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Agenda packet

Guadalupe City Council
November 26, 2024

Document
Agenda packet
Meeting
November 26, 2024
Body
Guadalupe City Council
Pages
7
Original file
14.5 MB
Text extracted from the city's file for reading and search. Open the original on cityofguadalupe.org. That file is the official record.

November 26, 2024 City of Guadalupe Council Meeting Agenda Page 1 of 4 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, November 26, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers
The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to submit a written comment for the Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, November 26, 2024.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

November 26, 2024 City of Guadalupe Council Meeting Agenda Page 2 of 4

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CEREMONIAL CALENDAR
A. National Native American Heritage Month – Proclamation.

7. CONSENT CALENDAR (A-H)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending November 15, 2024.

C. Approve the Minutes of the City Council regular meeting of November 12, 2024.

D. Approve the cancellation of December 24, 2024, City Council regular meeting.

E. Adopt on the second reading, Ordinance No. 2024-521 amending Chapter 18.53 of the Guadalupe Municipal Code regarding Accessory Dwelling Units and other amendments from Title 18.

F. Adopt Resolution No. 2024-67 authorizing the Police Department to execute the agreement between the City of Guadalupe and the State of California, Office of Traffic Safety for the Selective Traffic Enforcement Program (STEP) grant in the amount of $57,000 dollars for DUI equipment, supplies, training, and community education.

G. Adopt Resolution No. 2024-68 approving the fiscal year 2023-2024 Cost Allocation Plan.

H. Adopt Resolution No. 2024-69 approving the fiscal year 2024-2025 Cost Allocation Plan.

November 26, 2024 City of Guadalupe Council Meeting Agenda Page 3 of 4

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for November 26, 2024

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for November 26, 2024 B. Police Department report for October 2024
C. Fire Department report for October 2024
D. Code Compliance report for October 2024

REGULAR BUSINESS

10. Granting of Easements to City-owned properties to Caltrans for ADA Compliance and Pedestrian Infrastructure Improvement Project on Hwy 1 and Hwy 166.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council adopt Resolution No. 2024-70 approving a request from Caltrans to acquire from the City, one (1) permanent easement, six (6) temporary easements, and six (6) permits to enter and construct, as part of its project for ADA compliance and to improve pedestrian infrastructure on Hwy 1 and Hwy 166.

11. New Employment Agreement between the City of Guadalupe and Todd Bodem as City Administrator.

Written report: Sylvia Estrada, Human Resources Manager Recommendation: That the City Council adopt Resolution No. 2024-71 approving a new employment agreement with Todd Bodem as City Administrator and authorizing the Mayor to sign the agreement on behalf of the City of Guadalupe.

12. FUTURE AGENDA ITEMS

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

14. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 21st day of November 2024.
______________________________
Todd Bodem, City Administrator
Todd Bodem
November 26, 2024 City of Guadalupe Council Meeting Agenda Page 4 of 4

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, December 10, 2024, at 6:00 p.m. / Regular Meeting Certification of November 5, 2024, General Municipal
Election Results
Oath of Office – Newly Elected Officials Ceremonial Calendar Correction to the Agreement and Mortgage EDA City Attorney Consent Calendar Gann Limit FY 24/25 Finance Department Consent Calendar Master Fee Schedule annual Consumer Price Index (CPI) Finance Director Regular Business California Historic Tax Credits Available for the Royal Theater
Tom Brandeberry Regular Business
Tentative Parcel Map – 4513 11th Street, Guadalupe Planning Department Public Hearing Tuesday, January 14, 2025, at 6:00 p.m. / Regular Meeting Human Trafficking Awareness Month Proclamation Ceremonial Calendar AGD Royal Theater Redesign Presentation (50%
Complete)
Thomas Brandeberry Presentation
Tuesday, January 28, 2025, at 6:00 p.m. / Regular meeting Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Personnel Manual Update New Business
Pasadera Development Annual Update Dec. 2024 City Engineer Food Trucks City Planner New Business
AGD Royal Theater Redesign Presentation(100
% Complete)
Feb 11, 2025 Thomas Brandeberry
City of Guadalupe Guadalupe, California
Proclamation
NATIONAL NATIVE AMERICAN HERITAGE MONTH – NOVEMBER 2024 WHEREAS, National Native American Heritage Month is celebrated in November to honor the culture, traditions, and achievements of the original inhabitants of the United States and their descendants; and WHEREAS, Native American Awareness Week began in 1976, and its recognition was expanded by President George H. W. Bush in August 1990, designating the month of November as National American Indian Heritage Month; and
WHEREAS, Native Americans have contributed significantly to the history and culture of the United States and continue to be important leaders driving positive changes in the country today; and WHEREAS, As the City of Guadalupe observes Veterans Day in November, it is important to recognize the contributions of Native Americans who serve in the Armed Forces; and WHEREAS, The Guadalupe City Council would like to recognize and honor Michael Pagaling, a local Native American Veteran who served in the Vietnam conflict and was killed in action in 1969; and WHEREAS, National Native American Heritage Month is a time to celebrate the traditions, languages, and stories of Native American, Alaska Native, Native Hawaiian, and affiliated island communities and ensure their rich histories and contributions continue to thrive with each passing generation.

NOW, THEREFORE, BE IT RESOLVED, that by virtue of the authority vested in me as Mayor and on behalf of the City Council of the City of Guadalupe, I, Ariston Julian, do hereby recognize November 2024 as

NATIONAL NATIVE AMERICAN HERITAGE MONTH
in the City of Guadalupe and ask all residents to observe this month with appropriate programs, ceremonies, and activities, and to learn more about the indigenous tribes who lived in the region.

IN WITNESS WHEREOF, I have hereunto set my hand and caused the seal of the City of Guadalupe, California to be affixed this 26th day of November 2024.
_____________________________
Ariston Julian, Mayor
City of Guadalupe
Ariston Julian
Agenda Item No. 6A
7B
11/20/2024 12:15:01 PM Page 1 of 33
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: 49E01 - 49ER COMMUNICATIONS, INC Vendor Total: 7,423.19 11/1/2024 11/1/2024 11/1/2024
FIRE -COMMAND TIER III SINGLE BAND Warr Bank Acct - Warrants Bank Account

PORTABLE RADIO
75500 Invoice 11/1/2024 7,423.19 0.00 0.00 0.00 7,423.19 No

0.00 0.00
Units
FIRE -COMMAND TIER III SINGLE BAND 0.00

PORTABLE RADIO
Item Description
3,711.59
Price Amount Tax

0.00 3,711.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
040-4225-1500 Equipment replacement 3,711.59 100.00%

0.00 0.00
Units
FIRE -COMMAND TIER III SINGLE BAND 0.00

PORTABLE RADIO
Item Description
3,711.60
Price Amount Tax

0.00 3,711.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
041-4221-1550 Operating Supplies & Exp. 3,711.60 100.00% Vendor: ABH01 - AETNA RESOURCES FOR LIVING Vendor Total: 50.32 12/4/2024 12/4/2024 12/4/2024
ADM - EMPLOYEE ASSISTANCE PROGRAM - Warr Bank Acct - Warrants Bank Account DEC 2024
E0331868 Invoice 12/4/2024 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
ADM - EMPLOYEE ASSISTANCE 0.00
PROGRAM - DEC 2024
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 6,571.24
11/1/2024 11/1/2024 11/1/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 13Q4-FM64-T9X6 Invoice 11/1/2024 77.79 0.00 0.00 0.00 77.79 No

0.00 0.00
Units
GARDEN HOSE 0.00
Item Description

77.79 Price Amount Tax

0.00 77.79
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 77.79 100.00%
11/11/2024 11/11/2024 11/11/2024
P&R- ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 19K4-V41K-G66C Invoice 11/11/2024 48.60 0.00 0.00 0.00 48.60 No

0.00 0.00
Units
STORAGE CASE - ARPA FUNDS 0.00
Item Description

48.60 Price Amount Tax

0.00 48.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 48.60 100.00%
10/31/2024 10/31/2024 10/31/2024
P&R-ACCT#:A19RD4DAF93AUQ - ARP… Warr Bank Acct - Warrants Bank Account 1C7X-VNNX-H4RK Invoice 10/31/2024 4,762.01 0.00 0.00 0.00 4,762.01 No
1 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 2 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
SOLAR STREET 0.00

LIGHTS,TRIPOD,PROJECTOR,SPEAKER
Item Description
4,762.01
Price Amount Tax

0.00 4,762.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 4,762.01 100.00% 10/30/2024 10/30/2024 10/30/2024
PD - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1DNN-1JKH-3V7N Invoice 10/30/2024 68.50 0.00 0.00 0.00 68.50 No

0.00 0.00
Units
USB C FAST CHARGER STATIONS FOR 0.00

MACBOOK, IPHONE
Item Description

68.50 Price Amount Tax

0.00 68.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 68.50 100.00%
11/5/2024 11/5/2024 11/5/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1FJQ-MRVQ-9NKM Invoice 11/5/2024 26.08 0.00 0.00 0.00 26.08 No

0.00 0.00
Units
VEST 0.00
Item Description

26.08 Price Amount Tax

0.00 26.08
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 26.08 100.00%
10/30/2024 10/30/2024 10/30/2024
P&R- ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1K7W-WK6H-P16Q Invoice 10/30/2024 347.99 0.00 0.00 0.00 347.99 No

0.00 0.00
Units
STAND WITH LOCKING WHEELS - ARPA 0.00
FUNDS
Item Description
347.99
Price Amount Tax

0.00 347.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 347.99 100.00%
9/26/2024 9/26/2024 9/26/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1KQR-GXQY-47KV Invoice 9/26/2024 132.60 0.00 0.00 0.00 132.60 No

0.00 0.00
Units
MOLES, PEN 0.00
Item Description
132.60
Price Amount Tax

0.00 132.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 132.60 100.00%
6/16/2024 6/16/2024 6/16/2024
BUILDING - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1LYT-JDQ1-9GNY Invoice 6/16/2024 42.81 0.00 0.00 0.00 42.81 No

0.00 0.00
Units
BAG IN A BOX DISPENSER 0.00
Item Description

42.81 Price Amount Tax

0.00 42.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 42.81 100.00%
11/11/2024 11/11/2024 11/11/2024
P&R-ACCT#:A19RD4DAF93AUQ - SPEAKER (2) Warr Bank Acct - Warrants Bank Account 1M6Q-QWQ6-DV33 Invoice 11/11/2024 82.62 0.00 0.00 0.00 82.62 No
2 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 3 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ARPA FUNDS 0.00
Item Description

82.62 Price Amount Tax

0.00 82.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 82.62 100.00%
11/6/2024 11/6/2024 11/6/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1MPH-K7X3-1NKV Invoice 11/6/2024 171.93 0.00 0.00 0.00 171.93 No

0.00 0.00
Units
PRESSURE WASHER EXTENSION WAND, 0.00

FAN, FUSE
Item Description
171.93
Price Amount Tax

0.00 171.93
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 171.93 100.00%
10/31/2024 10/31/2024 10/31/2024
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1VDP-P3PJ-FKFV Invoice 10/31/2024 7.58 0.00 0.00 0.00 7.58 No

0.00 0.00
Units
DIPLOMA HOLDER 0.00
Item Description

7.58 Price Amount Tax

0.00 7.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 7.58 100.00%
10/30/2024 10/30/2024 10/30/2024
WWTP - HEAVY DUTY PLASTIC FLOAT Warr Bank Acct - Warrants Bank Account 1WTM-F1KN-4KNN Credit Memo 10/30/2024 -37.69 0.00 0.00 0.00 -37.69 No

0.00 0.00
Units
WWTP - HEAVY DUTY PLASTIC FLOAT 0.00
Item Description
-37.69
Price Amount Tax

0.00 -37.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. -37.69 100.00%
11/1/2024 11/1/2024 11/1/2024
WWTP - ACCT#:A19RD4DAF3AUQ Warr Bank Acct - Warrants Bank Account 1WTY-LR43-RMJH Invoice 11/1/2024 351.67 0.00 0.00 0.00 351.67 No

0.00 0.00
Units
GLOVES 0.00
Item Description
351.67
Price Amount Tax

0.00 351.67
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 351.67 100.00%
9/10/2024 9/10/2024 9/10/2024
WWTP - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1XMJ-WDWC- D1HW Invoice 9/10/2024 309.20 0.00 0.00 0.00 309.20 No

0.00 0.00
Units
PAPER TOWELS, GLOVES 0.00
Item Description
309.20
Price Amount Tax

0.00 309.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 309.20 100.00%
10/31/2024 10/31/2024 10/31/2024
PD-ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1XRJ-WKMY-FDQ9 Invoice 10/31/2024 179.55 0.00 0.00 0.00 179.55 No
3 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 4 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
STORAGE BOXES,STAPLER,LABELS, 0.00

MANILLA FILE
Item Description
179.55
Price Amount Tax

0.00 179.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1200 Office Supplies & Postage 179.55 100.00%
Vendor: AME01 - AMERICAN SOCIETY OF COMPO Vendor Total: 335.00 11/13/2024 11/13/2024 11/13/2024
FINANCE - CHECK REQUEST - ANNUAL Warr Bank Acct - Warrants Bank Account

PAYMENT
11132024 Invoice 11/13/2024 335.00 0.00 0.00 0.00 335.00 No

0.00 0.00
Units
ACCT#:500612068 0.00
Item Description
335.00
Price Amount Tax

0.00 335.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 335.00 100.00%
Vendor: AME04 - AMERICAN INDUSTRIAL SUPPL Vendor Total: 159.22 11/5/2024 11/5/2024 11/5/2024
WWTP - FIRST AID KIT SUPPLIES Warr Bank Acct - Warrants Bank Account 0401109-IN Invoice 11/5/2024 159.22 0.00 0.00 0.00 159.22 No

0.00 0.00
Units
WWTP - FIRST AID KIT SUPPLIES 0.00
Item Description
159.22
Price Amount Tax

0.00 159.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 159.22 100.00%
Vendor: AQU01 - AQUA-METRIC SALES COMPANY Vendor Total: 2,269.30 11/6/2024 11/6/2024 11/6/2024
WATER - 2'' OMNI C2 100CF Warr Bank Acct - Warrants Bank Account INV0104756 Invoice 11/6/2024 2,269.30 0.00 0.00 0.00 2,269.30 No

0.00 0.00
Units
WATER - 2'' OMNI C2 100CF 0.00
Item Description
2,269.30
Price Amount Tax

0.00 2,269.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1535 Meters 2,269.30 100.00%
Vendor: ARC01 - ARCLIGHT MEDIA Vendor Total: 170.00
11/1/2024 11/1/2024 11/1/2024
ADM - WEBSITE MAINTENANCE - OCT 2024 Warr Bank Acct - Warrants Bank Account 11972 Invoice 11/1/2024 170.00 0.00 0.00 0.00 170.00
No

0.00 0.00
Units
ADM - WEBSITE MAINTENANCE - OCT 0.00
2024
Item Description
170.00
Price Amount Tax

0.00 170.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 170.00 100.00% Vendor: BEC02 - BERCHTOLD EQUIPMENT CO Vendor Total: 439.68 11/4/2024 11/4/2024 11/4/2024
BUILDING - LAWN TRACTOR REPLACEING Warr Bank Acct - Warrants Bank Account BLADES
W06662 Invoice 11/4/2024 439.68 0.00 0.00 0.00 439.68
No
4 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 5 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING - LAWN TRACTOR REPLACEING 0.00
BLADES
Item Description
439.68
Price Amount Tax

0.00 439.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 439.68 100.00%
Vendor: BIO01 - BIOALCHEMY INC. Vendor Total: 2,158.69
11/1/2024 11/1/2024 11/1/2024
WWTP - BIOAUGMENTATION Warr Bank Acct - Warrants Bank Account 1583 Invoice 11/1/2024 2,158.69 0.00 0.00 0.00 2,158.69 No

0.00 0.00
Units
WWTP - BIOAUGMENTATION 0.00
Item Description
2,158.69
Price Amount Tax

0.00 2,158.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,158.69 100.00%
Vendor: BOY04 - BOYS & GIRLS CLUBS OF MID Vendor Total: 360.00 11/7/2024 11/7/2024 11/7/2024
BUILDING - OCT 2024 YARD MAINTENANCE Warr Bank Acct - Warrants Bank Account

REIMBURSEMENT
INV00126 Invoice 11/7/2024 360.00 0.00 0.00 0.00 360.00 No

0.00 0.00
Units
BUILDING - OCT 2024 YARD 0.00

MAINTENANCE REIMBURSEMENT
Item Description
360.00
Price Amount Tax

0.00 360.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 360.00 100.00%
Vendor: BRE02 - BRENNTAG PACIFIC, INC. Vendor Total: 1,355.25 10/25/2024 10/25/2024 10/25/2024
WATER - L A CHEMCHLOR SODIUM Warr Bank Acct - Warrants Bank Account BPI470660 Invoice 10/25/2024 1,355.25 0.00 0.00 0.00 1,355.25 No

0.00 0.00
Units
WATER - L A CHEMCHLOR SODIUM 0.00
Item Description
1,355.25
Price Amount Tax

0.00 1,355.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 1,355.25 100.00% Vendor: BVI01 - BELLA VISTA INVESTIGATIVE SERVICES Vendor Total: 1,200.00 10/25/2024 10/25/2024 10/25/2024
PD - VOLUNTEER BACKGROUND Warr Bank Acct - Warrants Bank Account

INVESTIGATION
GUAD2024-00004 Invoice 10/25/2024 1,200.00 0.00 0.00 0.00 1,200.00 No

0.00 0.00
Units
PD - VOLUNTEER BACKGROUND 0.00

INVESTIGATION
Item Description
1,200.00
Price Amount Tax

0.00 1,200.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,200.00 100.00% Vendor: CAR09 - CARDMEMBER SERVICE Vendor Total: 623.91 10/18/2024 10/18/2024 10/18/2024
ADM - DREAMHOST Warr Bank Acct - Warrants Bank Account
0926 Invoice 10/18/2024 18.99 0.00 0.00 0.00 18.99
No
5 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 6 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - DREAMHOST 0.00
Item Description

18.99 Price Amount Tax

0.00 18.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1350 Memberships, Dues & Subs 18.99 100.00%
10/28/2024 10/28/2024 10/28/2024
LATE FEE Warr Bank Acct - Warrants Bank Account
10282024 Invoice 10/28/2024 39.00 0.00 0.00 0.00 39.00
No

0.00 0.00
Units
LATE FEE 0.00
Item Description

39.00 Price Amount Tax

0.00 39.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1750 Bank Service Charges 39.00 100.00%
11/1/2024 11/1/2024 11/1/2024
INTEREST CHARGE ON PURCHASES Warr Bank Acct - Warrants Bank Account 11012024 Invoice 11/1/2024 12.77 0.00 0.00 0.00 12.77
No

0.00 0.00
Units
INTEREST CHARGE ON PURCHASES 0.00
Item Description

12.77 Price Amount Tax

0.00 12.77
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-1750 Bank Service Charges 12.77 100.00%
10/30/2024 10/30/2024 10/30/2024
FINANCE - WAL MART - REC TC GOLD Warr Bank Acct - Warrants Bank Account 1291 Invoice 10/30/2024 9.74 0.00 0.00 0.00 9.74
No

0.00 0.00
Units
FINANCE - WAL MART - REC TC GOLD 0.00
Item Description

9.74 Price Amount Tax

0.00 9.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 9.74 100.00%
10/30/2024 10/30/2024 10/30/2024
FINANCE - WALMART - CITY HALL MEETINGS Warr Bank Acct - Warrants Bank Account 2067 Invoice 10/30/2024 62.59 0.00 0.00 0.00 62.59
No

0.00 0.00
Units
FINANCE - WALMART - CITY HALL 0.00

MEETINGS
Item Description

62.59 Price Amount Tax

0.00 62.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 62.59 100.00%
10/13/2024 10/13/2024 10/13/2024
ADM - BACKBLAZE INC Warr Bank Acct - Warrants Bank Account 2793 Invoice 10/13/2024 1.65 0.00 0.00 0.00 1.65
No

0.00 0.00
Units
ADM - BACKBLAZE INC 0.00
Item Description

1.65 Price Amount Tax

0.00 1.65
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 1.65 100.00%
10/21/2024 10/21/2024 10/21/2024
P&R - BEST BUY - PROJECTOR CORDS Warr Bank Acct - Warrants Bank Account 4677 Invoice 10/21/2024 237.04 0.00 0.00 0.00 237.04
No
6 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 7 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
P&R - BEST BUY - PROJECTOR CORDS 0.00
Item Description
237.04
Price Amount Tax

0.00 237.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 237.04 100.00%
10/5/2024 10/5/2024 10/5/2024
WWTP - FAST TRAK Warr Bank Acct - Warrants Bank Account 6950 Invoice 10/5/2024 7.00 0.00 0.00 0.00 7.00
No

0.00 0.00
Units
WWTP - FAST TRAK 0.00
Item Description

7.00 Price Amount Tax

0.00 7.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 7.00 100.00%
10/25/2024 10/25/2024 10/25/2024
P&R - NIPOMO PUMPKIN PATCH Warr Bank Acct - Warrants Bank Account 7266 Invoice 10/25/2024 300.00 0.00 0.00 0.00 300.00
No

0.00 0.00
Units
P&R - NIPOMO PUMPKIN PATCH 0.00
Item Description
300.00
Price Amount Tax

0.00 300.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 300.00 100.00%
10/22/2024 10/22/2024 10/22/2024
BEST BUY - RETURN - L710S PRO Warr Bank Acct - Warrants Bank Account 7276 Credit Memo 10/22/2024 -195.74 0.00 0.00 0.00 -195.74 No

0.00 0.00
Units
BEST BUY - REUTRN 0.00
Item Description
-195.74
Price Amount Tax

0.00 -195.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. -195.74 100.00% 10/22/2024 10/22/2024 10/22/2024
P&R - BEST BUY - PROJECTOR CORDS Warr Bank Acct - Warrants Bank Account 7305 Invoice 10/22/2024 76.11 0.00 0.00 0.00 76.11
No

0.00 0.00
Units
P&R - BEST BUY - PROJECTOR CORDS 0.00
Item Description

76.11 Price Amount Tax

0.00 76.11
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 76.11 100.00%
10/16/2024 10/16/2024 10/16/2024
HR - CPR CLASS/TRAINING Warr Bank Acct - Warrants Bank Account 8072 Invoice 10/16/2024 42.13 0.00 0.00 0.00 42.13
No

0.00 0.00
Units
HR - CPR CLASS/TRAINING 0.00
Item Description

42.13 Price Amount Tax

0.00 42.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 42.13 100.00%
10/29/2024 10/29/2024 10/29/2024
P&R- CVS - CRAYONS AND MARKERS Warr Bank Acct - Warrants Bank Account 9137 Invoice 10/29/2024 12.63 0.00 0.00 0.00 12.63
No

0.00 0.00
Units
P&R- CVS - CRAYONS AND MARKERS 0.00
Item Description

12.63 Price Amount Tax

0.00 12.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 12.63 100.00%
7 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 8 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: CHA03 - CHARTER COMMUNICATIONS Vendor Total: 1,194.37 11/1/2024 11/1/2024 11/1/2024
BUILDING - ACCT#:170585101 Warr Bank Acct - Warrants Bank Account 170585101110124 Invoice 11/1/2024 210.35 0.00 0.00 0.00 210.35 No

0.00 0.00
Units
BUILDING - ACCT#:170585101 0.00
Item Description
210.35
Price Amount Tax

0.00 210.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 210.35 100.00%
11/1/2024 11/1/2024 11/1/2024
BUILDING - ACCT#:170585201 Warr Bank Acct - Warrants Bank Account 170585201110124 Invoice 11/1/2024 984.02 0.00 0.00 0.00 984.02 No

0.00 0.00
Units
BUILDING - ACCT#:170585201 0.00
Item Description
984.02
Price Amount Tax

0.00 984.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 984.02 100.00%
Vendor: CHA06 - CHARGE POINT INC. Vendor Total: 54,464.02 10/10/2024 10/10/2024 10/10/2024
STREETS - CHARGING EQUIPMENT Warr Bank Acct - Warrants Bank Account IN297153 Invoice 10/10/2024 54,464.02 0.00 0.00 0.00 54,464.02 No

0.00 0.00
Units
STREETS - CHARGING EQUIPMENT 0.00
Item Description
27,232.01
Price Amount Tax

0.00 27,232.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3104 308 Obispo Street Site Improvemen… 27,232.01 100.00%

0.00 0.00
Units
PW - CHARGING EQUIPMENT 0.00
Item Description
27,232.01
Price Amount Tax

0.00 27,232.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3097 Amtrak Station Rehab Design 27,232.01 100.00% Vendor: CIT08 - CITY OF GUADALUPE (FINANC Vendor Total: 73,291.63 11/20/2024 11/20/2024 11/20/2024
FINANCE - WATER UTILITY BILLS Warr Bank Acct - Warrants Bank Account 11202024 Invoice 11/20/2024 73,291.63 0.00 0.00 0.00 73,291.63 No

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
4,512.68
Price Amount Tax

0.00 4,512.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1000 Utilities 4,512.68 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
65,666.68
Price Amount Tax

0.00 65,666.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1000 Utilities 65,666.68 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
142.60
Price Amount Tax

0.00 142.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1000 Utilities 142.60 100.00%
8 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 9 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
749.61
Price Amount Tax

0.00 749.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1000 Utilities 749.61 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description

93.26 Price Amount Tax

0.00 93.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-1000 Utilities 93.26 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
574.16
Price Amount Tax

0.00 574.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 574.16 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
1,338.74
Price Amount Tax

0.00 1,338.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-1000 Utilities 1,338.74 100.00%

0.00 0.00
Units
FINANCE - WATER UTILITY BILLS 0.00
Item Description
213.90
Price Amount Tax

0.00 213.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1000 Utilities 213.90 100.00%
Vendor: CIT14 - CITY OF SANTA MARIA - FINANCE DIVISION Vendor Total: 15,076.62 10/18/2024 10/18/2024 10/18/2024
PD - DISPATCH SERVICES Warr Bank Acct - Warrants Bank Account 100321 Invoice 10/18/2024 6,210.25 0.00 0.00 0.00 6,210.25 No

0.00 0.00
Units
PD - DISPATCH SERVICES 0.00
Item Description
4,197.16
Price Amount Tax

0.00 4,197.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 4,197.16 100.00%

0.00 0.00
Units
PD - DISPATCH SERVICES 0.00
Item Description
2,013.09
Price Amount Tax

0.00 2,013.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2350 Services by other Agencies 2,013.09 100.00% 10/18/2024 10/18/2024 10/18/2024
PD - ACCOUNTS RECEIVABLE BILLING - MDC Warr Bank Acct - Warrants Bank Account

SERVICES
100322 Invoice 10/18/2024 1,026.06 0.00 0.00 0.00 1,026.06 No

0.00 0.00
Units
OCT 2024 0.00
Item Description
1,026.06
Price Amount Tax

0.00 1,026.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2350 Services by other Agencies 1,026.06 100.00% 10/24/2024 10/24/2024 10/24/2024
STREETS - FUEL USAGE - SEPT 2024 Warr Bank Acct - Warrants Bank Account 100355 Invoice 10/24/2024 7,840.31 0.00 0.00 0.00 7,840.31 No
9 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 10 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
STREETS - FUEL USAGE - SEPT 2024 0.00
Item Description
7,840.31
Price Amount Tax

0.00 7,840.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1560 Fuel & lubricants 7,840.31 100.00%
Vendor: CLA02 - CLAY'S SEPTIC & JETTING, Vendor Total: 29,016.18 10/23/2024 10/23/2024 10/23/2024
WWTP - CALL OUT - JETTING Warr Bank Acct - Warrants Bank Account 81433 Invoice 10/23/2024 2,167.82 0.00 0.00 0.00 2,167.82 No

0.00 0.00
Units
WWTP - CALL OUT - JETTING 0.00
Item Description
2,167.82
Price Amount Tax

0.00 2,167.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,167.82 100.00%
10/23/2024 10/23/2024 10/23/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81490 Invoice 10/23/2024 1,283.91 0.00 0.00 0.00 1,283.91 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
1,283.91
Price Amount Tax

0.00 1,283.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,283.91 100.00%
10/23/2024 10/23/2024 10/23/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81491 Invoice 10/23/2024 785.72 0.00 0.00 0.00 785.72
No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
785.72
Price Amount Tax

0.00 785.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 785.72 100.00%
10/29/2024 10/29/2024 10/29/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81539 Invoice 10/29/2024 3,535.64 0.00 0.00 0.00 3,535.64 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
3,535.64
Price Amount Tax

0.00 3,535.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,535.64 100.00%
10/24/2024 10/24/2024 10/24/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81625 Invoice 10/24/2024 1,283.91 0.00 0.00 0.00 1,283.91 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
1,283.91
Price Amount Tax

0.00 1,283.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,283.91 100.00%
10/24/2024 10/24/2024 10/24/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81638 Invoice 10/24/2024 1,364.48 0.00 0.00 0.00 1,364.48 No
10 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 11 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
1,364.48
Price Amount Tax

0.00 1,364.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,364.48 100.00%
10/29/2024 10/29/2024 10/29/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81639 Invoice 10/29/2024 1,101.88 0.00 0.00 0.00 1,101.88 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
1,101.88
Price Amount Tax

0.00 1,101.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,101.88 100.00%
10/30/2024 10/30/2024 10/30/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81640 Invoice 10/30/2024 3,614.00 0.00 0.00 0.00 3,614.00 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
3,614.00
Price Amount Tax

0.00 3,614.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,614.00 100.00%
10/30/2024 10/30/2024 10/30/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81641 Invoice 10/30/2024 2,609.78 0.00 0.00 0.00 2,609.78 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
2,609.78
Price Amount Tax

0.00 2,609.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,609.78 100.00%
10/31/2024 10/31/2024 10/31/2024
WWTP - JETTING 700 FT @ 52 Warr Bank Acct - Warrants Bank Account 81644 Invoice 10/31/2024 364.00 0.00 0.00 0.00 364.00
No

0.00 0.00
Units
WWTP - JETTING 700 FT @ 52 0.00
Item Description
364.00
Price Amount Tax

0.00 364.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 364.00 100.00%
10/31/2024 10/31/2024 10/31/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81645 Invoice 10/31/2024 7,941.04 0.00 0.00 0.00 7,941.04 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
7,941.04
Price Amount Tax

0.00 7,941.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 7,941.04 100.00%
11/1/2024 11/1/2024 11/1/2024
WWTP - JETTING Warr Bank Acct - Warrants Bank Account
81679 Invoice 11/1/2024 2,964.00 0.00 0.00 0.00 2,964.00 No

0.00 0.00
Units
WWTP - JETTING 0.00
Item Description
2,964.00
Price Amount Tax

0.00 2,964.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,964.00 100.00%
11 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 12 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: COL03 - COLUMN, PBC Vendor Total: 609.84
10/25/2024 10/25/2024 10/25/2024
ADM - NOTICE OF NOMINEES - ELECTIONS Warr Bank Acct - Warrants Bank Account 21FF040A-0083 Invoice 10/25/2024 83.93 0.00 0.00 0.00 83.93 No

0.00 0.00
Units
ADM - NOTICE OF NOMINEES - 0.00

ELECTIONS
Item Description

83.93 Price Amount Tax

0.00 83.93
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1250 Advertising and Pubs 83.93 100.00%
10/31/2024 10/31/2024 10/31/2024
ADM - NOTICE INVITING BIDS-LEROY PARK Warr Bank Acct - Warrants Bank Account

