AGENDA
CITY OF GUSTINE
CITY COUNCIL
COUNCIL CHAMBERS, CITY HALL
352 5 STREET GUSTINE, CALIFORNIA
APRIL 15, 2025 - 6:30 P.M.
The Council Chambers are open and in-person attendance is encouraged.
As a convenience, the City will be retaining the virtual component of public meetings for optional attendance with the use of an online meeting room.
Log-in and dial-in information is as follows:
https://meet.goto.com/89814431 7
or via telephone by dialing (872) 240-331 l, access code: 898-144-31 7 Feedback and noise will be muted by the meeting organizer.
Please note, in the event of a technical issue causing a disruption in the call-in option or internetbased option, the meeting will continue unless otherwise required by law, such as when a Council Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Please take a moment to silence your cell phones.
ROLL CALL
Council Members: Melville - Giles - Marsigli -Mayor Pro Tern Ford -- Mayor Nagy
APPROVAL OF AGENDA
At this time, any member of the City Council or staff may advise of any updates to the order of, or changes to, the agenda as published.
Any requested changes or edits shall be offered in the form of a motion by any City Council member, requiring a second, and followed by a 3/5 vote of approval by the Council.
DECLARATIONS OF CONFLICT OF INTEREST
At this time, any member of the City Council may declare their conflict of interest or their abstention from any item listed on, or within, the agenda.
PRESENTATIONS
1. Gustine Police Explorer Post Update
A TT Pro Am Pebble Beach Detail Report
Merced County Bob Luna Explorer Competition Report
PUBLIC COMMENT
At this time, any person may comment on any item, which is not on the agenda. PLEASE STA TE YOUR NAME FOR THE RECORD. Action will not be taken on the topic unless deemed an urgency matter by a 3/5 vote of the City Council. Topics not considered an urgency matter may be referred to City staff and/or placed on a subsequent agenda for consideration, by a3/5 vote of the City Council.
Members of the public, who have questions or comments regarding a specific agenda item, may comment on that item before consideration of that item, when recognized by the Mayor.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless any member of the City Council wishes to remove an item for separate consideration.
(continued)
Are there any items on the consent calendar that any member of the public would like to comment on?
2. Minutes of the April 1, 2025 Regular Meeting
Recommendation: Review and approve
3. Warrants
Recommendation: Review and ratify
4. Treasurer's Report - March 2025
Recommendation: Review and file
5. Approve Resolution Accepting Bid and Awarding Contract for Henry Miller Park Gazebo Roof Replacement Project, Authorizing City Manager to Execute Contract Documents, and Increasing the Appropriations Limit in the User Utility Tax Fund
Recommendation: Review and approve resolution
6. Approve Employment Agreement for Public Works Utilities Supervisor Recommendation: Review and approve employment contract
7. Approve Resolution Authorizing Contract Amendment for Water & Sewer Rate Study and Authorizing City Manager to Execute Amendment Recommendation: Review and approve resolution
ADMINISTRATIVE AGENDA
8. DISCUSSION & DIRECTION: Merced County Local Aging and Disability-Friendly Action Plan
I. Receive staff report
2. Receive public comment
3. Hold discussion and provide staff with direction
9. Consider Resolution Authorizing City Manager to Enter into Contract with Harris & Associates for AB1600 Impact Fee Reporting and Increasing the Appropriations Limit Accordingly
1. Receive staff report
2. Receive public comment
3. Consider the motion to approve the resolution
10. Consider Resolution Authorizing City Manager to Enter into Contract with Data Ticket, Inc. for Administrative and Parking Citation Processing Services
1. Receive staff report
2. Receive public comment
3. Consider the motion to approve the resolution
11. Consider Resolution Authorizing City Manager to Enter into Agreement with U.S.
Department of Agriculture and Unwired Broadband to Implement USDA Reconnect Program Grant
1. Receive staff report
2. Receive public comment
3. Consider the motion to approve the resolution
12. Consider Resolution Authorizing City Manager to Enter into Agreement with Unwired Broadband Clarifying Co-Awardee Roles in USDA Reconnect Program Grant
1. Receive staff report
2. Receive public comment
3. Consider the motion to approve the resolution
(continued)
13. Consider Resolution Accepting Bid and Awarding Contract for Demolition of Nine Airport Hangars, Authorizing City Manager to Execute Contract Documents, and Increasing the Appropriations Limit in the Measure V Fund I. Receive staff report
2. Receive public comment
3. Consider the motion to approve the resolution
14. Consider Introduction and Waiver of First Reading of an Ordinance Amending Section 7-6-10(a) of Chapter 6 of Title 7 of the Gustine Municipal Code Regarding Administrative Fines for Fireworks
I. Receive Staff Report
2. Open the public hearing
3. Close the public hearing
4. Consider a motion to introduce and waive the first reading of an ordinance amending Section 7-6-I0(a) of Chapter6 of Title 7 of the Gustine Municipal Code regarding Administrative Fines for Fireworks
CITY DEPARTMENT REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY COUNCIL REPORTS
CLOSED SESSON PUBLIC COMMENT
At this time, any person may comment on any item listed on the closed session agenda.
CLOSED SESSION
1. PUBLIC EMPLOYEE DISCIPLINE, DISMISSAL, RELEASE.
Pursuant to Government Code Section 54957
ADJOURNMENT
Note:
I. In compliance with the Americans with Disabilities Act, a disabled person requesting a disability-related modification or accommodation to participate in this meeting, must contact City Hall at (209) 854-6471 or /209) 854-2127 (fax). Requests must be made as early as possible, preferably one-full business day before the start of the meeting.
2. Any document provided to a majority of the City Council regarding any open session item on this agenda is available for public inspection during normal business hours at the front counter of City Hall located at 352 5fH Street, Gustine, CA Documents or writings received after the general distribution of the agenda are also available for inspection.
CERTIFICATION
I, Melanie Correa, Deputy City Clerk, do hereby declare under penalty of perjury that the foregoing agenda was posted gt ·ustine City mu-22 5 Street, Gustine CA and made available for public review on this 9t day of April 2025, at or f; re5(0-p
1/4a
Melnie Correa
MINUTES OF
REGULAR MEETING
April 1, 2025
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Nagy called the meeting to order at 6:30 P.M. and conducted the pledge of allegiance.
ROLL CALL
Council Members: Melville - Giles - Marsigli- Mayor Pro T em Ford - Mayor Nagy Staff present: City Manager Soknirorn Than, Economic & Community Development Director Jami Westervelt, Fire Chief Richard Martin, Public Works Director Gary Ingram, City Attorney Ann Siprelle, and Administrative Services Director Melanie Correa
APPROVAL OF AGENDA
Council member Giles made a motion to approve the agenda.
The motion was seconded by Council member Marsigli and carried 5-0.
DECLARATIONS OF CONFLICT OF INTEREST
There were no declarations of conflict of interest.
PRESENTATIONS
1. Crisis Intervention Team (CIT) Grant Report
Jose Betancourt, La Familia
Gustine Police Officer S. Hollis
Gustine Police Officer S. Hollis introduced Mr. Betancourt, with La Familia, who provided a report on the Crisis Intervention Team grant and the services provided through the grant.
City Manager Than advised the City was not able to apply for additional grant funding due to the additional requirements of new grants. He spoke toward the City's need for continued crisis intervention, and shared the county and regional efforts available to residents in the City. He further shared Gustine Unified's current efforts toward applying for grant funding for a Health Resource Center.
Mayor Nagy commented on the success of the CIT program.
Council member Marsigli inquired on follow up on the cases, to which Mr. Betancourt advised of La Familia's mobile unit being deployed to serve Gustine, Los Banos and Newman in May.
2. City Well #5 Update
Gary Ingram, Public Works Director
Public Works Director Ingram presented the update on City Well #5.
Council member Melville inquired how long ago the well was cleaned, to which Public Works Director Ingram advised there is no record of such service.
PUBLIC COMMENT
There was no public comment.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless any member of the City Council wishes to remove an item for separate consideration.
Are there any items on the consent calendar that any member of the public would like to comment on?
3. Minutes of the March 18, 2025 Regular Meeting
Recommendation: Review and approve
4. Warrants
Recommendation: Review and ratify
5. Approve Resolution Authorizing Contract for 2025 Gustine Fireworks Show and Authorizing City Manager to Execute Contract Documents
Recommendation: Review and approve resolution
Mayor Nagy introduced the consent calendar.
There was no public comment.
Council member Marsigli inquired clarification on the Ford Ranger listed on the warrant list as recently repaired, to which City Manager Than advised the repaired vehicle is instead the current Community Services Officer pickup.
Council member Marsigli requested changing the payment date on consent calendar item #5 from April 1st to April 18 to avoid paying interest on a late payment.
Council member Melville made a motion to approve the consent calendar as amended.
The motion was seconded by Mayor Pro Tern Ford and carried 5-0.
ADMINISTRATIVE AGENDA
6. DISCUSSION & DIRECTION: Pioneer Park Funding Status Update
1. Receive staff report
2. Receive public comment
3. Hold discussion and provide staff with direction
Economic & Community Development Director Westervelt presented the staff report.
There was no public comment.
Mayor Nagy inquired whether the City has to level the park, to which Economic & Community Development Director Westervelt advised the City must remove what is not up to code.
Mayor Nagy advised it would be helpful to view the components and their associated costs to build the project to align with the available funding. He further advised of his opinion to keep the project within the existing budget.
Economic & Community Development Director Westervelt clarified staff is seeking direction on next steps for the project.
City Manager Than advised of the current options to supplement the current project scope with City funds or to modify the scope and project cost.
Council provided direction to set the public hearing date to bring this item back to Council to consider project modifications to align the project within existing funding.
7. DISCUSSION & DIRECTION: Gustine Municipal Code Section 7-6 Fireworks Fines and Other Updates
1. Receive staff report
2. Receive public comment
3. Hold discussion and provide staff with direction
Police Chief Chavez arrived to the meeting at 7:10 P.M. and presented the staff report.
There was no public comment.
Council member Melville inquired the quantity of tickets issued of this nature in previous years, to which City Manager Than advised six were issued in 2024.
There was some discussion related to the social host component.
Council member Giles inquired how businesses would fit into the social host aspect, to which Police Chief Chavez and City Manager Than advised of the use of body worn cameras and in-car cameras to determine who would receive the citation.
City Manager Than inquired whether a recording of use of illegal fireworks could be used to cite a resident/property owner, to which Police Chief Chavez advised he was unsure if they could use the recording.
City Attorney Siprelle advised that with a social host clause, the citation would be issued to the owner of residence.
Council member Giles inquired how the City would be able to pinpoint where the fireworks are coming from if they are not observed, to which Police Chief Chavez advised the City's process has been to have officers in unmarked cars observing, along with response to citizen reports.
City Manager Than advised the City could take an incremental approach by first increasing the fines.
Council provided direction to proceed with increasing fines, and revisit social host at a later date. Council provided consensus on an administrative citation fee increase of $2k first offense, $4K second offense, $8K for third offense and beyond in fine increase.
CITY DEPARTMENT REPORTS
Police Chief Chavez advised of his attendance at the POST Academy class earlier that evening to recruit for the department. He advised Gustine Explorers will be competing in public safety exercises on Saturday. He offered compliments to Andrew at Wolfsen's for arranging the takeout fundraiser for Abraham Bustos Guzman. Lastly, he advised of a recent drug-related arrest.
Fire Chief Martin updated that no decision was reached at the Westside Ambulance District meeting related to ambulance service and stated the decision was tabled to their next meeting. He informed Council $4,678 was raised at the recent Fill the Boot. He advised of upcoming events.
Economic & Community Development Director Westervelt advised of new business license for law offices. She updated on her meeting with Chamber and Downtown Business Association as the first step in regular meetings between the agencies. She informed Council of the Planning Commission recommendation to Council to approve an ADU Ordinance amendment.. She advised comments from HCD on the City's Housing Element submission is expected back by April 4.
Public Works Director Ingram advised of routine maintenance, and he recognized Marco Hernandez for his work on repainting the Petersen Shelter. He complimented the fresh paint paired with the new tables at the facility.
Mayor Pro Tern Ford inquired on the ducks at Schmidt Park, to which Public Works Director Ingram advised the Public Works and Police departments are working together to take care of the ducks.
He advised of the free compost giveaway this Friday.
Council member Marsigli inquired about non-residents obtaining compost, to which City Manager Than advised of the requirement of the grant that it be limited for use within city limits.
Mayor Pro Tern Ford inquired on status of egret population, to which Public Works Director Ingram advised a contractor has been secured to trim the trees to deter nesting.
Council member Melville inquired on an ordinance against feeding the ducks, to which staff advised a discussion item would be brought to Council within the next few meetings.
Council member Marsigli inquired on slurry seal. for Schmidt Park walking path, to which Public Works Director Ingram advised the walking path will be closed on April 7 for the seal.
Public Works Director Ingram advised the tulles in the Schmidt pond were removed which helped with reducing duck habitat.
Administrative Services Director Correa reported on behalf of Recreation Manager Vitorino and advised of the success at Paint Night. She further updated the Lead Lifeguard recruitment is closed, and that remaining lifeguard recruitments would open soon.
CITY MANAGER REPORT
City Manager Than advised on behalf of Finance Director Morrison of the work being done to prepare for FY26 budget as well as the audit cycles they are pushing through.
He further updated on the SR-140/Hwy 33 Roundabout project, which is expected to be energized next week. He mentioned the lighted crosswalks that are part of the project.
Mayor Pro Tern Ford advised of misuse of the pedestrian sidewalk ramp at Richard's Market, to which City Manager Than advised staff will look into a solution.
CITY ATTORNEY REPORT
City Attorney Siprelle advised she had nothing to report.
COUNCIL REPORTS
Council member Marsigli inquired an update on the Comcast broadband project, to which City Manager Than advised plan check is underway and further advised of the bottleneck of work occurring currently with the influx of encroachment permits being applied for currently.
Council member Marsigli inquired whether the City is going to oppose SB79, to which City Manager Than affirmed.
Council member Melville advised of his attendance at the Every 15 Minutes event at GHS. He commended the public safety teams for their work.
Police Chief Chavez reiterated thanks to the public safety teams and a shout out to Megan Azevedo for coordinating the event. He also informed Council of the video of the event on YouTube.
Council member Melville went on to update on his attendance at the Rotary Hops & Bangers event. He commended the local efforts towards the Bustos Guzman family. He also advised of his attendance at the Paint and Sip event.
Council member Giles inquired whether the crosswalk at SR-140/Hwy 33 and Linden Ave will get additional signage installed, to which City Manager Than affirmed.
Mayor Pro Tern Ford advised he had nothing to report.
Mayor Nagy wished Council member Melville a happy birthday. He advised of the upcoming San Joaquin Regional Valley Policy Committee conference in Merced next week.
CLOSED SESSON PUBLIC COMMENT
There was no public comment.
CLOSED SESSION
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION- Title: City Manager.
After returning to open session, Mayor Nagy advised there was no reportable action.
ADJOURNMENT
Mayor Nagy adjourned the meeting at 8:48 P .M.
Warrant List
By Vendor Name
Post Dates 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount 04/15/2025 PD/ PW NO PARKING SIGN 104.63
Fund 001 - GENERAL FUND Total: 104.63
04/15/2025 PD/ PW NO PARKING SIGN 104.63
Fund 060 - WATER FUND Total: 104.63
04/15/2025 PD/ PW NO PARKING SIGN 104.66
Fund 061 -SEWER FUND Total: 104.66
Vendor 209 MULTIMEDIA CORPORATION Total: 313.92
Fund: 061- SEWER FUND
209 MULTIMEDIA CORPOR 390371
Fund: 060 - WATER FUND
209 MULTIMEDIA CORPOR 390371
Vendor: 209 MULTIMEDIA CORPORATION
Fund: 001 - GENERAL FUND
209 MULTIMEDIA CORPOR 390371
Vendor: A PLUS PLUMBING, LLC
Fund: 001- GENERAL FUND
A PLUS PLUMBING, LLC 32223 04/15/2025 FD REPAIR LEAK IN 506.75
LAUNDRY SINK
Fund 001 - GENERAL FUND Total: 506.75
Fund: 009- COMMUNITY CENTER FUND
A PLUS PLUMBING, LLC 31833 04/15/2025 AL GOMAN OVEN 185.00
EXPLORATORY WORK FOR
GAS LINE
Fund 009 - COMMUNITY CENTER FUND Total: 185.00
Vendor A PLUS PLUMBING, LLC Total: 691.75
Vendor: ACE HARDWARE OF GUSTINE
Fund:001-GENERALFUND
ACE HARDWARE OF GUSTI 593569 04/15/2025 SCHMIDT PARK MAINT 88.48
SUPPLIES
ACE HARDWARE OF GUSTI 593633 04/15/2025 PETERSON SHELTER 16.43
BUILDING REPAIRS
ACE HARDWARE OF GUSTI 593719 04/15/2025 PW DEP OP SUPPLIES- 30.48 TAPE
ACE HARDWARE OF GUSTI 593744 04/15/2025 PW SPARE KEY 10.78 ACE HARDWARE OF GUSTI 593763 04/15/2025 FACILITIES MAINT SUPPLIE 137.10 ACE HARDWARE OF GUSTI 593763 04/15/2025 FACILITIES MAINT SUPPLIE 137.14 ACE HARDWARE OF GUSTI 594007 04/15/2025 PW BATTERIES 43.28 ACE HARDWARE OF GUSTI 594192 04/15/2025 PW OFFICE SUPPLIES 1.94 ACE HARDWARE OF GUSTI 594315 04/15/2025 PETERSON SHELTER PAINT 92.99 ACE HARDWARE OF GUSTI 594350 04/15/2025 PW HARDWARE 2.89 ACE HARDWARE OF GUSTI 594360 04/15/2025 PETERSON SHELTER 20.31
UPGRADE PROJECT
ACE HARDWARE OF GUSTI 594381 04/15/2025 PETERSON SHELTER PAINT 9.73 Fund 001- GENERAL FUND Total: 591.55
Fund: 016 -SWIM POOL FUND
ACE HARDWARE OF GUSTI 593189 04/15/2025 PD POOL REPAIRS 35.91 Fund 016 - SWIM POOL FUND Total: 35.91
Fund: 019 - RECREATION FUND
ACE HARDWARE OF GUSTI 593763 04/15/2025 FACILITIES MAINT SUPPLIE 137.10 Fund 019 - RECREATION FUND Total: 137.10
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 060 - WATER FUND
ACE HARDWARE OF GUSTI 587055 04/15/2025 PW BUG SPRAY 12.98 ACE HARDWARE OF GUSTI 593676 04/15/2025 WATER METER REPAIR 24.42 PARTS
ACE HARDWARE OF GUSTI 594293 04/15/2025 PW DEP OP SUPPLIES- 6.47 Fun
T
d
A
0 P
6 E
0 - WATER FUND Total:
.
43.87 Fund: 061- SEWER FUND
ACE HARDWARE OF GUSTI 593793 04/15/2025 WWTP WATER HOSE 56.27 ACE HARDWARE OF GUSTI 594009 04/15/2025 WWTP OP SUPPLIES 41.10 ACE HARDWARE OF GUSTI 594121 04/15/2025 WWT SUPPLIES 17.30 ACE HARDWARE OF GUSTI 594141 04/15/2025 WWTP IRRIGATION 60.57
SUPPLIES
ACE HARDWARE OF GUSTI 594168 04/15/2025 PW PROPANE 23.80 ACE HARDWARE OF GUSTI 594305 04/15/2025 WWTP FUSE /GFCI 24.89 Fund 061 - SEWER FUND Total: 223.93
Vendor ACE HARDWARE OF GUSTINE Total: 1,032.36
Vendor: AFLAC ADMINISTATIVE SERVICES
Fund: 099 - PAYROLL TRUST FUND
AFLAC ADMINISTATIVE SER PR- 3/28/25 04/15/2025 PAYROLL DEDUCTIONS 1,176.74 Fund 099 - PAYROLL TRUST FUND Total: 1,176.74
Vendor AFLAC ADMINISTATIVE SERVICES Total: 1,176.74
Vendor: AMAZON CAPITAL SERVICES, INC.
Fund: 001- GENERAL FUND
AMAZON CAPITAL SERVICE 110P-LVKV-791K 04/15/2025 PW CERTIFICATE FRAME 7.35 AMAZON CAPITAL SERVICE 14W4-7HLV-MR9Y 04/15/2025 PW CERTIFICATE HOLDER 7.35 AMAZON CAPITAL SERVICE 1G36-ML6X-HNTH 04/15/2025 CLERKS DEPT OP SUPPLIES 42.39 AMAZON CAPITAL SERVICE 1G09-3/ML-W4D4 04/15/2025 PETERSON 97.68
SHELTER/SCHMIDT
CAMERA
AMAZON CAPITAL SERVICE 1HLH-KVDN-Y1CK 04/15/2025 PW RAIN GEAR & OFFICE 16.95
SUPPLIES
AMAZON CAPITAL SERVICE 1RRX-VWY4-D767 04/15/2025 HR OFFICE SUPPLIES- -57.69 RETURN
AMAZON CAPITAL SERVICE 1WV9-4L3C-VK6Q 04/15/2025 PW CONE HOLDER FOR 73.43
VEHICLES
AMAZON CAPITAL SERVICE 1YCT-LGPK-N103 04/15/2025 PW GRAPPLING HOOK & 51.95
ROPE FOR SCHMIDT PARK
POUND
-
Fund 001- GENERAL FUND Total: 239.41
Fund: 016 • SWIM POOL FUND
AMAZON CAPITAL SERVICE 1Q4W-PCND-FVGT 04/15/2025 AQUATIC CENTER 119.02
PROMOTION SUPPLIES
Fund 016 - SWIM POOL FUND Total: 119.02
Fund: 060- WATER FUND
AMAZON CAPITAL SERVICE 1HLH-KVDN-Y1CK 04/15/2025 PW RAIN GEAR & OFFICE 16.95
SUPPLIES
AMAZON CAPITAL SERVICE 1WV9-4L3C-VK6Q 04/15/2025 PW CONE HOLDER FOR 73.49
VEHICLES
Fund 060 - WATER FUND Total: 90.44
Fund: 061 - SEWER FUND
AMAZON CAPITAL SERVICE 1F14-0GD4-0PG4 04/15/2025 PW FITTINGS FOR JETTER 181.30 & WILD FLOWER SEEDS
AMAZON CAPITAL SERVICE 1HLH-KVDN-Y1CK 04/15/2025 PW RAIN GEAR & OFFICE 16.96
SUPPLIES
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount AMAZON CAPITAL SERVICE 1WV9-4L3C-VK6Q 04/15/2025 PW CONE HOLDER FOR 73.58
VEHICLES
Fund 061 - SEWER FUND Total: 271.84
Vendor AMAZON CAPITAL SERVICES, INC. Total: 720.71
Vendor: ANTHONY ALVAREZ
Fund: 001- GENERAL FUND
ANTHONY ALVAREZ 01/06/2025 AA 04/15/2025 PD FST CLASS/DUI 129.00
DETECTION
Fund 001- GENERAL FUND Total: 129.00
Vendor ANTHONY ALVAREZ Total: 129.00
Vendor: AT&T CALNET3
Fund: 001- GENERAL FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17/25 -03/16/25
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25-03/16/25
AT&T CALN ET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17/25 - 03/16/25
AT&T CALN ET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25 -03/16/25
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 41.68 02/17/25 -03/16/25
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25 -03/16/25
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25 -03/16/25
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25 -03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17/25-03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17 /25-03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17/25-03/16/25
AT&TCALNET3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17 /25-03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 61.75 02/17/25-03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17/25-03/16/25
AT&T CALN ET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17/25 -03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25-03/16/25
AT&T CALN ET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25-03/16/25
AT&T CALN ET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25-03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 15.81 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25-03/16/25
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 Fund 0
0 0
2 1
/1
-
7 G
/2
E
5 NE
-0
RAL
3/1
F
6 U
/2
N
5 D Total:
- 123.44
Fund: 009 - COMMUNITY CENTER FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.83 02/17/25 -03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 1.23 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.32 02/17/25- 03/16/25
Fund 009 - COMMUNITY CENTER FUND Total: 2.38
Fund: 016-SWIM POOL FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.83 02/17 /25 -03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 1.23 02/17 /25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.32 02/17 /25 -03/16/25
Fund 016 -SWIM POOL FUND Total: 2.38
Fund: 019 - RECREATION FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.83 02/17/25 -03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 1.23 02/17/25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.32 02/17 /25 -03/16/25
Fund 019 - RECREATION FUND Total: 2.38
Fund: 060 - WATER FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 14.59 02/17/25-03/16/25
AT&T CALNET 3 000023200388 04/15/2025 TELEPHONE SERVICE 21.61 02/17/25-03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 5.54 02/17/25 -03/16/25
Fund 060 - WATER FUND Total: 41.74
Fund: 061- SEWER FUND
AT&TCALNET3 000023200385 04/15/2025 TELEPHONE SERVICE 14.59 02/17 /25-03/16/25
AT&T CALN ET 3 000023200388 04/15/2025 TELEPHONE SERVICE 21.61 02/17 /25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 5.54 02/17/25 -03/16/25
Fund 061- SEWER FUND Total: 41.74
Fund: 062 - REFUSE
AT&T CALN ET 3 000023200385 04/15/2025 TELEPHONE SERVICE 8.34 02/17/25-03/16/25
AT&T CALN ET 3 000023200388 04/15/2025 TELEPHONE SERVICE 12.35 02/17/25 - 03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 3.16 02/17/25 - 03/16/25
Fund 062 - REFUSE Total: 23.85
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 063 - AIRPORT FUND
AT&T CALNET 3 000023200385 04/15/2025 TELEPHONE SERVICE 0.21 02/17 /25 -03/16/25
AT&T CALN ET 3 000023200388 04/15/2025 TELEPHONE SERVICE 0.31 02/17 /25 -03/16/25
AT&T CALNET 3 000023200390 04/15/2025 TELEPHONE SERVICE 0.08 02/17 /25-03/16/25
Fund 063 - AIRPORT FUND Total: 0.60
Vendor AT&T CALNET 3 Total: 238.51
Vendor: BARBARA B. PARKIN
Fund: 019 - RECREATION FUND
BARBARA B. PARKIN 03/19/2025 04/15/2025 YOGA SESSION 17 340.00
PARTICIPANTS SESSION B
Fund 019- RECREATION FUND Total: 340.00
Vendor BARBARA B. PARKIN Total: 340.00
Vendor: CALIFORNIA BUILDING STANDARDS COMM!
