13.B.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Approval of the Minutes of the June 11, 2024, Special Meeting.
RECOMMENDATION:
Recommendation: Approve the minutes of the June 11, 2024, Special Meeting.
BACKGROUND:
FISCAL IMPACT:
ATTACHMENTS:
1. June 11, 2024 SP
13.C.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Approval of the Minutes of the June 18, 2024, Meeting.
RECOMMENDATION:
Recommendation: Approve the minutes of the June 18, 2024, meeting BACKGROUND:
FISCAL IMPACT:
ATTACHMENTS:
1. June 18, 2024
13.D.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Approval of Historic Resources Permit HRA0014-24 to place fencing at Salmon’s Furniture Galleries.
The property is designated as a contributing building within the Historic Overlay Zone. The project is located at 112 E. Seventh Street (APN 012-041-007).
RECOMMENDATION:
That the City Council, by motion, adopt Resolution 24-34-R conditionally approving Historic Resources Permit HRA0014-24.
RECOMMENDED MOTION: I move to adopt Resolution 24-34-R approving Historic Resources Permit HRA0014-24.
PROJECT DESCRIPTION:
The property is located within the Historic Overlay Zone, shown below – outlined in red.
The property is designated as a contributing building in the Historic Overlay Zone, as shown on the Historic Overlay Zone Map – Attachment 1.
“Contributing building” means a structure within a historic district which structure retains scale, mass and other architectural characteristics to the degree that it contributes to the sense of time and place of the immediate area and the district. The building may have individual architectural significance or may be one of a grouping of background buildings that jointly contribute to the character of the immediate area and the district. Contributing buildings may reflect interim modifications if those modifications do not irreparably detract from the character of the building or if the modifications reflect an architectural style or particular era important to the development of the City. Contributing buildings shall also include structures that have a strong historical tie to activities, events, or individuals important in the development of the City.
In accordance with the Municipal Code Section 17.48, improvements to a site identified as a historic site within the Historic Overlay Zone are required to be approved through a Historic Resources Permit, which must be approved by the City Council.
Section 17.48.040
No improvement or exterior architectural feature of any improvement shall be constructed or altered or enlarged which is located in the Historic Overlay District or identified as a historic site outside the District, unless a permit is issued pursuant to the terms of this chapter. The section shall not apply to any interior alteration which has no effect on the condition or appearance of any exterior architectural feature of an improvement. No structure listed on a State or National Register shall be moved or demolished, unless a permit is issued pursuant to the terms of this chapter.
Section 17.48.070
1. A historic resource permit shall be required for any alteration of the exterior features of a building within a designated historic district, or a designated historic building or site, or to construct a new building or improvements upon property within a designated historic district except as otherwise provided in this Chapter 17.48, the City Council shall determine whether a historic resources permit shall be issued. A permit shall not be required for ordinary maintenance and repairs as defined in this section.
2. Permit Procedures. An application for a historic resource permit shall be made on a form prescribed by the Community Development Department and shall be accompanied by the fees established by resolution of the City Council. The application shall include the information required by Section 17.60.020 for site plan review, complete elevation drawings of the proposed alterations, samples of proposed colors and materials, color photographs of all sides of any existing improvement, building or structure on the site, and such other information as may be required by the Community Development Department. If applicable, the application shall include the information required by Chapter 17.58 (permit for conditional uses) and Chapter 17.62 (planned unit development).
Applications for permits requiring City Council approval shall be placed on the next regular meeting of the City Council. The City Council may approve, approve with conditions, or deny the permit.
Project Description
The one-story building was originally constructed in the early 20th century and later reconstructed in 2002 following a major fire, consisting of a primarily light tan stucco exterior along the front and a painted brick exterior along the rear of the building, a red clay tile veneer along the bottom of the façade, a recessed entryway enclosed by three arches along the street frontage, a red tile roof above the entryway, double doors on the front and rear of the building, and awnings above each window along the façade and above the doors in the rear of the building. The building is contributing to the Historic District due to the original building owner, Henry Cousins, who was a noted early civic leader, the use of the building originally housing an early tractor dealership in the area, Cousins Tractor Co., and architectural features such as the brick façade on the rear of the building.
The applicant is requesting to install a decorative security fence at the front entrance and rear entrance of the building. As shown in Attachment 2, the iron fence will be six feet in height and have gates at each entrance. Posts will be bolted to the existing concrete.
Section 17.48.150(B)(9) states that “contemporary design for alterations and additions to existing buildings, structures or site shall not be discouraged when such alterations and additions do not destroy significant historical, architectural or cultural material and such design is compatible with the size, scale, color, materials and character of the property, neighborhood or environment.” The proposed fencing would be a contemporary design characteristic for the site, but would not destroy any significant historical, architectural, or cultural material. The fencing shall be placed between the walls of the structure to ensure the design is compatible and blends in with the property and surrounding neighborhood. Iron fencing is a common site element within the Historic District. In reviewing fences around other contributing buildings within the Historic District, iron is the most common material, specifically utilized at the Carnegie Museum, Zaytoona, the Bastille, the Fox Building, and the Old Phone Building. (see Figure 1, below).
Figure 1: Iron fences around Contributing Buildings
Top Row (from left to right): Carnegie Museum, Zaytoona, the Bastille Bottom Row (from left to right): the Fox Building, the Old Phone Building
Given the incidental nature of the fencing, staff is supportive of allowing the request. The addition will not detract from the contributing nature of the building to the Historic District. The fencing shall be located to ensure that sufficient space is provided to allow a walkable space between the fencing and the adjacent building entrance. Should the fencing be removed in the future, the holes left in the building and ground shall be patched to match the surrounding material in composition, design, color, texture and other visual qualities. The fencing shall be compliant with all applicable Fire and Building Codes.
FINDINGS FOR APPROVAL
Staff recommends that the City Council find Historic Resources Permit HRA0014-24 consistent with Section 17.48 of the Hanford Municipal Code; find that the approval of the historic resources permit will allow private investment in the Downtown, and preserve to the extent possible historic elements of the site; and make the following findings:
1. That the proposal with conditions is consistent with the intent of development standards for contributing sites in the Historic Overlay Zone.
2. That the proposal will allow development and maintenance of complementary settings and environment for a structure with significance.
3. That the proposal will promote and encourage continued private ownership and utilization of structures so that the objectives set forth in Section 17.48 can be attained.
4. That the request will not adversely affect the public health, safety, and general welfare of the citizens of Hanford.
RECOMMENDATION
The City Council may approve, approve with conditions, or deny the permit.
Staff recommends that the City Council adopt Resolution 24-34-R, approving Historic Resources Permit HRA0014-24, subject to the following conditions:
1. That the applicant adhere to the design criteria for the Historic Overlay Zone, set forth in Section
17.48 of the Hanford Municipal Code.
2. That the fencing shall be located between the walls of the structure to ensure the design is compatible and blends in with the property and surrounding neighborhood, and not be located within the public right-of-way.
3. That should the fencing be removed in the future, the holes left in the building and ground shall be patched to match the surrounding material in composition, design, color, texture and other visual qualities.
4. That if building access is blocked, the Fire Department requires a Knox Box, or key switch for automatic gate, be installed.
5. That the fencing shall comply with all applicable Building Code requirements.
6. That approval of this project does not exempt compliance with all applicable sections of the Zoning Ordinance, Public Works Improvement Standards, fees, or other City Ordinances.
7. That the alterations to the site be completed in accordance with the proposed changes. Future changes may be approved by the Community Development Director or forwarded to the City Council for review.
Applicant
Tracy Greenlee
112 E. Seventh St.
Hanford, CA 93230
Property Owner
Craig Johnson
112 E. Seventh St.
Hanford, CA 93230
ATTACHMENTS:
1. Resolution No. 24-34-R
2. Attachment 1 - Historic Overlay Zone and Properties
3. Attachment 2 - Design
4. Notice of Exemption No. 2024-62
RESOLUTION 24-34-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD APPROVING HISTORIC RESOURCES PERMIT HRA0014-24 TO PLACE FENCING AT SALMON’S FURNITURE GALLERIES. THE PROPERTY IS
DESIGNATED AS A CONTRIBUTING BUILDING WITHIN THE HISTORIC OVERLAY ZONE. THE PROJECT IS LOCATED AT 112 E. SEVENTH ST. (APN 012-041-007).
At a regular meeting of the City Council of the City of Hanford duly called and held on August 20, 2024, at 7:00 p.m. in the Council Chambers of the Civic Auditorium, it was moved by Council Member _________ ___, and seconded by Council Member ____________, and duly carried, that the following resolution be adopted:
WHEREAS, an application, filed by Tracy Greenlee for Historic Resources Permit HRA0014-24, as shown in Exhibit A, was presented to the City Council; and
WHEREAS, the proposed project is located at 112 E. Seventh St. (APN 012-041-007); and
WHEREAS, the City Council of the City of Hanford, at a regular meeting on August 20, 2024, reviewed the request for Historic Resources Permit HRA0014-24; and
WHEREAS, Section 15303 of the California Environmental Quality Act Guidelines categorically exempts “New Construction or Conversion of Small Structures” from Environmental Review; and
WHEREAS, the City Council of the City of Hanford reviewed the application for the Historic Resources Permit HRA0014-24 and found that the application is consistent with Section
17.48 of the Hanford Municipal Code, that the approval of the historic resources permit will allow private investment in the Downtown and preserve to the extent possible historic elements of the site, and make the following findings:
1. That the proposal with conditions is consistent with the intent of development standards for contributing sites in the Historic Overlay Zone.
2. That the proposal will allow development and maintenance of complementary settings and environment for a structure with significance.
3. That the proposal will promote and encourage continued private ownership and utilization of structures so that the objectives set forth in Section 17.48 can be attained.
4. That the request will not adversely affect the public health, safety, and general welfare of the citizens of Hanford.
THEREFORE, BE IT RESOLVED that the City Council of the City of Hanford hereby approves Historic Resources Permit HRA0014-24, subject to the following conditions:
1. That the applicant adhere to the design criteria for the Historic Overlay Zone, set forth in Section 17.48 of the Hanford Municipal Code.
2. That the fencing shall be located between the walls of the structure to ensure the design is compatible and blends in with the property and surrounding neighborhood, and not be located within the public right-of-way.
3. That should the fencing be removed in the future, the holes left in the building and ground shall be patched to match the surrounding material in composition, design, color, texture and other visual qualities.
4. That if building access is blocked, the Fire Department requires a Knox Box, or key switch for automatic gate, be installed.
5. That the fencing shall comply with all applicable Building Code requirements.
6. That approval of this project does not exempt compliance with all applicable sections of the Zoning Ordinance, Public Works Improvement Standards, fees, or other City Ordinances.
7. That the alterations to the site be completed in accordance with the proposed changes.
Future changes may be approved by the Community Development Director or forwarded to the City Council for review.
NOW, THEREFORE, BE IT FURTHER RESOLVED , that the City Council of the City of Hanford hereby approves Historic Resources Permit HRA0014-24. Passed and adopted at a regular meeting of the City Council of the City of Hanford duly called and held on August 20, 2024, by the following vote:
AYES: _______________________________________________________________________ NOES: _______________________________________________________________________ ABSTAIN: ____________________________________________________________________ ABSENT: _____________________________________________________________________
APPROVED: __________________________
TRAVIS PADEN
MAYOR of the City of Hanford
ATTEST:
NATALIE CORRAL
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss
CITY OF HANFORD )
I, NATALIE CORRAL, City Clerk of the City of Hanford, do hereby certify the foregoing Resolution was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 20th day of August, 2024.
Date: _________________
NATALIE CORRAL
CITY CLERK
Exhibit A
Design
Historic Overlay Zone and Properties
C
C
C
C
C
C
C
C
C
C
N
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C
N
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C
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C
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C
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C
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C
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N
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C
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C
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N
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C
Legend
- Historic Overlay Zone
- Historic Properties
C - Contributing Buildings
N - Noncontributing Buildings
Notice of Exemption 2024-62
To: Office of Planning and Research
P.O. Box 3044, Room 212
Sacramento, CA 95812-3044
County Clerk
County of Kings
Kings County Government Center
Hanford, CA 93230
From: City of Hanford
317 North Douty Street
Hanford, CA 93230
Project Title: Historic Resources Permit HRA0014-24
Project Location – 112 E. Seventh Street (APN 012-041-007)
Project Location – City: Hanford Project Location – County: Kings County
Description of Nature, Purpose and Beneficiaries of Project: Approval of Historic Resources Permit HRA0014-24 to place fencing at Salmon’s Furniture Galleries. The property is designated as a contributing building within the Historic Overlay Zone.
