Hanford City Council
August 2, 2022

August 2, 2022
7:00 PM – Regular Meeting
Council Chambers
400 N. Douty St.

5:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:

ROLL CALL BY THE CITY CLERK :

PUBLIC COMMENT:

Comments from the public are limited to items listed on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

STUDY SESSION :

Finance: Presentation and consideration of Draft City of Hanford Master Fee Schedule for Fiscal Year 2022-23.

CLOSED SESSION FOR DISSUSION OF THE FOLLOWING:

A. CONFERENCE WITH LEGAL COUNSEL-LABOR NEGOTIATIONS (GC 54957.6):

Agency Designated Representatives: Che Johnson, Mario Cifuentez, Sarah Cardoza, Chris Tavarez, and Brenda Garcia.

Employee Or ganizations: Hanford Police Officers Association (POA) and Service Employees International Union Local 521 (SEIU)
Council Members will meet in-person in the Council
Chambers. The meeting will also be lived streamed on the City’s website: http://livestream.hanford.city/

B. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (GC 54956.9 (d)(2)):

Litigation threatened over development project site claim.

CALL TO ORDER REGULAR SESSION:

ROLL CALL:

INVOCATION:

John Malogi
FLAG SALUTE:

CLOSED SESSION ACTION REPORT:

RECOGNITIONS/PROCLAMATIONS:

Introduction and Oath of Appointment
Deputy City Manager Jason Waters
COUNCIL GENERAL REPORTS:

Brief information-only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).

PUBLIC COMMENT:

This is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

CONSENT CALENDAR:

Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.

B. City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Fredie Quair.

C. City Clerk: Approval of the Minutes of the March 15, 2022 Meeting D. Administration: Approval of Memorandum of U nderstanding with the Hanford Police Officers Association (HPOA) with changes to be effective from July 1, 2022 through June 30, 2025.

E. Parks and Community Services: Agreement with Magic Ice Inc. for the rental of a 70’ x 100’ i ce rink for the Winter Wonderland Event for $154,890.

F. Public Works: Approval of a Notice of Completion for the CDBG -Funded Lacey Basketball Courts Project and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

G. Police: Adoption of Resolution No. 22 -35-R, authorizing the acceptance of an award of $54,133.00 in grant funding from the Department of Alcohol Beverage Control (ABC) for DUI enforcement and authorize the Police Chief to execute the Agreement.

H. Finance: Approval of a Master Lease Agreement with Enterprise Fleet Management for a vehicle replacement program and authorization for the City Manager to execute the agreement and auxiliary documents
I. Finance: Receive and File the City of Hanford's Quarterly Investment Portfolio and Transactions Reports
J. Finance: Approval of several Purchase Orders, over $50,000 each, for the general operation of the City of Hanford.

K. Finance: Adoption of the City of Hanford 2022 -23 Investment Policy, Delegation of Investment Authority and Presentation of the Quarterly Report and Monthly Investment Transaction Report GENERAL BUSINESS:

A. Public Works: Authorization to Award a contract to American Paving out of Fresno Ca, in the amount of $479,715.00, establish construction contingency of $47,971.50 and approve an additional appropriation of $142,700.00 from the ARPA Fund to fully fund The Police Department Parking Lot Expansion Project
B. City Attorney: Approval of the Density Bonus Reg ulatory Agreement for the Northstar Courts Project
C. City Attorney: Approval of the Amended and Restated City Manager Employment Agreement COUNCIL COMMENTS AND COMMUNICATION:

At this time, any Council Member may ask a question for clarification, make an a nnouncement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (GOV. CODE SEC. 54954.2) A. Council Future Agenda Items
Upcoming Events and Important Dates:

August 10: Public S afety App reciation Luncheon – Civic Auditorium 12:00 pm – 2:00 pm ([email protected])
August 12: Last day to file Nomination Papers with the City Clerk, 5:00 p.m. deadline August 16: Regular City Council Meeting
August 17: Last day to file Nomination Paper during the Extension Period, 5:00 p.m. deadline

ADJOURNMENT:

Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s ability to post the agenda before the meeting.

If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION:

SUBJECT:

Finance: Presentation and consideration of Draft City of Hanford Master Fee Schedule for Fiscal Year 2022-23.

RECOMMENDATION:

That the City Council review the Draft City of Hanford Master Fee Schedule for Fiscal Year (FY) 2022-23 and provide input and direction on proposed new fees, deletion of fees and increases/adjustments to existing fees. After Council input and with Council direction, this matter will be brought back to Council on August 16, 2022 for a Public Hearing and approval consideration.

BACKGROUND:

The previous Master Fee Schedule update for FY 2021-22 was accepted and approved by Resolution as of July 20, 2021. Annually the City Council is brought for review an updated Master Fee Schedule. At today's study session Council may make changes to the Draft and return for adoption of a Resolution on August 16th for a final FY 2022-23 Master Fee Schedule. Fees would take effect August 16, 2022 or 60 days for impact fees after the adoption which would be October 15, 2022.

All fees have been reviewed and as appropriate had a minimum cost of living adjustments, except for Impact Fees and Business Tax. City ordinances limit annual Impact Fee and Business Tax adjustments to specific California Consumer Price Indexes (CPI) or voter approved changes.

Annual inflationary adjustments help the City cover costs and lessen the burden on the General Fund so that the Fund will be available to cover critical operations including Public Safety.

Generally, most adjustments to rates and fees are based on established annual indexes including the following:
· California Consumer Price Index (CCPI)
· Engineering News Record Construction Costs Index (ENRCCI) · U.S. Consumer Price Index - Urban Consumers (CPI-U)
Packet Pg. 5

In addition to these indexes some rates and fees are also adjusted using other basis to determine fees. For example the following basis are also used in limited cases to adjust rates and fees:
· Cost of providing service
· Cost reimbursement
· Survey of fees from surrounding communities
· Special surcharges due to specific costs
· Subsidy by the General Fund
· Rounding

All City Departments have reviewed the rates and fees included for this Draft Fiscal Year 2022- 23 Fee Schedule. Council may consider any changes or additions to the Schedule as it desires. A final version of the Fee Schedule will show only the final adopted fees and wording Council approves.

SUMMARY OF CHANGES:

Finance Department:

Parks & Community Services Department:

Packet Pg. 6

Fire Department:

Police Department:

Cannabis Fees:

Community Development Department:

Packet Pg. 7
Planning Division- Many updates as shown in attached Draft Fee Schedule. All applicable fees increased by the United States Consumer Products Index- Urban for January 2022, 2021 and 2020 annual. Additionally, deposit requirements and administrative fees added on some fees.

Development Impact Fees:

Many updates as shown in attached Draft Fee Schedule. All fees increased to reflect Engineering News Record Construction Costs Index as of December 2021 annual.

Airport:

FISCAL IMPACT:

The proposed fee increases are set to recover the costs of services provided by the City.

ATTACHMENTS:

Resolution 22-34-R 07.20.22
Public Hearing Notice -Master Fee Sched 07.20.22
Master Fee Schedule FY22-23
Packet Pg. 8
RESOLUTION No. 22-34-R

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD ADOPTING A CITY OF HANFORD MASTER FEE SCHEDULE FOR FY 2022-23.

WHEREAS, the City Council of Hanford is empowered to impose reasonable fees, rates, and charges for municipal services, and thereby has adopted rates, charges and fees set forth in a Master Fee Schedule; and

WHEREAS, the City Council desires to amend previously adopted fee schedules and establish fees and charges for FY 2022-23 in a single Master Fee Schedule, effective August 16, 2022.

WHEREAS, all requirement of California Government Code Sections 66016, 66017, and 66018 are hereby found to have been complied with;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HANFORD DOES HEREBY RESOLVE AS FOLLOWS:

1. Master Fee Schedule Adoption. The following schedules of fees and charges are hereby directed to be computed and applied by the various City departments, and to be collected by the City Finance Department for the herein listed services when provided by the City or its designated contractors.

2. The fees and charge adjustments proposed herein comply with the adjustment requirements required by the authorizing ordinances

3. The fees and charges adjustments are statutorily exempt from the California Environmental Quality Act either as fees and charges related to ministerial projects or that meeting operating expenses, financial reserve needs, further capital projects for services, or the purchasing or leasing of supplies; and

4. The findings required by authorizing ordinances enumerated herein to adopt fees have been made as part of the respective original adopting resolutions of the Council.

5. All resolutions and other actions of the City Council in conflict with the contents of this Resolution are hereby repealed.

6. Effective Date. Unless otherwise indicated in the Master Fee schedule for FY 2022-23 document, these rates and fees go into effect on August 16, 2022. Impact fees shall not be effective until 60 days after the adoption thereof (October 15, 2022).

PASSED and ADOPTED by the City Council of the City of Hanford at a Council meeting duly held on this 16th day of August, 2022 by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

_________________________________
Kalish Morrow
MAYOR of the City of Hanford

Attest:

4.a
Packet Pg. 9
Attachment: Resolution 22-34-R 07.20.22 (Finance: Presentation of the City of Hanford Master Fee Schedule for FY 2022-23)

__________________________________

NATALIE CORRAL

CITY CLERK

STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss

CITY OF HANFORD )

I, Natalie Corral, City Cler k of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a special meeting of the City Council of the City of Hanford held on the 16th day of August, 2022.

Date: ____________________

_________________________________
City Clerk

4.a
Packet Pg. 10
Attachment: Resolution 22-34-R 07.20.22 (Finance: Presentation of the City of Hanford Master Fee Schedule for FY 2022-23)

NOTICE OF PUBLIC HEARING

A public hearing will be held before the Hanford City Council on Tuesday, August 16, 2022, at 7:00 p.m., in the Hanford City Council Chambers, Civic Auditorium, 400 N.

Douty Street, Hanford, California, pertaining to the following:

To adopt a City of Hanford Master Fee Schedule for FY 2022-23

A copy of the proposed Master Fee Schedule is available for inspection. Requests can be made by email to [email protected].

All interested persons may appear to present testimony at the hearings. If you challenge any action or decision by the City Council regarding the subject of the public hearing described in this notice in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

If you have questions or are in need of a translator or special services, please call the City Clerk at (559) 585-2515 at least five (5) days prior to the meeting to make arrangements.

BY: Chris Tavarez
Finance Director, City of Hanford

PUBLISH: July 26, 2022

4.b
Packet Pg. 11
Attachment: Public Hearing Notice -Master Fee Sched 07.20.22 (Finance: Presentation of the City of Hanford Master Fee Schedule for FY 2022-

CITY OF

HANFORD

4.c
Packet Pg. 12
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee Schedule for FY 2022-23) Page
General Fees
Finance Department 3-6
Parks & Community Services Department 7-9
Fire Department 10-17
Police Department 18-21
Cannabis Fees 22-23
Community Development Department Fees
Planning Division 24-27
Building Division 28-39
Code Compliance Division 40
Development Impact Fees 41-47
Public Works Department Fees 48-49
Airport Fees 50

TABLE OF CONTENTS

4.c
Packet Pg. 13
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee Schedule for FY 2022-23)

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

GENERAL
Transient Occupancy Tax 8% of Room Rent No change
Returned Check Fee - First Occurrence $25 No change
Returned Check Fee - Each Subsequent Occurrence $35 No change Submission to County Tax Roll - Each Item $10 No change Duplicate Invoice Request $1.50 No change
Copies $.10 per Page No change
Billing
Building Rent- Late Fee 10% Updated fee name
All other Billing- Late Fee $10 Updated fee name (no longer specific to Airport) Payments via Credit Card 3.25% per Transaction No change

PAYROLL - WAGE ATTACHMENTS
Payroll Garnishments $1.50 per Pay Period No change

UTILITIES
New Water Service/Installation of Meter for New Water Service (each) $125 Admin and Inspection Fee plus applicable Development Impact Fees No change Residential Deposit $258 (Three times the determined average residential bill) Fee increase Water Hydrant Deposit $1,000 No change
Non-residential, Non-hydrant Deposit Calculated Based on Account (Two times the average bill amount) No change Fine/penalty for delinquent utility service charges $35 Fee increase Fee for Delinquent Utility Service Charges
10% Delete fee
Reconnection fee for Discontinued Water Service- Business Hours $50 No change Reconnection fee for Discontinued Water Service- Non-Business Hours $150 No change Fee for Missed Reconnection Appointment $50 No change
Fee for Appeal of Utility Service Bill $205 plus Deposit of Entire Bill Amount No change Monthly Fee for Payment Plan Processing, Review, and Administration $13 per Month (Per month as long as payment agreement remains in effect) No change Unauthorized Reconnection of Water Service, Tampering, or Illegal Use of Water $200 per Occurrence plus the Cost of Water Used No change Damaged Locks $15 No change
Fee for Damage to the City Equipment and/or Improvements Actual Cost Incurred by the City to Repair and Replace No change Fee for Fire Flow Tests $470 No change
Fee for Backflow Administration and Inspection $125 No change Backflow Test and Repair if the Customer Fails to have its Device Tested and/or Repair in the Timeframe provided by the City Cost of Testing and Repairs plus $125 Admin and Inspection Fee No change

FINANCE DEPARTMENT

4.c
Packet Pg. 14
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

BUSINESS LICENSE
Business License Processing $40 No change
Business License Processing - Lapsed 6 mos.or more $15 (Current and past due amount to be paid in full) No change Business License- Changes to current permit
$15 Delete fee
Administrative Fee- Applies to Renewals $10 No change
Duplicate Business License $1.50 No change
Past Due Business License
Late Charge $100 (Reduced to $50 if paid within 5 business days) Fee decrease Late Charge- after 30 days
25% on Cumulative Total Delete fee
Hand-Delivered Delinquency Notice (30+ days) $50 Updated fee name Failure to Display Current Business License $50 for each Occurrence No change Specific Business Types:

Advertising By Sound $5 per Day No change
Ambulatory Vehicles $20 per Vehicle per Year No change
Amusement Devices $5 per Day per Device No change
Animal Shows $15 per Day No change
Auctioneers $60 per Year No change
Auctioneers - Itinerant Vendor Temp Located in City $50 per Day No change Bankrupt Sales $100 per Month No change
Billboard & Sign Companies $60 per Year No change
Bingo (Must apply Yearly) $50 per Year No change
Bowling Lanes $10 per Lane per Year No change
Building and Loan Associations $100 per Year No change
Cable Television Fee based on franchise agreement No change Card Rooms and Tables $525 Operator/$55 per Employee/$30 Transfer Fee No change Circuses and Carnivals $25 per Day No change

FINANCE DEPARTMENT
Any business located in the City must have a Certificate of Occupancy or Home Permit. Annual notices will be mailed to customers by January 1 and are due by January

31. For businesses located in the Improvement District, license fee is doubled. Businesses commencing at any time during the second half of an annual licensing period (July 1- December 31) shall pay 50% of the minimum annual Business License Tax.

4.c
Packet Pg. 15
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

FINANCE DEPARTMENT

BUSINESS LICENSE, CONTINUED
Contractors
General Contractors $60 per Year No change
Plumbing, Electrical, Roofing, Painting, Heating & Refrigeration, Plastering, Specialty Contractor $40 per Year No change
Convalescent Vehicles $50 per Vehicle per Year No change Creameries $200 per Year No change
Delivery and Freight Companies $30 per Truck per Year No change Finance Companies $100 per Year No change
Fire and Wreck Sales $100 per Month No change
Fortunetelling $200 per Year No change
Going out of Business and Related Sales (Permit Valid for 60 Days) $25 Min plus $25 if inventory exceeds $5,000 No change Hay, Grain and Feed Brokers $60 per Year No change
House Moving $100 per Year No change
Laundry Trucks $30 per Truck per Year No change
Lectures $5 per Day No change
Newspaper Publishing $100 per Year No change
Newspaper Distributing $20 per each Type per Year No change Non-profit Business (Required to register) No Charge No change Packinghouses $150 per Year No change
Parades $25 per Day No change
Parade Vendors $50 per Cart per Day No change
Pawnbrokers $100 per Year No change
Poolrooms or Billiards $8 per Table per Year No change
Peddlers/Mobile Vendors
On Foot: Goods, Wares or Merchandise $25 per Month No change Vehicle: Fruits and Vegetables $60 per Year No change
Vehicle: Baked Goods and Dairy Products $30 per Year No change Vehicle: Wholesale $30 per Month No change
Professions: (Examples) Accountant, Appraiser, Architect, Attorney, Chemist, Chiropodist, Chiropractor, Dentist, Medical Lab, Engineer, Geologist, Optician, Optometrist, Osteopath, Physician, Surgeon, Tax Consultant or Radiologist $60 per Professional per Year plus $8 per Assistant per Year No change

4.c
Packet Pg. 16
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

FINANCE DEPARTMENT

BUSINESS LICENSE, CONTINUED
Shooting Galleries and Ranges $50 per Month No change
Skating Rinks $48 per Year No change
Soliciting (Limited to 1 month) $30 per Month No change Taxicabs, Buses & Pedicabs $20 per Vehicle per Year No change Thursday Night Market Vendors (May-Oct) $40 No change
Title Companies $100 per Year No change
Transient Photographers $200 per Year No change
Theatrical and Entertainment Shows (Transient) $12.50 for 1st day, $5 each Day After No change Veteran Owned Home Business
Non-service based only. Required to register and provide copy of DD214. Subject to approval No Charge No change
Wholesale Business 50% deduction of Regular License Fee No change

4.c
Packet Pg. 17
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FACILITY ROOM RESIDENT NON-RESIDENT COMMENT
Fri-Sat $500 $1,000 No change
Sun-Thurs $275 $800 No change
Kitchen $100 $150 No change
West Wing $100 $150 No change
Rental Fee No change
Restrooms No change
Main Hall $150 $200 No change
Kitchen $50 $70 No change
Meeting Room $50 $75 Delete fees- Living Room and Craft Room (No charge) COE Park Hall Building No change
1-199 party size Fee decrease- Non-resident decreased to match resident fee 200-299 party size Fee decrease- Non-resident decreased to match resident fee 300-399 party size Fee decrease- Non-resident decreased to match resident fee 400-499 party size Fee decrease- Non-resident decreased to match resident fee 500 or larger Fee decrease- Non-resident decreased to match resident fee Longfield Center Gym No change
Deposit for
Facilities $250 Carousel Ride $2
Deposit for Facilities- Increased Longfield Center Resident fee and COE Park Hall Resident Fee to $250
Carousel Ride- No Chan
ge
Alcohol Permit $125 Freddy the Fire Truck
Ride $3 Alcohol Permit- No change
Freddy Fire Truck Ride- Fee increase
Processing Fee $20 for all transactions No chan
ge
Veterans/ Senior
Center
$35 per Hour
Facility Host Fees
(Applicable to Facilities
listed above)
Insurance and Security Required for Rentals with Alcohol $30 per Hour
$35 per Hour
$52 per Hour
$67 per Hour
$88 per Hour
Civic Grounds
$1,000
$75 per Day

PARKS & COMMUNITY SERVICES DEPARTMENT
Indoor Facility Fee Structure
Civic Auditorium
Main Hall
$110 per Hour

4.c
Packet Pg. 18
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

PARKS & COMMUNITY SERVICES DEPARTMENT

FACILITY ROOM RESIDENT NON-RESIDENT COMMENT
Picnic Arbors $45 $60 No change
City Ball Parks Delete fee (use fees from City Ball Parks below) Alcohol Permit No change
*Freedom and Lacey Park are excluded due to proximity of schools Insurance and Security Required for Rentals with Alcohol Rental Fee $40 per Hour $55 per Hour No change
Lifeguard Fee Fee decrease- Non-resident decreased to match Resident fee Picnic Shelter $25 per Day $30 per Day No change
Field Fee Adult No change
Field Fee Youth No change
Staff Fees No change
Field Preparation No change
Field Lights No change
Trash Removal Adult No change
Deposit for
Facilities $250 Tournament Deposit $250 Deposit for Facilities- No change Tournament Deposit- No change
Processing Fee $20 for all transactions No change
City Ball Parks
$100
$80
$18 per Hour per each Employee
$30 per Field per Day
$25 per Field per Hour
$175
Outdoor Facility Fee Structure
City Parks
City Plunge
$30
Actual hourly plus 25%
$10 per Hour or $100 per Day Maximum

4.c
Packet Pg. 19
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee AGE: 19-59 AGE: 19-59 AGE: 60+ AGE: 60+

MEMBERSHIP TYPE ANNUAL PER MONTH ANNUAL PER MONTH COMMENT Annual $100 $8.33 $75 $6.25 No change
Quarterly $30 $10 $25 $8.33 No change
Monthly $12 $12 $10 $10 No change
Day Pass $5 $3 No change
* Rate is per person. No Start-Up Fee. Financial Aid available.

PARKS & COMMUNITY SERVICES DEPARTMENT
Longfield Center Gym Membership Fees

4.c
Packet Pg. 20
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT
Annual Permit $105 No change
Bi-Annual Inspection $105 No change
Annual Inspection $105 No change
Biennial Inspection $105 No change
Special Inspection $105 No change
Misc. Inspection $105 No change
Additional Inspection Requests $105 No change
Plan Review $105 plus 3rd Party Costs No change
Inspection over 5,000 Sq. Ft $105 plus $0.75 per sq ft over 5,000 sq. ft No change Tenting/Membrane Structure- Permit and Inspection $105 No change Device System Inspection
$105: 1-10 Devices/ $210: 10-20 Devices/ $315: 21-30
Devices/ $420: 31-40/ $10.50 each Device 40 + No change Transient Residential Occupancies Inspection $105: U
p to 20 Rooms/ $210: 21 Rooms + No change
Multi-Family Dwellings Inspection $105: 3-50 Units/ $210: 51-100 Units/ $315: 101 Units + No chan ge Large Occupancy Inspections/ Care Facilities/ Schools/
Jails $105: 1-10 Clients/ $210: 11-100 Clients/ $420: 100 Clients + No chan ge
Hospital Inspection $210: Less than 100 B eds/ $420: More than 100 Beds + No change Fire Report $10 No change
Fire Investigation Report $10 No change
Miscellaneous Fire Prevention Permit $105 No change
False Alarm $105
per Alarm after 2nd Alarm in 1 Month No change
False Alarm from Negligent Act E quipment and Personnel Actual Costs No change Communications Fee to Alarm Company $30 No change
Removal of Dwellings by Burning $800 plus 3rd Party Costs No change

FIRE DEPARTMENT

4.c
Packet Pg. 21
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT
Stand-by for Public Utility Response E quipment and Personnel Actual Costs No change Stand-by at Special Event E quipment and Personnel Actual Costs No change DUI Response E quipment and Personnel Actual Costs No change Confirmed Arson Fire Investigation E quipment and Personnel Actual Costs No change Fire Suppression for Illegal Burning E quipment and Personnel Actual Costs No change Neglectful Fire E quipment and Personnel Actual Costs No change Hazardous Materials Spill E quipment and Personnel Actual Costs No change Hydrant Repair/Replacement E quipment and Personnel Actual Costs No change Hydrant Flow Test Equipment and Personnel Actual Costs (1.25 Hours) No change Convalescent Van Inspection $43 No chan ge
Compliance Engine Fee $17 New fee
Minor $50 per Offense and/ or Response No change
General $200 per Offense and/or Response No change
Health and Safety $500 per Off ense and/or Response No change Fireworks Ordinance Violation $1,000 per Offense and/or Response No change https://www.fema.gov/schedule-equipment-rates

VIOLATIONS AND FINES

EQUIPMENT RATES ESTABLISHED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY CURRENT FEMA RATES CAN BE LOCATED AT:

4.c
Packet Pg. 22
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee New Construction/ Services can be Combined # of Inspections Commercial Sprinkler System 3
Fire Access Road Review 1
Fire Alarm Systems 1
Fire Department Connection (FDC) 3
Fire Protection Systems 1
Fire Pumps 3
Generator Test 3
Hood Systems 2
Hose Cabinet- Not Submitted with Plan 3
Private Water System 1
Single Family Residential Sprinkler System 3
Smoke Management System 2
Standpipe 3
Subdivision for Review 1
Tenant Improvement (Existing or Shell Building) 1
Underground Fire Systems 1
Carnival and Circus Facility As Needed
Hydrant and System Flush As Needed
Hydrant Flow Test As Needed
Occupant Load Review As Needed
Temporary Tents and Membrane Structures As Needed

FIRE DEPARTMENT

INSPECTION CRITERIA

4.c
Packet Pg. 23
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT
Hood Systems
Aircraft Refueling
Candle Device
Combustible Material Storage
Compressed Gas/Air
Education Facilities
Flammable/Combustible Liquid Storage
Hazardous Materials
High Hazard
High Pile Storage
Hose Cabinet
In-Rack Sprinkler Systems
Institutions
Liquified Petroleum Gas (LPG)
Mall- Covered
Motor Vehicle Dispensing Station
Multi-Family Dwellings
Oven- Industrial Baking
Place of Assembly
Production Facilities
Radioactive Materials
Refrigeration Equipment
Biannual Fire Prevention Inspections (Examples)
Annual Fire Prevention Inspections (Examples)

4.c
Packet Pg. 24
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT
Repair Garages
Tire Storage/ Tire Scrap Storage/ Tire Byproduct Storage Woodworking Plant
Others Not Previously Identified or Added per Code
Businesses- Not Otherwise Identified or Special Hazard
Factory- Not Otherwise Identified or Special Hazard
Low Hazardous- Not Otherwise Identified or Special Hazard Mercantile- Not Otherwise Identified or Special Hazard
Storage- Not Otherwise Identified or Special Hazard
Others Not Previously Identified or Added per Code
Live Audiences
Pyrotechnics and Special Events
Fireworks Booth
Candle Device
Others Not Previously Identified or Added per Code
Others Not Previously Identified or Added per Code
Fumigation or Thermal Insecticidal Fogging
Hot Works
Biennial Fire Prevention Inspections (Examples)
Annual Fire Prevention Inspections (Examples), continued Tents/Membrane Structure/ Air Supported Structures over 400 Sq Ft (each set up) Special Fire Prevention Inspections (Examples)
Miscellaneous Fire Prevention Inspections (Examples)
Operations Requiring Fire Prevention Inspections (Examples)

4.c
Packet Pg. 25
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT
Roofing Kettle
Spraying or Dipping Operations
Others Not Previously Identified or Added per Code
Examples of Devices
Hood Systems
Smoke Management System
Others Not Previously Identified or Added per Code
Aerosol Products
Aircraft Refueling
Candle Device
Cellulose Nitrate Film-Fire
Combustible Dust- Producing Operations
Combustible Fibers
Combustible Material Storage
Compressed Gas/Air
Cutting and Welding
Dry Cleaning
Exhibits and Trade Shows
Fire Hydrant Control Valves
Fireworks Booth
Fireworks Show
Flammable/Combustible Liquid Storage
Requires Annual Fire Operational Permits (Examples)
Operations Requiring Fire Prevention Inspections (Examples), continued

4.c
Packet Pg. 26
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT
Floor Finishing
Fruit and Crop Ripening
Fumigation or Thermal Insecticidal Fogging
Hazardous Materials
Hazardous Production Materials
Hot Works
Liquid or Gas-Fueled Vehicles or Equipment in Assembly Building Liquified Petroleum Gas (LPG)
Live Audiences
Magnesium
Mall- Covered
Mobile Food Preparation Vehicles
Motor Vehicle Dispensing Station
Open Burning
Open Flames or Torches
Organic Coatings
Outdoor Assembly
Oven- Industrial Baking
Place of Assembly
Plant Extraction Systems
Production Facilities
Pyrotechnics and Special Effects
Pyroxylin Plastics
Requires Annual Fire Operational Permits (Examples), continued

4.c
Packet Pg. 27
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE DEPARTMENT
Radioactive Materials
Refrigeration Equipment
Repair Garages
Roofing Kettle
Rooftop Heliports
Sprinkler Installation
Spraying or Dipping Operations
Tents/Membrane/Air Supported Structures/Over 400 Sq Ft as per Code (each set up) Tire Storage/ Tire Scrap Storage/ Tire Byproduct Storage Tire Rebuilding Plants
Waste Handling
Woodworking Plant
Others Not Previously Identified or Added per Code
Requires Annual Fire Operational Permits (Examples), continued

4.c
Packet Pg. 28
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

ALARM ORDINANCE
Business Alarm Permit Registration $30 No change
Residential Alarm Permit Registration $20 No change
Business Alarm Permit Renewal $15 per Year No change
Residential Alarm Permit Renewal $15 per Year No change First 3 False Alarm Calls per Calendar Year* No Charge No change Customer account must be current, otherwise fees for 4th-6th + false alarms apply New fee- Charged when non-current
4th Occurring False Alarm per Calendar Year $50 No change 5th Occurring False Alarm per Calendar Year $75 No change 6th + Occurring False Alarm per Calendar Year $100 No change Replace Permit or Validation Sticker $100 No change
VEHICLE IMPOUND (Each Vehicle)
Impound Vehicle Fee $120 No change
Stored Vehicle under authority code 22651(p)VC $90 No change Repossession Fee $25 No change

ANIMAL CONTROL
Animal Pick Up Euthanasia $150 per Pick Up No change
Deceased Animal Pick Up $50 per Pick Up plus Shelter Disposal Fee No change After Hours Animal Pickup $150 per Pick Up No change
Replacement Dog/Cat Tag $10 per Tag No change
Microchipping Charge $20 per Microchip No change
Home Quarantine Residence Check $50 per Check No change Shelter Quarantine Delivery $50 per Delivery plus Additional Fees Charged by Shelter No chan ge Animal License Permit- 1 Year $20 No change
Animal License Permit- 2 Year $30 No change
Animal License Permit- 3 Year $40 No change
Multi-Animal Permit- 1 Year $50 No chan ge
Multi-Animal Permit- 2 Year $75 No chan ge
Multi-Animal Permit- 3 Year $100 No chan ge
Breeder Permit $500 No chan ge

POLICE DEPARTMENT

4.c
Packet Pg. 29
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

POLICE DEPARTMENT

SMOKING ORDINANCE
1st Violation by Person $50 per Violation No change
2nd Violation by Person $100 per Violation No change
3rd Violation by Person $150 per Violation No change
1st Violation by Owner $100 per Violation No change
2nd Violation by Owner $200 per Violation No change
3rd Violation by Owner $500 per Violation No change
PARKING ORDINANCE (Per Violation)
Application of provisions (10.16.010) $35 per Violation No change Parking in parkways (HMC 10.16.020) $35 per Violation No change Parking vehicles more than 72 hours (HMC 10.16.030) $35 per Violation No change Commercial vehicles-parking in residential (10.16.040) $35 per Violation No change Parking vehicles for sale or repair (HMC 10.16.050) $35 per Violation No change Parking not according to designated markings (HMC 10.16.060) $35 per Violation No change Parking in violation of posted sign (HMC 10.16.070) $35 per Violation No change Parking in violation of posted sign (HMC 10.16.080) $35 per Violation No change Parking between 2 a.m. and 5 a.m. (HMC 10.16.090) $35 per Violation No change Parking on private property & City lots (HMC 10.16.100) $35 per Violation No change Parking in excess of time limits in City lots (HMC 10.16.110) $35 per Violation No change Parking in excess of time limits – green curbs (HMC 10.16.120) $35 per Violation No change Parking in posted no-parking area (HMC 10.16.130) $35 per Violation No change Sales while parked near school grounds (HMC 10.16.140) $35 per Violation No change Parking violations (HMC 10.16.150) $35 per Violation No change Authority to Establish Loading Zones (HMC 10.20.010) $35 per Violation No change Parking in violation of curb markings (HMC 10.20.020) $35 per Violation No change Improper use of passenger loading zone (HMC 10.20.030) $35 per Violation No change Improper use of loading zone (HMC 10.20.040) $35 per Violation No change Improper use of alley (HMC 10.20.050) $35 per Violation No change Improper use of bus zone (HMC 10.20.060) $35 per Violation No change Wrong Way Parking (HMC 10.36.010) $35 per Violation No change Improper use of sidewalk or parkway (HMC 10.44.010) $35 per Violation No change

4.c
Packet Pg. 30
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

POLICE DEPARTMENT
PARKING ORDINANCE (Per Violation), CONTINUED
Operating skates on street (HMC 10.64.030.A) $35 per Violation No change Dangerous operation of skates (HMC 10.64.030.C) $35 per Violation No change Operating skates near building entrance (HMC 10.64.030.D) $35 per Violation No change Skate ramps on public rights-of-way (HMC 10.64.030.E) $35 per Violation No change Towing skaters (HMC 10.64.030.F) $100 per Violation No change Handicap Parking $300 per Violation No change
Night skating without reflectors (HMC 10.64.030.G) $35 per Violation No change

