CITY COUNCIL AGENDA
REGULAR MEETING
CITY OF HALF MOON BAY
TUESDAY, NOVEMBER 15, 2022
REMOTE PARTICIPATION (SEE NEXT PAGE) Debbie Ruddock, Mayor Deborah Penrose, Vice Mayor
Robert Brownstone, Councilmember
Joaquin Jimenez, Councilmember
Harvey Rarback, Councilmember
7:00 PM
This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes to discuss their item.
Those wishing to speak on a Public Hearing matter will be called forward at the appropriate time during the Public Hearing consideration.
Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk.
Copies of written documentation relating to each item of business on the Agenda are on file in the Office of the City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested, the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling 650-726- 8271.
In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). http://hmbcity.com/
1 SPECIAL REMOTE PARTICIPATION PROTOCOLS
This meeting will be held entirely by teleconference. All Councilmembers and staff will only participate via the Zoom platform using the process described below. The meeting is being conducted pursuant to recent amendments to the teleconference rules required by the Ralph M. Brown Act allowing teleconferencing during a proclaimed state of emergency when local officials have recommended social distancing (AB 361). The purpose of AB 361 is to provide the safest environment for the public, elected officials, and staff while allowing for continued operation of the government and public participation during the COVID‐19 pandemic.
This meeting will be conducted via Zoom Webinar and live Spanish interpretation will be available within the Zoom platform. Members of the public are welcome to login into the webinar as Attendees. During any public comment portions, attendees may use the “raise your hand” feature and will be called upon and unmuted when it is their turn to speak. The meeting will also be streamed on Channel 27, on pacificcoast.tv, and on Facebook at www.facebook.com/cityofhalfmoonbay. Please click to join the webinar: https://us06web.zoom.us/j/95535614263 or join by phone at 669-900-9128, using Webinar ID 955-3561-4263. If joining by phone, use *9 to raise your hand, *6 to mute and unmute.
CALL TO ORDER / ROLL CALL
APPROVAL OF AGENDA
PUBLIC FORUM
PROCLAMATIONS AND PRESENTATIONS
NATIVE AMERICAN HERITAGE MONTH PROCLAMATION
MIDCOAST COMMUNITY COUNCIL UPDATE
MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE
REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
CITY MANAGER UPDATES TO COUNCIL
HERITAGE DOWNTOWN UPDATE
PULLMAN DITCH UPDATE
STORM PREPAREDNESS UPDATE
1. CONSENT CALENDAR
1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES
1.B WARRANTS FOR THE MONTH OF OCTOBER 2022
Staff Recommendation: Accept the warrants list for the month of October 2022.
STAFF REPORT
ATTACHMENT 1
2 1.C RE-RATIFICATION OF RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361)
Staff Recommendation: By motion, in accordance with Assembly Bill 361, re-ratify the findings in Resolution No. 2021-80 to continue conducting the City’s Council, Commission, and Committee meetings remotely due to health and safety concerns to the public due to COVID-19.
STAFF REPORT
1.D AMENDMENT NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH CIRCLEPOINT
FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT
Staff Recommendation: Adopt a resolution authorizing the City Manager to execute Amendment 6 to the professional services agreement with Circlepoint (www.circlepoint.com) for the preparation of an environmental impact report for the proposed Hyatt Place Hotel at a cost of $385,904.
STAFF REPORT
RESOLUTION
1.E RECLASSIFICATION OF ASSOCIATE PLANNER TO SENIOR PLANNER CLASSIFICATION Staff Recommendation: Adopt a resolution authorizing the reclassification of Associate Planner to Senior Planner in the Community Development Department.
STAFF REPORT
RESOLUTION
2. ORDINANCES AND PUBLIC HEARINGS
3. RESOLUTIONS AND STAFF REPORTS
3.A POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT - UPDATE Staff Recommendation: It is recommended that the City Council: 1) r eceive an update on the progress of the Poplar Street Traffic Calming and Safety Project; and 2) adopt a resolution approving the amended Capital Improvement Project page phasing the Poplar Street Traffic Calming and Safety Project.
STAFF REPORT
RESOLUTION
3 ATTACHMENT 2
3.B AGREEMENT WITH INFINITY TECHNOLOGIES FOR INFORMATION TECHNOLOGY
SERVICES
Staff Recommendation: Adopt a resolution authorizing the City Manager to execute a three-year contract agreement with Infinity Technologies to provide Information Technology services at a cost of $167,520 per year with a 10% contingency for unforeseen additional needs at $16,752 per year.
STAFF REPORT
RESOLUTION
3.C INPUT ON LEAGUE OF CALIFORNIA CITIES LEGISLATIVE PLATFORM FOR 2023 /
INFORMATIONAL UPDATE ON CITY LEGISLATIVE ADVOCACY EFFORTS Staff Recommendation: Discuss the list of priorities being considered by the League of California Cities for its 2023 Legislative Platform and identify the City Council’s top priorities as well as any that the Council would not support; and receive an update on the City’s legislative advocacy efforts.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
COMMISSION / COMMITTEE UPDATES
CITY COUNCIL REPORTS
FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS
ADJOURNMENT
4 BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
From: Lisa Lopez, Administrative Services Director
TITLE: WARRANTS FOR THE MONTH OF OCTOBER 2022
______________________________________________________________________________ RECOMMENDATION:
Accept the warrants list for the month of October 2022.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Governance Element.
DISCUSSION:
During this month, we processed 5 check runs. The first was on October 4, totaling $33,317.54.
The second was on October 6, totaling $1,048,773.98. The third was on October 13, totaling $83,219.85. The fourth was on October 19, totaling $602,461.45. The fifth was on October 27, totaling $132,732.37. The total for the month was $1,900,505.19.
The City processed payments related to 11 capital improvement projects, in a total amount of $828,943.92. These projects include: HWY1 Safety/Traffic Reduction Improvements, HWY1 Safety/Congestion, Citywide Sidewalk Assessment, Drainage Master Plan, Urban Forest Management Program, Parks Master Plan Implementation, Carter Park Improvement, Bikeway Connectivity Project-North, Kehoe/Pilarcitos Outfall Repair, Frenchman’s Creek Park Improvements, Corp Yard Improvements.
Staff is also including a list of all payments above $30,000 processed during this reporting period, as listed in the table below.
