AGENDA
CITY OF GUSTINE
CITY COUNCIL
COUNCIL CHAMBERS, CITY HALL
352 5I STREET GUSTINE, CALIFORNIA
NOVEMBER 4, 2025 - 6:30 P.M.
The Council Chambers are open and in-person attendance is encouraged.
As a convenience, the City will be retaining the virtual component of public meetings for optional attendance with the use of an online meeting room.
Log-in and dial-in information is as follows:
https://meet.goto.com/89814431 7
or via telephone by dialing (872) 240-331 l, access code: 898-144-31 7 Feedback and noise will be muted by the meeting organizer.
Please note, in the event of a technical issue causing a disruption in the call-in option or internetbased option, the meeting will continue unless otherwise required by law, such as when a Council Member is attending the meeting virtually pursuant to certain provisions of the Brown Act.
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Please take a moment to silence your cell phones.
ROLL CALL
Council Members: Melville - Giles - Marsigli - Mayor Pro Tern Ford - Mayor Nagy
APPROVAL OF AGENDA
At this time, any member of the City Council or staff may advise of any updates to the order of, or changes to, the agenda as published.
Any requested changes or edits shall be offered in the form of a motion by any City Council member, requiring a second, and followed by a 3/5 vote of approval by the Council.
DECLARATIONS OF CONFLICT OF INTEREST
At this time, any member of the City Council may declare their conflict of interest or their abstention from any item listed on, or within, the agenda.
PRESENTATIONS
PUBLIC COMMENT
At this time, any person may comment on any item, which is not on the agenda. PLEASE STATE YOUR NAME FOR THE RECORD. Action will not be taken on the topic unless deemed an urgency matter by a 3/5 vote of the City Council. Topics not considered an urgency matter may be referred to City staff and/or placed on a subsequent agenda for consideration, by a 3/5 vote of the City Council.
Members of the public, who have questions or comments regarding a specific agenda item, may comment on that item before consideration of that item, when recognized by the Mayor.
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered routine and may be approved by one action of the City Council, unless any member of the City Council wishes to remove an item for separate consideration.
Are there any items on the consent calendar that any member of the public would like to comment on?
(continued)
1. Minutes of the October 21, 2025 Regular Meeting
Recommendation: Review and approve
2. Minutes of the October 24, 2025 Special Meeting
Recommendation: Review and approve
3. Warrants
Recommendation: Review and ratify
4. Approve Resolution Authorizing Interim City Manager to Execute Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority
Recommendation: Review and approve resolution
5. Approve Resolution Authorizing Interim City Manager to Execute Memorandum of Understanding with County Office of Emergency Services for State Homeland Security Grant Program FY2024
Recommendation: Review and approve resolution
6. Approve Resolution Accepting Bid and Authorizing Interim City Manager to Enter Into Contract for Tree Services with Grover Landscape Inc.
Recommendation: Review and approve resolution
7. Approve Resolution Accepting Bid and Awarding Contract to Graham Contractors, Inc. for FY26 Citywide Crack Sealing Program and Authorizing Interim City Manager to Execute Agreement
. Recommendation: Review and approve resolution
8. Approve Resolution Accepting Proposal and Authorizing Interim City Manager to Execute a Contract Amendment with Mid Valley IT for Installation of Fiber Optic Infrastructure
Recommendation: Review and approve resolution
9. Approve Resolution Authorizing Interim City Manager to Execute Grant Acceptance Agreement Letter for Sewer Manhole Rehabilitation Project and Approving Related Appropriations
Recommendation: Review and approve resolution
ADMINISTRATIVE AGENDA
10. DISCUSSION & DIRECTION: Consideration of Sale or Lease of City-Owned Parcel 020-044-017
• Receive Staff Report
2. Receive Public Comment
3. Hold discussion and provide staff with direction
11. INFORMATIONAL: Fiscal Year 2024-2025 Budget Closeout
1. Receive staff report
2. Receive Public Comment
3. Provide Council Comment and file report
12. DISCUSSION & DIRECTION: Community Contribution Payment Expenditures
1. Receive Staff Report
2. Receive Public Comment
3. Hold discussion and provide staff with direction
CITY DEPARTMENT REPORTS
CITY MANAGER REPORT
CITY ATTORNEY REPORT
CITY COUNCIL REPORTS
(continued)
CLOSED SESSON PUBLIC COMMENT
At this time, any person may comment on any item listed on the closed session agenda.
CLOSED SESSION
1. PUBLIC EMPLOYEE APPOINTMENT. Position: City Manager
ADJOURNMENT
Note:
I. In compliance with the Americans with Disabilities Act, a disabled person requesting a disability-related modification or accommodation to participate in this meeting, must contact City Hall at (209) 854-6471 or (209) 854-2127 (fax). Requests must be made as early as possible, preferably one-full business day before the start of the meeting.
2. Any document provided to a majority of the City Council regarding any open session item on this agenda is available for public inspection during normal business hours at the front counter of City Hall located at 352 5TH Street, Gustine, CA. Documents or writings received after the general distribution of the agenda are also available for inspection.
CERTIFICATION
I, Melanie Correa, Administrative Services Director, do hereby declare under penalty of perjury that the foregoing agen (a was posted at+he Gustine City Hall, 352 5 Street, Gustine CA and made available for public review on this 30t 6top~r, 2025, at or before 5:00 p.m.
Melanie Correa
MINUTES OF
REGULAR MEETING
October 21, 2025
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Nagy called the meeting to order at 6:30 P .M. and conducted the pledge of allegiance.
ROLL CALL
Council Members: Melville - Marsigli -- Giles - Mayor Pro Tern Ford - Mayor Nagy Staff present: City Manager Soknirorn Than, Finance Director Jennifer Morrison, Economic & Community Development Director Jami Westervelt, Police Chief Ruben Chavez, City Attorney Olivia Clark (virtual), Recreation Manager Tiffany Vitorino, Fire Chief Rich Martin, and Administrative Services Director Melanie Correa
APPROVAL OF AGENDA
Council member Marsigli made a motion to approve the agenda.
The motion was seconded by Council member Giles and carried 5-0.
DECLARATIONS OF CONFLICT OF INTEREST
Council member Marsigli advised she would abstain from consent calendar item # l due to her absence at that meeting.
PRESENTATIONS
PUBLIC COMMENT
Craig Christensen advised this Friday will be the last home football game of the season, invited community to support.
Lori Sequeira, co-Treasurer Gustine Newman Garden Club, advised of upcoming Garden of Tables fundraising luncheon and thanked Council for ongoing fee waiver in support of their fundraiser.
Abby Pendleton, Assembly Member Alanis's office, advised the Legislative Analyst's Office released findings on the State's budget outlook. She further advised the State lacks capacity for new commitments.
Mayor Pro Tern Ford inquired more information on temporary revenue increases, to which Ms. Pendleton advised it is borrowed funds from reserves.
CONSENT CALENDAR
1. Minutes of the October 7, 2025 Regular Meeting
Recommendation: Review and approve
2. Warrants
Recommendation: Review and ratify
3. Treasurer's Report - September 2025
Recommendation: Review and file
4. Approve Request from Chamber of Commerce for Use of City Streets and Services, and Waiver of Fees for Annual Chamber of Commerce Old-Fashioned Christmas Event
Recommendation: Review and approve request
5. Approve Adoption and Waiver of Second Reading of an Ordinance Amending Chapter 4-44, Section 4-44-140 of the Gustine Zoning and Subdivision Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Finding the Action to be Statutorily Exempt from CEQA
Recommendation: Review and approve
6. Approve Use of City Park Facilities and Services, and Authorize Mobile Food Vendors at Annual Color Run Event
Recommendation: Review and approve
7. Approve Resolution Continuing Adoption of Military Equipment Use Policy and Directing Retention of Policy in Gustine Police Department Policy Manual Recommendation: Review and approve resolution
8. Approve Resolution Accepting Completion of Roundabout on SR-140/33 Project, Authorizing City Clerk to File a Notice of Completion, and Authorizing City Manager to Make Final Payment of Retention Monies
Recommendation: Review and approve resolution
9. Approve Update to Mayoral Committee Appointments for 2025-2026 Calendar Years
Recommendation: Review and approve
10. Approve Resolution Naming and Confirming Signatories on the City's Banking Accounts
Recommendation: Review and approve resolution
11. Approve Request from Gustine Elementary School for Use of City Streets and Services for Annual Parade of Costumes Event
Recommendation: Review and approve request
12. Approve Public Works Director Job Description Update Recommendation: Review and approve
Mayor Nagy introduced the consent calendar.
Craig Christensen, 657 West Ave, provided his opinion of negative impacts of mandates to new utility infrastructure for new ADUs.
City Manager Than advised staff is requesting to add a bullet point on item # 12 inserting "Other duties as assigned".
Council member Melville made a motion to approve the consent calendar.
The motion was seconded by Mayor Pro Tern Ford and carried 5-0, with Marsigli abstaining on item # 1 and including the amendment to # 12 as stated.
ADMINISTRATIVE AGENDA
13. Consider Resolutions Approving Two-Year Extensions for Vesting Tentative Subdivision Maps Related to Development of Parcels in the Southeast Gustine Master Plan Area
1. Receive Staff Report
2. Receive Public Comment
3. Consider a motion to approve resolution approving two-year extension for the Vesting Tentative Subdivision Map Submitted by Richard and Rebecca Rasmussen
4. Consider a motion to approve resolution approving two-year extension for the Vesting Tentative Subdivision Map Submitted by Michael and Dana Rasmussen Economic & Community Development Director Westervelt presented staff report.
Mike Rasmussen, applicant, advised the request for extension is related to other master plan area parcel infrastructure development.
Mayor Pro Tern Ford made a motion to approve resolution approving two-year extension for the Vesting Tentative Subdivision Map submitted by Richard and Rebecca Rasmussen.
The motion was seconded by Council member Marsigli and carried 5-0.
Mayor Pro Tern Ford made a motion to approve resolution approving two-year extension for the Vesting Tentative Subdivision Map submitted by Michael and Dana Rasmussen.
The motion was seconded by Council member Marsigli and carried 5-0.
14. Consider Resolution Authorizing City Manager to Execute Agreement for Animal Care Services
1. Receive staff report
2. Receive Public Comment
3. Consider a motion to approve resolution
Police Chief Chavez presented the staff report.
City Manager Than provided additional information on the importance of this partnership. He introduced Crickett Brinkman, of Kate's Furreka Rescue to share information on the rescue efforts.
Mrs. Brinkman thanked the City for the opportunity to partner. She shared the difficulties that rescue organizations are faced with the overabundance of animals being dumped, lost and surrendered. She shared information on the microchip portion of the upcoming city licensing and vaccine clinic.
Mayor Pro Tern Ford inquired on technicalities of microchip registering, to which Mrs.
Brinkman provided information that the rescue will overwrite microchip registration.
There was no public comment.
Council member Melville made a motion to approve the resolution authorizing City Manager to execute agreement for animal care services.
The motion was seconded by Council member Giles and carried 5-0.
15. Consider Resolution Adopting Transportation Analysis Guidelines, Establishing Procedures for Vehicle Miles Traveled and Level of Service Analysis for Development Review and CEQA Compliance
1. Receive staff report
2. Receive Public Comment
3. Consider a motion to approve resolution
City Manager Than presented the staff report.
There was no public comment.
City Manager Than provided additional information on the intricacies of the law. There was some discussion related to the inconsistencies posed by these principles.
Mayor Pro Tern Ford made a motion to approve resolution adopting Transportation Analysis Guideline, establishing procedures for Vehicle Miles Traveled and Level of Service Analysis for development review and CEQA compliance.
The motion was seconded by Council member Melville and carried 5-0.
16. DISCUSSION & DIRECTION: 2026 Merced County Association of Governments Trip Delegate and Priority Projects
1. Receive staff report
2. Receive Public Comment
3. Hold discussion and provide consensus to staff on direction City Manager Than presented the staff report.
There was no public comment.
Council provided consensus to delegate Police Chief Chavez and approved the proposed priority projects.
CITY DEPARTMENT REPORTS
Police Chief Chavez advised of recent probation sweep. He further advised the department assisted with County code enforcement on pop-up food vendors. He informed Council the new CSO truck was received. He advised Reserve Police Officer Marot was selected to be featured in Merced College magazine. He reminded everyone of the Cocoa with a Cop event this Saturday.
Fire Chief Martin advised over the past month, the department has been actively engaged in responding to service calls. He advised of department's participation in Trunk or Treat.
Finance Director Morrison advised she had nothing to report.
Recreation Manager Vitorino advised of ongoing preparations for Trunk or Treat and Color Run events. She commended the Newman Gustine Garden Club for front scape of Goman center. She advised of weathering efforts on facilities to prepare for winter.
Economic & Community Development Director Westervelt updated on her contact with First 5 of Merced County. She thanked City Manager Than for his work as City Manager.
Administrative Services Director Correa informed Council of the upcoming Merced County Association of Governments public workshop. She advised both Utilities Maintenance Worker positions had been filled and advised of the opening of the Public Works Director recruitment.
CITY MANAGER REPORT
City Manager Than reminisced on his first Council meeting with Gustine. He shared his thoughts on his time with the agency, he thanked Council, staff, and the public. He spoke of his optimism for Gustine in the months to come.
CITY ATTORNEY REPORT
City Attorney Clark wished City Manager Than well, and advised her office is preparing a primer on SB707, the Brown Act overhaul, which will be shared soon.
COUNCIL REPORTS
Council member Melville reminded everyone of the Ducks Unlimited Chapter event this weekend. He thanked City Manager Than for his input.
Council member Giles wished City Manager Than goodbye, and advised staff to keep the momentum going.
Council member Marsigli inquired on status of roundabouts and rodent abatement.
City Manager Than advised downtown roundabout would be going out to bid early 2026. He reported on the Lucerne/3@ Ave roundabout was moving forward in design.
He updated on the rodent abatement at Schmidt Park and advised it is in the third week of efforts. He further advised the treatment area has seen a notable decrease in activity, but new colonies seem to be popping up in other untreated areas .
Council member Marsigli shared sink holes developing from broadband operations, City Manager Than advised of l 0-year maintenance contract with both companies to ensure repair.
Council member Marsigli expressed appreciation of Assembly Member Alanis visit. She thanked City Manager Than for being so productive.
Mayor Pro Tern Ford reported sink hole on his business driveway. He expressed appreciation in City Manager Than's tenure, dedication and effort in Gustine.
Council member Melville commented on hangar demolition project, inquired on status of fuel pump at airport. Economic & Community Development Director Westervelt shared update that project is on ACIP in FY27. She advised FAA is closed with government shutdown.
Council member Melville further inquired on intersection of East and Carnation needing completion, to which City Manager Than provided information.
Mayor Nagy shared his appreciation for City Manager Than's efforts in Gustine. He wished him the best. He introduced former Council member Derek Alexander.
CLOSED SESSON PUBLIC COMMENT
There was no public comment.
CLOSED SESSION
1. PUBLIC EMPLOYEE APPOINTMENT. Position: City Manager
After returning to open session, Mayor Nagy advised there was no reportable action.
ADJOURNMENT
Mayor Nagy adjourned the meeting at 8:42 P .M.
MINUTES OF
SPECIAL MEETING
October 24, 2025
CALL TO ORDER - PLEDGE OF ALLEGIANCE
Mayor Nagy called the meeting to order at 12:45 P.M.
ROLL CALL
Council Members: Melville - Giles - Mayor Pro Tern Ford - Mayor Nagy Staff present: City Manager Soknirorn Than
Council member Marsigli was absent.
APPROVAL OF AGENDA
Council member Melville made a motion to approve the agenda.
The motion was seconded by Council member Giles and carried 4-0, with Council member Marsigli absent.
DECLARATIONS OF CONFLICT OF INTEREST
There was no declarations of conflict of interest.
PUBLIC COMMENT
There was no public comment.
CLOSED SESSION PUBLIC COMMENT
There was no public comment.
Council member Marsigli arrived at the meeting at 12:56 P.M.
CLOSED SESSION
1. PUBLIC EMPLOYEE APPOINTMENT. Position: City Manager
After returning to open session, Mayor Nagy advised there was no reportable action.
ADJOURNMENT
Mayor Nagy adjourned the meeting at 3:49 P.M.
City of Gustine, CA Warrant List
By Vendor Name
Post Dates 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: 209 MULTIMEDIA CORPORATION
Fund: 061 - SEWER FUND
209 MULTIMEDIA CORPOR 405210 11/04/2025 LEGAL AD - NOTICE TO 1,520.00
BIDDERS CITYWIDE/CRACK
SEAL
Fund 061- SEWER FUND Total: 1,620.00
Vendor 209 MULTIMEDIA CORPORATION Total: 1,620.00
Vendor: ACE HARDWARE OF GUSTINE
Fund: 001 - GENERAL FUND
ACE HARDWARE OF GUSTI 607233 11/04/2025 FD-HARDWARE/WATER 50.72
HEATER RESTRAINT
ACE HARDWARE OF GUSTI 607826 11/04/2025 PW DEP OP SUPPLIES 10.09
SHOP SUPPLIES
ACE HARDWARE OF GUSTI 608964 11/04/2025 PW ANT BAIT FOR 8.22
BORRELLI PARK
ACE HARDWARE OF GUSTI 609421 11/04/2025 PW AIR HOSE FOR SHOP 9.38 ACE HARDWARE OF GUSTI 609461 11/04/2025 PW KEYS FOR NEW 10.78
EMPLOYEES
ACE HARDWARE OF GUSTI 609488 11/04/2025 PW OFFICE FLY 4.76
SWATTER/POLISH
ACE HARDWARE OF GUSTI 610340 11/04/2025 PW PARTS FOR EXMARK 5.07
MOWER/ HARDWARE
Fund 001- GENERAL FUND Total: 99.02
Fund: 007 - GEN CAPITAL IMPROVEMENT
ACE HARDWARE OF GUSTI 609738 11/04/2025 PD ANIMAL SH ELTER 37.56
SUPPLIES/ PVC
PIPE/ELBOW
ACE HARDWARE OF GUSTI 609933 11/04/2025 PD -ANIMAL SHELTER - 34.92
HARDWARE/RAID WASP &
HORNET
ACE HARDWARE OF GUSTI 610287 11/04/2025 PD -ANIMAL SHELTER 14.70
ITEMS/RAID/WALLPLATE
Fund 007 - GEN CAPITAL IMPROVEMENT Total: 87.28
Fund: 059 - STORM DRAIN
ACE HARDWARE OF GUSTI 609893 11/04/2025 PW: FLEX SEAL FOR 17.31
SWEEPER
Fund 059 - STORM DRAIN Total: 17.31
Fund: 060 - WATER FUND
ACE HARDWARE OF GUSTI 607826 11/04/2025 PW DEP OP SUPPLIES 10.09
SHOP SUPPLIES
ACE HARDWARE OF GUSTI 609421 11/04/2025 PW AIR HOSE FOR SHOP 9.37 ACE HARDWARE OF GUSTI 609461 11/04/2025 PW KEYS FOR NEW 10.78
EMPLOYEES
ACE HARDWARE OF GUSTI 609488 11/04/2025 PW OFFICE FLY 4.75
SWATTER/POLISH
Fund 060- WATER FUND Total: 34.99
Fund: 061 - SEWER FUND
ACE HARDWARE OF GUSTI 607826 11/04/2025 PW DEP OP SUPPLIES 10.09
SHOP SUPPLIES
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount ACE HARDWARE OF GUSTI 609160 11/04/2025 PW WW 44.33
SUPPLIES/HAMMER/CABL
ETIES
ACE HARDWARE OF GUSTI 609421 11/04/2025 PW AIR HOSE FOR SHOP 9.38 ACE HARDWARE OF GUSTI 609461 11/04/2025 PW KEYS FOR NEW 10.79
EMPLOYEES
ACE HARDWARE OF GUSTI 609488 11/04/2025 PW OFFICE FLY 4.75
SWATTER/POLISH
ACE HARDWARE OF GUSTI 609631 11/04/2025 PW WW HEADWORKS 54.02
REPAIR-HARDWARE
ACE HARDWARE OF GUSTI 609813 11/04/2025 PW WW HEADWORKS 30.30
REPAIR - BALL VALVE
ACE HARDWARE OF GUSTI 609924 11/04/2025 PW WW WINTERIZE PIPE 28.12 REPAIR
ACE HARDWARE OF GUSTI 609950 11/04/2025 WW AIR COMPRESSOR 70.30 HOSE
Fund 061- SEWER FUND Total: 262.08
Vendor ACE HARDWARE OF GUSTINE Total: 500.68
Vendor: AFLAC ADMINISTATIVE SERVICES
Fund: 099 - PAYROLL TRUST FUND
AFLAC ADMINISTATIVE SER PR-10/24/25 11/04/2025 PAYROLL DEDUCTIONS 1,303.56 Fund 099 - PAYROLL TRUST FUND Total: 1,303.56
Vendor AFLAC ADMINISTATIVE SERVICES Total: 1,303.56
Vendor: ALL CAL EQUIPMENT SERVICES, INC.
Fund: 001- GENERAL FUND
ALL CAL EQUIPMENT SERV 67778 11/04/2025 #1054 BOOM TRUCK 647.74
PARTS FOR CERTIFICATIO
ALL CAL EQUIPMENT SERV 67778 11/04/2025 #1054 BOOM TRUCK 647.74
PARTS FOR CERTIFICATIO
Fund 001- GENERAL FUND Total: 1,295.48
Vendor All CAL EQUIPMENT SERVICES, INC. Total: 1,295.48 Vendor: BAKER SUPPLIES AND REPAIRS
Fund: 001 • GENERAL FUND
BAKER SUPPLIES AND REP 101439 11/04/2025 PW SERVICED STIHL 153.65 HEDGER
BAKER SUPPLIES AND REP 101445 11/04/2025 PW BLOWER SERVICE 35.00
CHECK/ECHO BP
BAKER SUPPLIES AND REP 101527 11/04/2025 PW TRIMMER LINE/BLACK 129.90 VORTEX
Fund 0O1 - GENERAL FUND Total: 318.55
Vendor BAKER SUPPLIES ANO REPAIRS Total: 318.55
Vendor: BARBARA B. PARKIN
Fund: 019- RECREATION FUND
BARBARA B. PARKIN 10/09/2025 11/04/2025 YOGA SESSIONS H-16 335.00 FULL & 1- 1/2 PARTICIPAN
Fund 019- RECREATION FUND Total: 335.00
Vendor BARBARA B. PARKIN Total: 335.00
Vendor: BEST BEST & KRIEGER
Fund: 001- GENERAL FUND
BEST BEST & KRIEGER 1041844 11/04/2025 ATTY SVCS - PERSONNEL 1,186.10 MATTER SEPT 2025
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name
BEST BEST & KRIEGER
Payable Number
1041845
Post Date
11/04/2025
Description (Item)
ATTY SVCS-GENERAL
RETAINER SEPT 2025
Fund 001 - GENERAL FUND Total:
Vendor BEST BEST & KRIEGER Total:
Amount
7,500.00
8,686.10
8,686.10
Vendor: BURTON'S FIRE INC
Fund: 01 - GENERAL FUND
BURTON'S FIRE INC 82831
Vendor: CALIFORNIA STATE DISBURSEMENT UNIT
Fund: 099 - PAYROLL TRUST FUND
CALIFORNIA STATE DISBUR PR -10/24/25
Vendor: CINTAS CORPORATION #3
Fund: 001 - GENERAL FUND
CINTAS CORPORATION #3 4245932128
CINTAS CORPORATION #3 4245932157
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637777
CINTAS CORPORATION #3 4246637815
CINTAS CORPORATION #3 4246637949
Fund: 009 - COMMUNITY CENTER FUND
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637949
Fund: 016- SWIM POOL FUND
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637949
Fund: 019 - RECREATION FUND
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637949
CINTAS CORPORATION #3 4246637949
Fund: 059 - STORM DRAIN
CINTAS CORPORATION #3 4245932157
CINTAS CORPORATION #3 4246637777
Fund: 060 - WATER FUND
CINTAS CORPORATION #3 4245932128
CINTAS CORPORATION #3 4245932157
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637777
CINTAS CORPORATION #3 4246637815
CINTAS CORPORATION #3 4246637949
Fund: 061 - SEWER FUND
CINTAS CORPORATION #3 4245932128
CINTAS CORPORATION #3 4245932157
10'29/2025 1:48:11 FM
11/04/2025 FD E306 MAINTENANCE 991.11
AND REPAIRS
Fund 001 - GENERAL FUND Total: 991.11
Vendor BURTON'S FIRE INC Total: 991.11
11/04/2025 PAYROLL DEDUCTIONS 358.61
Fund 099 - PAYROLL TRUST FUND Total: 358.61
Vendor CALIFORNIA STATE DISBURSEMENT UNIT Total: 358.61 11/04/2025 PW UNIFORM ALLOWANC 11.83
11/04/2025 PW CUSTODIAL SUPPLIES 10.48
11/04/2025 PW UNIFORM ALLOWANC 131.96
11/04/2025 PW CUSTODIAL SUPPLIES 10.48
11/04/2025 PW UNIFORM ALLOWANC 10.14
11/04/2025 PW UNIFORM ALLOWANC 130.69
Fund 001- GENERAL FUND Total: 305.58
11/04/2025 PW UNIFORM ALLOWANC 11.57
11/04/2025 PW UNIFORM ALLOWANC 12.91
Fund 009 - COMMUNITY CENTER FUND Total: 24.48
11/04/2025 PW UNIFORM ALLOWANC 11.57
11/04/2025 PW UNIFORM ALLOWANC 12.91
Fund 016 - SWIM POOL FUND Total: 24.48
11/04/2025 PW UNIFORM ALLOWANC 11.55
11/04/2025 PW UNIFORM ALLOWANC 11.57
11/04/2025 PW UNIFORM ALLOWANC 12.92
11/04/2025 PW UNIFORM ALLOWANC 12.91
Fund 019 -RECREATION FUND Total: 48.95
11/04/2025 PW CUSTODIAL SUPPLIES 8.39
11/04/2025 PW CUSTODIAL SUPPLIES 8.39
Fund 059- STORM DRAIN Total: 16.78
11/04/2025 PW UNIFORM ALLOWANC 18.25
11/04/2025 PW CUSTODIAL SUPPLIES 23.06
11/04/2025 PW UNIFORM ALLOWANC 203.67
11/04/2025 PW CUSTODIAL SUPPLIES 23.06
11/04/2025 PW UNIFORM ALLOWANC 15.65
11/04/2025 PW UNIFORM ALLOWANC 201.70
Fund 060- WATER FUND Total: 485.39
11/04/2025 PW UNIFORM ALLOWANC 19.92
11/04/2025 PW CUSTODIAL SUPPLIES 27.95
Pa0s305 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
CINTAS CORPORATION #3 4245932366
CINTAS CORPORATION #3 4246637777
CINTAS CORPORATION #3 4246637815
CINTAS CORPORATION #3 4246637949
Vendor Name Payable Number Post Date Description (Item) Amount 11/04/2025 PW UNIFORM ALLOWANC 222.36
11/04/2025 PW CUSTODIAL SUPPLIES 27.95
11/04/2025 PW UNIFORM ALLOWANC 17.08
11/04/2025 PW UNIFORM ALLOWANC 220.21
Fund 061 - SEWER FUND Total: 535.47
Vendor CINTAS CORPORATION #3 Total: 1,441.13
151,045.26
Vendor: CLS/CERVANTES LANDSCAPE SERVICES, INC
Fund: 020- CMAQ
CLS/CERVANTES LANDSCA NO. 1 11/04/2025 EAST AVE SIDEWALK IMPROVEMENTS 07/28/25
-09/30/25
Fund 020- CMAQ Total: 151,045.26
11/04/2025 EAST AVE SIDEWALK 19,569.52
IMPROVEMENTS 07/28/25
-09/30/25
Fund 202 - ALT MODES MEASURE V Total: 19,569.52
Vendor CLS/CERVANTES LANDSCAPE SERVICES, INC Total: 170,614.78 Fund: 202- ALT MODES MEASURE V
CLS/CERVANTES LANDSCA NO. 1
11/04/2025
Vendor: CRAIG TURNER/ TURNER CONSTRUCTION
Fund: 001- GENERAL FUND
CRAIG TURNER/ TURNER 10222025 BUILDING VARIANCE
REFUND VAR2025-02 1291
WALLIS AV
Fund 001- GENERAL FUND Total:
Vendor CRAIG TURNER/ TURNER CONSTRUCTION Total:
1,852.00
1,852.00
1,852.00
11/04/2025
11/04/2025
Vendor: CSG CONSULTING - PRECISION
Fund: 001- GENERAL FUND
CSG CONSULTING - PRECIS 62246
CSG CONSULTING - PRECIS 63208
PROFESSIONAL SERVICES
07/01/2025-08/25/2025
PROFESSIONAL SERVICES
08/30/2025-09/26/2025
Fund 001- GENERAL FUND Total:
Vendor CSG CONSULTING - PRECISION Total:
3,591.50
3,785.50
7,377.00
7,377.00
Vendor: DEPT OF CONSERVATION
Fund: 001- GENERAL FUND
DEPT OF CONSERVATION QTR APRIL-JUNE 2025 11/04/2025 SMI & SEISMIC HAZARD
MAPPING FEE APR-JUNE
2025
Fund 001 - GENERAL FUND Total:
Vendor DEPT OF CONSERVATION Total:
38.29 38.29
38.29 80.00
80.00 80.00
11/04/2025 FD ANNUAL A/C
MAINTENANCE
Fund 001 - GENERAL FUND Total:
Vendor DEREK SAWYER SMART ENERGY HEATING & AIR INC. Total:
Vendor: DEREK SAWYER SMART ENERGY HEATING & AIR INC.
