CITY COUNCIL AGENDA
REGULAR MEETING
CITY OF HALF MOON BAY
TUESDAY, MAY 20, 2025
HYBRID MEETING (SEE NEXT PAGE)
ADCOCK COMMUNITY CENTER
535 KELLY AVENUE
HALF MOON BAY, CA 94019
Robert Brownstone, Mayor
Debbie Ruddock, Vice Mayor
Patric Jonsson, Councilmember
Paul Nagengast, Councilmember
Deborah Penrose, Councilmember
7:00 PM
This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any matter not listed on the agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium during the Public Forum portion of the agenda and will have a maximum of three minutes to discuss their item.
Comments on City Manager Updates and Consent Calendar items should be made during the Public Forum section of the agenda. Those wishing to speak on a Business or Public Hearing matter will be called forward at the appropriate time during that item’s consideration.
Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk.
Copies of written documentation relating to each item of business on the agenda are on file in the Office of the City Clerk at City Hall where they are available for public inspection. If requested, the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling 650-726-8271.
In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II). http://hmbcity.com/
Wi-Fi: HMB Public
Password: Recreation1
1 HYBRID MEETING PARTICIPATION PROTOCOLS
This meeting will be held in-person and via Zoom for public participation. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation. Public comments may be made in-person or remotely via Zoom, and interpretation will be available. All Councilmembers and staff will participate in person. During any public comment portions, attendees may use the “raise your hand” feature and will be called upon and unmuted when it is their turn to speak. The meeting will also be streamed on Channel 27, on pacificcoast.tv, and on Facebook at www.facebook.com/cityofhalfmoonbay. Please click to join the webinar: https://us06web.zoom.us/j/87674804231 or join by phone at 669-900-9128, using Webinar ID 876-7480-4231. If joining by phone, use *9 to raise your hand, *6 to mute and unmute.
ROLL CALL / PLEDGE OF ALLEGIANCE
APPROVAL OF AGENDA
PROCLAMATIONS AND PRESENTATIONS
MAY MENTAL HEALTH AWARENESS PROCLAMATION
PUBLIC WORKS WEEK PROCLAMATION
STUDENT AWARDS
MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE
REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
CITY MANAGER UPDATES TO COUNCIL
PUBLIC FORUM
1. CONSENT CALENDAR
1.A WAIVE READING OF RESOLUTIONS AND ORDINANCES
1.B FINAL ACCEPTANCE OF THE POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECTPHASE 1 (CIP PROJECT NO. 0593) Staff Recommendation: Adopt a resolution authorizing the City Manager or his designee to file a Notice of Completion for the Poplar Street Traffic Calming and Safety Project – Phase 1, release the project Performance and Labor and Materials Bonds, and release the retention funds thirty (30) days after recordation of the Notice of Completion.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
2. ORDINANCES AND PUBLIC HEARINGS
2 None.
3. RESOLUTIONS AND STAFF REPORTS
3.A HALF MOON BAY HOTEL BUSINESS IMPROVEMENT DISTRICT 2024 ANNUAL REPORT
AND RESOLUTION OF INTENTION TO CONTINUE TO LEVY ASSESSMENTS FOR FISCAL YEAR 2025-26
Staff Recommendation: 1) Approve the Half Moon Bay Hotel Business Improvement District 2024 Annual Report from the Half Moon Bay Coastside Chamber of Commerce, the designated managing agency for the District; and 2) Adopt a Resolution declaring the City Council’s intention to levy an assessment for the Half Moon Bay Hotel Business Improvement District for Fiscal Year 2025-26; and directing the City Clerk to schedule a public hearing on June 3, 2025.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
3.B FINANCIAL REPORT FOR THE QUARTER ENDED ON MARCH 31, 2025 Staff Recommendation: Accept the Financial Report and the Treasurer’s Report for the quarter ended on March 31, 2025.
STAFF REPORT
ATTACHMENT
3.C COMMUNITY SERVICES FINANCIAL ASSISTANCE PROGRAM
Staff Recommendation: 1) Receive a subcommittee update on the Community Services Financial Assistance (CSFA) grant program and provide guidance to staff on grant awards and amounts for FY 2025-26 2)Adopt a resolution authorizing City Manager to execute grant amendments with recipients of the Community Services Financial Assistance (CSFA) grant based on guidance provided
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
3.D COMPREHENSIVE USER FEE STUDY WORKSHOP
3 Staff Recommendation: Receive the User Fee Study Report and provide direction on the FY 2025-26 Master Fee Schedule.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
COMMISSION / COMMITTEE UPDATES
FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS
CITY COUNCIL REPORTS
ADJOURNMENT
4
Agenda Item # 1.B.
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: May 20, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Maz Bozorginia, Public Works Director/City Engineer Dale Leda, Associate Engineer
TITLE: FINAL ACCEPTANCE OF THE POPLAR STREET TRAFFIC CALMING AND SAFETY PROJECT – PHASE 1 (CIP PROJECT NO. 0593)
______________________________________________________________________________ RECOMMENDATION:
Adopt a resolution authorizing the City Manager or his designee to file a Notice of Completion for the Poplar Street Traffic Calming and Safety Project – Phase 1, release the project Performance and Labor and Materials Bonds, and release the retention funds thirty (30) days after recordation of the Notice of Completion.
FISCAL IMPACT:
The Poplar Street Traffic Calming and Safety Project – Phase 1 (CIP No. 0593) had a total budget of $2,013,000, funded by local sources, OBAG 2 (Federal), and reimbursable Measure M (C/CAG) funds. Construction was completed by Half Moon Bay Grading & Paving, Inc. under a $1.9 million contract, with an additional $42,232.29 for consultant support, totaling $1,941,452.57. The project is complete with no further costs anticipated. A funding and cost summary is provided below.
Project Funds Project Expenses
Funding
Source
Fund
Amount
Contractors /
Consultants
Contract
Amount
Charges
to Date
Local Funds 546,000 HMB Grading & Paving 1,899,220.28 1,899,220.28 OBAG Cycle 2 Grant 1,202,000 CSW-ST2 15,000.00 11,336.00 Measure M Funds 265,000 Apex Testing Lab, Inc. 10,000.00 2,131.29 Tully Consulting Group 16,615.00 26,815.00
Additional Misc. Expenses 1,950.00
Total Funding: $2,013,000.00 Total Expenses: $1,941,452.57 Table 1 – Project Funding and Expenditure Breakdown
5
Agenda Item # 1.B.
STRATEGIC ELEMENT:
This action supports the Infrastructure and Environment and Healthy Communities and Public Safety Elements of the Strategic Plan.
BACKGROUND:
On June 20, 2023, the City Council adopted the Fiscal Year 2023-24 CIP Budget which included the Poplar Street Traffic Calming and Safety Project – Phase I (Project). The Project provides frontage amenities to Poplar Street from Main Street to Highway 1. Improvements include sidewalks, a decomposed granite pathway, street trees, traffic calming, stormwater retention, designated bicycle route markings, designated parking areas, and pavement restoration.
On September 5, 2023, the City Council adopted Resolution No. C-2023-85 that authorized the City Manager to award and execute a construction contract to the lowest responsive and responsible bidder, Half Moon Bay Grading and Paving, Inc., of Half Moon Bay, California in the amount of $1,445,365.87, and approve a construction contingency not exceeding an amount of $216,804.88 (15%) for a total construction project balance of $1,662,000. The lowest responsible bidder came in below the engineer’s estimate and left an unallocated amount of $301,000 in the capital budget for the project. Construction commenced in May 2024.
On February 18th, 2025, the City Council adopted Resolution C-2025-13 for the transfer of $50,000 from Fund 123 to the Project, increasing the total budget to $2,013,000, and increasing the construction contingency allowance by $350,000 to a total contingency amount $566,804.88.
DISCUSSION:
As construction progressed, several changes in the construction scope were made in order to address unforeseen onsite conditions. Revisions made during construction included the following:
• Paving and drainage adjustments at the intersection of Poplar St. and Highway 1. • Revision from an AC overlay to full depth reclamation of existing roadbed. • Adjustment to the bioretention planter grading and installation of concrete check dams. • Additional striping for edge of travel lanes and crosswalks along Main St. • Curbline and drainage adjustments on north and south sides of Poplar St. near Main St.
City staff performed an initial punch walk for improvements on April 10, 2025, with a list of final items for the contractor to complete prior to acceptance by the City. The final walkthrough was completed by staff on May 7, 2025, during which all outstanding contractual items were confirmed to be completed, as shown in the images below. 6
Agenda Item # 1.B.
Image 1 – Bioretention Bulb-Out southside (facing west) Image 2 – Pilot Platform southside (facing east)
7
Agenda Item # 1.B.
Image 3 – Bioretention Bulb-Out northside (facing west) Image 4 – Crosswalk at 4th Avenue and Poplar Street (facing southeast) Additionally, Public Works received feedback regarding the elevation drop between the parking areas and adjacent bioretention areas, which created safety concerns. In response, maintenance staff constructed two (2) wooden platforms to bridge the gap between the curb and walkways as a pilot solution. These platforms are intended to improve access and safety while allowing staff to monitor their performance. Staff will return to Council at a future date to evaluate their effectiveness and provide recommendations on whether to expand this approach or consider alternative solutions.
8
Agenda Item # 1.B.
The project, as contracted, is now considered complete. The one-year warranty bond is adequate to ensure the work products perform as expected. Staff recommends the City Council authorize the City Manager or his designee to file a Notice of Completion, release the Performance and Labor and Materials Bonds, and release the retention funds thirty (30) days after recordation of the Notice of Completion.
ATTACHMENTS:
1. Resolution
2. Project Notice of Completion
9 RESOLUTION NO. C-2025-____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE
CITY MANAGER OR HIS DESIGNEE TO FILE A NOTICE OF COMPLETION FOR POPLAR TRAFFIC CALMING AND SAFETY PROJECT – PHASE 1, RELEASE THE PROJECT PERFORMANCE AND LABOR AND MATERIALS BONDS AND RELEASE THE RETENTION FUNDS THIRTY (30) DAYS
AFTER RECORDATION OF THE NOTICE OF COMPLETION
WHEREAS, on June 20, 2023, the City Council adopted the Fiscal Year 2023-2024 CIP Budget that allocated $1,963,000 for the Poplar Street Traffic Calming and Safety Project – Phase I (CIP Project No. 0593); and
WHEREAS, On September 5, 2023, the City Council adopted Resolution No. C-2023-85 authorizing the City Manager to award and execute a construction contract to the lowest responsive and responsible bidder, Half Moon Bay Grading and Paving, Inc., of Half Moon Bay, California in the amount of $1,445,365.87, and approve a construction contingency not to exceed $216,804.88 (15%) for the Poplar Street TCAS Project - Phase 1 (CIP No. 0593), and construction of the project commenced in May 2024; and
WHEREAS, on February 18th, 2025, the City Council adopted Resolution C-2025-13 for the transfer of $50,000 from Fund 123 to the Poplar Street TCAS Project – Phase I (CIP No. 0593), increasing the total project budget to $2,013,000, and increasing the construction contingency allowance by $350,000 to a total contingency amount $566,804.88; and WHEREAS, a total of thirteen (13) contract amendments with Half Moon Bay Grading and Paving, Inc. have been approved by the City Manager through the end of construction, for a total change order amount of $453,854.41 and revised contract amount $1,899,220.28.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the City Manager or his designee to accept the Poplar Street Traffic Calming and Safety Project – Phase I (CIP Project No. 0593) as complete and file a Notice of Completion, and also authorizes staff to release the project Performance and Labor and Material Bonds and release the retention funds thirty (30) days after recordation of the Notice of Completion. ***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 20th day of May 2025, by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
10 ATTEST: APPROVED:
___________________________ _____________________________ Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 11 Attachment 2
RECORDING REQUESTED BY:
City of Half Moon Bay
WHEN RECORDED RETURN TO:
City Clerk Office
City of Half Moon Bay
501 Main Street
Half Moon Bay, CA 94019
Exempt from recording fee pursuant to Government Code Section 27383
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN in accordance with the provisions of CA Civil Code Section 9402:
1. That the full name and address of the owner of the property/improvement site is: City of Half Moon Bay, 501 Main Street, Half Moon Bay, CA 94019.
2. That the name and address of the direct contractor for said work of improvement was:
Half Moon Bay Grading & Paving, 1780 Higgins Canyon Road, Half Moon Bay, CA 94019.
2. That the name and address of the construction lender (surety) upon the bonds given by the contractor, pursuant to the provisions of the Public Contract Code are as follows:
Merchants Bonding Company, 6700 Westown Parkway, West Des Moines, IA, 50266.
3. That the improvements were completed for the Poplar Street Traffic Calming & Safety Project – Phase 1 in the City of Half Moon Bay, County of San Mateo, State of California, and that the project name and description of work is as follows: Landscape, stormwater, pedestrian, bicycling, and vehicular safety and circulation improvements along the existing paved Poplar Street between Main Street and CA State Highway 1.
4. That this notice is provided by the City of Half Moon Bay, as the owner of the property and/or improvements which entered into a contract with the contractor to complete the improvements.
5. That on May 22, 2025, improvement herein described was completed.
CITY OF HALF MOON BAY
By: _______________________________ _______
(Name of Project Manager/City Engineer Date
STATE OF CALIFORNIA )
COUNTY OF SAN MATEO )
CITY OF HALF MOON BAY )
I, the undersigned, certify under penalty of perjury, under the laws of the State of California, that I am the City Clerk of the City of Half Moon Bay, that I have read the foregoing Notice of Completion, that I know of its contents thereof and that I am authorized to verify that it is true and correct to the best of my knowledge, excepting those stated matters of information or beliefs that I do not have direct knowledge of, but believe to be true.
By: _______________________________ ______
City Clerk Date
12
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: May 20, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Karen Decker, Economic and Community Vitality Manager Irma Acosta, Administrative Analyst
TITLE: HALF MOON BAY HOTEL BUSINESS IMPROVEMENT DISTRICT 2024 ANNUAL
REPORT AND RESOLUTION OF INTENTION TO CONTINUE TO LEVY
ASSESSMENTS FOR FISCAL YEAR 2025-26
______________________________________________________________________________ RECOMMENDATION:
1) Approve the Half Moon Bay Hotel Business Improvement District 2024 Annual Report from the Half Moon Bay Coastside Chamber of Commerce, the designated managing agency for the District; and
2) Adopt a Resolution declaring the City Council’s intention to levy an assessment for the Half Moon Bay Hotel Business Improvement District for Fiscal Year 2025-26; and directing the City Clerk to schedule a public hearing on June 3, 2025.
FISCAL IMPACT:
There is no fiscal impact to the City associated with this action. Any revenue generated through the BID levy will be transferred to the Business Improvement District.
STRATEGIC ELEMENT:
This action supports the Fiscal Sustainability Element of the Strategic Plan.
BACKGROUND:
In 2004, the City of Half Moon Bay established the Half Moon Bay Hotel Business Improvement District (BID) pursuant to Part 6 Division 18 of the under the California Streets and Highways Code Section 36533. The purpose of this BID is to promote lodging at hotels within the City, administer marketing programs that increase overnight lodging, and fund BID-related activities.
In 2017, the San Mateo County Board of Supervisors allowed the BID to expand its boundaries to include 10 additional commercial lodging establishments operating in the unincorporated areas of the Coastside, believing that adding these establishments would further its purpose of promoting tourism and lodging along the coast.
13
The Half Moon Bay Coastside Chamber of Commerce (Chamber) is designated as the managing agency for BID-related activities and, pursuant Section 36533 of the Code, prepares an annual report which summarizes the BID’s priorities, outcomes, and expenditures from the previous calendar year. The report is to be reviewed and approved by the Council and, following approval, the Council must adopt a resolution of intent to levy the annual assessment for the following fiscal year. The resolution of intent also sets a public hearing to receive any written or oral protests for the continuation of the BID. A copy of the BID Annual Report is included as Attachment 2.
The assessment was originally set in 2004 at $1 per room per night. In 2024, the City Council approved an increase to $2 per room per night, which remains the current assessment amount.
The City Council determined that raising the fee was warranted given the increased cost of advertising and marketing and the rate had not been updated since the District’s formation in 2004. The BID applies to 18 hotels located on the Coastside.
DISCUSSION:
Hotels on the Coastside continue to face challenges related to economic uncertainty, staffing, and rising operational costs. While group and corporate travel remain limited, leisure travel continues to be a strong driver of overnight stays, particularly on weekends and during peak seasons. The Coastside remains well-positioned to attract visitors seeking destinations within driving distance making it an appealing choice for Bay Area residents planning short getaways, but these trips do not always result in overnight stays which would help the local economy.
In calendar year 2024, the BID generated $215,791 in total revenue, primarily through the $2 per room per night assessment over a portion of the year. Total expenditures were $203,390, with key investments made in digital marketing, print ads, website enhancements, and the initiation of a comprehensive visitor study that will inform future marketing strategies. As a result, the BID ended the year with a positive net balance of $63,530, and the reserve fund remains steady at $21,587.
Occupancy rates across the Coastside showed moderate improvements, with an average occupancy of 57%, a 2% increase over the prior year. However, performance varied widely by property, with some hotels exceeding 70% occupancy while others (and particularly those undergoing renovations or with reduced room inventory) reported much lower figures.
The Chamber's strategic focus in 2024 included increasing digital visibility, engaging with travel media, and securing designation as a Visit California official Welcome Center - a milestone expected to generate approximately $200,000 in statewide marketing exposure for the area.
The Chamber also began an RFP process to engage a full-service marketing firm to develop a long-term strategy to expand Half Moon Bay's reach and elevate its appeal as both a leisure and group destination.
14
Looking ahead, the BID aims to build on this momentum by continuing to invest in targeted marketing and strategic partnerships that support increased overnight visitation and strengthen the local lodging industry.
Resolution of Intention and Public Hearing
If the City Council adopts the Resolution of Intention, a public hearing will be noticed for June 3, 2025. The public hearing will provide the businesses and the community an opportunity to voice their opinions regarding the FY 2025-26 assessment and the option to protest the assessment. At the public hearing, the testimony of all interested persons for or against the continuation of the BID, the boundaries of the BID, or furnishing of specified types of improvements or activities will be heard. Any interested person may make a protest orally or in writing. However, only written protests will be considered in determining if there is a majority protest. The form and manner of protests shall comply with Streets and Highways Code Section 36524 and 36525. The City Council may continue the proposed BID at the public hearing unless oral or written protests are received from businesses that pay 50% or more of the proposed assessments. In that event, the Council cannot consider continuation of the BID assessment for at least one year.
ATTACHMENTS:
1. Resolution of Intention
2. Half Moon Bay Hotel BID 2024 Annual Report
15 RESOLUTION NO. C-2025-
A RESOLUTION OF THE CITY OF HALF MOON BAY DECLARING ITS INTENTION TO LEVY AN
ASSESSMENT FOR THE HALF MOON BAY HOTEL BUSINESS IMPROVEMENT DISTRICT IN FISCAL YEAR 2025-26
WHEREAS, Section 36500 et seq. of the California Streets and Highway Code (the Parking and Business Improvement Area Law of 1989) authorizes cities to establish and renew business improvement areas for the purpose of promoting tourism; and WHEREAS, on June 15, 2004, the City Council approved an ordinance adding Section
3.100 (Hotel Business Improvement District) to the Municipal Code, which established the Half Moon Bay Hotel Business Improvement District (BID) and appointed the Half Moon Bay Coastside Chamber of Commerce as the Managing Agency to provide oversight and recommendations regarding the use of the assessment funds; and WHEREAS, the California Streets and Highway Code requires that the Chamber, as the Managing Agency, prepare and submit an annual report for the prior year and stating the proposed changes, improvements, and activities for the upcoming year, and requires the City Council to adopt a resolution of its intent to continue the BID and levy the assessment; and WHEREAS, in 2024 the Chamber requested the City Council increase the per room nightly assessment to $2 to respond to the increased cost of BID activities including marketing since 2004; and
WHEREAS, the City Council has determined that an increase in the assessment is warranted given the increased cost of advertising and marketing since the original District formation in 2004, and the establishments subject to the assessment have concurred; and WHEREAS, on May 15, 2025, the Chamber submitted the Annual Report for 2024; and WHEREAS, the City Council will hold a public hearing on June 3, 2025, to call for the commencement of the required protest hearing; and
WHEREAS, the City Council, following receipt of the 2024 Annual Report, is being requested to adopt this Resolution declaring its intention to set the Public Hearing for formal approval for June 3, 2025.
NOW, THEREFORE, BE IT RESOLVED that the City Council of Half Moon Bay hereby:
1. Accepts the Annual Report for 2024; and
2. Declares its intention to levy an assessment for the Half Moon Bay Business Improvement District for Fiscal Year 2025-26; and
16 3. Directs the City Clerk to schedule a Public Hearing on June 3, 2025, pursuant to the Half Moon Bay Municipal Code Chapter 3.100 and Streets and Highways Code Section 36535, to allow for comments and to receive written and oral protests on the BID and proposed assessment; and
4. Directs the City Clerk to notice the June 3, 2025, public hearing as required per California Government Code.
***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 20th day of May 2025, by the City Council of Half Moon Bay by the following vote:
AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 17 MID-WEEK STAYS
Re-engage Corporate Planners from the Bay Area & Silicon Valley.
Still slower than anticipated due to the mass layoffs, economic instability, and rising costs. Corporate RFP’s are slowly trickling in, but are much lower in volume in both quantity and quality.
Meeting Planner FAM Trip to showcase HMB as a meeting destination.
Meeting Planners have not been staying in their positions long enough or being given budget enough to warrant a FAM, so we’ve focused on leisure travel FAM trips.
DIGITAL & PRINT MARKETING
Perform an in-depth visitor study.
The Visitor Study is underway! We have received access to GEO location data and are working through the data to assess visitor trends and will generate a full report in 2025.
Still trying to gain access to the Spending Data.
Conduct in-person and online survey’s to gain visitor feedback summer 2025.
The Chamber successfully applied to become a Visit CA official Welcome Center which will come with it, ~$200k in marketing through Visit California’s various channels.
Began the RFP process to bring on a comprehensive full-service marketing firm to create strategy, budget, and to expand our marketing reach and capabilities.
GENERATE MEDIA
Coordinate and host travel writers.
Worked with Visit California to host multiple leisure travel experience providers and influencers.
Special Note: In January 2025 we were able to bring on a staff member designated to coordinate media, groups, and sales support. www.VisitHalfMoonBay.org
HOTEL BUSINESSIMPROVEMENT
DISTRICT -2024
Annual Report
The $1 per room night assessment levied on travelers
through the hotels, by the Business Improvement District shall be used to promote lodging within the district and administer marketing programs that increase overnight
lodging. The district region is Coastside from Montara
through Pescadero, with the interior land boundary being Skyline/Highway 35.
Priorities & Outcomes DIGITAL
All Website Users
501k +17%
Total Page Views
870k +15%
Avg. Session
49s +4s
Top Countries
USA 420k +17%
CAN 18k +28%
IND 5.3k -14%
Top Pages
Home 220.6k
Stay 53k
Activities 51k
Trails 35k
Main St 27k
Eat/Drink 24k
Events 10k
Top Acquisitions
Search 399k +9%
Ads 100k +7%
Direct 80k +33%
Refer 11k +23%
MEDIA
Print Ads
3 +1
...however all three
were focused on Visit
HMB versus last year
were both co-ops.
Articles Written
71 (+11)
Hosted Influencers
7 (-2)
18 2024 2023 2022 2021 2020
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
0 5000
10000
15000
20000
www.VisitHalfMoonBay.org
HOTEL BUSINESSIMPROVEMENT
DISTRICT -2023
Annual Report
Occupancy
Total Available
Rooms a Night
709*
Total Available
Room Nights
258,785*
Total Occupied
Room Nights
147,479*
Occupancy
Coastside 57% +2%
HMB 54% -1%
UnCorp 67% +5%
Average Room Rate
$TBD
TOT Revenue
City of HMB only - 15%.
$TBD
County TOT is10% but
is not currently a
trackable number for
Visit HMB.
Estimated
Economic Impact
$TBD
Aristocrat Sans Dec
Beach House Half Moon Bay
Cameron's Inn
Cypress Inn on Miramar Beach
Half Moon Bay Inn Sans Jan & Feb
Half Moon Bay Lodge
Harbor View Inn
Inn at Mavericks
Mill Rose Inn & Garden
Miramar Inn & Suites
Nantucket Whale Inn
*Ocean View Inn Did Not Report
Oceano Hotel & Spa
Quality Inn
Ritz Carlton
*San Benito House Under Renovation
Seal Cove Inn Sans Dec
*Zaballa House Decreased to 8 Rooms
47.11%
79.96%
13.33%
75.34%
35.52%
61.91%
102.69%
88.95%
19.95%
45.77%
57.12%
84.93%
63.65%
64.03%
63.46%
0.00%
43.53%
4.48%
50.65%
71.34%
14.06%
74.86%
26.54%
73.13%
78.82%
77.44%
71.83%
37.82%
63.42%
0.00%
61.67%
45.40%
52.12%
0.00%
78.74%
8.66%
2024 2023 2022
BOOKED ROOM NIGHTS
54.11%
71.43%
10.59%
70.09%
27.75%
69.09%
73.51%
93.74%
55.80%
35.48%
61.58%
0.00%
59.73%
52.56%
58.19%
0.00%
0.00%
3.06%
*Inventory was removed from available room nights to more accurately report the occupancy rate of the Coastside.
Zaballa House had a reduction in rooms that were converted to apartments. 19 www.VisitHalfMoonBay.org
HOTEL BUSINESSIMPROVEMENT
DISTRICT -2023
Annual Report
Budget
ITEM CARRYOVER INCOME EXPENSE NET
Assessments
Half Moon Bay
$129,591 $0 $129,591
Assessments
Unincorporated
$46,200 $0 $46,200
Management $45,000 -$45,000
Assoc. Fees $10,000 -$10,000
Software $780 -$780
Marketing Firm $45,000 -$45,000
Website $26,801 -$26,801
Digital Ads $8,889 $33,926 -$25,037
Print Ads $5,500 $17,594 -$12,094
PR Firm $0 $0
Media Aquisition $18,681 $10,814 $7,867
Visitor Study $40,000 $13,125 $26,875
Visit HMB
Coordinator
$18,059 $0 $18,059
Corporate Group
Acquisition
$350 -$350
TOTALS $51,129 $215,791 $203,390 $63,530
RESERVE $21,587 $0 $0 $21,587
20
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: May 20, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Lisa Rossi, Administrative Services Director
Kenneth Stiles, Finance Manager
TITLE: FINANCIAL REPORT FOR THE QUARTER ENDED ON MARCH 31, 2025 ______________________________________________________________________________ RECOMMENDATION:
Accept the Financial Report and the Treasurer’s Report for the quarter ended on March 31, 2025.
FISCAL IMPACT:
There is no fiscal impact with the acceptance of this report.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Governance Elements of the Strategic Plan.
BACKGROUND:
One of the City Council strategic priorities includes planning for and implementing long-term financial stability. A key component of this goal includes preparing a quarterly financial report that would provide readers with an executive summary of the City’s current financial conditions as it relates to the annual operating budget to ensure accountability and transparency in managing public funds.
DISCUSSION:
As of March 31, 2025, General Fund revenues totaled $13.9 million or 67% of the approved budget. General Fund expenditures total $20.2 million or 79% of budget. As stated in the attached report, revenues and expenditures are performing as anticipated.
As highlighted during the annual budget process and in previous Council meetings, the City adopted a budget that projected a deficit of $4.8 million. This deficit is largely driven by rising costs in City services, including contracted public safety services, and a decline in tourism-related revenues. While the deficit was balanced using prior-year savings and reserves, it remains 21
structural in nature and requires long-term solutions. In response, voters approved Measure R on the November 2024 ballot, which increased the sales tax rate by 0.50%, effective April 1, 2025.
The increase is estimated to generate an additional $2 million of revenues starting in Fiscal Year 2025-26.
With $897 thousand in unassigned funds and $8.6 million in reserves, staff do not have substantial concerns about the organization’s fiscal stability for the current year. However, careful planning will be essential during the Fiscal Year 2025-26 budget process. As expenditures continue to exceed revenues, the City must continue its focus on making structural adjustments to either increase revenues and/or reduce expenditures.
ATTACHMENT:
Financial Report for the quarter ended on March 30, 2025 22 CITY OF HALF MOON BAY
Quarterly Financial Report
March 31, 2025
Prepared By:
Administra�ve Services Department
23 0% 20% 40% 60% 80% 100%
General Fund
Special Revenue Funds
Capital Project Funds
Sewer Funds
Internal Service Funds
Revenue & Expenditure Summary
Revenues to Budget Expenditures to Budget
Funds Actual % of Budget Actual % of Budget
General Fund 13,952,633 67% 15,876,128 74%
Special Revenue Funds 5,214,646 24% 6,171,050 25%
Capital Project Funds 2,037,092 51% 484,336 9%
Sewer Funds 4,987,589 53% 4,819,511 62%
Internal Service Funds 1,539,804 95% 999,976 57%
Pension Stabilization Fund 1,365,162 97% 1,346,432 100% TOTAL FOR ALL FUNDS 29,096,927 49% 29,697,433 47.7%
Revenues Expenditures
24 0% 20% 40% 60% 80% 100%
Transient Occupancy Tax
Property Taxes
Sales & Use Tax
Franchise Tax
Business License Tax
Charges for Services
Interest and Investment
Other Revenues
General Fund Revenue Summary
Revenues to Budget
Department Budget Actual % of
Budget
Prior Year
Actual
Prior Year
% of Actuals
Transient Occupancy Tax 8,343,730 5,784,595 69% 5,404,621 66% Property Taxes 3,926,861 2,305,940 59% 2,252,379 53%
Sales & Use Tax 2,948,414 1,883,769 64% 1,900,370 61%
Franchise Tax 997,341 388,654 39% 385,245 39%
Business License Tax 353,700 374,199 106% 312,164 89%
Charges for Services 1,990,297 1,652,053 83% 1,371,577 65% Interest and Investment 480,000 259,399 54% 276,385 34% Other Revenues 1,268,972 1,304,024 103% 551,498 14%
Transfers in 587,760 - 0% 537,285 100%
TOTAL 20,897,074 13,952,633 67% 12,991,524 53%
25 0% 20% 40% 60% 80% 100%
Administrative Services
City Attorney
City Clerk / Communications
City Council
City Managers Office
Community Development
Public Safety
Public Works
General Fund Expenditure Summary
Expenditures to Budget
Department Budget Actual % of Budget Prior Year
Actual
Prior Year
% of Actuals
Administrative Services 1,377,531 948,016 69% 920,319 73% City Attorney 1,120,223 791,001 71% 645,924 48%
City Clerk / Communications 1,077,063 635,114 59% 673,299 73% City Council 228,642 167,384 73% 127,781 71%
City Managers Office 3,408,624 2,253,800 66% 2,475,619 74% Community Development 2,239,039 1,477,994 66% 1,254,313 70% Public Safety 7,237,728 6,921,721 96% 4,630,362 74%
Public Works 3,709,130 2,370,800 64% 2,337,584 72%
Non Departmental / Debt Service 945,778 310,299 33% 261,470 7% Transfers 4,372,323 4,372,323 100% 4,211,738 100%
TOTAL 25,716,079 20,248,451 79% 17,538,411 67%
26 GENERAL FUND ANALYSIS:
The General Fund is the primary opera�ng fund of the City and is used to account for most opera�ng ac�vi�es. Table 1 below provides year-to-date through the third quarter comparable data for the current fiscal year and the prior year.
In the third quarter, the city generated $13.9 million in revenues for the fiscal year, marking an increase compared to the same period last year.
Expenditures through the third quarter total $20.2 million. Expenditures are tracking at 79% of budget.
Revised
Budget
Actuals as of
03/31/2025
% of
Budget
Final
Actuals
Actuals as of
03/31/2024
% of
Actuals
Revenues
Transient Occupancy Tax 8,343,730 5,784,595 69% 8,167,938 5,404,621 66% Property Taxes 3,926,861 2,305,940 59% 4,283,590 2,252,379 53% Sales & Use Tax 2,948,414 1,883,769 64% 3,111,521 1,900,370 61% Franchise Tax 997,341 388,654 39% 992,685 385,245 39%
Business License Tax 353,700 374,199 106% 350,948 312,164 89% Charges for Services 1,990,297 1,652,053 83% 2,107,946 1,371,577 65% Interest and Investment 480,000 259,399 54% 804,185 276,385 34% Other Revenues 1,268,972 1,304,024 103% 4,048,551 551,498 14% Transfers in 587,760 - 0% 537,285 537,285 100%
Total Revenues 20,897,074 13,952,633 67% 24,404,648 12,991,524 53% Expenditures
Administrative Services 1,377,531 948,016 69% 1,256,621 920,319 73% City Attorney 1,120,223 791,001 71% 1,336,296 645,924 48% City Clerk / Communications 1,077,063 635,114 59% 922,299 673,299 73% City Council 228,642 167,384 73% 179,922 127,781 71%
City Managers Office 3,408,624 2,253,800 66% 3,330,577 2,475,619 74% Community Development 2,239,039 1,477,994 66% 1,797,587 1,254,313 70% Public Safety 7,237,728 6,921,721 96% 6,242,696 4,630,362 74% Public Works 3,709,130 2,370,800 64% 3,256,555 2,337,584 72% Non Departmental / Debt Service 945,778 310,299 33% 3,730,332 261,470 7% Operating Transfers 2,259,619 2,259,619 100% 1,753,738 1,753,738 100% Capital Transfers 2,112,704 2,112,704 100% 2,458,000 2,458,000 100% Total Expenditures 25,716,079 20,248,451 79% 26,264,623 17,538,411 67% Table 1: Third Quarter Budget to Actual Comparison
FY 2024-25 FY 2023-24
27 Revenues
Table 2 below shows a year-to-date summary of actual revenues through the third quarter for the current fiscal year and the prior year.
• Transient Occupancy Tax: The City collected $5.7 million through the third quarter, reflecting an increase of $379 thousand compared to the previous year. This revenue is at 69% of the budget, up from 66% at the same point last year. This stream is tracking as anticipated, and the City is expecting to reach its budgeted revenue. • Property Taxes: Most property tax revenues are received in December and April. To date, the City has received $2.3 million, which is 59% of the budget, compared to 53% at the same time last year. The slight increase is due to higher-than-expected base property taxes and transfer taxes.
• Sales & Use Taxes: The City received $1.8 million in sales and use tax revenue, a slight decrease from the same period last year. To date, 64% of the budgeted amount has been collected. Despite the year-over-year decline, the City anticipates meeting its full-year revenue projection.
Revised
Budget
Actuals as of
03/31/2025
% of
Budget
Actuals as of
03/31/2024
% of
Actuals
Revenues
Transient Occupancy Tax 8,343,730 5,784,595 69% 5,404,621 66% Property Taxes 3,926,861 2,305,940 59% 2,252,379 53%
Sales & Use Tax 2,948,414 1,883,769 64% 1,900,370 61%
Franchise Tax 997,341 388,654 39% 385,245 39%
Business License Tax 353,700 374,199 106% 312,164 89%
Charges for Services 1,990,297 1,652,053 83% 1,371,577 65% Interest and Investment 480,000 259,399 54% 276,385 34% Other Revenues 1,268,972 1,304,024 103% 551,498 14%
Transfers in 587,760 - 0% 537,285 100%
Total Revenues 20,897,074 13,952,633 67% 12,991,524 53% Table 2: Third Quarter Revenues
FY 2024-25 FY 2023-24
28 Expenditures
Table 3 below shows a summary of third quarter budget-to-actual revenues for fiscal years 2024-25 and 2023-24.
General fund expenditures through the third quarter total $20.2 million or 79% of budget. Expenditures are tracking as an�cipated.
Budget Adjustments
Table 4 below shows a summary of council ac�ons with poten�al budgetary effects during the third quarter not reflected in the numbers above.
Conclusion
Table 5 below shows an updated summary of general fund balances for the fiscal year.
Revised
Budget
Actuals as of
03/31/2025
% of
Budget
Actuals as of
03/31/2024
% of
Actuals
Expenditures
Administrative Services 1,377,531 948,016 69% 920,319 73% City Attorney 1,120,223 791,001 71% 645,924 48%
City Clerk / Communications 1,077,063 635,114 59% 673,299 73% City Council 228,642 167,384 73% 127,781 71%
City Managers Office 3,408,624 2,253,800 66% 2,475,619 74% Community Development 2,239,039 1,477,994 66% 1,254,313 70% Public Safety 7,237,728 6,921,721 96% 4,630,362 74%
Public Works 3,709,130 2,370,800 64% 2,337,584 72%
Non Departmental / Debt Service 945,778 310,299 33% 261,470 7% Operating Transfers 2,259,619 2,259,619 100% 1,753,738 100% Capital Transfers 2,112,704 2,112,704 100% 2,458,000 100% Total Expenditures 25,716,079 20,248,451 79% 17,538,411 67% FY 2024-25 FY 2023-24
Table 3: Third Quarter Expenditures
Item Major Funding
Source
Total Fiscal
Impact
GF
Impact
No budgetary adjustments during this quarter $ -
Total $ - $ -
Table 4: Budget Adjustments
29 The adopted budget es�mated the fund balance on June 30, 2025, to be $9.5 million, of which $8.6 million is reserves and $897 K as unassigned. Staff recommend leaving the unassigned funds unallocated un�l the annual budget process.
FY 2024-25
Budget
Beginning Fund Balance 14,367,930
Revenues 20,897,074
Expenditures (25,716,079)
Net Change to Fund Balance (4,819,005)
Ending Fund Balance 9,548,925
General Fund Reserve (7,017,113)
Economic Uncertainty (1,634,636)
Unassigned 897,176
Table 5: General Fund Balance Summary
30
IBUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: May 20, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Karen Decker, Economic & Community Vitality Manager Julissa Acosta, Management Analyst
TITLE: COMMUNITY SERVICES FINANCIAL ASSISTANCE PROGRAM
______________________________________________________________________________ RECOMMENDATION:
1) Receive a subcommittee update on the Community Services Financial Assistance (CSFA) grant program and provide guidance to staff on grant awards and amounts for FY 2025-26. 2) Adopt a resolution authorizing City Manager to execute grant amendments with recipients of the Community Services Financial Assistance (CSFA) grant based on guidance provided.
FISCAL IMPACT:
Any funding allocations will be included in the Fiscal Year 2025-26 Recommended Budget.
STRATEGIC ELEMENT:
This action supports all Elements of the Strategic Plan.
BACKGROUND:
In FY 2018–19, the City introduced the Community Services Financial Assistance (CSFA) grant program to provide financial support to 15 local non-profit organizations. The goal was to support community-based services and programs in key areas such as education, culture, animal services, homelessness and housing, aging, food security, and dental care. Grants were awarded in amounts up to $15,000 across a broad range of services.
Building on the program’s success, the City Council expanded funding in subsequent years— increasing to $300,000 beginning in FY 2022–23. The Council also prioritized deeper service impacts among a smaller number of providers, and grantees from this funding cycle were each eligible to apply for up to $50,000 in grant support. Funding was designated exclusively for programs offering critical safety net services to Half Moon Bay residents, with a focus on addressing the ongoing economic and social challenges resulting from the COVID-19 pandemic. 31
In FY 2022–23, staff also proposed a new cohort model to maximize collective impact. Under this model, executive leadership from grantee organizations were required to participate in quarterly convenings and technical assistance was provided toward a shared goal. These enhancements were guided by recommendations from the Coastside Recovery Initiative (CRI), which included:
• Develop a more coordinated and integrated approach to providing safety net services for vulnerable individuals and families.
• Increase and strengthen capacity of providers to connect vulnerable residents to rental, financial and other public benefits assistance for which they may be eligible.
In early 2023, severe winter storms and a tragic mass shooting that took the lives of seven farmworkers and displaced 19 households brought renewed attention to longstanding disparities and urgent community needs. Thanks to relationships built through the CSFA cohort, safety net providers were able to respond quickly and collaboratively as they served the most impacted residents while continuing to deliver services in their areas of expertise.
The cohort model has proven to be a high-impact evolution of the CSFA program. By shifting grantees from operating in silos to working toward shared goals, the program has amplified its reach and effectiveness. This collaborative approach led to a successful grant application in 2023 for AllcoveHMB to open a new youth center with a menu of offerings to support mental and physical health, substance use counseling, peer and family support, and employment services. The cohort also participated in a Measure K application authored by City staff in 2024 to expand local healthcare access. While the Measure K application was not funded, the unified network of CSFA providers helped support County outreach for the Urgent Care Clinic pilot, which opened in late 2024 in partnership with Dignity Health—demonstrating the group’s growing capacity to support regional initiatives.