Fund: 001- GENERAL FUND
CALIFORNIA BUILDING STA QTR JAN - MAR 2025 04/15/2025 SB 1473 QTR JAN - MAR 27.00 2025
Fund 001- GENERAL FUND Total: 27.00
Vendor CALIFORNIA BUILDING STANDARDS COMMI Total: 27.00 Vendor: CALIFORNIA STATE DISBURSEMENT UNIT
Fund: 099- PAYROLL TRUST FUND
CALIFORNIA STATE DISBUR PR- 3/28/25 04/15/2025 PAYROLL DEDUCTIONS 358.61 Fund 099 - PAYROLL TRUST FUND Total: 358.61
Vendor CALIFORNIA STATE DISBURSEMENT UNIT Total: 358.61 Vendor: CENTRAL SAN JOAQUIN VALLEY RMA
Fund: 001 - GENERAL FUND
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 231.50
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 730.74
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 2,902.84
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 303.74
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 18,607.06
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 1,594.42
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 1,811.41
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 3,049.64
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 588.41
COMP/LIABILITY
2024/2025 4TH QUARTER
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number
CENTRAL SAN JOAQUIN V INV0229
Post Date
04/15/2025
Description (Item)
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 001- GENERAL FUND Total:
Amount
970.78
30,790.54
Fund: 009 - COMMUNITY CENTER FUND
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 009 - COMMUNITY CENTER FUND Total:
727.61
727.61
Fund: 010- GAS TAX 2105 FUND
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV0229
Fund: 016- SWIM POOL FUND
CENTRAL SAN JOAQUIN V INV0229
04/15/2025
04/15/2025
04/15/2025
04/15/2025
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 010- GAS TAX 2105 FUND Total:
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 016 - SWIM POOL FUND Total:
730.74
456.58
531.47
1,718.79
1,594.42
1,594.42
Fund: 017-CITY WIDE LIGHTING & LAND
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV0229
04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 017 -CITY WIDE LIGHTING & LAND Total:
30.87 584.59
2,410.92
3,026.38
Fund: 019 - RECREATION FUND
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV0229
CENTRAL SAN JOAQUIN V INV229
04/15/2025
04/15/2025
04/15/2025
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 019 - RECREATION FUND Total:
588.41
2,296.71
3,252.07
6,137.19
Fund: 059 - STORM DRAIN
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 059 - STORM DRAIN Total: 7.72
7.72 Fund: 060 - WATER FUND
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS'
COMP/LIABILITY
2024/2025 4TH QUARTER
239.21
Warrant List Post Dates: 04/02/2025 -04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 5,649.81
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 1,372.96
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 347.99
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 340.34
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 588.41
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 4,248.20
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 060 - WATER FUND Total: 12,786.92
Fund: 061 - SEWER FUND
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 239.21
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 5,575.17
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 2,432.11
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 487.19
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 340.34
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 196.14
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 9,765.38
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 061 - SEWER FUND Total: 19,035.54
Fund: 062 - REFUSE
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 7.72
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 146.15
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 784.55
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 69.60
COMP/LIABILITY
2024/2025 4TH QUARTER
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description {Item) Amount CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 179.71
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 062 - REFUSE Total: 1,187.73
Fund: 063 - AIRPORT FUND
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 15.43
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 253.07
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 97.48
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 156.91
COMP/LIABILITY
2024/2025 4TH QUARTER
CENTRAL SAN JOAQUIN V INV0229 04/15/2025 RMA WORKERS' 392.27
COMP/LIABILITY
2024/2025 4TH QUARTER
Fund 063 - AIRPORT FUND Total: 915.16
Vendor CENTRAL SAN JOAQUIN VALLEY RMA Total: 77,928.00
Vendor: CINTAS CORPORATION #3
Fund: 001 - GENERAL FUND
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 23.40
ALLOWANCE / CUSTODIAL
SUPPLIES
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 93.05
ALLOWANCE / CUSTODIAL
SUPPLIES
Fund 001 - GENERAL FUND Total: 116.45
Fund: 009 - COMMUNITY CENTER FUND
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 8.01
ALLOWANCE/ CUSTODIAL
SUPPLIES
---- Fund 009 - COMMUNITY CENTER FUND Total: 8.01
Fund: 016- SWIM POOL FUND
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 8.01
ALLOWANCE/ CUSTODIAL
SUPPLIES
Fund 016- SWIM POOL FUND Total: 8.01
Fund: 019 - RECREATION FUND
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 8.01
ALLOWANCE/ CUSTODIAL
SUPPLIES
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 8.01
ALLOWANCE/ CUSTODIAL
SUPPLIES
Fund 019- RECREATION FUND Total: 16.02
Fund: 059 - STORM DRAIN
CINTAS CORPORATION #3 4224575529 04/15/2025 PW UNIFORM 18.72
ALLOWANCE/ CUSTODIAL
SUPPLIES
Fund 059- STORM DRAIN Total: 18.72
Warrant List Post Dates: 04/02/2025 - 04/15/2025
CINTAS CORPORATION #3 4224575529
CINTAS CORPORATION #3 4224575529
Fund: 061- SEWER FUND
CINTAS CORPORATION #3 4224575529
Fund: 060 - WATER FUND
CINTAS CORPORATION #3 4224575529
Description (Item) Amount
PW UNIFORM 51.48
ALLOWANCE/ CUSTODIAL
SUPPLIES
PW UNIFORM 143.61
ALLOWANCE/ CUSTODIAL
SUPPLIES
Fund 060 - WATER FUND Total: 195.09
PW UNIFORM 62.40
ALLOWANCE/ CUSTODIAL
SUPPLIES
PW UNIFORM 156.78
ALLOWANCE/ CUSTODIAL
SUPPLIES
Fund 061 - SEWER FUND Total: 219.18
Vendor CINTAS CORPORATION #3 Total: 581.48
Post Date
04/15/2025
04/15/2025
04/15/2025
04/15/2025
Vendor Name Payable Number
Vendor: CIVICPLUS, LLC
Fund: 019 - RECREATION FUND
CIVICPLUS, LLC 331912 04/15/2025 REC ANNUAL SOFTWARE
FEE 05/06/25 -05/05/202
Fund 019 - RECREATION FUND Total:
Vendor CIVICPLUS, LLC Total:
6,589.79
6,589.79
6,589.79
Vendor: DEPT OF CONSERVATION
Fund: 001 - GENERAL FUND
DEPT OF CONSERVATION QTR JAN - MAR 2025 04/15/2025 SMI & SEISMIC HAZARD
MAPPING FEE JAN - MAR
2025
Fund 001- GENERAL FUND Total:
Vendor DEPT OF CONSERVATION Total:
47.44 47.44
47.44 Vendor: ENVIRONMENTAL.COM LLC
Fund: 060 - WATER FUND
ENVIRONMENTAL.COM Ll 9123-20093
ENVIRONMENTAL.COM LL 9123-20243
04/15/2025
04/15/2025
PW WATER LABS
03/06/2025
PW WATER LABS
03/13/2025
Fund 060 - WATER FUND Total:
Vendor ENVIRONMENTAL.COM LLC Total:
200.00
200.00
400.00
400.00
9.80 Vendor: FRANTZ WHOLESALE NURSERY LLC
Fund: 001- GENERAL FUND
FRANTZ WHOLESALE NUR 319806 04/15/2025 PLANT REPLACEMENTS
FOR CUSTOMER
Fund 001 - GENERAL FUND Total: 9.80
Vendor FRANTZ WHOLESALE NURSERY LLC Total: 9.80
Vendor: GABRIEL A GONZALEZ
Fund: 001 - GENERAL FUND
GABRIEL A GONZALEZ 2025-11-102 04/15/2025 STRATEGIC PLANNING
CITY COUNCIL
Fund 001 - GENERAL FUND Total:
846.68
846.68
Fund: 060 - WATER FUND
GABRIEL A GONZALEZ 2025-11-102 04/15/2025 STRATEGIC PLANNING
CITY COUNCIL
Fund 060 - WATER FUND Total:
846.68
846.68
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 061- SEWER FUND
GABRIEL A GONZALEZ 2025-11-102 04/15/2025 STRATEGIC PLANNING 846.94
CITY COUNCIL
Fund 061- SEWER FUND Total: 846.94
Vendor GABRIEL A GONZALEZ Total: 2,540.30
Vendor: GOUVEIA ENGINEERING INC
Fund: 010 - GAS TAX 2105 FUND
GOUVEIA ENGINEERING I 17263 04/15/2025 MISCELLANEOUS 579.60 MEETINGS FEB 2025
GOUVEIA ENGINEERING I 17265 04/15/2025 PUBLIC WORKS GENERAL 1,507.28 FEB 2025
---
Fund 010- GA5 TAX 2105 FUND Total: 2,086.88
Fund: 017- CITY WIDE LIGHTING & LAND
GOUVEIA ENGINEERING I 17281 04/15/2025 CITY WIDE ASSESSMENT 296.36 DISTRICT FEB 2025
Fund 017- CITY WIDE LIGHTING & LAND Total: 296.36
Fund: 020 - CMAQ
GOUVEIA ENGINEERING I 17269 04/15/2025 ROUNDABOUT SR 140/33 7,651.53 FEB 2025
GOUVEIA ENGINEERING I 17270 04/15/2025 ROUNDABOUT 5ST - 4AVE 1,137.59 FEB 2025
GOUVEIA ENGINEERING I 17271 04/15/2025 ROUNDABOUT 5TH -AVE 725.99 FEB 2025
GOUVEIA ENGINEERING I 17272 04/15/2025 PED IMPRV NORTH AVE 702.26 FEB 2025
Fund 020 - CMAQ Total: 10,217.37
Fund: 060 - WATER FUND
GOUVEIA ENGINEERING I 17268 04/15/2025 WATER GENERAL FEB 2025 345.71 Fund 060 - WATER FUND Total: 345.71
Fund: 200 - REGIONAL MEASURE V
GOUVEIA ENGINEERING I 17269 04/15/2025 ROUNDABOUT SR 140/33 991.34 FEB 2025
Fund 200 - REGIONAL MEASURE V Total: 991.34
Fund: 201 - MEASURE V
GOUVEIA ENGINEERING I 17270 04/15/2025 ROUNDABOUT 5ST - 4AVE 147.39 FEB 2025
GOUVEIA ENGINEERING I 17271 04/15/2025 ROUNDABOUT 5TH - AVE 94.06 FEB 2025
GOUVEIA ENGINEERING I 17272 04/15/2025 PED IMPRV NORTH AVE 90.99 FEB 2025
GOUVEIA ENGINEERING I 17273 04/15/2025 RAILROAD AVE PAVEMENT 150.94 REHAB FEB 2025
Fund 201 - MEASURE V Total: 483.38
Fund: 202 - ALT MODES MEASURE V
GOUVEIA ENGINEERING I 17274 04/15/2025 SCHMIDT PARK PATH 60.38 REHABILITATION FEB 2025
Fund 202 - ALT MODES MEASURE V Total: 60.38
Vendor GOUVEIA ENGINEERING INC Total: 14,481.42
Vendor: GUSTINE DEPOT GARAGE, LLC
Fund: 001- GENERAL FUND
GUSTINE DEPOT GARAGE, 0038076 04/15/2025 PD PRIUS NEW TIRE 294.44 GUSTINE DEPOT GARAGE, 0038193 04/15/2025 PW WOOD CHIPPER REPAI 378.99 GUSTINE DEPOT GARAGE, 0038246 04/15/2025 PD PRIUS OIL CHANGE, 104.19
R&R AIR FILTER
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount GUSTINE DEPOT GARAGE, 0038249 04/15/2025 PD PRIUS OIL CHANGE, 112.10
R&R FILTER
GUSTINE DEPOT GARAGE, 0038286 04/15/2025 PD CSO TIRE PRESSURE & 571.19
TIRE MOUNT
GUSTINE DEPOT GARAGE, 0038305 04/15/2025 PD #152 TIRES 345.45 GUSTINE DEPOT GARAGE, 0038319 04/15/2025 PD PRIUS OIL CHANGE, 348.82
AIR FILTER
GUSTINE DEPOT GARAGE, 0038365 04/15/2025 PD #201 R&R FUEL 633.91
INJECTOR, & OIL
PRESSURE SENDER
Fund 001- GENERAL FUND Total: 2,789.09
Fund: 061- SEWER FUND
GUSTINE DEPOT GARAGE, 0038256 04/15/2025 PW #1014 R&R A/C 1,549.96
COMPRESSOR, OIL COOLE
GUSTINE DEPOT GARAGE, 0038348 04/15/2025 PW TIRE PRESSURE 615.22 GUSTINE DEPOT GARAGE, 0038374 04/15/2025 PW #1064 VEHICLE REPAIR 196.03 GUSTINE DEPOT GARAGE, 0038396 04/15/2025 PW LIGHT KIT 703.13
INSTALLATION
GUSTINE DEPOT GARAGE, 0038404 04/15/2025 PW #1013 TIRE PRESSURE 130.00 Fund 061- SEWER FUND Total: 3,194.34
Vendor GUSTINE DEPOT GARAGE, LLC Total: 5,983.43
Vendor: HERC RENTALS INC
Fund: 201 - MEASURE V
HERC RENTALS INC 35128874-005 04/15/2025 ROUNDABOUT SOLAR 1,317.47
LIGHT PLANTS
HERC RENTALS INC 35128874-006 04/15/2025 ROUNDABOUT SOLAR 2,634.94
LIGHT PLANT
Fund 201- MEASURE V Total: 3,952.41
Vendor HERC RENTALS INC Total: 3,952.41
Vendor: IEH-JL ANALYTICAL
Fund: 061 - SEWER FUND
IEH-JL ANALYTICAL 658112 04/15/2025 WWTP LABS 03/03/25- 512.00 03/07/25
IEH-JL ANALYTICAL 658259 04/15/2025 WWTP LABS 03/06/25- 1,039.50 03/17/25
IEH-JL ANALYTICAL 7700 04/15/2025 WWTP LABS 03/09, 03/12, 99.00 03/16
Fund 061- SEWER FUND Total: 1,650.50
Vendor IEH-JL ANALYTICAL Total: 1,650.50
Vendor: KELLY GREGG
Fund: 047 -FIREWORKS
KELLY GREGG 0087 04/15/2025 PAINT NIGHT INSTRUCTOR 1,480.00 FEE
Fund 047 - FIREWORKS Total: 1,480.00
Vendor KELLY GREGG Total: 1,480.00
Vendor: MADERA UNIFORM & ACCESSORIES, LLC
Fund: 221- PAL EXPLORERS - PD PROGRAMS
MADERA UNIFORM & ACC 293374 04/15/2025 PD EXPLORER/ 297.77
VOLUNTEER UNIFORMS
Fund 221-PAL EXPLORERS - PD PROGRAMS Total: 297.77
Vendor MADERA UNIFORM & ACCESSORIES, LLC Total: 297.77
Warrant List
Vendor Name Payable Number
Post Dates: 04/02/2025 - 04/15/2025
Post Date Description (Item) Amount
04/15/2025 WWTP GREEN WASTE 1,445.27
DISPOSAL TRASH ROLL OF
Fund 059 - STORM DRAIN Total: 1,445.27
04/15/2025 WWTP GREEN WASTE 1,445.27
DISPOSAL TRASH ROLL OF
Fund 061 - SEWER FUND Total: 1,445.27
Vendor MID-VALLEY DISPOSAL LLC Total: 2,890.54
Fund: 061 - SEWER FUND
MID-VALLEY DISPOSAL LLC 3177436
Vendor: MID-VALLEY DISPOSAL LLC
Fund: 059 -STORM DRAIN
MID-VALLEY DISPOSAL LLC 3177436
Vendor: NORMAC
Fund: 001 - GENERAL FUND
NORMAC 0019594835-001 04/15/2025 PW LANDSCAPE/ PARK
FERTILIZER
Fund 001- GENERAL FUND Total:
Vendor NORMAC Total:
1,702.45
1,702.45
1,702.45
Vendor: O'REILLY AUTO ENTERPRISES, LLC
Fund: 001 • GENERAL FUND
O'REILLY AUTO ENTERPRIS 5718 426327 04/15/2025 PW RCVR BUSHING Fund OO1 - GENERAL FUND Total:
27.05 27.05
Vendor O'REILLY AUTO ENTERPRISES, LLC Total: 27 .OS
Vendor: PACIFIC STAR CHEMICAL, LLC,
Fund: 016 -SWIM POOL FUND
PACIFIC STAR CHEMICAL, L 306256 HENRY MILLER POOL
CHEMICALS
Fund 016 - SWIM POOL FUND Total:
Vendor PACIFIC STAR CHEMICAL, LLC. Total:
1,081.16
1,081.16
1,081.16
04/15/2025
Vendor: PG&E
Fund: OO1 - GENERAL FUND
PG&E
PG&E
PG&E
PG&E
PG&E
PG&E
03/20/2025
03/20/2025
03/20/2025
03/20/2025
03/20/2025
03/20/2025
04/15/2025
04/15/2025
04/15/2025
04/15/2025
04/15/2025
04/15/2025
GAS AND ELECTRIC
02/19/25-03/19/25
GAS AND ELECTRIC
02/19/25-03/19/25
GAS AND ELECTRIC
02/19/25 -03/19/25
GAS AND ELECTRIC
02/19/25-03/19/25
GAS AND ELECTRIC
02/19/25-03/19/25
GAS AND ELECTRIC
02/19/25 - 03/19/25
Fund 001- GENERAL FUND Total:
2,161.45
233.39
329.80
24.64 9.86
17.71 2,776.85
PG&E 03/20/2025
GAS AND ELECTRIC
02/19/25 - 03/19/25
GAS AND ELECTRIC
02/19/25 -03/19/25
Fund 009 • COMMUNITY CENTER FUND Total:
25.26 731.24
756.50
Fund: 009 - COMMUNITY CENTER FUND
PG&E 03/20/2025
04/15/2025
04/15/2025
Fund: 016 - SWIM POOL FUND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC
02/19/25-03/19/25
Fund 016- SWIM POOL FUND Total: 75.73
75.73
Warrant List Post Dates: 04/02/2025 -04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 017- CITY WIDE LIGHTING & LAND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC 11,945.58
02/19/25 -03/19/25
Fund 017-CITY WIDE LIGHTING & LAND Total: 11,945.58
Fund: 019- RECREATION FUND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC 24.64
02/19/25-03/19/25
Fund 019 - RECREATION FUND Total: 24.64
Fund: 060 - WATER FUND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC -774.01
02/19/25- 03/19/25
Fund 060 - WATER FUND Total: -774.01
Fund: 061- SEWER FUND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC 2,501.53
02/19/25- 03/19/25
Fund 061- SEWER FUND Total: 2,501.53
Fund: 063 - AIRPORT FUND
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC 280.20
02/19/25- 03/19/25
Fund 063 - AIRPORT FUND Total: 280.20
Fund: 074 - ASSESS - BORRELLI
PG&E 03/20/2025 04/15/2025 GAS AND ELECTRIC 224.96
02/19/25 -03/19/25
Fund 074 - ASSESS - BORRELLI Total: 224.96
Vendor PG&E Total: 17,811.98
Vendor: POLICE OFFICERS ASSOC
Fund: 099 - PAYROLL TRUST FUND
POLICE OFFICERS ASSOC PR - 3/28/25 04/15/2025 PAYROLL DEDUCTIONS 480.00 Fund 099 - PAYROLL TRUST FUND Total: 480.00
Vendor POLICE OFFICERS ASSOC Total: 480.00
Vendor: PUBLIC EMP RETIREMENT SYSTEM
Fund: 099 - PAYROLL TRUST FUND
PUBLIC EMP RETIREMENT PR -3/28/25 EE CLASSIC 04/15/2025 RETIREMENT 904.54
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 3/28/25 EE PEPRA Ml 04/15/2025 RETIREMENT 3,658.52
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR -3/28/25 EE CLASSICS 04/15/2025 RETIREMENT 388.16
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 3/28/25 EE PEPRA SA 04/15/2025 RETIREMENT 2,373.09
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 3/28/25 ER CLASSIC 04/15/2025 RETIREMENT 1,548.81
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR-3/28/25 ER PEPRA Ml 04/15/2025 RETIREMENT 3,715.15
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 3/28/25 ER CLASSICS 04/15/2025 RETIREMENT 1,005.93
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR -3/28/25 ER PEP RA SA 04/15/2025 RETIREMENT 2,374.71
CONTRIBUTIONS
Fund 099 - PAYROLL TRUST FUND Total: 15,968.91
Vendor PUBLIC EMP RETIREMENT SYSTEM Total: 15,968.91
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: PYRO SPECTACULARS, INC
Fund: 047 - FIREWORKS
PYRO SPECTACULARS, INC 04/02/2025 04/15/2025 2025 FIREWORK SHOWINITIAL PRODUCTION FEE Fund 047 - FIREWORKS Total:
Vendor PYRO SPECTACULARS, INC Total:
12,125.00
12,125.00
12,125.00
Vendor: RENEE DUPREL
Fund: 001- GENERAL FUND
RENEE DUPREL 03/20/2025 RD 04/15/2025 PARKING· CAL CITIES
PLANNING
COMMISSIONERS
Fund 001- GENERAL FUND Total:
Vendor RENEE DUPREL Total:
40.00 40.00
40.00 Vendor: RF GENERAL ENGINEERING INC
Fund: 020 - CMAQ
RF GENERAL ENGINEERIN NO.04R 04/15/2025 PEDESTRIAN IMPROV ON NORTH AVE 09/30/24 •
12/31/24
Fund 020- CMAQ Total:
14,445.62
14,445.62
Fund: 202 - ALT MODES MEASURE V
RF GENERAL ENGINEERIN NO.04R 04/15/2025 PEDESTRIAN IMPROV ON NORTH AVE 09/30/24 -
12/31/24
Fund 202 - ALT MODES MEASURE V Total:
Vendor RF GENERAL ENGINEERING INC Total:
1,871.58
1,871.58
16,317.20
Vendor: SCP DISTRIBUTORS, L.L.C
Fund: 016- SWIM POOL FUND
SCP DISTRIBUTORS, L.L.C 49851785
SCP DISTRIBUTORS, L.L.C 49852091
SCP DISTRIBUTORS, L.L.C 49852213
Vendor: STATE STREET BANK & TRUST COMPANY
Fund: 099 - PAYROLL TRUST FUND
STATE STREET BANK & TRU PR - 3/28/25
STATE STREET BANK & TRU PR-3.28.25
Vendor: SUN RIDGE SYSTEMS INC.
Fund: 001- GENERAL FUND
SUN RIDGE SYSTEMS INC. 8590
Vendor: THOMAS GOMES
Fund: 001- GENERAL FUND
THOMAS GOMES 03/20/2025 TG
04/15/2025 AQUATIC CENTER 725.22
OPERATING SUPPLIES
04/15/2025 AQUATIC CENTER 1,004.11
OPERATING SUPPLIES
04/15/2025 AQUATIC CENTER -272.00
OPERATING SUPPLIES
Fund 016- SWIM POOL FUND Total: 1,457.33
Vendor SCP DISTRIBUTORS, L.L.C Total: 1,457.33
04/15/2025 PAYROLL DEDUCTIONS 998.08
04/15/2025 PAYROLL DEDUCTIONS 173.08
---
Fund 099- PAYROLL TRUST FUND Total: 1,171.16
Vendor STATE STREET BANK & TRUST COMPANY Total: 1,171.16 04/15/2025 PD ANNUAL RIMS 10,723.00
SERVICES 06/08/25 -06/0
Fund OO1 - GENERAL FUND Total: 10,723.00
Vendor SUN RIDGE SYSTEMS INC. Total: 10,723.00
04/15/2025 PARKING - CAL CITIES 40.00
PLANNING
COMMISSIONERS
Fund 001- GENERAL FUND Total: 40.00
Vendor THOMAS GOMES Total: 40.00
Warrant List Post Dates: 04/02/2025- 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: TYLER TECHNOLOGIES, INC.
