September 20, 2022
7:00 PM – Regular Meeting
Council Chambers
400 N. Douty St.
5:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:
ROLL CALL BY THE CITY CLERK:
PUBLIC COMMENT:
Comments from the public are limited to items listed on the agenda ( GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
STUDY SESSION :
A. Presentation by the Carnegie Museum of Kings County (CMKC) regarding Facility Improvements and Programs offered by the Organization
B. Presentation by Flock Safety on the proposed use of License Plate Reading (LPR) cameras and technology by the Hanford Police Department to assist with crime follow-up CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:
A. CONFERENCE WITH LEGAL COUNSEL-LABOR NEGOTIATIONS (GC 54957.6):
Agency Designated Representatives: Che Johnson, Mario Cifuentez, Sarah Cardoza, Chris Tavarez, and Brenda Garcia.
Employee Organizations: Service Employees International Union Local 521 (SEIU) Council Members will meet in-person in the Council
Chambers. The meeting will also be lived streamed on the City’s website: http://livestream.hanford.city/
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC 54956.9(D)(2)):
Anticipated litigation over liability claim.
C. CONFERENCE WITH LEGAL COUNSEL - REAL PROPERTY NEGOTIATIONS (GC 54956.8):
Property: APNs 028 -240-018, 028 -240-020, 08 -310-005, 028 -310-007, 028 -310-008, 028 -310- 025
Agency Negotiators: Mario Cifuentez and Ty Mizote
Negotiating Party: City Farm Industries, Inc.; Ross Lyndon-James and Mark Askey CALL TO ORDER REGULAR SESSION:
ROLL CALL:
INVOCATION:
Pastor Orris Whitley
FLAG SALUTE:
COUNCIL GENERAL REPORTS:
Brief information-only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).
PUBLIC COMMENT:
This is the time for citizens to comment on subject matters within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. State law does not allow the Council to discuss or take action on issues not on the agenda, except that members of the Council or staff may briefly respond to statements made or questions posed by persons exercising their public testimony rights (Gov. Code sec. 54954.2). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
CONSENT CALENDAR:
Consent Calendar items are considered routine and will be enacted in one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.
B. City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Tanya McBroom.
C. City Clerk: Denial of a claim for damages and auth orization for the City Clerk to send out notification of such to Jorge Garoy.
D. City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Jose Luis Gallardo.
E. City Clerk: Denial of a claim for dam ages and authorization for the City Clerk to send out notification of such to Jacquelyn Johnson.
F. City Clerk: Approval of the Minutes of the April 5, 2022, Meeting G. City Clerk: Approval of the Minutes of the May 3, 2022, Meeting H. City Clerk: Approval of the Minutes of the May 17, 2022, Meeting I. City Clerk: Approval of the Minutes of the May 31, 2022, Special Meeting J. Administration: Approval of Memorandum of Understanding (MOU) with the Service Employees International Union Local 521 with changes to wages, benefits, and other working conditions, effective July 1, 2022, through June 30, 2025.
K. Administration: Adoption of Resolution 22 -37-R, Conflict of Interest Code, Designating the Filing Obligations for designated Employees
L. IT: Approval of th e Annual Purchase of Microsoft Software Licensing in the amount of $53,782.07
M. Public Works: Approval of the Suggested Rou tes to School Plan for Hanford Elementary School District and Saint Rose-Thomas McCarthy School for the upcoming 2022-23 School Year N. Public Works: Approval of the Suggested Routes to School Plan for Pioneer Union School District for the upcoming 2022-23 School Year
O. Public Works: Approve a Notice of Completion for the Civic Auditorium Reroofing Project and authorize the Mayor to e xecute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.
P. Public Works: Approval of a Work Order, with Provost and Pritchard Consulting Group of Visalia, CA, for Professional Engineering Services for the Site Faci lities design for Water Wells 51 and 52.
Q. Public Works: Approval for the purchase of residential and commercial trash, rec ycle, and organics containers from Wastequip of Statesville, NC in an amount not to exceed $590,000 for fiscal year 2022/23 and appropriation of funds for the purchase.
R. Public Works: Approval of the Notice of Completion for Tract No. 928 Unit No. 2; Authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder’s Office.
S. Public Works: Approval of a payment to Wastequip Mfg. Toter, LLC, for the purchase of refuse containers for Refuse Operations, in the amount is $115,432.50 T. Public Works: Purchase of one Red Devil paint mixer from Roadline Products, of Norwalk, CA in the a mount of $12,548.47; declare equipment number 175, commercial paint shaker, as surplus, and appropriate $12,548.47 from Fleet Replacement Reserve for the purchase.
U. Public Works: Award contracts to Power Design Electric, Inc., of Kingsburg, CA for the Ci vic Park Conduit Boring Project in the amount of $28,557.00 and the Civic Park Electrical Project in the amount of $57,590.00 and establish a construction contingency of $5,000 for each project.
V. Police: Approval of a Memorandum of Understanding (MOU) wi th the Kings County Office of Education (KCOE) for the installation, maintenance and access of Hanford Police And Fire radio equipment on KCOE tower sites.
W. Police: Authorization of a Sole-Source Purchase of One (1) 2022 Dodge Durango Pursuit vehicle from Wondries Fleet Group, of Watsonville, Ca.; Appropriation of $61,056 from the General Fund for the vehicle purchase for a c orporal position in the Traffic Enforcement Division with $46,872.50 of the cost to be covered by grant reimbursement.
PUBLIC HEARINGS:
A. Police: Public Hearing regarding the FY 2021 Edward Byrne Memorial Justice Assistance Grant and authorization for the City Manager to execute an MOU between the City of Hanford and Lemoore PD for the Grant Funding, and appropriate $21,778.00 from th e City's General Fund to fund the purchase new slide assemblies and romeo sights for the Hanford Police Department to be reimbursed by the FY2022 JAG Grant.
B. Community Development: Public hearing to Accept comments and Approve the submission of the 2021/22 Community Development Block Grant (CDBG) Consolid ated Annual Performance and Evaluation Report.
GENERAL BUSINESS:
A. City Attorney: Council review and direction regarding a claim filed by Christopher Johnson B. Community Development: Authorization for C ity Staff to apply for the Reconnecting Communities Pilot (RCP) Discretionary Grant Program for improvements to the SR 198 and 9th Street interchange.
C. Public Works: Approval of amendment to professional services agreement with QK, Inc. of Visalia, CA no t to exceed $928,877 for the design and professional engineering services for the East Lacey Boulevard Pedestrian and Bicycle Safety project from 10th Avenue to east of Sierra Drive; and for design of Traffic Signal at Lacey Boulevard and 9th Avenue.
COUNCIL COMMENTS AND COMMUNICATION:
At this time, any Council Member may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (GOV. CODE SEC. 54954.2) Council Future Agenda Items
Upcoming Events and Important Dates:
October 1 & 2: 43rd Renaissance of Kings Faire (Sat 10:00 am – 6:00 pm and Sun 10:00 am-5:00 pm) October 3: City/County Coordinating Meeting Veteran’s Hall 411 W. D. Street, Lemoore 6:00 pm October 4: Regular City Council Meeting
October 18: Regular City Council Meeting
October 24: Last Day to register to vote for the November 2022 Election ADJOURNMENT:
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s ability to post the agenda before the meeting.
If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: B
SUBJECT:
City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Tanya McBroom.
RECOMMENDATION:
That the City Council, by motion, approve the denial of the claim and authorize the City Clerk to send out notification of such to the claimant.
BACKGROUND:
A claim for damages against the City was received by the following claimant: Tanya McBroom.
Pursuant to California Government Code section 910, all claims must adhere to specific requirements in order to be considered a valid claim. The claim form received was considered insufficient. The City sent a notice of insufficiency to Ms. McBroom on May 24, 2022, and it was returned undeliverable mail. The city has not received an amended claim since. After review by the Third Party Administrator, it was determined that the claim should be rejected.
Accordingly, it is the City Manager's decision to act in accordance with the recommendation of the Administrator to deny the claim.
FISCAL IMPACT:
ATTACHMENTS:
15.B
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: C
SUBJECT:
City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Jorge Garoy.
RECOMMENDATION:
That the City Council, by motion, approve the denial of the claim and authorize the City Clerk to send out notification of such to the claimant.
BACKGROUND:
A claim for damages against the City was received by the following claimant: Jorge Garoy.
Mr. Garoy alleges he drove over wet paint on the roadway which caused damage to the wheel well and undercarriage of his vehicle. After review by the Third Party Administrator, it was determined that the claim should be rejected due to lack of merit.
Accordingly, it is the City Manager's decision to act in accordance with the recommendation of the Administrator to deny the claim.
FISCAL IMPACT:
ATTACHMENTS:
15.C
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: D
SUBJECT:
City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Jose Luis Gallardo.
RECOMMENDATION:
That the City Council, by motion, approve the denial of the claim and authorize the City Clerk to send out notification of such to the claimant.
BACKGROUND:
A claim for damages against the City was received by the following claimant: Jose Luis Gallardo.
Pursuant to California Government Code section 911.2, the claim must be filed no later than six months after the event or occurrence. The claim was not filed within the 182 days as required to submit a claim. The claimants attorney reported date injuries, damages or losses were discovered: February 2, 2022. The claim was received by the city and date stamped: August 22,2022. After review by the Third Party Administrator, it was determined that the claim was not filed timely and should be rejected.
Accordingly, it is the City Manager's decision to act in accordance with the recommendation of the Administrator to deny the claim.
FISCAL IMPACT:
ATTACHMENTS:
15.D
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: E
SUBJECT:
City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Jacquelyn Johnson.
RECOMMENDATION:
That the City Council, by motion, approve the denial of the claim and authorize the City Clerk to send out notification of such to the claimant.
BACKGROUND:
A claim for damages against the City was received by the following claimant: Jacquelyn Johnson.
The claimant has collision coverage through her auto insurance carrier and cannot seek recovery for damages. The unknown driver who fled the scene after damaging a telephone pole is the responsible party. After review by the Third Party Administrator, it was determined that the claim should be rejected.
Accordingly, it is the City Manager's decision to act in accordance with the recommendation of the Administrator to deny the claim.
FISCAL IMPACT:
ATTACHMENTS:
15.E
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: F
SUBJECT:
City Clerk: Approval of the Minutes of the April 5, 2022 Meeting
Recommendation:
Approve the minutes of the April 5, 2022 Meeting.
FISCAL IMPACT:
ATTACHMENTS:
4.5.2022
15.F
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CIT
Y COUNCIL MEETING
MINUTES
April 5, 2022 7:00 PM
Council Chambers
400 N. Douty St.
4:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:
Mayor Morrow called the study session and closed session to order at 4:00 p.m.
ROLL CALL BY THE CITY CLERK :
Present: Kalish Morrow, Diane Sharp, Francisco Ramirez, Amanda Saltray, Art Brieno PUBLIC COMMENT :
Comments f rom t he publ ic ar e l imited to items on th e age nda (GC 54954 .3a). A m aximum of three m inutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
Bob Ramos asked for clarification of the additional appropriation to the FY 2021-22 budget. He also commented on the Art Brieno claim.
STUDY SESSION:
A. Recognition of Employee of the Year and Service Award Recipients City Manager Cifuentez recognized the Service Award recipients and the Employee of the Year recipients.
B. Presentation to City Council related to CalPERS Unfunded Accrued Liability (UAL) Restructuring Project and 2022 Pension Obligation Bonds Finance Director Chris Tavarez and NH A Advisors Eric Scriven, and Mike Myers (teleconference) discussed the CalPERS UAL Restructuring Project that began in the Fall of 2021. They presented an update on the process and discussed the revised restructuring options. The advisors and staff answered questions from the Council. After a lengthy discussion the Council directed staff to continue executing the UAL restructuring.
C. Approval of an additional Appropriation of $678,000 to the 2021- 22 Fiscal Year Budget and the addition of four (4) allocated positions to the position control budget and salary schedule Finance Director Chris Tavarez and Finance Manager Destin y Borba presented the budget for the Council's review and consideration. Staff discussed the recommendation of additional appropriation of $678,000 to the 2021-22 Fiscal Year Budget and the addition of four (4) allocated positions . Staff answered questions from the Council. Council Member Brieno expressed his concerns regarding the Community Relations Manager position.
After much discussion Vice Mayor Sharp made the motion to approve as presented.
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
RESULT: APPROVED [4 TO 1]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Morrow, Saltray, Ramirez
NAYS: Brieno
D. Review and discussion of recommended amendments to the City's Community Development Block Grant (CDBG) 2022-2023 Annual Action Plan and Budget The review and discussion of recommended amendments to the City's Community Dev elopment Block Grant (CDBG) 2022-2023 Annual Action Plan and Budget was postponed until April 1 9th.
The Council convened to closed session at 5:41 p.m.
RESULT: CONSENSUS
CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING :
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (GC 54956.9 (d)(1)):
Darlene Mata v. City of Hanford, Art Brieno, Francisco Ramirez Kings County Case No. 22C0077
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (GC 54956.9 (d)(2)):
1. Threatened litigation regarding zoning and land use matter.
2. A
rthur Brieno Claim
PUBLIC EMPLOYEE EVALUATION (GC 54957 (b)(1)):
Title: City Attorney
CALL TO ORDER REGULAR SESSION:
Mayor Morrow called the meeting to order at 7:00 p.m.
ROLL CALL:
Attendee Name Title Status Arrived
Diane Sharp Vice Mayor Present 4:50 PM
Art Brieno Council Member Present 4:57 PM
Kalish Morrow Mayor Present 4:55 PM
Amanda Saltray Council Member Present 4:57 PM
Francisco Ramirez Council Member Present 4:55 PM
INVOCATION:
The invocation was led by Frank Carbajal Jr.
FLAG SALUTE:
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
The flag salute was led by Mayor Morrow.
CLOSED SESSION ACTION REPORT:
None.
COUNCIL REPORTS/COMMENTS:
Brief information -only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).
Mayor Morrow, Vice Mayor Sharp and Council Members Saltray and Ramirez discussed the meeting s they attended.
Council Member Brieno had nothing to report.
PUBLIC COMMENT:
This is the time for citizens to comment on subject matters not on the agenda within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. Comments related to Public Hearing items will be heard at the time the item is discussed.
A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
Larry Faria commented on the Northstar project and spoke in opposition of the project.
Christine Leach asked several questions regarding t he TEFRA public hearing. She also commented on the redistricting maps and spoke in favor of map number 8. City Manager Cifuentez stated that he would like to respond Ms. Leach's questions after the meeting.
Michelle Wiser invited the Council and the public to the upcoming events for the local BMX Organization.
William Harmon expressed his concerns regarding an email addressed to the Council from Russ Curry. He also commented on the vandalism near his home and shared his concerns for the safety of the community.
Bob Ramos commented on the a pproval of an additional Appropriation of $678,000 to the 2021- 22 Fiscal Year Budget and disagreed with the Council’s action. Mayor Morrow and Council Member Ramirez responded to his comments.
Jim Nelson commented on Hidden Valley Park.
Kyle Hathaway commented on the mask signs in public buildings . He also expressed his concerns about paper wasting.
Stella Yarbrough expressed her concerns regarding homelessness and the safety of the community.
Lynn Nelson expressed her concerns regarding the items tha t need to be repaired at the little league park. Parks and Community Services Director Brad Albert addressed her concerns outside of the Council Chambers.
CONSENT CALENDAR:
Consent Calend ar items are considered routine and will be enacted in one motion.
There will be no separate discussion of these matters unless a request is made and
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
Items D was pulled by Vice Mayor Sharp and item H was pulled by Council Member Saltray. Motion to approve the consent calendar except for the items pulled for separate consideration.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.
B. City Clerk: Approval of the Minutes of the September 21, 2021 Meeting C. City Clerk: Approval of the Minutes of the October 5, 2021 Meeting D. Public Works: Notice of Completion for Tract 922, Unit 1 E. Police: Authorization to accept an Agreement between the County of Kings and the City of Hanford to provide a sub- award from the FY 2021 State Homeland Security Grant Programs Funding for the purchase of software and equipment to improve community safety F. Police: Authorization to accept an Agreement between the County of Kings and the City of Hanford to provide a sub- award from the FY 2019 State Homeland Security Grant Programs Funding for the purchase of CERT (Citizens emergency Response Team) equipment.
PULLED ITEMS:
1. Public Works: Approval of Final Map and Subdivision Agreement for Tract 865, Unit 2, Live Oak East Unit 2
[Item D]
Pulled by Vice Mayor Sharp.
Engineering Manager Lisa Dock addressed Vice Mayor Sharp's concerns regarding the subd ivision street names. Staff will reach out the developer regarding the names in question.
Motion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
2. Finance: Authorization to enroll in the Low Income Household Water Assistance Program (LIHWAP) and Authorization for the City Manager to exec ute the agreement with The California Department of Community Services and Horne LLP [Item H]
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
Pul
led by Council Member Saltray.
Ci
ty Manager Cifuentez discussed the program and answered questions from the Council.
Mot
ion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Art Brieno, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
8:00 PM PUBLIC HEARINGS:
A. Clerk: Conduct the fourth and Final Public Hearing of the City's Redistricting Process; Review the final Draft of Maps as previously requested by Council; Receive input from the community regarding the redrawing of City Council District Boundaries; and Adoption of Resolution No. 22- 14-R adjusting the boundaries of the City Council election districts as detailed in the selected map Mayor Morrow opened the public hearing at 8:00 p.m. and called for the staff report. Best Best & Krieger (BBK)
consultant Tyler Anthony provided an overview of the past three public hearings. BBK revised
two maps to create two districts with two majority minority districts. Mr. Anthony and sta ff answered questions from the Council.
Public Comment:
T
ravis Paden spoke in favor of Map 8.
C
hristine Leach spoke in favor of Map 8.
Mayor Morrow, Vice Mayor Sharp and Council Me mber S altray spoke in support of Map 8.
Motion to adopt ma p 7 was i ntroduced by Council Me mber Brieno . With no second, the motion died.
Motion to approv e.
The publ ic he aring was closed at 8:21 p.m.
RESULT: APPROVED [4 TO 1]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Kalish Morrow, Mayor
AYES: Sharp, Morrow, Saltray, Ramirez
NAYS: Brieno
B. City Attorney: Approval of Resolution Nos. 22-11- R, 22-12-R, and 22-13-R, and Introduction of Ordinance No. 22-04 related to the creation of the Community Facilities District for the Live Oak Development
Mayor Morrow opened the public hearing at 8:22 p.m. and called for the staff report. City Attorney Ty Mizote presented the staff report. Staff answered questions from the Council.
Public Comment:
William Harman commented on the area of the homes. He also expressed his concern s regarding the annual increase. Staff addressed his concerns.
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
Larry Faria commented on California's population and aske d the Council wha t their vision of Hanford is. Staff and the Council addressed his comments.
Travis Paden commented on the growth of Hanford.
Speaker (name was not provided) ask ed for clarification regarding the special tax and shared her ex perience with paying HOA fees.
Kenneth Olson commented on the new housing developments in Hanford and spoke in favor of the additional fees.
Nick Wagner questioned the resources being provided to the new housing developments. Staff resp onded to Mr. Wagner's comments.
The Mayor closed the p ublic comment perio d at 8:5 7 p.m. The Council addressed th e public comments regarding the growth of the city. Council Member Brieno ex pressed his concerns regarding the special tax.
#1: Motion to approve Resolution No. 22-11-R. RESULT: APPROVED [4 TO 0] MOVER: Amanda Saltray, Council Member
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Morrow, Saltray, Ramirez
ABSTAIN: Brieno
#2: Motion to approve Resolution No. 22-12-R.
RESULT: APPROVED [4 TO 0]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Morrow, Saltray, Ramirez
ABSTAIN: Brieno
City Attorney Mizote discussed the ballot and the results of the election and answer ed questions from the Council.
#3: Moti
on to approve Resolution No. 22-13-R.
RESULT: APPROVED [4 TO 0]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Morrow, Saltray, Ramirez
ABSTAIN: Brieno
#4: Motion to approve first reading of Ordinance 22-04 and pass to the second reading.
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
RESULT: APPROVED [4 TO 0]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Morrow, Saltray, Ramirez
ABSTAIN: Brieno
C. Community Development: Adoption of Resolution 22-15-R setting April 19, 2022, as the date for a public hearing on Roadway Abandonment No. 2021-01, a request by CM Construction Services to abandon approximately 7,994 square feet of right -of-way, an alley ("China Alley”, portion) to allow a parking lot and landscaping for the future Kings Area Regional Transit (KART) facility.
Mayor Morrow opened the public hearing at 9:10 p.m. and called for the staff report. Senior Planner presented the staff report an d clarified the correct date of the next public hearing will be May 3, 2022. Ms. Myers answered questions from the Council. During the public comment period Angie Dow ans wered responded to the question from the public.
M
ayor Morrow closed the public hearing at 9:15 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
D. Community Development: Adoption of Resolution 22-16-R setting April 19, 2022, as the date for a public hearing on Roadway Abandonment No. 2022- 01, the City of Hanford to abandon approximately 2,252 square feet of right -of-way, an alley ("Civic Center”, portion) to all ow a secured parking lot and storage for police vehicles.
Mayor Morrow opened the public hearing at 9:16 p.m. and called for the staff report. Senior Planner Gabrielle Myers presented the staff report and answered questions from the Council.
Public comment:
None.
M
otion to approve.
M
ayor Morrow closed the public hearing at 9:21 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
E. Public hearing to consider the issuance of bonds by the California Statewide Commu nities D
evelopment Authority in support of the Northstar Apartments project (TEFRA Hearing) The public hearing to consider the issuance of bonds by the California Statewide Communities Development Authority in support of the Northstar Apartments project (T EFRA Hearing) w as postponed until April 19th, 2022.
Mayor Morrow closed the public hearing at 9:09 p.m.
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
GENERAL BUSINESS:
A. Community Development: Acceptance of the mandated General Plan Annual Progress Report for Calendar Year 2021 and authorization for the submittal to the Governor’s Office of Planning a nd R
esearch
Senior Planner Gabrielle Myers presented the General Plan (GP) Annual Progress Report and answered questions from the Council. City Manager Cifuentez discussed the history of the approval of the General Plan Annual Progress report.
M
otion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Arthur Brieno
City Manager Cifuentez discussed the claim and explained that the item is on general business because the claimant is a Council Member. He also clarified the error in the recommendation on the staff report. City Manager Cifuentez answered questions from Council Member Brieno. Council Member Brieno discussed his claim. City Attorney Ty Mizote discussed the claim process and the recommendation.
M
otion to approve.
RESULT: APPROVED [3 TO 0]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Kalish Morrow, Mayor
AYES: Sharp, Morrow, Saltray
ABSTAIN: Brieno, Ramirez
COUNCIL FUTURE AGENDA ITEMS:
At this time, any Council Mem ber, subject to Council Policies and Procedures, may requ est staff to report ba ck to the Council at a subsequent meeting concerning any matter or take action to direct sta ff to pla ce a ma tter of business on a future agenda. (GOV. CODE SEC. 54954.2)
Council Member Ramirez expressed his concerns regarding housing development and wou ld like to discu ss it further at a future meeting. City Manager Cifuentez addressed his request.
A. Council Future Agenda Items
ADJOURNMENT:
Mayor Morrow adjourned the meeting at 9:23 p.m.
R
espectfully submitted,
N
atalie Corral
City Clerk
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Attachment: 4.5.2022 (Clerk: 4.5.2022 Minutes)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: G
SUBJECT:
City Clerk: Approval of the Minutes of the May 3, 2022 Meeting
Recommendation:
Approve the minutes of the May 3, 2022 Meeting.
FISCAL IMPACT:
ATTACHMENTS:
5.3.2022
15.G
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CI
TY COUNCIL MEETING
MINUTES
May 3, 2022 7:00 PM
Council Chambers
400 N. Douty St.
5:00 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:
Mayor Morrow called the study session and closed session to order at 5:00 p.m.
ROLL CALL BY THE CITY CLERK :
Present: Kalish Morrow, Diane Sharp, Francisco Ramirez, Amanda Saltray, Art Brieno.
PUBLIC COMMENT:
Comments from the public are limited to items on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
N
one.
STUDY SESSION:
Ad o ption of Resolution No. 22-20- R, implementing a Reserve and Pension Funding Policy for the City of Hanford
Finance Director Chris Tavarez provided a backg round and discussed the policy u pdate. He also discussed th e options for the Cou ncil's consideration and direction. Staff answered questions from the Coun cil. The Council discussed increasing the General Fund Reserve goal. Vice Mayor Sharp commented on unexpected costs or projects and sp oke in support of the recommendation. Staff addressed the Council's commen ts. After a lengthy d iscussion Vice Mayor Sh arp motioned to appro ve with the amendment to increase the General Fund Reserve goal to 20%.
The Council convened to closed session at 5:40 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:
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CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION (gc 54956.9 (d)(1)):
H
elena v. City of Hanford
Kings County Case No. 17C0102
Darlene Mata v, City of Hanford
Kings County Case No. 22C0077
Glen-Smith v. City of Hanford
Kings County Case No. 21C0037
CALL TO ORDER REGULAR SESSION:
Mayor Morrow called the meeting to order at 7:00 p.m.
ROLL CALL:
Attendee Name Title Status Arrived
Diane Sharp Vice Mayor Present 4:17 PM
Art Brieno Council Member Present 4:24 PM
Kalish Morrow Mayor Present 4:16 PM
Amanda Saltray Council Member Present 4:24 PM
Francisco Ramirez Council Member Present 4:20 PM
INVOCATION:
The invocation was led by Jay Rubacalva.
FLAG SALUTE:
The flag salute was led by Mayor Morrow.
CLOSED SESSION ACTION REPORT:
None.
COUNCIL REPORTS/COMMENTS:
Brief information -only reports from City Council and/or Staff, including committee reports and reports by City Council related to meetings attended at City expenses (AB1234).
M
ayor Morrow, Vice Mayor Sharp, and Council Members Ramirez and Saltray discussed the meetings and events they attended.
A
ngie Dow discussed the upcoming UBER transit pilot service provided by KART.
C
ouncil Member Brieno had nothing to report.
PUBLIC COMMENT:
This is the time for citizens to comment on subject matters not on the agenda within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to
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comment on any item on the agenda. Comments related to Public Hearing items will be heard at the time the item is discussed.
A
maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
Elizabeth Salvatore commented on the Vintage Estates project and requested fo r a crash gate on Muscat Place. She provided pictures to the Council. She also requested more time for the residents to prepare the proper paperwork to allow more time before the street is opened.
Michelle Wiser commented on the BMX event and thanked the city and staff for their support.
Hanford resident (name was not provided) spoke in su pport of Elizabeth Salstore's request.
Dennis Ham commented on the firework ordinance.
Nick Wagner commented o n the TEFRA public hearing. He expressed his con cerns regarding the residents that will be affected by the Northstar project.
Angie D ow a ddressed some o f t he public c omments made a t t he l ast Cit y Council m eeting and d iscussed the services that KART will be providing.
Lou Martinez commented on the Hidden Valley Park Fitness Center and questioned the cost of the project. He also commented on the 18 acres adjacent to Hidden Valley Park.
Bob Ramos commented on the Hidd en Valley Park Fitness Center. He also addressed Vice Mayor Sharp's comments regarding the North star project during the last City Council meeting.
Jeni Lefler spoke in favor of the firework ordinance.
Michael Quinn would like to know the status of 18 acres adjacent to Hidden Valley Park. He also commented on the public use of city school grounds.
Able Navado of Caring for Kid s Foster Care Agency shared his concerns reg arding the firewo rk ordinance an d the possible effect it will have on local firework fundraisers.
A Hanford resident (name was not provided) commented on a narrow street in her neighborhood.
Valerie Keller questioned the difference between legal and illegal fireworks.
Stella Yarbrough commented on the Northstar project and illegal fireworks.
City Attorney Ty Mizote addressed the comments made regarding the Vintage Estates project.
CONSENT CALENDAR:
Consent Calendar items are considered routine and will be enacted in one motion.
There will be no separate di scussion of th ese matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
Item E was pulled by Vice Mayor Sharp, and Items G and H was pulled by Council Member Brieno.
M
otion to approve except the items pulled for separate discussion.
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Attachment: 5.3.2022 (Clerk: 5.3.2022 Minutes)
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.
B. City Clerk: Denial of a claim for damages and authorization for the City Clerk to send out notification of such to Rich Olson.
C. City Clerk: Approval of the Minutes of the November 2, 2021 Meeting D. Administration: Second reading and Adoption of Ordinance No. 22- 05, Amending Chapter 2.36 of the Municipal Code to create an Alternate seat on the City's Planning Commission.
E. Authorization for the Director of Public Work s to send a letter to the Local Agency Formation Commission (LAFCO), requesting the extension of sewer service for one dwelling in the County of Kings without annexation by the City of Hanford. (APN 014-242-046, 9877 Sierra Drive).
F. Public Works: Permis sion to Advertise the FY 21/22 Bonneyview Basin - Sand Slough Basin Project and Pre -Authorize the City Manager to award and execute the contract on behalf of the City to the lowest responsible bidder providing project bid is within current budget appropriation.
G. Public Works: Approval of a Deferred Payment Agreement with Robert B. Needham and Barbara F. Needham, Trustees of the Needham Family Trust dated February 12, 2015, for future payment of the 12th Avenue Benefit District Fees for undeveloped portion of property located at 8539 12th Avenue and Authorization for the City Manager to execute the Agreement and the City Clerk to record the Agreement with the Kings County Recorder’s Office.
H. Police: Second reading and Adoption of Ordinance No. 22- 03 and C ompliance Policy 705 for Military equipment reporting as mandated by the State under AB481.
PULLED ITEMS :
1. Community Development: Historic Resources Permit 2022-01, a request by Valley Strong Credit Union to alter the façade of an existing storefront. The property is designated as a noncontributing building within the Historic Overlay Zone. The project is located at 216 W. Eighth St. (APN 012- 022-008).
[Item E]
Pulled by Vice Mayor Sharp.
Vice Mayor Sharp pulled the item because she did not want to vote on it due to a potential conflict of interest.
Motion to approve.
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Attachment: 5.3.2022 (Clerk: 5.3.2022 Minutes)
RESULT: APPROVED [4 TO 0]
MOVER: Art Brieno, Council Member
SECONDER: Francisco Ramirez, Council Member
AYES: Brieno, Morrow, Saltray, Ramirez
ABSTAIN: Sharp
2. Pu b lic Works: Author ization to reject all bids and Re -Advertise the Police Activities League Parking Lot Project
[Item G]
P
ulled by Council Member Brieno.
P
ublic Works Director John Doyel answered questions from Council Member Brieno and discussed the ne w advertisement.
Mot
ion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Art Brieno, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
3. P ublic Works: Approval of a Notice of Completion for the Hidden Valley Park Fitnes s Pad Project at a total construction cost of $212,654.50 and authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office. [Item H]
Pulled by Council Member Brieno.
Public Wo rks Director Jo hn Doyel and Parks and Community Services Director Brad Albert answered questions from Council Member Brieno and addressed the comments made during public comment.
Motion to approve. RESULT: APPROVED [UNANIMOUS]
MOVER: Art Brieno, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
PUBLIC HEARINGS:
A. Public Hearing to Consider the Draft Community Development Block Grant (CDBG) Annual Action Plan for 2022-2023
Mayor Morrow opened the public hearing at 7:44 p.m. and called for the staff rep ort. Administrative Analyst Sandra Lerma provided an overview of the grant and discussed the timeline. Ms. Lerma answered questions from the Council.
P
ublic Comment:
IN-FAVOR
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Lou Martinez spoke in favor and sug gested offering tutoring services. He also addressed the need for a crosswalk on Harris Street near Lincoln School.
Jack Schwartz suggested adding the grant details for rehabs and the rental assistance program.
OPPOSED
None.
Council Member Brieno discussed using funds for tutoring. He also shared his experien ce of serving on a school board. Ms. Lerma discussed the budget for the Sunrise apartments. She also provided a brief update for the rental assistant funds.
Motion to approve.