Fund: 001- GENERAL FUND
DEREK SAWYER SMART EN 71080869
Vendor: EARTH SYSTEMS PACIFIC
Fund: 020 -CMAQ
EARTH SYSTEMS PACIFIC 857269 11/04/2025 EAST AVENUE SIDEWALK IMPRVMTS SEPT 2025
Fund 020 - CMAQ Total:
6,234.36
6,234.36
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 202 - ALT MODES MEASURE V
EARTH SYSTEMS PACIFIC 857269 11/04/2025 EAST AVENUE SIDEWALK 6,234.36 IMPRVMTS SEPT 2025
Fund 202 - ALT MODES MEASURE V Total: 6,234.36
Vendor EARTH SYSTEMS PACIFIC Total: 12,468.72
Vendor: FLORDELIZA SUAREZ
Fund: 099 - PAYROLL TRUST FUND
FLORDELIZA SUAREZ PR - 10/24/25 11/04/2025 PAYROLL DEDUCTION 225.00 Fund 099 • PAYROLL TRUST FUND Total: 225.00
Vendor FLORDELIZA SUAREZ Total: 225.00
Vendor: FRANCISCO MARTINEZ
Fund: 001 - GENERAL FUND
FRANCISCO MARTINEZ 10/20/2025 11/04/2025 PD- 19.83
REIMBURSEMENT/RECEIP
TBOOK
Fund 001- GENERAL FUND Total: 19.83
Vendor FRANCISCO MARTINEZ Total: 19.83
Vendor: GCP WW HOLDCO, LLC
Fund: O01 - GENERAL FUND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 3.82 GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 19.11 GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 3.82 SHOES FY 26
GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 19.11 SHOES FY 26
Fund 001 - GENERAL FUND Total: 45.86
Fund: 016 - SWIM POOL FUND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 9.55 Fund 016- SWIM POOL FUND Total: 9.55
Fund: 017-CITY WIDE LIGHTING & LAND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 19.11 GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 28.66 SHOES FY 26
Fund 017 - CITY WIDE LIGHTING & LAND Total: 47.77
Fund: 060 - WATER FUND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 50.63 GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 48.72 SHOES FY 26
Fund 060 - WATER FUND Total: 99.35
Fund: 061 - SEWER FUND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 84.54 GCP WW HOLDCO, LLC 1180003103 11/04/2025 J. ALONSO SAFETY SHOES 191.06 FY26
GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 84.54 SHOES FY 26
Fund 061 - SEWER FUND Total: 360.14
Fund: 062 - REFUSE
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 3.82 GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 5.73 SHOES FY 26
Fund 062 - REFUSE Total: 9.55
Fund: 063- AIRPORT FUND
GCP WW HOLDCO, LLC 1180003099 11/04/2025 J. TATE SAFETY SHOES FY2 0.48 10/2942025 143:1 PM 2age 5 0l 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item} Amount GCP WW HOLDCO, LLC 118003109 11/04/2025 J. RODRIQUEZ SAFETY 0.48 SHOES FY 26
Fund 063 - AIRPORT FUND Total: 0.96
Vendor GCP WW HOLDCO, LLC Total: 573.18
Vendor: GOUVEIA ENGINEERING INC
Fund: 001- GENERAL FUND
GOUVEIA ENGINEERING I 18275 11/04/2025 REAP PLANNING 157.50 COMMISSION 09/01/2025
-09/30/2025
GOUVEIA ENGINEERING I 18276 11/04/2025 PLANNING GENERAL 803.25 09/01/25-09/30/25
GOUVEIA ENGINEERING I 18277 11/04/2025 REAP PLAN COMMISSION 2,677.50 MEETINGS 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18278 11/04/2025 REAP 2.0 PLANNER 3,622.50 09/01/25-09/30/24
GOUVEIA ENGINEERING I 18279 11/04/2025 1301 LUCERNE BUILDING 157.50 PLAN CHECK 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18281 11/04/2025 SPAR 2025-01 WATERMILL 787.50 REVIEW 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18282 11/04/2025 MIKE RASMUSSEN MAP 236.25 EXT. 09/01/25-09/30/25
GOUVEIA ENGINEERING I 18283 11/04/2025 RICK RASMUSSEN MAP 236.25 EXT 09/01/25-09/30/25
GOUVEIA ENGINEERING I 18303 11/04/2025 UNWIRED CITYWIDE 5,634.30 IMPROVEMENTS 09/01/25
-09/30/25
GOUVEIA ENGINEERING I 18304 11/04/2025 COMCAST CITYWIDE IMP 2,819.39 J7#951037 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18305 11/04/2025 VAST NETWORKS 482.48 CITYWIDE IMP 09/01/25-0
GOUVEIA ENGINEERING I 18306 11/04/2025 COMCAST CITY WIDE 251.74 IMPR. JB951037 09/01/25
-09/30/25
GOUVEIA ENGINEERING I 18307 11/04/2025 KATAKIS SUBDIVISION 267.75 INTRACT IP 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18308 11/04/2025 KATAKIS SUBDIVISION 178.50 OFFSITE IP 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18309 11/04/2025 211 LINDEN SFR PLAN 1,714.39 REVIEW 09/01/25-
09/30/25
Fund O001 - GENERAL FUND Total: 20,026.80
Fund: 010- GAS TAX 2105 FUND
GOUVEIA ENGINEERING I 18272 11/04/2025 DBE PLAN UAP TITLE VI 207.38 09/01/25-09/30/25
GOUVEIA ENGINEERING I 18274 11/04/2025 MISCELLANEOUS 803.25 MEETING 09/01/25-09/30
Fund 010 - GAS TAX 2105 FUND Total: 1,010.63
Fund: 011- GAS TAX 2106 FUND
GOUVEIA ENGINEERING I 18284 11/04/2025 PUBLIC WORKS GENERAL 1,491.53 09/01/25-09/30/25
Fund 011-GAS TAX 2106 FUND Total: 1,491.53
10294202315:1EM Page50:2°
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 017 - CITY WIDE LIGHTING & LAND
GOUVEIA ENGINEERING I 18300 11/04/2025 FY26 - CITYWIDE CRACK 8,516.03 SEALING 09/01/25-
09/30/25
Fund 017 - CITY WIDE LIGHTING & LAND Total: 8,516.03
Fund: 020- CMAQ
GOUVEIA ENGINEERING I 18273 11/04/2025 CMLNI-5230 (018) STREET 139.65 SWEEPER 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18293 11/04/2025 CML-5230 (003) 521.00 ROUNDABOUT SR 140/33
SEPTEMBER 2025
GOUVEIA ENGINEERING I 18294 11/04/2025 CML-5230 (013) EAST AVE 7,827.72 SIDEWALK 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18297 11/04/2025 €ML-5230(016) 611.96
ROUNDABOUT LUCERNE
09/01/25-09/30/25
GOUVEIA ENGINEERING I 18298 11/04/2025 CML-5230(017) LUCERNE 1,678.47 SIDEWALK 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18301 11/04/2025 EAST AVE-HUNT RD- 66.94
SULLIVAN RD REH
09/01/25-09/30/25
Fund 020 - CMAQ Total: 10,845.74
Fund: 060 - WATER FUND
GOUVEIA ENGINEERING I 18286 11/04/2025 PUBLIC WORKS DEPT 7,440.30 SUPPORT 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18290 11/04/2025 WATER MASTER PLAN 22,981.15 UPDATE 09/01/25-
09/30/25
GOUVEIA ENGINEERING I 18292 11/04/2025 WATER SYSTEM 357.00 IMPROVEMENTS 09/01/25
-09/30/25
Fund 060 - WATER FUND Total: 30,778.45
Fund: 061 - SEWER FUND
GOUVEIA ENGINEERING I 18288 11/04/2025 WASTEWATER 7,495.95 TREATMENT FAC OP 09/01
GOUVEIA ENGINEERING I 18289 11/04/2025 SEWER MASTER PLAN 2,403.05 UPDATE 09/01/25-
09/30/25
Fund 061 - SEWER FUND Total: 9,899.00
Fund: 063 - AIRPORT FUND
GOUVEIA ENGINEERING I 18302 11/04/2025 AIRPORT GENERAL 178.50 09/01/25-09/30/25
Fund 063 - AIRPORT FUND Total: 178.50
Fund: 064 - SEWER CAPITAL FUND
GOUVEIA ENGINEERING I 18287 11/04/2025 NORTH AVE PUMP 6,280.84
STATION IMPROVE
09/01/25-09/30/25
Fund 064 - SEWER CAPITAL FUND Total: 6,280.84
Fund: 200 - REGIONAL MEASURE V
GOUVEIA ENGINEERING I 18296 11/04/2025 33/140 INTERSECTION 1,606.50 SIGNAL. 09/01/25-
09/30/25
Fund 200 - REGIONAL MEASURE V Total: 1,606.50
1729r2025 '.43:11 0 a±7 7 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number
Fund: 201- MEASURE V
GOUVEIA ENGINEERING I 18293
GOUVEIA ENGINEERING I 18311
Post Date
11/04/2025
11/04/2025
Description (Item)
CML-5230 (003)
ROUNDABOUT SR 140/33
SEPTEMBER 2025
MEASURE V
APPLICATIONS 09/01/25-0
Fund 201 - MEASURE V Total:
Amount
521.01
1,071.00
1,592.01
Fund: 202 - ALT MODES MEASURE V
GOUVEIA ENGINEERING I 18273
GOUVEIA ENGINEERING I 18294
GOUVEIA ENGINEERING I 18297
GOUVEIA ENGINEERING I 18298
GOUVEIA ENGINEERING I 18301
11/04/2025
11/04/2025
11/04/2025
11/04/2025
11/04/2025
CMLN!-5230 (018) STREET
SWEEPER 09/01/25-
09/30/25
CML-5230 (013) EAST AVE
SIDEWALK 09/01/25-
09/30/25
CML-5230(016)
ROUNDABOUT LUCERNE
09/01/25-09/30/25
CML-5230(017) LUCERNE
SIDEWALK 09/01/25-
09/30/25
EAST AVE-HUNT RDSULLIVAN RD REH
09/01/25-09/30/25
Fund 202- ALT MODES MEASURE V Total:
139.65
7,827.73
611.96
1,678.47
66.94 10,324.75
2,822.66
11/04/2025 SBI IMPROVEMENTS 2,822.66
09/01/25-09/30/25
Fund 203 - SBl - ROAD REPAIR/LOCAL STREETS 2017 ACT Total:
Fund: 203 - SB1- ROAD REPAIR/LOCAL STREETS 2017 ACT
GOUVEIA ENGINEERING I 18299
Fund: 403 - AMERICAN RESCUE PLAN ACT FUND (ARPA)
GOUVEIA ENGINEERING I 18285 11/04/2025 INFRASTRUCTURE MAP UPDATE 09/01/25-
09/30/25
Fund 403- AMERICAN RESCUE PLAN ACT FUND (ARPA) Total:
Vendor GOUVEIA ENGINEERING INC Total:
11,570.48
11,570.48
116,943.92
Vendor: HALYCON CREEK INC. (DBA MID VALLEY I.T.)
Fund: 001 - GENERAL FUND
HALYCON CREEK INC. (DBA 689 11/04/2025 PD MONTHLY IT
NOVEMBER 2025
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY LT. CITY HALLNOVEMBER 2025 HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY IT. CITY HALLNOVEMBER 2025 HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALLNOVEMBER 2025 HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. Cl1Y HALL - NOVEMBER 2025
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALLNOVEMBER 2025 HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALLNOVEMBER 2025 HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL - NOVEMBER 2025
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY IT. CITY HALLNOVEMBER 2025 2,293.24
16.37 16.37
8.18 16.37
16.37 818.26
16.37 8.18
10/29/2025 1:48:11 PM age Sot 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount HALYCON CREEK I NC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL- 16.37 NOVEMBER 2025
Fund O01 - GENERAL FUND Total: 3,226.08
Fund: 007 - GEN CAPITAL IMPROVEMENT
HALYCON CREEK INC. (DBA 202145939 11/04/2025 FIBER OPTIC NETWORK 6,548.16 SWITCH
Fund 007 - GEN CAPITAL IMPROVEMENT Total: 6,548.16
Fund: 009 - COMMUNITY CENTER FUND
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL- 32.73 NOVEMBER 2025
Fund 009 - COMMUNITY CENTER FUND Total: 32.73
Fund: 016 - SWIM POOL FUND
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY IT. CITY HALL- 32.73 NOVEMBER 2025
Fund 016- SWIM POOL FUND Total: 32.73
Fund: 019 - RECREATION FUND
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL- 32.73 NOVEMBER 2025
Fund 019 - RECREATION FUND Total: 32.73
Fund: 060 - WATER FUND
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY IT. CITY HALL- 261.85 NOVEMBER 2025
Fund 060- WATER FUND Total: 261.85
Fund: 061 - SEWER FUND
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL- 261.85 NOVEMBER 2025
Fund 061- SEWER FUND Total: 261.85
Fund: 062 - REFUSE
HALYCON CREEK INC. (DBA 690 11/04/2025 MONTHLY I.T. CITY HALL- 81.83 NOVEMBER 2025
Fund 062 - REFUSE Total: 81.83
Vendor HALYCON CREEK INC. (DBA MID VALLEY I.T.) Total: 10,477.96 Vendor: HD SUPPLY INC.
Fund: 060 - WATER FUND
HD SUPPLY INC. INV00845802 11/04/2025 WATER 1,448.72
COLORIMETER/PUMPSTIC
KS
HD SUPPLY INC. INV00851703 11/04/2025 WW HEADWORKS REPAIR 235.77 Fund 060 - WATER FUND Total: 1,684.49
Fund: 061 - SEWER FUND
HD SUPPLY INC. INV00851703 11/04/2025 WW HEADWORKS REPAIR 611.67 HD SUPPLY INC. INV00851788 11/04/2025 PW SCHMIDT POND 3,780.30
AERATOR
Fund 061 - SEWER FUND Total: 4,391.97
Vendor HD SUPPLY INC. Total: 6,076.46
Vendor: HOLT OF CALIFORNIA
Fund: 001- GENERAL FUND
HOLT OF CALIFORNIA $W100086124 11/04/2025 PW SKID STEER 649.03
WINDSHIELD
Fund 001- GENERAL FUND Total: 649.03
Fund: 060 - WATER FUND
HOLT OF CALIFORNIA SW100086124 11/04/2025 PW SKID STEER 649.03
WINDSHIELD
Fund 060 - WATER FUND Total: 649.03
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 061- SEWER FUND
HOLT OF CALIFORNIA $W100086124 11/04/2025 PW SKID STEER 649.21
WINDSHIELD
Fund 061- SEWER FUND Total: 649.21
Vendor HOLT OF CALIFORNIA Total: 1,947.27
Vendor: IEH-JL ANALYTICAL
Fund: 060 - WATER FUND
IEH-JL ANALYTICAL 664168 11/04/2025 WWTP WATER LABS 2,404.98 IEH-JL ANALYTICAL 664346 11/04/2025 WATER AND WWTP LABS 489.09 Fund 060 - WATER FUND Total: 2,894.07
Fund: 061 - SEWER FUND
IEH-JL ANALYTICAL 664346 11/04/2025 WATER AND WWTP LABS 489.09 Fund 061- SEWER FUND Total: 489.09
Vendor IEH-JL ANALYTICAL Total: 3,383.16
Vendor: INFOSEND, INC
Fund: 001- GENERAL FUND
INFOSEND, INC 293069 11/04/2025 PRINTING AND MAILING 1.18 CCR0825
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 1.35 SNIPPETS 0825 (NEWS)
INFOSEND, INC 296605 11/04/2025 UTILITY BILLING AND 55.68 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296605 11/04/2025 UTILITY BILLING AND 30.68 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296908 11/04/2025 PRINTING AND MAILING 1.34 SNIPPETS 1025 (NEWS)
Fund 001- GENERAL FUND Total: 90.23
Fund: 047 • FIREWORKS
INFOSEND, INC 296909 11/04/2025 PRINTING AND MAILING 409.99 COLOR RUN 25
\. Fund 047 - FIREWORKS Total: 409.99
Fund: 059 - STORM DRAIN
INF05END, INC 293069 11/04/2025 PRINTING AND MAILING 0.47 CCR0825
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 0.54 SNIPPETS 0825 (NEWS)
INFOSEND, INC 296605 11/04/2025 UTILITY BILLING AND 22.27 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296605 11/04/2025 UTILITY BILLING AND 12.27 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296908 11/04/2025 PRINTING AND MAILING 0.54 SNIPPETS 1025 (NEWS)
Fund 059 - STORM DRAIN Total: 36.09
Fund: 060- WATER FUND
INFOSEND, INC 293069 11/04/2025 PRINTING AND MAILING 7.80 CCR0825
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 8.89 SNIPPETS 0825 (NEWS)
INF05END, INC 296605 11/04/2025 UTILITY BILLING AND 367.51 MAILING 08/15/2025-
09/24/2025
10/29/2025 1:483:11 5M -age 10 0i 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount INFOSEND, INC 296605 11/04/2025 UTILllY BILLING AND 202.51 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296908 11/04/2025 PRINTING AND MAILING 8.84 SNIPPETS 1025 (NEWS)
Fund 060 - WATER FUND Total: 595.55
Fund: 061 - SEWER FUND
INFOSEND, INC 293069 11/04/2025 PRINTING AND MAILING 7.80 CCR0825
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 8.89 SNIPPETS 0825 (NEWS)
INFOSEND, INC 296605 11/04/2025 UTILllY BILLING AND 367.51 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296605 11/04/2025 UTILllY BILLING AND 202.51 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296908 11/04/2025 PRINTING AND MAILING 8.84 SNIPPETS 1025 (NEWS)
Fund 061 - SEWER FUND Total: 595.55
Fund: 062 - REFUSE
INFOSEND, INC 293069 11/04/2025 PRINTING AND MAILING 342.62 CCR0825
INFOSEND, INC 293069 11/04/2025 PRINTING AND MAILING 6.38 CCR0825
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 385.07 SNIPPETS 0825 (NEWS)
INFOSEND, INC 293070 11/04/2025 PRINTING AND MAILING 7.27 SNIPPETS 0825 (NEWS)
INFOSEND, INC 296605 11/04/2025 UTILllY BILLING AND 300.69 MAILING 08/15/2025-
09/24/2025
INFOSEND, INC 296605 11/04/2025 UTILllY BILLING AND 165.72 MAILING 08/15/2025-
09/24/2025
INFO5END, INC 296908 11/04/2025 PRINTING AND MAILING 383.20 SNIPPETS 1025 (NEWS)
INFOSEND, INC 296908 11/04/2025 PRINTING AND MAILING 7.23 SNIPPETS 1025 (NEWS)
Fund 062 - REFUSE Total: 1,598.18
Vendor INFOSEND, INC Total: 3,325.59
Vendor: JANET C WILSON
Fund: 060 - WATER FUND
JANET C WILSON NOVEMBER 2025 11/04/2025 LOAN PAYMENT 244.63 NOVEMBER 2025
JANET C WILSON NOVEMBER 2025 11/04/2025 LOAN PAYMENT 394.93 NOVEMBER 2025
Fund 060 - WATER FUND Total: 639.56
Fund: 061 - SEWER FUND
JANET C WILSON NOVEMBER 2025 11/04/2025 LOAN PAYMENT 244.63 NOVEMBER 2025
JANET C WILSON NOVEMBER 2025 11/04/2025 LOAN PAYMENT 394.93 NOVEMBER 2025
Fund 061 - SEWER FUND Total: 639.56
Vendor JANET C WILSON Total: 1,279.12
1072972125 1 46 1; 5 Page 1 or 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: JASON D GOINS
Fund: 001 - GENERAL FUND
JASON D GOINS 2025-33 11/04/2025 PD INTERNAL 593.75
INVESTIGATION IA 2024-1
Fund 001- GENERAL FUND Total: 593.75
Vendor JASON D GOINS Total: 593.75
Vendor: JF LANDSCAPE
Fund: 060- WATER FUND
JF LANDSCAPE 1808 11/04/2025 JENSEN RD RECHARGE 2,500.00 Fund 060 - WATER FUND Total: 2,500.00
Vendor JF LANDSCAPE Total: 2,500.00
Vendor: JIMMY PAUL VIERRA
Fund: 060- WATER FUND
JIMMY PAUL VIERRA NOVEMBER 2025 11/04/2025 LOAN PAYMENT 244.63 NOVEMBER 2025
JIMMY PAUL VIERRA NOVEMBER 2025 11/04/2025 LOAN PAYMENT 394.94 NOVEMBER 2025
Fund 060 - WATER FUND Total: 639.57
Fund: 061- SEWER FUND
JIMMY PAUL VIERRA NOVEMBER 2025 11/04/2025 LOAN PAYMENT 244.63 NOVEMBER 2025
JIMMY PAUL VIERRA NOVEMBER 2025 11/04/2025 LOAN PAYMENT 394.93 NOVEMBER 2025
Fund 061 - SEWER FUND Total: 639.56
Vendor JIMMY PAUL VIERRA Total: 1,279.13
Vendor: JOCELYN ROLAND, PHO
Fund: O01 - GENERAL FUND
JOCELYN ROLAND, PHD 24381 11/04/2025 PD PRE-EMP PSYCH 500.00
SCREENING
Fund 001- GENERAL FUND Total: 500.00
Vendor JOCELYN ROLAND, PHO Total: 500.00
Vendor: KEITH FAULDER
Fund: 001 - GENERAL FUND
KEITH FAULDER NOVEMBER 2025 11/04/2025 LEASE AGREEMENT 133.32 NOVEMBER 2025
Fund O01 - GENERAL FUND Total: 133.32
Fund: 060 - WATER FUND
KEITH FAULDER NOVEMBER 2025 11/04/2025 LEASE AGREEMENT 133.36 NOVEMBER 2025
Fund 060 - WATER FUND Total: 133.36
Fund: 061- SEWER FUND
KEITH FAULDER NOVEMBER 2025 11/04/2025 LEASE AGREEMENT 133.32 NOVEMBER 2025
Fund 061- SEWER FUND Total: 133.32
Vendor KEITH FAULDER Total: 400.00
Vendor: LIGHTNING FLASH ELECTRIC COMPANY
Fund: 061 - SEWER FUND
LIGHTNING FLASH ELECTRI 2576 11/04/2025 PWWWA/C 11,963.63 LIGHTNING FLASH ELECTRI 2579 11/04/2025 WWTP CONDUIT RUNS 1,200.00 Fund 061- SEWER FUND Total: 13,163.63
Vendor LIGHTNING FLASH ELECTRIC COMPANY Total: 13,163.63 22g= 12 i 27
Post Dates: 10/22/2025 -11/04/2025
546.23
546.23
546.23
Post Date Description (Item) Amount
PD NEW RESERVE
UNIFORMS
Fund 001 - GENERAL FUND Total:
Vendor MADERA UNIFORM & ACCESSORIES, LLC Total:
11/04/2025
Warrant List
Vendor Name Payable Number
Vendor: MADERA UNIFORM & ACCESSORIES, LLC
Fund: 001- GENERAL FUND
MADERA UNIFORM & ACC 301349
Vendor: MAIN STREET DESIGNS
Fund: 001- GENERAL FUND
MAIN STREET DESIGNS 37608 11/04/2025 ROUNDABOUT STREET
BANNER
Fund 001- GENERAL FUND Total:
Vendor MAIN STREET DESIGNS Total:
548.24
548.24
548.24
Vendor: MERCED COUNTY
Fund: 001 • GENERAL FUND
MERCED COUNTY
MERCED COUNTY
MERCED COUNTY
10/20/2025
10/20/2025-2
10/20/2025-3
11/04/2025
11/04/2025
11/04/2025
CITY COUNTY DINNER
10/30/2025 M. MELVILLE
CITY COUNTY DINNER
10/30/2025
CITY COUNTY DINNER
10/30/2025 S. MARSIGLI
Fund 001 - GENERAL FUND Total:
Vendor MERCED COUNTY Total:
40.00 40.00
40.00 120.00
120.00
Vendor: MERCED COUNTY TAX COLLECTOR
Fund: 059- STORM DRAIN
MERCED COUNTY TAX COL NOVEMBER 2025 063-050 11/04/2025 PYMT #1 063-050-46-000 2025-2026
Fund 059- STORM DRAIN Total:
533.63
533.63
692.99
2,006.38
3,023.88
1,027.65
1,231.84
1,388.29
1,578.20
PYMT #1 063-130-066-000
2025-2026
PYMT #1 063-130-067-000
2025-2026
PYMT #1 063-160-006-000
2025-2026
PYMT #1 063-160-007-000
2025-2026
PYMT #1 063-160-014-000
2025-2026
PYMT #1 063-160-023-000
2025-2026
PYMT #1 063-160-024-000
2025-2026
PYMT #1 063-320-013-000 53.62
Fund: 061 - SEWER FUND
MERCED COUNTY TAX COL NOVEMBER 2025 063-130 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-130 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-160 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-160 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-160 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-160 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-160 11/04/2025
MERCED COUNTY TAX COL NOVEMBER 2025 063-320 11/04/2025
2025-2026
Fund 061- SEWER FUND Total:
Vendor MERCED COUNTY TAX COLLECTOR Total:
11,002.85
11,536.48
Vendor: MID-VALLEY DISPOSAL LLC
Fund: 060 - WATER FUND
MID-VALLEY DISPOSAL LLC 3348571 11/04/2025 WWTP BIN EXCHANGE Fund 060 - WATER FUND Total:
601.25
601.25
C/29/2025 1:48:11 PM P3ge 13i 27
Warrant List Post Dates: 10/22/2025- 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 062 • REFUSE
MID-VALLEY DISPOSAL LC 09/23/2025 11/04/2025 REFUSE SERVICES 08/24/2025-09/23/2025
Fund 062 - REFUSE Total:
Vendor MID-VALLEY DISPOSAL LLC Total:
59,260.73
59,260.73
59,861.98
Vendor: MUNICIPAL MAINTENANCE EQUIPMENT, INC
Fund: 061 - SEWER FUND
MUNICIPAL MAINTENANC 042478 VAC CON INSPECTION
AND REPAIR
Fund 061- SEWER FUND Total:
Vendor MUNICIPAL MAINTENANCE EQUIPMENT, INC Total:
10,835.07
10,835.07
10,835.07
11/04/2025
Vendor: O'REILLY AUTO ENTERPRISES, LLC
Fund: 001 - GENERAL FUND
O'REILLY AUTO ENTERPRIS 5718-452372
O'REILLY AUTO ENTERPRIS 5718-453732
11/04/2025
11/04/2025
PW FLOOR MATS TRUCK
1098
PW OIL FOR MOWERS
10.10 84.31
Fund: 060 • WATER FUND
O'REILLY AUTO ENTERPRIS 5718-452372 11/04/2025
Fund OO1- GENERAL FUND Total: 94.41
PW FLOOR MATS TRUCK
1098
Fund 060 - WATER FUND Total: 10.10
10.10 Fund: 061- SEWER FUND
O'REILLY AUTO ENTERPRIS 5718-451981
O'REILLY AUTO ENTERPRIS 5718-452372
O'REILLY AUTO ENTERPRIS 5718-452375
PW WW REPAIR EXHAUST
FOR PUMP
PW FLOOR MATS TRUCK
1098
PW WW PARTS FOR
TRASH PUMP
Fund 061- SEWER FUND Total:
Vendor O'REILLY AUTO ENTERPRISES, LLC Total:
42.19 10.10
16.05 68.34
172.85
11/04/2025
11/04/2025
11/04/2025
Vendor: PACE SUPPLY CORP
Fund: 060 - WATER FUND
PACE SUPPLY CORP 0510729134-1 11/04/2025 PW METER FOR LIDS Fund 060 • WATER FUND Total:
Vendor PACE SUPPLY CORP Total:
1,979.80
1,979.80
1,979.80
Vendor: PACIFIC STAR CHEMICAL, LLC.
