BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 1, 2024
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Karen Decker, Economic and Community Vitality Manager TITLE: JOBTRAIN CONTRACT AMENDMENT
______________________________________________________________________________ RECOMMENDATION:
Authorize the City Manager to amend the professional services agreement with JobTrain for employment services at the Opportunity Center by extending the term to September 30, 2025, for a contract amount not to exceed $350,372.
FISCAL IMPACT:
There is no net fiscal impact to the City. This contract is funded by a grant from the County of San Mateo.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability, Healthy Communities and Public Safety, and Inclusive Governance Elements of the Strategic Plan.
BACKGROUND:
As part of its commitment to provide relief to individuals and businesses impacted by COVID and to position the coastside economy for long-term resiliency, the City Council sponsored the Coastside Recovery Initiative. That effort resulted in a public report, Building a More Equitable, Vibrant and Resilient Coastside Economy. Substantiated by findings and recommendations from that report, the San Mateo County Board of Supervisors approved a $2,500,000 funding allocation to support the development of the Opportunity Center of the Coastside (OCC) – a first-of-its-kind service center for job seekers, small businesses, and entrepreneurs.
On February 7, 2023, City Council authorized staff to execute a grant agreement with the County to accept the grant, to develop and operate the OCC, and to retain qualified service providers through a request for proposals process (Resolution No. C-2023-04). On April 20, 2023, the City entered into an agreement with the County for a grant term ending September 30, 2024.
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After entering the agreement with the County and securing a space for the OCC, staff onboarded qualified service providers in each of the following areas: rapid employment services and career training (provided by JobTrain), small business development and support services (provided by Renaissance Entrepreneurship Center), and a new business incubator to support startups focused on resiliency tech (provided by American Energy Society).
To date, 42-percent of the $2,500,000 grant has been expended. The priority for staff has always been to maximize direct services to the community for as long as possible while simultaneously identifying alternate funding streams to ensure long-term sustainability of the OCC.
The City-County contract term was set to expire September 30, 2024 (which implicates all Cityservice provider contracts responsible for OCC program delivery). At a meeting of the City Council on September 17, 2024, Council authorized staff to amend the grant agreement between the City of Half Moon Bay and the County of San Mateo to a term ending September 30, 2025, and approved contract amendments for Renaissance Entrepreneurship Center, American Energy Society, and the Half Moon Bay Chamber of Commerce to a term ending September 30, 2025, in a total amount not to exceed $718,750 (Resolution No. C-2024-72). The professional services agreement between the City and JobTrain will expire on September 30, 2024, unless the contract is amended.
DISCUSSION:
An amendment for the professional services agreement with JobTrain was originally included in the staff recommendation from the Council meeting on September 17. The amendment for the JobTrain contract was excluded from Resolution No. C-2024-72 in order to provide additional time to analyze potential conflicts of interest pertaining to the employment of the Regional Director position at JobTrain which is currently held by an elected Half Moon Bay councilmember.
The City Attorney has prepared the attached legal opinion. In summary, under the applicable conflict of interest laws, in particular Government Code section 1090, Mayor Jimenez has a conflict of interest in the JobTrain contract by virtue of his financial interest in his employer.
However, the Mayor’s interest is subject to the “remote interest” exception, which applies to officers and employees of nonprofit entities. See Govt. Code section 1091(b)(1). Thus, the City may enter into the JobTrain contract so long as the Mayor discloses his interest to the City Council, the interest is noted in the official records, and the Mayor recuses from the vote and abstains entirely from the contracting process.
CONCLUSION:
If approved, staff will amend the professional services agreement with JobTrain with a contract term ending September 30, 2025, and in a contract amount not to exceed $350,372.