Mayor Morrow closed the public hearing at 8:02 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. Community Development: Roadway Abandonment No. 2021-01: Adoption of Resolution No. 22- 18-R approving the vacation and abandonment of approximately 7,995 square feet of right -of- way and Order of the City Council of the City of Hanford to abandon approximately 7,994 square feet of right-of-way, an alley (“China Alley,” portion) located south of East Eighth Street between North Harris and North Brown Streets.
Mayor Morrow opened the public hearing at 8:03 p.m. and called for the staff report. Senior Planner Gabrielle Myers and contractor Jenna Chulagarian discussed the project . Vice Mayor Sharp clarified the China Alley portion of the report. Staff answered questions from the Council.
Public Comment:
None.
Mot
ion to approve.
Ma
yor Morrow closed the public hearing at 8:09 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Art Brieno, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
C. Community Development: Roadway Abandonment No. 2022-01: Adoption of Resolution No. 22- 19-R and Order of the City Council of the City of Hanford to abandon approximately 2,252 square feet of right -of-way, an alley (“Civic Center,” portion) located south of Center Street between North Irwin and North Douty Streets.
Mayor Morrow opened the public h earing at 8:09 p.m. and called for the staff report. Contractor Jenna Chulagarian discussed the project and invited questions from the Council.
Public Comment:
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Bob
Ramos commented on the completion date and the parking lot area.
Mot
ion to approve.
Ma
yor Morrow closed the public hearing at 8:14 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Amanda Saltray, Council Member
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
GENERAL BUSINESS:
A. Fire: Introduction of Ordinance No. 22- 01 Amending most sections of Chapter 8.11 of the Hanford Municipal Code ILLEGAL FIREWORKS to update definitions, abate ment procedures, penalties and re-identify the Hearing Body.
Fire Chief Pendergrass clarified that the ordinance pertains to illegal fireworks only. He also discussed the amendments. Council Member Ramirez suggested increasing the fine. Staff responded to the questions and comments from the Council.
Motion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: D iane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. Public Works: Authorization to Award a contract to VSS International, Inc. Of Sacramento CA, in the amount of $1,170,000.00, establish a construction contingency of $94,830.76, approve a scope of work change order for a net decrease of $2 21,692.40, and re -appropriate the Gas Tax funds from the Reclamite Seal Treatment Budget to the Pavement Resurfacing Treatment Budget in order to fully fund the Project.
Public Works Director John Doyel invited questions from the Council.
Mot
ion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Francisco Ramirez, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
C. Public Works: Authorization to Award a Contract to 4Creeks Engineering of Visalia , Ca., in the amount of $71,861.00 and approve an additional appropriation of $14,900.00 from the TDA Fund to fully fund the preparation of the Local Roadway Safety Plan.
Public Works Director invited questions from Council and discussed the State grant received by the city.
Motion to approve.
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Attachment: 5.3.2022 (Clerk: 5.3.2022 Minutes)
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
D. Public Works: Authorization to Award a contract to MAC General Engineering of Exeter CA, in the amount of $1,176,870.70, establish a construction contingency of $117,700.00; allocate the Coronavirus Response and Relief Supplemental Appropriations A ct (CRRSAA) Fund contribution of $243,000.00 to this project; and approve an additional appropriation of $189,000.00 from the Storm Drain Capital Reserves to fully fund the Emma Lee Lane Reconstruction Project
Public Works Director John Doyel answered questions from the Council.
M
otion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
COUNCIL FUTURE AGENDA ITEMS:
At this time, any Council Memb er, subject to Council Policies and Procedures, may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff to place a matter of business on a future agenda. (GOV. CODE SEC. 54954.2)
Council Future Agenda Items
The Council ad dressed Elizabeth Salvatore’s public c omment an d d iscussed the Vintage E states Subd ivision and the abandonment process. Dir. Doyel answered questions from the Council.
The Council also discussed Tax Measure F. Th e Council directed staff to prepare a resolution opposing Tax Measure F.
ADJOURNMENT:
Mayor Morrow adjourned the meeting at 8:50 p.m.
R
espectfully submitted,
N
atalie Corral
City Clerk
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Attachment: 5.3.2022 (Clerk: 5.3.2022 Minutes)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: H
SUBJECT:
City Clerk: Approval of the Minutes of the May 17, 2022 Meeting
Recommendation:
Approve the minutes of the May 17, 2022 Meeting.
FISCAL IMPACT:
ATTACHMENTS:
5.17.2022
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CI
TY COUNCIL MEETING
MINUTES
May 17, 2022 7:00 PM
Council Chambers
400 N. Douty St.
5:30 PM CALL TO ORDER STUDY SESSION AND CLOSED SESSION:
Mayor Morrow called the study session and closed session to order at 5:30 p.m.
ROLL CALL BY THE CITY CLERK :
Present: Kalish Morrow, Diane Sharp, Francisco Ramirez, Amanda Saltray, Art Brieno PUBLIC COMMENT:
Comments from the public are limited to items on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
M
ayor Morrow granted Mark Pratter extra time (5 minut es). Mr. Pratter commented on Hidden Valley Park and expressed his concerns regarding rezoning the park.
B
ob Ramos commented on the amended agenda and questioned the item that was removed . City Manager Cifuentez addressed the public comments from Mr. Pratter and Mr. Ramos.
L
ou Martinez expressed his concerns regarding t he 18 acres adjacent to Hidden Valley Park. He also commented on the City Manager’s place of residence.
J
im Nelson commented on Hidden Valley Park.
STUDY SESSION :
K ings County Vo ters Choice Presentation
Kings County Registrar of Voters Lupe Villa presented the Voters Choice act with new and more ways to vote.
He also discussed no party voters and voter fraud. Mr. Villa answered questions from the Council.
T
he Council convened to closed session at 6:05 p.m.
CLOSED SESSION FOR DISCUSSION OF THE FOLLOWING:
CONFERENCE WITH LEGAL COUNSEL-LABOR NEGOTIATIONS (GC 54957.6):
Agency Designated Representatives: Che Johnson, Mario Cifuentez, Sarah Cardoza, Chris Tavarez, and Brenda Garcia.
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Attachment: 5.17.2022 (Clerk: 5.17.2022 Minutes)
Employee Organizations: Hanford Police Officers Association (PO A); Ha nford Firefighters; Local 3898 (IAFF); Hanford General Employees Management Association (GEMA); Service Employees International Union Local 521 (SEIU); and Executive Management Employees Association (EMEA).
CALL TO ORDER REGULAR SESSION:
Mayor Morrow called the meeting to order at 7:00 p.m.
ROLL CALL:
Attendee Name Title Status Arrived
Diane Sharp Vice Mayor Present 5:29 PM
Art Brieno Council Member Present 5:27 PM
Kalish Morrow Mayor Present 5:25 PM
Amanda Saltray Council Member Present 5:28 PM
Francisco Ramirez Council Member Present 5:22 PM
INVOCATION:
The invocation was led by Chaplain Marleny Senn.
FLAG SALUTE:
The flag salute was led by Mayor Morrow.
RECOGNITIONS/PROCLAMATIONS:
P roclamatio n declaring May Community Action Month
Council Me mber Saltray presented the Community Action Month proclamation to KCAO Community Development Director Savino Perico.
CLOSED SESSION ACTION REPORT:
None.
COUNCIL REPORTS/GENERAL REPORTS:
Brief information -only reports from City Council and/or Staff , inclu ding committee reports and reports by City Council related to meetings attended at City expenses (AB1234).
E
ach of the Council Members discussed the meetings and events they attended.
PUBLIC COMMENT:
This is the time for citizens to comment on subject matters not on the agenda within the jurisdiction of the Hanford City Council. This is also the public’s opportunity to request an item from the Consent Calendar be pulled for discussion purposes or to comment on any item on the agenda. Comments related to Public Hearing items will be heard at the time the item is discussed.
A
maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
Brent Olsen spoke in favor of approving resolution 21-22-R, opposition to Measure F.
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Dennis Ham commented on the appropriation f or Heroes Park and expresse d his concerns r egarding rezonin g of Hidden Valley Park.
Bob Ramos commented on Heroes Park and expressed his concerns regard ing the location of the park. He also commented on the Deputy City Manager position.
Travis Paden spoke in support of approving the Hanford Elementary School District SRO agreement.
Emily Burnias commented on City Council representation.
CONSENT CALENDAR:
Consent Calendar items are considered routine and will be enacted in one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
Items E was pulled by Mayor Morrow, I tem G was pulled by Council Member Sharp and I tem H was pulled by Council Member Brieno.
Moti
on to approve the consent calendar except for the items pulled for separate discussion.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
A. PROCEDURAL WAIVER: Waive reading in full of resolutions and ordinances and approval and adoption of same by reading title the only.
B. City Clerk: Approval of the Minutes of the November 16, 2021 Meeting C. City Clerk: Approval of the Minutes of the December 7, 2021 Meeting D. City Clerk: Denia l of a claim for damages and authorization for the City Clerk to send out notification of such to Tara Ramirez.
E. Parks and Community Services: Award of a sole-source contract to Valley Security Alarm for the installation of security cameras at seven (7) City parks and facilities and the installation of two (2) solar-powered lights at Earl F. Johnson Park and Appropriation of $191,240 from the General Fund for the creation of the CIP project to be funded through a $177,952 grant from the California Department of Parks and Recreation Per Capita Grant Program Pulled Items:
1. Administration: Authorization for the City Manager to execute a Retainer Agreement with the Farley Law Firm to provide Conflict Counsel for Council Members Brieno and Ramirez [Item E]
Pulle
d by Mayor Morrow.
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Mayor Morrow pulled the item to allow Council Members Ramirez and Brieno the opportunity to recuse themselves.
City Attorney Mizote discussed the conflict of interest of Council Members Ramirez
and Brieno voting on the item. Council Member Brieno discussed his consultation with an attorney. Council Member Ramirez expressed his concerns regarding the lawsuit . City Attorney Mizote
answered questions from the Council and discussed the recommendation for separate legal counsel for the Council Members.
Motion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Diane Sharp, Vice Mayor
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
2. Public Works: Adoption of Resolution No. 22-20- R, thereby identifying the offici al “Project List” for RMRA gas tax funding for Fiscal Year 2022/23
[Item G]
Pulled by Vice Mayor Sharp.
Vice Mayor Sharp did not want to vote on the item because she owns property adjacent to one of the projects.
Motion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Brieno, Morrow, Saltray, Ramirez
ABSTAIN: Sharp
3. Police: Approval of a n amen ded 2 -year agreement between the City of Hanford and the Hanford Elementary School District (HESD) to provide School Resource officers for the district.
[Item H]
Pulle
d by Council Member Brieno.
Police
Chief Sev er discussed the agreement and invited questions from the Council. Council Member Brieno commented on the positive impact that School Resource Officers (SRO) have on the students.
Motion t
o approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
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PUBLIC HEARINGS:
A. Public Works: Introduction of Ordinance No. 22- 06 which amends Chapter 13.12 (Solid Waste Collection and Disposal), Chapter 2.48 (Purchasing system), and Chapter 12.08 (Water efficient landscape design and installation) of the Hanford Municipal Code relating to compliance with SB 1383.
Mayor Morrow opened the public hearing at 7:49 p.m. and called for the staff. Public Wor ks Director John Doyel and Deputy Public Works Director Jim Ross presented the staff report and answered questions from the C
ouncil.
Public Comment:
M
ackenzie Ranken questioned the S tate requirements and the enforcement e f forts. S he also commented on the wasted food at schools.
Travis Paden asked how the new ordinance will impact the school districts.
Lynn Nelson questioned penalty fines.
Brent Olsen questioned the business permit process.
Dir. Doyel addressed the public comment questions. Deputy Dir. Ross discussed the de minimis waiver that was not included in the staff report and answered questions from the Council.
Motion to approve.
Mayor
Morrow closed the public hearing at 8:32 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Amanda Saltray, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
GENERAL BUSINESS:
A. Parks and Community Services: Update to Council on the Heroes Park project and Appropriation of funding to formally create a Capital Improvement Project for the acquisition and development of the new 40-Acre park
On behalf of the Parks and Community Services Director Brad Albert, City Manager Cifuentez discussed the park update. He addressed the qu estions an d concerns ex pressed durin g p ublic comment. He also discussed the Prop 68 process, elements and qualifications. Council Member Ramirez spo ke in support of the park and commended Dir. Albert. Council Member Brieno expressed his concerns regarding the appropriation.
City Manager Cifuentez ad dressed Council Member Brieno’s concerns.
Motion to approve.
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Attachment: 5.17.2022 (Clerk: 5.17.2022 Minutes)
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Diane Sharp, Vice Mayor
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
B. Consideration of the Adoption of Resolution No. 22-22- R, authorizing the restructuring of the CalPERS Unfunded Accrued Liability (UAL) and approving the issuance of of up to $31 million in 2022 Taxable Pension Obligation Bonds
Finance Director Chris Tavarez, Oppenheimer Executive Director Jeff Land, NHA Advisors Eric Scriven a nd Eric Warziak (teleconference) discussed the consideration of the Adoption of Resolution No. 22-22- R, authorizing the restructuring of the CalPERS Unfunded Accrued Liability (UAL) and approving the issuance of up to $31 million in 2022 Taxable Pension Obligation Bonds. Staff and the consultant team answered questions from the Council.
M
otion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Amanda Saltray, Council Member
SECONDER: Art Brieno, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
C. Council: Adoption of Resolution 22-21- R, memorializing the City of Hanford's Formal O
pposition to Measure F on the June 2022 Ballot of the County of Kings.
Fire Chief Pe ndergrass discussed the resolution and invited questions for the Council. The Council briefly discussed the tax measure and spoke in support of the city's formal opposition to Measure F. C ity Attorney Mizote answered questions from Council Member Brieno regarding the use of city funds for political purposes.
M
otion to approve.
RESULT: APPROVED [UNANIMOUS]
MOVER: Francisco Ramirez, Council Member
SECONDER: Art Brieno, Council Member
AYES: Sharp, Brieno, Morrow, Saltray, Ramirez
COUNCIL COMMENTS AND COMMUNICATIONS:
A t this time, any Council Member may ask a question for clarification, make an announcement, or report briefly on their activities. In addition, subject to Council Policies and Procedures, they may request staff to report back to the Council at a subsequent meeting concerning any matter or take action to direct staff t o place a matter of business on a future agenda. (GOV. CODE SEC. 54954.2)
Council Future Agenda Items
Council Member Ramirez suggested meeting with the school districts for future partn erships. Staff will reach out to the school districts.
ADJOURNMENT:
Mayor Morrow adjourned the meeting at 9:30 p.m.
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Attachment: 5.17.2022 (Clerk: 5.17.2022 Minutes)
Respectfully submitted,
Natalie Corral
City Clerk
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Attachment: 5.17.2022 (Clerk: 5.17.2022 Minutes)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: I
SUBJECT:
City Clerk: Approval of the Minutes of the May 31, 2022 Special Meeting
Recommendation:
Approve the minutes of the May 31, 2022 Special Meeting.
FISCAL IMPACT:
ATTACHMENTS:
5.31.2022
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CITY COUNCIL M
EETING
MINUTES
May 31, 2022 4:30 PM
Council Chambers
400 N. Douty St.
4:30 PM CALL TO ORDER SPECIAL SESSION:
Mayor Morrow called the special session to order at 4:30 p.m.
ROLL CALL BY THE CITY CLERK:
Attendee Name Title Status Arrived
Diane Sharp Vice Mayor Present 4:20 PM
Art Brieno Council Member Present 4:30 PM
Kalish Morrow Mayor Present 4:25 PM
Amanda Saltray Council Member Present 4:25 PM
Francisco Ramirez Council Member Present 4:15 PM
PUBLIC COMMENT:
Comments from the public are limited to items listed on the agenda (GC 54954.3a). A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
Bob Ramos commented on the recall of Diane Sharp.
Nick Wagner commented on the KCAG meeting and the planning of future h ousing. He also commented on the response time of fire department.
STUDY SESSION:
Presentation o f t he upd ated Regiona l H ousing Nee ds A llocation (RHNA ) C ounty-wide Requirements and the impacts upon the City of Hanford
John Douglas of JHD Planning LLC., presented the updated Regional Housing Needs Allocation (RHNA) County-wide Requirements and discussed the next steps for Kings County. Mr. Douglas answered questions from the Council. The presentation was for informational purposes only, and no formal action was required.
ADJOURNMENT:
Mayor Morrow adjourned the meeting at 5:21 p.m.
Respectf
ully submitted,
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Attachment: 5.31.2022 (Clerk: 5.31.2022 Minutes)
Natalie Corral
City Clerk
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Attachment: 5.31.2022 (Clerk: 5.31.2022 Minutes)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: J
SUBJECT:
Administration: Approval of Memorandum of Understanding (MOU) with the Service Employees International Union Local 521 with changes to wages, benefits, and other working conditions, effective July 1, 2022 through June 30, 2025.
RECOMMENDATION:
That the City Council, by motion, approve the attached Memorandum of Understanding (MOU) and authorize administration to amend all other docume nts as may be necessary to implement said negotiated changes.
BACKGROUND:
The City of Hanford and the Service Employees International Union Local 521 (SEIU) have negotiated over the past two months and within the scope of the Meyers -Milias Brown Act, City representatives have concluded labor negotiations with the SEIU that resulted in a fair and equitable compensation increase that was within the City’s financial ability to provide. City representatives and SEIU have reached an agreement restating curren t benefits as well as agreeing on multiple amendments pertaining to wages, benefits and working conditions.
The following terms and conditions were ultimately agreed upon:
Term: Three years (July 1, 2022 through June 30, 2025).
Wages: Using five (5) comp arable agencies (Delano, Dinuba, Merced, Madera and Visalia) the following increases will be provided:
Year One - Effective the first full pay -period following ratification and formal approval by City Council, median of market placement or internal alignment (if applicable) plus three percent (3%).
Year Two - Additional two percent (2%) increase effective the first full pay-period in July 2023.
Year Three - Additional two percent (2%) increase effective the first full pay-period in July 2024.
A new salary schedule has been created which encompasses a one percent (1%) difference between each range.
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Uniform Allowance: Amend section to increase shoe allowance by $25 for accessories (laces, insoles, etc.) and increase initial uniform allowance from $200 to $400 for applicable employees.
Deferred Compensation: Increase matching deferred compensation option from $40 to $75 per pay-period.
Bulletin Board Use: City Departments to provide a reasonable space for SEIU to post information for their represented employees.
Use of Interoffice Mail/Email: SEIU may use City’s interoffice mail and email systems to communicate with represented employees.
Standby: Increase Standby pay from $2.80/hour to $3.00/hour for all eligible employees including those designated to a senior level position.
Holidays: Amend holidays list to observe Christmas Eve and New Year's Eve (currently employees work one or the other) and add one additional floating holiday (to observe Juneteenth).
Holiday In Lieu: Update/clarify language for employees who are required to work holidays.
Overtime: Amend section to further clarify compensatory time use and cash out.
Union Access: City to provide SEIU with reasonable access in the workplace.
New Employee Orientation: In accordance with Assembly Bill 119 and Government Code 3555-3559 City shall provide newly hired employee information to SEIU, allow time to meet with new employees, provide represented employee information on a quarterly basis and employee separations monthly.
Tuition Reimbursemen t Amend Administrative Regulation to allow up to $5,000 per fiscal year for courses taken to obtain a bachelor’s, master’s, or doctoral degree only (no training/certificate course work).
Side Letter Agreements: Incorporate all side letter agreements previo usly reached with SEIU into their MOU.
Life Insurance: Amend section to increase life insurance premium from $10,000 to at least $20,000 effective January 1, 2023 and eliminate cost sharing for first $20,000 voluntary Life/AD&D insurance.
Sick Leave: Amend section to state sick leave shall be taken in 15-minute increments.
Standard Work Period: Outline Sweeper Operator, Communications Dispatcher and Communications Dispatch Supervisor schedule.
Probationary Period: Amend section that outlines probationar y period for specific classifications and instead refer to Performance Evaluation Administrative Regulation.
Shift Differential Pay: Amend section to provide night differential if fifty one percent of assigned shift falls between the hours of 6:00pm and 8:00am.
Bereavement Leave: Amend section to specifically outline applicable relatives, how to request bereavement leave and option to resolve disagreement.
Vacation: Allow employees to cash out accrued vacation at an equal amount of vacation time used no t to exceed ten days each calendar year and amend the vacation request process for Refuse Division employees.
Tool Allowance: Amend section to allow employees who have passed probation to request to receive full reimbursement amount instead of two separate payments.
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FISCAL IMPACT:
Year 1: Approximate total $755,000, General Fund $467,000 Year 2: Approximate total $186,000, General Fund $110,000 Year 3: Approximate total $190,000, General Fund $112,000
ATTACHMENTS:
SEIU MOU 7-1-22 through 6-30-25
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Memorandum of Understanding
between
City of Hanford
and
Service Employees International Unit
(SEIU Local 521)
Term: July 1, 2022 - June 30, 2025
Last Revised: 09/14/2022
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU)
This page was intentionally left blank
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) i
TABLE OF CONTENTS
SECTION 1
1.1 Preamble………………………………………………………………………. 2
1.2 Recognition……………………………………………………………………. 2
1.3 Purpose………………………………………………………………………… 2
1.4 City Rights……………………………………………………………………. 2
1.5 Maintenance of Operations…………………………………………………… 3
SECTION 2
2.1 Wages…………………………………………………………………………. 4
2.2 Standard Work Period…………………………………………………………. 4
I. Traditional Schedule………………………………………………. 4
II. Public Works Alternative Schedule………………………………. 4
III. Communications Dispatcher Schedule……………………………. 5
2.3 Overtime………………………………………………………………………. 6
I. Administration……………………………………………………. 6
II. Compensation……………………………………………………... 6
III. Training……………………………………………………………. 7
2.4 Callback………………………………………………………………………... 7
2.5 Holidays………………………………………………………………………... 8
I. Regular Holidays…………………………………………………... 8
II. Holiday In-Lieu Time……………………………………………… 8
III. Compensation at Termination……………………………………... 11
2.6 Vacation………………………………………………………………………. 11
I. Eligibility…………………………………………………………... 11
II. Accrual……………………………………………………………... 11
III. Limits of Accrual…………………………………………………. 11
IV. Buy Back........................................................................................... 11 V. Compensation at Termination……………………………………... 11
VI. Refuse Vacation Scheduling………………………………………. 12
2.7 Sick Leave……………………………………………………………………... 12
2.8 Catastrophic Leave……………………………………………………………. 15
2.9 Bereavement Leave……………………………………………………………. 15
2.10 [Reserved]……………………………………………………………………… 15
2.11 Tuition Assistance……………………………………………………………... 15
2.12 [Reserved]……………………………………………………………………… 15
2.13 Mileage Reimbursement………………………………………………………. 15
2.14 Uniform and Allowance………………………………………………………. 15
2.15 Health Insurance………………………………………………………………. 18
2.16 [Reserved]……………………………………………………………………… 18
2.17 Retirement……………………………………………………………………... 18
2.18 Certification and Training……………………………………………………... 19
2.19 Dues Deduction………………………………………………………………... 20
2.20 Bilingual Pay…………………………………………………………………... 20
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) ii
2.21 [Reserved]……………………………………………………………………… 20
2.22 [Reserved]……………………………………………………………………… 20
2.23 [Reserved]……………………………………………………………………… 20
2.24 [Reserved]……………………………………………………………………… 20
2.25 [Reserved]……………………………………………………………………… 20
2.26 Travel…………………………………………………………………………... 20
2.27 [Reserved]……………………………………………………………………… 20
2.28 [Reserved]……………………………………………………………………… 20
2.29 Acting Pay …….………………………………………………………………. 20
2.30 Longevity Pay…………………………………………………………………. 20
2.31 Standby………………………………………………………………………… 21
2.32 Shift Differential Pay…………………………………………………………. 21
2.33 Working Out of Classification…………………………………………………. 22
2.34 Safety Glasses…………………………………………………………………. 22
2.35 Probationary Period…………………………………………………………… 23
2.36 State Disability Insurance……………………………………………………… 23
2.37 Class A and B License…………………………………………………………. 23
2.38 Jury Duty………………………………………………………………………. 23
2.39 Military Leave…………………………………………………………………. 23
2.40 Leave to Vote…………………………………………………………………... 24
2.41 Life Insurance…………………………………………………………………. 24
2.42 Agency Shop…………………………………………………………………… 24
2.43 Flexible Spending and Voluntary Benefit Plan………………………………... 24
2.44 Union/Management Meetings…………………………………………………. 24
2.45 [Reserved]……………………………………………………………………… 24
2.46 Pregnancy Disability Leave……………………………………………………. 25
2.47 Family and Medical Leave……………………………………………………. 25
2.48 Tool Allowance………………………………………………………………... 25
2.49 Deferred Compensation………………………………………………………... 25
2.50 Direct Deposit…………………………………………………………………. 25
SECTION 3
3.1 Disciplinary Action ……………………………………………………………. 26
I. Range of Discipline……………………………………………… 26
II. Causes for Disciplinary Action……………………………………. 26
III. Notice of Proposed Disciplinary Action…………………………… 27 IV. Right to Respond…………………………………………………... 27
V. Right of Appeal……………………………………………………. 28
VI. Appeal Hearing and Procedures…………………………………… 28
VII. Decision…………………………………………………………… 29
VIII. Categories of Discipline…………………………………………… 30
IX. Releasing Information……………………………………………... 31
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) iii
SECTION 4
4.1 Grievance Procedure…………………………………………………………… 32
I. Purpose……………………………………………………………. 32
II. Definition of Grievance……………………………………………. 32
III. Informal Grievance Procedure……………………………………... 32
IV. Formal Grievance Procedure………………………………………. 32
SECTION 5
5.1 Layoff Procedure………………………………………………………………. 34
I. Seniority List………………………………………………………. 34
II. Calculation of Length of Service…………………………………. 34
III. Order of Separation………………………………………………... 34
IV. Voluntary Demotion in Lieu of Lay Off…………………………... 35 V. Re-Employment……………………………………………………. 35
SECTION 6
6.1 Conclusiveness………………………………………………………………… 37
6.2 Accumulation/Vesting…………………………………………………………. 37
6.3 Savings Clause…………………………………………………………………. 37
6.4 Non-Discrimination Clause……………………………………………………. 38
6.5 Term.................................................................................................................... 38
SECTION 7
7.1 New Employee Orientation................................................................................. 39
7.2 Bulletin Board Use.............................................................................................. 40
7.3 Use of City Interoffice Mail and Email Systems................................................. 40
7.4 Union Access Rule.............................................................................................. 40
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 2 SECTION 1
1.1 Preamble
The following constitutes a Memorandum of Understanding ("MOU") between the City of Hanford ("City") and Service Employees International Union, Local 521, ("SEIU") as a result of meeting and conferring in good faith concerning wages, hours and other terms and conditions of employment and the City Council action pursuant to Government Code Section 3500 et. seq. and the City's Employer - Employee Relations Policy Chapter 12, Hanford Personnel Rules and Regulations.
1.2 Recognition
Under the terms of Chapter 12 of the Merit System Rules and Regulations, the City formally recognizes the SEIU as the recognized employee organization for the Hanford General Employees Bargaining Unit.
1.3 Purpose
It is the purpose of this MOU to promote and provide for harmonious relati ons, cooperation and understanding between the City and the employees covered herein and to provide an orderly and equitable means of resolving any misunderstanding or differences which may ar ise regarding wages, hours and other terms and conditions of employment.
1.4 City Rights
Notwithstanding any provision of this agreement, nothing contained herein shall restrict or obstruct the inherent or legal rights of the City as they relate to its general legislative process. These rights include, but are not limited to:
A. Determining the goals, objectives and mission of the City's departments, offices, committees or commissions;
B. Establishing standards of selecting City personnel;
C. Implementing and executing standards of continued employment with the City;
D. Identifying the work to be performed and allocating such work to City personnel;
E. Directing its personnel and administering discipline;
F. Relieving its personnel from duty;
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 3 G. Undertaking all necessary actions during emergencies;
H. Discharge, suspend, demote, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of this MOU and City rules and regulations;
I. Lay-off employees; and
J. Subject to the provisions of the Meyers -Milias-Brown Act t he City reserves the right to direct employees, including scheduling and assigning work, work hours and overtime.
1.5 Maintenance of Operations
For the term of th is MOU neither the SEIU nor any person acting in its behalf, will cause, authorize, engage in, nor will any of the members of the SEIU take part in a strike against the City, a work stoppage, slow down, picketing or concerted failure to report for duty, or unauthorized absence or abstinence from the fu ll and faithful performance of their duties of employment, including compliance with the request of other labor organizations or bargaining units to engage in such activities. This is not to mean that the SEIU or SEIU members are waiving any rights as to protection of personal safety as they may pertain to refusal to cross the picket lines of another public employee organization on strike, or to informational picketing by employees on their own time.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 4 SECTION 2
2.1 Wages
Using five (5) comparable agencies ( Delano, Dinuba, Merced, Madera and Visalia ) the following increases will be provided:
▪ Year One – Effective the first full pay -period following ratification and formal approval by City Council, median of market placement or internal alignment (if applicable) plus three percent (3%).
▪ Year Two – Additional two percent (2%) increase effective the first full pay -period in July 2023.
▪ Year Three – Additional two percent (2%) increase effective the first full pay -period in July 2024.
A new salary schedule has been created w hich encompasses a one percent (1%) difference between each range.
2.2 Standard Work Period
I. Traditional Schedule
The standard work day for employees shall be eight (8) hours and the standard work week shall be forty (40) hours to be worked within five (5) consecutive days.
Refuse, Wastewater Treatment Plant, Fleet, Streets, Parks, Utilities, and Police Communications Dispatch personnel may be assigned a non- standard work period.
II. Public Works Alternative Schedule
A. Parks and Streets (including Sweeper Operators)
i. Shift Time - 6:30 a.m. to 3:00 p.m.
ii. Meal Time - 11:30 a.m. to 12:00 p.m.
iii. Break Time - 9:00 a.m. & 1:30 p.m. (15 minutes)
Sweeper Operator assigned to work at night:
i. Shift Time – 10:00 p.m. to 6:30 a.m.
ii. Meal Time – 3:00 a.m. to 3:30 a.m.
iii. Break Time – 12:30 a.m. & 5:00 a.m. (15 minutes)
B. Sewer, Utilities, Fleet, and Wastewater Treatment Plant i. Shift Time - 7:00 a.m. to 3:30 p.m.
ii. Meal Time - 12:00 p.m. to 12:30 p.m.
iii. Break Time - 9:30 a.m. & 2:00 p.m. (15 minutes)
A Wastewater Treatment Plant Operator schedule was implemented which does not alter the assigned non-standard work period, shift time, meal time or break times.
During a two -week period, on -call operators will not be scheduled to work on Saturday, Sunday, Monday, or Tuesday prior to going on call. On -call Operators
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 5 will work eight (8) hour shifts on Wednesday, Thursday, Friday, Saturday, Sunday, Monday and Tuesday, while assuming on-call duties and the remainder of the work- week assuming regular plant operations/maintenance duties. On-call operators will perform operational duties and routine lab analysis on the weekends.
C. Refuse
i. Shift Time
5:00 a.m. to 3:30 p.m. (Automated collections) - 4 day work week 5:00 a.m. to 1:30 p.m. (Rear load collections) -5 day work week ii. Meal Time - 10:00 a.m. to 10:30 a.m.
iii. Break Time - 7:30 a.m. & 12:30 p.m. (15 minutes)
iv. Refuse Employees who complete their route early will be required to remain until the end of their scheduled shift.
D. Utility Billing Meter Readers
i. Shift Time - 8:00 a.m. to 5:00 p.m.
ii. Meal Time - 12:00 p.m. & 1:00 p.m.
iii. Break Time - 10 :00 a.m. & 3:00 p.m. (15 minutes)
E. On a rotational basis as determined by managem ent, one (1) employee from Utilities, (one from water), and one (1) employee from Fleet will work 8:00 am to 5:00 pm, with a one hour lunch as close as possible to 12:00 p.m. to 1:00 p.m. The employee from Utiliti es will also be assigned to the stand -by shift following the 8:00 a.m. to 5:00 p.m. schedule
F. The City will retain the ability to deviate from the schedule to accommodate special projects as needed.
G. Personnel are not required to return to the Corporation Yard for their lunch hour, but may not use City vehicles du ring their lunch, or at any other time, for personal use.