DOCUMENT COPIES
Traffic Accident Report $10 per Report No change
Citation $10 per Citation No change
Other Agency Citation Sign Off (per Occurrence) $15 No change Records Background Check (per Occurrence) $30 Fee increase Reports - Single Sided/Copies (Evidence Code 1563) $0.10 per Page No change Reports - Double Sided/Copies (Evidence Code 1563) $0.20 per Page No change Civil Sub
poena (Non Sworn) G.C. 68096.1 (b) Amended 1/1/2015 $275 per Subpoena/Day No change Civil Subpoena (Officers, Firefighters, State or Court Employee) G.C. 68097.2 (b) $275 per Subpoena/Day No change
Ticket Sign Off- Hanford PD No Charge No change
Ticket Sign Off- Other Agency $15 per Sign Off No change Subpoena duces tecum $15 per Subpoena/Day No change
Non-Sufficient Funds Check $40 per Incident No change

FINGER PRINTING
Finger Printing- Live Scan (Digital) Cost Recovery plus $10 Rolling Fee No change Finger Printing- Hard Card No Charge No change

SPECIAL PERMITS
Concealed Weapons Permit (Inc DOJ Fees) $180 No change
Lost, Stolen, Damaged ID Card provided by Hanford PD $20 per Card No change Lost ID Card provided by State $50 per Card No change
Concealed Weapons Permit Renewal (Inc DOJ Fees) $110 No change Enhanced CCW Card $25 per Card No change
Add Weapon to CCW (Inc DOJ Fees/not during renewal or application) $25 No change

4.c
Packet Pg. 31
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

POLICE DEPARTMENT

SPECIAL PERMITS, CONTINUED
Taxi Permit $75 No change
Taxi Permit Renewal $25 No change
Massage Permit $75 No change
OTHER
U-Visa Application $25 No change

4.c
Packet Pg. 32
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE COMMENT
Business License Will vary based on Gross Receipts No change Preliminary Eligibility $4,254 No change
Initial Ranking $1,689 No change
Second Ranking $2,241 No change
Final Recommendation to Council $1,102 No change
Background Fee (Each Person) $300 No change
Environmental Review Actual Cost plus 10% No change
Live Scan (Each Person) $135 No change
Zoning Verification Letter $135 No change
Campus $32,000 No change
Cultivation $32,000 No change
Manufacturing $32,000 No change
Distribution $32,000 No change
Lab Testing $15,000 No change
Dispensary $32,000 No change
Microbusiness $32,000 No change
Cultivation:

Fee increase per Res. 21-53-R
Fee increase per Res. 21-53-R
Fee increase per Res. 21-53-R
Fee increase per Res. 21-53-R
Lab Testing:

Two and one half percent (2.5%) of gross receipts. Fee increase per Res. 21-53-R Dispensary, Delivery Business or Microbusiness (retail sales activity):

Six percent (6%) of gross receipts for both non-storefront and storefront. Fee increase per Res. 21-53-R Distribution:

Three percent (3%) of gross receipts. Fee increase per Res. 21-53-R

CANNABIS DIVISION

TAXES- PAY AT FINANCE DEPARTMENT

BUSINESS LICENSE- PAY AT FINANCE DEPARTMENT

APPLICATION FEE- PAY AT COMMUNITY DEVELOPMENT DEPARTMENT

ANNUAL PERMIT FEE- PAY AT FINANCE DEPARTMENT
Ten dollars ($10.00) annually per square foot of canopy space in a facility that uses exclusively artificial lighting Seven dollars ($7.00) annually per square foot of canopy space in a facility that uses a combination of natural and artificial lighting Four dollars ($4.00) annually per square foot of canopy space in a facility that uses no artificial lighting Two dollars ($2.00) annually per square foot of canopy space for any nursery

4.c
Packet Pg. 33
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE COMMENT

CANNABIS DIVISION
Manufacturing, Processing or Microbusiness (non-retail activity):

Four percent (4%) of gross receipts. Fee increase per Res. 21-53-R Penalties:

Existing fee per ordinance added
Cannabis Employee Application Fee (HMC 5.56.070(C)(9)) $435 No change Cannabis Employee Renewal Application (HMC 5.56.070E) $100 No change Work Permit Appeal (HMC5.56.150) $100 No change
Lost, Stolen, Damaged Replacement ID Badge $25 per Badge No change Cannabis Award Appeal $5,000 No change
Fines 1st Offense (HMC 5.56.470(B)) $300 per Violation per Day No change Fines 2nd Offense (HMC 5.56.470(B)) $500 per Violation per Day No change Fines 3rd and Subsequent Offenses (HMC 5.56.470(B)) $1,000 per Violation per Day No change Other Appeals in (HMC 5.56) $1,000 per Appeal No change

OTHER FEES- PAY AT POLICE DEPARTMENT
A penalty of equal to ten percent (10%) of the amount of tax, in addition to the amount of the tax, plus interest on the unpaid tax calculated from the due date of the tax at the rate of one percent per month. If the tax remains unpaid for an period exceeding one calendar month beyond the due date, an additional penalty equal to twenty-five percent (25%) of the amount of the tax, plus interest at the rate of one percent per month on the unpaid tax and on the unpaid penalties.

TAXES- PAY AT FINANCE DEPARTMENT, CONTINUED

4.c
Packet Pg. 34
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

APPLICATION/PERMIT
Administrative Use Permit $550 Fee increase (USCP Index-Urban) Agriculture Preserve Williamson Act Permits
Contract Cancellation $6,700 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Disestablishment $2,225 Fee increase (USCP Index-Urban) New Contract $550 Fee increase (USCP Index-Urban)
Notice of Full Non-renewal $150 Fee increase (USCP Index-Urban) Notice of Partial Non-renewal $550 Fee increase (USCP Index-Urban) Easement Exchange Actual Cost + 10% Fee increase, added 10% admin Appeal $1,100 Fee increase (USCP Index-Urban)
Conditional Use Permit (CUP)
Amendment to an Approved CUP $1,675 Fee increase (USCP Index-Urban) Minor (existing structures) $1,675 Fee increase (USCP Index-Urban) Regular $3,900 Fee increase (USCP Index-Urban)
Master CUP/Planned Unit Development $7,450 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Development Agreement $4,475 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Development Agreement Amendment $1,675 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Finding of Consistency $550 Fee increase (USCP Index-Urban) General Plan Amendment $10,625 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Historic Review No Charge No change
Historic Designation/Detachment of Site $1,900 Fee increase (USCP Index-Urban) Home Occupation $125 Fee increase (USCP Index-Urban)
Mural Application $150 No change
Ordinance Interpretation $275 Fee increase (USCP Index-Urban) Sidewalk Dining Permit $75 No change
Sign Application Permit
Non-illuminated $150 No change
Illumuninated $275 Fee increase (USCP Index-Urban)
Banner Permit $35 Updated fee name
Site Plan Review
Initial Minor (Existing Buildings no Expansion or Addition of one Residential Unit) $1,100 Fee increase (USCP Index-Urban) Initial Major or Subdivision/Parcel Map $3,350 Fee increase (USCP Index-Urban) Resubmittal (First Resubmittal no Charge) $825 Fee increase (USCP Index-Urban) Specific Plan $9,875 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Specific Plan Amendment $4,925 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% admin added Time Extensions $550 Fee increase (USCP Index-Urban)

COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

4.c
Packet Pg. 35
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

APPLICATION/PERMIT, CONTINUED
Temporary Use Permit $275 Fee increase (USCP Index-Urban) Right-of-Way Abandonment $5,250 Fee increase (USCP Index-Urban) Variance $3,900 Fee increase (USCP Index-Urban)
Variance - Minor Deviation $1,100 Fee increase (USCP Index-Urban) Variance - Signs $3,350 Fee increase (USCP Index-Urban) Variance - Single Family Parcel $2,775 Fee increase (USCP Index-Urban) Zone Change
Pre-Zone $4,350 Fee increase (USCP Index-Urban)
Rezone and Text Amendment $8,725 Fee increase (USCP Index-Urban) Zoning Verification Letter $150 Fee increase (USCP Index-Urban)

SUBDIVISION OF LANDS
Tentative Parcel Map $5,075 Fee increase (USCP Index-Urban) Final Parcel Map $950 Fee increase (USCP Index-Urban)
Tentative Subdivision Map $7,500 Fee increase (USCP Index-Urban) Certificate of Compliance $1,125 Fee increase (USCP Index-Urban) Lot Line Adjustment $1,675 Fee increase (USCP Index-Urban) Minor Amendment to Previously Approved Map $1,675 Fee increase (USCP Index-Urban)

ENVIRONMENTAL COMPLIANCE
National Environmental Policy Act (Categorical Exclusion, EA, EIS) Actual Cost + 10% Updated fee name California Environmental Quality Act*
Notice of Exemption $125 No change
Environmental Impact Report/Study Processing (Fee + Actual Cost of EIR Consultant) Draft & Final Environmental Impact Report/Study Processing (Consultant prepared-City reviewed) $5,000 + actual cost + 10% Updated fee name, fee increase and 10% admin added Initial Study/Negative Declaration (City Prepared) $5,000 deposit + actual cost + 10% Fee increase, 10% admin added Draft Initial Study/Negative Declaration Technical (Consultant Prepared- City Reviewed) $2,500 deposit + actual cost +10% Updated fee name, fee increase and 10% admin added *Additional fees as required, payable to Kings County (See Kings County Fees below)

MISCELLANEOUS
General Plan Text $60 No change
Zoning Text $60 No change
Copies (each)

4.c
Packet Pg. 36
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

MISCELLANEOUS, CONTINUED
Black and White 8 1/2 x 11 $0.25 No change
Color (Letter and Legal Size) $1.00 No change
Black and White 11 x 17 $0.35 No change
Color 11 x 17 $2.00 No change
Large Format Black and White Cost No change
Large Format Color Cost No change
Radius Map and Up to 50 Labels $100 No change
CD of documents $10 No change
Requests for Environmental Notices/ Public Hearing Notices Mailed (Must be Renewed Annually) $125 Updated fee name
Special Service Fees/Inspections Actual Cost + 10% Fee increase, added 10% admin

ANNEXATION/REORGANIZATION
City Annexation/Reorganization $12,300 deposit + actual cost + 10% Fee increase (USCP Index-Urban), deposit requirement and 10% a County Fee (LAFCo) Contact Kings County
State Board of Equalization Contact State Board of Equalization

PARKING
Parking In Lieu Fee $4,475 per space Fee increase (USCP Index-Urban) Shared Parking Agreement $1,100 Fee increase (USCP Index-Urban)

4.c
Packet Pg. 37
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

PLANNING DIVISION

KINGS COUNTY COMMENT
Filing Fee (all environmental documents) In effect at the time Added note Notice of Determination ND/MND (Fish and Wildlife) In effect at the time Added note Notice of Determination EIR (Fish and Wildlife) In effect at the time Added note Impact Fees (Verify current Fees) In effect at the time Added note LAFCo Fee + cost In effect at the time + City actual cost + 10% Update fee name, added fee note and 10% admin added *LAFCo fee of $1,000 includes the Assessor's fee and Public Works fee and will need to cover total costs from the County based on time and materials. If less than $1,000, the difference will be refunded. If more than $1,000, applicant will pay the additional amount. Delete note

STATE BOARD OF EQUALIZATION
Size of Annexation In effect at the time Added note
Less than 1 acre In effect at the time Added note
1-5 acres In effect at the time Added note
6-10 acres In effect at the time Added note
11-20 acres In effect at the time Added note
21-50 acres In effect at the time Added note
51-100 acres In effect at the time Added note
101 to 500 acres In effect at the time Added note
501-1,000 In effect at the time Added note
1,001-2,000 acres In effect at the time Added note
2,001 acres and above In effect at the time Added note

SCHOOL DISTRICT FEES
Please contact the appropriate school district for school fees. In effect at the time Added note The following applicable fees are not adopted by the City of Hanford. You must contact the agency for up to date fees.

4.c
Packet Pg. 38
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL

SQ FT COMMENT
500 $971 $0.4285 $809 $0.3571 $647 $0.2857 No change
2,500 $1,828 $0.2179 $1,524 $0.1816 $1,219 $0.1453 No change 5,000 $2,373 $0.0870 $1,978 $0.0725 $1,582 $0.0580 No change 10,000 $2,808 $0.0578 $2,340 $0.0482 $1,872 $0.0385 No change 25,000 $3,675 $0.0800 $3,063 $0.0673 $2,450 $0.0538 No change 50,000 $5,694 $0.1139 $4,745 $0.0949 $3,796 $0.0759 No change 300 $646 $0.4944 $538 $0.4120 $431 $0.3296 No change
1,500 $1,239 $0.2286 $1,033 $0.1905 $826 $0.1524 No change 3,000 $1,582 $0.0923 $1,319 $0.0769 $1,055 $0.0615 No change 6,000 $1,859 $0.0630 $1,549 $0.0525 $1,239 $0.0420 No change 15,000 $2,426 $0.0842 $2,022 $0.0702 $1,618 $0.0562 No change 30,000 $3,690 $0.1230 $3,075 $0.1025 $2,460 $0.0820 No change 100 $667 $1.7510 $556 $1.4592 $445 $1.1673 No change
500 $1,368 $0.5304 $1,140 $0.4670 $912 $0.3736 No change 1,000 $1,648 $0.2390 $1,373 $0.1991 $1,099 $0.1593 No change 2,000 $1,887 $0.1840 $1,573 $0.1533 $1,258 $0.1227 No change 5,000 $2,439 $0.2043 $2,033 $0.1703 $1,626 $0.1362 No change 10,000 $3,461 $0.3461 $2,884 $0.2884 $2,307 $0.2307 No change 1,000 $2,560 $0.5769 $2,133 $0.4808 $1,707 $0.3846 No change 5,000 $4,868 $0.2790 $4,056 $0.2325 $245 $0.1860 No change 10,000 $6,263 $0.1121 $5,219 $0.0934 $4,175 $0.0747 No change 20,000 $7,383 $0.0754 $6,153 $0.0628 $4,922 $0.0503 No change 50,000 $9,645 $0.1032 $8,038 $0.0860 $6,430 $0.0688 No change 100,000 $14,805 $0.1481 $12,338 $0.1234 $9,870 $0.0987 No change "B" OCC-TENANT

IMPROVEMENTS
"E" OCC-TENANT

IMPROVEMENTS
ALL "F" OCC

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PLAN CHECK & INSPECTION FEES
"A" OCC-TENANT

IMPROVEMENTS

OCCUPANCY TYPE

PROJECT
SIZE

THRESHOLD
I-FR, II-FR III 1-HR IV, V-N

4.c
Packet Pg. 39
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL

SQ FT COMMENT

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PLAN CHECK & INSPECTION FEES

OCCUPANCY TYPE

PROJECT
SIZE

THRESHOLD
I-FR, II-FR III 1-HR IV, V-N
100 $667 $1.7510 $556 $1.4592 $445 $1.1673 No change
500 $1,328 $0.5604 $1,140 $0.4670 $912 $0.3736 No change 1,000 $1,648 $0.2390 $1,373 $0.1991 $1,099 $0.1593 No change 2,000 $1,887 $0.1840 $1,573 $0.1533 $1,258 $0.1227 No change 5,000 $2,439 $0.2043 $2,033 $0.1703 $1,626 $0.1362 No change 10,000 $3,461 $0.3461 $2,884 $0.2884 $2,307 $0.2307 No change 1,000 $971 $0.2142 $809 $0.1785 $648 $0.1428 No change
5,000 $1,828 $0.1091 $1,524 $0.0909 $1,219 $0.0727 No change 10,000 $2,374 $0.0434 $1,978 $0.0362 $1,582 $0.0290 No change 20,000 $2,808 $0.0288 $2,340 $0.0240 $1,872 $0.0192 No change 50,000 $3,672 $0.0403 $3,060 $0.0336 $2,448 $0.0269 No change 100,000 $5,688 $0.0569 $4,740 $0.0474 $3,792 $0.0379 No change 200 $739 $0.8755 $616 $0.7296 $493 $0.5837 No change
1,000 $1,439 $0.3737 $1,199 $0.3114 $960 $0.2491 No change 2,000 $1,813 $0.1526 $1,511 $0.1271 $1,209 $0.1017 No change 4,000 $2,118 $0.1065 $1,765 $0.0888 $1,412 $0.0710 No change 10,000 $2,757 $0.0138 $2,298 $0.1148 $1,838 $0.0918 No change 20,000 $4,134 $0.2067 $3,445 $0.1723 $2,756 $0.1378 No change 80 $405 $1.0815 $338 $0.9012 $270 $0.7210 No change
400 $751 $0.5933 $626 $0.4944 $501 $0.3955 No change
800 $989 $0.2350 $824 $0.1958 $659 $0.1566 No change
1,600 $1,177 $0.1525 $981 $0.1271 $785 $0.1017 No change 4,000 $1,543 $0.2201 $1,286 $0.1824 $1,028 $0.1467 No change 8,000 $2,423 $0.3029 $2,019 $0.2524 $161 $0.2019 No change "H" OCC-TENANT

IMPROVEMENTS
"I" OCC-TENANT

IMPROVEMENTS
"M" OCC-TENANT

IMPROVEMENTS
"R-1/R-2" OCC-
TENANT

IMPROVEMENTS

4.c
Packet Pg. 40
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL
SQ FT

BASE COST
@

THRESHOLD
SIZE

COST FOR
EACH

ADDITIONAL

SQ FT COMMENT

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PLAN CHECK & INSPECTION FEES

OCCUPANCY TYPE

PROJECT
SIZE

THRESHOLD
I-FR, II-FR III 1-HR IV, V-N
40 $269 $1.5451 $224 $1.2876 $179 $1.0301 No change
200 $516 $0.7142 $430 $0.5951 $344 $0.4761 No change
400 $659 $0.2885 $549 $0.2404 $439 $0.1923 No change
800 $775 $0.1968 $646 $0.1640 $516 $0.1312 No change
2,000 $1,011 $0.2639 $842 $0.2199 $674 $0.1759 No change 4,000 $1,538 $0.3846 $1,282 $0.3205 $1,026 $0.2564 No change *Plan Check Fees x Inspections Fees = Plan Check & Inspection Fees as Shown Plan Check or Inspection Fees available upon request.
"S" OCC-TENANT

IMPROVEMENTS

4.c
Packet Pg. 41
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

ELECTRICAL FEES COMMENT
$50 Each No change
$105 Hourly No change
No change
No change
$43.75 up to 20 No change
$0.87 Each additional No change
No change
$35 Each No change
$35 Each No change
$43.75 Each No change
$52.50 Each No changeOver 100
Over 50 and not over 100
Each
Each
Fixed residential appliances or receptacle outlets for the same, including wall-mounted electric ovens, counter mounted cook tops, electric ranges, self-contained room consoles or through-well air conditioners, space heaters, food waste grinders, dish washers, washing machines, water heaters, clothes dryers, or other motor- operated appliances (each) not exceeding one horsepower rating Nonresidential Appliances
Residential appliances and factory wired nonresidential appliances, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment
Power Apparatus
Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus as follows:

Rating in Horsepower (HP), Kilowatts (KW), or Kilovolt -amperes (KVA), or Kilovolt-amperes-reactive (KVAR) (fees include all switches, breakers, etc.)
Up to and including 1
Over 1 and not over 50
$35
Residential Appliances
No change
Unit Fees:
$35

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION
Permit Issuance
Stand Alone Permit - Plan Check
Outdoor Events
Carnivals, Circuses, or other traveling shows or exhibitions utilizing transportation type rides booths, displays, and attractions
Temporary Power Service
Temporary power service pole or pedestal, including all pole or pedestal-mounted receptacle outlets and appurtenances
Receptacles, Switches, and Lighting Outlets
Hourly
Each
$105
$105

4.c
Packet Pg. 42
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

ELECTRICAL FEES, CONTINUED COMMENT
No change
$105 Each No change
$157.50 Each No change
$35 Each No change
$157.50 Each No change
Commercial $315 1 - 3 No change
Each Additional $105 Each No change
$35 Each No change
Photovoltaic Systems - Residential & Small Commercial (up to 49KW) Plan Check Inspection Total 1 - 15 Kilowatts $200 Each $300 Each $500 Each No change Each Kilowatt above 15 KW $15 per KW $15 per KW No change Photovoltaic Systems - Commercial
50 Kilowatts $400 Each $600 Each $1,000 Each No change
Each Kilowatt between 51 KW and 250 KW $7 per KW $7 per KW No change Each Kilowatt above 250 KW $5 per KW $5 per KW No change

COMMENT
$50 Each No change
$105 Hourly No change
$70 Each No change
$70 Each No change
$70 Each No change
Unit Fees:

Signs, Outline Lighting, and Marquees
Signs, Outline Lighting, or Marquees supplied from one branch circuit Services
Services 600 volts or less and not over 1,000 amperes in rating Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is herein set forth
Install/Relocate each forced air or gravity-type furnace or burner (including attached ducts and vents) Permit Issuance
Stand Alone Permit- Plan Check
Each
Install/Relocate each floor furnace (including vent)
Install/Relocate each suspended heater, recessed wall heater, or floor-mounted unit heater EV Charging Station

MECHANICAL FEES
Unit Fees:

Residential
Miscellaneous Apparatus, Conduits, and Conductors
Services over 600 volts or over 1,000 amperes in rating $52.50
Subpanels

4.c
Packet Pg. 43
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

COMMENT
$70 Each No change
$61.25 Each No change
$61.25 Each No change
$70 Each No change
$70 Each No change
$35 Each No change
$52.50 Each No change
$61.25 Each No change
$70 Each No change
$52.50 Each No change
No change
$105 Hourly No change
$50 Each No change
$105 Hourly No change
No change
$52.50 Each No change
$17.50 per Drain No change
$26.25 Each No change
$105 Each No change
$35 Each No change
$52.50 1 to 5 Outlets No change
$3.50 Each No change

MECHANICAL FEES, CONTINUED
Unit Fees:

PLUMBING FEES
Other mechanical inspections not noted above
Install/Relocate each incinerator
Unit Fees:

Permit Issuance
Stand Alone Permit- Plan Check
Install/Relocate each boiler or compressor, or each absorption system Each air-handling unit, including attached ducts up to 10,000 CFM Water heater and/or vent
Gas piping system
Additional outlets
Building or trailer park sewer
Rainwater system - inside building
Cesspool where permitted
Private sewage disposal system
$35 Each
Plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection therefore)
Each ventilation system which is not a portion of any heating or air-conditioning system Each
Installation of each hood which is served by a mechanical exhaust, including the ducts for such hood Each appliance or piece of equipment regulated by this code but not classified in other appliance categories, or for which no other fee is listed in this code
Repair/Alteration/Addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls required by the code Install/Relocate/Replace each appliance vent installed and not included in an appliance permit $52.50
Each ventilation fan connected to a single duct
Each air-handling unit over 10,000 CFM
Each evaporative cooler other than portable type

4.c
Packet Pg. 44
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

COMMENT
$52.50 1 to 5 Outlets No change
$8.75 Each No change
No change
$52.50 Each No change
$52.50 Each No change
$35 Each No change
$35 Each No change
$35 1 to 5 Outlets No change
$1.75 Each No change
$105 Hourly No change

COMMENT
$315 Hourly @ 1 1/2 No change
$157.50 Hourly @ 1 1/2 No change
$105 per Re-inspection No change
$105 Hourly No change
$105 Hourly No change
Cost x 133% Hourly No change
$157.50 Each No change
$105 Hourly No change
$10 Each No change
$500 or 2x Fee Each No change

PLUMBING FEES, CONTINUED
Unit Fees:

Additional outlets
Installation/Alteration/Repair of water piping and/or water treating equipment Inspections outside of normal business hours, (minimum charge of two hours at time and one-half) Additional plan review required because of changes, additions, or revisions to approved plans (minimum charge 1 hour) Lawn sprinkler system on any one meter, including backflow protection devices therefore Repair/Alteration or drainage or vent piping

OTHER INSPECTIONS AND FEES
Backflow devices not included in other fee services
Atmospheric-type vacuum breakers not included in other fee services Deferred Submittals
Duplicate Permit or Job Cards
Work without permit - $500 or 2x permit fee- whichever is greater Reinspection Fee
Inspection for which no fee is specifically indicated (minimum charge 1/2 hour) Outside plan check consultants- Actual cost to the city x 133% Compliance Inspection
Other plumbing and gas inspections not noted above
Each additional hour or portion thereof at time and one-half Medical gas piping system
Additional outlets
Each
Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease interceptors functioning as fixtures traps $52.50

4.c
Packet Pg. 45
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

PERMIT ISSUANCE PLAN CHECK INSPECTION UNIT COMMENT
$3.15 Each No change
$50 $157.50 $304.50 up to 300 Sq Ft No change
$0.26 $0.74 Sq Ft No change
$50 $52.50 $157.50 Each No change
$50 $35 $35 Each Antenna No change
$50 $26.25 $35 up to 2 No change
$3.15 $5.25 Each No change
$50 $52.50 $94.50 up to 200 Sq Ft No change
$105 $141.75 over 200 Sq Ft No change
$50 $52.50 $106 ≤ 200 Sq Ft No change
$105 $159 over 200 Sq Ft No change
$50 $57.50 $105 Each No change
$50 $52.50 $210 Each Bldg. No change
$50 $52.50 $157.50 up to 200 Sq Ft No change
$105 $236.25 over 200 Sq Ft No change
$50 $52.50 $160 Each Structure No change
$50 $52.50 $110 Each Structure No change
$5 Each Permit No change
$50 $52.50 $52.50 up to 100 Linear Ft No change
$105 $0.57 Linear Ft No change
$50 $52.50 $105 up to 100 Linear Ft No change
$105 $0.66 Linear Ft No change
$50 $52.50 $169 Each No change
$50 $52.50 $52.50 Each No change
$50 $26.25 $52.50 Each No change
$50 Sq Ft No change
$50 $52.50 $105 up to 100 Linear Ft No change
$105 $0.66 Linear Ft No change
Flag Pole
See Valuation Chart
Addition
Repair
Foundation Only Valuation based on $5 per Sq Ft

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION
Commercial Coach
Deck (wood)
Additional (over 200 Sq Ft)
Address Assignments
Additions, Residential
Additional Sq Ft
Balcony Addition
Additional
Carport (200 Sq Ft)
Additional Sq Ft on same side (over 200 Sq Ft)
Change of Use/Change of Occupancy
Antenna Installations
Awning/canopy (supported by the building)
Additional
Antennas - Telecom Facility (towers)

MISCELLANEOUS & CODE COMPLIANCE FEES
Masonry, Additional
Fireplace - Masonry
Pre-Fabricated/Metal/Inserts
Residential
Electronics/System Replacement
Fence - Non-Masonry, over 7 feet high
Non-Masonry, Additional
Masonry, all heights
Demolition - Commercial

4.c
Packet Pg. 46
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PERMIT ISSUANCE PLAN CHECK INSPECTION UNIT COMMENT
$50 $17.50 $26.25 First One No change
$2.10 $5.25 Each No change
$50 $105 $157.50 Each Bldg. No change
Mile No change
$50 $35 $52.50 up to 30 Linear Ft No change
$0.42 $0.84 Linear Ft No change
$50 $35 $32.50 up to 30 Linear Ft No change
$50 $0.42 $0.84 Linear Ft No change
$50 $52.50 $157.50 up to 300 Sq Ft No change
$26.25 $35 each 300 Sq Ft No change
$50 $84 $210 up to 300 Sq Ft No change
$31.50 $84 Each 300 Sq Ft No change
$50 $78.75 $84 up to 10 piles No change
$13.65 $6.30 Each No change
$50 $78.75 $84 up to 10 piles No change
$50 $13.65 $6.30 Each No change
$105 per Hour No change
$50 $105 $210 up to 300 Sq Ft No change
$0.21 $0.53 Sq Ft No change
$50 $35 $78.75 Each No change
$50 $35 $131.25 Each No change
$50 $52.50 $157.50 Each No change
$50 Each No change
$50 $35 $78.75 up to 50 Linear Ft No change
$0.21 $0.53 Linear Ft No change
Permit Issuance
Retaining Walls (concrete or masonry)
Additional
MISCELLANEOUS & CODE COMPLIANCE FEES, CONT.

Enclosed Patio/Porch
Lighting Poles
Additional Poles
Moved Buildings
Plus mileage cost outside city limits (Current Government Rate) Partitions - Commercial, Interior
Additional
Partitions - Residential, Interior
Additional
Covered Patio/Trellis/Arbor (not enclosed)
Additional Patio/Tresses/Arbor
Additional Enclosed Patio/Porch
Pile Foundation - Cast-in-place Concrete
Additional Piles
Driven (any type)
Additional Piles
Commercial
Plan Review Fee in excess of Submittal and two re-checks Remodel, Residential
Additional Remodel
Re-Roof- Residential, Roof over
Tear-off

4.c
Packet Pg. 47
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PERMIT ISSUANCE PLAN CHECK INSPECTION UNIT COMMENT
$50 $52.50 $105 up to 400 Sq Ft No change
$50 $35 $70 up to 400 Sq Ft No change
$50 $52.50 $96.60 up to 400 Sq Ft No change
$0.16 $0.21 Sq Ft No change
$50 $35 $52.50 per Site No change
$50 $26.25 $78.75 Each No change
$50 $35 $105 Each No change
$50 $70 $131.25 Each System No change
$50 $52.50 $105 First Flight No change
$10.50 $26.25 per Flight No change
$50 $52.50 $35 up to 100 Linear Ft No change
$0.11 $0.26 Linear Ft No change
$50 $78.75 $52.50 up to 100 Linear Ft No change
$0.11 $0.32 Linear Ft No change
$50 $78.25 $157.50 Each No change
$26.25 $17.85 Each No change
$50 $26.29 $52.50 Each No change
$50 $140 Each No change
$50 $16.80 $52.50 Each 3 No change
$50 $26.25 $59.85 Each 3 No change
$50 $35 $68.25 Each 3 No change
Windows and Doors - Replacement
New
Additional
Swimming Pools/Spas
Heater
Spa or Hot Tub, Prefabricated
Wells
New (Structural, in shear wall or masonry)
Additional
Stairs
Storage racks (shelving) - 0 to 8 ft high
Additional
Over 8 ft high
Additional Siding (all types)
Signs
Skylights- up to 10 Sq Ft
Over 10 Sq Ft or Structural work involved
MISCELLANEOUS & CODE COMPLIANCE FEES, CONT.

Solar Panels, Pool Heating/Water Heating
Siding - Stone and Brick Veneer
Stucco
All Others

4.c
Packet Pg. 48
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION

PERMIT ISSUANCE PLAN CHECK INSPECTION UNIT COMMENT
$50 $38.85 $45.15 No change
$50 $111.30 $130.20 No change
$50 $180.60 $212.10 No change
$50 $249.90 $294 No change
$50 $320.25 $375.90 No change
$50 $389.55 $457.80 No change
$50 $438.90 $516.60 No change
$50 No changeFees applicable for valuation of $30,000 plus $1.80 per $1,000 valuation over $30,0001
$15,001 to 20,000
$20,001 to 25,000
$25,001 to $30,000
$30,001 and up
Miscellaneous Repairs (Items not covered anywhere else in this fee schedule)
(Based on Valuation of the Work)
$1 to $1,000
$1,001 to $5,000
$5,001 to $10,000
$10,001 to $15,000
MISCELLANEOUS & CODE COMPLIANCE FEES, CONT.