Fund: 001 - GENERAL FUND
TYLER TECHNOLOGIES, IN 025-496472 04/15/2025 TYLER NEW SERVER 500.00
MIGRATION
Fund 001- GENERAL FUND Total: 500.00
Fund: 061 - SEWER FUND
TYLER TECHNOLOGIES, IN 025-496472 04/15/2025 TYLER NEW SERVER 500.00
MIGRATION
-
Fund 061- SEWER FUND Total: 500.00
Vendor TYLER TECHNOLOGIES, INC. Total: 1,000.00
Vendor: U.S BANK EQUIPMENT FINANCE
Fund: 001 - GENERAL FUND
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25- 49.57 04/20/25
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25- 49.57 04/20/25
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25 - 49.57 04/20/25
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25- 247.83 04/20/25
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25- 49.57 04/20/25
Fund 001- GENERAL FUND Total: 446.11
Fund: 019 - RECREATION FUND
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25- 495.65 04/20/25
Fund 019 - RECREATION FUND Total: 495.65
Fund: 059 - STORM DRAIN
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25 - 49.57 04/20/25
-----
Fund 059 - STORM DRAIN Total: 49.57
Fund: 060 - WATER FUND
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25 - 495.63 04/20/25
Fund 060 - WATER FUND Total: 495.63
Fund: 061 - SEWER FUND
U.S BANK EQUIPMENT FIN 552153172 04/15/2025 COPIER LEASE 03/20/25- 495.65 04/20/25
Fund 061 - SEWER FUND Total: 495.65
Fund: 062 - REFUSE
U.S BANK EQUIPMENT FIN 552163172 04/15/2025 COPIER LEASE 03/20/25 - 495.65 04/20/25
Fund 062 - REFUSE Total: 495.65
Vendor U.S BANK EQUIPMENT FINANCE Total: 2,478.26
Vendor: VAN DE POL ENTERPRISES
Fund: 001- GENERAL FUND
VAN DE POL ENTERPRISES DL94196 04/15/2025 FUEL PD/PW/FD VEHICLE 1,427.51 03/01/25 -03/15/25
VAN DE POL ENTERPRISES DL94196 04/15/2025 FUEL PD/PW/FD VEHICLE 90.91 03/01/25- 03/15/25
Fund 001- GENERAL FUND Total: 1,518.52
Post Dates: 04/02/2025 - 04/15/2025
214.68
214.68
Description (Item) Amount
FUEL PD/PW/FD VEHICLE
03/01/25-03/15/25
Fund 017 •CITYWIDE LIGHTING & LAND Total:
Post Date
04/15/2025
Warrant List
Vendor Name Payable Number
Fund: 017 ·CITYWIDE LIGHTING & LAND
VAN DE POL ENTERPRISES DL94196
Fund: 060 - WATER FUND
VAN DE POL ENTERPRISES DL94196 04/15/2025 FUEL PD/PW/FD VEHICLE 03/01/25-03/15/25
Fund 060 - WATER FUND Total:
472.87
472.87
Fund: 061 - SEWER FUND
VAN DE POL ENTERPRISES DL94196 04/15/2025 FUEL PD/PW/FD VEHICLE 03/01/25 -03/15/25
Fund 061- SEWER FUND Total:
Vendor VAN DE POL ENTERPRISES Total:
472.87
472.87
2,678.94
8.54 60.21
Vendor: VESTIS GROUP, INC
Fund: 001- GENERAL FUND
VESTIS GROUP, INC
VESTIS GROUP, INC
5040451564
5040455105
04/15/2025
04/15/2025
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
Fund 001- GENERAL FUND Total: 68.75
Fund: 060 - WATER FUND
VESTIS GROUP, INC
VESTIS GROUP, INC
5040451564
5040455105
04/15/2025
04/15/2025
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
Fund 060 - WATER FUND Total:
60.23 8.55
68.78 Fund: 061- SEWER FUND
VESTIS GROUP, INC
VESTIS GROUP, INC
5040451564
5040455105
04/15/2025
04/15/2025
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
PW DEPT OP SUPPLIESTOWELS, MOPS, MATS
Fund 061 - SEWER FUND Total:
Vendor VESTIS GROUP, INC Total:
60.20 8.55
68.75 206.28
04/15/2025
Vendor: WALLANCE JAMES LEE BROUGHTON
Fund: 061- SEWER FUND
WALi.AN CE JAMES LEE BR 03/24/2025 PW BIT INSPECTIONS
Fund 061- SEWER FUND Total:
Vendor WALLANCE JAMES LEE BROUGHTON Total:
275.77
275.77
275.77
Vendor: WINDECKER, INC
Fund:001-GENERALFUND
WINDECKER, INC 328442 04/15/2025 PW GAS & DIESEL FOR
CORP YARD
Fund 001 - GENERAL FUND Total:
322.45
322.45
Fund: 060 - WATER FUND
WINDECKER, INC 328442 04/15/2025 PW GAS & DIESEL FOR
CORP YARD
Fund 060 - WATER FUND Total:
322.45
322.45
Fund: 061 - SEWER FUND
WINDECKER, INC 328442 04/15/2025 PW GAS & DIESEL FOR
CORP YARD
Fund 061- SEWER FUND Total:
Vendor WINDECKER, INC Total:
322.54
322.54
967.44
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: WINNER CHEVROLET, INC
Fund: 010- GAS TAX 2105 FUND
WINNER CHEVROLET, INC 0011078
WINNER CHEVROLET, INC 0011077 (1)
Fund: 060- WATER FUND
WINNER CHEVROLET, INC 0011078
WINNER CHEVROLET, INC 0011077 (1)
04/15/2025
04/15/2025
04/15/2025
04/15/2025
Public Truck Purchase -3
Utilities Pick up 2025
Public Truck Purchase -3
Utilities Pick up 2025
Fund 010- GA5 TAX 2105 FUND Total:
Public Truck Purchase -3
Utilities Pick up 2025
Public Truck Purchase -3
Utilities Pick up 2025
Fund 060 - WATER FUND Total:
12,058.73
12,058.73
24,117.46
36,398.99
36,398.99
72,797.98
Fund: 061- SEWER FUND
WINNER CHEVROLET, INC 0011078
WINNER CHEVROLET, INC 0011077 (1)
04/15/2025 Public Truck Purchase -3
Utilities Pick up 2025
04/15/2025 Public Truck Purchase -3
Utilities Pick up 2025
Fund 061 - SEWER FUND Total:
Vendor WINNER CHEVROLET, INC Total:
Grand Total:
23,918.67
23,918.67
47,837.34
144,752.78
355,166.19
Warrant List
Fund Summary
Fund
001 - GENERAL FUND
009- COMMUNITY CENTER FUND
010-GAS TAX 2105 FUND
016-SWIM POOL FUND
017 - CITY WIDE LIGHTING & LAND
O19 - RECREATION FUND
020- CMA
047- FIREWORKS
059-STORM DRAIN
060- WATER FUND
061-SEWER FUND
062 - REFUSE
063- AIRPORT FUND
074 - ASSESS - BORRELLI
099 - PAYROLL TRUST FUND
200 - REGIONAL MEASURE V
201 - MEASURE V
202- ALT MODES MEASURE V
221-PAL EXPLORERS- PD PROGRAMS
Grand Total:
Payment Amount
54,486.96
1,679.50
27,923.13
4,373.96
15,483.00
13,742.77
24,662.99
13,605.00
1,521.28
88,238.78
79,508.39
1,707.23
1,195.96
224.96
19,155.42
991.34
4,435.79
1,931.96
297.77
355,166.19
Post Dates: 04/02/2025 - 04/15/2025
Report Summary
Account Number
001-0120-510.030-00
001-0120-530.011-00
001-0120-530.201-00
001-0140-510.030-00
001-0140-530.011-00
001-0140-530.091-00
001-0140-530.201-00
001-0142-510.030-00
001-0142-520.010-00
001-0142-530.011-00
001-0142-530.201-00
001-0150-510.030-00
001-0150-530.011-00
001-0150-530.060-00
001-0150-530.062-00
001-0150-540.011-00
001-0210-510.030-00
001-0210-520.030-00
001-0210-520.040-00
001-0210-530.009-00
001-0210-530.011-00
001-0210-530.060-00
001-0210-530.090-00
001-0210-530.201-00
001-0220-520.040-00
001-0220-530.060-00
001-0220-530.062-00
001-0220-530.100-00
001-0230-510.030-00
001-0410-510.030-00
001-0410-530.011-00
001-0410-530.091-00
001-0420-500.011-00
001-0420-530.009-00
Account Summary
Account Name
WORKER'S COMP INSUR
TELEPHONE & INTERNET
OTHER CONTRACT SERVI
WORKER'S COMP INSUR
TELEPHONE & INTERNET
MEETINGS & TRAINING
OTHER CONTRACT SERVI
WORKER'S COMP INSUR
DEPT OPERATING SUPPL
TELEPHONE & INTERNET
OTHER CONTRACT SERVI
WORKER'S COMP INSUR
TELEPHONE & INTERNET
ELECTRIC
GAS
FACILITIES
WORKER'S COMP INSUR
MOTOR VEHICLE EXPEN
FUEL
OTHER PROFESSIONALS
TELEPHONE & INTERNET
ELECTRIC
MEMBERSHIPS/SUBSCRI
OTHER CONTRACT SERVI
FUEL
ELECTRIC
GAS
CONTRACT SERVICES
WORKER'S COMP INSUR
WORKER'S COMP INSUR
TELEPHONE
MEETINGS & TRAINING
WORKER'S COMP INSUR
OTHER PROFESSIONALS
Payment Amount
231.50
0.60 49.57
730.74
0.60 40.00
549.57
2,902.84
-15.30
0.60 49.57
303.74
0.60 2,161.45
233.39
137.10
18,607.06
2,410.10
1,427.61
846.68
119.24
329.80
129.00
10,970.83
90.91 24.64
9.86 506.75
1,594.42
1,811.41
0.60 40.00
3,049.64
74.44
Warrant List Post Dates: 04/02/2025 - 04/15/2025
Account Summary
Account Number Account Name Payment Amount
001-0460-510.030-00 WORKER'S COMP INSUR 588.41
001-0460-530.011-00 TELEPHONE 0.60
001-0460-530.201-00 OTHER CONTRACT SERVI 49.57
001-0610-510.030-00 WORKER'S COMP INSUR 970.78
001-0610-520.010-00 DEPT OPERATING SUPPL 2,393.99
001-0610-520.011-00 UNIFORM ALLOWANCE 93.05
001-0610-520.040-00 FUEL 322.45
001-0610-530.011-00 TELEPHONE 0.60
001-0610-530.060-00 ELECTRIC 17.71
001-0610-530.072-00 OTHER EQUIPMENT REP 378.99
001-0610-540.011-00 FACILITIES 251.25
009-0150-510.030-00 WORKER'S COMP INSUR 727.61
009-0150-520.011-00 UNIFORM ALLOWANCE 8.01
009-0150-530.011-00 TELEPHONE 2.38
009-0150-530.060-00 ELECTRIC 25.26
009-0150-530.062-00 GAS 916.24
010-0140-500.004-00 WORKER'S COMP INSUR 730.74
010-0310-500.004-00 WORKER'S COMP INSUR 456.58
010-0310-530.205-00 WORKER'S COMP INSUR 531.47
010-0310-700.000-00 CAPITAL IMPROVEMENT 26,204.34
016-0613-510.030-00 WORKER'S COMP INSUR 1,594.42
016-0613-520.010-00 DEPT OPERATING SUPPL -272.00
016-0613-520.011-00 UNIFORM ALLOWANCE 8.01
016-0613-520.012-00 AQUATICS CENTER SUPP 119.02
016-0613-530.011-00 TELEPHONE 2.38
016-0613-530.060-00 ELECTRIC 75.73
016-0613-530.201-00 OTHER CONTRACT SERVI 2,810.49
016-0613-540.011-00 BUILDINGS 35.91
017-0120-510.030-00 WORKER'S COMP INSUR 30.87
017-0140-510.030-00 WORKER'S COMP INSUR 584.59
017-0260-530.060-00 ELECTRIC 11,945.58
017-0270-530.009-00 OTHER PROFESSIONALS 296.36
017-0610-510.030-00 WORKER'S COMP INSUR 2,410.92
017-0610-520.040-00 FUEL 214.68
019-0142-510.030-00 WORKER'S COMP INSUR S88.41
019-0150-510.013-00 UNIFORM ALLOWANCE 8.01
019-0150-510.030-00 WORKER'S COMP INSUR 2,296.71
019-0150-520.011-00 UNIFORM ALLOWANCE 8.01
019-0613-510.030-00 WORKER'S COMP INSUR 3,252.07
019-0613-520.010-00 DEPT OPERATING SUPPL 137.10
019-0613-530.011-00 TELEPHONE 2.38
019-0613-530.060-00 ELECTRIC 24.64
019-0613-530.201-00 OTHER CONTRACT SERVI 835.65
019-0613-540.038-00 TECHNOLOGY PURCH/R 6,589.79
020-0310-700.000-00 CAPITAL IMPROVEMENT 24,662.99
047-0704-520.012-00 DEPT OPERATING SUPPL 1,480.00
047-0704-530.009-00 OTHER PROFESSIONALS 12,125.00
059-0120-510.030-00 WORKER'S COMP INSUR 7.72
059-0730-520.010-00 DEPT OPERATING SUPPL 18.72
059-0730-530.201-00 OTHER CONTRACT SERVI 1,494.84
060-0120-510.030-00 WORKER'S COMP INSUR 239.21
060-0140-510.030-00 WORKER'S COMP INSUR 5,649.81
060-0142-510.030-00 WORKER'S COMP INSUR 1,372.96
060-0150-510.030-00 WORKER'S COMP INSUR 347.99
060-0210-510.030-00 WORKER'S COMP INSUR 340.34
060-0460-510.030-00 WORKER'S COMP INSUR 588.41
060-0710-510.030-00 WORKER'S COMP INSUR 4,248.20
060-0710-520.010-00 DEPT OPERATING SUPPL 359.20
Warrant List
Account Summary
Account Number Account Name Payment Amount
060-0710-520.011-00 UNIFORM ALLOWANCE 143.61
060-0710-520.040-00 FUEL 795.32
060-0710-530.009-00 OTHER PROFESSIONALS 1,246.68
060-0710-530.011-00 TELEPHONE 41.74
060-0710-530.060-00 ELECTRIC -774.01
060-0710-530.201-00 0TH ER CONTRACT SERVI 841.34
060-0710-700.000-00 CAPITAL IMPROVEMENT 72,797.98
061-0120-510.030-00 WORKER'S COMP INSUR 239.21
061-0140-510.030-00 WORKER'S COMP INSUR 5,575.17
061-0140-530.201-00 OTHER CONTRACT SERVI 500.00
061-0142-510.030-00 WORKER'S COMP INSUR 2,432.11
061-0150-510.030-00 WORKER'S COMP INSUR 487.19
061-0210-510.030-00 WORKER'S COMP INSUR 340.34
061-0460-510.030-00 WORKER'S COMP INSUR 196.14
061-0520-510.030-00 WORKER'S COMP INSUR 9,765.38
061-0520-520.010-00 DEPT OPERATING SUPPL 731.58
061-0520-520.011-00 UNIFORM ALLOWANCE 156.78
061-0520-520.030-00 MOTOR VEHICLE EXPEN 3,470.11
061-0520-520.040-00 FUEL 795.41
061-0520-530.009-00 OTHER PROFESSIONALS 2,497.44
061-0520-530.011-00 TELEPHONE 41.74
061-0520-530.060-00 ELECTRIC 2,501.53
061-0520-530.201-00 0TH ER CONTRACT SERVI 1,940.92
061-0520-700.000-00 CAPITAL IMPROVEMENT 47,837.34
062-0120-510.030-00 WORKER'S COMP INSUR 7.72
062-0140-510.030-00 WORKER'S COMP INSUR 146.15
062-0142-510.030-00 WORKER'S COMP INSUR 784.55
062-0150-510.030-00 WORKER'S COMP INSUR 69.60
062-0510-530.011-00 TELEPHONE & INTERNET 23.85
062-0510-530.201-00 OTHER CONTRACT SERVI 495.65
062-0530-510.030-00 WORKER'S COMP INSUR 179.71
063-0120-510.030-00 WORKER'S COMP INSUR 15.43
063-0140-510.030-00 WORKER'S COMP INSUR 253.07
063-0142-510.030-00 WORKER'S COMP INSUR 254.39
063-0340-530.011-00 TELEPHONE 0.60
063-0340-530.060-00 ELECTRIC 280.20
063-0460-510.030-00 WORKER'S COMP INSUR 392.27
074-0610-530.060-00 ELECTRIC 224.96
099-0000-220.050 PERS PAYABLE 15,968.91
099-0000-220.065 AFLAC PAYABLE 1,176.74
099-0000-220.071 POA DEDUCT PAYABLE 480.00
099-0000-220.092 CAL PERS 457 DEF COMP 1,171.16
099-0000-220.097 CALIFORNIA STATE DISB 358.61
200-0310-700.000-00 CAPITAL IMPROVEMENT 991.34
201-0310-700.000-00 CAPITAL IMPROVEMENT 4,435.79
202-0310-700.000-00 CAPITAL IMPROVEMENT 1,931.96
221-0210-520.010-00 DEPT OPERATING SUPPL 297.77
Grand Total: 355,166.19
Project Account Summary
Post Dates: 04/02/2025 - 04/15/2025
Project Account Key
None
Grand Total:
Payment Amount
355,166.19
355,166.19
TREASURER'S REPORT
Month Ending March 31, 2025
Balance Balance
Accounts Beginning of Month Deposits Withdrawals End of Month State of California Local Agency $ 8,011,190.50 $ $ $ 8,011,190.50 Investment Fund General Checking Account $ 3,878,739.00 $ 781,829.17 $ 800,233.90 $ 3,860,334.27 Payroll Account $ 746,817.27 $ 199,554.11 $ 175,366.06 $ 771,005.32 Total Cash and Investments $ 12,636,746.77 $ 981,383.28 $ 975,599.96 $ 12,642,530.09 (The following statements are required by California Government Code Section 53646 (b) (2.3)) Investments are made pursuant to the City Council approved Investment Policy and Guidelines. "ge.nngt. y the@ray 71s�nance
Director
ITEM NO.5
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Tiffany Vitorino, Recreation Manager
SUBJECT: Henry Miller Park Gazebo Roof Award and Budget Amendment
BACKGROUND/DISCUSSION
On December 3, 2024, staff presented several potential projects to utilize the Community Funds from Tip Top Farms. During that discussion, multiple projects were considered, and Council provided consensus that the funds would be used to subsidize the 4th of July Fireworks Show, with the remaining balance allocated for upgrading the picnic tables at Harry Schmidt Park.
Another project discussed at that time, was the repair of the Henry Miller Park Gazebo roof. City Council requested modifications to the quotes presented, specifically incorporating a higher-grade shingle {Presidential Shake) to enhance durability and aesthetic. The Council also directed staff to bring back the revised quotes for consideration using the Utility Users Tax (UUT) Fund (Fund 002).
The Henry Miller Park Gazebo serves as the stage for many special events, including the Westside Car Show, OLM Festa, and the 4th of July celebration, and is occasionally rented in conjunction with the Rotary Shelter picnic area for private special events. Staff believes that this project is essential to ensuring the long-term sustainability of the facility, allowing it to continue supporting community events for years to come.
In response to Council's request, staff has obtained three new quotes from the following vendors:
• Straight Edge Roofing - $27,500.00
• Econo Roofing - $32,850.00
• Roof Solutions - $37,500.00
Straight Edge Roofing has provided the lowest bid at $27,500.00. Should the Council wish to proceed, staff is prepared to move forward with the repair.
FISCAL IMPACT
There is sufficient fund balance in the Utility User Tax Fund (Fund 002) to accommodate this project. However, City Council would need to appropriate the funds through a budget amendment as this project was not included in the original FY 24/25 financial budget adopted in June 2024.
RECOMMENDATION
Staff recommends that City Council adopt a resolution:
1. Accepting the low bid from Straight Edge Roofing, Inc. in the amount of $27,500.00 for the replacement of the Gazebo Roof at Henry Miller Park as listed
in the attached proposal, and authorizing the City Manager to execute the Agreement and any associated change orders up to ten percent ( 10%) of the construction contract on behalf of the City of Gustine.
2. Amend the FY 2024-2025 budget by increasing appropriations in the Utility User Tax Fund (UUT Fund 002) in the amount of $30,250.00.
EXHIBIT(S)
A) Henry Miller Gazebo Quotes (Straight Edge Roofing, Roof Solutions, Econo Roofing)
B) Resolution
APPROVED BY: _
-I)'
Soknirorn Than, City Manager
License#: 839371 DATE: 3/17/2025
Straight Edge Roofing, Inc
5248 Sultana Ave.
Atwater, CA 95301
Office: (209) 262-8768
Fax: (209) 214-6894
PROPOSAL AND CONTRACT
ld _
R L D F I N G
er re rarer +au ouvsrwr www.straightedgeroofing.com
Estimator: Brian Dyck (209) 326-4717
[email protected] Fully licensed and insured Presented to: City of Gustine
Tiffany (209) 410-8466
Job Project:
699 3rd Ave.
[email protected] Gustine, CA 95322
We hereby submit specifications and estimates for:
Licenses and permits
OPTIONAL: Install temporary fencing around work project Installation of scaffolding around gazebo and all safety harnesses worn for the project Removal and replacement of top copper roof cap in process of replacing roof on gazebo Tearoff and disposal of old roofing material (1 layer of cedar shingles) 9/12 pitch replace cedar shingle roof with shingle roof
Any minor repairs to roof structure will be included in estimate.
OPTIONAL: Install OSB solid sheathing on entire roof to account for nails coming through sheathing New drip edge flashing around entire roof
Install 30# felt or synthetic felt underlayment
Install GAF Timberline HDZ RS composition shingles
Paint all flashings to match color of roof
Ridglass roof shingles on roof peak (10 in Hip and Ridge shingles) Roof and gutters will be blown clean on job completion
New roof will carry a 10year watertight guarantee covering workmanship from the date of completion Satisfaction guaranteed
Title 24 compliant installation
NOTICE: Under the Mechanic's Lien Law (California Code of Civil Procedure, Section 1181 et Seg.) any Contractor, Subcontractor, Laborer, Supplier or other person who helps to improve your property but is not paid for his work or supplies has a right to enforce a claim against your property. This means that after a court hearing, your property could be sold by a county officer and the proceeds of sales used to satisfy the indebtedness. This can happen even if you have paid your own contractor in full, if the Subcontractor, Laborer, or Supplier remains unpaid. Contractors are required by law to be licensed and regulated by the Contractor's State license Board Any questions concerning a contractor may be referred to the registrar of the board whose address is:
Contractor's State License Board. P. 0 Box 26000, Sacramento, CA 95827 or 9835 Goethe, Sacramento, CA 95827 Approx 1,600 squ/ft
We hereby propose to supply material and labor in accordance to above specifications for the sum of:
~ ' •
Estimate to replace gazebo roof
OPTIONAL: GAF Grand Sequoia (Presidential]
OPTIONAL: Install temporary fencing
OPTIONAL: Install OSB solid sheathing
Oryrot repairs
$ 20,000.00
$ 27,500.00
$ 1,200.00
$ 6,950.00
Payment to be made as follows: TBD
Full payment on completion
Acceptance of Proposal
Date of Acceptance:
Agreement to Terms of Contract
This contract is VOID after 30 days.
I trchasef._
!Contractor,
_
Roof and Solar Solutions
Reroof Gazebo
by Continental Roof Services
Date: 3/3/2025 Name: Tiffany A. Vitorino
For Project: Gustine Henry Miller Park Gazebo E-Mail: [email protected] Address: 670 2nd Ave Work Phone: 209 854 9411
Gustine, CA Cell Phone: 209 410 8466
Company: City of Gustine Fax:
Mailing 352 Fifth St.
Address: Gustine, CA
Composition Shingles
We Propose: 1 Replace gazebo roof approximately 1600sqft 2 Remove and dispose of existing roofing.
3 Repair wood damage or rot as needed.
4 Install synthetic felt underlayment.
5 Install Presidential roof shingles.
6 Install 10" hip and ridge shingles.
7 Clean up work area.
Color: TBD
Terms of All work listed above to be completed as specified for the sum of: $37,500.00 Payment: This price includes paying prevailing wage.
Mobilization prior to start: $15,000.00
Progress payment at end of Watertight Phase: $15,000.00 Final payment due upon completion of project: $7,500.00 Options: Temporary fencing Initial:
Initial:
Exclusion: Plans, engineering, permit, dry rot/rust, mold, lead and asbestos testing and abatement, skylight lens leaks deficiencies not visible or called out in this proposal.
Submitted: Date: 3/3/25 by: Rod Fickel for: Continental Roof Services.
Acceptance: The above prices, specifications, and conditions are satisfactory and are hereby accepted.
By signing below, customer authorizes Continental Roof Services to do the work specified above for the amount shown.
Signature:
Date of Acceptance: Signature:
Lic. #760210
NOTICE OF LICENSE INFORMATION: State law requires anyone who contracts to do construction work to be licensed by the Contractors Slate License Board in the license category in which the contractor is going to be working if the total pnce of the ob is S500 or more (including labor and materials) Licensed contractors are regulated by law designed to protect the public If you contract with someone who does not have a license, the Contractors State License Board may be unable to assist you with a complaint Your only remedy against an unlicensed contractor may be in cvil court, and you may be liable for damages arising out of any inunes to the contractor or his or her employees You may contact the Contractors Slate License Board to find out f this contractor has a valid license The Board has complete information on the history of licensed contractors, including any possible suspensions, revocations, judgments and citatons The Board has offices throughout California Please check the govemment pages of Ihe white pages for the office nearest you or call 1-800-321-CSLB for more information P.O.Box 537
www.roofsolutions.us
Pleasanton, Ca 94566 831 419 3526
16721 Letteau Ave.
Delhi, CA 95315
Tel 209.668.6222
Fax: 209.250.1918
Contractors Lic.# 749551 RESIDENTIAL & COMMERCIAL
�
EROCO0FINN0 G
ROOFING AGREEMENT
Name City of Gustine Job Location 699 3rd Ave
Approx. Start Date 3-6 weeks
Approx. Completion Date_~6(dayS
Street _
City (iuS\le
Email: _
Number: _
City Gustine
State Ca Zip Code 95380
It is mutually agreed as follows:
1. Construction - ECONO-ROOFING will furnish the necessary labor, materials and equipment to perform in a workmanship like manner the work as detailed under the following specifications.
2. Specifications - Specifications -
• Rot wt Presidential TL Solaris
• Color _
• Furnish & install all required jacks, flashings and/or valleys • Seal and paint all jacks, flashings and/or valleys
• Includes clean-up of roof and surrounding grounds
• Includes oU year manufacturer's warranty NON-PRORATED • Includes _D year workmanship warranty
Yes No
a [ Furnish & install felt synthetic 30lb. Ice/water
[ Removal and replacement of lineal feet
of fascia
DJ emoval and replacement ot ANY dry-rot
lineal feet
of tongue and groove or shiplap.
Yes No
2 0
0 2 0
0 0 a
2 0
0 0
CD 1.11
D a
D a
Tear oft l layer(s)of _Shake
Furnish & Istai _7/16 sheeting
Furnish & install metal nosing - Color _
Furnish & install dimensional ridge-caps
Furnish tt. Ridge Vent (or) Ohagen vents
Remove & reinstall existing antenna(s)
Remove & reinstall existing solar panels
Re-roofing of sq. flat section(s) with
Re-roofing of other structures (specify) _
Furnish & Instal tt. of 5" or 7" Seamless Rain Gutter
Down Spouts _
Gutter Color Spout Color _
Special Remarks:
1 Remove existing comp roof, then haul away debris from job site
2. Inspect and replace any dry-rot found on roof. then sheet with 7/16s osb.
3. Install Presidential TL Solaris shingles. New roof consists of all new drip edge, underlayment, starter strip, flashings, roof vents, and ridge caps.
• ECONO-ROOFING will not re-alignment Satellite Dish.
• ECO NO-ROOFING is not responsible for crack drive ways.
3. Owner promises to pay or cause to be paid to Econo-Roofing in consideration therefore, the sum of:
THIRTY TWO THOUSAND EIGHT HUNDRED and FIFTY polars ($ 32,850 50% Due upon completion:
50% Due upon delivery of materials: $ 1/
$l/
(This estimate is a cash/check discount price.) Estimate is good for 15 days and subject to lumber & material increases.
ACCEPTANCE - The above prices, specifications and conditions are satisfactory and are hereby accepted.
You are authorized to do the work as specified. Payment will also be outlined above. Buyer has the right to rescind this agreement within three days of acceptance.
ECONO-ROOFING HOMEOWNER
By Brian E
Buyer's Signalure Acceptance Date
Date 03/13/2025
Econo-Roofing Buyer's Signature Acceptance Date
ECONO-ROOFING HAS THE RIGHT TO RESCIND THIS CONTRACT WITHIN FIFTEEN WORKING DAYS OF ACCEPTANCE
STANDARD PROVISIONS
Changes in work- If homeowner requests any alteration or deviation from the specifications involving extra costs, there will be an extra charge over and above the estimate for agreed upon addition or variation.
TV Antennas - ECONO-ROOFING shall use reasonable care, but is not responsible for TV antennas, guy wires or adjustments of sets.
Pre-Existing Conditions-Ponding or Collection of Water - ECONO-ROOFING is not responsible for correcting existing roof surfaces to eliminate ponding, collection of water, uneven surfaces, deflections, etc., unless included in the terms herein. ECONO-ROOFING shall not be held responsible for any preexisting conditions or damages, i.e. cracked driveways, damages incurred from prior roof leaks, etc., or their repair.
Raising or Moving of Equipment - ECONO-ROOFING agrees to use reasonable care when moving, raising or lifting any existing objects such as solar panels, gutters, conduits, signs, skylights, air conditioners, etc., but shall assume no responsibility for the operation of or damage to any such objects due to deteriorated conditions of those objects.
If homeowner/buyer fails to pay this invoice when due, homeowner/buyer agrees to pay monthly service charges equal to 1 1/2 percent per month (18 percent per annum) of the outstanding balance principal due as liquidated damages.
Should legal proceedings become necessary to effect collection of monies due for services and materials provided by ECONO-ROOFING home owner/ buyer agrees to pay all actual costs of collection, including without limitation, reasonable attorney(s) fees and costs.
ECONO-ROOFING is not responsible for damages to driveway from pre-existing conditions.
NOTICE TO OWNER
Contractors are required by law to be licensed and are regulated by the Contractors State License Board.
Any questions concerning a contract may be referred to the Headquarters Office - Contractors State License Board located at: 9821 Business Park Drive, Sacramento, CA 95827. Mailing Address: P.O. Box 26000, Sacramento, CA 95826. 24 Hour Licensing & Consumer Information: 1-800-321-CSLB (2752).
Under the California Mechanic Lien Law any contractor, subcontractor, laborer, supplier or other person who helps to improve your property, but is not paid for his/her work or supplies has a right to enforce a claim against your property. This means that after a court hearing, your property could be sold by a court officer and the proceeds of the sale used to satisfy the indebtedness. This can happen even if you have paid your contractor in full if the subcontractors, laborers, or suppliers remain unpaid.
To preserve their rights to file a claim or lien against your property, certain claimants such as subcontractors or material suppliers are required to provide you with a document entitled "Preliminary Notice." Original (or prime) contractors and laborers for wages do not have to provide this notice. A Preliminary Notice is not Lien against your property. Its purpose is to notify you of persons who may have a right to file a lien against your property if they are not paid. (Generally, the maximum time allowed for filing a claim or lien against your property is ninety (90) days after completion of your project.) To ensure extra protection for yourself and your property, you may wish to take one or more of the following steps: Require that your contractor supply you with a payment and performance bond, which provides that the bonding company will either complete the project or pay damages up to the amount of the bond. This payment and performance bond as well as a copy of the construction contract should be filed with county recorder for your further protection.
Issue joint checks for a payment, made out to both your contractor and subcontractors or material suppliers involved in the project. This will help to insure that all persons due payment are actually paid.
After making payment on any completed phase of the project, and before making further payments, require your contractor to provide you with unconditional lien releases signed by each material supplier, subcontractor and laborer involved in that portion of the work for which payment was made. On projects involving improvements to a single family residence or a duplex owned by individuals the persons signing these releases lose their right to file a claim against your property. In other types of construction this protection may still be important, but may not be as complete. To provide yourself under this option you must be certain that all material suppliers, subcontractors or laborers have signed.
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE ACCEPTING BID AND AWARDING A CONTRACT TO STRAIGHT EDGE ROOFING INC. FOR THE HENRY MILLER PARK
GAZEBO ROOF REPLACEMENT PROJECT, INCREASING THE APPROPRIATIONS LIMIT IN THE
UTILITY USER TAX FUND, AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE
AGREEMENT
WHEREAS, the City of Gustine recognized the need for the replacement of the gazebo roof at the Henry Miller Park; and
WHEREAS, staff has solicited for three proposals in accordance with Section 2-6- 40 of the City Municipal Code; and
WHEREAS, a total of three (3) Proposals were received at the Gustine City Hall; and
WHEREAS, the bid results were as listed below; and
CONTRACTOR
Straight Edge Roofing
Econo Roofing
Roof Solutions
TOTAL BID
$27,500.00
$32,850.00
$37,500.00
WHEREAS, the proposals have been reviewed and Straight Edge Roofing, Inc. submitted the lowest responsive and responsible bid.
WHEREAS, there is sufficient fund balance in the Utility User Tax (UUT Fund 002) to accommodate this project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Gustine:
Section 1. Award a contract to Straight Edge Roofing, Inc. in the amount of $27,500.00 and authorize the City Manager to execute an agreement and any associated change order, up to 10% of the project cost ($2,750.00), with Straight Edge Roofing, Inc. on behalf of the City of Gustine.
Section 2. Amend the Fiscal Year 2024-2025 budget by increasing appropriations in Utility User Tax (UUT Fund 002) in the amount of $30,250.00 Section 3. This Resolution will become effective immediately.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 15th day of April, 2025, and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Melanie Correa, City Clerk
City of Gustine
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ITEM NO. 6
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Melanie Correa, Administrative Services Director SUBJECT: Employment Contract between City of Gustine and Public Works Utilities Supervisor
BACKGROUND/DISCUSSION
The City engages certain classifications through employment contracts, as opposed to through a collective bargaining agreement. Contracted employees are generally in those classifications that are deemed exempt in accordance with the regulations imposed by the Department of Industrial Relations.
With the adoption of the FY 2024-2025 financial budget, City Council approved several new classifications including that of Public Works Utilities Supervisor. This mid-level management classification addresses key operational needs within the Public Works Department, and is charged with the oversight, maintenance and management of the water, sewer, and storm drain systems. This position will support departmental preventive maintenance needs and long-term planning by contributing to the City's Capital Improvement Plan as well as participating in master plan initiatives and updates, ensuring sustainable infrastructure development and maintenance.
Staff conducted an open-competitive recruitment in accordance with the City's Personnel Rules & Regulations, during which a qualified candidate was identified. The candidate has completed the necessary pre-employment testing and screenings, and has scheduled a tentative start date of April 28, 2025.
The Council must approve all employment agreements. The agreement is attached for review as Exhibit A.
FISCAL IMPACT
The proposed compensation was included in the approved FY 2024/2025 financial budget. Employee salary and additional stipends will be allocated across the classification's payroll split.
RECOMMENDATION
Staff recommends that Council approve the employment agreement between the City of Gustine and the Public Works Utilities Supervisor.
EXHIBIT(S)
A) Employment Agreement -- Public Works Utilities Supervisor so '>l
Soknirorn Than, City Manager
PUBLIC WORKS UTILITIES SUPERVISOR
EMPLOYMENT AGREEMENT
CITY OF GUSTINE
This Employment Agreement ("Agreement"), made and entered into this February __ , 2025, by and between the City of Gustine, a California municipal corporation, ("City" or "Employer") and Martin Pulido ("Employee"), an individual, both of whom agree as follows:
Section t. Appointment; Duties and Authority
A. City agrees to employ Employee as Public Works Utilities Supervisor, to perform the functions and duties specified in the job description and the Gustine Municipal Code (if applicable), and to perform other legally permissible and proper duties and functions. Employee's appointment is "at will," meaning that the employment can be terminated at any time, with or without cause. Employee serves at the pleasure of the City Manager.
B. Employee agrees to maintain any licenses or certifications required by Employee's job description.
Section 2. Hours of Work
The Employee as Public Works Utilities Supervisor is an exempt position, and Employee is expected to engage in those hours of work necessary to fulfill the obligations of the position.
Employee must be available to other staff and members of the public during City's regular hours of business, and generally, Employee is expected to be working during such regular hours of business. Employee's position also requires frequent time worked outside of customary business hours (e.g. to attend City Council meetings or other functions on City's behalf). As such, Employee's daily and weekly work schedule will vary in accordance with the work to be performed an in accordance with specific direction provided by the Public Works Director.
Section 3. Performance Evaluation
The Public Works Director shall conduct an evaluation of Employee's performance first at the completion of the initial six-month probationary period. Evaluations will occur annually after initial occurrence. The evaluation process shall include a written evaluation, as well as a meeting to discuss the evaluation and to provide direction and feedback. Employee is expected to participate in the evaluation process through the Employee Contribution forms. Progress on achieving established goals will inform any additional discretionary compensation adjustments during the term of this agreement.
Section 4. Compensation
A. City agrees to pay Employee according to the following salary schedule:
As of the date of this contract, the employee will be compensated as follows:
28859.00009\29253296.1
I. Effective the date of this contract, the employee will be compensated at an annual salary $72,000 for the employee's six-month probationary period.
2. At the successful completion of the employee's probationary period, the employee will receive a 3% cost of living salary adjustment, increasing annual salary to $74,160.
3. Effective July 1, 2026, the employee will receive a 3% cost of living salary adjustment, increasing annual salary to $76,385.
4. Effective July 1, 2027, the employee will receive a 3% cost of living salary adjustment, increasing annual salary to $78,676.