III. Communications Dispatcher Schedule
Communication Dispatcher and Communications Dispatch Supervisor shall work an alternative work schedule, hereinafter referred to as the 3/12 plus 8 plan. The plan shall have two (2) work weeks per pay period, a 36 hour work week consisting of three (3) twelve (12) hour shifts and a 44 hour work week consisting of three twelve (12) hour shifts and one eight (8) hour shift, equaling 160 hours during each 28 day work period or a 32 hour work week consisting of two (2) twelve (12) hour shifts and one eight (8) hour shift and a 48 hour work week consisting of four (4) twelve (12) hours shifts equaling 160 hours during each 28 day work period.
The standard shift for employees working the 3/12 plus 8 plan shall be:
Day Shift: 6:00 a.m. to 6:00 p.m.
Night Shift: 6:00 p.m. to 6:00 a.m.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 6 2.3 Overtime
I. Administration
A. It is the policy of the City that overtime work is to be kept to the minimum consistent with protection of life, property, and the efficient operation of the departments and activities of the City and that overtime work be compensated for by time off wherever practicable. All work requiring any employee to work overtime hours must be approved by the Department Head or his/her designated representative prior to the work being performed, with the exception of emergency situations.
B. Overtime shall commence at the time an employee reaches the place where he/she is directed to report a nd shall contin ue unti l he/she is relieved or the work is completed whichever is the earlier.
II. Compensation
Employees shall receive overtime compensation for hours worked in excess of eight (8) hours per day or forty (40) hours per week at time and one -half (T 1/2) their base hourly rate or time and one-half (T 1/2) compensatory time off at the discretion of the employee, except as specified below in A, B and C.
A. Refuse Division employees assigned to the automated route shall receive pay at the rate of time and one -half (T 1/2) when such employee has worked over ten (10) hours per day or forty (40) hours within that work week.
B. Communications Dispatchers assigned to work the alternative work schedule, hereinafter referred to as the 3/12 plus 8 plan, s hall receive overtime for time worked in excess of:
i. one duty shift of twelve (12) hours and/or three twelve (12) hour shifts in a thirty-six (36) hour week; or
ii. three twelve (12) hour shifts and one eight (8) hour shift in a forty-four (44) hour week at time and one-half (T l/2) their base hourly rate or time and one- half (T 1/2) compensatory time off, at the discretion of the Department Head.
C. Any employee called back to work from scheduled vacation shall receive compensation or compensatory time off at their discretion at the rate of time and one-half (T l/2) for all hours worked with the minimum call back guarantees.
D. "Hours Worked" includes all the time an employee is required to be on duty or on the employer's premises or at the prescribed work place, and all times which he/she is permitted to work for the employer . Vacation, sick leave, or other approved leave of absence time is not conside red “hours worked” and is not a part of the workweek for overtime purposes.
Holiday time and compensatory time are considered "hours worked" and is considered a part of the workweek for overtime purposes.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 7 Due to the schedule and hours worked by Communications Dispatchers, all hours including sick, compensatory and holiday/vacation hours are counted as hours worked for the purpose of this section.
E. In In the event compensatory time off is used as the method of compensation for overtime, the balance of any banked time off will be taken no later than December 15th of each year.
Employees may cash out in excess of (50) hours during any pay-period. There will be no caps on compensation time for this provision. The number of hours that the employee requests to cash out must be indicated by them on their timesheet. In the event the employee is denied this provision, he/she w ill be compensated for such time at the applicable rate of pay. Exceptions to this provision will be made only upon written authorization of the City Manager or his/her designee.
In case of disaster, state of extreme emergency or local peril, the overtim e procedures herein established, shall not be in effect, and compensation procedures will be determined at that time for such conditions.
III. Training
Employees who attend training programs, meetings, lectures and similar activities outside their regular working hours shall receive overtime compensation if the training meets the following criteria:
A. Training is approved and required by the employee's Department Head.
B. Training is directly related to the employee's present job; and C. Training could not be obtained during the employee's regular working hours.
If employees on their own initiative attend independent schools outside of their regular working hours or work schedule, they shall not receive overtime compensation, even if the courses are related to their jobs.
2.4 Callback
Employees, on standby, who are called to work overtime from their regular days off or other off duty hours shall receive overtime pay for the minimum of one (1) hour at time and one -half (T 1/2) their base hourly rate, or equivalent time off at their discretion, but shall not exceed four (4) hours o f pay at time and one -half (T 1/ 2) within any four (4) hour block of time. Overtime immediately before or following regularly scheduled working hou rs will not be subject to a minimum hour guarantee.
Employees not on standby, who are called back to work overtime from their regular days off or other off duty hours shal l receive overtime pay for a m inimum of two (2) hours at time and one- half (T 1/2) their base hourly rate, or equivalent time off at their discretion, but shall not exceed six (6) hours of pay at time and one -half (T 1/2) within any six (6) hou r block of time. Overtime
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 8 immediately before or following regularly scheduled working hours will not be subject to a minimum hour guarantee.
2.5 Holidays
I. Regular Holidays for Pay Purposes
The following holidays are recognized as municipal holidays for pay purposes and all regular and probationary employees shall have these days off, except as otherwise provided:
1) New Year's Day, January 1
2) Martin Luther King Day, the third Monday of January
3) Washington's Birthday, the third Monday in February
4) Memorial Day, the last Monday in May
5) Independence Day, July 4
6) Labor Day, the first Monday in September
7) Veterans Day, November 11
8) Thanksgiving Day, the fourth Thursday in November
9) The day after Thanksgiving, the fourth Friday in November 10) Christmas Eve, December 24
11) Christmas Day, December 25
12) New Year's Eve, December 31
13) Every day appointed by the President of the United States or Governor of California for public feast, Thanksgiving, or holiday and as approved by the City Council.
Employees shall be credited with not more than two (2) floating holidays (16 hours total) to be taken no later than December 15th of each calendar year, at the employee's discretion, subject to staffing needs and with the approval of the department. The floating holidays shall be capped at eight (8) hours each and can be taken in two (2) hour increments. Floating holidays do not roll over from calendar year to the next.
When a holiday falls on a Saturday, the preceding Friday shall be deemed the holiday in lieu of the day named. When a holiday falls on Sunday, the following Monday shall be deemed to be the holiday in-lieu of the day named.
Any employee who is absent from work on the day before and/or the day after a holiday shall forfeit the holiday pay unless the absence is taken as approved leave with prior notice.
An absence taken as sick leave will be approved only by verification by the supervisor who may require a medical note verifying inability of the employee to work.
II. Holiday in-Lieu Time
A. Public Works employees assigned to work on a holiday shall be paid overtime at the rate of time and one-half (T 1/2) their base hourly rate or time and one-half (T 1/2) compensatory time off at the discretion of the employee for hours worked.
B. Public Works Employees
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 9 Refuse Division:
Due to the health and safety of the citizens of Hanford, the responsibilities of the Refuse Divisio n necessitate the regular pick up of solid waste. Employees assigned to an automated collection (4-10), or traditional (5-8) schedule will not be required to work on recognized holidays as defined below unless the landfill is open.
Refuse workers assig ned to automated collection (4 -day work week, 10-hour work day) shall observe the paid holidays of New Years, Martin Luther King Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas and two floating holidays. Refuse employees assigned to automated collection will receive 10 hours per holiday. When a holiday falls on a Friday or Saturday, one day will be added to the employee's compensatory time off bank. When a holiday falls on a Sunday, the following Monday shall be deemed to be the holiday in -lieu of the day named. When a holiday is observed on any day of the standard work week (M-TH), employees shall work on Friday of that week to make up for the missed day of refuse service. Refu se workers assigned to work on a holiday or an additional day outside of the standard work week shall be paid overtime at the rate of time and one -half (T 1/2) their base hourly rate or time and one -half (T 1/2) compensatory time off at the discretion of the employee for hours worked.
Refuse workers not assigned to automated collection (5 -day work week) shall observe the paid holidays of New Years, Martin Luther King Day, Washington’s Birthday (President’s Day), Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, Christmas and two floating holidays. Employees shall work the day after Thanksgiving and will receive holiday pay in addition to the hours worked that day at time and one -half (T 1/2). Refuse employees not assigned to automated c ollection will receive 8 hours per holiday. When a holiday falls on a Saturday, the previous Friday shall be deemed to be the holiday in-lieu of the day named. When a holiday falls on a Sunday, the following Monday shall be deemed to be the holiday in -lieu of the day named. When a holiday is observed on any day of the standard work week (M-F), employees shall work on Saturday of that week to make up for the missed day of refuse service.
Refuse workers assigned to work on a holiday or an additional day outside of the standard work week shall be paid overtime at the rate of time and one-half (T 1/2) their base hourly rate or time and one -half (T 1/2) compensatory time off at the discretion of the employee for hours worked.
Wastewater Treatment Plant
Wastewater Treatment Plant Operators assigned to an on -call schedule (10 -day work week, 8 -hour workday) shall observe the paid holidays of New Years, Martin Luther King Day, Washington’s Birthday, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiv ing, the day after Thanksgiving, Christmas and two floating holidays. On -call Operators assigned to work on a holiday shall be paid overtime at the rate of time and one -half (T 1/2) their base
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 10 hourly rate or time and one -half (T 1/2) compensatory time off at the discretion of the employee for hours worked.
Wastewater Treatment Plant Operators scheduled off Saturday, Sunday, Monday, or Tuesday prior to going on-call, shall observe the paid holidays of New Years, Martin Luther King Day, Washington’s Birth day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving, the day after Thanksgiving, Christmas and two floating holidays. Prior to going on call, operators shall be paid when a holiday falls on the proceeding scheduled days off (8 hours) at the rate of their base hourly rate or compensatory time off at the discretion of the employee for the observed holiday.
Any employee who is absent from work on the day before and/or the day after a holiday or make up day for Refuse service pick up sha ll forfeit the holiday pay unless the absence is taken as approved leave with prior notice. An absence taken as sick leave will be approved only by verification by the supervisor who may require a medical note verifying inability of the employee to work.
C. Police Employees
Police employees (except those noted in the section below) shall receive up to 112 hours of holiday time each calendar year accruing 4.308 hours per-pay period in-lieu of paid holidays. Employees may bank up to seventy (70) hours of holiday- in-lieu time. Employees may use this time at the discretion of the Department Head with due consideration of the employee's needs. Holiday time taken is deducted on an hour for hour basis. The employee is ultimately responsible for monitoring his/her/their holiday in-lieu time and will be able to request to cash out hours at their base hourly rate at time of accrual, once they have banked sixty (60) hours. An employee will be able to cash out any hours in excess of sixty (60).
Holiday in-lieu time shall be recorded on the employee’s timesheet and accounted for through the payroll system. If an employee should reach the maximum accumulation cap of seventy (70) hours, holiday in -lieu hours will no longer accrue.
This section does not apply to the following classifications assigned to the Police Department: Administrative Assistant/Technician, Animal Control Technician, Community Enhancement Officer, Office Assistant I/II and Parking Control Officer. These classifications will observe the holidays as outlined in Section I.
D. For accrued holiday in-lieu time, employees shall receive compensatory time off or pay in-lieu of compensatory time off for holiday in-lieu time as directed by the Department Head.
E. Whenever a pu blic feast, Thanksgiving, or holiday is appo inted as provided in Section 2.5(I)(M) herein, an additional eight (8) hours in-lieu of holiday time will be accrued following the provisions of the subsection A, B, C, and D, shown above.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 11 III. Compensation At Termination
Regular employees leaving the mun icipal service with accrued days in -lieu of holidays shall be paid the amount of accrued days in -lieu of holidays to the date of termination.
Payments for accrued days in-lieu of holidays shall be at the employee's current rate of pay.
2.6 Vacation
I. Eligibility
Employees shall complete six (6) months continuous service before using accrued vacation leave. Employees shall not work for the City during their vacation.
Employees whose scheduled vacations are interrupted or postponed due to industrial injury shall be reschedu led after such injured employee has returned to duty. No vacation previously scheduled shall be lost due to an employee exceeding the vacation accrual during an industrial injury leave.
II. Accrual
Vacation will be accrued and cred ited on a bi -weekly basis at the following rates for continuous service performed in pay status:
A. From zero (0) through five (5) years:
3.39 hours per bi-weekly pay period, 88 hours annually
B. From six (6) through ten (10) years:
4.62 hours per bi-weekly pay period, 120 hours annually C. From eleven (11) through fifteen (15) years:
5.24 hours per bi-weekly pay period, 136 hours annually D. Sixteen (16) or more years:
6.16 hours per bi-weekly pay period, 160 hours annually III. Limits of Accrual
Such accrual and credit for all employees may not exceed twice the employee's annual rate of accrual.
IV. Buy Back
Employees shall be able to cash out accrued vacation at an equal amount of vacation time used in the calendar year, but no more than ten (10) days each year.
V. Compensation at Termination
Employees leaving the mu nicipal service with accrued vacation leave shall be paid the amounts of accrued vacation to the date of termination at the employee’s then hourly rate.
Employees who terminate employment with the City and who have less than six (6) months of continuous service shall not be compensated for accrued vacation.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 12 VI. Refuse Vacation Scheduling
The Refuse supervisor(s) shall determine how many employees will b e granted vacation time off simultaneously, which may be determined based on such factors as absolute number, duty assignment, or other criteria as necessary to maintain effective operations.
The Supervisors will have five (5) business days to respond to an alternative or additional vacation request.
In November/December of each year, a vacation calendar shall be circulated among the employees. The calendar shall first be given to the lead collector. He/she shall have the opportunity to schedule vacation time off for the coming year, in whole week or partial week increments, in number up to the employee’s current accrual rate (if the accrual rate is three weeks per year, they may only schedule up to three weeks of vacation time, regardless of whether they have additional carry-over time or not).
The calendar shall then pass, in order of seniority, to the remaining employees who will likewise have the opportunity to schedule vacation time, in whole week or partial week increments, up to their then accrual rate. The employees shall not be allowed to schedule vacation time off during a week that has already been claimed by the maximum number established by the Supervisor(s). Once all employees have had a chance to schedule their vacation time, the annual vacation calendar shall be posted in the supervisor’s office.
Throughout the year, employees may request alternative or additional vacation time off either in whole week or partial week increments. If the requested time off is available and the supervisor(s) determine that it is operationally feasible to grant the request, the vacation will be added to the calendar. Requests may occur at any time and need not be made within 90 days of the requested day off. Requests that occur throughout the year will be handled on a first-come, first-served basis.
No preapproved vacation will be changed once scheduled.
2.7 Sick Leave
I. Definition/Approved Sick Leave Usage:
A. Sick leave is an absence from duty which may be granted by the employer to the employee because of an illness, injury, exposure to a contagious disease, preventative care, illness or injury of a member of the employee’s immediate family requiring the employee’s attendance.
B. To attend a medical, dental, or optical appointment if such appointment cannot be scheduled outside of the employee’s normal work day.
C. To obtain relief or services related to being a victim of domestic violence, sexual assault, or stalking including the following with appropriate documentation of the need for such services:
a. A temporary restraining order or restraining order;
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 13 b. Other injunctive relief to help ensure the health, safety or welfare of the employee or their children;
c. To seek medical attention for injuries caused by domestic violence, sexual assault or stalking;
d. To obtain services from a domestic violence shelter, program, or rape crisis center as a result of domestic violence, sexual assault or stalking; e. To obtain psych ological counseling related to an experience of domestic violence, sexual assault or stalking;
f. To participate in safety planning and take other actions to increase safety from future domestic violence, sexual assault, or stalking, including temporary or permanent relocation.
D. An employee’s immediate family shall consist of the employee’s: Spouse or registered domestic partner, parent (including step parents), child (including step children), brother, sister, father in-law, mother in-law, brother in-law, sister in-law, aunts, uncles, employee’s and spouse’s grandparents, grandchildren or any person living in the same household as the employee.
E. An employee may be granted sick leave only in case of actual illness/situation as defined above. In the event that an employee or a membe r of the employee’s immediate family recovers from any such illness after being granted sick leave, and during the regularly scheduled hours of work, then such employee shall notify the appropriate immediate supervisor and be available to return to duty.
F. Sick leave balances shall be taken in fifteen (15) minute increments.
G. In order to receive compensation while absent on sick leave, an employee shall provide reasonable advance notice to their supervisor of their need to use sick leave if the need is for eseeable (i.e. doctor’s appointment scheduled in advance). If the need for sick leave is unforeseeable, including an illness sustained while at work, the employee shall provide notice of the need for the leave to their supervisor as soon as possible, pref erably within 1 hour before the time established as the beginning of the employee’s work day. In the event that an employee is incapacitated because of illness or injury to the point the employee is unable to contact his/her supervisor, the employee’s desi gnated representative (i.e. family member) shall notify the supervisor at the earliest possible moment. Failure to do so without good reason shall result in that day of absence being treated as leave of absence without pay or cause the employee to use other available and accrued leave.
H. If the employee is absent on sick leave for more than 1 day, the employee shall keep the immediate supervisor informed as to the date the employee expects to return to work.
I. Upon the oral or written request of an employ ee, the City shall provide paid sick days for the purposes described in previous sections. The City may request a note from a physician after an employee has been absent longer than three consecutive
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 14 days or shifts, or if evidence suggests that an employe e is abusing the City’s sick leave policy.
To accurately track sick leave for those who meet the requirements under Federal and State laws (Family Medical Leave Act and California Family Rights Act), the City may require a physician’s certification fo r an employee’s own serious health condition or to care for an eligible family member (parent, child, spouse, domestic partner or covered service member).
J. Employees who are on vacation at the time of death of an immediate family member as defined above shall be entitled to substitute bereavement leave for vacation time, consistent with the existing bereavement leave policy. The total period of absence from City employment (vacation and bereavement leave) shall not be extended beyond that time init ially approved for vacation, without specific Department Head approval. Unused vacation shall be retained by the affected employee in accordance with the existing vacation policy.
K. Supervisors shall have the discretion to place employees on sick leave when, in the judgment of the supervisor, the presence of the employee at work would endanger the health and welfare of other employees or where the illness or injury of the employee interferes with the performance of such employee’s duties.
L. The City shall not deny an employee the right to use sick leave, discharge, threaten to discharge, demote, suspend, or in any manner discriminate against an employee for using, or attempting to exercise the right to use sick leave to attend to an illness or the preventativ e care of a family member, or for any other reason specified in sections above.
II. Sick Leave May Not Be Used For:
A. An employee serving their initial 90 calendar days of service to the City (unless the employee was rehired within one year of separation, o r sustained a work -related injury during their initial 90 days of employment).
B. Sick leave will not be granted to any employee absent from duty during an authorized leave of absence without pay, or any other absence from duty not authorized the City.
C. Sick leave shall not be used in lieu of or in addition to vacation, unless leave is requested for an immediate death in the family or as otherwise defined in this policy.
D. Absence for illness/medical treatments may not be charged to sick leave yet to be accumulated.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 15 III. Accrual, Accumulation and Separation
A. Regular and probationary employees shall be eligible to accrue sick leave at the rate of 3.69 hours for each bi-weekly pay period.
B. There is no limit on the amount of sick leave which can be accumulated and carried over from year to year.
C. Sick leave w ill be accrued by any employee during the first 90 calendar days of employment. However, only upon the successful completion of 90 days of employment, will the employee be entitled to utilize their accrued sick leave (does not apply to employees rehired within one year of separation).
D. Employees granted a leave of absence with pay (including military leave or other approved leave with pay) shall accrue sick leave as indicated above.
E. Sick leave will not be accrued by an employee absent from duty after s eparation from service or during an authorized leave of absence without pay.
F. Upon retirement under Public Employees Retirement System, qualifying employees may apply unused sick leave as provided under Section 20862.8 and 20965 of the Government Code.
IV. Reimbursement/Reinstatement of Unused Sick Leave
A. Employees leaving the municipal service shall forfeit all accumulated sick leave unless:
a. Upon retirement under the Public Employees Retirement System, qualifying individual applies unused sick leave as provided under Section 20862.8 and 20965 of the Government Code.
b. The individual is re-hired by the City of Hanford within one year from the date of separation. Previously accrued and unused paid sick days shall be reinstated and the employee shall be entitled to use those previously accrued and unused paid sick days immediately and will accrue additional paid sick hours in accordance to the section above.
c. The employee resumes employment with the City upon release from active military duty, temporary military leave or other approved leave of absence.
V. Abuse of Sick Leave
A. Abuse of an employee’s sick leave is defined as a claim of entitlement to sick leave when the employee does not meet the requirements as defined in Section I.
If an employee is found to be abusing or misusing their sick leave time, they will be subject to disciplinary action.
2.8 Catastrophic Leave
The City has established a catastrophic leave bank for use by employees in conformance with the
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 16 Catastrophic Leave Policy dated May 6, 2014.
2.9 Bereavement Leave
Each regular employee shall be allowed to use bereavement leave not to exceed one full work week in the event of death in the employee’s family. For the purpose of this section only, the employee’s family shall mean the spouse, parent, child, brother, sister, father -in-law, mother-in- law, brother-in-law, sister-in-law, grandparent, or a close relative residing in the household of the employee. Bereavement leave dates shall be discussed with the Department Head. In the event that an agreement regarding leave cannot be reached, the employee will resolve the requested leave usage with Human Resources.
2.10 [Reserved]
2.11 Tuition Assistance
Pursuant to Administrative Regulation 1.13, regular employees are eligible to receive tuition up to $5,000 per fiscal year for courses taken to obtain a bachelor’s, master’s or doctoral degree only (no training/certificate course work).
2.12 [Reserved]
2.13 Mileage Reimbursement
Employees required to use their private automobile for authorized City business shall receive mileage reimbursement at the current IRS approved rate.
2.14 Uniforms and Allowances
A. Effective July 1, 2023, all designated employees in the Public Works and Parks and Community Services Department will be provided a safety shoe and accessories (laces, insoles, etc.) at no cost up to $225 per person, per fiscal year. Designated employees will be required to wear a safety shoe at all times on the job. City agrees that purchases can be made with any city approved vendor agreed upon by management and employee.
B. The City shall supply eleven (11) sets of pants and shirts and one (1) jacket to each employee in the classifications below:
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 17 i. Facilities Maintenance Technician I/II;
ii. Custodian;
iii. Construction Inspector I/II;
iv. Lab Technician I/II;
v. Fleet Mechanic I/II;
vi. Senior Fleet Mechanic;
vii. Senior Custodian;
viii. Refuse Collector;
ix. Refuse Service Worker;
x. Maintenance Worker I/II;
xi. Utilities Maintenance Workers I/II;
xii. Senior Maintenance Worker;
xiii. Sweeper Operator;
xiv. Heavy Equipment Operator;
xv. Wastewater Treatment Plant Operator;
xvi. Senior Wastewater Treatment Plant Operator;
xvii. Traffic Control Technician;
xviii. Lab Attendant;
xix. Landscape Services Technician
xx. Shop and Parts Specialist
The City shall request from the third -party vendor that all uniforms that are in a condition such as damaged beyond repair and/or unserviceable, worn and/or soiled to an extent in which an employee’s appearance reflects poorly on the City, be exchanged as quickly as possible following approval from a supervisor. Should there be a dispute regarding the supervisor’s approval/denial the employee shall be able to appeal to the Department Head on the matter.
Non required items, such as City jackets, are not replaced by the City. In the case where non required items are damaged, employees may wear items purchased at their own expense, so long as the clothing is in good condition and does not cause a safety risk. Such items should generally be a solid color without logos of sports teams, political messages, etc.
C. Exceptions to the above list include the following employee classifications:
i. Engineering Technicians, which will have two (2) shirts purchased; and ii. Fleet Mechanics, Facilities Maintenance Technician, Sewer, and Wastewater employees will receive a coverall option in lieu of a standard set of uniforms.
D. The City shall initially supply two (2) hats to those employees in the classifications listed above that want to wear a hat. If a hat is worn on duty, it must be a City hat or a department approved hat. Worn or soiled hats will be replaced on a hat-for-hat basis as determined by the department head.
E. The City shall supply eleven (11) sets of pants and shirts and one (1) jacket to each
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 18 employee assigned to the position of Community Enhancement Officer. In addition to that, the City shall provide the Community Enhancement Officer with a pair of boots which will be replaced at minimum on an annual basis.
F. Within the first month of employment, Communications Dispatchers, Police Service Technicians, Senior Police Records Assistants, Police Records Assistants, Property and Evidence Technicians, Fire Inspectors, Building Inspector I/II, Code Compliance Officers, Animal Control Technicians, Parking Control Officers and the Administrative Assistant and/or Office Assistants in the Police and Fire department ( unless not required to wear a uniform at the Department Head's discretion,) shall be paid an initial $ 400 uniform allowance for the first year of employment. After the first year of employment, the employee is eligible for a pro- rated uniform allowance based on the number of months remaining in the fiscal year.
G. Communications Dispatchers, Police Service Technic ians, Senior Police Records Assistants, Police Records Assistants, Property and Evidence Technicians, Fire Inspectors, Building Inspector I/II, Code Compliance Officers, Animal Control Technicians, Parking Control Officers and the Administrative Assistant and/or Office Assistants in the Police and Fire department shall receive uniform allowances of $800 the fiscal year paid the first full pay period in July.
2.15 Health Insurance
The City shall pay 100% of the employee-only premium for vision coverage. For dependent and family coverage, the City shall pay 60% of the total vision premium cost.
The City shall pay sixty pe rcent (60%) of the total premiu m cost of all regular and probationary employees, and their dependents, who elect to ta ke the group health and dental care benefits available to them through the current group plan.
2.16 [Reserved]
2.17 Retirement
I. “Classic” Employees
The City shall provide the 3% @ 60 retirement plan as provided under the California Public Employees (CalPERS) retirement system.
Employees will pay 100% of their share the employee's retirement contributions.
II. “PEPRA” Employees
The City shall provide 2% @ 62 retirement plan as provided under California
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 19 Public Employees (CalPERS) retirement system.
Employees will pay 100% of their share the employee’s retirement contribution.
2.18 Certification and Training
The City shall ensure tha t adequate time and availability of the employee is made to attend all required training prior to the expiration of any required certifications.
All employees, regardless of shift length, are expected to return to work and complete the remainder of their shift unless the location of the training would not allow them to return in a safe, timely and sensible manner. An employee will not be required to use any accrued benefit time and will be credited the length of their regular shift if they are not able to return to work after attending training, as long as the reason for not returning to work is a result of uncontrollable circumstances and approved by that employee’s supervisor. When not returning to work after training is a result of illness or other personal reason, then appropriate benefits will need to be used. If the employee is uncertain whether or not to report back to work, they shall check with their supervisor and/or Department Head. The Department Head shall have final discretion. At no time shall an employee’s training, travel time and work time exceed their regularly scheduled work day except under one of the following conditions:
1. The combined training and travel time exceeds the length of an employee’s regular shift, the employee shall receive ov ertime pay (the employee shall immediately report this scenario to their supervisor should this occur).
2. The employee and management mutually agree that upon return from training, the employee can report to work and continue an overtime shift, if applicable.
The City will pay for costs associated with completing courses or achieving certifications or licenses, which are required by the City (whether State mandated or City option). If an employee is required to take an examination to obtain a certificate or license, payment for the first examination will be pre-paid by the City. Costs shall include transportation or mileage paid at the IRS approved rate, tuition and fees. The City also agrees to pay the costs associated with renewal for any license or certi fication so long as it is required. An example of such requirements is the license for certification for water systems operator.
If an employee fails an examination, all costs associated to re -take the examination except transportation or mileage reimbursement which shall be at the employee’s expense (does not apply to transportation or mileage).
The City will determine how many and which Utilities Maintenance Worker(s) will be required to obtain and maintain Backflow Tester, Backflow Specialist and Water Sampler A certifications. A two percent (2%) stipend will be paid for each certificate held by those employees required to maintain the certificate by the Department Head.
The City will determine how many and which employees will be required to o btain and maintain
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 20 a Certified Access Specialist Certificate. A two percent (2%) stipend will be paid to those employees required to maintain the certificate by the Department Head.
2.19 Dues Deduction
It is mutually agreed that the City will, during the term of this MOU deduct, without charge, dues from the pay of those employees who individually provide written authorization for such dues in an amount certified to be current and correct by the President of the SEIU. There shall be no more than one deduction per pay period and the total of such deductions shall be remitted by the City to the SEIU. "Dues" in this context means any deduction voluntarily authorized by an SEIU member employed by the City.
2.20 Bilingual Pay
The City agrees to compensate eligible employees for utilization of their bilingual skills as determined by the City pursuant to Administrative Regulation 1.12. Eligible employees shall receive a five percent (5%) stipend for the use of their bilingual skills.
2.21 – 2.25 [Reserved]
2.26 Travel
Per City policy, the City shall pay per diem in accordance with the established IRS guidelines. No food receipts will be required for the per diem or commuter allowance. An employee whose travel time for training including drive time consists of over eleven (11) hours in a day will be given the option of an overnight stay at a major chain hotel/motel.
2.27 – 2.28 [Reserved]
2.29 Acting Pay
When an employee is temporarily assigned to a position in a higher classification (employee leaves their current position and assumes the duties and responsibilities of a higher -level classification), they shall have their base salary adjusted to the base pay for the higher classification at Step 1 or the step that provides them with a minimum of a five -percent (5%) increase commencing on the eleventh (11th) consecutive business day in a fiscal year. Designated City holidays shall count towards consecutive business days worked.
If the assignment is to a vacant position currently being recruited for, hours worked shall not exceed 960 hours in a fiscal year in compliance with Government Code 20480.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 21 2.30 Longevity Pay
Upon completion of ten (10) consecutive years of active service with the City of Hanford, employees shall receive two percent (2%) above their base wage in recognition of longevity pay.
Upon completion of fifteen (15) years of active service with the City of Hanford, employees shall receive a total of three percent (3%) above their base wage in recognition of longevity pay.
Upon completion of twenty (20) consecutive years of active service with the City of Hanford, employees shall receive a total of five percent (5%) above their base wage in recognition of longevity pay.
If an employee is on an approved leave and/or a disciplinary leave, time counted towards longevity will continue after the employee returns to paid status, but such leave shall not constitute a “break” in active service as it relates to longevity.
If an employee was previously full-time, transitioned to a part-time position and then was rehired to a full-time position, as long as the employee did not completely separate from employment with the City of Hanford, their previous years in a full -time position will count when calculating longevity pay. Such employees a re responsible for notifying their Department Head and/or immediate supervisor in a timely manner if they believe they qualify. No retroactive pay will be provided for untimely notice.
2.31 Standby
Employees including Senior level employees assigned to "Stand by Duty" shall be compensated at $3.00 per hour for each hour of standby duty.
Employees on standby must dress and respond to a scene within thirty (30) minutes if a call so requires. All employees shall be eligible to be placed on standby.
The persons in the Utilities, WWTP, Streets, Water and Storm Drainage (when assigned by the Superintendent) shall be provided a vehicle in which to respond to calls when necessary. Take home vehicle shall be subject to Administrative Regulation 1.04 and may not be sto red outside of the City Limits.
2.32 Shift Differential Pay
Employees shall receive an additional five percent (5%) above their base hourly rate for the entire shift if fifty-one percent (51%) or more of the employee's assigned shift falls between the hours of 6:00 p.m., and 8:00a.m.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 22 2.33 Working Out of Classification
If an employee is assigned to perform duties that are distinct, separate and normally performed by employees in a different classification (higher or lower) for more than 51% of their working hours as determined by their immediate supervisor, they shall re ceive a five -percent (5%) increase in their base salary commencing on the eleventh (11th) consecutive business day in a fiscal year.
Designated City holidays shall count towards consecutive business days worked.
Working out of class assignment may be d iscontinued by the supervisor or Department Head at any time; however, an individual employee shall not be rotated in and out of a working out of classification assignment, nor shall multiple employees be rotated through such assignments to avoid providing additional compensation.
