City Council Meeting
Agenda
May 16, 2024
5:00 PM – Special Meeting
Council Chambers
400 N. Douty St.
Council Members will meet in-person in the Council
Chambers. The meeting will also be lived streamed on the City’s website: http://livestream.hanford.city/
5:00 PM CALL TO ORDER SPECIAL SESSION:
ROLL CALL BY THE CITY CLERK:
PUBLIC COMMENT:
This meeting is a Special Meeting under the Brown Act; accordingly, comments from the public are limited to items listed on the agenda (GC 54954.3a). Public Comment will be accepted during each agenda item. A maximum of three minutes is allowed for each speaker. Please begin your comments by stating your name and providing your city of residence.
GENERAL BUSINESS:
A. Finance: Presentation and Council review and discussion of the Draft City of Hanford Master Fee Schedule for Fiscal Year 2024-25.
B. Finance: Approval of professional services agreement with Darden Architects for Phase 1 Planning and Preliminary Project Assessment for a new Public Safety Building for up to $1,111,645 and appropriation of the same amount of funding in the General Fund.
C. Finance: Award and authorization for the City Manager to enter into a professional services agreement with Randle Communications (Sacramento, CA) for $72,500 for potential ballot measure information outreach services and appropriate the amount in the General Fund.
D. Administration: Discussion of Council Options and direction from the City Council related to the upcoming vacant Council seat in District B and the existing vacant seat in District C.
ADJOURNMENT:
Materials related to an item on this Agenda submitted to the City Council after distribution of the agenda packet are available to public inspection in the City Clerk’s Office located at 319 N. Douty Street, Hanford, California 93230, during normal business hours. Such agendas are also available at the city’s website, www.cityofhanfordca.com subject to staff’s
ability to post the agenda before the meeting. If you need a disability-related modification or accommodation, including auxiliary aids or services, to participate in this meeting, please contact the City Clerk’s office, 559-585-2515, 319 N. Douty Street, Hanford, California 93230, at least 2 days prior to the meeting {28 CFR 35.102.35.104 ADA Title II}
4.A.
AGENDA
STAFF REPORT
MEETING DATE: 5/16/2024 AGENDA SECTION: GENERAL BUSINESS
SUBJECT:
Presentation and Council review and discussion of the Draft City of Hanford Master Fee Schedule for Fiscal Year 2024-25.
RECOMMENDATION:
Recommendation:
Staff recommends that the City Council review the Draft City of Hanford Master Fee Schedule for Fiscal Year 2024-25 and provide input and direction on proposed new fees, deletion of fees and increases or adjustments to existing fees. After Council input and with Council direction, this matter will be brought back to Council on June 4, 2024, for a Public Hearing and approval consideration.
Recommended Motion:
Council feedback is requested, and no formal action is required at this time.
BACKGROUND:
Annually, City Council is brought an updated Master Fee Schedule for review. The previous Master Fee Schedule update for Fiscal Year 2023-24 was accepted and approved by Resolution as of June 20, 2023. At today's study session, Council may make changes and provide feedback to the draft schedule. Staff will return for adoption of a resolution on June 4th for a final Fiscal Year 2024-25 Master Fee Schedule. Fees would take effect July 1, 2024, or 60 days after adoption for impact fees, which would be August 3, 2024.
All fees have been reviewed and, as appropriate, had a minimum cost recovery adjustment, except for Impact Fees and Business Tax. City ordinances limit annual Impact Fee and Business Tax adjustments to specific California Consumer Price Indexes (CPI) or voter approved changes. Annual inflationary adjustments help the City cover costs and lessen the burden on the General Fund so that the Fund will be available to cover critical operations including public safety.
Generally, most adjustments to rates and fees are based on established annual indexes, including the following:
• California Consumer Price Index (CCPI)
• Engineering News Record Construction Costs Index (ENRCCI) • U.S. Consumer Price Index - Urban Consumers (CPI-U)
In addition to these indexes, some rates and fees are also adjusted using other bases to determine fees. For example, the following bases are also used in limited cases to adjust rates and fees:
• Cost of providing service
• Cost reimbursement
• Survey of fees from surrounding communities
• Special surcharges due to specific costs
• Subsidy by the General Fund
• Rounding
All City Departments have reviewed the rates and fees included for this Draft Fiscal Year 2024-25 Fee Schedule. Council may consider any changes or additions to the schedule as it desires. A final version of the Fee Schedule will show only the final adopted fees and wording Council approves.
FISCAL IMPACT:
The proposed fee increases are set to recover the costs of services provided by the City.
ATTACHMENTS:
1. COH ADMIN POLICY AND PROCEDURES
2. Summary of Changes
3. 24-25 Rates & Fees Draft
PURPOSE:
POLICY:
1. It shall be the policy of the City to establish fees and charges for City services, which reimburse the City for the associated services, unless specified otherwise by the City Council.
2. All fees and charges shall be reviewed annually, or sooner if needed, to ensure that they are adequate and correlate with their associated cost.
3. All fees and charges adopted herein shall be superseded by state or federal legal requirements setting fees and charges if at different amounts.
PROCEDURES:
1. Annually Finance shall request City departments to review their rates and fees and propose any adjustments.
2. Upon receipt of the requested adjustments, Finance shall review them to ensure that they comply with the City Council's policy for reimbursement of the associated costs.
3. Upon completion of this review, the proposed new rates and fees shall be reviewed by the appropriate advisory Committee or Commission and forwarded by Finance to the City Manager for final review and approval prior to being submitted to City Council.
4. After review and approval by the City Manager, the new rates and fees shall be identified in the Rates and Fees resolution.
5. The rates and fees shall be used to estimate revenues, for specific City programs, as requested in the proposed upcoming budget.
6. The public hearing on the proposed rates and fees, if required, shall be scheduled at a regular Council meeting.
7. Generally all adjustments to the City’s rates and fees are to be considered at one time prior to the review and adoption of the budget. Changes in some rates and fees become effective at a date other than the first day of the new fiscal year. See following Effective Date for detail.
8. Should new services or documents become available during the year, the new rate(s) or fee(s) may be developed and implemented using the same criteria as similar rates or fees. These new items would then be included in the next review, if continued use is anticipated.
CITY OF HANFORD
ADMINISTRATIVE POLICY AND PROCEDURES
The purpose of this policy is to set forth the procedures for the review, revision and approval of the City’s rates and fees.
BASIS FOR ADJUSTMENTS:
1. Generally most adjustments to rates and fees are based on established annual indexes including the following:
· California Consumer Price Index (CCPI)
· Engineering News Record Construction Costs Index (ENRCCI) · U.S. Consumer Price Index – Urban Consumers (CPI-U)
2. In addition to these indexes some rates and fees are also adjusted using other basis to determine fees. For example the following basis are also used in limited cases to adjust rates and fees:
· Cost of providing service
· Cost reimbursement
· Survey of fees from surrounding communities
· Special surcharges due to specific costs
· Subsidy by the General Fund
· Rounding
3. Certain rates and fees may not be required to be adjusted. For example if an Enterprise Funds can continue to fund operations without an increase, none will be recommended.
1. Adjustments to rates and fees generally become effective on the first day of the next fiscal year. (e.g. General Fund and Enterprise Funds).
2. Adjustments to Impact Fees are effective 60 days after the date of the Public Hearing in which the new rates were adopted.
3. In certain circumstances a rate or fee may be brought before Council and adjustments adopted during the fiscal year for immediate change or changes over specified number of years.
EFFECTIVE DATES:
CITY OF HANFORD
ADMINISTRATIVE POLICY AND PROCEDURES
Summary of Changes
Finance Department:
Human Resources
Parks & Community Services Department:
Parks & Community Services Department Continued:
Parks & Community Services Department Continued:
Fire Department:
Fire Department Continued:
Police Department:
No changes were made to the PD’s Rates & Fees Schedule.
Cannabis:
Community Development Department:
Development Impact Fees:
All Impact fees have been increased by the ENRCC of 2.70%.
Public Works Department:
No changes were made to the Public Work’s Rates & Fees Schedule.