ATTACHMENTS:
Check Disbursement List by Check Date
5 City of Half Moon Bay Check Register - Summary HMB Page: 1 Check Issue Dates: 10/1/2022 - 10/31/2022 Nov 09, 2022 06:37PM Report Criteria:
Report type: SummaryCheck.Type = "Calculated","manual"
Check Number Vendor Number Payee Check Issue Date Amount Description 51684 2022 ACC BUSINESS 10/06/2022 780.91 INTERNET SERVICE51685 5479 ALBERTO AMAYA 10/06/2022 500.00 DEPOSIT REFUND 09/18/22 DEPOT ROOM51686 3332 AMERICAN PORTABLES 10/06/2022 6,632.46 SEP'22, FY22/23 PORTABLE RESTROOMS 51687 2407 ARAMARK 10/06/2022 260.69 MAINT SERVICE51688 866 BOYS & GIRLS CLUB OF THE COASTSIDE 10/06/2022 420.00 EVENT CENTER RENTAL51689 5223 CAPITAL ONE TRADE CREDIT 10/06/2022 3,001.73 MAINT SUPPLIES51690 5483 CAROL KIM 10/06/2022 1,500.00 TUITION REIMBURSEMENT51691 3643 CORODATA RECORDS MANAGEMENT INC 10/06/2022 347.33 RECORDS MANAGEMENT51692 3446 FLYERS ENERGY, LLC 10/06/2022 2,110.48 VEHICLE FUEL51693 4633 GRANICUS 10/06/2022 1,419.30 GRANICUS SERVICE51694 76 HALF MOON BAY BUILDING & GARDEN 10/06/2022 10.38 MAINT SUPPLIES51695 82 HALF MOON BAY REVIEW 10/06/2022 1,176.00 SUMMER ENDS MUSIC FESTIVAL51696 2444 HOME DEPOT CREDIT SERVICES 10/06/2022 858.28 MAINT SUPPLIES51697 4267 IMPEC GROUP INC. 10/06/2022 17,356.00 SEP'22, FY22/23 JANITORIAL SERVICES51698 5478 LORENA VELASQUEZ 10/06/2022 500.00 DEPOSIT REFUND 09/24/22 DEPOT ROOM51699 3746 MALCOLM C SMITH 10/06/2022 1,650.00 SEP'22, COMMUNICATION CONSULTANT51700 4642 MARIK ENTERPRISES, LLC 10/06/2022 130.00 PRE-EMPLOYMENT REPORT51701 5143 Mouser Law Firm 10/06/2022 145.00 HR LEGAL SERVICES51702 4489 MTA PARTS INC. 10/06/2022 33.88 VEHICLE PARTS51703 3901 NETFILE 10/06/2022 5,000.00 FY22/23 SUBSCRIPTION CHARGES51704 4472 ON POINT LANGUAGE SOLUTIONS LLC 10/06/2022 975.00 TRANSLATION SERVICES51705 3359 PACIFICA COMMUNITY TELEVISION 10/06/2022 13,400.00 Q1, FY22/23 RECORDING SERVICE51706 3479 PARKEON INC 10/06/2022 56.00 MAINT SERVICE51707 141 PHIL'S TIRE & AUTO CARE 10/06/2022 88.32 VEHICLE REPAIR51708 3951 PUBLIC PARKING ASSOCIATES INC 10/06/2022 175.00 MAINT SERVICE51709 5020 QUADIENT FINANCE USA, INC 10/06/2022 100.00 POSTAGE51710 252 RICE TRUCKING-SOIL FARM INC. 10/06/2022 92.97 MAINT SUPPLIES51711 5481 SAN MATEO COUNTY DEM 10/06/2022 22,775.00 HAZARDOUS MATERIALS51712 216 SAN MATEO COUNTY SHERIFF'S OFFICE 10/06/2022 922,971.50 Q2, FY 22/23 UAAL CREDIT51713 129 SERVICE PRESS INC. 10/06/2022 123.44 BUSINESS CARDS51714 5480 SPECIAL MEDICAL AID 10/06/2022 540.00 SUMMER ENDS MEDICAL STAFF51715 2710 STAR VISTA 10/06/2022 5,639.25 STAR VISTA-FIRST CHANCE PROGRAM51716 5319 TETRA TECH, INC. 10/06/2022 4,500.00 MAR'22, EMERGENCY OPERATIONS PLAN51717 3955 TOWNSEND PUBLIC AFFAIRS 10/06/2022 10,000.00 TOWNSEND PUBLIC AFFAIRS51718 5393 TRAFFIC PATTERNS LLC 10/06/2022 1,237.50 V. RODRIGUEZ, 09/05/22-09/28/2251719 1497 TURBO DATA SYSTEMS 10/06/2022 672.56 CITATION PROCESSING M = Manual Check, V = Void Check
6 City of Half Moon Bay Check Register - Summary HMB Page: 2 Check Issue Dates: 10/1/2022 - 10/31/2022 Nov 09, 2022 06:37PM Check Number Vendor Number Payee Check Issue Date Amount Description 51720 3701 V. W. HOUSEN & ASSOCIATES INC. 10/06/2022 21,095.00 AUG'22, FY22/23 WASTEWATER COLLECTION SYSTEM ENGINE51721 5482 VIDYA MANDYAM 10/06/2022 500.00 DEPOSIT REFUND 09/28/22 DEPOT ROOM51723 4270 4LEAF INC. 10/13/2022 7,012.54 JUN'22, ON-CALL SERVICES51724 2407 ARAMARK 10/13/2022 260.69 MAINT SERVICE51725 444 ASSOCIATION OF BAY AREA GOVERNMENTS 10/13/2022 420.00 LEVELIZED CHARGE NAT GAS51726 5168 BLEYLE ELEVATOR, INC 10/13/2022 822.00 MAINT SERVICE51727 3165 C.C.O.I. GATE & FENCE 10/13/2022 648.50 MAINT SERVICE51728 32 CA DEPT OF TRANSPORTION 10/13/2022 1,894.37 SIGNALS & LIGHTING51729 5405 CALPELRA 10/13/2022 380.00 MEMBERSHIP REGISTRATION, E. AZEVEDO51730 5223 CAPITAL ONE TRADE CREDIT 10/13/2022 73.20 REC MAINT SUPPLIES51731 4193 CASELLE INC. 10/13/2022 3,620.00 ERP CONTRACT SUPPORT & MAINTENANCE51732 5389 CHRISTINA JEWELS KRZASZCZAK 10/13/2022 350.00 MAKE IT MAIN ST SUPPLIES51733 1925 CITY OF BURLINGAME 10/13/2022 4,872.61 JUL'22 SMCO BID51734 2859 CLAUDIA MARSHALL 10/13/2022 1,050.00 INSTRUCTOR PAYMENT, DRAWING III51735 3446 FLYERS ENERGY, LLC 10/13/2022 2,385.25 VEHICLE FUEL51736 76 HALF MOON BAY BUILDING & GARDEN 10/13/2022 41.52 MAINT SUPPLIES51737 89 HALF MOON BAY COASTSIDE CHAMBER OF COM 10/13/2022 15,698.99 JUL'22 OOC BID51738 2694 HOUSING ENDOWMENT AND REGIONAL TRUST 10/13/2022 3,561.00 MEMBERSHIP FEES51739 5484 IVAN ACOSTA 10/13/2022 1,300.00 DJ SERVICE51740 291 LAURIE BECKER 10/13/2022 1,260.00 INSTRUCTOR PAYMENT ZUMBA 5 PUNCH PASS51741 4110 LISA POPE 10/13/2022 1,125.00 TRANSCRIPTION SERVICE51742 4028 LORAL LANDSCAPING INC. 10/13/2022 2,000.00 OCT'22, FY22/23 MEDIAN MAINTENANCE51743 1206 MARK THOMAS & CO. INC. 10/13/2022 14,369.40 AUG'22, FY22/23 SEWER SYSTEM MAINTENANCE SERVICES51744 4104 MATTHEW CHIDESTER 10/13/2022 991.20 FLIGHT FOR CONFERENCE51745 137 PG&E 10/13/2022 794.56 DOWNTOWN ST TREE LIGHTS NORTH51746 4654 PROJECT RESOURCES GROUP INC 10/13/2022 3,247.73 DAMAGE INVESTIGATION51747 5219 RED CAR ANALYTICS 10/13/2022 1,480.00 SEP'22, HMB LIBRARY ZERO NET ENERGY SUPPORT SERVICE51748 252 RICE TRUCKING-SOIL FARM INC. 10/13/2022 71.09 MAINT SUPPLIES51749 3101 SHRED-IT USA LLC 10/13/2022 196.18 RECORDS MANAGEMENT51750 1760 STEPFORD 10/13/2022 1,988.68 CAMERA INSTALLATION51751 5301 SUBURBAN PROPANE LP 10/13/2022 610.57 PROPANE51752 3519 SWCA INCORPORATED 10/13/2022 648.00 JUL'22, ON-CALL ENVIRONMENTAL SERVICES51753 4487 THE HOME DEPOT PRO 10/13/2022 1,089.35 MAINT SUPPLIES51754 3871 WEST COAST ARBORISTS INC 10/13/2022 7,750.00 SEP'22, FY22/23 TREE MAINTENANCE51755 4429 WESTERN EXTERMINATOR COMPANY 10/13/2022 1,207.42 SEP'22, FY22/23 EXTERMINATOR SERVICES51756 4270 4LEAF INC. 10/19/2022 17,868.82 SEP'22, ON-CALL SERVICES51757 3954 ALTA PLANNING & DESIGN 10/19/2022 590.25 SEP'22, PACIFIC COAST BIKEWAY CONNECTIVITY NORTH PRO51758 5391 ANA BECERRA 10/19/2022 500.00 DEPOSIT REFUND TRAIN DEPOT 04/16/2251759 5486 ANGELA GUZMAN 10/19/2022 500.00 DEPOSIT REFUND 10/01/22 DEPOT ROOM51760 2407 ARAMARK 10/19/2022 260.69 MAINT SERVICE M = Manual Check, V = Void Check