Working out of classification pay shall not be considered as part of the employee's base pay when computing the rate due upon promotion to a higher classification.
Any working out of classification assignment shall not excee d six months in a fiscal year unless written approval is received by the City Manager.
Any employee who feels they are working out of classification and not receiving compensation for their additional duties may submit supportive documentation to their immediate supervisor and Department Head outlining a detailed listing of all duties performed and the amount of time he/she spends on those duties.
If the Department Head and immediate supervisor do not agree that the additional duties meets the criteria for working out of classification compensation, the Department Head shall render his/her decision and comments in writing within fifteen (15) days after receiving the employees request and supportive documentation.
If the employee does not agree with the decision reached, the employee may appeal their decision by presenting their supporting documents/information to the City Manager. The City Manager shall review and render a decision in writing within twenty (20) calendar days after receiving th e employee’s appeal. The decision of the City Manager shall be final
2.34 Safety Glasses
All non-clerical general unit employees may be provided one pair of prescription safety glasses through American Optical every two (2) years, at a cost not to exceed $60. The City will replace a lens only if broken in the line of duty or upon a doctor's recommendation that the current lens presents a safety hazard. Cost of replacement shall not exceed $60 during the two -year period.
The employees are responsible for all professional service costs.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 23 2.35 Probationary Period
All appointments shall be tentative and subject to a probationary period as outlined by Administrative Regulation 1.32 Performance Evaluations.
Communications dispatchers shall be eligible for advancement to step "B" after six (6) months of continuous service with the city.
2.36 State Disability Insurance
State disability insurance is provided, to all employees within this unit at the employee's cost. State disability insurance payments may be available to employees who cannot work due to sickness or injury not job related. State disability payments shall be integrated with sick leave balances . To the extent that accumulated sick leave or vacation leave is avai lable, the employee will continue to receive a regular payroll check. State disability insurance payments received by the employee from the State shall be turned in to the City upon receipt by the employee. When such checks are received by the City, that portion of the sick leave or vacation leave used, equivalent to the dollars received from the State, shall be reim bursed to the employee's balances. At such time that the employee no longer has balances to reimburse, the employee is no longer requ ired to submit the State disability payment to the City.
2.37 Class A and B Licenses
For all employees required to maintain Class A and B licenses, the City shall pay the difference between Class C and B and Class C and A driver's license renewals as required by the California Department of Motor Vehicles. In addition, the City will continue to pay for DMV physicals for those employees required to have a Class A or Class B driver's license.
2.38 Jury Duty
Employees required to report to jury duty shall be granted a leave of absence with pay from their assigned duties until released by the court, provided the employee remits to the City all fees received for such duties other than mileage or subsistence allowance within thirty (30) days from the termination of his/her jury duty service.
2.39 Military Leave
The City provides military leave consistent with state and/or federal law.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 24 2.40 Leave to Vote
Employees shall be granted time off with pay to vote in any general, direct primary, or presidential primary election consistent with state law. Employees d esiring such time off are requ ired to give the appropriate notice required by state law.
2.41 Life Insurance
The City pays the premium for a $10,000 group life insurance policy for employees represented by SEIU. The City also provides employees an option to purchase additional life insurance at the employee’s expense.
Effective January 1, 2023, the City will increase the City provided life insurance policy (amount to be determined).
2.42 Agency Shop
Section 3500 et seq. of the California State Government Code was enacted on September 28, 2000, providing for the implementation of agency shop. The City and the Union were unable to agree upon a negotiated agency shop provision. In conformance with Government Code Section 3500, a secret ballot election was held in the general bargaining unit of the City where a majority of those voting voted in favor of the agency shop provision. The provisions of the C alifornia State Government Code Section 3 500 et seq. regarding agency shop are hereby incorporated in this MOU, and shall apply to all classifications subject to this MOU.
It is agreed that empl oyees subject to this memorand um of understanding shall have thi rty (30) days from their employment da te to either join the union and pay union dues or elect to pay the service fee.
2.43 Flexible Spending and Voluntary Benefit Plan
The City agrees to provide a Section 125 plan to employees.
2.44 Union/Management Meetings
Once each quarter, the Union may request a meeting with the applicable Department Head and together or separately with the City Manager on topics other that discipline or grievances. SEIU shall prepare and distribute an agenda to all parties at least one week prior to the proposed meeting.
2.45 [Reserved]
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 25 2.46 Pregnancy Disability Leave
The City provides pregnancy disability leave consistent with state and federal law.
2.47 Family and Medical Leave
The City provides family and medical leaves of absence consistent with state and/or federal law.
2.48 Tool Allowance
Regular Fleet Mechanics shall receive a tool allowance of $1,000 per fiscal year, with or without receipts. The tool allowance shall be recorded on the employee’s timesheet and accounted for through the payroll system. The employee and/or supervisor is ultimately responsible for ensuring that their tool allowance is recorded on the timesheet in the pay-period that includes July 1st ($500) and January 1st ($500). Employees who have passed probation can elect to have a single payment of $1,000 on July 1st rather than two separate payments so long as they do not exceed the $1000 in a fiscal year the employee would have otherwise received.
Newly hired Fleet Mechanics shall receive their first tool allowance within thirty days of being hired on a pro-rated basis and will not be eligible for an additional allowance until the following fiscal year. The supervisor is ultimately responsible for ensuring that the tool allowance is recorded on the new employee’s timesheet.
2.49 Deferred Compensation
Effective the first full pay -period following ratification and formal approval by City Council, employees are eligible to receive matched employer contributions for deferred compensation up to $75 per pay-period.
2.50 Direct Deposit
All employees shall be subject to mandatory participation in the direct deposit of the City payroll checks. Employees shall complete a direct deposit/sign -up authorization form during their first week employed with the City of Hanford.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 26 SECTION 3
3.1 Disciplinary Action
This section shall not apply to Reductions in Force, or reductions in pay which are part of a general plan to reduce or adjust salaries and wages.
I. Range of Disciplinary Action
The City shall strive to maintain a system of progressive discipline. However, the final Disciplinary Action imposed will be determined by the seriousness of the offense and any other factors deemed relevant by the Personnel Officer or Department Head. Nothing stated herein requires the City to impose discipline based on prior discipline or lack thereof.
II. Causes for Disciplinary Action
Causes for disciplinary action against any employee may include, but shall not be limited to, the following:
A. Fraud in securing appointment;
B. Neglect of duty, including failure to meet the standards of performance of the employee 's position;
C. Insubordination, willful disobedience;
D. Dishonesty, including falsification of City documents or records, or fraud in securing one's employment;
E. Drunkenness or intoxication on duty;
F. Possession, distribution, sale or use, or being under the influence of, illegal drugs while on City property or City business;
G. Absence without leave;
H. Conviction of a felony or any crime involving moral turpitude;
I. Discourteous treatment of the public or other employees, including physical and verbal harm;
J. Willful violation of safety, endangering property and/or persons;
K. Misuse, unauthorized use , misappropriation, theft, or sabotage of City property;
L. Inefficiency or incompetency;
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 27 M. Violation of any of provisions of these Rules, official City policies, and/or departmental rules and regulations;
N. Refusal to take or subscribe to any oath of affirmation which is required by law in connection with City employment;
O. Any other acts or omissions either during or outside of duty hours which are incompatible with or unfavorable to the public service.
III. Notice of Proposed Disciplinary Action - Regular Employees Written notice of the proposed discipline to be imposed shall be served on a regular employee personally or sent to his/her address of record by Certified Mail not less than ten (10) calendar days prior to the date of the proposed action. If served by Certified Mail, such notice shall be effective and constitute receipt by the employee upon deposit in the United States Post Office. Courtesy copies shall be provided to the union.
Such formal notice shall include the following statements:
A. The nature of the disciplinary action;
B. The effective date of the penalty;
C. The causes therefore;
D. A plain and concise description of the act or omissions upon which the causes are based;
E. A statement informing the employee of his/her right to appeal the decision as provided in these Rules;
F. A copy of the materials upon which the disciplinary action is based; and
G. Whether the employee will be placed on Administrative Leave, and for what length of time.
IV. Right to Respond - Regular Employees (Skelly Meeting) Any regular employee shall have the right to respond, with union representation , either orally or in writing, to the authority im posing disciplinary action and have the response considered prior to the discipline being imposed. Unless otherwise specified in writing by the authority proposing discipline, such a response must be made within ten (10) calendar days after receipt of the written notice of the proposed disciplinary action. Failure to respond within such period constitutes a waiver of the right to respond. However, failure to respond shall not affect the employee's right to appeal the disciplinary action as provided in this Rule. After reviewing the employee's response, if any, the authority imposing
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 28 discipline shall formally notify the employee in writing of his/her decision to dismiss, modify or impose the proposed discipline.
V. Right of Appeal - Regular Employees
Any regular employee shall have the right of appeal from any disciplinary action under this Rule. Such appeal must be filed in writing with the City Manager within five (5) working days of the date of service of the notice of such disciplinary action. Failure to fi le an appeal with in such period constitutes a waiver of the right of appeal.
The City Manager or his/her designee shall conduct a hearing as provided in this Rule, unless otherwise provided in an applicable memorandum of understanding or required by law. Except in the case of danger to the public well -being, the employee’s safety or other employees' safety, no discipline shall be imposed prior to the completion of the appeals process.
VI. Appeal Hearing and Procedures -Regular Employees
A. Hearing Officer Selection
The employee (or his/her representative) and the City, within fiv e (5) calendar days of the filing of the appeal, shall jointly pick a hearing officer to hear the appeal. If the parties are unable to agree on a hearing officer with in this time frame, the employee (or his/her re presentative) and the City shall jointly request a list of names of five (5) neutrals from the California State Mediation and Conciliation Service. Within five (5) calendar days after receiving the list of neutrals, the employee (or his/her representative) and the City shall selec t a hearing offic er from that l ist by alternately striking names from the l ist. The first option to strike shall be determined by lot.
B. Cost of Hearing
The cost of the services of the Hearing Officer shall be split by t he parties unless otherwise required by law.
C. Scheduling the Hearing
The hearing shall, when practicable, be held within twenty (20) calendar days of the selection of the hearing officer.
D. Continuance of Hearing
The hearing officer may continue the hearing either for convenience o f the City or upon written application of the appellant, for a reasonable period from the receipt of request for extension. Written notice of the time and place of the hearing, and any continuance thereof, shall be provided to the appellant.
E. Conduct of Hearing
Such hearing shall be conducted in accordance with the provisions of Section 11513 et seq. of the Government Code, except that the appellant
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 29 and other persons may be examined as provided in Section 19580 of the Government Code, and the parties must subm it all proper an d competent evidence against, or in supp ort of, the causes. The hearing officer shall determine the need for counsel and the procedures under which the hearing will be conducted. Such procedures shall comply with the state law and the provisions of this Ru le. The hearing shall be closed except to necessary parties unless the appell ant or employee organization req uests, in writing, that the hearing be open to the general public. All witnesses, except the appellant and a City representative, shall be excluded from the open hearing process.
F. Advisory Opinion
The opinion of the hearing officer shall be rendered within fifteen (15) calendar days of the hearing, or with in a reasonable time thereafter , and shall be advisory only to the City Manager. In the event that the discipline was imposed by the City Manager, the hearing officer's opinion shall instead be advisory to the City Council, which shall make the final decision.
Nothing in these Rules shall be construed as to bind the City, City Manager or City Council, or a Court of law to any opinion of the neutral hearing officer. If subsequent c ourt proceedings are initiated , the decision of the City Manager or City Council shall be entitled to a presumption of correctness pursuant to Fukuda v. City of Angels (1999) 20 Cal.4th 805.
VII. Decision - Regular Employees
A. City Manager
The City Manager shall render a written decision within five (5) work days after receiving the advisory opinion of the hearing officer. The City Manager's decision shall be final and c onclusive and shall be the find ings of the City. A copy of such decision shall be forwarded to the appellant.
B. City Council
In the event the disci pline was imposed by the City Manager, the City Council shall consider the advisory opinion of the hearing officer and shall render a final and conclusive finding of the City within fifteen (15) calendar days of the receipt of the hearing officer’s advisory opinion.
C. Failure of Employee to Appear at the Hearing
Failure of the employee to appear at the hearing shall be deemed a withdrawal of his/her appeal and the action of the City Manager or Department Head shall be final.
D. Representation
The employee must appear in person at the hearing and may be represented by counsel or another representative. Management or confidential classifications shall not be permitted to represent another City employee or
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 30 group of City employees at an appeal hearing.
E. Notice to Witnesses
The City Manager shall cause issuance of subpoenas for the appearances of witnesses for the employee upon his/her written request and at the employee's cost consistent with the requirements of Government Code sections 11450.05 et seq. The City Man ager may require such cost to be prepaid and the same shall be limited to the fee and mileage of witnesses as set forth in Government Code section 11450.40. City employees will be allowed to attend as a witness without a loss in compensation.
VIII. Categories of Discipline
A. Major Discipline:
i. Reduction in Salary
The employee is placed at a lower salary step within the current salary range as a result of disciplinary action.
ii. Demotion
The employee is moved from one class to another class having a lower maximum rate of pay as a result of disciplinary action.
iii. Administrative Leave (with pay)
Employees placed on Administrative Leave from municipal service shall forfeit all rights, privileges while on such suspension with the exception of salary, and Group Health and Life Insurance benefits.
iv. Suspension
Employees suspended from municipal service shall forfeit all rights, privileges and salary while on such suspension with the exception of Group Health and Life Insurance benefits. Employees on suspension shall make all monetary contributions to maintain benefits.
B. Minor Discipline:
i. Verbal Reprimand
Employees receiving an oral reprimand may have it noted in their departmental record by the Department Head. Oral reprimands are not subject to appeal.
ii. Written Reprimand
Employees receiving a written reprimand shall have a copy of the reprimand filed in their permanent personnel record for future reference. An employee's permanent personnel record is his/her personnel jacket maintained in the Personnel Office, except that records for non -sworn Police Department Employees may be maintained in the departmental personnel file. Employees who
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 31 receive written reprimands may attach written responses or rebuttals to the reprimand which shall also become part of the empl oyee's official personnel file. Written reprimands are not subject to appeal.
Minor Disciplinary action imposed is not subject to Chapter 11 unless specified otherwise in a memorandum of understanding applicable to the employee.
IX. Releasing Information
The City will comply with state laws regarding public disclosure of disciplinary personnel actions.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 32 SECTION 4
4.1 GRIEVANCE PROCEDURES
I. Purpose
This grievance procedure is intended to promote improved employer -employee relations by affording employees, individually or through recognized employee organizations, a systematic means of obtaining further consideration of workplace issues within the scope of this grievance provision after every other reasonable effort h as failed to resolve them.
Grievances shall be heard and resolved as quickly, informally, and as near to the point of origin as possible.
II. Definition of Grievance and Matters Subject to Procedure A "grievance" is an alleged violation or improper application of these Rules, or other official City policies or departmental rules and/or a current memorandum of understanding, affecting the status or working conditions of City employees, filed by one or more employees, or SEIU.
Any City employee, or SEIU, shall ha ve the right to present a grievance under this Rule concerning matters for which an appeal or grievance procedure is not otherwise provided, or an appeal or grievance is not otherwise prohibited, under other official City policy or procedure.
III. Informal Grievance Procedure
An employee must first attempt to resolve a grievance or complaint through discussion with his/her immediate supervisor within fifteen (15) calendar days from the date when the grievant knew, or reasonably should have known, of the occurrence of the event giving rise to the grievance. If, after such discussion, the employee does not believe the problem has been satisfactorily resolved, he/she shall have the right to discuss it with his/her supervisor's immediate superior, if any. Every effort should be made to find an acceptable solution by informal means at the most immediate level of supervision.
If the employee is not in agreement with the decision reached through such discussion, he/she shall then have the right to file a formal grievance in writing within ten (10) calendar days after receiving the informal decision of his/her superior or superiors. An informal grievance shall not be taken above the Department Head level.
IV. Formal Grievance Procedure
The formal grievance procedure after exhaustion of the informal grievance procedure shall proceed as follows:
A. Department Review
The grievance shall be presented in w riting to the employee's Department Head who shall discuss the grievan ce with the employee, his/her representative, if any, and with other appropriate persons. The Department Head shall render his/her decision and comments in writing and return them to the employee within fifteen (15) calendar days after receiving the
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 33 grievance. If the employee does not agree with the decisio n reached, or if no answer has been received within fifteen (15) calendar days, he/she may present the grievance in writing to the City Manager. Failure of the employee to take further action within ten (10) calendar days after receipt of the decision, or within a total of twenty -five (25) calendar days if no decision is rendered, will constitute withdrawal of the grievance.
B. City Manager Review
Upon receiving the grievance, the City Manager or his/her designated representative shall discuss the grievance wi th the employee, his/her representative, if any, and with all other appropriate persons. The City Manager may designate a fact -finding committee or an officer not in the normal line of supervision, to advise him/her concerning the grievance. The City Manag er shall render a decision in writing to the employee within twenty (20) calendar days after receiving this grievance. The decision of the City Manager shall be final.
C. Conduct of Grievance Procedure
The time limits specified above may be extended to a def inite date by mutual agreement of the employee and the reviewer concerned in writing.
The employee may request the assistance of another person in preparing and presenting his/her grievance at any level of review. Any City employee, other than those appointed to management and confidential classifications shall be permitted to assist another City employee or group of employees in preparing and presenting a grievance.
Employees shall be free from reprisal for using the grievance procedure.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 34 SECTION 5
5.1 Layoffs Procedures
An employee may be terminated (laid off) under this section by the Personnel Officer for the following reasons: A shortage of work; lack of funds; material change in duties or organization; in the interest of economy; to reduce the staff of any City functi on or in the return of another City employee occupying the same position from a leave of absence. The order of separation due to a lay-off shall be based upon class, type of appointment and seniority.
I. Seniority List
The Personnel Officer shall establish s eniority lists by classification based on employees' lengths of service in that classification. Such lists shall be established on a departmental basis.
II. Calculation of Length of Service
A. All hours worked in the classification shall be counted toward senior ity provided there has been no break in service. If there has been a break in service, seniority credits will not be granted for time served in the class prior to the break in service.
B. All paid absences shall be included in the time in service calculations but unpaid absences shall not be included. Au thorized leaves of absence shal l not be considered breaks in service. Prior lay -off shall not be considered a break in service if rehired within two (2) years of such lay-off.
C. Employees who promote from one c lass to another shall maintain their seniority in the 1st class and any time served in the higher class, shall be included in length of service calculations for the lower class.
When two (2) or more employees have the same total length of service in a classification , the employee with the lowest department seniority shall be laid off; in the event there is still a tie, the employee on the later list of eligibles shall be laid off; in the event both employees are on the same list, the employee with the lower rank on that list shall be laid off.
III. Order of Separation
A. Separation (lay-off) of employees shall be in the order in which their names appear on the seniority list for the affected class, with those persons having least seniority being the first separated, except as provided in Subparagraph C (3) below.
B. Employees in the same class shall be separated during a reduction in force (lay-off) according to t he type of appointment under which they serve, in the following sequence: Part-time, probationary, permanent.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 35 The lay -off of employees in grant funded positions shall be guided by pertinent regulations set forth in the grant contract. If a grant does not provide guidelines for layoffs, then the lay -off employees occupying all grant funded positions shall be determined by the availability of the grant funds, except that such employees may be displaced by qualified probationary or permanent employees in the same department who are scheduled for lay-off and who have a greater number of seniority credits.
IV. Voluntary Demotion in Lieu of Lay-Off
An employee scheduled to be laid off may voluntarily demote to a lower class when a lower class has similar duties, re sponsibilities, and requirements as designated by the City Manager or his designee, providing the total seniority exceeds the total seniority of the employee in the lower class.
Employees may also demote to any previously held position wherein their perfo rmance had been judged to be satisfactory, so long as their seniority exceeds that of the person occupying that position.
To be considered for voluntary demotion in lieu of lay -off, an employee must notify the City Manager or his designee in writing of th is election no later than seven (7) calendar days after receiving notice of lay-off.
V. Re-Employment
A. The City Manager or his designee shall establish re -employment lists by classification and department. Such lists shall contain the names of permanent employees who were laid off or demoted in lieu of lay-off from that class in a given department. Names shall be placed on the lists in order of their seniority in the classification, with the employee having the highest seniority in the class being at the top of the list for re-employment.
B. Names shall remain on the list for a maximum of two (2) years after lay - off or voluntary demotion in lieu of lay-off. While any names remain on the re-employment list for a classification, any position in that classification which becomes available must be filled through the list rather than by hiring a new employee. Any remaining benefits at the time of lay -off shall be restored upon rehire.
C. In the event that no names remain on the re -employment list for a given department and classification, the employee having the highest seniority in the class of any employee o n any existing department re -employment lists for that class shall be o ffered the position. Employees offered positions in departments other than the one from which the employee was laid off may be required to serve a new probationary period.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 36 D. Any employee laid off for a period of six (6) months or longer will be required to meet City medical standards.
E. An employee's name shall be removed from the re -employment list if the employee refuses re -appointment to a position in that classification in the department of last employment, or if the employee fails to reply to an offer of employment within ten (10) calendar days after receipt of such offer, or if after accepting said offer, fails to report for work.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 37 SECTION 6
6.1 Conclusiveness
The provisions expressly stated in this MOU may be altered, changed, added to, deleted from or modified only through the voluntary mutual consent of the SEIU and the Cit y in a written and signed amendment to this agreement.
The City and SEIU agree that du ring the negotiations which resulted in this MOU each had an unlimited right and opportunity to make demands and proposals with respect to any subject or matter within the scope of representation. Therefore, during the term of this agreement, neither the City nor the SEIU shall be obligated to meet and confer on any matter:
I. Whether or not specifically referred to in this MOU;
II. Whether or not the matter was within the knowledge or contemplation of either party at the time of negotiations;
III. Whether or not the matters were proposed and later withdrawn during negotiations.
IV. Except that: In order to meet an emergent situation, the City may change a written policy affecting wages, hours and other terms and conditions of employment which is not specifically set forth in this MOU. The City shall notify the SEIU of its intention to so do. If the SEIU does not respond within ten (10) calendar days from the date of mailing of such notification the City shall assume that the SEIU does not wish to meet and confer on the change in policy. In an emergency, the City retains the right to take such action immediately. The SEIU will be offered the opportunity to meet and confer as soon as practicable.
6.2 Accumulation/Vesting
The City and the SEIU agree that nothing contained in this MOU shall be interpreted as to imply or perm it the accumulation or vesting of any written or unwritten employee rig ht or privilege beyond the termination date of this MOU.
6.3 Savings Clause
If any provision of this MOU or any addendum thereto should be held to be invalid by operation of law or by a tribunal of competent jurisdiction or if compliance or enforcement of any provision should be restrained by such tribunal or the enactment of superseding rule, regulation, law or order by any governmental authority other than the City, such provision shall be immediately suspended and be of no force and effect, and the parties shall immediately begin the meet and confer process for the purpose of arriving at a mutually satisfactory replacement for such provision. Invalidation of a part or portion of this MOU shall not invalidate any remaining portions unless those remaining portions were contingent upon the operations of the invalidated provision.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 38 6.4 Non-Discrimination Clause
Both the City and the SEIU agree that they shall not unlawfully discriminate against any employee on the basis of age, race, sex, disabilit y/handicap, creed, color, national origin or ancestry, pregnancy, marital status, medical condition, or sexual orientation. Neither the City nor SEIU shall interfere with intimate, restrain, coerce, or discriminate against any employee because of the exercise of rights to engage or not engage in lawful SEIU activity.
6.5 Term
This MOU shall be effective for the period of July 1, 2022, through and inclusive of June 30, 2025.
The provisions of this MOU shall not take effect until ratified by both the Hanford City Council and the general membership of the SEIU.
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 39 SECTION 7
7.1 New Employee Orientation
In accordance with Assembly Bill (AB) 119 and Government Code Sections 3555-3559 the Union and City agree to the following:
New Hire Orientations:
I. During the month of December, the City shall provide the Union Representative with a list of the City’s designated pay -period schedule for the following calendar year. Unless an observed holiday, all new hire orientation s will take place on the first business day of the pay-period.
II. Via email, the City shall provide the designated SEIU representative with newly hired employee information. This information will be provided within thirty (30) days of hire.
The notification shall include the following:
a. Employee name
b. Job classification
c. Work location
d. Phone number
e. Personal email address
f. Home address
III. On the day new hire orientation will take place, the City shall allow SEIU to meet with newly hired employees represented by their bargaining group for up to thirty (30) minutes between 4:00pm and 4:30pm. If the new employee elects not to attend, the City shall provide the name, phone number and email address of the Union representative.
IV. SEIU shall provide the City with information that will be discussed at their meeting to pass on to employees upon request.
Bargaining Group List:
I. On a quarterly basis, the City shall provide SEIU a list containing the following information:
a. Employee name
b. Job classification
c. Work location
d. Phone number
e. Personal email address
f. Home address
If the City does not have all the information listed above on file, the information that the City has access to shall be provided.
II. On a monthly basis, the City shall provide SEIU with a list of employees who are no longer represented by the bargaining group due to status change (separation, retirement, move to
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 40 another bargaining group, etc.). If no changes have been made from the previous month, no information will be provided.
7.2 Bulletin Board Use
Reasonable space shall be allowed on bulletin boards for use by SEIU to communicate with their represented employees. Inappropriate, discriminatory, libelous, or offensive material will not be permitted. In addition, posted materials shall not be of a par tisan political nature, nor shall it pertain to public issues that do not involve the city or its relations to city employees. A copy of the material being posted will be provided to the City Manager or designee within two (2) business days of being poste d. Any material posted is subject to the review and approval of the City Manager or designee, and the City reserves the right to remove objectionable material(s).
7.2 Use of City Interoffice Mail and Email Systems
To the extent permissible under the law, SEIU may make reasonable use of the City's interoffice mail and email systems to communicate with represented employees in order to carry out union business and representation in administration of the MOU. Correspo ndences shall not contain political endorsements for elected officials. Should this or any other violation of City policy in place at the time of MOU ratification by the city occur, the City reserves the right to revoke this provision. Employees must adhe re to Administrative Regulation 1.23 – Electronic Device Expectation of Privacy and Monitoring Policy and all information is subject to the Public Records Act.
7.3 Union Access Rule
The Union shall be provided with reasonable access in the workplace fo r the purpose of meeting with bargaining group employees. Union representatives desiring access to a work location shall request prior authorization from the Department Head or his/her designee and identify the purpose of the visit and names of the Union Representatives who request to visit. Advanced notice of at least two (2) working days shall be provided.
Union representatives are not to disrupt the work of employees in any fashion or solicit Union membership on City time. Access shall be restricted s o as not to interfere with the normal operations of any Department or with established safety and security requirements. Union representatives may not utilize employee entrances and in some instances may be required to be escorted into various areas of the workspace at the discretion of the Department Head.
Paid lunches or breaks shall not be considered work time for purposes of this article.
In the event a City Department Head formally objects to Union Representatives visiting a work location, the Human Resources Manager or his/her designee, the Department Head or his/her
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU) 41 designee and the Union will meet to resolve the issue.
Agreed upon September 14, 2022
For the City:
_____________________________ ______________________________ Che Johnson Chris Tavarez
Partner – Liebert Cassidy Whitmore Finance Director
_____________________________ ______________________________ Russ Sterling Sarah Cardoza
Streets Manager Human Resources Manager
For SEIU:
_____________________________ ______________________________ Jose Sigala Robert Anaya
Labor Representative Refuse Collector
_____________________________ ______________________________ Alex Arias Ruth Belmonte
Senior Maintenance Worker Code Compliance Officer
_____________________________ ______________________________ Timothy (Lee) Caetano Eugene (Alex) Elszy
Maintenance Worker II WWTP Operator II
_____________________________ ______________________________ Anthony Flores Donnie Hernandez
Fleet Mechanic II Landscape Services Technician
______________________________
Eileen Maness
Communications Dispatch Supervisor
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Attachment: SEIU MOU 7-1-22 through 6-30-25 (Admin: SEIU MOU)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: K
SUBJECT:
Administration: Adoption of Resolution 22-37-R, Conflict of Interest Code, Designating the Filing Obligations for designated Employees
RECOMMENDATION:
It is recommended that the City Council, by motion, adopt Resolution 22-37-R amending the City’s Conflict of Interest Code for designated employees.
BACKGROUND:
Government Code, Title 9, Chapter 7, Article 3 requires every local government agency to review its Conflict of Interest Code biennially to determine if it is accurate or if the code must be amended. The City’s Conflict of Interest Code was last updated in 2020, and it must be updated in 2022 in order to satisfy the Government Code.
Staff has reviewed the City’s Conflict of Interest Code and is recommending modifications to Appendix A: Designated Employees due to the reclassification of job titles, new positions, and job descriptions.
ATTACHMENTS:
FISCAL IMPACT:
ATTACHMENTS:
Resolution 22-37-R - Conflict of Interest Code 2022
Appendix A - Final 2022
Appendix B - 2022
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RESOLUTION NO. 22-37-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD
AMENDING THE CONFLICT OF INTEREST CODE IN ITS ENTIRETY
FOR DESIGNATED EMPLOYEES OF THE CITY OF HANFORD
At a regular meeting of the City Council of the City of Hanford, held on the 20th day of September, 2022, it was moved by Council Member ________________, seconded by Council Member ______________, and duly carried, that the following Resolution be adopted:
WHEREAS, Government Code Section 87300 requires every local government agency to adopt and promulgate a Conflict of Interest Code; and
WHEREAS, in 1990, Government Code Section 87306.5 was added to the Political Reform Act requiring every local agency who has adopted a Conflict of Interest Code to review and update its Conflict of Interest biennially, in even-numbered years; and
WHEREAS, the Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regulations, Section 18730, which contains the terms of a standard model Conflict of Interest Code, which can be incorporated by reference; and
WHEREAS, the City of Hanford has determined that it is appropriate to incorporate by reference Fair Political Practices Commission’s Regulation 18730; and
WHEREAS, the City Council has reviewed the list of positions and disclosure categories contained in Appendix A and B to this Resolution.
NOW, THEREFORE, BE IT RESOLVED, that Resolution No. 22-37-R supersedes all previous resolutions pertaining to the City’s Conflict of Interest Code; and
BE IT FURTHER RESOLVED that the model Conflict of Interest Code prepared by the Fair Political Practices Commission is hereby adopted as the City of Hanford’s Conflict of Interest Code; and
BE IT FURTHER RESOLVED that the designated positions as amended, and disclosure categories listed in Appendix A and B to this resolution are hereby incorporated into the City of Hanford’s Conflict of Interest Code.
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Attachment: Resolution 22-37-R - Conflict of Interest Code 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code) PASSED, ADOPTED AND APPROVED this _____ day of ______________, 2022 by the following vote:
AYES: _____________________________________________________________
NOES: _____________________________________________________________
ABSTAIN: _____________________________________________________________
ABSENT: _____________________________________________________________
_____________________________
Kalish Morrow
MAYOR of the City of Hanford
Attest:
NATALIE CORRAL
CITY CLERK
STATE OF CALIFORNIA)
COUNTY OF KINGS ) ss
CITY OF HANFORD )
I, Natalie Corral, Interim City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 20th day of September 2022.
City Clerk
Date:
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Attachment: Resolution 22-37-R - Conflict of Interest Code 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code)
APPENDIX A
CITY OF HANFORD
CONFLICT OF INTEREST CODE
DESIGNATED EMPLOYEES
Designated Positions Disclosure Categories
Accountant All
Administrative Analyst I/II All
Building Inspector I/II All
Building Official All
Building Superintendent All
City Clerk All
City Engineer All
City Manager All
Code Compliance Supervisor All
Community Development Director All
Community Relations Manager All
Construction Coordinator/Inspector All
Deputy City Manager All
Deputy Public Works Director All
Engineering Manager All
Finance Director All
Finance Manager All
Financial Analyst All
Fire Battalion Chief All
Fire Chief All
Fire Marshal All
Fleet Superintendent All
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Attachment: Appendix A - Final 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code) Fleet Supervisor All
Housing Administrative Analyst All
Human Resources Analyst All
Human Resources Manager All
Information Systems Analyst All
Information Technology Manager All
Parks & Community Services Director All
Parks and Facilities Manager All
Parks Supervisor All
Police Chief All
Police Captain All
Police Support Services Administrator All
Principal Planner All
Project Manager All
Public Works Director All
Purchasing Agent All
Recreation Supervisor All
Recycling Coordinator All
Regulatory Compliance Analyst All
Refuse Manager All
Refuse Supervisor All
Risk Management Analyst All
Sanitary Sewer Collections Supervisor All
Senior Administrative Analyst All
Senior Civil Engineer All
Senior Planner All
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Attachment: Appendix A - Final 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code) Streets Manager All
Streets Supervisor All
Utilities Manager All
Utilities Supervisor All
Wastewater Treatment Plant Manager All
Wastewater Treatment Plant Supervisor All
Consultants All
The City Clerk may determine in writing that a particular consultant, although a “designated position”, is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Clerk’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code.