Refuse Department:
Airport:
MASTER FEE SCHEDULE
FY 2024 -25
TABLE OF CONTENTS
3-7 Finance
8 Human Resources
9-14 Parks and Community Service
15-18 Fire
19-22 Police
23-24 Cannabis
25-28 Community Development – Planning
29-38 Community Development – Building
49 Community Development – Code Enforcement
40-45 Development Impact Fees
46-48 Public Works
49 Airport
FINANCE DEPARTMENT
3
FINANCE DEPARTMENT
4
FINANCE DEPARTMENT
5
FINANCE DEPARTMENT
6
FINANCE DEPARTMENT
7
HUMAN RESOURCES
8
INDOOR FACILITY FEE SHEDULE
9
LONGFIELD CENTER GYM MEMBERSHIP FEES
10
OUTDOOR FACILITY FEE STRUCTURE
11
OUTDOOR FACILITY FEE STRUCTURE
12
WINTER WONDERLAND
13
PROGRAMS AND EVENTS
14
FIRE DEPARTMENT
15
FIRE DEPARTMENT
16
FIRE DEPARTMENT
17
FIRE DEPARTMENT
18
POLICE DEPARTMENT
19
POLICE DEPARTMENT
20
POLICE DEPARTMENT
21
POLICE DEPARTMENT
22
CANNABIS DIVISION
23
CANNABIS DIVISION
24
COMMUNITY DEVELOPMENT DEPARTMENT
25
COMMUNITY DEVELOPMENT DEPARTMENT
26
COMMUNITY DEVELOPMENT DEPARTMENT
27
COMMUNITY DEVELOPMENT DEPARTMENT
28
COMMUNITY DEVELOPMENT DEPARTMENT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT COMMENT
500 $971 $0.4285 $809 $0.3571 $647 $0.2857 No change
2500 $1,828 $0.2179 $1,524 $0.1816 $1,219 $0.1453 No change 5000 $2,373 $0.0870 $1,978 $0.0725 $1,582 $0.0580 No change 10000 $2,808 $0.0578 $2,340 $0.0482 $1,872 $0.0385 No change 25000 $3,675 $0.0800 $3,063 $0.0673 $2,450 $0.0538 No change 50000 $5,694 $0.1139 $4,745 $0.0949 $3,796 $0.0759 No change 300 $646 $0.4944 $538 $0.4120 $431 $0.3296 No change
1500 $1,239 $0.2286 $1,033 $0.1905 $826 $0.1524 No change 3000 $1,582 $0.0923 $1,319 $0.0769 $1,055 $0.0615 No change 6000 $1,859 $0.0630 $1,549 $0.0525 $1,239 $0.0420 No change 15000 $2,426 $0.0842 $2,022 $0.0702 $1,618 $0.0562 No change 30000 $3,690 $0.1230 $3,075 $0.1025 $2,460 $0.0820 No change 100 $667 $1.7510 $556 $1.4592 $445 $1.1673 No change
500 $1,368 $0.5304 $1,140 $0.4670 $912 $0.3736 No change 1000 $1,648 $0.2390 $1,373 $0.1991 $1,099 $0.1593 No change 2000 $1,887 $0.1840 $1,573 $0.1533 $1,258 $0.1227 No change 5000 $2,439 $0.2043 $2,033 $0.1703 $1,626 $0.1362 No change 10000 $3,461 $0.3461 $2,884 $0.2884 $2,307 $0.2307 No change 1000 $2,560 $0.5769 $2,133 $0.4808 $1,707 $0.3846 No change 5000 $4,868 $0.2790 $4,056 $0.2325 $245 $0.1860 No change 10000 $6,263 $0.1121 $5,219 $0.0934 $4,175 $0.0747 No change 20000 $7,383 $0.0754 $6,153 $0.0628 $4,922 $0.0503 No change 50000 $9,645 $0.1032 $8,038 $0.0860 $6,430 $0.0688 No change 100000 $14,805 $0.1481 $12,338 $0.1234 $9,870 $0.0987 No change 100 $667 $1.7510 $556 $1.4592 $445 $1.1673 No change
500 $1,328 $0.5604 $1,140 $0.4670 $912 $0.3736 No change 1000 $1,648 $0.2390 $1,373 $0.1991 $1,099 $0.1593 No change 2000 $1,887 $0.1840 $1,573 $0.1533 $1,258 $0.1227 No change 5000 $2,439 $0.2043 $2,033 $0.1703 $1,626 $0.1362 No change 10000 $3,461 $0.3461 $2,884 $0.2884 $2,307 $0.2307 No change "A" OCC-TENANT
IMPROVEMENTS
OCCUPANCY
TYPE
PROJECT
SIZE
THRESHOLD
CONSTRUCTION TYPES
I-FR, II-FR
PLAN CHECK & INSPECTION FEESCONSTRUCTION TYPES
III 1-HR
CONSTRUCTION TYPES
IV, V-N
"B" OCC-TENANT
IMPROVEMENTS
"E" OCC-TENANT
IMPROVEMENTS
ALL "F" OCC
"H" OCC-TENANT
IMPROVEMENTS
29
COMMUNITY DEVELOPMENT DEPARTMENT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT
BASE COST
@
THRESHOLD
SIZE
COST FOR
EACH
ADDITIONAL
SQ FT COMMENT
1000 $971 $0.2142 $809 $0.1785 $648 $0.1428 No change
5000 $1,828 $0.1091 $1,524 $0.0909 $1,219 $0.0727 No change 10000 $2,374 $0.0434 $1,978 $0.0362 $1,582 $0.0290 No change 20000 $2,808 $0.0288 $2,340 $0.0240 $1,872 $0.0192 No change 50000 $3,672 $0.0403 $3,060 $0.0336 $2,448 $0.0269 No change 100000 $5,688 $0.0569 $4,740 $0.0474 $3,792 $0.0379 No change 200 $739 $0.8755 $616 $0.7296 $493 $0.5837 No change
1000 $1,439 $0.3737 $1,199 $0.3114 $960 $0.2491 No change 2000 $1,813 $0.1526 $1,511 $0.1271 $1,209 $0.1017 No change 4000 $2,118 $0.1065 $1,765 $0.0888 $1,412 $0.0710 No change 10000 $2,757 $0.0138 $2,298 $0.1148 $1,838 $0.0918 No change 20000 $4,134 $0.2067 $3,445 $0.1723 $2,756 $0.1378 No change 80 $405 $1.0815 $338 $0.9012 $270 $0.7210 No change
400 $751 $0.5933 $626 $0.4944 $501 $0.3955 No change
800 $989 $0.2350 $824 $0.1958 $659 $0.1566 No change
1600 $1,177 $0.1525 $981 $0.1271 $785 $0.1017 No change 4000 $1,543 $0.2201 $1,286 $0.1824 $1,028 $0.1467 No change 8000 $2,423 $0.3029 $2,019 $0.2524 $161 $0.2019 No change 40 $269 $1.5451 $224 $1.2876 $179 $1.0301 No change
200 $516 $0.7142 $430 $0.5951 $344 $0.4761 No change
400 $659 $0.2885 $549 $0.2404 $439 $0.1923 No change
800 $775 $0.1968 $646 $0.1640 $516 $0.1312 No change
2000 $1,011 $0.2639 $842 $0.2199 $674 $0.1759 No change 4000 $1,538 $0.3846 $1,282 $0.3205 $1,026 $0.2564 No change *Plan Check Fees x Inspections Fees = Plan Check & Inspection Fees as Shown Plan Check or Inspection Fees available upon request.
OCCUPANCY
TYPE
PROJECT
SIZE
THRESHOLD
CONSTRUCTION TYPES
I-FR, II-FR
PLAN CHECK & INSPECTION FEESCONSTRUCTION TYPES
III 1-HR
CONSTRUCTION TYPES
IV, V-N
"S" OCC-TENANT
IMPROVEMENTS
"I" OCC-TENANT
IMPROVEMENTS
"R-1/R-2" OCC-
TENANT
IMPROVEMENTS
"M" OCC-TENANT
IMPROVEMENTS
30
COMMUNITY DEVELOPMENT DEPARTMENT
FEE AMOUNT COMMENT
ELECTRICAL FEES
$50 Each No change
$105 per Hour No change
$43.75 up to 20 No change
$0.87 Each Addition No change
$35 Each No change
$35 Each No change
$43.75 Each No change
$52.50 Each No change
Up to and including 1
Over 1 and not over 50
$35 Each
Residential Appliances
Unit Fees:
Permit Issuance
Stand Alone Permit - Plan Check
Residential appliances and factory wired nonresidential appliances, including medical and dental devices; food, beverage, and ice cream cabinets; illuminated show cases; drinking fountains; vending machines; laundry machines; or other similar types of equipment
Rating in Horsepower (HP), Kilowatts (KW), or Kilovolt-amperes (KVA), or Kilovolt-amperes-reactive (KVAR) (fees include all switches, breakers, etc.)
