Engineer reviewed plans for the Early Learning Center and authorized the issuance of an encroachment permit.
• Escalante Meadows – The City Engineer approved a traffic control plan for work within the rightof-way and minor drainage revisions. 1 PUBLIC SAFETY DIRECTORS REPORT
October 8, 2024
POLICE
No items to report
FIRE
The department responded to 8 medical calls for service

CODE COMPLIANCE
Code Enforcement Projects

1. 4479 Fir St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/2024.

2. 4472 Holly St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/2024.

3. 4455 Third St – Parking prohibited on front yard lawn.

Compliance Order Sent – Due date for response 10/25/2024.

4. 4461 Third St – Litter accumulation.

Compliance Order Sent – Due date for response 10/25/2024.

5. 4479 Third St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/2024.

6. 4454 Cedar St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/2024.

7. 4449 Cedar St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/24.

8. 4442 Cedar St - Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/24.

9. 4429 Birch St – Abandoned, stored vehicle on driveway requiring car cover.

Compliance Order Sent – Due date for response 10/25/24.

Agenda Item No. 9A
2 EMERGENCY PREPAREDNESS
No items to report

SPECIAL PROJECTS
None

RECREATION AND PARKS MONTHLY REPORT
For September 2024
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS
MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 23/24)
LAST YEARTO-DATE
(FY 22/23)
Auditorium/Gym 31 18 310 210
O’Connell Park 22 3 69 160
LeRoy Park 3 2 37 44
Senior Center 42 6 450 179
Veterans Memorial Plaza 1 1 6 13
Council Chambers 6 10 118 122
Las Mujeres Park 0 0 0 0
Veterans Hall 3 6 71 57
Recreation & Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 10A
Recreation & Parks Commission Meeting Minutes

CITY OF GUADALUPE

REGULAR MEETING OF THE RECREATION AND PARKS COMMISSSION TUESDAY, September 3, 2024
Call to Order: Recreation Commission Chair- Joe Harris called the meeting to order at 6:00 p.m.

1. Roll Call: Recreation Manager, Annis Barajas, noted the Commissioner attendance as follows:

Commission Chair: Joseph Harris- Present
Commissioner: Enrique Ortiz- Present
Commissioner: Emily Dreiling- Present
Commissioner: Michael Jimenez - Present
Commissioner: Arnulfo Navarro – Absent

2. Pledge of Allegiance
Commissioner Chair Joe Harris was recognized and led the Commission in the pledge of allegiance.

3. Community Participation Forum
No participation.

4. Consent Calendar
A. Motion was made by Dreiling, seconded by Ortiz to approve the August 20, 2024, regular meeting minutes. All ayes, 4/0. Motion passed.

Regular Business

5. BGC Monthly Update
Boys and Girls Club staff member Josue Rojo presented the following report:
● Color Run: during our second week of summer, we had a color rush week. We had kids do tie-dye, they brought white T-shirts and got to dye their shirts. We also had a “fun run” in which we told all our members to wear white and they ran around the track in the back. Staff threw color powder on them and their white shirts turned into a colorful display. ● Hawaiian Summer Kickoff: at the beginning of summer, we had a Luau party to kick off the summer. We invited all the kids to wear Hawaiian or beach attire to celebrate. We had a Tiki coloring contest, we had lays for all the kids to wear, we had a hula hoop contest, and a limbo contest. We decorated the club with Hawaiian theme decor and had beach music playing. ● Cooking Class: Every Monday afternoon Erica Lopez, one of our long-time YDP, runs a cooking class for all the members to take. They learn about the benefits of eating healthy, how to make better choices in snacks and eating, and how to make quick safe snacks. Some of the snacks they have already made are Yogurt parfaits, wraps, and quick small pizza bites. Some of the snacks they are also making include Tuna, Fruit salads, smoothies, ice cream, and burritos. ● Trinity Reading volunteers: Dan Chernow and the Trilogy volunteer group have been coming into the library and reading with our members. They have been coming weekly on Mondays, Wednesdays, and Fridays. They read to all our members or help them choose a book for them to read. The Volunteers include former education personnel, former teachers, and current community members.
● JR CEO: Yuliana Nelson from the Santa Maria Chamber has been coming in every Monday and Thursday to run a program called “Jr CEO”. Jr CEO teaches members from the age of 10 and up about how to open and run a business. It goes through all the steps small businesses take to open a business. Then at the end of the course, all members open a small booth, where we invite the community of Guadalupe to come and sell a product of their choice.

Some members are selling bracelets, candles, slime, candy, and baked goods. ● Next Gen CEO Launch Day: On July 22nd we had our launch day for all our members that were participating in Jr CEO. We had a total of 11 small businesses that were 100% member ran. They prepped all summer long for their business launch day. We had members sell candles, crystals, handmade bracelets, handmade corn in a cup, handmade chamoy candy, drinks etc. It was such a successful time. We decorated the gym and had all their businesses spread out; we opened the event up to the whole community. Some members made up to $200!!
● Olympics: On the opening day of the Olympics, we held an Olympics-like competition at Ron. All of our members were split into three Countries: Germany, France and Mexico. With Two staff leading each team. Throughout the day we had a number of games and competitions all members participated in. After each game the winner was given a certain amount of points. At the end of the day, we announced the winner of the Olympics with the winning team getting an Ice Cream party. This year’s winning team was Germany! ● Field Trips: To finish off an exciting summer, we did a Field trip Week! We had all members choose between Regal Cinemas, Paul Nelson Aquatic Center or Boomers. All members got to choose which field trip they like to sign up for. We took over 60 members on three different trips. We watched Inside out 2, had fun swimming and had a blast at Boomers! ● Zulu Dance: Zulu dance was able to come in every Wednesday for the month of July to teach our kids Hip Hop dance. We had over 30 kids every single class and all of our members loved it. They were taught about the history of hip hop and different styles of dance. With each class teaching them a different dance routine.
● Start of School year: At that start of the 2024-2025 School year, we had an ADA of 56 kids coming. We’ve been having Volunteers from Trilogy Coming everyday help our members read and help with their Homework too.
● End of Summer Teen Festival: We partnered up with Fighting Back Santa Maria and local community organizations to have an end of the year festival here at Leroy. The event was completely free and open to all the teens of Guadalupe. There were bounce houses and many different activities
for the teens to participate in. Also, free pizza and drinks. A lucky teen also got a free pair of airpods.
-Facility Usage
• Friday June 21st Rec Department- Movie Night
• Friday July 12th Rec Department- Movie Night
• Bulldog Sign-ups/ Clinics
• June 1st,8th,22nd, 29th,
• August 3rd
• August 26th
• August 29th (Board Meeting)
-Upcoming Events:
• August 30th Rec Department- Movie Night
• September 14th Teen Night
• September 27th Rec Department- Movie Night
• October 27 Rec Department- Movie Night
Average Daily Attendance:

