CITY COUNCIL AGENDA
CITY COUNCIL REGULAR MEETING
CITY OF HALF MOON BAY
TUESDAY, OCTOBER 21, 2025
HYBRID MEETING (SEE NEXT PAGE)
ADCOCK COMMUNITY CENTER
535 KELLY AVENUE
HALF MOON BAY, CA 94019
Robert Brownstone, Mayor
Debbie Ruddock, Vice Mayor
Patric Jonsson, Councilmember
Paul Nagengast, Councilmember
Deborah Penrose, Councilmember
7:00 PM
This agenda contains a brief description of each item to be considered. Those wishing to address the City Council on any matter not listed on the Agenda, but within the jurisdiction of the City Council to resolve, may come forward to the podium during the Public Forum portion of the Agenda and will have a maximum of three minutes to discuss their item. Those wishing to speak on a Public Hearing matter will be called forward at the appropriate time during the Public Hearing consideration.
Please Note: Anyone wishing to present materials to the City Council, please submit seven copies to the City Clerk.
Copies of written documentation relating to each item of business on the Agenda are on file in the Office of the City Clerk at City Hall and the Half Moon Bay Library where they are available for public inspection. If requested, the agenda shall be available in appropriate alternative formats to persons with a disability, as required by Section 202 of the Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12132.) Information may be obtained by calling 650-726-8271.
In compliance with the Americans with Disabilities Act, special assistance for participation in this meeting can be obtained by contacting the City Clerk’s Office at 650-726-8271. A 48-hour notification will enable the City to make reasonable accommodations to ensure accessibility to this meeting (28 CFR 35.102-35.104 ADA Title II).
https://www.halfmoonbay.gov/
1 HYBRID MEETING PARTICIPATION PROTOCOLS
This meeting will be held in-person and via Zoom for public participation. Remote participation is provided as a supplemental way to provide public comment, but this method does not always work. The public is encouraged to attend in person to ensure full participation. Public comments may be made in-person or remotely via Zoom, and interpretation will be available. All Councilmembers and staff will participate in person. During any public comment portions, attendees may use the “raise your hand” feature and will be called upon and unmuted when it is their turn to speak. The meeting will also be streamed on Channel 27, on pacificcoast.tv, and on the City website at https://www.halfmoonbay.gov/315/City-Council-Agendas. Please click to join the webinar: https://us06web.zoom.us/j/87674804231 or join by phone at 669-900-9128, using Webinar ID 876-7480-4231. If joining by phone, use *9 to raise your hand, *6 to mute and unmute.
1. ROLL CALL / PLEDGE OF ALLEGIANCE
2. APPROVAL OF AGENDA
3. PROCLAMATIONS AND PRESENTATIONS
3.A MID COAST COMMUNITY COUNCIL UPDATE
3.B LIBRARY ANNUAL REPORT AND PROCLAMATION
4. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE
5. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
6. CITY MANAGER UPDATES TO COUNCIL
7. PUBLIC FORUM
8. CONSENT CALENDAR
8.A WAIVE READING OF RESOLUTIONS AND ORDINANCES
8.B APPROVE THE MINUTES FROM THE OCTOBER 7, 2025 SPECIAL CITY COUNCIL MEETING
ATTACHMENT
8.C APPROVE THE MINUTES FROM THE OCTOBER 7, 2025 REGULAR CITY COUNCIL MEETING
ATTACHMENT
8.D APPROVE THE MINUTES FROM THE MARCH 14, 2024 SPECIAL PRIORITY SETTING CITY
COUNCIL MEETING
2 ATTACHMENT
8.E APPROVE THE MINUTES FROM THE NOVEMEBER 9, 2021 SPECIAL JOINT CITY COUNCIL
MEETING
ATTACHMENT
8.F WARRANTS FOR THE MONTH OF SEPTEMBER 2025
Staff Recommendation: Accept the warrants list for the month of September 2025.
STAFF REPORT
ATTACHMENT
8.G ADOPT A RESOLUTION CONSENTING TO THE DISSOLUTION OF THE SAN MATEO
COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY
Staff Recommendation: Adopt a Resolution Consenting to the Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
ATTACHMENT 3
ATTACHMENT 4
9. ORDINANCES AND PUBLIC HEARINGS
None.
10. RESOLUTIONS AND STAFF REPORTS
10.A FISCAL YEAR 2024-25 ANNUAL REPORT ON LAW ENFORCEMENT SERVICES AND
ACTIVITIES
Staff Recommendation: By motion, accept FY 2024-25 Annual Report on Law Enforcement Services and Activities.
STAFF REPORT
ATTACHMENT
3 10.B SEA HORSE RANCH LICENSE AGREEMENT
Staff Recommendation: Receive a report and provide direction on the proposed extension of the Sea Horse Ranch license agreement, which allows commercial horseback rides on the City’s portion of the Coastal Trail/Horse Trail and Poplar Beach, and expires on December 31, 2025.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
10.C MEMORANDUM OF UNDERSTANDING TO PARTICIPATE IN THE MULTIJURISDICTIONAL INCLUSIONARY HOUSING STUDY Staff Recommendation: Adopt a resolution: 1) Authorizing the City Manager to negotiate and execute a Memorandum of Understanding (“MOU”) and any documents required, in a form approved by the City Attorney, for a Multi-Jurisdictional Grand Nexus and Feasibility Study; and 2) Appropriating an amount not exceeding $59,314 from the Affordable Housing Fund to fund the Project.
STAFF REPORT
ATTACHMENT 1
ATTACHMENT 2
12. COMMISSION / COMMITTEE UPDATES
13. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS
14. CITY COUNCIL REPORTS
15. ADJOURNMENT
4 MINUTES
SPECIAL MEETING
CITY OF HALF MOON BAY CITY COUNCIL
TUESDAY, OCTOBER 7, 2025
TED ADCOCK COMMUNITY CENTER, 535 KELLY AVENUE
1. CONVENE SPECIAL MEETING / ROLL CALL
Mayor Brownstone called the Special Meeting to order at 6:32 p.m. A quorum of the Council was present.
PRESENT: Councilmember Jonsson, Penrose, and Mayor Brownstone ABSENT: Councilmember Nagengast and Vice Mayor Ruddock
2. OPEN SESSION IDENTIFICATION OF CLOSED SESSION ITEMS
City Attorney Engberg announced that the Council would be convening a Closed Session on the items listed on the agenda.
3. PUBLIC COMMENT ON CLOSED SESSION ITEMS
None.
4. CLOSED SESSION
4.A. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION (Govt. Code section 54956.9(d)(2)&(e)(5)):
Conference with Legal Counsel regarding significant exposure to litigation by former employee Jessica Blair based on statements made by Ms. Blair’s representative to Christopher Boucher, the City’s outside labor and employment counsel. Mr. Boucher made contemporaneous records of those statements, which records will be available for public inspection pursuant to Government Code section 54957.5.
5. ADJOURN SPECIAL MEETING
5 City Council Special Minutes
October 7, 2025
The meeting adjourned at approximately 7:05 p.m.
Respectfully Submitted: Approved:
Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 6 MINUTES
CITY OF HALF MOON BAY CITY COUNCIL
TUESDAY, OCTOBER 7, 2025
TED ADCOCK COMMUNITY CENTER, 535 KELLY AVENUE
1. ROLL CALL / PLEDGE OF ALLEGIANCE
Mayor Brownstone called the regular meeting to order at 7:09 p.m. and led the Pledge of Allegiance.
Assistant City Clerk Rodriguez called the Roll Call:
PRESENT: Councilmembers Jonsson and Penrose and Mayor Brownstone ABSENT: Vice Mayor Ruddock and Councilmember Nagengast
2. APPROVAL OF AGENDA
MOTION
Councilmember Penrose moved and Councilmember Jonsson seconded a motion to approve the Agenda. The question was called and the motion carried 3 – 0 – 2, with Vice Mayor Ruddock and Councilmember Nagengast absent.
3. PROCLAMATIONS AND PRESENTATIONS
3A. DOMESTIC VIOLENCE AWARENESS MONTH PROCLAMATION
Mayor Brownstone proclaimed October 2025 as Domestic Violence Awareness Month and presented a Proclamation to CORA’s representative, Lynn Schutte. 3B. HALF MOON BAY HISTORY ASSOCIATION
Resident Bill Scholtz presented an update on the Half Moon Bay History Association. 3C. BAY CITY FLOWERS PROPERTY PRESENTATION
Daniel Theothauld presented to the Council.
4. MAYOR'S ANNOUNCEMENTS OF COMMUNITY ACTIVITIES AND COMMUNITY SERVICE 7 October 7, 2025
City Council Minutes
Mayor Brownstone announced the upcoming pumpkin weigh-off and Pumpkin Festival.
5. REPORT OUT FROM RECENT CLOSED SESSION MEETINGS
City Attorney Engberg reported that the Council met in Closed Session on October 7, 2025 to discuss one item of anticipated ligation. No reportable action was taken.
6. CITY MANAGER UPDATES TO COUNCIL
City Manager Chidester discussed a recent event at Carter Park and the success of the Summer’s End Music Festival.
7. PUBLIC FORUM
The following individuals addressed the Council during public forum:
• Deborah Penrose
• Monica Berlin
• Harvey Rarback
• Joaquin Jimenez
• Krystlyn Geidt
8. CONSENT CALENDAR
The Consent Calendar consisted of the following items:
8A. WAIVE READING OF RESOLUTIONS AND ORDINANCES
8B. APPROVE THE MINUTES OF THE SEPTEMBER 16, 2025 SPECIAL MEETING 8C. APPROVE THE MINUTES OF THE SEPTEMBER 16, 2025 REGULAR MEETING 8D. APPROVE THE MINUTES OF THE DECEMBER 16, 2024 SPECIAL JOINT MEETING 8E. ADOPT RESOLUTION 2025-67, RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHRISTINE BOLAND IN THE AMOUNT OF $142,800, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT OF $172,800, TO PROVIDE SERVICES RELATED TO THE OFFICE OF THE CITY CLERK THROUGH JUNE 2026.
8F. ADOPT RESOLUTION 2025-68, AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE A CONSTRUCTION CONTRACT WITH G. BORTOLOTTO & COMPANY, INC., OF 8 October 7, 2025
City Council Minutes
SAN CARLOS, CA, IN THE AMOUNT OF $659,460, APPROVE A CONSTRUCTION CONTINGENCY IN AN AMOUNT NOT EXCEEDING 20%, OR $131,892 OF THE CONTRACT AWARD AMOUNT FOR POTENTIAL CHANGE ORDERS FOR THE FISCAL YEAR 2025-26 PAVEMENT MANAGEMENT PROJECT (CIP PROJECT NO. 1038) FOR A TOTAL CONSTRUCTION BUDGET OF $791,352
8G. ADOPT RESOLUTION 2025-69, AUTHORIZING THE CITY MANAGER TO AWARD AND EXECUTE A CONSTRUCTION CONTRACT WITH G. BORTOLOTTO & COMPANY, INC., OF SAN CARLOS, CALIFORNIA, IN THE AMOUNT OF $659,460, APPROVE A CONSTRUCTION CONTINGENCY IN AN AMOUNT NOT EXCEEDING 20%, OR $131,892 OF THE CONTRACT AWARD AMOUNT FOR POTENTIAL CHANGE ORDERS FOR THE FISCAL YEAR 2025-26 PAVEMENT MANAGEMENT PROJECT (CIP PROJECT NO. 1038) FOR A TOTAL CONSTRUCTION BUDGET OF $791,352
MOTION
Mayor Brownstone moved and Councilmember Jonsson seconded a motion to approve all Consent Calendar items. The question was called and the motion carried 3 – 0 – 2, with Vice Mayor Ruddock and Councilmember Nagengast absent.
9. WAIVE READING OF RESOLUTIONS AND ORDINANCES
10. ORDINANCES AND PUBLIC HEARINGS
None.
11. RESOLUTIONS AND STAFF REPORTS
11A. COMMUNITY MICROGRID DISCUSSION
Interim City Engineer Leda and Peninsula Clean Energy’s Ross provided a report on Community Microgrid Options. The City Council discussed the item and provided direction to staff.
MOTION
Councilmember Jonsson moved to recommend Microgrid Option 4: Downtown, Councilmember Penrose seconded the motion. The question was called and the motion carried 3 – 0 – 2, with Vice Mayor Ruddock and Councilmember Nagengast absent.
11B. RECEIVE A REPORT AND INFORMATION REGARDING A RESOLUTION CONSENTING
TO THE DISSOLUTION OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP
JOINT POWERS AUTHORITY
9 October 7, 2025
City Council Minutes
Administrative Services Director Rossi provided a report and information on the dissolution of The Cities Group. Council asked questions and discussed the item. 11C. COMMERCIAL VITALITY ORDINANCE STUDY SESSION
Economic and Vitality Manager Decker conducted a study session on establishing standards for blighted and empty commercial storefronts.
Mayor Brownstone announced a break at approximately 8:49 p.m. and resumed the meeting at 8:55 p.m.
Council asked clarifying questions of staff.
The following individuals addressed the council:
• Nancy Fontana
• Krystlyn Geidt
Council discussed the item and provided direction to staff.
12. COMMISSION / COMMITTEE UPDATES
None.
13. FOR FUTURE DISCUSSION / POSSIBLE AGENDA ITEMS
None.
14. CITY COUNCIL REPORTS
None.
15. ADJOURNMENT
Mayor Brownstone adjourned the meeting at approximately 9:25 p.m.
Respectfully Submitted: Approved:
________________________________ ____________________________ Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 10 HALF MOON BAY CITY COUNCIL
SPECIAL MEETING - PRIORITY SETTING PLANNING
THURSDAY, MARCH 14, 2024
EMERGENCY OPERATIONS CENTER, 537 KELLY AVENUE
CALL TO ORDER / ROLL CALL
The Special Meeting was called to order at 11:03 a.m. Roll Call was taken.
Present: Councilmembers Brownstone, Penrose, Ruddock, Vice Mayor Rarback and Mayor Jiminez
INTRODUCTION AND WELCOME
City Manager Chidester welcomed everyone to the meeting and outlined the schedule for the day.
BUDGET AND FISCAL YEAR 2023-2025 PRIORITY RECAP
Finance Manager Stiles presented a recap of the budget and financial outlook.
PUBLIC COMMENT
None.
FISCAL YEAR 2024-2025 PRIORITY SETTING PLANNING
City Manager Chidester outlined the five areas that the Council would be focusing on during the Priority Setting session:
• Affordable Housing
• Public Health, Safety and Emergency Preparedness
• Community and Climate Resilience and Sustainability
• Economic Recovery and Development
• Transportation, Circulation and Mobility
• Other
11 March 14, 2024
City Council Special Meeting
Councilmembers provided their respective comments on the five priority areas.
PUBLIC COMMENT
The following members of the public addressed the Council:
• Mr. Gregorioff
• Krystlyn Geidt
WRAP UP, SUMMARY, AND NEXT STEPS
City Manager Chidester summarized the meeting and stated that he would take the commentary back and begin to develop a detailed work plan.
ADJOURNMENT
Mayor Jiminez adjourned the meeting at 2:14 p.m.
Respectfully submitted,
_______________________________ ________________________________ Maggie Rodreguiz, Assistant City Clerk Juaquin Jiminez, Mayor 12 MINUTES
CITY OF HALF MOON BAY
CITY COUNCIL AND PLANNING COMMISSION
SPECIAL JOINT MEETING
TUESDAY, NOVEMBER 9, 2021
TED ADCOCK COMMUNITY CENTER, 535 KELLY AVENUE
CALL TO ORDER / ROLL CALL
The meeting was called to order at 5:00 p.m. by Mayor Brownstone, who welcomed both the City Council and Planning Commission members for the special joint meeting. Mayor Brownstone noted it was a rare opportunity to have everyone together and expressed appreciation for the significant public attendance.
Roll call was taken with the following present, constituting a quorum for both bodies:
City Councilmembers present:
Robert Brownstone, Mayor
Debbie Ruddock, Vice Mayor
Joaquin Jimenez, Councilmember
Harvey Rarback, Councilmember
Deborah Penrose (arrived late)
Planning Commissioners present:
Steve Ruddock, Chair
Sara Polgar, Vice Chair
James Benjamin, Commissioner
David Gorn, Commissioner
Planning Commissioner absent:
Rick Hernandez
1. SPECIAL WORK SESSION: CITY COUNCIL AND PLANNING COMMISSION
1.A. WORK SESSION – HOUSING SITES AND MEASURE D
Community Development Director Ekas and staff member Cozzolino presented an overview of potential housing sites in Half Moon Bay to address the Regional Housing Needs Allocation (RHNA) requirements. The presentation covered multiple categories of sites:
Town Center Sites:
13 November 9, 2021
City Council/ Planning Commission Minutes
• Recently subdivided properties (940 Main Street and 320 Church Street) that could potentially support more units than currently planned
• Underdeveloped sites in downtown that could be densified • Opportunities for infill development
Farm Worker Housing Sites:
• Various sites enabled by the Land Use Plan with the Workforce Housing Overlay • A pre-application project at Highway 1 and Mira Montes Point Road with up to 7 units • Religious institution property with potential for housing • Agricultural properties that could support approximately 75 workforce housing units Planned Development (PD) Sites:
• Podesta PD, which could accommodate approximately 150 units with neighborhood services • Nurserymen's Exchange with potential for over 50 units Mobile Home Parks:
• Potential expansion of Hilltop Mobile Home Park with approximately 30 units Publicly Owned Sites:
• School district properties (potentially 55 units across Cunha, Hatch, and the high school) • 555 Kelly Avenue (city-owned), with potential for 6-8 units, possibly for supportive/transitional housing
• 880 Stone Pine Road (city-owned corporation yard), with potential for housing development on a portion of the site
• Upper Glencree (city-owned), with potential for development on the portion zoned for medium residential
Ms. Ekas summarized that the identified sites could meet the city's RHNA allocation of 480 units, with the inventory showing approximately 600 potential units, including sites that need further study.
After the presentation, Mayor Brownstone opened the floor for public comment.
PUBLIC COMMENT
The following individuals addressed the City Council and Planning Commission:
14 November 9, 2021
City Council/ Planning Commission Minutes
• Judy Taylor
• Rayon
• Mike Ferrara
• Dora
Following the public comments, Planning Commissioners provided their insights:
Commissioner Benjamin expressed concern about potential hazards and constraints at some sites, particularly drainage issues. He cautioned against assuming the city has an obligation to build the housing rather than just zoning for it, and recommended learning from both successful and unsuccessful housing projects in other jurisdictions.
Vice Chair Polgar supported the city pursuing incentives for affordable housing development, particularly for very low and low-income categories. She viewed the constraints as manageable and favored exploring greater height allowances where appropriate.
Commissioner Gorn noted that ADUs might not fully address affordable housing needs and expressed support for city involvement to ensure local residents benefit from new affordable housing.
Chair Ruddock emphasized the importance of finding the right partners for developing affordable housing, noting that the city can't solve the problem alone. He recommended focusing on town center sites due to proximity to services and fewer constraints.
City Council members then shared their perspectives:
Council Member Rarback prioritized addressing the long-neglected 555 Kelly Avenue site and advocated for building 50-70 units of low and extremely low-income housing, suggesting 880 Stone Pine as the most viable location for this scale of development.
Council Member Penrose suggested focusing on 1-2 priority sites rather than investigating every option, preferring to concentrate on city-owned properties where land costs are already covered. She expressed a preference for Stone Pine but requested more information about both 555 Kelly and 880 Stone Pine.
Council Member Jimenez emphasized the urgency of action, noting the overcrowded conditions many families face. He supported focusing on 880 Stone Pine as a priority site where more units could be built, calling for breaking ground in 2022.
Vice Mayor Ruddock favored prioritizing 555 Kelly Avenue, expressing concerns about Stone Pine's location (flood risk, high fire hazard proximity, dam inundation zone), circulation issues, and lack of 15 November 9, 2021
City Council/ Planning Commission Minutes
transit access. She suggested developing strategies similar to POST's approach in working with landowners to secure property for public benefit.
Mayor Brownstone described his work with nonprofit housing organizations who have shown interest in partnering with the city. He emphasized the importance of these partnerships and the city's affordable housing fund, noting that these organizations conduct thorough due diligence and have been successful in building quality affordable housing in Half Moon Bay.
After discussion, the Council directed staff to:
1. Continue exploring both 555 Kelly and 880 Stone Pine as potential housing sites
2. Assess the constraints and possibilities for both properties
3. Gather input from potential nonprofit housing partners about site feasibility
4. Focus on developing low and very low-income housing in the downtown area Measure D Discussion
Staff member Cozzolino presented an overview of Measure D (the city's growth control measure) and potential updates to better align with current priorities:
• Measure D limits annual growth to 1.5% of the city's population • The growth control is working as intended, with minimal population change since 2000 • Recent challenges include increased ADU activity and the need to align scoring criteria with current priorities
Staff proposed several updates to the Measure D ordinance:
1. Allowing phasing for rental housing developments
2. Creating a mechanism for transfers of unused allocations
3. Exempting application fees for affordable units
4. Potentially banking allocations for affordable housing
5. Considering partial allocations for ADUs based on their reduced resource usage Ms. Ekas addressed questions about affordable housing requirements and rent levels for different income categories, clarifying that maximum affordable rents are scaled to income levels within each category.
Public comments included concerns about the environmental review process creating barriers to housing development, observations about Measure D's impact on housing production, and debates about whether the measure contributes to housing affordability challenges.
Planning Commission feedback included:
16 November 9, 2021
City Council/ Planning Commission Minutes
Commissioner Gorn supported most proposed changes but expressed concern that banking allocations might conflict with the spirit of Measure D.
Commissioner Benjamin noted that Measure D serves multiple purposes including addressing Coastal Act requirements. He expressed caution about counting ADUs as partial units given potential future increased occupancy.
Vice Chair Polgar supported banking allocations for affordable housing and was open to partial ADU allocations given their documented reduced resource usage. She suggested maintaining water conservation as a scoring criterion.
Chair Ruddock advised caution in interpreting the Measure D ballot language, noting that banking was specifically rejected by voters when the measure was passed. He supported partial allocations for ADUs if data confirms their reduced resource usage.
City Council feedback included:
Council Member Rarback supported banking allocations specifically for low and extremely lowincome affordable housing.
Vice Mayor Ruddock expressed skepticism about counting ADUs as partial units without more years of data. She suggested exploring banking options that wouldn't create development spikes, which was contrary to the measure's intent.
Council Member Penrose favored partial allocations for ADUs in downtown but not outside of downtown, and supported transfers only for deed-restricted or constrained affordable housing.
Council Member Jimenez appreciated the clarification on deed restrictions and noted that while he supported ADUs, he questioned whether they effectively address family housing needs. He emphasized the importance of building housing near services.
Mayor Brownstone expressed concern about potential litigation if banking provisions conflicted with the original ballot measure language but supported phasing options. He also suggested considering water usage in sustainability scoring.
Staff indicated they had received sufficient direction to proceed with drafting ordinance updates, with caution regarding the legal review of banking provisions and further study of ADU partial allocations.
ADJOURN
17 November 9, 2021
City Council/ Planning Commission Minutes
The meeting was adjourned at approximately 9:10 PM.
________________________________ ____________________________________ Maggie Rodreguiz, Asst. City Clerk Robert Brownstone, Mayor 18 BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 21, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
From: Lisa Rossi, Administrative Services Director
TITLE: WARRANTS FOR THE MONTH OF SEPTEMBER 2025
______________________________________________________________________________ RECOMMENDATION:
Accept the warrants list for the month of September 2025.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Governance Elements of the Strategic Plan.
DISCUSSION:
During this month, the City processed 4 check runs. The table below outlines each check run and their individual totals:
Check Run Date Amount
September 4 $225,615
September 11
September 18
$147,336
$842,929
September 25 $258,610
Total $1,474,490
The City processed payments related to 8 capital improvement projects, in total amount of $157,788: Highway 1 Safety - North, Carter Park, Pilarcitos Creek Restoration, LCP Implementation Project, Climate Action and Adaptation Plan, Smith Field Site Assessment, Main Street Bridge Maintenance, Pedestrian/Bicycle Connection.
Staff has included a list of all vendors who received $30,000 or more during this reporting period, as shown in the table below:
19 City of Half Moon Bay
Vendor Payments Exceeding $30,000
By Vendor and Funding Source
September 2025
Payee General Fund Other Funds Description
COLANTUONO HIGHSMITH WHATLEY PC
-
197,652 JULY'25 LEGAL SERVICES - SAM
HMB COASTSIDE CHAMBER
31,018
14,000 JULY '25 BID, AUG'25 OPERATIONS AND MAINTENANCE OF OCC
JOBTRAIN INC
-
33,695 JULY '25 JOB-SEEKER WORKFORCE DEVELOPMENT PROGRAM SERVICES
SEWER AUTHORITY MID-COASTSIDE
-
520,072 SEPT '25 OPERATIONS AND MAINTENANCE, AUG'25 PASS THRU INVOICES
SHUTE MIHALY & WEINBERGER LLP
146,846
4,513 LEGAL EXPENSES
SMCO PUBLIC SAFETY COMMUNICATIONS
80,000
- FY 24/25 DISPATCH SERVICES
WELLS FARGO
33,592
9,985 CITY-WIDE SMALL PURCHASES ON CREDIT CARDS
ATTACHMENTS:
Attachment 1 - Check Disbursement List by Check Date
20 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 1 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM Report Criteria:
Report type: GL detail
ABAG POWER PURCHASING POOL
56695 ASSOCIATION OF BAY AREA GOVERNMENTS 09/25/2025 FY 26 LEVELIZED CHARGE-NAT GAS 630.00-56695 ASSOCIATION OF BAY AREA GOVERNMENTS 09/25/2025 WORKING CAPITAL DEPOSIT 22.78-56930 ASSOCIATION OF BAY AREA GOVERNMENTS 09/11/2025 FY 26 LEVELIZED CHARGE-NAT GAS 630.0056930 ASSOCIATION OF BAY AREA GOVERNMENTS 09/11/2025 WORKING CAPITAL DEPOSIT 22.7857008 ASSOCIATION OF BAY AREA GOVERNMENTS 09/25/2025 FY 26 LEVELIZED CHARGE-NAT GAS 630.0057008 ASSOCIATION OF BAY AREA GOVERNMENTS 09/25/2025 WORKING CAPITAL DEPOSIT 22.78 Total ABAG POWER PURCHASING POOL: 652.78
ABUNDANT GRACE COASTSIDE WORKER
56963 ABUNDANT GRACE COASTSIDE WORKER 09/18/2025 AUG'25-PROVIDE HOMELESS COASTAL CLEAN-UP SERVICES 7,180.00 Total ABUNDANT GRACE COASTSIDE WORKER: 7,180.00
ALLAN ALIFANO
56964 ALLAN ALIFANO 09/18/2025 REFUND-PLANNING DEPOSIT PDP-23-080 781.50 Total ALLAN ALIFANO: 781.50
AMERICAN DEBRIS BOX SERVICE INC.
56929 AMERICAN PORTABLES 09/11/2025 FY 25/26 PORTABLE TOILET RENTAL AND SERVICES 1,305.0056929 AMERICAN PORTABLES 09/11/2025 FY 25/26 PORTABLE TOILET RENTAL AND SERVICES 2,800.0056929 AMERICAN PORTABLES 09/11/2025 FY 25/26 PORTABLE TOILET RENTAL AND SERVICES 4,362.0057006 AMERICAN PORTABLES 09/25/2025 FY 25/26 PORTABLE TOILET RENTAL AND SERVICES 200.00 Total AMERICAN DEBRIS BOX SERVICE INC.: 8,667.00
AMERICAN ENERGY SOCIETY
56965 AMERICAN ENERGY SOCIETY 09/18/2025 AUG'25-TO OPERATE COASTSIDE VENTURE STUDIO (CSVS) - A BUSINESS INCUBATOR VIA THE OPPORT 19,941.35 Total AMERICAN ENERGY SOCIETY: 19,941.35
ARG CONSERVATION SERVICES
57007 ARG CONSERVATION SERVICES 09/25/2025 MAIN ST BRIDGE FACADE INSPECTION AND ROPES ACCESS, SITE SURVEY, PROJECT COORDINATION, AN 13,344.45 Total ARG CONSERVATION SERVICES: 13,344.45
BAIRD DRISKELL ABRAMS COMMUNITY PLANNIN
57009 BAIRD DRISKELL ABRAMS COMMUNITY PLANNI 09/25/2025 AUG'25- DOCUMENT REVIEW, SUPPORT FOR COMMUNITY OUTREACH & ENGAGEMENT, & ONGOING 2,560.00 21 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 2 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM Total BAIRD DRISKELL ABRAMS COMMUNITY PLANNIN: 2,560.00
BECKER GRAPHICS
56978 LAURA L. BECKER 09/18/2025 INSTRUCTOR PAYMENT- ZUMBA AUG'25 915.00 Total BECKER GRAPHICS: 915.00
BIG CREEK LUMBER
56932 BIG CREEK LUMBER 09/11/2025 LUMBER 76.55
Total BIG CREEK LUMBER: 76.55
BIOMAAS INC
56933 BIOMAAS INC 09/11/2025 117 ALAMEDA AVE PDP-25-005 7,136.0056933 BIOMAAS INC 09/11/2025 117 ALAMEDA AVE PDP-25-005 7,136.0056933 BIOMAAS INC 09/11/2025 117 ALAMEDA AVE PDP-25-005 7,136.00- Total BIOMAAS INC: 7,136.00
BLACK & VEATCH CORPORATION
56917 BLACK & VEATCH CORPORATION 09/04/2025 PO FOR THE PSA FOR STORMWATER (NPDES) & ANNUAL REPORTING SERVICES FOR 2025 1,926.50 56967 BLACK & VEATCH CORPORATION 09/18/2025 PO FOR THE PSA FOR STORMWATER (NPDES) & ANNUAL REPORTING SERVICES FOR 2025 14,939.00 Total BLACK & VEATCH CORPORATION: 16,865.50
BRIDGET JETT
57010 BRIDGET JETT 09/25/2025 REIMBURSEMENT-PLANNING COMMISSION SUPPLIES 49.9657010 BRIDGET JETT 09/25/2025 REIMBURSEMENT-PLANNING COMMISSION SUPPLIES 9.87 Total BRIDGET JETT: 59.83
CA DEPT OF CONSERVATION
56934 CA DEPARTMENT OF CONSERVATION 09/11/2025 SMIP Q4 FY24/25 REPORT FEE 1,308.9656934 CA DEPARTMENT OF CONSERVATION 09/11/2025 SMIP FEES WITHHELD FY'24/25 QTR4 65.45- Total CA DEPT OF CONSERVATION: 1,243.51
CA DEPT OF TRANSPORTION
57011 CA DEPT OF TRANSPORTION 09/25/2025 APR-JUN'25 SIGNALS & LIGHTING 5,955.74 Total CA DEPT OF TRANSPORTION: 5,955.74
22 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 3 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM CALIFORNIA BUILDING STANDARDS COMM.