Power Apparatus
Motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus as follows:
Fixed residential appliances or receptacle outlets for the same, including wall-mounted electric ovens, counter mounted cook tops, electric ranges, self-contained room consoles or through-well air conditioners, space heaters, food waste grinders, dish washers, washing machines, water heaters, clothes dryers, or other motor-operated appliances (each) not exceeding one horsepower rating
$105 per Hour
Temporary power service pole or pedestal, including all pole or pedestal-mounted receptacle outlets and appurtenances $105 Each No change
No change
No change
No change
No change
No change
Outdoor Events
Carnivals, Circuses, or other traveling shows or exhibitions utilizing transportation type rides booths, displays, and Temporary Power Service
Receptacles, Switches, and Lighting Outlets
$35 Each
$52.50 Each
Over 50 and not over 100
Nonresidential Appliances
FEE NAME/DESCRIPTION OF SERVICE
Over 100
Signs, Outline Lighting, and Marquees
Signs, Outline Lighting, or Marquees supplied from one branch circuit 31
COMMUNITY DEVELOPMENT DEPARTMENT
32 FEE AMOUNT COMMENT
ELECTRICAL FEES, CONTINUED
No change
$105 Each No change
$157.50 Each No change
$35 Each No change
No change
$157.50 Each No change
Commercial $315 for 1-3 No change
Each Additional $105 Each No change
Photovoltaic Systems - Residential & Small Commercial (up to 49KW) Plan Check Inspection Total 1 - 15 Kilowatts $200 Each $300 Each $500 Each (includes P.I. Fee) No change Each Kilowatt above 15 KW $15 per KW $15 per KW No change Photovoltaic Systems - Commercial
50 Kilowatts $400 Each $600 Each $1,000 Each (includes P.I. Fee) No change Each Kilowatt between 51 KW and 250 KW $7 per KW $7 per KW No change Each Kilowatt above 250 KW $5 per KW $5 per KW No change $50 Each No change
$105 per Hour No change
$70 Each No change
$70 Each No change
$70 Each No change
$70 Each No change
$61.25 Each No change
$70 Each No change
Electrical apparatus, conduits, and conductors for which a permit is required, but for which no fee is herein set forth $35 Each No change
MECHANICAL FEES
Install/Relocate each forced air or gravity-type furnace or burner (including attached ducts and vents) Unit Fees:
Permit Issuance
Stand Alone Permit- Plan Check
Install/Relocate each floor furnace (including vent)
Install/Relocate each suspended heater, recessed wall heater, or floor-mounted unit heater Repair/Alteration/Addition to each heating appliance, refrigeration unit, cooling unit, absorption unit, or each heating, cooling, absorption, or evaporative cooling system, including installation of controls required by the code Unit Fees:
Unit Fees:
Install/Relocate each boiler or compressor, or each absorption system Each air-handling unit, including attached ducts up to 10,000 CFM Install/Relocate/Replace each appliance vent installed and not included in an appliance permit $61.25 Each
Services
Services 600 volts or less and not over 1,000 amperes in rating No change
Residential
Miscellaneous Apparatus, Conduits, and Conductors
Services over 600 volts or over 1,000 amperes in rating Subpanels
EV Charging Station
FEE NAME/DESCRIPTION OF SERVICE
COMMUNITY DEVELOPMENT DEPARTMENT
FEE AMOUNT COMMENT
$70 Each No change
$35 Each No change
$52.50 Each No change
$61.25 Each No change
$70 Each No change
$52.50 Each No change
$105 per Hour No change
$50 Each No change
$105 per Hour No change
$52.50 Each No change
$17.5 per Drain No change
$26.25 Each No change
$105 Each No change
$35 Each No change
$52.50 - 1 to 5 Outlets No change
$3.50 Each No change
$52.50 - 1 to 5 Outlets No change
$8.75 Each No change
FEE NAME/DESCRIPTION OF SERVICE
PLUMBING FEES
Other mechanical inspections not noted above
$35 Each
Permit Issuance
Stand Alone Permit- Plan Check
Water heater and/or vent
Gas piping system
Each appliance or piece of equipment regulated by this code but not classified in other appliance categories, or for which no other fee is listed in this code
Each ventilation system which is not a portion of any heating or air-conditioning system $52.50 Each
Each ventilation fan connected to a single duct
Each air-handling unit over 10,000 CFM
Each evaporative cooler other than portable type
MECHANICAL FEES CONTINUED
Unit Fees:
Install/Relocate each incinerator
Installation of each hood which is served by a mechanical exhaust, including the ducts for such hood No change
No change
No change Industrial waste pretreatment interceptor including its trap and vent, excepting kitchen-type grease interceptors functioning as fixtures traps $52.50 Each
Plumbing fixture or trap or set of fixtures on one trap (including water, drainage piping, and backflow protection therefore) Additional outlets
Medical gas piping system
Additional outlets
Building or trailer park sewer
Rainwater system - inside building
Cesspool where permitted
Private sewage disposal system
Unit Fees:
33
COMMUNITY DEVELOPMENT DEPARTMENT
FEE AMOUNT COMMENT
$52.50 Each No change
$52.50 Each No change
$35 Each No change
$35 Each No change
$35 - 1 to 5 Outlets No change
$1.75 Each No change
$105 per Hour No change
$315 per Hour @ 1 1/2 No change
$157.5 per Hour @ 1 1/2 No change
$105 per Re-Inspection No change
$105 per Hour No change
Cost x 133% per Hour No change
$157.5 Each No change
$105 per Hour No change
$10 Each No change
$500 or 2x Fee Each No change
FEE NAME/DESCRIPTION OF SERVICE
Unit Fees:
Deferred Submittals
Duplicate Permit or Job Cards
Work without permit - $500 or 2x permit fee- whichever is greater Reinspection Fee
Inspection for which no fee is specifically indicated (minimum charge 1/2 hour) Outside plan check consultants- Actual cost to the city x 133% Compliance Inspection
Other plumbing and gas inspections not noted above
Each additional hour or portion thereof at time and one-half Inspections outside of normal business hours, (minimum charge of two hours at time and one-half) Additional plan review required because of changes, additions, or revisions to approved plans (minimum charge 1 hour)
OTHER INSPECTIONS AND FEES
$105 per Hour No change
Backflow devices not included in other fee services
Atmospheric-type vacuum breakers not included in other fee services Additional outlets
Installation/Alteration/Repair of water piping and/or water treating equipment Lawn sprinkler system on any one meter, including backflow protection devices therefore Repair/Alteration or drainage or vent piping
PLUMBING FEES, CONTINUED
34
COMMUNITY DEVELOPMENT DEPARTMENT
PERMIT ISSUANCE PLAN CHECK INSPECTION UNIT COMMENT
$3.15 Each No change
$50 $157.50 $304.50 up to 300 Sq Ft No change
$0.26 $0.74 Sq Ft No change
$50 $52.50 $157.50 Each No change
$50 $35 $35 Each Antenna No change
$50 $26.25 $35 up to 2 No change
$3.15 $5.25 Each No change
$50 $52.50 $94.50 up to 200 Sq Ft No change
$105 $141.75 over 200 Sq Ft No change
$50 $52.50 $106 ≤ 200 Sq Ft No change
$105 $159 over 200 Sq Ft No change
$50 $57.50 $105 Each No change
$50 $52.50 $210 Each Bldg. No change
$50 $52.50 $157.50 up to 200 Sq Ft No change
$105 $236.25 over 200 Sq Ft No change
$50 $52.50 $160 Each Structure No change
$50 $52.50 $110 Each Structure No change
$5 Each Permit No change
$50 $52.50 $52.50 up to 100 Linear Ft No change
$105 $0.57 Linear Ft No change
$50 $52.50 $105 up to 100 Linear Ft No change