June: 64
July: 57
August: 56

6. Jack O’Connell Turf Project & Recreation Grants Update Commissioner Dreiling updated the commission on the status of the grants. Art in California Parks is projected to announce in September. California Youth Access Grant, pending moving to phase 2. California Natural Resource Grant, on hold pending state budget shortfall.

7. Las Mujeres Park Update
Recreation Services Manager, Annis Barajas informed the commission that at the Las Mujeres Park meeting they informed her that the plans for the park have been 100% submitted.

8. Movie Nights
Recreation Services Manager, Annis Barajas informed the commission that the next Movie Night is September 27th! The last movie night in August had 144 people attend and the Bulldog Cheer Team raised $500 at their concession stand. More youth groups are being encouraged to reach out to use the movie night concession stand as a fundraiser. *Arnulfo walked in at 6:15pm

9. Poetry Jam
Commissioner Navarro informed the commission that the next Poetry Jam is this Friday, September 23rd at 6:30pm. They are hosted at the Vets Hall and light refreshments will be served.

10. Line Dancing Class
Recreation Services Manager, Annis Barajas informed the commission that the next Line Dancing classes are on September 19th and 26th.

11. Skate Day Event
Recreation Services Manager, Annis Barajas informed the commission that the Skate Day Event planned for August 24th from 12-2pm went well and had 30+ attendees at the instructed class! The next Skate Day Event is planned for September 28th.

12. Glow Dance Party
Recreation Services Manager, Annis Barajas informed the commission that the Glow Party is planned for September 14th from 1-3pm at the City Hall Auditorium. There will be a dance class along with an ice cream sundae bar.

13. Art Class Series
Recreation Services Manager, Annis Barajas informed the commission that the four-month Art Class Series will start with its first-class September 21st 11-1pm. The Art Class will teach the youth how to apply grip tape to a real skateboard and then allow them to do custom artwork on the back side.

14. Guadalupe Non-Profit Organizations Joint Meeting
Commissioner Jimenez was speaking about the desire to get the local nonprofits together to communicate with each other on the events and roles they play. The commissioners have agreed to all come back to the next meeting with a list of non-profits they know of to then put together a master list.

15. Commission Requests, Comments, and Meeting Reports
Recreation Services Manager, Annis Barajas informed the commission of the offer to tour the Taylor Farms factory has been extended to the Commissioners.

Commissioner Navarro mentioned that on September 19th at 6:30pm there will be a Guadalupe Reading Festival.

Commissioner Jimenez asked if we have Gang Intervention in Guadalupe.

16. Adjournment
At 7:10 p.m. a Motion was made by Commissioner Jimenez, seconded by Commissioner Ortiz for adjournment. The unanimous vote resulted in the meeting’s closure.

Upcoming Programs & Events
Drop-in Sports
Free Drop-in volleyball and basketball is currently taking place. The location/day of dropin varies depending on the availability of the auditorium. Participants ages 16 & 17 must provide a permission slip/liability waiver signed by a parent/legal guardian in order to participate. If under 16 you must be accompanied by a parent/legal guardian in order to participate and both must fill out the slip/liability waiver.

This form can be found on the Recreation Page of the city website. Go to https://ci.guadalupe.ca.us/recreation/
September Drop In Schedule
Pumpkin Painting Class- Recreation Department

Dunes Hike- Recreation Department
Lego Build- Recreation Department
Movie Night- Recreation Department
Paint A Pumkin- Dunes Center & Recreation Department
Soccer Classes- Youth Evolution & Recreation Department Respectfully,
Annis Barajas
Recreation Services Manager

RECRUITMENT
Public Safety
• Police Officer Rudy Alvara has joined the team officially in September. • Police Recruit candidate is pending background/pre-employment requirements. • Fire Engineer position is posted. A recent application was reviewed, and the applicant will be scheduled for interview.

Public Works
• We continued to receive applicants who do not meet the minimum qualifications for the Director of Public Works. The job is now posted on Government Jobs.com.

Administration
• The recruitment for a Grant Administrator continues. An offer was extended to an applicant interviewed in September. Pending decision.

Recreation and Parks
• Recruitment continues for the Facility Rental Coordinator position. The posting has also been expanded to attract more applicants.

LABOR RELATIONS
• Negotiations with the Police Officers' Association (POA) are ongoing.

WORKERS' COMPENSATION
• 2 injuries were reported in September. One employee was treated and released, and the other refused treatment.
• Two long-term claims continue to be monitored.

