Guadalupe City Council
October 14, 2025

October 14, 2025 City of Guadalupe Council Meeting Agenda Page 1 of 4 12 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, October 14, 2025, at 6:00 pm
City Hall, Council Chambers, 918 Obispo Street, Guadalupe CA 93434 The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to submit a written comment for the Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, October 14, 2025.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Eugene Costa Jr.

Council Member Whitney Furness
Council Member Amelia M. Villegas
Mayor Pro Tempore Christina Hernandez
Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES

October 14, 2025 City of Guadalupe Council Meeting Agenda Page 2 of 4

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CEREMONIAL CALENDAR
Proclamations:

A. Recognizing October 2025, as Filipino American History Month B. Recognizing October 2025, as Breast Cancer Awareness Month C. Recognizing October 13, 2025, as Indigenous Peoples Day

7. CONSENT CALENDAR (A-G)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 3, 2025.

C. Approve the Minutes of the City Council regular meeting of September 23, 2025.

D. Approve the cancellation of the City Council meeting on November 11, 2025.

E. Adopt Resolution No. 2025-54 approving a Contractor Services Agreement with Quincon, Inc. for construction of the 303 Obispo Site Improvements – EV/Bus Charging Facility Project; and adopt Resolution No. 2025-55 approving a Consultant Services Agreement with Cannon Corporation for construction management and inspection services for the 303 Obispo Site Improvements Project.

F. Adopt Resolution No. 2025-56 approving a Landscape Maintenance Agreement (LMA) with Caltrans, which memorializes the City’s and Caltrans’ maintenance responsibilities within the State right-of-way and authorizing the Mayor to sign the agreement on behalf of the City.

G. Approval of need for continuing emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

October 14, 2025 City of Guadalupe Council Meeting Agenda Page 3 of 4

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 14, 2025
B. Planning Department report for September 2025
C. Building Department report for September 2025

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 14, 2025

10. DIRECTOR OF PUBLIC WORKS: (Information Only)
A. Public Works and Engineering report for September 2025

REGULAR BUSINESS

11. Approval of a construction agreement with Pre Con Industries for the renovation of the Royal Theater Project.

Written report: Tom Brandeberry, Project Manager
Recommendation: That the City Council adopt Resolution No. 2025-57 approving a Contractor Services Agreement with Pre Con Industries for the renovation of the Royal Theater Project and authorizing the Mayor to sign the agreement on behalf of the City.

12. FUTURE AGENDA ITEMS

13. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

14. ADJOURNMENT TO CLOSED SESSION

15. CLOSED SESSION AGENDA
A. Public Employment
(Subdivision (b) of Gov. Code Section 54957)
Title: Director of Public Safety

16. ADJOURNMENT TO OPEN SESSION MEETING

17. CLOSED SESSION ANNOUNCEMENTS

18. ADJOURNMENT
October 14, 2025 City of Guadalupe Council Meeting Agenda Page 4 of 4 I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 10th day of October 2025.
______________________________
Todd Bodem, City Administrator

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, October 28, 2025, at 6:00 p.m. / Regular Meeting Climate Action Plan – Dr. Cornelius Nuworsoo Presentations Las Mujeres Park Rehab Project – Award Bid City Engineer Consent Calendar Guadalupe Transit Hub Project – Award Bid City Engineer Consent Calendar MOU with GBA regarding Cosecha Farmers Market at Le
Roy Park
City Attorney Regular Business
Recreation and Parks Commission Vacant Seat
Appointment
Todd Bodem Regular Business
Tuesday, November 25, 2025, at 6:00 p.m. / Regular Meeting Building Code Update JAS Building Official Regular Business Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Personnel Manual Update New Business
Pasadera Development Annual Update City Engineer
Water and Sewer Rate Study City Administrator New Business Master Fee Schedule Update Finance Director
Food Truck Regulations Planning Department
SLO CAL Root One –Community Benefit Fee Administration Dept Royal Theater and Additional Funding Thomas Brandeberry Cost Allocation Plan
Todd Bodem
Agenda Item No. 6A
Agenda Item No. 6B
Agenda Item No. 6C
Agenda Item No. 7B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 14, 2025
JUL,hx \/.fa.b1a/\ '1 �pared by:

Veronica Fabian,
Finance Account Clerk
t.f!Aiw 1 12&1 ·1;;sRev• wed by:

Janice Davis
Finance Director
Approved by:

Todd Bodem
City Administrator
SUBJECT: Payment of warrants for the period ending October 3, 2025, to be ratified for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

RECOMMENDATION:

That the City Council review and ratify the listing of hand checks and warrants to the paid-on October 15, 2025.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
10/8/2025 9:14:59 AM Page 1 of 25
Payable Register
City of Guadalupe Payable Detail by Vendor Name
Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: ABH01 - AETNA RESOURCES FOR LIVING Vendor Total: 50.32 10/1/2025 10/1/2025 10/1/2025
ADM - EMPLOYEE ASSISTANCE PROGRAM - … Warr Bank Acct - Warrants Bank Account E0355134 Invoice 10/1/2025 50.32 0.00 0.00 0.00 50.32
No

0.00 0.00
Units
ADM - EMPLOYEE ASSISTANCE PROGR… 0.00
Item Description

50.32 Price Amount Tax

0.00 50.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0450 Other Benefits 50.32 100.00%
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 301.71
9/27/2025 9/27/2025 9/27/2025
ADM-ACCT#:A19RD4DAF93AQ OFFICE SUPPL… Warr Bank Acct - Warrants Bank Account 1G7W-G4WK-QR7R Invoice 9/27/2025 54.49 0.00 0.00 0.00 54.49 No

0.00 0.00
Units
ADM - OFFICE SUPPLIES FOR ADMIN 0.00
Item Description

54.49 Price Amount Tax

0.00 54.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 54.49 100.00%
9/29/2025 9/29/2025 9/29/2025
FINANCE - ACCT#:A19RD4DAF93AAUQ - DES… Warr Bank Acct - Warrants Bank Account 1HHF-CC6V-GHYJ Invoice 9/29/2025 126.11 0.00 0.00 0.00 126.11 No

0.00 0.00
Units
FINANCE - ACCT#:A19RD4DAF93AAUQ -… 0.00
Item Description
126.11
Price Amount Tax

0.00 126.11
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 126.11 100.00%
9/29/2025 9/29/2025 9/29/2025
P&R- ACCT#:A19RD4DAF93AUQ - FOLDABLE … Warr Bank Acct - Warrants Bank Account 1JFL-793D-9JFW Invoice 9/29/2025 64.59 0.00 0.00 0.00 64.59 No

0.00 0.00
Units
P&R- ACCT#:A19RD4DAF93AUQ - FOLD… 0.00
Item Description

64.59 Price Amount Tax

0.00 64.59
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 64.59 100.00%
10/1/2025 10/1/2025 10/1/2025
P&R- ACCT#:A19RD4DAF3AUQ - PICADO BA… Warr Bank Acct - Warrants Bank Account 1PG3-NNR4-6KGK Invoice 10/1/2025 56.52 0.00 0.00 0.00 56.52 No

0.00 0.00
Units
P&R- ACCT#:A19RD4DAF3AUQ - PICADO… 0.00
Item Description

56.52 Price Amount Tax

0.00 56.52
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 56.52 100.00%
Vendor: AGD01 - ANDREW GOODWIN DESIGNS Vendor Total: 4,369.13 9/29/2025 9/29/2025 9/29/2025
ADM - ROYAL THEATER PROJECT Warr Bank Acct - Warrants Bank Account 825-09 Invoice 9/29/2025 4,369.13 0.00 0.00 0.00 4,369.13 No
1 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 2 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - ROYAL THEATER PROJECT 0.00
Item Description
4,369.13
Price Amount Tax

0.00 4,369.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2166 Activity 4,369.13 100.00%
Vendor: AQU01 - AQUA-METRIC SALES COMPANY Vendor Total: 1,743.12 10/3/2025 10/3/2025 10/3/2025
WATER - 2'' OMNI T2 100CF Warr Bank Acct - Warrants Bank Account INV0110491 Invoice 10/3/2025 1,743.12 0.00 0.00 0.00 1,743.12 No

0.00 0.00
Units
WATER - 2'' OMNI T2 100CF 0.00
Item Description
1,743.12
Price Amount Tax

0.00 1,743.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1535 Meters 1,743.12 100.00%
Vendor: ARC01 - ARCLIGHT MEDIA Vendor Total: 170.00
10/1/2025 10/1/2025 10/1/2025
ADM - WEB CONSULTING -MONTHLY MAINT… Warr Bank Acct - Warrants Bank Account 12584 Invoice 10/1/2025 170.00 0.00 0.00 0.00 170.00
No

0.00 0.00
Units
CITYS WEBSITE MAINTENANCE - SEPT 2… 0.00
Item Description
170.00
Price Amount Tax

0.00 170.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 170.00 100.00% Vendor: BOY04 - BOYS & GIRLS CLUBS OF MID Vendor Total: 720.00 10/2/2025 10/2/2025 10/2/2025
PW - SEPT 2025 YARD MAINTENANCE REIM… Warr Bank Acct - Warrants Bank Account INV00201 Invoice 10/2/2025 720.00 0.00 0.00 0.00 720.00 No

0.00 0.00
Units
PW - SEPT 2025 YARD MAINTENANCE RE… 0.00
Item Description
720.00
Price Amount Tax

0.00 720.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 720.00 100.00%
Vendor: CAL04 - CAL COAST MACHINERY, INC. Vendor Total: 674.63 9/11/2025 9/11/2025 9/11/2025
PW - GENERAL REPAIRS S197 GUADALUPE F/… Warr Bank Acct - Warrants Bank Account 1000192 Invoice 9/11/2025 568.41 0.00 0.00 0.00 568.41
No

0.00 0.00
Units
GENERAL REPAIRS S197 GUADALUPE F/S… 0.00
Item Description
568.41
Price Amount Tax

0.00 568.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1460 Vehicle maintenance 568.41 100.00%
8/27/2025 8/27/2025 8/27/2025
PW - JOHN DEERE - 4410 - CAM,EYEBOLT, S… Warr Bank Acct - Warrants Bank Account 997347 Invoice 8/27/2025 106.22 0.00 0.00 0.00 106.22
No

0.00 0.00
Units
PW - JOHN DEERE - 4410 - CAM,EYEBOLT… 0.00
Item Description
106.22
Price Amount Tax

0.00 106.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1460 Vehicle Maintenance 106.22 100.00%
Vendor: CLA01 - CLARK PEST CONTROL OF STO Vendor Total: 310.00 2 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 3 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/10/2025 9/10/2025 9/10/2025
PW - PEST AWAY SERVICE Warr Bank Acct - Warrants Bank Account 38246392 Invoice 9/10/2025 310.00 0.00 0.00 0.00 310.00 No

0.00 0.00
Units
PW - PEST AWAY SERVICE 0.00
Item Description
310.00
Price Amount Tax

0.00 310.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 310.00 100.00%
Vendor: CLA02 - CLAY'S SEPTIC & JETTING, Vendor Total: 3,535.64 8/27/2025 8/27/2025 8/27/2025
WWTP-MAN HOLE ON CORNER OF 11TH AN… Warr Bank Acct - Warrants Bank Account 83953 Invoice 8/27/2025 3,535.64 0.00 0.00 0.00 3,535.64 No

0.00 0.00
Units
WWTP-MAN HOLE ON CORNER OF 11TH… 0.00
Item Description
3,535.64
Price Amount Tax

0.00 3,535.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,535.64 100.00%
Vendor: CLI01 - CLIN.LAB-SAN BERNADINO IN Vendor Total: 807.50 9/9/2025 9/9/2025 9/9/2025
WWTP - CERTIFIED LAB WORK Warr Bank Acct - Warrants Bank Account 2501427-GUA03 Invoice 9/9/2025 807.50 0.00 0.00 0.00 807.50 No

0.00 0.00
Units
WWTP - CERTIFIED LAB WORK 0.00
Item Description
807.50
Price Amount Tax

0.00 807.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 807.50 100.00%
Vendor: COA01 - COASTAL AG Vendor Total: 105.02
9/22/2025 9/22/2025 9/22/2025
PW - REPAIR/SERVICE SIMPSPN COLD WATER Warr Bank Acct - Warrants Bank Account 1180513-IN Invoice 9/22/2025 105.02 0.00 0.00 0.00 105.02 No

0.00 0.00
Units
PW - REPAIR/SERVICE SIMPSPN COLD … 0.00
Item Description
105.02
Price Amount Tax

0.00 105.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 105.02 100.00%
Vendor: SAN23 - COUNTY OF SANTA BARBARA P Vendor Total: 2,011.65 9/17/2025 9/17/2025 9/17/2025
WATER - SERVICES BETWEEN JAN 1, 2025-J… Warr Bank Acct - Warrants Bank Account 1004 Invoice 9/17/2025 98.82 0.00 0.00 0.00 98.82
No

0.00 0.00
Units
WATER - SERVICES BETWEEN JAN 1, 202… 0.00
Item Description

98.82 Price Amount Tax

0.00 98.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2350 Services by other Agencies 98.82 100.00%
9/22/2025 9/22/2025 9/22/2025
WATER - REGIONAL WATER EFFICIENCY PRO… Warr Bank Acct - Warrants Bank Account 1025 Invoice 9/22/2025 1,912.83 0.00 0.00 0.00 1,912.83 No

0.00 0.00
Units
WATER - REGIONAL WATER EFFICIENCY … 0.00
Item Description
1,912.83
Price Amount Tax

0.00 1,912.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1350 Memberships, Dues & Subs 1,912.83 100.00% 3 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 4 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 415.88 4/30/2025 4/30/2025 4/30/2025
FINANCE - ACCT#:887737 - 5 GALLON DELIV… Warr Bank Acct - Warrants Bank Account 122596 Invoice 4/30/2025 60.85 0.00 0.00 0.00 60.85
No

0.00 0.00
Units
FINANCE - ACCT#:887737 - 5 GALLON D… 0.00
Item Description

60.85 Price Amount Tax

0.00 60.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 60.85 100.00%
5/31/2025 5/31/2025 5/31/2025
FINANCE - ACCT#:887737 - 5 GALLON DELIV… Warr Bank Acct - Warrants Bank Account 123529 Invoice 5/31/2025 50.77 0.00 0.00 0.00 50.77
No

0.00 0.00
Units
FINANCE - ACCT#:887737 - 5 GALLON D… 0.00
Item Description

50.77 Price Amount Tax

0.00 50.77
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 50.77 100.00%
6/30/2025 6/30/2025 6/30/2025
FINANCE - ACCT#:887737 - 5 GALLON DELIV… Warr Bank Acct - Warrants Bank Account 124449 Invoice 6/30/2025 85.85 0.00 0.00 0.00 85.85
No

0.00 0.00
Units
FINANCE - ACCT#:887737 - 5 GALLON D… 0.00
Item Description

85.85 Price Amount Tax

0.00 85.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 85.85 100.00%
7/31/2025 7/31/2025 7/31/2025
FINANCE - ACCT#:887737 - 5 GALLON DELIV… Warr Bank Acct - Warrants Bank Account 125362 Invoice 7/31/2025 53.31 0.00 0.00 0.00 53.31
No

0.00 0.00
Units
FINANCE - ACCT#:887737 - 5 GALLON D… 0.00
Item Description

53.31 Price Amount Tax

0.00 53.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 53.31 100.00%
8/31/2025 8/31/2025 8/31/2025
FINANCE - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 126326 Invoice 8/31/2025 53.35 0.00 0.00 0.00 53.35
No

0.00 0.00
Units
FINANCE - 5 GALLON DELIVERY 0.00
Item Description

53.35 Price Amount Tax

0.00 53.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 53.35 100.00%
9/30/2025 9/30/2025 9/30/2025
SC - ACCT#:876052 - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 126952 Invoice 9/30/2025 71.75 0.00 0.00 0.00 71.75
No

0.00 0.00
Units
SC - ACCT#:876052 - 5 GALLON DELIVERY 0.00
Item Description

71.75 Price Amount Tax

0.00 71.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 71.75 100.00%
9/30/2025 9/30/2025 9/30/2025
FIRE -ACCT#:903427- DI 9'' STONGBASE TAN… Warr Bank Acct - Warrants Bank Account 127548 Invoice 9/30/2025 40.00 0.00 0.00 0.00 40.00
No
4 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 5 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
FIRE - DI 9'' STONGBASE TANK RENTAL 0.00
Item Description

40.00 Price Amount Tax

0.00 40.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1460 Vehicle Maintenance 40.00 100.00%
Vendor: DEP09 - DEPARTMENT OF JUSTICE Vendor Total: 212.00 9/5/2025 9/5/2025 9/5/2025
PD - FINGERPRINT APPS Warr Bank Acct - Warrants Bank Account 843713 Invoice 9/5/2025 177.00 0.00 0.00 0.00 177.00
No

0.00 0.00
Units
PD - FINGERPRINT APPS 0.00
Item Description
177.00
Price Amount Tax

0.00 177.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 177.00 100.00% 9/16/2025 9/16/2025 9/16/2025
PD - BLOOD ALCOHOL ANALYSIS Warr Bank Acct - Warrants Bank Account 848006 Invoice 9/16/2025 35.00 0.00 0.00 0.00 35.00
No

0.00 0.00
Units
PD - BLOOD ALCOHOL ANALYSIS 0.00
Item Description

35.00 Price Amount Tax

0.00 35.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 35.00 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 2,426.40 9/30/2025 9/30/2025 9/30/2025
FIRE - ACCT#:1197 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 1197 Invoice 9/30/2025 220.38 0.00 0.00 0.00 220.38
No

0.00 0.00
Units
FIRE - ACCT#:1197 - FUEL CHARGES 0.00
Item Description
220.38
Price Amount Tax

0.00 220.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 220.38 100.00%
9/15/2025 9/15/2025 9/15/2025
PW - ACCT#:1207 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219110 Invoice 9/15/2025 42.59 0.00 0.00 0.00 42.59
No

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.78 Price Amount Tax

0.00 12.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 12.78 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.78 Price Amount Tax

0.00 12.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 12.78 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.78 Price Amount Tax

0.00 12.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 12.78 100.00%
5 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 6 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

2.12 Price Amount Tax

0.00 2.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 2.12 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

2.13 Price Amount Tax

0.00 2.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 2.13 100.00%
9/15/2025 9/15/2025 9/15/2025
PW - ACCT#:1208 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219111 Invoice 9/15/2025 476.82 0.00 0.00 0.00 476.82
No