Fund: 060 • WATER FUND
PACIFIC STAR CHEMICAL, L 324078
Vendor: PG&E
Fund: 017 · CITY WIDE LIGHTING & LAND
PG&E 10/14/2025
WELL SITE #5 CHEMICALS
Fund 060 · WATER FUND Total:
Vendor PACIFIC STAR CHEMICAL, LLC. Total:
4046TH
AVE/ROUNDABOUT
09/13/25-10/14/2025
Fund 017-CITY WIDE LIGHTING & LAND Total:
Vendor PG&E Total:
1,242.65
1,242.65
1,242.65
165.64
165.64
16S.64
11/04/2025
11/04/2025
Vendor: POLICE OFFICERS ASSOC
Fund: 099- PAYROLL TRUST FUND
POLICE OFFICERS ASSOC PR -10/24/25 11/04/2025 PAYROLL DEDUCTIONS Fund 099 · PAYROLL TRUST FUND Total:
Vendor POLICE OFFICERS ASSOC Total:
600.00
600.00
600.00
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Vendor: PREMIER ACCESS INSURANCE COMPANY
Fund: 01- GENERAL FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 12.80 NOVEMBER 2025
PREMIER ACCESS tNSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 40.42 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 160.55 NOVEMBER 2025
PREMIER ACCESS IN5URA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 16.80 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 1,029.10 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 88.18 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 100.18 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 168.67 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 32.54 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 53.69 NOVEMBER 2025
Fund 001- GENERAL FUND Total: 1,702.93
Fund: 009 - COMMUNITY CENTER FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 40.24 NOVEMBER 2025
Fund 009 - COMMUNITY CENTER FUND Total: 40.24
Fund: 010- GAS TAX 2105 FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 40.42 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 25.25 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 29.39 NOVEMBER 2025
Fund 010- GAS TAX 2105 FUND Total: 95.06
Fund: 016- SWIM POOL FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 88.18 NOVEMBER 2025
Fund 016 -SWIM POOL FUND Total: 88.18
Fund: 017-CITY WIDE LIGHTING & LAND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 1.71 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 32.33 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 133.34 NOVEMBER 2025
Fund 017 - CITY WIDE LIGHTING & LAND Total: 167.38
Fund: 019 - RECREATION FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 32.54 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 127.02 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 179.86 NOVEMBER 2025
Fund 019 - RECREATION FUND Total: 339.42
1£/23/2025 :48:0: PM Pase 150i 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 059- STORM DRAIN
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 0.43 NOVEMBER 2025
Fund 059 - STORM DRAIN Total: 0.43
Fund: 060- WATER FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 13.23 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 312.48 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 75.93 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 19.25 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 18.82 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 32.54 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 234.96 NOVEMBER 2025
Fund 060 - WATER FUND Total: 707.21
Fund: 061 - SEWER FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 13.23 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 308.35 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 134.51 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 26.95 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 18.82 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 10.85 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 540.10 NOVEMBER 2025
Fund 061- SEWER FUND Total: 1,052.81
Fund: 062 - REFUSE
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 0.43 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 8.08 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 43.39 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 3.85 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 9.94 NOVEMBER 2025
Fund 062 - REFUSE Total: 65.69
Fund: 063 - AIRPORT FUND
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 0.85 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 14.00 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 8.68 NOVEMBER 2025
10/29/2225 1 42:11- Page 16 0° 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 5.39 NOVEMBER 2025
PREMIER ACCESS INSURA NOVEMBER 2025 10/27/2025 DENTAL INSURANCE 21.71 NOVEMBER 2025
Fund 063 - AIRPORT FUND Total: 50.63
Vendor PREMIER ACCESS INSURANCE COMPANY Total: 4,309.98 Vendor: PUBLIC AGENCY COALITION ENTERPRISE
Fund: OO1 - GENERAL FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 519.73 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 2,064.59 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 216.03 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 164.65 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 13,233.92 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,134.00 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,288.33 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 2,169.00 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 418.50 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 690.45 NOVEMBER 2025
Fund 001 - GENERAL FUND Total: 21,899.20
Fund: 009- COMMUNITY CENTER FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 517.50 NOVEMBER 2025
Fund 009 - COMMUNITY CENTER FUND Total: 517.50
Fund: 010- GAS TAX 2105 FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 519.73 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 324.73 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 378.00 NOVEMBER 2025
Fund 010 - GA5 TAX 2105 FUND Total: 1,222.46
Fund: 016 - SWIM POOL FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,134.00 NOVEMBER 2025
Fund 016 - SWIM POOL FUND Total: 1,134.00
Fund: 017 - CITY WIDE LIGHTING & LAND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 21.95 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 415.78 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,714.72 NOVEMBER 2025
Fund 017 - CITY WIDE LIGHTING & LAND Total: 2,152.45
Pae i r 2
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount Fund: 019 - RECREATION FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 418.50 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,633.49 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 2,312.97 NOVEMBER 2025
Fund 019 - RECREATION FUND Total: 4,364.96
Fund: 059 - STORM DRAIN
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 5.49 NOVEMBER 2025
Fund 059 - STORM DRAIN Total: 5.49
Fund: 060 - WATER FUND
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 170.14 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 4,018.32 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 976.49 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 247.50 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 242.06 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 418.50 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 3,021.45 NOVEMBER 2025
Fund 060- WATER FUND Total: 9,094.46
Fund: 061- SEWER FUND
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 170.14 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 3,965.24 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 1,729.79 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 346.51 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 242.06 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 139.50 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 6,945.44 NOVEMBER 2025
Fund 061 - SEWER FUND Total: 13,538.68
Fund: 062 - REFUSE
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 5.49 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 103.95 NOVEMBER 2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 558.00 NOVEMBER 2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025 HEALTH INSURANCE 49.50 NOVEMBER 2025
29/29/2025 1:3.11 P Page 1 2i 27
Post Dates: 10/22/2025 - 11/04/2025
650.87
10.98 179.99
111.60
69.30 279.00
844.76
Amount
127.82
55,424.83
Description (Item)
HEALTH INSURANCE
NOVEMBER 2025
Fund 062 - REFUSE Total:
HEALTH INSURANCE
NOVEMBER 2025
HEALTH INSURANCE
NOVEMBER 2025
HEALTH INSURANCE
NOVEMBER 2025
HEALTH INSURANCE
NOVEMBER 2025
HEALTH INSURANCE
NOVEMBER 2025
Fund 063 - AIRPORT FUND Total:
Vendor PUBLIC AGENCY COALITION ENTERPRISE Total:
Warrant List
Vendor Name Payable Number Post Date
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025
Fund: 063 - AIRPORT FUND
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025
PUBLIC AGENCY COAL/TIO NOVEMBER 2025 10/23/2025
PUBLIC AGENCY COALITIO NOVEMBER 2025 10/23/2025
Vendor: PUBLIC EMP RETIREMENT SYSTEM
Fund: 099 - PAYROLL TRUST FUND
PUBLIC EMP RETIREMENT PR -10/24/25 EE CLASSIC 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 10/24/25 EE PEPRA M 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 10/24/25 EE CLASSIC 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR -10/24/25 EE PEPRA S 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR- 10/24/25 ER CLASSIC 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR - 10/24/25 ER PEPRA M 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR- 10/24/25 ER CLASSIC 11/04/2025 RETIREMENT
CONTRIBUTIONS
PUBLIC EMP RETIREMENT PR- 10/24/25 ER PEPRA S 11/04/2025 RETIREMENT
CONTRIBUTIONS
Fund 099 - PAYROLL TRUST FUND Total:
Vendor PUBLIC EMP RETIREMENT SYSTEM Total:
960.01
3,722.73
400.03
2,813.93
1,648.02
3,823.72
1,038.99
2,863.05
17,270.48
17,270.48
11/04/2025
Vendor: REDSTONE CONSTRUCTION INC
Fund: 060 - WATER FUND
REDSTONE CONSTRUCT/O 2505 PW EMERGENCY REPAIR
HWY33 LEAK REPAIR
Fund 060 - WATER FUND Total:
Vendor REDSTONE CONSTRUCTION INC Total:
48,020.50
48,020.50
48,020.50
Vendor: SAFE T LITE
Fund: O01- GENERAL FUND
SAFE T LITE
SAFE T LITE
406803
406904
11/04/2025
11/04/2025
SPECIAL EVENT - FESTA
SEPT 2025 BARRICADES
PW DEP OP SUPPLIESSLEDGEHAMMER
Fund O01- GENERAL FUND Total:
943.80
11.26 955.06
11.25 Fund: 060 - WATER FUND
SAFE T LITE 406904 11/04/2025 PW DEP OP SUPPL/ ESSLEDGEHAMMER Fund 060 - WATER FUND Total: 11.25
Warrant List
Vendor Name
Fund: 061- SEWER FUND
SAFE T LITE
Fund: 201- MEASURE V
SAFE T LITE
SAFE T LITE
Payable Number
406904
406826
406905
Post Date
11/04/2025
11/04/2025
11/04/2025
Description (Item) Amount
PW DEP OP SUPPLIES- 11.26
SLEDGEHAMMER
Fund 061 - SEWER FUND Total: 11.26
CARNATION/SOUTH 101.50
STREET SIGN
STREET SIGNS POST CAP
-
108.02
Fund 201 - MEASURE V Total: 209.52
Vendor SAFE T LITE Total: 1,187.09
Post Dates: 10/22/2025 - 11/04/2025
Vendor: STATE OF CALIFORNIA DEPT OF JUSTICE
Fund: 001- GENERAL FUND
STATE OF CALIFORNIA DEP 851902
Vendor: STATE STREET BANK & TRUST COMPANY
Fund: 099- PAYROLL TRUST FUND
STATE STREET BANK & TRU PR- 10/24/25
STATE STREET BANK & TRU PR-10.24.25
PD LIVE SCANS
SEPTEMBER 2025
Fund 001- GENERAL FUND Total:
Vendor STATE OF CALIFORNIA DEPT OF JUSTICE Total:
PAYROLL DEDUCTIONS
PAYROLL DEDUCTIONS
Fund 099 - PAYROLL TRUST FUND Total:
Vendor STATE STREET BANK & TRUST COMPANY Total:
1,346.00
1,346.00
1,346.00
998.08
173.08
1,171.16
1,171.16
11/04/2025
11/04/2025
11/04/2025
Vendor: VAN DE POL ENTERPRISES
Fund: OO1 - GENERAL FUND
VAN DE POL ENTERPRISES CL09066
VAN DE POL ENTERPRISES CL09066
11/04/2025
11/04/2025
FUEL FD/PD/PW
10/01/2025-10/15/2025
FUEL FD/PD/PW
10/01/2025-10/15/2025
Fund 001- GENERAL FUND Total:
1,447.91
158.39
1,606.30
Fund: 017 - CITY WIDE LIGHTING & LAND
VAN DE POL ENTERPRISES CL09066 FUEL FD/PD/PW
10/01/2025-10/15/2025
Fund 017-CITY WIDE LIGHTING & LAND Total:
299.95
299.95
11/04/2025
Fund: 060 - WATER FUND
VAN DE POL ENTERPRISES CL09066
Fund: 061- SEWER FUND
VAN DE POL ENTERPRISES CL09066
11/04/2025
11/04/2025
FUEL FD/PD/PW
10/01/2025-10/15/2025
Fund 060 - WATER FUND Total:
FUEL FD/PD/PW
10/01/2025-10/15/2025
Fund 061 - SEWER FUND Total:
Vendor VAN DE POL ENTERPRISES Total:
683.23
683.23
683.23
683.23
3,272.71
Vendor: VESTIS GROUP, INC
Fund: 001 - GENERAL FUND
VESTIS GROUP, INC
VESTIS GROUP, INC
5040543186
5040546391
11/04/2025
11/04/2025
PW DEPT OP SUPPLIESTOWELS/MOPS/MATS
PW DEPT OP SUPPLIESTOWEL/MOPS/MATS
Fund 001 - GENERAL FUND Total: 68.92
8.63 60.29
Fund: 060 - WATER FUND
VESTIS GROUP, INC
10/29/2025 1:4::1 M
5040543186 11/04/2025 PW DEPT OP SUPPLIESTOWELS/MOPS/MATS
8.63
Warrant List Post Dates: 10/22/2025 -11/04/2025
Vendor Name Payable Number Post Date Description (Item) Amount VESTIS GROUP, INC 5040546391 11/04/2025 PW DEPT OP SUPPLIES - 60.29
TOWEL/MOPS/MATS
Fund 060- WATER FUND Total: 68.92
Fund: 061- SEWER FUND
VESTIS GROUP, INC 5040543186 11/04/2025 PW DEPT OP SUPPLIES - 8.63
TOWELS/MOPS/MATS
VESTIS GROUP, INC 5040546391 11/04/2025 PW DEPT OP SUPPLIES- 60.31
TOWEL/MOPS/MATS
Fund 061- SEWER FUND Total: 68.94
Vendor VESTIS GROUP, INC Total: 206.78
Vendor: VISION SERVICE PLAN-(CA)
Fund:001-GENERALFUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 3.79 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 11.97 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 47.57 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 4.98 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 304.92 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 26.13 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 29.68 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 49.97 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 9.64 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 15.91 NOVEMBER 2025
Fund 001 - GENERAL FUND Total: 504.56
Fund: 009 - COMMUNITY CENTER FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 11.92 NOVEMBER 2025
Fund 009 - COMMUNITY CENTER FUND Total: 11.92
Fund: 010- GAS TAX 2105 FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 11.97 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 7.48 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 8.71 NOVEMBER 2025
Fund 010- GA5 TAX 2105 FUND Total: 28.16
Fund: 016 - SWIM POOL FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 26.13 NOVEMBER 2025
Fund 016 - SWIM POOL FUND Total: 26.13
Fund: 017-CITY WIDE LIGHTING & LAND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 0.51 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 9.58 NOVEMBER 2025
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Vendor Name Payable Number Post Date Description (ltem) Amount VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 39.51 NOVEMBER 2025
--- --
Fund 017 - CITY WIDE LIGHTING & LAND Total: 49.60
Fund: 019 - RECREATION FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 9.64 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 37.64 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 53.29 NOVEMBER 2025
Fund 019 - RECREATION FUND Total: 100.57
Fund: 059 - STORM DRAIN
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 0.13 NOVEMBER 2025
Fund 059-STORM DRAIN Total: 0.13
Fund: 060 - WATER FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 3.92 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 92.58 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 22.50 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 5.70 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 5.58 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 9.64 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 69.62 NOVEMBER 2025
Fund 060 - WATER FUND Total: 209.54
Fund: 061- SEWER FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 3.92 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 91.36 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 39.86 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 7.98 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 5.58 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 3.21 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 160.03 NOVEMBER 2025
Fund 061 - SEWER FUND Total: 311.94
Fund: 062 - REFUSE
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 0.13 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 2.39 NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025 10/23/2025 VISION INSURANCE 12.86 NOVEMBER 2025
Warrant List Post Dates: 10/22/2025 - 11/04/2025
2.94 1.14
Vendor Name Payable Number Amount
VISION SERVICE PLAN-(CA) NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025
Post Date
10/23/2025
10/23/2025
Description (Item)
VISION INSURANCE
NOVEMBER 2025
VISION INSURANCE
NOVEMBER 2025
Fund 062 - REFUSE Total: 19.46
Fund: 063 - AIRPORT FUND
VISION SERVICE PLAN-(CA) NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025
VISION SERVICE PLAN-(CA) NOVEMBER 2025
10/23/2025
10/23/2025
10/23/2025
10/23/2025
10/23/2025
VISION INSURANCE
NOVEMBER 2025
VISION INSURANCE
NOVEMBER 2025
VISION INSURANCE
NOVEMBER 2025
VISION INSURANCE
NOVEMBER 2025
VISION INSURANCE
NOVEMBER 2025
Fund 063 - AIRPORT FUND Total:
Vendor VISION SERVICE PLAN-(CA) Total:
0.25 4.15
2.57 1.60
6.44 15.01
1,277.02
10/27/2025
10/27/2025
Vendor: WASTEWATER DIVERSION SYSTEMS,INC
Fund: 061 - SEWER FUND
WASTEWATER DIVERSION 1922
WASTEWATER DIVERSION 1922
AERATOR PURCHASE EEE
FA 1815
AERATOR PURCHASE EEE
FA 1815
Fund 061 - SEWER FUND Total:
Vendor WASTEWATER DIVERSION SYSTEMS,INC Total:
2,978.68
14,900.57
17,879.25
17,879.25
INSTALL NEW VISE TRUCK 299.63
#1081
Fund 060 - WATER FUND Total: 299.63
Vendor WESTSIDE WELDING & RADIATOR Total: 299.63
11/04/2025
Vendor: WESTSIDE WELDING & RADIATOR
Fund: 060 - WATER FUND
WESTSIDE WELDING & RA 11950
PW FUEL 277.64
Fund 060 - WATER FUND Total: 277.64
PW FUEL 277.64
Fund 001 - GENERAL FUND Total: 277.64
PW FUEL 277.73
Fund 061- SEWER FUND Total: 277.73
Vendor WINDECKER, INC Total: 833.01
Grand Total: 612,076.39
Vendor: WINDECKER, INC
Fund: 001 · GENERAL FUND
WINDECKER, INC 344407 11/04/2025
Fund: 060 - WATER FUND
WINDECKER, INC 344407 11/04/2025
Fund: 061 - SEWER FUND
WINDECKER, INC 344407 11/04/2025
10/29/2025 1:48:11 PM Page 23of 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Report Summary
Fund Summary
Fund Payment Amount
0O1- GENERAL FUND 75,997.52
007 - GEN CAPITAL IMPROVEMENT 6,635.44
009- COMMUNITY CENTER FUND 626.87
010-GAS TAX 2105 FUND 2,356.31
011-GAS TAX 2106 FUND 1,491.53
016-SWIM POOL FUND 1,315.07
017-CITY WIDE LIGHTING & LAND 11,398.82
019- RECREATION FUND 5,221.63
020- CMAQ 168,125.36
047-FIREWORKS 409.99
059 - STORM DRAIN 609.86
060 - WATER FUND 104,601.84
061- SEWER FUND 89,370.53
062 - REFUSE 61,880.20
063 - AIRPORT FUND 895.97
064 -SEWER CAPITAL FUND 6,280.84
099 - PAYROLL TRUST FUND 20,928.81
200 - REGIONAL MEASURE V 1,606.50
201 - MEASURE V 1,801.53
202 - ALT MODES MEASURE V 36,128.63
203 -SB1- ROAD REPAIR/LOCAL STREETS 2017 ACT 2,822.66
403 - AMERICAN RESCUE PLAN ACT FUND (ARPA) 11,570.48
Grand Total: 612,076.39
Account Summary
Account Number Account Name Payment Amount
001-0000-300.010 COMCAST 3,071.13
001-0000-300.014 UNWIRED 5,634.30
001-0000-300.018 KATAKIS 446.25
001-0000-300.104 VAR2025-02 - 1291 WAL 1,852.00
001-0000-300.106 SPAR2025-01 185 FIFTH 1,590.75
001-0000-300.107 MAPEX2025-01 R RA5SM 236.25
001-0000-300.108 MAPEX2025-02 M RASM 236.25
001-0110-530.089-00 COMMUNITY PROMOTl 548.24
001-0110-530.091-00 MEETINGS & TRAINING 120.00
001-0110-530.201-00 OTHER CONTRACT SERVI 16.37
001-0120-510.020-00 GROUP HEALTH INSURA 16.59
001-0120-530.009-00 OTHER PROFESSIONALS 1,186.10
001-0120-530.201-00 OTHER CONTRACT SERVI 482.48
001-0120-540.039-00 MAINTENANCE CONTRA 16.37
001-0140-510.020-00 GROUP HEALTH INSURA 572.12
001-0140-530.014-00 POSTAGE 55.68
001-0140-530.201-00 OTHER CONTRACT SERVI 42.73
001-0141-530.201-00 OTHER CONTRACT SERVI 7,500.00
001-0142-510.020-00 GROUP HEALTH INSURA 2,272.71
001-0142-530.201-00 OTHER CONTRACT SERVI 16.37
001-0150-510.020-00 GROUP HEALTH INSURA 237.81
001-0150-520.011-00 UNIFORM ALLOWANCE 7.64
001-0150-530.201-00 OTHER CONTRACT SERVI 16.37
001-0210-510.020-00 GROUP HEALTH INSURA 14,732.59
001-0210-520.000-00 OFFICE SUPPLIES 19.83
001-0210-520.011-00 UNIFORM ALLOWANCE 546.23
001-0210-520.040-00 FUEL 1,447.91
001-0210-530.009-00 OTHER PROFESSIONALS 593.75
001-0210-530.201-00 OTHER CONTRACT SERVI 5,083.04
001-0210-540.039-00 MAINTENANCE CONTRA 818.26
001-0220-520.010-00 DEPT OPERATING SUPPL 50.72
10729/2325 1 43 1: » ag2-i 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Account Summary
Account Number Account Name Payment Amount
001-0220-520.040-00 FUEL 158.39
001-0220-540.030-00 MACHINERY & EQUIPME 991.11
001-0220-540.040-00 FACILITIES 80.00
001-0230-510.020-00 GROUP HEALTH INSURA 1,248.31
001-0410-510.020-00 GROUP HEALTH INSURA 1,418.19
001-0410-530.009-00 OTHER PROFESSIONALS 2,677.50
001-0410-530.009-02 REAP 2.0 - PROFESSIONA 3,780.00
001-0410-530.201-00 OTHER CONTRACT SERVI 16.37
001-0420-500.010-00 GROUP HEALTH INSURA 2,387.64
001-0420-530.009-00 OTHER PROFESSIONALS 7,572.79
001-0420-530.201-00 OTHER CONTRACT SERVI 1,714.39
001-0460-510.020-00 GROUP HEALTH INSURA 460.68
001-0460-540.039-00 MAINTENANCE CONTRA 8.18
001-0610-510.020-00 GROUP HEALTH INSURA 760.05
001-0610-520.010-00 DEPT OPERATING SUPPL 373.75
001-0610-520.011-00 UNIFORM ALLOWANCE 322.84
001-0610-520.030-00 MOTOR VEHICLE EXP EN 647.74
001-0610-520.040-00 FUEL 277.64
001-0610-530.072-00 OTHER EQUIPMENT REP 649.03
001-0610-530.201-00 OTHER CONTRACT SERVI 16.37
001-0610-540.011-00 FACILITIES 133.32
001-0610-540.030-00 MACHINERY & EQUIPME 836.39
007-0150-700.000-00 CAPITAL IMPROVEMENT 6,635.44
009-0150-510.020-00 GROUP HEALTH INSURA 569.66
009-0150-520.011-00 UNIFORM ALLOWANCE 24.48
009-0150-530.201-00 0TH ER CONTRACT SERVI 32.73
010-0140-500.010-00 GROUP INSURANCE 572.12
010-0310-500.011-00 GROUP INSURANCE 357.46
010-0310-530.206-00 GROUP HEALTH INSURA 416.10
010-0310-700.000-00 CAPITAL IMPROVEMENT 1,010.63
011-0310-700.000-00 CAPITAL IMPROVEMENT 1,491.53
016-0613-510.020-00 GROUP HEALTH INSURA 1,248.31
016-0613-520.011-00 UNIFORM ALLOWANCE 34.03
016-0613-530.201-00 OTHER CONTRACT SERVI 32.73
017-0120-510.020-00 GROUP HEALTH INSURA 24.17
017-0140-510.020-00 GROUP HEALTH INSURA 457.69
017-0260-530.060-00 ELECTRIC 165.64
017-0270-530.009-00 OTHER PROFESSIONALS 8,516.03
017-0610-510.020-00 GROUP HEALTH INSURA 1,887.57
017-0610-520.011-00 UNIFORM ALLOWANCE 47.77
017-0610-520.040-00 FUEL 299.95
019-0142-510.020-00 GROUP HEALTH INSURA 460.68
019-0150-510.013-00 UNIFORM ALLOWANCE 24.47
019-0150-510.020-00 GROUP HEALTH INSURA 1,798.15
019-0150 520.011-00 UNIFORM ALLOWANCE 24.48
019-0613-510.020-00 GROUP HEALTH INSURA 2,546.12
019-0613-530.201-00 OTHER CONTRACT SERVI 335.00
019-0613-540.039-00 MAINTENANCE CONTRA 32.73
020-0310-700.000-00 CAPITAL IMPROVEMENT 168,125.36
047-0704-520.012-00 DEPT OPERATING SUPPL 409.99
059-0120-510.020-00 GROUP HEALTH INSURA 6.05
059-0140-530.014-00 POSTAGE 22.27
059-0140-530.201-00 OTHER CONTRACT SERVI 13.82
059-0730-520.010-00 DEPT OPERATING SUPPL 34.09
059-0730-530.095-00 PROPERTY TAXES 533.63
060-0120-510.020-00 GROUP HEALTH INSURA 187.29
060-0140-510.020-00 GROUP HEALTH INSURA 4,423.38
060-0140-530.014-00 POSTAGE 367.51
12)/29/2025 1:48:11 PM age 25 0i 27
Warrant List Post Dates: 10/22/2025 - 11/04/2025
Account Summary
Account Number Account Name Payment Amount
060-0140-530.201-00 OTHER CONTRACT SERVI 228.04
060-0142-510.020-00 GROUP HEALTH INSURA 1,074.92
060-0150-510.020-00 GROUP HEALTH INSURA 272.45
060-0210-510.020-00 GROUP HEALTH INS URA 266.46
060-0460-510.020-00 GROUP HEALTH INSURA 460.68
060-0710-510.020-00 GROUP HEALTH INSURA 3,326.03
060-0710-520.010-00 DEPT OPERATING SUPPL 5,078.32
060-0710-520.011-00 UNIFORM ALLOWANCE 538.62
060-0710-520.040-00 FUEL 960.87
060-0710-530.009-00 OTHER PROFESSIONALS 2,894.07