Updated: ______________, 2022
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Attachment: Appendix A - Final 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code)
APPENDIX B
CITY OF HANFORD
CONFLICT OF INTEREST CODE
DISCLOSURE CATEGORIES
General Provisions
When a designated employee is required to disclose investments and sources of income, he or she need only disclose investments in business entities and sources of income which do business in the jurisdiction, plan to do business in the jurisdiction, or have done business in the jurisdiction within the past two years. In addition to other activities, a business entity is doing business within the jurisdiction if it owns real property within the jurisdiction. When a designated employee is required to disclose interest in real property, he or she need only disclose real property which is located in whole or in part within or not more than two miles outside the boundaries of the jurisdiction or within two miles of any land owned or used by the local government agency.
Designated employees shall disclose their financial interests pursuant to the appropriate disclosure category as indicated in Appendix A.
Disclosure Categories
Category 1: All interest in real property in the City of Hanford, or the city’s sphere of influence, including property located within a two-mile radius of any property owned or used by the City of Hanford or any of its departments; as well as investments, business positions and sources of income, including gifts, loans and travel payments.
Category 2: All investments, business positions and sources of income, including gifts, loans and travel payments.
Category 3: All investments, business positions and sources of income, including gifts, loans and travel payments from sources that provide leased facilities, goods, equipment, vehicles, machinery or services, including training or consulting services, of the type utilized by the employee’s department.
Category 4: All investments, business positions and sources of income, including gifts, loans and travel payments from sources that provide leased facilities, goods, equipment, vehicles, machinery or services, including training or consulting services, of the type utilized by the City of Hanford.
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Attachment: Appendix B - 2022 (Admin: Adopt Resolution 22-37-R, Conflict of Interest Code)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: L
SUBJECT:
IT: Approval of the Annual Purchase of Microsoft Software Licensing in the amount of $53,782.07
RECOMMENDATION:
That the City Council, by motion, approve the purchase of Microsoft Software Licensing from Dell Computer Corporation, in the amount of $53,782.07
BACKGROUND:
Each year the City pays for volume licenses for Microsoft server, workstation, and Office 365 licenses. These licenses are paid for each year as a subscription. Licenses entitle the City to utilize the Microsoft products licensed. These licenses include server operating systems, user licenses and productivity software licenses. Pricing from Dell/Microsoft is quoted with government pricing through a "piggyback" agreement on the Riverside County license contract.
Municipal Purchasing procedures state that local government agencies may use another agency's contract for purchases or public works, a process known as “piggybacking.” Generally, smaller agencies piggyback on contracts awarded by larger “host” agencies, allowing the smaller agencies to save time and obtain better prices and terms than they might be able to on their own.
FISCAL IMPACT:
This is a budgeted expense coming out of the IT Operations Budget (1315000-749500)
ATTACHMENTS:
Microsoft True-up quote
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Dell Customer Communication - Confidential
Dell
Annual Billing
Technologies
4716640504674200 10/1/2022 7MS-00001 Project P3 GCC Sub Per User 3 $268 .08 $804.24 10/1/2022 9/30/2023 United States 4716640504674200 10/1/2022 P3U-00005 Visio P2 GCC SU Visio P1 Per User 3 $89.28 $267 .84 10/1/2022 9/30/2023 United States 7321935109866300 10/1/2022 6VC-01254 Win Remote Desktop Services CAL ALng SA UCAL 25 $21 .27 $531 .75 10/1/2022 9/30/2023 United States 7321935109866300 10/1/2022 9EM-00270 Win Server Standard Core ALng SA 2L 96 $17.44 $1 ,674.24 10/1/2022 9/30/2023 United States 7321935109866300 10/1/2022 W06-00446 Core CAL ALng SA UCAL 200 $46.72 $9,344.00 10/1/2022 9/30/2023 United States 9379610594109700 10/1/2022 AAA-11894 0365 G3 GCC Sub Per User 200 $205.80 $41,160 .00 10/1/2022 9/30/2023 United States $531782.07
Amounts listed here are the upcoming annual invoices for the following agreement year. PO # listed is the same from the previous year and can be changed upon request .
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Attachment: Microsoft True-up quote (IT: Annual Purchase of Microsoft Software Licensing)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: M
SUBJECT:
Public Works: Approval of the suggested Routes to School for Hanford Elementary School District and Saint Rose-Thomas McCarthy School for the upcoming 2022-23 School Year
RECOMMENDATION:
That the City Council approve the Suggested Routes to School plans for Hanford Elementary School District and Saint Rose-Thomas McCarthy School for the upcoming 2022-2023 school year.
BACKGROUND:
Pursuant to State of California regulations, City staff met with Hanford Elementary School District staff and Saint Rose-McCarthy School to discuss plans and possible changes to the Suggested Routes to School plans for Hamilton, King, Lincoln, Monroe, Richmond, Roosevelt, Simas, Washington, Kennedy Jr. High, Wilson Jr. High, and Saint Rose-Thomas McCarthy Schools for the upcoming 2022-2023 school year. These plans are required by the State and are provided to the schools to educate students and parents of the suggested routes to schools and to indicate to students the suggested ways to get from home to school and back home.
Additionally, the plans show the locations of the school bus stops for the noted school year.
California’s Safe Route to Schools Grants are available to cities to apply for. These grants may be used for infrastructure construction projects which encourage and enable students from grades K-8 to safely walk and bike to school. These plans are a requirement for the grant application, and they are a requirement for the schools to hand out to students and parents.
For the upcoming 2022-2023 school year, the boundaries will remain the same as last annual update. Students will continue to be transferred to Hamilton School and Monroe School.
Attached are the maps and written descriptions for each school that describes the element of each plan.
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At the July 28, 2022 Parking and Traffic Commission meeting, the commission voted to recommend to the City Council that the Suggested Routes to School plans be approved for Hanford Elementary School District and Saint Rose-McCarthy School for the upcoming 2022- 2023 school year. Attached are the meeting minutes of the Parking and Traffic Commission meeting for review.
FISCAL IMPACT:
There is no fiscal impact from this project. City staff prepares and provides the plans to the school districts and the school districts copy and distribute the plans to the parents and students.
ATTACHMENTS:
SRTS maps-Hanford Elementary
8-4-22 MINUTES Parking-Traffic
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
HAMILTON SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of Fernwood Drive, north of Fairview Place, and east of Neill Way walk to the bus stop at Fargo Avenue and Neill Way.
2. That the students living south of Fargo Avenue, west of 9 ¼ Avenue, north of Grangeville Boulevard, and east of Fernwood Drive walk to the bus stop at Fargo Avenue and 9 ¼ Avenue.
3. That the students living south of Fairview Place, west of Fernwood Drive, north of Leland Way and east of Neill Way walk to the bus stop at Lakewood Drive east of Teakwood Way.
4. That the students living south of Leland Way, west of 9-1/4 Avenue, north of Terrace Drive, and east of Neill Way walk to Hamilton School.
5. That the students living south of Leland Way, west of 8-1/2 Avenue, north of Grangeville Boulevard, and east of Harrison Avenue walk to Hamilton School.
6. That the students living south of Grangeville Boulevard, west of 9-1/4 Avenue, and north of Florinda Street walk to the bus stop at Richmond School/Kennedy Jr. High School.
7. That the students living south of Grangeville Boulevard, west of Highway 43, north of Lacey Boulevard, and east of 9-1/4 Avenue walk to the bus stop at Lacey Boulevard, west of Carolyn Avenue.
8. That the students living south of Grangeville Boulevard, west of Highway 43, north of Lacey Boulevard, and east of Carolyn Avenue walk to the bus stop at Lacey Boulevard east of Sierra Avenue.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) MARTIN LUTHER KING JR. SCHOOL
Suggested Routes to School
The key elements of this plan are as follows:
1. That the students living south of Hanford-Armona Road, west of the extension of Country Place/Kimball Avenue, north of Banneker Street/Edison Court, and east of 12th Avenue, walk to the bus stop at Hanford- Armona Road and Centennial Park.
2. That the students living south of Banneker Street, west of Butternut Drive, north of Hume Avenue, and east of 12th Avenue walk to the bus stop at Hume Avenue and Monterey Avenue.
3. That the students living south of Hanford-Armona Road, west of 11th Avenue, north of Millerton Street, and east of the extension of Butternut Drive/Kimball Avenue/Country Place walk to King School.
4. That the students living south of Millerton Street, west of 11th Avenue, north of Houston Avenue, and east of the extension of Butternut Drive/Kimball Avenue/Country Place walk to King School.
5. That the students living south of Thompson Drive, west of Santa Fe Railroad tracks, north of Houston Avenue, and east of 11th Avenue walk to King School.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
LINCOLN SCHOOL
Suggested Routes to School The
key elements of this plan are as follows:
1. That the students living south of Freeway 198, west of 10th Avenue, north of Hanford- Armona Road, and east of Santa Fe Railroad tracks walk to Lincoln School.
2. That the students living south of Freeway 198, west of 9-1/2 Avenue, north of Hanford- Armona Road, and east of 10th Avenue walk to the bus stop at Third Street and 9-1/2 Avenue.
3. That the students living south of Hanford-Armona Road, west of Santa Fe Railroad tracks, north of Thompson Drive, and east of 11th Avenue walk to the bus stop at 11th Avenue and Thompson Drive.
4. That the students living south of Hanford-Armona Road, west of 10-1/2 Avenue, north of Houston, and east of Santa Fe Railroad tracks walk to the bus stop at Hanford-Armona Road and 10-1/2 Avenue and the bus stop on 10-1/2 Avenue north of Houston Avenue.
5. That the students living south of Hanford-Armona Road, west of Foggy Bottom Road, north of Orchard Drive, and east of 10-1/2 Avenue walk to the bus stop at Hanford-Armona Road and Jordan Way and the bus stop on 10th Avenue south of Hanford-Armona Road at Bakery on 10th Avenue.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
MONROE SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of 11th Avenue, north of Mussel Slough, west of Mussel Slough, north of Yosemite Drive, and east of Santa Fe Railroad tracks walk to the bus stop at Fargo Avenue and Fountain Plaza Drive.
2. That the students living south of Mussel Slough, west of 11th Avenue, north of Cortner Street, east of Santa Fe Railroad tracks, south of Muir Way and east of Mussel Slough walk to the bus stop on Glacier Way and Cortner Street.
3. That the students living south of Cortner Street, west of Douty Street, north of Grangeville Boulevard, and east of 11th Avenue walk to Monroe School.
4. That the students living south of Cortner Street, west of 11th Avenue, north of Grangeville Boulevard, and east of Santa Fe Railroad tracks walk to the bus stop at Rodgers Road and Conquistador Street.
5. That the students living south of Grangeville Boulevard, west of 11th Avenue, and east of Santa Fe Railroad tracks walk to the bus stop at Rodgers Road and Water Street and the bus stop at Rodgers Road and Cameron Street.
6. That the students living south of Grangeville Boulevard, west of Douty Street, north of Florinda Street, and east of 11th Avenue walk to the bus stop at Jefferson School.
7. That the students living south of Florinda Street, west of Douty Street, north of Highway 198, and east of 11
th Avenue walk to the bus stop at Woodrow Wilson School.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
RICHMOND SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Grangeville Boulevard, west of 9¼ Avenue, north of San Joaquin Valley Railroad tracks, east of Lassen Drive, north of Kruger Avenue, and east of 10th Avenue walk to Richmond School.
2. That the students living south of Kruger Avenue, west of Lassen Drive, north of Lacey Boulevard, and east of 10
th Avenue walk to the bus stop at Lacey Boulevard and Jessie Street for pick-up and Lacey Boulevard and Miller Street for drop-off.
3. That the students living south of Lacey Boulevard, west of 9¼ Avenue, north of Freeway 198, east of Peoples Ditch, north of San Joaquin Valley Railroad tracks, and east of 10
th Avenue walk to the bus stop at Lacey Boulevard and Lacey Inn.
4. That the students living south of San Joaquin Valley Railroad tracks, west of Peoples Ditch, north of Freeway 198, and east of 10th Avenue walk to the bus stop at 10th Avenue and Fifth Street.
5. That the students living south of Florinda Street, west of 10th Avenue, north of Seventh Street, and east of Redington Street walk to the bus stop at Tenth Street and Brown Street.
6. That the students living south of Seventh Street, west of 10th Avenue, north of Freeway 198, and east of n Street, walk to the bus stop at 10th Avenue and Fifth Street.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
RICHMOND SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Grangeville Boulevard, west of 9¼ Avenue, north of San Joaquin Valley Railroad tracks, east of Lassen Drive, north of Kruger Avenue, and east of 10th Avenue walk to Richmond School.
2. That the students living south of Kruger Avenue, west of Lassen Drive, north of Lacey Boulevard, and east of 10
th Avenue walk to the bus stop at Lacey Boulevard and Jessie Street for pick-up and Lacey Boulevard and Miller Street for drop-off.
3. That the students living south of Lacey Boulevard, west of 9¼ Avenue, north of Freeway 198, east of Peoples Ditch, north of San Joaquin Valley Railroad tracks, and east of 10
th Avenue walk to the bus stop at Lacey Boulevard and Lacey Inn.
4. That the students living south of San Joaquin Valley Railroad tracks, west of Peoples Ditch, north of Freeway 198, and east of 10th Avenue walk to the bus stop at 10th Avenue and Fifth Street.
5. That the students living south of Florinda Street, west of 10th Avenue, north of Seventh Street, and east of Redington Street walk to the bus stop at Tenth Street and Brown Street.
6. That the students living south of Seventh Street, west of 10th Avenue, north of Freeway 198, and east of n Street, walk to the bus stop at 10th Avenue and Fifth Street.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Packet Pg. 116
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
SIMAS SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of Santa Fe Railroad tracks, north of Bella Oaks Way, and east of 12th Avenue walk to the bus stop on Fitzgerald Lane and Castoro Way.
2. That the students living south of Bella Oaks Way, west of Santa Fe Railroad tracks, north of Grangeville Boulevard, and east of 12th Avenue walk to Simas School.
3. That the students living south of Grangeville Boulevard, west of Centennial Drive, north of Lacey Boulevard, and east of 13th Avenue walk to the bus stop at Centennial Drive and Charlie Chambers Drive.
4. That the students living south of Lacey Boulevard, west of Centennial Drive, north of the San Joaquin Valley Railroad tracks and east of 13th Avenue walk to the bus stop at Lacey Boulevard and Hofman’s Nursery.
5. That the students living south of Merritt Street, west of 12th Avenue, north of Lacey Boulevard, and east of Centennial Drive walk to the bus stop at Liberty Street and Marymont Avenue.
6. That the students living south of Grangeville Boulevard, west of 12th Avenue, north of Greenfield Avenue, and east of Centennial Drive walk to the bus stop at Greenfield Avenue and Kaplin Place.
7. That the students living south of Grangeville Boulevard, west of Centennial Drive, north of Bryman Street, east of 13
th Ave. walk to the bus stop at Malone Street and Centennial Boulevard.
8. That the students living south of Greenfield Avenue, west of 12 th Avenue, north of Merritt Street, and east of Centennial Drive walk to the bus stop at Greenfield Avenue and Cerritos Avenue.
9. That the students living south of Grangeville Boulevard, west of University Avenue, north of Glenn Avenue, and east of 12th Avenue walk to the bus stop at Grangeville Boulevard and Rosewood Lane.
10. That the students living east of 12th Avenue, south of Glenn Avenue, west of University Avenue, and north of Greenfield Avenue walk to the bus stop at Greenfield Avenue east of Pleasant Way.
11. That the students living south of Grangeville Boulevard, west of Santa Fe Railroad tracks, north of Dominic Way, west of Campus Drive, north of Greenfield Avenue, and east of University Avenue walk to the bus stop at Grangeville Boulevard and Mildred Street.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) Simas School, Suggested Route to School, continued
12. That the students living south of Dominic Way, west of Santa Fe Railroad tracks and 11 th Avenue, north of Lacey Boulevard, and east of Campus Drive walk to the bus stop at Elm Street and Greenfield Avenue.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Packet Pg. 119
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Packet Pg. 120
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
WASHINGTON SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of 10th Avenue, north of Grangeville Boulevard, and east of Douty Street walk to Washington School.
2. That students living south of Fargo Avenue, west of Neill Way, north of Willowood Court, and east of 10th Avenue walk to the bus stop at Fargo Avenue and Cedarwood Street.
3. That the students living south of Willowood Court, west of Neill Way, north of Grangeville Boulevard, and east of 10th Avenue walk to the bus stop on Lakewood Drive west of Knowlwood Drive.
4. That the students living south of Leland Way, west of Neill Way, north of Grangeville Boulevard, and east of 10th Avenue walk to the bus stop at Parker Place and Moffat Drive.
5. That the students living south of Grangeville Boulevard, west of 10th Avenue, north of Florinda Street, and east of Douty Street walk to the bus stop at Harris Street and Cameron Street for pick-up and Douty Street and Cameron Street for drop-off.
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Packet Pg. 122
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Packet Pg. 123
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
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Attachment: HESD SRTS '22 Packet (HESD SRTS)
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Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) KENNEDY JR. HIGH SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of 10th Avenue, north of Grangeville Boulevard, and east of Douty Street walk to the bus stop at Washington School.
2. That the students living south of Fargo Avenue, west of Fernwood Drive, north of Burlwood Avenue, and east of 10th Avenue walk to the bus stop at Fargo Avenue and Neill Way.
3. That the students living south of Fargo Avenue, west of 9¼ Avenue, north of Leland Way, and east of Fernwood Drive walk to the bus stop at Fargo Avenue and 9¼ Avenue.
4. That the students living south of Burlwood Avenue, west of Fernwood Drive, south of Leland Way, west of 8 ½ Avenue, north of Lacey Boulevard and east of 10th Avenue walk to the bus stop at Hamilton School.
5. That the students living south of Grangeville Boulevard, west of 9¼ Avenue, north of Freeway 198, east of Douty Street, walk to Kennedy Jr. School.
6. That the students living south of Florinda Street, east of 9 ¼ Avenue, west of Vista Avenue, and north of Lacey Boulevard walk to the bus stop at Lacey Boulevard, west of Carolyn Avenue.
7. That the students living south of Freeway 198, west of 10th Avenue, north of Hanford- Armona Road, and east of 11th Avenue walk to the bus stop at Lincoln School.
8. That the students living south of Hanford-Armona Road, west of Santa Fe Railroad tracks, north of Houston Avenue, east of 11th Avenue walk to the bus stop at 11th Avenue and Thompson Drive.
9. That the students living south of Hanford-Armona Road, west of 10½ Avenue, north of Houston Avenue, and east of Santa Fe Railroad tracks walk to the bus stop at Hanford- Armona Road and 10½ Avenue.
10. That the students living south of Hanford-Armona Road, west of Foggy Bottom Road, north of Orchard Drive, and east of 10½ Avenue walk to the bus stop at Hanford-Armona Road and Jordan Way and the bus stop at 10th Avenue south of Hanford-Armona Road at Fariacs Bakery.
11. That the students living south of Hume Avenue, west of 11th Avenue, north of Houston Avenue and east of 12th Avenue walk to the bus stop at MLK School.
4.a
Packet Pg. 52
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 125
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
4.a
Packet Pg. 53
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 126
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
4.a
Packet Pg. 54
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 127
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) WILSON JR. HIGH
SCHOOL
Suggested Route to
School The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, west of Santa Fe Railroad tracks, north of Grangeville Boulevard, and east of 12th Avenue walk to the bus stop at Simas School.
2. That the students living south of Fargo Avenue, west of 11th Avenue, north of Cortner Street, and east of Santa Fe Railroad tracks walk to the bus stop at Fargo Avenue and Fountain Plaza Drive.
3. That the students living south of Cortner Street, west of 11th Avenue, north of Grangeville Boulevard, and east of the Santa Fe Railroad tracks walk to Wilson Jr. High School.
4. That the students living south of Fargo Avenue, west of Douty Street, north of Grangeville Boulevard, and east of 11th Avenue walk to the bus stop at Monroe School.
5. That the students living south of Grangeville Boulevard, west of Centennial Drive, north of Bryman Street, and east of 13th Avenue walk to the bus stop at Malone Street and Centennial Drive.
6. That the students living south of Bryman Street, west of Centennial Drive, north of Lacey Boulevard, and east of 13th Avenue walk to the bus stop at Centennial Drive and Charlie Chambers Drive, the bus stop at 13th Avenue and Lacey Boulevard (mobile home park), and the bus stop at Grangeville Boulevard and Centennial Drive.
7. That the students living south of Grangeville Boulevard, west of 12th Avenue, north of Greenfield Avenue, and east of Centennial Drive walk to the bus stop at Greenfield Avenue and Kaplan Place.
8. That the students living south of Greenfield Avenue, west of 12th Avenue, north of Merritt Street, and east of Centennial Drive walk to the bus stop at Cerritos Avenue and Greenfield Avenue.
9. That the students living south of Merritt Street, west of 12th Avenue, north of Lacey Boulevard, and east of Centennial Drive walk to the bus stop at Liberty Street and Marymont Avenue.
10. That the students living south of Grangeville Boulevard, west of Fitzgerald Lane, south of Malone Street, west of University Avenue, north of Greenfield Avenue, and east of 12
th Avenue walk to the bus stop at Pleasant Way and Greenfield Avenue.
11. That the students living south of Grangeville Boulevard, west of University Avenue, north of Malone Street, and east of Fitzgerald Lane walk to the bus stop at Rosewood Lane and Grangeville Boulevard.
4.a
Packet Pg. 55
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 128
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) Wilson Jr. High School, Suggested Route to School, continued
12. That the students living south of Grangeville Boulevard, west of Santa Fe Railroad tracks, north of Dominic Way, west of Campus Drive, north of Greenfield Avenue, and east of University Avenue walk to the bus stop at Mildred Street and Water Street.
13. That the students living south of Grangeville Boulevard, west of Douty Street, north of Florinda Street, west of Brown Street, north of Eleventh Street, west of Douty Street, north of Lacey Boulevard, east of Campus Drive, south of Dominic Way, and east of Santa Fe Railroad tracks walk to Wilson Jr. High School.
14. That the students living south of Lacey Boulevard, west of 12th Avenue, north of San Joaquin Valley Railroad tracks, and east of 13th Avenue walk to the bus stop at Lacey Boulevard and Hofman’s Nursery.
15. That the students living south of Lacey Boulevard, west of Douty Street, north of Freeway 198, and east of 12th Avenue walk to Wilson Jr. High School.
16. That the students living south of Freeway 198, west of Ogden Street, south and west of Bengston Avenue, north of Hanford-Armona Road, and east of 12th Avenue walk to the bus stop at Hanford-Armona Road and Ogden Street.
17. That the students living south of Freeway 198, west of 11th Avenue, north of Hanford- Armona Road, and east of Bengston Avenue walk to the bus stop at Roosevelt School.
18. That the students living south of Hanford-Armona Road, west of the extension of Country Place/Kimball Avenue/Butternut Drive, north of Hume Avenue, and east of 12th Avenue walk to the bus stop at Hanford-Armona Road and Centennial Park.
19. That the students living south of Hanford-Armona Road, west of 11th Avenue, north of Hume Avenue, and east of the extension of Butternut Drive/Kimball Avenue/Country Place walk to the bus stop at King School.
4.a
Packet Pg. 56
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 129
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
4.a
Packet Pg. 57
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 130
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
4.a
Packet Pg. 58
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 131
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
4.a
Packet Pg. 59
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 132
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
JEFFERSON SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Fargo Avenue, east of 12th Avenue, west of Santa Fe Railroad tracks, north of Grangeville Boulevard, walk to the bus stop at Simas School.
2. That the students living south of Fargo Avenue, east of Santa Fe Railroad, west of Peoples Ditch, north of Cortner Street walk to the bus stop at Cortner Street and Glacier Way.
3. That the students living south of Fargo Avenue, east of 11th Avenue, west of Peoples Ditch, north of Cortner Street walk to the bus stop at Fargo Avenue and Fountain Plaza Drive.
4. That the students living south of Fargo Avenue, west of Douty Street, north of Grangeville Boulevard, east of 11th Avenue walk to the bus stop at Monroe School.
5. That the students living south of Cortner Street, west of Douty Street, north of Grangeville Boulevard, east of Santa Fe Railroad walk to the bus stop at Rodgers Road and Conquistador Street.
6. That the students living south of Grangeville Boulevard, west of 12th Avenue, north of Greenfield Avenue, east of Centennial Drive walk to the bus stop at Greenfield Avenue and Kaplan Place.
7. That the students living south of Greenfield Avenue, west of 12th Avenue, north of Merritt Street, east of Centennial Drive walk to the bus stop at Cerritos Avenue and Greenfield Avenue.
8. That the students living south of Merritt Street, west of 12th Avenue, north of Lacey Boulevard, east of Centennial Drive walk to the bus stop at Liberty Street and Marymont Avenue.
9. That the students living south of Greenfield Avenue, west of Centennial Drive, north of Independence Place, east of Magna Carta Avenue walk to the bus stop at Centennial Drive and Charlie Chambers Drive.
10. That the students living south of south of Independence Place, west of Centennial Drive, north of Lacey Boulevard, east of 13th Avenue walk to the bus stop at Lacey Boulevard and Magna Carta Avenue.
11. That the students living south of Malone Street, west of University Avenue, north of Greenfield Avenue, east of 12th Avenue walk to the bus stop at Greenfield Avenue and Pleasant Way.
4.a
Packet Pg. 60
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 133
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) Jefferson School, Suggested Route to School, continued
12. That the students living south of Grangeville Boulevard, west of Santa Fe Railroad, north of Greenfield Avenue, east of Fitzgerald Lane walk to the bus stop at Grangeville Boulevard and Mildred Street.
13. That the students living south of Dominic Way, west of Santa Fe Railroad, north of Lacey Boulevard, east of Campus Drive walk to the bus stop at Greenfield Avenue and Elm Street.
14. That the students living south of Grangeville Boulevard, west of Douty Street, north of Ivy Street, east of 11th Avenue walk to Jefferson School.
15. That the students living south of Florinda Street, west of Douty Street, north of Lacey Boulevard, east of Santa Fe Railroad walk to the bus stop at Woodrow Wilson for transfer to Jefferson.
16. That the students living south of Fargo Avenue, west of 10th Avenue, north of Grangeville Boulevard, east of Douty Street walk to the bus stop at George Washington School.
17. That the students living south of Fargo Avenue, west of Fernwood Drive, north of Burlwood Avenue, east of 10th Avenue walk to the bus stop at Neill Way and Cedarwood Street.
18. That the students living south of Burlwood Avenue, west of Fernwood Drive, north of Leland Way, east of 10th Avenue walk to the bus stop at Lakewood Drive east of Knowlwood Drive.
19. That the students living south of Fargo Avenue, west of Highway 43, north of Leland Way, east of Fernwood Drive walk to the bus stop at Fargo Avenue and 9 ¼ Avenue.
20. That the students living south of Leland Way, west of 9 ¼ Avenue, north of Grangeville Boulevard, east of 10th Avenue walk to the bus stop at Hamilton School.
21. That the students living south of Grangeville Boulevard, west of 10th Avenue, north of Seventh Street, west of Douty Street walk to the bus stop at Tenth Street and Brown Street.
22. That the student living south of Grangeville Boulevard, west of Beulah Street, north of Whitney Drive, east of 10th Avenue walk to the bus stop at John F. Kennedy Jr. High School.
23. That the students living south of Grangeville Boulevard, west of 9 ¼ Avenue, north of Lacey Boulevard, east of Whitney Drive walk to the bus stop at John F. Kennedy Jr. High School.
24. That the students living south of San Joaquin Railroad, west of Vista Avenue, north of Lacey Boulevard, east of Coast Avenue walk to the bus stop at Sierra Drive.
Jefferson School, Suggested Route to School, continued
25. That the students living south of Florinda Street, west of Coast Avenue, north of Lacey Boulevard, east of 9 ¼ Avenue walk to the bus stop at Lacey Boulevard and Carolyn
4.a
Packet Pg. 61
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 134
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy) Avenue.
26. That the students living south of Whitney Drive, west of Lassen Drive, north of Lacey Boulevard, east of 10th Avenue walk to the bus stop at Lacey Boulevard and Jessie Avenue.
27. That the students living south of Lacey Boulevard, west of 11th Avenue, north of Highway 198, east of 12th Avenue walk to the bus stop at Campus Drive and Sixth Street.
28. That the students living south of Seventh Street, west of 10th Avenue, north of Highway 198, east of Douty Street walk to the bus stop at 10th Avenue and Fifth Street.
29. That the students living south of Lacey Boulevard, west of 9 ¼ Avenue, north of San Joaquin Railroad, east of 10th Avenue walk to the bus stop at Lacey Boulevard and Wilson Lane.
30. That the students living south of San Joaquin Railroad, west of Wilson Lane, north of Highway 198, east of 10th Avenue walk to the bus stop at 10th Avenue and Fifth Street.
31. That the students living south and west of Bengston Avenue, north of Hanford-Armona Road, east of 12th Avenue walk to the bus stop at Hanford-Armona Road and Ogden Street.
32. That the students living south of Highway 198, west of 11th Avenue, north of Hanford- Armona Road, east of Bengston Avenue walk to the bus stop at Roosevelt School.
33. That the students living south of Highway 198, west of 10th Avenue, north of Hanford- Armona Road, east of Santa Fe Railroad walk to the bus stop at Harris Street and First Street.
34. That the students living south of Hanford-Armona Road, west of Butternut Drive, north of Hume Avenue, east of 13th Avenue walk to the bus stop at Hanford-Armona Road and Bengston Avenue.
35. That the students living south of Hanford-Armona Road, west of 11th Avenue, north of Houston Avenue, east of Butternut Drive walk to the stop at M.L.K. School.
36. That the students living south of Hanford-Armona Road, west of Santa Fe Railroad, north of Buena Vista Way, east of 11th Avenue walk to the bus stop at 11th Avenue and Thompson Drive.
37. That the students living south of Hanford-Armona Road, west of 10 ½ Avenue, north of Thompson Drive, east of Santa Fe Railroad walk to the bus stop at Hanford-Armona Road and 10 ½ Avenue.
4.a
Packet Pg. 62
Attachment: HESD SRTS '22 Packet (HESD SRTS)
15.M.a
Packet Pg. 135
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
5.a
Packet Pg. 64
Attachment: ST ROSE SRTS '22 McCARTHY (2) (1) (ST. ROSE SRTS)
15.M.a
Packet Pg. 136
Attachment: SRTS maps-Hanford Elementary (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
15.M.b
Packet Pg. 137
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
15.M.b
Packet Pg. 138
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
15.M.b
Packet Pg. 139
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Hanford Elementary and St. Rose McCarthy)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: N
SUBJECT:
Public Works: Approval of the Suggested Routes to School plan for the Pioneer Union School District for the upcoming 2022-23 School Year
RECOMMENDATION:
That the City Council approve the Suggested Routes to School plans for Frontier Elementary School, Pioneer Elementary School, and Pioneer Middle School for the upcoming 2022-2023 school year.