7 City of Half Moon Bay Check Register - Summary HMB Page: 3 Check Issue Dates: 10/1/2022 - 10/31/2022 Nov 09, 2022 06:37PM Check Number Vendor Number Payee Check Issue Date Amount Description 51761 4628 ARCHIVESOCIAL INC. 10/19/2022 2,988.00 ANNUAL SUBSCRIPTION SOCIAL MEDIA ARCHIVING51762 4300 AT&T 10/19/2022 2,218.07 PHONE SERVICE51763 266 BAGG ENGINEERS 10/19/2022 7,390.00 SEP'22, GEOTECHNICAL INSPECTION SERVICES FOR CORP YA51764 4115 BIG BELLY SOLAR INC 10/19/2022 1,271.01 OCT'22, SMART TRASH RECEPTACLES51765 5485 BRENDA PALOMINO 10/19/2022 500.00 DEPOSIT REFUND 10/08/22 DEPOT ROOM51766 3976 CIRCLEPOINT 10/19/2022 4,151.00 SEP'22, COMPLETE HYATT HOTEL ENVIRONMENTAL IMPACT R51767 1925 CITY OF BURLINGAME 10/19/2022 4,857.98 JUN'22 SMCO BID51768 51 COASTSIDE COUNTY WATER DISTRICT 10/19/2022 10,754.02 LIFT STATION FAIRWAY51769 2861 CODE PUBLISHING COMPANY 10/19/2022 629.25 MUNICIPAL CODE WEB UPDATE51770 3673 EL CENTRO DE LIBERTAD 10/19/2022 29,136.30 AUG'22, CARES PROGRAM51771 3782 GRIFFIN STRUCTURES INC. 10/19/2022 1,693.44 AUG'22, CARTER PARK RENOVATION PROJECT51772 89 HALF MOON BAY COASTSIDE CHAMBER OF COM 10/19/2022 15,879.00 JUN'22 OOC BID51773 1853 HDL SOFTWARE LLC 10/19/2022 695.00 CAFR STATISTICAL PACKAGE51774 3429 HUE & CRY 10/19/2022 221.77 SECURITY SERVICE51775 5390 INTERWEST CONSULTING GROUP, INC. 10/19/2022 30.00 SEP'22, CONTRACT PLANNING SERVICES51776 4235 JUAN LOPEZ 10/19/2022 500.00 10/09/22 DEPOSIT REFUND FOR FACILITY RENTAL (DEPOT RO51777 4098 KIM GAINZA 10/19/2022 100.00 DEPOSIT REFUND 04/27/22 OAK ROOM51778 4028 LORAL LANDSCAPING INC. 10/19/2022 12,177.50 2022 ANNUAL DITCH MAINTENANCE51779 2573 MARIAN POTT 10/19/2022 2,457.00 INSTRUCTOR PAYMENT-K9 SKILLS51780 4642 MARIK ENTERPRISES, LLC 10/19/2022 130.00 PRE-EMPLOYMENT REPORT51781 3250 M-GROUP 10/19/2022 9,660.00 SEP'22, FY21/22 GIS/GRAPHIC SUPPORT51782 3934 MITEL 10/19/2022 2,914.15 SHERIFF SUBSTATION PHONE SERVICE51783 5411 PATRICIA VEGA 10/19/2022 500.00 DEPOSIT REFUND 10/15/22 DEPOT ROOM51784 3956 PENINSULA MUNICIPAL ENGINEERING INC. 10/19/2022 17,848.00 JUN'22, PROJECT MANAGEMENT SERVICES FOR EASTSIDE PA51785 137 PG&E 10/19/2022 11,889.48 NWY HWY1 & MAIN ST51786 5177 PRINT INNOVATIONS, INC. 10/19/2022 181.33 PRINT SERVICE51787 29 READYREFRESH 10/19/2022 127.56 WATER FOR CORP YARD51788 252 RICE TRUCKING-SOIL FARM INC. 10/19/2022 283.61 MAINT SUPPLIES51789 5403 ROBERT HALF 10/19/2022 1,800.00 TEMP EMPLOYEE J. RAMIREZ/WEEK ENDING 10/07/2251790 3131 ROBERT W. SMITH 10/19/2022 378.00 INSTRUCTOR PAYMENT- CCO51791 217 SAN MATEO COUNTY INFORMATION SVCS. 10/19/2022 82.25 MICROWAVE SERVICE51792 3757 SCHAAF & WHEELER 10/19/2022 12,151.97 SEP'22, PILARCITOS AVENUE/KEHOE WATERCOURSE OUTFAL51793 159 SEWER AUTHORITY MID-COASTSIDE 10/19/2022 427,146.00 OCT'22, FY22/23 SEWER COLLECTIONS51794 1063 A FESTIVE AFFAIR 10/27/2022 889.75 ELECTIONS NIGHT OUT51795 2022 ACC BUSINESS 10/27/2022 780.91 INTERNET SERVICE51796 37 CABRILLO UNIFIED SCHOOL DISTRICT 10/27/2022 300.00 DEPOSIT REFUND 10/22/22 GRAND OAK ROOM51797 5489 COASTSIDE CERT 10/27/2022 5,000.00 CSFA GRANT51798 4597 COLLEEN GRANAHAN 10/27/2022 200.00 MIMS REIMBURSEMENT-LUZLUNA IMPORTS51799 2941 CSG CONSULTANTS INC. 10/27/2022 11,862.50 SEP'22, NPDES STORMWATER SERVICES51800 3127 FREYER & LAURETA INC. 10/27/2022 2,730.00 SEP'22, PURISSIMA STREET SIDEWALKS M = Manual Check, V = Void Check
8 City of Half Moon Bay Check Register - Summary HMB Page: 4 Check Issue Dates: 10/1/2022 - 10/31/2022 Nov 09, 2022 06:37PM Check Number Vendor Number Payee Check Issue Date Amount Description 51801 5349 GATES AND ASSOCIATES 10/27/2022 4,880.00 SEP'22, FRENCHMANS CREEK PARK PHASE 251802 3782 GRIFFIN STRUCTURES INC. 10/27/2022 1,481.76 SEP'22, CARTER PARK RENOVATION PROJECT51803 76 HALF MOON BAY BUILDING & GARDEN 10/27/2022 365.55 MAINT SUPPLIES51804 5490 HDL COREN & CONE 10/27/2022 695.00 FY21/22 ACFR STATISTICAL PACKAGE51805 5488 JEANNETTE RAMOS-CAILONI 10/27/2022 500.00 DEPOSIT REFUND 10/22/22 TRAIN DEPOT51806 5444 JOYA CUNHA 10/27/2022 2,000.00 NOV'22, TEMPORARY CONSTRUCTION EASEMENT51807 1283 KATHY OLER 10/27/2022 2,161.82 NOV'22, TEMPORARY CITY PARKING LOT RENTAL51808 2699 KONICA MINOLTA BUSINESS SOLUTIONS 10/27/2022 2,275.21 OCT'22, FY22/23 KONICA MINOLTA LEASE51809 3069 MANAGED HEALTH NETWORK 10/27/2022 304.00 EAP51810 5487 PABLO OROPEZA 10/27/2022 3,406.55 ELECTIONS NIGHT OUT CATERING51811 137 PACIFIC GAS & ELECTRIC 10/27/2022 3,323.80 NOTIFICATION# 123018320 STONE PINE ROAD, HALF MOON BA51812 3956 PENINSULA MUNICIPAL ENGINEERING INC. 10/27/2022 3,880.00 JUL'22, ENGINEERING SERVICES, HWY 1 SOUTH SAFETY AND 51813 141 PHIL'S TIRE & AUTO CARE 10/27/2022 978.06 VEHICLE REPAIR51814 5177 PRINT INNOVATIONS, INC. 10/27/2022 461.78 PRINT SERVICE51815 5020 QUADIENT LEASING USA, INC. 10/27/2022 493.65 LEASE PAYMENT51816 3922 SCOTT MCVICKER 10/27/2022 3,360.00 NOV'22 ANNEX RENT51817 3519 SWCA INCORPORATED 10/27/2022 48,299.50 SEP'22, CORP YARD IMPROVEMENTS51818 3701 V. W. HOUSEN & ASSOCIATES INC. 10/27/2022 3,804.00 SEP'22, FY22/23 WASTEWATER COLLECTION SYSTEM ENGINE51819 3004 VERIZON WIRELESS 10/27/2022 304.88 MOBILE SERVICES51820 5406 WICKMAN DEVELOPMENT AND CONSTRUCTION 10/27/2022 27,993.65 CARTER PARK IMPROVEMENTS PROJECT51867 3923 WELLS FARGO 10/04/2022 33,317.54 10/04/22 RECONCILING CREDITS FROM NEXT STATEMENT M Grand Totals:
137 1,900,505.19
Report Criteria:
Report type: SummaryCheck.Type = "Calculated","manual"
M = Manual Check, V = Void Check
9
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Jessica Blair, Communications Director / City Clerk
TITLE: RE-RATIFICATION OF RESOLUTION TO CONTINUE HOLDING PUBLIC MEETINGS REMOTELY (AB 361)
______________________________________________________________________________ RECOMMENDATION:
By motion, in accordance with Assembly Bill 361, re-ratify the findings in Resolution No. 2021- 80 to continue conducting the City’s Council, Commission, and Committee meetings remotely due to health and safety concerns to the public due to COVID-19.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
STRATEGIC ELEMENT:
This action supports the Inclusive Governance element of the Strategic Plan.