060-0710-530.072-00 OTHER EQUIPMENT REP 649.03
060-0710-530.111-00 NOTE PAYABLE (VIERRA L 489.26
060-0710-530.122-00 INTEREST EXPENSE (VIER 789.87
060-0710-530.201-00 OTHER CONTRACT SERVI 56,680.90
060-0710-540.011-00 FACILITIES 432.99
060-0710-700.000-00 CAPITAL IMPROVEMENT 25,481.15
061-0120-510.020-00 GROUP HEALTH INSURA 187.29
061-0140-510.020-00 GROUP HEALTH INSURA 4,364.95
061-0140-530.014-00 POSTAGE 367.51
061-0140-530.201-00 OTHER CONTRACT SERVI 228.04
061-0142-510.020-00 GROUP HEALTH INSURA 1,904.16
061-0150-510.020-00 GROUP HEALTH INSURA 381.44
061-0210-510.020-00 GROUP HEALTH INSURA 266.46
061-0460-510.020-00 GROUP HEALTH INSURA 153.56
061-0520-510.020-00 GROUP HEALTH INSURA 7,645.57
061-0520-520.010-00 DEPT OPERATING SUPPL 340.01
061-0520-520.011-00 UNIFORM ALLOWANCE 839.71
061-0520-520.040-00 FUEL 960.96
061-0520-530.009-00 OTHER PROFESSIONALS 489.09
061-0520-530.072-00 OTHER EQUIPMENT REP 1,387.39
061-0520-530.095-00 TAXES 11,002.85
061-0520-530.111-00 NOTE PAYABLE (VIERRA L 489.26
061-0520-$30.122-00 INTEREST EXPENSE {VIER 789.86
061-0520-530.201-00 OTHER CONTRACT SERVI 34,159.55
061-0520-540.011-00 FACILITIES 133.32
061-0520-540.030-00 MACHINERY & EQUIP ME 2,978.68
061-0520-700.000-00 CAPITAL IMPROVEMENT 20,300.87
062-0120-510.020-00 GROUP HEALTH INSURA 6.05
062-0140-510.020-00 GROUP HEALTH INSURA 114.42
062-0140-530.014-00 POSTAGE 300.69
062-0140-530.201-00 OTHER CONTRACT SERVI 1,297.49
062-0142-510.020-00 GROUP HEALTH INSURA 614.25
062-0150-510.020-00 GROUP HEALTH INSURA 54.49
062-0510-530.009-00 OTHER PROFESSIONALS 59,260.73
062-0510-540.039-00 MAINTENANCE CONTRA 81.83
062-0530-510.020-00 GROUP HEALTH INSURA 140.70
062-0530-520.011-00 UNIFORM ALLOWANCE 9.55
063-0120-510.020-00 GROUP HEALTH INSURA 12.08
063-0140-510.020-00 GROUP HEALTH INSURA 198.14
063-0142-510.020-00 GROUP HEALTH INSURA 122.85
063-0340-510.020-00 GROUP HEALTH INSURA 76.29
063-0340-520.011-00 UNIFORM ALLOWANCE 0.96
063-0340-530.009-00 OTHER PROFESSIONAL 5 178.50
063-0460-510.020-00 GROUP HEALTH INSURA 307.15
064-0520-700.000-00 CAPITAL IMPROVEMENT 6,280.84
099-0000-220.050 PERS PAYABLE 17,270.48
099-0000-220.065 AFLAC PAYABLE 1,303.56
099-0000-220.071 POA DEDUCT PAYABLE 600.00
10/29/2025 1:48:11 Page 26 0i 27
Warrant List
Account Number
099-0000-22O.092
099-0000-220.097
200-0310-700.000-00
201-0000-400.103-00
201-0310-520.010-00
201-0310-700.000-00
202-0310-700.000-00
203-0310-700.000-00
403-0710-700.000-00
Project Account Key
None
Account Summary
Account Name
CAL PERS 457 DEF COMP
CALIFORNIA STATE DISB
CAPITAL IMPROVEMENT
MEASURE V
DEPT OPERATING SUPPL
CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT
CAPITAL IMPROVEMENT
ARPA Capital Improveme
Grand Total:
Project Account Summary
Grand Total:
Post Dates: 10/22/2025 - 11/04/2025
Payment Amount
1,171.16
583.61
1,606.50
1,071.00
209.52
521.01
36,128.63
2,822.66
11,570.48
612,076.39
Payment Amount
612,076.39
612,076.39
$Lr0 10)26/202
ITEM NO. 4
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Melanie Correa, Interim City Manager
SUBJECT: Resolution Approving Amendment to Joint Powers Agreement of the Central San Joaquin Valley Risk Management Authority and Authorizing Interim City Manager to Execute Amendment
STRATEGIC PLAN GOAL: 4. Financial and Budget Stability
BACKGROUND/DISCUSSION
The Central San Joaquin Valley Risk Management Authority (CSJVRMA) was established on April 1, 1979, through a Joint Powers Agreement (JPA). It currently includes 53- member agencies. The City of Gustine has been a member since 1986.
CSJVRMA is a member-driven JPA that provides the following services:
Liability claims services
- Worker's compensation services
- Certificates of coverage and contract services
- Property and casualty services
- Training, cybersecurity, and safety /risk control services The last amendment to the JPA was approved by City Council on November 7, 1994 (Resolution 1994-1630). Since then, updates have become necessary to align with modern legal and operational requirements.
On June 26, 2025, CSJVRMA's Executive Committee approved a revised and restated JPA (Exhibit B), incorporating current practices and legal mandates. Changes to the JPA are made in redline form for easy identification. The following updates have been made:
- A clearer definition of key terms.
Expanded authority for CSJVRMA to create or participate in a captive agency. - An addition was made and required by Government Code Section 6590, which was not part of the law in 1994 when CSJVRMA last amended the agreement.
The change requires J PAs to designate a member whose restrictions would apply to the operations of the JPA. An excerpt from correspondence from CSJVRMA's legal counsel, John Lavra:
"The code section was enacted to prevent a local public entity from exercising powers inconsistent with its own charter, ordinance or resolution simply by becoming a member of a JPA. JPA's are formed to permit public entities to exercise powers on a collective basis, which they could, absent the JPA, exercise power of the JPA, without that JPA having to
comply with all restrictions that might be in place for all of the members of the JPA. It would be unworkable, for instance, if the members of the JPA when transacting the business of the JP A. In order to strike a balance, section 6509 permits JPA to agree to any restrictions in the exercise of powers based on the restrictions of one identified member city." Member agency City of Ripon was added to the agreement as the designated city under Government Code 6509 with member City of Madera listed as secondary city in the event the City of Ripon were to terminate membership. These two cities have no restrictions in place that would conflict with the day-to-day operations of the JPA.
Approval of the amendment is necessary to comply with current legal requirements, reflect current operational practices, and preserve CSJVRMA's ability to form or participate in a captive entity.
Amendments to the JPA require a written resolution approved and signed by two-thirds of the respective council. It is important to note that any member city failing or refusing to abide by such amendments may be involuntarily terminated as a party to the agreement upon signature by two-thirds of the member cities.
COMMUNITY OUTREACH
No community outreach is needed for this item, public noticing associated with this meeting agenda item is sufficient.
FISCAL IMPACT
None.
STRATEGIC PLAN GOALS
This item aligns with Strategic Goal #4, Financial and Budget Stability as it ensures the protection of City assets through legal and financial safeguards, reinforces operational resilience, and supports the City's commitment to responsible governance and risk management.
RECOMMENDATION
Council approve a resolution approving amendment to Joint Powers agreement of the Central San Joaquin Valley Risk Management Authority and authorize Interim City Manager to execute agreement.
EXHIBIT(S)
A) Resolution
B) Joint Powers Agreement (redline)
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE APPROVING AMENDMENT TO
JOINT POWERS AGREEMENT OF THE CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT
AUTHORITY AND AUTHORIZING INTERIM CITY MANAGER TO EXECUTE THE AMENDED
AGREEMENT
WHEREAS, the CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY (CSJVRMA) is a California Joint Powers Authority created and operated pursuant to California Government Code 6500 et. seq. for the purpose of pooling funds to provide coverage for indemnification and defense and to purchase excess insurance for certain civil claims involving general liability, workers' compensation, and property damage; WHEREAS, the City of Gustine is authorized pursuant to California Government Code 990.8 to enter into a Joint Powers Agreement for the purposes described above; WHERAS, the City of Gustine is a member of the CSJVRMA; WHEREAS, the Joint Powers Agreement which was created establishing the CSJVRMA allows for amendment of the agreement upon approval by the City Council of two thirds of the members of the CSJVRMA;
WHEREAS, the CSJVRMA desires to amend the Joint Powers Agreement as set forth in the Agreement dated Julyl, 1994, and as amended July 1, 2025, a copy of which is attached hereto and incorporated herein;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gustine approves the Central San Joaquin Valley Risk Management Authority Joint Powers Agreement, dated July 1, 1994, as amended and restated on July 1, 2025, and in the form as attached hereto; and
IT IS FURTHER RESOLVED that the Interim City Manager is authorized and directed to execute such agreement.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 4t day of November, 2025, the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
APPROVED:
Patrick Nagy, Mayor
City of Gustine
CENTRAL SAN JOAQUIN VALLEY
RISK MANAGEMENT AUTHORITY
JOINT POWERS AGREEMENT
AS AMENDED JULY 1, 20251994
CENTRAL SAN JOAQUIN VALLEY RISK MANAGEMENT AUTHORITY
JOINT POWERS AGREEMENT
TABLE OF CONTENTS
ARTICLE 1 3
DEFINITIONS , 3
ARTICLE II 4
PURPOSES 4
ARTICLE Ill 4
CREATION OF JOINT POWERS AUTHORITY 4
ARTICLE IV , 5
PARTIES TO AGREEMENT 5
ARTICLE V 5
MEMBERSHIP 5
ARTICLE VI 6
TERM OF AGREEMENT 6
ARTICLE VII 6
POWERS OF THE AUTHORITY 6
ARTICLE VIII 7
BOARD OF DIRECTORS 7
ARTICLE IX 8
BYLAWS AND REGULATIONS 8
ARTICLE X 8
EXECUTIVE COMMITTEE 8
ARTICLE XI , 9
OFFICERS 9
ARTICLE XII 9
JOINT PROTECTION PROGRAMS 9
ARTICLE XIII 10
RESERVE FUNDS 10
ARTICLE XIV 10
OPERATING FUND 10
ARTICLE XV 10
BUDGET 10
ARTICLE XVI 10
FUNDING AND PROCEDURES FOR CALCULATING ANNUAL CONTRIBUTIONS 10 Joint Powers Agreement
Table of Contents
ARTICLE XVII 10
RESPONSIBILITIES OF AUTHORITY . .......sass.so.............s.....so..oooooa............so....a...... 11 ARTICLE XVIII 11
RESPONSIBILITIES OF MEMBER CITIES 11
ARTICLE XIX 12
WITHDRAWAL 12
ARTICLE XX 12
INVOLUNTARY TERMINATION 12
ARTICLE XXI 12
CONTINUED LIABILITY 12
ARTICLE XXII 12
REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION 12
ARTICLE XXIII 13
TERMINATION OF AUTHORITY 13
ARTICLE XXIV 13
AUDIT 14
ARTICLE XXV 14
ARBITRATION 14
ARTICLE XXVI 14
BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS, AND MEMORANDA OF COVERAGE14 ARTICLE XXVII 14
ENFORCEMENT 14
ARTICLE XXVIII 14
AMENDMENTS 14
A
RTICLE XXIX 15
NOTICES 15
ARTICLE XXX 15
COUNTERPARTS 15
AMENDED JOINT EXERCISE OF POWERS AGREEMENT
FOR INSURANCE AND RISK MANAGEMENT PURPOSES
THIS AMENDED AGREEMENT, dated for convenience this 1st day of-July. 2025194, made and entered into by, between, and among those Member Cities which become parties to this Agreement by action of their governing boards adopting a resolution agreeing to participate in the joint powers entity created by the terms and conditions of this Agreement; RECITALS:
WHEREAS, California Government Code Section 6500, et. seq. provides that two or more public agencies may, by agreement, exercise any power common to the contracting parties; and WHEREAS, California Government Code Sections 990 and 990.4 provide that a local entity may self-insure, purchase insurance through an authorized insurer, purchase insurance through a surplus line broker, or any combination thereof; and WHEREAS, California Government Code Section 990.8 provides that two or more local public entities, by a joint powers agreement, may provide insurance for any authorized purpose by any one or more of the methods specified in Section 990.4; and WHEREAS, Article XVI, Section 6, of the California Constitution provides that insurance pooling arrangements under joint exercise of powers agreements shall not be considered the giving or lending of credit as prohibited therein; and
WHEREAS, each of the cities which are parties to this Agreement desires to join together with other cities in order to collectively self-insure or pool their losses and to jointly purchase insurance and administrative services in connection with Joint Protection Programs for said cities; and
WHEREAS, the Tulare-Kings Municipal Risk Management Authority, a public entity, was created by an initial Agreement dated April 1, 1979, among various cities within the Counties of Tulare and Kings; and
WHEREAS, the name of the organization was changed to the Central San Joaquin Valley Risk Management Authority on July 1, 1981; and
WHEREAS, the initial Agreement was amended on January 1, 1985 and July 1, 1994 by a two-thirds vote of the Member Cities' city councils; and Joint Powers Agreemenz Page 1 Arrended July l, -4
WHEREAS, said Member Cities have determined that it is again appropriate and in the public interest to make certain technical corrections and additions to this Agreement which will provide clarification and will permit the governing body to meet a minimum of two times a year to conduct that business which only the governing body may act upon; and WHEREAS, it is therefore necessary to amend said Joint Powers Agreement; and WHEREAS, said Agreement provides that amendments to the Agreement may be made by a vote of two-thirds (2/3rds) of the- Member Cities by resolution of the City Councils of said Cities:
NOW, THEREFORE, for and in consideration of the execution of this Agreement by twothirds (2/3rds) of the Member Cities, each of the Member Cities which are parties hereto does hereby adopt this amended Agreement, dated July 1, 2025494, which concurrently supersedes that certain Agreement_creating the Authority, dated April 1, 1979, and all amendments thereto.
Joint Powers Agreemenz Page 2 Amended July l, i3-4
ARTICLE I
DEFINITIONS
The following words, when typed in bold print within the provisions of this Agreement, shall have the following definitions:
"Administrator" shall mean that person or group appointed by the Executive Committee and given responsibility for the management, administration, and operation of the Authority.
"Agreement" shall_mean_the lgmt_Powers Agreement_creating the Central_San1oaquin Valley Risk_Management Authority.
"Authority" shall mean the Central San Joaquin Valley Risk Management Authority, aka the RMA.
"Board of Directors" or "Board" shall mean the governing body of the Authority. "Broker" shall mean the insurance broker hired by the- Executive Committee to acquire insurance coverage.
"Claims" shall mean demands made against the Authority arising out ofoccurrences which are claimed to be within one of the Authority's Joint Protection Programs as developed by the Board.
"Deposit Premium" shall mean the_annual dollar amount determined_by_the_Board_of Directors payable by each Mernber City for the purposeofself-insurance coverage,excess insurance premiums, and administrative costs,charged forthe purpose ofcarryingoutthe powers of_the_Authority_those finds charged for the purpose of self insured-coverage- "Executive Committee" shall mean the elected officers and the representatives appointed by each region to represent that region.
"Fiscal Year" shall mean the period July 1 to June 30 of each year. "Insurance" shall mean any commercial insurance coverage. "Insurance Premium" shall mean those funds charged for the payment of group purchased insurance.
"Joint Protection Programs" shall mean any program to provide risk sharing or insurance coverage under this Agreement and shall include a determination as to the amount of initial Insurance Premiums and/or Deposit Premiums, a precise allocation plan and formula, and a determination of the amount and type, if any, of excess insurance to be purchased.
Included within the term Joint Protection Program is the identification of exposures to accidental loss, the reduction or limitation of losses to Member City properties and from injuries to persons or property caused by the operations of Member Cities and the funding Joint Powers Agreemenz Page 3 Amr.ended July l, 22: 4
of those risks, together with any other functions appropriate or necessary to the functioning of the Joint Protection Program.
"Master Plan Document" shall mean the document, formally adopted by the Executive Committeeparticipating- 4Member -Cities, containing- the prows+ens-·setting forth_ the operations, policies, and provisions of a self-insured or pooled coverage program, which shall include, but not be limited to, the following:
1. The scope of the program;
2. The procedures to be followed;
3. Who may participate;
4. Any limits or restrictions;
5. How Deposit Premiums are determined;
6. How refunds, if any, are determined;
7. Commitments required by participants; and
8. How the document may be amended.
"Member City" shall mean a city which is an incorporated municipality organized with a council, City Manager/Administrator form of government, which has been approved for participation in the Authority by the Executive Committee in accordance with applicable provisions of the Agreement and the Bylaws, and has signed the Agreement. "Operating Fund" -shall mean the fund established by the Authority for the purpose of paying just demands submitted to the Authority.+
"Representative" shall mean the person, normally the City Manager/Administrator of the Member City_.whe has been designated in writing by the Member City to represent and act for and on behalf of the Member City regarding any matter before the Authority's Board or Executive Committee. The Representative must be either; (a] the City Manager/Administrator or(b)a person designatedbythe CtyManager/Administrator who holds a management/organizational position th the Member City and whose responsibilities include all or part of the Member City's risk management functions (I.e .• finance, human resources,claims/losses, insurance, and safety/risk control], "Self-Insurance" shall mean the process whereby the Authority maintains sufficient reserves to pay all claims and associated expenses of a risk exposurearaa without purchasing insurance to cover the risk or a portion of the risk.
ARTICLE II
PURPOSES
The purpose of this Agreement is to provide joint powers common to each- Member City for insurance purposes; to pool self-insured_claims_and losses,to purchase or participate_in_excess poohing or excess insurance coverage,and toprovderelated_administrative servicesincludingrisk management, consulting, actuarial services, claims adjustingand legal@defense services;and share risks; to implement risk management principles; and to provide for the future inclusion of additional incorporated municipalities- desiring to become parties to the Agreement.
Joint Powers Agrcemenz Page 4 Ar.ended July 1, 2025. 4
ARTICLE 111
CREATION OF JOINT POWERS AUTHORITY
dl
Pursuant to Section 6500, et. seq. of the California Government Code, the Authority is a public entity separate and apart from the parties to this Agreement. Pursuant to Government Code Section 6508.1, the debts, liabilities, and obligations of this joint powers authority shall not constitute debts, liabilities, or obligations of any party to this Agreement.
8. It is the express understanding of all parties that the Authority created originally on or about April 1, 1979, is the same Authority continued under this Agreement, even though some powers and procedures may be changed by this Agreement. €. The Authority, its Board, officers, membership, and staff shall be governed by this Agreement, the Bylaws, Master Plan Documents, Memoranda of Coverage, and other documents duly adopted by the Authority.
ARTICLE IV
PARTIES TO AGREEMENT
A, Each city which has applied to and been accepted as a member of the Authority is a party to the Joint Exercise of Powers Agreement. __Each party to the Agreement shall be bound by this Agreement when two-thirds (2/3rds) of the city councils of the Member Cities have adopted this amended Agreement-_A party to this Agreement certifies that it intends to and does contract with the Authority and with all other Member Cities which have signed this Agreement and, in addition, with each city which may hereafter be added as a party to and may sign this Agreement._Each city which has or may hereafter sign this Agreement also certifies that the deletion of any city from the Authority by voluntary withdrawal, involuntary termination, or otherwise, shall not affect this Agreement nor each Member City's intent to contract as described above with the then remaining Member Cities.
B. Each city which is a member of the Authority at the time this amended Agreement is adopted by two-thirds (2/3rds) of the Member Cities, certifies that it intends to and does hereby contract with the Authority and with all other current Member Cities, and in addition, with each city which may hereafter be added as a party to and may sign this Agreement.
ARTICLE V
MEMBERSHIP
A. ELIGIBILITY
Joint Powers Agreement Page 5 Amended July 1, 2025. 4
To be a member of this Authority, a city must be an incorporated municipality which is characterized by having professional management as typified by a bona fide Council Manager/ Administrator form of government and must be approved for participation in the Authority in the manner provided by the Bylaws.
B. NEW MEMBERS
Eligible incorporated municipalities may become a party to this Agreement pursuantto the Bylaws of the Authority.
ARTICLE VI
TERM OF AGREEMENT
This Agreement, as amended, shall become effective when approved by two thirds (2/3rds) of the respective City Councils of the Member Cities._When effective, this Agreement, as may be amended from time to time, shall continue thereafter until terminated as herein provided--_This Agreement shall become effective as to any new Member City in accordance with the Bylaws and Master Plan Documents of the Authority.
ARTICLE VII
POWERS OF THE AUTHORITY
A
• The Authority shall hawe all of the powers-common to Member Cities and all additional powers-set forth in Section-6560,et.seq.and-Section 989, et.see-of the Government Cede and other applicable law. The Auwthority sh all hawe all of the ghts, immunities,pwileges, and defenses afforded each Member City and peculiar to the particular Member City being sue6do+against which there has been a claimPursuant to and tothe extent required by Government Code section6509,the Authority shall_be_restricted_inthe exercise ofitspowersin_the same manner as the City of Ripon is restricted_in the exercise of its powers_in the event_the City_of Ripon_shall_cease_to be a Member of the Authority, thenthe Authority shallberestrictedinthe exercise of ts powers in_the same rnannerastheCityof Madera,
The Authority is hereby authorized to do all acts necessary or appropriate for the exercise of said powers, including, but not limited to any or all of the following:
1. te-mlake and enter into contracts;
2. te+Incur debts, liabilities, and obligations, but no debt, liability, or obligation of the Authority is a debt, liability, or obligation of a Member City which is a part of this Agreementgxcept_as otherwise_provided;
Joint Powers Agreemenz Page 6 Ar.ended July l, 22-4
8-
3. teaAssess Member Cities asdeemed_appropriate forgoodcauwseas determined by the Executive Committee;
4. teaAcquire, hold, or dispose of real and personal property;
5. to+Receive contributions and donations of property, funds, services, and other forms of assistance from any sources;
6. to55ue and be sued in its own name;
7. teefmploy agents and employees;
8. to aAcquire, construct, manage, and maintain buildings;
9. tol[ease real or personal property, including propertythat of a Member City; and
10. to exercise all powers necessary and proper to carry out the terms and provisions of this Agreement or otherwise authorized by law.