56935 CALIFORNIA BUILDING STANDARDS COMM. 09/11/2025 BSASRF Q4 FY24/25 REPORT FEE 401.0056935 CALIFORNIA BUILDING STANDARDS COMM. 09/11/2025 BSASRF Q4 FY24/25 RETAINER 40.10- Total CALIFORNIA BUILDING STANDARDS COMM.: 360.90
CALNET3
56916 AT&T 09/04/2025 APR'25 PHONE SERVICE 62.7756916 AT&T 09/04/2025 JUNE'25 PHONE SERVICE 62.1556916 AT&T 09/04/2025 JULY'25 PHONE SERVICE 62.1756916 AT&T 09/04/2025 AUG'25 PHONE SERVICE 61.3156931 AT&T 09/11/2025 AUG'25 PHONE SERVICE 1,023.8956966 AT&T MOBILITY 09/18/2025 AUG'25 PHONE SERVICE 425.06 Total CALNET3: 1,697.35
CAPITAL ONE TRADE CREDIT
56936 CAPITAL ONE TRADE CREDIT 09/11/2025 MAINT SUPPLIES AUG'25 1,768.04 Total CAPITAL ONE TRADE CREDIT: 1,768.04
CASELLE INC.
56937 CASELLE INC. 09/11/2025 OCT-FY 25/26 CASELLE ERP SOFTWARE 4,238.00 Total CASELLE INC.: 4,238.00
CHRISTINE D. BOLAND
56938 CHRISTINE D. BOLAND 09/11/2025 JULY'25-TO PERFORM DUTIES AND SERVICES RELATED TO THE OFFICE OF CITY CLERK 4,625.0056938 CHRISTINE D. BOLAND 09/11/2025 AUG'25-TO PERFORM DUTIES AND SERVICES RELATED TO THE OFFICE OF CITY CLERK 17,482.50 Total CHRISTINE D. BOLAND: 22,107.50
COAST RIDGE ECOLOGY
57012 COAST RIDGE ECOLOGY 09/25/2025 BIO SERVICES WAVE AVE PDP-24-007 2,027.5057012 COAST RIDGE ECOLOGY 09/25/2025 BIO SERVICES WAVE AVE PDP-24-007 2,027.5057012 COAST RIDGE ECOLOGY 09/25/2025 BIO SERVICES WAVE AVE PDP-24-007 2,027.50- Total COAST RIDGE ECOLOGY: 2,027.50
COASTSIDE COUNTY WATER DISTRICT
56968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 501 MAIN ST 302.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 501 MAIN ST_DC 44.8656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 CITY OF HMB/COAST.COMM.SENIOR.CNTR. 44.86 23 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 4 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 56968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 503 JOHNSTON ST 108.76 56968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 MEDIAN STRIP/HWY ONE # IRRIGATION 73.5656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 1310 LORYN LN # IRRIGATION 179.1656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 723 MILL ST # IRRIGATION 38.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 461 OAK AVE 38.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 FERNANDES PARK/MAIN ST # IRRIGATION 73.5656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 555 KELLY AVE 50.6756968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 LIFT STATI FAIRWAY DR 38.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 535 KELLY AVE 329.6656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 537 KELLY AVE 123.7256968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 201 WAVECREST RD 6,935.8956968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 HIGGINS CYN RD 284.7656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 529 RUISSEAU FRANCAIS AVE # IRRIGATION 985.2956968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 627 ALSACE LORAINE AVE 460.7656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 502 MAIN ST 267.1656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 MAIN & HWY 1 # IRRIGATION 883.1656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 HWY 92 MEDIAN # WEST IRRIGATION 38.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 HWY 92 MEDIAN # EAST IRRIGATION 38.3656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 620 CORREAS/LIBRARY 474.8956968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 620 CORREAS/LIBRARY #DC 114.2656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 620 CORREAS/LIBRARY # IRRIGATION 646.4656968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 10 STONE PINE RD # IRRIGATION 263.6956968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 880 STONE PINE RD # COMM 300.6956968 COASTSIDE COUNTY WATER DISTRICT 09/18/2025 HYDRANT METER 112.36 Total COASTSIDE COUNTY WATER DISTRICT: 13,252.34
COASTWEST FIRE PROTECTION
56939 COASTWEST FIRE PROTECTION 09/11/2025 FIRE SPRINKLER REPAIRS-COMMUNITY CENTER 1,485.00 Total COASTWEST FIRE PROTECTION: 1,485.00
COLANTUONO HIGHSMITH WHATLEY PC
56918 COLANTUONO HIGHSMITH WHATLEY PC 09/04/2025 JULY'25 LEGAL SERVICES -SAM 166,895.7457013 COLANTUONO HIGHSMITH WHATLEY PC 09/25/2025 AUG'25 LEGAL SERVICES -SAM 30,756.65 Total COLANTUONO HIGHSMITH WHATLEY PC: 197,652.39
COUNTY OF SAN MATEO
56969 COUNTY OF SAN MATEO 09/18/2025 AUG'25 MICROWAVE MUX DSO 82.25 Total COUNTY OF SAN MATEO: 82.25
24 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 5 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM
CRUZIO INTERNET
56940 CRUZIO INTERNET 09/11/2025 INTERNET SERVICE 14.95 Total CRUZIO INTERNET: 14.95
DAILY JOURNAL
56956 SAN MATEO DAILY JOURNAL 09/11/2025 ADVERTISING PDP-2025-013 1,008.0056956 SAN MATEO DAILY JOURNAL 09/11/2025 ADVERTISING PDP-2025-013 1,008.0056956 SAN MATEO DAILY JOURNAL 09/11/2025 ADVERTISING PDP-2025-013 1,008.00-56991 SAN MATEO DAILY JOURNAL 09/18/2025 ADVERTISING-HOUSING ELEMENT UPDATE 1,008.0056991 SAN MATEO DAILY JOURNAL 09/18/2025 ADVERTISING-SUMMER'S END 2,440.4056991 SAN MATEO DAILY JOURNAL 09/18/2025 ADVERTISING-SMITH FIELD 1,008.00 Total DAILY JOURNAL: 5,464.40
EWING IRRIGATION PRODUCTS
56941 EWING IRRIGATION PRODUCTS INC. 09/11/2025 AUG '25 MAINTENANCE SUPPLIES 196.7757014 EWING IRRIGATION PRODUCTS INC. 09/25/2025 IRRIGATION MATERIALS 183.27 Total EWING IRRIGATION PRODUCTS: 380.04
FIRST AMERICAN TITLE
56942 FIRST AMERICAN TITLE 09/11/2025 PRELIMINARY TITLE REPORT-APN 056-135-490, 056-136-120 2,500.00 Total FIRST AMERICAN TITLE: 2,500.00
FLOWBIRD AMERICA INC.
57015 FLOWBIRD AMERICA INC. 09/25/2025 AUG'25 MAINT SERVICE 124.0057015 FLOWBIRD AMERICA INC. 09/25/2025 JULY'25 MAINT SERVICE 194.95 Total FLOWBIRD AMERICA INC.: 318.95
FLYERS ENERGY LLC
56943 FLYERS ENERGY, LLC 09/11/2025 AUG'25 FUEL 2,252.41 Total FLYERS ENERGY LLC: 2,252.41
FRANCINE MILLS
57016 FRANCINE MILLS 09/25/2025 REFUND-CLASS CANCELED-PICKLEBALL MINI BOOTCAMP 65.00 Total FRANCINE MILLS: 65.00
25 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 6 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM
GOOD CITY COMPANY
56944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 67.5056944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 371.2556944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 337.5056944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 67.5056944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-24-054 641.2556944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-24-054 641.2556944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-24-054 641.25-56944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-25-017 337.5056944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-25-017 337.5056944 GOOD CITY COMPANY 09/11/2025 ASSISTANT PLANNER SERVICES PDP-25-017 337.50-56944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 472.5056944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 236.2556944 GOOD CITY COMPANY 09/11/2025 FY 25/26 ASSISTANT PLANNER SERVICES AS NEEDED 202.50 Total GOOD CITY COMPANY: 2,733.75
GRANICUS LLC
56970 GRANICUS LLC 09/18/2025 AUG'25, GRANICUS SERVICE 620.53 Total GRANICUS LLC: 620.53
HALF MOON BAY BUILDING & GARDEN
56971 HALF MOON BAY BUILDING & GARDEN 09/18/2025 50LBS CONCRETE 36.0657017 HALF MOON BAY BUILDING & GARDEN 09/25/2025 MIXED TOP SOIL 43.7557017 HALF MOON BAY BUILDING & GARDEN 09/25/2025 50LBS FAST SET CONCRETE 72.12 Total HALF MOON BAY BUILDING & GARDEN: 151.93
HALF MOON BAY GRADING & PAVING INC.
56945 HALF MOON BAY GRADING & PAVING INC. 09/11/2025 CONCRETE WORK ON MAIN ST & STONE PINE RD PER ESTIMATE DATED 6/10/2025 14,000.0057018 HALF MOON BAY GRADING & PAVING INC. 09/25/2025 CLASS 2 BASE ROCK - CITY CORP YARD 1,250.05 Total HALF MOON BAY GRADING & PAVING INC.: 15,250.05
HEAD AND HEART ADVISORY
56919 HEAD AND HEART ADVISORY 09/04/2025 AUG '25-OCC CONSULTING 4,437.50 Total HEAD AND HEART ADVISORY: 4,437.50
HILARY STAMPER
56972 HILARY STAMPER 09/18/2025 INSTRUCTOR PAYMENT - LINE DANCING INT DROP-INS 208.0057019 HILARY STAMPER 09/25/2025 INSTRUCTOR PAYMENT - LINE DANCING SERIES 1,725.50 26 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 7 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57019 HILARY STAMPER 09/25/2025 INSTRUCTOR PAYMENT - LINE DANCING DROP-INS 1,694.00 Total HILARY STAMPER: 3,627.50
HMB COASTSIDE CHAMBER OF COMMERCE
57020 HMB COASTSIDE CHAMBER 09/25/2025 AUG'25-PROVIDE OPERATIONS MANAGEMENT & SUPPORT OF THE OCC 14,000.00 57020 HMB COASTSIDE CHAMBER 09/25/2025 JULY'25 BID (IN CITY) 22,742.0057020 HMB COASTSIDE CHAMBER 09/25/2025 JULY'25 BID (OOC) 8,276.00 Total HMB COASTSIDE CHAMBER OF COMMERCE: 45,018.00
HUE & CRY SECURITY SYSTEMS INC.
56947 HUE & CRY SECURITY SYSTEMS INC. 09/11/2025 SERVICE CALL ON FIRE SYSTEM 405.9656947 HUE & CRY SECURITY SYSTEMS INC. 09/11/2025 OCT'25 SECURITY SERVICE 197.7756947 HUE & CRY SECURITY SYSTEMS INC. 09/11/2025 OCT'25 SECURITY SERVICE 80.0056947 HUE & CRY SECURITY SYSTEMS INC. 09/11/2025 OCT'25 SECURITY SERVICE 415.71 Total HUE & CRY SECURITY SYSTEMS INC.: 1,099.44
IAN PATTERSON
57021 IAN PATTERSON 09/25/2025 REFUND-5 OF 6 CLASSES-PUPPIES & BEYOND 187.50 Total IAN PATTERSON: 187.50
INFINITY TECHNOLOGIES
56948 INFINITY TECHNOLOGIES 09/11/2025 AUG-FY 25/26 IT HELPDESK 13,960.00 56948 INFINITY TECHNOLOGIES 09/11/2025 AUG-FY 25/26 IT HELPDESK 189.00 Total INFINITY TECHNOLOGIES: 14,149.00
INTEGRAL CONSULTING INC.
56973 INTEGRAL CONSULTING INC. 09/18/2025 PREPARATION OF THE CLIMATE ADAPTION PLAN(CIP 1002) 5,330.13 Total INTEGRAL CONSULTING INC.: 5,330.13
JAMES SCOTT
56746 JAMES SCOTT 09/04/2025 BAND PERFORMANCE-CARTER PARK RIBBON CUTTING 2,000.00-56920 JAMES SCOTT 09/04/2025 BAND PERFORMANCE-CARTER PARK RIBBON CUTTING 2,000.00 Total JAMES SCOTT: .00
JANELL ACOSTA
56974 JANELL ACOSTA 09/18/2025 DEPOSIT REFUND-TRAIN DEPOT 8/30/25 500.00 27 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 8 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 56974 JANELL ACOSTA 09/18/2025 DEDUCTION FOR STAYING OVERTIME 75.00-56974 JANELL ACOSTA 09/18/2025 DEDUCTION FOR VERY DIRTY FLOORS 25.00-56974 JANELL ACOSTA 09/18/2025 DEDUCTION FOR EXTRA CUSTODIAL TIME 200.00- Total JANELL ACOSTA: 200.00
JOBTRAIN INC
56975 JOBTRAIN INC 09/18/2025 JULY'25-TO PROVIDE JOB SEEKER WORKFORCE DEVELOPMENT PROGRAM SERVICES FOR THE COASTSI 33,694.84 Total JOBTRAIN INC: 33,694.84
KARLAS JANITORIAL & SUPPLIERS, LLC
56949 KARLAS JANITORIAL & SUPPLIERS, LLC 09/11/2025 AUG-FY 25/26 JANITORIAL SERVICES 16,533.50 56976 KARLAS JANITORIAL & SUPPLIERS, LLC 09/18/2025 AUG'25-PROVIDE CUSTODIAL SERVICES FOR THE OCC 785.00 Total KARLAS JANITORIAL & SUPPLIERS, LLC: 17,318.50
KATHY OLER
57022 KATHY OLER 09/25/2025 OCT-FY 25/26 MILL STREET PARKING LOT 2,362.28 Total KATHY OLER: 2,362.28
LARRY D. FISHER
57023 LARRY D. FISHER 09/25/2025 SOFTBALL UMPIRE 8/05/25-9/10/25 1,560.00 Total LARRY D. FISHER: 1,560.00
LAURA CAMODECA
56977 LAURA CAMODECA 09/18/2025 INSTRUCTOR-INTRO K9 NOSE PRIVATE LESSON-KONDOR 70.00 Total LAURA CAMODECA: 70.00
LETICIA SARABIA
57024 LETICIA SARABIA 09/25/2025 DEPOSIT REFUND TRAIN DEPOT 9/13/25 500.00 Total LETICIA SARABIA: 500.00
LIZBETH VELASQUEZ
56979 LIZBETH VELASQUEZ 09/18/2025 REFUND DEPOSIT-TRAIN DEPOT 8/24/25 500.00 Total LIZBETH VELASQUEZ: 500.00
28 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 9 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM LORAL LANDSCAPING INC.
56950 LORAL LANDSCAPING INC. 09/11/2025 SEPT-FY 25/26 MEDIAN MAINTENANCE 4,297.00 Total LORAL LANDSCAPING INC.: 4,297.00
MALCOLM C SMITH
56921 MALCOLM C SMITH 09/04/2025 AUG '25-COMMUNICATIONS CONSULTANT SERVICE 1,072.50 Total MALCOLM C SMITH: 1,072.50
MARCELA CORDOVA
57025 MARCELA CORDOVA 09/25/2025 FACE PAINTING SERVICES-SUMMER'S END 2025 750.00 Total MARCELA CORDOVA: 750.00
MARK ANTHONY SHELBY
57026 MARK ANTHONY SHELBY 09/25/2025 MUSIC PERFORMANCE - SUMMER'S END NIGHT BEFORE 2,500.00 Total MARK ANTHONY SHELBY: 2,500.00
MARK HOFMANN
56980 MARK HOFMANN 09/18/2025 INSTRUCTOR-PICKLEBALL - EMERGING INT BOOTCAMP 09/05 97.5057027 MARK HOFMANN 09/25/2025 PICKLEBALL - BEGINNER BOOTCAMP 9/13 500.00 Total MARK HOFMANN: 597.50
MARK THOMAS & CO. INC.
56951 MARK THOMAS & CO, INC 09/11/2025 AMENDMENT 6 TO PSA FOR HWY 1 SAFETY & OPERATIONAL IMPRVEMENTS - ADDITONAL COORDINA 11,878.50 57028 MARK THOMAS & CO, INC 09/25/2025 AMENDMENT 6 TO PSA FOR HWY 1 SAFETY & OPERATIONAL IMPRVEMENTS - ADDITONAL COORDINA 9,326.00 Total MARK THOMAS & CO. INC.: 21,204.50
MAZE & ASSOCIATES
56952 MAZE & ASSOCIATES 09/11/2025 AUDIT SERVICES YEAR END 6/30/24 4,250.00 Total MAZE & ASSOCIATES: 4,250.00
METROPOLITAN PLANNING GROUP
56981 M-GROUP 09/18/2025 AUG-FY 25/26 STAFFING PLANNING, AND GIS MAPPING SERVICES 9,300.00 Total METROPOLITAN PLANNING GROUP: 9,300.00
29 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 10 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM
MICHAEL BURNFIELD
57029 MICHAEL BURNFIELD 09/25/2025 REIMBURSEMENT-PE SEISMIC TEST PREP COURSE AND FEES 175.0057029 MICHAEL BURNFIELD 09/25/2025 REIMBURSEMENT-PE SEISMIC TEST PREP COURSE AND FEES 74.7357029 MICHAEL BURNFIELD 09/25/2025 REIMBURSEMENT-PE SEISMIC TEST PREP COURSE AND FEES 763.63 Total MICHAEL BURNFIELD: 1,013.36
MIGUEL GARCIA
56982 MIGUEL GARCIA 09/18/2025 REFUND DEPOSIT-OAK ROOM 8/30/25 300.0056982 MIGUEL GARCIA 09/18/2025 DEDUCTION FOR STAYING OVERTIME 100.00-56982 MIGUEL GARCIA 09/18/2025 DEDUCTION FOR EXTRA CUSTODIAL TIME 50.00-56982 MIGUEL GARCIA 09/18/2025 DEDUCTION FOR EXTRA ATTENDANT FEE TIME 25.00- Total MIGUEL GARCIA: 125.00
MORIAH BETTENCOURT
56983 MORIAH BETTENCOURT 09/18/2025 REFUND OF FEES FOR RENTAL REGISRATION 102.60 Total MORIAH BETTENCOURT: 102.60
NANCY DAMARODAS
56984 NANCY DAMARODAS 09/18/2025 REFUND-CANCELED-FALL ADV CANINE LIFE SKILLS 225.00 Total NANCY DAMARODAS: 225.00
NAPA AUTO PARTS
56985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS 240.4356985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS CREDIT 19.69-56985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS 6.2256985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS 20.2256985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS 39.3656985 NAPA AUTO PARTS 09/18/2025 VEHICLE PARTS 159.68 Total NAPA AUTO PARTS: 446.22
NEW HOPE CHINESE CANCER CARE
56922 NEW HOPE CHINESE CANCER CARE 09/04/2025 REFUND DEPOSIT-GRAND OAK 8/7/25 300.00 Total NEW HOPE CHINESE CANCER CARE: 300.00
OFFICE DEPOT
56923 ODP BUSINESS SOLUTIONS, LLC 09/04/2025 PRINTER PAPER 163.13 30 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 11 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM Total OFFICE DEPOT: 163.13
PACIFIC COAST SALES & SERVICE INC
56986 PACIFIC COAST TRANE 09/18/2025 CONTROLS ASSESSMENT - LIBRARY 3,149.0056986 PACIFIC COAST TRANE 09/18/2025 WINDOWS REPAIR - LIBRARY 2,222.00 Total PACIFIC COAST SALES & SERVICE INC: 5,371.00
PACIFIC GAS & ELECTRIC
57030 PACIFIC GAS & ELECTRIC 09/25/2025 STREETLIGHT PROJECT 424.2357030 PACIFIC GAS & ELECTRIC 09/25/2025 401 SEYMOUR ST 53.3057030 PACIFIC GAS & ELECTRIC 09/25/2025 401 SEYMOUR ST 124.3557030 PACIFIC GAS & ELECTRIC 09/25/2025 CITY OF HMB/ STREET LIGHTS 6,968.0757030 PACIFIC GAS & ELECTRIC 09/25/2025 CITY OF HMB 501 MAIN ST A 8.3857030 PACIFIC GAS & ELECTRIC 09/25/2025 SHERIFF SUB-STATION 2,723.1057030 PACIFIC GAS & ELECTRIC 09/25/2025 10 STONE PINE RD - CARTER PARK 322.3857030 PACIFIC GAS & ELECTRIC 09/25/2025 MAINTENANCE YARD OFFICE - ELECTRIC 153.4357030 PACIFIC GAS & ELECTRIC 09/25/2025 SMITH FIELD 430.9657030 PACIFIC GAS & ELECTRIC 09/25/2025 SMITH FIELD SNACK BAR 409.1157030 PACIFIC GAS & ELECTRIC 09/25/2025 CORREAS EV CHARGERS 1,510.5157030 PACIFIC GAS & ELECTRIC 09/25/2025 PACIFIC RIDGE LIGHT POLES 39.6757030 PACIFIC GAS & ELECTRIC 09/25/2025 LIBRARY ELECTRICITY ONLY 25.4657030 PACIFIC GAS & ELECTRIC 09/25/2025 NW HWY 1 & MAIN ST 135.1357030 PACIFIC GAS & ELECTRIC 09/25/2025 HWY 1 & MIRAMONTES LIGHTING 38.3557030 PACIFIC GAS & ELECTRIC 09/25/2025 HWY 1 & MIRAMONTES LIGHTING 89.4757030 PACIFIC GAS & ELECTRIC 09/25/2025 HWY 1 & MIRAMONTES TRAFFIC SIGNAL 73.8157030 PACIFIC GAS & ELECTRIC 09/25/2025 PELICAN POINT LIFT STATION 237.7157030 PACIFIC GAS & ELECTRIC 09/25/2025 OCEAN COLONY PARTNERS/ OCP LIFT STATION 1,262.9657030 PACIFIC GAS & ELECTRIC 09/25/2025 DOWNTOWN ST TREE LIGHTS SOUTH HOOK-UP @ 650 MIRAMONTES 1,074.5957030 PACIFIC GAS & ELECTRIC 09/25/2025 FERNANDEZ PARK 1.6757030 PACIFIC GAS & ELECTRIC 09/25/2025 CITY HALL BUILDING 3,309.6557030 PACIFIC GAS & ELECTRIC 09/25/2025 DOWNTOWN ST TREE LIGHTS NORTH HOOK-UP @ 700 MILL ST 1,609.6357030 PACIFIC GAS & ELECTRIC 09/25/2025 DUTRA PARK 130.7657030 PACIFIC GAS & ELECTRIC 09/25/2025 PILARCITOS CREEK UNDERPASS 20.8457030 PACIFIC GAS & ELECTRIC 09/25/2025 OCEAN VIEW PARK 22.2957030 PACIFIC GAS & ELECTRIC 09/25/2025 TRAIN DEPOT RSTMS 176.6457030 PACIFIC GAS & ELECTRIC 09/25/2025 COMMUNITY CENTER 1,901.0357030 PACIFIC GAS & ELECTRIC 09/25/2025 PILARCITOS CREEK BRIDGE 123.4357030 PACIFIC GAS & ELECTRIC 09/25/2025 MOON SCULPTURE SPOTLIGHTS 18.2857030 PACIFIC GAS & ELECTRIC 09/25/2025 MOON SCULPTURE SPOTLIGHTS 42.6657030 PACIFIC GAS & ELECTRIC 09/25/2025 555 KELLY ST 17.7057030 PACIFIC GAS & ELECTRIC 09/25/2025 HWY 1 & FAIRWAY LIGHTING 43.44 31 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 12 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57030 PACIFIC GAS & ELECTRIC 09/25/2025 HWY 1 & FAIRWAY LIGHTING 101.35 57030 PACIFIC GAS & ELECTRIC 09/25/2025 BELL MOON LIFT STATION 37.64 Total PACIFIC GAS & ELECTRIC: 23,661.98
PENINSULATORS INC.
57031 PENINSULATORS INC. 09/25/2025 REPAIR-LIBRARY SHADES 1,030.00 Total PENINSULATORS INC.: 1,030.00
PHILS TIRE & AUTO CARE INC
56953 PHILS TIRE & AUTO CARE INC 09/11/2025 VEHICLE SERIVCE 118.1957032 PHILS TIRE & AUTO CARE INC 09/25/2025 VEHICLE SERIVCE 130.21 Total PHILS TIRE & AUTO CARE INC: 248.40
PUBLIC PARKING ASSOCIATES INC
56954 PUBLIC PARKING ASSOCIATES INC 09/11/2025 MAINTENANCE SERVICE 395.00 Total PUBLIC PARKING ASSOCIATES INC: 395.00
QUADIENT FINANCE USA, INC
56924 QUADIENT FINANCE USA, INC 09/04/2025 FY 25/26 QUADIENT LEASE & POSTAGE 347.1056987 QUADIENT FINANCE USA, INC 09/18/2025 FY 25/26 QUADIENT LEASE & POSTAGE 18.2557033 QUADIENT LEASING, USA, INC 09/25/2025 LEASE TERMINATION FEE # N21072673 374.85 Total QUADIENT FINANCE USA, INC: 740.20
RENAISSANCE ENTREPRENEURSHIP CENTER
56988 RENAISSANCE ENTREPRENEURSHIP CENTER 09/18/2025 JULY'25-PROVIDE SMALL BUSINESS DEVELOPEMENT & ENTREPRENEURSHIP SERVICES VIA THE OCC 24,855.21 Total RENAISSANCE ENTREPRENEURSHIP CENTER: 24,855.21
RENTOKIL NORTH AMERICA INC
56961 WESTERN EXTERMINATOR COMPANY 09/11/2025 AUG-FY 25/26 EXTERMINATOR SERVICES 1,851.97 Total RENTOKIL NORTH AMERICA INC: 1,851.97
RINCON CONSULTANTS INC.
56989 RINCON CONSULTANTS INC. 09/18/2025 AUG-HOUSING ELEMENT CEQA 6,716.75 Total RINCON CONSULTANTS INC.: 6,716.75
32 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 13 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM
RINGCENTRAL INC
56925 RINGCENTRAL INC. 09/04/2025 PHONE SERVICES 2,338.44 Total RINGCENTRAL INC: 2,338.44
ROBERT HALF
56955 ROBERT HALF 09/11/2025 COLLETT, DIANNA 8/29/25 487.4456955 ROBERT HALF 09/11/2025 COLLETT, DIANNA 8/29/25 487.4456990 ROBERT HALF 09/18/2025 COLLETT, DIANNA 9/05/25 324.9656990 ROBERT HALF 09/18/2025 COLLETT, DIANNA 9/05/25 324.9657034 ROBERT HALF 09/25/2025 COLLETT, DIANNA 9/12/25 487.4457034 ROBERT HALF 09/25/2025 COLLETT, DIANNA 9/12/25 487.44 Total ROBERT HALF: 2,599.68
ROCIO VALLE
56926 ROCIO VALLE 09/04/2025 REFUND DEPOSIT- TRAIN DEPOT 8/16/25 500.00 Total ROCIO VALLE: 500.00
SEWER AUTHORITY MID-COASTSIDE
56992 SEWER AUTHORITY MID-COASTSIDE 09/18/2025 AUG 2025 PASS THROUGH INVOICES 1,500.0056992 SEWER AUTHORITY MID-COASTSIDE 09/18/2025 SEPT'25-GENERAL OPERATIONS AND MAINTENANCE BUDGET FOR FY 25/26 ($5,989,200), PLUS AN AD 499,100.00 56992 SEWER AUTHORITY MID-COASTSIDE 09/18/2025 SEPT'25-SEWER COLLECTION SYSTEM CLEANING, MAINTENANCE, AND RELATED SERVICES FY 25/26 19,472.08 Total SEWER AUTHORITY MID-COASTSIDE: 520,072.08
SHARP ELECTRONICS CORPORATION
56993 SHARP ELECTRONICS CORPORATION 09/18/2025 PRINTER LEASE- 48 MONTHS 791.73 Total SHARP ELECTRONICS CORPORATION: 791.73
SHUTE MIHALY & WEINBERGER LLP
56994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 445.8056994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 3,882.7256994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 3,229.1756994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 1,197.8056994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 6,013.7956994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 738.4156994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 812.8456994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 25,469.09 56994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 376.20 56994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 4,136.95 33 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 14 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 56994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 157.20 56994 SHUTE MIHALY & WEINBERGER LLP 09/18/2025 LEGAL EXPENSES 104,898.95 Total SHUTE MIHALY & WEINBERGER LLP: 151,358.92
SMCO PUBLIC SAFETY COMMUNICATIONS
57035 SMCO PUBLIC SAFETY COMMUNICATIONS 09/25/2025 911 DISPATCH SERVICES FY 2024/25 80,000.00 Total SMCO PUBLIC SAFETY COMMUNICATIONS: 80,000.00
SOL ECOLOGY INC
56995 SOL ECOLOGY INC 09/18/2025 PDP-24-060 BIOLOGICAL ASSESSMENT- AARON'S BEACH INN 2,488.7556995 SOL ECOLOGY INC 09/18/2025 PDP-24-060 BIOLOGICAL ASSESSMENT- AARON'S BEACH INN 2,488.7556995 SOL ECOLOGY INC 09/18/2025 PDP-24-060 BIOLOGICAL ASSESSMENT- AARON'S BEACH INN 2,488.75- Total SOL ECOLOGY INC: 2,488.75
STAGES UNLIMITED
57036 STAGES UNLIMITED 09/25/2025 DANCEFLOOR RENTAL - SUMMER'S END 2025 1,800.00 Total STAGES UNLIMITED: 1,800.00
STAR ELEVATOR INC
56996 STAR ELEVATOR INC 09/18/2025 AUG ELEVATOR MAINTENANCE-SITE #2 260.00 Total STAR ELEVATOR INC: 260.00
STERICYCLE SPECIALTY WASTE SOLUTIONS INC
56997 STERICYCLE, INC. 09/18/2025 PAPER SHREDDING 474.39 Total STERICYCLE SPECIALTY WASTE SOLUTIONS INC: 474.39
SUNSET ECOLOGICAL SOLUTIONS
56962 SUNSET ECOLOGICAL SOLUTIONS 09/11/2025 CO 2 STONE PINE HOUSING PROJECT - BIOLOGICAL MONITORING SERVICES 8,895.0056962 SUNSET ECOLOGICAL SOLUTIONS 09/11/2025 CO 2 STONE PINE HOUSING PROJECT - BIOLOGICAL MONITORING SERVICES 5,500.00 Total SUNSET ECOLOGICAL SOLUTIONS: 14,395.00
SWCA INCORPORATED
56998 SWCA INCORPORATED 09/18/2025 AUG 2025 GOAT GRAZING PROJECT (VEGETATION MANAGEMENT) 1,459.7556998 SWCA INCORPORATED 09/18/2025 CO1 TO PO ASSOCIATED WITH THE PSA FOR ENVIRONMENTAL SERVICES NEEDED FOR A CONSOLIDATE 2,491.2557037 SWCA INCORPORATED 09/25/2025 AUG 2025-PILARCITOS CREEK - FENCING ENVIRONMENTAL SERVICES 4,919.00 34 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 15 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM Total SWCA INCORPORATED: 8,870.00
THE GRAPHIC WORKS
56957 THE GRAPHIC WORKS 09/11/2025 SIGN-COMPOST 147.6656999 THE GRAPHIC WORKS 09/18/2025 BANNER DESIGN 178.35 Total THE GRAPHIC WORKS: 326.01
THE HOME DEPOT PRO
56946 HD SUPPLY FORMERLY HOME DEPOT PRO 09/11/2025 MAINTENANCE SUPPLIES 1,808.05 Total THE HOME DEPOT PRO: 1,808.05
TIMOTHY CONLON
56958 TIMOTHY CONLON 09/11/2025 GATE SERVICE 919.50
Total TIMOTHY CONLON: 919.50
T-MOBILE USA INC.
