Cities Index.
Agenda packet

Guadalupe City Council
October 28, 2025

Document
Agenda packet
Meeting
October 28, 2025
Body
Guadalupe City Council
Pages
17
Original file
22.1 MB
Text extracted from the city's file for reading and search. Open the original on cityofguadalupe.org. That file is the official record.

October 28, 2025 City of Guadalupe Council Meeting Agenda Page 1 of 5 12 City of Guadalupe
AGENDA
Regular Meeting of the Guadalupe City Council
Tuesday, October 28, 2025, at 6:00 pm
City Hall, Council Chambers, 918 Obispo Street, Guadalupe CA 93434 The City Council meeting will broadcast live streamed on the City of Guadalupe’s Official YouTube channel: https://www.youtube.com/channel/UCaxeHWd9JkmvKnGFU8BAYQQ If you choose not to attend the City Council meeting but wish to submit a written comment for the Community Participation Forum or on a specific agenda item, please submit via email to [email protected] no later than 2:00 pm on Tuesday, October 28, 2025.

Please be advised that, pursuant to State Law, any member of the public may address the City Council concerning any item on the Agenda, before or during Council consideration of that item. If you wish to speak on any item on the agenda, including any item on the Consent Calendar or the Ceremonial Calendar, please submit a speaker request form for that item. If you wish to speak on a matter that is not on the agenda, please do so during the Community Participation Forum.

The Agenda and related Staff reports are available on the City’s website: www.cityofguadalupe.org Friday before Council meeting.

Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available the Friday before Council meetings at the Administration Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm, and also posted 72 hours prior to the meeting. The City may charge customary photocopying charges for copies of such documents. Any documents distributed to a majority of the City Council regarding any item on this agenda less than 72 hours before the meeting will be made available for inspection at the meeting and will be posted on the City’s website and made available for inspection the day after the meeting at the Administrator Office at City Hall 918 Obispo Street, Monday through Friday between 8:00 am and 4:00 pm.

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, including review of the Agenda and related documents, please contact the Administration Office at (805) 356.3891 at least 72 hours prior to the meeting. This will allow time for the City to make reasonable arrangements to ensure accessibility to the meeting.

1. ROLL CALL:

Council Member Eugene Costa Jr.

Council Member Whitney Furness
Council Member Amelia M. Villegas
Mayor Pro Tempore Christina Hernandez
Mayor Ariston Julian

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES

October 28, 2025 City of Guadalupe Council Meeting Agenda Page 2 of 5

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

6. CONSENT CALENDAR (A-G)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 17, 2025.

C. Approve the Minutes of the City Council regular meeting of October 14, 2025.

D. Adopt Resolution No. 2025-58 authorizing the Director of Public Works, David Trujillo, as the authorized agent and signatory for Guadalupe transit grants, documents, and related periodic reports, effective immediately.

E. Adopt Resolution No. 2025-59 approving a Contractor Services Agreement with SW Construction, Inc. for las Mujeres Park Renovation Project; and Adopt Resolution No. 2025- 60 approving a Consultant Services Agreement with Cannon Corporation for construction management and inspection services for Las Mujeres Park Renovation Project.

F. Adopt Resolution No. 2025-61 approving a Contractor Services Agreement with The J.F. Will Company, Inc. for the Guadalupe Transit Hub Project; and Adopt Resolution No. 2025-62 approving a Consultant Services with Filippin Engineering (FE) for construction and inspection services for the Transit Hub Project.

G. Approval of need for continuing emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

October 28, 2025 City of Guadalupe Council Meeting Agenda Page 3 of 5

MANAGEMENT REPORTS

7. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 28, 2025

8. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 28, 2025 B. Police Department report for September 2025
C. Fire Department report for September 2025
D. Code Compliance report for September 2025

9. HUMAN RESOURCES MANAGER: (Information Only)
A. Human Resources report for September 2025

10. RECREATION SERVICES MANAGER: (Information Only)
A. Recreation and Parks report for September 2025

REGULAR BUSINESS

11. Appointment to fill a vacancy on the Recreation and Parks Commission.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council appoint one of the three interested applicants to the Recreation and Parks Commission to fill the current vacancy. The selected individual will serve a four-year term beginning October 30, 2025, and ending October 29, 2029.

12. Appointment of Interim City Administrator.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council adopt Resolution No. 2025-63 approving the appointment of Public Works Director, David Trujillo as Interim City Administrator effective December 1, 2025.

13. Resolution implementing Government Code Section 21221(h) regarding the appointment of Annette Munoz as Interim Finance Director.

Written report: Todd Bodem, City Administrator
Recommendation: That the City Council adopt Resolution No. 2025-64 appointing Annette Munoz as Interim Finance Director pursuant to Government Code Section 21221(h) of the Public Employees’ Retirement Law.

October 28, 2025 City of Guadalupe Council Meeting Agenda Page 4 of 5

14. Approval of Executive Salary Schedules.

Written report: Sylvia Estrada, Human Resources Manager Recommendation: That the City Council adopt Resolution No. 2025-65 approving the Executive Salary Schedules for all unrepresented management and executive positions, for the years 2019 through 2026, in compliance with the requirements of the California Public Employees’ Retirement System (CalPERS) rules and statutes.

15. Approval of Employment Agreement with Michael Cash, Director of Public Safety.

Written report: Sylvia Estrada, Human Resources Manager Recommendation: That the City Council approve a new Employment Agreement with Michael Cash as Director of Public Safety and authorize the Mayor to sign on behalf of the City.

16. FUTURE AGENDA ITEMS

17. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS

18. ADJOURNMENT
I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the City Hall display case and website not less than 72 hours prior to the meeting. Dated this 24th day of October 2025.
______________________________
Todd Bodem, City Administrator
Todd Bodem
October 28, 2025 City of Guadalupe Council Meeting Agenda Page 5 of 5

PROPOSED FUTURE CITY COUNCIL AGENDA ITEMS
Council Meeting: Date and Subject Department Agenda Category Tuesday, November 11, 2025, at 6:00 p.m. / Regular Meeting – CANCELLED Tuesday, November 25, 2025, at 6:00 p.m. / Regular Meeting Guadalupe Climate Action Plan Update Dr. Cornelius Nuworsoo Presentation Building Code Update JAS Building Official Regular Business MOU between the City of Guadalupe and Guadalupe
Business Association regarding operation of a Farmers
Market at Le Roy Park.

City Attorney Regular Business
Other Unscheduled Items Proposed
Date of Item
Department Agenda Category
Gift Policy City Attorney New Business
Social Host Ordinance City Attorney New Business
Personnel Manual Update New Business
Pasadera Development Annual Update City Engineer
Water and Sewer Rate Study City Administrator New Business Master Fee Schedule Update Finance Director
Food Truck Regulations Planning Department
SLO CAL Root One –Community Benefit Fee Administration Dept Royal Theater and Additional Funding Thomas Brandeberry Cost Allocation Plan
Prepared by:

Agenda Item No. 6B

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
Approved by:

Veronica Fabian
Finance Account Clerk Finance Director
Todd Bodem
City Administrator
SUBJECT:

RECOMMENDATION:

Payment of warrants for the period ending October 17, 2025, to be ratified for payment by the City Council. Subject to having been certified as being in conformity with the budget by the Finance Department staff.

That the City Council review and ratify the listing of hand checks and warrants to be paid on October 29, 2025.

BACKGROUND:

Submittal of the listing of warrants issued by the City to vendors for the period and explanations for disbursement of these warrants. An exception, such as an emergency hand check may be required to be issued and paid prior to submittal of the warrant listing, however, this warrant will be identified as "Ratify" on the warrant listing.
10/22/2025 1:54:26 PM Page 1 of 36
Payable Register
City of Guadalupe Payable Detail by Vendor Number
Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: AES01 - ALPHA ELECTRICAL SERVICE Vendor Total: 1,574.94 10/21/2025 10/21/2025 10/21/2025
WWTP - SERVICE CALL - TROUBLESHOOT Warr Bank Acct - Warrants Bank Account ISSUE
12303 Invoice 10/21/2025 1,574.94 0.00 0.00 0.00 1,574.94 No

0.00 0.00
Units
WWTP - SERVICE CALL - TROUBLESHOOT 0.00
ISSUE
Item Description
1,574.94
Price Amount Tax

0.00 1,574.94
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 1,574.94 100.00%
Vendor: ALL02 - ALL AMERICAN SCREEN PRINT Vendor Total: 105.49 10/20/2025 10/20/2025 10/20/2025
PD - EMBROIDERY (2) Warr Bank Acct - Warrants Bank Account 0002374 Invoice 10/20/2025 105.49 0.00 0.00 0.00 105.49 No

0.00 0.00
Units
PD - EMBROIDERY (2) 0.00
Item Description
105.49
Price Amount Tax

0.00 105.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-0450 Other Benefits 105.49 100.00%
Vendor: AMA02 - AMAZON BUSINESS Vendor Total: 890.29
10/6/2025 10/6/2025 10/6/2025
P&R-ACCT#:A19RD4DAF93AUQ-BERNAT Warr Bank Acct - Warrants Bank Account

SOFTEE CHUNKY YARN
11RX-YYDL-CXWD Invoice 10/6/2025 9.30 0.00 0.00 0.00 9.30 No

0.00 0.00
Units
P&R-ACCT#:A19RD4DAF93AUQ-BERNAT 0.00

SOFTEE CHUNKY YARN
Item Description

9.30 Price Amount Tax

0.00 9.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 9.30 100.00%
10/11/2025 10/11/2025 10/11/2025
FINANCE - ACCT#:A19RD4DAF93AUQ - RING Warr Bank Acct - Warrants Bank Account 11W7-CMQC-1TJL Invoice 10/11/2025 78.39 0.00 0.00 0.00 78.39 No

0.00 0.00
Units
FINANCE - ACCT#:A19RD4DAF93AUQ - 0.00
RING
Item Description

78.39 Price Amount Tax

0.00 78.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1200 Office Supplies & Postage 78.39 100.00%
10/14/2025 10/14/2025 10/14/2025
PW - ACCT#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 14R9-TC96-37P6 Invoice 10/14/2025 103.25 0.00 0.00 0.00 103.25 No

0.00 0.00
Units
PW - ACCT#:A19RD4DAF93AUQ 0.00
Item Description

34.43 Price Amount Tax

0.00 34.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 34.43 100.00%
1 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 2 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:A19RD4DAF93AUQ 0.00
Item Description

34.41 Price Amount Tax

0.00 34.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 34.41 100.00%

0.00 0.00
Units
PW - ACCT#:A19RD4DAF93AUQ 0.00
Item Description

34.41 Price Amount Tax

0.00 34.41
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 34.41 100.00%
10/8/2025 10/8/2025 10/8/2025
PD - ACCT#:A19RD4DAF93AUQ - SWINGLINE Warr Bank Acct - Warrants Bank Account

COMMERCIAL
1CG9-Y1TM-LKW9 Invoice 10/8/2025 227.18 0.00 0.00 0.00 227.18 No

0.00 0.00
Units
STAPLER, TOILET PAPER, COPY PAPER, 0.00
TOWEL
Item Description
227.18
Price Amount Tax

0.00 227.18
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1200 Office Supplies & Postage 227.18 100.00%
10/3/2025 10/3/2025 10/3/2025
FIRE - ACCT#:A19RD4DAF93AUQ - BATTERY Warr Bank Acct - Warrants Bank Account

REPLACEMENT
1GG9-P3C6-R6RH Invoice 10/3/2025 20.65 0.00 0.00 0.00 20.65 No

0.00 0.00
Units
FIRE - ACCT#:A19RD4DAF93AUQ - 0.00

BATTERY REPLACEMENT
Item Description

20.65 Price Amount Tax

0.00 20.65
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1400 Equipment Maintenance 20.65 100.00%
9/29/2025 9/29/2025 9/29/2025
PD - ACC#:A19RD4DAF93AUQ Warr Bank Acct - Warrants Bank Account 1HHF-CC6V-1GL4 Invoice 9/29/2025 17.98 0.00 0.00 0.00 17.98 No

0.00 0.00
Units
PD - ACC#:A19RD4DAF93AUQ 0.00
Item Description

17.98 Price Amount Tax

0.00 17.98
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 17.98 100.00%
10/10/2025 10/10/2025 10/10/2025
PW - ACCT#:A19RD4DAF93AUQ - DARK LIGHT Warr Bank Acct - Warrants Bank Account

BULK DISPOS
1NV4-9HGP-L76T Invoice 10/10/2025 150.83 0.00 0.00 0.00 150.83 No

0.00 0.00
Units
PW - ACCT#:A19RD4DAF93AUQ - DARK 0.00

LIGHT BULK DISPOS
Item Description
150.83
Price Amount Tax

0.00 150.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 150.83 100.00%
10/14/2025 10/14/2025 10/14/2025
PW - YAMTIC HEAVY DUTY GARDEN HOSE (2) Warr Bank Acct - Warrants Bank Account 1V7D-FDT3-6JTM Invoice 10/14/2025 152.22 0.00 0.00 0.00 152.22 No
2 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 3 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - YAMTIC HEAVY DUTY GARDEN 0.00
HOSE (2)
Item Description
152.22
Price Amount Tax

0.00 152.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 152.22 100.00%
10/8/2025 10/8/2025 10/8/2025
ADM -MICROWAVE REPLACEMENT Warr Bank Acct - Warrants Bank Account 1YK1-17H4-FJXX Invoice 10/8/2025 130.49 0.00 0.00 0.00 130.49 No

0.00 0.00
Units
ADM -MICROWAVE REPLACEMENT 0.00
Item Description
130.49
Price Amount Tax

0.00 130.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 130.49 100.00%
Vendor: BIO01 - BIOALCHEMY INC. Vendor Total: 2,158.69
10/1/2025 10/1/2025 10/1/2025
WWTP - BIOLOGY FOR OUR PONDS Warr Bank Acct - Warrants Bank Account 1632 Invoice 10/1/2025 2,158.69 0.00 0.00 0.00 2,158.69 No

0.00 0.00
Units
WWTP - BIOLOGY FOR OUR PONDS 0.00
Item Description
2,158.69
Price Amount Tax

0.00 2,158.69
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,158.69 100.00%
Vendor: CCE01 - CENTRAL COAST EVALUTATION SERVICES Vendor Total: 1,000.00 10/9/2025 10/9/2025 10/9/2025
PD - POST OFFER PRE EMPLOYMENT Warr Bank Acct - Warrants Bank Account

PSYCHOLOGICAL EVA
RR100925BF Invoice 10/9/2025 1,000.00 0.00 0.00 0.00 1,000.00 No

0.00 0.00
Units
PD - POST OFFER PRE EMPLOYMENT 0.00

PSYCHOLOGICAL EVA
Item Description
1,000.00
Price Amount Tax

0.00 1,000.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,000.00 100.00% Vendor: CDT01 - CALIFORNIA DEPARTMENT OF TRANSPORTATION Vendor Total: 239,493.00 9/26/2025 9/26/2025 9/26/2025
PW - BILLING FOR 4TH FIXED AMOUNT Warr Bank Acct - Warrants Bank Account 26001766 Invoice 9/26/2025 14,333.00 0.00 0.00 0.00 14,333.00 No

0.00 0.00
Units
PW - BILLING FOR 4TH FIXED AMOUNT 0.00
Item Description
14,333.00
Price Amount Tax

0.00 14,333.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2350 Services by Other Agencies 14,333.00 100.00% 9/26/2025 9/26/2025 9/26/2025
PW - BILLING FOR A 4TH FIXED AMOUNT Warr Bank Acct - Warrants Bank Account 26001767 Invoice 9/26/2025 116,660.00 0.00 0.00 0.00 116,660.00 No

0.00 0.00
Units
PW - BILLING FOR A 4TH FIXED AMOUNT 0.00
Item Description
116,660.00
Price Amount Tax

0.00 116,660.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2350 Services by Other Agencies 116,660.00 100.00% 9/26/2025 9/26/2025 9/26/2025
PW - BILLING FOR 4TH FIXED AMOUNT Warr Bank Acct - Warrants Bank Account 26001770 Invoice 9/26/2025 108,500.00 0.00 0.00 0.00 108,500.00 No
3 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 4 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - BILLING FOR 4TH FIXED AMOUNT 0.00
Item Description
108,500.00
Price Amount Tax

0.00 108,500.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2350 Services by Other Agencies 108,500.00 100.00% Vendor: CEN11 - CENTRAL CITY TOOL SUPPLY, Vendor Total: 339.52 3/24/2025 3/24/2025 3/24/2025
PW - DIABLO MULTI MATERIAL 5/23 Warr Bank Acct - Warrants Bank Account 124109 Invoice 3/24/2025 8.68 0.00 0.00 0.00 8.68
No

0.00 0.00
Units
PW - DIABLO MULTI MATERIAL 5/23 0.00
Item Description

8.68 Price Amount Tax

0.00 8.68
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 8.68 100.00%
8/5/2025 8/5/2025 8/5/2025
PW - 71PM3 64E LOOP CHAIN Warr Bank Acct - Warrants Bank Account 125985 Invoice 8/5/2025 80.24 0.00 0.00 0.00 80.24
No

0.00 0.00
Units
PW - 71PM3 64E LOOP CHAIN 0.00
Item Description

80.24 Price Amount Tax

0.00 80.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 80.24 100.00%
8/12/2025 8/12/2025 8/12/2025
PW - 5/8''X13'' SDS MAX 4 CUTTER Warr Bank Acct - Warrants Bank Account 126096 Invoice 8/12/2025 197.89 0.00 0.00 0.00 197.89
No

0.00 0.00
Units
PW - 5/8''X13'' SDS MAX 4 CUTTER 0.00
Item Description
197.89
Price Amount Tax

0.00 197.89
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 197.89 100.00%
9/24/2025 9/24/2025 9/24/2025
PW - 12'' BIM BFD 12'' RECIP BLADE Warr Bank Acct - Warrants Bank Account 126679 Invoice 9/24/2025 35.33 0.00 0.00 0.00 35.33
No

0.00 0.00
Units
PW - 12'' BIM BFD 12'' RECIP BLADE 0.00
Item Description

35.33 Price Amount Tax

0.00 35.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 35.33 100.00%
10/20/2025 10/20/2025 10/20/2025
WATER - PILOT BIT FOR CT7 HOLE SAW Warr Bank Acct - Warrants Bank Account 127032 Invoice 10/20/2025 17.38 0.00 0.00 0.00 17.38
No

0.00 0.00
Units
WATER - PILOT BIT FOR CT7 HOLE SAW 0.00
Item Description

17.38 Price Amount Tax

0.00 17.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 17.38 100.00%
Vendor: CIT14 - CITY OF SANTA MARIA - FINANCE DIVISION Vendor Total: 21,243.48 7/15/2025 7/15/2025 7/15/2025
PW - FUEL USAGE Warr Bank Acct - Warrants Bank Account
CINV-000219 Invoice 7/15/2025 7,503.32 0.00 0.00 0.00 7,503.32 No
4 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 5 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - FUEL USAGE 0.00
Item Description
7,503.32
Price Amount Tax

0.00 7,503.32
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1560 Fuel & lubricants 7,503.32 100.00%
8/15/2025 8/15/2025 8/15/2025
PW - FUEL CHARGES Warr Bank Acct - Warrants Bank Account CINV-000422 Invoice 8/15/2025 6,579.85 0.00 0.00 0.00 6,579.85 No

0.00 0.00
Units
PW - FUEL CHARGES 0.00
Item Description
6,579.85
Price Amount Tax

0.00 6,579.85
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
023-4461-1560 Fuel & lubricants 6,579.85 100.00%
9/19/2025 9/19/2025 9/19/2025
PD - CONNECTION & MAINTENANCE Warr Bank Acct - Warrants Bank Account

SUPPORT
CINV-000697 Invoice 9/19/2025 6,134.25 0.00 0.00 0.00 6,134.25 No

0.00 0.00
Units
PD - CONNECTION & MAINTENANCE 0.00

SUPPORT
Item Description
4,197.16
Price Amount Tax

0.00 4,197.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 4,197.16 100.00%

0.00 0.00
Units
PD - CONNECTION & MAINTENANCE 0.00

SUPPORT
Item Description
1,937.09
Price Amount Tax

0.00 1,937.09
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,937.09 100.00% 9/15/2025 9/15/2025 9/15/2025
PD - MDC SERVICES SEPT 2025 Warr Bank Acct - Warrants Bank Account CINV-000698 Invoice 9/15/2025 1,026.06 0.00 0.00 0.00 1,026.06 No

0.00 0.00
Units
PD - MDC SERVICES SEPT 2025 0.00
Item Description
1,026.06
Price Amount Tax

0.00 1,026.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 1,026.06 100.00% Vendor: CLI01 - CLIN.LAB-SAN BERNADINO IN Vendor Total: 360.00 10/10/2025 10/10/2025 10/10/2025
WATER - BACTERIOLOGICAL WEEKLY Warr Bank Acct - Warrants Bank Account ANALYSIS -SEPT 2025
1017788 Invoice 10/10/2025 360.00 0.00 0.00 0.00 360.00 No

0.00 0.00
Units
WATER - BACTERIOLOGICAL WEEKLY 0.00
ANALYSIS -SEPT 2025
Item Description
360.00
Price Amount Tax

0.00 360.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 360.00 100.00%
Vendor: CON01 - CONSOLIDATED ELECTRICAL D Vendor Total: 279.49 10/3/2025 10/3/2025 10/3/2025
PW - SOLAR LIGHT, 20 N 1 IMPACT DRVR SET Warr Bank Acct - Warrants Bank Account 7839-1023118 Invoice 10/3/2025 279.49 0.00 0.00 0.00 279.49 No
5 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 6 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - SOLAR LIGHT, 20 N 1 IMPACT DRVR 0.00
SET
Item Description
279.49
Price Amount Tax

0.00 279.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 279.49 100.00%
Vendor: CPP02 - COMMANDER PRINTED PRODUCT Vendor Total: 2,080.69 11/8/2025 11/8/2025 11/8/2025
FINANCE - ENVELOPES #10 WINDOW Warr Bank Acct - Warrants Bank Account BR69004357A Invoice 11/8/2025 1,218.40 0.00 0.00 0.00 1,218.40 No

0.00 0.00
Units
FINANCE - ENVELOPES #10 WINDOW 0.00
Item Description
609.20
Price Amount Tax

0.00 609.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 609.20 100.00%

0.00 0.00
Units
FINANCE - ENVELOPES #10 WINDOW 0.00
Item Description
609.20
Price Amount Tax

0.00 609.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 609.20 100.00%
10/8/2025 10/8/2025 10/8/2025
FINANCE - ENVELOPES #9 REGULAR Warr Bank Acct - Warrants Bank Account BR69004358A Invoice 10/8/2025 862.29 0.00 0.00 0.00 862.29 No

0.00 0.00
Units
FINANCE - ENVELOPES #9 REGULAR 0.00
Item Description
431.15
Price Amount Tax

0.00 431.15
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 431.15 100.00%

0.00 0.00
Units
FINANCE - ENVELOPES #9 REGULAR 0.00
Item Description
431.14
Price Amount Tax

0.00 431.14
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 431.14 100.00%
Vendor: CUL01 - CULLIGAN/CENTRAL COAST WA Vendor Total: 95.71 7/31/2025 7/31/2025 7/31/2025
SS - 5 GALLON DELIVERY Warr Bank Acct - Warrants Bank Account 125360 Invoice 7/31/2025 26.81 0.00 0.00 0.00 26.81
No

0.00 0.00
Units
SS - 5 GALLON DELIVERY 0.00
Item Description

26.81 Price Amount Tax

0.00 26.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 26.81 100.00%
9/30/2025 9/30/2025 9/30/2025
ADM - ADMIN WATER DELIVERY - SEPT 2025 Warr Bank Acct - Warrants Bank Account 127251 Invoice 9/30/2025 28.90 0.00 0.00 0.00 28.90
No

0.00 0.00
Units
ADM - ADMIN WATER DELIVERY - SEPT 0.00
2025
Item Description

28.90 Price Amount Tax

0.00 28.90
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 28.90 100.00%
6 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 7 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/30/2025 9/30/2025 9/30/2025
PD - DI 9'' STONGBASE TANK RENTAL Warr Bank Acct - Warrants Bank Account 127392 Invoice 9/30/2025 40.00 0.00 0.00 0.00 40.00
No

0.00 0.00
Units
PD - DI 9'' STONGBASE TANK RENTAL 0.00
Item Description

40.00 Price Amount Tax

0.00 40.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 40.00 100.00%
Vendor: CUR05 - CURTIS BLUE LINE Vendor Total: 1,313.29 9/30/2025 9/30/2025 9/30/2025
PD - RUDY ALVARA - OUTER VEST Warr Bank Acct - Warrants Bank Account INV994695 Invoice 9/30/2025 1,313.29 0.00 0.00 0.00 1,313.29 No