HUMAN RESOURCES MONTHLY REPORT
August and September 2024
Agenda Item No. 11

MISCELLANEOUS
• Benefits Open Enrollment continues through October 11th, with an effective date of January 1st, 2025, for any changes submitted. Employees wishing to make any changes, additions, or cancellations will need to do so by that date.
• Required training for the Wastewater and Fire teams is currently in the planning stages. The first session for the Wastewater team is scheduled for late October. • The drafting of the City Personnel Policy Manual continues, along with the Team Building plan. 1 Agenda Item No. 12

REPORT TO THE GUADALUPE CITY COUNCIL
Agenda of October 8, 2024
__________________________________ _____________________________ Prepared by: Approved by:

Thomas Brandeberry, Project Manager Todd Bodem, City Administrator SUBJECT: Amendment No. 4 to agreement for services between the City of Guadalupe and Andrew Goodwin Designs (AGD) to complete a partial redesign of the Royal Theatre Renovation project to reduce costs; and authorize staff to continue seeking Economic Development Administration (EDA) approval of the redesign.

RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2024-61 approving Amendment No, 4 to the agreement with AGD to complete a partial redesign of the Royal Theater Renovation project; and authorize staff to continue seeking EDA approval of the redesign.

BACKGROUND:

AGD was hired to complete the design work for the redevelopment of the Royal Theater and the two adjoining lots (now merged into one lot). Three previous amendments to the original agreement have been approved by the City Council.

Original Agreement:

On May 14, 2021, AGD submitted the only response to a Request for Proposals (RFP) for a designbuild project for the renovation of the Royal Theatre. A design-build proposal allows for the approval all work, including design and construction, in one contract. However, in light of the lack of sufficient funding for both design and construction at that time, at the City Council’s meeting on July 11, 2021, City staff requested that the City Council spilt the project into two phases, a design phase, and a construction phase. The Council agreed with staff’s recommendation and awarded the design phase to AGD.

On August 10, 2021, the Council approved some modifications to this agreement. This was necessary since AGD had not signed the agreement prior to its approval by the City Council at the July 11, 2021, Council meeting, and AGD had objections to the indemnification language in that agreement. AGD’s concerns were legitimate since the language was intended for a construction contract, rather than an agreement with a design professional. For that reason, the City Attorney approved the requested changes to the indemnification language. Since the Thomas Brandeberry
2 original agreement approved by the Council at its meeting on July 11, 2021, had not been signed by AGD, these modifications were not actually an “amendment” to the original agreement, and therefore, the original agreement the parties entered into occurred on August 10, 2021.

Amendment No. 1:

After AGD began the process of developing construction plan documents (which was part of the original scope of services for the original agreement), the City’s Fire Department requested additional design work due to concerns with the three-story addition at the back of the Royal Theater. This work was not in AGD’s original scope of work of the original agreement. The additional cost for this work was estimated at $6,127. Amendment No. 1 to the original agreement was prepared to authorize this additional work and cost. The City Council approved Amendment No. 1 at its meeting on January 24, 2023.

Amendment No. 2:

As mentioned above, the City Council approved splitting the Royal Theater renovation project into two phases (i.e., design and a construction phases) because there were insufficient funds available in July 2021 to pay for both. For that reason, the construction phase was deferred. Thereafter, the City successfully obtained funding from both the federal government (i.e., from the Economic Development Administration (EDA)) and from the state government (i.e., from the California Arts Council (CAC)) for construction costs. AGD timely completed preparation of the construction documents, but by the time the City had obtained funding for the construction phase and submitted the construction documents to the EDA as required by its regulations, it was 2022, and EDA informed the City that the construction plans needed to be updated to include the 2022 California Building Codes (since the plans prepared by AGD used the then applicable 2019 California Building Codes).

AGD estimated the cost of updating the construction documents at $48,000. City staff prepared Amendment No. 2 to the original agreement and included the estimate and description of services as part of the amendment. The City Council approved Amendment No. 2 to the original agreement between the City and AGD at its meeting on November 26, 2023.

Amendment No. 3:

In the March 12, 2024, City Council meeting, approved an AGD add service to complete a more detail plans concerning audio-visual facilities. The add service was approved to provide more than just “basic” audio-visual functions, but also, accommodate performing arts such as concerts, plays, and other types of performances. Additionally, the approval included required changes related to addressing comments from the EDA because of its plan check of the design documents.

DISCUSSION:

Beginning in early 2024, City staff, in reviewing all construction cost estimates, determined the project’s available funding was not adequate to complete the original design. City staff determine that were few, if any, remaining sources of funds that would fill the funding gap, estimated at approximately $3 million dollars. In and around June 2024, City staff recommended that the Council 3 place a general obligation bond measure on the November 2024 ballot for this amount to secure full funding for the project; however, the Council ultimately did not vote to place the measure on the ballot at its June 25, 2024, meeting.

Thereafter, without being asked, and without payment, AGD took it upon itself to develop a conceptual drawing of a redesigned Royal Theater project that would reduce construction costs.

This redesign resulted in approximately $1.5 million in cost savings, and combined with the $1.5 million for the two Project alternatives (i.e., a commercial kitchen and the enhanced audio-video facilities) which could be deferred and constructed later, would substantially if not fully close the gap in Project funds and the cost to building the project. AGD informally presented this conceptual redesign drawing to City staff on August 2, 2024, and explained how it is able to significantly reduce the cost of construction while keeping the Project elements required by the EDA.