0.00 0.00
Units
PW - ACCT#:1208 - FUEL CHARGES 0.00
Item Description
476.82
Price Amount Tax

0.00 476.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 476.82 100.00%
9/15/2025 9/15/2025 9/15/2025
PW - ACCT#:1228 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219116 Invoice 9/15/2025 554.22 0.00 0.00 0.00 554.22
No

0.00 0.00
Units
PW - ACCT#:1228 0.00
Item Description
554.22
Price Amount Tax

0.00 554.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 554.22 100.00%
9/30/2025 9/30/2025 9/30/2025
WATER - ACCT#:1202 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219466 Invoice 9/30/2025 304.50 0.00 0.00 0.00 304.50
No

0.00 0.00
Units
WATER - ACCT#:1202 - FUEL CHARGES 0.00
Item Description
304.50
Price Amount Tax

0.00 304.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 304.50 100.00%
9/30/2025 9/30/2025 9/30/2025
PW - ACCT#:1207 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219467 Invoice 9/30/2025 158.82 0.00 0.00 0.00 158.82
No

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.68 Price Amount Tax

0.00 12.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 12.68 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.68 Price Amount Tax

0.00 12.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 12.68 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

12.68 Price Amount Tax

0.00 12.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 12.68 100.00%
6 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 7 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

2.11 Price Amount Tax

0.00 2.11
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 2.11 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description

2.11 Price Amount Tax

0.00 2.11
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 2.11 100.00%

0.00 0.00
Units
PW - ACCT#:1207 - FUEL CHARGES 0.00
Item Description
116.56
Price Amount Tax

0.00 116.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1560 Fuel & lubricants 116.56 100.00%
9/30/2025 9/30/2025 9/30/2025
PW - ACCT#:1208 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219468 Invoice 9/30/2025 241.05 0.00 0.00 0.00 241.05
No

0.00 0.00
Units
PW - ACCT#:1208 - FUEL CHARGES 0.00
Item Description
241.05
Price Amount Tax

0.00 241.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 241.05 100.00%
9/30/2025 9/30/2025 9/30/2025
PW - ACCT#:1228 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219476 Invoice 9/30/2025 428.02 0.00 0.00 0.00 428.02
No

0.00 0.00
Units
PW - ACCT#:1228 - FUEL CHARGES 0.00
Item Description
428.02
Price Amount Tax

0.00 428.02
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 428.02 100.00%
Vendor: ERN01 - ERNEST PACKAGING SOLUTION Vendor Total: 958.74 9/12/2025 9/12/2025 9/12/2025
PW - TT US 4056 - 2 PLY 3.3X1000' - STOCK Warr Bank Acct - Warrants Bank Account 91223696 Invoice 9/12/2025 798.99 0.00 0.00 0.00 798.99 No

0.00 0.00
Units
PW - TT US 4056 - 2 PLY 3.3X1000' - STO… 0.00
Item Description
798.99
Price Amount Tax

0.00 798.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 798.99 100.00%
9/19/2025 9/19/2025 9/19/2025
PW - TCHEM BIB PINK LOTION SOAP Warr Bank Acct - Warrants Bank Account 91227652 Invoice 9/19/2025 159.75 0.00 0.00 0.00 159.75 No

0.00 0.00
Units
PW - TCHEM BIB PINK LOTION SOAP 0.00
Item Description
159.75
Price Amount Tax

0.00 159.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 159.75 100.00%
Vendor: GCL01 - GENERAL CODE, LLC Vendor Total: 1,598.00 9/26/2025 9/26/2025 9/26/2025
ADM - GUAD MUNICIPAL CODE UPDATE - SU… Warr Bank Acct - Warrants Bank Account PG000043427 Invoice 9/26/2025 1,598.00 0.00 0.00 0.00 1,598.00 No
7 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 8 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - GUAD MUNICIPAL CODE UPDATE … 0.00
Item Description
1,598.00
Price Amount Tax

0.00 1,598.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 1,598.00 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 752.52 9/8/2025 9/8/2025 9/8/2025
PW - FLEA FOGGER 2OZ Warr Bank Acct - Warrants Bank Account 1201655 Invoice 9/8/2025 32.60 0.00 0.00 0.00 32.60
No

0.00 0.00
Units
PW - FLEA FOGGER 2OZ 0.00
Item Description

32.60 Price Amount Tax

0.00 32.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 32.60 100.00%
9/8/2025 9/8/2025 9/8/2025
PW - BIT HAMR SDS 1/2X10X12 Warr Bank Acct - Warrants Bank Account 1201693 Invoice 9/8/2025 31.52 0.00 0.00 0.00 31.52
No

0.00 0.00
Units
PW - BIT HAMR SDS 1/2X10X12 0.00
Item Description

31.52 Price Amount Tax

0.00 31.52
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 31.52 100.00%
9/8/2025 9/8/2025 9/8/2025
PW -3/8 SAE FLAT WASHER Warr Bank Acct - Warrants Bank Account 1201716 Invoice 9/8/2025 2.23 0.00 0.00 0.00 2.23
No

0.00 0.00
Units
PW -3/8 SAE FLAT WASHER 0.00
Item Description

2.23 Price Amount Tax

0.00 2.23
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 2.23 100.00%
9/9/2025 9/9/2025 9/9/2025
PW - STENCIL SET HD 4'' 36PK Warr Bank Acct - Warrants Bank Account 1201816 Invoice 9/9/2025 11.95 0.00 0.00 0.00 11.95
No

0.00 0.00
Units
PW - STENCIL SET HD 4'' 36PK 0.00
Item Description

11.95 Price Amount Tax

0.00 11.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 11.95 100.00%
9/9/2025 9/9/2025 9/9/2025
PW - PLASTIC PAIL 2 GAL WHT Warr Bank Acct - Warrants Bank Account 1201884 Invoice 9/9/2025 122.60 0.00 0.00 0.00 122.60
No

0.00 0.00
Units
PW - PLASTIC PAIL 2 GAL WHT 0.00
Item Description
122.60
Price Amount Tax

0.00 122.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 122.60 100.00%
9/10/2025 9/10/2025 9/10/2025
PW - STIHL GEAR LUBRICANT B 80 G Warr Bank Acct - Warrants Bank Account 1201957 Invoice 9/10/2025 73.86 0.00 0.00 0.00 73.86
No
8 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 9 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - STIHL GEAR LUBRICANT B 80 G 0.00
Item Description

73.86 Price Amount Tax

0.00 73.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 73.86 100.00%
9/10/2025 9/10/2025 9/10/2025
WWTP - SPRNG SNP ZNP 0.44''2 Warr Bank Acct - Warrants Bank Account 1202050 Invoice 9/10/2025 7.76 0.00 0.00 0.00 7.76
No

0.00 0.00
Units
WWTP - SPRNG SNP ZNP 0.44''2 0.00
Item Description

7.76 Price Amount Tax

0.00 7.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 7.76 100.00%
9/11/2025 9/11/2025 9/11/2025
PW - GENERAL KEY Warr Bank Acct - Warrants Bank Account 1202084 Invoice 9/11/2025 6.49 0.00 0.00 0.00 6.49
No

0.00 0.00
Units
PW - GENERAL KEY 0.00
Item Description

6.49 Price Amount Tax

0.00 6.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 6.49 100.00%
9/11/2025 9/11/2025 9/11/2025
PW - DUCT TAPE 1.88X55YD SLVR Warr Bank Acct - Warrants Bank Account 1202114 Invoice 9/11/2025 36.04 0.00 0.00 0.00 36.04
No

0.00 0.00
Units
PW - DUCT TAPE 1.88X55YD SLVR 0.00
Item Description

36.04 Price Amount Tax

0.00 36.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 36.04 100.00%
9/12/2025 9/12/2025 9/12/2025
PW - DUCT TAPE BLACK 30YD Warr Bank Acct - Warrants Bank Account 1202247 Invoice 9/12/2025 65.18 0.00 0.00 0.00 65.18
No

0.00 0.00
Units
PW - DUCT TAPE BLACK 30YD 0.00
Item Description

65.18 Price Amount Tax

0.00 65.18
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 65.18 100.00%
9/12/2025 9/12/2025 9/12/2025
WWTP - 450WA LG30 GREEN BUNDLE 100 Warr Bank Acct - Warrants Bank Account 1202263 Invoice 9/12/2025 17.38 0.00 0.00 0.00 17.38
No

0.00 0.00
Units
WWTP - 450WA LG30 GREEN BUNDLE 1… 0.00
Item Description

17.38 Price Amount Tax

0.00 17.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 17.38 100.00%
9/12/2025 9/12/2025 9/12/2025
PW - TRASH BAGS DRWG 33G 48PK Warr Bank Acct - Warrants Bank Account 1202301 Invoice 9/12/2025 104.31 0.00 0.00 0.00 104.31
No

0.00 0.00
Units
PW - TRASH BAGS DRWG 33G 48PK 0.00
Item Description
104.31
Price Amount Tax

0.00 104.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 104.31 100.00%
9 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 10 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/15/2025 9/15/2025 9/15/2025
PW - SPRAYPAINT LTR BRWN 10OZ Warr Bank Acct - Warrants Bank Account 1202477 Invoice 9/15/2025 11.91 0.00 0.00 0.00 11.91
No

0.00 0.00
Units
PW - SPRAYPAINT LTR BRWN 10OZ 0.00
Item Description

11.91 Price Amount Tax

0.00 11.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 11.91 100.00%
9/16/2025 9/16/2025 9/16/2025
PW - ROLLER COVER S/F 3/4X9 Warr Bank Acct - Warrants Bank Account 1202614 Invoice 9/16/2025 30.41 0.00 0.00 0.00 30.41
No

0.00 0.00
Units
PW - ROLLER COVER S/F 3/4X9 0.00
Item Description

30.41 Price Amount Tax

0.00 30.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 30.41 100.00%
9/16/2025 9/16/2025 9/16/2025
PW - BRUSH FLAT WALL 3'' PRO Warr Bank Acct - Warrants Bank Account 1202652 Invoice 9/16/2025 8.68 0.00 0.00 0.00 8.68
No

0.00 0.00
Units
PW - BRUSH FLAT WALL 3'' PRO 0.00
Item Description

8.68 Price Amount Tax

0.00 8.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 8.68 100.00%
9/18/2025 9/18/2025 9/18/2025
PW - 12 DRV RATCHTSOCKT SET - SAEMET Warr Bank Acct - Warrants Bank Account 1202899 Invoice 9/18/2025 170.57 0.00 0.00 0.00 170.57
No

0.00 0.00
Units
PW - 12 DRV RATCHTSOCKT SET - SAEM… 0.00
Item Description
170.57
Price Amount Tax

0.00 170.57
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 170.57 100.00%
9/18/2025 9/18/2025 9/18/2025
PW - 3/4X3 SCH 80 PVC NIPPLE Warr Bank Acct - Warrants Bank Account 1202918 Invoice 9/18/2025 5.61 0.00 0.00 0.00 5.61
No

0.00 0.00
Units
PW - 3/4X3 SCH 80 PVC NIPPLE 0.00
Item Description

5.61 Price Amount Tax

0.00 5.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 5.61 100.00%
9/18/2025 9/18/2025 9/18/2025
PW - 3/4X6 SCH PVC NIPPLE Warr Bank Acct - Warrants Bank Account 1202919 Invoice 9/18/2025 3.64 0.00 0.00 0.00 3.64
No

0.00 0.00
Units
PW - 3/4X6 SCH PVC NIPPLE 0.00
Item Description

3.64 Price Amount Tax

0.00 3.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 3.64 100.00%
10/2/2025 10/2/2025 10/2/2025
PD - GOOF OFF SPRAY VOC 1OZ Warr Bank Acct - Warrants Bank Account 1204408 Invoice 10/2/2025 9.78 0.00 0.00 0.00 9.78
No
10 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 11 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PD - GOOF OFF SPRAY VOC 1OZ 0.00
Item Description

9.78 Price Amount Tax

0.00 9.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 9.78 100.00%
Vendor: HEA03 - HEALTH EQUITY Vendor Total: 75.00
9/23/2025 9/23/2025 9/23/2025
ADM - HEALTHCARE - BENEFIT PERIOD SE 20… Warr Bank Acct - Warrants Bank Account 3052457 Invoice 9/23/2025 75.00 0.00 0.00 0.00 75.00
No

0.00 0.00
Units
ADM - HEALTHCARE - BENEFIT PERIOD S… 0.00
Item Description

75.00 Price Amount Tax

0.00 75.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-0400 Medical Insurance 75.00 100.00%
Vendor: HEA01 - HEALTH SANITATION SERVICE Vendor Total: 834.98 8/1/2025 8/1/2025 8/1/2025
PW - 40 YD OPEN TOP Warr Bank Acct - Warrants Bank Account 0432020-1082-3 Invoice 8/1/2025 834.98 0.00 0.00 0.00 834.98 No

0.00 0.00
Units
PW - 40 YD OPEN TOP 0.00
Item Description
208.75
Price Amount Tax

0.00 208.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 208.75 100.00%

0.00 0.00
Units
PW - 40 YD OPEN TOP 0.00
Item Description
208.75
Price Amount Tax

0.00 208.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 208.75 100.00%

0.00 0.00
Units
PW - 40 YD OPEN TOP 0.00
Item Description
208.74
Price Amount Tax

0.00 208.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 208.74 100.00%

0.00 0.00
Units
PW - 40 YD OPEN TOP 0.00
Item Description
208.74
Price Amount Tax

0.00 208.74
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 208.74 100.00%
Vendor: INT01 - INTEGRITY PLANNING Vendor Total: 2,520.00 10/1/2025 10/1/2025 10/1/2025
ADM - PLANNING SERVICES - AUG & SEP 2025 Warr Bank Acct - Warrants Bank Account 91 Invoice 10/1/2025 2,520.00 0.00 0.00 0.00 2,520.00
No

0.00 0.00
Units
ADM - PLANNING SERVICES - AUG & SEP… 0.00
Item Description
2,520.00
Price Amount Tax

0.00 2,520.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 2,520.00 100.00%
Vendor: ITE01 - ITECH SOLUTIONS Vendor Total: 10,110.41 10/1/2025 10/1/2025 10/1/2025
ADM - MICROSOFT LICENSES - OCT 2025 Warr Bank Acct - Warrants Bank Account 15327 Invoice 10/1/2025 2,310.60 0.00 0.00 0.00 2,310.60 No
11 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 12 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - MICROSOFT LICENSES - OCT 2025 0.00
Item Description
2,310.60
Price Amount Tax

0.00 2,310.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 2,310.60 100.00% 10/1/2025 10/1/2025 10/1/2025
ADM - IT SERVICES - OCT 2025 Warr Bank Acct - Warrants Bank Account 15364 Invoice 10/1/2025 7,799.81 0.00 0.00 0.00 7,799.81 No

0.00 0.00
Units
ADM - IT SERVICES - OCT 2025 0.00
Item Description
7,799.81
Price Amount Tax

0.00 7,799.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2151 Information Technology Svs 7,799.81 100.00% Vendor: J&E01 - J&E CLEANING Vendor Total: 3,085.00
10/1/2025 10/1/2025 10/1/2025
ADM - CLEANING SERVICES Warr Bank Acct - Warrants Bank Account 49177 Invoice 10/1/2025 2,250.00 0.00 0.00 0.00 2,250.00 No

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
297.75
Price Amount Tax

0.00 297.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 297.75 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
284.05
Price Amount Tax

0.00 284.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 284.05 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
126.99
Price Amount Tax

0.00 126.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 126.99 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
1,046.63
Price Amount Tax

0.00 1,046.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 1,046.63 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description

24.06 Price Amount Tax

0.00 24.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 24.06 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
220.56
Price Amount Tax

0.00 220.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 220.56 100.00%
12 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 13 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 124.98 100.00%

0.00 0.00
Units
ADM - CLEANING SERVICES 0.00
Item Description
124.98
Price Amount Tax

0.00 124.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 124.98 100.00%
10/1/2025 10/1/2025 10/1/2025
SC - SENIOR CENTER CLEANING SERVICES - O… Warr Bank Acct - Warrants Bank Account 49233 Invoice 10/1/2025 435.00 0.00 0.00 0.00 435.00
No

0.00 0.00
Units
SC - SENIOR CENTER CLEANING SERVICE… 0.00
Item Description
435.00
Price Amount Tax

0.00 435.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2166 Activity 435.00 100.00%
10/1/2025 10/1/2025 10/1/2025
PD - OCTOBER CELANING SERVICE Warr Bank Acct - Warrants Bank Account 49245 Invoice 10/1/2025 400.00 0.00 0.00 0.00 400.00
No

0.00 0.00
Units
PD - OCTOBER CELANING SERVICE 0.00
Item Description
400.00
Price Amount Tax

0.00 400.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 400.00 100.00%
Vendor: LBS01 - LOBO BUTCHER SHOP LLC Vendor Total: 141.00 8/5/2025 8/5/2025 8/5/2025
SC - RECREATION: CYCLEMAYNIA - FOOD Warr Bank Acct - Warrants Bank Account 048 Invoice 8/5/2025 141.00 0.00 0.00 0.00 141.00
No

0.00 0.00
Units
SS - RECREATION: CYCLEMAYNIA - FOOD 0.00
Item Description
141.00
Price Amount Tax

0.00 141.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-2150 Professional services 141.00 100.00%
Vendor: MRB01 - MR. BACKFLOW Vendor Total: 75.00
8/18/2025 8/18/2025 8/18/2025
WATER - INITIAL TESTING OF ONE BACKFLO… Warr Bank Acct - Warrants Bank Account 82548 Invoice 8/18/2025 75.00 0.00 0.00 0.00 75.00
No

0.00 0.00
Units
WATER - INITIAL TESTING OF ONE BACK… 0.00
Item Description

75.00 Price Amount Tax

0.00 75.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 75.00 100.00%
Vendor: NOL01 - NO LIMIT TIRE INC. Vendor Total: 30.00
8/26/2025 8/26/2025 8/26/2025
WATER - F-350 #1502938 - RIGHT REAR OUT… Warr Bank Acct - Warrants Bank Account 53039 Invoice 8/26/2025 30.00 0.00 0.00 0.00 30.00
No
13 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 14 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - F-350 #1502938 - RIGHT REAR… 0.00
Item Description

30.00 Price Amount Tax

0.00 30.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1460 Vehicle maintenance 30.00 100.00%
Vendor: PER02 - PERRY'S ELECTRIC MOTORS I Vendor Total: 10,984.53 6/13/2025 6/13/2025 6/13/2025
WWTP - 5HP 1800RPM EBARA SUMP PUMP … Warr Bank Acct - Warrants Bank Account 28208 Invoice 6/13/2025 10,984.53 0.00 0.00 0.00 10,984.53 No

