Hanford City Council
February 1, 2022

February 1, 2022
7:00 PM – Regular Meeting
Council Chambers
400 N. Douty St.

5:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:

ROLL CALL BY THE CITY CLERK :

PUBLIC COMMENT :

Comments from the public are limited to items listed on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

STUDY SESSION :

A. Presentation and Debriefing on the 2021 Winter Wonderland Event B. Overview of the Police Support Services
CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:

CONFERENCE WITH LEGAL COUNSEL-REAL PROPERTY NEGOTIATIONS (GC 54956.8):

Property: 426 W. Lacey Blvd.

Agency Negotiators: Mario Cifuentez and Ty Mizote
Negotiating Party: Jose Chavarria, Medallion Supply Inc.

Property: APN 012-086-004
Agency Negotiators: Mario Cifuentez and Ty Mizote
Negotiating Party: Anand Investments, LLC
Council Members will meet in-person in the Council
Chambers. The meeting will also be lived streamed on the City’s website: http://livestream.hanford.city/

CALL TO ORDER REGULAR SESSION:

ROLL CALL:

INVOCATION:

Chaplain George “Bucky” Weeks
FLAG SALUTE:

CLOSED SESSION ACTION REPORT:

COUNCIL REPORTS/GENERAL REPORTS :

Brief information-only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).

PUBLIC COMMENT:

This is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (GC 54954.2). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

CONSENT CALENDAR:

Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made and then the item will be re moved from the Consent Calendar to be discussed and voted upon by a separate motion.

A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only
B. City Clerk: Approval of the Minutes of the June 8, 2021 Special Meeting C. City Clerk: Approval of the Minutes of the June 29, 2021 Special Meeting D. City Attorney: Approval of an Agreement between the City of Hanford and 198/43, LLC, for the purpose of memorializing the purpose of Job Cr eation as a result of the EDA Grant for Sewer Trunk Main Project
E. City Attorney: Approval of a a greenhouse construction project on the City prop erty leased to City Farm Industries, Inc. and authorization for the City Manager to sign the Landowner’s Statement of Compliance that Kings County is requiring for the construction of the greenhouses.

F. IT: Approval of the purchase of additional implement ation services from Tyler Technologies for the implementation of the EnerGov software in the amount of $65,12 0.00 and Appropriation of the funding from the Computer Replacement Reserve to cover the cost of the contract change G. Park and Community Services: Adoption of Resolution No. 22-03-R, approving the submittal of a $6 million Grant Application for the Land and Water Conservation Fund for the additional development of Heroes Park
H. Public Works: Approval of a Notice of Completion for the FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting Project and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

I. Public Works: Approval of a Notice of Completion for the FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project at a total construction cost of $401,869.60 and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

J. Public Works: Approval of a payment to King's Petroleum, for the purchase of diesel fuel for Fleet Operations, in the amount is $30,085.59.

K. Finance: Receive and File the City of Hanford's Quarterly Investment Portfolio and Transactions Reports
L. Finance: Second Reading and Adoption of Ordinance No. 21 -15, amending Chapters 2.48 of the City of Hanford Municipal Code to update the rules governing the purchase of goods and services for the City of Hanford.

GENERAL BUSINESS:

A. Finance/Community Development: Consideration of appropriating $33,000 for Fiscal Year 2021/2022 and $92,000 anticipated annuall y in the future from the General Fund for a Code Compliance Officer and add the position to the City's Position Allocation Schedule B. Administration: Adoption of Resolution No. 22-01-R, thereby establishing the selection and award process for Commercial Cannabis Business Permits, consistent with HMC 5.56.090(A) C. Council: Receive and discuss the list of committees and boards that have City Council representation directly approved by the Council and make appropriate committee assignments.

CONVENE AS SUCCESSOR AGENCY :

PUBLIC COMMENT-SUCCESSOR AGENCY :

Any person may directly address the Board at this time on any item on the agenda, or on any item tha t is within the subject matter jurisdiction of the Board. A maximum of three minutes is allowed for each speaker.

SUCCESSOR AGENCY FOR THE DISCUSSION OF THE FOLLOWING :

Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22 -23) for the period July 1, 2022 to June 30, 2023
ADJOURN AS THE SUCCESSOR AGENCY :

COUNCIL COMMENTS AND COMMUNICATIONS :

At this time, any Council Member may ask a question for clarification, make an announcement, or report briefly on their activities. In a ddition, subject to Council Pol icies and Procedures, they may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (GC 54954.2) Council Future Agenda Items
Upcoming Events and Important Dates:

February 8 & 9: Kings Regional Vision/Workshop 6:30 pm Register: www.kingsregionalvision.com February 15: City Council Meeting
February 18: De adline for the public to submit draft maps for consideration at the 3 rd Redistricting Public Hearing
February 21: Holiday – City offices will be closed
ADJOURNMENT:

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s ability to post the agenda before the meeting.

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: A

SUBJECT:

Presentation and Debriefing on the 2021 Winter Wonderland Event

RECOMMENDATION:

That Council receive the report and direct staff to continue to offer the Winter Wonderland event annually. Additionally, staff would like direction on increasing the size of the ice rink and increase the budgeted amounts accordingly.

BACKGROUND:

Background:

In many ways, the inaugural Winter Wonderland Event was a success. In partnership with Main Street Hanford, the event attracted thousands of people, bolstered economic development for local businesses, and created many priceless memories for those who visited. In addition, the event was strongly supported by local businesses through paid, volunteer, and trade sponsorships.

Marketing
The event was launched via a Facebook post in mid-August which received 150,000 views overnight. The Winter Wonderland website and online ticketing launched on November 1st, with 472 tickets sold in the first week. Main Street Hanford began a radio-based marketing campaign that aired 1,248 thirty-second commercials, which potentially reached 520,800 listeners within the media markets from Merced to Delano. Three hundred complimentary tickets were given to the three school districts and distributed to students and families.

Community Support

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The business community strongly supported the Winter Wonderland event. A total of 49 sponsorships provided $72,812 towards the event. In addition, several local businesses provided a value of $23,470 for goods and services in exchange for sponsorships.

Event Data
Days of operation: 58 (5 days of closure due to rain) The number of ice skating visits: 13,255
The average number per session: 74

Finances
The Winter Wonderland event exceeded both revenue and expense projections.

Expenses
The total expenses for the Winter Wonderland event are $351,706 and includes the rental of the ice rink, staffing, park infrastructure, utilities, security, and promotions. Nearly 40% of expenses were for park infrastructure and initial start-up costs.

Revenue
The total revenue for the Winter Wonderland event is $329,517 and includes ticket sales, sponsorships, vendor revenue split, rentals, and specialty classes.

Lessons Learned and Recommendations

There are many lessons learned in preparation and operations. The number one recommendation we heard from customers was to get a bigger rink. During peak times, the combination of first- time skaters and the number of skaters cause the rink to seem crowded. Based on these observations, we lowered the ice rink capacity from 150 to 80 skaters per session to create a better experience for all. A larger rink (60' x 90') is recommended.

· Initially, the infrastructure needed to support this event physically surprised us. The electrical power required to operate the chiller unit demanded a 480 volt/three-phase power supply. We were fortunate to have an existing power supply on the western edge of the Courthouse. In addition, the overall electrical infrastructure of the park was inadequate to meet the vendor's needs and to decorate the park trees with lights.

· The required maintenance of the ice rink between sessions and after-hours required excessive staff time and substantial overtime. A larger ice rink will warrant an ice- resurfacing machine to reduce the time in between sessions and reduce staffing levels.

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· The North Pole Lounge, located in front of the historic Bastille, proved to be a popular private meeting area. We recommend raising the fees, especially on weekends, and additional rental spaces could enhance revenue opportunities.

In retrospect, the Winter Wonderland event was exceptionally received by the community.

Families enjoyed their time together while challenging their skating skills, and the evidence of this was the joy and smiles on their faces. Comments posted on social media were Winter Wonderland Event will continue to exceed expectations.

FISCAL IMPACT:

Both revenue and expenses exceeded orginal projections

ATTACHMENTS:

Winter Wonderland Photos

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Winter Wonderland Opening Night
November 20, 2021

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Attachment: Winter Wonderland Photos (Parks: Winter Wonderland Event Debriefing)

Memorable Winter Wonderland Momments

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Attachment: Winter Wonderland Photos (Parks: Winter Wonderland Event Debriefing)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: B

SUBJECT:

City Clerk: Approval of the Minutes of the June 8, 2021 Special Meeting

Recommendation:

Approve the minutes of the June 8, 2021 Special Meeting.

FISCAL IMPACT:

ATTACHMENTS:

6.8.2021 2

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CITY COUNCIL MEETING

MINUTES
June 8, 2021 1:00 PM
Council Chambers
400 N. Douty St.
1:00 PM CALL TO ORDER SPECIAL SESSION:

Mayor Ramirez called the meeting to order at 1:00 p.m.

ROLL CALL BY THE CITY CLERK:

Attendee Name Title Status Arrived
John Draxler Council Member Absent
Diane Sharp Vice Mayor Present 12:50 PM
Art Brieno Council Member Present 12:59 PM
Kalish Morrow Council Member Present 12:52 PM
Francisco Ramirez Mayor Present 12:40 PM

FLAG SALUTE:

Mayor Ramirez led the flag salute.

PUBLIC COMMENT:

Comments from the public are limited to items listed on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

Theresa Dias, Judy Rose, Linda Band, Linda Carter Stevens, Tana Elizondo, and Shanda Mello shared their concerns regarding the Council's decision on the proposed Lacey Park pickleball courts project.

GENERAL BUSINESS:

A. Receive, review and discuss the City of Hanford 2021/2022 and 2022/2023 two-year budget Finance Director Chris Tavarez provided a brief overview of the two -year draft budget. Public Works , Parks and Community Services, and Community Development presented and discussed their de partments budgets for the Council's review.

Dir. Tavarez clarified two minor changes will be made to the S anitary Sewer Collection and Water Operations budget lines. Public Works Director John Doyel discussed each of the Public Works d ivision budgets. Dir.

Doyel also discussed some of the department’s challenges and expressed his concerns regarding the street maintenance budget.

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Attachment: 6.8.2021 2 (Clerk: 6.8.2021 Minutes Special Meeting) The Community Development staff (Senior Planner Gabrielle Myers, Building Official Tom Web, and Administrative Analys t Sandra Lerma- Martinez) discussed the budget for the Community Development divisions. City Manager Cifuentez discussed the need for adding staff in the future and answered questions from the Council. Dir. Tavarez discussed working with the housing division to maximi ze reimbursement potential and minimiz e cost where possible. Ms. Lerma -Martinez shared accomplishments and discussed the department’s partnerships and upcoming projects. Staff answered questions from the Council . Dir. Tavarez also provided a brief overview of the Cannabis division.

Parks and Community Services Director Brad Albert discussed each of the departments division budgets. Dir.

Albert also discussed the reopening of city facilities, facility challenges , city pro grams, recruitments, and upcoming events. Dir. Albert answered questions from the Council. City Manager Cifuentez commented on rates and fees and discussed the reduction in operating cost for the Parks and Community Services Department .

Dir. Tavarez concluded the review of the department budgets. No formal action was needed. The final budget will be presented at a special meeting scheduled for June 29th for the Councils approval.

Dir. Doyel presented an overview of the Capital I mprovement Program (CIP) budget for FY 22/23 and the 5- year plan. Dir. Doyel discussed each budget category and highlighted the significant projects. Dir. Doyel also discussed funding challenges and project priority. Dir Doyel answered questions from the C ouncil throughout the presentation. City Manager Cifuentez commented on the Airport projects and F AA grants and answered questions from the Council. Dir Doyel discus sed the Accumulated Capital Outlay (ACO) Fund Balance and answered questions from the Counc il. City Manager Cifuentez thanked the staff and commented on the FY 19/20 audit and the detailed report for the CIP.

ADJOURNMENT:

Mayor Ramirez adjourned the meeting at 3:04 p.m.

Respectfully submitted,

Natalie Corral
City Clerk

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Attachment: 6.8.2021 2 (Clerk: 6.8.2021 Minutes Special Meeting)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: C

SUBJECT:

City Clerk: Approval of the Minutes of the June 29, 2021 Special Meeting

Recommendation:

Approve the minutes of the June 29, 2021 Special Meeting.

FISCAL IMPACT:

ATTACHMENTS:

6.29.2021

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CITY COUNCIL MEETING

MINUTES
June 29, 2021 5:00 PM
Council Chambers
400 N. Douty St.
5:00 P.M. CALL TO ORDER SPECIAL SESSION:

Mayor Ramirez called the meeting to order at 5:00 p.m.

ROLL CALL BY THE CITY CLERK:

Attendee Name Title Status Arrived
Diane Sharp Vice Mayor Present 4:45 PM
Art Brieno Council Member Present 4:50 PM
Kalish Morrow Council Member Present 4:50 PM
Amanda Saltray Council Member Present 4:50 PM
Francisco Ramirez Mayor Present 4:40 PM

FLAG SALUTE:

Council Member Saltray led the flag salute.

PUBLIC COMMENT:

Comments from the public are limited to items listed on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

Bob Ramos commented on the travel budget for the Council Members and expressed his co ncerns regarding the censure of Council Member Brieno.

Emily Burnias commented on the censure of Council Member Brieno.

PUBLIC HEARINGS:

A. Public Hearing to adopt Resolution 2021- 26-R for the City of Hanford Fiscal Years 2021/2022 and 2022/2023 two-year budget
Mayor Ramirez opened the public hearing a nd called for the staff report at 5:0 8 p.m. Finance Director Chris Tavarez presented an overview of the two-year budget, including the Capital Improvement Program for the Council's review and consideration. Dir. Tavarez answered questions from the Council.

The Mayor opened public comment at 5:20 p.m.

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Attachment: 6.29.2021 (Clerk: 6.29.2021 Minutes Special Meeting)

IN-FAVOR
None

OPPOSED
None

The Council discussed the censure of Council Member Brieno and the t ravel budget for Distri ct E. After a lengthy discussion, City Manager Cifuentez addres sed the Council ’s concerns and suggested addressing the travel budget for District E at a future meeting.

Motion to approve the budget with the amendment of reinstating the travel budget for District E was introduced by Mayor Ramirez. The motion was seconded by Council Member Brieno. Motion failed 2/3.

Motion to approve as presented.

Mayor Ramirez closed the Public Hearing at 5:36 p.m.

RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Kalish Morrow, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
GENERAL BUSINESS:

A. Adoption of Resolution 2021- 27-R establishing the 2021/2022 appropriations limit of $77,226,935 for the City of Hanford's General Fund
Finance Director Chris Tavarez briefly d iscussed the 2021/2022 appropriations limits the councils review and approval and invited questions from the Council. The Council commended the staff for all their hard work preparing the budget.

Motion to approve.

RESULT: APPROVED [UNANIMOUS]
MOVER: Art Brieno, Council Member
SECONDER: Kalish Morrow, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
ADJOURNMENT:

It was a consensus of the Council to discuss amending Council Member Brieno's censure at a future meeting.

Mayor Ramirez adjourned the meeting at 5:42 p.m.

Respectfully submitted,

Natalie Corral
City Clerk

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Attachment: 6.29.2021 (Clerk: 6.29.2021 Minutes Special Meeting)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: D

SUBJECT:

City Attorney: Approval of an Agreement between the City of Hanford and 198/43, LLC, for the purpose of memorializing the purpose of Job Creation as a result of the EDA Grant for Sewer Trunk Main Project

RECOMMENDATION:

That the Council, by motion, approve and authorize the Mayor to sign the attached Agreement Regarding Use of Real Property that is required for the United States Department of Commerce Economic Development Administration grant that was previously awarded to the City.

BACKGROUND:

The City applied for a three million dollar ($3,000,000.00) United States Department of Commerce Economic Development Administration (EDA) grant in 2015 for sewer trunk main improvements in Houston and 9th Avenues. The City’s grant application stated that the project would facilitate commercial development along 9th Avenue and Lacey Boulevard.

The City was awarded the Grant and has been working with the EDA to address remaining issues for the release of grant funds.

The EDA identified the shopping center property located at Lacey Boulevard and Highway 43 as a commercial development that will benefit from the sewer trunk main improvements. As a result, the EDA informed the City that the owner of the property, 198/43, LLC (198/43) and the City must enter into an agreement stating that property will be utilized as a commercial zone that creates or preserves jobs.

City staff and the City Attorney worked with the EDA and 198/43 to create the attached Agreement Regarding Use of Real Property (Agreement). The Agreement has been approved and signed by 198/43.

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Signature of the Agreement by the City will address the last remaining EDA issue for purposes of release of grant funds.

FISCAL IMPACT:

ATTACHMENTS: Agreement Regarding Use of Real Property.

FISCAL IMPACT:

ATTACHMENTS:
2022.01.20 City-Landowner Agreement re Use of Property

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AGREEMENT REGARDING USE OF REAL PROPERTY
* * * * *
THIS AGREEMENT ("Agreement") is effective the 5th day of May, 2020 by and between the City of Hanford, a municipal corporation ("City"), and 198/43, LLC ("198/43 LLC"). City and 198/43, LLC are collectively referred to herein as the "Parties" and singularly as a "Party."
Recitals
WHEREAS, City applied for and was awarded a United States Department of Commerce Economic Development Administration ("EDA") Public Works and Economic Development Program Grant ("EDA Grant"); and
WHEREAS, the EDA Grant will partially fund the construction of a sewer trunk main from the City's waste water treatment facility, along Houston Avenue to 9th Avenue, then north along 9th Avenue to the north side of the Union Pacific Railroad tracks which is just north of East Lacey Boulevard ("Project"); and
WHEREAS, the Project will enable further development of properties in the vicinity of 9th Avenue and East Lacey Boulevard, which will facilitate future uses that will benefit the City by creating new jobs and supporting economic stimulus ; and WHEREAS, 198/43 LLC owns real property ("Real Property") that it utilizes or intends to utilize for purposes that are allowed by zoning; and WHEREAS, the Real Property is more particularly described in the attached Exhibit "A," which is incorporated herein by reference; and
WHEREAS, the Project will benefit the Real Property and will facilitate future use of the Real Property for a commercial zone, which is consistent with the purpose of the EDA Grant.

NOW THEREFORE, the Parties hereby agree as follows:

1. 198/43 LLC shall, during the twenty (20) year lifespan of the Project, utilize the Real Property for purposes of a commercial zone that creates or preserves jobs and in a manner consistent with the terms and conditions of the EDA Grant. The twenty (20) year period shall commence on the date that the EDA deems the Project to be completed.

2. City will ensure that the Real Property is utilized for purposes of a commercial zone that creates or preserves jobs through application of the City's current General Plan and Zoning Ordinance, the terms and conditions identified in City of Hanford Planned Unit Development No. 2013-02, and the Development Agreement previously approved through City of Hanford Ordinance No. 14-06.

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Attachment: 2022.01.20 City-Landowner Agreement re Use of Property (City Att: EDA Grant for Sewer Trunk Main Project) Ill
Ill
Ill
Ill
Ill

3. 198/43 LLC will promptly provide to City any information and/or documentation that may be required for City's compliance with the EDA Grant.

4. 198/43 LLC's obligations hereunder shall be binding on 198/43 LLC's successors-in-interest.

5. This Agreement constitutes the entire agreement between the Parties relating to the subject matter hereof and shall not be modified, amended, altered, or changed except by a written document signed by both Parties. No verbal agreements or conversations prior to execution of this Agreement or any requested amendment shall affect or modify any of the terms or conditions of this Agreement unless reduced to writing according to the applicable provisions of this Agreement.

6. This Agreement may be executed simultaneously or in several counterparts, each of which shall be deemed an original, but which together shall constitute one and the same instrument.

7. This Agreement shall be governed by the laws of the state of California.

8. If an action at law or in equity is necessary to enforce or interpret the terms of this Agreement, the prevailing party shall be entitled to reasonable attorneys' fees, costs and necessary disbursements in addition to any other reasonable relief to which he may be entitled. With respect to any suit, action or proceeding arising out of or related to this Agreement, or the documentation related hereto, the parties hereby submit to the jurisdiction and venue of the Superior Court for the County of Kings, State of California for any proceeding arising hereunder.

9. If any provision of this Agreement is found to be unenforceable, the remainder shall be enforced as fully as possible, and the unenforceable provision shall be deemed modified to the limited extent required to permit enforcement of the Agreement as a whole.

10. Nothing in this Agreement may be construed to create, and the parties do not intend to create, an independent right of action in any third paiiy. 2 13.D.a
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Attachment: 2022.01.20 City-Landowner Agreement re Use of Property (City Att: EDA Grant for Sewer Trunk Main Project) THIS AGREEMENT is entered into by and between the Parties as of the date by which both parties have executed it.