0.00 0.00
Units
PD - RUDY ALVARA - OUTER VEST 0.00
Item Description
1,313.29
Price Amount Tax

0.00 1,313.29
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1500 Equipment Replacement 1,313.29 100.00%
Vendor: DEC01 - DUNN-EDWARDS CORPORATION Vendor Total: 151.38 10/6/2025 10/6/2025 10/6/2025
PW - RAC V LINE LAZER TIP 621 Warr Bank Acct - Warrants Bank Account 2174A15829 Invoice 10/6/2025 151.38 0.00 0.00 0.00 151.38 No

0.00 0.00
Units
PW - RAC V LINE LAZER TIP 621 0.00
Item Description
151.38
Price Amount Tax

0.00 151.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 151.38 100.00%
Vendor: DEP04 - DEEP BLUE INTEGRATION, IN Vendor Total: 135.00 7/1/2025 7/1/2025 7/1/2025
PW-UL LISTED FIRE ALARM MONITORING Warr Bank Acct - Warrants Bank Account

QUARTER BILLING
07012025-58 Invoice 7/1/2025 135.00 0.00 0.00 0.00 135.00 No

0.00 0.00
Units
PW-UL LISTED FIRE ALARM MONITORING 0.00

QUARTER BILLING
Item Description
135.00
Price Amount Tax

0.00 135.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 135.00 100.00%
Vendor: DEP09 - DEPARTMENT OF JUSTICE Vendor Total: 439.00 10/6/2025 10/6/2025 10/6/2025
PD - FINGERPRINT APPS, FINGERPRINT FBI Warr Bank Acct - Warrants Bank Account 850994 Invoice 10/6/2025 439.00 0.00 0.00 0.00 439.00
No

0.00 0.00
Units
PD - FINGERPRINT APPS, FINGERPRINT 0.00
FBI
Item Description
439.00
Price Amount Tax

0.00 439.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-2350 Services by other Agencies 439.00 100.00% Vendor: EIK01 - EIKHOF DESIGN GROUP INC. Vendor Total: 91,401.28 10/4/2025 10/4/2025 10/4/2025
ADM - GENERAL CITY ENGINEERING Warr Bank Acct - Warrants Bank Account 2025-242 Invoice 10/4/2025 370.00 0.00 0.00 0.00 370.00 No
7 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 8 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - GENERAL CITY ENGINEERING 0.00
Item Description
123.33
Price Amount Tax

0.00 123.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 123.33 100.00%

0.00 0.00
Units
ADM - GENERAL CITY ENGINEERING 0.00
Item Description
123.33
Price Amount Tax

0.00 123.33
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 123.33 100.00%

0.00 0.00
Units
ADM - GENERAL CITY ENGINEERING 0.00
Item Description
123.34
Price Amount Tax

0.00 123.34
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 123.34 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - 2025 PAVEMENT REHABILITATION Warr Bank Acct - Warrants Bank Account 2025-243 Invoice 10/4/2025 4,830.00 0.00 0.00 0.00 4,830.00 No

0.00 0.00
Units
ADM - 2025 PAVEMENT REHABILITATION 0.00
Item Description
4,830.00
Price Amount Tax

0.00 4,830.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3069 Street Rehab FY24 (089-312) 4,830.00 100.00% 10/4/2025 10/4/2025 10/4/2025
ADM - AMTRAK TRANSIT HUB Warr Bank Acct - Warrants Bank Account 2025-244 Invoice 10/4/2025 3,290.00 0.00 0.00 0.00 3,290.00 No

0.00 0.00
Units
ADM - AMTRAK TRANSIT HUB 0.00
Item Description
3,290.00
Price Amount Tax

0.00 3,290.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3097 Amtrak Station Rehab Design 3,290.00 100.00% 10/4/2025 10/4/2025 10/4/2025
PW - HWY 1 LIFT STATION Warr Bank Acct - Warrants Bank Account 2025-245 Invoice 10/4/2025 930.00 0.00 0.00 0.00 930.00 No

0.00 0.00
Units
PW - HWY 1 LIFT STATION 0.00
Item Description
930.00
Price Amount Tax

0.00 930.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3084 Hwy 1 Lift Station 930.00 100.00%
10/4/2025 10/4/2025 10/4/2025
PW - CALTRANS PROJECTS Warr Bank Acct - Warrants Bank Account 2025-246 Invoice 10/4/2025 665.00 0.00 0.00 0.00 665.00 No

0.00 0.00
Units
PW - CALTRANS PROJECTS 0.00
Item Description
665.00
Price Amount Tax

0.00 665.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 665.00 100.00%
10/4/2025 10/4/2025 10/4/2025
PW - JR HIGH SIDEWALK PROJECT Warr Bank Acct - Warrants Bank Account 2025-247 Invoice 10/4/2025 4,935.00 0.00 0.00 0.00 4,935.00 No
8 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 9 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - JR HIGH SIDEWALK PROJECT 0.00
Item Description
4,935.00
Price Amount Tax

0.00 4,935.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3098 Sidewalk Repair (089-309) 4,935.00 100.00% 10/4/2025 10/4/2025 10/4/2025
ADM - ROYAL THEATER Warr Bank Acct - Warrants Bank Account 2025-248 Invoice 10/4/2025 2,470.00 0.00 0.00 0.00 2,470.00 No

0.00 0.00
Units
ADM - ROYAL THEATER 0.00
Item Description
2,470.00
Price Amount Tax

0.00 2,470.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2166 Activity 2,470.00 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - CENTRAL PARK PROJECT Warr Bank Acct - Warrants Bank Account 2025-249 Invoice 10/4/2025 1,135.00 0.00 0.00 0.00 1,135.00 No

0.00 0.00
Units
ADM - CENTRAL PARK PROJECT 0.00
Item Description
1,135.00
Price Amount Tax

0.00 1,135.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3053 Central Park (089-205) 1,135.00 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - CITY HALL REPAIR PROJECT Warr Bank Acct - Warrants Bank Account 2025-250 Invoice 10/4/2025 1,670.00 0.00 0.00 0.00 1,670.00 No

0.00 0.00
Units
ADM - CITY HALL REPAIR PROJECT 0.00
Item Description
1,670.00
Price Amount Tax

0.00 1,670.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3075 Building Improvements (089-108) 1,670.00 100.00% 10/4/2025 10/4/2025 10/4/2025
ADM - PIONEER LIFT STATION Warr Bank Acct - Warrants Bank Account 2025-251 Invoice 10/4/2025 95.00 0.00 0.00 0.00 95.00
No

0.00 0.00
Units
ADM - PIONEER LIFT STATION 0.00
Item Description

95.00 Price Amount Tax

0.00 95.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3082 Pioneer Lift Station (089-511) 95.00 100.00% 10/4/2025 10/4/2025 10/4/2025
PW - 303 OBISPO EV/BUS CHARGING Warr Bank Acct - Warrants Bank Account 2025-252 Invoice 10/4/2025 5,345.00 0.00 0.00 0.00 5,345.00 No

0.00 0.00
Units
PW - 303 OBISPO EV/BUS CHARGING 0.00
Item Description
5,345.00
Price Amount Tax

0.00 5,345.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3104 308 Obispo Street Site Improvemen… 5,345.00 100.00% 10/4/2025 10/4/2025 10/4/2025
ADM - MEASURE A MISCELLANEOUS Warr Bank Acct - Warrants Bank Account 2025-253 Invoice 10/4/2025 902.50 0.00 0.00 0.00 902.50 No

0.00 0.00
Units
ADM - MEASURE A MISCELLANEOUS 0.00
Item Description
902.50
Price Amount Tax

0.00 902.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 902.50 100.00%
9 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 10 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
10/4/2025 10/4/2025 10/4/2025
ADM - PASADERA Warr Bank Acct - Warrants Bank Account
2025-254 Invoice 10/4/2025 13,616.50 0.00 0.00 0.00 13,616.50 No

0.00 0.00
Units
ADM - PASADERA 0.00
Item Description
13,616.50
Price Amount Tax

0.00 13,616.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-2004 D.J. FARMS 13,616.50 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - WATER DIVISION - GENERAL Warr Bank Acct - Warrants Bank Account 2025-256 Invoice 10/4/2025 285.00 0.00 0.00 0.00 285.00 No

0.00 0.00
Units
ADM - WATER DIVISION - GENERAL 0.00
Item Description
285.00
Price Amount Tax

0.00 285.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 285.00 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - ASSESSMENT DISTRICTS Warr Bank Acct - Warrants Bank Account 2025-257 Invoice 10/4/2025 190.00 0.00 0.00 0.00 190.00 No

0.00 0.00
Units
ADM - ASSESSMENT DISTRICTS 0.00
Item Description
190.00
Price Amount Tax

0.00 190.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 190.00 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - WATER TANK RECOATING PROJECT Warr Bank Acct - Warrants Bank Account 2025-258 Invoice 10/4/2025 33,333.55 0.00 0.00 0.00 33,333.55 No

0.00 0.00
Units
ADM - WATER TANK RECOATIN… 0.00
Item Description
33,333.55
Price Amount Tax

0.00 33,333.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3109 Water Tank Recoating 33,333.55 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - 2026 SLURRY SEAL PROJECT Warr Bank Acct - Warrants Bank Account 2025-259 Invoice 10/4/2025 4,480.00 0.00 0.00 0.00 4,480.00 No

0.00 0.00
Units
ADM - 2026 SLURRY SEAL PROJECT 0.00
Item Description
4,480.00
Price Amount Tax

0.00 4,480.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3069 Street Rehab FY24 (089-312) 4,480.00 100.00% 10/4/2025 10/4/2025 10/4/2025
PW - WASTEWATER DIVISION - GENERAL Warr Bank Acct - Warrants Bank Account 2025-260 Invoice 10/4/2025 3,181.20 0.00 0.00 0.00 3,181.20 No

0.00 0.00
Units
PW - WASTEWATER DIVISION - GENERAL 0.00
Item Description
3,181.20
Price Amount Tax

0.00 3,181.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 3,181.20 100.00%
10/4/2025 10/4/2025 10/4/2025
ADM - WWTP IMPROVEMENTS Warr Bank Acct - Warrants Bank Account 2025-261 Invoice 10/4/2025 635.80 0.00 0.00 0.00 635.80 No
10 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 11 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - WWTP IMPROVEMENTS 0.00
Item Description
635.80
Price Amount Tax

0.00 635.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3105 WWTP Improvements 635.80 100.00%
10/7/2025 10/7/2025 10/7/2025
ADM - CROSS CONNECTION CONTROL PLAN Warr Bank Acct - Warrants Bank Account 2025-267 Invoice 10/7/2025 4,326.30 0.00 0.00 0.00 4,326.30 No

0.00 0.00
Units
ADM - CROSS CONNECTION CONTROL 0.00
PLAN
Item Description
4,326.30
Price Amount Tax

0.00 4,326.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3110 Cross Connection Control Plan 4,326.30 100.00% 8/8/2025 8/8/2025 8/8/2025
PW - MKN-TANK 1 RECOATING JULY INVOICE Warr Bank Acct - Warrants Bank Account 2025-268 Invoice 8/8/2025 4,715.43 0.00 0.00 0.00 4,715.43 No

0.00 0.00
Units
PW - MKN-TANK 1 RECOATING JULY 0.00

INVOICE
Item Description
4,715.43
Price Amount Tax

0.00 4,715.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3109 Water Tank Recoating 4,715.43 100.00%
Vendor: ENG02 - ENGEL & GRAY, INC. Vendor Total: 13,724.04 9/30/2025 9/30/2025 9/30/2025
WWTP - ROLL OFF - TRUCKING HOUR Warr Bank Acct - Warrants Bank Account 59X00003 Invoice 9/30/2025 13,724.04 0.00 0.00 0.00 13,724.04 No

0.00 0.00
Units
WWTP - ROLL OFF - TRUCKING HOUR 0.00
Item Description
13,724.04
Price Amount Tax

0.00 13,724.04
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 13,724.04 100.00%
Vendor: ERE01 - ER ELECTRIC & MECHANICAL Vendor Total: 2,110.15 12/15/2025 12/15/2025 12/15/2025
WWTP - REMOVE AND REPLACE BEARINGS Warr Bank Acct - Warrants Bank Account 1818 Invoice 12/15/2025 2,110.15 0.00 0.00 0.00 2,110.15 No

0.00 0.00
Units
WWTP - REMOVE AND REPLACE 0.00

BEARINGS
Item Description
2,110.15
Price Amount Tax

0.00 2,110.15
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 2,110.15 100.00%
Vendor: GUA02 - GUADALUPE HARDWARE COMPAN Vendor Total: 862.58 9/19/2025 9/19/2025 9/19/2025
PW -STREETS-PNT RLR CVR S/F 3/8X9'' Warr Bank Acct - Warrants Bank Account 1203014 Invoice 9/19/2025 13.03 0.00 0.00 0.00 13.03
No

0.00 0.00
Units
PW -STREETS-PNT RLR CVR S/F 3/8X9'' 0.00
Item Description

13.03 Price Amount Tax

0.00 13.03
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 13.03 100.00%
11 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 12 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/19/2025 9/19/2025 9/19/2025
WATER - LIGHT BACK-UP KIT Warr Bank Acct - Warrants Bank Account 1203029 Invoice 9/19/2025 15.20 0.00 0.00 0.00 15.20
No

0.00 0.00
Units
WATER - LIGHT BACK-UP KIT 0.00
Item Description

15.20 Price Amount Tax

0.00 15.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 15.20 100.00%
9/22/2025 9/22/2025 9/22/2025
PW -STREETS - BLACK MAMBA DIS 6 MIL GL- Warr Bank Acct - Warrants Bank Account XL
1203181 Invoice 9/22/2025 15.20 0.00 0.00 0.00 15.20
No

0.00 0.00
Units
PW -STREETS - BLACK MAMBA DIS 6 MIL 0.00
GL-XL
Item Description

15.20 Price Amount Tax

0.00 15.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 15.20 100.00%
9/22/2025 9/22/2025 9/22/2025
PW -BUILDINGS - SWNG PIPE 3/4 MNPT Warr Bank Acct - Warrants Bank Account ELBOW
1203199 Invoice 9/22/2025 5.19 0.00 0.00 0.00 5.19
No

0.00 0.00
Units
PW -BUILDINGS - SWNG PIPE 3/4 MNPT 0.00
ELBOW
Item Description

5.19 Price Amount Tax

0.00 5.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 5.19 100.00%
9/22/2025 9/22/2025 9/22/2025
WATER - WIRE BRUSH 7-1/4'' SS Warr Bank Acct - Warrants Bank Account 1203262 Invoice 9/22/2025 19.54 0.00 0.00 0.00 19.54
No

0.00 0.00
Units
WATER - WIRE BRUSH 7-1/4'' SS 0.00
Item Description

19.54 Price Amount Tax

0.00 19.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 19.54 100.00%
9/22/2025 9/22/2025 9/22/2025
WATER - PTO LOCK-PIN 3/8''X2-1/4'' SQUARE Warr Bank Acct - Warrants Bank Account 1203296 Invoice 9/22/2025 1.62 0.00 0.00 0.00 1.62
No

0.00 0.00
Units
WATER - PTO LOCK-PIN 3/8''X2-1/4'' 0.00
SQUARE
Item Description

1.62 Price Amount Tax

0.00 1.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 1.62 100.00%
9/23/2025 9/23/2025 9/23/2025
PD - 3M 4'-1/4- CLR SHRINK TUBE Warr Bank Acct - Warrants Bank Account 1203344 Invoice 9/23/2025 4.99 0.00 0.00 0.00 4.99
No

0.00 0.00
Units
PD - 3M 4'-1/4- CLR SHRINK TUBE 0.00
Item Description

4.99 Price Amount Tax

0.00 4.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 4.99 100.00%
9/24/2025 9/24/2025 9/24/2025
PW -STREETS - MED DUTY HOSE 5/8''X25' Warr Bank Acct - Warrants Bank Account 1203453 Invoice 9/24/2025 83.16 0.00 0.00 0.00 83.16
No
12 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 13 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW -STREETS - MED DUTY HOSE 5/8''X25' 0.00
Item Description

83.16 Price Amount Tax

0.00 83.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 83.16 100.00%
9/24/2025 9/24/2025 9/24/2025
PW -BUILDINGS- LBMN WINDOW SQUEEGEE Warr Bank Acct - Warrants Bank Account 9''
1203458 Invoice 9/24/2025 15.19 0.00 0.00 0.00 15.19
No

0.00 0.00
Units
PW -BUILDINGS- LBMN WINDOW 0.00
SQUEEGEE 9''
Item Description

15.19 Price Amount Tax

0.00 15.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 15.19 100.00%
9/24/2025 9/24/2025 9/24/2025
WATER - CONTRACTOR BAG 55G 15PK Warr Bank Acct - Warrants Bank Account 1203460 Invoice 9/24/2025 19.56 0.00 0.00 0.00 19.56
No

0.00 0.00
Units
WATER - CONTRACTOR BAG 55G 15PK 0.00
Item Description

19.56 Price Amount Tax

0.00 19.56
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 19.56 100.00%
9/24/2025 9/24/2025 9/24/2025
WATER - TORCH KIT HIGH HEAT Warr Bank Acct - Warrants Bank Account 1203498 Invoice 9/24/2025 72.84 0.00 0.00 0.00 72.84
No

0.00 0.00
Units
WATER - TORCH KIT HIGH HEAT 0.00
Item Description

72.84 Price Amount Tax

0.00 72.84
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 72.84 100.00%
9/24/2025 9/24/2025 9/24/2025
WATER - CARBIDE TEETH EXTRM MTRL 3PK Warr Bank Acct - Warrants Bank Account 1203529 Invoice 9/24/2025 61.43 0.00 0.00 0.00 61.43
No

0.00 0.00
Units
WATER - CARBIDE TEETH EXTRM MTRL 0.00
3PK
Item Description

61.43 Price Amount Tax

0.00 61.43
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 61.43 100.00%
9/26/2025 9/26/2025 9/26/2025
PW -STREETS-PROTECTANT ARMOR ALL 10OZ Warr Bank Acct - Warrants Bank Account 1203691 Invoice 9/26/2025 64.86 0.00 0.00 0.00 64.86
No

0.00 0.00
Units
PW -STREETS-PROTECTANT ARMOR ALL 0.00
10OZ
Item Description

64.86 Price Amount Tax

0.00 64.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 64.86 100.00%
9/26/2025 9/26/2025 9/26/2025
WATER - 1/4'' SLOTTED 4 CHN GRIP SD USA Warr Bank Acct - Warrants Bank Account 1203723 Invoice 9/26/2025 17.31 0.00 0.00 0.00 17.31
No
13 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 14 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - 1/4'' SLOTTED 4 CHN GRIP SD 0.00
USA
Item Description

17.31 Price Amount Tax

0.00 17.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 17.31 100.00%
9/29/2025 9/29/2025 9/29/2025
PW -BUILDINGS-FLEA FOGGER 2OZ Warr Bank Acct - Warrants Bank Account 1204030 Invoice 9/29/2025 16.30 0.00 0.00 0.00 16.30
No

0.00 0.00
Units
PW -BUILDINGS-FLEA FOGGER 2OZ 0.00
Item Description

16.30 Price Amount Tax

0.00 16.30
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 16.30 100.00%
9/30/2025 9/30/2025 9/30/2025
PW -BUILDINGS-PADLOCK COMBINATION 2'' Warr Bank Acct - Warrants Bank Account 1204132 Invoice 9/30/2025 23.91 0.00 0.00 0.00 23.91
No

0.00 0.00
Units
PW -BUILDINGS-PADLOCK 0.00
COMBINATION 2''
Item Description

23.91 Price Amount Tax

0.00 23.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 23.91 100.00%
10/1/2025 10/1/2025 10/1/2025
PW -STREETS -XL DIESEL GLOVE Warr Bank Acct - Warrants Bank Account 1204187 Invoice 10/1/2025 6.46 0.00 0.00 0.00 6.46
No

0.00 0.00
Units
PW -STREETS -XL DIESEL GLOVE 0.00
Item Description

6.46 Price Amount Tax

0.00 6.46
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 6.46 100.00%
10/2/2025 10/2/2025 10/2/2025
PW - STREETS - 1/2 SPLIT L/W Z Warr Bank Acct - Warrants Bank Account 1204395 Invoice 10/2/2025 37.18 0.00 0.00 0.00 37.18
No

0.00 0.00
Units
PW - STREETS - 1/2 SPLIT L/W Z 0.00
Item Description

37.18 Price Amount Tax

0.00 37.18
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 37.18 100.00%
10/2/2025 10/2/2025 10/2/2025
PW -DRILL 1/2 COBALT HANSON Warr Bank Acct - Warrants Bank Account 1204396 Invoice 10/2/2025 16.63 0.00 0.00 0.00 16.63
No

0.00 0.00
Units
PW -DRILL 1/2 COBALT HANSON 0.00
Item Description

16.63 Price Amount Tax

0.00 16.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 16.63 100.00%
10/2/2025 10/2/2025 10/2/2025
PW - CP -FUNCTION HAND HELD Warr Bank Acct - Warrants Bank Account 1204397 Invoice 10/2/2025 54.35 0.00 0.00 0.00 54.35
No
14 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 15 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - CP -FUNCTION HAND HELD 0.00
Item Description

54.35 Price Amount Tax

0.00 54.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 54.35 100.00%
10/6/2025 10/6/2025 10/6/2025
PW -STREETS - 3/8 LONG LAG SCREW SHIELD Warr Bank Acct - Warrants Bank Account 1204657 Invoice 10/6/2025 13.27 0.00 0.00 0.00 13.27
No

0.00 0.00
Units
PW -STREETS - 3/8 LONG LAG SCREW 0.00
SHIELD
Item Description

13.27 Price Amount Tax

0.00 13.27
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 13.27 100.00%
10/6/2025 10/6/2025 10/6/2025
PD - 7/8-9 SQUARE NUT PLAIN Warr Bank Acct - Warrants Bank Account 1204695 Invoice 10/6/2025 8.16 0.00 0.00 0.00 8.16
No

0.00 0.00
Units
PD - 7/8-9 SQUARE NUT PLAIN 0.00
Item Description

8.16 Price Amount Tax

0.00 8.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 8.16 100.00%
10/6/2025 10/6/2025 10/6/2025
PW -STREETS-9/16 FLAT WASHER 5 LBS Z Warr Bank Acct - Warrants Bank Account 110CT
1204705 Invoice 10/6/2025 12.17 0.00 0.00 0.00 12.17
No

0.00 0.00
Units
PW -STREETS-9/16 FLAT WASHER 5 LBS Z 0.00
110CT
Item Description

12.17 Price Amount Tax

0.00 12.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 12.17 100.00%
10/7/2025 10/7/2025 10/7/2025
PW -STREETS - CEMENT ROOF WET/DRY 10OZ Warr Bank Acct - Warrants Bank Account 1204811 Invoice 10/7/2025 83.80 0.00 0.00 0.00 83.80
No

0.00 0.00
Units
PW -STREETS - CEMENT ROOF WET/DRY 0.00
10OZ
Item Description

83.80 Price Amount Tax

0.00 83.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 83.80 100.00%
10/8/2025 10/8/2025 10/8/2025
PW-BUILDINGS-28GA LIGHT PLUMBERS TAPE Warr Bank Acct - Warrants Bank Account 1204905 Invoice 10/8/2025 19.88 0.00 0.00 0.00 19.88
No

0.00 0.00
Units
PW-BUILDINGS-28GA LIGHT PLUMBERS 0.00
TAPE
Item Description

19.88 Price Amount Tax

0.00 19.88
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 19.88 100.00%
10/9/2025 10/9/2025 10/9/2025
PW -STREETS - TRASH BAG CNCH33GL 20CT Warr Bank Acct - Warrants Bank Account 1205014 Invoice 10/9/2025 59.76 0.00 0.00 0.00 59.76
No
15 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 16 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW -STREETS - TRASH BAG CNCH33GL 0.00
20CT
Item Description

59.76 Price Amount Tax

0.00 59.76
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 59.76 100.00%
10/9/2025 10/9/2025 10/9/2025
PD - GOOF OFF SPRAY VOC 12OZ Warr Bank Acct - Warrants Bank Account 1205061 Invoice 10/9/2025 9.78 0.00 0.00 0.00 9.78
No

0.00 0.00
Units
PD - GOOF OFF SPRAY VOC 12OZ 0.00
Item Description

9.78 Price Amount Tax

0.00 9.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 9.78 100.00%
10/9/2025 10/9/2025 10/9/2025
PW-STREETS- 5/8 SQ PLATE WASH 2 1/2 X 1/4 Warr Bank Acct - Warrants Bank Account 1205066 Invoice 10/9/2025 11.36 0.00 0.00 0.00 11.36
No