ATTACHMENTS:
1. Resolution
2. Legal Opinion of the City Attorney
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RESOLUTION NO. C-2024-_
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY
AUTHORIZING THE CITY MANAGER TO AMEND THE PROFESSIONAL SERVICES AGREEMENT
WITH JOBTRAIN FOR EMPLOYMENT SERVICES AT THE OPPORTUNITY CENTER BY EXTENDING THE TERM TO SEPTEMBER 30, 2025, FOR AN AMOUNT NOT TO EXCEED $350,372 WHEREAS, in 2022 City Council sponsored the Coastside Recovery Initiative in an effort to provide short-term relief against the impacts of COVID and long-term economic resiliency which resulted in fifteen recommendations; and
WHEREAS, in alignment with COVID recovery efforts, the County of San Mateo Board entered into a grant agreement with the City to support the development of the Opportunity Center of the Coastside (OCC), a service center for job seekers, small businesses, and entrepreneurs providing $2,500,000 in funding for a term ending September 30, 2024; and WHEREAS, on February 7, 2023, City Council authorized staff to execute a grant agreement with the County to accept the grant funds from the County of San Mateo in the amount of $2,500,000 resulting in the agreement being executed on April 20, 2023, for a grant term ending September 30, 2024; and
WHEREAS, City contracted with service providers for employment services (provided by JobTrain), small business development services (provided by Renaissance Entrepreneurship Center), a new business incubator to support startups focusing on resiliency tech (provided by American Energy Society), and management of the facility and day-to-day operations of the OCC (provided by the Half Moon Bay Chamber of Commerce); and WHEREAS, on September 17, 2024, to ensure continued service delivery, City Council authorized staff to amend the grant agreement between the City of Half Moon Bay and the County of San Mateo to a term ending September 30, 2025, and approved contract amendments for Renaissance Entrepreneurship Center, American Energy Society, and the Half Moon Bay Chamber of Commerce to a term ending September 30, 2025, in an amount not to exceed $718,750 (Resolution No. C-2024-72); and
WHEREAS, the contract amendment for JobTrain was postponed to the following City Council meeting on October 1, 2024, to allow sufficient time for the City Attorney to issue a legal opinion in response to a potential conflict of interest pertaining to personnel and to which the concern was deemed addressed.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the City Manager to amend the professional services agreement with JobTrain for employment services at the Opportunity Center by extending the term to September 30, 2025, for an amount not to exceed $350,372.
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***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 1st day of October 2024, by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Jessica Blair, City Clerk Harvey Rarback, Vice Mayor
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396 HAYES STREET, SAN FRANCISCO, CA 94102
T: (415) 552-7272 F: (415) 552-5816
www.smwlaw.com
CATHERINE C. ENGBERG
Attorney
[email protected]
M E M O R A N D U M
PUBLIC DOCUMENT FOR 10/1/24 COUNCIL PACKET
TO: Half Moon Bay City Council
Matthew Chidester, City Manager
FROM: Catherine C. Engberg, City Attorney
Nardos Girma, Deputy City Attorney
DATE: September 24, 2024
RE: Potential Conflict of Interest re City of Half Moon Bay’s Professional Services Contract with JobTrain
I. Question Presented
On October 1, 2024 the Half Moon Bay City Council will consider an amendment to a professional services contract with JobTrain, a 501(c)(3) nonprofit educational and training institution. Half Moon Bay Mayor Joaquin Jimenez is currently employed by JobTrain as the Regional Director of Half Moon Bay.
This memo considers whether Mayor Jimenez has a disqualifying conflict of interest in the contract under Government Code Section 1090 and whether the City of Half Moon Bay may enter into a renewed agreement with JobTrain.
II. Short Answer
Under Section 1090 Mayor Jimenez does have a conflict of interest in the contract by virtue of his financial interest in his employer. However, the Mayor’s interest is likely subject to a “remote interest” exception in Section 1091(b) and the City may still enter into the agreement if the Mayor discloses his interest to the City Council, the interest is noted in the official records, and the Mayor recuses from the vote and abstains entirely from the contracting process.