$105 $0.66 Linear Ft No change
$50 $52.50 $169 Each No change
$50 $52.50 $52.50 Each No change
$50 $26.25 $52.50 Each No change
$50 Sq Ft No change
$50 $52.50 $105 up to 100 Linear Ft No change
$105 $0.66 Linear Ft No change
$50 $17.50 $26.25 First One No change
$2.10 $5.25 Each No change
$50 $105 $157.50 Each Bldg. No change
Mile No change
FEE AMOUNTFEE NAME/DESCRIPTION OF SERVICE
Antennas - Telecom Facility (towers)
MISCELLANEOUS & CODE COMPLIANCE FEES
Masonry, Additional
Fireplace - Masonry
Pre-Fabricated/Metal/Inserts
Residential
Electronics/System Replacement
Fence - Non-Masonry, over 7 feet high
Non-Masonry, Additional
Masonry, all heights
Demolition - Commercial
Commercial Coach
Deck (wood)
Additional (over 200 Sq Ft)
Flag Pole
Address Assignments
Additions, Residential
Additional Sq Ft
Balcony Addition
Additional
Carport (200 Sq Ft)
Additional Sq Ft on same side (over 200 Sq Ft)
Change of Use/Change of Occupancy
Antenna Installations
Awning/canopy (supported by the building)
Additional
See Valuation Chart
Addition
Lighting Poles
Additional Poles
Moved Buildings
Repair
Foundation Only Valuation based on $5 per Sq Ft
Plus mileage cost outside city limits (Current Government Rate) 35
COMMUNITY DEVELOPMENT DEPARTMENT
$50 $35 $52.50 up to 30 Linear Ft No change
$0.42 $0.84 Linear Ft No change
$50 $35 $32.50 up to 30 Linear Ft No change
$50 $0.42 $0.84 Linear Ft No change
$50 $52.50 $157.50 up to 300 Sq Ft No change
$26.25 $35 each 300 Sq Ft No change
$50 $84 $210 up to 300 Sq Ft No change
$31.50 $84 Each 300 Sq Ft No change
$50 $78.75 $84 up to 10 piles No change
$13.65 $6.30 Each No change
$50 $78.75 $84 up to 10 piles No change
$50 $13.65 $6.30 Each No change
$105 per Hour No change
$50 $105 $210 up to 300 Sq Ft No change
$0.21 $0.53 Sq Ft No change
$50 $35 $78.75 Each No change
$50 $35 $131.25 Each No change
$50 $52.50 $157.50 Each No change
$50 Each No change
$50 $35 $78.75 up to 50 Linear Ft No change
$0.21 $0.53 Linear Ft No change
$50 $52.50 $105 up to 400 Sq Ft No change
$50 $35 $70 up to 400 Sq Ft No change
$50 $52.50 $96.60 up to 400 Sq Ft No change
$0.16 $0.21 Sq Ft No change
$50 $35 $52.50 per Site No change
$50 $26.25 $78.75 Each No change
$50 $35 $105 Each No change
$50 $70 $131.25 Each System No change
$50 $52.50 $105 First Flight No change
$10.50 $26.25 per Flight No change
FEE AMOUNTFEE NAME/DESCRIPTION OF SERVICE
Commercial
Plan Review Fee in excess of Submittal and two re-checks Re-Roof- Residential, Roof over
Tear-off
Additional Enclosed Patio/Porch
Pile Foundation - Cast-in-place Concrete
Additional Piles
Driven (any type)
Additional Piles
Remodel, Residential
Additional Remodel
Enclosed Patio/Porch
Covered Patio/Trellis/Arbor (not enclosed)
Additional Patio/Tresses/Arbor
Stairs
Partitions - Commercial, Interior
Additional
Partitions - Residential, Interior
Additional
Solar Panels, Pool Heating/Water Heating
Retaining Walls (concrete or masonry)
Additional
Siding - Stone and Brick Veneer
Stucco
All Others
Permit Issuance
Additional Siding (all types)
Signs
Skylights- up to 10 Sq Ft
Over 10 Sq Ft or Structural work involved
Additional
36
COMMUNITY DEVELOPMENT DEPARTMENT
37 $50 $52.50 $35 up to 100 Linear Ft No change
$0.11 $0.26 Linear Ft No change
$50 $78.75 $52.50 up to 100 Linear Ft No change
$0.11 $0.32 Linear Ft No change
$50 $78.25 $157.50 Each No change
$26.25 $17.85 Each No change
$50 $26.29 $52.50 Each No change
$50 $140 Each No change
$50 $16.80 $52.50 Each 3 No change
$50 $26.25 $59.85 Each 3 No change
$50 $35 $68.25 Each 3 No change
No change
No change
$50 $38.85 $45.15 No change
$50 $111.30 $130.20 No change
$50 $180.60 $212.10 No change
$50 $249.90 $294 No change
$50 $320.25 $375.90 No change
$50 $389.55 $457.80 No change
$50 $438.90 $516.60 No change
$50 Fees applicable
FEE AMOUNT
Copies (each) No change
Black and White 8 1/2 x 11 $0.25 No change
Color (Letter and Legal Size) $1.00 No change
Black and White 11 x 17 $0.35 No change
Color 11 x 17 $2.00 No change
Large Format Black and White Cost No change
Large Format Color Cost No change
No change
Windows and Doors - Replacement
New
Additional
Swimming Pools/Spas
Heater
Spa or Hot Tub, Prefabricated
Wells
$15,001 to 20,000
$20,001 to 25,000
$25,001 to $30,000
$30,001 and up
Miscellaneous Repairs (Items not covered anywhere else in this fee schedule) (Based on Valuation of the Work)
$1 to $1,000
$1,001 to $5,000
$5,001 to $10,000
$10,001 to $15,000
New (Structural, in shear wall or masonry)
Storage racks (shelving) - 0 to 8 ft high
Additional
Over 8 ft high
FEE AMOUNTFEE NAME/DESCRIPTION OF SERVICE
MISCELLANEOUS & CODE COMPLIANCE FEES, CONT.
COMMUNITY DEVELOPMENT DEPARTMENT
COMMENT
No change
No change
No change
No change
No change
No change
No change
No change
$50,001 to $100,000
$643.75 for the first $50,000 plus $7 for each additional $1,000, or fraction thereof, to and including $100,000
$100,001 to $500,000
$993.75 for the first $100,000 plus $5.60 for each additional $1,000, or fraction thereof, to and including $500,000
The current building valuation data costs are published by the International Code Council and updated every 6 months. Please refer to www.ICCsafe.org to obtain the current costs. Apply the building valuation data to the table below. $69.25 for the first $2,000 plus $14 for each additional $1,000, or fraction thereof, to and including $25,000
$25,001 to $50,000
$391.25 for the first $25,000 plus $10.10 for each additional $1,000, or fraction thereof, to and including $50,000
BUILDING INSPECTION FEES
TOTAL VALUATION FEE
$1 to $500 $23.50
$501 to $2,000
$23.50 for the first $500 plus $3.05 for each additional $100, or fraction thereof, to and including $2,000
$2,001 to $25,000
$500,001 to $1,000,000
$3,233.75 for the first $500,000 plus $4.75 for each additional $1,000, or fraction thereof, to and including $1,00,000
No change A contract, signed by all parties, for the cost to build a specific project may be substituted for the Building Valuation Data sheet as determined by the building official
$1,000,001 and up
$5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000, or fraction thereof
Plan Review Fees will be 65% of Building Inspection Fees 38
COMMUNITY DEVELOPMENT DEPARTMENT
COMMENT
Minor $50.00 No change
General $200.00 No change
Heath and Safety $500.00 No change
Definitions:
Subsequent Violations:
Third Violation- Within six months of the date of the initial citation, the fine shall be four times the initial fine.
Minor: A "Minor" violation shall be defined as a violation of the Hanford Municipal Code, or other applicable law or code, that does not have the potential to create a health or safety hazard to the occupants of a structure/building or the general public.
General: A "General" violation shall be defined as a violation of the Hanford Municipal Code, or other applicable law or code, that has the potential of creating a health or safety hazard to the occupants of a structure/building or the general public if the violation is Health and Safety : A "Health and Safety" violation shall be defined as a violation of the Hanford Municipal Code or other applicable law or code that is a health or safety hazard to the occupants of a structure/building or the general public.
Second Violation- Within six months of the date of the initial citation, the fine shall be two times the initial fine.