During FY 2023-24, staff reported that the existing annual grant cycle had become an administrative barrier for grantees. The short funding horizon forced organizations to divert time and resources from service delivery to reapplication efforts—just as collaboration within the cohort was reaching its peak. This cycle also undermined the cohort’s ability to address complex, long-term challenges, such as healthcare access and economic recovery. In light of the ongoing community needs and recommendations from the Coastside Recovery Initiative (CRI), City Council directed staff to maintain funding for the current CSFA grantee cohort in FY 2024– 25 and explore a two-year grant cycle—contingent on available funding and continued use of the cohort model—to reduce administrative burden, increase stability for providers, and strengthen coordinated service delivery for Half Moon Bay residents.
Over time, both the CSFA cohort and CRI have identified a lack of streamlined referral services among nonprofit providers as a significant barrier for clients seeking multiple forms of assistance. Many residents face the added emotional burden of repeatedly sharing their personal information and difficult experiences with different agencies. This challenge is now being actively addressed through the technical assistance component of the CSFA program. In response, City staff partnered with Unite Us, a digital platform that enables interagency 32
referrals through a single, secure platform. This shared system allows clients to access services across multiple organizations without having to retell their stories—reducing trauma and improving efficiency for both clients and providers.
Safety net providers continue to deliver essential services—including housing, shelter, food, clothing, childcare, financial assistance, mental health support, transportation, and healthcare—thanks to the supplemental funding made available through the CSFA program. A detailed summary chart outlining the services provided by all FY 2024–25 CSFA grant recipients through March 31, 2025, is included at the end of this report.
DISCUSSION:
For FY 2025-26, the City Council CSFA subcommittee (consisting of Mayor Brownstone and Councilmember Jonsson) recommends continuation of the CSFA grant program based on CRI recommendations, and ongoing community challenges. Funding allocations would be determined by the City Council based on the options presented below and made exclusively available to organizations and programs providing essential safety net services to the residents of Half Moon Bay.
The Subcommittee also recommends continuation of the cohort model applied during the last three funding cycles. The purpose of the cohort is to encourage an integrated and collaborative approach among safety net providers, discuss challenges, exchange best practices in a supportive peer learning environment, and continue encouraging collaboration in joint grant applications, client referrals and warm hand offs.
Funding Options
Option A
Continue funding CSFA at $300,000
Grantee Program A
Abundant Grace Workforce Development Center - Community Programs & Services $30,000
ALAS Mental Health Services $35,000
Boys & Girls Club of
the Coastside
After school support & Out of school time -
Cohort Development $30,000
CoastPride Health & Wellness $10,000
Coastside Adult Day
Health Center
Aging in Place $20,000
Coastside Hope Critical Family Needs Safety Net Program $50,000 El Centro de Libertad El Centro Coastside Essential Services Initiative (MH & Substance Use) $20,000
Senior Coastsiders Promoting successful aging for Coastside Seniors
$50,000
Sonrisas Dental Access to Care:Equitable Access to Oral H lth C
$25,000
Cohort Support Technical Assistance $30,000
Total CSFA $300,000
33
Option B
Provide funding at $250,000
Option C
Provide initial $200,000 funding, with a follow up in February 2026 to determine if an additional $100,000 can be allocated for a total of $300,000 grant funding for FY 2025-26.
Staff seeks direction on grant allocation amounts for FY 2025-26.
Note: Due to a previously scheduled conflict, Councilmember Jonsson is unable to participate in this meeting. Given that he is part of the CSFA Subcommittee along with Mayor Brownstone, he Grantee Program B
Abundant Grace Workforce Development Center - Community Programs & Services $25,000
ALAS Mental Health Services $29,167
Boys & Girls Club of
the Coastside
After school support & Out of school time -
Cohort Development $25,000
CoastPride Health & Wellness $8,333
Coastside Adult Day
Health Center
Aging in Place $16,667
Coastside Hope Critical Family Needs Safety Net Program $41,667 El Centro de Libertad El Centro Coastside Essential Services Initiative (MH & Substance Use) $16,667
Senior Coastsiders Promoting successful aging for Coastside Seniors
$41,667
Sonrisas Dental Access to Care:Equitable Access to Oral H lth C
$20,833
Cohort Support Technical Assistance $25,000
Total CSFA $250,000
Grantee Program C
Abundant Grace Workforce Development Center - Community Programs & Services $20,000
ALAS Mental Health Services $23,333
Boys & Girls Club of
the Coastside
After school support & Out of school time -
Cohort Development $20,000
CoastPride Health & Wellness $6,667
Coastside Adult Day
Health Center
Aging in Place $13,333
Coastside Hope Critical Family Needs Safety Net Program $33,333 El Centro de Libertad El Centro Coastside Essential Services Initiative (MH & Substance Use) $13,333
Senior Coastsiders Promoting successful aging for Coastside Seniors
$33,333
Sonrisas Dental Access to Care:Equitable Access to Oral H lth C
$16,667
Cohort Support Technical Assistance $20,000
Total CSFA $200,000
34
would like to present his recommendation to City Council. Councilmember Jonsson’s recommendation for this item Option C. This recommendation is informational only and does not constitute a vote on any motion made at the Council Meeting.
ATTACHMENTS:
1. Resolution
2. Summary of Program Services
35 RESOLUTION NO. C-2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE CITY MANAGER TO EXECUTE GRANT AMENDMENTS IN FY 2025-26 WITH RECIPIENTS OF THE
COMMUNITY SERVICES FINANCIAL ASSISTANCE (CSFA) GRANT BASED ON GUIDANCE
PROVIDED
WHEREAS, in FY 2018-19, the City of Half Moon Bay piloted the Community Services Financial Assistance (CSFA) grant program awarding $100,000 to 15 local non-profit organizations; and
WHEREAS, over subsequent years the City Council adopted strategic improvements to the program, including the creation of a dedicated subcommittee and a gradual increase in total funding ultimately reaching $300,000; and
WHEREAS, for FY 2022-23 City Council approved funding $300,000 to facilitate larger grants to nonprofits addressing ongoing economic and mental health impacts of the COVID-19 pandemic, guided by findings from the Coastside Recovery Initiative; and WHEREAS, CSFA funding for FY 2022-23 and FY 2023-24 included implementation of a cohort model where executive leadership from nonprofits met quarterly to share best practices in a supportive peer learning environment, and received technical assistance to address a collectively identified area; and
WHEREAS, for FY 2024-25, City Council approved funding the same nine nonprofit safety net providers maintaining current allocations, and recommended a two-year grant cycle to remove administrative burdens and prevent disruption to the cohort’s collective work; and WHEREAS, safety net services including housing, shelter, food, clothing, childcare, financial assistance, mental, health, and dental care, senior care and transportation services continue to be an acute need in the community; and
WHEREAS, the City encourages collaboration among nonprofit organizations and understands continued support is needed to address basic needs for the residents of Half Moon Bay.
NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Half Moon Bay hereby authorizes the City Manager to execute grant amendments in FY 2025-26 with recipients of the Community Services Financial Assistance (CSFA) grant program based on guidance provided.
I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 20th day of May 2025, by the City Council of Half Moon Bay by the following vote:
36 AYES, Councilmembers:
NOES, Councilmembers:
ABSENT, Councilmembers:
ABSTAIN, Councilmembers:
ATTEST: APPROVED:
___________________________ _____________________________ Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 37 Program Grantee Amount
Funding Program Milestones 7/1/24-3/31/2025
Abundant Grace $30,000 & Services
Workforce Development Center - Community Programs showers, laundry, employment programming and access to case managers 1)Provide/distribute food 2)Maintain at least 5 days weekly access to the center for employment 6)11 working on sobriety 7)25 working on physical health issues laundry 3)50 new intakes and 102 participants 4)12 people housed 5)14 found outside 1)Distributed 11,640 lbs of organic produce 2)Provided 1746 showers and 1090 loads of 4/2025
only for 10/24-
ALAS * Report
$35,000 Mental Health Services sessions)
Provide 30 group sessions + follow up individual free counseling sessions (a total of 200 1) Improve the mental health at no cost to those receiving counseling services. 2) an active group session and individual follow up sessions continue to be provided. where a total of 28 clients have participated have been completed. Currently, there is Comprising a a combined total of 150 individual sessions. Additionally, 8 group sessions A total of 25 individuals received therapy/counseling from October through April. of the Coastside
Boys & Girls Club $30,000 Development
After school support & Out of school time - Cohort
coordination of services.
and collaborate with CUSD to connect local noprofits and schools for better students in 7 and 8 grade. 2)Support improved dissemination of shared activity calendar 1)Provide 100 scholarships (valued at $200 each) to low-income, high need families of nonprofits to facilitate communication among youth service providers and parents. translation to Spanish and collaborated with CUSD, Chamber of Commerce and other football, volleyball, and basketball) to high need families. 2) Supported activity calendar 1) Provided 99 scholarships for afterschool program students including sport (flag CoastPride $10,000 Health & Wellness youth in feeling more comfortable with their identity. 1) Serve a minimum of five LGBTQ+ middle schoolers per session. 2) Support LGBTQ+ comfortable with their LGBTQ+ identity.
indicates that 100% of the six middle school group survey respondents feel more 1)Average attendance of 10 youth per group session (6 groups/44 sessions) 2)Survey Center
Day Health
Coastside Adult
$20,000 Aging in Place and support, education and resources to caretakers 1)Increase community engagement along with program participants 2) Provide respite lunches and 464 scholarship days.
workshops provided to caregivers has had a total of 47 attendees. Provided 6586 occupational and speech therapy, transportation and nutrition services. 2) Community 1) Since July 2024, 78 clients are enrolled in services that include nursing, physical, Coastside Hope $50,000 Critical Family Needs Safety Net Program 120 food service unites per month to Half Moon Bay residents. shelnter, prevent homelessness (rental assistance) and other critical services. 2) Provide 1)Provide 2,000 low-income Half Moon Bay residents with food, clothing, access to Half Moon Bay residents.
and other critical needs. 2) 1,070 food service units have been provided to low income 1) Coastside Hope has served 3,268 Half Moon Bay residents with food, clothing, shelter Libertad
El Centro de $20,000 Substance Use)El Centro Coastside Essential Services Initiative (MH & treatment for drug, alcohol and related behavioral health issues.
Provide treatment plan (reviewed by a LCSW) and 25 hours of individual and/or group objectives and goals.
Substance Use Disorder (SUD) clients have received a treatment plan including specific Provided services to 36 clients and 551 counseling sessions. 100% of diagnosed Coastsiders
Senior $50,000 Promoting successful aging for Coastside Seniors repairs 3)transportation 4)care management Through our programs, seniors can receive: 1) nutritious meals 2)free basic home information, assistance, programs and services.
from our center to grocery stores and other outings 4) 1347 older adults received 1) 49,309 meals served. 2) 25 homes worked in Half Moon Bay 3) 1978 rides provided Sonrisas Dental $25,000 Access to Care:Equitable Access to Oral Health Care (2+ visits annually)
at Sonrisas HMB Clinic. 2)Establish or maintain a dental home for 70% of these patients 1)Provide 50 low-income individuals with comprehensive dental care at 137 dental visits individuals or 65% of 760 low-income patients.
funded 115 visits for 50 individuals. 2) Sonrisas established a dental home for 495 1)Sonrisa's HMB Clinic served 760 low-income patients at 2,065 clinic visits. CSFA Cohort Support $30,000 Technical Assistance Provide access to an electronic universal intake form for client experience, referral and follow up.
Total CSFA $300,000
38
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: May 20, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Lisa Rossi, Administrative Services Director
Kenneth Stiles, Finance Manager
TITLE: COMPREHENSIVE USER FEE STUDY WORKSHOP
______________________________________________________________________________ RECOMMENDATION:
Receive the User Fee Study Report and provide direction on the FY 2025-26 Master Fee Schedule.
FISCAL IMPACT:
There is no fiscal impact with the acceptance of this report.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Governance Elements of the Strategic Plan.
BACKGROUND:
As part of long-term fiscal best practices, cities are encouraged to regularly review the cost of providing fee-based services to ensure alignment with cost recovery goals, legal requirements, and operational procedures. These reviews help ensure that fees accurately reflect the full cost of service delivery — including both direct and indirect costs — and that overhead rates used across departments are comprehensive and defensible.
The City’s last comprehensive cost-of-services study was completed in April 2017 by NBS Government Finance Group. Since then, staffing structures, internal systems, and service delivery models have evolved, prompting the need for an updated analysis.
In February 2023, the City Council awarded a contract to NBS to complete a three-part study: a Cost Allocation Plan (CAP), a Comprehensive User Fee Study, and a Development Impact Fee (DIF) Nexus Study. The scope included a detailed review of direct and indirect costs across core development-related functions, including Planning, Building, Public Works, and Administration. 39
The first phase, the Cost Allocation Plan (CAP), was completed in April 2024 and integrated into the FY 2024-25 budget. The CAP establishes a defensible methodology for allocating general government costs to enterprise funds and reimbursable programs and serves as the foundation for full cost recovery under Proposition 218.
The second phase, the User Fee Study, updates the City’s cost-of-service schedule with the goal of moving closer to full cost recovery. NBS conducted a benchmarking review comparing Half Moon Bay’s fees to those of other local agencies. While fee structures vary, the methodology used in this study is consistent with regional practices.
Preliminary results were presented to the Finance Committee on April 16, 2025. The Committee recommended holding a Council workshop to review the findings and gather additional feedback from the Council and community.
Because the study’s recommendations were based on FY 2022‑23 data for FY 2023-24, staff updated them for the current recommended fee schedule by applying inflation adjustments of 2.9 percent for FY 2024‑25 and 2.7 percent for FY 2025‑26. These adjustments are included in the draft fee schedule (Attachment 2). Based on Council feedback from this workshop, staff will return on June 3 with a final version for public hearing, in accordance with Government Code. If adopted, the new fees would go into effect in August.
The final phase of the project — a Development Impact Fee Nexus Study — will review fees charged to new development, including capital facilities, transportation, sewer, and storm drainage. Kickoff for that effort is expected in the coming weeks.
DISCUSSION:
Comprehensive user fee studies are not required annually and are typically most valuable after major shifts — whether organizational, operational, or legal. While the City can adjust fees each year using a Consumer Price Index (CPI) factor, deeper reviews like this one help ensure the overall fee structure is accurate, equitable, and reflective of actual service costs.
Council retains discretion to adjust individual fees up or down, as long as no fee exceeds the full cost of providing the service, as defined and adjusted for inflation.
Some charges fall outside this framework. Fees set or capped by state law — such as returned check charges or vehicle release fees — as well as fines and penalties, are not subject to local cost recovery analysis and are excluded from this study.
This fee update is based on the City’s most recent cost allocation plan and direct input from every department. The resulting analysis provides a snapshot of current cost recovery levels and forms the foundation for proposed updates. The full user fee study, included as Attachment 1, outlines the City’s cost recovery status across Planning, Building, Public Works, Law Enforcement, and Administrative Services, and details the methodology used to arrive at fee recommendations. 40
Today, the City recovers roughly 51% of the cost of providing user and regulatory fee-based services. Under the proposed fee schedule, that figure would rise to 89%, generating an estimated $575,638 in additional annual revenue based on FY 2022-23 data. Adding CPI-W adjustments to those recommended fees could potentially bring in an estimated $76,000 more for the FY 2025-26 fiscal year.
Staff recommends setting most fees at 100% cost recovery, especially for services that provide a private benefit — such as permitting, entitlement reviews, and other development-related functions. Subsidies are recommended for services that offer broader public value, such as tenant petitions, and certain public safety charges.
The table below highlights the fees that have a recommendation that are below 100% cost recovery:
Department / Division
Revenues at
Current Fee
Current
Cost Recovery
Revenues at
Recommended
Fee
Recommended
Cost Recovery
Estimated
Additional
Revenue
Administrative Services 11,640 47% 25,018 100% 13,378
Planning 147,676 75% 197,771 100% 50,095
Code Enforcement - 0% 16,326 39% 16,326
Public Works (Engineering) 177,094 62% 284,583 100% 107,489 Building 436,655 55% 784,637 99% 347,982
Public Safety 310 32% 465 49% 155
General Plan Update Fee 5,409 3% 45,622 25% 40,213
778,784 51% 1,354,422 89% 575,638
Current
Fee
Recommended
Fee
(FY 2023-24)
Cost
Recovery
Administrative Services
Professional Dog Walker Permit $ 200 $ 567 50%
Personal Dog Walker Permit $ 75 $ 150 53%
Building
Re-roof - Single Family Residential $ 287 $ 315 56%
Re-roof - Multifamily/Non-Residential $ 426 $ 469 76%
Solar/Photovoltaic - Residential (Up to 15kW) $ 558 $ 450 81% For each kW over 15 kW $ 37 $ 15 40%
Single Item Permit, Water Heater Only $ 46 $ 125 51%
Public Safety
Public Safety Reports $ 10 $ 15 49%
Photo Reproduction $ 20 $ 25 81%
Audio Tape/CD Reproduction $ 20 $ 25 81%
Audio Tape Reproduction $ 20 $ 25 81%
PROPOSED FEES BELOW 100% COST RECOVERY
41
To help fees keep pace with inflation, staff also recommends continuing the City’s current policy of adjusting most fees annually using the San Francisco – Oakland – San Jose (Bay Area) Urban Wage Earners and Clerical Workers Consumer Price Index (CPI-W). This approach limits the need for large updates while preserving alignment with actual service delivery costs.
Finally, consistent with best practices, staff recommend conducting a full cost allocation and fee study every five years to ensure that the fee structure remains current, defensible, and reflective of the City’s operations.
ATTACHMENTS:
1. Comprehensive User Fee Study Report
2. Draft Master Fee Schedule
42 City of Half Moon Bay
Citywide User Fee Study 1
nbsgov.com
Prepared by:
Corporate Headquarters
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
Report for:
Citywide User Fee Study
April 2, 2025
43 City of Half Moon Bay
Citywide User Fee Study 2
TABLE OF CONTENTS
1.1 Findings ................................................................................................................... 5
1.2 Report Format ......................................................................................................... 6
2.1 Methods of Analysis ................................................................................................ 8
3.1 Cost of Service Analysis ......................................................................................... 14
3.2 Fee Establishment ................................................................................................. 14
3.3 Cost Recovery Evaluation ...................................................................................... 15
4.1 Cost of Service Analysis ......................................................................................... 16
4.2 Fee Establishment ................................................................................................. 17
4.3 Cost Recovery Evaluation ...................................................................................... 18
5.1 Cost of Service Analysis ......................................................................................... 19
5.2 Fee Establishment ................................................................................................. 19
5.3 Cost Recovery Evaluation ...................................................................................... 20
6.1 Cost of Service Analysis ......................................................................................... 21
6.2 Fee Establishment ................................................................................................. 22
6.3 Cost Recovery Evaluation ...................................................................................... 23 44 City of Half Moon Bay
Citywide User Fee Study 3
7.1 Cost of Service Analysis ......................................................................................... 24
7.2 Fee Establishment ................................................................................................. 25
7.3 Cost Recovery Evaluation ...................................................................................... 26
8.1 Cost of Service Analysis ......................................................................................... 28
8.2 Fee Establishment ................................................................................................. 28
8.3 Cost Recovery Evaluation ...................................................................................... 29
9.1 Unique Parameters for Recreation Program Fees and Facility Rental Fees ......... 30
9.2 Cost of Service Analysis ......................................................................................... 31
9.3 Cost Recovery Evaluation ...................................................................................... 32
9.4 Fee Establishment ................................................................................................. 32
9.5 Comparative Fee Survey........................................................................................ 34
10.1 Cost of Service Analysis ......................................................................................... 35
10.2 Fee Establishment ................................................................................................. 35
10.3 Cost Recovery Evaluation ...................................................................................... 37
45 City of Half Moon Bay
Citywide User Fee Study 4
Appendices
Cost of Service Analysis (Fee Tables)
Administrative Appendix A.1
Planning Appendix A.2
Code Enforcement Appendix A.3
Public Works, Engineering Appendix A.4
Building Appendix A.5
Public Safety Appendix A.6
Comparative Fee Survey
Administrative Appendix B.1
Planning Appendix B.2
Code Enforcement Appendix B.3
Public Works, Engineering Appendix B.4
Building Appendix B.5
Public Safety Appendix B.6
Recreation Services Appendix B.7
46 City of Half Moon Bay
Citywide User Fee Study 5
EXECUTIVE SUMMARY
NBS performed a Citywide User Fee Study (Study) for the City of Half Moon Bay (City). The purpose of this report is to present the findings and recommendations of the various fee analyses performed as part of the Study and provide the City with the information needed to update and establish fees for services. The Study’s process ensures that not only are the fees and charges reasonable and equitable, but that they also meet industry standards and uphold the statutory requirements of the State of California.
California cities, counties, and special districts may impose user and regulatory fees for services they provide through provisions set forth in the State Constitution, Article XIII C § 1. Under this legal framework, a fee may not exceed the reasonable cost of providing the service or performing the activity.
For a fee to qualify as such, it must relate to a service or activity performed at the request of an individual or entity upon which the fee is imposed, or their actions specifically cause the local government agency to perform additional activities. In this instance, the service or underlying action causing the local agency to perform the service is either discretionary and/or is subject to regulation. As a discretionary service or regulatory activity, the user fees and regulatory fees considered in this Study fall outside of the definition and statutory requirement to impose general taxes, special taxes, and fees as a result of property ownership.
The City’s main reason for conducting this Study was twofold: (1) first, to ensure that existing fees do not exceed the costs of service, and (2) second, to provide an opportunity for the City Council to re-align fee amounts with localized cost recovery policies.
1.1 Findings
This Study examined user and regulatory fees managed by the following City departments and programs:
Administrative departments such as City Manager, City Clerk and Finance Community Development departments, including Planning, Code Enforcement, Building, and Public Works
Public Safety
Recreation
The Study identified an estimated $2.6 million in eligible costs for recovery from fees for service compared to approximately $968,000 the City is currently collecting each year from fees. The table on the following page provides a summary of the Study’s results. 47 City of Half Moon Bay
Citywide User Fee Study 6
Table 1. Report Summary
As shown in Table 1, the City is recovering approximately 38% of the costs associated with providing user and regulatory fee-related services. However, it should be noted that fees for recreational services are typically subsidized for community benefits by other General Fund revenues and the method of setting recreational fees is different than other departments, which is explained in further detail in Section 9.4.
Due to the impact of the Recreation Department on the overall cost recovery picture, the subtotal above illustrates the current cost recovery without Recreation, which is 51% of the costs associated with providing user and regulatory fee-related services. Should the City Council adopt fees at 100% of the full cost recovery amounts determined by this Study, an additional $747,000 in costs could be recovered, excluding the Recreation Department’s impact.
However, Section 2.1.3 later explains, there may be other local policy considerations that support adopting fees at less than the calculated full cost recovery amount. Since this element of the Study is subjective, NBS provided the maximum potential of fee amounts at 100% full cost recovery for the City to consider. As such, City Staff provided initial recommended fee amounts for Council’s consideration. If Council elects to adopt fee levels at staff’s recommendations, an additional $576,000 in costs could be recovered, for an 89% cost recovery outcome for services provided. Once City Council has reviewed and evaluated the results of the Study, the City can set fees at appropriate cost recovery levels according to local policy goals and considerations.
1.2 Report Format
This report documents the analytical methods and data sources used in the Study, presents findings regarding current levels of cost recovery achieved from user and regulatory fees, discusses City staff’s initially recommended fee amounts for City Council’s consideration, and provides a comparative survey of fees to neighboring agencies for similar services.
The report is organized into the following sections:
Section 2 – General approach and methodology to the Fee Study. Sections 3 through 10 – Results of the analysis performed for each department and/or fee program.
Section 11 – Grand scope conclusion of the analysis provided in the preceding sections. Appendices – Additional details of the analysis performed and comparison of fees imposed by selected agencies for similar services.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Administrative Services $ 11,640 $ 25,018 $ (13,378) 47% $ 25,018 100% Planning $ 147,676 $ 197,771 $ (50,095) 75% $ 197,771 100% Code Enforcement $ - $ 42,105 $ (42,105) 0% $ 16,326 39% Public Works (Engineering) $ 177,094 $ 284,583 $ (107,489) 62% $ 284,583 100% Building $ 436,655 $ 793,237 $ (356,582) 55% $ 784,637 99% Public Safety $ 310 $ 957 $ (647) 32% $ 465 49%
General Plan Update Fee $ 5,409 $ 182,487 $ (177,077) 3% $ 45,622 25% Subtotal, w/o Recreation $ 778,784 $ 1,526,157 $ (747,373) 51% $ 1,354,422 89% Recreation $ 189,254 $ 1,042,623 $ (853,369) 18% $ 189,254 18% Grand Total, w Recreation $ 968,038 $ 2,568,781 $ (1,600,742) 38% $ 1,543,676 60% 48 City of Half Moon Bay
Citywide User Fee Study 7
The City’s Staff Report will include a Master Fee Schedule document which incorporates recommendations contained within this report for review and adoption by City Council. 49 City of Half Moon Bay
Citywide User Fee Study 8
INTRODUCTION AND FUNDAMENTALS
This Study evaluated user and regulatory fees managed by the following City departments and divisions:
City Department/Division Fee Program Description
Administrative Services
Administrative fees, including returned checks, copies and duplication requests, election filing fees, hourly
rates for staff research requests, alarm permits,
special event permits, and special event permits
Planning Division
Planning fees, including pre-entitlement processing,
coastal development permits, environmental review,
design review, entitlement processing and appeals
Code Enforcement
Compliance inspections and investigations, short-term rental inspections
Building Division Building fees, including building and safety permits Public Works Department
Public Works fees, including improvements within the
right-of-way, final map review and approval, grading
review and inspection, encroachment permits
Public Safety
Duplication fees, licensing fees, impound and parking fees
Recreation Services
Recreation programs and classes and miscellaneous
processing fees.
General Plan Update Fee
Recovery of costs associated with the update,
maintenance, and implementation of the General Plan
document, policies, and procedures
The scope of review specifically excluded development impact fees, utility rates, and any special tax assessments which fall under a different set of statutory and procedural requirements from the body of user and regulatory fees analyzed in this Study. Other types of fees excluded include those for facility and equipment rental, and most fines and penalties imposed by the City for violations of its requirements or codes.1
2.1 Methods of Analysis
Three phases of analysis were completed for each City fee program studied:
1 According to the California Constitution Article XIII C § 1 (e) (4) and (5), the City is not limited to the costs of service when charging for entrance to or use of government property, or when imposing fines and penalties. 50 City of Half Moon Bay
Citywide User Fee Study 9
2.1.1 COST OF SERVICE ANALYSIS
The Cost of Service Analysis is a quantitative effort that compiles the full cost of providing governmental services and activities. There are two primary types of costs considered: direct and indirect costs. Direct costs are those that specifically relate to an activity or service, including the real-time provision of the service. Indirect costs are those that support the provision of services in general but cannot be directly or easily assigned to a singular activity or service.
Direct Costs:
Direct personnel costs – Salary, wages and benefits expenses for personnel specifically involved in the provision of services and activities to the public. Direct non-personnel costs – Discrete expenses attributable to a specific service or activity performed, such as contractor costs, third-party charges, and materials used in the service or activity.
Indirect Costs:
Indirect personnel costs – Personnel expenses supporting the provision of services and activities. This can include line supervision and departmental management, administrative support within a department, and staff involved in technical support activities related to the direct services provided to the public.
Indirect non-personnel costs – Expenses other than labor involved in the provision of services. In most cases, these costs are allocated across all services provided by a department, rather than directly assigned to individual fee/rate categories.
Overhead costs – These are expenses, both labor and non-labor, related to agency-wide support services. Support services include general administrative services such as City Manager, Finance, Human Resources, etc. The amount of costs attributable to the departments or divisions included in this Study were sourced from the City’s Cost Allocation Plan performed by NBS.
All cost components in this Study use annual (or annualized) figures, representing a twelve-month cycle of expenses incurred by each Department or Division in the provision of all services and activities City-wide.
Nearly all the fees reviewed in this Study require specific actions on the part of City staff to provide the service or conduct the activity. Since labor is the primary underlying factor in these activities, the Study expresses the full cost of service as a fully burdened cost per labor hour. NBS calculated a composite, fully burdened, hourly rate for each department, division, program, or activity applicable to the specific organization and needs of each area studied. This rate serves as the basis for further quantifying the average full cost of providing individual services and activities. Determining the fully burdened labor rate for each department, and the various functional divisions within a department, requires two data sets: (1) the full costs of service, and (2) the number of staff hours available to perform those services. NBS derived the hours 51 City of Half Moon Bay
Citywide User Fee Study 10
available based on the complete list of all City employees and/or available service hours of its contracted professionals (where applicable).
The City supplied NBS with the total number of paid labor hours for each employee involved in the delivery of services included in this Study. These available hours represent the amount of productive time available to provide both fee-recoverable and non-fee recoverable services and activities. Available labor hours divided into the annual full costs of service equal the composite, fully burdened, labor rate. Some agencies may also use the resulting rates for purposes other than setting fees, such as calculating the full cost of general services or structuring a cost recovery agreement with another agency or third party.
NBS also assisted the City in estimating the staff time for the services and activities listed in the City’s fee schedule. Time tracking records for the fee programs studied as part of this analysis, when available, proved useful in identifying time spent providing general categories of service (e.g., division administration, plan review, inspection, public information assistance, etc.). However, the City does not systematically track the service time of activities for all departments or all individual fee-level services provided. Therefore, NBS also relied on interviews and questionnaires to develop the necessary data sets of estimated labor time. In many cases, the City provided estimates of the average amount of time (in minutes and hours) it took to complete a typical service or activity considered on a per-occurrence basis.
Development of time estimates to inform various fee calculations was not a one-step process but required careful review by both NBS and department or division managers to assess the reasonableness of such estimates. Based on the results of this review, the City reconsidered its time estimates until all parties were comfortable that the fee models reasonably reflected the average service level provided by the City. Finally, the fully burdened labor rate(s) calculated in earlier steps were applied at the individual fee level time estimates, yielding an average total cost of providing each fee for service or activity. The following provides a visual representation of the steps discussed in this section.
2.1.2 FEE ESTABLISHMENT
The fee establishment process includes a range of considerations, including the following:
52 City of Half Moon Bay
Citywide User Fee Study 11
Addition to and deletion of fees – The Study provided each department with the opportunity to propose additions and deletions to their current fee schedules, as well as re-name, re-organize, and clarify which fees were to be imposed. Many of these fee revisions allowed for better adherence to current practices, as well as the improvement in the calculation, application, and collection of the fees owed by an individual. Some additions to the fee schedule were simply the identification of existing services or activities performed by City staff for which no fee is currently charged.
Revision to the structure of fees – In most cases, the focus was to re-align the fee amount to match the costs of service and leave the current structure of fees unchanged. However, in several cases, fee categories and fee names had to be simplified or re-structured to increase the likelihood of full cost recovery or to enhance the fairness of how the fee is applied to the various types of fee payers.
Documentation of the tools used to calculate special cost recovery – The City’s fee schedule should include the list of fully burdened rates developed by the Study. Documenting these rates in the fee schedule provides an opportunity for the City Council to approve rates for cost recovery under a “time and materials” approach. It also provides clear publication of those rates so that all fee payers can readily reference the basis of any fee amounts. The fee schedule should provide language that supports special forms of cost recovery for activities and services not included in the adopted master fee schedule. In these rare instances, published rates are used to estimate a flat fee or bill on an hourly basis, which is at the department director’s discretion.
2.1.3 COST RECOVERY EVALUATION
The NBS fee model compares the existing fee for each service or activity to the average total cost of service quantified through this analysis. Here are the possible outcomes of the fee analysis:
Cost recovery rate of 0% - This signifies that there is currently no current recovery of costs from fee revenues (or insufficient information available for evaluation). Cost recovery rate of 100% - This means that the fee currently recovers the full cost of service. Cost recovery rate between 0% and 100% - This indicates partial recovery of the full cost of service through fees.
Cost recovery rate greater than 100% - This means that the fee exceeds the full cost of service.
User fees and regulatory fees should not exceed the full cost of service.
In all cases, the cost recovery rate achieved by a fee should not be greater than 100%. In most cases, imposing a fee above this threshold could change the definition of the charge from a cost of service based fee to a tax which has other procedural requirements, such as ballot protest or voter approval.
NBS assisted with modeling the “recommended” or “target” level of cost recovery for each fee, established at either 100% or any amount less than the calculated full cost of service. Targets and recommendations reflect discretion on the part of the agency based on a variety of factors, such as existing City policies and agency-wide or departmental revenue objectives, economic goals, community values, market conditions, level of demand, and others.
53 City of Half Moon Bay
Citywide User Fee Study 12
A general method of selecting an appropriate cost recovery target is to consider the public and private benefits of the service or activity in question, such as:
To what degree does the public at large benefit from the service? To what degree does the individual or entity requesting, requiring, or causing the service benefit?
When a service or activity benefits the public at large, there is generally little to no recommended fee amount (i.e., 0% cost recovery), reinforcing the fact that a service which truly benefits the public is best funded by general resources of the City, such as revenues from the General Fund (e.g., taxes). Conversely, when a service or activity wholly benefits an individual or entity, the cost recovery is generally closer to or equal to 100% of cost recovery from fees collected from the individual or entity.
In some cases, a strict public-versus-private benefit judgment may not be sufficient to finalize a cost recovery target. Any of the following factors and considerations may influence or supplement the publicversus-private benefit perception of a service or activity:
If optimizing revenue potential is an overriding goal, is it feasible to recover the full cost of service?
Will increasing fees result in non-compliance or public safety problems? Are there desired behaviors or modifications to behaviors of the service population helped or hindered through the degree of pricing for the activities? Does current demand for services support a fee increase without adverse impact to the community served or current revenue levels? In other words, would fee increases have the unintended consequence of driving away the population served? Is there a good policy basis for differentiating between the type of user (e.g., residents vs. nonresidents, residential vs. commercial, non-profit entities, and business entities)? Are there broader City objectives that merit a less than full cost recovery target from fees, such as economic development goals and local social values?
NBS provided the cost of service calculation based on 100% full cost recovery and the framework for the City’s use to adjust the amount of cost recovery in accordance with its broader goals as they pertain to code compliance, cost recovery, economic development, and social values.
2.1.4 COMPARATIVE FEE SURVEY
Appendix B presents the results of the Comparative Fee Survey for the City. Policy makers often request a comparison of their jurisdictional fees to those of surrounding or similar communities. The purpose of a comparison is to provide a sense of the local market pricing for services, and to use that information to gauge the impact of recommendations for fee adjustments.
In this effort, NBS worked with the City to choose five comparative agencies – Belmont, Brisbane, Pacifica, San Carlos and San Mateo County. It is important to keep the following in mind when interpreting the general approach to, and use of, comparative survey data:
Comparative surveys do not provide information about cost recovery policies or procedures inherent in each comparison agency.
54 City of Half Moon Bay
Citywide User Fee Study 13
A “market-based” decision to price services below the full cost of service calculation is the same as deciding to subsidize that service.
Comparative agencies may or may not base their fee amounts on the estimated and reasonable cost of providing services. NBS did not perform the same level of analysis of the comparative agencies’ fees.
The results of comparative fee surveys are often non-conclusive for many fee categories.
Comparison agencies typically use varied terminology for the provision of similar services.
NBS made every reasonable attempt to source each comparison agency’s fee schedule from their respective websites and compile a comparison of fee categories and amounts for the most readily comparable fee items that match the City’s existing fee structure.
2.1.5 DATA SOURCES
The following data sources were used to support this Study:
The City’s Adopted Budget for Fiscal Year 2023-24
A complete list of all City personnel, salary/wage rates, regular hours, paid benefits, and paid leave amounts provided by the Finance Department. Contracted positions and associated costs were also incorporated where applicable.
Prevailing fee schedules
Annual workload data provided by each department and/or fee program evaluated in the Study The City’s adopted budget serves as an important source of information that affects the cost of service results. NBS did not audit or validate the City’s financial documents and budget practices, nor was the cost information adjusted to reflect different levels of service or any specific, targeted performance benchmarks.
This Study accepts the City’s budget as a legislatively adopted directive describing the most appropriate and reasonable level of City spending. NBS consultants accept the City Council’s deliberative process and the City’s budget plan and further assert that through this legislative process, the City has yielded a reasonable and valid expenditure plan to use in setting cost-based fees. 55 City of Half Moon Bay
Citywide User Fee Study 14
ADMINISTRATIVE SERVICES
Most activities and services provided by Half Moon Bay’s administrative departments are not recoverable via user or regulatory fees. The scope of this analysis focused solely on miscellaneous administrative processing fees listed for the City Manager, City Clerk, and/or Finance departments.
3.1 Cost of Service Analysis
NBS developed a composite fully burdened hourly rate for the City Manager and Finance departments, as shown in Table 2 below. A rate for the City Clerk was not developed for the Fee Study because all Clerk fees are either set and/or limited by State law, or reference public documents available via the City’s website.
Table 2. Fully Burdened Hourly Rate
Section 2.1, Methods of Analysis, further describes the types of expenditures and allocated costs considered in the development of the rate. All subsequent administrative fee calculations will incorporate the fully burdened hourly rates of $297 and $284, depending on which department provides the fee for service.
3.2 Fee Establishment
The following is a summary of the overall changes to the Administrative Services fee schedule:
Deletion of fees that are no longer used or needed, such as:
o BID Administration for City Hotels
o Annual License Agreement for Parklet, Sidewalk, or Other Activities Spaces o Annual License Agreements
Reorganization of fee categories or clarification of fee names to create a more user-friendly fee structure, such as:
o Film Permits, as required by Municipal Code Chapter 9.74. Currently a fee is charged on a “per day” basis. The fee structure has been modified for this service to provide better regulation and cost recovery for the City, to include three separate fees:
Application Processing Fee per filming event
City Support Services During Filming Events
Use of City Facilities
o Special Event Permits: This fee structure has been modified to streamline work efforts associated with administering and reviewing permits for special events. The current fee schedule has been simplified into three categories:
Expenditure Type City Manager Finance
Labor 617,665$ 334,088$
Recurring Non-Labor 192,936 43,095
Citywide Overhead 297,980 228,800
Dept. Admin 289,896 768,237
Department Total 1,398,477$ 1,374,220$
Fully Burdened Hourly Rate 297$ 284$
Reference: Direct Hours Only 4,704 4,844
56 City of Half Moon Bay
Citywide User Fee Study 15
Small Ceremonies (Wedding)
Minor Event: Block Parties, Fundraisers
Major Event: Miscellaneous Events, Carnival/Circus, Parade, Race, Rodeo, Amusement Concession, etc.
Addition of new fee categories notated as “New” in the Current Fee / Deposit column of Appendix A.1. The only new fees added are for recovery costs of City staff support to filming events and special events, and use of city facilities for these events, as described above.
3.3 Cost Recovery Evaluation
Appendix A.1 presents the results of the detailed cost recovery analysis for the City’s various administrative fees. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.
Currently, Administrative Services is recovering approximately 47% of the total cost of providing services. As Table 3 shows, the City collects approximately $11,640 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $25,018.
Table 3. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, while the Administrative Services staff and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level / Deposit” column in Appendix A.1 displays the City staff’s initial recommended fee amounts. City staff recommends all fees to recover 100% of the costs of providing services with the exception of Dog Walker Permits.
The City’s Staff Report provides further discussion of why certain fees are recommended at lower than 100% cost recovery. As shown in Table 3, these initial recommendations for adjusted fee amounts are projected to still recover 100% of the total costs of providing fee-related services, assuming the demand for services remains consistent.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Administrative Services $ 11,640 $ 25,018 $ (13,378) 47% $ 25,018 100% 57 City of Half Moon Bay
Citywide User Fee Study 16
PLANNING DIVISION
The Planning Division serves the residents and businesses of Half Moon Bay by performing a variety of functions that are intended to conserve and enhance the City’s environmental resources and scenic beauty, preserve its historic and small-town heritage, manage the community’s growth rate, and enforce the policies and regulations related to land use and development. The Division’s responsibilities include administering the General Plan, the Local Coastal Plan, and the City’s Land Use Plan as it pertains to new development projects and regulations, monitoring and analyzing the impact of regional planning issues, and providing staff support through the processing of site plan reviews, subdivisions, rezoning, use permits and other entitlements.