CITY
City of Hanford, a municipal corporation
By : --- --------

DIANE SHARP
Mayor
ATTEST

NAT ALIE CORRAL
City Clerk

APPROVED AS TO FORM
GRISWOLD, LaSALLE, COBB,
DOWD & GIN, L.L.P., attorneys for City
By: ----------­
TYN. MIZOTE
198/43 LLC
198/43 LLC, a C lifornia limited liability
company
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Attachment: 2022.01.20 City-Landowner Agreement re Use of Property (City Att: EDA Grant for Sewer Trunk Main Project) Exhibit "A"
The land referred to is situated in the City of Hanford, County of Kings, State of California, and is described as follows:

THE NORTHEAST QUARTER OF SECTION 32, TOWNSHIP 18 SOUTH, RANGE 22 EAST,

MOUNT DIABLO BASE AND MERIDIAN, IN THE CITY OF HANFORD, COUNTY OF KINGS,

STATE OF CALIFORNIA, ACCORDING TO GOVERNMENT TOWNSHIP PLAT APPROVED MARCH 31, 1855; EXCEPTING THEREFROM THAT PORTION CONVEYED TO THE STATE OF CALIFORNIA FOR HIGHWAY PURPOSES BY DEED RECORDED JANUARY 26, 1962, IN BOOK 799 AT PAGE 889, OF OFFICIAL RECORDS.

EXCEPTING THEREFROM ANY PORTION OF THE ABOVE DESCRIBED PROPERTY LYING

WITH THE LAND CONVEYED TO THE STATE OF CALIFORNIA BY DEED RECORDED IN BOOK 570 PAGE 505 OF OFFICIAL RECORDS OF KINGS COUNTY, CALIFORNIA.

ALSO EXCEPTING THEREFROM ANY OF THE ABOVE DESCRIBED LAND LYING

SOUTHERLY OF THE NORTHERLY LINE OF THAT PORTION OF SAID LAND CONVEYED TO THE STATE OF CALIFORNIA FOR HIGHWAY PURPOSES BY DEED RECORDED JANUARY 26, 1962, IN BOOK 799, AT PAGE 889, OF OFFICIAL RECORDS.

TOGETHER WITH THAT PORTION OF THE NORTHEAST QUARTER OF SAID SECTION 32, TOWNSHIP 18 SOUTH, RANGE 22 EAST, MOUNT DIABLO BASE AND MERIDIAN AS DESCRIBED IN THAT CERTAIN DEED FROM THE STATE OF CALIFORNIA TO MARY P.

SILVA, A WIDOW AND OLIMPIA B. FAGUNDES, AN UNMARRIED WOMAN, AS JOINT TENANTS, RECORDED MAY 18, 1962 IN BOOK 808 AT PAGE 571 OF OFFICIAL RECORDS OF KINGS COUNTY, CALIFORNIA DESCRIBED AS FOLLOWS: .

BEGINNING AT THE INTERSECTION OF THE WEST LINE OF THE NORTHEAST QUARTER OF SAID SECTION 32 WITH THE SOUTHLINE OF THE NORTH 50 FEET OF SAID SECTION 32; THENCE (1), ALONG SAID SOUTH LINE, SOUTH 89°37'22" EAST, A DISTANCE OF 1886.66 FEET; THENCE (2), SOUTH 85°03'33" EAST, A DISTANCE OF 540.44 FEET; THENCE (3) SOUTH 87°49'25" EAST, A DISTANCE OF 159.26 FEET; THENCE (4), SOUTH 4°44'49" WEST, A DISTANCE OF 20.24 FEET; THENCE (5), SOUTHERLY ALONG A TANGENT CURVE CONCAVE WESTERLY WITH A RADIUS OF 602 FEET, THROUGH AN ANGLE OF 6°47'58", AN ARC DISTANCE OF 71.44 FEET TO THE SOUTHERLY BOUNDARY OF THE LAND DESCRIBED IN THE DEED TO THE STATE OF CALIFORNIA RECORDED DECEMBER 3, 1953 IN BOOK 570 AT PAGE 505 OF OFFICIAL RECORDS OF KINGS COUNTY, CALIFORNIA; THENCE ALONG SIDE SOUTHERLY BOUNDARY, THE FOLLOWING COURSES: (6) FROM A TANGENT WHICH BEARS NORTH 40°44'06" WEST, NORTHWESTERLY ALONG A CURVE CONCAVE SOUTHWESTERLY WITH A RADIUS OF 175 FEET, THROUGH AN ANGLE OF 39°48'41", AN ARC DISTANCE OF 121.60 FEET; (7) NORTH 80°32'47" WEST, A DISTANCE OF 235.69 FEET; (8) NORTH 89°37'22" WEST, A DISTANCE OF 2167.34 FEET; (9) SOUTH 30°23'23" WEST, A DISTANCE OF 87.75 FEET TO THE WEST LINE OF SAID SECTION 32; THENCE (10), ALONG SAID WEST LINE, NORTH 0°18'36" EAST, A DISTANCE OF 128.64 FEET TO THE POINT OF BEGINNING OF THIS DESCRIPTION.

ALSO TOGETHER WITH THE RIGHT TO USE THE WELL, PUMP, AND ANY CONNECTING PIPELINE TO IRRIGATE SAID LP,,.ND FROM THE LAND OWNED BY ELSIE LA VARIO, A SINGLE WOMAN NOT BEING CONVEYED TO HEREIN .

APN: 016-060-021-000

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Attachment: 2022.01.20 City-Landowner Agreement re Use of Property (City Att: EDA Grant for Sewer Trunk Main Project)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: E

SUBJECT:

City Attorney: Approval of a a greenhouse construction project on the City property leased to City Farm Industries, Inc. and authorization for the City Manager to sign the Landowner’s Statement of Compliance that Kings County is requiring for the construction of the greenhouses.

RECOMMENDATION:

It is recommended that the Council, by motion, approve: (i) the construction of greenhouses by City Farm Industries, Inc. on land that it leases from the City; and (ii) authorize the City Manager to sign the Landowner’s Statement of Compliance that Kings County is requiring for the construction of the greenhouses.

BACKGROUND:

The City previously executed an Agricultural Ground Lease (Lease) with City Farm Industries, Inc. (CFI) for CFI’s lease of one thousand, six hundred (1,600) acres of land owned by the City in the vicinity of 14th and Laurel Avenues. CFI intends to grow hemp at the property.

CFI desires to initially construct four (4) multi-span greenhouses on the leased premises and submitted a building permit application to Kings County for construction of the desired improvements. A copy of CFI’s plans and specifications are attached.

Section 11 of the Lease requires CFI to obtain the City’s consent prior to constructing any improvements at the leased premises.

The property is subject to a Williamson Act ag. preservation contract. As a result, the County will require that a Landowner’s Statement of Compliance With, and Understanding of, the California Land Conservation “Williamson” Act of 1965 (Landowner’s Statement) be signed by the City to confirm that CFI’s proposed improvements will be consistent with the Williamson Act. The greenhouses are consistent because they will serve an agricultural purpose.

13.E
Packet Pg. 22
By approving CFI’s request, the Council will approve the four (4) proposed greenhouses and additional greenhouses that CFI may desire to construct in the future.

CFI has acknowledged in writing that, if it intends to construct greenhouses in addition to the four (4) that it currently proposes, CFI will need to obtain additional building permits from Kings County.

FISCAL IMPACT:

ATTACHMENTS: Plans and specifications for greenhouses and Landowner’s Statement.

FISCAL IMPACT:

ATTACHMENTS:
2022.01.06-SITE PLAN
21382 calcs
21382 City Farm Greenhouse Foundation Plan

13.E
Packet Pg. 23
APPROX. CENTERLINE OFGRAVEL ROAD40'40'10' TYP.EXIST. WELL SITEFUTURE REST AREA ANDGENERATOR STORAGEPROPOSED GREENHOUSE(TYP. OF 4)157.48'TYP.65.61'TYP.

EXIST. FENCED STORAGEAREA AND TRUCK PARKING
EXIST. 12' (±) WD. GRAVEL ROAD
L A U R E L A V E .1 4 12 A V E .

EXIST. IRRIGATION DITCH
EXIST. IRRIGATION DITCH
2002004001001 INCH = 200 FT.0GRAPHIC SCALEOFProject No:

ProjectPrepared For
Sheet TitleDrawn by:Reviewed by:

DescriptionRelease DateNo.RevisionDate
Sheet Number
1/6/2022 12:10:00 PMJ:\Jobs\2021\21382\Dwg\SITE.dwgOriginal drawing is 24 x 36. Do not scale contents of this drawing.

All reproduction & intellectual property rights reserved © 2022Professional SealLANE ENGINEERS, INC.CIVIL STRUCTURAL SURVEYING979 North Blackstone StreetTulare, California 93274559.688.5263www.laneengineers.com GREENHOUSEFOUNDATION DESIGNCITY FARM PROJECTONE, INC.329 W. 7TH STREETHANFORD, CA 93230 T.C.J.A.SITE PLANC2.1 21382

NOT FORCONSTRUCTIONPLAN CHECKONLY

NORTHNORTH
**OITSATECFFCALILIVNROIANO 67237ONHRESGIREOJTEDPRLINAO NEREIGNOASEFSIENALT

13.E.a
Packet Pg. 24
Attachment: 2022.01.06-SITE PLAN (City Att: City Farm Industries, Inc. Lease) LANE ENGINEERS, INC.
979 N. Blackstone St.

Tulare, CA 93274
Phone: (559) 688-5263
www.laneengineers.com

Date: January 6th, 2022 Sheet: ____ of ____
Appendix: A-1 → _____
Job No. 21382

CLIENT: City Farm Industries
PROJECT: Foundation and Anchorage Design for Greenhouse Building LOCATION: Southeast Corner Laurel Ave & 14½ Ave.

Hanford, CA

GOVERNING CODE: California Building Code, 2019 Edition

STRUCTURAL CALCULATIONS ARE BASED ON THE FOLLOWING CRITERIA,

UNLESS NOTED OTHERWISE

Risk Category................................................................................. Risk Category II Wind Loading ................................................................................ 94 MPH Ultimate (3-sec Gust), Exp. C Seismic Design Category ............................................................... Design Category D Structural Steel (shapes, plates, bars) ............................................. ASTM A36 or A572 (36 ksi yield) Welding .......................................................................................... AWS D1.1 (Latest Edition) Anchor Bolts .................................................................................. ASTM F1554, Gr. 36 Reinforcing Steel (#4 & smaller) ................................................... ASTM A615, Gr. 40 Reinforcing Steel (#5 & larger) ..................................................... ASTM A615, Gr. 60 Concrete ......................................................................................... 2,500 psi @ 28 days Soil Bearing ................................................................................... Assumed, Class 4 soil (SW, SP, SM, SC, GM, GC) per CBC Table 1806.2

Notes:

1. Design of Greenhouse and its components are designed and detailed by others. 1 3
A-9

13.E.b
Packet Pg. 25
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease)

13.E.b
Packet Pg. 26
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease)

13.E.b
Packet Pg. 27
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease)

APPENDIX
Computer Calculations

13.E.b
Packet Pg. 28
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Wind Simple v2.3.0 - Output Report
DATE: 01/06/2022
Project:

Prepared by:

Company:

Phone:

Email:

S. K. Ghosh Associates Inc. | 334 Colfax St., Palatine, IL 60067 INPUT
Exposure
Category
C
Code:

ASCE
7-16
Design
Wind
Velocity:
94 mph.

B
u
i
l
d
i
n
g
E
a
v
e
H
e
i
g
h
t
h
e
=

9.83 ft.

Mean
Roof
Height
h
=

11.53 ft.

Building
Length
L
=

67.67 ft.

Building
Width
B
=

26.25 ft.

L/B
=

2.577905
[This
is
a
Class
1 building]
Roof
Type:

Gable
Roof
with

14.5 degrees
inclination

FACTORS
T
o
p
o
g
r
a
p
h
i
c
F
a
c
t
o
r
K
zt,wall
=

1.000
T
o
p
o
g
r
a
p
h
i
c
F
a
c
t
o
r
K
zt,roof
=

1.000
C&C
Effective
Wind
Area
EWA
=

10.000
MAIN

WIND-FORCE

RESISTING
SYSTEM
MWFRS
Wall
Pressure
(psf):

Direction
Pressure
Net
Windward
Leeward
Side
Internal
Longitudinal
Transverse
P
h
P
0 P
h
P
0 15.92

15.92 11.62

11.62 -4.30
-10.19
+/-2.94

18.40 18.40

11.41 11.41
-6.99
-9.94
+/-2.94
MWFRS
Roof
Pressure
(psf):

Zone
1 2
3 4
5 Case 1
Case 2
-16.60
-11.50
-17.31
-15.41
-12.63

2.75 -3.61

0.00 0.00

0.00

A-1 of 6
A-1 of 9

13.E.b
Packet Pg. 29
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Wind Simple v2.3.0 - Output Report
DATE: 01/06/2022
Project:

Prepared by:

Company:

Phone:

Email:

S. K. Ghosh Associates Inc. | 334 Colfax St., Palatine, IL 60067 Roof
Zones
for
Wind
along
Building
Length
L
Roof
Zones
for
Wind
along
Building
Width
B

A-2 of 6
A-2 of 9

13.E.b
Packet Pg. 30
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Lane Engineers, Inc.

JA
21382
Greenhouse Foundation SK-2
Jan 06, 2022
21382 reactions.r3d
A-3 of 6
A-3 of 9

13.E.b
Packet Pg. 31
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Company
Designer
Job Number
Model Name
:
:
:
:

Lane Engineers, Inc.

JA
21382
Greenhouse Foundation
Checked By : __________
1/6/2022
8:42:42 AM
RISA-3D Version 19 [ 21382 reactions.r3d ] Page 1
Basic Load Cases
BLC Description Category X Gravity Y Gravity Z Gravity Distributed Ar ea(Member) 1 DEAD DL -1 1
2 LIVE RLL 1
3 WIND (X-DXN) WLX 150
4 WIND (Z-DXN) WLZ 6
5 EQ (X-DXN) ELX 0.553
6 EQ (Z-DXN) ELZ 0.553
7 BLC 1 Transient Area Loads None 673
Load Combinations
Description Solve P-Delta BLC Factor BLC Factor BLC Factor BLC Factor BLC F actor 1 D Y DL 1
2 D + Lr + L Y DL 1 RLL 1 LL 1
3 D + L +0.7E (X-DXN) Y DL 1.1 LL 1 ELX 0.7
4 0.9D + 0.7E (X-DXN) Y DL 0.8 ELX 0.7
5 D + L + 0.7E (Z-DXN) Y DL 1.1 LL 1 ELZ 0.7
6 0.9D + 0.7E (Z-DXN) Y DL 0.8 ELZ 0.7
7 D + L + 0.7E (X-DXN, ORTHO) Y DL 1.1 LL 1 ELX 0.7 ELZ 0.21 8 0.9D + 0.7E (X-DXN, ORTHO) Y DL 0.8 ELX 0.7 ELZ 0.21
9 D + L + 0.7E (Z-DXN, ORTHO) Y DL 1.1 LL 1 ELX 0.21 ELZ 0.7 10 0.9D + 0.7E (Z-DXN, ORTHO) Y DL 0.8 ELX 0.21 ELZ 0.7 11 D + L + 0.6W (Case 1, X-DXN) Y DL 1 LL 1 WLX 0.6
12 D + L + 0.6W (Case 3, X-DXN) Y DL 1 LL 1 WLX 0.45 WLZ 0.45 13 0.67D - 0.6W (Case 1, X-DXN) Y DL 0.67 WLX 0.6
14 0.67D - 0.6W (Case 3, X-DXN) Y DL 0.67 WLX 0.45 WLZ 0.45 15 D + L + 0.6W (Case 1, Z-DXN) Y DL 1 LL 1 WLZ 0.6
16 D + L + 0.6W (Case 3, Z-DXN) Y DL 1 LL 1 WLX 0.45 WLZ 0.45 17 0.67D - 0.6W (Case 1, Z-DXN) Y DL 0.67 WLZ 0.6
18 0.67D - 0.6W (Case 3, Z-DXN) Y DL 0.67 WLX 0.45 WLZ 0.45 19 0.9D + 1.0E (OS, X-DXN, ORTHO, ANCH) Yes Y DL 0.76 ELX 2 ELZ 0.6 20 0.9D + 1.0E (OS, Z-DXN, ORTHO, ANCH) Yes Y DL 0.76 ELX 0.6 ELZ 2 21 0.9D - 1.0W (Case 1, X-DXN, ANCH) Yes Y DL 0.9 WLX 1 22 0.9D - 1.0W (Case 3, X-DXN, ANCH) Y DL 0.9 WLX 0.75 WLZ 0.75 23 0.9D - 1.0W (Case 1, Z-DXN, ANCH) Yes Y DL 0.9 WLZ 1 24 0.9D - 1.0W (Case 3, Z-DXN, ANCH) Y DL 0.9 WLX 0.75 WLZ 0.75 A-4 of 6
A-4 of 9

13.E.b
Packet Pg. 32
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Company
Designer
Job Number
Model Name
:
:
:
:

Lane Engineers, Inc.

JA
21382
Greenhouse Foundation
Checked By : __________
1/5/2022
4:31:52 PM
RISA-3D Version 19 [ 21382 reactions.r3d ] Page 1
RISAtech.JointReactionResultsGridViewModel
LC Node Label X [k] Y [k] Z [k] MX [k-ft] MY [k-ft] MZ [k-ft] 1 19 N33 -0.42 0.33 -0.1 -0.75 -0.11 2.95
2 19 N31 -0.42 0.33 -0.1 -0.75 -0.11 2.95
3 19 N34 -0.42 0.33 -0.1 -0.75 -0.11 2.94
4 19 N32 -0.42 0.33 -0.1 -0.75 -0.11 2.94
5 19 N53 -0.38 0.33 -0.11 -1.03 0 2.9
6 19 N51 -0.38 0.33 -0.11 -1.03 0 2.9
7 19 N49 -0.38 0.33 -0.11 -1.04 0 2.89
8 19 N47 -0.38 0.33 -0.11 -1.04 0 2.89
9 19 N54 -0.38 0.33 -0.11 -1.03 0 2.89
10 19 N16 -0.42 0.27 -0.1 -0.77 0.1 2.89
11 19 N15 -0.42 0.27 -0.1 -0.77 0.1 2.89
12 19 N52 -0.38 0.33 -0.11 -1.03 0 2.89
13 19 N45 -0.38 0.33 -0.11 -1.04 0 2.88
14 19 N43 -0.38 0.33 -0.11 -1.04 0 2.88
15 19 N50 -0.38 0.33 -0.11 -1.04 0 2.88
16 19 N48 -0.38 0.33 -0.11 -1.04 0 2.88
17 19 N17 -0.42 0.27 -0.1 -0.77 0.1 2.88
18 19 N14 -0.42 0.27 -0.1 -0.77 0.1 2.88
19 19 N41 -0.38 0.33 -0.11 -1.04 0 2.87
20 19 N39 -0.38 0.33 -0.11 -1.04 0 2.87
21 19 N46 -0.38 0.33 -0.11 -1.04 0 2.87
22 19 N44 -0.38 0.33 -0.11 -1.04 0 2.87
23 19 N37 -0.38 0.33 -0.11 -1.03 0 2.86
24 19 N35 -0.38 0.33 -0.11 -1.03 0 2.86
25 19 N42 -0.38 0.33 -0.11 -1.04 0 2.86
26 19 N40 -0.38 0.33 -0.11 -1.04 0 2.86
27 19 N38 -0.37 0.33 -0.11 -1.03 0 2.85
28 19 N36 -0.37 0.33 -0.11 -1.03 0 2.85
29 19 N7 -0.4 0.36 -0.13 -1.08 0 2.46
30 19 N24 -0.4 0.36 -0.13 -1.08 0 2.46
31 19 N5 -0.4 0.36 -0.13 -1.08 0 2.45
32 19 N9 -0.4 0.36 -0.13 -1.08 0 2.45
33 19 N21 -0.4 0.36 -0.13 -1.08 0 2.45
34 19 N26 -0.4 0.36 -0.13 -1.08 0 2.45
35 19 N3 -0.4 0.36 -0.13 -1.08 0 2.45
36 19 N22 -0.4 0.36 -0.13 -1.08 0 2.45
37 19 N1 -0.4 0.25 -0.1 -0.77 0.11 2.45
38 19 N11 -0.4 0.36 -0.13 -1.08 0 2.45
39 19 N18 -0.4 0.25 -0.1 -0.77 0.11 2.45
40 19 N28 -0.4 0.36 -0.13 -1.08 0 2.45
41 19 N13 -0.39 0.29 -0.1 -0.75 -0.11 2.44
42 19 N30 -0.39 0.29 -0.1 -0.75 -0.11 2.44
43 19 N6 -0.17 0.12 -0.07 -0.45 0 1.04
44 19 N8 -0.17 0.12 -0.07 -0.45 0 1.04
45 19 N20 -0.17 0.12 -0.07 -0.45 0 1.04
46 19 N25 -0.17 0.12 -0.07 -0.45 0 1.04
47 19 N2 -0.17 0.12 -0.07 -0.44 0 1.03
48 19 N4 -0.17 0.12 -0.07 -0.45 0 1.03
49 19 N19 -0.17 0.12 -0.07 -0.44 0 1.03
50 19 N23 -0.17 0.12 -0.07 -0.45 0 1.03
51 19 N10 -0.17 0.12 -0.07 -0.45 0 1.03
52 19 N27 -0.17 0.12 -0.07 -0.45 0 1.03
53 19 N12 -0.17 0.12 -0.07 -0.44 0 1.03
54 19 N29 -0.17 0.12 -0.07 -0.44 0 1.03
55 19 Totals: -18.5 15.16 -5.55
56 19 COG (mm): X: 24000 Y: 2532.1 Z: 10000
A-5 of 6
A-5 of 9

13.E.b
Packet Pg. 33
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Company
Designer
Job Number
Model Name
:
:
:
:

Lane Engineers, Inc.