Whenever i thus Agreement an+consent or-approval+required, the same shall not Be unreasonably+withheld This Agreement shall be construed and interpreted in accordance with the laws of the State of California.
ARTICLE VIII
BOARD OF DIRECTORS
A. STRUCTURE
The Authority shall be governed by a Board composed of one -Representative from each Member City, each serving in an individual capacity as a member of the Board.-_Each Member City shall appoint one Representative. _Appointments shall be limited to the City Manager/Administrator of each Member City or his/her authorized delegate._Each Member City shall also appoint one alternate Representative._The alternate Representative may attend and may participate in any meeting of the Board--_When the regular Representative for whom he/she is an alternate is absent from the meeting, the alternate Representative may vote. _Each Representative serves at the pleasure of the Member City being represented--_Each Representative has one vote as the member of the Board._ Representatives are not entitled to compensation._However, the Executive Committee may authorize reimbursement for expense incurred by a Representative in connection with his/her duties for the Authority.
B. MEETINGS OF THE BOARD
[The Board shall hold at least two meetings each year__The -Executive Committee shall determinet by resolution the date upon which and the hour and place at which each regular meeting is to be heldj 1 Commented [JW1]: Meet�ngs will continue to be aotteD'tne C', bit lnl a loss
fczrt.al manner than by resolution.
The President may call for a special meeting of the Board in compliance with open meeting laws in the State of California or a majority of the Representatives may call for a special meeting by filing a written request with the Secretary._.The President must then set a date, time, and place for the meeting to be held within 30 days and must make provision for Joint Powers Agreement Page 7 Arended July l, u
notice of the special meeting being given.
Each meeting of the Board, and each meeting of the Executive Committee, including, without limitation, regular, adjourned regular, and special meetings, shall be called, noticed, held, and conducted in accordance with the Ralph M. Brown Act (Section 54950 et. seq. of the Government Code).
The Authority shall have minutes of regular and special meetings kept._ As soon as possible after each meeting, copies of the minutes shall be forwarded to each -Member City.
A majority of the members of the Board is a quorum for the transaction of business.
However, less than a quorum may adjourn from time to time._A vote of the majority of a quorum at a meeting is sufficient to take action, unless otherwise specified.
C. POWERS OF THE BOARD OF DIRECTORS
The Board shall provide policy direction for the Executive Committee, the officers, and the Administrator-__The Board may delegate any and all of its authority to the Executive Committee except the following:
1. Amendments to Tochange the Bylaws, which requires at least a two-thirds (2/3rds) vote of the Board;
2. To creation_ofe any newloint Protection Program;
3. Ne-termination_of ae any Joint Protection Program;
4. To expulsion_ofei a Member City;
5. Te adoption pf an operating budget for the Authority;
6. Te change er tewiseAmendmentstg the Authority's Conflict of Interest Code; and
7. To Aauthorizaton_for athe issuance, modification, or defeasance of bonds.
ARTICLE IX
BYLAWS AND REGULATIONS
The Board shall adopt Bylaws and general regulations not inconsistent with State law and this Agreement.
ARTICLE X
EXECUTIVE COMMITTEE
The Board shall establish an Executive Committee and delegate functions not otherwise reserved to the entire Board--_The Executive Committee shall be appointed, have the powers, and hold meetings as set forth in the Bylaws.
Joint Powers Agreement Page 8 rreded July 1, ' 4
ARTICLE XI
OFFICERS
The officers of the Authority shall consist of an elected President, First Vice President, and Second Vice President, and an appointed Administrator, Secretary, and Treasurer._Other offices may be created by the Bylaws, Master Plan Documents, or the Administrator, subject to the approval of the Board or the Executive Committee, as applicable-All offices shall be filled and have the powers and responsibilities as prescribed in the Bylaws or Master Plan Documents. [The president shall appoint someone other than the treasurer -to perform the functions of auditor/controller of the Authority_ shall be performed by the Authority's contracted administration firmofficers_gr employees-or-in-house_staff, or the president may assume these unctions-as-a collateral duty of the presidency. -The auditor/controller must be a member of the Board. The [treasurer and auditor/controller have the owers, duties, and responsibilities specified in Government Code Section 650.6- The Board ±hall require-the-treasurer and auditor#controller to file with the Authority an official-bend i the amount to-be mites by the Board The Authority-shall pay the cost of bond premiums+eauired by this section- The Authority shall purchase a bond which includes coverage fortheduties performed bytheTreasurer and_the auditor/controller,
ARTICLE XII
JOINT PROTECTION PROGRAMS
A, The Executive Committee may at any time, and from time to time, offer to the Board for adoption such Joint Protection Programs as may be deemed desirable-_All Member Cities shall participate in those mandatory Joint Protection Programs as set forth in the Bylaws..
All other Joint Protection Programs shall be optional-,._The Board shall establish the amount of Deposit Premium, determine the amount of loss reserve contribution, provide for the handling of claims, and otherwise establish the policies and procedures necessary to provide a particular Joint Protection Program for Member Cities.
B- Each Joint Protection Program shall remain separate and distinct from every other Joint Protection Program and the liability and obligations of each program, and its participating Member Cities shall not be a liability or obligation of another program or participating Member City of another program._A Member City's participation in one program shall not obligate it or its funds on deposit with the Authority, to the debts, obligations, or liabilities of any other program-_Separate accounting shall be maintained for each Joint Protection Program.
ARTICLE XIII
RESERVE FUNDS
The Authority may establish a fund for the purpose of paying the losses and establishing a reserve Commented [JR2]:Staff conformed this
section to reflect current
practices/align with 6505.6.
Joint Powers Agreement Page 9 Amended July 1, 4
to cover the retained portion of losses that may be insured against by the Authority or the Member Cities.-_The funds treasurer shall be invested ans reinvest the funds-in compliance with the Authority's Investment Policy and releyant5state laws!and vn the same manner as if they were Member City funds.
Refunds shall be made in accordance with the /[Master Plan Document for each program.
ARTICLE XIV
OPERATING FUND
The Authority shall establish an Operating Fund.- The Operating Fund is for the purpose of paying insurance premiums, broker's fees, adjusting fees, consultant and legal fees, and such other items as are appropriate._Just demands for payment shall be made by warrants in compliance with the adopted budget._The warrants shall be paid as directed by the Executive Committee.-_. The Board may establish such other funds as it considers appropriate which shall be maintained and invested in the same manner as the Operating Fund.
ARTICLE XV
BUDGET
The Board shall adopt a budget annually.
ARTICLE XVI
FUNDING AND PROCEDURES FOR CALCULATING
ANNUAL CONTRIBUTIONS
The provisions for funding and calculating annual contributions shall be as set forth in the Bylaws and the Master Plan Documents for each program.
ARTICLE XVII
RESPONSIBILITIES OF AUTHORITY
The Authority may perform or have performed the following functions in discharging its responsibilities under this Agreement:
1. assist Member Cities in developing their risk management programs;
2. participate in risk management advisory committees formed by Member Cities;
3. provide loss prevention, safety, and security services;
4. provide all program- services as required by program Master Plan Documents;
5. provide loss analysis control by use of statistical analysis, data processing, and 1 Commented [JR3]:his change is to allow
fc: the potential formation of a captive
entity, and investment under other state
laws.
Commented [JRA]: "he MPD will be amended to
provide for flexibility in the payment
cf refunds. Recall board action to
ratify decisions of executive connittee
in withholding refund amounts.
Joint Powers Agreemenz Page 10 Amended July l,
/'•J;:,�4
record and file keeping services-_The purpose of this information is to identify high exposure operations and to evaluate proper levels of self-retention and deductibles;
6. conduct risk management audits to review the participation of each Member City in the program; and
7. perform otherfunctions as required by the Board for the purpose of accomplishing the goals of this Agreement.
ARTICLE XVIII
RESPONSIBILITIES OF MEMBER CITIES
The Member Cities have the following responsibilities:
1. 2.
3. 4.
5. 6.
7. 8.
9. 10.
11. pay all financial obligations to the Authority within the time prescribed; appoint an individual to be responsible for coordinating the risk management activities of his/her Member City with the Authority;
conduct its operations in a manner which enhances safety and loss control consistent with_recommendations by_Authority staff;
adopt a risk management program ;Carry ut_the duties_and_responsibilities as 3signed or mandated by the Board_of Directors and/or the Executive_Committee which_may include,butare not limitedto,adherence_toand/or adoption of polices and procedures, supportofinitiativesdeemed necessaryfor the proper functioning pf_the Authority,and timely executionoftasksdeemednecessaryfortheoperation and governance of the_Authority;
establish a risk management awisor+comm+tteatowok th the rusk manager of the Authority;
maintain act+we safety committee;
report to the risk manager during the development stages the addition of new programs or the significant reduction or expansion of existing programs; permit and assist the Authority in conducting on-site safety and loss control inspections and/or safety or risk management audits as required by the Board; submit DE Ds to the Authority concurrent with the submission dates established by the State of California] _Commented [JWS]:This w:ii be included in submit under wring intorby ee Ace6yon. emery%aa, maeonreaoeaa /ae r=oaa.veer plan aocone provide accurate statistical data concerning the Member City to the Authority when requested;
12. cooperate fully with the Authority in determining the cause of losses and in the settlement of losses;
13. cooperate to the fullest extent with the Authority's Litigation Manager on matters of claims and the conduct of defense of claims; and
14. comply with risk management requirements established under the authority of this Agreement.
ARTICLE XIX
Joint Powers Agreemnen Page 1l Amended July l,
'-? '
WITHDRAWAL
Any Member City, at their sole discretion, may voluntarily withdraw from membership in the Authority only at the end of any fiscal year by notifying the Authority in writing six (6) months prior to the end of any fiscal year, or at any other time which is agreed to by the Board, unless otherwise prohibited in the Master Plan Document of any program-_A notice of withdrawal shall be final and irreversible upon its receipt by the Authority unless the Board authorizes it to be rescinded by the Member City.
ARTICLE XX
INVOLUNTARY TERMINATION
A Member City may be removed from this Agreement by a two-thirds (2/3rds) vote of the Board for non-compliance with any provision of the governing documents._Such involuntary termination shall proceed in accordance with the provisions set forth in the Bylaws.
ARTICLE XXI
CONTINUED LIABILITY
Upon any withdrawal or involuntary termination of a Member City, the said Member City shall continue to be responsible for any unpaid insurance premiums, deposit premiums, surcharges, administration costs, and claims and for any debts and assessments in accordance with the provisions of this Agreement, the Bylaws, Resolutions, and the Master Plan Documents of Joint Protection Programs in which the Member City has participated.
ARTICLE XXII
REFUNDS UPON WITHDRAWAL OR INVOLUNTARY TERMINATION
Ac In the event a Member City withdraws from the Authority or its membership is involuntarily terminated, said Member City shall thereafter be entitled to receive its unobligated share of monies held by the Authority, less any and all amounts owed the Authority whether contingent or not, by the said withdrawing or terminated Member City- -The remainder of any funds held by the Authority for the withdrawing or terminating Member City subject to any retention amount as provided below, shall be the unobligated share and shall be refunded to the Member City and shall be accepted in full settlement and satisfaction against any claims the Member City may have against the Authority..The Authority shall require that sufficient funds are retained on deposit with the Authority to completely pay any and all unpaid insurance premiums, deposit premiums, surcharges, administration costs, or claims, including any amounts for unreported claims and maturity of claims against said withdrawing or terminating Member City, and the amount to be retained on deposit shall be determined by the Authority_Any and all rights, entitlements, benefits, and obligations after withdrawal or termination shall be subject to ongoing obligations and responsibilities agreed to by a Member City by agreeing to Joint Powers Agreemenz Page 12 Amended July l,
2025.- 4
participate in any pooled Joint Protection Programs.
ARTICLE XXIII
TERMINATION OF AUTHORITY
The Authority may be terminated at any time if two-thirds (2/3rds) of the respective city councils of the then-Member Cities adopt a resolution requesting termination of the Authority; provided, however, that this Joint Powers Agreement and the Authority shall continue to exist for the purpose of disposing of all claims, concluding any pending litigations, for the liquidation and distribution of assets, and for all other functions necessary to conclude the affairs of the Authority- -.The Board shall take whatever action is necessary or appropriate to cause these ongoing responsibilities to be discharged and to effectively close out the affairs of the Authority.Upon completion of the liquidation and dissolution of the Authority, the Authority shall pay to each city which was a member of the Authority at the time of termination its pro rata share based on a city's contribution to the Authority, as determined by an independent Certified Public Accountant which has audited the financial records of the Authority, of the remaining assets of the Authority and shall pay to each Member City all monies held by the Authority in the reserve funds of that Member City.
ARTICLE XXIV
AUDIT
A, The Authority shall obtain an annual certified audit of its accounts and financial records which shall be made by a Certified Public Accountant and shall conform to generally accepted auditing standards.
Joint Powers Agreemenz Page 13 Amended July l,
2u?4
ARTICLE XXV
ARBITRATION
Any controversy between the parties hereto arising out of this Agreement shall be submitted to arbitration, and such arbitration shall comply with and be governed by the provisions of the California Arbitration Act, Sections 1280 through 1294.2 of the California Code of Civil Procedure.
ARTICLE XXVI
BINDING EFFECT OF BYLAWS, MASTER PLAN DOCUMENTS,
AND MEMORANDA OF COVERAGE
Each party to this Agreement by the execution hereof agrees to be bound by and to comply with all of the terms and conditions of this Agreement, the Bylaws, the Master Plan Documents, Memoranda of Coverage, and any resolution adopted by the Authority, the Board of Directors, or the Executive Committee as they now exist or may hereafter be adopted or amended.
ARTICLE XXVII
ENFORCEMENT
The Authority is hereby granted authority to enforce this Agreement-_In the event action is instituted by the Authority to enforce any term of this Agreement, the Bylaws, or the Master Plan Document of any program against any Member City, the prevailing party shall be entitled to reasonable attorney fees and costs incurred because of said action, in addition to other appropriate relief.
ARTICLE XXVIII
AMENDMENTS
This Agreement may be amended by written resolution approved and signed by two-thirds (2/3rds) of the respective city councils of the Member Cities that are parties to this Agreement-.Upon signature of any amendment by two-thirds (2/3rds) of the Member Cities, any Member City falling or refusing to abide by such amendment may be involuntarily terminated as a party to this Agreement as provided herein.
ARTICLE XXIX
NOTICES
Notices under this Agreement shall be sufficient if delivered to the office of the Clerk or Secretary of the respective jurisdictions.
Joint Powers Agreemen Page l4 Amended July l,
,d
ARTICLE XXX
COUNTERPARTS
This Agreement may be executed in one or more counterparts and shall be as fully effective as though executed in one document.
Dated: _
MEMBER CITY
BY:
Joint Powers Agreemenz Page 15 Amended July l,
,4d
ITEM NO. 5
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Ruben Chavez, Chief of Police
SUBJECT: Council Approve Memorandum of Understanding with Merced County Office of Emergency Services to Receive State Homeland Security Grant Program Funding for FY2024
STRATEGIC PLAN GOALS: 4. Financial and Budget Stability
BACKGROUND/DISCUSSION
The Merced County Office of Emergency Services manages state grant funding for county agencies through the State Homeland Security Grant Program (SHSGP). The Program allows agencies to apply for state funding which are earmarked for security purposes. The State allocates an overall funding amount each year which is discussed and voted on by the Big Five, a group of five industry leaders in the County. The current Big Five Panel is currently made up of Tim Williams of the Health Department, County Fire Chief Chris Tindade, Los Banos Fire Chief Paul Tualla, Sheriff Vern Warnke, and Merced Fire Chief Steve Stanfield.
The projects that are authorized must be related to cyber security, crowded places soft targeting, information sharing, combatting domestic terrorism, community preparedness and resilience, or election security. The City of Gustine has applied for and have been approved for several critical projects which include the funding for mobile computers, portable radios, flashlights, Flock cameras, and the cellular-based dispatch redundant radio system Tango Tango.
Approved funding is predicated upon an agreement with the County to ensure the City (sub-recipient) complies with grant assurances and all applicable federal and state laws, regulations, or policies affecting pertinent regulations or funding, including but not limited to any policy requirements set forth by the U.S. Department of Homeland Security.
FY24 funding was approved in late April, but is currently on hold pending further guidance. An updated 2024 Grant Assurances MOU is now required to continue to receive future funding. Eligibility to receive this grant funded has been updated in accordance of two memos from US Department of Homeland Security, which specifically relate to immigration changes. All six cities in the County have been asked to update their subrecipient MOU, including those who have declared themselves to be sanctuary cities. At this time, the County will continue to manage the program as it is not yet known where the County of Merced stands on the matter of sanctity.
COMMUNITY OUTREACH
The Police Department has brought past purchases to council which were discussed during the council agenda. The importance of this type of grant funding is truly beneficial for smaller agencies such as the Gustine Police Department.
FISCAL IMPACT
Without this type of grant funding, the Gustine Police Department would be required to allocate on the average approximately $50,000 per year towards grant-funded purchases that have been approved over the last five years. The lack of state and federal funding opportunities would no doubt impact the City's general fund.
STRATEGIC PLAN GOALS
This item aligns with Strategic Plan goal # 4 Financial and Budget Stability, Objective 3 Diversify revenue streams.
RECOMMENDATION
Staff recommends City Council approve the Interim City Manager to enter into a memorandum of understanding agreement with the County of Merced Office of Emergency Services as a sub-recipient for the State Homeland Security Grant Program for FY2024.
EXHIBIT(S)
A) Merced County Office of Emergency Services Memorandum of Understanding for the State Homeland Security Grant Program
B) California Office of Emergency Services FY2024 Standard Assurances for Cal OES Federal Grant Programs (Attachment A to MOU)
C) U.S. Department of Homeland Security Memo from Secretary Kristi Noem dated February 19, 2025
D) U.S. Department of Homeland Security Memo from Secretary Kristi Noem dated March 20, 2025
E) Resolution
APPROVED BY: _
Melanie Correa, Interim City Manager
OFFICE OF EMERGENCY SERVICES
State Homeland Security Grant Programs
Funding for Equipment, Planning, Administration, Training and Exercises THIS AGREEMENT is entered into by and between County of Merced ("County") and the City of Gustine ("Sub-Recipient").
County and Sub-Recipient have entered into this Agreement with reference to the following circumstances:
A. The California State Homeland Security Grant Program (SHSGP) is providing funding through federal grants from the Department of Homeland Security to enhance the capabilities of state and local first responders by allowing the purchase of advanced types of equipment, as well as addressing other critical homeland security needs, including administration, planning, training and exercise related costs.
NOW, THEREFORE, based on the foregoing recitals, which the parties agree to be true and correct, it is mutually agreed between both parties:
I. This Agreement applies to the State Homeland Security Grant Program, funded through the County to the Sub-Recipient.
II. Amendments or modifications to the terms of this Agreement must be made in writing, and approved by all parties hereto, in order to maintain compliance with changes pursuant to federal or state laws, regulations, or policies affecting pertinent regulations or funding, including but not limited to any policy requirements set forth by the U.S. Department of Homeland Security.
Ill. The Fiscal Year (FY) 2024 GRANT ASSURANCES for the SHSGR, promulgated by the California Office of Emergency Services, is made part of this Agreement and included as ATTACHMENT A.
Sub-Recipient certifies that:
A. Sub-Recipient will comply with the FY 2024 GRANT ASSURANCES and all applicable federal or state laws, regulations, or policies affecting pertinent regulations or funding, including but not limited to any policy requirements set forth by the U.S. Department of Homeland Security; and
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B. Sub-Recipient's signatory to this agreement will separately sign the FY 2024 GRANT ASSURANCES included as ATTACHMENT A; and
C. Sub-Recipient's signatory has obtained the required written authorization from signatory's applicable governing body, as set forth in the attached FY 2024 GRANT ASSURANCES, that signatory is authorized to sign this Agreement.
IV. TERMINATION:
A. Without Cause: County will have the right to terminate this Agreement without cause by giving thirty (30) days prior written notice of intention to terminate pursuant to this provision, specifying the date of termination. County will pay to the Sub-Recipient the compensation earned for pre-approved work performed and not previously paid for during the period of this Agreement to the date of termination. County will not pay lost anticipated profits or other economic loss. The payment of such compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement, and is conditioned upon receipt from Sub-Recipient of any and all plans, specifications and estimates, and other documents prepared by Sub-Recipient in accordance with this Agreement. No sanctions will be imposed.
B. With Cause: This Agreement may be terminated by either party should the other party:
l. be adjudged as bankrupt, or
2. become insolvent or have a receiver appointed, or
3. make a general assignment for the benefit of creditors, or
4. suffer any judgment which remains unsatisfied for thirty (30) days, and which would substantively impair the ability of the judgment debtor to perform under this Agreement, or
5. materially breach this Agreement.
For any of the occurrences except item (5), termination may be affected upon written notice by the terminating party specifying the date of the termination. Upon a material breach, the Agreement may be terminated following the failure of the defaulting party to remedy the breach to the satisfaction of the non-defaulting party within five (5) days of written notice specifying the breach. If the breach is not remedied within that five (5) day period, the non-defaulting party may terminate the Agreement on further written notice specifying the date of termination. If the nature of the breach is such that it cannot be cured within a five (5) day period, the defaulting party may, submit a written proposal within that period which sets forth a specific means to resolve 2
the default. If the non-defaulting party consents to that proposal in writing, which consent shall not be unreasonably withheld, the defaulting party shall immediately embark on its plan to cure. If the default is not cured within the time agreed, the non-defaulting party may terminate upon written notice specifying the date of termination.
County will pay to the Sub-Recipient the compensation earned for work performed and not previously paid for to the date of termination.
County will not pay lost anticipated profits or other economic loss, nor will the County pay compensation or make reimbursement to cure a breach arising out of or resulting from such termination. If the expense of finishing the Sub-Recipient scope of work exceeds the unpaid balance of the Agreement, the Sub-Recipient must pay the difference to the County. The payment of such compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement, and is conditioned upon receipt from Sub-Recipient of any and all plans, specifications and estimates, and other documents prepared by Sub-Recipient by the date of termination in accordance with this AGREEMENT. Sanctions taken will be possible rejection of future proposals based on specific causes of non-performance.
C. Effects of Termination: Expiration or termination of this Agreement shall not terminate any obligations to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pretermination contract activities. Where Sub-Recipient's services have been terminated by the County, said termination will not affect any rights of the County to recover damages against the Sub-Recipient or to require the forfeiture of equipment acquired or obtained through grant funds as provided in section Ill, paragraph 44, subparagraph (c).
D. Suspension of Performance: Independent of any right to terminate this Agreement, the authorized representative of County for which SubRecipient's services are to be performed, may immediately suspend performance by Sub-Recipient, in whole or in part, in response to health, safety or financial emergency, or a failure or refusal by Sub-Recipient to comply with the provisions of this Agreement, until such time as the cause for suspension is resolved, or a notice of termination becomes effective.
V. TERM: This Agreement shall commence on the date of County signature and continue until 05/31/2027, unless sooner terminated in accordance with the provisions stated in paragraph IV, "TERMINATION". The performance period for the FY 2024 SHSGP is 09/01/2024 to 05/31/2027. 3
VI. INDEMNIFICATION:
A. County shall defend, indemnify and hold Sub-Recipient and its respective officers, board members, employees and agents, harmless from and against any and all liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, reasonable attorneys' fees, or claims for injury or damages are caused by or result from the negligent acts or omissions, or willful misconduct of County, its officers, agents, or employees.
B. Sub-Recipient shall defend, indemnify and hold County, its officers, board members, employees and agents, harmless from and against any and all liability, loss, expense, reasonable attorneys' fees, or claims for injury or damage arising out of the performance of this Agreement but only in proportion to and to the extent such liability, loss, expense, attorneys' fees, or claims for injury or damages are caused by or result from the negligent acts or omissions, or willful misconduct of SubRecipient and its officers, agents, or employees.
VII. INSURANCE: Sub-Recipient certifies it is insured or self-insured for general liability exposures with limits of no less than $1 million per occurrence. SubRecipient certifies it is insured or self-insured for workers' compensation and maintains statutory limits. Sub-Recipient agrees that coverage limits specified within the agreement will not be used to reduce limits of coverage from Sub-Recipient full policy limits. Insurance Policies will not be used to limit liability or to limit the indemnification provisions and requirements of this agreement or act in any way to reduce available coverage and limits from the insurer. Failure to maintain or renew coverage may be a material breach of this AGREEMENT.
VIII. ENTIRE AGREEMENT REPRESENTED: This Agreement represents the entire agreement between Sub-Recipient and County as to its subject matter and no prior oral or written understanding shall be of any force or effect. No part of this Agreement may be modified without the written consent of both parties.
Signature page to follow
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Sub-Recipient
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Sub-Recipient.
Name:
Address: ---------------------------
Title:
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County of Merced
By: _
Joshua Pedrozo
Chairman, Board of Supervisors
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REVIEWED AS TO LEGAL FORM
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Rina M. Gonzales
Chief Deputy County Counsel
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CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICE5
Attachment A
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.
The requirements outlined in these assurances apply to Applicant and any of its subrecipients.
I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.
Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (0MB) and can be found at http://www.whitehouse.gov/omb/.
In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.
State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:
1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
CalOES
0VERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(bl Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.
This Proof of Authority must be maintained on file and readily available upon request.
2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.
3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and§§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.
Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor's Office of Emergency Services (Cal OES) or the federal awarding agency.
4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
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CalOES
0VERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.
Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. s. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101 et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd-2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. PartlOO. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units -i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) be designed and constructed with certain accessible features (See 24 C.F.R. $ 100.201);
CalOES
0VERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code§ l 0295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (kl DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in
6 C.F.R. Part 19;
(I) The California's Fair Employment and Housing Act (FEHA) (California Government Code§§ 12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.
Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding, pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy
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CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.
7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile· sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmental and human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
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0 CalOES
GOVERNOR'S OFFICE
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(I) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.
The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-anddesist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
8. Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit Requirements.
9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.
1 O. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant's employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.
11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.
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FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.
Part 25, Appendix A.
13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and $ 4310.
14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: ( 1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.
15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other nonprofit organizations.
16. Worker's Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code§§ 3700 et seq.
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CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES federal
Non-Disaster Preparedness Grant Programs
17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and Ill of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P .L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
lb) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P .L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 197 4 ( 16 U .S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.
18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.
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CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity's grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. $ 552, and the California Public Records Act, California Government Code $7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.
21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.
22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.
23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.
---
CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.
25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).
However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.
26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.
27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.
Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See 0MB Circular A-129.
28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List I US Department of Transportation, https://www.transportation.gov/policy/ aviationpolicy/certificated-air carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974(49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.
---
Cal OES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.
31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.
32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.
33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.
34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the Applicant's currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the
---
CalOES
O0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.
35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175-175c.
36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from OHS prior to using the OHS seals, logos, crests, or reproductions of flags, or likenesses of OHS agency officials. This includes use of OHS component (e.g. FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.
37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.
38. Applicability of DHS Standard Terms and Conditions to Tribes The OHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, OHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.
39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the "Build America, Buy America" Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:
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CalOES
GOVERNORS OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) All iron and steel used in the project are produced in the United States -- this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States - this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States -- this means that all manufacturing processes for the construction material occurred in the United States.
The "Buy America" preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.
Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.
40. E.O. 14074 -- Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 1407 4 to support safe and effective policing.
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CalOES
0VERNOR'S OFFICE
OF EMERGENCY SERVICES
FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.
Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.
Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.
All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.
All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fyl 5-dhs- standard-terms-and-conditions.
The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.
Applicant: _
Signature of Authorized Agent: _
Printed Name of Authorized Agent: _
Title: Date: _
Seretr
U.S. Department of Homeland Security
Washington, DC 20528
February 19, 2025
MEMORANDUM FOR ALL AGENCIES AND OFFICES
Restricting Gran
--
t Fund- infog r Sanctuary Jurisdictions
Kristi Noem
Secretary -
FROM:
SUBJECT:
Following the horrific attacks on this country on September 11, 2001, the American people trusted their leaders to make sure it would never happen again. Among the circumstances that led to those attacks was the failure to treat immigration as a national security issue. The 9/11 Commission Report, for example, recognized that "the institutions charged with protecting our borders . . did not understand how grave th[e] threat could be." 9/11 Commission Report at xvi.
The Commission also specifically noted that there were, at that time, "9 million people . . in the United States outside the legal immigration system." Id. at 390. A second factor recognized by the Commission was the failure of different law enforcement entities to share infonnation. The Report recognized "pervasive problems of managing and sharing information across a large and unwieldy government." Id. at xvi.
The year after those terrible attacks, President George W. Bush signed into the law the Homeland Security Act of 2002. The Act created the Department of Homeland Security (DHS), and it transferred into that new agency a number of important national security components, including those responsible for immigration enforcement. Congress expressly found that "State and local personnel have capabilities and opportunities to gather information on suspicious activities and terrorist threats not possessed by Federal agencies." 6 U.S.C. $ 481(b)(8). Congress also found that [t]he Federal Government relies on State and local personnel to protect against terrorist attack." Id. $ 481(b)02).
The bottom line is that partnership is an essential element of our national security and public safety mission. And that mission undoubtedly includes immigration enforcement. State and local governments that refuse to cooperate with, refuse to share information with, or even actively obstruct federal immigration enforcement reject these ideals and the history we share in common as Americans. If any government entity chooses to thumb its nose at the Department of Homeland Security's national security and public safety mission, it should not receive a single dollar of the Department's money unless Congress has specifically required it.
For purposes of this memorandum, "sanctuary jurisdictions" include the following:
• Jurisdictions that fail to comply with the information sharing requirements of 8 U.S.C. §§ 1373 and 1644.
www.dhs.gov
Prohibiting Grant Funding for Sanctuary Jurisdictions
Page2
• Jurisdictions that violate other relevant laws, including prohibitions on encouraging or inducing an alien to come to, enter, or reside in the United States in violation of law, 8 U.S.C. § 1324(a)(l)(A)(iv), prohibitions on transporting or moving illegal aliens, id $ 1324(a)1)(A)(i), prohibitions on harboring, concealing, or shielding from detection illegal aliens, id. § 1324(a)(l)(A)(iii), and any applicable conspiracy, aiding or abetting, or attempt liability respecting these statutes.
• Jurisdictions that fail to honor requests for cooperation, such as participation in joint operations, sharing of information, or requests for short term detention of alien pursuant to a valid detainer. A jurisdiction, however, is not a sanctuary jurisdiction merely because it lacks the necessary resources to assist in a particular instance. • Any jurisdiction that fails to provide access to detainees, such as when an immigration officer seeks to interview a person who might be a removable alien. • Any jurisdiction that leaks the existence of an enforcement operation.
All components are to review all federal financial assistance awards to determine if Department funds, directly or indirectly, are going to sanctuary jurisdictions. To the extent consistent with relevant legal authorities and the applicable terms and conditions of each award, each component must cease providing federal funding to sanctuary jurisdictions. Components should also make appropriate criminal referrals to the Department of Justice where illegal conduct is discovered.
For questions regarding applicable legal authorities, components must consult with the General Counsel or his designee. For questions regarding whether a particular jurisdiction is a sanctuary jurisdiction, components must consult with the Director of Immigration and Customs Enforcement and the Commissioner of Customs and Border Protection or their designees.
Within 30 days, each component shall provide a report to the Undersecretary for Management with a summary of actions taken to comply with this memorandum.
U S. Department of Homeland Security
Washington, DC 20472
FEMA
March 20, 2025
DECISION
Kristi Noem
Secretary of the Department of Homeland Security
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-
Duties of the Administrator
Federal Emergency Management Agency
MEMORANDUM FOR:
FROM:
SUBJECT: Approval of FEMA-Administered Grant Disbursements Purpose: To seek approval on the review process and parameters of grant programs administered by the Federal Emergency Management Agency (FEMA) to align with Administration and Secretary priorities on non-governmental organizations, immigration, and sanctuary jurisdictions.
Background: On Jan. 28, 2025, the Secretary of the Department of Homeland Security (DHS) issued a memo to components and agency heads entitled "Direction on Grants to Nongovernmental Organizations, " which required the development and implementation of a process to review payments and obligations for grants that "(I) go to non-profit organizations or for which non-profit organizations are eligible and (2) touch in any way on immigration." In accordance with this instruction, FEMA is recommending the implementation of additional processes to review certain grants prior to releasing funds, as outlined in this memo.
The Secretary also issued a memo on Feb. 19, 2025, "Restricting Grant Funding for Sanctuary Jurisdictions," instructing all components to "review all federal financial assistance awards to determine if Department funds, directly or indirectly, are going to sanctuary jurisdictions." In compliance with this memo, FEMA is providing recommendations for which grant programs sanctuary jurisdiction conditions should apply.
Appendix A provides a programmatic overview of all FEMA programs.
Action: FEMA Recommendations for Approval
1. The grant programs for which sanctuary jurisdiction conditions or restrictions should be applied;
2. The methodology FEMA will use to assess disaster and non-disaster grant programs in accordance with the Secretary's direction on non-governmental organizations (NGOs) and immigration; and
3. FEMA's recommended determinations for each grant program. 1
Action Item 1: FEMAProposed Sanctuary Jurisdiction Programs and Applicability FEMA recommends applying conditions or restrictions on FEMA administered non-disaster preparedness grant programs that go to a sanctuary jurisdiction as designated by U.S.
Immigration and Customs Enforcement (ICE) and:
a. where the purpose of the grant has a nexus to immigration activities, law enforcement, or national security; or,
b. where statute does not limit how FEMA implements the program.
Based on the criteria above, FEMA recommends the conditions or restrictions be placed on all open and future awards for the following 12 programs 1:
1. Case Management Pilot Program (CMPP);
2. Emergency Management Performance Grant (EMPG);
3. Homeland Security Grant Program- Operation Stonegarden (OPSG);
4. Homeland Security Grant Program - State Homeland Security Program (SHSP);
5. Homeland Security Grant Program - Urban Area Security Initiative;
6. Homeland Security National Training Program - Continuing Training Grants - Competitive (HSNTP-CTG);
7. Port Security Grant Program (PSGP);
8. Presidential Residence Protection Assistance Grant Program (PRP A);
9. Regional Catastrophic Preparedness Grant Program (RCPGP); I 0. Shelter and Services Program (SSP);
11. Targeted Violence and Terrorism Prevention Grant Program (TVTP); and
12. Transit Security Grant Program (TSGP); and
As noted above, application of conditions or restrictions will vary based on the structure or authority of each respective program.
2 FEMA will assess each grant and submit proposed
program implementation recommendations to the General Counsel for a legal determination as appropriate. These program implementation recommendations will include how the conditions or restrictions apply to prime awards, sub-awards, and existing awards and payments.
FEMA recommends conditions or restrictions on sanctuary jurisdictions not apply to disaster grants, non-disaster mitigation grants, and grants to fire departments and organizations that comprise the National Urban Search and Rescue Response System.
To implement guidance from the Secretary's memo, "Restricting Grant Funding for Sanctuary Jurisdictions," FEMA has categorized disaster and non-disaster programs into two risk profiles using the above criteria. FEMA recommends approval of the proposed methodology:
I While the Tribal Homeland Security Grant Program meets the criteria outlined above, FEMA did not include it for sanctuary jurisdiction conditions or restrictions due to Tribal sovereignty. 2 See Appendix A for additional information on program eligibility.
Image A: Proposed Sanctuary Jurisdictions Risk Methodology ; sanctuary Jurisdiction Does Not Apply 7 Sanctuary Jurisdiction Applies --5:....-.- --- - � - - - -
• Grant programs that:
• Do not go to sanctuary jurisdiction; or
• Are disaster or non-disaster mitigation
grants; or
• Are non-disaster grants with no nexus to
immigration activities. law enforcement, or
national security; or
• Are limited by statute.
• These programs/projects should move forward
without additional review.
• Grant programs that:
• Goto a designated sanctuary jurisdiction;
or
• Are non-disaster grants; and
• Have a nexus to immigration activities, law
enforcement, or national security; or
• Are not limited by statute.
• These programs/projects require additional
review by DHS review.
Clears through existing program
controls and review processes
Project identified as meeting S1
criteria. requires DHS review
Needs discussion/date ----------
Approve/date i '
-z-as
Disapprove/dat
.. - Modify/date y
Action_Item 2:FEMA_Proposed NGO/Immigration Grant_Risk_Assessment_Methodology To implement guidance from the Secretary's memo, "Direction on Grants to Non-governmental Organizations, " FEMA has categorized all disaster and non-disaster grant programs into three risk profiles. In considering the risk level, FEMA will evaluate whether the intent and primary purpose of the grant relates to the nexus of immigration. The intent is to ensure that FEMA's grant programs do not encourage or induce illegal immigration or illegal harboring of illegal aliens or any other unlawful activity. This information will lead to the determination of their risk profile as outlined in Image B. FEMA recommends approval of the proposed methodology:
Image B: Proposed NGO/Immigration Risk Assessment Methodology Low Risk High Risk
• Low likelihood that grant
disbursements (1) go to NGOs, and
(2) touch in any way on
immigration.
• These programs/projects should
move forward without additional
review.
• Further analysls required to
determine likelihood. Indeterminate
risk that grant disbursements (1)
go to NGOs, and (2) touch in any
way on immigration.
• These programs/projects are
pending review by FEMA to assess
low or high risk, with concurrence
from DHS,
• High likelihood that grant
disbursements (1) go to NGOs. and
(2) touch in any way on
immigration.
These programs/projects require
additional review by DHS.
C:ears through ensuing
program controls and
revie processes
Project dcr'ired as
meet@ S1 ctera
reques DHS retevw
A prove' �p
--
• Disapprove/date _
_LE-zzs-zs =
Modify/date Needs discussion/date
-------
Action Item 3: Approval of FEMA's Recommended Determinations In accordance with the above methodologies for non-disaster and disaster grants, FEMA recommends approval of the determinations by grant program as outlined in the table below. The recommended determinations are:
• Green: Cleared by FEMA to undergo the existing program controls and review processes. Programs have been identified to have a low likelihood of grant disbursements to NGOs and low likelihood of a nexus to immigration, and the sanctuary jurisdiction restriction do not apply. Grants with a "green" assessment are approved to move forward with payment consistent with FEMA's existing processes without additional review by DHS.
• Yellow: Pending review by FEMA to conduct additional analysis on the projects and awards to determine likelihood of grant disbursements to NGOs with an immigration nexus. Sanctuary jurisdiction restrictions do not apply. As FEMA completes the analysis, FEMA will submit decision memos to DHS to recommend a grant program be moved to green or red status. FEMA will also submit yellow payments weekly for DHS consideration and approval if payment can move forward. • Red: For DHS review and approval of payment requests or evaluation for termination of grant program. Programs have been identified to have a high likelihood of grant disbursements to NGOs and immigration nexus, and/or meets the sanctuary jurisdiction restrictions. FEMA will conduct an assessment and provide recommendations to DHS on whether payments should be denied or approved. In the recommendation, FEMA will review the sanctuary jurisdictions identified by U.S. Immigration and Customs Enforcement (ICE) and specifically notate the jurisdictional restrictions. The recommendation will consider, among other things, the purpose and intent of the grant, the benefits to the DHS mission and risks, and the context of which organization is receiving the award. For example, is the individual grant award going to a county government who is not on the ICE sanctuary jurisdiction list, but the state is on the list.
FEMA will also provide recommendations on if programs and/or individual grant awards should be tenninated base
}
d on the Secretary's guidance.
Approve
.
/
-
_
-=s-a
.Di
s
sapprove/date _
Modify/date _ Needs discussion/date
----------
RESOLUTION 2025-XXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE
INTERIM CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING WITH THE
COUNTY OFFICE OF EMERGENCY SERVICES FOR STATE HOMELAND SECURITY GRANT PROGRAM FY2024
WHEREAS, The Merced County Office of Emergency Services receives and facilitates all grant funding for the State Homeland Security Grant Program; and WHEREAS, the City of Gustine participates in the grant program receiving funds though the process, and
WHEREAS, to receive funds for the Fiscal Year 2024, the City of Gustine must enter into a Memorandum of Understanding with the County, and WHEREAS, the City of Gustine desires to continue in receiving funds in FY2024 and beyond,and
WHEREAS, the funding from FY2024 involves Countywide projects to include radio infrastructure maintenance, emergency notifications system, amongst others, and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Gustine that it does hereby authorize the City to enter a Memorandum of Understanding to agree to the terms of the agreement.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 4day of November, 2025, the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
ITEM NO. 6
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Melanie Correa, Interim City Manager
SUBJECT: Award of Contract for FY26 Tree Trimming to Grover Landscape Services, Inc.
STRATEGIC PLAN GOAL: 5. Robust Infrastructure
BACKGROUND/DISCUSSION
The City of Gustine maintains a network of public trees throughout parks, medians, and rights-of-way. Over the past year, staff received multiple service requests regarding aging, deteriorating, and potentially hazardous trees. These concerns were validated through field inspections, which identified limbs with structural decay, obstructed sightlines, and proximity risks to utilities and pedestrian areas.
To address these safety and maintenance concerns, staff solicited proposals for the annual tree trimming program. The scope includes pruning, removal of deadwood and debris, stump grinding and clearance trimming. This is for approximately ten (l 0) tree trimmings and fifteen (15) tree removals.
Staff sought competitive quotes from three (3) vendors:
l. Grover Landscape Services, Inc.: $32,840.00
2. Ronny's Inc.: $43,920.00
3. JF Landscaping: $48,500.00
Based on the bid amount, staff is recommending that Grover Landscape Service be awarded the contract.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA) and the City of Gustine Environmental Quality Guidelines, an Initial Study was prepared to identify and assess potential environmental impacts as a result of this project. Through the Initial Study, staff determined that the project would not result in any significant adverse effects and the project can be categorically exempt pursuant to Section 15301 (h), Existing Facility. The project involves tree maintenance and removal within existing facilities with no expansion of use.
FISCAL IMPACT
The City budgeted $35,000 in the General Fund (Fund 001) in FY26 for this work. Based on the bids received there is sufficient funds to cover the entire project.
STRATEGIC PLAN GOALS
Tree maintenance falls under Strategic Plan Goal No. 5 Objective No. l which implements proactive maintenance program for all city's physical infrastructure.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution accepting the low bid from Grover Landscape Services, Inc. in the amount of $32,840.00 for the various tree maintenance services as listed in the attached bid, and authorizing the Interim City Manager to execute the agreement and any associated change orders up to ten percent (l 0%) of the contract on behalf of the City of Gustine.
EXHIBIT(S)
A) Resolution accepting bid and authorizing Interim City Manager to sign contract with Grover Landscape Services, Inc
B) Submittal by lowest bidder Grover Landscape Services, Inc.
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE ACCEPTING THE BID AND
AUTHORIZING INTERIM CITY MANAGER TO ENTER INTO A CONTRACT FOR TREE SERVICES WITH GROVER LANDSCAPE SERVICES, INC.
WHEREAS, the City of Gustine recognized the need for routine maintenance for street trees at various locations; and
WHEREAS, staff solicited quotes from three vendors; and WHEREAS, a total of two (3) quotes were received; and
WHEREAS, the bid results were as listed below; and
CONTRACTOR
Grover Landscape Services, Inc.
Ronny's Inc.
JF Landscaping
$
$
$
TOTAL BID
32,840.00
43,920.00
48,500.00
WHEREAS, the bids have been reviewed and Grover Landscape Services, Inc. submitted the lowest responsive and responsible bid.
WHEREAS, there is sufficient fund balance already appropriated in the General Fund (001) for Fiscal Year 2025-2026 to accommodate this project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Gustine does hereby award a contract to Grover Landscape Services, Inc. in the amount of $32,840.00 and authorize the Interim City Manager to execute an agreement and any associated change order, up to 10% of the project cost ($3,284.00), on behalf of the City of Gustine.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed at a regular meeting held on the 4th day of November 2025 and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
"Leaders in landscape and tree service."
Since 1970
i 'l t
PRUNE·REMOVE·PROTECT
WE KNOW TREES
NAME: CITY OF GUSTINE
ADDRESS: P.O. BOX 16
CITY, ST ZIP: GUSTINE, CA 95322
PHONE: 408-316-2844
SITE NAME: SITE CONTACT:
Tree Service Proposal
DATE: 10/10/2025
JOB LOCATION: P.O. BOX 16 GUSTINE, CA 95322
RESIDENTIAL
AND
COMMERCIAL
E
TRIMMING - REMOVAL
CABLING - BRACNG
ARBORST EVALLA TONS
TREE MOVING
ROOT FEEDING - PRLJNING
CROWN REDUCTION &
RESTORATION
EMAIL: [email protected]
GROVER TREE SERVICE, a division of Grover Landscape Services, Inc., has been in business in the Central Valley for over 50 years. We are fully insured for public liability, property damage, and Worker's Compensation Insurance. We hold California State License #333345 C-27 and Specialty License C-61/D-49, as required by State Law, for any tree work over $300.00.
GROVER TREE SERVICE has 5 arborists on staff, certified with the International Society of Arboriculture. Recommendations will be made by Certified Arborists for the health of the trees and to promote safety. If safety recommendations made by Certified Arborists are not followed, we cannot be held liable for damage.
EMERGENCY SERVICE AVAILABLE
6224 Stoddard Road, Modesto, CA 95356
(PH) 209-545-4401 (FAX) 209-545-3315
www.groverlandscapeservices.com Payments will be due net 30 days after invoice date, 1.5% interest charged monthly on ---------------- unpaid invoices.
GROVER TREE SERVICE proposes to do the following work for the sums specified.
1. TREE TRIMMING & REMOVAL
555 First Ave
• Remove 2 Modesto Ash.
191 Fifth St
• Remove 2 Pistache on side street
331 West Ave
• Remove 1 tree
405 Seventh St
• Remove 1 Ash
• Trim 2 Ash
584 Seventh St
• Trim 2 Zelkova back from roof (insurance)
651 Fifth Ave
• Cut 2 Zelkova down to stump
555 Wallis
• Remove 3 Modesto ash
597 Wallis
• Remove 1 Modesto ash
605 Wallis
• Remove 1 Modesto ash
615 Wallis
• Remove 1 Modesto ash
665 Wallis
• Remove 1 Modesto ash
1171 Wallis
• Remove 2 Mulberry
$26,760.00
361 Second St
• Trim back Mulberry hard
North side of Fifth Ave between Fifth St& Hwy 33
• Trim 1 Zelkova
• Remove 1 Elm
648 Laurel
• Remove 1 Ash
Leave all the stumps, treat the stumps that may resprout.
Clean up all wood, brush & debris.
2. STUMP REMOVAL: $6,080.00
• Grind out the 19 stumps
Backfill stump voids with tailings and remove excess tailings.
Subtotal: $32,840.00
Tax: $0.00
Note: This proposal may be withdrawn by us if not accepted within 30 days. /411--ii Total: $32,840.00
Authorized Signature {P�
NOTE: We will not be held responsible for damage to private underground objects (such as pipes or wires) during performance of our work, due to uncertainty of their location. Sprinkler pipes or wires can be repaired using time and material rates as an additional charge, upon request. We will contact Underground Service Alert (USA) to locate public utilities, and will use appropriate caution to prevent damage to marked public utilities.
All material is guaranteed to be as specified above. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays are beyond our control.
Acceptance of Proposal • The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above.
Signature
Accepted Date:
ITEM NO. 7
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Mario B. Gouveia, PE, City Engineer
SUBJECT: Resolution Accepting Bid and Awarding Construction Contract to Graham Contractors, Inc. in the amount of $210,100.00 for the Construction of the FY26 - Citywide Crack Sealing Program and Authorizing the Interim City Manager to Execute the Agreement STRATEGIC PLAN GOALS: 5. Robust Infrastructure
BACKGROUND
The City has identified various streets throughout the City of Gustine for crack sealing as part of its approach to extend the lifespan of the pavement and to help avoid more costly future reconstruction. Crack sealing is a routine and important process that preserves the street conditions and helps to prevent debris, rain, and moisture from entering into the cracks and sub-base. The goal is to extend the life of the pavement and reduce maintenance costs by addressing early signs of deterioration.
The major work consists of crack filling various streets throughout the City of Gustine, totaling approximately 41,250 linear feet with varying street widths and restoring any striping or markings disturbed by the crack filling.
ANALYSIS/DISCUSSION
Following a public bidding process, the project was advertised in the Gustine Standard on October 1, 2025. October 8, 2025, and October 15, 2025. The City received a total of three (3) bids that were opened and read aloud at 2:00 p.m. on October 23, 2025, this being the advertised bid opening date and time. The City Engineer reviewed the bids and the lowest responsive and responsible bid was submitted by Graham Contractors, Inc. in the amount of two hundred ten thousand one hundred dollars and zero cents ($210,100.00). The bid results were as listed:
CONTRACTOR
Graham Contractors, Inc.
Global Road Sealing, Inc.
Cal Coating Asphalt, Inc.
Engineers Estimate
COMMUNITY OUTREACH
None associated with this item.
TOTAL BID
$ 210,100.00
$ 262,500.00
$ 271,900.00
$ 378,000.00
FISCAL IMPACT
The City has allocated $560,000.00 for the project and will be expended using various City funds in the FY26 Budget, as listed on the capital improvement projects list. Funding is allocated in Funds 203 (SB l Fund), 201 (Measure V), 21 (RSTP), and Funds 11 and 12 (Gas Tax). Budgeted monies left unspent will be reallocated toward other applicable projects.
STRATEGIC PLAN GOALS
This item correlates to Strategic Plan Goal #5- Robust Infrastructure, as the purpose of the repairs to the City Streets is to maintain and improve the integrity and longevity of the pavement to ensure reliable infrastructure.
RECOMMENDATION
Staff recommends the City Council adopt a resolution accepting bid and awarding a construction contract to Graham Contractors, Inc. in the amount of $210,000.00 for the construction of the FY26 - Citywide Crack Sealing Program and authorizing the Interim City Manager to execute the Agreement.
EXHIBIT(S)
A) Resolution
B) Abstract of Bids
APPROVED BY: --------------- Me I an i e Correa, Interim City Manager
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE ACCEPTING BID AND AWARDING A CONSTRUCTION CONTRACT TO GRAHAM CONTRACTORS, INC. IN THE AMOUNT OF $210,100.00 FOR THE CONSTRUCTION OF THE FY26 - CITYWIDE CRACK
SEALING PROGRAM AND AUTHORIZING THE INTERIM CITY MANAGER TO EXECUTE THE
AGREEMENT
WHEREAS, the City of Gustine identified various streets throughout the City for cracks sealing as part of its approach to extend the lifespan of the pavement; and WHEREAS, the Invitation to bid for the construction of the FY26 - Citywide Crack Sealing Program was advertised in the Gustine Press Standard on October 1, 2025, October 8, 2025, and October 15, 2025; and
WHEREAS, the major works consists of crack filling various streets throughout the City of Gustine, totaling approximately 41,250 linear feet with varying street widths and restoring any striping or markings disturbed by the crack filling; and WHEREAS, a total of three (3) bids were received and read aloud at 2:00 p.m. on October 23, 2025 at the City of Gustine City Hall, this being the advertised bid opening date and time; and
WHEREAS, the bid results were as listed below; and
CONTRACTOR
Graham Contractors, Inc.
Global Road Sealing, Inc.
Cal Coating Asphalt, Inc.
$
$
$
TOTAL BID
210,100.00
262,500.00
271,900.00
WHEREAS, the Engineer's Estimate was $378,000.00; and
WHEREAS, the bids have been reviewed by the City Engineer and Graham Contractors, Inc. submitted the lowest responsive and responsible bid; and WHEREAS, The City Council of the City of Gustine accepts the bid from Graham Contractors, Inc. and now desires to enter into an agreement to construct the project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Gustine:
Section 1. The above recitals are true and correct and incorporated by reference.