CODE VIOLATION FINES
39
DEVELOPMENT IMPACT FEES
FIRE FEE POLICE FEE WATER FEE
PER UNIT PER UNIT PER UNIT COMMENT
Low Density Residential $636.55 $345.42 $2,891.82 Fee Increase ENRCC 2.70% Medium Density Residential $357.83 $510.77 $1,616.58 Fee Increase ENRCC 2.70% High Density Residential $179.79 $165.65 $978.75 Fee Increase ENRCC 2.70% Neighborhood Commercial $0.53 $0.71 $1.23 Fee Increase ENRCC 2.70% Regional Commercial $0.44 $0.31 $1.08 Fee Increase ENRCC 2.70% Service Commercial $0.67 $0.10 $1.49 Fee Increase ENRCC 2.70% Highway Commercial $0.53 $0.24 $1.23 Fee Increase ENRCC 2.70% Office Residential $0.23 $0.42 $1.32 Fee Increase ENRCC 2.70% Office $0.25 $0.26 $0.85 Fee Increase ENRCC 2.70%
Neighborhood Mixed Use $0.53 $0.68 $1.54 Fee Increase ENRCC 2.70% Corridor Mixed Use $0.53 $0.46 $1.39 Fee Increase ENRCC 2.70% Downtown Mixed Use $0.09 $0.40 $0.30 Fee Increase ENRCC 2.70% Light Industrial $0.15 $0.01 $1.74 Fee Increase ENRCC 2.70% Heavy Industrial $0.15 $0.01 $1.77 Fee Increase ENRCC 2.70% Open Space $0.00 $0.00 $0.00 Fee Increase ENRCC 2.70%
Public Facilities $0.06 $0.09 $1.49 Fee Increase ENRCC 2.70% Educational Facilities $0.00 $0.00 $0.78 Fee Increase ENRCC 2.70%
WASTEWATER PARKS FEE STORM DRAIN
PER UNIT PER UNIT PER ACRE COMMENT
Low Density Residential $2,476.57 $3,192.47 $2,814.62 Fee Increase ENRCC 2.70% Medium Density Residential $1,982.50 $2,859.09 $3,096.08 Fee Increase ENRCC 2.70% High Density Residential $1,807.62 $2,525.70 $3,377.53 Fee Increase ENRCC 2.70%
LAND USE CATEGORY
LAND USE CATEGORY
40
DEVELOPMENT IMPACT FEES
WASTEWATER PARKS FEE STORM DRAIN
PER UNIT PER UNIT PER ACRE
Neighborhood Commercial $0.83 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Regional Commercial $0.86 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Service Commercial $0.84 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Highway Commercial $0.83 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Office Residential $1.79 $0.00 $3,377.53 Fee Increase ENRCC 2.70% Office $0.84 $0.00 $5,066.31 Fee Increase ENRCC 2.70%
Neighborhood Mixed Use $1.63 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Corridor Mixed Use $1.17 $0.00 $5,066.31 Fee Increase ENRCC 2.70% Downtown Mixed Use $0.51 $0.00 $4,051.07 Fee Increase ENRCC 2.70% Light Industrial $0.97 $0.00 $4,503.39 Fee Increase ENRCC 2.70% Heavy Industrial $1.11 $0.00 $4,503.39 Fee Increase ENRCC 2.70% Open Space $0.00 $0.00 $0.00 Fee Increase ENRCC 2.70%
Public Facilities $0.84 $0.00 $3,940.46 Fee Increase ENRCC 2.70% Educational Facilities $0.52 $0.00 $3,940.46 Fee Increase ENRCC 2.70% *Wastewater treatment portion of fee is based on standard household strength waste of 200 MG/L B.O.D. and 200 MG/L S.S. and 300 gal./day flow rate
*Fee for residential uses is per dwelling unit. Fee for other uses is per building square foot.
LAND USE CATEGORY
41
DEVELOPMENT IMPACT FEES
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT
REFUSE FEES
LAND USE CATEGORY PER UNIT COMMENT
Residential Container/Equip $576.22 Fee Increase ENRCC 2.70% Commercial
Per No. of 1 cubic yard dumpsters $1,009.87 Fee Increase ENRCC 2.70% Per No. of 1 cubic yard dumpsters $1,271.25 Fee Increase ENRCC 2.70% Per No. of 1 cubic yard dumpsters $1,354.42 Fee Increase ENRCC 2.70% Per No. of 1 cubic yard dumpsters $1,722.72 Fee Increase ENRCC 2.70%
CIRCULATION FEES
LAND USE CATEGORY PER UNIT COMMENT
Single-Family Residential $3,995.72 Dwelling Unit Fee Increase ENRCC 2.70% Multi-Family Residential $2,805.77 Dwelling Unit Fee Increase ENRCC 2.70% Senior Residential/Assisted Living $1,452.99 Dwelling Unit Fee Increase ENRCC 2.70% Hotel/Motel (per room) $2,543.63 Room Fee Increase ENRCC 2.70% Retail (<100KSF) unless specifically listed below $11,648.16 1,000 Sq Ft Fee Increase ENRCC 2.70% Retail (>100KSF) $8,796.02 1,000 Sq Ft Fee Increase ENRCC 2.70% Convenience Store- Without Gas Station $105,434.25 1,000 Sq Ft Fee Increase ENRCC 2.70% Gas Station- With or Without Convenience Store $15,412.20 Fueling Position Fee Increase ENRCC 2.70% Motor Vehicle Sales, Minor and Major Repair $2,206.66 1,000 Sq Ft Fee Increase ENRCC 2.70% Restaurant- No Drive-thru $22,529.56 1,000 Sq Ft Fee Increase ENRCC 2.70% Restaurant with Drive-thru- Stand-alone $102,969.74 1,000 Sq Ft Fee Increase ENRCC 2.70% Restaurant with Drive-thru Within a Shopping Center $27,683.03 1,000 Sq Ft Fee Increase ENRCC 2.70% General Office/Bank $4,957.67 1,000 Sq Ft Fee Increase ENRCC 2.70% Medical/Dental Office $10,028.21 1,000 Sq Ft Fee Increase ENRCC 2.70% Government $3,035.57 1,000 Sq Ft Fee Increase ENRCC 2.70% Industrial/Service Commercial $1,995.41 1,000 Sq Ft Fee Increase ENRCC 2.70% Warehouse/Distribution < 100,000 sq ft $1,645.90 1,000 Sq Ft Fee Increase ENRCC 2.70% Warehouse/Distribution > 100,000 sq ft $791.53 1,000 Sq Ft Fee Increase ENRCC 2.70% Mini Storage > 100,000 sq ft $791.53 1,000 Sq Ft Fee Increase ENRCC 2.70% Religious Institution or Facility $2,155.92 1,000 Sq Ft Fee Increase ENRCC 2.70% Other uses option $386.92 Trip Fee Increase ENRCC 2.70% 42
DEVELOPMENT IMPACT FEES
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT
DEVELOPMENT FEE
FOR
TYPE OF FEE
SINGLE FAMILY
RESIDENCE COMMENT
Fire, Police, Water, Wastewater, Parks $9,542.84 Fee Increase ENRCC 2.70% Circulation $4,532.71 Fee Increase ENRCC 2.70%
Storm Drainage $619.22 Fee Increase ENRCC 2.70%
Refuse $576.22 Fee Increase ENRCC 2.70%
Total $15,270.99
BENEFIT DISTRICT
SANITARY SEWER AREA PER ACRE COMMENT
9th Ave Area of Benefit District (10th Ave to
Area generally south of Hanford-Armona Road $990.64 Fee Increase ENRCC 2.70% Area located Between Hanford-Armona Rd and Lacey Blvd $1,472.62 Fee Increase ENRCC 2.70% Areal located between Lacey Blvd and Grangeville Blvd $2,218.51 Fee Increase ENRCC 2.70% Area located between Grangeville Blvd and Hwy 43 $3,059.10 Fee Increase ENRCC 2.70% 12th Ave Area of Benefit District (11-1/2 Ave
Area generally south of Hanford-Armona Road $684.70 Fee Increase ENRCC 2.70% Area located Between Hanford-Armona Rd and Lacey Blvd $1,056.91 Fee Increase ENRCC 2.70% Area located between Lacey Blvd and Grangeville Blvd $1,437.01 Fee Increase ENRCC 2.70% Area located between Grangeville Blvd and Fargo Ave $1,909.36 Fee Increase ENRCC 2.70% Area located between Fargo Ave and Flint Ave $2,643.51 Fee Increase ENRCC 2.70% 43
DEVELOPMENT IMPACT FEES
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT
ITEM CREDIT PER UNIT UNIT COMMENT
Water:
8" Pipeline $77.23 Lineal Foot Fee Increase ENRCC 2.70% 12" Pipeline $205.83 Lineal Foot Fee Increase ENRCC 2.70% 18" Pipeline $249.83 Lineal Foot Fee Increase ENRCC 2.70% Groundwater Well (1,500 gpm) $1,426,008.52 Each Fee Increase ENRCC 2.70% Pump Station (3 @ 3,100 gpm) $4,755,899.08 Each Fee Increase ENRCC 2.70% Pump Station (4 @ 1,400 gpm) $3,253,474.19 Each Fee Increase ENRCC 2.70% Storage Tank (1.5 MG) $4,063,217.59 Each Fee Increase ENRCC 2.70% Land for Storage Tank or Well $47,523.36 Acre Fee Increase ENRCC 2.70% Wastewater:
