Guadalupe City Council
October 22, 2024

October 22, 2024 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, October 22, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to submit a written comment for the Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, October 22, 2024.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

October 22, 2024 City of Guadalupe Council Meeting Agenda Page 2 of 4

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. CEREMONIAL CALENDAR
A. Oath of Office – Rudy Alvara, Police Officer
B. Michael Kuhbander – Guadalupe Police Officer of the Year

6. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

7. CONSENT CALENDAR (A-G)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 11, 2024.

C. Approve the Minutes of the City Council regular meeting of October 8, 2024.

D. Adoption of Guadalupe/SMOOTH Drug and Alcohol Testing Program Manual.

E. Adopt Resolution No. 2024-62 authorizing the City to enter into an agreement with Mr.

William Bill Scott for independent planning services.

F. Adopt Resolution No. 2024-63 authorizing the City to enter into an agreement with Mr. Larry Appel, Integrity Planning for planning services commencing on January 1, 2025.

G. Adopt Resolution No. 2024-64 authorizing the City to enter into a three-year agreement with Eikhof Design Group, Inc. for professional City Engineering services.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 22, 2024
October 22, 2024 City of Guadalupe Council Meeting Agenda Page 3 of 4

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 22, 2024 B. Police Department report for September 2024
C. Fire Department report for September 2024
D. Code Compliance report for September 2024

REGULAR BUSINESS

10. ARPA Allocation of Funds.

Written report: Janice Davis, Finance Director
Recommendation: That the City Council review requested changes to the American Rescue Plan Act (ARPA) allocation previously approved at the June 11, 2024, Council meeting.

11. Amendment to the Fee Waiver Policy.

Written report: Annis Barajas, Recreation Services Manager Recommendation: That the City Council approve an amendment to the Fee Waiver Policy to exempt rentals that have a total cost under $650.00 from having to be approved by the City Council.

12. FUTURE AGENDA ITEMS

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

14. ADJOURNMENT TO CLOSED SESSION

15. CLOSED SESSION AGENDA
A. Public Employment Performance Evaluation
(Pursuant to Government Code Section 54957(b))
Title: Director of Public Safety
B. Public Employment Performance Evaluation
(Pursuant to Government Code Section 54957(b))
Title: City Administrator
C. Public Employment
(Pursuant to Government Code Section 54957(b))
Title: City Administrator

16. ADJOURNMENT TO OPEN SESSION MEETING

17. CLOSED SESSION ANNOUNCEMENTS

18. ADJOURNMENT
October 22, 2024 City of Guadalupe Council Meeting Agenda Page 4 of 4 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 18th day of October 2024.
______________________________
Todd Bodem, City Administrator

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, November 12, 2024, at 6:00 p.m. / Regular Meeting Cost Allocation Plan FY 23-24 Finance Department Consent Calendar Tuesday, November 26, 2024, at 6:00 p.m. / Regular Meeting Cancellation of the December 24th CC Regular Meeting Administration Dept. Consent Calendar Tuesday, December 10, 2024, at 6:00 p.m. / Regular meeting Certification of November 5, 2024, General Municipal
Election
Oath of Office - Newly Elected Officials
Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Personnel Manual Update New Business
Pasadera Development Annual Update Nov. 2024 City Engineer Todd Bodem
I "
Prepared by:

Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 22, 2024
Approved by:

Veronica Fabian
Finance Account Clerk Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending October 11, 2024, to be approved for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and approved the listing of hand checks and warrants to be paid on October 23, 2024.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
10/16/2024 2:14:19 PM Page 1 of 38
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00384 - 10.22.24 BIWEELY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: AGD01 - ANDREW GOODWIN DESIGNS Vendor Total: 1,000.00 10/11/2024 10/11/2024 10/11/2024
ADM - ROYAL THEATER PROJECT Warr Bank Acct - Warrants Bank Account 378-22 Invoice 10/11/2024 1,000.00 0.00 0.00 0.00 1,000.00 No

0.00 0.00
Units
ADM - ROYAL THEATER PROJECT 0.00
Item Description
1,000.00
Price Amount Tax

0.00 1,000.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2166 Activity 1,000.00 100.00%
Vendor: AIR02 - AIRGAS USA LLC Vendor Total: 505.58
10/13/2024 10/13/2024 10/13/2024
FIRE - OXYGEN USP DA MED CGA 870 Warr Bank Acct - Warrants Bank Account 9153732297 Invoice 10/13/2024 505.58 0.00 0.00 0.00 505.58 No

0.00 0.00
Units
FIRE - OXYGEN USP DA MED CGA 870 0.00
Item Description
505.58
Price Amount Tax

0.00 505.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 505.58 100.00%
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 2,295.89
10/5/2024 10/5/2024 10/5/2024
P&R - ACCT#:11GR-YVQ9-6CYM Warr Bank Acct - Warrants Bank Account 11GR-YVQ9-6CYM Invoice 10/5/2024 412.56 0.00 0.00 0.00 412.56 No

0.00 0.00
Units
COMMERCIAL POPCORN MACHINE, 0.00

POPCORN SCOOP
Item Description
412.56
Price Amount Tax

0.00 412.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 412.56 100.00%
9/10/2024 9/10/2024 9/10/2024
FINANCE - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1737-YYQ9-9K6V Invoice 9/10/2024 32.40 0.00 0.00 0.00 32.40 No

0.00 0.00
Units
PUFFS ULTRA SOFT FACIAL TISSUE 0.00
Item Description

32.40 Price Amount Tax

0.00 32.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 32.40 100.00%
9/28/2024 9/28/2024 9/28/2024
P&R-ACCT#:A19RD4DAF93AUQ - SOLAR Warr Bank Acct - Warrants Bank Account

STREET LIGHTS
17KK-3CGH-K93J Invoice 9/28/2024 557.86 0.00 0.00 0.00 557.86 No

0.00 0.00
Units
P&R-ACCT#:A19RD4DAF93AUQ - SOLAR 0.00

STREET LIGHTS
Item Description
557.86
Price Amount Tax

0.00 557.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 557.86 100.00%
10/7/2024 10/7/2024 10/7/2024
PD - ACCT#:A19RD4DAF93AUQ - BOOKS - ART Warr Bank Acct - Warrants Bank Account OF WAR (2)
1DJY-R7XC-J9PK Invoice 10/7/2024 27.14 0.00 0.00 0.00 27.14 No
1 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 2 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD - ACCT#:A19RD4DAF93AUQ - BOOKS - 0.00
ART OF WAR (2)
Item Description

27.14 Price Amount Tax

0.00 27.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 27.14 100.00%
10/11/2024 10/11/2024 10/11/2024
FINANCE - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1FTY-D33R-JN4X Invoice 10/11/2024 59.66 0.00 0.00 0.00 59.66 No

0.00 0.00
Units
IDUSTER,CLOROX PRO WIPES 0.00
Item Description

59.66 Price Amount Tax

0.00 59.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 59.66 100.00%
10/10/2024 10/10/2024 10/10/2024
ADM - ACCT#:A19RD4DAF93AUQ - FILING Warr Bank Acct - Warrants Bank Account

FOLDERS -ADMIN
1HPD-1JPW-3LVW Invoice 10/10/2024 28.76 0.00 0.00 0.00 28.76 No

0.00 0.00
Units
ADM - ACCT#:A19RD4DAF93AUQ - 0.00

FILING FOLDERS -ADMIN
Item Description

28.76 Price Amount Tax

0.00 28.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 28.76 100.00%
10/3/2024 10/3/2024 10/3/2024
FINANCE - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1J17-LCPT-N6KG Invoice 10/3/2024 34.89 0.00 0.00 0.00 34.89 No

0.00 0.00
Units
ELECTRIC STAPLER 0.00
Item Description

34.89 Price Amount Tax

0.00 34.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 34.89 100.00%
9/14/2024 9/14/2024 9/14/2024
WWTP - CJ SAFETY 36'' ORANGE TRAFFIC Warr Bank Acct - Warrants Bank Account

SAFETY CONES
1K31-WTF6-1XXC Credit Memo 9/14/2024 -98.50 0.00 0.00 0.00 -98.50 No

0.00 0.00
Units
WWTP - CJ SAFETY 36'' ORANGE TRAFFIC 0.00

SAFETY CONES
Item Description
-98.50
Price Amount Tax

0.00 -98.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. -98.50 100.00%
9/24/2024 9/24/2024 9/24/2024
PD - ACCT#:A19RD4DAF93AUQ - PAPER Warr Bank Acct - Warrants Bank Account SHREDDER 5.5 GAL
1KMR-61XY-C33V Invoice 9/24/2024 64.91 0.00 0.00 0.00 64.91 No

0.00 0.00
Units
PD - ACCT#:A19RD4DAF93AUQ - PAPER 0.00
SHREDDER 5.5 GAL
Item Description

64.91 Price Amount Tax

0.00 64.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 64.91 100.00%
9/25/2024 9/25/2024 9/25/2024
FINANCE - ACCT#:A19RD4DAF93AUQ -PINK Warr Bank Acct - Warrants Bank Account

COLORED PAPER
1KMR-61XY-FY6M Invoice 9/25/2024 97.80 0.00 0.00 0.00 97.80 No
2 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 3 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - ACCT#:A19RD4DAF93AUQ - 0.00

PINK COLORED PAPER
Item Description

48.90 Price Amount Tax

0.00 48.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1200 Office Supplies & Postage 48.90 100.00%

0.00 0.00
Units
FINANCE - ACCT#:A19RD4DAF93AUQ - 0.00

PINK COLORED PAPER
Item Description

48.90 Price Amount Tax

0.00 48.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1200 Office Supplies & Postage 48.90 100.00%
9/25/2024 9/25/2024 9/25/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1LM4-L3PY-1399 Credit Memo 9/25/2024 -92.42 0.00 0.00 0.00 -92.42 No

0.00 0.00
Units
AMERICAN POWER PULL 3400-HAND 0.00
TRUCK
Item Description
-92.42
Price Amount Tax

0.00 -92.42
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. -92.42 100.00%
9/22/2024 9/22/2024 9/22/2024
FIRE - ACCT#:A19RD4DAF93AUQ - Warr Bank Acct - Warrants Bank Account

GLADE,WET MOP
1M73-KLT1-JLQX Invoice 9/22/2024 142.29 0.00 0.00 0.00 142.29 No

0.00 0.00
Units
DETERGENT, USB ADAPTER 0.00
Item Description
118.43
Price Amount Tax

0.00 118.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1200 Office Supplies & Postage 118.43 100.00%

0.00 0.00
Units
DETERGENT, USB ADAPTER 0.00
Item Description

23.86 Price Amount Tax

0.00 23.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 23.86 100.00%
10/11/2024 10/11/2024 10/11/2024
P&R - GARLAND, TABLECLOTH, PARTY DECOR Warr Bank Acct - Warrants Bank Account 1MWV-MTCY-HD19 Invoice 10/11/2024 433.96 0.00 0.00 0.00 433.96 No

0.00 0.00
Units
FALL FESTIVAL EVENT OF DECEMBER 7TH 0.00
- ARPA FUNDS
Item Description
433.96
Price Amount Tax

0.00 433.96
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 433.96 100.00%
9/24/2024 9/24/2024 9/24/2024
PD - 500 PCS COLORED PAPER CLIPS, FILE Warr Bank Acct - Warrants Bank Account

JACKETS
1PPC-HVWH-16HW Invoice 9/24/2024 205.49 0.00 0.00 0.00 205.49 No

0.00 0.00
Units
FOLDERS, PAPER, TAPE, MEMO BOOKS, 0.00
BRASES
Item Description
205.49
Price Amount Tax

0.00 205.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1200 Office Supplies & Postage 205.49 100.00%
3 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 4 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
10/7/2024 10/7/2024 10/7/2024
ADM - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1TPP-V7D3-M7JG Invoice 10/7/2024 31.56 0.00 0.00 0.00 31.56 No

0.00 0.00
Units
ADM - WATER DEPT PHONE CASE 0.00

REPLACEMENT
Item Description

31.56 Price Amount Tax

0.00 31.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 31.56 100.00%
10/2/2024 10/2/2024 10/2/2024
FIRE - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1WDR-JDK4-CGHR Invoice 10/2/2024 53.87 0.00 0.00 0.00 53.87 No

0.00 0.00
Units
HANDI PACK WIPES 0.00
Item Description

53.87 Price Amount Tax

0.00 53.87
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1200 Office Supplies & Postage 53.87 100.00%
9/15/2024 9/15/2024 9/15/2024
FINANCE - ACCT#:A19RD4DAF93AUQ - Warr Bank Acct - Warrants Bank Account

BATHROOM TRASH CAN
1XCY-LMK4-PJ7N Invoice 9/15/2024 42.37 0.00 0.00 0.00 42.37 No

0.00 0.00
Units
FINANCE - ACCT#:A19RD4DAF93AUQ - 0.00

BATHROOM TRASH CAN
Item Description

42.37 Price Amount Tax

0.00 42.37
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 42.37 100.00%
10/9/2024 10/9/2024 10/9/2024
P&R-ACCT#: A19RD4DAF93AUQ -PICKLE BALL Warr Bank Acct - Warrants Bank Account

MARKING KIT
1YF1-9JH9-LQNF Invoice 10/9/2024 65.24 0.00 0.00 0.00 65.24 No

0.00 0.00
Units
P&R-ACCT#: A19RD4DAF93AUQ -PICKLE 0.00

BALL MARKING KIT
Item Description

65.24 Price Amount Tax

0.00 65.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 65.24 100.00%
10/8/2024 10/8/2024 10/8/2024
P&R- ACCT#:A19RD4DAF93AUQ - PICKLEBALL Warr Bank Acct - Warrants Bank Account

NET,BALLS
1YRH-HPXK-YYPX Invoice 10/8/2024 196.05 0.00 0.00 0.00 196.05 No

0.00 0.00
Units
P&R- ACCT#:A19RD4DAF93AUQ - 0.00

PICKLEBALL NET,BALLS
Item Description
196.05
Price Amount Tax

0.00 196.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 196.05 100.00%
Vendor: AQU01 - AQUA-METRIC SALES COMPANY Vendor Total: 582.59 10/7/2024 10/7/2024 10/7/2024
WATER - TR/PL HOUSING ASSEMBLY Warr Bank Acct - Warrants Bank Account INV0104264 Invoice 10/7/2024 582.59 0.00 0.00 0.00 582.59 No

0.00 0.00
Units
TR/PL HOUSING ASSEMBLY 0.00
Item Description
582.59
Price Amount Tax

0.00 582.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1535 Meters 582.59 100.00%
4 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 5 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: ARC01 - ARCLIGHT MEDIA Vendor Total: 414.34
10/1/2024 10/1/2024 10/1/2024
ADM - WEBSITE MAINTENANCE SERVICES - Warr Bank Acct - Warrants Bank Account SEPT 2024
11913 Invoice 10/1/2024 170.00 0.00 0.00 0.00 170.00
No

0.00 0.00
Units
ADM - WEBSITE MAINTENANCE SERVICES 0.00
- SEPT 2024
Item Description
170.00
Price Amount Tax

0.00 170.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 170.00 100.00% 10/1/2024 10/1/2024 10/1/2024
ADM- WEBSITE SERVICESW "EDITS" SEPT Warr Bank Acct - Warrants Bank Account 2024
11947 Invoice 10/1/2024 244.34 0.00 0.00 0.00 244.34
No

0.00 0.00
Units
ADM- WEBSITE SERVICESW "EDITS" SEPT 0.00
2024
Item Description
244.34
Price Amount Tax

0.00 244.34
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 244.34 100.00% Vendor: AWP01 - AWP SAFETY Vendor Total: 386.74
10/3/2024 10/3/2024 10/3/2024
PW - PEX ADHESIVE 795A 10 OZ TUBE Warr Bank Acct - Warrants Bank Account 03024547 Invoice 10/3/2024 386.74 0.00 0.00 0.00 386.74 No

0.00 0.00
Units
PW - PEX ADHESIVE 795A 10 OZ TUBE 0.00
Item Description
386.74
Price Amount Tax

0.00 386.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 386.74 100.00%
Vendor: BEC01 - BOCARSLY EMDEN COWAN ESMAIL & ARNDT LLP Vendor Total: 853.00 7/31/2024 7/31/2024 7/31/2024
ADM - ROYAL THEATER PROJECT Warr Bank Acct - Warrants Bank Account 48259 Invoice 7/31/2024 853.00 0.00 0.00 0.00 853.00
No

0.00 0.00
Units
ADM - ROYAL THEATER PROJECT 0.00
Item Description
853.00
Price Amount Tax

0.00 853.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 853.00 100.00%
Vendor: BIO01 - BIOALCHEMY INC. Vendor Total: 2,158.69
10/1/2024 10/1/2024 10/1/2024
WWTP - BIOAUGMENTATION Warr Bank Acct - Warrants Bank Account 1577 Invoice 10/1/2024 2,158.69 0.00 0.00 0.00 2,158.69 No

0.00 0.00
Units
WWTP - BIOAUGMENTATION - WELL 0.00

TRAINING
Item Description
2,158.69
Price Amount Tax

0.00 2,158.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,158.69 100.00%
Vendor: BOU01 - BOUND TREE MEDICAL LLC Vendor Total: 114.17 10/7/2024 10/7/2024 10/7/2024
FIRE - MEGAMOVER TRANSPORT UNIT Warr Bank Acct - Warrants Bank Account 85514688 Invoice 10/7/2024 114.17 0.00 0.00 0.00 114.17 No
5 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 6 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FIRE - MEGAMOVER TRANSPORT UNIT 0.00
Item Description
114.17
Price Amount Tax

0.00 114.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 114.17 100.00%
Vendor: BVI01 - BELLA VISTA INVESTIGATIVE SERVICES Vendor Total: 2,450.00 9/29/2024 9/29/2024 9/29/2024
PD - POLICE RECRUIT BACKGROUND Warr Bank Acct - Warrants Bank Account

INVESTIGATIONS
GUAD-2024-0002 Invoice 9/29/2024 2,450.00 0.00 0.00 0.00 2,450.00 No

0.00 0.00
Units
ANTHONY MARCUS PEREZ RODRIGUEZ 0.00
Item Description
2,450.00
Price Amount Tax

0.00 2,450.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 2,450.00 100.00%
Vendor: CAE01 - CALIFORNIA ELECTRIC SUPP Vendor Total: 1,050.17 9/16/2024 9/16/2024 9/16/2024
WATER - BATTE 6VOLT 4.5AH Warr Bank Acct - Warrants Bank Account 7826-1148474 Invoice 9/16/2024 38.79 0.00 0.00 0.00 38.79 No

0.00 0.00
Units
WATER - BATTE 6VOLT 4.5AH 0.00
Item Description

38.79 Price Amount Tax

0.00 38.79
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 38.79 100.00%
9/25/2024 9/25/2024 9/25/2024
WATER - ACCT#:62-24930 - REMOTE KEYPAD Warr Bank Acct - Warrants Bank Account 7826-1148488 Invoice 9/25/2024 1,011.38 0.00 0.00 0.00 1,011.38 No

0.00 0.00
Units
WATER - REMOTE KEYPAD 0.00
Item Description
1,011.38
Price Amount Tax

0.00 1,011.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 1,011.38 100.00% Vendor: CAL04 - CAL COAST MACHINERY, INC. Vendor Total: 106.26 10/2/2024 10/2/2024 10/2/2024
WWTP - GENERAL REPAIRS - PERFORM Warr Bank Acct - Warrants Bank Account

NEEDED SERVICE
932611 Invoice 10/2/2024 106.26 0.00 0.00 0.00 106.26
No

0.00 0.00
Units
TRACTOR MAINTENANCE 0.00
Item Description
106.26
Price Amount Tax

0.00 106.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1400 Equipment Maintenance 106.26 100.00%
Vendor: CAL10 - CALIFORNIA BUILDING STAND Vendor Total: 87.30 7/1/2024 7/1/2024 7/1/2024
FINANCE - CHECK REQUEST- REVOLVING Warr Bank Acct - Warrants Bank Account FUND
07012024 Invoice 7/1/2024 87.30 0.00 0.00 0.00 87.30
No

0.00 0.00
Units
FINANCE - CHECK REQUEST- REVOLVING 0.00
FUND
Item Description

97.00 Price Amount Tax

0.00 97.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2042 SB 1473 Ca. Bdlg Stnds Comm 97.00 100.00%
6 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 7 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - CHECK REQUEST- REVOLVING 0.00
FUND
Item Description
-9.70
Price Amount Tax

0.00 -9.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-3620 Miscellaneous Income -9.70 100.00%
Vendor: CAR09 - CARDMEMBER SERVICE Vendor Total: 541.65 9/24/2024 9/24/2024 9/24/2024
HR - NEOGOV Warr Bank Acct - Warrants Bank Account
0455 Invoice 9/24/2024 199.00 0.00 0.00 0.00 199.00
No

0.00 0.00
Units
FINANCE - NEOGOV 0.00
Item Description
199.00
Price Amount Tax

0.00 199.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1250 Advertising and Pubs 199.00 100.00%
9/27/2024 9/27/2024 9/27/2024
P&R-MINERS -2 ROLLS OF PAINTERS TAPE Warr Bank Acct - Warrants Bank Account 1675 Invoice 9/27/2024 16.08 0.00 0.00 0.00 16.08
No

0.00 0.00
Units
MOVIE NIGHT 0.00
Item Description

16.08 Price Amount Tax

0.00 16.08
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 16.08 100.00%
9/19/2024 9/19/2024 9/19/2024
FINANCE - FINANCE DIRECTORS LUNCH Warr Bank Acct - Warrants Bank Account 3174 Invoice 9/19/2024 17.00 0.00 0.00 0.00 17.00
No

0.00 0.00
Units
LA SIMPATIA 0.00
Item Description

17.00 Price Amount Tax

0.00 17.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1300 Business Expense/Training 17.00 100.00%
9/27/2024 9/27/2024 9/27/2024
P&R-VUDU-INSIDE OUT 2-MOVIE NIGHT Warr Bank Acct - Warrants Bank Account

SEPTEMBER
5173 Invoice 9/27/2024 19.99 0.00 0.00 0.00 19.99
No

0.00 0.00
Units
P&R-VUDU-INSIDE OUT 2-MOVIE NIGHT 0.00

SEPTEMBER
Item Description

19.99 Price Amount Tax

0.00 19.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 19.99 100.00%
9/18/2024 9/18/2024 9/18/2024
DREAMHOST Warr Bank Acct - Warrants Bank Account
5296 Invoice 9/18/2024 18.99 0.00 0.00 0.00 18.99
No

0.00 0.00
Units
DREAMHOST 0.00
Item Description

18.99 Price Amount Tax

0.00 18.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1350 Memberships, Dues & Subs 18.99 100.00%
9/30/2024 9/30/2024 9/30/2024
P&R-CVS PHARMACY -SNACKS FOR DUNES Warr Bank Acct - Warrants Bank Account HIKE - OCT 12TH
5449 Invoice 9/30/2024 17.97 0.00 0.00 0.00 17.97
No
7 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 8 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-CVS PHARMACY -SNACKS FOR 0.00
DUNES HIKE - OCT 12TH
Item Description

17.97 Price Amount Tax

0.00 17.97
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 17.97 100.00%
9/11/2024 9/11/2024 9/11/2024
P&R- WAL MART - GLOW DANCE PARTY … Warr Bank Acct - Warrants Bank Account 5792 Invoice 9/11/2024 167.71 0.00 0.00 0.00 167.71
No

0.00 0.00
Units
P&R- WAL MART - GLOW DANCE PARTY - 0.00
9/14
Item Description
167.71
Price Amount Tax

0.00 167.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 167.71 100.00%
9/13/2024 9/13/2024 9/13/2024
BACKBLAZE Warr Bank Acct - Warrants Bank Account
8104 Invoice 9/13/2024 1.64 0.00 0.00 0.00 1.64
No

0.00 0.00
Units
BACKBLAZE 0.00
Item Description

1.64 Price Amount Tax

0.00 1.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 1.64 100.00%
9/13/2024 9/13/2024 9/13/2024
P&R-MINERS - GLOW PARTY 9/14 Warr Bank Acct - Warrants Bank Account 8270 Invoice 9/13/2024 29.14 0.00 0.00 0.00 29.14
No

0.00 0.00
Units
P&R-MINERS - GLOW PARTY 9/14 0.00
Item Description

29.14 Price Amount Tax

0.00 29.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 29.14 100.00%
9/14/2024 9/14/2024 9/14/2024
P&R-VONS-GLOW DANCE PARTY Warr Bank Acct - Warrants Bank Account 9303 Invoice 9/14/2024 54.13 0.00 0.00 0.00 54.13
No

0.00 0.00
Units
P&R-VONS-GLOW DANCE PARTY 0.00
Item Description

54.13 Price Amount Tax

0.00 54.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 54.13 100.00%
Vendor: CEI01 - CRISP ENTERPRISES, INC. Vendor Total: 212.58 9/26/2024 9/26/2024 9/26/2024
ADM - COPIES OF ZONING MAP UPDATE Warr Bank Acct - Warrants Bank Account 321609 Invoice 9/26/2024 118.10 0.00 0.00 0.00 118.10
No