56927 T-MOBILE 09/04/2025 ACCT 997385192 AUG '25 374.7456927 T-MOBILE 09/04/2025 HANDSET/ACCESSORY 2,472.15 Total T-MOBILE USA INC.: 2,846.89
TURBO DATA SYSTEMS INC
57000 TURBO DATA SYSTEMS 09/18/2025 CITATION PROCESSING 810.70 Total TURBO DATA SYSTEMS INC: 810.70
U.S. POSTMASTER-HMB
57001 U.S. POSTMASTER-HMB 09/18/2025 POSTAGE-CARTER PARK MAILERS 1,620.00 Total U.S. POSTMASTER-HMB: 1,620.00
VESTIS GROUP INC
56959 VESTIS 09/11/2025 MATS - CITY HALL 198.9956959 VESTIS 09/11/2025 MATS - PUBLIC LIBRARY 127.5356959 VESTIS 09/11/2025 MATS - CITY HALL 198.9956959 VESTIS 09/11/2025 MATS - PUBLIC LIBRARY 127.5357002 VESTIS 09/18/2025 MATS - CITY HALL 198.9957002 VESTIS 09/18/2025 MATS - PUBLIC LIBRARY 127.5357038 VESTIS 09/25/2025 MATS - CITY HALL 198.99 35 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 16 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57038 VESTIS 09/25/2025 MATS - PUBLIC LIBRARY 127.53
Total VESTIS GROUP INC: 1,306.08
VIA ACTUARIAL SOLUTIONS
56960 VIA ACTUARIAL SOLUTIONS 09/11/2025 FY '24/25 OPEB VALUAION & GASB 75/VIA ACTUARIAL SOLUTIONS 2,600.00 Total VIA ACTUARIAL SOLUTIONS: 2,600.00
WELLS FARGO
57067 WELLS FARGO 09/04/2025 SOCIETY HR MEMBERSHIP 299.0057067 WELLS FARGO 09/04/2025 MMANC EQUITY SUMMIT CONFERENCE 135.0057067 WELLS FARGO 09/04/2025 CITY HALL INTERNET 356.8257067 WELLS FARGO 09/04/2025 NAME BADGE HOLDER 15.3457067 WELLS FARGO 09/04/2025 EOC INTERNET 65.0057067 WELLS FARGO 09/04/2025 REFUND-NAME BADGE HOLDER 15.34-57067 WELLS FARGO 09/04/2025 IT SUPPLY 16.4857067 WELLS FARGO 09/04/2025 IT SUPPLY 55.8757067 WELLS FARGO 09/04/2025 STONE PINE INTERNET 293.2757067 WELLS FARGO 09/04/2025 537 KELLY INTERNET 226.2357067 WELLS FARGO 09/04/2025 JOB POSTING 100.0057067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 59.6757067 WELLS FARGO 09/04/2025 TONER 91.0957067 WELLS FARGO 09/04/2025 PUBLIC WORKS BOOKS 1,610.0057067 WELLS FARGO 09/04/2025 RETURN-PUBLIC WORKS BOOKS 805.00-57067 WELLS FARGO 09/04/2025 SEMINAR TRAVEL-EASTMAN 41.2057067 WELLS FARGO 09/04/2025 SEMINAR TRAVEL- FRINK 22.2557067 WELLS FARGO 09/04/2025 SEMINAR TRAVEL- EASTMAN 51.9257067 WELLS FARGO 09/04/2025 SEMINAR ROOM- FRINK 367.8857067 WELLS FARGO 09/04/2025 SEMINAR HOTEL- EASTMAN 367.8857067 WELLS FARGO 09/04/2025 LAPTOP CHARGERS 411.3157067 WELLS FARGO 09/04/2025 HR MEMBERSHIP 390.0057067 WELLS FARGO 09/04/2025 DOMAIN TRANSFER 56.5757067 WELLS FARGO 09/04/2025 HR TRAINING 225.0057067 WELLS FARGO 09/04/2025 REFUND-DOMAIN TRANSFER 56.57-57067 WELLS FARGO 09/04/2025 DOMAIN TRANSFER 56.5757067 WELLS FARGO 09/04/2025 IT SCREEN PROTECTORS 212.4857067 WELLS FARGO 09/04/2025 RISK MANAGEMENT MEMBERSHIP 300.0057067 WELLS FARGO 09/04/2025 HR CONFERENCE 25.0057067 WELLS FARGO 09/04/2025 LOCAL GOVERNMENT MEMBERSHIP 50.0057067 WELLS FARGO 09/04/2025 WEBCAM STAND 29.6657067 WELLS FARGO 09/04/2025 MAGNIFYING GLASS 10.2757067 WELLS FARGO 09/04/2025 GRADE LEVEL ROD 109.82 36 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 17 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57067 WELLS FARGO 09/04/2025 CORP YARD TEA 48.9957067 WELLS FARGO 09/04/2025 CORP YARD COFFEE 49.7357067 WELLS FARGO 09/04/2025 CORP YARD LIGHT 72.4057067 WELLS FARGO 09/04/2025 NOTARY RENEWAL 843.2357067 WELLS FARGO 09/04/2025 PLANTS-CITY HALL PARKING LOT 316.9757067 WELLS FARGO 09/04/2025 COUNCIL DINNER 12.5057067 WELLS FARGO 09/04/2025 COUNCIL DINNER 191.8257067 WELLS FARGO 09/04/2025 CMCA MEMBERSHIP 300.0057067 WELLS FARGO 09/04/2025 COUNCIL DINNER 15.6657067 WELLS FARGO 09/04/2025 COUNCIL EVENT 162.0057067 WELLS FARGO 09/04/2025 CHARGED BY MISTAKE-REFUND ON NEXT STATEMENT 50.0057067 WELLS FARGO 09/04/2025 ZOOM SUBSCRIPTION 343.9257067 WELLS FARGO 09/04/2025 CONFERENCE HOTEL - RODRIGUEZ 791.1157067 WELLS FARGO 09/04/2025 GIFT SUPPLIES 16.1757067 WELLS FARGO 09/04/2025 MEETING SUPPLIES 24.4657067 WELLS FARGO 09/04/2025 IIMC MEMBERSHIP 50.0057067 WELLS FARGO 09/04/2025 CMC TRAINING 500.0057067 WELLS FARGO 09/04/2025 NAGENGAST CONFERENCE FEE 725.0057067 WELLS FARGO 09/04/2025 CONFERENCE HOTEL - NAGENGAST 17.9957067 WELLS FARGO 09/04/2025 CONFERENCE HOTEL - NAGENGAST 945.8757067 WELLS FARGO 09/04/2025 EEC MEETING-FOOD 122.4057067 WELLS FARGO 09/04/2025 IRRIGATION CONTROLLER ANTENNAS 1,789.8157067 WELLS FARGO 09/04/2025 UNIFORM SEWING 540.0057067 WELLS FARGO 09/04/2025 WATERLESS URINAL CARTRIDGE 285.6457067 WELLS FARGO 09/04/2025 PLUMBING VALVES 176.7957067 WELLS FARGO 09/04/2025 IPAD KEYBOARD 252.7057067 WELLS FARGO 09/04/2025 PLANTS 649.6957067 WELLS FARGO 09/04/2025 GPS FOR GIS MAPPING 3,678.6357067 WELLS FARGO 09/04/2025 ASSISTIVE LISTENING DEVICES FOR CARTER PARK 9,456.7557067 WELLS FARGO 09/04/2025 TRAINING 250.0057067 WELLS FARGO 09/04/2025 TENANT WORKSHOP-FOOD 119.9857067 WELLS FARGO 09/04/2025 NANTIONAL NIGHT OUT GIFT CARDS 3,159.0057067 WELLS FARGO 09/04/2025 OCC SUPPLIES 200.8357067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 49.2257067 WELLS FARGO 09/04/2025 SOCIAL MEDIA COMMUNICATIONS 1,188.0057067 WELLS FARGO 09/04/2025 CANVA SUBSCRIPTION 119.4057067 WELLS FARGO 09/04/2025 CONSTANT CONTACT SUBSCRIPTION 175.0057067 WELLS FARGO 09/04/2025 SJ MERCURY NEWS SUBSCRIPTION 28.7957067 WELLS FARGO 09/04/2025 ZOOM SUBSCRIPTION 95.9757067 WELLS FARGO 09/04/2025 OFFICE SUPLIES 37.3557067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 11.2057067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 36.5857067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 155.80 37 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 18 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 68.7957067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 109.9657067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 69.9957067 WELLS FARGO 09/04/2025 CARD 10.9857067 WELLS FARGO 09/04/2025 OCC SUPPLY 144.9457067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 18.9857067 WELLS FARGO 09/04/2025 OCC SUPPLIES 79.1857067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 87.0457067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 21.9657067 WELLS FARGO 09/04/2025 TACC SUPPLIES 18.5257067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 28.1257067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 63.1457067 WELLS FARGO 09/04/2025 TACC SUPPLIES 17.5757067 WELLS FARGO 09/04/2025 CARTER PARK SUPPLIES 37.3457067 WELLS FARGO 09/04/2025 TACC SUPPLIES 19.0357067 WELLS FARGO 09/04/2025 TACC SUPPLIES 23.0357067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 296.6657067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 144.3857067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 155.3257067 WELLS FARGO 09/04/2025 CARTER PARK RIBBON CUTTING 119.9857067 WELLS FARGO 09/04/2025 TACC SUPPLY 7.6857067 WELLS FARGO 09/04/2025 TACC SUPPLY 14.8357067 WELLS FARGO 09/04/2025 OCC SUPPLY 128.8057067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 8.4257067 WELLS FARGO 09/04/2025 OFFICE SUPPLIES 119.5557067 WELLS FARGO 09/04/2025 TACC SUPPLY 68.1657067 WELLS FARGO 09/04/2025 OCC SUPPLIES 37.34-57067 WELLS FARGO 09/04/2025 OCC SUPPLIES 11.6057067 WELLS FARGO 09/04/2025 CONSULTANT INTERVIEW PANEL-LUNCH 71.3857067 WELLS FARGO 09/04/2025 ZOOM SUBSCRIPTION 1,439.4057067 WELLS FARGO 09/04/2025 USPS MAILER 9.6857067 WELLS FARGO 09/04/2025 NATIONAL NIGHT OUT GIFT CARDS 1,112.6557067 WELLS FARGO 09/04/2025 NATIONAL NIGHT OUT GIFT CARDS 1,112.6557067 WELLS FARGO 09/04/2025 SUPPLIES 14.2757067 WELLS FARGO 09/04/2025 SUPPLIES 81.5757067 WELLS FARGO 09/04/2025 SUPPLIES 230.7057067 WELLS FARGO 09/04/2025 AMAZON MEMBERSHIP 16.4757067 WELLS FARGO 09/04/2025 SMC HEALTH PERMIT 2,228.0057067 WELLS FARGO 09/04/2025 ADVERTISING 175.0157067 WELLS FARGO 09/04/2025 SUPPLIES 19.0057067 WELLS FARGO 09/04/2025 SUPPLIES 10.0057067 WELLS FARGO 09/04/2025 ADVERTISING 240.6457067 WELLS FARGO 09/04/2025 FACEBOOK ADVERTISING 442.29 38 City of Half Moon Bay Check Register - [Council] Warrants Report Page: 19 Check Issue Dates: 9/1/2025 - 9/30/2025 Oct 02, 2025 03:12PM 57067 WELLS FARGO 09/04/2025 SPOTIFY MEMBERSHIP 11.9957067 WELLS FARGO 09/04/2025 EZ FACILITY MEMBERSHIP 513.0057067 WELLS FARGO 09/04/2025 RECONCILING ITEMS FROM PRIOR PERIOD 876.9157067 WELLS FARGO 09/04/2025 RECONCILING ITEMS FROM NEXT STATEMENT 117.14- Total WELLS FARGO: 43,577.10
WHITNEY RESCINO
57003 WHITNEY RESCINO 09/18/2025 REIMBURSEMENT-MILEAGE -HOUSING ELEMENT 23.2457039 WHITNEY RESCINO 09/25/2025 REIMBURSEMENT- ALL HANDS SUPPLIES 66.37 Total WHITNEY RESCINO: 89.61
WICKMAN DEVELOPMENT AND CONSTRUCTION
57040 WICKMAN DEVELOPMENT AND CONSTRUCTIO 09/25/2025 4/1/25-6/30/25 CARTER PARK IMPROVEMENTS PROJECT 22,476.36 57040 WICKMAN DEVELOPMENT AND CONSTRUCTIO 09/25/2025 CATER PARK RETENTION 1,123.82- Total WICKMAN DEVELOPMENT AND CONSTRUCTION: 21,352.54
WOOD CONSULTING SERVICES
57004 WOOD CONSULTING SERVICES 09/18/2025 AUG'25-OCC SUSTAINABILITY AND BUSINESS RESOURCE SUPPORT 7,656.25 Total WOOD CONSULTING SERVICES: 7,656.25
ZONES IT SOLUTIONS INC.
56928 ZONES, LLC 09/04/2025 FY 25/26 ZONES MICROSOFT 365 LICENSING 961.6057005 ZONES, LLC 09/18/2025 FY 25/26 ZONES MICROSOFT 365 LICENSING 1,592.28 Total ZONES IT SOLUTIONS INC.: 2,553.88Grand Totals: 1,474,490.10 Report Criteria:
Report type: GL detail
39
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 21, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Catherine Engberg, City Attorney
Lisa Rossi, Administrative Services Director
TITLE: ADOPT A RESOLUTION CONSENTING TO THE DISSOLUTION OF THE SAN MATEO
COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY
______________________________________________________________________________ RECOMMENDATION:
Adopt a Resolution Consenting to the Dissolution of the San Mateo County Cities Insurance Group Joint Powers Authority Pursuant to Section 5 of the San Mateo County Cities Insurance Group Joint Powers Agreement.
FISCAL IMPACT:
There is no fiscal impact with the acceptance of this report. After the dissolution agreement is approved, but prior to the dissolution of the Cities Insurance Group on December 31, 2025, staff will present the fiscal impact of choosing a new third-party administrator for workers' compensation. As stated below, coverage continues during this process.
STRATEGIC ELEMENT:
This recommendation supports the Fiscal Sustainability and Inclusive Governance Elements of the Strategic Plan.
BACKGROUND:
The San Mateo County Cities Insurance Group Joint Powers Authority (the “Cities Group”) was formed on October 5, 1978, for the purpose of allowing its Member Agencies to pool resources to fund and administer their respective workers’ compensation programs. The Cities Group now also administers other benefits, such as life insurance, long-term disability, and dental programs, on behalf of some of the Member Agencies. However, the Cities Group’s primary purpose remains the administration of workers’ compensation programs.
The founding members of the Cities Group were Half Moon Bay, Foster City, Brisbane, Atherton, and Hillsborough. San Carlos was added to the membership in 1989, and the Dublin was added in 2004. Although Brisbane withdrew from membership in the early 2000s, the Cities Group has enjoyed stable membership during its 47-year history. 40
In November 2024, Foster City submitted a notice to the Group, indicating that it planned to withdraw from membership as of July 1, 2025. Pursuant to Section 4 of the Joint Powers Agreement (the “JPA”) as amended in 1997, any Member Agency that has completed at least three years of membership may unilaterally withdraw from the Cites Group on July 1 of any year, after providing notice of its intent to withdraw on or before January 1 of that same year.
Ultimately, Foster City’s membership was terminated August 1, 2025, pursuant to an agreed termination under Section VIII(B) of the Cities Group Bylaws, as amended in 2000. Under the Termination Agreement with Foster City approved by the Cities Group Board of Directors, Foster City assumed all liability for the past, current, and future claims it generated. The Group, therefore, is no longer responsible for any claims generated by Foster City.
After receiving the withdrawal notice from Foster City in November 2024, four of the five other Member Agencies also submitted withdrawal notices prior to the January 1, 2025, deadline.
Unlike Foster City, however, those Member Agencies indicated that they issued their notices in order to reserve their right to withdraw from the Cities Group but had not yet determined whether they intended to withdraw as of July 1, 2025. Ultimately, none of the other Member Agencies withdrew from the Cities Group, and the membership remains as follows: San Carlos, Half Moon Bay, Dublin, Atherton, and Hillsborough.
Although the Cities Group has continued to operate successfully after the departure of Foster City, the future viability of the Cities Group is in question. Because Foster City represented a disproportionately large share of the total claims handled by the Cities Group, the Group will become financially less stable. It will be less attractive on the reinsurance market. With this in mind, and at the Board’s direction, Cities Group staff worked with the Board President to conduct initial research into the possibility of merging the Cities Group with another Joint Powers Agency or other public agency administering workers’ compensation programs.
Unfortunately, each of the identified agencies indicated that Cities Group members wishing to move their workers’ compensation programs would have to do so individually, rather than moving all five Cities Group members as a unit.
The Cities Group Board President and staff presented this finding to the Board of Directors in February 2025 and recommended that each Member Agency conduct its own due diligence to determine where it might take its claims should the Cities Group dissolve. The Board held several discussions in the following months about the future of the Cities Group and the prospect of dissolving the Group.
On June 10, 2025, the Cities Group Board of Directors approved a resolution, which found that an orderly dissolution of the Cities Group was the preferable method of transitioning the Member Agencies out of the Cities Group, rather than having each Member Agency individually withdraw. That resolution directed Cities Group staff to create and present to the Board a dissolution plan under which the Cities Group would cease providing claims administration and all other benefit services on behalf of the Member Agencies on or before December 31, 2025. 41
In accordance with the Board’s direction, the Cities Group staff drafted a Dissolution Agreement that would govern the dissolution process and establish the on-going rights and obligations of the Member Agencies. The draft of that Dissolution Agreement was provided to the attorneys representing each of the Member Agencies and Cities Group staff worked with representatives from each Member Agency to address questions, concerns, and objections to the terms of that Dissolution Agreement. After completing that review process with representatives of each of the five Member Agencies, the Dissolution Agreement was presented to the Board at its meeting on September 9, 2025.
DISCUSSION:
At its September meeting, the Board of Directors approved the resolution (Attachment 2), which formally recommends to the councils of the Member Agencies that they each consent to the dissolution of the Cities Group and approve the Dissolution Agreement attached to that resolution as Exhibit A. Pursuant to Section 5 of the JPA, the Cities Group cannot dissolve unless all Member Agencies consent to the dissolution. Therefore, each of the five councils must adopt resolutions providing that consent.
Attachment 1 is a proposed resolution that would consent to the dissolution of the Cities Group and authorize the City Manager to execute the Dissolution Agreement recommended by the Cities Group Board of Directors. If approved by all five councils of the Member Agencies, the Dissolution Agreement will govern the dissolution process and set forth the rights and responsibilities of each Member Agency during that process. Most notably, the Dissolution Agreement would require the following:
• Each Member Agency must remain a member of the Cities Group for the duration of the dissolution process (Section 2);
• Cities Group will cease all claims operations and the provision of other benefits as of the “Transfer Date” on January 1, 2026 (Section 4);
• Each Member Agency must take responsibility for all of its past, current, and future claims as of the Transfer Date and assume all liability associated with those claims (Section 5);
• As of the Transfer Date, the costs of operating the Cities Group will be split equally among the five Member Agencies as “Shared Expenses”, rather than apportioned based on claim volume (Section 6);
• At the direction of the Board of Directors, the Cities Group will conduct audits and/or other studies to determine the correct ending fund balances for each of the Member Agencies as of the Transfer Date, and those with negative balances will be required to bring those balances to $0 on or before August 1, 2026 (Section 7); • Member Agencies with positive fund balances of the Transfer Date that are not depleted through the assessment of Shared Expenses shall be refunded the balance of those funds prior to the final dissolution of the Cities Group (Section 7); • The Board shall select one or more Member Agencies to retain the records of the Cities Group for the periods required by statute (Section 12); • The Member Agencies agree to waive all potential claims related to the Cities Group 42
that they may have against one another or against the Cities Group (Section 14); and • The dissolution will occur at the time that the Board finds by adoption of an “Ending Resolution” that all of the Cities Group’s outstanding obligations have been resolved.
Several Member Agencies requested that Cities Group staff provide an estimated schedule for the dissolution process. Attachment 3 is a preliminary estimated schedule, which anticipates the completion of the dissolution process by the end of calendar year 2026. However, pursuant to Section 5 of the JPA, the Cities Group must resolve all of its outstanding obligations before it can complete the dissolution process. The actual timeline for the dissolution, therefore, will be dictated by the pace at which the outstanding obligations of the Cities Group can be resolved.
It is important to quickly obtain the consent of the Member Agencies to the recommended dissolution so that each Member Agency and the Cities Group staff have clarity about, and can plan for, the date on which the Cities Group will no longer handle claims. It is also important to allow enough time for Cities Group staff to work with the Member Agencies to transfer claims to new claims administrators. For those reasons, each Member Agency must obtain council consent to the dissolution and approval of the Dissolution Agreement by October 31, 2025.
Staff presented this item to the Council on October 7, 2025, for review. Having no questions or concerns, the item is before the Council for approval.
The City is proceeding with the selection of a new third-party administrator (TPA) for workers' compensation claims. Our risk profile remains low given that we do not have police or fire departments, resulting in historically low claim numbers. We are confident we will identify quality coverage options and will present the best candidates to the Council for review.
For reference, the Cities Group JPA and Bylaws, and the amendments to each, are attached as Attachment 4.
ATTACHMENT:
1. Resolution Consenting to the Dissolution of the Cities Group and Approving a Dissolution Agreement to Govern the Dissolution Process Exhibit A – Dissolution Agreement
2. Resolution of the Cities Group Board of Directors Recommending that the Member Agencies Approve the Dissolution of the Joint Powers Authority Pursuant to the Terms of a Dissolution Agreement (adopted September 9, 2025)
3. Estimated Schedule for Dissolution
4. Cities Group JPA and Bylaws
43 RESOLUTION NO. C-2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY AUTHORIZING THE
DISSOLUTION OF SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT POWERS AUTHORITY PURSUANT TO SECTION 5 OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP JOINT
POWERS AGREEMENT AND APPROVING A DISSOLUTION AGREEMENT TO GOVERN THE
DISSOLUTION PROCESS
WHEREAS, the San Mateo County Cities Insurance Group Joint Powers Authority, known as the “Cities Group,” is a Joint Powers Authority formed on October 5, 1978, for the purpose of allowing its membership agencies to pool resources to fund and administer their respective workers’ compensation programs; and
WHEREAS, the governance of the Cities Group and the rights and obligations of the member agencies of the Cities Group are as described in the San Mateo County Cities Insurance Group Joint Powers Agreement (“JPA”), originally adopted on October 5, 1978, and as amended, and the Bylaws of Cities Group (“Bylaws”), as amended from time to time; and WHEREAS, prior to January 1, 2025, five of the six members of the Cities Group issued withdrawal notices pursuant to Section 4 of the JPA, as amended in 1997, indicating either intents or interests in withdrawing from the Cities Group; and
WHEREAS, on August 1, 2025, the Foster City withdrew from membership in the Cities Group pursuant to an Agreed Termination under Section VIII(B) of the Cities Group Bylaws; and WHEREAS, the five remaining members of the Cities Group are San Carlos, Half Moon Bay, Dublin, Atherton, and Hillsborough (collectively, the “Member Agencies”); and WHEREAS, in anticipation of Foster City’s withdrawal and in light of the withdrawal notices issued by the majority of the Cities Group’s membership, on June 10, 2025, the Board of Directors adopted a resolution stating its intent to recommend the dissolution of the Cities Group to the Member Agencies; and
WHEREAS, the June 10, 2025, resolution included the Board’s finding that an orderly dissolution of the Cities Group was the preferable method of transitioning the Member Agencies out of the Cities Group, rather than allowing each Member Agency to individually withdraw; and WHEREAS, Cities Group staff worked with representatives of each of the Member Agencies to draft the Dissolution Agreement attached hereto as Exhibit A (“Dissolution Agreement”); and
WHEREAS, the Cities Group Board of Directors reviewed the Dissolution Agreement at its meeting of September 9, 2025, and, by a 4-0-1 (one member absent) vote, adopted a resolution that formally recommended that the Council for each Member Agency consent to the dissolution of the Cities Group and approve the Dissolution Agreement; and 44 WHEREAS, Section 5 of the JPA requires that the Member Agencies remain members of the Cities Group and that the assets of the Group not be divided and returned to the Members Agencies until all outstanding obligations of the Cities Group have been resolved and/or each member agency executes a contract with the Cities Group to either pay off its outstanding liabilities or accept responsibility for its outstanding claims; and WHEREAS, Cities Group shall continue to administer and adjust all pending claims until the time that they are transferred and accepted by the Member Agencies or their identified claims administrators on or before January 1, 2026; and
WHEREAS, pursuant to Section 5 of the JPA, the Cities Group may not dissolve, and the Dissolution Agreement shall not be operable unless and until each of the Member Agencies consents to the dissolution.
NOW, THEREFORE, BE IT RESOLVED by the City Council that the City of Half Moon Bay consents to the dissolution of the Cities Group pursuant to Section 5 of the JPA and approves the Dissolution Agreement attached hereto as Exhibit A. The City Manager or their designee is authorized to execute the Dissolution Agreement on behalf of the City of Half Moon Bay. ***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 21st day of October 2025, by the City Council of Half Moon Bay by the following vote:
Ayes, Councilmembers:
Noes, Councilmembers:
Absent, Councilmembers:
Abstain, Councilmembers:
ATTEST: APPROVED:
Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 45 46
47 48
Action Sep-25 Oct-25 Nov-25 Dec-25 Jan-26 Feb-26 Mar-26 Apr-26 May-26 Jun-26 Jul-26 Aug-26 Sep-26 Oct-26 Nov-26 Dec-26 Board Recommends Dissolution Agreement (9/9/2025 Board Meeting) Member Agencies Approve Dissolution Plan (Council meetings through October 2025) Transition of claims files to new administrators (Deadline 12/31/2025) Cities Group stops handling claims and benefits
Board of Directors Retains Consultant(s) to conduct costs studies Cost studies Conducted
Equity balancing (must be balanced by August 1, 2026)
Adopt repayment schedule for Foster City funds (must be complete by July 1, 2026) Identify Member Agency to retain records and transfer records Close out contract with Chrisman & Associates
Adopt ending resolution and make closeout filings with State Payout Remaining Equity to Member Agencies (and payment to Foster City) Resolution of Cost Disputes (Unknown timeline)
49 A JOINT POWERS AGREEMENT
AMONG
Those public agencies signatory to this agreement for the purpose of establishing, operating and maintaining a Self-Insurance Program for Workers' Compensation.
WHEREAS, this agreement is entered into pursuant to the pro~isions of Title 1, Division 7, Chapter 5, Article 1 (Section 6500, et seq.) of the California Government Code, relating to joint exercise of powers between the public agencies signatory hereto (and also those which may hereafter become signatory hereto) for the purpose of operating a program to be known and designated as THE SAN MATEO COUNTY CITIES INSURANCE GROUP hereinafter designated as the Group; and WHEREAS, it is to the mutual benefit of the parties herein subscribed and in the best public interest of said parties to join together to establish this Joint Powers Agreement to accomplish the purposes hereinafter set forth; and
WHEREAS, the development, organization and implementation of such a program is of such magnitude that it is desirable for aforesaid parties to join together in this Joint Powers Agreement in order to accomplish the purposes hereinafter set forth; and
WHEREAS, the signatories hereto have determined that there is a need by public agencies for a self-insurance system for Workers' Compensation; and WHEREAS, a feasibility study has been conducted which does recommend that the public agencies agree to self-insure under a Joint Powers Agreement that provides that the cost will be apportioned by losses and administrative expense as determined by the Governing Board; and 50 ......... ·.·.··.·····.•-···-•···'·'--'····'-'·"'·""·"'"•'-'"'•""'·",.,.,,., •. •,•·•••·••,•·•••·•••••• ·············································-····· . ."s.··,•·,,..1.,,,,, •• , •••• ,,.,, WHEREAS, Title 1, Division 7, Chapter 5, of the Government Code of the State of California authorizes the joint exercise by two or more public agencies of any power conman to them; and
WHEREAS, it is the desire of the signatories hereto to jointly provide for a Self-Insurance System for Workers' Compensation for their mutual advantage and concern;
NOW, THEREFORE, FOR AND IN CONSIDERATION OF THE MUTUAL ADVANTAGES TO BE DERIVED
THEREFROM, AND IN CONSIDERATION OF THE EXECUTION OF THIS AGREEMENT BY OTHER PUBLIC AGENCIES AS DEFINED, EACH OF THE PARTIES HERETO DOES HEREBY AGREE AS FOLLOWS:
1. CREATION OF THE SAN MATEO COUNTY CITIES INSURANCE GROUP - Pursuant to Section 6500 of Title 1, Division 7, Chapter 5, of the Government Code, there is hereby created a public entity, separate and apart from the parties hereto, to be known as the San Mateo County Cities Insurance Group, hereinafter designated as the Group. The debts, liabilities, or obligations of the Group do not constitute debts, liabilities or obligations of any party to this agreement.
The Group shall have the powers conman to public agencies set forth in Section 1 of this agreement, and is hereby authorized to do all acts necessary for the exercise of said common powers, including, but not limited to, any or all of the following: to make and enter into contracts; to incur debts, liabilities or obligations which shall not constitute debts, liabilities or obligations to any party to this agreement; to acquire, hold or dispose of property; to receive gifts, contributions and donations of property, funds, services and other forms of assistance from persons, firms, corporations and any governmental entity; and to sue and be sued in its own name. Said powers shall be exercised in the manner provided in the law, and except as expressly set forth herein, subject only to such restrictions upon the manner of exercising such powers as are imposed upon public agencies in the exercise of similar powers.
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2. PURPOSE - The purpose of the Group shall be to provide to the members the capabilities of self-insurance, pooling, and joint purchases of insurance; establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers 1 Compensation claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all Workers' Compensation claims against members as required by State law, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and handling for any member shall be for all Workers' Compensation claims filed under the laws of the State of California arising out of facts occurring during the period of membership in the Group. The Group shall not pay or handle for a member any Workers' Compensation claims which arise out of facts occurring before membership commences or after membership terminates.
3. MEMBERSHIP - Each party to this agreement must be eligible for membership as defined in the Bylaws, and becomes a member on the effective date of this agreement, and is entitled to the rights and privileges, and is subject to the obligations of membership, all as are provided in this agreement. Public agencies desiring membership after initial operation has begun shall apply under the provisions of the Bylaws.