BACKGROUND:
On March 4, 2020, Governor Newsom declared a State of Emergency to make additional resources available, formalize emergency actions already underway across multiple state agencies and departments, and help the state prepare for a broader spread of COVID-19.
Thereafter, on March 17, 2020, the City Council adopted Resolution 2020-16 declaring a local emergency due to COVID-19. The same day, Governor Newsom issued Executive Order N-29- 20, which suspended certain provisions of the Ralph M. Brown Act to allow local legislative bodies to conduct meetings telephonically or by other means. Additionally, the State implemented a shelter-in-place order, requiring all non-essential personnel to work from home.
Staff quickly worked to set up remote meetings via Zoom for all City Council and Planning Commission meetings. The Zoom meetings have allowed the Council, Commissions, and Committees to continue to conduct City business from the safety of members’ homes. The City has been utilizing Zoom for the past 18 months to conduct nearly all public meetings. The usage of Zoom for public meetings has allowed the City to ensure the public’s continued access to government meetings while also ensuring the public’s safety. 10
On June 11, 2021, Governor Newsom issued Executive Order N-08-21, which extended the ability of agencies to hold remote meetings through September 30, 2021, after which agencies anticipated transitioning back to public meetings held in full compliance with the Brown Act. In preparation for the return to in-person meetings, staff has been working on acquiring audio and visual upgrades for City facilities to conduct hybrid meetings. Although hybrid meetings would help to keep the public safe by allowing them to continue accessing the meetings from their own home, Councilmembers, Commissioners, Committee members, and staff would need to meet in person.
Since the Governor issued Executive Order N-08-21, the Delta variant has emerged, causing a spike in cases throughout the state. As a result, the San Mateo County Health Department issued a Health Order requiring masks indoors in public places, regardless of vaccination status, starting August 3, 2021.
On September 16, 2021, Governor Newson signed Assembly Bill 361 (AB 361), which allows cities to continue to meet remotely during proclaimed states of emergency under modified Brown Act requirements that are similar but not identical to the rules and procedures established by the previous Executive Orders.
AB 361 authorizes local agencies to use teleconferencing without complying with the teleconferencing requirements imposed by the Ralph M. Brown Act during a declared state of emergency, when state or local health officials have imposed or recommended measures to promote social distancing during the proclaimed state of emergency, or when there is an imminent risk to the health or safety of attendees.
On October 5, 2021, the City Council adopted Resolution No. 2021-80 under the requirements of AB 361 to continue conducting meetings remotely. AB 361 requires the City Council to make the findings every 30 days, necessitating the need for this item.
On December 15, 2021, a statewide mask mandate went into effect due to a rise in cases across the state.
On January 10, 2022, in response to the surge of COVID-19 cases, Omicron variant, City Hall closed to the public moving services to remote services.
On March 1, 2022, the statewide requirement that unvaccinated individuals mask in indoor public settings moved to a strong recommendation that all persons, regardless of vaccine status, continue indoor masking. The San Mateo Chief Health Officer has likewise recommended the CDC’s masking guidance.
It has been announced by the Governor’s Office that the State of Emergency will expire on February 28, 2023. Therefore, the City Council will be required to return to in-person meetings starting on March 1, 2023.
11
DISCUSSION:
AB 361 will allow local legislative bodies to continue to meet remotely after the September 30, 2021 expiration of the Governor’s executive orders. A local agency will be allowed to continue to meet remotely when:
• The local agency holds a meeting during a declared state of emergency • State or local health officials have imposed or recommended measures to promote social distancing
• Legislative bodies declare the need to meet remotely due to present imminent risks to the health or safety of attendees
The City meets the requirements to continue holding meetings remotely to ensure the health and safety of the public due to the following:
• The City is still under a local state of emergency
• County health orders require that all individuals in public spaces maintain social distancing and wear masks
• The City can’t maintain social distancing requirements for the public, staff, Councilmembers, Commissioners, and Committee Members in their meeting spaces The City cannot ensure social distancing requirements are met inside City facilities where the City Council, Planning Commission, Parks and Recreation Commission, Redistricting Advisory Committee, Bicycle and Pedestrian Advisory Committee, and Main Street Bridge Advisory Committee meet.
Councilmembers, Commissioners, Committee Members, and staff sit well within six feet of each other. Moreover, the County’s indoor mask order is still in effect, making it difficult to hear what Councilmembers, Commissioners, Committee Members, staff, and public speakers are saying. Furthermore, while speaking through masks may be understandable in person, picking up speech on microphones for those attending remotely and those watching any livestreams would be difficult.
Per AB 361, the City Council would need to declare every 30 days that the City’s legislative bodies must continue to meet remotely to ensure the health and safety of the public. Staff recommends that the City Council declare these findings are true so these bodies can continue to meet remotely. Staff will return with this resolution for re-ratification at the Council’s 1st Tuesday meeting each month, at which time the Council can reassess as various health orders and COVID-19 parameters change.
12 BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Jill Ekas, Community Development Director
TITLE: AMENDMENT NO. 6 TO PROFESSIONAL SERVICES AGREEMENT WITH
CIRCLEPOINT FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT ______________________________________________________________________________ RECOMMENDATION:
Adopt a resolution authorizing the City Manager to execute Amendment 6 to the professional services agreement with Circlepoint (www.circlepoint.com) for the preparation of an environmental impact report for the proposed Hyatt Place Hotel at a cost of $385,904.
FISCAL IMPACT:
No impact to General Fund. The project applicant is required to deposit funds to cover the cost of the environmental impact report (EIR) consultant contract and City project management costs.
BACKGROUND:
On April 18, 2017, the City Council approved a professional services agreement with Circlepoint for preparation of an EIR in conformance with the California Environmental Quality Act (CEQA) for the proposed Hyatt Place hotel project. Circlepoint was selected following an open solicitation with a Request for Proposals (RFP). Ten proposals responding to the RFP were submitted by well qualified consulting firms. The estimated cost of services ranged from approximately $100,000 to $225,000. A staff committee found that the lower cost proposals were under-scoped as a whole and that others were not as sensitive to the specific planning needs of the City and its Coastal Zone context.
Circlepoint was selected having demonstrated the best understanding of the requested work and possessing the most relevant experience. Circlepoint and its sub-consultants work throughout the Bay Area, have familiarity with Caltrans District 4 and other regional agencies and their processes, and have worked on a variety of projects in and around Half Moon Bay.
The original consultant contract was for $186,854. Amendment 1 was approved by City Council in June 2019 for an additional $46,240 and a total budget of $233,094. Amendment 2 was approved by the City Manager in May 2020 for an additional amount of $15,545 under his authority to approve use of ten percent contingency. The second amendment increased the contract amount to $248,639. Amendment 3 would have exceeded the contingency and was 13 approved by City Council on May 4, 2021 brought the contract total to $299,244. Two subsequent amendments were approved by the City Manager, again, under his authority to approve use of the ten percent contingency. These were in the amounts of $7,625 for Amendment 4 and $11,150 for Amendment 5. The total budget with Amendment 5 is $318,019. Additional funds are now needed to complete the Final EIR.