BACKGROUND:
Pursuant to State of California regulations, City staff met with Pioneer School District staff to discuss plans and possible changes to the Suggested Routes to School plans for Pioneer Elementary, Frontier Elementary, and Pioneer Middle School for the upcoming 2022-2023 school year. These plans are required by the State of California for schools, and are prepared by city staff and provided to Hanford School Districts, to educate students and parents of the suggested routes to schools, and to indicate to students the suggested ways to get from home to school and back home. The plans additionally show the locations of the designated school bus stops for the noted school year.
California’s Safe Route to Schools Grants are available to cities to apply for through the Active Transportation Program (ATP). These grants may be used for infrastructure construction projects which encourage and enable students from grades K-8 to safely walk and bike to school.
The Suggested Routes to School Plans are a requirement for the ATP grant application. The city benefits from the preparation and approval of the Suggested Routes to School plans.
Pioneer Union School District staff provided the bus stop updates. For the upcoming 2022-2023 school year, boundaries will remain the same.
15.N
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Attached are the maps and written descriptions for each school that describes the element of the plans.
At the July 28, 2022 Parking and Traffic Commission meeting, the commission voted to approve the Suggested Routes to School for Pioneer Elementary and Frontier Elementary Schools, and Pioneer Middle School Suggested Routes to School for the 2022-2023 school year.
Attached are the meeting minutes of the Parking and Traffic Commission meeting for review.
The City staff recommends that all of the Suggested Routes to School for Pioneer Union Elementary School District be approved.
FISCAL IMPACT:
There is no fiscal impact from this project. City staff prepares and provides the plans to the school districts and the school districts copy and distribute the plans to the parents and students.
Additionally, the plans are used for applications to the ATP and other grants that benefit the City.
ATTACHMENTS:
SRTS maps-Pioneer
8-4-22 MINUTES Parking-Traffic
15.N
Packet Pg. 141
3.a
Packet Pg. 11
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 142
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 12
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 143
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 13
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 144
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
FRONTIER SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Flint Avenue, west of Highway 43, north of Coronado Place, and east of Caronette Lane/Court walk to the bus stop at Mission Drive and Adobe Ct.
2. That the students living south of Coronado Place, west of 10th Avenue, north of Encore Drive, and east of Caronette Lane/Court walk to the bus stop at Fairmont Drive and Miramar Avenue.
3. That the students living south of Flint Avenue, west of Caronette Court, north of Sherwood Drive, and east of Douty Street walk to the school bus stop at Douty Street and Windsor Drive.
4. That the students living south of Sherwood Drive, west of Caronette Lane, north of Encore Drive, and east of Douty Street walk to the bus stop at Douty Street and Windsor Drive.
5. That the students living south of Encore Drive, west of 10th Avenue, north of Orange Street, and east of Caronette Lane walk to the bus stop at Encore Drive and Fairmont Drive.
6. That the students living south of Orange Street, west of 10th Avenue, north of Fargo Avenue and east of Caronette Lane walk to the bus stop at Fairmont Drive and Redwood Street.
7. That the students living south of Encore Drive, west of Caronette Lane, north of Fargo Avenue and east of Douty Street walk to the bus stop at Douty Street and Solar Drive.
8. That the students living south of Fargo Avenue, west of 12th Avenue, north of Sangiovese Street, east of Chardonnay Place walk to the bus stop at Fargo Avenue and Corvina Place.
9. That the students living south of Sangiovese Street, west of 12th Avenue, north of Mallard Way and east of Centennial Drive walk to the bus stop at 12th Avenue and Vineyard Place.
10. That the students living south of Mallard Way, west of Zinfandel Drive, north of Grangeville Boulevard, and east of Centennial Drive walk to Frontier School.
3.a
Packet Pg. 14
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 145
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 15
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 146
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 16
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 147
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
PIONEER SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Flint Avenue, west of Joshua Street, north of Millbrook Street and east of 11th Avenue walk to the bus stop at 11th Avenue and Pioneer Way.
2. That the students living south of Flint Avenue, west of Douty Street, north of Millbrook Street, and east of Joshua Street walk to the bus stop at the Northwest corner of Douty St. and Pioneer Way.
3. That the students south of Flint Avenue, west of Peoples Ditch, north of Summer Street and east of BN & SF Railroad walk to the bus stop on the east side of Glacier Way at the park.
4. That the students living south of Millbrook Street, west of Peoples Ditch, north of Julia Way, and east of BN & SF Railroad tracks walk to the bus stop at Glacier Way and Saffron Street.
5. That the students living south of Furlong Drive, west of 11th Avenue, north of Julia Way and east of Peoples Ditch walk to the bus stop at Saffron Street and Fountain Plaza Drive.
6. That the students living south of Millbrook Street, west of Aspen Street, north of Cinnamon Avenue and east of 11
th Avenue walk to the bus stop at Saffron Street and Tarragon Avenue.
7. That the students living south of Pioneer Middle School, west of Douty Street, north of Sherwood Drive, and east of Aspen Street walk to the bus stop at Douty Street and Fareway Avenue.
8. That the students living south of Julia Way, west of Peoples Ditch, north of Sandstone Drive and east of BN & SF Railroad tracks walk to the bus stop at Glacier Way and Pepper Drive.
9. That the students living south of Julia Way, west of 11th Avenue, north of Sandstone Court and east of Peoples Ditch walk to the bus stop at Pepper Drive and Fountain Plaza Drive.
10. That the students living south of Cinnamon Avenue, west of Aspen Street, north of Pepper Drive and east of 11
th Avenue walk to the bus stop at Windsor Drive and Fir Street.
11. That the students living south of Sherwood Drive, west of Douty Street, north of Fargo Avenue, and east of Aspen Drive walk to the bus stop at Douty Street and Encore Drive.
12. That the students living south of Sandstone Drive, west of Peoples Ditch, north of Fargo Avenue and east of BN & SF Railroad tracks walk to the bus stop at Northstar Drive and Glacier Way.
3.a
Packet Pg. 17
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 148
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District) Pioneer School, Suggested Route to School, continued
13. That the students living south of Sandstone Court, west of 11 th Avenue, north of Fargo Avenue and east of Peoples Ditch walk to the bus stop at Northstar Drive and Fountain Plaza Drive.
14. That the students living south of Pepper Drive, west of Aspen Street, north of Fargo Avenue and east of 11
th Avenue walk to the bus stop on Northstar Drive between 11th Avenue and Aspen Street.
3.a
Packet Pg. 18
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 149
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 19
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 150
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 20
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 151
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
3.a
Packet Pg. 21
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 152
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
PIONEER MIDDLE SCHOOL
Suggested Route to School
The key elements of this plan are as follows:
1. That the students living south of Flint Avenue, west of 10th Avenue, north of Fargo Avenue and east of Douty Street walk to Pioneer Middle School using the Douty Street/Fairway Avenue intersection crosswalk.
2. That the students living south of Flint Avenue, west of Douty Street, north of Fargo Avenue, and east of 11th Avenue walk to Pioneer Middle School.
3. That the students living south of Flint Avenue, west of 11th Avenue, north of Julia Way and east of BN & SF Railroad tracks walk to the bus stop at Saffron Street west of Peoples Ditch.
4. That the students living south of Julia Way, west of 11th Avenue, north of Sandstone Drive and east of BN&SF Railroad tracks walk to the bus stop at Pepper Drive west of Peoples Ditch.
5. That the students living south of Sandstone Drive, west of 11th Avenue, north of Fargo Avenue and east of BN&SF Railroad tracks walk to the bus stop at North Star Drive west of Peoples Ditch.
6. That the students living south of Fargo Avenue, west of 12th Avenue, north of Mallard Way and east of Napa Drive walk to the bus stop at 12th Avenue north of Sangiovese Street.
7. That the students living south of Mallard Way, west of Zinfandel Drive and north of Grangeville Boulevard, east of Vintage Place walk to the bus stop at east side of vintage Place south of Bristol Lane.
8. That the students living south of Fargo Avenue, east of Centennial Drive, north of Mallard Way, and east of Centennial Drive walk to the bus stop at west side of Centennial Drive south of Sangiovese Street.
9. That the students living south of Mallard Way, west of Vintage Avenue, north of Grangeville Boulevard and east of Centennial Drive walk to the bus stop at west side of Vintage Avenue south of Bristol Lane.
10. That the students living south of Fargo Avenue, west of Centennial Drive, north of Vineyard Court and east of Jules Street walk to the bus stop at west side of Centennial Drive at south of Dali Way.
11. That the students living south of Vineyard Place, west of Centennial Drive, north of Devon Street and east of Jules Street walk to the bus stop at the west side of Centennial Drive north of Muscat Place.
12. That the students living south of Devon Street, west of Centennial Drive, north of Berkshire Lane and east of Mustang Drive walk to the bus stop at west side of Centennial Drive north
3.a
Packet Pg. 22
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 153
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District) of Bristol Lane.
13. That the students living south of Fargo Avenue, west of Jules Street, north of Devon Street and east of 13th Avenues walk to the bus stop at north side of Devon Street west of Sherman Street.
14. That the students living south of Devon Street, west of Mustang Drive, north of Stagecoach Drive and east of 13th Avenue walk to the bus stop at west side of Mustang Drive south of Heather Lane.
15. That the students living south of Stagecoach Drive, west of Mustang Drive, north of Grangeville Boulevard and east of 13th Avenues walk to the bus stop at west side of Mustang Drive south of Shelby Lane.
3.a
Packet Pg. 23
Attachment: SRTS-22-23 PUESD SRTS PACKET (PUESD SRTS 2022)
15.N.a
Packet Pg. 154
Attachment: SRTS maps-Pioneer (PW: SRTS for Pioneer Union School District)
15.N.b
Packet Pg. 155
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Pioneer Union School District)
15.N.b
Packet Pg. 156
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Pioneer Union School District)
15.N.b
Packet Pg. 157
Attachment: 8-4-22 MINUTES Parking-Traffic (PW: SRTS for Pioneer Union School District)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: O
SUBJECT:
Public Works: Approve a Notice of Completion for the Civic Auditorium Reroofing Project and authorize the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder's Office.
RECOMMENDATION:
That the City Council, by motion, approve a Notice of Completion for the Civic Auditorium Reroofing Project and authorize the Mayor to execute and the City C lerk to attest and file said Notice with the Kings County Recorder¢s Office.
BACKGROUND:
On March 15, 2022, the Council awarded the Civic Auditorium Reroofing Project to Best Contracting Services out of Gardena, Ca.
The Civic Auditorium is a focal point in the downtown area since it was built in 1924.
Repainting of the lobby and exterior was completed three years ago. The existing roof was last replaced in 1993.
The main auditorium roof was spot patched two years ago to extend its' life; however, surface tears and loss of granules was quickly degrading the membrane. Various leaks have been patched over the last ten years and the roof drains are particularly susceptible to leaks. The roof has surpassed its useful life and needed replacement.
The existing roof was over 28 years old. The roof was continuing to deteriorate and when annually inspected, had new leaks to repair by City staff. The new roof will last for 20 years which will reduce maintenance costs and staff time at the facility.
There was (1) contract change order on this project that amounted to a net increase of $8,049.21
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FISCAL IMPACT:
The FY 21/22 Building Capital Reserves and the Accumulated Capital Outlay Reserves provided $660,000.00 for construction, including contingencies. An additional appropriation of $64,000.00 from the Accumulated Capital Outlay Reserve was approved to fully fund the project. Attached is the Final Project Construction and Finance History Report for Council review.
ATTACHMENTS:
FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY
NOC - Recording Original PDF
NOC - Recording Original WORD
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FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY
PROJECT: Civic Auditorium Reroofing Project
CONTRACTOR: Best Contracting Services
19027 S. Hamilton Ave.
Gardena Ca 90248
CONTRACT DATES: Council Award March 15, 2022
Bid Opening February 15, 2022
Contractor Started Work April 25, 2022
Contract Time of Completion June 23, 2022
Contractor Completed Work June 23, 2022
CONTRACT CHANGE ORDERS:
1. Contract Change Order No. 1:
Upper Main Roof Drain Line Replacement
For a net increase of $8,049.21
FINANCIAL HISTORY:
SOURCE OF BUDGET FUNDING AMOUNT
ACO & Building Capital $660,000.00
ACO (Additional Appropriations) $64,000.00
Total Budget Funding $724,000.00
CONSTRUCTION COST:
Original Contract – Total Bid Award $368,450.00 Roofing Materials – The Garland Co. $318,412.44
Contract Change Order No. 1 $8,049.21
Total Construction Cost $649,911.65
Balance (Credit) -$29,088.35
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Attachment: FINAL PROJECT CONSTRUCTION AND FINANCE HISTORY (PW: NOC for Civic Auditorium Reroofing Project) RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located: 400 N. Douty Street, Hanford Ca 93230
2. The Improvement is particularly described as: Improvement Project
3. The date of completion of the work of Improvement: 06/23/2022
4. The Owner of the work of Improvement: City of Hanford.
5. The nature of the owner’s interest or estate: Fee Simple Title.
6. The name of the original contractor for the work of Improvement: Best Contracting Services, Inc.
7. The surety for the work of Improvement: The Hanover Insurance Company
8. All work for this project has been completed.
9. Accepted by minute action of the City Council of the City of Hanford on: September 20, 2022
I certify under penalty of perjury that the foregoing is true and correct.
Dated this 6th day of September 20, 2022
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
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Attachment: NOC - Recording Original PDF (PW: NOC for Civic Auditorium Reroofing Project)
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this ____ day of ___________, 2022.
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
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Attachment: NOC - Recording Original PDF (PW: NOC for Civic Auditorium Reroofing Project) RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located: 400 N. Douty Street, Hanford Ca 93230
2. The Improvement is particularly described as: Improvement Project
3. The date of completion of the work of Improvement: 06/23/2022
4. The Owner of the work of Improvement: City of Hanford, 319 N. Douty Street Hanford CA 93230
5. The nature of the owner’s interest or estate: Fee Simple Title.
6. The name of the original contractor for the work of Improvement: Best Contracting Services, Inc.
7. The surety for the work of Improvement: The Hanover Insurance Company
8. All work for this project has been completed.
9. Accepted by minute action of the City Council of the City of Hanford on: September 20, 2022
I certify under penalty of perjury that the foregoing is true and correct.
Dated this 6th day of September 20, 2022
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
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Attachment: NOC - Recording Original WORD (PW: NOC for Civic Auditorium Reroofing Project)
I, the undersigned, say:
I am the person who signed the foregoi ng notice. I have read the above not ice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this ____ day of ___________, 2022.
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
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Attachment: NOC - Recording Original WORD (PW: NOC for Civic Auditorium Reroofing Project)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: P
SUBJECT:
Public Works: Approval of a Work Order, with Provost and Pritchard Consulting Group of Visalia, CA, for Professional Engineering Services for the Site Facilities design for Water Wells 51 and 52.
RECOMMENDATION:
That the City Council by motion, Approve the attached Work Order No. 1 with Provost and Pritchard Consulting Group of Visalia, CA for Professional Engineering Services for Water Well #51 and Water Well #52 Site Facilities Design PS&E, for a cost not to exceed amount of $311,000.00.
BACKGROUND:
This project will provide Preliminary and Professional Engineering and Design Services for the site facilities and equipment design for two water wells. The Fiscal Year 2020 and 2021 Capital Improvement Program included a two phased construction in the development of two deep water wells to provide services for the City of Hanford.
The two water wells are identified as:
1. Well 51 - located on the west side of City of Hanford Water Tank #6, 11766 Fargo Avenue, Hanford.
2. Well 52- located north of the Public Works Corporation Yard, 900 S. 10th Avenue, Hanford.
The City is currently contracted for the drilling of the wells, along with hydrologic services to evaluate the well data, and those services are currently being performed under separate contracts.
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This phase of the overall well installation project includes the Design and Engineering Services which are required to prepare bid ready construction documents (plans, specifications, and cost estimates) for the Site Facilities and Equipment Installation for two water wells.
Attached is Work Order No. 2 with Provost and Pritchard Consulting Group. This is an amendment to the City’s On-Call Engineering Services Agreements with Provost and Pritchard Consulting Group that was previously approved by Council on March 29, 2021. The contract work orders specify that all design work and project coordination services will be performed in conformance with our existing professional services agreements on a time and material basis at rates set forth in the established fee schedules.
FISCAL IMPACT:
The FY 2020/2021 Capital Improvement Budget provides the funding for engineering services for this project. The total cost for design services will be billed on a Time and Materials basis not to exceed $311,000.00. The budget pages for this project are attached for Council review.
ATTACHMENTS:
Work Order No. 2 - Well 51-52 Site Facilities PSE
Budget Page - New Water Wells 51 and 52
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Job Acct. # 29100000-820623
CITY OF HANFORD
Department of Public Works
Focused On Our Community 24/7
900 South 10th Avenue • HANFORD, CA 93230-5234 • (559) 585-2550
This is an amendment to the agreement between Provost & Pritchard Consulting Group and the City of Hanford dated April 6, 2021 and therefore all work to be performed under this Work Order shall comply with all provisions of said agreement.
Work Order No. 2: Well 51 and Well 52 Site Facilities Design PS&E
Work performed shall be paid in accordance with the hourly rates established in the fee schedule contained in the Professional Agreement for On Call Engineering Services, and the scope of work described below, but not to exceed $311,000.00 without an approved change order executed by the City of Hanford and Provost & Pritchard Consulting Group.
Scope of Work:
See attached scope of work.
By: _____________________________ Dated: ________________________ Matthew Kemp, PE
Principal in Charge, Provost & Pritchard
By: _____________________________ Dated: ________________________ James Ross
Acting Public Works Director, City of Hanford
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site BUDGET
The following table represents Provost & Pritchard's cost proposal for the project.
Task Fee
Task 1 Basis of Work $16,200
Task 2 Surveying $16,000
Task 3 Engineering Design $193,800
Task 4 Bidding and Construction Support $85,000
Total $311,000
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site
PROJECT UNDERSTANDING
The City of Hanford (City) is currently in the process of drilling two new deep water wells, City Well No. 51 and Well No. 52. The proposed scope of work for Provost & Pritchard (Consultant) is to provide design and engineering services for the well site facilities and equipment for the two new wells.
WELL NO. 51 SITE IMPROVEMENTS
Well No. 51 is located on the west side of the existing City of Hanford Water Tan k No. 6, at 11766 Fargo Avenue, Hanford. It is our understanding that the existing site will be extended approximately 50 feet to the west. The well site is located near the abandoned well for easy connection to existing discharge and storm drain flush-to-waste piping.
The existing pipe and valving will allow the well to discharge into the water storage tank or directly to the distribution system. Consultant will finalize the well site layout and work with the City and the Division of Drinking Water to make sure that all minimum separation and offset requirements from other facilities and property lines are maintained.
The existing site is enclosed with a block wall on the frontage, and chain link fence around the sides and back of the site. The existing chain link fence will be moved to the west to enclose the additional property acquired for the new well. An extension of the existing block wall will be installed to match the existing wall. There is also an existing security system onsite that will need to be relocated to the new fence line.
The existing electrical service and standby diesel generator onsite should have sufficient capacity for the new well pump. Consultant will evaluate the existing service during the design of the new well site facilities to confirm that the new equipment works properly with the existing site electrical service. Electrical wiring, conduit, and controls diagrams will be required to complete the work.
According to City staff, the old well at this site (Well No. 44) did not have problems with arsenic exceeding the MCL, so it is anticipated that the new Well No. 51 will not require treatment. Consultant will prepare a schematic layout of future treatment facilities in case treatment is required in the future.
WELL NO. 52 SITE IMPROVEMENTS
Well No. 52 is located north of the City’s Public Works Corporation Yard, located at 900 S. 10th Avenue, Hanford. The new well pump and discharge piping will connect to an existing 12-inch water main in 10th Avenue, directly in front of the site. The City staff mentioned that the existing electrical service from the old Well No. 33 may be sufficient. Based on a review of APN maps, it appears that the new well is on a separate parcel from the Corporation Yard. Consultant will coordinate with Southern California Edison (SCE) to determine if the existing service can be used at the new well site, and evaluate the capacity of the existing electrical service to serve the new well. The project will include a new standby diesel generator. Storm drain flush to waste piping will connect to an existing storm drain pipe located northwest of the site. It is understood that no new easements will be required for the new storm drain pipe.
The pilot hole and sampling have been conducted at this site. Consultant has reviewed the letter from Ken Schmidt.
Ken Schmidt recommends a well at this site be constructed to a total depth of 1,580 feet, with screened casing from approximately 1,130 feet to 1,560 feet in depth. Based on the pilot hole res ults, he anticipates this well will produce approximately 1,500 gpm with arsenic levels of approximately 7 ppb, which is below the MCL of 10 ppb. All other primary constituents sampled are expected to be below the respective MCLs. Based on these results, arsenic treatment should not be required at this site. Consultant will prepare a schematic layout of future treatment fa cilities in case treatment is required in the future.
WELL SITE FACILITIES
The facilities at each site will include a well pump and motor, variable frequency drive, well discharge manifold, site grading, site piping, fencing and gates, electrical and controls equipment, chl orine storage and injection, schematic treatment system layout for arsenic reduction, and miscellaneous site appurtenances. The Well No. 51 piping will connect to existing piping onsite. No offsite piping is anticipated. The Well No. 52 site will include o ffsite piping
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site connecting to an existing water main in 10th Avenue, and offsite storm drain piping connecting to the existing storm pond.
An acoustical pump enclosure will be installed over the well head, consistent with the design at other City well site s, including Well No. 50. The chlorine storage enclosure will be installed onsite, with conduit to the chlorine injection point on the well discharge manifold. The electrical motor control center will be installed on a concrete slab with a shade structure protecting it from direct sun exposure.
Electrical controls will be integrated into the City’s SCADA system. It is understood that Telstar does the SCADA integration work for the City but integration will be included in the scope of work of the construction contractor.
SCHEDULE
Consultant is prepared to begin work as soon as we are authorized by the City. A preliminary project schedule is enclosed.
SCOPE OF WORK
Our scope of work will be separated into multiple phases, as described below.
TASK 1 BASIS OF WORK
This initial phase of work will establish a common understanding of the project criteria and requirements. • Kickoff Meeting: Consultant will attend a kickoff meeting with the City to determine the applicable design standards and other details applicable to the project. Consultant will discuss City design standards and preferences related to equipment and layout, as well as the extent of the topographic surveys. • Data Exchange: The City will provide a preliminary layout of each well site. The City will provide existing data, as-builts, and improvements that are available. The City will provide cut sheets or product data sheets for preferred equipment or specific items being supplied by the City. • Project Schedule: Consultant will update the project schedule from project kickoff through bid ready construction documents and provide the schedule to the City. • Design Comments and Recommendations: Consultant will review the data and information provided by the City, in addition to any items discussed during the kickoff meeting, and summarize key design criteria, equipment, and details to be used, and comments and recommendations related to the basis of work and preliminary site layouts.
TASK 2 SURVEYING
Work in this phase will be performed by, or under the direction of, a licensed Professional Land Surveyor (P.L.S.) • Topographic Survey and Utility Coordination
• Field Review: Consultant will perform an initial field review of both the Well No. 51 and Well No. 52 sites to observe the existing conditions and determine the project needs. • Utility Investigation: Consultant will request existing utility information from SCE), SoCal Gas, AT&T, Comcast, Irrigation Districts, and any other existing utilities in the vicinity of the project. Existing utility information will be plotted onto the topographic survey basemaps, along with existing easements. • Topographic Survey and Additional Site Information
Consultant will complete a topographic survey, including site information obtained from the field review and utility investigation.
• The topographic survey will include existing features, utilities, rights-of-way and record property boundaries, and easements of record if disclosed in documents provided by the City or shown on recorded maps.
• The topographic survey will include existing surface grades, including existing grades to 10-feet beyond the limits of the site, signs, fences, utility poles, valves, streetlights, and other surface features. • The topographic survey will be plotted at a scale of 1” = 20’ on 24”x36” sheets. The plots will include the existing right-of-way and easements, and existing utility information.
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site TASK 3 ENGINEERING DESIGN
Engineering design work will be performed by, or under the direction of a Registered Civil Engineer (P.E.). One complete set of Plans, Specifications, and Cost Opinion will be prepared, including both well sites (Well No. 51 and 52). Plans will include the following:
• Topographic Survey / Existing Conditions
• Demolition Plan (if needed)
• Well Site Plans
• Well Site Sections
• Grading and Drainage Plans
• Well Pump and Pad Details
• Well Manifold Details
• Piping Details
• Storm Drain Profile Sheets
• Schematic Layouts of Arsenic Treatment System
• Chain Link and Rolling Gate Details
• CMU Wall Details
• Construction Details
• Site Electrical Plans
• Electrical Wiring Diagrams
• Electrical Details
Consultant will prepare technical specifications for the project, and incorporate City provided “front end” specifications. Provost & Pritchard will use our master specification templates as well as preferred equipment information provided by the City or applicable vendors to prepare technical specification sections.
For Owner procured equipment, Consultant will prepare a technical specification for the item of equipment. City will prepare any required bid packages or purchase orders for procurem ent of thos e items. Consultant will review submittals and RFIs as necessary for the Owner procured items.
Construction cost opinions will be provided at 75%, 95% and 100% complete stages of the project. All bid items and quantities will be identified on the cost opinions. Cost opinions will be prepared and updated based on equipment and material vendor proposals as well as bid results from recent projects.
Consultant will submit plans, specifications, and cost opinions at 75%, and 95% complete stages to allow progress review and comments from the City and othe r applicable entities, including the Division of Drinking Water (DDW).
Consultant will work to address comments and respond to questions that arise during the review processes.
Existing utility locations will be requested under Task 2. Consultant will coordinate design efforts with the information provided by utility companies, and with our surveyor related to the topographic surveys conducted. Consultant will coordinate to ensure that known existing utilities are shown on the plans.
Consultant will prepare the design to minimize potential conflicts with existing facilities. If there are any utility relocations required, Consultant will work with the impacted utility company to prepare and obtain approval for a utility relocation plan. This is not expected to be necessary.
Consultant will request final design documents from SCE, if needed, and include the final SCE design plans in the project plans and specifications.
Consultant will attend up to three (3) constructability review meetings at the City offices to discuss City comments on the preliminary plans, and coordinate with other City consultants regarding soil and water sample testing, results, and design recommendations.
Consultant will assist the City in completing t he New Well Permit Application, with attachments, for inclusion in the bid documents.
Consultant will provide final construction plans, specifications, and opinion of probable construction cost for the project. Consultant will also provide electronic copies of the construction documents in PDF, AutoCAD, and Word formats to the City at the project completion.
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site TASK 4 BIDDING AND CONSTRUCTION PHASE SERVICES
Consultant will be available to respond to inquiries from bidders, prepare addenda, attend the pre -bid and pre - construction meetings, review equipment submittals, and assist with reviews and change orders during construction, as needed. Daily onsite construction support will be provided by City staff. It is anticipated that Consultant will provide approximately one site visit per month to both sites, for approximately 9 months of construction. A budget has been established to provide services on a time and materials basis at the request of the City.
Deliverables
The following deliverables will be provided to the City in both electronic format and hard copy (if requested):
• Design comments and recommendations
• 75% Drawings and Technical Specifications
• 95% Drawings and Technical Specification and Cost Opinion submittal • 100% Drawings, Specifications, and Cost Opinion. The final signed drawings shall be provided in hard copy and in Adobe PDF format. The final plans will also be provided electronically in AutoCAD.
ASSUMPTIONS/PROVISIONS
1. The City of Hanford staff will prepare the Contractual portion of the specifications, and Consultant shall prepare the Technical Specifications and edit City boiler plate “front end” specifications to incorporate into overall bidding and contract documents.
2. The design of the water wells will result in an operable deep well facility, complete from the connection to the existing ground water well (drilled by separate contract) to the existing City of Hanford water system, in accordance with City standards and State of California requirements.
3. The City will provide all record drawings of the site location and coordinate with the adjacent properties as needed for storm drainage easements or construction interruptions.
4. It is un derstood that the City will pay all fees that may be required, such as electrical service, gas, telephone, communication devices, etc.
5. It is understood that the City will provide all environmental and zoning approvals.
6. It is understood that the site property corners will be set and located by the City.
7. There are no known hazardous materials on the sites.
ADDITIONAL SERVICES
The following additional services are not included in the scope of work of this proposal but can be provided if requested by the City. If requested, an additional scope and fee will be developed and coordinated with the City. Both parties, prior to proceeding with additional services, shall execute a written amendment to the contract and scope of services.
1. Preparation of CEQA documents. The City will prepare and adopt CEQA documents prior to construction and complete any CEQA -related forms for the DDW water supply permit am endment. Should the City request assistance with the CEQA document, Provost & Pritchard has staff with significant experience with CEQA document preparation, field surveys, and preconstruction surveys, as needed.
2. Preparation or review of NPDES permitting. The co nstruction Contractor shall prepare and file all Construction General Permitting documents to the SMARTs website.
3. Preparation of a construction temporary traffic control plan or traffic handling plan. Construction traffic control plans will be prepared by the construction Contractor.
4. Geotechnical investigation. It is understood that the City will hire a consultant to perform geotechnical investigations at both well sites. If the City requests, Provost & Pritchard will obtain a subconsultant to perform the geotechnical investigation.
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site
5. Treatment system design. It is understood that the City will provide a typical layout to incorporate into the well site plans. If a complete design of the water treatment system for arsenic removal is necessary, Provost & Pritchard has dedicated water treatment staff to complete the design.
6. Potholing of existing underground utilities to verify locations.
7. Construction surveying, including staking/layout and verification of constructed improvements.
8. Preparation of easement documents.
9. Construction inspection.
10. Attend public hearings.
11. Services after completion of the construction phase, such as inspections during any guarantee period and reporting observed discrepancies under guarantees called for in any contract for the project.
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site
SCHEDULE
The following represents our proposed schedule for the project.
Sep-22 Oct-22 Nov-22 Dec-22 Jan-23 Feb-23 Mar-23 Apr-23 May-23 Jun-23 Jul-23 Aug-23 Sep-23 Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24
1.1 Kickoff Meeting (September 21, 2022)
1.2 Data Exchange/Review
1.3 Project Schedule Update
1.4 Design Comments/Recommendations
1.5 Basis of Design Memo
1.6 QA/QC
1.7 Basis of Design Update
2.1 Initial Field Review (both sites)
2.2 Utility Requests (both sites)
2.3 Incorporate utility information
2.4 Topo surveys (both sites)
2.5 Survey Basemaps
3.1 Internal Design Meeting
3.2 Electrical Kickoff
3.3 Well 51/52 Plan Sheet Setup/CAD Kickoff
3.4 Preliminary Site Layout
3.5 Site Sections
3.6 Prepare Preliminary Plans
3.7 Prepare Specifications Table of Contents
3.8 PS&E Preparation/Updates
3.9 Performance Specs for Owner-Pocured Equipment
3.10 QA/QC
3.11 75% Submittal
3.12 PS&E Updates
3.13 QA/QC
3.14 95% Submittal (Draft Final)
3.15 PS&E Updates
3.16 QA/QC
3.17 100% Submittal
3.18 DDW Permit Application
4.1 Bidder RFIs/Prepare Addenda
4.2 Attend Pre-Bid Meeting
4.3 Attend Bid Opening
4.4 Attend Pre-Construction Meeting
4.5 Submittal Review/Response
4.6 Contractor RFI Review/Response
4.7 Contract Change Orders
4.8 Site Review/Visits
4.9 Startup Well 51
4.1 Startup Well 52
Well Construction (Ken Schmidt/Zim)
City of Hanford Reviews
DDW Review
Advertisement
City Procurement of Equipment*
Well Pump and Motor (26 weeks)
Well Pump Enclosure (26 weeks)
Generator (52 weeks)
Motor Control Center (52 weeks)
* Estimated Lead Times based on current construction projects.