0.00 0.00
Units
WWTP - 5HP 1800RPM EBARA SUMP P… 0.00
Item Description
10,984.53
Price Amount Tax

0.00 10,984.53
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1500 Equipment Replacement 10,984.53 100.00%
Vendor: THE07 - PHILIP F. SINCO Vendor Total: 7,270.50
9/30/2025 9/30/2025 9/30/2025
ADM - CCWA RELATED - SEPT 2025 Warr Bank Acct - Warrants Bank Account 10461 Invoice 9/30/2025 499.50 0.00 0.00 0.00 499.50
No

0.00 0.00
Units
ADM - CCWA RELATED - SEPT 2025 0.00
Item Description
499.50
Price Amount Tax

0.00 499.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 499.50 100.00%
10/2/2025 10/2/2025 10/2/2025
ADM - LEGAL SERVICES - SEPT 2025 Warr Bank Acct - Warrants Bank Account 10462 Invoice 10/2/2025 6,049.50 0.00 0.00 0.00 6,049.50 No

0.00 0.00
Units
ADM - LEGAL SERVICES - SEPT 2025 0.00
Item Description
6,049.50
Price Amount Tax

0.00 6,049.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4110-2150 Professional services 6,049.50 100.00%
10/2/2025 10/2/2025 10/2/2025
ADM - ROYAL THEATER LEGAL - SEPT 2025 Warr Bank Acct - Warrants Bank Account 10463 Invoice 10/2/2025 721.50 0.00 0.00 0.00 721.50
No

0.00 0.00
Units
ADM - ROYAL THEATER LEGAL - SEPT 20… 0.00
Item Description
721.50
Price Amount Tax

0.00 721.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 721.50 100.00%
Vendor: PRI02 - PRINTMASTERS DESIGN & PRI Vendor Total: 107.65 9/24/2025 9/24/2025 9/24/2025
WATER - BUSINESS CARDS Warr Bank Acct - Warrants Bank Account 7532 Invoice 9/24/2025 107.65 0.00 0.00 0.00 107.65
No

0.00 0.00
Units
WATER - BUSINESS CARDS 0.00
Item Description
107.65
Price Amount Tax

0.00 107.65
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1150 Communications 107.65 100.00%
Vendor: QUI01 - QUILL CORPORATION Vendor Total: 79.98
9/4/2025 9/4/2025 9/4/2025
ADM - STORAGE BOXES FOR HR Warr Bank Acct - Warrants Bank Account 45624973 Invoice 9/4/2025 32.08 0.00 0.00 0.00 32.08
No
14 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 15 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - STORAGE BOXES FOR HR 0.00
Item Description

32.08 Price Amount Tax

0.00 32.08
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 32.08 100.00%
9/9/2025 9/9/2025 9/9/2025
ADM - OFFICE SUPPLIES FOR ADMIN Warr Bank Acct - Warrants Bank Account 45687705 Invoice 9/9/2025 47.90 0.00 0.00 0.00 47.90
No

0.00 0.00
Units
ADM - OFFICE SUPPLIES FOR ADMIN 0.00
Item Description

47.90 Price Amount Tax

0.00 47.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 47.90 100.00%
Vendor: RAA01 - RAVATT ALBRECHT & ASSOCIATES, INC Vendor Total: 25,519.19 9/19/2025 9/19/2025 9/19/2025
PW - PROFESSIONAL SERVICES THROGH AU… Warr Bank Acct - Warrants Bank Account 825-916 Invoice 9/19/2025 25,519.19 0.00 0.00 0.00 25,519.19 No

0.00 0.00
Units
PW - PROFESSIONAL SERVICES THROGH… 0.00
Item Description
25,519.19
Price Amount Tax

0.00 25,519.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3075 Building Improvements (089-108) 25,519.19 100.00% Vendor: REY01 - REYNA AUTO REPAIR Vendor Total: 106.00
9/11/2025 9/11/2025 9/11/2025
PD - CHANGED MOTOR OIL & OIL FILTER Warr Bank Acct - Warrants Bank Account 6153 Invoice 9/11/2025 106.00 0.00 0.00 0.00 106.00
No

0.00 0.00
Units
PD - CHANGED MOTOR OIL & OIL FILTER 0.00
Item Description
106.00
Price Amount Tax

0.00 106.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1460 Vehicle Maintenance 106.00 100.00%
Vendor: SAN25 - SAN LUIS POWER HOUSE,INC Vendor Total: 2,040.00 7/31/2025 7/31/2025 7/31/2025
WWTP - LABOR SERVICES - SERVICE CALL - … Warr Bank Acct - Warrants Bank Account 53551 Invoice 7/31/2025 2,040.00 0.00 0.00 0.00 2,040.00 No

0.00 0.00
Units
WWTP - LABOR SERVICES - SERVICE CALL… 0.00
Item Description
2,040.00
Price Amount Tax

0.00 2,040.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,040.00 100.00%
Vendor: SAN49 - SANTA MARIA GLASS & MIRRO Vendor Total: 48.94 8/6/2025 8/6/2025 8/6/2025
PW - PLEX Warr Bank Acct - Warrants Bank Account
59263 Invoice 8/6/2025 48.94 0.00 0.00 0.00 48.94
No

0.00 0.00
Units
PW - PLEX 0.00
Item Description

48.94 Price Amount Tax

0.00 48.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 48.94 100.00%
Vendor: SAT01 - SATCOM GLOBAL FZE Vendor Total: 114.42
15 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 16 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
10/1/2025 10/1/2025 10/1/2025
FIRE - IRIDIUM SIM CARD Warr Bank Acct - Warrants Bank Account AS10250175 Invoice 10/1/2025 114.42 0.00 0.00 0.00 114.42 No

0.00 0.00
Units
FIRE - IRIDIUM SIM CARD 0.00
Item Description

57.21 Price Amount Tax

0.00 57.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 57.21 100.00%

0.00 0.00
Units
FIRE - IRIDIUM SIM CARD 0.00
Item Description

57.21 Price Amount Tax

0.00 57.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1150 Communications 57.21 100.00%
Vendor: SMI01 - SMITH PIPE & SUPPLY Vendor Total: 242.44 9/18/2025 9/18/2025 9/18/2025
PW - RB 5000 SERIES 4'' PC P/U ROTOR Warr Bank Acct - Warrants Bank Account 4304570 Invoice 9/18/2025 64.78 0.00 0.00 0.00 64.78
No

0.00 0.00
Units
PW - RB 5000 SERIES 4'' PC P/U ROTOR 0.00
Item Description

64.78 Price Amount Tax

0.00 64.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 64.78 100.00%
9/30/2025 9/30/2025 9/30/2025
PW - RB 5000 SERIES 4'' FC P/U ROTOR FREI… Warr Bank Acct - Warrants Bank Account 4308256 Invoice 9/30/2025 177.66 0.00 0.00 0.00 177.66
No

0.00 0.00
Units
PW - RB 5000 SERIES 4'' FC P/U ROTOR … 0.00
Item Description
177.66
Price Amount Tax

0.00 177.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 177.66 100.00%
Vendor: TER01 - TERMINIX PROCESSING CENTE Vendor Total: 1,091.80 7/8/2025 7/8/2025 7/8/2025
PW - 918 OBISPO Warr Bank Acct - Warrants Bank Account
461515292 Invoice 7/8/2025 597.80 0.00 0.00 0.00 597.80 No

0.00 0.00
Units
PW - 918 OBISPO 0.00
Item Description
597.80
Price Amount Tax

0.00 597.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 597.80 100.00%
7/8/2025 7/8/2025 7/8/2025
PW - 918 OBISPO Warr Bank Acct - Warrants Bank Account
461515674 Invoice 7/8/2025 247.00 0.00 0.00 0.00 247.00 No

0.00 0.00
Units
PW - 918 OBISPO 0.00
Item Description
247.00
Price Amount Tax

0.00 247.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 247.00 100.00%
8/8/2025 8/8/2025 8/8/2025
PW - 918 OBISPO Warr Bank Acct - Warrants Bank Account
462605735 Invoice 8/8/2025 247.00 0.00 0.00 0.00 247.00 No
16 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 17 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - 918 OBISPO 0.00
Item Description
247.00
Price Amount Tax

0.00 247.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 247.00 100.00%
Vendor: THE12 - THE SHERWIN WILLIAMS CO. Vendor Total: 128.72 9/15/2025 9/15/2025 9/15/2025
PW - SPR EXT FL EXTRA Warr Bank Acct - Warrants Bank Account 1715-9 Invoice 9/15/2025 128.72 0.00 0.00 0.00 128.72
No

0.00 0.00
Units
PW - SPR EXT FL EXTRA 0.00
Item Description
128.72
Price Amount Tax

0.00 128.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 128.72 100.00%
Vendor: BRA02 - THOMAS BRADEBERRY Vendor Total: 9,262.50 10/2/2025 10/2/2025 10/2/2025
ADM - ROYAL THEATER GRANT & PROJECT … Warr Bank Acct - Warrants Bank Account 33 Invoice 10/2/2025 9,262.50 0.00 0.00 0.00 9,262.50
No

0.00 0.00
Units
ADM - ROYAL THEATER GRANT & PROJE… 0.00
Item Description
9,262.50
Price Amount Tax

0.00 9,262.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2164 General Admin 9,262.50 100.00%
Vendor: TOW01 - TOWNSEND PUBLIC AFFAIRS I Vendor Total: 5,000.00 10/1/2025 10/1/2025 10/1/2025
ADM - CONSULTING SERVICES - OCTOBER 20… Warr Bank Acct - Warrants Bank Account 24191 Invoice 10/1/2025 5,000.00 0.00 0.00 0.00 5,000.00 No

0.00 0.00
Units
ADM - CONSULTING SERVICES - OCTOB… 0.00
Item Description
1,500.00
Price Amount Tax

0.00 1,500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 1,500.00 100.00%

0.00 0.00
Units
ADM - CONSULTING SERVICES - OCTOB… 0.00
Item Description
1,500.00
Price Amount Tax

0.00 1,500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 1,500.00 100.00%

0.00 0.00
Units
ADM - CONSULTING SERVICES - OCTOB… 0.00
Item Description
1,500.00
Price Amount Tax

0.00 1,500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,500.00 100.00%

0.00 0.00
Units
ADM - CONSULTING SERVICES - OCTOB… 0.00
Item Description
500.00
Price Amount Tax

0.00 500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-2150 Professional Services 500.00 100.00%
Vendor: TMP01 - TRAFFIC MANAGEMENT PRODUCTS INC Vendor Total: 213.88 9/8/2025 9/8/2025 9/8/2025
PW - SS9200 - PVC-W - 4X8-3MM CUSTOM S… Warr Bank Acct - Warrants Bank Account 06-118276 Invoice 9/8/2025 213.88 0.00 0.00 0.00 213.88 No
17 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 18 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - SS9200 - PVC-W - 4X8-3MM CUST… 0.00
Item Description
213.88
Price Amount Tax

0.00 213.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 213.88 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 24.32
9/29/2025 9/29/2025 9/29/2025
ADM- SENIOR CENTER COPIER METER READ… Warr Bank Acct - Warrants Bank Account 4475237-CAL Invoice 9/29/2025 15.13 0.00 0.00 0.00 15.13 No

0.00 0.00
Units
ADM- SENIOR CENTER COPIER METER R… 0.00
Item Description

15.13 Price Amount Tax

0.00 15.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2166 Activity 15.13 100.00%
9/30/2025 9/30/2025 9/30/2025
PW - PUBLIC WORKS COPIER METER READI… Warr Bank Acct - Warrants Bank Account 4476683-CAL Invoice 9/30/2025 9.19 0.00 0.00 0.00 9.19
No

0.00 0.00
Units
PW - PUBLIC WORKS COPIER METER RE… 0.00
Item Description

3.06 Price Amount Tax

0.00 3.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 3.06 100.00%

0.00 0.00
Units
PW - PUBLIC WORKS COPIER METER RE… 0.00
Item Description

3.06 Price Amount Tax

0.00 3.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 3.06 100.00%

0.00 0.00
Units
PW - PUBLIC WORKS COPIER METER RE… 0.00
Item Description

3.07 Price Amount Tax

0.00 3.07
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 3.07 100.00%
Vendor: VLO01 - V. LOPEZ JR. & SONS Vendor Total: 2,027.00 9/30/2025 9/30/2025 9/30/2025
PD - VARIOUS WORK - 303 OBISPO ST TO 39… Warr Bank Acct - Warrants Bank Account 14950 Invoice 9/30/2025 2,027.00 0.00 0.00 0.00 2,027.00 No

0.00 0.00
Units
PD - VARIOUS WORK - 303 OBISPO ST T… 0.00
Item Description
2,027.00
Price Amount Tax

0.00 2,027.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 2,027.00 100.00% Vendor: VER05 - VERIZON WIRELESS Vendor Total: 992.11
9/18/2025 9/18/2025 9/18/2025
ADM - COMMUNICATIONS Warr Bank Acct - Warrants Bank Account 6123838855 Invoice 9/18/2025 992.11 0.00 0.00 0.00 992.11 No

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description
115.61
Price Amount Tax

0.00 115.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1150 Communications 115.61 100.00%
18 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 19 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description
206.44
Price Amount Tax

0.00 206.44
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1150 Communications 206.44 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description
324.82
Price Amount Tax

0.00 324.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1150 Communications 324.82 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description

38.36 Price Amount Tax

0.00 38.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 38.36 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description

95.90 Price Amount Tax

0.00 95.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 95.90 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description

57.54 Price Amount Tax

0.00 57.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1150 Communications 57.54 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description

76.72 Price Amount Tax

0.00 76.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1150 Communications 76.72 100.00%

0.00 0.00
Units
ADM - COMMUNICATIONS 0.00
Item Description

76.72 Price Amount Tax

0.00 76.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1150 Communications 76.72 100.00%
Vendor: VES01 - VESTIS GROUP , INC. Vendor Total: 597.80 9/15/2025 9/15/2025 9/15/2025
WWTP - ACCT#:170454000 UNIFORM SERVI… Warr Bank Acct - Warrants Bank Account 5020884770 Invoice 9/15/2025 213.84 0.00 0.00 0.00 213.84 No

0.00 0.00
Units
WWTP - ACCT#:170454000 UNIFORM S… 0.00
Item Description
213.84
Price Amount Tax

0.00 213.84
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 213.84 100.00%
9/22/2025 9/22/2025 9/22/2025
WWTP - ACCT#:170454000 - UNIFORM SERV… Warr Bank Acct - Warrants Bank Account 5020889159 Invoice 9/22/2025 18.05 0.00 0.00 0.00 18.05 No
19 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 20 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WWTP - ACCT#:170454000 - UNIFORM … 0.00
Item Description

18.05 Price Amount Tax

0.00 18.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 18.05 100.00%
9/29/2025 9/29/2025 9/29/2025
PW - ACCT#;170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020893522 Invoice 9/29/2025 143.67 0.00 0.00 0.00 143.67 No

0.00 0.00
Units
PW - ACCT#;170454000 - UNIFORM SER… 0.00
Item Description

3.17 Price Amount Tax

0.00 3.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 3.17 100.00%

0.00 0.00
Units
PW - ACCT#;170454000 - UNIFORM SER… 0.00
Item Description

10.40 Price Amount Tax

0.00 10.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 10.40 100.00%

0.00 0.00
Units
PW - ACCT#;170454000 - UNIFORM SER… 0.00
Item Description

3.62 Price Amount Tax

0.00 3.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 3.62 100.00%

0.00 0.00
Units
PW - ACCT#;170454000 - UNIFORM SER… 0.00
Item Description

3.62 Price Amount Tax

0.00 3.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 3.62 100.00%

0.00 0.00
Units
PW - ACCT#;170454000 - UNIFORM SER… 0.00
Item Description
122.86
Price Amount Tax

0.00 122.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 122.86 100.00%
9/29/2025 9/29/2025 9/29/2025
WWTP - ACCT#:170454000 - UNIFORM SERV… Warr Bank Acct - Warrants Bank Account 5020893523 Invoice 9/29/2025 18.05 0.00 0.00 0.00 18.05 No

0.00 0.00
Units
WWTP - ACCT#:170454000 - UNIFORM … 0.00
Item Description

18.05 Price Amount Tax

0.00 18.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 18.05 100.00%
9/29/2025 9/29/2025 9/29/2025
WATER - ACCT#:170454000 - UNFORM SERV… Warr Bank Acct - Warrants Bank Account 5020893524 Invoice 9/29/2025 55.68 0.00 0.00 0.00 55.68 No

0.00 0.00
Units
WATER - ACCT#:170454000 - UNFORM … 0.00
Item Description

55.68 Price Amount Tax

0.00 55.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 55.68 100.00%
9/29/2025 9/29/2025 9/29/2025
PW - ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020893525 Invoice 9/29/2025 12.51 0.00 0.00 0.00 12.51 No
20 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 21 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM SER… 0.00
Item Description

7.51 Price Amount Tax

0.00 7.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-0100 Salaries - Regular 7.51 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM SER… 0.00
Item Description

1.25 Price Amount Tax

0.00 1.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-0100 Salaries - Regular 1.25 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM SER… 0.00
Item Description

1.25 Price Amount Tax

0.00 1.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-0100 Salaries - Regular 1.25 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM SER… 0.00
Item Description

1.25 Price Amount Tax

0.00 1.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 1.25 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM SER… 0.00
Item Description

1.25 Price Amount Tax

0.00 1.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-0100 Salaries - Regular 1.25 100.00%
9/29/2025 9/29/2025 9/29/2025
PD - ACCT#:792232905 - LAUNDRY SERVICE Warr Bank Acct - Warrants Bank Account 5020893530 Invoice 9/29/2025 136.00 0.00 0.00 0.00 136.00 No

0.00 0.00
Units
PD - ACCT#:792232905 - LAUNDRY SERV… 0.00
Item Description
136.00
Price Amount Tax

0.00 136.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 136.00 100.00%
Vendor: WEL01 - WELLS FARGO VENDOR FINANC Vendor Total: 666.45 10/1/2025 10/1/2025 10/1/2025
ADM - COPY MACHINES LEASE PAYMENT - S… Warr Bank Acct - Warrants Bank Account 5035782584 Invoice 10/1/2025 666.45 0.00 0.00 0.00 666.45 No