Name of Public Agency Approving Project: City of Hanford, Planning Division
Name of Person or Agency Carrying Out Project: Tracy Greenlee 112 E. Seventh St.
Hanford, CA 93230
Exempt Status: (check one)
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269 (a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption: State type and section number: 15303 New Construction or Conversion of Small Structures
Statutory Exemption. State code number:
Reasons why project is exempt:
The City of Hanford determined the project to be exempt from environmental review pursuant to Section 1530 3 of the California Environmental Quality Act (CEQA) Guidelines. Section 1530 3 states that Class 3 exemptions consist of construction and location of limited numbers of new, small facilities or structures; installation of small new equipment and facilities in small structures; and the conversion of existing small structures from one use to another where only minor modifications are made in the exterior of the structure. This project involves the installation of fencing.
Lead Agency
Contact Person: Mark Manha Area Code/ Telephone: (559) 585-2583
Signature: Date: August 20, 2024 Title: Associate Planner
Signed by Lead Agency Date received for filing at OPR:
Signed by Applicant
13.E.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Approval of the second reading and Adoption of Ordinance No. 24-07, approving Rezone No. 0001- 23, a request to change the zoning on a five-acre parcel from C-N Neighborhood Commercial to MX- N Neighborhood Mixed Use. The project is located at the northwest intersection of Grangeville Boulevard and Centennial Drive (APN 009-030-142).
RECOMMENDATION:
Staff recommends that the City Council, by motion, Approve the second reading and adopt Ordinance 24-07, approving Rezone No. 0001-23.
Recommended Motion: I move to waive the second reading and adopt Ordinance 24-07, approving Rezone No. 0001-23.
BACKGROUND:
On August 6, 2024 the City Council held a public hearing for General Plan Amendment No. 0001-23, Rezone No. 0001-23, Planned Unit Development No. 0036-24, and Variance No. 0009-23. During the meeting, the City Council introduced the ordinance and waived the first reading of Ordinance No. 24-07 for the rezone action of the proposed project.
Rezone No. 0001-23 is a request to change the zoning from C-N Neighborhood Commercial to MX-N Neighborhood Mixed Use on a five-acre site.
The item was unanimously approved by the City Council by a 4,0 vote for all actions.
FISCAL IMPACT:
ATTACHMENTS:
1. Ordinance No. 24-07 (rezone)
ORDINANCE NO. 24-07
AN ORDINANCE OF THE CITY OF HANFORD CITY COUNCIL APPROVING REZONE NO. 0001-23, A REQUEST TO REZONE A FIVE-ACRE PROJECT SITE
FROM C-N NEIGHBORHOOD COMMERCIAL TO MX-N NEIGHBORHOOD MIXED USE. THE PROJECT IS LOCATED AT THE NORTHWEST INTERSECTION OF GRANGEVILLE BOULEVARD AND CENTENNIAL DRIVE (APN 009-030-142).
Section 1: The following described territory situated in the City of Hanford is hereby zoned under the terms of Chapter 17.86 of the Hanford Municipal Code:
Rezone No. 0001-23 filed by the Scott Vincent, on behalf of Ajmer Nahal, F
ROM: City C-N Neighborhood Commercial
TO: City MX-N Neighborhood Mixed Use
On property described as follows:
Approximately 5 acres, located on the northwest intersection of Grangeville Boulevard and Centennial Drive (APN 009-030-142), as depicted in attached Exhibit A; and Se
ction 2: The Council does hereby find as a fact that the Planning Commission of the City of Hanford held a public hearing on June 25, 2024 after notice required by Section 17.70.110 of the Hanford Municipal Code and Government Code Section 65854. The City Council finds that Mitigated Negative Declaration No. 2024-57 (SCH # 2024050798) and the Mitigation Monitoring and Reporting Program, depicted in attached Exhibit B, are approved in conformance with the California Environmental Quality Act. The City Council hereby finds that the rezoning is consistent with the objectives of the zoning regulations as set forth in Section 17.86 of the Hanford Municipal Code, and that this Ordinance has been introduced by the City Council after public hearing held on the 6
th day of August 2024 at 7:00 p.m. of said day after notice required under the provisions of Section 65856 of the Government Code.
Section 3: That pursuant to Section 17.86.030, the City Council of the City of Hanford makes the following findings:
Rezone No. 0001-23
1. That the amendment is internally consistent with the goals, objectives, and policies of the General Plan and the Municipal Code.
Analysis: That General Plan Amendment and Rezone No. 0001-23 are internally consistent with the goals, objectives, and policies of the General Plan, specifically consistent with Policy L11, L27, L42- 46, L60- 64, H67, L107, L109, L135, L137, and Goals L2, L3, L6, L7, L15- 18 (as described in the General Plan Amendment section, above). All regulations pertaining to MX -N Neighborhood Mixed Use zone district will be enforced as development occurs and through the Site Plan Review process, except as expressly modified by the Planned Unit Development.
2. The amendment would not be detrimental to the public health, safety, or welfare of the community.
Analysis: That this application has been reviewed by County departments, utility companies, City Fire Department, City Building Department, and other involved departments. Any mitigation required for public health and safety were applied to the proposal and required in the mitigation monitoring and reporting program and through conditions of approval.
3. The amendment would maintain the appropriate balance of land uses within the City.
Analysis: That jobs-housing balance is achieved by increasing opportunities for people to work and live in close proximity. The ratio is expressed as the number of jobs divided by the number of housing units. The jobs-housing balance is a general tool for analyzing where people work, where they live, and how effectively they can travel between the two. In the planning area, the jobs - housing balance ratio in 2013-2014 was 1.17. It is estimated that the implementation of the General Plan would increase the jobs -housing balance by 0.45 to 1.62, which would make the planning area a jobs-rich area. The proposal to change the designation from Neighborhood Commercial to Neighborhood Mixed Use will impact the job-housing balance projected by increasing the number of residential units in the area. The addition of the residential units to the formerly commercial designation will not affect the City’s ability to maintain an appropriate balance of land uses within the City, as the increase in housing will bring more residential units to the jobs-rich planning area.
4. The anticipated land uses on the subject site would be compatible with existing and future surrounding uses.
Analysis: That the uses proposed for the site include a combination of multi-family residential and future commercial uses, anticipated to be a service station and a drive -thru restaurant. The uses proposed are compatible with the existing single - and multi -family residential uses in the surrounding area. Future use of the commercial portion of the site will carry out the goal to provide day-to-day conveniences in close proximity to residential uses, in order to reduce vehicle miles travel and provide convenience.
The project will be developed in conformance with the MX -N Neighborhood Mixed Use zone district regulations, except where expressly modified by the variance and planned unit development applications.
Section 4: This ordinance shall take effect (30) days after its passage, and be published once in the Hanford Sentinel within fifteen (15) days after its passage or a summary of this ordinance shall be published in the Hanford Sentinel in a manner consistent with the requirements of the California Government Code.
Passed and adopted at a regular meeting of the City Council of the City of Hanford duly called and held on , by the following roll call vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
APPROVED
TRAVIS PADEN
MAYOR of the City of Hanford
ATTEST:
_______________________________________
NATALIE CORRAL
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF KINGS ) ss
CITY OF HANFORD )
I, NATALIE CORRAL, City Clerk of the City of Hanford, do hereby certify the foregoing ordinance was duly introduced at a regular meeting of the City Council of the City of Hanford on the 6
th day of August 2024, and it was duly passed and adopted at a regular meeting of the City Council of the City of Hanford held on the 20th day of August 2024.
_______________________________________
NATALIE CORRAL
CITY CLERK
Exhibit A
Rezone No. 0001-23
Existing Zoning (outlined)
C-N Neighborhood Mixed Use
Proposed Zoning (outlined in red)
MX-N Neighborhood Mixed Use
Exhibit B:
Mitigation Monitoring and Reporting Program
MITIGATION MONITORING AND REPORTING PROGRAM
Mitigation Measure Timeframe Responsible
Monitoring Agency
Date Initial
MM AQ-1: The project shall continuously
comply with the following: Construction and
operation of the project shall be conducted in
compliance with applicable rules and
regulations set forth by the San Joaquin Valley
Air Pollution Control District. Dust control
measures outlines below shall be
implemented where they are applicable and
feasible. The list shall not be considered all
inclusive, and any other measures to reduce
fugitive dust emissions not listed shall be
encouraged.
a. Land Preparation Excavation and/or
Demolition. The following dust control
measures shall be implemented.
1. All soil excavated or graded shall
be sufficiently watered to prevent
excessive dust. Watering shall
occur as needed with complete
coverage of disturbed soil areas.
Watering shall take place a
minimum of twice daily on
unpaved/untreated roads and on
disturbed soil areas with active
operations.
2. All fine material transported off
site shall be either sufficiently
watered or securely covered to
prevent excessive dust.
3. Areas disturbed by clearing, earth
moving, or excavation activities
shall be minimized at all times.
4. Stockpiles of dirt or other fine
loose material shall be stabilized by
watering or other appropriate
method to prevent wind-blown
fugitive dust.
b. Site Construction: After clearing,
grading, earth moving and/or
excavation is completed within any
During
Construction
Lead Agency
portion of the project sites, the
following dust control practices shall
be implemented.
1. All active disturbed soil areas shall
be sufficiently watered at least
twice daily or have dust palliatives
applied to prevent excessive dust.
c. Vehicular Activities: During all phases
of construction, the following
vehicular control measures shall be
implemented.
1. Onsite vehicle speeds shall be
limited to 15 miles per hour.
2. All areas with vehicle traffic shall
be paved, treated with dust
palliatives or watered a minimum
of twice daily.
3. Streets adjacent to the project sites
shall be kept clean, and project-
related accumulated silt shall be
removed.
4. Access to the project sites shall be
by means of an apron into the
project sites from adjoining
surfaced roadways. The aprons
shall be surfaced or treated with
dust palliatives. If operating on
soils that cling to the wheels of
vehicles, a grizzly, wheel washer, or
other such device shall be used on
the road exiting the project sites,
immediately prior to the pavement,
in order to remove most of the soil
material from vehicle tires.
MM AQ-2: The project shall continuously
comply with the following: The project
proponent and/or its contractors shall
implement the following measures during
construction of the project.
a. All equipment shall be maintained in
accordance with the manufacturer’s
specifications.
b. Construction-related equipment,
including heavy-duty equipment,
motor vehicles, and portable
equipment shall be turned off when
not in use for extended periods of time.
c. Construction equipment shall operate
no longer than eight cumulative hours
per day.
d. Electric equipment shall be used
whenever possible in lieu of diesel- or
gasoline powered equipment.
e. All construction vehicles shall be
equipped with proper emission
control equipment and kept in good
and proper running order to
substantially reduce NOx emissions.
f. On-road and off-road diesel equipment
shall use diesel particulate filters (or
the equivalent) if permitted under
manufacturer’s guidelines.
g. Tier 3 engines shall be used on all
equipment when available.
Ongoing Lead Agency
MM AQ-3: The project proponent shall
continuously comply with the following
measures during operation of the project to
control emissions from the on-site dedicated
equipment (equipment that would remain on-
site each day):
a. a. All onsite off-road equipment and
on-road vehicles for
operation/maintenance shall be new
equipment that meets the recent
California Air Resources Board engine
emission standards or alternatively
fueled construction equipment, such as
compressed natural gas, liquefied
natural gas, or electric, as appropriate.
b. All equipment shall be turned off when
not in use. Engine idling of all
equipment shall be minimized.
c. All equipment engines shall be
maintained in good operating
condition and in tune per
manufacturers’ specification.