0.00 0.00
Units
ADM - COPIES OF ZONING MAP UPDATE 0.00
Item Description
118.10
Price Amount Tax

0.00 118.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 118.10 100.00%
9/27/2024 9/27/2024 9/27/2024
ADM - 1 LARGE COPY OF ZONING MAP Warr Bank Acct - Warrants Bank Account 321618 Invoice 9/27/2024 94.48 0.00 0.00 0.00 94.48
No
8 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 9 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - 1 LARGE COPY OF ZONING MAP 0.00
Item Description

94.48 Price Amount Tax

0.00 94.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 94.48 100.00%
Vendor: CHA03 - CHARTER COMMUNICATIONS Vendor Total: 2,521.73 9/22/2024 9/22/2024 9/22/2024
FINANCE - ACCT#:8413120790042998 Warr Bank Acct - Warrants Bank Account 0042998092224 Invoice 9/22/2024 291.41 0.00 0.00 0.00 291.41 No

0.00 0.00
Units
FINANCE - ACCT#:8413120790042998 0.00
Item Description
291.41
Price Amount Tax

0.00 291.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 291.41 100.00%
9/21/2024 9/21/2024 9/21/2024
P&R-ACCT#:119116501 Warr Bank Acct - Warrants Bank Account 119116501092124 Invoice 9/21/2024 2,230.32 0.00 0.00 0.00 2,230.32 No

0.00 0.00
Units
P&R-ACCT#:119116501 0.00
Item Description
2,230.32
Price Amount Tax

0.00 2,230.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 2,230.32 100.00%
Vendor: CIT08 - CITY OF GUADALUPE (FINANC Vendor Total: 27,725.79 10/21/2024 10/21/2024 10/21/2024
FINANCE - UTILITY BILLS Warr Bank Acct - Warrants Bank Account 10212024 Invoice 10/21/2024 27,725.79 0.00 0.00 0.00 27,725.79 No

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
6,263.01
Price Amount Tax

0.00 6,263.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 6,263.01 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
213.90
Price Amount Tax

0.00 213.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 213.90 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
18,187.51
Price Amount Tax

0.00 18,187.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1000 Utilities 18,187.51 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
142.60
Price Amount Tax

0.00 142.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1000 Utilities 142.60 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
749.60
Price Amount Tax

0.00 749.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 749.60 100.00%
9 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 10 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description

93.26 Price Amount Tax

0.00 93.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-1000 Utilities 93.26 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
582.38
Price Amount Tax

0.00 582.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 582.38 100.00%

0.00 0.00
Units
FINANCE - UTILITY BILLS 0.00
Item Description
1,493.53
Price Amount Tax

0.00 1,493.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 1,493.53 100.00%
Vendor: CLA01 - CLARK PEST CONTROL OF STO Vendor Total: 149.00 9/11/2024 9/11/2024 9/11/2024
FINANCE - PEST AWAY SERVICE - 4545 10TH Warr Bank Acct - Warrants Bank Account ST
36075780 Invoice 9/11/2024 149.00 0.00 0.00 0.00 149.00 No

0.00 0.00
Units
FINANCE - PEST AWAY SERVICE - 4545 0.00
10TH ST
Item Description
149.00
Price Amount Tax

0.00 149.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 149.00 100.00%
Vendor: CLA02 - CLAY'S SEPTIC & JETTING, Vendor Total: 5,867.16 10/1/2024 10/1/2024 10/1/2024
WWTP - JETTING FOR CITY OF GUADALUPE Warr Bank Acct - Warrants Bank Account 81397 Invoice 10/1/2024 3,986.32 0.00 0.00 0.00 3,986.32 No

0.00 0.00
Units
WWTP - JETTING FOR CITY OF 0.00

GUADALUPE
Item Description
3,986.32
Price Amount Tax

0.00 3,986.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,986.32 100.00%
10/2/2024 10/2/2024 10/2/2024
WWTP - JETTED 490' ON LA PURISIMA Warr Bank Acct - Warrants Bank Account 81399 Invoice 10/2/2024 1,880.84 0.00 0.00 0.00 1,880.84 No

0.00 0.00
Units
WWTP - JETTED 490' ON LA PURISIMA 0.00
Item Description
1,880.84
Price Amount Tax

0.00 1,880.84
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,880.84 100.00%
Vendor: CLI01 - CLIN.LAB-SAN BERNADINO IN Vendor Total: 1,420.00 10/9/2024 10/9/2024 10/9/2024
WWTP - 8260 VOLALITE ORGANICS Warr Bank Acct - Warrants Bank Account 1008839 Invoice 10/9/2024 1,420.00 0.00 0.00 0.00 1,420.00 No
10 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 11 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - 8260 VOLALITE ORGANICS - LAB 0.00
WORK
Item Description
1,420.00
Price Amount Tax

0.00 1,420.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,420.00 100.00%
Vendor: CPP02 - COMMANDER PRINTED PRODUCT Vendor Total: 2,206.99 10/11/2024 10/11/2024 10/11/2024
FINANCE - ENVELOPES #9 REGULAR Warr Bank Acct - Warrants Bank Account BR69003264A Invoice 10/11/2024 1,069.16 0.00 0.00 0.00 1,069.16 No

0.00 0.00
Units
FINANCE - ENVELOPES #9 REGULAR 0.00
Item Description
534.58
Price Amount Tax

0.00 534.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 534.58 100.00%

0.00 0.00
Units
FINANCE - ENVELOPES #9 REGULAR 0.00
Item Description
534.58
Price Amount Tax

0.00 534.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 534.58 100.00%
10/11/2024 10/11/2024 10/11/2024
FINANCE - ENVELOPES #10 WINDOW Warr Bank Acct - Warrants Bank Account BR69003267A Invoice 10/11/2024 1,137.83 0.00 0.00 0.00 1,137.83 No

0.00 0.00
Units
WATER 0.00
Item Description
568.92
Price Amount Tax

0.00 568.92
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 568.92 100.00%

0.00 0.00
Units
WASTE WATER 0.00
Item Description
568.91
Price Amount Tax

0.00 568.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 568.91 100.00%
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 174.36 8/31/2024 8/31/2024 8/31/2024
FINANCE - ACCT#: 887737 - GALLO… Warr Bank Acct - Warrants Bank Account 114554 Invoice 8/31/2024 38.35 0.00 0.00 0.00 38.35
No

0.00 0.00
Units
FINANCE - ACCT#: 8877375 GALLON 0.00

DELIVERY
Item Description

38.35 Price Amount Tax

0.00 38.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 38.35 100.00%
9/30/2024 9/30/2024 9/30/2024
FINANCE -5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 115431 Invoice 9/30/2024 55.85 0.00 0.00 0.00 55.85
No

0.00 0.00
Units
FINANCE -5 GALLON DELIVERY 0.00
Item Description

55.85 Price Amount Tax

0.00 55.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 55.85 100.00%
11 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 12 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/30/2024 9/30/2024 9/30/2024
FINANCE - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 115436 Invoice 9/30/2024 6.26 0.00 0.00 0.00 6.26
No

0.00 0.00
Units
FINANCE - 5 GALLON DELIVERY 0.00
Item Description

6.26 Price Amount Tax

0.00 6.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 6.26 100.00%
9/30/2024 9/30/2024 9/30/2024
ADM - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 115438 Invoice 9/30/2024 38.90 0.00 0.00 0.00 38.90
No

0.00 0.00
Units
ADM - 5 GALLON DELIVERY 0.00
Item Description

38.90 Price Amount Tax

0.00 38.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 38.90 100.00%
9/30/2024 9/30/2024 9/30/2024
FIRE - DI 9'' STONGBASE TANK RENTAL Warr Bank Acct - Warrants Bank Account 116052 Invoice 9/30/2024 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
FIRE - DI 9'' STONGBASE TANK RENTAL 0.00
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2150 Professional Services 35.00 100.00%
Vendor: DEP02 - DEPARTMENT OF CONSERVATIO Vendor Total: 254.27 10/8/2024 10/8/2024 10/8/2024
FINANCE - 7/1/23 TO 09/30/23 FEE REPORT Warr Bank Acct - Warrants Bank Account 10082024 Invoice 10/8/2024 254.27 0.00 0.00 0.00 254.27 No

0.00 0.00
Units
FINANCE - 7/1/23 TO 09/30/23 FEE 0.00
REPORT
Item Description
254.27
Price Amount Tax

0.00 254.27
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2053 S.M.I.P. 254.27 100.00%
Vendor: DEP09 - DEPARTMENT OF JUSTICE Vendor Total: 343.00 9/6/2024 9/6/2024 9/6/2024
PD- FINGERPRINT APPS Warr Bank Acct - Warrants Bank Account 761237 Invoice 9/6/2024 343.00 0.00 0.00 0.00 343.00
No

0.00 0.00
Units
PD- FINGERPRINT APPS 0.00
Item Description
343.00
Price Amount Tax

0.00 343.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 343.00 100.00% Vendor: ERE01 - ER ELECTRIC & MECHANICAL Vendor Total: 2,458.65 7/19/2024 7/19/2024 7/19/2024
WWTP - AERZEN AIR BLOWER Warr Bank Acct - Warrants Bank Account 1541 Invoice 7/19/2024 625.00 0.00 0.00 0.00 625.00
No

0.00 0.00
Units
WWTP - AERZEN AIR BLOWER 0.00
Item Description
625.00
Price Amount Tax

0.00 625.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 625.00 100.00%
12 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 13 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/24/2024 9/24/2024 9/24/2024
WWTP - PASADERA PLANT PIONEER MEG & Warr Bank Acct - Warrants Bank Account

ALL TEST
1588 Invoice 9/24/2024 864.90 0.00 0.00 0.00 864.90
No

0.00 0.00
Units
WWTP - PASADERA PLANT PIONEER 0.00

MEG & ALL TEST
Item Description
864.90
Price Amount Tax

0.00 864.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 864.90 100.00%
10/4/2024 10/4/2024 10/4/2024
WWTP - GULARTE - MYERS SUBMERSIBLE Warr Bank Acct - Warrants Bank Account PUMP
1594 Invoice 10/4/2024 968.75 0.00 0.00 0.00 968.75
No

0.00 0.00
Units
WWTP - GULARTE - MYERS SUBMERSIBLE 0.00
PUMP
Item Description
968.75
Price Amount Tax

0.00 968.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 968.75 100.00%
Vendor: ERN01 - ERNEST PACKAGING SOLUTION Vendor Total: 1,068.72 10/3/2024 10/3/2024 10/3/2024
P&R-FRESH WAVE 3D URINAL SCREEN Warr Bank Acct - Warrants Bank Account MANGO
91032353 Invoice 10/3/2024 1,068.72 0.00 0.00 0.00 1,068.72 No

0.00 0.00
Units
P&R-FRESH WAVE 3D URINAL SCREEN 0.00
MANGO
Item Description
534.36
Price Amount Tax

0.00 534.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 534.36 100.00%

0.00 0.00
Units
P&R-FRESH WAVE 3D URINAL SCREEN 0.00
MANGO
Item Description
534.36
Price Amount Tax

0.00 534.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 534.36 100.00%
Vendor: FED01 - FEDERAL EXPRESS CORP. Vendor Total: 34.09 10/4/2024 10/4/2024 10/4/2024
FIRE - ACCT#:1162-2661-8 GOUND SERVICE Warr Bank Acct - Warrants Bank Account 8-641-26852 Invoice 10/4/2024 34.09 0.00 0.00 0.00 34.09 No

0.00 0.00
Units
FIRE - ACCT#:1162-2661-8 GOUND 0.00

SERVICE
Item Description

34.09 Price Amount Tax

0.00 34.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1200 Office Supplies & Postage 34.09 100.00%
Vendor: GLS01 - GROMATICI LAND SURVEYING INC Vendor Total: 44.83 10/8/2024 10/8/2024 10/8/2024
P&R-CHECK REQUEST-BUSINESS LICENSE Warr Bank Acct - Warrants Bank Account

OVERPAYMENT
10082024 Invoice 10/8/2024 44.83 0.00 0.00 0.00 44.83
No
13 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 14 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-CHECK REQUEST-BUSINESS LICENSE 0.00

OVERPAYMENT
Item Description

44.83 Price Amount Tax

0.00 44.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2259 Business License Ovrpmt 44.83 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 1,613.37 9/20/2024 9/20/2024 9/20/2024
PW - VP 50:1 FUEL 128OZ Warr Bank Acct - Warrants Bank Account 1167119 Invoice 9/20/2024 50.55 0.00 0.00 0.00 50.55
No

0.00 0.00
Units
PW - VP 50:1 FUEL 128OZ 0.00
Item Description

50.55 Price Amount Tax

0.00 50.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 50.55 100.00%
9/20/2024 9/20/2024 9/20/2024
WATER - 1/2 X 5 BRASS NIPPLE Warr Bank Acct - Warrants Bank Account 1167157 Invoice 9/20/2024 126.22 0.00 0.00 0.00 126.22
No

0.00 0.00
Units
WATER - 1/2 X 5 BRASS NIPPLE 0.00
Item Description
126.22
Price Amount Tax

0.00 126.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 126.22 100.00%
9/23/2024 9/23/2024 9/23/2024
PW - TRASH BADS DRWG 33G 48PK Warr Bank Acct - Warrants Bank Account 1167332 Invoice 9/23/2024 401.20 0.00 0.00 0.00 401.20
No

0.00 0.00
Units
PW - TRASH BADS DRWG 33G 48PK 0.00
Item Description
401.20
Price Amount Tax

0.00 401.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 401.20 100.00%
9/23/2024 9/23/2024 9/23/2024
P&R- LIME-RUST REMOV28OZ CLR Warr Bank Acct - Warrants Bank Account 1167393 Invoice 9/23/2024 31.61 0.00 0.00 0.00 31.61
No

0.00 0.00
Units
P&R- LIME-RUST REMOV28OZ CLR 0.00
Item Description

31.61 Price Amount Tax

0.00 31.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 31.61 100.00%
9/23/2024 9/23/2024 9/23/2024
PW- 4-1/2X1/4X7/8 T-27 Warr Bank Acct - Warrants Bank Account 1167406 Invoice 9/23/2024 25.38 0.00 0.00 0.00 25.38
No

0.00 0.00
Units
PW- 4-1/2X1/4X7/8 T-27 0.00
Item Description

25.38 Price Amount Tax

0.00 25.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 25.38 100.00%
9/23/2024 9/23/2024 9/23/2024
WWTP - JET CLEAN NOZZLE BRASS Warr Bank Acct - Warrants Bank Account 1167409 Invoice 9/23/2024 16.51 0.00 0.00 0.00 16.51
No
14 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 15 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - JET CLEAN NOZZLE BRASS 0.00
Item Description

16.51 Price Amount Tax

0.00 16.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 16.51 100.00%
9/24/2024 9/24/2024 9/24/2024
WWTP - LUBE LOCK EASE 3OZ Warr Bank Acct - Warrants Bank Account 1167506 Invoice 9/24/2024 17.38 0.00 0.00 0.00 17.38
No

0.00 0.00
Units
WWTP - LUBE LOCK EASE 3OZ 0.00
Item Description

17.38 Price Amount Tax

0.00 17.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 17.38 100.00%
9/25/2024 9/25/2024 9/25/2024
PW - SPANNERFLANGE NUT KIT Warr Bank Acct - Warrants Bank Account 1167554 Invoice 9/25/2024 16.29 0.00 0.00 0.00 16.29
No

0.00 0.00
Units
PW - SPANNERFLANGE NUT KIT 0.00
Item Description

16.29 Price Amount Tax

0.00 16.29
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 16.29 100.00%
9/25/2024 9/25/2024 9/25/2024
P&R-#10 ALUM SCOOP SHOVEL Warr Bank Acct - Warrants Bank Account 1167587 Invoice 9/25/2024 99.32 0.00 0.00 0.00 99.32
No

0.00 0.00
Units
P&R-#10 ALUM SCOOP SHOVEL 0.00
Item Description

99.32 Price Amount Tax

0.00 99.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 99.32 100.00%
9/25/2024 9/25/2024 9/25/2024
P&R-SLIDE BOLT LATCH BLACK Warr Bank Acct - Warrants Bank Account 1167606 Invoice 9/25/2024 9.78 0.00 0.00 0.00 9.78
No

0.00 0.00
Units
P&R-SLIDE BOLT LATCH BLACK 0.00
Item Description

9.78 Price Amount Tax

0.00 9.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 9.78 100.00%
9/25/2024 9/25/2024 9/25/2024
PW- CLOTH DUSTING YELLOW 2PK Warr Bank Acct - Warrants Bank Account 1167627 Invoice 9/25/2024 6.51 0.00 0.00 0.00 6.51
No

0.00 0.00
Units
PW- CLOTH DUSTING YELLOW 2PK 0.00
Item Description

6.51 Price Amount Tax

0.00 6.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 6.51 100.00%
9/26/2024 9/26/2024 9/26/2024
P&R-FOLDING EARMUFF BLACK Warr Bank Acct - Warrants Bank Account 1167695 Invoice 9/26/2024 25.00 0.00 0.00 0.00 25.00
No

0.00 0.00
Units
P&R-FOLDING EARMUFF BLACK 0.00
Item Description

25.00 Price Amount Tax

0.00 25.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 25.00 100.00%
15 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 16 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/26/2024 9/26/2024 9/26/2024
PW- SOLO PUMP SPRAYER 3 GALLON Warr Bank Acct - Warrants Bank Account 1167779 Invoice 9/26/2024 83.69 0.00 0.00 0.00 83.69
No

0.00 0.00
Units
PW- SOLO PUMP SPRAYER 3 GALLON 0.00
Item Description

83.69 Price Amount Tax

0.00 83.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 83.69 100.00%
9/27/2024 9/27/2024 9/27/2024
P&R-TINGELY BROWN PVC KNEE BOOT -9 Warr Bank Acct - Warrants Bank Account 1167815 Invoice 9/27/2024 78.71 0.00 0.00 0.00 78.71
No

0.00 0.00
Units
P&R-TINGELY BROWN PVC KNEE BOOT -9 0.00
Item Description

39.35 Price Amount Tax

0.00 39.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 39.35 100.00%

0.00 0.00
Units
P&R-TINGELY BROWN PVC KNEE BOOT -9 0.00
Item Description

39.36 Price Amount Tax

0.00 39.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 39.36 100.00%
9/27/2024 9/27/2024 9/27/2024
P&R-JOURNEYMAN JACKET YELLOW - 3XL Warr Bank Acct - Warrants Bank Account 1167828 Invoice 9/27/2024 39.13 0.00 0.00 0.00 39.13
No

0.00 0.00
Units
P&R-JOURNEYMAN JACKET YELLOW … 0.00
Item Description

39.13 Price Amount Tax

0.00 39.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 39.13 100.00%
9/27/2024 9/27/2024 9/27/2024
P&R-GENERAL KEY Warr Bank Acct - Warrants Bank Account
1167845 Invoice 9/27/2024 2.16 0.00 0.00 0.00 2.16
No

0.00 0.00
Units
P&R-GENERAL KEY 0.00
Item Description

2.16 Price Amount Tax

0.00 2.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 2.16 100.00%
9/27/2024 9/27/2024 9/27/2024
WATER - RUST REFORMER SPRAY 10OZ Warr Bank Acct - Warrants Bank Account 1167846 Invoice 9/27/2024 21.73 0.00 0.00 0.00 21.73
No

0.00 0.00
Units
WATER - RUST REFORMER SPRAY 10OZ 0.00
Item Description

21.73 Price Amount Tax

0.00 21.73
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 21.73 100.00%
9/30/2024 9/30/2024 9/30/2024
PW - TRASH BAG CNCH33GL 20CT Warr Bank Acct - Warrants Bank Account 1168030 Invoice 9/30/2024 63.01 0.00 0.00 0.00 63.01
No

0.00 0.00
Units
PW - TRASH BAG CNCH33GL 20CT 0.00
Item Description

63.01 Price Amount Tax

0.00 63.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 63.01 100.00%
16 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 17 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/30/2024 9/30/2024 9/30/2024
P&R-ROLLER FRAME 9''5 WIRE Warr Bank Acct - Warrants Bank Account 1168045 Invoice 9/30/2024 20.19 0.00 0.00 0.00 20.19
No

0.00 0.00
Units
P&R-ROLLER FRAME 9''5 WIRE 0.00
Item Description

20.19 Price Amount Tax

0.00 20.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 20.19 100.00%
9/30/2024 9/30/2024 9/30/2024
P&R- SUPER DOO-Z TRAY SET 3PC Warr Bank Acct - Warrants Bank Account 1168082 Invoice 9/30/2024 15.21 0.00 0.00 0.00 15.21
No

0.00 0.00
Units
P&R- SUPER DOO-Z TRAY SET 3PC 0.00
Item Description

15.21 Price Amount Tax

0.00 15.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 15.21 100.00%
10/2/2024 10/2/2024 10/2/2024
WATER- BALL VLV 600IPS FIP 1/2'' Warr Bank Acct - Warrants Bank Account 1168290 Invoice 10/2/2024 20.86 0.00 0.00 0.00 20.86
No

0.00 0.00
Units
WATER- BALL VLV 600IPS FIP 1/2'' 0.00
Item Description

20.86 Price Amount Tax

0.00 20.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 20.86 100.00%
10/2/2024 10/2/2024 10/2/2024
PW- TORX SKT SET 1/4 & 3/8'' 12P Warr Bank Acct - Warrants Bank Account 1168353 Invoice 10/2/2024 48.92 0.00 0.00 0.00 48.92
No

0.00 0.00
Units
PW- TORX SKT SET 1/4 & 3/8'' 12P 0.00
Item Description

48.92 Price Amount Tax

0.00 48.92
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 48.92 100.00%
10/2/2024 10/2/2024 10/2/2024
WATER - SFTY GLS - YLW FOG ANTI SCRA Warr Bank Acct - Warrants Bank Account 1168384 Invoice 10/2/2024 62.48 0.00 0.00 0.00 62.48
No

0.00 0.00
Units
WATER - SFTY GLS - YLW FOG ANTI SCRA 0.00
Item Description

62.48 Price Amount Tax

0.00 62.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 62.48 100.00%
10/3/2024 10/3/2024 10/3/2024
PW- CM 2CYCLE OIL FS 2.6OZ Warr Bank Acct - Warrants Bank Account 1168395 Invoice 10/3/2024 6.50 0.00 0.00 0.00 6.50
No

0.00 0.00
Units
PW- CM 2CYCLE OIL FS 2.6OZ 0.00
Item Description

6.50 Price Amount Tax

0.00 6.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 6.50 100.00%
10/3/2024 10/3/2024 10/3/2024
PW - WIRE BRUSH 7''L Warr Bank Acct - Warrants Bank Account 1168451 Invoice 10/3/2024 60.85 0.00 0.00 0.00 60.85
No
17 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 18 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - WIRE BRUSH 7''L 0.00
Item Description

60.85 Price Amount Tax

0.00 60.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 60.85 100.00%
10/3/2024 10/3/2024 10/3/2024
P&R- FASTBACK MULTIFUNCTION FLIP KNIFE Warr Bank Acct - Warrants Bank Account 1168474 Invoice 10/3/2024 264.18 0.00 0.00 0.00 264.18
No

0.00 0.00
Units
P&R- FASTBACK MULTIFUNCTION FLIP 0.00
KNIFE
Item Description

88.06 Price Amount Tax

0.00 88.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 88.06 100.00%

0.00 0.00
Units
P&R- FASTBACK MULTIFUNCTION FLIP 0.00
KNIFE
Item Description

88.06 Price Amount Tax

0.00 88.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 88.06 100.00%

0.00 0.00
Units
P&R- FASTBACK MULTIFUNCTION FLIP 0.00
KNIFE
Item Description

88.06 Price Amount Tax

0.00 88.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 88.06 100.00%
Vendor: HAG02 - HARRY E. HAGEN TREASURER- Vendor Total: 92.50 7/1/2024 7/1/2024 7/1/2024
FINANCE - H - POSSESSORY INTEREST Warr Bank Acct - Warrants Bank Account 2024-20245004030-1 Invoice 7/1/2024 92.50 0.00 0.00 0.00 92.50 No

0.00 0.00
Units
FINANCE - H - POSSESSORY INTEREST 0.00
Item Description

92.50 Price Amount Tax

0.00 92.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 92.50 100.00%
Vendor: HEA03 - HEALTH EQUITY Vendor Total: 110.00
9/16/2024 9/16/2024 9/16/2024
FINANCE - VISA CARD PAYMENTS - HCFSA Warr Bank Acct - Warrants Bank Account 2024
INV6981450 Invoice 9/16/2024 35.00 0.00 0.00 0.00 35.00 No

0.00 0.00
Units
FINANCE - VISA CARD PAYMENTS - 0.00
HCFSA 2024
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0400 Medical Insurance 35.00 100.00%
9/25/2024 9/25/2024 9/25/2024
FINANCE-ACCT#:3052457 - HC FSA ADMIN Warr Bank Acct - Warrants Bank Account FEE-SEPT 2024
INV7014894 Invoice 9/25/2024 75.00 0.00 0.00 0.00 75.00 No
18 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 19 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - HC FSA ADMIN FEE - SEPT 0.00
2024
Item Description