4.c
Packet Pg. 49
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

COMMENT
No change
No change
No change
No change
No change
No change
No change
No change
No change
A contract, signed by all parties, for the cost to build a specific project may be substituted for the Building Valuation Data sheet as determined by the building official
$1,000,001 and up
$5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000, or fraction thereof
Plan Review Fees will be 65% of Building Inspection Fees $50,001 to $100,000
$643.75 for the first $50,000 plus $7 for each additional $1,000, or fraction thereof, to and including $100,000
$100,001 to $500,000
$993.75 for the first $100,000 plus $5.60 for each additional $1,000, or fraction thereof, to and including $500,000
$500,001 to $1,000,000
$3,233.75 for the first $500,000 plus $4.75 for each additional $1,000, or fraction thereof, to and including $1,00,000

COMMUNITY DEVELOPMENT DEPARTMENT

BUILDING DIVISION
The current building valuation data costs are published by the International Code Council and updated every 6 months. Please refer to www.ICCsafe.org to obtain the current costs. Apply the building valuation data to the table below. $69.25 for the first $2,000 plus $14 for each additional $1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each additional $1,000, or fraction thereof, to and including $50,000

BUILDING INSPECTION FEES

TOTAL VALUATION FEE
$1 to $500 $23.50
$501 to $2,000
$23.50 for the first $500 plus $3.05 for each additional $100, or fraction thereof, to and including $2,000
$2,001 to $25,000

4.c
Packet Pg. 50
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

CODE VIOLATION FINES COMMENT
Minor $50 No change
General $200 No change
Heath and Safety $500 No change
Definitions:

Subsequent Violations:

General: A "General" violation shall be defined as a violation of the Hanford Municipal Code, or other applicable law or code, that has the potential of creating a health or safety hazard to the occupants of a structure/building or the general public Health and Safety: A "Health and Safety" violation shall be defined as a violation of the Hanford Municipal Code or other applicable law or code that is a health or safety hazard to the occupants of a structure/building or the general public.

Second Violation- Within six months of the date of the initial citation, the fine shall be two times the initial fine.

Third Violation- Within six months of the date of the initial citation, the fine shall be four times the initial fine.

COMMUNITY DEVELOPMENT DEPARTMENT

CODE COMPLIANCE DIVISION
Minor: A "Minor" violation shall be defined as a violation of the Hanford Municipal Code, or other applicable law or code, that does not have the potential to create a health or safety hazard to the occupants of a structure/building or the general public.

4.c
Packet Pg. 51
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FIRE FEE POLICE FEE WATER FEE

LAND USE CATEGORY PER UNIT PER UNIT PER UNIT COMMENT
Low Density Residential $578.19 $313.75 $2,626.68 Fee increase (ENRCC index) Medium Density Residential $325.02 $463.94 $1,468.36 Fee increase (ENRCC index) High Density Residential $163.30 $150.47 $889.01 Fee increase (ENRCC index) Neighborhood Commercial $0.4851 $0.6461 $1.1196 Fee increase (ENRCC index) Regional Commercial $0.4043 $0.2838 $0.9765 Fee increase (ENRCC index) Service Commercial $0.6064 $0.0929 $1.3536 Fee increase (ENRCC index) Highway Commercial $0.4851 $0.2135 $1.1196 Fee increase (ENRCC index) Office Residential $0.2021 $0.3806 $1.2040 Fee increase (ENRCC index) Office $0.2274 $0.2291 $0.7784 Fee increase (ENRCC index) Neighborhood Mixed Use $0.4851 $0.6167 $1.3957 Fee increase (ENRCC index) Corridor Mixed Use $0.4851 $0.4189 $1.2576 Fee increase (ENRCC index) Downtown Mixed Use $0.0808 $0.3614 $0.2661 Fee increase (ENRCC index) Light Industrial $0.1410 $0.0133 $1.5759 Fee increase (ENRCC index) Heavy Industrial $0.1410 $0.0050 $1.6066 Fee increase (ENRCC index) Open Space $0.0000 $0.0000 $0.0000 No change
Public Facilities $0.0564 $0.0815 $1.3536 Fee increase (ENRCC index) Educational Facilities $0.0000 $0.0000 $0.7101 Fee increase (ENRCC index)

DEVELOPMENT IMPACT FEES

4.c
Packet Pg. 52
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

DEVELOPMENT IMPACT FEES

WASTEWATER FEE PARKS FEE STORM DRAIN FEE

LAND USE CATEGORY PER UNIT PER UNIT PER ACRE COMMENT
Low Density Residential $2,249.50 $2,899.77 $2,556.56 Fee increase (ENRCC index) Medium Density Residential $1,800.73 $2,596.95 $2,812.21 Fee increase (ENRCC index) High Density Residential $1,641.89 $2,294.13 $3,067.86 Fee increase (ENRCC index) Neighborhood Commercial $0.7572 $4,601.80 Fee increase (ENRCC index) Regional Commercial $0.7789 $4,601.80 Fee increase (ENRCC index) Service Commercial $0.7690 $4,601.80 Fee increase (ENRCC index) Highway Commercial $0.7572 $4,601.80 Fee increase (ENRCC index) Office Residential $1.6268 $3,067.86 Fee increase (ENRCC index) Office $0.7617 $4,601.80 Fee increase (ENRCC index)
Neighborhood Mixed Use $1.4789 $4,601.80 Fee increase (ENRCC index) Corridor Mixed Use $1.0648 $4,601.80 Fee increase (ENRCC index) Downtown Mixed Use $0.4647 $3,679.64 Fee increase (ENRCC index) Light Industrial $0.8726 $4,090.48 Fee increase (ENRCC index) Heavy Industrial $1.0057 $4,090.48 Fee increase (ENRCC index) Open Space $0.0000 $0.0000 No change
Public Facilities $0.7690 $3,579.17 Fee increase (ENRCC index) Educational Facilities $0.4732 $3,579.17 Fee increase (ENRCC index) *Wastewater treatment portion of fee is based on standard household strength waste of 200 MG/L B.O.D. and 200 MG/L S.S. and 300 gal./day flow rate
*Fee for residential uses is per dwelling unit. Fee for other uses is per building square foot.

4.c
Packet Pg. 53
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

REFUSE FEES

LAND USE CATEGORY PER UNIT COMMENT
Residential Container/Equip $523.39 Fee increase (ENRCC index) Commercial
Per No. of 1 cubic yard dumpsters $917.28 Fee increase (ENRCC index) Per No. of 1 cubic yard dumpsters $1,154.69 Fee increase (ENRCC index) Per No. of 1 cubic yard dumpsters $1,230.23 Fee increase (ENRCC index) Per No. of 1 cubic yard dumpsters $1,564.77 Fee increase (ENRCC index)

LAND USE CATEGORY COMMENT
Single-Family Residential $4,117.12 Dwelling Unit Fee increase (ENRCC index) Multi-Family Residential $2,891.02 Dwelling Unit Fee increase (ENRCC index) Senior Residential/Assisted Living $1,497.13 Dwelling Unit Fee increase (ENRCC index) Hotel/Motel (per room) $2,620.90 Room Fee increase (ENRCC index) Retail (<100KSF) unless specifically listed below $12,002.05 1,000 Sq Ft Fee increase (ENRCC index) Retail (>100KSF) $9,063.26 1,000 Sq Ft Fee increase (ENRCC index) Convenience Store- Without Gas Station $108,637.53 1,000 Sq Ft Fee increase (ENRCC index) Gas Station- With or Without Convenience Store $15,880.45 Fueling Position Fee increase (ENRCC index) Motor Vehicle Sales, Minor and Major Repair $2,273.70 1,000 Sq Ft Fee increase (ENRCC index) Restaurant- No Drive-thru $23,214.05 1,000 Sq Ft Fee increase (ENRCC index) Restaurant with Drive-thru- Stand-alone $106,098.14 1,000 Sq Ft Fee increase (ENRCC index) Restaurant with Drive-thru Within a Shopping Center $28,524.09 1,000 Sq Ft Fee increase (ENRCC index) General Office/Bank $5,108.29 1,000 Sq Ft Fee increase (ENRCC index) Medical/Dental Office $10,332.88 1,000 Sq Ft Fee increase (ENRCC index) Government $3,127.79 1,000 Sq Ft Fee increase (ENRCC index) Industrial/Service Commercial $2,056.03 1,000 Sq Ft Fee increase (ENRCC index) Warehouse/Distribution < 100,000 sq ft $1,695.90 1,000 Sq Ft Fee increase (ENRCC index) Warehouse/Distribution > 100,000 sq ft $815.58 1,000 Sq Ft Fee increase (ENRCC index) Mini Storage > 100,000 sq ft $815.58 1,000 Sq Ft Fee increase (ENRCC index) Religious Institution or Facility $2,221.41 1,000 Sq Ft Fee increase (ENRCC index) Other uses option $398.68 Trip Fee increase (ENRCC index)

DEVELOPMENT IMPACT FEES

CIRCULATION FEES PER UNIT

4.c
Packet Pg. 54
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

DEVELOPMENT IMPACT FEES

DEVELOPMENT FEE FOR

TYPE OF FEE SINGLE FAMILY RESIDENCE COMMENT
Fire, Police, Water, Wastewater, Parks $8,667.89 Fee increase (ENRCC index) Circulation $4,117.12 Fee increase (ENRCC index)
Storm Drainage $562.44 Fee increase (ENRCC index)
Refuse $523.39 Fee increase (ENRCC index)
Total $13,870.84 Fee increase (ENRCC index)

BENEFIT DISTRICT FEE

SANITARY SEWER AREA PER ACRE COMMENT
Area generally south of Hanford-Armona Road $971.03 Fee increase (ENRCC index) Area located Between Hanford-Armona Rd and Lacey Blvd $1,443.47 Fee increase (ENRCC index) Areal located between Lacey Blvd and Grangeville Blvd $2,174.60 Fee increase (ENRCC index) Area located between Grangeville Blvd and Hwy 43 $2,998.55 Fee increase (ENRCC index) Area generally south of Hanford-Armona Road $671.15 Fee increase (ENRCC index) Area located Between Hanford-Armona Rd and Lacey Blvd $1,036.00 Fee increase (ENRCC index) Area located between Lacey Blvd and Grangeville Blvd $1,408.56 Fee increase (ENRCC index) Area located between Grangeville Blvd and Fargo Ave $1,871.57 Fee increase (ENRCC index) Area located between Fargo Ave and Flint Ave $2,591.20 Fee increase (ENRCC index) 12th Ave Area of Benefit District (11-1/2 Ave to 13th Ave) 9th Ave Area of Benefit District (10th Ave to Hwy 43)

4.c
Packet Pg. 55
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

ITEM CREDIT PER UNIT UNIT COMMENT
Water
8" Pipeline $70 Lineal Foot Fee increase (ENRCC index)
12" Pipeline $186.96 Lineal Foot Fee increase (ENRCC index) 18" Pipeline $226.92 Lineal Foot Fee increase (ENRCC index) Groundwater Well (1,500 gpm) $1,295,262 Each Fee increase (ENRCC index) Pump Station (3 @ 3,100 gpm) $4,319,846 Each Fee increase (ENRCC index) Pump Station (4 @ 1,400 gpm) $2,955,173 Each Fee increase (ENRCC index) Storage Tank (1.5 MG) $3,690,674 Each Fee increase (ENRCC index) Land for Storage Tank or Well $43,166 Acre Fee increase (ENRCC index) Wastewater
8" Gravity Main $192 Lineal Foot Fee increase (ENRCC index) 12" Gravity Main $325.40 Lineal Foot Fee increase (ENRCC index) 15" Gravity Main $341.10 Lineal Foot Fee increase (ENRCC index) 18" Gravity Main $368.22 Lineal Foot Fee increase (ENRCC index) 21" Gravity Main $399.61 Lineal Foot Fee increase (ENRCC index) 24" Gravity Main $415.31 Lineal Foot Fee increase (ENRCC index) 27" Gravity Main $479.53 Lineal Foot Fee increase (ENRCC index) 30" Gravity Main $563.74 Lineal Foot Fee increase (ENRCC index) 36" Gravity Main $700.75 Lineal Foot Fee increase (ENRCC index) 18" Force Main $328.48 Lineal Foot Fee increase (ENRCC index) Lift Station $1,492.25 GPM Fee increase (ENRCC index)

IMPACT FEE CREDITS FROM WATER, WASTEWATER AND STORM DRAINANGE IMPACT FEES

DEVELOPMENT IMPACT FEES

4.c
Packet Pg. 56
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

ITEM CREDIT PER UNIT UNIT COMMENT

IMPACT FEE CREDITS FROM WATER, WASTEWATER AND STORM DRAINANGE IMPACT FEES

DEVELOPMENT IMPACT FEES
Storm Drain
12'' Pipeline $104 Lineal Foot Fee increase (ENRCC index) 21'' Pipeline $236.92 Lineal Foot Fee increase (ENRCC index) 24'' Pipeline $279.73 Lineal Foot Fee increase (ENRCC index) 30'' Pipeline $343.95 Lineal Foot Fee increase (ENRCC index) 36'' Pipeline $408.18 Lineal Foot Fee increase (ENRCC index) 42'' Pipeline $472.40 Lineal Foot Fee increase (ENRCC index) 48'' Pipeline $558.03 Lineal Foot Fee increase (ENRCC index) 60'' Pipeline $643.66 Lineal Foot Fee increase (ENRCC index) 96'' Pipeline $1,094.65 Lineal Foot Fee increase (ENRCC index) Retention Basin (0 to 5 acre feet) $35,655.28 Acre Foot Fee increase (ENRCC index) Retention Basin (Over 5 to 10 acre feet) $21,286.78 Acre Foot Fee increase (ENRCC index) Retention Basin (Over 10 to 20 acre feet) $12,113.31 Acre Foot Fee increase (ENRCC index) Retention Basin (Over 20 acre feet) $7,355.68 Acre Foot Fee increase (ENRCC index)

4.c
Packet Pg. 57
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

DEVELOPMENT IMPACT FEES

ITEM CREDIT PER UNIT UNIT COMMENT
Circulation- Arterial and Major Arterial Street
Median Curb (both sides) $21.58 Lineal Foot Fee increase (ENRCC index) Median Concrete (16' wide) $172.66 Lineal Foot Fee increase (ENRCC index) Pavement (one side- 22' wide) $85.89 Lineal Foot Fee increase (ENRCC index) Right of Way in Exceeding 42' Wide Half Street $2.23 Square Foot Fee increase (ENRCC index) Circulation- Collection Street
Pavement (one side- 18' wide) $61.25 Lineal Foot Fee increase (ENRCC index) Circulation- Street Intersections
Traffic Signal $431,661 Each Fee increase (ENRCC index) Intersection Improvements (full) $431,661 Each Fee increase (ENRCC index) Parks- Must be Identified in General Plan
Park Improvements $198,839.38 Acre Fee increase (ENRCC index) Land for Park $97,124 Acre Fee increase (ENRCC index)

IMPACT FEE CREDITS FROM CIRCULATION AND PARKS IMPACT FEE ACCOUNTS

4.c
Packet Pg. 58
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

APPLICATION/PERMIT
Public Street and Infrastructure Improvement Plan Review/Inspection Fee 6% of the first $5,000 of improvement costs or fraction thereof No chan ge 5% of the next $20,000 of improvement costs or fraction thereof No chan ge

4.5% of the next $75,000 of improvement costs or fraction thereof No chan ge

3.5% of the next $150,000 of improvement costs or fraction thereof No chan ge 2% of all amounts of improvement costs over $250,000 No chan ge Water Meter Inspection Fee (all land uses) per meter $85 No change Backflow Prevention Assembly Inspection Fee (all land uses) $80 No change

GRADING PLAN REVIEW
Residential: Single Family Residence $1,050 No chan ge Two or Three Units $1,800 No chan ge
Four through Eight Units $3,050 No chan ge
Eight or More Units $4,400 No chan ge
Commercial: Sites less than one-half acre $2,700 No chan ge Sites from one-half to one acre $4,200 No chan ge
Sites one to five acres $5,700 No chan ge
Sites over five acres $5,700 plus $85/acre No change
Permit Extensions $25 No chan ge

PUBLIC WORKS DEPARTMENT

4.c
Packet Pg. 59
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT

PUBLIC WORKS DEPARTMENT

ENCROACHMENT PERMIT
Annual Permit $250 No change
Annual Permit (Utilities) $1,000 No chan ge
Annual Permit (Trees) $900 No chan ge
Regular Encroachment Permit $50 No chan ge

TRANSPORTATION PERMIT
Annual Permit $90 No chan
ge
Regular Transportation Permit $18 No chan ge

MISCELLANEOUS
Construction Water Meter Deposit $1,000 No chan
ge
Conditional Watering Permit $25 No chan ge
Pool Drain Permit $25 No chan ge
Banner Permit $100 No change

4.c
Packet Pg. 60
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT
Overnight parking- Single $8 per Night No change
Overnight parking- Twin $12 per Night No change
Overnight Parking- Jet $20 per Night No change
Overnight Vehicle Parking inside Airport Perimeter $4 per Night Existing fee added Airport Tiedown- Long Term $47 per Month No change
Covered T-Spaces (1-10 & 20-40) $85 per Month No change T-Hangar Spaces (11-19) $178 per Month No change
Port-a-Port (1,200 sq. ft. or less) $610 per Year No change Port-a-Port (1,800 sq. ft. to 2,100 sq. ft.) $620 per Year No change Hangar Ground Lease (0 to 1,600 sq. ft.) $780 per Year No change Hangar Ground Lease (1,601 sq. ft. to 2,300 sq. ft.) $870 per Year No change Hangar Ground Lease (2,301 sq. ft. to 4,500 sq. ft.) $950 per Year No change Hangar Ground Lease (4,501 sq. ft. to 5,000 sq. ft.) $1,830 per Year No change Hangar Ground Lease (5,001 sq. ft. and above) $0.374 per Sq. Ft. No change Heavy Appliance Electricity Surcharge $35 per Month No change

AIRPORT

4.c
Packet Pg. 61
Attachment: Master Fee Schedule FY22-23 (Finance: Presentation of the City of Hanford Master Fee

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: B

SUBJECT:

City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Fredie Quair.

RECOMMENDATION:

That the City Council, by motion, approve the denial of the claim and authorize the City Clerk to send out notification of such to the claimant.

BACKGROUND:

A claim for damages against the City was received by the following claimant: Fredie Quair.

After review by the Third Party Administrator, it was determined that the claim should be rejected due to the construction area that caused damage was under contract. The Administrator will tender to the contractor.

Accordingly, it is the City Manager's decision to act in accordance with the recommendation of the Administrator to deny the claim.

FISCAL IMPACT:

ATTACHMENTS:

14.B
Packet Pg. 62

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: C

SUBJECT:

City Clerk: Approval of the Minutes of the March 15, 2022 Meeting

Recommendation:

Approve the minutes of the March 15, 2022 Meeting.

FISCAL IMPACT:

ATTACHMENTS:

3.15.2022

14.C
Packet Pg. 63

CITY COUNCIL MEETING

MINUTES
March 15, 2022 7:00 PM
Council Chambers
400 N. Douty St.
4:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:

Vice Mayor Morrow called the study session and closed session to order at 4:00 p.m.

ROLL CALL BY THE CITY CLERK :

Present: Kalish Morrow, Diane Sharp, Amanda Saltray, Art Brieno

Late: Francisco Ramirez
PUBLIC COMMENT :

Comments from the public are limited to items on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

None.

STUDY SESSION:

A. Presentation, by SDI Presence LLC, of the analysis and project management plan for implementation of critical systems of Enterprise Resource Planning, Land Management System, Utility Billing and Payroll/HR for the City.

SDI Presence LLC , Consultant Mike Allen presented the analysis and project management plan for implementation of critical systems of Enterprise Resource Planning, Land Management System, Utility Billing and Payroll/HR for the council’s review. Public Works Director John Doyel discussed the city meter system and the next steps. City Manager Cifuentez discussed the amount of staff time saved with the new time keeping system. Staff and the consultant answered questioned from the Council.

B. Fire: Presentation and Review of the recently compl eted Guiding Documents for the City of Hanford Fire Department
Fire C hief Steve Pendergrass presented the guiding documents for the Council's review . Chi ef Pendergrass answered questions from the Council.

The Council convened to closed session at 5:24 p.m.

CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:

14.C.a
Packet Pg. 64
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)
CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION (GC 54956.9 (d)(9)):

1. Public entity claim.

2. Threatened litigation regarding zoning and land use matter.

CONFERENCE WITH LABOR NEGOTIATOR (GC 54957.6):

Agency designated representatives: Che Johnson, Mario Cifuentez, Sarah Cardoza, Chris Tavarez, Brenda Garcia.

Employee Organizations: Hanford Professional Firefighters Local 3898, Hanford Service Employees International Unit 521, Hanford Police O fficers Association, General Employees Management Association, Executive Management Employees Association.

CALL TO ORDER REGULAR SESSION:

Vice Mayor Morrow called the meeting to order at 7:00 p.m.

ROLL CALL:

Attendee Name Title Status Arrived
Diane Sharp Council Member Present 3:50 PM
Art Brieno Council Member Present 3:50 PM
Kalish Morrow Vice Mayor Present 3:55 PM
Amanda Saltray Council Member Present 3:50 PM
Francisco Ramirez Council Member Late 4:13 PM

INVOCATION:

The invocation was led by Pastor Mike Kilcrease.

FLAG SALUTE:

The flag salute was led by Vice Mayor Morrow
CLOSED SESSION ACTION REPORT:

None.

COUNCIL REPORTS/GENERAL REPORTS:

Brief information -only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).

Council Member's Sharp, Ramirez and Saltray discussed the meetings and events they attended.

Vice Mayor Morrow and Council Member Brieno had nothing to report.

PUBLIC COMMENT:

This is the time for citizens to comment on subject matters not on the agenda within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. Comments related to Public Hearing items will be heard at the time the item is discussed.

14.C.a
Packet Pg. 65
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)

A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.

KCAO Executive Director Jeff Gar ner commented on item D and discussed the services the organization can provide. He also requested to pull the item from the consent calendar.

Rhonda Mayer and husband Michael (he gave her his public comment tim e) read a letter that was submitted to the City Clerk.

Tony Winterowd, former Pastor of First Presbyterian Church spoke in support of Diane Sharp.

Rochelle Hill read her public records request that was submitted to the City Clerk's office. City Manager Cifuentez responded to her comment.

Art Perez commented on the Northstar Project.

Bob Ramos commented on Northstar project and questioned the public notice of the project . He also commented on the site plan review process.

Michael Quinn commented the Planning Department process. He also shared his concerns of inappropriate public comments.

Shelly Barker commented on the negative feedback from the community.

Renee Irons commented on the next -door app and shared her concerns regarding the safety around the area of Northstar project. Police Chief Sever responded to Ms. Irons comment.

Susan Tackett shared her experience with hir ing and helping the homeless. She a lso s poke in support of the Northstar Project and shared her concerns regarding the Council reorganization.

Emily Burnias commented on the responsibilities of the Council. She also invited the Council to her upcoming event.

Liz Toppan commented the Northstar Project and expressed her concerns regarding the future tenants of the units .

Susan Mets co mmented on the meetings she attended with so me of the city staff. She shared her suggestions to improve security in the area of the Northstar Project.

Christine Leach asked the Council not to approve the Northstar project. She also commented on the upcoming election.

REORGANIZATION OF THE CITY COUNCIL SELECTION OF THE MAYOR AND VICE MAYOR:

Reorganization of the City Council - Selection of the Mayor and Vice Mayor City Attorney Mizote discussed the resigna tion of Diane Sharp as the Mayor and the recommendation to accept the resignation and conduct a reorganization to appoint a new Mayor and a new Vice Mayor, if necessary, to serve for the remainder of the 2022 term.

The m otion to accept Diane Sharp's resignation as the Mayor was introduced by Council Member Ramirez and seconded by Council Member Brieno. Motion approved (4-0)

Mr. Mizote called for the nominations for Mayor and Vice Mayor. Kalish Morrow was nominated by Council Member Ramirez. Council approved. (5-0)

14.C.a
Packet Pg. 66
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)

Council Member Brieno nominated Francisco Ramirez for Vice Mayor, Mayor Morrow nominated Amanda Saltray for Vice Mayor , and Council Member Sharp nominated Diane Sharp for Vice Mayor. The Council approved Diane Sharp for Vice Mayor. (3/2)
RECESS:

The Council took a short recess.

CONSENT CALENDAR:

Consent Calendar items are considered routine and will be enacted in one motion .

There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be di scussed and voted upon by a separate motion.

Item D was pulled during the public comment period. Motion to approve the consent calendar except the items pulled for separate discussion.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.

B. City Clerk: Approval of the Minutes of the August 17, 2021 Meeting C. City Clerk: Approval of the Minutes of the September 7, 2021 Meeting D. Public Works: Adoption of Resolution No. 22-09-R regarding the public transit needs within the City of Hanford and authorization for the City Manager to sign and submit claims for funds and any subsequent amended claims required; 2) Determine, based on City's financial participation in and support of the existing Kings County Area Public Transit System, that there are no areas within the City of Hanford with unmet public transit needs which could reasonably be met by the expansion of the existing system or by the establishment of a new system; 3) Approval of the filing of the Notice of Exemption to certify that projects to be constructed with these funds are categorically exempt from the California Environmental Quality Act.

E. Public Works: Authorization for the City of Hanford to Accept an Easement Deed for Right -of- Way purposes, from PaPa G's, LLC. (Hanford Armona Road at Williams Street) F. Publi c Works: Authorization for the Director of Public Works to send a letter to the Local Agency Formation Commission (LAFCO), requesting the extension of services for seven (7) dwelling units on two (2) parcels in the County of Kings without annexation by th e City of Hanford. (10th Avenue south of Hanford Armona Road).

ITEMS PULLED:

1. Community Development - Housing: Award of Contract Fair Housing Education Services [Item D]

14.C.a
Packet Pg. 67
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)

Pulled by Jeff Garner, KCAO Executive Director

Administrative Analyst Sandra Mar tinez discussed the background and RFP process. She answered questions from the Council. The Council discussed reissuing the RFP to allow Kings Community Action Organization (KCAO) the opportunity to submit a proposal.

Council Member Saltray made a substitute motion to reissue the RFP. Motion was not seconded. Motion failed.

Motion to approve with the amendment to monitor the agency for performance.

RESULT: APPROVED AS AMENDED [4 TO 1]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Art Brieno, Council Member
AYES: Sharp, Brieno, Morrow, Ramirez
NAYS: Saltray
8:00 P.M. PUBLIC HEARING:

A. Clerk: Conduct the Fourth Public Hearing to Receive an update on the Redistricting Process City Manager Cifuentez provided a brief background of the selected maps and re quested to continue the hearing on April 5, 2022.

Motion to continue the public hearing to April 5, 2022.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. A public hearing to consider the issuance of bonds by the California State wide Communities Development Authority in support of the Northstar Apartments project (TEFRA Hearing) City Manager Cifuentez discussed the request from the applicant to postpone the public hearing.

Motion to continue the public hearing on April 5, 2022.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
GENERAL BUSINESS:

A. Public Works: Authorization to Award a contract to Robert Marks Plumbing of Visalia Ca, in the amount of $45,910.53, establish a construction contingency of $4,600.00; and approve an additional appropriation of $31,900.00 from the Accumula ted Capital Outlay Reserves to fully fund the Civic Auditorium Sewer Main Replacement Project.

14.C.a
Packet Pg. 68
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)
Public Works Director John Doyel provided the project details and invited questions from the Council. The Council questioned funding options for the project . City Manager Cifuentez addressed the Council concerns regarding the use of ARPA funds for the project.

Motion to approve.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Art Brieno, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. Public Works: Authorization to Award a contract to Best Contracting Services, Inc., of Gardena CA, in the amount of $368,450.00, Award the purchase of roofing material to The Garland Company in the amount of $318,412.44, Establish a construction contingency of $36,485.00; and Approve an additional appropriation of $63,347.44 from the Accumulated Capital Outlay Reserves to fully fund the Civic Auditorium Roof Replacement Project.

Public Works Director John Doyel discussed the project and answered questions from the Council.

Motion to approve.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
C. Parks and Community Services: Authorization to Award a contract to American Incorporated of Visalia CA, in the amount of $129,787.00 for the mechanical portion Civic Auditorium Cooler replacement project, authorization to award a contract to Gilbert Electric Company out of Hanford CA, in the amount of $46,500.00 for the electrical portion of the project, authorization to award a contract to Robert Marks Plumbing out of Visalia CA in the amount of $16,643.27, authorization to award the purchase of the coolers to FACSCO out of Fresno CA in the amount of $49,158.33, establish a construction contingency of $19,300.00; approve an additional appropriation of $103,320.00 from the Building Equipment Replacement Reserves; and approve an Additional Appropriation of $158,059.60 from the Accumulated Capital Outlay Reserves to fully fund the Civic Auditorium Roof Cooler Replacement Project.

Parks and Community Services Direct Brad Albert provided an overview of the project and discussed the proposed repairs. Building Superintendent Randy Shaw cl arified that the units will not be accessible by the public. Staff answered questions from the Council.

Motion to approve.

RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
COUNCIL COMMENTS AND COMMUNICATIONS:

14.C.a
Packet Pg. 69
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)
At this time, any Council Member may ask a question for clar ification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (GOV. CODE SEC. 54954.2) Council Future Agenda Items
The Council directed staff to bring back the City Council Member Handbook for review at a future study session.

ADJOURNMENT:

Mayor Morrow adjourned the meeting at 8:23 p.m.

Respectfully submitted,

Natalie Corral
City Clerk

14.C.a
Packet Pg. 70
Attachment: 3.15.2022 (Clerk: 3.15.2022 Minutes)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: D

SUBJECT:

Administration: Approval of Memorandum of Understanding with the Hanford Police Officers Association (HPOA) with changes to be effective from July 1, 2022 through June 30, 2025.

RECOMMENDATION:

That the City Council, by motion, approve the attached Memorandum of Understanding (MOU) and authorize administration to amend all other documents as may be necessary to implement said negotiated changes.

BACKGROUND:

The City of Hanford and the Hanford Police Officer Association (HPOA) have negotiated over the past two and a half months, and, within the scope of the Meyers-Milias Brown Act, City representatives have concluded labor negotiations with HPOA that resulted in a fair and equitable compensation increase that was within the City’s financial ability to provide. City representatives and HPOA have reached an agreement restating current benefits as well as agreeing on multiple amendments pertaining to wages, benefits and working conditions.

The following subjects were agreed upon:

Term: Three years (July 1, 2022 through June 30, 2022)
Wages:

Using five (5) comparable agencies (Delano, Dinuba, Merced, Tulare and Visalia) the following will be provided:

Year One - Median of market placement or internal alignment plus an additional three percent (3%).

Year Two - Additional two percent (2%) increase effective the first full pay-period in July 2023.

Year Three - Additional two percent (2%) increase effective the first full pay-period in July 2024.

Furthermore, a new salary schedule has been created which encompasses a one percent (1%) difference between each range.

14.D
Packet Pg. 71
Sergeant Probation/Evaluation:

The City agrees to amend the Performance Evaluation policy to coordinate step increases upon completion of probation (after 6 months) and with annual evaluations thereafter.

Holiday in Lieu
Amend section to include Christmas Eve, New Year’s Eve and one (1) floating holiday for Juneteenth. The City recognizes that this update will need to occur on a City-wide basis.

Updates to the MOU will include increased accrual amounts to incorporate added holidays and amendment to the processing of holiday in lieu hours.

Grooming Standards
The Department and POA agree to meet and confer following ratification of this agreement to make adjustments regarding the Department facial hair policy, and to discuss the Department tattoo policy. Tuition Reimbursement
Amend the current Administrative Regulation and MOU to reflect a reimbursement program by eliminating the pre-payment option. Increase current allowance to $5,000 per fiscal year for courses taken towards a bachelor’s, master's, or doctoral degree only (no training/certificate course work).

Side Letter Agreements
Incorporate all Side Letter Agreements previously reached with HPOA into Memorandum of Understanding (MOU).

Life Insurance
Add section to MOU and increase life insurance premium by $25,000 to $50,000 for Lieutenants and Captains. In addition, the City will provide a life insurance plan (anticipated $50,000) for Police Officers, Corporals and Sergeants. Both updates will go into effect January 1, 2023, and cost sharing for the first $20,000 voluntary life/AD&D insurance will be eliminated concurrently.

Cell Phone Reimbursement
Amend current Administrative Regulation to reflect a Technology Reimbursement policy providing $100/month for cell phone/internet reimbursement and maintain $50/month for cell phone reimbursement.

Bereavement Leave
Amend section to specifically identify applicable relatives.

Health Plans
Amend section to reflect current plans.

Sick Leave
Amend section to state sick leave shall be taken in 15-minute increments.