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Memo to Half Moon Bay City Council
September 24, 2024
III. Background
A. The City’s Professional Services Agreement with JobTrain In 2021, the City of Half Moon Bay partnered with the Half Moon Bay Coastside Chamber of Commerce and County of San Mateo to develop the Coastside Recovery Initiative (CRI). As a result of, and based on recommendations from this initiative, the San Mateo County Board of Supervisors allocated federal American Rescue Plan Act (ARPA) funds to the City of Half Moon Bay for the development of an economic advancement center. This center, the Opportunity Center of Coastside (OCC), is a program and service center located in Downtown Half Moon Bay. OCC was collaboratively developed by four non-profits, including JobTrain, a 501(c)(3) nonprofit educational and training institution accredited by the Western Association of Schools and Colleges.
On November 7, 2023, the Half Moon Bay City Council adopted a resolution authorizing the City Manager to execute a professional services agreement with JobTrain, up to $337,000. Under the Agreement, JobTrain would provide Job Seeker workforce development program services via the OCC. That agreement will expire on September 30, 2024 and the City now seeks to amend the term of the existing agreement to continue through September 30, 2025. No City General Fund dollars will be allocated to the OCC under this agreement and the City’s contributions consist solely of grant funds received from San Mateo County.
On September 17, 2024 the City Council received an update on the OCC and considered a resolution authorizing the City Manager to extend the City’s agreement with the OCC. Mayor Jimenez was not present at the meeting and the City Council did not vote on the Job Train agreement. The Council authorized the extensions with the other three service providers.
The City Council is now scheduled to vote on the resolution to extend the Job Train contract on October 1, 2024.
B. City Attorney’s Request for FPPC Guidance
On August 26, 2024, the City Attorney sought guidance from the Fair Political Practices Commission (FPPC) to clarify Mayor Jimenez’s potential conflict of interest and confirm whether Section 1090 barred the City from entering into the renewed contract with JobTrain. The City Attorney’s letter requesting guidance is attached as Exhibit A. The FPPC declined to provide written advice, explaining that the City’s request would have required it to analyze past conduct, something it is prohibited from 181
Memo to Half Moon Bay City Council
September 24, 2024
doing. The letter from the FPPC, dated September 17, is attached as Exhibit B. As a result, the City Attorney’s Office conducted its own analysis.
IV. Analysis
A. Government Code Section 1090
Government Code Section 1090 prohibits a government officer or employee from entering into or participating in making contracts in which they have a financial interest. “Financial interest,” though not defined in the statute, has generally been broadly interpreted to include both direct and indirect interests in a contract, and both monetary benefit and the possibility of monetary benefit. Employees are generally considered to have a financial interest in a contract that affects their employer, due to their overall interest in the financial success of the employer and their continued employment. This interest exists even when the contract does not directly involve them or affect their salary. (Advice Letter to Atencio, No. A-24-033 (2024).) If the government officer with a disqualifying interest is a member of the legislative body making the contract, the agency is precluded from entering into the contract unless one of two exceptions apply: the remote interest exception or the non-interest exception.
Under the remote interest exception, the legislative body can enter into the contract if (1) the member’s financial interest is disclosed to the legislative body; (2) the interest is noted in the body’s official records; and (3) the member recuses from voting on the contract. (Gov. Code § 1091 (a).) Section 1091(b) outlines a long list of possible “remote interests,” one of which provides an exception for an officer or employee of a nonprofit entity. (Gov. Code § 1091 (b)(1).) Accordingly, an officer or employee of a 501 (c)(3) has a remote interest in their employment and the legislative body may enter into the contract provided the member recuses according to the requirements of Section 1091 (a).1
B. Mayor Jimenez’s Financial Interest
Mayor Jimenez is a government official subject to Section 1090. He is also currently employed by JobTrain as the Regional Director of Half Moon Bay. He was Vice-Mayor and participated in approval of the original contract in 2023, but was not an employee of JobTrain at that time.
