15.B.a
Packet Pg. 201
Attachment: Pavement Resurfacing Treatment - Budget Page (PW: Authorization to Award the FY 21/22 Pavement Resurfacing: Single and 26610000.822617
Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2022 2023 2024 2025 2026
Program or Project Construction Construction Construction Engineering / Inspection 7,500 7,500 7,500
Construction 150,000 150,000 150,000
Contingency 15,000 15,000 15,000
Department Overhead 9,080 15,000 15,000
Total Expenditure $181,580 $0 $187,500 $0 $187,500
Funding
0040 Gas Tax 181,580 187,500 187,500
Total Funding $181,580 $0 $187,500 $0 $187,500
Reclamite is a pavement surface protection and preservation treatment for city streets. The treatment keeps pavement surfaces flexible and reduces asphalt oil content loss.
Funding for this project will be allocated from Gas Tax Reserves.
ExpenditureRevenue
Reclamite Seal Treatment
5-Year Funding Allocation
Reclamite seal treatments will extend the useful life of asphalt pavement surfaces thereby reducing street maintenance costs. This project will provide surface treatment for approximately five miles of arterial/collector street (175,000 SY).
Asphalt concrete pavement surfaces deteriorate over time due to loss of oil content from naturally occurring processes and vehicular traffic loads.
15.B.b
Packet Pg. 202
Attachment: Relamite Seal Treatment - Budget Page (PW: Authorization to Award the FY 21/22 Pavement Resurfacing: Single and Double
15.B.c
Packet Pg. 203
Attachment: Signed CCO 1 (PW: Authorization to Award the FY 21/22 Pavement Resurfacing: Single and Double Fiberized Project)
15.B.c
Packet Pg. 204
Attachment: Signed CCO 1 (PW: Authorization to Award the FY 21/22 Pavement Resurfacing: Single and Double Fiberized Project) FY 21/22 Pavement Resurfacing: Double and Single Micro Fiber Project Project Account Number:26670000-822615
ITEM QUANTITY UNIT Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal 1 Traffic Control and Mobilization 1 LS 102,015.80 $102,015.80 $75,100.00 $75,100.00 $120,000.00 $120,000.00 $112,481.00 $112,481.00 2 Single Fiberized Micro Surfacing (One Type II Layer 148,000 SY 2.81 $415,880.00 $2.20 $325,600.00 $2.35 $347,800.00 $2.50 $370,000.00 3 Double Fiberized Micro Surfacing (One Type II
Layer
Over One Type III Layer) 86,000 SY 4.77 $410,220.00 $6.20 $533,200.00 $6.55 $563,300.00 $8.00 $688,000.00 4 Adjust Existing Manhole Cover, Frame, and
Concrete
Collar to Finish Grade 52 EA 1,519.40 $79,008.80 $2,300.00 $119,600.00 $2,200.00 $114,400.00 $2,040.00 $106,080.00 5 Collar. 5 EA 1,519.40 $7,597.00 $2,300.00 $11,500.00 $2,200.00 $11,000.00 $2,040.00 $10,200.00 6 Concrete Collar. Install New, With City Furnished 75 EA 1,519.40 $113,955.00 $1,700.00 $127,500.00 $1,650.00 $123,750.00 $1,530.00 $114,750.00 7 Install Thermoplastic Stop Bars, Crosswalks and
Legends 1 EA 41,323.40 $41,323.40 $49,000.00 $49,000.00 $76,670.00 $76,670.00 $75,000.00 $75,000.00 $1,170,000.00 $1,241,500.00 $1,356,920.00 $1,476,511.00 Total written in Bid if discrepancy exists $1,357,420.00 $1,356,920.00
$500.00
Pavement Coatings Co. LOWEST BIDDER
VSS International, Inc.
Doolittle Construction LLC
DBA
American Asphalt South
Inc.
15.B.d
Packet Pg. 205
Attachment: Bid Tabulation 04.11.2022 (PW: Authorization to Award the FY 21/22 Pavement Resurfacing:
AGENDA
STAFF REPORT
MEETING DATE: 5/3/2022
AGENDA SECTION: C
SUBJECT:
Public Works: Authorization to Award a Contract to 4Creeks Engineering of Visalia, Ca., in the amount of $71,861.00 and approve an additional appropriation of $14,900.00 from the TDA Fund to fully fund the preparation of the Local Roadway Safety Plan.
RECOMMENDATION:
That the City Council, by motion:
1) Award a Contract to with 4Creeks of Visalia, Ca., to prepare a Local Roadway and Safety Plan, in the amount of $71,861.00.
2) Award additional appropriation in the amount of $14,861.00 from the TDA Fund Reserves to fully fund the project.
BACKGROUND:
Federal regulations require each State has a Strategic Highway Safety Plan (SHSP). A SHSP is a statewide data-driven traffic safety plan that coordinates the efforts of a wide range of organizations to reduce traffic accident fatalities and serious injuries on all public roads. In coordination with federal, state, local and private sector safety stakeholders, the SHSP establishes goals, objectives, and emphasis (or challenge) areas.