Management Leave
Amend section to remove the Management Leave benefit for non-exempt employees and clarify this benefit is provided to employees assigned to the position of Police Lieutenant and Police Captain only. Furthermore, effective January 1, 2023, the number of Management Leave hours provided shall increase from 62.4 to 64.

Reopener
The City may re-open negotiations regarding economic items if the City Council declares a fiscal emergency during the term of the agreement.

FISCAL IMPACT:

14.D
Packet Pg. 72
Year 1: Approximate total General Fund impact - $930,000 Year 2: Approximate total General Fund impact - $210,000 Year 3: Approximate total General Fund impact - $280,000

ATTACHMENTS:

HPOA MOU Final 7-27-22

14.D
Packet Pg. 73

Memorandum of Understanding
between
City of Hanford
and
Hanford Police Officers Association

Term: July 1, 2022 - June 30, 2025

Last Revised: 07/27/2022

14.D.a
Packet Pg. 74
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)

This page was intentionally left blank

14.D.a
Packet Pg. 75
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)

TABLE OF CONTENTS

Memorandum of Understanding (MOU) concerning wages, hours and other terms and conditions of employment between the City of Hanford and the Hanford Police Officers Association July 1, 2022 through June 30, 2025.

SECTION 1

1.01 Preamble………………………………………………………………………. 1

1.02 Recognition……………………………………………………………………. 1

1.03 Purpose………………………………………………………………………… 1

1.04 City Rights……………………………………………………………………... 1

1.05 Maintenance of Operations……………………………………………………. 2

SECTION 2

2.01 Wages…………………………………………………………………………... 3

2.02 Standard Work Period…………………………………………………………. 3

2.03 Overtime………………………………………………………………………... 6

2.04 Callback………………………………………………………………………… 8

2.04.01 Standby Pay………………………………………………………………….... 8

2.05 Holidays………………………………………………………………………... 9

2.06 Vacation………………………………………………………………………... 9

2.07 Sick Leave……………………………………………………………………… 10

2.08 Long Term and Short Term Disability…………………………………………. 13

2.08.01 Catastrophic Leave……………………………………………………………... 14

2.09 Bereavement Leave……………………………………………………………. 14

2.10 Request for Leave of Absence…………………………………………………. 14

2.11 Tuition Reimbursement………………………………………………………… 15

2.12 Compensation for Police Services……………………………………………... 15

2.13 Mileage Reimbursement……………………………………………………... 16

2.14 Uniform Allowance……………………………………………………………. 16

2.15 Health and Life Insurance……………………………………………………… 16

2.16 POST Certificate Incentive Pay………………………………………………... 17

2.17 Retirement……………………………………………………………………… 18

2.18 Field Training Officer Differential Pay………………………………………… 18

2.19 Dues Deduction………………………………………………………………… 18

2.20 Bilingual Pay…………………………………………………………………… 19

2.21 Traffic Enforcement and Safety Team, Motorcycle Unit……………………… 19

2.22 Internal Affairs and Disciplinary Action Time Frame…………………………. 19

2.23 Grooming Standards……………………………………………………………. 19

2.24 Ballistic Vests…………………………………………………………………... 19

2.25 Specialty Pay…………………………………………………………………… 19

2.26 Travel………………………………………………………………………… 20

2.27 POST Physical Examinations…………………………………………………. 20

2.28 Employee Medical Plan………………………………………………………... 20

2.29 Direct Deposit of Payroll Checks………………………………………………. 20

2.30 Longevity Pay…………………………………………………………………. 20

14.D.a
Packet Pg. 76
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)

2.31 Deferred Compensation………………………………………………………... 21

2.32 Probationary Period………………………………………………………….... 21

2.33 Performance Evaluation………………………………………………………... 22

2.34 New Hire Orientations…………………………………………………………. 23

2.35 Community Involvement (Volunteer Hours) ………………………………….. 23

2.36 Acting Pay……………………………………………………………………… 23

2.37 Working out of Classification………………………………………………….. 23

2.38 Public Records Act Request (Senate Bill 1421).………………………………. 23

2.39 Management Leave……………………………………………………………. 23

SECTION 3

3.01 Disciplinary Action……………………………………………………………. 25

SECTION 4

4.01 Grievance Procedures…………………………………………………………... 30

SECTION 5

5.01 Conclusiveness…………………………………………………………………. 32

5.02 Accumulation/Vesting…………………………………………………………. 32

5.03 Savings Clause…………………………………………………………………. 32

5.04 Non-Discrimination……………………………………………………………. 33

5.05 Term……………………………………………………………………………. 33

14.D.a
Packet Pg. 77
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
1 SECTION 1

1.01 Preamble

The following constitutes a Memorandum of Understanding (MOU) between the City of Hanford (“City”) and the Hanford Police Officers Association (“HPOA”) as a result of meeting and conferring in good faith concerning wages, hours and other terms and conditions of employment and the City Council action pursuant to Government Code Section 3500 et. seq. and the City's Employer - Employee Relations Policy Chapter 12, Hanford Personnel Rules and Regulations.

1.02 Recognition

Under the terms of Chapter 12 of the Merit System Rules and Regulations, the City formally recognizes the HPOA as the recognized employee organization for Sworn Police Officers, Corporals, Sergeants, non-sworn Police Cadets, Lieutenants and Captains.

1.03 Purpose

It is the purpose of this MOU to promote and provide for harmonious relations, cooperation and understanding between the City and the employees covered herein and to provide an ord erly and equitable means of resolving any misunderstanding or difference which may arise regarding wages, hours and other terms and conditions of employment.

1.04 City Rights

Notwithstanding any provision of this agreement, nothing contained herein shall restrict or obstruct the inherent or legal rights of the City as they relate to its general legislative process. These rights include, but are not limited to:

A. Determining the goals, objectives and mission of the City’s departments, offices, committees or commissions;

B. Establishing standards of selecting City personnel;

C. Implementing and executing standards of continued employment with the City;

D. Identifying the work to be performed and allocating such work to City personnel;

E. Directing its personnel and administering discipline;

F. Relieving its personnel from duty;

14.D.a
Packet Pg. 78
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
2 G. Undertaking all necessary actions during emergencies;

H. Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of this MOU and City rules and regulations;

I. Layoff employees pursuant to the city rules and regulations;

J. Subject to the provisions of the Meyers -Millias-Brown Act the City reserves the right to direct employees, including scheduling and assigning work, work hours and overtime.

1.05 Maintenance of Operations

For the term of this MOU neither the HPOA nor any person acting in its behalf, will cause, authorize, engage in, nor will any of the members of the HPOA take part in a strike against the City, a work stoppage, slow down, picketing or concerted failure to report for duty, or unauthorized absence or abstinence from the full and faithful performance of their duties of employment, including compliance with the request of other labor organizations or bargaining units to engage in such activities. This is not to mean that the HPOA or HPOA members are wa iving any rights as to protection of personal safety as they may pertain to refusal to cross the picket lines of another public employee organization on strike, or to informational picketing by employees on their own time.

14.D.a
Packet Pg. 79
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
3 SECTION 2

2.01 Wages

Using five comparable agencies (Delano, Dinuba, Merced, Tulare, and Visalia) the following increases will be provided:

Year One – Median of market placement or internal alignment plus three percent (3%) effective the first full pay-period following ratification and formal approval by City Council.

Year Two – Additional two percent (2%) increase effective the first full pay-period in July 2023.

Year Three – Additional two percent (2%) increase effective the first full pay-period in July 2024.

A new salary schedule has been created which will encompass a one percent (1%) difference between each range.

2.02 Standard Work Period

I. Traditional Schedule

The average regular workweek for affecte d employees shall be 40 hours. The traditional schedule is five (5) workdays of eight (8) hours during each seven-day work period.

In lieu of a traditional schedule, Police Lieutenants and Police Captains may work an alternative work schedule as approved by the Chief of Police.

Employees working the special assignments of School Resources Officer, Gang Task Force, Narcotics Task Force, Traffic Enforcement Unit, and any newly formed special assignment necessitated by grants or other circumstances shall have a traditional schedule with the duty shift hours to be determined by the Chief of Police. Notwithstanding the above, the employees temporarily assigned to the Gang Task Force and the Problem Oriented Policing Team, may work an alternative work schedule including the 4/10 plan, consisting of four (4), ten hour (10-hour) days worked consecutively per week in a two (2) week pay period, on a temporary basis as determined by the Chief of Police.

Employees assigned to the Investigative Section of the Hanford Police Department shall have a standard duty shift of 7:00 a.m. through 3:00 p.m. The duty hours are five (5) workdays of eight (8) hour shifts, Monday through Friday. Employees assigned to the Investigative Section and on a 4/10 plan shall have a standard duty shift of Monday through Thursday from 0700-1700 hours or Tuesday through Friday from 0700-1700 hours.

Employees shall be given a thirty (30) minute meal break per duty shift and two (2) fifteen (15) minute breaks when possible, during which time he/she will remain on duty, in

14.D.a
Packet Pg. 80
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
4 uniform and subject to call. The two breaks and one one-half hour meal break shall be paid time and shall be included in the workday. Employees shall not be eligible for overtime pay for breaks and meal periods not taken due to duties and responsibilities of work assignments.

II. Alternative Work Schedule: 3/12 Plus 8 Plan

A. Employees assigned to the Uniformed Operations Division or other special teams as may be formed through grants or other special circumstances, except those assigned to the Traffic Enforcement Team and Problem Oriented Policing Team, shall work an alternati ve work schedule, hereinafter referred to as the 3/12 plus 8 plan. The plan shall have two (2) work weeks per pay period, a 36 hour work week consisting of three (3) twelve (12) hour shifts and a 44 hour work week consisting of three twelve (12) hour shif ts and one eight (8) hour shift, equaling 160 hours during each 14 day work period or a 32 hour work week consisting of two (2) twelve (12) hour shifts and one eight (8) hour shift and a 48 hour work week consisting of four (4) twelve (12) hours shifts equ aling 160 hours during each 14 day work period.

B. The standard duty shift for employees working the 3/12 plus 8 plan shall be:

Day Watch: 0700 hours to 1900 hours;
Night Watch: 1900 hours to 0700 hours;

C. Personnel assigned to a Utility slot will primarily have fixed days off. When there is a reduction in manpower, the Utility officer may be reassigned different shifts and different days off as determined by management. The reassignment will remain in effect until staffing needs are brought up to ful l staff or there is no further need for the officer to remain on the reassignment.

D. Personnel assigned on an alternative work schedule shall continue to accrue vacation, holiday and sick leave in accordance with the current accrual rates. When vacation, holiday time or sick leave are used, the employee shall be charged based on actual time taken, calculated hour for hour.

E. Employees on the alternative schedule shall be given a thirty (30) minute meal break per duty shift and two (2) fifteen (15) minute b reaks when possible, during which time he/she will remain on duty, in uniform and subject to call. The two (2) breaks and one one -half hour meal break shall be paid time and shall be included in the workday. Employees shall not be eligible for overtime p ay for breaks and meal periods not taken due to duties and responsibilities of work assignments.

F. The City agrees to meet and confer regarding any intent to terminate participation in the 3/12 plus 8 plan.

14.D.a
Packet Pg. 81
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
5 III. Traffic Enforcement Unit Alternative Work Schedule 4/10

A. Traffic Enforcement Team Officers shall be assigned to work an Alternative Work Schedule known as a 4/10 Alternative Work Schedule. The plan shall consist of four (4), ten hour (10-hour) work days worked consecutively per week in a two (2) week pay period. During the annual Kings County Fair, assigned shift start times shall remain flexible to meet the needs of the Department and to ensure proper rest time for effected personnel.

B. Personnel assigned to the Traffic Enforcement Team shall par ticipate in a mandatory shift rotation and schedule mutually agreed upon by the Chief of Police and the HPOA.

C. For the purpose of clarifying an existing management prerogative, Department Administration may, at its discretion, establish minimum staffing levels. Minimum staffing levels for Traffic Enforcement Personnel include one officer Monday through Friday from 0700-1700 hours.

D. The City shall have the right to flex schedules under any one of the following conditions:
i. On an as needed basis for emergency situations; and
ii. During a preplanned event as described above (Annual Kings County Fair).

E. Examples of emergency situations shall be defined but are not limited to, natural disasters, officer involved shooting, major crime event, riot or demon stration, air crash, act of terrorism, or a fire or explosion.

IV. Canine Handler Schedule

Employees assigned to the position of canine handler shall work 3/12 plus 8 plan and will be as follows according the number of canine officers assigned in the department:

Two Canine Handlers – Employees assigned to the position of canine handler shall work 3/12 plus 8 plan. The plan shall have two (2) work weeks per pay-period, a 36 hour work week consisting of three (3) twelve (12) hours shifts and a 44 hour work week consisting of three (3) twelve (12) hour shifts and one eight (8) hour shift equaling 160 hours during each 14 day work period. The duty shifts will be Monday through Wednesday and Thursday through Saturday and rotate working every Sunday. The duty ho urs shall be 1500 hours to 0300 hours and 1900 hours to 0300 hours on the eight (8) hour day.

Three Canine Handlers – Employees assigned to the position of canine handler shall work 3/12 plus 8 plan. The plan shall have (2) work weeks per pay period, a 36 hour work week consisting of three (3) twelve (12) hours shifts and a 44 hour work week consisting of three (3) twelve (12) hours shifts and one eight (8) hour shift equaling 160 hours during each 14 day work period. The duty shifts will be Monday thr ough Wednesday and Thursday through Saturday and rotate every Sunday. The duty hours for the Monday through Wednesday officers shall be 1500 hours to 0300 hours and 1900 hours to 0300 hours on the eight (8) hour day. The duty shifts for the Thursday thro ugh Saturday officers will be

14.D.a
Packet Pg. 82
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
6 0700 hours to 1900 hours and 1900 hours to 0700 hours. The eight (8) hour day for the Thursday through Sunday officers will be 1100 hours to 1900 hours and 1900 hours to 0300 hours.

Four Canine Handlers – Employees assigned to the position of canine handler shall fall under the 2.02 Alternative Work Schedule: 3/12 Plus 8 Plan of the MOU.

Canine Handlers shall be paid an additional four (4) hours straight time per week, in addition to their base pay, for such time the canine handler is actually assigned to a canine to care for. This additional pay is to compensate the officer for time spent feeding and caring for the canine. The canine handler shall be subject to all policies developed by the City as they pertain to the care, training and responsibilities of the canine.

2.03 Overtime

I. Administration – It is the policy of the City that overtime work is to be kept to the minimum consistent with protection of life, property, and the efficient operation of the departments and activities of the City and that overtime work be compensated for by time off wherever practicable. All work requiring any employee to work overtime hours must be approved by the Department Head or his/her designated representative prior to the work being performed, with the exception of emergency situations.

In the event compensatory time off is used as the method of compensating for overtime, these hours may be accrued in a bank with a cap of two hundred (200) hours. Employees may cash out any hours in excess of one-hundred (100) during any pay-period. The number of hours that the e mployee requests to cash out must be indicated by them on their timesheet.

Employees may not use compensation time, holiday bank, or vacation time for the purposes of working an overtime assignment unless mutually agreed upon by the department and the employee.

Employees leaving the municipal service with accrued hours of compensatory time off, shall be paid at the employee’s current rate of pay for all accrued hours upon termination.

A. Overtime shall commence at the time an employee reaches the place where he/she is directed to report and shall continue until he/she is released or the work is completed whichever is the earlier except as follows:

1. Employees who attend court outside of Kings County or mandatory training, except a basic academy, shall receiv e FLSA overtime consistent with existing law.

B. Overtime immediately following a regularly scheduled duty shift will not be subject to a minimum hour guarantee.

14.D.a
Packet Pg. 83
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
7 C. It is understood that effective with ratification of the predecessor agreement of February 17, 1998, any hours in a compensatory bank are non-FLSA hours.

II. Traditional Work Schedule - Employees shall receive overtime compensation for time worked in excess of one duty shift and/or five duty shifts as defined above, at time and one-half (T1/2) their base hourly rate, or time and one-half (T1/2) compensatory time off, at the discretion of the Department Head. All hours except sick leave, shall count as hours worked for overtime purposes.

III. Alternative Work Schedule - Employees shall receive overtime for time worked in excess of one duty shift and/or three twelve (12) hour shifts in a thirty-six (36) hour week or three twelve (12) hour shifts and one eight (8) hour shift in a forty -four (44) hour week at time and one-half (T1/2) their base hourly rate or time and one-half (T1/2) compensatory time off, at the discretion of the Department Head.

An employee may not work back to back shifts.

To help insure an employee is adequately rested, management may adjust schedules of affected employees to insure a minimum of eight (8) cumulative non -work hours occur between shifts. An employee may utilize earned vacation time or earned compensatory time to accomplish this purpose. Overtime hours earned by the employee may also be used to offset hours needed to achieve th e required rest period as approved by his/her Department Head or designee.

Duty shift overtime assignments shall not exceed two (2) hours immediately following or prior to a regularly scheduled twelve (12) hour shift unless approved by his/her Department Head or designee.

Outside assignments shall be limited to non -duty days. Outside overtime assignments include duty shift coverage, parades, ball games, etc., or any other prescheduled overtime.

IV. Training - employees who attend training programs, meetings , lectures and similar activities outside their regular working hours shall receive overtime compensation if the training meets the following criteria:

A. Training is approved and required by the employee’s Department Head.

B. Training is directly related to the employee’s present job.

C. Training could not be obtained during the employee’s regular working hours.

If employees on their own initiative attend independent schools outside of their regular working hours or work tour, they shall not receive overtime compensation, even if the courses are related to their jobs.

V. Compensatory Time Off ("CTO") shall be granted if requested fourteen (14) days in advance of the effective date, unless it would cause an "undue disruption" to the

14.D.a
Packet Pg. 84
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
8 department. An undue disruption shall be defined as CTO which would result in staffing levels falling to more than one officer below minimum staffing. The cost of filling back overtime does not constitute an undue disruption.

A request made within fourteen (14) days of the effective date to be off may be granted at the sole discretion of the Department.

Once granted, CTO shall not be cancelled unless there is an emergency. An emergency may include a critical incident. Examples of such include but are not limited to, natural disasters, officer involved shooting, major crime event, riot or demonstration, air crash, act of terrorism, fire or explosion or an event which causes staffing levels to drop below their prescribed minimums during specified holidays, as defined in the department general orders manual Section 8.1.

VI. Hanford Police Officers Association shall be paid overtime or receive compensatory time off for all time worked beyond eighty-six (86) hours within a fourteen (14) day Fair Labor Standard Act (FLSA) work period. This is a result of the 7(k) FLSA exemption being applied.”

All references to the previous FLSA work period will be updated in the MOU. To accommodate the change from a 28-day FLSA work period to a 14-day FLSA work period a 21-day transitional work period will be implemented beginning April 27, 2020.

2.04 Callback

Employees called back to work from their day off, or other off duty hours shall receive overtime compensation as stated above with a three (3) hour minimum guarantee.

2.04.01 Standby Pay

Officers assigned as detectives to the investigations division shall receive $2.80 for each hour assigned for standby pay. Standby time shall be defined as that time, other than the regular duty shift, overtime or call back time, where the employee is required to remain available for call and ready for duty. Detectives and sergeants cannot earn standby pay and regular or overtime pay for the same hour worked.

Detective Standby – Detectives and the Sergeant assigned to the investigations unit shall rotate standby duty every week. The standby assignment will start and end every Monday at 0700 hours.

Detectives and sergeants should have a response time no longer than 1 -hour. Detectives and sergeants will not be eligible for standby pay Monday through Friday 0700-1700 unless there are no detectives or sergeants on duty.

14.D.a
Packet Pg. 85
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
9 2.05 Holidays

I. Employees shall receive up to fifty-six (56) hours of pay per calendar year at straight time in lieu of any holiday time off based on time in service. Two (2) payments will be made annually on pay period thirteen (13) and pay period twenty -six (26) of each year.

Following the last payment made for the calendar year (pay period twenty-six), the holiday- in-lieu time will be reset to zero (0).

Employees will be provided a holiday-in-lieu bank of fifty-six (56) hours per calendar year.

Such time will be accrued at the rate of 2.153 hours per pay period. Employees may bank up to seventy (70) hours of holiday -in-lieu time. Employees may use this time at the discretion of the Department Head with due consideration of the employee’s needs.

Holiday time taken is deducted on an hour for hour basis. The employee is ultimately responsible for monitoring his/her/their holiday-in-lieu time and will be able to request cash out hours at their base hourly rate at time of accrual, once they have banked sixty (60) hours. An employee will be able to cash out any hours in excess of sixty (60) hours below sixty (60) have no cash value. Holiday in -lieu time shall be recorded on the employee’s timesheet and accounted for through the payroll system. If an employee should reach maximum accumulation cap of sev enty (70) hours, holiday in -lieu hours will no longer accrue.

Police Management employees shall receive up to 112 hours of holiday time each calendar year accruing 4.308 hours per-pay period in-lieu of paid holidays. Employees may bank up to seventy (70) hours of holiday-in-lieu time. Employees may use this time at the discretion of the Department Head with due consideration of the employee's needs. Holiday time taken is deducted on an hour for hour basis. The employee is ultimately responsible for monitoring his/her/their holiday in-lieu time and will be able to request to cash out hours at their base hourly rate at time of accrual, once they have banked sixty (60) hours. An employee will be able to cash out any hours in excess of sixty (60). Holiday in -lieu time shall be recorded on the employee’s timesheet and accounted for through the payroll system. If an employee should reach the maximum accumulation cap of seventy (70) hours, holiday in-lieu hours will no longer accrue.

II. Compensation at Termination - Regular employees leaving the municipal service with accrued days in lieu of holidays shall be paid the amount of accrued days in lieu of holidays to the date of termination. Regular and probationary employees whose services are terminated for the convenience of the City, other than the result of disciplinary action, shall also be paid for their accrued days in lieu of holidays. Payments for accrued days in lieu of holidays shall be at the employee’s current rate of pay.

2.06 Vacation

I. Eligibility - Employees shall complete six (6) months continuous service before using accrued vacation leave. Employees shall not work for the City during their vacation.

14.D.a
Packet Pg. 86
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
10 Employees whose scheduled vacations are interrupted or postponed due to industrial injury shall be rescheduled after such injured employee has returned to duty. No vacation previously scheduled shall be lost due to an employee exceeding the vacation accrual during an industrial injury leave.

II. Accrual - Vacation will be accrued and credited on a bi-weekly basis at the following rates for continuous service performed in pay status:

(1) From zero (0) through five (5) years:

3.39 hours per bi-weekly pay period, 88 hours annually

(2) From six (6) through ten (10) years:

4.62 hours per bi-weekly pay period, 120 hours annually

(3) From eleven (11) through (15) years:

5.24 hours per bi-weekly pay period, 136 hours annually

(4) Sixteen (16) or more years:

6.16 hours per bi-weekly pay period, 160 hours annually

3 Limits of Accrual – Such accrual and credit for all employees may not exceed twice the employee’s annual rate of accrual.

4 Compensation at Termination - Employees leaving the municipal service with accrued vacation leave shall be paid the amounts of accrued vacation to the date of termination.

Employees who terminate employment with the City and who have less than six (6) months of continuous service, shall not be compensated for accrued vacation.

2.07 Sick Leave

I. Definition/Approved Sick Leave Usage:

A. Sick leave is an absence from duty which may be granted by the employer to the employee because of:
a. An illness, injury, exposure to a contagious disease, preventative care, illness or injury of a member of the employee’s immediate family requiring the employee’s attendance.

b. To attend a medical, dental, or optical appointment if such appointment cannot be scheduled outside of the employee’s normal work day.

c. To obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate documentation of the need for such services:
i. A temporary restraining order or restraining order;
ii. Other injunctive relief to help ensure the health, safety or welfare of the employee or their children;

14.D.a
Packet Pg. 87
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
11 iii. To seek medical attention for injuries caused by domestic violence, sexual assault or stalking;
iv. To obtai n services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault or stalking;
v. To obtain psychological counseling related to an experience of domestic violence, sexual assault or stalking;
vi. To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.

B. An employee’s immediate family shall consist of the employee’s: Spouse or registered domestic partner, parent (including step parents), child (including step children), brother, sister, father in-law, mother in-law, brother in-law, sister in-law, aunts, uncles, employee’s and spouse’s grandparents, grandchildren or any person living in the same household as the employee.

C. An employee may be granted sick leave only in case of actual illness/situation as defined above. In the event that an employee or a member of the employee’s immediate family recovers from any such illness after being granted sick leave, and during the regularly scheduled hours of work, then such employee shall notify the appropriate immediate supervisor and be available to return to duty.

D. Sick leave shall be taken in fifteen (15) minute increments.

E. In order to receive compensation while absent on sick leave, an employee shall provide reasonable advance notice to their supervisor of their need to use sick leave if the need is foreseeable (i.e. doctor’s appointment scheduled in advance). If the need for sick leave is unforeseeable, including an illness sustained while at work, the employee shall provide notice of the need for the leave to their supervisor as soon as possible, preferably within 1 hour before the time established as the beginning of the employee’s work day. In the event that an employee is incapacitated because of illness or injury to the point the employee is unable to contact his/her supervisor, the employee’s designated representative (i.e. family member) shall notify the supervisor at the earliest possible moment.

F. If the employee is absent on sick leave for more than one (1) day, the employee shall keep the immediate supervisor informed as to the date the employee expects to return to work.

G. Upon the oral or written request of an employee, the City shall provide paid sick days for the purposes described in previous sections. The City may request a note from a physician after an employee has been absent longer than three consecutive days or shifts, or if evidence suggests that an employee has a demonstrable pattern of abusing the City’s sick leave policy. At no time will the City interfere/waive an employee’s rights under the Americans with Disabilities Act (ADA) or Health Insurance Portability and Accountability Act (HIPAA).

14.D.a
Packet Pg. 88
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
12 To accurately track sick leave for those who meet the re quirements under Federal and State laws (Family Medical Leave Act and California Family Rights Act), the City may require a physician’s certification for an employee’s own serious health condition or to care for an eligible family member (parent, child, spouse, domestic partner or covered service member).

H. Employees who are on vacation at the time of death of an immediate family member as defined above shall be entitled to substitute bereavement leave for vacation time, consistent with the existing bereavem ent leave policy. The total period of absence from City employment (vacation and bereavement leave) shall not be extended beyond that time initially approved for vacation, without specific Department Head approval. Unused vacation shall be retained by the affected employee in accordance with the existing vacation policy.

I. Supervisors shall have the discretion to place employees on sick leave when, in the judgment of the supervisor, the presence of the employee at work would endanger the health and welfare of other employees or where the illness or injury of the employee interferes with the performance of such employee’s duties.

J. The City shall not deny an employee the right to use sick leave, discharge, threaten to discharge, demote, suspend, or in any manner discriminate against an employee for using, or attempting to exercise the right to use sick leave to attend to an illness or the preventative care of a family member, or for any other reason specified in sections above.

II. Sick Leave May Not Be Used for:

A. An employee serving their initial 90 calendar days of service to the City (unless the employee was rehired within one year of separation, or sustained a work -related injury during their initial 90 days of employment).

B. Sick leave will not be granted to any employee absent from duty during an authorized leave of absence without pay, or any other absence from duty not authorized the City.

C. Sick leave shall not be used in lieu of or in addition to vacation, unless leave is requested for an immediate death in the family or as otherwise defined in this policy.

D. Absence for illness/medical treatments may not be charged to sick leave yet to be accumulated.

III. Accrual. Accumulation and Separation
A. Regular and probationary employees shall be eligible to accrue sick leave at the rate of 3.69 hours, 6.46 hours for sworn Fire Department personnel for each bi - weekly pay period.

14.D.a
Packet Pg. 89
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
13 B. There is no limit on the amount of sick leave which can be accumulated and carried over from year to year.

C. Sick leave will be accrued by any employee during the first 90 calendar days of employment. However, only upon the successful completion of 90 days of employment, will the employee be entitled to utilize their accrued sick leave (does not apply to employees rehired within one year of separation).

D. Employees granted a leave of absence with pay (including military leave or other approved leave with pay) shall accrue sick leave as indicated above.

E. Sick leave will not be accrued by an employee absent from duty after separation from service or during an authorized leave of absence without pay.

F. Upon retirement under Public Employees Retirement System, qualifying employees may apply unused sick leave as provided under Section 20862.8 and 20965 of the Government Code.

IV. Reimbursement/Reinstatement of Unused Sick Leave
A. Employees leaving the municipal service shall forfeit all accumulated sick leave unless:
a. Upon retirement under the Public Employees Retirement System, qualifying individual applies unused sick leave as provided under Section 20862.8 and 20965 of the Government Code.
b. The individual is re-hired by the City of Hanford within one year from the date of separation. Previously accrued and unused paid sick day s shall be reinstated and the employee shall be entitled to use those previously accrued and unused paid sick days immediately and will accrue additional paid sick hours in accordance to the section above.
c. The employee resumes employment with the City upon release from active military duty, temporary military leave or other approved leave of absence.

V. Abuse of Leave
A. Abuse of an employee’s sick leave is defined as a claim of entitlement to sick leave when the employee does not meet the requirements as def ined in Section I. If an employee is found to be abusing or misusing their sick leave time, they will be subject to disciplinary action.

2.08 Long Term and Short Term Disability

In order to be eligible for Long Term Disability Leave (LTDL) or Short Term Disability Leave (STDL), an employee must present proof of enrollment in a private, long term or short term

14.D.a
Packet Pg. 90
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
14 disability insurance program (“LTDL or STDL Insurance”) paid at his or her own cost. In order to be placed on LTDL or STDL, the employee must notify the Chief of Police in writing.

Employees placed on LTDL or STDL must use sick leave at the rate of eight (8) hours per day until LTDL or STDL Insurance benefits begin to be paid to the employee. Thereafter, an employee may use sick leav e at the rate of four (4) hours per day in order to utilize the LTDL or STDL Insurance.

Following the exhaustion of vacation and sick leave, the employee will be placed on a medical leave of absence without pay for a period of not more than sixty (60) days per the City’s Personnel Rules and Regulations, Section 611.

2.08.01 Catastrophic Leave

The City agrees to establish a catastrophic leave policy for use by employees which shall operate with hours donated and hours used at a one-to-one ratio.

2.09 Bereavement Leave

Each regular employee shall be allowed to use bereavement leave not to exceed one full work week in the event of death in the employee’s family. For the purpose of this section only, the employee’s family shall mean the spouse, parent, child, brother, sister, father -in-law, mother-in- law, brother-in-law, sister-in-law, grandparent, or a close relative residing in the household of the employee. Bereavement Leave is categorized as “Other Leave with Pay” for payroll purposes.

2.10 Request for Leave of Absence

I. P4 forms are available to all personnel and are to be initiated by any employee who anticipates any absence, such as vacation, compensatory time off (CTO), shift trades or after a leave of absence it is could not be anticipated such as sick leave. P4’s for vacation should be submitted at least thirty (30) days prior to the desired date.

II. An employee who has accrued compensatory time on the books and requests use of the time off shall submit a P4 request to his immediate supervisory fourteen (14) days prior to the time off, but not longer than thirty (30) days prior to. Comp time will be granted until staffing levels fall to one officer below minimum staffing.

P4’s submitted longer than thirty (30) days in advance of the requested time off will not be accepted, nor count, toward the earliest P4 received in regards to the granting of CTO.

CTO requests made within fourteen (14) days will be granted or denied at the sole discretion of the department.

CTO requests made for the holiday of New Years Eve or the days affecting the Kings County Fair, will be at the sole discretion of the department or its acting supervisor. On

14.D.a
Packet Pg. 91
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
15 the holidays of Christmas Day, Christmas Eve, Thanksgiving, Memorial Day, or Easter, CTO shall be granted by the department or its supervisor, if requested, down to minimum staffing levels. In addition, CTO that is approved will be granted in order from the first P4 received within the fourteen (14) to thirty (30) days guidelines, with no regard for rank or seniority.

In order to request CTO, the employee must have the requested amount of time-off on the books at the time of the request.

A. Once a P4 is signed by the department or its superviso r, it shall not be rescinded unless one of the following conditions is met:

B. The department is involved in a critical incident or other emergency such as, but not limited to:

1. Natural disaster;

2. Officer crime event;

3. Major crime event;

4. Riot, demonstration;

5. Air crash;

6. Act of terrorism;

7. Fire or explosion.

C. An event occurs which drops staffing levels below their prescribed minimums on one of the above-mentioned holidays or events. If this occurred, it could result in a cancellation of the CTO.