DISCUSSION:
The project has undergone a series of significant revisions since environmental review was initiated. The project changes were associated with several pauses in processing and changes in the project design team, including the introduction of a third architect. City Council approved Amendment 3, and the two modest subsequent amendments that were covered by the contingency (Amendments 4 and 5), were needed to update the Draft EIR to incorporate these changes in project scope, including the introduction of Alternative 2, a reduced sized hotel project (102 rooms instead of 129) that incorporates additional land area including an expansion of the existing auto dealership to the south to eventually free up a site on the north side of Seymour Street that is currently used for dealership parking for housing development. That new approach expanded the project footprint of the project area and introduced additional land, requiring additional study. The CEQA consultant updated numerousstudies to fairly assess these alternatives.
The combination of project delays and changes resulted in a process that is not wholly costeffective. In fact, due to the delays, certain CEQA requirements have also changed, which required additional technical scope, such as for analysis of vehicle miles traveled (VMT). VMT was not a CEQA standard when the project was initiated. At the time that Amendment 3 was approved by City Council, staff was hopeful that the EIR could be completed within the revised scope and budget, including allowing for use of 10 percent contingency.
The Draft EIR was completed and circulated for 60 days from July 15 – September 13, 2022. The Planning Commission held a hearing during the circulation period on August 9, 2022. Comments on the Draft EIR were extensive. Addressing them requires more effort that initially anticipated or than is typical for a Draft EIR. One hundred and five comment letters, including over 500 comments, in addition to public hearing comments and public engagement input and an outreach meeting with Main Street Park during the circulation period must be responded to in the Final EIR. Circlepoint has prepared a scope to cover this extra effort that includes two public hearings and support from the transportation subconsultant, W-Trans. Circlepoint’s schedule allows for ongoing coordination with City staff and would bring the Final EIR forward into public review in early 2023. Amendment 6 is for $67,885 and would bring the total to $385,904. The applicant is prepared to cover these additional project review costs.
ATTACHMENT:
Resolution authorizing the City Manager to execute Amendment 6 to the professional services agreement with Circlepoint.
14 Resolution No. C-2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT 6 TO PROFESSIONAL SERVICES AGREEMENT
WITH CIRCLEPOINT FOR PREPARATION OF AN ENVIRONMENTAL IMPACT REPORT FOR THE HYATT PLACE PROPOSAL AT SOUTH MAIN STREET AND HIGHWAY 1 (PDP-13-072) WHEREAS, in 2017, the City issued a request for proposals (RFP) for preparation of an environmental impact report for the Hyatt House Proposal; and WHEREAS, the City received proposals from ten consulting firms in response to the RFP; and
WHEREAS, the proposed scope of work submitted by Circlepoint, a Bay Area firm providing of environmental consulting services, was determined to be the most responsive to the RFP; and
WHEREAS, City Council approved a professional services agreement for preparation of an environmental impact report for the proposed Hyatt Place project on April 18, 2017 in the amount of $186,854; and
WHEREAS, the proposed project description, design and programming have been revised several times since the environmental review work was initiated; and WHEREAS, the California Environmental Quality Act (CEQA) guidelines were updated effective January 1, 2019 and include revised and new impact thresholds which require additional environmental analysis; and
WHEREAS, the City Engineer and Community Development Director have determined that the traffic study as originally scoped requires additional analysis; and WHEREAS, Amendment 1 to the contract was approved by City Council and Amendment 2 was approved by the City Manager as part of the contingency, Amendment 3 was approved by City Council, and Amendments 4 and 5 were approved by the City Manager as part of the contingency; and
WHEREAS, subsequently the applicant has brought forward a new project alternative with a new mix of land uses and project site area requiring additional CEQA analysis; and WHEREAS, a high volume of comments, including over 100 letters and over 500 individual comments, were submitted on the Draft EIR that need to be addressed in the Final EIR for which there is not adequate scope or budget in the EIR contract; and 15 NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay authorizes the City Manager to execute Amendment 6 to the professional services agreement with Circlepoint for additional scope with an additional budget of $67,885 for professional consulting services to prepare an environmental impact report for the proposed Hyatt Place hotel project for a total not to exceed $385,904 with an expiration of December 31, 2023. ***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 15th day of November 2022 by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Jessica Blair, City Clerk Deborah Ruddock, Mayor
16 BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Lisa Lopez Rossi, Administrative Services Director TITLE: RECLASSIFICATION OF THE ASSOCIATE PLANNER TO SENIOR PLANNER
CLASSIFICATION
________________________________________________________________________ RECOMMENDATION:
Adopt a resolution authorizing the reclassification of the Associate Planner to Senior Planner in the Community Development Department.
FISCAL IMPACT:
The difference between the two classifications totals approximately $613 monthly. The FY 2022-23 adopted budget for the Community Development Department has adequate funds to cover this increase.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Government Elements of the Strategic Plan.
BACKGROUND/DISCUSSION:
Within the Community Development Department, the Senior Planner position provides significant support to Department operations. Reporting to the Director, the Senior Planner has supervisory responsibilities and can thereby oversee the Department’s core services such as the permitting function, including current planning and building permits. This reclassification also provides opportunity for professional growth and encourages employee retention. The Department currently has one Senior Planner, one Associate Planner and one Assistant Planner budgeted for this fiscal year. Staff is proposing changing this to two Senior Planners and an Assistant Planner.
To facilitate training and supervisory needs for new staff members, the incumbent in the Associate Planner position has been working out of class and has assumed the duties of Senior Planner since July 2022. As stated in the Personnel Rules, Section 3., Reclassification, “...when the assigned duties of a position have been materially changed 17 by the City so as to necessitate reclassification, whether new or already created, (the position) shall be allocated by the Personnel Officer to a more appropriate class.” During the temporary assignment, the Community Development Director found that the arrangement was both beneficial and helped the department’s organizational needs and efficiency. After much consideration, it was decided to reclassify this position to a Senior Planner and the incumbent would maintain the responsibilities taken on in the last six months, as well as additional duties if the reclassification is made permanent.
The reclassification will also allow the Community Development Director, who currently directly supervises all department staff, to refocus energy on high level policy development and work more closely with the planning commission. The existing Senior Planner position will remain in the department and will continue to fulfill the duties as needed in addition to assisting with journey level special projects.
ATTACHMENTS:
Resolution authorizing the reclassification of the Associate Planner to Senior Planner in the Community Development Department.
18 Resolution No. C-2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY RECLASSIFYING THE
ASSOCIATE PLANNER TO SENIOR PLANNER CLASSIFICATION
Resolved by the City Council of the City of Half Moon Bay, San Mateo County, California that:
WHEREAS, Chapter 2.50 of the Half Moon Bay Municipal Code establishes a personnel system and procedures for the administration of personnel matters; and WHEREAS, said Chapter requires that the City Manager, as personnel officer, prepare and recommend to the City Council a position classification plan, class specifications, and revisions thereto; and
WHEREAS, said Chapter requires that the personnel rules and policies be adopted by resolution of the City Council; and
NOW, THEREFORE, BE IT RESOLVED, that one Associate Planner classification be reclassified to the Senior Planner Classification within the Community Development Department, effective November 16, 2022.
***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 15th day of November 2022 by the City Council of Half Moon Bay by the following vote:
Ayes, Councilmembers:
Noes, Councilmembers:
Absent, Councilmembers:
Abstain, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Jessica Blair, City Clerk Debbie Ruddock, Mayor
19
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Maz Bozorginia, Interim Public Works Director/City Engineer Jonathan Woo, Assistant Engineer
TITLE: POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT (CIP NO. 0593) - UPDATE
______________________________________________________________________________ RECOMMENDATION:
It is recommended that the City Council :
1. Receive an update on the progress of the Poplar Street Traffic Calming and Safety Project; and
2. Adopt a resolution approving the amended Capital Improvement Project page phasing the Poplar Street Traffic Calming and Safety Project.
FISCAL IMPACT:
There is no fiscal impact associated with the amendment authorizing phasing of the Poplar Street Traffic Calming and Safety Project. The phasing of the Project will allow for a portion of the project to be completed utilizing the $1.2 million from the One Bay Area Grant (OBAG) program (which is expiring) while seeking additional funding opportunities for the second phase of construction. Prior to award of any contract for construction, staff will return to City Council with a detailed funding plan and a formal request to award a construction contract for the new Phase 1.