While the SHSP is used as a statewide approach for improving roadway safety, A Local Road Safety Plan (LRSP) is used in providing local and rural approach for improving roadway safety, while contributing to the statewide SHSP. The process of preparing an LRSP creates a framework to systematically identify and analyze safety problems and recommend safety improvements. Preparing an LRSP facilitates the development of local agency partnerships and collaboration, resulting in a prioritized list of improvements and actions that can demonstrate a defined need and contribute to the statewide plan. The LRSP offers a proactive approach to addressing safety needs and demonstrates agency responsiveness to safety challenges.
15.C
Packet Pg. 206
Staff solicited the current On Call Engineering firms to submit a proposal for the preparation of the LRSP. A total of one proposal was received and ranked based on qualifications. 4- Creeks Engineering was selected, for a cost of $71,861.00.
Preparation of the City’s LRSP will be accomplished through acquiring and analyzing data, identifying partners to review the data, selecting emphasis areas, developing safety strategies and countermeasures, and adopting the final plan. The LRSP will play a critical role in addressing traffic collision risks and may identify specific or unique conditions that contribute to traffic collisions within the City. The LRSP will provide the City the opportunity to proactively correct high collision or problem locations in hopes to prevent local road fatalities and injuries. The final plan will recommend proven countermeasures, provide a structured and realistic set of responses that implement changes over time, will integrate the “4 E’s” approach (Education, Enforcement, Emergency Service, and Engineering) in its proposed solution strategies, and will identify road safety partners that could sustain a long-term effort.
If awarded, the study will take an approximately 7 months to complete.
FISCAL IMPACT:
The City received grant funding from The Department of Transportation in the amount of $57,000.00 for Agency Preliminary Engineering for the Local Roadway Safety Plan. An additional appropriation of $14,900.00 from the TDA Fund is necessary to fully fund this project. See attached finance letter for Councils review.
ATTACHMENTS:
State Grant Finance Letter-Signed
15.C
Packet Pg. 207
1o fPage 1
This Finance Letter was created based on specific financial information provided by the responsible local agency. The following encumbrance history is prepared by Local Assistance Accounting Office and is provided here for local agency's information and action.
Agency Preliminary
Engineering
Blank
FINANCE LETTER Date:
D_CO_RT:
EA No:
City of Hanford
12/14/2021
Remarks:
For questions regarding finance letter, contact:Signature:
HQ Senior Area EngineerTitle: Printed Name :
Telephone No:
Ted Davini
916-653-4335
$57,000.00
$0.00
$8,000.00
$0.00
STATE LOCAL
Participation Ratio: 100.00%
06-KIN-0-HAN
$65,000.00
$0.00
PART. COST
$65,000.00
$0.00
TOTAL COST OF
WORK
FINANCE ITEMS
Totals: $57,000.00 $8,000.00 $65,000.00
0622000030 20102 $57,000.00 1920
ACCOUNTING INFORMATION
ADV. PROJECT ID APPROP.
UNIT FED/STATE ENCUMBRANCE
AMOUNT
APPROP
YEAR
EXPENDITURE
AMOUNT
REVERSION
DATE*
LRSPL-5091(067)-
$65,000.00
STATE PROG.
2030010555
ENCUMBRANCE
BALANCE
$57,000.00
PRO RATA OR
LUMP SUM
Lump Sum
APPROVED
AMOUNT
EXPIRATION
DATE
Cooperative Work Agreement
$0.00 06/30/25
Project End Date:
Adv Project Id: 0622000030
LRSPL-5091(067)Project No:
DEPARTMENT OF TRANSPORTATION
To:
*Please submit invoices to the appropriate Districts by April 1st to avoid funds lapsing on the June 30th reversion date listed above and to allow sufficient time for Accounting and SCO year-end closing procedures.
15.C.a
Packet Pg. 208
Attachment: State Grant Finance Letter-Signed (PW: Award of Agreement with 4Creeks, for Local
AGENDA
STAFF REPORT
MEETING DATE: 5/3/2022
AGENDA SECTION: D
SUBJECT:
Public Works: Authorization to Award a contract to MAC General Engineering of Exeter CA, in the amount of $1,176,870.70, establish a construction contingency of $117,700.00; allocate the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Fund contribution of $243,000.00 to this project; and approve an additional appropriation of $189,000.00 from the Storm Drain Capital Reserves to fully fund the Emma Lee Lane Reconstruction Project
RECOMMENDATION:
That the City Council, by motion,
1.. Award a contract to MAC General Engineering of Exeter CA in the amount of $1,176,870.70.
2. Establish a construction contingency of $117,700.00.
3. Allocate the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Fund contribution of $243,000.00 to this project.
4. Approve an additional appropriation of $189,000.00 from the Storm Drain Capital Reserves to fully fund the Emma Lee Lane Reconstruction Project.