III. Every effort should be made to notify the employee of the status of the request both verbally and in writing within 48 hours after submission.

2.11 Tuition Reimbursement

Pursuant to Administrative Regulation 1.13, regular employees are eligible to receive tuition reimbursement up to $ 5,000 per fiscal year for courses taken to obtain a bachelor's, master’s or doctoral degree only (no training/certificate work).

2.12 Compensation for Police Services

Employees providing police services to private persons, clubs, organizations, etc., through a City contract, shall receive the appropriate hourly rate as listed in the compensation plan on a three - hour minimum basis. Employees providing police service s for City sponsored functions shall be paid at their base hourly rate as listed in the compensation plan.

14.D.a
Packet Pg. 92
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
16 2.13 Mileage Reimbursement

Employees required to use their private automobile for authorized City business shall receive mileage reimbursement at the current IRS approved rate.

2.14 Uniform Allowance

New employees shall be paid an initial $500 for the appropriate uniform for the first year of employment within one (1) month of the date of hire. In the event such new employees do not attain permanent status with a completion of probationary period with the City, such employees shall return to the City fifty percent (50%) of the cost of the uniforms. After the first year of employment, the employee is eligible for a pro -rated uniform allowance based on the number of months remaining in the calendar year.

Employees shall receive an annual uniform/clothing allowance of $1,200.

The City shall furnish each newly hired police officer the appropriate safety equipment approved by the Department. This equipment is to be consistent with the standard equipment issued to other officers.

For officers assigned to the motorcycle traffic unit, the City shall furnish safety equipment consisting of: a motorcycle helmet with communications equipment, a leather police motorcycle jacket, one (1) pair winter gloves and one (1) pair of chromatic type sun glasses. Such equipment shall remain the property of the City and shall be turned in upon completion of the assignment.

The City will also pr ovide for two (2) pair of uniform riding breeches and one (1) pair of motorcycle boots. Should the uniform breeches, boots, or safety type sun glasses be damaged as a direct result of the motorcycle assignment, replacement by the City will be evaluated on a case by case basis. Should an assigned officer require prescription glasses, the City will provide funds equal to the cost of issued safety glasses towards the purchase of chromatic type of prescription safety glasses. Such equipment shall remain the property of the City and shall be turned in upon separation from the Department.

Effective July 2013, motorcycle boots worn by the traffic officers will be replaced by the City every four (4) years. In addition, the safety type sun glasses worn by the tr affic officers will be replaced every year, at a cost not to exceed $125.00 for each officers’ replacement.

2.15 Health and Life Insurance

Medical
The City shall offer optional medical plans including but not limited to a PPO, EPO and/or a high deductible plan with employee sponsored Health Savings Account (HSA), if applicable. The City shall pay sixty percent (60%) of the total premium cost of all regular and probationary employees, and their dependents, who elect the PPO plan.

14.D.a
Packet Pg. 93
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
17 Dental
The City shall pay sixty percent (60%) of the total premium cost of all regular and probationary employees, and their dependents, who elect a dental plan.

Vision
The City shall pay one hundred percent (100%) of the total premium cost of all regular and probationary employees who elect an employee only vision plan. The City shall pay sixty percent (60%) of the total premium cost of all regular and probationary employees, who elect a vision plan with dependent coverage.

Six months of health benefits shall be provided to a surviving spouse and dependents of a Police Officer who passes away in the line of duty. Surviving dependents must meet the eligibility requirements as outlined in the City’s health plan documents.

Effective January 1, 2023, the City will pay the premium of a group life insurance policy (amount to be determined). The City also provides employees an option to purchase additional life insurance at the employee’s expense.

2.16 POST Certificate Incentive Pay

All employees with the exception of Police Lieutenants and Police Captains shall be eligible to receive POST certificate incentive payments based on the following certificates:

1. For the award of the Intermediate POST Certificate: 5.0% of base salary payable with the normal payroll.

2. For the award of the Advanced POST Certificate: 2.5% of base salary payable with the normal payroll.

Police Lieutenants and Police Captains shall b e eligible to receive POST certificate incentive payments based on the following certificates:

1. For the award of the Advanced POST Certificate: 5.0% of base salary payable with the normal payroll.

2. For the award of Supervisory POST Certificate: 2.5% of bas e salary payable with normal payroll.

Upon the police department receiving the State of California, Department of Justice Certificate Application (POST 2 -116) from the applying officer, the Police Department will confirm the necessary education, training points and length of service for the POST Certificate that the officer is applying for. Upon confirmation that these suffice for the incentive, th e department will note the date on the application and forward it to the State of California Peace Officers Standards and Training. The officer will start to receive the proper incentive pay at the next scheduled full pay period.

14.D.a
Packet Pg. 94
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
18 It is the officer’s respo nsibility to make sure that the form is filled out completely and correctly.

Any returns for correction(s) or for insufficient credits and/or time as a police officer shall be deemed to be the employee’s responsibility. Any monetary incentive that has been paid prematurely to the officer based on the above will be paid back to the city by the officer.

In all other cases, the City will make payment of POST certificate incentive pay commencing the first full pay period following receipt and acceptance by the City of the POST certificate.

2.17 Retirement

The City shall provide the 3% @ 55 retirement plan as provided under the California Public Employees (CalPERS) retirement system.

Employees will pay 100% of their 9% employee share of retirement contributions. The City no longer reports EPMC as special compensation to CalPERS.

Employee contributions made by the employees are made on a pre-tax basis.

Employees starting on or after January 1, 2013, shall have a retirement formula of 2. 7% at 57, unless they are deemed CLASSIC Retirement members under PEPRA, at which time they will fall under the PEPRA guidelines.

The City shall provide Section 21574 – The Fourth Level of 1959 Survivor Benefit Program for Local Members provided by CalPERS.

2.18 Field Training Officer Differential Pay

Employees assigned to act as a Field Training Officer shall receive an additional 2.5% above their base wage during their field training assignment.

2.19 Dues Deduction
It is mutually agreed that the City will, during the term of this MOU deduct, without charge, dues from the pay of those employees who individually provide written authorization for such dues in an amount certified to be current and correct by the Presiden t of the HPOA. There shall be no more than one deduction per pay period and the total of such deductions shall be remitted by the City to the HPOA. "Dues" in this context means any deduction voluntarily authorized by an Association member City employee.

14.D.a
Packet Pg. 95
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
19 2.20 Bilingual Pay

The City agrees to compensate eligible employees for utilization of their bilingual skills as determined by the City pursuant to administrative regulation 1.12. Eligible employees shall receive a five percent (5%) stipend for the use of their bilingual skills. The administrative regulation as contained herein cannot be changed except through the meet and confer process.

2.21 Traffic Enforcement and Safety Team, Motorcycle Unit

Employees assigned to act as Police Officers for the Traffic Enforcement and Safety Team Motorcycle Unit shall receive an additional five percent (5%) above their base wage during the term of their assignments.

2.22 Internal Affairs and Disciplinary Action Time Frame

Internal Affairs Investigati ons shall be completed in a timely manner pursuant to Government Code §3304.

2.23 Grooming Standards

The Police Department and HPOA agree to meet and confer following ratification of this agreement to make adjustments regarding the Department facial hair policy, and to discuss the Department tattoo policy.

2.24 Ballistic Vests

The City shall provide a Department specified Level III ballistic vest. All uniformed employees shall be required to wear the Department specified vest. The allotment for replacement of vests will be repeated each six (6) years beginning the first quarter of the sixth year (2001). The purchase shall be on a rotational basis based on the age of the current vests. All new hires shall receive a Level III ballistic vest.

2.25 Specialty Pay

Employees assigned to act as Police Officers for the Homeless Assistance Resource Tea m, Community Corrections Partnership, Gang Task Force or Narcotics Task Force, POP, or assigned as an Investigator, or to serve in the capacity of a School Resource Officer or Park Resource Officer shall receive an additional five percent (5%) above their base wage during the term of his/her assignment. Employees which are currently receiving Corporal or specialty pay shall not receive another additional 5% pay while working a task force.

14.D.a
Packet Pg. 96
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
20 2.26 Travel

The City shall pay per diem at the current IRS approved rates to officers when overnight travel is required. The daily commuter allowance and per diem for travel days shall be paid at the current IRS approved rates. No food receipts will be required for the per diem or commuter allowance.

Travel reimbursements to employees will occur within forty-five (45) days of the completed claim being submitted to the Finance Department.

A City issued CAL CARD Credit Card is issued to the Police Chief and other department staff as designated by the Police Chief for department use in order to arrange travel arrangements for the official duties of officers in accordance with the City’s Cal Card Purchasing Policy.

2.27 POST Physical Examinations

The City no longer provides post -employment physical examinations for police unit employees.

The physicals will be covered through the City's health plan.

2.28 Employee Medical Plan

The City will cooperate with an employee only contribution to a retirement medical plan.

2.29 Direct Deposit of Payroll Checks

All new employees hired on or after date of ratification shall be subject to mandatory participation in the direct deposit of their City payroll checks. Prior to the commencement of employment, any such employee shall complete a direct deposit sign-up/authorization form for the direct deposit of the payroll check.

2.30 Longevity Pay

Employees shall be eligible to receive five percent (5%) above their base wage in recognition of longevity pay upon completion of ten (10) years of California Peace Officer Standard and Training (POST) qualified sworn peace officer full time employment (does not include time spent as a volunteer or Reserve Police Officer). An eligible Police Officer, Police Corporal or Police Sergeant shall be placed on the next step in the range (6 or 7) in recognition of longevity pay.

14.D.a
Packet Pg. 97
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
21 2.31 Deferred Compensation

I. Employees covered in this agreement are eligible to receive matched employer contributions for deferred compensation up to $75.00 per pay period for the term of this MOU.

II. Those members that are currently in the City of Hanford ICMA Deferred Compensation plan will have their contribution matched up to $75.00 (seventy-five dollars) per pay period retroactive to the first full pay period of July 2013.

2.32 Probationary Period

A. Original Appointments
Any person appointed to an authorized position in the Employee Compensation Plan shall complete a probationary period fixed by the Personnel Officer at the time of appointment of at least eighteen (18) continuous months of service. Any original probationary period may be extended one or more times with the approval of the City Manager, for a total probationary period extension not to exceed an additional six (6) months, where the Personnel Officer finds tha t extraordinary conditions justify such extension. Lateral hires whose FTO period does not exceed 6 weeks shall have a 12 month probationary period.

B. Promotions
The probationary period for all promoted employees shall be fixed by the Personnel Officer at the time of appointment and shall be at least six (6) continuous months of service in the employee’s new position. Any original probationary period for promoted employees may be extended one or more times with the approval of the City Manager, for a probationary period not to exceed an additional six (6) months, where the Personnel Officer finds that extraordinary conditions justify such extension.

C. Calculation
A probationary period shall date from the time of appointment to an authorized position in the Employee Compensation Plan. Unpaid leaves of absence for any reason during the probationary period shall not be counted toward completion of the probationary period.

D. Release and Discipline of Probationer
During the original probationary period, an employee may be released from their position or disciplined by the City Manager or Department Head at any time and without cause, without any right of appeal or the right to submit a grievance.

During the promotional probationary period, any employee may be released from their position by the City Manager or Department Head but maintain their seniority and bumping rights as defined in Section 4 of the City of Hanford’s Personnel Rules and Regulations.

14.D.a
Packet Pg. 98
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
22 2.33 Performance Evaluation

I. Performance Appraisal
The department shall prepare a performance appraisal for each employee accordingly:

For employees with an 18 month probationary period, performance evaluations will be completed at 6 months and at 18 months prior to the expiration of the probationary period and then conducted on an annual basis.

For employees with a 12 month or less probationary period, performance evaluations will be conducted at 6 month intervals until they are released from probation and then conducted on an annual basis.

Unless the Department extends the probationary period or takes action to separate the employee during the probationary period, the probationer shall acquire regular status at the end of the probationary period.

After the probationary period, the Department shall pre pare a performance appraisal for each employee at least every twelve (12) months based on the prior calendar years’ performance. Annual regular employee performance evaluations shall be submitted by the Department to the Human Resources Office.

Regular employees in the top step of their salary range shall receive an evaluation prior to their annual evaluation date.

No performance evaluations shall be transmitted to the City’s personnel files until the employee has reviewed or been given the opportunity t o review the evaluation with the rating supervisor, and if requested by the employee, such employee has reviewed or been given the opportunity to review the evaluation personally with the Chief of Police. The employee has the right to read, sign, and file a written response to both favorable and unfavorable entries. Signing is not an admission by the employee of the truth of such entries, but rather only and acknowledgement of notification. An employee’s written response, if any, shall be attached to and become a permanent part of the employee’s evaluation and shall be transmitted to the City’s personnel files. The performance appraisal is not subject to appeal through the grievance and/or disciplinary appeal procedures. All employees, however, have a r ight to meet with the Chief of Police to address concerns about their performance evaluation.

Nothing in this section shall preclude the Hanford Police Department from conducting special evaluations at an interval they determine is appropriate. A special evaluation does not take the place of a regularly scheduled evaluation.

14.D.a
Packet Pg. 99
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
23 2.34 New Hire Orientations

The City will notify the HPOA President when a new employee has been hired. The Police Department will provide the new employee with one (1) hour to meet with HPOA representatives within their first pay-period worked.

2.35 Community Involvement (Volunteer Work)

Upon approval by the Chief of Police, an employee may receive up to twelve (12) hours of flex time per fiscal year for volunteer work.

2.36 Acting Pay

Whenever an employee is temporarily assigned to a position in a higher classification for a period of more than five (5) days, they shall be compensated at the rate of the classification he/she is required to work. Increase in pay shall be at A step or the step that provides the employee with a minimum of five percent (5%) increase. If the assignment is to a vacant position currently being recruited for, hours worked shall not exceed 960 hours in a fiscal year in co mpliance with Government Code 20480.

2.37 Working out of Classification

Whenever an employee is temporarily assigned additional duties for a period of more than five (5) days, he/she shall be compensated an additional five percent (5%) above his/her base pay.

2.38 Public Records Act Request (Senate Bill 1421)

Within five (5) days of receiving any Public Records Act request involving a Police Officer, the Police Department and/or City will notify in writing the Police Officer named in the request as well as the HPOA President.

2.39 Management Leave

The City shall provide a Management Leave Plan for Police Lieutenants and Captains.

Effective PP001 in 2023 Police Lieutenants and Captains shall receive 64 hours of Management Leave. It is preferred that Management Leave be used as time off. An emplo yee may also cash out their Management Leave or convert their pay out to deferred compensation by completing the required form and returning it to the Human Resources office in advance of the payroll deadline.

Any Management Leave hours not taken by PP025 will be cashed out in PP026. Under no circumstances shall available Management Leave hours be carried over to a new calendar year.

14.D.a
Packet Pg. 100
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
24 Police Lieutenants and Captains who are hired throughout the year will receive a pro-rated amount of Management Leave hours and shall follow the Management Leave Plan as noted in the paragraph above.

Police Lieutenants and Captains who leave the City of Hanford with Management Leave hours available will be cashed out their balance in their final paycheck.

14.D.a
Packet Pg. 101
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
25 SECTION 3

3.01 Disciplinary Action

The entire discipline policy is being listed in this document for communication purposes. The City does not abdicate any of its right by so listing in this document.

I. Definition - As used, "disciplinary action" shall mean written reprimand, reduction in salary, demotion, suspension or discharge.

II. Causes for Disciplinary Action - Causes for disciplinary action against any employee may include, but shall not be limited to, the following:

A. Fraud in securing appointment;
B. Inexcusable neglect of duty;
C. Insubordination;
D. Dishonesty;
E. Drunkenness on duty;
F. Intemperance;
G. Unlawful use, sale or possession of narcotics or habit forming drugs; H. Absence without leave;
I. Conviction of a felony or conviction of a misdemeanor involving moral turpitude; J. Immorality;
K. Discourteous treatment of the public or other employees; L. Improper political activity as defined by State Law; M. Willful violation of safety, endangering property and persons; N. Misuse of City property;
O. Violation of any of the provisions of these working Rules and Regulations, or departmental Rules and Regulations;
P. Other failure of good behavior either during or outside of duty hours which is of such a nature that causes discredit to the City;
Q. Refusal to take or subscribe to any oath or affirmation which is required by law in connection with his/her employment;

III. Persons by Whom Disciplinary Action May Be Taken – Notice, Service, Contents: The City Manager or any Department Head may take disciplinary action against an employee under his/her control as set forth in II above by notifying the employee in writing of the proposed discipline.

Disciplinary action against regular employees is valid in the absence of an emergency affecting the public safety and welf are as determined by the City, only if a written notice is served on the employee and filed with the Personnel Office not later than ten (10) calendar days prior to the date of the proposed action. The notice shall be served upon the employee personally and shall include:

A. A statement of the nature of the disciplinary action; B. The effective date of the proposed action;

14.D.a
Packet Pg. 102
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
26 C. A statement of the causes therefor;
D. A statement in ordinary and concise language of the act or omissions upon which the causes are based;
E. A statement advising the employee that copies of files and records bearing on the matter are available to the employee;
F. A statement advising the employee of his/her right to respond, either orally or in writing, to the authority taking the action.

IV. Right To Respond - Any regular employee shall have the right to respond, either orally or in writing, to the authority imposing disciplinary action and have the response considered prior to the discipline being imposed. Such a response must be made within ten (10) calendar days after receipt of the written notice of the proposed disciplinary action. Failure to respond within such period constitutes a waiver of the right to respond; however, a failure to respond shall not affect the employee's right to appeal the d isciplinary action as provided in Section V. After reviewing the employee’s response, the Department Head shall notify the employee in writing of his/her decision to dismiss, modify or impose the proposed discipline.

V. Right of Appeal - Any regular employee shall have the right of appeal from any disciplinary action by his/her Department Head or the City Manager imposed pursuant to Section 3.01, III. Such appeal must be filed in writing with the City Manager within five (5) working days of the date of service of the notice of disciplinary action. Failure to file an appeal within such period constitutes a waiver of right of appeal.

Neither the provisions of this section shall apply to reductions in force or reductions in pay which are part of a general plan to reduce or adjust salaries and wages.

Except in the case of danger to the public well -being, the employee’s safety, other employee’s safety, or alleged acts of moral turpitude, no discipline shall be imposed prior to the completion of the appeal process.

Upon expiration of the period allowed for employee response, and Skelley hearing, and after having given consideration to any response filed by the affected employee, the City Manager or department head may impose appropriate disciplinary actio n on Lieutenants and Captains.

VI. Hearing - The employee (or his/her representative) and the City shall jointly pick a Hearing Officer to hear the appeal within five (5) calendar days of the filing of the appeal. If the parties are unable to agree on a Hear ing Officer, the employee (or his/her representative) and the City shall no later than the next work day, jointly request a list of names of five (5) neutrals from the California State Conciliation Service. Within fifteen (15) calendar days after receiving the list of neutrals, the employee (or his/her representative) and the City shall select a Hearing Officer from that list by alternately striking names from the list. The first option to strike shall be determined by lot.

14.D.a
Packet Pg. 103
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
27 The cost of the services of the Hearing Officer shall be borne by the losing party. In the event the Hearing Officer makes a compromise decision, he/she shall determine the costs to be borne by each party based on the relative merit of their respective cases.

The Hearing shall be held within twenty (20) calendar days of the selection of the Hearing Officer or as agreed upon by the parties. The Hearing Officer may continue the hearing either for the convenience of the City or upon written application of the employee, for a period not to exceed an additional ten (10) calendar days from the date of the scheduled hearing. Written notice of the time and place of the hearing, and any continuance thereof, shall be provided the employee. Such hearing shall be conducted in acco rdance with the provisions of Section 11513 of the Government Code. The Hearing Officer shall determine need for counsel and the procedures under which the hearing will be conducted. Such procedures shall comply with State Law and the provisions of this section.

The hearing shall be closed, except to necessary parties, unless the employee or the HPOA requests, in writing, that the hearing be open to the general public. All witnesses, except the employee, shall be excluded from the open hearing process.

The findings of the Hearing Officer shall be rendered within fifteen (15) calendar days of the hearing and shall be advisory only to the City Manager.

Nothing in these rules shall be construed as to bind the City or the City Manager to any findings of the Hearing Officer.

VII. Decisions - The City Manager shall render a written decision within twenty (20) working days after receiving the advisory findings of the Hearing Officer. The City Manager's decision shall be final and conclusive. A copy of s uch decision shall be forwarded to the employee. If the disciplinary action taken against the employee is reversed or modified by the City Manager, the employee may be compensated, in whole or in part, for the time lost as determined by the City Manager.

VIII. Representation - Any City employee, other than those appointed to Middle Management, and confidential classifications as provided in Sec. 1208 Hanford Rules and Regulations, shall be permitted to represent another City employee or group of City employees at the hearing of the appeal. The employee may represent himself/herself or be represented by counsel.

IX. Notices to Witnesses: Cost - The City Manager shall cause subpoenas for the appearances of witnesses for the employee upon his/her written request and at the employee’s cost. The City Manager may require such cost to be prepaid and the same shall be limited to the fee and mileage of witnesses as set forth in Sections 11510, 68093, 68097 of the Government Code.

X. Failure of Employee to Appear at Hearing - Failure of the employee to appear at the hearing shall be deemed a withdrawal of his/her appeal and action of the City Manager or Department Head shall be final.

14.D.a
Packet Pg. 104
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
28 XI. Failure to Directly Serve Employee - In the event that any notice required by the provisions of this Chapter to be served upon the employee personally cannot be effected by reasons of the employee being unavailable for such personal service, such notice may be served upon said employee by certified mail, postage prepaid, and deposited in the Uni ted States Mail. Such notice shall be effective and constitutes receipt by the employee upon the deposit in the United States Post Office.

XII. Effect of Certain Disciplinary Actions:

A. Written reprimand. Employee’s receiving a written reprimand shall have a copy of the reprimand filed in his/her permanent record for future reference. Each employee’s permanent record is his/her personnel jacket kept in the Personnel Office.

B. Reduction in salary. Employee is placed at a lower salary step within current range.

C. Demotion. Employee is moved from one class to another class having a lower maximum rate of pay.

D. Suspension. Employees suspended from the municipal service shall forfeit all rights, privileges and salary while on such suspension with the excepti on of group health and life insurance benefits.

E. Discharge. Employees terminated shall be paid salary, vacation or paid days in lieu of holidays accumulated to the effective date of termination as specified in this document.

XIII. Releasing of Information Rela tive To Disciplinary Action - In the interest of preventing undue embarrassment and subsequent loss of ability to perform City work effectively, the following policy will prevail regarding release of information to the news media on personnel actions:

A. No information will be released without prior approval of the City Manager.

B. No information will be released until final action has been determined and taken.

C. Even after final disposition of the matter, no details will be released other than the exact nature of the action taken.

The foregoing personnel procedures are sanctioned under the Ralph M. Brown Act and related laws. The Attorney General's opinions interpreting G. C. Section 54957 are as follows:

“The purpose of Section 54957 is to protect individual public employees and officers from unfavorable publicity, and to permit private inquiry into the employee’s activities, or investigation of charges against such employees."

14.D.a
Packet Pg. 105
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
29 XIV. Actions Not Subject to Rule 10 of the Merit System Rules and Regulations

A. Oral reprimand. Employee’s receiving an oral reprimand may have it noted in his/her departmental record by the Department Head.

14.D.a
Packet Pg. 106
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
30 SECTION 4

4.01 Grievance Procedures

The entire grievance procedure is listed in this document for communication purposes. The City does not abdicate any of its rights by so listing.

I. Purpose - Grievance procedures for employees are provided herein:

A. To promote improved employer -employee relations by establishing grievance procedures on matters for which appeal or hearing is not provided by other regulations.

B. To afford employees individually or through qualified employee organizations a systematic means of obtaining further considerations of problems after every other reasonable effort has failed to resolve them through discussions.

C. To provide that grievances shall be settled as near as possible to the point of origin.

D. To provide that grievances shall be heard and settled as informally as possible.

II. Definition and Matters Subject to Grievance Procedures:

A. A grievance is defined as follows: An alleged violation or improper application of the City or departmental rules and regulations and/or the current MOU, filed by one or more employees.

B. Matters subject to grievance procedures: Any City employee shall have the right to present a grievance concerning matters listed below for which appeal is not provided or is not prohibited under provisions of 3.01:

1. Improper application of City or departmental rules, regulations, and/or current MOU.

III. Informal Grievance Procedure - An employee should first attempt to resolve a grievance or complaint through discussion with his/her immediate supervisor no later than twenty (20) days after the employee knew or should have known of the occurrence of the incident which gave rise to the grievance. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he/she shall have the right to discuss it with his/her immediate superior, if any. Every effort should be made to find an acceptable solution by informal means at the most immediate level of supervision. If the employee is not in agreement with the decision reached through such discussion, he/she shall then have the right to file a formal grievance in writing within ten (10) calendar days after receiving the informal decision of his/her superior or superiors. An informal grievance shall not be taken above the department head.

IV. Formal Grievance Procedure - Formal grievance procedure after exhaustion of the informal grievance procedure shall proceed as follows:

14.D.a
Packet Pg. 107
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
31 A. Department review. The grievance shall be presented in writing to the employee's Department Head who shall discuss the grievance with the employee, his/her representative, if any, and with other appropriate persons. The Department Head shall render his/her decision and comments in writing and return them to the employee within fifteen (15) calendar days after receiving the grievance. If the employee does not agree with the decision reached, or if no answer has been received within fifteen (15) calendar days, he/she may present the grievance in writing to the City Manager.

Failure of the employee to take further action within ten (10) calendar days after receipt of the decision or within a total twenty-five (25) calendar days if no decision is rendered, will constitute withdrawal of the grievance.

B. City Manager review. Upon receiving the grievance the City Manager, or his/her designated representative, shall discuss the grie vance with the employee, his/her representative, if any, and with all other appropriate persons. The City Manager may designate a fact -finding committee or an officer not in the normal line of supervision to advise him/her concerning the grievance. The C ity Manager shall render a decision in writing to the employee within twenty (20) calendar days after receiving the grievance. The decision of the City Manager shall be final.

V. Conduct of Grievance Procedure:

A. The time limits specified above may be extended to a definite date by mutual agreement of the employee and the reviewer concerned.

B. The employee may request the assistance of another person of his/her own choosing in preparing and presenting his/her grievance at any level of review.

C. Employees shall be free from reprisal for using the grievance procedure.

14.D.a
Packet Pg. 108
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
32 SECTION 5

5.01 Conclusiveness

A. The provisions expressly stated in this MOU may be altered, changed, added to, deleted from or modified only through the voluntary mutual consent of the HPOA and the City in a written and signed amendment to this agreement.

B. The HPOA and the City agree that during the negotiations which resulted in this MOU each had an unlimited right and opportunity to make demands and proposals with respec t to any subject or matter within the scope of representation. Therefore, during the term of this agreement, neither the City nor the HPOA shall be obligated to meet and confer on any matter:

1. Whether or not specifically referred to in this MOU;

2. Whether or not the matter was within the knowledge or contemplation of either party at the time of negotiations;

3. Whether or not the matters were proposed and later withdrawn during negotiations.

C. Except that: In order to meet an emergent situation the Cit y may change a written policy affecting wages, hours and other terms and conditions of employment which is not specifically set forth in this MOU. The City shall notify the HPOA of its intention to so do. If the HPOA does not respond within ten (10) calen dar days from the date of mailing of such notification the City shall assume that the HPOA does not wish to meet and confer on the change in policy. In an emergency, the City retains the right to take such action immediately. The HPOA will be offered the opportunity to meet and confer as soon as practicable.

D. The City may re-open negotiations regarding economic items if the City Council declares a fiscal emergency during the term of the agreement (July 1, 2022 through June 30, 2025).

5.02 Accumulation/Vesting

The City and the HPOA agree that nothing contained in this MOU shall be interpreted as to imply or permit the accumulation, vesting or divesting, of any written or unwritten employee right or privilege beyond the termination date of this MOU.

5.03 Savings Clause

If any provision of this MOU or any addendum thereto should be held to be invalid by operation of law or by a tribunal of competent jurisdiction or if compliance or enforcement of any

14.D.a
Packet Pg. 109
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)
33 provision should be restrained by such tribunal or the enactment of superseding rule, regulation, law or order by any governmental authority other than the City, such provision shall be immediately suspended and be of no force and effect, and the parties shall immediately begin the meet and confer process for the purpose of arriving at a mutually satisfactory replacement for such provision. Invalidation of a part or portion of this MOU shall not invalidate any remaining portions unless those remaining portions were contingent upon the operations of the invalidated provision.

5.04 Non Discrimination

Both the City and the HPOA agree that they shall not unlawfully discriminate against any employee on the basis of age, race, sex, disability/handicap, creed, color, national origin or ancestry, pregnancy, marital status, medical condition or sexual orientation. Neither the City nor the HPOA shall interfere with intimidate, restrain, coerce, or discriminate against any employee because of the exercise of rights to engage or not engage in lawful HPOA activity.

5.05 Term

This MOU shall be effective for the period of July 1, 2022, through and inclusive of June 30, 2025. The provisions of this MOU shall not take effect until ratified by both the Hanford City Council and the general membership of the Hanford Police Officers Association.

Agreed upon July 27, 2022

For the City:

____________/s/___________________ ____________/s/___________________ Che Johnson Parker Sever
Attorney- Liebert Cassidy Whitmore Chief of Police

____________/s/___________________ ____________/s/___________________ Chris Tavarez Sarah Cardoza
Finance Director Human Resources Manager

For HPOA:

____________/s/___________________ ____________/s/___________________ Gary Messing Brent McCreary
Attorney- Messing Adam & Jasmine HPOA President

14.D.a
Packet Pg. 110
Attachment: HPOA MOU Final 7-27-22 (Admin: HPOA MOU)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: E

SUBJECT:

Parks and Community Services: Agreement with Magic Ice Inc. for the rental of a 70’ x 100’ ice rink for the Winter Wonderland Event for $154,890.

RECOMMENDATION:

That Council, by motion, authorizes the City Manager to execute the agreement with Magic Ice Inc. for $154,890 for the nine-week rental of an ice rink for the Winter Wonderland Event.

BACKGROUND:

Overall, last year’s Winter Wonderland event surpassed all expectations. The overwhelming support from local businesses, the patrons, and community pride came when it was most needed.

Last year’s event sold over 13,000 tickets and surpassed revenue projections.

During the Winter Wonderland debriefing presentation to Council on August 3, 2021, an overwhelming recommendation was to secure a larger ice rink for the 22/23 Winter Wonderland Event. Last year’s ice rink was 50’ x 70’ (3,500 square feet), and this year is 60’ x 100’ (6,000 square feet). The larger ice rink will accommodate 25% more skaters per session, reduce crowding, and increase revenue generation. In addition, a Zamboni ice resurfacer is included, which will reduce labor costs, improve efficiency, and decrease the time needed to groom the ice between each session.

FISCAL IMPACT:

The $154,890 ice rink rental fee has been appropriated in the FY 22/23 Annual Budget within Division 1721000.

ATTACHMENTS:

Magic Ice Agreement 2022

14.E
Packet Pg. 111

14.E.a
Packet Pg. 112
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 113
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 114
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 115
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 116
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 117
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 118
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 119
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 120
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 121
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 122
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 123
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 124
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 125
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 126
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 127
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 128
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 129
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 130
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 131
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 132
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 133
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 134
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

14.E.a
Packet Pg. 135
Attachment: Magic Ice Agreement 2022 (Parks: Agreement with Magic Ice Inc. to rent a 70’ x 100’ ice rink for the Winter Wonderland)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: F

SUBJECT:

Public Works: Approval of a Notice of Completion for the CDBG-Funded Lacey Basketball Courts Project and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.

RECOMMENDATION:

That the City Council, by motion, approve a Notice of Completion for the Lacey Basketball Courts Project, and authorize the Mayor to exec ute and the City Clerk to attest and file said Notice with the Kings County Recorder¢s Office.

BACKGROUND:

On November 16, 2022, the Council awarded the Lacey Basketball Courts Project to TBS Contractors of Merced CA.

The City of Hanford’s 2020 Parks and Recreation Master Plan identified the need to renovate and increase the number of outdoor basketball courts within the city. Lacey Park is centrally located and receives heavy usage by youth and adult basketball players. The renovation and addition of one court provides year-round benefits to the community.