75.00 Price Amount Tax

0.00 75.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0400 Medical Insurance 75.00 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 2,786.65 9/30/2024 9/30/2024 9/30/2024
FIRE- ACCT#:1197 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211527 Invoice 9/30/2024 132.99 0.00 0.00 0.00 132.99
No

0.00 0.00
Units
FIRE- ACCT#:1197 FUEL CHARGES 0.00
Item Description
132.99
Price Amount Tax

0.00 132.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 132.99 100.00%
9/30/2024 9/30/2024 9/30/2024
WATER - ACCT#:1202 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211529 Invoice 9/30/2024 263.53 0.00 0.00 0.00 263.53
No

0.00 0.00
Units
WATER - ACCT#:1202 FUEL CHARGES 0.00
Item Description
263.53
Price Amount Tax

0.00 263.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 263.53 100.00%
9/30/2024 9/30/2024 9/30/2024
WWTP - ACCT#:1207 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211530 Invoice 9/30/2024 146.31 0.00 0.00 0.00 146.31
No

0.00 0.00
Units
WWTP - ACCT#:1207 FUEL CHARGES 0.00
Item Description
146.31
Price Amount Tax

0.00 146.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1560 Fuel & lubricants 146.31 100.00%
10/10/2024 10/10/2024 10/10/2024
PW - ACCT#:1208 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211531 Invoice 10/10/2024 359.87 0.00 0.00 0.00 359.87
No

0.00 0.00
Units
PW - ACCT#:1208 FUEL CHARGES 0.00
Item Description
359.87
Price Amount Tax

0.00 359.87
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 359.87 100.00%
9/30/2024 9/30/2024 9/30/2024
P&R- ACCT#:1228 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211538 Invoice 9/30/2024 445.39 0.00 0.00 0.00 445.39
No

0.00 0.00
Units
P&R- ACCT#:1228 FUEL CHARGES 0.00
Item Description
445.39
Price Amount Tax

0.00 445.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 445.39 100.00%
9/30/2024 9/30/2024 9/30/2024
PD - ACCT#:1280 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 211547 Invoice 9/30/2024 1,438.56 0.00 0.00 0.00 1,438.56 No
19 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 20 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD - ACCT#:1280 FUEL CHARGES 0.00
Item Description
1,438.56
Price Amount Tax

0.00 1,438.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 1,438.56 100.00%
Vendor: ICO01 - ICONIX WATERWORKS (US) IN Vendor Total: 247.36 9/20/2024 9/20/2024 9/20/2024
WATER - 1/2''X4'' 304 SS NIPPLE Warr Bank Acct - Warrants Bank Account U2416040401 Invoice 9/20/2024 127.73 0.00 0.00 0.00 127.73 No

0.00 0.00
Units
WATER - 1/2''X4'' 304 SS NIPPLE 0.00
Item Description
127.73
Price Amount Tax

0.00 127.73
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 127.73 100.00%
9/26/2024 9/26/2024 9/26/2024
P&R- XL LIFT VIZ-PRO BOMBER JACKET Warr Bank Acct - Warrants Bank Account U2416041380 Invoice 9/26/2024 119.63 0.00 0.00 0.00 119.63 No

0.00 0.00
Units
P&R- XL LIFT VIZ-PRO BOMBER JACKET 0.00
Item Description

59.81 Price Amount Tax

0.00 59.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 59.81 100.00%

0.00 0.00
Units
P&R- XL LIFT VIZ-PRO BOMBER JACKET 0.00
Item Description

59.82 Price Amount Tax

0.00 59.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 59.82 100.00%
Vendor: INT09 - INTERSTATE BATTERIES OF C Vendor Total: 404.04 6/4/2024 6/4/2024 6/4/2024
P&R- SRM-24 Warr Bank Acct - Warrants Bank Account
10028565 Invoice 6/4/2024 137.83 0.00 0.00 0.00 137.83
No

0.00 0.00
Units
P&R- SRM-24 0.00
Item Description
137.83
Price Amount Tax

0.00 137.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1400 Equipment Maintenance 137.83 100.00%
9/24/2024 9/24/2024 9/24/2024
PD - MTX-65 ATCORE Warr Bank Acct - Warrants Bank Account 10033625 Invoice 9/24/2024 266.21 0.00 0.00 0.00 266.21 No

0.00 0.00
Units
PD - MTX-65 ATCORE - CAR BATTERY 0.00
Item Description
266.21
Price Amount Tax

0.00 266.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1460 Vehicle Maintenance 266.21 100.00%
Vendor: ITB01 - INDUSTRIAL TRUCK BODIES Vendor Total: 7,727.73 10/4/2024 10/4/2024 10/4/2024
PW - REPAIR LABOR - FORD F350/2016 LIC: Warr Bank Acct - Warrants Bank Account 1503276
24-17689 Invoice 10/4/2024 7,727.73 0.00 0.00 0.00 7,727.73 No
20 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 21 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - REPAIR LABOR - FORD F350/2016 0.00
LIC: 1503276
Item Description
7,727.73
Price Amount Tax

0.00 7,727.73
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1460 Vehicle Maintenance 7,727.73 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 15,213.31 10/1/2024 10/1/2024 10/1/2024
ADM - MICROSOFTT LICENSES - OCT 2024 Warr Bank Acct - Warrants Bank Account 13965 Invoice 10/1/2024 2,446.70 0.00 0.00 0.00 2,446.70 No

0.00 0.00
Units
ADM - MICROSOFTT LICENSES - OC… 0.00
Item Description
2,446.70
Price Amount Tax

0.00 2,446.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 2,446.70 100.00% 10/1/2024 10/1/2024 10/1/2024
ADM - IT SERVICES - OCT 2024 Warr Bank Acct - Warrants Bank Account 14064 Invoice 10/1/2024 12,766.61 0.00 0.00 0.00 12,766.61 No

0.00 0.00
Units
ADM - IT SERVICES - OCT 2024 0.00
Item Description
12,766.61
Price Amount Tax

0.00 12,766.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 12,766.61 100.00% Vendor: J&E01 - J&E CLEANING Vendor Total: 5,310.00
8/31/2024 8/31/2024 8/31/2024
ADM - CLEANING Warr Bank Acct - Warrants Bank Account
47391 Invoice 8/31/2024 2,250.00 0.00 0.00 0.00 2,250.00 No

0.00 0.00
Units
ADMIN 0.00
Item Description
297.75
Price Amount Tax

0.00 297.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 297.75 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description
284.05
Price Amount Tax

0.00 284.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 284.05 100.00%

0.00 0.00
Units
RECREATION 0.00
Item Description
126.99
Price Amount Tax

0.00 126.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 126.99 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description
1,046.63
Price Amount Tax

0.00 1,046.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1,046.63 100.00%
21 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 22 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
NON DEPARTMENT 0.00
Item Description

24.06 Price Amount Tax

0.00 24.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 24.06 100.00%

0.00 0.00
Units
BUILDING AND PLANNING 0.00
Item Description
220.56
Price Amount Tax

0.00 220.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 220.56 100.00%

0.00 0.00
Units
PUBLIC WORKS 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 124.98 100.00%

0.00 0.00
Units
PUBLIC WORKS 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 124.98 100.00%
9/27/2024 9/27/2024 9/27/2024
ADM-SENIOR CENTER CLEANING SERVICES- Warr Bank Acct - Warrants Bank Account SEPT 2024
47449 Invoice 9/27/2024 410.00 0.00 0.00 0.00 410.00
No

0.00 0.00
Units
CV2&3 0.00
Item Description
410.00
Price Amount Tax

0.00 410.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2166 Activity 410.00 100.00%
9/27/2024 9/27/2024 9/27/2024
ADM - CLEANING Warr Bank Acct - Warrants Bank Account
47469 Invoice 9/27/2024 2,250.00 0.00 0.00 0.00 2,250.00 No

0.00 0.00
Units
ADM - CLEANING 0.00
Item Description
297.75
Price Amount Tax

0.00 297.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 297.75 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description
284.05
Price Amount Tax

0.00 284.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 284.05 100.00%

0.00 0.00
Units
RECREATION DEPARTMENT 0.00
Item Description
126.99
Price Amount Tax

0.00 126.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 126.99 100.00%
22 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 23 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING 0.00
Item Description
1,046.63
Price Amount Tax

0.00 1,046.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1,046.63 100.00%

0.00 0.00
Units
NON-DEPARTMENTAL 0.00
Item Description

24.06 Price Amount Tax

0.00 24.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 24.06 100.00%

0.00 0.00
Units
BUILDING AND PLANNING 0.00
Item Description
220.56
Price Amount Tax

0.00 220.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 220.56 100.00%

0.00 0.00
Units
PUBLIC WORKS 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 124.98 100.00%

0.00 0.00
Units
PUBLIC WORKS 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 124.98 100.00%
10/9/2024 10/9/2024 10/9/2024
PD - SEPTEMBER CLEANING SERVICE Warr Bank Acct - Warrants Bank Account 47471 Invoice 10/9/2024 400.00 0.00 0.00 0.00 400.00
No

0.00 0.00
Units
PD - SEPTEMBER CLEANING SERVICE 0.00
Item Description
400.00
Price Amount Tax

0.00 400.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 400.00 100.00%
Vendor: JAC02 - JACK'S ALL AMERICAN PLUM Vendor Total: 1,120.00 10/7/2024 10/7/2024 10/7/2024
P&R- LABOR RATE CHARGED FO… Warr Bank Acct - Warrants Bank Account 10543529 Invoice 10/7/2024 1,120.00 0.00 0.00 0.00 1,120.00 No

0.00 0.00
Units
P&R- LABOR RATE CHARGED FOR 0.00

TECHNICIAN
Item Description
1,120.00
Price Amount Tax

0.00 1,120.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1,120.00 100.00%
Vendor: JAI01 - MIGUEL JAIMES Vendor Total: 2,603.02
10/8/2024 10/8/2024 10/8/2024
FINANCE - CHECK REQUEST - PAYMENT Warr Bank Acct - Warrants Bank Account OCTOBER 2024
10082024 Invoice 10/8/2024 2,603.02 0.00 0.00 0.00 2,603.02 No
23 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 24 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - CHECK REQUEST - PAYMENT 0.00
OCTOBER 2024
Item Description
2,603.02
Price Amount Tax

0.00 2,603.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-0450 Other Benefits 2,603.02 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 230.00
10/5/2024 10/5/2024 10/5/2024
ADM - 330 LAS FLORES DRIVE Warr Bank Acct - Warrants Bank Account PC7219 Invoice 10/5/2024 230.00 0.00 0.00 0.00 230.00
No

0.00 0.00
Units
PLAN CHECK SERVICES - SEPT 2024 0.00
Item Description
230.00
Price Amount Tax

0.00 230.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 230.00 100.00%
Vendor: JBM01 - JUAN BRIBIESCA ALCALA Vendor Total: 70.00 9/17/2024 9/17/2024 9/17/2024
PD - CAR WASH AND DETAIL - CHEVY TAHOE, Warr Bank Acct - Warrants Bank Account UNIT 22-01
33 Invoice 9/17/2024 70.00 0.00 0.00 0.00 70.00
No

0.00 0.00
Units
PD - CAR WASH AND DETAIL - CHEVY 0.00
TAHOE, UNIT 22-01
Item Description

70.00 Price Amount Tax

0.00 70.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 70.00 100.00%
Vendor: LOP02 - JUAN JOSE LOPEZ Vendor Total: 500.00
10/8/2024 10/8/2024 10/8/2024
P&R- CHECK REQUEST Warr Bank Acct - Warrants Bank Account 10082024 Invoice 10/8/2024 500.00 0.00 0.00 0.00 500.00 No

0.00 0.00
Units
P&R- REFUNDABLE CLEANING DEPOSIT - 0.00

AUDITORIUM
Item Description
500.00
Price Amount Tax

0.00 500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2044 Auditorium/Park Deposits 500.00 100.00%
Vendor: MED01 - FRANK MEDINA Vendor Total: 1,124.14
9/17/2024 9/17/2024 9/17/2024
FINANCE - CHECK REQUEST - MILEAGE & Warr Bank Acct - Warrants Bank Account MEALS
09172024 Invoice 9/17/2024 1,124.14 0.00 0.00 0.00 1,124.14 No

0.00 0.00
Units
POST SUPERVISORY COURSE 10/14- 0.00
10/25/24
Item Description
1,124.14
Price Amount Tax

0.00 1,124.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 1,124.14 100.00% Vendor: NOL01 - NO LIMIT TIRE INC. Vendor Total: 479.10 9/19/2024 9/19/2024 9/19/2024
PW - CAR TRAILER ALL TIRES Warr Bank Acct - Warrants Bank Account 49205 Invoice 9/19/2024 479.10 0.00 0.00 0.00 479.10
No
24 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 25 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - CAR TRAILER ALL TIRES 0.00
Item Description
479.10
Price Amount Tax

0.00 479.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1460 Vehicle Maintenance 479.10 100.00%
Vendor: NVI01 - NVIRO Vendor Total: 1,075.00
9/13/2024 9/13/2024 9/13/2024
WATER - ON SITE RECALIBRATE Warr Bank Acct - Warrants Bank Account 4220 Invoice 9/13/2024 1,075.00 0.00 0.00 0.00 1,075.00 No

0.00 0.00
Units
STATE WATER FLOW METER 0.00

INTERGRATION
Item Description
1,075.00
Price Amount Tax

0.00 1,075.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,075.00 100.00%
Vendor: PAC01 - PACIFIC GAS & ELECTRIC Vendor Total: 15,786.58 9/30/2024 9/30/2024 9/30/2024
FINANCE - ACCT#:0406686538-9 Warr Bank Acct - Warrants Bank Account 04066865389-09302024 Invoice 9/30/2024 1,272.74 0.00 0.00 0.00 1,272.74 No

0.00 0.00
Units
FINANCE - ACCT#:0406686538-9 0.00
Item Description
1,272.74
Price Amount Tax

0.00 1,272.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 1,272.74 100.00%
9/24/2024 9/24/2024 9/24/2024
P&R- ACCT#:0473982393-0 Warr Bank Acct - Warrants Bank Account 04739823930-09242024 Invoice 9/24/2024 108.53 0.00 0.00 0.00 108.53 No

0.00 0.00
Units
P&R- ACCT#:0473982393-0 0.00
Item Description
108.53
Price Amount Tax

0.00 108.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 108.53 100.00%
9/26/2024 9/26/2024 9/26/2024
PW - ACCT#:3472146148-0 Warr Bank Acct - Warrants Bank Account 34721461480-09262024 Invoice 9/26/2024 1,393.82 0.00 0.00 0.00 1,393.82 No

0.00 0.00
Units
PW - ACCT#:3472146148-0 0.00
Item Description
1,393.82
Price Amount Tax

0.00 1,393.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 1,393.82 100.00%
9/30/2024 9/30/2024 9/30/2024
FINANCE - ACCT#:3731491075-5 Warr Bank Acct - Warrants Bank Account 37314910755-09302024 Invoice 9/30/2024 144.55 0.00 0.00 0.00 144.55 No

0.00 0.00
Units
FINANCE - ACCT#:3731491075-5 0.00
Item Description
144.55
Price Amount Tax

0.00 144.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 144.55 100.00%
9/24/2024 9/24/2024 9/24/2024
PW - ACCT#:3849410881-4 Warr Bank Acct - Warrants Bank Account 38494108814-09242024 Invoice 9/24/2024 7,719.37 0.00 0.00 0.00 7,719.37 No
25 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 26 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:3849410881-4 0.00
Item Description
7,719.37
Price Amount Tax

0.00 7,719.37
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 7,719.37 100.00%
9/25/2024 9/25/2024 9/25/2024
PW - 5402032064-1 Warr Bank Acct - Warrants Bank Account 54020320641-09252024 Invoice 9/25/2024 3,024.06 0.00 0.00 0.00 3,024.06 No

0.00 0.00
Units
PW - 5402032064-1 0.00
Item Description
3,024.06
Price Amount Tax

0.00 3,024.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 3,024.06 100.00%
9/20/2024 9/20/2024 9/20/2024
PW - ACCT#:5783036442-8 Warr Bank Acct - Warrants Bank Account 57830364428-09202024 Invoice 9/20/2024 2,117.43 0.00 0.00 0.00 2,117.43 No

0.00 0.00
Units
PW - ACCT#:5783036442-8 0.00
Item Description
241.69
Price Amount Tax

0.00 241.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 241.69 100.00%

0.00 0.00
Units
PW - ACCT#:5783036442-8 0.00
Item Description
1,875.74
Price Amount Tax

0.00 1,875.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 1,875.74 100.00%
9/25/2024 9/25/2024 9/25/2024
PW- ACCT#:9169445095-7 Warr Bank Acct - Warrants Bank Account 91694450957-09252024 Invoice 9/25/2024 6.08 0.00 0.00 0.00 6.08 No

0.00 0.00
Units
PW- ACCT#:9169445095-7 0.00
Item Description

6.08 Price Amount Tax

0.00 6.08
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1000 Utilities 6.08 100.00%
Vendor: PER02 - PERRY'S ELECTRIC MOTORS I Vendor Total: 5,406.63 10/3/2024 10/3/2024 10/3/2024
WWTP - 3HP 3450RPM 3PH MYERS PUMP Warr Bank Acct - Warrants Bank Account 27803 Invoice 10/3/2024 5,406.63 0.00 0.00 0.00 5,406.63 No

0.00 0.00
Units
WWTP - 3HP 3450RPM 3PH MYERS 0.00
PUMP
Item Description
5,406.63
Price Amount Tax

0.00 5,406.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 5,406.63 100.00%
Vendor: POL02 - POLYDYNE INC. Vendor Total: 4,271.64
3/11/2024 3/11/2024 3/11/2024
WWTP - WE -1289 CLARIFLOC WE-1289 Warr Bank Acct - Warrants Bank Account 1816147 Invoice 3/11/2024 4,271.64 0.00 0.00 0.00 4,271.64 No
26 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 27 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - WE -1289 CLARIFLOC WE-1289 0.00
Item Description
4,271.64
Price Amount Tax

0.00 4,271.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 4,271.64 100.00% Vendor: QUA04 - QUADIENT LEASING USA, INC Vendor Total: 1,833.52 9/17/2024 9/17/2024 9/17/2024
FINANCE - LEASE PAYMENT Warr Bank Acct - Warrants Bank Account Q1466352 Invoice 9/17/2024 1,833.52 0.00 0.00 0.00 1,833.52 No

0.00 0.00
Units
FINANCE - LEASE PAYMENT 0.00
Item Description
916.76
Price Amount Tax

0.00 916.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-4150 Lease Purchase 916.76 100.00%

0.00 0.00
Units
FINANCE - LEASE PAYMENT 0.00
Item Description
916.76
Price Amount Tax

0.00 916.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-4150 Lease Purchase 916.76 100.00%
Vendor: QUI06 - QUINN RENTAL SERVICE INC. Vendor Total: 2,610.14 4/25/2024 4/25/2024 4/25/2024
WWTP - PARTS & LABOR - PERFORM PM 2 & Warr Bank Acct - Warrants Bank Account 5 WON10022294 Invoice 4/25/2024 2,610.14 0.00 0.00 0.00 2,610.14 No

0.00 0.00
Units
EMERGENCY GENERATORS 0.00
Item Description
2,610.14
Price Amount Tax

0.00 2,610.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,610.14 100.00%
Vendor: SAT01 - SATCOM GLOBAL FZE Vendor Total: 114.42
10/1/2024 10/1/2024 10/1/2024
ADM - IRIDUM SIM CARD (X2) Warr Bank Acct - Warrants Bank Account AS10240504 Invoice 10/1/2024 114.42 0.00 0.00 0.00 114.42 No

0.00 0.00
Units
ADM - IRIDUM SIM CARD (X2) 0.00
Item Description

57.21 Price Amount Tax

0.00 57.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 57.21 100.00%

0.00 0.00
Units
ADM - IRIDUM SIM CARD (X2) 0.00
Item Description

57.21 Price Amount Tax

0.00 57.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1150 Communications 57.21 100.00%
Vendor: SMI01 - SMITH PIPE & SUPPLY Vendor Total: 262.14 6/11/2024 6/11/2024 6/11/2024
P&R-ROUNDUP 6.8# QUIK PRO DRY Warr Bank Acct - Warrants Bank Account 4151978 Invoice 6/11/2024 262.14 0.00 0.00 0.00 262.14
No
27 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 28 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R-ROUNDUP 6.8# QUIK PRO DRY 0.00
Item Description
262.14
Price Amount Tax

0.00 262.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1550 Operating Supplies & Exp. 262.14 100.00%
Vendor: SMO01 - SMOOTH INC. Vendor Total: 55,695.23
9/30/2024 9/30/2024 9/30/2024
ADM - TRANSIT MAINTENANCE - SEPT 2024 Warr Bank Acct - Warrants Bank Account 17-2381 Invoice 9/30/2024 4,795.36 0.00 0.00 0.00 4,795.36 No

0.00 0.00
Units
ADM - TRANSIT MAINTENANCE - SEPT 0.00
2024
Item Description
4,795.36
Price Amount Tax

0.00 4,795.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1400 Equipment Maintenance 4,795.36 100.00%
9/30/2024 9/30/2024 9/30/2024
ADM - TRANSIT SERVICES - SEP 2024 Warr Bank Acct - Warrants Bank Account 17-2386 Invoice 9/30/2024 50,697.07 0.00 0.00 0.00 50,697.07 No

0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
55,923.91
Price Amount Tax

0.00 55,923.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2354 Purchased Transportation 55,923.91 100.00%

0.00 0.00
Units
LESS FARES & PASSES 0.00
Item Description
-6,025.77
Price Amount Tax

0.00 -6,025.77
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-3511 Fare Revenues -6,025.77 100.00%

0.00 0.00
Units
BUS SUBSTITION 0.00
Item Description
798.93
Price Amount Tax

0.00 798.93
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2200 Equipment Rental 798.93 100.00%
10/4/2024 10/4/2024 10/4/2024
ADM - 2 VEHICLES TRANSPORATING SENIORS Warr Bank Acct - Warrants Bank Account 17-2388 Invoice 10/4/2024 202.80 0.00 0.00 0.00 202.80
No

0.00 0.00
Units
TRANSIT SPECIAL SERVICES - 10/4/24 0.00
Item Description
202.80
Price Amount Tax

0.00 202.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2354 Purchased Transportation 202.80 100.00%
Vendor: SOU01 - SOUTHERN CALIFORNIA GAS Vendor Total: 225.82 9/26/2024 9/26/2024 9/26/2024
P&R - ACCT#:094 514 6341 9 Warr Bank Acct - Warrants Bank Account 09451463419-09262024 Invoice 9/26/2024 39.40 0.00 0.00 0.00 39.40 No

0.00 0.00
Units
P&R - ACCT#:094 514 6341 9 0.00
Item Description

39.40 Price Amount Tax

0.00 39.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 39.40 100.00%
28 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 29 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/26/2024 9/26/2024 9/26/2024
P&R - ACCT#:12998753870 Warr Bank Acct - Warrants Bank Account 12998753870-09262024 Invoice 9/26/2024 88.07 0.00 0.00 0.00 88.07 No

0.00 0.00
Units
P&R - ACCT#:12998753870 0.00
Item Description

88.07 Price Amount Tax

0.00 88.07
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 88.07 100.00%
9/24/2024 9/24/2024 9/24/2024
FINANCE - 134 015 0087 4 Warr Bank Acct - Warrants Bank Account 13401500874-09242024 Invoice 9/24/2024 98.35 0.00 0.00 0.00 98.35 No

0.00 0.00
Units
FINANCE - 134 015 0087 4 0.00
Item Description

98.35 Price Amount Tax

0.00 98.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-1000 Utilities 98.35 100.00%
Vendor: STC01 - SECURITAS TECHNOLOGY CORPORATION Vendor Total: 183.70 10/11/2024 10/11/2024 10/11/2024
ADM - ALARM SYSTEM ADMIN OFFICE - OCT Warr Bank Acct - Warrants Bank Account 2024
6004549994 Invoice 10/11/2024 64.86 0.00 0.00 0.00 64.86 No

0.00 0.00
Units
ADM - ALARM SYSTEM ADMIN OFFICE - 0.00
OCT 2024
Item Description

64.86 Price Amount Tax

0.00 64.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 64.86 100.00%
9/2/2024 9/2/2024 9/2/2024
WWTP - CUST#:10654528 5125 W MAIN ST Warr Bank Acct - Warrants Bank Account 6004550477 Invoice 9/2/2024 58.81 0.00 0.00 0.00 58.81
No

0.00 0.00
Units
WWTP - CUST#:10654528 5125 W MAIN 0.00
ST
Item Description

58.81 Price Amount Tax

0.00 58.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 58.81 100.00%
10/2/2024 10/2/2024 10/2/2024
FINANCE - CUST#:30017291 - MAINTENANCE Warr Bank Acct - Warrants Bank Account