8" Gravity Main $211.48 Lineal Foot Fee Increase ENRCC 2.70% 12" Gravity Main $358.25 Lineal Foot Fee Increase ENRCC 2.70% 15" Gravity Main $375.53 Lineal Foot Fee Increase ENRCC 2.70% 18" Gravity Main $405.39 Lineal Foot Fee Increase ENRCC 2.70% 21" Gravity Main $439.95 Lineal Foot Fee Increase ENRCC 2.70% 24" Gravity Main $457.23 Lineal Foot Fee Increase ENRCC 2.70% 27" Gravity Main $527.94 Lineal Foot Fee Increase ENRCC 2.70% 30" Gravity Main $620.65 Lineal Foot Fee Increase ENRCC 2.70% 36" Gravity Main $771.48 Lineal Foot Fee Increase ENRCC 2.70% 18" Force Main $361.64 Lineal Foot Fee Increase ENRCC 2.70% Lift Station $1,642.88 GPM Fee Increase ENRCC 2.70%
Storm Drain:
12'' Pipeline $114.06 Lineal Foot Fee Increase ENRCC 2.70% 21'' Pipeline $260.84 Lineal Foot Fee Increase ENRCC 2.70% 24'' Pipeline $307.97 Lineal Foot Fee Increase ENRCC 2.70% 30'' Pipeline $378.66 Lineal Foot Fee Increase ENRCC 2.70% 36'' Pipeline $449.38 Lineal Foot Fee Increase ENRCC 2.70% 42'' Pipeline $520.08 Lineal Foot Fee Increase ENRCC 2.70% 48'' Pipeline $614.36 Lineal Foot Fee Increase ENRCC 2.70% 60'' Pipeline $708.63 Lineal Foot Fee Increase ENRCC 2.70% 96'' Pipeline $1,205.14 Lineal Foot Fee Increase ENRCC 2.70% Retention Basin (0 to 5 acre feet) $39,254.39 Acre Foot Fee Increase ENRCC 2.70% Retention Basin (Over 5 to 10 acre feet) $23,435.50 Acre Foot Fee Increase ENRCC 2.70% Retention Basin (Over 10 to 20 acre feet) $13,336.05 Acre Foot Fee Increase ENRCC 2.70% Retention Basin (Over 20 acre feet) $8,098.17 Acre Foot Fee Increase ENRCC 2.70%
IMPACT FEE CREDITS FROM WATER, WASTEWATER AND STORM DRAINANGE IMPACT FEES 44
DEVELOPMENT IMPACT FEES
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT
ITEM CREDIT PER UNIT UNIT COMMENT
Circulation- Arterial and Major Arterial Street
Median Curb (both sides) $23.76 Lineal Foot Fee Increase ENRCC 2.70% Median Concrete (16' wide) $190.10 Lineal Foot Fee Increase ENRCC 2.70% Pavement (one side- 22' wide) $94.56 Lineal Foot Fee Increase ENRCC 2.70% Right of Way in Exceeding 42' Wide Half Street $2.45 Square Foot Fee Increase ENRCC 2.70% Circulation- Collection Street
Pavement (one side- 18' wide) $67.43 Lineal Foot Fee Increase ENRCC 2.70% Circulation- Street Intersections
Traffic Signal $475,233.60 Each Fee Increase ENRCC 2.70% Intersection Improvements (full) $475,233.60 Each Fee Increase ENRCC 2.70% Parks- Must be Identified in General Plan
Park Improvements $218,910.60 Acre Fee Increase ENRCC 2.70% Land for Park $106,927.56 Acre Fee Increase ENRCC 2.70%
IMPACT FEE CREDITS FROM CIRCULATION AND PARKS IMPACT FEE ACCOUNTS 45
PUBLIC WORKS DEPARTMENT
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT
APPLICATION/PERMIT
Public Street and Infrastructure Improvement Plan Review/Inspection Fee 6% of the first $5,000 of improvement costs or fraction thereof No changes 5% of the next $20,000 of improvement costs or fraction thereof No changes
4.5% of the next $75,000 of improvement costs or fraction thereof No changes
3.5% of the next $150,000 of improvement costs or fraction thereof No changes 2% of all amounts of improvement costs over $250,000 No changes Water Meter Inspection Fee (all land uses) per meter $85.00 No changes Backflow Prevention Assembly Inspection Fee (all land uses) $80.00 No changes
GRADING PLAN REVIEW
Residential: Single Family Residence $1,050.00 No changes Two or Three Units $1,800.00 No changes
Four through Eight Units $3,050.00 No changes
Eight or More Units $4,400.00 No changes
Commercial: Sites less than one-half acre $2,700.00 No changes Sites from one-half to one acre $4,200.00 No changes
Sites one to five acres $5,700.00 No changes
Sites over five acres $5,700 plus $85/acre No changes
Permit Extensions $25.00 No changes
46
PUBLIC WORKS DEPARTMENT
FEE NAME/DESCRIPTION OF SERVICE FEE AMOUNT COMMENT
ENCROACHMENT PERMIT
Annual Permit $250.00 No changes
Annual Permit (Utilities) $1,000.00 No changes
Annual Permit (Trees) $900.00 No changes
Regular Encroachment Permit $50.00 No changes
TRANSPORTATION PERMIT
Annual Permit $90.00 No changes
Regular Transportation Permit $16.00 No changes
MISCELLANEOUS
Construction Water Meter Deposit $1,000.00 No changes
Conditional Watering Permit $25.00 No changes
Pool Drain Permit $25.00 No changes
Street Banner Permit $100.00 No changes
47
REFUSE DEPARTMENT
48
AIRPORT
49
4.B.
AGENDA
STAFF REPORT
MEETING DATE: 5/16/2024 AGENDA SECTION: GENERAL BUSINESS
SUBJECT:
Approval of professional services agreement with Darden Architects for Phase 1 Planning and Preliminary Project Assessment for a new Public Safety Building for up to $1,111,645 and appropriation of the same amount of funding in the General Fund.
RECOMMENDATION:
Recommendation: Staff recommends the City Council by motion, Approve a professional services agreement with Darden Architects for Phase 1 Planning and Preliminary Project Assessment for a new Public Safety Building for up to $1,111,645 and appropriate this funding in the General Fund
Recommended Motion: I move to Approve a professional services agreement with Darden Architects for Phase 1 Planning and Preliminary Project Assessment for a new Public Safety Building for up to $1,111,645 and appropriate this funding in the General Fund
Alternate Action: Wait on this initial phase of a new Public Safety Building until all funding is identified, (may delay possible grant opportunities and project development).
BACKGROUND:
Due to aging and insufficient facilities, the City has identified a high need for a new facility.
Accordingly, the City issued a Request for Proposals (RFP) for Architectural & Engineering Design Services for a new Public Safety Building (Police Department and Fire Administration). This proposal sought architectural/engineering design services to assist the City in the planning, design, and construction phases of the building project, including detailed layout design and final construction documents for a modern Public Safety Building that meets current and future industry standards.
The RFP was issued September 1, 2023 and closed October 12, 2023. One proposal was received by Darden Architects (Fresno, CA) and was reviewed and evaluated by a committee. The average score was a 87.5 out of 100. After a final meeting with Darden in November 2023 staff believes the firm is well suited for this project. Authorization to proceed has been delayed while other projects demanded priority over this, and most importantly, the City awaited draft financial statements to confirm funding availability.
Although funding has not been identified for all phases of this project, which could range in costs of up to approximately $60 million (including all costs such as preliminary design, land, design and construction), staff recommends that City Council consider beginning the initial planning phase of this project. This initial phase of the project will help the City understand the scope of the needs, which will include land acquisition and development of the project to be as 'shovel ready' as possible while
funding can be identified. A 'shovel ready' project is typically needed in pursuit of grant funding which, although not currently identified, could be a potential opportunity in the future or if additional funding is realized through a potential revenue measure.