JA
21382
Greenhouse Foundation
Checked By : __________
1/6/2022
7:56:22 AM
RISA-3D Version 19 [ 21382 reactions.r3d ] Page 1
RISAtech.JointReactionResultsGridViewModel
LC Node Label X [k] Y [k] Z [k] MX [k-ft] MY [k-ft] MZ [k-ft] 1 7 N33 -0.15 0.44 -0.04 -0.27 -0.04 1.07
2 7 N31 -0.15 0.44 -0.04 -0.27 -0.04 1.07
3 7 N34 -0.15 0.44 -0.04 -0.27 -0.04 1.07
4 7 N32 -0.15 0.44 -0.04 -0.27 -0.04 1.07
5 7 N53 -0.14 0.48 -0.04 -0.37 0 1.04
6 7 N51 -0.14 0.48 -0.04 -0.37 0 1.04
7 7 N54 -0.13 0.48 -0.04 -0.37 0 1.04
8 7 N52 -0.13 0.48 -0.04 -0.37 0 1.04
9 7 N49 -0.13 0.48 -0.04 -0.37 0 1.03
10 7 N47 -0.13 0.48 -0.04 -0.37 0 1.03
11 7 N50 -0.13 0.48 -0.04 -0.37 0 1.02
12 7 N48 -0.13 0.48 -0.04 -0.37 0 1.02
13 7 N45 -0.13 0.48 -0.04 -0.37 0 1.01
14 7 N43 -0.13 0.48 -0.04 -0.37 0 1.01
15 7 N46 -0.13 0.48 -0.04 -0.37 0 1.01
16 7 N44 -0.13 0.48 -0.04 -0.37 0 1.01
17 7 N41 -0.13 0.48 -0.04 -0.37 0 1
18 7 N39 -0.13 0.48 -0.04 -0.37 0 1
19 7 N42 -0.13 0.48 -0.04 -0.37 0 1
20 7 N40 -0.13 0.48 -0.04 -0.37 0 1
21 7 N37 -0.13 0.48 -0.04 -0.37 0 0.99
22 7 N35 -0.13 0.48 -0.04 -0.37 0 0.99
23 7 N38 -0.13 0.48 -0.04 -0.37 0 0.98
24 7 N36 -0.13 0.48 -0.04 -0.37 0 0.98
25 7 N16 -0.14 0.42 -0.04 -0.27 0.04 0.98
26 7 N15 -0.14 0.42 -0.04 -0.27 0.04 0.98
27 7 N17 -0.14 0.42 -0.04 -0.27 0.04 0.98
28 7 N14 -0.14 0.42 -0.04 -0.27 0.04 0.98
29 7 N1 -0.14 0.38 -0.04 -0.27 0.04 0.87
30 7 N18 -0.14 0.38 -0.04 -0.27 0.04 0.87
31 7 N3 -0.15 0.53 -0.05 -0.38 0 0.86
32 7 N22 -0.15 0.53 -0.05 -0.38 0 0.86
33 7 N7 -0.14 0.53 -0.05 -0.38 0 0.86
34 7 N24 -0.14 0.53 -0.05 -0.38 0 0.86
35 7 N5 -0.14 0.53 -0.05 -0.38 0 0.86
36 7 N21 -0.14 0.53 -0.05 -0.38 0 0.86
37 7 N9 -0.14 0.53 -0.05 -0.38 0 0.86
38 7 N26 -0.14 0.53 -0.05 -0.38 0 0.86
39 7 N11 -0.13 0.53 -0.05 -0.38 0 0.86
40 7 N28 -0.13 0.53 -0.05 -0.38 0 0.86
41 7 N13 -0.13 0.4 -0.04 -0.27 -0.04 0.85
42 7 N30 -0.13 0.4 -0.04 -0.27 -0.04 0.85
43 7 N2 -0.06 0.18 -0.02 -0.16 0 0.36
44 7 N19 -0.06 0.18 -0.02 -0.16 0 0.36
45 7 N4 -0.06 0.18 -0.02 -0.16 0 0.36
46 7 N23 -0.06 0.18 -0.02 -0.16 0 0.36
47 7 N6 -0.06 0.18 -0.02 -0.16 0 0.36
48 7 N20 -0.06 0.18 -0.02 -0.16 0 0.36
49 7 N8 -0.06 0.18 -0.02 -0.16 0 0.36
50 7 N25 -0.06 0.18 -0.02 -0.16 0 0.36
51 7 N10 -0.06 0.18 -0.02 -0.16 0 0.36
52 7 N27 -0.06 0.18 -0.02 -0.16 0 0.36
53 7 N12 -0.06 0.18 -0.02 -0.16 0 0.36
54 7 N29 -0.06 0.18 -0.02 -0.16 0 0.36
55 7 Totals: -6.48 21.94 -1.94
56 7 COG (mm): X: 24000 Y: 2532.1 Z: 10000
A-6 of 6
A-6 of 9

13.E.b
Packet Pg. 34
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) www.hilti.com
Hilti PROFIS Engineering 3.0.74
Input data and results must be checked for conformity with the existing conditions and for plausibility! PROFIS Engineering ( c ) 2003-2022 Hilti AG, FL-9494 Schaan Hilti is a registered Trademark of Hilti AG, Schaan 1 Company:

Address:

Phone I Fax:

Design:

Fastening point:

Lane Engineers
|
Concrete - Jan 5, 2022
Page:

Specifier:

E-Mail:

Date:
1 1/6/2022
Specifier's comments:
1 Input data
Anchor type and diameter: Hex Head ASTM F 1554 GR. 36 1/2 Item number: not available
Effective embedment depth: hef = 4.724 in.

Material: ASTM F 1554
Evaluation Service Report: Hilti Technical Data
Issued I Valid: - | -
Proof: Design Method ACI 318-14 / CIP
Stand-off installation: eb = 0.000 in. (no stand-off); t = 0.500 in.

Anchor plate
R
: lx x ly x t = 7.000 in. x 7.000 in. x 0.500 in.;
Profile: Steel pipe, PIPE4STD; (L x W x T) = 4.500 in. x 4.500 in. x 0.237 in.

Base material: cracked concrete, 2500, fc' = 2,500 psi; h = 36.000 in.

Reinforcement: tension: condition B, shear: condition B; edge reinforcement: none or < No. 4 bar
Seismic loads (cat. C, D, E, or F) Tension load: yes (17.2.3.4.3 (d)) Shear load: yes (17.2.3.5.3 (c))
R
- The anchor calculation is based on a rigid anchor plate assumption.

Geometry [in.] & Loading [lb, in.lb]
A-7 of 9

13.E.b
Packet Pg. 35
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) www.hilti.com
Hilti PROFIS Engineering 3.0.74
Input data and results must be checked for conformity with the existing conditions and for plausibility! PROFIS Engineering ( c ) 2003-2022 Hilti AG, FL-9494 Schaan Hilti is a registered Trademark of Hilti AG, Schaan 3 Company:

Address:

Phone I Fax:

Design:

Fastening point:

Lane Engineers
|
Concrete - Jan 5, 2022
Page:

Specifier:

E-Mail:

Date:
3 1/6/2022
2 Proof I Utilization (Governing Cases)
Design values [lb] Utilization
Loading Proof Load Capacity bN / bV [%] Status
Tension Pullout Strength 2,898 3,055 95 / - OK
Shear Concrete edge failure in direction x+ 420 5,827 - / 8 OK Loading bN bV z Utilization bN,V [%] Status
Combined tension and shear loads 0.948 0.072 1.000 86 OK 3 Warnings
• Please consider all details and hints/warnings given in the detailed report! Fastening meets the design criteria!
A-8 of 9

13.E.b
Packet Pg. 36
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease) Pole Footing Embedded in Soil
LIC# : KW-06000611, Build:20.21.12.16 LANE ENGINEERS, INC. (c) ENERCALC INC 1983-2021 DESCRIPTION: Typical Footing
Lane Engineers, Inc.
979 N. Blackstone St.

Tulare, CA 93274
559.688.5263
www.laneengineers.com
Project File: 21382 calcs.ec6
Code References
Calculations per IBC 2018 1807.3, CBC 2019, ASCE 7-16
Load Combinations Used : ASCE 7-16
General Information
Circular

24.0 250.0
1,500.0
No Lateral Restraint at Ground Surface
Pole Footing Shape
Pole Footing Diameter . . . . . . . . . . . in
Allow Passive . . . . . . . . . . . . . . . . . . . . . . pcf Max Passive . . . . . . . . . . . . . . . . . . . . . . psf Calculate Min. Depth for Allowable Pressures
+D+0.70EGoverning Load Combination :

Lateral Load 0.1092
Moment 1.073 k-ft
Minimum Required Depth 2.750 ft
k
NO Ground Surface Restraint
Pressures at 1/3 Depth
Actual 227.671 psf
Allowable 229.058 psf
Controlling Values
ft^2Footing Base Area 3.142
Maximum Soil Pressure 0.1401 ksf
k
k
k

0.440
k
k
Applied Loads
k
Lateral Concentrated Load (k)
D : Dead Load
L : Live
Lr : Roof Live
S : Snow
W : Wind
E : Earthquake
H : Lateral Earth
Load distance above

0.1560

9.830
k
k
k
k
k
k
k
ft
Lateral Distributed Loads (klf)
TOP of Load above ground surface
BOTTOM of Load above ground surface
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
k/ft
ftground surface
ft
Vertical Load (k)
k
Load Combination Results
Factor
Soil IncreaseForces @ Ground Surface
Load Combination
Required
Loads - (k) Moments - (ft-k) Depth - (ft)
Pressure at 1/3 Depth
Allow - (psf)Actual - (psf)

0.00.000 0.000D Only 0.13 1.0000.0

0.00.000 0.000+0.60D 0.13 1.0000.0
227.70.109 1.073+D+0.70E 2.75 1.000229.1
205.30.082 0.805+D+0.5250E 2.50 1.000206.8
227.70.109 1.073+0.60D+0.70E 2.75 1.000229.1
A-9 of 9

13.E.b
Packet Pg. 37
Attachment: 21382 calcs (City Att: City Farm Industries, Inc. Lease)

GENERAL NOTES

1. THE CONTRACTOR SHALL BE RESPONSIBLE FOR COORDINATING THE WORK OF ALL

TRADES AND SHALL VERIFY ALL DIMENSIONS, CONDITIONS AND ELEVATIONS BEFORE STARTING WORK. ALL DISCREPANCIES SHALL BE CALLED T O THE ATTENTION OF THE ENGINEER AND SHALL BE RESOLVED BEFORE PROCEEDING WI TH THE WORK. ALL WORK

SHALL BE PERFORMED IN A WORKMANLIKE MANNER IN ACCORDANCE WITH ACCEPTED CONSTRUCTION PRACTICES.

2. NOTES AND DETAILS ON THESE DRAWINGS SHALL TAKE PREC EDENCE OVER THESE GENERAL NOTES.

3. THE DETAILS ON THESE DRAWINGS SHALL APPLY IN ALL CA SES UNLESS SPECIFICALLY SHOWN OTHERWISE. WHERE CONDITIONS ARE NOT SPECIFIC ALLY INDICATED, DETAILS OF A CHARACTER SIMILAR TO THOSE SHOWN SHALL BE USED, SUBJECT TO REVIEW.

4. FOR OPENINGS NOT SHOWN AND/OR DETAILED ON THE STRUCTURAL DRAWINGS AND

WHICH PENETRATE STRUCTURAL ELEMENTS, OBTAIN APPROVAL FROM THE ENGINEER BEFORE PROCEEDING WITH WORK.

5. IT IS THE INTENTION OF THESE DRAWINGS TO SHOW THE COMPLETED INSTALLATION. THE

CONTRACTOR SHALL BE RESPONSIBLE FOR ALL TEMPORARY BRACING, SHORING, TIES, FRAMEWORK, ETC. AS REQUIRED TO COMPLETE THE INSTALLATION IN ACCORDANCE WITH THESE DRAWINGS AND PROJECT SPECIFICATIONS.

6. THE CONTRACTOR SHALL USE ADEQUATE NUMBERS OF SKILLED WORKMEN WHO ARE

THOROUGHLY TRAINED AND EXPERIENCED IN THE NECESSARY CRAFTS AND WHO ARE

COMPLETELY FAMILIAR WITH THE SPECIFIED REQUIREMENTS AND METHODS NEEDED FOR PROPER PERFORMANCE OF THE WORK.

7. CONSTRUCTION CONTRACTOR AGREES THAT IN ACCORDANCE WITH GENERALLY

ACCEPTED CONSTRUCTION PRACTICES, CONSTRUCTION CONTRACTOR WILL BE

REQUIRED TO ASSUME SOLE AND COMPLETE RESPONSIBILITY FOR JOB SITE CONDITIONS

DURING THE COURSE OF CONSTRUCTION OF THE PROJECT, INCLUDING SAFETY OF ALL

PERSONS AND PROPERTY, THAT THIS REQUIREMENT SHALL BE MADE TO APPLY

CONTINUOUSLY AND NOT BE LIMITED TO NORMAL WORKING HOURS, AND CONSTRUCTION

CONTRACTOR FURTHER AGREES TO INDEMNIFY AND HOLD DESIGN PROFESSIONAL

HARMLESS FROM ANY AND ALL LIABILITY, REAL OR ALLEGED, IN CONNECTION WITH THE

PERFORMANCE OF WORK ON THIS PROJECT, EXCEPTING LIABILITY ARISING FROM THE SOLE NEGLIGENCE OF DESIGN PROFESSIONAL.

8. DESIGN DATA:

GOVERNING CODE.............2019 CALIFORNIA BUILDING CODE (C.B.C.) DESIGN LOADS:

ROOF LIVE LOAD .................20 PSF (REDUCIBLE)
FLOOR LIVE LOAD ...............N.A.

RISK CATEGORY ..................II
WIND LOAD ..........................94 MPH ULTIMATE (3 -SEC GUST), EXP. C INTERNAL PRESSURE COEFFICIENT, GCpi = +/ -0.18
SEISMIC LOAD ......................DESIGN CATEGORY D, R=1.25, Ie = 1.0, SITE CLASS D SS = 0.864, S 1 = 0.305, S DS = 0.691, S D1 = N/A

FOUNDATION NOTES

1. OVER -EXCAVATION SHALL BE TO A MINIMUM DEPTH OF ONE FOOT BELOW STRIPPED GROUND SURFACE. OVER -EXCAVATION SHALL EXTEND A MINIMUM OF 5 FEET BEYOND THE PERIMETER OF THE BUILDING. THE BOTTOM OF THE OVER -EXCAVATION SHALL BE SCARIFIED TO A DEPTH OF 6 INCHES, MOISTURE CONDITIONED TO NEAR OPTIMUM MOISTURE CONTENT, AND COMPACTED TO AT LEAST 90% RELATIVE COMPACTION IN ACCORDANCE WITH ASTM D -1557. EXISTING SUBGRADE TO BE COMPACTED PRIOR TO PLACING FILL, CONCRETE OR AGGREGATE BASE.

2. ANY EXISTING FILL AT THE BUILDING PAD SHALL MEET THE 90% COMPACTION REQUIREMENTS. ALL ORGANIC MATERIAL, RUBBLE OR OTHER DELETERIOUS MATERIAL SHALL BE REMOVED FROM THE SITE.

3. NOMINAL TOP OF FLOOR SLAB ELEVATION = DATUM +0' - 0" UNLESS NOTED OTHERWISE.

CONTRACTOR IS RESPONSIBLE FOR SETTING FINISH FLOOR ELEVATION AND ENSURE MEETS BUILDING CODE REQUIREMENTS WHEN SET IN A FLOD ZONE.

4. EMBED PLATE SHALL MEET REQUIREMENTS OF ASTM A36 AND ANCHOR BOLTS SHALL BE ASTM F1554, GR. 36 (GALVANIZED OR STAINLESS) WITH MINIMUM YIELD STRENGTHS OF 36KSI.

5. FOUNDATION DESIGN IS BASED ON ALLOWABLE VALUES PER CLASS IV SOIL AS DEFINED IN TABLE 1806.2 OF THE 2019 C.B.C. IF SITE SOIL CONDITIONS DIFFER FROM THOSE DESCRIBED BELOW, CONTACT THE ENGINEER:

SOIL TYPE CLASS IV: SAND, SILTY -SAND, CLAYEY -SAND,

SILTY -GRAVEL, CLAYEY -GRAVEL
FOUND. PRESSURE: 2000 PSF
LATERAL BEARING: 150 PCF

CONCRETE NOTES

1. THE QUALITY, DESIGN AND PLACEMENT OF CONCRETE SHALL BE IN ACCORDANCE WITH THE 2019 EDITION OF THE CALIFORNIA BUILDING CODE (C.B.C.), EXCEPT ITEMS NOT SPECIFICALLY COVERED THEREIN SHALL ALSO CONFORM TO ACI 318, LATEST EDITION, MAXIMUM SLUMP SHALL BE 5 INCHES.

2. UNLESS NOTED OTHERWISE, ALL CONCRETE SHALL HAVE A MINIMUM ULTIMATE COMPRESSIVE STRENGTH IN 28 DAYS AS FOLLOWS:

FOOTINGS, STEMWALLS & PIERS ....................3000 PSI SLABS ON GRADE ..............................................3000 PSI THE DESIGN OF FOOTINGS AND SLABS ON GRADE ARE BASED ON F'C = 2500 PSI AT 28 DAYS, THEREFORE NO SPECIAL INSPECTION IS REQUIRED.

3. MATERIALS USED IN THE CONCRETE MIX SHALL COMPLY WITH THE FOLLOWING REQUIREMENTS:

AGGREGATE (NORMAL -WEIGHT CONCRETE, 1 -1/2" MAX) ............ ASTM C -33 PORTLAND CEMENT (TYPE II, U.N.O.) .............................................. ASTM C -150 ADMIXTURES ....................................................................................... NOT ALLOWED W/O

APPROVAL
WATER ................................................................................................. POTABLE

4. READY -MIXED CONCRETE SHALL BE MIXED AND DELIVERED IN ACCORDANCE WITH THE REQUIREMENTS OF ASTM C -94 OR C -685.

5. FORMS FOR PERMANENTLY EXPOSED SURFACES SHALL PRODUCE A SMOOTH, EVEN, LEVEL FINISH WITHOUT FINS. DESIGN OF FORM WORK SHALL TAKE INTO CONSIDERATION THE REQUIREMENTS OF ACI 318 -14 SECTION 26.11.1.2.

6. UNLESS NOTED OTHERWISE, ALL EXPOSED EDGES OF CONCRETE SURFACES SHALL RECEIVE A 3/4" MINIMUM CHAMFER OR A 1/2" MINIMUM TOOLED RADIUS & THE TOP OF ALL EXPOSED FOOTINGS, PIERS AND COLUMNS SHALL RECEIVE A SMOOTH TROWELED FINISH.

7. ALL CONCRETE SHALL BE THOROUGHLY CONSOLIDATED BY SUITABLE MEANS DURING

PLACEMENT AND SHALL BE THOROUGHLY WORKED AROUND REINFORCEMENT, ANCHOR BOLTS, OTHER EMBEDDED ITEMS AND INTO THE CORNERS OF FORMS. ANY "HONEYCOMB"

CONCRETE AND/OR ROCK POCKETS SHALL BE REMOVED AND REPLACED WITH SOUND CONCRETE.