Section 2. The City Council does hereby accept the bid of Graham Contractors, Inc., as noted above, and finds that Graham Contractors, Inc., is the lowest responsive and responsible bidder.
Section 3. The City Council further awards the construction contract to Graham Contractors, Inc., in the total bid amount of two hundred ten thousand one hundred dollars and zero cents ($210,100.00) and authorizes the Interim City Manager to execute an agreement with Graham Contractors, Inc. for the construction of the FY26 - Citywide Crack Sealing Program project.
Section 4. This Resolution will become effective upon adoption.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 4th day of November, 2025, and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
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ITEM NO. 8
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Melanie Correa, Interim City Manager
SUBJECT: Amendment to Contract with Mid Valley IT to Install Fiber Optics Infrastructure at Thirteen (13) City Facilities for a Total Cost of $48,669.71
STRATEGIC PLAN GOAL: 5. Robust Infrastructure
BACKGROUND
The City of Gustine recently partnered with Unwired Broadband to bring high-speed fiber optic connectivity to key municipal facilities. To fully leverage this infrastructure, the City must install compatible fiber optic switches, enclosures, and terminations at each site. These upgrades are essential to ensure reliable, high-speed internal communications, support cloud-based services, and improve operational efficiency across departments. For well sites and lift stations, this will serve as the backbone for future SCADA interconnect system.
DISCUSSION
Mid Valley IT (MVIT) provided a comprehensive quote (MVQQ9471) for the phased installation of fiber enclosures, terminations, and network cabinet upgrades at thirteen (13) City locations, including City Hall, Public Works, Police Department, Library/Cooling Center, Goman Center, City Pool, multiple well sites, and lift stations. The scope includes:
• Installation of Leviton fiber enclosures and adapter panels • Termination of single-mode LC fiber strands
• Network cabinet upgrades and power strip installations • Weatherproof enclosures with heating and cooling for outdoor sites • Certification of fiber terminations using Fluke OTDR testing MVIT has demonstrated experience with municipal IT infrastructure and is familiar with the City's network environment. Their proposal meets the City's technical requirements and timeline.
ENVIRONMENTAL IMPACT
Pursuant to the California Environmental Quality Act (CEQA) and the City of Gustine Environmental Quality Guidelines, an Initial Study was prepared to identify and assess potential environmental impacts as a result of this project. Through the Initial Study, staff determined that the project would not result in any significant adverse effects and the project can be categorically exempt pursuant to Section 15301 (b). Existing Facility. The
project involves adding electrical/ethernet conveyances within the existing facilities.
FISCAL IMPACT
The City budgeted $80,000.00 in the General Capital Improvement Fund (Fund 007) in FY26 for this City Hall Back Up Generator Project. To-date, we have spent $6,512.00 for back up battery for the Server. This allows the server to run on back up power for a full 24-hour period uninterrupted. For this reason, staff recommends that Council repurpose a portion of the remaining fund for this fiber optic project.
STRATEGIC PLAN GOALS
This project falls under Strategic Plan Goal No. 5 which will ensure reliable IT infrastructures for today's demand while allowing for expansion for future demand and service.
RECOMMENDATION
Staff recommends that the City Council adopt a resolution accepting proposal from Mid Valley IT in the amount of $48,669.71 for the installation of various fiber optic infrastructure as listed in the attached bid, and authorizing the Interim City Manager to execute the contract amendment on behalf of the City of Gustine.
EXHIBIT(S)
A) Resolution accepting bid and authorizing Interim City Manager to sign contract with Mid Valley IT
B) Proposal from MVIT
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE ACCEPTING THE PROPOSAL
AND AUTHORIZING INTERIM CITY MANAGER TO EXECUTE A CONTRACT AMENDMENT WITH
MID VALLEY IT FOR THE INSTALLATION OF FIBER OPTIC INFRASTRUCTURE WHEREAS, the City of Gustine has partnered with Unwired Broadband to provide high-speed fiber optic internet service to key municipal facilities; and WHEREAS, to fully utilize the benefits of this fiber optic infrastructure, the City must install compatible fiber optic switches, enclosures, and terminations at thirteen (13) Cityowned locations; and WHEREAS, Mid Valley IT (MVIT) has submitted a comprehensive proposal in the amount of $48,669.71 for the purchase and installation of fiber optic equipment and related services at the identified sites; and
WHEREAS, the proposed work includes installation of fiber enclosures, terminations, network cabinets, weatherproof enclosures, and certification of fiber connections, all of which are necessary to support the City's operational and communication needs; and WHEREAS, there is sufficient fund balance already appropriated in the General Capital Improvement Fund (007) for Fiscal Year 2025-2026 to accommodate this project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Gustine does hereby accept the proposal from Mid Valley IT in the amount of $48,669.71 for the installation of various fiber optic infrastructure as listed in the attached proposal, and authorizing the Interim City Manager to execute the contract amendment on behalf of the City of Gustine.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed at a regular meeting held on the 4th day of November 2025 and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
767 E. Yosemite #A
Merced, CA 95348
P:800-931-2043
F: 877-834-1320
W: www.midvalleyit.com
.
I
Number
Date
MVQQ9471
Oct 21, 2025
QUOTE
City of Gustine
352 5th St
Gustine, CA 95322
Phone
Fax
csilveira
City of Gustine
352 5th St
Gustine, CA 95322
Phone
Fax
2 Scope of Work: $20,134.19
-$20,134.19
$20,134.19
Fiber Enclosures and Terminations Phase I
Task 01: At Gustine City Hall;
Provide and install (1) Leviton 6 port fiber enclosure part# 5R2UH-S06 and install into existing network rack.
Terminate 48 strands of fiber and terminate on single mode LC connectors.
Terminated LC connectors will be installed into (2) Leviton 24-port single mode LC fiber adapter panels, each 24-port fiber adapter panel will be installed into Leviton fiber enclosure.
o Fiber adapter panels will be appropriately labeled.
Task 02: At Gustine Public Works;
Remove and relocate existing network equipment.
Provide and install 4'4' 3/4" plywood, using appropriate hardware.
Provide and install (1) Chatsworth Cube-IT 24x24x30 network cabinet Part #12419-724 and mount to plywood, using appropriate hardware.
Re-install existing network equipment into new network rack.
Provide and install 15' power strip.
Provide and install Leviton 1U fiber enclosure part# 5R1 UL-F03 and install into network cabinet.
Provide and install (1) Leviton fiber adapter panel part# 5F100-6QP with (2) LC quickport adapters
Terminate 4 strands of fiber on single mode LC connectors and install into LC quickport fiber adapter.
o Fiber adapter panel will be appropriately labeled.
Task 03: At Gustine Police Department;
Provide and install (1) Leviton 1U fiber enclosure part# 5R1 UL-F03 and install into existing network APC cabinet.
Continued On Next Page ...
I approve this quotation and authorize Mid Valley IT to order these products on my behalf.
On orders of more than $1,000 all hardware and software must be prepaid prior to ordering.
Authorized Slgner: Date: _
1 of4
- - - - - . - -- - ---------------�------ - - - --- - - - - - I « + { Ju?'e ·« ;is:
Provide and install (1) Leviton fiber adapter panel part# 5F100-6QP with (2) LC quickport adapters
Terminate 4 strands of fiber on single mode LC connectors and install into LC quickport fiber adapter.
o Fiber adapter panel will be labeled appropriately.
Task 04: At the Library/Cooling Center;
Provide and install 4'4' 3/4" plywood, using appropriate hardware.
Provide and install (1) Chatsworth Cube-IT 24x24x30 network cabinet Part #12419-724 and mount to plywood, using appropriate hardware.
Provide and install 15' power strip.
Provide and install Leviton 1 U fiber enclosure part# 5R1 UL-F03 and install into network cabinet.
Provide and install (1) Leviton fiber adapter panel part# 5F100-6QP with (2) LC quickport adapters
Terminate 4 strands of fiber on single mode LC connectors and install into LC quickport fiber adapter.
o Fiber adapter panel will be appropriately labeled.
Task 05: At the Goman Center existing network cabinet;
Provide and install Leviton 1 U fiber enclosure part# 5R1UL-F03 and install into network cabinet.
Provide and install (1) Leviton fiber adapter panel part# 5F100-6QP with (2) LC quickport adapters
Terminate 4 strands of fiber on single mode LC connectors and install into LC quickport fiber adapter.
o Fiber adapter panel will be appropriately labeled.
6 Task 06: Completion;
Fiber terminations will be certified using a Fluke OTDR device.
Scope of Wark: $28,535.52
$28,535.52
$28,535.52
Task 01: At the Gustine City Pool (Using existing cabinet); Provide and install (1) Leviton mini SDX enclosure, securing to wall, using appropriate equipment.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SDX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber cable will be coiled and put in a fiber ring.
Task 02: At Well Site #4
Provide and install 44' 3/4" plywood and secure to cinderblock wall, using appropriate equipment.
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing to plywood, using appropriate equipment.
Provide and install 15' power strip.
Provide and install (1) Leviton mini SDX enclosure, securing to the inside of the cabinet.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SDX enclosure.
Continued On Next Page ...
I approve this quotation and authorize Mid Valley IT to order these products on my behalf.
On orders of more than $1,000 all hardware and software must be prepaid prior to ordering.
Authorized Signer: Date: _
2 of 4
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber cable will be coiled and put in a fiber ring.
Task 03: At Well Site #5;
Provide and install Unistrut, securing to wall using appropriate hardware.
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing to plywood, using appropriate equipment.
Provide and install 15' power strip.
Provide and install (1) Leviton mini SOX enclosure, securing to the inside of the cabinet
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SOX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber cable will be coiled and put in a fiber ring.
Task 04: At Well Site #6;
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing to existing wood wall, using appropriate equipment.
Provide and install 15' power strip.
Provide and install (1) Leviton mini SOX enclosure, securing to plywood using appropriate equipment.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SOX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber cable will be coiled and put in a fiber ring.
Task 05: At Well Site #7;
Provide and install 4x4' 3/4" plywood and secure to cinderblock wall, using appropriate equipment.
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing to plywood, using appropriate equipment.
Provide and install 15' power strip.
Provide and install (1) Leviton mini SOX enclosure, securing to the inside of the cabinet.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SOX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber cable will be coiled and put in a fiber ring.
Task 06: At North Avenue Lift Station;
Provide and install Unistrut and secure the cabinet to new metal posts, provided by City of Gustine.
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure I approve this quotation and authorize Mid Valley IT to order these products on my behalf.
On orders of more than $1,000 all hardware and software must be prepaid prior to ordering.
Authorized Signer: Date: _
3 of 4
-- --- - --- - -- - - - ---
t- 'I )ssr?is /ii;'ii,: :K, ;rfe?
with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing using appropriate hardware.
The City of Gustine will be responsible for providing power to the cabinet power system.
Provide and install (1) Leviton mini SDX enclosure, securing to the inside of the cabinet.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SDX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber will be coiled and put in a fiber ring.
Task 07: At Linden Avenue Lift Station;
Provide and install Unistrut and secure the cabinet to new metal posts, provided by City of Gustine.
Provide and install (1) 20x16x11 Inch 120 VAC Weatherproof Enclosure with Heater and 85° Turn-on Cooling Fans NEMA 3R rated enclosure part# NB201611-1HF-1, securing using appropriate hardware.
The City of Gustine will be responsible for providing power to the cabinet power system.
Provide and install (1) Leviton mini SDX enclosure, securing to the inside of the cabinet.
Provide and install (1) Leviton Opt-X QuickPort 6-port adapter plate, installing into SDX enclosure.
Terminate 4 strand single mode fiber on LC single mode connectors.
Install terminated connectors into Leviton QuickPort duplex LC adapters and install into Leviton adapter plate.
o Adapter plate will be labeled appropriately.
Excess fiber will be coiled and put in a fiber ring.
Task OB: Completion;
All new terminations we be tested using Fluke OTDR, fiber analyzer.
Any dirt or debris caused during the installations will be removed.
Please contact me if I can be of further assistance. SubTotal Tax
Shipping
Total
$48,669.71
$0.00
$0.00
$48,669.71
I approve this quotation and authorize Mid Valley IT to order these products on my behalf.
On orders of more than $1,000 all hardware and software must be prepaid prior to ordering.
Authorized Signer_Late' _
4 of 4
ITEM NO. 9
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Mario B. Gouveia, City Engineer
SUBJECT: Resolution of the City Council of the City of Gustine Authorizing the Interim City Manager to Sign an Acceptance Agreement Letter for a Grant Awarded by the San Joaquin River Exchange Contractors Water Authority ("Exchange Contractors") for the Sewer Manhole Rehabilitation Project and Appropriating Funding in FY26 STRATEGIC PLAN GOALS: 5. Robust Infrastructure
BACKGROUND
The City of Gustine submitted a successful grant application to the San Joaquin River Exchange Contractors Water Authority ["Exchange Contractors") for the construction of the Sewer Manhole Rehabilitation Project (Attachment 1) and was awarded a Grant through the Community Infrastructure Program in the amount of Sixty-Seven Thousand Five Hundred Dollars ($67,500).
ANALYSIS/DISCUSSION
Attachment 1 is the Grant Application the City submitted to Exchange Contractors and outlines the scope of the project. The attached Award Letter and Attachment A include the terms and conditions of the grant that the City must adhere to. The terms do not require a match for the grant, but in the Grant Application the City committed a 25% contribution.
COMMUNITY OUTREACH
Not applicable to this item.
FISCAL IMPACT
The total cost of the project, as submitted in the grant application, is $90,000. The City has been awarded a grant that will reimburse 75% of eligible expenses, up to $67,500.
The remaining $22,500 in local match has been budgeted in the FY26 Capital Improvement Program [CIP) under the Sewer Fund (Fund 061 ).
To proceed with the project and ensure full funding is available upfront, staff recommends that Council appropriate an additional $75,000 to cover the total project cost. This appropriation will allow the City to advance the project and subsequently seek reimbursement for the grant-funded portion.
STRATEGIC PLAN GOALS
This item supports Strategic Plan Goal #5 - Robust Infrastructure.
This project will address failing infrastructure and insure public health, safety, and
environmental stewardship.
RECOMMENDATION
Staff recommends that City Council adopt a resolution authorizing the Interim City Manager to sign the required Acceptance Agreement Letter and agree to the terms and conditions of the Community Infrastructure Program Award.
EXHIBIT(S)
A) Resolution authorizing the Interim City Manager to sign an Acceptance Agreement Letter for a Grant awarded by the San Joaquin River Exchange Contractors Water Authority for the Sewer Manhole Rehabilitation Project.
A-1) Acceptance Letter from San Joaquin River Exchange Contractors Water Authority and Appendix A - Terms and Conditions of Community Infrastructure Program Award.
B) Attachment 1-Grant Application for the Sewer Manhole Replacement Proiect.
APPROVED BY: _
Melanie Correa, Interim City Manager
RESOLUTION 2025-XXXX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GUSTINE AUTHORIZING THE INTERIM
CITY MANAGER TO SIGN AN ACCEPTANCE AGREEMENT LETTER FOR A GRANT AWARDED BY THE SAN JOAQUIN RIVER EXCHANGE CONTRACTORS WATER AUTHORITY ("EXCHANGE CONTRACTORS") FOR THE SEWER MANHOLE REHABILITATION PROJECT AND
APPROPRIATING FUNDING ACCORDINGLY
WHEREAS, the City of Gustine submitted a grant application to the San Joaquin River Exchange Contractors Water Authority ("Exchange Contractors"} for the construction of the Sewer Manhole Rehabilitation Project; and WHEREAS, the estimated cost for the Sewer Manhole Rehabilitation Project is $90,000.00; and
WHEREAS, the City of Gustine was awarded a Grant through the Community Infrastructure Program in the amount of $67,500.00; and WHEREAS, the project was identified in the CIP list and the City has the ability to utilize other funds to make up the remainder of the funding needed to complete the project; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Gustine:
Section 1. Adopts this resolution accepting the grant awarded by the San Joaquin River Exchange Contractors Water Authority and authorizing the Interim City manager to sign the Acceptance Agreement Letter and agree to the terms and conditions of the Community Infrastructure Program Award.
Section 2. Approves an appropriation of an additional $75,000 in the Sewer Fund (Fund 061} to fully fund the project in the amount of $90,000, of which $67,500 is anticipated to be reimbursed through the awarded grant. The remaining $22,500 in local match has been previously budgeted in the FY26 Capital Improvement Program.
THE FOREGOING RESOLUTION of the City Council of the City of Gustine was passed by the City Council at a regular meeting held on the 4th day of November, 2025, and the resolution was adopted by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED:
Patrick Nagy, Mayor
City of Gustine
ATTEST:
Desirae Porras, Acting Deputy City Clerk
City of Gustine
Chair
Vice-Chair
Consisting of 240,000 acres on the Westside of the San Joaquin Valley October 7, 2025
R ~TH
Vi@_Email; [email protected]
City of Gustine
Mr. Gary Ingram
Public Works Director
Post Office Box 16
Gustine, CA 95322
MIKE STEARNS
CHRIS CARDELLA
CHRIS WHITE
Executive Director
MINASIAN LAW
Legal Counsel
CENTRAL CALIFORNIA
IRRIGATION DISTRICT
Eric Fontana
President
Jarrett Martin
General Manager
SAN LUIS CANAL
COMPANY
Cannon Michael
President
John Wiersma
General Manager
FIREBAUGH CANAL
WATER DISTRICT
Mike Stearns
President
Jeff Bryant
General Manager
COLUMBIA CANAL
COMPANY
Chris Cardella
President
Mike Gardner
General Manager
P.O. Box 2115
541 H Street
Los Banos, CA 93635
(209) 827-8616
Fax (209) 827-9703
e-mail: [email protected]
Website: www.sjrecwa.net
Dear Gary:
On behalf of the San Joaquin River Exchange Contractors Water Authority ("Exchange Contractors"), I am pleased to inform you that City of Gustine's ("Project Sponsor") Sewer Manhole Rehabilitation Project has been selected for funding through our Community Infrastructure Program. We are excited to support your initiative, which will address failing infrastructure to protect its residents, safeguarding the environment and ensuring reliable public services for the future.
The Community Infrastructure Program was created to benefit communities within our service area by providing financial assistance for projects that support and empower local communities that are consistent with the Exchange Contractors Community Infrastructure Program Policy.
To ensure the integrity of the program funding and policies, the issuance of funds is subject to the terms and conditions set forth in Appendix A hereto, incorporated by this reference. Please review these terms, and sign and return this letter to evidence your agency's acceptance of these terms.
If you have any questions about the next steps or need any further assistance, please feel free to reach out. We are here to support you every step of the way.
Congratulations once again and thank you for your commitment to improving our community!
2.a<-
Chris White
Executive Director
San Joaquin River Exchange Contractors
Water Authority
City of Gustine
Re: Sewer Manhole Rehabilitation Project
October 7, 2025
Page2
Acceptance of Agreement Setting Forth Terms and Conditions of Community Infrastructure Program Funds, as set forth in Appendix A hereto:
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Its: _
APPENDIX A
AGREEMENT SETTING FORTH TERMS AND CONDITIONS OF COMMUNITY
INFRASTRUCTURE PROGRAM A WARD
I. Term. This Agreement shall commence and be effective, as between the San Joaquin River Exchange Contractors Water Authority ("Exchange Contractors") and City of Gustine ("Project Sponsor") upon the date of its acceptance by the Project Sponsor, and shall remain in effect until terminated or completed, as set forth herein.
2. Project.
a. The Project eligible for Community Infrastructure Program funds shall be as described in Attachment 1 hereto ("Project").
3. Fund Award, Matching Funds, Eligibility.
a. Exchange Contractors will disburse up to Sixty-Seven Thousand Five Hundred Dollars ($67,500.00) of Community Infrastructure Program funds in accordance with the terms and conditions set forth herein. To be eligible to receive Community Infrastructure Program funds, the Project Sponsor will implement the Project in accord with the Application submitted to the Exchange Contractors. Eligible Costs are those directly incurred toward substantial completion of the Project.
b. There are no matching funds required of the Project Sponsor. c. The Project Sponsor may seek reimbursement of Eligible Costs incurred after the effective date of this Agreement.
d. If Project costs exceed the amount of the award set forth herein, such additional costs shall be borne solely by the Project Sponsor.
4. Obligations of Exchange Contractors Water Authority and Project Sponsor. a. Commencing with the effective date of this Agreement, and continuing until termination, Project Sponsor shall bear and undertake all administrative, management, performance, and execution responsibilities associated with the Project.
b. Commencing with the effective date of this Agreement, and continuing until termination, Exchange Contractors Water Authority shall undertake the responsibilities relating to the Community Infrastructure Program set forth herein. Exchange Contractors Water Authority shall not be responsible for any undertaking associated with the Project.
5. Reporting Requirements.
a. Quarterly Progress Reports: The Project Sponsor shall provide a quarterly progress report concerning the Project on January l, April 1, July 1, and October 1, reporting project milestones and progress.
b. Project Completion Reports: Upon completion of the Project, Project Sponsor shall provide a Project Completion report to the Exchange Contractors notifying of substantial completion of the Project, as evidenced by either the filing of a Notice of Completion of construction, or the substantial completion of the project and cessation of work for 60 days.
6. Reimbursement Method of Payment.
a. Community Infrastructure Program fund disbursement will occur via reimbursement as follows: ( 1) Project Sponsor shall submit Project Invoices for Eligible Costs to Exchange Contractors by not later than 60 days from the date Project Sponsor received the invoice; (2) Exchange Contractors shall review the invoice, and request any further additional supporting information deemed necessary; (3) upon confirmation of invoicing for Eligible Costs, Exchange Contractors shall disburse reimbursement of Project costs, up to the total fund award.
7. Inspection of Records.
a. Project Sponsor agrees to make available for Exchange Contractors inspection and copy accurate records of all costs, disbursements, and documentation as necessary to comply with the requirements of the Community Infrastructure Program Policy and this Agreement.
8. Indemnification.
a. Project Sponsor shall defend, indemnify, and hold harmless the Exchange Contractors and its respective members (Central California Irrigation District, San Luis Canal Company, Firebaugh Canal Water District, and Columbia Canal Company) from and against any and all liability, actions, claims, costs, and expenses, including attorney fees, arising out of or relating to the Project, except to the extent caused by the sole negligence or willful misconduct of the Exchange Contractors.
9. Miscellaneous.
a. Modification. This agreement may only be modified, amended, or superseded by mutual written agreement of the Parties.
b. Dispute Resolution. The Parties to this Agreement shall promptly meet to address any dispute that may arise and make a good faith effort to negotiate a resolution prior to initiating litigation.
c. Entire Agreement. These Terms and Conditions, together with the attachments hereto, constitute the complete and exclusive Agreement between the Parties and supersedes all previous communications, agreements, or understandings relating to the subject matter of this Agreement.
d. Termination. The Project Sponsor may terminate its participation in this Agreement by providing written notice to the Exchange Contractors.
10. Authorized Signature.
a. Each Party represents the individual accepting these Terms and Conditions on its behalf is duly authorized to execute this Agreement and will legally bind that Party to the terms of this Agreement.
Attachment 1
ORGANIZATION NAME
City of Gustine
REQUESTING ORGANIZATION POINT OE CONTACT (NAME, AFFILIATION, EMAIL, CONTACT
NUMBER)
Gary Ingram, Public Works Director
Email: gingiam@_tyofgstine_com
Phone: 209-854-6183
REQUESTING ORGANIZATION MAILING ADDRESS
P.O. Box 16 Gustine, Ca 95322
DESCRIBE THE PROJECT
The City of Gustine seeks funding assistance for the replacement of five severely degraded sewer manholes within its wastewater collection system. The identified manholes are brick-lined structures that have deteriorated beyond repair due to decades of wear, groundwater infiltration, and hydrogen sulfide gas exposure. These manholes are no longer structurally sound and have become increasingly prone to infiltration and inflow (1/1), contributing to excess flows within the City's wastewater system.
The proposed project will involve the complete removal of the failing brick-lined manholes and their replacement with modern, corrosion-resistant precast concrete manholes. These replacements will be constructed to current design standards, ensuring structural integrity, watertight connections, and long-term serviceability.
The replacement of these manholes will have a direct positive impact on the community by improving the reliability of essential wastewater services. Residents and businesses will benefit from reduced risk of sewer backups and system failures. The project also supports environmental protection by minimizing the chance of untreated wastewater reaching surface waters through overflows.
This investment aligns with the City's strategic goal of maintaining robust infrastructure and ensuring public health, safety, and environmental stewardship for current and future generations.
ESTIMATED PROJECT COSTS
$90,000
AMOUNT REQUESTED FROM THE EXCHANGE CONTRACTORS COMMUNITY INFRASTRUCTURE FUND The total estimated cost of the Sewer Manhole Replacement Project is $90,000. City of Gustine contribution (25%): $22,500. Grant request (75%): $67,500
IS THE PROJECT SCHEDULED TO BEGIN WITHIN THE NEXT TWELVE MONTHS AND IS THERE AN
ANTICIPATED START DATE
There is not a start date at this moment.
ARE THERE ANY KNOWN OR ANTICIPATED COMMUNITY CONCERNS ASSOCIATED WITH THIS PROJECT OR PROGRAM (E.G., CONFLICT WITH LAND USE, NEIGHBORHOOD CONCERNS,ETC] THAT
COULD PREVENT IT FROM MOVING FORWARD
None
LIST ANY STAKEHOLDERS
The community is in support as the improvements as they allow the City to carry out its responsibilities to maintain an adequate and functioning system. The City Council supports the project and is dedicating limited funding which illustrates that support.
IMPACT ON LOCAL COMMUNITY AND OTHER COMMENTS/MISCELLANEOUS INFORMATION This project will go a long way to helping Gustine preserve the facilities paid for by taxpayer dollars, which is a very heavy burden for small cities like ours. This project represents a vital investment in the future of Gustine. By addressing failing infrastructure now, the City is protecting its residents, safeguarding the environment, and ensuring that essential public services remain reliable for generations to come.