Mayor Jimenez is financially interested in the City’s service provider agreement with his employer, JobTrain, and therefore has a conflict of interest under Section 1090. 1 See Advice Letter to Matthews, No. A-23-002 (2023); Advice Letter to Nerland, No. A19-014 (2019). 182
Memo to Half Moon Bay City Council
September 24, 2024
However, pursuant to Section 1091(b), his interest would be considered a “remote interest” under the exception for employees of a nonprofit entity.
Although the FPPC declined to offer advice here, past FPPC advice letters to other public officials are instructive. For example, the FPPC advised a councilmember for the City of Arcata that Section 1090 did not prohibit the council from entering into future contracts with the Aracata Chamber of Commerce, a nonprofit organization, even if the councilmember became the Chamber’s Executive Director, as long as the councilmember abstained from making those contracts. (Advice Letter to Matthews, No. A-23-002 (2023).) In another letter, the FPPC similarly advised that a councilmember’s interest in their nonprofit employer was a remote interest, even when it was likely that the contracts at issue would, by funding the organization’s overhead costs, ultimately affect the councilmember’s income. (Advice Letter to Ziegler, A-19-046 (2019).)2 Similar to these cases, Mayor Jimenez’s financial interest in JobTrain creates a conflict of interest, but one subject to the “remote interest” exception. Therefore, the City may enter into the contract with JobTrain provided the Mayor recuses from the decision, including leaving the room during consideration of the contract, pursuant to the Political Reform Act’s recusal requirements. (Advice Letter to Matthews, No. A-23-002 (2023).) 1831021.5
2 Our office considered the fact that the JobTrain contract, if approved, would pay for some or all of the Mayor’s salary, not “merely” overhead costs as in the Ziegler Advice Letter. We concluded that this distinction would not make a difference in the outcome.
The FPPC rules do not make such a distinction, and past FPPC advice letters have noted that salary and overhead expenses are fungible. (Advice Letter to Ziegler, A-19-046 (2019).)
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EXHIBIT A
184
396 HAYES STREET, SAN FRANCISCO, CA 94102
T: (415) 552-7272 F: (415) 552-5816
www.smwlaw.com
CATHERINE C. ENGBERG
Attorney
[email protected]
August 26, 2024
Via Electronic Mail Only
Fair Political Practices Commission
Legal Division
1102 Q Street, Suite 3050
Sacramento, CA 95811
E-Mail: [email protected]
Re: Request for Formal Advice Letter for Half Moon Bay Mayor Joaquin Jimenez Regarding City of Half Moon Bay’s Professional Services Agreement with JobTrain.
Dear Sir or Madam:
Our firm provides contract City Attorney services to the City of Half Moon Bay and I serve as City Attorney for the City. I am authorized to request advice of the Fair Political Practices Commission (“FPPC”) staff regarding a potential conflict of interest under Government Code Section 1090.
I. Background Facts
The City of Half Moon Bay is a city with a population of approximately 12,000 located in coastal San Mateo County.
Like many communities, the City suffered economic challenges during and as a result of the COVID-19 pandemic. To provide relief to individuals and business impacted by COVID and facilitate long-term economic resiliency, the City partnered with the Half Moon Bay Coastside Chamber of Commerce and County of San Mateo to develop the Coastside Recovery Initiative (CRI). As a result of, and based on recommendations from this initiative, the San Mateo County Board of Supervisors allocated federal American Rescue Plan Act (ARPA) funds to the City of Half Moon Bay for the development of an economic advancement center.
185
Fair Political Practices Commission, Legal Division
August 26, 2024
The Opportunity Center of Coastside (OCC) is a program and service center located in Downtown Half Moon Bay. OCC was collaboratively developed by four nonprofits, including JobTrain, a 501(c)(3) nonprofit educational and training institution accredited by the Western Association of Schools and Colleges.