During
Operation
Lead Agency
MM BIO -1: A pre -construction clearance
survey of the Project footprint sh all be
conducted for special -status wildlife species
and nesting migratory birds and raptors. The
survey sh all occur no less than 14 -30 days
prior to the start of construction activities. If
construction is delayed beyond 30 days from
the time of the survey, then another survey
must be conducted. The survey sh all be
conducted by a biologist with adequate
training and prior experience conducting
surveys for special-status wildlife species. If no
special-status species are observed, no further
action is warranted. If dens or burrows that
could support special- status species and/or
nesting birds are discovered during the pre -
construction survey, appropriate avoidance
buffers should be established. A report
outlining the results of the clearance survey
shall be provided to the L ead Agency as
evidence of compliance.
Prior to
construction
Lead Agency
MM BIO -2: If construction is planned during
the nesting season for migratory birds
(February 15 to August 31) and nesting birds
are identified during the survey, active
Swainson’s hawk nest shall be avoided by 0.5
miles, other raptor nests shall be avoided by
500 fe et and all other migratory bird nests
shall be avoided by 250 feet. Avoidance buffers
may be reduced if a qualified b iological
monitor determines that encroachment into
the buffer area is not affecting nest building,
the rearing of young, or otherwise affecting the
breeding behaviors of the resident birds.
Because nesting birds can establish new nests
or produce a second or even third clutch at any
time during the nesting season, nesting bird
surveys shall be repeated every 30 days as
construction activitie s are occurring
throughout the nesting season.
During
construction
Lead Agency
MM BIO-3: If an active Swainson’s hawk nest is
discovered at any time within 0.5 miles of
active construction, a qualified biologist shall
complete an assessment of the potential for
current construction activities to impact the
nest. The assessment would consider the type
of construction activities, the location of
construction relative to the nest, the visibility
of construction activities from the nest
location, and other existing disturbances in the
area that are not related to the construction
activities of this Project. Based on this
assessment, the biologist will determine if
construction activities can proceed and the
level of nest monitoring required.
Construction activities shall not occur within
500 feet of an active nest, but depending on
conditions at the site, this distance may be
reduced. Full-time monitoring to evaluate the
effects of construction activities on nesting
Swainson’s hawks may be required. The
qualified biologist shall have the authority to
stop work if it is determined that Project
construction is disturbing the nest. These
buffers may need to increase depending on the
During
construction
Lead Agency
sensitivity of the nesting Swainson’s hawk to
disturbances and at the discretion of the
qualified biologist.
MM BIO -4: Prior to the initiation of
construction activities, all personnel shall
attend a Worker Environmental Awareness
Training program developed by a qualified
biologist. The program shall include
information on the life histories of special -
status species with the potential to occur on
the Project, their legal status, the course of
action shall these species be encountered
onsite, and avoidance and minimization
measures to protect these species.
Prior to
construction
Lead Agency
MM BIO -5: Project-related vehicles should
observe a 20 -mph speed limit in all Project
areas, except on county roads and state and
federal highways. Off- road traffic outside of
designated Project areas should be prohibited.
During
construction
Lead Agency
MM BIO-6: All trash and food items should be
discarded into closed containers and properly
disposed of at the end of each workday.
During
construction
Lead Agency
MM BIO -7: To prevent harassment or
mortality of listed species, no pets should be
permitted on the Project site during Project
construction.
During
construction
Lead Agency
MM CUL -1: If prehistoric or historic -era
cultural materials are encountered during
construction activities, all work in the
immediate vicinity of the find shall halt until a
qualified archaeologist can evaluate the find
and make recommendations. If the qualified
archaeologist determines that the discovery
represents a potentially significant cultural
resource, additional investigations may be
required to mitigate adverse impacts from
Project implementation. These additional
studies may include avoidance, testing, and
evaluation or data recovery excavation.
Cultural resource materials may include
During
construction
Lead Agency
prehistoric resources such as flaked and
ground stone tools and debris, shell, bone,
ceramics, fire- affected rock, and historic
resources such as glass, metal, wood, brick, or
structural remnants. Implementation of the
mitigation measure below would ensure that
the proposed Project would not cause a
substantial adverse change in the significance
of a historical resource.
MM CUL-2: Prior to any ground disturbance, if
the City of Hanford receives a request from a
Native American tribal group, a surface
inspection of the site shall be conducted by a
tribal monitor. The tribal staff shall provide
pre-Project-related activities briefings to
supervisory personnel and any excavation
contractor, including information on potential
cultural material, finds, and any excavation
contractor, which will include information on
potential cultural material finds, and the
procedures be enacted if resources are found.
The tribal cultural staff shall monitor the site
during grading activities.
Prior to any ground disturbance, the applicant
shall offer the tribe the opportunity to provide
a Native American Monitor during ground -
disturbing activities. Tribal participation
would be dependent upon the availability and
interest of the tribe.
Prior to
construction
Lead Agency
MM CUL -3: That a Burial Treatment Plan be
entered into by the applicant/developer prior
to any earth-disturbing activities.
Prior to
construction
Lead Agency
MM CUL -4: If human remains are discovered
during construction or operational activities,
further excavation or disturbance shall be
prohibited pursuant to Section 7050.5 of the
California Health and Safety Code. The specific
protocol, guidelines, and channels of
communication outlined by the Native
American Heritage Commission, in accordance
with Section 7050.5 of the Health and Safety
During
construction
Lead Agency
Code, Section 5097.98 of the Public Resources
Code (Chapter 1492, Statutes of 1982, Senate
Bill 297), and Senate Bill 447 (Chapter 44,
Statutes of 1987), shall be followed. Section
7050.5(c) shall guide the potential Native
American involvement, in the eve nt of the
discovery of human remains, at the direction
of the county coroner.
MM ENG-1: The Project proponent and its
contractors shall comply with applicable
California Title 24 CalGreen Code which can
include but not be limited to inclusion of solar
ready rooftops, double pane windows, electric
vehicle charging, use of LED lights, the use of
low flow appliances, drip irrigation, and
drought tolerant landscaping.
Prior to and
during
construction
Lead Agency
MM GEO -1: The Project proponent and its
contractors shall construct the project in
compliance with applicable development
standards under the California Building Code.
Prior to
construction
Lead Agency
MM GEO -2: Prior to issuing of grading or
building permits, if required, (a) the Project
applicant shall submit to the Lead Agency (1)
the approved Storm Water Pollution
Prevention Plan (SWPPP) and (2) the Notice of
Intent (NOI) to comply with the General
National Pollutant Discharge Elimination
System (NPDES) from the Central Valley
Regional Water Quality Control Board. The
requirements of the SWPPP and NPDES sh all
be incorporated into design specifications and
construction contracts. Recommended best
management practices for the construction
phase may include the following:
• Stockpiling and disposing of demolition
debris, concrete, and soil properly.
• Protecting existing storm drain inlets
and stabilizing disturbed areas.
• Implementing erosion controls.
• Properly managing construction
materials.
Prior to
construction
Lead Agency
• Managing waste, aggressively
controlling litter, and implementing
sediment controls.
• Evidence of the approved SWPPP shall
be submitted to the Lead Agency.
MM GEO -3: If any paleontological resources
are encountered during ground -disturbance
activities, all work within 25 feet of the find
shall halt until a qualified paleontologist, as
defined by the Society of Vertebrate
Paleontology Standard Procedures for the
Assessment and Mitigation of Adverse Impacts
to Paleontological Resources (2010), can
evaluate the find and make recommendations
regarding treatment. Paleontological resource
materials may include resources such as
fossils, plant impressions, or animal tracks
preserved in rock. The qualified paleontologist
shall contact the Natural History Museum of
Los Angeles County or another appropriate
facility regarding an y discoveries of
paleontological resources.
If the qualified paleontologist determines that
the discovery represents a potentially
significant paleontological resource,
additional investigations and fossil recovery
may be required to mitigate adverse impacts
from Project implementation. If avoidance is
not feasible, the paleontological resources
shall be evaluated for their significance. If the
resources are not significant, avoidance is not
necessary. If the resources are significant, they
shall be avoided to ensure no adverse effects,
or such effec ts must be mitigated.
Construction in that area shall not resume
until the resource- appropriate measures are
recommended or the materials are
determined to be less than significant. If the
resource is significant and fossil recovery is
the identified form of treatment, then the fossil
shall be deposited in an accredited and
permanent scientific institution. Copies of all
Prior to
construction
Lead Agency
correspondence and reports shall be
submitted to the Lead Agency.
MM HAZ-1: The Project proponent/operators
and its contractors shall utilize the U.S.
Department of Transportation and Caltrans
designated hazardous materials routes for the
transportation of hazardous and potentially
hazardous materials during Project
construction and operation.
During
construction
and
operation
Lead Agency
MM HAZ -2: The project proponent/operator
shall receive approval from the State Water
Resources Control Board and Kings County
Department of Public Health (Certified Unified
Program Agency) for the installation and
operation of all proposed underground
storage tanks.
Prior to
construction
Lead Agency, State
Water Resources
Control Board,
Kings County
Department of
Public Health
MM HAZ -3: Prior to operation of the Project,
the Project proponent/operator shall identify
potential hazardous materials for Project
operations. If the operation exceeds the
established HMBP reporting thresholds, the
Project proponent/operator must prepare and
maintain a Hazardous Materials Business Plan
pursuant to California Environmental
Protection Agency and California
Environmental Reporting System
requirements, and submit the plan to the Kings
County Public Health Department for review
and approval.
Prior to
operation
Lead Agency, Kings
County Department
of Public Health
MM HAZ -4: The Project shall comply with
applicable procedures and policies for
emergency response as set forth in the Kings
County Multi- Jurisdictional Local Hazard
Mitigation Plan.
Ongoing Lead Agency
13.F.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Adoption of Resolution No. 24-35-R, in support of the FY 2024 Federal Railroad Administration - Railroad Crossing Elimination Program (FRA-RCE) Grant and Approval to submit an application for the Project Development phase for a grade separation at Grangeville Boulevard and BN&SF Railway.
RECOMMENDATION:
1. Renew its support for the City's application for the FY 2024 Federal Railroad Administration - Railroad Crossing
Elimination (FRA-RCE) Program grant for funding towards the Project Development phase for a grade separation at the intersection of Grangeville Boulevard and BN&SF railway.
2. Adopt Resolution No. 24-35-R in support of the project and grant application for the 2024 FRA- RCE program.
Recommended Motion:
I move to support the City’s application for the FY 2024 FRA-RCE grant funding program for a grade separation at the intersection of Grangeville Boulevard and BN&SF railway, and to approve Resolution 24-20-R in support of the City’s grant application for the FY 2024 FRA Railroad Crossing Elimination grant.
BACKGROUND:
The Federal Railroad Administration has released the Notice of Funding Opportunity (NOFO) for the FY 2024 Railroad Crossing Elimination Grant. The City of Hanford previously applied for this grant in 2022 with the support of the City Council through Resolution No. 21-20-R. Unfortunately, the city was not awarded the grant in the 2022 cycle.
The FRA-RCE Grant aims to fund projects that improve the health and safety of the community by eliminating highway-rail at-grade crossings, thereby reducing the risk of collisions and the impacts of railroad operations, improving traffic flow, improving the mobility of goods, and enhancing the quality of life for residents. The City of Hanford remains committed to pursuing this funding opportunity to address critical rail crossing safety issues within our community.
With the number of trains passing through the city, and the railroad operations which may delay trains inside the city and block multiple street intersection, a grade separation was recommended at the intersection. This will reduce transportation delays, improve emergency response times, decrease carbon emissions from idling vehicles, and address social and economic challenges
caused by the current crossing.
Staff is preparing to submit a new application for the 2024 FRA-RCE Grant to fund the Project Development Phase, Stage III of a six-stage process. This Phase focuses on project development activities, including environmental clearance, preliminary engineering (30% plans), cost estimates, schedules, and community engagement.
The project aims to eliminate the at-grade railroad crossing on Grangeville Boulevard by constructing an underpass beneath the BNSF tracks (See attached Exhibit). In 2019, with Council support, the City prepared a Feasibility Study of the intersection of Grangeville Boulevard and BN&SF railroad.