City staff was already in the process of considering and exploring other funding options, including a capital campaign, to close the funding gap, but realized that the redesigned project had the potential to significantly reduce the cost of the Project close to the City’s present funding level. To determine if pursuing the redesigned project would even be a possible option, City staff needed to discuss it with the EDA project staff for directions on what would the City need to do to have the revised design approved by the EDA. The EDA project staff informed City staff that the change would require approval by the EDA Investment Review Committee, which had approved the present project; however, staff determined that providing the necessary documents and information prior to the deadline for the committee’s September meeting was unlikely. Moreover, the EDA representative suggested that the Request for Bids for the original Project design (which had already been prepared by staff) should be released to confirm that any bids for the original Project design would exceed the City’s available funding. Accordingly, the City released the Request for Bids based on the original Project design on August 15, 2024, with a date of September 20, 2024, for submission of bids. Only one bid was submitted in the amount of $14,295,000, which exceeded the City’s estimate for construction by more than $3 million dollars.

After confirming that no bids were received that would allow the original Project design to be constructed given the City’s available funds, City staff moved forward with the submittal of the conceptual redesign of the Royal Theater project for the EDA’s Investment Committee’s next meeting on October 16, 2024. One of the EDA’s requirements, in addition to various documents and forms, was a letter from the City (Attachment 3) outlining the changes, the reasons for the changes, and how the changes do not alter the original intent. Considering the time needed to gather and complete everything needed by the EDA staff, and the September 24, 2024, deadline to get everything to the EDA for the October 16, 2024, meeting, City staff made the decision to proceed and submit the request to the EDA Investment Committee without first obtaining the City Council’s approval. For that reason, one of the actions being request of the Council in the attached Resolution No. 2024-61 is for the Council to authorize staff’s action. Should the Council not wish to do so, it is not too late for the City Council to direct staff to withdraw the request.

The redesign project work, to date, has been limited to an early cost estimate (Attachment 4) and the renderings (Attachment 5), all done pro bono by AGD. Although requesting the City Council’s 4 approval of Amendment No. 4 to the Agreement, which is to complete the conceptual redesign to 100% construction plans, among other tasks, AGD will not begin this work will not commence until and unless the EDA Investment Committee approves the design change.

Changes to the Original Project:

The primary change to the original project involves the three-story performing arts building, which is now a one-story structure with a larger footprint. This significant modification eliminates the need for costly elevators, stairs, and additional doors and windows. The concrete amphitheater has also been replaced with a grassy slope, allowing for an amphitheater at a much-reduced cost, based on the removal of the concrete.

Other Outcomes Based on EDA Requirements:

In response to our request to the EDA project staff, several documents and actions were required before the EDA Investment Review Committee meeting to justify the changes in project design. To demonstrate that the revised project would result in significant cost savings, the EDA project staff requested the City obtain a preliminary construction cost estimate for the new design and release the bid packet for the original design, which has already been approved by the EDA. This was to verify that the original design was more that the City’s available funds and to show the new design was significantly less is project costs.

Regarding the construction cost estimate for the original project, the City had an estimate completed in May 2024. The estimated construction cost for the original design was calculated at $10,900,183 at that time. The preliminary construction cost estimate for the redesigned project, completed in August 2024, was estimated at $8,731,337, indicating a potential cost reduction of $2,168,846 if accurate.

These construction cost estimates, and the single bid submitted show the original Project’s cost is much higher than the available funds. While the revised design will have additional soft costs, such as the addition costs for the construction drawings for the redesigned Project, this additional cost is minimal compared to the overall saving that are likely with the revised Project.

FISCAL IMPACT:

While the Amendment No. 4 (Attachment 2) indicates an amount of $361,534, the contract will only increase by $168,899. AGD was awarded $202,635 in Amendment 2 for work included in this Amendment No. 4, making it duplicative of the prior three-story plans. Although some scope of work was completed from Amendment 2, the cost of the duplicative work removed from this add service amounts to $192,635. Therefore, the additional cost of the add service is $168,899 ($361,534 - $192,635). (See Attachment 6). In addition, since the Agreement expired on June 20, 2024, Amendment No. 4 extends the term of the Agreement until June 30, 2025. 5 ATTACHMENTS:

1. Resolution No. 2024-61

2. Amendment No. 4 to Agreement between the City and AGD

3. Letter to the EDA requesting approval

4. Early cost estimate of the revised project

5. Renderings (3) of the revise project

6. AGD Email

Page 1 of 4 ends

RESOLUTION NO. 2024-61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY GUADALUPE APPROVING AMENDMENT NO. 4 TO

THE AGREEMENT BETWEEN THE CITY OF GUADALUPE AND ANDREW GOODWIN DESIGN TO

COMPLETE ADDITIONAL DESIGN WORK REQUIRED FOR NEW PROJECT DESIGN AND TO AUTHORIZE

THE REQUEST TO THE ECONOMIC DEVELOPMENT ADMINISTRATION TO APPROVE THE REVISED DESIGN
WHEREAS, based on the City Council’s guidance, City staff released a Request for Proposals (RFP) for a design-build proposal for the renovation of the Royal Theater (“Project”) on April 16, 2021, with a deadline date of May 17, 2021, and one design build proposal was received on May 14, 2021, from Andrew Goodwin Designs/Specialty Construction Inc; and
WHEREAS, City staff requested that the process be split into two phases: design/engineering and construction, since there was insufficient funding available at the time for the construction phase and the City Council approved, an agreement with AGD (“Agreement”) only the design/engineering phase at its meeting on July 13, 2021; and
WHEREAS, the City Council approved changes to the Agreement concerning indemnification provisions that had been subsequently negotiated between the parties at its meeting on August 10, 2021; and WHEREAS, the City Council on January 24, 2023, approved Amendment No. 1 to the Agreement to approve an “add service” proposal with a cost of $6,127 to meet the Fire Department’s request for additional plan design work for items not required by the state Fire Code, and therefore, not included in the scope of services set forth in the original Agreement; and WHEREAS, the Economic Development Administration (EDA), which provided funding for construction of the Project, in its review of the construction bid documents, informed the City that the construction plans needed to be revised as necessary to apply the 2022 California Building Codes since the original plans prepared by AGD utilized the 2019 California State Building Codes; and WHEREAS, at its meeting on September 25, 2023, the City Council approved Amendment No. 2 to the agreement to include the revision work at a cost of $48,000, and to extend the term of the agreement until June 20, 2024; and
WHEREAS, the original construction drawings and plans prepared by AGD prepared for the Royal Theater included only "basic" audio-visual and were not sufficient for performances such as concerts and plays, based on the assumption from the City that the prospective tenant would be responsible for "enhanced" audio-visual facilities; and
WHEREAS, the City determined that it is preferable for all audio-visual needs to be installed by the prime contractor so that the theater available for all uses upon issuance of a certificate of occupancy, and therefore, additional work was required for the drawings/plans to include specifications for "enhanced" audio-visual facilities capable of supporting multiple types of performing arts and events; and ATTACHMENT 1