The Lacey Park improvements included the removal of three asphalt basketball courts and replacement with four cement basketball courts. Additional lighting was added for the additional court. The prior asphalt court surface was weathered, cracking and creating an uneven and unsafe playing surface for players.

The cement court replacement greatly reduced the ongoing maintenance/repairs required, add one additional basketball court, and now provides a safe surface for all the players for many years.

There were (5) contract change orders on this project that include:

14.F
Packet Pg. 136

1. Discontinued Backboard

2. Additional Fencing

3. Turn Soil

4. Additional AB

5. Balance of Quantities

In total change orders amounted to a net increase of $17,190.70

SOURCE OF BUDGET FUNDING AMOUNT

CDBG Grant $177,600.00
Park Impact Fee Reserve $64,319.70
Accumulated Capital Outlay Reserve $40,359.08

Total Budget Funding $282,278.78

CONSTRUCTION COST:

Original Contract - Total Bid Award $257,278.78 Contract Change Order No. 1 $627.72
Contract Change Order No. 2 $2,757.70
Contract Change Order No. 3 $6,237.50
Contract Change Order No. 4 -$14,523.78
Contract Change Order No. 5 $22,091.56

Total Construction Cost $274,469.48
Balance (Credit) -$7,809.29

FISCAL IMPACT:

The FY 20/21 CDBG Grant Amount provided $177,600.00 for this project. An additional appropriation of $64,319.70 from the Park Impact Fee Reserve and an additional appropriation of $40,359.08 from the Accumulated Capital Outlay Reserve was required to fully find this project for construction including contingencies. Attached is the Final Project Construction and Finance History Report for Council review.

ATTACHMENTS:

Final Project Construction and Finance History Report
NOC - Recording Original PDF
NOC - Recording Original WORD

14.F
Packet Pg. 137

FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY

PROJECT: Lacey Park Basketball Courts Project
CONTRACTOR: TBS Contractors
1650 East Gerard
Merced CA 95341

CONTRACT DATES: Council Award November 16, 2021
Bid Opening October 26, 2021
Contractor Started Work March 7, 2022
Contract Time of Completion April 20, 2022
Contractor Completed Work June 06, 2022
(Due to Soil Compaction)

CONTRACT CHANGE ORDERS:

1. Contract Change Order No. 1:

Discontinued Backboard
For a net increase of $627.72

2. Contract Change Order No. 2:

Additional Fence
For a net Increase of $2,757.70

3. Contract Change Order No. 3:

Turn Soil
For a net Increase of $ 6,237.50

4. Contract Change Order No. 4:

Eliminate Line Item (Sand)
For a net Decrease of -$14,523.78

5. Contract Change Order No. 5:

Balance of Quantities For a net Increase of $22,091.56

FINANCIAL HISTORY:

SOURCE OF BUDGET FUNDING AMOUNT

CDBG Grant $177,600.00
Park Impact Fee Reserve $64,319.70
Accumulated Capital Outlay Reserve $40,359.08

Total Budget Funding $282,278.78

CONSTRUCTION COST:

Original Contract – Total Bid Award $257,278.78 Contract Change Order No. 1 $627.72
Contract Change Order No. 2 $2,757.70
Contract Change Order No. 3 $6,237.50
Contract Change Order No. 4 -$14,523.78
Contract Change Order No. 5 $22,091.56

Total Construction Cost $274,469.48
Balance (Credit) -$7,809.29

14.F.a
Packet Pg. 138
Attachment: Final Project Construction and Finance History Report (PW: NOC for CDBG Lacey Basketballl Courts Project) RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: 112 Florinda St. Hanford Ca 93230

2. The Improvement is particularly described as: Community Improvement Project

3. The date of completion of the work of Improvement: 06/06/2022

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: TBS Construction

7. The surety for the work of Improvement: The Ohio Casualty Insurance Company

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: August 2, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of August 2, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

14.F.b
Packet Pg. 139
Attachment: NOC - Recording Original PDF (PW: NOC for CDBG Lacey Basketballl Courts Project) I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

14.F.b
Packet Pg. 140
Attachment: NOC - Recording Original PDF (PW: NOC for CDBG Lacey Basketballl Courts Project) RECORDING REQUESTED BY:

CITY OF HANFORD

When recorded return to:

City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951

G.C. 27361.3 - Fee NIL

NOTICE OF COMPLETION

TO WHOM IT MAY CONCERN:

YOU ARE HEREBY NOTIFIED AS FOLLOWS:

1. The work of Improvement is located: 112 Florinda St. Hanford Ca 93230

2. The Improvement is particularly described as: Community Improvement Project

3. The date of completion of the work of Improvement: 06/06/2022

4. The Owner of the work of Improvement: City of Hanford.

5. The nature of the owner’s interest or estate: Fee Simple Title.

6. The name of the original contractor for the work of Improvement: TBS Construction

7. The surety for the work of Improvement: The Ohio Casualty Insurance Company

8. All work for this project has been completed.

9. Accepted by minute action of the City Council of the City of Hanford on: August 2, 2022

I certify under penalty of perjury that the foregoing is true and correct.

Dated this 6th day of August 2, 2022

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

14.F.c
Packet Pg. 141
Attachment: NOC - Recording Original WORD (PW: NOC for CDBG Lacey Basketballl Courts Project) I, the undersigned, say:

I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.

I declare under penalty of perjury that the foregoing is true and correct.

Executed at Hanford, California, this ____ day of ___________, 2022.

BY: ________________________________________
Diane Sharp, Mayor
City of Hanford, County of Kings, State of California

Authority: Section 1181 Civil Code

14.F.c
Packet Pg. 142
Attachment: NOC - Recording Original WORD (PW: NOC for CDBG Lacey Basketballl Courts Project)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: G

SUBJECT:

Police: Adoption of Resolution No. 22-35-R, authorizing the acceptance of an award of $54,133.00 in grant funding from the Department of Alcohol Beverage Control (ABC) for DUI enforcement and authorize the Police Chief to execute the Agreement.

RECOMMENDATION:

That the City Council approve the resolution accepting the ABC grant in the amount of $54,133.00 and authorize the Police Chief to execute the grant agreement.

BACKGROUND:

The Hanford Police Department obtained a competitive grant for $54,133.00. This grant will fund the overtime for the following operations to occur. This grant requires no match or other obligations outside of working the details.

1. 6 - Minor decoy operations

2. 6 - Shoulder tap operations

3. 2 - Impact operations

4. 2 - Undercover task force operations

5. 4 - Party patrol operations

6. 4 - DUI/alcohol saturation patrols.

7. 2 - LEAD Training's

8. 4 - DUI saturation patrols

9. 12 - Market place details

10. 4 - Fair details

11. 8 - Press releases

These funds will go a long way toward the Department's efforts towards alcohol enforcement over this next year. These extra officers on patrol not only benefit the goals and objectives of the grant but will also have a positive impact on other crimes, increase the community presence of the Department and help to deter other criminal activity that may otherwise occur while these details are out.

14.G
Packet Pg. 143

FISCAL IMPACT:

Grant revenue of $54,133.00 to cover the cost of overtime incurred for ABC enforcement details.

ATTACHMENTS:

Exhibits
STD 213
ABC Grant Reso

14.G
Packet Pg. 144

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

EXHIBIT A

SCOPE OF WORK

I. SCOPE OF WORK

• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets.

• Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspect ions. These Programs target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drink ing and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:

1. The operation period of the grant is July 1, 2022 through June 30, 2023.

2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.

3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.

4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed busi nesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.

5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensee’s on alcohol related laws to help reduce alcohol-related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.

II. GOALS AND OBJECTIVES

1. Conduct at least six (6) Minor Decoy operations.

2. Conduct at least six (6) Shoulder Tap operations.

3. Conduct at least two (2) IMPACT operations.

4. Conduct at least two (2) Undercover Task force operations.

14.G.a
Packet Pg. 145
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

5. Conduct at least four (4) Party Patrol operations.

6. Conduct at least four (4) DUI/Alcohol related warrant detail operations.

7. Conduct at least two (2) LEAD trainings.

8. Conduct at least four (4) DUI Saturation detail operations.

9. Conduct at least twelve (12) Thursday Night Marketplace details.

10. Conduct at least four (4) Kings County Fair details.

11. Provide at least eight (8) press releases on grant enforcement activities.

A. T o anno
unce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).

12. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.

13. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”

Contractor agrees to complete and submit monthly reports, on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.

III. PROJECT REPRESENTATIVES

The project representatives during the term of this agreement will be:

Hanford Police Department
Justin Vallin, Sergeant
425 N. Irwin Street
Hanford, CA 93230
(559) 585-2535
[email protected]
Department of Alcoholic Beverage Control
Brandon Shotwell, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2329
[email protected]

Direct all fiscal inquiries to:

Hanford Police Department
Jimmy Macias, Administrative Analyst
425 N. Irwin Street
Hanford, CA 93230
(559) 585-4721
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2572
[email protected]

14.G.a
Packet Pg. 146
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

EXHIBIT B

BUDGET DETAIL AND PAYMENT PROVISIONS

I. INVOICING AND PAYMENT

• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs.

• Invoices shall clearly reference this contract number (22-APP10) and must not exceed the contract total authorized amount of $54,133.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control.

Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, California 95834

• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing contained herein shall prohibit advance payments as authorized by Item 2100-101-3036, Budget Act, Statues of 2022.

• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2022 and on or before the project termination date, June 30, 2023.

• Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged.

• Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.

• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor.

• Title shall be reserved to the State for any State-furnished or State-financed property authorized by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this grant unless the State otherwise directs.

• Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution.

Contractor is required to acknowledge the support of the State whenever publicizing the work under this grant in any media.

14.G.a
Packet Pg. 147
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

II. BUDGET DETAIL

COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Corporal $12,619.00
Sergeant $17,194.00
Officer $8,550.00
Detective $9,450.00
Benefits n/a $0.00
TOTAL Personnel $47,813.00
B. Operating Expenses (receipts required)
Buy Money $2,500.00
TOTAL Operating $2,500.00
C. Equipment (receipts required, must be purchased by 12/31) Cellphone (pre-approval required) $930.00
Headphones $390.00
TOTAL Equipment $1,320.00
D. Travel Costs
Registration, per diem, lodging $2,500.00
TOTAL Travel $2,500.00
GRANT TOTAL $54,133.00

14.G.a
Packet Pg. 148
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

III. BUDGET CONTINGENCY CLAUSE

• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.

IV. PROMPT PAYMENT CLAUSE

• Payment will be made in accordance with, and within the time specified in, Government Code Chapter

4.5, commencing with Section 927.

14.G.a
Packet Pg. 149
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

14.G.a
Packet Pg. 150
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal.

Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no c as e less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2,§11105.)

Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the C ontractor shall comply with the requirements of the Government Codes Sections set out below.

14.G.a
Packet Pg. 151
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

a. The Government Code Chapter on Antitrust claims contains the following definitions:

1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.

2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights , title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and

b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

14.G.a
Packet Pg. 152
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.)

b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)

14.G.a
Packet Pg. 153
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

Agreement Number: 22-APP10
City of Hanford through the Hanford Police Department

EXHIBIT D

SPECIAL TERMS AND CONDITIONS

1. Disputes: Any disputes concerning a que stion of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the
State a written appeal addressed to the Director of the Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been f raudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State.

2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the ot her party. Such
notification shall state the effective date of termination or cancellation and include any final performance and/or payment/invoicing instructions/requirements. No pe nalty shall accrue to either party because of contract termination.

3. Contract Validity: This contract is valid and enfo
rceable only if adequate funds are appropriated
in Item 2100-101-3036, Budget Act of 2022, for the purposes of this program.

4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at: https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language

5. If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.

14.G.a
Packet Pg. 154
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 155
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 156
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 157
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 158
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 159
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 160
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.a
Packet Pg. 161
Attachment: Exhibits (PD: Resolution to accept grant from ABC)

14.G.b
Packet Pg. 162
Attachment: STD 213 (PD: Resolution to accept grant from ABC)

14.G.b
Packet Pg. 163
Attachment: STD 213 (PD: Resolution to accept grant from ABC) RESOLUTION NO. 22-35-R

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD

EXECUTING THE ABC (ALCOHOL BEVERAGE CONTROL) ALCOHOL
ENFORCEMENT GRANT.

At regular meeting of the City Council of the City of Hanford duly called and held o n August 02, 2022, it was moved by Council Member , and seconded by Council Member _____________, and carried that the following resolution be adopted:

WHEREAS, The ABC put out a grant for alcohol enforcement details; and, WHEREAS, The City of Hanford was awarded $54,133.00; and, WHEREAS, The grant requires no matching funds; and,
WHEREAS, The grant will enable the Hanford Police Department to conduct a variety of alcohol enforcement details; and,
WHEREAS, It is a department priority to protect the youth and others from irresponsible sales and use; and,
NOW, THEREFORE, BE IT RESOLVED that the City Council authorizes the execution of this grant agreement.

PASSED, ADOPTED AND APPROVED at a regular meeting of the City Council of the City of Hanford held on August 2, 2022, by the following vote:

AYES:_______________________________________________________________________ NOES: _______________________________________________________________________ ABSTAIN:____________________________________________________________________ ABSENT:_____________________________________________________________________

Kalish Morrow
MAYOR of the City of Hanford

Attest:

Natalie Corral

CITY CLERK

14.G.c
Packet Pg. 164
Attachment: ABC Grant Reso (PD: Resolution to accept grant from ABC)

STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss

CITY OF HANFORD )

I, Natalie Corral, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 02 day of August 2022.

Date:

City Clerk

14.G.c
Packet Pg. 165
Attachment: ABC Grant Reso (PD: Resolution to accept grant from ABC)

EXHIBIT A

14.G.c
Packet Pg. 166
Attachment: ABC Grant Reso (PD: Resolution to accept grant from ABC)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: H

SUBJECT:

Finance: Approval of a Master Lease Agreement with Enterprise Fleet Management for a vehicle replacement program and authorization for the City Manager to execute the agreement and auxiliary documents

RECOMMENDATION:

Staff recommends that the City Council, by motion, authorize the City Manager to execute a Master Lease Agreement and auxiliary documents subject to non-substantive amendments per the City Attorney and Risk Division with Enterprise Fleet Management for a vehicle replacement program.

BACKGROUND:

It is current best practice in cities around the nation to diversify fleet acquisition methods.

Especially in the current environment of economic uncertainty, using the best acquisition options for each class of vehicle will enable the City to pursue the most economical replacement strategy. With the addition of the proposed lease equity acquisition option with Enterprise Fleet Management make sense for the City in certain acquisitions such as light-duty fleet or vehicles that need to be on newer end of life to maintain peak performance (such as public safety vehicles). The City of Hanford currently has a fleet replacement program in place that is self administered and purchases vehicles on a cash basis and replace them according to a pre- determined replacement schedule.

This proposed master equity lease agreement would utilize the City's Sourcewell membership which is a cooperative purchasing organization with competitively solicited cooperative contracts of which Enterprise has been awarded a contract in. The draft master equity lease agreement between the City and Enterprise has been tailored specifically to meet requirements of the City and does not include the maintenance of vehicles. Maintenance would be retained within the City's Fleet Division. Several cities have been found to use equity lease agreements to evaluate its usefulness as economical acquisition method. Milpitas, Novato, Vallejo, Fresno, Redlands, among others have shown success with this type of partnership.

14.H
Packet Pg. 167

The master equity lease program is an "open-end" lease structure, which would allow the City to replace more vehicles with less upfront capital. Below are some highlights of the program:
- No mileage restrictions, no abnormal wear and tear, and no early termination penalties; - The City has all rights of ownership and can equip the vehicles with aftermarket parts as necessary (for example lights and equipment for Police vehicles) - Leasing provides the opportunity to minimize the amount of large capital outlays necessary for purchasing vehicles while still being able to capitalize the lease cost; and - The City would establish a more proactive fleet replacement plan to acquire vehicles on a more consistent basis and maintain a newer fleet

If the proposed agreement with Enterprise is approved, it is the intention of staff to start utilizing the program in phases. To begin, the purchase of five Police vehicles recently approved by Council would be acquired through this program. Staff believes because the police vehicles drive many more miles than other vehicles in the fleet, they need to be replaced on the average of every five years. These vehicles take a lot of staff time to order, register, upfit and eventually sell/auction. There are cost savings and efficiencies attained from having Enterprise perform those services. With buying and selling powers of a larger fleet oriented organization such as Enterprise, it is anticipated when sold, the equity returned to the City will be substantially more than received by the City in typical auction sales.

FISCAL IMPACT:

There is no immediate fiscal impact with this action. Currently the City budgets over $2.1 million annually to Fleet Replacemen. Staff projects this amount should be higher with recent inflation increases and evolution of fleet replacement needs with higher cost vehicles and lower cost vehicles no longer available. Despite the projected increases in costs, there is potential for an average of $150,000 in annual savings by going to the Enterprise fleet leasing program versus the current purchase program adminstered by the City. This would come from reduced maintenance costs and benefit of leveraging equity remaining in leased vehicles being sold by Enterprise and value returned to the City for future leased vehicles.

Subsequent vehicle lease agreements established under this umbrella will be evaluated on a case by case basis according to the City's fleet replacement policy. The annual fleet replacement budget for individual units is approved as part of the City's operating budget process.

ATTACHMENTS:

Fleet Synopsis - City of Hanford
MEL Agreement
Agreement to sell customer vehicles
Consignment Auction Agreement

14.H
Packet Pg. 168
Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
1 City of Hanford

PREPARED FOR:

FLEET CONSULTANT PHONE EMAIL Kristian Anganes 916-770-0884 [email protected]

14.H.a
Packet Pg. 169
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management) Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
2 FLEET SYNOPSIS
| CITY OF HANFORD
Current fleet age is negatively impacting the overall budget and fleet operations • 30% of the light and medium duty fleet is currently 10 years or older • 8.4 years is the current average age of the fleet
• Older vehicles have higher fuel costs, maintenance costs and tend to be unreliable, lack of advancement in safety technology, causing increased downtime and loss of productivity.

THE OBJECTIVES
Identify an effective vehicle life cycle that maximizes potential equity at time of resale creating a conservative savings of over $2,997,335 in 10 years
• Shorten the current vehicle life cycle from 11.64 years to 3.73 years • Provide a lower sustainable fleet cost that is predictable year over year • Opportunity to free up more than $479,000 in capital from the sale of 82 vehicles in the first year • Significantly reduce maintenance to an average monthly cost of $34.49 vs. current estimated $175.00 • Reduce the overall fuel spend through more fuel efficient vehicles • Leverage an open-ended lease to maximize cash flow opportunities and recognize equity

Increase employee safety with newer vehicles
• Currently:
o 25 vehicles predate Anti-Lock Brake standardization (2007) o 46 vehicles predate Electronic Stability Control standardization (2012) ▪ ESC is the most significant safety invention since the seatbelt o 104 vehicles predate standardization of back up camera (2018)

Piggyback the Sourcewell awarded RFP #060618-EFM that addresses the following:
• Access to all fleet management services as applicable to the needs of the city • Supports the city’s need for fleet evaluation on a quarterly basis assessing costs and reviewing best practices

THE RESULTS
By partnering with Enterprise Fleet Management, City of Hanford will be better able to leverage its buying power, implement a tighter controlled resale program to lower total cost of ownership and in turn minimize operational spend. City of Hanford will reduce fuel costs by 30% and reduce maintenance costs from estimated $175.00 on average to $34.49 per unit. Leveraging an open-end lease maximizes cash flow and recognizes equity from vehicles sold creating an internal replacement fund. Furthermore, City of Hanford will leverage Enterprise Fleet Management’s ability to sell vehicles at an average of 109% above Black Book value. By shifting from reactively replacing aged vehicles to proactively planning vehicle purchases, City of Hanford will be able to replace all of its vehicles over the course of 4 years while creating an average annual savings of $412,367 and a 10-year savings of $2,997,335.

14.H.a
Packet Pg. 170
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management) Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
3 FLEET PLANNING ANALYSIS
| CITY OF HANFORD

14.H.a
Packet Pg. 171
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management) Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
4 CASE STUDY
| CITY OF HANFORD

14.H.a
Packet Pg. 172
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management) Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
5 PROGRAM RESOURCES
| CITY OF HANFORD

SAFETY
- 30% of all vehicles are older than 10 years of age and do not contain the most up to date safety features, such as electronic stability control, airbag standardization and anti-lock brake control.

CLIENT STRATEGY MANAGER
The City of Hanford will have a dedicated, local account team to proactively manage and develop your fleet while delivering the highest level of customer service to facilitate your day-to-day needs. • Your dedicated Client Strategy Manager meets with you 3-4 times a year for both financial and strategic planning. • Your Client Strategy Manager will provide on-going analysis – this will include most cost-effective vehicle makes/models, cents per mile, total cost of ownership, and replacement analysis.

TECHNOLOGY
Enterprise Fleet Management’s website provides vehicle tracking, reporting, and metrics. Our website can be customized to view a wide range of data so that you may have a comprehensive and detailed look at all aspects of your fleet and the services provided. Our Mobile App gives drivers all the convenience and functionality they need. • Consolidated Invoices - Includes lease, maintenance, and any additional ancillaries • Maintenance Utilization - Review the life-to-date maintenance per vehicle • Recall Information - See which units have open recalls • License & Registration - See which plate renewals are being processed by Enterprise and view status • Alerts - Set customizable alerts for oil changes, lease renewals, license renewals, and billing data • Lifecycle Analysis - See data regarding all transactions for the lifecycle of the entire fleet, with drill -down capability to any specific lease or transaction

14.H.a
Packet Pg. 173
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management) Enterprise and the ‘e’ logo are registered trademarks of Enterprise Fleet Management, Inc. All other trademarks are the property of their respective owners. © 2020 Enterprise Fleet Management, Inc.
6 REFERENCES
| CITY OF HANFORD

CURRENT PARTNERS:

COOPERATIVES:
• TIPS/TAPS USA
• SOURCEWELL

• City of Grass Valley
• Calaveras County Water District
• County of Yuba

• County of Mariposa
• City of Anderson
• Golden Plains Unified School
District

14.H.a
Packet Pg. 174
Attachment: Fleet Synopsis - City of Hanford (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 175
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 176
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 177
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 178
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 179
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.b
Packet Pg. 180
Attachment: MEL Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.c
Packet Pg. 181
Attachment: Agreement to sell customer vehicles (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.c
Packet Pg. 182
Attachment: Agreement to sell customer vehicles (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.c
Packet Pg. 183
Attachment: Agreement to sell customer vehicles (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.d
Packet Pg. 184
Attachment: Consignment Auction Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

14.H.d
Packet Pg. 185
Attachment: Consignment Auction Agreement (Finance: Execute Master Lease Agreement with Enterprise Fleet Management)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: I

SUBJECT:

Finance: Receive and File the City of Hanford's Quarterly Investment Portfolio and Transactions Reports

Recommended Motion
That the City Council, by motion, accept the City of Hanford's Quarterly Investment Portfolio and Transactions Report.

Background
Quarterly Investment Report. The City has approximately $110.1 million in investments and cash as of 06/30/22.

Recent Activity. The City actively maintains its Wells Fargo cash accounts at a minimum of $2.5 million while typically investing excess cash in the Tulare County Investment Pool (TCIP).

The interest rate for TCIP has consistently remained higher than the Local Agency Investments Fund (LAIF) with a difference of 0.12%. However, this quarter in order to have more liquid funds available the City deposited $8.5 million to LAIF. On an ongoing basis, securities which mature are quickly reinvested to avoid idle cash making little to no interest.

Current Investment Environment. Interest rates are steadily increasing. The Federal Reserve is expected to raise interest rates by three-quarters of a point on July 27th, its second hike in a row of that size. This would put the federal funds rate in a range of 2.25% to 2.5%. In March, rates were zero to 0.25% (CNBC). 10 year Treasury Note interest is currently at 2.789%. Exactly one year ago rates for this note were at a rate of approximately 1.270%.

Proposed Actions. With the recent approved Pension Obligation Bonds that were ultimately privately placed with Umpqua Bank, a mandatory $4 million must be deposited in a safekeeping

14.I
Packet Pg. 186
account with the Bank in order to reduce and maintain our interest rate on our POB loan by a discount of 0.2%. This deposit shall take place next month and is non-interest bearing.

The City intends to add an additional broker to assist with the portfolio. Funds will be withdrawn from LAIF or bank account if excess cash is available and used to purchase securities with higher interest earnings.

Summary. The primary purpose of the City’s cash is to provide residents of Hanford with services. In order to maximize the earnings potential on the City’s idle cash, the City utilizes registered securities dealers to purchase low-risk investments which will provide a higher return versus allowing the cash to be held in savings accounts earning little to no interest. Additionally, idle cash is also held with government pools including Tulare County Investment Pool and LAIF. It is the policy of the City to invest public funds in a manner that will provide a high investment return with a high level of security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds.

Attachments: Quarterly Treasurer's Report- As of June 30, 2022 Quarterly Investment Detail Report- As of June 30, 2022 Quarterly Transactions Report- 04/01/22-06/30/22

FISCAL IMPACT:

ATTACHMENTS:

Quarterly Treasurer's Report 06.30.22
Quarterly Investment Detail Report 06.30.22
Quarterly Transactions Report 04.01.22-06.30.22

14.I
Packet Pg. 187
CITY OF HANFORD, CALIFORNIA
Treasurer's Report
June 30, 2022
Performance
Weighted Average Yield 0.875%
Diversification | Security Sector % of Portfolio YTM  @Cost Days to Maturity
Face Amount /
Shares Cost Value Market  Value
Cash 7.96% 0.00% 1 8,714,327 8,714,327 8,714,327
Money Market 0.03% 0.85% 1 28,024 28,024 28,024
Local Government Investment Pool 70.60% 0.93% 1 77,258,925 77,258,925 77,258,925 Certificate of Deposit | Negotiable 10.54% 1.22% 514 11,882,000 11,882,000 11,532,733 Corporate Bonds 6.90% 0.67% 525 7,700,000 7,967,867 7,549,669 US Agency Bonds 3.97% 1.07% 843 4,575,000 4,575,000 4,346,900 100.00% 0.875% 125 110,158,276 110,426,143 109,430,579

7.96% 0.03%

70.60%

10.54%

6.90% 3.97%
06/30/2022
Cash
Money Market
Local Government Investment Pool
Certificate of Deposit | Negotiable
Corporate Bonds
US Agency Bonds

14.I.a
Packet Pg. 188
Attachment: Quarterly Treasurer's Report 06.30.22 (Finance: Quarterly Investment Portfolio and

14.I.a
Packet Pg. 189
Attachment: Quarterly Treasurer's Report 06.30.22 (Finance: Quarterly Investment Portfolio and 6/30/2022
Description % of Portfolio YTM @ Cost Days To Maturity Face Amount/Shares Cost Value Market Value Cash 7.96 0.000 1 8,714,327.30 8,714,327.30 8,714,327.30 Certificate Of Deposit 10.54 1.221 514 11,882,000.00 11,882,000.00 11,532,733.04 Corporate 6.90 0.670 525 7,700,000.00 7,967,867.00 7,549,669.28 Local Government Investment Pool 70.60 0.931 1 77,258,924.99 77,258,924.99 77,258,924.99 Money Market 0.03 0.853 1 28,024.10 28,024.10 28,024.10 US Agency 3.97 1.071 843 4,575,000.00 4,575,000.00 4,346,900.27 Total / Average 100 0.875 125 110,158,276.39 110,426,143.39 109,430,578.98

14.I.a
Packet Pg. 190
Attachment: Quarterly Treasurer's Report 06.30.22 (Finance: Quarterly Investment Portfolio and