B. Salary changes approved for and applied to any other employees of City shall not be applied to Employee unless the City Council expressly provides that they shall apply. Any salary increase shall be contingent on the Public Works Director's positive evaluation of Employee's performance described in this Agreement.
C. Employee shall be paid at the same intervals and in the same manner as other management employees, and all wage payments are subject to applicable payroll taxes and withholdings.
Section 5. Health, Disability and Life Insurance Benefits Upon execution of this agreement, the City will make available to the Employee the same benefits granted to the Gustine Public Works Association with respect to health, dental and vision insurance, Employee Assistance Program, and CalPERS benefits; such benefits shall include Employee paying any applicable Employee portions thereof, in the amounts paid by the members of the Gustine Public Works Association.
Should the employee not participate in the health care plan, then the City shall pay the Employee $100.00 (one hundred dollars) per month in. The parties expressively agree that this $100.00 is in addition to, and not part of, the employee's compensation provided in this Agreement.
Employee is responsible for providing proper proof of coverage in accordance with the law.
Section 6. Holidays, Vacation, Sick, and Administrative Leave A. Sick Leave. Employee shall accrue sick leave at the rate of eighty (80) hours per year, accrued at even intervals bi-weekly. Employee may use paid sick leave in accordance with the City's sick leave policy, for those purposes specified in City policy and the California Labor Code. Sick leave is not eligible for cash-out at any time, and any remaining accrued sick leave at such time of Employee's retirement from City service will be governed by the then-existing City contract with CalPERS.
B. Vacation. Employee shall accrue vacation leave at the rate of eighty (80) hours per year, accrued at even intervals bi-weekly. Upon the Employee achieving five (5) years of full-time service with the Employer, Employee will accrue vacation at the rate of one hundred twenty (120) hours per year, accrued at even intervals bi-weekly.
2 28859.00009\29253296.L
Maximum vacation accrual shall be at 360 hours (9 weeks). Vacation accrued in excess of the 360 hours must be used within 90 days of such accrual or will be forfeited. The City Manager, upon recommendation of the Public Works Director, may approve exceptions to this rule, in writing. If, at the end of this period, the employee is still unable to use vacation accruals due to departmental staffing needs, the City shall pay all hours in excess of360 at the employee's hourly base rate.
If the employee does not request vacation during the six-month period following the accumulation of360 hours, and is unable to justify the failure to request vacation, the employee shall not continue to accrue hours and shall not be paid for the accumulated hours in excess of 3 60.
The decision will determined by the City Manager.
C. Holidays. Employee shall be entitled to those paid holidays recognized by the City for employees subject to the Gustine Public Works Association. Employee is further granted the same annual floating holiday leave benefits as granted to the members of the Gustine Public Works Association.
D. Administrative Leave. Employee shall receive an annual amount of fifty six (56) hours administrative leave accrued at even intervals bi-weekly. The City and Employee agree that Employee shall have no vested right to unused portions of this administrative leave.
Section 7. Education Incentive.
A. Employee shall be eligible to tuition assistance for reimbursement of educational costs for classes or courses to obtain licenses outside of those required in the classification job description. Reimbursement shall be paid at 50% of the cost of tuition, books and materials as submitted with receipts, not to exceed $1,500 in a fiscal year (July 1 to June 30).
Section 8. Cell Phone
City will provide employee with cell phone for conducting city business. If employee chooses to forgo a city-issued cell phone, employee shall receive a technology stipend of $100.00 per month to compensate for the use of his personal cell phone for City business.
Section 9. Retirement
City provides retirement benefits through the California Public Employees Retirement System ("CalPERS). As a CalPERS "non-classic" member, Employee's retirement benefit is based on a 2%@ 62 formula with the highest three-year average. Employee pays the employee retirement contribution.
Section 10. Term
The term of this Agreement shall be for the period from February_, 2025 through June 30, 2028 unless terminated earlier by either party as provided herein. 3 28859.00009\29253296.1
Section 11. Termination,
A. Tennination By City. Employee understands and agrees that Employee has no constitutionally protected property or other interest in Employee's City employment. Employee understands that the City Manager may terminate Employee's employment at any time without cause. In the event that Employee is terminated by the Employer, and Employee is otherwise ready, willing and able to perform their duties under this Agreement, the City shall not pay any severance.
Employee agrees that they shall not be entitled to any other payment or compensation of any kind from Employer in connection with termination of their employment, with the exception of any accrued unused leave and other such benefits as may be due and payable under applicable City rule, regulation or policy, and/or applicable local, state or federal law.
B. Termination at the Request of Employee. It is the Employees intention, and the Employer's understanding, that Employee will not look for other employment and remain employed with the City during the term of this Agreement. However, the Employee may voluntarily terminate employment at any time by giving not less than thirty (30) days' written notice. In the event that the Employee provides such written notice, they shall be entitled to receive at the termination of this employment only such accrued unused leave and other such benefits as may be due and payable under applicable City rule, regulation or policy, and/or applicable local, state or federal law. Employee shall not be entitled to any severance pay or other compensation at the termination of their employment. During the period subsequent to Employee's submission of their notice terminating their employment, they shall continue to perform their duties as Public Works Utilities Supervisor unless removed from those duties and/or terminated by the Employer pursuant to the terms of this Agreement. In the event that Employee is then removed from those duties by the Employer, Employee shall continue to receive compensation in the form of salary and benefits through the completion of the thirty (30) day notice period, unless they are terminated for cause as set for in sub-section C of this Section.
C. Termination by Employer for Cause. Employer may terminate Employee's employment for cause. In the event the Employee is terminated for cause, they shall not be entitled to the payment of any severance pay or compensation, other than the payment of accrued and unused leave and other such benefits as may be due and payable under applicable City rule, regulation or policy, and/or applicable local, state or federal law. In the event that Employee is terminated for cause, Employee shall be entitled to prior written notification of the reason(s) for the termination, the facts upon which such reason(s) are based, copies of all of all supporting evidence and investigations regarding the facts and reason(s) for the termination, and the right to respond, orally or in writing or both, to the City Manager within five (5) working days of receipt of the notice of such termination. Furthermore, if requested by Employee, Employee shall have the right to a hearing before City Council, which shall be a heating de novo. In the event the decision to terminate for cause is reversed by the City Council and the City Manager terminates the Employee's employment without cause, the terms of.
Section 12. Severance
A. In the event that the Agreement is terminated as outlined in sub-section A of Section 11 of this Agreement, the Employee is not entitled to any severance compensation. 4 28859.00009\29253296.1
Section 13. Indemnification
City shall indemnify and defend Employee in accordance with the California Government Claims Act. City's obligation to defend and indemnity Employee shall extend only to the entry of a final judgment by the trial court, and shall not extend to providing defense or indemnity in connection with an appeal of the judgment, except as otherwise specifically required by law. City will determine, in its sole discretion, whether to compromise and settle any such claim or suit against Employee, as well as the amount of any settlement or judgment rendered thereon.
Section 14. Notices
Notice pursuant to this Agreement shall be given by personal service, by overnight delivery service (e.g. Federal Express), or by depositing in the custody of the United States Postal Service, postage prepaid, addressed as follows:
Employer:
Employee:
City of Gustine
352 Fifth Street
Gustine, CA 95322
Attn: City Manager
Martin Pulido
Notice shall be deemed given as of the date of personal service or as the date of deposit of such written notice in the course of transmission by overnight delivery or by the United States Postal Service.
Section 15. General Provisions
A. Tntegration. This Agreement sets forth and establishes the entire understanding between City and Employee. Any prior discussions or representations by or between the patties are merged into and rendered null and void by this Agreement. The parties by mutual written Agreement may amend any provision of this Agreement during the life of the Agreement. Such amendments shall be incorporated and made a part of this Agreement.
B. Binding Effect. This Agreement shall be binding on City and Employee and shall not be assignable or transferable, in whole or in part, by either party. Any such purported transfer or assignment shall be null and void.
C. Effective Date. This Agreement shall become effective on February__, 2025.
D. Severability. The invalidity or partial invalidity of any portion of this Agreement will not affect the validity of any other provision. In the event that any provision of this Agreement is held to be invalid, the remaining provisions shall be deemed to be in full force and effect as if they have been executed by both parties subsequent to the expungement or judicial modification 5 28859.00009\29253296.I
of the invalid provision.
E. Statutory Requirements. This Agreement shall be deemed to incorporate by reference the provisions of Sections 53243 et seq. of the Government Code, as it may be amended or renumbered.
F. Governing Law and Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of California. Employee and City agree that venue for any dispute shall be in Merced County, California.
G. Representation by Counsel. The parties acknowledge and agree that they were, or had the opportunity to be, represented individually by legal counsel with respect to the matters that are the subject of this Agreement and that they are fully advised with respect to their respective rights and obligations resulting from signing this Agreement.
H. Waiver. Any failure of a party to insist upon strict compliance with any term, undertaking, or condition of this Agreement shall not be deemed to be a waiver of such term, undertaking, or condition. To be effective, a waiver must be in writing, signed and dated by the parties.
IN WITNESS WHEREOF, the parties have executed this Agreement on February ,2025.
CITY OF GUSTINE
By: --------- Sok n i ro m Than
City Manager
28859.00009\29253296.1
6 EMPLOYEE:
By: _
Martin Pulido
Public Works Utilities Supervisor
ITEM NO. 7
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Jenny Morrison, Finance Director
SUBJECT: Authorize City Manager to Execute an Addendum to Harris & Associates to Complete the Water and Sewer Rate Study
BACKGROUND/DISCUSSION
The City has the responsibility for providing water and sewer services to its residents. To provide and maintain these services adequately, the City must take steps to ensure that revenues meet current and future expenses for these Enterprises. The City does that by establishing rate schedules based upon current and future cost factors.
In November 2023, the Council authorized staff to enter into an agreement with Harris & Associates to complete a water and sewer rate study, as the existing study was coming to terms in June 2024. In early 2024, it became apparent that this work should be paused to allow staff to fully incorporate updates to the City's infrastructure maps and to allow for capital improvement project planning and execution. As a result of the pause, there was no rate increase effective July 1, 2024.
Staff has resumed conversations with Harris & Associates to inquire on proceeding with this agreement and service. The original agreement (Exhibit A) between the City and Harris & Associates needed an amendment to update the project schedule and extend the term of the agreement. For this reason, staff recommends Council approve the resolution authorizing the City Manager to execute Amendment No. 1 with Harris & Associates for a one-year extension and cost escalation to continue the efforts on the water and sewer rate study.
FISCAL IMPACT
There is no fiscal impact. Water and Sewer Rate Study was budgeted in FY 24-25. Any funds not utilized in the FY 24-25 budget period will be rolled over into the FY 25-26 budget. The additional $13,440 quoted in Amendment No. 1 will be accounted for in the FY 25-26 budget.
RECOMMENDATION
Staff is recommending that Council adopt a resolution authorizing the City Manager to execute Amendment No. 1 with Harris & Associates.
EXHIBIT(S)
A) Professional Services Agreement between City and Harris & Associates (12/18/2023)
B) Amendment
C) Resolution
APPROVED BY: _
Soknirorn Than, City Manager
CITY OF GUSTINE
PROFESSIONAL SERVICES AGREEMENT
This Agreement is made and entered into as of_'@C [ , 2023 by and between the City of Gustine, a municipal corporation organized and operating under the laws of the State of California with its principal place of business at 352 Fifth Street, Gustine, California ("City"), and Harris & Associates, a California Corporation with its principal place of business 1401 Willow Pass Rd., Concord, CA 94520 (hereinafter referred to as "Consultant"). City and Consultant are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement.
RECITALS
A. City is a public agency of the State of California and is in need of professional services for the following project: Water and Sewer Rate Update FY 2024-2029 (hereinafter referred to as "the Project").
8. Consultant is duly licensed and has the necessary qualifications to provide such services.
C. The Parties desire by this Agreement to establish the terms for City to retain Consultant to provide the services described herein.
AGREEMENT
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. Services.
Consultant shall provide the City with the services described in the Scope of Services attached hereto as Exhibit "A."
2. Compensation.
a. Subject to paragraph 2(b) below, the City shall pay for such services in accordance with the Schedule of Charges set forth in Exhibit B." b. In no event shall the total amount paid for services rendered by Consultant under this Agreement exceed the sum of Sixty Thousand dollars even ($60,000) (Sixty Thousand dollars). This amount is to cover all printing and related costs, and the City will not pay any additional fees for printing expenses. Periodic payments shall be made within 30 days of receipt of an invoice which includes a detailed description of the work performed. Payments to Consultant for work performed will be made on a monthly billing basis.
3. Additional Work.
If changes in the work seem merited by Consultant or the City, and informal consultations with the other party indicate that a change is warranted, it shall be processed in the following manner: a letter outlining the changes shall be forwarded to the City by Consultant with a statement of estimated changes in fee or time schedule. An amendment to this Agreement shall be prepared by the City and executed by both Parties before performance of such services, or the City will not be required to pay for the changes in the scope of work. Such amendment shall not render ineffective or invalidate unaffected portions of this Agreement.
4. Maintenance of Records.
Books, documents, papers, accounting records, and other evidence pertaining to costs incurred shall be maintained by Consultant and made available at all reasonable times during the contract period and for four (4) years from the date of final payment under the contract for inspection by City.
5. Time of Performance.
Consultant shall perform its services in a prompt and timely manner and shall commence performance upon receipt of written notice from the City to proceed ("Notice to Proceed").
Consultant shall complete the services required hereunder within "Activity Schedule" as Exhibit C. The Notice to Proceed shall set forth the date of commencement of work.
6. Delays in Performance.
a. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage or judicial restraint.
b. Should such circumstances occur, the non-performing party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement.
7. Compliance with Law.
a. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local government, including Cal/OSHA requirements. b. If required, Consultant shall assist the City, as requested, in obtaining and maintaining all permits required of Consultant by federal, state and local regulatory agencies. c. If applicable, Consultant is responsible for all costs of clean up and/ or removal of hazardous and toxic substances spilled as a result of his or her services or operations performed under this Agreement.
8. Standard of Care
Consultant's services will be performed in accordance with generally accepted professional practices and principles and in a manner consistent with the level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions.
9. Assignment and Subconsultant
Consultant shall not assign, sublet, or transfer this Agreement or any rights under or interest in this Agreement without the written consent of the City, which may be withheld for any reason. Any attempt to so assign or so transfer without such consent shall be void and without legal effect and shall constitute grounds for termination. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement. Nothing contained herein shall 2 28859.00009\29330794 1
prevent Consultant from employing independent associates, and subconsultants as Consultant may deem appropriate to assist in the performance of services hereunder.
10. Independent Consultant
Consultant is retained as an independent contractor and is not an employee of City. No employee or agent of Consultant shall become an employee of City. The work to be performed shall be in accordance with the work described in this Agreement, subject to such directions and amendments from City as herein provided.
11. Insurance. Consultant shall not commence work for the City until it has provided evidence satisfactory to the City it has secured all insurance required under this section. In addition, Consultant shall not allow any subcontractor to commence work on any subcontract until it has secured all insurance required under this section. a. Commercial General Liabilitv
() The Consultant shall take out and maintain, during the performance of all work under this Agreement, in amounts not less than specified herein, Commercial General Liability Insurance, in a fonn and with insurance companies acceptable to the City. (ii) Coverage for Commercial General Liability insurance shall be at least as broad as the following:
(1) Insurance Services Office Commercial General Liability coverage (Occurrence Form CG 00 01) or exact equivalent. (iii) Commercial General Liability Insurance must include coverage for the following:
(1) Bodily Injury and Property Damage
(2) Personal Injury/Advertising Injury
(3) Premises/Operations Liability
(4) Products/Completed Operations Liability
(5) Aggregate Limits that Apply per Project
(6) Explosion, Collapse and Underground (UCX) exclusion deleted
(7) Contractual Liability with respect to this Contract (8) Broad Form Property Damage
(9) Independent Consultants Coverage
(iv) The policy shall contain no endorsements or provisions limiting coverage for (1) contractual liability; (2) cross liability exclusion for claims or suits by one insured against another; (3) products/completed operations liability; or (4) contain any other exclusion contrary to the Agreement.
(v) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status using ISO endorsement forms CG 20 10 IO O I and 20 3 7 l O O l, or endorsements providing the exact same coverage. (vi) The general liability program may utilize either deductibles or provide coverage excess of a self-insured retention, subject to written approval by the City. and provided that such deductibles shall not apply to the City as an additional insured. 3 28859 00009\29330794 1
b. Automobile Liabilitv
(i) At all times during the performance of the work under this Agreement, the Consultant shall maintain Automobile Liability Insurance for bodily injury and property damage including coverage for owned, non-owned and hired vehicles, in a form and with insurance companies acceptable to the City.
{ii) Coverage for automobile liability insurance shall be at least as broad as Insurance Services Office Form Number CA 00 01 covering automobile liability (Coverage Symbol I, any auto).
(iii) The policy shall give City, its officials, officers, employees, agents and City designated volunteers additional insured status. (iv) Subject to written approval by the City, the automobile liability program may utilize deductibles, provided that such deductibles shall not apply to the City as an additional insured, but not a self-insured retention.
c. Workers' Compensation/Employer's Liability
(i) Consultant certifies that he/she is aware of the provisions of Section 3700 of the California Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and he/she will comply with such provisions before commencing work under this Agreement.
(ii) To the extent Consultant has employees at any time during the term of this Agreement, at all times during the performance of the work under this Agreement, the Consultant shall maintain full compensation insurance for all persons employed directly by him/her to carry out the work contemplated under this Agreement, all in accordance with the "Workers' Compensation and Insurance Act," Division IV of the Labor Code of the State of California and any acts amendatory thereof, and Employer's Liability Coverage in amounts indicated herein. Consultant shall require all subconsultants to obtain and maintain, for the period required by this Agreement, workers' compensation coverage of the same type and limits as specified in this section. d. Professional Liability (Errors and Omissions)
At all times during the performance of the work under this Agreement the Consultant shall maintain professional liability or Errors and Omissions insurance appropriate to its profession, in a form and with insurance companies acceptable to the City and in an amount indicated herein.
This insurance shall be written on a policy form coverage specifically designed to protect against acts, errors or omissions of the Consultant. "Covered Professional Services" as designated in the policy must specifically include work performed under this Agreement. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. e. Minimum Poley Limits RRequired
(i) The following insurance limits are required for the Agreement:
Combined Single Limt
Commercial General Liability
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$1,000,000 per occurrence/ $2,000,000 aggregate
4
for bodily injury, personal injury, and property
damage
Automobile Liability $1,000,000 per occurrence for bodily injury and property damage
Employer's Liability $1,000,000 per occurrence
Professional Liability $1,000,000 per claim and aggregate (errors and omissions)
(ii) Defense costs shall be payable in addition to the limits. (iii) Requirements of specific coverage or limits under General Liability, Employer's Liability and Automobile Liability contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance. Any available coverage shall be provided to the parties required to be named as Additional Insured pursuant to this Agreement. f. Evidence Required
Prior to execution of the Agreement, the Consultant shall file with the City evidence of insurance from an insurer or insurers certifying to the coverage of all insurance required herein. Such evidence shall include original copies of the ISO CG 00 01 (or insurer's equivalent) signed by the insurer's representative and Certificate of Insurance (Acord Form 25-S or equivalent), together with required endorsements. All evidence of insurance shall be signed by a properly authorized officer, agent, or qualified representative of the insurer and shall certify the names of the insured, any additional insureds, where appropriate, the type and amount of the insurance, the location and operations to which the insurance applies, and the expiration date of such insurance.
g. Policy Provisions Required
(i) Consultant shall provide the City at least thirty (30) days prior written notice of cancellation of any policy required by this Agreement, except that the Consultant shall provide at least ten (10) days prior written notice of cancellation of any such policy due to nonpayment of premium. If any of the required coverage is cancelled or expires during the terrn of this Agreement, the Consultant shall deliver renewal certificate(s) including the General Liability Additional Insured Endorsement to the City at least ten ( l 0) days prior to the effective date of cancellation or expiration.
(ii) The Commercial General Liability Policy and Automobile Policy shall each contain a provision stating that Consultant's policy is primary insurance and that any insurance, self-insurance or other coverage maintained by the City or any named insureds shall not be called upon to contribute to any loss.
(iii) The retroactive date (if any) of each policy is to be no later than the effective date of this Agreement. Consultant shall maintain such coverage continuously for a period of at least three years after the completion of the work under this Agreement. Consultant shall purchase a one ( l) year extended reporting period A) if the retroactive date is advanced past the effective date of this Agreement; B) if the policy is cancelled or not renewed; or C)if the policy is replaced by another claims-made policy with a retroactive date subsequent to the effective date of this Agreement.
c
" 28859 .00009\29330794.
(iv) All required insurance coverages, except for the professional liability coverage, shall contain or be endorsed to waiver of subrogation in favor of the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right ofrecovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subconsultants. (v) The limits set forth herein under General Liability, Employer's Liability and Automobile Liability shall apply separately to each insured against whom claims are made or suits are brought, except with respect to the limits of liability. Further the limits set forth herein shall not be construed to relieve the Consultant from liability in excess of such coverage, nor shall it limit the Consultant's indemnification obligations to the City and shall not preclude the City from taking such other actions available to the City under other provisions of the Agreement or law.
h. Qualifying Insurers
(i) All policies required shall be issued by acceptable insurance companies, as determined by the City, which satisfy the following minimum requirements:
(1) Each such policy shall be from a company or companies with a current A.M. Best's rating ofno less than A: VII and admitted to transact in the business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law. i. Additional Insurance Provisions
(i) The foregoing requirements as to the types and limits of insurance coverage to be maintained by Consultant, and any approval of said insurance by the City, is not intended to and shall not in any manner limit or qualify the liabilities and obligations otherwise assumed by the Consultant pursuant to this Agreement, including but not limited to, the provisions concerning indemnification.
(ii) If at any time during the life of the Agreement, any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement.
(iii) The City may require the Consultant to provide complete copies of all insurance policies in effect for the duration· of the Project. (iv) Neither the City nor any of its officials, officers, employees, agents or volunteers shall be personally responsible for any liability arising under or by virtue of this Agreement.
j. Subconsultant [nsuranee Requirements. Consultant shall not allow any subcontractors or subconsultants to commence work on any subcontract until they have provided evidence satisfactory to the City that they have secured all insurance required under this section.
Policies of commercial general liability insurance provided by such subcontractors or subconsultants shall be endorsed to name the City as an additional insured using TSO fom, CG 6 28859.00009\29330794 I
20 38 04 13 or an endorsement providing the exact same coverage. If requested by Consultant, City may approve different scopes or minimum limits of insurance for particular subcontractors or subconsultants.
12. Indemnification.
a. To the fullest extent permitted by law, Consultant shall defend (with counsel reasonably approved by the City), indemnify and hold the City, its officials, officers, employees, free and harmless from any and all claims, demands, causes of action, suits, actions, proceedings, costs, expenses, liability, judgments, awards, decrees, settlements, loss, damage or injury, in law or equity, to property or persons, including wrongful death, (collectively, "Claims') to the extent arising out of, pertaining to, or relating to any acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's services, the Project or this Agreement, including without limitation the payment of all expert witness fees and reasonable attorneys' fees and other related costs and expenses. Notwithstanding the foregoing, to the extent Consultant's services are subject to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by Civil Code Section 2782.8, to Claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers. b. Additional fndemnitv Obligations. Consultant shall defend, with counsel reasonably acceptable to the City and at Consultant's own cost, expense and risk, any and all Claims covered by this section that may be brought or instituted against the City, its officials, officers, employees, agents or volunteers. Consultant sha11 pay and satisfy any judgment, award or decree that may be rendered against the City, its officials, officers, and employees as part of any such claim, suit, action or other proceeding and with respect to Claims covered by the professional liability insurance secured by Consultant only to the extent caused by the Consultant's negligence as determined by the court. Consultant shall also reimburse City for the cost of any settlement paid by the City, its officials, officers, and employees as part of any such claim, suit, action or other proceeding to the extent caused by the Consultant's negligence as determined by the court.
Such reimbursement shall include payment for the City's attorney's fees and costs, including expert witness fees. Consultant shall reimburse the City, its officials, officers, employees, agents and volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith except that with respect to Claims covered by professional liability insurance secured by Consultant shall only be to the extent caused by the Consultant's negligence as determined by the court. or in enforcing the indemnity herein provided. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents and volunteers.
c. California Civil Code Section 2782.58. Notwithstanding the foregoing, to the extent that the Consultant's services are subject to California Civil Code Section 2782.8: (1) the above indemnity, including the cost to defend, shall be limited to the extend requires by Civil Code Section 2782.8 and (2) in no event shall the cost the defend charged to the Consultant exceed the Consultant's proportionate percentage of fault.
13. California Labor Cod Requirements.
a. Consultant is aware of the requirements of California Labor Code Sections 1720 et seq. and I 770 et seq., which require the payment of prevailing wage rates and the performance of other requirements on certain "public works" and "maintenance" projects. If the services are being 7 28859.00009\29330794.
performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and if the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws, if applicable. Consultant shall defend, indemnify and hold the City, its officials, officers, employees and agents free and harmless from any claims, liabilities, costs, penalties or interest arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. It shall be mandatory upon the Consultant and all subconsultants to comply with all California Labor Code provisions, which include but are not limited to prevailing wages, employment of apprentices, hours of labor and debarment of contractors and subcontractors. b. If the services are being performed as part of an applicable "public works" or "maintenance" project, then pursuant to Labor Code Sections 1725.5 and 1771.1, the Consultant and all subconsultants performing such Services must be registered with the Department of Industrial Relations. Consultant shall maintain registration for the duration of the Project and require the same of any subconsultants, as applicable. This Project may also be subject to compliance monitoring and enforcement by the Department oflndustrial Relations. It shall be Consultant's sole responsibility to comply with all applicable registration and labor compliance requirements.
14. Verification of Employment Eligibility.
By executing this Agreement, Consultant verifies that it fully complies with all requirements and restrictions of state and federal law respecting the employment of undocumented aliens, including, but not limited to, the Immigration Reform and Control Act of 1986, as may be amended from time to time, and shall require all subconsultants and sub-subconsultants to comply with the same.
15. [RESERVED]
16. Laws and Venue.
This Agreement shall be interpreted in accordance with the laws of the State of California.
If any action is brought to interpret or enforce any term of this Agreement, the action shall be brought in a state or federal court situated in the County of Merced, State of California. 1 7 Termination or Abandonment
a. City has the right to terminate or abandon any portion or all of the work under this Agreement by giving ten (10) calendar days written notice to Consultant. In such event, City shall be immediately given title and possession to all original field notes, drawings and specifications, written reports and other documents produced or developed for that portion of the work completed and/or being abandoned. City shall pay Consultant the reasonable value of services rendered for any portion of the work completed prior to termination. If said termination occurs prior to completion of any task for the Project for which a payment request has not been received, the charge for services performed during such task shall be the reasonable value of such services, based on an amount mutually agreed to by City and Consultant of the portion of such task completed but not paid prior to said termination. City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed services, and shall not be entitled to damages or compensation for termination of work.
b. Consultant may terminate its obligation to provide further services under this Agreement upon thirty (30) calendar days' written notice to City only in the event of substantial failure by City to perform in accordance with the terms of this Agreement through no fault of Consultant.
8
18 Documents. Except as otherwise provided in "Termination or Abandonment," above, all original field notes, written reports, Drawings and Specifications and other documents, produced or developed for the Project shall, upon payment in full for the services described in this Agreement, be furnished to and become the property of the City.
19. Organization
Consultant shall assign Karyn Johnson, MBA as Project Manager. The Project Manager shall not be removed from the Project or reassigned without the prior written consent of the City.
20. Limitation of Agreement.
This Agreement is limited to and includes only the work included in the Project described above.
21. Notice
Any notice or instrument required to be given or delivered by this Agreement may be given or delivered by depositing the same in any United States Post Office, certified mail, return receipt requested, postage prepaid, addressed to:
CITY:
City of Gustine
352 Fifth Street
Gustine, CA 95322
Attn: City Manager
9 CONSULT ANT:
Harris & Associates
1401 Willow Pass Rd., Ste. 500
Concord, CA 94520
Attn: Karyn Johnson, MBA
and shall be effective upon receipt thereof.
22. Third Party Rights
Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than the City and the Consultant.
23. Equal Opportunity Employment,
Consultant represents that it is an equal opportunity employer and that it shall not discriminate against any employee or applicant for employment because of race, religion, color, national origin, ancestry, sex, age or other interests protected by the State or Federal Constitutions.
Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
24. Entire Agreement
This Agreement, with its exhibits, represents the entire understanding of City and Consultant as to those matters contained herein, and supersedes and cancels any prior or contemporaneous oral or written understanding, promises or representations with respect to those matters covered hereunder. Each party acknowledges that no representations, inducements, promises or agreements have been made by any person which are not incorporated herein, and that any other agreements shall be void. This Agreement may not be modified or altered except in writing signed by both Parties hereto. This is an integrated Agreement.
25. Severability
The unenforceability, invalidity or illegality of any provision(s) of this Agreement shall not render the provisions unenforceable, invalid or illegal.
26. Successors and Assigns
This Agreement shall be binding upon and shall inure to the benefit of the successors in interest, executors, administrators and assigns of each party to this Agreement. However, Consultant shall not assign or transfer by operation of law or otherwise any or all of its rights, burdens, duties or obligations without the prior written consent of City. Any attempted assignment without such consent shall be invalid and void.