0.00 0.00
Units
PW-STREETS- 5/8 SQ PLATE WASH 2 1/2 0.00
X 1/4
Item Description

11.36 Price Amount Tax

0.00 11.36
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 11.36 100.00%
10/9/2025 10/9/2025 10/9/2025
PW - STREETS - 3/8-16X3 1/2 HEX BOLT GR … Warr Bank Acct - Warrants Bank Account 1205071 Invoice 10/9/2025 5.01 0.00 0.00 0.00 5.01
No

0.00 0.00
Units
PW - STREETS - 3/8-16X3 1/2 HEX BOLT 0.00
GR 5 Z
Item Description

5.01 Price Amount Tax

0.00 5.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 5.01 100.00%
10/9/2025 10/9/2025 10/9/2025
PW -STREETS - 3/4 GAL COUPLING Warr Bank Acct - Warrants Bank Account 1205098 Invoice 10/9/2025 43.61 0.00 0.00 0.00 43.61
No

0.00 0.00
Units
PW -STREETS - 3/4 GAL COUPLING 0.00
Item Description

43.61 Price Amount Tax

0.00 43.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 43.61 100.00%
10/9/2025 10/9/2025 10/9/2025
WWTP - GASKET MAKER BLACK 3OZ Warr Bank Acct - Warrants Bank Account 1205112 Invoice 10/9/2025 15.21 0.00 0.00 0.00 15.21
No

0.00 0.00
Units
WWTP - GASKET MAKER BLACK 3OZ 0.00
Item Description

15.21 Price Amount Tax

0.00 15.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 15.21 100.00%
10/9/2025 10/9/2025 10/9/2025
PW - STREETS - 1/2-13 HEX FIN NUT (P-PACK) Warr Bank Acct - Warrants Bank Account Z
1205116 Invoice 10/9/2025 9.61 0.00 0.00 0.00 9.61
No
16 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 17 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - STREETS - 1/2-13 HEX FIN NUT (P- 0.00

PACK) Z
Item Description

9.61 Price Amount Tax

0.00 9.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 9.61 100.00%
10/17/2025 10/17/2025 10/17/2025
FIRE - 3/64/15/32 RANGE PANEL Warr Bank Acct - Warrants Bank Account 1205915 Invoice 10/17/2025 7.01 0.00 0.00 0.00 7.01
No

0.00 0.00
Units
FIRE - 3/64/15/32 RANGE PANEL 0.00
Item Description

7.01 Price Amount Tax

0.00 7.01
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1460 Vehicle Maintenance 7.01 100.00%
Vendor: HDL01 - HINDERLITER DE LLAMAS & A Vendor Total: 150.00 9/25/2025 9/25/2025 9/25/2025
FINANCE-CONTRACT SERVICES - SALES TAX Warr Bank Acct - Warrants Bank Account JULY-SEPT 25
SIN054208 Invoice 9/25/2025 150.00 0.00 0.00 0.00 150.00 No

0.00 0.00
Units
FINANCE-CONTRACT SERVICES - SALES 0.00
TAX JULY-SEPT 25
Item Description
150.00
Price Amount Tax

0.00 150.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 150.00 100.00%
Vendor: HEN01 - EAGLE ENERGY, INC Vendor Total: 4,918.51 9/30/2025 9/30/2025 9/30/2025
PD - ACCT#:1280 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219486 Invoice 9/30/2025 1,875.80 0.00 0.00 0.00 1,875.80 No

0.00 0.00
Units
PD - ACCT#:1280 - FUEL CHARGES 0.00
Item Description
1,875.80
Price Amount Tax

0.00 1,875.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 1,875.80 100.00%
10/15/2025 10/15/2025 10/15/2025
FIRE - ACCT#:1197 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219825 Invoice 10/15/2025 268.97 0.00 0.00 0.00 268.97
No

0.00 0.00
Units
FIRE - ACCT#:1197 - FUEL CHARGES 0.00
Item Description
268.97
Price Amount Tax

0.00 268.97
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1560 Fuels and Lubricants 268.97 100.00%
10/15/2025 10/15/2025 10/15/2025
WATER - ACCT#:1202 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219827 Invoice 10/15/2025 350.78 0.00 0.00 0.00 350.78
No

0.00 0.00
Units
FUEL FOR WATER DEPT VEHICLES (JOE & 0.00
JAIME)
Item Description
350.78
Price Amount Tax

0.00 350.78
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1560 Fuel & lubricants 350.78 100.00%
10/15/2025 10/15/2025 10/15/2025
PW - ACCT#:1208 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219828 Invoice 10/15/2025 533.13 0.00 0.00 0.00 533.13
No
17 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 18 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:1208 - FUEL CHARGES 0.00
Item Description
533.13
Price Amount Tax

0.00 533.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1560 Fuels & Lubricants 533.13 100.00%
10/15/2025 10/15/2025 10/15/2025
PW - ACCT#:1228 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219834 Invoice 10/15/2025 483.61 0.00 0.00 0.00 483.61
No

0.00 0.00
Units
PW - ACCT#:1228 - FUEL CHARGES 0.00
Item Description
483.61
Price Amount Tax

0.00 483.61
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1560 Fuel & lubricants 483.61 100.00%
10/15/2025 10/15/2025 10/15/2025
PD - ACCT#:1280 - FUEL CHARGES Warr Bank Acct - Warrants Bank Account 219844 Invoice 10/15/2025 1,406.22 0.00 0.00 0.00 1,406.22 No

0.00 0.00
Units
PD - ACCT#:1280 - FUEL CHARGES 0.00
Item Description
1,406.22
Price Amount Tax

0.00 1,406.22
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1560 Fuel & lubricants 1,406.22 100.00%
Vendor: ICO01 - ICONIX WATERWORKS (US) IN Vendor Total: 952.50 10/9/2025 10/9/2025 10/9/2025
WATER - 1X2 5/8 AY 74620 METER COUPLING Warr Bank Acct - Warrants Bank Account

W/HOLE NL
U2516042157 Invoice 10/9/2025 952.50 0.00 0.00 0.00 952.50 No

0.00 0.00
Units
WATER - 1X2 5/8 AY 74620 METER 0.00

COUPLING W/HOLE NL
Item Description
952.50
Price Amount Tax

0.00 952.50
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 952.50 100.00%
Vendor: JAC02 - JACK'S ALL AMERICAN PLUM Vendor Total: 457.19 10/15/2025 10/15/2025 10/15/2025
PW - LABOR AND CABLE MACHINE Warr Bank Acct - Warrants Bank Account 24573969 Invoice 10/15/2025 457.19 0.00 0.00 0.00 457.19 No

0.00 0.00
Units
PW - LABOR AND CABLE MACHINE 0.00
Item Description
457.19
Price Amount Tax

0.00 457.19
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 457.19 100.00%
Vendor: JAS01 - JAS PACIFIC, INC. Vendor Total: 4,785.00 10/6/2025 10/6/2025 10/6/2025
ADM - BUILDING INSPECTIONS - SEPT 2025 Warr Bank Acct - Warrants Bank Account BI15153 Invoice 10/6/2025 3,705.00 0.00 0.00 0.00 3,705.00 No

0.00 0.00
Units
ADM - BUILDING INSPECTIONS - SEPT 0.00
2025
Item Description
3,705.00
Price Amount Tax

0.00 3,705.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 3,705.00 100.00%
10/6/2025 10/6/2025 10/6/2025
ADM - PLAN CHECK SERVICES - SEPT 2025 Warr Bank Acct - Warrants Bank Account PC7725 Invoice 10/6/2025 1,080.00 0.00 0.00 0.00 1,080.00 No
18 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 19 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - PLAN CHECK SERVICES - SEP… 0.00
Item Description
1,080.00
Price Amount Tax

0.00 1,080.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-2150 Professional Services 1,080.00 100.00%
Vendor: JAY01 - JAY CEE TROPHY CO., INC. Vendor Total: 68.14 8/2/2025 8/2/2025 8/2/2025
PD - 2 BADGES, 2 TAGS Warr Bank Acct - Warrants Bank Account 473779 Invoice 8/2/2025 31.54 0.00 0.00 0.00 31.54
No

0.00 0.00
Units
PD - 2 BADGES, 2 TAGS 0.00
Item Description

31.54 Price Amount Tax

0.00 31.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 31.54 100.00%
10/16/2025 10/16/2025 10/16/2025
PD - 2 REP PLATES Warr Bank Acct - Warrants Bank Account 473798 Invoice 10/16/2025 36.60 0.00 0.00 0.00 36.60
No

0.00 0.00
Units
PD - 2 REP PLATES 0.00
Item Description

36.60 Price Amount Tax

0.00 36.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 36.60 100.00%
Vendor: LIM01 - CARLOS LIMON Vendor Total: 151.58
10/21/2025 10/21/2025 10/21/2025
PD - BUSINESS LUNCH REIMBURSMENT - Warr Bank Acct - Warrants Bank Account

SMPD CHIEF MEET
10212025 Invoice 10/21/2025 151.58 0.00 0.00 0.00 151.58 No

0.00 0.00
Units
SMPD CHIEF AND STAFF MEETING 0.00
Item Description
151.58
Price Amount Tax

0.00 151.58
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1300 Business Expense/Training 151.58 100.00%
Vendor: LMM01 - LEIBOLD MCCLENDON & MANN Vendor Total: 871.00 10/9/2025 10/9/2025 10/9/2025
ADM - SUCCESS AGENCY LEGAL SERVICES - Warr Bank Acct - Warrants Bank Account SEPT 2025
28 Invoice 10/9/2025 871.00 0.00 0.00 0.00 871.00
No

0.00 0.00
Units
ADM - SUCCESS AGENCY LEGAL SERVICES 0.00
- SEPT 2025
Item Description
871.00
Price Amount Tax

0.00 871.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
026-4500-2150 Professional Services 871.00 100.00%
Vendor: NEW01 - NEWTERRA Vendor Total: 4,752.38
9/30/2025 9/30/2025 9/30/2025
WWTP - TORNADO REBUILD Warr Bank Acct - Warrants Bank Account PSINC-010206 Invoice 9/30/2025 4,752.38 0.00 0.00 0.00 4,752.38 No

0.00 0.00
Units
WWTP - TORNADO REBUILD 0.00
Item Description
4,752.38
Price Amount Tax

0.00 4,752.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1400 Equipment Maintenance 4,752.38 100.00%
19 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 20 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: NOB02 - NOBLE SAW INC. Vendor Total: 154.35
9/16/2025 9/16/2025 9/16/2025
PW - SF HEAD 400 CLAMSHELL Warr Bank Acct - Warrants Bank Account 663005 Invoice 9/16/2025 154.35 0.00 0.00 0.00 154.35
No

0.00 0.00
Units
PW - SF HEAD 400 CLAMSHELL 0.00
Item Description
154.35
Price Amount Tax

0.00 154.35
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 154.35 100.00%
Vendor: NUN01 - MICHAEL K. NUNLEY & ASSOC Vendor Total: 18,781.01 9/5/2025 9/5/2025 9/5/2025
PW - GUAD LS & TRUNK MAIN HWY 1 ESDC Warr Bank Acct - Warrants Bank Account 1752 Invoice 9/5/2025 1,056.13 0.00 0.00 0.00 1,056.13
No

0.00 0.00
Units
PW - GUAD LS & TRUNK MAIN HWY 1 0.00
ESDC
Item Description
1,056.13
Price Amount Tax

0.00 1,056.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3084 Hwy 1 Lift Station 1,056.13 100.00%
9/5/2025 9/5/2025 9/5/2025
PW - GUAD PIONEER LS Warr Bank Acct - Warrants Bank Account 1753 Invoice 9/5/2025 2,312.63 0.00 0.00 0.00 2,312.63
No

0.00 0.00
Units
PW - GUAD PIONEER LS 0.00
Item Description
2,312.63
Price Amount Tax

0.00 2,312.63
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3082 Pioneer Lift Station (089-511) 2,312.63 100.00% 10/7/2025 10/7/2025 10/7/2025
PW - GUAD PIONEET LS Warr Bank Acct - Warrants Bank Account 1959 Invoice 10/7/2025 1,432.25 0.00 0.00 0.00 1,432.25 No

0.00 0.00
Units
PW - GUAD PIONEET LS 0.00
Item Description
1,432.25
Price Amount Tax

0.00 1,432.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3082 Pioneer Lift Station (089-511) 1,432.25 100.00% 10/7/2025 10/7/2025 10/7/2025
PW - TASK GROUP -GUAD LS & TRUNK MAIN Warr Bank Acct - Warrants Bank Account HWY 1 ESDC
1960 Invoice 10/7/2025 1,538.25 0.00 0.00 0.00 1,538.25 No

0.00 0.00
Units
PW - TASK GROUP -GUAD LS & TRUNK 0.00
MAIN HWY 1 ESDC
Item Description
1,538.25
Price Amount Tax

0.00 1,538.25
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3084 Hwy 1 Lift Station 1,538.25 100.00%
10/8/2025 10/8/2025 10/8/2025
PW - GUAD WW CONSULTING SERV SEWER Warr Bank Acct - Warrants Bank Account MP
1987 Invoice 10/8/2025 6,890.00 0.00 0.00 0.00 6,890.00 No

0.00 0.00
Units
PW - GUAD WW CONSULTING SERV 0.00

SEWER MP
Item Description
6,890.00
Price Amount Tax

0.00 6,890.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3105 WWTP Improvements 6,890.00 100.00%
20 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 21 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
9/11/2025 9/11/2025 9/11/2025
PW - GUAD WW CONSULTING SERV SEWER Warr Bank Acct - Warrants Bank Account MP
A2022-0127 Invoice 9/11/2025 5,551.75 0.00 0.00 0.00 5,551.75 No

0.00 0.00
Units
PW - GUAD WW CONSULTING SERV 0.00

SEWER MP
Item Description
5,551.75
Price Amount Tax

0.00 5,551.75
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3105 WWTP Improvements 5,551.75 100.00%
Vendor: QUI01 - QUILL CORPORATION Vendor Total: 378.29
9/16/2025 9/16/2025 9/16/2025
WATER - COLORED MEMO BOOK 3X5 Warr Bank Acct - Warrants Bank Account 45790687 Invoice 9/16/2025 32.71 0.00 0.00 0.00 32.71
No

0.00 0.00
Units
WATER - COLORED MEMO BOOK 3X5 0.00
Item Description

32.71 Price Amount Tax

0.00 32.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 32.71 100.00%
9/25/2025 9/25/2025 9/25/2025
ADM - ACCT#:1033042 - COPY PAPER Warr Bank Acct - Warrants Bank Account 45929558 Invoice 9/25/2025 186.80 0.00 0.00 0.00 186.80 No

0.00 0.00
Units
ADM - ACCT#:1033042 - COPY PAPER 0.00
Item Description
101.20
Price Amount Tax

0.00 101.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 101.20 100.00%

0.00 0.00
Units
ADM - ACCT#:1033042 - COPY PAPER 0.00
Item Description

85.60 Price Amount Tax

0.00 85.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1200 Office Supplies & Postage 85.60 100.00%
9/29/2025 9/29/2025 9/29/2025
ADM - 11X17 COPY PAPER FOR BUILDING Warr Bank Acct - Warrants Bank Account DEPT
45968602 Invoice 9/29/2025 54.40 0.00 0.00 0.00 54.40
No

0.00 0.00
Units
ADM - 11X17 COPY PAPER FOR BUILDING 0.00
DEPT
Item Description

54.40 Price Amount Tax

0.00 54.40
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1200 Office Supplies & Postage 54.40 100.00%
10/3/2025 10/3/2025 10/3/2025
PW - LASER WHITE LABEL 1X2-5/8 Warr Bank Acct - Warrants Bank Account 46045132 Invoice 10/3/2025 104.38 0.00 0.00 0.00 104.38 No

0.00 0.00
Units
PW - LASER WHITE LABEL 1X2-5/8 0.00
Item Description

31.31 Price Amount Tax

0.00 31.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 31.31 100.00%

0.00 0.00
Units
PW - LASER WHITE LABEL 1X2-5/8 0.00
Item Description

31.31 Price Amount Tax

0.00 31.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 31.31 100.00%
21 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 22 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - LASER WHITE LABEL 1X2-5/8 0.00
Item Description

31.31 Price Amount Tax

0.00 31.31
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 31.31 100.00%

0.00 0.00
Units
PW - LASER WHITE LABEL 1X2-5/8 0.00
Item Description

5.21 Price Amount Tax

0.00 5.21
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 5.21 100.00%

0.00 0.00
Units
PW - LASER WHITE LABEL 1X2-5/8 0.00
Item Description

5.24 Price Amount Tax

0.00 5.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 5.24 100.00%
Vendor: RAA01 - RAVATT ALBRECHT & ASSOCIATES, INC Vendor Total: 15,533.54 10/20/2025 10/20/2025 10/20/2025
PW - PROFESSIONAL SERVICES THROUGH Warr Bank Acct - Warrants Bank Account SEPT 30-25
925-916 Invoice 10/20/2025 15,533.54 0.00 0.00 0.00 15,533.54 No

0.00 0.00
Units
PW - PROFESSIONAL SERVICES THROUGH 0.00
SEPT 30-25
Item Description
15,533.54
Price Amount Tax

0.00 15,533.54
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3075 Building Improvements (089-108) 15,533.54 100.00% Vendor: RAI02 - RAINSCAPE Vendor Total: 9,054.00
10/1/2025 10/1/2025 10/1/2025
PW - LANSCAPE MAINTENANCE Warr Bank Acct - Warrants Bank Account 077222 Invoice 10/1/2025 7,924.00 0.00 0.00 0.00 7,924.00 No

0.00 0.00
Units
PW - LANSCAPE MAINTENANCE 0.00
Item Description
7,924.00
Price Amount Tax

0.00 7,924.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 7,924.00 100.00%
10/14/2025 10/14/2025 10/14/2025
PW - COMPLETION OF PROPOSAL Warr Bank Acct - Warrants Bank Account 124304 Invoice 10/14/2025 1,130.00 0.00 0.00 0.00 1,130.00 No

0.00 0.00
Units
PW - COMPLETION OF PROPOSAL 0.00
Item Description
1,130.00
Price Amount Tax

0.00 1,130.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
063-4472-2150 Professional services 1,130.00 100.00%
Vendor: SAN25 - SAN LUIS POWER HOUSE,INC Vendor Total: 2,346.28 10/15/2025 10/15/2025 10/15/2025
WATER - OIL FILTER, FILTER FUEL Warr Bank Acct - Warrants Bank Account 53908 Invoice 10/15/2025 2,001.28 0.00 0.00 0.00 2,001.28 No
22 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 23 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - OIL FILTER, FILTER FUEL 0.00
Item Description
2,001.28
Price Amount Tax

0.00 2,001.28
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 2,001.28 100.00%
10/15/2025 10/15/2025 10/15/2025
WATER - LABOR SERVICES - SERVICE CALL 10- Warr Bank Acct - Warrants Bank Account 10-25
53909 Invoice 10/15/2025 345.00 0.00 0.00 0.00 345.00
No

0.00 0.00
Units
WATER - LABOR SERVICES - SERVICE CALL 0.00
10-10-25
Item Description
345.00
Price Amount Tax

0.00 345.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 345.00 100.00%
Vendor: SBC01 - SANTA BARBARA COUNTY PUBL Vendor Total: 503.13 10/1/2025 10/1/2025 10/1/2025
ADM - ROYAL THEATER PROJECT - PUBLIC Warr Bank Acct - Warrants Bank Account

HEALTH REVIEW
EH-FDA-25-000120 Invoice 10/1/2025 503.13 0.00 0.00 0.00 503.13 No

0.00 0.00
Units
REPLACEMENT 0.00
Item Description
503.13
Price Amount Tax

0.00 503.13
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
079-4542-2150 Professional Services 503.13 100.00%
Vendor: SIG01 - SIGNS OF SUCCESS INC. Vendor Total: 2,010.72 10/10/2025 10/10/2025 10/10/2025
PD - UNIT 25-01 VINYL LETTERING ON Warr Bank Acct - Warrants Bank Account

VEHICLE
79486 Invoice 10/10/2025 670.24 0.00 0.00 0.00 670.24
No

0.00 0.00
Units
PD - UNIT 25-01 VINYL LETTERING ON 0.00

VEHICLE
Item Description
670.24
Price Amount Tax

0.00 670.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 670.24 100.00%
10/14/2025 10/14/2025 10/14/2025
PD - POLICE INTECEPTOR SUV UNITS - UNIT#: Warr Bank Acct - Warrants Bank Account 25-02
79502 Invoice 10/14/2025 670.24 0.00 0.00 0.00 670.24
No

0.00 0.00
Units
PD - POLICE INTECEPTOR SUV UNITS - 0.00
UNIT#: 25-02
Item Description
670.24
Price Amount Tax

0.00 670.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 670.24 100.00%
10/15/2025 10/15/2025 10/15/2025
PD - POLICE INTERCEPTOR SUV UNITS Warr Bank Acct - Warrants Bank Account 79516 Invoice 10/15/2025 670.24 0.00 0.00 0.00 670.24
No

0.00 0.00
Units
PD - POLICE INTERCEPTOR SUV UNITS 0.00
Item Description
670.24
Price Amount Tax

0.00 670.24
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 670.24 100.00%
23 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 24 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: SMI01 - SMITH PIPE & SUPPLY Vendor Total: 329.19 7/15/2025 7/15/2025 7/15/2025
PW - HUNTER 1-STA CONTROL LESS SOL Warr Bank Acct - Warrants Bank Account 4282354 Invoice 7/15/2025 117.42 0.00 0.00 0.00 117.42
No

0.00 0.00
Units
PW - HUNTER 1-STA CONTROL LESS SOL 0.00
Item Description
117.42
Price Amount Tax

0.00 117.42
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 117.42 100.00%
7/16/2025 7/16/2025 7/16/2025
ADM - HARDIE DC LATCHING SOLENOID Warr Bank Acct - Warrants Bank Account 4282844 Invoice 7/16/2025 52.72 0.00 0.00 0.00 52.72
No

0.00 0.00
Units
ADM - HARDIE DC LATCHING SOLENOID 0.00
Item Description

52.72 Price Amount Tax

0.00 52.72
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 52.72 100.00%
7/22/2025 7/22/2025 7/22/2025
PW - ROUNDUP PRO MAX 2.5 GAL CONC Warr Bank Acct - Warrants Bank Account 4284985 Invoice 7/22/2025 159.05 0.00 0.00 0.00 159.05
No

0.00 0.00
Units
PW - ROUNDUP PRO MAX 2.5 GAL CONC 0.00
Item Description
159.05
Price Amount Tax

0.00 159.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 159.05 100.00%
Vendor: SSS01 - SIMPSON SANDBLASTING & SPECIAL COATING, INC. Vendor Total: 127,090.20 9/22/2025 9/22/2025 9/22/2025
PW - INTERIOR RECOATING Warr Bank Acct - Warrants Bank Account 4057 Invoice 9/22/2025 127,090.20 0.00 0.00 0.00 127,090.20 No

0.00 0.00
Units
PW - INTERIOR RECOATING 0.00
Item Description
127,090.20
Price Amount Tax

0.00 127,090.20
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
089-4444-3109 Water Tank Recoating 127,090.20 100.00%
Vendor: STC01 - SECURITAS TECHNOLOGY CORPORATION Vendor Total: 276.09 10/5/2025 10/5/2025 10/5/2025
FINANCE - 918 OBISPO ST Warr Bank Acct - Warrants Bank Account 6005313798 Invoice 10/5/2025 207.99 0.00 0.00 0.00 207.99 No

0.00 0.00
Units
FINANCE - 918 OBISPO ST 0.00
Item Description
207.99
Price Amount Tax

0.00 207.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-2150 Professional services 207.99 100.00%
10/5/2025 10/5/2025 10/5/2025
ADM - 918 OBISPO ST Warr Bank Acct - Warrants Bank Account 6005323461 Invoice 10/5/2025 68.10 0.00 0.00 0.00 68.10 No

0.00 0.00
Units
ADM-918 OBISPO ST-CITY HALL-ALARM 0.00
SYSTEM NOV 2025
Item Description

68.10 Price Amount Tax

0.00 68.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-2150 Professional Services 68.10 100.00%
24 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 25 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold
Vendor: TMU01 - T-MOBILE USA INC Vendor Total: 411.60
10/20/2025 10/20/2025 10/20/2025
PD - CITY CAMERAS Warr Bank Acct - Warrants Bank Account 986681929-10202025 Invoice 10/20/2025 411.60 0.00 0.00 0.00 411.60 No

0.00 0.00
Units
PD - CITY CAMERAS 0.00
Item Description
411.60
Price Amount Tax

0.00 411.60
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1150 Communications 411.60 100.00%
Vendor: TYL01 - TYLER TECHNOLOGIES,INC. Vendor Total: 500.93 9/30/2025 9/30/2025 9/30/2025
FINANCE - BLANK TOP CHECK HEAT ICON Warr Bank Acct - Warrants Bank Account VOID
106000 Invoice 9/30/2025 500.93 0.00 0.00 0.00 500.93
No