PARKING LOT
21FF040A-0084 Invoice 10/31/2024 407.33 0.00 0.00 0.00 407.33 No

0.00 0.00
Units
ARPA FUND 0.00
Item Description
407.33
Price Amount Tax

0.00 407.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3051 Leroy Park 407.33 100.00%
11/4/2024 11/4/2024 11/4/2024
ADM - NOTICE OF PUBLIC HEARING - ADU Warr Bank Acct - Warrants Bank Account

AMENDMENT
21FF040A-0085 Invoice 11/4/2024 118.58 0.00 0.00 0.00 118.58 No

0.00 0.00
Units
ADM - NOTICE OF PUBLIC HEARING - 0.00

ADU AMENDMENT
Item Description
118.58
Price Amount Tax

0.00 118.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1250 Advertising and Pubs 118.58 100.00%
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 155.89 10/31/2024 10/31/2024 10/31/2024
FINANCE - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 116423 Invoice 10/31/2024 55.81 0.00 0.00 0.00 55.81
No

0.00 0.00
Units
FINANCE - 5 GALLON DELIVERY 0.00
Item Description

55.81 Price Amount Tax

0.00 55.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 55.81 100.00%
10/31/2024 10/31/2024 10/31/2024
ADM - WATER DELIVERY FOR ADMIN DEPT Warr Bank Acct - Warrants Bank Account 116424 Invoice 10/31/2024 38.86 0.00 0.00 0.00 38.86
No

0.00 0.00
Units
ADM - WATER DELIVERY FOR ADMIN 0.00
DEPT
Item Description

38.86 Price Amount Tax

0.00 38.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 38.86 100.00%
10/31/2024 10/31/2024 10/31/2024
FINANCE - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 116425 Invoice 10/31/2024 21.22 0.00 0.00 0.00 21.22
No

0.00 0.00
Units
FINANCE - 5 GALLON DELIVERY 0.00
Item Description

21.22 Price Amount Tax

0.00 21.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 21.22 100.00%
12 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 13 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
10/31/2024 10/31/2024 10/31/2024
FIRE - DI 9'' STONGBASE TANK RENTAL Warr Bank Acct - Warrants Bank Account 117040 Invoice 10/31/2024 40.00 0.00 0.00 0.00 40.00
No

0.00 0.00
Units
FIRE - DI 9'' STONGBASE TANK RENTAL 0.00
Item Description

40.00 Price Amount Tax

0.00 40.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-2200 Equipment Rental 40.00 100.00%
Vendor: DAN02 - DANNY LANOCHE WELDING Vendor Total: 11,220.00 11/13/2024 11/13/2024 11/13/2024
WWTP - 560 FT OF 5 WIRE FENCE WITH A 90* Warr Bank Acct - Warrants Bank Account 1313 Invoice 11/13/2024 3,300.00 0.00 0.00 0.00 3,300.00 No

0.00 0.00
Units
TURN ALONG THE LEVY 0.00
Item Description
3,300.00
Price Amount Tax

0.00 3,300.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,300.00 100.00%
11/13/2024 11/13/2024 11/13/2024
WWTP - LABOR AND MATERIALS Warr Bank Acct - Warrants Bank Account 1315 Invoice 11/13/2024 7,920.00 0.00 0.00 0.00 7,920.00 No

0.00 0.00
Units
WWTP - LABOR AND MATERIALS 0.00
Item Description
7,920.00
Price Amount Tax

0.00 7,920.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 7,920.00 100.00%
Vendor: DOU01 - DOUGLAS DOORS Vendor Total: 15,989.90
11/15/2024 11/15/2024 11/15/2024
BUILDING - FLUSH HOLLOW METAL DOOR, Warr Bank Acct - Warrants Bank Account FULL MORTISE..
242362 Invoice 11/15/2024 12,576.34 0.00 0.00 0.00 12,576.34 No

0.00 0.00
Units
FULL MORTISE BALL BEARING,GRADE 1 0.00

SURFACE- ARPA
Item Description
12,576.34
Price Amount Tax

0.00 12,576.34
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 12,576.34 100.00%
11/15/2024 11/15/2024 11/15/2024
BUILDING - FULL MORTISE BALL BEARING Warr Bank Acct - Warrants Bank Account HINGE
242363 Invoice 11/15/2024 3,413.56 0.00 0.00 0.00 3,413.56 No

0.00 0.00
Units
BUILDING - FULL MORTISE BALL BEARING 0.00

HINGE - ARPA
Item Description
3,413.56
Price Amount Tax

0.00 3,413.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 3,413.56 100.00%
Vendor: DTC01 - DONAHUE TRUCK CENTERS Vendor Total: 1,673.80 11/8/2024 11/8/2024 11/8/2024
FIRE - TRANSMISSION ISSUES Warr Bank Acct - Warrants Bank Account INV-SM 84143 Invoice 11/8/2024 1,673.80 0.00 0.00 0.00 1,673.80 No
13 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 14 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FIRE - TRANSMISSION ISSUES - E-181 0.00
Item Description
1,673.80
Price Amount Tax

0.00 1,673.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1460 Vehicle Maintenance 1,673.80 100.00%
Vendor: EST05 - SYLVIA ESTRADA Vendor Total: 57.62
11/19/2024 11/19/2024 11/19/2024
HR - CHECK REQUEST - SNACKS FOR Warr Bank Acct - Warrants Bank Account

EMPLOYEE TRAINING
11192024 Invoice 11/19/2024 57.62 0.00 0.00 0.00 57.62
No

0.00 0.00
Units
HR - CHECK REQUEST - SNACKS FOR 0.00

EMPLOYEE TRAINING
Item Description

21.07 Price Amount Tax

0.00 21.07
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 21.07 100.00%

0.00 0.00
Units
HR - CHECK REQUEST - SNACKS FOR 0.00

EMPLOYEE TRAINING
Item Description

31.30 Price Amount Tax

0.00 31.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 31.30 100.00%

0.00 0.00
Units
HR - CHECK REQUEST - SNACKS FOR 0.00

EMPLOYEE TRAINING
Item Description

5.25 Price Amount Tax

0.00 5.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1300 Business Expense/Training 5.25 100.00%
Vendor: FER02 - FERGUSON ENTERPRISES,INC. Vendor Total: 902.14 10/21/2024 10/21/2024 10/21/2024
STREETS - A1102A ROY 3.5 PERFORM Warr Bank Acct - Warrants Bank Account

REBUILD KIT
5509469 Invoice 10/21/2024 72.61 0.00 0.00 0.00 72.61
No

0.00 0.00
Units
STREETS - A1102A ROY 3.5 PERFORM 0.00

REBUILD KIT
Item Description

72.61 Price Amount Tax

0.00 72.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 72.61 100.00%
10/21/2024 10/21/2024 10/21/2024
STREETS - REAL 1.28 111-1.28XL FLSHMTR Warr Bank Acct - Warrants Bank Account 5510015 Invoice 10/21/2024 254.51 0.00 0.00 0.00 254.51 No

0.00 0.00
Units
STREETS - REAL 1.28 111-1.28XL 0.00

FLSHMTR
Item Description
254.51
Price Amount Tax

0.00 254.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 254.51 100.00%
10/30/2024 10/30/2024 10/30/2024
PW - CUSTOMER#: 834819 - NSTANT $50 OFF Warr Bank Acct - Warrants Bank Account 5536758 Invoice 10/30/2024 570.23 0.00 0.00 0.00 570.23 No
14 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 15 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - INSTANT $50 OFF 0.00
Item Description
570.23
Price Amount Tax

0.00 570.23
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 570.23 100.00%
10/31/2024 10/31/2024 10/31/2024
PW - CUSTOMER #:834819 - SERVICE CHARGE Warr Bank Acct - Warrants Bank Account

OCTOBER
SC649505 Invoice 10/31/2024 4.79 0.00 0.00 0.00 4.79
No

0.00 0.00
Units
PW - SERVICE CHARGE OCTOBER 0.00
Item Description

4.79 Price Amount Tax

0.00 4.79
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 4.79 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 1,488.35 10/7/2024 10/7/2024 10/7/2024
STREETS - BATTERY PROTECT & SEAL 50OZ Warr Bank Acct - Warrants Bank Account 1168738 Invoice 10/7/2024 69.10 0.00 0.00 0.00 69.10
No

0.00 0.00
Units
STREETS - BATTERY PROTECT & SEAL 0.00
50OZ
Item Description

69.10 Price Amount Tax

0.00 69.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 69.10 100.00%
10/8/2024 10/8/2024 10/8/2024
STREETS - BIT HAMR SDS 5/8X10''X12'' Warr Bank Acct - Warrants Bank Account 1168931 Invoice 10/8/2024 102.46 0.00 0.00 0.00 102.46
No

0.00 0.00
Units
STREETS - BIT HAMR SDS 5/8X10''X12'' 0.00
Item Description
102.46
Price Amount Tax

0.00 102.46
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 102.46 100.00%
10/9/2024 10/9/2024 10/9/2024
STREETS - STA - BIL FUEL STABLIZR160 Warr Bank Acct - Warrants Bank Account 1169088 Invoice 10/9/2024 95.63 0.00 0.00 0.00 95.63
No

0.00 0.00
Units
STREETS - STA - BIL FUEL STABLIZR160 0.00
Item Description

95.63 Price Amount Tax

0.00 95.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 95.63 100.00%
10/21/2024 10/21/2024 10/21/2024
STREETS - BLACK MAMBA DIS 6 MIL GL - XL Warr Bank Acct - Warrants Bank Account 1170240 Invoice 10/21/2024 40.19 0.00 0.00 0.00 40.19
No

0.00 0.00
Units
STREETS - BLACK MAMBA DIS 6 MIL GL - 0.00
XL
Item Description

40.19 Price Amount Tax

0.00 40.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 40.19 100.00%
10/22/2024 10/22/2024 10/22/2024
STREETS - BATTRY ALKALINE D 4PK Warr Bank Acct - Warrants Bank Account 1170379 Invoice 10/22/2024 32.06 0.00 0.00 0.00 32.06
No
15 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 16 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
STREETS - BATTRY ALKALINE D 4PK 0.00
Item Description

32.06 Price Amount Tax

0.00 32.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 32.06 100.00%
10/22/2024 10/22/2024 10/22/2024
STREETS - BR FIRE HOSE ADAP 2 MPX1-1/2NH Warr Bank Acct - Warrants Bank Account 1170429 Invoice 10/22/2024 220.13 0.00 0.00 0.00 220.13 No

0.00 0.00
Units
STREETS - BR FIRE HOSE ADAP 2 MPX1- 0.00
1/2NH
Item Description
220.13
Price Amount Tax

0.00 220.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 220.13 100.00%
10/22/2024 10/22/2024 10/22/2024
WWTP - 3/8 SS SET SCREW Warr Bank Acct - Warrants Bank Account 1170450 Invoice 10/22/2024 1.40 0.00 0.00 0.00 1.40
No

0.00 0.00
Units
WWTP - 3/8 SS SET SCREW 0.00
Item Description

1.40 Price Amount Tax

0.00 1.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 1.40 100.00%
10/22/2024 10/22/2024 10/22/2024
WWTP - 1/2-13 X 1 1/2 HEX BOLT GR 5 Z Warr Bank Acct - Warrants Bank Account 1170462 Invoice 10/22/2024 7.18 0.00 0.00 0.00 7.18
No

0.00 0.00
Units
WWTP - 1/2-13 X 1 1/2 HEX BOLT GR 5 Z 0.00
Item Description

7.18 Price Amount Tax

0.00 7.18
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 7.18 100.00%
10/29/2024 10/29/2024 10/29/2024
STREETS- 1KA 2290 KEYED ALIKE PADLOCK Warr Bank Acct - Warrants Bank Account 1171120 Invoice 10/29/2024 183.09 0.00 0.00 0.00 183.09 No

0.00 0.00
Units
STREETS- 1KA 2290 KEYED ALIKE 0.00

PADLOCK
Item Description
183.09
Price Amount Tax

0.00 183.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 183.09 100.00%
10/29/2024 10/29/2024 10/29/2024
WATER - LINZER CHIP Warr Bank Acct - Warrants Bank Account 1171143 Invoice 10/29/2024 10.82 0.00 0.00 0.00 10.82
No

0.00 0.00
Units
WATER - LINZER CHIP 0.00
Item Description

10.82 Price Amount Tax

0.00 10.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 10.82 100.00%
10/29/2024 10/29/2024 10/29/2024
STREETS- 12V 5.0 AH XC BATTERY Warr Bank Acct - Warrants Bank Account 1171162 Invoice 10/29/2024 234.69 0.00 0.00 0.00 234.69 No
16 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 17 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
STREETS - 12V 5.0 AH XC BATTERY 0.00
Item Description
234.69
Price Amount Tax

0.00 234.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 234.69 100.00%
10/29/2024 10/29/2024 10/29/2024
WATER - GENERAL KEY, LENS CLEANING Warr Bank Acct - Warrants Bank Account WIPES
1171165 Invoice 10/29/2024 26.03 0.00 0.00 0.00 26.03
No

0.00 0.00
Units
WATER - GENERAL KEY, LENS CLEANING 0.00
WIPES
Item Description

26.03 Price Amount Tax

0.00 26.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 26.03 100.00%
10/30/2024 10/30/2024 10/30/2024
STREETS - MOTOR OIL SYNTHTC 10W-30 Warr Bank Acct - Warrants Bank Account 1171328 Invoice 10/30/2024 17.38 0.00 0.00 0.00 17.38
No

0.00 0.00
Units
STREETS - MOTOR OIL SYNTHTC 10W-30 0.00
Item Description

17.38 Price Amount Tax

0.00 17.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 17.38 100.00%
10/30/2024 10/30/2024 10/30/2024
WWTP - RED HEAD HITCH PIN 5/8'' X 5-3 Warr Bank Acct - Warrants Bank Account 1171366 Invoice 10/30/2024 203.53 0.00 0.00 0.00 203.53 No

0.00 0.00
Units
WWTP - RED HEAD HITCH PIN 5/8'' X 5-3 0.00
Item Description
203.53
Price Amount Tax

0.00 203.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 203.53 100.00%
10/31/2024 10/31/2024 10/31/2024
WATER - PAINT TRAY LINER CLR 1QT Warr Bank Acct - Warrants Bank Account 1171400 Invoice 10/31/2024 8.90 0.00 0.00 0.00 8.90
No

0.00 0.00
Units
WATER - PAINT TRAY LINER CLR 1QT 0.00
Item Description

8.90 Price Amount Tax

0.00 8.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 8.90 100.00%
10/31/2024 10/31/2024 10/31/2024
STREETS- PRO GLS WHTE GAL VOC Warr Bank Acct - Warrants Bank Account 1171408 Invoice 10/31/2024 105.88 0.00 0.00 0.00 105.88 No

0.00 0.00
Units
STREETS- PRO GLS WHTE GAL VOC 0.00
Item Description
105.88
Price Amount Tax

0.00 105.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 105.88 100.00%
10/31/2024 10/31/2024 10/31/2024
WWTP - 2 IN 1 PUSHBROOM Warr Bank Acct - Warrants Bank Account 1171417 Invoice 10/31/2024 63.05 0.00 0.00 0.00 63.05
No
17 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 18 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - 2 IN 1 PUSHBROOM 0.00
Item Description

63.05 Price Amount Tax

0.00 63.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 63.05 100.00%
11/1/2024 11/1/2024 11/1/2024
WATER - CONN WIRE 22-16 CD14 Warr Bank Acct - Warrants Bank Account 1171604 Invoice 11/1/2024 27.59 0.00 0.00 0.00 27.59
No

0.00 0.00
Units
WATER - CONN WIRE 22-16 CD14 0.00
Item Description

27.59 Price Amount Tax

0.00 27.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 27.59 100.00%
11/1/2024 11/1/2024 11/1/2024
WATER - BLUE TUFF JIG, 5 GAL W/SPROUIT Warr Bank Acct - Warrants Bank Account 1171605 Invoice 11/1/2024 39.24 0.00 0.00 0.00 39.24
No

0.00 0.00
Units
WATER - BLUE TUFF JIG, 5 GAL 0.00

W/SPROUIT
Item Description

39.24 Price Amount Tax

0.00 39.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 39.24 100.00%
Vendor: HAR05 - HARRY & KIMIKO MASATANI Vendor Total: 50.00 11/13/2024 11/13/2024 11/13/2024
FINANCE - CHECK REQUEST - PROPERTY Warr Bank Acct - Warrants Bank Account

LEASE PAYMENT
11132024 Invoice 11/13/2024 50.00 0.00 0.00 0.00 50.00
No

0.00 0.00
Units
BANDSHELL - NOVEMBER 0.00
Item Description

50.00 Price Amount Tax

0.00 50.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 50.00 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 1,627.62 10/31/2024 10/31/2024 10/31/2024
FIRE - ACCT#:1197 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 212199 Invoice 10/31/2024 162.60 0.00 0.00 0.00 162.60
No

0.00 0.00
Units
FIRE - ACCT#:1197 FUEL CHARGES 0.00
Item Description
162.60
Price Amount Tax

0.00 162.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 162.60 100.00%
10/31/2024 10/31/2024 10/31/2024
WATER - ACCT#:1202 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 212201 Invoice 10/31/2024 303.56 0.00 0.00 0.00 303.56
No

0.00 0.00
Units
WATER - ACCT#:1202 FUEL CHARGES 0.00
Item Description
303.56
Price Amount Tax

0.00 303.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 303.56 100.00%
10/31/2024 10/31/2024 10/31/2024
WWTP - ACCT#:1207 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 212202 Invoice 10/31/2024 98.09 0.00 0.00 0.00 98.09
No
18 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 19 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
CRANE TRUCK 0.00
Item Description

98.09 Price Amount Tax

0.00 98.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1560 Fuel & lubricants 98.09 100.00%
10/31/2024 10/31/2024 10/31/2024
STREETS- ACCT#:1208 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 212203 Invoice 10/31/2024 612.14 0.00 0.00 0.00 612.14
No

0.00 0.00
Units
STREETS- ACCT#:1208 FUEL CHARGES 0.00
Item Description
612.14
Price Amount Tax

0.00 612.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 612.14 100.00%
10/31/2024 10/31/2024 10/31/2024
BUILDING - ACCT#:1228 FUEL CHARGES Warr Bank Acct - Warrants Bank Account 212209 Invoice 10/31/2024 451.23 0.00 0.00 0.00 451.23
No

0.00 0.00
Units
BUILDING - ACCT#:1228 FUEL CHARGES 0.00
Item Description
451.23
Price Amount Tax

0.00 451.23
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 451.23 100.00%
Vendor: ICO01 - ICONIX WATERWORKS (US) IN Vendor Total: 1,099.40 10/23/2024 10/23/2024 10/23/2024
WATER - 2-8 SADDLE PIPE SUPPORT 1'' RISER Warr Bank Acct - Warrants Bank Account U2416045943 Invoice 10/23/2024 308.95 0.00 0.00 0.00 308.95 No

0.00 0.00
Units
WATER - 2-8 SADDLE PIPE SUPPORT 1'' 0.00
RISER
Item Description
308.95
Price Amount Tax

0.00 308.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 308.95 100.00%
10/23/2024 10/23/2024 10/23/2024
WATER - 1 AY FIP ANGLE MTR STOP NL Warr Bank Acct - Warrants Bank Account U2416046081 Invoice 10/23/2024 790.45 0.00 0.00 0.00 790.45 No

0.00 0.00
Units
WATER - 1 AY FIP ANGLE MTR STOP NL 0.00
Item Description
790.45
Price Amount Tax

0.00 790.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 790.45 100.00%
Vendor: ITB01 - INDUSTRIAL TRUCK BODIES Vendor Total: 6,433.50 11/14/2024 11/14/2024 11/14/2024
BUILDING - LABOR AND INSTALLATION - TOW Warr Bank Acct - Warrants Bank Account & SLOW
24-17759REV Invoice 11/14/2024 6,433.50 0.00 0.00 0.00 6,433.50 No

0.00 0.00
Units
BUILDING - LABOR AND INSTALLATION - 0.00
ARPA
Item Description
6,433.50
Price Amount Tax

0.00 6,433.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 6,433.50 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 10,668.41 11/1/2024 11/1/2024 11/1/2024
ADM - MICROSOFT LICENSES - NOV 2024 Warr Bank Acct - Warrants Bank Account 14081 Invoice 11/1/2024 2,444.30 0.00 0.00 0.00 2,444.30 No
19 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 20 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - MICROSOFT LICENSES - NOV 2024 0.00
Item Description
2,444.30
Price Amount Tax

0.00 2,444.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 2,444.30 100.00% 11/1/2024 11/1/2024 11/1/2024
ADM - IT SERVICES - NOV 2024 Warr Bank Acct - Warrants Bank Account 14124 Invoice 11/1/2024 7,416.61 0.00 0.00 0.00 7,416.61 No

0.00 0.00
Units
ADM - IT SERVICES - NOV 2024 0.00
Item Description
7,416.61
Price Amount Tax

0.00 7,416.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 7,416.61 100.00% 11/11/2024 11/11/2024 11/11/2024
ADM - REPLACEMENT SWITCH FOR H… Warr Bank Acct - Warrants Bank Account 14172 Invoice 11/11/2024 807.50 0.00 0.00 0.00 807.50
No

0.00 0.00
Units
ADM - REPLACEMENT SWITCH FOR HR 0.00
OFFICE
Item Description
807.50
Price Amount Tax

0.00 807.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 807.50 100.00% Vendor: JAI01 - MIGUEL JAIMES Vendor Total: 2,603.02
11/13/2024 11/13/2024 11/13/2024
FINANCE - CHECK REQUEST - PAYMENT NOV Warr Bank Acct - Warrants Bank Account 24 11132024 Invoice 11/13/2024 2,603.02 0.00 0.00 0.00 2,603.02 No

0.00 0.00
Units
FINANCE - CHECK REQUEST - PAYMENT 0.00
NOV 24
Item Description
2,603.02
Price Amount Tax

0.00 2,603.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-0100 Salaries - Regular 2,603.02 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 2,472.50 11/5/2024 11/5/2024 11/5/2024
ADM - PLAN CHECK SERVICES - OCT 2024 Warr Bank Acct - Warrants Bank Account PC7253 Invoice 11/5/2024 2,472.50 0.00 0.00 0.00 2,472.50 No

0.00 0.00
Units
ADM - PLAN CHECK SERVICES - OCT 2024 0.00
Item Description
2,472.50
Price Amount Tax

0.00 2,472.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 2,472.50 100.00%
Vendor: LMM01 - LEIBOLD MCCLENDON & MANN Vendor Total: 134.00 11/7/2024 11/7/2024 11/7/2024
ADM - REVIEW CORRESPONDENCE RE RAD Warr Bank Acct - Warrants Bank Account 15-A Invoice 11/7/2024 134.00 0.00 0.00 0.00 134.00
No

0.00 0.00
Units
ROYAL THEATER LEGAL SERVICES - OCT 0.00
2024
Item Description
134.00
Price Amount Tax

0.00 134.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 134.00 100.00%
20 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 21 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: NEW01 - NEWTERRA Vendor Total: 8,658.72
11/1/2024 11/1/2024 11/1/2024
WWTP - TORNDO W/ELEC AND MOORING Warr Bank Acct - Warrants Bank Account

COMPONENTS
PSINC-006777 Invoice 11/1/2024 8,658.72 0.00 0.00 0.00 8,658.72 No

0.00 0.00
Units
WWTP - TORNDO W/ELEC AND 0.00

MOORING COMPONENTS
Item Description
8,658.72
Price Amount Tax

0.00 8,658.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2200 Equipment Rental 8,658.72 100.00%
Vendor: PER02 - PERRY'S ELECTRIC MOTORS I Vendor Total: 4,417.66 10/25/2024 10/25/2024 10/25/2024
WWTP - REPLACING MOTOR FOR PUMP AT Warr Bank Acct - Warrants Bank Account

PIONEER
27848 Invoice 10/25/2024 1,318.90 0.00 0.00 0.00 1,318.90 No

0.00 0.00
Units
WWTP - REPLACING MOTOR FOR PUMP 0.00

AT PIONEER
Item Description
1,318.90
Price Amount Tax

0.00 1,318.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1500 Equipment Replacement 1,318.90 100.00%
11/12/2024 11/12/2024 11/12/2024
MYERS SUMP PUMP Warr Bank Acct - Warrants Bank Account
27879 Invoice 11/12/2024 3,098.76 0.00 0.00 0.00 3,098.76 No

0.00 0.00
Units
REPAIRING A PUMP FOR GULARTE LIFT 0.00

STATION
Item Description
3,098.76
Price Amount Tax

0.00 3,098.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1400 Equipment Maintenance 3,098.76 100.00%
Vendor: POL02 - POLYDYNE INC. Vendor Total: 4,271.64
10/25/2024 10/25/2024 10/25/2024
WWTP - CLARIFLOC WE-1289 Warr Bank Acct - Warrants Bank Account 1875853 Invoice 10/25/2024 4,271.64 0.00 0.00 0.00 4,271.64 No

0.00 0.00
Units
WWTP - CLARIFLOC WE-1289 0.00
Item Description
4,271.64
Price Amount Tax

0.00 4,271.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 4,271.64 100.00% Vendor: REY01 - REYNA AUTO REPAIR Vendor Total: 337.04
10/25/2024 10/25/2024 10/25/2024
BUILDING - LIC#:1105672 SMOG Warr Bank Acct - Warrants Bank Account 5857 Invoice 10/25/2024 80.02 0.00 0.00 0.00 80.02
No

0.00 0.00
Units
BUILDING - LIC#:1105672 SMOG 0.00
Item Description

80.02 Price Amount Tax

0.00 80.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1460 Vehicle Maintenance 80.02 100.00%
10/25/2024 10/25/2024 10/25/2024
BUILDING - LIC#:1498660 - CHANGED A/C Warr Bank Acct - Warrants Bank Account FUSE
5860 Invoice 10/25/2024 257.02 0.00 0.00 0.00 257.02
No
21 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 22 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING - LIC#:1498660 - CHANGED 0.00

A/C FUSE
Item Description
257.02
Price Amount Tax

0.00 257.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1460 Vehicle Maintenance 257.02 100.00%
Vendor: SMO01 - SMOOTH INC. Vendor Total: 56,147.36
10/31/2024 10/31/2024 10/31/2024
ADM - FLYER LOCAL & EXPRESS Warr Bank Acct - Warrants Bank Account 17-2397 Invoice 10/31/2024 4,170.05 0.00 0.00 0.00 4,170.05 No

0.00 0.00
Units
ADM - FLYER LOCAL & EXPRESS 0.00
Item Description
4,170.05
Price Amount Tax

0.00 4,170.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1400 Equipment Maintenance 4,170.05 100.00%
10/31/2024 10/31/2024 10/31/2024
ADM - FLYER LOCAL & EXPRESS Warr Bank Acct - Warrants Bank Account 17-2403 Invoice 10/31/2024 51,977.31 0.00 0.00 0.00 51,977.31 No

0.00 0.00
Units
TRANSIT SERVICES 0.00
Item Description
58,384.88
Price Amount Tax

0.00 58,384.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2354 Purchased Transportation 58,384.88 100.00%

0.00 0.00
Units
LESS FARES & PASSES 0.00
Item Description
-7,172.95
Price Amount Tax

0.00 -7,172.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-3511 Fare Revenues -7,172.95 100.00%

0.00 0.00
Units
LESS FARES & PASSES 0.00
Item Description
765.38
Price Amount Tax

0.00 765.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-2200 Equipment Rental 765.38 100.00%
Vendor: STC01 - SECURITAS TECHNOLOGY CORPORATION Vendor Total: 170.29 11/1/2024 11/1/2024 11/1/2024
FINANCE - 918 OBISPO ST Warr Bank Acct - Warrants Bank Account 6004642265 Invoice 11/1/2024 60.03 0.00 0.00 0.00 60.03 No

0.00 0.00
Units
FINANCE - 918 OBISPO ST 0.00
Item Description

60.03 Price Amount Tax

0.00 60.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.03 100.00%
11/1/2024 11/1/2024 11/1/2024
ADM - ALARM SYSTEM - ADMIN OFFICE - Warr Bank Acct - Warrants Bank Account NOV-DEC 2024
6004646069 Invoice 11/1/2024 110.26 0.00 0.00 0.00 110.26 No

0.00 0.00
Units
ADM - ALARM SYSTEM - ADMIN OFFICE - 0.00
NOV-DEC 2024
Item Description
110.26
Price Amount Tax

0.00 110.26
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 110.26 100.00%
22 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 23 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: TEM01 - TEMPLETON UNIFORMS,LLC Vendor Total: 1,216.86 9/25/2024 9/25/2024 9/25/2024
PD - RUDY ALVARA - UNIFORM ALLOWANCE Warr Bank Acct - Warrants Bank Account 9467 Invoice 9/25/2024 1,216.86 0.00 0.00 0.00 1,216.86 No

0.00 0.00
Units
PD - RUDY ALVARA - UNIFORM 0.00

ALLOWANCE
Item Description
1,216.86
Price Amount Tax

0.00 1,216.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 1,216.86 100.00% Vendor: TMP01 - TRAFFIC MANAGEMENT PRODUCTS INC Vendor Total: 339.19 11/6/2024 11/6/2024 11/6/2024
STREETS - STREET NAME BRACKET Warr Bank Acct - Warrants Bank Account 06-111592 Invoice 11/6/2024 64.33 0.00 0.00 0.00 64.33
No

0.00 0.00
Units
STREETS - STREET NAME BRACKET 0.00
Item Description

64.33 Price Amount Tax

0.00 64.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 64.33 100.00%
11/1/2024 11/1/2024 11/1/2024
STREETS - REFLECTING SHEETING, 3310 3M Warr Bank Acct - Warrants Bank Account 06-111593 Invoice 11/1/2024 274.86 0.00 0.00 0.00 274.86 No

0.00 0.00
Units
STREETS - REFLECTING SHEETING, 3310 0.00
3M
Item Description
274.86
Price Amount Tax

0.00 274.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 274.86 100.00%
Vendor: TOW01 - TOWNSEND PUBLIC AFFAIRS I Vendor Total: 5,000.00 11/1/2024 11/1/2024 11/1/2024
ADM- GRANT COUNCULTING SERVICES - NOV Warr Bank Acct - Warrants Bank Account 2024
22521 Invoice 11/1/2024 5,000.00 0.00 0.00 0.00 5,000.00 No

0.00 0.00
Units
ADM- GRANT COUNCULTING SERVICES - 0.00
NOV 2024
Item Description
5,000.00
Price Amount Tax

0.00 5,000.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 5,000.00 100.00%
Vendor: TYL01 - TYLER TECHNOLOGIES,INC. Vendor Total: 454.24 12/14/2024 12/14/2024 12/14/2024
FINANCE - BLANK TOP CHECK HEAT ICON Warr Bank Acct - Warrants Bank Account VOID
97834 Invoice 12/14/2024 454.24 0.00 0.00 0.00 454.24
No

0.00 0.00
Units
FINANCE - BLANK TOP CHECK HEAT ICON 0.00
VOID
Item Description
454.24
Price Amount Tax