27. Non-Waiver
None of the provisions of this Agreement shall be considered waived by either party, unless such waiver is specifically specified in writing.
28. Time of Essence
Time is of the essence for each and every provision of this Agreement.
29. City's Right to Employ Other Consultants
City reserves its right to employ other consultants, including engineers, in connection with 10 2885900009129330 79.1.[
this Project or other projects.
30. Prohibited Interests
Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no director, official, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom. 11
SIGNATURE PAGE FOR PROFESSIONAL SERVICES AGREEMENT
BETWEEN THE CITY OF GUSTINE
AND HARRIS & ASSOCIATES
IN WITNESS WHEREOF, the Parties have executed this Agreement as of the date first written above.
CITY OF GUSTINE HARRIS & ASSOCIATES
ilkz. a.» " ±Eike.d. id..2?
Pate Name. /wc Ha7ND57
ATTEST:
By: {gg.dee -co
ty Clerk
12 28859.00009\29330794.1
EXHIBIT A
Scope of Services
EXHIBIT A
CITY OF GUSTINE, CALIFORNIA
FY 2024-2029 WATER AND SEWER RATE UPDATE
SCOPE OF SERVICES
OCTOBER 24, 2023
PURPOSE
The City of Gustine (City completed u water and sewer rat study in 20I9, including five-year financial plans and schedule of water and sewer rates for FY 20191-2023 The purpose of this project s to prepue updated water and sewer lnanciai plans and provide a proposed schedule of water and scwer rates for the current fivc-ycar pcnod. July I. 2024. through June 30. 2029. Based on disassion with City staff Haris & Associates (Harris) will utilize the City's previous water and scwer fiancul'mate models and update wnth current information. five-ycar pro;etons, and the proposed schedule of rates
SCOPE OF WORK
A detailed description of the Lasks to bc conducted by Harris is described below.
Task 1: Project Management. Review and Coordination
L.1 Project Management. Harris will perform administrative:'management procedures for efficient study performance to include internal team coordination, monthly unvociug. and regular communication with City stfI regarding study progress and any concerns regarding scope, schedule. or budget We will perform ongoing QA/QC procedures to ensure that all study components meet client expectations and adhere to all applicable regulatory guidelines and City policies.
1.2 Haiti! Project Meeting. Harris will facilitate a vutual kick-off meeting with City staff to discuss project scope and objectves. schedule of key milestones. and the initial dat request list Key areas of focus will be discussed including financil policies, capital funding strategics, and sensitivities regarding the level of potential mat increases.
1_3 Dt Collectian/ Validation. Harris will prepare an initial data request list identifying the information nccdcd for the study We wll submit this request pnor to the mital project meeung to provide an opportunity for discussion of any challenges and potenual work-arounds. We will review. analyze. and validate the data for use in formulating the technical analyses. nd follow up with City staff for any additional itcms or clarification
t.4 laterim City St±fl Reviews. Harris will schedule and facihute up to four (4) virtual mcctngs with City staff to review preliminary fmdings. draft scenarios. final draft results for City Council presentation. mnd final study results for the City Council Public Hearing.
Task 2Z: Financial Policies Review
Harris will conduct a financial policy evaluation to determine cxsung pnacuees that should be mainuamed and eplore altcratre practices that might further City goals in funding utlity obligattons.
This task will begin with a three-ycar historical review of water ewer unlity financual reports to provide familiarity wth recent utility performance and serve as a baseline for policy rcommendations and future projections. Fuancral policies wll address financial performance. tafrastructure replacement funding from rates. prudent levels al cash meres, and deb managcment MW will evaluate the need for cach reserve or policy. the basis for minumum nerve targets. and the financial impacts for establishing any new or revised poles. Scnsit»ty analyses will be performed to ssscs customer impacts and revenue nsk for all policy mphicatons.
28859 00009\29330794 I
13 • •
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i
A a
Task 3: Capital Funding Strategy
Harris wll review the City's current water and scwer capital programs. incorporate annual capital projects and associated costs for the five-year pianning penod inte the financial models. and escalate those costs to the year of anticipated construction based on industry tends for inflauon. Based on the prioritizcd annual five-ycar CLP, we will desigp a preliminary capital funding plan for cach utility mtended to feasibly execute the capital programs. We will cvaluntc an appropriate combination of resources from grants or other outside sources. cash reserves, connecton charges, contnbutions Lrom rates, and new debt. Depending on the rate impacts of our preliminary capital funding plans. the initil capital prioritization schedules may need to be adjustd to align with feasible project execution and assaciatcd rate impacts. We will work closely with City staff to prepare up to threc capits! funding scenarios for cach utility.
Task 4: Financial Ptan Development
4.1 Oprruting Forecast Harris will review and project mate revenues bascd on thc cxisting level and stuctune of water and sewer rates. Growth assumptions for new customers will bc based on historical trrnds and input from City staff W will rcvicw and project other operating rcvcnuc from connectiou fees, interest mcomc. and other miscellaneous income sources. We will forecast operating and maintenanoc costs over the Dive-ycar period Linc-item detail from current operating budgets will form the baseline for this forecast Wt will discuss any known ar anticipated additional expenses to be incorporated into the forcuast. such as impacts of the CIP. additional staffing. maintenance requirements, and any other future impacts that the City is aware of. Economic factors will be applied for cost cscalation.
42 Revenar reds Aswswmczt. Harris will intcgrate total revau rquirmrris inclusive of financial policies. cxwsting dcbt service. capital funding impacts. and the opcrating forcast to dcvclop an annual operating cash flow for cach utility over the five-year peniod We will then compare projcctcd requirements against projected revenue under existing ruies to determine annul rate revenue adjustments needed to recover the total costs for cnch utility. we will develop a five-year system-wide mate revenue adjustment strategy for each utility that provides level rate impacts to the extent practical.
Indicated percentuge ratc increases will be applied uniformly to the cxsting water and scwer rate stucture components. Sensitivity analyses will be perfrmed o to evaluate thc impact of alternative capital funding strategies and other input pammeters as appropriate. Representaurve single-family residential water and sewer bill irnpacts will be determined and compared against single-family residential bills for up to a sclcction of five surrounding water'scwer utlities. Llp to three rate adjustmcnt strategies will be prepared for the City's consideration.
43 Five'ear Schedule af Proposed Rites. Hascd on the City's selected rate adjustment suategy for cch utility. Hris will develop thc proposed schedule of water and sewer mates for the fwe-year period Task 5: Drat and Final Reports
5.1 Draft Report Harris will prepare a draft report summarizmg study assumptions. methodologies, and findings of thc watcr'scwer rate study and submit to City stff in Word and pdf format far revicw and comment Findings of the draft rrpon wdl he presented at a City Council meeting (Task 7.I).
5.2 Final Report Harns will revisc the draft report based on City comments and submt a final rcport in Ward and pdf forat. Fiudings of the final report. including the proposed fivc-ycar schedule of water and sewcr rates, will bc presented at a Public Haning (Task 7.). An electronic copy of the updated water smd scwer financial rate models will be submitted to the City. 14 28859 00009\29330794 1
El«us s «a
Task 6: Natics af Public Hearing
Harris will prepare the Nouce of Public Heanng in accordance wnth the requirements of Aricte AMIID of the Califoria Constitution (Proposition 21y far adoption of ncw water and sewer rates We will prepare a draft Notice for review and commcnt by City stall and legal counsel, corporate City comments. ard submit the final Notice in Word format to the City far distnbuton. Based on discussion with City staff. the City will prepare the mailing List, print. and mail the Notice to property owners'customers. The City will also rcvc and tally any protests to the proposed water and sewer rate icrascs.
Task Z: City Counc Metinga/Public Hearing
7.1 City Council Metting. Haris will prpare matcnals and attend one vmtual City Council mccting to present the findings and recommendations of thr drft WatrScwer Rate Study Report to the City Council. rvicw the schedule of adopuon of the proposed five-ycar schedule oaf water and scwar rates. and bc available to answer questions.
7.2 Public Hraring. Harns will prepare matcnals. attend the onsite Public Hearing to preseat the Final Water·Sewer Rte Study Report (including the five-ycar schedule of proposed water and sewer mates) and bc available to answer to questions.
PROPOSED STAFF
Harris proposes 3 senior staff with decades of ratmaking and Proposition 218 cxpamicnor ta prpare the City's water and sewer ratc study and address the chalknges around gaining approval of rate adjustments through the Proposition 2218 process.
Karyn Johnson, MB.A, will serve as thc Project Munager for this study. Karyn ts a scmor project managcr and utility financial planning'rate consultant at Harris. For more than 30 ycus. Karyn has performed hundreds of financial plannmg rate studies for water and scwer utilities of divcsse size and complexity. Karyn served as the senior rate consultant on the City of Gustine's pnor five-ycar watcr and sewer ate study wlilc at her previous cnployer. She is thoroughly familiar with the City's water and sewer utilities and existing water and scwer financialiratc madcls. Karyn will be supported by Dann Segars. MA, as Principal-in-Charge and Ana Hajnasz. MBA. PE. as our Quality Assurance'Control Lcad
15 28859.00009\29330794.1
EXHIBIT B
Schedule of Charges/Payments
Consultant will invoice City on a monthly cycle. Consultant will include with each invoice a detained progress report that indicates the amount of budget spent on each task. Consultant will inform City regarding any out-of-scope work being performed by Consultant. This is a time-andmaterials contract.
FEE ESTIMATE
The total effort for the Scope of Services is estimated to be up to 262 hours for an estimated time and muaerials budget amount of S60,000. Details by task are slawn below.
I +SU ' PiOECT CAI
frlredit- Qr #rapt Ali Ah4. 1dttt id ltrt t44. et
f tr. $2 $M $160 tr# NO
$a4c
fh t#let tr«gt, du let id Oocrdi matte u 4 ~r 0.0rt int ±1 a 42 fa 2fneiad Puleies flew .ti 40 16 20 $ 15tu
'task t total fund trg Autu 4I A.co 5,4db
ah 4field fl brvelvet A nd at v4.bb $11,40 00
h & haft it fl Ari, 10 4.0t 46. l 2do 56 00 41l.44
'fed ~ate al Ma.±le erin to und 100 1Lo $ 2±0.0
'tu :trail} cert e [ bl tetra. (1 vrtut .st] 2.00 l..QD 0. 4 4#0¢ ' rota. cure ts $ 6.e oe toe 2.¢ de.de
16 28859.00009\29330794 1
EXHIBIT C
Activity Schedule
ESTIMATED PROJECT SCHEDULE
An outline of thc preliminary schedule is provided below. All major milestones and specific dates for critical milestones will be revicwed aad confined with City suaff during the initial project mccting to make sure this schedule aligns with the City's ncad. We will adjust the interim schedule as neessay tc mect the critical deadlines
• Notice to Proceed
• lnitial Project Meeting / Data Collection
• Draft Analyses
• Drat Report
• City Cancil Meeting: Daft Results
• Dant Public Hearing Notice
• Final Public Hearing Notice
• City Mails Public Hearing Notice
• Fial Report
• City Council Meeting / Public Hearing
• City Council Approves Rats
• Rates Become Effective
28859.00009\29330794.I
17 on ar befar Mid-November 2023
Mid to late November 2023
Mid -November 2023 through Mid February 2024
Mid-February 2024
February 20. 2024
February 27, 2024
March 8, 2024
on or before March 22, 2024
March 25, 2024
May 7. 2024
on or before Jsn 1, 2024
July 1, 2024
II I Harris & Associates
AMENDMENT NO. 1
EXHIBIT A
CITY OF GUSTINE, CALIFORNIA
FY 2024-2029 WATER AND SEWER RATE UPDATE
SCOPE OF SERVICES
APRIL 4, 2025
PURPOSE
The City of Gustine (City) contracted with Harris & Associates on December 18, 2023, to complete an update to their water and sewer rate study and proposed schedule of water and sewer rates for the fiveyear period, July 1, 2024, through June 30, 2029. Harris progressed with the rate study tasks based on available information at the time. The City suspended the study in July 2024 due to efforts to update the City Master Plans and develop capital improvement programs for the water and sewer utilities to be incorporated into the rate studies. The City has requested to re-engage with Harris to complete the rate study. The requested additional services are necessary to update the work completed to date and prepare proposed water and sewer rates for the five-year period, July 1, 2025, through June 30, 2030.
SCOPE OF WORK
The following Scope of Work identifies additional tasks to be performed:
Task 1: Project Management, Review and Coordination
1.1 Project Management. Additional project management is required for the extended duration of the study. Harris will perform administrative tasks including internal team coordination, monthly invoicing, status reporting, and regular communication with the City's project manager.
1.2 Initial Project Meeting. No additional services.
1.3 Data Collection/Validation. Harris will prepare an updated data request list identifying the information needed for the study. We will review, analyze, and validate the data for use in formulating the technical analyses, and follow up with City staff for any additional items or clarification.
1.4 Interim City Staff Reviews. No additional services.
Task 2 : Financial Policies Review
Harris will update the financial policies review based on recent financial performance, current budgets and updated forecasts for revenues, operating and capital expenditures, and cash balances.
Task 3: Capital Funding Strategy
No additional services.
Task 4: Financial Plan Development
4.1 Operating Forecast. Han-is will update the operating forecasts to incorporate the current FY 2024/2025 budget and the FY 2025/2026 budget and projections for operating revenues and expenses for the five-year planning horizon.
4.2 Revenue Needs Assessment. Harris will update the revenue needs assessment inclusive of financial policies, existing debt service, capital funding impacts, and the operating forecast to develop an annual operating cash flow for each utility over the five-year period.
4.3 Five-Year Schedule of Proposed Rates. No additional services.
H I Harris & Associates
Task 5: Draft and Final Reports
5.1 Draft Report. No additional services.
5.2 Final Report. No additional services.
Task 6: Notice of Public Hearing
No additional services.
Task 7: City Council Meetings/Public Hearing
7.1 City Council Meeting. The original scope of services planned for attendance at a virtual City Council meeting to present the findings and recommendations of the draft Water/Sewer Rate Study Report. No additional services.
7.2 Public Hearing. The original scope of services planned for onsite attendance at the Public Hearing to present the Final Water/Sewer Rate Study Report (including the five-year schedule of proposed water and sewer rates). No additional services.
ESTIMATED PROJECT SCHEDULE
An outline of the preliminary updated schedule is provided below. All major milestones and specific dates for critical milestones will be reviewed and confirmed with City staff to make sure this schedule aligns with the City's needs. We will adjust the interim schedule as necessary to meet the critical deadlines.
• Notice to Proceed
• Data Collection -- Initial Data Request
• Data Collection - Capital Programs
• Data Collection Fiscal Year End data
• Staff Review: First Draft Analyses
• Staff Review: Final Draft Results
• Draft Report and Draft Notice
• City Council Meeting: Draft Results
• Public Hearing Notice into Production
• Fina Report
• City Mails Public Hearing Notice
• Public Hearing/Rate Approval
• Rates Become Effective
April 9, 2025
April 30, 2025
Mid-July 2025
Mid-July 2025
Mid-August 2025
End of August 2025
Mid-September 2025
September 16, 2025
September 23, 2025
No later than October 3, 2025
No later than October 3, 2025
November 18, 2025
January 1, 2026
EH las s kssates
PROPOSED STAFF
No changes to Harris staff.
FEE ESTIMATE
The total effort for the additional Scope of Services is estimated to be up to 56 hours for an estimated time and materials budget amount of $13,440. Details by task are shown below.
TASKS BY PROJECT ROLE
Principal-inQA/QC Project
Analyst Admin TOTAL
Charge Manager TOTAL FEE
$270 $280 $240 $160 $130
HOURS
Billing Rates:
Task 1: Project Management, Review and Coordination 20.00 20.00 $ 4,800.00 Task 2: Financial Policies Review 4.00 4.00 $ 960.00
Task 3: Capital Funding Strategy $
Task 4: Financial Plan Development 32.00 32.00 $ 7,680.00 Task 5: Draft and Final Reports $
Task 6: Notice of Public Hearing $ -
Task 7: City Council Meetings/ Public Hearing [1 virtual; 1 onsite] $ TOTAL PROJECT - - 56.00 - 56.00 13,440.00
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 WITH HARRIS &
ASSOCIATES TO EXTEND THE TERM OF THE AGREEMENT FOR A WATER AND SEWER RATE STUDY
WHEREAS, the City of Gustine entered into a professional services agreement with Harris & Associates on December 18, 2023 to perform a water and sewer rate study; and WHEREAS, the contract and project was paused to accommodate for updates to the city's infrastructure master plans and to plan and incorporate multiple capital improvement projects; and
WHEREAS, the existing agreement requires an updated schedule of services, and lengthened term; and
WHEREAS, the cost for the aforementioned services were adopted as part of the Fiscal Year 2024-2025 budget, and the additional $13,440 quoted with Amendment No. 1 will be accounted for in the FY 25-26 financial budget; and WHEREAS, in working with the consultant, staff has prepared Amendment No. 1 to the agreement to accommodate an updated activity schedule and to extend the agreement term through January 1, 2026;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gustine does hereby authorize the City Manager to execute a Contract Amendment No. 1 with Harris & Associates.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 15 of April, 2025, and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Melanie Correa, Deputy City Clerk
City of Gustine
ITEM NO. 8
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Jami Westervelt, Economic and Community Development Director SUBJECT: DISCUSSION AND DIRECTION: Gustine portions of Merced County Local Aging and Disability-Friendly Action Plan
BACKGROUND
Merced County has hired a consultant to work on developing a Local Aging and Disability-Friendly Action Plan for the entire County. The Plan will outline potential actions throughout the County to specifically serve the aging and disabled population.
Pear Street Consulting has been corresponding with City staff on the County effort. They held a focus group in Gustine at the Goman Center on Feb. 12, 2025 from 3-4:30pm to gauge stakeholder opinions on the needs for Gustine. The consultant will take that input and bring forward actions to include in the plan that directly impact the City of Gustine.
City staff suggested to Pear Street that consultants bring potential recommendations that impact the City, particularly those requiring City action, to the Council prior to including them into a Plan presented for approval by the County.
To conserve Council agenda time, staff requested information in advance from the consultant, which is attached as Exhibit A. Pear Street Consultant, Mike King, is slated to attend the meeting to present the document, provide additional information and context, and answer any questions. He will be seeking Council input on solutions proposed in the Gustine focus group and potential implementation specific to the City and its residents.
RECOMMENDATION
Council to provide feedback to the Consultant on the Merced County LADAP Draft Project Recommendations, specifically as they relate to the City of Gustine.
EXHIBIT(S)
A) LADAP Draft Project Recommendations from Pear Street Consulting ¢I - J
APPROVED BY: _
Soknirorn Than, City Manager
t
MERCED±
COUNTY
LADAP Draft Project
Recommendations
City of Gustine
April 15, 2025
What is Age & DisabilityFriendly?
• A movement that aims to make
communities more welcoming and
livable for people of all ages and abilities,
especially older adults and people with disabilities. • Age and disability-friendly communities are places in which people with disabilities, older people, communities, policies, services, settings and structures work together in partnership to support and enable us all to age well.
Why Age & DisabilityFriendly?
• According to the U.S. Census Bureau,
by 2034 the United States will have more people age 65 or older than under
18. By 2060, nearly 1 in 4 people in the United States will be at least 65 years old. • This demographic shift presents an opportunity for communities that are prepared. Well-designed, age and
disability-friendly communities foster economic growth and make for happier, healthier residents.
Project Background
i
MERCED.±
COUNTY
• January 2021: California Master Plan (MPA) for Aging
released
• November 2023: Merced County CASOA results released
• January 2024: Merced County is selected for Local Aging & Disability-Friendly Action Plan (LADAP) state grant
• September 2024: Merced County joins AARP's Age-Friendly Network
• October 2024: Merced County contracts with Pear Street Consulting
• 2025: Formed Advisory Committee, conducted community
focus groups, summarized needs data, drafting Action Plan
Local Aging & Disability-Friendly Action Plan
What is the LADAP?
• A five-year, cross-sector strategic plan
• Aims to improve a community's livability and address the current, emerging, and future needs of Merced County's
older adults, people with disabilities, caregivers, and families • Aligns with California's Master Plan for Aging (MPA) and AARP's Eight Domains of Livability framework
Local Aging & Disability-Friendly Action Plan
Purpose
• Transform the infrastructure and coordination of services and supports for older adults, people with disabilities, and caregivers • Elevate the strengths and voices of impacted community members
• Expand culturally relevant and accessible services/opportunities • Address health, other inequities that can become cumulative with age
• Combat racism, ageism, ableism, and biases in systems of care
Local Aging & Disability-Friendly Action Plan
Our Approach
• Build relationships with community partners serving older adults, people with disabilities, and caregivers
• Form and work with an Advisory Committee to guide the planning process and prioritize goals and projects in the Action Plan
• Conduct nine (9) community focus groups around the county to hear what matters most to residents
• Develop an Action Plan approved by the County Board in June 2025
Focus Groups At A Glance
• 300 participants across 9 focus groups
• Primarily female (79% ), over the age of 50 (69% ), and with household incomes under $50K (78%)
Gustine
• 16 participants on February 12, 2025 • Primarily female (14), Hispanic (13), and under the age of 50 (13)
Dot Voting Results
Merced County, by Domain of Livability
N=1,755
Domain
Health Services & Community Supports Housing
Transportation
Communications & Information Social Participation
Outdoor Spaces & Buildings
Civic Participation & Employment
Respect & Social Inclusion
Votes Percent
356 20.3%
340 19.4% ---
248 14.1%
- -
238 13.6%
194 11.1% -- -- -
172 9.8% 133 7.6% -- -
74 4.2%
Dot Voting Results
Merced County, by Solution
N = 294
Domain Solution Votes % Housing More affordable and accessible housing units in the community 148 50.3% Social Participation
A variety of affordable social activities, such as arts and crafts, fitness 87 29.6% classes, day trips, and social clubs
Housing Support with home repairs and accessibility modifications 75 25.5% Transportation Door-to-door, affordable ride-sharing, taxi and volunteer-driver services 72 24.5% Health & Community
More affordable caregiving and aging-in-place support services, such as home and yard maintenance, meal prep and delivery, reading and 71 24.1% Services writing assistance, and wellness checks
Health & Community More programs that provide free or low-cost basic needs items, such 59 20.1% Services as meals and food, personal hygiene products, and clothing Improved pedestrian infrastructure, such as well-lit, smooth sidewalks, Transportation curb ramps at intersections, and clearly-marked pedestrian crossings 51 17.3% with countdown timers, adequate crossing times, and audible signals Communications
Translation, interpretation and cultural services to engage non-English 48 16.3% language speakers and households of color
Outdoor Spaces & More traffic calming measures, such as speed bumps and pedestrian 45 15.3% Buildings crossings, to reduce traffic speed and improve safety for pedestrians Communications Funeral and end-of-life planning support and resources 43 14.6%
County-wide Project Recommendations
1. Create a community outreach, engagement and
communications plan and annual calendar for the Age &
Disability-Friendly Merced County initiative
2. Implement a hub-and-spoke community caregiving and/or volunteer program (with coordination at both the county and local levels)
3. Collaborate with Catholic Charities and the United Way of Merced County to expand the reach of multilingual
volunteer-driver programs to connect residents to essential services and social engagement opportunities
County-wide Project Recommendations
4. Expand the availability of subsidized home repairs and accessibility modifications for older adult and disabled homeowners across the county
5. Partner with local jurisdictions to develop strategies for siting and incentivizing the development of age and disability-friendly housing units
Dot Voting Results
Gustine, by Solution
N = 16
Domain Solution Votes %
Transportation
Transportation to community events, theater, local social opportunities, 16 100.0% and local parks and outdoor spaces
Housing Support with home repairs and accessibility modifications 14 87.5% Communications
Translation, interpretation and cultural services to engage non-English 13 81.3% language speakers and households of color
Health & Community A PACE Center program in Gustine 8 50.0% Services Housing Assistance with looking for and applying for housing 6 37.5% Improved pedestrian infrastructure, such as well-lit, smooth sidewalks, Transportation curb ramps at intersections, and clearly-marked pedestrian crossings 6 37.5% with countdown timers, adequate crossing times, and audible signals Communications Funeral and end-of-life planning support and resources 4 25.0% Health & Community Affordable legal services 4 25.0% Services Housing More affordable and accessible housing units in the community 4 25.0% Social Participation
Befriending programs that connect isolated adults with volunteers who 4 25.0% provide regular companionship and support
City of Gustine
Local Project Recommendation:
1. Collaborate with the City of Gustine Parks and
Recreation Department on providing new and/or
expanded senior activities and gathering spaces
We encourage your feedback into this process to
ensure projects that impact Gustine residents are
welcomed and feasible.
1 MERCED±
COUNTY
Please contact Mike King of
Pear Street Consulting with any
questions or comments about
these data
[email protected]
ITEM NO. 9
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Jenny Morrison, Finance Director
SUBJECT: Consider Authorizing the City Manager to Execute Harris & Associates Contract for AB 1600 Impact Fees Reporting
BACKGROUND/DISCUSSION
Harris & Associates has worked with agencies throughout California to prepare and update Development Impact Fee Studies and to prepare their annual and five-year reports in compliance with Assembly Bill (AB)1600, also known as the Mitigation Fee Act, and associated legislation.
AB 1600 was enacted by the State of California in 1987 and created Section 66000 et seq. of the Government Code. AB 1600 requires agencies to report fee information annually and every fifth year. Within 180 days after the last day of each fiscal year, agencies must make available the following information from the prior fiscal year:
• Brief description of the type of fee in the account or fund • Amount of the fee
• Beginning and ending balance in the account or fund
• Amount of fees collected and the interest earned during the previous year • Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees
• An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete • Description of each inter-fund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended when each loan will be repaid, and the rate of interest the account will receive on the loan
• Identification of any refunds made once it is determined that sufficient monies have been collected to fund fee-related projects
It is important to be in compliance with the State and report our fees annually and every fifth year. Currently, there is no record that the City has previously reported this information. It is important that this information is available to the public to ensure accountability with the development impact fee study.
Staff inquired a proposal from Harris & Associates for a five-year AB 1600 report for Fiscal Year 2023/24. Harris presented three options as shows in Exhibit B. The options being:
Option 1: FY 23-24 Five-year report. Harris will prepare only a five-year report. The report will identify the purpose of the fees, demonstrate a reasonable relationship between the fee and the purpose of the charge. This is for a total cost of $10,390.00.
Option 2: FY 23-24 Combined Annual and Five-Year ABl 600 Report. Harris will prepare a combined Fiscal Year 23-24 annual report and a five-year report that is required under AB 1600. It will include the beginning and ending balances of each fee, which are the fees that collected in the previous year and all projects that the fees will expend on. This is for a total cost of $13,970.00.
Option 3: Combine FY19-24 annual report and five -year AB 1600 report. It will include one combined annual report of FY19-24 and a five-year report. This would allow the city to have 5 previous years of annual reports on file. This is for a total cost of $22,630.00.
Staff believes electing option 2 from proposal would best meet the City's needs because this will put the City in compliance for FY 23-24 and will start a five-year report going forward. Secondly, this will allow staff the opportunity to develop our own Standard Operating Procedures (SOPs) to complete these reports ourselves in the future.
For this reason, staff recommends Council approve the resolution authorizing the City Manager to execute a contract with Harris & Associates to perform Option 2 of the contract in compliance with the Mitigation Fee Act.
FISCAL IMPACT
If approved as recommended, the fiscal impact would be $13,970. This would also need to be appropriated as it was not budgeted for this fiscal year. This would be budgeted through various accounts as follows:
General Government Impact Fees (Fund 101)-$1995.71
Police Impact Fees (Fund 102)-$1995.71
Fire Impact Fees (Fund 103) - $1995.71
Park Impact Fees (Fund l 04)- $1995.71
Storm Drain Impact Fees (Fund 105) -$1995.71
Water Impact Fees (Fund 106) - $1995.71
Sewer Impact Fees ( Fund 107)-$199 5.74
RECOMMENDATION
Staff is recommending that the Council approve a resolution authorizing the City Manager to execute a contract with Harris & Associates to complete reporting requirements of AB 1600 and prepare the FY 23/24 Combined Annual & Five-Year report, as well as appropriating $13,970 in the following funds for Fiscal Year 2024-2025: General Government Impact Fees (Fund 101- $1995.71), Police Impact Fees (Fund 102- $1995.71), Fire Impact Fees (Fund l 03- $1995.71), Park Impact Fees (Fund 104- $1995.71), Storm Drain Impact Fees (Fund l 05-$1995.71), Water Impact Fees (Fund l 06- $1995.71), Sewer Impact Fees (Fund 107- $1995.74).
EXHIBIT(S)
A) Resolution
B) Harris & Associates Proposal for Five Year AB1 600 Report for FY 23/24 Awe«ovso ax. I )
Soknirorn Than, City Manager
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HARRIS & ASSOCIATES FOR AB1600 IMPACT FEES REPORTING AND APPROPRIATING AN ADDITIONAL $13,970 AS DESCRIBED HEREIN WHEREAS, AB 1600 was enacted by the State of California in 1987 and created Section 66000 et. seq. of the Government Code. AB 1600 requires agencies to report fee information annually and every fifth year, and
WHEREAS, annually, each City must make certain information related to collected impact fees available to the State; and
WHEREAS, the City is delinquent on providing this information to the State, and has identified a need to seek outside assistance with the compilation of a combined annual reporting and a 5-year report; and
WHEREAS, these reporting's are necessary to ensure the City's compliance within AB 1 600 and to address the City's impact fees;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gustine:
Section 1. Approves and authorizes execution of an agreement with Harris & Associates for Option 2 as set forth in Exhibit A, attached hereto and incorporated herein by this reference.