TASK
TASK
Work by Others
TASK
TASK
Task 1 Basis of Work
Task 4 Bidding and Construction Support
Task 3 Engineering Design
Task 2 Surveying
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Attachment: Work Order No. 2 - Well 51-52 Site Facilities PSE (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site Faciities PS&El) Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2020 2021 1 2
Program or Project Design Construction Design Construction Engineering 70,000 35,000
Consultant 100,000 50,000
Equipment 350,000 350,000 350,000
Construction 1,400,000 1,400,000 1,400,000
Contingency 140,000 140,000 140,000
Department Overhead 40,000 10,000 25,000 10,000
Total Expenditure $2,100,000 $1,900,000 $0 $460,000 $1,550,000 Funding
391 Water Capital 2,100,000 460,000 550,000
185 Water Impact Fees 1,900,000 1,000,000
Total Funding $2,100,000 $1,900,000 $0 $460,000 $1,550,000 ExpenditureRevenue
New Water Supply Well
The City water system currently has 13 active water supply wells and one standby emergency well. The wells have a total production capacity of approximately 26 million gallons per day.
Funding for the new water supply well will be allocated from water capital reserves. 5-Year Funding Allocation
As development occurs the need to provide additional water capacity and service reliability is necessary. This project would provide funding to install a new deep well as needed.
This project funds the installation of a new deep water well and associated pumping equipment to provide additional City water supply and service reliability.
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Attachment: Budget Page - New Water Wells 51 and 52 (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site Faciities 821638
Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2021 2022 1 2
Program or Project Design Construction Desi gn Construction Engineering 35,000 35,000
Consultant 95,000 80,000
Equipment 350,000 350,000
Construction 1,400,000 1,400,000
Contingency 140,000 140,000
Department Overhead 11,712 10,000 15,000 10,000
Total Expenditure $141,712 $1,900,000 $0 $130,000 $1,900,000 Funding
391 Water Capital 500,000 500,000
185 Water Impact Fees 141,712 1,400,000 130,000 1,400,000 Total Funding $141,712 $1,900,000 $0 $130,000 $1,900,000 ExpenditureRevenue
New Water Supply Well
The City water system currently has 13 active water supply wells and one standby emergency well. The wells have a total production capacity of approximately 26 million gallons per day.
Funding for the new water supply well will be allocated from water capital reserves. 5-Year Funding Allocation
As development occurs the need to provide additional water capacity and service reliability is necessary. This project would provide funding to install a new deep well as needed.
This project funds the installation of a new deep water well and associated pumping equipment to provide additional City water supply and service reliability.
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Attachment: Budget Page - New Water Wells 51 and 52 (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site Faciities 822633
823637
Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2022 2023 2024 2025 2026
Program or Project Construction Design Construction Design Construction Engineering 35,000 35,000
Consultant 95,000 95,000
Equipment 350,000 350,000 350,000
Construction 1,400,000 1,400,000 1,400,000
Contingency 140,000 140,000 140,000
Department Overhead 99,500 5,030 10,000 10,000
Total Expenditure $1,989,500 $135,030 $1,900,000 $130,000 $1,900,000 Funding
0391 Water Capital 523,553 135,030 500,000 130,000 500,000 0185 Water Impact Fees 1,465,947 1,400,000 1,400,000
Total Funding $1,989,500 $135,030 $1,900,000 $130,000 $1,900,000 ExpenditureRevenue
New Water Supply Well
The City water system currently has 13 active water supply wells and one standby emergency well. The wells have a total production capacity of approximately 26 million gallons per day.
Funding for the new water supply well will be allocated from Water Capital Reserves. 5-Year Funding Allocation
As development occurs the need to provide additional water capacity and service reliability is necessary. This project would provide funding to install a new deep well as needed.
This project funds the installation of a new deep water well and associated pumping equipment to provide additional City water supply and service reliability.
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Attachment: Budget Page - New Water Wells 51 and 52 (PW: Award a contract to Provost and Pritchard for Water Wells 51 & 52 Site Faciities
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: Q
SUBJECT:
Public Works: Approval for the purchase of residential and commercial trash, recycle, and organics containers from Wastequip of Statesville, NC in an amount not to exceed $590,000 for fiscal year 2022/23 and appropriation of funds for the purchase.
RECOMMENDATION:
The City Council, by motion, approve the purchase of residential and commercial trash, recycle, and organics containers from Wastequip of Statesville, NC in an amount not to exceed $590,000 for fiscal year 2022/23, and appropriate $472,000 from Refuse operations and $118,000 from Refuse impact fees to fund the purchases.
BACKGROUND:
In order to keep up with refuse service to new residential and commercial developments, expand recycling and organics collection, and to replace containers which have deteriorated and cannot be repaired, the Public Works Department - Refuse Division budget includes annual funding for the purchase of new residential and commercial containers.
The requested funding includes $320,000 for approximately 455 commercial bins and $270,000 for approximately 3,600 residential containers. 80% of the funding ($472,000) is through the refuse operations budget, and the remaining 20% ($118,000) is from refuse impact fees. The requested funding is consistent with the refuse rate study, recently completed.
The existing inventory of all City refuse containers has been purchased from Wastequip. Staff is requesting that the Council approve the sole source purchase from Wastequip because of the benefit of maintaining one brand in inventory. This also allows the City to carry fewer repair parts and utilizes the City's existing parts inventory, lowering maintenance costs. Wastequip containers are very dependable and the company has handled warranty issues without exception.
In addition, as a governmental entity, the City is able to "piggy-back" on various contracts at pre- negotiated contract pricing, including contracts listed by Sourcewell purchasing cooperative.
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Sourcewell uses a competitive bid process to select product suppliers, and each product category undergoes a competitive approach to negotiate contracts for those products. Wastequip has undergone this process and has been designated as a low-cost supplier for waste and recycling equipment and containers. The Sourcewell contract No. 040621-WQI is valid through June 2025.
FISCAL IMPACT:
$470,000 (80%) of the project budget is funded through Refuse Operations, and $118,000 (20%) is funded through refuse impact fees.
ATTACHMENTS:
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: R
SUBJECT:
Public Works: Approval of the Notice of Completion for Tract No. 928 Unit No. 2; Authorization for the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder’s Office.
RECOMMENDATION:
That the City Council, by motion, approve a Notice of Completion for Tract No. 928, Unit No. 2 and authorize the Mayor to execute and the City Clerk to attest and file said Notice with the Kings County Recorder’s Office.
BACKGROUND:
On October 5, 2021 the Council approved the Final Map and Subdivision Agreement (attached for reference) for Tract No. 928 Unit 2, a 43 lots residential subdivision, located as shown on the attached map. The developer of the subdivision is San Joaquin Valley Homes, Presidio JJR Bella Vista II 150, LLC. The developer has completed all public improvements for the subdivision and posted a 10 percent warranty security, which shall remain in effect for a minimum of one year after the attached Notice of Completion is recorded.
FISCAL IMPACT:
The public improvements have been constructed by the developer as required by the subdivision conditions of approval, and no fiscal impact to the budget will result from approval of the Notice of Completion.
ATTACHMENTS:
Recorded FM TR 928-2
928-2 Notice of Completion Recording
928-2 Notice of Completion (.doc)
TR 928-2 Subd Agreement-SIGNED
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Attachment: Recorded FM TR 928-2 (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: Recorded FM TR 928-2 (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: Recorded FM TR 928-2 (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: Recorded FM TR 928-2 (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: Recorded FM TR 928-2 (PW: Notice of Completion for Tract 928, Unit 2) RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located at: Southeast corner of Centennial Drive and Fargo Avenue, in the City of Hanford.
2. The Improvement is particularly described as: Tract 928, Unit 2 Subdivision Infrastructure Improvements, recorded on November 8th, 2021, in Volume 26 of Licensed Surveyor’s Plats, at page 98, Kings County Recorders.
3. The date of completion of the work of Improvement: 08/19/2022
4. The Owner of the work of Improvement: City of Hanford
5. The nature of the owner’s interest or estate: Fee Simple
6. The name of the original contractor for the work of Improvement: San Joaquin Valley Homes
7. The surety for the work of Improvement: Markel Insurance Company – Bond 444050
8. Accepted by minute action of the City Council of the City of Hanford on: __________________, 2022.
I certify under penalty of perjury that the foregoing is true and correct.
Dated this __________day of _______________________, 2022.
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
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Attachment: 928-2 Notice of Completion Recording (PW: Notice of Completion for Tract 928, Unit 2)
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this day of 2022.
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
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Attachment: 928-2 Notice of Completion Recording (PW: Notice of Completion for Tract 928, Unit 2) RECORDING REQUESTED BY:
CITY OF HANFORD
When recorded return to:
City Clerk
City of Hanford
315 North Douty Street
Hanford, California 93230-3951
G.C. 27361.3 - Fee NIL
NOTICE OF COMPLETION
TO WHOM IT MAY CONCERN:
YOU ARE HEREBY NOTIFIED AS FOLLOWS:
1. The work of Improvement is located at: Southeast corner of Centennial Drive and Fargo Avenue, in the City of Hanford.
2. The Improvement is particularly described as: Tract 928, Unit 2 Subdivision Infrastructure Improvements, recorded on November 8th, 2021, in Volume 26 of Licensed Surveyor’s Plats, at page 98, Kings County Recorders.
3. The date of completion of the work of Improvement: 08/19/2022
4. The Owner of the work of Improvement: City of Hanford
5. The nature of the owner’s interest or estate: Fee Simple
6. The name of the original contractor for the work of Improvement: San Joaquin Valley Homes
7. The surety for the work of Improvement: Markel Insurance Company – Bond 444050
8. Accepted by minute action of the City Council of the City of Hanford on: , 2022.
I certify under penalty of perjury that the foregoing is true and correct.
Dated this __________day of _______________________, 2022.
BY:
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
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Attachment: 928-2 Notice of Completion (.doc) (PW: Notice of Completion for Tract 928, Unit 2)
I, the undersigned, say:
I am the person who signed the foregoing notice. I have read the above notice and know its contents, and the facts stated therein are true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed at Hanford, California, this day of 2022.
BY: ________________________________________
Kalish Morrow, Mayor
City of Hanford, County of Kings, State of California
Authority: Section 1181 Civil Code
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Attachment: 928-2 Notice of Completion (.doc) (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
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Attachment: TR 928-2 Subd Agreement-SIGNED (PW: Notice of Completion for Tract 928, Unit 2)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: S
SUBJECT:
Public Works: Approval of a payment to Wastequip Mfg. Toter, LLC, for the purchase of refuse containers for Refuse Operations, in the amount is $115,432.50
RECOMMENDATION:
That the City Council, by motion, approve a payment to Wastequip Mfg. Toter, LLC, for the purchase of refuse containers in the amount is $115,432.50, to be funded through Refuse operating budget.
BACKGROUND:
Each year, the City of Hanford Refuse department budget includes money to purchase commercial and residential containers for trash, recyclables, and organics wastestreams. For many years, purchases have been from Wastequip of Statesville, NC because of the quality and value of their products. City has “piggybacked” on a Sourcewell cooperative purchasing contract to access low cost pricing and issues an annual blanket purchase order (BPO) to Wastequip.
Due to an oversight, staff failed to obtain Council approval to issue a BPO to Wastequip for FY 2022/23. The error was not discovered until after City placed and received the fiscal year’s first order of 636 residential cans ($54,308.85) and 72 commercial recycle and organics bins ($61,123.65). The total amount of the two deliveries is $115,432.50.
Section 2.48.060 of the Hanford Municipal Code dictates that Council must approve all purchases over $50,000.
A separate item on the September 20, 2022 City Council agenda requests authorization to issue a BPO to cover residential and commercial container purchases for the remainder of FY 2022/23.
In general, orders for residential and commercial containers are placed every other month, which accounts for service growth, replacement of worn containers, and service of newly annexed
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areas.
FISCAL IMPACT:
There are sufficient funds available in the Refuse Operations account to fund these purchases.
ATTACHMENTS:
WASTEQUIP 20INV000188216
WASTEQUIP 20INV000200650
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000188216 (PW: Approval of Wastequip invoices for purchase of refuse containers)
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Attachment: WASTEQUIP 20INV000200650 (PW: Approval of Wastequip invoices for purchase of refuse containers)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: T
SUBJECT:
Public Works: Purchase of one Red Devil paint mixer from Roadline Products, of Norwalk, CA in the amount of $12,548.47; declare equipment number 175, commercial paint shaker, as surplus, and appropriate $12,548.47 from Fleet Replacement Reserve for the purchase.
RECOMMENDATION:
That the City Council, by motion:
1. Approve the purchase of one Red Devil commercial paint mixer from Roadline Products, of Norwalk, CA in the amount of $12,548.47
2. Declare equipment number 175, paint shaker, as surplus.
3. Appropriate $12,548.47 from Fleet Replacement Reserves to fund the purchase.
BACKGROUND:
The Fleet Replacement Reserve assigns funds for City fleet replacements. These funds have been assigned by Council in past budget adoptions to replace a commercial paint shaker that has outlived its useful life. The equipment that is scheduled to be replaced has exceeded the City's established replacement lifecycle criteria and has failed completely.
Bids to purchase the one commercial paint shaker, which is used to properly mix paint used in the painting of City regulatory legends and street markings, requests from four vendors with bid results summarized as follows:
Roadline Products of Norwalk CA $12,548.47 Radia of Plymouth MA $15,395.00 Safety Network of Fresno CA No bid submitted Dispensing Technologies of Camarillo CA No bid submitted
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Based on the results of the bids received, staff recommends the purchase from Roadline Products of Norwalk, CA.
FISCAL IMPACT:
The Fleet Replacement Reserve Budget provided an estimate of $12,622 for the purchase a 5 gallon paint mixer. To date, a total of $12,622 has been collected through the City's fleet replacement program. The total purchase price for the new paint mixer is $12,548.47, including tax and delivery.
ATTACHMENTS:
Quotes
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Attachment: Quotes (PW: Purchase of One Replacement Red Devil Paint Shaker)
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Attachment: Quotes (PW: Purchase of One Replacement Red Devil Paint Shaker)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: U
SUBJECT:
Public Works: Award contracts to Power Design Electric, Inc., of Kingsburg, CA for the Civic Park Conduit Boring Project in the amount of $28,557.00 and the Civic Park Electrical Project in the amount of $57,590.00 and establish a construction contingency of $5,000 for each project.
RECOMMENDATION:
That the City Council by motion:
1. Award contract to Power Design Electric, Inc., of Kingsburg, CA for the Civic Park Conduit Boring Project in the amount of $28,557.00,
2. Award contract to Power Design Electric, Inc., of Kingsburg, CA for the Civic Park Electrical Project in the amount of $57,590.00 and,
3. Establish a construction contingency of $5,000 for each project.
BACKGROUND:
On April 19, 2022, Council directed staff to move forward with the electrical infrastructure portion of the proposed project for the Civic Park promenade. This portion of the project is necessary to supply the electrical infrastructure to the chiller unit needed for the Winter Wonderland Ice Rink and to provide electrical service to various areas that are used for events in the Civic park throughout the year.
The electrical infrastructure will provide an underground connection from the existing transformer, on the west side of the Courthouse, to the chiller unit location. This will eliminate the need for extensive surface electrical cables, which pose safety and accessibility challenges for patrons.
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Bids were solicited and opened on September 12, 2022 for both projects. A total of three (3) bids were received for each project. A copy of the Bid Tabulation pages are attached for Council Review.
The contract stipulates that the both projects be completed by October 31, 2022. For each day of delay beyond the approved time, the Contractor shall be assessed $500 per day liquidated damages. If approved, work on this project is expected to begin no later than October 10th, 2022.
FISCAL IMPACT:
On August 16, 2022 Council approved appropriation of funds from the Accumulated Capital Outlay (ACO) Fund in the amount of $175,113. If approved, the proposed projects will utilize $96,147 of that amount. The remaining unused appropriations will be transferred back to the ACO Fund. A copy of the current account inquiry page for the two projects is attached for Council review.
ATTACHMENTS:
Bid Tabulation - Boring
Bid Tabulation - Electrical
21040000-823650 (PROJECT BUDGET)
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Civic Park Conduit Boring Project
Project No. 21040000-823650
Bid Opening: Monday, September 12th @ 2:00pm
ITEM QUANTITY UNIT Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal 1 Mobilization, Site Preparation, Pothole Alignment,
Demobilize, and Appurtenances
1L S 4,000.00 $4,000.00 $17,752.00 $17,752.00 $2,500.00 $2,500.00 2 Horizontal Directional Drilling and Installation of (2) 4” PVC Conduits SCH 40
260 LF 94.45 $24,557.00 $77.43 $20,132.00 $81.25 $48,750.00 $28,557.00 $37,884.00 $51,250.00
Total written in Bid if discrepancy exists $28,557.00 $37,884.00 $51,250.00 (Not on plan holders List, non-responsive)
Power Design Electric, Inc. Dawn Electric, Inc. CINQ 818, Inc.
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Attachment: Bid Tabulation - Boring (PW: Award Civic Park Electrical Infrastructure Projects) Civic Park Electrical Project
Project No. 21040000-823650
Bid Opening: Monday, September 12th @ 2:00pm
ITEM QUANTITY UNIT Unit Cost Subtotal Unit Cost Subtotal Unit Cost Subtotal 1 Mobilization, Site Preparation, Demobilize, and
Appurtenances
1L S 1,250.00 $1,250.00 $5,670.00 $5,670.00 $1,450.00 $1,450.00 2 Install City Provided Pull Boxes (30”x48” N48
Christy Boxes)
2E A 1,500.00 $3,000.00 $2,538.00 $5,076.00 $1,100.00 $2,200.00 3 Make Final 4” PVC Conduit Connections Install
Electrical Panel, Pull All Electrical Wire, and Make
All Electrical Connections Including 4” PVC from
termination to electrical
panel for Full Power
1L S 50,955.00 $50,955.00 $76,599.00 $76,599.00 $45,250.00 $45,250.00 4 Make Connection to Exist Switch Gear For a fully
operable system
1L S 2,385.00 $2,385.00 $2,295.00 $2,295.00 $550.00 $550.00 $57,590.00 $89,640.00 $49,450.00
Total written in Bid if discrepancy exists $57,590.00 $89,640.00 $49,450.00 (Not on plan holders List, non-responsive)
Dawn Electric, Inc. CINQ 818, Inc.Power Design Electric, Inc.
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Attachment: Bid Tabulation - Electrical (PW: Award Civic Park Electrical Infrastructure Projects) City of Hanford, CA
G/L ACCOUNT - MASTER INQUIRY
Report generated: 09/13/2022 11:35
User: tdihel
Program ID: glactinq
Org code: 21040000 ACCUM CAPITAL OUTLAY Type: E Object code: 823650 CIVIC PARK ELECTRICAL PROJECT Status: A Project code: Budgetary: Y Fund 0004 ACCUM CAPITAL OUTLAY
Function 08 OTHER
Department 210400 ACCUM CAPITAL OUTLAY
Division 21040000 ACCUM CAPITAL OUTLAY
FUTURE 000000000 UNDEFINED
*UNKNOWN*
*UNKNOWN*
Full description: CIVIC PARK ELECTRICAL PROJECT Short desc: CIVIC ELEC Reference Acct: Auto-encumber? (Y/N) N --------- CURRENT YEAR MONTHLY AMOUNTS ----------
PER ACTUAL ENCUMBRANCE BUD TRANSFER BUDGET 00 .00 .00 .00 .00 01 .00 .00 .00 .00 02 .00 .00 .00 .00 03 .00 .00 .00 .00 04 .00 .00 .00 .00 05 .00 .00 .00 .00 06 .00 .00 .00 .00 07 .00 .00 .00 .00 08 .00 .00 .00 .00 09 .00 .00 .00 .00 10 .00 .00 .00 .00 11 .00 .00 .00 .00 12 .00 .00 .00 .00 13 .00 .00 .00 .00 Tot: .00 .00 .00 .00 ---------- CURRENT YEAR TOTAL AMOUNTS -----------
Actual (Memo) .00 Original Budget .00 Encumbrances .00 Budget Tranfr In .00 Requisitions .00 Budget Tranfr Out .00 Total .00 Carry Fwd Budget .00 Available Budget .00 Carry Fwd Bud Tfr .00 Percent Used .00 Revised Budget .00 Inceptn to SOY .00 Inceptn Orig Bud .00 Inceptn Revsd Bud .00
Encumb-Last Yr .00 .00 Actual-Last Yr .00 .00 Estim-Actual .00 .00 .00 .00
.00
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Attachment: 21040000-823650 (PROJECT BUDGET) (PW: Award Civic Park Electrical Infrastructure Projects) City of Hanford, CA
G/L ACCOUNT - MASTER INQUIRY
Report generated: 09/13/2022 11:35
User: tdihel
Program ID: glactinq
LAST YEAR MONTHLY AMOUNTS
PER ACTUAL ENCUMBRANCE BUDGET 00 .00 .00 .00 01 .00 .00 .00 02 .00 .00 .00 03 .00 .00 .00 04 .00 .00 .00 05 .00 .00 .00 06 .00 .00 .00 07 .00 .00 .00 08 .00 .00 .00 09 .00 .00 .00 10 .00 .00 .00 11 .00 .00 .00 12 .00 .00 .00 13 .00 .00 .00 Tot: .00 .00 .00 ----------- PRIOR YEARS TOTAL AMOUNTS -----------
2021 Actual .00 2021 Orig Budget .00 2021 Closed @ YE .00 2021 Bud Tfr In .00 2021 Encumbrance .00 2021 Bud Tfr Out .00 2021 Memo Bal .00 2021 C Fwd Budget .00 2020 Actual .00 2021 Revsd Budget .00 2019 Actual .00
2018 Actual .00 2020 Orig Budget .00 2017 Actual .00 2020 Revsd Budget .00 2016 Actual .00 2019 Orig Budget .00 2015 Actual .00 2019 Revsd Budget .00 2014 Actual .00
2013 Actual .00 2021 0.00 2012 Actual .00 2020 0.00 2019 0.00
-------------- FUTURE YEAR AMOUNTS --------------
PER 2023 BUDGET BUDGET 00 .00 2023 .00 .00 01 .00 2023 .00 .00 02 183,072.24 2023 .00 .00 03 .00 2023 .00 .00 04 .00 2023 .00 .00 05 .00 2023 Revised 183,072.24 06 .00 2024 Estimate .00 .00 07 .00 2025 Estimate .00 .00 08 .00 2026 Estimate .00 .00 09 .00 2027 Estimate .00 .00 10 .00
11 .00 2023 Memo Bal .00 12 .00 2023 Encumbrance 4,642.08 13 .00 2023 Requisition .00 Tot: 183,072.24
----------------- ACCOUNT NOTES -----------------
** END OF REPORT - Generated by Taylor Dihel - Tyler Logi **
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Attachment: 21040000-823650 (PROJECT BUDGET) (PW: Award Civic Park Electrical Infrastructure Projects)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: V
SUBJECT:
Police: Approval of a Memorandum of Understanding (MOU) with the Kings County Office of Education (KCOE) for the installation, maintenance and access of Hanford Police And Fire radio equipment on KCOE tower sites.
RECOMMENDATION:
That the City Council, by motion, Approve the MOU with the Kings County Office of Education to use tower space owned by Kings County Office of Education for the installation of public safety communications equipment and authorize the City Manager to execute the MOU.
BACKGROUND:
The Hanford Police Department is in the middle of the council-approved upgrade to the Police and Fire Communications system. This upgrade will replace existing outdated un-repairable equipment. As part of this process the communication towers owned by the Kings County Office of Education (KCOE) was identified as the best locations in the City to place this equipment. The schools are strategically placed around the City in a manner similar to what is required of our radio antennas. The contract will allow for the following:
1. Placement of equipment at the identified sites with no tower rental costs.
2. Identifies requirements for equipment placement on towers.
3. Who pays for installation costs of equipment. (This is already approved and budgeted)
4. Insurance requirements.
5. Communication tower access.
6. Indemnification agreements.
7. Term and termination agreements
The placement of the equipment on these towers saves the City the expense of having to build their own towers, but also represent the best location of our Public Safety Communication equipment. This agreement was reviewed and approved by the city attorney.
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FISCAL IMPACT:
There is no cost associated with the signing of this MOU. This does not change the previously approved costs estimates.
ATTACHMENTS:
MOU_CityofHanfordREv2
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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Attachment: MOU_CityofHanfordREv2 (PD: Kings County Office Of Education MOU)
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: W
SUBJECT:
Police: Authorization of a Sole-Source Purchase of One (1) 2022 Dodge Durango Pursuit vehicle from Wondries Fleet Group, of Watsonville, Ca.; Appropriation of $61,056 from the General Fund for the vehicle purchase for a corporal position in the Traffic Enforcement Division with $46,872.50 of the cost to be covered by grant reimbursement.
RECOMMENDATION:
That City Council, by motion, authorize the sole-source purchase of the vehicle and appropriate $61,056 from the General Fund for the purchase and upfitting of the police vehicle.
BACKGROUND:
The Hanford City Council previously approved a CHP Grant that authorized the purchase of a police vehicle. At the time of that approval staff did not have in our possession the complete upfitting costs of the vehicle. Those costs are attached and summarized below.
VEHICLE COSTS
Vehicle - $43,520.08
Upfitting Cost - $16,496.48
Graphics Cost -$1,038.90
Total Vehicle Cost: 61,055.46
REIMBURSEMENT
CHP Grant - $41,148.00
Traffic Safety Grant - $5,724.50
Total Reimbursement - $46,872.50
TOTAL COST OF VEHICLE TO THE CITY: $14,182.96
This vehicle will allow us to move a 4th Corporal into this position to provide a better level of traffic enforcement in the City. Traffic problems are one of our number one complaints that we
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receive. This vehicle will be utilized by this supervisor to oversee and participate in our grants and traffic safety programs.
FISCAL IMPACT:
The vehicle has a purchase price of $61,056 fully outfitted. The grant amounts are $46,872.50, leaving a balance of $14,183.50 to be paid for out of City funds. Staff requests an appropriation of $61,056 from the General Fund for this purchase which includes the City portion and grant reimbursements.
ATTACHMENTS:
DOC025
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: A
SUBJECT:
Police: Public Hearing regarding the FY 2021 Edward Byrne Memorial Justice Assistance Grant and authorization for the City Manager to execute an MOU between the City of Hanford and Lemoore PD for the Grant Funding, and appropriate $21,778.00 from the City's General Fund to fund the purchase new slide assemblies and romeo sights for the Hanford Police Department to be reimbursed by the FY2022 JAG Grant.
RECOMMENDATION:
That the City Council conduct a public hearing and by motion, authorize the City Manager to execute an MOU between the City of Hanford and Lemoore PD. Also approve the use of the FY2022 Jag Grant funding to purchase new slide assemblies and romeo sights for the Hanford Police Department. .
BACKGROUND:
The City of Hanford has been notified that the Hanford Police Department is eligible to receive $21,778 in grant funds from the fiscal year 2022 Jag Grant monies to be used to purchase new slide and sight assemblies. The grant will require the signing of a Memorandum of Understanding between the City of Hanford and Kings County. Per this MOU, Kings County would receive $10,595.00 in additional grant funding as well.
The Hanford Police Department utilizes the Sig Sauer P226 as it's department handgun. The new standard is to equip these firearms with new sights. These new sights are red dot sights and will dramatically improve target acquisition and accuracy. With the li ability associated with this equipment any improvement in these areas is beneficial to the officer, department, community and City.
The MOU must be approved as the Hanford Police Department is the only agency authorized to accept the funds and distribute them to the Lemoore Police Department.
FISCAL IMPACT:
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$21,778.00 to be awarded to Hanford Police Department from FY 2021 Edward Byrne Memorial Justice Assistance Grant Program
ATTACHMENTS:
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: B
SUBJECT:
Community Development: Public hearing to Accept comments and Approve the submission of the 2021/22 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report.
FISCAL IMPACT:
ATTACHMENTS:
Staff Report - CAPER.Hanford.9.20.22
EXHIBIT A - Goals, Objectives and Outcomes AP21
AP21 CAPER DRAFT
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CITY OF HANFORD CITY COUNCIL
STAFF REPORT
MEETING DATE: Tuesday, September 20, 2022
SUBJECT: 2021/22 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report
(CAPER)
STAFF RECOMMENDATION
Staff recommends that the City Council:
1. Conduct a public hearing and approve the submission of the 2021/22 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report.
BACKGROUND
The Consolidated Annual Performance and Evaluation Report (CAPER) is required of all jurisdictions that receive CDBG entitlement funds from the U.S. Department of Housing and Urban Development (HUD). The purpose of the CAPER is to highlight the City’s success in using CDBG funds to meet the housing and community development goals contained in the City’s Five - year Consolidated Plan. The City’s grant allocation for the 2021/22 Program Year (PY) was $558,523.
Submission of the CAPER is due to HUD within 90 days after the program year-end on June 30, 2022.
The CAPER includes a Narrative, Financial Summary, and Summary of Annual Goals and Objectives. The majority of the CAPER, except the narrative, is generated by HUD's computer mainframe system, known as IDIS (Integrated Disbursement and Information System). Throughout the year, staff enters data into the system to track expenditures and activity progress.
The Consolidated Annual Performance and Evaluation Report is comprised of the following components:
Narrative: The narrative describes activities undertaken during the 2021-2022 fiscal year.
The City's activities are evaluated for their consistency with the Annual Plan and the five- year strategies and priorities adopted by the City in the Consolidated Plan.
Summary of Specific Annual Goals and Objectives: The Summary of Specific Annual Goals and Objectives provides the budgeted amounts, expenditure amounts, and
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Attachment: Staff Report - CAPER.Hanford.9.20.22 (CDBG -2021- CAPER) program outcomes for each program activity. (see Attachment A -1, Table 1 - Accomplishment)
Public Review and Comment: Draft copies of the proposed CAPER were made available for a 15 -day review period from September 3, 202 2, to September 20, 2022. As of the date of preparation of this report, no comments have been received.
FISCAL IMPACT
Failure to approve the plans and submit them to HUD will result in the City not receiving its HUD allocations.
ATTACHMENTS
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Attachment: Staff Report - CAPER.Hanford.9.20.22 (CDBG -2021- CAPER) EXHIBIT 1- TABLE 1
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each grantee’s program year goals. 2021 Action Plan
Goal Category Source /
Amount
Indicator Unit of
Measure
Expected
Strategic
Plan
Actual
Strategic
Plan
Percent
Complete
Expected
Program
Year
Actual
Program
Year
Percent
Completed
Maintain and
promote
neighborhood
preservation
PAL Parking
Lot
Improvements
Non-Housing
Community
Development
CDBG:
$239,000
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 13250 13490 0.00% 13335 13490
Project
Delayed
due to
supply and
demand
shortage
Provide
decent
affordable
housing
Housing
Rehab
Affordable
Housing
Homeless
CDBG:
$179,008
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 40 52 90% 13 16 46%
Provide
decent
affordable
housing
Affordable
Housing
Homeless
CDBG: $0 Rental units
constructed
Household
Housing
Unit
2 0 0.00% 0 0 0%
Provide
decent
affordable
housing
Affordable
Housing
Homeless
CDBG: $0
HOME PI
funded
RDA
Reuse
Homeowner
Housing Added
Household
Housing
Unit
2 4 200 % 2 4 200%
Provide
decent
affordable
housing
Affordable
Housing
Homeless
CDBG-
CV:
$145,000
Tenant-based
rental assistance
/ Rapid
Rehousing
Households
Assisted 40 40 100% 40 40 100%
Economic
Development
Affordable
Housing
Homeless
CDBG-CV
$124,000
Jobs
created/retained Jobs 20 21 105% 20 21 105%
Support
special needs
programs and
services
Homeless
Non-Homeless
Special Needs
Food Relief
Program.
CDBG-CV
$150,307
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 1250 1152 92.16% 1152 1152 100.00%
Public
Facilities
Building
Improvements
Rehabilitation
of Motel for
Housing
CDBG-
CV:
$238,702
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 21 21 0.00% 0 0
0.00%
Project
Delayed
due to
Funding
Planning Planning and
Administration
CDBG:
$126,513
CDBG-
CV:
$30,000
Other
Other N/A N/A N/A N/A N/A N/A
Table 1 - Accomplishments – Program Year & Strategic Plan to Date
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AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: A
SUBJECT:
City Attorney: Council review and direction regarding a claim filed by Christopher Johnson
RECOMMENDATION:
It is recommended that the City Council take action in accordance with the recommendation of the Third Party Administrator and the City Attorney and reject the claim filed by Christopher Johnson for
damage to his vehicle.