0.00 454.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 454.24 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 854.53
10/30/2024 10/30/2024 10/30/2024
ADM - COPIES Warr Bank Acct - Warrants Bank Account
4212559-CAL Invoice 10/30/2024 854.53 0.00 0.00 0.00 854.53 No
23 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 24 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING 0.00
Item Description

68.54 Price Amount Tax

0.00 68.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 68.54 100.00%

0.00 0.00
Units
POLICE 0.00
Item Description
148.80
Price Amount Tax

0.00 148.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 148.80 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description
269.14
Price Amount Tax

0.00 269.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 269.14 100.00%

0.00 0.00
Units
FIRE 0.00
Item Description

57.41 Price Amount Tax

0.00 57.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 57.41 100.00%

0.00 0.00
Units
ADMIN & HR 0.00
Item Description
263.43
Price Amount Tax

0.00 263.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 263.43 100.00%

0.00 0.00
Units
RECREATION 0.00
Item Description

47.21 Price Amount Tax

0.00 47.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 47.21 100.00%
Vendor: UNI15 - UNITED RENTALS NORTHWEST, Vendor Total: 2,718.75 10/25/2024 10/25/2024 10/25/2024
STREETS - EQUIPMENT - SCISSOR LIFT Warr Bank Acct - Warrants Bank Account 240511277-001 Invoice 10/25/2024 2,718.75 0.00 0.00 0.00 2,718.75 No

0.00 0.00
Units
STREETS - EQUIPMENT - SCISSOR LIFT - 0.00

ARPA FUNDS
Item Description
2,718.75
Price Amount Tax

0.00 2,718.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 2,718.75 100.00% Vendor: UPC01 - URBAN PLANNING CONCEPTS, INC Vendor Total: 10,381.50 11/7/2024 11/7/2024 11/7/2024
ADM - PLANNING SERVICES Warr Bank Acct - Warrants Bank Account 11947 Invoice 11/7/2024 10,381.50 0.00 0.00 0.00 10,381.50 No

0.00 0.00
Units
ADM - PLANNING SERVICES 0.00
Item Description
1,228.50
Price Amount Tax

0.00 1,228.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 1,228.50 100.00%
24 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 25 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ZONING CLEARANCE 0.00
Item Description
4,617.00
Price Amount Tax

0.00 4,617.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 4,617.00 100.00%

0.00 0.00
Units
151 OBISPO LLA 0.00
Item Description
567.00
Price Amount Tax

0.00 567.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits PA 2023-021-LLA 567.00 100.00%

0.00 0.00
Units
ALVAREZ LOT SPLIT SB9-246 EGRET LANE 0.00
Item Description
1,296.00
Price Amount Tax

0.00 1,296.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2057 Alvarez Lot Split - SB9 1,296.00 100.00%

0.00 0.00
Units
REED LOT SPLIT 0.00
Item Description
243.00
Price Amount Tax

0.00 243.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits 2023-013-LS 243.00 100.00%

0.00 0.00
Units
G.ALVAREZ 4513 11TH STREET LOT SPLIT 0.00
Item Description
972.00
Price Amount Tax

0.00 972.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits 2024004LS 972.00 100.00%

0.00 0.00
Units
SHALLANBERGER LOT SPLIT - 640 0.00

GUADALUPE ST
Item Description
1,377.00
Price Amount Tax

0.00 1,377.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2048 Building Permit Deposits 2024-036-LS 1,377.00 100.00%

0.00 0.00
Units
SNOWY PLOVER 0.00
Item Description

81.00 Price Amount Tax

0.00 81.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2078 Snowy Plover Lane 81.00 100.00%
Vendor: USA01 - U.S.A. BLUEBOOK INC. Vendor Total: 208.30 10/31/2024 10/31/2024 10/31/2024
WWTP - HACH FREE AMMONIA REAGENT SET Warr Bank Acct - Warrants Bank Account 50 TESTS
INV00530410 Invoice 10/31/2024 208.30 0.00 0.00 0.00 208.30 No

0.00 0.00
Units
TESTING SUPPLIES 0.00
Item Description
208.30
Price Amount Tax

0.00 208.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 208.30 100.00%
Vendor: USB04 - U.S. BANK CORPORATE PAYME Vendor Total: 3,994.84 11/7/2024 11/7/2024 11/7/2024
PD - SP TITAN FITNESS Warr Bank Acct - Warrants Bank Account 24011344313500011178191 Invoice 11/7/2024 1,513.17 0.00 0.00 0.00 1,513.17 No
25 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 26 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
OFFICER WELLNESS & MENTAL HEALTH 0.00

GRANT-GYM EQUIP
Item Description
1,513.17
Price Amount Tax

0.00 1,513.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
042-4210-1550 Operating Supplies & Exp. 1,513.17 100.00% 10/29/2024 10/29/2024 10/29/2024
PD - OFFICE DEPOT - OFFICER AWARDS PAPER Warr Bank Acct - Warrants Bank Account 24137464304500901396065 Invoice 10/29/2024 31.95 0.00 0.00 0.00 31.95 No

0.00 0.00
Units
PD - OFFICE DEPOT - OFFICER AWARDS 0.00
PAPER
Item Description

31.95 Price Amount Tax

0.00 31.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 31.95 100.00%
10/17/2024 10/17/2024 10/17/2024
FIRE - SONETICS CORPORATION Warr Bank Acct - Warrants Bank Account 24275394291900019832124 Invoice 10/17/2024 346.31 0.00 0.00 0.00 346.31 No

0.00 0.00
Units
FIRE - SONETICS CORPORATION 0.00
Item Description
346.31
Price Amount Tax

0.00 346.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 346.31 100.00%
10/19/2024 10/19/2024 10/19/2024
PD - SANTA MARIA CAR WASH - CHIEFS CAR Warr Bank Acct - Warrants Bank Account WASH
24512394294010087945012 Invoice 10/19/2024 13.00 0.00 0.00 0.00 13.00 No

0.00 0.00
Units
PD - SANTA MARIA CAR WASH - CHIEFS 0.00

CAR WASH
Item Description

13.00 Price Amount Tax

0.00 13.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 13.00 100.00%
10/18/2024 10/18/2024 10/18/2024
PD - T MOBILE - AUTO PAY Warr Bank Acct - Warrants Bank Account 24692164293101744295832 Invoice 10/18/2024 0.60 0.00 0.00 0.00 0.60 No

0.00 0.00
Units
PD - T MOBILE - AUTO PAY 0.00
Item Description

0.60 Price Amount Tax

0.00 0.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 0.60 100.00%
11/8/2024 11/8/2024 11/8/2024
PD - HAMPTONS INN - LUIS CASTELLANOS Warr Bank Acct - Warrants Bank Account 24755424314283141604159 Invoice 11/8/2024 730.85 0.00 0.00 0.00 730.85 No

0.00 0.00
Units
NOV 04-08 CLOVIS, CA 0.00
Item Description
730.85
Price Amount Tax

0.00 730.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 730.85 100.00%
10/13/2024 10/13/2024 10/13/2024
PD - HOLIDAY INN & SUITES - FRANK MEDINA Warr Bank Acct - Warrants Bank Account 24943004288073257132854 Invoice 10/13/2024 1,918.44 0.00 0.00 0.00 1,918.44 No
26 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 27 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ARRIVAL 10/13-10/21 MILPITAS, CA 0.00
Item Description
1,918.44
Price Amount Tax

0.00 1,918.44
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 1,918.44 100.00% 10/21/2024 10/21/2024 10/21/2024
PD - HOLIDAY INN & SUITES Warr Bank Acct - Warrants Bank Account 7494300429607863099241 Credit Memo 10/21/2024 -559.48 0.00 0.00 0.00 -559.48 No

0.00 0.00
Units
PD - HOLIDAY INN & SUITES 0.00
Item Description
-559.48
Price Amount Tax

0.00 -559.48
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training -559.48 100.00% Vendor: VES01 - VESTIS GROUP , INC. Vendor Total: 347.79 10/28/2024 10/28/2024 10/28/2024
PD - ACCT#:792232905 UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020669243 Invoice 10/28/2024 136.00 0.00 0.00 0.00 136.00 No

0.00 0.00
Units
PD - ACCT#:792232905 0.00
Item Description
136.00
Price Amount Tax

0.00 136.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 136.00 100.00%
11/4/2024 11/4/2024 11/4/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020674126 Invoice 11/4/2024 74.22 0.00 0.00 0.00 74.22 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

74.22 Price Amount Tax

0.00 74.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2200 Equipment Rental 74.22 100.00%
11/4/2024 11/4/2024 11/4/2024
WATER - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020674128 Invoice 11/4/2024 50.13 0.00 0.00 0.00 50.13 No

0.00 0.00
Units
WATER - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
11/11/2024 11/11/2024 11/11/2024
WWTP - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020678965 Invoice 11/11/2024 28.39 0.00 0.00 0.00 28.39 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

28.39 Price Amount Tax

0.00 28.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 28.39 100.00%
11/11/2024 11/11/2024 11/11/2024
WATER - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020678967 Invoice 11/11/2024 50.13 0.00 0.00 0.00 50.13 No
27 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 28 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

50.13 Price Amount Tax

0.00 50.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 50.13 100.00%
11/11/2024 11/11/2024 11/11/2024
STREETS - ACCT#:170454000 UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020678973 Invoice 11/11/2024 8.92 0.00 0.00 0.00 8.92
No

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

5.35 Price Amount Tax

0.00 5.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 5.35 100.00%

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.89 Price Amount Tax

0.00 0.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-0100 Salaries - Regular 0.89 100.00%

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 0.45 100.00%

0.00 0.00
Units
STREETS - ACCT#:170454000 UNIFORM 0.00

SERVICE
Item Description

0.45 Price Amount Tax

0.00 0.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-0100 Salaries - Regular 0.45 100.00%
Vendor: VIK01 - VIKING MECHANICAL REFRIGE Vendor Total: 805.00 10/29/2024 10/29/2024 10/29/2024
BUILDING - PERFORMED PM FOR WATER Warr Bank Acct - Warrants Bank Account DEPT
27791 Invoice 10/29/2024 340.00 0.00 0.00 0.00 340.00
No
28 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 29 of 33
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
BUILDING - PERFORMED PM FOR WATER 0.00
DEPT
Item Description
340.00
Price Amount Tax

0.00 340.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 340.00 100.00%
10/30/2024 10/30/2024 10/30/2024
BUILDING - PERFORMED PM FOR BOARD Warr Bank Acct - Warrants Bank Account ROOM
27792 Invoice 10/30/2024 465.00 0.00 0.00 0.00 465.00
No

0.00 0.00
Units
BUILDING - PERFORMED PM FOR BOARD 0.00
ROOM
Item Description
465.00
Price Amount Tax

0.00 465.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 465.00 100.00%
Vendor: VRC01 - VITAL RECORDS CONTROL Vendor Total: 196.10 10/31/2024 10/31/2024 10/31/2024
ADM - SHREDDING SERVICES Warr Bank Acct - Warrants Bank Account 4590708 Invoice 10/31/2024 196.10 0.00 0.00 0.00 196.10 No

0.00 0.00
Units
ADMIN 0.00
Item Description

49.03 Price Amount Tax

0.00 49.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 49.03 100.00%

0.00 0.00
Units
BUILDING 0.00
Item Description

49.02 Price Amount Tax

0.00 49.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 49.02 100.00%

0.00 0.00
Units
FINANCE 0.00
Item Description

49.02 Price Amount Tax

0.00 49.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 49.02 100.00%

0.00 0.00
Units
PD 0.00
Item Description

49.03 Price Amount Tax

0.00 49.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2150 Professional services 49.03 100.00%
Vendor: WIL06 - WILLIAMS CLEANING SYSTEM LLC Vendor Total: 15,613.13 11/5/2024 11/5/2024 11/5/2024
STREETS - TRAILER PACKAGE Warr Bank Acct - Warrants Bank Account 200446 Invoice 11/5/2024 15,613.13 0.00 0.00 0.00 15,613.13 No

0.00 0.00
Units
STREETS - TRAILER PACKAGE - ARPA 0.00
FUNDS
Item Description
15,613.13
Price Amount Tax

0.00 15,613.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 15,613.13 100.00% 29 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 30 of 33
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Credit Memo 3 -792.91 0.00 0.00 0.00 -792.91 0.00 -792.91 Invoice 143 370,270.46 0.00 0.00 0.00 370,270.46 0.00 370,270.46 Grand Total: 369,477.55 0.00 0.00 0.00 369,477.55 0.00 369,477.55 Project Number Account Key Account Name
Project Summary
Project Name Count Amount
2023-013-LS Reed Lot Split / 428 Tognazzi… 1 2023-013-LS Reed Lot Split / 428 Tognazzini Lo… 243.00 Project 2023-013-LS Total: 243.00
2023-021-LLA 151 Obispo – Lot Line Adjus… 1 PA 2023-021-LLA Expenses toward Building Permit… 567.00 Project 2023-021-LLA Total: 567.00
2024-004-LS G.Alvarez 4513 11th Street L… 1 2024004LS G.Alvarez 4513 11th Street Lot Spl… 972.00 Project 2024-004-LS Total: 972.00
2024-036-LS Shallanberger Lot Split-640 G… 1 2024-036-LS 5th Street & Tognazzini Lot Devel… 1,377.00 Project 2024-036-LS Total: 1,377.00
Grand Total: 3,159.00
30 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 31 of 33
Account Summary
Account Name Amount
001-2048 Building Permit Deposits 3,159.00
001-2057 Alvarez Lot Split - SB9 1,296.00
001-2078 Snowy Plover Lane 81.00
001-4105-1250 Advertising and Pubs 83.93
001-4105-1300 Business Expense/Training 172.08
001-4105-1550 Operating Supplies & Exp. 265.08
001-4105-2150 Professional Services 5,533.15
001-4120-1550 Operating Supplies & Exp. 723.38
001-4120-2150 Professional services 164.86
001-4140-0450 Other Benefits 50.32
001-4140-1350 Memberships, Dues & Subs 18.99
001-4140-1750 Bank Service Charges 51.77
001-4140-2151 Information Technology Svs 10,838.41
001-4145-1000 Utilities 749.61
001-4145-1150 Communications 1,194.37
001-4145-1460 Vehicle Maintenance 80.02
001-4145-1550 Operating Supplies & Exp. 18,374.69
001-4145-1560 Fuel & lubricants 451.23
001-4145-2150 Professional Services 465.00
001-4200-0100 Salaries - Regular 2,603.02
001-4200-1150 Communications 0.60
001-4200-1200 Office Supplies & Postage 179.55
001-4200-1300 Business Expense/Training 2,089.81
001-4200-1550 Operating Supplies & Exp. 1,473.69
001-4200-2150 Professional services 198.03
001-4200-2350 Services by other Agencies 5,397.16
001-4220-1460 Vehicle Maintenance 1,673.80
001-4220-1550 Operating Supplies & Exp. 403.72
001-4220-1560 Fuels and Lubricants 162.60
001-4220-2200 Equipment Rental 40.00
001-4220-2350 Services by other Agencies 3,039.15
001-4300-1000 Utilities 65,666.68
001-4300-1460 Vehicle Maintenance 257.02
001-4300-1550 Operating Supplies & Exp. 5,718.47
001-4300-2150 Professional services 23,273.08
001-4405-1250 Advertising and Pubs 118.58
001-4405-1550 Operating Supplies & Exp. 68.54
001-4405-2150 Professional Services 8,367.02
Total: 164,483.41
Account Name Amount
010-4420-0100 Salaries - Regular 0.89
010-4420-1535 Meters 2,269.30
010-4420-1550 Operating Supplies & Exp. 2,894.35
010-4420-1560 Fuel & lubricants 303.56
010-4420-2150 Professional Services 440.26
Total: 5,908.36
Account Name Amount
012-4425-0100 Salaries - Regular 0.89
012-4425-1000 Utilities 4,512.68
012-4425-1400 Equipment Maintenance 3,098.76
012-4425-1500 Equipment Replacement 1,318.90
012-4425-1550 Operating Supplies & Exp. 5,952.90
012-4425-1560 Fuel & lubricants 98.09
012-4425-2150 Professional Services 42,423.26
012-4425-2200 Equipment Rental 8,732.94
31 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 32 of 33
Account Summary
Account Name Amount
Total: 66,138.42
Account Name Amount
023-3511 Fare Revenues -7,172.95
023-4461-0100 Salaries - Regular 0.89
023-4461-1400 Equipment Maintenance 4,170.05
023-4461-1560 Fuel & lubricants 7,840.31
023-4461-2200 Equipment Rental 765.38
023-4461-2354 Purchased Transportation 58,384.88
Total: 63,988.56
Account Name Amount
040-4225-1500 Equipment replacement 3,711.59
Total: 3,711.59
Account Name Amount
041-4221-1550 Operating Supplies & Exp. 3,711.60
Total: 3,711.60
Account Name Amount
042-4210-1550 Operating Supplies & Exp. 1,513.17
Total: 1,513.17
Account Name Amount
060-4490-0100 Salaries - Regular 0.45
060-4490-1000 Utilities 142.60
Total: 143.05
Account Name Amount
063-4472-0100 Salaries - Regular 0.45
063-4472-1000 Utilities 1,912.90
Total: 1,913.35
Account Name Amount
071-4454-0100 Salaries - Regular 5.35
071-4454-1000 Utilities 213.90
071-4454-1550 Operating Supplies & Exp. 2,014.82
071-4454-1560 Fuels & Lubricants 612.14
Total: 2,846.21
Account Name Amount
079-4542-1000 Utilities 93.26
079-4542-2164 General Admin 134.00
Total: 227.26
Account Name Amount
089-4444-3051 Leroy Park 407.33
089-4444-3097 Amtrak Station Rehab Design 27,232.01
32 Payable Register Packet: APPKT00405 - 11.26.24 BIWEEKLY RUN 11/20/2024 12:15:01 PM Page 33 of 33
Account Summary
Account Name Amount
089-4444-3104 308 Obispo Street Site Improvements(089-607) 27,232.01 Total: 54,871.35
Account Name Amount
107-4018-2150 Profl Services 21.22
Total: 21.22
33 34
35 36
37 38
39 40
41 42
43 44
45 46
47 48
49 50
51 52
53 54
55 November 12, 2024 City of Guadalupe Council Meeting Minutes Page 1 of 23

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, November 12, 2024, at 6:00 pm
City Hall, 918 Obispo Street, Council Chambers

1. ROLL CALL:

Council Member Christina Hernandez
Council Member Gilbert Robles
Council Member Whitney Furness
Mayor Pro Tempore Eugene Costa Jr.

Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present except CM Costa, Jr. (Note: the abbreviation, “CM” for “Council Member”, will be used in these minutes.)

2. PLEDGE OF ALLEGIANCE
CM Hernandez lead in the Pledge of Allegiance.

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES.

Mayor Julian mentioned the passing of two individuals who had prior roots in Guadalupe: Earl Capelle on November 8th and Priscilla “Tiny” Cortez Capelle on November 9th. Condolences were offered to their families.

4. AGENDA REVIEW
There were no changes made to the agenda.

5. CEREMONIAL CALENDAR
A. Commanding Officers Commendations: Police Officers Lia Welkom, Luis Castellanos, Christopher Orozco, Omar Ruiz
Chief Cash thanked the City Council for the opportunity to acknowledge the officers for the work they have done. Chief Cash then said, “At this time, the Guadalupe Police Department awards the Commanding Officers Citation to Officer Ruitz, Officer Welkom, Officer Castellanos and Officer Orozco.” The Chief then read the “Commanding Officer’s Commendation” which said:

Agenda Item No. 7C
November 12, 2024 City of Guadalupe Council Meeting Minutes Page 2 of 23 “On Saturday, September 27, 2024, at approximately 1533 hours, Officer Christopher Orozco responded to a reported sexual assault of a 12-year-old female. The victim disclosed her stepfather (30 years old) sexually assaulted her approximately five different times, with the first-time being July 2024, and the most recent time being on Friday, September 27, 2024.

Due to the magnitude of the crime, Officer Orozco called for additional officers to assist. Night shift Officers Lia Welkom, Officer Omar Ruiz, and Officer Luis Castellanos were called back to work to assist, provide an additional level of police expertise, and ensure a thorough and complete investigation would be completed.

A forensic interview was conducted with the victim, and a medical examination was later performed.

Officers continually comforted the victim and family during this horrendous time and let them know that they would be protected.

To ensure the suspect would be arrested, not flee the country, and held without being released to protect the victim and family, officers took the long and arduous task to seek out a judge and obtain a Ramey Warrant. The warrant application was approved by a judge and the warrant service was executed at the separate addresses where the suspect lived. The suspect was arrested and booked into the Sata Barbara North County Jail Facility.

Officer Orozco, Officer Welkom, Officer Ruiz, and Officer Castellanos are commended for their detailed and thorough investigation, developing a calming and supportive relationship with the victim and family, and their skilled interview and interrogation techniques that resulted in the arrest and detailed confession.”
Chief Cash then said, “On this date, November 12, 2024, before the City Council, I’d like to commend the officers for this outstanding award.” He presented the commendations to Officer Orozco, Officer Welkom and Officer Ruiz who were present at the meeting. (Officer Castellanos was not able to attend.)
Officer Orozco said, “Hello, City Council and everyone attending, thank you for attending this meeting. I want to particularly thank Officer Ruiz, my partner, at night, as well as Castellanos and Lia Welkom. They did an amazing job so we could complete a thorough investigation. I appreciate my partners, and I’m very grateful for everybody, including the Chief, and everybody I work with.” Officer Ruiz said, “Obviously, we got this award, but it’s a group effort, a so-called team effort. We got a lot of the credit and sometimes, the victims don’t get credit. It’s very unfortunate. Hopefully, this will end in conviction. But if it doesn’t, there’s trauma that will be associated for the rest of the young child’s life, a victim, a survivor. That’s what we try to emphasize. A lot of the time, the focus is on the suspect. We try to find wrap around services for not only the victim and for the family.

When I say it’s a team effort, it really is. We get the credit, but there are a lot of people behind the scenes that approve and finalize a lot of details so we can make this happen. So, I want to thank and commend the staff…the people, those behind the scene…like the office staff, Norma Bribiesca, Joanna, Lt. Limon who are also involved. They’re obviously not up here but they had a lot to do with this. Thank you.”
November 12, 2024 City of Guadalupe Council Meeting Minutes Page 3 of 23 Officer Welkom said, “Thank you, Chief, and Council Members. I’m on the newer side, so it was amazing going in there and having my partners help me go through it…really teach me as we went and did it as well as execute it very well. I appreciate everyone for being a part of that call. Thank you”
Mayor Julian said, “It’s really heartwarming to…first of all, the victim is…it’s a travesty that that happened to the victim. It serves our community well knowing that we have staff like all of you who will actually go out to the community and wrap your knowledge around the individual and the family.

And a lot of the other partners that helped you. So, we appreciate your service and so does the community. Thank you all for doing what you do.”
B. District Attorney’s Office Commendation: Police Officer Luis Castellanos Chief Cash said, “It’s one thing for me to give commendations to the officers. I see them on a regular basis, and I see the outstanding work that they do. But when you get a commendation from an outside law enforcement agency, that takes it to a whole other level.” He then read the “Santa Barbara District Attorney’s Office Commendation for Guadalupe Police Officer Luis Castellanos” which said:
“I am writing to express my gratitude for and recognition for the work Officer Luis Castellanos did on the ‘People v. Samuel Morin’ prosecution. Your case number 24-0713.

This is a significant felony DV case stemming from a March incident where the defendant punched the victim in the fact, knocking her to the ground. When she tried to get up, he kicked her in the head three times. She sustained lacerations to her lip and head, resulting in stitches to both.

Officer Castellanos was the investigating officer. He treated the victim with care at the scene. He got information about the sequence of events that proved to be critical during our preliminary hearing last week.

During the preliminary hearing, the victim lied about who the aggressor was. She now claims that a woman only known as ‘Monique’ is the one who assaulted her. Frankly, the victim is a pretty good liar. Perhaps this is because she is a repeat DV victim. After all, this defendant was released from prison for beating her less than a year prior to this assault. The victim also admitted that she grew up with DV in her home, and that men abusing women is ‘normal’ to her.

In an effort to impeach the victim’s prelim testimony, I put Officer Castellanos on the stand. I was going to ask him questions about her demeanor and her statement, but he suggested I play the 28- minute body camera interaction. He reminded me that the victim’s demeanor is compelling when viewed on his body camera footage. I adopted his idea, and it proved to be a good one. In her holding order, the judge noted that she found the victim’s prelim testimony to be ‘not credible’, while remarking that her demeanor with Officer Castellanos on scene was clearly consistent with the story of DV she originally reported.

In addition, Officer Castellanos’s investigation allowed me to add a felony…dissuading a witness charge during the prelim.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 4 of 23 This defendant is a scary man, with a history of both gang association and beating a variety of women. He needs to go back to prison. And based on Officer Castellanos’s investigation, I am confident that we will take him to prison,
It’s also worth noting that Officer Castellanos was an overall good sport during the prelim. He worked the graveyard shift the night before and the night after the Friday prelim. He even had to come back after lunch to testify. He never complained.

I am grateful to have a dedicated and experienced officer on this case.” Signed, Lindsey Bittner, Senior Deputy District Attorney, Vulnerable Victims Unit, Santa Barbara County, Santa Maria Office.

Chief Cash then said, “That just shows, for us, what we see on a regular basis from every single personnel in public safety. A lot of times, this kind of goes unnoticed because ’that’s just your job’.

But it’s awesome when I get to see these individuals take things above and beyond, and their whole thing is ‘how can we help the victim, and how can we help our city to be better and to protect the people that need protection’. This was a great commendation, but I also want to commend all the officers and this other group that will be coming up afterwards.” Mayor Julian added, “Chief, it’s depressing reports that you have. It’s good to know that police officers don’t just give tickets. They go into detail in terms of protecting human life and public safety.

Thank you and thank him for that.”
C. Guadalupe Police Explorers – Central Coast Explorer Completion Awards Chief Cash said, “At this time, I’d like our Explorer Advisor, Officer Lia Welkom, come up. Also, I’d like to say the future of Guadalupe, at least my future, our Police Explorers…if they would step forward. (At this point, all 10 Explorers came to the stand nearer to the front of the chamber. There are 10 Explorers, five (5) females and five (5) males.)”
The Chief then said, “Just to get started, we also have Andreas (Gutierrez). He was an Explorer years ago, but he’s never left the program. He has been the right hand of this program for years, so that we stay consistent. I want to thank the City Council and our community. They support with donations for the Explorers for uniforms, for competitions. I like to think that this is one of the real faces of our youth in Guadalupe. This is what our youth can do. They are so outstanding in the county, not only of Santa Barbara. They get requests from Ventura County, from San Luis Obispo County and all other departments. When there are events, 9 times out of 10…I’ll put them on blast. Lompoc calls our Explorers to come help in their events. Santa Barbara calls our Explorers to help in their events. San Luis Obispo calls our Explorers to help in their events. Because we do have the best program on the Central Coast. With that, I’ll introduce our newest advisor who will talk about the competition they had. She’s nervous, but this is part of the training.”
Officer Lia Welkom said, “Public speaking is not my favorite thing to do. I recently became the new advisor for the Explorers. A brief background about myself. I was an Explorer back in Santa Barbara County, and it is the reason I’m here today. This program means a lot to me. I’m very passionate about it, and I’m very proud of them.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 5 of 23 On October 26th, there was the Central Coast Explorers Competition at Cuesta College. There were 16 Explorers posts there…132 Explorers took part in it. We haven’t done a competition in the last five (5) years. We actually did come home with some awards. For this competition, they had to demonstrate and excel in seven (7) different police scenarios for awards: (1) Suspicious Person Call scenario; (2) Domestic Dispute scenario; (3) Active Shooter Response scenario; (4) High Risk Vehicle Stop scenario; (5) Crime Scene Investigation scenario; (6) Crisis Negotiation scenario, and (7) DUI – Driving Under Influence scenario.

So, these Explorers learned how to do all these scenarios. We placed 4th in ‘Suspicious Person” call scenario…again, out of 16 Explorer groups. They also took 5th place in ‘Handling Domestic Dispute’ scenario. That’s one of the most challenging scenarios. It’s, unfortunately, a prevalent call that law enforcement does get. They handled it very, very well and came home with an award.

I want to mention Andreas again. We could not do all of this without these advisors. He has helped me so much. I actually could not run this program without him. So, thank you, Andreas Gutierrez…I really appreciate you. I wish Sgt. Medina was here today. A lot of these kids are squared away now.

I’m talking to the parents now. I love working with your children. They’re amazing. They’re very professional. They’re very smart. I can only feed or give them information, but in the end, they have to receive it. In these scenarios, they prove to me that they take what I’m saying, and they’re actually able to apply it. I’m very proud of them.”
Chief Cash then said, “We have one Explorer…I’m not going to say a ‘mini-me’, but he took the challenge becoming a canine handler. He brought it up to me. He wanted to do it. Norma was our rater. He had to go through 8-9 scenarios with the dog, both with the dog on the leash and with the dog off the leash. He was outstanding. I took him to a foundation fundraiser in San Luis Obispo, and he did an outstanding job.

But the real backbone of this program…they’re outstanding, but this is backbone sitting out here, the parents. Thank you for allowing us the opportunity to work with your children. This shows all of us…this is what it’s all about, and this is what our real future is. So, thank you for the long nights.

Thank you for sewing for us…and for the food and for everything else. So, parents, thank you. I also want to thank the City Council for the support that keeps this program going, and we hope for the next group of youngster to come. Thank you.”
At this point, each City Council Member stepped down from the dais to personally thank each of the 10 Explorers. Comments from the Council were: “Keep up the good work”, “Good job”, “Congratulations”, “Awesome”, and “Smallest department with the best Explorer group”.

6. COMMUNITY PARTICIPATION FORUM
Request to Speak
George Alvarez: “Congratulations, Chief. Outstanding young people. If you noticed, there were five (5) young ladies in the Explorers. Thanks to our new officer that we have here. It’s giving young ladies November 12, 2024 City of Guadalupe Council Meeting Minutes Page 6 of 23 inspiration for the future. It’s a tough job. It’s not easy. I’m enlightened to see our kids here step up and do the best they can.

I’ve been busy today. I’ve dealt with a homeless person. We’ve had a homeless young lady here. The first one here that I remember here. She’s been here since 6-7:00 a.m. I’ve been working with different agencies to try to get her sheltered and what not. My main concern is that I don’t want a new influx of homeless people in Guadalupe. There are problems because they’re not vetted. They have civil liberties for the wrong reasons. I found out the hard way today how it works. We have monies that are being given to these organizations. They can’t do anything about it because they have rights.

We don’t have rights as the general public. We don’t know if they’re molesters, murderers, any form of criminal background, because they’re special. So, that’s the issue I found out today. I couldn’t help because she didn’t want to go the homeless shelter, and after I worked with her, she said, “Thank you but, you know, I don’t want to go there…but do you have any weed?” Straight out drugs. That’s one issue.

Public safety issues. Animal Control. We have animals running loose without leashes, and it’s a bad thing. We spend $70K on animal control with the county. Where are they? What are they doing for the money? We have to fix this problem. I think we actually need to look into either cutting them out or go with another organization that could be cheaper.

Royal Theatre: I hope we’re going to go forward with the small amount of money we have to fix it.

Let’s get the thing going. Do something so we can get back to the public and say that with the amount of money that we have, we at least did this. Then go to Plan B and try to get the money from somewhere else.