Section 2. Authorizes the City Manager and City staff to take all necessary actions to implement within the contract as approved by this resolution.
Section 3. Amend the Fiscal Year 2024-2025 budget by increasing appropriations in the amount of $13,970 among the following funds:
General Government Impact Fees (Fund 101)-$1995.71
Police Impact Fees (Fund 102)- $1995.71
Fire Impact Fees (Fund 103)-$1995.71
Park Impact Fees (Fund 104) - $1995.71
Storm Drain Impact Fees (Fund 105) -$1995.71
Water Impact Fees (Fund l 06) - $1995.71
Sewer Impact Fees ( Fund l 07)-$199 5.7 4
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 15 day of April 2025, the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Melanie Correa, Deputy City Clerk
City of Gustine
APPROVED:
Patrick Nagy, Mayor
City of Gustine
February 16, 2024
Jenny Morrison
Finance Director
City of Gustine
352 Fifth Street
Gustine, CA 95322
- •• Harris & Associates.
Proposal for Five-Year AB1600 Report for Fiscal Year (FY) 23-24 with Options Dear Ms. Morrison,
Harris & Associates, Inc. (Harris) appreciates the opportunity to provide a proposal to prepare the City of Gustine's (City) FiveYear Development Impact Fee Report for Fiscal Year 2023-2024. Harris has worked with agencies throughout California to prepare and update Development Impact Fee Studies and to prepare their annual and five-year reports in compliance with Assembly Bill (AB) 1600, also known as the Mitigation Fee Act, and associated legislation. We have prepared this proposal with a few options for the City to consider for compliance with AB 1600. Harris recently updated the City's development impact fee program and we look forward to continuing our relationship with the City.
AB1600 was enacted by the State of California in 1987 and created Section 66000 et. seq. of the Government Code. AB 1600 requires the Agency to report fee information annually and every fifth year. Within 180 days after the last day of each fiscal year,
the Agency must make available the following information from the prior fiscal year:
1. Brief description of the type of fee in the account or fund
2. Amount of the fee
3. Beginning and ending balance in the account or fund
4. Amount of fees collected and the interest earned during the previous year
5. Identification of each public improvement for which fees were expended and the amount of expenditures, including the total percentage of the cost of the public improvement that was funded with fees
6. An identification of an approximate date by which the construction of the public improvement will commence if the local agency determines that sufficient funds have been collected to complete financing on an incomplete public improvement and the public improvement remains incomplete
7. Description of each interfund transfer or loan made from the account, including the public improvement on which the transferred or loaned fees will be expended, and when each loan will be repaid and the rate of interest the account will receive on the loan
8. Identification of any refunds made once determined that sufficient monies have been collected to fund fee-related projects
On October 11, 2023, California Governor Gavin Newson signed into law AB 516 which amended certain portions of the Mitigation Fee Act related to the annual and five-year reporting requirements. Under AB 516, Requirements 6 and 8 have been expanded to include:
6a. Identification of each public improvement identified in the previous report and whether construction began on the approximate date noted
6b. For previously identified projects that did not start construction on the approximate date in the previous report, the reason for the delay and a revised approximate date that the local agency will commence construction, if applicable 8a. For any refunds made, the number of persons or entities identified to receive those refunds 3620 American River Drive urte 175, Sacramento, CA 95864 0: 916.970.83001 £: 366.356.0998 m www.Were+Harris.com
For the fifth fiscal year following the first deposit into the account or fund, and every five years thereafter, the Agency must make the following findings with respect to any remaining funds in the fee account, regardless of whether those funds are committed or uncommitted:
1. Identification of the purpose to which the fees are to be put
2. Demonstrate a reasonable relationship between the fee and the purpose for which it is charged
3. Identification of all sources and amounts of funding anticipated to complete financing for incomplete improvements identified as part of the Agency's annual report
4. Identification of the approximate dates on which the funding referred to in Requirement 3 is expected to be deposited into the appropriate account or fund
For both the annual and five-year reporting requirements, the Agency must make this information available for public review and must present it at the next regularly scheduled public meeting no less than 15 days after this information is made available to the public. Failure to make the appropriate findings could result in the agency having to refund any unexpended funds.
The following outlines our proposed scope of services and estimated fee for three options; 1) prepare the Fiscal Year (FY) 23- 24 AB 1600 five-year report 2) prepare a combined FY 23-24 A8 1600 annual and five-year report or 3) prepare a combined annual report for FY 19-20, 20-21, 21-22, 22-23, and 23-24 and five-year report. A City Council meeting will be required for any of the options, so the total for each option is shown with a City Council meeting. Harris recommends that Option 3 is utilized to ensure complete compliance with the annual and five-year findings or at least Option 2. It is not recommended to complete only a five-year report.
SCOPE OF SERVICES
OPTION 1 - FY 23-24 FIVE YEAR REPORT
Harris will prepare a five-year report for Fiscal Year 23-24 as required under AB 1600. The report will identify the purpose of the fees, demonstrate a reasonable relationship between the fee and the purpose for which it is charged, identify all sources and amounts of funding anticipated to complete financing on incomplete improvements, and designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.
Harris will prepare a draft report for the staff review. Once comments are received, Harris will incorporate staff's comments and prepare the final report.
OPTION 2-FY 23-24 COMBINED ANNUAL AND FIVE-YEAR AB 1600 REPORT Recommended Option Harris will prepare a combined Fiscal Year 23-24 annual and five-year report as required under AB 1600 and the expanded requirements of AB 516. This includes the beginning and ending balances in each fee account, the amount of fees collected during the preceding year, and any projects the fees were expended on. For unexpended funds, Harris will work with the City to identify the improvements that will be funded and the date that construction is estimated to begin. Harris will summarize any inter-fund transfers or loans, including the interest rate and the expected repayment date. Harris will also identify each public improvement identified in the previous annual report, if applicable, and whether or not construction began on the date noted. If construction did not begin, the reason for the delay and the revised approximate date the agency will commence construction will be noted. For any refunds the number of person or entities identified to receive those refunds will also be noted.
The report will also identify the purpose of the fees, demonstrate a reasonable relationship between the fee and the purpose for which it is charged, identify all sources and amounts of funding anticipated to complete financing on incomplete Harris & soctes, Inc 2of5
improvements, and designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund.
Harris will prepare a draft report for the staff review. Once comments are received, Harris will incorporate staff's comments and prepare the final report.
OPTION 3 - COMBINED FY 19-20, 20-21, 21-22, 22-23, AND 23-24 ANNIAL REPORT AND FIVE-YEAR AB 1600 REPORT
Harris will prepare one combined annual report (FY 19-20, 20-21, 21-22, 22-23, 23-24) and five-year report, as required under AB 1600 and the expanded requirements of AB 516. This is the recommended option as it would allow the City to have five years of annual reports and a five year report on file. Each report will include the beginning and ending balances in each fee account, the amount of fees collected during the preceding year, and any projects the fees were expended on. For unexpended funds, Harris will work with the City to identify the improvements that will be funded and the date that construction is estimated to begin. Harris will summarize any inter-fund transfers or loans, including the interest rate and the expected repayment date. If construction did not begin, the reason for the delay and the revised approximate date the agency will commence construction will be noted. For any refunds the number of person or entities identified to receive those refunds will also be noted.
For the combined annual/five-year report, we will also identify the purpose of the fees, demonstrate a reasonable relationship between the fee and the purpose for which it is charged, identify all sources and amounts of funding anticipated to complete financing on incomplete improvements, and designate the approximate dates on which the funding is expected to be deposited into the appropriate account or fund. Harris will work with the City as necessary to obtain the information required.
Harris will prepare a draft for the City for review. Once comments are received, Harris will incorporate the City's comments and prepare final reports for City Council adoption.
CITY COUNCIL MEETING
The City will prepare the staff report and resolutions for City Council adoption. Harris will review the report and resolution and will attend the City Council meeting to answer questions as needed. It is anticipated, no matter the option, that all reports will be taken at a single City Council Meeting. Should this assumption change, an amendment will be required.
Assumptions (depending on which option)
• The City will provide the following information and other information as necessary:
• Revenues for each fee fund for FY 23-24 or 19-20, 20-21, 21-22, 22-23 and 23-24 • Interest for each fee fund for FY 23-24 or 19-20, 20-21, 21-22, 22-23 and 23-24 • Expenditures for each fee fund broken down by project FY 23-24 or 19-20, 20-21, 21-22, 22-23 and 23-24 • Fund balances for each fee fund for FY 23-24 or 19-20, 20-21, 21-22, 22-23 and 23-24 • Information on interfund loans and transfers
• Information on any refunds
• The City will work with Harris to identify projects to be funded with fee fund balances and the approximate timing of the project start date.
• The City will work with Harris to determine the timing of the expected funding for fee funded projects. • The City will work with Harris to identify the reason for project delays and estimated construction dates. • The City will review all documents and provide consolidated comments in a timely manner. • The City will notice all meetings and prepare all required agenda reports and resolutions. • The City will coordinate setting up all meetings.
3015
PROJECT SCHEDULE
Based upon our understanding of the services, for Option 1 and 2, Harris will complete a draft report within six weeks of receiving the above information and will provide the final report within two weeks of receiving comments. For option 3, the schedule be will an additional 2 to 4 weeks.
PROJECT TEAM
Alison Bouley, PE I Principal-in-Charge
Alison is the head of our Municipal and District Finance team and has over 24 years of experience in managing the programming and financing of infrastructure improvements.
Financing for these improvements includes Assessment Districts, Mello-Roos Community Facilities District bonds, development impact fees in accordance with AB1600, and annual Mitigation Fee Reports. Alison has been responsible for preparing development impact fee reports, budget and cash flow reports, development agreements, staff reports, and council presentations. Alison has also assisted with verifying and determining eligible reimbursements due to developers for construction of facilities financed through the bond proceeds. She is a true team-player, thriving in environments where she can accomplish the challenges presented by her clients. She will be responsible for overseeing the team and providing QA/QC of the documents.
Megan Quinn I Project Manager
Megan leads our Development Impact Fee team and specializes in guiding clients through municipal funding challenges. With over 18 years in the field, she excels at creating solutions related to public finance, real estate economics, land use planning, and financial feasibility. Megan has helped multiple public and private entities identify financing structures to fund both infrastructure and operations. The knowledge and experience she's gained from these diverse projects inform her work on a range of economic and policy analyses for small- and large-scale projects spanning urban, suburban, and rural settings at the local, regional, and statewide levels. Megan's broad-based background enables her to perform a breadth of financial, economic, market, and policy analyses. Megan has managed numerous projects related to assessing public facility needs, including public facility financing plans, AB1600 nexus studies, fiscal impact analyses, due diligence related to development impact fees, impact fee annual and five-year reports, financial feasibility studies, and land- secured financing options, among other areas. Megan will serve as the Project Manager on this project and be City's main point of contact.
Other Harris staff will be assigned as needed to assist with technical support of the assignment.
Harns & Associates, inc 4of%
REFERENCES
City ofTracy
Reference: Veronica Child, Management Analyst II
Contact: (209) 831.6487 [ [email protected] Harris has been providing ongoing program management services to the City for over 25 years. This has included preparing the City's annual reports. Harris also assists the City with fee quotes, credit calculations, development agreements, credit and reimbursement agreements, and other information pertaining to new development or CIPs funded through the program.
City of Oxnard
Reference: Beth Vo, Assistant CFO
Contact: (805) 385-7464 I [email protected]
Harris has assisted the City with their annual and five-year reporting requirements for the last eight fiscal-year reports. This includes preparing the report and presenting at the City's finance committee and City Council meetings. Harris also assisted the City with their imapct fee update and is currently assisting with another update.
City of Mountain House
Reference: Sarah Ragsdale, Administrative Services Director Contact: (209)-480-3718 ] [email protected]
Harris has assisted the City with their annual and five-year reporting requirements for the last five fiscal years. This includes presenting to their governing board. Harris also assists the City with their impact fee updates, reimbursement audits, and annexation fee updates.
PROPOSED FEES
Harris will perform the scope of work on a time and material basis not to exceed the amount shown below. We have included three options. We are assuming that internal meetings will be held virtually. The total includes a City Council meeting for each option.
(1) Hourly Recommended Option rates subject to annual crease based on CPI beginning Jar vary 1, 2026 and each year ereafte Project Project Project
Director Manager Analyst Total Total
$320/hr $290/hr $150/hr Estimated Estimated
Hours Hours Hours Hours Fee
Option 1: Prepare Five-Year Report 1 8 40 49 $ 8,640
Option 2: Prepare FY 23/24 Combined Annual & Five-Year Report 3 14 48 65 $ 12.220 Option 3: Prepare Combined Annual Report (FY 19/20, 20/21, 21/22, 22/23, 23/24) & Five-Year Repo 6 24 80 110 $ 20,880 City Council Meeting 0 5 2 7 $ 1.750
Total with City Council Meeting
Option 1 $ 10,390
I Option 2 - $ 13,970 ]
Option 3
'" $ 22,630
Assumptions: "\_
in n nu r r th r r.
We look forward to working with you. Please reach out if you have any questions.
Signatures on the following page
Harris & Associates, Inc 5of6
Sincerely,
Harris & Associates, Inc.
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Alison Bouley, PE
Vice President, Municipal+ District Finance
(949) 536-2513 Alison.Bouley We AreHarriscom
Harns & Associates, Inc
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Megan Quinn, MBA
Director, Municipal + District Finance
(916) 306-5704 » Megan Quinn zeArelHarriscom
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ITEM NO. 10
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Ruben Chavez, Chief of Police
SUBJECT: Council Consider Approving Contract with DATA TICKET, INC. to Process Parking and Administrative Citations and Authorizing City Manager to Execute Contract documents
BACKGROUND/DISCUSSION
The City of Gustine had contracted with Duncan Solutions for the processing of all parking citations while City staff processes administrative citations. Duncan Solutions announced they will no longer process citations for the City of Gustine after April 19, 2024 as the company has transitioned away from providing services to all small agencies. At the March 4, 2024 Council meeting, staff presented a report and recommendation to contract with Data Ticket, Inc. after seeking quotes and contacting references.
During the Council meeting, several questions arose and more information was needed. To assist in procuring a company to process citations, the City developed and published a "Request of Qualifications" (RFQ) to assist with ensuring the City selected the most qualified company to pick up where Duncan Solutions left off.
Since April 19, 2024, the Police Department has not been issuing parking citations; however, the Police Department continued to issue administrative citations for parking violations which resulted in a significantly lower number of citations over prior periods.
Issuing administrative citations is labor intensive for staff as it is a manual process. While the primary intent of citation issuance is to deter deliberate disregard for traffic laws and for the safety of the community, its practice does generate revenue for the City, albeit a small amount.
Since the City processes administrative citations manually which necessitates extra work for staff, contracting with a company specializing in citation processing would provide for a more streamline solution at a more efficient and lower cost. This would increase efficiency and customer service and allow staff to devote more time to other duties.
On February 7, 2025, The City published an RFQ for Parking and Administrative Citation services. Staff reached out to several companies to include the two companies who had previously submitted quotes, Data Ticket, Inc and the Phoenix Group, as well as inviting T2 Solutions and CPC Citation Processing Center to submit proposals.
The RFQ outlined the schedule for proposals as such:
Deadline to Submit Questions: 5:00 PM 2/21/2025
Response to Questions or Comments: 5:00 PM 2/27/2025
RFQ Due Date: 4:00 PM 3/6/2025
SOQ review and evaluation: 3/l 0/2025 -3/21/2025
Oral Interviews: 3/24/2025 - 3/28/2025
Qualified Firm Ranking and Cost Negotiation: 3/31/2025 - 4/4/2025 Contract Award: April/May 2025
Only two companies submitted proposals, Data Ticket, Inc. and T2 Solutions. Both proposals were received timely, and both followed the requirements. An RFQ committee was assembled to evaluate the proposals consisting of two representatives from the Police department and one from the Finance department.
The committee met with the contract administrator for guidance on the process and to receive the proposals for review. After evaluation by the committee, it was determined that Data Ticket, Inc would advance to the interview portion of the process. On March 24, 2025, staff conducted an interview with Data Ticket, Inc. The company representative was presented with various clarifying questions as well as asked to provide a demonstration of the software product.
After the presentation, Data Ticket, Inc. was selected to be presented to City Council for award of contract. The company's proposal met all the requirements outlined in the RFQ and would greatly improve citation cost recovering and appeal hearing for both parking and administrative citations.
The one important feature that Data Ticket, Inc. provides is the ability to coordinate with the Department of Motor Vehicles for reporting of delinquent or defaulted fines. The City does not currently have this ability. Another important service that Data Ticket provides is ensuring the State Controller's Office receives the surcharges from the County generated from each citation. As Council is aware, the City was discovered in a recent audit to have outstanding surcharges, which Council approved payment of at a prior meeting.
Data Ticket offers a Joint/Escrow Banking Service, with full financial, and records reporting available to its clients. An escrow account will be helpful to the City in that Data Ticket would be the responsible party to issue refunds, and or payments on the City's behalf resulting from an upheld appeal of a citation where the posted fine would be reimbursed to the appellant, or when Data Ticket will need to remit surcharges to various agencies. The City will have access to the full account reconciliation each month. Secondly, this allows for timely revenue reconciliation and recognition.
FISCAL IMPACT
Data Ticket offers two cost modules, Model l and Model 2. Model l has a higher upfront per citation fee, but offers a more comprehensive service, including initial noticing, delinquency collections, and adjudication correspondence. Model 2 assesses a lower per citation cost, however no additional noticing, delinquency, nor adjudication correspondence is included.
Data Ticket requires a minimum monthly fee of $250.00, if, under either cost model, the per citation fees do not meet the minimum monthly amount, the City would need to remit the difference.
Lastly, if awarded, staff will be working with Data Ticket, Inc. to review our fine structures of all of our citations to insure for cost recovering.
RECOMMENDATION
Staff recommends City Council approve the resolution authorizing a contract between the City of Gustine and Data Ticket, Inc. for parking and administrative citation processing services, and authorizing the City Manager to execute the contract documents.
EXHIBIT(S)
A) Scope of Services from Data Ticket, Inc.
BJ Resolution
APPROVED BY: _
-A)'
Soknirorn Than, City Manager
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Parking and Administrative Citation Processing
Services
SCOPE OF WORK
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Data Ticket has read and understands the City's RFQ. We understand the City requires an efficient system to ensure the highest level of service is provided to the public in the most cost-effective manner. We believe the City and its customers will benefit from the only vendor that can provide seamless operations and extremely high levels of customer service, all within a cohesive solution.
We believe if the City continues to utilize our comprehensive services, it will benefit from increased collections, increased compliance and increased operational efficiencies. In addition, we believe the City's customers will benefit from the efficient processing our system offers.
Data Ticket's management philosophy and approach to each project we undertake is to:
• Represent each client as they would represent themselves if they were providing the same or similar citation and permit management services in-house. • Provide progressively advanced hardware and software, so that our clients have reports and information available as they need.
• Provide professional and well-trained staff to service our clients and their customers. • Provide maximum revenue collections for our clients, politely and proficiently.
Citation processing, collection and management are our core business. We are a service industry corporation, and we have always found that the best way to work with our clients is to provide maximum flexibility and support and go the 'extra mile.' Description of our Approach to the Work
Data Ticket has read and understands the City's Scope of Services on pages 5-7 of the RFP. Below we have provided a description of how we intend to approach the work. We have not restated each requirement, as we can confirm we will meet each requirement.
Our Solution is offered to the City of Gustine as Software as a Service. Data Ticket's internal IT Department is responsible for the maintenance and all enhancements of our Solution. City Personnel will not be responsible for installing any hardware or software.
Our Solution is 100% web-based, accessible and compatible with any internet browser and an assigned, unique username and password. (Please note due to PCI Compliance requirements, if the City utilizes Internet Explorer, the minimum acceptable version is IE 11).
The City will never utilize old or outdated Software. Releases are performed weekly, each Thursday evening after hours so as not to disturb users. We maintain a Software Roadmap that details upcoming enhancements, when they will be released and how they positively impact our Client.
Enhancements to the Solution stem from 3 sources:
• Our Clients regularly provide feedback and request enhancements. These enhancements are analyzed, designed, built, tested and released. Clients can choose to take advantage of each enhancement. Our Solution Homepage provides details on upcoming releases, as well as past releases so our Clients are always up to speed.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
• Internally we are constantly brainstorming to offer new features for our Clients that will streamline and simplify their responsibilities. These enhancements are prioritized along with all other enhancements, analyzed, built, tested and deployed. • Other sources of enhancements include legislative changes, such as AB503, other vendors, news outlets and articles and trade shows. These enhancements are all prioritized along with the others and put into production when ready.
Our Clients experience 99.87% up-time. Scheduled downtime is kept to a minimum and aided by a fully redundant Solution. Our approach to our business is continually evolving. We use our experience and expertise to continually improve our software and our services so that our partnerships with our Clients continue to evolve and grow. During the life of any contract, we believe it is our responsibility to benefit our Clients technically by providing regular enhancements. Our software is living software. It is provided as a Software as a Service (SaaS) model. Because our Clients do not own the software, it is Data Ticket's responsibility to enhance that software regularly, thereby providing our clients with new, forward-thinking functionality.
Data Ticket's Citation Management Solution is available to our clients via a 100% web-based solution. Our ability to consistently deliver top-notch customer service is unparalleled. Our industry knowledge and willingness to partner on every level with our clients is how we win business and how we keep that business. Since we have the benefit of processing for many agencies, we have the access and ability to observe and understand "best practices" in the industry and to share those best practices with our clients. We partner 100% with our clients to meet and exceed their needs and we expect our clients to rely on us for our expertise.
Administrative Citation Processing Solution
To further demonstrate how we envision administrative citation processing occurring for the city, we have provided a diagram of processing. You'll note below that we have agencies that apply a single penalty, two penalties or three penalties. We also have agencies that send notices at different intervals and do and do not participate in Advanced Collections.
Again, this graphic is simply used to start the discussion that will potentially drive efficiencies in the existing processes.
GRAPH REMOVED FOR PROPRIETARY REASONS
Parking Citation Processing Solution
To further demonstrate how we envision parking citation processing occurring for the city, we have provided a diagram of processing. You'll note below that we have agencies that apply a single penalty, two penalties or three penalties. We also have agencies that send notices at different intervals, place OMV Holds at different intervals and do and do not participate in Advanced Collections.
Again, this graphic is simply used to start the discussion that will potentially drive efficiencies in the existing processes.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
GRAPH REMOVED FOR PROPRIETARY REASONS
1. Revenue Collection
Data Ticket will continue to track all citations, regardless of status and to view all transactions at the citation level. City Personnel will continue to have the ability to view all citations, all notices sent, all corresponding documentation received and sent, and all payment information, as well as all customer service-related calls at the citation level.
Citation recipients and responsible parties will continue to have the ability to pay their citation via check, money order, or credit/ debit card. The City will incur no costs associated with credit / debit card processing and Data Ticket will continue to offer the lowest per transactions convenience fee to those individuals who pay with a credit I debit card.
All payments will be posted and updated daily based on the postmark date or the receipt date, whichever is preferred by the City.
2. DMV Interface for Registered Owner (RIO) Information and Holds Data Ticket is online with California DMV for registered owner information and has been for the past 29 years. Data Ticket is the only vendor in the industry who, within 1-2 minutes of receipt of a citation, obtains CA registered owner information via an online connection with CA OMV. In addition, Data Ticket can look up registered owner information and place holds and releases manually. In the event the City requires a manual hold or release to be placed, that will be processed the same business day the request is received.
Our Operations Department reviews all "No Hits" to ensure the data provided on the citation is accurate. In addition, Data Ticket provides our Clients with a real-time report where they can view all citations for which a "No Hit" was received. Finally, Data Ticket attempts to obtain a registered owner once every 30 days from all DMVs to ensure we obtain a registered owner as soon as one is available. In addition, we will also submit citations upon request to determine if a registered owner is available. Finally, we treat citations written with a VIN in the same manner we treat citations issued with a Plate.
Data Ticket's in-house Operations Department reviews all citations daily that are returned as a make/mismatch from DMV. In the event a Make Mismatch occurs, the citation is automatically placed on real-time report available to the City 24/7. In addition, Data Ticket supplies our Clients with real-time notification of all make mismatches via our online, real-time reports. Of course, these reports can also be generated at the month-end if the City prefers.
Real-time, through our online connection with CA OMV, Data Ticket places California registration holds and releases. Our connection automatically provides us with confirmation the next day that the registration hold or release was successful. Other processing vendors do not get that confirmation until the monthly OMV file is provided by OMV. This significantly impacts the ability to process holds and releases effectively as it means there could be up to 4 weeks of duration before the City can be guaranteed a hold or release was successful.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 ]949 428 7240
Data Ticket will change the registered owner or responsible party information upon proof of a sale, rental agreement or other transaction permitted by California Vehicle Code. Data Ticket will never purge registered owner information, rather we provide it to the City at the citation level.
Data Ticket obtains registered owner information for out-of-state plates utilizing a combination of direct access methods for states like Arizona, Florida, Illinois, Maryland, North Carolina, Nevada, Ohio, Oregon, Texas and a variety of others. Data Ticket also obtains registered owner information for out-of-state plates utilizing NLETs. NLETs function much like a CLETs interface whereby Data Ticket has access to out-of-state registered owner information 24/7, compared with dependence on each individual state.
3. Registered Owner Correspondence
Data Ticket will be responsible for mailing all 1s Courtesy Notices for citations unpaid after the City's specified timeframe. These notices will be mailed via 15 Class Mail daily as soon as a citation is eligible to have a notice sent.
Data Ticket sends all notices daily, depending upon the event and/or the timeframe defined by the City. Each citation is treated independently so as each citation has fulfilled the requirements set forth by the City, the appropriate notices are sent. All notices sent by Data Ticket have the citation number, citation date, plate and state, make, notice date, violation(s) and amount due prominently positioned on them. In addition, each notice identifies the due date and dollar amount owed at each of the escalation dates, so the recipient is clear on what is owed and when. In addition, all notices define how to pay for the citation, appeal the citation (if applicable), inquire about the citation, and provide a signoff section (if applicable) for the citation or show proof of non-liability.
Each notice, except for the FTB notice, allows for customized text to be defined by the City and each notice provides a toll-free, bi-lingual telephone number that is answered by both a bi-lingual IVR (integrated voice response) system and bi-lingual customer service agents that are all in-house. All notices are sent to the recipients with a #10 windowed envelope that allows the recipient to send a portion of their notice and their payment for processing. In addition to the allowance of the submission of check or money order, recipients may also submit a credit/debit card number for processing.
A 2n 1st Courtesy Notice will be mailed to a Renter or Lessee when a rental car agency or a leasing agency provides the correct information.
4. Data Management, Reporting and Statistical Capabilities Parking citations generate a tremendous amount of data. That data is only useful if you have the right tools to report on that data. Our Solution provides for over 200 reports that can be run in real-time for any time period required. While this sounds impressive, we realize not all Agencies have the time to run reports. Our Client Services Department will gladly provide any reports required at any time to the City. It's just part of the exceptional Customer Service we provide.
If the City chooses to run reports on their own, all of Data Ticket's reports are available to Staff in real-time, online. There is no limit to the amount of reporting the City can generate. In
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614]949 428 7240
the event the City requires a custom report or additional fields or optional criteria on a report, we will gladly add the custom report, field or optional criteria at no charge.
Below and on the following pages we have provided an overview of a small sample of the reporting we provide to our clients, online. Below is a screenshot of our Reporting Home page that displays citation statistics in a graphical manner for our clients. As you can see from this screen shot, a dropdown box is provided in the top right corner that allows the user to select the month that he/she wishes to view. In addition, this screen is configurable to display a variety of statistics.
REPORT/GRAPH REMOVED FOR PROPRIETARY REASONS
Our Solution provides the ability to select from Standard Report, Permit Reports, Adjudication Reports and My Reports. Below and on the following pages, we have provided samples of some of the available reports. Each of these reports can be generated in Summary or Detail mode, depending on the user's requirements.
Our Solution will provide the City with the most advanced reporting capabilities using our Report Generator feature. This feature provides City Personnel with the ability to select a "Standard Report" or to select a "Data Grouping" and create custom, real-time reports.
These reports can be saved, shared amongst co-workers, or just run and viewed.
On the following page we have provided an image of our "Report Generator" capability.
This capability provides City Personnel with the ability to select a "Standard Report" and set Optional Criteria, as well as drag and drop Report Columns into and out of the report. If you choose, you can also start with a "Data Collection" and create a totally custom report.
Once you have created a report you would like to run on a regular basis, you can save the report to a "My Reports" menu that then allows you to delete, clone or share the reports amongst co-workers. On the following page you will see an image of a user who has created custom, saved reports.
REPORTS/GRAPH REMOVED FOR PROPRIETARY REASONS
5. Transition Plan
Datta Ticket has read and understands the City's requirements related to the transition plan.
Data Ticket will expertly convert the City's parking and administrative citations from the City's current vendor. Data Ticket recommends performing a mock conversion of the data prior to converting all data to ensure all data is accurately converted.
Data Ticket will provide all required training to City Personnel. Initially this training will be conducted on the mock conversion data to ensure that City Personnel have as much time as possible utilizing the Solution before the final conversion is performed. We understand the
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
City would prefer training to be performed on-site and we are happy to agree; however, we also recommend the City consider remote training as it is equally as effective as in person training, it offers greater flexibility, and training sessions can be as small as the City requires.