SERVICES
6004584466 Invoice 10/2/2024 60.03 0.00 0.00 0.00 60.03 No

0.00 0.00
Units
FINANCE - CUST#:30017291 - 0.00

MAINTENANCE SERVICES
Item Description

60.03 Price Amount Tax

0.00 60.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.03 100.00%
Vendor: TOW01 - TOWNSEND PUBLIC AFFAIRS I Vendor Total: 5,000.00 10/1/2024 10/1/2024 10/1/2024
ADM - GRANT CONSULTING SERVICES - OCT Warr Bank Acct - Warrants Bank Account 2024
22377 Invoice 10/1/2024 5,000.00 0.00 0.00 0.00 5,000.00 No
29 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 30 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - GRANT CONSULTING SERVICES - 0.00
OCT 2024
Item Description
5,000.00
Price Amount Tax

0.00 5,000.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 5,000.00 100.00%
Vendor: TUR01 - TURNOUT MAINTENANCE COMPA Vendor Total: 45.00 9/20/2024 9/20/2024 9/20/2024
FIRE- PANT MOISTURE LINER - SCHMITZ Warr Bank Acct - Warrants Bank Account 28864 Invoice 9/20/2024 45.00 0.00 0.00 0.00 45.00
No

0.00 0.00
Units
FIRE- PANT MOISTURE LINER - SCHMITZ 0.00
Item Description

45.00 Price Amount Tax

0.00 45.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1400 Equipment Maintenance 45.00 100.00%
Vendor: TYL01 - TYLER TECHNOLOGIES,INC. Vendor Total: 1,240.00 9/30/2024 9/30/2024 9/30/2024
FINANCE - INSITE TRANSACTION FEES - Warr Bank Acct - Warrants Bank Account

UTILITY BILLING
025-481264 Invoice 9/30/2024 1,240.00 0.00 0.00 0.00 1,240.00 No

0.00 0.00
Units
FINANCE 0.00
Item Description
322.40
Price Amount Tax

0.00 322.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 322.40 100.00%

0.00 0.00
Units
WATER 0.00
Item Description
458.80
Price Amount Tax

0.00 458.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 458.80 100.00%

0.00 0.00
Units
WASTE WATER 0.00
Item Description
458.80
Price Amount Tax

0.00 458.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 458.80 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 835.21
9/30/2024 9/30/2024 9/30/2024
ADM - COPIES Warr Bank Acct - Warrants Bank Account
4187409 Invoice 9/30/2024 835.21 0.00 0.00 0.00 835.21
No

0.00 0.00
Units
BUILDING 0.00
Item Description

56.98 Price Amount Tax

0.00 56.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 56.98 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description
134.08
Price Amount Tax

0.00 134.08
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 134.08 100.00%
30 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 31 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING 0.00
Item Description
241.83
Price Amount Tax

0.00 241.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 241.83 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description

75.37 Price Amount Tax

0.00 75.37
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 75.37 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description
246.51
Price Amount Tax

0.00 246.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 246.51 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description

80.44 Price Amount Tax

0.00 80.44
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 80.44 100.00%
Vendor: USA01 - U.S.A. BLUEBOOK INC. Vendor Total: 321.68 6/26/2024 6/26/2024 6/26/2024
WWTP - BOTTLE WM SQUARE PP 4L 1/PK Warr Bank Acct - Warrants Bank Account INV00405994 Invoice 6/26/2024 75.35 0.00 0.00 0.00 75.35 No

0.00 0.00
Units
WWTP - BOTTLE WM SQUARE PP 4L 1/PK 0.00
Item Description

75.35 Price Amount Tax

0.00 75.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 75.35 100.00%
9/27/2024 9/27/2024 9/27/2024
WWTP - REPLACEMENT CAP FOR LDO101XX Warr Bank Acct - Warrants Bank Account INV00497674 Invoice 9/27/2024 246.33 0.00 0.00 0.00 246.33 No

0.00 0.00
Units
WWTP - REPLACEMENT CAP FOR 0.00
LDO101XX
Item Description
246.33
Price Amount Tax

0.00 246.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 246.33 100.00%
Vendor: V4E01 - V4EMS Vendor Total: 739.50
10/3/2024 10/3/2024 10/3/2024
FIRE - MANIKIN TUNEUP SERVICE Warr Bank Acct - Warrants Bank Account 98706 Invoice 10/3/2024 739.50 0.00 0.00 0.00 739.50
No

0.00 0.00
Units
FIRE - MANIKIN TUNEUP SERVICE 0.00
Item Description
739.50
Price Amount Tax

0.00 739.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1400 Equipment Maintenance 739.50 100.00%
Vendor: VER05 - VERIZON WIRELESS Vendor Total: 708.59
9/30/2024 9/30/2024 9/30/2024
FIRE - ACCT#:942045079-00001 Warr Bank Acct - Warrants Bank Account

COMMUNICATIONS
9973408593 Invoice 9/30/2024 239.38 0.00 0.00 0.00 239.38 No
31 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 32 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FIRE - ACCT#:942045079-00001 0.00

COMMUNICATIONS
Item Description
239.38
Price Amount Tax

0.00 239.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1150 Communications 239.38 100.00%
9/22/2024 9/22/2024 9/22/2024
PD- ACCT#:742070155-00001 Warr Bank Acct - Warrants Bank Account 9974530554 Invoice 9/22/2024 469.21 0.00 0.00 0.00 469.21 No

0.00 0.00
Units
PD-ACCT#:742070155-00001 -PD MOBILE 0.00
& MDC SERVICES
Item Description
469.21
Price Amount Tax

0.00 469.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 469.21 100.00%
Vendor: VES01 - VESTIS GROUP , INC. Vendor Total: 494.94 9/30/2024 9/30/2024 9/30/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020649625 Invoice 9/30/2024 28.39 0.00 0.00 0.00 28.39 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

28.39 Price Amount Tax

0.00 28.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 28.39 100.00%
9/30/2024 9/30/2024 9/30/2024
WATER - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020649643 Invoice 9/30/2024 50.13 0.00 0.00 0.00 50.13 No

0.00 0.00
Units
WATER - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
9/30/2024 9/30/2024 9/30/2024
P&R- ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020649668 Invoice 9/30/2024 92.03 0.00 0.00 0.00 92.03 No

0.00 0.00
Units
P&R- ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.94 Price Amount Tax

0.00 5.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 5.94 100.00%

0.00 0.00
Units
P&R- ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

86.09 Price Amount Tax

0.00 86.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 86.09 100.00%
9/30/2024 9/30/2024 9/30/2024
PW - ACCT#:170454000 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020649672 Invoice 9/30/2024 8.92 0.00 0.00 0.00 8.92
No
32 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 33 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
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0.00 0.00
Units
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SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

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0.00 0.00
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SERVICE
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0.45 Price Amount Tax

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0.00 0.00
Units
PW - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
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Items

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063-4472-0100 Salaries - Regular 0.45 100.00%
9/30/2024 9/30/2024 9/30/2024
PD - MAT NYLON/RUBBER Warr Bank Acct - Warrants Bank Account 5020649676 Invoice 9/30/2024 136.00 0.00 0.00 0.00 136.00 No

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Units
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Item Description
136.00
Price Amount Tax

0.00 136.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
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Percent
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10/7/2024 10/7/2024 10/7/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020654682 Invoice 10/7/2024 28.39 0.00 0.00 0.00 28.39 No
33 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 34 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

28.39 Price Amount Tax

0.00 28.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 28.39 100.00%
10/7/2024 10/7/2024 10/7/2024
WATER - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

ALLOWANCE
5020654683 Invoice 10/7/2024 50.13 0.00 0.00 0.00 50.13 No

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Units
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ALLOWANCE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
10/7/2024 10/7/2024 10/7/2024
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Units
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SERVICE
Item Description

5.94 Price Amount Tax

0.00 5.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 5.94 100.00%

0.00 0.00
Units
P&R- ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

86.09 Price Amount Tax

0.00 86.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 86.09 100.00%
10/7/2024 10/7/2024 10/7/2024
PW - ACCT#:170454000 - STREETS- UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020654686 Invoice 10/7/2024 8.92 0.00 0.00 0.00 8.92
No

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 0.89 100.00%
34 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 35 of 38
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - STREETS- 0.00

UNIFORM SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
Vendor: WUL01 - WULFF, HANSEN & CO. Vendor Total: 2,500.00 10/2/2024 10/2/2024 10/2/2024
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LEGAL
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2,500.00
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NA
Items

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Percent
001-4105-1600 Elections 2,500.00 100.00%
35 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 36 of 38
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Credit Memo 2 -190.92 0.00 0.00 0.00 -190.92 0.00 -190.92 Invoice 161 196,199.43 0.00 0.00 0.00 196,199.43 0.00 196,199.43 Grand Total: 196,008.51 0.00 0.00 0.00 196,008.51 0.00 196,008.51 36 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 37 of 38
Account Summary
Account Name Amount
001-2042 SB 1473 Ca. Bdlg Stnds Comm 97.00
001-2044 Auditorium/Park Deposits 500.00
001-2053 S.M.I.P. 254.27
001-2259 Business License Ovrpmt 44.83
001-3620 Miscellaneous Income -9.70
001-4105-1200 Office Supplies & Postage 28.76
001-4105-1250 Advertising and Pubs 199.00
001-4105-1550 Operating Supplies & Exp. 248.15
001-4105-1600 Elections 2,500.00
001-4105-2150 Professional Services 5,699.26
001-4120-1200 Office Supplies & Postage 169.32
001-4120-1300 Business Expense/Training 17.00
001-4120-1550 Operating Supplies & Exp. 241.83
001-4120-2150 Professional services 1,044.73
001-4140-0400 Medical Insurance 110.00
001-4140-1350 Memberships, Dues & Subs 18.99
001-4140-2150 Professional Services 48.12
001-4140-2151 Information Technology Svs 15,627.65
001-4145-1000 Utilities 4,045.68
001-4145-1150 Communications 2,230.32
001-4145-1550 Operating Supplies & Exp. 683.90
001-4145-1560 Fuel & lubricants 445.39
001-4145-2150 Professional Services 3,213.26
001-4200-0450 Other Benefits 2,603.02
001-4200-1150 Communications 526.42
001-4200-1200 Office Supplies & Postage 205.49
001-4200-1300 Business Expense/Training 1,124.14
001-4200-1460 Vehicle Maintenance 266.21
001-4200-1550 Operating Supplies & Exp. 226.13
001-4200-1560 Fuel & lubricants 1,438.56
001-4200-2150 Professional services 3,056.00
001-4200-2350 Services by other Agencies 343.00
001-4220-1150 Communications 296.59
001-4220-1200 Office Supplies & Postage 206.39
001-4220-1400 Equipment Maintenance 784.50
001-4220-1550 Operating Supplies & Exp. 718.98
001-4220-1560 Fuels and Lubricants 132.99
001-4220-2150 Professional Services 35.00
001-4300-1000 Utilities 18,187.51
001-4300-1400 Equipment Maintenance 137.83
001-4300-1550 Operating Supplies & Exp. 2,835.81
001-4300-2150 Professional services 426.16
001-4405-1550 Operating Supplies & Exp. 56.98
001-4405-2150 Professional Services 883.70
Total: 71,949.17
Account Name Amount
010-4420-0100 Salaries - Regular 1.78
010-4420-1200 Office Supplies & Postage 48.90
010-4420-1535 Meters 582.59
010-4420-1550 Operating Supplies & Exp. 1,440.75
010-4420-1560 Fuel & lubricants 263.53
010-4420-2150 Professional Services 2,987.52
010-4420-4150 Lease Purchase 916.76
Total: 6,241.83
37 Payable Register Packet: APPKT00384 - 10.22.24 BIWEELY RUN 10/16/2024 2:14:19 PM Page 38 of 38
Account Summary
Account Name Amount
012-4425-0100 Salaries - Regular 1.78
012-4425-1000 Utilities 15,376.20
012-4425-1200 Office Supplies & Postage 48.90
012-4425-1400 Equipment Maintenance 106.26
012-4425-1550 Operating Supplies & Exp. 4,436.29
012-4425-1560 Fuel & lubricants 146.31
012-4425-2150 Professional Services 21,849.11
012-4425-4150 Lease Purchase 916.76
Total: 42,881.61
Account Name Amount
023-3511 Fare Revenues -6,025.77
023-4461-0100 Salaries - Regular 1.78
023-4461-1400 Equipment Maintenance 4,795.36
023-4461-2200 Equipment Rental 798.93
023-4461-2354 Purchased Transportation 56,126.71
Total: 55,697.01
Account Name Amount
060-4490-0100 Salaries - Regular 0.90
060-4490-1000 Utilities 148.68
Total: 149.58
Account Name Amount
063-4472-0100 Salaries - Regular 0.90
063-4472-1000 Utilities 2,426.13
063-4472-1550 Operating Supplies & Exp. 573.70
063-4472-2150 Professional services 11.88
Total: 3,012.61
Account Name Amount
071-4454-0100 Salaries - Regular 10.70
071-4454-1000 Utilities 2,089.64
071-4454-1460 Vehicle Maintenance 8,206.83
071-4454-1550 Operating Supplies & Exp. 1,143.14
071-4454-1560 Fuels & Lubricants 359.87
Total: 11,810.18
Account Name Amount
079-4542-1000 Utilities 93.26
079-4542-2164 General Admin 853.00
079-4542-2166 Activity 1,000.00
Total: 1,946.26
Account Name Amount
107-4018-1000 Utilities 1,662.50
107-4018-2150 Profl Services 247.76
107-4018-2166 Activity 410.00
Total: 2,320.26
38 39
40 41
42 43
44 45
46 47
48 49
50 51
52 53
54 55
56 57
October 8, 2024 City of Guadalupe Council Meeting Minutes Page 1 of 15

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, October 8, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present. (Note: The abbreviation, “CM” for “Council Member”, will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

Mayor Julian said, “Condolences and peace on the anniversary of the October 7th attack. Peace to all impacted by that attack.” The mayor also said, “Safety and best wishes to those impacted by the hurricanes in Florida. I can’t imagine Hurricane Helene and now Hurricane Milton. It will take years in the remaking of the impacted areas.”

4. AGENDA REVIEW
There were no changes made to the agenda.

5. CEREMONIAL CALENDAR
• Proclamations:

A. Filipino American History Month – October 2024 – CM Robles read the proclamation which, in part, said: …Filipino American History Month was established in 1988 to commemorate the arrival of the first Filipinos who landed in what is now Morro Bay, California on October 18, 1587…the Filipino American National Historical Society (FANHS) recognizes the year 1763 as the date of the first permanent Filipino settlement in the United States in Saint Malo Parrish, Louisiana…the California Department of Education first recognized October as Filipino American History Month in 2006…while the 111th Congress of the United States and the California State Legislature also gave recognition…the Filipino American community…have truly made a Agenda Item No. 7C
October 8, 2024 City of Guadalupe Council Meeting Minutes Page 2 of 15 difference, and their professional and civic involvement will continue to enrich our communities far into the future.” Amelia Villegas accepted the proclamation from Mayor Julian.

B. Breast Cancer Awareness Month – October 2024
CM Hernandez read the proclamation which, in part, said: …breast cancer is one of the most commonly diagnosed cancers among women…Breast Cancer Awareness Month began in 1985…in 2024, nearly 300,000 new cases of breast cancer are expected to be diagnosed…the American Cancer Society has searched endlessly for a cure through vital research…educating our community …of the risks of breast cancer…increased breast cancer screening increases early detection, reduces death, increases life expectancy…and increases five-year survival rates…this is an opportunity for the City of Guadalupe and all of our community to “Go Pink” in October to raise awareness, promote early screening, and honor those affected by breast cancer.”
Ms. Hongo was present to receive the proclamation and a bouquet of flowers from CM Hernandez.

Ms. Hongo was asked if she would like to say a few words. She simply said, “Thank you!” CM Hernandez then said, “I am so excited to have Eileen Hongo here today, a resident of Guadalupe and this year’s “Day of Hope” Ambassador. Eileen has demonstrated incredible strength, resilience, and dedication in advocating for breast cancer awareness. Your journey serves as an inspiration to us all, reminding us of the importance of early detection, support, and community. Thank you, Eileen, for being a voice of hope and a champion of others.”

6. COMMUNITY PARTICIPATION FORUM
Requests to Speak
Melanie Backer: I live in Guadalupe. I just wanted to speak tonight, because I am very disappointed and angry and dismayed about how the Royal Theatre has been managed and handled. I’m extremely disappointed with your project manager, Tom Brandeberry. Since January 2024, huge mistakes have been made…large communication gaps…no communicating with businesses and residents in this town until things were too late and many balls have been dropped.

As a result, tonight I can talk about this later when you get to it… you’re voting on whether to make this beautiful building a three-story performing arts center into a one-story, two (2) classroom performing arts building. I thoroughly read through the report that Tom Brandeberry put together and here are the missteps. At this point, Mayor Julian asked whether she was going to talk about the item that’s on the agenda. She said, “No, I’m not talking about the design. I’m talking about the missteps that have been done.” The mayor then said she had one (1) minute remaining.

Missteps: in January, 2024 GBA and the rest of the town didn’t know about the $3M shortfall. We could have been doing a capital campaign. There was an RFP put together and I was wondering whether it was vetted by other theatre organizations or theatre operations for its viability and its reasonableness? And now I hear at a November meeting, you might be hiring more consultants for a capital campaign when things could be/should be done with the town and by the people and for the people.

October 8, 2024 City of Guadalupe Council Meeting Minutes Page 3 of 15 At this point, the three (3) minutes were up. Ms. Backer said she’d speak later.

Brooks Van Wingerden: I am the owner and operate the Guadalupe Social Club. Since a year and a half ago, we’ve been so excited for the progress and design of the theatre and the business it would bring to the town. Changing the scope of this project to meet financial constraints seems shortsighted. The goal for this space is to be a magnet for the arts, music, and theatre on the central coast. The space was designed to attract top talent as well as provide educational spaces for our youth. I have reached out numerous times to the project manager, Tom Brandeberry, about helping to fundraise but have been told that that can’t happen until the operator for the theatre was chosen.

However, the RFP, which I’ve read in its entirety, was not an attractive venture for anyone. It will take time, connections, resources, and a passion to make this a reality. This has to make sense for everyone. You have locals in this community who have expressed interest in taking over operation of the theatre, but communication has been a huge barrier.

The project manager has known about this funding gap, and we, as locals who are passionate about this project and the arts, need to get in front of the right donors to make this happen. I urge the City to stop funding out-of-town consultants and use the resources and the power you have in this community. I have offered myself, my business, and the connections that we have to help assist in a capital campaign. And I really urge the City to continue to see this through as much as possible.

7. CONSENT CALENDAR (A-D)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending September 27, 2024.

C. Approve the Minutes of the City Council regular meeting of September 24, 2024.

D. Adopt Resolution No. 2024-60 approving an agreement for consultant services with Wallace Group for design services for the Transit Hub Renovation Project.

No items were pulled. Motion was made by Council Member Hernandez and seconded by Council Member Robles to approve the full Consent Calendar. 5-0 Motion passed.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 8, 2024
Mr. Bodem passed out a printout to the City Council regarding a publication about the Royal Theatre from the National Register of Historic Places. This quarterly publication, called “Best Practices Review”, features projects deemed worthy of recognition. This printout is on the City website.

October 8, 2024 City of Guadalupe Council Meeting Minutes Page 4 of 15 A spreadsheet showing the $821K ARPA fund balance was distributed to the Council. Approximately $490K of ARPA monies shown for City Hall repairs for roof and walls will not occur due to a 12/31/24 deadline which can’t be met. These monies need to be reallocated to other items. A list of 19 potential items was passed out to the Council. Mayor Julian said, “19 items. The Council might want to add some items to that list. Bring it back for the October 22nd meeting. I would hope the Council and staff will look at this list and prioritize.” Because this item was not on the agenda, it will be brought back to a future meeting for further discussion.

B. Planning Department report for September 2024
C. Building Department report for September 2024
D. City Engineer's report for September 2024
(Please go to the City’s website at www.cityofguadalupe.org for these other three reports.)

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 8, 2024 Chief Cash was absent. His report for Police, Fire and Code Compliance activities can be viewed by going to the City’s website.

10. RECREATION SERVICES MANAGER: (Information Only)
A. Recreation & Parks report for September 2024
Ms. Barajas reported on the following activities:
-Drop-in volleyball and basketball continues in October. -Next week there will be pickleball drop-in. Equipment should be here by tomorrow. Once we get everything put together, we’ll put the schedule out and give that schedule a trial run. Mayor Julian asked, “I saw the flyer on pickleball opening. We have people who want to help with this, in terms of instruction. A lot of people know what pickleball is. These individuals are very familiar with pickleball and can help with setting it up but also with actual training. We need to know what we’re doing. We’re not pros.” Ms. Barajas said, “Pickleball should be able to start next week so long as the equipment comes in.”
Mayor Julian then said, “I’d wait until you get someone…unless you have someone who can help set that up and actually give instructions. You might say there’s pickleball drop-in, but if it’s to play, there might be people who don’t understand it. I would think there’d be a drop-in for people who want to learn the game before we actually start playing. We need some instructions.” Ms. Barajas said, “The only reason I was going to start next is because I have a group of people who know how to play and want to start next week.” They mayor said, “That’s what I was asking. So, you have someone.” Ms. Barajas, “Yes, I’ve been marketing pickleball for the last couple of weeks as coming soon to get people in the community to know it’s on its way. So, I’ve had people reach out to me excited that it’s coming and are waiting for the schedule. Through Facebook, Instagram and putting flyers out in the community, I’ve heard back from the community that there are people who October 8, 2024 City of Guadalupe Council Meeting Minutes Page 5 of 15 already know how to play it and like to play it. But I’m more than happy to speak with you. We can…”The mayor then said, “I would think that, even though there’s nothing set, those people that you have contacted to say that here’s the day we’re going to talk about it, where and how we’re going to locate it, instructions and go from there.” Ms. Barajas agreed and the mayor said, “Good job.”
-Soccer starts tomorrow. 2 years old – 11 years old with Youth Evolution Soccer. -CM Hernandez will provide her services to take the community on a free guided community hike at Rancho Guadalupe Dunes Preserves. It’s free; just show up at the parking lot. The hike will be adventurous, give you a little bit of exercise and will increase your knowledge of nature. -On Wednesday, 10/23, school gets out early. There will be a “LEGO” activity at the City auditorium, from 1:15 p.m. to 3:00 p.m.
-On Wednesday, October 30th, we’ll have pumpkins donated to us by the Pumpkin Patch. All ages are welcome. They’ll be able to decorate them and take them home. Same time: from 1:15 p.m. to 3:00 p.m.
-Friday, 10/25, will be “Halloween Movie Night” at Le Roy Park. The snack bar will be a fundraiser for “Huskies Basketball Team”, a traveling team of both Guadalupe and Santa Maria youth. Specific movie to be determined.

Mayor Julian asked, “About the youth soccer…cost for that is $55?” Ms. Barjas said, “It’s $55 for the whole session. It was brought down by $10. Sometimes when they do programs here, they give the City a small percentage of the registrations. Todd and I talked. We decided to give that benefit to the community immediately by dropping the price. They were willing to drop the price by $10, which is higher than the percentage we would have received. That benefits the community immediately rather than on the flip side. The mayor then asked if she knew the numbers yet of those already signed up. Ms. Barajas said, “We put Level 1 and Level 2 together…3 ½ and 7-year-olds. There are about 6-7 signed up.”

11. HUMAN RESOURCES MANAGER: (Information Only)
A. Human Resources report for August and September 2024 Ms. Estrada reported the following:

Recruitment: a new Police Officer sworn in and a police recruit candidate continuing preemployment process. Interviewing for Fire Engineer to begin next week. Offer extended to a Grants Administrator candidate; decision pending. Applications for Facility Rental Coordinator being screened. Public Works Director search expanded.

Other: Labor negotiations with POA continuing. Two work-related injuries reported. Monitoring on the two long-term claims continues. Health insurance open enrollment deadline is Friday, 10/11.

There will be multiple training that will be starting next week all the way through December for various departments. These are required trainings. Work on the Personnel Manual and team building activities continue.

October 8, 2024 City of Guadalupe Council Meeting Minutes Page 6 of 15 Mayor Julian asked, “I saw a note on a “Quarterly Employee Recognition Program. That’s a good idea. Have there been any nominations?” Ms. Estrada said, “Yes, there have been several nominations already…part of team building.”

REGULAR BUSINESS

12. Amendment No. 4 to the agreement for services between the City of Guadalupe and Andrew Goodwin Designs (AGD) to complete a partial redesign of the Royal Theater Renovation project to reduce costs; and authorize staff to continue seeking Economic Development Administration (EDA) approval of the redesign.

Written report: Thomas Brandeberry, Project Manager
Recommendation: That the City Council adopt Resolution No. 2024-61 approving Amendment No. 4 to the agreement with AGD to complete a partial redesign of the Royal Theater Renovation project; and authorize staff to continue seeking EDA approval of the redesign.

City Attorney Sinco said that he and Thomas Brandeberry, who was on zoom, would “tag team” on this item. City Attorney Sinco began with a brief background on this item. The staff report explained the original agreement and three (3) subsequent amendments previously approved.