4. WITHDRAWAL - Any member, having completed three (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has provided prior written notice of its intention to withdraw to the Board of Directors of the Group no later than March 1 prior to the fiscal year of withdrawal. The fiscal year of the parties -3-
52 to this agreement commences on the first day of July and terminates on the 30th day of June. Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group shall remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
5. DISSOLUTION OF THE GROUP - At any time the activities of the Group may be suspended or discontinued upon the consent of all the parties hereto.
However, the Group shall continue to be responsible for all existing assets and liabilities. No assets may be divided or returned until all outstanding obligations of the Group have been resolved or a paid-up contract has been enacted which will remove any further obligation from the Group. Said contract may provide for the members to accept responsibility for any outstanding claims. Disposition of assets will be made in proportion to the contributions of the then participating public agencies.
6. BYLAWS - The Group shall be governed pursuant to those certain Bylaws, a copy of which is attached hereto as 11 Exhibit A11 , and by this reference made a part of this agreement as if fully set forth herein. Wherever in this agreement the Bylaws are referred to, said Bylaws shall be those set forth in Exhibit A.
Each party to this agreement agrees to comply with and be bound by the provisions of said Bylaws, and further agrees that the Group shall be operated pursuant to this agreement and said Bylaws.
A two-thirds vote of those entitled to vote shall be sufficient to amend the Bylaws, provided that a quorum is present.
7. GOVERNING BOARD - The Group shall be governed by a board composed of one person appointed by each member agency. Each such agency shall also appoint one alternate. The alternate appointed by an agency shall have the authority to attend, participate in, and vote at any meeting of the Board when the regular member for whom he is an alternate is absent from said meeting. Each member or -4- 53
alternate of the Board shall serve at the pleasure of the agency by which he has been appointed. The successor in office of any member of the Board or alternate shall be appointed by the agency which appointed the predecessor of such member of the Board or alternate.
Each member agency shall have one vote. A vote of the majority of those entitled to vote shall be sufficient to constitute action, provided that a quorum is present except as otherwise provided herein.
8. AFFIRMATIVE ACTION POLICY STATEMENT - It is the permanent and voluntary policy of this Board to practice fair and impartial employment, recognizing applicants and employees on the basis of personal and professional merit, thereby reaffirming the dignity o_f individuals without regard to race, color, creed, national origin, ancestry, age, sex, or physical handicap in every aspect of personnel policies, practices, and treatment of personnel.
9. POWERS OF THE BOARD OF DIRECTORS - The Board shall be responsible for the ongoing operations of the Group and is hereby empowered to implement and enforce these Bylaws and such other rules, regulations and procedures as the Board shall adopt. The Board shall study and determine the best method of processing Workers' Compensation claims, and whether claim administration should be contracted for or provided for by staff. The Board shall be empowered to determine contribution rates annually as provided in the Bylaws and the method by which contributions will be paid to the Self-Insurance Fund. The Board shall also be empowered to provide for additional assessments during the year, if necessary, to allow for increased cost due to changes in the law or excessive claim costs. The Board shall insure that a complete and accurate system of accounting of the fund shall be maintained at all times consistent with established accounting procedures.
The Board shall determine the manner in which Workers' Compensation claims shall be processed. Such processing shall conform to all provisions of law now in effect or later enacted.
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10. ADDITIONAL PARTIES - Additional parties to this agreement may be added as provided in the Bylaws.
UPON EXECUTION BY ALL OF THE OFFICIALS DESIGNATED IN THE FOLLOWING, THIS AGREEMENT SHALL BECOME EFFECTIVE ON OCTOBER 5, 1978 AND SHALL CONTINUE UNTIL TERM INA TED AS HEREIN PROVIDED. INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY l, 1979.
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~s•?~$
Mr. Melvin A?i1eo, Mayor City of Half Moon Bay
,,,.~- ,,,, I ~ ~·· b-~ .// .,. ..
:~·~r./ 1/?l .~c~<-"'--Y~
Mr. Robert Davidson, City Manager Town of Hillsborough
55 AGREEMENT AMENDING THE JOINT POWERS AGREEMENT CREATING A SELF-INSURANCE PROGRAM FOR WORKERS' COMPENSATION CALLED THE SAN MATEO COUNTY CITIES INSURANCE GROUP.
It is hereby agreed by the undersigned cities that the Joint Powers Agreement creating The San Mateo County Cities Insurance Group as executed on October 5, 1978, be amended as follows:
Page six, lines five and six of said Joint Powers Agreement which read: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHALL COMMENCE EFFECTIVE 12:01 A.M. JANUARY 1, 197911 shall be amended to read as follows: "INSURANCE PROTECTION UNDER THIS AGREEMENT SHAbl. COMMENCE EFFECTIVE 12:01 A.M. DECEMBER 30, 197811 • Date November 13!1 1978 . . ert, Mayor City of Foster City City of Half Moon ~ay
u.??.~~,tS)~
Mr. Robert Davidson, City Manager
Date
Town of Hillsborough
56 AGREEMENT ADDING ADDITIONAL PARTY TO
SAN MATEO COUNTY CITIES JOINT POWERS AGREEMENT
THIS AGREEMENT is entered into pursuant to San Mateo County Cities Insurance Group By-Laws Section VI.
By execution of this Agreement the City of San Carlos shall, and hereby does, become a party to that certain Joint Powers Agreement and By-Laws dated October 5, 1978 and Amended on November 20, 1978, and agrees to, and shall on and after May 1, 1989, be bound by all of the terms and conditions thereof.
DATED: ~ - l '2.- g4
DATED: 'J - / 'j.. - ?1 CITY OF FOSTER CITY
By~~~
CITY OF HALFj~OQN BAY
By )/\,\.evls, .~
DATED: 1ol-s1/ar I , TOWN OF HILLSBOROUGH .
Br~@_//~
DATED: :ili1fs1 I I
57 AGREEMENT AMENDING THE JOINT POWERS AGREEMENT
CREATING THE SAN MATEO COUNTY CITIES INSURANCE GROUP
It is hereby agreed by the undersigned that the Joint Powers Agreement creating the San Mateo County cities Insurance Group as executed on October 5, 197 8, and as amended from time to time thereafter, shall be further amended and shall provide as follows:
1. The Joint Powers Authority shall henceforth be known as the "Cities Group". All references in the Joint Powers Agreement and amendments thereto to "San Mateo County Ci ties. Insurance Group" shall henceforth refer to and be construed to mean the "Cities Group".
2. Page one, lines eighteen and nineteen shall be amended and henceforth provide: "WHEREAS, the signatories hereto have determined that there is a need by public entities for selfinsurance procedures and the purchase of insurance for the benefit of the parties hereto pertaining to employee benefit and liability programs of every kind and nature; and"
3. Page two, lines four, five, and six shall be amended and henceforth provide: "WHEREAS, it is the desire of the signatories hereto to jointly provide for self-insurance and insurance for employee benefit and liability programs of every kind and nature for their mutual benefit and advantage;"
4. Page three, lines one through seventeen shall be amended and henceforth provide: "PURPOSE - The purpose of the cities Group shall be to provide to its members the capabilities of selfinsurance, pooling, and joint purchases of insurance including but not limited to employee benefit programs of every kind and nature, as for example Workers' Compensation, long term disability, life, health, dental, vision, accidental death and dismemberment and retirement benefits. The Cities Group shall also have authority to provide general liability, property, auto liability, fidelity, crime and other insurance programs on a joint purchase or pooled self insurance basis. The Cities Group shall arrange establishment and maintenance of a fund to pay self-insured losses; establishment and maintenance of a fund to pay for desired insurance coverages; claims adjustment and administration, safety engineering, and other risk management services; and to provide a self-insurance plan and system for Workers' compensation and other benefit program claims against members and as such, to perform, or contract for the performance of, the financial administration, policy formulation, claim service, legal representation, safety engineering, and other development as necessary for the payment and handling of all employee benefit program claims against members, and be required to purchase and maintain a policy of excess insurance, said Fund being used to pay the deductible portion thereof. Said payment and -1-
58 handling for any· member shall 1:le for all employee l::lenefit or liability programs estahlished by the Cities Group's Board of Directors arising out of facts occurring during the period of membership in the cities Group. The cities Group shall not pay or·. handle for a member' s··employee benefit or liability program claim which arises cut of facts occurring before membership commences or after membership terminates.
DATED: a~ /1_,, /'/tf2,, TOWN OF ATHERTON
By:~f:-~
DATED: July 30, 1992
_;2/~lt;3 DATED: _ __.:.I_~/_'., __ _ CITY" OF' FOSTER CITY DATED: Juna 15. 1993 CITY OE' HALF MOON BAY
By: ~~kJ~ ----------------
T0iili OF BILLSEOROOGE
.....--;:::- __ _
DATED: __ JU_L_Y_1_3~,-·~19~9~2- CI~Y OF SAN CA.'tUtCS
By:=:5
MAYOR
~~·
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59 Acrreement Amending The Joint l?owe.rs Agreement
Creating the Cities G.rouo
:rt is hereby agreed by the undersigned that the Joint Powers Agreement creating the Cities Group as e:~ecuted on October 5, 1978, and as amended from time to tL~e thereafter, shall be further •amended and shall provide as follows:
1. Page 3, Section 4. WITHDR.~WAL - P...ny member, having completed thre·e (3) years as a party to this agreement, may withdraw as a party at the end of any fiscal year provided however that such withdrawing party has a total. fund bal.a.nce in the Group exceed±:ng .its .liabi.lities val.ued on the .last day of its membership .in the ·'"same ratio as the remaining members in total, bu.t in no case :Less than 1. 5 : 1. Such w.ithdrawing party must provide aa.s 1=1re~,~:.dee prior written notice of its intention to withdraw to the Board of Directors o! the Group no later than Harah :.. th~ Janua._'7 l prior to the fisca.l year of withdrawal. The fiscal year of the parties to this agreement commences on the first day of July and tei;-minates on the 30th day of June ..
Refunds of the unencumbered portion of the reserve fund contributed by a withdrawing member may be made on an incremental schedule as determined by the Board. Said schedule shall commence no sooner than five years following the date of withdrawal and be completed no later than ten years from the withdrawal date. The Group sh.all remain responsible only for those claims of withdrawing members which were incurred while a member of the Group.
DATED: ~,pj' «S: I tr1
DP..TED :-4---~~P:-1-+-rDATED: ::'" .. ~ Jr/ct 7 __ lS--~1/ _____ _ TOWN OF ATEZR1'0N
By )<,~,-'d QJ a: hJi~
CITY OF Et,,-/:wz ~'!
Bt: .di&klfi!~-(~
CITY~F ,..,.:a~rn::
Bv: .. (V ~
CITY OF EAU" MOON BAY
60 B Y L A W S
OF THE
SAN MATEO COUNTY CITIES INSURANCE GROUP
I OFFICERS OF THE BOARD OF DIRECTORS
The Board shall elect a president, vice-president and secretary/ treasurer at its first meeting; and thereafter at the first meeting held in each succeeding calendar year, the Board shall elect or re-elect its president, vice-president and secretary/treasurer.
In the event that the president, vice-president or secretary/ treasurer so elected ceases to be a member, the resulting vacancy shall be filled at the next regular meeting of the Board held after such vacancy occurs. In the absence or inability of the president to act, the vice-president shall act as president. The president, or in his absence the vice-president, shall preside at and conduct all meetings of the Board and of the Governing Board.
II MEETINGS OF THE BOARD
A. Regular Meetings
The Board shall provide for its regular, adjourned regular, and special meetings as needed provided, however, that it shall hold at least one regular meeting in each calendar quarter. The dates upon which and the hour and place at which any regular meeting shall be held shall be fixed by resolution of the Board and a copy of such resolution shall be filed with each member agency.
The place of the regular meetings shall be such public building or other place as may be designated by the Board.
61 B. Ralph M. Brown Act
The Board shall adopt rules for conducting its meetings and other business. All meetings of the Board including without limitation regular, adjourned regular, and special meetings shall be called, noticed, held and conducted in accordance with the provisions of the Ralph M. Brown Act (comnencing with Section 54950 of the California Government Code).
C. Minutes
The secretary of the Board shall cause minutes of all meetings to be kept and shall, as soon as possible after each meeting, cause a copy of the minutes to be forwarded to each member of the Board and to each member agency.
D. Quorum
A majority of the members of the Board shall constitute a quorum for the transaction of business, except that less than a quorum may adjourn from time to time.
III MEMBERSHIP
Any City or Special District located within the political jurisdiction of San Mateo County is eligible to apply for membership; said membership shall be subject to the limitations contained in the Bylaws, including Section VI.
IV ACCOUNTS AND RECORDS
The Group shall establish and maintain such funds and accounts as may be required by good accounting practice or by any provision of law or -2-
62 any resolution of the Group. Books and records of the Group in the hands of the treasurer shall be open to inspection at all reasonable times by representatives of the parties. The Board, as soon as practical after the close of each fiscal year, shall give a complete written report of all financial activities for such fiscal year to each of the parties. The signature of two of the three officers shall be required to expend funds. The Group shall either make or contract with a Certified Public Accountant, or Public Accountant, to make an annual audit of the accounts and records of the Group. In each case, the minimum requirements of the audit shall be those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When such an audit of accounts and records if made by a Certified Public Accountant, or Public Accountant, a report thereof shall be filed as public record with each of the parties hereto, and also with the County Auditor of San Mateo. Such report shall be filed within twelve (12) months of the end of the fiscal year under examination.
Any costs of the audit including contracts with or employment of Certified Public Accountants, or Public Accountants, in making an audit pursuant to this section, shall be borne by the Group and shall be a charge against any unencumbered funds of the Group available for this purpose.
Additionally, the treasurer of the Group shall assume the duties described in California Govenment Code Section 6505.5 to wit:
1. Receive and receipt for all monies of the Group and
place them 1n the separate bank account as designated
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by the Board to the credit of the Group.
2. Be responsible upon his bond for the safe-keeping and disbursement of all Group money so held by him.
3. Pay, when due, out of money of the Group so held by him all sums payable by the Group.
4. Verify and report in writing on the first day of July, October, January, and April of each year to the Board
and to the parties to this agreement the amount of money he holds for the Group, the amount of receipts since his last report, and the amount paid out since his last report.
V LOSS RECORDS
The Board shall maintain or cause to be maintained accurate loss records for all risks insured against, and all claims paid. Loss reports shall be forwarded to member agencies on, at least, a quarterly basis.
VI ADDITIONAL PARTIES
Any other public agency within the political jurisdiction of San Mateo County may become a party to this agreement upon execution of an agreement between such public agency and the Group, the terms of which agreement shall be identical to the terms of this agreement.
Any public agency desiring to join the Group shall submit a properly executed copy of the Joint Powers Agreement to the Board prior to March 1. A two-thirds vote of the Joint Powers Board shall be required for acceptance of such additional member. Such participation shall begin the following July l, unless the Board shall authorize another date.
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64 Such additional public agencies shall forthwith pay to the Group its current contribution as determined by the Board. Thereafter, such additional party shall be considered a party to the agreement to the same extent as all of the original parties and for all purposes.
VII AMENDMENTS
Amendments to these Bylaws may be proposed by the designated representative of any member agency. The proposed amendment shall be referred to the Board for its consideration. A copy of the proposed amendment, with the Board's recommendations and reasons therefore shall be forwarded to each member agency. The Bylaws may then be amended by written agreement signed by all the parties to the Joint Powers Agreement. If twothirds of the parties to this agreement agree to an amendment, the other parties must also agree to said amendment, or they may be involuntarily terminated as parties to this agreement by using the procedure set forth in Section VIII of the Bylaws.
VI II INVOLUNTARY TERMINATION
Upon good cause being established, two-thirds of the Board shall vote for involuntary termination of a member agency.
Such involuntary termination shall be effective at the end of that fiscal year, unless the Board specifies otherwise.
IX ENFORCEMENT
The Board is hereby given authorfty to enforce· this agreement. If suit 1s necessary therefore, a defaulting member shall pay reasonable attorney fees to the Group as adjudicated by the Court.
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65 X INVALIDITY
Should any portion, tenn, condition, or provision of this agreement be determined by a court of competent jurisdiction to be illegal or in conflict with any law of the State of California, or be otherwise rendered unenforceable or ineffectual, the validity of the remaining portions, terms, conditions, and provisions shall not be affected thereby.
XI FINANCE
A. Each member agency shall pay to the Group each fiscal year the annual contribution calculated pursuant to Paragraphs Band C.
For the first six months of operation beginning January 1, 1979, the sums appearing in the schedule below will be paid on January 1, 1979. In subsequent years, partial payments shall be made in advance based on an estimated annual cost calculated by the Board. Said partial payments shall be made in the first year or partial fiscal year as follows: Fifty percent (50%) in July or the first month of operation; Twenty-five percent {25%) in December or the middle month of operation; Twenty-five percent (25%) in March or three-quarters through the partial fiscal year, as determined by the Board. Partial payments for subsequent years shall be made in July, December and March at a percentage to be determined by the Board.
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66 --------~-, .. ,,,., ...... •••••••••--••••••••••••••••••••"••"•••••••••••••••~•'••••••••••••••••••••••••.'••••>•••••••••••••'"•'"~v•.•.-,•.•••••••• B. The member contribution schedule for the period of January 1, 1979 to June 30, 1979 shall be approximately*:
City Amount
Atherton $ 20,250
Brisbane 22,500
Foster City 60,000
Half Moon Bay 11,250
Hillsborough 30,000
The Joint Powers Authority shall have no responsibility to pay the State Fund premiums or other liabilities incurred by the member agencies before the effective date of the insurance under this agreement.
C. The yearly premium paid to the Joint Powers Authority by the member agency for the two years following the initial one-half year shall be based upon a percentage of the manual premium according to the applicable WCIRB rate as determined by the Board of the Joint Powers Authority. Thereafter each member agency's premium may be modified by decision of the Board according to the loss experience of each member defined by the WCIRB rating plan. This loss experience mechanism shall operate to ensure that each mem~er returns over a period of time to the Joint Powers Authority the funds paid out on its behalf as paid losses.
D. The Group shall operate on a fiscal year from July 1 to June 30. *To be adjusted according to actual payroll figures.
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67 E. Handling Funds
The Group shall have the power, authority and duty to handle all aspects of Workers' Compensation claims against members arising out of facts occurring during membership in the Group.
F. Contributions
Without in any way limiting the powers otherwise provided for in this agreement or by statute, the Group shall have the power and authority to receive, accept, and utilize property, real or personal, from any member or its agents or representatives; to receive, hold, dispose of, to construct, operate and maintain buildings and other improvements; and to receive, accept, expend and disburse funds by contract or otherwise, for purposes consistent with the provisions of the Group, which funds may be provided by any member or their agents or representatives.
G. Additional Income
The Group shall accept and deposit monies from any of the following sources earned after the date of this agreement:
1. Interest Income
2, Refund of the Group's Excess Workers' Compensation
Insurance Premiums
3. Workers' Compensation Subrogation Recoveries
4. Payments by the State of California under State
Mandated Reimbursement for Workers• Compensation
Legislation
5. Grants from any Agency or Private Company (provided
that no conflict of interest is created)
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68 -
---.... -....... -.. -................ · .... •.-.... , .... , .......... .
H. Debts
Should the projected expenses for a given year exceed the given assets of the pool for that year, each member shall be assessed by the Board an additional amount based upon the percentage of yearly premiums paid by each member relative to the total yearly premiums paid by all members.
I. Disposition of Property and Funds
In the event of the dissolution, complete rescission or other final termination of this agreement by all agencies then a party hereto, any property interest remaining in the Group following a discharge of all obligations, shall be returned to the current members.
J. Operating Fund
This fund shall be established and maintained out of the member contributions, and shall be for the purpose of paying for the following:
1. Insurance Premiums
2. Claims Management Expenses
3. Salaries of Administrators, if any
4. Safety Engineering
5. Data Processing Costs
6. Investigative Costs
7. Legal Costs
8. Miscellaneous
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69 K. Claim Fund
This fund shall be established and maintained out of the member contributions, and shall be solely for the purpose of paying Workers' Compensation claims, except that the Board may authorize a transfer from this fund to the operating fund to cover unexpected expenses.
The Claim Fund shall be the repository of the •
11 reserves 11 to be
used for future Workers' Compensation payments, averaging up to eleven (ll) years.
L. The Group shall have authority to seek and recover subrogation monies wherever possible. Such monies shall be deposited in the Claim Fund.
XII LIABILITIY
Except as otherwise provided by individual contract, pursuant to the provisions of Section 895, et seq., of 'the Government Code of the State of California, each member of the Group shall be liable for its pro rata share of all debts and liabilities of the Group, and its pro rata share of all debts and liabilities for Workers' Compensation claims against members arising out of facts occurring while a member of the Group. To achieve such purpose, each member indemnifies and holds harmless the other members for any loss, cost or expense that may be imposed upon such member in excess of such pro rata liability. (The rules therefor, as set forth in Civil Code Section 2788 are hereby made a part of these Bylaws.)
-10-
70 XIII EFFECTIVE DATE
These Bylaws shall go into effect immediately upon the effective date of the Joint Powers Agreement.
XIV INVESTING OF RESERVES (Claim Fund)
The Board shall invest or cause to be invested such reserves as are not necessary for ilffllediate operation of the Claim Fund in such securities as are prudent and legal for public agencies.
The level of cash to be retained in the Operating and Claim Funds shall be determined by the Governing Board.
XV GLOSSARY
Unless the context otherwise requires, the terms used herein shall have the following meanings:
BOARD -- shall mean the governing board of the Group.
BROKER -- shall mean the broker engaged by the Board for the purpose of acquiring an insurance policy.
W.C.I.R.B. -- shall mean Workers' Compensation Insurance Rating Bureau.
CLAIM FUND -- shall mean the fund established for the purpose of paying the cost of the deductible portion of Workers' Compensation claims.
CLAIMS ADJUSTER -- shall mean the claims adjuster engaged by the Board for the purpose of determining losses and payments with respect to the Claim Fund.
CONTRIBUTION -- shall mean money paid by a member agency to the Group in return for the handling of Workers' Compensation claims.
EXPERIENCE MODIFICATION FACTOR·- shall mean a factor used in determining individual member contributions, derived from the claim activity of the member over the previous three years.
-11-
71 GROUP -- shall mean the San Mateo County Cities Insurance Group created by this agreement.
LOSS REPORTS -- shall mean a Report showing a member's Workers' Compensation claims in detail including current status.
MEMBER -- shall mean an individual member agency which belongs to the San Mateo County Cities Insurance Group.
OPERATING FUND -- shall mean the fund established by the Group for the purpose of paying insurance premiums and administrative and other costs.
RESERVES -- shall mean that part of the member's contribution held by the Group to make future Workers' Compensation payments.
SELF-INSURANCE (Permissively Uninsured) -- shall mean setting aside funds to pay for losses not covered by insurance.
-12-
72 Amendment to the Cities Group By-Laws as enacted by unanimous Vote of the Board of Directors at its duly noticed meeting On June 28, 2000
VIII A. Involuntary Termination
Upon the unanimous vote of all of the Board of Directors except the Director representing the member agency being terminated, a member agency may be involuntarily terminated. Upon the effective date of termination, the terminated member shall be subject to the following:
1. The terminated member shall assume full financial and administrative responsibilities for all pending and future claims against the Group or its programs which are in any way associated with the terminated member's past membership in the Group.
2. The terminated member's equity in the Group shall be reduced by all claim payments and other expenses as of the day termination becomes effective. If following the terminated member's assumption of all claim liabilities valued as of the effective day of termination the member's remaining equity is less than zero, the terminated member shall pay to the Group an amount sufficient to bring its total equity to zero. If the member's final equity is greater than zero, it shall be returned to the member in accordance with section 4. of the Joint Powers Agreement.
VIII B. Agreed Termination
Upon unanimous vote of the full Board of Directors, a member agency may be terminated by agreement. Such termination shall be conditioned upon the terminated member's duly authorized agreement to comply with the provisions of Sections VIII A. 1. and 2. hereof. In addition, the terminated member shall agree to indemnify, release from liability and hold harmless the Cities Group, its Directors, member agencies, officers, agents and their employees from liability for acts prior to the effective date of termination.
In the case of either involuntary or agreed termination, the effective date will be July 1 of each year unless the Board specifies otherwise.
73 Amendment to the Ci ties Group Bylaws enacted by V:ne,,J'J1n?&!:!§Ote of the Board of Directors at its duly noticed meeting on /l/w. <? / 2004.
1. Section III is amended, and shall henceforth provide:
Any City, Special District, or other public agency
located within the State of California is eligible
to apply for membership; said membership shall be
subject to the limitations contained in the Bylaws,
including Section VI.
2. The first paragraph of Section VI is amended, and shall henceforth provide:
Town
by:
Any other City, Special District, or public agency
within the State of California may become a party
to this agreement upon execution of an agreement
between such public agency and the Group, the terms
of which agreement shall be identical to the terms
of this agreement.
of Atherton
Wn~, Date:
0 Date:
I I ' I
Date:
Date:
I I
City of San Carlos
by, f2L Gwr, Date:
74 AGREEMENT ADDING ADDITIONAL PARTY TO
CITIES GROUP JOINT POWERS AGREEMENT
THIS AGREEMENT is entered into pursuant to the Cities Groq.p By-Laws Section VI.
By execution of this Agreement the City of Dublin shall, and hereby does, become a Party to that certain Joint Powers Agreement and By-Laws dated October 5, 1978 and Amended November 20, 1978, May 1, 1989, July 1, 1993 and June 30, 1997, and agrees to, and shall on and after January 1, 2005, be bound by all of the terms and conditions thereof.
Town of Atherton
By tjtrulildtf
City of Half Moon Bay
By clllw rYjxnv
Town of Hillsborough
By4fadl ~
City of San Carlos
By /{J,ri..., 8w ,k 1
/
~
City of Dublin
e;-,~c.~
l/ 1 y.-ocl Date _____ ..... f..-----
Date __ /_1_/2_t+-/_z_£_.v----'-·cj_._·
, l
Date~/~1-+-/~R-'---,)~(l'--L-+-{ __ I I I
Date _1_,_1/ __ 1(_o ____ y_· ----
Date ___ 1 .... 0 ...... /'-','--'e=----/....c..o_Y~--
75
BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 21, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Richard Cheechov, Sheriff’s Captain – Half Moon Bay Police Bureau TITLE: FISCAL YEAR 2024-25 ANNUAL REPORT ON LAW ENFORCEMENT SERVICES AND
ACTIVITIES
______________________________________________________________________________ RECOMMENDATION:
By motion, accept FY 2024-25 Annual Report on Law Enforcement Services and Activities.
FISCAL IMPACT:
There is no fiscal impact associated with this item.
STRATEGIC ELEMENT:
This action supports the Healthy Communities and Public Safety and Fiscal Sustainability elements of the Strategic Plan.
BACKGROUND/DISCUSSION:
Over the course of the last fourteen years, the City of Half Moon Bay has utilized the services of the San Mateo County Sheriff’s Office for law enforcement services. This contract service was adopted in June 2011 as part of the City’s transition to a contract services model through San Mateo County.
The community has realized annual operational cost savings and long-term savings in retirement related costs under the contract services model. City residents and residents of the greater Coastside have also directly benefitted from increased efficiencies and expanded services facilitated by continuity of service provision on the entire Coastside.
The City’s Agreement requires the Sheriff’s Office to provide an annual report regarding the prior year’s services and activities. Traditionally, this report includes statistical analysis of crime and local trends. The report is also an opportunity to highlight successes and new opportunities to engage and support the community.
The attached draft report is based on a standardized format utilized across all of the Sheriff’s bureaus, and includes updated statistics based on the National/California Incident-Based Reporting System (CIBRS/NIBRS), which the Sheriff’s Office began the transition to in late 2021. This change in 76
reporting significantly impacted the way crime statistics are captured and reported, which also means that there is limited historical data to compare to, except anecdotally. It is also important to point out that most of the statistics refer to incidents, not the numbers of victims.
Overall, Half Moon Bay and the greater Coastside community remains a safe place to live, work and visit, and the Sheriff is committed to maintaining that sense of peace and safety for everyone.
ATTACHMENT:
FY 2024-25 San Mateo County Sheriff’s Office Annual Report: Half Moon Bay Police Bureau 77 San Mateo County Sheriff’s
Half Moon Bay
Police Bureau
ANNUAL REPORT ON
LAW ENFORCEMENT Services
and Activities
78 (Table of Contents) Page 2 of 26
Table of Contents
Table of Contents
Executive Summary..................................................................................................................................... 5 Organization................................................................................................................................................ 7 • Corrections...................................................................................................................................... 7 • Operations ...................................................................................................................................... 7 • Support Services ............................................................................................................................. 7 Crime Data .................................................................................................................................................. 8 Special Note on Crime Data .................................................................................................................... 8 Special Note on Statistics........................................................................................................................ 8 Overall..................................................................................................................................................... 9 Calls for service ................................................................................................................................... 9 Response Times ................................................................................................................................ 10 Original Reports Documented .......................................................................................................... 11 Violent Crime Reports....................................................................................................................... 12 Investigations.................................................................................................................................... 16 Equipment......................................................................................................................................... 17 Traffic .................................................................................................................................................... 18 Driving Under the Influence.............................................................................................................. 18 Traffic Citations................................................................................................................................. 19 Community Services Officers............................................................................................................ 21 Public Safety Communications (dispatch) ............................................................................................ 22 Community Outreach................................................................................................................................ 22 Community Engagement Unit / School Resource Officers................................................................... 22 Psychiatric emergency response team (pert)....................................................................................... 24 Mobile Crisis Response Team (MCRT) .................................................................................................. 25 79 (Table of Contents) Page 3 of 26
San Mateo County Sheriff’s Office Transparency Portal ...................................................................... 26 Conclusion................................................................................................................................................. 26 80 (Table of Contents) Page 4 of 26
Intro letter
The San Mateo County Sheriff’s Office has been contracted to provide law enforcement services to the City of Half Moon Bay since June 2011. A provision of the contract requires the Sheriff’s Office to provide a report to the City Council with an overview of police services and an annual summary of crime data. This report will satisfy that requirement.
Late in 2024, I began as the Chief of Police Services. My strategic goals for police services are focused on enhancing community relations, reducing traffic collisions, preventing crime through enforcement and education, and prioritizing personnel wellness. The Bureau's efforts were focused on developing effective strategies and allocating resources to enhance enforcement and educate the community.
The FY 2024-2025 report will offer a comprehensive overview of public interest information, crime trends, traffic statistics, and an overview of community initiatives and involvement. We hope this report will demonstrate our ongoing efforts and commitment to transparency and accountability. The Bureau will continue to utilize technology and tools responsibly, which we believe are in the best interest of protecting our community, while respecting the privacy and civil liberties of all. In addition, we have increased efforts to invest in our staff with new wellness initiatives and professional development opportunities.