4.1 Cost of Service Analysis
The following table shows the Planning Division’s estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery purposes through fees for services.
Table 4. Fully Burdened Hourly Rate
As Table 4 above shows, the Division’s total cost of providing services is approximately $1.6 million per year. $864,000 in costs are targeted for recovery from the City’s fees for services, with the remaining $753,000 as best funded via sources other than fees. All subsequent cost of service calculations at the individual fee level assume a fully burdened hourly rate of $288.
Based on interviews with Division staff, the analysis separates the Division’s overall services into four primary cost categories: (1) Public Information/General Counter Services, (2) GP/LCP, (3) Code Enforcement, and (4) Application/Permitting Services. To clarify the costs and assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:
Public Information/General Counter Services – Activities associated with responding to phone calls and general information requests that support the development review process. Typically, some portion of costs for the provision of general public information and assistance do not apply toward recovery from fees and are considered a basic function of governmental services to the public. Planning staff estimated that approximately 40% of these costs support land use Expenditure Type
Public
Information /
General
Counter
Services
GP / LCP Code
Enforcement
Application /
Permitting
Services
Total
Labor 90,896$ 209,061$ 35,525$ 306,760$ 642,241$
Recurring Non-Labor 9,050 20,815 3,537 30,542 63,944
Citywide Overhead 92,331 212,363 36,086 311,606 652,386 Dept. Admin 36,498 83,945 14,264 123,175 257,882
Department Total 228,775$ 526,183$ 89,412$ 772,083$ 1,616,454$ Eligible Cost Recovery from Fees for Service 40% 0% 0% 100% 53% Amount Targeted for Recovery in Billings/Fees 91,510 - - 772,083 863,593 Amount Requiring Another Funding Source 137,265 526,183 89,412 - 752,860 Fully Burdened Hourly Rate $ 31 N/A N/A $ 258 $ 288
Reference: Direct Hours 2,998
58 City of Half Moon Bay
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application review activities, while the remaining costs should not be considered in the calculation of fees for services.
GP/LCP – Planning staff support the ongoing maintenance and cyclical update of the City’s General Plan (GP) and Local Community Plans (LCP). These costs do not apply toward recovery from Planning and Zoning review fees for service.
Code Enforcement – Planning Division staff actively supports work activities associated with responses to complaints received by the City’s Code Enforcement team. These costs are not recommended for recovery from Planning fees.
Application/Permitting Services – This task is comprised mostly of development review and approval; therefore, 100% of these costs are recoverable from its routine fees for service.
The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied.
4.2 Fee Establishment
The following is a summary of the overall changes to the Planning Division fee schedule:
Deletion of fees that are no longer used or needed, such as:
o Parklets
o Sidewalks
o Combination Projects
Reorganization of fee categories or clarification of fee names to create a more user-friendly fee structure, such as the renaming of Compliance Letter to Zoning Verification – Property Information Packet
Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.2, such as:
o Planning Consultation
o Pre-Submittal Plan Review
o General Project Planning Services
o Sign Programs
o Landlord Petition, plus Hearing Officer
o Tenant Petition, plus Hearing Officer
o Short-Term Vacation Rental (STR) Registration Initial Inspection o Building Plan Review/Support
Minor Residential Improvement or Addition
Tenant Improvement
New SFD
New Multifamily or Non-Residential
Additions to Square Footage – Residential and Non-Residential o General Plan Update Fee
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4.3 Cost Recovery Evaluation
Appendix A.2 presents the results of the detailed cost recovery analysis for the City’s Planning Division. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.
Note, the Cost of Service per Activity is reflective of the Planning Division’s costs for review of each entitlement/permit. The Public Works Engineering Division also participates in the review of Planning applications and as such, a separate schedule of fees is shown on their corresponding fee schedule.
Currently, the Division is recovering approximately 75% of the total cost of providing services. As Table 5 shows, the City collects approximately $148,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $198,000.
Table 5. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, while the Planning Division and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level / Deposit” column in Appendix A.2 displays the City staff’s initial recommended fee amounts. City staff recommends all fees to recover 100% of the costs of providing services with the exception of Tenant Petition.
The City’s Staff Report provides further discussion of why certain fees are recommended at lower than 100% cost recovery. As shown in Table 5, these initial recommendations for adjusted fee amounts are still projected to recover approximately 100% of the total costs of providing fee-related services, assuming the demand for services remains consistent.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Planning $ 147,676 $ 197,771 $ (50,095) 75% $ 197,771 100% 60 City of Half Moon Bay
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CODE ENFORCEMENT
Code Enforcement is responsible for protecting, preserving and improving the quality of life of the citizens of Half Moon Bay through effective, appropriate and proactive enforcement of the City's codes and ordinances, to be sensitive to the needs of the public and business communities, and to maintain these standards with a commitment to integrity and excellence in customer service.
Code Enforcement provides a number of services for which a fee may be charged, including response to complaints, investigations, follow up, and any associated abatement or enforcement actions.
5.1 Cost of Service Analysis
The Code Enforcement program’s costs are shared amongst several City departments. For purposes of analysis, NBS developed a composite, fully burdened, hourly rate for Code Enforcement by compiling the costs of Code Enforcement’s direct and indirect costs, as shown in Table 6 below:
Table 6. Fully Burdened Hourly Rate
Section 2.1, Methods of Analysis, further describes the types of expenditures and allocated costs considered in the development of the rate. The total annual cost of the Code Enforcement program is approximately $258,000. However, it should be noted that the majority of these annual costs are associated with non-fee related activities, therefore, only a small percentage of the total annual costs are eligible for recovery from fee for service activities. All subsequent cost of service calculations at the individual fee level assume a fully burdened hourly rate of $172.
5.2 Fee Establishment
Code Enforcement is a new fee program created as part of this Study. New fees are proposed for recovery of costs during key pieces of complaint investigation and notice of violation processes. As shown in Appendix A.3, NBS worked with City staff to determine the cost of each primary step involved in the code enforcement process from initial complaint through notice of violation and follow up for compliance:
Step 1: Property related inspections required to verify code compliance:
o Initial Complaint
o Preliminary Investigation
o Initial Inspection
Expenditure Type
Total Code
Enforcement
Labor 107,870$
Recurring Non-Labor 25,392
Citywide Overhead 77,912
Dept. Admin 46,491
Total 257,665$
Reference: Direct Hours 1,499
Fully Burdened Hourly Rate $ 172
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Step 2: Code enforcement costs incurred by the City after initial investigation and after violation notice:
o Follow up inspection after initial inspection and notice issued o If case has not been abated after initial/follow-up inspection A separate cost analysis was developed for general complaints such as noise, building violations, rental registration, etc., and for short-term rentals which require slightly more effort to regulate than other types of complaints.
5.3 Cost Recovery Evaluation
Appendix A.3 presents the results of the detailed cost recovery analysis for the City’s Code Enforcement program. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.
As Table 7 shows, the City does not currently recover costs for the Code Enforcement Program to provide services. At full cost recovery and the same demand level for these services, the City would recover approximately $42,000.
Table 7. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, while the Enforcement Services staff and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level / Deposit” column in Appendix A.3 displays the City staff’s initial recommended fee amounts. Because the goal of any code enforcement program is first and foremost to gain compliance, it is typical for cities with code enforcement fee programs to charge for services only once a violation is found and a notice is issued. Therefore, City staff recommends no fees be charged for receiving the initial complaint and performing preliminary investigation in Step 1, and only for the initial site inspection if a violation is found. In Step 2, once a notice of violation has been issued, further fees are proposed per inspection each time a follow-up site visit is required of City staff to verify compliance.
The City’s Staff Report provides further discussion of why certain fees are recommended at lower than 100% cost recovery. As shown in Table 7, these initial recommendations for adjusted fee amounts are projected to recover approximately 39% of the total costs of providing fee-related services, assuming the demand for services remains consistent.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Code Enforcement $ - $ 42,105 $ (42,105) 0% $ 16,326 39% 62 City of Half Moon Bay
Citywide User Fee Study 21
PUBLIC WORKS (ENGINEERING) DEPARTMENT
The Engineering Division of the Public Works Department reviews infrastructure improvements for private developments, processes encroachment and utility permits, as well as develops and implements the City’s Capital Improvement Program (CIP).
6.1 Cost of Service Analysis
The following table shows the Engineering Division’s estimated full cost of providing services on an annual basis and the fully burdened cost per hour developed for cost recovery purposes through fees for services.
Table 8. Fully Burdened Hourly Rate
As Table 8 above shows, the total cost of providing services is approximately $876,000 per year. $360,000 in costs are targeted for recovery from the City’s fees for services, with the remaining $516,000 as best funded via sources other than fees. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $338.
Based on interviews with Division staff, the analysis separated the Division’s overall services into five primary cost categories: (1) Public Counter/General Info, (2) NPDES, (3) Code Enforcement, (4) Capital Improvement Project (CIP), and (5) Private Development and Permitting. To clarify the underlying costs and assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:
Public Counter/General Info – Activities associated with responding to phone calls and in support of active permits and the development review process in general. Typically, some portion of costs for provision of general public information and assistance are not linked for recovery from plan check and permit fees. Engineering staff estimates approximately 40% of these costs are supportive to active application submittal activities, while the remaining costs should not be considered in the calculation of fees for services. NPDES – Tasks related to supporting NPDES and sustainability. These costs do not apply toward recovery from Engineering’s fees.
Code Enforcement – Engineering Division staff actively supports work activities associated with responses to complaints received by the City’s Code Enforcement team. These costs are not recommended for recovery from Engineering fees.
Capital Improvement Project (CIP) – Tasks related to managing and implementing City capital improvement projects. Capital project engineering costs should be funded through revenues Expenditure Type Public Counter /
General Info NPDES Code Enf. CIP Private Dev. / Permitting Total Labor $ 23,931 $ 26,638 $ 6,516 $ 171,638 $ 118,105 $ 346,829 Recurring Non-Labor 5,276 5,873 1,437 37,844 75,129 125,559 Department & Citywide Administration 17,549 19,534 4,779 125,865 86,608 254,334 Division Administration 9,627 10,716 2,621 69,046 57,618 149,627 Division Total $ 56,383 $ 62,762 $ 15,353 $ 404,393 $ 337,459 $ 876,350 Eligible Cost Recovery from Fees for Service 40% 0% 0% 0% 100% 41% Amount Targeted for Recovery in Billings/Fees 22,553 - - - 337,459 360,012 Amount Requiring Another Funding Source 33,830 62,762 15,353 404,393 - 516,337 Fully Burdened Hourly Rate $ 21 N/A N/A N/A $ 317 $ 338 Reference: Direct Hours 1,065
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available or designated to complete each project and are not targeted for recovery in the fees for services studied in this report.
Direct Plan Check and Permitting Services – Work activities associated with active current engineering applications and permits. 100% of these costs are recoverable in Engineering user and regulatory fees for service.
The results of this Cost of Service Analysis conclude that the Engineering Division is eligible to recover approximately 41% of the total annual cost of providing all services user/regulatory fees for service. The remaining 59% of costs are not associated with fee-related activities and therefore require identification of alternate revenue sources.
The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied.
6.2 Fee Establishment
The following is a summary of the overall changes to the Public Works Engineering Department fee schedule:
Deletion of fees that are no longer used or needed, such as:
o Monitoring Wells
o Deferred Improvement Agreement Review
o Grading Permits Plan Review and Inspection for Grade Change >1,000 CY o Support to Planning – Pre-Application Commercial Cannabis Business Review Reorganization of fee categories or clarification of fee names to create a more user-friendly fee structure to fees, such as:
o Adjusted Tract Map from an (Up to 5 lots) fee to a (5 or more lots) fee o Adjusted the Excavation/Restoration fee to specify “up to 100LF”, adjusted each additional fee to “50LF” and removed the fee for 100 LF or Greater o Adjusted the Curb, gutter, sidewalk, or driveway fee for each additional to “50LF” and removed the fee for 100 LF or Greater
o Adjusted the Sewer Drain connection, repair or extension fee to specify “up to 100LF”, adjusted each additional fee to “50LF” and removed the fee for 100 LF or Greater Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.4, such as:
o FOG Certification – Annual Renewal
o Sewer Re-Inspection for Non-Compliance
o Special Events Application Review and Support
o Special Studies Review
o Stormwater Inspection Program
C.3 Treatment Inspections
C.4 Commercial/Industrial Business Inspections
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C.6 Wet Weather Construction Site Inspections (Seasonal per Site) o Reinspection/Corrective Action Due to Non-Compliance
6.3 Cost Recovery Evaluation
Appendix A.4 presents the results of the detailed cost recovery analysis for the City’s Engineering Division. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.
Currently, the Division is recovering approximately 62% of the total cost of providing services. As Table 9 shows, the City collects approximately $177,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $285,000.
Table 9. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, the Engineering Division and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level/ Deposit” column in Appendix A.4 displays the City staff’s initial recommended fee amounts. City staff recommends all fees to recover 100% of the costs of providing services.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Public Works (Engineering) $ 177,094 $ 284,583 $ (107,489) 62% $ 284,583 100% 65 City of Half Moon Bay
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BUILDING DIVISION
The Building Division’s mission is to protect the health and safety of the community who live and work in the City by enforcing building safety standards set forth in the State’s building codes, as well as its municipal codes and policies. It is the responsibility of the Building Division to review and approve plans and perform field inspections to ensure that the work performed under an issued building permit is being done according to the approved plans.
7.1 Cost of Service Analysis
NBS calculated the total estimated annual cost of services provided by the Building Division, separated by those costs that are eligible and/or targeted for recovery in fees for service and those that require another funding source other than fees. The costs recoverable through fees were also translated into a fully burdened hourly rate for the purposes of individual fee calculations. Table 10 summarizes the outcomes of the analysis:
Table 10. Fully Burdened Hourly Rate
As Table 10 above shows, the Division’s total cost of providing services is approximately $790,000 per year. $765,000 in costs are targeted for recovery from the City’s fees for services, with the remaining $24,500 as best funded via sources other than fees. All subsequent cost of service calculations at the individual fee level assumes a fully burdened hourly rate of $279.
Based on interviews with Division staff, the analysis separated the Division’s overall services into two primary cost categories: (1) Code Enforcement, and (2) Direct Permitting Services. To clarify the underlying costs and assumptions used to calculate the fully burdened hourly rate, here is a summary of the descriptions for each cost category:
Code Enforcement Activities – Work activities in response to a complaint received by the Building Safety Division related to violation of a prior condition of approval, City Ordinance or State law. Includes complaint investigation, follow up, and any associated abatement or enforcement actions. None of these costs are recommended for recovery in the City’s user and regulatory fees for service.
Expenditure Type Code
Enforcement
Direct
Permitting
Services
Total
Labor $ 9,126 $ 94,661 $ 103,787
Recurring Non-Labor 2,707 274,612 277,319
Department & Citywide Administration 9,693 302,494 312,187 Division Administration 2,992 93,373 96,365
Division Total $ 24,518 $ 765,140 $ 789,658
Eligible Cost Recovery from Fees for Service 0% 100% 97% Amount Targeted for Recovery in Billings/Fees - 765,140 765,140 Amount Requiring Another Funding Source 24,518 - 24,518 Fully Burdened Hourly Rate $ - $ 279 $ 279
Reference: Direct Hours 2,743
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Direct Permitting Services – The Division’s responsibilities are comprised mostly of processing, reviewing and inspecting building permit applications; therefore, 100% of these costs are targeted for recovery in fees for services.
The results of this Cost of Service Analysis conclude that the Building Division is eligible to recover approximately 97% of the total annual cost of providing services from building related user/regulatory fees for service.
The fully burdened hourly rate involves significant analytical and policy-related decisions regarding the inclusion of categorized activity costs. The decision to either include or exclude certain costs toward recovery in fees for service stems from the basic fee setting parameters set forth by industry standard fee calculation methods and the California State Constitution. State statutes require that any new fee that is levied or any existing fee that is increased should not exceed the estimated amount required to provide the service for which the charge is levied.
7.2 Fee Establishment
The following is a summary of the overall changes to the Building Division fee schedule:
Deletion of fees that are no longer used or needed, such as:
o Electronic Submittal Fee
Reorganization of fee categories or clarification of fee names to create more user-friendly fee structure, such as:
o Added two additional valuation tiers to Building Permit Fees to ensure fees are reasonably calculated for large projects:
2,500,001 – 5,000,000
5,000,001 and above
o Changed the structure for the Building Plan Check Fee to illustrate the cost recovery performance of fees currently charged at 65% of the Permit Fee and display the portion of the plan check that is retained by the City versus what is passed through to the ThirdParty Consultant. o Split Address Assignment fee category into Residential and Non-Residential tiers o Split Re-Roof fee category into:
Single Family Residence
Multifamily/Non-Residential (less than 5,000 sq ft)
Multifamily/Non-Residential (greater than 5,000 sq ft) o Replaced the Solar Fee with a Solar/Photovoltaic section, to comply with State regulation, Government Code 66015
o Removed duplicate fees throughout fee schedule for Re-Inspections and Inspections Outside of Normal Business Hours
o Created a section for Mechanical, Electrical and Plumbing Permit and Plan Check Fees (When Associated with a Building Permit), that includes the existing fee for New Residential Buildings and adds a fee category for New Non-Residential Buildings on a per 100 sq. ft. rather than itemized basis.
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o Created a section of the fee schedule for Mechanical, Electrical, and Plumbing Permit and Plan Check Fees (When not Associated with a Building Permit). One of the biggest changes in the fee structure was to attempt to streamline work efforts associated with administering trade permits when not in combination with a building permit. The Department wanted to move away from the current itemized process and move to a “Stand Alone MPE Permit” selection model so that fees can be charged per project rather than per item.
Addition of new fee categories, notated as “New” in the Current Fee / Deposit column of Appendix A.5, such as:
o Permit Reactivation
o Replaced Job Cards
o Transfer of Permit to New Property Owner
7.3 Cost Recovery Evaluation
Appendix A.5 presents the results of the detailed cost recovery analysis for the City’s Building Safety Division. In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list. This Cost of Service per Activity is reflective of the Building Division’s costs.
Note, the Cost of Service per Activity is reflective of the Building Division’s costs for review of each entitlement/permit. To recover costs of other City departments that provide routine review of Building applications such as the Planning and Public Works departments/divisions, a separate schedule of fees is shown on their corresponding fee schedules.
Currently, the Division is recovering approximately 55% of the total cost of providing services. As Table 11 shows, the City collects approximately $437,000 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $793,000.
Table 11. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, while the Building Division and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level / Deposit” column in Appendix A.5 displays the City staff’s initial recommended fee amounts. City staff recommends all fees to recover 100% of the costs of providing services with the exception:
Re-Roof for Single Family Residential and Multi Family/Non-Residential (less than 5,000 sq ft) Solar/Photovoltaic Residential Fees, which are set by state regulations Water Heater Permit
The City’s Staff Report provides further discussion of why certain fees are recommended at lower than 100% cost recovery. As shown in Table 11, these initial recommendations for adjusted fee amounts are projected Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Building $ 436,655 $ 793,237 $ (356,582) 55% $ 784,637 99% 68 City of Half Moon Bay
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to recover approximately 99% of the total costs of providing fee-related services, assuming the demand for services remains consistent.
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PUBLIC SAFETY
The San Mateo County Sheriff’s Office provides all-inclusive enforcement services under contract for the City of Half Moon Bay. Most activities and services provided by the Police Department are not recoverable via user or regulatory fees. The scope of analysis for Public Safety focused solely on fees for various administrative records and processing requests provided by the Department.
8.1 Cost of Service Analysis
To support the unique operational aspects of public safety, NBS calculated separate fully burdened hourly rates for Sworn versus Non-Sworn personnel, as shown in Table 12 below.
Table 12. Fully Burdened Hourly Rates
Section 2.1, Methods of Analysis, further describes the types of expenditures and allocated costs considered in the development of the rate. The total annual cost for Public Safety is approximately $5.9 million.
However, it should be noted that the majority of these annual costs are associated with non-fee related activities, such as general public safety and the day to day preservation of public order. Therefore, only a small percentage of the total annual costs are eligible for recovery from fee for service activities. The calculation of these hourly rates includes all allowable direct and indirect costs associated with providing services included in the fee study. All subsequent fee calculations will assume a rate of $306 for Sworn Personnel and $123 for Non-Sworn Personnel.
8.2 Fee Establishment
City staff reviewed the current fee schedule for Public Safety and determined that the only necessary change to the structure of the current fee schedule was the deletion of the following fees that are no longer used or needed:
Massage Establishments (Chapter 3.88)
o New Tech
o Renewal (Tech)
o Reinstatement (Tech)
Expenditure Type Sworn Personnel Non-Sworn
Personnel Total
Sherrif Contract and City Non-Labor Costs 4,202,845 434,549 4,637,393 Citywide Overhead 198,282 20,501 218,783
Dept. Admin 973,507 100,655 1,074,161
Department Total $ 5,374,634 $ 555,704 $ 5,930,338
Fully Burdened Hourly Rate $ 306 $ 123 $ 269
Reference: Direct Hours Only 17,550 4,500 22,050
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8.3 Cost Recovery Evaluation
Appendix A.6 presents the results of the detailed cost recovery analysis for the City’s Public Safety Services.
In the Appendix, the “Cost of Service per Activity” column establishes the maximum adoptable fee amount for the corresponding service identified in the “Fee Name” list.
Currently, Public Safety Services is recovering approximately 32% of the total cost of providing services. As Table 13 shows, the City collects approximately $310 per year in revenue at the current fee amounts. At full cost recovery and the same demand level for these services, the City would recover approximately $957.
Table 13. Cost Recovery Outcomes
NBS provided the full cost of service information and the framework for considering fees, while the Public Safety staff and City executive management staff considered appropriate cost recovery levels at or below that full cost.
The “Rec’d Fee Level / Deposit” column in Appendix A.6 displays the City staff’s initial recommended fee amounts for Public Safety Services. City staff recommends all fees to recover 100% of the costs of providing services with the exception of:
Duplication
o Public Safety Reports
o Photo Reproduction
o Audio Tape/CD Reproduction
o Audio Tape Reproduction
Repossession Release
Clearance/Special Letters
Parking Fees for Temporary Off-Street Parking
The City’s Staff Report provides further discussion of why certain fees are recommended at lower than 100% cost recovery. As shown in Table 13, these initial recommendations for adjusted fee amounts are projected to recover approximately 49% of the total costs of providing fee-related services, assuming the demand for services remains consistent.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
Public Safety $ 310 $ 957 $ (647) 32% $ 465 49%
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RECREATION DEPARTMENT
Recreation programs evaluated in this Study are provided by personnel in the City’s Recreation Department.
The Department offers a range of recreation programs and services, as well as facilities for recreational use and rental. Unlike other fee programs described in this Study, this Department’s results reflect a program level analysis (as opposed to the individual fee level) including a general cost recovery evaluation of the following programs:
Contract Classes and Programs: The City offers classes which are facilitated by contract service providers, including arts and crafts, dog training, music and dance, and more. For these services, the City provides the facility, registration, and promotion for each class offering, and receives approximately 30% of the registration revenue to recover costs. The remaining 70% is paid to the contractor who facilitates the individual class for the public. Event Center Sundays & Drop-In Programs: These recreational services run by City staff include both drop-in pickleball and basketball.
Permit Approvals (Film, Special Events, Etc.): Recreation staff are responsible for application review, permitting, and regulation of the conduct of filming and special events by residents, nonprofits, and commercial entities. Facility Rentals: The public may rent indoor facilities at the Ted Adcock Community Center, Historic Train Depot, and Library for meetings, parties, community events, private classes, and the like. The public may also rent other outdoor facilities such as fields for events, sports league games or tournaments.
City Sponsored Community Events and Services: The City facilitates several special events and special excursions for the community, Saturday with Santa and other community events.
The expenses of administering, operating, and maintaining the City’s recreational programs and facilities are primarily funded by resources from the General Fund. However, fees collected from class participants and rentals of public spaces can represent a significant source of funding to help cover costs and sustain – if not improve – the level of service provided by the City.
9.1 Unique Parameters for Recreation Program Fees and Facility Rental Fees Article XIIIC of the California Constitution provides the definition of what types of governmental charges constitute a “tax”, and under section 1(e), a “’tax” means any levy, charge, or exaction of any kind imposed by local government”, except for seven stated exceptions to this definition.
Recreation programs, camps and classes fees generally fall under the first three exceptions listed, which are fees and charges for benefits conferred and privileges granted, services and products provided, or regulatory services. Charges qualifying under these exceptions may not “exceed the reasonable costs to the local government of providing the service or product”.
Facility rentals, such as rental of a community centers and field usage, fall under exception number 4, “a charge imposed for entrance to or use of local government property, or the purchase, rental or lease of local government property.” Charges qualifying under this exception do not include the “reasonable cost limitation” 72 City of Half Moon Bay
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found in the first three exceptions. However, a general law city is subject to the cost limitation constraint on the amount of a fee charged under either category imposed by Government Code section 50402.2 NBS’ scope of review ensures recreational class and program fee revenues generally do not exceed the costs of providing services. As described below, the analysis was completed on an annual basis for each program, and at the individual fee level for a handful of individual administrative type fees. Facility rental and use fees, while not included in the scope of review for this study, were generally evaluated on an annual basis and surveyed to help inform decision making for any recommended rental rate adjustments from the Department.
9.2 Cost of Service Analysis
NBS calculated the Department’s total annual costs for recreation programs and facility uses. Table 14 summarizes results of that analysis:
Table 14. Total Annual Program Costs
The total estimated cost of all Recreation Department programs is approximately $1 million per year. Section
2.1, Methods of Analysis, provides further definition and discussion of the elements of the total program cost calculation.
As discussed in further detail in Section 9.4, Fee Establishment, some individual fees charged by the Department were calculated using the following fully burdened labor rates derived for full-time versus parttime classifications for personnel. This was performed uniquely for this Department, to conform to the way it provides various services and activities. Table 15 provides a summary of the cost of service outcomes:
Table 15. Annual and Hourly Cost of Service Calculation 2 50402(a) A city, county, or city and county owning property or leasing property which is devoted to park, amusement, or recreational purposes may make a charge for use or services provided therein in the amount as may be provided by resolution by the governing body. No charge shall be imposed which exceeds the cost of the service provided.
Expenditure Type Contract Classes
and Programs
Event Center
Sundays & Drop
in Programs
Filming and
Special Event
Permits
Facility Rentals
City Sponsored
Community
Events & Services
Total
Labor 57,978$ 33,144$ 41,166 $ 62,133$ 57,107$ 251,530$ Recurring Non-Labor 77,969 14,085 8,930 15,314 42,926 159,223 Citywide Overhead 60,690 37,647 42,658 73,159 39,587 253,741 Department Administration 111,896 48,298 52,781 85,702 79,451 378,129 Total Department Program Cost 308,535$ 133,174$ 145,535$ 236,309$ 219,071$ 1,042,623$ Cost Component Full-Time Part-Time TOTAL
Labor Costs - Salaries& Wages 197,175$ 20,000$ 217,175 $ Labor Costs - Benefits 34,355 - 34,355$
Non-Labor Costs 87,797 8,906 96,703
Citywide Overhead 230,374 23,367 253,741
Department Admin 343,307 34,822 378,129
TOTAL 893,008$ 87,095$ 980,103$
Fully Burdened Hourly Rate 233$ 131$ 218$
Overtime Rate 259$ 146$ 242$
Reference: Direct Hours Only 3,828 667 4,495
73 City of Half Moon Bay
Citywide User Fee Study 32
All subsequent cost of service calculations at the individual fee level assume a maximum fully burdened hourly rate of $233 for full-time employees and $131 for part-time employees, or a blended rate of $218 on average during normal business hours. After normal business hours, an hourly rate of $259 for full-time employees, $146 for part-time employees, or a blended rate of $242 can be used.
9.3 Cost Recovery Evaluation
NBS evaluated each program’s estimated annual cost recovery level by matching the most recent fiscal year of revenues collected, to the total program costs established through this Study. Overall, Recreation programs recover approximately 18% of the citywide costs of providing services. Table 16 summarizes results of that analysis:
Table 16. Program Cost Recovery Evaluation
In the table above, Total Department Program Cost is shown next to the Current Annual Revenue for each program. The results of this analysis show that current revenue amounts for all recreation programs and facility uses recover less than the total costs of each program calculated by NBS.
Additionally, the Department asked NBS to evaluate the percentage of cost borne by the City versus contractor for Contract Classes and Programs. The City’s current practice is to keep 30% of the revenue collected for each class and pay the contractor 70%. The results of the total program cost analysis show that the City’s fully-burdened costs are closer on average to 80%; contractor 20%.
9.4 Fee Establishment
The Study performed by NBS primarily provides an annual cost and revenue analysis at the program level.
This provides City staff and City Council with current cost recovery data and allows the City to establish, if desired, a cost recovery policy applicable to each program or grouping of programs. In considering cost recovery targets and recommended fees, the Department may consider the current cost recovery evaluation outcomes established by this Study and recommend revised fees and/or program level cost recovery targets for the Council’s review. The City Council may wish to use general fund revenue to subsidize recreational programs as a matter of policy and to ensure access to these programs for a larger portion of the community.
Fees for Individual Recreational Programs and Classes
For existing and ongoing fees charged for recreational programs and class offerings, the City may wish to use the results of this analysis and general cost recovery policy direction to apply an across the board increase to Expenditure Type Contract Classes
and Programs
Event Center
Sundays & Drop
in Programs
Filming and
Special Event
Permits
Facility Rentals
City Sponsored
Community
Events & Services
Total
Labor 57,978$ 33,144$ 41,166 $ 62,133$ 57,107$ 251,530$ Recurring Non-Labor 77,969 14,085 8,930 15,314 42,926 159,223 Citywide Overhead 60,690 37,647 42,658 73,159 39,587 253,741 Department Administration 111,896 48,298 52,781 85,702 79,451 378,129 Total Department Program Cost 308,535$ 133,174$ 145,535$ 236,309$ 219,071$ 1,042,623$ 111,056$ 9,442$ 5,028$ 63,728$ -$ 189,254$
36% 7% 3% 27% 0% 18%
80%
20%
Current Cost Recovery %
Percentage of City Costs
Percentage of Contractor Costs
Current Annual Revenue
74 City of Half Moon Bay
Citywide User Fee Study 33
incrementally improve program cost recovery. This approach is commonly used where the policy directive is to continue to subsidize recreation programs to optimize community access to their benefits, while still seeking to improve funding for these essential programs.
Because of the seasonal and changing nature of recreational services and classes offered by the Department, NBS recommends any new class fees, program fees, and special event fees to be calculated by the Department Director using the analytical methods described below:
Program Cost of Service = [ (A x B) + C + D + E + F ]
A = Estimated time for City staff to implement and operate the individual program. B = Applicable hourly rates for the staff functions involved in the implementation of the individual program.
C = Actual cost incurred by the City for any outside service provider involved in the individual program.
D = Actual cost incurred by the City for any specific materials acquired for use during the individual program.
E = Prevailing facility rental and/or field use fees imposed by the City and reflected in its master fee schedule.
F = Actual costs incurred by the City to rent and/or use facilities/fields from other entities.
Using the formula provided above, the calculated cost of service represents the maximum fee that could be imposed by the City for an individual recreation program or service. The City may recover between 0% and 100% of the cost of service. Cost recovery targets may vary by individual program, as pertains to the City Council’s adopted cost recovery policy for each program. The City may also set a differential fee for resident and non-resident participants, as long as the fee amount in any case does not exceed 100% of the cost of service.
It should be noted that more than any other fee program studied in this report, the “market price” of both other public and private options for program options will drive what the City can ultimately charge for services. Appendices B.7 include a high-level comparison for facility rentals and recreation programs completed for this Study, and it is recommended that City staff continue to survey market rates for their services on a periodic basis.
Fees for Administrative Tasks or Service Requests
For fees associated with the individual administrative tasks or service requests, an evaluation of the cost of service for individual fees was performed. The Department charges only a few miscellaneous administrative fees, discussed as follows:
Reservation Processing Fee: This is an opportunity for a new fee for the City’s consideration to recover the cost of processing applications, scheduling, and facilitating various facility rentals. This would be a nonrefundable fee per rental. City staff estimates approximately 20 minutes of a full time staff member are required to process each reservation, for total cost of service (maximum fee) equal to $78. Set Up and Tear Down Service: This is an opportunity for a new fee for the City’s consideration. City staff provides set up and tear down services per rental, requiring approximately two hours of a full time staff member’s time. The total cost of providing this service (maximum fee) is $466. 75 City of Half Moon Bay
Citywide User Fee Study 34
Field Light Turn On/Off Service: This is an opportunity for a new fee for the City’s consideration. When rentals of the City’s fields occur, a full time staff member must drive to the field site to turn on and turn off the lights, requiring approximately one hour of time per rental. The total cost of providing this service (maximum fee) is $233.
Special Event Permit Fees and Film Permit Fees: Special Event Permit Fees and Film Permit Fees are shown on the Admin Fee schedule and should be used by Recreation as the primary facilitator/point of contact for these services.
Sound Amplification Permit: Sound Amplification Permits are located on the Planning Fee schedule and should be used by Recreation as the primary facilitator/point of contact for this service. Staffing, per hour. There are a number of instances where City staff charge hourly for support to facility uses, events, etc. In these cases, the fully burdened rate table established through this study may be used to update rates accordingly.
Fees for Facility Use or Rental
Fees imposed for the use (entrance or rental) of parks and recreation facilities ensure that some revenues are made available to offset the operation, maintenance, and restoration costs of those facilities, so they may continue to be open to all. However, as noted in the discussion of Unique Parameters, above, while these fee amounts for a General Law City like Half Moon Bay are limited to the costs of providing service, the current cost recovery rate is much lower than 100%. In our opinion, the City can generally seek to conform to the “market” price for similarly sized facilities available in the community and/or similar comparative public agencies. The documentation presented herein provides a high-level annual cost recovery analysis, and the appendix to this report provides a survey of other agencies for the City’s consideration in setting fees going forward. In general, NBS recommends that a survey be conducted by City staff every three to five years to demonstrate consideration of comparable public and private facility rental options.
9.5 Comparative Fee Survey
Appendix B.7 presents the results of the Comparative Fee Survey for the Department. This comparison was unique to this Department to compare existing facility rentals and recreation programs with surrounding areas. Section 2.1.4, Comparative Fee Survey, provides further definition and discussion of the elements of the comparative survey.
76 City of Half Moon Bay
Citywide User Fee Study 35
GENERAL PLAN UPDATE FEE
Many California cities apply “surcharges” on top of their fees for service to fund certain types of costs. One common surcharge is applicable to development permits for the cyclical update and maintenance of the General Plan document. Generally assessed as a percentage of fees or some other metric such as project construction value, surcharge revenues should always be tracked to a separate fund or account and are designated solely for the purpose of the costs they are intended to fund, which typically require large onetime investments on a cyclical or periodic basis.
The City of Half Moon Bay, like all California cities, updates its General Plan on a routine basis, as required by State law. Staff in the Planning Division facilitate the necessary changes to policies and local ordinances stemming from the General Plan’s guidance. The General Plan helps to guide the growth of the community in a consistent manner. Government Code 66014 (b) allows local agencies to, “…include the costs reasonably necessary to prepare and revise the plans and policies that a local agency is required to adopt before it can make any necessary findings and determinations”. This section of the Government Code supports the assessment of a fee to recover a reasonable share of costs associated with the update and maintenance of the General Plan.
10.1 Cost of Service Analysis
In order to ensure funding is available for the significant costs associated with comprehensive General Plan updates and implementation, the City estimated a need for approximately $3.7 million in consultant costs on a 20-year update cycle. As shown in Table 17, the estimated annual costs of a comprehensive General Plan update and its associated implementation is $182,000 per year.
Table 17. Annual General Plan Update Costs
10.2 Fee Establishment
To implement a fee for recovery of General Plan maintenance and update costs, the City should establish a reasonable cost recovery target, to be captured on top of the types of planning and building projects that are subject to review of General Plan policies and their associated Zoning Code amendments that regulate development approvals.
Element Cost per Work
Program Element Update Cycle (Years) Annual Funding Target Consultant Costs
General Plan Update (includes Local Coastal Land Use Plan) 3,000,000$ 20 150,000$ Program EIR 400,000 20 20,000
Comprehensive Zoning Code Update 300,000 20 15,000
Subtotal $ 3,700,000 $ 185,000
Less Existing Fund Balance (50,268) 20 (2,513)
Total 182,487$
Notes
1. Provided by: Community Development and Finance Departments 77 City of Half Moon Bay
Citywide User Fee Study 36
While the General Plan provides the key plans, policies, and legal parameters required for development project approval, it should also be recognized that the General Plan has other applications for the City’s use in continuing to serve its existing residents and businesses. For purposes of a reasonable fee calculation, the City should estimate and reflect in the fee calculation the degree to which new development impacts the revision and maintenance efforts for their General Plan. For jurisdictions with large amounts of undeveloped land available, the impact is typically higher than for jurisdictions that are closer to “buildout” of available land resources. Table 18, below, provides four annual cost recovery targets based on 100%, as well as stages of less than 100% recovery of General Plan costs. The remaining unfunded amount should be funded by other City revenue sources such as the General Fund for the general community benefit received from the plan, as well as for the use of the General Plan by other departments such as Public Safety and Utilities.
Table 18. General Plan Update Fee Calculation
The proposed fee is a percentage charged on top of the fee collected by the Planning and Building divisions for each identified relevant fee type. Relevant fee types include the following list of applications and permits:
Planning
o Coastal Development Permit Processing for:
Single Family Residential
Multiple Family Residential
Commercial/Mixed Use
Industrial/Institutional
Other Development
o CEQA/NEPA Environmental Clearance for:
Negative Declarations
EIR
o Entitlement Processing for:
Variance/Exception Planning Commission
LCP/GP
IP/Rezoning
Planned Unit Development Specific Plan
Planned Unit Development Specific Plan Amendment
Planned Unit Development Precise Plan
Planned Unit Development Precise Plan Amendment
Annexation/Prezoning
o Land Division and Merger for:
Lot Merger
Lot Line Adjustment
Tentative Parcel Map (four of fewer lots)
100% Recovery 75% Recovery 50% Recovery 25% Recovery
Annual Costs Targeted for Recovery in Surcharge $ 182,487 $ 136,865 $ 91,243 $ 45,622 Applicable Fee Revenues:
Planning (selected application types) $ 93,639 $ 93,639 $ 93,639 $ 93,639 Building (PC and Permit Fees >$100K CV) $ 192,701 $ 192,701 $ 192,701 $ 192,701 Total Applicable Fee Revenues $ 286,341 $ 286,341 $ 286,341 $ 286,341 General Plan Update Surcharge 63.73% 47.80% 31.87% 15.93% 78 City of Half Moon Bay
Citywide User Fee Study 37
Tentative Subdivision Map
Subdivision Agreement
Building - All residential and commercial building permit and plan check fees for projects that are greater than $100,000 in value.
It should be noted that most of the Planning projects listed above are assessed fees on a “time and materials” basis, where an initial deposit is collected and drawn down according to staff hours and consultant costs required to complete the permit approval. For any project that requires an up-front deposit amount for services, the City should apply the resulting fee to the cost of staff hours recorded to each project, rather than the initial deposit amount itself.
10.3 Cost Recovery Evaluation
The City currently charges a General Plan Update Fee in the amount of 0.25% on all building applications for residential, commercial and industrial new construction and/or addition permits. As Table 19 shows, the City is currently recovering approximately 3% of the total cost of providing services. The City collects approximately $5,400 per year in revenue at the current fee amounts. At full cost recovery for these services, the City would recover approximately $182,000.
Table 19. Cost Recovery Outcome
NBS provided a full cost of service evaluation and the framework for considering fees, while the City determined the appropriate cost recovery levels at or below full cost amounts. City staff’s initial recommendation is to recover 25% of the total costs. At 25% cost recovery, the fee would recover approximately $46,000 annually. The City’s Staff Report provides further discussion on staff’s decision to recommend a percentage lower than 100% cost recovery.
Department / Division
Annual Estimated
Revenues at
Current Fee
Annual Estimated
Revenues at Full
Cost Recovery
Annual Cost
Recovery Surplus /
Deficit
Current Cost
Recovery %
Annual Estimated
Revenues at
Recommended Fee
Recommended
Cost Recovery %
General Plan Update Fee $ 5,409 $ 182,487 $ (177,077) 3% $ 45,622 25% 79 City of Half Moon Bay
Citywide User Fee Study 38
CONCLUSION
Based on the outcomes of the Cost of Service Analysis, Fee Establishment, and Cost Recovery Evaluation presented in this Study, the proposed Master Fee Schedule has been prepared by the City for implementation and included in the accompanying Staff Report.