The study concluded a grade separation be constructed at the intersection and provided under and over pass options. Based on right of way needs and visual assessment, the Council selected to move forward with the underpass solution, and in 2022, an application for grant funding for the Project Development Phase was submitted to the FRA.
As Hanford's population grows, traffic congestion is expected to continue to increase on all east-west arterial streets. The city is already aware of the impact this area is having to emergency response times. The proposed underpass will improve mobility in the central part of the City. The project includes necessary infrastructure adjustments, such as relocating access points and temporarily diverting the railroad.
Renewing support for this grant application and reaffirming Resolution No. 21-20-R will strengthen the City's efforts to secure funding for these critical improvements.
Renewing support for the 2024 FRA-Crossing Elimination Grant application and Approving Resolution No. 24-35-R is essential for the City's efforts in secure funding for the Project Development phase of a grade separation at the intersection of Grangeville Boulevard and BN&SF railway. Staff recommends that the City Council approve this motion to strengthen the City's grant application.
FISCAL IMPACT:
There is no direct fiscal impact associated with renewing the resolution or submitting the grant application. If awarded, the grant will require a 20% match in funds, which will be addressed through future budgeting processes.
ATTACHMENTS:
1. Resolution 24-35-R - -
2. TRC Grangeville Undercrossing Exhibit
RESOLUTION 24-35-R
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HANFORD STATING THE CITY’S SUPPORT FOR THE COMPETITIVE GRANT UNDER THE FEDERAL RAILROAD ADMINISTRATION RAILROAD CROSSING ELIMINATION PROGRAM, FOR HIGHWAY-RAIL GRADE SEPARATION IMPROVEMENTS AT GRANGEVILLE BOULEVARD AND BN&SF RAILWAY.
At a regular meeting of the City Council of the City of Hanford duly called and held on August 20, 2024, at 7:00 p.m. in the Council Chambers of the Civic Auditorium, it was moved by Council Member _ , and seconded by Council Member , and duly carried, that the following resolution be adopted:
WHEREAS, the City of Hanford is bifurcated by the BNSF Railway Company tracks and there are 15 existing at-grade crossings that are frequently blocked by the approximately 42 freight and passenger (Amtrak) trains that pass through the center of the City on a daily basis; and
WHEREAS, there are no grade separated crossings of BNSF tracks within the City limits other than the State Highway 198 grade separation, which results in frequent traffic delays, prevents cross-City access, and has a detrimental impact on public safety, air quality, economic development, and emergency access to the hospital in the community; and
WHEREAS, with the exception of the State Highway (SR) 198 crossing, there are 18 miles between grade separations in the City and Kings County and problems caused by the lack of crossings will only be exacerbated by significant future projected growth in the community; and
WHEREAS, in November 2019, the City Council adopted a Feasibility Report for the Grangeville Boulevard at BNSF Grade Separation; and
WHEREAS, the 2019 Feasibility Study provided a detailed Planning Cost Estimate of $42,900,000 for a fully grade separated underpass on Grangeville Boulevard; and
WHEREAS, The Feasibility Study will be amended and the cost estimate will be updated for this 2024 grant cycle.
WHEREAS, the City does not have adequate local funding to complete the project to make the area safer for both local residents and the Rail System; and
WHEREAS, the City Council of the City of Hanford has already received letters of support from the Kings County Association of Governments and California Senator Hurtado’s office; and
WHEREAS, the City Council of the City of Hanford hereby renews its support for the Grangeville Boulevard at BN&SF Grade Separation project and reaffirms its commitment to pursuing necessary federal funding opportunities, including the FRA-Railroad Crossing Elimination Grant, to ensure the project's successful completion.
Passed and adopted at a regular meeting of the City Council of the City of Hanford duly called and held on August 20,2024, by the following vote:
Grangeville Boulevard Grade Separation November 2019
Feasibility Report 7
Figure 3: Underpass Structure; with retaining walls (above), with cut slope (below)
13.G.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Adoption of Resolution No. 24-35-R, authorizing the acceptance of an award of $ 35,878 in grant funding from the Department of Alcohol Beverage Control (ABC) for alcohol enforcement and authorizing the Police Chief to execute the Agreement.
RECOMMENDATION:
Recommendation:
That the City Council, by motion, approve resolution 24-35-R for acceptance of the Department of Alcoholic Beverage Control (ABC) Grant in the amount of $35,878, amend the budget to recognize the grant, appropriate the amount of $35,878 in the General Fund for the Police Department, and authorize the Police Chief to execute the grant agreement.
Recommended Motion:
I move to approve resolution 24-35-R, accepting the Department of Alcoholic Beverage Control (ABC) grant in the amount of $35,878, amend the budget to recognize the grant, appropriate this amount in the General Fund for the Police Department, and authorize the Police Chief to execute the grant agreement.
BACKGROUND:
The Hanford Police Department obtained a competitive grant in the amount of $35,878 from Alcoholic Beverage Control (ABC). These funds will be utilized for overtime operations to occur within the City of Hanford. There will be a total of thirty-nine (39) operations being conducted within this grant cycle.
There are four (4) Minor Decory operations, four (4) Shoulder Tap operations, two (2) IMPACT operations, two (2) Undercover Task Force Operations, four (4) DUI/Alcohol Related Crimes Warrant Details, twelve (12) general enforcement operations, two (2) Roll Call/TRACE training, one (1) LEAD training, and eight (8) press releases that will announce the start of the program as well as information on completed Minor Decoy Operations and Shoulder Tap operations. These funds will help the departments' alcohol enforcement over the next year.
The Hanford Police Department has not conducted any events or purchased any items in connection with this grant and is under no obligation to do so should the Council not wish to accept these funds.
There are no matching funds associated with this grant and an appropriation for the amount of the grant will have to be made to expend the funds as the reimbursement will occur after the fact. The Department may need to slightly exceed the grant allocation, as the State wants agencies to expend all grant funds and it is not possible to expend the exact amount. If additional expenditures are required, the Department will minimize the impact on the operating budget. Any amount in excess of
the grant allocation can be absorbed within the existing police budget.
FISCAL IMPACT:
The fiscal impact will total $35,878, paid by ABC. Staff if requesting a budget amendment to recognize the grant funds and an appropriation in the amount of $35,878 to the General Fund for the Police Department. The City will be reimbursed on a quarterly basis by the grant administrator.
ATTACHMENTS:
1. 24-APP15 Exhibits
2. PD - Resolution
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
EXHIBIT A
SCOPE OF WORK
I. SCOPE OF WORK
• Contractor agrees to implement the Department of Alcoholic Beverage Control (ABC), Alcohol Policing Partnership program. This program is intended to work with law enforcement agencies to develop an effective, comprehensive and strategic approach to eliminate the crime and public nuisance problems associated with problem alcoholic beverage outlets.
• Contractor agrees to implement ABC’s Minor Decoy, Shoulder Tap Programs and conduct Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) Inspections. These p rograms target both ABC licensed premises and individuals who furnish alcoholic beverages to the underage operators. The project is targeted to reduce underage drinking and the resultant DUI driving injuries and fatalities, and/or property damages, reduce youth access to alcoholic beverages through the education of licensee(s), enforcement intervention and the impressions of omnipresence of law enforcement. In addition, Contractor agrees to the following goals:
1. The operation period of the grant is July 1, 2024 through June 30, 2025.
2. Contractor agrees to raise public awareness that selling, serving and/or furnishing alcoholic beverages to individuals under twenty-one years old is a criminal violation that will be prosecuted by local city and district attorneys.
3. Minor Decoy operations are designed to educate and deter licensed locations from selling/furnishing alcohol to minors. Contractor agrees to conduct Minor Decoy Operations at both “On-Sale” and “Off-Sale” licensed establishments within the operation period of the grant.
4. Shoulder Tap operations are used to detect and deter adult furnishers outside of a licensed business. Contractor agrees to conduct Shoulder Tap Operations at “Off-Sale” licensed locations to apprehend adults that are unaffiliated with the licensed businesses and who are purchasing alcohol for minors outside of the stores within the operation period of the grant.
5. Informed Merchants Preventing Alcohol-Related Crime Tendencies (IMPACT) primary goal is to educate licensee’s on alcohol related laws to help reduce alcohol -related crime in and around licensed premises. Contractor agrees to conduct visits and inspections of licensed premises identifying areas of non-compliance at “On-Sale” and “Off-Sale” licensed locations within the operation period of the grant.
II. GOALS AND OBJECTIVES
1. Conduct at least four (4) Minor Decoy operations.
2. Conduct at least four (4) Shoulder tap operations, including the Statewide Shoulder tap operation.
3. Conduct at least two (2) IMPACT operations.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
4. Conduct at least two (2) Undercover Task Force operations.
5. Conduct at least four (4) DUI/Alcohol Related Crimes Warrant Details.
6. Conduct at least twelve (12) General Enforcement operations .
7. Conduct at least two (2) Roll Call/TRACE trainings.
8. Advertise or conduct at least one (1) LEAD training.
9. Provide at least eight (8) press/social media releases on grant enforcement activities.
A. To announce the start of the program;
B. At the conclusion of each Minor Decoy Operation has been held (to announce the number of licensed premises who sold to the minor decoy) C. At the conclusion of each Shoulder Tap Operation has been held (to announce the number of adults arrested for purchasing alcoholic beverages for the decoy).
10. Contractor will fax (916) 419-2599 or email each press release to the Department’s Public Information Officer ([email protected]) as soon as it is released.
11. Contractor agrees in all press releases, in addition to any credits the agency wishes to give, will include the following statement: “This project is part of the Department of Alcoholic Beverage Control’s Alcohol Policing Partnership.”
C
ontractor agrees to complete and submit monthly reports, on a format designed and provided by the Department of Alcoholic Beverage Control due no later than 15th of the following month.
II
I. PROJECT REPRESENTATIVES
The project representatives during the term of this agreement will be:
Hanford Police Department
Frank Martinez, Sergeant
425 N. Irwin Street
Hanford, CA 93230
(559) 585-4735
f
[email protected]
Department of Alcoholic Beverage Control
Brandon Shotwell, Supervising Agent in Charge
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
(916) 419-2329
B
[email protected]
D
irect all fiscal inquiries to:
Hanford Police Department
Jimmy Macias, Administrative Analyst
425 N. Irwin Street
Hanford, CA 93230
(559) 585-4721
j
[email protected]
Department of Alcoholic Beverage Control
Kristine Okino, Grant Coordinator
3927 Lennane Drive, Suite 100
Sacramento, CA 95834
[email protected]
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
EXHIBIT B
BUDGET DETAIL AND PAYMENT PROVISIONS
I. INVOICING AND PAYMENT
• For services satisfactorily rendered and upon receipt and approval of the invoice, the Department of Alcoholic Beverage Control agrees to pay a monthly payment of approved reimbursable costs per the Budget Detail of personnel overtime and benefits (actual cost) and/or allowable costs.
• Invoices shall clearly reference this contract number (24-APP15) and must not exceed the contract total authorized amount of $35,878.00. Invoices are to be submitted by the 15th of every month, on the prescribed form designed by the Department of Alcoholic Beverage Control .
Submit to: Department of Alcoholic Beverage Control
Attn: Kristine Okino, Grant Coordinator
3927 Lennane Drive
Sacramento, California 95834
• Payment shall be made in arrears within 30 days from the receipt of an undisputed invoice. Nothing contained herein shall prohibit advance payments as authorized by Item 2100- 101-3036, Budget Act, Statues of 2024.
• Contractor understands in order to be eligible for reimbursement; cost must be incurred on or after the effective date of the project, July 1, 2024 and on or before the project termination date , June 30, 2025.
• Revisions to the “Scope of Work” and the “Budget Detail” may be requested by a change request letter submitted by the Contractor. If approved, the revised Grant Scope of Work and/or Budget Detail supersedes and replaces the previous grant and will initiate an amendment. No revisions can exceed allotted amount as shown on the Budget Detail. The total amount of the grant must remain unchanged.
• Contractor agrees to refund to the State any amounts claimed for reimbursement and paid to Contractor which are later disallowed by the State after audit or inspection of records maintained by the Contractor.
• Only the costs displayed in the Budget Detail are authorized for reimbursement by the State to Contractor under this agreement. Any other costs incurred by Contractor in the performance of this agreement are the sole responsibility of Contractor.