0.00 0.00
Units
FINANCE - BLANK TOP CHECK HEAT ICON 0.00
VOID
Item Description
500.93
Price Amount Tax

0.00 500.93
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 500.93 100.00%
Vendor: ULT01 - ULTREX Vendor Total: 645.50
9/30/2025 9/30/2025 9/30/2025
ADM - COPIES Warr Bank Acct - Warrants Bank Account
4476320-CAL Invoice 9/30/2025 615.50 0.00 0.00 0.00 615.50 No

0.00 0.00
Units
ADM - COPIES 0.00
Item Description

68.73 Price Amount Tax

0.00 68.73
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4405-1550 Operating Supplies & Exp. 68.73 100.00%

0.00 0.00
Units
ADM - COPIES 0.00
Item Description

69.27 Price Amount Tax

0.00 69.27
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4200-1550 Operating Supplies & Exp. 69.27 100.00%

0.00 0.00
Units
ADM - COPIES 0.00
Item Description
195.86
Price Amount Tax

0.00 195.86
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 195.86 100.00%

0.00 0.00
Units
ADM - COPIES 0.00
Item Description

36.51 Price Amount Tax

0.00 36.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4220-1550 Operating Supplies & Exp. 36.51 100.00%

0.00 0.00
Units
ADM - COPIES 0.00
Item Description
227.64
Price Amount Tax

0.00 227.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1550 Operating Supplies & Exp. 227.64 100.00%
25 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 26 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
ADM - COPIES 0.00
Item Description

17.49 Price Amount Tax

0.00 17.49
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 17.49 100.00%
10/7/2025 10/7/2025 10/7/2025
ADM - TONER BOX SHIPPING COST Warr Bank Acct - Warrants Bank Account 4482680 Invoice 10/7/2025 15.00 0.00 0.00 0.00 15.00
No

0.00 0.00
Units
ADM - TONER BOX SHIPPING COST 0.00
Item Description

15.00 Price Amount Tax

0.00 15.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4105-1200 Office Supplies & Postage 15.00 100.00%
10/7/2025 10/7/2025 10/7/2025
FINANCE - KONS WX-107 WASTE TONER BOX Warr Bank Acct - Warrants Bank Account 4482696 Invoice 10/7/2025 15.00 0.00 0.00 0.00 15.00
No

0.00 0.00
Units
FINANCE - KONS WX-107 WASTE TONER 0.00
BOX
Item Description

15.00 Price Amount Tax

0.00 15.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4120-1550 Operating Supplies & Exp. 15.00 100.00%
Vendor: VES01 - VESTIS GROUP , INC. Vendor Total: 725.35 10/13/2025 10/13/2025 10/13/2025
PW - ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020902260 Invoice 10/13/2025 134.07 0.00 0.00 0.00 134.07 No

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

2.82 Price Amount Tax

0.00 2.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 2.82 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

11.06 Price Amount Tax

0.00 11.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 11.06 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 4.12 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 4.12 100.00%
26 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 27 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description
111.95
Price Amount Tax

0.00 111.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 111.95 100.00%
10/6/2025 10/6/2025 10/6/2025
P&R - ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020897858 Invoice 10/6/2025 134.07 0.00 0.00 0.00 134.07 No

0.00 0.00
Units
P&R - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

2.82 Price Amount Tax

0.00 2.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 2.82 100.00%

0.00 0.00
Units
P&R - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

11.06 Price Amount Tax

0.00 11.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 11.06 100.00%

0.00 0.00
Units
P&R - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 4.12 100.00%

0.00 0.00
Units
P&R - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 4.12 100.00%

0.00 0.00
Units
P&R - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description
111.95
Price Amount Tax

0.00 111.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 111.95 100.00%
10/6/2025 10/6/2025 10/6/2025
WWTP - ACCT#;170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020897859 Invoice 10/6/2025 18.05 0.00 0.00 0.00 18.05 No

0.00 0.00
Units
WWTP - ACCT#;170454000 - UNIFORM 0.00

SERVICE
Item Description

18.05 Price Amount Tax

0.00 18.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 18.05 100.00%
10/6/2025 10/6/2025 10/6/2025
WATER - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020897860 Invoice 10/6/2025 68.70 0.00 0.00 0.00 68.70 No
27 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 28 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

68.70 Price Amount Tax

0.00 68.70
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 68.70 100.00%
10/6/2025 10/6/2025 10/6/2025
PW -STREETS - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020897861 Invoice 10/6/2025 30.95 0.00 0.00 0.00 30.95 No

0.00 0.00
Units
PW -STREETS - ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

18.55 Price Amount Tax

0.00 18.55
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 18.55 100.00%

0.00 0.00
Units
PW -STREETS - ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW -STREETS - ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW -STREETS - ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW -STREETS - ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 3.10 100.00%
10/13/2025 10/13/2025 10/13/2025
WWTP - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020902261 Invoice 10/13/2025 18.05 0.00 0.00 0.00 18.05 No

0.00 0.00
Units
WWTP - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

18.05 Price Amount Tax

0.00 18.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 18.05 100.00%
10/13/2025 10/13/2025 10/13/2025
WATER - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020902262 Invoice 10/13/2025 68.45 0.00 0.00 0.00 68.45 No
28 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 29 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
WATER - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

68.45 Price Amount Tax

0.00 68.45
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-2150 Professional Services 68.45 100.00%
10/13/2025 10/13/2025 10/13/2025
PW - ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020902263 Invoice 10/13/2025 31.02 0.00 0.00 0.00 31.02 No

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

18.62 Price Amount Tax

0.00 18.62
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 18.62 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 3.10 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

3.10 Price Amount Tax

0.00 3.10
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 3.10 100.00%
10/20/2025 10/20/2025 10/20/2025
PW - ACCT#:170454000 - UNIFORM SERVICE Warr Bank Acct - Warrants Bank Account 5020906601 Invoice 10/20/2025 134.07 0.00 0.00 0.00 134.07 No

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

2.82 Price Amount Tax

0.00 2.82
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-1550 Operating Supplies & Exp. 2.82 100.00%
29 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 30 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

11.06 Price Amount Tax

0.00 11.06
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4300-1550 Operating Supplies & Exp. 11.06 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 4.12 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

4.12 Price Amount Tax

0.00 4.12
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 4.12 100.00%

0.00 0.00
Units
PW - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description
111.95
Price Amount Tax

0.00 111.95
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4145-2150 Professional Services 111.95 100.00%
10/20/2025 10/20/2025 10/20/2025
WWTP - ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020906602 Invoice 10/20/2025 18.05 0.00 0.00 0.00 18.05 No

0.00 0.00
Units
WWTP - ACCT#:170454000 - UNIFORM 0.00

SERVICE
Item Description

18.05 Price Amount Tax

0.00 18.05
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-2150 Professional Services 18.05 100.00%
10/20/2025 10/20/2025 10/20/2025
PW -STREETS-ACCT#:170454000 - UNIFORM Warr Bank Acct - Warrants Bank Account

SERVICE
5020906604 Invoice 10/20/2025 69.87 0.00 0.00 0.00 69.87 No

0.00 0.00
Units
PW -STREETS-ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

41.91 Price Amount Tax

0.00 41.91
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 41.91 100.00%

0.00 0.00
Units
PW -STREETS-ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

6.99 Price Amount Tax

0.00 6.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-1550 Operating Supplies & Exp. 6.99 100.00%
30 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 31 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW -STREETS-ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

6.99 Price Amount Tax

0.00 6.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-1550 Operating Supplies & Exp. 6.99 100.00%

0.00 0.00
Units
PW -STREETS-ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

6.99 Price Amount Tax

0.00 6.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
060-4490-1550 Operating Supplies & Exp. 6.99 100.00%

0.00 0.00
Units
PW -STREETS-ACCT#:170454000 - 0.00

UNIFORM SERVICE
Item Description

6.99 Price Amount Tax

0.00 6.99
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
065-4485-1550 Operating Supplies & Exp. 6.99 100.00%
Vendor: WEL01 - WELLS FARGO VENDOR FINANC Vendor Total: 1,355.60 10/7/2025 10/7/2025 10/7/2025
ADM - COPY MACHINES LEASE PAYMENT OCT Warr Bank Acct - Warrants Bank Account 2025
5036133468 Invoice 10/7/2025 817.17 0.00 0.00 0.00 817.17 No

0.00 0.00
Units
ADM - COPY MACHINES LEASE PAYMENT 0.00
OCT 2025
Item Description
817.17
Price Amount Tax

0.00 817.17
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 817.17 100.00%
10/7/2025 10/7/2025 10/7/2025
PW - FIRE COPY MACHINE -LEASE PAYMENT - Warr Bank Acct - Warrants Bank Account OCT 2025
5036133469 Invoice 10/7/2025 77.66 0.00 0.00 0.00 77.66 No

0.00 0.00
Units
PW - FIRE COPY MACHINE -LEASE 0.00
PAYMENT - OCT 2025
Item Description

77.66 Price Amount Tax

0.00 77.66
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 77.66 100.00%
11/1/2025 11/1/2025 11/1/2025
ADM - AP MACHINE LEASE PAYMENT - OCT Warr Bank Acct - Warrants Bank Account 2025
5036133470 Invoice 11/1/2025 107.81 0.00 0.00 0.00 107.81 No

0.00 0.00
Units
ADM - AP MACHINE LEASE PAYMENT - 0.00
OCT 2025
Item Description
107.81
Price Amount Tax

0.00 107.81
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
001-4140-4150 Lease Purchase 107.81 100.00%
11/1/2025 11/1/2025 11/1/2025
PW-SENIOR CENTER COPY MACHINE LEASE Warr Bank Acct - Warrants Bank Account PAYMENT-OCT 25
5036133471 Invoice 11/1/2025 174.80 0.00 0.00 0.00 174.80 No
31 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 32 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW-SENIOR CENTER COPY MACHINE 0.00
LEASE PAYMENT-OCT 25
Item Description
174.80
Price Amount Tax

0.00 174.80
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 174.80 100.00%
11/1/2025 11/1/2025 11/1/2025
ADM - PW COPY MACHINE LESE PAYMENT - Warr Bank Acct - Warrants Bank Account OCT 2025
5036133472 Invoice 11/1/2025 178.16 0.00 0.00 0.00 178.16 No

0.00 0.00
Units
ADM - PW COPY MACHINE LESE 0.00
PAYMENT - OCT 2025
Item Description

59.38 Price Amount Tax

0.00 59.38
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
010-4420-4150 Lease Purchase 59.38 100.00%

0.00 0.00
Units
ADM - PW COPY MACHINE LESE 0.00
PAYMENT - OCT 2025
Item Description

59.39 Price Amount Tax

0.00 59.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
012-4425-4150 Lease Purchase 59.39 100.00%

0.00 0.00
Units
ADM - PW COPY MACHINE LESE 0.00
PAYMENT - OCT 2025
Item Description

59.39 Price Amount Tax

0.00 59.39
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-2150 Professional Services 59.39 100.00%
Vendor: WHI01 - WHITE CAP Vendor Total: 1,454.85
9/8/2025 9/8/2025 9/8/2025
PW - ACCT#:10005508474 - WHITE LUMBER Warr Bank Acct - Warrants Bank Account

CRAYON DIXON
10022379979 Invoice 9/8/2025 105.16 0.00 0.00 0.00 105.16 No

0.00 0.00
Units
PW - ACCT#:10005508474 - WHITE 0.00

LUMBER CRAYON DIXON
Item Description
105.16
Price Amount Tax

0.00 105.16
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 105.16 100.00%
9/24/2025 9/24/2025 9/24/2025
PW-ACCT#:10005508474-12''-8TPI CARBIDE Warr Bank Acct - Warrants Bank Account

RECIP BLADE
10022480492 Invoice 9/24/2025 288.71 0.00 0.00 0.00 288.71 No

0.00 0.00
Units
PW-ACCT#:10005508474-12''-8TPI 0.00

CARBIDE RECIP BLADE
Item Description
288.71
Price Amount Tax

0.00 288.71
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 288.71 100.00%
9/25/2025 9/25/2025 9/25/2025
PW - ACCT#:10005508474 - 6 CUBIC FOOT Warr Bank Acct - Warrants Bank Account

STEEL TRAY
10022488554 Invoice 9/25/2025 225.51 0.00 0.00 0.00 225.51 No
32 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 33 of 36
Payable # Payable Type Post Date Payable Date Due Date
Payable Description Bank Code
Discount Date Amount Tax Shipping Discount Total
On Hold

0.00 0.00
Units
PW - 0.00
Item Description
225.51
Price Amount Tax

0.00 225.51
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 225.51 100.00%
8/25/2025 8/25/2025 8/25/2025
PW - 5/8''X24''X29'' REBAR DEMON SDS MAX Warr Bank Acct - Warrants Bank Account 4 CUTTER
50033049449 Invoice 8/25/2025 402.83 0.00 0.00 0.00 402.83 No

0.00 0.00
Units
PW - 5/8''X24''X29'' REBAR DEMON SDS 0.00
MAX 4 CUTTER
Item Description
402.83
Price Amount Tax

0.00 402.83
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 402.83 100.00%
9/22/2025 9/22/2025 9/22/2025
PW-ACCT#:10005508474-M12 GREEN CORSS Warr Bank Acct - Warrants Bank Account

LINE & PLUMB
50033482731 Invoice 9/22/2025 432.64 0.00 0.00 0.00 432.64 No

0.00 0.00
Units
PW-ACCT#:10005508474-M12 GREEN 0.00

CORSS LINE & PLUMB
Item Description
432.64
Price Amount Tax

0.00 432.64
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
071-4454-1550 Operating Supplies & Exp. 432.64 100.00%
Vendor: ZIE01 - ZIERMAN PLUMBING INC Vendor Total: 851.00 10/8/2025 10/8/2025 10/8/2025
PW - 4545 10TH Warr Bank Acct - Warrants Bank Account
25345 Invoice 10/8/2025 851.00 0.00 0.00 0.00 851.00
No

0.00 0.00
Units
PW - 4545 10TH 0.00
Item Description
851.00
Price Amount Tax

0.00 851.00
Commodity Shipping Total
NA
Items

0.00 Discount
Account Number Account Name Project Account Key Amount
Distributions
Percent
107-4018-2150 Profl Services 851.00 100.00%
33 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 34 of 36
Type Count Gross Tax Shipping Total Manual Payment Balance Payable Summary
Discount
Invoice 161 579,265.95 0.00 0.00 0.00 579,265.95 0.00 579,265.95 Grand Total: 579,265.95 0.00 0.00 0.00 579,265.95 0.00 579,265.95 34 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 35 of 36
Account Summary
Account Name Amount
001-2004 D.J. FARMS 13,616.50
001-4105-1200 Office Supplies & Postage 116.20
001-4105-1550 Operating Supplies & Exp. 358.13
001-4105-2150 Professional Services 247.00
001-4120-1200 Office Supplies & Postage 78.39
001-4120-1550 Operating Supplies & Exp. 711.79
001-4120-2150 Professional services 207.99
001-4140-4150 Lease Purchase 1,002.64
001-4145-1550 Operating Supplies & Exp. 502.18
001-4145-1560 Fuel & lubricants 483.61
001-4145-2150 Professional Services 928.04
001-4200-0450 Other Benefits 105.49
001-4200-1150 Communications 411.60
001-4200-1200 Office Supplies & Postage 227.18
001-4200-1300 Business Expense/Training 151.58
001-4200-1500 Equipment Replacement 1,313.29
001-4200-1550 Operating Supplies & Exp. 2,229.04
001-4200-1560 Fuel & lubricants 3,282.02
001-4200-2350 Services by other Agencies 8,599.31
001-4220-1400 Equipment Maintenance 20.65
001-4220-1460 Vehicle Maintenance 7.01
001-4220-1550 Operating Supplies & Exp. 36.51
001-4220-1560 Fuels and Lubricants 268.97
001-4300-1200 Office Supplies & Postage 85.60
001-4300-1550 Operating Supplies & Exp. 59.97
001-4405-1200 Office Supplies & Postage 54.40
001-4405-1550 Operating Supplies & Exp. 68.73
001-4405-2150 Professional Services 4,785.00
Total: 39,958.82
Account Name Amount
010-4420-1550 Operating Supplies & Exp. 2,329.35
010-4420-1560 Fuel & lubricants 350.78
010-4420-2150 Professional Services 3,251.76
010-4420-4150 Lease Purchase 59.38
Total: 5,991.27
Account Name Amount
012-4425-1400 Equipment Maintenance 4,752.38
012-4425-1550 Operating Supplies & Exp. 1,403.10
012-4425-2150 Professional Services 22,926.50
012-4425-4150 Lease Purchase 59.39
Total: 29,141.37
Account Name Amount
023-4461-1560 Fuel & lubricants 14,083.17
Total: 14,083.17
Account Name Amount
026-4500-2150 Professional Services 871.00
Total: 871.00
Account Name Amount
060-4490-1550 Operating Supplies & Exp. 30.76
35 Payable Register Packet: APPKT00709 - 10.28.2025 BIWEEKLY RUN 10/22/2025 1:54:26 PM Page 36 of 36
Account Summary
Account Name Amount
Total: 30.76
Account Name Amount
063-4472-2150 Professional services 9,244.00
Total: 9,244.00
Account Name Amount
065-4485-1550 Operating Supplies & Exp. 30.79
Total: 30.79
Account Name Amount
071-4454-1550 Operating Supplies & Exp. 2,986.84
071-4454-1560 Fuels & Lubricants 533.13
071-4454-2150 Professional Services 1,750.23
071-4454-2350 Services by Other Agencies 239,493.00
Total: 244,763.20
Account Name Amount
079-4542-2150 Professional Services 503.13
079-4542-2166 Activity 2,470.00
Total: 2,973.13
Account Name Amount
089-4444-3053 Central Park (089-205) 1,135.00
089-4444-3069 Street Rehab FY24 (089-312) 9,310.00
089-4444-3075 Building Improvements (089-108) 17,203.54 089-4444-3082 Pioneer Lift Station (089-511) 3,839.88
089-4444-3084 Hwy 1 Lift Station 3,524.38
089-4444-3097 Amtrak Station Rehab Design 3,290.00
089-4444-3098 Sidewalk Repair (089-309) 4,935.00
089-4444-3104 308 Obispo Street Site Improvements(089-607) 5,345.00 089-4444-3105 WWTP Improvements 13,077.55
089-4444-3109 Water Tank Recoating 165,139.18
089-4444-3110 Cross Connection Control Plan 4,326.30
Total: 231,125.83
Account Name Amount
107-4018-2150 Profl Services 1,052.61
Total: 1,052.61
36 37
38 39
40 41
42 43
44 45
46 47
48 49
October 14, 2025 City of Guadalupe Council Meeting Minutes Page 1 of 4

MINUTES
City of Guadalupe
Regular Meeting of the Guadalupe City Council
Tuesday, October 14, 2025, at 6:00 pm
City Hall, Council Chambers, 918 Obispo Street, Guadalupe CA 93434

1. ROLL CALL:

Council Member Eugene Costa Jr.

Council Member Whitney Furness
Council Member Amelia M. Villegas
Mayor Pro Tempore Christina Hernandez
Mayor Ariston Julian
Mayor Julian called the meeting to order at 6:00 p.m. All members were present.

2. PLEDGE OF ALLEGIANCE

3. MOMENT OF THANKS, APPRECIATION OR CONDOLENCES
Council Member Costa Jr. wanted to give condolences to the Masatani family for the passing of Harry Masatani, a longtime resident and an immeasurable contributor to the City of Guadalupe. Mayor Julian wanted to thank all the parties that were able to aid in getting the Gaza and Israeli war to halt.

4. AGENDA REVIEW
At this time the City Council will review the order of business to be conducted and receive requests for, or make announcements regarding, any change(s) in the order of business.

No changes were made to the agenda.

5. COMMUNITY PARTICIPATION FORUM
Each person will be limited to a discussion of three (3) minutes or as directed by the Mayor. Pursuant to the provisions of the Brown Act, no action may be taken on these matters unless they are listed on the agenda, or unless certain emergency or special circumstances exist. City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.

Public Comment

1. Al Nunez
Mr. Nunez provided events happening in Guadalupe. The museum will be having Halloween at the Old City Jail from 12:00 p.m. - 2:00 p.m. on October 26 th
. Dia De Los Muertos, Day of the Dead
ceremony will be at the cemetery on November 1st from 3:30 p.m. to 5:30 p.m. Veterans Day ceremony at 11:00 a.m. details still being finalized. A Summit of Historical Colleagues within the local Agenda Item No. 6C
October 14, 2025 City of Guadalupe Council Meeting Minutes Page 2 of 4 area will be held on November 20th from 12:00 p.m. to 2:00 p.m. Wreaths Across America on December 13th will also be held at the cemetery.

6. CEREMONIAL CALENDAR
Proclamations:

A. Recognizing October 2025, as Filipino American History Month B. Recognizing October 2025, as Breast Cancer Awareness Month C. Recognizing October 13, 2025, as Indigenous Peoples Day

7. CONSENT CALENDAR (A-G)
The following items are presented for City Council approval without discussion as a single agenda item in order to expedite the meeting. Should a Council Member wish to discuss or disapprove an item, it must be dropped from the blanket motion of approval and considered as a separate item.

A. Waive the reading in full of all Ordinances and Resolutions. Ordinances on the Consent Calendar will be adopted by the same vote cast as the first meeting unless City Council indicates otherwise.

B. Approve payment of warrants for the period ending October 3, 2025.

C. Approve the Minutes of the City Council regular meeting of September 23, 2025.

D. Approve the cancellation of the City Council meeting on November 11, 2025.

E. Adopt Resolution No. 2025-54 approving a Contractor Services Agreement with Quincon, Inc. for construction of the 303 Obispo Site Improvements – EV/Bus Charging Facility Project; and adopt Resolution No. 2025-55 approving a Consultant Services Agreement with Cannon Corporation for construction management and inspection services for the 303 Obispo Site Improvements Project.

F. Adopt Resolution No. 2025-56 approving a Landscape Maintenance Agreement (LMA) with Caltrans, which memorializes the City’s and Caltrans’ maintenance responsibilities within the State right-of-way and authorizing the Mayor to sign the agreement on behalf of the City.

G. Approval of need for continuing emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

Motion made by Councill Member Furness and seconded by Council Member Costa Jr. to approve the consent calendar. Motion passed. AYES 5-0

MANAGEMENT REPORTS

8. CITY ADMINISTRATOR: (Information Only)
A. City Administrator’s report for October 14, 2025
B. Planning Department report for September 2025
C. Building Department report for September 2025
October 14, 2025 City of Guadalupe Council Meeting Minutes Page 3 of 4

9. DIRECTOR OF PUBLIC SAFETY: (Information Only)
A. Director of Public Safety report for October 14, 2025

10. DIRECTOR OF PUBLIC WORKS: (Information Only)
A. Public Works and Engineering report for September 2025

REGULAR BUSINESS

11. Approval of a construction agreement with Pre Con Industries for the renovation of the Royal Theater Project.

Written report: Tom Brandeberry, Project Manager
Recommendation: That the City Council adopt Resolution No. 2025-57 approving a Contractor Services Agreement with Pre Con Industries for the renovation of the Royal Theater Project and authorizing the Mayor to sign the agreement on behalf of the City.

Motion was made by Council Member Villegas and seconded by Council Member Hernandez to approve Resolution No. 2025-57 approving an agreement for contractor services with Pre Con Industries for the Guadalupe Royal Theater Revitalization Project. Motion passed. AYES 5 – 0.

Mayor Julian commented Resolution No. 2025-57 does not include the capital campaign.

Public Comment

1. Mira Ramirez
Mrs. Ramirez asked for recommendation from the council to separate the report and its associated issues.

FUTURE AGENDA ITEMS
No additional items were added.

12. ANNOUNCEMENTS – COUNCIL ACTIVITY/COMMITTEE REPORTS
Council Member Hernandez attended the Guadalupe Bull Dogs Gala on September 28th, October 4th walked Goleta Beach for suicide prevention, October 2nd participated in the food bank, and on October 11th attended the American Legion Open House
Mayor Julian participated in the food bank on October 2nd and attended the Mayor’s Ball on October 4th, the Santa Barabara Association of Governments – North Regional Meeting on October 9th, and the SBCAG and Air Pollution District on October 16th and the City Beautification Efforts on October 10th.

13. ADJOURNMENT TO CLOSED SESSION
Motion was made by Council Member Costa, Jr. and seconded by Council Member Hernandez to adjourn to closed session. 5-0. Motion passed. Meeting adjourned to closed session at 7:28 p.m. Closed session commenced at 7:36 p.m.