Public Safety: We need more police officers. I was involved this morning trying to solve the problem with the young lady. I couldn’t, because we only have one (1) officer. That officer was dealing with an investigation for an issue more hideous than the award they got for child molestation. This is what’s going on in this town. I think we should have a little bit more transparency with the Police Department in their reports. And come out with the raw truth and the hideous aspects of what’s going on in this community. It’s not going to hurt us…it’s going to help us. We have to educate the general public that there are predators in this community.” Michael Roberts: “I live in the Pasadera area. I ride a bicycle. Some of you may know me from the ribbon cutting out at the beach. I also ride a motorcycle. On April 17, 2024, I was a victim of a car/motorcycle collision at the intersection of Obispo and Main Streets. On Saturday, November 2, 2024, there was another collision with a bicyclist where both of his legs were broken.

I emailed Gunner (last name was inaudible), who was the person from Gregg Hart’s office. I also emailed Gregg Hart’s office. I plan on going to Nipomo this coming Friday. I would like a 4-way stop at the intersection of Obispo and Main Streets. I don’t know if the City of Guadalupe can do that, because it is a state highway. But I’m here, I’m asking, I’m just hoping something can be done. Thank you.”
November 12, 2024 City of Guadalupe Council Meeting Minutes Page 7 of 23 Mayor Julian said, “Just a response…CalTrans is working on that. We have been working steadily with them on that intersection. We know that if you’re driving from Guadalupe to Main Street, a lot of the Pasadera folks are stopped there, because they can’t get into the line to get to Santa Maria.

We’re well aware of what’s happening. For the 166 corridor, there’s a report on the CalTrans website. It’s about 1.5 years out for signalization. It’s something we need right away, but it’s only what CalTrans is able to do.”
Mr. Roberts then asked, “Can we do anything before 2026?” Mayor Julian said, “There’s another issue…maybe I shouldn’t go into too much detail, because it’s not on the agenda. We’re working with CalTrans to do whatever they can to make sure these problems are remediated. Thank you for your comments.”

7. CONSENT CALENDAR (A-C)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending November 1, 2024.

C. Approve the Minutes of the City Council regular meeting of October 22, 2024.

CM Hernandez pulled Item #7.B. Warrants. Motion was made by Council Member Robles and seconded by Council Member Hernandez to approve the balance of the Consent Calendar. 4-0

Absent: Costa, Jr. Motion passed.

CM Hernandez questioned expenses for “Clay’s Septic & Jetting” on page 11 of the warrants. She asked for a brief update on the project at City Hall. There were expenses regarding “Jetting Blockage in Front of City Hall”. CM Hernandez questioned the nature of those expenses. Mr. Bodem said “That’s related to blockage in the men’s restroom at City Hall. That’s on the list to replace the entire line so it doesn’t happen again. That will be with ARPA funds to replace the line.” CM Hernandez then asked, “Were there any problems in the women’s restroom?” Mr. Bodem said that work done was only for the men’s restroom.

Motion was made by Council Member Hernandez and seconded by Council Member Furness to approve Item 7.B. Warrants. 4-0 Absent: Costa, Jr. Motion passed.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for November 12, 2024
(Note: to view the complete report, please go to the City’s website at www.cityofguadalupe.org) November 12, 2024 City of Guadalupe Council Meeting Minutes Page 8 of 23 The following are some of the items Mr. Bodem discussed:

Family Night: Pollution and Health Resource Fair: He and CM Hernandez attended this event which was held at Le Roy Park on November 8th. He participated on a Q&A panel regarding air quality and environmental health. Results from soil sampling conducted at four (4) sites in Guadalupe were given.

Mayor Julian commented that Mr. Bodem did a good job on the panel. He said, “I know you don’t consider yourself an expert. The Farm Bureau, APCD and others were on the panel. It was interesting.

They did some extensive studies on pesticides. Samples were taken and found that pesticides were not a problem. Air quality is also not a problem in Guadalupe. Also, the translation worked well there.” Mr. Bodem added, “I was impressed with CAUSE. Students were asking good questions. They were amazing. And the translation equipment, I thought, worked out pretty well.

Allan Hancock College Potential Class Offering: There is a potential plan for AHC to offer two (2) college courses and to have tutors and program assistants on site, along with faculty members. This potential offer may occur with Spring semester, starting in January and ending May 15th. A possible location is the Veterans Hall.

Wastewater Repair Follow-Up: The Biolac repair project which CM Costa, Jr. had asked for the status at the last meeting will be about 2-4 weeks before the contractors start the repairs.

Food Bank Grant (Community Food Project Competitive Grant Program): Isaias Rosas, Senior Center Coordinator, with Townsend Public Affairs, grant writing firm, and other key staff submitted a food bank application on November 4, 2024. The City is seeking to expand its food distribution center to establish a sustainable food system. It’s a “1-on-1 match”, and employee wages can serve as a match. The City can also use “in kind” matching funds.

City of Guadalupe Whale Tail Application: The City is requesting $16,000 in funding to support the Central Coast Stewards Project and two (2) field trips serving a total of 40 youth to the Monterey Bay Aquarium through their Free to Lean Program Partnership. (Recreation & Parks Commissioner, Emily Dreiling, CM Christina Hernandez and others helped in this grant writing project. The Project aims to spark interest in marine and coastal environment related STEM career tracks and couple that interest with upcoming employment demands here on the Central Coast. It is anticipated that the award notification will be around February 2025.

Upcoming Regional Economic Development Roundtable on November 15th: Mr. Bodem will be attending a Regional Economic Development Roundtable on Friday, November15th. This event will build on the roundtables they had in the spring and bring together leaders from across our two counties to collaborate on solutions.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 9 of 23 (Note: to view the complete statistical and narrative reports for Planning, Building and City Engineer, please go to the City’s website at www.cityofguadalupe.org) B. Planning Department report for October 2024
C. Building Department report for October 2024
D. City Engineer's report for October 2024
Mayor Julian commented that it’s good that the City Engineer’s report is documented. People don’t see what’s moving, and there is a lot of movement. There’s Central Park, Le Roy Park, Amtrak station…there’s a lot going on.”

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for November 12, 2024 (Note: to view the complete Director of Public Safety report, please go to the City’s website at www.cityofguadalupe.org)
Chief Cash said, “I have my report submitted, but just some highlights.”

We have worked out a routing system with Finance for all the fire inspections. We’re about approximately 98% in full compliance as far as people paying for those. At one time, those were in arrears for a couple of years. So, thank you to Finance.

Tobacco licenses are at 100% for all business that sell tobacco, making sure they have their payments in. Thank you for Finance’s help on this issue, too.

The two (2) generators, one (1) specifically for City Hall and one (1) for the Police Department. Our vendor has already come out. We had a meeting with Todd’s office, Finance and Building, so that we’ve kind of figured out where the funds were supposed to be and what’s supposed to be paid for…and everything like that. So, that was a good meeting. Finally got everything squared away. The vendor was here and looked at all the different sites. The large generator, the one in front, we got that already checked off. And the one for the Police Department, that is now in the queue to be finished and, hopefully, back soon.

We had a visit Greenfield Police Chief who came down here. For the City of Guadalupe, we’re about 10,000 residents. Our crime rate, but we have to add in quality of life and everything…we’re between 15 and now 18 as one of the safest cities in the State of California. Greenfield has 20,000 residents.

They have similar demographics, but they’re in the lower 20’s as far as crime. So, it was somewhat interesting. The issue they had was their City Manager had sent their Police Chief down because of internal issues. Their Fire Chief is gone, and they’re next in command. They wanted to come to see how we do it, which is kind of nice. We showed them everything. The Chief was really impressed…he wanted to recruit my lieutenant and take him back. That’s not happening. It made us really glad…sometimes it’s good to have that ‘outside look’. He wants one of us to go up there to Greenfield to show how they can transform their department to work as a Public Safety Department. That was November 12, 2024 City of Guadalupe Council Meeting Minutes Page 10 of 23 really encouraging. (Mayor Julian asked if they said how much their budget was. Chief said, “No, they didn’t say.”)
SB 42 CARE Act: Governor Newsom signed this bill which makes changes to the CARE Act. Why this is important is that years ago, you may remember, there was a case from the Los Angeles Sheriff’s Department. They released a young lady who was arrested for being drunk in public. They released her late at night and just put her out the back door. She ended up dead. Now there’s a law that says that jails throughout California must provide people who are eligible for release during evening and nighttime hours with the option of remaining in a safe waiting area – not behind bars – until morning. This bill also requires jails to ensure thar the person who chose to be released can call family and friends to arrange transportation. (It was noted that women are particularly vulnerable to the dangers of late-night releases, including exploitation by traffickers.) At the Santa Barbara Police Chiefs’ and Sheriff Association Meeting, data was given out regarding an update on overdose deaths in Santa Barbara County. Fentanyl is still taking its toll. But what stuck out more than anything is that methamphetamine usage is increasing in the County. Most methamphetamine deaths are between the ages of 50 to 60+. That caught me off guard. I didn’t know that seniors were dying of meth related issues. So, that’s something for us, all of us, to pay more attention in those kind of situations. That’s just information that’s out there.

Mayor Julian asked, “The report mentions Narcan…do we have that? Does PD have that? Our public safety have that?” Chief said, “Yes, we just switched out, because it has an expiration date. We have one in every police car, and the officers carry one (1) in their bags.” CM Hernandez then asked, “Is it available to residents?” Chief Cash said, “To the general public, yes. I read that it’s given out. I don’t know that avenue.” (CM Hernandez made additional comments, but, unfortunately, they were inaudible.) Chief Cash said, “Yes, not from us. I think people should have some. You’d be surprised what you can come across.”
CM Hernandez asked, “For your next Director’s report, could you please give us an update on security cameras?” Chief questioned what information was being requested. CM Hernandez said, “A yearly update. The ordinance says there will be a yearly update to the City Council.” Chief said he’d comply with her request for his next report.

Mayor Julian said, “At last Thursday’s food bank distribution, there were 237 families. 100 were new to the program. Kudos to the public safety staff. We have shopping carts for people to take. There were two (2) ladies who live on Gularte. They had their food in shopping carts and were going to take them all the way to Gularte and bring them back. Chief and his crew were there. They took them in their car to Gularte. You don’t see that in a lot of communities. So, I appreciate public safety and the volunteers that are out there.”
The mayor also said, “They want to…I’ll go more into the Food Bank because they want to expand services here in Guadalupe. I mentioned this before…based on our economic status, we’re not seen enough. One of the programs, the ‘White House’ is probably going to close. Then they’re talking about having us, the City, pick it up, one way or another or the school. The school is actually interested in doing a program at McKenzie. Food distribution would be handled by the teachers and November 12, 2024 City of Guadalupe Council Meeting Minutes Page 11 of 23 students. That’s forthcoming. But I appreciate the Chief and the City staff for taking those folks out to Gularte. You don’t see that. And people appreciate that. Thank you, Chief.” Request to Speak:

George Alvarez: I had to come back with what I witnessed and experienced this morning because of lack of police officers in this community. There was one (1) officer on duty. There was a horrendous accusation that occurred in the community that took the officer off the street to do an investigation.

No more officers. Once they’re done, they come back to serve. That’s not how a city should run.

We’re not close to 10,000 people here. The rule has it…isn’t it supposed to be that for every 1,000 residents, you have about one (1) police officer. I’m not specific about percentage, but one (1) officer per 1,000. For my calculations, we’re four (4) officers behind that we should be having here on a regular basis. Having more officers generates income…especially in this town. People crossing the street. Speeding? One (1) officer can’t do it. I don’t know what it’s going to take. Governing body…you’re the ones who are going to decide for public safety. You guys are failing from that perspective.

We had on call on Saturday…I’m here in town. I know what’s going on here. They called in because someone kidnapped a kid from Santa Maria who went to Guadalupe. Luckly, they had officers there on that end. That takes them away from downtown. Sooner or later something devastating is going to happen because of lack of…okay? Why? Find ways to get the money or the positions filled…at least two (2) of the four (4) we need, so we have two (2) officers everyday here to take care of business. You can generate money by ticketing…god knows you could make enough day by the number of U-turns that happen. That’s all I wanted to…and transparency. I think the general public needs to understand what’s going on in this community. You can’t hide things that are hideous. It happens. Please let us know what’s going on. So, if we have a lot of people under Megan’s Law, at least the schools…everyone knows at least where these clowns are at. And the kids, the community is protected. That’s all I care about.

And be careful of the homeless situation. They’re unvetted. They’re good people. I’m not harping on them as individuals. I’m just talking about what can happen if you don’t know what you’re doing with a group of people. We still have not had the Director of Homeless Mental Health talk to the Chief and set up a situation where they can just walk around town, take care of the homeless. They get $15million a year. We don’t. We need their help. Thank you.

10. RECREATION SERVICES MANAGER: (Information Only)
A. Recreation and Parks report for October 2024
(Note: to view the full Recreation Services Manager report, go to the City’s website at www.cityofguadalupe.org)

The following are some of the items Ms. Barajas discussed:

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 12 of 23 Drop-In volleyball and basketball are doing very well. I want to thank Joe Harris for coming every single time to provide the kids with the opportunity, and adults, to spend a couple of hours playing sports that they like every single week.

New to this month is Zumba with Monica. She used to do Zumba at the Boys & Girls club through a grant from Dignity Health. When that ran out, she couldn’t provide services anymore. The Recreation Council was able to give me her contact information and we started that. There have been about 26- 27 at each class. A good majority of them, just like line dancing, are senior citizens. I love the fact that even though we have our Senior Center and other things going on, they’re still using the recreation services and enjoying them. We’re seeing a lot of repeats. They’re putting this on their schedule and making it a regular routine.

About two months ago, we started doing activities, two Wednesdays per month, at 1:15 p.m. School gets out at 1:10 p.m. on Wednesdays. We wanted to provide something that they could do before they went home. We’ve been having a great turnout. Last month we had pumpkin decorating. There were over 100 people in the auditorium. We made over 200 oz. of popcorn. That was a huge hit with the hungry kids. This past Wednesday we had game day. It wasn’t just sports but board games.

Different things like that. There were about 50 kids plus adults. They were sitting down at tables playing games with their kids. Some of them didn’t know how to play the games, and they asked how to play them. I showed the different parents how to play them. They walked away thinking they wanted to go to the store and buy the game, because they had so much fun playing the game with their kids. It was so great to see that interaction between the parents and the children doing these things that they hadn’t done before, even if it was a simple board game.

Arnulfo Navarro is no longer with Family Services Agency, because the grant was finished. However, he is continuing with Poetry Jam every other month. He said he just had his Poetry Jam on Friday. He says he averages about 20 people…slowly increasing. We’re working on trying to get more youth involved. It doesn’t have to be a rhyming little poetry. It could be lyrics to a song, rapping or anything that comes to mind. We’re working on that for the Spring.

On Wednesday, November 13th, the 3rd of 4th series of our art program: Tie-Dye Art Class. Kids will be learning how to tie-dye totes. This art program has been a hit. It has been full every single month that we’ve had it.

Friday, November 15th is “Movie Night”. Jump on our recreation page to vote for the move you want to see. The movie will start at 6:00 p.m. inside so you’ll be nice and warm.

Holiday Home Decoration Contest – there will be three (3) categories: (1) Home Spun Holiday – depiction of traditional holiday; (2) California Dreaming – that’s like a spectacular light display with music and motion, and (3) Simple Christmas – something that envelopes the Christmas spirit. To learn more about the contest, go to our website at cityofguadalupe.org/recreation-departmentevents and you will also see an application. The Recreation Commission will be judging the applicants. The winner will be announced the night of the Kiwanis Christmas Parade or the following night on Sunday.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 13 of 23 On Wednesday, November 27th, there will be “Arts & Crafts”…10-12 different crafts will be available.

Kids can come and choose whatever they want to do. The Recreation staff will be there to help them out.

Saturday, December 14th is the Kiwanis Christmas Parade, starting at 6:00 p.m. Kiwanis is asking for applications to participate in their parade. The applications can be found on their website. Even though it’s not a Recreation Department event, it is something where we can all come together as a community.

Mayor Julian asked, “Is the parking lot downtown, the Veterans Memorial Plaza, where all the festivities will be after the parade?” Ms. Barajas said, “Yes, everything will be at the parking lot there.”
The mayor then asked, “You said something about ornament making? What happens there?” Ms.

Barajas said, “That’s for December. I gave you that now, because December is right around the corner. Like other Wednesday programs, it’ll start at 1:15 p.m. and continue until 3:00 p.m. and kids can design Christmas ornaments. If they don’t want to make it a Christmas ornament, they can decorate an ornament any which way. Supplies will be available. All events for November and December are posted. All are on the City’s website and social media. I’m half-way through January and already looking forward through the month of May. I’m just trying to get things organized so that we’re caught up.

Todd, Juana and Garret have all coordinated to get the calendar back on the website. So, it’s not only on the front page all the way at the bottom, including City business, but we also put the recreation information there. And you can also find that same calendar connected on the Recreation page. So, you can see, at a glance, every month. You can see what’s happening as a whole versus all these different flyers.

Also, Todd wanted everyone to know that he was really good at pickleball last week when we were practicing.

Mayor Julian asked Chief Cash if there would be any “roadblocks” with CalTrans for the Kiwanis parade. Chief Cash said, “Actual roadblocks or is that a euphemism?” The mayor said that it was a euphemism. Chief Cash then said, “Right now, no. We’re trying something new. It was nice to talk with the first parade people, Comité. We had a meeting with Kiwanis today. It was real quick. We explained that we always seem to be waiting until the last minute to turn the paperwork in. There’s always issues, so this year I took it all…the entire process to get the parade approved. I made the whole package and found a supervisor at CalTrans, so we have a one-on-one. Now everything is completed. It’s where it should be.

The only thing that CalTrans has are some new issues, but we’re working through them. One is for the City Engineer’s approval. Before, he just had to stamp the traffic plan. Now every page of the application needs to be stamped and signed which was new. CalTrans has a training program for anyone directing traffic. But they only have one (1) trainer in Santa Maria, in Ventura and north of San Luis Obispo. I said that wasn’t practical. Plus, we’re all police officers, and we’re all trained. The way it works out is that I have to promise to be there myself to take responsibility for our Explorers November 12, 2024 City of Guadalupe Council Meeting Minutes Page 14 of 23 and police officers so they can call me…that I’m onsite during the parade. Also, we worked with both groups to start wearing vests, so people know who the people are who are running both of those parades instead of looking at us. Once roadway is closed, it’s definitely closed. CalTrans is also checking on that. We had some problems at the last parade. There were some vendors who came late and wanted to go to Le Roy Park once the roads were closed. CalTrans is working with us now that I know who is in the supervisor spot.

The thing that we have to figure out, which both groups said which I thought was great, we have to make this a system type of program and not built on an individual. People move around. We need to figure out how we put this whole package in a system, so when new people come in our shop, all you have to do is hit a button, everything is there pre-filled. That’s something that we still need to work out. Todd and I can work out where we can memorialize this, so that it’s easy to do for future parades.”
Chief Cash also asked for those riding in the parade to let him know so he can plan for it, get “Granny” ready and prep the space.

11. HUMAN RESOURCES MANAGER: (Information Only)
A. Human Resources report for October 2024
Ms. Estrada reporting on the following:

Interviews are scheduled for Police Officer/Recruit. Fire Engineer recruiting is ongoing with one applicant interviews and one (1) being screened. There are potentially three (3) candidates for the Public Works Director to be scheduled this month.

Facility Rental Coordinator applications are being screened. An offer was extended but declined for the Grant Administrator with recruitment now continuing.

A new MOU with POA (Police Officers Association) has been completed and negotiations has ended.

Medical treatment for one (1) injury was reported for October. One of the two long-term claims may have some movement in the near future.

Premiums for Dental & Vision Plans for 2025 remain the same as this year.

CPR/First Aid and Fire Extinguisher training was conducted the first week of November. There was good feedback on the training. Other classes are being scheduled.

The Harvest Potluck took place on October 31st. Juan Esparza was honored as the first recipient of the “Employee Recognition Program”. The next one will be scheduled in January, attached to training.

PUBLIC HEARING
November 12, 2024 City of Guadalupe Council Meeting Minutes Page 15 of 23

12. Public hearing to consider amendments to the Accessory Dwelling Unit (ADU) Ordinance (Chapter

18.53) and other zoning ordinance amendments.

Written report: Larry Appel, Contract Planning Director Recommendation: That the City Council:
a. Receive presentation from staff; and
b. Conduct a public hearing and 1) approve a Notice of Exemption from CEQA for Ordinance No. 2024-521; and 2) introduce by title only and waive the first reading of Ordinance No. 2024-521 amending Chapter 18.53 of the Municipal Code and other sections of Title 18; and c. Continue Ordinance No. 2024-521 to November 26, 2024, for second reading and adoption. (Note: to view the complete staff report and changes to the ordinance, please go to the City’s website at www.cityofguadalupe.org )
Mr. Appel began the presentation saying that over the last seven (7) years, we’ve been talking about Accessory Dwelling Unit (ADU) changes from the state. The significant changes to the ADU program include: a) a permanent removal of the “owner-occupied” requirements for attached and detached ADUs; (b) a provision for the separate sale of detached ADUs; (c) a significant increase in the number of detached ADUs in multi-family developments; (d) relaxation of regulations for ADUs constructed without permits, and (e) requiring a provision for pre-approved ADUs for expedited approval.

A bill was recently signed in September 2024 that will require the City to be in compliance by January 1, 2025. If everything works out right, the first reading will be tonight. The second reading will be at the November 26th meeting. Ordinances take thirty days before going into effect. So, by December 26th, we’ll be ready with our ordinance to be effective January 1, 2025.

There are currently over 121 ADUs that have been approved in Guadalupe through October 2024.

For our population being only 8,000 or 10,000 people, this is a lot. Some of the changes are going to make it even more dense if people take advantage of it. If Guadalupe is not in compliance, our ordinance will be considered “null and void”.

There is a language change. An additional definition has been added for “Livable Space”. That was added because part of the state ordinance when it talks about multi-family units says you can have additional units, either JADUs or attached ADUs, that are within livable area and non-livable area.

The non-livable area was like laundry rooms, storage rooms, garage conversions and things like that.

There’s now a distinction between livable and non-livable which will make it easier when someone comes in with an apartment project.

There are nine (9) amendments having to do with ADUs that are necessary to bring the local ordinance into full compliance with the state. Mr. Appel briefly went through those amendments:

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 16 of 23

1. The most significant is the separate sale for a detached ADU. This was something that had been allowed if you were a non-profit, like People Self-Help or something like that. If they own the primary property, and they own the primary home where the ADU is being developed onsite, they had the right under state law to sell them separately. Now that the governor has signed the bill, any homeowner can sell a detached ADU separately from their own property.

2. Another change that supports the first one is that it permanently drops the owner having to live onsite whether attached or detached ADU. If a Junior ADU (JADU), which is one that is contained in the home, the owner still has to live on the property, either in the JADU or the primary home.

3. This is a clarification of previous wording which said that on a single-family lot, you could have a JADU, and an ADU, an attached ADU or a detached ADU. The state came back and said they meant that you could be able to have a JADU, an attached ADU and a detached ADU. Three (3) additional units can be on a single-family lot. If there’s room to put them there, they’re allowed to have up to four (4) units on a single-family lot. It’s legal now. This totally changes the character of the single-family neighborhood when you have that, because when you’ve seen in the past, the state has pretty much thrown out parking requirements. So, that throws the cars on the street, on the front lawn or something, and it doesn’t look good. But that’s what it is now.

4. The next one is when a JADU is developed in an existing home, they’re clarifying that it doesn’t have to be a conversion of a bedroom. It could be a family room, a bonus room, or something else. But you don’t have to start with the basis that you have to start with a bedroom conversion for a JADU.

5. In the past, when you had a multi-family unit developed on a property, you could have two (2) additional ADUs on the site. The Alvarez family did that recently on 11th Street. They have 20 units of apartments, and they added two (2) ADUs. What this portion of the ordinance now has is that it says you take those two units that you can have as extra, and you can increase that to eight (8). It’s unfortunate again, because it really crowds the properties. In addition to that, the original provision says that 25% of your units, you can have an additional ADUs attached to those apartments.

Mr. Bodem asked, “How does that affect open area for draining, storm water, when you have many surface level roofs?” Mr. Appel said, “Our ordinance says that every ADU that you develop needs to have 150 sq. feet of outside livable area. Now the state is saying you don’t have to have that. So, through our Administrative Use Permit (AUP), we’re supposed to now go through and if they don’t have the full amount and approve a ministerial, like a minor conditional use permit, and that’s how we’d take care of conditions where they’re not completely with our provisions for development standards. We’ve lost consistency, which is very frustrating.

6. All new ADUs are required to install solar on the roof of the ADU or the primary home.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 17 of 23

7. The next change clarifies the size of an ADU. When you’re using an ADU to convert an existing garage, barn, or shed or whatever bonus building you have on your property, under our ordinance, the maximum size of an ADU is 1200 sq. ft. This new law says if you have an 1800 sq. foot barn on your property, you don’t have to cordon off 600 sq. ft. of that and call it something else. You can use the full square footage for the ADU. There are some minor provisions where you can’t add additional space, if it goes over what the local agency allows.

8. The next one is “Pre-Approved Plan”. This is something trying to make the process faster for the applicant coming in. What they’re telling the cities and counties what they have to do now is that you have to have a pre-approved set of plans. It could be for multi-detached ADUs, but to meet the test, you only need to have one. And we’re going to have one (1). I’m working with a local draftsman to get a copy of one of his that he’s had approved out here. I don’t know if it’s going to be like 800 or 900 sq. ft. but it will be a one (1) bedroom. We’ll have those plans available, so if someone walks up to the counter and says they want to do an ADU in their backyard, we can say that we have a set of plans that are pre-approved. We’ll tell them they need to bring in a site plan to show how that will fit in their yard. We’ll analyze it, but It’ll save time, because you no longer have to go through the plan check process, which would save a month or so. And the state is saying with those plans, we don’t have 60 days to process it…we have 30 days now. So, it’s cut in half.

Mayor Julian asked, “We can charge for that?” Mr. Appel said, “We can still charge our full rate, but I don’t think we need to for the plan check process, obviously, because it’s already done. It will still need a zoning clearance.”

9. The final amendment deals with units that were constructed without permit. In the past, the rule says if it was constructed prior to January 1, 2018, the state would still allow you to get that processed if there were no health and safety violations. Now that’s changed…so from January 2018 to January 2020, they’re now allowing a larger window for illegal units to be brought into legality. If someone comes in with an application and says, “The last person who bought this property and built an ADU, and I want to get it legalized”, then we’d send an inspector out, and they would be given a list that would show if they had any health and safety violations. If they did, we’d have to give them a letter that says specifically what they have to do clear things up. If not, they can just get it approved with a zoning clearance and a building permit.

Another portion of that bill required that each agency have a list that we could hand out that would tell future owners that want to build what some of those standards would be, so that if they were going to build, they could comply with the regulations for a legal unit. Mayor Julian asked if we had that list. Mr. Appel said that it was just put up on the City’s website, under “Building Department”.

Mr. Appel then mentioned a couple additional changes. Under “Temporary Uses”, we really didn’t have a really good section of…sometimes a circus comes to town. It would be nice if we had a permit we could issue them. A section here in the ordinance gives us an opportunity to approve a mechanism November 12, 2024 City of Guadalupe Council Meeting Minutes Page 18 of 23 so we can have temporary events approved with an Administrative Use Permit (AUP) which I get to approve…it doesn’t have to go to the City Council. That’s a section we added.

Then the final section is something that came up a few years ago where someone wanted to operate a hostel for bicyclists and hikers coming through town. Some of you may know that every once and a while, we end up having a tent set up back out here on the lawn for people passing through town.

I just wanted to get ahead of this one, so if someone comes back and actually wants to offer this, we have the right zoning for it. So, that’s been added to the ordinance.

Mr. Appel said, “For fiscal impact, there really is no new impact on these. Our biggest concern from the last couple round of revisions is we’re not allowed to assess fees for ADUs that are 750 sq. ft. or smaller. So, we’re missing out on a lot of revenues for that. For environmental reviews, staff used the Class 6 categorical exemption for CEQA, so we’re clear on that.” Mr. Bodem asked, “Have there been any stuiesto assess whether ADUs have helped with the housing crisis?” Mr. Appel said, “I’m sure they have, because they’re a lot of them. The last time we did an update, I checked with Santa Maria. They had already processed 200 in that year. Agencies are getting hit all over, but they are adding to the housing stock. It has to be making a difference. It’s just not the 10 million units or whatever….I don’t know what we can actually do. I have to recommend approval of this, because I don’t want to drop compliance with the state. But in the back of my mind, I’m just worried about what’s going to happen in our single-family neighborhoods, if people take advantage of this.”

Public Hearing opened at 7:20 p.m. and closed at 7:21 p.m.

CM Hernandez said, “I know that ADUs can be challenging. I recently read that Santa Mara added a standard saying that ‘Windows and doors can’t have direct line of sight to any adjoining property’.

Does Guadalupe have something like that in ours?” Mr. Appel said, “No, I don’t believe so, because most properties are fenced. Most ADUs are single-story. I think if we ended up having a two-story, we would have a requirement of the height of the windows of those units raised, so there wouldn’t be direct vision into someone’s backyard. When I worked in Santa Maria, we had a couple of these, and we didn’t have a provision for it at the time. But we did go ahead and add conditions to the ADU that would have prevented that problem.”
CM Hernandez then said, “So, is that something we could add? I was just curious, because I know there’s an ADU in front of me, and I think I can see their restroom window. But then they added their garage to be a living, as well. So, now you have three (3) different families. So, I’m just…moving forward, if there’s something we can do to just make sure that our families can have some privacy?” Mr. Appel said, “In the next round, I can certainly add a provision to the development standards that will talk about second-story windows.”
Mayor Julian said, “It’s surprising to see how many ADUs we’ve processed here. Last year it was what, only 30 or 40, and now it’s tripled.” CM Hernandez added, “I want to share that I understand November 12, 2024 City of Guadalupe Council Meeting Minutes Page 19 of 23 that it’s very hard for everyone as we see more ADUs. My daughter was telling me, ‘Mom, we don’t have parking’ but I said that that’s okay, because the family in front of us…there’s three (3) families into one home. I said how comfortable can that be? I have my family and comfortability. Some of these individuals, in order to survive, they’re having to do that.” The mayor said, “So, all you do is put garbage cans in the front, so nobody parks there, where you park.” Motion was made by Council Member Hernandez and seconded by Council Member Furness to approve amendments to Accessory Dwelling Unit (ADFU) Ordinance (Chapter 18.53) and other zoning ordinance amendments and waive the first reading of Ordinance No. 2024-521. Roll Call:

Ayes: 4 Nos: 0 Absent: Costa, Jr. 4-0-1 Motion passed.

Mr. Appel said, ”This ordinance will be on the Consent Calendar at the next meeting in two (2) weeks.

The final copy will have the redlined sections scratched out, so you’ll see what the actual copy will look like.” Mayor Julian said, “I don’t know how you can sit and think what’s coming down from the state, digest it, and put it all down on paper. It’s a tough one. All the cities are fighting this. It’s basically, you got to do it, or they’ll do it for us.” Mr. Appel added, “And we don’t want that to happen.” The mayor concurred.