0.00 0.00
Units
ADM - COPY MACHINES LEASE PAYMENT… 0.00
Item Description
666.45
Price Amount Tax

0.00 666.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 666.45 100.00%
Vendor: WHI01 - WHITE CAP Vendor Total: 70.24
9/2/2025 9/2/2025 9/2/2025
WATER - XL LIME CL2 BLACK BOTTOM IPAD … Warr Bank Acct - Warrants Bank Account 10022333389 Invoice 9/2/2025 70.24 0.00 0.00 0.00 70.24 No
21 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 22 of 25
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - XL LIME CL2 BLACK BOTTOM I… 0.00
Item Description

70.24 Price Amount Tax

0.00 70.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 70.24 100.00%
22 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 23 of 25
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Invoice 101 104,622.12 0.00 0.00 0.00 104,622.12 0.00 104,622.12 Grand Total: 104,622.12 0.00 0.00 0.00 104,622.12 0.00 104,622.12 23 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 24 of 25
Account Summary
Account Name Amount
001-4105-1150 Communications 76.72
001-4105-1200 Office Supplies & Postage 134.47
001-4105-2150 Professional Services 297.75
001-4110-2150 Professional services 7,647.50
001-4120-1150 Communications 76.72
001-4120-1200 Office Supplies & Postage 126.11
001-4120-2150 Professional services 588.18
001-4140-0400 Medical Insurance 75.00
001-4140-0450 Other Benefits 50.32
001-4140-2150 Professional Services 524.06
001-4140-2151 Information Technology Svs 10,280.41
001-4140-4150 Lease Purchase 666.45
001-4145-1150 Communications 57.54
001-4145-1550 Operating Supplies & Exp. 1,046.42
001-4145-1560 Fuel & lubricants 428.02
001-4145-2150 Professional Services 4,458.78
001-4200-1150 Communications 191.47
001-4200-1460 Vehicle Maintenance 106.00
001-4200-1550 Operating Supplies & Exp. 2,572.78
001-4200-2350 Services by other Agencies 212.00
001-4220-1150 Communications 57.21
001-4220-1460 Vehicle Maintenance 40.00
001-4220-1560 Fuels and Lubricants 220.38
001-4300-1550 Operating Supplies & Exp. 131.51
001-4300-2150 Professional services 267.99
001-4405-2150 Professional Services 2,740.56
Total: 33,074.35
Account Name Amount
010-4420-0100 Salaries - Regular 26.71
010-4420-1150 Communications 432.47
010-4420-1350 Memberships, Dues & Subs 1,912.83
010-4420-1460 Vehicle maintenance 30.00
010-4420-1535 Meters 1,743.12
010-4420-1550 Operating Supplies & Exp. 243.87
010-4420-1560 Fuel & lubricants 304.50
010-4420-2150 Professional Services 2,463.91
010-4420-2350 Services by other Agencies 98.82
Total: 7,256.23
Account Name Amount
012-4425-0100 Salaries - Regular 26.71
012-4425-1150 Communications 206.44
012-4425-1460 Vehicle maintenance 568.41
012-4425-1500 Equipment Replacement 10,984.53
012-4425-1550 Operating Supplies & Exp. 28.20
012-4425-1560 Fuel & lubricants 116.56
012-4425-2150 Professional Services 8,466.80
Total: 20,397.65
Account Name Amount
060-4490-0100 Salaries - Regular 10.97
060-4490-1550 Operating Supplies & Exp. 3.62
Total: 14.59
24 Payable Register Packet: APPKT00691 - 10.14.25 BIWEEKLY RUN 10/8/2025 9:14:59 AM Page 25 of 25
Account Summary
Account Name Amount
065-4485-1550 Operating Supplies & Exp. 3.62
Total: 3.62
Account Name Amount
071-4454-0100 Salaries - Regular 32.97
071-4454-1150 Communications 115.61
071-4454-1460 Vehicle Maintenance 106.22
071-4454-1550 Operating Supplies & Exp. 1,276.89
071-4454-1560 Fuels & Lubricants 241.05
071-4454-2150 Professional Services 1,708.74
Total: 3,481.48
Account Name Amount
079-4542-2164 General Admin 9,984.00
079-4542-2166 Activity 4,369.13
Total: 14,353.13
Account Name Amount
089-4444-3075 Building Improvements (089-108) 25,519.19 Total: 25,519.19
Account Name Amount
107-4018-2150 Profl Services 71.75
107-4018-2166 Activity 450.13
Total: 521.88
25 September 23, 2025 City of Guadalupe Council Meeting Minutes Page 1 of 4

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, September 23, 2025, at 6:00 pm
City Hall, Council Chambers, 918 Obispo Street, Guadalupe CA 93434

1. ROLL CALL:

Council Member Eugene Costa Jr.

Council Member Whitney Furness
Council Member Amelia M. Villegas
Mayor Pro Tempore Christina Hernandez
Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present.

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

Mayor Julian asked to move item 11 to item 10. Recreation Resources became item 10 and Human Resources became item 11.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Deborah Sykes spoke about the code compliance Chief Cash requested be posted on the community social media sites and the street sweeper.

Agenda Item No. 7C
September 23, 2025 City of Guadalupe Council Meeting Minutes Page 2 of 4

6. CEREMONIAL CALENDAR
A. National Voter Registration Day – September 16, 2025, Proclamation B. Hispanic Heritage Month - September 15 – October 15, 2025, Proclamation Item 6A National Voter Registration Proclamation Day was skipped.

7. CONSENT CALENDAR (A-H)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending September 12, 2025.

C. Approve the Minutes of the City Council regular meeting of September 9, 2025.

D. Approve the annual “Peace, Love and Hope Around the World” holiday season parade scheduled for Saturday, December 13, 2025, by Kiwanis Club of Guadalupe.

E. Adopt Resolution No. 2025-49 approving the list of qualified consultants for On-call Inspection and Construction Management services.

F. Adopt Resolution No. 2025-50 authorizing the Mayor to sign the Easement Deed to Pacific Gas and Electric Company (PG&E), allowing electrical service to the new electric vehicle charging stations at the Guadalupe Transit Hub (Amtrak Station).

G. Adopt Resolution No. 2025-51 authorizing the Mayor to execute Contract Amendment No. 1 to the agreement between the City of Guadalupe and the Wallace Group for inspections services for the Highway 1 Lift Station Project.

H. Adopt Resolution No. 2025-52 approving a two-year agreement with Rainscape, A Landscape Service Company, for landscape maintenance services within the Pasadera Subdivision.

Council Member Villegas pulled item 7C.

Motion was made by Council Member Hernandez and seconded by Council Member Villegas to approve the remaining balance of the calendar. Motion passed. AYES 5-0.

Council Member Villegas referenced Item #10 from the September 9th meeting which had to do with having an “oversight function” relating to the Royal Theater project. She had voted “No” to a motion to form a committee covered by the Brown Act which would create an administrative burden. More importantly, she felt that since there wasn’t currently a formal oversight function that maybe a suggested option of having September 23, 2025 City of Guadalupe Council Meeting Minutes Page 3 of 4 two (2) council members work with City staff, such as City Administrator, Finance Director, and City Engineer, to establish an initial oversight process seemed reasonable. There would always be the option of revisiting the matter should additional transparency be needed.

Motion was made by Council Member Villegas and seconded by Council Member Costa Jr. to approve item 7C with comments made at this meeting. Motion passed. AYES 5-0.

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for September 23, 2025

Todd Bodem asked the council to waive the November 11th council meeting due to this being a holiday and the staff may not be available. The council approved to waive the meeting for that day.

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for September 23, 2025 B. Police Department report for July and August 2025
C. Fire Department report for July and August 2025
D. Code Compliance report for July and August 2025
City employee Joanna Mendoza who is the Records Clerk in the Guadalupe Police Department was recognized at the Law Enforcement appreciation night dinner as Employee of the Year.

10. RECREATION SERVICES MANAGER: (Information Only)
A. Recreation and Parks report for August 2025
Council Member Furness inquired about the Recreation and Park Commission position being filled.

11. HUMAN RESOURCES MANAGER: (Information Only)
A. Human Resources report for August 2025

Isasis Rivas was recognized for the Quartey Recognition program.

REGULAR BUSINESS

12. Proclamation of emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

Written report: Philip F. Sinco, City Attorney
Recommendation: That the City Council adopt Resolution No. 2025-53 proclaiming the existence of a public facilities emergency pursuant to Guadalupe Municipal Code section 4.04.030.F. and California Public Contracts Code section 22035 associated with the partial failure of the City of Guadalupe’s Supervisory Control and Data Acquisition (SCADA) system.

September 23, 2025 City of Guadalupe Council Meeting Minutes Page 4 of 4 Council Member Furness asked if quotes were received from two different companies for the exact same thing. Mr. Trujillo, Director of Public Works, responded that it was correct, it was a one for one quote.

Motion was made by Council Member Costa Jr. and seconded by Council Member Villegas to pass Resolution No. 2025-53 proclaiming the existence of a public facilities emergency pursuant to Guadalupe Municipal Code section 4.04.030.F. Motion passed. AYES 5-0.

13. FUTURE AGENDA ITEMS

14. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
Council Member Hernandez attended the Fiesta Patrias and the Cosecha Farmers Market fund raising event.

And the Indigenous Youth Leadership Institution of Arts and Culture Exhibit will be held on Thursday from 5:30 – 8:00. September is suicide prevention month.

Council Member Villegas attended the Parade, Law Enforcement Appreciation dinner and the Farmers Market fundraiser. September is National Library card month.

Mayor Julian attended the Caltrans meeting on 9/11/25, Guadalupe Beautician Efforts meeting on 9/15/25, and the Santa Barbara Association of Governments meeting on 9/18/25. The Guadalupe American Legion Post #317 will be hosting a free lunch on October 11th at 12:00 noon.

15. ADJOURNMENT
Motion was made by Council Member Costa Jr. and seconded Council Member Hernandez to adjourn the meeting. Motion passed. 5-0. Meeting ended at 6:51 p.m.

Prepared by: Approved by:
__________________________________ ________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor

Agenda Item No. 7D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 14, 2025
_______________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Cancellation of November 11, 2025, City Council meeting.

RECOMMENDATION:

That the City Council authorizes the cancellation of the City Council meeting on November 11, 2025.

BACKGROUND:

The first regular City Council meeting in November falls during Veterans’ Day. Staff recommends cancellation of the meeting. Should an emergency arise, a special meeting will be scheduled and public notified.

FISCAL IMPACT:

No Impact

Agenda Item No. 7E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 14, 2025
________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: 303 Obispo Site Improvements- EV/ Bus Charging Facility Project RECOMMENDATION:

It is recommended that the City Council:
• Adopt Resolution No. 2025-54, approving a Contractor Services Agreement with Quincon, Inc. for construction of the 303 Obispo Site Improvements- EV/ Bus Charging Facility Project; and, • Adopt Resolution No. 2025-55, approving a Consultant Services Agreement with Cannon Corporation for construction management and inspection services for the above project.

BACKGROUND:

The City Council previously approved the installation of electric charging stations at 303 Obispo Street for electric buses and other electric vehicles. The project involves the construction of an electric vehicle/electric bus charging facility at the City’s corporation yard, which includes earthwork, concrete and asphalt paving, fencing and gates, the installation of an electrical charging facility, coordination with PG&E, and other items as specified in the Contract Documents.

DISCUSSION:

On Wednesday, July 23, 2025, the City Engineer solicited formal bids for the 303 Site Improvements- EV/ Bus Charging Facility Project. The deadline to receive bids was 3:00 p.m. on Tuesday, September 23, 2025. The City received three bids with an average bid of $718,698.16. Quincon Inc. was the low bidder, with a bid of $688,213.00.

On Friday, September 12, 2025, the City Engineer solicited proposals for Construction Management (CM) and Inspection Services from the approved list of On-Call consultants for the above project. The deadline to receive proposals was Friday, September 26, 2025. The City Engineer received two proposals. The other consulting firms declined to submit proposals for this project, as they plan to submit proposals for the three upcoming larger construction projects. The City Engineer recommends awarding the CM and Inspection Services contract to Cannon Corporation, as the other consultant only proposed to provide CM Services.

Jeff van den Eikhof

Staff recommends awarding the construction of the 303 Site Improvements- EV/ Bus Charging Facility Project to Quincon, Inc. for $688,213.00 and authorizing the City Administrator to approve contract change orders up to 15% of the bid amount. Staff also recommends awarding a consultant services agreement to Cannon Corporation for $145,943 and authorizing the City Administrator to approve contract change orders up to 15% of the approved fees.

FISCAL IMPACT:

The FY 25/26 Budget for Capital Improvement Projects allocated approximately $1.56 million in funding to cover the costs of this project, including the following:

AHSC grant funds- $767,410
5339- $250,000
SB125- $500,000
Transit funds- $ 44,118
ATTACHMENTS:

1. Resolution No. 2025-54

2. Agreement for Contractor Services with Quincon Inc.

3. Resolution No. 2025-55

4. Agreement for Consultant Services with Cannon Corporation

RESOLUTION NO. 2025-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR CONTRACTOR SERVICES WITH QUINCON, INC. FOR THE 303 OBISPO SITE IMPROVEMENTS – EV/BUS

CHARGING FACILITY PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF

OF THE CITY
WHEREAS, the City Council previously approved the installation of an electric vehicle charging station at 303 Obispo Street for electric buses and other electric vehicles; and WHEREAS, the project generally consists of the construction of an electric vehicle / electric bus charging facility at the City’s corporation yard located at 303 Obispo Street, Guadalupe, CA. The work involves earthwork, concrete and asphalt paving, fencing and gates, installation of an electrical charging facility, coordination with PG&E, and other items as specified in the Contract Documents; and WHEREAS, the City Engineer solicited and received bids for the 303 Obispo Site Improvements- EV/ Bus Charging Facility Project; and
WHEREAS, Quincon, Inc. was the lower bidder; and
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The agreement for contractor services with Quincon Inc. for $688,213, attached to the staff report for this item, is hereby approved; and
SECTION 2: The Mayor is authorized to sign the agreement with Quincon, Inc. on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 14th day of October, 2025, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 1

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, Resolution, being Resolution No. 2025-54, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 14, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
City Atty Rev 6/23
1 AGREEMENT FOR CONTRACTOR SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND
QUINCON, INC.

THIS AGREEMENT FOR CONTRACTOR SERVICES (the "Agreement") is made and entered into this 14th day of October 2025 by and between the CITY OF GUADALUPE, a municipal corporation ("City"), and Ramsey Asphalt Company, a California Corporation ("Contractor").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 19 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of one (1) year from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Contractor agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Contractor shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit A (Compensation) and made a part of this Agreement.
(b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, sub-contractor contracts and miscellaneous expenses. City shall independently review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Contractor with ATTACHMENT 2
City Atty Rev 6/23
2 specific items in dispute identified for correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services. (c) Except as to any charges for work performed or expenses incurred by Contractor, which are disputed by City, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor's invoice.
(d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. (e) Contractor shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Contractor's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Contractor's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Contractor agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Contractor's Books and Records.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor's performance of services pursuant to this Agreement. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative.

City Atty Rev 6/23
3 Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Agreement. The City shall compensate the Contractor for all costs associated with providing these materials to the City. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Contractor's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Contractor.
(a) Contractor is and shall at all times during the terms of this Agreement remain a wholly independent Contractor and not an officer, employee or agent of City.

Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's officers, employees or agents are in any manner officials, employees or agents of City.
(c) Neither Contractor nor any of Contractor's officers, employees or agents shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.

Section 9. Standard of Performance. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Agreement.

City Atty Rev 6/23
4 Section 10. Compliance With Applicable Laws, Permits and Licenses.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Contractor. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Contractor to comply with this section.

Section 11. Nondiscrimination. Contractor shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Contractor will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Contractor who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Contractor or Contracting firm to notify that City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Contractor(s), unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Contractor, except as indicated in Subsection B.

City Atty Rev 6/23
5 _______________
Initials
B. In accomplishing the scope of services of this Agreement, Contractor(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Contrator’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Contractor(s) shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law. (b) Contractor, its officers, employees, agents or subcontractors, shall not, without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent or subcontractor of Contractor, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor's conduct.
(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or sub contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Contractor shall be compensated for all costs associated with complying with this section.

City Atty Rev 6/23
6 Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Contractor's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Contractor, its agents, officers, directors, sub contractors or employees, committed in performing any of the services under this Agreement.
(b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Contractor has agreed to indemnify Indemnitees as provided above, Contractor, upon notice from City, shall defend Indemnitees at Contractor's expense by counsel acceptable to City, such acceptance not to be unreasonably withheld.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Contractor under Section 16 shall ensure Contractor's obligations under this section, but the limits of such insurance shall not limit the liability of Contractor hereunder.

The provisions of this section shall survive the expiration or earlier termination of this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Contractor for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Contractor, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Contractor agrees to provide City with copies of required policies upon request. Prior to the beginning of and throughout the duration of the Work, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so.

City Atty Rev 6/23
7 Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

Contractor shall provide the following types and amounts of insurance. Without limiting Contractor’s indemnification of CITY, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement, along with a waiver of subrogation endorsement.
(4) Errors and omission liability insurance appropriate to the Contractor's profession.

B. Minimum Limits of Insurance: Contractor shall maintain limits of insurance no less than:
(1) General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $3,000,000 per occurrence, $6,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $6,000,000 completed operations aggregate.

The policy shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted. This insurance and any umbrella or excess liability insurance shall be maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property City Atty Rev 6/23
8 damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers' Compensation and Employer's Liability: Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees. Contractor shall submit to CITY. (4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Contractor shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(6) Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) Notice of Cancellation: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or City Atty Rev 6/23
9 other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City. (2) Primary/noncontributing: Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by Contractor or CITY will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, CITY may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against CITY, and shall require similar written express waivers. (5) Enforcement of Contract Provisions (non estoppel): Contractor acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform Contractor of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
(6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
(7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.

City Atty Rev 6/23
10 (8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (9) Pass through Clause: Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to CITY for review. (10) City’s Right to Revise Requirements: The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the Contractor, the CITY and Contractor may renegotiate Contractor’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
(12) Timely Notice of Claims: Contractor shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(13) Additional Insurance: Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

Section 17. Assignment. The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under the Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor's duties or obligations under this Agreement without the prior written consent of the City Council.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize sub contractors.

City Atty Rev 6/23
11 Section 18. Continuity of Personnel. Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor's staff assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor's possession shall be returned to City. Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 20. Default. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default and may terminate this Agreement immediately by written notice to Contractor.