BACKGROUND:
Christopher Johnson’s vehicle was allegedly damaged by a large branch that fell from a tree located in the City-owned parking lot located immediately east of the Carnegie Museum building. A copy of Mr. Johnson’s claim is attached.
The City is not automatically liable if a City tree damages a person’s property. Rather, there are two (2) bases under which the City may be liable: (i) inverse condemnation applies if the tree is a City “improvement”; or (ii) the tree creates a “dangerous condition.”
1. Inverse Condemnation
Article I, Section 19 of the California Constitution allows a party to recover “just compensation” from a public entity for private property that is “taken or damaged for public use.” In an inverse condemnation case, a property owner may recover for physical injury to property caused by a public improvement “as deliberately designed and constructed . . . whether foreseeable or not.” Albers v. County of Los Angeles (1962) 62 Cal.2d 250, 263-264. In other words, the City may be liable for any damage to private property caused by a “public improvement” as that improvement was deliberately designed, constructed, or maintained.
Pacific Bell v. City of San Diego (2000) 81 Cal.App.4 th 596, 610 96 Cal. Rptr. 2d 89.
The appellate court in Mercury Casualty Company v. City of Pasadena (2017) 14 Cal.App.5 th 917, 222 Cal.Rprt.3d. 408 examined an inverse condemnation case involving a tree owned by the City of Pasadena. The tree in question, which was located in a park strip, was damaged during a freak storm, and caused significant damage to a private residence.
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AGENDA
STAFF REPORT
2 The Mercury Casualty court determined that, in order for a tree to be a “public improvement” for purposes of inverse condemnation, it must be “deliberately planted by or at the direction of the government entity as part of a planned project or design serving a public purpose, such as to enhance the appearance of a public road.” Id. at 928.
In Mercury Casualty, the trial court ruled in favor of the insurance company for the owner of the home damaged by the city-owned tree, but the appellate court overruled the decision. The appellate court decided in Pasadena’s favor because there was no evidence that the tree was planted by or at the direction of Pasadena, and, therefore, the tree was not a “public improvement” for purposes of inverse condemnation.
Like the Mercury Casualty case, there is no evidence that the tree that allegedly damaged Mr. Johnson’s vehicle was planted by or at the direction of the City. The party responsible for planting the tree is unknown.
Conclusion: The City is not liable for damage to Mr. Johnson’s vehicle under inverse condemnation because there is no evidence that the tree that allegedly damaged his vehicle was planted by the City or at the City’s direction.
2. Liability for Dangerous Condition of Property
Even through the City may not be liable under inverse condemnation, the City may still face liability under Government Code Sections 835 and 835.2. Under these statutes, a plaintiff must prove the following to prevail:
· The City owned or controlled the tree at the time of the incident; and · The tree was in a dangerous condition at the time of the incident; and · The plaintiff’s injuries were directly caused by the dangerous condition; and · The incident was a reasonably foreseeable consequence of the condition and either:
o A public employee negligently or wrongfully created the dangerous condition; or o The City has actual notice or constructive notice of the dangerous condition before the incident.
Actual notice: City has actual knowledge of the condition and knew or should have known of its dangerous character.
Constructive notice: Condition existed for such period and was of such an obvious nature that the City, in the exercise of due care, should have discovered the dangerous condition.
Example of constructive notice:
In Edwards v. San Diego (1932) 126 Cal.App. 1, 14 P.2d 119, the City of San Diego was
3 found to have constructive knowledge of a dangerous tree under the following circumstances:
· The top of a tall palm tree, which was located in a public park, broke off and killed a young woman.
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· A few months before the incident an “experienced nurseryman” observed that a limb from the tree broke off and struck another person and the limb was rotten and decayed. A police officer in the vicinity of this earlier incident examined other trees in the park and notice that several of them were rotten, cracked, open, and spongy in appearance.
· One to two years prior to the incident, a gardener noticed that the tree was partly decayed and that the decay was observable from across the street. · A San Diego County ag. inspector noticed after the incident that the trunk of the tree showed dry rot.
· Based upon this evidence, the appellate court concluded, “[I]t appears from the evidence . . . that a condition existed which had been observable to others for a period of nearly two years, and which may well have been taken by the jury as one which should have been seen and remedied by the city officials. . . .” In Mr. Johnson’s matter, the critical element under Government Code Sections 835 and 835.2 is whether the incident was reasonably foreseeable and: (i) there was negligence of intentional misconduct by a City employee; or (ii) the City had actual or constructive knowledge of the tree’s condition before the incident.
The tree at issue was trimmed by City personnel approximately six (6) months prior to the incident as part of the City’s routine maintenance efforts. The tree appeared healthy at the time of trimming and no dangerous conditions were observed by City personnel at the time the tree was trimmed. The tree may have been damage by a weather event after it was trimmed In Mercury Casualty, the appellate court determined that, even if the tree at issue had been planted by the City of Pasadena, Pasadena’s five-year inspection program was reasonable and involved more frequent inspections than many other cities.
Conclusion: There is no evidence that a City employee was negligent or engaged in intentional misconduct with respect to the tree that allegedly damaged Mr. Johnson’s vehicle.
Likewise, there is no record that the City had actual or constructive notice that the tree may have been damaged. On the contrary, the tree had been inspected and pruned by City personnel within six (6) months of the event. The City maintains more than six thousand (6,000) trees, and it acted reasonably with respect to the tree at issue. Therefore, the City has no liability for a “dangerous condition” under Government Code Sections 635 and 635.2.
FISCAL IMPACT: None
4 ATTACHMENTS: Christopher Johnson Claim and pictures.
FISCAL IMPACT:
ATTACHMENTS:
C. Johnson vehicle images
Johnson, C. Claim
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Attachment: C. Johnson vehicle images (City Attorney: Christopher Johnson Claim)
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Attachment: C. Johnson vehicle images (City Attorney: Christopher Johnson Claim)
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Attachment: C. Johnson vehicle images (City Attorney: Christopher Johnson Claim)
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Attachment: Johnson, C. Claim (City Attorney: Christopher Johnson Claim)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: B
SUBJECT:
Community Development: Authorization for City Staff to apply for the Reconnecting Communities Pilot (RCP) Discretionary Grant Program for improvements to the SR 198 and 9th Street interchange.
RECOMMENDATION:
Authorize City Staff to Submit an Application for the Reconnecting Communities Pilot (RCP) Discretionary Grant Program
BACKGROUND:
In June 2022, CalTrans District 6, in coordination with the City, applied for the Federal Reconnecting Communities Pilot Grant Program to improve the SR 198 and 9th Street interchange. Ultimately, no projects within District 6 were selected for funding; however, the U.S. Department of Transportation (USDOT) has announced another grant opportunity that could potentially fund the project. The Reconnecting Communities Pilot (RCP) Discretionary Grant Program allows cities and metropolitan planning organizations to apply for funding directly from USDOT for projects that "reconnect communities by removing, retrofitting, or mitigating highways or other transportation facilities that create barriers to community connectivity, including to mobility, access, or economic development".
Staff is proposing to submit an application for improvements, at the SR 198 and 9th Ave interchange, that meet the grant and policy priorities in the DOT Strategic Plan and reconnects the southern and northern portions of Hanford, which are currently bisected by SR 198.
The project scope entails upgrading a 1.4 mile section of expressway to full access control freeway eliminating an at grade intersection with limited access. In addition to the intersection improvements the project plans to invest in a safe and accessible bicycle and pedestrian infrastructure by closing gaps on SR 198 which intersects local active transportation and the transit network. The bridge portion of the project will provide for pedestrian and bicycle facilities connecting the north and south sides of the City of Hanford. The new interchange will
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facilitate the movement of goods by enhancing access from SR 198 to nearby manufacturing and intermodal facilities.
The estimated total project cost is $43,000,000 and the RCP Grant will cover 50% of the overall cost.
FISCAL IMPACT:
A local match of at least 20% will be required.
FISCAL IMPACT:
ATTACHMENTS:
Resolution 22-38-R
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RESOLUTION NO. 22-38-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD,
CALIFORNIA, AUTHORIZING CITY STAFF TO SUBMIT AN APPLICATION FOR
THE RECONNECTING COMMUNITIES PILOT (RCP) DISCRETIONARY GRANT
PROGRAM
At regular meeting of the City Council of the City of Hanford duly called and held on September 20, 2022, it was moved by Council Member , and seconded by Council Member, and carried that the following resolution be adopted
WHEREAS, the Reconnecting Communities Pilot (RCP) Discretionary Grant Program reconnects communities by removing, retrofitting, or mitigating highways or other transportation facilities that create barriers to community connectivity, including to mobility, access, or economic development; and,
WHEREAS, the City of Hanford wishes to submit a joint application with the Kings County Association of Governments to apply for RCP Discretionary Grant Program; and,
WHEREAS, the City of Hanford has identified the State Route 198 and 9th Street intersection as the project; and,
WHEREAS, the estimated project cost is $43,000,000; and,
NOW, THEREFORE, BE IT RESOLVED that the Hanford City Council authorizes City Staff to submit an application for the Reconnecting Communities Pilot (RCP) Discretionary Grant Program.
PASSED, ADOPTED AND APPROVED at a regular meeting of the City Council of the City of Hanford held on September 20, 2022, by the following vote:
AYES: _________________________________________________________________
NOES:_________________________________________________________________
ABSTAIN:_____________________________________________________________
ABSENT: ______________________________________________________________
Approved ___________________________________
Kalish Morrow
Mayor of the City of Hanford
ATTEST:
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Attachment: Resolution 22-38-R (CD: Authorization to Apply for RCP Grant Program)
____________________________
Natalie Corral
City Clerk
STATE OF CALIFORNIA )
COUNTY OF KINGS )
CITY OF HANFORD )
I, Natalie Corral, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 20th day of September 2022.
Date: ____________________ ___________________________________ City Clerk
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Attachment: Resolution 22-38-R (CD: Authorization to Apply for RCP Grant Program)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION: C
SUBJECT:
Public Works: Approval of amendment to professional services agreement with QK, Inc. of Visalia, CA not to exceed $928,877 for the design and professional engineering services for the East Lacey Boulevard Pedestrian and Bicycle Safety project from 10th Avenue to east of Sierra Drive; and for design of Traffic Signal at Lacey Boulevard and 9th Avenue.
RECOMMENDATION:
That the City Council by motion:
1. Approve the attached Work Order No. 1 with QK, Inc. of Visalia, CA for Professional Engineering Services for East Lacey Boulevard reconstruction from 10th Avenue to east of Sierra Drive, for a cost not to exceed amount of $869,482.90.
2. Approve the attached Work Order No. 2 with QK, Inc. of Visalia, CA for Traffic Signal Design at East Lacey Boulevard and 9th Avenue, for a cost not to exceed amount of $59,193.33.
BACKGROUND:
This project will involve the widening and reconstruction of East Lacey Boulevard, from 10th Avenue to east of Sierra Drive, to facilitate two lanes in each direction of travel plus a center dual left turn lane. Improvements will include the reconstruction of existing pavement section, installation of a new drainage collection/disposal system including construction of two new drainage basins, installation of curbs, gutters, sidewalks, drive approaches and ADA ramps, additional street lighting, and installation of a traffic signal system at East Lacey Boulevard and 9th Avenue.
This East Lacey Boulevard Preliminary Engineering design project has received grant funding through a Federal Pedestrian Facilities, Active Transportation Program (ATP) and Congestion Mitigated Air Quality (CMAQ) grants. The Traffic Signal design project has received grant
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funding through a CMAQ grant and city transportation funds. Grant funding that is currently authorized for the project is for the Preliminary Engineering (PE) phase of the projects.
Preliminary Engineering work includes environmental studies, National Environmental Policy Act (NEPA) approval, CEQA approval, utility investigations and engineering work associated with utility relocation, preliminary design, final design including Plans, Specifications and Estimates (PS&E) and other related work leading the construction of the project. Preliminary Right of Way (ROW) activities include pre-acquisition activities such as estimating, title search, legal descriptions, and preliminary property map preparation and studies as needed for NEPA compliance.
The City has prepared a Design Masterplan for the project that identifies the preliminary alignments, grades, right of way, utilities, tributary areas, storm drainage design and basins. The Consultant will prepare three separate sets of construction documents (PS&E) for East Lacey Boulevard, comprising of a bid ready set of documents.
This project will improve traffic flow capacity and safety by providing additional travel lanes, a protected left turn lane, and the installation of a traffic signal system at the intersection of East Lacey Boulevard and 9th Avenue. Drainage and pedestrian safety will also be improved with the addition of curb, gutter, sidewalks and street lighting.
Attached are Work Orders No. 1 and 2 with QK, Inc. These are an amendment to the City’s On- Call Engineering Services Agreements with QK, Inc. that was previously approved by Council on March 29, 2021. The contract work orders specify that all design work and project coordination services will be performed in conformance with the City's existing professional services agreements on a time and material basis at rates set forth in the established fee schedules at a not to exceed cost of $928,877.
FISCAL IMPACT:
East Lacey Boulevard Pedestrian Facilities project from 10th Avenue to east of Sierra Drive:
The Capital Improvement Program (CIP) adopted by Council has appropriated the funding for engineering services for this project. The total cost for design services will be billed on time and materials basis not to exceed $869,482.90. This project has received Federal Funding from the Pedestrian Facilities ATP grant in the amount of $44,200 and an additional $500,000 through CMAQ funding. The design phase is fully funded.
Traffic Signal at East Lacey Boulevard and 9th Avenue:
The Capital Improvement Program provides $15,193.00 for engineering services for this project.
This project has additionally received Federal Funding from the Congestion Mitigated Air Quality (CMAQ) grant in the amount of $44,000. The total cost for design services will be billed on a time and materials basis not to exceed $59,193.33. The design phase is fully funded.
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Attached are the CIP pages for Council review. At the time of this report there was currently a remainder of $5,034,000 appropriated for these projects of which the $928,877 will reduce available appropriation. Upon completion of the design phase, staff will bring these projects back for consideration to go out to bid and a final recommendation for additional appropriation as required for construction.
ATTACHMENTS:
Work Order No. 1-East Lacey Reconstruct 10th - Sierra
Work Order No. 2-Traffic Signal 9th at Lacey
Budget Pages
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Job Acct. # 20620000-821619
CITY OF HANFORD
Department of Public Works
Focused On Our Community 24/7
900 South 10th Avenue • HANFORD, CA 93230-5234 • (559) 585-2550
This is an amendment to the agreement between QK, Inc. and the City of Hanford dated April 6, 2021, and therefore all work to be performed under this work order shall comply with all provisions of said agreement.
Work performed shall be paid in accordance with the hourly rates established in the fee schedule contained in the Professional Agreement for On Call Engineering Services, and the scope of work described in the attached proposal, but not to exceed $869,482.90 without an approved change order executed by the City of Hanford and Moore Twining.
Scope of Work:
Preliminary Engineering for East Lacey Boulevard Pedestrian Facilities Improvements from 10 th Avenue
to east of Sierra Drive. See attached Scope of Work.
By: _____________________________ Dated: ________________________ Jeff Cowart, P.E.
Vice President, QK Inc.
By: _____________________________ Dated: ________________________ James Ross
Acting Public Works Director
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Attachment: Work Order No. 1-East Lacey Reconstruct 10th - Sierra (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal QK Project Manager: Kelly Riddle
Project Name: East Lacey Blvd Pedestrian Facilities Project (Phase 1a) QK Proposal No. P220325
TOTAL QK LABORTOTAL SUBCONSULTANTSTOTALEXPENSESTOTALS
$30,517.96 $0.00 $0.00 $30,517.96
$3,629.53 $0.00 $0.00 $3,629.53
$14,096.24 $0.00 $0.00 $14,096.24
3.1 - CEQA $7,983.38 $0.00 $0.00 $7,983.38
3.2 - NEPA $6,112.86 $0.00 $0.00 $6,112.86
$53,258.84 $19,295.91 $46.00 $72,600.75
4.1 - Supplemental Topographic Survey $12,120.61 $7,935.35 $0.00 $20,055.96
4.2 - Data Collection $2,915.40 $0.00 $0.00 $2,915.40
4.3 - Utility Identification and Plat Map Request $3,544.34 $6,270.07 $23.00 $9,837.41
4.4 - Preliminary Plans $25,609.67 $0.00 $23.00 $25,632.67
4.5 - Preliminary Right of Way and Easements $3,747.32 $0.00 $0.00 $3,747.32
4.6 - Potholing $5,321.50 $5,090.49 $0.00 $10,411.99
$20,060.74 $119,131.29 $0.00 $139,192.03
$88,212.44 $0.00 $0.00 $88,212.44
6.1 - Legal Descriptions, Exhibits of Right of Way, and Easements $40,967.52 $0.00 $0.00 $40,967.52
6.2 - Appraisal Exhibits $32,390.76 $0.00 $0.00 $32,390.76
6.3 - Stake Existing and Proposed Right of Way $14,854.16 $0.00 $0.00 $14,854.16 $124,030.53 $17,656.79 $69.00 $141,756.32
7.1 - 60% PS&E $58,984.57 $6,947.64 $23.00 $65,955.21
7.2 - 60% Submittal $1,953.81 $0.00 $0.00 $1,953.81
7.3 - 90% PS&E $28,565.94 $6,947.64 $23.00 $35,536.58
7.4 - 90% Submittal $2,117.60 $0.00 $0.00 $2,117.60
7.5 - 100% PS&E $28,565.94 $1,948.03 $23.00 $30,536.97
7.6 - 100% PS&E Submittal $2,117.60 $0.00 $0.00 $2,117.60
7.7 - Furnish Construction Documents $1,725.07 $1,813.47 $0.00 $3,538.54 $9,582.09 $703.73 $23.00 $10,308.82
$12,976.90 $1,234.33 $23.00 $14,234.23
$356,365.27 $158,022.05 $161.00 $514,548.32
Notes:
1. Expenses for reproduction, mailing, mileage, etc. are billed per our attached Charge Rate Schedule.
2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.
4. Fees for field surveying activities are subject to the payment of Prevailing Wages for Kings County.
Task 4.0 – Preliminary Design Phase
Task Description
Task 1.0 – Project Management
REVISED COST PROPOSAL SUMMARY
Client Name: City of Hanford
Task 2.0 – Project Initiation
Task 3.0 – Environmental Compliance
3. When a Task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required typical of on-call type services. QK will work with the client to set expectations where applicable.
Task 5.0 – Utility Coordination
Task 6.0 – Right of Way Phase
TOTALS - Phase 1a
Task 7.0 – PS&E Phase
Task 8.0 – Bidding Services Phase
Task 9.0 – Construction Administration Services Phase
09/01/22 Page 1 of 1
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Attachment: Work Order No. 1-East Lacey Reconstruct 10th - Sierra (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal QK Project Manager: Kelly Riddle
Project Name: East Lacey Blvd Pedestrian Facilities Project (Phase 2) QK Proposal No. P220325
TOTAL QK LABORTOTAL SUBCONSULTANTSTOTALEXPENSESTOTALS
$16,843.28 $0.00 $0.00 $16,843.28
$3,274.67 $0.00 $0.00 $3,274.67
$14,096.24 $0.00 $0.00 $14,096.24
3.1 - CEQA $7,983.38 $0.00 $0.00 $7,983.38
3.2 - NEPA $6,112.86 $0.00 $0.00 $6,112.86
$46,727.16 $12,499.09 $46.00 $59,272.25
4.1 - Supplemental Topographic Survey $10,244.43 $6,126.59 $0.00 $16,371.02
4.2 - Data Collection $2,915.40 $0.00 $0.00 $2,915.40
4.3 - Utility Identification and Plat Map Request $3,569.91 $1,282.02 $23.00 $4,874.93
4.4 - Preliminary Plans $21,362.65 $0.00 $23.00 $21,385.65
4.5 - Preliminary Right of Way and Easements $3,313.27 $0.00 $0.00 $3,313.27
4.6 - Potholing $5,321.50 $5,090.49 $0.00 $10,411.99
$15,834.77 $41,451.82 $0.00 $57,286.59
$73,182.64 $0.00 $0.00 $73,182.64
6.1 - Legal Descriptions, Exhibits of Right of Way, and Easements $32,603.68 $0.00 $0.00 $32,603.68
6.2 - Appraisal Exhibits $26,150.64 $0.00 $0.00 $26,150.64
6.3 - Stake Existing and Proposed Right of Way $14,428.32 $0.00 $0.00 $14,428.32 $94,269.31 $12,583.23 $69.00 $106,921.54
7.1 - 60% PS&E $42,695.60 $4,497.50 $23.00 $47,216.10
7.2 - 60% Submittal $2,297.76 $0.00 $0.00 $2,297.76
7.3 - 90% PS&E $21,477.68 $4,497.50 $23.00 $25,998.18
7.4 - 90% Submittal $2,297.76 $0.00 $0.00 $2,297.76
7.5 - 100% PS&E $21,477.68 $1,236.78 $23.00 $22,737.46
7.6 - 100% Submittal $2,297.76 $0.00 $0.00 $2,297.76
7.7 - Furnish Construction Documents $1,725.07 $2,351.45 $0.00 $4,076.52 $9,549.33 $703.70 $23.00 $10,276.03
$12,609.98 $1,148.35 $23.00 $13,781.33
$286,387.38 $68,386.20 $161.00 $354,934.58
Notes:
1. Expenses for reproduction, mailing, mileage, etc. are billed per our attached Charge Rate Schedule.
2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.
4. Fees for field surveying activities are subject to the payment of Prevailing Wages for Kings County.
Task 4.0 – Preliminary Design Phase
Task Description
Task 1.0 – Project Management
REVISED COST PROPOSAL SUMMARY
Client Name: City of Hanford
Task 2.0 – Project Initiation
Task 3.0 – Environmental Compliance
3. When a Task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required typical of on-call type services. QK will work with the client to set expectations where applicable.
Task 5.0 – Utility Coordination
Task 6.0 – Right of Way Phase
TOTALS - Phase 2
Task 7.0 – PS&E Phase
Task 8.0 – Bidding Services Phase
Task 9.0 – Construction Administration Services Phase
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Attachment: Work Order No. 1-East Lacey Reconstruct 10th - Sierra (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal Job Acct. # 21810000-822645
CITY OF HANFORD
Department of Public Works
Focused On Our Community 24/7
900 South 10th Avenue • HANFORD, CA 93230-5234 • (559) 585-2550
This is an amendment to the agreement between QK, Inc. and the City of Hanford dated April 6, 2021, and therefore all work to be performed under this work order shall comply with all provisions of said agreement.
Work performed shall be paid in accordance with the hourly rates established in the fee schedule contained in the Professional Agreement for On Call Engineering Services, and the scope of work described in the attached proposal, but not to exceed $59,193.33 without an approved change order executed by the City of Hanford and Moore Twining.
Scope of Work:
Preliminary Engineering for a traffic signal at East Lacey Boulevard and 9 th Avenue.
See attached Scope of Work.
By: _____________________________ Dated: ________________________ Jeff Cowart, P.E.
Vice President, QK Inc.
By: _____________________________ Dated: ________________________ James Ross
Acting Public Works Director
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Attachment: Work Order No. 2-Traffic Signal 9th at Lacey (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal at 9th & QK Project Manager: Kelly Riddle
Project Name: Traffic Signal Project at Lacey Boulevard and 9th Avenue (Phase 1b) QK Proposal No. P220325
TOTAL QK LABORTOTAL SUBCONSULTANTSTOTALEXPENSESTOTALS
$2,129.16 $0.00 $0.00 $2,129.16
$535.98 $0.00 $0.00 $535.98
$0.00 $0.00 $0.00 $0.00
3.1 - CEQA $0.00 $0.00 $0.00 $0.00
3.2 - NEPA $0.00 $0.00 $0.00 $0.00
$5,377.15 $6,892.32 $6,915.32 $12,292.47
4.1 - Supplemental Topographic Survey $579.25 $0.00 $0.00 $579.25
4.2 - Data Collection $565.06 $0.00 $0.00 $565.06
4.3 - Utility Identification and Plat Map Request $845.16 $0.00 $23.00 $868.16
4.4 - Preliminary Plans $3,387.68 $6,892.32 $6,892.32 $10,280.00
4.5 - Preliminary Right of Way and Easements $0.00 $0.00 $0.00 $0.00
4.6 - Potholing $0.00 $0.00 $0.00 $0.00
$5,641.03 $0.00 $0.00 $5,641.03
$0.00 $0.00 $0.00 $0.00
6.1 - Legal Descriptions, Exhibits of Right of Way, and Easements $0.00 $0.00 $0.00 $0.00
6.2 - Appraisal Exhibits $0.00 $0.00 $0.00 $0.00
6.3 - Stake Existing and Proposed Right of Way $0.00 $0.00 $0.00 $0.00 $14,571.20 $13,784.69 $69.00 $28,424.89
7.1 - 60% PS&E $2,741.82 $5,725.14 $23.00 $8,489.96
7.2 - 60% Submittal $1,681.92 $0.00 $0.00 $1,681.92
7.3 - 90% PS&E $2,741.82 $4,927.90 $23.00 $7,692.72
7.4 - 90% Submittal $1,422.06 $0.00 $0.00 $1,422.06
7.5 - 100% PS&E $3,181.36 $1,701.60 $23.00 $4,905.96
7.6 - 100% Submittal $1,422.06 $0.00 $0.00 $1,422.06
7.7 - Furnish Construction Documents $1,380.16 $1,430.05 $0.00 $2,810.21 $4,241.74 $1,586.99 $23.00 $5,851.73
$1,998.02 $2,297.05 $23.00 $4,318.07
$34,494.28 $24,561.05 $138.00 $59,193.33
Notes:
1. Expenses for reproduction, mailing, mileage, etc. are billed per our attached Charge Rate Schedule.
2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.
4. Fees for field surveying activities are subject to the payment of Prevailing Wages for Kings County.
Task 4.0 – Preliminary Design Phase
Task Description
Task 1.0 – Project Management
REVISED COST PROPOSAL SUMMARY
Client Name: City of Hanford
Task 2.0 – Project Initiation
Task 3.0 – Environmental Compliance
3. When a Task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required typical of on-call type services. QK will work with the client to set expectations where applicable.
Task 5.0 – Utility Coordination
Task 6.0 – Right of Way Phase
TOTALS - Phase 1b
Task 7.0 – PS&E Phase
Task 8.0 – Bidding Services Phase
Task 9.0 – Construction Administration Services Phase
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Attachment: Work Order No. 2-Traffic Signal 9th at Lacey (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal at 9th & Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2021 2022 2023 2024 2025
Program or Project Design / RW Construction Construction Engineering / Inspection 250,000 100,000 100,000
Right of Way Acquisition 420,000 0 0
Construction 3,950,000 3,950,000
Contingency 395,000 395,000
Department Overhead 60,363 25,000 25,000
Total Expenditure $730,363 $4,470,000 $4,470,000 $0 $0
Funding
045 Gas Tax (RMRA) 950,000 950,000
181 Transportation Impact Fees 109,009 1,500,000 1,500,000 358 Storm Drainage Capital 457,839 750,000 750,000
391 Water Capital 350,000 300,000
363 Wastewater Capital 252,000 84,000
050 Gas Tax (TDA Transportation) 67,150 225,000 0
055 Congestion Mitig./Air Quality (CMAQ) 96,365 443,000 886,000 Total Funding $730,363 $4,470,000 $4,470,000 $0 $0
ExpenditureRevenue
East Lacey Boulevard Widening / Reconstruction, 10th Avenue to Sierra Drive This project will involve the widening and reconstruction of East Lacey Boulevard, between 10th Avenue and Sierra Drive, to facilitate two lanes in each direction of travel plus turn lanes. Improvements will include the reconstruction of existing pavement section, installation of a new drainage collection/disposal system, installation of curbs, gutters, sidewalks, drive approaches and ADA ramps, installation of a traffic signal system at East Lacey Boulevard / Ninth Avenue and installation of additional street lighting.
East Lacey Boulevard, between 10th Avenue and Sierra Drive is currently a two lane arterial roadway. Current average daily traffic volume is approximately 7,000 vehicles per day. The existing roadway surface is deteriorating due to traffic loads and weather impacts and is in need of resurfacing. Traffic volumes are anticipated to increase substantially with the development of a regional shopping center including Costco.
This project will improve traffic flow capacity and safety by providing additional travel lanes and a protected left turn lane and the installation of a traffic signal system at the intersection of East Lacey Boulevard / Ninth Avenue.
Drainage and pedestrian safety will also be improved with the addition of curb, gutter, sidewalks and street lighting.
Design and right-of-way acquisition will be performed in FY20 with Construction in FY21 and FY22.
Funding for this project will be allocated from various fund sources. 5-Year Funding Allocation
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Attachment: Budget Pages (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal at 9th & Lacey)
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Attachment: Budget Pages (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal at 9th & Lacey) Project No. 822645
9TH AVE & LACEY SIGNAL
Project Background:
Existing Conditions:
Project Justification:
Fiscal Implications:
Project Budget Summary:
2023 2024 2025 2026 2027 2028
DESIGN CONSTRUCTION
59,193
1,000,000
Total Expenditure $59,193 $1,000,000 $0 $0 $0 $0
FUND ORG
0055 2672 CMAQ 44,000
0181 2181 TRANSPORTATION IMPACT FEES 15,193 1,000,000
Total Funding $59,193 $1,000,000 $0 $0 $0 $0
Revenue
6‐Year Funding Allocation
Expenditure
ENGINEERING/CONSULTANT
CONSTRUCTION
This project will improve traffic flow capacity and safety by providing additional travel lanes, safe pedestrian crossing locations, additional safety lighting, and ADA compliant curb returns with the installation of a traffic signal system at the intersection of East Lacey Boulevard and 9th Avenue.
Construction is anticipated to be in FY2024.
Funding for 9th Avenue & Lacey Signal will be transferred from CMAQ and Transportation Impact Fees (East Lacey Widening 823619).
This project will involve the installation of a Traffic Signal and Safety Lighting at the intersection of 9th Avenue and East Lacey Boulevard to facilitate four lanes along with turn pockets and traffic signal facilities equipment.
PROGRAM OR PROJECT
East Lacey Boulevard, between 10th Avenue and Sierra Drive is currently a two lane arterial roadway. Current average daily traffic volume is approximately 7,000 vehicles per day. Traffic volumes are anticipated to increase substantially with the continuing development of the regional shopping center, including Costco.
17.C.c
Packet Pg. 388
Attachment: Budget Pages (PW: Award agreement to QK for design of Lacey, 10th-Sierra and signal at 9th & Lacey)
AGENDA
STAFF REPORT
MEETING DATE: 9/20/2022
AGENDA SECTION:
SUBJECT:
Council Future Agenda Items
FISCAL IMPACT:
ATTACHMENTS:
Council Future Agenda Items
Packet Pg. 389
Council Future Agenda Items
Originated
Date Item Originator Staff Lead Date Estimate
4/7/20 Discussion of Pay for Parking Options
in the Downtown Area
Council
Consensus TBD After Council Direction
on the Downtown Plan
12/21/21
Review of City Ordinance related to
property line setbacks for Patio
structures and Driveway Awnings
Council
Consensus
Tom Webb
10/4/2022
1/18/22
Discussion of options for New
Business Incentives in the Downtown
District
Council
Consensus
Mario
Cifuentez
10/18/2022
3/29/2022 Discussion of the implementation of
City Geographic Information System
Council
Consensus
Various Staff 9/20/2022
6/7/2022 Presentation and Review of the City’s
First-time homebuyers program
Council
Consensus
Sandra Lerma 10/4/2022
6/7/2022 Presentation on the proposed
improvements to the Civic Auditorium
Council
Consensus
Randy Shaw 9/20/2022
7/19/2022 Discussion to reconsider the
roundabouts in the Downtown
Pedestrian and Traffic Safety project
and their future use in the City of
Hanford
Council
Consensus
TBD 10/18/2022
8/2/2022 Discussion regarding a process to
formally oppose any movement of
groundwater outside of the
jurisdiction of Kings County
Council
Consensus
Jason Waters 9/20/2022
18.a
Packet Pg. 390
Attachment: Council Future Agenda Items (Council: Future Agenda Items)