REGULAR BUSINESS

13. Guadalupe Police Officers Association (GPOA) Memorandum of Understanding.

Written report: Sylvia Estrada, Human Resources Manager Recommendation: That the City Council adopt Resolution No. 2024-65 approving a Memorandum of Understanding (MOU) with the Guadalupe Police Officers Association (GPOA) for the period of September 28, 2024, through June 30, 2027.

Ms. Estrada gave a brief background on this item. The previous MOU with the GPOA expired on June 30, 2024. Management and GPOA have met numerous times reaching consensus on a new MOU.

The new agreed upon terms of the MOU are:
• Term: Three (3) years – September 28, 2024 to June 30, 2027. • Salary Increases: 3% increase retroactive to August 24, 2024; 3% increase effective July 1, 2025 and 3% increase effective July 1, 2026. These increases are for all GPOA employees. • Compensatory Time: Employees may cash out comp time, up to a maximum of 200 hours, every three (3) calendar months. (The change is from “up to a maximum of 150 hours” in the prior MOU.)
• Uniform Administration: A full-time employee will receive $24 per pay period. (The change is from $23 per pay period in the prior MOU.) Uniform allowance is increased from $400 biannually to $425 bi-annually.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 20 of 23 • Medical Insurance: The City’s contribution will increase from $1,083.33 $1,269.08 per month, a monthly increase of $185.75. In calendar year 2026, if there is an increase in the insurance premium, the City’s contribution will increase up to a maximum of 5%. • Movie/Special Events Assignments: Employees will be compensated at overtime rate versus a flat $40.00 per hour in the prior MOU.
• Shift Differential: The rate will increase from $1.00 to $1.25 per hour. (This rate is for the shift covering 1900 – 0700 hours.)
Ms. Estrada stated that the fiscal impact for this new 3-year term MOU is $56,900 for the salary increases; $15,561 for the increase in the City’s contribution to medical insurance premiums, and $988 for uniform allowance and maintenance increases.

Mr. Bodem added, “Overall, it was a pretty expedited process. Having a three-year term is a good deal.” Mayor Julian concurred. CM Furness asked, “For movie and special events assignments…I know we talked about this at length…I just want to make sure. Was it decided that for any movie or special event, they’d be compensated their overtime rate? Is that time and one-half? Or did we decide that it was just regular hours?” Ms. Estrada said, “It will be at the overtime rate.” CM Furness wanted clarification as this had been discussed several times previously.

Motion was made by Council Member Robles and seconded by Council Member Furness to approve Resolution No. 2024-65 adopting a Memorandum of Understanding with the Guadalupe Police Officers Association. Roll Call: 4 Nos: 0 Absent: Costa, Jr. 4-0-1 Motion passed.

14. Conflict Waiver to allow City Attorney to provide no-cost legal services to the Guadalupe Community Action Coalition (GCAC).

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council adopt Resolution No. 2024-66 waiving any conflicts of interest that may arise as a result of the City Attorney also providing legal services (at no cost) to the Guadalupe Community Action Coalition (GCAC) to assist it with its mission to work with the City and in support of the City’s community and economic initiatives until it gain sufficient capacity to be able to obtain and pay for other legal counsel.

At the beginning of City Attorney Sinco’s presentation on this item, he said, “It is my normal practice or one of my preferred practices to put alternative actions with the recommendation. I kind of wish I’d put in alternative action to deny this. I didn’t give you that option, but I’m letting you know you have it. I’m joking a little bit. I’m not exactly jumping up and down to say, ‘Let me volunteer my services that normally charge money for free’. I wouldn’t do that in many circumstances other than any pro bono situations. But in many ways, this is one of those situations. He then continued discussing this item.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 21 of 23 The Council knows it created this corporation with the goal of assisting the City with the mission of community and economic development. The City Council approved a $10,000 forgivable loan to ensure that it had funds to begin its operations. We know how far $10,000 goes in today’s economy.

The name of this non-profit corporation is the Guadalupe Community Action Coalition (GCAC).The Board of Directors started to implement its mission but ran into some obstacles. The City Administrator has reported some of these and certainly sent emails to the Council.

It occurred to staff that it would be very beneficial for the corporation to have some guidance on what’s proper non-profit law practice procedure. And, unfortunately, I’m qualified to do that. I serve on several non-profit boards, and I’m often called upon to provide legal advice to these non-profits.

So, I’ve gained some experience. Normally, I would offer my services to GCAC. Even though I wouldn’t be compensated, they would be a client. I would have a duty of loyalty and fiduciary responsibility or responsibility to them. I can’t do that without the consent of a current client. They might have a conflict. It’s unlikely. As I said in my staff report that there could be a conflict between the organization in its mission to support the City and its goals. But it is possible. There could be some conflicts of opinion, but that doesn’t certainly rise to the level of conflict of interest.

In this case, City Council would be quite safe in waiving any potential conflicts or any actual conflicts which might arise as a result of my representation. I really don’t want to go into detail. It’s very legalistic. It’s all on paper. I assume you’ve read it and understand it. But I am able to answer any questions you have about this. Just so you know, if you approve this conflict waiver, the Board of the GCAC will also be asked to waive any conflicts in its meeting on Thursday which I’m planning on attending in person.

Mayor Julian said, “Thank you for doing this. Once it passes, we’ll… Are there any questions?” CM Robles said, “Thank you for the clarification.” City Attorney Sinco said, “I don’t intend for this to be a long-term assignment.” Mr. Bodem added, “The GCAC is in favor of this, obviously.” Motion was made by Council Member Hernandez and seconded by Council Member Furness to approve Resolution 2024-66 waiving any conflicts of interest and authorizing the City Attorney to provide legal services at no cost to the Guadalupe Community Action Coalition. Roll Call: Ayes: 4 Nos: 0 Absent: 1 Costa, Jr. 4-0-1 Motion passed.

15. FUTURE AGENDA ITEMS
Mayor Julian – Food Truck and Special Events Ordinance (sidewalk vending). The mayor said, “I’d like to see that come before us. What had happened in the past, we talked about the food vendors on wheels. Many years ago, there was an effort to…one of them parked across the street from Masatani’s and Guadalupe Restaurant…parked right in town on a public street. And we didn’t put any teeth in that ordinance, so that’s coming back. One of the reasons, there’s been…it’s called “SB 972” and “SB 946”. All these vendors we see on the road now, the state basically says they can do that. You see them coming in from Santa Maria on the left side where there are lights. What happens is that…and I’ll go into more detail. That will be on a future agenda.

No other items were added.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 22 of 23

16. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
CM Hernandez: This past Friday, I attended the Air Quality Fair with my family. It was amazing. It was a little disheartening to see not a lot of people show up. I know it was a busy Friday right before the election.

This weekend, the “Touch of Style Car Club” event celebrated their 50th anniversary and 20th year with “Toys for Tots”. That’s just amazing for this organization to support the Boys & Girls Club and donating for 20 years. So, kudos to them.

I also attended a “Santa Maria Riverkeepers” event put on by SBCAG. They are forming a new group called “Santa Maria Riverkeepers” to protect and enhance the Santa Maria River. They will work on habitat restoration, water quality, and solutions to flooding. They have an upcoming planning day on November 23rd, from 8:30 a.m. – 1:00 p.m. You can find more information on www.SBCAG.org CM Robles: Guadalupe Bulldogs youth football program finished their season. Unfortunately, they came up shy of punching a ticket to the Super Bowl to go on to the next round. Hats off to the whole program. We had an Intermediate Team that went undefeated, and they met their match last Saturday. The Senior Team came up close with strong showing. They put an undefeated Nipomo team “on notice”. They were actually behind and came back. It went back and forth and just came up short. Kudos to parents and coaches.

Mayor Julian: SBCAG has a lot going on. Their monthly meeting is Thursday, November 21st. A committee is challenging Senate Bill 972, Compact Mobile Food Operations. (City of Santa Barbara experience.) There are issues with the Health Department. A Santa Barbara multi-agency task force will research and pinpoint helpful changes for state legislation with join messaging to discourage patronage. This task force will report back in six (6) months.

State Route 166 Stakeholder Advisory Committee Members: SBCAG received $250,000 CalTrans Planning Grant to do the “Comprehensive Sate Route Corridor Conceptual Decision-Making Process”.

This committee will consider planning for such things as safety, mobility, access management, greenhouse gas emissions reductions, dust abatement and agricultural goods movement. Local representatives on the committee are Judy Wilson, GBA, and Garett Matsuura, (SMVR). Please contact them with any questions or concerns.

November 7th Food Bank Distribution: previously discussed. Expand food distribution services to Guadalupe residents based on our low-income population. Working with the School District to expand services. Discussions are ongoing.

17. ADJOURNMENT TO CLOSED SESSION
Item to be discussed in closed session is “Public Employment – City Administrator”.

November 12, 2024 City of Guadalupe Council Meeting Minutes Page 23 of 23 Motion was made by Council Member Hernandez and seconded by Council Member Robles to adjourn to closed session. 4-0 Absent: Costa, Jr. Motion passed. Meeting adjourned to closed session at 7:42 p.m.

18. CLOSED SESSION AGENDA
A. Public Employment
(Pursuant to Government Code Section 54957(b))
Title: City Administrator

19. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Furness and seconded by Council Member Robles to adjourn to open session. 4-0 Absent: Costa, Jr. Motion passed. Meeting adjourned to open session at 7:50 p.m.

20. CLOSED SESSION ANNOUNCEMENTS
No reportable action.

21. ADJOURNMENT
Motion was made by Council Member Furness and seconded by Council Member Robles to adjourn the meeting. 4-0 Absent: Costa, Jr. Motion passed. Meeting adjourned at 7:51 p.m.

Prepared by: Approved by:
________________________________ ______________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor

Page 1 of 1 ends

Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of November 26, 2024
_______________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Cancellation of December 24, 2024, City Council meeting.

RECOMMENDATION:

That the City Council authorizes the cancellation of the City Council meeting on December 24, 2024.

BACKGROUND:

The regular second City Council meeting in December falls during the holiday season. Staff requests cancellation of the meeting. Should an emergency arise, a special meeting will be scheduled and public notified.

FISCAL IMPACT:

No Impact
Ordinance No. 2024-521 Page 1 of 1 November 26, 2024
Agenda Item No. 7E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of November 26, 2024
__________________________________ __________________________________ Prepared by: Approved by:

Larry Appel, Contract Planning Director Todd Bodem, City Administrator SUBJECT: Second reading and adoption of Ordinance No. 2024-521 amending Chapter 18.53 (Accessory Dwelling Units) and other amendments from Title 18.

RECOMMENDATION:

It is recommended that the City Council adopt, on the second reading, Ordinance No. 2024-521 amending various sections of Chapter 18.53 and other amendments from Title 18.

BACKGROUND:

The City Council introduced Ordinance No. 2024-521 at its meeting on November 12, 2024. This constitutes the second reading of the ordinances.

DISCUSSION:

This ordinance will be in effect prior to the state’s deadline of January 1, 2025.

ATTACHMENT:

1. Ordinance No. 2024-521
Ordinance No. 2024-521 Page 1
ORDINANCE NO. 2024-521

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, AMENDING SECTIONS OF CHAPTER 18.53 OF THE CITY OF GUADALUPE MUNICIPAL CODE REGARDING

ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS The City Council of the City of Guadalupe, State of California, does ordain as follows:

WHEREAS, the State Planning and Zoning Law authorizes the legislative body of a city or county to regulate, among other things, the intensity of land use, and also authorizes a local agency to provide by ordinance for the creation of accessory dwelling units in single-family and multi-family residential zones, as specified. That law makes findings and declarations with respect to the value of accessory dwelling units to California’s housing supply; and WHEREAS, California faces a severe housing crisis and accessory dwelling units provide housing for family members, students, the elderly, in-home health care providers, the disabled, and others, at below market prices within existing neighborhoods; and WHEREAS, accessory dwelling units potentially offer lower cost housing to meet the needs of existing and future residents within existing neighborhoods, while respecting architectural character; and
WHEREAS, Government Code Section 65852.2 (a)(1)(D)(xi)(4) states that a local agency’s ordinance, if not in compliance with the State’s provisions shall be deemed null and void; and WHEREAS, the state enacted legislation for Accessory Dwelling Units and Junior Accessory Units primarily through AB 2533, AB 1033, AB 1332, AB 68, AB 976, and SB 1211, and were recently signed into law by the Governor; and
WHEREAS, the new statutes went into effect on January 1, 2023, January 1, 2024, September 28, 2024, or will go into effect on January 1, 2025; and
WHEREAS, public notice pursuant to Government Code section 65090 was given on or before November 2, 2024, and a public hearing on the item was opened at the City Council meeting on November 12, 2024, which hearing was continued to the Council meeting of November 26, 2024, for second reading and adoption.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GUADALUPE DOES ORDAIN AS FOLLOWS:

SECTION 1. Chapter 18.53 of the Guadalupe Municipal Code is hereby amended to read as follows:

Chapter 18.53 ACCESSORY DWELLING UNITS
ATTACHMENT 1
Ordinance No. 2024-521 Page 2
§ 18.53.010 Purpose and intent.
§ 18.53.020 Regulations designated.
§ 18.53.030 Definitions.
§ 18.53.040 Application requirements.
§ 18.53.050 Design and development standards.
§ 18.53.060 Permit requirements.
§ 18.53.070 Findings.
§ 18.53.080 Existing nonconforming ADUs.
§ 18.53.090 Review process for accessory dwelling unit not complying with development standards.
§ 18.53.100 Appeals of Planning Director or designee’s decision. § 18.53.010 Purpose and intent.

The purpose of this chapter is to comply with Government Code Sections 65852.2, 65852.22 and 65852.26 as amended from time to time by the State, which provides for cities to set standards for the development of accessory dwelling units (ADU) and Junior ADUs (JADU) so as to increase the supply of smaller and affordable housing while ensuring that they remain compatible with the existing neighborhood. Accessory dwelling units are considered to be a residential use, consistent with the General Plan objectives and zoning regulations, and enhance housing opportunities, including near transit for residential lots zoned to allow single-family homes or multifamily use. This chapter is intended to implement the City’s Housing Element of the General Plan, and is adopted to comply with State law (Government Code Section 65852.2), by allowing accessory dwelling units through ministerial review in all districts zoned to allow single-family homes or multifamily use, subject to meeting the standards prescribed below. § 18.53.020 Regulations designated.

A. The provisions of this chapter apply to all zones that permit single-family homes or multifamily use and are occupied with one single-family dwelling unit, a multifamily use, or vacant with approved plans for the construction of a single-family dwelling unit.

B. Accessory dwelling units do not affect the allowable density for the lot upon which the accessory dwelling unit is located, and are a residential use that is consistent with the existing general plan and zoning designation for the lot.

C. R-2 and R-3 Zones. Property owners living in R-2 and R-3 zones with an existing single-family structure or multifamily use on site may elect to build an accessory dwelling unit. In addition, if an R-2 or R-3 lot is vacant and the property owner proposed to construct a single-family dwelling on the lot, an accessory dwelling unit may also be constructed. However, if an R-2 or R-3 lot has a single-family structure with an accessory dwelling unit or approved plans issued by the Planning Department to construct a single-family structure with an accessory dwelling unit, and if the property owner applies to build any additional units, each unit, including the single-family structure and the accessory dwelling unit, will be subject to all zoning requirements and development standards for R-2 and/or R-3 zones.

Ordinance No. 2024-521 Page 3
D. This chapter imposes standards on ADUs and JADUs that include, but are not limited to, parking, height, setback, landscape, architectural review, maximum size of a unit, and standards that prevent adverse impacts on any real property that is listed in the California Register of Historic Resources. These standards shall not include requirements on minimum lot size.

E. The ADU is either attached to, located within the proposed or existing primary dwelling, including attached garages, storage areas or similar uses, or an accessory structure, or detached from the proposed or existing primary dwelling and located on the same lot as the proposed or existing primary dwelling. The JADU must be fully contained within a singlefamily home or attached garage with no more than 150 square feet of new construction, if necessary, to provide an exterior ingress/egress. No JADUs are permitted in multifamily units. § 18.53.030 Definitions.
“Accessory dwelling unit, (ADU)” is an attached or a detached residential dwelling unit that provides complete independent living facilities for one or more persons and is located on a lot with a proposed or existing primary residence or multifamily unit. It shall include permanent provisions for living, sleeping, eating, cooking, and sanitation on the same parcel as the singlefamily or multifamily dwelling is or will be situated. An accessory dwelling unit also includes the following:

1. An efficiency unit, as defined in Section 17958.1 of Health and Safety Code.

2. A manufactured home, as defined in Section 18007 of the Health and Safety Code. “Accessory structure” means a structure that is accessory and incidental to a dwelling located on the same lot.

“Complete application” means a set of plans, application and support materials submitted to the local agency, where after review of the materials, the agency determines there is sufficient information to proceed with the analysis and processing of the application.

“Existing structure,” for the purposes of defining an allowable space that can be converted to an accessory dwelling unit means, within the 4 walls and roofline of any structure that can be made safely habitable under local building codes at the determination of the Building Official

“High quality transit corridor” means a corridor with fixed route bus service intervals no longer than 15 minutes during peak commute hours.

“Junior ADU” means a unit which is no more than 500 square feet, typically developed from a bedroom(s) in a single-family home with an exterior entrance, including cooking facilities with appliances, food prep counter and storage cabinets that are of reasonable size in relation to size of the JADU, and may share bathroom facilities with no additional parking required. A JADU may also be constructed in an attached garage.

Ordinance No. 2024-521 Page 4
“Livable Space” means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.
“Living area” means the interior habitable area of a dwelling unit, including basements and attics, but does not include a garage or any accessory structure. “Local agency” means a city, county, or city and county, whether general law or chartered. “Major transit stop” means a site containing an existing rail transit station, a ferry terminal served by either a bus or rail transit service, or the intersection of two or more major bus routes with a frequency of service interval of 15 minutes or less during the morning and afternoon peak commute periods.
“Nonconforming zoning condition” means a physical improvement on a property that does not conform to current zoning standards.
“Objective standards” means standards that involve no personal or subjective judgment by a public official and are uniformly verifiable by reference to an external and uniform benchmark or criterion available and knowable by both the development applicant or proponent and the public official prior to submittal.
“Passageway” is a pathway that is unobstructed clear to the sky and extends from a street to one entrance of the accessory dwelling unit.
“Permitting agency” means any entity that is involved in the review of a permit for an accessory dwelling unit or junior accessory dwelling unit and for which there is no substitute, including, but not limited to, applicable planning departments, building departments, utilities, and special districts.
“Proposed dwelling” means a dwelling that is the subject of a permit application and that meets the requirements for permitting.
“Public transit” means a location, including, but not limited to, a bus stop or train station where the public may access buses, trains, subways, and other forms of transportation that charge set fares, run on fixed routes, and are available to the public. “Regional Housing Needs Allocation (RHNA)” A local agency may identify an ADU and/or JADU as an adequate site to satisfy or partially satisfy its RHNA requirements. “Tandem parking” means that 2 or more vehicles are parked on a driveway or in any other location on a lot, lined up behind one another.
§ 18.53.040 Application requirements.

Application. Requests for an accessory dwelling unit shall be submitted on an application form provided by the Planning Department and shall contain the following information:

Ordinance No. 2024-521 Page 5
A. Plot Plan (Drawn to Scale). Provide dimensions of the perimeter of parcel on which the accessory dwelling unit will be located. Indicate the location and dimensioned setbacks of all existing and proposed structures on the project site and structures located within 50 feet of the project site. All easements, building envelopes, and special requirements of the subdivision as shown on the final map and improvement plans shall be included.

B. Floor Plans. Each room shall be dimensioned and the resulting floor area calculation included.

The use of each room shall be identified. The size and location of all windows and doors shall be clearly depicted.

C. Elevation Views. Provide north, south, east and west elevations which show all openings, exterior finishes, original and finish grades, stepped footing outline, roof pitch, materials and color board for the existing residence and the proposed accessory dwelling unit.

D. Cross Section. Provide building cross sections, including, but not limited to: structural wall elements, roof, foundation, fireplace and any other sections necessary to illustrate earth-towood clearances and floor to ceiling heights.

E. Fees. The fee for review shall be as set forth in the currently adopted fee resolution and shall not exceed the fixed processing fee established by the City Council for a new single-family dwelling.

F. Copies. One original and two copies of the application package shall be submitted for each ADU request.
§ 18.53.050 Design and development standards.

A. Accessory Dwelling Units within Existing Space. An ADU within an existing structure (e.g., the primary dwelling unit, attached or detached garage or other accessory structure) shall be permitted ministerially with a zoning clearance and building permit if it:

1. Complies with building and safety codes;

2. Provides independent exterior access from the existing residence;

3. Provides sufficient side and rear setbacks for fire safety.

B. Accessory Dwelling Units (Attached and Detached). The following development standards shall be complied with in the creation or conversion to an ADU. If the application limits the ADU to no more than 850 square feet with no less than four feet for side and rear yard setbacks and five-foot separation from primary structure, then the application is approvable.

For any inconsistencies with any of the following standards, the owner may apply for an Administrative Use Permit for relief (Chapter 18.72, Article IV).

1. General.

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a. Sale of Unit. The ADU may not be sold separate from the primary dwelling unit unless specific requirements are met through Government Code Section 65852.26. Once a detached ADU is constructed, an owner may sell the unit independently, akin to condominiums. A Homeowner’s Association (HOA) must be established prior to sale to manage the maintenance costs of shared spaces and the property’s exterior. A JADU may not be sold separately. All conditions of the permit, restrictive covenants, and other contractual agreements with the City apply to the property. b. Rental of Unit. Rental of the accessory dwelling unit is allowed for 30 days or longer, and separate from rental of the primary residence. For an accessory dwelling unit to be rented for a period of less than 30 days, the owner shall be required to comply with the provisions of Chapter 18.55 (Short Term Rentals).

2. Covenant Agreement. A covenant agreement is required prior to issuance of a building permit. The covenant agreement shall state that:
a. The ADU may be conveyed separately from the primary dwelling provided the property is constructed and owned by a qualified 501(c)(3) nonprofit corporation per Government Code Section 65852.26.
i. The existing primary or detached structure is restricted to the approved size and shall not include an expansion of a single-family dwelling or accessory structure by more than 150 square feet, unless for the purpose of ingress and egress.

ii. The use of the accessory dwelling unit shall be in effect only so long as the property is in compliance with the provisions of this chapter. The owner is required to reside on the property if the primary home contains a JADU, but is not required to reside on the property with an attached or detached ADU, per state regulations.

As of January 1, 2025, the “owner-occupied” provision for attached and detached ADUs is no longer required. Notwithstanding the foregoing, an application for an unpermitted ADU if constructed before January 1, 2020, shall not be denied unless the building is deemed substandard.
iii. The above declarations are binding upon any successor in ownership of the property; lack of compliance shall be cause for zoning enforcement. iv. The covenant agreement shall terminate upon removal or conversion of the accessory dwelling unit to another permitted use.
v. The covenant agreement shall be recorded by the County Recorder for the County of Santa Barbara at the expense of the property owner with the original recorded document delivered to the City prior to issuance of the Building Permit.

C. Zoning District. Accessory dwelling units are only allowed on lots that allow single-family homes and multifamily uses where an existing legal single-family dwelling or multifamily use exists or is proposed.

Ordinance No. 2024-521 Page 7

1. Number of Accessory Dwelling Units. Up to one attached ADU, one detached ADU, and one JADU shall be allowed for each single-family dwelling lot provided they can meet the requirements of this chapter and other applicable sections of the zoning ordinance. On undeveloped property zoned for multifamily units, up to 2 detached ADUs are permitted upon construction of multifamily units, with a minimum 4-foot side and rear yard setback.

Additional interior ADUs are permitted, up to 25% of the total number of multifamily units. Up to eight detached ADUs may be constructed on an existing legal lot or as many units as there are existing multifamily units onsite, whichever is less. No JADUs are permitted in multifamily units.

2. Unit Types. The ADU may be within the living area of the existing dwelling, attached to the existing dwelling, and not necessarily utilizing an existing bedroom. Junior ADUs shall be required to be constructed within the walls of a new or existing single-family dwelling and not necessarily utilizing an existing bedroom. Junior ADUs are not permitted in multifamily units or in detached structures. Garage conversions when attached to the single-family unit may be considered as habitable space for a JADU.

3. ADUs in multifamily buildings. Multiple accessory dwelling units may be permitted within the portions of new or existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages, if each unit complies with state building standards for dwellings.

Up to eight detached ADUs may be constructed on an existing legal lot or as many units as there are existing units onsite, whichever is less. If the legal lot is vacant, then only two detached ADUs are permitted at the time the multi-family units are constructed.

4. Building Codes. Local building code requirements apply to attached and detached ADUs and attached JADUs, as appropriate.

5. Passageway. No passageway shall be required in conjunction with the construction of an accessory dwelling unit.

6. Fire Sprinklers. Fire sprinklers are not required unless the existing residence is equipped with fire sprinklers, or unless the Fire Marshall determines that due to special circumstances sprinklers are necessary for life and safety. Fire sprinklers may be considered as mitigation for sub-standard Fire Department access or water supply.

7. Utility Meters. An accessory dwelling unit shall not be considered a new residential use for purposes of calculating connection fees or capacity charges for utilities, including water and sewer service, unless the accessory dwelling unit was constructed with a new single-family dwelling or multifamily use. When constructed at the same time as the primary single-family residence, the new attached and detached accessory dwelling unit’s connection fee and/or capacity charge must be proportionate to the burden of the unit on the water or sewer system based on the size or the number of plumbing fixtures.

Ordinance No. 2024-521 Page 8

8. Growth Mitigation Fees: A development or impact fee shall not be imposed upon the development of an ADU less than 750 square feet. Any impact fees charged for an ADU of 750 square feet or more shall be charged proportionately in relation to the square footage of the primary dwelling unit.

9. Access. Two-story detached accessory dwelling units shall limit the major access to stairs, decks, entry doors, and windows to the interior of the lot or an alley, and comply with all development standards. Only one curb cut shall be permitted per parcel and no additional driveways or access points shall be created to accommodate the accessory or main dwelling unit.

10. Openings. If located outside the standard side and rear yard setbacks for the district, windows which face an adjoining residential property shall be designed to protect the privacy of neighbors; alternatively, fencing or landscaping shall be required to provide screening.

11. Private Open Space. The main dwelling unit and the additional dwelling unit shall each be provided with a minimum of 15 feet by 15 feet of usable private open yard area.

However, this provision shall not be applied to prohibit development of an ADU up to 800 square feet.

12. JADU access. If a JADU shares a restroom within the single-family home, the resident shall be entitled to bathroom access from the main house as well as secondary access exclusively for the JADU.

13. Home Occupations. Home occupations are permitted within an accessory dwelling unit or primary dwelling unit, or both.

14. Solar panels. Newly constructed ADUs are subject to the California Energy Code requirement (excluding manufactured homes) to provide solar systems if the unit(s) is a newly constructed, detached ADU (though some exceptions apply). Per the California EnergyCommission (CEC), the solarsystems can be installed on the ADU on the primary d welling unit. ADUs that are constructed within existing space, or as an addition to existing homes, including detached additions where an existing detached building is converted from non-residential to residential space, are not subject to the California Energy Code requirement to provide solar systems.

15. Garage/barn conversions. An ADU constructed within an existing garage or barn are not limited in size. No additions to the existing structure are permitted if the revised size would exceed the limits in this chapter.

D. Building site.

1. Lot Size. There are no lot size requirements.

Ordinance No. 2024-521 Page 9

2. Unit size.

a. Floor Area. The floor area of an attached accessory dwelling unit shall not exceed 50% of the existing primary dwelling unit’s living area.
b. Notwithstanding subsection (D)(2)(a), no ADU shall be larger than 1,200 square feet. c. Minimum Size. The minimum total square footage of the accessory dwelling unit shall be 110 square feet.

3. Site Planning. Accessory dwelling units should be located behind or above the existing dwelling on the site, whenever possible. Designs that significantly alter the street appearance of the existing residence shall be discouraged.

E. Height. A detached accessory dwelling unit shall not exceed a height of 16 feet, unless the property is within ½ mile walking distance from a major transit stop or high-quality transit corridor whereby the height may increase to 18 feet. In such a case, the City shall also allow an additional two feet in height (to 20 feet) to accommodate a roof pitch on the accessory dwelling unit that is aligned with the roof pitch of the primary dwelling unit. An attached accessory dwelling unit may occupy any level of the primary dwelling unit if it is designed as an integral part of the primary dwelling unit and a separate ingress and egress is provided. A height of 25 feet or the height limitation in the local zoning ordinance shall apply to the primary dwelling, whichever is lower, for an accessory dwelling unit that is attached to a primary dwelling. Notwithstanding the foregoing, a height of 18 feet for a detached accessory dwelling unit on a lot with an existing or proposed multifamily, multistory dwelling shall be allowed. This clause shall not require the City to allow an accessory dwelling unit to exceed two stories.

F. Setbacks.

1. Setbacks. No setback shall be required for an existing living area or accessory structure or a structure constructed in the same location and to the same dimensions as an existing structure that is converted to an accessory dwelling unit, and a setback of no more than 4 feet from the side and rear lot lines shall be required for an ADU that is not converted from an existing structure or a new structure constructed in the same location and to the same dimensions as an existing structure.
a. Detached ADU. The side yard and rear yard setbacks for construction of detached single-story structures containing an accessory dwelling unit shall not be less than 4 feet, and may encroach into the front yard setback in order to develop up to an 800 square foot detached ADU.

b. Attached ADU. Attached accessory dwelling units that increase the square footage of the existing single-family dwelling shall meet the same setbacks as the primary dwelling unit in the zoning district.

Ordinance No. 2024-521 Page 10

2. Space between Buildings. The space required between buildings shall be what is required in the underlying zoning district, but no less than five feet from the existing or proposed primary dwelling.

G. Parking.

1. Parking requirements for accessory dwelling units shall not exceed one parking space per unit or per bedroom, whichever is less. These spaces may be provided as tandem parking on a driveway.

2. Off-street parking shall be permitted in setback areas in locations determined by the local agency or through tandem parking, unless specific findings are made that parking in setback areas or tandem parking is not feasible based upon specific site or regional topographical or fire and life safety conditions.

3. When a garage, carport, or covered parking structure is demolished in conjunction with the construction of an ADU or converted to an ADU, the off-street parking spaces shall not be replaced. A detached ADU may include a detached garage provided all setbacks are maintained.

4. Parking requirements for an accessory dwelling unit are in addition to the required parking for the primary dwelling unit except for subsection (G)(3). Covered parking is not required.

5. ADU parking is not required in the following instances:
a. The accessory dwelling unit is located within a one-half mile walking distance of public transit.
b. The accessory dwelling unit is located within any Historic Overlay District that may be in existence at the time a zoning clearance or building permit for an ADU is requested. c. The accessory dwelling unit is part of the existing single-family residence, or an existing accessory structure (except as provided in subsection (G)(3)). d. There is a car share vehicle located within one block of the accessory dwelling unit.

6. Covered Parking Design. Any newly constructed optional covered parking shall conform to architectural and aesthetic standards of the underlying zone.