Section 21. Excusable Delays. Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

City Atty Rev 6/23
12 To City: City Administrator
City of Guadalupe
PO Box 908
Guadalupe, CA 93434
To Contractor: Quincon, Inc.

P.O. Box 1029
Grover Beach, CA 92483
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 24. Authority to Execute. The person or persons executing this Agreement on behalf of the Contractor represents and warrants that they have the authority to so execute this Agreement and to bind Contractor to the performance of its obligations hereunder.

Section 25. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 26. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 27. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Contractor shall not constitute a waiver of any provisions of this Agreement.

Section 28. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 29. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

City Atty Rev 6/23
13 Section 30. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 31. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 32. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.

CITY: CONTRACTOR:

CITY OF GUADALUPE
By:______________________________ By:_________________________________ Ariston Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:

By:_________________________________
__________________________________ Title:_______________________________ Philip Sinco, City Attorney
President

EXHIBIT A

RESOLUTION NO. 2025-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR CONSULTANT SERVICES WITH CANNON CORPORATION FOR THE 303 OBISPO SITE IMPROVEMENTS –

EV/BUS CHARGING FACILITY PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON

BEHALF OF THE CITY
WHEREAS, the City Council previously approved the installation of an electric vehicle charging station at 303 Obispo Street for electric buses and other electric vehicles; and WHEREAS, the project generally consists of the construction of an electric vehicle / electric bus charging facility at the City’s corporation yard located at 303 Obispo Street, Guadalupe, CA. The work involves earthwork, concrete and asphalt paving, fencing and gates, installation of an electrical charging facility, coordination with PG&E, and other items as specified in the Contract Documents; and WHEREAS, the City Engineer solicited proposals to provide construction management and inspection services from the approved list of On-Call consultants; and WHEREAS, Cannon Corporation was determined to be the most qualified to provide these services; and, NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The agreement for consultant services with Cannon Corporation for $145,943, attached to the staff report for this item, is hereby approved; and SECTION 2: The Mayor is authorized to sign the agreement with Quincon, Inc. on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 14th day of October 2025, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 3

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, Resolution, being Resolution No. 2025-55, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 14, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
1 AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND

CANNON CORPORATION
THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 14th day of October 2025, by and between the CITY OF GUADALUPE, a municipal corporation ("City"), and Cannon Corporation ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of twelve (12) months from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (Administration, ministerial, and discretionary review). City shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall ATTACHMENT 4
2 return the original invoice to Consultant with specific items in dispute identified for correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within fortyfive (45) days of receipt of Consultant's invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating 3 to the audits of public agencies and their expenditures, unless all documents and records are turned over to the City at the conclusion of the Agreement. (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The Consultant shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by 4 persons engaged in providing services similar to those required of Consultant under this Agreement.

Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting firm to notify that City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection B.
5 ____________
Initials
B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant shall not, without prior without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.

PR
6 Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, directors, subconsultants or employees, committed in performing any of the services under this Agreement.
(b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Consultant under Section 16 shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request. 7 Prior to the beginning of and throughout the duration of the Work, Consultant and its subconsultants shall maintain insurance in conformance with the requirements set forth below.

Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required.

Any insurance proceeds available to Consultant or its subconsultants in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

Consultant shall provide the following types and amounts of insurance. Without limiting Consultant’s indemnification of CITY, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: If required, Consultant shall maintain limits of insurance no less than:
(1) General Liability Insurance: Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella 8 liability policies. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted. This insurance and any umbrella or excess liability insurance shall be maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(3) Workers' Compensation and Employer's Liability: Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Consultant’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Consultantshall require each subconsultant to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subconsultant’s employees. Consultant shall submit to CITY.
(4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Consultant shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and
• Insureds under primary policies shall also be insureds under the umbrella or excess policies.
9 C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) Notice of Cancellation: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City.
(2) Primary/noncontributing: Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured. (3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by Consultant or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against CITY, and shall require similar written express waivers.
(5) Enforcement of Contract Provisions (non estoppel): Consultant acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform Consultant of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder. (6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification 10 only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
(7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.
(8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(9) Pass through Clause: Consultant agrees to ensure that its subconsultants, subconsultants, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the project will be submitted to CITY for review. (10) City’s Right to Revise Requirements: The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant a ninety (90) day advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the CITY and Consultant may renegotiate Consultant’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY. (12) Timely Notice of Claims: Consultant shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
11 (13) Additional Insurance: Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Continuity of Personnel. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.
12 Section 20. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.

Section 21. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, and acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Cannon Corporation
1050 Southwood Drive
San Luis Obispo, CA 93401
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 23. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 24. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties. 13 Section 25. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 26. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 27. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 28. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 29. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement.

No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 30. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 31. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed 14 prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.

CITY: CONSULTANT:

CITY OF GUADALUPE CANNON CORPORATION
By: ______________________________ By: ________________________________ Ariston D. Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
Director, Construction Management Division
250923
9 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us

WORK PROGRAM/SCOPE OF WORK
Our Work Program for pre-construction, construction, and post-construction activities is detailed below and includes services for Construction Management, Construction Inspection, and Materials Testing through project completion.

Pre-Construction
Task 1.1 Contract Document Review
Our construction management team will thoroughly review Plans, Specifications, related reports, and documents pertinent to administering the construction of the project. In addition to facilitating our understanding of scope and staging of the project, it will allow us to determine areas that may present challenges during construction. In conjunction with our preliminary review, we will review field conditions and photograph or video the work area and site conditions prior to the start of construction. Noted design issues or potential conflicts, along with questions that arise from our initial plan review, will be discussed with the City’s project manager and project engineer.

Task 1.2 Document Control Procedures, Coordination with City Staff We will establish a working relationship with City staff to implement procedures for the efficient processing and management of project documents.

Task 1.3 Pre-Construction Meeting
Cannon will coordinate and lead the Pre-Construction Meeting, which will include all major subcontractors and other project stakeholders.

Construction
Task 2.1 On-Site Construction Management and Inspection We will have a dedicated Resident Engineer in charge of construction management operations. Our team will also include a Construction Inspector who will be on-site to monitor the daily construction operations and provide coordination, and an office engineer to facilitate the flow of information between team members.

Task 2.2 Construction Inspection
During observation and monitoring of the quality of the construction work, we will provide the following:
• Maintain daily on-site project reports for inspections, observations and construction activities.

Reports will contain a record of weather, work on-site, number of workers, work accomplished, problems encountered, solutions agreed upon, and other similar relevant data as the City may require.
• Maintain photo and video record of construction progress.

EXHIBIT A
250923
10 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
• Monitor construction activities to see that elements of project are furnished, installed, and constructed, per contract documents.
• Prepare required notices of non-conformance when materials, construction installation process, or quality of work does not meet the requirements of the contract. Notices will be issued to the contractor stating the nature of the deviation and requiring the contractor to perform corrective action. Non-compliance issues will be documented with photographs and in writing. • File appropriate reports.
• Monitor contractor’s work and recommend special testing, as needed. • Review storm water BMPs for compliance with approved SWPPP/WPCP/SWMP.

Task 2.3 Scheduling and Progress Meetings
We will coordinate, review, and approve the contractor’s proposed schedule for the completion of the project. We will also review the contractor’s baseline schedule and update submittals for conformance with the master schedule and contract documents. We will chair weekly or biweekly progress meetings remotely to discuss project progress, schedule, outstanding submittals and RFI’s, and work deficiencies. In addition, we will prepare and distribute Weekly Statement of Working Day reports to maintain an accurate and current record of contract time.

Task 2.4 Change Order Management
We will negotiate and coordinate the implementation of contract change orders during the construction process. We will compile change order supporting documentation, such as inspection reports, test reports, drawings, sketches, photographs, and other materials as required. We will review and evaluate the appropriateness of proposed change orders and advise the City as to their effect on the contract time and cost, as well as recommend approval or denial to the City.

Task 2.5 Requests for Information (RFIs)
Cannon will provide timely coordination of RFIs with the Engineer of Record and written responses to contractor. We will maintain the RFI log and records.

Task 2.6 Submittal Management
Cannon will provide timely coordination with the Engineer or Record for submittals of materials not supplied by the District. We will maintain the submittal log and records.

Task 2.7 Claims Management
We will maintain a potential claims log. We will prepare a file for each potential claim issue. We will evaluate, analyze, and coordinate negotiation to achieve claims and dispute resolutions in line with City directions.

Task 2.8 Materials Testing
We have partnered with Earth Systems Pacific (ESP) to provide materials testing services for the project. ESP will provide compaction testing during roadway excavation fill placement; fine grading for the subgrade and aggregate bases; and utility trench backfill for the new utility lines. During paving operations, ESP will perform asphalt sampling and quality assurance testing and inspection.

ESP’s scope includes associated laboratory testing and report preparation. 250923
11 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
Task 2.9 Progress Pay Estimates
We will evaluate the contractor’s pay applications. We will verify that the quantities claimed are true and accurate using field measurements, materials tickets, extra work reports, and visual confirmation.

We will prepare quantity calculation sheets for each bid item for inclusion in the project records.

Task 2.10 Safety Program
We will monitor the contractor’s on-site safety program and compliance with Cal-OSHA Construction Safety Orders. We will also confirm contractor coordinates activities to reduce disruptions to the public.

Task 2.11 Project Records
We will establish and implement procedures for review and processing of project documentation. To maintain that records are organized, complete, and will allow for ease of document retrieval, we will set up project binders and electronic files following procedures outlined in Chapter 5 of the Caltrans Construction Manual.

We will implement procedures for timely delivery of project documentation; expediting RFIs, Submittals and Change Orders; and submittal, review, and approval of Progress Pay Applications.

Monitoring logs will be created to track Survey Records, RFIs, Submittals, , Materials incorporated into Project, Materials Testing, Change Orders, Extra Work Reports, Pay Estimates and Potential Claims.

Post-Construction
Task 3.1 Final Inspection and Punch List
We will compile detailed “punch lists” with the City Project Manager and Engineer. We will oversee the complete performance of punch list items and final clean-up before the contractor moves off-site.

We will coordinate final testing, documentation, and regulatory inspections.

Task 3.2 Coordinate Close-Out and Submittal of Final Documents We will monitor the contractor’s, subcontractors’, and designers’ progress to finalize and submit project records and documents. We will obtain record drawings, contract required documents, lien releases, written warranties, record drawings, and O&M manuals (if applicable), and forward to the city for inclusion in the project files.

Task 3.3 Final Payment
We will evaluate contractor’s final payment application, resolve outstanding matters, and provide approval and recommendation for final payment.
250923
12 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
FEES
Fees are based on the rates per the following fee schedule. It is our understanding that this project qualifies for California Prevailing Wages.

EXHIBIT B

Agenda Item No. 7F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 14, 2025

________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: Caltrans Landscape Maintenance Agreement (MA)
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2025-56, approving a Landscape Maintenance Agreement (LMA) with Caltrans, which memorializes the City’s and Caltrans’ maintenance responsibilities within the State right-of-way and authorizing the Mayor to sign the agreement on behalf of the City.

DISCUSSION:

At its June 24, 2025, Council meeting, a proposed LMA between the City and Caltrans was included on the meeting agenda for the City Council’s approval; however, prior tothe meeting, Caltrans requesed that the LMA be pulled from the agenda because it had determined that additional language was necessary to cover the new pedestrian and bicycle pathway on the south side of Highway 166, located in front of the Pasadera development. The City Engineer, Public Works Director, and City Attorney have reviewed the modified agreement and agree with the changes, recommending approval by the City Council.

FISCAL IMPACT:

The LMA costs to the City are currently unknown. The City currently maintains most of the items contained within the agreement. Not approving the LMA jeopardizes the projects within the City limits moving forward.

ATTACHMENTS:

1. Resolution No. 2025-56

2. Landscape Maintenance Agreement
Jeff van den Eikhof

RESOLUTION NO. 2025-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING A

LANDSCAPE MAINTENANCE AGREEMENT WITH THE DEPARTMENT OF TRANSPORTATION WHEREAS, a portion of State Route 1 and State Route 166 are within the City limits; and WHEREAS, the State of California requires the City to enter a Landscape Maintenance Agreement with the State, acting by and through the Department of Transportation (Caltrans); and WHEREAS, at its June 24, 2025, Council meeting, a proposed Landscape Maintenance Agreement between the City and Caltrans was included on the meeting agenda for the City Council’s approval; however, prior to the meeting, Caltrans requested that the proposed agreement be pulled from the agenda because it had determined that additional language was necessary to cover the new pedestrian and bicycle pathway on the south side of Highway 166, located in front of the Pasadera development; and WHEREAS, Caltrans subsequently revised the agreement and submitted to the City for its review, and after having reviewed the revised agreement, the City Engineer, Public Works Director, and City Attorney agree with the changes and recommend approval by the City Council.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The revised Landscape Maintenance Agreement between the City of Guadalupe and the State of California, acting by and through the Department of Transportation (Caltrans), attached to the staff report for this item, is hereby approved.

SECTION 2: The Mayor, or his designated representative, is hereby authorized to execute the Landscape Maintenance Agreement on behalf of the City.

SECTION 3: The City Clerk is hereby authorized to make minor changes herein to address clerical errors so long as substantial conformance to the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 14th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 1

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-56, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 14, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
1 LANDSCAPE MAINTENANCE AGREEMENT

WITH THE CITY OF GUADALUPE
THIS AGREEMENT is made effective this ______ day of ____________, 20__, by and between the State of California, acting by and through the Department of Transportation, hereinafter referred to as “STATE” and the CITY of GUADALUPE; hereinafter referred to as “CITY” and collectively referred to as “PARTIES.”

1. The PARTIES hereto mutually desire to identify the maintenance responsibilities of CITY for newly constructed or revised improvements within STATE’s right of way.

2. This Agreement addresses CITY’s responsibility for the existing and proposed street trees and landscaping/planter boxes, irrigation, sidewalks including brick paving, class 1 bike path, tree wells, bike racks, benches, trash/recycling receptacles, bulbouts including hardscaping/landscaping and slotted drains, decorative lighting including all electrical costs, parking restriction signs, and painted curbs and markings (collectively the “LANDSCAPING”) placed within State Highway right of way on State Route 1 and 166, as shown on Exhibit A, attached to and made a part of this Agreement.

3. Maintenance responsibilities that include, but are not limited to, inspection, providing emergency repair, replacement, and maintenance, (collectively hereinafter “MAINTAIN/MAINTENANCE”) of LANDSCAPING as shown on said Exhibit “A.”

4. The degree or extent of maintenance work to be performed, and the standards, therefore, shall be in accordance with the provisions of Section 27 of the Streets and Highways Code and the then current edition of the State Maintenance Manual.

5. When a planned future improvement is constructed and/or a minor revision has been effected with STATE’s consent or initiation within the limits of the STATE’s right of way herein described which affects PARTIES’ division of maintenance responsibility as described herein, PARTIES will agree upon and execute a new dated and revised Exhibit “A” which will be made a part hereof and will thereafter supersede the attached original Exhibit “A” to thereafter become a part of this Agreement.

5.1. The new exhibit can be executed only upon written consent of the PARTIES hereto acting by and through their authorized representatives. No formal amendment to this Agreement will be required.

ATTACHMENT 2
4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
2 6. CITY agrees, at CITY expense, to do the following:

6.1. CITY will MAINTAIN or have authorized licensed contractor with appropriate class of license in the State of California, to MAINTAIN LANDSCAPING conforming to those plans and specifications (PS&E) constructed by STATE.

6.1.1.An Encroachment Permit will be required for any changes or future modifications to the scope of work allowed by this Agreement prior to the start of any work within STATE's right of way

6.2. CITY shall ensure that LANDSCAPED areas designated on Exhibit “A” are provided with adequate scheduled routine MAINTENANCE necessary to MAINTAIN a neat and attractive appearance including providing for water, and fertilizer necessary to sustain healthy plant growth during the entire life of this Agreement.

6.2.1. To prune shrubs, tree plantings, and trees to control extraneous growth and ensure STATE standard lines of sight to signs and corner sight distances are always maintained for the safety of the public.

6.2.2. To replace unhealthy or dead plantings when observed or within 30 days when notified in writing by STATE that plant replacement is required.

6.2.3. To expeditiously MAINTAIN, replace, repair or remove from service any components of LANDSCAPING system that has become unsafe or unsightly.

6.3. To furnish electricity for irrigation system controls and lighting system controls for all street lighting systems.

6.4. To routinely empty and dispose of trash and/or recycling in and around receptacles placed throughout the limits.

6.5. To MAINTAIN, repair and operate the irrigation systems in a manner that prevents water from flooding or spraying onto STATE highway, spraying parked and moving automobiles, spraying pedestrians on public sidewalks/bike paths, or leaving surface water that becomes a hazard to vehicular or pedestrian/bicyclist travel.

6.6.Weed Control - To control weeds at a level acceptable to the STATE. Any weed control performed by chemical weed sprays (herbicides) shall comply with all laws, rules, and regulations established by the California Department 4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
3 of Food and Agriculture. All chemical spray operations shall be reported quarterly (Form LA17) to the STATE to: District 5 Maintenance at 50 Higuera Street San Luis Obispo, CA 93401.

6.7. CITY shall ensure LANDSCAPING within the Agreement limits provide an acceptable walking and riding surface, and will provide for the repair and removal of dirt, debris, graffiti, weeds, and any deleterious item or material on or about the LANDSCAPING in an expeditious manner.

6.8. To MAINTAIN all parking or use restrictions signs encompassed within the area of the LANDSCAPING.

6.9.Graffiti Removal. CITY, at CITY’S sole cost and expense, shall remove all graffiti from LANDSCAPING. CITY is solely responsible for ensuring that any graffiti that in any way resembles a mural, artwork, paintings, or other similar elements shall not be removed without the written authorization of STATE.

Graffiti removal must protect air and water quality as required by law. CITY shall conform to the terms stated in STATE’s Maintenance Manual, Volume 1, Family D Chapter, D1.07.

6.10. Bikeways and Pedestrian Paths (TRAIL).

6.10.1. CITY is solely responsible for, and will maintain, TRAIL and all its related facilities including, but not limited to: paving, supportive structural components, aggregate base shoulder, retaining walls, bridges (of any sort), all railings, bollards, flexible barriers, curbs, storm water control measures, all fences, guard railing, drainage facilities, and slope and structural adequacy of bicycle/pedestrian TRAIL and any plantings or other types of roadside development installed as part of the project located and constructed within CITY jurisdiction in STATE's right of way.