• Title shall be reserved to the State for any State- furnished or State-financed property authorized by the State which is not fully consumed in the performance of this agreement. Contractor is responsible for the care, maintenance, repair, and protection of any such property. Inventory records shall be maintained by Contractor and submitted to the State upon request. All such property shall be returned to the State upon the expiration of this grant unless the State otherwise directs.
• Prior approval by the State in writing is required for the location, costs, dates, agenda, instructors, instructional materials, and attendees at any reimbursable training seminar, workshop or conference, and over any reimbursable publicity or educational materials to be made available for distribution.
Contractor is required to acknowledge the support of the State whenever publicizing the work under this grant in any media.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
II.
BUDGET DETAIL
COST CATEGORY TOTAL COST
A. Personnel Services
Overtime
Sergeant ($86.70/hourly) $7,283.00
Corporal ($74.68/hourly) $6,274.00
Detective ($71.05/hourly) $7,390.00
Officer ($71.05/hourly) $9,431.00
Benefits – n/a $0.00
TOTAL Personnel $30,378.00
B. Operating Expenses (receipts required)
Buy Money $500.00
TOTAL Operating $500.00
C. Equipment (receipts required, must be purchased by 12/31) $2,500.0 0 2-Way Radios
TOTAL Equipment $2 ,500.00
$2,500 .00
D. Travel Costs
Registration, lodging, per diem
TOTAL Travel $2,500 .00
GRANT TOTAL $35,878.00
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
III. BUDGET CONTINGENCY CLAUSE
• It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.
• If funding for any fiscal year is reduced or deleted by the Budget Act for purposes of this program, the State shall have the option to either cancel this Agreement with no liability occurring to the State, or offer an agreement amendment to Contractor to reflect the reduced amount.
IV. PROMPT PAYMENT CLAUSE
• Payment will be made in accordance with, and within the time specified in, Government Code Chapter
4.5, commencing with Section 927.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
EXHIBIT C
GENERAL TERMS AND CONDITIONS
1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.
2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.
3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.
4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).
5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.
6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.
7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.
8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).
10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.
Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article. Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractor s shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2,§11105.)
Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.
11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.
12. TIMELINESS: Time is of the essence in this Agreement.
13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.
14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.
15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.
b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder.
Government Code Section 4552.
c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.
d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.
See Government Code Section 4554.
16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
b. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.
18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub.
Contract Code §10353.
19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.
Code § 14841.)
b. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)
20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
Agreement Number: 24-APP15
City of Hanford through the Hanford Police Department
EXHIBIT D
SPECIAL TERMS AND CONDITIONS
1. Disputes: Any disputes concerning a question of fact arising under this contract which is not disposed of by agreement shall be decided by the Director, Department of Alcoholic Beverage Control, or designee, who shall reduce his decision in writing and mail or otherwise furnish a copy thereof to the Contractor. The decision of the Department shall be final and conclusive unless, within 30 days from the date of receipt of such copy, the Contractor mails or otherwise furnishes to the State a written appeal addressed to the Director of the Department of Alcoholic Beverage Control. The decision of the Director of Alcoholic Beverage Control or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, capricious, arbitrary, or so grossly erroneous as necessarily to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the contractor shall be afforded an opportunity to be heard and to offer evidence in support of its appeal. Pending final decision of a dispute hereunder, Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the State.
2. Cancellation/Termination: This agreement may be cancelled or terminated without cause by either party by giving thirty (30) calendar days advance written notice to the other party. Such notification shall state the effective date of termination or cancellation and include any final performance and/or payment/invoicing instructions/requirements. No penalty shall accrue to either party because of contract termination.
3. Contract Validity: This contract is valid and enforceable only if adequate funds are appropriated in Item 2100-101-3036, Budget Act of 2024, for the purposes of this program.
4. Contractor Certifications: By signing this agreement, Contractor certifies compliance with the provisions of CCC 04/2017, Standard Contractor Certification Clauses. This document may be viewed at: https://www.dgs.ca.gov/OLS/Resources/Page- Content/Office-of-Legal-Services- Resources-List-Folder/Standard-Contract-Language
5. If the State determines that the grant project is not achieving its goals and objectives on schedule, funding may be reduced by the State to reflect this lower level of project activity and/or cancel the agreement.
13.H.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: CONSENT CALENDAR
SUBJECT:
Authorization and Appropriation in Fiscal Year 2024/2025 for eleven (11) police patrol vehicles from Enterprise Fleet Management based off the previously approved Master Agreement and Sourcewell cooperative pricing for $81,000 in the General Fund (10 vehicles) and $78,500 in the COPS Fund (1 vehicle)
RECOMMENDATION:
Recommendation: Authorization and Appropriation in Fiscal Year 2024/2025 for eleven (11) police patrol vehicles from Enterprise Fleet Management based off the previously approved Master Agreement and Sourcewell cooperative pricing for $81,000 in the General Fund (10 vehicles) and $78,500 in the COPS Fund (1 vehicle)
Recommended Motion: I move to Authorize and Appropriate in Fiscal Year 2024/2025 for eleven (11) police patrol vehicles from Enterprise Fleet Management based off the previously approved Master Agreement and Sourcewell cooperative pricing for $81,000 in the General Fund (10 vehicles) and $78,500 in the COPS Fund (1 vehicle)
BACKGROUND:
Enterprise Fleet Management (EFM) and the City entered into a Master Lease Agreement in August 2022 and have since then utilized this agreement primarily for police pursuit rated vehicles. The City's Police Department is in need of eleven (11) pursuit rated vehicles (Dodge Durangos). Due to the need to keep vehicles in good working order, the partnership assists the City in reducing the long- term costs of vehicles in the fleet, finance vehicles and utilize EFM's acquisition abilities and management services. This acquisition includes costs of the vehicle and upfitting with Cook's Communications (decals, lights, accessories, etc.) necessary for a fully operational unit.
Ten (10) of these vehicles will be replacement vehicles needed due to age, mileage, use and costs of repair as attested by the Fleet Division. A budget update is necessary in order to recognize the lease expenses, which were previously partially recognized in the fleet reserve expense line but will now be updated with final costs. A down payment ($25,000) for the vehicles will be paid for from existing Fleet Reserve. The remaining amount will be financed/leased at the master agreement rate of prime rate plus 3% which is currently about 7.6% interest, for a term of 60 months ($1,330 per month per vehicle).
One NEW vehicle has been previously approved by City Council from the COPS Fund. However, due to price increases and cash available in that fund, it is necessary to bring it back for Council approval.
With cash on hand in the COPS fund, the NEW vehicle is proposed to be paid for up front
(approximately $83,000 for the vehicle and upfitting) resulting in additional cost savings for the City.
Remaining management and lease payment for this vehicles will be at the master agreement rate of .1% of the cost of the vehicle for 60 months ($90 per month).
With action at today's meeting, Council authorizes the acquisition and appropriates the funding necessary to cover these vehicles that are necessary for a safe and reliable Police pursuit rated fleet.
Due to lead times on vehicles, it is anticipated to take 4-6 months for these vehicles to be in service as all will be ordered directly from the manufacturer.
To note, Fleet Staff did reach out to three local and nearby dealers for quotes, but several companies declined to quote based on lack of availability or lack of benefit. There was one dealer contacted that was able to provide a vehicle for the NEW vehicle. However, the cost benefit would be minimal and keeping all of these vehicles under management with EFM should realize time and cost efficiencies for the City. These front line vehicles are not anticipated to be in service for over five years, and will be sold to recognize maximum return and reduce future costs of new vehicles. The lease agreement with EFM does provide the City an approximate $4,000 per vehicle in government rebate/credit which further benefits the City in long term cost savings.
FISCAL IMPACT:
General Fund:
Replacement of ten (10) vehicles will require with a $25,000 down payment from Fleet Reserve funds, and a monthly lease payment of approximately $1,350 for up to five years. For the remainder of the fiscal year, an $81,000 appropriation is required, with $25,000 to come from existing funds in the Fleet Reserve Fund, there is not enough cash reserve for each vehicle to pay all up front. The financing costs for the unpaid portion of the vehicle will be approximately 7.6% which is the prime rate plus 3% as determined by the market and outlined in the Master Lease Agreement. Total costs/payments over the lease term for each vehicle is $105,200.
Finance Staff will adjust (reduce) the final additional appropriation needed that is not already covered by existing appropriations identified for each replacement vehicle. Future lease payments will be included in future operating budget for the Police Department for these vehicles.
COPS Fund:
The NEW vehicle requires an additional appropriation of $78,500 in the COPS fund (existing $13,000 appropriated). This will allow full payment of the vehicle acquisition cost, and ongoing lease/management payment of approximately $90 monthly for up to five years. With available cash on hand in the COPS fund, this option will provide even greater long term savings to the City. Total cost/payments over the lease term for this vehicle is $89,200. Future lease payments will be included in future operating budget for the Police Department for these vehicles.
ATTACHMENTS:
None
14.A.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: PUBLIC HEARING
SUBJECT:
Public hearing regarding the 2023-24 CDBG Consolidated Annual Performance and Evaluation Report (CAPER) and Approval of the submittal of the Program Year 2023 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report.
RECOMMENDATION: That the City Council conduct the Public Hearing and Approve submitting the Program Year 2023 Community Development Block Grant (CDBG) Consolidated Annual Performance and Evaluation Report
BACKGROUND:
The Consolidated Annual Performance and Evaluation Report (CAPER) is required of all jurisdictions that receive CDBG entitlement funds from the U.S. Department of Housing and Urban Development (HUD).
2023 CAPER REPORT
The report outlines the progress made using CDBG funds during the Program Year (PY) from July 1, 2023, through June 30, 2024. The City spent $573,402 in CDBG funds and $233,702 in CDBV-CV2 funds during the year.
The Consolidated Annual Performance and Evaluation Report consists of the following components:
1. Narrative: The narrative describes activities undertaken during the 2023/24 fiscal year. The City's activities are evaluated for their consistency with the Annual Plan and the five-year strategies and priorities adopted by the City in the Consolidated Plan.
2. Summary of Specific Annual Goals and Objectives: The Summary of Specific Annual Goals and Objectives provides each program activity's budgeted amounts, expenditure amounts, and program outcomes. (See Attachment A-1, Table 1- Accomplishment)
3. Financial Summary
Most of the CAPER, except the narrative, is generated by HUD's computer mainframe system, IDIS (Integrated Disbursement and Information System). Throughout the year, staff enters data into the system to track expenditures and activity progress. HUD requires entitlement communities receiving CDBG funds to annually review and publicly report on the progress made in carrying out its Action Plan.
As HUD regulations and the Citizen Participation Plan (CPP) required, staff obtained citizen participation for the CAPER by publishing a bilingual public notice of a public review period and public hearing. Public Review and Comment: Draft copies of the proposed CAPER were made available for a 15-day review period from August 2, 2024, to August 19, 2024. As of the preparation date for this report, no comments have been received.
FISCAL IMPACT:
Submitting the reports in compliance with CDBG requirements will allow the City to continue to receive grant funding.