As discussed throughout this report, the intent of the proposed fee schedule is to improve the City’s recovery of costs incurred to provide individual services, as well as adjust fees to align with the average costs of service calculated in this Study. where the fees charged exceed the average costs incurred. Predicting the amount to which any adopted fee increases will affect City revenues is difficult to quantify. For the nearterm, the City should not count on increased revenues to meet any specific expenditure plan. Experience with the revised fee amounts should be gained first before revenue projections are revised. However, unless there is some significant, long-term change in activity levels at the City, proposed fee amendments should enhance the City’s cost recovery performance over time, providing it the ability to stretch other resources further for the benefit of the public at-large.
The City’s Master Fee Schedule should become a living document, but handled with care:
A fundamental purpose of the fee schedule is to provide clarity and transparency to the public and to staff regarding fees imposed by the City. Once adopted by the City Council, the fee schedule is the final word on the amount and method in which fees should be charged and supersedes all previous fee schedules. If it is discovered that the master document is missing certain fees, those fees will eventually need to be added to the master fee schedule and should not exist outside the consolidated, master framework.
The City should consider adjusting these user fees and regulatory fees on an annual basis to keep pace with cost inflation. For all fees and charges, for example, the City could use a Consumer Price Index adjustment that is applied to the new fee schedule. Conducting a comprehensive user fee Study is not an annual requirement and only becomes worthwhile over time as shifts in organization, local practices, legislative values, or legal requirements result in significant change.
As a final note, it is worth mentioning the path that fees, in general, have taken in the State of California. In recent years, there is more public demand for the precise and equitable accounting of the basis for governmental fees and a greater say in when and how they are charged. It is likely that in the future, user and regulatory fees will require an even greater level of analysis and supporting data to meet the public’s growing expectations. An agency’s ability to meet these new pressures will depend on the level of technology they invest in their current systems. Continuous improvement and refinement of time tracking abilities will greatly enhance the City’s ability to set fees for service and identify unfunded activities in years to come.
Disclaimer: In preparing this report and the opinions and recommendations included herein, NBS has relied on a number of principal assumptions and considerations with regard to financial matters, conditions and events that may occur in the future. This information and assumptions, including the City’s budgets, time estimate data, and workload information from City staff, were provided by sources we believe to be reliable; however, NBS has not independently verified such information and assumptions.
While we believe NBS’ use of such information and assumptions is reasonable for the purpose of this report, some assumptions will invariably not materialize as stated herein and may vary significantly due to unanticipated events and circumstances. Therefore, the actual results can be expected to vary from those projected to the extent that actual future conditions differ from those assumed by us or provided to us by others. 80 Prepared by NBS for the City of Half Moon Bay
APPENDIX A.1
Cost of Service Analysis – Administration Services
81 City of Half Moon Bay APPENDIX A.1
Administration - User Fee Study FY 24Cost Estimation for Providing Activities and Services 1 Adminitrative Fees
1. First Returned Item Each [1] $ 25 $ 25 2. Each Additional Item Each [1] $ 39 $ 35 3. Credit Card Convenience Fee
2.4% on
charges $30
and more
[5]
2.4% on
charges $30
and more
2.4% on
charges $30
and more
2 Duplication
1. Photocopies Per Page $ 0.25 $ 0.10 2. Municipal Code Book Per Book [2] Available online Available online 3. Bound Reports Per Report Actual Cost Actual Cost 4. Budget Each [2] Available online Available online 5. Comprehensive Annual Financial Report (CAFR) Each [2] Available online Available online 3 City Clerk
1. Election Filing Fee Each [4] $ 25 $ 25 2. Candidate Printing Fee Deposit [3] Set by County Set by County 4 Staff Research
1. City Manager's Office Per Quarter Hour 0.25 $ 297 $ 74 $ 67 90% $ 74 100% 0 $ - $ - $ - 2. Finance Department Per Quarter Hour 0.25 $ 284 $ 71 $ 56 79% $ 71 100% 0 $ - $ - $ - 4. Planning Department Per Quarter Hour 0.25 $ 288 $ 72 $ 64 89% $ 72 100% 0 $ - $ - $ - 5. Building Department Per Quarter Hour 0.25 $ 279 $ 70 $ 47 67% $ 70 100% 0 $ - $ - $ - 6. Public Works Department - Engineering Per Quarter Hour 0.25 $ 338 $ 85 $ 57 67% $ 85 100% 0 $ - $ - $ - 7. Public Works Department - Maintenance Per Quarter Hour 0.25 $ 215 $ 54 $ 49 91% $ 54 100% 0 $ - $ - $ - 8. Police - Sworn Per Quarter Hour
0.25 $ 306 $ 77 $ 61 80% $ 77 100% 0 $ - $ - $ -
9. Police - Non Sworn Per Quarter
Hour
0.25 $ 123 $ 31 $ 21 68% $ 31 100% 0 $ - $ - $ -
5 Private Alarm Permits (Chapter 9.10)
1. Alarm Permit Annually 0.25 $ 284 $ 71 $ 58 82% $ 71 100% 114 $ 6,612 $ 8,085 $ 8,085 2. False Alarm Response with Permit [8] 1st & 2nd Alarms No fee No Charge No Charge 3rd Alarm Each $ 58 $ 50 4th Alarm Each $ 121 $ 100 5th Alarm Each $ 183 $ 150 6th Alarm and responses thereafter Each $ 245 $ 200 Fee No. Fee Name Fee Unit Type
NotesCost of Service Per Activity Full Cost Recovery Rec'd Fee Estimated Average Labor Time Per Activity (hours) FBHR Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level
/ Deposit
Rec'd Cost
Recovery %
Estimated Volume
of Activity
Annual Estimated Revenues
Current Fee
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COS, Page 1 of 3 82 City of Half Moon Bay APPENDIX A.1
Administration - User Fee Study FY 24Cost Estimation for Providing Activities and Services Fee No. Fee Name Fee Unit Type
NotesCost of Service Per Activity Full Cost Recovery Rec'd Fee Estimated Average Labor Time Per Activity (hours) FBHR Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level
/ Deposit
Rec'd Cost
Recovery %
Estimated Volume
of Activity
Annual Estimated Revenues
Current Fee
3. False Alarm Response without Permit [8]
1st & 2nd Alarms per response $ 58 $ 50 3rd Alarm per response $ 121 $ 100 4th Alarm per response $ 152 $ 150 5th Alarm per response $ 213 $ 200 6th Alarm and responses thereafter per response $ 306 $ 250 6 Film Permit (Chapter 9.74)
Application Processing Fee
Finance Staff Review Per Event 0.50 $ 284 $ 142 Recreation Staff Review Per Event 1.75 $ 233 $ 408 Public Works Staff Review Per Event 1.00 $ 338 $ 338 Planning Staff Review Per Event 1.00 $ 288 $ 288 Subtotal Per Event $ 1,176 $ 576 49% $ 1,176 100% 0 $ - $ - $ - City Support Services During Filming Event Per Hour / Actual Cost NEW Actual Cost Use of City Facilities Per Event NEW per Facilities
Rental
Schedule
7 Special Event Permits [6]
Small Ceremonies (Wedding)
Finance Staff Review Per Event 0.50 $ 284 $ 142 Recreation Staff Review Per Event 0.25 $ 233 $ 58 Public Works Staff Review Per Event 1.00 $ 338 $ 338 Planning Staff Review Per Event 0.75 $ 288 $ 216 Subtotal Per Event $ 754 $ 224 30% $ 754 100% 22 $ 5,028 $ 16,933 $ 16,933 Minor Event: Block Parties, Fundraisers
Finance Staff Review Per Event 0.50 $ 284 $ 142 Recreation Staff Review Per Event 1.75 $ 233 $ 408 Public Works Staff Review Per Event 1.00 $ 338 $ 338 Planning Staff Review Per Event 0.75 $ 288 $ 216 Subtotal Per Event $ 1,104 $ 224 20% $ 1,104 100% 0 $ - $ - $ - Major Event: Miscellaneous Events, Carnival/Circus, Parade, Race, Rodeo, Amusement Concession, etc Finance Staff Review Per Event 0.50 $ 284 $ 142 Recreation Staff Review Per Event 8.00 $ 233 $ 1,866 Public Works Staff Review Per Event 1.00 $ 338 $ 338 Planning Staff Review Per Event 0.75 $ 288 $ 216 Subtotal Per Event $ 2,562 $ 448 17% $ 2,562 100% 0 $ - $ - $ - City Staff Support to Special Events Each [5] NEW Actual Cost NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COS, Page 2 of 3 83 City of Half Moon Bay APPENDIX A.1
Administration - User Fee Study FY 24Cost Estimation for Providing Activities and Services Fee No. Fee Name Fee Unit Type
NotesCost of Service Per Activity Full Cost Recovery Rec'd Fee Estimated Average Labor Time Per Activity (hours) FBHR Activity Service Cost Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Existing Cost
Recovery %
Rec'd Fee Level
/ Deposit
Rec'd Cost
Recovery %
Estimated Volume
of Activity
Annual Estimated Revenues
Current Fee
8 Street Closure Per Request [5] Actual Cost Actual Cost 9 Poplar Beach Parking [7] [9] Vehicles less than 20 feet Per 12 hours $ 10 $ 10 Horse trailers and vehicles longer than 20 feet Per 12 hours $ 15 $ 15 Annual Permit 12 month permit $ 165 $ 165
Nine-month Permit 9 month
permit $ 90 $ 90
Replacement Parking permit Each $ 30 $ 30
10 Professional Dog Walker permit Per Year 4.00 $ 284 $ 1,135 $ 200 18% $ 567 50% 0 $ - $ - $ - 11 Personal Dog Walker permit (3-6 dogs) Per Year 1.00 $ 284 $ 284 $ 75 26% $ 150 53% 0 $ - $ - $ - 12 Violations of Municipal Code other than building or safety provisions 1 First Violation Each $ 100 $ 100 2 Second Violation within one calendar year Each 200$ $ 200 3 Third or subsequent violations within one calendar year Each 500$ $ 500 13 Violations of building or safety provisions of the Municipal Code 1 First Violation Each $ 100 $ 100 2 Second Violation within one calendar year Each 500$ $ 500 3 Third or subsequent violations within one calendar year Each 1,000$ $ 1,000 TOTAL ADMINISTRATION $ 11,640 $ 25,018 $ 25,018Notes
[1] Fees set by California Civil Code Ch. 522 Sec. 1719. Additional charges may apply if not paid within 30 days of the receipt of the letter. See CA Civil Code Ch. 552 Sec. 1719. [2] Available on-line at http://www.hmbcity.com[3] Total cost equal to 100% of printing, handling, translating, and mailing costs. Deposit rate set by County of San Mateo and is subject to change.[4] Rate is established by the California Code, Elections Code - ELEC § 10228[5] Fee set by City at actual cost; NBS did not evaluate[6] Special Event fees may be waived by the City Manager for NPDES related volunteer events[7] Poplar Beach Parking fees may be waived by the City Manager for NPDES related volunteer events [8] HMBMC 9.10.240 - False alarms emanating from alarm systems which do not have a current permit under this chapter shall pay a civil penalty of fifty dollars for each such false alarm, in addition to any other chapter required. (Ord. 7-93 §1(part), 1993).
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COS, Page 3 of 3 84 Prepared by NBS for the City of Half Moon Bay
APPENDIX A.2
Cost of Service Analysis – Planning
85 City of Half Moon Bay APPENDIX A.2
Planning Division - User Fee Study FY 24Cost Estimation for Planning Application ServicesPLANNING DIVISION FEES [1] [4] 0 Planning Hourly Rate Per Hour 1.00 $ 288 $ 288 $ 255 89% $ 288 100% 68 $ 17,340 $ 19,588 $ 19,588 1 Pre-Entitlement Processing
1. Pre-Application Review Deposit 7.00 $ 288 $ 2,016 $ 1,738 86% $ 2,016 100% 4 $ 6,952 $ 8,066 $ 8,066 2. Planning Consultation Flat Fee 2.00 $ 288 $ 576 NEW 0% $ 576 100% $ - $ - $ - 3. Pre-Submittal Plan Review Flat Fee 2.00 $ 288 $ 576 NEW 0% $ 576 100% $ - $ - $ - 4. General Project Planning Services Deposit 3.00 $ 288 $ 864 NEW 0% $ 864 100% $ - $ - $ - 5. Pre-Application Commercial Cannabis Business Deposit 5.00 $ 288 $ 1,440 $ 1,581 110% $ 1,440 100% $ - $ - $ - 6. Measure 'D' Accessory Dwelling Unit (consistent with City Ordinance and State Law) Flat Fee 2.50 $ 288 $ 720 $ 669 93% $ 720 100% 5 $ 3,345 $ 3,601 $ 3,601 Single Allocation (per allocation) Flat Fee 3.50 $ 288 $ 1,008 $ 669 66% $ 1,008 100% 42 $ 28,098 $ 42,344 $ 42,344 Phasing Agreement Deposit 12.00 $ 288 $ 3,457 $ 2,301 67% $ 3,457 100% $ - $ - $ - 2 Coastal Development Permit Processing
1. Coastal Development Permit Exemption Deposit 2.00 $ 288 $ 576 $ 505 88% $ 576 100% $ - $ - $ - 2. Single Family Residential <= 3,000 square feet Deposit [7] 12.00 $ 288 $ 3,457 $ 2,519 73% $ 3,457 100% $ - $ - $ - > 3,000 square feet Deposit [7] 15.00 $ 288 $ 4,321 $ 3,238 75% $ 4,321 100% $ - $ - $ -
3. Accessory Dwelling Unit - New Development Deposit 6.00 $ 288 $ 1,728 $ 663 38% $ 1,728 100% 13 $ 8,619 $ 22,468 $ 22,468 4. Multiple Family Residential <= Four Dwelling units Deposit [7] 15.00 $ 288 $ 4,321 $ 3,718 86% $ 4,321 100% $ - $ - $ - > Four dwelling units Deposit [7] 20.00 $ 288 $ 5,761 $ 6,232 108% $ 5,761 100% $ - $ - $ -
5. Commercial / Mixed Use
<= 10,000 square feet Deposit [7] 25.00 $ 288 $ 7,201 $ 3,718 52% $ 7,201 100% $ - $ - $ - > 10,000 square feet Deposit [7] 30.00 $ 288 $ 8,642 $ 6,232 72% $ 8,642 100% $ - $ - $ -
6. Industrial / Institutional
<= 20,000 square feet Deposit [7] 25.00 $ 288 $ 7,201 $ 3,718 52% $ 7,201 100% $ - $ - $ - > 20,000 square feet Deposit [7] 30.00 $ 288 $ 8,642 $ 6,232 72% $ 8,642 100% $ - $ - $ -
7. Other Development
Community Development Director Deposit [7] 12.00 $ 288 $ 3,457 $ 2,758 80% $ 3,457 100% $ - $ - $ - Planning Commission Deposit [7] 20.00 $ 288 $ 5,761 $ 3,538 61% $ 5,761 100% $ - $ - $ -
8. Amendments
Minor Amendment Flat Fee 1.50 $ 288 $ 432 $ 512 118% $ 432 100% 4 $ 2,048 $ 1,728 $ 1,728 Major Amendment Deposit 12.00 $ 288 $ 3,457 $ 2,758 80% $ 3,457 100% $ - $ - $ - 3 Environmental Clearance Processing
1. CEQA/NEPA Environmental Clearance
Negative Declaration Deposit [7] 25.00 $ 288 $ 7,201 $ 5,037 70% $ 7,201 100% $ - $ - $ - EIR Deposit [7] 50.00 $ 288 $ 14,403 $ 11,335 79% $ 14,403 100% $ - $ - $ -
2. Notice of Exemption Flat Fee 1.50 $ 288 $ 432 $ 264 61% $ 432 100% $ - $ - $ - 3. Fish and Game Flat Fee Set by State of CA
Set by State of
CA
Activity Service Cost Analysis
FBHR
Cost of Service
Per Activity
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Fee No.
Fee Name
Fee Unit
Type Notes
Estimated
Average Labor
Time Per
Activity (hours)
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery % Rec'd Fee
Estimated
Volume of
Activity
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COS, Page 1 of 4 86 City of Half Moon Bay APPENDIX A.2
Planning Division - User Fee Study FY 24Cost Estimation for Planning Application ServicesPLANNING DIVISION FEES [1] [4] Activity Service Cost Analysis
FBHR
Cost of Service
Per Activity
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Fee No.
Fee Name
Fee Unit
Type Notes
Estimated
Average Labor
Time Per
Activity (hours)
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery % Rec'd Fee
Estimated
Volume of
Activity
4 Design Review Processing
1. Architectural, Landscape, and Site Plan Review Deposit 4.00 $ 288 $ 1,152 $ 749 65% $ 1,152 100% $ - $ - $ - 5 Entitlement Processing
1. Home Occupation Flat Fee 0.50 $ 288 $ 144 $ 131 91% $ 144 100% $ - $ - $ - 2. Commercial Cannabis Business License Deposit 20.00 $ 288 $ 5,761 $ 5,604 97% $ 5,761 100% $ - $ - $ - 3. Use Permit Deposit 7.00 $ 288 $ 2,016 $ 1,139 56% $ 2,016 100% $ - $ - $ - 4. Variance / Exception Planning Commission Deposit [7] 5.00 $ 288 $ 1,440 $ 1,139 79% $ 1,440 100% $ - $ - $ - 5. Exception and Community Development Director Deposit 2.00 $ 288 $ 576 $ 502 87% $ 576 100% $ - $ - $ - 6. Zoning, LCP, and GP Amendments LCP/GP Deposit [7] 70.00 $ 288 $ 20,164 $ 17,693 88% $ 20,164 100% $ - $ - $ - IP/Rezoning Deposit [7] 70.00 $ 288 $ 20,164 $ 17,693 88% $ 20,164 100% $ - $ - $ - Planned Unit Development Specific Plan Deposit [7] 70.00 $ 288 $ 20,164 $ 17,693 88% $ 20,164 100% $ - $ - $ - Planned Unit Development Specific Plan Amendment Deposit [7] 40.00 $ 288 $ 11,522 $ 8,816 77% $ 11,522 100% $ - $ - $ - Planned Unit Development Precise Plan Deposit [7] 40.00 $ 288 $ 11,522 $ 8,816 77% $ 11,522 100% $ - $ - $ - Planned Unit Development Precise Plan Amendment Deposit [7] 18.00 $ 288 $ 5,185 $ 4,558 88% $ 5,185 100% $ - $ - $ - Annexation/Prezoning Deposit [7] 70.00 $ 288 $ 20,164 $ 17,693 88% $ 20,164 100% $ - $ - $ - 6 Appeals
Filling Fee - Outside CA Coastal Commission (CCC) Appeals Jurisdiction Flat Fee [6] 2.00 $ 288 $ 576 $ 264 n/a $ 576 100% 1 $ 264 $ 576 $ 576 Filling Fee - Within CA Coastal Commission (CCC) Appeals Jurisdiction No Fee 2.00 $ 288 $ 576 no charge n/a no charge n/a $ - $ - $ - Processing Fee - Paid by developer Deposit 15.00 $ 288 $ 4,321 $ 3,777 n/a $ 4,321 100% $ - $ - $ - 7 Land Division and Merger
Certificate of Compliance Deposit 9.00 $ 288 $ 2,592 $ 2,278 88% $ 2,592 100% $ - $ - $ - Lot Merger Deposit [7] 4.00 $ 288 $ 1,152 $ 1,006 87% $ 1,152 100% $ - $ - $ - Lot Line Adjustment Deposit [7] 9.00 $ 288 $ 2,592 $ 2,278 88% $ 2,592 100% $ - $ - $ - Tentative Parcel Map (four or fewer lots) Deposit [7] 18.00 $ 288 $ 5,185 $ 4,558 88% $ 5,185 100% $ - $ - $ - Tentative Subdivision Map Deposit [7] 50.00 $ 288 $ 14,403 $ 12,596 87% $ 14,403 100% $ - $ - $ - Subdivision Agreement Deposit [7] 20.00 $ 288 $ 5,761 $ 5,037 87% $ 5,761 100% $ - $ - $ - Time Extension Deposit 9.00 $ 288 $ 2,592 $ 2,278 88% $ 2,592 100% $ - $ - $ - 8 Sign Permit
Community Development Director Review Flat Fee 1.50 $ 288 $ 432 $ 201 47% $ 432 100% 10 $ 2,010 $ 4,321 $ 4,321 Planning Commission Review Deposit [5] 9.00 $ 288 $ 2,592 $ 1,139 44% $ 2,592 100% $ - $ - $ - Exceptions Planning Commission Review Deposit 4.50 $ 288 $ 1,296 $ 1,139 88% $ 1,296 100% $ - $ - $ - Sign Programs Deposit 9.00 $ 288 $ 2,592 NEW 0% $ 2,592 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COS, Page 2 of 4 87 City of Half Moon Bay APPENDIX A.2
Planning Division - User Fee Study FY 24Cost Estimation for Planning Application ServicesPLANNING DIVISION FEES [1] [4] Activity Service Cost Analysis
FBHR
Cost of Service
Per Activity
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Fee No.
Fee Name
Fee Unit
Type Notes
Estimated
Average Labor
Time Per
Activity (hours)
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery % Rec'd Fee
Estimated
Volume of
Activity
9 Other Services
Zoning Verification - Property Information Packet Flat Fee 2.00 $ 288 $ 576 $ 264 46% $ 576 100% 2 $ 528 $ 1,152 $ 1,152 Public Convenience & Necessity Letter Flat Fee 1.00 $ 288 $ 288 $ 264 92% $ 288 100% $ - $ - $ - Water Transfer Letter Flat Fee 1.00 $ 288 $ 288 $ 264 92% $ 288 100% $ - $ - $ - Landlord Petition Flat Fee 15.00 $ 288 $ 4,321 NEW 0% $ 4,321 100% $ - $ - $ - plus Hearing Officer Flat Fee [8] NEW $ 4,000
Tenant Petition Flat Fee 15.00 $ 288 $ 4,321 NEW 0% $ 50 1% $ - $ - $ - plus Hearing Officer Flat Fee [8] NEW $ 4,000
10 Tree Removal Review
up to 5 trees Flat Fee 2.50 $ 288 $ 720 $ 335 47% $ 720 100% $ - $ - $ - More than 5 trees Deposit 4.50 $ 288 $ 1,296 $ 529 41% $ 1,296 100% $ - $ - $ - 11 Mobile Food Vendor Permit Flat Fee 1.00 $ 288 $ 288 $ 264 92% $ 288 100% $ - $ - $ - 12 Sound Amplification Permit Flat Fee 1.00 $ 288 $ 288 $ 264 92% $ 288 100% 1 $ 264 $ 288 $ 288 13 Fees Required by other Agencies
1. California Department of Fish and Wildlife
per
agency
schedule
[3]
Fee required to
review various
environmental
documents
Fee required to
review various
environmental
documents
2. Local Agency Formation Commission (LAFCo)
per
agency
schedule
[3]
Annexation fees
vary by acreage
Annexation fees
vary by acreage
3. San Mateo County Recorder
per
agency
schedule
[3]
Fee required to
record and/or
post various
documents
Fee required to
record and/or
post various
documents
14 Short-Term Vacation Rental (STR) Registration
Initial Registration Flat Fee 1.00 $ 288 $ 288 $ 792 275% $ 288 100% $ - $ - $ - Annual Registration Renewal Flat Fee 1.00 $ 288 $ 288 $ 264 92% $ 288 100% $ - $ - $ - Initial Inspection Flat Fee 1.00 $ 279 $ 279 NEW 0% $ 279 100% $ - $ - $ - 15 Public Works Project Review / Support
1. Review of Public Works project applications, plans, maps, etc. Per Hour [2] 1.00 $ 288 $ 288 $ 239 83% $ 288 100% $ - $ - $ - 16 Building Plan Review / Support
1. Minor Residential Improvement or Addition 1.00 $ 288 $ 288 NEW 0% $ 288 100% $ - $ - $ - 2. Tenant Improvement 1.00 $ 288 $ 288 NEW 0% $ 288 100% $ - $ - $ - 3. New SFD 1.50 $ 288 $ 432 NEW 0% $ 432 100% $ - $ - $ - 4. New Multifamily or Non-Residential 2.00 $ 288 $ 576 NEW 0% $ 576 100% $ - $ - $ - 5. Additions to Square Footage - Residenial and Non-Residential 1.00 $ 288 $ 288 NEW 0% $ 288 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COS, Page 3 of 4 88 City of Half Moon Bay APPENDIX A.2
Planning Division - User Fee Study FY 24Cost Estimation for Planning Application ServicesPLANNING DIVISION FEES [1] [4] Activity Service Cost Analysis
FBHR
Cost of Service
Per Activity
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Cost Recovery Analysis Annual Estimated Revenue Analysis Current Fee /
Deposit
Fee No.
Fee Name
Fee Unit
Type Notes
Estimated
Average Labor
Time Per
Activity (hours)
Existing Cost
Recovery %
Rec'd Fee Level /
Deposit
Rec'd Cost
Recovery % Rec'd Fee
Estimated
Volume of
Activity
17 General Plan Update Fee Per Permit [7] NEW 15.93%18 Fees for Services Otherwise not Listed Per Hour 1.00 $ 288 $ 288 NEW 0% $ 288 100% $ - $ - $ - Deposit Hours Recorded - Placeholder for analysis purposes. Not a Fee For Adoption 1.00 $ 288 $ 288 $ 239 83% $ 288 100% 325 $ 77,693 $ 93,639 $ 93,639 TOTAL PLANNING DIVISION $ 147,676 $ 197,771 $ 197,771
Notes
[1] Flat fees are adjusted annually by the CPI All Urban Consumers/San Francisco-Oakland-San Jose established in December.[2] Total cost equal to 100% of staff and/or consultant time and materials.[3] Fees charged by these agencies are available on their websites and are in addition to fees charged by the City.[4] For deposit accounts, total cost equal to 100% of staff and/or consultant time and materials[5] Planning Commission Review includes Sign Program fees [6] Minimum flat fee covers the cost of initial staff acceptance. Subsequent staff work is charged to the project applicant on a time and materials basis.[7] General Plan Update Fee applies to selected Planning applications fees as noted above[8] Hearing Officer costs charged at actual cost to the City NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COS, Page 4 of 4 89 Prepared by NBS for the City of Half Moon Bay
APPENDIX A.3
Cost of Service Analysis – Code Enforcement
90 City of Half Moon Bay APPENDIX A.3
Code Enforcement - User Fee Study FY 24Cost of Service Estimate for Fee Related Services and Activities - Code EnforcementCODE ENFORCEMENT [1] 1 Code Enforcement Investigation and Notice of Violation [2] Property related inspections required to verify code compliance Initial Complaint per complaint 0.50 $ 172 $ 86 NEW % $ - 0% 80 $ - $ 6,874 $ - Preliminary Investigation per complaint 0.50 $ 172 $ 86 NEW % $ - 0% 80 $ - $ 6,874 $ - Initial Inspection Violation found per inspection 1.00 $ 172 $ 172 NEW % $ 172 100% 50 $ - $ 8,593 $ 8,593No violation found per inspection 1.00 $ 172 $ 172 NEW % $ - 0% 30 $ - $ 5,156 $ - Code enforcement costs incurred by the City after initial investigation and after violation notice
Follow up inspection after initial inspection and notice issued per inspection 1.00 172$ 172$ NEW % 172$ 100% 45 -$ 7,734$ 7,734$ If case has not been abated after initial/follow-upinspection per inspection 1.00 172$ 172$ NEW % 172$ 100% - -$ -$ -$ 2 Short-term Rentals Investigation and Notice of Violation Property related inspections required to verify code compliance Initial Complaint per complaint 1.00 $ 172 $ 172 NEW % $ - 0% 20 $ - $ 3,437 $ - Preliminary Investigation per complaint 1.00 $ 172 $ 172 NEW % $ - 0% 20 $ - $ 3,437 $ - Initial Inspection Violation found per inspection 1.00 $ 172 $ 172 NEW % $ 172 100% - $ - $ - $ - No violation found per inspection 1.00 $ 172 $ 172 NEW % $ - 0% - $ - $ - $ - Code enforcement costs incurred by the City after initial investigation and after violation notice
Follow up inspection after initial inspection and notice issued per inspection 1.00 172$ 172$ NEW % 172$ 100% - -$ -$ -$ If case has not been abated after initial/follow-upinspection per inspection 1.00 172$ 172$ NEW % 172$ 100% - -$ -$ -$ 3 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. hourly 1.00 172$ 172$ NEW % 172$ 100% - -$ -$ -$
TOTAL CODE ENFORCEMENT $ - $ 42,105 $ 16,326Notes
[1] HMBMC Chapter 18.06, Residential Land Use[2] Includes FOG (Fat & Oil Grease) and Rental Registration Enforcement Current
Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee
Level /
Deposit
Rec'd Cost
Recovery %
Estimated
Volume of
Activity
Activity Service Time Analysis Cost Recovery Analysis Annual Estimated Revenue Analysis Fee No. Fee Name Fee Unit / Type
Notes
Estimated
Average Labor
Time Per
Activity (hours)
FBHR
Cost of
Service Per
Activity
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Rec'd Fee
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 CE - COS, 1 of 1 91 Prepared by NBS for the City of Half Moon Bay
APPENDIX A.4
Cost of Service Analysis – Public Works, Engineering
92 City of Half Moon Bay APPENDIX A.4
Public Works / Engineering - User Fee Study FY 24Cost Estimation for Permitting and Regulatory ServicesPUBLIC WORKS / ENGINEERING FEES [3] [4] [5] [8] [9] 0 Public Works Hourly Rate 1.00 $ 338 $ 338 $ 233 69% $ 338 100% 37 $ 8,505 $ 12,344 $ 12,344 1 Public Improvement Plan Check Fee (including grading) [1] Valuation ($) $ 10,000.00 Base Fee @ $10,000 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% $ - $ - $ - each additional $1,000 or fraction thereof each add'l $1,000 0.20 $ 338 $ 68 $ 47 69% $ 67.64 100% $ - $ - $ - $ 100,000.00 Base Fee @ $100,000 22.00 $ 338 $ 7,440 $ 5,369 72% $ 7,440 100% 1 $ 5,369 $ 7,440 $ 7,440 each additional $1,000 or fraction thereof each add'l $1,000 0.17 $ 338 $ 57 $ 39 69% $ 56.65 100% 187 $ 7,293 $ 10,593 $ 10,593 $ 500,000.00 Base Fee @ $500,000 89.00 $ 338 $ 30,099 $ 21,726 72% $ 30,099 100% 1 $ 21,726 $ 30,099 $ 30,099 each additional $1,000 or fraction thereof each add'l $1,000 0.18 $ 338 $ 60 $ 41 68% $ 60.20 100% 400 $ 16,400 $ 24,079 $ 24,079 2 Construction Inspection [1]
Valuation ($) $ 10,000.00 Base Fee @ $10,000 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% $ - $ - $ - each additional $1,000 or fraction thereof each add'l $1,000 0.33 $ 338 $ 113 $ 79 70% $ 112.73 100% $ - $ - $ - $ 100,000.00 Base Fee @ $100,000 34.00 $ 338 $ 11,498 $ 8,299 72% $ 11,498 100% 1 $ 8,299 $ 11,498 $ 11,498 each additional $1,000 or fraction thereof each add'l $1,000 0.27 $ 338 $ 90 $ 62 69% $ 90.46 100% 187 $ 11,594 $ 16,917 $ 16,917 $ 500,000.00 Base Fee @ $500,000 141.00 $ 338 $ 47,684 $ 34,423 72% $ 47,684 100% 1 $ 21,998 $ 30,473 $ 30,473 each additional $1,000 or fraction thereof each add'l $1,000 0.28 $ 338 $ 95 $ 66 69% $ 95.37 100% $ - $ - $ - 3 Final Maps
Parcel Map (up to 4 lots)
City Admin Fee Deposit 8.00 $ 338 $ 2,705 $ 6,854 253% $ 2,705 100% $ - $ - $ - Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Tract Map (5 or more lots)
City Admin Fee Deposit 12.00 $ 338 $ 4,058 $ 6,854 169% $ 4,058 100% $ - $ - $ - Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Activity Service Cost Analysis
FBHR
Cost of
Service Per
Activity
Fee No. Fee Name Fee Unit Type
Notes
Estimated
Average Labor
Time Per
Activity (hours)
Cost Recovery Analysis Annual Estimated Revenue Analysis Estimated
Volume of
Activity
Current
Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee
Level /
Deposit
Rec'd Cost
Recovery %
Annual Estimated Revenues
Current
Fee
Full Cost
Recovery
Rec'd Fee
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COS, Page 1 of 4 93 City of Half Moon Bay APPENDIX A.4
Public Works / Engineering - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Activity Service Cost Analysis
FBHR
Cost of
Service Per
Activity
Fee No. Fee Name Fee Unit Type
Notes
Estimated
Average Labor
Time Per
Activity (hours)
Cost Recovery Analysis Annual Estimated Revenue Analysis Estimated
Volume of
Activity
Current
Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee
Level /
Deposit
Rec'd Cost
Recovery %
Annual Estimated Revenues
Current
Fee
Full Cost
Recovery
Rec'd Fee
4 Subdivision Improvement Agreement/Legal Fee
City Admin Fee Deposit 16.00 $ 338 $ 5,411 $ 3,410 63% $ 5,411 100% $ - $ - $ - Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost 5 Encroachment Permits Plan Review & Inspection
Spot Repair (I.e. water leaks, pothole patches) Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 11 $ 5,346 $ 7,440 $ 7,440 Excavation/Restoration up to 100 LF Flat Fee 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% 7 $ 6,832 $ 9,469 $ 9,469 each additional 50 LF Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 1 $ 486 $ 676 $ 676 Curb, gutter, sidewalk, or driveway less that 100 LF Flat Fee 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% 6 $ 5,856 $ 8,116 $ 8,116 each additional 50 LF Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 2 $ 972 $ 1,353 $ 1,353 Sewer Drain connections, repair or extension up to 100 LF Flat Fee 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% 6 $ 5,856 $ 8,116 $ 8,116 each additional 50 LF Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 0 $ - $ - $ - Storm Drain connection, repair or extension up to 100 LF Flat Fee 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% 1 $ 976 $ 1,353 $ 1,353 each additional 50 LF Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 1 $ 486 $ 676 $ 676 Unpermitted encroachments Fine / Penalty [2] 2 x Permit fee 2 x Permit fee Permit Time Extension Flat Fee 0.50 $ 338 $ 169 $ 119 70% $ 169 100% 0 $ - $ - $ - 6 Public Right-of-Way/Easement Encroachment (Temporary) Flat Fee 1.00 $ 338 $ 338 $ 241 71% $ 338 100% 42 $ 10,122 $ 14,204 $ 14,204 (traffic plan review and inspection for debris box, awnings, overhead transformers, parking signs, produce signs, etc.) 7 Grading Permits Plan Review and Inspection [7] [8]
Grade changes 50 – 1,000 CY Flat Fee 4.00 $ 338 $ 1,353 $ 976 72% $ 1,353 100% 7 $ 6,488 $ 8,992 $ 8,992 Additional 100 CY over 1000 Flat Fee 1.00 $ 338 $ 338 $ 241 71% $ 338 100% $ - $ - $ - 8 Sewer [8]
FOG Certification - Initial Flat Fee 1.00 $ 338 $ 338 $ 55 16% $ 338 100% 0 $ - $ - $ - FOG Certification - Annual Renewal Flat Fee 1.00 $ 338 $ 338 NEW 0% $ 338 100% 86 $ - $ 29,084 $ 29,084 Transfer of Uninstalled Capacity Fee Flat Fee 1.00 $ 338 $ 338 $ 486 144% $ 338 100% 0 $ - $ - $ - Re-Inspection for Non-Compliance Flat Fee 1.00 $ 338 $ 338 NEW 0% $ 338 100% 0 $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COS, Page 2 of 4 94 City of Half Moon Bay APPENDIX A.4
Public Works / Engineering - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Activity Service Cost Analysis
FBHR
Cost of
Service Per
Activity
Fee No. Fee Name Fee Unit Type
Notes
Estimated
Average Labor
Time Per
Activity (hours)
Cost Recovery Analysis Annual Estimated Revenue Analysis Estimated
Volume of
Activity
Current
Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee
Level /
Deposit
Rec'd Cost
Recovery %
Annual Estimated Revenues
Current
Fee
Full Cost
Recovery
Rec'd Fee
9 Supporting to Planning
1. Pre-Entitlement Processing
Pre-Application Review Flat Fee 2.00 $ 338 $ 676 $ 220 33% $ 676 100% $ - $ - $ -
2. Coastal Development Permit Processing
Coastal Development Permit Exemption Flat Fee 2.00 $ 338 $ 676 $ 241 36% $ 676 100% 1 $ 241 $ 676 $ 676 Single Family Residential Deposit 4.00 $ 338 $ 1,353 $ 890 66% $ 1,353 100% $ - $ - $ - Accessory Dwelling Unit - New Development Deposit 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 13 $ 6,481 $ 9,020 $ 9,020 Multiple Family Residential Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ - Commercial / Mixed Use Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ - Industrial / Institutional Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ - Other Development Public Works Director/ City Engineer Review Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Planning Commission Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ - Amendments
Minor Amendment Flat Fee 4.00 $ 338 $ 1,353 $ 241 18% $ 1,353 100% $ - $ - $ - Major Amendment Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ -
3. Environmental Clearance Processing
CEQA/NEPA Environmental Clearance
Negative Declaration Deposit 4.00 $ 338 $ 1,353 $ 856 63% $ 1,353 100% $ - $ - $ - EIR Deposit 8.00 $ 338 $ 2,705 $ 1,713 63% $ 2,705 100% $ - $ - $ -
4. Entitlement Processing
Commercial Cannabis Business License Deposit 8.00 $ 338 $ 2,705 $ 1,672 62% $ 2,705 100% $ - $ - $ - Use Permit Deposit 4.00 $ 338 $ 1,353 $ 836 62% $ 1,353 100% $ - $ - $ - Variance/ Exception Planning Commission Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Exception/ Community Development Director Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Zoning, LCP, and 6P Amendments 0% LCP/ 6P Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - IP/ Rezoning Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Planned Unit Development Specific Plan Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Planned Unit Development Specific Plan Amendment Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Planned Unit Development Precise Plan Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Planned Unit Development Precise Plan Amendment Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Annexation/ Prezoning Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Land Division and Merger 0%
Certificate of Compliance Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Lot Merger Deposit 2.00 $ 338 $ 676 $ 459 68% $ 676 100% $ - $ - $ - Lot Line Adjustment Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Parcel Map (four or fewer lots) Deposit 8.00 $ 338 $ 2,705 $ 1,837 68% $ 2,705 100% $ - $ - $ - Tentative Subdivision Map Deposit 16.00 $ 338 $ 5,411 $ 3,675 68% $ 5,411 100% $ - $ - $ - Subdivision Agreement No Fee No Fee No Fee Time Extension Deposit 4.00 $ 338 $ 1,353 $ 919 68% $ 1,353 100% $ - $ - $ - Public Works Director Review Deposit 1.00 $ 338 $ 338 $ 228 67% $ 338 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COS, Page 3 of 4 95 City of Half Moon Bay APPENDIX A.4
Public Works / Engineering - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Activity Service Cost Analysis
FBHR
Cost of
Service Per
Activity
Fee No. Fee Name Fee Unit Type
Notes
Estimated
Average Labor
Time Per
Activity (hours)
Cost Recovery Analysis Annual Estimated Revenue Analysis Estimated
Volume of
Activity
Current
Fee /
Deposit
Existing
Cost
Recovery %
Rec'd Fee
Level /
Deposit
Rec'd Cost
Recovery %
Annual Estimated Revenues
Current
Fee
Full Cost
Recovery
Rec'd Fee
10 Building Plan Review / Support
1. Minor Residential Improvement or Addition Flat Fee 2.00 $ 338 $ 676 $ 241 36% $ 676 100% $ - $ - $ - 2. Tenant Improvement Flat Fee 2.00 $ 338 $ 676 $ 486 72% $ 676 100% 17 $ 8,262 $ 11,498 $ 11,498 3. New SFD Flat Fee 4.00 $ 338 $ 1,353 $ 486 36% $ 1,353 100% 7 $ 3,402 $ 9,469 $ 9,469 4. New Multifamily or Non-Residential Flat Fee 6.00 $ 338 $ 2,029 $ 1,217 60% $ 2,029 100% 2 $ 2,434 $ 4,058 $ 4,058 11 Special Events Per Event NEW
See Admin
Fee
Schedule
12 Special Studies Review
City Staff Each 3.00 $ 338 $ 1,015 NEW 0% $ 1,015 100% $ - $ - $ - Consultant Per Project NEW -
Actual
Cost
Actual Cost
13 Stormwater Inspection Program
1. C.3 Treatment Inspections Flat Fee [6] 2.00 $ 160 $ 320 NEW 0% $ 320 100% $ - $ - $ - 2. C.4 Commercial/Industrial Business Inspections Flat Fee 1.00 $ 160 $ 160 NEW 0% $ 160 100% $ - $ - $ - 3. C.6 Wet Weather Construction Site Inspections (Seasonal per Site) Per Site/Per
Year
21.00 $ 160 $ 3,360 NEW 0% $ 3,360 100% $ - $ - $ -
4. Reinspection/Corrective Action Due to Non-Compliance Flat Fee 1.00 $ 160 $ 160 NEW 0% $ 160 100% $ - $ - $ - 14 Fees for Services Otherwise not Listed Per Hour 1.00 $ 338 $ 338 NEW 0% $ 338 100% $ - $ - $ - Deposit Hours Recorded - Placeholder for analysis purposes. Not a Fee For Adoption 1.00 $ 338 $ 338 $ 233.00 69% $ 338 100% 50 $ 11,670 $ 16,938 $ 16,938 TOTAL PW DEPARTMENT $ 177,094 $ 284,583 $ 284,583
Notes
[1] Fees for external agency review or special studies may apply in additon to City fees[2] Fine/penalty set per City policy. NBS did not evaluate[3] Fees are adjusted annually by the CPI All Urban Consumers/San Francisco-Oakland-San Jose established in December.[4] Additional fee for City Attorney time applies as needed[5] Fees from external agencies may apply separately[6] Initial inspection fee assumes initial compliance. If non-compliant, reinspection/corrective action fee wil apply[7] Permit fees for work done without a valid permit are 2x the applicable permit fee[8] Construction activities during October through April shall require Storm Water Pollution Prevention plans, measures and fees.[9] For deposit accounts, total cost equal to 100% of staff and/or consultant time and materials NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COS, Page 4 of 4 96 Prepared by NBS for the City of Half Moon Bay
APPENDIX A.5
Cost of Service Analysis – Building
97 City of Half Moon Bay APPENDIX A.5
Building - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Process &
PC Inspection
BUILDING FEES [2] [3]
0 Building Hourly Rates (minimum 2 hours) $ 191
Inspections outside of normal business hours Per Hour 0.00 1.00 1.00 $ 279 $ 279 $ 287 103% $ 279 100% - $ - $ - $ - Inspection on Sundays and Holidays Per Hour 0.00 1.00 1.00 $ 279 $ 279 $ 382 137% $ 279 100% - $ - $ - $ - Reinspection fees Per Hour 0.00 1.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 1 $ 191 $ 279 $ 279 Inspection for which no fee is specifically indicated Per Hour 0.00 1.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 140 $ 26,788 $ 39,126 $ 39,126 1 Building Permit Fee for Alterations, Additions, and New Construction (based on valuation of improvement) Valuation ($)0 - 500 Per Permit 0.30 1.00 1.30 $ 279 $ 363 $ 191 53% $ 363 100% 4 $ 764 $ 1,451 $ 1,451 501 - 2,000 Valuation First 500 0.30 1.00 1.30 $ 279 $ 363 $ 258 71% $ 363 100% 18 $ 4,644 $ 6,528 $ 6,528 Each Additional 100 or fraction thereof 0.02 0.05 0.07 $ 279 $ 20.46 $ 12.00 n/a $ 20.46 n/a 156 $ 1,872 $ 3,191 $ 3,191 2,001 - 25,000 Valuation
First 2,000 0.60 1.80 2.40 $ 279 $ 670 $ 479 72% $ 670 100% 104 $ 49,816 $ 69,632 $ 69,632 Each Additional 1,000 or fraction thereof 0.01 0.00 0.01 $ 279 $ 3.64 $ 1.00 n/a $ 3.64 n/a 958 $ 958 $ 3,486 $ 3,486 25,001 - 50,000 Valuation
First 25,000 0.90 1.80 2.70 $ 279 $ 753 $ 540 72% $ 753 100% 38 $ 20,520 $ 28,623 $ 28,623 Each Additional 1,000 or fraction thereof 0.01 0.02 0.04 $ 279 $ 10.04 $ 5.00 n/a $ 10.04 n/a 456 $ 2,280 $ 4,580 $ 4,580 50,001 - 100,000 Valuation
First 50,000 1.20 2.40 3.60 $ 279 $ 1,004 $ 722 72% $ 1,004 100% 37 $ 26,714 $ 37,160 $ 37,160 Each Additional 1,000 or fraction thereof 0.01 0.01 0.02 $ 279 $ 5.02 $ 3.00 n/a $ 5.02 n/a 933 $ 2,799 $ 4,685 $ 4,685 100,001 - 500,000 Valuation
First 100,000 1.80 2.70 4.50 $ 279 $ 1,255 $ 902 72% $ 1,255 100% 54 $ 48,708 $ 67,791 $ 67,791 Each Additional 1,000 or fraction thereof 0.01 0.01 0.02 $ 279 $ 5.23 $ 3.00 n/a $ 5.23 n/a 6,597 $ 19,791 $ 34,508 $ 34,508 500,001 - 1,000,000 Valuation
First 500,000 4.80 7.20 12.00 $ 279 $ 3,348 $ 2,413 72% $ 3,348 100% 10 $ 24,130 $ 33,477 $ 33,477 Each Additional 1,000 or fraction thereof 0.01 0.02 0.03 $ 279 $ 9.37 $ 5.00 n/a $ 9.37 n/a 2,448 $ 12,240 $ 22,947 $ 22,947 1,000,001 - 2,500,000 Valuation
First 1,000,000 9.60 19.20 28.80 $ 279 $ 8,034 $ 5,792 72% $ 8,034 100% 4 $ 23,168 $ 32,138 $ 32,138 Each Additional 1,000 or fraction thereof 0.00 0.00 0.00 $ 279 $ 0.56 $ 6.00 n/a $ 0.56 n/a 3,300 $ 19,800 $ 1,841 $ 1,841 2,500,001 - 5,000,000 Valuation
First 2,500,000 9.60 22.20 31.80 $ 279 $ 8,871 $ 14,792 167% $ 8,871 100% - $ - $ - $ - Each Additional 1,000 or fraction thereof 0.00 0.00 0.00 $ 279 $ 0.33 $ 6.00 n/a $ 0.33 n/a - $ - $ - $ - 5,000,001 and above Valuation
First 5,000,000 9.60 25.20 34.80 $ 279 $ 9,708 $ 29,792 307% $ 9,708 100% - $ - $ - $ - Each Additional 1,000 or fraction thereof 0.00 0.01 0.01 $ 279 $ 1.94 $ 6.00 n/a $ 1.94 n/a - $ - $ - $ - 2 Building Plan Check Fee
65% of
Building
Permit Fee
65% of
Building
Permit Fee
City Processing Fee 51.00 0.00 51.00 $ 279 $ 14,228 20% of Plan Check Fee 100% 20% of Plan Check Fee 100% 1 $ 14,217 $ 14,228 $ 14,228 Third Party Consultant Per Project [1] 80% of Plan Check Fee 80% of Plan Check Fee Fee No.