Sincerely,
Richard Cheechov
Sheriff’s Captain
Half Moon Bay Police Bureau
81 (Table of Contents) Page 5 of 26
Executive Summary
This report covers information and data from FY 24-25 (01 July 2024 – 30 June 2025). It includes data from FY 22-23 and FY 23-24 for context; however, previous data was recorded under different guidelines and is therefore inappropriate for comparison.
Calls for Service. This period, a total of 9,028 calls for service were handled. Compared to FY 23-24 (a total of 10,710 calls), this represents a decrease of 7 percent.
Response Times. This period, the average response time for emergency calls was 3:46 minutes.
Compared to FY 23-24 (3:50), this represents a decrease of 2 percent.
Original Reports Documented. This period, 1000 reports were taken. Compared to FY 23-24 (1019), this represents a decrease of 2 percent.
Violent Crime Reports. This period, 86 violent crimes were documented. Compared to FY 23-24 (89), there was a decrease of 3 percent.
Violent Crime Arrests. This period, 31 violent crime arrests were made. Compared to FY 23-24 (28), this represents an increase of 11 percent.
Property Crime Reports. This period, 90 property crimes were documented. Compared to FY 23-24 (89), this represents a decrease of 3 percent.
Property Crime Arrests. This period, 23 property crime arrests were made. Compared to FY 23-24 (17), this represents an increase of 35 percent.
Driving Under the Influence. This period, 96 DUI arrests were made. Compared to FY 23-24 (77), this represents an increase of 25 percent.
Traffic Citations. This period, 3,228 citations were issued. Compared to FY 23-24 (2,281), this represents an increase of 14 percent.
Traffic Collisions. This period, 52 traffic collisions were documented. Compared to FY 23-24 (61), this represents a decrease of 15 percent.
82 (Table of Contents) Page 6 of 26
Our Mission
As stewards of our community, we envision a world where all humanity is valued and respected. We recognize our role as leaders in this effort and commit to seeking creative and effective ways to work with and listen to the needs of our residents, businesses, and stakeholders. We do this with the passion to preserve safety for all who live, visit, or work in San Mateo County.
People First – Service Above Self
Beyond the Call
Sheriff Corpus’ philosophy of Beyond the Call speaks directly to our commitment to doing more for our communities than just responding to routine calls for service. Through this philosophy, Sheriff Corpus encourages our deputies to see every interaction and call for service as an opportunity to understand and work to address the root of the underlying issue at hand. Whether it's taking time to go the extra mile, or connecting residents with organizations who can assist, we aim to build trust with our communities by going above and beyond.
83 (Table of Contents) Page 7 of 26
Organization
The Office is divided into three divisions:
• Corrections. In California, a jail is a correctional facility that houses pre-trial incarcerated persons during trials, motions, and appeals; and post-conviction persons for sentences generally less than one year. The Sheriff’s Office maintains two jails to service to the courts in San Mateo County.
• Operations. The San Mateo County Sheriff’s Office provides law enforcement services to public transportation, incorporated portions of the county and five contract cities through:
o Headquarters includes the contract cities of Portola Valley and Woodside and unincorporated Redwood City.
o North County includes the contract city of Millbrae and unincorporated areas north of S.R.#92.
o South County includes the contract city of San Carlos and unincorporated areas south of S.R.#92.
o Coastside includes the contract city of Half Moon Bay and unincorporated areas west of S.R.#35.
• Support Services. This includes Professional Standards Bureau, Recruiting and Retention, Records Bureau, as well as other administrative offices.
All aspects of the San Mateo County Sheriff’s Office partner with allied agencies, non-governmental organizations, and charitable organizations with the common goal of achieving public safety. 84 (Table of Contents) Page 8 of 26
Crime Data
Crime Data refers to the number of incidents reported to the San Mateo County Sheriff’s Office during the reporting period. Specifically, it refers to incidents reported during the reporting period and may include incidents that occurred outside of the reporting period. Additionally, the data represents the number of incidents that occurred, not the number of victims.
Special Note on Crime Data
In September 2021, the San Mateo County Sheriff’s Office transitioned from the Uniform Crime Reporting System (UCR) to the National/California Incident-Based Reporting System (CIBRS/NIBRS). This change in reporting significantly impacted the way crime statistics are captured and reported.
One important thing to take into consideration is the data post-NIBRS may be misinterpreted as an increase in crime, but the key to understanding NIBRS is to acknowledge that the variations in data are a by-product of the reporting rules. NIBRS was implemented to improve the quality of crime data collected by law enforcement. The NIBRS system captures a more extensive range of offenses, continuing to record crimes like homicide, rape, and burglary while measuring crimes like identity theft, drugs, and weapon offenses. NIBRS collects data on 22 categories of crime compared to the UCR system, which only collected eight. Often, reporting only a subset of crimes limits the information available to service the public and can skew the real picture of what is happening in a community. As a result, the comparison of crime data in 2021 versus 2022 forward, looks significantly different. It is for this reason this report will only reflect data after the adoption of NIBRS without the context of preceding years stats.
For additional information on NIBRS:
https://www.fbi.gov/how-we-can-help-you/more-fbi-services-and-information/ucr/nibrs For offense definitions:
https://ucr.fbi.gov/nibrs/2018/resource-pages/nibrs_offense_definitions-2018.pdf Special Note on Statistics
Many of the sample sizes are small, which can lead to systematic distortion in estimates. For example, in FY 23-24 there were no reported homicides and in FY 24-25 there was 1 report of homicide. That means there was a 100% increase in homicides. That number may be alarming at first, until the data provides context.
85 (Table of Contents) Page 9 of 26
Crime and Enforcement
Overall
Calls for service
During FY 22-23, there were 9,028 calls for service and in FY 23-24 there were 10,710.
Overall, during FY 24-25, the Half Moon Bay Patrol Bureau responded to 9,982 calls for service. This represents a decrease of 7% from the previous year.
Citizen-Initiated Calls for Service
During FY 22-23, there were 5,030 citizen initiated calls for service and in FY 23-24 there were 5,080. Overall, during FY 24-25, the Half Moon Bay Patrol Bureau responded to 4,651 citizen initiated calls for service. This represents a decrease of 8% from the previous year.
Officer-Initiated Calls for Service
During FY 22-23, there were 3,996 citizen initiated calls for service and in FY 23-24 there were 5,630. Overall, during FY 24-25, the Half Moon Bay Patrol Bureau responded to 5,331 citizen initiated calls for service. This represents a decrease of 5% from the previous year.
Fiscal
Year Citizen Initiated Officer Initiated Total
FY 22-23 5030 3998 9028
FY 23-24 5080 5630 10710
FY 24-25 4651 5331 9982
86 (Table of Contents) Page 10 of 26
Response Times
Emergency calls are defined as “Immediate” (Priority 1) calls in progress that require an immediate response, and there is reason to believe that the immediate presence of law enforcement is essential to save a life. According to the Department of Justice, several studies have found that if the police take less than 5 minutes to respond to a call involving a crime, the probability of making an arrest is 60 percent. When the time exceeds 5 minutes, the arrest probability drops to approximately 20 percent. We have consistently responded to emergency calls with an average time significantly below five minutes. These response times are excellent by any standard, and this metric is critical to community safety.
During FY 22-23, the average response time for priority 1 calls was 3:19 and in FY 23- 24 it was 3:50. Overall, during FY 24-25, the response time was 3:46. This represents a decrease of 2% from the previous year.
FY 22-23 FY 23-24 FY 24-25
Response Times 03:19 03:50 03:46
00:00
00:28
00:57
01:26
01:55
02:24
02:52
03:21
03:50
04:19
Response Times
Fiscal Year Response Times Number of Calls
FY 22-23 3:19 63
FY 23-24 3:50 68
FY 24-25 3:46 48
87 (Table of Contents) Page 11 of 26
Original Reports Documented
The Sheriff’s Office generates reports for a number of incidents, crimes, and events.
During FY 22-23, there were 1123 reports written and, in FY 23-24, there were 1019.
During FY 24-25, the Half Moon Bay Patrol Bureau generated a total of 1000 written reports. This represents a decrease of approximately 2%.
Fiscal Year Homicide
FY 22-23 1123
FY 23-24 1019
FY 24-25 1000
FY 22-23 FY 23-24 FY 24-25
Homicide 1123 1019 1000
1123
1019 1000
0 200
400
600
800
1000
1200
Reports Taken
Homicide
88 (Table of Contents) Page 12 of 26
Violent Crime Reports
NIBRS breaks down crimes into groups, which do not correspond to the general definition of violent crime (NIBRS Group A includes Murder as well as Possessing Stolen Property); therefore, this category does not correspond to NIBRS groups, but will include the crimes of Homicide, Sexual Assaults, Robbery, Aggravated Assaults, and Domestic Violence.
During FY 22-23, there were 53 violent crimes documented, and in FY 23-24, there were 45 violent crimes documented. During FY 24-25, the Half Moon Bay Patrol Bureau documented 45 violent crimes, indicating that reporting of violent crimes remains steady from the previous year.
Fiscal
Year Homicide Sexual Assaults Robbery Aggravated Assaults Domestic Violence FY 22-23 3 5 1 27 17
FY 23-24 0 8 4 15 18
FY 24-25 1 3 1 21 19
FY 22-23 FY 23-24 FY 24-25
Homicide 3 0 1
Sexual Assaults 5 8 3
Robbery 1 4 1
Aggravated Assaults 27 15 21
Domestic Violence 17 18 19
Total 53 45 45
3 0 1
5 8
3 1
4 1
27 15
21 17 18 19
53 45 45
0 10
20 30
40 50
60 Reported Violent Crime Comparison
Homicide Sexual Assaults Robbery
Aggravated Assaults Domestic Violence Total
89 (Table of Contents) Page 13 of 26
Violent Crime Arrests
During FY 22-23, there were 34 violent crime arrests, and during FY 23-24, there were
28. During FY 24-25, the Half Moon Bay Patrol Bureau made 31 violent crime arrests.
This represents an increase of 11%.
Fiscal
Year Homicide Sexual Assaults Robbery Aggravated Assaults Domestic
Violence
FY 22-23 3 3 1 15 12
FY 23-24 0 2 4 9 13
FY 24-25 1 1 1 12 16
FY 22-23 FY 23-24 FY 24-25
Homicide 3 0 1
Sexual Assaults 3 2 1
Robbery 1 4 1
Aggravated Assaults 15 9 12
Domestic Violence 12 13 16
Total 34 28 31
3 0 1 2 1
4 15
9 12 12 13
16 34
28 31
0 5
10 15
20 25
30 35
40 Violent Crime Arrest Comparison
Homicide Sexual Assaults Robbery
Aggravated Assaults Domestic Violence Total
90 (Table of Contents) Page 14 of 26
Property Crime Reports
NIBRS breaks down crimes into groups, which do not correspond to the general definition of violent crime (NIBRS Group A includes Larceny/Theft Offenses, as well as Murder; therefore, this category does not correspond to NIBRS groups, but will include the crimes of Commercial Burglary, Residential Burglary, Vehicle Burglary, Shoplifting, Motor Vehicle theft, Arson, and Vandalism.
During FY 22-23, there were 143 property crimes documented, and in FY 23-24, there were 89. During FY 24-25, the Half Moon Bay Patrol Bureau documented 86 property crimes. This represents a decrease of 3%.
scal Year Commercial Burglary Residential Burglary Vehicle Burglary Shoplifting Motor Veh Theft Arson Vandalism FY 22-23 18 12 18 4 24 3 64
FY 23-24 11 5 10 8 9 2 44
FY 24-25 14 1 6 9 8 5 43
FY 22-23 FY 23-24 FY 24-25
Commercial Burglary 18 11 14
Residential Burglary 12 5 1
Vehicle Burglary 18 10 6
Shoplifting 4 8 9
Motor Veh Theft 24 9 8
Arson 3 2 5
Vandalism 64 44 43
18 11 14 12
5 1
18 10
6 4
8 9
24 9 8
3 2 5
64 44 43
0 10
20 30
40 50
60 70
Reported Property Crime Comparison
Commercial Burglary Residential Burglary Vehicle Burglary Shoplifting Motor Veh Theft Arson Vandalism
91 (Table of Contents) Page 15 of 26
Property Crime Arrests
During FY 22-23, there were 16 property crime arrests, and in FY 23-24, there were 17.
During FY 24-25, the Half Moon Bay Patrol Bureau made 23 property crime arrests.
This represents an increase of 35%.
Fiscal
Year
Commercial
Burglary
Residential
Burglary
Auto
Burglary Shoplifting
Motor
Veh
Theft
Arson Vandalism
FY 22-23 4 2 0 2 0 1 7
FY 23-24 2 0 1 3 2 1 8
FY 24-25 4 0 1 5 2 2 9
FY 22-23 FY 23-24 FY 24-25
Commercial
Burglary 4 2 4
Residential
Burglary 2 0 0
Auto
Burglary 0 1 1
Shoplifting 2 3 5
Motor
Veh Theft 0 2 2
Arson 1 1 2
Vandalism 7 8 9
4 2
4 2
0 0 0
1 1
2 3
5 0
2 2
1 1
7 8
9 0
1 2
3 4
5 6
7 8
9 10
Property Crime Arrest Comparison
Commercial
Burglary
Residential
Burglary
Auto
Burglary
Shoplifting Motor
Veh Theft
Arson Vandalism
92 (Table of Contents) Page 16 of 26
Investigations
The Investigations Bureau is composed of a team of expertly trained and specialized personnel who use their expertise to conduct crucial investigations into crimes that affect Half Moon Bay. While only two detectives from the bureau are assigned to Half Moon Bay, it is important to note that they have access to the entire bureau's resources to investigate any crime.
Investigative case highlights for FY 24-25 are as follows:
In August of 2024, Half Moon Bay deputies responded to a residence on the report of extortion. It was discovered that a 16-year-old female victim, met an unknown person online, and began exchanging explicit images. The unknown suspect began demanding more photos and the victim’s passwords to her social media. After numerous search warrants, the suspect was identified as an adult male out of Escondido, CA, who was disguising himself as a female to solicit female juveniles.
Additional victims were identified throughout the United States. With the assistance of the Riverside County Internet Crimes Against Children (ICAC) Task Force and the Escondido Police Department ICAC unit, the suspect’s residences were searched pursuant to a search warrant. The case was taken over by the Escondido ICAC task force and is being prosecuted federally. In September and October of 2024, a series of auto burglaries occurred at the Cowell Beach parking lot in unincorporated San Mateo County. After reviewing video surveillance and with the assistance of the Automated License Plate Readers (ALPR) on the coast, the suspect vehicle was identified. As the vehicle proceeded westbound on 92 towards Half Moon Bay, Deputies were alerted by ALPR. The vehicle was stopped, and the suspect was identified as a male out of Oakland.
Additional follow up by investigators connected the suspect to five auto burglaries.
The case is being prosecuted by the DA’s office.
In March of 2025, a series of felony vandalisms occurred at the Johnston House Parking lot, Wavecrest sporting complex, and the Pescadero Country store sign in Pescadero. Property was vandalized with blue graffiti that displayed gang signs and symbols. From prior cases, the primary suspect was quickly identified as a male juvenile who was already on probation within our county for vandalism. Additional follow up by investigators yielded two additional juveniles associated with all three felony vandalism cases. The case is being prosecuted by the DA’s office. 93 (Table of Contents) Page 17 of 26
Equipment
StarChase provides the Sheriff’s Office with an alternatives to high-speed vehicle pursuits. The system includes a GPS tracking device—housed within a small, adhesive projectile—that can be launched from a patrol vehicle’s grille and attaches securely to a fleeing vehicle. Once adhered, the tag transmits real-time location updates to a monitoring center, enabling officers to track the vehicle remotely and disengage from dangerous pursuits. Notably, the system has been reviewed and cleared by the ACLU, affirming its compliance with Fourth Amendment protections when deployed during imminent, probable-cause situations.
Axon Fleet 3 cameras are the most recent upgrade to the Axon camera system.
The San Mateo County Sheriff’s Office in Half Moon Bay has access to ALPR data. Thanks to the advanced camera network, we can now enhance vehicle recognition and quickly search for crime-related vehicles based on various characteristics such as vehicle type, make, color, state of license plate, and other distinctive features like bumper stickers, decals, and roof racks. This feature will assist our Bureau and allied agencies in searching for vehicles that may be involved in criminal activity and will also provide real-time alerts regarding their movements. Utilizing ALPR technology, frequent patrols, and responding to public reports of criminal activity are crucial components of the Half Moon Bay Police Bureau's efforts to prevent crime.
Retention, sharing, and use of the data from the Flock cameras is generally controlled by the contracting cities and governed by the San Mateo County Sheriff’s Office Lexipol Policy 420, which states the data will only be accessed by authorized employees who have been trained and certified in the use of the equipment, the system will only be used for an official law enforcement purpose, and the information will not be shared or used for immigration enforcement; among other provisions.
ALPR technology assisted in several investigations in FY 24-25. ALPR success stories:
• LPR camera hit on a felony vehicle related to a recent gang assault case, leading to the location of evidence and suspect arrests. 94 (Table of Contents) Page 18 of 26
• LPR camera in another county hit on a vehicle belonging to an at-risk female subject who was reported missing from the coast. This led to working with those law enforcement agencies and locating the missing girl. • While investigating an auto burglary, LPR camera data spotted a suspect’s vehicle in the area of several similar burglaries spanning several weeks. This data led to solving multiple felony cases.
Traffic
Driving Under the Influence
Driving Under the Influence (DUI) is an issue that affects traffic safety and impacts all aspects of the community. DUI is inclusive of impairment by alcohol and drugs.
During FY 22-23, there were 65 DUI arrests, and during FY 23-24, there were 77 DUI arrests. During FY 24-25, the Half Moon Bay Patrol Bureau made 96 DUI arrests. DUI arrests increased by 25%.
Fiscal
Year Arrests
FY 22-23 65
FY 23-24 77
FY 24-25 96
FY 22-23 FY 23-24 FY 24-25
Arrests 65 77 96
65 77
96 0
20 40
60 80
100
120
DUI Arrest Comparison
95 (Table of Contents) Page 19 of 26
Traffic Citations
Traffic citations are issued when a traffic violation is identified, and the issuing Sheriff’s Deputy believes it is in the best interest of traffic safety to issue a citation.
Studies have shown that citations affect driver behavior much longer than a warning, increasing traffic safety.
During FY 22-23, there were 1,189 citations issued and, during FY 23-24, there were 2,821 issued. During FY 24-25, the Half Moon Bay Patrol Bureau issued a total of 3,228 citations. This represents an increase of 14%.
Fiscal
Year Moving Parking Total
FY 22-23 636 553 1189
FY 23-24 568 2253 2821
FY 24-25 518 2710 3228
FY 22-23 FY 23-24 FY 24-25
Moving 636 568 518
Parking 553 2253 2710
Total 1189 2821 3228
636 568 553 518
2253
2710
1189
2821
3228
0 500
1000
1500
2000
2500
3000
3500
Traffic Citation Comparison
Moving Parking Total
96 (Table of Contents) Page 20 of 26
Traffic Collisions
The following data categories for motor vehicle traffic collisions were used: fatal injury, major injury, minor injury, and non-injury collisions.
• Fatal injury: resulting in the death of one or more persons within 30 days of the collision. During FY 22-23, there were 2 reported fatal-injury collisions and, during FY 23-24, there were none. During FY 24-25, Half Moon Bay had no reported fatal injury collisions.
• Major injury: including severe wounds, other visible injuries, or complaints of pain.
During FY 22-23, there were 7 reported fatal-injury collisions and, during FY 23-24, there were none. During FY 24-25, Half Moon Bay had no reported major-injury collisions.
• Minor injury: any injury that is evident at the scene of the collision other than fatal or major injuries. During FY 22-23, there were 33 reported fatal-injury collisions, and during FY 23-24, there were 28. During FY 24-25, Half Moon Bay had 30 reported minor-injury collisions. This represents an increase of 7%. • Non-injury: no complaint made, or treatment required by the persons involved.
During FY 22-23, there were 39 reported fatal-injury collisions, and during FY 23- 33, there were none. During FY 24-25, Half Moon Bay had 22 reported non-injury collisions. This represents a decrease of 15%.
Fiscal
Year
NonInjury Minor Major Fatal Total
FY 22-23 39 33 7 2 81
FY 23-24 33 28 0 0 61
FY 24-25 22 30 0 0 52
FY 22-23 FY 23-24 FY 24-25
Non-Injury 39 33 22
Minor 33 28 30
Major 7 0 0
Fatal 2 0 0
Total 81 61 52
39 33
22 33 28 30
7 2 0 0
81 61
52 0
10 20
30 40
50 60
70 80
90 Traffic Collisions Comparison
Non-Injury Minor Major Fatal Total
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The top three collision factors in FY 24-25 were:
Ranking FY 22-23 FY 23-24 FY 24-25
1 23152 VC 23152 VC 22350 VC
2 22350 VC 22350 VC 22107 VC
3 22107 VC 22107 VC 23152 VC
• FY 23-24 FY 24-25
• 22350 VC Unsafe Speed 22350 VC Unsafe Speed
• 22107 VC Unsafe Turning 21804 VC Unsafe Entry Onto HWY • 21703 VC Following Too Close 22107 VC Unsafe Turning
Community Services Officers
In Half Moon Bay, Community Services Officers (CSOs) work alongside sworn personnel to ensure the patrol bureau operates with maximum efficiency. These nonsworn individuals handle service calls that do not require the presence of an armed deputy, freeing up their colleagues to focus on more pressing matters.
CSOs also play an active role in the community, participating in events such as Pumpkin Festival, Night of Lights, Good Ol’ Fashioned 4th of July, and Chamarita. In FY 24-25, they worked closely with the bureau to assist with duties such as conducting community outreach with downtown businesses and residents, investigating vandalism, enforcing traffic and parking ordinances, towing abandoned vehicles, performing traffic control, and issuing parking and equipment violation citations. They also played a crucial role in assisting deputies with taking non-suspect information and non-violent crime reports.
This period, CSOs issued over two thousand parking citations and wrote 40 reports among their other duties and responsibilities.
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Public Safety Communications (dispatch)
The communications center answers both 911 and non-emergency calls from the public and provides dispatching services to the City of Half Moon Bay. Dispatchers are a critical component of communicating with our community. In addition to communicating with deputies and bureau staff, dispatchers direct the appropriate resources (medical aid, law enforcement, etc.) to emergencies and other calls for service.
During FY 22-23, there were 9,028 calls handled, and during FY 23-24, they handled 10,710.
During FY 24-25, Public Safety Communications handled a total of 9,982 calls. This represents an increase of 19%.
Fiscal
Year Calls for Service
FY 22-23 9028
FY 23-24 10710
FY 24-25 9982
Community Outreach
Community Engagement Unit / School Resource Officers
The Half Moon Bay Patrol Bureau's deputies and sergeants work closely with the Community Engagement Unit (CEU) and School Resource Officers (SROs) to establish a safe and supportive learning environment for students, parents, and faculty. Our CEU and SROs play a crucial role in developing safety plans, engaging with students through meet-and-greets, and partnering with community-based organizations to provide education on crime prevention and drug safety. Furthermore, our SROs are responsible for investigating criminal activity, FY 22-23 FY 23-24 FY 24-25
Calls for Service 9028 10710 9982
9028
10710
9982
0 2000
4000
6000
8000
10000
12000
Calls for Service
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ensuring security and crowd control at school events, and conducting home visits when necessary.
The Sheriff’s Office prioritizes building and nurturing a strong connection with the community we serve. We aim to effectively engage with the community to promote trust, communication, transparency, and mutual respect. We have developed strategic programs, organized special events, provided education, and disseminated public information to achieve this goal. Our staff and volunteers work tirelessly to interact with residents, businesses, youth, community organizations, and the media to foster a positive relationship that benefits everyone involved. We encourage and maintain a strong relationship with the community we serve.
The following are some of the notable events in the Sheriff’s community outreach programs:
• Game Practices Jr Giants
• HMB 4th of July parade
• Presentation on SO, SRO, and Therapy Dogs
• Practices of the Jr Giants
• Practices of the Jr Giants
• Presentation on SO, SRO, and Therapy Dogs
• Practices of the Jr Giants
• Outdoor Youth Conference
• SMC Summerfest Festival
• Cops and Cones and Backpack Giveaway
• Social Changery
• Safety Check Presentation
• SAL Coast Office Grand Opening
• National Night Out
• Incriciones Mochilas
• Freshman orientation
• Explorer Training
• Reading Stars Programs
• Arte Repujado or Embossing
• Farmerworkers Photo Exhibit
• CORA online training- Law Enforcement and the Community • Pescadero HS Sal Meeting
• HMB SAL Meeting
• Classroom presentation regarding Therapy K9's- 5th grade • Classroom presentation on Law Enforcement and the use of Therapy Dogs Backpack drive for students
Calls for service at Half Moon Bay schools continue to decline. During FY 22-23, there were 491 calls handled, and during FY 23-24, there were 452. During FY 24-25, there were a total of 314 calls for service at Half Moon Bay schools. This represents a decrease of 31%. 100
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Fiscal
Year Cunha Hatch HMB HS Pilarcitos Seacrest
FY 22-23 112 63 278 10 28
FY 23-24 75 119 235 13 10
FY 24-25 61 102 138 7 6
Psychiatric emergency response team (pert)
The Psychiatric Emergency Response Team (PERT) is a partnership between the San Mateo County Sheriff’s Office and San Mateo County’s Behavioral Health and Recovery Services (BHRS). PERT’s goal is to provide resources and support to individuals and families living with mental illness to help manage acute crises, reduce violent interactions and tragic outcomes involving law enforcement and those experiencing crises, reduce jail recidivism of those living with mental illness, and reduce psychiatric emergency hospitalizations by proactively diverting people to other applicable services and resources in the community. When the team was initially started in 2015, it consisted of one Sheriff’s Office detective and one BHRS clinician. In 2019, PERT expanded to include two detectives and two clinicians.
PERT coordinates San Mateo County’s Crisis Intervention Training (CIT) and Enhanced Crisis Intervention Training (ECIT). CIT was started in 2005 and is a foundational training focused on mental health systems, resources, recognizing signs and symptoms of mental illness, and deescalation. ECIT started as a new course in 2021 that focuses on bringing modern best practices for mental health crisis response to law enforcement, which includes alternative strategies such as delayed contact, maintaining time and distance, disengagement, and teaching crisis communication techniques.
PERT reviews all mental health cases within the Sheriff’s Office. This includes cases where an individual is determined to meet criteria for Welfare and Institutions Code 5150 (W&I 5150), FY 22-23 FY 23-24 FY 24-25
Cunha 112 75 61
Hatch 63 119 102
HMB HS 278 235 138
Pilarcitos 10 13 7
Seacrest 28 10 6
0 50
100
150
200
250
300
Calls for Service at Schools
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which is an involuntary hold, by being a danger to themselves, danger to others, or gravely disabled. Patrol deputies also refer cases where mental health is suspected to be a factor, but the individual does not meet criteria for W&I 5150.
Mobile Crisis Response Team (MCRT)
In March 2022, the City of Half Moon Bay launched the pilot program, Crisis Assistance Response and Evaluation Services (CARES). The CARES program was a grant-funded, community-based response team for low-level mental health crisis calls placed to San Mateo County Public Safety Communications (PSC). The CARES program pilot ended in FY 24-25.
The County of San Mateo has contracted with Telecare to pilot a Mobile Crisis Response Team (MCRT) program. MCRT also acts as an alternative response for mental health-related 911 calls traditionally answered by fire, ambulance, or law enforcement.
MCRT teams are staffed 24/7/365 and consist of a licensed clinician and a peer support specialist. MCRT offers inclusive and trauma informed services to all community members, regardless of insurance or ability to pay.
W&I 5150 SMCSO Non-5150
Referral Self/Family
Half Moon Bay Resident 13 28 1
Out of City 1
Out of County 7
Unsheltered 2 7
Total 23 35 1
13 28
1 1
7 2
7 23
35 1
0 5
10 15
20 25
30 35
40 Psychiatric Emergency Response Team (PERT)
Half Moon Bay Resident Out of City Out of County Unsheltered Total 102
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San Mateo County Sheriff’s Office Transparency Portal
The San Mateo County Sheriff’s Office currently has three transparency portals through which the public can access data and information regarding the Sheriff’s Office activities:
Transparency Portal. This web page contains information including, but not limited to, employee demographics, calls for service, Internal Affairs statistics (investigations are not generally available to the public by law), evictions, crimes/arrests, corrections data, as well as RIPA (Racial Identity and Profiling Act) data.
Crime Mapping and Data. This web page allows the public to map crime data filtered by date and location. Each incident is marked by a pin that holds summary data. Additionally, the page contains arrest information that can be filtered by date or searched by the arrestee’s name.
Newsroom. This web page contains news releases since 2020, press logs (summaries of activity available to the public) divided by area (North County, South County, and Coast), and other items of interest.
Additionally, the Sheriff’s Office is developing a new, more robust portal to provide additional context to the statistic and information offered to the public.
Conclusion
On behalf of Sheriff Christina Corpus and the men and women of the San Mateo County Sheriff’s Office, it is an honor for us to provide law enforcement services to the people of San Carlos. We are committed to always doing our best and continually striving to improve our performance.
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BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 21, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
TITLE: SEA HORSE RANCH LICENSE AGREEMENT
______________________________________________________________________________ RECOMMENDATION:
Receive a report and provide direction on the proposed extension of the Sea Horse Ranch license agreement, which allows commercial horseback rides on the City’s portion of the Coastal Trail/Horse Trail and Poplar Beach, and expires on December 31, 2025.
FISCAL IMPACT:
The current agreement generates approximately $15,000 per year in revenue to the City’s General Fund. The agreement also requires Sea Horse Ranch to pay for a significant portion of any repairs made to the vertical access point utilized by horseback riders entering Poplar Beach.
STRATEGIC ELEMENT:
This action supports the Healthy Communities and Public Safety and Fiscal Sustainability elements of the Strategic Plan.
BACKGROUND
The City owns and maintains Poplar Beach and the span of the California Coastal Trail and horse trail between Kelly Avenue and the Seymour Pedestrian Bridge south of Poplar Street.
Sea Horse Ranch (SHR) is a commercial recreational equestrian business located at 1828 North Cabrillo Highway, in Half Moon Bay. The City and SHR entered into a License Agreement in 2011 to allow the non-exclusive, commercial use of specified portions of the trail, beach access points and Poplar Beach. In 2020, the License Agreement was extended through December 31, 2025. Pursuant the agreement, in late 2024 SHR provided the required notice of its intent to seek a renewal of the agreement, and Staff has worked with them over the last several months to negotiate the terms and conditions of a potential extended agreement. Due to the events that have taken place nationally and locally since the last extension in early 2020 (COVID-19 Pandemic, economic downturns, high inflation, fires and other natural disasters), and changes that have resulted from these events (record setting inflation, increased insurance requirements and costs, lagging tourism), SHR has also requested modifications to the agreement prospectively, which are outlined below.