ATTACHMENTS:
1. EXHIBIT A- CAPER 23 08.20.24
1 Program Year 2023/24
CONSOLIDATED ANNUAL
PERFORMANCE AND EVALUATION
REPORT (CAPER)
5th year of 2019-23
CONSOLIDATED PLAN
Housing and Community Development
Community Development Department
HOUSING DIVISION
317 N. Douty Street
Hanford, CA 93230
EXHIBIT A
2 TABLE OF Contents:
INTRODUCTION ................................ ................................ ................................ ................................ ........... 3 CR-05 - GOALS AND OUTCOMES................................ ................................ ................................ ............ 4 CR-10 – RACIAL AND ETHNIC ................................ ................................ ................................ .................. 9 CR-15 - RESOURCES AND INVESTMENTS 91.520(A) ................................ ................................ .......... 10 CR-20 - AFFORDABLE HOUSING 91.520(B) ................................ ................................ ....................... 13 CR-25 - HOMELESS AND OTHER SPECIAL NEEDS 91.220(D, E); 91.320(D, E); 91.520(C) ........ 15 CR-30 - PUBLIC HOUSING 91.220(H); 91.320(J) ................................ ................................ .............. 18 CR-35 - OTHER ACTIONS 91.220(J)-(K); 91.320(I)-(J) ................................ ................................ .... 19 CR-40 - MONITORING 91.220 AND 91.230 ................................ ................................ ........................ 23 CR-45 - CDBG 91.520(C) ................................ ................................ ................................ ..................... 24 SUMMARY OF ACCOMPLISHMENTS ................................ ................................ ................................ ....... 25 PUBLIC NOTICE ENGLISH & SPANISH ................................ ................................ ................................ ... 26 LEGAL AD & PUBLIC COMMENTS (NO COMMENTS TO DATE) ................................ ........................... 26 ATTACHMENT C: CONTINUUM OF CARE REPORTS ................................ ................................ ............ 27 POINT-IN-TIME SURVEY REPORT ................................ ................................ ................................ .......... 27 PROJECT HOMELESS CONNECT REPORT ................................ ................................ ............................. 27 SUMMARY FOR HANFORD ONLY ................................ ................................ ................................ ........... 27 ATTACHMENT D: ................................ ................................ ................................ ................................ ...... 28 IDIS REPORTS ................................ ................................ ................................ ................................ .......... 28 PR23- SUMMARY OF ACCOMPLISHMENTS ................................ ................................ .......................... 28 PR26- CDBG FINANCIAL SUMMARY ................................ ................................ ................................ ... 28 PR26- CBDG-CV FINANCIAL SUMMARY ................................ ................................ ........................... 28
3 Introduction
The Consolidated Annual Performance and Evaluation Report (CAPER) for the City of Hanford covers the period from July 1, 2023, to June 30, 2024
The City's Five -Year Consolidated Plan outlines housing, homeless, community, and economic development needs and resources. This plan creates a Strategic Plan for the City to meet those needs. The Strategic Plan has three parts: a needs assessment, a housing market analysis, and long -term strategies to meet priority needs. The Annual Action Plan describes the projects and activities the City will undertake in the coming year using its CDBG funds. The Action Plan also includes certifications that the City wi ll follow requirements, such as furthering fair housing.
The CAPER assesses the City's performance for all HUD formula grant programs, specifically the Community Development Block Grant (CDBG).
It evaluates if the City has met the objectives and goals established in the Five -Year Consolidated and Annual Action Plan. PY 2023 -2024 is the fourth year of the Five -Year Consolidated Planning Period (Program Years 2019-2023).
4 CR-05 - Goals and Outcomes
Progress the jurisdiction has made in conducting its strategic plan and its action plan.
91.520(a)
This overview could include major initiatives and highlights proposed and executed throughout the program year.
The Consolidated Annual Performance Evaluation Report (CAPER) reports the City’s success in meeting the goals contained in the Consolidated Plan and assesses the City’s progress in conducting priorities of assistance identified in the 2023-2024 Annual Action Plan (Annual Plan)
As a Community Development Block Grant (CDBG) entitlement community, the City of Hanford is required to submit an annual CAPER. While not directly receiving HOME funds, the City had active HOME program income funds. During this reporting period, the HOME grant provided mortgage assistance to one first-time homebuyer.
In 2023-24, the City was allocated $521,703 in CDBG entitlement funds and received $116,024 in Program Income CDBG funds.
The fourth year's Annual Action Plan prioritized goals and projects, such as creating a sustainable living environment and providing decent housing and services for low - and moderate-income residents.
On March 27, 2020, Congress passed the Coronavirus Aid, Relief and Economic Security Act (CARES Act) (Public Law 116-136) to address the Novel Coronavirus impacts of COVID-
19. As part of the CARES Act, Congress appropriated $5 billion to the U.S. Department of Housing and Urban Development (HUD) for cities and states through the Community Development Block Grant (CDBG) program.
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g)
The required information for each grantee's program year goals includes categories, priority levels, funding sources and amounts, outcomes, goal outcome indicators, units of measure, targets, actual results, and percentage completion.
5 Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest-priority activities.
The City’s goal is to continue addressing the priority needs and specific objectives of the Consolidated Plan. Through community input, the city has identified the following as “High” priority needs in the community:
▪ Affordable Housing
▪ Public Facilities
▪ Public Services
▪ Public Improvements
▪ Economic Development
As an entitlement grantee for the U.S. Department of Housing and Urban Development (HUD) formula CDBG program, the City of Hanford must prepare a CAPER to analyze and summarize program accomplishments of the preceding program year.
The CAPER reports meeting overall five -year Consolidated Plan goals and priorities (July 1, 2019 -June 30, 2023). It identifies areas for improvement resulting from annual self - evaluations and HUD performance reviews.
The City of Hanford was consistent with its goal of providing housing opportunities for Hanford’s very low- to moderate -income families and preserving the existing housing stock.
The city remains committed to providing a full range of housing opportunities throughout the community and intends to assist in developing housing opportunities in the town . As such, the city will engage in programs that further improve the supply of lower -income housing. Below are the programmed activities for PY 2023 and the accomplishments associated with each activity.
The city remains committed to providing a full range of housing opportunities throughout the community. It intends to assist in developing housing opportunities in the town and engage in programs that further improve the supply of lower -income housing. Below are the programmed activities for PY 2023 and the accomplishments associated with each movement.
During the fourth year of the Consolidated Plan, the City of Hanford was consistent with its goal of providing housing opportunities for Hanford’s low - to moderate-income families and preserving the existing housing stock.
6 Housing Rehabilitation-Emergency Repair Program:
The Emergency Repair Program (ERP) in Hanford offers quick financial aid to homeowners during emergency repair situations to eliminate health and safety hazards. The program provides grant funds for each household for low - to moderate-income families. In the last fiscal year, the program assisted fourteen (14) households . During program 2023, staff assisted homeowners with ten roo fs, three HVAC replacements, one electrical, and one disability improvement repair.
Public Facility Improvements- Rehabilitation of Motel for Housing Conversion Project:
Stardust Kings Tulare Homeless Alliance (KTHA) LLC
Sunrise Apartments Project, formerly the Stardust Motel
On December 1, 2020, the Council allocated $238,702 of CARES Act funding and in May of 2022, an additional $188,000 in the 2023 Action Plan, which the Council allocated to Kings County Human Services for the Stardust Motel rehab conversion project. Since then, to obligate the funding and expedite the project, Kings County Human Services has requested that the City redirect the funds to Stardust KTHA, LLC, to complete the Sunrise project. This project will be completed in the fall of 2024. To date, all funds have been expended.
The bulk of the conversion to permanent housing has been completed this year. Unit upgrades include installing kitchens, removing and replacing existing drywall and flooring, upgrading MEP systems throughout each unit and the building, and making ADA upgrades throughout the units and property. A new electrical system has been installed at the property, and a new parking lot and exterior spaces for tenants to use —including a dog park—have been created.
The project includes final cleaning and touch -ups in the units, finishing landscaping and exterior spaces (dog park, parking lot, exterior painting), and switching to permanent power.
Fair Housing:
The City successfully issued a Joint RFP to Community Services & Employment Training Inc. (CSET) with the City of Porterville to provide Fair Housing education services. The RFP was awarded in June; therefore, expenditures were not drawn down nor entered in IDIS.
However, CSET did begin its work in providing Fair Housing information to the public, which will be reflected in the narrative section of the activity. CSET started its efforts by focusing on program setup, implementation, and marketing via social media and community partner agencies.
Kings/Tulare Homeless Alliance, aka the (COC):
7 The Kings/Tulare Homeless Alliance is a consortium of partners that includes homeless service providers, advocacy groups, government agencies, and homeless individuals working together to end homelessness in the San Joaquin Valley. The City of Hanford has partnered with the Kings/Tulare COC to address homeless issues in Hanford. CDBG funds will be used to help fund various activities, including, but not limited to, the Point in Time census.
Youth Parks & Scholarship Assistance Program:
The City of Hanford Parks and Community Services Department operates seasonal day camps for youth ages five (5) through twelve (12). In addition to camp, we offer several activities for youth ages five (5) through seventeen (17). The purpose of our day cam ps is to provide enrichment, recreation, and social activities during non -school breaks throughout the year. The established fee begins at $100 per child per week.
We assisted seventeen (17) families. Through our Scholarship Assistance Program, we hope to offer additional opportunities for Hanford residents with our winter and spring camps.
Senior Meal Program- Kings Commission on Aging
The meal program provided seven nutritious and balanced meals five days per week throughout the year, excluding holidays. During program year 2023, 12,029 unduplicated meals were served. The meals program delivers seven nutritious meals, fresh fruits, and vegetables once per week to qualified homebound seniors. Overall, the program served 1267 unduplicated seniors.
8 Kings County Commission on Aging – Home Delivery Meal Program
The program will deliver meals to homebound elders & disabled persons in the city and unincorporated areas who are homebound and unable to go out or cook meals themselves.
Kings County Commission on Aging provides food services for seniors who are otherwise limited in their eating and nutrition abilities.
The joint-use building would house a kitchen, foodbank, navigation center, and low -barrier emergency shelter. The foodbank and 75% of the facility, while the remaining 25% would be used as a shelter and navigation center.
Stardust Kings Tulare Homeless Alliance (KTHA) LLC
Sunrise Apartments Project, formerly the Stardust Motel
On December 1, 2020, the Council allocated $238,702 in May of 2022 and an additional $188,000 in the 2023 Action Plan, which the Council allocated to Kings County Human Services for the Stardust Motel rehab conversion project. Since then, to obligate the funding and expedite the project, Kings County Human Services has requested that the City redirect the funds to Stardust KTHA, LLC, to complete the Sunrise project.
9 CR-10 – Racial and Ethnic
Composition of families assisted
Describe the families assisted (including the racial and ethnic status of families assisted).
91.520(a)
Preliminary numbers will be updated in the final draft.
Ethnicity CDBG
White 591
Black or African American 267
Asian 70
American Indian or American Native 35
Native Hawaiian or Other Pacific Islander 12
American Alaskan Native & White 35
Asian White 0
Other multi-racial 80
Total: 1052
Hispanic 621
Not Hispanic 431
Table 1 – Table of assistance to racial and ethnic populations by source of funds Narrative:
The City identified priority needs and continues to offer services and programs to eligible households regardless of race or ethnicity. Population data excludes Low -Moderate Area benefit data for Public Improvement and Infrastructure Improvements.
10 CR-15 - Resources and Investments 91.520(a)
Identify the resources made available.
Source of Funds Source Resources Made
Available
Amount Expended
During Program
Year
CDBG public - federal $521,703 $ 535,864
CDBG-CV3 public - federal $233,702 $ 233,702
Table 2 - Resources Made Available
Narrative:
This total, as of June 30, 2024, is based on a preliminary report of expenditures.
During the 2023-24 program year, an estimated $, in CDBG funds was expended across all projects. For the CDBG-CV program, approximately $233,702 was disbursed between July 1, 2023, and June 30, 2024.
In addition to annual entitlement funds, the City uses program income from previously funded CDBG and HOME projects and uncommitted carryover funds for projects.
Identify the geographic distribution and location of investments
Target Area Planned Percentage
of Allocation
Actual Percentage
of Allocation
Narrative
Description
CITY OF HANFORD 100 100 Citywide
Table 3 – Identify the geographic distribution and location of investments.
IDIS Low/Mod Census Tracts (eligible CDBG Target Areas) Low-Mod Income (LMI) concentration is defined as census tracts where at least 51% of the median household income is 80% or less. The City's FY 2022 -23 CDBG includes the boundaries indicated on the CDBG Low-Mod target area maps. (See Attachment B) Narrative:
Continuation from above:
The target area for all goals is Citywide. All assistance is provided to households within the city limits of Hanford.
Listed below is a summary of the substantial amendment completed in FY2022-2023. The city has taken no action to hinder the implementation of the Con Plan. It has actively implemented related projects and programs that work toward achieving the goals and objectives:
11 Leveraging:
Explain how federal funds leveraged additional resources (private, state, and local funds), including how matching requirements were satisfied and how any publicly owned land or property located within the jurisdiction was used to address the needs identif ied in the plan.
