MINUTES
CITY OF HALF MOON BAY CITY COUNCIL
TUESDAY, JUNE 20, 2023
ADCOCK COMMUNITY/SENIOR CENTER, 535 KELLY AVENUE
CALL TO ORDER / ROLL CALL
Mayor Penrose called the meeting to order at 7:01 p.m. and led the Pledge of Allegiance.
ROLL CALL
PRESENT: Councilmembers Brownstone, Rarback, and Ruddock, Vice Mayor Jimenez, and Mayor Penrose
PROCLAMATIONS AND PRESENTATIONS
MIDCOAST COMMUNITY COUNCIL UPDATE
Gregg Dieguez discussed recent activities of the Midcoast Community Council.
MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE None.
REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
City Attorney Enberg reported that the Council met in Closed Session and there was no reportable action.
CITY MANAGER UPDATES TO COUNCIL
Assistant City Manager Doughty provided an update on the activity at Poplar Beach and plans for additional patrol on July 4th. He provided background on the Poplar Beach gate.
City Manager Chidester discussed graffiti which was found on City property, including community murals.
PUBLIC FORUM
The following individuals addressed the Council:
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• Elizabeth Honeymann
• John Ullom
• Rocio Avila
• Carolina Carbajal
• Crystal Avila
• Karin Meiswinkel
• Scott Amour
• Joanne Rokosky
• Carlysle Young
• Nancy Marguiles
• Caeli Collins
1. CONSENT CALENDAR
Councilmember Rarback pulled Items 1.I and 1.P.
Councilmember Ruddock pulled Item 1.O.
Staff requested pulling item 1.Q.
The Consent Calendar consisted of followings items:
1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES
1.B WARRANTS FOR THE MONTH OF MAY 2023
1.C SHORT-TERM VACATION RENTAL AND HOME OCCUPATION ORDINANCE SECOND
READING
1.D AGREEMENT WITH ABUNDANT GRACE FOR THE FY 2023-24 COASTAL CLEANUP PROGRAM
1.E FINAL ACCEPTANCE OF THE PELICAN POINT GENERATOR REPLACEMENT PROJECT (CIP NO. 1284)
1.F FIRST AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT WITH SWCA ENVIRONMENTAL CONSULTANTS, INC. FOR ENVIRONMENTAL SERVICES FOR THE
PILARCITOS CREEK RESTORATION AND REMEDIATION PROJECT
1.G POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT – PHASE 1 (CIP PROJECT NO. 0593) – CALTRANS PROGRAM SUPPLEMENT AGREEMENT
1.H SMCTA FUNDING AGREEMENT EASTSIDE TRAIL – NORTH SEGMENT 4 (CIP NO. 619)
1.J 555 KELLY AVENUE AFFORDABLE HOUSING DEVELOPMENT – EXTENSION OF THE TERM OF
THE EXCLUSIVE NEGOTIATIONS AGREEMENT WITH MERCY HOUSING
1.K SALARY SCHEDULE FOR THE INTERNATIONAL UNION OF OPERATING ENGINEERS STATIONARY LOCAL 39, AFL-CIO; REPRESENTED MANAGEMENT TEAM MEMBERS, AND
NON-REPRESENTED EMPLOYEES
1.L PROPOSED CLASSIFICATION AND COMPENSATION CHANGES
1.M CASELLE, INC. PROFESSIONAL SERVICES AGREEMENT
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1.N AUTHORIZE THE CITY MANAGER TO WAIVE SPECIAL EVENT PERMIT FEES FOR RESIDENTS
WHO HOST BLOCK PARTIES ON NATIONAL NIGHT OUT
MOTION
Councilmember Brownstone moved and Vice Mayor Jimenez seconded a motion to approve the Consent Calendar, with the exception of Item Nos. 1.I, 1.O, 1.P and 1.Q. The question was called and the motion carried unanimously.
2. ORDINANCES AND PUBLIC HEARINGS
2A. RESOLUTION ASSESSING THE LEVY FOR THE HALF MOON BAY BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2023-24
Economic and Community Vitality Manager Decker presented the staff report.