6.10.2. In addition, CITY will provide a safe facility for bicycle and pedestrian travel along the entire length of the TRAIL by providing sweeping and debris removal, when necessary, as deemed by STATE. CITY will maintain all signing and striping, electrical facilities (solar or otherwise), and pavement markings required for the direction and operation of that nonmotorized facility.

6.10.3. CITY, at CITY’s expense, shall remove all graffiti and remove and legally dispose of all debris and trash from TRAIL. Any graffiti that resembles or is on a mural, artwork, painting, or other similar elements may not be

4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
4 removed without prior consultation with and approval from the STATE’s District 05 Transportation Art Coordinator.

6.10.4. CITY shall perform routine structural and maintenance inspections and repair, replace or complete other improvements necessary to ensure the TRAIL retain their integrity for the safety of the public using this/these structure(s) and travelers using STATE ROW.

6.11. To remove LANDSCAPING and appurtenances and restore STATE owned areas to a safe and attractive condition acceptable to STATE in the event this Agreement is terminated as set forth herein.

7. STATE may provide CITY with timely written notice of unsatisfactory conditions that require correction by the CITY. However, the non-receipt of notice does not excuse CITY from maintenance responsibilities assumed under this Agreement.

8. STATE shall issue encroachment permits to CITY at no cost to it.

9. ELECTRONICALLY OPERATED TRAFFIC CONTROL DEVICES

9.1.PARTIES intend to execute a separate “Electrical Facilities Cost Sharing Agreement” in the future allocating costs between parties for maintenance of electronically-operated traffic control devices.

10. LEGAL RELATIONS AND RESPONSIBILITIES:

10.1. Nothing within the provisions of this Agreement is intended to create duties or obligations to or rights in third parties not party to this Agreement, or affect the legal liability of either PARTY to this Agreement by imposing any standard of care respecting the design, construction and maintenance of these STATE highway improvements or CITY/COUNTY facilities different from the standard of care imposed by law.

10.2. If during the term of this Agreement, CITY should cease to MAINTAIN the LANDSCAPING to the satisfaction of STATE as provided by this Agreement, STATE may either undertake to perform that MAINTENANCE on behalf of CITY at CITY’s expense or direct CITY to remove or itself remove LANDSCAPING at CITY’s sole expense and restore STATE’s right of way to its prior or a safe operable condition. CITY hereby agrees to pay said STATE expenses, within thirty (30) days of receipt of billing by STATE. However, prior to STATE performing any MAINTENANCE or removing LANDSCAPING, STATE will provide

4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
5 written notice to CITY to cure the default, and CITY will have thirty (30) days within which to affect that cure.

10.3. Neither CITY nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction arising under this Agreement. It is understood and agreed that STATE shall fully defend, indemnify and save harmless CITY and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation and other theories or assertions of liability occurring by reason of anything done or omitted to be done by STATE under this Agreement with the exception of those actions of STATE necessary to cure a noticed default on the part of CITY.

10.4. Neither STATE nor any officer or employee thereof is responsible for any injury, damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction arising under this Agreement. It is understood and agreed that CITY shall fully defend, indemnify and save harmless STATE and all of its officers and employees from all claims, suits or actions of every name, kind and description brought forth under, including, but not limited to, tortious, contractual, inverse condemnation or other theories or assertions of liability occurring by reason of anything done or omitted to be done by CITY under this Agreement.

10.5. PREVAILING WAGES:

10.5.1. Labor Code Compliance- If the work performed under this Agreement is done under contract and falls within the Labor Code section 1720(a)(1) definition of a "public works" in that it is construction, alteration, demolition, installation, or repair; or maintenance work under Labor Code section 1771. CITY must conform to the provisions of Labor Code sections 1720 through 1815, and all applicable provisions of California Code of Regulations found in Title 8, Chapter 8, Subchapter 3, Articles 1-7. CITY agrees to include prevailing wage requirements in its contracts for public works. Work performed by CITY'S own forces is exempt from the Labor Code's Prevailing Wage requirements.

10.5.2. Requirements in Subcontracts - CITY shall require its contractors to include prevailing wage requirements in all subcontracts when the work to be performed by the subcontractor under this Agreement is a "public works" as defined in Labor Code Section 1720(a)(1) and Labor Code 4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
6 Section 1771. Subcontracts shall include all prevailing wage requirements set forth in CITY's contracts.

11.INSURANCE - CITY and its contractors shall maintain in force, during the term of this agreement, a policy of general liability insurance, including coverage of bodily injury liability and property damage liability, naming the STATE, its officers, agents and employees as the additional insured in an amount of $1 million per occurrence, $2 million in aggregate, and $5 million in excess. Coverage shall be evidenced by a certificate of insurance in a form satisfactory to the STATE that shall be delivered to the STATE with a signed copy of this Agreement.

12. TERMINATION - This Agreement may be terminated by timely mutual written consent by PARTIES, and CITY’s failure to comply with the provisions of this Agreement may be grounds for a Notice of Termination by STATE.

13. TERM OF AGREEMENT -This Agreement shall become effective on the date first shown on its face sheet and shall remain in full force and effect until amended or terminated at any time upon mutual consent of the PARTIES or until terminated by STATE for cause.
4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870
7 PARTIES are empowered by Streets and Highways Code Section 114 & 130 to enter into this Agreement and have delegated to the undersigned the authority to execute this Agreement on behalf of the respective agencies and covenants to have followed all the necessary legal requirements to validly execute this Agreement.

IN WITNESS WHEREOF, the PARTIES hereto have set their hands and seals the day and year first above written.

THE CITY OF GUADALUPE STATE OF CALIFORNIA

DEPARTMENT OF TRANSPORTATION
By: __________________________
Mayor
Initiated and Approved
By: ___________________________
City Administrator
By: ___________________________
Deputy District Director
Maintenance District 5
ATTEST:

By: __________________________
City Clerk
By: __________________________
City Attorney
4-30-2025
TR # 05-5-HB13
SB-1-48.23/50.43, SB-166-0.0/0.52
Guadalupe city-wide LMA – 1E030, 1M310, 1J770, 1N870

EXHIBIT A
1 (Plan map identifying the applicable STATE Routes and CITY road(s) and facilities)

Agenda Item No. 7G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 14, 2025
_______________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Approval of need for continuing emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

RECOMMENDATION:

That the City Council review the need to continue the emergency related to the partial failure of the City of Guadalupe’s Supervisory Control and Data Acquisition (SCADA) system approved by the City Council when it adopted Resolution No. 2025-53, and by motion and at least a 4/5 vote, approve the continuation of the p existence of a public facilities emergency pursuant to Guadalupe Municipal Code section 4.04.030.F. and California Public Contracts Code section 22035.

BACKGROUND:

The City Council adopted Resolution No. 2025-53 at its meeting held on September 23, 2025. This resolution found that the partial failure of the City’s SCADA system constituted an emergency pursuant to City of Guadalupe Municipal Code Section 4.05.030.F. and California Public Contract Code Section 22035, which sections allow the City to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets or working details, or giving notice for bids to let contracts, and pursuant to California Public Contract Code Section 22050(a)(2), that the emergency did not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

DISCUSSION:

Pursuant to California Public Contracts Code section 22050(c)(3), the City Council is required to review the emergency action at its next regularly scheduled meeting after finding that an emergency exists, and also, at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.

Staff believes that the emergency still exists since the SCADA system could experience a complete failure at any time, and negotiations for the agreement with Nviro, the contractor selected by staff to perform the necessary work on the SCADA system, have not been completed and the work has not yet commenced.

Philip F. Sinco

FISCAL IMPACT:

There is no additional costs related to the requested action to continue the need for the emergency proclamation.

The total cost of the SCADA project is estimated at $209,779. Funding is available through existing Enterprise Fund reserves, and potential CIP fall out funds. This project will not impact the City’s General Fund.

Long-term savings from reduced labor, compliance efficiencies, and extended equipment life are expected to offset the investment over time.

ATTACHMENTS:

None.

PLANNING DEPARTMENT
City of Guadalupe
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Tel (805) 356-3903
To: Mr. Mayor and City Councilmembers
From: Bill Scott, Associate Planner
Date: October 1, 2025
RE: Planning Applications for the Month of September 2025

MINISTERIAL PROJECTS
Zoning Clearances Submitted 4
Zoning Clearances Approved 5
ADUs approved 3
Zoning Clearances Denied 0
Business Licenses Submitted 0
Short-term Rentals Submitted 0

DISCRETIONARY PROJECTS
Please refer to the next page for discretionary projects, maps, other projects of interest and their current status.

If you have any questions regarding any projects listed in this report, please contact me at [email protected] (805) 356-3904 or (805) 478-4778 (cell).

Agenda Item No. 8B
Ministerial Projects Report - for the month of September 2025 (September 1 through September 30, 2025)
Zoning Clearance Applications Submitted
2025-040-ZC Garage Conversion to ADU 204 Point Sal Dunes 2025-042-ZC Martinez Detached ADU 4543 Del Mar Drive
2025-043-ZC Garage Conversion to ADU 235 Pioneer Street 2025-044-ZC New Sunroom for Margie Vega 310 Pioneer Street Zoning Clearance Applications Approved
2025-039-ZC Guadalupe Café Patio Cover 844 Guadalupe Street 2025-040-ZC Garage Conversion to ADU 204 Point Sal Dunes 2025-042-ZC Martinez Detached ADU 4543 Del Mar Drive
2025-043-ZC Garage Conversion to ADU 235 Pioneer Street 2025-044-ZC New Sunroom for Margie Vega 310 Pioneer Street Zoning Clearances Denied
None.

Business Licenses Submitted
None.

Business License Approvals
None.

GUADALUPE CITY PLANNING DEPARTMENT
DISCRETIONARY PROJECTS AND VAROUIS MAPS - ACTIVE DURING THE MONTH OF SEPTEMBER 2025 Case No. Name/Permit
Type/Location
Submittal
Date
Application
Deemed
Comp. Date
Project Status OK for
Bldg.

Permit
Issuance
2025-035-LM Guadalupe Alvarez, et.al
*(Voluntary Lot Merger)
861 Guadalupe St.
8/11/2025 __ • Alvarez Voluntary Lot Merger to combine
two parcels into one lot.
• Initial review completed by Planning.
• Under review by the City Engineer.

N/A
2025-008-SP/RZ DJ Farms Specific Plan
Amendment and Rezone
Lot 3 in Pasadera South
on the east side of
Highway 1, 3,000 feet
south of Highway 166
2/21/2025 __ Specific Plan Amendment and Zone Change to:
1) Modify the 27.2-acre Lot 3 in the south
portion of DJ Farms Specific Plan to allow
5,000 square-foot lots instead of 6,000
square foot lots; and
2) Amend the City’s Official Zoning Map from
the R-1 (6,000) zoning district to the R-1
(5,000) zoning district to allow 5,000
square-foot residential lots on the 27.2-
acre site identified as Lot 3 in Pasadera
South.
• Incomplete Application Letter sent on
3/21/2025.
• Project placed on temporary on hold by
applicant.
• Staff is awaiting materials necessary to
proceed..

N/A
2025-008-TTM
(TRACT 29,072)
Lot 3 Pasadera South
(Tentative Tract Map)
E/Side of Hwy. 1, 3,000
feet south of Hwy. 166
2/21/2025 __ Tentative Tract Map to allow 130 5,000 squarefoot residential lots and one open space lot on

27.2-acre site in Pasadera South.
• Incomplete Application Letter sent on
3/21/2025.
• Project is temporarily on hold by applicant.

NO
• City staff is awaiting required materials to
proceed.
2023-021-LLA 151 Obispo Street
*(Lot Line Adjustment)
03/30/23 02/05/24 • Approved by Planning in 2024.
• Awaiting final approval by the County
Surveyor and final map recordation.

N/A
2022-016-GPZ
2022-017-DR
2022-018-VTTM
Snowy Plover
(General Plan Change,
Tentative Tract Map and
Design Review)
03/10/22 Application
Incomplete
04/09/22
• Twenty homes on 8,000 SF lots and multifamily development. • Landowner/Applicant has recently
expressed an interest in moving forward to
complete the entitlement process.
• Staff awaiting revised submittal documents.

NO
Climate Action Plan Regional Climate Action
Plan.
(Citywide)
6/1/2025 __ • First Community Workshop and public
survey were held in June.
• City staff are continuing to collect surveys
from members of the public.

N/A
Zoning Ordinance
Amendments
Updates to various
sections of Title 18
(Zoning) of the Guadalupe
Municipal Code.
(Citywide)
9/15/2025 __ 1) Section 18.72 and 18.73 – update to
include CEQA Review for new
development.
2) Update to clarify procedure for appeals
and improve accuracy; and
3) Various text changes to clarify certain
zoning provisions (e.g. building height,
accessory structures, noise, home
businesses, etc.).
• Projected completion date of first quarter
2026.

N/A
CEQA Process
Manual
Develop a CEQA
Procedure Manuel.
(Citywide)
9/15/025 __ 1) Establish a set of procedures for obtaining environmental clearance and processing
CEQA documents in association with new
and re-development projects.
• Projected completion date of first quarter
2026.

N/A
Subdivision
Ordinance
Amendment
Updates to Title 17 of the
Guadalupe Municipal
Code (Subdivisions).
9/15/2025 __ 1) Amendments to clarify City staff
responsibilities and procedures for
processing maps and subdivisions.

N/A
2) Amendments to reflect current state law
(Govt. Code 66410 – 66499) pertaining to
subdivisions and maps; and
3) Update to definitions to reflect current
subdivision review practices.
• Projected completion date of first quarter
2026.
*For status information only – Certain types of Maps (e.g., Lot Mergers, Lot Line Adjustments and SB-9 lot Splits) are ministerial and do not require a public hearing or discretionary approval.

Agenda Item No. 8C

City of Guadalupe
Inspection History Report – September 2025

DATE INS ADDRESS PASS CORRECT/PROCEED
9/2/2025 F11 4773 Almaguer X PV Final
9/2/2025 SC1 5152 Blue Heron Ln X
9/4/2025 SC7 5103 Blue Heron Ln X
9/4/2025 FR5 4922 Surfbird X Frame ONLY, no Electrical Needed 9/4/2025 SC11 4725 Third St X REQUESTED 7am
9/4/2025 SC7 4563 Twelfth St X Shower Pan 206, 207
9/4/2025 FR4 4461 Tenth St X
9/4/2025 FR9 4461 Tenth St X
9/4/2025 FR10 4461 Tenth St X Gas Pass
9/9/2025 F11 240 Pacific Dunes Way PV Final PENDING pics 9/9/2025 FR5 4461 Tenth St X
9/9/2025 FR9 4461 Tenth St X
9/9/2025 SC7 4563 Twelfth St X Unit 208, 209
9/9/2025 SC2 210 Pioneer St X Unit A
9/9/2025 FR9 332 Tognazzini Av X Partial Pass ONLY, Exterior and Roof ONLY 9/11/2025 SC11 310 Pioneer St X
9/11/2025 SC7 4433 Amber St X
9/16/2025 F11 4792 Carlin Dr X PV Final
9/16/2025 SC6 4461 Tenth St X Insulation Pass
9/16/2025 FR2 761 Guadalupe X
9/18/2025 UN1 267 Camp Lane X
9/18/2025 FR1 332 Tognazzini Av X

9/18/2025 FR4 332 Tognazzini Av X
9/18/2025 FR10 332 Tognazzini Av X
9/18/2025 SC3 332 Tognazzini Av X
9/18/2025 FR9 332 Tognazzini Av X
9/23/2025 SC7 4563 twelfth X Unit 204
9/23/2025 SC2 1181 Pacheco St X Unit A ONLY
9/23/2025 FR10 1181 Pacheco St X
9/23/2025 SC1 4461 Tenth St X
9/23/2025 SC5 4461 Tenth St X Failed pressure
9/23/2025 FR2 216 Campodonico Ave X Roof ONLY
9/23/2025 FR9 4830 Carlin Dr X
9/23/2025 UN4 246 Egret Ln X
9/23/2025 UN1 246 Egret Ln X
9/23/2025 FN5 267 Camp Ln X
9/23/2025 FR5 332 Tognazzini Av X Frame/ MEPS
9/23/2025 SC6 332 Tognazzini Av X
9/23/2025 F11 721 Guadalupe St X No Ladder
9/23/2025 FR2 4478 Cedar St X Pending Pic of 1" vent pipes Everything else OK 9/23/2025 FR4 5029 Sandpiper Ln X
9/23/2025 FR6 5029 Sandpiper Ln X
9/30/2025 F11 721 Guadalupe St X
9/30/2025 SC1 332 Tognazzini Av X
Total 43 total inspections
1 Development
Pasadera
Rainscape selected as Landscape Maintenance contract
Speed bumps and traffic signs installed
General
Special projects
Public Works staff worked on several special projects requested by others along with normal tasks in the month of May including:
• Fence around PD Transformer completed
• Engineering Technician project planning continued with Dudek(consultant) on Urban Forestry Management Plan (conducted two community meetings; Dudek was at parade)
• Updating FOG information for restaurants working with Wallace group for inspections in fall.

The Public Works Director participated in the following meetings in September:

NVIRO- WTP (SCADA)
Dudek – Urban Forestry Management Program
Robert Diaz – Proposition 4
Ravatt - Architect for City Hall
Waste Management – Solid waste
Cal Recycle – State rep Harnak Samra
SBCAG – Quarterly Transit
Pre-bid – 303 Obispo, Las Mujeres, Transit Hub

PUBLIC WORKS
SEPTEMBER 2025
Agenda Item No. 10A
2 Parks/Facilities
City Hall – Repair broken sprinkler
Central Park – Remove graffiti a
FD #2/HR office – Fog for fleas
Streets
Moved C-Trains from 303 to Bonita tank site
Moved mobile generators/flood lights to Bonita tank site Weed abatement
Set up/teardown signage for parade
Submitted street light work orders to PGE for Pasadera
Sourcing new speed humps for Pasadera
Transit
Transit Hub bid opens 10/14
Water
Repairs
SCADA Contractor Selected anticipated start 10/6(pending contract/formal documents) State water line repair (Bonita rd) third time needed repair this time Fire Hydrant servicing
Replaced motor and pump
84 Customer Service Calls
2 Meter changes
ELC waterline disinfecting and pressure test
State Water
Temporary shutdown 9/27 for leak
State Water normal
Wastewater
FOG removal all Lift Station wet wells
Clays Septic pumped Pasadera Lift Station
Contractor finished 9/28
Aerators enroute
Biolac
Getting good settling and blanket height
Attachment 1- City Engineers report for September 2025
4875 El Camino Real • Atascadero, CA 93422 • Phone: 805-470-1910 • eikhofdesigngroup.com City Engineer Report
September 2025
The following is a list of projects in various construction, design, or planning stages. • Various City Engineer Items—Prepared training information for PW Director • Various Caltrans Projects – The City Engineer coordinated with Caltrans regarding Hwy 1/166 projects. Prepared plan revisions per Caltrans for water meter and fire hydrant relocations. • Amtrak Station Improvements (Transit Hub) – A pre-bid meeting was held on September 16, 2025, at 11:00 a.m. Fifteen individuals attended the mandatory pre-bid meeting. Eleven contractors were represented. The bid opening is scheduled for October 14, 2025, at 3:00 p.m. • Central Park Renovation Project—A pre-bid meeting was held on September 16, 2025, at 10:00 a.m.