Data Ticket will always review all forms with City Personnel prior to their use. In addition, as requested, we have provided samples of all letters / correspondence to be sent on behalf of the city.
As stated above, Data Ticket will not utilize any subcontractors in the execution of this contract.
6. Database Backup and Off-Site Security
Data Ticket utilizes Microsoft's Azure to be completely redundant in the cloud. We do not experience downtime. Backups are made daily and are not stored on-site. Below, we have defined the technology, including the hardware and software to be provided for use by the City for the Citation Management Solution. The City and the City's constituents and visitors will access our Solution using any web browser that supports TLS 1.2 or higher. This is a requirement of our PCI Compliance. The website is housed on a secure Windows 2016 server with the following security precautions:
• The server is behind the Cisco firewall
• Integrated security is employed between the IIS and SQL servers • All passwords are encrypted
• Several pages on the website are encrypted using a strong, 256-bit encryption scheme from VeriSign services
• Nightly backups are made in the event of a hacker accessing the web server • Data is not kept on the web server, and hacking into the data server is virtually impossible Data Ticket's data center environment is defined as follows:
• Geographic location(s): 2603 Main Street, Suite 300 in Irvine, CA. In addition, our backup facilities are hosted in Microsoft's Azure cloud.
• We maintain local redundancy by utilizing multiple internet service providers, redundant failover firewalls, web servers, storage servers, and database servers. We additionally have the capability of utilizing Microsoft Azure services for additional failover capabilities. • Power: We maintain APC UPS devices for all production servers and equipment, • Server: We have redundant web, database, and file servers. • ISPs: We maintain ISP connections through COX Communications and AT&T. • Infrastructure: We have redundant firewalls and the ability to host services in the Microsoft Azure cloud.
Below and on the following page, we have provided the City with a network diagram and a firewall overview. These documents are considered confidential and proprietary to Data Ticket.
GRAPH REMOVED FOR PROPRIETARY REASONS
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Data Ticket will be responsible for the System Administration processes and protocols. Data Ticket has a strict internal policy regarding the security of information. Access to information is confined as required. Acceptance of this policy is required when accessing the Solution and access to PII from specific OMV is masked as required by some states.
Data Ticket's network and security infrastructure provide secure access to all of the systems, including City access to our Solution and 24/7 public access to the citation processing software. All access requires a unique username and password and each web page and feature is securely protected such that users only have access to view the pages authorized.
Data Ticket is SOC 2 Type 2 Compliant. All systems are backed up daily and we have full redundancy in the Cloud using Microsoft Azure. All local back-ups are taken off site daily and stored in a secure location. A complete disaster recovery plan is in place and tested annually.
Should the City require viewing of our detailed disaster recovery plan, we are happy to provide it upon request.
Throughout the life of the contract, the City will retain all ownership of the data and at no time is the property of any entity other than the City before, during and after the life of the contract.
Data Ticket is PCI Compliant and SOC 2 Type 2 Compliant. Access to our Solution, Workplan, and Server Closet are all secured and audited annually. Data Ticket policies related to Security Access (physical), Information Security, Backup Procedures, Environmental Risk Assessments, Penetration Testing and Data Retention are all available upon request.
m Data Ticket is responsible for maintaining compliance with PCI DSS and PA DSS. This City will take no responsibility for this compliance. City Personnel will not be able to access our web-based solution using a web browser that does not support TLS 1.2 or higher. This is a PCI requirement.
Data Ticket is PCI Compliant and submits to quarterly and ad hoc scans of our network via a third-party provider. Visitors to the website are presented with seals indicating the latest dates of scan completion
Our Client contracts and our SOC 2 Type 2 Annual Audits require Data Ticket to remain compliant with PCI and PA.
We are happy to provide our complete SOC 2 Type 2 audit report upon request. Many of our clients require this
compliance and we provide our report annually.
7. General Software Standards
Data Ticket's Solution is 100% web-based, native to the PC environment and has been designed, built, tested and maintained by Data Ticket personnel. We have no plans to phase out our software, rather it is living software that is regularly enhanced via weekly releases that adds functionality to our clients.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 [ 949 428 7240
Our Solution meets the City's requirements regarding general software standards. Our Solution and each webpage within the Solution maintains its own security, providing access only to those individuals who have been granted access.
Our Solution is easy to use with help offered on each webpage. In addition, we provide ongoing training to our clients so as turnover occurs, new features are released, our refresher training is required, we happily provide that at no cost.
Finally, our Solution provides unlimited concurrent user access and customer support is just a phone call away.
8. Installation and Training
Data Ticket has provided to the City of Gustine with a proposed timeline below for the implementation of the Citation Processing Solution. You'll note the timeline starts on May 1.
This is simply a date we selected based on information in the RFQ. Should this data shift one way or another, it is simply an update to the document and all other dates will shift accordingly.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Task Task Name
1 Contract Awarded
2 Implementation Pian tor the City at Pasadena
3 Project Commencement
4 Project Kickoff Meeting #1
5 Meet wth Data Ticket and City Pesonnel
6 Review Project Pan
7 Confirm Entity Setup regarding Departments
8 Proude implementation Checkhstto City
9 Weekly Project Meetings
10 Meet with Data Ticket nd City Pesonnet
11 Review Project Plan
12 Discuss integration Point
13 Reuwew Impientation Checklist
14 Project Personnel
15 Renew Project Personnel
16 Identify Trang Participants at a igh Leve
17 Identity System Users and access levers
18 Setup users in Systemw/ correct access nights
19 Setup City Administrator(sj in system
20 California DMv Assignment
21 Provide City with DMv Documentation to be signed and sent to DMV 22 Send OMV re-assignment documentation to DMV
23 Confirm receipt of DMV Documentation
24 Track Reassignment
25 Expected Reassignment complete
26 NLET Approval
27 Provide Citywitn OMV Documentation to be signed and sent to NLET5 28 Send NLETs documentation
29 Confirm receipt of NL~Ts Documentation
30 Track NLETs approval
31 Expected NLETs approval
32 Parking Citation Processing Servci es
33 Review&Confirm Services to be performed by City Personnel 34 Review and Confirm Services to be performed by Data Ticket Personnel 35 Business Rule Definition
36 Review and Confirm penalty structure
37 Review and Confirm noticing timing
38 Review and Confirm DMN registration hold /release timine 39 Determine FT participation
40 Confirm business rules regarding Payment Plans
41 Confirm business rules regarding special notices
42 Identiywhether a grace period wilt be unihized
43 Review Customer Serice business rutes
44 Confirm NS /Chargeback tees
45 Noticing/ Correspondence
46 Review and approve sample files
47 Adjudication Business Rules
48 Review adjudication processing business rules
49 Confirm notice timing
50 Confm pre-set comments for adjudication
51 Payment Pian Business Rules
52 Determine allowable methods for acceptance of requests 53 Determine wno wti review/ approve requests
54 Customer Service Details
55 Review Customer Service business rutes
56 Document Customer Service business rules
57 Review and generate customer service business rules
58 Acounting Business Rules
59 Confirm bank account tar datiy deposits
60 Order bank deposit sips
61 Order endorsement stamps
62 Enter NSF /Chargeback Fees
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614]949 428 7240
Planned Start Date Planned Finish Date Primary Responsibility 5/1/2025 5/1/2025 Cy Personnel
5/1/2025 5/1/2025
5/1/2025 1BD
5/5/2025 5/5/2025
5/5/2025 5/5/2025 yPersannet/ Data Tiet
5/5/2025 5/5/2025 CtyPersonnet/ Dara Tiet
5/5/2025 5/5/2025 Cy Personnel/Data Tiet
5/5/2025 5/5/2025 Cy Personnel/ Data Ticket
5/12/2025 7/14/2025
5/12/2025 7/14/2025 Cy Personnel / Dara icet
5/12/2025 7/14/2025 City Personnel / Data Ticket
5/12/2025 7/14/2025 CiyPe«sonnet/ Data Ti&et
5/12/2025 7/14/2025 City Personne/ Data Ticket
5/5/2025 5/17/2025
5/5/2025 5/5/2025 CtyPersannei / Data Ticket
5/5/2025 5/12/2025 City Peros nnel/ Data Ticket
5/5/2025 5/12/2025 Cy Personnet/ Data Ticket
5/12/2025 5/17/2025 City Personnel/ Data Ticket
5/12/2025 5/17/2025 Cy Personnel/ Dar» Ticket
5/5/2025 6/17/2025
5/5/2025 5/10/2025 Data Ticker
5/15/2025 5/18/2025 Cty Personnel
5/19/2025 5/19/2025 Data Ticket
5/19/2025" 6/16/2025 Data Ticket
6/17/2025 6/17/2025 Data Ticek t
5/15/2025 6/13/2025
5/15/2025 5/20/2025 Data Ticket
5/25/2025 5/28/2025 Data Ticket
5/29/2025 5/29/2025 0ata Ticket
5/29/2025 6/12/2025 Data Ticket
6/13/2025 6/13/2025 Data Ticket
5/5/2025 5/20/2025
5/5/2025 5/20/2025 City Personnet / Data Ticket
5/5/2025 5/20/2025 Ci Personnel/ Data Ticket
5/10/2025 5/25/2025
5/10/2025 5/25/2025 CiyPersonnet / Data Ticket
5/10/2025 5/25/2025 City Personnel / Data Ti&et
5/10/2025 5/25/2025 City Personnel / Data Ticket
5/10/2025 5/25/2025 Cy Personnel/ Date Ticket
5/10/2025 5/25/2025 City Personnel/ Dara Ticket
5/10/2025 5/25/2025 Cy Personnel/ Data Ticket
5/10/2025 5/25/2025 Cy Persannet / Dst Ticket
5/10/2025 5/25/2025 City Personnet/ Data Ticket
5/10/2025 5/25/2025 Cty Personnel/ Data Ticket
5/10/2025 6/7/2025
5/10/2025 6/7/2025 Csy Personnel/ Data Ticket
5/10/2025 6/7/2025
5/10/2025 6/7/2025 tyPersonnel/ Data Ticket
5/10/2025 6/7/2025 Cy Personnel/ Data Ticket
5/10/2025 6/7/2025 City Personnel/ Data Tcet
5/10/2025 6/7/2025
5/10/2025 6/7/2025 City Personnel / Dara Ticket
5/10/2025 6/7/2025 Cy Personnel/ Data Ticket
5/10/2025 6/7/2025
5/10/2025 6/7/2025 Cy Personnel/ Ota Ticket
5/10/2025 6/7/2025 Data Ticket
5/10/2025 6/7/2025 Cty Personnel/ Data Ticket
5/10/2025 6/7/2025
5/10/2025 5/20/2025 Data Ticket
5/10/2025 6/7/2025 City
5/10/2025 6/7/2025 Cty
5/10/2025 6/7/2025 Data Ticket
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Task Task Name
63 System Configuration
64 Setup Paygound tor testing
65 Pertarm cent configuration
66 Lod balscheudie
67 Load penaitytiming
68 Load Others
69 Load pre-set comments
70 Configure notice timing
71 Cantigure bnng rutes
72 Administrative Citation Processing Services
73 Review&Confirm Services to be performed by City Personnel 74 Review andContm Serices to be performed by Data Ticket Personnel 75 Business Rule Definition
76 Review and Cantum penalty structure
77 Rew and Contam noticing timing
78 Determine FT participation
79 Confirm business rules regarding Payment Plans
80 Confirm busines rules regarding special notices
81 Identify whether a grace period win be utilized
82 Review Customer Serice business rules
83 Contrm NSF / Chargeback tees
84 Noticing/Correspondence
85 Review and approve sampie files
86 Adjudication Business Rules
87 Review adjudication processing business rules
88 Confirm notice timing
89 Confirm pre-set comments tor adjudicaton
90 Payment Plan Business Rules
91 Determine allowable methods for acceptance of requests 92 Determine who wrirevew/ approve requests
93 Customer Service Details
94 Review Customer Serice business rules
95 Document Customer Service business rules
96 Review and generate customer service business rules
97 Accounting Business Rules
98 Confirm bank account for daily deposits
99 Cider bank deposit slips
100 Order endorsement stamps
101 Enter NSF / Chargeback Fees
102 System Configuration
103 Setup Plagound for testing
104 Perform client configuration
105 Load bail scheudte
106 Load penalty timing
107 Load Ocers
108 Load pre-set comments
109 Configure notice timing
110 Configure bninng rules
111 Conversion Ettorts
112 Provide sampie letter requesting Final conversion fie tor Pnior vendor 113 Request Sample Conversion Fite from Prior Vendar
114 Receive electronic sample conversion fide
115 Review and analyze sampie conversion fiie
116 Load sample conversion files
117 Analyze converted dara
118 Provide access to City Personnel to review
119 Re-toad sampie conversion ties
120 Review sample conversion fie data
121 Revew and analyze data converted / compare wth exsting solution 122 Load final cor»version ites
123 Review final conversion fie data
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Planned Start Date Planned Finish Date Primary Responsibitity r 5/20/2025 5/26/2025
5/20/2025 5/26/2025 Dara Ticket
5/20/2025" 5/31/2025 Data T&et
5/20/2025 5/31/2025 D»ta Ticket
5/20/2025 5/31/2025 Data Ticket
5/20/2025 5/31/2025 Data Ticket
5/20/2025 5/31/2025 Data Tiet
5/20/2025 5/31/2025 D8ta Ticket
5/20/2025 5/31/2025 Data Tiet
5/10/2025 5/25/2025
5/10/2025 5/25/2025 Cy Personnel / Data Ticker
5/10/2025 5/25/2025 Cy Personnel / Data T«et
5/15/2025 1/0/1900
5/15/2025 5/30/2025 City Personnel/ Data Ticket
5/15/2025 5/30/2025 Cty Personnel / Data Ticket
5/15/2025 5/30/2025 City Personnel / Data Ticket
5/15/2025 5/30/2025 Cty Personnel / Data Ticket
5/15/2025 5/30/2025 City Personnel/ Data Ti&et
57/15/2025 5/30/2025 Cy Personnel/ Data Ticket
5/15/2025 5/30/2025 Cy Personnel/ Dara Ticket
5/15/2025 5/30/2025 City Personnet / Data Ticker
5/15/2025 6/12/2025
5/15/2025" 6/12/2025 City Personnel / Data Ticket
5/15/2025 6/12/2025
5/15/2025 6/12/2025 City Personnel/ Data Ticket
5/15/2025 6/12/2025 City Personnel/ Data Ticket
5/15/2025 5/12/2025 City Personnel / Data Ticket
5/15/2025 6/12/2025
5/15/2025 6/12/2025 City Personnel/ Dots Ticket
5/15/2025 6/12/2025 City Personnel/ Data Ticket
5/15/2025 6/12/2025
5/15/2025 6/12/2025 City Personnel / Data Ticket
5/15/2025 6/12/2025 Data Ticket
5/15/2025 6/12/2025 City Personnet / Data Ticket
5/15/2025 6/12/2025
5/15/2025 5/25/2025 Data Ticket
5/15/2025 6/12/2025 City
5/15/2025 6/12/2025 Cry
5/15/2025 6/12/2025 Data Ticket
5/25/2025 5/31/2025
5/25/2025 5/31/2025 Data Ticket
5/25/2025 6/5/2025 Dsta Ticket
5/25/2025 6/5/2025 0at> Tiet
5/25/2025 6/5/2025 0ta Ticket
5/25/2025 6/5/2025 Data Ticket
5/25/2025 6/5/2025 Dara Ticket
5/25/2025 6/5/2025 Data Ticket
5/25/2025 6/5/2025 Data Tiet
5/25/2025 7/14/2025
5/25/2025 5/25/2025 ty
5/25/2025 5/25/2025 Ct
6/5/2025 6/5/2025 0at» Ticket
6/5/2025 6/10/2025 Data Ticket
6/11/2025 6/13/2025 Data Ticket
6/17/2025 6/27/2025 Data Tiet
6/27/2025 6/27/2025 City an Data Ticket
7/2/2025 7/4/2025 Data Ticket
7/4/2025 7/9/2025 Data Ticket
6/27/2025 7/7/2025 City and Dr» Ticket
7/10/2025 7/12/2025 Data Tot
7/12/2025 7/14/2025 City and Data Ticket
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614]949 428 7240
Task
124
125
126
127
r 127
128
129
130
131
132
133
134
135
136
137
138
139
140
141
142
143
Task Name
Handheld Units
Agree on the Handheld Model and transmission processes
Identify carrier to be utliized for dara plan
Order and Receive handheld ticket wniters and printers
Request handheld required data
Obtain electronic copy of bail schedule
Obtain electronic copy of penalty structure
Obtain electronic list of Officers
Obtain electronic list of locations
Load software on handheld units and test
Handheld Ticket Stock
Draft handheld ticket stock format and layout
Review draft handheld ticket stock format and layout
Approve ticket stock
Order & Receive Ticket Stock
System Training
Perform training on Sample Conversion Data
Perform training on Secondary Conversion Data
Handheld Training
Perform training
GO LIVE
Planned Start Date Planned Finish Date Primary Responsibility 5/5/2025 6/15/2025
5/5/2025 5/20/2025 City Personnel
5/5/2025 5/20/2025 City Personnel
5/30/2025 6/9/2025 Data Ticket
5/30/2025 6/9/2025 Data Ticket
6/9/2025 6/9/2025 City Personnel
6/9/2025 6/9/2025 City Personnel
6/9/2025 6/9/2025 City Personnel
6/9/2025 6/9/2025 City Personnel
6/10/2025 6/15/2025 Data Ticket
6/14/2025" 7/3/2025
6/9/2025 6/14/2025 Data Ticket
6/14/2025 6/19/2025 City Personnel
6/20/2025 6/20/2025 City Personnel
6/21/2025 7/3/2025 Data Ticket
6/27/2025 6/27/2025
6/27/2025 7/3/2025 City Personnel / Data Ticket
7/4/2025 7/18/2025 City Personnel/ Data Ticket
6/15/2025 6/22/2025
6/25/2025 7/10/2025 City Personnel / Data Ticket
TBD T8D
Training
Data Ticket will provide all training and implementation free of charge to City Personnel.
Training City Personnel will be extremely important to gain full acceptance of the Solution. We have provided a high-level overview of the training for all users of the Solution. This overview will be customized to meet the City's exact needs.
Our Project Managers and the City's designated representative will agree on the logistics required for the training to be performed. Specifically, we will identify the number of individuals who will require training, the types or groups of individuals who will require training and the type of training required.
For example, Finance may require training on a subset of the reports offered, while the Officers may require training on a different subset of the reports offered. In addition to the types of training offered, we will work with City Staff to determine which type(s) of training are required: (i.e. in-person, Internet, user manual or specialized).
Data Ticket will rely on the City's Staff to support the training efforts by:
• Aiding the Data Ticket Project Manager in defining the number of and types of training sessions to be held
• Aiding the Data Ticket Project Manager in defining the individuals for whom training will be performed
• Providing feedback on each training session
Once the initial training plan is mapped, we will begin to execute the training sessions. Below we have provided a sample of the types of training sessions, the duration of the training sessions, and the format recommended for each. Of course these are suggestions that can be modified at any time.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 ]949 428 7240
Training Group Type of Training Duration Format
Supervisors Overview of: 1-2 hours Zoom
Website usage for citation processing
Payment acceptance
Receipt generation
Keying of manual citations
Payment Plan processes
NSF processes
Credit card acceptance
Reduction of fees
Void/Dismissal of citations
Partial payment acceptance, if applicable
Refund processing
Report generation
Cashiers/ Overview of: 1 hour Zoom
Front Office Website usage for citation processing
Staff Acceptance of payments
Noticing/Penalty timeline review
Permit processing
Adjudication system review
Report generation
Adjudication Overview of: - 1 hour Zoom
Website usage for citation processing
Acceptance of payments
Noticing/Penalty timeline review
Permit processing
Adjudication system review
Report generation
Generation of judgment
Generation of disposition letters
Appeal Scheduling
Enforcement Overview of: 2 hours Zoom
Usage of the handheld units
Usage of the scofflaw reports
Usage of the permit reports
Chalking capabilities
Report generation
Usage of meter messages
Transfer of files
This training has been identified at a high level. Once we begin working with the City, we will adjust all training such that it best suits the needs of City Personnel. We have never and will never place a limit on the number of hours of training provided. Some Agencies require more training than others and some agencies prefer Zoom meetings to in-person meetings. Our training efforts will meet the needs of the City's Personnel.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
9. Customer Service
Data Ticket will provide several toll-free customer service lines for the City's customers.
These lines will continue to be available 24/7 in English and Spanish. In addition, all calls will continue to be recorded and can be provided to the City upon request. Finally, callers may request a callback in the event they choose to do so.
10. Hearing Officer
Data Ticket will offer independent hearing officers in accordance with the California Vehicle Code and State and Local laws. Data Ticket's Adjudication Department will be responsible for scheduling and conducting all appeal requests and for mail all_adjudication correspondence.
Services and Deliverables to be Produced by Data Ticket Data Ticket has provided a detailed schedule in response to section b within the Work Program section of our response. Within that schedule are the roles and responsibilities identified during the transition and implementation period of the project.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614]949 428 7240
COST PROPOSAL
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Administrative Citation Processing
Data Ticket offers two Cost Models for our Administrative Citation Processing Clients that allow our Clients to select the Cost Model that best suits their individual situation. Model 1 represents an all-inclusive option that has a higher upfront citation processing fee than Model 2 and includes full-service from Data Ticket's staff. This option is typically selected by Agencies whose customers pay their citations on an inconsistent basis. Model 2 is often selected by Clients who has a thorough understanding of their collection rates or collections occur within the first 30 days of a citation being issued.
Regardless of the Model selected, you have the option to change Models at any point during a contract period. This provides our Clients with the maximum amount of flexibility so they may experience the maximum return on citations issued.
Description of Service Cost Cost
Model 1 Model2
Manual Administrative Citation Processing ·$13.00 $7.00 per Services for the above-mentioned items include: per citation • On-site data entry of manually written citations performed within 48 citation hours of receipt
• On-site quality assurance verification of manually entered citations • Scanning of all manually written citations onto our network for storage and ease of retrieval
• Bi-monthly shredding of manually written citations
Electronic Administrative Citation Processing: $11.00 $5.00 per Services for the above-mentioned items include: per citation • Automated citation transmission into Data Ticket's Citation citation Management Solution 24/7
• Automated confirmation email detailing successfully transmitted citations
• Automated transmission of photos attached to citations Semi-Custom Noticing: Included $0.80 per
Services for the above-mentioned items include: notice
• A single Courtesy Notice printed on an 8 ½ x 11 piece of paper and provided in a window envelope will be sent to the responsible party
• All notices are attached to the citation online and are viewable via the web
• All notices sent via 15 Class Mail
• All notices include a return envelope in which the responsible party may submit payment
• This cost will increase as the US Postal Service increases the 15 Class postage rate
• Notices will be sent daily, Monday - Friday
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 ] 949 428 7240
Description of Service Cost Cost
Model 1 Model 2
Additional Correspondence $1.50 per $1.50 per
Services for the above-mentioned items include: letter letter • Courtesy Notice per the City's requirements
Delinquent Collections Included 25% of
Services for the above-mentioned items include: revenue • In addition to the 1° Courtesy Notice, two additional notices will be collected sent to the responsible party, at a time frame to be defined by the Agency
• Notices will include a return envelope in which the responsible party may submit payment
• Notices will be sent via 1 Class Mail, for which Data Ticket will be responsible
• A citation is considered delinquent at Cite Date plus 31 days • All notices are sent via First Class mail and all notices are printed on an 8 ½ x 11 sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
• All notices are attached to the citation online and are viewable via the web
• Notices will be sent via 15 Class Mail, and Data Ticket will be responsible for the cost incurred
• Notices will be sent daily, Monday - Friday
• If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee
Adjudication Holds and Scanning Included $.50 per
Services for the above-mentioned item include: hold
• Data Ticket will accept Hearing Requests on behalf of the Agency • Dependent on the Agency's choice, Data Ticket will either review and approve the Hearing Request or provide the documentation received to the Agency for its decision
• If the Request is accepted, Data Ticket's Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution, so it is displayed on the web for the Agency's Staff and the Hearing Officer
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 ] 949 428 7240
Description of Service Cost Cost
Model 1 Model 2
Adjudication Letters Included $1.25 per
Services for the above-mentioned item include: letter
• For each request received, Data Ticket will send a semi-custom Hearing Approval Letter and a Schedule letter or it will send a Semi-Custom Denial Letter
• Once the Hearing has been held, Data Ticket will send a semicustom disposition letter to the Appellant detailing the Hearing Officer's findings
• All Letters are sent via First Class mail, and all Letters are printed on an 8 ½ x 11 sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
• All Letters are attached to the online citation and are viewable via the web
• Letters will be sent via 1 Class Mail, and Data Ticket will be responsible for the cost incurred
• Should the Agency request Letters to be sent via Certified Mail, Data Ticket will arrange this at a cost of $5.00 per Letter • Letters will be sent daily, Monday - Friday
Certified Letter Fee- Optional $6.00 per $6.00 per
letter letter
Administrative Hearings $85.00 per $85.00
Services for the above-mentioned item include: hour per hour • Data Ticket's independent, certified, insured hearing officers will be provided to perform in-person (as available), virtual, phone, and written hearings, as required by the Agency
• Each hearing request will be reviewed, heard or read, and all required research will be performed
• The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket
• The City will incur costs associated with mileage
• Data Ticket will work with the Agency to arrange for the use of a conference room at a Agency location or the Agency may elect to have citations heard at a centralized location within the County Franchise Tax Board SSN Look-up $3.00 per $3.00 per
Services for the above-mentioned item include: unique unique • This fee will be assessed to look up a social security SSN SSN number associated with a particular registered owner and address
• This charge is charged per unique SSN, not per citation
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Description of Service Cost Cost
Model 1 Model 2
FTB Collections 15% of 15% of
Services for the above-mentioned item include: revenue revenue • This fee is charged if a citation is paid at the Franchise Tax Board collected collected • This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged
• Data Ticket will send a custom FTB Notice to the Patron as required by the lnteragency Intercept Program; this notice will be sent via 15 Class Mail
• All notices are attached to the citation online and are viewable via the web
• Data Ticket will pay the Agency's cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full • If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee
• Data Ticket will send an FTB Notice to the Patron as required by the Interagency Intercept Program; this notice will be sent via 15 Class Mail
Advanced Collections Legal Action Not Required 30% of 30% of Services for the above-mentioned item include: revenue revenue • This fee is charged if a citation is paid at Advanced Reporting collected collected Collections
• This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at Collections, only the 30% of revenue collected will be charged
Joint/ Escrow Banking Services $150.00 $150.00
Services for the above-mentioned item include: per per
• Daily deposits of funds to the Agency's escrow account month month • Online, real-time reconciliation reports that tie directly to the bank statement
• Processing of all credit card chargebacks and Insufficient Funds • Month-end reconciliation of all funds collected
• Payment of Data Ticket's invoice '
• Disbursement of the net remittance to the Agency
• Scanning of all payments directly to joint bank account daily using remote check deposit
• The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Description of Service Cost Cost
Model 1 Model 2
Charge-backs and NSF's - Joint Escrow Only Included Included Services for the above-mentioned item include:
• Data Ticket will process credit card chargebacks and NSFs when notified of each occurrence
• Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation
Refunds -- Joint Escrow Only Included Included
Services for the above-mentioned item include:
• Data Ticket will process refunds when notified of each need • In the event the utilizes Joint Banking Data Ticket will verify, generate and send each refund due
• Refunds will be issued weekly
• Refunds will be sent weekly via 1 Class Mail
Monthly Minimum $250.00 $250.00
• A minimum fee of $250.00 will be charged on a monthly basis if services do not reach this level
Online Access for the Agency's Patrons: Included
The Agency's Patrons will have the ability to perform the following functions online:
• View real-time citation(s) data
• Pay for a single or many citations
• Request an Administrative Hearing and attach up to three documents supporting their position (optional)
• Print a receipt
• View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency's Staff: Included
Access to the Agency's data is based on unique usernames and passwords assigned to each individual who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to Data Ticket.
Our Solution is set up to maintain a complete audit trail for each and every transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when.
Depending on the access rights provided to each Agency Staff member, the following capabilities are available:
• View real-time citation(s) data, including pictures taken by the Issuing Officer • Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards
• Accept payment via Cash, Check or Money Order
• Process NSFs and Refunds
• Reduce or increase violation amounts, dismiss citations, void citations and place a
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
citation on hold
• Change citation data, including violations, date, time, location, comments, and others • View the complete reason for a Hearing Request and supporting documentation provided by the Appellant directly online
• Edit Appellant information
• Upload disposition documents sent to the Agency via US Mail • Add a note to a citation and see all comments added to the citation • Print a receipt
Conversion: Included
• Data Ticket will convert the citations currently with the Agency's existing vendor at no cost to the Agency
Reporting: Included
• Data Ticket offers 23 reports online for our Clients to generate, print and re-print 24/7.
We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month-end view of data. • All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available as long as the Agency is a Client. • All reports are generated in HTML so our Clients can copy and paste the data into Excel for data manipulation purposes.
• If the Agency were to request a report that was not already available, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost.
Manual Payment Processing: Included
• Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office • On-site Mail Department opens, sorts and batches the payments before providing them to our on-site Data Entry Department
• After double-blind entry of each payment, the citations are updated by our Quality Assurance team
• Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Customer Service: Included
• Data Ticket provides a live, bi-lingual, on-site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, fix-it tickets, signoffs, FTB, advanced credit reporting collections and more • All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review.