ITEM NO. 10
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Jami Westervelt, Economic & Community Development Director SUBJECT: Consideration of Sale or Lease of City-Owned Parcel 020-044-017 STRATEGIC PLAN GOALS: 4. Financial and Budget Stability
BACKGROUND
The owners of Depot Garage, on the corner of Highway 33 and Fourth Avenue in Gustine, have expressed interest in a portion of City-owned parcel 020-044-017. The parcel also contains the Gustine Museum along the Highway 33 frontage on its eastern portion. Depot uses the back, western portion of the property adjacent to the alley, in its everyday business ( Exhibit A). Depot accesses the space through a rear door, using the area as an extension of their workspace.
Since the parcel contains both Gustine Museum and the space of interest to Depot Garage, it would need to be split in two prior to proceeding with any of the required steps to sell. It appears the portion of interest to Depot is just above the minimum 2,500 square foot lot size requirement that would be mandated to split this parcel.
The owners of Depot have approached various City Managers in recent years to inquire about sale without any recorded resolution. There is no history of the Council considering a sale there in more than 20 years. Depot owners have recently stated to staff that they would prefer to purchase the property but are open to a 10-year lease.
The City recently went through a process to sell another small property on Highway 33 and Jensen road ("Jensen Property") that can provide insight on City property sales going forward. The current property, once split, would have to go through the Surplus Lands Act for approval. Both are required prior to beginning the full public process for sale that the City went through for the Jensen property.
ANALYSIS/DISCUSSION
The Jensen Property sale provides some additional insight in regard to considerations for other sales but there are notable differences in that property and this one:
Consideration Current: Portion of 020-044-017 Recent Jensen Sale Parcel Size Estimated 2,500 (following split required) 8,432 square feet Highway Frontage No Yes
Other Visibility None Yes- Jensen Road
Access Alleyway City Street
Broker cost Yes-will apply to this sale One-time waiver Potential Net Revenue from the Sale
Given the above characteristics, it is reasonable to suspect that the current parcel has less development and sales potential. The net revenue on the Jensen sale would have
been minimal had the City had to pay the broker in addition to the closing and sales fees. With fewer potential uses, and a size estimated at 70% smaller than the Jensen Property, it would be logical to assume a lower sales price for this property.
The property split adds to costs on the current property. Deposits for the split and potential permits run $14,500 to start those processes with minimum fees not below $6,467.
Cost to Maintain if City retains ownership
The portion of parcel 020-044-017 that Depot has interest in does not carry significant costs of ownership or maintenance considerations. It is paved and with few potential maintenance costs. The County charges the lessee annual possessory interest taxes but these are assessments borne by the lessee only.
Potential Future Use of Property
Given its proximity to Gustine Museum, if the Historical Society wanted to expand the museum or its storage, this would be a logical place to do so. Additionally, the fact that the parcel does not have a view from either the highway or a public street makes it a good candidate for storage use by the City in the future as needed.
COMMUNITY OUTREACH
None. Item for discussion and direction only.
FISCAL IMPACT
Sale of this property is not expected to generate significant net revenue for the City, especially when factoring in staff hours to complete all the steps required prior to sale and as part of the sale. Conversely, lease of the property would provide a dependable income from this property with few maintenance costs and would allow the City to retain the space for potential future use as it sees necessary.
STRATEGIC PLAN GOALS
This item falls under Goal #4 of the City Strategic Plan. Specifically, ensuring expenses do not exceed revenue in this action and in securing an ongoing revenue source.
RECOMMENDATION
Staff recommends the Council discuss options for parcel 020-044-017 and provide direction to staff regarding potential 10-year lease with Depot Garage for a portion of the property as reflected in Exhibit A.
EXHIBIT(S)
A) Diagram of property
B) Planner Draft Lot Split Determination letter
APPROVED BY: --------------- Me I an i e Correa, Interim City Manager
Exhibit A: Diagram of Current Parcel 020-044-017
The entire parcel is shown outlined in yellow below.
The approximate area used by Depot Garage is identified by a red, dotted line. The remainder is the Gustine Museum, utilized by the Historical Society. [
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CITY OF GUSTINE
PO BOX 16 - 352 5" STREET
GUSTINE CA 95322
OFFICE (209) 854 6471 - FAX (209) 854-2126
www.cityofgustine.com
Jami Westervelt, Economic/Community Development Director [email protected]
October 21, 2025
RE: Determination of Lot Split Request
Dear Property Lessee/Tenant:
Your request for a 2-lot subdivision at APN: 020-044-017 has been reviewed by the City Planning Department and determined to be permitted, subject to City standards and specifications. We offer the following comments for informational purposes only:
• The stie is zoned C-1 and will be required to comply with the development standards of the C-1 zone district; a subdivision can not be approved unless EACH resulting lot complies with the development standards.
• The minimum lot size is 2,500 square feet with a minimum lot width of 25 square feet. • While there are no building setback requirements for planning and zoning conformance, the distance between buildings and property lines must comply with required fire separation provisions of the California Building Code.
• Each resulting lot must independently meet the standards of the Municipal Code for both development standards and proposed use.
• More information on the C-1 zone district can be found here:
https://library.municode.com/ca/qustine/codes/zoningsubdivision?nodeld=CO ART2ALLAUSZODIST CH4-24CO2ODI S4-24- 040COZODIGEDEST
If the site were to move forward with a subdivision, the project would be subject to a Tentative Parcel Map (TPM) and Site Plan and Architectural Review (SPAR) or Conditional Use Permit (CUP), depending on the use proposed at the site. A complete application in compliance with the following sections of the Gustine Municipal Code would apply:
• TPM - https://library.municode.com/ca/gustine/codes/zoningsubdivision?nodeld=CO ART6SU CH4-60APADSURE.
Deposit: $5,284; minimum fee: $3,804
• SPAR - https://library.municode.com/ca/gustine/codes/zoning-subdivision? nodeld=CO ART5PLPEPR CH4-52PEREDE S4-52-020ARRE Deposit:
$6,341; minimum fee: $1,522
• CUP - https://library.municode.com/ca/gustine/codes/zoningsubdivision?nodeld=CO ARTSPLPEPR CH4-52PEREDE S4-52-050USPE Deposit: $2,906; minimum fee: $1,141
CITY OF GUSTINE
PO BOX 16 - 352 5" STREET
GUSTINE CA 95322
OFFICE (209) 854 6471 - FAX (209) 854-2126
www.cityofgustine.com
The City of Gustine operates off a cost-recovery fee schedule. This means that the deposit is required to start work and the minimum fee is the minimum that will be charged against that deposit. These prices are based on averages to complete the work, but due to the nature of discretionary projects, additional coordination, review, or public hearing can be involved which may warrant additional deposit funds.
Please note, the project will be required to go to both the Planning Commission for a recommendation and the City Council for determination on approval.
Should you have any questions, please call the department at 209-854-6471.
Respectfully,
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ITEM NO. 11
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Jenny Morrison, Finance Director
SUBJECT: INFORMATIONAL: FY24/25 Budget Closeout Review
STRATEGIC PLAN GOALS: 4. Financial and Budget Stability
BACKGROUND
On June 17, 2024, Council approved the fiscal year 2024-2025 budget for operating and capital budgets. The budget was reviewed and discussed. After updating the budget to incorporate Council direction from the workshop, which included revising the transfers, staff presented a balanced and fiscally sound final budget in alignment with Council direction. At the March 4, 2025 Council meeting, staff brought back a mid-year budget review. At this time, budget adjustments were brought to the Council and were approved.
ANALYSIS/DISCUSSION
Please find attached a condensed revenue and expenditure report for Fiscal Year 2024-2025. Given the revenue and expenses through this fiscal year, staff has seen that overall budget was reached.
The total revenue budget for FY 2024-25 was $1 6,800,511 .03, with actual revenues totaling $12,305,158.31. The total expense budget, including capital expenditures, was $19,773,025.39, while actual expenses amounted to $12,617,962.78. While capital expenditures resulted in a net shortfall of $312,804.47, this was anticipated and offset by strategic use of prior-year fund balances. The operating budget remained within approved limits, standing at $8,806,403.74
Although capital expenditures contributed to a deficit in the current fiscal year, the City utilized fund balances accumulated from prior years to support these projects. While the FY 2024--25 budget reflects a shortfall, the City maintains a healthy fund balance and has strategically drawn from it to complete essential capital improvements.
There are funds that stayed in budget and there are funds that are over in budget. The General Fund, Utility Tax Fund, Gas Tax Funds, Traffic Safety Fund, Regional Street Transportation, Community Center Fund, Swimming Pool, Fire Service Fund, Cannabis Community Contributes, Water Fund, Sewer Fund, Refuse, Airport Fund, Assessment -- Borrelli, Assessment - Southport, Sales of Town Properties, Regional Measure V, Measure V, SB 1 Road/Local Streets, Abandoned Vehicle Fund, and PAL explorers were all within the budget.
There are funds that were over budget as well. The Gas Tax 2105 Fund, Citywide
Lighting & Land Fund, Recreation Fund, CMAQ (Capital used), Fireworks Fund, Storm Drain, and Alt Modes Measure V.
Although certain individual funds exceeded their budget allocations, the overall budget remained balanced and did not result in a deficit. The budget is structured with multiple funds to facilitate detailed tracking throughout the fiscal year. Notably, the funds currently showing a deficit are components of the General Fund, which itself remains within its approved budget. These accounts include the Recreation Fund (019) and Fireworks (047).
COMMUNITY OUTREACH
No Community Outreach is needed for a closeout review.
FISCAL IMPACT
None associated with this item.
STRATEGIC PLAN GOALS
This item aligns with Goal # 4 Financial and Budget Stability, Objective 4 Live within the City's means.
RECOMMENDATION
Staff recommends Council to accept and file FY 24-25 Budget Closeout.
EXHIBIT(S)
A) Staff Budget Closeout of Fiscal 2024-2025 Revenue & Expenditure Report.
APPROVED BY:
Melanie Correa, Interim City Manager
FY 2024-2025 YEAR END CLOSE OUT
Account Type
Current Total Budget FiscalActivity PercentUsed
Fund: 001 - GENERAL FUND
Revenue $3,634,858.75 $3,422,939.63 94.17%
Expense $3,896,419.55 $3,406,060.02 87.42%
Fund: 002 - UTILITY TAX FUND
Revenue $330,000.00 $448,270.15 135.84%
Expense $359,800.00 $338,361.03 94.04%
Fund: 006 • PUBLIC SAFETY FUND
Expense $25,000.00 $24,936.94 99.75%
Fund: 007 - GEN CAPITAL IMPROVEMENT
Expense $3,731.03 $0.00 0.00%
Fund: 009 • COMMUNITY CENTER FUND
Revenue $63,725.00 $55,877.15 87.68%
Expense $59,625.00 $46,186.30 77.46%
Fund: 010-GAS TAX 2105 FUND
Revenue $166,859.00 $49,413.92 29.61%
Expense $364,060.07 $157,026.79 43.13%
Fund: 011 - GAS TAX 2106 FUND - -
Revenue $21,584.00 $22,071.28 102.26%
Expense - $21,584.00 $551.89 2.56%
Fund: 012 - GAS TAX 2107 FUND
Revenue $51,568.00 $50,127.31 97.21%
Expense - � $51,568.00 $551.89 1.07%
Fund: 013 - GAS TAX 2107.5 FUND
Revenue $2,000.00 $0.00 0.00%
Expense $2,000.00 $551.89 27.59%
Fund: 014 - LOCAL TRANSPORTATION FUND
Revenue $40,000.00 $0.00 0.00%
Fund: 016 • SWIM POOL FUND
Revenue $183,932.00 $201,742.29 109.68%
Expense $179,267.00 $175,961.26 98.16%
Fund: 017 - CITY WIDE LIGHTING & LAND
Revenue $207,081.28 $208,925.13 100.89%
Expense $202,292.00 $238,908.14 118.10%
Fund: 018 • TRAFFIC SAFETY FUND
Revenue $3,000.00 $4,686.87 156.23%
Expense $14,572.00 $12,917.33 88.64%
Fund: 019 • RECREATION FUND
Revenue $165,500.00 $37,890.59 22.89%
Expense $241,548.00 $112,326.29 46.50%
Fund: 020 - CMAQ
Revenue $3,565,533.00 $1,129,048.40 31.67%
Expense $3,565,533.00 $2,057,129.68 57.69%
Fund: 021 - REGIONAL STREET TRANSPORTATION PROGRAM
Revenue $85,000.00 $94,624.00 111.32%
Expense $84,753.00 $24,390.91 28.78%
Fund: 029 - GAS TAX 2103 FUND - - -
ft L' Revenue Lr $53,973.00 $62,734.81 116.23%
Expense - $53,973.00 $551.90 1.02%
Fund: 034- FIRE SERVICE FUND
Revenue $18,284.00 $0.00 0.00%
Expense $18,284.00 $13,896.36 76.00%
Fund: 038 - GENERAL RESERVE
Revenue $136,000.00 $136,000.00 100.00%
Fund: 042 - CANNABIS COMMUNITY CONTRIBUTES
Revenue $0.00 $20,000.00 0.00%
Expense $0.00 $19,126.16 0.00%
Fund: 047 - FIREWORKS
Revenue $36,500.00 $25,297.34 69.31%
Expense $36,500.00 $33,821.69 92.66%
Fund: 059 - STORM DRAIN
Revenue $52,323.00 $41,352.04 79.03%
Expense $52,323.00 $46.,993.85 89.81%
Fund: 060 - WATER FUND
Revenue $1,618,500.00 $1,650,644.51 101.99%
Expense $1,949,470.20 $1,537,732.68 78.88%
Fund: 061 - SEWER FUND
Revenue $2,120,000.00 $2,458,099.70 115.95%
Expense $2,339,651.13 $2,334,136.65 99.76%
F
und: 062- REFUSE
Revenue $788,104.00 $860,949.28 109.24%
Expense $795,749.00
$746,346.09 93.79%
Fund: 063 - AIRPORT FUND
Revenue $590,142.00 $98,159.96
16.63%
Expense
$695,319.00 $89,895.67
12.93%
Fund: 064 - SEWER CAPITAL FUND
Expense
$295,213.00 $14,120.40
4.78%
Fund: 074 - ASSESS - BORRELLI
Revenue $17,700.00 $17,514.55
98.95%
Expense $16,750.00 $12,405.69
74.06%
Fund: 075 - ASSESS - SOUTHPORT
Revenue $3,956.00 $3,924.10
99.19%
Expense $3,956.00 $2,200.33 55.62%
Fund: 094 - SALES OF TOWN PROPERTIES
Revenue $0.00 $25,170.50 0.00%
Expense
$0.00
$0.00
0.00%
Fund: 101 - GENERAL GOVERNMENT IMPACT FEES
Revenue $4,000.00 $0.00 0.00%
Expense
$46,000.00 $6,682.00 14.53%
Fund: 102 - POLICE IMPACT FEES
Revenue $2,500.00 $0.00
0.00%
Fund: 103- FIRE IMPACT FEES
Revenue $5,000.00
$0.00
0.00%
Fund: 104 - PARKS IMPACT FEE
Revenue $12,000.00
$0.00 0.00%
Fund: 105 - STORM DRAIN IMPACT FEES
Revenue $5,000.00 $0.00 0.00%
Fund: 106 - WATER IMPACT FEES
Revenue
$10,000.00
$0.00
0.00%
Fund: 107 - SEWER IMPACT FEES
Revenue $25,000.00
$13,466.00 53.86%
Fund: 108 - REGIONAL TRANSPORTATION IMPACT FEES
Expense
$45,916.00 $45,916.00
100.00%
Fund: 200 - REGIONAL MEASURE V
Revenue $431,763.00 $638,006.77
147.77%
Expense
$431,763.00
$296,651.96 68.71%
Fund: 201 - MEASURE V
Revenue $250,000.00 $236,236.90
94.49%
Expense $563,091.00
$157,108.08
27.90%
Fund: 202 - ALT MODES MEASURE V
Revenue $65,000.00 $65,710.00
101.09%
Expense $317,805.00 $249,992.46
78.66%
Fund: 203- SB1 - ROAD REPAIR/LOCAL STREETS 2017 ACT
Revenue $155,550.00 $177,895.92
114.37%
Expense $490,000.00 $85,761.59 17.5
0%
Fund: 220 - ABANDONED VEHICLE FUND
Revenue $5,000.00 $1,789.21
35.78%
Expense $4,500.00 $0.00
0.00%
Fund: 221 -PAL EXPLORERS - PD PROGRAMS
Revenue $7,500.00 $6,590.00 87.87%
Expense $6,000.00 $3,605.37
60.09%
Fund: 222 - OWR 2
Revenue $0.00 $20,000.00
0.00%
Expense
$0.00
$20,310.71 0.00%
Fund: 224 - OWR 4
Revenue $0.00
$0.00 0.00%
Expense $0.00 $44,529.59
0.00%
Fund: 226 - RECYCLING FUND
Revenue
$5,000.00
$20,000.00 400.00%
Expense
$5,000.00 $6,471.70
129.43%
Fund: 301- SWRCB GRANT WASTEWATER PROJ C-06-8179-110
Revenue $460,475.00 $0.00
0.00%
Expense
$460,475.00
$0.00 0.00%
Fund: 401- TOBACCO GRANT
Revenue $100,600.00 $0.00
0.00%
Fund: 403 - AMERICAN RESCUE PLAN ACT FUND
(ARPA)
Expense $764,898.41
$253,547.81
33.15%
Fund: 501- PIONEER PARK REHABILITATION GRANT
Revenue
$1,300,000.00
$0.00 0.00%
Expense $1,308,636.00 $297.68 0.02%
ITEM NO. 12
COUNCIL AGENDA ITEM
NOVEMBER 4, 2025
PREPARED BY: Tiffany Vitorino, Recreation Manager
SUBJECT: Tip Top Community Contribution Payment Expenditure Request STRATEGIC PLAN GOALS: 6. Community Services
BACKGROUND/ ANALYSIS
In November 2020, and amended in June 2022 and November 2024, the City entered into an Operating Agreement with Tip Top Farms, a cannabis business located at 377 4th Street in the City of Gustine. The Operating Agreement defines specific terms for the business to operate in the City, including revenue payments that are to be paid from the business to the City. In addition to monthly revenues that are based on the business's gross receipts, Tip Top Farms pays an annual amount that is referred to as a "Community Contribution."
Section 6.D. of the Operating Agreement defines Community Contributions (as it pertains to the Operating Agreement) that are to be paid from the business to the City each fiscal year. The agreed upon amount is $20,000 per fiscal year. The City's fiscal year (FY) runs from July l to June 30. The language was amended and approved by City Council at their meeting on November 19, 2024.
Section 6.D.:
ii. The Cannabis Business agrees to donate $20,000 to the City per fiscal year, beginning Fiscal Year 2020 unless otherwise reasonably agreed by the City due to timing of State licensing and commencement of business operations. The acceptance and use of the donations shall be subject to City Council approval, with input from the Cannabis Business. Nothing in this Agreement binds the City to acceptance of the donations or use of fonds for particular events, nor shall this Agreement in any way operate to restrict or bind the City Council's discretion and legislative authority.
In 2022 and 2023, the contribution was used to subsidize the fireworks fund, purchase new tables for the Henry Miller Park Rotary Shelter, repair the downtown sound system, and purchase a new microphone for the Al Goman Center. Leaving an unused balance of $8,043.73.
Subsequently in 2024, the City received another $20,000 contribution, bringing the total balance to $28,043.73. Council approved the following projects in 2024:
• Subsidized the fireworks fund: $11,295.97
Partially purchased 32 picnic tables originally intended for the Peterson Shelter, as
shown in Exhibit A of this report.
After the 2024 approved expenditures, the Cannabis Community Contributes Fund (Fund 042) balance was reduced to $0. In July 2025, Tip Top contributed an additional $20,000 to the fund.
DISCUSSION
FIREWORKS FUND
Following previous discussions, the City Council requested that staff continue to provide detailed information regarding the Fireworks Fund when considering decisions related to the Community Contribution spending. In response, staff has prepared and attached a comprehensive breakdown of the Fireworks Fund- Fund 047 (Exhibit B). This report includes actual revenues and expenditures associated with the fireworks, as well as related costs and income from park activities and the Miss Gustine accounts.
This year's Fireworks Donation Campaign was highly successful, thanks to the support of the Gustine Chamber of Commerce and generous contributions from major donors including Mercy Hospital, Morning Star Foods, and several others. During Fiscal Year 24/25, the City collected $19,019.15 in donations. Additionally, as of July 2025, $10,222.30 has been collected in Fiscal Year 25/26, which will credit toward the 2026 fireworks show.
Due to the absence of a pageant over the past year, the Miss Gustine account currently reflects a deficit, primarily due to purchases of parade float decorations and new sashes for the court to continue representing the community. To address this, the court has agreed to conduct a small fundraiser and begin organizing a committee to plan for the 2026 Miss Gustine and Little Mr. and Miss Gustine Pageant.
With a generous $1,892.00 donation from the Lions Club, derived from beer booth in the park proceeds, Park Activities remain in a positive financial position. This fund also includes park vendor fees, which help cover expenses for entertainment such as the DJ and other attractions in the park.
Overall, the 2025 Fourth of July event concluded with a net deficit of $8,684.35.
However, for Fiscal Year 2025-2026, the fund is already starting with a positive balance of $11,316.11, this will help due to the 2026 celebration holding special significance, as it marks the 250th Anniversary of American Independence, a milestone that celebrates the freedoms our community proudly honors each year. To commemorate this historic occasion, a 25oth Celebration Committee is being formed by volunteer community members to coordinate an expanded event at Henry Miller Park. The committee intends to revive cherished Gustine Fourth of July traditions, such as the Frog Jump Contest and 3-on-3 Basketball Tournament, and is exploring the addition of a small carnival.
In addition to enhancing the festivities, the committee hopes that these expanded activities will generate additional revenue to support both the fireworks display and park programming, ensuring a memorable and successful celebration for the entire community.
COMMUNITY FUND SMALL PROJECTS
As in previous years, staff has prepared a priority list for the Community Contribution funds, which serves as a guide for ongoing project planning. Estimates have been received for the high priority items. The list is based on recently conducted need assessments of the City's rental facilities, along with staff recommendations and priority rankings:
High Priority
• Al Goman Roof Repairs
• Henry Miller Gazebo - Railing Replacement
• Henry Miller Gazebo Floor Repairs
• Henry Miller Park - Permanent Event Garbage Cans
• 4' Fence Around Peterson Shelter
• Aquatics Center - Fence Replacement
Medium Priority
• Shade Structure for Cef Jamero Park Play Area
• Revitalize Schmidt Park Horseshoe Tournament Area (Potential Rental Space) • Project for prior Playground Area Near Goman Center
• Shade Structure by Tennis/Pickleball Court Viewing Area • Henry Miller Park Rotary Shelter Awning Repairs
• Henry Miller Park - (2) Electrical Panel Replacements and Covers Low Priority
• Event Lighting Trailer
• Event Camera Trailer
• Portable Restroom Trailer
• Portable Stage
Considering the need assessments of park facilities, staff has obtained one or two preliminary estimates for each of the following proposed projects to provide the City Council with a general estimate of anticipated costs. These estimates are intended to assist the Council in determining which project or projects to prioritize for funding consideration.
Once the Council identifies the preferred project(s), staff will proceed to obtain three formal bids in accordance with the City's purchasing and procurement requirements.
Staff recommends allocating FY 2025-2026 community contribution funds toward one of the following critical improvement projects:
l. Al Goman Center Roof Repair -$14,950.00
o Currently have 4 areas on the roof that were leaking and have temporary patches.
2. Henry Miller Park Gazebo Railing Replacement -$11,250.00 o Currently has several broken, rusted and hazardous areas.
3. Henry Miller Park Gazebo Floor and Step Repairs -$10,500.00 o Several boards are lifting and damaged including on the steps. o The contractor also gave an estimate of replacing the damaged areas.
4. Permanent Garbage Cans Installation -$1,000.00 Each
o Staff would like Council to consider installing commercial grade garbage cans around Henry Miller Park. These would be placed on cement pads
and would match the Rotary Shelter newly replaced picnic tables. o Currently we are using ten ( 10) garbage cans around the park that are being kicked in and continued to be damaged and needing replacement.
o New garbage cans would be more esthetically pleasing.
5. 4' Fence Installation Around Peterson Shelter at Harry Schmidt Park- $17,100.00 o The fence would protect the new tables and recently painted facility from ducks and discourage non-renters from creating additional cleanup work after staff has prepared the site for facility rentals. o The installation of a 4' perimeter fence around the Shelter would help maintain the cleanliness and integrity of the facility between rentals.
Currently, ducks frequently enter the area after Recreation Staff have cleaned and prepared it, creating additional maintenance challenges.
The fence would also help deter unauthorized use and vandalism, such as graffiti and damage.
6. Aquatics Center Fence Replacement -$29,250.00
o The existing fence is deteriorating with rust and rotted concrete footings.
Contractors have recommended installing a new fence anchored inside the current curb and to remove the rusted barbed wire.
o Aquatics Staff is also willing to participate in a fundraiser to assist in the cost of a new fence.
o If approved, staff plans to repaint the Aquatics Center exterior to match other Henry Miller Park buildings and new playground equipment if the fence project is approved.
COMMUNITY OUTREACH
Outside of this publicly noticed meeting, no additional community outreach was necessary.
FISCAL IMPACT
There is currently a fund balance of $20,000.00 in the Community Contribution Fund (Fund 042), with no expenditures currently appropriated from this account.
STRATEGIC PLAN GOALS
This item falls under Strategic Plan Goal No. 6, Objective No. 5 by bringing a sense of pride to the community as well as enhancing the quality of life.
RECOMMENDATION
Staff recommends the Council consider:
1. Utilizing a portion of the FY26 Community Contribution payment to offset the deficit in the Fireworks Fund ($8,684.35), and
2. Allocating the remaining funds ($11,315.65) toward one of the proposed improvement projects detailed above.
Should the Council wish to pursue additional projects beyond the available balance in Fund 042, staff further recommends considering the use of the Utility Users Tax (UUT) Fund (Fund 002) to provide additional funding or to fully finance a selected project. This approach allows the City to responsibly address the current Fireworks Fund shortfall while also reinvesting in community facilities and enhancing public spaces for residents.
EXHIBIT(S)
A) 2023-2024 Fund Project - Peterson Shelter Photos
B) Firework Fund Report
APPROVED BY: _
Melanie Correa, Interim City Manager
·• ED PETERSON
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