STRATEGIC ELEMENT:
This action supports the Infrastructure and Environment & Healthy Communities and Public Safety Elements of the Strategic Plan.
BACKGROUND:
In 2017, the City received a grant in the amount of $1.2 million from the One Bay Area Grant (OBAG) program. The grant funds were directed to improving connectivity along Poplar Street from Main Street to Railroad Avenue; notably, constructing an accessible path of travel for pedestrians, including seniors, to and from Poplar Beach and for school children heading east and west to local public/private schools. Following award and acceptance of the grant funds, 20
the City created the Poplar Street Traffic Calming and Safety Project in the Capital Improvement Program (CIP). Poplar Street is a designated Primary Coastal Access Route in the Certified Local Coastal Plan which acknowledges the regional coastal serving access role the Poplar Street plays.
Staff has been working with the community since that time to design a context sensitive streetscape for the Poplar Street corridor. Design costs have been borne by the City’s General Fund. Unfortunately, Covid-19 budget reductions required the Project to be placed on hiatus for almost 18-months. The $1.2 million OBAG 2 Grant is aging, and time is of the essence to bid and construct or lose the funding. The loss of grant funding would necessitate the allocation of local funds or elimination of the project altogether.
On February 8, 2022, the Planning Commission unanimously (3-0) approved a Coastal Development Permit (CDP) for the Poplar Project. The Planning Commission approval included design changes which will improve the aesthetic and function of the project. CDP issuance represented a significant milestone in the process as it allows Public Works to proceed with design plans and bid documents. The CDP acknowledged the possibility of phasing now being recommended.
On February 15, 2022, the City Council authorized staff to proceed with sending letters to the owners of the parcels with existing deferred street improvement agreements with the City’s intent to seek payment for a portion of the deferred frontage improvements in conjunction with the Project. Staff sent letters and has been communicating with individual owners over the last eight months.
The Project is currently at 65-percent design and moving towards completion of the plans and specifications which includes the significant changes made during the Coastal Development Approval at the Planning Commission.
DISCUSSION:
The Engineer’s (65-percent design) cost estimate for the entire project (including Phase I and II) is estimated to be $5.25 million. The cost estimates reflect the CDP revisions including the replacement of proposed concrete sidewalk (east of Highway 1) with a decomposed granite (DG) multi-purpose path along the entire south side of the project (east and west of Highway 1). The estimates also reflect the current bidding environment and supply chain issues, which may or may not improve in the coming 8-12 months.
After receiving the revised cost estimate, Staff commenced an accounting of available City resources. In addition, staff spoke to the funding agency regarding the remaining availability of the $1.2 million in OBAG funding. Following this, it was determined to be in the community’s best interest to evaluate phasing of this project in order to make critical infrastructure and accessibility improvements utilizing the current $1.2 million in grant funds. Phasing will also allow for staff to continue its search for additional funding to complete Phase II. Based on the geography, overall size and grant availability; it was determined that splitting the project west 21
and east of Highway 1 was the most appropriate means. Phase I is considered to be the east side of Poplar Street (from Highway 1 to Main Street) and Phase II is considered to be the west side of Poplar Street (from Railroad Avenue to Highway 1).
The estimate for Phase I as a standalone project comes to $1,950,000. With the $1,202,000 OBAG 2 Grant, the project has a shortfall of $748,000 for construction. There are currently 7 properties in Phase I that are subject to deferred improvement agreements. Staff will return to the City Council for final decision on deferred improvement agreements for Phase I. There appears to be approximately $30,000 to $60,000 in potential funds available via deferred improvement agreements for Phase I, however that methodology has yet to be finalized. There are also twice as many deferred improvement agreements in Phase II (14) compared to Phase I (7). Staff will review other funding sources, such as SB 1, Gas Tax, Measure M, and/or deferred street improvement reanalysis, among others to fund the remaining balance. A breakdown of funding sources will be brought back to council for consideration as part of the midyear budget updates.
The Bay Area is experiencing high volatility in the construction/bidding environment in great part because of high demand, supply chain issues and increases in energy related costs. The costs estimates provided are conservative and reflective of the current escalated construction cost environment. There are some indicators pointing to a slowing economy which could result in improvements to the public bidding environment in the next 8-12 months, which aligns with the anticipated timing this project. The final construction cost will not be known until required public bids are received.
Staff recommends that the City Council approve the updated CIP project page for the Poplar Street Traffic Calming and Safety Project, which creates two distinct phases (Phase I and Phase II).
ATTACHMENTS:
1. Resolution
2. Amended CIP Project Pages – Poplar Street Traffic Calming and Safety Project Phase I & Phase II
3. City Council Report – February 15, 2022 (available online) 22 Resolution No. C-2022-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY TO APPROVING THE
AMENDED CAPITAL IMPROVEMENT PROJECT PAGE PHASING THE POPLAR STREET TRAFFIC
CALMING AND SAFETY PROJECT
WHEREAS, in April 2022, City Staff obtained a 65% design cost estimate for the Poplar Street Traffic Calming and Safety Project (Project), CIP Project No. 0593, totaling $5,250,000; and
WHEREAS, the project has $1,202,000 in OBAG 2 grant funding that is set to expire in the next year; and
WHEREAS, after reviewing the funding challenges, staff considering phasing the project utilizing Highway 1 as the divide between the project phases as east (Phase I) being between Highway 1 and Main Street, and west (Phase II) being between Railroad Avenue to Highway 1; and
WHEREAS, the estimate for Phase I as a standalone project comes to $1,950,000 and considering the OBAG 2 grant there is a shortfall of $748,000 for construction which staff will return at midyear to address with the council.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby approves the updated Capital Improvement Project pages for the Poplar Street Traffic Calming and Safety Project, which creates two distinct phases (Phase I and Phase II). ***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 15th day of November 2022 by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Jessica Blair, City Clerk Debbie Ruddock, Mayor
23 Category: 0593
Project Location:
Type:
Duration: FY 17‐18 Estimated Completion: 123 Fund Name: Streets and Roads XX
PRIOR YEARS BUDGET
EXPENDITURES
FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FUTURE YEARS TOTAL ALL FY $ 113,531 $ 114,400 $ 227,931
$ 100,000 $ 100,000$ 1,750,000 $ 1,750,000$ 100,000 $ 100,000 $ ‐
$ 113,531 $ 114,400 $ 1,950,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 2,177,931
PRIOR YEARS BUDGET
ALLOCATIONS
FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FUTURE YEARS TOTAL ALL FY $ 748,000 748,000
$
$ 113,531 $ 114,400 $ 227,931
$ 1,202,000 $ 1,202,000
$ ‐$ ‐$ ‐ $ 113,531 $ 114,400 $ 1,950,000 $ ‐ $ ‐ $ ‐ $ ‐ $ 2,177,931 PROJECT TITLE: POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT ‐ PHASE 1 Streets Project Number:
Poplar Street Between Main and Hwy 1 Lead Department: Public Works Fiscal Sustainability ADDITIONAL DETAILS:
Inclusive Governance
This project received grant funding obligation in FY 17‐18 from the Metropolitan Transportation Commission. The unfunded portion of the project will likely be funded through the Deferred Street Improvement Agreements (Property Owner Contributions), additional grant or general funds. Due to rising costs, the original scope for this project has been split into two phases.
EXPENDITURES
STRATEGIC PLAN GOAL (please check all that apply)
Community Enhancement/Public Safety Status:
FY 23‐24 Fund Number:
DESCRIPTION:
This project includes the design and improvement of a 850 foot strip of Poplar Street from Main Street to Highway 1 as a "Complete Street" project. Anticipated enhancements include pedestrian and bicycle facilities, storm water improvements, traffic calming elements and green infrastructure.
InfrastructureHealthy Community/Public Safety
The project is phased in two parts, with both projects collectively providing a safe and inviting access to and from Poplar Beach and the Coastal Trail for residents and visitors.