On November 7, 2023, the Half Moon Bay City Council adopted a resolution authorizing the City Manager to execute a professional services agreement with JobTrain, up to $337,000. Under the agreement, JobTrain would provide Job Seeker workforce development program services via the OCC. That agreement will expire on September 30, 2024 and the City now seeks to amend the term of the existing agreement to continue through September 30, 2025. The City plans to place this item on its September 17, 2024 regular City Council meeting agenda.
Half Moon Bay Mayor Joaquin Jimenez is currently employed by JobTrain as the Regional Director of Half Moon Bay. He was Vice-Mayor and participated in approval of the original contract in 2023, but was not an employee of JobTrain at that time.
II. Analysis
Government Code Section 1090 prohibits a government officer or employee from entering into or participating in making contracts in which they have a financial interest. “Financial interest,” though not defined in the statute, has generally been broadly interpreted to include both direct and indirect interests in a contract, and both monetary benefit and the possibility of monetary benefit. If the government officer with a disqualifying interest is a member of the legislative body making the contract, the agency is precluded from entering the contract unless one of two exceptions apply: the remote interest exception or the non-interest exception.
Under the remote interest exception, the legislative body can enter into the contract if (1) the member’s financial interest is disclosed to the legislative body; (2) the interest is noted in the body’s official records; and (3) the member abstains from voting on the contract. (Gov. Code § 1091 (a).)
A. Mayor’s Financial Interest
Mayor Jimenez is a government official subject to Section 1090. He is an employee of JobTrain. For the purposes of the analysis, please assume that the proposed contract with JobTrain would pay some or all of Mayor Jimenez’s salary.
Section 1091 provides a “remote interest” exception for an officer or employee of a nonprofit entity. (Gov. Code § 1091 (b)(1).) Accordingly, an officer or employee of a 186
Fair Political Practices Commission, Legal Division
August 26, 2024
501 (c)(3) has a remote interest in their employment and the legislative body may enter into the contract provided the member abstains according to the requirements of Section 1091 (a).1
The City seeks guidance whether the City of Half Moon Bay may enter into a renewed agreement with JobTrain.
III. Conclusion
I sincerely appreciate your assistance with regard to this inquiry. If you require additional information in order to respond to this request, please feel free to contact me at [email protected].
Very truly yours,
SHUTE, MIHALY & WEINBERGER LLP
Catherine C. Engberg
1 See Advice Letter to Matthews, No. A-23-002 (2023); Advice Letter to Nerland, No. A19-014 (2019). 187
EXHIBIT B
188
STATE OF CALIFORNIA
FAIR POLITICAL PRACTICES COMMISSION
1102 Q Street • Suite 3050 • Sacramento, CA 95811
(916) 322-5660 • Fax (916) 322-0886
September 17, 2024
Catherine C. Engberg
City of Half Moon Bay
396 Hayes St.
San Francisco, CA 94102
Re: Your Request for Advice
Our File No. W-24-099
Dear Ms. Engberg:
This letter is in response to your request for advice regarding Government Code Section 1090, et seq.1
For requests under Section 1090, the Commission is explicitly required by law to decline to issue an opinion or advice relating to past conduct. (Section 1097.1(c)(2).) Your request would require analysis of decisions that have already occurred. After careful review of the facts provided, we must decline to provide written advice to you at this time. Accordingly, your request for advice has been withdrawn.
If you have other questions on this matter, please contact me at (916) 322-5660.
Sincerely,
Dave Bainbridge
General Counsel
/s/ John M. Feser Jr.
By: John M. Feser Jr.
Senior Counsel, Legal Division
JF:aja
1 All statutory references are to the Government Code, unless otherwise indicated. The regulations of the Fair Political Practices Commission are contained in Sections 18104 through 18998 of Title 2 of the California Code of Regulations. All regulatory references are to Title 2, Division 6 of the California Code of Regulations, unless otherwise indicated.