The proposer was responsive to the request of the proposal seeking a comprehensive design approach, encouraging innovation and creative solutions from a multi-discipline design team.
Disciplines required include, but are not limited to: Civil, Landscape, Structural, Architectural, Mechanical, Plumbing, Electrical, Specialties (including but not limited to: voice/data wiring, telephone, equipment, radio equipment, force protection, fire protection, lightning protection) and public safety administration furnishings, fixtures and equipment. This process requires life cycle cost analysis and basis of design reports of key building systems early in the design process to support the ability of the City to make appropriate choices to balance the myriad of demands that are part of each building project.
The following characteristics are crucial components that were considered in staff's recommendation:
o Public Safety Building (PSB) – Experience in working with Public Safety Buildings, meeting all statutory requirements and building regulations is an essential requirement of this project.
Key factors will include building orientation and placement on the site, security, views, sustainability and options for future expansion to accommodate growth of the City of Hanford. o Design Quality – The project will become part of the public safety facilities that must serve the needs of the City of Hanford for many years. This project must be sensitive to the environment and enhance the surroundings. The materials and configuration must conform to established City design standards. They should contain and develop spaces conducive to public safety personnel and the community.
o Building Flexibility - Program needs, space assignments, need for services, and other concerns drive renovation and reconfiguration needs. The flexibility to incorporate change needs to be built into the project.
o Minimize Total Lifecycle Costs – The City will own the facilities being developed on their behalf for their entire life cycle. They must provide an appropriate setting for their purpose for decades. These facilities need to be built to minimize the total cost of ownership, and not simply the lowest initial cost.
o Energy Usage - Energy efficiency is an important component in the effort to minimize the total cost of ownership. City projects should exceed the energy code requirements and standards (i.e., Title 24, ASHRAE 90.1) to minimize total life cycle cost. While some spaces are exempt from Title 24 requirements due to programmatic content, all building systems and other spaces not directly impacted by the program concerns must at a minimum be fully compliant with Title 24.
o Building Maintenance - Building systems and equipment should be efficient in operation and be configured to be accessible for maintenance, repair, or replacement with minimal disturbance to occupied spaces. Ease of operation should be considered when selecting building systems.
Darden is among the largest Architectural firms in Central California offering a comprehensive staff of 51 practiced industry professionals based in Fresno, CA. The final deliverable of this Task is a site layout for the new building that responds to site constraints, including utilities locations, Finance and Planning Division requirements, and most importantly the needs of the Public Safety Departments.
The potential timeline for delivery of this project is within one year.
The firm has done projects similar to this in several cities, most recently at neighboring City of Visalia for development of its Civic Center/Public Safety Facility as well as their Emergency Communications Center.
FISCAL IMPACT:
Due to one-time revenues, revenue increases and expenditure savings, staff can recommend this project proceed (should City Council desire) from the available unrestricted General Fund balance.
Based on draft financial statements at the time of this report, the City's General Fund has improved its unrestricted fund balance from about $3.2 million (Fiscal Year 2022) to about $7 million (Fiscal Year 2023) which is about a 15% reserve. Although this is not at the 35% reserve goal established by City Council, it is a good improvement. This increase is due to one-time revenues and expenditure savings, and has helped improve the City's financial condition which, per Council resolution, may be used on one-time special projects if the Council desires.
ATTACHMENTS:
1. Project Scope - Darden
Concert Hall / AuditoriumArt GalleryRest-roomsLobbyConferenceRoomFoyerSnack BarBoxOfficeBackstagePlatformMAIN ENTRANCEN
0101The BlossomAt Reedley's core is the agrarian context. We moved to pull inspiration from the organic versus the existing built environment for the direction of the Performing Arts building. Specifically, the mandarin blossom was studied, both for color and shape. The result is a striking building that speaks to the arts.
4.C.
AGENDA
STAFF REPORT
MEETING DATE: 5/16/2024 AGENDA SECTION: GENERAL BUSINESS
SUBJECT:
Award and authorization for the City Manager to enter into a professional services agreement with Randle Communications (Sacramento, CA) for $72,500 for potential ballot measure information outreach services and appropriate the amount in the General Fund.
RECOMMENDATION:
Recommendation: Staff recommends that the City Council, by motion, Award and Authorize the City Manager to enter into a professional services agreement with Randle Communications (Sacramento, CA) for $72,500 for potential ballot measure information outreach services and appropriate the amount in the General Fund.
Recommended Motion: I move to Award and Authorize the City Manager to enter into a professional services agreement with Randle Communications (Sacramento, CA) for $72,500 for potential ballot measure information outreach services and appropriate the amount in the General Fund.
BACKGROUND:
In response to City Council's action to form a Revenue Measure Committee (RMC) and subsequent recommendation by the RMC that there is a need for a revenue measure, in a formal Request for Proposal process, staff solicited proposals for information outreach efforts for a potential revenue measure. The RFP was issued March 14, 2024 and closed on April 12, 2024.
Three proposals were received and subsequently evaluated by an internal evaluation committee.
Randle Communications, Sierra Pacific Strategies, and William Berry Campaigns (WBC) submitted by the deadline and were responsive to the RFP. Below in Table 1 is a summary of the proposals and ranking out of a maximum potential of 100:
Table 1: Evaluation Summary
Based on the evaluation scoring and a final interview, staff recommends that City Council award and authorize execution of an agreement with Randle Communications for consulting services for potential ballot measure information outreach. The firm is familiar with local ballot measures and knowledgeable about getting information out to constituents in compliance with legal restrictions.
Randle, will assist staff to get factual information out to city stakeholders while avoiding prohibited advocacy.
FISCAL IMPACT:
If approved, $72,500 will be appropriated in the General Fund for this information outreach project. In addition, to these costs any hard costs for auxiliary items such as handouts, web design or other outreach may be required as well. This cost would be covered by potential expenditure savings within all departments operational budgets in FY24, and/or available fund balance in the General Fund.
ATTACHMENTS:
1. Cost Proposal Attach
10 EXHIBIT “A”Scope, Timeframe, and Compensation for Services
11
12
4.D.
AGENDA
STAFF REPORT
MEETING DATE: 5/16/2024 AGENDA SECTION: GENERAL BUSINESS
SUBJECT:
Discussion of Council Options and direction from the City Council related to the upcoming vacant Council seat in District B and the existing vacant seat in District C.
RECOMMENDATION:
Recommendation: That the City Council consider the pending resignation of Council member Morrow and discuss the next steps for addressing the Council vacancies in District B, as well as District C, via the Appointment process outlined in Section 36512 of the Government Code.
BACKGROUND:
Ms. Kalish Morrow, District B Council member, has notified the Council that she intends to resign from Council, effective June 7, 2024.
With the pending resignation of Ms. Morrow, Council must now consider how they wish to address the vacant seat that will represent District B in the City of Hanford. Government Code section 36512 governs the process for filling a Council vacancy. That section of the Code provides that the council must, within 60 days from the date of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy.
During the Council agenda item related to the resignation of Ms. Sharp on April 2, 2024, Council was made aware that the requirements of the government code would result in a special election taking place concurrent with the General Election on November 5, 2024. Accordingly, the Council took action to leave the District C seat vacant. The council could take similar action with this pending vacancy.
Given that the resignation of Council woman Morrow would leave the Council with only 3 seated members, staff is recommending that Council move forward with a process to fill both vacant seats through an appointment process. Operating with only 3 council members could prove to be problematic for the purpose of conducting City business in that some matters require 3 affirmative votes, regardless of the number of Council members. Resolutions, Ordinances and Expenditures of funds all require 3 affirmative votes to pass. Additionally, the quorum number for Council business does not change with a vacant seat. As a result, any absence by a single Council member would result in the need to cancel that meeting.
Ms. Sharp's resignation was effective April 9, 2024. Pursuant to the statute, Council only has 60 days to fill the vacant District C seat, which means that an appointment to fill that seat must occur prior to June 9, 2024.