14.I.a
Packet Pg. 191
Attachment: Quarterly Treasurer's Report 06.30.22 (Finance: Quarterly Investment Portfolio and Description CUSIP/Ticker Securit y Sector Settlement Date YTM @ Cost Face Amount/Shares Cost Value Market Value Maturit y Date Da ys To Maturity % of Portfolio Capital One 2.25 9/20/2022 14042RHW4 Certificate Of Deposit 9/20/2017 2.250 250,000.00 250,000.00 250,250.00 9/20/2022 82 0.23 Capital One VA 2.25 9/20/2022 1404204Z0 Certificate Of Deposit 9/20/2017 2.250 250,000.00 250,000.00 250,250.00 9/20/2022 82 0.23 Barcla
ys Bank 2.25 9/27/2022 06740KKY2 Certificate Of Deposit 9/27/2017 2.250 250,000.00 250,000.00 250,270.00 9/27/2022 89 0.23 Goldman Sacs NY 2.3 10/11/2022 38148PRA7 Certificate Of Deposit 10/11/2017 2.300 200,000.00 200,000.00 200,232.00 10/11/2022 103 0.18 CD Bank of Ruston 2.3 12/29/202
2 06427LCH6 Certificate Of Deposit 12/29/2017 2.300 250,000.00 250,000.00 250,252.50 12/29/2022 182 0.23 Genoa Banking OH 2.25 12/29/2022 372348BY7 Certificate Of Deposit 12/29/2017 2.250 250,000.00 250,000.00 250,190.00 12/29/2022 182 0.23 Morgan Stanley UT 2.65 1/25/2023 61747MH46 Certificate Of Deposit 1/25/2018 2.650 64,000.00 64,000.00 64,163.84 1/25/2023 209 0.06 Morgan Stanley UT 3 4/19/2023 61747MV32 Certificate Of Deposit 4/19/2018 3.000 186,000.00 186,000.00 186,701.22 4/19/2023 293 0.17 BMW Bank UT 3 4/20/2023 05580AMJ0 Certificate Of Deposit 4/20/2018 3.000 250,000.00 250,000.00 250,937.50 4/20/2023 294 0.23 UBS Bank UT 3.15 5/30/2023 90348JCR9 Certificate Of Deposit 5/30/2018 3.150 249,000.00 249,000.00 249,976.08 5/30/2023 334 0.23 Citbank National SD 3.55 11/24/2023 17312QW47 Certificate Of Deposit 11/23/2018 3.550 250,000.00 250,000.00 251,737.50 11/24/2023 512 0.2 3 Sallie Mae Bank UT 1.9 10/30/2024 7954504Z5 Certificate Of Deposit 10/30/2019 1.900 100,000.00 100,000.00 96,784.00 10/30/2024 853 0.09 First National Bank TX 1.8 12/30/2024 32112UDJ7 Certificate Of Deposit 12/30/2019 1.800 250,000.00 250,000.00 240,720.00 12/30/2024 914 0 .23 Wells Far
go NV 1.85 12/30/2022 949495AF2 Certificate Of Deposit 12/30/2019 1.850 245,000.00 245,000.00 244,696.20 12/30/2022 183 0.22 Merrick Bank UT 1.85 12/31/2024 59013KEP7 Certificate Of Deposit 12/31/2019 1.850 250,000.00 250,000.00 241,007.50 12/31/2024 915 0.23 Citadel Federal PA 1.65 2/27/2025 17286TAG0 Certificate Of Deposit 2/27/2020 1.650 250,000.00 250,000.00 239,105.00 2/27/2025 973 0.23 Insbank TN 1 9/27/2022 45776NDN3 Certificate Of Deposit 3/27/2020 1.000 250,000.00 250,000.00 249,517.50 9/27/2022 89 0.23 Lakeside Bank IL 1.1 9/30/2022 51210SRZ2 Certificate Of Deposit 3/30/2020 1.100 250,000.00 250,000.00 249,555.00 9/30/2022 92 0.23 Nebraska State Bank NE 1 9/29/2023 63970BAK5 Certificate Of Deposit 3/30/2020 1.000 250,000.00 250,000.00 243,967.50 9/29/2023 456 0.23 Northstar Bank MI 1.15 3/31/202
3 66704MEQ0 Certificate Of Deposit 3/31/2020 1.150 250,000.00 250,000.00 247,612.50 3/31/2023 274 0.23 Pacific Western Bank CA 1.2 4/17/2023 69506YRJ0 Certificate Of Deposit 4/16/2020 1.200 250,000.00 250,000.00 247,405.00 4/17/2023 291 0.2 3 Centerstate Bank FL 1.2 4/17/2023 15201QDC8 Certificate Of Deposit 4/17/2020 1.200 250,000.00 250,000.00 247,405.00 4/17/2023 291 0.23 Flagstar Bank MI 1.15 4/17/2023 33847E2Z9 Certificate Of Deposit 4/17/2020 1.150 250,000.00 250,000.00 247,307.50 4/17/2023 291 0.23 Nicolet National Bank WI 1.2 4/17/2023 654062KJ6 Certificate Of Deposit 4/17/2020 1.200 250,000.00 250,000.00 247,412.50 4/17/2023 291 0. 23 West Michigan Bank MI 1 4/24/2023 954444BW4 Certificate Of Deposit 4/24/2020 1.000 250,000.00 250,000.00 246,880.00 4/24/2023 298 0.23 Sterling Bank MO 1.05 4/27/2023 85916VDR3 Certificate Of Deposit 4/27/2020 1.050 250,000.00 250,000.00 246,915.00 4/27/2023 301 0.23 Morthwest Bank ID 1 4/28/2023 66736ABS7 Certificate Of Deposit 4/30/2020 1.000 250,000.00 250,000.00 246,787.50 4/28/2023 302 0.23 Pinnacle Bank TN 0.7 5/8/2023 72345SKU4 Certificate Of Deposit 5/8/2020 0.700 250,000.00 250,000.00 245,940.00 5/8/2023 312 0.23 Jonesboro State Bank LA 0.8 5/29/2025-2
0 48040PGX7 Certificate Of Deposit 5/29/2020 0.800 249,000.00 249,000.00 231,114.33 5/29/2025 1,064 0.23 Continental Bank UT 0.55 6/26/2025 211163KK5 Certificate Of Deposit 6/26/2020 0.550 175,000.00 175,000.00 160,907.25 6/26/2025 1,092 0.16 State Bank of India GA 0.95 6/26/2025 856283N69 Certificate Of Deposit 6/26/2020 0.950 250,000.00 250,000.00 230,940.00 6/26/2025 1,092 0 .23 Partners Bank AK 0.6 6/30/2025 70212VAB4 Certificate Of Deposit 6/30/2020 0.600 250,000.00 250,000.00 230,062.50 6/30/2025 1,096 0.23 Bank Baroda NY 0.65 7/22/2025 06063HMT7 Certificate Of Deposit 7/22/2020 0.650 198,000.00 198,000.00 182,314.44 7/22/2025 1,118 0.18 Luana Savings Bank IA 0.45 7/29/2025 549104RJ8 Certificate Of Deposit 7/29/2020 0.450 250,000.00 250,000.00 228,632.50 7/29/2025 1,125 0.23 Medallion Bank UT 0.55 7/30/2025 58404DHQ7 Certificate Of Deposit 7/30/2020 0.550 250,000.00 250,000.00 229,202.50 7/30/2025 1,126 0.23 Enerbank UT 0.5 8/29/202
5 29278TRA0 Certificate Of Deposit 8/31/2020 0.500 245,000.00 245,000.00 223,760.95 8/29/2025 1,156 0.22 BMO Harris Bank IL 0.5 3/28/2025-21 05600XAY6 Certificate Of Deposit 9/28/2020 0.500 249,000.00 249,000.00 230,282.67 3/28/2025 1,002 0.2 3 First Choice Bank CA 0.4 9/30/2025-21 319461DB2 Certificate Of Deposit 9/30/2020 0.400 249,000.00 249,000.00 226,116.90 9/30/2025 1,188 0 .23 Greenstate Credit Union 0.5 7/30/2024 39573LBQ0 Certificate Of Deposit 7/30/2021 0.500 250,000.00 250,000.00 235,885.00 7/30/2024 761 0.2 3 Texas Exchange Bank TX 0.5 7/30/2024 88241TLS7 Certificate Of Deposit 7/30/2021 0.500 249,000.00 249,000.00 234,911.58 7/30/2024 761 0.23 Pentagon Federal Credit Union 0.55 9/30/2024 70962LAR3 Certificate Of Deposit 9/29/2021 0.550 250,000.00 250,000.00 234,980.00 9/30/2024 823 0. 23 Live Oak Bank 0.5 12/11/2023 538036TF1 Certificate Of Deposit 12/10/2021 0.500 250,000.00 250,000.00 240,950.00 12/11/2023 529 0.23 S
ynchrony Bank 0.9 12/10/2024 87165HK41 Certificate Of Deposit 12/10/2021 0.900 250,000.00 250,000.00 235,722.50 12/10/2024 894 0.23 Bank of New York Mellon 1.6 4/24/2025-25 06406RAN7 Corporate 5/13/2020 1.216 1,000,000.00 1,018,368.00 939,970.00 4/24/2025 1,029 0.91 John Deer Capital 2.6 3/7/2024 24422EUX5 Corporate 5/15/2020 1.160 700,000.00 737,464.00 692,174.00 3/7/2024 616 0.64 Citibank NA 3.65 1/23/2024-23 17325FAS7 Corporate 5/22/2020 1.183 1,000,000.00 1,088,310.00 1,003,530.00 1/23/2024 572 0.91 Caterpillar Financial 3.75 12/24/2023 14912L5X5 Corporate 11/23/2020 0.466 1,000,000.00 1,100,500.00 1,009,070.00 12/24/2023 542 0.91 To
yota Motor Credit 0.45 1/11/2024 89236THU2 Corporate 9/20/2021 0.450 1,000,000.00 1,000,000.00 957,990.00 1/11/2024 560 0.91 Higgins Capital MM HIGGINS Mone y Market 10/31/2011 0.740 6,828.90 6,828.90 6,828.90 N/ A 1 0.01 FHLB 0.5 9/24/2024-21 3130ALKN3 US A gency 3/24/2021 0.500 2,000,000.00 2,000,000.00 1,895,660.00 9/24/2024 817 1.82 FHLB 0.57 10/15/2024-22 3130ALWW0 US A gency 4/15/2021 0.570 1,000,000.00 1,000,000.00 947,920.00 10/15/2024 838 0.91 FHLB 0.5 10/4/2024-22 3130AP4G7 US A gency 10/4/2021 0.500 1,000,000.00 1,000,000.00 946,600.00 10/4/2024 827 0.91 FHLB Step 1/27/2025-22 3130AQML4 US A gency 1/27/2022 6.851 325,000.00 325,000.00 310,862.50 1/27/2025 942 0.30 Sub Total / Average Brokerage | Higgins Capital 1.155 19,189,828.90 19,434,470.90 18,550,366.86 650 17.42 Brokerage | Higgins Capital
As of 6/30/22
City of Hanford
Quarterly Investment Detail Report

14.I.b
Packet Pg. 192
Attachment: Quarterly Investment Detail Report 06.30.22 (Finance: Quarterly Investment Portfolio and Description CUSIP/Ticker Securit y Sector Settlement Date YTM @ Cost Face Amount/Shares Cost Value Market Value Maturit y Date Da ys To Maturity % of Portfolio As of 6/30/22
City of Hanford
Quarterly Investment Detail Report
Israel Discount Bank 0.45 6/12/2023 465076SW8 Certificate Of Deposit 11/24/2021 0.450 250,000.00 250,000.00 244,514.32 6/12/2023 347 0.23 Safra Natl Bank 0.2 11/23/2022 78658RGA3 Certificate Of Deposit 11/24/2021 0.200 250,000.00 250,000.00 248,207.42 11/23/2022 146 0.23 Bank of India NY 0.2 11/25/2022 06279KU38 Certificate Of Deposit 11/26/2021 0.200 250,000.00 250,000.00 248,176.58 11/25/2022 148 0.23 State Bank of India 0.55 11/29/2023 856285YX3 Certificate Of Deposit 11/29/2021 0.550 250,000.00 250,000.00 241,377.51 11/29/2023 517 0.2 3 Bank of China/NY 0.2 11/29/202
2 06428FUY1 Certificate Of Deposit 11/29/2021 0.200 250,000.00 250,000.00 248,114.38 11/29/2022 152 0.23 Cumberland Fed Bank 0.2 3/3/2023 23062KDQ2 Certificate Of Deposit 12/3/2021 0.200 250,000.00 250,000.00 246,442.81 3/3/2023 246 0.23 Goldman Sachs 0.6 12/15/2023 38149MQ22 Certificate Of Deposit 12/15/2021 0.600 224,000.00 224,000.00 216,138.56 12/15/2023 533 0.20 IADB 0.25 11/15/2023 4581X0DP0 Corporate 11/24/2021 0.586 500,000.00 496,710.00 482,679.80 11/15/2023 503 0.45 IFC 0.61 11/24/2023 45950VQS8 Corporate 11/24/2021 0.570 1,000,000.00 1,000,790.00 966,055.48 11/24/2023 512 0.91 IFC 2 10/24/2022-22 45950VLH7 Corporate 11/24/2021 0.127 1,500,000.00 1,525,725.00 1,498,200.00 10/24/2022 116 1.36 Wells Far
go Securities MM MM5968 Mone y Market 11/3/2021 0.890 21,195.20 21,195.20 21,195.20 N/ A 1 0.02 FHLB 2.3 3/28/2025-22 3130AREM9 US A gency 3/28/2022 2.300 250,000.00 250,000.00 245,857.77 3/28/2025 1,002 0.23 Sub Total / Average Brokerage | Wells Fargo Securities 0.447 4,995,195.20 5,018,420.20 4,906,959.83 340 4.53 Local Agency Investment Fund LGIP LAIF6352 Local Gov. Investment Pool 2/28/2009 0.861 31,590,558.35 31,590,558.35 31,590,558.35 N/ A 1 28.68 Sub Total / Average LGIP | LAIF 0.861 31,590,558.35 31,590,558.35 31,590,558.35 1 28.68 Tulare County Pool LGIP TULARE860 Local Gov. Investment Pool 5/5/2017 0.980 45,668,366.64 45,668,366.64 45,668,366.64 N/ A 1 41.46 Sub Total / Average LGIP | Tulare County 0.980 45,668,366.64 45,668,366.64 45,668,366.64 1 41.46 Wells Fargo | General Account Cash WFGENERAL5186 Cash 10/31/2007 0.000 41,329.00 41,329.00 41,329.00 N/ A 1 0.04 Wells Fargo | Self Insurance Cash WFSELFINS1892 Cash 6/30/2020 0.000 96,160.05 96,160.05 96,160.05 N/ A 1 0.09 Wells Fargo | Sweep Cash WFSWEEP5186 Cash 6/30/2020 0.000 8,576,838.25 8,576,838.25 8,576,838.25 N/ A 1 7.79 Sub Total / Average Wells Fargo | Operating Accounts 0.000 8,714,327.30 8,714,327.30 8,714,327.30 1 7.91 Total / Average 0.875 110,158,276.39 110,426,143.39 109,430,578.98 129 100 LGIP | LAIF
LGIP | Tulare County
Wells Fargo | Operating Accounts
Brokerage | Wells Fargo Securities

14.I.b
Packet Pg. 193
Attachment: Quarterly Investment Detail Report 06.30.22 (Finance: Quarterly Investment Portfolio and Description CUSIP/Ticker Settlement Date Face Amount/Shares Principal Interest/Dividends Total Portfolio Name Local Agency Investment Fund LGIP LAIF6352 6/27/2022 4,000,000.00 4,000,000.00 0.00 4,000,000.00 LGIP | LAIF Local Agency Investment Fund LGIP LAIF6352 5/11/2022 4,500,000.00 4,500,000.00 0.00 4,500,000.00 LGIP | LAIF Deposit
City of Hanford
Quarterly Transaction Report
04/01/22-06/30/22

14.I.c
Packet Pg. 194
Attachment: Quarterly Transactions Report 04.01.22-06.30.22 (Finance: Quarterly Investment Portfolio and

14.I.c
Packet Pg. 195
Attachment: Quarterly Transactions Report 04.01.22-06.30.22 (Finance: Quarterly Investment Portfolio and

14.I.c
Packet Pg. 196
Attachment: Quarterly Transactions Report 04.01.22-06.30.22 (Finance: Quarterly Investment Portfolio and

14.I.c
Packet Pg. 197
Attachment: Quarterly Transactions Report 04.01.22-06.30.22 (Finance: Quarterly Investment Portfolio and

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: J

SUBJECT:

Finance: Approval of several Purchase Orders, over $50,000 each, for the general operation of the City of Hanford.

RECOMMENDATION:

That Council, by motion, approve the following purchase orders.

BACKGROUND:

Per Hanford Municipal Code 2.48.060 "Purchases exceeding fifty thousand dollars", the City Council has the responsibility of making a decision to accept or reject any bid. Additionally, Purchases of $2,500 or more must have bids either informally, formally or a sole source justification provided.

The Purchase Orders listed above cover annual contracts for general services provided to the City of Hanford. They include annual contracts for Printing and Copier services, broadband service, printing and postage and the City's annual contract for Credit Card services.

FISCAL IMPACT:

The FY 2022-23 Operational Budgets have available appropriation to cover these expenses

14.J
Packet Pg. 198
ATTACHMENTS:

14.J
Packet Pg. 199

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: K

SUBJECT:

Finance: Adoption of the City of Hanford 2022-23 Investment Policy, Delegation of Investment Authority and Presentation of the Quarterly Report and Monthly Investment Transaction Report

RECOMMENDATION:

That the City Council do the following:
1) Adopt the updated 2022-23 Investment Policy
2) Delegate investment authority to the City’s Finance Director/Treasurer

BACKGROUND:

The City’s cash is one of Hanford’s most valuable assets. The use of that cash and safekeeping is an important function of the City. The cash can also be a source of significant income if used wisely. As a result, the Council has several oversight responsibilities, namely:
1) The adoption and annual review of the City’s investment policy; 2) The delegation of investment authority to the Finance Director/Treasurer which should be done annually;

Investment Policy
The proposed 2022-23 investment policy, Exhibit A, is attached for Council’s review. There are minor updates to the policy.
1) The cover page date changed from 2021-2022 to 2022-2023 2) The Annual Comprehensive Financial Report referenced on page 2 3) Updates to reference CA Debt and Investment Advisory Commission January 1, 2022 update

Delegation of Investment Authority.

14.K
Packet Pg. 200
The Council needs to annually delegate investment authority to the Finance Director/Treasurer as shown in the City’s Investment Policy. By adopting the City’s Investment Policy, the authority will again be delegated to the Finance Director/Treasurer.

Summary
The most important point in managing the City’s cash is to remember the purpose of the cash is to provide the residents of Hanford with services; earning investment returns is a secondary goal.

The proposed changes in the investment policy and the investment report is designed to follow the SLY acronym: Safety, Liquidity and Yield. While some investments in government agencies lose value, the City's will continue to gain value. Keeping the City’s cash safe allows all to sleep well at night.

FISCAL IMPACT:

There is no financial impact with this action.

ATTACHMENTS:
2022 City of Hanford Investment Policy 2022-2023 DRAFT

14.K
Packet Pg. 201

CITY OF HANFORD

2022-2023

INVESTMENT POLICY

14.K.a
Packet Pg. 202
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 1 TABLE OF CONTENTS
Section Topic Page

1.0 Introduction 1

2.0 Scope 1

3.0 Prudence 2

4.0 Investment Objectives 2

5.0 Delegation of Authority 2

6.0 Ethics and Conflicts of Interest 2

7.0 Authorized Financial Dealers and Institutions 3

8.0 Authorized and Suitable Investments 3

9.0 Review 5

10.0 Investment Pools/Mutual Funds 5

11.0 Collateralization 5

12.0 Safekeeping and Custody 6

13.0 Diversification 6

14.0 Maximum Maturities 6

15.0 Internal Controls 6

16.0 Performance Standards 6

17.0 Reporting 6

18.0 Investment Policy Adoption 6

19.0 Glossary 7

14.K.a
Packet Pg. 203
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 2 City of Hanford, California
Investment Policy

1.0 INTRODUCTION
The City of Hanford (City) has a fiduciary responsibility to maximize the productive use of its liquid assets entrusted to its care and to manage those public funds wisely and prudently.

The purpose of this document is to identify various policies and procedures that enhance opportunities for a prudent and systematic investment policy and to organize and formalize investment-related activities. Related activities which comprise good cash management include accurate cash projections, the expeditious collection of revenue, the control of disbursements, cost-effective banking relations, and short-term borrowing program which coordinates working capital requirements and investment opportunity. It is the policy of the City to invest public funds in a manner that will provide high investment return with the maximum security while meeting the daily cash flow demands of the entity and conforming to all state and local statutes governing the investment of public funds.

2.0 SCOPE
It is intended that this policy cover all funds and investment activities under the direct authority of the City. This policy also covers any funds held by fiscal agents in connection with the issuance of any bonds by the City.

Such funds shall be invested in accordance with the applicable trust indenture.

These funds are accounted for in the City's Audited Financial Statements or Annual Comprehensive Financial Report (ACFR) and include:

General Fund
Special Revenue Funds
Debt Service Funds
Capital Project Funds
Enterprise Funds
Internal Service Funds
Trust and Agency Funds

14.K.a
Packet Pg. 204
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 3 Funds Held by Fiscal Agents
Any new funds created by the City Council (unless specifically exempted)

3.0 PRUDENCE
The standard of prudence to be used by city officials responsible for the investment of public funds shall be the “prudent person” standard as set forth in California Code Section 53600.3 and shall be applied in the context of managing the overall city portfolio of funds. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual’s security risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments.

4.0 INVESTMENT OBJECTIVES

4.1 Safety. It is the primary duty and responsibility of the Treasurer to protect, preserve, and maintain cash and investments placed in his trust on behalf of the City. The safety or risk associated with an investment refers to the potential loss of principal, accrued interest or a combination of the two.

4.2 Liquidity. An adequate percentage of the portfolio should be maintained in liquid short-term securities which can be converted to cash if necessary to meet disbursement requirements. Since all cash requirements cannot be anticipated, investments in securities with active secondary or resale markets is highly recommended.

Emphasis should be on marketable securities with low sensitivity to market risk.

4.3 Yield. Yield should become a consideration only after the basic requirements of safety and liquidity have been met. The investment portfolio shall be designed to attain a market average rate of return throughout budgetary and economic cycles, taking into account the City's risk constraints, the cash flow characteristics of the portfolio, and State and Local laws, ordinances or resolutions that restrict investments. Examples of yield benchmarks are U. S. Treasuries from bills to 5 year notes and the average Fed Funds Rate.

4.4 Public Trust. All participants in the investment process shall act as custodians of the public trust.

Investment officials shall recognize that the investment portfolio is subject to public review and evaluation. The overall program shall be designed and managed with a degree of professionalism that is worthy of public trust.

It is the City's intent, at the time of purchase, to hold all investments until maturity. In a diversified portfolio it must be recognized that occasional measured losses are inevitable, and must be considered within the context of the overall portfolios investment return, provided that adequate diversification has been implemented.

5.0 DELEGATION OF AUTHORITY
California Government Code Section 53607 provides the authority of the legislative body of the local agency to invest the funds of the local agency or to delegate that authority to the treasurer of the local agency. The Treasurer is authorized by City ordinance to manage the investment needs of the City. The Treasurer will establish a system of controls to regulate the activities of staff authorized to invest, specifically the Finance Manager or Financial Analyst, and procedures in the absence of the Treasurer.

14.K.a
Packet Pg. 205
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 4 6.0 ETHICS AND CONFLICTS OF INTEREST
The City Treasurer and those employees that are involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program or which could impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Council any material financial interests in financial institutions that conduct business with their jurisdiction and shall further disclose any large personal financial investment positions that could be related to the performance of the City.

7.0 AUTHORIZED FINANCIAL DEALERS AND INSTITUITONS
The City shall transact business with nationally or state chartered banks, federal or state savings and loan institutions, registered primary securities dealers and qualified regional dealers under SEC Rule 15c3-1 (net capital rule).

7.1 Broker Dealers must:

A. be licensed by the States as a broker dealer, as defined in Section 25004 or the Corporations Code.

B. be a member of the Financial Industry Regulatory Authority (FINRA).

C. offer securities appropriate to the City’s needs.

D. have read the City’s Investment Policy.

14.K.a
Packet Pg. 206
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 5 8.0 AUTHORIZED AND SUITABLE INVESTMENTS:

Investment of City funds is governed by the California Government Code Sections 53600, 53601, 53601.5, 53601.6, and 53635. Within the context of the limitations in Figure 1, the following investments are authorized, as further limited herein as updated by California Debt and Investment Advisory Commission January 1, 2022:

INVESTMENT TYPE MAXIMUM

REMAINING

MATURITY

MAXIMUM
SPECIFIED % OF

PORTFOLIO

MINIMUM

QUALITY

REQUIREMENTS

GOVERNMENT CODE

SECTIONS
U. S. Treasury Obligations 5 years None None 53601(b)
U.S. Agency Obligations 5 years None None 53601(f)
CA State Obligations or
Sub-Divisions
5 years None None 53601(a), 53601(d), 53601(e)
Bankers’ Acceptances 180 days 40%E None 53601(g)
Commercial paper (under
$100,000,000 of
investments)
270 days or less 25% of the agency’s
moneyG
Highest letter and
number rating by an
NRSROH
53601(h)(2)(C)
Negotiable Certificates of
Deposit
5 years 30%J FDIC/NCUA
Insured
53601(i)
Non-negotiable Certificates
of Deposit
5 years None FDIC/NCUA
Insured
53635.2, 53637, 53638 &
53653
Repurchase Agreements** 1 year None Collateralized 53601(j) Medium Term NotesN 5 years 30% of the agency’s
moneyG
“A” rating category
or its equivalent or
better by an NRSRO
53601(k)
Mutual Fund and Money
Market Mutual Funds
N/A 20%O MultipleP,Q 53601(l), 53601.6(b)
Collateralized Bank
DepositsR
5 years None Collateralized 53601(n)
County Pooled Investment
Funds
N/A None None 27133
Joint Powers Investment
Pool

N/A None MultipleS 53601(p)
Local Agency Investment
Fund (LAIF)
N/A None None 16429.1
SupranationalsU 5 years or less 30% “AA” rating
category or its
equivalent or better
53601(q)
Source: CDIAC Local Agency Investment Guide (LAIG), Figure 1 Information as of January 1, 2022A and applicable to all local agenciesB **Master Repurchase Agreement must be signed with the bank or dealer (a PSA Master Agreement or equivalent).

14.K.a
Packet Pg. 207
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 6 TABLE OF NOTES FOR FIGURE 1
A

B

C

D

E

F

G

H

I

J

K

Sources: Sections 16340, 16429.1, 27133, 53601, 53601.6, 53601.8, 53630 et seq., 53635, 53635.8, and 57603.

Municipal Utilities Districts have the authority under the Public Utilities Code Section 12871 to invest in certain securities not addressed here.

Section 53601 provides that the maximum term of any
investment authorized under this section, unless otherwise stated, is five years. However, the legislative body may grant express authority to make investments either specifically or as a part of an inves tment program approved by the legislative body that exceeds this five year remaining maturity limit. Such approval must be issued no less than three months prior to the purchase of any security exceeding the five-year maturity limit.

Percentages apply to all portfolio invest ments regardless of source of funds. For instance, cash from a reverse repurchase agreement would be subject to the restrictions.

No more than 30 percent of the agency’s money may be in bankers’ acceptances of any one commercial bank.

Includes agencies defined as a city, a district, or other local agency that do not pool money in deposits or investment with other local agencies, other than local agen cies that have the same governing body.

Local agencies, other than counties or a city and county, may purchase no more than 10 percent of the outstanding
commercial pa per and medium-term notes of any single
issuer.

Issuing corporation must be organized and operating within the U.S., have assets in excess of $500 million, and debt other than commercial paper must be in a rating category of "A" or its equivalent or higher by a nationally recognized statistical rating organization, or the issuing corporation must be organized within the U.S. as a special purpose corporatio n, trust, or LLC, ha ve program wide credit enhancements, and have commercial paper that is rated “A -1” or higher, or the equivalent, by a nationally recognized statistical rating agency.

Includes agencies defined as a county, a city and county, or other lo cal agency that pools money in deposits or
investments with other local agencies, including local agencies that have the same governing body. Local agencies that pool exclusively with other lo cal agencies that have the same governing body must adhere to the limits set forth in Section 53601(h)(2)(C).

No more than 30 percent of the agency’s money may be in negotiable certificates of deposit that are authorized under Section 53601(i).

Effective January 1, 2020, no more than 50 percent of the agency’s money m ay be invested in deposits, including
certificates of deposit, through a placement service as authorized under 53601.8 (excludes negotiable certificates of deposit authorized under Section 53601(i)). On January 1, 2026, the maximum percentage of the portfo lio reverts back to 30 percent. Investments made pursuant to 53635.8 remain subject to a maximum of 30 percent of the portfolio.

L

M

N

O

P

Q

R

S

T

U

Reverse repurchase agreements or securi ties lending
agreements may exceed the 92 -day term if the agreement includes a written codicil guaranteeing a minimum earning or spread for the entire period be tween the sale of a security using a reverse repurchase agreement or securities lending agreement and the final maturity dates of the same security.

Reverse repurchase agreements must be made with primary dealers of the Federal Re serve Bank of New York or with a nationally or state chartered bank that has a significant relationship with the local agency. The local agency must have held the securities used for the agreements for at least 30 days.
“Medium-term notes” are defined in Sec tion 53601 as “all corporate and deposi tory institution debt securities with a maximum remaining maturity of five years or less, issued by corporations organized and operating within the United States or by depository institutions licensed by the United States or any state and operating within the United States.”
No more than 10 percent invested in any one mutual fund.

This limitation does not apply to money market mutual funds.

A mutual fund must receive the highest rank ing by not less than two nationally recog nized rating agencies or the fund must retain an investment advisor who is registered with the SEC (or exempt from regi stration), has as sets under
management in excess of $500 million, and has at least five years' experience investing in instruments authorized by Sec- tions 53601 and 53635.

A money market mutual fund must receive the highest ranking by not less than two na tionally recognized statistical rating organizations or retain an investment advisor registered with the SEC or exempt from registration and who has not less than five years' experience investing in money market
instruments with assets under management in excess of $500 million.

Investments in notes, bonds, or other obligations under Section 53601(n) require that collateral be placed into the custody of a trust company or the trust department of a bank that is not affiliated with the issuer of the secured obligation, among other specific collateral requirements.

A joint powers authority pool must retain an investment advisor who is registered with the SEC (or exempt from
registration), has assets under management in excess of $500 million, and has at least five years' experience investing in instruments authorized by Section 53601, subdivisions (a) to (o).

Local entities can deposit between $200 million and $10 billion into the Voluntary Investment Program Fund, upon approval by their governing bodies. Deposits in the fund will be invested in the Pooled Money Investment Account.

Only those obligations issued or uncon ditionally guaranteed by the International Bank for Reconstruction and
Development (IBRD), International Financ e Corporation
(IFC), and Inter-American Development Bank (IADB), with a maximum remaining maturity of five years or less.

Source: CDIAC Local Agency Investment Guide (LAIG), Figure 1 Information as of January 1, 2022A and applicable to all local agenciesB

14.K.a
Packet Pg. 208
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 7 9.0 REVIEW
The securities held by the City must be in compliance with 8.0 Authorized and Suitable Investments at the time of purchase. The Treasurer will review the portfolio at least quarterly to insure securities are still in compliance and determine if it is necessary to report to council any major or critical incidences of noncompliance.

10.0 INVESTMENT POOLS/MUTUAL FUNDS
The City further stipulates that mutual funds/money market mutual funds are restricted to funds that include only permitted investments under 8.0 Authorized and Suitable Investments.

Governmental sponsored pools and/or mutual funds are included in Section 8.0 Authorized and Suitable Investments; therefore, the City must do due diligence and a thorough investigation of the pool and/or fund prior to investing, and on a continual basis. There shall be a questionnaire; any additional pool shall provide the following:

A. A description of eligible investment securities, and a written statement of investment policy and objectives.

B. A description of interest calculations and how it is distributed, and how gains and losses are treated.

C. A description of how the securities are safeguarded (including the settlement processes), and how often are the securities priced and the program audited.

D. A description of who may invest in the program, how often, and what size deposits and withdrawals are allowed.

E. A schedule for receiving statements and portfolio listings.

F. A list of any reserves, retained earnings, etc. utilized by the pool.

G. A fee schedule, when and how it is assessed.

H. Pool eligibility for bond proceeds and/or pool policy on accepting such proceeds.

11.0 COLLATERALIZATION
Collateralization will be required on two types of investments: certificates of deposit and repurchase agreements. Collateral for non-negotiable certificates of deposit must comply with Government Code 53652.

In addition, if the CD is not FDIC /NCUA insured or goes over the FDIC/NCUA $250,000 limit, collateral is required equal to 110 percent of market value of principal and accrued interest. Collateral for repurchase agreements shall be 102 percent of market value of principal and accrued interest.

The City chooses to limit collateral to the following: US Treasury securities or Federal Agency securities. This will provide an addition level of security due to inevitable changes in market conditions. Collateral will always be held by an independent third party with whom the City has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The right of collateral substitution is granted, within the parameters and constraints of this Policy.

14.K.a
Packet Pg. 209
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 8 Section 53649 of the California Government Code specifies that the City Treasurer is responsible for entering into deposit contracts with each depository. Investments held with third parties and applicable collateral for the investment shall be properly collateralized in accordance with requirements of the California Government Code.

12.0 SAFEKEEPING AND CUSTODY
All securities, including collateral for repurchase agreements, entered into by the City shall be held by a third party custodian designated by the Treasurer and evidenced by safekeeping receipts.

13.0 DIVERSIFICATION
The City will diversify the investment portfolio by the type of investment, issuer, and maturity dates in order to mitigate risk in the investment portfolio. With the exception of U. S. Treasury securities and authorized pools such as LAIF, no more than 30% of the City’s total investment portfolio will be invested in a single security type or with a single financial institution.

14.0 MAXIMUM MATURITIES
It is the City’s policy to buy and hold investments until maturity. Maturities of investments will be selected based on cash flow requirements. Investments will have a maximum remaining maturity of only the limitations imposed by government statute or five (5) years from purchase, whichever is shorter. Reserve funds may be invested in securities exceeding 5 years based on the permissible investment maturities dictated by the legal documents.

15.0 INTERNAL CONTROLS
A system of internal controls shall be established to prevent losses of public funds arising from fraud, employee error, and misrepresentations of third parties, unanticipated changes in financial markets or imprudent actions by employees of the City. An independent review of internal control and investment practices, policies and procedures will be provided annually by the City’s external auditor.

16.0 PERFORMANCE STANDARDS
The investment portfolio shall be invested with the objective of obtaining a market rate of return with considerations to budgetary and economic cycles, commensurate with investment risk constraints and cash flow needs.

17.0 REPORTING
The council has delegated investment authority to the City Treasurer for a one-year period. The Treasurer shall make a monthly report of investment transactions to the legislative body. Section 53607 of the California Government Code states the legislative body, subject to review; many renew the delegation of authority pursuant to this section each year.

18.0 INVESTMENT POLICY ADOPTION
The policy shall be reviewed annually by the Treasurer and City Attorney for any revisions. The policy will be submitted to the City Council for their review and approved each fiscal years.

14.K.a
Packet Pg. 210
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 9 19.0 GLOSSARY

GLOSSARY

AGENCIES: Federal agency securities and/or Government-sponsored enterprises.

BANKERS’ ACCEPTANCE (BA): A draft or bill or exchange accepted by a bank or trust company. The accepting institution guarantees payment of the bill, as well as the issuer.

BENCHMARK: A comparative base for measuring the performance or risk tolerance of the investment portfolio. A benchmark should represent a close correlation to the level of risk and the average duration of the portfolio’s investments.

BROKER: A broker brings buyers and sellers together for a commission.

CERTIFICATE OF DEPOSIT (CD): A time deposit with a specific maturity evidenced by a certificate. Large- denomination CD’s are typically negotiable.

COLLATERAL: Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

COMMERCIAL PAPER: Commercial paper is the trade name applied to unsecured promissory notes issued by finance and industrial companies to raise funds on a short term basis.

COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR): The official annual report for the City of Glendora. It includes five combined statements for each individual fund and account group prepared in conformity with GAAP. It also includes supporting schedules necessary to demonstrate compliance with finance- related legal and contractual provisions, extensive introductory material, and a detailed Statistical Section.

DEALER: A dealer, as opposed to a broker, acts as a principal in all transactions buying and selling for his own account.

DIVERSIFICATION: Dividing investment funds among a variety of securities offering independent returns.