When the project was bid recently, the enhanced audio-visual and commercial kitchen were listed as alternatives. That meant that the project could go forward without those alternatives. One or the other could be added. That totaled about $3million which is, essentially, the shortfall. (City Attorney Sinco said that he was unsure of the number here.) It was determined in early 2024 that available funding would not be enough to complete the original design. The shortfall was approximately $3million. We didn’t know for sure until around February/March when we got the cost estimate done. Staff then recommended a bond measure for the November 2024 ballot. The Council did not vote to place it on the ballot.

There is a lot of discussion about a capital campaign. That’s easier said than done. The underlying problem is the Economic Development Administration (EDA), which has a lot of conditions and hard deadlines. If we don’t meet those deadlines, we could lose the funding and the project.

Andrew Goodwin Designs (AGD), on its own, asked how they could help with this shortfall and came up with a conceptual re-design which eliminated about $1.5million in construction costs for not having to do multi-story buildings, stairwell and elevator which then left a shortfall of $1.5million.

The project with the new design has enough funding to go forward without the project alternatives.

The City would want to construct it sometime later, which is why the City has always planned to do a capital campaign, although it was initially probably only for the operating expenses and the ongoing maintenance for the theatre. But now it would be to raise funds for the alternatives.

It was necessary to contact EDA for their consent to move forward with this new design, because there’s another approved design which has met their conditions. There’s a lot of red tape to get their consent to move forward. If EDA approves, new drawings need to occur, and AGD would need to prepare those drawings. That’s what this item is really about. It’s about approving an amendment to the contract to allow the architect to re-design the plans to accompany this new design.

October 8, 2024 City of Guadalupe Council Meeting Minutes Page 7 of 15 EDA has a meeting coming up next week. Staff had to prepare necessary documents without Council’s approval to meet their deadline for the meeting. We did do that with the complete understanding if the Council doesn’t support staff’s action, it’s easy to tell the EDA to disregard. But if the Council is supportive of moving forward, we would ask the Council, in the resolution, to ratify that action.

At this point, Mr. Thomas Brandeberry, who was on zoom, came in to participate in the further discussion of this topic. Something to remember: we have three (3) funding sources: EDA, Successor Agency and the State, all for the purpose of developing a community performing arts center. We cannot do anything but have a performing arts center with these funds. The design change that is being made is still as a performing arts center.

When speaking to the EDA staff, it was clear that we needed to go to the EDA committee before the concept of these plans could be approved. The reason for that is we were awarded these funds on the basis of certain elements in the project, and those elements had to stay. One of the elements was the performing arts center side of the building which is the three-story building in the original design. They required us to have the plaza and amphitheater, and the historic building, the theatre itself.

To change that plan in any way from the original plan that the EDA approved…so, the EDA approved the full design plan, 100% plan set, our present design. To change that, it required us to do a number of things and create a number of documentsto be able to meet the October 16th committee meeting.

If we didn’t meet that committee deadline, we’d have to wait for a later committee. And, as you know, we’re on a very tight deadline. We have to, theoretically, start construction by March 2025, and we have to finish the project by March 2027. So, going to a later committee date didn’t make sense if we’re on a very tight schedule.

All the necessary documents were submitted to EDA staff and are ready to go to the committee for approval. Tonight is about asking the committee to let us go forward with that approval, and, if so, to give additional funds for AGD for the purpose of taking this concept to full design. The EDA will have to, along the way, also, review the new plan at 100% which we will have to submit to them before we can release those plans in another bid process. So, we’re doing a lot of stuff that has to be done in a very short timeframe. Those are the two things we’re asking Council to approve tonight.

Mayor Julian said, “The initial costs was $14million for the original design. Right?” Mr. Brandeberry said, “Up until now, we’ll call it the original design, we had a number of cost estimates. Highest cost estimate during COVID was around $11million, and lowest was about $9million. The bid we have now actually came in about $14.5million. I do believe that bid is high because it was a single bid. It does show that the original design was way out of available funds.” CM Furness asked, “Only received one (1) bid for the $14.5million?” Mr. Brandeberry said, “Yes, we only received one (1) bid. The reason for that was there was a short turnaround. EDA required us to put that bid out to take to the committee. However, the timeframe was short. A number of contractors asked for time which we couldn’t give them.” CM Furness then asked, “How many companies did we submit the RFP to?” Mr. Brandeberry said, “We submitted it publicly. About six or seven were interested, asked questions and put in RFIs to October 8, 2024 City of Guadalupe Council Meeting Minutes Page 8 of 15 respond to. Would probably would have had five to seven bids, if we gave them more time.” CM Furness then asked, “How much time was given?” Mr. Brandeberry said, “Five (5) weeks. That’s not a lot of time when you look at how this project is.”
CM Hernandez asked, “It seems there are a lot of timelines. Is there some way we can see all these timelines to turnaround. Something tangible to look at?” City Attorney Sinco said, “Yes, we can most certainly do that. And, Tom, correct me if I’m wrong, the most critical timeline is that the project has to be done by March 2027. The construction start date of March 2025 is not as critical. But the later we start, the less likely the March 2027 deadline will be met. Those are the two (2) most important ones. There was the October 16th deadline which we met. Are there any other deadlines you can think of, Tom, we need to apprise the Council of now?” Mr. Brandeberry said, “I don’t think so, but I am asking the California Arts Council (CAC), which gave us the $5million if there is a date deadline for those funds. I’ve not received an answer at this point. If I do, I’ll make sure that staff and Council are aware of it.”
CM Hernandez then asked, “And there are no extensions on the current grants?” Mr. Brandeberry said, “The EDA grant is impossible to extend beyond March 2027. It is part of President Biden’s Infrastructure Plan. The legislature had that as a deadline. The EDA has no control over that deadline.

They do have some control over the start of the construction. Obviously, they wouldn’t want it started a year after March 2025, but they would be okay if we started a few months later than that.” City Attorney Sinco added, “That’s what I meant, CM Hernandez, that it would require a change in the law, a congressional act, which is possible. We’ve seen that before. ARPA was extended, but it’s certainly not something we should count on.”
CM Hernandez continued and asked, “Just for some clarity, what would happen if this redesign was not approved?” City Attorney Sinco said, “That’s easy. We’d try to go ahead with the original design and see what we could do. Tom, correct me if I’m wrong, we would have to raise $1.5million minimum to move forward with the original design. That’s assuming that our estimate is correct. If we get more bids that are $14million, as opposed to closer what we thought, then we’re going to need more than $1.5million. Say, we get a bid that’s closer to what we estimate, which I don’t remember the number off the top of my head, we’d have to come up with at least $1.5million and that would be without the commercial kitchen or the enhanced audio-visual. We’d have to raise funds for that which we’d embark on a capital campaign…which we’re going to do, regardless of whether the original design goes forward or the redesign goes forward.” Mayor Julian asked, “Were there any comments from EDA regarding the whole package that we had to have the resources before they’d release their funds?” (The mayor repeated his question for Mr.

Brandeberry’s response.) Mr. Brandeberry said, “The EDA’s rule is they can’t allow us to sign a construction agreement if not all funding is in place.” The mayor then asked “So, that was one of the rationales for re-designing it to come under for what we feel is appropriate, in terms of fundraising.” Mr. Brandeberry said that was correct. Mr. Bodem said, “One thing I might add is that when we initially talked to Andrew, I asked the question if this is functionally similar to the threestory. He said that the redesign serves a similar, if not better, functionality than the original design.” Mr. Brandeberry then said, “I would add that the EDA required that. They agreed, with my conversation and Andrew’s conversation with them, that this project can go forward, because it does meet the functionality and the elements that were there in the original grant approval.” October 8, 2024 City of Guadalupe Council Meeting Minutes Page 9 of 15 Mayor Julian said, “I was involved in the meeting with Andrew myself…looking at getting the temperature what it would cost for fundraising, because we didn’t move with the bond. But that most likely wouldn’t have passed anyway. Generating $3million quickly is a tough one considering everything else that’s going on with the county and statewide with propositions and hits on our pocketbook.”
CM Furness asked, “I’m going to go back to what I asked before. Why did we only give bidders five (5) weeks? Was that a deadline we had?” Mr. Brandeberry said, “Because the bid had to be part of the package that went to the EDA, we had to finish that bid in time to go with all other documents to put together the presentation for their October meeting.” CM Furness then asked, “In that presentation, that’s when they’re going to approve the one-story?” Mr. Brandeberry said that was right. CM Furness continued and asked, “So, you needed to say we got a bid for $14million, we can’t do that, so here’s our option for a one-story.” Mr. Brandeberry said, “Yes, that was the purpose. The EDA staff wanted to show the committee that if the bid came in at a very low amount, like $10million, well, you don’t need us, so let’s not go to the committee. If it’s higher, there’s a reason why we’re going to the committee?”
CM Furness had a couple more questions. She asked, “Will we give bidders more time on the onestory option, if that goes forward?” Mr. Brandeberry said, “Absolutely.” The other question she asked was, “If we approve this tonight, as you’re asking, would we still have the option to go for the threestory? Would both plans be approved by the EDA at that point?” Mr. Brandeberry said, “The concept is that we’re asking for an amendment to the original grant agreement with this new project. The answer is more likely ‘No’, but I don’t know if we’d want to have that other one pending, because we’ll never, unless an unknown benefactor we’ll never have the money enough to do… Let’s assume that $14.2million is too high. It wouldn’t go down, I would assume, to like $12million.” City Attorney Sinco added, “I agree with Tom that it’s not likely that we could have both projects in play. It is, theoretically, possible, if we raised much more money, say, $6million. Now, we have plenty money to do the original design. Then, since there are already approved plans for it, we might have plans for this other design, too. But, then we’d go back to the EDA and say that we have the money, we’d like to do the original design. I think, though, at that point, it would be a decision by the Council which design to go forward. However, I agree with Tom…I’m very skeptical that we’d be able to raise that amount of money to do the original design in time. This redesign is probably our best chance of doing that. If I’m wrong, I’m happy to eat my words and maybe go back to the original design. But staff recommends this as most likely to get a project that will be a performing arts center.” The mayor said, “I don’t think we’d want to…Say if a bid came in at $10million, or $9million, a second one, and someone donated $4million, we’re not going to split and go back to the first one.” City Attorney Sinco said, “That’s what I said would be a Council decision.” Mr. Bodem said, “Putting these plan sets together in a short period of time, four months. We didn’t have a lot of time to put it together for a three-story. That pinched us on time.”
Mayor Julian then said, “In response to CM Hernandez, there’s been a lot of checking back and forth with EDA. They’re very strict with…like today, we had to sign another document with California Historical Group which approves this whole process. Sometimes we didn’t know it that something, another thing, had to be done.” Mr. Bodem said, “Tracking this, there had to be 25-30 staff reports and resolutions that officially went before the Council. That’s just what went before the Council October 8, 2024 City of Guadalupe Council Meeting Minutes Page 10 of 15 publicly. There’s been a lot more of background work on this project. But as far as actual city proceedings, there’s been about 20-25 times that the City has addressed the Royal Theatre.” Mr. Brandeberry said, “One other thing to consider. Part of the reason the EDA committee is looking at…one of the aspects is, ‘Can the City of Guadalupe complete this project?. Are they able to complete the project?’ Going before them, we need to show them we have the capacity to do this.

Going back to the EDA after this approval of this plan and saying that we want to do the other one will not look good. I would caution you on keeping both of them going.” They mayor said that is like building a home…spending more than you need to.

CM Hernandez asked, “Will there be any public informational sessions after the October 16th meeting?” City Attorney Sinco said, “Sounds like there is now.” Mr. Brandeberry said, “As I do the Facebook page on behalf of the project, I’ll certainly be announcing it there, and I will certainly put the renderings up. I’ve not done any of that, at this point, because the Council hasn’t approved it, and the EDA hasn’t approved it. But I will certainly blast it out there. I will also say that when plans go along, like 50% of the plans are ready, those plans will go to the Council for review as we did with the prior plans.”
CM Hernandez added, “I like social media but not social media for community updates or community discussions. Things could get very tangled up. So, it would be nice that we do have messaging coming from the City. We need to make sure we have one (1) message going out.” Mayor Julian said, “If approved, the designs will come out, in terms of working with AGD to look at the specifics of the plans. Like what was mentioned, there’s no delineation from the performing arts side of things. It’s still going to be functional to be able to do the performing arts side of what was planned and what the community wanted. By the way, the paperwork you just submitted on the recreation side, it’s noted that the Royal Theatre is one of the projects that stood out that the community should have.” Requests to Speak
Mira Beyeler: I actually have a couple of clarifying questions that I realize may not be answered here that are really important. There’s a ton of information for the public to try to digest. There’s a lot of numbers and a lot of figures. I don’t feel that this information, I really don’t feel like what’s shared with the public can be digested in the amount of time given, which for this case was one (1) week when the agenda was posted online to this meeting. And, as you can see by the amount of people in the audience, there might be more interest if there was an easier way for people to understand the information that they’re being given.

Some of the questions are just…these figures are all over the place. They’re hard to understand, and there’s not a ton of background information from where they come from. Some of my questions are, Is there a reason that one bid of the bids from November 2023 is $500K less than a bid given a year later, considering inflation. Was it the same company that did those bids? Was it a different bid? One of my other questions is where did the total project cost of $16.8million come from for the original three-story building? And where did it come from that the cost for the new project would be for $5.4million less than that? So, is that the $3million for the two (2) projects to go to the audiovisual and the kitchen, in addition to the $2million of the decrease in the actual project plan? There’s not a ton of detail on what that $1.5million for audio-visual would be and what increases that would October 8, 2024 City of Guadalupe Council Meeting Minutes Page 11 of 15 cost, like wiring and that type of stuff, if you could raise the funds later and have to go back and implement that.

An additional question. Considering that the bid, the estimate was around $11 million at its highest, and the actual bid was $14.3million, which I understand there was a quick turnaround and maybe some of the bids could come in lower. What is the contingency plan if you go out for a lower one, and you still get that it’s $2million more than what you were expecting, therefore, increasing the amount of funds that you have to then raise by the City.

I also just want to bring up that I totally understand that I think having a capital campaign is easier said than done. At this point, it’s been almost a full calendar year of not doing that. The timing is so crucial. I know it’s probably a conflict of interest for me, personally, because I obviously have a vested interest of the potential operation for it, but I do want to really stress to the Council that either choosing an existing community organization, whether that’s the Recreation Commission or the CAC, the newly formed non-profit, I think that having an oversight committee to really delve into this moving forward is really crucial to the success of the project. Having an oversight committee for the current management team is really important.”
Mayor Julian said, “One of the things you know is that nobody applied for the management position.

So, we’re not dealing with the management position with this. You’re right. Given that there were no applications for the management side, we talked to a few individuals. We had a zoom with PCPA Theatre, Granada Theatre, the theatre in Lompoc manager, and some other folks…they basically said the same thing. You need to work on a relationship with whoever wants to manage it. Because if we’re asking for a ton of money upfront, it’s going to be difficult to do. So, right now we’re not talking about that, but I think you’re right when it comes to, both what Christina said, to let people know what’s going on and also on the management side. Because there’s…we haven’t brought that back to the table yet, but it’s one that needs to be brought back, in terms of the management side.” Ms. Beyeler said, “I totally understand that. My main concern is that I do think those two (2) pieces are connected with each other. Again, some of this shortfall is going to then become a partnership between the future operator and the City to raise those additional funds to do all the things that the performing arts center is made to do. And I think, again, it’s a very quick turnaround time even if it’s two (2) years of construction. Yes, getting the doors open is incredibly important and creating a sustainable path for having this successful for generations to come is equally as important. I think those pieces are connected to each other…the information piece is also connected.” Mayor Julian said, “ We need to have a building to be able to do anything. So, first of all, you need to have that building. Then looking at the management side of things. They’re connected, but if we don’t have the money to build it, it’s a wash. Nobody gets anything. You mentioned a bunch of numbers here. I couldn’t follow that. Did anyone else follow it? I don’t know if Janice or Tom followed it.”
Mr. Brandeberry said, “I do want to clarify something. They were not bids in multiple years. We had cost estimates in multiple years. Those cost estimates are based on…I believe we had four (4) cost estimates. The last one was actually for the single-story project. We’ve had three (3) bids on the multi-story project. The highest was high, because it was in the middle of Covid. The price was significantly higher. The last one was the lowest, again, probably because it was further away from October 8, 2024 City of Guadalupe Council Meeting Minutes Page 12 of 15 Covid. Those bids also included contingencies. Yes, those numbers appear to be low. The cost estimates originally were done as part of AGD’s design scope of work. They hired a construction estimator to do the work. The construction estimator gave the second one. Then the City went out and procured a new construction estimator for the last of the three-story building. They vary over time because of 1) two different estimators, and 2) the times that those estimates were done.” Mr. Brandeberry continued saying, “Estimates are guesses, and we need bids to know for sure. Even if we raise $3million in a capital campaign, we won’t know what it will actually cost until we get bid in. This is one of the reasons why you need to have alternates in the bid process, so that you can remove items to allow the contract to be signed and the construction to start, and then find sources for funds for the items that we can build.”
Ms. Beyeler said, “I totally understand all of that. I think my main point is that this is a large amount of information, and it’s hard to follow what is and what is not included in some of these cost estimates. I think it’s important that it’s written in a way that everyone can digest it. Then the community members who are interested in partnering with the City, when the time comes, to assist in raising funds, have a full sense what the need is, or close to it.” Mr. Brandeberry said, “The community is not going to know the full sense until we have a bid.” City Attorney Sinco added, “Which is fine. Then we will be able to provide that information that she’s asking for in a comprehensible package. I think that that’s an excellent suggestion, and we will do that.” The mayor said, “I know AGD and everybody else who’s been on it, engineers, asbestos people on it, and quite a few inspectors on it, our staff going in and out of that, there’s a lot of background information, in terms of what’s going on. Like Philip said, ‘We know there’s the bid coming in.” For sure, we can’t do $14.3million. It’s too expensive. Given what AGD is saying, the project will not be denigrated in any way, in terms of the redo of the building that you see on the schematic there and also in the staff report.”
Ms. Beyeler said, “I guess my last follow-up to that point is that I do think the loss of the commercial kitchen and the loss of the audio-visual in the amount of $3million is a change in the scope.” Mr.

Brandeberry said, “The audio-visual and commercial kitchen does not cost near $3million.” Ms.

Beyeler said, “I thought it was said earlier that each of these cost $1.5million each.” City Attorney Sinco said, “That was my mistake. It’s $1.5million for the two (2) alternatives together. We’re $3million short. We have $1.5million in alternatives. That still leaves $1.5million minimum for us raise minimum for the original design, but with the new design, we save that $1.5million which allows us to proceed without the alternatives which we definitely want to do. But we’ll have time to do that. While the building is being built, from 2025 to 2027, we’ll be having a capital campaign raising money. We’ll then be able to schedule those jobs later. That’s the plan. I hope. We’re really desperate with time deadlines trying to get everything lined up so we have a project that’s viable so we can get our funding sources and move forward, check all the boxes. We just need to keep moving, one step at a time.”
Melanie Backer: This has all been very helpful. How much is needed for AGD to do the … City Attorney Sinco said, “The extra work? Less than $200K” Mr. Brandeberry added, “$168K.” City Attorney Sinco then said, “$168K because there’s some work that’s involved in the previous contract.” Ms. Backer continued saying, “With audio-visual and sound being so important, also gathering incredible talent, incredible people that we want to come to Guadalupe, is your plan to keep fundraising while the October 8, 2024 City of Guadalupe Council Meeting Minutes Page 13 of 15 walls are being built, so you can shove in that stuff…so, obviously, an operator getting it later having to undo the walls, it’s going to be a fiasco. Again, with this whole capital campaign, again, communication… I agree with Christina (CM Hernandez), it’d be great to get deadlines. I’ll take them to GBA (Guadalupe Business Association) just so people know.

Mayor Julian interjected, “But we need to take them to the whole community. The community is made up of everybody, not just the GBA.” Ms. Backer said, “Yes, sir, I know. It’s just that…I found out about this meeting on Friday. Again, everything is happening really quickly. And a capital campaign, I really hope that the public and we can be involved, too. We have sources, and our hands have been tied since I found out about it. It’s very frustrating.” Mayor Julian said, “You’ve seen on Facebook where people say that we don’t need this building.” Ms. Backer said, “Yes, but I have funding sources that…” They mayor said, “The thing is, we’re moving forward with this.” Mr. Bodem said, “If you have funds, by all means…” Ms. Backer said, “I don’t have the paperwork. The paperwork is so…” Then Mr. Brandeberry said, “If I can say one other thing, in regard to the audio-visual and the commercial kitchen, those were alternatives in the original design. Alternatives haven’t even been determined in the new design. We haven’t even started the new design. So, don’t assume that the audio-visual and the commercial kitchen will be the alternates in this new design if it’s approved by Council. Secondly, I’ve offered my time to any organization, and this is known, to meet in those organization to give project updates. That is still available any time.” Ms. Backer said, “I’ve not heard that. And I like the package idea. Thank you, Phil.” The topic was brought back to the Council for any further discussion. CM Furness said, “I just appreciate those who came to discuss thistonight. I’ll only speak for myself…we have the same vision for what we want in this community. I’d like to note that I have some background with construction projects. I’ve learned, but I’m not an expert on certain things. I can attest to the amount of work that’s gone into the plans, the budget…just to put an RFP out in this size and how that works. Part of me trusts the experts in their respective fields knowing that they have the same goal as I’d like to see. It took me a little time to digest the numbers, too, and I got the agenda the same time that you did. I can relate to that, as well. But I know that the numbers aren’t just thrown on paper. They are scrutinized and looked over and discussed at length by those who are paid to do it. We hire the professionals to work on this project.”
CM Furness continued saying, “Although I would love to see the big grand building that we had planned, I do want to see this project move forward. I don’t think that at this stage of the project that we’re losing much of the functionality we had hoped for. So that’s my opinion. I just want to say thank you again for coming out. We’re on the same page. I put the work into discussing capital campaigns on my own time, so, I can agree that we can be a little bit more communicative with the public, but, again, I know there’s been a lot of non-stop work on this, and I appreciate those who worked on this.”
Mayor Julian said, “I think that if and when we approve this redesign, we’re going to find that individuals will be more than willing to…you eat an elephant one bite at a time. Maybe we can just have a little guinea pig to eat one bite at a time, and not the whole elephant. This will allow us to reach fruition to get this project done.”
October 8, 2024 City of Guadalupe Council Meeting Minutes Page 14 of 15 Mayor Julian said, “There are two (2) resolutions here.” City Attorney Sinco said, “The resolution includes the ratification, so there’s only the one resolution.” Motion was made by Council Member Hernandez and seconded by Council Member Furness to approve Resolution No. 2024-61 which approves Amend No. 4 to the agreement for services between the City of Guadalupe and Andrew Goodwin Designs and to authorize staff to continue seeking Economic Development Administration (EDA) approval of the redesign.

Prior to calling for a roll call on the motion, Mayor Julian said, “Thank you audience of two for being up there. I think you’re right. There are times I’m asked to sign something. Just like today. It had to go to EDA today. That’s happened twice in the last couple of days where EDA required information at the last minute. Phil, I know that you’ve been working on some items, so has Todd. There’s a lot of people behind this effort.”
Roll Call: Ayes: 5 Nos: 0 5-0 Motion passed.

13. FUTURE AGENDA ITEMS
Todd Bodem:
-ARPA Spreadsheet/Reallocation of Funds – future meeting -Integrity Planning: Contract Renewal – October 22nd
-Eikhof Design Group: Contract Renewal – October 22nd

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
Mayor Julian:
-A letter was received from Senator Limón’s office. At 10:00 a.m. on Wednesday, October 9th, at the Dunes Center, there will be a check presentation of $1.6million for environmental projects in Guadalupe and Lompoc. The Senator will be presenting the check to the Community Environmental Council for the Regional Climate Collaborative.
-Mayors Bash, which previously was the ‘Mayors Ball”, is a special occasion to honor the five (5) mayors in the region and celebrate the incredible communities of Santa Maria, Guadalupe, Lompoc, Buellton and Solvang. Proceeds from the bash will support vital county-wide program focusing on literacy, and will go to Literacy 2.0 Initiative, Dolly Parton’s Imagination Library, Ready4K & Beyond, Sammy Rabbit’s Money School, and Total 4 Tomorrow Savings Challenge. It was good. There were a lot of major sponsors for the event.

CM Hernandez:

Mary Buren is having a fall festival fundraiser on October 18th from 5:00 p.m. to 7:00 p.m. There will be different vendors there. The mobile farmers’ market will be there. Food will be sold. Tickets are $5.00 each.

October 8, 2024 City of Guadalupe Council Meeting Minutes Page 15 of 15

15. ADJOURNMENT
Motion was made by Council Member Hernandez and seconded by Council Member Furness to adjourn the meeting. 5-0 Motion passed. Meeting adjourned at 7:22 p.m.