Private resources, combined with Federal resources, consist of first mortgages issued to qualifying first-time homebuyers from lenders participating in the City’s First Time Home Buyer Program. The City also continues leveraging its First Time Home Buyer Program and other housing programs with Revolving Loan Program Income Funds derived from the repayment of CDBG and State grants such as HOME and CalHome loans.
CDBG and HOME allocations are leveraged through the City’s partnerships. For example, CDBG public service dollars leverage state and other federal funding for homeless grant funding obtained by local nonprofit agencies through the State of California and H UD, including the Continuum of Care.
In addition, they will seek to leverage other sources, including but not limited to those listed below.
• State Low-Income Housing Tax Credit Program
• Permanent Local Housing Allocation (PLHA)
• CDBG-CV2
• HOME Key
• Roomkey/CARES
• Private Contributions
• City Housing Funds
12 The city has partnered with the following agencies, Self -help, Up Holdings, Kings Tulare Homeless Alliance LLC, and Human Services Agency – Kings County, for the following projects:
NorthStar Courts:
The City of Hanford’s Permanent Local Housing Allocation (PLHA) funds for developing the proposed 72-unit project. The city has committed $306,561 in PHLA funding annually.
Over the five -year PLHA term of the Plan, it is estimated that Hanford will receive an allocation not to exceed $1,532,808.
The occupancy date has been delayed a few times due to nationwide electrical equipment delays, specifically of electrical switchgear that connects the development to the power grid. After the switchgear arrived on site earlier in the summer, the crew has worked tirelessly to get the project powered up! Final inspections and certificate of occupancy is to be issued by the end of August.
As of preparation of this report, $987,600 has been spent and passed through the City.
Sunrise Apartments:
(Conversion of the 22 -unit motel for permanent supportive housing) Project Home key awarded Kings County $2,200,000 as a Tier 1 applicant. Tier 1 required immediate occupancy and a commitment to convert to permanent housing. The City of Hanford was awarded $238,702 in CDBG-CV3 funds. In addition, the state has granted an application for $1,100,000 in CDBG-CV2 funds to convert the units.
13 CR-20 - Affordable Housing 91.520(b)
Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served and the number of highly low -income, moderate- income, and middle-income persons served.
Table 4 – Number of Households
Types Supported One-Year Goal Actual
Number of households supported
through Rental Assistance 0 0
Number of households supported
through The Production of New Units 0 0
Number of households supported
through Rehab of Existing Units 14 14
Number of households supported
through Acquisition of Existing Units 0 0
Total: 14 14
Table 4 – Number of Households Supported
Types Provided One-Year Goal Actual
Number of Homeless households to
be provided affordable housing units 0 0
Number of Non-Homeless
households to be provided affordable
housing units
0 0
Number of Special-Needs
households to be provided affordable
housing units
0 0
Total: 0 0
14 Discuss the difference between goals and outcomes and problems encountered in meeting these goals.
The City's Emergency Repair Program (ERP) is designed to provide immediate financial assistance to Hanford homeowners for emergency repair situations. The priority is the elimination of health and safety hazards. This program makes up to $2 4,999 in grant funds available (per household). All funds shall benefit very low - to moderate -income households. Fourteen (14) households received assistance through the Emergency Repair Program (ERP) Program, utilizing CDBG funding from the previous year's action plans during the fiscal year.
Discuss how these outcomes will impact future annual action plans.
The City of Hanford will continue to evaluate its programs and adjust, as necessary, in the future One-Year Action Plans. Based on the City's experience with CDBG, the current goals and objectives will remain in place, and no significant changes are anticipated.
Include the number of highly low -income, low -income, and moderate-income persons served by each activity where
information on income by family size is required to determine the activity’s eligibility. Number of Households Served CDBG
Actual
HOME
Actual
Acutely Low 371 0
Extremely Low-income 401 0
Low-income 879 0
Moderate-income 0 0
Total: 1651 0
Table 5 – Number of Households Served
IDIS Low/Mod Census Tracts (eligible CDBG Target Areas) Low-Mod Income (LMI) concentration is defined as census tracts where at least 51% of the median household income is 80% or less than the jurisdiction. The City's FY 202 3-24 CDBG boundaries are shown in the attached CDBG Low-Mod target area maps.
15 CR-25 - Homeless and Other Special Needs 91.220(d, e);
91.320(d, e); 91.520(c)
Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through:
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City of Hanford, in partnership with the Kings/Tulare Homeless Alliance (KTHA), works diligently to address homelessness within the city.
KTHA, the local Continuum of Care, coordinates efforts amongst service providers, faith- based partners, governmental agencies, and other key stakeholders. KTHA hosts multiple monthly meetings such as the Case Management Roundtable, Membership Meetings (Executive, Community/Stakeholder, and Training), and Kings County Homeless Services Partnership Meeting.
Outreach efforts have been a key focus. The Kings View PATH team, Hanford Police Department HART (Homeless Assistance Resource Team), Champions Outreach team, Kings Community Action Organization outreach team, and KTHA Housing Navigators conduct ongoing outreach to connect people who are least likely to access resources.
Since July 2020, 655 people experiencing homelessness were assessed for housing. A total of 114 individuals and families experiencing homelessness were referred to permanent housing through Coordinated Entry, and 51 families were placed into housing.
In 2023, Champions was awarded HHAP 4 funds to create an outreach team and purchase a trailer to act as a mobile office for outreach staff. The project was expanded in 2024 through HHAP 5 to include rapid rehousing rental assistance for individuals experiencing homelessness in Kings County. All Champions Rapid Rehousing program referrals will go through the Coordinated Entry System.
The Coordinated Entry System, operated by KTHA, includes virtually all homeless service providers within the City of Hanford. In addition to Every Door Open approach, people experiencing homelessness can have an assessment completed by contacting 2-1-1.
Addressing the emergency shelter and transitional housing needs of homeless persons Within the City of Hanford, the following programs provide emergency shelter and transitional housing for people experiencing homelessness:
16 Program
Type Organization Name Program Name
Year-
Round
Beds
ES Kings Community Action Organization Barbara Saville Shelter 16 TH Kings Gospel Mission Men’s Overnight Shelter 20
TH Kings Gospel Mission Women’s Overnight Shelter 7
TH Kings Gospel Mission New Song Academy 6
ES=Emergency Shelter
TH=Transitional Housing
The emergency shelters that opened because of COVID 19’s Project Roomkey program have shut down, resulting in the closure of the temporary shelters Sunrise (22 beds) and Holiday Lodge (59 beds). Both facilities are in the process of converting to affordable permanent housing.
Helping low -income individuals and families avoid becoming homeless, especially extremely low -income individuals and families and those who are likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care, and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, educ ation, or youth needs.
Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the peri od that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again.
The Alliance continues to utilize the Landlord Mitigation Fund to increase the inventory of landlords and property managers willing to lease units to people experiencing homelessness. The fund is designed to incentivize Landlords to relax screening criteria for people who are experiencing homelessness and who may have barriers that prevent them from securing housing on their own, such as poor credit and past evictions. By offering a Fund to mitigate Landlord exposure to the increased costs of renting to p eople experiencing homelessness , including excess damage and unpaid rent, a strong relationship can be created with Landlords who otherwise may not lease to individuals and families experiencing homelessness.
The Alliance works closely on CalAIM's integration into the homeless response system.
CalAIM services include housing tenancy and housing support, which can include funds to get people into housing (arrears, security deposit, etc.) and case management and support once someone is housed . This can decrease the length of time someone experiences homelessness and the rate in which people return to homelessness once housed.
17 The Coordinated Entry System works with the top five households of each intervention type on the Housing Priority List to get them document ready. This focus has reduced the time people spend on the streets waiting to be placed once a unit becomes available.
18 CR-30 - Public Housing 91.220(h); 91.320(j)
Actions taken to address the needs of public housing
Kings County Housing Authority provides public housing. The provision of public housing is a function of county government; therefore, the City will not supply funding for this segment. The Housing Authority provides low-income families with decent, safe, sanitary, affordable rental housing. In addition, the Housing Authority offers rental assistance to individuals and families through Section 8 Housing Choice Vouchers and affordable housing programs.
19 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j)
Actions taken to remove or lessen the negative effects of public policies that serve as barriers to affordable housing include land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and poli cies affecting the return on residential investment. 91.220 (j); 91.320 (i) The City of Hanford adopted the 2035 General Plan on April 24, 2017. Zoning ordinance changes were made during the updating process, and all policies and procedures were reviewed to determine whether they should be updated, removed, or otherwise amended.
The City's Housing Element requires each city and county to identify existing and projected housing needs within the jurisdiction and prepare goals and policies.
The City has instituted several policies and programs that encourage the development and preservation of affordable housing, including the development of new affordable housing, the clearance of blighted properties for reuse as new housing, and the repair of an existing house.
Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City of Hanford will continue to support the efforts of local agencies that serve special populations, such as the elderly, frail elderly, homeless persons, female heads of households, persons with disabilities, drug/alcohol addictions, farm workers, and persons with HIV/AIDS. These agencies have an established support system in Kings County to serve these populations. Programs that the city offers that assist special populations, and people experiencing homelessness in transition to permanent housing include:
• First-time homebuyer programs.
• Housing rehabilitation.
• Habitat for Humanity.
• A multi-family low-income complex funded through HOME and low-income Housing Tax Credits.
20 Achievements in the fiscal year to provide affordable housing opportunities include, but are not limited to, the following:
• Administering a first -time homebuyer program offering mortgage assistance to two First Homebuyers to ensure housing affordability ($2,000,000 in HOME PI was allocated to this activity in PY 202 3-24; however, staff was not able to assist anyone due to the program being placed on hold by the State of California-Housing Community Development).
• Administering a housing rehabilitation program that offers grants for health-and-safety repairs: $ was allocated to this activity.
• Offer abatement services through the Code Compliance program , which improves the quality of life for low—to moderate-income homeowners.
• Continue to partner and provide funding to Kings/Tulare Continuum of Care for homeless prevention, allocating $10,000 to this activity.
Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) Lead is a highly toxic metal that may cause various health problems, especially in young children. When lead is absorbed into the body, it can cause damage to the brain and other vital organs, such as the kidneys, nerves, and blood. Lead -based paint was ba nned for residential use in 1978; therefore, housing built before 1978 is considered at risk of having lead-based paint. In Hanford, twenty-three percent (23%) of the City's housing stock is 30 years old or more. The City implemented the following strategi es to reduce the presence of lead-based paint:
• Implemented the lead -based paint regulations of 24 CFR Part 92 in all federally assisted City housing programs.
• Enforced federal laws through the permit process and code enforcement services by requiring contractors to be certified (if they do work that does not disturb paint surfaces).
• Provided "Renovate Right" pamphlets to homeowners, homebuyers, and contractors; Offered housing -rehabilitation loans and grants to qualifying households to remove/remedy lead -based paint; Referred individuals affected by lead-based paint to their doctors or the Kings County Health Department nurse. • For this period, the City assisted two homeowners with lead abatement.
21 Actions were taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) In cooperative efforts, the city continues to work with Continuum of Care, its partnering cities, and non -profit agencies to identify resources available to reduce the number of persons living below the poverty level and address the community’s needs.
The city has also engaged with housing, service, and faith -based organizations to encourage partnerships and collaborate on addressing high-priority needs identified in the 10-year Homeless Plan. Subgroup committees were formed to improve the 2 -1-1 program, housing opportunities, and services.
Actions taken to develop institutional structure. 91.220(k); 91.320(j) There is much more work to do in ADA compliance. Still, staff will continue to work diligently to address any monitoring and transition plan findings and recommendations to ensure that our programs comply with the applicable HUD regulations.
The Community Development Department oversees the City's CDBG Program. This staff has worked diligently to improve policies, procedures, and practices so that the City's program complies with CDBG regulations. While much more work is needed, the City's program has improved. The staff is confident about the recent activities selected and how funding has been expended.
Certification of Consistency:
Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j)
The city continues coordinating regional service through the Kings Tulare Homeless Alliance, Habitat for Humanity, Self -help Enterprises, Kings County Health Services, and other networking opportunities.