Page 2 of 4 ends

WHEREAS, at its meeting on March 12, 2024, to the City Council approved Amendment No. 3 to the Agreement between the City and AGD that identified the additional services to be provided for this work at an estimated cost of $22,350.00; and
WHEREAS, although even while recommending that this additional work by AGD be done for the Project, City staff had become aware of a “gap” between the total estimated cost of the Project and the amount of funds it had raised to date from grants and other funding sources; and WHEREAS, the City had raised more than $10 million in grants and other financing, the estimated “gap” in funding was approximately $3 million dollars, and after exhaustively exploring various options, City staff reached the conclusion that placing a bond measure on the November 2024 ballot represented the best option to ensure the funding for the Project is in place in a timely manner; and WHEREAS, the City Council considered placing such a measure on the November 2024 ballot, but ultimately did not vote to do so at its meeting on June 25, 2024; and WHEREAS, immediately thereafter, City staff began to consider all available options such as establishing a capital campaign to raise the additional funding and other financing options such as low interest loans; and
WHEREAS, on its own and at no cost to the City, AGD reviewed the plans for the Project and developed conceptual drawings for a revised design for the Project that reduced construction costs by approximately $1.5 million dollars, which AGD presented to City staff on August 2, 2024; and WHEREAS, thereafter, City staff contacted the EDA and asked if it would consider the redesigned Project as a “replacement” for the already approved Project on the grounds that the new design would substantially reduce the funding gap; and
WHEREAS, the EDA advised City staff that its Investment Review Committee would consider the new design but due to the length of time it might take to obtain EDA approval because this committee meets only once per month and providing the necessary documents and information for the September meeting was unlikely, and also, because the EDA representative suggested that the Request for Bids based on the original Project design be released to confirm that the cost of the Project would exceed the City’s available funding; and
WHEREAS, a Request for Bids was issued by the City on August 15, 2024, with a date of September 20, 2024, for submission of bids, which resulted in only one bid being submitted in the amount of $14,295,000, which exceeded the City’s estimate for construction by more than $3 million dollars; and WHEREAS, because the next meeting of the EDA Investment Committee is scheduled to take place on October 16, 2024, but its deadline for submitting the required documents and information for the redesigned project to be considered at that meeting was September 24, 2024, and because it was too late to obtain prior approval from the City Council, City staff proceeded to submit the request to the EDA Investment Review Committee to consider the new design for the Project, but with the understanding

Page 3 of 4 ends

that should the City Council decide not to proceed with the redesigned project, the Council could direct City staff to withdraw the request to the EDA prior to the committee meeting; and WHEREAS, in anticipation that the EDA will approve the new design for the Project, City staff recommended that the City Council approve Amendment No. 4 to the Agreement between the City and AGD that identifies the additional services to be provided to prepare construction drawings for the new design and the cost estimate of $168,899.00 for this additional work, as well as extending the term of the Agreement until June 30, 2024 (since it expired on June 20, 2024).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. That Amendment No. 4 to the Agreement between the City of Guadalupe and Andrew Goodwin Designs, attached to the staff report for this item, is hereby approved; and SECTION 2. That the Mayor is authorized to sign Amendment No. 3 on behalf of the City; and SECTION 3. That the request to approve the new design for the Royal Theater project made by City staff to the EDA Investment Review Committee is hereby ratified and approved; and SECTION 4. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 8th day of October 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-61, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 8, 2024, and that same was approved and adopted.

ATTEST:
___________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Page 4 of 4 ends

APPROVED AS TO FORM:
___________________________________
Philip F. Sinco, City Attorney
AMENDMENT NO. 4
TO

AGREEMENT FOR CONSULTANT SERVICES BETWEEN THE CITY OF GUADALUPE AND

ANDREW GOODWIN DESIGNS
This Amendment No. 4 to the Agreement for Consultant Services between the City of Guadalupe and Andrew Goodwin Designs (the "Agreement") is made and entered into this 8 th day of October
2024, by and between the City of Guadalupe, a municipal corporation ("City") and Andrew Goodwin Designs ("AGD").