Eighteen individuals attended the mandatory pre-bid meeting. Fourteen contractors were represented. The bid opening is scheduled for October 14, 2025, at 2:00 p.m. • Leroy Park Phase II Improvements—The USDA has received all the required documentation, and the project is being reviewed. Once the USDA completes the document review, we anticipate receiving approval to start the bidding process.
• 303 Obispo Street Site Improvements—The bid opening for the 303 Obispo Street Site Improvements was held on September 23, 2025, at 2:00 p.m. The City received three bids, and Quincon Inc. was the low bidder. The City Engineer also solicited proposals for construction management and inspection services from the approved On-Call Consultants. Two proposals were received, and the City Engineer recommends awarding the CM/Inspection Contract to Cannon. • 11th Street Multi-Use Path – Design is ongoing for the 11th Street Multi-Use Path from Gularte to Mary Buren School.
• Highway 1 and Pioneer Lift Stations—The Highway 1 Lift Station is under construction. Work has been proceeding per the plans and specifications. When the new lift station is connected to the existing system, the traffic patterns on Guadalupe Street will be temporarily altered.

The Pioneer Lift Station contractor has submitted various materials and equipment submittals for review. Construction is anticipated to start in November 2025. • 2025 Pavement Improvements—Design work is ongoing on the 2025 Pavement Improvement Project. Depending on the funding available, the project will include Obispo Street from Main Street to Ninth Street and West Main from Guadalupe Street to Julia Drive. • Water Tank – The Tank No. 1 Recoating Project is nearing completion.

ATTACHMENT 1

• City Hall Repairs Project—The City Engineer and City staff met with the design firm to have a status meeting. The design firm will begin preparing plans for approval by the City Council. • Royal Theater – The bid opening occurred on September 9, 2025, at 2:00 p.m. The City received four bids. The base bid for the project ranged from $9.36 million to $10.64 million. The project will be brought to the City Council at the first meeting in October for discussion.

Development
The following developments require engineering review/oversight and are in various phases. • Pasadera – A kick-off meeting for the Obispo Bridge was held on September 19, 2025. Union Pacific, Santa Maria Valley Railroad, RailPros, the contractors, designers, and City Staff attended the meeting. Construction started that week. The abutments will be poured the second week in October. The sewer mains for the south lots have been installed. MKN inspected the work for the City.

Agenda Item No. 11

REPORT TO THE GUADALUPE CITY COUNCIL
Agenda of October 14, 2025
__________________________________ ______________________________ Prepared by: Approved by:

Tom Brandeberry, Project Manager Todd Bodem, City Administrator SUBJECT: Approval of construction contract for the renovation of the Royal Theater between Pre Con Industries and City of Guadalupe.

RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2025-57 approving Pre Con Industries as the awarded contractor from bids received September 9, 2025, to provide construction services for the Royal Theater Revitalization Project.

BACKGROUND:

Constructed in 1939, the Royal Theater operated as an active movie theater until closed in 1989.

Following its closure, the building was intermittently used for a variety of purposes including a performing arts theater and public meeting space until 2011. In 2011 it was red tagged due to a minor interior electrical fire. The former Redevelopment Agency of the City of Guadalupe (RDA) purchased the property in 2001 and with the dissolution of the RDA ownership transferred to the Successor Agency (SA) in 2012. In accordance with state law, the SA adopted a Long-Range Property Management Plan (LRPMP) to guide the disposition of the property. The LRPMP stipulates that the theater should be transferred to the City and ultimately the theater should be renovated as some form of public performing arts center.

City staff and the Royal Theater Project Manager have been working on the renovation of the Royal Theater as a performing arts center since September 2019. The history of the City’s efforts has been set forth in detail in numerous other staff reports for the Council, and therefore, only the most pertinent information about this history will be included in this report.

The City was successful in obtaining funding for the construction phase of the project from the federal Economic Development Administration (EDA) in the amount of $4,889,121 and also receive additional funding in the amount of $5M from the California Arts Council.

Nevertheless, after the original design for the project was completed, it became clear that were was a “funding gap” and City staff began exploring various ways to close this gap. Such efforts included working with a tax credit consultant and tax attorney for tax credit investments from the Federal Historic Tax Credits (HTC) or New Market Tax Credits (NMTC) which efforts, unfortunately, have not Tom Brandeberry
been successful thus far. The City also applied for California Historic Tax Credits but were too far down the list of projects to fund based on available funds.

City staff proposed submitting a general obligation bond in an amount slightly less than $3M to address the gap in funding, but the Council ultimately decided not to submit this bond measure to the votes. In order to continue moving the project forward, the City authorized the redesign of the project from a three-story new construction addition to a one-story addition, with a larger footprint.

This redesign was intended to lower the cost to construct the project. The redesign was subsequently approved by the EDA and was approved through plan check.

With the redesign completed and all approvals obtained, the bid package for the redesigned project was released in early July with a due date of September 9, 2025, at 2:00PM. The City received four bids.

Since there was likely to still be a funding gap, the bid package separated out five additives/alternates (alternates). The bid instructions required bidders to submit a “base bid” and to bid the five alternates separately. The purpose of this was so that, depending on the lowest based bid price, the City might be able to add one or more of the five alternates (in order) up to the available funds. With City staff publicly opening the bids, the attached bid prices were recorded— see Attachment 2. They were recorded by base bid, and then, on each alternate, and it was live streamed of the Royal Theater Facebook page.

DISCUSSION:

Based on the price submitted by the lowest bidder, which was determined solely by the base bid, City staff originally intended to recommend awarding the contract to AMG Associates, Inc. (“AMG”).

Additionally, because AMG’s bid for alternate 1 was considerably lower than the other bids, staff included alternate 1 in the proposed award offer. However, after AMG reviewed their pricing for alternate 1, which was significantly lower than that of the other companies, they informed the staff that they had believed the cost of the equipment was not included in the scope of work. Following discussions with the design team, who confirmed that the equipment was specified in the plans, City staff notified AMG that the City would include alternate one in the award based on its pricing.

AMG then submitted a letter to the City requesting to withdraw its bid (see Attachment 3).

City staff then contacted Pre Con Industries (“Pre Con”), as its base bid was the next lowest. (See Attachment 4). However, its bid for alternate 1 was significantly higher than AMG’s, and as a result, the available funding was insufficient for the base bid and alternate 1. This led staff to initially consider limiting the award to Pre Con to just the base bid; however, limiting the award to the just the base bid would mean that the award should be given to AMG. This remained an option for the City, but Pre Con’s bid for the base bid considered along with its bids on all five (5) alternates was the lowest overall bid for the project. This presented another option for the City, namely, to award Pre Con the contract for construction of the entire project (i.e., the base bid along and all five alternates).

Obviously, if the City does not currently have sufficient funds for Pre Con’s base bid and its bid for alternate 1, there is not sufficient funding for Pre Con’s bids for alternates 2-5 either; however, City staff discussed the option of awarding the entire project to Pre Con with the understanding that funding might not be available for any or for only some of the alternates. Furthermore, the contract would provide that the construction related only to the base bid would be guaranteed, but if funding were to become available for one, some, or all of the alternates, Pre Con would be required to honor its bids. Pre Con confirmed its willingness to accept this arrangement.

For the purpose of showing the alternates, here they are Pre Con’s bid prices:

Alternates (Pre Con Industries) Price

1. Existing building Audio Visual full build-out $762,000

2. Exterior Front Plaza, Exterior Amphitheater, Exterior Stage, and perimeter walls.
$142,000

3. New Building Interior floor finishes, wall finishes, ceiling finishes, fixtures, interior doors, and mechanical
equipment for Kitchen, Restrooms, Green Room,
Classrooms, Lobby, and Concessions.
$222,000

4. New building Kitchen full build-out. $310,000

5. New building Audio Visual full build-out. $128,000
Total $1,564,000
Gap in Funding
The following show there is a significant gap in funds needed to complete the project.

Base Bid $9,780,000
Alternates $1,564,000
Soft Costs Estimate (see Attachment 5) $2,100,000
Total Project Costs $13,444,000
Available Funds $10,490,000
Funding Needed to Complete the Whole Project $2,954,000 City staff is continuing its efforts to obtain additional funding, including plans to apply for California Historic Tax Credits again this year (and, if necessary, if future years) as well as possible other sources, including but not limited to, additional grants. Two other efforts staff is continuing to pursue are New Market Tax Credits (NMTC) and a capital campaign. Both of these will require direction and input from the City Council.

New Market Tax Credit (NMTC)
City staff have been working recently with a different tax consultant and tax attorney to determine if there was a way to include the funding opportunity into the project. Please see Attachment 6, which addresses the pros and cons of NMTC being included in this project.

The main issue is the need to include commercial space in the project. To do this the plaza and amphitheater would need to be replaced with a rentable commercial space (coffee shop as an example). The design team see numerous concerns. Please see AGD site plan with notes in Attachment 7. This was completed based on adding a building, which would have allowed the full project to move forward and only need planning approvals for the new building. AGD did state that the commercial space was possible if it was incorporated into the new building, however that would require a redesign, meaning returning all the many approvals needed, EDA included.

Aberto Lemus, with Atwater Infrastructure has working with the City staff for some time now on a pro bono bases and will be available for questions.

Attachment 6 has been developed to summarize the value of this fund to the project and the conditions to be aware of.

NMTC Financial Basic (Estimates)
Cost of Building C (2500sf) $ 1,400,000
CDFI Loan $ 650,000
Net NMTC Benefit (investment) $ 1,335,374
Total to the project $ 585,374
Alternate 2 $ 142,000
Total Value to the Project $ 727,374
The “pros” for NMTC are basically the approximately $727,374 in additional funding for the project as well as the potential for the commercial building that would be constructed to contribute to the City’s economic development efforts, which could enhance tax and other revenues. The “con” is, primarily, that the City would be taking on $650,000 in debt that, theoretically, would be covered by rent payments for space in the commercial building, but if rents were insufficient, the City’s general fund would need to make up the difference.

Given the various pros and cons of pursuing NMTC, staff is asking if the City Council is interested in taking a closer look at this possibility, and if so, would direct staff to prepare a more comprehensive report and presentation about this. Additional, Alberto Lemus has indicated he will be in attendance tonight should the Council members have questions directed towards him.

Capital Campaign
With the City’s authorization of a capital campaign and Guadalupe Community Action Coalition executing an MOU with the City to serve as its fiscal sponsor, the campaign has begun to organize.

The goal for the campaign is to raise the full amount needed to construct the whole project.

Given that the Capital Campaign Committee was dissolved by the City Council, staff is seeking further direction from the Council about how to move forward with the campaign. Staff has previously recommended naming Project Manager Tom Brandeberry as the Capital Campaign Coordinator, and continues to make this recommendation, but the Council has not taken this action yet. Staff requests that the Council provide direction on this issue, including whether it is interested in appointing Mr. Brandeberry as the capital campaign coordinator or if the Council is interested in considering other possibilities for coordinating the campaign.

In the interim, the GCAC website has a developing webpage for the campaign with donation button, pictures, historic report, update project report, and old and recent news articles. More to come.

Tom Brandeberry continues to work directly with foundations, which would be included in the Capital Campaign should there be success. It is also suggested that the Council should receive, with their request, a monthly progress reports on the campaign.

FISCAL IMPACT:

With just the base bid of $9,780,000, there is enough funding available to commence construction, although with the total available funding to date being $10,490,000, there is only $710,000 potentially available to cover the various “soft costs” for the project, and unless additional funding can be obtained either through NMTC possibilities, a capital campaign, or from other sources, the City’s general fund may be impacted by having to cover some of these soft costs.

ATTACHMENTS:

1. Resolution No. 2025-57

2. Construction Bids

3. AMG Associates Inc., Letter

4. Pre Con Industries Bid

5. Soft Costs

6. New Market Tax Credits Pros & Cons

7. New Market Tax Credits Site Plan

8. Construction Contract with Pre Con Industries

RESOLUTION NO. 2025-57

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR

CONTRACTOR SERVICES WITH PRE CON INDUSTRIES FOR THE GUADALUPE ROYAL THEATER

REVITALIZATION PROJECT
WHEREAS, the City Council previously approved the Guadalupe Royal Theater Revitalization Project; and WHEREAS, the City Engineer solicited and received bids for the Guadalupe Royal Theater Revitalization Project; and
WHEREAS, the low bidder, AMG and Associates, withdrew their bid after an error was found in their bid; and
WHEREAS, Pre Con Industries, Inc. was the second low bidder; and NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The Agreement for Contractor Services with Pre Con Industries, Inc. is hereby approved.

SECTION 2: The Mayor is hereby authorized to sign the agreement with Pre Con Industries, Inc., on behalf of the City.

SECTION 3: The City Clerk is hereby authorized to make minor changes herein to address clerical errorsso long as substantial conformance to the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 14th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-57, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 14, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
ATTACHMENT 1

APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney

CITY OF GUADALUPE

GUADALUPE ROYAL THEATRE REVITALIZATION PROJECT

BID RESULTS

BASE BID

BID ITEM & DESCRIPTION

UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
No. ITEM QUAN UNIT PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 EXISTING THEATRE
1 LS $6,255,000.00 $6,255,000.00 $4,320,000.00 $4,320,000.00 $4,913,627.00 $4,913,627.00 $5,717,765.00 $5,717,765.00 2 NEW ADDITION (Includes all work except items outlined in the alternatives below) 1 LS $2,000,000.00 $2,000,000.00 $3,700,000.00 $3,700,000.00 $3,804,305.00 $3,804,305.00 $3,018,189.00 $3,018,189.00 3 SITE WORK (Includes all work except items outlined in the alternatives below) 1 LS $1,100,000.00 $1,100,000.00 $1,760,000.00 $1,760,000.00 $1,857,190.00 $1,857,190.00 $1,907,523.00 $1,907,523.00 $9,355,000.00 $9,780,000.00 $10,575,122.00 $10,643,477.00

ADDITIVE ALTERNATES

BID ITEM & DESCRIPTION

UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL
No. ITEM QUAN UNIT PRICE PRICE PRICE PRICE PRICE PRICE PRICE PRICE 1 Included in Alternate 1: Existing building Audio Visual full buildout. 1 LS $120,000.00 $120,000.00 $762,000.00 $762,000.00 $903,002.00 $903,002.00 $745,435.00 $745,435.00 2 Included in Alternate 2: Exterior Front Plaza, Exterior Amphitheater, Exterior Stage, and perimeter walls.
1 LS $700,000.00 $700,000.00 $142,000.00 $142,000.00 $209,046.00 $209,046.00 $133,013.00 $133,013.00 3 Included in Alternate 3: New Building Interior floor finishes, wall finishes, ceiling finishes, fixtures, interior doors, and mechanical equipment for Kitchen, Restrooms, Green Room, Classrooms, Lobby, and Concessions.
1 LS $2,100,000.00 $2,100,000.00 $222,000.00 $222,000.00 $750,986.00 $750,986.00 $677,289.00 $677,289.00 4 Included in Alternate 4: New building Kitchen full build-out. 1 LS $600,000.00 $600,000.00 $310,000.00 $310,000.00 $187,940.00 $187,940.00 $246,258.00 $246,258.00 5 Included in Alternate 5: New building Audio Visual full buildout. 1 LS $70,000.00 $70,000.00 $128,000.00 $128,000.00 $194,185.00 $194,185.00 $154,838.00 $154,838.00 ADDITIVE ALTERNATES TOTAL: $3,590,000.00 $1,564,000.00 $2,245,159.00 $1,956,833.00 Precision Construction Services
Precision Construction Services
Pre Con Industries
Pre Con Industries
Gustav Keoni dba
BASE BID TOTAL:

AMG & Associates, Inc. Gustav Keoni dba
Quincon, Inc.

Quincon, Inc.

AMG & Associates, Inc.

ATTACHMENT 2
FROM THE DESK OF:

ANTHONY R. TRAVERSO

VICE-PRESIDENT
26535 SUMMIT CIRCLE CLSB Lic. No. 881824 T: 661.25 1.7401 SANTA CLARITA, CA 91350 WWW.AMGASSOCIATESINC.COM F: 661.251.7405 September 15, 2025
Jeffrey A. van den Eikhof, City Engineer
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
RE: Guadalupe Royal Theater Revitalization Project – City Project No. 2023-05 Subject: Conditional Bid Withdrawal; AMG Acceptance of Base Bid Only Dear Mr. van den Eikhof:

AMG & Associates, Inc. ("AMG") submitted its bid for the above-referenced project on September 9, 2025 at 2:00 p.m. We appreciate the City’s notice of intent to award and understand the City is considering award of the Base Bid and Additive Alternate 1.

AMG hereby confirms that we are prepared to enter into the contract for the Base Bid work as submitted. However, our pricing and intent for Additive Alternate 1 were expressly limited to the audiovisual (AV) infrastructure/rough-in shown diagrammatically, not the furnishing and installation of AV equipment. This interpretation was based on the following conditions at bid time:
• No Division 27/AV technical specification sections were issued defining equipment, systems, or performance.
• Multiple AV sheets in the plan set are clearly marked “NOT FOR CONSTRUCTION,” and several are titled as “Infrastructure Plan,” indicating conduit/backbox/rough-in only (e.g., EAV and AV series). • The specifications’ Alternates section does not provide any written equipment scope for Alternate 1 beyond the title of the alternate (Exhibit A).