8. REINFORCING STEEL SHALL BE BILLET STEEL CONFORMING TO ASTM A615/A615M -96A AS FOLLOWS, UNLESS NOTED OTHERWISE:
#4 (13 MM) AND SMALLER ...............................GRADE 40 (GRADE 300) #5 (16 MM) AND LARGER .................................GRADE 60 (GRADE 420)

9. FABRICATING DETAILS SHALL CONFORM TO ACI 315, "ACI DETAILING MANUAL" AND CRSI "MANUAL OF STANDARD PRACTICE".

10. SPLICE LENGTHS OF REINFORCING BARS SHALL COMPLY WITH THE REQUIREMENTS OF ACI 318. REFER TO DETAILS ON THESE PLANS.

11. ALL WELDING OF REINFORCING STEEL SHALL BE WITH LOW HYDROGEN ELECTRODES UNLESS OTHERWISE NOTED. WELDING OF REINFORCING ALLOWED ONLY WHERE

DETAILED ON THE DRAWINGS AND SHALL BE IN ACCORDANCE WITH SPECIFICATIONS PER ACI 318 -14 SECTION 26.6.4.1 AND 25.5.7.2.

12. ALL REINFORCING STEEL, ANCHOR BOLTS, DOWELS AND OTHER INSERTS SHALL BE WELL SECURED IN POSITION PRIOR TO PLACING CONCRETE.

13. ALL VERTICAL REINFORCING BARS AT WALLS, STEMWALLS, PEDESTALS, ETC. SHALL HAVE A STANDARD ACI 90° OR 180° HOOK INTO THE FOUNDATION BELOW WITH EMBEDMENT REQUIRED BY THE BUILDING CODE. ALSO SEE DETAILS, THESE PLANS.

14. UNLESS OTHERWISE NOTED, ALL REINFORCING SHALL HAVE A MINIMUM CONCRETE COVER AS FOLLOWS:

SURFACES POURED AGAINST EARTH ....................................................3 INCHES FORMED SURFACES EXPOSED TO GROUND OR WEATHER:
#5 AND SMALLER ................................................................................1 1/2" INCHES #6 AND LARGER ..................................................................................2 INCHES FORMED CONCRETE NOT EXPOSED TO GROUND OR WEATHER........3/4" INCH BEAMS, JOISTS & GIRDERS ......................................................................1 1/2" INCHES COLUMNS ....................................................................................................1 1/2" INCHES

15. WHERE GROUT IS SPECIFIED ON THE DRAWINGS USE A HIGH STRENGTH, NON SHRINK, NON -METALLIC GROUT. USE MASTERBUILDERS "MASTERFLOW 713 GROUT" OR APPROVED SUBSTITUTE.

16. NO PIPES OR DUCTS SHALL BE PLACED IN CONCRETE FOOTINGS UNLESS SPECIFICALLY DETAILED.

17. CONCRETE CONTRACTOR IS RESPONSIBLE FOR MAINTAINING CONCRETE SQUARE, LEVEL

AND LOCATING EMBED PLATES WITH ANCHORS BOLTS TO THE GREENHOUSE'S EMBED PLATE LAYOUT PLAN. ALL EXISTING GRADES SHALL BE SLOPED AWAY FROM FOOTINGS.

18. CONTRATOR TO VERIFY FOOTING LAYOUT WITH GREENHOUSE'S PLANS AND REPORT ANY

DISCREPANCIES TO FOUNDATION ENGINEER AND GREENHOUSE BUILDING COMPANY IN WRITING PRIOR TO PROCEEDING WITH CONSTRUCTION.

19. THE DESIGN AND PERFORMANCE OF GREENHOUSE SHALL BE THE RESPONSIBILITY OF GREENHOUSE DESIGN ENGINEER. LANE ENGINEERS, INC. SHALL ASSUME NO RESPONSIBLITY FOR GREENHOUSE DESIGN OR PERFORMANCE.

Sheet Number
Project No.:
www.laneengineers.com
CIVIL • STRUCTURAL • SURVEYING
LANE ENGINEERS INC.

Original drawing is 24x36. Do not scale contents of this drawing.

Sheet Title
Reviewed by:

Drawn by:

Description Release Date
Professional Seal
All reproduction & intellectual property rights reserved © 2021 559.688.5263
Tulare, California 93274
979 North Blackstone Street
Prepared For
Project
OF
1/6/2022 2:06:06 PM J:\Jobs\2021\21382\Revit\Greenhouse.rvt S0.1
21382

CITY FARM PROJECT
ONE, INC.

GREENHOUSE

FOUNDATION DESIGN

STRUCTURAL NOTES
329 W. 7TH STREET
HANFORD, CA 93230
Project Status Issue Date
J.A.

T.C.
21 PLAN CHECK ONLY
No. Revision Date

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Attachment: 21382 City Farm Greenhouse Foundation Plan (City Att: City Farm Industries, Inc. Lease) 1 1
2 2
3 3
4 4
5 5
6 6
7 7
A A
B B
C C
D D
E E
F F
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[48000 mm]
157' - 5 3/4"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[8000 mm]
26' - 2 15/16"
[48000 mm]
157' - 5 3/4"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[20000 mm]
65' - 7 3/8"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[4000 mm]
13' - 1 1/2"
[20000 mm]
65' - 7 3/8"
CONC. FOOTING PER DETAIL
14/S2.1 (TYP. WHERE SHOWN)

FOOTING DETAIL
GRID

CENTERLINE FOOTING AND
COLUMN
2' - 0" DIA.
3' - 0"

COLUMN BY OTHERS

ANCHORAGE AT COL TO
EMBED. PLATE BY OTHERS
4 - #5 VERT. EQUALLY SPACED
AND #3 TIES AT 10" O.C.
3/4" CHAMFER (TYP.)
EMBED. PLATE ASSEMBLY

BY OTHERS
3"

FINISH GRADE
3" CLR.

TYP.
3" CLR.

Sheet Number
Project No.:
www.laneengineers.com
CIVIL • STRUCTURAL • SURVEYING
LANE ENGINEERS INC.

Original drawing is 24x36. Do not scale contents of this drawing.

Sheet Title
Reviewed by:

Drawn by:

Description Release Date
Professional Seal
All reproduction & intellectual property rights reserved © 2021 559.688.5263
Tulare, California 93274
979 North Blackstone Street
Prepared For
Project
OF
1/6/2022 2:06:06 PM J:\Jobs\2021\21382\Revit\Greenhouse.rvt S2.1
21382

CITY FARM PROJECT
ONE, INC.

GREENHOUSE

FOUNDATION DESIGN

FOUNDATION PLAN
329 W. 7TH STREET
HANFORD, CA 93230
Project Status Issue Date
J.A.

T.C.
22 PLAN CHECK ONLY
1/8" = 1'-0"

FOUNDATION PLAN
3/4" = 1'-0" 14
No. Revision Date
NORTH
0 4' 8' 16' 8'
1/8" = 1' -0"

GRAPHIC SCALE

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Attachment: 21382 City Farm Greenhouse Foundation Plan (City Att: City Farm Industries, Inc. Lease)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: F

SUBJECT:

IT: Approval of the purchase of additional implementation services from Tyler Technologies for the implementation of the EnerGov software in the amount of $65,120.00 and Appropriation of the funding from the Computer Replacement Reserve to cover the cost of the contract change

RECOMMENDATION:

That the City Council by motion:

1. Approve the purchase of additional implementation services from Tyler Technologies for the implementation of the EnerGov software in the amount of $65,120.00; and

2. Appropriate the funding from the Computer Replacement Reserve to cover the cost of the contract change

BACKGROUND:

The City has been in process of implementing Tyler Technologies EnerGov software for the Community Development Department. EnerGov will replace the existing TRAKiT software and allow for the electronic processing of building permits, planning applications, code enforcement and business licensing. This project has been identified as a high priority and is consistent with Council's goal of offering business friendly services and an elevated level of customer service.

The electronic process of submitting plans and applications will streamline the process and allow businesses and residents to send all submittals electronically from their home or office.

In September 2021, Council approved the hiring of SDI Presence LLC, to oversee the implementation of the full Tyler Technologies suite of software that the City had purchased in 2018 but had yet to implement. SDI has recently completed their initial assessment of the project and have made several recommendations to move the various software platforms forward. With regards to the EnerGov platform, it has been determined by the consultant that additional implementation time with Tyler Technologies is needed to complete the launch.

FISCAL IMPACT:

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Fiscal Impact: This additional funding will come from the Computer Replacement Reserve, which currently has an unencumbered balance of $1.5million.

ATTACHMENTS:

Hanford Permit Plan and Code Enforcement Cutover Quote

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2021-294697-P6D0R5 Page 1

Quoted By: Karen Grosset
Quote Expiration: 06/01/22
Quote Name: City of Hanford - ERP - Production
Cutover for Permit, Plan, and Code
Enforcement
Quote Description: Additional Implementation Time
Sales Quotation For:

City of Hanford
315 N Douty St
Hanford CA 93230-3903
Phone: +1 (209) 585-2505
Professional Services
Description Quantity Unit Price Extended Price Maintenance Implementation - Remote 320 $ 185 $ 59,200 $ 0
Project Management 32 $ 185 $ 5,920 $ 0
TOTAL $ 65,120 $ 0
Summary One Time Fees Recurring Fees
Total Tyler Software $ 0 $ 0
Total Annual $ 0 $ 0
Total Tyler Services $ 65,120 $ 0
Total Third-Party Hardware, Software, Services $ 0 $ 0
Summary Total $ 65,120 $ 0
Contract Total $ 65,120

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Attachment: Hanford Permit Plan and Code Enforcement Cutover Quote (IT: Implementation Services - 2021-294697-P6D0R5 Page 2
Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held For six (6) months from the Quote date or the Effective Date of the Contract, whichever is later.

Customer Approval: Date:

Print Name: P.O.#:

All Primary values quoted in US Dollars

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Attachment: Hanford Permit Plan and Code Enforcement Cutover Quote (IT: Implementation Services - 2021-294697-P6D0R5 Page 3
Comments
Client agrees that items in this sales quotation are, upon Client's signature or approval of same, hereby added to the existing agreement ("Agreement") between the parties and subject to its terms. Additionally, payment for said items, as applicable but subject to any listed assumptions herein, shall conform to the following terms:
•License fees for Tyler and third party software are invoiced upon the earlier of (i) deliver of the license key or (ii) when Tyler makes such software available for download by the Client;
•Fees for hardware are invoiced upon delivery;
•Fees for year one of hardware maintenance are invoiced upon delivery of the hardware; •Annual Maintenance and Support fees, SaaS fees, Hosting fees, and Subscription fees are first payable when Tyler makes the software available for download by the Client (for Maintenance) or on the first day of the month following the date this quotation was signed (for SaaS, Hosting, and Subscription), and any such fees are prorated to align with the applicable term under the Agreement, with renewals invoiced annually thereafter in accord with the Agreement.
•Fees for services included in this sales quotation shall be invoiced as indicated below. Implementation and other professional services fees shall be invoiced as delivered. Fixed-fee Business Process Consulting services shall be invoiced 50% upon delivery of the Best Practice Recommendations, by module, and 50% upon delivery of custom desktop procedures, by module. Fixed-fee conversions are invoiced 50% upon initial delivery of the converted data, by conversion option, and 50% upon Client acceptance to load the converted data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, Tyler will invoice Client the actual services delivered on a time and materials basis. Except as otherwise provided, other fixed price services are invoiced upon complete delivery of the service. For the avoidance of doubt, where "Project Planning Services" are provided, payment shall be invoiced upon delivery of the Implementation Planning document.

Dedicated Project Management services, if any, will be invoiced monthly in arrears, beginning on the first day of the month immediately following initiation of project planning.
If Client has purchased any change management services, those services will be invoiced in accordance with the Agreement. Notwithstanding anything to the contrary stated above, the following payment terms shall apply to services fees specifically for migrations:

Tyler will invoice Client 50% of any Migration Fees listed above upon Client approval of the product suite migration schedule. The remaining 50%, by line item, will be billed upon the go-live of the applicable product suite. Tyler will invoice Client for any Project Management Fees listed above upon the go-live of the first product suite. Unless otherwise indicated on this Sales quotation, annual services will be invoiced in advance, for annual terms commencing on the date this sales quotation is signed by the Client. If listed annual service(s) is an addition to the same service presently existing under the Agreement, the first term of the added annual service will be prorated to expire coterminous with the existing annual term for the service, with renewals to occur as indicated in the Agreement. •Expenses associated with onsite services are invoiced as incurred.

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Attachment: Hanford Permit Plan and Code Enforcement Cutover Quote (IT: Implementation Services - 2021-294697-P6D0R5 Page 4
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors.

Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly.

Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.

Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost.

In the event Client cancels services less than two (2) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel.

Implementation hours are scheduled and delivered in four (4) or eight (8) hour increments.

Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the- Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users.

Configuration Training on:
Permit Setup
Plan and Project Setup
Code Setup
Custom Fields
Inspection Setup
Workflow and Associated Components
Fees & Fee Templates
System Settings
User, User Roles
Automation Events
Tyler 311 Setup
CSS, e-Reviews
Solution Validation Training
Total 13 IMP days

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Attachment: Hanford Permit Plan and Code Enforcement Cutover Quote (IT: Implementation Services - 2021-294697-P6D0R5 Page 5
Configuration Assistance/System Testing Assistance/Collaboration: 15 IMP Days 5 weeks

Train the Trainer: 6 IMP days

Go Live: 3 IMP Days
Post Go Live: 3 IMP Days

Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of project plan task statuses, and go-live planning activities.

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Attachment: Hanford Permit Plan and Code Enforcement Cutover Quote (IT: Implementation Services -

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: G

SUBJECT:

Park and Community Services: Adoption of Resolution No. 22-03-R, approving the submittal of a $6 million Grant Application for the Land and Water Conservation Fund for the additional development of Heroes Park

RECOMMENDATION:

That the Council, by motion, Adopt Resolution No. 22-03-R, approving the submittal of a $6 million Grant Application for the Land and Water Conservation Fund for the additional development of Heroes Park

BACKGROUND:.

The Land and Water Conservation Fund (LWCF) dates back to President Kennedy's administration in 1963 and was created to assist States in planning, acquiring, and developing recreation lands. The National Park Service administers the Program federally and delegates the California Department of Parks and Recreation to allocate funds at the State level. The LWCF can be used to fund the acquisition or development of recreation-based facilities, but requires a 50% match of the total project cost.

The City is going through the application process and will be requesting $6 Million from LWCF for the additional development of Heroes Park. The recent award of $8.5 Million from the Statewide Park Development and Community Revitalization Program (Prop 68), for the acquisition and development of the 40-Acre Heroes Park, meets the requirements to serve as the match required.

If awarded to the City, the additional funding will be used to complete the full development of the Park, which was originally planned to be completed in future phases. Those future phases would include the construction of a pickleball complex (16 courts), community building/restrooms, an extra parking lot located in the northeast corner of the park, and an expansion of the amphitheater (see attached concept drawing). These new amenities are consistent with the prioritized amenities that were identified in the community outreach efforts

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for the park and will better serve the community's recreational needs and attract regional visitors producing substantial economic development opportunities.

The required resolution approves the grant application, the availability of matching funds and designates the City Manager as the authorized representative to execute any and all documents related to the grant.

FISCAL IMPACT:

ATTACHMENTS:

LWCF Heroes Park Development

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Proposed New Development of Heroes Park

1 2
3 4

LLEGEND

1. Pickleball Complex (16 courts)

2. Community Building/Restrooms

3. Northeast parking lot

4. Expanded amphitheater

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Attachment: LWCF Heroes Park Development (Parks: Land and Water Conservation Grant Application

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: H

SUBJECT:

Public Works: Approval of a Notice of Completion for the FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting Project and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

RECOMMENDATION:

That the City Council, by motion, approve a Notice of Completion and authorize the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder¢s Office.

BACKGROUND:

On September 21, 2021, the Council Awarded the FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting Project to DOD Construction of Bakersfield CA.

The project consisted of improving pedestrian accessibility and safety and provided additional street lighting on Redington Street between Phillips Street and Scott Street. In addition, this project constructed new ramps and modified existing ramps at returns to provide ADA accessibility and safe pedestrian travel and crossings at locations where pedestrians step into vehicle pathways.

An easement was provided by the Housing Authority development to SCE. Safety lighting has since been installed in the cul-de-sac area on Redington north of Davis Street which provides additional safety lighting for residents.

The project is located within the Housing Authority development located on Redington Street north of Davis Street.

There were (2) contract change orders on this project that include:

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1. Additional Demo, Curb & Gutter

2. Water Valves Boxes - City provided due to long lead time

In total change orders amounted to a net Increase of $3,930.45.

FISCAL IMPACT:

This Project was funded for construction, including contingency as follows:

The FY 18/19 CDBG Entitlement Fund provided $95,800.00 for this project. An additional appropriation of $23,600 from the Accumulated Capital Outlay Reserves was required to fully fund the project. As of September 2021, there was an unencumbered fund balance of $868,426.64. A copy of the budget pages is attached for Council Review.

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The total cost to complete the project was $112,405.45. Attached are the Final Project Construction and Finance History for Council review.

ATTACHMENTS:

Final Project Construction and Finance History Report
NOC - Recording Original PDF
NOC - Recording Original WORD
822641 - Journal.Admendment for funds
FUND 0004 BALANCE

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FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY

PROJECT: FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting Project
CONTRACTOR: DOD Construction
P.O. Box 70187
Bakersfield CA 93387

CONTRACT DATES: Council Award September 21, 2021
Bid Opening August 24, 2021
Contractor Started Work November 1, 2021
Contract Time of Completion December 19, 2021
Contractor Completed Work December 3, 2022

CONTRACT CHANGE ORDERS:

1. Contract Change Order No. 1:

Additional Demo, Curb & Gutter
For a net increase of $4,224.00

2. Contract Change Order No. 2:

3. Water Valves Boxes – City provided due to long lead time

For a net Decrease of -$293.55

FINANCIAL HISTORY:

SOURCE OF BUDGET FUNDING AMOUNT

0131 CDBG Entitlement Fund $95,000.00
0004 Cash Fund (Balance as of 09/2021) $868,426.46

Total Budget Funding $963,426.46

CONSTRUCTION COST:

Original Contract – Total Bid Award $108,475.00 Contract Change Order No. 1 $4,224.00
Contract Change Order No. 2 -$293.55

Total Construction Cost $112,405.45
0004 Cash Fund Balance -$851,021.01

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Attachment: Final Project Construction and Finance History Report (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: Reddington Street North of Davis Street

2. The Improvement is particularly described as: Housing Development Improvement Project

3. The date of completion of the work of Improvement: 12/03/2021

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: DOD Construction

7. The surety for the work of Improvement: Philadelphia Indemnity Insurance Company

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: February 1, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of February 01, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

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Attachment: NOC - Recording Original PDF (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

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Attachment: NOC - Recording Original PDF (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: Reddington Street North of Davis Street

2. The Improvement is particularly described as: Housing Development Improvement Project

3. The date of completion of the work of Improvement: 12/03/2021

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: DOD Construction

7. The surety for the work of Improvement: Philadelphia Indemnity Insurance Company

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: February 1, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of February 01, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

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Attachment: NOC - Recording Original WORD (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

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Attachment: NOC - Recording Original WORD (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street Lighting

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Attachment: 822641 - Journal.Admendment for funds (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street

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Attachment: 822641 - Journal.Admendment for funds (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street

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Attachment: 822641 - Journal.Admendment for funds (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and Additional Street 09/13/2021 08:23 |City of Hanford, CA |P 1
dcaietti |ACCOUNT SUMMARY TRIAL BALANCE FOR FY22/JUL TO EOY |glatrbal FUND

ACCOUNT ORG
ACCOUNT NAME BEG. BALANCE DEBITS CREDITS NET CHANGE END BALANCE____________________________________________________________________________________________________________________________________ 0004 100100 0004
CASH IN BANK 3,272,561.88 6,702.62 18,436.51 -11,733.89 3,260,827.99 ____________________________________________________________________________________________________________________________________ TOTALS FOR FUND 0004
ACCUM CAPITAL OUTLAY 3,272,561.88 6,702.62 18,436.51 -11,733.89 3,260,827.99____________________________________________________________________________________________________________________________________ REPORT TOTALS 3,272,561.88 6,702.62 18,436.51 -11,733.89 3,260,827.99 FUND 0004 CASH BALANCE $ 3,260,827.99
FY21 PROJECTS $ (685,316.35)
FY22 PROJECTS $(1,707,085.00)
AVAILABLE BALANCE $ 868,426.64