Activity Service Cost Analysis
Cost of
Service Per
Activity
Current Fee /
Deposit
Estimated
Average Labor
Time Per
Activity (hours)
FBHRFee Name
Fee Unit
Type
Cost Recovery Analysis
Existing
Cost
Recovery
%
Recommend
ed Fee Level
Recomme
nded Cost
Recovery
%
Annual Estimated Revenue Analysis
Notes
Estimated Processing
Time Per Activity
(hours)
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Recommended
Estimated
Volume of
Activity
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COS, Page 1 of 4 98 City of Half Moon Bay APPENDIX A.5
Building - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Process &
PC Inspection
BUILDING FEES [2] [3]
Fee No.
Activity Service Cost Analysis
Cost of
Service Per
Activity
Current Fee /
Deposit
Estimated
Average Labor
Time Per
Activity (hours)
FBHRFee Name
Fee Unit
Type
Cost Recovery Analysis
Existing
Cost
Recovery
%
Recommend
ed Fee Level
Recomme
nded Cost
Recovery
%
Annual Estimated Revenue Analysis
Notes
Estimated Processing
Time Per Activity
(hours)
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Recommended
Estimated
Volume of
Activity
MISCELLANEOUS FEES - FLAT RATE PERMITS
3 Address Assignment
Residential Per Permit 0.50 0.00 0.50 $ 279 $ 139 $ 96 68% $ 139 100% 28 $ 2,674 $ 3,906 $ 3,906 Non-Residential Per Hour 1.00 0.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% - $ - $ - $ - 4 Demolition Up to 2
Hours
0.50 1.00 1.50 $ 279 $ 418 $ 384 92% $ 418 100% 4 $ 1,536 $ 1,674 $ 1,674 5 Re-Roof
Single Family Residential Each 0.20 1.80 2.00 $ 279 $ 558 $ 287 51% $ 315 56% $ - $ - $ - Multifamily/Non-Residential (less than 5,000 sq. ft.) Each 0.20 2.00 2.20 $ 279 $ 614 $ 426 69% $ 469 76% $ - $ - $ - Multifamily/Non-Residential (greater than 5,000 sq. ft.) Valuation See Building Valuation See Building Valuation 6 Solar/Photovoltaic - per GC 66015 [5]
Photovoltaic Residential System (Up to 15kW) Per Permit 1.00 1.00 2.00 $ 279 $ 558 $191/hr 0% $ 450 81% 80 $ 15,216 $ 44,449 $ 35,849 For each kW over 15 kW Per kW 0.07 0.07 0.13 $ 279 $ 37 $191/hr 0% $ 15 40% $ - $ - $ - Photovoltaic Commercial Systems (Up to 50 kW) Per Permit 1.00 1.50 2.50 $ 279 $ 697 $191/hr 0% $ 697 100% $ - $ - $ - Between 51kW and 250kW Per kW 0.000 0.003 0.003 $ 279 $ 1 $191/hr 0% $ 1 100% $ - $ - $ - Photovoltaic Commercial Systems (250kW) Per Permit 1.00 2.00 3.00 $ 279 $ 837 $191/hr 0% $ 837 100% $ - $ - $ - For each kW over 250kW Per kW 0.004 0.008 0.01 $ 279 $ 3 $191/hr 0% $ 3 100% $ - $ - $ -
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN ASSOCIATED WITH A BUILDING PERMIT) 7 New Residential Buildings
For new multifamily residential buildings (apartments and condominiums) having three or more living units, including the area of garages, carports, and other noncommercial automobile storage areas constructed at the same time, per square foot Per 100 s.f. 0.00 0.08 0.08 $ 279 $ 22 $ 16 71% $ 22 100% 520 $ 8,320 $ 11,668 $ 11,668 For new single and two-family residential buildings, including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot Per 100 s.f. 0.00 0.08 0.08 $ 279 $ 22 $ 16 71% $ 22 100% $ - $ - $ - For other types of residential occupancies and alteration, and modifications to existing residential buildings, use the UNIT FEE SCHEDULE 8 New Non-Residential Buildings
For new non-residential buildings including the area of garages, storage rooms, mechanical rooms, utility rooms and other areas constructed at the same time, per square footFor new non-residential buildings less than 5,000 square feet Per 100 s.f. 0.00 0.08 0.08 $ 279 $ 22 varies - itemized 0% $ 22 100% $ - $ - $ - For new non-residential buildings greater than 5,000 square feet Per 100 s.f. 0.00 0.06 0.06 $ 279 $ 17 varies - itemized 0% $ 17 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COS, Page 2 of 4 99 City of Half Moon Bay APPENDIX A.5
Building - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Process &
PC Inspection
BUILDING FEES [2] [3]
Fee No.
Activity Service Cost Analysis
Cost of
Service Per
Activity
Current Fee /
Deposit
Estimated
Average Labor
Time Per
Activity (hours)
FBHRFee Name
Fee Unit
Type
Cost Recovery Analysis
Existing
Cost
Recovery
%
Recommend
ed Fee Level
Recomme
nded Cost
Recovery
%
Annual Estimated Revenue Analysis
Notes
Estimated Processing
Time Per Activity
(hours)
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Recommended
Estimated
Volume of
Activity
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN NOT ASSOCIATED WITH A BUILDING PERMIT) 9 Stand Alone MPE Permit
Residential
Single Item Permit from lists below, assumes 1 inspecton Each 0.08 0.80 0.88 $ 279 $ 246 $ 46 19% $ 246 100% 926 $ 42,596 $ 228,106 $ 228,106 Single Item Permit, Water Heater Only Per Permit 0.08 0.80 0.88 $ 279 $ 246 $ 46 19% $ 125 51% $ - $ - $ - 2 - 3 items from the lists below, assumes 1 inspection required Per Permit 0.08 1.20 1.28 $ 279 $ 358 NEW 0% $ 358 100% $ - $ - $ - 4 - 6 items, assumes 1 inspection required Per Permit 0.25 1.60 1.85 $ 279 $ 516 NEW 0% $ 516 100% $ - $ - $ - Additional Inspection Required Per Inspection 0.00 0.80 0.80 $ 279 $ 223 NEW 0% $ 223 100% $ - $ - $ - Greater than 6 items - please see Valuation Tables Per Permit See Valuation See Valuation Commercial
please see Valuation Tables Per Permit See Valuation See Valuation 10 Mechanical Permit Item List
FAU less than 100,000 Btu/hFAU greater than 100,000 Btu/hMechanical Alteration / Repair Minor (1 inspection assumed)Hood/Vent System 11 Electrical Permit Item List
GeneratorServices under 600 volts, 400 amps or lessServices of 600 volts or less and over 400 amperes to 1000 amperes in ratingServices over 600 volts or over 1000 amperes in ratingElectric Meter ResetSubpanelTemporary PowerLighting Poles First pole Each additionalOther Minor Electrical Alteration/Repair (1 inspection assumed) 12 Plumbing Permit Item List
Water ServiceSewer/SepticTrap/InterceptorGas Line Air TestOther Minor Plumbing Alteration/Repair (1 inspection assumed) NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COS, Page 3 of 4 100
City of Half Moon Bay APPENDIX A.5
Building - User Fee Study FY 24Cost Estimation for Permitting and Regulatory Services Process &
PC Inspection
BUILDING FEES [2] [3]
Fee No.
Activity Service Cost Analysis
Cost of
Service Per
Activity
Current Fee /
Deposit
Estimated
Average Labor
Time Per
Activity (hours)
FBHRFee Name
Fee Unit
Type
Cost Recovery Analysis
Existing
Cost
Recovery
%
Recommend
ed Fee Level
Recomme
nded Cost
Recovery
%
Annual Estimated Revenue Analysis
Notes
Estimated Processing
Time Per Activity
(hours)
Annual Estimated Revenues
Current Fee
Full Cost
Recovery
Recommended
Estimated
Volume of
Activity
ADDITIONAL SERVICES
13 Business License Inspection Per 1/2 hr 0.00 0.50 0.50 $ 279 $ 139 $ 95 68% $ 139 100% 22 $ 2,090 $ 3,069 $ 3,069 14 Fee for 4th review onwards-charged on hourly basis Per Hour 1.00 0.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 8 $ 1,480 $ 2,162 $ 2,162 15 Fire Plan Check Administration Fee Per 1/2 hr 0.50 0.00 0.50 $ 279 $ 139 $ 95 68% $ 139 100% 19 $ 1,805 $ 2,650 $ 2,650 16 General Plan Update Fee Per Permit [2] 0.25% Permit Valuation 15.93%17 Miscellaneous Plan Review Per Hour 1.00 0.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 231 $ 44,121 $ 64,443 $ 64,443 18 Permit Fees for Work Without Valid Permit (Bldg, Elec, Mech, Plmb, Encroach, Gradng) Fine / Penalty [4] 2 X Permit Fee 2 X Permit Fee 19 Permit Reactivation Per Permit 1.00 0.00 1.00 $ 279 $ 279 NEW 0% $ 279 100% $ - $ - $ - 20 Plan Revision Per Hour 1.00 0.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 88 $ 16,844 $ 24,603 $ 24,603 21 Pre-Site Inspection Per Hour 0.00 1.00 1.00 $ 279 $ 279 $ 191 68% $ 279 100% 3 $ 573 $ 837 $ 837 22 Refund (Update Refund Policy) Per 1/2 hr 0.50 0.00 0.50 $ 279 $ 139 $ 95 68% $ 139 100% $ - $ - $ - 23 Replaced Job Cards Each 0.25 0.00 0.25 $ 279 $ 70 NEW 0% $ 70 100% $ - $ - $ - 24 Special Structural Inspection Fee - Deposit to be determined by Public Works Director at time of application per Public Works Hourly Rate Deposit 0.00 1.00 1.00 $ 279 $ 279 $ 233 84% $ 279 100% $ - $ - $ - 25 Transfer of Permit to New Property Owner Each 1.00 0.00 1.00 $ 279 $ 279 NEW 0% $ 279 100% $ - $ - $ - 26 Fees for Services Otherwise not Listed Per Hour 1.00 0.00 1.00 $ 279 $ 279 NEW 0% $ 279 100% $ - $ - $ - TOTAL BUILDING DIVISION $ 436,655 $ 793,237 $ 784,637
Notes
[1] Plan Check fees are passed through to outside consultant. NBS did not evaluate this fee[2][3] Permit fees for work done without a valid permit are 2x the applicable permit fee [4][5] For photovoltaic systems, total permit fees, including applicable Permit Issuance and Filing Fees, Automation Fees, Community Planning Fees, and other mandated fees shall not exceed amounts authorized via Government Code Section 66015.General Plan Update Fee applies to Building Safety PC and Permit Fees >$100K Construction ValueFee was not evaluated by NBS under fee study's scope of services.
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COS, Page 4 of 4 101
Prepared by NBS for the City of Half Moon Bay
APPENDIX A.6
Cost of Service Analysis – Public Safety
102
City of Half Moon Bay APPENDIX A.6
Public Safety - User Fee Study FY 24Cost Estimation for Providing Activities and Services Cost Recovery Analysis Annual Estimated Revenue Analysis
PUBLIC SAFETY FEES
1 Duplication [4]
Public Safety Reports
Sworn 0.00 $ 306 $ - Non-Sworn 0.25 $ 123 $ 31
Subtotal Each 0.25 $ 31 $ 10 32% $ 15 49% 31 $ 310 $ 957 $ 465 Photo Reproduction
Sworn 0.00 $ 306 $ - Non-Sworn 0.25 $ 123 $ 31
Subtotal Each 0.25 $ 31 $ 20 65% $ 25 81% $ - $ - $ -
Audio Tape/CD Reproduction
Sworn 0.00 $ 306 $ - Non-Sworn 0.25 $ 123 $ 31
Subtotal Per Tape/CD Disc 0.25 $ 31 $ 20 65% $ 25 81% $ - $ - $ - Audio Tape Reproduction
Sworn 0.00 $ 306 $ - Non-Sworn 0.25 $ 123 $ 31
Subtotal Per Tape/DVD
Disc
0.25 $ 31 $ 20 65% $ 25 81% $ - $ - $ -
2 Licensing
1. Bingo Establishment Processing (Chapter 3.94)
Bingo Establishment
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - Renewal
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ -
2. Fortune Telling (Chapter 3.95)
New Business
Sworn 2.50 $ 306 $ 766 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 3.50 $ 889 $ 668 75% $ 889 100% $ - $ - $ - Renewal
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - New Tech.
Sworn 2.50 $ 306 $ 766 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 3.50 $ 889 $ 668 75% $ 889 100% $ - $ - $ - Renewal Tech
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - Fee No.
Fee Name
Notes Fee Unit Type Rec'd Cost Recovery % Estimated Volume of Activity Current Fee Full Cost Recovery Rec'd Fee Annual Estimated Revenues Activity Service Cost Analysis
Estimated
Average Labor
Time Per
Activity (hours)
FBHR
Cost of
Service Per
Activity
Rec'd Fee Level
/ Deposit
Current
Fee /
Deposit
Existing Cost
Recovery %
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COS, Page 1 of 4 103
City of Half Moon Bay APPENDIX A.6
Public Safety - User Fee Study FY 24Cost Estimation for Providing Activities and Services Cost Recovery Analysis Annual Estimated Revenue Analysis
PUBLIC SAFETY FEES
Fee No.
Fee Name
Notes Fee Unit Type Rec'd Cost Recovery % Estimated Volume of Activity Current Fee Full Cost Recovery Rec'd Fee Annual Estimated Revenues Activity Service Cost Analysis
Estimated
Average Labor
Time Per
Activity (hours)
FBHR
Cost of
Service Per
Activity
Rec'd Fee Level
/ Deposit
Current
Fee /
Deposit
Existing Cost
Recovery %
3. Massage Establishments (Chapter 3.88)
New Business
Sworn 2.50 $ 306 $ 766 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 3.50 $ 889 $ 668 75% $ 889 100% $ - $ - $ - Renewal
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - Transfer
Sworn 2.50 $ 306 $ 766 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 3.50 $ 889 $ 668 75% $ 889 100% $ - $ - $ - Reinstatement
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 1.20 $ 185 $ 286 155% $ 185 100% $ - $ - $ -
4. Secondhand Dealers [3]
New Dealers
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - Renewal
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ -
5. Solicitor / Peddler
New Applicant
Sworn 2.50 $ 306 $ 766 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each 3.50 $ 889 $ 668 75% $ 889 100% $ - $ - $ - Annual Renewal
Sworn 0.20 $ 306 $ 61 Non-Sworn 1.00 $ 123 $ 123
Subtotal Each/Year 1.20 $ 185 $ 134 73% $ 185 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COS, Page 2 of 4 104
City of Half Moon Bay APPENDIX A.6
Public Safety - User Fee Study FY 24Cost Estimation for Providing Activities and Services Cost Recovery Analysis Annual Estimated Revenue Analysis
PUBLIC SAFETY FEES
Fee No.
Fee Name
Notes Fee Unit Type Rec'd Cost Recovery % Estimated Volume of Activity Current Fee Full Cost Recovery Rec'd Fee Annual Estimated Revenues Activity Service Cost Analysis
Estimated
Average Labor
Time Per
Activity (hours)
FBHR
Cost of
Service Per
Activity
Rec'd Fee Level
/ Deposit
Current
Fee /
Deposit
Existing Cost
Recovery %
3 Miscellaneous Fees
Vehicle Release [5]
Sworn 0.30 $ 306 $ 92 Non-Sworn 0.30 $ 123 $ 37
Subtotal Per Vehicle 0.60 $ 129 $ 95 74% $ 129 100% $ - $ - $ - Repossession Release [5]
Sworn 0.00 $ 306 $ - Non-Sworn 0.30 $ 123 $ 37
Subtotal Per Vehicle 0.30 $ 37 $ 15 40% $ 15 40% $ - $ - $ - Clearance/Special Letters
Sworn 0.00 $ 306 $ - Non-Sworn 0.50 $ 123 $ 62
Subtotal Each 0.50 $ 62 $ 42 68% $ 40 65% $ - $ - $ -
Illegal Sign Confiscation
Sworn 0.75 $ 306 $ 230 Non-Sworn 0.00 $ 123 $ -
Subtotal Per Incidence 0.75 $ 230 $ 173 75% $ 230 100% $ - $ - $ - Illegal Fireworks Confiscation
Sworn 0.75 $ 306 $ 230 Non-Sworn 0.00 $ 123 $ -
Subtotal Per Citation 0.75 $ 230 $ 173 75% $ 230 100% $ - $ - $ - 4 Parking Fees
Temporary Offstreet Parking
Sworn 0.00 $ 306 $ - Non-Sworn 0.00 $ 123 $ -
Subtotal
Per Vehicle
Per Year 0.00 $ - $ 21 0% $ - 0% $ - $ - $ -
5 Citation Fee Schedule (placeholder for MFS, not studied as fees for service) [1] [2]
6 D.U.I. Cost Recovery
Arrest with Traffic Collision & Transportation [6]
Non-Sworn (Record) 0.75 $ 123 $ 93 Sworn 2.00 $ 306 $ 612 Non-Sworn (Finance) 1.00 $ 284 $ 284 Subtotal Per Response 3.75 $ 989 $ 749 76% $ 989 100% $ - $ - $ - NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COS, Page 3 of 4 105
City of Half Moon Bay APPENDIX A.6
Public Safety - User Fee Study FY 24Cost Estimation for Providing Activities and Services Cost Recovery Analysis Annual Estimated Revenue Analysis
PUBLIC SAFETY FEES
Fee No.
Fee Name
Notes Fee Unit Type Rec'd Cost Recovery % Estimated Volume of Activity Current Fee Full Cost Recovery Rec'd Fee Annual Estimated Revenues Activity Service Cost Analysis
Estimated
Average Labor
Time Per
Activity (hours)
FBHR
Cost of
Service Per
Activity
Rec'd Fee Level
/ Deposit
Current
Fee /
Deposit
Existing Cost
Recovery %
7 Fees for Services Otherwise not Listed
Sworn Per Hour 1.00 $ 306 $ 306 NEW 0% $ 306 100% $ - $ - $ - Non-Sworn Per Hour 1.00 $ 123 $ 123 NEW 0% $ 123 100% $ - $ - $ - TOTAL PUBLIC SAFETY $ 310 $ 957 $ 465
[1] Citation fee amounts increase for two or more offenses. Applicable fees are stated on the violation notice.[2] California Vehicle Code Fees are established by the State of California and are not escalated by the CPI All Urban Consumers/San Francisco-Oakland-San Jose[3] Department of Justice Fees apply in addition to City processing fee[4] Additional fingerprinting and Department of Justice fees may apply[5] Towing charges are applied separate from City fee[6] Booking fees are charged separately. Total fee not to exceed $12,000 per State Statute, GC 53150-53159 NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COS, Page 4 of 4 106
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.1
Comparative Fee Survey – Administrative Services
107
City of Half Moon Bay APPENDIX B.1
Administration - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services 1 Adminitrative Fees
1. First Returned Item Each $ 25 $ 25 $ 26 $ 64 $ 25 $ 25 $ 252. Each Additional Item Each $ 39 $ 35 $ 36 no comparison no comparison $ 35 no comparison3. Credit Card Convenience Fee
2.4% on
charges $30
and more
2.4% on
charges $30
and more
2.4% on
charges $30
and more
2.45%
Transactions $10,000 or
above
no comparison 2.9% Actual Cost
2.35% of the total for
Credit Card;
$3.95 per transaction for
Debit Card
2 Duplication
1. Photocopies Per Page $ 0.25 $ 0
$0.30
physical, electronic or
scanned
0.35$
Per Page
8.5"x11" black: $0.25
8.5"x11" color: $1.00
8.5"x14" black: $0.50
8.5"x14" color: $1.50
11"x17" black: $1.00
11"x17" color: $2.00
$ 0.10 $ 0.10
2. Municipal Code Book Per Book Available online Available online no comparison no charge Free/website, or Copy Charge no comparison3. Bound Reports Per Report Actual Cost Actual Cost Actual Cost
(Publications, Misc
Reproductions)
no comparison no comparison no comparison
4. Budget Each Available online Available online no comparison 85$ no comparison no comparison
5. Comprehensive Annual Financial Report (CAFR) Each Available online Available online no comparison 19$ Free/website, or Copy Charge Available Online 3 City Clerk
1. Election Filing Fee Each $ 25 $ 25 2. Candidate Printing Fee Deposit Set by County Set by County 4 Staff Research
1. City Manager's Office Per Quarter Hour $ 67 $ 74 $ 74 no comparison no comparison
2. Finance Department Per Quarter Hour $ 56 $ 71 $ 71 no comparison $202/hr
4. Planning Department Per Quarter Hour $ 64 $ 72 $ 72 $238/hr, plus actual material cost $315/hr
5. Building Department Per Quarter Hour $ 47 $ 70 $ 70 no comparison $216/hr
6. Public Works Department - Engineering Per Quarter Hour $ 57 $ 85 $ 85 no comparison $200/hr7. Public Works Department - Maintenance Per Quarter Hour $ 49 $ 54 $ 54 no comparison $258/hr8. Police - Sworn Per Quarter Hour $ 61 $ 77 $ 77 $95/hr $321/hr
9. Police - Non Sworn Per Quarter
Hour $ 21 $ 31 $ 31 $95/hr $106/hr
no comparison
no comparison
Copy of election
documents:
No Charge
no comparison
Fee No. Fee Name Fee Unit Type Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit San Mateo County [5] no comparison
Pacifica [3] Belmont [1] Brisbane [2]
no comparison no comparison no comparisonno comparison
San Carlos [4]
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COMP, Page 1 of 4 108
City of Half Moon Bay APPENDIX B.1
Administration - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services Fee No. Fee Name Fee Unit Type Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit risbane [2] San Carlos [4] San Mateo County [5] Pacifica [3] Belmont [1] B 5 Private Alarm Permits {Chapter 9.10}
1. Alarm Permit Annually $ 58 $ 71 $ 71 $60 per address $30 (for smart system) no charge $101 Renewal: $53 Fee Waived 2. False Alarm Response with Permit 1st & 2nd Alarms No fee No Charge No Charge no charge no charge no charge3rd Alarm Each $ 58 $ 50 $ 1254th Alarm Each $ 121 $ 100 $ 2255th Alarm Each $ 183 $ 150 $525 (5th or more)6th Alarm and responses thereafter Each $ 245 $ 200 no comparison $ 238
3. False Alarm Response without Permit
1st & 2nd Alarms Each $ 58 $ 50 no charge no charge no charge3rd Alarm Each $ 121 $ 100 $ 1254th Alarm Each $ 152 $ 150 $ 2255th Alarm Each $ 213 $ 200 $525 (5th or more)6th Alarm and responses thereafter Each $ 306 $ 250 no comparison 6 Film Permit (Chapter 9.74)
Application Processing Fee Per Event $ 576 $ 1,176 $ 1,176 City Support Services During Filming Event Per Event NEW Actual Cost Use of City Facilities Per Event NEW per Facilities
Rental
Schedule
see Rental Schedule see Rental Schedule see Rental Schedule see Rental Schedule no comparison
Non-Educational /
Commercial:
$1,000/day
Educational: $100/day
Film Crew: $607
Student/amateur/nonprofit:
$100
Minor Commerical:
$600
Major Commercial:
$900
no comparisonno comparison
2nd-5th: $1532nd-6th: $238
In excess of 3 per
calendar year:
$176
In excess of 3 per
calendar year:
$176
First Response: Fee
Waived
Subsequent Calls: $215
First Response: Fee
Waived
Subsequent Calls: $215
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COMP, Page 2 of 4 109
City of Half Moon Bay APPENDIX B.1
Administration - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services Fee No. Fee Name Fee Unit Type Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit risbane [2] San Carlos [4] San Mateo County [5] Pacifica [3] Belmont [1] B 7 Special Event Permits
Small Ceremonies (Wedding) Per Event $ 224 $ 754 $ 754
Wedding:
<99: $250/day>99: $350/day
Special Events on Private
Property:
$238
Minor Event: Block Parties, Fundraisers Per Event $ 224 $ 1,104 $ 1,104 Block Party: $62 Major Event: Miscellaneous Events, Carnival/Circus, Parade, Race, Rodeo, Amusement Concession, etc Per Event $ 448 $ 2,562 $ 2,562
City Staff Support to Special Events Each NEW Actual Cost Actual Cost $120/hr 8 Street Closure Per Request Actual Cost Actual Cost no comparison no comparison no comparison no comparison no comparison9 Poplar Beach Parking Vehicles less than 20 feet Per 12 hours $ 10 $ 10
Daily:
0-4 hours: $75-8 hours: $9
Horse trailers and vehicles longer than 20 feet Per 12 hours $ 15 $ 15 no comparison Annual Permit 12 month permit $ 165 $ - $ 165
Beach Parking Annual:
$72
Pacifica Beach Resource
Parking Pass Anuual: $25
Nine-month Permit 9 month
permit $ 90 $ - $ 90 no comparison
Replacement Parking permit Each $ 30 $ - $ 30 no comparison 10 Professional Dog Walker permit Per Permit $ 200 $ 1,135 $ 567 no comparison no comparison no comparison no comparison no comparison no comparison
Public:
$2.50/participant, min.
$50
Non-Public/Non-Profit:
$3/participant, min. $75
Private/Commercial:
$5/participant, min.
$100
no comparison
$100 App Fee + Other
Potential Fees (unlisted)
no comparison
$215-$820/day + $25
application fee
Special Event Permit:
$400
Repeat Request:
$375
Block Parties:
Fee Waived
New assessable event
application:
(less than 10,000 people
attending over the
duration of the event)
$1754.20
New assessable event
application
(more than 10,000
people attending over
the duration of the
event) $3635.10
Amendment (alteration,
or change to the
event)$358.10
Renewal
applicaJon$1,141.80
Transfer application
$225.25
no comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COMP, Page 3 of 4 110
City of Half Moon Bay APPENDIX B.1
Administration - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services Fee No. Fee Name Fee Unit Type Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit risbane [2] San Carlos [4] San Mateo County [5] Pacifica [3] Belmont [1] B 11 Personal Dog Walker permit (3-6 dogs) Per Permit $ 75 $ 284 $ 150 no comparison no comparison no comparison no comparison no comparison12 Violations of Municipal Code other than building or safety provisions 1 First Violation Each $ 100 $ 100 2 Second Violation within one calendar year Each $ 200 $ 200
3 Third or subsequent violations within one calendar year Each $ 500 $ 500 13 Violations of building or safety provisions of the Municipal Code 1 First Violation Each $ 100 $ 100 2 Second Violation within one calendar year Each $ 500 $ 500
3 Third or subsequent violations within one calendar year Each $ 1,000 $ 1,000 Notes
[1] Belmont Fee Schedule FY 2023-24.pdf
[2] Brisbane Fee Schedule FY 2023-24.pdf[3] Pacifica Fee Schedule FY 2023-24.pdf[4] San Carlos Fee Schedule FY 2023-24.pdf[5] SM County Revenue Services Fees.pdf; SM County Clerk Recorder Fees - ACRE.pdf no comparison no comparison no comparison no comparison no comparisonno comparison no comparison no comparison no comparison no comparison NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Admin - COMP, Page 4 of 4 111
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.2
Comparative Fee Survey – Planning
112
City of Half Moon Bay APPENDIX B.2
Planning Division - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPLANNING DIVISION FEES 0 Planning Hourly Rate Per Hour $ 255 $ 288 $ 288 $ 349 $110 - $267 based on position $ 238 $ 315 No Comparison 1 Pre-Entitlement Processing
1. Pre-Application Review Deposit $ 1,738 $ 2,016 $ 2,016 No Comparison Hourly $110 - $267 based on position No Comparison Major: $9,427 Minor: $6,285 No Comparison 2. Planning Consultation Flat Fee NEW $ 576 $ 576 No Comparison No Comparison No Comparison No Comparison No Comparison 3. Pre-Submittal Plan Review Flat Fee NEW $ 576 $ 576 No Comparison No Comparison No Comparison No Comparison No Comparison 4. General Project Planning Services Deposit NEW $ 864 $ 864 No Comparison No Comparison No Comparison No Comparison No Comparison 2. Pre-Application Commercial Cannabis Buisiness Deposit $ 1,581 $ 1,440 $ 1,440 No Comparison No Comparison $425 phase 1 plus $750
phase 2 plus background
check fees
No Comparison No Comparison
3. Measure 'D'
Accessory Dwelling Unit (consistent with City Ordinance and State Law) Flat Fee $ 669 $ 720 $ 720 Single Allocation (per allocation) Flat Fee $ 669 $ 1,008 $ 1,008 Phasing Agreement Deposit $ 2,301 $ 3,457 $ 3,457 2 Coastal Development Permit Processing
1. Coastal Development Permit Exemption Deposit $ 505 $ 576 $ 576 2. Single Family Residential <= 3,000 square feet Deposit $ 2,519 $ 3,457 $ 3,457 > 3,000 square feet Deposit $ 3,238 $ 4,321 $ 4,321
3. Accessory Dwelling Unit - New Development Deposit $ 663 $ 1,728 $ 1,728 4. Multiple Family Residential <= Four Dwelling units Deposit $ 3,718 $ 4,321 $ 4,321 > Four dwelling units Deposit $ 6,232 $ 5,761 $ 5,761
5. Commercial / Mixed Use
<= 10,000 square feet Deposit $ 3,718 $ 7,201 $ 7,201 > 10,000 square feet Deposit $ 6,232 $ 8,642 $ 8,642
6. Industrial / Institutional
<= 20,000 square feet Deposit $ 3,718 $ 7,201 $ 7,201 > 20,000 square feet Deposit $ 6,232 $ 8,642 $ 8,642
7. Other Development
Community Development Director Deposit $ 2,758 $ 3,457 $ 3,457 Planning Commission Deposit $ 3,538 $ 5,761 $ 5,761
8. Amendments
Minor Amendment Flat Fee $ 512 $ 432 $ 432 Major Amendment Deposit $ 2,758 $ 3,457 $ 3,457 3 Environmental Clearance Processing
1. CEQA/NEPA Environmental Clearance
Fees as adopted by
state of CA and San Mateo County clerk
Negative Declaration Deposit $ 5,037 $ 7,201 $ 7,201 $ 1,396 $ 3,001 $ 2,234 Actual Cost with $3,000 deposit $ 2,234 EIR Deposit $ 11,335 $ 14,403 $ 14,403 $40,903 plus Cost of Contract x 1.3 Deposit and Consult Costs plus 10% $5,783 plus 10% preparation fee Actual Cost with $3,000 deposit $5,783 plus 10% preparation fee
2. Notice of Exemption Flat Fee $ 264 $ 432 $ 432 No Comparison No Comparison $ 287 $ 628 $ 287 3. Fish and Game Flat Fee Set by State of CA Set by State of CA No Comparison No Comparison Set by State of CA Actual Cost of DFG / County Fees No Comparison No Comparison No Comparison
No Comparison No Comparison
Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type No Comparison No Comparison No Comparison
No Comparison No Comparison
Exemption $287
Staff Level: $1,782
Public Hearing: $3,489
Biologic Report $287
With a Lot Line Adjust:
$1,782
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COMP, Page 1 of 4 113
City of Half Moon Bay APPENDIX B.2
Planning Division - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPLANNING DIVISION FEES Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type 4 Design Review Processing
1. Architectural, Landscape, and Site Plan Review Deposit $ 749 $ 1,152 $ 1,152 $349 - $12,301
depending on type of
Review
No Comparison No Comparison
Architectural: $3,000
initial deposit
Site Plan & Landscape:
$628 per project
Architectural Design
Review
New: $3,489 / Add: $1,782
/ Exemption $572
Design Review
Exemption $451 / Staff
level $451 / Committee
New: $3,489, revision
$1,500, Additon: $1,782
5 Entitlement Processing
1. Home Occupation Flat Fee $ 131 $ 144 $ 144 No Comparison $ 44 $ 119 $ 106 No Comparison 2. Commercial Cannabis Business License Deposit $ 5,604 $ 5,761 $ 5,761 No Comparison No Comparison No Comparison No Comparison $ 6,754 3. Use Permit Deposit $ 1,139 $ 2,016 $ 2,016 No New Construct:
$10,557
Admin: $3,315
All other: $11,604
$1,077 - $3,068
depending on type of
use
hourly $119 per half
hour or $238 per hour $ 3,771 Standard $4,650 Special: $5,783
4. Variance / Exception Planning Commission Deposit $ 1,139 $ 1,440 $ 1,440 Variance and Far
Exception
Single family: $12,302
Admin Permit: $3,315
Other: $12,302
Variance: $5,232
New Construction:
$1,537
Existing Residential:
$1,151
Existing Other: $1,537
No Comparison $ 12,570
Admin: $1,782
w/Public Hearing, add
$1,706
5. Exception and Community Development Director Deposit $ 502 $ 576 $ 576 No Comparison No Comparison No Comparison No Comparison Exceptions: $670-$3489 depending on type
6. Zoning, LCP, and GP Amendments
LCP/GP Deposit $ 17,693 $ 20,164 $ 20,164 $ 18,147 No Comparison General Plan Amendment: $12,570 General Plan Ammednment: $15,549 IP/Rezoning Deposit $ 17,693 $ 20,164 $ 20,164 $ 18,147 No Comparison Major: $25,139
Moderate: $12,570
Minor: $6,285
$ 15,549
Planned Unit Development Specific Plan Deposit $ 17,693 $ 20,164 $ 20,164 Deposit Required Planned Unit Development Specific Plan Amendment Deposit $ 8,816 $ 11,522 $ 11,522 Planned Unit Development Precise Plan Deposit $ 8,816 $ 11,522 $ 11,522 Planned Unit Development Precise Plan Amendment Deposit $ 4,558 $ 5,185 $ 5,185 Annexation/Prezoning Deposit $ 17,693 $ 20,164 $ 20,164 6 Appeals
Filling Fee - Outside CA Coastal Commission (CCC) Appeals Jurisdiction Flat Fee $ 264 $ 576 $ 576 Filling Fee - Within CA Coastal Commission (CCC) Appeals Jurisdiction No Fee no charge $ 576 no charge Processing Fee - Paid by developer Deposit $ 3,777 $ 4,321 $ 4,321 No Comparison Appeal to City Council:
$1,600
Appeal to Planning
Commission: $247
$ 443 No Comparison
$238 per hour plus
actual material costs
No Comparison No Comparison No Comparison
Appeal Fee to Planning
Commission or City
Council: $2,098
$ 451
No Comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COMP, Page 2 of 4 114
City of Half Moon Bay APPENDIX B.2
Planning Division - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPLANNING DIVISION FEES Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type 7 Land Division and Merger
Certificate of Compliance Deposit $ 2,278 $ 2,592 $ 2,592 $ 3,315 (a) and (b): $1,181 (c): $425 No Comparison Verifying Parcel Legality: $1,782 Legalizing Parcel: $6,796 Lot Merger Deposit $ 1,006 $ 1,152 $ 1,152 No Comparison $ 424 $ 1,257 $ 400 Lot Line Adjustment Deposit $ 2,278 $ 2,592 $ 2,592 $ 3,315 $ 1,129 $ 1,257 $ 2,655 Tentative Parcel Map (four or fewer lots) Deposit $ 4,558 $ 5,185 $ 5,185 $ 13,960 $ 3,391 $ 3,771 No Comparison Tentative Subdivision Map Deposit $ 12,596 $ 14,403 $ 14,403 No Comparison $3,391 plus $275 per lot $ 25,139 First 5 lots: $15,549 ea additional lot $287 Subdivision Agreement Deposit $ 5,037 $ 5,761 $ 5,761 No Comparison No Comparison No Comparison No Comparison Time Extension Deposit $ 2,278 $ 2,592 $ 2,592 No Comparison $ 1,627 $ 1,257 $ 881 8 Sign Permit
Community Development Director Review Flat Fee $ 201 $ 432 $ 432 Planning Commission Review Deposit $ 1,139 $ 2,592 $ 2,592 Exceptions Planning Commission Review Deposit $ 1,139 $ 1,296 $ 1,296 Sign Programs Flat Fee NEW $ 2,592 $ 2,592 No Comparison $ 1,040 No Comparison $ 6,285 9 Other Services
Zoning Compliance Letter Flat Fee $ 264 $ 576 $ 576 $ 119 Public Convenience & Necessity Letter Flat Fee $ 264 $ 288 $ 288 Water Transfer Letter Flat Fee $ 264 $ 288 $ 288 Landlord Petition Deposit NEW $ 4,321 $ 4,321 plus Hearing Officer Flat Fee NEW $ 4,000
Tenant Petition Deposit NEW $ 4,321 $ 50
10 Tree Removal Review
up to 5 trees Flat Fee $ 335 $ 720 $ 720 $ 750
More than 5 trees Deposit $ 529 $ 1,296 $ 1,296 $ 1,250 11 Mobile Food Vendor Permit Flat Fee $ 264 $ 288 $ 288 No Comparison No Comparison $ 515 No Comparison No Comparison 12 Sound Amplification Permit Flat Fee $ 264 $ 288 $ 288 No Comparison $ 223 No Comparison No Comparison No Comparison 13 Fees Required by other Agencies
1. California Department of Fish and Wildlife
per
agency
schedule
Fee required to
review various
environmental
documents
Fee required to
review various
environmental
documents
2. Local Agency Formation Commission (LAFCo)
per
agency
schedule
Annexation fees vary by
acreage
Annexation fees
vary by acreage
3. San Mateo County Recorder
per
agency
schedule
Fee required to
record and/or
post various
documents
Fee required to
record and/or
post various
documents
With Hearing: $898
Without Hearing: $378
$ 387
Removal Permit: $88
Requireing Planning
commision Review:
$5,962
Administrative Sign
Review: $1,047
No Comparison No Comparison
No Comparison No Comparison
With a building permit:
N/A
Without a building
permit: $238 per hour
No Comparison No Comparison
$238 per hour
$5,000 initial deposit;
charged at the rate of
$238/hour and for
Contract
or consultant services
No Comparison No Comparison
Planning Commission:
$4,713 per project
Staff: $1,257 per project No Comparison
1st 3 trees: $154 ea.