October 14, 2025 City of Guadalupe Council Meeting Minutes Page 4 of 4

14. CLOSED SESSION AGENDA
A. Public Employment
(Subdivision (b) of Gov. Code Section 54957)
Title: Director of Public Safety

15. ADJOURNMENT TO OPEN SESSION MEETING
Motion was made by Council Member Costa Jr. and seconded by Council Member Furness to adjourn to open session. 5-0. Motion passed. Meeting adjourned to open session at 7:59 p.m.

16. CLOSED SESSION ANNOUNCEMENTS
No reportable action.

17. ADJOURNMENT
Motion was made by Council Member Villegas and seconded by Council Member Costa Jr. to adjourn the meeting. Motion passed. Meeting adjourned at 7:59 p.m.

Prepared by: Approved by:
_________________________________ _________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor

Page 1 of 2 ends

Agenda Item No. 6D

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Designating Director of Public Works, David Trujillo, as the Authorized Agent and Signatory for Guadalupe Transit grants, documents, and related periodic reports, effective immediately.

RECOMMENDATION:

That the City Council adopt Resolution No. 2025-58 authorizing Director of Public Works, David Trujillo, as the Authorized Agent and Signatory for Guadalupe Transit grants, documents, and related periodic reports, effective immediately .

BACKGROUND:

The administration of Guadalupe Transit business involves working with a variety of regional, state, and federal agencies. These agencies require that participating municipalities designate, by formal resolution, the individual authorized to act on behalf of that municipality. Specifically, these agencies or activities include, but not limited to:
* Transportation Development Act (TDA) & State Transit Assistance (STA) Claims, request for funds, and periodic reports.
* Annual Federal Transit Administration (FTA) 5311 Operating Grant Applications, request for funds, and periodic reports.
* Various Federal Transit Administration (FTA) operating and capital grants as needed, requests for funds, and periodic reports.
* Various State of California transit grant applications as needed, requests for funds and related reports.
* State of California Department of Transportation (DOT) documents and periodic reports. * Santa Barbara County Association of Governments (SBCAG) documents and periodic reports.

DISCUSSION:

There are a number of eminent transit related items that will require the City’s attention and will require the signature of an authorized agent. City Administrator was designated as the authorized agent by the City Council when it adopted Resolution No. 2024-02 at its January 9, 2024, Council meeting, but Mr.

Bodem’s tenure as the City Administrator is ending on November 30, 2025, and another person must be designated as the authorized agent. City staff recommends that the City Council adopt the attached

Page 2 of 2 ends

resolution as presented to designate David Trujillo, Director of Public Works effective immediately as the Authorized Agent and Signatory for Guadalupe Transit grants, documents, and related periodic reports. City staff will follow by distributing copies of the executed resolution to the appropriate agencies.

ATTACHMENTS:

1. Resolution No. 2025-58
RESOLUTION NO. 2025-58

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE AUTHORIZING THE DESIGNATION

OF AUTHORIZED AGENT AND SIGNATORY FOR GUADALUPE TRANSIT GRANTS, RELATED

DOCUMENTATION, & PERIODIC REPORTS EFFECTIVE IMMEDIATELY WHEREAS, the City of Guadalupe relies on a number of transit agencies and grants for operational and capital funding; and
WHEREAS, these programs require that the City designate and authorize by formal resolution, an individual to serve as the authorized agent and signatory on grant applications, claim forms, request for payments, and periodic reports; and
WHEREAS, with the departure of the individual currently designated as the authorized agent and signatory on grant applications, claim forms, request for payments, and periodic reports, Todd Bodem, who will leave City employment on November 30, 2025; and WHEREAS, in order for the City and transit staff to continue the proper and timely administration of transit business, it is necessary to designate another individual to serve as the authorized agent and signatory on grant applications, claim forms, request for payments, and periodic reports.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. That effective immediately, David Trujillo, Director of Public Works is authorized to execute, sign, and file related report documents on behalf of the City of Guadalupe related to the following, but not limited to, transit programs:
• Transportation Development Act (TDA) & State Transit Assistance (STA) Claims, request for funds, and periodic reports.
• Annual Federal Transit Administration (FTA) 5311 Operating Grant Applications, request for funds, and periodic reports.
• Various Federal Transit Administration (FTA) operating and capital grants as needed, requests for funds, and periodic reports.
• Various State of California transit grant applications as needed, requests for funds, and related reports.
• State of California Department of Transportation (DOT) documents and periodic reports. • Santa Barbara County Association of Governments (SBCAG) documents and periodic reports.

SECTION 2. A copy of this resolution be transmitted to each of the agencies identified above.

SECTION 3. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

ATTACHMENT 1
PASSED, APPROVED AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-58, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney

Page 1 of 2 ends

Agenda Item No. 6E

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025

________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: Las Mujeres Park (Formerly Central Park) Renovation Project RECOMMENDATION:

It is recommended that the City Council:
• Adopt Resolution No. 2025-59, approving a Contractor Services Agreement with SW Construction, Inc., for the Las Mujeres Park Renovation Project; and, • Adopt Resolution No. 2025-60, approving a Consultant Services Agreement with Cannon Corporation for construction management and inspection services for the above project.

BACKGROUND:

The City has received a $4.88 million grant from the California State Parks for the renovation of the Las Mujeres (formerly Central) Park. The project involves the construction of a skate park, half basketball court, bocce ball court, dog park, picnic areas, reconstruction of the existing parking lot, installation of a pre-manufactured restroom, landscaping, and other items.

DISCUSSION:

On Thursday, August 28, 2025, the City Engineer solicited formal bids for the Las Mujeres Park Renovation Project. The deadline to receive bids was 2:00 p.m. on Tuesday, October 14, 2025. The City received four (4) bids with an average bid of $3,475,390.13. SW Construction, Inc. was the low bidder, with a bid of $3,406,402.50.

On Friday, September 12, 2025, the City Engineer solicited proposals for Construction Management (CM) and Inspection Services from the approved list of On-Call consultants for the above project. The deadline to receive proposals was Friday, September 26, 2025. The City Engineer received three proposals. The City Engineer recommends awarding the CM and Inspection Services contract to Cannon Corporation.

Staff recommends awarding the Las Mujeres Park Renovation Project to SW Construction, Inc. for $3,406,402.50 and authorizing the City Administrator to approve contract change orders up to 15% of the bid amount. Staff also recommends awarding a consultant services agreement to Cannon Corporation for $457,164.00 and authorizing the City Administrator to approve contract change orders up to 15% of the approved fees.

Jeff van den Eikhof

Page 2 of 2 ends

FISCAL IMPACT:

The City received a State Parks grant of $4.88 million for the Las Mujeres Park Renovation Project.

Approximately $480,000 has been expended to date on design and grant administration. The budgeted amount for FY 2025/26 of $4.70 million includes the remaining grant amount and $300,000 from the Lighting District fund for the new electrical and lighting work. Based on the construction costs, the allocation from the Lighting District fund will most likely be unnecessary.

FY 2025/26 Budget $4,700,000
Construction costs- ($3,406,402)
Inspection costs- ($ 457,164)
Balance $ 836,434
ATTACHMENTS:

1. Bid Results

2. Resolution No. 2025-59

3. Agreement for Contractor Services- SW Construction, Inc.

4. Resolution No. 2025-60

5. Agreement for Consultant Services- Cannon Corporation ATTACHMENT 1

Page 1 of 2 ends

RESOLUTION NO. 2025-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR CONTRACTOR SERVICES WITH SW CONSTRUCTION, INC. FOR THE LAS MUJERES PARK RENOVATION

PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, the FY 25/26 Budget for Capital Improvement Projects allocated $4.7 million for the Las Mujeres Park Renovation Project, which includes the remainder of a $4.88 million State Parks grant; and WHEREAS, the project involves the renovation of Las Mujeres Park (formerly Central Park), including construction of a skate park, half basketball court, bocce ball court, dog park, picnic areas, reconstruction of the existing parking lot, installation of a pre-manufactured restroom, landscaping, and otheritems; and WHEREAS, the City Engineer solicited and received bids for the Las Mujeres Park Renovation Project; and
WHEREAS, SW Construction, Inc. was the lower bidder.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The agreement for contractor services with SW Construction, Inc. for $3,406,402.50, attached to the staff report for this item, is hereby approved; and SECTION 2: The Mayor is authorized to sign the agreement with SW Construction, Inc. on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 2

Page 2 of 2 ends

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-59, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
ATTACHMENT 3

Page 1 of 2 ends

RESOLUTION NO. 2025-60

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR

CONSULTANT SERVICES WITH CANNON CORPORATION FOR THE LAS MUJERES PARK RENOVATION

PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, the FY 25/26 Budget for Capital Improvement Projects allocated $4.7 million for the Las Mujeres Park Renovation Project, which includes the remainder of a $4.88 million State Parks grant; and WHEREAS, the project involves the renovation of Las Mujeres Park (formerly Central Park), including construction of a skate park, half basketball court, bocce ball court, dog park, picnic areas, reconstruction of the existing parking lot, installation of a pre-manufactured restroom, landscaping, and otheritems; and WHEREAS, the City Engineer solicited proposals to provide construction management and inspection services from the approved list of On-Call consultants; and WHEREAS, Cannon Corporation was determined to be the most qualified to provide these services.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The agreement for consultant services with Cannon Corporation for $457,164, attached to the staff report for this item, is hereby approved
SECTION 2: The Mayor is authorized to sign the agreement with Cannon Corporation on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 4

Page 2 of 2 ends

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-60, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
______________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
______________________________
Philip F. Sinco, City Attorney
1 AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND

CANNON CORPORATION
THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 28th day of October 2025, by and between the CITY OF GUADALUPE, a municipal corporation ("City"), and Cannon Corporation ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of twelve (12) months from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (Administration, ministerial, and discretionary review). City shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Consultant with specific items in dispute identified for ATTACHMENT 5
2 correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within fortyfive (45) days of receipt of Consultant's invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures, unless all documents and records are turned over to the City at the conclusion of the Agreement. 3 (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The Consultant shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.
4 Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting firm to notify that City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection B.
5 ____________
Initials
B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant shall not, without prior without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.

PR
6 Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, directors, subconsultants or employees, committed in performing any of the services under this Agreement.
(b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Consultant under Section 16 shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request.

Prior to the beginning of and throughout the duration of the Work, Consultant and its subconsultants shall maintain insurance in conformance with the requirements set forth below. 7 Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required.

Any insurance proceeds available to Consultant or its subconsultants in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

Consultant shall provide the following types and amounts of insurance. Without limiting Consultant’s indemnification of CITY, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: If required, Consultant shall maintain limits of insurance no less than:
(1) General Liability Insurance: Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted. This insurance and any umbrella or excess liability insurance shall be 8 maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(3) Workers' Compensation and Employer's Liability: Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Consultant’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Consultantshall require each subconsultant to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subconsultant’s employees. Consultant shall submit to CITY.
(4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Consultant shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and
• Insureds under primary policies shall also be insureds under the umbrella or excess policies.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
9 (1) Notice of Cancellation: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City.
(2) Primary/noncontributing: Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured. (3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by Consultant or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against CITY, and shall require similar written express waivers.
(5) Enforcement of Contract Provisions (non estoppel): Consultant acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform Consultant of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder. (6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available 10 insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
(7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.
(8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(9) Pass through Clause: Consultant agrees to ensure that its subconsultants, subconsultants, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the project will be submitted to CITY for review. (10) City’s Right to Revise Requirements: The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant a ninety (90) day advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the CITY and Consultant may renegotiate Consultant’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY. (12) Timely Notice of Claims: Consultant shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(13) Additional Insurance: Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. 11 Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Continuity of Personnel. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 20. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.
12 Section 21. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, and acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Cannon Corporation
1050 Southwood Drive
San Luis Obispo, CA 93401
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 23. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 24. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 25. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
13 Section 26. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 27. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 28. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 29. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement.

No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 30. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 31. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.
14 CITY: CONSULTANT:

CITY OF GUADALUPE CANNON CORPORATION
By: ______________________________ By: ________________________________ Ariston D. Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
Director, Construction Management
250925
6 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us

WORK PROGRAM/SCOPE OF WORK
Our Work Program for pre-construction, construction, and post-construction activities is detailed below and includes services for Construction Management, Construction Inspection, and Materials Testing through project completion.

Pre-Construction
Task 1.1 Contract Document Review
Our construction management team will thoroughly review Plans, Specifications, related reports, and documents pertinent to administering the construction of the project. In addition to facilitating our understanding of scope and staging of the project, it will allow us to determine areas that may present challenges during construction. In conjunction with our preliminary review, we will review field conditions and photograph or video the work area and site conditions prior to the start of construction. Noted design issues or potential conflicts, along with questions that arise from our initial plan review, will be discussed with the City’s project manager and project engineer.

Task 1.2 Document Control Procedures, Coordination with City Staff We will establish a working relationship with City staff to implement procedures for the efficient processing and management of project documents.

Task 1.3 Pre-Construction Meeting
Cannon will coordinate and lead the Pre-Construction Meeting, which will include all major subcontractors and other project stakeholders.

Construction
Task 2.1 On-Site Construction Management and Inspection We will have a dedicated Resident Engineer in charge of construction management operations. Our team will also include a Construction Inspector who will be on-site to monitor the daily construction operations and provide coordination, and an office engineer to facilitate the flow of information between team members.

Task 2.2 Construction Inspection
During observation and monitoring of the quality of the construction work, we will provide the following:
• Maintain daily on-site project reports for inspections, observations and construction activities.

Reports will contain a record of weather, work on-site, number of workers, work accomplished, problems encountered, solutions agreed upon, and other similar relevant data as the City may require.
• Maintain photo and video record of construction progress. • Monitor construction activities to see that elements of project are furnished, installed, and constructed, per contract documents.

EXHIBIT A
250925
7 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
• Prepare required notices of non-conformance when materials, construction installation process, or quality of work does not meet the requirements of the contract. Notices will be issued to the contractor stating the nature of the deviation and requiring the contractor to perform corrective action. Non-compliance issues will be documented with photographs and in writing. • File appropriate reports.
• Monitor contractor’s work and recommend special testing, as needed. • Review storm water BMPs for compliance with approved SWPPP/WPCP/SWMP.

Task 2.3 Scheduling and Progress Meetings
We will coordinate, review, and approve the contractor’s proposed schedule for the completion of the project. We will also review the contractor’s baseline schedule and update submittals for conformance with the master schedule and contract documents. We will chair weekly progress meetings remotely to discuss project progress, schedule, outstanding submittals and RFI’s, and work deficiencies. In addition, we will prepare and distribute Weekly Statement of Working Day reports to maintain an accurate and current record of contract time.

Task 2.4 Change Order Management
We will negotiate and coordinate the implementation of contract change orders during the construction process. We will compile change orders supporting documentation, such as inspection reports, test reports, drawings, sketches, photographs, and other materials as required. We will review and evaluate the appropriateness of proposed change orders and advise the City as to their effect on the contract time and cost, as well as recommend approval or denial to the City.

Task 2.5 Requests for Information (RFIs)
Cannon will provide timely coordination of RFIs with the Engineer of Record and written responses to contractor. We will maintain the RFI log and records.

Task 2.6 Submittal Management
Cannon will provide timely coordination with the Engineer or Record for submittals of materials not supplied by the District. We will maintain the submittal log and records.

Task 2.7 Claims Management
We will maintain a potential claims log. We will prepare a file for each potential claim issue. We will evaluate, analyze, and coordinate negotiations to achieve claims and dispute resolutions in line with City directions.
250925
8 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
Task 2.8 Materials Testing
We have partnered with Earth Systems Pacific to provide material sampling and testing, and special inspection for the Project.

Earth Systems’ proposed scope of work for Las Mujeres Park includes special inspection and material testing during site grading, utility construction, pedestrian and landscape improvements, as well as special inspection and testing during construction of the planned site structures, which includes a new playground, skate park, electric room, and retaining walls. They will also assist the construction manager with geotechnical engineering insight and review of necessary submittals for compliance with the project specifications, including helping to review material submittals, as applicable to the final design.

Earth Systems will provide geotechnical inspection services during earthwork operations. Special inspection of soils will be performed during site grading, structure backfill, utility backfill operations, amphitheater and seawall foundation construction, building footing excavation and other miscellaneous site grading. Compaction testing on native soil, aggregate base, non-expansive backfill and utility backfill material during construction of the building pad, landscape areas, previously mentioned activities and other miscellaneous items will also be performed.

Earth Systems will also perform laboratory testing associated with grading. Laboratory material testing will include sieve analysis, maximum density vs. optimum moisture, and other associated tests where applicable. Testing will be performed in accordance with the applicable Caltrans Test Method or appropriate ASTM test procedures as listed in the project plans and specifications and City Standards.

Earth Systems will provide special inspection during structural concrete and rebar placement and anchor bolt installation. Further, they will sample the concrete and perform testing on the concrete compressive strength samples for foundations, walls, and piers. They’ve assumed that acceptance of these materials, as well as cement, by review of certificates if approved by the structural engineer will be allowed. Sampling of non-structural concrete, such as pedestrian flatwork and retaining curbs, will also be performed as requested by the City’s representative. Earth Systems will attend a preconstruction meeting, as well as meetings for major work elements, as needed. Compaction test reports, final inspection, and testing reports will be prepared and submitted as required.

Task 2.9 Progress Pay Estimates
We will evaluate the contractor’s pay applications. We will verify that the quantities claimed are true and accurate using field measurements, materials tickets, extra work reports, and visual confirmation.

We will prepare quantity calculation sheets for each bid item for inclusion in the project records.

Task 2.10 Safety Program
We will monitor the contractor’s on-site safety program and compliance with Cal-OSHA Construction Safety Orders. We will also confirm contractor coordinates activities to reduce disruptions to the public.
250925
9 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
Task 2.11 Project Records
We will establish and implement procedures for reviewing and processing of project documentation.

To maintain that records are organized, complete, and will allow for ease of document retrieval, we will set up project binders and electronic files following procedures outlined in Chapter 5 of the Caltrans Construction Manual.

We will implement procedures for timely delivery of project documentation; expediting RFIs, Submittals and Change Orders; and submittal, review, and approval of Progress Pay Applications.

Monitoring logs will be created to track Survey Records, RFIs, Submittals, , Materials incorporated into Project, Materials Testing, Change Orders, Extra Work Reports, Pay Estimates and Potential Claims.

Post-Construction
Task 3.1 Final Inspection and Punch List
We will compile detailed “punch lists” with the City Project Manager and Engineer. We will oversee the complete performance of punch list items and final clean-up before the contractor moves off-site.

We will coordinate final testing, documentation, and regulatory inspections.

Task 3.2 Coordinate Close-Out and Submittal of Final Documents We will monitor the contractor’s, subcontractors’, and designers’ progress to finalize and submit project records and documents. We will obtain record drawings, contract required documents, lien releases, written warranties, record drawings, and O&M manuals (if applicable), and forward them to the City for inclusion in the project files.

Task 3.3 Final Payment
We will evaluate contractor’s final payment application, resolve outstanding matters, and provide approval and recommendation for final payment.
250925
10 1050 Southwood Drive, San Luis Obispo, CA 93401
T 805.544.7407 F 805.544.3863
CannonCorp.us
FEES
Fees are based on the rates per the following fee schedule. It is our understanding that this project qualifies for California Prevailing Wages.

EXHIBIT B

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Agenda Item No. 6F

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025

________________________________ __________________________________ Prepared by: Approved by:

Jeff van den Eikhof, City Engineer Todd Bodem, City Administrator SUBJECT: Guadaulpe Transit Hub Project
RECOMMENDATION:

It is recommended that the City Council:
• Adopt Resolution No. 2025-61, approving a Contractor Services Agreement with The J.F. Will Company, Inc., for the Guadalupe Transit Hub Project; and, • Adopt Resolution No. 2025-62, approving a Consultant Services Agreement with Filippin Engineering (FE) for construction management and inspection services for the above project.

BACKGROUND:

In July 2022, the City Council approved converting the Amtrak Station into a transit hub, with a regional bus route stopping every hour and a local route stopping every half-hour. The City applied for grants and received approximately $1.6 million in grant funding for the Transit Hub Renovation Project.

On October 8, 2024, the City Council entered a consultant services agreement with Wallace Group to design the Transit Hub Renovation Project. The proposed work involves removing existing curb and/or gutter, sidewalk/walkways, driveways, curb ramps, asphalt and aggregate base, concrete pavement and aggregate, monument sign, trees, wall and pillars, various utility services, and railroad car. Installing new concrete curbs, driveway, sidewalks, ramps, reinforced concrete pavement, permeable roman pavers, class 2 aggregate base, signing and striping, new utility services, and other work indicated on the plans.

DISCUSSION:

On Saturday, August 30, 2025, the City Engineer solicited formal bids for the Guadalupe Transit Hub Project. The deadline to receive bids was 3:00 p.m. on Tuesday, October 14, 2025. The City received two (2) bids with an average bid of $1,722,232.90. The J.F. Will Company, Inc. was the low bidder, with a bid of $1,617,243.80.

On Friday, September 12, 2025, the City Engineer solicited proposals for Construction Management (CM) and Inspection Services from the approved list of On-Call consultants for the above project. The deadline to receive proposals was Friday, September 26, 2025. The City Engineer received three proposals. The Jeff van den Eikhof

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City Engineer recommends awarding the CM and Inspection Services contract to Filippin Engineering (FE).

Staff recommends awarding the Guadalupe Transit Hub Project to The J.F. Will Company, Inc. for $1,617,243.80 and authorizing the City Administrator to approve contract change orders up to 15% of the bid amount. Staff also recommends awarding a consultant services agreement to Filippin Engineering (FE) for $218,306.00 and authorizing the City Administrator to approve contract change orders up to 15% of the approved fees.

FISCAL IMPACT:

The FY 25/26 Budget for Capital Improvement Projects allocated approximately $1.6 million to cover the cost of design and construction for the Guadalupe Transit Hub Project. The budget includes funding from the following sources:

Budget
AHSC Grant $500,000
Clean Air Grant $1,004,000
LCTOP $100,000
Total Funding $1,600,000
Expenses (Current and Future):

Design and Grant Admin $300,000
Construction $1,617,250
Inspection/Construction Admin $218,300
Construction Contingency (15%) 242,600
Total Costs $2,378,150
Funding Gap:

Budget $1,600,000
Expenses $2,378,150
Total Gap -$778,150
To make up the funding gap, the City Engineer recommends the following:

1. Transfer $500,000 of the AHSC Grant Funds from the 303 Obispo Street Project. Based on all the contracted costs, the 303 Obispo Street Project will have approximately $550,000 remaining in the budget upon construction completion.

2. Transfer $170,000 from the Downtown Street Light Improvement Project. The electrical upgrades and lighting associated with the Transit Hub Project are covered by the Lighting District fund.

3. Transfer $110,000 of the Measure A funding from the 2025 Pavement Rehabilitation Project. The use of Measure A money on the project will help the City meet its Minimum Alternate Transportation requirements.

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Additional Funding:

Transfer from 303 Obispo Project $500,000
Transfer from Downtown Street Light $170,000
Transfer from Pavement Rehab $110,000
Total Additional Funding $780,000
The City Engineer is working with the Housing Authority of Santa Barbara County (HASBARCO) and the State to see if additional funding from the $5.896 million AHSC grant can be reallocated to this project.

If successful, the transfers from the Downtown Street Light Improvement Project and the 2025 Pavement Rehabilitation Project are unnecessary. Additionally, the City Engineer will work with the Contractor and the Inspector to keep the project on budget and look for additional savings.