Mayor Penrose opened the public hearing. There being no speakers, Mayor Penrose closed the public hearing.
MOTION
Councilmember Brownstone moved and Councilmember Ruddock seconded a motion to adopt a resolution assessing the levy for the Half Moon Bay Business Improvement District for Fiscal Year 2023-24. The motion carried unanimously.
CONSENT CALENDAR (Continued)
The following items were pulled from the Consent Calendar for individual consideration:
1.I ANNUAL RENEWAL OF COMMUNITY DEVELOPMENT CONTRACTS
Councilmember Rarback stated he pulled Items 1.I and 1.P for the purpose of transparency and suggested information on performance and a potential discussion of the items.
MOTION
Councilmember Brownstone moved and Councilmember Ruddock seconded a motion to adopt resolutions authorizing the City Manager to execute professional services agreements through June 30, 2024 with: 1. 4LEAF, Inc. (4Leaf) for building plan check and inspection services in an amount of $318,997; and 2. Metropolitan Planning Group (M-Group) for contract planning services in an amount of $137,500. The question was called and the motion carried unanimously.
1.P ANNUAL RENEWAL OF PUBLIC WORKS CONTRACTS
MOTION
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Councilmember Brownstone moved and Vice Mayor Jimenez seconded a motion to adopt resolutions authorizing the City Manager to execute professional services agreements with:
1. 4LEAF, Inc. for Public Works Construction Inspection services in the amount of $191,000;
2. American Debris Box to provide portable toilet services Citywide in the amount of $85,000; 3. Impec Group for janitorial services in the amount of $217,020; 4. Loral Landscaping for median maintenance in the amount of $49,920; 5. Mark Thomas to provide operational assistance for the Fats Oils and Grease (FOG) program and CCTV inspections in the amount of $79,175; 6. Peninsula Municipal Engineering, Inc. (PME) for project management of grant funded projects Pacific Coast Highway Bikeway North Project (aka:
Eastside Parallel Trail Segment 4 (0619) and the Highway 1 Safety – North (0538) in the amount of $245,000; 7. W. Housen & Associates for engineering services related to sewers in the amount of $150,000; and 8. West Coast Arborists (WCA) to provide tree trimming and tree removal services in the amount of $150,000. The question was called and the motion carried unanimously.
1.O ON-CALL PROFESSIONAL SERVICES AGREEMENT WITH WOOD CONSULTING SERVICES Councilmember Ruddock expressed concern about on-call agreements and questioned the open-ended nature of the contract.
MOTION
Councilmember Brownstone moved and Vice Mayor Jimenez seconded a motion to adopt a resolution authorizing the City Manager to execute an on-call Professional Services Agreement with Wood Consulting Services for project support in the following areas including, but not limited to, economic and business development and Coastside Recovery Initiative project implementation, with a not-to-exceed amount of $80,000. The question was called and the motion failed 2-3, Mayor Penrose and Councilmembers Rarback and Ruddock dissenting.
1.Q AGREEMENT WITH EL CENTRO DE LIBERTAD FOR COMMUNITY RESPONDER PROGRAM (CARES)
City Manager Chidester indicated the item should not have been on the Consent Calendar.
Community Services Analyst Acosta presented the staff report.
The Council discussed the item and asked questions of staff.
The following individual addressed the Council:
• Gregg Dieguez
MOTION
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Councilmember Brownstone moved and Councilmember Ruddock seconded a motion to finalize and execute an agreement with El Centro de Libertad for a Community Responder program, at a cost not-to-exceed $549,944, for a term beginning July 1, 2023, and ending June 30, 2024, including options for up to four annual renewals, conditional upon available funding. The question was called and the motion carried unanimously.
3. RESOLUTIONS AND STAFF REPORTS
3A. ACQUISITION OF ACCESS LICENSE AND EASEMENT LOCATED AT 20 STONE PINE ROAD FOR
THE CARTER PARK IMPROVEMENT PROJECT
Public Works Director Bozorginia presented the staff report.
The Council asked questions of staff and discussed the item.