• Data Ticket's IVR is bilingual and accessible via several toll-free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due
• The IVR accepts VISA, MasterCard, Discover, and American Express
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 ] 949 428 7240
Web Presence: Included
• Data Ticket's Solution is 100% web-based and Section 508 Compliant and is provided at: www.CitationProcessingCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency's Patrons to access citations online
• If the Agency prefers to have an Agency branded website, one in which the look and feel mimics that of the Agency's website, Data Ticket can and will provide this feature to the Agency.
Fees charged to the Citizen:
Credit I Debit Card Processing $3.50 per transaction
• Data Ticket is PCI Compliant and provides for the ability to pay via Visa, MasterCard, Discover, and American Express on our website, www.CitationProcessinqCenter.com, via our toll-free, bi-lingual Customer Service Representatives, and via our toll-free, bilingual IVR Solution • There is no charge to the Agency for credit / debit card processing; however, the Patron is charged $3.50 per transaction; this means the Patron can pay for a single or many citations at once and incur a single $3.50 fee
Payment Plan Processing variable cost
• An administrative fee will be assessed to Patrons or the City (if they wish to pay in lieu of the Patron paying) who wish to participate in a payment plan • This fee will cover the cost of the payment plan initiation, and the cost of a confirmation letter that is sent to the Patron. confirming the details of the payment plan • The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be
Credit Card Chargeback Processing $33.50 per transaction • If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback
• No fee will be charged to the Agency
Cost Increases:
Postal Rate Increase Offset - If postal rates increase during the term of the agreement, fees to DTI shall be raised immediately to offset the effect of the actual postal rate increase.
CPI Increases - There will be NO CPI increases for the duration of the agreement Parking Citation Processing
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 [ 949 428 7240
Parking Citation Processing
Manual Parking Citation Processing: $0.70
Services for the above-mentioned items include:
• On-site data entry of manually written citations performed within 48 hours of receipt • On-site quality assurance verification of manually entered citations • Scanning of all manually written citations onto our network for storage and ease of retrieval
• Bi-monthly shredding of manually written citations
Electronic Parking Citation Processing: $0.60
Services for the above-mentioned items include:
• Automated citation transmission into Data Ticket's Citation Management Solution 24/7 • Automated confirmation email detailing successfully transmitted citations • Automated transmission of photos attached to citations Courtesy Notice:
Services for the above-mentioned item include:
• Semi-custom Courtesy Notice that is printed on an 8 ½ x 11" piece of paper and provided in a window envelope sent to the registered owner of a vehicle • All notices are attached to the citation online and are viewable via the web • All notices sent via 1s Class Mail
• All notices include a return envelope in which the responsible party may submit payment
% This cost will increase as the US Postal Service increases the 15 Class postage rate • This charge is only incurred if the individual does not pay off the windshield and a notice is sent to the individual.
$0.75
Out-of-State Collections: 28% of revenue collected
• This fee will cover all expenses associated with obtaining out-of-state registered owner information and will be due when a citation is paid • Data Ticket is a recognized Strategic Partner with NLETs; should the Agency have an assigned ORI, Data Ticket will request usage of the ORI for reference/audit purposes only. Data Ticket utilizes its own ORI for transactional purposes • This fee is not combined with any other contingency fee. For example, if a citation is rolled to a delinquent status, only 28% of revenue collected will be charged • If Data Ticket does not collect on a citation that is issued to an out of state plate, the Agency does not owe this fee.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Delinquent Collections: 28% of revenue collected
• This fee will be assessed when a citation is ninety (90) days past the citation issue date, or when a second (2) notice is sent if sooner than ninety (90) days, assuming a first notice has been sent to the registered owner and the citation is not on hold for any reason
• In addition to the Courtesy Notice, three Delinquent Notices will be sent to the registered owner
• All notices are sent via First Class mail, and all notices are printed on an 8 ½ x11" sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
• All notices are attached to the citation online and are viewable via the web • If Data Ticket does not collect on a citation that is delinquent, the Agency does not owe this fee
• Notices will be sent via 15 Class Mail, and Data Ticket will be responsible for the cost incurred
Franchise Tax Board Processing - Optional
SSN Look-up $3.00 per SSN
• This fee will be assessed to look up a social security number associated with a particular registered owner and address
• This charge is charged per unique SSN, not per citation FTB Collections 15% of revenue collected
• This fee is charged if a citation is paid at the Franchise Tax Board • This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged
• Data Ticket will send an FTB Notice to the Patron as required by the lnteragency Intercept Program; this notice will be sent via 15 Class Mail • All notices are attached to the citation online and are viewable via the web • Data Ticket will pay the Agency's cost to participate in the FTB program; annually, FTB will send an invoice to the Agency for the number of debts placed at FTB; the Agency will simply provide this invoice to Data Ticket and Data Ticket will pay it in full • If Data Ticket does not collect on a citation that is at FTB, the Agency does not owe the collection fee
• Data Ticket will send an FTB Notice to the Patron as required by the lnteragency Intercept Program; this notice will be sent via 1° Class Mail
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 [ 949 428 7240
Adjudication:
45' Level Review Hold & Scanning of Review Request $0.50 per citation • Data Ticket will review all documentation received by the Appellant and determine whether the request is received within the required timeframe • If the request was received within the required timeframe, Data Ticket's Adjudication Department will place the citation on an Administrative Review Request Hold and scan all received documentation into the Citation Management Solution, so it is displayed on the web for the Agency's Staff
• If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have Data Ticket send a "time expired letter" rejecting the appeal 1st Level Review Disposition Letters $0.85 per letter
• Data Ticket will send a custom disposition letter to the Appellant via 15 Class Mail • All letters are attached to the online citation and are viewable via the web • Disposition letters will be sent Monday - Friday
2nd Level Hearing Hold, Scanning and Scheduling of Hearing $0.50 per citation • Data Ticket will review all documentation received by the Appellant and determine whether the request is received within the required timeframe • If the request was received within the required timeframe, Data Ticket's Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution so that it is displayed on the web for the Agency's Staff and the Hearing Officer • If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe, or it may elect to have Data Ticket send a "time expired letter" rejecting the appeal • Data Ticket will work with the designated Hearing Officer to schedule the Hearing based on either a pre-determined schedule or an ad hoc basis, depending on the Agency's schedule
2nd Level Hearing Officer - Optional $85.00 per hour
• Data Ticket's independent, certified, insured hearing officers will be provided to them to perform in-person (as available), virtual, phone and written hearings • Each hearing request will be reviewed, heard or read, and all required research will be performed
• The Hearing Officer will enter a judgment into the Citation Processing System for viewing by the Agency, Appellant and Data Ticket
• Hearings will be scheduled
• The Agency will incur costs associated with mileage as defined by Federal guidelines • Data Ticket will work with the Agency to arrange for the use of a conference room at a Agency location or the Agency may elect to have citations heard at a centralized location within the County
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
2n Level Hearing Schedule & Disposition Letters $0.85 per letter • Data Ticket will send a custom disposition letter to the Appellant via 15 Class Mail • All letters are attached to the online citation and are viewable via the web • Disposition letters will be sent Monday - Friday
Acceptance and Scanning of Indigent Payment Plan Requests (Approval/Denial by Data Ticket)
OR
Accepting and Scanning of Indigent Payment Plan Requests (Approval/Denial by City)
AND
Indigent Payment Plan/Denial Letters
Additional Correspondence
• Printing & Sending daily
• Electronic attachment to the citation
• Windowed #10 envelope and return #9 envelope
$5.00 per request
$2.00 per request
$0.85 per letter
$0.85 per letter
Joint/ Escrow Banking Services - Optional
Services for the above-mentioned item include:
• Daily deposits of funds to the Agency's escrow account • Online, real-time reconciliation reports that tie directly to the bank statement • Processing of all credit card chargebacks and Insufficient Funds • Month-end reconciliation of all funds collected
• Disbursement of County/ State Surcharges at month-end • Payment of Data Ticket's invoice
• Disbursement of the net remittance to the Agency
• Scanning of all payments directly to joint bank account daily using remote check deposit • The Agency will be responsible for the purchase of banking supplies, including checks and endorsement stamps; these fees typically run $200.00 per year Charge-backs and NSF's - Optional $5.00 per issued instance • Data Ticket will process credit card chargebacks and NSFs when notified of each occurrence
• Once processed, Data Ticket will send a custom letter to the individual detailing the returned item and the amount due on the citation
Refunds - Optional $8.00 per issued instance
• Data Ticket will process refunds when notified of each need • In the event the Agency utilizes Joint Banking Data Ticket will verify, generate and send each refund due
• Refunds will be issued weekly
• Refunds will be sent via 1 Class Mail
$150.00 per month
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Monthly Minimum $200.00
• A minimum fee of $200.00 will be charged on a monthly basis if services do not reach this level (not inclusive of the Joint/Escrow Banking Services fee) Cost Increases:
Postal Rate Increase Offset - If postal rates increase during the term of the agreement, fees to DTI shall be raised immediately to offset the effect of the actual postal rate increase.
CPI Increases - There will be NO CPI increases for the duration of the agreement.
Online Access for the Agency's Patrons: Included
The Agency's Patrons will have the ability to perform the following functions online:
• View real-time citation(s) data
• Pay for a single or many citations
• Request a 1°Level Administrative Review and attach up to three documents supporting their position
• Request a 2"° Level Administrative Hearing Request and attach up to three documents supporting their position
• Print a receipt
• View pictures of the citation taken by the issuing officer (if the Agency allows) Online Access for the Agency's Staff: Included
Access to the Agency's data is based on unique usernames and passwords assigned to each individual who requires access to the system. Data Ticket does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to Data Ticket.
Our Solution is set up to maintain a complete audit trail for each and every transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when.
Depending on the access rights provided to each Agency Staff member, the following capabilities are available:
• View real-time citation(s) data, including pictures taken by the Issuing Officer • Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards
• Accept payment via Cash, Check or Money Order
• Process NSFs and Refunds
• Reduce or increase violation amounts, dismiss citations, void citations and place a citation on hold
• Change citation data, including violations, date, time, plate, location, comments, make, model, color, registration expiration date and others • Perform Administrative Reviews online by entering the disposition directly online
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 [ 949 428 7240
• Generate a time expired or letter of non-responsibility for a citation in the adjudication process
• View the complete reason for the Review Request and supporting documentation provided by the Appellant directly online
• Edit Appellant information
• Upload disposition documents sent to the Agency via US Mail • Add a note to a citation and see all comments added to the citation • View the reason for the 20 Level Administrative Hearing Request online and view the supporting documentation provided by the Appellant, directly online • Print a receipt with or without registered owner information Reporting: Included
• Data Ticket offers 36 reports online as well as a Customized reporting application for our Clients to generate, print and re-print 24/7. We provide real-time reports that can be generated for any timeframe required and we provide pre-processed/month-end reports that reflect the month-end view of data.
• All reports are available online and because we do not purge data unless specifically requested to do so by a Client, the data is available as long as the Agency is a Client. • All reports are generated in HTML so our Clients can copy and paste the data into Excel for data manipulation purposes.
• If the Agency were to request a report that was not already available, Data Ticket would work with the Agency to design the report and provide it to the Agency at no cost.
Manual Payment Processing: Included
• Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Newport Beach where a bonded and insured courier picks up the mail daily and delivers it to our Newport Beach office • On-site Mail Department opens, sorts and batches the payments before providing them to our on-site Data Entry Department
• After double-blind entry of each payment, the citations are updated by our Quality Assurance team
• Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank Registered Owner Information: Included
• Registered owner information for all citations issued on California license plates • Turnaround time for acquisition of California registered owner information is same day • Registered owner information for all citations issued on out of state license plates • Data Ticket is a recognized Strategic Partner with NLETs and has access to registered owner information nationwide through the NLETs service • Access to this system requires the use of the County's ORI for tracking purposes only; Data Ticket will utilize its own ORI for actually acquiring the out of state data • Turnaround time for acquisition of out-of-state registered owner information using NLETs is same day
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
CA OMV Holds and Releases:
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
Included
• California OMV Holds and Release performed daily via an online connection • Holds and releases can also be performed real-time, upon request • Citation amounts placed on hold are updated daily in the event a partial payment is made
Customer Service: Included
• Data Ticket provides a live, bi-lingual, on-site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, fix-it tickets, signoffs, FTB, advanced credit reporting collections and more • All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review.
• Data Ticket's IVR is bilingual and accessible via several toll-free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due
• The IVR accepts VISA, MasterCard, Discover, and American Express Web Presence: Included
• Data Ticket's Solution is 100% web-based and Section 508 Compliant and is provided at: www.CitationProcessinqCenter.com; this is a generic website in the sense that it is not Agency branded. This website allows for the Agency and the Agency's Patrons to access citations online
• If the Agency prefers to have an Agency branded website, one in which the look and feel mimics that of the Agency's website, Data Ticket can and will provide this feature to the Agency.
Conversion: Included
• Data Ticket will convert the citations currently with the Agency's existing vendor at no cost to the Agency
• Citations that have not had a payment and do not have a registered owner will immediately be sent to the appropriate OMV so as to obtain a registered owner Fees charged to the Citizen:
Credit I Debit Card Processing $3.50 per transaction
• Data Ticket is PCI Compliant and provides for the ability to pay via Visa, MasterCard, Discover, and American Express on our website, www.CitationProcessingCenter.com, via our toll-free, bi-lingual Customer Service Representatives, and via our toll-free, bilingual IVR Solution • There is no charge to the Agency for credit/ debit card processing; however, the Patron is charged $3.50 per transaction; this means the Patron can pay for a single or many citations at once and incur a single $3.50 fee
Payment Plan Processing $15.00 per transaction
• An administrative fee will be assessed to Patrons who wish to participate in a payment plan
• This fee will cover the cost of the payment plan initiation, and the cost of a
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
confirmation letter that is sent to the Patron confirming the details of the payment plan • The Agency will have the ability to determine whether Payment Plans are accepted and, if so, what the parameters for payment will be
Credit Card Chargeback Processing $33.50 per transaction • If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback
• No fee will be charged to the Agency
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
SECURITY PROVISIONS
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
1.1 Security Provisions: AGENCY agrees to follow all defined security requirements including but not limited to:
A) All AGENCY employees who are provided access to services provided by COMPANY must complete a background check and must complete annual security awareness trainings.
B) All AGENCY employees must sign security agreement documents subject to the source state of the information being obtained by OMV entities.
C) AGENCY must inform COMPANY within 24 hours of an AGENCY employee with access to COMPANY services leaving their role.
D) AGENCY must inform COMPANY of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach.
E) AGENCY understands and agrees that security requirements may change and be updated to reflect the most current security requirements of the government agencies we work with to obtain vehicle registered information.
F) AGENCY understands that evidence of the security requirements may be requested to comply with COMPANY audit requirements of the governmental agencies we work with.
G) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused.
1.2 Permissible Use Provisions: AGENCY agrees to follow all defined permissible use requirements including but not limited to:
A) All AGENCY employees who are provided access to services provided by CONTRACTOR must receive annual training on permissible use of state agency information.
B) All AGENCY employees must sign permissible use agreement documents subject to the source state or government agency where the vehicle registered owner information is being obtained.
C) All AGENCY employees will be instructed of the confidentiality of information obtained from a government agency and the proper use of that information based on job responsibility, which must not involve immigration purposes.
City of Gustine
RFQ for Parking and Administrative
Citation Processing Services
Data Ticket, Inc.
2603 Main Street, Suite 300
Irvine, CA 92614 I 949 428 7240
D) AGENCY must inform CONTRACTOR within 24 hours if data has been misused in such a manner that might constitute data misuse or a data breach. CONTRACTOR must inform AGENCY within 24 hours if data has been misused in such a manner that might constitute data misuse or data breach.
E) AGENCY must inform CONTRACTOR of any breach of information within 24 hours, so the appropriate government agencies can be notified of the breach. CONTRACTOR must inform AGANCY of any breach of information within 24 hours, so the appropriate agencies and individuals can be notified of the breach.
F) AGENCY understands and agrees that permissible use requirements may change and be updated to reflect the most current permissible use requirements of the government agencies CONTRACTOR works with to obtain vehicle registered information.
G) AGENCY understands that evidence of the permissible use requirements may be requested to comply with CONTRACTOR audit requirements of the governmental agencies CONTRACTOR works with.
H) AGENCY understands that tracking of activity will occur for annual reviews to be conducted by CONTRACTOR to ensure the confidentiality and privacy required for government agency provided information.
I) AGENCY understands and agrees that access to confidential registered owner information may be immediately restricted or terminated if any of the mandatory provisions above are found to be violated or abused.
J) AGENCY understands that all information obtained through government agencies is considered subject to the Drivers Privacy Act (DPPA) and agrees that no disclosures of information will be made that would constitute a violation of this act.
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE CITY MANAGER TO ENTER INTO A CONTACT WITH DATA TICKET, INC.
FOR PARKING AND ADMINISTRATIVE CITATION PROCESSING SERVICES WHEREAS, the City of Gustine Police Department does not currently contract with any company to process parking citations, as its former vendor, Duncan Solutions, was decommissioned in April 2024; and
WHEREAS, City staff processes administrative citations, and without a citation processing vendor officer's switched from issuing parking citations to issuing administrative citations for parking violations, which are labor intensive to staff; and WHEREAS, as a solution to the deficiency, staff issued a Request for Qualifications (RFQ), to which two responses were received; and
WHEREAS, through the RFQ evaluation process, and after the interview portion of the process, staff has identified Data Ticket Inc. to be the most qualified proposer to assist the City with administration of its parking and administrative citations; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Gustine that it does hereby authorize the City Manager to enter into a contract with Data Ticket, Inc. for administration of the City's parking and administrative citations.
THE FOREGOING RESOLUTION was adopted at a regular meeting of the City Council of the City of Gustine the 15 day of April, 2025 and passed at said meeting by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Melanie Correa, Deputy City Clerk
City of Gustine
ITEM NO. 11
COUNCIL AGENDA ITEM
APRIL 15, 2025
PREPARED BY: Jami Westervelt, Economic and Community Development Director SUBJECT: USDA Co-Awardee Agreement Required to Move Forward $1.3 Million Award for Broadband from CDS request
BACKGROUND
The City of Gustine has for some time identified the lack of reliable, affordable internet access for both its businesses and residences as a major challenge and priority. Until 2023, the City tried in vain to solicit interest from larger providers of this much-needed service but had only garnered interest from small, local providers of point-to-point services. To try and meet the need, the City applied for federal funds to expand internet service that could reach any consumer in the City limits.
The FY 23 Omnibus Spending Bill included funding for that $1.35 Million "Broadband Equity and Expansion Project." The project came through a Congressionally Directed Spending (CDS) request submission to U.S. Senator Dianne Feinstein and U.S.
Representative Jim Costa. This no-match funding was allocated through the United State Department of Agriculture (USDA) Reconnect program.
Around this same time, the City became aware that two providers had become interested in installing fiber service in Gustine: Comcast and Unwired Broadband. Fiber provides for a more direct and greater speeds than point-to-point but has significantly higher installation cost.
Rather than move forward with installation of point-to-point service, the City secured approval from USDA to use the funds to partner with interested providers for fiber installation in the area. To use the funds, we need to make certain the project serves the entire City boundary.
While USDA did not require an RFP to determine partnership with a provider, staff felt it important to offer both providers working on installation in the City at that time, Comcast and Unwired, the same opportunity to partner. The City approached both with the opportunity to utilize USDA funds. The City called for a completed project that would be predominantly underground and available to all within the City's borders in a short installation window. Comcast declined those conditions and Unwired agreed.
With Council approval, the City began working with USDA and Unwired on the grant.
DISCUSSION
The CDS funds will provide Unwired $1 .3 million of the project costs. Unwired recently received another $4.76 million from the Federal Funding Account from the CPUC that it will also use toward the project. The Unwired project has been operating on two tracks concurrently but entirely separate: Project approval and grant implementation.
Regardless of the USDA funding status, Unwired must obtain City approval of plans for any section of work before beginning that work. The City review process is identical to
any other project of its type within the City, including the two other internet projects that came in to the City during that timeframe. All have the same requirements. All get reviewed and re-reviewed in the order of submission.
CDS funding presents a wonderful opportunity but the federal department and specific program the funds come through can significantly impact the process. Working with USDA on the grant disbursement has proven challenging. The Re-Connect program was developed for loan and loan/grant combination projects and not full CDS grant awards. CDS has far fewer requirements than the standard Re-Connect grant.
To simplify the administration of this award, the award scope and budget call for the funds to go only toward $1.3 Million of the components Unwired will purchase. Unwired will utilize other funding sources to complete all other project elements.
Even with that simplification, staff and attorneys at BBK specializing in internet projects have worked on multiple issues and requirements with USDA to get to this point. The USDA agreement attached contains final modifications that City staff and attorneys have been able to secure from USDA following many months of dialogue.
The USDA Co-Awardee agreement for signature by the City and Unwired is attached to this staff report as Exhibit B. USDA requires that the City and Unwired sign this agreement as Co-Awardees to move forward with funding the project.
While the roles between the City and Unwired are important to clarify, the USDA CoAwardee agreement is not the appropriate place to define terms specific to the City and Unwired. The City and Unwired will enter into a separate agreement to clearly delineate responsibilities and commitments to each other, which is discussed in the subsequent item on the agenda.
A resolution authorizing the City Manager to sign the USDA agreement is included as Exhibit A. The resolution contains the provision that the City Manager will sign the USDA agreement after the supplemental City and Unwired agreement is signed.
For information only: City staff will internally issue a Master Encroachment Agreement for this project versus individual encroachment permits. This agreement will outline the standard staff-approved encroachment conditions that will then apply to each of the (currently eight) project areas Unwired submits for approval.
FISCAL IMPACT
No negative fiscal impacts to the City will result from the execution of this agreement.
RECOMMENDATION
Council approve the resolution, authorizing the City Manager to sign the USDA CoAwardee Agreement following signature of the Gustine/Unwired Broadband Project Grant Co-Awardee agreement.
EXHIBIT(S)
A} Resolution 2025-XXXX Authorizing City Manager to sign USDA Co-Awardee Agreement
B) USDA Co-Awardee Agreement for signature by City and Unwired APPROVED BY: _ "
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Soknirorn Than, City Manager
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE CITY
MANAGER TO ENTER INTO A USDA CO-AWARDEE AGREEMENT WITH USDA AND UNWIRED BROADBAND, AS REQUIRED BY USDA TO IMPLEMENT A $1.3 MILLION GRANT THROUGH THE
USDA RECONNECT PROGRAM, STEMMING FROM A CDS FUNDING ALLOCATION TO THE CITY WHEREAS, the City of Gustine has for some time identified the lack of reliable, affordable internet access for both its businesses and residences as a major challenge and priority; and
WHEREAS, the City, through the federal Congressional Directed Spending (CDS) process, applied for and received an allocation in the FY23 Omnibus Spending bill for $1 .3 Million to provide broadband service able reach all within the City boundaries; and WHEREAS, the federal government allocated the funds through the United States Department of Agriculture (USDA) Rural Utilities Services (RUS) division and its Reconnect program; and
WHEREAS, the City funding amount provided requires that the City partner with another entity to meet the service requirements outlined; and WHEREAS, unwired Broadband has agreed to provide service as required by the CDS appropriation by utilizing this award, as well as additional funding sources available to the company on its own; and
WHEREAS, USDA RUS requires that the City, as the primary awardee, remain a CoAwardee on its grant agreement along with unWired and that both must sign the USDA Co-Awardee Agreement, which is Attachment 1 to this resolution; and WHEREAS, the City and unwired agree that a secondary agreement to this agreement, titled Gustine/Unwired Broadband Project Grant Co-Awardee Agreement, is needed to outline the commitments that each makes to the other in relationship to the grant implementation; and
WHEREAS, the City and unWired agree to sign that separate, secondary Gustine/unWired Broadband Project Grant Co-Awardee Agreement as a prerequisite to this agreement, executing this agreement only after fully executing the prior agreement.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gustine does hereby authorize the City Manager to enter into the USDA Co-Awardee agreement, along with unwired, with the prerequisite outlined above in this resolution.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed at a regular meeting held on the 15th day of April 2025. The resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Melanie Correa, Deputy City Clerk
City of Gustine
APPROVED:
Patrick Nagy, Mayor
City of Gustine
RUS Project Designation:
[RUS DESIGNATION]
ReCONNECT PROGRAM
GRANT AND SECURITY AGREEMENT
dated as of [date]
between
CITY OF GUSTINE
and
UNWIREDBROADBANDLLC
and
THE UNITED STATES OF AMERICA
UNITED STATES DEPARTMENT OF AGRICULTURE
RURAL UTILITIES SERVICE
ReCONNECT PROGRAM
GRANT AND SECURITY AGREEMENT
THIS GRANT AND SECURITY AGREEMENT (this "Agreement"), dated as of [date] is among CITY OF GUSTINE the ("Principal Awardee"), a municipal corporation existing under the laws of California and UNWIRED BROADBAND LLC ("Second Awardee"), a limited liability company existing under the laws of California, hereinafter collectively referred to as the "Co-Awardees" and each individually a "Co-Awardee"), and the UNITED STATES OF AMERICA, acting through the Administrator of the Rural Utilities Service ("RUS").
The Principal Awardee has been provided Congressionally Directed Spending under the Consolidated Appropriations Act, 2022, Public Law 117-328 (the FY2023 Appropriations"), under which RUS was directed to finance the construction of a broadband infrastructure project to serve rural areas (the "Project").
RUS is willing to extend financial assistance, in the form of a grant to the Co-Awardees, pursuant to the Consolidated Appropriations Act, 2018, Pub. L. 115-141, $ 779 (the "FY2018 Appropriations"), the FY2023 Appropriations, Title VI of the Rural Electrification Act of 1936 (7 U.S.C. §§ 901 et seq.), and all applicable federal regulations, on the terms and conditions stated herein.
The Co-Awardees are willing to secure the grant and its other obligations to RUS on the terms stated herein.
THEREFORE, in consideration of the promises and mutual covenants herein contained, the parties agree and bind themselves as follows:
ARTICLE I--DEFINITIONS
The terms defined herein include both the plural and the singular. Unless otherwise specifically provided herein or in the FOA, all accounting terms not otherwise defined herein shall have the meanings assigned to them, and all determinations and computations herein provided for shall be made in accordance with Accounting Requirements.
"Accounting Requirements" shall mean compliance with U.S. Generally Accepted Accounting Principles (GAAP) acceptable to RUS, as well as compliance with the requirements of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards at 2CF.R. 200 and the system of accounting prescribed by RUS Bulletin 1770B-1. "Advance" or "Advances" shall mean the disbursement of grant funds in accordance with this Agreement.
"Affiliate" or "Affiliated Company" of any specified person or entity means any other person or entity directly or indirectly controlling of, controlled by, under direct or indirect common control with, or related to, such specified person or entity, or which exists for the sole purpose of providing any service to one company or exclusively to companies which otherwise meet the definition of affiliate. This definition includes Variable Interest Entities as described in Financial Accounting Standards Board Interpretation (FIN) No. 46(R), Consolidation of Variable Interest Entities. For the purpose of this definition, "control" means the possession directly or indirectly, of the power to direct or cause the direction of the management and policies of a company, whether such power is exercised through one or more intermediary companies, or alone, or in conjunction with, or pursuant to an agreement with, one or more other companies, and whether such power is established through a majority or minority ownership voting of securities, common directors, officers, or stockholders, voting trust, holding trusts (other than money exchanged) for property or services.
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"Application" shall have the meaning as defined in the second paragraph hereof. "Approved Project Service Area" shall mean all or a portion of the Proposed Funded Service Area, as such term is defined in the FOA and detailed in the map submitted to the Agency by the Principal Awardee, that is approved by the Agency for funding.
"Award" shall mean the grant described in Article III.
"Buildout Timeline" shall mean the detailed schedule describing the Project build out, submitted to and approved by the RUS, as may be amended from time to time with prior written RUS consent. "Business Day" shall mean any day that RUS and the Department of Treasury are both open for business.
"Co-Awardees" shall mean all grantees named in the first paragraph hereof. "Collateral" shall mean any of the property financed with the grant, and pledged as security for the grant, described in Article IX, and more particularly described in Schedule 2. "Composite Economic Life" means the weighted (by dollar amount of each class of facility in the Award) average economic life of all classes of facilities in the Award, as determined by RUS. "Distribution" shall have the meaning as defined in Section 7.4. "Eligible Purposes" shall mean purposes and expenses which are specified in the FOA as being eligible for funding.
"Event of Default" shall have the meaning as defined in Article X. "Expiration Date" shall have the meaning as defined in Section 3.1 (b). "Form 481" shall have the meaning as defined in Section 4.3(d). "GAAP" shall mean generally accepted accounting principles in the United States. "Grant" shall mean the grant described in Section 3.1.
"Grant Agreement" shall mean, collectively, this Agreement and the Security Documents. "Laws" shall have the meaning as defined in paragraph (e) of Article II. "Material Adverse Effect" shall mean a material adverse effect on, or change in, the condition, financial or otherwise, operations, properties, business or prospects of the Co-Awardees or on their ability to perform their obligations under the Grant Agreement as determined by RUS. "Network Design" shall mean the network as described in the documentation provided to RUS. "Permitted Encumbrances" shall mean:
(I) liens for taxes, assessments and other governmental charges which are not delinquent; (2) liens for taxes, assessments and other governmental charges already delinquent which are currently being contested in good faith by appropriate proceedings; PROVIDED each Co-Awardee shall have set aside on its books adequate reserves With respect thereto;
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