BACKGROUND:
This project will involve the reconstruction of Emma Lee Lane, from Grangeville Boulevard to Conquistador Street. Improvements to include installation of curb, gutter, sidewalk, ADA ramps, storm drainage collection system and reconstruction of street.
Emma Lee Lane is a residential street that lacks a proper drainage system and is in need of total reconstruction. This project will extend the useful life of the street by approximately 20-25 years.
A portion of this project will be funded through the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA). This is not ARPA funding but instead is a separate pot of money allocated to the City. Under the Act, these COVID Relief Funds may be
15.D
Packet Pg. 209
used for a broad range of surface transportation purposes listed in Section 113(b) of Title 23 of the U.S. Code and are meant to “prevent, prepare for, and respond to coronavirus.” Specifically, the Act allows cities to cover revenue losses and allows COVID Relief Funds to be used on new or existing projects, and for preventive and routine maintenance
Staff has examined and validated the lowest bidder's contractor's license status, and verified the contractor is in good standing. With Council approval, if awarded, construction is anticipated to begin in June 2022.
FISCAL IMPACT:
The FY 21/22 Capital Improvement Budget provides $863,000.00 for this project. That amount is comprised of the following projects: Emma Lee Lane Crossing/Lift Station #37, Emma Lee Lane Reconstruction, Grangeville Boulevard to Conquistador Street and Water Main Replacement Program. In addition, the Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Fund will contribute an additional $243,000.00, making the total project budget $1,106,000.00 including contingency. An additional appropriation of $189,000.00 from the Storm Drain Capital Reverve is necessary to fully fund this project. A copy of the budget pages are attached for Council Review.
ATTACHMENTS:
Emma Lee Lane Reconstruction - Budget Page
Emma Lee Lane Crossing - Budget Page
Water Main Replacement Program - Budget Page
15.D
Packet Pg. 210
195
City of Hanford Fiscal Year 2018-2019 Budget
15.D.a
Packet Pg. 211
Attachment: Emma Lee Lane Reconstruction - Budget Page (PW: Authorization to Award the Emma Lee Lane Reconstruction Project)
15.D.b
Packet Pg. 212
Attachment: Emma Lee Lane Crossing - Budget Page (PW: Authorization to Award the Emma Lee Lane Reconstruction Project) 822635
Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2022 2023 2024 2025 2026
Program or Project Construction Construction Construction Engineering / Inspection 38,000 38,000 38,000
Construction 600,000 600,000 600,000
Contingency 60,000 60,000 60,000
Department Overhead 36,740 2,000 2,000
Total Expenditure $734,740 $0 $700,000 $0 $700,000
Funding
0391 Water Capital 734,740 700,000 700,000
Total Funding $734,740 $0 $700,000 $0 $700,000
ExpenditureRevenue
Water Main Replacement Program
This project will replace existing small mains and older mains that do not meet City standards for fire protection or for delivery of water to consumers.
Funding for the Water Main Replacement Program will be allocated from Water Capital Reserves. 5-Year Funding Allocation
Projects will include replacement of steel and cast iron mains, undersized mains causing low pressure areas, and in- fill in areas where minor adjustments to the distribution system will enhance system performance.
15.D.c
Packet Pg. 213
Attachment: Water Main Replacement Program - Budget Page (PW: Authorization to Award the Emma Lee Lane Reconstruction Project)
AGENDA
STAFF REPORT
MEETING DATE: 5/3/2022
AGENDA SECTION:
SUBJECT:
Council Future Agenda Items
FISCAL IMPACT:
ATTACHMENTS:
Council Future Agenda Items
Packet Pg. 214
Council Future Agenda Items
Originated
Date Item Originator Staff Lead Date Estimate
4/7/20 Discussion of Pay for Parking Options
in the Downtown Area
Council
Consensus John Doyel After presentation of
Downtown Plan
6/18/20
Discussion of Courthouse
improvements and financing options
Council
Consensus
Brad Albert
Delayed pending
additional building
review
12/21/21
Review of City Ordinance related to
property line setbacks for Patio
structures and Driveway Awnings
Council
Consensus
Tom Webb
5/17/2022
1/18/22
Discussion of options for New
Business Incentives in the Downtown
District
Council
Consensus
Mario
Cifuentez
6/7/2022
3/29/22 Discussion of Future Facility Space
Needs and Funding Mechanisms
Council
Consensus
Various Staff 6/21/2022
3/29/22 Discussion of the future use of
Roundabouts and cost savings
Council
Consensus
John Doyel 7/19/2022
3/29/2022 Discussion of the implementation of
City Geographic Information System
Council
Consensus
Various Staff 8/2/2022
4/5/22
Review of options for Reducing the
City’s Unfunded Accrued Liability
(UAL)
Council
Consensus
Chris Tavarez
5/3/2022
16.a
Packet Pg. 215
Attachment: Council Future Agenda Items (Council: Future Agenda Items)