MOTION
Councilmember Brownstone moved and Councilmember Ruddock seconded a motion to adopt a resolution authorizing the City Manager to execute the Agreement to Acquire Temporary Construction Access License and Permanent Pathway Easement over real property owned by Bahram Abolmoluki and Zohreh Abolmoluki, located at 20 Stone Pine Road in Half Moon Bay California (San Mateo County APN: 056-391-010), including: 1) a nonexclusive 12-month Temporary Construction Access License, 2) an exclusive 12-month Temporary Construction Access License, and 3) a Permanent Pathway Easement (collectively, Access). The question was called and the motion carried unanimously.
RECESS
Mayor Penrose called a recess at 8:19 p.m. The meeting reconvened at 8:25 p.m. with all Councilmembers present.
3.B AGREEMENT FOR LAW ENFORCEMENT SERVICES WITH COUNTY OF SAN MATEO SHERIFF’S OFFICE – AMENDMENT FIFTEEN
City Manager Chidester presented the staff report.
The Council asked questions of staff and discussed the item.
MOTION
Councilmember Brownstone moved and Councilmember Rarback seconded a motion to authorize the City Manager to negotiate and execute Amendment Fifteen to the Agreement for Law Enforcement Services with the County of San Mateo Sheriff’s Office, continuing services under the current Rates/Payments schedule, through September 2023. The motion carried unanimously.
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3.C HALF MOON BAY SEWER COLLECTION SYSTEM MAINTENANCE – SEWER AUTHORITY MIDCOASTSIDE Public Works Director Bozorginia presented the staff report.
MOTION
Councilmember Brownstone moved and Councilmember Rarback seconded a motion to adopt a resolution approving the FY 2023-24 Sewer Authority Mid-Coastside (SAM) Collections Budget and authorizing the City Manager to execute Amendment No. 6 to the sewer collection system maintenance professional services agreement with the Sewer Authority Mid-Coastside (SAM) establishing the FY 2023-24 annual cost at $263,824 and extending the Agreement for one (1) additional year (expiration of June 30, 2024). The question was called and the motion carried unanimously.
3.D SEWER AUTHORITY MID-COASTSIDE FISCAL YEAR 2023-24 OPERATIONS AND
MAINTENANCE (GENERAL) BUDGET
Public Works Director Bozorginia presented the staff report.
The following individuals addressed the Council:
• Gregg Dieguez
MOTION
Councilmember Rarback moved and Councilmember Brownstone seconded a motion to adopt a resolution conditionally approving the General Budget of SAM for FY 2023-24 (included as Exhibit A to the resolution) as follows: 1. The City approves $3,449,957, which is the full budgeted amount less 61.5% of the $3.5 million FY 23-24 budgeted amount for the Montara Force Main infrastructure replacement project; and 2. The City approves the full $9,109,686, of which the City’s flow-based allocation for all costs is $5,602,457 (61.5% of total) to be paid under protest but directs the Mayor and City Manager to refrain from delivering the resolution to SAM and paying, under protest, 61.5% of the Montara Force Main replacement project until all parties have executed the Stipulation Regarding Expenses and Assessments of Sewer Authority Mid-Coastside for 2023-24 Fiscal Year (“Stipulation”) including any non-substantive changes as the City Attorney may approve. If this approval becomes effective, and the resolution is signed and delivered, it will supersede the partial approval of SAM’s budget specified in paragraph 1 above. The question was called and the motion carried unanimously.
3.E FISCAL YEAR 2023-2024 RECOMMENDED BUDGET
Senior Accountant Stiles presented the staff report.
The Council asked questions of staff and discussed the item.
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MOTION
Councilmember Rarback moved and Councilmember Brownstone seconded a motion to adopt resolutions to: 1) establish the GANN Appropriation Limit for FY 2023-24; 2) approve the City’s Review of the Investment Policy; and 3) adopt the FY 2023-24 Annual Operating and Capital Budget. The question was called and the motion carried unanimously.
FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS
None.
CITY COUNCIL REPORTS
None.
ADJOURNMENT
Mayor Penrose adjourned the meeting at 9:12 p.m.
Respectfully Submitted: Approved:
Jessica Blair, City Clerk Deborah Penrose, Mayor
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