189
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 1, 2024
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Maz Bozorginia, Public Works Director/City Engineer Todd Seeley, Public Works Superintendent
TITLE: MAIN STREET BRIDGE MAINTENANCE OPTIONS
______________________________________________________________________________ RECOMMENDATION:
1) Receive direction from City Council on the creation of a maintenance program to begin addressing Main Street Bridge maintenance and accessibility needs; and 2) Adopt a resolution amending the FY 2024-25 to FY 2028-29 (CIP) by adding a new project entitled Main Street Bridge Maintenance Project as a “funded” programmed project for FY 2024-25, and amending the FY 2024-25 Capital Budget by allocating up to $200,000 from the General Fund to allow work to begin on this project immediately.
FISCAL IMPACT:
Staff is requesting authorization to utilize up to $200,000 (depending on Council direction) from the General Fund to create a new capital project designated as Main Street Bridge Maintenance Project.
STRATEGIC ELEMENT:
This action supports the Infrastructure and Environment, and Healthy Communities and Public Safety Elements of the Strategic Plan.
BACKGROUND:
The Main Street Bridge was constructed in 1900 and serves as the primary access point to downtown Half Moon Bay from State Route 92. The Bridge is a critical element of the City’s downtown and environmental setting. It is a historic structure and has an important relationship with the riparian habitat resources of Pilarcitos Creek below. The bridge structure is a concrete arch that is supported on concrete abutments and timber piles. A spandrel wall projects out from the arch soffit and supports earthen fill used to create the roadbed.
Wingwalls extend back from the abutments to support the roadway approaches. 190
The pedestrian walkways on either side of the bridge were added after the original construction. They are composed of pressure treated wood decking and railings, supported on steel supports which are anchored into the original bridge spandrel walls.
In 2014, Main Street Bridge (also known as the Pilarcitos Creek Bridge) was listed on the National Register of Historic Places. Also, in 2014, Half Moon Bay voters passed Measure F, the “Main Street Bridge Preservation Act,” which requires the Bridge’s “historical, visual, and physical integrity (including appearance and character)” to be “preserved intact” and prohibits the City from demolishing or physically expanding the Bridge without a prior vote of the people.
There have been multiple past efforts by the City to repair the existing bridge and address noncompliance issues. In 2015, the City hired Brookie Architecture and Planning to prepare an Accessibility Assessment to identify deficiencies in the existing walkways. In March of 2022, the latest project known as the Main Street Bridge Rehabilitation Project, was suspended and ultimately terminated during design due to critical feedback from the community on the scope and scale of the project. Since then, Public Works has been performing maintenance on the bridge as necessary, but the walkway on the east side of the bridge has shown signs of wear and requires more significant repairs to bring it into compliance with accessibility standards.
DISCUSSION:
Public Works has identified four (4) significant areas that need maintenance, specifically:
1) The walkway on the east side of the bridge is uneven and shows increasing signs of wear. Gaps between individual decking boards have widened over time and exceed code limits.
2) The railings on the bridge do not meet code requirements for guard rail height and contain gaps that are too large. They also need additional reinforcement. 3) The stucco on the bridge had begun chipping and needs a new coat to match what is existing. The bridge would also need to be repainted after this work is completed. 4) The walkway on the west side has begun to show signs of wear and should be replaced with the next few years.
The proposed scope of work is intended to maintain and preserve the Main Street Bridge, and is thus consistent with Measure F. Public Works is recommending a phased approach, starting with item #1 and working through the list as time and funds allow. Work would be accomplished using a mix of in-house staff and contractor support for the more specialized tasks.
The most pressing issue is to address the walkway on the east side of the bridge. Staff estimates that the last time this walkway was replaced was over 25 years ago. There are various options for materials, all at different price points, including a temporary repair that would address accessibility concerns but also be unsightly and the least desirable approach. For all the options outlined below the overall aesthetics would remain largely unchanged:
191
1) Replace existing lumber with new redwood. Materials would cost around $40,000 and maintenance staff would be able to complete this work 8 to 10 weeks after the project has been funded. Staff estimates that this option would provide up to 20 years of useful life. 2) Replace existing lumber with new pressure treated lumber. Materials would cost between $35,000 and $40,000 and maintenance staff would be able to complete this work 8 to 10 weeks after the project has been funded. Staff estimates that this option would provide up to 20 years of useful life.