WHEREAS, City Council approved an Agreement for a one-year period from June 22, 2021, to June 22, 2022, which was approved by the City Council at its meeting on July 13, 2021; and WHEREAS, after the approval of the Agreement by the City Council on July 13, 2021, AGD requested some changes to the indemnification provisions in the Agreement, which were negotiated and eventually agreed to by both parties; and WHEREAS, AGD also had noted an ambiguity in the Agreement as it stated it was “for a period of one year” but also stated the term of the Agreement as being from June 22, 2021, to June 22, 2022; and
WHEREAS, the City Council was asked to approve the agreed upon changes to the indemnification provisions of the Agreement at its meeting on August 10, 2021, which it did; and WHEREAS, unfortunately, the staff report for that item (on the consent calendar) indicated that the Agreement was revised so that it was for a two-year period, but the actual Agreement attached to the staff report indicated that the Agreement was only for a one-year period ending on June 22, 2022 (which was a mistake by City staff); and WHEREAS, the Agreement was intended to be for a two-year period ending on June 21, 2023; and
WHEREAS, additional design work was requested by the City of Guadalupe Fire Department that is not required by the state Fire Code, and therefore, was not included within the original scope of services for the agreement, and the City Council approved Amendment No. 1 to the agreement between the City and AGD to add the additional amount of $6,127 for this additional design work at its meeting on January 24, 2023, (and clarified that the agreement was intended to be extended until June 21, 2023; and
WHEREAS, the City has received funding from the federal Economic Development Administration (EDA), and as part of the EDA’s requirements to allow the City to release the bid package, the EDA’s Project Officer must, among other requirements, review and approve the full construction bid package; and
ATTACHMENT 2
WHEREAS, the bid package was given to the EDA Project Officer on August 29, 2023, who communicated prior to completing the review that the City will be required to update the Royal Theatre plans and specifications from the 2019 California Building Codes to the 2022 California Codes; and
WHEREAS, AGD reviewed the present plans compared to the revisions required for the 2022 Codes and prepared an “Add Service” estimate in the amount of $48,000 for the revision work; and
WHEREAS, at the City Council meeting on September 26, 2023, the City Council approved Amendment No. 2 to the Agreement to include the “Add Service” and estimate as part of the scope of services in Exhibit A and compensation in Exhibit B to the original agreement, and also, extended the term of the Agreement to June 20, 2024; and WHEREAS, further work beyond the scope of the services in the Agreement and the two previous Amendments to the Agreement were required by the EDA as a condition of the grant funding it had awarded to the City as well as providing specifications for additional audio-visual facilities, with an estimated cost of $22,350 for these additional services; and WHEREAS, at its meeting on March 12, 2024, to the City Council approved Amendment No. 3 to the Agreement between the City and AGD that identified the additional services to be provided for this work at an estimated cost of $22,350.00; and
WHEREAS, although even while recommending that this additional work by AGD be done for the Project, City staff had become aware of a “gap” between the total estimated cost of the Project and the amount of funds it had raised to date from grants and other funding sources; and WHEREAS, on its own and at no cost to the City, AGD reviewed the plans for the Project and developed conceptual drawings for a revised design for the Project that reduced construction costs by approximately $1.5 million dollars, which AGD presented to City staff on August 2, 2024; and
WHEREAS, thereafter, City staff contacted the EDA and asked if it would consider the redesigned Project as a “replacement” for the already approved Project on the grounds that the new design would substantially reduce the funding gap; and
WHEREAS, the EDA advised City staff that its Investment Review Committee would consider the new design, and the City submitted all of the required documentation and information for its October 16, 2024; and
WHEREAS, in anticipation that the EDA will approve the new design for the Project, City staff recommended that the City Council approve Amendment No. 4 to the Agreement between the City and AGD that identifies the additional services to be provided to prepare construction drawings for the new design and the cost estimate of $168,899.00 for this additional work, subject to EDA’s approval of the redesign; and
WHEREAS, since the Agreement expired as of June 20, 2024, the City desires to extend the term of the Agreement until June 30, 2025.

NOW, THEREFORE, in consideration of the foregoing recitals and in mutual consideration of the covenants and conditions set forth in the Agreement, the parties agree as follows:

All of the terms and conditions of the Agreement including all prior amendments remain the same, except as follows:

1. Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be extended until June 30, 2025.

2. The document attached hereto as Exhibit A is hereby to be included and incorporated to the extent appropriate as part of Attachment A (Scope of Services) and Attachment B (Compensation) to the Agreement.

CITY: CONSULTANT:

CITY OF GUADALUPE ANDREW GOODWIN DESGINS
By: ____________________________ By: ___________________________ Ariston D. Julian, Mayor Andrew Goodwin
APPROVED AS TO FORM:

By: __________________________________
Philip Sinco, City Attorney
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1

ANDREW GOODWIN DESIGNS
DESIGN | ARCHITECTURE | PLANNING
ADD SERVICE #4 AGREEMENT
AGREEMENT made as of: August 7, 2024
Between the CLIENT: City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
and the CONSULTANT: Andrew Goodwin, AIA
Andrew Goodwin Designs
2050 Parker Street, San Luis Obispo, CA 93401 (805-439-1611) for the following Project: Add Service #4 for Design, Construction Documents, Bidding, and Construction Administration of One-Story Addition behind Existing Theater.

SECTION 1: SCOPE OF SERVICES:

1.1 Andrew Goodwin Designs (AGD)’ services consist of those described in this section. This agreement is for the architecture and engineering for the Royal Theater Preservation and Addition Project in the City of Guadalupe. This is an add service to an existing contract. This add service is for the redesign of the addition to the existing building. This addition will be a one story addition similar to the concept drawings shown in Exhibit A. No changes are being proposed to the layout of the existing theater from the stage to Guadalupe Street entry.

1.2 This original contact and associated Add Services were for the design and engineering of the project up through construction administration. The Bidding and Construction Administration phases have been re-bid and are included in this add service as a REPLACEMENT of the existing bidding and construction administration add service agreement. This new fee is not in addition to that add service.

The previous add service for bidding and construction administration will be abandoned upon the signature of this add service. All services performed outside of these services listed in the previous contract and below shall be considered Additional Services. Additional Services will be billed at an hourly rate or as agreed upon by the Client and Consultant(s).

1.3 PLEASE NOTE THAT THE HISTORICAL CONSULTANT WILL BE DIRECTLY CONTRACTED WITH THE CITY AND BILLED TO THE CITY UNLESS OTHERWISE AUTHORIZED. FEES SHOWN FOR ILLUSTRATION ONLY.