4th thru 6th: $89 ea.
Trees beyond 6th: $60 ea.
No Comparison No Comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COMP, Page 3 of 4 115
City of Half Moon Bay APPENDIX B.2
Planning Division - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPLANNING DIVISION FEES Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Cost of Service Per Activity Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type 14 Short-Term Vacation Rental (STR) Registration
Initial Registration Flat Fee $ 792 $ 288 $ 288 Annual Registration Renewal Flat Fee $ 264 $ 288 $ 288 Initial Inspection Flat Fee NEW $ 279 $ 279 15 Public Works Project Review / Support
1. Review of Public Works project applications, plans, maps, etc.
Per Hour $ 239 $ 288 $ 288 No Comparison No Comparison No Comparison No Comparison No Comparison 16 Building Plan Review / Support
1. Minor Residential Improvement or Addition NEW $ 288 $ 288 $ 943 No Charge 2. Tenant Improvement NEW $ 288 $ 288 $ 943 3. New SFD NEW $ 432 $ 432 $ 1,571 4. New Multifamily or Non-Residential NEW $ 576 $ 576 $ 3,771 5. Additions to Square Footage - Residenial and Non- Residential NEW $ 288 $ 288 No Comparison 17 General Plan Update Fee Per Permit NEW 15.93% 0.75% of Building Valuation No Comparison 0.252% of construction value Staff Support = 1% and
Contract Services =
0.15% of Building Project
Valuation for all New
Construction and
Additions; Fee is Applied
on Building Permit
No Comparison
Notes
[1] Source "Belmont Fee Schedule FY 2023-24.pdf"[2] Source "Brisbane Fee Schedule FY 2023-24.pdf"[3] Source "Pacifica Fee Schedule FY 2023-24.pdf"[4] Source "SanCarlos Fee Schedule FY 2023-24.pdf"[5] Source "SM Planning FeeSchedule2020.pdf" 35 % of Building Fee
No Comparison
Short Term Rental
Permit: $360
No Comparison $238 per hour
No Comparison No Comparison
1 Resubmittal: $400
Additional Resub: $100
Plan Revision: $150
Short Term Rental Permit:
$300
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Plng - COMP, Page 4 of 4 116
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.3
Comparative Fee Survey – Code Enforcement
117
City of Half Moon Bay APPENDIX B.3
Code Enforcement - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesCODE ENFORCEMENT 1 Code Enforcement Process
Property related inspections required to verify code compliance Initial Complaint per complaint NEW 86$ -$
Preliminary Investigation per complaint NEW 86$ -$ Initial Inspection Violation found per
inspection
NEW 172$ 172$
No violation found per
inspection
NEW 172$ -$
Code enforcement costs incurred by the City after initial investigation and after violation notice Follow up inspection after initial inspection and notice issued per inspection NEW 172$ 172$ If case has not been abated after initial/follow-up inspection per inspection NEW 172$ 172$ 2 Short-term Rentals per verified complaint -$ -$ -$ No Comparison No Comparison No Comparison No Comparison No Comparison 3 For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will passthrough to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application. hourly NEW 172$ 172$ No Comparison No Comparison No Comparison No Comparison No Comparison Notes
[1] Source "Belmont Fee Schedule FY 2023-24.pdf"[2] Source "Brisbane Fee Schedule FY 2023-24.pdf"[3] Source "Pacifica Fee Schedule FY 2023-24.pdf"[4] Source "SanCarlos Fee Schedule FY 2023-24.pdf"[5] Source: San Mateo County website https://www.smchealth.org/contact/code-enforcement-city Fee No. Fee Name
Fee Unit
Type
Current
Fee /
Deposit
Cost of
Service Per
Activity
Administrative Citations:
1st Violation: $100
2nd Violation: $200
3rd Violation: $500
No Comparison
County states that each
City's Code Enforcement
enforces regulations
Administrative Citations:
1st Violation: $100
2nd Violation: $200
3rd Violation: $500
Misdemeanor Citation:
$1,000
Late Fees: 50% of fine, plus
full fine amount
Public Nuisance Abatement
Assessment:
Actual abatement cost -
100% to property owner
plus 10% administrative fee
Private Property
Abatement: $268
Rec'd Fee
Level /
Deposit
Belmont [1] Brisbane [2] Pacifica [3]
Complaint Investigation and
Follow-Up:
(each occurrence / trip /
verified complaint)
$386
(City uses San Mateo CFD)
Administrative Violations:
(Infractions)
1st Violation: $100
2nd Violation: $200
3rd Violation: $500
(Misdemeanor)
1st Violation: $100
2nd Violation: $300
3rd Violation: $500
No Comparison
San Carlos [4] San Mateo County [5]
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 CE - COMP, 1 of 1 118
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.4
Comparative Fee Survey – Public Works, Engineering
119
City of Half Moon Bay APPENDIX B.4
Public Works / Engineering - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPUBLIC WORKS / ENGINEERING FEES 0 Public Works Hourly Rate $ 233 $ 338 $ 338 $ 358 155$ 238$ Maintenance: $258 Engineering Staff: $200 Hourly Rate of Public Works Staff [5a] 1 Public Improvement Plan Check Fee (including grading) Valuation ($) $ 10,000.00 Base Fee @ $10,000 $ 976 $ 1,353 $ 1,353 $ 715 each additional $1,000 or fraction thereof each add'l $1,000 $ 47 $ 68 $ 67.64 $358 per hour in excess of 2 hours $ 100,000.00 Base Fee @ $100,000 $ 5,369 $ 7,440 $ 7,440 $ 1,788 each additional $1,000 or fraction thereof each add'l $1,000 $ 39 $ 57 $ 56.65 $358 per hour in excess of 5 hours $ 500,000.00 Base Fee @ $500,000 $ 21,726 $ 30,099 $ 30,099 $ 5,364 each additional $1,000 or fraction thereof each add'l $1,000 $ 41 $ 60 $ 60.20 $358 per hour in excess of deposit 2 Construction Inspection
Valuation ($) $ 10,000.00 Base Fee @ $10,000 $ 976 $ 1,353 $ 1,353 each additional $1,000 or fraction thereof each add'l $1,000 $ 79 $ 113 $ 112.73 $ 100,000.00 Base Fee @ $100,000 $ 8,299 $ 11,498 $ 11,498 each additional $1,000 or fraction thereof each add'l $1,000 $ 62 $ 90 $ 90.46 $ 500,000.00 Base Fee @ $500,000 $ 34,423 $ 47,684 $ 47,684 each additional $1,000 or fraction thereof each add'l $1,000 $ 66 $ 95 $ 95.37 3 Final Maps
Parcel Map (up to 4 lots)
City Admin Fee Deposit $ 6,854 $ 2,705 $ 2,705
$11,443 up to 32 hours
$358 per hour in excess of
32 hours
$614 plus actual cost SL
review (requires $1,500
Force Account min)
$5,000 initial deposit;
charged at the rate of
$238/hour and for Contract
or consultant services
2,504$
Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Actual Cost + 30% No Comparison Contract amount plus 10% admin fee Deposit / Actual Cost Tract Map (5 or more lots)
City Admin Fee Deposit $ 6,854 $ 4,058 $ 4,058
$17,879 up to 50 hours
$358 per hour in excess of
50 hours
$614 plus actual cost SL
review (requires $1,500
Force Account min)
$5,000 initial deposit;
charged at the rate of
$238/hour and for Contract
or consultant services
2,905$
Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Actual Cost + 30% No Comparison Contract amount plus 10% admin fee Deposit / Actual Cost San Mateo County [5] Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type Cost of Service Per Activity No Comparison -
Based on CY
No Comparison - Based on
CY
a [3] San Carlos [4] Belmont [1] Brisbane [2] Pacific
Minor (1-3 inspections):
$451
Moderate (4-5 inspections):
$751
Major (6-10 inpections):
Deposit / Actual Cost
Additional Inspection: $150
each
Civil Plan Check
Minor: $2,004
Moderate: $3,906
Major: $5,710
Subsequent Review: $500
Utility Companies PC
Minor: $200
Moderate: $401
Major: $701
$5,000 initial deposit;
charged at the rate of
$238/hour and for
Contractor consultant
services
$5,000 initial deposit;
charged at the rate of
$238/hour and for
Contractor consultant
services
$358 per hour
No Comparison No Comparison No Comparison No Comparison NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COMP, Page 1 of 4 120
City of Half Moon Bay APPENDIX B.4
Public Works / Engineering - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services San Mateo County [5] Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type Cost of Service Per Activity a [3] San Carlos [4] Belmont [1] Brisbane [2] Pacific 4 Subdivision Improvement Agreement/Legal Fee
City Admin Fee Deposit $ 3,410 $ 5,411 $ 5,411 Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost 5 Encroachment Permits Plan Review & Inspection
Spot Repair (I.e. water leaks, pothole patches) Flat Fee $ 486 $ 676 $ 676 No Comparison No Comparison Excavation/Restoration up to 100 LF Flat Fee $ 976 $ 1,353 $ 1,353 each additional 50 LF Flat Fee $ 486 $ 676 $ 676
Curb, gutter, sidewalk, or driveway less that 100 LF Flat Fee $ 976 $ 1,353 $ 1,353 each additional 50 LF Flat Fee $ 486 $ 676 $ 676
Sewer Drain connections, repair or extension up to 100 LF Flat Fee $ 976 $ 1,353 $ 1,353 each additional 50 LF Flat Fee $ 486 $ 676 $ 676
Storm Drain connection, repair or extension up to 100 LF Flat Fee $ 976 $ 1,353 $ 1,353 each additional 50 LF Flat Fee $ 486 $ 676 $ 676
Unpermitted encroachments Fine / Penalty 2 x Permit fee 2 x Permit fee No Comparison 2 x permit fee Actual CostPermit Time Extension Flat Fee $ 119 $ 169 $ 169 $358/hr No Comparison No Comparison 6 Public Right-of-Way/Easement Encroachment (Temporary) Flat Fee $ 241 $ 338 $ 338 $2,861 based on 8 hours or $358 per hour No Comparison No Comparison No Comparison No Comparison 7 Grading Permits Plan Review and Inspection Grade changes 50 – 1,000 CY Flat Fee $ 976 $ 1,353 $ 1,353 <1,000 CY: $valuation of
Improvements + 20%
Contingency
Additional 100 CY over 1000 Flat Fee $ 241 $ 338 $ 338
>1,000 CY: $valuation of
Improvements + 20%
Contingency, plus
Performance bond
8 Sewer
FOG Certification - Initial Flat Fee $ 55 $ 338 $ 338 1,073$ No Comparison FOG Certification - Annual Renewal Flat Fee NEW $ 338 $ 338 No Comparison Transfer of Uninstalled Capacity Fee Flat Fee $ 486 $ 338 $ 338 294$ Re-Inspection for Non-Compliance Flat Fee NEW $ 338 $ 338 536$ No Comparison Sidewalk dining or outdoor
Disply Initial and Annual
Review : $300
No Comparison
No Comparison
No Comparison
Sidewalk:
up to 100 sqft $1,073
101 sqft or more $1,430
Driveway Approach:
$1,609
Sewer Lateral
in Easement on Private
Property: $626In R/W: $1,162
No Comparison
No Comparison No Comparison
6-50 CY: $561
51-100 CY: $1,012
101-1,000 CY: $16,577
1,001-10,000 CY: $25,100
10,001-100,000 CY: $4,871 +
actual cost for inspection
100,001-200,000 CY: $8,120
+ actual cost for inspection
200,000 or more CY:
$16,244 + actual cost for
inspection
No Comparison
$2,226 initial deposit;
charged at rate of $238/hr
and for Contract/
Consultant services
Actual time and materials
$238 per hour
Encroachment Permits and
Inspection ; hourly charge
rate basis: $238 per hour
Encroachment Permits
$112 per hour plust actual
cost insp w/Force Account
minimum $500
0-50 CY: $1,073
>50 CY: $1073 + $3/CY
1-100 cby: $1,482
101-1,000 cby: $3,489
1,001-5,000 cby: $5,333
5,001-10,000 cby: $5,783
10,001-100,000 cby: $8,213
100,001 cby and above:
$9,633
No Comparison No Comparison
No Comparison No ComparisonNo Comparison No Comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COMP, Page 2 of 4 121
City of Half Moon Bay APPENDIX B.4
Public Works / Engineering - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services San Mateo County [5] Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type Cost of Service Per Activity a [3] San Carlos [4] Belmont [1] Brisbane [2] Pacific 9 Supporting to Planning
For Development Review
applications requiring
Engineering review, but
with no fee specified in the
fee schedule, the Master
Revenue Schedule allows
the Engineering Division to
collect up to 20 hours staff
time as deposit at the time
of submission. A fee will be
charged at the current
hourly rate plus 130% of
actual consultant costs.
No Comparison
All Development
Applications shall require a
deposit based on estimated
number of staff hours to
process an application
(including materials,
postage, etc). The deposit
will be expended during
application processing
according to the adopted
hourly rate, billed at each
quarter hour. Addt'l funds
may be requested, if
necessary. Remaining
deposit will be returned at
project completion.
Planning Referral Plan
Check City processing fee:
$1,002
Consulting Review:
Deposit/Actual Cost
Review Fee: $400 [5b]
Each Addt'l Service (Review
or Inspection): $100
1. Pre-Entitlement Processing
Pre-Application Review Flat Fee $ 220 $ 676 $ 676 No Comparison No Comparison No Comparison No Comparison No Comparison
2. Coastal Development Permit Processing
Coastal Development Permit Exemption Flat Fee $ 241 $ 676 $ 676 Single Family Residential Deposit $ 890 $ 1,353 $ 1,353 Accessory Dwelling Unit - New Development Deposit $ 486 $ 676 $ 676 Multiple Family Residential Deposit $ 1,837 $ 2,705 $ 2,705 Commercial / Mixed Use Deposit $ 1,837 $ 2,705 $ 2,705 Industrial / Institutional Deposit $ 1,837 $ 2,705 $ 2,705 Other Development Public Works Director/ City Engineer Review Deposit $ 919 $ 1,353 $ 1,353 Planning Commission Deposit $ 1,837 $ 2,705 $ 2,705 Ammendments
Minor Ammendment Flat Fee $ 241 $ 1,353 $ 1,353 Major Ammendment Deposit $ 1,837 $ 2,705 $ 2,705
3. Environmental Clearance Processing
CEQA/NEPA Environmental Clearance
Negative Declaration Deposit $ 856 $ 1,353 $ 1,353 $ 3,576 EIR Deposit $ 1,713 $ 2,705 $ 2,705 $ 3,576
4. Entitlement Processing
Commercial Cannabis Business License Deposit $ 1,672 $ 2,705 $ 2,705 No Comparison Use Permit Deposit $ 836 $ 1,353 $ 1,353 $ 2,324 Variance/ Exception Planning Commission Deposit $ 919 $ 1,353 $ 1,353 $ - Exception/ Community Development Director Deposit $ 919 $ 1,353 $ 1,353 $ 2,861 Zoning, LCP, and 6P Amendments LCP/ 6P Deposit $ 919 $ 1,353 $ 1,353 $ - IP/ Rezoning Deposit $ 919 $ 1,353 $ 1,353 $ - Planned Unit Development Specific Plan Deposit $ 919 $ 1,353 $ 1,353 Planned Unit Development Specific Plan Amendment Deposit $ 919 $ 1,353 $ 1,353 Planned Unit Development Precise Plan Deposit $ 919 $ 1,353 $ 1,353 Planned Unit Development Precise Plan Amendment Deposit $ 919 $ 1,353 $ 1,353 Annexation/ Prezoning Deposit $ 919 $ 1,353 $ 1,353 Combination Projects -
Development Fee:
$2,071
No Comparison
No Comparison
Review of ND or EIR $325
plus publication cost
No Comparison No Comparison No Comparison
No Comparison
No Comparison No Comparison No Comparison
No Comparison No Comparison No Comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COMP, Page 3 of 4 122
City of Half Moon Bay APPENDIX B.4
Public Works / Engineering - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services San Mateo County [5] Current Fee / Deposit Rec'd Fee Level / Deposit Fee No. Fee Name Fee Unit Type Cost of Service Per Activity a [3] San Carlos [4] Belmont [1] Brisbane [2] Pacific Land Division and Merger
Certificate of Compliance Deposit $ 919 $ 1,353 $ 1,353 No Comparison Lot Merger Deposit $ 459 $ 676 $ 676 No Comparison Lot Line Adjustment Deposit $ 919 $ 1,353 $ 1,353 $ 3,218 Parcel Map (four or fewer lots) Deposit $ 1,837 $ 2,705 $ 2,705 Tentative Subdivision Map Deposit $ 3,675 $ 5,411 $ 5,411 Subdivision Agreement No Fee No Fee No Fee Time Extension Deposit $ 919 $ 1,353 $ 1,353 Public Works Director Review Deposit $ 228 $ 338 $ 338
10 Building Plan Review / Support
1. Minor Residential Improvement or Addition Flat Fee $ 241 $ 676 $ 676 2. Tenant Improvement Flat Fee $ 486 $ 676 $ 676 3. New SFD Flat Fee $ 486 $ 1,353 $ 1,353 4. New Multifamily or Non-Residential Flat Fee $ 1,217 $ 2,029 $ 2,029 11 Special Events NEW See Admin Fee Schedule No Comparison No Comparison $238/hour No Comparison No Comparison 12 Special Studies Review City Staff Each NEW $ 1,015 $ 1,015 Consultant Per Project NEW - Actual Cost Actual Cost 13 Stormwater Inspection Program
1. C.3 Treatment Inspections Flat Fee NEW $ 320 $ 320 Consult Cost + $186 401$
2. C.4 Commercial/Industrial Business Inspections Flat Fee NEW $ 160 $ 160 200$
3. C.6 Wet Weather Construction Site Inspections (Seasonal per Site) Per Site NEW $ 3,360 $ 3,360
4. Reinspection/Corrective Action Due to NonCompliance Flat Fee NEW $ 160 $ 160 Notes
[1] Source "Belmont Fee Schedule FY 2023-24.pdf"[2] Source "Brisbane Fee Schedule FY 2023-24.pdf"[3] Source "Pacifica Fee Schedule FY 2023-24.pdf"[4] Source "SanCarlos Fee Schedule FY 2023-24.pdf"[5] Source "SM Planning FeeSchedule2020.pdf" [5a]
[5b] Department of Public Works Fee includes one review of applicant's proposed project and two site inspections. County Staff time beyond these services wil be charged $100 for each additional review or site inspection No Comparison
NPDES Inspection Fees:
Comm: <1 acre: $4,112
Res: <1 acre: $1,073
C&R 1-5 acres: $4,827
C&R >5 acres: $10,728
Addt'l Inspection: $358
No Comparison
Document 9.3 Inclusion of San Mateo County Department of Public Works Fees to LAFCo Fee Schedule – Information Only.pdf shows that services provided by County Department of Public Works are charged the hourly rate of Public Works staff
No Comparison No Comparison No Comparison No Comparison No Comparison
No Comparison
No Comparison No Comparison No Comparison No Comparison No Comparison
Building Referral, Review of
On-Site Civil: $401
No Comparison
Review of building permits
$238/hour
No Comparison
No Comparison No Comparison
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PW - COMP, Page 4 of 4 123
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.5
Comparative Fee Survey – Building
124
City of Half Moon Bay APPENDIX B.5
Building - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesBUILDING FEES 0 Building Hourly Rates (minimum 2 hours) $ 191
Inspections outside of normal business hours Per Hour $ 287 $ 279 $ 279 $349.38/hr (Min charge 2 hrs) $105/hr (Min charge 1 hr) For contracted positions, fee is
actual consultant cost. For inhouse City employee positions, fee is time and a half, two hour
minimum
$466 (Min charge 2 hrs)
$233 each addt'l hour No Comparison
Inspection on Sundays and Holidays Per Hour $ 382 $ 279 $ 279 No Comparison No Comparison No Comparison No Comparison No ComparisonReinspection fees Per Hour $ 191 $ 279 $ 279 $ 349.38 No Comparison No Comparison $ 216 $ 165Inspection for which no fee is specifically indicated Per Hour $ 191 $ 279 $ 279 $349.38 (Min charge 1/2 hr) No Comparison $ 250 $ 216 $ 165 1 Building Permit Fee for Alterations, Additions, and New Construction (based on valuation of improvement) Valuation ($) [2a] [5a]0 - 500 Per Permit $ 191 $ 363 $ 363 $ 37.50 $35 $ 71 501 - 2,000 Valuation First 500 $ 258 $ 363 $ 363 $ 37.50 $ 71 Each Additional 100 or fraction thereof $ 12.00 $ 20.46 $ 20.46 $ 4.33 $ 4 2,001 - 25,000 Valuation
First 2,000 $ 479 $ 670 $ 670 $ 110 $ 131Each Additional 1,000 or fraction thereof $ 1.00 $ 3.64 $ 3.64 $ 19.94 $ 19 25,001 - 50,000 Valuation
First 25,000 $ 540 $ 753 $ 753 $ 740 $ 568Each Additional 1,000 or fraction thereof $ 5.00 $ 10.04 $ 10.04 $ 14.39 $ 17 50,001 - 100,000 Valuation
First 50,000 $ 722 $ 1,004 $ 1,004 $ 1,560 $ 993Each Additional 1,000 or fraction thereof $ 3.00 $ 5.02 $ 5.02 $ 9.98 $ 17 100,001 - 500,000 Valuation
First 100,000 $ 902 $ 1,255 $ 1,255 $ 5,814 $ 1,000 $ 1,443 Each Additional 1,000 or fraction thereof $ 3.00 $ 5.23 $ 5.23 $ 7.98 $ 6.12 $ 8 500,001 - 1,000,000 Valuation
First 500,000 $ 2,413 $ 3,348 $ 3,348 $ 9,611 $ 3,610 $ 4,643 Each Additional 1,000 or fraction thereof $ 5.00 $ 9.37 $ 9.37 $ 6.76 $ 6.12 $ 6 1,000,001 - 2,500,000 Valuation
First 1,000,000 $ 5,792 $ 8,034 $ 8,034 $ 13,402 $ 6,670 $ 7,643 Each Additional 1,000 or fraction thereof $ 6.00 $ 0.56 $ 0.56 $ 5.20 $ 6.12 $ 5 2,500,001 - 5,000,000 Valuation
First 2,500,000 $ 14,792 $ 8,871 $ 8,871 $ 21,202 $ 15,850 $ 15,143 Each Additional 1,000 or fraction thereof $ 6.00 $ 0.33 $ 0.33 $ 5.20 $ 6.12 $ 5 5,000,001 and above Valuation
First 5,000,000 $ 29,792 $ 9,708 $ 9,708 $ 34,202 $ 31,150 $ 27,643 Each Additional 1,000 or fraction thereof $ 6.00 $ 1.94 $ 1.94 $ 5.20 $ 6.12 $ 5 2 Building Plan Check Fee Per Project
65% of
Building
Permit Fee
65% of
Building
Permit Fee
65% of Building Permit Fee
For use of outside consultants
for plan checking and
inspections, or both: Actual
Cost + 30%
Residential:
50% of the permit fee
Commercial:
60% of the permit fee
65% of Building Fee 75% of Building Fee 65% of Permit Fee Current Fee /
Deposit
Recommend
ed Fee Level Belmont [1] Fee No. Fee Name Fee Unit Type Pacifica [3] San Carlos [4] San Mateo County [5] Brisbane [2] Cost of Service Per Activity SFRs:
Less Than $5,000 = $324
$5,000 - $24,999 = $324
$32.41/addt'l $1,000
$25,000 - $49,999 = $972
$30.25/addt'l $1,000
$50,000 - $99,999 = $1,729
$30.25/addt'l $1,000
$100,000 - $499,999 = $3,241
$9.18/addt'l $1,000
$500,000 - $999,999 = $6,915
$6.92/addt'l $1,000
$1,000,000 and up = $10,373
$7.78/addt'l $1,000
MFRs/Comm/Industrial:
Less Than $10,000 = $540
$10,000 - $24,999 = $540
$72.03/addt'l $1,000
$25,000 - $49,999 = $1,621
$38.90/addt'l $1,000
$50,000 - $99,999 = $2,593
$43.22/addt'l $1,000
$100,000 - $499,999 = $4,754
$14.05/addt'l $1,000
$500,000 - $999,999 = $10,373
$35-$78
$81-$440
$456-$749
$761-$1,169
$0 - $1,000 = $165
$1,001 - $5,000 = $330
$5,001 - $10,000 = $495
$10,001 - $20,000 = $990
$20,001 - $30,000 = $1,320$30,001 - $40,000 = $1,650$40,001 - $50,000 = $1,980 $50,000 - $75,000 = 2,970
$75,001 - $100,000 = $3,960
$100,001 - $500,000 = $3960
for the first $100,000 plus $20
for each addt'l $1,000 or
fraction thereof
$500,001 and up = $11,960 for
the first $500,000 plus $20 for
each addt'l $1,000 or fraction
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COMP, Page 1 of 5 125
City of Half Moon Bay APPENDIX B.5
Building - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesBUILDING FEES Current Fee /
Deposit
Recommend
ed Fee Level Belmont [1] Fee No. Fee Name Fee Unit Type Pacifica [3] San Carlos [4] San Mateo County [5] Brisbane [2] Cost of Service Per Activity
MISCELLANEOUS FEES - FLAT RATE PERMITS
3 Address Assignment
Residential Per Permit $ 96 $ 139 $ 139 Non-Residential Per Hour $ 191 $ 279 $ 279 4 Demolition Up to 2
Hours $ 384 $ 418 $ 418 No Comparison $35 minimum fee. Use Valuation Schedule. No Comparison $ 216 No Comparison 5 Re-Roof
Single Family Residential Each $ 287 $ 558 $ 315 Multifamily/Non-Residential (less than 5,000 sq. ft.) Each $ 426 $ 614 $ 469 Multifamily/Non-Residential (greater than 5,000 sq. ft.) Valuation See Building Valuation See Building Valuation 6 Solar/Photovoltaic - per GC 66015
Photovoltaic Residential System (Up to 15kW) Per Permit $191/hr $ 558 $ 450 $ 250 $ 450 For each kW over 15 kW Per kW $191/hr $ 37 $ 15 $ 15 $ 15 Photovoltaic Commercial Systems (Up to 50 kW) Per Permit $191/hr $ 697 $ 697 $ 375 $ 1,000 Between 51kW and 250kW Per kW $191/hr $ 1 $ 1 $ 7 $ 7
Photovoltaic Commercial Systems (250kW) Per Permit $191/hr $ 837 $ 837 No Comparison no comparison For each kW over 250kW Per kW $191/hr $ 3 $ 3 No Comparison $ 5
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN ASSOCIATED WITH A BUILDING PERMIT) 7 New Residential Buildings
For new multifamily residential buildings (apartments and condominiums) having three or more living units, including the area of garages, carports, and other noncommercial automobile storage areas constructed at the same time, per square foot Per 100 s.f. $ 16 $ 22 $ 22 $ 15 $ 12
For new single and two-family residential buildings, including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot Per 100 s.f. $ 16 $ 22 $ 22 $ 15 $ 13
8 New Non-Residential Buildings
For new non-residential buildings including the area of garages, storage rooms, mechanical rooms, utility rooms and other areas constructed at the same time, per square footFor new non-residential buildings less than 5,000 square feet Per 100 s.f. varies - itemized $ 22 $ 22 For new non-residential buildings greater than 5,000 square feet Per 100 s.f. varies - itemized $ 17 $ 17 No ComparisonNo Comparison
$ 216
Electrical/Plumbing:
$216 (min 1,700 sq ft) plus
addt'l $0.08/sq ft
Mechanical:
$108 Remodel; $216 (min
1,700 sq ft) plus addt'l
$0.08/sq ft
Electrical/Plumbing:
$2,161 (min 3,000 sq ft) plus
addt'l $0.15/sq ft
Mechanical:
$648 (min 3,000 sq ft) plus addt'l
$0.15/sq ft
No Comparison
$3-$7 / sq ft
15 $3-$7.50 / sq ft $
No ComparisonNo Comparison
$ 128 $ 16 50 5 $ 2
$165 for the 1st 1,000 sq ft
$110/each addt'l 1,000 sq ft
An addt'l $100 planning review
fee may apply for properties in
design review districts
No Comparison
No ComparisonNo Comparison
Solar PV and Thermal Permit;
AB1414
$493 plus $15 per kW above
15kW
$35 per 1,000 sq ft
No Comparison
For other types of residential occupancies and alteration, and modifications to existing residential buildings, use the UNIT FEE SCHEDULE NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COMP, Page 2 of 5 126
City of Half Moon Bay APPENDIX B.5
Building - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesBUILDING FEES Current Fee /
Deposit
Recommend
ed Fee Level Belmont [1] Fee No. Fee Name Fee Unit Type Pacifica [3] San Carlos [4] San Mateo County [5] Brisbane [2] Cost of Service Per Activity
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN NOT ASSOCIATED WITH A BUILDING PERMIT) 9 Stand Alone MPE Permit
Residential
Single Item Permit from lists below, assumes 1 inspecton Each $ 46 $ 246 $ 246 City Uses Unit Fee Schedule City Uses Unit Fee Schedule City Uses Unit Fee Schedule See Below [5b] Single Item Permit, Water Heater Only Per Permit $ 46 $ 246 $ 125 Water Heater including vent: $180.87 Water Heater $19 Water Heater $109 Water Heater $165 2 - 3 items from the lists below, assumes 1 inspection required Per Permit NEW $ 358 $ 358 4 - 6 items, assumes 1 inspection required Per Permit NEW $ 516 $ 516 Additional Inspection Required Per Inspection NEW $ 223 $ 223 Greater than 6 items - please see Valuation Tables Per Permit See Valuation See Valuation Commercial
please see Valuation Tables Per Permit See Valuation See Valuation 10 Mechanical Permit Item List
FAU less than 100,000 Btu/hFAU greater than 100,000 Btu/hMechanical Alteration / Repair Minor (1 inspection assumed)Hood/Vent System 11 Electrical Permit Item List
GeneratorServices under 600 volts, 400 amps or lessServices of 600 volts or less and over 400 amperes to 1000 amperes in ratingServices over 600 volts or over 1000 amperes in ratingElectric Meter ResetSubpanelTemporary PowerLighting Poles First pole Each additionalOther Minor Electrical Alteration/Repair (1 inspection assumed) 12 Plumbing Permit Item List
Water ServiceSewer/SepticTrap/InterceptorGas Line Air TestOther Minor Plumbing Alteration/Repair (1 inspection assumed) City uses Unit Fee Schedule
City uses Unit Fee Schedule City uses Unit Fee Schedule County uses Unit Fee Schedule
County uses Unit Fee Schedule County uses Unit Fee Schedule City uses Unit Fee Schedule
with Permit Issuance of $43
and special cases permits $16
City uses Unit Fee Schedule
with Permit Issuance of $43
and special cases permits $16
City uses Unit Fee Schedule
with Permit Issuance of $43
and special cases permits $16
City uses Unit Fee Schedule
with Permit Issuance of
$180.87 and each additional
permit $79.76
City uses Unit Fee Schedule
with Permit Issuance of
$181.99 and each additional
permit $22.47
City uses Unit Fee Schedule
with Permit Issuance of
$178.62 and each additional
permit $21.35
Permits for plumbing, electrical
or mechanical work ONLY are
based on valuation schedule.
City Uses Unit Fee Schedule City Uses Unit Fee Schedule City Uses Unit Fee Schedule [5b]
Application Filing Fee:
Easy Review $50
Moderate Review $250
Full Review $500
Minimum Permit Fee:
Residential $165
Commercial $330
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COMP, Page 3 of 5 127
City of Half Moon Bay APPENDIX B.5
Building - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesBUILDING FEES Current Fee /
Deposit
Recommend
ed Fee Level Belmont [1] Fee No. Fee Name Fee Unit Type Pacifica [3] San Carlos [4] San Mateo County [5] Brisbane [2] Cost of Service Per Activity
ADDITIONAL SERVICES
13 Business License Inspection per 1/2 hr $ 95 $ 139 $ 139 No Comparison No Comparison No Comparison No Comparison No Comparison14 Fee for 4th review onwards-charged on hourly basis per hour $ 191 $ 279 $ 279 $349.38/hr Min charge 1/2 hr No Comparison No Comparison $ 216 No Comparison15 Fire Plan Check Administration Fee per 1/2 hr $ 95 $ 139 $ 139 No Comparison $150 flat No Comparison No Comparison No Comparison16 General Plan Fee valuation 0.25% Permit Valuation 15.93% 0.75% of Building Valuation No Comparison 0.252% of construction value Staff Support = 1% and
Contract Services = 0.15% of
Building Project Valuation for
all New Construction and
Additions; Fee is Applied on
Building Permit
No Comparison
17 Miscellaneous Plan Review per hour $ 191 $ 279 $ 279 No Comparison Technical Plan and Report
Review:
Cost of Consultant + 10%
No Comparison No Comparison No Comparison
18 Permit Fees for Work Without Valid Permit (Bldg, Elec, Mech, Plmb, Encroach, Gradng) Fine / Penalty 2 X Permit Fee 2 X Permit Fee No Comparison 10 times the permit fee for
each permit violation to a
maximum of $4,500 plus the
permit fee
Double Building Permit Fee No Comparison
Refer to SM County Ord Code,
Div VII
($350/day (max $10,500))
19 Permit Reactivation per permit NEW $ 279 $ 279 No Comparison No Comparison No Comparison No Comparison One-half of oroginal permit fees20 Plan Revision per hour $ 191 $ 279 $ 279 No Comparison No Comparison Hourly plan review fees based
on rates for all Departments
required to review revised
permit. Additional Building
Permit fees may apply if
valuation is affected by
modification.
No Comparison
$235 Minimum Building Plan
Check Fee. Addt'l fees shall be
based on the scope of the
changes in accrodance with
this fee schedule.
21 Pre-Site Inspection per hour $ 191 $ 279 $ 279 No Comparison No Comparison No Comparison No Comparison $165/hr22 Refund (Update Refund Policy) per 1/2 hr $ 95 $ 139 $ 139 No Comparison No Comparison No Comparison No Comparison [5c]23 Replaced Job Cards each NEW $ 70 $ 70 No Comparison No Comparison No Comparison No Comparison No Comparison24 Special Structural Inspection Fee - Deposit to be determined by Public Works Director at time of application per Public Works Hourly Rate deposit $ 233 $ 279 $ 279 No Comparison No Comparison No Comparison No Comparison No Comparison 25 Transfer of Permit to New Property Owner each NEW $ 279 $ 279 No Comparison No Comparison No Comparison No Comparison No Comparison NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COMP, Page 4 of 5 128
City of Half Moon Bay APPENDIX B.5
Building - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesBUILDING FEES Current Fee /
Deposit
Recommend
ed Fee Level Belmont [1] Fee No. Fee Name Fee Unit Type Pacifica [3] San Carlos [4] San Mateo County [5] Brisbane [2] Cost of Service Per Activity Notes
[1] Source "Belmont Fee Schedule FY 2023-24.pdf"[2] Source "Brisbane Fee Schedule FY 2023-24.pdf", "Brisbane Building Fee Schedule.pdf" [2a] Building permit fees for new structures and additions to existing structures are in dollars per square foot of applicable area; Building permit fees for alterations, repairs and interior changes to existing structures are based on project valuation. [3] Source "Pacifica Fee Schedule FY 2023-24.pdf"[4] Source "SanCarlos Fee Schedule FY 2023-24.pdf"[5] Source "SM County Building Permit and Inspection Fee Schedule_Effective 1-15-21.pdf" [5a]
[5b]
[5c] The Building Official my authorize a refund to an applicant of 75% of the permit fee only if the permit fees, not including plan check, filing, geotechnical, or other ancillary fees, are greater than $500, County staff has performed no work on the subject permit, the permit has not expired or been cancelled, and the permit was not issued as part of an Information Notice or Stop Work Notice. Refund is made to the property owner or person designated by the owner.Easy Review: (e.g. water heater, demo, roofing, windows and other minor repairs);Moderate Review: (e.g. interior remodels less than 500 sq ft, swimming pools, landscaping that involves plumbing or structural development, greenhouses)Full Review: (e.g. construction of new residential and commercial structures, and additions and remodels that are greater than 500 sq ft or that increase the footrint of the structure)Application filing fee is due upon submittal and is non-refundable. Unless otherwise stated, the application fee applies to each filing of a separate permit application, whether for one or several permits, and is applied in addition to the fees identified by the applicable fee schedules.