Accordingly, if it is the City’s intent that award of Alternate 1 requires AMG to furnish and install the AV equipment and systems under the current bid documents, then AMG must respectfully request consent to withdraw its bid (or, in the alternative, withdrawal of Alternate 1 from consideration as undefined at bid time). This request is made under the “Relief of Bidders” provisions referenced in the Contract Documents and applicable Public Contract Code, given that the scope as now interpreted materially differs from the scope reasonably inferable at bid time and is not supported by issued, for-construction AV specifications and drawings.

If the City elects to award the Base Bid only, AMG stands ready to execute the contract immediately.

Such an award remains in the City’s best interest, as it preserves award to the lowest responsive Base Bidder. Awarding to the second (or third or fourth) bidder(s)—despite any differences in their Alternate ATTACHMENT 3
2 | Page
1 pricing—would still result in a higher cost for the City based on the Base Bid analysis and ultimately the added cost of the AV systems and equipment apparently intended under Alternate No. 01.

AMG is a cooperative partner. Should the City proceed with Base Bid award only at this time, we are willing to assist in developing the most appropriate path for the future procurement of the AV scope once final, for-construction AV documents and specifications are issued and the scope is further defined.

Additionally, AMG is more than willing to work with the City post award on any of the other bid alternates you may wish to include in the future, including value engineering, refinement of scope, or other purchasing options outside of AMG that may benefit the City. We are committed to working collaboratively to achieve the City’s goals while protecting the fairness of the competitive bid process.

Please let me know how you wish to proceed. We value the opportunity to work with the City of Guadalupe on this important project.

Sincerely,
Anthony R. Traverso
Executive Vice President – AMG & Associates, Inc.
[email protected] | 661-435-3808
CC: Tom Brandeberry, Royal Theatre Project Manager
Albert M. Giacomazzi, AMG President
File: Bid 3846
Anthony R. Traverso Digitally signed by Anthony R. Traverso Date: 2025.09.15 16:57:15 -07'00'
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ATTACHMENT 4

Contract Obligation/Spending to Date
Note:

1. Where the informa/on is “C” the amount is the total contract, not expenditures to date.

2. Where the informa/on is S, these services do not have contracts and/or a maximum contract amount.

3. The Finance Department (FD) has not completed their reconcilia/on process, so the amounts that are amounts to date (S), are based on the Project Manager’s records.

4. The Miscellaneous/Contingency line item is purely a guess.

Name Amount
Contract Spending
to Date Comments
AGD $ 744,735.00 C
Multiple Amendments. This amount is the
total of all combined.

Bond Consultants $ 15,000.00 C
Chattel $ 25,500.00 Historic Architect
Flippin $ 745,497.00 C
Construction Management (price is being
negotiated down).

Precision Construction
Services $ 29,800.00 C
Estimating services: original price plus
addition for project redesign. $15,900 +
$13,900
Labor Consultant of
California $ 24,300.00 C Prevailing wage services
Insight $ 4,040.00 C Mold & Asbestos Testing
Furger Surveyors $ 4,400.00 C Lot Merger
Bocarsley, Endem & Cowan $ 30,000.00 C
Tax Attorney (it is unclear if this amount is a
not to exceed amount)
Tom Brandeberry $ 300,000.00 C
Project Manager (this in the direct contract
with the City and the small payment to
LADG).

Wishneff $ 10,000.00 C Tax Credit Consultants
GEPermit $ 2,750.00 C NEPA Clearence work
Leibold McClendon &
Mann $ 15,640.50 S Attorney (To Date)
Mark Green $ 6,420.00 S Plan Check
PG&E $ 36,347.35 S Electrical Pannel Design
Provence Group $ 3,250.00 C Historic Reports/Application Townsend $ 15,000.00 C EDA Application
Eikhof $ 6,270.00 S City Engineer (To Date)
Philip Sinco $ 18,934.50 S City Attorney (To Date)
JAS $ 3,076.25 S Plan Check
Buena Resources $ 2,529.00 C Phase 1 environmental
Miscellaneous/Contingency $ 5,000.00 S
County, Publications, Survey, Hazard (t0
Date)
$ 2,048,489.60
ATTACHMENT 5
The Use of NMTC in the Royal Theatre Renovation Project Details
The following are the key points for the City Council's consideration regarding the decision to include New Market Tax Credits (NMC) in the financing of the Royal Theatre Renovation Project.

City Staff have been recently working with the NMC Consultant mentioned below, who has provided some of the details. He has also completed all the consulting work to date on a pro bono basis. A retainer has been submitted and will need to be signed should the City Council determine that NMTC should be added to the project funding.

Alberto Lemus
Managing Partner
Atwater Infrastructure
626-253-2328
[email protected]
The subject matter, below, is in no order of importance.

1. The present use of the Royal Theatre, a performing art center, is not of interest to NMTC investors.

Presently, NMTC investors are wanting to support projects, as follows:
a) Commercial and industrial developments.
b) Community facilities (e.g., healthcare centers, schools). c) Operating businesses.
d) Mixed-use developments.

This will require a redesign and reuse of the project to accommodate the activities mentioned above. The operating business is the most likely option (C), and the only areas available for redesign are the plaza and amphitheater, or the additive/alternate three. The project financials below indicate that the project would gain approximately $600,000. However, please note that the project will also need to pay off a $650,000 debt loan.1
1 NMTC-financed loans provide borrowers with financing at below market interest rates and often include non-traditional features unavailable through conventional financing. 2 While the table shows the cost of the new, 2,500 sf building, it does not show the saving of removing additive/alternate three, the amphitheater. Depending on which bid is accepted by the City Council that saving can be $140,000 or $700,000.

Project Financial
Cost of Building C (2500sf) $ 1,400,000
CDFI Loan $ 650,000
Net NMTC Benefit (investment) $ 1,335,374
Total to the project $ 585,374 2
ATTACHMENT 6
The Use of NMTC in the Royal Theatre Renovation Project Details

2. The City’s nonprofit, Guadalupe Community Action Coalition (GCAC), must take ownership of the Royal Théâtre property under a 65-year lease due to the need for “ownership.” The City will still retain ownership of the buildings, and the EDA will maintain a recorded mortgage on the property.

3. The project architect, Andrew Goodwin (AGD), has indicated that a 2,500 square foot building cannot be placed where the amphitheater is currently planned. Or anywhere on the property for several reasons.

Since the consultant believes its possible, the issue would need to be confirmed one way of the other to move forward. It should be noted that the above financial numbers are based on a 2,500sf commercial building, along with the parking lot and the tenant improvement in the new building for NMTC investor to be able to invest in the numbers above.

4. The value of a commercial 2,500 sf building replacing the amphitheater is the lease payments could cover the $650,000 loan payments. Note: one loan term includes the first 24 months being interest only payments, which could allow the theater operator to build up a reverse for future payment when the building loses the tenant.

5. A few staff are concerned that there are too many commercial buildings already in the downtown that are vacant or undeveloped, and it is unclear how this commercial space could help.

6. Under this organization structure NMTC going to a nonprofit, the EDA has in theory agreed that the EDA would be able to approve this funding. The devil is, however, in the details. )(
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2,583.9 sf 1,312.1 sf 38'-0" 3'-0" 10'-1/2" 35'-0" 16'-1" 31'-6 1/2" 52'-6 1/2" THREE 420 SF SPACES OR TWO 650 SF SPACES

REQUIREMENTS FOR STORMWATERAND UTILITY SPACING ON SIDE OFPROPERTY LINE ORIGINAL REQUIREMENT FOREMERGENCY SERVICES TO GET TOTHE REAR ENTRANCE ALONG THISPATH OF TRAVEL. THIS IS AN ADAACCESSIBLE PATHTHE DISTANCE OF SEPARATATIONBETWEEN BUILDINGS WOULD NEEDTO BE 10' TO AVOID MOST FIREWALL/FIRE PROTECTION ITEMS THE ROOF PROJECTS 8' OFFBUILDING HERE. THE DISTANCE OFSEPARATATION BETWEENBUILDINGS WOULD NEED TO BE 10'TO AVOID MOST FIRE WALL/FIREPROTECTION ITEMS 8'-1"
10'-0"

LOSS OF PERMEABLE AREA WILLREQUIRE US TO HANDLESTORMWATER WITHUNDERGROUND TREATMENT ANDTHAT NEEDS TO BE INSTALLED INPARKING LOT (INCREASE FROMCURRENT) AND WOULD BE LARGEEXPENSE IF RETROFITTED LATER WITH ONLY 10' OF SEPARATION THEDAYLIGHTING WILL BE TOUGH TOGET INTO THE REAR LOBBYBUILDING DUE TO THE GRADE DIFFERENCETHE REAR WALL OF THIS BUILDINGWILL ALMOST APPEAR TWOSTORIES TALL HERE IF THE FRONTFACADE IS 12' OR MORE IN HEIGHTAT THE STREET.

NOT SURE WHAT THE RECENTEASEMENT PAPERWORK WITHCALTRANS HAS MADE THE SETBACKOFF THIS ROAD.

EXISTING CURB CUT FOREMERGENCY VEHICLES?
ATTACHMENT 7
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City Atty Rev 6/23 1

AGREEMENT FOR CONTRACTOR SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND
PRE CON INDUSTRIES, INC.

THIS AGREEMENT FOR CONTRACTOR SERVICES (the "Agreement") is made and entered into this 14th day of October 2025, by and between the CITY OF GUADALUPE, a municipal corporation ("City"), and Pre Con Industries, Inc., a California Corporation ("Contractor").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 19 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of one (1) year from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Contractor agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Contractor shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Contractor shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Contractor the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Contractor shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (by subcategory), travel, materials, equipment, supplies, sub-contractor contracts and miscellaneous expenses. City shall independently review each invoice submitted by Contractor to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope ATTACHMENT 8
City Atty Rev 6/23 2
of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Contractor with specific items in dispute identified for correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services. (c) Except as to any charges for work performed or expenses incurred by Contractor, which are disputed by City, City will cause Contractor to be paid within thirty (30) days of receipt of Contractor's invoice.
(d) Payment to Contractor for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Contractor. (e) Contractor shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Contractor's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Contractor's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Contractor agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Contractor in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Contractor. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Contractor's Books and Records.
(a) Contractor shall maintain any and all documents and records demonstrating or relating to Contractor's performance of services pursuant to this Agreement. Contractor shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement. Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Contractor pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of City Atty Rev 6/23 3
this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures.
(b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative.

Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Contractor's address indicated for receipt of notices in this Agreement. The City shall compensate the Contractor for all costs associated with providing these materials to the City. (c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Contractor's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Contractor.
(a) Contractor is and shall at all times during the terms of this Agreement remain a wholly independent Contractor and not an officer, employee or agent of City.

Contractor shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The personnel performing the services under this Agreement on behalf of Contractor shall at all times be under Contractor's exclusive direction and control. Neither City nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Contractor or any of Contractor's officers, employees or agents, except as set forth in this Agreement. Contractor shall not at any time or in any manner represent that Contractor or any of Contractor's officers, employees or agents are in any manner officials, employees or agents of City.
(c) Neither Contractor nor any of Contractor's officers, employees or agents shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City's employees. Contractor expressly waives any claim Contractor may have to any such rights.

City Atty Rev 6/23 4
Section 9. Standard of Performance. Contractor represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Contractor shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Contractor shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Contractor under this Agreement.

Section 10. Compliance With Applicable Laws, Permits and Licenses.

Contractor shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Contractor. Contractor shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Contractor to comply with this section.

Section 11. Nondiscrimination. Contractor shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Contractor hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Contractor hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Contractor will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Contractor who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Contractor or Contracting firm to notify that City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Contractor(s), unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Contractor, except as indicated in Subsection B.

City Atty Rev 6/23 5
____________
Initials
B. In accomplishing the scope of services of this Agreement, Contractor(s) will be performing a specialized or general service for the City, and there is a substantial likelihood that the Contractor’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Contractor(s) shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Contractor in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Contractor. Contractor shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law. (b) Contractor, its officers, employees, agents, or subcontractors, shall not, without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories, or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Contractor gives City notice of such court order or subpoena.
(c) If Contractor, or any officer, employee, agent, or subcontractor of Contractor, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Contractor for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Contractor's conduct.
(d) Contractor shall promptly notify City should Contractor, its officers, employees, agents or sub contractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Contractor or be present at any deposition, hearing or similar proceeding. Contractor agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Contractor. However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said City Atty Rev 6/23 6
response. Contractor shall be compensated for all costs associated with complying with this section.

Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Contractor or any other person for, and Contractor shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Contractor's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Contractor, its agents, officers, directors, sub contractors or employees, committed in performing any of the services under this Agreement.
(b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Contractor has agreed to indemnify Indemnitees as provided above, Contractor, upon notice from City, shall defend Indemnitees at Contractor's expense by counsel acceptable to City, such acceptance not to be unreasonably withheld.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Contractor under Section 16 shall ensure Contractor's obligations under this section, but the limits of such insurance shall not limit the liability of Contractor hereunder.

The provisions of this section shall survive the expiration or earlier termination of this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Contractor for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Contractor agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Contractor, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content. These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Contractor agrees to City Atty Rev 6/23 7
provide City with copies of required policies upon request. Prior to the beginning of and throughout the duration of the Work, Contractor and its subcontractors shall maintain insurance in conformance with the requirements set forth below. Contractor will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Contractor agrees to amend, supplement or endorse the existing coverage to do so.

Contractor acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to Contractor or its subcontractors in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

Contractor shall provide the following types and amounts of insurance. Without limiting Contractor’s indemnification of CITY, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Contractor and all risks to such persons under this Agreement, along with a waiver of subrogation endorsement.
(4) Errors and omission liability insurance appropriate to the Contractor's profession.

B. Minimum Limits of Insurance: Contractor shall maintain limits of insurance no less than:
(1) General Liability Insurance: Contractor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $3,000,000 per occurrence, $6,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $6,000,000 completed operations aggregate.

The policy shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will City Atty Rev 6/23 8
not be accepted. This insurance and any umbrella or excess liability insurance shall be maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident. (3) Workers' Compensation and Employer's Liability: Contractor shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Contractor’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Contractor shall require each subcontractor to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subcontractor’s employees. Contractor shall submit to CITY. (4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Contractor shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies.
(6) Pollution liability insurance. Environmental Impairment Liability Insurance shall be written on a Contractor’s Pollution Liability form or other form acceptable to CITY providing coverage for liability arising out of sudden, accidental and gradual pollution and remediation. The policy limit shall be no less than $1,000,000 dollars per claim and in the aggregate. All activities contemplated in this Agreement shall be specifically scheduled on the City Atty Rev 6/23 9
policy as “covered operations.” The policy shall provide coverage for the hauling of waste from the project site to the final disposal location, including non-owned disposal sites.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
(1) Notice of Cancellation: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City. (2) Primary/noncontributing: Coverage provided by Contractor shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured.
(3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by Contractor or CITY will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, CITY may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against CITY, and shall require similar written express waivers. (5) Enforcement of Contract Provisions (non estoppel): Contractor acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform Contractor of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder.
(6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and City Atty Rev 6/23 10
is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
(7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing. (8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions. (9) Pass through Clause: Contractor agrees to ensure that its subconsultants, subcontractors, and any other party involved with the project who is brought onto or involved in the project by Contractor, provide the same minimum insurance coverage and endorsements required of Contractor. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Contractor agrees that upon request, all agreements with consultants, subcontractors, and others engaged in the project will be submitted to CITY for review. (10) City’s Right to Revise Requirements: The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Contractor a ninety (90) day advance written notice of such change. If such change results in substantial additional cost to the Contractor, the CITY and Contractor may renegotiate Contractor’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY.
(12) Timely Notice of Claims: Contractor shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(13) Additional Insurance: Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work.

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Section 17. Assignment. The expertise and experience of Contractor are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Contractor under the Agreement. In recognition of that interest, Contractor shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Contractor's duties or obligations under this Agreement without the prior written consent of the City Council.

Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Contractor, in the performance of its duties pursuant to this Agreement, may utilize sub contractors.

Section 18. Continuity of Personnel. Contractor shall make every reasonable effort to maintain the stability and continuity of Contractor's staff assigned to perform the services required under this Agreement. Contractor shall notify City of any changes in Contractor's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Contractor. In the event such notice is given, Contractor shall cease immediately all work in progress. (b) Contractor may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Contractor or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Contractor or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Contractor or City, all property belonging exclusively to City which is in Contractor's possession shall be returned to City. Contractor shall furnish to City a final invoice for work performed and expenses incurred by Contractor, prepared as set forth in Section 4 of this Agreement. This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 20. Default. In the event that Contractor is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Contractor for any work performed after the date of default and may terminate this Agreement immediately by written notice to Contractor.

Section 21. Excusable Delays. Contractor shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to City Atty Rev 6/23 12
causes beyond the control of Contractor. Such causes include, but are not limited to, acts of God, acts of the public enemy, acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Contractor in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Contractor: Pre Con Industries, Inc.

P.O. Box 5728
Santa Maria, CA 93456
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 24. Authority to Execute. The person or persons executing this Agreement on behalf of the Contractor represents and warrants that they have the authority to so execute this Agreement and to bind Contractor to the performance of its obligations hereunder.

Section 25. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 26. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Contractor and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.

Section 27. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of City Atty Rev 6/23 13
any provision of this Agreement. Acceptance by City of any work or services by Contractor shall not constitute a waiver of any provisions of this Agreement.

Section 28. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 29. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 30. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Contractor and City prior to the execution of this Agreement. No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 31. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 32. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.

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CITY: CONTRACTOR:

CITY OF GUADALUPE
By:______________________________ By:_________________________________ Ariston Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:

By:_________________________________
__________________________________ Title:_______________________________ Philip Sinco, City Attorney
City Atty Rev 6/23 15

EXHIBIT A
The Scope of Services for the Guadalupe Royal Theatre Revitalization Project is contained within the Bid Documents dated July 7, 2025. The Bid Documents include the contract documents, special provisions, technical specifications, and plans. The work generally includes renovation of the Royal Theatre to the California Historic Code; the construction of a performing arts building; and landscape work, which includes an amphitheater, parking lot, and a plaza.

City Atty Rev 6/23 16

EXHIBIT B
The award of this Agreement for Contractor Services between the City of Guadalupe and Pre Con Industries, Inc. includes the base bid and all five Additive Alternates as shown in the following Proposal document. The Contractor shall honor the prices indicated in the Proposal document for the duration of the project. The only guaranteed portion of the contract is the work included in the Base Bid of the Proposal. The five additive alternates will be added to the contract in order as funding becomes available. The Contractor agrees not to start work on any alternates until approved in writing by the City.

Exhibit B