Upon notification by Ms. Morrow that she would be tendering her resignation, she also asked to be a part of the appointment process. Government Code Section 36512(e)(1) indicates that, if the Council decides to fill the vacancy by appointment, Council member Morrow may vote on her replacement if her resignation will go into effect upon the successor’s appointment. If Council member Morrow votes on her replacement, pursuant to Code Section 36512(e)(2), she would be prohibited from engaging in certain activities for two years following the appointment. The exact wording of those sections from the Government Code is as follows:
(e) (1) If the city council of a city that elects city council members by or from districts elects to fill a vacancy on the city council by appointment as a result of a city council member resigning from office, the resigning city council member may cast a vote on the appointment if the resignation will go into effect upon the
appointment of a successor. A city council member shall not cast a vote for a family member or any other person with whom the city council member has a relationship that may create a potential conflict of interest. (2) If a city council member elects to cast a vote under this subdivision, the city council member shall be prohibited from the following actions for a period of two years after the appointment of a successor:
(A) Advocating on any measure or issue coming before the city council in which the city council member may have a personal benefit.
(B) Entering into a contract of any kind with the city or a city vendor. (C) Accepting a position of employment with the city or a city vendor. (D) Applying for a permit that is subject to the approval of the city council. (3) This subdivision shall not apply to any city council member who is resigning from the city council due to charges of, or conviction for, corruption or criminal behavior, or who is subject to a recall election.
Appointment
Normally, if the City Council were to decide to appoint a new Council member, it must be done within 60 days. In this case, because Ms. Morrow has requested to be a part of an appointment process, her resignation would become effective with the date of the appointment of the replacement. This timeline does not apply.
Should the City Council decide to appoint a new Council member rather than go through a special election, the Council may choose any selection process at their disposal and, in the interest of time, staff would recommend the following process:
Applicants must be registered voters and reside within the geographical boundaries of District B, within the Hanford City limits. The City Clerk will verify voter registration status upon submission of the complete application. The successful applicant would serve from time of appointment until the results of the November 5, 2024 General Municipal Election are certified by the City Council.
Recommended Appointment Process Schedule
May 16, 2024 At a special meeting, the City Council votes for their preferred process for appointing the two (2) new council members, and directs staff on the process to be used.
May 17, 2024 The City Clerk posts a Notice of Vacancy and invites eligible residents to apply for
the vacant council seat.
May 24, 2024 City Council applications are due to the City Clerk’s Office by 5:00pm.
Late applications will not be accepted.
City Clerk notifies applicants as to whether their application is complete and whether they meet the minimum qualifications to hold office in Districts "B" & "C" in the City of Hanford. Applicants who submit incomplete applications, or who, when the application is submitted, do not meet the minimum qualifications to hold office in the City of Hanford will not be eligible to be considered by the City Council.
May 29, 2024 During a Special Meeting of the City Council meeting, the Council will consider the applicants, make a motion to appoint as appropriate, and direct staff to bring back a Resolution of Appointment of the chosen candidates.
June 4, 2024 The City Council adopts a resolution confirming the appointment of the new City Councilmembers, and the City Clerk administers the Oath of Office. A person appointed to fill a vacancy holds office for the unexpired term of the former incumbent, which would end December 31, 2024 or the certification of the November 5, 2024 General Election; whichever date comes first.
Once the City Council has decided to go through the appointment process for a new council member, the Council may choose any selection process at their disposal. Below, is a process that Council could consider. The City Council may accept this process in its entirety, modify the process as it chooses or elect to choose a different process altogether.
Application:
Applicants must be registered voters of the City of Hanford, residing within the City limits. The City Clerk will verify voter registration status upon the submission of the complete application.
Applicants will be asked to submit a candidate statement with their application consisting of no more than 400 words for the City Council to review.
Applications will only be accepted online at www.hanfordca.gov. A Call for applications will be posted on all of the city’s social media platforms and website.
All submitted applications will be kept confidential until May 24, 2024 at 5:00 p.m. In accordance with the Public Records Act, applications and attachments submitted are considered public records and will be disclosed upon receipt of a public records request.
Recommended Applicant Selection Process:
The City Council will consider those applicants who have submitted qualifying applications, and each council member may recommend up to one qualified applicant, for each vacant seat, to be considered for appointment by the City Council.
FISCAL IMPACT:
There is no cost involved if the City Council decides to appoint a candidate to fill the vacant seats.
ATTACHMENTS:
1. Morrow Resignation
2. GOV_36512. Special Election Guidelines
1 Mario Cifuentez
From: Kalish Morrow
Sent: Wednesday, May 8, 2024 7:44 AM
To: Natalie Corral; Mario Cifuentez
Cc: City Council
Subject: Resignation
May 8th, 2024
City Clerk
City of Hanford
With regret, I hereby resign from City Council District B Seat upon appointment of my replacement.
In consultation with the City Manager, this should occur at the City Council regular meeting of June 4th, 2024.
In June, I am relocating, with my family, outside District B boundaries, thus forcing this action.
Thank you for all your great work, I will truly miss being a part of this team serving Hanford.
Kalish Morrow
State of California
GOVERNMENT CODE
Section 36512
36512. (a) If a vacancy occurs in an appointive office provided for in this chapter, the council shall fill the vacancy by appointment. A person appointed to fill a vacancy holds office for the unexpired term of the former incumbent. (b) If a vacancy occurs in an elective office provided for in this chapter, the council shall, within 60 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. (1) If the council calls a special election, the special election shall be held on the next regularly established election date not less than 114 days from the call of the special election. A person elected to fill a vacancy holds office for the unexpired term of the former incumbent.
(2) If the council fills the vacancy by appointment, the person appointed to fill the vacancy shall hold office pursuant to one of the following:
(A) If the vacancy occurs in the first half of a term of office and at least 130 days prior to the next general municipal election, the person appointed to fill the vacancy shall hold office until the ne xt general municipal election that is scheduled 130 or more days after the date the council is notified of the v acancy, and thereafter until the person who is elected at that election to fill the v acancy has been qualified. The person elected to fill the v acancy shall hold office for the une xpired balance of the term of office.
(B) If the vacancy occurs in the first half of a term of office, but less than 130 days prior to the ne xt general municipal election, or if the v acancy occurs in the second half of a term of office, the person appointed to fill the vacancy shall hold office for the unexpired term of the former incumbent.
(c) Notwithstanding subdi vision (b) and Section 34902, a city may enact an ordinance that does any of the following:
(1) Requires that a special election be called immediately to fill every city council vacancy and the office of mayor designated pursuant to Section 34902. The ordinance shall provide that the special election shall be held on the ne xt regularly established election date not less than 114 days from the call of the special election. (2) Requires that a special election be held to fill a city council v acancy and the office of mayor designated pursuant to Section 34902 when petitions bearing a specified number of verified signatures are filed. The ordinance shall provide that the special election shall be held on the ne xt regularly established election date not less than 114 days from the filing of the petition. A governing body that has enacted such an ordinance may also call a special election pursuant to subdi vision (b) without waiting for the filing of a petition.
(3) Provides that a person appointed to fill a v acancy on the city council holds office only until the date of a special election which shall immediately be called to fill the remainder of the term. The special election may be held on the date of the next regularly established election or re gularly scheduled municipal election to be held throughout the city not less than 114 days from the call of the special election. (d) (1) Notwithstanding subdivision (b) and Section 34902, an appointment shall not be made to fill a v acancy on a city council if the appointment w ould result in a majority of the members serving on the council having been appointed. The vacancy shall be filled in the manner provided by this subdivision. (2) The city council may call an election to fill the vacancy, to be held on the next regularly established election date not less than 114 days after the call. (3) If the city council does not call an election pursuant to paragraph (2), the vacancy shall be filled at the next regularly established election date. (e) (1) If the city council of a city that elects city council members by or from districts elects to fill a vacancy on the city council by appointment as a result of a city council member resigning from office, the resigning city council member may cast a vote on the appointment if the resignation will go into effect upon the appointment of a successor. A city council member shall not cast a v ote for a family member or any other person with whom the city council member has a relationship that may create a potential conflict of interest.
(2) If a city council member elects to cast a v ote under this subdivision, the city council member shall be prohibited from the follo wing actions for a period of tw o years after the appointment of a successor:
(A) Advocating on any measure or issue coming before the city council in which the city council member may have a personal benefit.
(B) Entering into a contract of any kind with the city or a city vendor. (C) Accepting a position of employment with the city or a city vendor. (D) Applying for a permit that is subject to the approval of the city council. (3) This subdivision shall not apply to any city council member who is resigning from the city council due to char ges of, or con viction for, corruption or criminal behavior, or who is subject to a recall election.
(Amended by Stats. 2015, Ch. 185, Sec. 1. (AB 952) Effective January 1, 2016.)