JUSTIFICATION:
Previously Approved
Engineering & Design
Prof.Serv/Env.ConstructionUNFUNDEDGeneral FundGrant ‐ Federal
SOURCE(S) OF FUNDS
TOTAL
PM‐CMMaintenance
TOTAL
Property Owner ContributionStreet and Road ‐ Fund 123
Gas Tax ‐ Fund 122
24 Category: TBD
Project Location:
Type:
Duration: FY 17‐18 Estimated Completion: 123 Fund Name: Streets and Roads XX
PRIOR YEARS BUDGET
EXPENDITURES
FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FUTURE YEARS TOTAL ALL FY $ ‐
$ 150,000 $ 150,000
$ 3,000,000 $ 3,000,000
$ 150,000 $ 150,000
$ ‐
$ ‐ $ ‐ $ ‐ $ ‐ $ 3,300,000 $ ‐ $ ‐ $ 3,300,000
PRIOR YEARS BUDGET
ALLOCATIONS
FY 22‐23 FY 23‐24 FY 24‐25 FY 25‐26 FY 26‐27 FUTURE YEARS TOTAL ALL FY $ ‐$ ‐$ ‐$ ‐
$ 3,300,000 $ 3,300,000
$ ‐ $ ‐ $ ‐ $ ‐ $ 3,300,000 $ ‐ $ ‐ $ 3,300,000
DESCRIPTION:
image
This is Phase 2 of the Poplar Street Traffic Calming and Safety Project. This project includes the design and improvement of a 2,050 foot strip of Poplar Street from Highway 1 to Railroad Avenue as a "Complete Street" project. Anticipated enhancements include pedestrian and bicycle facilities, storm water improvements, traffic calming elements and green infrastructure.
Healthy Community/Public Safety
PROJECT TITLE: POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT ‐ PHASE 2 Streets Project Number:
Poplar Street Between Highway 1 and Railroad Lead Department: Public Works Community Enhancement/Public Safety Status: Previously Approved FY 25‐26 Fund Number:
JUSTIFICATION:
The project is phased in two parts, with both projects collectively providing a safe and inviting access to and from Poplar Beach and the Coastal Trail for residents and visitors.
STRATEGIC PLAN GOAL (please check all that apply)
Infrastructure
TOTAL
Fiscal Sustainability ADDITIONAL DETAILS:Inclusive Governance The unfunded portion of the project will likely be funded through the Deferred Street Improvement Agreements (Property Owner Contributions), additional grant or general funds.
EXPENDITURES
Engineering & Design
Prof.Serv/Env.ConstructionPM‐CMMaintenanceUNFUNDED
TOTAL
SOURCE(S) OF FUNDS
General FundStreet and Road ‐ Fund 123
Grant ‐ Federal
Property Owner Contribution
25
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Lisa Lopez Rossi, Administrative Services Director Bryan Lopez, Senior Management Analyst
TITLE: AGREEMENT WITH INFINITY TECHNOLOGIES FOR INFORMATION TECHNOLOGY
SERVICES
______________________________________________________________________________ RECOMMENDATION:
Adopt a resolution authorizing the City Manager to execute a three-year contract agreement with Infinity Technologies to provide Information Technology services at a cost of $167,520 per year with a 10% contingency for unforeseen additional needs at $16,752 per year.
FISCAL IMPACT:
The City’s current annual cost of technology services is $184,272 per year, which has been included in the adopted FY 2022-23 budget.
STRATEGIC ELEMENT:
This recommendation supports the Infrastructure and Environment Element of the Strategic Plan.
BACKGROUND:
The City of Half Moon Bay has partnered with Stepford Inc. since 2000 to provide Information Technology management services. In 2003, the city assigned a portion of a Management Analyst to facilitate Information Technology support services and projects. In 2019 the city renewed with Stepford for a 3-year term and renegotiated the contract the following year for the remaining 2 years of the contract. Currently, the Senior Management Analyst in Administrative Services has provided additional oversight in the Information Technology Division and has worked to update technology, security, processes, and infrastructure, that was previously ill equipped to support the ongoing needs of the city.
Given the evolving needs of the city and by direction of the City Council, staff initiated an RFP for Information Technology Management services in Summer 2022. The process yielded 7 qualified proposals which were reviewed by a selection committee made up of a highly diverse group of city staff. Of the 7 qualified proposals, 3 were deemed highly qualified and were selected to move 26
forward to interviews. Following the interviews,staff recommendsselecting Infinity Technologies as the new Information Technology Management services provider due to their exceptional qualifications as well as the feedback received from similar jurisdictions.
DISCUSSION:
Infinity Technologies has current experience serving as full-service IT and GIS staff focused primarily on California public agencies, with a strong local staff presence in Northern California.
Infinity Technologies currently employs 24 IT professionals and 11 GIS professionals, encompassing a broad range of experience and skill sets and serve over 80 clients, 40 of which are municipal and public agency clients in California.
Infinity Technologies comes with positive references. When agencies were asked if they would be willing to select an alternative IT Management company, the response was overwhelmingly “no”.
Infinity Technologies will be tasked with the following condensed scope of services:
• Protect and secure physical and virtual technologies
• Ensure efficient operation of internal networks and computer systems • Provide high quality and knowledgeable technical support to submitted employee tickets
• Minimize spending while maximizing ROI of technology purchases • Manage Cloud services and integrations with on-prem services • Provide 24/7/365 emergency support
• Provide a dedicated phone number for emergency support providing <= 1 hour response time
• Ensure technician(s) can arrive within 1 hr. for onsite support in catastrophic emergencies
• Ensure <= 4 hr. response to non-emergency tickets
• Maintain quality communication and follow-up on all tickets.
Additionally, Infinity Technologies will manage or assist with the management of the following areas of Information Technology:
• Technology Support
• Data Center Management
• Communications
• Networking
• Software
• Security
• Purchasing
• Management
• Other projects as assigned
27
Staff recommends that Council authorize the City Manager to execute a three-year contract agreement with Infinity Technologies as the new Information Technology Management company for a contract term of 3-years with the option to extend or renew the agreement at the end of the term. The proposed term of the contract will begin January 1, 2023, and end December 31, 2026.
ATTACHMENT:
Resolution authorizing the City Manager to execute an agreement with Infinity Technologies. 28 Resolution No. C-2022-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY
AUTHORIZING THE CITY MANAGER TO EXECUTE A THREE-YEAR AGREEMENT WITH INFINITY
TECHNOLOGIES FOR INFORMATION TECHNOLOGY SERVICES
WHEREAS, the City of Half Moon Bay initiated a Request For Proposals and after receiving several qualified proposals selected Infinity Technologies as the top candidate to provide Technology Management services to the City; and WHEREAS, the City has reviewed the scope of work and fee proposed by Infinity Technologies and determined both reasonable and necessary to provide quality Information Technology support services to the City; and
WHEREAS, the City would like to execute a three-year agreement.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby approves and authorizes the City Manager to execute the agreement between the City of Half Moon Bay and Infinity Technologies for a term of three years, expiring on December 31, 2026, at an amount of $167,520 per year with a contingency of 10% for unforeseen additional needs at $16,752 per year.
***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 15th day of November, 2022 by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
Jessica Blair, City Clerk Debbie Ruddock, Mayor
29
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: November 15, 2022
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Jessica Blair, Communications Director / City Clerk TITLE: INPUT ON LEAGUE OF CALIFORNIA CITIES LEGISLATIVE PLATFORM FOR 2023 /
INFORMATIONAL UPDATE ON CITY LEGISLATIVE ADVOCACY EFFORTS ______________________________________________________________________________ RECOMMENDATION:
Discuss the list of priorities being considered by the League of California Cities for its 2023 Legislative Platform and identify the City Council’s top priorities as well as any that the Council would not support; and receive an update on the City’s legislative advocacy efforts.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
STRATEGIC ELEMENT:
This action supports the Inclusive Governance element of the Strategic Plan.
DISCUSSION:
Each year in December, the League of California Cities sets its Legislative Platform for the following year. The platform is set following a series of outreach efforts including a survey sent to the entire membership, trends in the political landscape of the State Legislature, and input by the League Leaders.
League Leaders consists of the Cal Cities Board of Directors and leadership from the divisions, departments, policy committees, and diversity caucuses. At the end of November, the League Leaders meet in person to review progress on the current year’s strategic advocacy priorities, discuss challenges and opportunities for cities, and inform recommendations for the following year’s advocacy priorities to be considered by the Cal Cities Board during its December meeting.
As the 1st Vice President of the City Clerk’s Department of the League, the Communications Director / City Clerk has been invited to the League Leaders Workshop and corresponding Cal Cities Board of Director meeting at the end of this month at which time the 2023 Action Agenda will be formulated and adopted.