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Attachment: FUND 0004 BALANCE (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and 09/13/2021 08:15 |City of Hanford, CA |P 1
dcaietti |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2021 13 JOURNAL DETAIL 2022 2 TO 2022 2
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
21040000 ACCUM CAPITAL OUTLAY APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 81 CAP ASSETS CIP _________________________________________ 813602 GENERAL/MASTER PLAN UPDATE 0 162,580 162,580 .00 .00 162,579.79 .0% 819650 RUNWAY 14-32 REHAB 0 55,436 55,436 6,829.11 .00 48,607.33 12.3% 819653 DOWNTOWN PEDESTRIAN SAFETY 0 79,541 79,541 32,569.50 .00 46,971.00 40.9% 820603 ENERGY CONSERVATION PROJECTS 0 0 0 452.27 .00 -452.27 100.0% 820627 PAVEMENT TREATMENT VARIOUS S 0 48,631 48,631 58,397.05 .00 -9,765.68 120.1% 820628 COURTHOUSE PARK BATHROOM REN 0 0 0 5,382.94 .00 -5,382.94 100.0% 820631 CITY HALL ROOF RESTORATION 0 0 0 6,039.54 .00 -6,039.54 100.0% 820634 CITY HALL SECURITY PROJECT 0 180,000 180,000 .00 .00 180,000.00 .0% 820636 STREET MEDIAN LANDSCAPE RENO 0 0 0 620.93 .00 -620.93 100.0% 821600 DANGEROUS BLDG ABATEMENT 54,510 0 54,510 8,965.11 .00 45,544.89 16.4% 821601 ADA BLDG MODIFICATIONS 54,510 0 54,510 1,965.11 .00 52,544.89 3.6% 821602 ENERGY CONSERVATION PROJECTS 10,902 0 10,902 393.02 .00 10,508.98 3.6% 821604 FLEET ZONAR INSTALLATION 25,613 0 25,613 17,679.54 .00 7,933.46 69.0% 821605 CITY HALL MEN BATHROOM UPGRA 14,170 0 14,170 509.80 3,614.16 10,046.04 29.1% 821607 ADA PARKS/REC MODIFICATIONS 38,150 0 38,150 18,335.29 .00 19,814.71 48.1% 821611 YAC CONCESSION BLDG RESTORAT 54,510 0 54,510 5,792.97 1,962.50 46,754.53 14.2% 821640 LONGFIELD CENTER RENOVATIONS 54,504 0 54,504 42,614.29 .00 11,889.71 78.2% 821642 DOWNTOWN 2010 PLAN PROJECTS 54,505 0 54,505 29,433.75 .00 25,071.25 54.0% 821644 PAVEMENT TREATMENT VARIOUS S 54,505 0 54,505 1,962.93 .00 52,542.07 3.6% 821647 PAL PARKING LOT 0 0 0 13,230.94 .00 -13,230.94 100.0% TOTAL CAP ASSETS CIP 415,879 526,188 942,067 251,174.09 5,576.66 685,316.35 27.3% TOTAL ACCUM CAPITAL OUTLAY 415,879 526,188 942,067 251,174.09 5,576.66 685,316.35 27.3% FY21 CARRYOVER CAPITAL IMPR PROJECTS = $685,316.35

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Attachment: FUND 0004 BALANCE (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and 09/13/2021 08:17 |City of Hanford, CA |P 1
dcaietti |YEAR-TO-DATE BUDGET REPORT |glytdbud
FOR 2022 13 JOURNAL DETAIL 2022 2 TO 2022 2
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT
21040000 ACCUM CAPITAL OUTLAY APPROP ADJSTMTS BUDGET YTD EXPENDED ENC/REQ BUDGET USED____________________________________________________________________________________________________________________________________ 81 CAP ASSETS CIP _________________________________________ 821611 YAC CONCESSION BLDG RESTORAT 0 0 0 1,962.50 -1,962.50 .00 .0% 822600 DANGEROUS BLDG ABATEMENT 52,621 0 52,621 .00 .00 52,621.00 .0% 822601 PUBLIC SAFETY RADIO REPL 684,220 0 684,220 .00 699,105.00 -14,885.00 102.2% 822602 FIRE STA 2 FLOORING REPL 29,470 0 29,470 .00 .00 29,470.00 .0% 822603 FIRE STA 1 FLOORING REPL 29,470 0 29,470 .00 .00 29,470.00 .0% 822604 CIVIC AUD SEWER MAIN REPL 21,780 0 21,780 .00 .00 21,780.00 .0% 822605 CIVIC AUD ROOF REPL 549,874 0 549,874 .00 .00 549,874.00 .0% 822608 CAMERAS PARKS/REC FACILITIES 16,489 0 16,489 .00 .00 16,489.00 .0% 822609 YAC CONCESSION BLDG RESTORAT 270,531 0 270,531 .00 .00 270,531.00 .0% 822637 DOWNTOWN REINVEST ZONE 52,630 0 52,630 .00 .00 52,630.00 .0% TOTAL CAP ASSETS CIP 1,707,085 0 1,707,085 1,962.50 697,142.50 1,007,980.00 41.0% TOTAL ACCUM CAPITAL OUTLAY 1,707,085 0 1,707,085 1,962.50 697,142.50 1,007,980.00 41.0% FY22 CAPITAL IMPR PROJECTS = $1,707,085.00

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Attachment: FUND 0004 BALANCE (PW: NOC for FY 18/19 CDBG Pedestrian Accessibility and Safety and

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: I

SUBJECT:

Public Works: Approval of a Notice of Completion for the FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project at a total construction cost of $401,869.60 and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

RECOMMENDATION:

That the City Council, by motion, approve of a Notice of Completion for the FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project at a total construction cost of $401,869.60 and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office

BACKGROUND:

On July 20, 2021, the Council Pre-Awarded the FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project to Don Berry Construction of Selma CA.

The asphalt concrete pavement surfaces deteriorated over time due to loss of oil content from naturally occurring processes and vehicular traffic loads. This project consisted of removing the existing surface layer(s) using a milling machine. New asphalt was then used to replace the milled layer, adding 10 to 12 years of life to the road surface. The pavement resurfacing treatments extended the useful life of the asphalt concrete pavement surfaces, thereby reducing street maintenance costs.

This project resurfaced Davis Street from 11th Avenue to Kimball Lane and Northstar Drive from 11th Avenue to Aspen Street.

There were (4) contract change orders on this project that include:

1. Extra Channel Drain

2. Installation of Monument Wells

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3. Change to Scope: Reduce the grind on Davis to 2.5”

4. Balance of Quantities

In total change orders amounted to a net decrease of -$13,308.40

A copy of the full Final Project Construction and Financial History Report is attached for Council review, and the pertinent information is included below for ease of reference.

FISCAL IMPACT:

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The FY 2021 Capital Improvement Budget provided $1,744,150.00 for construction, including contingencies. A copy of Budget Page is attached for Council review.

ATTACHMENTS:

NOC - Recording Original WORD
NOC - Recording Original PDF
Final Project Construction and Finance History Report

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RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: Davis Street from 11th Avenue to Kimball Lane and Northstar Drive from 11th Avenue to Aspen Street.

2. The Improvement is particularly described as: Pavement Resurfacing: Mill & Fill

3. The date of completion of the work of Improvement: 01/03/2022

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: Don Berry Construction

7. The surety for the work of Improvement: Travelers Casualty and Surety Company of America

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: February 1, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of February 01, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

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Attachment: NOC - Recording Original WORD (PW: NOC FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project) I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

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Attachment: NOC - Recording Original WORD (PW: NOC FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project) RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: Davis Street from 11th Avenue to Kimball Lane and Northstar Drive from 11th Avenue to Aspen Street.

2. The Improvement is particularly described as: Pavement Resurfacing: Mill & Fill

3. The date of completion of the work of Improvement: 01/03/2022

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: Don Berry Construction

7. The surety for the work of Improvement: Travelers Casualty and Surety Company of America

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: February 1, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of February 01, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

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Attachment: NOC - Recording Original PDF (PW: NOC FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project)

I, the undersigned, say:

I am the person who signed the foregoing notic e. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

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Attachment: NOC - Recording Original PDF (PW: NOC FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project)

FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY

PROJECT: FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar) Project CONTRACTOR: Don Berry Construction
P.O. Box 620
Selma Ca 93662

CONTRACT DATES: Council Pre-Auth. to Award July 20, 2021 Bid Opening September7, 2021
Contractor Started Work October 11, 2021
Contract Time of Completion December 12, 2021
Contractor Completed Work January 3, 2022 (Due to Weather)

CONTRACT CHANGE ORDERS:

1. Contract Change Order No. 1:

Extra Channel Drain
For a net increase of $2,398.00

2. Contract Change Order No. 2:

Installation of Monument Wells
For a net Increase of $3,200.00

3. Contract Change Order No. 3:

Change to Scope: Reduce the grind on Davis to 2.5”
Scope Change Only – Applied to Balance of
Quantities

4. Contract Change Order No. 4:

Balance of Quantities
For a net Decrease of -$18,906.40

FINANCIAL HISTORY:

SOURCE OF BUDGET FUNDING AMOUNT

040 Gas Tax (2105) $381,533
050 Gas Tax (TDA Transportation) $327,028
045 RMRA Gas Tax $1,035.589.00

Total Budget Funding $1,744,150.00

CONSTRUCTION COST:

Original Contract – Total Bid Award $415,178.00 Contract Change Order No. 1 $2,398.00
Contract Change Order No. 2 $3,200.00
Contract Change Order No. 3 $0.00
Contract Change Order No. 4 -$18,906.40

Total Construction Cost $401,869.60
Balance (Credit) -$1,342,280.40

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Attachment: Final Project Construction and Finance History Report (PW: NOC FY 20/21 Pavement Resurfacing: Mill & Fill (Davis & Northstar)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: J

SUBJECT:

Public Works: Approval of a payment to King's Petroleum, for the purchase of diesel fuel for Fleet Operations, in the amount is $30,085.59.

RECOMMENDATION:

That the City Council, by motion, approve a payment to King's Petroleum, for the purchase of diesel fuel for Fleet Operations, in the amount is $30,085.59.

BACKGROUND:

Section 2.48.060 of the Hanford Municipal Code governs how the City must process the purchase of any goods or services that exceed $20,000. As stated below, it requires that Council approve all purchases over that threshold. For the purpose of this invoice, it sets a different limit for Council's approval of fuels and other specific items:

Purchases exceeding twenty thousand dollars ($20,000.00) may be made either on an informal basis or on a formal competitive basis as identified below. In either case, however, the decision as to the acceptance or rejection of any bid shall be the responsibility of the council. The provisions of this section 2.48.060 shall not apply to the purchase of fuels, bituminous materials, and aggregate base for street purposes and related delivery costs provided that any such purchase shall not exceed the sum of thirty thousand dollars ($30,000.00).

With the implementation of new and updated Purchasing policies for the City, it is necessary for Council to individually approve this outstanding invoice. Due to the increase in fuel costs, this purchase exceeds the maximum $30,000 threshold for fuel purchases referenced in the municipal code. Moving forward, staff will have Council approve annual contracts with vendors, based on negotiated prices, that will allow Council to approve "not to exceed" amounts for the Contract year.

FISCAL IMPACT:

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Quotes were received from local vendors. There are sufficient funds available in the Fleet Operations account to fund this purchase.

ATTACHMENTS:

KING'S_PETROLEUM_INV#109395_W/QUOTES

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

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Attachment: KING'S_PETROLEUM_INV#109395_W/QUOTES (PW: Approve Fuel Purchase)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: K

SUBJECT:

Finance: Receive and File the City of Hanford's Quarterly Investment Portfolio and Transactions Reports

Quarterly Investment Report. The City has approximately $89.4 million in investments and cash as of 12/31/21.

Recent Activity. The City actively maintains its Wells Fargo cash accounts at a minimum of $2.5 million while investing excess cash in the Tulare County Investment Pool where interest rates are currently higher versus the Local Agency Investments Fund (LAIF). Additionally, the $5 million dollars that was transferred to the WF Investment subsidiary has been fully spent and used to purchase securities with maturity horizons of 1-2 years. On an ongoing basis, securities which mature are quickly reinvested to avoid idle cash making little to no interest.

Current Investment Environment. Interest rates remain low. The Federal Reserve has maintained its benchmark rates at a range of 0% to 0.25%. During this week's Federal Reserve meeting it is expected to signal a interest rate increase in as early of March to combat inflation. The 10 year Treasury Note interest is currently at 1.78% which surpasses it's last high of this year of 1.72% at the end of March.

Proposed Actions. With the current market, the City will continue to maintain a short investment maturity horizon of up to 3 years for securities (maximum 5 years). As interest rates hopefully rise over the next couple of years the City will have the liquid cash during the estimated time frame to purchase investments with more attractive interest rates. Any excess cash will be deposited into the Tulare County Pool.

Summary. The primary purpose of the City’s cash is to provide residents of Hanford with services. In order to maximize the earnings potential on the City’s idle cash, the City utilizes

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registered securities dealers to purchase low-risk investments which will provide a higher return versus allowing the cash to be held in savings accounts earning little to no interest. Additionally, idle cash is also held with government pools including Tulare County Investment Pool and LAIF. It is the policy of the City to invest public funds in a manner that will provide a high investment return with a high level of security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds.

Attachments: Quarterly Treasurer's Report- As of December 31, 2021 Quarterly Investment Detail Report- As of December 31, 2021 Quarterly Transactions Report- 10/01/21-12/31/21

FISCAL IMPACT:

ATTACHMENTS:

Quarterly Investment Detail Report 12.31.21
Quarterly Transactions Report 10.01.21-12.31.21
Quarterly Treasurer's Report 12.31.21

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Description CUSIP/Ticker Security Sector Settlement Date YTM @ Cost Face Amount/Shares Cost Value Market Value Maturity Date Days To Maturity % of Portfolio Insbank TN 1 9/27/2022 45776NDN3 Certificate Of Deposit 3/27/2020 1.000 250,000.00 250,000.00 251,297.50 9/27/2022 270 0.28 Capital One 2.25 9/20/2022 14042RHW4 Certificate Of Deposit 9/20/2017 2.250 250,000.00 250,000.00 253,507.50 9/20/2022 263 0.28 Pentagon Federal Credit Union 0.55 9/30/2024 70962LAR3 Certificate Of Deposit 9/29/2021 0.550 250,000.00 250,000.00 248,050.00 9/30/2024 1,004 0.28 BMW Bank UT 3 4/20/2023 05580AMJ0 Certificate Of Deposit 4/20/2018 3.000 250,000.00 250,000.00 258,307.50 4/20/2023 475 0.28 Northstar Bank MI 1.15 3/31/2023 66704MEQ0 Certificate Of Deposit 3/31/2020 1.150 250,000.00 250,000.00 252,252.50 3/31/2023 455 0.28 Peoples Bank CT 2 1/25/2022 71270QQM1 Certificate Of Deposit 1/25/2017 2.000 200,000.00 200,000.00 200,242.00 1/25/2022 25 0.22 Citbank National SD 3.55 11/24/2023 17312QW47 Certificate Of Deposit 11/23/2018 3.550 250,000.00 250,000.00 263,812.50 11/24/2023 693 0.28 West Michigan Bank MI 1 4/24/2023 954444BW4 Certificate Of Deposit 4/24/2020 1.000 250,000.00 250,000.00 251,812.50 4/24/2023 479 0.28 Sterling Bank MO 1.05 4/27/2023 85916VDR3 Certificate Of Deposit 4/27/2020 1.050 250,000.00 250,000.00 251,977.50 4/27/2023 482 0.28 Centerstate Bank FL 1.2 4/17/2023 15201QDC8 Certificate Of Deposit 4/17/2020 1.200 250,000.00 250,000.00 252,447.50 4/17/2023 472 0.28 Flagstar Bank MI 1.15 4/17/2023 33847E2Z9 Certificate Of Deposit 4/17/2020 1.150 250,000.00 250,000.00 252,285.00 4/17/2023 472 0.28 Jonesboro State Bank LA 0.8 5/29/2025-20 48040PGX7 Certificate Of Deposit 5/29/2020 0.800 249,000.00 249,000.00 247,364.07 5/29/2025 1,245 0.28 Live Oak Bank 0.5 12/11/2023 538036TF1 Certificate Of Deposit 12/10/2021 0.500 250,000.00 250,000.00 250,000.00 12/11/2023 710 0.28 UBS Bank UT 3.15 5/30/2023 90348JCR9 Certificate Of Deposit 5/30/2018 3.150 249,000.00 249,000.00 258,414.69 5/30/2023 515 0.28 Merrick Bank UT 1.85 12/31/2024 59013KEP7 Certificate Of Deposit 12/31/2019 1.850 250,000.00 250,000.00 257,032.50 12/31/2024 1,096 0.28 Morthwest Bank ID 1 4/28/2023 66736ABS7 Certificate Of Deposit 4/30/2020 1.000 250,000.00 250,000.00 251,820.00 4/28/2023 483 0.28 Lakeside Bank IL 1.1 9/30/2022 51210SRZ2 Certificate Of Deposit 3/30/2020 1.100 250,000.00 250,000.00 251,500.00 9/30/2022 273 0.28 Bank Baroda NY 0.65 7/22/2025 06063HMT7 Certificate Of Deposit 7/22/2020 0.650 198,000.00 198,000.00 195,370.56 7/22/2025 1,299 0.22 Genoa Banking OH 2.25 12/29/2022 372348BY7 Certificate Of Deposit 12/29/2017 2.250 250,000.00 250,000.00 254,715.00 12/29/2022 363 0.28 State Bank of India GA 0.95 6/26/2025 856283N69 Certificate Of Deposit 6/26/2020 0.950 250,000.00 250,000.00 247,242.50 6/26/2025 1,273 0.28 Luana Savings Bank IA 0.45 7/29/2025 549104RJ8 Certificate Of Deposit 7/29/2020 0.450 250,000.00 250,000.00 244,870.00 7/29/2025 1,306 0.28 CD Bank of Ruston 2.3 12/29/2022 06427LCH6 Certificate Of Deposit 12/29/2017 2.300 250,000.00 250,000.00 254,840.00 12/29/2022 363 0.28 Pinnacle Bank TN 0.7 5/8/2023 72345SKU4 Certificate Of Deposit 5/8/2020 0.700 250,000.00 250,000.00 250,812.50 5/8/2023 493 0.28 Continental Bank UT 0.55 6/26/2025 211163KK5 Certificate Of Deposit 6/26/2020 0.550 175,000.00 175,000.00 172,221.00 6/26/2025 1,273 0.20 Synchrony Bank 0.9 12/10/2024 87165HK41 Certificate Of Deposit 12/10/2021 0.900 250,000.00 250,000.00 250,105.00 12/10/2024 1,075 0.28 Sallie Mae Bank UT 1.9 10/30/2024 7954504Z5 Certificate Of Deposit 10/30/2019 1.900 100,000.00 100,000.00 102,911.00 10/30/2024 1,034 0.11 First Choice Bank CA 0.4 9/30/2025-21 319461DB2 Certificate Of Deposit 9/30/2020 0.400 249,000.00 249,000.00 242,819.82 9/30/2025 1,369 0.28 First National Bank TX 1.8 12/30/2024 32112UDJ7 Certificate Of Deposit 12/30/2019 1.800 250,000.00 250,000.00 256,662.50 12/30/2024 1,095 0.28 Wells Fargo NV 1.85 12/30/2022 949495AF2 Certificate Of Deposit 12/30/2019 1.850 245,000.00 245,000.00 248,655.40 12/30/2022 364 0.27 Medallion Bank UT 0.55 7/30/2025 58404DHQ7 Certificate Of Deposit 7/30/2020 0.550 250,000.00 250,000.00 245,730.00 7/30/2025 1,307 0.28 Pacific Western Bank CA 1.2 4/17/2023 69506YRJ0 Certificate Of Deposit 4/16/2020 1.200 250,000.00 250,000.00 252,447.50 4/17/2023 472 0.28 Nicolet National Bank WI 1.2 4/17/2023 654062KJ6 Certificate Of Deposit 4/17/2020 1.200 250,000.00 250,000.00 252,450.00 4/17/2023 472 0.28 Nebraska State Bank NE 1 9/29/2023 63970BAK5 Certificate Of Deposit 3/30/2020 1.000 250,000.00 250,000.00 251,847.50 9/29/2023 637 0.28 Citadel Federal PA 1.65 2/27/2025 17286TAG0 Certificate Of Deposit 2/27/2020 1.650 250,000.00 250,000.00 255,542.50 2/27/2025 1,154 0.28 Barclays Bank 2.25 9/27/2022 06740KKY2 Certificate Of Deposit 9/27/2017 2.250 250,000.00 250,000.00 253,595.00 9/27/2022 270 0.28 Texas Exchange Bank TX 0.5 7/30/2024 88241TLS7 Certificate Of Deposit 7/30/2021 0.500 249,000.00 249,000.00 247,125.03 7/30/2024 942 0.28 BMO Harris Bank IL 0.5 3/28/2025-21 05600XAY6 Certificate Of Deposit 9/28/2020 0.500 249,000.00 249,000.00 245,382.03 3/28/2025 1,183 0.28 Capital One VA 2.25 9/20/2022 1404204Z0 Certificate Of Deposit 9/20/2017 2.250 250,000.00 250,000.00 253,507.50 9/20/2022 263 0.28 Morgan Stanley UT 3 4/19/2023 61747MV32 Certificate Of Deposit 4/19/2018 3.000 186,000.00 186,000.00 192,169.62 4/19/2023 474 0.21 Partners Bank AK 0.6 6/30/2025 70212VAB4 Certificate Of Deposit 6/30/2020 0.600 250,000.00 250,000.00 246,420.00 6/30/2025 1,277 0.28 Enerbank UT 0.5 8/29/2025 29278TRA0 Certificate Of Deposit 8/31/2020 0.500 245,000.00 245,000.00 240,109.80 8/29/2025 1,337 0.27 Morgan Stanley UT 2.65 1/25/2023 61747MH46 Certificate Of Deposit 1/25/2018 2.650 64,000.00 64,000.00 65,552.00 1/25/2023 390 0.07 Goldman Sacs NY 2.3 10/11/2022 38148PRA7 Certificate Of Deposit 10/11/2017 2.300 200,000.00 200,000.00 203,040.00 10/11/2022 284 0.22 Greenstate Credit Union 0.5 7/30/2024 39573LBQ0 Certificate Of Deposit 7/30/2021 0.500 250,000.00 250,000.00 248,115.00 7/30/2024 942 0.28 Citibank NA 3.65 1/23/2024-23 17325FAS7 Corporate 5/22/2020 1.183 1,000,000.00 1,088,310.00 1,052,040.00 1/23/2024 753 1.12 Toyota Motor Credit 0.45 1/11/2024 89236THU2 Corporate 9/20/2021 0.450 1,000,000.00 1,000,000.00 991,680.00 1/11/2024 741 1.12 John Deer Capital 2.6 3/7/2024 24422EUX5 Corporate 5/15/2020 1.160 700,000.00 737,464.00 723,989.00 3/7/2024 797 0.78 Caterpillar Financial 3.75 12/24/2023 14912L5X5 Corporate 11/23/2020 0.466 1,000,000.00 1,100,500.00 1,054,000.00 12/24/2023 723 1.12 Bank of New York Mellon 1.6 4/24/2025-25 06406RAN7 Corporate 5/13/2020 1.216 1,000,000.00 1,018,368.00 1,009,600.00 4/24/2025 1,210 1.12 Higgins Capital MM HIGGINS Money Market 10/31/2011 0.030 129,320.59 129,320.59 129,320.59 N/A 1 0.14 FHLB 0.5 10/4/2024-22 3130AP4G7 US Agency 10/4/2021 0.500 1,000,000.00 1,000,000.00 987,640.00 10/4/2024 1,008 1.12 FHLB 0.5 9/24/2024-21 3130ALKN3 US Agency 3/24/2021 0.500 2,000,000.00 2,000,000.00 1,977,100.00 9/24/2024 998 2.24 FHLB 0.57 10/15/2024-22 3130ALWW0 US Agency 4/15/2021 0.570 1,000,000.00 1,000,000.00 989,570.00 10/15/2024 1,019 1.12 Sub Total / Average Brokerage | Higgins Capital 1.060 19,187,320.59 19,431,962.59 19,341,321.61 812 21.46 Bank of China/NY 0.2 11/29/2022 06428FUY1 Certificate Of Deposit 11/29/2021 0.200 250,000.00 250,000.00 249,683.72 11/29/2022 333 0.28 Cumberland Fed Bank 0.2 3/3/2023 23062KDQ2 Certificate Of Deposit 12/3/2021 0.200 250,000.00 250,000.00 249,396.59 3/3/2023 427 0.28 Safra Natl Bank 0.2 11/23/2022 78658RGA3 Certificate Of Deposit 11/24/2021 0.200 250,000.00 250,000.00 249,697.38 11/23/2022 327 0.28 Goldman Sachs 0.6 12/15/2023 38149MQ22 Certificate Of Deposit 12/15/2021 0.600 224,000.00 224,000.00 223,838.14 12/15/2023 714 0.25 Israel Discount Bank 0.45 6/12/2023 465076SW8 Certificate Of Deposit 11/24/2021 0.450 250,000.00 250,000.00 249,865.15 6/12/2023 528 0.28 Northpointe Bank 0.12 2/28/2022 666613JR6 Certificate Of Deposit 11/26/2021 0.120 250,000.00 250,000.00 249,946.75 2/28/2022 59 0.28 State Bank of India 0.55 11/29/2023 856285YX3 Certificate Of Deposit 11/29/2021 0.550 250,000.00 250,000.00 249,647.35 11/29/2023 698 0.28 Bank of India NY 0.2 11/25/2022 06279KU38 Certificate Of Deposit 11/26/2021 0.200 250,000.00 250,000.00 249,692.86 11/25/2022 329 0.28 IADB 0.25 11/15/2023 4581X0DP0 Corporate 11/24/2021 0.586 500,000.00 496,710.00 495,452.30 11/15/2023 684 0.56 IFC 2 10/24/2022-22 45950VLH7 Corporate 11/24/2021 0.127 1,500,000.00 1,525,725.00 1,519,143.15 10/24/2022 297 1.68 City of Hanford
Brokerage | Higgins Capital
Brokerage | Wells Fargo Securities
Quarterly Investment Detail Report
As of 12/31/2021