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Due to restrictions in many communities, SHR is one of only a few operators offering commercial horseback beach rides in California. SHR draws a variety of customers, including non-profits, educational institutions, corporations, and individuals/families. In many cases, customers patronize other businesses while visiting SHR, including hotels, restaurants, and shops. In 2020, the HMB Coastside Chamber of Commerce estimated that through its customers, SHR generates approximately $10 million in economic impacts to the Coastside each year.
DISCUSSION:
Over the last several months, Staff has met with SHR to discuss and negotiate an extension of the agreement, and SHR has requested modifications to the following terms and conditions:
1. Section 1 - Term: A five-year extension of the agreement through December 31, 2030.
2. Section 2 – Use, part b.: SHR shall pay fifty percent (50%) of the actual costs for repair or improvement of the vertical access point where horses enter Poplar Beach from the trail.
Due to the increased use of the vertical access point by non-commercial riders and pedestrians since the beginning of the COVID-19 pandemic, SHR believes that the proportion of use of the access point has changed and has proposed a 50/50 split on costs for repairs or improvements, if necessary. At this time, staff have not identified any necessary maintenance or capital projects on the access point, but will continue to monitor and evaluate the need.
3. Section 3 – Consideration, part a.: As consideration for its use, SHR would pay $13,117 (which is based on 3% of gross revenues for rides provided under the agreement over the past year) for the first year of the Term, which would increase annually by 3%.
With the costs of operating businesses increasing (insurance, utilities, supplies, personnel) and SHR proactively reduced number of rides each day to avoid conflicts with off-leash dogs (approximately 13.5 thousand riders annually pre-pandemic, down to around 8.6 thousand in 2024), even after increasing prices, lower margins have made operating challenging. SHR has proposed a reduction from the calculation of approximately 5% of gross profits to 3%, with annual increases throughout the term. This would result in a $2,279 or 15% reduction in annual revenues to the City over the previous year.
4. Section 4 – General Responsibilities of Licensee, part d.: SHR would continue to be responsible for the removal of all horse manure on the premises, but with a less prescribed schedule than in the previous agreement.
When the City and SHR last negotiated the agreement, the City had been receiving a significant number of complaints from residents and visitors to Poplar Beach and the Coastal Trail, regarding horse manure that was left in these public areas. In the current agreement, SHR is required remove all horse manure from the premises (regardless of the source) on each day it operates, on a prescribed schedule of 3 times per day in the peak 105
season or heavy ride days, and 2 times per day in the off-peak season. After working through the logistics in the first few months of the agreement, the number and frequency of complaints and observed issues has significantly reduced (no formal complaints have been received in several years), and SHR has been both proactive and responsive to City requests when needed. SHR has requested that they have more flexibility and discretion on the timing and frequency necessary to maintain clean trails and beaches, based on their experience and success over the last 5 years.
5. Section 5 – General Responsibilities of the City, part d.: Modification of the language relating to the enforcement of laws on the premises, specifically dog leash laws, to clarify that the City and Sheriff continue to have discretion on when and how these laws are enforced, but ensuring enforcement remains a priority when resources are available.
Unfortunately, since the COVID 19 pandemic, use of the trails and Poplar Beach for off-leash dog activities has increased significantly, which has led to several dangerous interactions between horses and dogs, which have led to injuries to both riders and the horses themselves. This has coincided with financial challenges for the City, and staffing challenges for the Sheriff’s Office, which has made enforcement challenging and at best sporadic.
SHR’s requested changes to the agreement reflect operational changes made by SHR in response to these challenges, and the current climate of usage of the beach by SHR and other, non-commercial horseback rides on Poplar Beach.
6. Exhibit B – Ride Schedule: New exhibit detailing the frequency and duration of different rides, which impacts the gross revenues and calculation of the fees, and which could be updated or modified during the term, with corresponding changes to the fees.
CONCLUSION:
Following the discussion, Staff seeks feedback and direction on the terms and conditions of an extension of the agreement.
ATTACHMENT:
1. License Agreement dated March 18, 2020
2. Draft License agreement – 2025-2030
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LICENSE AGREEMENT
This License Agreement (“Agreement”) is entered into this ___ day of _________, 2025, by and between the CITY OF HALF MOON BAY, a Municipal Corporation (“City”) and SEAHORSE RANCH, a limited partnership registered with the State of Nevada and authorized to do business in the state of California (“Licensee”).
RECITALS
WHEREAS, City is the owner of that certain real property designated as Assessor’s Parcel Numbers 056-093-210; 056-122-080; 064-011-100; 064-031-120; 064-151-070; 064- 410-010; 064-151-080 and the adjacent beach up to the mean high-tide line, located between Kelly Avenue and Seymour Street, in the City of Half Moon Bay (“Property”), which Property includes, among other things, a designated horseback riding trail (“Horse Trail”) and Poplar Beach Park (“Poplar”), which together comprise the Premises, as shown in Exhibit A (“Site Plan of Premises”), attached hereto; and
WHEREAS, the Property also includes a segment of the California Coastal Trail (“Coastal Trail”), which is a designated multi-purpose non-motorized trail, which is crossed by a perpendicular connection between the Horse Trail and Poplar as shown on Exhibit A; and WHEREAS, Licensee owns and operates a commercial horseback riding enterprise located in Half Moon Bay; and
WHEREAS, City and Licensee entered into a License Agreement dated March 18, 2020 (“Previous Agreement”), which expires on December 31, 2025, and authorizes Licensee to use the Premises, on a non-exclusive basis, for commercial horseback riding activities along the Horse Trail and Poplar; and
WHEREAS, City and Licensee desire to enter into a new agreement which extends the Term and Consideration for the use of the Premises, and updates the terms and conditions within which Licensee shall operate on the Premises; and
WHEREAS, City hereby authorizes Licensee, on a non-exclusive basis, to use and maintain the Premises upon the terms and conditions set forth below.
AGREEMENT
NOW, THEREFORE, in consideration of the above recitals and mutual covenants herein set forth, the parties agree as follows:
1. Term: This Agreement shall be effective for a term (the “Term”), beginning on January 1, 2026 (the “Effective Date”), and expiring on December 31, 2030 (the “Expiration Date”), unless terminated by either party as set forth in Section 16 herein.
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a. Previous Agreement: The Previous Agreement shall terminate upon the Effective Date and neither party shall have any further obligations under the terms of the Previous Agreement, unless specifically set forth in the Previous Agreement as a term or condition that survives termination or expiration. b. Extended Term: Upon mutual written agreement between the City and Licensee, this Agreement may be extended for an additional five (5) years or as otherwise agreed to by the Parties (the “Extended Term”). Prior to the expiration of the fourth year of the term (December 31, 2029), Licensee shall provide notice of its intent to seek renewal, and the City and Licensee shall meet to discuss extension of the Agreement. If mutual agreement is not reached on extending the Term, the Agreement shall expire on the Expiration Date.
2. Use: The City hereby grants to Licensee, its agents, contractors, and employees, the non-exclusive right to use and maintain the Premises for commercial horseback rides, and for no other purpose or activity, in accordance with the schedule shown in Exhibit B (“Ride Schedule”) attached hereto, and in accordance with the terms and conditions contained herein.
a. Notwithstanding the above, Licensee acknowledges that the Property and Premises are City facilities open to the public, which may be used by the public for non-commercial recreation activities, subject to any laws, codes, ordinances or policies which may be imposed by the City, now or in the future. The Property and Premises may also be used by the City and/or its designees, Licensees or tenants, for commercial or organized recreation activities, which shall not unreasonably interfere with Licensee’s authorized use of the Premises. b. Under the terms of this Agreement, Licensee and its agents, contractors and customers shall only access the Beach via the Vertical Access shown on Exhibit A (Site Plan of Premises), or any other access point deemed safe and reasonable by both the City and Licensee.
i. Licensee acknowledges and agrees that any maintenance, repair or improvement work required by City to provide safe access or prevent erosion due to Licensee’s use of the Premises along the Vertical Access shall be completed at City’s sole discretion, but shall include Licensee’s input, and Licensee shall pay for fifty percent (50%) of the actual cost of said work or improvements. Payment shall be made following completion of the work and after City provides sufficient documentation of the costs, and such payment may be made in equal monthly installments over the remainder of the Term, beginning within ninety (90) days of receipt of said documentation.
b.
c. During the Term of the Agreement, Licensee and City staff shall meet during the fourth quarter of each calendar year, at a mutually agreed upon time and location, to identify any unresolved safety or operational concerns related to the 123
Premises over the course of the previous year, inspect the Premises, and identify any concerns about the condition of the Premises that require maintenance or repair. Any safety or physical changes shall be made in accordance with Sections 4 through 6 of this Agreement.
3. Consideration:
a. As Consideration for the use of the Premises, Licensee shall pay to City the following annual sums (the “Concession Fee”):
January 1, 2026 - December 31, 2026 $13,117
January 1, 2027 - December 31, 2027 $13,511
January 1, 2028 - December 31, 2028 $13,916
January 1, 2029 - December 31, 2029 $14,333
January 1, 2030 - December 31, 20230 $14,763
b. The Concession Fee shall be due and payable the first day of each month due (the “Due Date”) and shall be late after the seventh day of each month. Late payments shall incur a late fee of 10% (the “Late Fee”) c. City and Licensee agree that Licensee’s activities as authorized by this agreement are seasonal in nature, and that the total annual amount due shall be paid in equal monthly installments from June through November of each year (“Peak Season”).
If the full annual sum has been paid by the Due Date in November of each year, no payments shall be required from the following December through May (“OffPeak Season”). d. City and Licensee agree that the above Concession Fee is based on approximately 3% of the typical gross revenues from paid rides in accordance with the Ride Schedule shown in Exhibit B, which may be changed in writing by mutual agreement of City and Licensee, with the prospective Consideration adjusted accordingly.
4. General Responsibilities of Licensee:
a. Licensee shall comply with all local, State and/or Federal requirements applicable to any of its activities on the Premises and shall comply at all times with laws and regulations related to its use of the Premises. b. Licensee shall use commercially reasonable efforts towards ensuring the healthy and safe operations of all its activities, including animals, employees, contactors, volunteers, participants and the public.
c. During each respective use of the Premises, Licensee shall remove any litter or debris created as a result of its operation.
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d. Licensee shall be responsible for the removal of all horse manure within the Premises on the Horse Trail, Coastal Trail crossing, Vertical Access, and Poplar Beach, on each day that it operates rides authorized by this Agreement, as much and as frequently as necessary to keep the Premises in a reasonably clean and sanitary condition.
Additionally, if the City observes or receives complaints about significant amounts of horse waste on the Premises, the City may request that Licensee immediately remove said waste, or remove the waste and bill Licensee for the actual cost of the removal, including staff time.
e. Licensee shall not permit the use of the Premises by any other commercial operator, except as otherwise authorized, in writing, by the City. Any requests for commercial use of the Premises shall be referred to the City.
5. General Responsibilities of City:
a. City shall maintain and repair the Premises in accordance with Section 6 (Maintenance, Repairs, and Alterations) below.
b. City shall provide Licensee with at least fifteen (15) days’ notice of any planned, non-emergency maintenance, repairs, construction, or other interruption of the Premises. City shall have the right to make any necessary emergency repairs or maintenance, at its sole discretion, without prior notice. In such cases, City will endeavor to provide notification to Licensee as soon as possible.
c. City shall provide at least fifteen (15) days’ notice of and shall coordinate as needed on any planned, non-emergency special events that may impact operations of Licensee, including, but not limited to, use of the Horse Trail, the Coastal Trail where it intersects with Licensee’s access, use of Poplar Beach for commercial or other large events, and any other events or activities that may interrupt or otherwise interfere with Licensee’s use of the Premises. d. City shall use all commercially reasonable efforts to enforce City ordinances, rules and regulations, including but not limited to the dog leash laws, in order to maintain the healthy and safe use of the Property by Licensee, which shall be solely within the City’s discretion as to the time, place, and frequency. The Parties acknowledge the financial resources of the City may be limited and, accordingly, the City shall have the discretion to determine operational and enforcement priorities, but the Parties specifically agree enforcement will not be eliminated entirely or permanently, regardless of the City’s financial constraints. 125
6. Maintenance, Repairs, and Alterations:
a. Within thirty (30) days following the Effective Date, City and Licensee shall perform a site visit to identify and memorialize the baseline condition of the Premises, and any repairs or general maintenance items requiring attention. Any necessary maintenance or repairs shall be made in accordance with Sections 4 through 6 of this Agreement.
b. Subject to the financial resources of the City, and except as set forth below, City shall make reasonable efforts to maintain the Horse Trail and vertical access point, and prevent excess water intrusion and mud, irregular surfaces, or other tripping hazards. City and Licensee acknowledge and agree that City shall have no responsibility for the physical condition of the beach portions of the Premises, and shall not be held liable for conditions Licensee believes are unsafe or unfit for use under this License.
c. If Licensee, its agents or contractors cause any damage to the Premises, or to other City property and improvements in connection with the exercise of this Agreement, Licensee shall repair and restore the Premises and Property to their original condition. Licensee shall promptly perform the repair and restoration, and in any event shall complete the work prior to the expiration of the Agreement. Any uncompleted work may be performed by City and charged to Licensee, who shall promptly reimburse the City. This section shall survive termination of this Agreement.
d. Any work by Licensee to improve or alter the Premises shall be at Licensee’s sole cost and shall not be performed without written approval of the City prior to commencement of work Licensee shall provide the City with a minimum fifteen (15) days’ notice of any proposed improvements or alterations unless deemed to be an imminent risk to public health and safety. Licensee shall notify City within 24 hours following any emergency repair work. Licensee shall be responsible for securing any required City approvals, permits, and authorizations for improvements to the premises proposed by Licensee.
e. Licensee shall comply with state prevailing wage laws for any contract over $1,000 for maintenance, alteration, demolition, installation, or repair work on the Premises and any pre-construction work on the Premises that meet the definition of public work under Labor Code sections 1771 and 1720, (unless an applicable exception applies as determined to the reasonable satisfaction of the City Attorney) including registering the contract with the Department of Industrial Relations (DIR), requiring the contractor to register with DIR, and including required notices in the contract.
7. Not Used
8. Assumption of Risk: Licensee hereby assumes all risk of damage to any property 126
under the control or custody of Licensee while upon the Premises or rights of way of City or in proximity thereto.
9. The rights granted herein shall not be construed as a grant of title or any interest in the real property affected and this Agreement shall not be recorded. The rights granted herein shall not be construed to create any future obligation of either party in addition to those expressly set forth herein. Except as is reasonable for the permitted uses as outlined in Section 1 of this Agreement, Licensee agrees not to interfere with the peaceful and quiet enjoyment of the Premises or neighboring properties.
10. The City makes no representation or warranty to Licensee or anyone else as to the physical condition of the Premises. Licensee, its employees, volunteers, agents, consultants, contractors or any party that enters the Premises in connection with this Agreement shall enter onto the Premises at their own risk. Subject to Section 6a. above, Licensee hereby acknowledges that it has inspected the Premises, and represents that it is satisfied with the physical condition of the Premises.
11. Licensee, for itself, its successors and assigns, hereby waives, releases, remises, acquits and forever discharges the City, of and from, any and all rights, claims, losses, injuries, costs, damages, causes of action, demands, damages, expenses, penalties, fines or compensation whatsoever, direct or indirect, which Licensee now has or which Licensee may have in the future on account of or in any way arising out of or in connection with (i) the use by Licensee (or Licensee’s agents, contractors, employees, volunteers, or invitees) of the Agreement, and (ii) claims by third parties (or any right to seek indemnity or contribution for such third party claims) that arise from personal injury, damage or hazardous material exposure occurring on the Premises during the Term (or any holdover period).
12. Indemnification and Hold Harmless: Licensee shall indemnify, defend (with counsel reasonably acceptable toCity), and hold harmless City, its officers, agents, employees, consultants, contractors and representatives, and their respective heirs, legal representatives, successors and assigns, and each of them, from and against any claims, damages, costs, expenses, liabilities or losses of any kind, including, without limitation, injury or death to persons (including, without limitation, Licensee’s employees and contractors), or damage to property, and reasonable attorney’s fees and litigation costs (collectively “Claims”) arising out of or in any way connected with Licensee’s use of the Premises or performance of its rights and obligations under this Agreement, including acts or omissions, regardless of Licensee’s fault or negligence, including any of the same resulting from City’s alleged or actual negligent act or omission, or those of its officers, agents, 127
contractors, consultant, representative, or employees; except to the extent that any such Claims are adjudicated to have proximately resulted from the sole negligence or willful misconduct of City. Licensee will be liable for any environmental issues and clean-up that are caused because of Licensee’s use of the Premises and shall indemnify, defend and hold harmless City from any and all Claims, including without limitation reasonable attorneys’ and expert fees and litigation costs, to the extent arising out of any such environmental issues or clean-up. This indemnification, hold harmless, and duty to defend shall survive termination of this Agreement and shall extend to Claims described herein asserted after termination of this Agreement, but only for incidents which occur during the Term of this Agreement. Licensee agrees to require its contractors to indemnify, defend, and hold harmless the City to the same extent.
13. Insurance:
The insurance provisions contained within this Section shall become effective upon the earliest of the renewal of Licensee’s commercial insurance policy, or June 1, 2020. Prior to that time the insurance requirements of the previous agreement will remain in effect. a. Licensee shall procure and maintain, and shall require all of its contractors and subcontractors performing work on the Premises to procure and maintain, throughout the Agreement Term, the following insurance coverage against claims for injuries to persons or damages to property occurring in or about the Premises that may arise from or in connection with use of the Premises by Licensee or its contractors, agents, representatives, employees, volunteers, or subcontractors.
Licensee shall submit coverage verification to the City for review and confirmation of conformance with the requirements set forth in this Agreement. b. Nothing contained in these insurance requirements is to be construed as limiting the extent of Licensee’s responsibility for payment of damages resulting from its operations under this Agreement. Licensee’s failure to provide or maintain, or cause to be provided or maintained by the appropriate party or parties, the insurance required by this Agreement shall not affect Licensee’s obligations under this Agreement.
c. Companies writing the insurance under this paragraph shall be authorized to do businessin the State of California. Insurance isto be placed with insurers possessing an A.M. Best rating of no less than A:VII.
d. Licensee shall procure and maintain, and shall require all of its contractors and 128
subcontractors performing work on the Premises to procure and maintain, throughout the Agreement Term, the following insurance coverage against claims for injuries to persons or damages to property occurring in or about the Premises that may arise from or in connection with use of the Premises by Licensee or its contractors, agents, representatives, employees, volunteers, or subcontractors. i. Workers’ Compensation Coverage. Workers’ compensation insurance and employer’s liability insurance for Licensee’s employees in accordance with Sections 3700 et seq. of the California Labor Code. In addition, Licensee shall require each contractor and subcontractor working on the Premises to similarly maintain workers’ compensation insurance and employer’s liability insurance for all of their employees in accordance with Sections 3700 et seq. of the California Labor Code. The workers’ compensation policy shall include employers’ liability in an amount not less than $1,000,000 for each accident, bodily injury by disease, and $1,000,000 for each employee bodily injury by disease. The workers’ compensation policy shall be endorsed with a waiver of subrogation in favor of City for all work performed by Licensee, its contractors, employees, agents and subcontractors.
ii. General Liability Coverage. Licensee shall maintain and shall require its contractors and subcontractors performing work on the Premises to maintain commercial general liability insurance and umbrella or excess liability insurance covering all operations by or on behalf of Licensee providing insurance for bodily injury liability and property damage liability for the following limits per occurrence and including coverage for: (1) premises, operations and mobile equipment; (2) products and completed operations; (3) broad form property damage (including completed operations); (4) explosion, collapse, and underground hazards; (5) personal and advertising injury; and (6) contractual liability.
1. Liability Limits. (A) $3,000,000 for each occurrence, combined single limit for bodily injury and property damage; (B) $5,000,000 general aggregate, which must apply separately to the Agreement. iii. Automobile Liability Coverage. Licensee shall maintain automobile liability insurance in amounts not less than $1,000,000 per occurrence for bodily injury and property damage for all activities arising out of or in connection with the Agreement. All automobiles and trucks owned, non-owned or hired shall be covered.
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e. If Licensee or its contractors maintain higher limits than the minimums shown above, the City requires and shall be entitled to coverage for the higher limits maintained by Licensee. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. f. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
i. Additional Insureds. The City and its officers, officials, employees, agents, and volunteers shall be covered as additional insureds with respect to liability arising out of work or operations performed by or on behalf of Licensee or its contractor on the Premises. General liability coverage can be provided in the form of an endorsement to Licensee’s and Contractor’s insurance, or as a separate owner’s policy.
ii. Licensee and Contractor’s Policy Primary. For any claims related to the use of the Premises, Licensee’s policies and its contractor’s policies shall be considered primary insurance as to the City, its officers, officials, employees, agents and volunteers. Any insurance orself-insurance maintained by the City, its officers, officials, employees, or volunteers, shall be excess of Licensee and is Contractor’s insurance only and shall not contribute with it. g. Notice. Licensee and its contractor shall not cancel, assign, or change any policy of insurance required by this Agreement or engage in any act or omission that will cause its insurer to cancel any insurance policy required by this Agreement except after providing thirty (30) days prior written notice to the City. If an insurance policy required by this Agreement is unilaterally cancelled or changed by the insurer, the Licensee or its contractor shall immediately provide written notice to City and obtain substitute insurance meeting the requirements of this Agreement. Nothing in this subsection relieves Licensee of its obligation to maintain and require all insurance required by this Agreement at all times during the Agreement Term.
h. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either (1) the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees, agents and volunteers; or (2) Licensee shall provide a financial guarantee satisfactory to the City guaranteeing payment of loses and related investigations, claim administration and defense expenses.
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i. No insurance policy required herein shall be written as claims-made coverage.
Insurance must be written on an occurrence basis.
j. Failure of the City to enforce in a timely manner any of the provisions of this Agreement, including the insurance provisions, shall not act as a waiver to enforcement of any of these provisions at a later date. The City reserves the right to request complete, certified copies of all required insurance policies, including endorsements, required by these provisions, at any time. k. Licensee hereby agrees to waive rights of subrogation that any insurer of Licensee may acquire from Licensee by virtue of the payment of any loss. Licensee agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation. Licensee shall require its contractors and subcontractors performing work on the Project to similarly waive rights of subrogation. l. City reserves the right to modify these requirements, including limits, based on special circumstances.
m. Evidence of Insurance: Prior to City executing this Agreement, Licensee shall provide to City for its approval (1) certificates of insurance and (2) original written endorsements as evidence of the insurance coverage required by this Agreement. The endorsements are to be signed by a person authorized by that Insurer to bind coverage on its behalf. Certificates and endorsements shall be filed with the City and are considered an integral part of this Agreement. Failure of Licensee to provide satisfactory evidence of insurance or failure of City to approve satisfactory evidence of insurance shall not operate as a waiver of these insurance requirements.
n. If Licensee fails to procure or maintain or require the appropriate party to procure or maintain the insurance required by this Section in full force and effect throughout the Agreement Term, this Agreement may be terminated immediately by City and be of no further force or effect.
o. City reserves the right to modify these insurance requirements at any time based on special risks or circumstances.
14. Destruction of Premises: Should there be a destruction of the Premises by an event such as flood, fire or earthquake, then the City may in its sole discretion determine whether or not to rebuild the Premises and in what configuration. 131
15. Assignment: Licensee shall not assign or encumber its interest in this Agreement without first obtaining City’s written consent. Any assignment, without consent from City shall be voidable and at the City’s election, shall be a default.
16. Default, Termination and Suspension:
a. In the event Licensee fails to comply with any material terms or conditions of this Agreement, City may notify Licensee in writing of the occurrence of such noncompliance, which non-compliance must be corrected within thirty (30) days after written notice, or lesser period, in event of a situation determined to be an emergency situation. If the nature of Licensee’s default is such that more than 30 days are reasonably required for its cure, than the Licensee shall not be deemed to be in default if it shall commence such cure within said 30-day period and thereafter diligently prosecute such cure to completion. Failure to so correct said deficiency within said period of time will be grounds for immediate termination of this Agreement by City.
b. If the City determines, in its sole discretion, that Licensee’s use of the Premises is contrary to the public health, safety or welfare, or in violation of any federal, state or local law, regulation or permit, it may terminate this license as set forth herein.
Any such determination shall be made by the City Council in a public hearing after the City has provided at least one hundred twenty (120) day’s written notice to Licensee of its intent to terminate pursuant this section. c. If the City determines, in its sole discretion, that Licensee’s use of the Premises is an imminent and substantial threat to the public health, safety or welfare, if may suspend this License pending a hearing on termination pursuant Section 16b. above. The City Manager or designee may make the initial determination to suspend, which determination may be appealed to the City Council pursuant Half Moon Bay Municipal Code chapter 1.25. Any such appeal shall be heard not less than thirty (30) days from the date that an appeal is filed, provided however, that the suspension will not be lifted during pendency of the appeal. During the pendency of the appeal, Licensee shall have the opportunity to cure any defect, and if cured, the City Manager or Designee may, at their sole discretion, lift the suspension. The City may not terminate the License under this provision due to its own failure to maintain the Premises.
17. Return of Premises: At the end of the Term or upon earlier termination of this Agreement, Licensee shall remove, at its sole cost and expense, from the Premises all personal property placed on the Premises by Licensee or its agents and leave the Premises free of any such material and free of any hazards created by Licensee’s use of the Premises. Any improvements to the Premises that are fixed to the Premises building shall remain in place. Without limiting any of the foregoing, the Premises shall be returned to the City in a condition that is reasonably satisfactory to the City in its sole discretion. The City reserves the right to inspect the Premises and request Licensee to cause the Premises to be returned to its condition prior to the Agreement.
This section shall survive the termination of this Agreement. 132
18. Entry: City and its authorized representatives shall have the right to enter upon the Premises at all times in order to carry out City business. City, however, in order to provide as little interference as possible, intends not to exercise said rights on days when Licensee is scheduled to use the Premises without a twenty-four (24) hour notice unless City, it its sole discretion, deems an emergency exists and, in such case, shall go upon said Premises and perform its responsibilities.
City will endeavor to conduct its business in and on Premises in a manner that will cause the least possible inconvenience, annoyance or disturbance to Licensee.
19. Dispute Resolution: Both parties agree to work together to resolve any disputes that may arise during the term of this Agreement.
20. Contact Information:
a. Licensee’s contact information for notices or communications under this Agreement is as follows:
Name: Willa Chapman, Executive Director/General Manager Address: 1828 Cabrillo Hwy, N
Half Moon Bay, CA 94019
Telephone: (650) 726-9903
E-mail: [email protected]
b. City’s contact information for notices or communications under this Agreement is as follows:
Name: Matthew Chidester, City Manager
Address: 501 Main Street
Half Moon Bay, CA 94019
Phone: (650) 726-8272
Email: [email protected]
c. City’s Finance Department contact information for payment of Rent under this Agreement is as follows:
Name: Lisa Rossi, Administrative Services Director
Address: 501 Main Street
Half Moon Bay, CA 94019
Phone: (650) 726-8260
Email: [email protected]
Any notice will be deemed made on the day it is mailed by Certified U.S. mail or emailed.
21. Miscellaneous Provisions:
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a. This Agreement can only be modified or altered by a written instrument bearing the signatures of both parties.
b. Licensee and City will work together to carry out the spirit and stated objectives of this Agreement.
c. All obligations of each party are expressly made conditions, any material breach of which shall, at the option of the other party, terminate this Agreement in accordance with Section 16a herein.
d. The title or headlines to paragraphs shall not affect the interpretation of provisions.
e. The provisions in this Agreement shall apply to and bind the successors, and assigns the parties, except as provided in the provisions regarding assignment. f. Time is of the essence.
g. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of California.
h. Licensee and any officers, employees, contractors, or volunteers are independent, and not agents, subagents, or employees of City.
i. Licensee and any officers, employees, contractors, or volunteers shall not have any claim under this agreement or otherwise against the City for any social security, worker’s compensation, or employee benefits extended to employees of the City.
j. Photographs or recordings taken of any Licensee activities on the Premises that include Licensee’s image, or the image of Licensee’s personnel may be used by the City for any purpose subject to any applicable copyright restrictions held by a third-party copyright holder.\
k. Licensee acknowledges that it has no right to or promise for an extension of this Agreement or authorization to use the Premises under a new agreement following expiration or termination of this Agreement. Licensee waives any rights or claims it may have to notice or hearing respecting any failure by City to renew or extend this Agreement or make any other authorization to use the Premises. l. The Licensee representative signing below hereby represents to the City that he/she is Licensee’s authorized representative with full power and authority to bind Licensee to the terms and provisions of this Agreement. 134
22. Entire Agreement: The foregoing constitutes the entire agreement of the parties, and may be modified only by a writing signed by the parties.
WHEREAS, the parties hereto have executed this Agreement the day and year first above written.
SEAHORSE RANCH, a Nevada limited partnership
By: _____________________________________
Willa Chapman
Executive Director/General Manager
CITY OF HALF MOON BAY, a municipal corporation
By: ________________________________________
Matthew Chidester
City Manager
APPROVED AS TO FORM
By: ________________________
Catherine Engberg
City Attorney
ATTACHMENTS:
Exhibit A: (“Site Plan of Premises”)
Exhibit B: (“Ride Schedule”)
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Exhibit A
Site Plan of Premises
Coastal Trail
Horse Trail
Vertical Access
Property
Premises
Coastal Trail
Poplar Beach Park
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Exhibit B
Ride Schedule
The schedule below shall be the maximum number and duration of rides offered by Licensee and is the basis for the Consideration paid by Licensee. Any changes to this schedule shall be made in-wiring, with a corresponding change to the Consideration Schedule, prior to Licensee offering additional rides. Such changes may be authorized by the City Manager or their designee.
Regular Schedule:
Sunday through Saturday (weather permitting)
1. Early Bird Ride (2 hours): 8:00 a.m. – 10:00 a.m.
2. Trail and Beach Ride (1-1/2 hour) 11:00 a.m. – 12:30 p.m.
3. Trail and Beach Ride (1-1/2 hour) 1:30 p.m. – 3:00 p.m.
Holiday Schedule:
Thanksgiving Day
1. Early Bird Ride (2 hours): 8:00 a.m. – 10:00 a.m.
Christmas Day – Closed
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BUSINESS OF THE COUNCIL OF THE CITY OF HALF MOON BAY
AGENDA REPORT
For meeting of: October 21, 2025
TO: Honorable Mayor and City Council
VIA: Matthew Chidester, City Manager
FROM: Leslie Lacko, Community Development Director
TITLE: MEMORANDUM OF UNDERSTANDING TO PARTICIPATE IN THE MULTIJURISDICTIONAL INCLUSIONARY HOUSING STUDY RECOMMENDATION:
Adopt a resolution:
(1) Authorizing the City Manager to negotiate and execute a Memorandum of Understanding (“MOU”) and any documents required, in a form approved by the City Attorney, for a Multi-Jurisdictional Grand Nexus and Feasibility Study; and (2) Appropriating an amount not exceeding $59,314 from the Affordable Housing Fund to fund the Project.