SCOPE OF SERVIES BREAK-DOWN
TASK 1: DESIGN DEVELOPMENT
The design development stage will engage the architecture, historical preservation consultant, civil engineering, structural engineering, mechanical engineering, electrical engineering, audio-visual consultant, landscape architect, and fire protection engineering groups. At this point our team will develop the chosen one-story schematic design into a design package to include site plans, floor plans, elevations, sections, material studies, and 3D renderings.

The documents include:

Architecture Plans:
• Site Plan
• Floor Plans
• Roof Plan
• Elevations with Material Specifications
• 3D Views
Civil Engineering:
• Draft Grading Plans
Structural Engineering:
• Foundation Plan
• Framing Plan
1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 Historic Consultant will proceed with work during this stage and will continue through Construction Documents.

Deliverables:
• Two (2) Internal Design Team Reviews
• •Two (2) Milestone Deliverables to City of Guadalupe
Meetings:
• Design Team Review/Coordination Meetings (Virtual) –Two (2) • Coordination Meetings with Client – One Meetings (1)
• Final DD Presentation
TASK 2: CONSTRUCTION DOCUMENTS
Our full team will begin working on construction documents after the design development phase has been approved by the City of Guadalupe and Stakeholder. Our team will prepare a 60% Construction Document Submittal for the staff and any stakeholders to comment on. This will include:

Architecture –architecture plans for permits
Landscape – Full landscape architecture plans for planting, irrigation, and hardscape.

Civil Engineering –civil engineering plans and stormwater documents (as necessary) Structural Engineering –structural engineering and calculations Mechanical Engineering – mechanical/plumbing plans
Electrical Engineering - electrical plans
Fire Protection –fire sprinkler and fire alarm plans
Audio Visual – Audio Visual plans and details
Historical – Historical consulting details.

Once the City has commented, our team will incorporate these comments into the drawings and produce a 90% set to be reviewed. The 90% Construction Document Submittal will incorporate finished details, schedules, and calculations to add to the previous 60% Construction Document Submittal. These additional supplemental documents will include:

Architecture – Full architecture plans for permits
Landscape – Full landscape architecture plans for planting, irrigation, and hardscape.

Civil Engineering – Full civil engineering plans and stormwater documents (as necessary) Structural Engineering – Full structural engineering and calculations Mechanical Engineering – Full mechanical/plumbing plans and Title 24 Report Electrical Engineering - Full electrical plans and Title 24 Report Fire Protection – Full fire sprinkler and fire alarm plans Audio Visual – Audio Visual plans and details
Historical – Historical consulting details and reports.

At 90% Construction Document Submittal the City will have opportunity to comment. These will be incorporated into one final revision to the documents before our team finishes the final construction documents, reports, and paperwork for permit submission.

PREPARE AND PROCESS PERMIT APPLICATIONS
AGD will lead the team in the process of preparing and submitting permits to the local jurisdiction.

ASSIST IN SECURING PERMITS
AGD will lead the team in the process of securing the permit through plan check and plan submittal revisions. The client is expected to pay all permit fees.

TASK 3: BIDDING & NEGOTIATIONS
The project architecture and engineering (A/E) team will provide the following services on an hourly not-toexceed budget:
• Aid the Client AND their staff to ensure the appropriate bid documentation is prepared and distributed to potential bidders. These procurement of bid documents include the project manual, contract drawings (specification and drawings), and addenda. • Assist in hosting a site walk or project bidding kick-off meeting at the site. • Assist in analyzing the bids that come in for completeness. • Aid in answering requests for information (RFI) pertaining to the bidding process or documents. 1238 M O N T E R E Y S T R E E T , S A N L U I S O B I S P O , CA 93401 - 8 0 5 . 4 3 9 . 1 6 1 1 It is the understanding of the Consultant AND the Consultant’s team that this process will most likely be the responsibility of another agency due to the grant process for funding. Therefore, the costs associated with this phase have been developed assuming another lead agency might oversee the bidding. The Consultant AND the Consultant’s team reserves the right to notify the Client if an overage appears to be eminent so that negotiation of further compensation can occur.

TASK 2: CONSTRUCTION ADMINISTRATION (CA)
The project architecture and engineering (A/E) team will provide the following services, but are not limited to these services, on an hourly not-to-exceed budget:
• Aid in answering requests for information (RFI) pertaining to the contract documents. • Aid in answering and approving submittals on materials, equipment, and fixtures based on the contract documents
• Performing site visits to observe the progress and quality of the work, determine its conformance to the design, and report findings to the Client.
• Review and approve Construction change directives, change orders, and certificates for payment as needed.
• Perform punch-list at the inspection for substantial completion. • Review contractor closeout documents, record documents, and receive notice of final completion.

EXCLUSIONS
The exclusions included in the previous contract are still valid. No further exclusions are required.

SECTION 2: COMPENSATION

2.1 The work described in Section 1 will be billed monthly by Andrew Goodwin Designs, and the work will be performed on an hourly basis per the architecture and engineering company current rate schedules.

Consultant invoices will be passed along with a 10% markup for project management and contingency.

The work is not to exceed $361,534.00
Note: Hourly rate/fees for professional services only and does not include Reimbursable Expenses.

Rate Schedule available upon request.

SECTION 3: ACCEPTANCE

3.1 Commencement of the outlined work above may immediately after the receipt of this signed proposal, the initial payment indicated in Section 2, and a complete contract if client requires.

Your signature below indicates your acceptance of this agreement. This proposal is valid for 30 days.