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Attachment: Quarterly Investment Detail Report 12.31.21 (Finance: Quarterly Investment Portfolio and IFC 0.61 11/24/2023 45950VQS8 Corporate 11/24/2021 0.570 1,000,000.00 1,000,790.00 995,217.83 11/24/2023 693 1.12 Wells Fargo Securities MM MM5968 Money Market 11/3/2021 0.010 257.92 257.92 257.92 N/A 1 0.00 Sub Total / Average Brokerage | Wells Fargo Securities 0.335 4,974,257.92 4,997,482.92 4,981,839.14 466 5.56 Local Agency Investment Fund LGIP LAIF6352 Local Government Investment 2/28/2009 0.212 24,555,441.57 24,555,441.57 24,555,441.57 N/A 1 27.47 Sub Total / Average LGIP | LAIF 0.212 24,555,441.57 24,555,441.57 24,555,441.57 1 27.47 Tulare County Pool LGIP TULARE860 Local Government Investment 5/5/2017 0.932 34,466,188.67 34,466,188.67 34,466,188.67 N/A 1 38.55 Sub Total / Average LGIP | Tulare County 0.932 34,466,188.67 34,466,188.67 34,466,188.67 1 38.55 Wells Fargo | Self Insurance Cash WFSELFINS1892 Cash 6/30/2020 0.000 220,182.34 220,182.34 220,182.34 N/A 1 0.25 Wells Fargo | Sweep Cash WFSWEEP5186 Cash 6/30/2020 0.000 5,993,460.45 5,993,460.45 5,993,460.45 N/A 1 6.70 Wells Fargo | General Account Cash WFGENERAL5186 Cash 10/31/2007 0.000 4,863.00 4,863.00 4,863.00 N/A 1 0.01 Sub Total / Average Wells Fargo | Operating Accounts 0.000 6,218,505.79 6,218,505.79 6,218,505.79 1 6.96 Total / Average 0.664 89,401,714.54 89,669,581.54 89,563,296.78 201 100 LGIP | LAIF
LGIP | Tulare County
Wells Fargo | Operating Accounts

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Attachment: Quarterly Investment Detail Report 12.31.21 (Finance: Quarterly Investment Portfolio and 10/01/21-12/31/21
Description CUSIP/Ticker Settlement Date Face Amount/Shares Principal Interest/Dividends Total Portfolio Name Bank of China/NY 0.2 11/29/2022 06428FUY1 11/29/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities Bank of India NY 0.2 11/25/2022 06279KU38 11/26/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities Cumberland Fed Bank 0.2 3/3/2023 23062KDQ2 12/3/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities FHLB 0.5 10/4/2024-22 3130AP4G7 10/4/2021 1,000,000.00 1,000,000.00 0.00 1,000,000.00 Brokerage | Higgins Capital Goldman Sachs 0.6 12/15/2023 38149MQ22 12/15/2021 224,000.00 224,000.00 0.00 224,000.00 Brokerage | Wells Fargo Securities IADB 0.25 11/15/2023 4581X0DP0 11/24/2021 500,000.00 496,710.00 31.25 496,741.25 Brokerage | Wells Fargo Securities IFC 0.61 11/24/2023 45950VQS8 11/24/2021 1,000,000.00 1,000,790.00 0.00 1,000,790.00 Brokerage | Wells Fargo Securities IFC 2 10/24/2022-22 45950VLH7 11/24/2021 1,500,000.00 1,525,725.00 2,500.00 1,528,225.00 Brokerage | Wells Fargo Securities Israel Discount Bank 0.45 6/12/2023 465076SW8 11/24/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities Live Oak Bank 0.5 12/11/2023 538036TF1 12/10/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Higgins Capital Northpointe Bank 0.12 2/28/2022 666613JR6 11/26/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities Safra Natl Bank 0.2 11/23/2022 78658RGA3 11/24/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities State Bank of India 0.55 11/29/2023 856285YX3 11/29/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Wells Fargo Securities Synchrony Bank 0.9 12/10/2024 87165HK41 12/10/2021 250,000.00 250,000.00 0.00 250,000.00 Brokerage | Higgins Capital American Express Bank UT 2.05 12/1/2021 02587DM70 12/1/2021 150,000.00 150,000.00 0.00 150,000.00 Brokerage | Higgins Capital Synchrony Bank UT 1.7 10/21/2021 87165HPU8 10/21/2021 150,000.00 150,000.00 0.00 150,000.00 Brokerage | Higgins Capital Synchrony Bank UT 2.05 12/2/2021 87165HQB9 12/2/2021 100,000.00 100,000.00 0.00 100,000.00 Brokerage | Higgins Capital Local Agency Investment Fund LGIP LAIF6352 12/17/2021 2,000,000.00 2,000,000.00 0.00 2,000,000.00 LGIP | LAIF Local Agency Investment Fund LGIP LAIF6352 11/3/2021 4,000,000.00 4,000,000.00 0.00 4,000,000.00 LGIP | LAIF City of Hanford
Quarterly Transactions Report
Buy
Matured
Withdraw

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Attachment: Quarterly Transactions Report 10.01.21-12.31.21 (Finance: Quarterly Investment Portfolio and

CITY OF HANFORD, CALIFORNIA
Quarterly Treasurer's Report
December 31, 2021
Performance 12/31/2021
Weighted Average Yield 0.666%
Diversification | Security Sector % of Portfolio YTM @Cost Days to Maturity
Face Amount /
Shares Cost Value Market Value
Cash 6.95% 0.00% 1 6,218,506 6,218,506 6,218,506
Money Market 0.14% 0.03% 1 129,579 129,579 129,579
Local Government Investment Pool 65.90% 0.63% 1 59,021,630 59,021,630 59,021,630 Certificate of Deposit | Negotiable 13.84% 1.21% 680 12,332,000 12,332,000 12,398,150 Corporate Bonds 8.75% 0.68% 710 7,700,000 7,967,867 7,841,122 US Agency Bonds 4.42% 0.52% 1006 4,000,000 4,000,000 3,954,310 100.00% 0.666% 201 89,401,715 89,669,582 89,563,297
Interest Income Received 171,596$
The City's investment conforms to the City's Investment Policy and 6 month cash needs can be met.

6.95% 0.14%

65.90%

13.84%

8.75% 4.42% 12/31/2021
Cash
Money Market
Local Government Investment Pool
Certificate of Deposit | Negotiable
Corporate Bonds
US Agency Bonds

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Attachment: Quarterly Treasurer's Report 12.31.21 (Finance: Quarterly Investment Portfolio and

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: L

SUBJECT:

Finance: Second Reading and Adoption of Ordinance No. 21-15, amending Chapters 2.48 of the City of Hanford Municipal Code to update the rules governing the purchase of goods and services for the City of Hanford.

RECOMMENDATION:

That the City Council, by motion, approve the Second Reading and Adoption of Ordinance No. 21-15, amending Chapters 2.48 of the City of Hanford Municipal Code to update the rules governing the purchase of goods and services for the City of Hanford.

BACKGROUND:

Staff recommends an update to the ordinance to authorize the City Manager to award up to $50,000 for goods and services and provide for procedural updates through a Purchasing Policy in accordance with ordinance. Staff will adhere to City ordinance and select the vendor which can provide the best price and service. This update will provide more efficient purchasing processes for the City and encourage competitive procurement.

The City encourages active competition among bidders through its purchasing policy in the Hanford Municipal Code and abiding by the State Public Contracts Code to obtain the best and most qualified service for the least amount of cost. Also, where possible, the City strives to do business with local vendors. The City is required to follow the State Public Contracts Code when purchasing/contracting for public projects, in addition the City has opted to follow the Uniform Cost Accounting Act for Public Works Projects which adheres to City ordinance and outlines steps for when bids are required.

Three other areas of purchasing, professional services, goods/supplies and general services, are governed by the Hanford Municipal Code. A minimum of three bids will be required when possible and Council authorization will be required when over $50,000 with exception of emergencies the City Manager shall have authorization. The Municipal Code does not define a

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formal procedure for selecting professional services consultants, such as design professionals, architects, environmental and planning consultants etc. These services are typically solicited through a Request for Proposal process where the cost is not the determining factor in selecting the best proposal. The selection is qualitative and is based upon experience in the particular area requested, qualifications and reputation of the company/firm.

After the update of the Purchasing Ordinance staff will work to adopt a formal Purchasing Policy that adheres to City ordinance and State and Federal laws applicable to city procurement and will be able to keep up with ever changing State and Federal laws.

FISCAL IMPACT:

None.

ATTACHMENTS:

Ordinance to adopt Purchasing Amendments
Purchasing Ordinance - Redline

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ORDINANCE NO. 21-15

AN ORDINANCE AMENDING HANFORD MUNICIPAL CODE CHAPTERS 2.48

RELATING TO MATTERS GOVERNING THE PURCHASING OF GOODS AND

SERVICES BY THE CITY OF HANFORD

The City Council of the City of Hanford does ordain as follows:

Section 1: Hanford Municipal Code Chapter 2.48 contains regulations relating to the authority to purchase goods and services for the City of Hanford.

Section 2: The regulations contained in Chapter 2.48 were adopted many years ago, and the Council has determined that the chapters need updates for the effective oversight and approval of goods and services that are purchased for the City of Hanford.

Section 3: The City Council of the City of Hanford does ordain that Chapter 2.48 of the Hanford Municipal Code is hereby amended and restated as shown in the attached Exhibit “A”, which is incorporated herein by reference.

Section 4: This ordinance shall take effect thirty (30) days after its passage and shall be published once in the Hanford Sentinel within fifteen (15) days after its passage or a summary of this ordinance shall be published in the Hanford Sentinel in a manner consistent with the requirements of the California Government Code.

Passed and adopted at a regular meeting of the City Council of the City of Hanford duly called and held on , 2021, by the following roll call vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED

ATTEST:

MAYOR of the City of Hanford

NATALIE CORRAL

CITY CLERK

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance)

STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss

CITY OF HANFORD )

I NATALIE CORRAL, City Clerk of the City of Hanford, do hereby certify the foregoing ordinance was duly introduced at a regular meeting of the City Council of the City of Hanford on the 21ST day of December, 2021, and it was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the day ___ of_______________ , 2022.

NATALIE CORRAL

CITY CLERK

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance)

Exhibit
“A”

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance) Chapter 2.48 PURCHASING SYSTEM

2.48.010 General.

Except as otherwise provided by state law and except as to public works projects, the Director of Finance shall be the officer in charge of the purchasing function and shall have the general responsibility for purchases of supplies and services for the use of all departments of the city. (Ord. 95-29 § 1, 1995; prior code § 2-5.01)

2.48.020 Duties and responsibilities.

A. Upon the receipt of a properly prepared purchase order and, provided the total purchase price of the services or supplies identified in the purchase order is fifty thousand dollars ($50,000.00) or less, and so long as budgeted funds are available, the Director of Finance is authorized to order the services or supplies identified in the purchase order.

B. It shall be the duty of each department to use its best efforts to secure the lowest price for such services and supplies. The department may request bids from vendors, either verbally or in writing, or may give notice to vendors by one publication in a newspaper published in the city. In all cases, the city shall have the right to determine whether the bids from the vendors for the supplies or services requested actually meet announced specifications. The city shall have the right to waive any minor informality or minor irregularly in a bid. (Ord. 95-29 § 1, 1995; prior code § 2-5.03) (06-11, Amended, 12/05/2006) C. The City Manager shall be the officer in charge to approve a Purchasing Policy for the City that outlines, in detail, processes of procurement for the City as prepared by the Director of Finance that adheres to thresholds and requirements as set by Council in Chapter 2.48.

2.48.030 Department requisitions.

Whenever any department requests the purchase of supplies or services, it shall file with the Director of Finance a department requisition on a form provided by the Director of Finance. All department requisitions shall bear the approving signature of the department head or his/her designated representative and shall specifically describe the services or supplies and the kind and quantity desired. A department requisition may also specify the brand or make of the supplies to be purchased. (Ord. 95-29 § 1, 1995; prior code § 2-5.03)

2.48.040 City purchase orders.

A. When the City intends to make a purchase, a city purchase order shall be issued (in accordance with City Purchasing Policy), which shall be addressed to the supplier, dated and numbered, and which shall specify the supplies or services to be purchased, the price, and the place or to whom the delivery of the supplies shall be made or for whom the services shall be rendered.

B. A copy of the city purchase order shall be delivered to the supplier, and the receiving copy shall be delivered to the department making the purchase. Upon the receipt of the services or supplies specified, a representative of the department head making the purchase shall acknowledge the receipt of supplies or services.

C. Any city employee who signs an acknowledgement of receipt shall have personal knowledge of what was received by examining such supplies or observing the rendering of such services and shall not

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance) accept supplies or services which do not meet the specifications identified in the city purchase order. (Ord. 95-29 § 1, 1995; prior code § 2-5.04)

2.48.050 Purchase of fifty thousand dollars or less—Open market procedure.

A. The purchase of supplies or services of an estimated value in the amount of fifty thousand dollars ($50,000.00) or less may be made in the open market without prior authorization from the Council.

B. Each purchase shall be based on at least three (3) quotations or bids, whenever possible, obtained by the department initiating the purchase. Purchases will be made from the lowest responsive qualified bidder. The purchase of some services may be selected from the highest qualified vendor with costs as a secondary factor or as required by state or federal law.

C. Each department may solicit bids in the manner described in subsection (B) of Section 2.48.020 of the chapter. The City shall keep a record of all quotations and bids submitted for a period of one year from the date of the bid. (Ord. 95-29 § 1, 1995; prior code § 2-5.05) (06-11, Amended, 12/05/2006)

2.48.060 Purchases exceeding fifty thousand dollars.

Purchases exceeding fifty thousand dollars ($50,000.00) may be made either on an informal basis or on a formal competitive basis as identified below. In either case, however, the decision as to the acceptance or rejection of any bid shall be the responsibility of the Council.

A. Informal Basis. The procedure for purchases on an informal basis shall be in accordance with the provisions of subsections B. and C. of Section 2.48.050 of the chapter with subsequent acceptance or rejection by the Council of any bids received.

B. Formal Competitive Basis. To the extent consistent with state or federal law, if applicable, the procedure for purchases on a formal competitive basis shall be as follows:

1. A notice inviting bids shall be published in a newspaper of general circulation within the city by one or more insertions, the first of which shall be at least seven (7) days before the date for opening bids.

2. The notice inviting bids shall identify the amount of the bid security which must accompany the bid proposal. Bidders shall be entitled to the return of bid security provided, however, a successful bidder shall forfeit its bid security upon its refusal or failure to execute the city’s contract for the purchase of the services or supplies within ten (10) days after the award of the bid has been approved by the Council. The Council may, on refusal or failure of the successful bidder to execute the City’s contract, award the contract to the next lowest responsible bidder. If the Council awards the contract to the next lowest bidder, the amount of the lowest bidder’s bid security shall be applied by the city to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.

3. All bids shall be delivered in a sealed envelope to the Director of Finance, or his/her designated representative, no later than the designated time for the opening of bids as identified in the notice inviting bids. The Director of Finance shall be custodian of such bids, and shall keep the same confidential until they are opened and declared.