FISCAL IMPACT:
The Community Development Budget for FY 2025-26 would be amended to include an appropriation in an amount not exceeding $59,314 from the Affordable Housing Fund to fund the City’s contribution to the Study. Part of the Study will provide information to legally support commercial linkage fees, which are fees charged to developers of commercial (non-residential) projects — such as office buildings, retail centers, or hotels — to help fund below market rate (BMR) housing or other types of affordable housing.
STRATEGIC ELEMENTS:
This action supports the Healthy Communities and Public Safety and Inclusive Governance Elements of the Strategic Plan.
BACKGROUND:
The City of Half Moon Bay has committed to increased housing production through the policies and programs defined in the 2023-2031 Housing Element Update. The City’s Housing Element calls for development of a total of 782 units: 250 Very Low, 159 Low, 134 Moderate, and 239 Above Moderate. By participating in the Grand Nexus and Feasibility Study, the City will have the opportunity to update its Below Market Rate Housing Ordinance through legally defensible means to bolster the production of affordable housing through inclusionary zoning. 138
Half Moon Bay is a member of 21 Elements, which is a multi-year collaboration of all twenty-one San Mateo County jurisdictions, along with partner agencies and stakeholder organizations. 21 Elements has supported jurisdictions, Half Moon Bay included, in developing, adopting, and implementing local housing policies and programs. This collaborative effort has provided jurisdictions with ongoing data, technical assistance, sample language, and outreach support, including help with developing high-quality Housing Elements at a lower cost, and help with implementing Housing Elements.
The City’s current Below Market Rate Housing Ordinance (Chapter 18.35) states that for new residential subdivisions of ten or more lots or dwelling units, a minimum of twenty percent of the total must be priced at levels to which are affordable to low and moderate income households and at least twenty five percent of the below market rate units shall be priced at levels which are affordable to very low and low income households. The Grand Nexus and Feasibility Study will provide the latest and legally defensible analysis which in turn would allow the City to update or expand the ordinance.
Grand Nexus and Feasibility Study Work Plan
Several jurisdictions in San Mateo County, including Half Moon Bay, have committed in their 2023- 2031 Housing Elements to study and create, or update and evaluate their inclusionary housing requirements and commercial linkage fee programs. Following up on prior joint efforts, this study will inform updates to the City’s own inclusionary/BMR requirements and commercial linkage fees, ensuring that local policies are consistent with regional best practices and legal requirements.
When establishing an inclusionary housing requirement, where new market-rate residential development is required to provide a certain percentage of units at affordable levels or setting fees to mitigate the impact of new housing development on the demand for affordable housing, it is a best practice for cities to study the impact of the new requirement on development feasibility.
In the case of residential or commercial impact fees, a “nexus study” is required to establish the legal and economic basis (“nexus”) for requiring new development—both residential and commercial—to contribute to affordable housing solutions. The nexus study examines the relationship between new development and the increased demand for affordable housing, quantifying the impact and determining fee levels or inclusionary requirements that are legally defensible and aligned with local housing needs.
By conducting a Grand Nexus and Feasibility Study at the countywide level, as Half Moon Bay is doing in partnership with 21 Elements and San Mateo County, jurisdictions can align their policies, share best practices, save money and staff time, and avoid a patchwork of inconsistent requirements that could hinder regional housing goals. Half Moon Bay will receive its own customized report, and all decisions will continue to be made at the local level, but the study process will be conducted in tandem with other San Mateo County jurisdictions.
Eleven jurisdictions in San Mateo County are currently planning to participate in this Grand Nexus and Feasibility Study. The County of San Mateo has agreed to serve as the fiscal agent, contracting with the project manager and technical consultant. CPC will continue to project manage the effort 139
across jurisdictions, and Strategic Economics has been selected to conduct the Grand Nexus and Feasibility Study through a competitive Request for Proposals (RFP) process led by the County. A committee of jurisdiction representatives participated in the selection process.
The Grand Nexus and Feasibility Study will examine the City’s existing Below Market Rate Housing production policy, identify gaps, and evaluate the following tasks as shown in the MOU (Attachment 2, Exhibit A):
• Residential Feasibility Studies and Inclusionary Analysis:
Strategic Economics will develop residential prototypes for different housing types, test the financial feasibility of these prototypes under various scenarios, and customize recommendations for inclusionary housing requirements in each city. They will also calculate in-lieu fees based on the affordability gap between market-rate and affordable units.
• Residential Nexus Study:
Strategic Economics will estimate the demand for affordable housing triggered by new residential developments and calculate the maximum impact fee that can be charged for affordable housing. This will include an AB 602 analysis to ensure compliance with state regulations regarding the level of service for affordable housing. • Commercial Nexus Study:
Strategic Economics will assess the impact of new commercial developments, affordable housing needs, and determine the maximum defensible commercial linkage fee. They will conduct a financial feasibility analysis of commercial prototypes and provide recommendations for each city, along with a corresponding AB 602 analysis to meet legal requirements for commercial impact fees.
Several jurisdictions participating in the effort were eligible for a regional Transit-Oriented Communities (TOC) grant from ABAG/MTC, and they received a $500,000 award. Half Moon Bay is not one of those eligible cities. The grant will cover most costs for those TOC-eligible jurisdictions and will provide a small benefit to the non-TOC-eligible jurisdictions.
DISCUSSION:
The MOU joins the participating jurisdictions of City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo, with the County of San Mateo as the fiscal agent, with Baird + Driskell + Abrams Community Planning dba Community Planning Collaborative (“CPC”) as project manager, and Strategic Economics as the contractor providing consulting services for outreach, analysis and planning associated with the Project.
This project supports implementation of the following program in the City’s Housing Element:
Goal 1 – Housing Production
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Policy 1C: Encourage the production and availability of new affordable housing through a variety of measures including implementing the Below Market Rate (BMR) Housing Ordinance, promoting mixed-use development and manufactured homes, and encouraging single-room-occupancy (SRO) and other housing types affordable to extremely low-, very low-, and low-income households; and Program 1-3: Below Market Rate (BMR) Housing Ordinance
The City will update the Below Market Rate (BMR) Ordinance in order to strengthen it and to incentivize its use by developers as follows:
• Allow collection of an in-lieu fee that is adequate to purchase land and construct the BMR unit(s) if the BMR units cannot be feasibly constructed by the project proponent on- or offsite. The City will consider coordinating with 21 Elements’ County-wide commercial and residential nexus studies, to be completed by the end of 2026. • Update inclusionary requirements to include rental development. • Study feasibility and implement if viable to reduce the threshold for requiring BMR units to five unit projects; require in-lieu fees for all small projects The City will benefit by participating in the Grand Nexus and Feasibility Study for the following reasons:
• The study is in line with Housing Element Goals, Policies and Programs (Goal 1, Policy 1-C, Program 1-3).
• The study will provide legally defensible and in-depth analysis which will allow staff to make market-informed decisions about making updates to the City’s Below Market Rate Housing Ordinance.
• The City has minimal staff availability and could not complete a similar study in the foreseeable future. CPC and Strategic Economics have a proven track-record of providing high-quality technical assistance and products to member jurisdictions in San Mateo County and have partnered multiple times on similar multi-jurisdiction projects in the Bay Area.
• The City will incur cost savings and reduce staff time by participating in a study of this caliber and type by joining the collaborative effort.
NEXT STEPS:
If Council elects to adopt a resolution executing the MOU and awarding the allocations, staff will join the other San Mateo County jurisdictions and participate in the Grand Nexus Study with an anticipated project launch in January of 2026.
ATTACHMENTS:
1. Resolution
2. Draft Grand Nexus MOU
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RESOLUTION NO. C-2025-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HALF MOON BAY (1) AUTHORIZING THE CITY MANAGER TO AWARD, NEGOTIATE AND EXECUTE A MEMORANDUM OF UNDERSTANDING (“MOU”) AND ANY DOCUMENTS REQUIRED, IN A
FORM APPROVED BY THE CITY ATTORNEY, FOR A MULTI-JURISDICTIONAL GRAND NEXUS AND FEASIBILITY STUDY; AND (2) APPROPRIATING AN AMOUNT NOT EXCEEDING $59,314 FROM THE AFFORDABLE HOUSING FUND TO FUND THE PROJECT.
WHEREAS, the County of San Mateo and the cities and towns in San Mateo County have a strong history of collaboration and resource sharing on various planning studies and initiatives as part of 21 Elements, which includes the City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo among other jurisdictions (collectively, the “participating jurisdictions”); and WHEREAS, one such planning study initiated by 21 Elements is the Multi-Jurisdictional Grand Nexus and Feasibility Study (“project”); and
WHEREAS, the purpose of this project is to study the feasibility and comply with the legal requirements of inclusionary housing and commercial linkage fees by sharing analysis and resources for greater efficiency for the eleven jurisdictions participating in this collaborative effort, which include the participating jurisdictions; and WHEREAS, the proposed action does not constitute a “project” with the meaning of the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal, organizational or administrative activity that will not result in direct or indirect changes in the environment; and WHEREAS, through competitive bidding and a Request for Proposals (“RFP”) process facilitated by the County of San Mateo and Baird + Driskell + Abrams Community Planning, Strategic Economics (“contractor”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the project; and WHEREAS, Baird + Driskell + Abrams Community Planning, the consulting firm for 21 Elements, has served as the project manager for this collaborative effort through initial formation and the RFP process to ensure that the voice of each participating jurisdiction is heard and their needs are addressed; and
WHEREAS, Baird + Driskell + Abrams Community Planning will continue to serve as the project manager for the collaborative effort for the duration of the project; and 142
WHEREAS, the County of San Mateo will serve as fiscal agent for the project and will enter into a separate contract with the contractor and oversee the payment of invoices on behalf of the participating jurisdictions; and
WHEREAS, all participating jurisdictions must enter into this Memorandum of Understanding with the project manager outlining the roles of each participating jurisdiction, the contractor, the project manager, and the funding obligations for the project.
NOW, THEREFORE, BE IT RESOLVED by the City Council that the City of Half Moon Bay hereby: (1) Authorizes the City Manager to negotiate and execute a Memorandum of Understanding (“MOU”) and any documents required, in a form approved by the City Attorney, for a Multi-Jurisdictional Grand Nexus and Feasibility Study; and (2) Appropriates an amount not exceeding $59,314 from the Affordable Housing Fund to fund the Project. ***************************************************************** I, the undersigned, hereby certify that the foregoing Resolution was duly passed and adopted on the 21st day of October 2025, by the City Council of Half Moon Bay by the following vote:
Ayes, Councilmembers:
Noes, Councilmembers:
Absent, Councilmembers:
Abstain, Councilmembers:
ATTEST: APPROVED:
Maggie Rodriguez, Assistant City Clerk Robert Brownstone, Mayor 143
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
FOR THE
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
This Memorandum of Understanding (“MOU”), effective [insert date], is entered into by and among the City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, the County of San Mateo, and Baird + Driskell + Abrams Community Planning, dba Community Planning Collaborative, together referred to herein as the "PARTIES."
RECITALS
WHEREAS, the County of San Mateo and the cities and towns in San Mateo County have a strong history of collaboration and resource sharing on various planning studies and initiatives as part of 21 Elements, which includes the City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo, among other jurisdictions; and
WHEREAS, one such planning study initiated by 21 Elements is the Multi-Jurisdictional Grand Nexus and Feasibility Study (“PROJECT”); and
WHEREAS, the purpose of this PROJECT is to study the feasibility and to comply with the legal requirements of inclusionary housing and commercial linkage fees by sharing analysis and resources for greater efficiency for the eleven jurisdictions participating in this collaborative effort, which include the City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo (collectively, “PARTICIPATING JURISDICTIONS”); and
WHEREAS, through competitive bidding and a request for proposal (“RFP”) process facilitated by the County of San Mateo and Baird + Driskell + Abrams Community Planning, Strategic Economics (“CONTRACTOR”) was chosen as the firm to provide consulting services for the outreach, analysis and planning associated with the PROJECT; and
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WHEREAS, Baird + Driskell + Abrams Community Planning, the consulting firm for 21 Elements, has served as the project manager (“PROJECT MANAGER”) for this collaborative effort through initial formation and the RFP process to ensure that the voice of each PARTICIPATING JURISDICTION is heard and their needs are addressed; and
WHEREAS, Baird + Driskell + Abrams Community Planning will continue to serve as the PROJECT MANAGER for the collaborative effort for the duration of the PROJECT; and WHEREAS, the County of San Mateo will serve as fiscal agent (“FISCAL AGENT”) for the PROJECT and will enter into a separate contract with CONTRACTOR and oversee the payment of invoices on behalf of the PARTICIPATING JURISDICTIONS; and
WHEREAS, the City of Belmont (“TOC GRANT APPLICANT”) applied to the Metropolitan Transportation Commission for a Transit Oriented Communities Planning and Implementation Grant on behalf of the City of Belmont, the City of Brisbane, the City of Daly City, the City of Menlo Park, the City of Redwood City, the City of San Bruno, and the City of San Mateo (“TOC JURISDICTIONS”) and received such grant; and
WHEREAS, with the help of the TOC GRANT APPLICANT, the TOC JURISDICTIONS have received a $500,000 grant from the Metropolitan Transportation Commission to help fund the PROJECT; and WHEREAS, all PARTICIPATING JURISDICTIONS enter into this Memorandum of Understanding with the PROJECT MANAGER outlining the roles of each PARTICIPATING JURISDICTION, the CONTRACTOR, the PROJECT MANAGER, and the funding obligations for the PROJECT; NOW, THEREFORE, BE IT RESOLVED that the PARTIES agree as follows:
AGREEMENT
I. PURPOSE
The purpose of this MOU is to memorialize the understanding among the PARTIES that (1) the PARTICIPATING JURISDICTIONS wish to participate in the PROJECT, (2) the PARTICIPATING JURISDICTIONS agree to use the CONTRACTOR and PROJECT MANAGER as the consulting team, and (3) the County of San Mateo is serving as a FISCAL AGENT to facilitate the PROJECT.
II. EXHIBIT AND ATTACHMENTS
The following exhibits and attachments are attached to this Agreement and incorporated into this Agreement by this reference:
Exhibit A – Strategic Economics Work Program and Cost Proposal Exhibit B – Project Management Scope from Baird + Driskell + Abrams Community Planning Exhibit C – Project Budget and Agency Costs
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III. PARTIES, ROLES, AND RESPONSIBILITIES
A. FISCAL AGENT: The County of San Mateo shall serve as the FISCAL AGENT for the PROJECT and enter into a separate contract with CONTRACTOR and PROJECT MANAGER. The PROJECT MANAGER shall review all invoices and recommend invoices for payment by the FISCAL AGENT on behalf of the PARTICIPATING JURISDICTIONS to the CONTRACTOR. The FISCAL AGENT shall not be responsible for reviewing invoices or paying any reimbursement requests or other expenditures that are not in compliance with this MOU, and any duly authorized amendments. The FISCAL AGENT shall not be responsible for determining the accuracy of the itemized report.
B. PARTICIPATING JURISDICTIONS: The City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo shall each be a “PARTICIPATING JURISDICTION” for the purposes of this MOU, and collectively the “PARTICIPATING JURISDICTIONS.” Each PARTICIPATING JURISDICTION shall provide funding as set forth in Exhibit C for the PROJECT and participate in obligations outlined in the Work Program set forth in Exhibit A, including participation in the overall plan development and implementation.
C. TOC JURISDICTIONS: The City of Belmont, the City of Brisbane, the City of Daly City, the City of Menlo Park, the City of Redwood City, the City of San Bruno, and the City of San Mateo shall be “TOC JURISDICTIONS” for the purposes of this MOU. Each of the TOC JURISDICTIONS is a jurisdiction subject to the Metropolitan Transportation Commission’s (MTC) TOC Policy and participated in a joint application for a $500,000 grant to the PROJECT.
D. TOC GRANT APPLICANT: The City of Belmont shall be the "TOC GRANT APPLICANT” for the purposes of this MOU. The TOC GRANT APPLICANT applied to MTC for and received a Transit-Oriented Communities (TOC) Planning and Implementation Grant on behalf of the TOC JURISDICTIONS. With the support of the PROJECT MANAGER, TOC GRANT APPLICANT will serve as the primary point of contact with MTC and will provide necessary documentation in order to receive grant disbursements. The TOC GRANT APPLICANT will retain 10% of the total grant funds to cover administration of the grant, as reflected in Exhibit C.
E. PROJECT MANAGER: Baird + Driskell + Abrams Community Planning, a California corporation, shall serve as PROJECT MANAGER and shall manage and implement all aspects of the PROJECT, in accordance with the Project Management Scope set forth in Exhibit B.
F. CONTRACTOR: Strategic Economics, a California corporation, shall serve as the consultant to carry out any or all aspects of the PROJECT as the CONTRACTOR, in accordance with the Work Program set forth in Exhibit A.
IV. FUNDING AND METHOD OF PAYMENT
146
A. Each PARTICIPATING JURISDICTION agrees to pay the FISCAL AGENT its full prescribed financial contribution as set forth in Exhibit C, within 60 calendar days of the execution of the MOU by all PARTIES.
1. The CONTRACTOR shall submit invoices to the PROJECT MANAGER on a monthly basis for PROJECT activities. Monthly invoices shall include an itemized report of costs incurred for the PROJECT. A brief narrative progress report shall be included with each invoice.
2. The PROJECT MANAGER shall review and submit the CONTRACTOR’S invoices to the FISCAL AGENT on a monthly basis for PROJECT activities.
3. Upon recommendation of payment by the PROJECT MANAGER, the FISCAL AGENT shall pay CONTRACTOR’s monthly invoices.
4. The FISCAL AGENT and PROJECT MANAGER shall provide a quarterly accounting of invoices, payments made, and remaining funds for the PROJECT. A final accounting shall be submitted to all PARTICIPATING JURISDICTIONS with any remaining funds returned.
B. TOC GRANT
1. With assistance from PROJECT MANAGER, the TOC GRANT APPLICANT will submit milestone deliverables to MTC for approval.
2. Within 30 days of MTC approval of a deliverable, TOC GRANT APPLICANT will submit an invoice to MTC for grant disbursement.
3. Upon receipt of funds, TOC GRANT APPLICANT will transfer grant funds to FISCAL AGENT for payment of approved CONTRACTOR and PROJECT MANAGER invoices.
C. The FISCAL AGENT shall receive a 20% reduction in its financial commitment to the project, as reflected in Exhibit C. The FISCAL AGENT agrees that it will not otherwise be entitled to reimbursement of its costs incurred while performing its obligations as set forth in Section III.A above.
D. In the event that the projected actual costs of completing the PROJECT Work Program, as set forth in Exhibit A, exceed the budget as outlined in Exhibit C (including the contingency budget amounts), the PARTICIPATING JURISDICTIONS shall confer and decide to either reduce the PROJECT Work Program and/or to provide additional funding, subject to the amendment process set forth in Section VI. All PARTIES agree to use best efforts in such case to reach agreement without causing a PROJECT delay. When the project budget reaches 80% of total budget as shown in Exhibit C, the PROJECT MANAGER will notify all PARTICIPATING JURISDICTIONS of the amount of budget remaining, the estimated expenditure needed to complete the Program, and any anticipated shortfall requiring the PARTICIPATING JURISDICTIONS to confer as provided in this paragraph. 147
V. TERM
This MOU shall remain in effect from [insert dates], unlessterminated sooner pursuant to Section XIII below.
VI. AMENDMENTS
A. This MOU may be amended only by the written agreement executed by all PARTIES unless the change constitutes a minor modification as described herein. Each PARTICIPATING JURISDICTION’S signatory to this MOU or designee is authorized to make minor modifications to Exhibits A or B regarding the Work Program or the scope of work to respond to necessary changes as the PROJECT evolves, so long as the minor modification (1) impacts only that PARTICIPATING JURISDICTION desiring the modification and (2) does not exceed $5,000.00. Such minor modifications to the Work Program or scopes of work shall be documented in writing, but shall not require an executed amendment to this MOU, and such minor modifications shall be considered incorporated into this MOU.
B. If any PARTICIPATING JURISDICTION requires additional services that exceed the approved total cost estimate in Exhibit C, then such services shall be subject to an individual service agreement between that PARTICIPATING JURISDICTION and the CONTRACTOR without the participation of the FISCAL AGENT. The FISCAL AGENT shall not serve as the fiscal agent for any individual service agreements with the CONTRACTOR.
C. With the exception of the minor modification process described in subsection A, above, this MOU can be amended, modified, or supplemented only in writing(s) signed by all PARTIES.
No oral understanding or agreement, present or prior, not incorporated herein shall be binding on any of the PARTIES and the terms of this MOU shall supersede any such understanding or agreement.
VII. INDEMNIFICATION
A. Each PARTY shall defend, hold harmless, and indemnify the FISCAL AGENT and its officials, officers, employees, agents, volunteers and representatives from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU (collectively, “Claims”); provided that such Claims result from the acts or omissions of such Party and/or its officials, officers, employees, agents, or representatives in connection with this MOU.
B. Each PARTY shall defend, hold harmless, and indemnify the FISCAL AGENT and its officials, officers, employees, agents, volunteers and representatives from and against any and all Claims related to wages, salaries, benefits, taxes, and all other withholdings and charges payable to, and asserted by or on behalf of its own employees, contractors, representatives, or agents for services provided under this MOU.
148
C. FISCAL AGENT shall defend, hold harmless, and indemnify each PARTY and its officers, employees, agents, and representatives from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the acts or omissions of FISCAL AGENT and/or its officials, officers, employees, agents, volunteers, and representatives in connection with this MOU.
D. PROJECT MANAGER shall defend, hold harmless, and indemnify each PARTY and its officers, employees, agents, and representatives from any and all claims, suits, or actions of every name, kind, and description brought by a third party which arise out of the terms and conditions of this MOU and which result from the gross negligence or willful misconduct of PROJECT MANAGER and/or its officials, officers, employees, agents, volunteers, or representatives. Notwithstanding the foregoing, PROJECT MANAGER acknowledges it may be subject to separate indemnification obligations pursuant to its services agreement with FISCAL AGENT.
E. The duty of each PARTY to defend, hold harmless, and indemnify the other as set forth herein shall include the duty to defend as set forth in Section 2778 of the California Civil Code.
F. In the event of concurrent negligence (or intentional acts) of FISCAL AGENT and/or its officials, officers, employees, agents, volunteers and representatives on the one hand, and a PARTY and/or its officers, employees, agents, volunteers, and representatives, on the other hand, then the liability for any and all claims for injuries or damage to persons and/or property which arise out of terms and conditions of this MOU shall be apportioned according to the California theory of comparative fault.
G. Each PARTY’S responsibility for such defense and indemnity obligations shall survive the termination or completion of this MOU.
VIII. NOTICES
A. All notices and communications deemed by any party to be necessary or desirable must be in writing and may be given by personal delivery to a representative of the other party or by mailing the same, postage prepaid, addressed as follows:
If to the City of Belmont:
City of Belmont
1 Twin Pines Lane
Belmont, CA 94002
Tobi Liebermann, Housing and Economic Development Manager (650) 637-2971
[email protected]
149
If to the City of Brisbane:
City of Brisbane
50 Park Place
Brisbane, CA 94005
Julia Ayres, Principal Planner
(415) 508-2129
[email protected]
If to the City of Daly City:
City of Daly City
333 90th Street
Daly City, CA 94015
Lenelle Suliguin, Housing Manager
(650) 991-8256
[email protected]
If to the City of East Palo Alto:
City of East Palo Alto
2415 University Ave.
East Palo Alto, CA 94303
Karen Camacho, Housing and Economic Development Manager (650) 853-3195
[email protected]
If to the City of Half Moon Bay:
City of Half Moon Bay
501 Main St.
Half Moon Bay, CA 94019
Leslie Lacko, Community Development Director
650-825-4933
[email protected]
If to the City of Menlo Park:
City of Menlo Park
701 Laurel St.
Menlo Park, CA 94025
Tim Wong, Housing Manager
650-330-6761
[email protected]
If to the City of Pacifica:
170 Santa Maria Ave
Pacifica, CA 94044
Brianne Harkousha, Deputy Director
650-738-7443
150
[email protected]
If to the City of Redwood City:
City of Redwood City
1017 Middlefield Road
Redwood City, CA 94063
Alin Lancaster, Housing Leadership Manager
650-780-7299
[email protected]
If to the City of San Bruno:
City of San Bruno
567 El Camino Real
San Bruno, CA 94066
Roscoe Mata, Planning Manager
(650) 745-1743
[email protected]
If to the City of San Mateo:
City of San Mateo
330 West 20th Avenue
San Mateo, CA 94403
Rachel Horst, Housing Manager
(650) 522-7223
[email protected]
If to the County of San Mateo:
County of San Mateo
455 County Center, 2nd Floor
Redwood City, CA 94063
William Gibson, Planner
650-508-6924
[email protected]
If to Baird + Driskell + Abrams Community Planning:
Community Planning Collaborative
P.O. Box 3616
Berkeley, CA 94703
Joshua Abrams, Principal
510-761-6001
[email protected]
B. The address to which mailings may be made may be changed from time to time by notice mailed as described above. Any notice given by mail shall be deemed given on the day after that on which it is deposited in the United States Mail as provided above. 151
IX. INDEPENDENT CONTRACTOR
The PARTIES agree and understand that the work/services performed by any of the PARTIES or any consultant retained by any of the PARTIES under this MOU are performed as independent contractors and not as employees or agents of the other party. Nothing herein shall be deemed to create any joint venture between the FISCAL AGENT, PROJECT MANAGER, or any of the PARTICIPATING JURISDICTIONS.
X. SUCCESSORS AND ASSIGNS
No PARTY shall assign, transfer, or otherwise substitute its interest in this MOU, nor its obligations, without the prior written consent of the other PARTY. All obligations created under this MOU shall be binding on, and the rights established herein shall inure to the benefit of, any successors or assigns of the PARTIES.
XI. COMPLIANCE
The PARTIES must comply with any and all laws, statues, ordinances, rules, regulations, or requirements of the federal, state, and local governments, and any agency thereof, which relate to or in any manner affect the performance of this MOU.
XII. DISPUTE RESOLUTION
The PARTIES agree that any dispute arising from this MOU that is not resolved within 30 days by the PARTIES’ representatives responsible for the administration of this MOU shall be set forth in writing to the attention of the FISCAL AGENT’s Director of Planning and Building for resolution. In the event resolution cannot be reached, the PARTIES may submit the dispute to mediation by a neutral party mutually agreed to by the PARTIES prior to initiating any formal action in court.
XIII. TERMINATION
Any PARTICIPATING JURISDICTION may terminate its participation in this MOU, with or without cause, upon thirty (30) calendar days' prior written notice to all PARTIES. Such PARTICIPATING JURISDICTION who terminates its participation in this MOU shall be responsible for its pro rata share of all Individual Task costs as set forth in Exhibit C that are incurred by the FISCAL AGENT or CONSULTANT up through the effective date of termination. Any PARTICIPATING JURISDICTION who terminates its participation in this MOU shall still be responsible for the entirety of its prescribed portion of all Shared Task costs as set forth in Exhibit C. This MOU shall continue in effect among the remaining PARTIES.
In addition, the PARTICIPATING JURISDICTIONS may terminate this MOU at any time, with or without cause, by unanimous vote of the PARTICIPATING JURISDICTIONS. Any such action shall specify the date on which the termination shall be effective.
152
XIV. CONFLICT OF INTEREST
If and when a PARTY identifies an actual or potential conflict of interest among one or more of the PARTIES, that PARTY shall send written notification to all PARTIES. The PARTY with the actual or potential conflict shall respond to the notice within seven (7) business days. The response shall indicate whether the PARTY agrees or disagrees that a conflict exists. If the PARTY agrees that a conflict exists, then that PARTY may take appropriate action to cure the conflict, if possible, and shall describe its corrective actions in its response. If the PARTY disagrees, or cannot cure an actual conflict, the PARTIES shall follow the dispute resolution process provided under Section XII, Dispute Resolution, in an effort to resolve the conflict. All notices under this section shall be provided under Section VIII, Notices.
XV. COOPERATIVE DRAFTING
This MOU has been drafted through a cooperative effort of the PARTIES, and all PARTIES have had an opportunity to have the MOU reviewed and receive advice by qualified legal counsel. No PARTY shall be considered the drafter of this MOU, and no presumption or rule that an ambiguity shall be construed against the PARTY drafting the clause shall apply to the interpretation or enforcement of this MOU.
XVI. COUNTERPARTS
This MOU may be executed in any number of counterparts, and each executed counterpart shall have the same force and effect as an original instrument and as if all signing PARTIES had signed the same instrument.
XVII. SEVERABILITY
If any provision of this MOU is be deemed invalid or unenforceable by a court of competent jurisdiction, that provision shall be reformed and/or construed consistently with applicable law as nearly as possible to reflect the original intentions of this MOU; and in any event, the remaining provisions of this MOU shall remain in full force and effect.
XVIII.GOVERNING LAW
This MOU shall be governed by the laws of the State of California as applied to contracts that are made and performed entirely in California. Proper venue for legal shall be exclusively vested in a state court in the County of San Mateo. The parties agree that subject matter and personal jurisdiction are proper in state court in the County of San Mateo, and waive all venue objections.
XIX. NO WAIVER
No waiver of any default or breach of any covenant of this MOU by any PARTY shall be implied from any omission by the PARTY to take action on account of such default, if such default persists or is repeated. No express waiver shall affect any default not specified in the express waiver, and the express waiver shall be operative only for the time or extent stated. The consent or approval by any 153
PARTY to or of any act by a PARTY requiring further consent or approval shall not be deemed to waive or render unnecessary consent or approval to any subsequent, similar acts.