H. Architectural and Aesthetic Standards and Compatibility. The accessory dwelling unit’s scale, appearance, and character shall be similar to and compatible in design with the primary dwelling unit (e.g., compatible exterior wall materials, window types, door and window trims, roofing materials and roof pitch). Additionally, it shall be visually subordinate to the primary single-family dwelling or multifamily use on the parcel. The exterior entry to the ADU shall clearly appear as a Ordinance No. 2024-521 Page 11
secondary entry when compared to the entry for the primary single-family dwelling or multifamily use.

I. Outside Stairways. Any stairways leading to a second story ADU shall not be in the front of the primary single-family dwelling, or in an exterior side yard if visible from the public right-ofway. Access to a first story unit or ADA accessible ramp may be permitted in the front of the primary dwelling.
§ 18.53.060 Permit requirements.

A. Accessory dwelling units (ADUs) and JADUs shall be permitted ministerially through the zoning clearance and building permit process. The City shall act on the application to create an ADU or a JADU within 60 days from the date the City receives a completed application if there is an existing single-family or multifamily unit on the lot. If the permit application to create an ADU or JADU is submitted with a permit application to create a new single-family dwelling on the lot, the permitting agency may delay acting on the permit application for the ADU or JADU until the permitting agency acts on the permit application to create the new single-family dwelling or multifamily unit, but the application to create the ADU or JADU shall be considered without discretionary review or hearing. If the applicant requests a delay, the 60-day time period shall be tolled for the period of the delay, in compliance with this chapter within 60 days of the filing of a complete application. The applicant shall be informed within 30 days after submission of an application if the application is complete. The Planning Director or designee shall issue zoning clearance to establish an ADU and/or JADU in compliance with this chapter if all applicable requirements in this chapter are met, as appropriate. An application for building permit may be submitted at any time during the processing of the ADU application, but under no circumstances shall it be issued prior to zoning clearance approval. The local agency may charge ADU applicants an additional fee to cover administrative costs of updating Chapter 18.53 from time to time. This fee shall be set by a City Council resolution.

B. Planning Director. Requests for an ADU or JADU shall be reviewed by the Planning Director or designee.

C. If a permitting agency denies an application for an ADU or JADU, the permitting agency shall, within the time period described in Section 18.53.060, return in writing a full set of comments to the applicant with a list of items that are defective or deficient and a description of how the applicant can be remedied by the applicant.

D. Other Review Authority. Requests for an ADU or JADU submitted for concurrent review with a discretionary land use application shall continue to be reviewed by the Director or designee and approved subsequent to the discretionary action.

E. Certificate of Occupancy. The City shall not issue a certificate of occupancy for an accessory dwelling unit before the City issues a certificate of occupancy for the primary dwelling.

Ordinance No. 2024-521 Page 12

F. No CC&Rs effecting a single-family lot shall prohibit or unreasonably restrict the construction or use of an ADU or JADU.

G. Pre-Approved Plans. Per Section 65852.27 of the state Government Code, the city has on file a pre-approved 1-bedroom, 1-bathroom xxx square foot detached ADU which can be utilized by any homeowner for approval on a legal lot, when found consistent with this chapter. Applications, plans and fees are required, but Plan Checking is waived except for the connection of utilities to the new structure. A Zoning Clearance and Building Permit is required. Application review and approval or denial shall be determined within 30 days. § 18.53.070 Findings.

Zoning Clearance Findings. The ADU shall be consistent with all applicable provisions of this chapter. Further, the ADU shall be consistent with applicable provisions of the Guadalupe Municipal Code and applicable sections of the General Plan. § 18.53.080 Existing nonconforming.

The City shall not require, as a condition for ministerial approval of a permit application for the creation of an ADU or a JADU, the correction of nonconforming zoning conditions, building code violations, or unpermitted structures elsewhere on the lot that do not present a threat to public health and safety and are not affected by the construction of the ADU. State law requires, upon application and approval, a local agency to delay enforcement against a qualifying nonconforming ADU for five years to allow the owner to correct the violation, so long as the violation is not a health and safety issue, as determined by the Building Official. A list of typical Health and Safety violations shall be provided to the public. The state also prohibits the denial of an existing ADU constructed prior to January 1, 2020, unless the building is deemed substandard.

Upon submittal of an application for an unpermitted ADU, if deemed substandard through inspection, the Building Inspector shall provide a written report of the items within the ADU that are substandard.
§ 18.53.090 Review process for accessory dwelling unit not complying with development standards.

An accessory dwelling unit that does not comply with standards or requirements in Section

18.53.050 may be permitted with an administrative use permit as provided in Section 18.72.150, et seq. (Administrative Use Permits).
§ 18.53.100 Appeals of Planning Director or designee’s decision.

Appeals of any Planning Director or designee final decisions under this chapter to the City Council shall be permitted and shall conform to the requirements of Chapter 18.80 for such appeals.

SECTION 2. Section 18.34.035 (Commercial Service) of the Guadalupe Municipal Code is hereby added to read as follows:
§18.34.050 Temporary Uses.

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The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 3. Section 18.38.035 (Neighborhood Commercial) of the Guadalupe Municipal Code is hereby added to read as follows:
§18.38.050 Temporary Uses.

The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 4. Section 18.40.035 (Industrial-commercial) of the Guadalupe Municipal Code is hereby added to read as follows:
§18.40.050 Temporary Uses.

The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.

Ordinance No. 2024-521 Page 14
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 5. Section 18.44.035 of the Guadalupe Municipal Code is hereby added to read as follows:
§18.44.050 Temporary Uses.

The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 6. Chapter 18.48.030 of the Guadalupe Municipal Code is hereby amended to read as follows:
§18.48.030 Conditional uses.

A. Uses permitted subject to obtaining a conditional use permit in the open space district include:

1. Public or Private Schools;

2. Private recreational and/or cultural activities;

3. Hostels;

4. Any change in the dimensions of the property, and grading, filling, excavation, paving, clearing, draining, farming or other alterations to the existing status of the property.

B. Minimum lot area and dimensions, minimum yard and setback requirements, height limitations, off-street parking and off-street loading, shall be included within the conditions of approval for any conditional use permit granted in this district.

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SECTION 7. Section 18.48.040 (Open Space) of the Guadalupe Municipal Code is hereby added to read as follows:
§18.48.040 Temporary Uses.

The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 8. Chapter 18.49.035 (Public Facilities) of the Guadalupe Municipal Code is hereby added to read as follows:
§18.49.035 Temporary Uses.

The following temporary uses are permitted in this zone district upon approval of an administrative use permit (AUP) per Section 18.72.230:
a. Circus, carnivals and special events.
b. Fairs.
c. Farmer’s Markets.
d. Car/Truck shows.
e. Commercial sporting events.
f. Any other uses similar in nature as determined by the Planning Director.

SECTION 9. This Ordinance has been reviewed for compliance with the California Environmental Quality Act (CEQA), and the CEQA guidelines, and has been found to be statutorily exempt pursuant to pursuant to Public Resources Code Section 21080.17 which exempts the adoption of the ordinance approving Zoning Code amendments related to accessory dwelling units implementing the provisions of Government Code Section(s) 65852.1 and 65852.2.

SECTION 10. The City Council declares that each section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance is severable and Ordinance No. 2024-521 Page 16
independent of every other section, subsection, paragraph, subparagraph, sentence, clause, and phrase of this Ordinance. If any section, subsection, paragraph, subparagraph, sentence, clause, or phrase of this Ordinance is held invalid, the City Council declares it would have adopted the remaining provisions of this Ordinance irrespective of the portion held invalid, and further declares its express intent that the remaining portions of this Ordinance should remain in effect after the invalid portion has been eliminated.

SECTION 11. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

INTRODUCED at a regular meeting of the City Council on the 12th day of November 2024 by the following roll call vote:

MOTION: CHRISTINA HERNANDEZ / WHITNEY FURNESS
AYES: 4 Councilmembers: Hernandez, Julian, Furness, Robles NOES: 0
ABSENT: 1 Councilmember: Costa Jr.

ABSTAINED: 0

PASSED AND ADOPTED at a regular meeting of the City Council on the 26th day of November 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTEST:
__________________________________ ______________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS IS TO FORM:
_________________________________
Philip F. Sinco, City Attorney
1 Agenda Item No. 7F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of November 26, 2024
_______________________________ _________________________________ Prepared by: Approved by:

Michael Cash, Director of Public Safety Todd Bodem, City Administrator SUBJECT: Adoption of a Resolution Authorizing the Police Department to accept the State of California – Office of Traffic Safety – Selective Traffic Enforcement Program (STEP) Grant.

RECOMMENDATIONS:

It is recommended that the City Council adopt Resolution No. 2024-67 approving the Police Department to execute the agreement between the City of Guadalupe and the State of California, Office of Traffic Safety for the Selective Traffic Enforcement Program (STEP) Grant.

BACKGROUND:

The City of Guadalupe is in Santa Barbara County, on the Central California coast near the famous Guadalupe-Nipomo Dunes. With a population of approximately 10,000 people (90%) identify as Hispanic or Latino) residing in the city (Per Census). California’s Pacific Coast Highway, Highway 1, runs right through downtown Guadalupe.

The city is surrounded by multiple coastal cities (Santa Barbara, Santa Maria, and Lompoc) and attracts tourists with many outdoor activities and vacation rentals. This brings larger than normal traffic through the city inflating the number of drivers of the roadway diluting traffic enforcement staffing due to the increase in drivers who do not live within the city of Guadalupe.

Traffic congestion includes approximately 1,000 commuting vehicles traversing through the city of Guadalupe. This coupled with ongoing housing and retail construction development along the southern side of the city is boosting the city's population. The city of Guadalupe is attractive homes for families, providing safe and affordable neighborhoods, excellent restaurants, and good schools, and a friendly environment.

The Guadalupe Police Department (PD) officers responded to and investigated during 2021, a total of 51 crashes involving 6 alcohol-related crashes with 4 injuries; during 2022, a total of 63 traffic crashes involving 9 alcohol-related crashes, and during 2023, a total of 59 crashes involving Michael Cash
2 9 alcohol-related crashes. While the numbers may appear low DUI drivers continue to pose a significant risk to all our residents. The Guadalupe PD has seven dedicated officers to their Traffic Unit.

With a best practice and focused enforcement plan through the Selective Traffic Enforcement Program, the Guadalupe PD will be more successful in reducing injury and fatal crashes. This coupled with the support and partnership with the Office of Traffic Safety, the Guadalupe PD is afforded the opportunity conduct needed targeted traffic enforcement and tools to reduce fatal and injury crashes keeping the community of Guadalupe safer.

The Guadalupe Police Department applied for and was awarded a 2024 State of California – Office of Traffic Safety – Selective Traffic Enforcement Program (STEP) grant in the amount of $57,000.00 dollars.

DISCUSSION:

The Guadalupe Police Department is seeking City Council approval to accept and utilize the awarded grant.

FISCAL IMPACT:

Adopting the proposed resolution will enable the Police Department to purchase and receive reimbursement for the acquisition of DUI Enforcement equipment, supplies, training, and education for the City of Guadalupe.

ATTACHMENTS:

1. Resolution No. 2024-67

2. Agreement
RESOLUTION NO. 2024-67

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA ACCEPTING THE STATE OF CALIFORNIA – OFFICE OF TRAFFIC SAFETY – SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT IN THE AMOUNT OF $57,000.00 FOR DUI ENFORCEMENT EQUIPMENT, SUPPLIES, TRAINING, AND COMMUNITY EDUCATION.

WHEREAS, the Guadalupe Police Department has applied for and was awarded a State of California – Office of Traffic Safety – Selective Enforcement Program (STEP) Grant for DUI equipment, supplies, training, and community education, and WHEREAS, the STEP Grant is for a total of $57,000.00 funding for the grant to purchase specified DUI training, enforcement, and equipment.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. That the City Council accepts the STEP grant in the amount of $57,000.00 for DUI training, enforcement, and equipment; and
SECTION 2. That the City Council authorizes the Director of Public Safety to execute the agreement between the City and the State of California, Office of Traffic Safety; and
SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED AND ADOPTED at a regular meeting on the 26th day of November 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being C.C. Resolution No. 2024-67, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held November 26, 2024, and that same was approved and adopted.

ATTACHMENT 1
ATTEST:
______________________________ ____________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
ATTACHMENT 2

Page 1 of 2 ends

Agenda Item No. 7G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of November 26, 2024
_______________________________ _________________________________ Prepared by: Approved by:

Janice Davis , Finance Director Todd Bodem, City Administrator SUBJECT: 2023-2024 Cost Allocation Plan
RECOMMENDATION:

That the City Council adopt Resolution No. 2024-68 approving the fiscal year 2023-2024 Cost Allocation Plan.

DISCUSSION:

The purpose of the City’s Cost Allocation Plan is to identify the total cost of providing specific City services. The total costs include direct and indirect costs. Please see the introductory pages of Attachment 2 for further details as to how indirect costs are allocated.

The goal of the Cost Allocation Plan is to provide a reasonable allocation of indirect costs in an equitable and consistent manner. A Cost Allocation Plan assists in identifying the total costs for the delivery of services both internally and externally. The plan is used for several purposes including:
• Grant Administration - Under federal cost accounting policies (Circular A-87), it is permissible to include indirect costs in accounting for grant programs. By establishing indirect cost rates, the cost allocation plan can be used in recovering the total costs (direct and indirect) associated with implementing grant programs.
• Reimbursement Transfers - The Cost Allocation Plan identifies the costs incurred by the General Fund in providing administrative support services to the City's other funds such as enterprise operations and special revenue funds.
• General Fund User Charges - Similar to ensuring that enterprise fund revenues fully recover their costs, the Cost Allocation Plan can also be used in determining appropriate user fees for General Fund services, such as planning applications, building permits and recreation activities, in ensuring that full cost of services are considered in setting rates.

Janice Davis

Page 2 of 2 ends

• Labor Rates - In preparing the Budget, the City has developed full compensation costs for each of its regular employees. Along with accounting for paid leave (such as vacation, sick and holidays), “full cost” hourly labor rates can be developed that appropriately include indirect costs. • Contracting-Out for Services - By identifying total costs, the cost allocation plan can also be helpful in analyzing the costs of contracting for services versus performing services in-house.

It should be noted that the City has used the same methodology for developing the Cost Allocation Plan every fiscal year dating back to FY2014-2015. The Plan’s methodology is based on the adopted budget and must therefore be updated with the approval of a new budget every fiscal year.

FISCAL IMPACT:

The overall indirect cost rate decreased from 18.5 percent in the prior year to 12.8 percent in 2023-2024.

The Cost Allocation Plan is used for General Fund Reimbursement Transfers in the City’s annual budget document. The FY 2023-24 budget included transfers to the General Fund totaling $1,298,240. This amount was partly a preliminary figure until the preparation of this Cost Allocation Plan. As reflected on Table 7 (page 24), total transfers to the General Fund per the 2023-2024 Cost Allocation Plan total $1,145,406, which results in an decrease in funds of ($152,834) to the General Fund. Staff will provide this change to the transfers into the General Fund at the mid-year budget review in January. A budget amendment and Resolution will be presented at that time, with other budget amendments if necessary.

ATTACHMENTS:

1. Resolution No. 2024-68

2. FY 2023-2024 Cost Allocation Plan
RESOLUTION NO. 2024-68

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, ADOPTING THE COST ALLOCATION PLAN FOR FISCAL YEAR 2023-2024
WHEREAS, City Staff has prepared a Cost Allocation Plan for fiscal year 2023-2024; and WHEREAS, the purpose of the City’s Cost Allocation Plan is to identify the total cost of providing specific City services, which includes direct and indirect costs; and WHEREAS, the goal of the Cost Allocation Plan is to reasonably allocate indirect costs by determining an indirect cost rate; and
WHEREAS, the indirect cost rate has been determined in a fair, convenient and consistent manner under this Cost Allocation Plan for fiscal year 2023-2024.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. That the attached Cost Allocation Plan for fiscal year 2023-2024 is hereby approved and adopted.

SECTION 2. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting on the 26th of November 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-68 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held November 26, 2024, and that same was approved and adopted.

ATTEST:
_____________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
ATTACHMENT 1
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney

COST ALLOCATION PLAN
Fiscal Year 2023‐24
City of Guadalupe
ATTACHMENT 2

TABLE OF CONTENTS
INTRODUCTIONOverview: Purpose of the Cost Allocation Plan 1 Determining Direct and Indirect Costs 1
Allocating Indirect Costs 2
Uses of the Cost Allocation Plan 3Plan Preparation 3Summary 3INDIRECT COST ALLOCATIONS Summary SchedulesSummary of Direct and Indirect Costs (Table 1) 4Excluded Costs and Other Adjustments (Table 2) 5 Basis of Indirect Cost Allocations (Table 3) 6
Indirect Program Costs
City Administration Program Costs (Table 4.1) 7
Finance Program Costs (Table 4.2) 8
Summary of Indirect Cost Allocations
Summary by Fund Type (Table 5.1) 9
General Fund (Table 5.2) 10
Special Revenue Funds (Table 5.3) 11
Enterprise Funds (Table 5.4) 12
Indirect Cost Allocations
City Council (Table 6.1) 13
Administration (Table 6.2)
General Administration 14
Program Supervision 15
Human Resources 16
City Attorney (Table 6.3) 17Finance (Table 6.4)
General Finance & Accounting 18Payroll 19
Utility Billing 20
Business License Tax 21
Building Maintenance (Table 6.5) 22City Hall Use Allowance (Table 6.6) 23

GENERAL FUND REIMBURSEMENTS
General Fund Reimbursement Transfers By Fund (Table 7) 24

ALLOCATION BASES
Full Time Staffing (Table 8.1) 25
Assigned Space (Table 8.2) 26

INTRODUCTION
- 1 -
OVERVIEWPurpose of the PlanThe purpose of the City’s Cost Allocation Plan is to identify the total costs of providing specific City services. Why is a separate cost accounting analysis required to do this? Because in almost all organizations—whether in the private or the public sector—the cost of producing goods or delivering services can be classified into two basic categories: direct and indirect costs.“Direct costs” by their nature are usually easy to identify and relate to a specific service. However, this is not the case for “indirect costs.” As such, if we want to know the “total cost” of providing a specific service, then we need to develop an approach—a plan—for reasonably allocating indirect costs to direct cost programs.

What Are Direct and Indirect Costs?
Direct costs are those that can be specifically identified with a particular cost objective, such as street maintenance, police protection and water service. Indirect costs are not readily identifiable with a direct operating program, but rather, are incurred for a joint purpose that benefits more than one cost objective.

Common examples of indirect costs include accounting, legal services, human resources and building maintenance. Although indirect costs are generally not readily identifiable with direct cost programs, their cost should be included if we want to know the total cost of delivering specific services.Budgeting and Accounting for Indirect Costs
Theoretically, all indirect costs could be directly charged to specific cost objectives; however, practical difficulties generally preclude such an approach for organizational and accounting reasons. As such, almost all organizations in both the private and public sector separately budget and account for direct and indirect costs at some level depending on their financial reporting needs and the level of sophistication and complexity of their operations.

Distributing Indirect Costs
However, in order to determine the total cost of delivering specific services, some methodology for determining and distributing indirect costs must be developed, and that is the purpose of cost allocation plans: to identify indirect costs and to allocate them to benefiting direct costprograms in a logical, consistent and reasonable manner.

Plan Goal: Reasonable Allocation of Costs. It is important to stress that the goal of the Cost Allocation Plan is a reasonable allocation of indirectcosts, not a “perfect” one. By their very nature, indirect costs are difficult to link with direct costs. As such, in developing an allocation approach, it is important to keep this goal in mind balancing the cost and of effort of complicated allocation methods with the likely benefits from the end results.DETERMINING DIRECT AND INDIRECT COSTS
The first step in preparing the City's Cost Allocation Plan is determining direct and indirect costs. Program costs that primarily provide service to the public are identified as direct costs, whereas the cost of programs that primarily provide services to the organization are identified as indirectcosts.Additionally, use allowance costs for City Hall have also been developed. In accordance with generally accepted accounting principles, only operating costs are considered in preparing the cost allocation plan. As such, capital outlay, debt service, interfund transfers and “pass‐through” costs (such as

INTRODUCTION
- 2 -
solid waste billing for the Valley Refuse and Garbage Company) are excluded from the calculations.

ALLOCATING INDIRECT COSTS
For general purposes, the City‐wide indirect cost rate can be used as thebasis for allocating indirect costs. The indirect cost rate is simply the ratio between indirect and direct costs, which can be easily computed for the City as a whole once the direct and indirect cost base has been determined.

Citywide Indirect Cost Rate
Provided in Table 1 (page 4) is a summary of direct and indirect costs for the City of Guadalupe based on the approved 2022‐2023 Budget, along with the resulting citywide indirect cost rate. By applying the overall indirect cost rate to any specific direct cost program, the total cost of the program can be determined. For example, with an overall indirect cost rate of 18.5%, the total cost for a direct program of $100,000 in Guadalupe would be $118,500 with this approach.Bases of Allocation This method of cost allocation assumes that all indirect costs are incurred proportionately to the direct cost of the program. However, this may not be a reasonable assumption in all cases, as the benefit received from certain types of support service programs may be more closely related to another indicator of activity than cost.For example, if a program service is primarily delivered through contract and does not have any City staffing directly associated with it, distributing payroll preparation and Human Resources costs to it may result in an inequitable allocation of costs. Because of this, the City’s Cost Allocation Plan establishes separate bases of allocation for each major indirect cost category. With this approach, indirect costs can be allocated to each direct cost program in a fair, convenient, and most importantly, consistent manner. Provided in Table 3 (page 6) is a summary of the primary methods of allocation used in distributing indirect costs to direct cost programs.

Some of these costs lend themselves to an easily justified, rationalapproach of distribution. For example, payroll and human resources costs are related to the number of employees serviced. Other costs may appear to be arbitrarily distributed; however, the allocation bases are consistent with generally accepted accounting principles, and recognize the concept that the cost of developing the information necessary to perform the cost allocations should not exceed the benefits likely to be gained.

Summary of Indirect Cost Allocations
A summary of the indirect cost allocations is provided in Tables 5.1 through

5.4 (pages 9 through 12), followed by the detailed allocations for each specific indirect cost program (Tables 6.1 through 6.6, pages 13 to 23).

Simple Method of Allocating Costs
In performing the cost allocations, all indirect costs have been allocated only to direct cost programs rather than using a more complex sequential allocation system. Although there are some conceptual difficulties withthis approach, since all indirect costs are ultimately allocated to direct programs, the difference in the end result is insignificant. However, the cost of preparation, review and audit is significantly reduced; and how indirect costs are allocated is much more transparent.

For example, the cost of general administration by the City Administrator’s office is allocated solely to direct cost programs based on their operating budget. However, as the general administration program also benefits the other indirect cost programs such as human resources, finance and building maintenance, the cost allocations could appear to be distorted since noallocations are made to them. Similarly, payroll preparation also benefitsthe general administration program (in fact, it also benefits itself).

INTRODUCTION
- 3 -
USES OF THE COST ALLOCATION PLANBy identifying total program costs, the Cost Allocation Plan can be used as an analytical tool in many financial decision‐making situations, including:
 Grant Administration. Under federal cost accounting policies (Circular A‐87), it is permissible to include indirect costs in accounting for grant programs. By establishing indirect cost rates, the cost allocation plan can be used in recovering the total costs (direct and indirect) associated with implementing grant programs.
 Reimbursement Transfers. The Cost Allocation Plan identifies the costs incurred by the General Fund in providing administrative support services to the City's other funds such as enterprise operations and special revenue funds.
o For example, although the City's administrative, legal services, finance, human resources and building
maintenance programs are budgeted and accounted for inthe General Fund, these programs provide support services to other City funds. The Cost Allocation Plan provides a clear methodology for determining this level of support in for the reimbursement of these costs. Recommended
reimbursement transfers based on the Cost Allocation Plan compared with budget estimates are provided are
provided in Table 7 (page 24).
 General Fund User Charges. Similar to ensuring that enterprise fund revenues fully recover their costs, the Cost Allocation Plan can also be used in determining appropriate user fees for General Fund services, such as planning applications, building permits and recreation activities, in ensuring that full cost of services are considered in setting rates.
 Labor Rates. In preparing the Budget, the City has developed full compensation costs for each of its regular employees. Along with accounting for paid leave (such as vacation, sick and holidays), “full cost” hourly labor rates can be developed that appropriately include indirect costs.
 Contracting‐Out for Services. By identifying total costs, the cost allocation plan can also be helpful in analyzing the costs of contracting for services versus performing services in‐house.

PLAN PREPARATION
In a true cost accounting system, indirect costs would be computed and allocated on an ongoing basis throughout the fiscal year based on actual costs. However, frequent updating in municipal finance would not serve any specific purpose—such as unit price control in a manufacturing company—but it would consume significant accounting resources. As such, the City’s Cost Allocation Plan is prepared annually based on the budget adopted by the Council.SUMMARY
The Cost Allocation Plan makes determining total program costs possible byestablishing a reasonable methodology for identifying and allocating indirect costs to direct cost programs. Because of this, the Cost Allocation Plan can be a valuable analytical tool in a number of situations, including allocating organizational resources, performing expense analyses, evaluating the costs of performing services in‐house versus contract, establishing fees designed for full cost recovery, recovering indirect costs associated with grant programs and reimbursing support service costs provided by the General Fund to other funds.

DIRECT AND INDIRECT COST SUMMARY Table 1
General Fund City Council 14,366
Police 01 4200 2,946,414 City Administration 603,490
Fire 01 4220 1,329,123 City Attorney 100,000
Parks & Recreation 01 4300 425,699 Finance 752,100
Permits 01 4405 289,289 Building Maintenance & Non Departmental 100,450 General Street Improvements(01 4451) (77,000)
Special Revenue Funds City Hall Use Allowance 183,400
Street & Roads Funds (20,22,71,83) 469,968
Public Safety Funds (57,42,40,43) 15,000
Lighting and Landscape Maintenance (60, 65, 63) 207,200 Library Fund (28) 17,000
Public Facilities Fund (36) -
Park Development Fund (38) -
CDBG Fund (67) 509,919
City Hall Equip Fund (78) -
Traffic Mitigation (87) -
Capital Facilities Fund (76) 70,000
Enterprise Funds
Water Fund Operating (10) 2,714,899
Wastewater Fund Operating (12) 2,439,317
Solid Waste Fund (15) -
Transit Fund (23) 879,814
TOTAL DIRECT COSTS 12,236,642 TOTAL INDIRECT COSTS 1,753,806

OVERALL INDIRECT COST RATE
Indirect Costs Divided by Direct Costs 14.3%
Under generally accepted accounting principles, capital outlay, debt service, interfund transfers and pass-through payments are usually excluded in calculating indirect cost rates; accordingly, only operating costs (less transfers) are considered in the City's cost allocation plan.

DIRECT COSTS INDIRECT COSTS
- 4 -
SUMMARY OF EXCLUDED COSTS AND OTHER ADJUSTMENTS Table 2 Excluded Costs and Other Reconciling Adjustments Cost Allocation Plan Less Non-Budget Costs: Indirect 1,753,806
City Hall Use Allowance (183,400) Direct 12,236,642
Plus Excluded Costs: Total $13,990,448
General Fund Reimbursement Transfers
Special Revenue Funds
Street & Roads Funds 120,300
Library 17,000 Under generally accepted accounting principles, capital outlay, Public Safety Funds debt service, interfund transfers, and pass-through payments are Enterprise Funds usually excluded in calculating indirect cost rates; accordingly, only Water Fund Operating 338,300 operating costs (less transfers and pass-throughs) are considered in Wastewater Fund Operating 269,900 the City's Cost Allocation Plan.

Transit Fund 75,300
Lighting/Landscape Districts 307,000
CDBG Misc -
Other Transfers
Measure A to Solid Waste -
Capital Outlay - Transfers to CIP fund 89
General Fund (building Improvements) 240,000
General Fund (Financial Actg Software) 73,000
General Fund (PD Electrical Service Upgrade) 100,000
General Fund (Master Plan Parks & Library) 190,000
General Fund (Street Improvements) 77,000 This schedule identifies these excluded costs, and along with other Special Revenue Funds adjustments ("such as non-budgeted" use allowance costs), Street & Roads Funds 1,268,925 reconciles the direct and indirect costs used in the Cost Allocation Park Development Fund - Plan with the adopted budget.

Traffic Mitigation 50,000
Capital Facilities Fund 459,539
Community Facilities Grant (Leroy Park Phase II) 1,700,000 State Parks (Central Park) 4,400,000
Enterprise Funds
Water Operating Fund - Deprc -
Water Capital Fund 785,000
Transit Fund - Deprc. And capital 404,118
Wastewater Operating Fund - Deprc.