Minimum permit fee is for building permits and other permits unless otherwise indicated in miscellaneous feesSquare footage schedule is used for New Construction, Additions, Residential Alterations, Repairs, Interior Changes (Remodels); Valuation schedule is used for all other projects (such as TIs, retaining walls, wirelss communication facilities, seismic upgrades, water tanks, propane tanks, installation of subdivision improvements, installation or repair of driveways/other impervious services, and replacement of garage slabs.) NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 Bldg - COMP, Page 5 of 5 129
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.6
Comparative Fee Survey – Public Safety
130
City of Half Moon Bay APPENDIX B.6
Public Safety - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPUBLIC SAFETY FEES 1 Duplication
Public Safety Reports Each $ 10 $ 31 $ 15 $ 24 No Charge No Charge $ 2 $ 10Photo Reproduction Each $ 20 $ 31 $ 25 $24 per page (Digital
8X11)
CD Rom $48
100$ 83$ 33$
Audio Tape/CD Reproduction Per Tape/CD Disc $ 20 $ 31 $ 25 $289 per hour 36$ 96$ 16$ Audio Tape Reproduction Per Tape/DVD Disc $ 20 $ 31 $ 25 $289 per hour 36$ 96$ 16$ 2 Licensing
1. Bingo Establishment Processing (Chapter 3.94)
Bingo Establishment Each $ 134 $ 185 $ 185 $ 57Renewal Each/Year $ 134 $ 185 $ 185 $ 31
2. Fortune Telling (Chapter 3.95)
New Business Each $ 668 $ 889 $ 889 $ 249Renewal Each/Year $ 134 $ 185 $ 185 $ 68New Tech. Each $ 668 $ 889 $ 889 $ 249Renewal Tech Each/Year $ 134 $ 185 $ 185 $ 68
3. Massage Establishments (Chapter 3.88)
New Business Each $ 668 $ 889 $ 889 249$ Renewal Each/Year $ 134 $ 185 $ 185 $ 68Transfer Each $ 668 $ 889 $ 889 $ 249Reinstatement Each $ 286 $ 185 $ 185 $ 249
4. Secondhand Dealers
New Dealers Each $ 134 $ 185 $ 185 Renewal Each/Year $ 134 $ 185 $ 185
5. Solicitor / Peddler
New Applicant Each $ 668 $ 889 $ 889 $ 249Annual Renewal Each/Year $ 134 $ 185 $ 185 $ 68 3 Miscellaneous Fees
Vehicle Release Per Vehicle $ 95 $ 129 $ 129 $ 96 $ 61 $ 162 $ 85Repossession Release Per Vehicle $ 15 $ 37 $ 15 No Comparison $ 15 $ 15 $ 15Clearance/Special Letters Each $ 42 $ 62 $ 40 48$ Resident $6 Non Resident $38 65$ 11$ 37$ Illegal Sign Confiscation Per Incidence $ 173 $ 230 $ 230 11$ Illegal Fireworks Confiscation Per Citation $ 173 $ 230 $ 230 $ 104 91$
Actual cost of materials
No ComparisonNo ComparisonNo ComparisonNo ComparisonNo ComparisonNo ComparisonNo Comparison 36$ 70$
New - Non state
Certified (NonPractitioner): $404
New State Certified
(Owner): $62
158$
No ComparisonNo ComparisonNo Comparison
No ComparisonNo Comparison
Massage Certificate of
Registration $132
Renewal: $34
No ComparisonNo ComparisonNo Comparison
No ComparisonNo Comparison
Massage Annual
Inspection : $150
Massager Permit
Processing Fee (per non
CAMTC Certified owner +
289$
No Comparison
Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Current
Fee /
Deposit
Rec'd Fee Level
/ Deposit
Fee No. Fee Name Fee Unit Type
Cost of
Service Per
Activity
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COMP, Page 1 of 2 131
City of Half Moon Bay APPENDIX B.6
Public Safety - User Fee Study FY 24Comparison of Charges for Fee Related Activities and ServicesPUBLIC SAFETY FEES Belmont [1] Brisbane [2] Pacifica [3] San Carlos [4] San Mateo County [5] Current
Fee /
Deposit
Rec'd Fee Level
/ Deposit
Fee No. Fee Name Fee Unit Type
Cost of
Service Per
Activity
4 Parking Fees
Temporary Offstreet Parking Per Vehicle Per Year $ 21 $ - $ - No Comparison No Comparison No Comparison No Comparison No Comparison 5 Citation Fee Schedule (placeholder for MFS, not studied as fees for service) No Comparison No Comparison No Comparison No Comparison No Comparison 6 D.U.I. Cost Recovery Per Response $ 749 $ 989 $ 989 No Comparison No Comparison DUI with Incident: Cost of hours and Car No Comparison Booking Fees +$937 Notes
[1] Source "Belmont Fee Schedule FY 2023-24.pdf"[2] Source "Brisbane Fee Schedule FY 2023-24.pdf"[3] Source "Pacifica Fee Schedule FY 2023-24.pdf"[4] Source "SanCarlos Fee Schedule FY 2023-24.pdf"[5] Source "SM Sheriff HMB_Fee-Sch 2012.pdf" NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 PS - COMP, Page 2 of 2 132
Prepared by NBS for the City of Half Moon Bay
APPENDIX B.7
Comparative Fee Survey – Recreation Services
133
City of Half Moon Bay APPENDIX B.7
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Non-Profit
(Belmont
Based)
Non-Profit (Not
Based in
Belmont)
Private
(Belmont
Resident)
Private (NonResident) Commercial Resident Non-Resident Brisbane Non- Profit Non-Brisbane Non-Profit Recreation Fees
1 Staff support Fees
Full Time Per Hour NEW NEW Part Time Per Hour $ 25 $ 25 2 Facility Rental fees
Reservation Processing Fee Per Rental NEW NEW $ 35 $ 35 $ 35 $ 35 $ 35 Set Up/Tear Down Service Fee Per Rental NEW NEW $30-$80 $30-$80 Included Included Included Grand Oak Room
Week Day Rate (9am - 5pm) Per Hour $ 60 $ 25 181$ 276$ Weekend/WeekDay Rate (after 5pm) Per Hour $ 125 $ 50 $ 226 $ 337Security Deposit Deposit $ 500 $ 300 $ 300 $ 300 $ 300 $ 300 $ 300 500$ 500$ Oak Room
Week Day Rate (9am - 5pm) Per Hour $ 40 $ 15 $ 280 $ 408Weekend/WeekDay Rate (after 5pm) Per Hour $ 100 $ 30 $ 350 $ 516Security Deposit Deposit $ 300 $ 200 $ 300 $ 300 $ 300 $ 300 $ 300 500$ 500$ Manzanita Room
Week Day Rate (9am - 5pm) Per Hour $ 25 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 20 Security Deposit Deposit $ 200 $ 100 $ 300 $ 300 $ 300 $ 300 $ 300 200$ 200$ Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit Belmont [1]
$53/hr $74/hr $89/hr $142/hr $179/hr
Barret Community Center - Multi-Use Room
Brisbane [2]
$30-$50 $30-$50 $30-$50 $30-$50 $30-$50 Actual Cost
Twin Pines Cottage
$58/hr $68/hr $95/hr $110/hr $137/hr
Barret Community Center - Classroom (No Kitchen)
$37/hr $42/hr $47/hr $58/hr $74/hr
104$
no comparison available
Mission Blue Center - 1 Room
no comparison available
Mission Blue Center - Entire Facility
no comparison available
Community Center
no comparison available
85$
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 1 of 8 134
City of Half Moon Bay
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Recreation Fees
1 Staff support Fees
Full Time Per Hour NEW NEW Part Time Per Hour $ 25 $ 25 2 Facility Rental fees
Reservation Processing Fee Per Rental NEW NEW Set Up/Tear Down Service Fee Per Rental NEW NEW Grand Oak Room
Week Day Rate (9am - 5pm) Per Hour $ 60 $ 25 Weekend/WeekDay Rate (after 5pm) Per Hour $ 125 $ 50 Security Deposit Deposit $ 500 $ 300 Oak Room
Week Day Rate (9am - 5pm) Per Hour $ 40 $ 15 Weekend/WeekDay Rate (after 5pm) Per Hour $ 100 $ 30 Security Deposit Deposit $ 300 $ 200 Manzanita Room
Week Day Rate (9am - 5pm) Per Hour $ 25 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 20 Security Deposit Deposit $ 200 $ 100 Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit
APPENDIX B.7
Resident Non-Resident Non-Profit Commercial Resident Non-Resident Non-Profit $ 186 $ 186 $ 186$ 31 $ 31 $ 31
25$ 25$ 25$ 7$
$110 for first hour + Actual
Shelter Buildings
$ 47 $ 63 $ 26 $ 89 $ 86 $ 104 60$ $ 84 $ 115 $ 63 $ 126 $ 826 $ 991 $ 578 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
$ 42 $ 47 $ 21 $ 52 $ 68 $ 81 $ 48 $ 79 $ 84 $ 58 $ 84 $ 494 $ 593 $ 346 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
$ 42 $ 47 $ 21 $ 52 $ 107 $ 128 $ 75 $ 79 $ 84 $ 58 $ 84 $ 1,025 $ 1,230 $ 717 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
San Carlos [4] Pacifica [3]
Park View Room (3 hr min on Weekends)
no comparison available
Portola Room
no comparison available no comparison available
Card Room
no comparison available
San Mateo County [5]
no comparison available
$235, 50% off for seniors and
schools
Patio Room (3 hr min on Weekends)
Park View Room (3 hr min on Weekends)
Actual Cost
no comparison available
Dance Studio
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 2 of 8 135
City of Half Moon Bay APPENDIX B.7
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Non-Profit
(Belmont
Based)
Non-Profit (Not
Based in
Belmont)
Private
(Belmont
Resident)
Private (NonResident) Commercial Resident Non-Resident Brisbane Non- Profit Non-Brisbane Non-Profit Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit Belmont [1] Brisbane [2]
Tree Rooms
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 $ 400 $ 400 $ 400 $ 400 $ 400 Day Rooms
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 $ 400 $ 400 $ 400 $ 400 $ 400 Sun Room
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 $ 550 $ 550 $ 550 $ 550 $ 550 Ted Adcock Kitchen (Kitchen Only)
Week Day Rate (9am - 5pm) Per Hour $ 30 $ 15 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 30 Security Deposit Deposit $ 500 $ 100 $ 400 $ 400 $ 400 $ 400 $ 400 Ted Adcock Kitchen (with Room Rental)
Week Day Rate (9am - 5pm) Per Hour $ 15 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 30 $ 20 Security Deposit Deposit $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 $ 100 Train Depot
Week Day Rate (9am - 5pm) Per Hour $ 30 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 500 $ 100 $ 400 $ 400 $ 400 $ 400 $ 400 Twin Pines Lodge - Room 4 Only (No Kitchen)
$42/hr $47/hr $58/hr $68/hr $89/hr
Twin Pines Lodge - Entire Facility
$68/hr $89/hr $158/hr $226/hr $273/hr
$315/hr $347/hr
Twin Pines Senior & Community Center - Craft Room Only
$32/hr $37/hr
no comparison available
$42/hr $47/hr $68/hr
Sports Complex Conference Center (No Kitchen, sink only) $68/hr $89/hr $179/hr $247/hr $315/hr
Twin Pines Manor (No Kitchen, only refrigerator)
$79/hr $100/hr $168/hr $231/hr $268/hr
Twin Pines Senior & Community Center - Entire Facility
$100/hr $126/hr $236/hr
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 3 of 8 136
City of Half Moon Bay
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit
Tree Rooms
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 Day Rooms
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 Sun Room
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 100 $ 100 Ted Adcock Kitchen (Kitchen Only)
Week Day Rate (9am - 5pm) Per Hour $ 30 $ 15 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 30 Security Deposit Deposit $ 500 $ 100 Ted Adcock Kitchen (with Room Rental)
Week Day Rate (9am - 5pm) Per Hour $ 15 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 30 $ 20 Security Deposit Deposit $ 100 $ 100 Train Depot
Week Day Rate (9am - 5pm) Per Hour $ 30 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 500 $ 100 APPENDIX B.7
Resident Non-Resident Non-Profit Commercial Resident Non-Resident Non-Profit San Carlos [4] Pacifica [3]
San Mateo County [5]
$ 37 $ 42 $ 16 $ 47 N/A N/A N/A $ 68 $ 73 $ 47 $ 79 $ 494 $ 593 $ 346 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
$ 21 $ 26 $ 16 $ 31 $ 68 $ 81 $ 48 $ 52 $ 58 $ 47 $ 58 $ 494 $ 593 $ 346 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
$ 21 $ 26 $ 16 $ 31 $ 68 $ 81 $ 48 $ 52 $ 58 $ 47 $ 58 $ 494 $ 593 $ 346 Weekend
Hourly Addtl:
$107
Weekend
Hourly Addtl:
$128
Weekend
Hourly Addtl:
$75
$ 21 $ 26 $ 16 $ 31 $ 52 $ 58 $ 47 $ 58 $ 21 $ 26 $ 16 $ 31 $ 52 $ 58 $ 47 $ 58
N/A N/A N/A N/A
$ 220 $ 278 $ 205 $ 288
Game Room
Ceramics Room
no comparison available
Craft Room Game Room (3 hr min on Weekends)
Chestnut Room (3 hr min on Weekends)
Loft (3 hr min on Weekends)
Deposit (Parkview, Patio, and Billiard Rooms)
$500/event
N/A
Deposit (Patio, Chestnut Rooms, Gym)
N/A
$250/event
$235, 50% off for seniors and
schools
no comparison available
Entire Building
no comparison available
Meeting Room
no comparison available
Art Gallery
no comparison available
no comparison available
no comparison available
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 4 of 8 137
City of Half Moon Bay APPENDIX B.7
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Non-Profit
(Belmont
Based)
Non-Profit (Not
Based in
Belmont)
Private
(Belmont
Resident)
Private (NonResident) Commercial Resident Non-Resident Brisbane Non- Profit Non-Brisbane Non-Profit Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit Belmont [1] Brisbane [2]
Smith Field #3
No Lights Per Hour $ 20 $ 20 $37-$95 (2-4 hr. min) $53-$105 (2-4 hr. min) $58-$116 (2-4 hr. min) $74-$131 (2-4 hr. min) $89-$147 (2-4 hr. min) 46$ 80$ 18$ 29$ W/ Lights Turn On/Off Service Fee Per Rental NEW NEW Light Usage Fee Per Hour $ 35 $ 35 $ 20 $ 20 $ 20 $ 20 $ 20 $ 29 $ 29 $ 29 $ 29 Library Community Room (Full Room)
Week Day Rate (9am - 5pm) Per Hour $ 25 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 20 Security Deposit Deposit $ 500 $ 100 Library Community Room (Room A)
Week Day Rate (9am - 5pm) Per Hour $ 15 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 25 $ 20 Security Deposit Deposit $ 200 $ 100 Library Community Room (Room B)
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 300 $ 100 Amphitheater
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW Beach Area Rentals
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW Picnic Table
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW $ 250 $ 250 $ 250 $ 250 $ 250 $ 200 $ 200 BBQ Rental
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW no comparison available
no comparison available
$126/day $126/day $126/day $226/day $530/day
no comparison available
Various Athletic Fields
no comparison available
Gazebo Area
no comparison available 73$ 94$
Athletic Fields
no comparison available
no comparison available
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 5 of 8 138
City of Half Moon Bay
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit
Smith Field #3
No Lights Per Hour $ 20 $ 20 W/ Lights
Turn On/Off Service Fee Per Rental NEW NEW Light Usage Fee Per Hour $ 35 $ 35 Library Community Room (Full Room)
Week Day Rate (9am - 5pm) Per Hour $ 25 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 60 $ 20 Security Deposit Deposit $ 500 $ 100 Library Community Room (Room A)
Week Day Rate (9am - 5pm) Per Hour $ 15 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 25 $ 20 Security Deposit Deposit $ 200 $ 100 Library Community Room (Room B)
Week Day Rate (9am - 5pm) Per Hour $ 20 $ 10 Weekend/WeekDay Rate (after 5pm) Per Hour $ 35 $ 20 Security Deposit Deposit $ 300 $ 100 Amphitheater
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW Beach Area Rentals
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW Picnic Table
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW BBQ Rental
Week Day Rate (9am - 5pm) Per Hour NEW NEW Weekend/WeekDay Rate (after 5pm) Per Hour NEW NEW Security Deposit Deposit NEW NEW APPENDIX B.7
Resident Non-Resident Non-Profit Commercial Resident Non-Resident Non-Profit San Carlos [4] Pacifica [3]
San Mateo County [5]
$ 37 $ 34 $27-$34 $ 32 $ 32 $ 32
$ 70 $ 70 $ 70
N/A N/A N/A
$ 63 $ 105 $ 37 $ 131
$ 105 $ 157 $ 79 $ 288
79$
262$
Auditorium
no comparison availableno comparison available
Frontierland Park - Small Area
no comparison available
no comparison available
no comparison available
Frontierland Park - Large Area
no comparison available
no comparison available
Library Community Room
no comparison available
Picnic Site Rentals (Mar-Oct)
$25-$151/event
$235, 50% off for seniors and
schools
Mini Site: $50
Small Site: $75
Medium Site: $120
Large Site: $200
Premium Site: $300
50% off for seniors and schools
no comparison available
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 6 of 8 139
City of Half Moon Bay APPENDIX B.7
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Non-Profit
(Belmont
Based)
Non-Profit (Not
Based in
Belmont)
Private
(Belmont
Resident)
Private (NonResident) Commercial Resident Non-Resident Brisbane Non- Profit Non-Brisbane Non-Profit Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit Belmont [1] Brisbane [2]
3 Programs and Classes
Gym Drop In per participant $ 5 $ 5 6$ 7$
Pickleball Drop In
per
participant, 3
hours of use
$ 2 $ 2
Other Classes/Fees - Seasonal per Rec. Activity Guide varies varies varies Kids Can CookMusic Together (ages 1-5) 6$ 7 $ Tiny Tykes Soccer (ages 5-12) $ 179 $ 199 no comparison available Event Center Sundays & Drop-in Programming
Basketball 90$ 90$ 90$ 90$
Pickleball Drop InPickleball PassesZumba Passes
TOTAL RECREATIONNotes[1] Source File: Belmont Fee Schedule FY 2023-24.pdf[2] Source File: Brisbane Fee Schedule FY 2023-24.pdf[3] Source File: Pacifica Fee Schedule FY 2023-24.pdf[4] Source File: SanCarlos Fee Schedule FY 2023-24.pdf[5] Source File: https://www.smcgov.org/parks/fees-charges No charge
no comparison available
no comparison available
Varies
No charge
no comparison available
$64-$178
no comparison available
no comparison available
no comparison available
no comparison available
no comparison available no comparison available
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 7 of 8 140
City of Half Moon Bay
Recreation - User Fee Study FY 24Comparison of Charges for Fee Related Activities and Services General Public
NonProfit/Governm
ent
Fee
No.
Fee Name Fee Unit /
Type
Current Fee / Deposit
3 Programs and Classes
Gym Drop In per participant $ 5 $ 5 Pickleball Drop In
per
participant, 3
hours of use
$ 2 $ 2
Other Classes/Fees - Seasonal per Rec. Activity Guide varies varies varies Kids Can CookMusic Together (ages 1-5)Tiny Tykes Soccer (ages 5-12) Event Center Sundays & Drop-in Programming
BasketballPickleball Drop InPickleball PassesZumba Passes TOTAL RECREATIONNotes[1] Source File: Belmont Fee Schedule FY 2023-24.pdf[2] Source File: Brisbane Fee Schedule FY 2023-24.pdf[3] Source File: Pacifica Fee Schedule FY 2023-24.pdf[4] Source File: SanCarlos Fee Schedule FY 2023-24.pdf[5] Source File: https://www.smcgov.org/parks/fees-charges APPENDIX B.7
Resident Non-Resident Non-Profit Commercial Resident Non-Resident Non-Profit San Carlos [4] Pacifica [3]
San Mateo County [5]
304$ 324$
$219-$249 $239-$299
5$ 5$
$15-$149 $15-$169
no charge
no comparison available
no comparison
available
no comparison
available
no comparison available
no comparison available no comparison available
NBS - Local Government SolutionsWeb: www.nbsgov.com Toll-Free: 800.676.7516 REC COMP , Page 8 of 8 141
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
$ Change % Change
1 Administrative Fees
1. First Returned Item Each [1] $ 25.00 $ 25.00 $ 25.00 - 0%
2. Each Additional Item Each [1] $ 39.00 $ 35.00 $ 35.00 (4.00) -10%
3. Credit Card Convenience Fee
Surcharge on charges
$30 and more
[5] 2.4% 2.4% 2.4%
- 0%
2 1. Photocopies Per Page $ 0.25 $ 0.10 $ 0.10 (0.15) -60%
2. Municipal Code Book Per Book [2] Available online Available online Available online
3. Bound Reports Per Report Actual Cost Actual Cost Actual Cost Each [2] Available online Available online Available online
5. Annual Comprehensive Financial Report (ACFR) Each [2] Available online Available online Available online 3 1. Election Filing Fee Each [4] $ 25.00 $ 25.00 $ 25.00 - 0%
2. Candidate Printing Fee Deposit [3] Set by County Set by County Set by County 4 1. City Manager's Office Per Quarter Hour $ 67.00 $ 74.32 $ 79.00 12.00 18%
2. Finance Department Per Quarter Hour $ 56.00 $ 70.92 $ 75.00 19.00 34%
4. Planning Department Per Quarter Hour $ 64.00 $ 72.01 $ 76.00 12.00 19%
5. Building Department Per Quarter Hour $ 47.00 $ 69.74 $ 74.00 27.00 57%
6. Public Works Department - Engineering Per Quarter Hour $ 57.00 $ 84.55 $ 89.00 32.00 56%
7. Public Works Department - Maintenance Per Quarter Hour $ 49.00 $ 53.69 $ 57.00 8.00 16%
8. Police - Sworn Per Quarter Hour $ 61.00 $ 76.56 $ 81.00 20.00 33%
9. Police - Non Sworn Per Quarter Hour $ 21.00 $ 30.87 $ 33.00 12.00 57% 5 Private Alarm Permits (Chapter 9.10)
1. Alarm Permit Annually $ 58.00 $ 70.92 $ 75.00 17.00 29%
2. False Alarm Response with Permit [8]
1st & 2nd Alarms No fee No Charge No Charge No Charge
Each $ 58.00 $ 50.00 $ 50.00 (8.00) -14%
Each $ 121.00 $ 100.00 $ 100.00 (21.00) -17%
Each $ 183.00 $ 150.00 $ 150.00 (33.00) -18%
6th Alarm and responses thereafter Each $ 245.00 $ 200.00 $ 200.00 (45.00) -18%
3. False Alarm Response without Permit [8] -
1st & 2nd Alarms per response $ 58.00 $ 50.00 $ 50.00 (8.00) -14% Fee Name
I. ADMINISTRATION
Duplication
City Clerk
4. Budget
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Staff Research
3rd Alarm
4th Alarm
5th Alarm
142
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) per response $ 121.00 $ 100.00 $ 100.00 (21.00) -17%
per response $ 152.00 $ 150.00 $ 150.00 (2.00) -1%
per response $ 213.00 $ 200.00 $ 200.00 (13.00) -6%
6th Alarm and responses thereafter per response $ 306.00 $ 250.00 $ 250.00 (56.00) -18% 6 Film Permit (Chapter 9.74) $ 576.00 $ 1,176.32 $ 1,243.00 667.00 116% City Support Services During Filming Event Per Hour / Actual Cost NEW Actual Cost Actual Cost Use of City Facilities Per Event NEW
per Facilities Rental
Schedule
per Facilities
Rental Schedule
7 Special Event Permits [6]
Small Ceremonies (Wedding) Per Event $ 224.00 $ 754.00 $ 797.00 573.00 256% Minor Event: Block Parties, Fundraisers Per Event $ 224.00 $ 1,104.00 $ 1,167.00 943.00 421% Per Event $ 448.00 $ 2,562.33 $ 2,708.00 2,260.00
504%
City Staff Support to Special Events Each NEW Actual Cost Actual Cost 8 Per Request Actual Cost Actual Cost Actual Cost
9 Poplar Beach Parking [7]
Vehicles less than 20 feet Per 12 hours $ 10.00 $ 10.00 $ 10.00 - 0% Horse trailers and vehicles longer than 20 feet Per 12 hours $ 15.00 $ 15.00 $ 15.00 - 0% 12 month permit $ 165.00 $ 165.00 $ 165.00 - 0%
Nine-month Permit 9 month permit $ 90.00 $ 90.00 $ 90.00 - 0% Replacement Parking permit Each $ 30.00 $ 30.00 $ 30.00 - 0% 10 Professional Dog Walker permit Per Year $ 200.00 $ 567.00 $ 599.00 399.00 200% 11 Personal Dog Walker permit (3-6 dogs) Per Year $ 75.00 $ 150.00 $ 159.00 84.00 112% 12 Violations of Municipal Code other than building or safety provisions 1 First Violation Each $ 100.00 $ 100.00 $ 100.00 - 0%
2 Second Violation within one calendar year Each $ 200.00 $ 200.00 $ 200.00 - 0% 3 Third or subsequent violations within one calendar year Each $ 500.00 $ 500.00 $ 500.00 - 0% 13 Violations of building or safety provisions of the Municipal Code Major Event: Miscellaneous Events, Carnival/Circus, Parade, Race, Rodeo, Amusement Concession, etc. 3rd Alarm
4th Alarm
5th Alarm
Street Closure
Annual Permit
143
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 1 First Violation Each $ 100.00 $ 100.00 $ 100.00 - 0%
2 Second Violation within one calendar year Each $ 500.00 $ 500.00 $ 500.00 - 0% 3 Third or subsequent violations within one calendar year Each $ 1,000.00 $ 1,000.00 $ 1,000.00 - 0% Notes
[1]
[2]
[3]
[4]
[5]
[6]
[7]
[8]
0 Building Hourly Rates (minimum 2 hours) per hour $ 278.98 191.00 $ $ 295.00 104.00 54% Inspections outside of normal business hours per hour $ 286.50 $ 278.98 $ 295.00 8.50 3% Inspection on Sundays and Holidays per hour $ 382.00 $ 278.98 $ 295.00 (87.00) -23% Reinspection fees per hour $ 191.00 $ 278.98 $ 295.00 104.00 54% Inspection for which no fee is specifically indicated per hour $ 191.00 $ 278.98 $ 295.00 104.00 54% 1 Building Permit Fee for Alterations, Additions, and New Construction (based on valuation of improvement) per permit $ 362.67 191.00 $ $ 383.00 192.00 101%
valuation
$ 362.67 258.00 $ $ 383.00 125.00 48%
Each Additional 100 or fraction thereof $ 20.46 12.00 $ $ 22.00 10.00 83% valuation
$ 669.54 479.00 $ $ 708.00 229.00 48%
Each Additional 1,000 or fraction thereof $ 3.64 1.00 $ $ 4.00 3.00 300% valuation
$ 753.23 540.00 $ $ 796.00 256.00 47%
Each Additional 1,000 or fraction thereof $ 10.04 5.00 $ $ 11.00 6.00 120% 50,001 - 100,000 valuation
$ 1,004.31 722.00 $ $ 1,061.00 339.00 47%
Each Additional 1,000 or fraction thereof $ 5.02 3.00 $ $ 5.00 2.00 67% 100,001 - 500,000 valuation
First 100,000 $ 1,255.39 902.00 $ $ 1,327.00 425.00 47% Each Additional 1,000 or fraction thereof $ 5.23 3.00 $ $ 6.00 3.00 100% Fees set by California Civil Code Ch. 522 Sec. 1719. Additional charges may apply if not paid within 30 days of the receipt of the letter. See CA Civil Code Ch. 552 Sec. 1719.
Available on-line at http://www.hmbcity.com
Total cost equal to 100% of printing, handling, translating, and mailing costs. Deposit rate set by County of San Mateo and is subject to change.
Rate is established by the California Code, Elections Code - ELEC § 10228 Fee set by City at actual cost
Special Event fees may be waived by the City Manager for NPDES related volunteer events 2,001 - 25,000
25,001 - 50,000
First 25,000
First 50,000
II. BUILDING [1] [2]
HMBMC 9.10.240 - False alarms emanating from alarm systems which do not have a current permit under this chapter shall pay a civil penalty of fifty dollars for each such false alarm, in addition to any other chapter required. (Ord. 7-93 §1(part), 1993).
Poplar Beach Parking fees may be waived by the City Manager for NPDES related volunteer events 0 - 500
First 2,000
Valuation ($)
501 - 2,000
First 500
144
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 500,001 - 1,000,000 valuation
First 500,000 $ 3,347.70 2,413.00 $ $ 3,538.00 1,125.00 47% Each Additional 1,000 or fraction thereof $ 9.37 5.00 $ $ 10.00 5.00 100% 1,000,001 - 2,500,000 valuation
First 1,000,000 $ 8,034.49 5,792.00 $ $ 8,491.00 2,699.00 47% Each Additional 1,000 or fraction thereof $ 0.56 6.00 $ $ 1.00 (5.00) -83% 2,500,001 - 5,000,000 valuation
First 2,500,000 $ 8,871.42 14,792.00 $ $ 9,375.00 (5,417.00) -37% Each Additional 1,000 or fraction thereof $ 0.33 6.00 $ $ 0.50 (5.50) -92% 5,000,001 and above valuation
First 5,000,000 $ 9,708.34 29,792.00 $ $ 10,260.00 (19,532.00) -66% Each Additional 1,000 or fraction thereof $ 1.94 6.00 $ $ 2.00 (4.00) -67% -
2 Building Plan Check Fee 65% of Building
Permit Fee
65% of Building Permit
Fee
65% of Building
Permit Fee
City Processing Fee 20% of Plan
Check Fee 20% of Plan Check Fee
20% of Plan Check
Fee
Third Party Consultant per project 80% of Plan
Check Fee 80% of Plan Check Fee
80% of Plan Check
Fee
MISCELLANEOUS FEES - FLAT RATE PERMITS
3 Address Assignment
per permit $ 139.49 95.50 $ $ 147.00 51.50 54%
Non-Residential per hour $ 278.98 191.00 $ $ 295.00 104.00 54% 4 up to 2 hours $ 418.46 384.00 $ $ 442.00 58.00 15%
5 Single Family Residential each $ 315.15 286.50 $ $ 333.00 46.50 16% Multifamily/Non-Residential (less than 5,000 sq. ft.) each $ 468.60 426.00 $ $ 495.00 69.00 16% Multifamily/Non-Residential (greater than 5,000 sq. ft.) valuation See Building
Valuation See Building Valuation
See Building
Valuation
6 Solar/Photovoltaic - per GC 66015 [3]
Photovoltaic Residential System (Up to 15kW) per permit $191/hr. 450.00 $ $ 476.00 For each kW over 15 kW per kW $191/hr. 15.00 $ $ 16.00
Photovoltaic Commercial Systems (Up to 50 kW) per permit $191/hr. 697.44 $ $ 737.00 Residential
Demolition
Re-Roof
145
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Between 51kW and 250kW per kW $191/hr. 0.90 $ $ 1.00
Photovoltaic Commercial Systems (250kW) per permit $191/hr. 836.93 $ $ 884.00 For each kW over 250kW per kW $191/hr. 3.35 $ $ 4.00
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN ASSOCIATED WITH A BUILDING PERMIT) 7 New Residential Buildings
per 100 s.f.
$ 22.44 16.00 $ $ 24.00 8.00 50%
per 100 s.f. $ 22.44 16.00 $ $ 24.00 8.00 50%
8 New Non-Residential Buildings
For new non-residential buildings less than 5,000 square feet per 100 s.f. varies - itemized $ 22.32 $ 24.00 For new non-residential buildings greater than 5,000 square feet per 100 s.f. varies - itemized $ 16.74 $ 18.00
MECHANICAL, ELECTRICAL, PLUMBING PERMIT AND PLAN CHECK FEES (WHEN NOT ASSOCIATED WITH A BUILDING PERMIT) 9 Stand Alone MPE Permit
Single Item Permit from lists below, assumes 1 inspection each $ 246.34 46.00 $ $ 260.00 214.00 465% Single Item Permit, Water Heater Only $ 125.00 46.00 $ $ 125.00 79.00 172% 2 - 3 items from the lists below, assumes 1 inspection required per permit NEW 357.93 $ $ 378.00 4 - 6 items, assumes 1 inspection required per permit NEW 516.10 $ $ 545.00 Additional Inspection Required per inspection NEW 223.18 $ $ 236.00 Greater than 6 items - please see Valuation Tables per permit See Valuation See Valuation See Valuation please see Valuation Tables per permit See Valuation See Valuation See Valuation 10 Mechanical Permit Item List
FAU less than 100,000 Btu/h
FAU greater than 100,000 Btu/h
Mechanical Alteration / Repair Minor (1 inspection assumed) Hood/Vent System
Residential
For new non-residential buildings including the area of garages, storage rooms, mechanical rooms, utility rooms and other areas constructed at the same time, per square foot Commercial
For new multifamily residential buildings (apartments and condominiums) having three or more living units, including the area of garages, carports, and other non-commercial automobile storage areas constructed at the same time, per square foot
For new single and two-family residential buildings, including the area of garages, carports and other minor accessory buildings constructed at the same time, per square foot For other types of residential occupancies and alteration, and modifications to existing residential buildings, use the UNIT FEE SCHEDULE
146
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 11 Electrical Permit Item List
Services under 600 volts, 400 amps or less
Services of 600 volts or less and over 400 amperes to 1000 amperes in rating Services over 600 volts or over 1000 amperes in rating
Electric Meter Reset
Temporary Power
Each additional
Other Minor Electrical Alteration/Repair (1 inspection assumed) 12 Plumbing Permit Item List
Trap/Interceptor
Gas Line Air Test
Other Minor Plumbing Alteration/Repair (1 inspection assumed)
ADDITIONAL SERVICES
13 Business License Inspection per 1/2 hr. $ 139.49 95.00 $ $ 147.00 52.00 55% 14 Fee for 4th review onwards-charged on hourly basis per hour $ 278.98 191.00 $ $ 295.00 104.00 54% 15 Fire Plan Check Administration Fee per 1/2 hr. $ 139.49 95.00 $ $ 147.00 52.00 55% 16 valuation 0.25% Permit
Valuation
16% 16%
17 Miscellaneous Plan Review per hour $ 278.98 191.00 $ $ 295.00 104.00 54% 18 Permit Fees for Work Without Valid Permit (Bldg., Elec, Mech, Plmb, Encroach, Grading) Fine / Penalty 2 X Permit Fee 2 X Permit Fee 2 X Permit Fee 19 Permit Reactivation per permit NEW 278.98 $ $ 295.00 Generator
Subpanel
Lighting Poles
First pole
Water Service
Sewer/Septic
General Plan Fee
147
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 20 per hour $ 278.98 191.00 $ $ 295.00 104.00 54%
21 Pre-Site Inspection per hour $ 278.98 191.00 $ $ 295.00 104.00 54% 22 Refund (Update Refund Policy) per 1/2 hr. $ 139.49 95.00 $ $ 147.00 52.00 55% 23 Replaced Job Cards each NEW 69.74 $ $ 74.00
24 Special Structural Inspection Fee - Deposit to be determined by Public Works Director at time of application per Public Works Hourly Rate deposit $ 278.98 233.00 $ $ 295.00 62.00 27% 25 each NEW 278.98 $ $ 295.00
26 Fees for Services Otherwise not Listed per hour NEW 278.98 $ $ 295.00 Notes
[1]
[2]
[3]
0 Public Works Hourly Rate per hour $ 338.19 233.00 $ $ 357.00 124.00 53% 1 Public Improvement Plan Check Fee (including grading) [1] Base Fee @ $10,000 $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% each add'l $1,000 $ 67.64 47.00 $ $ 71.00 24.00 51%
Base Fee @ $100,000
$ 7,440.09 5,369.00 $ $ 7,863.00 2,494.00 46%
each add'l $1,000 $ 56.65 39.00 $ $ 60.00 21.00 54%
Base Fee @ $500,000 $ 30,098.54 21,726.00 $ $ 31,808.00 10,082.00 46% each add'l $1,000 $ 60.20 41.00 $ $ 64.00 23.00 56%
2 Construction Inspection [1]
Plan Revision
III. PUBLIC WORKS [3] [4] [5] [8] [9]
each additional $1,000 or fraction thereof
each additional $1,000 or fraction thereof
The General Plan fee will be applied to all residential/commercial/industrial new construction and/or addition permits. The fee will be 1% ($2.50/$1000) of the valuation of the construction/addition.
Permit fees for work done without a valid permit are 2x the applicable permit fee For photovoltaic systems, total permit fees, including applicable Permit Issuance and Filing Fees, Automation Fees, Community Planning Fees, and other mandated fees shall not exceed amounts authorized via Government Code Section 66015.