Sincerely,
Andrew Goodwin, AIA, NCARB _________________________________________________________ Architect, Owner Client Acceptance Date Phone
Print Name:_______________________________________________ ATTACHMENT 3

Guadalupe Royal Theater
Bid Set Cost Estimate

PROJECT BREAKDOWN

BUILDING PARAMETERS
Existing building floor area 5,088 SF
Building addition floor area 4,520 SF
Total building floor area 9,608 SF

SITE PARAMETERS
Size of project site 11,000 SF
Square feet of new hardscape 8,662 SF
Square feet of new softscape 2,338 SF
Number of stalls in new parking area 4 EA

COST BREAKDOWN
Direct cost per total floor area $539 / SF
Total cost per total floor area $786 / SF
Direct Cost Subtotal $5,182,448
General Requirements $414,596
Mark-up Cost $816,754
Contingency Cost $1,135,242
TOTAL BASE PROJECT BUDGET $7,549,040
TOTAL BID OPTION BUDGET $1,182,297
Existing Conditions
1% Foundation
4%
Structure
12%
Furnishing &
Equipment
2%
Finishes
9%
MEP Systems
21%
Sitework
9%
Utilities
10%
General
Requirements
6%
Mark-ups
11%
Contingency
9%
Inflation
6%
Distribution of Project Costs
Report Print Date: 8/12/2024 PrecisionES.com Page 6
ATTACHMENT 4
Guadalupe Royal Theater
Bid Set Cost Estimate

DIVISION COST SUMMARY
ITEM ESTIMATE 05/14/24 DIRECT COSTS
02 40 00 Demolition & Structure Moving $73,449 $73,449
03 00 00 Concrete Division $265,079 $309,952
05 00 00 Metals Division $618,081 $132,074
06 00 00 Wood, Plastic, & Composites $392,218 $289,711
07 00 00 Thermal & Moisture Protection $176,807 $118,453 07 40 00 Roofing & Side Panels $137,745 $121,176
07 70 00 Roofing Specialties & Accessories $10,403 $10,403 08 10 00 Doors & Frames $150,845 $119,180
08 40 00 Entrances, Storefronts & Curtain Walls $186,922 $86,510 08 50 00 Windows $3,240 $3,240
09 20 00 Lath & Plaster $141,248 $123,552
09 29 00 Gypsum Board $95,192 $88,063
09 30 00 Tiling $82,544 $82,544
09 50 00 Ceilings $136,494 $108,265
09 60 00 Flooring $160,496 $153,485
09 70 00 Wall Panels $34,394 $34,394
09 90 00 Painting & Coating $86,880 $79,870
10 00 00 Specialties $116,299 $116,299
12 00 00 Furnishings $122,553 $122,553
14 00 00 Conveying Systems $218,970 $13,690
21 00 00 Fire Suppression $191,050 $136,914
22 00 00 Plumbing $246,354 $246,354
23 00 00 Heating, Ventilation & Air Conditioning $425,945 $408,112 26 00 00 Electrical $766,261 $698,396
28 00 00 Fire Safety & Security $144,796 $88,560
31 20 00 Earthwork & Grading $99,462 $78,950
31 25 00 Erosion & Sedimentation Controls $7,800 $4,400 32 12 00 Flexible Paving $25,625 $21,773
32 13 00 Rigid Paving $153,998 $109,905
32 16 00 Curb & Gutters $23,613 $23,613
32 17 00 Paving Specialties $27,378 $27,378
32 30 00 Site Improvements $62,834 $41,714
32 31 00 Fences & Gates $24,183 $23,160
32 32 00 Retaining Walls $403,239 $240,971
32 80 00 Irrigation $17,457 $26,600
32 90 00 Planting $89,537 $66,805
33 10 00 Water Utilities $79,080 $79,080
33 30 00 Sanitary Sewerage Utilities $467,558 $467,558
33 40 00 Storm Drain $172,420 $172,420
33 50 00 Fuel Distribution Utilities $32,924 $32,924
TOTAL DIRECT COSTS $6,671,370 $5,182,448
General Requirements 8.0% $533,710 $414,596
Bonding & Insurance 2.5% $166,784 $129,561
Contractor Fee (OH&P) ### $884,624 $687,193
CONSTRUCTION COST SUBTOTAL $8,256,488 $6,413,798
Design Contingency 5.0% $412,824 $320,690
Construction Contingency 6.0% $495,389 $384,828
Escalation to Midpoint of Construction 6.7% $553,185 $429,724 Report Print Date: 8/12/2024 PrecisionES.com Page 7
Guadalupe Royal Theater
Bid Set Cost Estimate
TOTAL BASE PROJECT BUDGET $9,717,886 $7,549,040
Report Print Date: 8/12/2024 PrecisionES.com Page 8

Thomas Brandeberry <[email protected]>
Royal Theater One Story
1 message
Andrew Goodwin <[email protected]> Mon, Sep 23, 2024 at 4:09 PM To: Thomas Brandeberry <[email protected]>
Cc: Michael DeMartini <[email protected]>
Tom, please find the attached add service for the One Story Option of the Royal Theater. Currently, this would replace the bidding and construction administration add service other than the $10,000 that AGD is billing for the bidding services we have found. The previous approval for Bidding and Construction Administration is attached. Here is the math behind this....

Previous Add Service: $202,635 - $10,000 = $192,635.

New Add Service for One Story: $361,534
New Add Service's Design and Construction Documents: $214,718.

New Add Service for Bidding and Construction Administration: $146,816.00 Difference between original add service and new add service minus what was just spend on bidding = $45,819.

This means that the one story option is approximately $45,819 less than the previous.

In total we would be asking for $168,899 more in fee.

Let me know if you have any questions.

AG
Andrew Goodwin, AIA, NCARB
Owner and Architect
[email protected]
(805) 439-1611 x 101
(513) 505-9373
2 attachments
Add Service 4- AGD-Royal Theater One Story - 20240807.pdf 223K
Add Service - AGD-Royal Theater_Bidding and CA - 20220528.pdf 273K
ATTACHMENT 6

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