Wastewater Capital Fund 2,650,000
Sewer Bond Fund -
Pasadera Lighting & Landscape -
Debt Service
Capital Facilities Fund -
Police & Fire (moved to Capital Facilities Fund) -
Parks & Rec -
Non-Departmental 130,666
Streets -
Transit -
Water Operating Fund 47,616
Wastewater Operating Fund 26,600
Pass-Throughs
2023-24
Total 13,546,864 Total: All City Funds $27,537,312
RECONCILIATION TO 2023-24 BUDGET
- 5 -
BASIS OF INDIRECT COST ALLOCATIONS Table 3

INDIRECT COST PROGRAM BASIS OF ALLOCATION
City Council Operating Budget
City Administration
General Administration Operating Budget
Program Supervision Assigned Program
Human Resources Full-Time Equivalent Staffing
City Attorney Operating Budget
Finance
General Finance Operating Budget
Payroll Full-Time Equivalent Staffing
Utility Billing Water and Wastewater Funds
Business License Tax General Fund Operating Budget
Building Maint/Non Dept Assigned Space/Operating Budget City Hall Use Allowance Assigned Space/Operating Budget - 6 -
CITY ADMINISTRATION PROGRAM COSTS Table 4.1
General Program Human
Administration Supervision Resources Total
Staffing
City Administrator 0.20 0.75 0.05 1.00
Administrative Assistant 0.40 0.55 0.05 1.00
Human Resources Coordinator 1.00 1.00
City Administrator 45,151 169,317 11,288 225,756
Administrative Assistant 58,504 80,443 7,313 146,259
Human Resources Manager - - 123,141 123,141
Total Staffing 103,655 249,760 141,742 495,157
Percent 20.9% 50.4% 28.6% 100.0%
Other Operating Costs 22,865 55,093 31,266 109,223
Total Allocated 126,519 304,853 173,007 604,380
Direct Allocations
Animal Regulation (Police) 35,000
TOTAL $639,380
Percent
Allocated Cost
- 7 -
FINANCE PROGRAM COSTS Table 4.2
General Utility Business
Finance Payroll Billing License Tax Total
Staffing
Finance Director 75.0% 5.0% 15.0% 5.0% 100.0%
Business Manager 10.0% 62.5% 25.0% 2.5% 100.0%
Account Clerk 70.0% 30.0% 100.0%
Account Clerk 5.0% 85.0% 10.0% 100.0%
Account Clerk 5.0% 90.0% 5.0% 100.0%
Account Clerk 5.0% 90.0% 5.0% 100.0%
Finance Director 122,934 8,196 24,587 8,196 163,912
Business Manager 16,931 105,821 42,328 4,233 169,314
Account Clerk 77,526 - 33,225 - 110,751
Account Clerk 6,606 - 112,310 13,213 132,130
Account Clerk 3,738 - 67,278 3,738 74,753
Account Clerk 3,615 - 65,066 3,615 72,296
Total Staffing 231,400 114,000 344,800 33,000 723,200
Percent 32.0% 15.8% 47.7% 4.6% 100.0%
Other Operating Costs 9,300 4,500 13,800 1,300 28,900
TOTAL $240,700 $118,500 $358,600 $34,300 $752,011
Allocated Cost
Percent
- 8 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.1
Special
General Revenue Enterprise
Fund Funds Funds Total
City Council 5,822 1,504 7,040 14,366
City Administration
General Administration 51,276 13,245 61,998 126,519
Program Supervision 85,359 67,068 152,426 304,853
Human Resources 128,532 8,183 35,402 172,118
City Attorney 40,528 10,469 49,003 100,000
Finance
General Finance 97,552 25,198 117,950 240,700
Payroll 88,492 5,634 24,374 118,500
Utility Billing 358,600 358,600
Business License Tax 34,300 34,300
Building Maintenance/Non Dept 86,197 4,143 10,110 100,450 City Hall Use Allowance 143,462 11,608 28,330 183,400
TOTAL INDIRECT COSTS $761,522 $147,052 $845,232 $1,753,806 Total Direct Costs 4,990,525 1,289,087 6,034,030 12,313,642 Total Costs $5,752,047 $1,436,139 $6,879,262 $14,067,448 Indirect Cost Rate 15.3% 11.4% 14.0% 14.2%

DIRECT COST PROGRAM SUMMARY
- 9 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.2
Parks &
Police Fire Recreation Permits Total
City Council 3,438 1,551 497 338 5,822
City Administration
General Administration 30,274 13,656 4,374 2,972 51,276 Program Supervision 50,243 9,146 15,243 45,728 120,359
Human Resources 72,272 34,468 12,898 8,895 128,532
City Attorney 23,928 10,794 3,457 2,349 40,528
Finance
General Finance 57,595 25,981 8,321 5,655 97,552
Payroll 49,758 23,731 8,880 6,124 88,492
Utility Billing
Business License Tax 20,251 9,135 2,926 1,988 34,300
Building Maintenance & Non Departmental 15,957 8,276 22,059 4,905 51,197 City Hall Use Allowance 44,715 23,189 61,813 13,745 143,462 TOTAL INDIRECT COSTS $368,429 $159,926 $140,467 $92,700 $761,522 Total Direct Costs 2,946,414 1,329,123 425,699 289,289 4,990,525 Total Costs $3,314,843 $1,489,049 $566,166 $381,989 $5,752,047 Indirect Cost Rate 12.5% 12.0% 33.0% 32.0% 15.3%

GENERAL FUND
- 10 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.3
CDBG & Cap Pub Fac, Library Streets & Public Lighting & Fac Fund & Park Dev Roads Safety Landscape Total
City Council 677 20 548 18 242 1,504
City Administration
General Administration 5,959 175 4,829 154 2,129 13,245 Program Supervision 60,971 6,097 67,068
Human Resources 8,183 8,183
City Attorney 4,710 138 3,817 122 1,683 10,469
Finance
General Finance 11,336 332 9,187 293 4,050 25,198
Payroll 5,634 5,634
Utility Billing
Business License Tax
Building Maintenance 729 21 3,112 19 261 4,143
City Hall Use Allowance 2,044 60 8,721 53 730 11,608
TOTAL INDIRECT COSTS $25,454 $746 $105,002 $658 $15,191 $147,052 Total Direct Costs 579,919 17,000 469,968 15,000 207,200 1,289,087 Total Costs $605,373 $17,746 $574,970 $15,658 $222,391 $1,436,139 Indirect Cost Rate 4.4% 4.4% 22.3% 4.4% 7.3% 11.4%

SPECIAL REVENUE FUNDS
- 11 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.4
Solid Waste Water Wastewater Transit Total
City Council - 3,167 2,846 1,026 7,040
City Administration -
General Administration 27,895 25,063 9,040 61,998
Program Supervision 60,971 60,971 30,485 152,426
Human Resources 17,034 17,034 1,334 35,402
City Attorney 22,048 19,810 7,145 49,003
Finance -
General Finance 53,069 47,682 17,198 117,950
Payroll 11,728 11,728 919 24,374
Utility Billing 122,439 236,161 358,600
Business License Tax -
Building Maintenance 5,936 3,068 1,107 10,110
City Hall Use Allowance 16,633 8,597 3,101 28,330
-
TOTAL INDIRECT COSTS $340,918 $432,959 $71,355 $845,232 Total Direct Costs - 2,714,899 2,439,317 879,814 6,034,030 Total Costs $3,055,817 $2,872,276 $951,169 $6,879,262
Indirect Cost Rate #DIV/0! 12.6% 17.7% 8.1% 14.0%

ENTERPRISE FUNDS
- 12 -
INDIRECT PROGRAM COST ALLOCATION Table 6.1
Indirect Cost Program City Council
Budget $14,366
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 2,946,414 23.9% 3,438
Fire 1,329,123 10.8% 1,551
Parks & Recreation 425,699 3.5% 497
Permits 289,289 2.3% 338
Special Revenue Funds
Street & Roads Funds 469,968 3.8% 548
Public Safety Funds 15,000 0.1% 18
Lighting and Landscape Maintenance 207,200 1.7% 242
Library Fund (28) 17,000 0.1% 20
Public Facilities Fund (36)
Park Development Fund (38)
CDBG Fund (67) 509,919 4.1% 595
City Hall Equip (78)
Capital Facilities Fund (76) 70,000 0.6% 82
Enterprise Funds
Water Fund Operating 2,714,899 22.0% 3,167
Wastewater Fund Operating 2,439,317 19.8% 2,846
Solid Waste Fund
Transit Fund 879,814 7.1% 1,026
Total Direct Cost Programs 12,313,642 100.0% $14,366
- 13 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(a)
Indirect Cost Program City Administration: General Administration Budget $126,519
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 2,946,414 23.9% 30,274
Fire 1,329,123 10.8% 13,656
Parks & Recreation 425,699 3.5% 4,374
Permits 289,289 2.3% 2,972
Special Revenue Funds
Street & Roads Funds 469,968 3.8% 4,829
Public Safety Funds 15,000 0.1% 154
Lighting and Landscape Maintenance 207,200 1.7% 2,129
Library Fund (28) 17,000 0.1% 175
Public Facilities Fund (36)
Park Development Fund (38)
CDBG Fund (67) 509,919 4.1% 5,239
City Hall Equip (78)
Capital Facilities Fund (76) 70,000 0.6% 719
Enterprise Funds
Water Fund Operating 2,714,899 22.0% 27,895
Wastewater Fund Operating 2,439,317 19.8% 25,063
Solid Waste Fund
Transit Fund 879,814 7.1% 9,040
Total Direct Cost Programs 12,313,642 100.0% $126,519
- 14 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(b)
Indirect Cost Program City Administration: Program Supervision Budget 339,853
Base of Allocation Assigned Program
Percent Cost Animal Staff
Direct Cost Program of Total Allocation Regulation Planner Total General Fund
Police 5 5% 15,243 35,000 50,243
Fire 3 3% 9,146 9,146
Parks & Recreation 5 5% 15,243 15,243
Permits (includes Planning) 15 15% 45,728 45,728
Special Revenue Funds
Street & Roads Funds 20 20% 60,971 60,971
Public Safety Funds
Lighting and Landscape Maintenance 2 2% 6,097 6,097
Enterprise Funds
Water Fund Operating 20 20% 60,971 60,971
Wastewater Fund Operating 20 20% 60,971 60,971
Solid Waste Fund
Transit Fund 10 10% 30,485 30,485
100.0
Total Direct Cost Programs 100% $304,853 $35,000 $339,853 - 15 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(c)
Indirect Cost Program City Administration: Human Resources Budget $173,007
Base of Allocation Full-Time Equivalent Employees
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 16.25 41.8% 72,272
Fire 7.75 19.9% 34,468
Parks & Recreation 2.90 7.5% 12,898
Permits 2.00 5.1% 8,895
Special Revenue Funds
Street & Roads Funds 1.84 4.7% 8,183
Public Safety Funds - - -
Lighting and Landscape Maintenance 0.20 0.01 900.00
Enterprise Funds
Water Fund Operating 3.83 9.8% 17,034
Wastewater Fund Operating 3.83 9.8% 17,034
Solid Waste Fund
Transit Fund 0.30 0.8% 1,334
Total Direct Cost Programs 38.90 100.0% $173,018
- 16 -
INDIRECT PROGRAM COST ALLOCATION Table 6.3
Indirect Cost Program City Attorney
Budget $100,000
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 2,946,414 23.9% 23,928
Fire 1,329,123 10.8% 10,794
Parks & Recreation 425,699 3.5% 3,457
Permits 289,289 2.3% 2,349
Special Revenue Funds
Street & Roads Funds 469,968 3.8% 3,817
Public Safety Funds 15,000 0.1% 122
Lighting and Landscape Maintenance 207,200 1.7% 1,683
Library Fund (28) 17,000 0.1% 138
Public Facilities Fund (36)
Park Development Fund (38)
CDBG Fund (67) 509,919 4.1% 4,141
City Hall equip (78)
Capital Facilities Fund (76) 70,000 0.6% 568
Enterprise Funds
Water Fund Operating 2,714,899 22.0% 22,048
Wastewater Fund Operating 2,439,317 19.8% 19,810
Solid Waste Fund
Transit Fund 879,814 7.1% 7,145
Total Direct Cost Programs 12,313,642 100.0% $100,000
- 17 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(a)
Indirect Cost Program Finance: General Finance
Budget $240,700
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 2,946,414 23.9% 57,595
Fire 1,329,123 10.8% 25,981
Parks & Recreation 425,699 3.5% 8,321
Permits 289,289 2.3% 5,655
Special Revenue Funds
Street & Roads Funds 469,968 3.8% 9,187
Public Safety Funds 15,000 0.1% 293
Lighting and Landscape Maintenance 207,200 1.7% 4,050
Library Fund (28) 17,000 0.1% 332
Public Facilities Fund (36)
Park Development Fund (38)
CDBG Fund (67) 509,919 4.1% 9,968
City Hall Equip (78)
Capital Facilities Fund (76) 70,000 0.6% 1,368
Enterprise Funds
Water Fund Operating 2,714,899 22.0% 53,069
Wastewater Fund Operating 2,439,317 19.8% 47,682
Solid Waste fund
Transit Fund 879,814 7.1% 17,198
Total Direct Cost Programs 12,313,642 100.0% $240,700
- 18 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(b)
Indirect Cost Program Finance: Payroll
Budget $118,500
Base of Allocation Full-Time Equivalent Staffing
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 16.25 42.0% 49,758
Fire 7.75 20.0% 23,731
Parks & Recreation 2.90 7.5% 8,880
Permits 2.00 5.2% 6,124
Special Revenue Funds
Street & Roads Funds 1.84 4.8% 5,634
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 3.83 9.9% 11,728
Wastewater Fund Operating 3.83 9.9% 11,728
Transit Fund 0.30 0.8% 919
Total Direct Cost Programs 38.70 100.0% $118,500
- 19 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(c)
Indirect Cost Program Finance: Utility Billing
Budget $358,600
Base of Allocation Water and Wastewater
Percent Cost
Direct Cost Program of Total Allocation
General Fund
Police
Fire
Parks & Recreation
Permits
Special Revenue Funds
Street & Roads Funds
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 34.1% 122,439
Wastewater Fund Operating 65.9% 236,161
Transit Fund
Total Direct Cost Programs 100.0% $358,600
- 20 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(d)
Indirect Cost Program Finance: Business License Tax
Budget $34,300
Base of Allocation General Fund Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 2,946,414 59.0% 20,251
Fire 1,329,123 26.6% 9,135
Parks & Recreation 425,699 8.5% 2,926
Permits 289,289 5.8% 1,988
Special Revenue Funds
Street & Roads Funds
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating
Wastewater Fund Operating
Transit Fund
Total Direct Cost Programs 4,990,525 100.0% $34,300
- 21 -
INDIRECT PROGRAM COST ALLOCATION Table 6.5
Indirect Cost Program Building Maintenance & Non Departmental Direct Indirect Total Budget 65,450 $49,964 $15,486 $65,450
Base of Allocation Assigned Space/Operating Budget 12,960 4,017 16,977 Total
Base of Percent Cost Base of Percent Operating Cost
Direct Cost Program Allocation of Total Allocation Allocation of Total Allocation Allocation General Fund
Police 3,178 24.5% 12,252 2,946,414 23.9% 3,706 15,957
Fire 1,713 13.2% 6,604 1,329,123 10.8% 1,672 8,276
Parks & Recreation 5,583 43.1% 21,524 425,699 3.5% 535 22,059 Permits 1,178 9.1% 4,541 289,289 2.3% 364 4,905
Special Revenue Funds -
Street & Roads Funds 654 5.0% 2,521 469,968 3.8% 591 3,112 Public Safety Funds - 15,000 0.1% 19 19
Lighting and Landscape Maintenance 207,200 1.7% 261 261 Library Fund (28) 17,000 0.1% 21 21
Public Facilities Fund (36) -
Park Development Fund (38) -
CDBG Fund (67) 509,919 4.1% 641 641
City Hall Equip (78) -
Capital Facilities Fund (76) 70,000 0.6% 88 88
Enterprise Funds -
Water Fund Operating 654 5.0% 2,521 2,714,899 22.0% 3,414 5,936 Wastewater Fund Operating - 2,439,317 19.8% 3,068 3,068 Solid Waste Fund -
Transit Fund - 879,814 7.1% 1,107 1,107
Total Direct Cost Programs 12,960 100.0% $49,964 12,313,642 100.0% $15,486 $65,450 Direct Cost Programs Indirect Cost Programs
- 22 -
INDIRECT PROGRAM COST ALLOCATION Table 6.6
Indirect Cost Program City Hall Use Allowance Direct Indirect Total Budget $183,400 $140,005 $43,395 $183,400
Base of Allocation Assigned Space/Operating Budget 12,960 4,017 16,977 Total
Base of Percent Cost Base of Percent Operating Cost
Direct Cost Program Allocation of Total Allocation Allocation of Total Allocation Allocation General Fund
Police 3,178 24.5% 34,331 2,946,414 23.9% 10,384 44,715 Fire 1,713 13.2% 18,505 1,329,123 10.8% 4,684 23,189
Parks & Recreation 5,583 43.1% 60,312 425,699 3.5% 1,500 61,813 Permits 1,178 9.1% 12,726 289,289 2.3% 1,019 13,745
Special Revenue Funds
Street & Roads Funds 654 5.0% 7,065 469,968 3.8% 1,656 8,721 Public Safety Funds 15,000 0.1% 53 53
Lighting and Landscape Maintenance 207,200 1.7% 730 730 Library Fund (28) 17,000 0.1% 60 60
Public Facilities Fund (36) -
Park Development Fund (38) -
CDBG Fund (67) 509,919 4.1% 1,797 1,797
City Hall Equip (78) -
Capital Facilities Fund (76) 70,000 0.6% 247 247
Enterprise Funds
Water Fund Operating 654 5.0% 7,065 2,714,899 22.0% 9,568 16,633 Wastewater Fund Operating 2,439,317 19.8% 8,597 8,597
Solid Waste Fund -
Transit Fund 879,814 7.1% 3,101 3,101
Total Direct Cost Programs 12,960 100.0% $140,005 12,313,642 100.0% $43,395 $183,400 Rental rates are conservatively based on a market rental rate of 87.5 cents per month per square feet based on three factors:

1. A recent appraisal for Successor Agency property shows market rents in the City ranging from 60 cents to $1.20 per square foot per month for commercial uses. 87.5 cents is slightly below the middle of this range.

2. Commercial space is currently on the market for $1.00 per square foot per month.

3. This market rate use allowance is made even more conservative based its application to “net” square footage (net of circulation, bathrooms, storage and other common areas), whereas commercial rates are typically based on “gross area.” Direct Cost Programs Indirect Cost Programs
- 23 -
GENERAL FUND REIMBURSEMENT TRANSFERS Table 7
2023-24
Per Cost
Per Estimate Allocation Imposed
Table 2 Plan Limitation* Variance Use
Special Revenue Funds
Street & Roads Funds 120,300 105,000 (15,300) 105,000
- -
Lighting and Landscape Maintenance 307,000 15,200 (291,800) 15,200 CDBG - 22,381 24,500 46,881 24,500
City Hall Equip - -
Library Fund 746 746 746
Enterprise Funds - -
Water Fund Operating 338,300 340,900 2,600 340,900
Wastewater Fund Operating 269,900 433,000 163,100 433,000 Transit Fund 75,300 71,400 (3,900) 71,400
Successor Agency per 23-24 ROPS 192,424 192,400 (24) 192,400 Total $1,303,224 $1,181,027 $24,500 ($97,697) $1,183,146 * Not currently allowed by funding sources need approval by the Department of Transportation - 24 -
ALLOCATION BASES: FULL-TIME STAFFING Table 8.1
General Fund City Council -
Police 16.25 Administration 3.00
Fire 7.75 City Attorney -
Parks & Recreation 2.90 Finance 6.00
Permits 2.00 Building Maintenance 1.10
Special Revenue Funds City Hall Use Allowance -
Street & Roads Funds 1.84
Public Safety Funds -
Lighting and Landscape Maintenance 0.20
Enterprise Funds
Water Fund Operating 3.83
Wastewater Fund Operating 3.83
Transit Fund 0.30
TOTAL DIRECT COST PROGRAMS 38.90 TOTAL INDIRECT COST PROGRAMS 10.10 TOTAL 49.00

DIRECT COST PROGRAMS INDIRECT COST PROGRAMS
- 25 -
ALLOCATION BASES: ASSIGNED SPACE Table 8.2
General Fund City Council 1,523
Police 3,178 Administration 1,377
Fire 1,713 City Attorney -
Parks & Recreation 5,583 Finance 1,117
Permits 1,178 Building Maintenance -
Special Revenue Funds
Street & Roads Funds 654
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 654
Wastewater Fund Operating
Transit Fund
TOTAL DIRECT COST PROGRAMS 12,960 TOTAL INDIRECT COST PROGRAMS 4,017 Cost* @ $0.90 per square foot per month ** $140,000 $43,400 Total Cost $183,400 Total Sq Ft 16,977
Direct Indirect
Percent of Total Square Feet 76.3% 23.7%

DIRECT COST PROGRAMS INDIRECT COST PROGRAMS
- 26 -

Page 1 of 2 ends

Agenda Item No. 7H

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of November 26, 2024
_______________________________ _________________________________ Prepared by: Approved by:

Janice Davis , Finance Director Todd Bodem, City Administrator SUBJECT: 2024-2025 Cost Allocation Plan
RECOMMENDATION:

That the City Council adopt Resolution No. 2024-69 approving the fiscal year 2024-2025 Cost Allocation Plan.

DISCUSSION:

The purpose of the City’s Cost Allocation Plan is to identify the total cost of providing specific City services. The total costs include direct and indirect costs. Please see the introductory pages of Attachment 2 for further details as to how indirect costs are allocated.

The goal of the Cost Allocation Plan is to provide a reasonable allocation of indirect costs in an equitable and consistent manner. A Cost Allocation Plan assists in identifying the total costs for the delivery of services both internally and externally. The plan is used for several purposes including:
• Grant Administration - Under federal cost accounting policies (Circular A-87), it is permissible to include indirect costs in accounting for grant programs. By establishing indirect cost rates, the cost allocation plan can be used in recovering the total costs (direct and indirect) associated with implementing grant programs.
• Reimbursement Transfers - The Cost Allocation Plan identifies the costs incurred by the General Fund in providing administrative support services to the City's other funds such as enterprise operations and special revenue funds.
• General Fund User Charges - Similar to ensuring that enterprise fund revenues fully recover their costs, the Cost Allocation Plan can also be used in determining appropriate user fees for General Fund services, such as planning applications, building permits and recreation activities, in ensuring that full cost of services are considered in setting rates.

Janice Davis

Page 2 of 2 ends

• Labor Rates - In preparing the Budget, the City has developed full compensation costs for each of its regular employees. Along with accounting for paid leave (such as vacation, sick and holidays), “full cost” hourly labor rates can be developed that appropriately include indirect costs. • Contracting-Out for Services - By identifying total costs, the cost allocation plan can also be helpful in analyzing the costs of contracting for services versus performing services in-house.

It should be noted that the City has used the same methodology for developing the Cost Allocation Plan every fiscal year dating back to FY2014-2015. The Plan’s methodology is based on the adopted budget and must therefore be updated with the approval of a new budget every fiscal year.

FISCAL IMPACT:

The overall indirect cost rate increased from 14.3 percent in the prior year to 21.3 percent in 2024-2025.

The Cost Allocation Plan is used for General Fund Reimbursement Transfers in the City’s annual budget document. The current fiscal year’s budget includes transfers to the General Fund totaling $1,571,340.

This amount was a preliminary figure until the preparation of this Cost Allocation Plan. As reflected on Table 7 (page 24), total transfers to the General Fund per the 2024-2025 Cost Allocation Plan total $2,034,613, which results in an increase in funds of $463,273 to the General Fund.

ATTACHMENTS:

1. Resolution No. 2024-69

2. FY 2024-2025 Cost Allocation Plan
RESOLUTION NO. 2024-69

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, ADOPTING THE COST ALLOCATION PLAN FOR FISCAL YEAR 2024-2025
WHEREAS, City Staff has prepared a Cost Allocation Plan for fiscal year 2024-2025; and WHEREAS, the purpose of the City’s Cost Allocation Plan is to identify the total cost of providing specific City services, which includes direct and indirect costs; and WHEREAS, the goal of the Cost Allocation Plan is to reasonably allocate indirect costs by determining an indirect cost rate; and
WHEREAS, the indirect cost rate has been determined in a fair, convenient and consistent manner under this Cost Allocation Plan for fiscal year 2024-2025.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. That the attached Cost Allocation Plan for fiscal year 2024-2025 is hereby approved and adopted.

SECTION 2. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED AND ADOPTED at a regular meeting on the 26th of November 2024 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Amelia M. Villegas, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2024-69 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held November 26, 2024, and that same was approved and adopted.

ATTEST:
_____________________________ ________________________________ Amelia M. Villegas, City Clerk Ariston Julian, Mayor
ATTACHMENT 1
APPROVED AS TO FORM:
_________________________________
Phillip F. Sinco, City Attorney

COST ALLOCATION PLAN
Fiscal Year 2024‐25
City of Guadalupe
ATTACHMENT 2

TABLE OF CONTENTS
INTRODUCTIONOverview: Purpose of the Cost Allocation Plan 1 Determining Direct and Indirect Costs 1
Allocating Indirect Costs 2
Uses of the Cost Allocation Plan 3Plan Preparation 3Summary 3INDIRECT COST ALLOCATIONS Summary SchedulesSummary of Direct and Indirect Costs (Table 1) 4Excluded Costs and Other Adjustments (Table 2) 5 Basis of Indirect Cost Allocations (Table 3) 6
Indirect Program Costs
City Administration Program Costs (Table 4.1) 7
Finance Program Costs (Table 4.2) 8
Summary of Indirect Cost Allocations
Summary by Fund Type (Table 5.1) 9
General Fund (Table 5.2) 10
Special Revenue Funds (Table 5.3) 11
Enterprise Funds (Table 5.4) 12
Indirect Cost Allocations
City Council (Table 6.1) 13
Administration (Table 6.2)
General Administration 14
Program Supervision 15
Human Resources 16
City Attorney (Table 6.3) 17Finance (Table 6.4)
General Finance & Accounting 18Payroll 19
Utility Billing 20
Business License Tax 21
Building Maintenance (Table 6.5) 22City Hall Use Allowance (Table 6.6) 23

GENERAL FUND REIMBURSEMENTS
General Fund Reimbursement Transfers By Fund (Table 7) 24

ALLOCATION BASES
Full Time Staffing (Table 8.1) 25
Assigned Space (Table 8.2) 26

INTRODUCTION
- 1 -
OVERVIEWPurpose of the PlanThe purpose of the City’s Cost Allocation Plan is to identify the total costs of providing specific City services. Why is a separate cost accounting analysis required to do this? Because in almost all organizations—whether in the private or the public sector—the cost of producing goods or delivering services can be classified into two basic categories: direct and indirect costs.
“Direct costs” by their nature are usually easy to identify and relate to a specific service. However, this is not the case for “indirect costs.” As such, if we want to know the “total cost” of providing a specific service, then we need to develop an approach—a plan—for reasonably allocating indirect costs to direct cost programs.

What Are Direct and Indirect Costs?
Direct costs are those that can be specifically identified with a particular cost objective, such as street maintenance, police protection and water service. Indirect costs are not readily identifiable with a direct operating program, but rather, are incurred for a joint purpose that benefits more than one cost objective.

Common examples of indirect costs include accounting, legal services, human resources and building maintenance. Although indirect costs are generally not readily identifiable with direct cost programs, their cost should be included if we want to know the total cost of delivering specific services.Budgeting and Accounting for Indirect Costs
Theoretically, all indirect costs could be directly charged to specific cost objectives; however, practical difficulties generally preclude such an approach for organizational and accounting reasons. As such, almost all organizations in both the private and public sector separately budget and account for direct and indirect costs at some level depending on their financial reporting needs and the level of sophistication and complexity of their operations.Distributing Indirect Costs
However, in order to determine the total cost of delivering specific services, some methodology for determining and distributing indirect costs must be developed, and that is the purpose of cost allocation plans: to identify indirect costs and to allocate them to benefiting direct costprograms in a logical, consistent and reasonable manner.

Plan Goal: Reasonable Allocation of Costs. It is important to stress that the goal of the Cost Allocation Plan is a reasonable allocation of indirectcosts, not a “perfect” one. By their very nature, indirect costs are difficult to link with direct costs. As such, in developing an allocation approach, it is important to keep this goal in mind balancing the cost and of effort of complicated allocation methods with the likely benefits from the end results.DETERMINING DIRECT AND INDIRECT COSTS
The first step in preparing the City's Cost Allocation Plan is determining direct and indirect costs. Program costs that primarily provide service to the public are identified as direct costs, whereas the cost of programs that primarily provide services to the organization are identified as indirectcosts.Additionally, use allowance costs for City Hall have also been developed. In accordance with generally accepted accounting principles, only operating costs are considered in preparing the cost allocation plan. As such, capital outlay, debt service, interfund transfers and “pass‐through” costs (such as

INTRODUCTION
- 2 -
solid waste billing for the Valley Refuse and Garbage Company) are excluded from the calculations.

ALLOCATING INDIRECT COSTS
For general purposes, the City‐wide indirect cost rate can be used as thebasis for allocating indirect costs. The indirect cost rate is simply the ratio between indirect and direct costs, which can be easily computed for the City as a whole once the direct and indirect cost base has been determined.

Citywide Indirect Cost Rate
Provided in Table 1 (page 4) is a summary of direct and indirect costs for the City of Guadalupe based on the approved 2022‐2023 Budget, along with the resulting citywide indirect cost rate. By applying the overall indirect cost rate to any specific direct cost program, the total cost of the program can be determined. For example, with an overall indirect cost rate of 18.5%, the total cost for a direct program of $100,000 in Guadalupe would be $118,500 with this approach.Bases of Allocation This method of cost allocation assumes that all indirect costs are incurred proportionately to the direct cost of the program. However, this may not be a reasonable assumption in all cases, as the benefit received from certain types of support service programs may be more closely related to another indicator of activity than cost.For example, if a program service is primarily delivered through contract and does not have any City staffing directly associated with it, distributing payroll preparation and Human Resources costs to it may result in an inequitable allocation of costs. Because of this, the City’s Cost Allocation Plan establishes separate bases of allocation for each major indirect cost category. With this approach, indirect costs can be allocated to each direct cost program in a fair, convenient, and most importantly, consistent manner. Provided in Table 3 (page 6) is a summary of the primary methods of allocation used in distributing indirect costs to direct cost programs.

Some of these costs lend themselves to an easily justified, rationalapproach of distribution. For example, payroll and human resources costs are related to the number of employees serviced. Other costs may appear to be arbitrarily distributed; however, the allocation bases are consistent with generally accepted accounting principles, and recognize the concept that the cost of developing the information necessary to perform the cost allocations should not exceed the benefits likely to be gained.

Summary of Indirect Cost Allocations
A summary of the indirect cost allocations is provided in Tables 5.1 through5.4 (pages 9 through 12), followed by the detailed allocations for each specific indirect cost program (Tables 6.1 through 6.6, pages 13 to 23).

Simple Method of Allocating Costs
In performing the cost allocations, all indirect costs have been allocated only to direct cost programs rather than using a more complex sequential allocation system. Although there are some conceptual difficulties withthis approach, since all indirect costs are ultimately allocated to direct programs, the difference in the end result is insignificant. However, the cost of preparation, review and audit is significantly reduced; and how indirect costs are allocated is much more transparent.

For example, the cost of general administration by the City Administrator’s office is allocated solely to direct cost programs based on their operating budget. However, as the general administration program also benefits the other indirect cost programs such as human resources, finance and building maintenance, the cost allocations could appear to be distorted since noallocations are made to them. Similarly, payroll preparation also benefitsthe general administration program (in fact, it also benefits itself).

INTRODUCTION
- 3 -
USES OF THE COST ALLOCATION PLANBy identifying total program costs, the Cost Allocation Plan can be used as an analytical tool in many financial decision‐making situations, including:
 Grant Administration. Under federal cost accounting policies (Circular A‐87), it is permissible to include indirect costs in accounting for grant programs. By establishing indirect cost rates, the cost allocation plan can be used in recovering the total costs (direct and indirect) associated with implementing grant programs.
 Reimbursement Transfers. The Cost Allocation Plan identifies the costs incurred by the General Fund in providing administrative support services to the City's other funds such as enterprise operations and special revenue funds.
o For example, although the City's administrative, legal services, finance, human resources and building
maintenance programs are budgeted and accounted for inthe General Fund, these programs provide support services to other City funds. The Cost Allocation Plan provides a clear methodology for determining this level of support in for the reimbursement of these costs. Recommended
reimbursement transfers based on the Cost Allocation Plan compared with budget estimates are provided are
provided in Table 7 (page 24).
 General Fund User Charges. Similar to ensuring that enterprise fund revenues fully recover their costs, the Cost Allocation Plan can also be used in determining appropriate user fees for General Fund services, such as planning applications, building permits and recreation activities, in ensuring that full cost of services are considered in setting rates.
 Labor Rates. In preparing the Budget, the City has developed full compensation costs for each of its regular employees. Along with accounting for paid leave (such as vacation, sick and holidays), “full cost” hourly labor rates can be developed that appropriately include indirect costs.
 Contracting‐Out for Services. By identifying total costs, the cost allocation plan can also be helpful in analyzing the costs of contracting for services versus performing services in‐house.

PLAN PREPARATION
In a true cost accounting system, indirect costs would be computed and allocated on an ongoing basis throughout the fiscal year based on actual costs. However, frequent updating in municipal finance would not serve any specific purpose—such as unit price control in a manufacturing company—but it would consume significant accounting resources. As such, the City’s Cost Allocation Plan is prepared annually based on the budget adopted by the Council.SUMMARY
The Cost Allocation Plan makes determining total program costs possible byestablishing a reasonable methodology for identifying and allocating indirect costs to direct cost programs. Because of this, the Cost Allocation Plan can be a valuable analytical tool in a number of situations, including allocating organizational resources, performing expense analyses, evaluating the costs of performing services in‐house versus contract, establishing fees designed for full cost recovery, recovering indirect costs associated with grant programs and reimbursing support service costs provided by the General Fund to other funds.