ATTACHMENTS:

1. Bid Results

2. Resolution No. 2025-61

3. Agreement for Contractor Services – The J.F. Will Co.

4. Resolution No. 2025-62

5. Agreement for Consultant Services- Filippin Engineering ATTACHMENT 1

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RESOLUTION NO. 2025-61

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR CONTRACTOR SERVICES WITH THE J.F. WILL COMPANY, INC. FOR THE GUADALUPE TRANSIT HUB

PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, the FY 25/26 Budget for Capital Improvement Projects allocated $1.6 million for the Guadalupe Transit Hub Project, which includes funding from various grants; and WHEREAS, In July 2022, the City Council approved converting the Amtrak Station into a transit hub, with a regional bus route stopping every hour and a local route stopping every half-hour; and WHEREAS, this project will add a restroom, electric vehicle charging, a drinking fountain, a shade structure and seating area, bicycle amenities, and new paving; and WHEREAS, the City Engineer solicited and received bids for the Guadalupe Transit Hub Project; and WHEREAS, The J.F. Will Company, Inc. was the lower bidder; and WHEREAS, the construction costs exceed the current budget.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The agreement for contractorservices with The J.F. Will Company, Inc. for $1,617,243.80, attached to the staff report for this item, is hereby approved; and SECTION 2: The Mayor is authorized to sign the agreement with The J.F. Will Company, Inc. on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The Finance Department is authorized to reallocate additional funds to this project ($500,000 from the 303 Obispo Site Improvements Project, $170,000 from the Downtown Street Light Improvement Project, and $110,000 from the 2025 Pavement Rehabilitation Project); and
SECTION 5: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

ATTACHMENT 2

Page 2 of 2 ends

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-61, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
__________________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
ATTACHMENT 3

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RESOLUTION NO. 2025-62

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE APPROVING AN AGREEMENT FOR

CONSULTANT SERVICES WITH FILIPPIN ENGINEERING (FE) FOR THE GUADALUPE TRANSIT HUB

PROJECT AND AUTHORIZING THE MAYOR TO SIGN THE AGREEMENT ON BEHALF OF THE CITY WHEREAS, the FY 25/26 Budget for Capital Improvement Projects allocated $1.6 million for the Guadalupe Transit Hub Project, which includes funding from various grants; and WHEREAS, In July 2022, the City Council approved converting the Amtrak Station into a transit hub, with a regional bus route stopping every hour and a local route stopping every half-hour; and WHEREAS, this project will add a restroom, electric vehicle charging, a drinking fountain, a shade structure and seating area, bicycle amenities, and new paving; and WHEREAS, the City Engineer solicited proposals to provide construction management and inspection services from the approved list of On-Call consultants; and WHEREAS, Filippin Engineering (FE) was determined to be the most qualified to provide these services.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe, as follows:

SECTION 1: The agreement for consultant services with Filippin Engineering (FE) for $218,306, attached to the staff report for this item, is hereby approved SECTION 2: The Mayor is authorized to sign the agreement with Filippin Engineering (FE) on behalf of the City; and
SECTION 3: The City Administrator is authorized to approve change orders to the contract up to 15% of the quoted price; and
SECTION 4: The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained.

In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

PASSED, APPROVED, AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

ATTACHMENT 4

Page 2 of 2 ends

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-62, has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
_________________________________ ____________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_________________________________
Philip F. Sinco, City Attorney
1 AGREEMENT FOR CONSULTANT SERVICES

BETWEEN

THE CITY OF GUADALUPE
AND
FILIPPIN ENGINEERING, INC. (FE)
THIS AGREEMENT FOR CONSULTANT SERVICES (the "Agreement") is made and entered into this 28th day of October 2025, by and between the CITY OF GUADALUPE, a municipal corporation ("City"), and Filippin Engineering, Inc. (FE) ("Consultant").

In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

Section 1. Term of Agreement. Subject to the provisions of Section 18 (Termination of Agreement) of this Agreement, the term of this Agreement shall be for a period of twelve (12) months from the date of execution of this Agreement, as first shown above. Such term may be extended upon written agreement of both parties to this Agreement.

Section 2. Scope of Services. Consultant agrees to perform the services set forth in Exhibit A (Scope of Services) and made a part of this Agreement.

Section 3. Additional Services. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to or outside of those set forth in this Agreement or listed in Exhibit A, unless such additional services are authorized in advance and in writing by the City Council or City Administrator of City.

Consultant shall be compensated for any such additional services in the amounts and in the manner agreed to by the City Council or City Administrator.

Section 4. Compensation and Method of Payment.
(a) Subject to any limitations set forth in this Agreement, City agrees to pay Consultant the amounts specified in Exhibit B (Compensation) and made a part of this Agreement.
(b) Each month Consultant shall furnish to City an original invoice for all work performed and expenses incurred during the preceding month. The invoice shall detail charges by the following categories: labor (Administration, ministerial, and discretionary review). City shall independently review each invoice submitted by Consultant to determine whether the work performed and expenses incurred are in compliance with the provisions of this Agreement and Scope of Services. In the event that no charges or expenses are disputed, the invoice shall be approved and paid according to the terms set forth in subsection (c). In the event City disputes any charges or expenses, City shall return the original invoice to Consultant with specific items in dispute identified for ATTACHMENT 5
2 correction and re-submission. All undisputed charges shall be paid in accordance with this Agreement and Scope of Services.
(c) Except as to any charges for work performed or expenses incurred by Consultant, which are disputed by City, City will cause Consultant to be paid within fortyfive (45) days of receipt of Consultant's invoice. (d) Payment to Consultant for work performed pursuant to this Agreement shall not be deemed to waive any defects in work performed by Consultant. (e) Consultant shall have the right to suspend services if not paid in accordance with this Agreement.

Section 5. Inspection and Final Acceptance. City may inspect and accept or reject any of Consultant's work under this Agreement, either during performance or when completed, if the work is found to be defective or not in compliance with the defined Scope of Services. Acceptance of any of the Consultant's work by City shall not constitute a waiver of any of the provisions of this Agreement, including but not limited to, Sections 15 and 16, pertaining to indemnification and insurance, respectively. Consultant agrees to cooperate in any such inspection.

Section 6. Ownership of Documents. All original maps, models, designs, drawings, photographs, studies, surveys, reports, data, notes, computer files, files and other documents prepared, developed or discovered by Consultant in the course of providing any services pursuant to this Agreement shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of the Consultant. Reuse of any materials outside the scope of this Agreement shall be at the sole risk of the City.

Section 7. Consultant's Books and Records.
(a) Consultant shall maintain any and all documents and records demonstrating or relating to Consultant's performance of services pursuant to this Agreement. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, or other documents or records evidencing or relating to work, services, expenditures and disbursements charged to City pursuant to this Agreement.

Any and all such documents or records shall be maintained in accordance with generally accepted accounting principles and shall be sufficiently completed and detailed so as to permit an accurate evaluation of the services provided by Consultant pursuant to this Agreement. Any and all such documents or records shall be maintained for three (3) years from the date of execution of this Agreement and to the extent required by laws relating to the audits of public agencies and their expenditures, unless all documents and records are turned over to the City at the conclusion of the Agreement. 3 (b) Any and all records or documents required to be maintained pursuant to this section shall be made available for inspection, audit and copying, upon reasonable notice during regular business hours, upon written request by City or its designated representative. Copies of such documents or records shall be provided directly to the City for inspection, audit and copying when it is practical to do so; otherwise, unless an alternative is mutually agreed upon, such documents and records shall be made available at Consultant's address indicated for receipt of notices in this Agreement. The City shall compensate the Consultant for all costs associated with providing these materials to the City.
(c) Where City has reason to believe that any of the documents or records required to be maintained pursuant to this section may be lost or destroyed due to dissolution or termination of Consultant's business, City may, by written request, require that custody of such documents or records be given to the requesting party and that such documents and records be maintained by the requesting party. Access to such documents and records shall be granted to City, as well as to its successors-in-interest and authorized representatives.

Section 8. Status of Consultant.
(a) Consultant is and shall at all times during the terms of this Agreement remain a wholly independent Consultant and not an officer, employee or agent of City. Consultant shall have no authority to bind City in any manner, nor to incur any obligation, debt or liability of any kind on behalf of or against City, whether by contract or otherwise, unless such authority is expressly conferred under this Agreement or is otherwise expressly conferred in writing by City.
(b) The Consultant shall not obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.

Consultant expressly waives any claim Consultant may have to any such rights.

Section 9. Standard of Performance. Consultant represents and warrants that it has the qualifications, experience and facilities necessary to properly perform the services required under this Agreement in a thorough, competent and professional manner. Consultant shall at all times faithfully, competently and to the best of its ability, experience and talent, perform all services described herein. In meeting its obligations under this Agreement, Consultant shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing services similar to those required of Consultant under this Agreement.
4 Section 10. Compliance With Applicable Laws, Permits and Licenses.

Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement applicable to Consultant. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable at law or in equity as a result of any failure of Consultant to comply with this section.

Section 11. Nondiscrimination. Consultant shall not discriminate, in any way, against any person on the basis of race, color, religious creed, national origin, ancestry, sex, age, disability, marital status or sexual orientation in connection with or related to the performance of this Agreement.

Section 12. Unauthorized Aliens. Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. sections 1101, et seq., as amended, and in connection therewith, shall not employ unauthorized aliens for the performance of work and/or services covered by this Agreement, and should any liability or sanctions be imposed against City for such use of unauthorized aliens, Consultant hereby agrees to and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with any and all costs, including attorney's fees, incurred by City.

Section 13. Conflicts of Interest. Consultant will comply with all conflict of interest laws and regulations including, without limitation, the City’s Conflict of Interest Code (on file in the City Clerk’s Office). All officers, employees and/or agents of Consultant who will be working on behalf of the City pursuant to this Agreement, may be required to file Statements of Economic Interest. Therefore, it is incumbent upon the Consultant or Consulting firm to notify that City of any staff changes relating to this Agreement.

A. In accomplishing the scope of services of this Agreement, all officers, employees and/or agents of Consultant(s), unless as indicated in Subsection B, will be performing a very limited and closely supervised function, and, therefore, unlikely to have a conflict of interest arise. No disclosures are required for any officers, employees, and/or agents of Consultant, except as indicated in Subsection B.
5 ____________
Initials
B. In accomplishing the scope of services of this Agreement, Consultant(s) will be performing a specialized or general service for the City, and there is substantial likelihood that the Consultant’s work product will be presented, either written or orally, for the purpose of influencing a governmental decision. As a result, the following Consultant(s) shall be subject to Disclosure Category “1” of the City’s Conflict of Interest Code.

Section 14. Confidential Information; Release of Information. (a) All information gained or work product produced by Consultant in performance of this Agreement shall be considered confidential, unless such information is in the public domain or already known to Consultant. Consultant shall not release or disclose any such information or work product to persons or entities other than City without prior written authorization from the City Administrator, except as may be required by law.
(b) Consultant shall not, without prior without prior written authorization from the City Administrator or unless requested by the City Attorney of City, voluntarily provide declarations, letters of support, testimony at depositions, responses to interrogatories or other information concerning the work performed under this Agreement. A response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (c) If Consultant, or any officer, employee, agent or sub consultant of Consultant, provides any information or work product in violation of this section, then City shall have the right to reimbursement and indemnity from Consultant for any damages, costs and fees, including attorney's fees, caused by or incurred as a result of Consultant's conduct.
(d) Consultant shall promptly notify City should Consultant, its officers, employees, agents or sub consultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed thereunder. City retains the right, but has no obligation, to represent Consultant or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant.

However, this right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. Consultant shall be compensated for all costs associated with complying with this section.
6 Section 15. Indemnification.
(a) City and its respective elected and appointed boards, officials, officers, agents, employees and volunteers (individually and collectively, "Indemnitees") shall have no liability to Consultant or any other person for, and Consultant shall indemnify, defend, protect and hold harmless Indemnitees from and against, any and all liabilities, claims, actions, causes of action, proceedings, suits, damages, judgments, liens, levies, costs and expenses of whatever nature, including reasonable attorney's fees and disbursements (collectively, "Claims") which Indemnitees may suffer or incur or to which Indemnitees may become subject by reason of or arising out of any injury to or death of any person(s), damage to property, loss of use of property, economic loss or otherwise occurring as a result of or allegedly caused by Consultant's performance of or failure to perform any services under this Agreement or by the negligent or willfully wrongful acts or omissions of Consultant, its agents, officers, directors, subconsultants or employees, committed in performing any of the services under this Agreement.
(b) If any action or proceeding is brought against Indemnitees by reason of any of the matters against which Consultant has agreed to indemnify Indemnitees as provided above, Consultant, upon notice from City, shall defend Indemnitees at Consultant’s expense by counsel acceptable to City, such acceptance not to be unreasonably withheld.

Indemnitees need not have first paid for any of the matters to which Indemnitees are entitled to indemnification in order to be so indemnified. The insurance required to be maintained by Consultant under Section 16 shall ensure Consultant’s obligations under this section, but the limits of such insurance shall not limit the liability of Consultant hereunder. The provisions of this section shall survive the expiration or earlier termination of this Agreement.
(c) The provisions of this section do not apply to Claims occurring as a result of the City's sole negligence or willfully wrongful acts or omissions. (d) City agrees to indemnify Consultant for any such neglect or willfully wrongful acts committed by City or its officers, agents or employees.

Section 16. Insurance. Consultant agrees to obtain and maintain in full force and effect during the term of this Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work provided by Consultant, its agents, representatives or employees in performance of this Agreement. Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VII. All insurance policies shall be subject to approval by City as to form and content.

These requirements are subject to amendment or waiver, if so approved in writing by City Administrator. Consultant agrees to provide City with copies of required policies upon request.

Prior to the beginning of and throughout the duration of the Work, Consultant and its subconsultants shall maintain insurance in conformance with the requirements set forth below. 7 Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth herein, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required.

Any insurance proceeds available to Consultant or its subconsultants in excess of the limits and coverage identified in this Agreement and which is applicable to a given loss, claim or demand, will be equally available to CITY.

Consultant shall provide the following types and amounts of insurance. Without limiting Consultant’s indemnification of CITY, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to CITY:

A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
(1) Insurance Services Office Form Commercial General Liability coverage (Occurrence Form CG 0001).
(2) Insurance Services Office Form No. CA 0001 covering Automobile Liability, including code 1"any auto" and endorsement CA 0025, or equivalent forms subject to written approval of City.
(3) Workers' Compensation insurance as required by the Labor Code of the State of California and Employers' Liability insurance and covering all persons providing services on behalf of the Consultant and all risks to such persons under this Agreement.
(4) Errors and omission liability insurance appropriate to the Consultant's profession.

B. Minimum Limits of Insurance: If required, Consultant shall maintain limits of insurance no less than:
(1) General Liability Insurance: Consultant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage, and a $2,000,000 completed operations aggregate. The policy shall provide or be endorsed to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. This provision shall also apply to any excess/umbrella liability policies. The policy must include contractual liability that has not been amended.

Any endorsement restricting standard ISO “insured contract” language will not be accepted. This insurance and any umbrella or excess liability insurance shall be 8 maintained for a minimum of three years or as long as there is a statutory exposure to completed operations claims, with the City and its officers, officials, employees, and agents continued as additional insured.
(2) Automobile Liability: Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.
(3) Workers' Compensation and Employer's Liability: Consultant shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance (with limits of at least $1,000,000) for Consultant’s employees in accordance with the laws of the State of California, Section 3700 of the Labor Code. In addition, Consultantshall require each subconsultant to similarly maintain Workers’ Compensation Insurance and Employer’s Liability Insurance in accordance with the laws of the State of California, Section 3700 for all of the subconsultant’s employees. Consultant shall submit to CITY.
(4) Errors and Omissions Liability: $1,000,000 per claim as appropriate for the profession.
(5) Umbrella or excess liability insurance (if needed): Consultant shall obtain and maintain an umbrella or excess liability insurance that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
• A drop-down feature requiring the policy to respond in the event that any primary insurance that would otherwise have applied proves to be uncollectable in whole or in part for any reason;
• Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall “follow form” to the underlying primary policies; and
• Insureds under primary policies shall also be insureds under the umbrella or excess policies.

C. Other Provisions: Insurance policies required by this Agreement shall contain the following provisions:
9 (1) Notice of Cancellation: Each insurance policy required by this Agreement shall be endorsed and state the coverage shall not be suspended, voided, canceled by the insurer or other party to this Agreement, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested has been given to City.
(2) Primary/noncontributing: Coverage provided by Consultant shall be primary and any insurance or self-insurance procured or maintained by CITY shall not be required to contribute with it. The limits of insurance required herein may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and non-contributory basis for the benefit of CITY before the CITY’s own insurance or self-insurance shall be called upon to protect it as a named insured. (3) City’s Rights of Enforcement: In the event any policy of insurance required under this Agreement does not comply with these requirements or is canceled and not replaced, CITY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by CITY will be promptly reimbursed by Consultant or CITY will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, CITY may cancel this Agreement.
(4) Waiver of Subrogation: All insurance coverage maintained or procured pursuant to this agreement shall be endorsed to waive subrogation against CITY, its elected or appointed officers, agents, officials, employees and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against CITY, and shall require similar written express waivers.
(5) Enforcement of Contract Provisions (non estoppel): Consultant acknowledges and agrees that any actual or alleged failure on the part of the CITY to inform Consultant of non-compliance with any requirement imposes no additional obligations on the CITY nor does it waive any rights hereunder. (6) Requirements not Limiting: Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the CITY requires and shall be entitled to coverage for the higher limits maintained by the Consultant. Any available 10 insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the CITY.
(7) Prohibition of Undisclosed Coverage Limitations: None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to CITY and approved of in writing.
(8) Separation of Insureds: A severability of interests provision must apply for all additional insureds ensuring that Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the insurer’s limits of liability. The policy(ies) shall not contain any cross-liability exclusions.
(9) Pass through Clause: Consultant agrees to ensure that its subconsultants, subconsultants, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage and endorsements required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with consultants, subconsultants, and others engaged in the project will be submitted to CITY for review. (10) City’s Right to Revise Requirements: The CITY reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant a ninety (90) day advance written notice of such change.

If such change results in substantial additional cost to the Consultant, the CITY and Consultant may renegotiate Consultant’s compensation.
(11) Self-insured Retentions: Any self-insured retentions must be declared to and approved by CITY. CITY reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these specifications unless approved by CITY. (12) Timely Notice of Claims: Consultant shall give CITY prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant’s performance under this Agreement, and that involve or may involve coverage under any of the required liability policies.
(13) Additional Insurance: Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. 11 Section 17. Assignment. The expertise and experience of Consultant are material considerations for this Agreement. City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under the Agreement. In recognition of that interest, Consultant shall not assign or transfer this Agreement or any portion of this Agreement or the performance of any of Consultant's duties or obligations under this Agreement without the prior written consent of the City Council. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement, entitling City to any and all remedies at law or in equity, including summary termination of this Agreement. City acknowledges, however, that Consultant, in the performance of its duties pursuant to this Agreement, may utilize sub consultants.

Section 18. Continuity of Personnel. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services required under this Agreement. Consultant shall notify City of any changes in Consultant's staff assigned to perform the services required under this Agreement, prior to any such performance.

Section 19. Termination of Agreement.
(a) City may terminate this Agreement, with or without cause, at any time by giving thirty (30) days' written notice of termination to Consultant. In the event such notice is given, Consultant shall cease immediately all work in progress. (b) Consultant may terminate this Agreement at any time upon thirty (30) days' written notice of termination to City.
(c) If either Consultant or City fail to perform any material obligation under this Agreement, then, in addition to any other remedies, either Consultant or City may terminate this Agreement immediately upon written notice. (d) Upon termination of this Agreement by either Consultant or City, all property belonging exclusively to City which is in Consultant's possession shall be returned to City. Consultant shall furnish to City a final invoice for work performed and expenses incurred by Consultant, prepared as set forth in Section 4 of this Agreement.

This final invoice shall be reviewed and paid in the same manner as set forth in Section 4 of this Agreement.

Section 20. Default. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement immediately by written notice to Consultant.
12 Section 21. Excusable Delays. Consultant shall not be liable for damages, including liquidated damages, if any, caused by delay in performance or failure to perform due to causes beyond the control of Consultant. Such causes include, but are not limited to, acts of God, acts of the public enemy, and acts of federal, state or local governments, acts of the City, court orders, fires, floods, epidemics, strikes, embargoes, and unusually severe weather. The term and price of this Agreement shall be equitably adjusted for any delays due to such causes.

Section 22. Cooperation by City. All public information, data, reports and maps as are existing and available to City as public records, and which are necessary for carrying out the work as outlined in Exhibit A, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

Section 23. Notices. All notices required or permitted to be given under this Agreement shall be in writing and shall be personally delivered, or sent by telecopier or United States mail, postage prepaid, addressed as follows:

To City: City Administrator
City of Guadalupe
918 Obispo Street
Guadalupe, CA 93434
To Consultant: Filippin Engineering, Inc. (FE)
994 Mill Street, Suite 230
San Luis Obispo, CA 93401
Notice shall be deemed effective on the date personally delivered or transmitted by facsimile or, if mailed, three (3) days after deposit of the same in the custody of the United States Postal Service.

Section 23. Authority to Execute. The person or persons executing this Agreement on behalf of the Consultant represents and warrants that they have the authority to so execute this Agreement and to bind Consultant to the performance of its obligations hereunder.

Section 24. Binding Effect. This Agreement shall be binding upon the heirs, executors, administrators, successors and assigns of the parties.

Section 25. Modification of Agreement. No amendment to or modification of this Agreement shall be valid unless made in writing and approved by the Consultant and by the City Council. The parties agree that this requirement for written modifications cannot be waived and that any attempted waiver shall be void.
13 Section 26. Waiver. Waiver by any party to this Agreement of any term, condition or covenant of this Agreement shall not constitute a waiver of any other term, condition or covenant. Waiver by any party of any breach of the provisions of this Agreement shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this Agreement. Acceptance by City of any work or services by Consultant shall not constitute a waiver of any provisions of this Agreement.

Section 27. Law to Govern; Venue. This Agreement shall be interpreted, construed and governed according to the laws of the State of California. In the event of litigation between the parties, venue in state trial courts shall lie exclusively in the County of Santa Barbara.

In the event of litigation in a U.S. District Court, venue shall lie exclusively in the Central District of California, in Los Angeles.

Section 28. Attorney's Fees, Costs and Expenses. In the event litigation or other proceeding is required to enforce or interpret any provision of this Agreement, the prevailing party in such litigation or other proceeding shall be entitled to any award of reasonable attorney's fees, costs and expenses, in addition to any other relief to which it may be entitled.

Section 29. Entire Agreement. This Agreement, including the attached exhibits, is the entire, complete, final and exclusive expression of the parties with respect to the matters addressed therein and supersedes all other agreements or understandings, whether oral or written, or entered into between Consultant and City prior to the execution of this Agreement.

No statements, representations or other agreements, whether oral or written, made by any party which are not embodied herein shall be valid and binding. No amendment to this Agreement shall be valid and binding unless in writing duly executed by the parties or their authorized representatives.

Section 30. Severability. If a term, condition or covenant of this Agreement is declared or determined by any court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions of this Agreement shall not be affected thereby, and the Agreement shall be read and construed without the invalid, void or unenforceable provision(s).

Section 31. Preparation of Agreement. This Agreement is the product of negotiation and preparation by and among the parties and their respective attorneys. The parties, therefore, expressly acknowledge and agree that this Agreement shall not be deemed prepared or drafted by one party or another, or any party's attorney, and will be construed accordingly.
14 CITY: CONSULTANT:

CITY OF GUADALUPE FILIPPIN ENGINEERING, INC. (FE)
By: ______________________________ By: ________________________________ Ariston D. Julian, Mayor
Title:_______________________________
APPROVED AS TO FORM:
__________________________________
Philip F. Sinco, City Attorney
15 Exhibit A
(Scope of Services)

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PROJECT MANAGEMENT & APPROACH
Effective project outcomes stem from proper scoping, ongoing communication, and regular evaluation. FE recognizes the importance of establishing efficient procedures early in a project to optimize budget and schedule, ensure quality, and manage risks and claims. We will initiate success by conducting a coordination meeting with the City to align team roles, scope, budget, schedule, and goals.

Throughout the project, our PM and team will maintain close coordination with City staff to meet expectations and funding requirements, leveraging clear communication and a structured approach.

FE has developed a Corporate Quality Assurance Plan to document the company’s best business practices, better satisfy the requirements and expectations of our clients, and improve overall management of the company. FE believes the following characteristics indicate the quality of our product deliverables and our services:
▪ Complete – Our deliverables will be accurate and thorough and include all relevant project details. ▪ Consistent – Our project administration, products, and deliverables will be consistent with City standards and requirements and will comply with all applicable guidelines as specified in the Contract Documents ▪ Clear – Correspondence and documentation will be clear and concise.

Successful project management requires strong team leadership, expertise from a wide variety of technical disciplines, proactive problem identification and resolutions, and effective execution and coordination of many work activities. FE is poised to execute these tasks with knowledge, experience, and professionalism. Recognition and understanding of the technicalities, attention to the organization of the details throughout the work, and emphasis on thorough planning/sequencing at the start of and during all project phases are critical aspects of a successful project. These processes not only keep the project on schedule, but also allow for budget forecasting and tracking.

COST CONTROL AND BUDGETING METHODOLOGY
FE ensures cost control through transparent communication with the City regarding current and projected budgets for Construction Management and Inspection services. The PM will track costs weekly and provide monthly reports to the City. If the remaining budget does not align with the remaining work, such as time extensions due to contract changes, the PM will promptly notify the City with a report outlining three options: (1) additional budget, (2) hybrid staffing, or (3) reduced staffing.

The PM will also maintain ongoing communication about FE’s staffing approach, collaborating with the City to adjust strategies as needed to meet scope, budget, and expectations.