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance)

4. All bids received shall be publicly opened and declared at the time and at the place identified in the notice inviting bids.

5. Thereafter, the bids shall be tabulated and analyzed by the city and presented to the City Council for award in accordance with this chapter. In some instances, City Council may preauthorize purchases and the City Manager may award if the contract is under the previously authorized City Council authorization.

6. The Council shall have the right to waive any minor informality or minor irregularity in a bid.

7. Contracts awarded by the Council shall be awarded to the lowest responsible bidder, except as otherwise provided in this chapter.

8. In its discretion, the Council may reject all bids presented. The Council may then readvertise for bids or authorize the department making the purchase to proceed with the purchase of the supplies or services on an informal basis pursuant to subsection A of this section, subject to final approval of the purchase by the Council.

9. The city may require that any person or entity who may provide services to the city post a performance bond with the city prior to the city’s execution of the city contract for the services, in such an amount as the Council may find reasonably necessary to protect the interests of the city. If the Council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.

10. The provisions of this section shall not apply to work performed by the city with its own personnel and/or equipment or to materials, supplies or equipment obtained or purchased from any other governmental agency. (06-11, Amended, 12/05/2006; 95-29 § 1, 1995; prior code § 2-5.06)

2.48.070 Preference for local vendors.

The use of vendors who have a fixed business location within the city limits provides certain benefits to the city and its citizens, including, without limitation, the following:

A. Receipt of sales tax revenue from sales made within the city limits; B. Cost savings resulting from local maintenance, repair, pick-up and delivery; C. Use of the local labor force.

Therefore, the city may allow the following preferences to vendors having a fixed business location within the city limits.

If the city receives two (2) or more bids, with all factors being equal except price, an adjustment of five percent (5%) of the quoted price may be afforded to the vendor having a fixed business location within the city limits. (Ord. 20-10 § 1, 2020; 95-29 § 1, 1995; prior code § 2-5.07)

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Attachment: Ordinance to adopt Purchasing Amendments (Finance: Amendment to Purchasing Ordinance) Chapter 2.48 PURCHASING SYSTEM

2.48.010 General.

Except as otherwise provided by state law and except as to public works projects, the dDirector of Ffinance shall be the officer in charge of the purchasing function and shall have the general responsibility for purchases of supplies and services for the use of all departments of the city. (Ord. 95-29 § 1, 1995; prior code § 2-5.01)

2.48.020 Duties and responsibilities.

A. Upon the receipt of a properly prepared purchase order, andorder and, provided the total purchase price of the services or supplies identified in the purchase order is twenty fifty thousand dollars ($20,00050,000.00) or less, and so long as budgeted funds are available, the director of financeDirector of Finance is authorized to order the services or supplies identified in the purchase order. The provisions of this section shall not apply to purchases of fuels, bituminous materials, and aggregate base for street purposes and related delivery costs provided that any such purchase shall not exceed the sum of thirty thousand dollars ($30,000.00).

B. It shall be the duty of each department to use its best efforts to secure the lowest price for such services and supplies. The department may request bids from vendors, either verbally or in writing, or may give notice to vendors by one publication in a newspaper published in the city. In all cases, the city shall have the right to determine whether the bids from the vendors for the supplies or services requested actually meet announced specifications. The city shall have the right to waive any minor informality or minor irregularly in a bid. (Ord. 95-29 § 1, 1995; prior code § 2-5.03) (06-11, Amended, 12/05/2006) C. The City Manager shall be the officer in charge to approve a Purchasing Policy for the City that outlines, in detail, processes of procurement for the City as prepared by the Director of Finance that adheres to thresholds and requirements as set by Council in Chapter 2.48.

2.48.030 Department requisitions.

Whenever any department requests the purchase of supplies or services, it shall file with the director of financeDirector of Finance a department requisition on a form provided by the director of financeDirector of Finance. All department requisitions shall bear the approving signature of the department head or his/her designated representative and shall specifically describe the services or supplies and the kind and quantity desired. A department requisition may also specify the brand or make of the supplies to be purchased. (Ord. 95-29 § 1, 1995; prior code § 2-5.03)

2.48.040 City purchase orders.

A. When the director of financeCity makes intends to make a purchase, he shall issue a city purchase order shall be issued (in accordance with City Purchasing Policy), which shall be addressed to the supplier, dated and numbered, and which shall specify the supplies or services to be purchased, the price, and the place or to whom the delivery of the supplies shall be made or for whom the services shall be rendered.

B. The originalA copy of the city purchase order shall be delivered to the supplier, and the receiving copy shall be delivered to the department making the purchase. Upon the receipt of the services

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Attachment: Purchasing Ordinance - Redline (Finance: Amendment to Purchasing Ordinance) or supplies specified, the receiving copy shall be signed by a representative of the department head making the purchase to shall acknowledge the receipt of supplies or services.

C. Any city employee who signs an acknowledgement of receipt shall have personal knowledge of what was received by examining such supplies or observing the rendering of such services and shall not accept supplies or services which do not meet the specifications identified in the city purchase order. (Ord. 95-29 § 1, 1995; prior code § 2-5.04)

2.48.050 Purchase of twenty fifty thousand dollars or less—Open market procedure.

A. The purchase of supplies or services of an estimated value in the amount of twenty fifty thousand dollars ($20,00050,000.00) or less may be made in the open market without prior authorization from the councilCouncil.

B. Each purchase shall be based on at least three (3) quotations or bids, whenever possible, obtained by the department initiating the purchase. Purchases will be made from the lowest responsible responsive qualified bidder. The purchase of some services may be selected from the highest qualified vendor with costs as a secondary factor or as required by state or federal law.

C. Each department may solicit bids in the manner described in subsection (B) of Section 2.48.020 of the chapter or by any other method common in the industry. Each departmentThe City shall keep a record of all quotations and bids submitted for a period of one year from the date of the bid. (Ord. 95-29 § 1, 1995; prior code § 2-5.05) (06-11, Amended, 12/05/2006)

2.48.060 Purchases exceeding twenty fifty thousand dollars.

Purchases exceeding twenty fifty thousand dollars ($20,00050,000.00) may be made either on an informal basis or on a formal competitive basis as identified below. In either case, however, the decision as to the acceptance or rejection of any bid shall be the responsibility of the councilCouncil. The provisions of this section 2.48.060 shall not apply to the purchase of fuels, bituminous materials, and aggregate base for street purposes and related delivery costs provided that any such purchase shall not exceed the sum of thirty thousand dollars ($30,000.00).

A. Informal Basis. The procedure for purchases on an informal basis shall be in accordance with the provisions of subsections (b)B. and (c)C. of Section 2.48.050 of the chapter with subsequent acceptance or rejection by the councilCouncil of any bids received.

B. Formal Competitive Basis. To the extent consistent with state or federal law, if applicable,Ttheapplicable, the procedure for purchases on a formal competitive basis shall be as follows:

1. A notice inviting bids shall be published in a newspaper of general circulation within the city by one or more insertions, the first of which shall be at least seven (7) days before the date for opening bids.

2. The notice inviting bids shall identify the amount of the bid security which must accompany the bid proposal. Bidders shall be entitled to the return of bid security provided, however, a successful bidder shall forfeit its bid security upon its refusal or failure to execute the city’s contract for the purchase of the services or supplies within ten (10) days after the award of the bid has been approved by the councilCouncil. The councilCouncil may, on refusal or failure of the successful bidder to execute the cCity’s contract, award the contract to the next lowest responsible bidder. If the councilCouncil awards the contract to the next lowest bidder, the amount of the lowest bidder’s bid security shall be applied by

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Attachment: Purchasing Ordinance - Redline (Finance: Amendment to Purchasing Ordinance) the city to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder.

3. All bids shall be delivered in a sealed envelope to the director of financeDirector of Finance, or his/her designated representative, no later than the designated time for the opening of bids as identified in the notice inviting bids. The director of financeDirector of Finance shall be custodian of such bids, and shall keep the same confidential until they are opened and declared.

4. All bids received shall be publicly opened and declared at the time and at the place identified in the notice inviting bids.

5. Thereafter, the bids shall be tabulated and analyzed by the director of financecity and presented to the City Council for award in accordance with this chapter. In some instances, City Council may preauthorize purchases and the City Manager may award if the contract is under the previously authorized City Council authorization.

6. The councilCouncil shall have the right to waive any minor informality or minor irregularity in a bid.

7. Contracts awarded by the councilCouncil shall be awarded to the lowest responsible bidder, except as otherwise provided in this chapter.

8. In its discretion, the councilCouncil may reject all bids presented. The councilCouncil may then readvertise for bids or authorize the department making the purchase to proceed with the purchase of the supplies or services on an informal basis pursuant to subsection A of this section, subject to final approval of the purchase by the councilCouncil.

9. The city may require that any person or entity who may provide services to the city post a performance bond with the city prior to the city’s execution of the city contract for the services, in such an amount as the councilCouncil may find reasonably necessary to protect the interests of the city. If the councilCouncil requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids.

10. The provisions of this section shall not apply to work performed by the city with its own personnel and/or equipment or to materials, supplies or equipment obtained or purchased from any other governmental agency. (06-11, Amended, 12/05/2006; 95-29 § 1, 1995; prior code § 2-5.06)

2.48.070 Preference for local vendors.

The use of vendors who have a fixed business location within the city limits provides certain benefits to the city and its citizens, including, without limitation, the following:

A. Receipt of sales tax revenue from sales made within the city limits; B. Cost savings resulting from local maintenance, repair, pick-up and delivery; C. Use of the local labor force.

Therefore, the city may allow the following preferences to vendors having a fixed business location within the city limits.

If the city receives two (2) or more bids, with all factors being equal except price, an adjustment of five percent (5%) of the quoted price may be afforded to the vendor having a fixed business location within the city limits. (Ord. 20-10 § 1, 2020; 95-29 § 1, 1995; prior code § 2-5.07)

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Attachment: Purchasing Ordinance - Redline (Finance: Amendment to Purchasing Ordinance)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: A

SUBJECT:

Finance/Community Development: Consideration of appropriating $33,000 for Fiscal Year 2021/2022 and $92,000 anticipated annually in the future from the General Fund for a Code Compliance Officer and add the position to the City's Position Allocation Schedule

RECOMMENDATION:

Staff recommends that Council consider an appropriation of $33,000 for Fiscal Year 2021/2022 and $92,000 anticipated annually in the future from the General Fund for a Code Compliance Officer to enhance the City's Code Enforcement activities and add the position to the City's Position Allocation Schedule.

BACKGROUND:

The City has historically been reactive to code compliance in the City. A goal discussed by Council in the recent past has been to move towards a proactive approach to code compliance.

During the November 16, 2021 Council meeting, Council directed staff to bring back an item for Council Consideration of the feasibility of adding staffing to the City’s Code Enforcement Division. Accordingly, Finance and Community Development staff performed an analysis of the full cost of the position and identified possible revenue sources to fund the position.

Accordingly, at the January 18, 2022 meeting, staff presented an item for Council consideration recommended that Council consider approval of adding a third Code Compliance Officer, in the Community Development Department, to enhance the Code Compliance Division and enable the City to move towards a proactive posture.

Previously, staff has identified $40,000 in CDBG funds that could be used to fund a portion of the position. Additionally, since the most recent presentation to Council, staff has performed an analysis of the vehicle abatement program and determined that a renewed focus on that program could result in as much as $47,000 per year in additional revenue. Together, with this new position overseeing both of those programs, the position would be fully funded without any additional costs to the City's General Fund.

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Only City Council has the authority to add new positions and appropriate new funding for this position. Although the annual cost is projected at $92,000, for the remainder of fiscal year 2021/2022 only $31,000 for salary and benefits and $2,000 for one time equipment costs would be needed for an anticipated start date in March 2022. Future year budgets will be adjusted to reflect this additional position, as well as take into consideration additional revenue and any CDBG funding that may be secured in the future.

FISCAL IMPACT:

The total costs with salary and benefits of a Code Compliance Officer is approximtely $92,000 annually. This would be appropriated out of the General Fund in the Community Development Department. It is anticipated this position will work to improve Business Licsense compliance, abandoned vehicle abatement and work in CDBG Low/Mod Zones, which will bring in potential increased revenues or reimbursements to fully fund this position's costs. If approved, staff will work to develop an activity in the City's next CDBG Action Plan for 2022 that includes partial reimbursement of code compliance costs.

ATTACHMENTS:

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AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: B

SUBJECT:

Administration: Adoption of Resolution No. 22-01-R, thereby establishing the selection and award process for Commercial Cannabis Business Permits, consistent with HMC 5.56.090(A)

RECOMMENDATION:

That City Council, by motion, adopt Resolution No. 22-01-R, thereby establishing the selection and award process for Commercial Cannabis Business Permits, consistent with HMC

5.56.090(A).

BACKGROUND:

In October 2021, Council adopted Ordinance No. 21-06, thereby amending Chapter 5.56 (Commercial Cannabis Activity) of the Municipal Code, to incorporate the following changes into the Ordinance:

1. Eliminate a specific permitting period and instead, allows applications to be submitted on an on-going basis. The majority of permits that are issued by the City, at the direction of Council, are unlimited and have no specific application period. It is therefore not necessary to have a competitive process with an open and closing date. Moving forward, each applicant that scores high enough will be recommended for a permit.

2. Applicants will be awarded a permit by the City, through a process managed by the City Manager to handle the process based upon the established ranking and review process.

3. Allows for additional discretion on the part of the City to have an applicants application corrected instead of just rejected.

4. Appeals of awards at the Staff level, once requested by the applicant, will be heard before the City Council or their designee (Administrative Hearing Officer).

5. Added an additional 10 days to 20 days notice provided to surrounding property owners.

6. Prohibits the awarded permittee from selling their license to another entity without going through the same application process.

In addition to the changes made to the ordinance, it is necessary for Council to review and approve the revised application process, per the Municipal Code. H.M.C. Section 5.56.090(A)

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states, " The City Council shall adopt by resolution the procedures which govern the application process, and the manner in which the decision will ultimately be made regarding the issuance of any commercial cannabis business permit(s)".

Consistent with Chapter 5.56 (Commercial Cannabis Activity), staff has prepared the attached resolution outlining the steps that all commercial cannabis applicants will need to follow when requesting a permit in the City of Hanford. Attached is a copy of the revised procedure form, which is consistent with the Resolution. Once approved by Council, the process will begin to select an applicant to be issued the dispensary permit that council recently approved.

To highlight the process, the attached resolution will implement the following four phases of a Commercial Cannabis Business Permit application.

Application Process: Evaluation and Ranking: The selection process shall consist of the following Four Phases:

Phase 1: Preliminary determination of eligibility.

Phase 2: Initial ranking. (1,500 points)
Phase 3: Second ranking. (2,500) points
Phase 4: City Manager’s Determination and Award.
.

FISCAL IMPACT:

No Fiscal Impact.

ATTACHMENTS:

Hanford Cannabis Application Process
Resolution 22-01r 1.4.2022

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1 APPLICATION PROCEDURE TO OPERATE A

COMMERCIAL CANNABIS BUSINESS

IN THE CITY OF HANFORD

The application process to operate a Commercial Cannabis Business (“CCB”) in Hanford will accepted on a continuous basis until the maximum number of permits for each category, pursuant to the Hanford Municipal Code (“HMC”), are filled. Applications will be available at the Community Development Department located at City Hall.

For questions regarding the application process please review the FAQ’s , at the City of Hanford’s webpage:
www.cityofhanfordca.com. This outlines the application process, required materials, a nd other information necessary to operate a CCB in Hanford. To be considered, final applications must be submitted to the Administration Department at 319 North Douty Street, Hanford, CA, 93230. This application process is adopted pursuant to Hanford Municipal Code Chapter 17 and Chapter 5.56.090.

BEFORE YOU APPLY:

➢ Review the information to learn about the application process and which documents you will need. ➢ Review the application in its entirety to ensure that it is complete and accurate. ➢ Review the information regarding the Commercial Medical Cannabis Business permit application on the webpage: www.cityofhanfordca.com which includes the following information:

• Local regulations governing Hanford CCB’s: Hanford Municipal Code (“HMC”) Chapters 17 and Chapter 5.56
• Background authorization form and/or Live Scan
• Additional application information: Ordinance No. 17-08. • State laws governing CCB’s: The California Department of Justice Guidelines for the Security and Non-Diversion of Marijuana Grown for Medical Use and Senate Bill 420 (Medical Marijuana Program Act).
• Medical Cannabis Safety Act (MCRSA)
• Adult Use Marijuana Act (AUMA)
• Frequently Asked Questions

(1) Application Process: Evaluation and Ranking: The selection process shall consist of the following Four Phases:

Phase 1: Preliminary determination of eligibility. $4,254 Phase 2: Initial ranking. $1,689
Phase 3: Second ranking. $2,241
Phase 4: City Manager’s Determination and Award. $1,102

(2) Criminal History Check: As part of Phase 1 of the Application Process each principal/owner must undergo a criminal background check demonstrating that they do not provide “good cause” for denial per HMC Section

5.56.070, and HMC Section 5.56.290 (m) the Live Scan Fee shall be $135.55 and the background review shall be $300. The application for the Live Scan and the background form will be available on the City website or at the Community Development Department in City Hall. Please provide proof of completing your background form and/or Live Scan form by providing proof of a receipt along with your application.

This process is required to meet the minimum threshold qualifications pursuant to HMC Section 5.56.290. (m). Principals who do not meet criminal history eligibility requirements will be disqualified.

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Attachment: Hanford Cannabis Application Process (Admin: Commercial Cannabis Business Permit Procedures)

2 (3) Applicants will be required to obtain a “Zoning Verification Letter” from the Community Development Department in City Hall, located at 317 N. Douty Street, to ensure that the proposed location, which the applicant is applying for, meets locational requirements prior to submitting their CCB application. The review process takes approximately ten (10) working days and will cost $135. The “Zoning Verification Letter” will need to be included with the application package. Please note that the issuance of a “Zoning Verification Letter” does not constitute written evidence of permission by the City of Hanford or any of its officials to operate a CCB, nor does it not mean “permit” within the meaning of the Permit Streamlining Act, nor does it constitute an entitlement under the Zoning or Building Code. A regulatory permit for regulating a CCB does not constitute a permit that runs with the land on which the CCB is established. Requests for Zoning Verification Letters must be submitted in writing from the Community Development Department and will not be completed over the counter since the process may require additional research and review.

(4) Application: Applicants must hand deliver one (1) complete comprehensive and signed copy of the Hanford Commercial Cannabis Business Form, and all attachments, if any, along with a flash drive which contains one comprehensive and signed copy of the application in a pdf format, and payment of $4,254 for the initial application fee. Payment must be made by a certified check, cashier’s check or money order made payable to the City of Hanford. Please note the City will not accept cash and Application Fees are non-refundable. A complete application will consist of the following information:

a. The Hanford Commercial Cannabis Business Form;
b. Background Authorization Form and/or Proof of Live Scan payment for each of the Principals; c. Zoning Verification Letter; and
d. All information, about the CCB, to be evaluated in Phase 1, Phase 2 and Phase 3 is described in the “Evaluation and Selection” Process section below in this procedure. The only information that can be submitted after the initial application is proof of property ownership or lease agreement. However, any change in location will require a new “Zoning Verification Letter” and must be submitted with the application package prior to your interview in Phase 3 of the selection process. Please note that should you choose to submit a different location prior to Phase 3 you can only do so if your initial proposed site was approved as part of your original application package.

LATE AND INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.

( 5 ) Amendments to the Application: Applicants will not be allowed to make amendments to their application or to supplement their application, except as otherwise specifically permitted in these procedures or authorized in writing by the City. During Phase 1, applicants will be notified if any of the Principals are ineligible and/or if their application is incomplete and will not be allowed to move forward in the application process. However, in some cases, should the City anticipate that the Live Scan or background check may be delayed, the City may allow an applicant to move forward in the process to other phases in order to expedite the application process in a timely manner. In that case, Applicants wishing to move forward in the process may acknowledge, by signing the application, that they agree to these terms, and should they be disqualified because of a background or a Live Scan disqualification, they will not be eligible for a refund of any fees collected resulting from the modification of this process.

(6) Payment of Application Fees: The individual designated as the CCB contact on the application will be notified by e-mail as to whether the application is advancing to Phase 2 and, subsequently, to Phase 3. A payment of $1,689 will be due before Phase 2 and a payment of $2,241 will be due before Phase 3. As part of Phase 4, all eligible Applicants as determined by the Ordinance or by resolution will be presented to City Manager’s office and must pay a fee of $1,102 to move forward for final consideration.

Deadlines for these payments will be included in the e-mail notification to the primary contact person.