DIRECT AND INDIRECT COST SUMMARY Table 1
General Fund City Council 38,642
Police 01 4200 3,201,578 City Administration 760,123
Fire 01 4220 1,450,615 City Attorney 100,000
Parks & Recreation 01 4300 477,468 Finance 892,800
Permits 01 4405 413,430 Building Maintenance & Non Departmental 2,440,233 General Street Improvements(01 4451) (77,000)
HEMP Cannabis 25,000
Special Revenue Funds City Hall Use Allowance 183,400
Street & Roads Funds (20,22,71,83) 5,410,991
Public Safety Funds (57,42,40,43) 43,000
Lighting and Landscape Maintenance (60, 65, 63) 243,175 Library Fund (28) 22,000
Public Facilities Fund (36) 4,500
Park Development Fund (38) 7,200
CDBG Fund (67) (3,621,908)
City Hall Equip Fund (78) -
Traffic Mitigation (87) -
OB 2019-3Prjct - Royal Theater (79) 10,304,378
Capital Facilities Fund (76) 631,521
Enterprise Funds
Water Fund Operating (10) 2,174,555
Wastewater Fund Operating (12) (869,858)
Solid Waste Fund (15) -
Transit Fund (23) 883,791
TOTAL DIRECT COSTS 20,724,436 TOTAL INDIRECT COSTS 4,415,198

OVERALL INDIRECT COST RATE
Indirect Costs Divided by Direct Costs 21.3%
Under generally accepted accounting principles, capital outlay, debt service, interfund transfers and pass-through payments are usually excluded in calculating indirect cost rates; accordingly, only operating costs (less transfers) are considered in the City's cost allocation plan.

DIRECT COSTS INDIRECT COSTS
- 4 -
SUMMARY OF EXCLUDED COSTS AND OTHER ADJUSTMENTS Table 2 Excluded Costs and Other Reconciling Adjustments Cost Allocation Plan Less Non-Budget Costs: Indirect 4,415,198
City Hall Use Allowance (183,400) Direct 20,724,436
Plus Excluded Costs: Total $25,139,634
General Fund Reimbursement Transfers
Special Revenue Funds
Street & Roads Funds 120,300
Under generally accepted accounting principles, capital outlay, Public Safety Funds debt service, interfund transfers, and pass-through payments are Enterprise Funds usually excluded in calculating indirect cost rates; accordingly, only Water Fund Operating 338,300 operating costs (less transfers and pass-throughs) are considered in Wastewater Fund Operating 269,900 the City's Cost Allocation Plan.

Transit Fund 75,300
Lighting/Landscape Districts 307,000
CDBG Misc -
Other Transfers
Measure A to Solid Waste -
Capital Outlay - Transfers to CIP fund 89
General Fund (building Improvements) 240,000
General Fund (Financial Actg Software) 73,000
General Fund (PD Electrical Service Upgrade) 100,000
General Fund (Master Plan Parks & Library) 190,000
General Fund (Street Improvements) 77,000 This schedule identifies these excluded costs, and along with other Special Revenue Funds adjustments ("such as non-budgeted" use allowance costs), Street & Roads Funds 1,268,925 reconciles the direct and indirect costs used in the Cost Allocation Park Development Fund - Plan with the adopted budget.

Traffic Mitigation 50,000
Capital Facilities Fund 459,539
Community Facilities Grant (Leroy Park Phase II) 1,700,000 State Parks (Central Park) 4,400,000
Enterprise Funds
Water Operating Fund - Deprc -
Water Capital Fund 650,000
Transit Fund - Deprc. And capital 404,118
Wastewater Operating Fund - Deprc. 2,650,000
Wastewater Capital Fund 989,000
CDBG-Sewer Enhancement Prj 3,534,908
Pasadera Lighting & Landscape -
Debt Service
Capital Facilities Fund -
Police & Fire (moved to Capital Facilities Fund) -
Parks & Rec -
Non-Departmental 130,666
Streets -
Transit -
Water Operating Fund 47,616
Wastewater Operating Fund 26,600
Pass-Throughs
2024-25
Total 17,918,772 Total: All City Funds $43,058,406
RECONCILIATION TO 2024-25 BUDGET
- 5 -
BASIS OF INDIRECT COST ALLOCATIONS Table 3

INDIRECT COST PROGRAM BASIS OF ALLOCATION
City Council Operating Budget
City Administration
General Administration Operating Budget
Program Supervision Assigned Program
Human Resources Full-Time Equivalent Staffing
City Attorney Operating Budget
Finance
General Finance Operating Budget
Payroll Full-Time Equivalent Staffing
Utility Billing Water and Wastewater Funds
Business License Tax General Fund Operating Budget
Building Maint/Non Dept Assigned Space/Operating Budget City Hall Use Allowance Assigned Space/Operating Budget - 6 -
CITY ADMINISTRATION PROGRAM COSTS Table 4.1
General Program Human
Administration Supervision Resources Total
Staffing
City Administrator 0.20 0.75 0.05 1.00
Administrative Assistant 0.40 0.55 0.05 1.00
Human Resources Coordinator 1.00 1.00
City Administrator 51,565 193,369 12,891 257,825
Administrative Assistant 64,423 88,582 8,053 161,058
Human Resources Manager - - 232,026 232,026
Total Staffing 115,988 281,951 252,970 650,909
Percent 17.8% 43.3% 38.9% 100.0%
Other Operating Costs 21,041 51,148 45,891 118,080
Total Allocated 137,029 333,099 298,861 768,989
Direct Allocations
Animal Regulation (Police) 73,916
TOTAL $842,905
Percent
Allocated Cost
- 7 -
FINANCE PROGRAM COSTS Table 4.2
General Utility Business
Finance Payroll Billing License Tax Total
Staffing
Finance Director 75.0% 5.0% 15.0% 5.0% 100.0%
Business Manager 10.0% 62.5% 25.0% 2.5% 100.0%
Account Clerk 70.0% 30.0% 100.0%
Account Clerk 5.0% 85.0% 10.0% 100.0%
Account Clerk 5.0% 90.0% 5.0% 100.0%
Account Clerk 5.0% 90.0% 5.0% 100.0%
Finance Director 138,908 9,261 27,782 9,261 185,210
Business Manager 18,048 112,798 45,119 4,512 180,476
Account Clerk 86,714 - 37,163 - 123,877
Account Clerk 6,839 - 116,261 13,678 136,777
Account Clerk 4,638 - 83,480 4,638 92,755
Account Clerk 4,275 - 76,953 4,275 85,504
Total Staffing 259,400 122,100 386,800 36,400 804,700
Percent 32.2% 15.2% 48.1% 4.5% 100.0%
Other Operating Costs 28,500 13,300 42,300 4,000 88,100 TOTAL $287,900 $135,400 $429,100 $40,400 $892,544
Percent
Allocated Cost
- 8 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.1
Special
General Revenue Enterprise
Fund Funds Funds Total
City Council 20,454 10,112 8,076 38,642
City Administration
General Administration 72,533 35,860 28,637 137,029
Program Supervision 93,268 73,282 166,549 333,099
Human Resources 210,200 13,595 66,200 289,995
City Attorney 52,932 26,169 20,898 100,000
Finance
General Finance 152,392 75,342 60,166 287,900
Payroll 98,143 6,347 30,909 135,400
Utility Billing 429,100 429,100
Business License Tax 40,400 40,400
Building Maintenance/Non Dept 1,994,385 237,681 208,168 2,440,233 City Hall Use Allowance 148,845 18,421 16,134 183,400
TOTAL INDIRECT COSTS $2,883,551 $496,809 $1,034,837 $4,415,198 Total Direct Costs 5,543,091 2,740,479 2,188,488 10,472,058 Total Costs $8,426,642 $3,237,288 $3,223,325 $14,887,256 Indirect Cost Rate 52.0% 18.1% 47.3% 42.2%

DIRECT COST PROGRAM SUMMARY
- 9 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.2
Parks &
Police Fire Recreation Permits Total
City Council 11,814 5,353 1,762 1,526 20,454
City Administration
General Administration 41,893 18,982 6,248 5,410 72,533 Program Supervision 90,571 9,993 16,655 49,965 167,184
Human Resources 112,673 50,611 32,140 14,777 210,200
City Attorney 30,573 13,852 4,559 3,948 52,932
Finance
General Finance 88,018 39,881 13,127 11,366 152,392
Payroll 52,608 23,630 15,006 6,899 98,143
Utility Billing
Business License Tax 23,334 10,573 3,480 3,013 40,400
Building Maintenance & Non Departmental 614,139 316,324 803,708 186,299 1,920,469 City Hall Use Allowance 47,598 24,516 62,291 14,439 148,845 TOTAL INDIRECT COSTS $1,113,221 $513,714 $958,975 $297,641 $2,883,551 Total Direct Costs 3,201,578 1,450,615 477,468 413,430 5,543,091 Total Costs $4,314,799 $1,964,329 $1,436,443 $711,071 $8,426,642 Indirect Cost Rate 34.8% 35.4% 200.8% 72.0% 52.0%

GENERAL FUND
- 10 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.3
CDBG & Cap Pub Fac, Library Streets & Public Lighting & Fac Fund & Park Dev Roads Safety Landscape Total
City Council (11,035) 124 19,967 159 897 10,112
City Administration
General Administration (39,130) 441 70,804 563 3,182 35,860 Program Supervision 66,620 6,662 73,282
Human Resources 13,595 13,595
City Attorney (28,556) 322 51,671 411 2,322 26,169
Finance
General Finance (82,212) 926 148,760 1,182 6,685 75,342 Payroll 6,347 6,347
Utility Billing
Business License Tax
Building Maintenance (159,886) 1,802 380,464 2,299 13,002 237,681 City Hall Use Allowance (12,392) 140 29,488 178 1,008 18,421 TOTAL INDIRECT COSTS ($333,210) $3,755 $787,715 $4,791 $33,758 $496,809 Total Direct Costs (2,990,387) 33,700 5,410,991 43,000 243,175 2,740,479 Total Costs ($3,323,597) $37,455 $6,198,706 $47,791 $276,933 $3,237,288 Indirect Cost Rate 11.1% 11.1% 14.6% 11.1% 13.9% 18.1%

SPECIAL REVENUE FUNDS
- 11 -
SUMMARY OF INDIRECT COST ALLOCATIONS Table 5.4
Solid Waste Water Wastewater Transit Total
City Council - 8,024 (3,210) 3,261 8,076
City Administration -
General Administration 28,455 (11,382) 11,565 28,637
Program Supervision 66,620 66,620 33,310 166,549
Human Resources 28,298 35,686 2,217 66,200
City Attorney 20,765 (8,306) 8,440 20,898
Finance -
General Finance 59,783 (23,914) 24,297 60,166
Payroll 13,212 16,662 1,035 30,909
Utility Billing 232,679 196,421 429,100
Business License Tax -
Building Maintenance 207,423 (46,508) 47,253 208,168
City Hall Use Allowance 16,076 (3,605) 3,662 16,134
-
TOTAL INDIRECT COSTS $681,335 $218,463 $135,040 $1,034,837 Total Direct Costs - 2,174,555 (869,858) 883,791 2,188,488 Total Costs $2,855,890 ($651,395) $1,018,831 $3,223,325 Indirect Cost Rate #DIV/0! 31.3% -25.1% 15.3% 47.3%

ENTERPRISE FUNDS
- 12 -
INDIRECT PROGRAM COST ALLOCATION Table 6.1
Indirect Cost Program City Council
Budget $38,642
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 3,201,578 30.6% 11,814
Fire 1,450,615 13.9% 5,353
Parks & Recreation 477,468 4.6% 1,762
Permits 413,430 3.9% 1,526
Special Revenue Funds
Street & Roads Funds 5,410,991 51.7% 19,967
Public Safety Funds 43,000 0.4% 159
Lighting and Landscape Maintenance 243,175 2.3% 897
Library Fund (28) 22,000 0.2% 81
Public Facilities Fund (36) 4,500 0.0% 17
Park Development Fund (38) 7,200 0.1% 27
CDBG Fund (67) (3,621,908) -34.6% (13,365)
City Hall Equip (78)
Capital Facilities Fund (76) 631,521 6.0% 2,330
Enterprise Funds
Water Fund Operating 2,174,555 20.8% 8,024
Wastewater Fund Operating (869,858) -8.3% (3,210)
Solid Waste Fund
Transit Fund 883,791 8.4% 3,261
Total Direct Cost Programs 10,472,058 100.0% $38,642
- 13 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(a)
Indirect Cost Program City Administration: General Administration Budget $137,029
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 3,201,578 30.6% 41,893
Fire 1,450,615 13.9% 18,982
Parks & Recreation 477,468 4.6% 6,248
Permits 413,430 3.9% 5,410
Special Revenue Funds
Street & Roads Funds 5,410,991 51.7% 70,804
Public Safety Funds 43,000 0.4% 563
Lighting and Landscape Maintenance 243,175 2.3% 3,182
Library Fund (28) 22,000 0.2% 288
Public Facilities Fund (36) 4,500 0.0% 59
Park Development Fund (38) 7,200 0.1% 94
CDBG Fund (67) (3,621,908) -34.6% (47,394)
City Hall Equip (78)
Capital Facilities Fund (76) 631,521 6.0% 8,264
Enterprise Funds
Water Fund Operating 2,174,555 20.8% 28,455
Wastewater Fund Operating (869,858) -8.3% (11,382)
Solid Waste Fund
Transit Fund 883,791 8.4% 11,565
Total Direct Cost Programs 10,472,058 100.0% $137,029
- 14 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(b)
Indirect Cost Program City Administration: Program Supervision Budget 407,015
Base of Allocation Assigned Program
Percent Cost Animal Staff
Direct Cost Program of Total Allocation Regulation Planner Total General Fund
Police 5 5% 16,655 73,916 90,571
Fire 3 3% 9,993 9,993
Parks & Recreation 5 5% 16,655 16,655
Permits (includes Planning) 15 15% 49,965 49,965
Special Revenue Funds
Street & Roads Funds 20 20% 66,620 66,620
Public Safety Funds
Lighting and Landscape Maintenance 2 2% 6,662 6,662
Enterprise Funds
Water Fund Operating 20 20% 66,620 66,620
Wastewater Fund Operating 20 20% 66,620 66,620
Solid Waste Fund
Transit Fund 10 10% 33,310 33,310
100.0
Total Direct Cost Programs 100% $333,099 $73,916 $407,015 - 15 -
INDIRECT PROGRAM COST ALLOCATION Table 6.2(c)
Indirect Cost Program City Administration: Human Resources Budget $298,861
Base of Allocation Full-Time Equivalent Employees
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 15.25 37.7% 112,673
Fire 6.85 16.9% 50,611
Parks & Recreation 4.35 10.8% 32,140
Permits 2.00 4.9% 14,777
Special Revenue Funds
Street & Roads Funds 1.84 4.5% 13,595
Public Safety Funds - - -
Lighting and Landscape Maintenance 1.20 0.03 8,900.00
Enterprise Funds
Water Fund Operating 3.83 9.5% 28,298
Wastewater Fund Operating 4.83 11.9% 35,686
Solid Waste Fund
Transit Fund 0.30 0.7% 2,217
Total Direct Cost Programs 40.45 100.0% $298,895
- 16 -
INDIRECT PROGRAM COST ALLOCATION Table 6.3
Indirect Cost Program City Attorney
Budget $100,000
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 3,201,578 30.6% 30,573
Fire 1,450,615 13.9% 13,852
Parks & Recreation 477,468 4.6% 4,559
Permits 413,430 3.9% 3,948
Special Revenue Funds
Street & Roads Funds 5,410,991 51.7% 51,671
Public Safety Funds 43,000 0.4% 411
Lighting and Landscape Maintenance 243,175 2.3% 2,322
Library Fund (28) 22,000 0.2% 210
Public Facilities Fund (36) 4,500 0.0% 43
Park Development Fund (38) 7,200 0.1% 69
CDBG Fund (67) (3,621,908) -34.6% (34,586)
City Hall equip (78)
Capital Facilities Fund (76) 631,521 6.0% 6,031
Enterprise Funds
Water Fund Operating 2,174,555 20.8% 20,765
Wastewater Fund Operating (869,858) -8.3% (8,306)
Solid Waste Fund
Transit Fund 883,791 8.4% 8,440
Total Direct Cost Programs 10,472,058 100.0% $100,000
- 17 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(a)
Indirect Cost Program Finance: General Finance
Budget $287,900
Base of Allocation Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 3,201,578 30.6% 88,018
Fire 1,450,615 13.9% 39,881
Parks & Recreation 477,468 4.6% 13,127
Permits 413,430 3.9% 11,366
Special Revenue Funds
Street & Roads Funds 5,410,991 51.7% 148,760
Public Safety Funds 43,000 0.4% 1,182
Lighting and Landscape Maintenance 243,175 2.3% 6,685
Library Fund (28) 22,000 0.2% 605
Public Facilities Fund (36) 4,500 0.0% 124
Park Development Fund (38) 7,200 0.1% 198
CDBG Fund (67) (3,621,908) -34.6% (99,574)
City Hall Equip (78)
Capital Facilities Fund (76) 631,521 6.0% 17,362
Enterprise Funds
Water Fund Operating 2,174,555 20.8% 59,783
Wastewater Fund Operating (869,858) -8.3% (23,914)
Solid Waste fund
Transit Fund 883,791 8.4% 24,297
Total Direct Cost Programs 10,472,058 100.0% $287,900
- 18 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(b)
Indirect Cost Program Finance: Payroll
Budget $135,400
Base of Allocation Full-Time Equivalent Staffing
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 15.25 38.9% 52,608
Fire 6.85 17.5% 23,630
Parks & Recreation 4.35 11.1% 15,006
Permits 2.00 5.1% 6,899
Special Revenue Funds
Street & Roads Funds 1.84 4.7% 6,347
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 3.83 9.8% 13,212
Wastewater Fund Operating 4.83 12.3% 16,662
Transit Fund 0.30 0.8% 1,035
Total Direct Cost Programs 39.25 100.0% $135,400
- 19 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(c)
Indirect Cost Program Finance: Utility Billing
Budget $429,100
Base of Allocation Water and Wastewater
Percent Cost
Direct Cost Program of Total Allocation
General Fund
Police
Fire
Parks & Recreation
Permits
Special Revenue Funds
Street & Roads Funds
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 54.2% 232,679
Wastewater Fund Operating 45.8% 196,421
Transit Fund
Total Direct Cost Programs 100.0% $429,100
- 20 -
INDIRECT PROGRAM COST ALLOCATION Table 6.4(d)
Indirect Cost Program Finance: Business License Tax
Budget $40,400
Base of Allocation General Fund Operating Budget
Base of Percent Cost
Direct Cost Program Allocation of Total Allocation
General Fund
Police 3,201,578 57.8% 23,334
Fire 1,450,615 26.2% 10,573
Parks & Recreation 477,468 8.6% 3,480
Permits 413,430 7.5% 3,013
Special Revenue Funds
Street & Roads Funds
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating
Wastewater Fund Operating
Transit Fund
Total Direct Cost Programs 5,543,091 100.0% $40,400
- 21 -
INDIRECT PROGRAM COST ALLOCATION Table 6.5
Indirect Cost Program Building Maintenance & Non Departmental Direct Indirect Total Budget 2,366,317 $1,806,413 $559,904 $2,366,317
Base of Allocation Assigned Space/Operating Budget 12,960 4,017 16,977 Total
Base of Percent Cost Base of Percent Operating Cost
Direct Cost Program Allocation of Total Allocation Allocation of Total Allocation Allocation General Fund
Police 3,178 24.5% 442,961 3,201,578 30.6% 171,177 614,139 Fire 1,713 13.2% 238,764 1,450,615 13.9% 77,559 316,324 Parks & Recreation 5,583 43.1% 778,179 477,468 4.6% 25,529 803,708 Permits 1,178 9.1% 164,194 413,430 3.9% 22,105 186,299
Special Revenue Funds -
Street & Roads Funds 654 5.0% 91,157 5,410,991 51.7% 289,307 380,464 Public Safety Funds - 43,000 0.4% 2,299 2,299
Lighting and Landscape Maintenance 243,175 2.3% 13,002 13,002 Library Fund (28) 22,000 0.2% 1,176 1,176
Public Facilities Fund (36) 4,500 0.0% 241 241
Park Development Fund (38) 7,200 0.1% 385 385
CDBG Fund (67) (3,621,908) -34.6% (193,651) (193,651)
City Hall Equip (78) -
Capital Facilities Fund (76) 631,521 6.0% 33,765 33,765 Enterprise Funds -
Water Fund Operating 654 5.0% 91,157 2,174,555 20.8% 116,266 207,423 Wastewater Fund Operating - (869,858) -8.3% (46,508) (46,508) Solid Waste Fund -
Transit Fund - 883,791 8.4% 47,253 47,253
Total Direct Cost Programs 12,960 100.0% $1,806,413 10,472,058 100.0% $559,904 $2,366,317 Direct Cost Programs Indirect Cost Programs
- 22 -
INDIRECT PROGRAM COST ALLOCATION Table 6.6
Indirect Cost Program City Hall Use Allowance Direct Indirect Total Budget $183,400 $140,005 $43,395 $183,400
Base of Allocation Assigned Space/Operating Budget 12,960 4,017 16,977 Total
Base of Percent Cost Base of Percent Operating Cost
Direct Cost Program Allocation of Total Allocation Allocation of Total Allocation Allocation General Fund
Police 3,178 24.5% 34,331 3,201,578 30.6% 13,267 47,598 Fire 1,713 13.2% 18,505 1,450,615 13.9% 6,011 24,516
Parks & Recreation 5,583 43.1% 60,312 477,468 4.6% 1,979 62,291 Permits 1,178 9.1% 12,726 413,430 3.9% 1,713 14,439
Special Revenue Funds
Street & Roads Funds 654 5.0% 7,065 5,410,991 51.7% 22,423 29,488 Public Safety Funds 43,000 0.4% 178 178
Lighting and Landscape Maintenance 243,175 2.3% 1,008 1,008 Library Fund (28) 22,000 0.2% 91 91
Public Facilities Fund (36) 4,500 0.0% 19 19
Park Development Fund (38) 7,200 0.1% 30 30
CDBG Fund (67) (3,621,908) -34.6% (15,009) (15,009)
City Hall Equip (78) -
Capital Facilities Fund (76) 631,521 6.0% 2,617 2,617
Enterprise Funds
Water Fund Operating 654 5.0% 7,065 2,174,555 20.8% 9,011 16,076 Wastewater Fund Operating (869,858) -8.3% (3,605) (3,605) Solid Waste Fund -
Transit Fund 883,791 8.4% 3,662 3,662
Total Direct Cost Programs 12,960 100.0% $140,005 10,472,058 100.0% $43,395 $183,400 Rental rates are conservatively based on a market rental rate of 87.5 cents per month per square feet based on three factors:

1. A recent appraisal for Successor Agency property shows market rents in the City ranging from 60 cents to $1.20 per square foot per month for commercial uses. 87.5 cents is slightly below the middle of this range.

2. Commercial space is currently on the market for $1.00 per square foot per month.

3. This market rate use allowance is made even more conservative based its application to “net” square footage (net of circulation, bathrooms, storage and other common areas), whereas commercial rates are typically based on “gross area.” Direct Cost Programs Indirect Cost Programs
- 23 -
GENERAL FUND REIMBURSEMENT TRANSFERS Table 7
2024-25
Per Cost
Per Estimate Allocation Imposed
Table 2 Plan Limitation* Variance Use
Special Revenue Funds
Street & Roads Funds 120,300 787,700 667,400 787,700
- -
Lighting and Landscape Maintenance 307,000 33,800 (273,200) 33,800 CDBG - (403,579) 8,162 (395,417) 8,162
City Hall Equip - -
Library Fund 2,451 2,451 2,451
Enterprise Funds - -
Water Fund Operating 338,300 681,300 343,000 681,300
Wastewater Fund Operating 269,900 218,500 (51,400) 218,500 Transit Fund 75,300 135,000 59,700 135,000
Successor Agency per 23-24 ROPS 167,728 167,700 (28) 167,700 Total $1,278,528 $1,622,873 $8,162 $352,507 $2,034,613
* Not currently allowed by funding sources need approval by the Department of Transportation - 24 -
ALLOCATION BASES: FULL-TIME STAFFING Table 8.1
General Fund City Council -
Police 15.25 Administration 4.00
Fire 6.85 City Attorney -
Parks & Recreation 4.35 Finance 6.00
Permits 2.00 Building Maintenance 0.50
Special Revenue Funds City Hall Use Allowance -
Street & Roads Funds 1.84
Public Safety Funds -
Lighting and Landscape Maintenance 1.20
Enterprise Funds
Water Fund Operating 3.83
Wastewater Fund Operating 4.83
Transit Fund 0.30
TOTAL DIRECT COST PROGRAMS 40.45 TOTAL INDIRECT COST PROGRAMS 10.50 TOTAL 50.95

DIRECT COST PROGRAMS INDIRECT COST PROGRAMS
- 25 -
ALLOCATION BASES: ASSIGNED SPACE Table 8.2
General Fund City Council 1,523
Police 3,178 Administration 1,377
Fire 1,713 City Attorney -
Parks & Recreation 5,583 Finance 1,117
Permits 1,178 Building Maintenance -
Special Revenue Funds
Street & Roads Funds 654
Public Safety Funds
Lighting and Landscape Maintenance
Enterprise Funds
Water Fund Operating 654
Wastewater Fund Operating
Transit Fund
TOTAL DIRECT COST PROGRAMS 12,960 TOTAL INDIRECT COST PROGRAMS 4,017 Cost* @ $0.90 per square foot per month ** $140,000 $43,400 Total Cost $183,400 Total Sq Ft 16,977
Direct Indirect
Percent of Total Square Feet 76.3% 23.7%

DIRECT COST PROGRAMS INDIRECT COST PROGRAMS
- 26 -
1 PUBLIC SAFETY DIRECTORS REPORT
November 26, 2024
POLICE
No Significant Issues to Report
See Police Department Report
FIRE
No Significant Issues to Report
See Fire Department Report

CODE COMPLIANCE
No Significant Issues to Report
See Code Compliance Report

EMERGENCY PREPAREDNESS
Nothing to Report

MONTHLY COMMITTEE ASSIGNMENTS
• Marian Hospital Community Board of Directors – Represent Guadalupe Unable to attend meeting
Agenda Item No. 9A
2 • D&J’s Advisory Committee – Parolee Reentry and Homeless Shelter Assistance Meetings are quarterly. No meeting this period
• Son Care Advisory Board – Service Dogs for PTSD Veterans and Disability Community.

Discuss Fundraiser
• RFCC Coordination Committee – Fire Dispatch Center – Represent Guadalupe • EMS Workgroup – Emergency Medical Service – Represent Guadalupe No meeting to attend
• Santa Barbara County Emergency Managers Meeting – Represent Guadalupe Could not make meeting
• Santa Barbara County Animal Services Monthly Meeting with Director – Represent Guadalupe
No meeting to attend
• Santa Barbara County Probation Department – Community Corrections Realignment Planning Workgroup – Represent Guadalupe
* Fiscal Year (FY) 2024-2026 Public Safety Realignment Process Jail Custody, Related Treatment and Reentry Services
a. A program proposal handout on The Freedom to Choose (FTC) Project one-time funding request of $44,000 was provided and reviewed by Dr. Bonnie Paul and Eric Rodriguez.
b. Detention Alternatives: A program presentation handout on Probation's Jail Assessors (JA) and Reentry Coordinator positions was provided and reviewed by Alejandra Ochoa.
c. Criminal Justice Funding Opportunities - DCPO Spencer Cross, This item was tabled until the next meeting.
• Santa Barbara Police Chief’s and Sheriff Association Meeting 3 No meeting during this period.

• Santa Barbara Fire Chief’s Association Meeting
No meeting during this period
• Santa Barbara North County SART (Sexual Assault Response Team) Case Reviews – Represent Guadalupe
No meeting to attend
• Santa Barbara County CARE Act (Community Assistance, Recovery & Empowerment) Working Group - California Health and Human Services – Represent Guadalupe No Meeting to attend
• OA Mass Care and Shelter Committee – Represent Guadalupe Unable to make meeting
• Elected Leaders Forum to address Homelessness – Represent Guadalupe Unable to attend Meeting
• California League of Cities as the California Police Chiefs Association Representative - Advancing Equity Advisory Committee.

No Meeting to attend

SPECIAL PROJECTS
None

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 11113353
211 PC ROBEBRRY 00002200
242/245 PC ASSAULT 9 8 4 4 42 39 33 30
459 PC BURGLARY 2 0 0 0 11 2 15 6
484/487 PC THEFT 0 0 2 0 19 4 30 1
10851 VC VEH THEFT 1 0 2 0 4 1 22 0
451 PC ARSON 00000000
TOTAL 13 9 9 5 81 51 105 40
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 8 0 5 0 41 4 32 1
MISDEMINOR 12 0 17 0 88 0 93 3
TOTAL 20 0 22 0 129 4 125 4
23152(a&b) VC ARREST

WARRANT ARREST
22 16
5 4
6 2
16 13
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF OCTOBER 2024

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 48 53 625 695
191 207 2121 2128
239 260 2746 2823
4 3 22 158
$14,625.00 $453.00 $37,247.00 $52,833.00
$0.00 $0.00 $0.00 $25.00
Agenda Item No. 9B

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 00112221
MARIJUANA 00001100
PARAPHERNALIA 00112200
TOTAL 00225521
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING: 1 POLICE CHIEF FILLED
1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICER FILLED
10 POLICE OFFICERS 4 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS 2 UNFILLED
COMMENTS:

MONTH OF OCTOBER 2024

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 00 2
00 11
1 Agenda Item No. 9C

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
OCTOBER 1, 2024 –OCTOBER 31, 2024
DATE: 11/01/2024

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Parking Prohibited Zoning Clearance Required
(GMC 18.60.040) (D)
0 0 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 1 0 3 Fowl, Livestock and Wild Animals (GMC 6.04.210) 1 0 3
Litter Accumulation (GMC 8.12.020) 1 2 9
Abatement of Weeds and Rubbish (GMC 8.16.010) 4 0 24
Unsafe Buildings-Collecting Rent for (GMC 8.40.030) 0 0 1 Unlawful Property Nuisance (GMC 8.50.070) 3 0 11
Graffiti Abatement (GMC 9.07.060) 1 0 1
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 1 17 61 Portable/fixed basketball goals (GMC 10.48.050) 0 0 2
Parking of large vehicles/trailers (GMC 10.24.190) 0 0 2 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 0 0 3
Working Without Permits (GMC15.04.020) 2 0 5
Address Number (GMC 15.08.020 (505.1)) 0 1 9
Tampering with water service (GMC 13.04.200) 0 0 1
Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 0 2 4
Trailers/Mobile homes as living space (GMC 18.56.030) 0 0 0 Grease trap General Regulations (GMC 13.14.050) 0 0 2
Landscape Maintenance Required (GMC 18.64.120) 2 0 8
Discharge of illegal fireworks (GMC 8.24.020) 0 0 15
72hr Parking 0 0 3
Code 60 Citations 0 0 2
TOTAL 16 22 169
Complaints Received 4 5 39
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 9 School Visits () 0 0 0
Agenda Item No. 9D

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