Prepared by: Approved by:
_________________________________ _________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 22, 2024

________________________________ __________________________________ Prepared by: Approved by:

Dayanira Cruz, Engineering Technician Todd Bodem, City Administrator SUBJECT: Adoption of Guadalupe/SMOOTH Drug & Alcohol Testing Program Manual RECOMMENDATION:

That the City Council approve and adopt a revised drug and alcohol testing program manual for the City of Guadalupe’s transit operations and administration and authorize the Mayor and City Administrator to execute an Adoption Certification on behalf of the City.

BACKGROUND:

The Federal Transit Administration (FTA) mandated Drug and Alcohol Testing Program was audited in California during the period of 8/12/2024 to 8/16/2024. One particular finding daylighted by the audit team was that the Caltrans 5311 program needs all 5311 subrecipients to update, adopt, and distribute compliant drug and alcohol policies.

The Rural Transit Assistance Program (RTAP) at Caltrans contracted with the California Association for Coordinated Transportation (CalACT) and they subcontracted to a third party to provide drug and alcohol program technical assistance. CalACT and its contractor helped to ensure Caltrans subrecipient compliance with the FTA Drug and Alcohol Program rules as defined. That contract expired in April of 2022, and Caltrans is currently requesting proposals for the next Drug and Alcohol Oversight and Technical Assistance contract.

Since the prior contract’s termination there have been several changes to 49 Code of Federal Regulations (CFR) Part 40 that mandate the need for changes to locally adopted drug and alcohol policies.

DISCUSSION:

As the transit contactor for the City of Guadalupe’s transit operations and administration, SMOOTH, Inc. maintains a Drug and Alcohol Program Testing Program Manual and testing procedures that covers all “Safety Sensitive” employees (drivers, office staff and mechanics) who may be assigned to Guadalupe transit duties. This testing manual is reviewed periodically by Caltrans, the transit oversight administrator for California Department of Transportation (DOT).

Dayanira Cruz

The California DOT and the FTA require that all substantive changes/revisions to drug and alcohol testing program manuals are reviewed and formally adopted by the appropriate governing vody, in this case, both the Guadalupe City Council and the SMOOTH Boards of Directors. SMOOTH staff revised its manual to be in compliance with 49 CFR Part 40. The SMOOTH Board adopted the revised manual during their October 2, 2024, meeting.

The revised Guadalupe/ SMOOTH Drug & Alcohol Testing Manual is hereby offered for Council adoption.

FINANCIAL IMPACT:

There are no fiscal impacts that will result from the requested adoption of this manual.

ATTACHMENTS:

1. Guadalupe/SMOOTH Drug & Alcohol Policy, as revised

2. Adoption Certification
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 1 Inc.

City of Guadalupe
918 Obispo Street
Guadalupe, CA. 93434
GUADALUPE TRANSIT and SMOOTH, Inc.

FTA-DOT / FMCSA Drug & Alcohol Testing Policy
Effective 12/1/2024
ATTACHMENT 1
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 2 GUADALUPE TRANSIT / SMOOTH, Inc. – Contractor

TABLE OF CONTENTS
DRUG AND ALCOHOL TESTING POLICY EFFECTIVE 12/1/2024
A. PURPOSE ………………………………………………………….. Page 3
B. APPLICABILITY…………………………………………………….. Page 3-4
C. DEFINITIONS…………………………………………………………Page 4-10
D. EDUCATION AND TRAINING……………………………………...Page 10
E. PROHIBITED SUBSTANCES………………………………………..Page 10-11
F. PROHIBITED CONDUCT……………………………………………Page 11-13
G. DRUG STATUTE CONVICTION…………………………………...Page 13
H. TESTING REQUIREMENTS………………………………………..Page 13
I. DRUG TESTING PROCEDURES…………………….…………….Page 13-16
J. ALCOHOL TESTING PROCEDURES……………………………...Page 16-17
K. PRE-EMPLOYMENT TESTING……………………………………Page 17
L. REASONABLE SUSPICION TESTING……………………………. Page 18-19
M. POST-ACCIDENT TESTING………………………………………. Page 19-21
N. RANDOM TESTING………………………………………………….Page 21-22
O. RETURN-TO-DUTY TESTING……………………………………...Page 22
P. FOLLOW UP TESTING………………………………………………Page 22-23
Q. RESULT OF DRUG AND ALCOHOL TEST……………………….Page 23-25
R. GREIVANCE AND APPEAL…………………………………………Page 25
S. PROPER APPLICATION OF THE POLICY………………………..Page 25
T. INFORMATION DISCLOSURE………..…………………………….Page 25-26
ADOPTION CERTIFICATION……………………………………….Page 27-28

ATTACHMENTS
ATTACHMENT – A COVERED JOB CLASSIFICATIONS……Page 29
ATTACHMENT – B SYSTEM CONTACTS……………………...Page 30
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 3

DRUG AND ALCOHOL TESTING POLICY
GUADALUPE TRANSIT / SMOOTH, INC.

Adopted as of 12/01/2024
A. PURPOSE
1) The GUADALUPE TRANSIT / SMOOTH, INC. provides public transit and paratransit services for the residents of the City of Guadalupe, CA and the Central Coast of California. Part of our mission is to ensure that this service is delivered safely, efficiently, and effectively by establishing a drug and alcohol-free work environment, and to ensure that the workplace remains free from the effects of drugs and alcohol in order to promote the health and safety of employees and the general public. In keeping with this mission, GUADALUPE TRANSIT / SMOOTH, INC. declares that the unlawful manufacture, distribution, dispense, possession, or use of controlled substances or misuse of alcohol is prohibited for all employees. 2) Additionally, the purpose of this policy is to establish guidelines to maintain a drug and alcohol-free workplace in compliance with the DrugFree Workplace Act of 1988, and the Omnibus Transportation Employee Testing Act of 1991. Covered employees shall abide by the terms of this policy statement as a condition of employment. This policy is intended to comply with all applicable Federal regulations governing workplace antidrug and alcohol programs in the transit industry. Specifically, the Federal Transit Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 655, as amended, that mandates drug and alcohol testing for safety-sensitive positions, and prohibits performance of safetysensitive functions when there is a positive test result, or a refusal to test.

The U. S. Department of Transportation (USDOT) has also published 49 CFR Part 40, as amended, that sets standards for the collection and testing of specimens for drug and alcohol testing.
3) Any provisions set forth in this policy that are included under the sole authority of SMOOTH, INC. and are not provided under the authority of the above named Federal regulations are underlined. Tests conducted under the sole authority of SMOOTH, INC. will be performed on nonUSDOT forms and will be separate from USDOT testing in all respects.

B. APPLICABILITY
This Drug and Alcohol Testing Policy applies to all safety-sensitive employees (full- or part-time) when performing safety sensitive duties. See Attachment A for a list of employees and the authority under which they are included.

A safety-sensitive function is operation of public transit service including the operation of a revenue service vehicle (whether or not the vehicle is in revenue Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 4 service), maintenance of a revenue service vehicle or equipment used in revenue service, security personnel who carry firearms, persons controlling the dispatch or movement of revenue service vehicles and any transit employee who operates a non-revenue service vehicle that requires a Commercial Driver’s License to operate. Maintenance functions include the repair, overhaul, and rebuild of engines, vehicles and/or equipment used in revenue service. A list of safetysensitive positions who perform one or more of the above mentioned duties is provided in Attachment A. Supervisors are only safety sensitive if they perform one of the above functions. Volunteers are considered safety sensitive and subject to testing if they are required to hold a CDL, or receive remuneration for service in excess of actual expense.

C. DEFINITIONS
Accident: An occurrence associated with the operation of a vehicle even when not in revenue service, if as a result:
a. An individual dies;
b. An individual suffers a bodily injury and immediately receives medical treatment away from the scene of the accident; or, c. One or more vehicles incur disabling damage as the result of the occurrence and is transported away from the scene by a tow truck or other vehicle. For purposes of this definition, disabling damage means damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs. Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, or windshield wipers that makes them inoperative.

Adulterated specimen: A specimen that has been altered, as evidence by test results showing either a substance that is not a normal constituent for that type of specimen or showing an abnormal concentration of an endogenous substance.

Alcohol: The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols contained in any beverage, mixture, mouthwash, candy, food, preparation or medication.

Alcohol Concentration: Expressed in terms of grams of alcohol per 210 liters of breath as indicated by a breath test under 49 CFR Part 40.

Aliquot: A fractional part of a specimen used for testing, It is taken as a sample representing the whole specimen.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 5 Alternate specimen: An authorized specimen, other than the type of specimen previously collected or attempted to be collected.

Canceled Test: A drug or alcohol test that has a problem identified that cannot be or has not been corrected, or which is cancelled. A canceled test is neither positive nor negative.

Collection Site: A place selected by the employer where employees present themselves for the purpose of providing a specimen for a drug test.

Confirmatory Drug Test: A second analytical procedure performed on a different aliquot of the original specimen to identify and quantify a specific drug or drug metabolite.

Confirmatory Validity Test: A second test performed on a different aliquot of the original urine specimen to further support a validity test result.

Covered Employee Under FTA Authority: An employee who performs a safetysensitive function including an applicant or transferee who is being considered for hire into a safety-sensitive function (See Attachment A for a list of covered employees).

Cutoff: The analytical value (e.g., drug or drug metabolite concentration) used as the decision point to determine a result (e.g., negative, positive, adulterated, invalid, or substituted) or the need for further testing.

Designated Employer Representative (DER): An employee authorized by the employer to take immediate action to remove employees from safety-sensitive duties and to make required decisions in testing. The DER also receives test results and other communications for the employer, consistent with the requirements of 49 CFR Parts 40 and 655.

DOT, The Department, DOT Agency: These terms encompass all DOT agencies, including, but not limited to, the Federal Aviation Administration (FAA), the Federal Railroad Administration (FRA), the Federal Motor Carrier Safety Administration (FMCSA), the Federal Transit Administration (FTA), the National Highway Traffic Safety Administration (NHTSA), the Pipeline and Hazardous Materials Safety Administration (PHMSA), and the Office of the Secretary (OST).

For purposes of 49 CFR Part 40, the United States Coast Guard (USCG), in the Department of Homeland Security, is considered to be a DOT agency for drug testing purposes. These terms include any designee of a DOT agency.

Dilute specimen: A urine specimen with creatinine and specific gravity values that are lower than expected for human urine.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 6 Disabling damage: Damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs.

Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, or windshield wipers that makes them inoperative.

Employee: Any person who is designated in a DOT agency regulation as subject to drug testing and/or alcohol testing. The term includes individuals currently performing safety-sensitive functions designated in DOT agency regulations and applicants for employment subject to pre-employment testing. For purposes of drug testing under 49 CFR Part 40, the term employee has the same meaning as the term “donor” as found on CCF and related guidance materials produced by the Department of Health and Human Services.

Evidential Breath Testing Device (EBT): A device approved by the NHTSA for the evidential testing of breath at the 0.02 and the 0.04 alcohol concentrations, and appears on ODAPC’s Web page for “Approved Evidential Breath Measurement Devices” because it conforms with the model specifications available from NHTSA.

Initial Drug Test: The first test used to differentiate a negative specimen from one that requires further testing for drugs or drug metabolites.

Initial Specimen Validity Test: The first test used to determine if a specimen is adulterated, diluted, substituted, or invalid
Invalid Result: The result reported by an HHS-certified laboratory in accordance with the criteria established by the HHS when a positive, negative, adulterated, or substituted result cannot be established for a specific drug or specimen validity test.

Laboratory: Any U.S. laboratory certified by HHS under the National Laboratory Certification Program as meeting the minimum standards of HHS; or, in the case of foreign laboratories, a laboratory approved for participation by DOT under 49 CFR Part 40.

Limit of Detection (LOD): The lowest concentration at which the analyte (e.g., drug or drug metabolite) can be identified.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 7 Limit of Quantification (LOQ): For quantitative assays, the lowest concentration at which the identity and concentration of the analyte (e.g., drug or drug metabolite) can be accurately established.

Medical Review Officer (MRO): A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by the drug testing program who has knowledge of substance abuse disorders, and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result, together with his/her medical history, and any other relevant bio-medical information.

Negative Dilute: A drug test result which is negative for the five drug/drug metabolites but has creatinine and specific gravity values that are lower than expected for human urine.

Negative result: The result reported by an HHS-certified laboratory to an MRO when a specimen contains no drug or the concentration of the drug is less than the cutoff concentration for the drug or drug class and the specimen is a valid specimen. An alcohol concentration of less than 0.02 BAC is a negative test result.

Non-negative specimen: A specimen that is reported as adulterated, substituted, positive (for drug(s) or drug metabolite(s)), or invalid.

Oral Fluid Specimen: A specimen that is collected from an employee’s oral cavity and is a combination of physiological fluids produced primarily by the salivary glands. An oral fluid specimen is considered to be a direct observation collection for all purposes of 49 CFR Part 40, as amended.

Performing (a safety-sensitive function): A covered employee is considered to be performing a safety-sensitive function and includes any period in which he or she is actually performing, ready to perform, or immediately available to perform such functions.

Positive result: The result reported by an HHS- Certified laboratory when a specimen contains a drug or drug metabolite equal or greater to the cutoff concentrations.

Primary specimen: In drug testing, the specimen bottle that is opened and tested by a first laboratory to determine whether the employee has a drug or drug metabolite in his or her system; and for the purpose of specimen validity testing. The primary specimen is the portion of the donor’s subdivided specimen designated as the primary (‘‘A’’) specimen by the collector to distinguish it from the split (‘‘B’’) specimen, as defined in 49 CFR Part 40, as amended.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 8 Prohibited drug: Identified as marijuana, cocaine, opioids, amphetamines, or phencyclidine as specified in 49 CFR Part 40, as amended.

Reconfirmed: The result reported for a split (Bottle B) specimen when the second HHS-certified laboratory corroborates the original result reported for the primary (Bottle A) specimen.

Rejected for Testing: The result reported by an HHS- Certified laboratory when no tests are performed for specimen because of a fatal flaw or a correctable flaw that has not been corrected.

Revenue Service Vehicles: All transit vehicles that are used for passenger transportation service.

Safety-sensitive functions: Employee duties identified as:
(1) The operation of a transit revenue service vehicle even when the vehicle is not in revenue service.
(2) The operation of a non-revenue service vehicle by an employee when the operation of such a vehicle requires the driver to hold a Commercial Drivers License (CDL).
(3) Maintaining a revenue service vehicle or equipment used in revenue service.
(4) Controlling dispatch or movement of a revenue service vehicle and (5) Carrying a firearm for security purposes.

Specimen: Fluid, breath, or other material collected from an employee at the collection site for the purpose of a drug or alcohol test.

Specimen Bottle: The bottle that, after being sealed and labeled according to the procedures in 49 CFR Part 40, is used to hold a primary (“A”) or split (“B”) specimen during the transportation to the laboratory. In the context of oral fluid testing, it may be referred to as a “vial,” “tube,” or “bottle.” Split Specimen: In drug testing, the specimen that is sent to a first laboratory and stored with its original seal intact, and which is transported to a second laboratory for retesting at the employee’s request following MRO verification of the primary specimen as positive, adulterated or substituted.

Split specimen collection: A collection in which the single specimen collected is divided into two separate specimen bottles, the primary specimen (Bottle A) and the split specimen (Bottle B).

Substance Abuse Professional (SAP): A licensed physician (medical doctor or doctor of osteopathy) or licensed or certified psychologist, social worker, employee assistance professional, state-licensed or certified marriage and family Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 9 therapist, or drug and alcohol counselor (certified by an organization listed at https://www.transportation.gov/odapc/sap) with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol related disorders.

Substituted specimen: An employee’s specimen not consistent with a normal human specimen, as determined by HHS (e.g., a urine specimen, with creatinine and specific gravity values that are so diminished, or so divergent that they are not consistent with normal human urine).

Test Refusal: The following are considered a refusal to test if the employee:
(1) Fail to appear for any test (except a pre-employment test) within a reasonable time, as determined by the employer.
(2) Fail to remain at the collection site until the testing process is complete.

An employee who leaves the testing site before the testing process commences for a pre-employment test has not refused to test. (3) Fail to attempt to provide a specimen. An employee who does not provide a specimen because he or she has left the testing site before the testing process commenced for a pre-employment test has not refused to test. (4) In the case of a directly-observed or monitored urine collection in a drug test, fail to permit monitoring or observation of your provision of a specimen.
(5) Fail to provide a sufficient quantity of specimen without a valid medical explanation.
(6) Fail or decline to take an additional test as directed by the collector or the employer for drug testing.
(7) Fail to undergo a medical evaluation as required by the MRO or the employer’s Designated Employer Representative (DER).
(8) Fail to cooperate with any part of the testing process. (9) Fail to follow an observer’s instructions to raise and lower clothing and turn around during a directly-observed urine collection . (10) Possess or wear a prosthetic or other device used to tamper with the collection process.
(11) Admit to the adulteration or substitution of a specimen to the collector or MRO.
(12) Refuse to sign the certification at Step 2 of the Alcohol Testing Form (ATF).
(13) Fail to remain readily available following an accident. (14) As a covered employee, if the MRO reports that you have a verified adulterated or substituted test result, you have refused to take a drug test.

Undiluted (neat) oral fluid: An oral fluid specimen to which no other solid or liquid has been added. For example: A collection device that uses a diluent (or other component, process, or method that modifies the volume of the testable specimen) must collect at least 1 mL of undiluted (neat) oral fluid.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 10 Urine specimen: Urine collected from an employee at the collection site for the purpose of a drug test.

Vehicle: A bus, electric bus, van, automobile, rail car, trolley car, trolley bus, or vessel. A public transit vehicle is a vehicle used for public transportation or for ancillary services.

Verified negative test: A drug test result reviewed by a medical review officer and determined to have no evidence of prohibited drug use at or above the minimum cutoff levels established by the Department of Health and Human Services (HHS).

Verified positive test: A drug test result reviewed by a medical review officer and determined to have evidence of prohibited drug use at or above the minimum cutoff levels specified in 49 CFR Part 40 as revised.

Validity testing: The evaluation of the specimen to determine if it is consistent with normal human urine or oral fluid. Specimen validity testing will be conducted on all specimens provided for testing under DOT authority. The purpose of validity testing is to determine whether certain adulterants or foreign substances were added to the specimen, if the specimen was diluted, or if the specimen was altered.

D. EDUCATION AND TRAINING
1) Every covered employee will receive a copy of this policy and will have ready access to the corresponding federal regulations including 49 CFR Parts 655 and 40, as amended. In addition, all covered employees will undergo a minimum of 60 minutes of training on the signs and symptoms of drug use including the effects and consequences of drug use on personal health, safety, and the work environment. The training also includes manifestations and behavioral cues that may indicate prohibited drug use.
2) All supervisory personnel or company officials who are in a position to determine employee fitness for duty will receive 60 minutes of reasonable suspicion training on the physical, behavioral, and performance indicators of probable drug use and 60 minutes of additional reasonable suspicion training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse.

E. PROHIBITED SUBSTANCES
1) Prohibited substances addressed by this policy include the following.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 11 a. Illegally Used Controlled Substance or Drugs Under the Drug-Free Workplace Act of 1988 any drug or any substance identified in Schedule I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 1308.11 through 1308.15 is prohibited at all times in the workplace unless a legal prescription has been written for the substance. This includes, but is not limited to: marijuana, amphetamines, opioids, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S. Food and Drug Administration. Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, and use of illegally obtained prescription drugs. It is important to note that the use of marijuana in any circumstances remains completely prohibited for any safety-sensitive employee subject to drug testing under USDOT regulations. The use of marijuana in any circumstance (including under state recreational and/or medical marijuana laws) by a safety-sensitive employee is a violation of this policy and a violation of the USDOT regulation 49 CFR Part 40, as amended.

Federal Transit Administration drug testing regulations (49 CFR Part 655) require that all employees covered under FTA authority be tested for marijuana, cocaine, amphetamines, opioids, and phencyclidine as described in this policy. Illegal use of these five drugs is prohibited at all times and thus, covered employees may be tested for these drugs anytime that they are on duty.
b. Legal Drugs: The appropriate use of legally prescribed drugs and nonprescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgment may be adversely affected must be reported to a GUADALUPE TRANSIT / SMOOTH, INC. supervisor and the employee is required to provide a written release from his/her doctor or pharmacist indicating that the employee can perform his/her safety-sensitive functions.
c. Alcohol: The use of beverages containing alcohol (including mouthwash, medication, food, candy) or any other substances containing alcohol in a manner which violates the conduct listed in this policy is prohibited.

F. PROHIBITED CONDUCT
1) Illegal use of the drugs listed in this policy and as defined in 49 CFR Part 40, as amended is prohibited at all times. All covered employees are Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 12 prohibited from reporting for duty or remaining on duty if they have used a prohibited drug as defined in 49 CFR Part 40, as amended. 2) Each covered employee is prohibited from consuming alcohol while performing safety-sensitive job functions or while on-call to perform safetysensitive job functions. If an on-call employee has consumed alcohol, they must acknowledge the use of alcohol at the time that they are called to report for duty. The covered employee will subsequently be relieved of his/her on-call responsibilities and subject to discipline for not fulfilling his/her on-call responsibilities.
3) The Transit Department shall not permit any covered employee to perform or continue to perform safety-sensitive functions if it has actual knowledge that the employee is using alcohol
4) Each covered employee is prohibited from reporting to work or remaining on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater regardless of when the alcohol was consumed.
a. An employee with a breath alcohol concentration which measures

0.02-0.039 is not considered to have violated the USDOT-FTA drug and alcohol regulations, provided the employee hasn’t consumed the alcohol within four (4) hours of performing a safety-sensitive duty. However, if a safety-sensitive employee has a breath alcohol concentration of 0.02-0.039, USDOT-FTA regulations require the employee to be removed from the performance of safety-sensitive duties until:
i. The employee’s alcohol concentration measures less than

0.02; or
ii. The start of the employee’s next regularly scheduled duty period, but not less than eight hours following administration of the test.
5) No covered employee shall consume alcohol for eight (8) hours following involvement in an accident or until he/she submits to the post-accident drug/alcohol test, whichever occurs first.
6) No covered employee shall consume alcohol within four (4) hours prior to the performance of safety-sensitive job functions.
7) GUADALUPE TRANSIT / SMOOTH, INC., under its own authority, also prohibits the consumption of alcohol at all times the employee is on duty, or anytime the employee is in uniform.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 13 8) Consistent with the Drug-free Workplace Act of 1988, all GUADALUPE TRANSIT / SMOOTH, INC. employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances in the work place including transit system premises and transit vehicles.

G. DRUG STATUTE CONVICTION
Consistent with the Drug Free Workplace Act of 1998, all employees are required to notify the GUADALUPE TRANSIT / SMOOTH, INC. management of any criminal drug statute conviction for a violation occurring in the workplace within five days after such conviction. Failure to comply with this provision shall result in disciplinary action as defined in this policy.

H. TESTING REQUIREMENTS
1) Drug testing and alcohol testing will be conducted as required by 49 CFR Part 40 as amended. All employees covered under FTA authority shall be subject to testing prior to performing safety-sensitive duty, for reasonable suspicion, following an accident, and random as defined in this policy, and return to duty/follow-up.
2) A drug test can be performed any time a covered employee is on duty. A reasonable suspicion, random, or follow-up alcohol test can only be performed just before, during, or after the performance of a safetysensitive job function. Under SMOOTH, INC. authority, a non-DOT alcohol test can be performed any time a covered employee is on duty.

All covered employees will be subject to drug testing and alcohol testing as a condition of ongoing employment with GUADALUPE TRANSIT/SMOOTH, INC..

Any safety-sensitive employee who refuses to comply with a request for testing shall be removed from duty and subject to discipline as defined in this policy.

I. DRUG TESTING PROCEDURES
1) Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and using techniques, equipment, and laboratory facilities which have been approved by the U.S. Department of Health and Human Service (HHS). All testing will be conducted consistent with the procedures set forth in 49 CFR Part 40, as amended. The procedures will be performed in a private, confidential manner and every effort will be made to protect the employee, the integrity of the drug testing procedure, and the validity of the test result.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 14 2) The drugs that will be tested for include marijuana, cocaine, opioids, amphetamines, and phencyclidine. After the identity of the donor is checked using picture identification, a urine and/or oral fluid specimen will be collected as described in 49 CFR Part 40, as amended. Each specimen will be accompanied by a DOT Custody and Control Form and identified using a unique identification number that attributes the specimen to the correct individual. The specimen analysis will be conducted at a HHS certified laboratory. An initial drug screen and validity test will be conducted on the primary specimen. For those specimens that are not negative, a confirmatory test will be performed. The test will be considered positive if the amounts of the drug(s) and/or its metabolites identified by the confirmatory test are at or above the minimum thresholds established in 49 CFR Part 40, as amended.
3) The test results from the HHS certified laboratory will be reported to a Medical Review Officer. A Medical Review Officer (MRO) is a licensed physician with detailed knowledge of substance abuse disorders and drug testing. The MRO will review the test results to ensure the scientific validity of the test and to determine whether there is a legitimate medical explanation for a confirmed positive, substitute, or adulterated test result.