PROACTIVE PROBLEM IDENTIFICATION AND RESOLUTION
FE’s approach to handling unanticipated issues is rooted in a partnering philosophy. By fostering this collaborative mindset, all team members (City, designer, contractor, and Construction Management team) feel comfortable addressing issues as soon as they arise.

Proactive problem identification is essential for timely resolution.

Once an issue is identified, the Construction Management team logs it and requests that the stakeholder who identified the issue presents their position, findings, and impacts at the next project progress meeting. During this meeting, appropriate stakeholders are asked for their perspectives. Depending on whether the issue is a straightforward change or escalates to a dispute, the contract will guide the Construction Management team’s actions. FE’s robust knowledge and experience equips us to meet project challenges with timely, project-focused solutions. We understand the importance of not just observing construction but proactively managing it.

CONTROLLING CONSTRUCTION COST & MINIMIZING SCHEDULE IMPACTS FE believes controlling construction costs and minimizing schedule impacts depend on effectively managing (1) claims and change orders and (2) the project schedule. Our staff has extensive experience in critical path schedule evaluation, including for parking lot and transportation projects, which helps mitigate contractor claims for additional contract days due to change orders or delays. FE’s construction-focused approach will provide invaluable support to the City throughout construction of this Project, which includes many different parts with important sequencing.

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COST – CLAIMS & CHANGE ORDER MANAGEMENT
The FE team prioritizes claims avoidance and management through proactive oversight, minimizing claim exposure for the City. By focusing on contract documentation and site reviews, our experienced team anticipates and mitigates potential issues, ensuring effective cost and schedule control. The CM will conduct monthly cost analyses, generate Project Cost Reports, and recommend corrective actions to maintain the approved budget. These reports will track the budget, expenses, commitments, and anticipated costs. A team that comprehends the work, anticipates issues, and effectively mitigates or deters potential claims is the City’s most effective tool in cost management and schedule control. Our team will work with the Contractor to forecast potential issues to come to agreement and avoid claims for extra work and time.

SCHEDULE
Schedule is critical for shorter duration projects like this Transit Hub Project; end dates tend to slip as the bulk of the work is complete. FE believes success in meeting deadlines lies in continuous and thorough schedule evaluation.

Our team’s expertise in critical path analysis and managing long duration projects ensures timely delivery as we key in on the minute details from the onset of the project through project completion, minimizing delays due to lack of oversight or something being forgotten. A deep-dive and thorough analysis of the Baseline Schedule will ensure the Contractor’s proposed sequencing and durations are logical and achievable prior to approval. FE will generate a concept project scheudle during the preconstruction pahse of work (such as the one shown to the right), detailing milestone activites – utiltiy relocations, long lead time items, critical submittals – as well as identifying the critical path tasks. This schedule will be invalaube in analyzing the contractor’s proposed baseline schedule.

While the contractor performs the work, our role is to evaluate baseline and monthly schedules, ensuring critical path activity durations are realistic and achievable. This process continues with every update to ensure a clear and logical critical path and sufficient detail to manage the work effectively. The CM will hold regular meetings to address schedule issues with City staff and perform special schedule analyses as needed, providing recommendations for workarounds. By closely monitoring opportunities to bank City-owned float and identifying changes impacting sequencing, we keep the City informed and avoid costly delays or claims.

SCOPE OF WORK
We have reviewed the available contract documents and understand the construction work to be completed. We are committed to working with the City on this project to implement our solutions-based approach to the project-specific challenges we can predict.

During construction, we will continue to contribute proactive problem identification and an expedited project-focused solution. The end goal being a successful project, closed out on time and on budget.

FE will manage the construction contract in accordance with the Contract Documents, including the City Standards, Caltrans Standards, Caltrans LAPM, Caltrans Construction Manual, and permitting requirements. FE’s comprehensive and refined approach to construction management and inspection ensures the best value by achieving the following objectives:
» Effectively manage the construction of the City’s CIP project » Maintain open communication between consultant staff and City staff during all phases of the project.
» Preserve the integrity of the design and concept of the project. » Manage cost and stay within budget
» Ensure the project is constructed to the highest quality in compliance with Contract Documents.
» Minimize exposure to claims and litigation.
» Maintain excellent documentation through daily reports and photo logs through the use of CM software.

TASK 1 - PRE-CONSTRUCTION SERVICES
We believe pre-construction tasks are of the utmost importance in familiarizing ourselves with all project constraints, including the notation of critical items and unusual conditions. Specifically for this project, FE will ensure the expedited completion of these tasks, in an attempt to identify and resolve any potential issues prior to/during the construction contract bid phase. We will pay particular attention to the base bid items of work. During the preparation of this proposal, we have familiarized ourselves with the contract documents. We will complete the scope items of the RFP and propose to perform the following immediately following a NTP:

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Pre-Construction Phase Scope & Deliverables
▪ Review contract documents and RE pending file, if available ▪ Establish Document Control System
▪ Attend a coordination meeting with the Design Engineer and City staff
▪ Notice to Proceed for the Contractor
▪ Assist in evaluation of bids
▪ Prepare and run preconstruction meeting and distribute meeting minutes ▪ Establish communication procedures
▪ Document the project site - Preconstruction Condition Documentation ▪ Establish Roles and Responsibilities Matrix which include key project personnel (i.e. City staff, Utility Agency staff, etc)
▪ Concept Project Schedule
TASK 2 - CONSTRUCTION PHASE SERVICES
Our team is highly experienced and will always have the best interest of the City and project in mind, advocating for the City and functioning as an extension of City staff. FE will provide professional recommendations to the City on relevant matters relating to the project; however, FE acknowledges that City staff will maintain ultimate project control and will make all final decisions with respect to approvals, rejections, pay items and quantities, change of work, CCOs, right-of-way and other claims, stop work, and other pertinent job functions. Throughout construction, Cole will provide proactive contract administration, detailed record keeping per the LAPM, comprehensive construction inspection to verify compliance with the contract documents, and thorough daily reports utilizing a CM software program which allows real time access to City/Design Engineer staff (either Procore or BridgeDoc). The construction phase services are as provided in the RFP, in addition to and including the following:
» Project team coordination (City, Design Engineer, utilities, community, emergency services) will be led by Cole and all coordination will be documented.
» Review project schedules for conformance with the contract documents and analyze the schedule to mitigate impacts due to weather or change orders.
» Provide submittal and RFI reviews and approvals, through the CM software program, and will coordinate with the Design Engineer team (ECG) for submittals (as necessary) and RFIs.
» Perform change order administration by immediately notifying the City of a potential change, examining the legitimacy of the change in relation to the contract documents, keeping rigorous
documentation of the change, generating all change order documents, and distributing City approved change orders. » Execute claims administration by verifying the validity of the claim, working with the City and Contractor to determine if there is a reasonable solution that eliminates the claim, and if there isn’t, analyzing and providing documentation as established in Caltrans Section 5.
» Payment applications will be thoroughly reviewed against our quantities and agreed to prior to payment recommendation. » Ensure materials testing & special inspections are in accordance with any Project Specific QAP, environmental mitigation and monitoring provides compliance, certified playground inspection is completed by a CPSI, water quality & SWPPP monitoring is completed by our QSP, and verification of Contractor’s survey prior to any work being completed.
» Coordinate with the City’s Building Department/Building Inspector for all inspections required by the Building Permit.

Construction Phase Scope for Resident Engineer
▪ Primary point of contact for all project communication & documentation
▪ Maintain clear & consistent communication with City PM ▪ Draft and negotiate Change Orders & Bulletins
▪ Establish and Maintain Contract Documentation Procedures & Files
▪ Utilization of a web-based platform for document control ▪ Maintain RFI and Submittal Logs, and review and route as necessary, and prepare responses to RFIs and Submittals ▪ Review and Process Progress Pay Estimates
▪ Research and respond to Potential Claims per Caltrans Section 5 ▪ Monitor Buy America requirements, as appropriate
▪ Review all Contractor correspondence and prepare responses, coordinating as necessary
▪ Prepare and submit monthly progress report to City PM including key issues, cost, and schedule status
▪ Review Contractor submitted Quality Control plans
▪ Public outreach and notices
▪ Prepare Cost Request Bulletins and associated backup for negotiation of changes
▪ General Contract Administration
▪ Weekly Statement of Working Days
▪ Project communication with stakeholders
▪ Collaboration with Design Engineer
▪ Assure compliance with plans, specs, and permits
▪ Review Contractor's Baseline Schedule and Monthly Schedule Submittals ▪ Receive and analyze Notices of Potential Claim
▪ Claim avoidance, review, and resolution
▪ Chair pre-con and weekly meetings
▪ Perform final inspection & recommend acceptance
▪ Ensure staking is adequate to control line & grade
▪ Prepare and Submit Progress Invoices in accordance with Chapter 5 of LAPM
▪ Maintain As-Builts (Real-time and always accessible)
▪ Preparation of a project-specific Quality Assurance Plan and maintenance of a Summary Log of Acceptance Testing

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▪ Coordinate with utility companies
▪ Coordinate subconsultants to execute monitoring and testing ▪ Receive and analyze Contractor substitution requests – Subcontractors or materials
Construction Phase Scope for Construction Inspector
▪ Field observation
▪ Photographic documentation
▪ Quality Assurance
▪ Conflict and field issue identification
▪ Daily inspection reports
▪ SWPPP and permit compliance monitoring, RE is QSD/QSP ▪ Line and grade verification
▪ Material and equipment verification
▪ Extra work/CCO diary of work – Force Account tracking ▪ Quantity verification and Monthly Q sheets for progress payments ▪ Punchlist for final inspection
▪ Public relations and notifications
▪ Maintain field record drawings
▪ Safety and Traffic Control
▪ Review bid sheet quantities for accuracy
▪ Coordinate materials testing and environmental monitoring ▪ Coordinate with utility companies
▪ Coordinate closely with Resident Engineer
Construction Phase Scope for Office Engineer/Labor Compliance Officer ▪ Collect Certified Payroll & verify upload to the DIR
▪ Collect, log, and verify upload of SWPPP documentation ▪ Review Construction Inspector daily reports for employee, classification, hours worked and equipment usage
▪ Conduct On-site Interviews
▪ Submit CM staff CPR bi-weekly
▪ Verify Contractor posts specified posters, notices, wage determinations, etc., at the job site
▪ Maintain Apprentice Federal and State Certifications
▪ Monitor Equal Employment Opportunity & non-discrimination provisions ▪ Apply sanctions against Contractor for noncompliance
▪ Compare contractor and sub-contractor force account to CPR ▪ DBE Compliance
▪ Spot-check the payrolls or listings to ensure that, at the least, applicable Davis-Bacon or State prevailing wage rates are paid
▪ Respond to any labor compliance inquiry
Construction Phase Deliverables
▪ Weekly Meeting Minutes
▪ Monthly Progress Reports
▪ Submittal Log & Tracking of Response
▪ RFI Log and Tracking of Response
▪ Shop Drawing/Sample Log and Tracking of Response
▪ CCO Log and Tracking of Response
▪ Independent Cost Evaluation of all PCOs
▪ Weekly Statements of Working Days
▪ Record Drawing Markups
▪ Labor Compliance Log & all CPR records
▪ SWPPP Compliance Log
▪ Daily Inspection Reports and Daily Photographic Records ▪ Quality Assurance Testing Log
▪ Documentation in accordance with LAPM
▪ Bulletin Log and Tracking of Response
▪ Quantity Backup information
TASK 2.1 - LABOR COMPLIANCE (RFP Scope of Work Task 4.4) FE performs labor compliance administration services in accordance with the LAPM and DIR. This check includes verification of upload to the DIR, collection and spot-checking of Contractor & sub-contractor submitted certified payroll reports, and labor compliance interviews. Cheril will perform administration of labor compliance to enforce the contract’s provisions and ensure that all labor compliance requirements are performed and documented in the Project file and will spearhead coordination among the CM team, Contractor, and City staff. She is intimately familiar with LCP Tracker for tracking and submitting certified payroll to the DIR (for internal staff) and reviews contactor certified payroll that has been certified through LCP Tracker. She reviews inspection reports, force account labor, and payroll records for alignment with labor standards and enforces sanctions for noncompliance.

TASK 2.2 – GEOTECHNICAL, MATERIALS TESTING, AND SPECIAL INSPECTION Earth Systems will be responsible for materials testing and inspection for this project, in accordance with the project QAP. Their scope will primarily consist of soils and materials testing, including concrete sampling and testing of structural concrete for the proposed bridges, play structure foundations, and other structural components, periodic concrete sampling for non-structural concrete, as well as soils inspection and testing during backfill, subgrade, and aggregate base placement and compaction. Earth Systems will also provide special inspection of field welding and masonry for bridge installation, during sport court construction and restroom building construction. During paving operations, Earth Systems will perform asphalt sampling and testing. Also included is off-site special inspection for various structures, including play structures, light poles, and prefabricated bridges. Their scope will also include associated laboratory testing and report preparation. The testing will be performed in accordance with the project specifications.

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TASK 2.4 – STORMWATER MONITORING
Cole is a Qualified SWPPP Practitioner/Developer (QSP/QSD) and will monitor and oversee compliance with the Construction General Permit and project specific SWPPP. His tasks will include review and updates to the approved SWPPP, SWPPP training for project personnel, weather tracking, weekly and quarterly BMP inspections, annual report review and submittal, Notice of Termination review and submittal, and record keeping. FE will also review Rain Event Action Plans, confirm that pre-, during-, and post-rain event inspections are conducted, maintain photographic records, and verify stormwater sampling (pH and turbidity) during qualifying rain events are in compliance. We will work with the construction Contractor, as necessary, to ensure that the discharges from the project site remain below the Numeric Action Levels (NALs).

TASK 3 - POST-CONSTRUCTION SERVICES
Equally important to starting the project is closing out the project and handing over a complete set of project records to the City that is of the highest quality. Throughout construction, our team updates the plans with “as-built” notes and maintains a running punchlist of all work that is not in compliance with the contract documents. We will ensure that the contractor is well aware of these deficiencies and that they must be corrected prior to the end of contract working days. We will re-inspect this work when completed and do a final walkthrough with the City, as well as before the final retention payment is made. In accordance with the RFP, we propose to perform the following within 4 weeks of project completion:

Postconstruction Phase Scope & Deliverables
▪ Compile record drawing information (redlines)
▪ Make recommendation for final payment and acceptance
▪ Notice of Completion
▪ Statement of Final Quantities and/or Final Balancing Change Order
▪ Compile outstanding claim information for closeout
▪ Electronic Copy (Hard Copy if requested) of all Project Files per the LAPM’s Project Record Filing System
▪ O&M manuals
▪ Post-Construction meeting and minutes
16 Exhibit B
(Compensation)

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D. FEE SUMMARY
FE understands this work will be procured under a Task Order for the recently awarded On-Call Inspection and Construction Management Services contract, which includes approved labor rates for all FE staff. These same rates will be utilized for this project, ensuring consistency, transparency, and compliance with the City’s procurement terms. FE’s estimated fee, based on 100 Working Days is shown in the table below:

We welcome the opportunity to fine tune our assumptions so that our fee is in line with the City’s expectations. A detailed fee matrix is provided in Appendix A, outlining FE’s proposed staff, estimated hours, and total anticipated effort by Task.

We have also included a schedule-based level of effort per month to show our estimate of hours across the project duration.

Task Description Estimated Fee
1 Pre-Construction $8,064
2 Construction $200,978
3 Post-Construction $9,264
Total $218,306
Earth Systems Sub-Total
Paul Henderson
PM
Cole Hardin, P.E.

CM & Inspection
Cole Hardin, P.E.

CM & Inspection
(OT)
Mark Missamore
Backup Inspector
Cheril
Magallanes
Office Engineer
Expenses FE Total Construction QA
Subconsultant
Total FE Markup
Date: 10/10/2025 $ 252.00 $ 205.00 $ 307.50 $ 189.00 $ 142.00 10% 1 Pre-Construction 8 16 4 $ 5,864 $ 2,000 2,000$ 200.00$ 8,064$ 2 Construction 40 800 0 40 $ 179,760 19,289$ 19,289$ 1,928.90$ 200,978$ 3 Post-Construction 4 24 8 $ 7,064 2,000$ 2,000$ 200.00$ 9,264$ PROJECT TOTAL 52 840 0 0 52 -$ 192,688$ 23,289$ 23,289$ 2,329$ 218,306$ Notes:
123
The hours provided above are an estimate of effort required for the scope included in FE's proposal.

Construction Inspection services based on 100 Working Days (20 Weeks).Overtime for FE's Construction Inspector is not included, any overtime will be pre-authorized by the City in writing.

Client: City of Guadalupe Filippin EngineeringProject: GUADALUPE TRANSIT HUB PROJECT Total CMIT Services

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Agenda Item No. 6G

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025

_______________________________ _________________________________ Prepared by: Approved by:

Philip F. Sinco, City Attorney Todd Bodem, City Administrator SUBJECT: Approval of need for continuing emergency regarding Supervisory Control and Data Acquisition (SCADA) system.

RECOMMENDATION:

That the City Council review the need to continue the emergency related to the partial failure of the City of Guadalupe’s Supervisory Control and Data Acquisition (SCADA) system approved by the City Council when it adopted Resolution No. 2025-53, and by motion and at least a 4/5 vote, approve the continuation of the existence of a public facilities emergency pursuant to Guadalupe Municipal Code section 4.04.030.F. and California Public Contracts Code section 22035.

BACKGROUND:

The City Council adopted Resolution No. 2025-53 at its meeting held on September 23, 2025. This resolution found that the partial failure of the City’s SCADA system constituted an emergency pursuant to City of Guadalupe Municipal Code Section 4.05.030.F. and California Public Contract Code Section 22035, which sections allow the City to proceed at once to replace or repair any public facility without adopting plans, specifications, strain sheets or working details, or giving notice for bids to let contracts, and pursuant to California Public Contract Code Section 22050(a)(2), that the emergency did not permit a delay resulting from a competitive solicitation for bids, and that the action is necessary to respond to the emergency.

The City Council approved the need for the continuance of the emergency at its meeting on October 14, 2025.

DISCUSSION:

Pursuant to California Public Contracts Code section 22050(c)(3), the City Council is required to review the emergency action at its next regularly scheduled meeting after finding that an emergency exists, and also, at every regularly scheduled meeting thereafter until the action is terminated, to determine, by a four-fifths vote, that there is a need to continue the action.

Staff believes that the emergency still exists since the SCADA system could experience a complete failure at any time. Since the Council’s last meeting of October 14, 2025, the agreement between the City and Nviro, the contractor selected by staff to perform the necessary work on the SCADA system, has been Philip F. Sinco

Page 2 of 2 ends

entered into and the work has commenced. Nevertheless, there is still a continuing emergency situation, and therefore, staff recommends that the Council approve the continuation of the existence of a public facilities emergency pursuant to Guadalupe Municipal Code section 4.04.030.F. and California Public Contracts Code section 22035 by a 4/5ths vote.

FISCAL IMPACT:

There is no additional costs related to the requested action to continue the need for the emergency proclamation.

The total cost of the SCADA project is estimated at $209,779. Funding is available through existing Enterprise Fund reserves, and potential CIP fall out funds. This project will not impact the City’s General Fund.

Long-term savings from reduced labor, compliance efficiencies, and extended equipment life are expected to offset the investment over time.

ATTACHMENTS:

None.

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART I: CRIMES

TYPE OF CRIMES

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED 187 PC HOMICIDE 00000000
261 PC RAPE 00223322
211 PC ROBEBRRY 00002222
242/245 PC ASSAULT 1 1 1 1 21 19 33 31
459 PC BURGLARY 10006392
484/487 PC THEFT 5 0 1 0 24 2 19 4
10851 VC VEH THEFT 00009331
451 PC ARSON 00000000
TOTAL 7 1 4 3 65 32 68 42
PART II: REPORTED CRIMES

REQUEST FOR SERVICE

TOTAL REPORTS TAKEN

TOTAL REQUEST FOR SERVICE

TOTAL ACTIVITY FOR THE MONTH

DOMESTIC VIOLENCE REPORT

TOTAL PROPERTY STOLEN

TOTAL PROPERTY RECOVERED
PART III: ARREST SUMMARY

OFFENCES

ADULTS JUVENILES ADULTS JUVENILES ADULTS JUVENILES ADULTS JUNENILES FELONY 4 0 3 0 31 4 33 4
MISDEMINOR 3 0 8 0 46 1 76 0
TOTAL 7 0 11 0 77 5 109 4
23152(a&b) VC ARREST

WARRANT ARREST
11 9
1 1
2 0
17 8
NOTE: DUI AND WARRANT DATA ARE INCLUDED IN ABOVE ARREST TOTALS MONTH OF SEPTEMBER 2025

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 87 37 473 577
276 209 2277 1930
363 246 2750 2507
0 1 10 18
$3,059.00 $19.00 $16,639.00 $22,622.00
$0.00 $0.00 $0.00 $0.00
Agenda Item No. 8B

GUADALUPE POLICE DEPARTMENT

MONTHLY ADMINISTRATIVE OPERATIONAL DATA SUMMARY
PART IV: NARCOTIC ACTIVITY

TYPE OF NARCOTICS

REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED REPORTED CLEARED HEROIN 00000000
COCAINE 00000000
METHAMPHETAMINE 11001122
MARIJUANA 00110011
PARAPHERNALIA 00001122
TOTAL 11112255
PART V: SPECIAL DATA

OFFICER ASSULTED

INJURY ON DUTY
ADDITIONAL INFORMATION:

STAFFING:                               1 POLICE CHIEF FILLED 1 POLICE LIEUTENANT FILLED
2 POLICE SERGEANTS 1 UNFILLED POSITION
2 AIRPORT POLICE OFFICER FILLED
10 POLICE OFFICERS 4 UNFILLED POSITIONS
3 OFFICE STAFF PERSONNEL 2 FULL TIME FILLED/1 TEMPORARY POSITION FILLED 5 RESERVE POLICE OFFICERS 5 UNFILLED POSITIONS
1 COMMUNITY SERVICE TECHNICIAN FULL TIME POSITION UNFILLED 1 EVIDENCE TECHNIAN 1 UNFILLED POSITION
2 POLICE VOLUNTEERS UNFILLED
COMMENTS:

MONTH OF SEPTEMBER 2025

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE

THIS MONTH THIS MONTH LAST YEAR THIS YEAR TO DATE LAST YEAR TO DATE 0001
0000
Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CAPTAIN PATRICK SCHMITZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
September 1, 2025 – September 30, 2025
DATE: 10/05/2025
CALLS FOR SERVICE September 2025
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2025-2026)
Year to date
(2024-2025)
Medical 31 34 89 103
Structure Fire 1 0 1 2
Cooking Fire 0 0 0 0
Trash or Rubbish Fire 0 0 1 2
Vehicle Fire 0 1 1 2
Grass/Vegetation Fire 1 2 3 4
Other Fire 0 0 0 1
Motor Vehicle Accidents with Injuries 2 2 7 4
Motor Vehicle Accidents No Injuries 0 1 3 3
Motor Vehicle/Pedestrian Accident 1 0 1 0
Hazardous Materials Spill/Release 0 1 1 2
Hazardous Condition Other 4 0 6 4
Water Problem/Leak 1 1 3 2
Animal Problem 0 0 0 0
Search / Rescue 0 1 1 0
Public Assistance 1 2 4 7
Police Matter/Assistance 1 0 2 3
Illegal Burn 0 1 1 1
Smoke/CO Detector Activation 3 3 8 9
Dispatch and Canceled En-route 6 4 12 10
False Alarm 5 2 10 5
TOTAL 57 55 154 164
Additional Information
STAFFING: 1 Public Safety Director (Police/Fire Chief)
3 Fire Captains
2 Fire Engineers (1 Vacant Position)
1 Firefighter
0 Paid-Call Firefighters (6 Vacant Positions)
Agenda Item No. 8C
Rev: 12/01/2022