FEDERAL AGENCY: Federal agencies are special government organizations set up for a specific purpose.

Some examples include: FAMCA, FFCB, FHLB, FHLMC, and FNMA.

FEDERAL DEPOSIT INSURANCE CORPORATION (FDIC): A federal agency that insures bank deposits, currently up to $250,000 per entity.

FEDERAL FUNDS RATE: The rate of interest at which Fed funds are traded. This rate is currently pegged by the Federal Reserve through open-market operations.

LOCAL AGENCY INVESTMENT FUND (LAIF): LAIF was established by the State to enable treasurers to place funds in a pool for investment. Each agency is limited to an investment of $65 million per account.

LIQUIDITY: A liquid asset is one that can be converted easily and rapidly into cash without a substantial loss of value. In the money market, a security is said to be liquid if the spread between bid and asked prices is narrow and reasonable size can be done at those quotes.

MASTER REPURCHASE AGREEMENT: A written contract covering all future transactions between the

14.K.a
Packet Pg. 211
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 10 parties to repurchase – reverse repurchase agreements that establish each party’s rights in the transactions. A master agreement will often specify, among other things, the right of the buyer-lender to liquidate the underlying securities in the event of default by the seller borrower.

MATURITY: The date upon which the principal or stated value of an investment becomes due and payable.

MONEY MARKET: The market in which short -term debt instruments (bills, commercial paper, bankers’ acceptances, etc.) are issued and traded.

NATIONALLY RECOGNIZED STATISTICAL-RATING ORGANIZATION (NRSRO): A nationally recognized statistical rating corporation (NRSRO) is a credit rating agency that issues credit rating that the U.S.

Securities and Exchange Commission (SEC) permits other financial firms to use for certain regulatory purposes.

NATIONAL CREDIT UNION ADMINISTRATION (NCUA): Created by the U.S. Congress in 1970, the National Credit Union Administration is an independent federal agency that insures deposits at federally insured credit unions, protects the members who own credit union s, and charters and regulates federal credit unions.

Insured CDs up to a 250,000 limit.

PORTFOLIO: Collection of securities held by an investor.

PRIMARY DEALER: A group of government securities dealers who submit daily reports of market activity and positions and monthly financial statements to the Federal Reserve Bank of New York and are subject to its informal oversight. Primary dealers include Securities and Exchange Commission (SEC) – registered securities broker-dealers, banks, and a few unregulated firms.

PRUDENT PERSON RULE: An investment standard. In some states the law requires that a fiduciary, such as a trustee, may invest money only in a list of s ecurities selected by the custody state – the so-called legal list. In other states the trustee may invest in a security if it is one which would be bought by a prudent person of discretion and intelligence who is seeking a reasonable income and preservation of capital.

RATE OF RETURN: The yield obtainable on a security based on its purchase price or its current market price.

This may be the amortized yield to maturity on a bond the current income return.

REPURCHASE AGREEMENT (RP OR REPO): A holder of securities sells these securities to an investor with an agreement to repurchase them at a fixed price on a fixed date. The security “buyer” in effect lends the “seller” money for the period of the agreement, and the terms of the agreement are structure to compensate him for this. Dealers use RP extensively to finance their positions. Exception: When the Fed is said to be doing RP, it is lending money, or increasing bank reserves.

SAFEKEEPING: A service to customers rendered by banks for a fee whereby securities and valuables of all types and descriptions are held in the bank’s vaults for protection.

SECONDARY MARKET: A market made for the purchase and sale of outstanding issues following the initial distribution.

SECURITIES & EXCHANGE COMMISSION (SEC): Agency created by Congress to protect investors in securities transactions by administering securities legislation.

SEC RULE 15C3-1: See Uniform Net Capital Rule.

14.K.a
Packet Pg. 212
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023) 11 TREASURY BILLS: A non -interest bearing discount security issued by the U.S. Treasur y to finance the national debt. Most bills are issued to mature in three months, six months, or one year.

TREASURY NOTES: Medium-term coupon-bearing U.S. Treasury securities issued as direct obligations of the U.S. Government and having initial maturities from two to 10 years

UNIFORM NET CAPITAL RULE: Securities and Exchange Commission requirement that member firms as well as nonmember broker-dealers in securities maintain a maximum ratio of indebtedness to liquid capital of 15 to 1; also called net ca pital rule and net capital ratio. Indebtedness covers all money owed to a firm, including margin loans and commitments to purchase securities, one reason new public issues are spread among members of underwriting syndicates. Liquid capital includes cash and assets easily converted into cash.

YIELD: The rate of annual income return on an investment, expressed as a percentage. (a) INCOME YIELD is obtained by dividing the current dollar income by the current market price for the security. (b) NET YIELD or YIELD TO MATURITY is the current income yield minus any premium above par or plus any discount from par in purchase price, with the adjustment spread over the period from the date of purchase to the date of maturity of the bond.

14.K.a
Packet Pg. 213
Attachment: 2022 City of Hanford Investment Policy 2022-2023 DRAFT (Finance: Adoption of Investment Policy 2022-2023)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: A

SUBJECT:

Public Works: Authorization to Award a contract to American Paving out of Fresno Ca, in the amount of $479,715.00, establish construction contingency of $47,971.50 and approve an additional appropriation of $142,700.00 from the ARPA Fund to fully fund The Police Department Parking Lot Expansion Project

RECOMMENDATION:

That the City Council by motion:

1. Award a contract to American Paving out Of Fresno Ca in the amount of $479,715.00

2. Establish a construction contingency of $47,971.50 &

3. Appropriate an additional $142,700.00 from the ARPA Fund to fully fund project.

BACKGROUND:

As part of the 2021/22 Council Adopted Budget, Council approved an expansion to the secure parking area between the Hanford Police department buildings. This project will provide for the reconfiguration and redesign of existing parking spaces, located east of the Police Station, to provide for additional and more efficient parking. This project will also include fencing and gates to secure the area. Existing parking areas located east of the police station (east of alley) are inefficient and function poorly. The reconfiguration of parking in this area will add additional parking stalls and allow for more efficient use of the space.

A total of (5) bids were received ranging from the low bid of $479,715.00 to a high bid of $599,750.00. Staff has examined the bids, validated the lowest bidder's contractor's license status, and verified the contractor is in good standing. Staff is requesting to award and execute the contract. If approved this project is anticipated to begin September 2022.

FISCAL IMPACT:

15.A
Packet Pg. 214
The Police Impact Fee Fund provides $385,000.00 for this project including contingencies. An additional appropriation of $142,700.00 from the ARPA Fund is required to fully fund this project. A copy of the budget page is attached for Council Review.

ATTACHMENTS:

Bid Tabulation
Budget Page 21.22 CONSTRUCTION

15.A
Packet Pg. 215

POLICE PARKING LOT EXPANSION PROJECT
PROJECT NUMBER: TBD
ITEM QUANTITY UNIT Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal 1 Mobilization, Demobilization, Bonds, and Insurance 1L S 44,000.00 $44,000.00 $41,128.00 $41,128.00 $61,000.00 $61,000.00 $30,000.00 $30,000.00 $49,160.00 $49,160.00 2 Traffic Control System 1L S 8,000.00 $8,000.00 $6,400.00 $6,400.00 $4,000.00 $4,000.00 $10,000.00 $10,000.00 $4,000.00 $4,000.00 3 Dust Control 1L S 500.00 $500.00 $2,200.00 $2,200.00 $1,000.00 $1,000.00 $5,000.00 $5,000.00 $560.00 $560.00 4 Clearing and Grubbing 1L S 29,400.00 $29,400.00 $29,000.00 $29,000.00 $38,000.00 $38,000.00 $30,000.00 $30,000.00 $10,000.00 $10,000.00 5 SWPPP, Storm Water Pollution Prevention Plan 1L S 3,000.00 $3,000.00 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $4,000.00 $4,000.00 $4,500.00 $4,500.00 6 Saw Cut 445 LF 4.00 $1,780.00 $4.60 $2,047.00 $4.00 $1,780.00 $2.00 $890.00 $2.00 $890.00 7 Remove Exisiting Concrete 1,060 SF 3.00 $3,180.00 $0.75 $795.00 $4.00 $4,240.00 $5.00 $5,300.00 $3.00 $3,180.00 8 Remove Exisiting Curb & Gutter / Curb / Vee Gutter 635 LF 3.00 $1,905.00 $1.00 $635.00 $3.00 $1,905.00 $10.00 $6,350.00 $9.00 $5,715.00 9 Remove Exisiting Asphalt Pavement 18,820 SF 0.40 $7,528.00 $0.67 $12,609.40 $0.35 $6,587.00 $2.00 $37,640.00 $1.00 $18,820.00 10 Roadway Excavation & Subgrade Prep 1,200 C Y 24.00 $28,800.00 $31.00 $37,200.00 $10.00 $12,000.00 $10.00 $12,000.00 $25.00 $30,000.00 11 Aggregate Base (ClassII) 240 CY 80.00 $19,200.00 $97.00 $23,280.00 $170.00 $40,800.00 $125.00 $30,000.00 $154.00 $36,960.00 12 Apphalt Concrete, (Type B, 1/2" Max., Medium Grad 270 TN 163.00 $44,010.00 $147.00 $39,690.00 $170.00 $45,900.00 $160.00 $43,200.00 $195.00 $52,650.00 13 Concrete Parking Stalls (5" P.C.C.) 340 SF 9.00 $3,060.00 $8.48 $2,883.20 $14.00 $4,760.00 $16.00 $5,440.00 $11.00 $3,740.00 14 Concrete Curb Ramps 3E A 2,000.00 $6,000.00 $2,120.00 $6,360.00 $2,700.00 $8,100.00 $3,500.00 $10,500.00 $2,625.00 $7,875.00 15 Concrete Sidewalk 1,180 SF 7.00 $8,260.00 $5.30 $6,254.00 $10.00 $11,800.00 $13.00 $15,340.00 $13.00 $15,340.00 16 Concrete Curb & Gutter 245 LF 45.00 $11,025.00 $37.10 $9,089.50 $60.00 $14,700.00 $55.00 $13,475.00 $60.00 $14,700.00 17 Landscape Curb (CO-17) & MOW Curb 1,029 LF 18.00 $18,522.00 $21.20 $21,814.80 $28.00 $28,812.00 $25.00 $25,725.00 $31.00 $31,899.00 18 Concrete Vee Gutter 288 LF 43.00 $12,384.00 $28.62 $8,242.56 $45.00 $12,960.00 $35.00 $10,080.00 $51.00 $14,688.00 19 Concrete Alley / Drive Approach (Modified CO-39) 2E A 2,600.00 $5,200.00 $5,300.00 $10,600.00 $0.00 $0.00 $7,000.00 $14,000.00 $5,160.00 $10,320.00 20 Sidewalk Drain 18 LF 370.00 $6,660.00 $477.00 $8,586.00 $600.00 $10,800.00 $450.00 $8,100.00 $490.00 $8,820.00 21 NDS Dry Well or Approved Equal 1E A 5,000.00 $5,000.00 $5,480.00 $5,480.00 $5,000.00 $5,000.00 $3,000.00 $3,000.00 $4,380.00 $4,380.00 22 Wrought Iron Fence 377 LF 147.00 $55,419.00 $227.90 $85,918.30 $130.00 $49,010.00 $140.00 $52,780.00 $188.00 $70,876.00 23 Wrought Iron Gates (Swing) 2E A 8,500.00 $17,000.00 $6,695.00 $13,390.00 $7,500.00 $15,000.00 $8,000.00 $16,000.00 $9,700.00 $19,400.00 24 Wrought Iron FGAtes (Rolling) 1E A 42,500.00 $42,500.00 $59,740.00 $59,740.00 $60,000.00 $60,000.00 $65,000.00 $65,000.00 $95,500.00 $95,500.00 25 Wrought Iron Gates (Pedestrian) 1E A 1,100.00 $1,100.00 $6,695.00 $6,695.00 $800.00 $800.00 $1,200.00 $1,200.00 $4,600.00 $4,600.00 26 Swinging, Pavement Striping, and Marking 1L S 7,800.00 $7,800.00 $8,000.00 $8,000.00 $4,000.00 $4,000.00 $5,000.00 $5,000.00 $5,600.00 $5,600.00 27 Electrical 1L S 29,500.00 $29,500.00 $26,400.00 $26,400.00 $25,000.00 $25,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 28 Landscaping and Irragation 2,681 SF 22.00 $58,982.00 $15.50 $41,555.50 $15.00 $40,215.00 $15.00 $40,215.00 $17.00 $45,577.00 479,715.00 518,993.26 510,169.00 530,235.00 599,750.00
Total written in Bid if discrepancy exists 524,769.00
Difference 14,600.00
Terra West Construction
Inc.BUSH Engineering American Paving Co.

LOWEST BIDDER Todd Companies R.J. Berry JR., Inc.

15.A.a
Packet Pg. 216
Attachment: Bid Tabulation (PW: Award the Police Department Parking Lot Expansion Project) 822639
Project Background:

Existing Conditions:

Project Justification:

Fiscal Implications:

Project Budget Summary:
2022 2023 2024 2025 2026
Program or Project Construction
Engineering / Inspection 25,000
Construction 350,000
Contingency 35,000
Department Overhead 21,596
Total Expenditure $431,596 $0 $0 $0 $0
Fundin
g
0183 Police Impact Fees 431,596
Total Funding $431,596 $0 $0 $0 $0
ExpenditureRevenue
Police Department Parking Lot Expansion
This project will provide for the reconfiguration and redesign of existing parking spaces located east of the Police Station to provide for additional and more efficient parking. This project will also include fencing and gates to secure the area.

Existing parking areas located east of the police station (east of alley) are inefficient and function poorly.

The reconfiguration of parking in this area will add four parking stalls and allow for more efficient use of the space.

Funds for the Police Department Parking Lot Expansion Project shall be allocated from Police Impact Fees. 5-Year Funding Allocation

15.A.b
Packet Pg. 217
Attachment: Budget Page 21.22 CONSTRUCTION (PW: Award the Police Department Parking Lot Expansion Project)

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: B

SUBJECT:

City Attorney: Approval of the Density Bonus Regulatory Agreement for the Northstar Courts Project

RECOMMENDATION:

It is recommended that the Council, by motion, approve the attached Regulatory Agreement.

Recommended motion: I move to approve the Regulatory Agreement for the Northstar Courts project.

BACKGROUND:

Northstar Courts is a seventy-two (72) unit residential project proposed for the property located at 664 and 682 North Star Drive. Seventy-one (71) of the units will be reserved for lower income households, and, of the seventy-one (71) units, twenty-two (22) units will be supportive housing units.

The supportive housing units will be occupied by members of a “target population” and will be linked to onsite or offsite services that assist residents with retaining housing, improving their health status, and maximizing their ability to live and work in the community. Per Health & Safety Code Section 50675.14, “target population” includes persons with disabilities and families who are homeless, as defined by Section 11302 of Title 42 of the United States Code.

Per Government Code Section 65915, an applicant is entitled to a density bonus and development concessions if a certain percentage of the project’s units are reserved for and are affordable to lower income households. In a case in which all units, with the exception of the manager’s unit, will be reserved for lower income households, the project is legally entitled to an eighty percent (80%) density bonus (eighty percent (80%) more units than what is normally allowed under the Zoning Ordinance). For example, density bonus law forces the City to

15.B
Packet Pg. 218
approve a seventy-two (72) unit project that would normally be limited to forty (40) units under the City’s Zoning Ordinance.

In addition, Government Code Section 65915 gives the developer in this case the right to identify up to four (4) development concessions, and developer has identified the following concessions:

· Reduced parking requirements;

· Reduced site area per dwelling unit (eighty percent (80%) deviation from required site area per dwelling unit of three thousand (3,000) square feet per unit); and

· Reduced side setback area (zero (0) feet setback for trash enclosure).

Per Government Code Section 65915(p)(1) and (4), parking requirements are reduced to the following:

Zero to one (1) bedroom units: one (1) onsite parking space per unit.

Two (2) to three (3) bedroom units: one and one-half (1.5) onsite parking spaces per unit.

No parking spaces may be required for supportive housing units.

The parking requirements may be further reduced under Government Code Section 65915(p) if the developer establishes facts supporting additional reductions under the statute.

Government Code Section 65915(c)(1)(A) requires that, in exchange for the density bonus and development concessions, the developer must agree that the units reserved for lower income households will remain affordable for fifty-five (55) years. The attached Regulatory Agreement has been prepared to address the fifty-five (55) year requirement.

The developer is legally entitled to and will receive the density bonus and development concessions regardless of whether the City Council approves the Regulatory Agreement. The main purpose of the Agreement is to record the fifty-five (55) year affordability covenant against the Northstar Courts property, not to approve the density bonus or concessions.

The City Council must approve the Regulatory Agreement unless there is evidence that the Agreement’s terms are inconsistent with applicable legal authority. In the present matter, the City possesses no such evidence, and, unless new evidence is presented to the Council prior to its action on the Agreement, the Council is legally obligated to approve the document and authorize its execution.

FISCAL IMPACT: None.

ATTACHMENTS: Regulatory Agreement.

15.B
Packet Pg. 219
FISCAL IMPACT:

Insert Fiscal Impact Here or Erase Completely

ATTACHMENTS:
2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed

15.B
Packet Pg. 220
50298608.3

NO FEE REQUIRED PURSUANT
TO CODE SECTION 27383
CODE 6103

RECORDING REQUESTED BY
AND MAIL RESPONSE TO:

CITY OF HANFORD

COMMUNITY DEVELOPMENT

317 North Douty Street
HANFORD, CA 93230

DEVELOPMENT COVENANT
(NORTHSTAR APARTMENTS)

This DEVELOPMENT COVENANT (“Agreement”) is entered into between the City of Hanford, a municipal corporation (“City”) and UP Northstar, LP, a California limited partnership (“Developer”) with respect to the following recitals, which are a substantive part of this Agreement. This Agreement shall be effective on August ___, 2022 (“Effective Date”)

A. Developer intends to develop a seventy-two (72) unit permanent supportive housing community for low-income individuals commonly known as Northstar Apartments which consists of thirty-three (33) one-bedroom-units reserved for low income households, twenty (20) two- bedroom units reserved for low income households, eighteen (18) three-bedroom units for low income households, and one (1) manager’s unit (the “Project”), located in Hanford, California, as more particularly described in Exhibit A (APN: 007-270-007) (the “Property”).

B. Developer applied for and the Project was approved for (i) a reduction in the City’s parking stall requirements under the Hanford Municipal Code (“HMC”) Section 17.54.040, (ii) a reduction in the City’s building setback requirements under HMC Section 17.24.060 and (iii) a reduction in the site area per dwelling unit.

C. HMC Section 17.50.210 requires Developer and City to enter into a density bonus agreement, and it is the intent of Developer and City that this Agreement be entered into in accordance with HMC Section 17.50.210, and the Project be developed in compliance with the requirements of HMC Section 17.50.201, Government Code section 65915, and the terms and conditions as set forth in this Agreement.

AGREEMENT

1. Affordable Housing Requirements.

1.1 Affordable Units. Developer agrees to develop the Project as affordable rental housing for low-income households in conformance with the site plan, permits, entitlements, and any other approval documents issued by City for the Project, and subject to the restrictions of this Agreement. Seventy-one (71) units (“Affordable Units”) shall be reserved for Lower Income

15.B.a
Packet Pg. 221
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory 50298608.3
Households (defined below). Developer covenants by and for itself and any successors in interest to make available, restrict occupancy to, and lease the Affordable Units to be constructed upon the Property to Lower Income Households, all at an Affordable Rent (defined below), pursuant to the terms set forth below, and subject to all applicable state and federal laws. Additionally, twenty two (22) of the Affordable Units shall be designated as supportive housing units as defined in Health & Safety Code § 50675.14.

The maximum “Affordable Rent” chargeable for the Affordable Units for Lower Income Households shall be the product of 30 percent (30%) times 60 percent (60%) of the area median income adjusted for family size appropriate for the unit, in accordance with Health and Safety Code Section 50053.
“ Lower Income Households” shall mean those households with incomes that do not exceed the lessor of (i) eighty percent (80%) of Kings County median income, adjusted for family size, as set forth in Health and Safety Code Section 50079.5, or (ii) the qualifying limits for Lower Income Households as established and amended from time to time pursuant to Section 8 of the United States Housing Act of 1937, and as published by the State of California Department of Housing and Community Development.

1.2 Verification of Qualified Tenants. Developer shall, upon a tenant’s application for residence and annually thereafter, certify that each tenant leasing an Affordable Unit meets the income restrictions for the applicable unit. Developer shall obtain a Tenant Income Certification Questionnaire and an income certification from the tenant of each Affordable Unit which shall certify that the income of the tenant is truthfully set forth in the income certification form. Developer shall verify the income certification of the tenant which shall include at a minimum one (1) or more of the following methods:

(a) Obtain two (2) paycheck stubs from the tenant’s two (2) most recent pay periods, if any.
(b) Obtain a true copy of an income tax return from the tenant for the most recent tax year in which the return was filed.

(c) Obtain an income verification certification from the employer of the tenant.

(d) Obtain an income verification certification from the Social Security Administration and/or the California Department of Social Services if the tenant receives assistance from such agencies.

(e) Obtain a credit report from a commercial credit reporting agency.

(f) Obtain an alternate form of income verification reasonably requested by Developer, if none of the above forms of verification is available to Developer.

If as a result of the annual recertification procedure described above any household which was previously determined to be eligible to occupy an Affordable Unit is determined to be ineligible as a result of increased income or assets, the Developer shall have one hundred eighty days (180) from the date of notification to take all reasonable steps to pursue eviction of the ineligible household. If Developer fails to act within the one hundred eighty day (180) period, the City may seek remedy pursuant to this Agreement, provided that the City shall not enforce any remedy so long as Developer is diligently pursuing eviction of the ineligible household by appropriate proceedings. Notwithstanding anything to the contrary set forth in

15.B.a
Packet Pg. 222
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory 50298608.3
this Agreement, when a tenant occupies a unit subject to a regulatory agreement ("TCAC Regulatory Agreement") by and between the Developer and the California Tax Credit Allocation Committee pursuant to Section 42 of the Internal Revenue Code, such tenant shall be evicted as a result of such tenant being over income only as and when allowed by such TCAC Regulatory Agreement. In the event of conflict between the over income regulations of this Declaration and the TCAC Regulatory Agreement, the TCAC Regulatory Agreement provisions shall apply. The City shall not be entitled to pursue any remedy for the Developer’s failure to evict an ineligible household, provided that the Developer is in compliance to with the requirements of the TCAC Regulatory Agreement.

1.3 Term of Affordable Housing. The Affordable Units shall be subject to the requirements of this Section 1.1 for a period of fifty-five (55) years from the date a Certificate of Occupancy is issued for the Project (the “Commencement Date”). The duration of this requirement shall be known as the “Affordability Period.” All tenants residing in the Affordable Units during the last two (2) years of the Affordability Period shall be given notice at least once every six (6) months of the expiration date of this requirement, and that the rent payable on the Affordable Unit may be raised to a market rate rent at end of the Affordability Period.

1.4 Obligation to Refrain From Discrimination. Developer covenants by and for itself and any successors in interest not to discriminate upon the basis of race, color, creed, religion, sex, sexual orientation, marital status, age, disability, national origin, or ancestry, or any other protected class under state or federal law (“Protected Class”) in the sale, lease, sublease, transfer, use, occupancy, tenure, or enjoyment of the Property or any part thereof. Developer covenants by and for itself, its successors and assigns, and all persons claiming under or through them that there shall be no discrimination against or segregation of, any person or group of persons on account of any Protected Class in the sale, lease, sublease, transfer, use, occupancy, tenure, or enjoyment of the Property or any part thereof, nor shall Developer itself or any person claiming under or through it, establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use or occupancy of tenants, lessees, sub-tenants, or sublessees.

1.5 Monitoring. Developer shall submit an annual report to City with respect to the Affordable Units, on a form acceptable to City, within ninety (90) days of the end of Developer’s fiscal year. The report shall include for each rental unit the rental rate and the income and family size of the occupants based on the income information supplied annually by the tenant of each unit on the Tenant Income Certification Questionnaire and their signed certification.

Representatives of City shall be entitled to inspect the records of the Property with respect to the Affordable Units, and to conduct an independent audit of such records. Developer agrees to cooperate with City in making its records available for such inspection. If for any reason City is unable to obtain Developer consent to such an inspection, Developer understands and agrees that the City may obtain at Developer’s expense an appropriate legal order to obtain access to and inspect the records.

1.6 Effect and Duration of Covenants. Except as otherwise provided, the covenants contained in this Agreement shall run with the land and remain in effect for not less than fifty-five (55) years. The covenants established in this Agreement shall, without regard to technical classification and designation, be binding against Developer and any successors in interest, and for the benefit and in favor of City, its successors and assigns and any successor in interest to the Property.

15.B.a
Packet Pg. 223
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory 50298608.3

1.7 City as Beneficiary of Covenants. City is deemed the beneficiary of the terms and provisions of this Agreement and of the covenants running with the land for and in its own right and for the purposes of protecting the interests of the community and other parties, public or private, in whose favor and for whose benefit this Agreement and the covenants running with the land have been provided. City shall have the right, if this Agreement or the covenants are breached, to exercise all rights and remedies and to maintain any actions or suits at law or in equity or other proper proceedings to enforce the curing of such breaches to which it or any other beneficiaries of this Agreement and the covenants may be entitled.

2. Defaults, Right to Cure, Remedies and Termination.

2.1 Defaults -Right to Cure. Upon material breach of this Agreement by Developer, City shall give written notice of default to Developer which notice shall identify the breach and demand a cure. If a default is not cured by Developer within thirty (30) days of the date such notice is received, or if a default cannot be cured within such thirty (30) day period and Developer has not commenced reasonable steps to cure said breach within that time or fails to diligently pursue the cure, City may seek remedy pursuant to this Agreement. The notice of default shall be delivered by certified mail, return receipt requested. Any failure or delay by City in asserting any of its rights or remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies or deprive City of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies.

2.2 Institution of Legal Actions. City may institute legal action to enforce the remedies provided herein. Such legal actions shall be instituted in the Superior Court of the County of Kings, State of California, or in the appropriate Federal District Court (for Kings County) in the State of California.

2.3 Remedies for Developer’s Default: Specific Performance. At City’s election, in the event of Developer’s default, City may seek specific performance of the terms of this Agreement.

3. M iscellaneous .

3.1 Authority to Sign. The signatories to this Agreement warrant and represent that they have the legal right, power, and authority to execute this Agreement and bind their respective entities.

3. 2 Successors and Assigns. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and their respective successors and assigns.

3. 4 Attorney’s Fees. In the event City brings a legal action to enforce this Agreement, City shall be entitled to recover its costs of suit, including reasonable attorney’s fees, incurred to enforce this Agreement.

3. 5 Recording. This Agreement shall be recorded against the Property in Kings County Recorder’s Office.

15.B.a
Packet Pg. 224
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory

15.B.a
Packet Pg. 225
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory

15.B.a
Packet Pg. 226
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory NOW, therefore, the City and Developer have executed this Agreement on the date set forth above.

DEVELOPER: CITY OF HANFORD:

UP NORTHSTAR, LP, By:
a California limited partnership KALISH MORROW
Mayor
By: Northstar SHE LLC,
a California limited liability company,
its Managing General Partner
By: Self-Help Enterprises,
a California nonprofit public benefit
corporation, its sole member/ma
fo ee “a
Thomas J. Collishaw,
President and Chief Executive Officer

By: UPH Northstar, LLC,
a California limited liability company,
its Administrative General Partner
By:

Cullen J. Davis, Manager
Northstar: Density Bonus Agreement
50296008

15.B.a
Packet Pg. 227
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory

STATE OF CALIFORNIA )
) SS.

COUNTY OF Tuldrc )
on July 29 202 2betore me, \/agleme Ppedvo , a Notary Public, personally appeared Thomas S- GoliShaw , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
| certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

VALERIE PEDRO
Notary Public - California
Tulare County
Commission # 2315118
My Comm. Expires Dec 10, 2023
WITNESS my hand and official seal.
=

Signature Joon Red
Notary Public [SEAL]
STATE OF CALIFORNIA _ )

) SS.

COUNTY OF )
On before me, , a Notary Public,
personally appeared , who

proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
| certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Signature

Notary Public [SEAL
50298608.3

15.B.a
Packet Pg. 228
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory

50298608.3
EXHIBIT “A”

LEGAL DESCRIPTION OF PARCEL E
All that portion of Parcel A of Parcel Map recorded October 10, 1980 in Book 7, at Page 26 of Parcel Maps in the City of Hanford, County of Kings, State of California in the Southwest Quarter of Section 13, Township 18 South, Range 21 East, Mount Diablo Base and Meridian, shown as Parcel E of Parcel Map recorded May 11, 2007 in Book 18, Page 56 of Parcel Maps, Kings County records.

APN: 007-270-007

15.B.a
Packet Pg. 229
Attachment: 2022.07.29 Northstar_ Density Bonus Agreement - FINAL endorsed (City Attorney: Northstar Courts – Density Bonus Regulatory

AGENDA

STAFF REPORT

MEETING DATE: 8/2/2022

AGENDA SECTION: C

SUBJECT:

City Attorney: Approval of the Amended and Restated City Manager Employment Agreement

RECOMMENDATION: It is recommended that the City Council, by motion, approve the attached Third Amended and Restated Employment Agreement for Mario A. Cifuentez, II and authorize the Mayor to execute the Agreement.

Recommended Motion: I move that the City Council approve and the Mayor be authorized to execute the City Manager’s Third Amended and Restated Employment Agreement.

BACKGROUND:

On July 19, 2022, the City Council completed its annual evaluation of City Manager Cifuentez.

The attached Third Amended and Restated Employment Agreement (Amended Agreement) was prepared as a result of the evaluation.

The Amended Agreement changes the terms of the City Manager’s employment as follows:

· Salary: Mr. Cifuentez’s total annual salary will increase from $196,248.00 to $220,608.00 per year. The increase is calculated as follows:

o $6,467.00 increase to bring his salary to the median plus a 3% cost of living adjustment, which is consistent with the terms negotiated by the Executive Management Employees’ Association (EMEA).

o $10,200.00 increase to move Mr. Cifuentez from compensation Step 4 to Step 5.

o $7,200.00 for vehicle and technology reimbursement. Mr. Cifuentez already receives $500.00/month for vehicle and $100.00/month for technology reimbursement, which are paid in addition his current salary. Mr. Cifuentez has

15.C
Packet Pg. 230
requested that these amounts be rolled into his salary rather than being paid separately.

o $493 adjustment to make Mr. Cifuentez’s salary consistent with the master compensation study recently completed by the City.

Mr. Cifuentez’s current annual salary is $196,248.00 and he currently receives $7,200.00 for vehicle and technology reimbursement, for a current total of $203,448,00 per year.

The net increase in compensation will be $17,160.00 per year.

· Management Leave: Effective Pay Period 001 in 2023, Mr. Cifuentez will receive 80 hours of Management Leave. Mr. Cifuentez may cash out up to 64 hours of Management Leave or convert all or portion of the leave to deferred compensation. Any Management Leave not taken by Pay Period 025 will be cashed out, up to 64 hours, in Pay Period 026.

Management Leave will not be carried over to a new calendar year. Upon separation from the City, Mr. Cifuentez shall be compensated the cash out balance, up to 64 hours if available. These terms are consistent with those that the City negotiated with EMEA.

· PERS Contribution: Mr. Cifuentez’s Second Amended and Restated Employment Agreement stated that he would pay 3% of the City’s CalPERS Employer Contribution Rate. This provision was included in anticipation of terms that would be negotiated with the employee bargaining units; however, since such terms were not negotiated, the provision will be omitted from the Third Amended and Restated Employment Agreement.

· Life Insurance: In a manner consistent with the terms that the City has negotiated with EMEA, the life insurance policy maintained by the City for Mr. Cifuentez will increase from $1,000,000.00 to $2,000,000.00 in coverage.

All other terms of the Employment Agreement remain unchanged.

ATTACHMENTS: Third Amended and Restated Employment Agreement.

FISCAL IMPACT:

Insert Fiscal Impact Here or Erase Completely

ATTACHMENTS:
2022.07.25 Third Amended and Restated Employment Agreement - Cifuentez (FINAL)

15.C
Packet Pg. 231