The MRO will attempt to contact the employee to notify the employee of the non-negative laboratory result, and provide the employee with an opportunity to explain the confirmed laboratory test result. The MRO will subsequently review the employee’s medical history/medical records as appropriate to determine whether there is a legitimate medical explanation for a non-negative laboratory result. If no legitimate medical explanation is found, the test will be verified positive or refusal to test and reported to GUADALUPE TRANSIT / SMOOTH, INC.. If a legitimate explanation is found, the MRO will report the test result as negative. 4) If the test is invalid without a medical explanation, a retest will be conducted under direct observation. Employees do not have access to a test of their split specimen following an invalid result. 5) Any covered employee who questions the results of a required drug test may request that the split sample be tested. The split sample test must be conducted at a second HHS-certified laboratory. The test must be conducted on the split sample that was provided by the employee at the same time as the primary sample. The method of collecting, storing, and testing the split sample will be consistent with the procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample test must be made to the Medical Review Officer within 72 hours of notice of the original sample verified test result. Requests after 72 hours will only be accepted at the discretion of the MRO if the delay was due to Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 15 documentable facts that were beyond the control of the employee.

GUADALUPE TRANSIT / SMOOTH, INC. will ensure that the cost for the split specimen analysis is covered in order for a timely analysis of the sample, however GUADALUPE TRANSIT / SMOOTH, INC. will seek reimbursement for the split sample test from the employee. 6) If the analysis of the split specimen fails to confirm the presence of the drug(s) detected in the primary specimen, if the split specimen is not able to be analyzed, or if the results of the split specimen are not scientifically adequate, the MRO will declare the original test to be canceled. 7) Observed collections
a. Consistent with 49 CFR Part 40, as amended, collection under direct observation with no advance notice will occur if:
i. The laboratory reports to the MRO that a specimen is invalid, and the MRO reports to GUADALUPE TRANSIT /
SMOOTH, INC. that there was not an adequate medical
explanation for the result;
ii. The MRO reports to GUADALUPE TRANSIT / SMOOTH,
INC. that the original positive, adulterated, or substituted test result had to be cancelled because the test of the split specimen could not be performed;
iii. The laboratory reported to the MRO that the urine specimen was negative-dilute with a creatinine concentration greater than or equal to 2 mg/dL but less than or equal to 5 mg/dL, and the MRO reported the urine specimen as negative-dilute and that a second collection must take place under direct observation (see §40.197(b)(1)).
iv. The collector observes materials brought to the collection site or the employee's conduct clearly indicates an attempt to tamper with a specimen;
v. The temperature on the original urine specimen was out of range (See §40.65(b)(5));
vi. Anytime the employee is directed to provide another specimen because the original specimen appeared to have been tampered with (See §40.65(c)(1)).

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 16 vii. All follow-up-tests; or
viii. All return-to-duty tests
Urine collections that are required to be directly observed will be conducted by a person of the same gender as the donor as required by 49 CFR Part 40.67.

J. ALCOHOL TESTING PROCEDURES
1) Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA)-approved Evidential Breath Testing device (EBT) operated by a trained Breath Alcohol Technician (BAT). A list of approved EBTs can be found on ODAPC’s Web page for “Approved Evidential Breath Measurement Devices”. Alcohol screening tests may be performed using a nonevidential testing device (alcohol screening device (ASD)) which is also approved by NHTSA. A list of approved ASDs can be found on ODAPC’s Web page for “Approved Screening Devices to Measure Alcohol in Bodily Fluids”. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. The confirmatory test must occur on an EBT. The confirmatory test will be conducted no sooner than fifteen minutes after the completion of the initial test. The confirmatory test will be performed using a NHTSAapproved EBT operated by a trained BAT. The EBT will identify each test by a unique sequential identification number. This number, time, and unit identifier will be provided on each EBT printout. The EBT printout, along with an approved alcohol testing form, will be used to document the test, the subsequent results, and to attribute the test to the correct employee.

The test will be performed in a private, confidential manner as required by 49 CFR Part 40, as amended. The procedure will be followed as prescribed to protect the employee and to maintain the integrity of the alcohol testing procedures and validity of the test result. 2) A confirmed alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this policy. The consequences of a positive alcohol test are described in this policy. Even though an employee who has a confirmed alcohol concentration of 0.02 to 0.039 is not considered positive, the employee shall still be removed from duty for at least eight hours or for the duration of the work day whichever is longer and will be subject to the consequences described in this policy. An alcohol concentration of less than 0.02 will be considered a negative test.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 17 3) GUADALUPE TRANSIT / SMOOTH, INC. affirms the need to protect individual dignity, privacy, and confidentiality throughout the testing process. If at any time the integrity of the testing procedures or the validity of the test results is compromised, the test will be canceled. Minor inconsistencies or procedural flaws that do not impact the test result will not result in a cancelled test.
4) The alcohol testing form (ATF) required by 49 CFR Part 40 as amended, shall be used for all FTA required testing. Failure of an employee to sign step 2 of the ATF will be considered a refusal to submit to testing.

K. PRE-EMPLOYMENT TESTING
1) All applicants for covered transit positions shall undergo drug testing prior to performance of a safety-sensitive function.

a. All offers of employment for covered positions shall be extended conditional upon the applicant passing a drug test. An applicant will not be allowed to perform safety-sensitive functions unless the applicant takes a drug test with verified negative results. b. An employee shall not be placed, transferred or promoted into a position covered under FTA authority or company authority until the employee takes a drug test with verified negative results.

c. If an applicant fails a pre-employment drug test, the conditional offer of employment shall be rescinded and the applicant will be provided with a list of at least two (2) USDOT qualified Substance Abuse Professionals. Failure of a pre-employment drug test will disqualify an applicant for employment for a period of at least one year. Before being considered for future employment the applicant must provide the employer proof of having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of subpart G. The cost for the assessment and any subsequent treatment will be the sole responsibility of the applicant. d. When an employee being placed, transferred, or promoted from a non-covered position to a position covered under FTA authority or company authority submits a drug test with a verified positive result, the employee shall be subject to disciplinary action in accordance with this policy.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 18 e. If a pre-employment test is canceled, GUADALUPE TRANSIT / SMOOTH, INC. will require the applicant to take and pass another pre-employment drug test.
f. In instances where a FTA covered employee does not perform a safety-sensitive function for a period of 90 consecutive days or more regardless of reason, and during that period is not in the random testing pool the employee will be required to take a preemployment drug test under 49 CFR Part 655 and have negative test results prior to the conduct of safety-sensitive job functions. g. Following a negative dilute the employee will be required to undergo another test. Should this second test result in a negative dilute result, the test will be considered a negative and no additional testing will be required unless directed to do so by the MRO. h. Applicants are required (even if ultimately not hired) to provide GUADALUPE TRANSIT / SMOOTH, INC. with signed written
releases requesting USDOT drug and alcohol records from all previous, USDOT-covered, employers that the applicant has worked for within the last two years. Failure to do so will result in the employment offer being rescinded. GUADALUPE TRANSIT / SMOOTH, INC. is required to ask all applicants (even if ultimately not hired) if they have tested positive or refused to test on a preemployment test for a USDOT covered employer within the last two years. If the applicant has tested positive or refused to test on a pre-employment test for a USDOT covered employer, the applicant must provide GUADALUPE TRANSIT / SMOOTH, INC. proof of
having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of subpart G.

L. REASONABLE SUSPICION TESTING
1) All GUADALUPE TRANSIT / SMOOTH, INC. FTA covered employees will be subject to a reasonable suspicion drug and/or alcohol test when the employer has reasonable suspicion to believe that the covered employee has used a prohibited drug and/or engaged in alcohol misuse.

Reasonable suspicion shall mean that there is objective evidence, based upon specific, contemporaneous, articulable observations of the employee's appearance, behavior, speech or body odor that are consistent with possible drug use and/or alcohol misuse. Reasonable suspicion referrals must be made by one or more supervisors who are trained to detect the signs and symptoms of drug and alcohol use, and who reasonably concludes that an employee may be adversely affected or Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 19 impaired in his/her work performance due to possible prohibited substance abuse or alcohol misuse. A reasonable suspicion alcohol test can only be conducted just before, during, or just after the performance of a safetysensitive job function. However, under SMOOTH, INC. authority, a nonDOT reasonable suspicion alcohol test may be performed any time the covered employee is on duty. A reasonable suspicion drug test can be performed any time the covered employee is on duty.
2) GUADALUPE TRANSIT / SMOOTH, INC. shall be responsible for transporting the employee to the testing site. Supervisors should avoid placing themselves and/or others into a situation which might endanger the physical safety of those present. The employee shall be placed on administrative leave pending disciplinary action described in this policy.

An employee who refuses an instruction to submit to a drug/alcohol test shall not be permitted to finish his or her shift and shall immediately be placed on administrative leave pending disciplinary action as specified in this policy.
3) A written record of the observations which led to a drug/alcohol test based on reasonable suspicion shall be prepared and signed by the supervisor making the observation. This written record shall be submitted to the GUADALUPE TRANSIT / SMOOTH, INC.
4) When there are no specific, contemporaneous, articulable objective facts that indicate current drug or alcohol use, but the employee (who is not already a participant in a treatment program) admits the abuse of alcohol or other substances to a supervisor in his/her chain of command, the employee shall be referred for assessment and treatment consistent with this policy. GUADALUPE TRANSIT / SMOOTH, INC. shall place the employee on administrative leave in accordance with the provisions set forth under this policy. Testing in this circumstance would be performed under the direct authority of the GUADALUPE TRANSIT / SMOOTH, INC.. Since the employee self-referred to management, testing under this circumstance would not be considered a violation of this policy or a positive test result under Federal authority. However, self-referral does not exempt the covered employee from testing under Federal authority as specified in this policy or the associated consequences.

M. POST-ACCIDENT TESTING
1) FATAL ACCIDENTS – A covered employee will be required to undergo drug and alcohol testing if they are involved in an accident with a transit vehicle, whether or not the vehicle is in revenue service at the time of the accident, that results in a fatality. This includes all surviving covered Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 20 employees that are operating the vehicle at the time of the accident and any other whose performance could have contributed to the accident, as determined by the employer using the best information available at the time of the decision.
2) NON-FATAL ACCIDENTS – A post-accident test of the employee operating the public transportation vehicle will be conducted if an accident occurs and at least one of the following conditions is met:
a. The accident results in injuries requiring immediate medical treatment away from the scene, unless the covered employee can be completely discounted as a contributing factor to the accident. b. One or more vehicles incurs disabling damage as a result of the occurrence and must be transported away from the scene, unless the covered employee can be completely discounted as a
contributing factor to the accident
In addition, any other covered employee whose performance could have contributed to the accident, as determined by the employer using the best information available at the time of the decision, will be tested.

As soon as practicable following an accident, as defined in this policy, the transit supervisor investigating the accident will notify the transit employee operating the transit vehicle and all other covered employees whose performance could have contributed to the accident of the need for the test.

The supervisor will make the determination using the best information available at the time of the decision.

The appropriate transit supervisor shall ensure that an employee, required to be tested under this section, is tested as soon as practicable, but no longer than eight (8) hours of the accident for alcohol, and no longer than 32 hours for drugs. If an alcohol test is not performed within two hours of the accident, the Supervisor will document the reason(s) for the delay. If the alcohol test is not conducted within (8) eight hours, or the drug test within 32 hours, attempts to conduct the test must cease and the reasons for the failure to test documented.

Any covered employee involved in an accident must refrain from alcohol use for eight (8) hours following the accident, or until he/she undergoes a post-accident alcohol test.

An employee who is subject to post-accident testing who fails to remain readily available for such testing, including notifying a supervisor of his or her location if he or she leaves the scene of the accident prior to submission to such test, may be deemed to have refused to submit to testing.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 21 Nothing in this section shall be construed to require the delay of necessary medical attention for the injured following an accident, or to prohibit an employee from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident, or to obtain necessary emergency medical care.

In the rare event that GUADALUPE TRANSIT / SMOOTH, INC. is unable to perform an FTA drug and alcohol test (i.e., employee is unconscious, employee is detained by law enforcement agency), GUADALUPE TRANSIT / SMOOTH, INC. may use drug and alcohol post-accident test results administered by local law enforcement officials in lieu of the FTA test. The local law enforcement officials must have independent authority for the test and the employer must obtain the results in conformance with local law.

N. RANDOM TESTING
1) All covered employees will be subjected to random, unannounced testing.

The selection of employees shall be made by a scientifically valid method of randomly generating an employee identifier from the appropriate pool of safety-sensitive employees. Individuals who may be covered under company authority will be selected from a pool of non-DOT-covered individuals.
2) The dates for administering unannounced testing of randomly selected employees shall be spread reasonably throughout the calendar year, day of the week and hours of the day.
3) The number of employees randomly selected for drug/alcohol testing during the calendar year shall be not less than the percentage rates set each year by the FTA administrator. The current year testing rates can be viewed online at https://www.transportation.gov/odapc/random-testingrates. 4) Each covered employee shall be in a pool from which the random selection is made. Each covered employee in the pool shall have an equal chance of selection each time the selections are made. Employees will remain in the pool and subject to selection, whether or not the employee has been previously tested. There is no discretion on the part of management in the selection.
5) Covered transit employees that fall under the Federal Transit Administration regulations will be included in one random pool maintained separately from the testing pool of non-safety-sensitive employees that are included solely under SMOOTH, INC. authority.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 22 6) Random tests can be conducted at any time during an employee’s shift for drug testing. Alcohol random tests can only be performed just before, during, or just after the performance of a safety sensitive duty. However, under SMOOTH, INC. authority, a non-DOT random alcohol test may be performed any time the covered employee is on duty. Testing can occur during the beginning, middle, or end of an employee’s shift. 7) Employees are required to proceed immediately to the collection site upon notification of their random selection.

O. RETURN-TO-DUTY TESTING
GUADALUPE TRANSIT / SMOOTH, INC. will terminate the employment of any employee that tests positive or refuses a test as specified in this policy.

However, in the rare event an employee is reinstated with court order or other action beyond the control of the transit system, the employee must complete the return-to-duty process prior to the performance of safety-sensitive functions. All covered employees who previously tested positive on a drug or alcohol test or refused a test, must test negative for drugs, alcohol (below 0.02 for alcohol), or both and be evaluated and released by the Substance Abuse Professional before returning to work. Following the initial assessment, the SAP will recommend a course of rehabilitation unique to the individual. The SAP will recommend the return-to-duty test only when the employee has successfully completed the treatment requirement and is known to be drug and alcohol-free and there are no undue concerns for public safety. The SAP will determine whether the employee returning to duty will require a return-to-duty drug test, alcohol test, or both.

P. FOLLOW-UP TESTING
Covered employees that have returned to duty following a positive or refused test will be required to undergo frequent, unannounced drug and/or alcohol testing following their return-to-duty test. The follow-up testing will be performed for a period of one to five years with a minimum of six tests to be performed the first year. The frequency and duration of the follow-up tests (beyond the minimums) will be determined by the SAP reflecting the SAP’s assessment of the employee’s unique situation and recovery progress. Follow-up testing should be frequent enough to deter and/or detect a relapse. Follow-up testing is separate and in addition to the random, post-accident, reasonable suspicion and return-toduty testing.

In the instance of a self-referral or a management referral, the employee will be subject to non-USDOT follow-up tests and follow-up testing plans modeled using Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 23 the process described in 49 CFR Part 40. However, all non-USDOT follow-up tests and all paperwork associated with an employee’s return-to-work agreement that was not precipitated by a positive test result (or refusal to test) does not constitute a violation of the Federal regulations will be conducted under company authority and will be performed using non-DOT testing forms.

Q. RESULT OF DRUG/ALCOHOL TEST
1) Any covered employee that has a verified positive drug or alcohol test, or test refusal, will be immediately removed from his/her safety-sensitive position, informed of educational and rehabilitation programs available, and will be provided with a list of at least two (2) USDOT qualified Substance Abuse Professionals (SAP) for assessment, and will be terminated.
2) Following a negative dilute the employee will be required to undergo another test. Should this second test result in a negative dilute result, the test will be considered a negative and no additional testing will be required unless directed to do so by the MRO.
3) Refusal to submit to a drug/alcohol test shall be considered equivalent to a positive test result and a direct act of insubordination and shall result in termination and referral to a list of USDOT qualified SAPs. A test refusal is defined as any of the following circumstances:
a. Fail to appear for any test (except a pre-employment test) within a reasonable time, as determined by the employer.
b. Fail to remain at the collection site until the testing process is complete. An employee who leaves the testing site before the testing process commences for a pre-employment test has not refused to test.
c. Fail to attempt to provide a specimen. An employee who does not provide a specimen because he or she has left the testing site before the testing process commenced for a pre-employment test has not refused to test.
d. In the case of a directly-observed or monitored urine collection in a drug test, fail to permit monitoring or observation of your provision of a specimen.
e. Fail to provide a sufficient quantity of specimen without a valid medical explanation.
f. Fail or decline to take an additional test as directed by the collector or the employer for drug testing.
g. Fail to undergo a medical evaluation as required by the MRO or the employer's Designated Employer Representative (DER).
h. Fail to cooperate with any part of the testing process.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 24 i. Fail to follow an observer's instructions to raise and lower clothing and turn around during a directly-observed urine collection. j. Possess or wear a prosthetic or other device used to tamper with the collection process.
k. Admit to the adulteration or substitution of a specimen to the collector or MRO.
l. Refuse to sign the certification at Step 2 of the Alcohol Testing Form (ATF).
m. Fail to remain readily available following an accident. n. As a covered employee, if the MRO reports that you have a verified adulterated or substituted test result, you have refused to take a drug test.
4) An alcohol test result of ≥0.02 to ≤ 0.039 BAC shall result in the removal of the employee from duty for eight hours or the remainder or the work day whichever is longer. The employee will not be allowed to return to safetysensitive duty for his/her next shift until he/she submits to a NONDOT alcohol test with a result of less than 0.02 BAC.
5) In the instance of a self-referral or a management referral, disciplinary action against the employee shall include:
a. Mandatory referral for an assessment by an employer approved counseling professional for assessment, formulation of a treatment plan, and execution of a return-to-work agreement;
b. Failure to execute, or remain compliant with the return-to-work agreement shall result in termination from GUADALUPE TRANSIT / SMOOTH, INC. employment.
i. Compliance with the return-to-work agreement means that the employee has submitted to a drug/alcohol test
immediately prior to returning to work; the result of that test is negative; the employee is cooperating with his/her
recommended treatment program; and, the employee has
agreed to periodic unannounced follow-up testing as
described in this policy; however, all follow-up testing performed as part of a return-to-work agreement required under this policy is under the sole authority of SMOOTH, INC. and will be performed using non-DOT testing forms. c. Refusal to submit to a periodic unannounced follow-up drug/alcohol test shall be considered a direct act of insubordination and shall result in termination. All tests conducted as part of the returnto-work agreement will be conducted under company authority and will be performed using non-DOT testing forms.
d. A self-referral or management referral to the employer's counseling professional that was not precipitated by a positive Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 25 test result does not constitute a violation of the Federal regulations and will not be considered as a positive test result in relation to the progressive discipline defined in this policy. e. Periodic unannounced follow-up drug/alcohol testing conducted as a result of a self-referral or management referral which results in a verified positive shall be considered a positive test result in relation to the progressive discipline defined in this policy.
f. A Voluntary Referral does not shield an employee from disciplinary action or guarantee employment with GUADALUPE TRANSIT / SMOOTH, INC..
g. A Voluntary Referral does not shield an employee from the requirement to comply with drug and alcohol testing.
6) Failure of an employee to report within five days a criminal drug statute conviction for a violation occurring in the workplace shall result in termination.

R. GRIEVANCE AND APPEAL
The consequences specified by 49 CFR Part 40.149 (c) for a positive test or test refusal is not subject to arbitration.

S. PROPER APPLICATION OF THE POLICY
GUADALUPE TRANSIT / SMOOTH, INC. is dedicated to assuring fair and equitable application of this substance abuse policy. Therefore, supervisors/managers are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisor/manager who knowingly disregards the requirements of this policy, or who is found to deliberately misuse the policy in regard to subordinates, shall be subject to disciplinary action, up to and including termination.

T. INFORMATION DISCLOSURE
1) Drug/alcohol testing records shall be maintained by the GUADALUPE TRANSIT / SMOOTH, INC. Drug and Alcohol Program Manager and, except as provided below or by law, the results of any drug/alcohol test shall not be disclosed without express written consent of the tested employee.
2) The employee, upon written request, is entitled to obtain copies of any records pertaining to their use of prohibited drugs or misuse of alcohol including any drug or alcohol testing records. Covered employees have the right to gain access to any pertinent records such as equipment Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 26 calibration records, and records of laboratory certifications. Employees may not have access to SAP follow-up testing plans.
3) Records of a verified positive drug/alcohol test result shall be released to the Drug and Alcohol Program Manager, and other transit system management personnel on a need-to-know basis.
4) Records will be released to a subsequent employer only upon receipt of a written request from the employee.
5) Records of an employee's drug/alcohol tests shall be released to the adjudicator in a grievance, lawsuit, or other proceeding initiated by or on behalf of the tested individual arising from the results of the drug/alcohol test. The records will be released to the decision maker in the proceeding. 6) Records will be released to the National Transportation Safety Board during an accident investigation.
7) Information will be released in a criminal or civil action resulting from an employee’s performance of safety-sensitive duties, in which a court of competent jurisdiction determines that the drug or alcohol test information is relevant to the case and issues an order to the employer to release the information. The employer will release the information to the decision maker in the proceeding with a binding stipulation that it will only be released to parties of the proceeding.
8) Records will be released to the DOT or any DOT agency with regulatory authority over the employer or any of its employees.
9) Records will be released if requested by a Federal, state or local safety agency with regulatory authority over GUADALUPE TRANSIT / SMOOTH, INC. or the employee.
10)If a party seeks a court order to release a specimen or part of a specimen contrary to any provision of Part 40 as amended, necessary legal steps to contest the issuance of the order will be taken
11)In cases of a contractor or sub-recipient of a state department of transportation, records will be released when requested by such agencies that must certify compliance with the regulation to the FTA.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 27

ADOPTION CERTIFICATION
The Guadalupe Transit and SMOOTH, Inc. Drug and Alcohol Testing Program Manual, as revised, was adopted by the City Council of Guadalupe, during the regular Council meeting, October 22, 2024 at the Guadalupe City Council Chambers, 918 Obispo Street, Guadalupe, CA 93434.

Following a MOTION by ________________, a SECOND by ______________ and Council
discussion, __________________Votes in FAVOR, _________________ Votes AGAINST,
and ______________________________ Votes ABSTAINING were received.

Attested to by:
_____ Council Member / Office Date
___________ Staff Member / Office Date

ADMINISTRATION DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3891
Fax (805) 343-5512
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 28 Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 29 Attachment A
Job Title Job Duties Testing Authority
Driver Vehicle Operator/Driver FTA/DOT - FMCSA
Opener/Closer Dispatcher/Driver FTA/DOT - FMCSA
Driver Trainer Training/Driver FTA/DOT - FMCSA
Route Specialist Training/Driver FTA/DOT - FMCSA
Fleet Mechanic Vehicle Repair/Maintenance FTA/DOT - FMCSA Administrative Assistant Administrative/Dispatch/Driver FTA/DOT - FMCSA Office Manager Management/Driver FTA/DOT - FMCSA
Operations Manager Management/Driver FTA/DOT - FMCSA
Executive Director Management/Driver FTA/DOT - FMCSA
*Post-Accident Testing administered on a driver or Safety-Sensitive employee assigned in the operation of a Guadalupe Transit vehicle will be conducted using FTA/DOT protocols.
*Post-Accident Testing administered on a driver or Safety-Sensitive employee assigned in the operation of a SMOOTH, Inc. vehicle operating SMOOTH, Inc. or CTSA services (non-Guadalupe Transit), will be conducted using FMCSA protocols.

Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 30 Attachment B Contacts
Any questions regarding this policy or any other aspect of the substance abuse policy should be directed to the following individual(s).

GUADALUPE TRANSIT / SMOOTH, INC. Drug and Alcohol Program Manager Name: Fil M. Simas
Title: Executive Director
Address: SMOOTH, Inc., 240 East Roemer Way, Santa Maria, CA 93454 Telephone Number: (805) 922-8476
Medical Review Officer
Name: Dr. Paul Christensen, M.D.

Title: Physician/Medical Director
Address: Akeso, 3070 Skyway Drive, #106, Santa Maria, CA 93455 Telephone Number: (805) 922-8282
Substance Abuse Professional #1
Name: Heather Sorensen
Title: M.A., SAP, LAADC, ICAADC
Address: 555 13th Street, St. C, Grover Beach, CA 93433 Telephone Number:(805) 668-7679
Substance Abuse Professional #2
Name: Dr. Ken Starr, M.D.

Title: M.D.

Address: 107 Nelson Street, Arroyo Grande, CA 93420
Telephone Number:(805) 242-1360

ADOPTION CERTIFICATION
The Guadalupe Transit and SMOOTH, Inc. Drug and Alcohol Testing Program Manual, as revised, was adopted by the City Council of Guadalupe, during the regular Council meeting, October 22, 2024, at the Guadalupe City Council Chambers, 918 Obispo Street, Guadalupe, CA 93434.