3) Replace existing lumber with new Brazilian Hardwood (Ipe). By far the most expensive option, but extremely durable. Materials would cost around $100,000 and the maintenance staff should be able to complete this work 15 to 20 weeks after the project has been funded. Staff estimates that this option would provide up to 30 years of useful life. 4) Replace existing lumber with new composite material. Materials would cost between $75,000 and $90,000 but may need outside contract support. Due to fabrication lead times, staff estimates that it would take anywhere from 25 to 30 weeks after the project has been funded. Staff estimates that this option would provide up to 25 years of useful life.
5) Cover the existing material with painted plywood decking. This would be considered a temporary repair. Material costs would be between $5,000 and $10,000 and the maintenance staff would be able to complete the work within 4 weeks. Staff estimates that this option would provide 1-2 years of useful life before the work would need to be done again.
The railing on the bridge would be the next focus in the phased approach, but this work could likely be done at the same time as the walkway replacement on the east side. Staff estimates that this would cost between $5,000 and $10,000 in materials with the maintenance staff completing this work.
The stucco and paint on the bridge is exhibiting some deterioration. While this does not affect the structural integrity of the bridge, it is not aesthetically pleasing and does need to be repaired. Based on anecdotal evidence, the last time this work was done was over 20 years ago, so there is considerable longevity to this work. Staff estimates that this work would cost $50,000 to complete which includes necessary traffic control and would be done by a licensed contractor. Public Works Maintenance staff would be responsible for painting the bridge when the repairs are completed, which would require another $5,000 in materials.
The west side walkway would be the final phase of this project. The last time this walkway was replaced was approximately 20 years ago. Public Works would use the same materials used on the east side of the bridge, and the distance of that walkway is slightly more than half the east side. Depending on timing, this work would be roughly 60%-70% of the cost of doing the east side in a similar manner.
ATTACHMENT:
Resolution
192
RESOLUTION NO. C-2024-__
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY APPROVING AN AMENDMENT TO THE FY 2024-25 CAPITAL IMPROVEMENT PLAN AND CAPITAL BUDGET TO
FUND MAINTENANCE WORK ON THE WALKWAYS OF THE MAINSTREET BRIDGE TO ENSURE
SAFETY AND ACCESSIBILITY
WHEREAS, the Main Street Bridge was constructed in 1900 and serves as the primary access point to downtown Half Moon Bay from State Route 92; and WHEREAS, the bridge is a critical element of the City’s downtown and environmental setting; and
WHEREAS, the pedestrian walkways on either side of the bridge were added after the original construction. They are composed of pressure treated wood decking and railings, supported on steel supports which are anchored into the original bridge spandrel walls; and WHEREAS, Public Works has identified four (4) significant areas that need maintenance (Project), all of which are consistent with the Main Street Bridge Preservation Act (Measure F); and
WHEREAS, the most pressing issue is to address the walkway on the east side of the bridge. Staff estimates that the last time this walkway was replaced was over 25 years ago; and WHEREAS, a new allocation of $200,000 from the General Fund is necessary so that work can begin on the Project.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby:
1) Amends the FY 2024-25 to FY 2028-2029 Capital Improvement Program (CIP) by adding a new project entitled Main Street Bridge Maintenance Project as a “funded” programmed project for FY 2024-25; and
2) Amends the FY 2024-25 Capital Budget by allocating $200,000 from the General Fund for the Main Street Bridge Maintenance Project.