$ 10,000.00
$ 100,000.00
$ 500,000.00
each additional $1,000 or fraction thereof
Transfer of Permit to New Property Owner
Valuation ($)
Valuation ($)
148
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Base Fee @ $10,000
$ 1,352.74 976.00 $ $ 1,430.00 454.00 47%
each add'l $1,000 $ 112.73 79.00 $ $ 119.00 40.00 51%
Base Fee @ $100,000 $ 11,498.32 8,299.00 $ $ 12,151.00 3,852.00 46% each add'l $1,000 $ 90.46 62.00 $ $ 96.00 34.00 55%
Base Fee @ $500,000 $ 47,684.21 34,423.00 $ $ 50,392.00 15,969.00 46% each add'l $1,000 $ 95.37 66.00 $ $ 101.00 35.00 53%
3 Parcel Map (up to 4 lots)
City Admin Fee Deposit $ 2,705.49 6,854.00 $ $ 2,859.00 (3,995.00) -58% Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Actual Cost Tract Map (5 or more lots)
City Admin Fee Deposit $ 4,058.23 6,854.00 $ $ 4,289.00 (2,565.00) -37% Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Actual Cost 4 Subdivision Improvement Agreement/Legal Fee
City Admin Fee Deposit $ 5,410.97 3,410.00 $ $ 5,718.00 2,308.00 68% Consultant/Land Surveyor Actual Cost Actual Cost Actual Cost Actual Cost 5 Encroachment Permits Plan Review & Inspection
Spot Repair (I.e. water leaks, pothole patches) Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Excavation/Restoration up to 100 LF Flat Fee $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% each additional 50 LF Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Curb, gutter, sidewalk, or driveway less that 100 LF Flat Fee $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% each additional 50 LF Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Sewer Drain connections, repair or extension up to 100 LF Flat Fee $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% each additional 50 LF Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Storm Drain connection, repair or extension up to 100 LF Flat Fee $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% each additional 50 LF Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Unpermitted encroachments Fine / Penalty 2 x Permit fee 2 x Permit fee 2 x Permit fee Permit Time Extension Flat Fee $ 169.09 119.00 $ $ 179.00 60.00 50% 6 Public Right-of-Way/Easement Encroachment (Temporary) Flat Fee $ 338.19 241.00 $ $ 357.00 116.00 48% (traffic plan review and inspection for debris box, awnings, overhead transformers, parking signs, produce signs, etc.) $ 10,000.00
each additional $1,000 or fraction thereof
$ 100,000.00
each additional $1,000 or fraction thereof
$ 500,000.00
each additional $1,000 or fraction thereof
Final Maps
149
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 7 Grading Permits Plan Review and Inspection [7][8
]
Grade changes 50 – 1,000 CY Flat Fee $ 1,352.74 976.00 $ $ 1,430.00 454.00 47% Additional 100 CY over 1000 Flat Fee $ 338.19 241.00 $ $ 357.00 116.00 48% 8 [8]
FOG Certification - Initial Flat Fee $ 338.19 55.00 $ $ 357.00 302.00 549% FOG Certification - Annual Renewal Flat Fee NEW 338.19 $ $ 357.00 Transfer of Uninstalled Capacity Fee Flat Fee $ 338.19 486.00 $ $ 357.00 (129.00) -27% Re-Inspection for Non-Compliance Flat Fee NEW 338.19 $ $ 357.00 9 Supporting to Planning
1. Pre-Entitlement Processing
Pre-Application Review Flat Fee $ 676.37 220.00 $ $ 715.00 495.00 225%
2. Coastal Development Permit Processing
Coastal Development Permit Exemption Flat Fee $ 676.37 241.00 $ $ 715.00 474.00 197% Single Family Residential Deposit $ 1,352.74 890.00 $ $ 1,430.00 540.00 61% Accessory Dwelling Unit - New Development Deposit $ 676.37 486.00 $ $ 715.00 229.00 47% Multiple Family Residential Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56% Commercial / Mixed Use Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56% Industrial / Institutional Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56% Other Development
Public Works Director/ City Engineer Review Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Planning Commission Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56% Minor Amendment Flat Fee $ 1,352.74 241.00 $ $ 1,430.00 1,189.00 493% Major Amendment Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56%
3. Environmental Clearance Processing
CEQA/NEPA Environmental Clearance
Negative Declaration Deposit $ 1,352.74 856.00 $ $ 1,430.00 574.00 67% Deposit $ 2,705.49 1,713.00 $ $ 2,859.00 1,146.00 67%
4. Entitlement Processing
Commercial Cannabis Business License Deposit $ 2,705.49 1,672.00 $ $ 2,859.00 1,187.00 71% Deposit $ 1,352.74 836.00 $ $ 1,430.00 594.00 71%
Sewer
EIR
Use Permit
Amendments
150
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Variance/ Exception Planning Commission Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Exception/ Community Development Director Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Zoning, LCP, and 6P Amendments
Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56%
IP/ Rezoning Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Planned Unit Development Specific Plan Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Planned Unit Development Specific Plan Amendment Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Planned Unit Development Precise Plan Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Planned Unit Development Precise Plan Amendment Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Annexation/ Prezoning Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Land Division and Merger
Certificate of Compliance Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Deposit $ 676.37 459.00 $ $ 715.00 256.00 56%
Lot Line Adjustment Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Parcel Map (four or fewer lots) Deposit $ 2,705.49 1,837.00 $ $ 2,859.00 1,022.00 56% Tentative Subdivision Map Deposit $ 5,410.97 3,675.00 $ $ 5,718.00 2,043.00 56% Subdivision Agreement No Fee No Fee No Fee No Fee
Time Extension Deposit $ 1,352.74 919.00 $ $ 1,430.00 511.00 56% Public Works Director Review Deposit $ 338.19 228.00 $ $ 357.00 129.00 57% 10 Building Plan Review / Support
1. Minor Residential Improvement or Addition Flat Fee $ 676.37 241.00 $ $ 715.00 474.00 197%
2. Tenant Improvement Flat Fee $ 676.37 486.00 $ $ 715.00 229.00 47% Flat Fee $ 1,352.74 486.00 $ $ 1,430.00 944.00 194%
4. New Multifamily or Non-Residential Flat Fee $ 2,029.12 1,217.00 $ $ 2,144.00 927.00 76% 11 Special Studies Review
Each NEW 1,014.56 $ $ 1,072.00
Per Project NEW Actual Cost Actual Cost
12 Stormwater Inspection Program
1. C.3 Treatment Inspections Flat Fee [6] NEW 320.00 $ $ 338.00
2. C.4 Commercial/Industrial Business Inspections Flat Fee NEW 160.00 $ $ 169.00
3. C.6 Wet Weather Construction Site Inspections (Seasonal per Site) Per Site/Per Year NEW 3,360.00 $ $ 3,551.00
4. Reinspection/Corrective Action Due to Non-Compliance Flat Fee NEW 160.00 $ $ 169.00 13 Fees for Services Otherwise not Listed Per Hour $ 338.19 233.00 $ $ 357.00 124.00 53% City Staff
Consultant
LCP/ 6P
Lot Merger
3. New SFD
151
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Notes
[1] Fees for external agency review or special studies may apply in addition to City fees [3] Fees are adjusted annually by the CPI All Urban Consumers/San Francisco-Oakland-San Jose established in December. [4] Additional fee for
[5] Fees from external
[6] Initial inspection fee assumes initial compliance. If non-compliant, reinspection/corrective action fee will apply [7] Permit fees for work done without a valid permit are 2x the applicable permit fee [8] Construction activities during October through April shall require Storm Water Pollution Prevention plans, measures and fees. [9] For deposit accounts, total cost equal to 100% of staff and/or consultant time and materials 1 1. Sewer Connection - Assessment District Participant Per dwelling unit 5,615.00 $ TBD - DIF Study Pending $ 5,934.00 319.00 6% Sewer Connection - Assessment District Non-Participant Each SFRE 19,961.00 $ TBD - DIF Study Pending $ 21,094.00 1,133.00 6%
2. SMIP Residential* per valuation
SMIP Commercial* per valuation
3. BSRF (Bldg. Standards Admin Spec Revolving Fund)**
$1 - 25,000 Valuation 1.00 $ 1.00 $ $ 1.00 - 0%
$25,001 - 50,000 Valuation 2.00 $ 2.00 $ $ 2.00 - 0%
$50,001 - 75,000 Valuation 3.00 $ 3.00 $ $ 3.00 - 0%
$75,001 - 100,000 Valuation 4.00 $ 4.00 $ $ 4.00 - 0%
Every $25,000 or fraction above $100,000 Valuation 1.00 $ 1.00 $ $ 1.00 - 0%
4. Storm Drainage Per dwelling unit 855.00 $ TBD - DIF Study Pending $ 904.00 49.00 6%
5. Capital Outlay Facilities Per dwelling unit 1,212.00 $ TBD - DIF Study Pending $ 1,281.00 69.00 6%
6. Traffic Mitigation Per dwelling unit 7,899.00 $ TBD - DIF Study Pending $ 8,348.00 449.00 6%
7. Park Facilities Per dwelling unit 8,919.00 $ TBD - DIF Study Pending $ 9,425.00 506.00 6% 2 Development Fees; Multi-Family / Commercial
1. Sewer Connections
Multi-Family Per dwelling unit 4,716.00 $ TBD - DIF Study Pending $ 4,984.00 268.00 6% Mobile Home Per dwelling unit 3,536.00 $ TBD - DIF Study Pending $ 3,737.00 201.00 6% Per 1,000 square feet 1,515.00 $ TBD - DIF Study Pending $ 1,601.00 86.00 6% Commercial/Retail Per 1,000 square feet 2,188.00 $ TBD - DIF Study Pending $ 2,312.00 124.00 6% Per room 2,188.00 $ TBD - DIF Study Pending $ 2,312.00 124.00 6% Per 1,000 square feet 2,188.00 $ TBD - DIF Study Pending $ 2,312.00 124.00 6% Sewer Connection - Assessment District Non-Participant Each SFRE 19,961.00 $ TBD - DIF Study Pending $ 21,094.00 1,133.00 6% SMIP Residential (valuation exceeding $3,850)
Pre 100,000 Permit
Valuation $ 13.00 13.00 $ $ 13.00 - 0%
IV. DEVELOPMENT IMPACT FEES
Single Family
Office
Lodging
Industrial
2. SMIP
152
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) SMIP Commercial (valuation exceeding $1,786)
Pre 100,000 Permit
Valuation $ 28.00 28.00 $ $ 28.00 - 0%
SMIP Flat Fee* 0.50 $ 0.50 $ $ 0.50 - 0%
3. BSARF (Bldg. Standards Admin Spec Revolving Fund)**
$1 - 25,000 Per Valuation 1.00 $ 1.00 $ $ 1.00 - 0%
$25,001 - 50,000 Per Valuation 2.00 $ 2.00 $ $ 2.00 - 0% $50,001 - 75,000 Per Valuation 3.00 $ 3.00 $ $ 3.00 - 0% $75,001 - 100,000 Per Valuation 4.00 $ 4.00 $ $ 4.00 - 0% Every $25,000 or fraction thereof above $100,000 Per Valuation 1.00 $ 1.00 $ $ 1.00 - 0%
4. Storm Drainage
Multi-Family Per dwelling unit 338.00 $ TBD - DIF Study Pending $ 357.00 19.00 6% Mobile Home Per dwelling unit - $ TBD - DIF Study Pending $ - - Per 1,000 square feet 721.00 $ TBD - DIF Study Pending $ 762.00 41.00 6% Commercial/Retail Per 1,000 square feet 521.00 $ TBD - DIF Study Pending $ 551.00 30.00 6% Per room - $ TBD - DIF Study Pending $ - -
Per 1,000 square feet 360.00 $ TBD - DIF Study Pending $ 380.00 20.00 6%
5. Capital Outlay
Multi-Family Per dwelling unit 1,011.00 $ TBD - DIF Study Pending $ 1,068.00 57.00 6% Mobile Home Per dwelling unit 767.00 $ TBD - DIF Study Pending $ 811.00 44.00 6% Per 1,000 square feet 387.00 $ TBD - DIF Study Pending $ 409.00 22.00 6% Commercial/Retail Per 1,000 square feet 212.00 $ TBD - DIF Study Pending $ 224.00 12.00 6% Per room 27.00 $ TBD - DIF Study Pending $ 29.00 2.00 7% Per 1,000 square feet 193.00 $ TBD - DIF Study Pending $ 204.00 11.00 6%
6. Traffic Mitigation
Multi-Family Per dwelling unit 4,028.00 $ TBD - DIF Study Pending $ 4,257.00 229.00 6% Mobile Home Per dwelling unit 4,077.00 $ TBD - DIF Study Pending $ 4,309.00 232.00 6% Per 1,000 square feet 4,952.00 $ TBD - DIF Study Pending $ 5,233.00 281.00 6% Commercial/Retail Per 1,000 square feet 8,297.00 $ TBD - DIF Study Pending $ 8,768.00 471.00 6% Per room 2,648.00 $ TBD - DIF Study Pending $ 2,798.00 150.00 6% Per 1,000 square feet 4,026.00 $ TBD - DIF Study Pending $ 4,255.00 229.00 6%
7. Park Facility Fee
Multi-Family Per dwelling unit 7,432.00 $ TBD - DIF Study Pending $ 7,854.00 422.00 6% Mobile Home Per dwelling unit 5,648.00 $ TBD $ 5,969.00 321.00 6% 3 Development Fees - Residential Subdivision Fees Only
Park Dedication
Per Chapter
17.48 of Municipal
Per Chapter 17.48 of
Municipal Code
Per Chapter 17.48
of Municipal Code
0 Planning Hourly Rate Per Hour $ 288.05 255.00 $ $ 304.00 49.00 19% V. PLANNING [1] [4]
Lodging
Industrial
Office
Lodging
Office
Industrial
Office
Lodging
Industrial
153
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) -
1 Pre-Entitlement Processing -
1. Pre-Application Review Deposit $ 2,016.38 1,738.00 $ $ 2,131.00 393.00 23%
2. Planning Consultation Flat Fee NEW 576.11 $ $ 609.00
3. Pre-Submittal Plan Review Flat Fee NEW 576.11 $ $ 609.00
4. General Project Planning Services Deposit NEW 864.16 $ $ 913.00
5. Pre-Application Commercial Cannabis Business Deposit $ 1,440.27 1,581.00 $ $ 1,522.00 (59.00) -4% -
Accessory Dwelling Unit (consistent with City Ordinance and State Law) Flat Fee $ 720.14 669.00 $ $ 761.00 92.00 14% Single Allocation (per allocation) Flat Fee $ 1,008.19 669.00 $ $ 1,065.00 396.00 59% Phasing Agreement Deposit $ 3,456.65 2,301.00 $ $ 3,653.00 1,352.00 59% -
2 Coastal Development Permit Processing -
1. Coastal Development Permit Exemption Deposit $ 576.11 505.00 $ $ 609.00 104.00 21%
2. Single Family Residential -
<= 3,000 square feet Deposit $ 3,456.65 2,519.00 $ $ 3,653.00 1,134.00 45% > 3,000 square feet Deposit $ 4,320.81 3,238.00 $ $ 4,566.00 1,328.00 41%
3. Accessory Dwelling Unit - New Development Deposit $ 1,728.32 663.00 $ $ 1,826.00 1,163.00 175%
4. Multiple Family Residential -
<= Four Dwelling units Deposit $ 4,320.81 3,718.00 $ $ 4,566.00 848.00 23% > Four dwelling units Deposit $ 5,761.08 6,232.00 $ $ 6,088.00 (144.00) -2%
5. Commercial / Mixed Use -
<= 10,000 square feet Deposit $ 7,201.35 3,718.00 $ $ 7,610.00 3,892.00 105% > 10,000 square feet Deposit $ 8,641.62 6,232.00 $ $ 9,132.00 2,900.00 47%
6. Industrial / Institutional -
<= 20,000 square feet Deposit $ 7,201.35 3,718.00 $ $ 7,610.00 3,892.00 105% > 20,000 square feet Deposit $ 8,641.62 6,232.00 $ $ 9,132.00 2,900.00 47%
7. Other Development -
Community Development Director Deposit $ 3,456.65 2,758.00 $ $ 3,653.00 895.00 32% Planning Commission Deposit $ 5,761.08 3,538.00 $ $ 6,088.00 2,550.00 72%
8. Amendments -
Minor Amendment Flat Fee $ 432.08 512.00 $ $ 457.00 (55.00) -11% Major Amendment Deposit $ 3,456.65 2,758.00 $ $ 3,653.00 895.00 32% -
3 Environmental Clearance Processing -
1. CEQA/NEPA Environmental Clearance -
Negative Declaration Deposit $ 7,201.35 5,037.00 $ $ 7,610.00 2,573.00 51% Deposit $ 14,402.70 11,335.00 $ $ 15,221.00 3,886.00 34%
6. Measure 'D'
EIR
154
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety)
2. Notice of Exemption Flat Fee $ 432.08 264.00 $ $ 457.00 193.00 73%
3. Fish and Game Flat Fee Set by State of CA Set by State of CA Set by State of CA -
4 Design Review Processing -
1. Architectural, Landscape, and Site Plan Review Deposit $ 1,152.22 749.00 $ $ 1,218.00 469.00 63% -
5 Entitlement Processing -
1. Home Occupation Flat Fee $ 144.03 131.00 $ $ 152.00 21.00 16%
2. Commercial Cannabis Business License Deposit $ 5,761.08 5,604.00 $ $ 6,088.00 484.00 9% Deposit $ 2,016.38 1,139.00 $ $ 2,131.00 992.00 87%
4. Variance / Exception Planning Commission Deposit $ 1,440.27 1,139.00 $ $ 1,522.00 383.00 34%
5. Exception and Community Development Director Deposit $ 576.11 502.00 $ $ 609.00 107.00 21%
6. Zoning, LCP, and GP Amendments -
Deposit $ 20,163.78 17,693.00 $ $ 21,309.00 3,616.00 20% IP/Rezoning Deposit $ 20,163.78 17,693.00 $ $ 21,309.00 3,616.00 20% Planned Unit Development Specific Plan Deposit $ 20,163.78 17,693.00 $ $ 21,309.00 3,616.00 20% Planned Unit Development Specific Plan Amendment Deposit $ 11,522.16 8,816.00 $ $ 12,176.00 3,360.00 38% Planned Unit Development Precise Plan Deposit $ 11,522.16 8,816.00 $ $ 12,176.00 3,360.00 38% Planned Unit Development Precise Plan Amendment Deposit $ 5,184.97 4,558.00 $ $ 5,479.00 921.00 20% Annexation/Prezoning Deposit $ 20,163.78 17,693.00 $ $ 21,309.00 3,616.00 20% -
6 -
Filling Fee - Outside CA Coastal Commission (CCC) Appeals Jurisdiction Flat Fee [6] $ 576.11 264.00 $ $ 609.00 345.00 131% Filling Fee - Within CA Coastal Commission (CCC) Appeals Jurisdiction No Fee no charge no charge no charge Processing Fee - Paid by developer Deposit $ 4,320.81 3,777.00 $ $ 4,566.00 789.00 21% -
7 Land Division and Merger -
Certificate of Compliance Deposit $ 2,592.49 2,278.00 $ $ 2,740.00 462.00 20% Deposit $ 1,152.22 1,006.00 $ $ 1,218.00 212.00 21%
Lot Line Adjustment Deposit $ 2,592.49 2,278.00 $ $ 2,740.00 462.00 20% Tentative Parcel Map (four or fewer lots) Deposit $ 5,184.97 4,558.00 $ $ 5,479.00 921.00 20% Tentative Subdivision Map Deposit $ 14,402.70 12,596.00 $ $ 15,221.00 2,625.00 21% Subdivision Agreement Deposit $ 5,761.08 5,037.00 $ $ 6,088.00 1,051.00 21% Time Extension Deposit $ 2,592.49 2,278.00 $ $ 2,740.00 462.00 20% -
8 -
Community Development Director Review Flat Fee $ 432.08 201.00 $ $ 457.00 256.00 127% Planning Commission Review Deposit [5] $ 2,592.49 1,139.00 $ $ 2,740.00 1,601.00 141% Lot Merger
Sign Permit
3. Use Permit
LCP/GP
Appeals
155
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Exceptions Planning Commission Review Deposit $ 1,296.24 1,139.00 $ $ 1,370.00 231.00 20% Deposit NEW 2,592.49 $ $ 2,740.00
-
9 -
Zoning Verification - Property Information Packet Compliance Letter Flat Fee $ 576.11 264.00 $ $ 609.00 345.00 131% Public Convenience & Necessity Letter Flat Fee $ 288.05 264.00 $ $ 304.00 40.00 15% Water Transfer Letter Flat Fee $ 288.05 264.00 $ $ 304.00 40.00 15% Landlord Petition Flat Fee NEW 4,320.81 $ $ 4,566.00
plus Hearing Officer Flat Fee [9] NEW 4,000.00 $ $ 4,227.00 Tenant Petition Flat Fee NEW 50.00 $ $ 53.00
plus Hearing Officer Flat Fee [9] NEW 4,000.00 $ $ 4,227.00 -
10 Tree Removal Review -
Flat Fee $ 720.14 335.00 $ $ 761.00 426.00 127%
More than 5 trees Deposit $ 1,296.24 529.00 $ $ 1,370.00 841.00 159% -
11 Mobile Food Vendor Permit Flat Fee $ 288.05 264.00 $ $ 304.00 40.00 15% -
12 Sound Amplification Permit Flat Fee $ 288.05 264.00 $ $ 304.00 40.00 15% -
13 Fees Required by other Agencies -
1. California Department of Fish and Wildlife per agency schedule [3] Fee required to
review various
environmental
documents
Fee required to review
various environmental
documents
Fee required to
review various
environmental
documents
2. Local Agency Formation Commission (LAFCo) per agency schedule [3] Annexation fees
vary by acreage
Annexation fees vary by
acreage
Annexation fees
vary by acreage
3. San Mateo County Recorder per agency schedule [3]
Fee required to
record and/or
post various
Fee required to record
and/or post various
documents
Fee required to
record and/or post
various documents
-
14 Short-Term Vacation Rental (STR) Registration -
Initial Registration Flat Fee $ 288.05 792.00 $ $ 304.00 (488.00) -62% Annual Registration Renewal Flat Fee $ 288.05 264.00 $ $ 304.00 40.00 15% Initial Inspection Flat Fee NEW 278.98 $ $ 295.00
-
15 Public Works Project Review / Support -
1. Review of Public Works project applications, plans, maps, etc. Per Hour [2] $ 288.05 239.00 $ $ 304.00 65.00 27% -
Sign Programs
Other Services
up to 5 trees
156
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 16 Building Plan Review / Support -
1. Minor Residential Improvement or Addition NEW 288.05 $ $ 304.00
2. Tenant Improvement NEW 288.05 $ $ 304.00
NEW 432.08 $ $ 457.00
4. New Multifamily or Non-Residential NEW 576.11 $ $ 609.00
5. Additions to Square Footage - Residential and Non-Residential NEW 288.05 $ $ 304.00 -
17 General Plan Fee Per Permit [7] NEW 16% 16%
-
Notes
[1] Flat fees are adjusted annually by the CPI All Urban Consumers/San Francisco-Oakland-San Jose established in December. [2] Total cost equal to 100% of staff and/or consultant time and materials. [3] Fees charged by these agencies are available on their websites and are in addition to fees charged by the City. [4] For deposit accounts, total cost equal to 100% of staff and/or consultant time and materials [5] Planning Commission Review includes Sign Program fees [6] Minimum flat fee covers the cost of initial staff acceptance. Subsequent staff work is charged to the project applicant on a time and materials basis. [7] General Plan Fee applies to selected Planning applications fees as noted above [8] All Planning Permit Fees are subject to Technology Fee [9] Hearing Officer costs charged at actual cost to the City 1 Code Enforcement Investigation and Notice of Violation [2] Property related inspections required to verify code compliance Initial Complaint per complaint NEW - $ $ -
Preliminary Investigation per complaint NEW - $ $ -
Initial Inspection -
Violation found per inspection NEW 171.86 $ $ 182.00
No violation found per inspection NEW - $ $ -
Code enforcement costs incurred by the City after initial investigation and after violation notice - Follow up inspection after initial inspection and notice issued per inspection NEW 171.86 $ $ 182.00 If case has not been abated after initial/follow-up inspection per inspection NEW 171.86 $ $ 182.00 -
2 Short-term Rentals Investigation and Notice of Violation - Property related inspections required to verify code compliance - Initial Complaint per complaint NEW - $ $ -
Preliminary Investigation per complaint NEW - $ $ -
Initial Inspection -
Violation found per inspection NEW 171.86 $ $ 182.00
No violation found per inspection NEW - $ - $
VI. CODE ENFORCEMENT FINES/PENALITIES [1]
3. New SFD
157
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Code enforcement costs incurred by the City after initial investigation and after violation notice -
Follow up inspection after initial inspection and notice issued per inspection NEW 171.86 $ $ 182.00 If case has not been abated after initial/follow-up inspection per inspection NEW 171.86 $ $ 182.00 -
3 hourly NEW 171.86 $ $ 182.00
Notes
[1] HMBMC Chapter 18.06, Residential Land Use
[2] Includes FOG (Fat & Oil Grease) and Rental Registration Enforcement 1 Staff Support Fees
Per Hour NEW 218.00 $ $ 218.00
Part-Time Per Hour 25.00 $ 146.00 $ $ 25.00 -
-
2 Facility Rental Fees -
Reservation Processing Fee Per Rental NEW 78.00 $ $ 78.00 Set Up/Tear Down Service Fee Per Rental NEW 466.00 $ $ 466.00
1. General Public Fees -
Grand Oak Room -
Week Day Rate (9am - 5pm) Per Hour 60.00 $ 60.00 $ $ 60.00 - 0% Weekend/Weekday Rate (after 5pm) Per Hour 125.00 $ 125.00 $ $ 125.00 - 0% Security Deposit Deposit 500.00 $ 500.00 $ $ 500.00 - 0% Oak Room -
Week Day Rate (9am - 5pm) Per Hour 40.00 $ 40.00 $ $ 40.00 - 0% Weekend/Weekday Rate (after 5pm) Per Hour 100.00 $ 100.00 $ $ 100.00 - 0% Security Deposit Deposit 300.00 $ 300.00 $ $ 300.00 - 0% Manzanita Room -
Week Day Rate (9am - 5pm) Per Hour 25.00 $ 25.00 $ 25.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 60.00 $ 60.00 $ 60.00 $ - 0% Security Deposit Deposit 200.00 $ 200.00 $ 200.00 $ - 0% Tree Rooms -
Week Day Rate (9am - 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 35.00 $ 35.00 $ 35.00 $ - 0% VII. PARKS AND RECREATION
For services requested of City staff which have no fee listed in this fee schedule, the City Manager or the City Manager's designee shall determine the appropriate fee based on the established hourly rates for this department/division. Additionally, the City will pass-through to the applicant any discrete costs incurred from the use of external service providers if required to process the specific application.
Full-Time
158
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Day Rooms -
Week Day Rate (9am - 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 35.00 $ 35.00 $ 35.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Sun Room -
Week Day Rate (9am - 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 35.00 $ 35.00 $ 35.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Ted Adcock Kitchen (Kitchen Only) -
Week Day Rate (9am - 5pm) Per Hour 30.00 $ 30.00 $ 30.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 60.00 $ 60.00 $ 60.00 $ - 0% Security Deposit Deposit 500.00 $ 500.00 $ 500.00 $ - 0% Ted Adcock Kitchen (with Room Rental) -
Week Day Rate (9am - 5pm) Per Hour 15.00 $ 15.00 $ 15.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 30.00 $ 30.00 $ 30.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Train Depot -
Week Day Rate (9am - 5pm) Per Hour 30.00 $ 30.00 $ 30.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 35.00 $ 35.00 $ 35.00 $ - 0% Security Deposit Deposit 500.00 $ 500.00 $ 500.00 $ - 0% Smith Field # 3 -
No Lights Per Hour 20.00 $ 20.00 $ 20.00 $ - 0%
W/ Lights Per Hour 55.00 $ 55.00 $ 55.00 $ - 0%
Library Community Room (Full Room) -
Week Day Rate (9am - 5pm) Per Hour 25.00 $ 25.00 $ 25.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 60.00 $ 60.00 $ 60.00 $ - 0% Security Deposit Deposit 500.00 $ 500.00 $ 500.00 $ - 0% Library Community Room (Room A) -
Week Day Rate (9am - 5pm) Per Hour 15.00 $ 15.00 $ 15.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 25.00 $ 25.00 $ 25.00 $ - 0% Security Deposit Deposit 200.00 $ 200.00 $ 200.00 $ - 0% Library Community Room (Room B) -
Week Day Rate (9am - 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 35.00 $ 35.00 $ 35.00 $ - 0% Security Deposit Deposit 300.00 $ 300.00 $ 300.00 $ - 0%
2. Non-Profit/Government Fees -
Grand Oak Room -
159
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Week Day Rate (9am - 5pm) Per Hour 25.00 $ 25.00 $ 25.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 50.00 $ 50.00 $ 50.00 $ - 0% Security Deposit Deposit 300.00 $ 300.00 $ 300.00 $ - 0% Oak Room -
Week Day Rate (9am - 5pm) Per Hour 15.00 $ 15.00 $ 15.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 30.00 $ 30.00 $ 30.00 $ - 0% Security Deposit Deposit 200.00 $ 200.00 $ 200.00 $ - 0% Manzanita Room -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Tree Rooms -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Day Rooms -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Sun Room -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Ted Adcock Kitchen (Kitchen Only) -
Week Day Rate (9am - 5pm) Per Hour 15.00 $ 15.00 $ 15.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 30.00 $ 30.00 $ 30.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Ted Adcock Kitchen (with Room Rental) -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 200.00 $ 200.00 $ 200.00 $ - 0% Train Depot -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Smith Field # 3 -
No Lights Per Hour 20.00 $ 20.00 $ 20.00 $ - 0%
W/ Lights Per Hour 55.00 $ 55.00 $ 55.00 $ - 0%
160
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Library Community Room (Full Room) -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Library Community Room (Room A) -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% Library Community Room (Room B) -
Week Day Rate (9am - 5pm) Per Hour 10.00 $ 10.00 $ 10.00 $ - 0% Weekend/Weekday Rate (after 5pm) Per Hour 20.00 $ 20.00 $ 20.00 $ - 0% Security Deposit Deposit 100.00 $ 100.00 $ 100.00 $ - 0% 1 1. Public Safety Reports Each 10.00 $ 15.00 $ $ 15.00 5.00 50%
2. Photo Reproduction Each 20.00 $ 25.00 $ $ 25.00 5.00 25%
3. Audio Tape/CD Reproduction Per CD Disc 20.00 $ 25.00 $ $ 25.00 5.00 25%
4. Audio Tape Reproduction Per DVD Disc 20.00 $ 25.00 $ $ 25.00 5.00 25% -
2 -
1. Bingo Establishment Processing (Chapter 3.94) -
Bingo Establishment Each 134.00 $ 185.00 $ $ 185.00 51.00 38% Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
2. Fortune Telling (Chapter 3.95) -
New Business Each 668.00 $ 889.00 $ $ 889.00 221.00 33% Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
Each 668.00 $ 889.00 $ $ 889.00 221.00 33%
Renewal Tech. Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
3. Massage Establishments (Chapter 3.88) -
New Business Each 668.00 $ 889.00 $ $ 889.00 221.00 33% Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
Each 668.00 $ 889.00 $ $ 889.00 221.00 33%
Reinstatement Each 286.00 $ 185.00 $ $ 185.00 (101.00) -35%
4. Secondhand Dealers -
New Dealers Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
Each 134.00 $ 185.00 $ $ 185.00 51.00 38%
5. Solicitor / Peddler -
New Applicant Each 668.00 $ 889.00 $ $ 889.00 221.00 33% VIII. PUBLIC SAFETY
Duplication
Licensing
Renewal
Renewal
New Tech.
Renewal
Transfer
Renewal
161
DRAFT
2024
No. Fee Unit Type Current Fee
Recommended Fee
FY 2023-24
(Fee Study Results)
Proposed
FY 2025-26
(CPI Applied)
Fee Name $ Change % Change
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Annual Renewal Each 134.00 $ 185.00 $ $ 185.00 51.00 38% -
3 Miscellaneous Fees -
Vehicle Release Per Vehicle 95.00 $ 129.00 $ $ 129.00 34.00 36% Repossession Release Per Vehicle 15.00 $ 15.00 $ $ 15.00 - 0% Clearance/Special Letters Each 42.00 $ 40.00 $ $ 40.00 (2.00) -5% Illegal Sign Confiscation Per Incidence 173.00 $ 230.00 $ $ 230.00 57.00 33% Illegal Fireworks Confiscation Per Citation 173.00 $ 230.00 $ $ 230.00 57.00 33% -
4 -
Temporary Offstreet Parking Per Vehicle 21.00 $ - $ $ - (21.00) -100% -
5 D.U.I Cost Recovery -
Arrest with Traffic Collision & Transportation Per Response 749.00 $ 989.00 $ $ 989.00 240.00 32% Parking Fees
162
DRAFT
2024
6 Citation Fee Schedule FY 2025-26
Fee
Delinquent
Fee
1. Municipal Code [1]
3.92.030 Solicitors License Required Each 50.00 $ 44.00 $
9.11.010 Skateboard Park Use: Pads/Helmet Each 25.00 $ 44.00 $
9.12.040 Consume Alcohol In Public Right Of Way Each
9.12.050 Alcoholic Beverages-Public Parks Each
9.12.070 Prohibit Fires City Beaches Each
9.12.080 Prohibit Fires City Parks Each
9.12.090 Prohibit Glass Containers City Parks And Beaches Each
9.13.030 Park Hours-Closed Sunset to Sunrise Each
9.13.050 Unlawful Activities (Designated) Each
9.14.010 (B) Fireworks manf/sale/possession Each 107.00 $ 47.00 $
9.24.020 Sleep in Vehicle 2200/0600 Each 50.00 $ 44.00 $
9.48.020 Discharge Firearm (City) Each 100.00 $ 47.00 $
9.48.060 Sale To Minor/gas weapon Each 25.00 $ 44.00 $
10.08.020 Direct Traffic Unauthorized Person Each 50.00 $ 44.00 $
10.08.030 Traffic Direction Each 50.00 $ 44.00 $
10.08.060 Removing Chalk Marks Each 74.00 $ 44.00 $
10.12.030 Obedience To Signs Each 74.00 $ 44.00 $
10.16.040 U-Turns to Enter Parking Spaces Each 25.00 $ 44.00 $
10.28.020 Clinging To Motor Vehicle Each 50.00 $ 44.00 $
10.28.040 Riding/Driving Sidewalk (Vehicle/Horse) Each 25.00 $ 44.00 $
10.28.050 Drive On New Pavement/Markings Each 25.00 $ 44.00 $
10.28.060 Limited Access Each 46.00 $ 47.00 $
10.28.080 Obey Barriers And Signs Each 25.00 $ 44.00 $
10.36.110 Wheels Not Curbed Each 46.00 $ 47.00 $
10.36.010 No Parking, Stopping, Standing Each 45.00 $ 47.00 $
10.36.010 (B) Poplar Beach/Time Limit Parking Each 40.00 $ 44.00 $
10.36.030 Parking Restricted Each 45.00 $ 47.00 $
10.36.040 No Parking Zone (Permits) Each 49.00 $ 47.00 $
10.36.050 Parked Over 72 Hours Each 49.00 $ 47.00 $
10.36.060 Advertising For Sale On Street Each 46.00 $ 46.00 $
10.36.070 Repair Vehicle On Street Each 46.00 $ 47.00 $
10.36.080 Washing Vehicle On Street Each 46.00 $ 47.00 $
10.36.090 (B) School Zone Each 49.00 $ 47.00 $
10.36.100 (A) No Parking Posted Each 49.00 $ 47.00 $
10.36.100 (B) No Parking-Narrow Street Each 49.00 $ 47.00 $
10.36.120 Peddler Vehicle-No Permit Each 46.00 $ 47.00 $
10.36.130 Emergency Signs Each 80.00 $ 46.00 $
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 163
DRAFT
2024
6 Citation Fee Schedule FY 2025-26
Fee
Delinquent
Fee
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety)
10.36.150 Electric Vehicle Parking Only Each 46.00 $ 47.00 $
10.36.160 Electric Over Two Hours Each 40.00 $ 47.00 $
10.37.020 Oversize Vehicle 0200-0500 Each 80.00 $ 47.00 $
10.37.030 Non-Motorized Vehicle Unhook Each 80.00 $ 47.00 $
10.40.010 15 Min Zone (Green Curb) Each 49.00 $ 47.00 $
10.40.020 2 Hour Zone Each 49.00 $ 47.00 $
10.40.030 Parking On One-Way Streets Each 49.00 $ 47.00 $
10.40.040 (A) Diagonal Parking Zone Each 49.00 $ 47.00 $
10.40.040 (B) Front Tire 6 Inches From Curb Each 49.00 $ 47.00 $
10.40.050 Use More Than One Space Each 49.00 $ 47.00 $
10.40.060 No Stopping Zone Each 49.00 $ 47.00 $
10.40.070 12 Hour Parking-When Posted Each 46.00 $ 44.00 $
10.40.080 Move Vehicle - Avoid Time Limit Each 46.00 $ 44.00 $
10.40.090 Store Vehicle On Street Each 46.00 $ 44.00 $
10.40.100 Repeat Violations Each 46.00 $ 44.00 $
10.40.110 Extended Parking Permits Each 46.00 $ 44.00 $
10.44.020 Curb Marked (Red/White/Green) Each 74.00 $ 44.00 $
10.44.030 No Truck/Trailer Each 71.00 $ 44.00 $
10.44.040 Loading Zone Each 46.00 $ 44.00 $
10.44.050 Passenger Loading Zone Each 46.00 $ 44.00 $
10.44.060 No Parking In Alley Each 46.00 $ 44.00 $
10.44.070 Bus Zone Each 46.00 $ 44.00 $
10.48.030 Vehicle Off Road Each 71.00 $ 44.00 $
10.50.010 No Parking After Dusk Mirada/Redondo/Poplar Each 74.00 $ 44.00 $
10.50.020 No Parking After Dusk Wavecrest Each 74.00 $ 44.00 $
12.08.040 Dumping On Street/Alley/Gutter Each 286.00 $ 44.00 $
12.12.030 Dumping Each 124.00 $ 44.00 $
2. California Vehicle Code [2]
21113 (A) Parked On Public Ground Each 43.00 $ 42.00 $
22500.1 Parking Prohibited Each 38.00 $ 42.00 $
22500 (A) Parking In Intersection Each 38.00 $ 42.00 $
22500 (B) Parking On Crosswalk Each 38.00 $ 42.00 $
22500 ( C) Parking In Safety Zone Each 38.00 $ 42.00 $
22500 (D) Within 15' Fire Station Driveway Each 38.00 $ 42.00 $ 22500 (E) Parking In Driveway Each 38.00 $ 42.00 $
22500 (F) Parking On Sidewalk Each 38.00 $ 42.00 $
22500 (G) Obstruct Traffic @ Excavation Each 38.00 $ 42.00 $ 22500 (H) Double Parking Each 38.00 $ 42.00 $
164
DRAFT
2024
6 Citation Fee Schedule FY 2025-26
Fee
Delinquent
Fee
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) 22500 (I) Parking In Bus Zone Each 38.00 $ 42.00 $
22500 (J) Parking In Tunnel Each 38.00 $ 42.00 $
22500 (K) Parking On Bridge Each 38.00 $ 42.00 $
22500 (L) Blocking Wheelchair Access Each 333.00 $ 42.00 $ 22502 (A) Over 18" From Curb Each 33.00 $ 42.00 $
22502 (E) Curb Parking/One-Way Street Each 30.00 $ 42.00 $ 22504 (A) Unincorporated Area Parking Each 43.00 $ 42.00 $ 22505 (B) No Parking - State Hwy Each 48.00 $ 42.00 $
22507.8 ( A) Handicapped Space Without Placard Each 333.00 $ 42.00 $ 22507.8 ( B) Blocking Handicapped Space Each 333.00 $ 333.00 $ 22507.8 ( C) Hashmarks Handicap Zone Each 333.00 $ 333.00 $ 22514 Fire Hydrants - Within 15 Feet Each 38.00 $ 38.00 $ 22515 Unattended Vehicle - Engine Running Each 33.00 $ 33.00 $ 22519 Posted For Patrons Only Each 33.00 $ 33.00 $
22522 Block Sidewalk Ramp Each 333.00 $ 333.00 $
22523 (A) Abandon Vehicle On Highway Each 105.00 $ 105.00 $ 22523 A/B Abandoned Vehicle Each 105.00 $ 105.00 $
22523 (B) Abandon Vehicle - Private Property Each 105.00 $ 105.00 $ 22526 (A) Blocking Intersection Each 53.00 $ 53.00 $
22951 Park Lot - Street & Alley Each 25.00 $ 25.00 $
22952 (A) Park Lot-Tow/Removal Each 40.00 $ 40.00 $
22952 (B) Park Lot-Tow/Removal Each 40.00 $ 40.00 $
23333 Stop/Park On Bridge Each 43.00 $ 43.00 $
23336 Violate Posted Signs Each 40.00 $ 40.00 $
28071 Bumper Required-Fine Or P/C Each 25.00 $ 25.00 $
22507.8 (A) Handicapped Space Without Placard Each 333.00 $ 333.00 $ 4000 (A) Unregistered Vehicle Each 53.00 $ 53.00 $
4462 (B) Registration On Wrong Vehicle Each 30.00 $ 30.00 $ 4464 Altered License Plate Each 30.00 $ 42.00 $
5200 Lic Plate Missing - Fine Or P/C Each 35.00 $ 35.00 $ 5201 Plate Positioning - Fine Or P/C Each 30.00 $ 30.00 $ 5202 Period Of Display - Fine Or P/C Each 30.00 $ 30.00 $ 5204 (A) Tags Attach Wrong - Fine Or P/C Each 30.00 $ 30.00 $ Notes
[1] Citation fee amounts increase for two or more offenses. Applicable fees are stated on the violation notice. [2] California Vehicle Code Fees are established by the State of California and are not escalated by the CPI All Urban Consumers/San Francisco-Oakland-San Jose IX. REFUND POLICY
165
DRAFT
2024
6 Citation Fee Schedule FY 2025-26
Fee
Delinquent
Fee
City of Half Moon Bay
Draft Master Fee Schedule
Other Fees, Charges & Services
Fees are increased annually by the annual average CPI-W San Francisco-Oakland-Hayward of the previous year (excluding Development Impact Fees and Public Safety) Any request for Fee refunds shall be submitted in writing to the appropriate Department’s Director within 90 days from the date of submittal. The grounds for requesting a refund shall be detailed in the written request. However, once the City has commenced work on an applicable service for which a fee is charged, no refunds are allowed. The Department’s Director shall determine if a fee is refundable based on this criterion. Any refund will be net a processing fee equivalent to 0.5 hours of the Building Hourly Rate and any other incidentals that may be incurred. The party requesting the refund shall be informed in writing of the decision of the Department’s Director within ten (10) working days of receiving the written refund request. The requesting party may appeal the determination of the Department’s Director to the City Manager, within ten (10) days of mailing notice to the requesting party. The City Manager’s decision of the appeal review will be the final action taken by the City. 166