GUADALUPE FIRE DEPARTMENT
Special Assignments / Events / Coverage:
- Food Distribution (09/04)
- Garnet Fire Deployment (09/07 – 09/14)
- Central Coast Cycling (09/11)
- Rally for Kids event (09/13)
- Fiestas Patrias Parade/Event (09/14)
CODE COMPLIANCE CASES September 2025
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2025-2026)
Year to date
(2024-2025)
Business License (GMC 5.04.110) 1 0 1 0
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A, E)) 0 0 0 0 Fowl, Livestock, and Wild Animals (GMC 6.04.210) 1 0 1 0 Residential Solid Waste Collection (GMC 8.08.070) 0 0 0 0 Litter Accumulation (GMC 8.12.020) 4 0 8 12
Burning Garbage Prohibited (GMC 8.12.150) 0 0 0 0
Abatement of Weeds and Rubbish (GMC 8.16.010) 7 5 17 50 Discharge of Illegal Fireworks (GMC 8.24.020) 0 0 0 0
Unlawful Property Nuisance (GMC 8.50.070) 1 0 2 2
Graffiti Abatement (GMC 9.07.060) 1 4 7 2
Parking of Large Vehicles / Trailers (GMC 10.24.190) 0 0 0 0 Abandoned Vehicles (GMC 10.36.010) 1 0 2 2
Portable/fixed basketball goals (GMC 10.48.050) 0 0 0 0 Address Number (GMC 15.08.020 (505.1)) 16 18 48 15
Illegal Garage Conversion 0 0 0 1
Wall, Fence, or Hedge Requirements (GMC 18.52.121) 0 0 0 2 Damage Fence (GMC 18.52.125) 0 0 0 0
Trailers / Mobile Homes as Living Space (GMC 18.56.030) 0 0 0 0 Parking on Front Yard Setback (GMC 18.60.040) 3 0 10 10 Landscape Maintenance Required (GMC 18.64.120) 1 0 2 3
Working Without Permits (GMC15.04.020) 1 0 1 1
Complaints (No Violation Found) 0 0 0 0
Apartment Inspections 0 0 0 85
Yearly Business Inspections 0 2 9 21
Other 0 0 0 1
TOTAL 37 29 108 207
Complaints Received 1 1 3 2
Miscellaneous This
Month
Last
Month
Year to Date
(2025-2026)
Year to date
(2024-2025)
Visitors 23 18 70 57
Public Relations 4 2 12 6
School Station Visits 0 0 2 3

GUADALUPE CODE COMPLIANCE
TO: PUBLIC SAFETY DIRECTOR, MICHAEL CASH
FROM: CODE COMPLIANCE OFFICER, JOSUE MERAZ
SUBJECT: MONTHLY SUMMARY OF CODE ENFORCEMENT CASES
SEPTEMBER 1, 2025 – SEPTEMBER 30, 2025
DATE: 8/01/2025

CODE ENFORCEMENT CASES
INCIDENT TYPE This
Month
Last
Month
Year to Date
(2020-2021)
Parking Prohibited Zoning Clearance Required
(GMC 18.60.040) (D)
5 0 8
Animal Nuisance (Odor, Noise) (GMC 6.04.100 (A,E)) 1 0 6 Fowl, Livestock and Wild Animals (GMC 6.04.210) 1 0 3
Litter Accumulation (GMC 8.12.020) 45 3 55
Abatement of Weeds and Rubbish (GMC 8.16.010) 49 1 61
Unsafe Buildings-Collecting Rent for (GMC 8.40.030) 0 0 1 Unlawful Property Nuisance (GMC 8.50.070) 16 2 26
Graffiti Abatement (GMC 9.07.060) 0 1 8
Abandoned Vehicles/ Vehicle Covers (GMC 10.36.010) 19 1 26 Vacant Commercial Property Registration (GMC 8.80) 0 0 10 Parking of large vehicles/trailers (GMC 10.24.190) 2 0 2 Wall,Fence,or Hedge Requirements (GMC 18.52.121) 9 0 11 Working Without Permits (GMC15.04.020) 0 0 4
Address Number (GMC 15.08.020 (505.1)) 3 2 5
Basketball goals prohibited (GMC 10.48.050) 6 0 6
Damage Fence (GMC 18.52.125) 0 0 0
Parking on Front Yard Setback (GMC 18.60.035) 0 0 0
Trailers/Mobile homes as living space (GMC 18.56.030) 0 1 4 Prohibition of illicit discharges (GMC 13.24.050) 0 0 2 Landscape Maintenance Required (GMC 18.64.120) 4 4 12
Discharge of illegal fireworks (GMC 8.24.020) 0 0 16
72hr Parking 2 0 8
Code 60 Citations 0 0 0
TOTAL 162 15 97
Complaints Received 8 4 48
Miscellaneous This
Month
Last
Month
Year to Date
(2020-2021)
Visitors 0 0 0
Public Relations (Food distribution, Covid Vaccination) 1 1 9 School Visits () 0 0 0
Agenda Item No. 8D

RECRUITMENT

ADMINISTRATION
City Administrator
Recruitment for the City Administrator position has officially opened. Applications are currently being reviewed, and initial candidate screenings are in progress.

PUBLIC SAFETY
Airport Police Officer
A candidate for the Airport Police Officer position is currently progressing through the background investigation phase.

Fire Captain
With the recent resignation, the Fire Captain position has been posted with initial application review taking place.

PARKS AND RECREATION
Building Attendant
Interviews for the Building Attendant position were temporarily paused to accommodate scheduling conflicts and will resume this week. The department anticipates completing the selection process by the end of the month.

PUBLIC WORKS
Wastewater Operator II
Recruitment for the Wastewater Operator II position remains underway. Applications have been received, and candidate screening is in process. We are in the process of scheduling interviews this week.

Water Maintenance Operator I
Recruitment has reopened effective October 16th for this role and applications are currently being screened.

HUMAN RESOURCES MONTHLY REPORT
September 2025
Agenda Item No. 9A

BENEFITS
Employee Benefits / Open Enrollment
A Health and Wellness Fair is scheduled to take place in November. The event will feature benefit plan vendors, educational presentations, and on-site assistance to help employees make informed open-enrollment decisions. The exact date will be announced pending vendor confirmation and distribution of marketing materials.

This event supports the City’s ongoing commitment to employee health, wellness, and benefit awareness.

WORKERS’ COMPENSATION
During this reporting period:
• One long-term case has been finalized.
• One additional long-term claim remains active and are being managed in coordination with the City’s third-party administrator.
• One employee remains on modified duty, and the City continues to accommodate the work restrictions successfully.

Human Resources continues to monitor all open cases closely to ensure timely treatment, recovery, and compliance with reporting requirements.

TRAINING & DEVELOPMENT
Driver Safety Training
HR has partnered with Public Works to coordinate the rollout of a new Driver Safety Training Program/Process for all employees who operate City vehicles or drive on official City business.

A formal policy will accompany the training to standardize the process, document completion records, and establish accountability.

Mandatory Anti-Harassment Training
In compliance with California Government Code §12950.1, mandatory anti-harassment training has been scheduled for December 6th. This session is required for all employees who are new to the City this year or who were unable to attend the previous training cycle. The training underscores the City’s ongoing commitment to maintaining a safe, respectful, and inclusive workplace free from discrimination and harassment.

RECREATION AND PARKS MONTHLY REPORT
For September 2025
Summary of Rentals/Usage for City Facilities & Parks

FACILITY THIS MONTH THIS
MONTH

LAST YEAR
THIS YEARTO-DATE
(FY 23/24)
LAST YEARTO-DATE
(FY 22/23)
Auditorium/Gym 27 18 609 384
O’Connell Park 3 3 173 205
LeRoy Park 13 2 113 92
Senior Center 1 6 0 165
Veterans Memorial Plaza 0 1 6 14
Council Chambers 4 10 214 10
Las Mujeres Park 0 0 0 0
Veterans Hall 2 6 117 118
Recreation & Parks
918 Obispo Street
P.O. Box 908
Guadalupe, CA 93434
Ph: 805.356.3906
Fax: 805.343.5512
Email: [email protected]
Agenda Item No. 10A
Recreation & Parks Commission Meeting Minutes

CITY OF GUADALUPE

REGULAR MEETING OF THE RECREATION AND PARKS COMMISSSION TUESDAY, September 30, 2025
Call to Order: Recreation Commission Chair- Joe Harris called the meeting to order at 6:00 p.m.

1. Roll Call: Recreation Manager, Arnulfo Navarro, noted the Commissioner attendance as follows:

Commission Chair: Joseph Harris- Present
Commissioner: Enrique Ortiz- Present
Commissioner: Emily Dreiling- Present
Commissioner: Michael Jimenez- Present
Commissioner: Vacant

2. Pledge of Allegiance
Commissioner Chair Joe Harris was recognized and led the Commission in the pledge of allegiance.

3. Community Participation Forum
No participation.

4. Consent Calendar
A. This was a special meeting called to suffice for our September meeting.

Regular Business

5. Future Activities
The month of October will feature a community hike(10/4), a community ofrenda(10/15 - 11/2), A movie night(10/17), and Guadoween(10/31) with additional contests during the event.

6. Commission Requests, Comments, and Meeting Reports
During our meeting the topic of our park conditions was brought up. We discussed the future of specifically Jack O’Connell park and the condition of its current sports fields.

Between the football/soccer, the basketball court, and the baseball diamond all three of the sports fields are in desperate need of renewal. We hope to seek grant funding for repairs and rebuilding of our sports fields as our recreation sports look to increase. Providing adequate playing conditions is a priority of our department moving forward. The commission board is also willing to provide a letter of support to help secure potential funding for this project.

This was a special meeting in place of September’s meeting. October’s meeting is canceled.

7. Adjournment
Commissioner Jimenez initiated to adjourn and commissioner Ortiz 2nd.

Upcoming Programs & Events

Respectfully,
Arnulfo Navarro III
Recreation Services Manager
Agenda Item No. 11

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
____________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Appointment to Fill a Vacancy on the Recreation and Parks Commission RECOMMENDATION:

It is recommended that the City Council appoint one of the three interested applicants to the Recreation and Parks Commission to fill the current vacancy. The selected individual will serve a four-year term beginning October 30, 2025, and ending October 29, 2029.

BACKGROUND:

A vacancy has now arisen due to the resignation of Commissioner Arnulfo Navarro III, who was serving a term set to expire on October 29, 2025. This vacancy must be filled to maintain the full composition of the Commission.

DISCUSSION:

Three individuals have expressed interest in filling the vacant seat:
• Sudha Russell
• Mike Rochlin
• Richard Akowuah
Letters of interest from each applicant are attached for the Council’s review. These documents outline the candidates’ qualifications and commitment to serving the community.

ATTACHMENTS:

1. Letters of Interest
Todd Bodem
From:

Sent:

To:

Subject:

Good MorningTodd,
Richard Akowuah
Thursday, August 28, 2025 10:48 AM
Todd Bodem
Status
My name is Richard Akowuah and I was wondering my status with the parks and recreation cemminisher position that I wrote my letter of intent. Can you please let me know if you find someone for that position.

I'm currently still interested in that particular position. Thank you ! Sent from Yahoo Mail for iPhone
1 ATTACHMENT 1

Todd Bodem
From:

Sent:

To:

Subject:
twelvebar mike.r
Monday, September 29, 2025 12:52 PM
Todd Bodem; Sylvia Estrada
Commission
This is a letter of interest in the Parks and Rec Commission position. Please send appropriate information.

Mike Rochlin
1 Todd Bodem
From:

Sent:

To:

Subject:

Dear Managers,
Sudha Russell
Tuesday, October 7, 2025 5:59 PM
[email protected]; Sylvia Estrada
Recreation & Parks Commissioner.

I am very interested in becoming a Recreation & Parks CommissionerforthecityofGuadalupe. I am free on Tuesdays and would love to be active in my community.

Best Regards,
Sue
Sudha Russell, MD
1 Agenda Item No. 12

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
____________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Appointment of Interim City Administrator
RECOMMENDATION:

Adopt Resolution No. 2025-63, approving the appointment of Public Works Director, David Trujillo, as Interim City Administrator effective December 1, 2025, and authorizing temporary compensation commensurate with the responsibilities of the role.

BACKGROUND AND DISCUSSION:

Pursuant to Section 2.04.050 of the Guadalupe Municipal Code, the City Administrator is appointed by and serves at the pleasure of the City Council. On October 1, 2025, Todd Bodem submitted his formal notice to the Council of his intention to step down from the position of City Administrator, with his final day of service being November 30, 2025.

To ensure continuity in City operations and leadership during the recruitment and appointment process for a permanent City Administrator, it is both prudent and necessary to designate an Interim City Administrator.

Bodem recommends that Trujillo, the City's current Public Works Director, be appointed to this role beginning December 1, 2025. Mr. Trujillo has demonstrated strong leadership, a deep understanding of city operations, and a commitment to public service that uniquely positions him to succeed in this interim capacity.

In recognition of the additional responsibilities associated with this role, staff is recommending a temporary salary adjustment. Mr. Trujillo would receive an annualized salary of $160,000, or $76.92 per hour, for the duration of his service as Acting City Administrator. This compensation is in alignment with comparable interim leadership assignments and is subject to all applicable payroll and benefit obligations.

The Acting City Administrator shall exercise all powers and perform all duties of the City Administrator in accordance with Section 2.04.090.

This interim appointment will remain in effect until such time as a permanent City Administrator is appointed or the City Council takes further action. Trujillo will serve at the pleasure of the Council and can be removed for any reason with or without notice.

FISCAL IMPACT
The temporary compensation adjustment will result in decreased personnel costs, which will be absorbed within the existing salary savings created by the vacancy in the City Administrator position. No additional budget appropriations are required at this time.

ATTACHMENTS:

1. Resolution 2025-63

Page 1 of 2 ends

RESOLUTION NO. 2025-63

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, APPROVING THE

APPOINTMENT OF AN INTERIM CITY ADMINISTRATOR AND AUTHORIZING TEMPORARY

COMPENSATION
WHEREAS, pursuant to Section 2.04.050 of the Guadalupe Municipal Code, the City Administrator is appointed by and serves at the pleasure of the City Council; and WHEREAS, the current City Administrator has submitted notice that his final day of employment will be November 30, 2025; and
WHEREAS, the City Administrator has recommended that the City’s Public Works Director, David Trujillo, be appointed to serve as Interim City Administrator effective December 1, 2025; and WHEREAS, the City Council desires to ensure continued leadership and operational continuity during the recruitment of a permanent City Administrator; and
WHEREAS, the City Council further desires to authorize temporary compensation for the Interim City Administrator’s temporary appointment commensurate with the added responsibilities during this interim period.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Guadalupe that the City Council does hereby direct the following:

SECTION 1. Approval of Interim Appointment
The City Council hereby approves the appointment of David Trujillo, currently serving as the Public Works Director, to serve as interim City Administrator effective December 1, 2025, until such time as a permanent City Administrator is appointed or the Council takes further action. Trujillo will serve at the pleasure of the Council and can be removed for any reason with or without notice.

SECTION 2. Compensation Adjustment
The Acting City Administrator shall receive temporary additional compensation of $160,000 annually or $76.92 per hour, effective during the period of acting service, subject to all applicable payroll, benefits, and reporting obligations.

SECTION 3. Authority and Limitations
The Acting City Administrator shall exercise all powers and perform all duties of the City Administrator in accordance with Section 2.04.090.

SECTION 4. Effective Date
This Resolution shall become effective immediately upon adoption.

SECTION 5. The City Clerk is hereby authorized to make minor changes herein to address clerical errors, so long as substantial conformance of the intent of this document is maintained. In doing so, the City Clerk shall consult with the City Administrator and City Attorney concerning any changes deemed necessary.

ATTACHMENT 1

Page 2 of 2 ends

PASSED AND ADOPTED at a regular meeting on the 28th day of October 2025, by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-63 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
____________________________________ ______________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED AS TO FORM:
_____________________________________
Philip F. Sinco, City Attorney
Agenda Item No. 13

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
____________________________________
Prepared by:

Todd Bodem, City Administrator
SUBJECT: Resolution Implementing Government Code Section 21221(h) Regarding the Appointment of Annette Munoz as Interim Finance Director RECOMMENDATION:

Staff recommends that the City Council adopt Resolution No. 2025-64, appointing Annette Munoz as Interim Finance Director pursuant to Government Code Section 21221(h) of the Public Employees’ Retirement Law.

BACKGROUND:

Under Government Code Section 21221(h), a CalPERS retired annuitant may be appointed to a vacant position during the recruitment for a permanent replacement, provided that:
• The appointment is temporary and of limited duration; • The appointee does not exceed 960 hours worked in any fiscal year; • The appointee is not reinstated into CalPERS and does not receive any retirement-related incentives;
• Compensation falls within the established salary range for the position.

The City of Guadalupe is currently conducting recruitment for a permanent Finance Director. The position is vacant, and continued leadership is needed to maintain essential financial operations and oversight.

DISCUSSION:

To address the immediate need for leadership within the Finance Department, staff proposes the appointment of Annette Munoz as Interim Finance Director, effective October 28, 2025. Ms. Munoz is a retired Finance Manager and a CalPERS annuitant with the necessary qualifications, experience, and expertise to fulfill the responsibilities of the position during the interim period.

Ms. Munoz’s appointment meets all CalPERS and Government Code requirements:
• She will not exceed the 960-hour limit during the fiscal year; • She will not receive any benefits, incentives, or compensation in lieu of benefits; • She will be compensated at an hourly rate of $70.71, which falls within the established range for the Finance Director position.
• This appointment is temporary and will conclude upon the hiring of a permanent Finance Director or at an earlier date if determined by the City.

FISCAL IMPACT:

Compensation for Ms. Munoz will be funded through the salary savings resulting from the vacancy in the Finance Director position. No additional fiscal impact is anticipated beyond the existing budgeted salary range.

ALTERNATIVES:
• Do not appoint an interim Finance Director and continue operations without designated departmental leadership.
• Appoint an alternative candidate as Interim Finance Director. • Contract with an outside firm for interim services.

ATTACHMENTS:

1. Resolution No. 2025-64
RESOLUTION NO. 2025-64

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, IMPLEMENTING GOVERNMENT CODE SECTION 21221(h) REGARDING THE EMPLOYMENT OF

ANNETTE MUNOZ AS INTERIM FINANCE DIRECTOR
WHEREAS, Government Code Section 21221(h) of the Public Employees’ Retirement Law permits the governing body of a public agency to appoint a CalPERS retired annuitant to a vacant position during the recruitment for a permanent appointment to a position of limited duration and requires that such appointment not exceed 960 hours in a fiscal year and not require reinstatement from retirement or result in loss of retirement benefits; and WHEREAS, the City of Guadalupe is actively recruiting for the permanent position of Finance Director and, in the interim, requires the services of a qualified individual to ensure continued leadership and management of the Finance Department; and WHEREAS, the City requires the services of an Interim Finance Director to ensure the continued effective and efficient operation of the Finance Department; and WHEREAS, the City Council desires to appoint Annette Munoz, a retired annuitant, to serve as Interim Finance Director under the provisions of Government Code Section 21221(h), effective October 28, 2025; and
WHEREAS, the City Council finds that Ms. Munoz has the requisite specialized skills, experience, and knowledge to perform the duties of Interim Finance Director during the recruitment process for a permanent appointment; and
WHEREAS, Ms. Munoz is a retired Finance Manager and CalPERS annuitant, and the City certifies that she has not and will not receive a Golden Handshake or any other retirement-related incentive; and
WHEREAS, Ms. Munoz's appointment will be limited to no more than 960 hours during the fiscal year and will terminate upon the appointment of a permanent Finance Director or earlier if determined by the City; and
WHEREAS, the compensation paid to Ms. Munoz will be within the established salary range for the Finance Director position and in compliance with CalPERS guidelines; and WHEREAS, the maximum monthly base salary for the Finance Director position is $12,256.00, with an hourly equivalent of $70.71; the minimum monthly base salary is $9,145.47, with an hourly equivalent of $52.76; and
WHEREAS, the City will compensate Ms. Munoz at an hourly rate of $70.71, and she shall not receive any additional benefits, incentives, or compensation in lieu of benefits.

ATTACHMENT 1
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1. The City Council hereby appoints Annette Munoz as Interim Finance Director pursuant to Government Code Section 21221(h), effective October 28, 2025, and confirms that her appointment complies with all provisions of that section, including but not limited to the 960-hour fiscal year limit, the prohibition on additional benefits or incentives, and the temporary nature of the appointment during recruitment for a permanent employee.

SECTION 2. The City Clerk is directed to transmit a copy of this resolution to the California Public Employees’ Retirement System (CalPERS) Employer Account Management Division as required.

SECTION 3. The City Clerk is authorized to make minor, non-substantive changes to this resolution to correct typographical or clerical errors, with the concurrence of the City Administrator and City Attorney, so long as the substance of the resolution remains unchanged.

PASSED AND ADOPTED at a regular meeting on the 28th day of October 2025 by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-64 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
________________________________ _____________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED TO FORM:
_______________________________
Philip F. Sinco, City Attorney

Page 1 of 2 ends

Agenda Item No. 14

REPORT TO THE CITY COUNCIL OF THE CITY OF GUADALUPE
Agenda of October 28, 2025
_____________________________________ _________________________________ Prepared by: Approved by:

Sylvia Estrada, HR Manager Todd Bodem, City Administrator SUBJECT: Adoption of Executive Salary Schedule
RECOMMENDATION:

That the City Council adopt Resolution No. 2025-65 approving Executive Salary Schedules for all unrepresented management and executive positions, for the years 2019 through 2026, in compliance with the requirements of the California Public Employees’ Retirement System’s (CalPERS) rules and statutes.

DISCUSSION:

The City of Guadalupe is required by CalPERS to maintain and publicly adopt a Salary Schedule for all employee classifications, including unrepresented executive positions. The schedule must be approved by the City Council at a public meeting and must identify:
• Each position title;
• The corresponding pay range or salary rate; and
• The effective date of the schedule.

This action ensures compliance with Government Code § 20636 and California Code of Regulations, Title 2, § 570.5, which specify that only compensation identified on a publicly adopted and posted salary schedule is considered reportable to CalPERS.

The proposed Executive Salary Schedule includes the following classifications:
• City Administrator
• Director of Public Safety
• Police Lieutenant
• Public Works Director
• Finance Director
• Human Resources Manager
• Recreation Services Manager
• Associate Planner
Sylvia Estrada

Page 2 of 2 ends

Adoption of the Executive Salary Schedule will:

1. Ensure transparency and compliance with CalPERS reporting requirements;

2. Provide an accurate and current record of executive compensation approved by Council; and

3. Align the City’s compensation documentation with current practice and recent MOU updates for other employee groups (SEIU, POA, and IAFF).

No new positions or salary increases beyond those already authorized by Council are proposed with this action.

FISCAL IMPACT
There is no additional fiscal impact associated with this action beyond what has already been approved in the adopted through the FY 25/26 Budget.

ATTACHMENTS

1. Resolution No. 2025-65 Approving the Executive Salary Schedule

2. Exhibit A – Executive Salary Schedules 2019-2026
RESOLUTION NO. 2025-65

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUADALUPE, CALIFORNIA, APPROVING

THE EXECUTIVE SALARY SCHEDULE FOR UNREPRESENTED MANAGEMENT POSITIONS WHEREAS, the City of Guadalupe participates in the California Public Employees’ Retirement System (CalPERS) and is required under California Code of Regulations, Title 2, Section 570.5 and Government Code section 20636 to maintain a publicly available pay schedule adopted by its governing body; and
WHEREAS, CalPERS requires that all pay schedules be approved and adopted by the City Council at a public meeting and identify each position title, pay range, and effective date; and WHEREAS, the City Council has reviewed the proposed Executive Salary Schedule for unrepresented management positions, including but not limited to:

City Administrator, Director of Public Safety, Police Lieutenant, Public Works Director, Finance Director, Human Resources Manager, Associate Planner, Recreation Services Manager; and WHEREAS, this action ensures that all executive compensation is clearly documented, transparent, and compliant with CalPERS and State law requirements; and WHEREAS, the salary ranges reflected in the Executive Salary Schedule are consistent with the approved budget and previously authorized compensation adjustments.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Guadalupe as follows:

SECTION 1: The City Council hereby approves and adopts the Executive Salary Schedules for unrepresented management positions, attached hereto as Exhibit “A.” Specifically, Exhibit “A” consists of the following salary schedules:
• Unrepresented Positions Effective July 1, 2026
• Unrepresented Positions Effective July 1, 2025
• Unrepresented Positions Effective July 1, 2024
• Unrepresented Positions Effective July 1, 2023
• Unrepresented Positions Effective October 11, 2022
• Unrepresented Positions Effective July 1, 2021
• Unrepresented Positions Effective July 1, 2020
• Unrepresented Positions Effective July 1, 2019
SECTION 2: The City Council directs that the adopted Executive Salary Schedule be publicly posted and retained in the official records of the City, consistent with CalPERS’ requirements.

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SECTION 3: The City Administrator, or designee, is authorized to make non-substantive formatting or typographical corrections to the salary schedule as needed to maintain clarity and accuracy.

PASSED AND ADOPTED at a regular meeting on the 28th day of October by the following vote:

MOTION:

AYES:

NOES:

ABSENT:

ABSTAINED:

I, Judy Wilson, City Clerk of the City of Guadalupe, DO HEREBY CERTIFY that the foregoing Resolution, being Resolution No. 2025-65 has been duly signed by the Mayor and attested by the City Clerk, all at a regular meeting of the City Council, held October 28, 2025, and that same was approved and adopted.

ATTEST:
________________________________ ________________________________ Judy Wilson, City Clerk Ariston Julian, Mayor
APPROVED TO FORM:
________________________________
Philip F. Sinco, City Attorney

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