IN WITNESS WHEREOF, the PARTIES have executed this MOU asfollows:
154
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF BELMONT
By:____________________________
Afshin Oskoui, City Manager
ATTEST:
By:_________________________
Jozi Plut, City Clerk
APPROVED AS TO FORM:
By:____________________________
Scott Rennie, City Attorney
155
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF BRISBANE
By:____________________________
Jeremy Dennis, City Manager
ATTEST:
By:_________________________
Ingrid Padilla, City Clerk
APPROVED AS TO FORM:
By:____________________________
Michael Roush, Legal Counsel
156
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF DALY CITY
By:____________________________
Thomas J. Piccolotti, City Manager
ATTEST:
By:_________________________
Annette Hipona, City Clerk
APPROVED AS TO FORM:
By:____________________________
Rose Zimmerman, City Attorney
157
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF EAST PALO ALTO
By:____________________________
Melvin Gaines, City Manager
ATTEST:
By:_________________________
James Collin, City Clerk
APPROVED AS TO FORM:
By:____________________________
John Le, City Attorney
158
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF HALF MOON BAY
By:____________________________
Matthew Chidester, City Manager
ATTEST:
By:_________________________
Maggie Rodriguez, City Clerk
APPROVED AS TO FORM:
By:____________________________
Catherine Engberg, City Attorney
159
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF MENLO PARK
By:____________________________
Justin I.C. Murphy, City Manager
ATTEST:
By:_________________________
Judi Herrin, City Clerk
APPROVED AS TO FORM:
By:____________________________
Nira Doherty, City Attorney
160
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF PACIFICA
By:____________________________
Kevin Woodhouse, City Manager
ATTEST:
By:_________________________
Sarah Coffey, City Clerk
APPROVED AS TO FORM:
By:____________________________
Michelle Kenyon, City Attorney
161
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF REDWOOD CITY
By:____________________________
Melissa Stevenson Diaz, City Manager
ATTEST:
By:_________________________
Yessika Castro, City Clerk
APPROVED AS TO FORM:
By:____________________________
Veronica Ramirez, City Attorney
162
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF SAN BRUNO
By:____________________________
Alex McIntyre, City Manager
ATTEST:
By:_________________________
Lupita Huerta, City Clerk
APPROVED AS TO FORM:
By:____________________________
Trisha Ortiz, City Attorney
163
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
CITY OF SAN MATEO
By:____________________________
Alex Khojikian, City Manager
ATTEST:
By:_________________________
Martin McTaggart, City Clerk
APPROVED AS TO FORM:
By:____________________________
Mazarin Vakharia, Assistant City Attorney
164
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
COUNTY OF SAN MATEO, as both PARTICIPATING
JURISDICTION and FISCAL AGENT
By:____________________________
David Canepa, President, Board of Supervisors
ATTEST:
By:_________________________
Sukhmani Purewal, Assistant Clerk of the Board
of Supervisors
APPROVED AS TO FORM:
By:____________________________
Melissa Andrikopolous, County Attorney
165
MEMORANDUM OF UNDERSTANDING
AMONG
CITY OF BELMONT, CITY OF BRISBANE, CITY OF DALY CITY, CITY OF EAST
PALO ALTO, CITY OF HALF MOON BAY, CITY OF MENLO PARK, CITY OF
PACIFICA, CITY OF REDWOOD CITY, CITY OF SAN BRUNO, CITY OF SAN
MATEO, COUNTY OF SAN MATEO, AND
BAIRD + DRISKELL + ABRAMS COMMUNITY PLANNING
for the
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY
The individuals executing this MOU represent and warrant that they have the legal capacity and authority to do so on behalf of their respective legal entities.
The undersigned approve the terms and conditions of this MOU.
BAIRD + DRISKELL + ABRAMS
COMMUNITY PLANNING dba
COMMUNITY PLANNING
COLLABORATIVE
By:____________________________
Joshua Abrams, Principal
166
EXHIBIT A
WORK PROGRAM and COST PROPOSAL
from Strategic Economics
SCOPE OF WORK begins on following page
167
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 1 of 10 Scope of Work for 21 Elements Multi-Jurisdictional Inclusionary Housing and NonResidential Linkage Fee Study Strategic Economics | September 23, 2025
The table below indicates each participating jurisdiction’s selected services, by task.
Residential
Nexus Study
Residential
Feasibility /
Inclusionary
Study
Residential InLieu Fee Study Commercial
Nexus Study
Commercial
Feasibility Study
Belmont X X X X X
Brisbane In-lieu fee only Level of svc only
Daly City X X X X X
East Palo Alto X X X X X
Half Moon Bay X X X X X
Menlo Park X X X X X
Pacifica X X
Redwood City X X X X X
San Bruno X X X X X
San Mateo (City) X X X X X
San Mateo (County) X X X X X
Total Jurisdictions 9 10 11 10 10
TASK 1: PROJECT INITIATION AND KICKOFF MEETINGS
1.1: Review of Background Materials
Strategic Economics will review background information provided by Community Planning Collaborative (CPC) on the demographics and housing conditions in San Mateo County, as well as any recently completed nexus studies and financial feasibility studies.
1.2: Collection of Existing Policies, Fees, and Data
Strategic Economics will research and summarize information on residential affordable housing impact fees, commercial linkage fees, inclusionary requirements, and in-lieu fees for the participating communities and other comparable communities in the Bay Area. This information provides context for current policies in the participating jurisdictions and for the relative policies and fee levels enacted by communities competing for development activity and affordable housing production. Strategic Economics will submit data requests for the project to CPC, including descriptions of recent development activity, local active residential developers, current 168
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 2 of 10 affordable housing policy information in the participating cities, affordable housing fee revenues, number of existing deed-restricted housing units, etc.
1.3: Group Kick-Off Virtual Meeting
The purpose of this meeting is to review the scope of work and deliverables, review the proposed methodologies, and obtain any additional background materials or key information. An agenda will be provided in advance of the meeting. It is assumed that CPC staff would convene the meeting and only one meeting would be held. At the kick-off meeting, the Strategic Economics team will discuss the types of deliverables that will be completed. The meeting will also be used to establish protocols for communication, project management, and timely review of deliverables, given the complexity of this multi-jurisdiction project.
1.4: Jurisdiction-Specific Kickoff Meetings
Strategic Economics will conduct a virtual kick-off meeting with each participating jurisdiction—scheduled by CPC—to inquire about specific goals, needs, and context. The meeting will also be used to clarify data and document requests and answer any questions about the nexus study approach.
TASK 2: STAKEHOLDER AND WORK-IN-PROGRESS MEETINGS DURING
RESEARCH AND DATA GATHERING PHASE
2.1: Two Developer Stakeholder Group Virtual Meetings
Strategic Economics will organize and facilitate two virtual convenings of developers of relevant products in San Mateo County, with participants identified based on input from participating cities and review of development activity. These convenings will be used to share information about the project, collect information about current development conditions by product type, and to vet relevant assumptions applied in the analyses.
2.2: Housing Advocates and Public Virtual Meeting
Strategic Economics will provide information about the goals and purpose of the study and solicit feedback about how inclusionary policies and affordable housing mitigation fees can help meet the housing affordability challenges in San Mateo County during a virtual meeting with housing advocate and the public. Strategic Economics will work with the participating jurisdictions to identify housing advocate organizations and active citizens, and will then prepare invitation language and organize, plan, and facilitate the meeting. The jurisdictions will be responsible for any desired translation of invitations and meeting materials, language interpretation during the meeting, and for publishing and promoting information about the meeting.
2.3: Two Work-In-Progress Presentations for All Participating Jurisdictions 169
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 3 of 10 Strategic Economics will facilitate up to two total virtual meetings, including all participating jurisdictions, to share information about project status and interim findings. CPC will organize the meeting dates/times.
TASK 3: RESIDENTIAL FEASIBILITY STUDIES AND INCLUSIONARY ANALYSIS Task 3.1: Shared Base Residential Feasibility Study and Inclusionary Scenarios In coordination with CPC and the participating jurisdictions, Strategic Economics will develop up to six residential development project prototypes, ensuring that they represent the ownership and rental residential development types being built in the cities. Based on analysis of development activity in the different jurisdictions, Strategic Economics may propose additional variations of the prototypes to better reflect subarea market differences. The prototypes will be shared with CPC and the cities for comment before arriving at a final set of assumptions for the pro forma feasibility analysis.
Upon establishing the prototypes, Strategic Economics will research inputs and assumptions for the financial feasibility analysis. The key inputs into the pro forma model are the revenues (rents/sales prices), development costs, and land costs. Revenue and land costs assumptions will be researched and customized for each jurisdiction. Strategic Economics will collect and summarize data on construction costs in the county, using a combination of real estate industry publications, online information, and interviews with local developers and brokers. We will also request that the cities provide applicable impact fees and permit fees for each prototype.
Strategic Economics will develop a pro forma model to test the financial feasibility of the prototypes under conditions in each jurisdiction. The analysis will first examine the feasibility of each prototype without any affordable housing requirements. The financial feasibility analysis of projects will be measured using a static pro forma model that will solve for the project’s residual land value. As part of this analysis, Strategic Economics will conduct sensitivity analyses based primarily on potential changes in land costs and market rents and sales prices, but also potentially exploring variations in construction costs and variations in required return. The results will create a baseline understanding of prototype-specific project feasibility and ability to support on-site affordable housing requirements.
Strategic Economics will create and test up to three base scenarios of inclusionary housing requirements. These policy alternatives will be informed by factors including the baseline feasibility results, findings from the analysis of nearby communities’ policies and performance, implications of AB 1505 requirements (including its guidance on affordability levels), and guidance from jurisdictions’ staff during the one-on-one meetings.
Strategic Economics will note the cost of the affordability requirements as a percent of total development costs, and will document the level of developer subsidy per inclusionary unit under 170
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 4 of 10 each scenario based on the “affordability gap” between market rate and affordable rents/sales prices.
Task 3.2: City-Specific Residential Feasibility Studies and Inclusionary Analyses Strategic Economics will then customize and test up to four additional scenarios of affordable housing requirements for each jurisdiction, with different percentages and affordability levels.
These policy alternatives will be informed by factors including the baseline feasibility results, findings from the analysis of nearby communities’ policies and performance, implications of AB 1505 requirements (including its guidance on affordability levels), and policy priorities for each jurisdiction expressed during the one-on-one meetings.
Based on the findings of these analyses, Strategic Economics will generate findings and recommendations regarding supportable inclusionary requirements both today and in the future, along with policy suggestions for balancing the requirements with any feasibility constraints.
Strategic Economics will also provide guidance on required inclusionary housing thresholds under the MTC TOC Policy.
Task 3.3: In-Lieu Fee Equivalents
Strategic Economics will calculate and recommend in-lieu fee levels corresponding to inclusionary requirements. Strategic Economics will identify the maximum in-lieu affordable housing fees that could reasonably be charged on market-rate developments by calculating the housing affordability gap. This gap will examine the difference between market rate rents/sales prices and affordable rents/sales prices. This approach reflects the equivalent cost for providing an on-site inclusionary unit and equivalent benefit to a lower-income household.
TASK 4: RESIDENTIAL NEXUS STUDY
Task 4.1: Shared Base Residential Nexus Model
In this sub-task, Strategic Economics will prepare the residential nexus study components that are broadly applicable to all cities requesting this analysis. The purpose of the residential nexus model is to estimate the increase in demand for affordable housing associated with growth in new residential development for housing developments with fewer than ten to twenty housing units. The primary driver for this increase in demand for affordable housing is the growth in expenditures for goods and services attributable to buyers and renters of new market rate housing units in San Mateo County.
The residential nexus analysis assumes that an increase in household expenditures associated with new housing units results in employment growth. Some of these new employees can afford market rate housing (based on household income), and some will earn incomes below the level 171
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 5 of 10 needed to afford market rate housing. It is this second group of employee-households that will face financial challenges.
The list below provides a summary of the analytic steps involved. This analysis answers the question, “What is the maximum impact fee that can be charged?” This analysis does not address “At what level should the housing impact fee be set?” This second question is addressed in subtask 4.2 for each relevant city. • Step 1. Define two residential prototypes that represent new market rate housing development with fewer than ten to twenty housing units in the applicable communities. • Step 2. Estimate household incomes of buyers and renters of new market rate units. • Step 3. Estimate economic impacts of new buyers and renters using a regional input/output model.
• Step 4. Estimate the number of new worker households and annual household incomes. • Step 5. Estimate the demand for affordable housing from new worker households. • Step 6. Estimate the aggregate “affordability production cost gap” of new households requiring affordable housing.
• Step 7. Estimate the maximum nexus-based fee per unit and per square foot for the prototype.
The methodology routinely used for the Step 6 “affordable housing production cost gap” calculation is as follows:
Step 1: Calculate affordable rents and sales prices for income groups to be served by affordable housing. Strategic Economics will establish four standardized income groups for the purposes of all analyses. Most commonly, renter housing affordability gaps are calculated for very low, low, and moderate-income households. In most Bay Area cities, the housing affordability gap for ownership housing is calculated for moderate-income households (and possibly for low-income households as well). Affordable rents and sales prices will be calculated using standard methods used by state or local programs.
Step 2: Calculate the “affordable housing production cost gap” for ownership housing, based on the difference between the cost of developing a new modest, residential unit (of the appropriate size for the household) and the amount a household can afford to pay at various income levels and household sizes.
Step 3: Calculate the “affordable housing production cost gap” for rental housing based on the difference between the annual capitalized value of the net affordable rent and the construction cost of the new rental unit. Again, separate calculations are made for each income group and household size included in the gap analysis.
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21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 6 of 10 Task 4.2: City-Specific Recommendations and AB 602 Analysis Strategic Economics will recommend a potential range of impact fees for each jurisdiction based on the results of the financial feasibility analysis in Task 3, and review of the fees charged in similar or competing jurisdictions.
The fee calculated under Task 4.1 represents the maximum fee that can be levied on new residential units. Selecting the actual fee requires sensitivity to local conditions. Strategic Economics will review and consider the factors described below:
Fees charged in neighboring jurisdictions. It is standard practice to consider the fee levels and requirements of neighboring and other peer jurisdictions. This analysis would compare recommended fees in for each jurisdiction with those charged in other similar Bay Area jurisdictions.
Financial Feasibility of Potential Fee Levels. The final recommendations for fees ideally are set so that they do not deter future development; the supportable fees determination will be informed by the financial feasibility analysis completed in Task 3. There are several ways to assess financial feasibility of potential fee levels:
• Assess how much the imposition of a fee will add to current fees on new residential developments.
• Determine the percentage of total development costs represented by fees. Strategic Economics will determine the financial feasibility of various fee options (including the maximum nexus justified fee resulting from this analysis and lower fee scenarios) by estimating the increase in total development costs resulting from the fees. • Conduct financial feasibility sensitivity analyses (as part of Task 3) to determine how changing rents/prices, required return, and construction costs would interact with the ability to support different fee levels.
Based on efforts above, information on maximum nexus-justified fees and recommended fee levels for all jurisdictions included in the study will be provided.
An AB 602 “level of service” analysis will be completed for each participating jurisdiction after that jurisdiction selects a desired residential impact fee level. AB 602 requires the nexus study for a new impact fee to “identify the existing level of service for each public facility, identify the proposed new level of service, and include an explanation of why the new level of service is appropriate.” (Government Code § 66016.5). Strategic Economics will provide sufficient analysis and findings to meet the AB 602 requirements by first identifying the existing ratio of deed-restricted, “family” affordable units in each city to the number of housing units in the city.
Then Strategic Economics will calculate the level of service associated with the proposed residential impact fee, or the number of family affordable units that could be funded per 173
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 7 of 10 household created by new development. Finally, Strategic Economics will prepare findings justifying the need for additional affordable housing funding.
TASK 5: COMMERCIAL NEXUS STUDY
Strategic Economics will complete a commercial nexus model to establish maximum defensible fee levels. Strategic Economics will first analyze information about recent and pipeline nonresidential development projects in the participating jurisdictions to establish six prototypes—likely including office, industrial, life science/R&D, retail, residential care facility, and hotel uses. The prototypes will be shared with and reviewed by CPC and jurisdiction staff to arrive at a final set of assumptions for the nexus and feasibility analyses.
The nexus analysis and subsequent affordability gap calculation will together allow Strategic Economics to identify the maximum possible commercial linkage fee that could be charged to net new nonresidential development. The nexus analysis will demonstrate the impact of new development on affordable housing needs. The nexus analysis is completed with the following steps:
1) Calculate the number of employees that will work in the space associated with the development prototypes.
2) Calculate the number of new households associated with this employment growth. 3) Estimate the incomes of the new employee-households. 4) Identify the number of associated moderate-, low-, very low-income employee households, all of which would reflect additional need for affordable housing.
The “affordable housing production cost gap” calculation described in sub-task 4.1 will generate a maximum fee that can be levied on new nonresidential developments.
TASK 6: COMMERCIAL FEASIBILITY STUDY AND AB 602 ANALYSIS Task 6.1: Shared Base Commercial Feasibility Study
Selecting the actual fee requires sensitivity to local market conditions. A base financial feasibility analysis will be prepared to examine development feasibility and assess the sensitivity of the feasibility model to changes in land costs and achievable rents. Strategic Economics will conduct a financial feasibility analysis for the nonresidential prototypes by employing a similar methodology as for the residential prototypes in sub-task 3.1. 174
21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 8 of 10 Task 6.2: City-Specific Recommendations and AB 602 Analysis Strategic Economics will recommend a potential range of impact fees for each city based on the results of the financial feasibility analysis in sub-task 6.1 and review of the fees charged in similar or competing cities. The “production cost affordability gap” calculation, feasibility analysis, and process for establishing recommended impact fees for each prototype and community will be completed using a similar approach and methodology as that described for the residential impact in sub-task 4.2.
An AB 602 “level of service” analysis will be completed for each participating city after that city selects a desired commercial linkage fee level, following a similar methodology as that described in sub-task 4.2
TASK 7: RECOMMENDATIONS, REPORTS, AND REVIEW MEETINGS
Task 7.1: Draft Suite of Reports
Strategic Economics will prepare three draft “model” reports representing the range of analyses and policy recommendations completed under tasks three through six. These draft reports will summarize methodology, findings, and recommendations for one city, along with standardized appendices for use in all reports. The participating cities will then provide comments on the model reports, and Strategic Economics will then author draft reports for all participating cities with customized assumptions and recommendations.
Task 7.2: Virtual Group Meeting
Strategic Economics will conduct a virtual meeting with all participating cities to present the model draft reports and provide an overview of the recommendations. CPC will schedule the meeting.
Task 7.3: One-on-One Virtual Meetings
Strategic Economics will conduct an additional virtual meeting with each city to present cityspecific findings and recommendations, and to receive input and further direction. Upon request by a jurisdiction, Strategic Economics will attend additional virtual meetings up to the number of meetings specified by jurisdiction in the table below.
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21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 9 of 10 Jurisdiction
Initial Virtual
Meetings
Additional Virtual
Meetings
Total Virtual
Meetings
Belmont 1 0 1
Brisbane 1 0 1
Daly City 1 1 2
East Palo Alto 1 4 5
Half Moon Bay 1 0 1
Menlo Park 1 0 1
Pacifica 1 0 1
Redwood City 1 4 5
San Bruno 1 0 1
San Mateo (City) 1 4 5
San Mateo (County) 1 0 1
Grand Total 11 13 24
Task 7.4: Final Reports
Strategic Economics will revise the draft reports and provide final reports. Revisions will be completed in response to a single consolidated set of comments and direction provided from the participating cities on their respective draft reports. The Final Reports will be delivered on a rolling basis, in order of priority as determined by the participating jurisdictions.
Task 7.5: Public Hearings
Strategic Economics will prepare for, attend, and present in person at one public hearing for each participating jurisdiction. Strategic Economics will prepare for, attend, and present in person at additional public hearings as specified by jurisdiction in the table below.
Jurisdiction
Initial Public
Hearings
Additional Public
Hearings
Total Public
Hearings
Belmont 1 2 3
Brisbane 1 0 1
Daly City 1 2 3
East Palo Alto 1 0 1
Half Moon Bay 1 0 1
Menlo Park 1 2 3
Pacifica 1 0 1
Redwood City 1 3 4
San Bruno 1 2 3
San Mateo (City) 1 2 3
San Mateo (County) 1 1 2
Grand Total 11 14 25
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21 Elements Multi-Jurisdictional Study Scope of Work 9/23/2025 Page 10 of 10 TASK 8: AFFORDABILITY CONVERSION TOOL
Strategic Economics will develop a methodology and spreadsheet tool that enables: 1) a conversion from a jurisdiction’s affordable requirement to an alternative requirement targeted to a different income group or mix of income groups, 2) conversion of a commercial linkage fee obligation to an affordable unit obligation, and 3) conversion of a new unit obligation to a preserved/converted unit obligation.
These conversions will be based on calculating a matrix of equivalency factors. The equivalency factors will be informed by inputs such as differences in affordability gap at different affordability levels and the affordable housing production cost gap for impact fees.
Development of the methodology will likely require policy judgments by the participating jurisdictions. Strategic Economics will first provide a draft methodology recommendations memo for consideration and written comment by participating jurisdictions. An additional group meeting will be conducted to present the draft methodology. Based on feedback, Strategic Economics will prepare a final methodology memo and a draft spreadsheet tool. The draft spreadsheet tool will be reviewed and commented on by the jurisdictions, and Strategic Economics will produce a final spreadsheet tool.
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Strategic Economics
Fee for 21 Elements Inclusionary Housing and Commercial Linkage Fee Studies | Revised 9/23/2025 Staff
Title
Billing Rate Total
Tasks Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Hours Cost Task 1 27 6,750 $ 44 9,284 $ 6 1,146 $ 40 $ 6,360 4 488 $ 121 $24,028 Task 2 30 7,500 $ 62 13,082 $ 0 - $ 68 10,812 $ 0 - $ 160 $31,394 Task 3 Residential Feasibility Study and Inclusionary Scenarios 48.75 12,188 $ 163 34,393 $ 32 6,112 $ 296 47,064 $ 61 7,442 $ 601 $107,199 Task 4 Residential Nexus Study 13 3,250 $ 86 18,146 $ 10 $ 182 28,938 1,910 $ 66 8,052 $ 357 $60,296 Task 5 Commercial Nexus Study 7.25 1,813 $ 36 7,596 $ 12 $ 2,292 84 13,356 $ 60 7,320 $ 199 $32,377 Task 6 Commercial Feasibility Study & AB 602 Analysis 22 $ 5,500 116.5 $ 24,582 23.25 $ 4,441 198 $ 31,482 69.75 $ 8,510 430 $74,514 Task 7 Recommendations, Reports, and Review Meetings
7.1 Draft Suite of Reports 25.25 6,313 $ 63 13,293 $ 52.5 10,028 $ 125 19,875 $ 42 5,124 $ 308 $54,632
7.2 Virtual Group Meeting 8 2,000 $ 10 2,110 $ 0 - $ 4 636 $ 0 $ - 22 $4,746
7.3 One-on-One Virtual Meetings 45 $ 11,250 58 $ 12,238 0 $ - 29 $ 4,611 0 $ - 132 $28,099
7.4 Final Reports 18 4,500 $ 22 4,642 $ 11 2,101 $ 33 5,247 $ 11 1,342 $ 95 $17,832
7.5 Public Hearings 205 51,250 $ 102.5 21,628 $ 0 - $ 68.25 10,852 $ 0 - $ 376 $83,729 Task 8 Affordability Conversion Tool 8 2,000 $ 110 23,210 $ 8 1,528 $ 60 9,540 $ 0 - $ 186 $36,278 Task Subtotals 457 $ 114,313 873 $ 184,203 155 $ 29,557 1,187 $ 188,773 314 $ 38,278 2,986 $555,123 10% Contingency $55,512
Expenses: Data & Travel $8,500
TOTAL BUDGET $619,135
Subtotal: Braun Cummings Holcomb McKiernan Mariscal
$191 $159 $122
Principal Senior Associate Associate II Associate Research Analyst Project Initiation and Kickoff Meetings
Stakeholder & Work-in-Progress Meetings
$250 $211
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Strategic Economics
Proposed Project Schedule for Completion within Two Years of Project Initiation; Revised Draft, 9/23/2025 ◊ Meetings
▪ Deliverables
Month: 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Task 1 Project Initiation and Kickoff Meetings
Task 2 Stakeholder & Work-in-Progress Meetings
2.1 Two Developer Stakeholder Group Meetings ◊ ◊
2.2 Housing Advocates & Public Meeting ◊
2.3 Two Work-in-Progress Meetings with Jurisdictions ◊ ◊ Task 3 Residential Feasibility Study and Inclusionary
Task 4 Residential Nexus Study
Task 5 Commercial Nexus Study
Task 6 Commercial Feasibility Study
Task 7 Recommendations, Reports, Review Meetings
7.1 Draft Suite of Reports ▪ ▪ ▪
7.2 Virtual Group Meeting ◊
7.3 One-on-One Virtual Meetings ◊ ◊ ◊
7.4 Final Reports ▪ ▪ ▪
7.5 Public Hearings
Task 8 Affordability Conversion Tool
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EXHIBIT B
PROJECT MANAGEMENT SCOPE
from Baird + Driskell + Abrams Community Planning
SCOPE OF WORK
MULTI-JURISDICTIONAL INCLUSIONARY HOUSING AND NON-RESIDENTIAL LINKAGE
FEE STUDY,
PROJECT MANAGEMENT SERVICES
OVERVIEW
Baird + Driskell + Abrams Community Planning will provide project management services for a multijurisdictional inclusionary housing and non-residential linkage fee study to assess the feasibility and to comply with the legal requirements of inclusionary housing and commercial linkage fees across multiple San Mateo County jurisdictions. The study will be completed by a technical consultant (Strategic Economics) on behalf of the eleven participating jurisdictions of the City of Belmont, the City of Brisbane, the City of Daly City, the City of East Palo Alto, the City of Half Moon Bay, the City of Menlo Park, the City of Pacifica, the City of Redwood City, the City of San Bruno, the City of San Mateo, and the County of San Mateo, with the County of San Mateo acting as fiscal agent for the collaborative project.
Baird + Driskell + Abrams Community Planning will convene the participating jurisdictions and serve as a single point of contact for the technical consultant, with authority to make minor decisions when appropriate.
Baird + Driskell + Abrams Community Planning will coordinate logistics, including arranging meetings and phone calls as needed. Baird + Driskell + Abrams Community Planning will also help Strategic Economics with collecting data and information about existing requirements from the participating and neighboring jurisdictions.
Baird + Driskell + Abrams Community Planning will also support the fiscal agent (County of San Mateo) with review of contracts and assistance with budgeting and invoices. Baird + Driskell + Abrams Community Planning will review all monthly technical consultant invoices and verify for accuracy prior to sending to the fiscal agent for payment. Baird + Driskell + Abrams Community Planning will track monthly invoices and with assistance from the fiscal agent provide regular accounting of invoices and charged and remaining funds for each of the participating jurisdictions’ additional tasks. 180
SCOPE
Task 0: Project Management
• Serve as single/initial point of contact for jurisdictions, technical consultant, stakeholders and members of the public
• Consolidate feedback from jurisdictions
• Coordinate scheduling for meetings
• Collect existing background information on demographics and housing conditions in San Mateo County
• Provide support to the Fiscal Agent
o Review contracts
o Review all monthly invoices and verify for accuracy
o Track monthly invoices
• Provide support to the TOC Grant Applicant (City of Belmont) with TOC grant requirements and communications with ABAG/MTC
Task 1: Project Initiation and Kickoff Meetings
• Schedule and convene group project kickoff meeting
• Schedule and provide support for 1:1 jurisdiction kickoff meetings (11) • Take notes for meetings
• Coordinate and collect data from jurisdictions to fulfill Strategic Economics’s data requests Task 2: Stakeholder & Work-in-Progress Meetings
2.1: Two Developer Stakeholder Group Meetings
2.2: Housing Advocates & Public Meeting
2.3: Two Work-in-Progress Meetings with Jurisdictions
• Provide support to Strategic Economics for virtual convenings of developer stakeholders (2), housing advocates (1) and the public (1)
• Coordinate follow-up
• Schedule and provide support for Work-in-Progress meetings with jurisdictions (2) Task 3: Residential Feasibility Study and Inclusoinary
Task 4: Residential Nexus Study
Task 5: Commercial Nexus Study
Task 6: Commercial Feasibility Study
• Support jurisdictions and Strategic Economics in developing project prototypes to be studied Task 7: Recommendations, Reports, Review Meetings
7.1: Draft Suite of Reports
7.2: Virtual Group Meeting
7.3: One-on-One Virtual Meetings
7.4: Final Reports
7.5: Public Hearings
181
• Schedule and provide support for virtual group meeting to discuss suite of draft “model” reports
• Schedule and provide support for 1:1 jurisdiction meetings (11) to review jurisdiction-specific recommendations and results
• Review reports
TIMELINE
CPC’s scope will adhere to Strategic Economics’s project timeline, concluding with the final reports to be completed in month 12 after kickoff. CPC’s scope does not include assistance in the public hearings phase of the project.
BUDGET
CPC will invoice hours on a monthly basis up to a not-to-exceed figure of $75,000. 182
EXHIBIT C
PROJECT BUDGET and COST ALLOCATION FOR
PARTICIPATING JURISDICTIONS
For a breakdown of the Technical Consultant Work Program budget by task, see Exhibit A.
TOTAL PROJECT COST
TECHNICAL CONSULTANT – STRATEGIC ECONOMICS $619,136
PROJECT MANAGER – BAIRD + DRISKELL + ABRAMS COMMUNITY
PLANNING
$75,000
TOC GRANT APPLICANT ADMIN FEE – CITY OF BELMONT $50,000 TOTAL NOT-TO-EXCEED PROJECT COST $744,136
TOTAL SOURCES
TRANSIT ORIENTED COMMUNITIES (TOC) GRANT $500,000
JURISDICTION CONTRIBUTIONS (as specified below) $244,136 TOTAL SOURCES $744,136
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CONTRIBUTIONS BY JURISDICTION:
PROJECT COST for CITY OF BELMONT (TOC JURISDICTION)
Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Additional Commercial Prototype, Add’l Public Hearings (2 already included)
$3,109
TOTAL $3,109
PROJECT COST for CITY OF BRISBANE (TOC JURISDICTION)
Base Scope of Work: In-Lieu Fee Calculation / AB 602 LOS Analysis $0 Additional Tasks: n/a $0
TOTAL $0
PROJECT COST for CITY OF DALY CITY (TOC JURISDICTION)
Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Additional Commercial Prototype, Add’l 1:1 Meeting (1), Add’l Public Hearings (2 already included)
$4,453
TOTAL $4,453
PROJECT COST for CITY OF EAST PALO ALTO (NON-TOC JURISDICTION) Base Scope of Work: Residential and Commercial Studies $59,314 Additional Tasks: Additional Commercial Prototype, Add’l 1:1 Meetings (4) $8,485 TOTAL $67,799
PROJECT COST for CITY OF HALF MOON BAY (NON-TOC JURISDICTION) Base Scope of Work: Residential and Commercial Studies $59,314 Additional Tasks: n/a $0
TOTAL $59,314
PROJECT COST for CITY OF MENLO PARK (TOC JURISDICTION)
Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Add’l Public Hearing (2 already included) $0 TOTAL $0
184
PROJECT COST for CITY OF PACIFICA (NON-TOC JURISDICTION) Base Scope of Work: Residential Studies $36,581
Additional Tasks: n/a $0
TOTAL $36,581
PROJECT COST for CITY OF REDWOOD CITY (TOC JURISDICTION) Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Additional Commercial Prototype, Add’l 1:1 Meeting (4), Add’l Public Hearing (3, of which 2 already included)
$12,715
TOTAL $12,715
PROJECT COST for CITY OF SAN BRUNO (TOC JURISDICTION)
Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Add’l Public Hearing (2 already included) $0 TOTAL $0
PROJECT COST for CITY OF SAN MATEO (TOC JURISDICTION)
Base Scope of Work: Residential and Commercial Studies $0 Additional Tasks: Additional Commercial Prototype, Add’l 1:1 Meeting (4), Add’l Public Hearing (2 already included)
$8,485
TOTAL $8,485
PROJECT COST for COUNTY OF SAN MATEO (NON-TOC JURISDICTION, FISCAL AGENT) Base Scope of Work: Residential and Commercial Studies
includes discount for fiscal agent admin fee
$47,451
Additional Tasks: Add’l Public Hearing (1) $4,230
TOTAL $51,681
185