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Attachment: Hanford Cannabis Application Process (Admin: Commercial Cannabis Business Permit Procedures)

3 EVALUATION AND SELECTION PROCESS:

The evaluation and selection process shall consist of the following four phases:

➢ Phase 1: Determination of Eligibility and Application ➢ Issuance of a Zoning Verification Letter
➢ Each Principal must undergo a criminal history check demonstrating compliance with the eligibility requirements of HMC Section 5.56.290 (m) and 5.56.070.
➢ Applications must be complete to be considered. Applications will be considered complete only if they include all information required for Phases 1, 2 and 3. ➢ Proposed location of business.
➢ Execute an agreement indemnifying the City from liability.

➢ Phase 2: Initial Ranking (1,500 Points)
➢ Applications will be evaluated based on the following criteria:
▪ Proposed Location of business (300 Points)
▪ Business Plan (500 Points)
▪ Neighborhood Compatibility Plan (300 Points)
▪ Safety and Security Plan (300 Points)
▪ Labor and Employment Plan (100 Points)
➢ Those applicants who scored a minimum of 80% in Phase 2 will move on to Phase 3.

➢ Phase 3: Second Ranking (2,500 Points)
➢ All applications who score at least 80% in Phase 2, will be interviewed and evaluated by the Selection Committee based on the criteria listed below. ➢ Prior to the scheduling of the interviews in Phase 3, each of the applicants will be required to have their proposed site inspected by the assigned City designee to ascertain current conditions of the facility.
➢ The second ranking will be scored based on the following criteria:

▪ Final Location (proof of ownership or a signed and notarized statement from the Property Owner (300 Points)
▪ Business Plan (300 Points)
▪ Community Benefits (750 Points)
▪ Labor & Employment (200 Points)
▪ Neighborhood Compatibility Plan (200 Points)
▪ Qualifications of Principals (500)
▪ Safety and Security Plan (250 Points)

➢ After all of the scores, from the Phase 3 applicants, have been tabulated, they will be combined with Phase 2 to establish a new ranking of the top applicants. The ranked applicants, as determined by the Selection Committee, will move onto Phase 4 of the selection process.

➢ Phase 4: City Manager’s Final Approval and Award of Permit

Phase 4 Steps to be followed:

1. Review of Selection Committee’s evaluation, final rankings and recommendation.

2. City Manager Approves Final recommendations and Awards Permit(s).

After the completion of the application interviews in Phase 3 and prior to the Selection Committees final review and evaluation, the City reserves the right to request and obtain additional information from any candidate who submitted a proposal. Upon the completion of the final review process, the

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4 Selection Committee will tabulate its final scores of all applicants who were interviewed in Phase 3.

The City Manager will review the selection committee’s rankings and recommendations and may award up to the amount permitted by the Ordinance or Council Resolution pursuant to HMC Section

5.56.080. The City reserves the right to award a lesser number of permits, or to award no permits at all. Only those applicants on the final list will be eligible to be issued a permit from the initial permit process. The top Applicants, which are being reviewed by the City Manager for consideration, should be prepared to attend a second interview in Hanford to provide additional information, introduce their team and provide an overview of their proposal if requested by the City Manager.

➢ Please note that being awarded a CCB does not constitute a land use entitlement and does not waive or remove the requirements of applying for and receiving permits for all construction including electrical, plumbing, fire, planning permits or reviews, and any other permits, licenses, or reviews as may be necessary by the relevant departments or governmental entities in charge of said permits. Nor does it guarantee that the plans submitted via the CCB application process meet the standards or requirements in Chapter 17 or any other permit requirement from other city departments or agencies.

DESCRIPTION OF EVALUATION CRITERIA:

➢ Proposed Location. Your application must include the address and a detailed description of the proposed location. ( Note that proof of ownership, or a notarized letter of the owner’s willingness to lease will not be given any additional consideration until Phase 3 ). This section should also describe all sensitive uses described in within six hundred (600) feet of the proposed location from the property line of a K -12 school, daycare center and youth center . The CCB must be in the appropriate zoning and meet all the locational requirements as described in HMC Chapter 17 and HMC 5.56.290 (o).

➢ Business Plan. With as much detail as possible, the Business Plan should describe:
➢ Description of day-to-day operations which meet industry best practices for the specific type of permit in which they will be applying for in the City. ➢ How the CCB will conform to local and state law. See HMC Sections 5.56.290, and HMC Sections

5.56.310, 5.56.340, Ordinance 17-08, and the Attorney General’s Guidelines for the Security and Non-Diversion of Marijuana Grown for Medical Use.
➢ How medical and retail cannabis will be tracked and monitored to prevent diversion. ➢ A detailed schedule for beginning operation, including a narrative outlining any proposed construction and improvements and a timeline for completion.

The Business Plan should include:
➢ A budget for construction, operation, maintenance, compensation of employees, equipment costs, utility costs, and other operation costs. The budget must demonstrate sufficient capital in place to pay startup costs and at least three months of operating costs, as well as a description of the sources and uses of funds.

Proof of capitalization, in the form of documentation of cash or other liquid assets on hand, Letters of Credit or other equivalent assets.
➢ A pro forma for at least three years of operation.

➢ Neighborhood Compatibility Plan. For the proposed location, your application should address how the CCB, including its exterior areas and surrounding public areas, will be managed, to avoid becoming a nuisance or having impacts on its neighbors and the surrounding community.

Furthermore, a site plan (accurate, dimensioned and to-scale [minimum scale of 1/4”]) should be included for each potential location.

➢ Safety and Security Plan. For each proposed location, your application should include:
➢ A detailed safety plan. This plan should describe the fire prevention, suppression, HVAC and alarm systems the facility will have in place. It should include an assessment of the facility’s fire safety by

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Attachment: Hanford Cannabis Application Process (Admin: Commercial Cannabis Business Permit Procedures)

5 a qualified fire prevention and suppression consultant. An appropriate plan will have considered all possible fire, hazardous material, and inhalation issues/threats and will have both written and physical mechanisms in place to deal with each specific situation. ➢ A detailed security plan. This plan should include a description and detailed schematic of the overall facility security. It should have details on operational security, including but not limited to general security policies for the facility, employee specific policies, training, sample written policies, transactional security, visitor security, 3rd party contractor security, and delivery security. In particular, applications should address ingress and egress access, perimeter security, product security (at all hours), internal security measures for access (area specific), types of security systems (alarms and cameras), and security personnel to be employed. The security plan shall also include an assessment of site security by a qualified security consultant. Security plans will not be made public.
➢ A floor plan showing existing conditions. If changes are proposed as part of the project, then a proposed floor plan should also be submitted. The floor plan(s) should be accurate, dimensioned and to-scale (minimum scale of 1/4”).

➢ Community Benefits. The application should describe benefits that the CCB would provide to the local community, such as employment for residents of the City, community contributions, or economic incentives to the City.

➢ Labor & Employment. The application should describe to what extent the CCB will adhere to heightened pay and benefits standards and practices, including recognition of the collective bargaining rights of employees. Specific practices that are subject to consideration include the following:
➢ Providing compensation to and opportunities for continuing education and training of employees/staff (applications should provide proof of the CCB policy and regulations to employees); ➢ Providing a “living wage” to facility staff and employees. Wage scale should be provided in writing for all levels of employment at the facility. “Living Wage” shall mean 150% of the minimum wage mandated by California or Federal law, whichever is greater.

➢ Qualifications of Principals. The application should include information concerning any special business or professional qualifications or licenses of principals that would add to the number or quality of services that the CCB would provide, especially in areas related to medical cannabis, such as scientific or health care fields.

The City’s Reservation of Right’s
The City reserves the right to reject any and/or all proposals, with or without any cause or reason. The City may also, modify, postpone, or cancel the request for permit applications without liability, obligation, or commitment to any party, firm, or organization. In addition, the City reserves the right to request and obtain additional information from any candidate submitting a proposal. Late and incomplete proposals WILL BE REJECTED. Furthermore, a proposal RISKS BEING REJECTED for any of the following reasons:

1. Proposal considered not fully responsive to this request for a permit application.

2. Proposal contains excess or extraneous material not called for in the request for permit application.

CONTACT:

If you have any questions or would like an update on the status of your application, please contact the City Clerk at 559-585-2515 or by email at [email protected].

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Attachment: Hanford Cannabis Application Process (Admin: Commercial Cannabis Business Permit Procedures) RESOLUTION NO. 22-01-R

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD

ESTABLISHING THE PROCEDURES WHICH GOVERN THE APPLICATION

PROCESS FOR COMMERCIAL CANNABIS BUSINESS PERMITS IN
ACCORDANCE WITH SECTION 5.56 .090 OF THE HANFORD MUNICIPAL CODE.

At regular meeting of the City Council of the City of Hanford duly called and held on February 1, 2022, it was moved by Council Member , and seconded by Council Member , and carried that the following resolution be adopted:

WHEREAS, Resolution 22-01-R is required to be adopted in accordance with Sect ion

5.56.090 of the Hanford Municipal Code; and,
WHEREAS, Hanford Municipal Code Section 5.56 was amended in 2021 changing the application procedures: and,
WHEREAS, the City Council has determined that allowing additional Commercial Cannabis Business Permits is in the best interest of the City of Hanford, while still allowing the City to address potential impacts to health, safety and welfare and to adequately address issues or impacts that may result from the regulation of the Cannabis industry: and, WHEREAS, these changes by the Hanford City Council necessitate an update in the application procedures: and,
WHEREAS, the new procedures shall be as listed in the following four phases; • Phase 1: Determination of Eligibility and Application o Issuance of a Zoning Verification Letter
o Each Principal must undergo a criminal history check demonstrating compliance with the eligibility requirements of HMC Section 5.56.
o Applications must be complete to be considered. Applications will be considered complete only if they include all information required for Phases 1, 2 and 3. o Proposed location of business.
o Execute an agreement indemnifying the City from liability.

• Phase 2: Initial Ranking
o Applications will be evaluated based on the following criteria:
▪ Proposed Location of business
▪ Business Plan
▪ Neighborhood Compatibility Plan
▪ Safety and Security Plan
▪ Labor and Employment Plan
o Those applicants who scored a minimum of 80% in Phase 2 will move on to Phase

3. • Phase 3: Second Ranking

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Attachment: Resolution 22-01r 1.4.2022 (Admin: Commercial Cannabis Business Permit Procedures) o All applicants who score at least 80% in Phase 2, will be interviewed and evaluated by the Selection Committee based on the criteria listed below. o Prior to the scheduling of the interviews in Phase 3 each applicant will be required to have their proposed site inspected by the assigned City designee to ascertain current conditions of the facility. o The second ranking will be scored based on the following criteria:

▪ Final Location
▪ Business Plan
▪ Community Benefits
▪ Enhanced Product Safety
▪ Environmental Benefits
▪ Labor & Employment
▪ Neighborhood Compatibility Plan
▪ Qualifications of Principals
▪ Safety and Security Plan

• After all the applicants from Phase 3 scores have been tabulated they will be combined with Phase 2 to establish a new ranking of the top applicants. The top applicants as determined by the number of permits and/or ranking will move onto Phase 4 of the selection process.

• Phase 4: City Manager’s or His/Her Designee Selection o Selection Committee’s final review, evaluation and recommendation. o City Manager or his/her designee awards the permit(s). o City Council is notified of the award by the City Manager or his/her designee (presentation to City Council).

After the completion of the application interviews in Phase 3 and prior to the Selection Committees final review and evaluation, the City reserves the right to request and obtain additional information from any candidate who submitted a proposal. Upon the completion of the final review process, the Selection Committee will tabulate its final scores of the applicants who were interviewed in Phase 3. The Selection Committee will then make a recommendation to the City Manager or his/her designee. The City Manager or his/her designee will review available information including the recommendation and may award up to the amount permitted by Council Resolution pursuant to HMC Section

5.56.080. The City Manager or his/her designee reserves the right to award no permits at all if he/she so desires. Only those applicants on the final list will be eligible to be issued a permit from this process. The top applicants which are being recommended to the City Manager or his/her designee may be asked additional questions or clarifications. The selected applicants for a CCB Permit may asked to attend a City Council meeting in Hanford to provide a public presentation to City Council introducing their team and providing an overview of their business proposal.

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Attachment: Resolution 22-01r 1.4.2022 (Admin: Commercial Cannabis Business Permit Procedures) NOW, THEREFORE, BE IT RESOLVED that the City Council finds that these procedures are consistent with Section 5.56.090 of the Hanford Municipal Code of the City of Hanford and will establish a process for the selection of Commercial Cannabis Business permits by City staff. This procedure shall remain in effect until changed by resolution of the City Council.

Passed and Adopted at a regular meeting of the City Council of the City of Hanford held on February 1, 2022, by the following vote:

AYES: Council Member ___________________________
NOES: Council Member ___________________________
ABSTAIN: Council Member ___________________________
ABSENT: Council Member ___________________________

DIANE SHARP
MAYOR of the City of Hanford

Attest:

NATALIE CORRAL

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss

CITY OF HANFORD )

I, NATALIE CORRAL, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 18th day of January, 2022.

Date:

City Clerk

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Attachment: Resolution 22-01r 1.4.2022 (Admin: Commercial Cannabis Business Permit Procedures)

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Attachment: Resolution 22-01r 1.4.2022 (Admin: Commercial Cannabis Business Permit Procedures)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION: C

SUBJECT:

Council: Receive and discuss the list of committees and boards that have City Council representation directly approved by the Council and make appropriate committee assignments.

RECOMMENDATION:

That the City Council Receive and discuss the list of committees and boards that have City Council representation directly approved by the Council, and approve committee assignments as recommended by a vote of the full Council.

BACKGROUND:

The attached list represents the appointments that were made during the December 2020 Council reorganization and the selection of Mayor and Vice-Mayor. Staff recommends that Council review the list and advise the Mayor of any specific interest in a particular committee or task force. Interest should be expressed regardless of whether or not a current vacancy exists.

Additionally, if a Council Member is currently a member of a particular committee and no longer wishes to serve in that capacity, the Council Member should notify the Mayor that they are no longer interested.

The Mayor will then make a recommendation to the full Council regarding which representatives will
serve on the various boards and committees for the 2022 term.

FISCAL IMPACT:

No fiscal impact

ATTACHMENTS:

Council Representation - 2022

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2022 COUNCIL REPRESENTATION

ON BOARDS, COMMISSIONS, COMMITTEES

League of California Cities Kalish Morrow Rep
(2nd Thursday, odd months – Executive Committee) Francisco Ramirez Alt (2nd Thursday, even months – Division Meeting)
(Report Meals on City’s Form 700)

Kings Economic Development Corporation Kalish Morrow Rep (Last Monday each month – 11:30 am) Francisco Ramirez Alt

Kings County Association of Governments Kalish Morrow Rep (4th Wednesday each month – 4:30 pm) Diane Sharp Alt
(Requires Form 700)

Kings County Area Public Transit Agency (KART) Kalish Morrow Rep (4th Wednesday each month – 1:30 pm) Diane Sharp Alt
(Requires Form 700)

Kings County Abandoned Vehicle Authority Kalish Morrow Rep Meets as needed - 4th Wednesday each month – 4:30 pm Diane Sharp Alt (Requires Form 700)

Kings Community Action Organization (KCAO) Amanda Saltray Rep (3rd Wednesday each month - 4:30 pm) Francisco Ramirez Alt (Requires Form 700)

Local Agency Formation Commission (LAFCO) Ramirez - City Primary #2 (4th Wednesday each month – 3:30 pm) (Exp. 5/1/24)
(Kings County City Selection Commission - Mayor does not appoint) (Requires Form 700 IF appointed by City Selection Committee, otherwise not required)

Kings Waste and Recycling Authority (KWRA) Diane Sharp Rep (2nd Wednesday each month - 8:00 am) Francisco Ramirez Alt (Requires Form 700)

Cross-Valley Rail Joint Powers Authority Amanda Saltray Rep (Meeting dates vary, 1 to 2 per year) Kalish Morrow Alt

City Selection Committee Diane Sharp Rep
Mayor (Meeting dates vary/Ma) Kalish Morrow Alt

City County Coordinating Task Force Diane Sharp Rep
Mayor & Vice-Mayor (As Needed) Kalish Morrow Alt

Kings County Area Disaster Council Francisco Ramirez Rep (On call) Diane Sharp Alt

Kings County Commission On Aging Susie Chavez
(3rd Thursday each month – 2:30 pm)
Community Member

Kings Mosquito Abatement District Board Bill Gundacker** (Exp. 12/31/23)

Same
Rep

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Attachment: Council Representation - 2022 (Council: Council Committee Assignments)

San Joaquin Valley Task Force Steering Com. Clyde Amaral***

San Joaquin Joint Powers Authority Kalish Morrow Rep
(Requires Form 700)

Mid-Kings River Groundwater Sustainability Agency Diane Sharp Rep (Requires Form 700) Kalish Morrow Alt

Kings County Homeless Commission Amanda Saltray Alt
(Police Chief Sever is the Rep)
Third Monday of each month.

* Non-Voting, Ex-Officio Member
** Appointed by Council (3 yr. term)
*** Appointment made by County, confirmed by Council

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Attachment: Council Representation - 2022 (Council: Council Committee Assignments)

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION:

SUBJECT:

Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22-23) for the period July 1, 2022 to June 30, 2023

RECOMMENDATION:

That the RDA Successor Agency, by motion, approve the Recognized Obligation Payment Schedule (ROPS 22-23) for the period July 1, 2022 to June 30, 2023.

BACKGROUND:

AB 1484 and amendments under SB 107 require Redevelopment Agency Successor Agencies to prepare a Recognized Obligation Payment Schedule (ROPS) annually and submit the ROPS to the State Department of Finance (DOF). The ROPS 22-23 is a list of obligations or payments that are, or may be, due within the twelve-month period. The attached ROPS is for the period of July 1, 2022 to June 30, 2023. Once all obligations are paid in full, the Agency can file a dissolving statement with the DOF and future ROPS statements would no longer need to be filed.

Approval of the City of Hanford’s ROPS 22-23 by the Kings County Oversight Board took place at the January 26, 2022 meeting. This approval is necessary in order to submit the ROPS to the DOF by the February 1, 2022 deadline.

The Agency owes Kings Economic Development Corportation (EDC) principal on a loan for purchase of land in the Kings Industrial Park plus appreciated value. The EDC will also be entitled to a portion of the “appreciation” in accordance with the terms of its Promissory Note.

As instructed by the DOF, since the amount of appreciation will not be realized until the date of sale the Agency shall report the outstanding debt as $0.

It is unknown when the sale of the land may occur, as the subject land is involved in a pending lawsuit due to unresolved disagreements between a company and the City. Until the lawsuit is resolved, the land will remain for sale, the debt outstanding and no tax monies will be owed.

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While the current lawsuit does not legally prevent other potential buyers from purchasing the land it does have discouraging effects. As such, interested parties indicate a desire to continue negotiations once all legal matters have been resolved.

The $5,000 loan listed on the ROPS is for proposed administrative expenses of the Successor Agency to wind down the activities of the former Redevelopment Agency once the final debt to the EDC is paid off.

Staff is requesting the RDA Successor Agency approve the ROPS 22-23 for the period July 1, 2022 - June 30, 2023.

FISCAL IMPACT:

None.

ATTACHMENTS:

ROPS 2022-23
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Attachment: ROPS 2022-23 (Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22-23))

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Attachment: ROPS 2022-23 (Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22-23))

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Attachment: ROPS 2022-23 (Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22-23))

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Attachment: ROPS 2022-23 (Finance: Review and approval of the Recognized Obligation Payment Schedule (ROPS 22-23))

AGENDA

STAFF REPORT

MEETING DATE: 2/1/2022

AGENDA SECTION:

SUBJECT:

Council Future Agenda Items

FISCAL IMPACT:

ATTACHMENTS:

Council Future Agenda Items
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Council Future Agenda Items
Originated
Date Item Originator Staff Lead Date Estimate
4/7/20 Discussion of Pay for Parking Options
in the Downtown Area
Council
Consensus John Doyel After presentation of
Downtown Plan
9/9/20 Revised Refuse Ordinance Public
Works Jim Ross 12/21/2021

6/18/20
Discussion of Courthouse
improvements and financing options
Council
Consensus

Brad Albert
Delayed pending
additional building
review

11/16/21
Consideration of feasibility of adding
staffing to the City’s Code
Enforcement Division
Council
Consensus

Tom Webb

2/1/2022

12/21/21
Review of City Ordinance related to
property line setbacks for Patio
structures
Council
Consensus

Mary Beatie

4/5/2022

1/18/22
Discussion of options for New
Business Incentives in the Downtown
District
Council
Consensus

Mario
Cifuentez

2/15/2022

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Attachment: Council Future Agenda Items (Council: Future Agenda Items)