***************************************************************** I, the undersigned, hereby certify that the forgoing Resolution was duly passed and adopted on the 1st day of October 2024, by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
193
ATTEST: APPROVED:
__________________________ _____________________________ Jessica Blair, City Clerk Joaquin Jimenez, Mayor
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BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 1, 2024
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Jessica Blair, Communications Director / City Clerk Maggie Rodriguez, Assistant City Clerk
TITLE: COMMISSIONS / COMMITTEES APPOINTMENT PROCESS
______________________________________________________________________________ RECOMMENDATION:
Discuss options for a formal process for the appointment of representatives to City Boards, Commissions, and Committees, and direct staff to return with a resolution ratifying such process at the October 15, 2024, City Council meeting.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
STRATEGIC ELEMENT:
This recommendation supports the Inclusive Governance Element of the Strategic Plan.
BACKGROUND:
Traditionally, the process for appointing members to the City’s various boards, commissions, and committees has been somewhat informal. There is a Willing to Serve Form that interested candidates have used to submit their interest to be considered for vacant seats, with each Councilmember appointing a representative for each body. Individual Councilmembers would each institute their own process for selecting and recommending their appointments for the full Council’s approval. Based on feedback from previous candidates and residents, the City is looking to institute a more formal process.
DISCUSSION:
City staff have developed three options for a more formal process based on best practices and in consultation with other cities in the state. Staff is looking for Council direction as to which option is preferred, then staff will return at the next meeting with a resolution formalizing that process. The new process would go into effect starting January 2025.
Option 1: Formalized Status Quo
• Each Councilmember would review applications for their vacant seat 195
• Only applications submitted by the posted deadline may be considered • Each Councilmember would interview their top three candidates • Preference should be given to district residents, when possible • Each Councilmember’s top candidate would be interviewed by the Council at the meeting seeking appointment of that candidate (staff will develop form questions for each body that would apply to each candidate moving forward) Option 2: Subcommittee Recommendations
• An Appointments Subcommittee, consisting of the Mayor and Vice Mayor (in any given year) would be created
• The Subcommittee would review and interview all candidates, then make recommendations to the full Council for the appointees
• The Subcommittee would try to choose appointees in a geographically thoughtful manner (preference to districts)
• The recommended candidates would be interviewed by the Council at the meeting seeking appointment of those candidates (staff will develop form questions for each body that would apply to each candidate moving forward) Option 3: By-District Appointments
• Applications would only be accepted from candidates within the appointing Councilmember’s district
• Each Councilmember would review applications for their vacant seat • Only applications submitted by the posted deadline may be considered • Each Councilmember would interview their top three candidates • Each Councilmember’s top candidate would be interviewed by the Council at the meeting seeking appointment of that candidate (staff will develop form questions for each body that would apply to each candidate moving forward) In addition to formalizing the appointment process, based on consultation with other agencies, the City is also considering an anti-nepotism policy and term limits for appointees.
Anti-Nepotism Policy:
Members of City Commissions, Boards, and Committees, no individual shall be eligible to serve on a City board or commission, chartered or otherwise, who has a spouse, household member living under the same roof, or designated relative (parent, step-parent, grandparent, child, sister, brother, niece, nephew, uncle, or aunt of the individual or of the individual's spouse or domestic partner), currently serving as a member of the City Council, or employed as the City Manager, Assistant City Manager, Deputy City Manager, Assistant to the City Manager, City Attorney, Department Director or Assistant Director, the staff person(s) assigned to the body or the equivalent for the City of Half Moon Bay.
Term Limits:
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Members of City Commissions, Boards, and Committees serve at the pleasure of the City Council. The term of office of the members of any body shall run with their appointing Councilmember’s term, or if appointed at-large, for four years. No member of any body shall serve more than two consecutive terms except that they may serve more than two consecutive terms if he or she has been appointed to the body to fill an unexpired term of less than two years.
CONCLUSION:
As stated, once staff receives direction from the Council as to which option is preferred, a resolution will be placed on the Consent Calendar of the October 15, 2024, meeting for adoption of the policy.
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