Following a MOTION by ________________, a SECOND by ______________ and Council
discussion, __________________Votes in FAVOR, _________________ Votes

AGAINST,
and ______________________________ Votes ABSTAINING were received.

Attested to by:
_____________________________________ __________________________ Council Member / Office Date
_____________________________________ __________________________ Staff Member / Office Date

ADMINISTRATION DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3891
Fax (805) 343-5512
ATTACHMENT 2

Agenda Item No. 7E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 22, 2024
_______________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Consider entering into a new agreement with Mr. William (Bill) Scott for independent contractor planning services.

RECOMMENDATION:

It is recommended the Council adopt Resolution No. 2024-62 authorizing the City to enter into a new Agreement for Planning Services with Mr. William (Bill) Scott.

BACKGROUND/DISCUSSION:

From September 22, 2020, through October 11, 2023, Mr. William (Bill) Scott, a retired former Planner II with the City of San Jose and former Senior Planner for the City of Santa Maria provided day-to-day planning related services (e.g., Accessory Dwelling Unit applications, conditional use permit applications, zoning clearances, etc.) for the City of Guadalupe as a part-time independent contractor. Mr. Scott decided not to renew his agreement with City at the end of his last agreement.

Earlier in 2023, the City Council approved a new employee position of Associate Planner and had budgeted funds for this position at the recommendation of City staff with the intention that the Associate Planner would perform the majority of the City’s planning services in anticipation of Mr. Scott’s decision to cease providing services to the City. Unfortunately, this recruitment effort failed to attract any viable candidates. Therefore, City staff needed to come up with another solution to meet its planning needs.

On November 14, 2023, after City staff had issued a Request for Proposals for planning-related services, the City Council approved entering into a one-year agreement with Urban Planning Concepts (UPC) for these services. The agreement called for a maximum of $12,600 per month in planning services, and in fact, the City has been incurring an average of $9,800 per month under this agreement, which is a savings from the budgeted amounts; however, it has recently come to the attention of City staff that Mr. Scott is willing to enter into a one-year agreement with the City to provide the day-to-day type of planningrelated services he previously provided to the City. Mr. Scott is able to offer these planning-related services at significantly less cost than UPC. During his previous three years working for the City, Mr.

Scott’s invoices averaged approximately $4,294 per month, which is approximately 50% less than UPC’s services. Since City staff has not given up on its intention to recruit an in-house Associate Planner, the

agreement with UPC was never intended to be long-term. Mr. Scott’s willingness to enter into a new agreement with the City has given the City the opportunity to save funds while it continues its recruitment efforts for an in-house Associate Planner.

Mr. Scott is willing to enter a contract from November 1, 2024, through November 1, 2025. As the Council is aware, Mr. Scott is a very experienced planning professional with several years of experience in the profession and performed admirably during previous his tenure with the City. As mentioned, City staff still intends to hire an in-house City Planner, and Mr. Scott has also agreed to work with the City Administrator and the Human Resources Manager to develop a newly hired professional planner and mentor that person in order to grow the Building and Planning Department.

Attached for Council consideration is the proposed agreement with Mr. Scott (see Attachment No. 2).

The proposed agreement is essentially identical to the past agreements, except for a proposed negotiated hourly rate increase from $85 per hour to $100 per hour commencing on November 1, 2024, through November 1, 2025. In staff’s opinion, it is in the City’s best interest to continue with Mr. Scott based on his experience.

Options Available to the Council

1. The Council could approve the agreement as recommended;

2. The Council could direct that changes be made to the agreement; or

3. The Council could decide not to enter into the agreement.

If the City Council chooses the first option above, the new agreement will be effective on November 1, 2024, for a one-year term through November 1, 2025.

FISCAL IMPACT:

Although Mr. Scott’s new agreement calls for an hourly rate of $100.00, the City will continue to see a reduction to the City’s General Fund for planning related services from years past as Mr. Scott’s cost is approximately 50% less than that of UPC, and the City should save approximately $4,000 per month during Mr. Scott’s one-year agreement. It should be noted that a significant portion of the charges for services noted in the contract would be offset by the planning fees the City collects.

ATTACHMENTS

1. Resolution No. 2024-62 “A Resolution of the City Council of the City of Guadalupe authorizing the City to enter into an agreement with William (Bill) Scott, for Independent Contractor Planning Services.”

2. Agreement between the City of Guadalupe and William (Bill) Scott

RESOLUTION NO. 2024-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE AUTHORIZING THE CITY TO ENTER

INTO AN AGREEMENT WITH WILLIAM (BILL) SCOTT FOR INDEPENDENT CONTRACTOR PLANNING

SERVICES AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, on September 22, 2020, and on October 26, 2021, and again on October 11, 2022, the City entered a contract with Mr. William (Bill) Scott, a retired former Planner for the City of Santa Maria who has worked previously for the City of Guadalupe a little over three (3) years as a part-time independent contractor; and
WHEREAS, Mr. Bill Scott’s agreement ended on October 11, 2023, and he decided not to renew another agreement with the City; and
WHEREAS, therefore, at the November 14, 2023, City Council meeting, the Council approved a 1-year contract with Urban Planning Concepts, Inc. (UPC) for a monthly cost of up to $12,960,00 ($162/per hour) for contract planning services in Guadalupe; and
WHEREAS, the agreement with UPC was not intended to be long-term as the City has intended to hire an associate planner to handle the majority of the City’s planning needs, but has not been successful in recruiting for this position; and
WHEREAS, Mr. William (Bill) Scott has expressed willingness to enter into a one year agreement with the City to provide supplemental planning services for the City including matters related to the Pasadera project, processing applications for accessory dwelling units and other ministerial permit and is able to provide these services at significantly less cost than UPC; and WHEREAS, Mr. William (Bill) Scott and the City of Guadalupe negotiated a new hourly rate of $100.00 per hour at approximately 15-20 hours per week commencing on November 1, 2024 through November 1, 2025, which agreement is attached to the staff report for this item as Attachment 2.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The Agreement for Consulting Services between the City of Guadalupe and Mr. William (Bill) Scott, attached to the staff report for this item as Attachment 2, and incorporated in this resolution, is hereby approved.

SECTION 2. The Mayor is authorized to sign the Agreement with William (Bill) Scott on behalf of the City.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

ATTACHMENT 1

PASSED, APPROVED AND ADOPTED at a regular meeting on the 22nd day of October 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-62 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 22, 2024, and that same was approved and adopted.

ATTEST:
_________________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney
ATTACHMENT 2

Agenda Item No. 7F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 22, 2024
_______________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Consider entering into an agreement with Mr. Larry Appel, Integrity Planning, for independent contractor planning services.

RECOMMENDATION:

It is recommended the Council adopt Resolution No. 2024-63 authorizing the City to enter a one-year Agreement for Planning Services with Mr. Larry Appel, Integrity Planning commencing on January 1, 2025.

BACKGROUND:

Mr. Larry Appel, Integrity Planning, has been providing independent contractor planning services to the City since 2017. In early 2023, Mr. Appel informed City staff that he wanted to reduce the amount of time he was spending on City planning-related matters effective at the end of December 2023; however, he expressed willingness to stay on as the City’s Planning Director and work on “larger” projects such as ordinance creation/revisions, general plan update(s), and policy issues.

During and prior to 2023, the City’s day-to-day planning work (e.g., Accessory Dwelling Unit applications, zoning clearances, etc.) was handled by Planner Bill Scott, an independent contractor; however, Mr.

Scott had notified the City that he wished to cease working for the City at the end of December 2023 as well.

The City Council created a new employee position of Associate Planner and had budgeted funds for this position at the recommendation of City staff with the intention that the Associate Planner would perform the day-to-day planning work (and assist the Planning Director as needed) in anticipation of Mr.

Scott’s decision to cease providing services to the City and Mr. Appel’s decision to “cut back” on his workload. Unfortunately, this recruitment effort failed to attract any viable candidates. Therefore, City staff needed to come up with another solution to meet its planning needs.

On November 14, 2023, after City staff had issued a Request for Proposals for planning-related services, the City Council approved entering into a one-year agreement with Urban Planning Concepts for these services. The agreement called for a maximum of $12,600 per month in planning services, and in fact, the City has been incurring an average of $9,800 per month under this agreement, which is a savings

from the budgeted amounts; however, as discussed further in the staff report concerning entering into a new agreement with Mr. Bill Scott for day-to-day planning-related services, the City has the opportunity to save funds by using Mr. Scott’s services over those of UPC. For that reason, the City recommended that the Council approve a one-year agreement with Mr. Scott beginning on November 1, 2024.

The City has always intended to recruit an in-house Associate Planner and did not expect its agreement with UPC to continue in the long-term. The City still intends on recruiting an Associate Planner, and will have the opportunity to do so with Mr. Scott providing day-to-day planning services, at least through the end of 2025.

In addition to day-to-day planning needs, the City still requires the services of Mr. Appel as its Planning Director, and he has again agreed to continue with some of the on-going work projects provided within the scope of work written in the agreement through the end of December 2025.

Mr. Appel is asking for an hourly rate increase from $130.00 per hour to $140.00 per hour. Attached for Council consideration is the proposed agreement with Integrity Planning (see Attachment No. 2). The proposed agreement is essentially identical to the current agreement, except for a proposed adjustment in the hourly rate from $130.00 to $140.00 per hour changes in the scope of services to be provided (Exhibit A to the agreement) which includes continuing his work on a variety of long-term projects.

In staff’s opinion the adjustment is warranted. Most private planning firms would charge the City an hourly rate of between $200.00 to $250.00 per hour for someone with a background similar to Mr.

Appel’s. If an in-house City Planner is hired within the term of Mr. Appel’s contract, it will be beneficial to grant this time for him/her to shadow Mr. Appel to gain a full understanding of the community and project complexities.

Options Available to the Council

1. The Council could approve the agreement as recommended;

2. The Council could direct that changes be made to the agreement; or

3. The Council could decide not to enter into the agreement.

FISCAL IMPACT:

With the increase in the hourly rate from $130.00 to $140.00 per hour commencing on January 1, 2025, through December 31, 2025, or earlier depending on need, there would be little impact to the City’s General Fund. It should be noted that a significant portion of the charges for services illustrated in the contract would be offset by the planning fees the City collects. Additionally, the city collects a 35% overhead on all hours Mr. Appel bills when working on reimbursable projects (applicant-paid projects).

ATTACHMENTS:

1. Resolution No. 2024-63

2. Agreement between the City and Larry Appel/Integrity Planning (January 1, 2025-December 31, 2025)

RESOLUTION NO. 2024-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE AUTHORIZING THE CITY TO ENTER

INTO AN AGREEMENT WITH LARRY APPEL (INTEGRITY PLANNING) FOR INDEPENDENT CONTRACTOR

PLANNING SERVICES AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, Mr. Larry Appel, Integrity Planning has served as the City’s contract Planning Director since December 2017, and has provided quality planning services since that time; and WHEREAS, in early 2023, Mr. Appel informed the City Administrator that he intended to fully retire as a contract planner in the near future and while he was willing to continue working for up to another year or so, he wanted to reduce the number of hours he worked on behalf of the City, and therefore, he worked with the City Administrator to develop a plan for the provision of future planning services for the City consisting of the hiring of an associate or city planner who would provide day-to-day planning with occasional assistance on larger projects from hired consultants on an as needed basis; and WHEREAS, an associate planner position was posted, and no qualified applicants applied, requiring the City to develop a new plan for the provision of planning services; and WHEREAS, on November 14, 2023, the City Council entered into an agreement with Urban Planning Concepts (UPC) to handle its planning services’ needs until November 13, 2024, and the City intended to continue its attempts to hire a an associate planner to handle the ministerial planning applications prior to the end of UPC’s contract, however, the City’s recruitment efforts have not been successful; and WHEREAS, Mr. Appel has agreed to continue with some of the on-going work projects provided within the scope of work written in his current agreement for an additional year (through the end of December 2025), or until at which time the “reins” can be completely handed over to an in-house associate planner or another contract city planner; and
WHEREAS, Mr. Appel’s current agreement expires as of December 31, 2024; and WHEREAS, the City of Guadalupe needsto continue its professional planning services with Integrity Planning (Mr. Larry Appel) to allow him to complete some complicated unfinished projects; and WHEREAS the City desires to continue to retain Mr. Appel of Integrity Planning to provide said services with a new agreement commencing January 1, 2025, through December 31, 2025; and WHEREAS, the City of Guadalupe has negotiated a contract with Mr. Appel/Integrity Planning that incorporates a scope of work and an hourly rate adjustment from $130.00 to $140.00 commencing on January 1, 2025, through December 31, 2025.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The Agreement for Consulting Services between the City of Guadalupe and Mr. Larry Appel, Integrity Planning, attached to the staff report for this item and incorporated in this resolution, ATTACHMENT 1

is hereby approved.

SECTION 2. The Mayor is authorized to sign the Agreement with Mr. Larry Appel, Integrity Planning on behalf of the City.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 22nd day of October 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-63, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 22, 2024, and that same was approved and adopted.

ATTEST:
_____________________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_____________________________________
Philip F. Sinco, City Attorney

AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND

INTEGRITY PLANNING
THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 1st day of January 2025, by and between the CITY OF GUADALUPE, a municipal corporation ("City") and INTEGRITY PLANNING, a sole proprietorship ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of one (1) year from commencing on January 1, 2025, through December 31, 2025, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City. Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (Administration, ministerial, and discretionary review). City shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Consultant with specific items in dispute identified for ATTACHMENT 2
correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within forty-five (45) days of receipt of Consultant's invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures, unless all documents and records are turned over to the City at the conclusion of the Agreement.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The Consultant shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner.

Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.

Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant agrees to at all times avoid conflicts of interest with the interests of the City in the performance of this Agreement.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant shall not, without prior without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.

Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, directors, sub consultants or employees, committed in performing any of the services under this Agreement. (b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant's expense by counsel acceptable to City, such acceptance not to be unreasonably withheld. Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Consultant under Section 16 shall ensure Consultant's obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement. (c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request.

Consultant shall provide the following scope and limits of insurance:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: If required, Consultant shall maintain limits of insurance no less than:
(1) General Liability: $1,000,000 general aggregate for bodily injury, personal injury and property damage.
(2) Automobile Liability: $1,000,000 per accident for bodily injury and property damage.
(3) Workers' Compensation and Employer's Liability: Workers' Compensation as required by the Labor Code of the State of California and Employer's Liability limits of $1,000,000 per accident.
(4) Errors and Omissions Liability $1,000,000 per claim.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) All Policies: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City.
(2) General Liability and Automobile Liability Coverages. (a) City and its respective elected and appointed officers, officials, employees and volunteers are to be covered as additional insureds as respects: liability arising out of activities Consultant performs; products and completed operations of Consultant; premises owned, occupied or used by Consultant; or automobiles owned, leased, hired or borrowed by Consultant.

The coverage shall contain no special limitations on the scope of protection afforded to City, and its respective elected and appointed officers, officials or employees.
(b) Consultant's insurance coverage shall be primary
insurance with respect to City, and its respective elected and appointed officers, officials, employees and volunteers. Any insurance or self insurance maintained by City, and its respective elected and appointed officers, officials, employees or volunteers, shall apply in excess of, and not contribute with, Consultant's insurance.
(c) Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
(d) Any failure to comply with the reporting or other
provisions of the policies including breaches of warranties shall not affect coverage provided to City, and its respective elected and appointed officers, officials, employees or volunteers.
(3) Workers' Compensation and Employer's Liability Coverage.

Unless the City Administrator otherwise agrees in writing, the insurer shall agree to waive all rights of subrogation against City, and its respective elected and appointed officers, officials, employees and agents for losses arising from work performed by Consultant.

D. Other Requirements: Consultant agrees to deposit with City, at or before the effective date of this Agreement, certificates of insurance necessary to satisfy City that the insurance provisions of this Agreement have been met. The City Attorney may require that Consultant furnish City with copies of original endorsements effecting coverage required by this section. The certificates and endorsements are to be signed by a person authorized by that insurer to bind coverage on its behalf. City reserves the right to inspect complete, certified copies of all required insurance policies at any time. (1) Any deductibles or self-insured retentions must be declared to and approved by City. At the option of City, either the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects City or its respective elected or appointed officers, officials, employees and volunteers or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration, defense expenses and claims.
(2) The procuring of such required policy or policies of insurance shall not be construed to limit Consultant's liability hereunder nor to fulfill the indemnification provisions and requirements of this Agreement.

Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 19. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Section 20. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, and acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 21. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 22. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Integrity Planning
Attn: Larry Appel
4352 Foxenwood Circle
Santa Maria, CA 93455
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 23. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 24. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 25. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 26. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 27. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara. In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 28. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 29. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 30. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

EXHIBIT A – Scope of Services
Integrity Planning will continue to work on the following general topics:
2042 General Plan Implementation

1. Land Use (4 programs) – Consistency Rezone (Program 1.1.3 completed)

2. Circulation (10 programs)

3. Environmental Justice (3 programs)

4. Conservation & Open Space (4 programs)

5. Economic (5 programs)

6. Community Design and Historic Preservation (6 programs)

7. Air Quality & Safety (7 programs)

8. Public Facilities (3 programs)

9. Noise (1 policy)
Zoning Ordinance Update
The zoning ordinance was originally adopted in 1980. While there have been a few sections that have been updated since Mr. Appel started working for the city, there are many sections that still require updates. In addition, Mr. Appel will ensure that the city is in full compliance with numerous changes the state makes with Accessory Dwelling Units.

Procedural Manual
There are no written procedures for the city staff to utilize when processing ministerial and discretionary permits in the city and Mr. Appel will prepare this manual that will be used by subsequent planners.

Annual HCD Housing Report (Annual Progress Report)
Each year the city is required to prepare a report that identifies all housing units that receive discretionary and ministerial approvals, building permits issued, and occupancy clearances. Mr. Appel has been doing it for the last four years, so it would make sense for him to continue preparing this report.

Sign Ordinance Implementation
The ordinance was approved and went into effect in early 2022, but to this date, Mr. Appel has not had direction from management or council to begin the enforcement process for signs that are now illegal. In particular, the sandwich board signs, and the bow-feather signs need to be removed. Mr.

Appel will work with Code Enforcement to implement a program. “How To” Counter/Web Handouts
A picture is worth a thousand words. That’s why it is important to prepare several handouts that explain how to obtain permits including how to draw a site plan.

In general, the Consultant will not exceed 30 hours per month, unless working on a discretionary project (applicant reimbursable).

Exhibit B – Compensation
Integrity Planning (Mr. Larry Appel) shall be compensated at the rate of One Hundred Forty Dollars ($140.00) per hour from January 1, 2025 through December 31, 2025.

Agenda Item No. 7G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 22, 2024
_______________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Consider entering into a three-year agreement with Eikhof Design Group Inc. for professional City Engineering services.

RECOMMENDATION:

It is recommended the Council adopt Resolution No. 2024-64 authorizing the City to enter into a threeyear agreement with Eikhof Design Group Inc. for professional City Engineer services.

BACKGROUND:

From time-to-time in the City of Guadalupe’s history, the City utilized any combination of professional engineers, public works directors, and city administrators to manage the oversight of water wastewater and streets divisions of the public works. From 2003 through 2019, the City utilized outside consultants for professional engineering services while the City Administrator managed the Public Works Department.

On July 15, 2019, the City hired Ms. Shannon Sweeney as the City’s Public Works Director/City Engineer to manage the Public Works Department. After four (4) years of service, In June 2023, Ms. Sweeney accepted a position with another city and delivered a letter of resignation to the City Administrator with an effective final day of June 15, 2023.

From the time of Ms. Sweeney’s resignation letter, the City posted for the recruitment of her replacement. On June 17, 2023, the City entered into an agreement with Mr. Dwayne Chisam P.E., from Chisam Utility Management LLC, for Public Works Director/City Engineer on an interim basis until a Public Works/City Engineer position was filled. Unfortunately, the City did not receive any applicants for the position.

In light of the inability to recruit a Public Works Director/City Engineer, the City decided its best option was to seek a professional engineer/engineering firm to serve as a contract City Engineer and consider creating a Public Works Manager position (at a lesser salary than the Public Works Director/City Engineer position).

The City issued an RFP on October 31, 2023, for a civil engineering firm to provide City Engineer services to the City and received one proposal. The only proposal received was from Eikhof Design Group, Inc.

Mr. Chisam was offered the opportunity to submit a proposal but declined.

The Council also approved a new Public Works Manager (PWM) job description for solicitation, and a recruitment was commenced, but to date there have been few applicants, and the one candidate that was offered the position, declined. Once hired, the PWM will manage all the public works’ staff and handle day-to-day public works functions.

At its December 12, 2023, City Council meeting, Council entered into an agreement for consulting services between the City and Eikhof Design Group, Inc. commencing on December 12, 2023, through December 11, 2024.

DISCUSSION:

City staff has been extremely satisfied with Eikhof Design Group, Inc. and recommends that the Council approve the new three-year agreement with Eikhof Design Group, Inc. The Eikhof Design Group has demonstrated competence and has worked well with City staff.

Attachment 2 for Council consideration is the proposed agreement with Eikhof Design Group, Inc. The proposed agreement is essentially the same agreement the Council approved in December 2023, except it provides for a three-year term instead of a one-year term and provides for a $5.00 per hour fee increase for the various services provided by Eikhof Design Group in years 2026 and 2027 of the agreement (no change from current rates in 2025), as reflected in Exhibit B to the agreement. The agreement may be terminated by either party without cause upon thirty (30) days’ written notice, so the three-year term is primarily to avoid annual renewals which will save the City some time and money.

Options Available to the Council

1. The Council could approve the agreement as recommended; or

2. The Council could direct changes to be made to the agreement; or

3. The Council could decide not to enter into the agreement.

If the City Council chooses the first option above, the new agreement will be effective December 12, 2025, and will terminate on December 11, 2027.

FISCAL IMPACT:

There will be not hourly increase from the current agreement in 2025, but hourly rates for all services provided will increase by $5.00 per hour in 2026, and by another $5.00 per hour in 2027. Most of the services provided by City Engineer services which is currently billed at $190 per hour. The monthly cost of the City Engineer (and other services) provided by Eikhof Design Group is approximately $15,000 to $18,000 per month and is expected to stay within this range over the next three years of the agreement, so there should be minimal impact to the general fund. Mr. Eikhof will use all his personnel who are paid less per hour to the extent possible. The proposed contract will be expensed from various departmental

enterprises, measures, and grants with minimal coming out of the general fund. If approved, the city gets the benefit of a team of city engineers and with the required certifications.

ATTACHMENTS:

1. Resolution No. 2024-64

2. Agreement for Consultant Services between the City of Guadalupe and Eikhof Design Group, Inc.

RESOLUTION NO. 2024-64

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE AUTHORIZING THE CITY TO ENTER INTO AN AGREEMENT WITH EIKHOF DESIGN GROUP, INC. FOR PROFESSIONAL CITY ENGINEERING

SERVICES AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, the City issued a Request for Proposals for professional City Engineer services on October 31, 2023, and received only one proposal (from Eikhof Design Group, Inc.); and WHEREAS, the City retained Eikhof Design Group, Inc. to provide said services with an agreement commencing on December 12, 2023, through December 11, 2024; and WHEREAS, city staff has been extremely satisfied with the engineering services provided by Eikhof Design Group, Inc. and recommends that the City enter into a new three-year agreement with Eikhof Design Group effective December 12, 2024, through December 11, 2027; and WHEREAS, City staff received a proposal from Eikhof Design Group, Inc. that incorporated a scope of work to include the engineering team of professionals working on city projects for a total of approximately 20 hours per week with an estimated cost ranging from $15,000 to $18,000 per month to serve the City Engineering service needs for the Public Works Department (including no rate increase for the Principal Engineer’s hourly rate of $225.00 as well as lower hourly rates the same for other engineers in the firm); and
WHEREAS, Eikhof Design Group, Inc. (Jeff van den Eikhof) has decades of experience providing staff augmentation, development review, project management, stormwater compliance, and engineering design services for multiple local agencies and served as the Contract City Engineer for the City of Guadalupe from 2014 to 2019 and again proven himself over this past year; and WHEREAS, said agreement requires that the City will reimburse the Eikhof Design Group, Inc. for travel expenses following the Internal Revenue Service (IRS) standard mileage rates for the use of his vehicle; and
WHEREAS, entering into a three-year agreement will save the City time and money by avoiding the need for a staff report, resolution, and a new agreement on an annual basis; and WHEREAS, the agreement attached to the staff report for this item is essentially the same as the current agreement between the City and Eikhof Design Group except for the term (three years beginning on December 12, 2024, and ending on December 11, 2027) and an increase in the hourly rate for the various services provided by Eikhof Design Group of $5.00 per hour in 2026 and 2027 (the current hourly rates for 2024 will not change in 2025) as reflected on Exhibit B to said agreement.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The Agreement for Consultant Services between the City of Guadalupe and Eikhof Design Group, Inc. attached to the staff report for this item and incorporated in this resolution, is ATTACHMENT 1