30
Given that the Action Agenda is based on policy priorities of the member cities, staff wanted to give the City Council the opportunity to provide its input ti be advocated for on behalf of the City at the League Leaders Workshop.
Attached is the list of Issues and Priorities for the Legislature and Administration in 2023 document provided for this workshop as well as a history of the Action Agenda for the League since 2012. Staff asks that the Council review this list and identify its top few priorities and any listed priorities that the Council does not support.
ATTACHMENTS:
1. Issues and Priorities for the Legislature and Administration in 2023
2. Cal Cities Action Agenda 2012-2022
31 Agenda Item C
Issues and Priorities for the Legislature and
Administration in 2023
Housing and Land Use
• 6th cycle RHNA implementation,
reforms, and appeals
• 6th cycle RHNA noncertified cities
• Redevelopment 2.0: affordable
housing and infrastructure
• Mandatory state densities/height
located near transit
• Regulations in fire-prone, drought, and
coastal areas
• General Plan and Sustainable
Communities Strategies (SCS)
conformity
• Reductions of local development fees
• Penalties for lack of housing
production
• Promoting regional solutions
• SB 9 lawsuit
• Possible RHNA lawsuit
Homelessness
• Implementing the Community
Assistance, Recovery, and
Empowerment (CARE) Court Program
• Improving California’s behavioral
health system to address the needs of
unhoused residents
• City/county/state responsibilities for
addressing homelessness
• Housing affordability and
homelessness specifically among
California’s older adults
Economic Development
and Post-Redevelopment Tools
• Restoring robust tax increment tool (SB
5 redo)
• Fixing Community Revitalization and
Investment Authorities (CRIA) and
Enhanced Infrastructure Financing
Districts (EIFD)
• Improving hiring tax credit
• Opportunity Zones: conform with
federal tax law
Revenue and Taxation
• Unfunded mandates
• Reforming Gann Limit
• Zolly v. Oakland (franchise fees)
• Prop. 218 fees (Plata v. San Jose)
• Allocating online/remote sales tax
revenues
• Reforming tax rebate agreements
• Insufficient VLF/ERAF
• Card rooms oversight and revenues
• Property tax abatement proposals
• Annexation and incorporation reform
• Short-term rentals (STR) tax
preemption
Environment
• Emergency and disaster preparedness
• Addressing climate change
• Organic waste diversion regulation
implementation and costs
• Implementing single-use plastics laws
(SB 54)
• Bottle bill reform (CRV cans)
• Energy availability, reliability, and
resiliency
• Building decarbonization
• Funding for local climate initiatives
• Addressing sea level rise
• Intersection between housing, land
use, and reducing greenhouse gas
emissions (SB 375 2.0)
Water
• Drought impacts, mandates,
conservation, and adaptation
• Strengthening water grid capacity
• Colorado River and Central Valley
river flows (urban, agricultural,
environmental uses)
20 32
Agenda Item C
• Continued ground water statutory
and regulatory implementation
Community Services
• Community disaster resiliency and
preparedness
• Increased access to senior resources
• Increased access and funding for
parks and open spaces
• Childcare availability
• Increased resources for libraries
Public Safety
• Law enforcement recruitment and
retention
• Public safety officials suicide
prevention resources
• Bail/pre-trial reform
• Improved illegal firework regulation
• Organized retail theft
• Prop. 47 reform
Cannabis
• State oversight and regulations
• Addressing illicit cannabis operations
and impacts on environment and
public safety
• Exploring incentives for local
participation in the regulated market
• Continued transition from provisional
to annual licensing
• Medicinal cannabis delivery
compliance
Labor and Human Resources
• Pension and other post-employment
benefits (OPEB) sustainability and
reform
• City workforce development and
employee retention
• CalPERS regulations for retired
annuitants
• CalPERS Risk Mitigation Policy changes
• Workers’ compensation and
presumptions expansion
• Unemployment Insurance implications
• Public sector collective bargaining
• COVID-19 employer/employee
impacts
Governance, Transparency, and Elections
• Brown Act modernization
• Election and voting reforms
• California Public Records Act reform
• Expansion of mandated local elected
training
• Cybersecurity
• California Voters Rights Act litigation
Transportation and Public Works
• Protecting, enhancing and leveraging
transportation and infrastructure
funding
• Developing more sustainable
revenues for local transportation
projects
• Shift from gas tax to road charge
• Advanced Clean Fleet rulemaking
impacts
• Proliferation of electric vehicle and
related infrastructure and funding
needs
• Autonomous vehicles deployment
• Regulating rideshare services
• Expanded drone use
• New technology impacts (i.e., air
taxis)
• Expanded micromobility services
• Increasing broadband deployment
• Seismic retrofitting
21 33
Agenda Item C
CAL CITIES ACTION AGENDA 2012 - 2022
2022
1. Secure funding to increase the supply and affordability of housing and reform state housing laws to retain local authority.
2. Attain investments to strengthen and sustain critical infrastructure.
3. Secure increased funding and resources to prevent homelessness and assist individuals experiencing homelessness.
4. Strengthen disaster preparedness, resiliency, and recovery from climate change impacts through improved collaboration and resources.
2021
1. Secure state and federal funding for local COVID-19 public health response and economic recovery for all.
2. Secure funding to increase the supply and affordability of housing and resources to assist individuals at risk of – or already experiencing – homelessness while preserving local decision making.
3. Improve state-local coordination and planning to strengthen community disaster preparedness, resiliency, and recovery.
4. Protect and modernize critical infrastructure.
2020
1. Improve the supply and affordability of housing.
2. Advocate for increased funding and resources to prevent homelessness and assist individuals experiencing homelessness.
3. Address cities’ fiscal sustainability to deliver essential services and meet pension obligations.
4. Strengthen community and disaster preparedness, public safety, and resiliency.
Address public safety concerns of California Cities.
2019
1. Provide Cities Additional Funding and Tools and Preserve Local Authority to Address Housing Production, Affordability and Homelessness Challenges.
2. Improve Disaster Preparedness, Recovery and Climate Resiliency.
3. Promote Sustainability of Public Pension and Retirement Health Benefits.
4. Address Public Safety Concerns of California Cities. 2018
1. Address Public Safety Concerns of California Cities.
2. Ensure Sustainability of Public Pension and Retirement Health Benefits.
3. Protect Existing Transportation Funding for Local Priorities.
4. Improve Housing Affordability and Support Additional Resources to Address the Homelessness Crisis.
22 LEAGUE OF
CALIFORNIA
CITIES
34 Agenda Item C
2017
1. Increase Funding for Critical Transportation and Water Infrastructure.
2. Develop Realistic Responses to the Homeless Crisis.
3. Improve the Affordability of Workforce Housing and Secure Additional Funds for Affordable Housing.
4. Address Public Safety Impacts of Reduced Sentencing Laws, Protect Local Priorities in the Implementation of AUMA, and Preserve City Rights to Deliver Emergency Medical Services.
2016
1. Increase Funding for Critical Transportation and Water infrastructure.
2. Improve Housing Affordability.
3. Update the Local Government Tax Structure to Respond to the New Economy and Stimulate Economic Growth.
2015
1. Expand Economic Development Tools and Reduce Regulation.
2. Implement Additional Pension, Other Post-Employment Benefits (OPEB) and Related Reforms to Help Reduce Unfunded Liabilities and Insolvency Risks
3. Modernize the Financing of Critical Infrastructure Maintenance and Construction Programs.
4. Update the Local Government Tax Structure to Respond to the “New Economy. 2014
1. Provide new options for infrastructure investment and economic development
2. Expand reform of pension and other post-employment benefits (OPEB) policies to better contain long-term costs.
3. Build effective partnerships to help respond to growing community needs. 2013
1. Build lasting partnerships with new and returning state policy-makers to support all Californians.
2. Expand community and economic development tools and funding options for city services.
3. Continue pension and other post-employment benefits (OPEB) reforms.
4. Implement an effective League branding strategy.
2012
1. Support reforms to achieve a more sustainable and secure public pension system
2. Promote local control of city revenues, land use, redevelopment, etc.
3. Reform the structure, governance, transparency, and fiscal integrity of state government
23 35