Stardust Kings Tulare Homeless Alliance (KTHA) LLC
Sunrise Apartments Project, formerly the Stardust Motel
On December 1, 2020, the Council allocated $238,702 in May of 2022 and an additional $188,000 in the 2023 Action Plan, which the Council allocated to Kings County Human Services for the Stardust Motel rehab conversion project. Since then, to obligate the funding and expedite the project, Kings County Human Services has requested that the City redirect the funds to Stardust KTHA, LLC, to complete the Sunrise project.
Identify actions taken to overcome the effects of any impediments identified in the jurisdiction’s analysis of impediments to fair housing choice. 91.520(a)
An Analysis of Impediments (Al) to Fair Housing Choice, 2019 -2023, was prepared and submitted to HUD.
22 The local government can play a critical role in providing a full range of housing types and assuring housing availability suitable to all public sectors. The City of Hanford offers affordable housing assistance programs and implements several fair housing -related policies. The city does not have a formally established fair housing policy. Still, it is committed to collaborating with community stakeholders and local advocacy partners to create a comprehensive, fair housing system and implement similar fair housing procedures. In addition, the city will continue to work with regional public transit providers to identify any opportunities to improve public transit serving low-income households and special-needs populations (including older people and persons with disabilities). The city will pay particular attention to the transit needs of areas where housing is affordable for low-income households and special-needs populations.
As an entitlement grantee, the City of Hanford is required to ensure that its programs affirmatively further access to fair housing and that its policies and procedures do not discriminate against individuals based on any protected class, which would deny the opportunity to participate in access or benefit from the programs and activities carried out as part of the CDBG Program. As an entitlement grantee, the City of Hanford is required to ensure that its programs affirmatively further access to fair housin g and that its policies and procedures do not discriminate against individuals based on any protected class, which would deny the opportunity to participate in access or benefit from the programs and activities carried out as part of the CDBG Program. The City has partnered with the City of Porterville and jointly solicited proposals from qualified organizations to develop, implement, and administer a Fair Housing Program, which has been implemented. The agency has been offering workshops in our community.
In the case of alleged discrimination, residents are provided with information regarding fair housing law, a HUD discrimination complaint form, and referrals to legal services, the State Department of Fair Housing and Employment, and other appropriate agencies.
23 CR-40 - Monitoring 91.220 and 91.230
Describe the standards and procedures used to monitor activities conducted in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements
The City of Hanford's staff provides ongoing technical assistance, monitors subrecipients, and monitors each sub -recipient. City staff conducted desktop monitoring for all sub - recipient sub-grantee agencies to ensure compliance.
Staff monitors other programs daily and as needed for capital projects. This review will include but is not limited to, environmental assessment, contract supervision, prevailing wage compliance, reporting, reimbursement request review, and processing.
The city takes an initiative -taking approach and continually evaluates programs and activities to ensure they meet targeted goals and align with current funding levels. When funds are moving slowly, another project or program is recommended.
Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports.
Before submitting the CAPER to HUD, a notice soliciting public comment is published in English and Spanish in the Hanford Sentinel. Publication of the information allows for a 15- day comment period ( August 2, 2024, through August 19, 2024 ) and time to prepare a summary of comments. In addition, copies of the CAPER are provided for the public's review at the City Hall Community Development Department's counter and on the City's website.
The CAPER requires a public hearing before the City Council for document approval before submitting it to HUD. Community hearings are held in a community space, considering the convenience to beneficiaries of the entitlement program resources. A Public Hea ring is scheduled for August 20, 2024, at 7:00 p.m. located in the
Copies of the report are available at the City of Hanford Community Development Department and on the City of Hanford website.
Public Comments: The comments received will be included in the final document at the end of the public review period and public hearing.
24 CR-45 - CDBG 91.520(c)
Please specify the nature and reasons for any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs due to its experiences.
The 2023-24 program year was the fourth year of implementation in the City of Hanford’s 2019-23 five-year Consolidated Plan. The Consolidated Plan set forth the priority needs and goals for the CDBG program over five years, from July 1, 2019, to June 30, 2023, covering five program years.
The city continues to take an initiative-taking approach. It continually evaluates programs, projects, policies, and activities to meet targeted goals and align with current funding levels. Based on experience, challenging and strategic recommendations are made to the City Council. For example, an alternate priority project or program is recommended when funding is moving slowly.
The City amended its 2019 -2020 Annual Action Plan to include CARES Act funds. Under the 2020 federal stimulus plan - the CARES Act, the City received $664,009 in CDBG -CV funds for activities that prevent, prepare for, or respond to the impacts of COVID-19.
Due to the COVID -19 pandemic and subsequent release of CDBG -CV funding from the CARES Act, the city amended its 2019 -2020 Annual Action Plan for the second time and amended its 2019-23. Consolidated Plan to address new priority needs. The Consolidated Plan amendment included the COVID -19 Preparation, Prevention, and Response, and the Annual Action Plan amendment identified programs to meet the latest priorities, including:
• Emergency Rental Assistance
• Home Delivered Meals for Homebound Seniors
• Small Business Assistance
• Building and Improvements
(rehabilitation of a motel to accommodate isolation)
25 Summary of Accomplishments
Goal Category Source /
Amount Indicator Unit of
Measure
Expected
Strategic
Plan
Actual
Strategic
Plan
Percent
Completed
Expected
Program
Year
Actual
Program
Year
Percent
Completed
1 Maintain and
promote
neighborhood
preservation
PAL Parking Lot
Improvements
Non-Housing
Community
Development
CDBG:
$239,000
Public Facility or
Infrastructure
Activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 13250 13490 101.81% 13335 13335 100
2 Provide decent
affordable housing
and
Housing Rehab
Affordable
Housing and
Homeless
CDBG:
$164,108
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 40 66 165% 12 16 133%
3 Provide decent
affordable housing
Affordable
Housing and
Homeless
CDBG: $0 Rental units
constructed
Household
Housing Unit 2 0 0% 0 0 N/A
4 Provide decent
affordable housing
Affordable
Housing and
Homeless
CDBG: $0
HOME PI
Funded
RDA Reuse
Homeowner
Housing Added
Household
Housing Unit 2 4 200% 1 1 100%
5 Provide decent
affordable housing
Affordable
Housing CDBG-CV: $
Tenant-based
rental
assistance /
Rapid
Rehousing
Households
Assisted 40 40 100% 0 0 N/A
6 Economic
Development
Affordable
Housing and
Homeless
CDBG-CV
$0
Jobs
created/retaine
d
Jobs 20 21 105% 0 0 N/A
7 Support special
needs programs
and services
Homeless
Non-Homeless
Special Needs
Food Relief
Program.
CDBG
$78,255
Public service
activities other
than
Low/Moderate
Income Housing
Benefit
Persons
Assisted 1250 2811 224.88% 1659 1659 100.00%
8 Public Facilities
Building
Improvements
Rehabilitation of
Motel for
Housing Project
Delayed due to
Funding
CDBG-CV:
$238,702
Public service
activities for
Low/Moderate
Income Housing
Benefit
Households
Assisted 21 21 100.00% 0 0 N/A
9 Planning Planning and
Administration
CDBG:
$104,340
CDBG PI: $
Other Other N/A N/A N/A N/A N/A N/A
EXHIBIT 1- TABLE 1
Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each grantee’s program year goals.
Table 1 - Accomplishments – Program Year & Strategic Plan to Date 5-Year ConPLAN Goals 1-Year Action Plan Goals Action Plan 20232023 Action Plan
26 Attachment B: Citizen Participation
Public Notice English & Spanish
Legal Ad & Public Comments (no comments to date)
&
2023-2024 CDBG CAPER - City of Hanford - Page 1 of 2
[def:$signername|printname|req|signer1] [def:$signersig|sig|req|signer1] [def:$notarysig|sig|req|notary] [def:$date|date|req|notary] [def:$state|state|req|notary] [def:$county|county|req|notary] [def:$disclosure|disclosure|req|notary] [def:$seal|seal|req|notary] *PROOF OF PUBLICATION*
The Sentinel
SM California News Media Inc
P.O. Box 9
Hanford, CA 93232
Phone (559) 582-0471
[email protected]
SANDRA LERMA
315 N Douty St
Hanford CA 93230
ORDER NUMBER 365749
Publication- The Hanford Sentinel
State of Pennsylvania, County of Lancaster, ss:
Rachel Cozart, being first duly sworn, deposes and says: That (s)he is a duly authorized signatory of Column Software, PBC, duly authorized agent of The Hanford Sentinel, a newspaper printed and published in the City of Hanford, County of Kings, State of California, and which newspaper has been adjudged a newspaper of general circulation by the superior court of the County of Kings, State of California, under the date of October 23, 1951, case number 11623.
That I know from my own personal knowledge the notice, of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspapers and not in any supplement thereof on the following dates, to wit:
Section: Legals
Category: 201 Public Notices
PUBLISHED ON:
Jul. 31, 2024
TOTAL AD COST: 325.05
FILED ON: 7/31/2024
I certify under penalty of perjury under the laws of the State of California that the foregoing is true and correct
[$signersig ]
(Signed)______________________________________ [$seal]
VERIFICATION
State of Pennsylvania
County of Lancaster
Subscribed in my presence and sworn to before me on this: [$date] [$notarysig ]
______________________________
Notary Public
[$disclosure]
Notarized remotely online using communication technology via Proof. 07/31/2024
2023-2024 CDBG CAPER - City of Hanford - Page 2 of 2
27 Attachment C: Continuum of Care Reports
Point-in-Time Survey Report
Project Homeless Connect Report
Summary for Hanford Only
Clients % of Clients Clients % of Clients
Adults 291 78% Emergency Shelter 61 16%
Children 80 22% Transitional Housing 25 7%
Unknown 0 0% Street 285 77%
Grand Total 371 Clients % of Clients
Households Clients Within Kings County 371 100%
Without Children 243 246 Within Tulare County 0 0%
With Children and Adults 39 125 Clients % of Clients
With Only Children 0 0 Yes 13 4%
Households Clients No 277 95%
Unaccompanied youth 10 10 Unknown 1 0%
Parenting youth 4 4 Clients % of Clients
Child of youth parent 0 6 Once/First Time 102 35%
Households Clients Twice or More 154 53%
No 211 299 Unknown 35 12%
Yes 70 71 Clients % of Clients
Unknown 1 1 No 266 72%
Clients % of Clients Yes 100 27%
Male 209 56% Unknown 5 1%
Female 155 42% Clients % of Clients
Transgender 2 1% HIV/AIDS 4 1%
Gender Non-Conforming 4 1% Mental Illness 90 24%
Non-Binary 0 0% Substance Abuse 97 26%
Questioning 0 0% Clients % of Clients
Culturally Specific Identity 0 0% Aged out of Foster Care 0 0% Other/Not Listed 0 0% Argument 39 21%
Unknown 1 0% Divorce 20 11%
Clients % of Clients Domestic Violence 13 7%
0-17 80 22% Drugs or Alcohol 10 5%
18-24 20 5% Eviction 20 11%
25-34 59 16% Foreclosure 2 1%
35-44 93 25% Hospital Discharge 1 1%
45-54 65 18% Jail or Prison 8 4%
55-64 42 11% Lost Benefits 0 0%
65-69 11 3% Medical Condition 2 1%
70+ 1 0% Mental Health 3 2%
Unknown 0 0% No Affordable Housing 18 10%
Clients % of Clients Pets Not Allowed 0 0%
American Indian/ Alaskan Native 14 4% Substandard Housing 0 0% Asian 2 1% Unemployment 31 17%
Black/African American 74 20% Other 12 6%
Hispanic/Latino 194 52% Refused 7 4%
Native Hawaiian/Other Pacific Islander 4 1% Clients % of Clients Middle Eastern 2 1% SNAP 179 62%
White 150 40% SSI 21 7%
Unknown 3 1% SSDI 7 2%
Clients % of Clients GA 7 2%
No 178 61% Earned Income 14 5%
Yes 9 3% TANF 27 9%
Clients % of Clients Social Security 3 1%
No 199 68% Pension 0 0%
Yes 39 13% Child Support 2 1%
Unknown 53 18% VA Disability Service 1 0%
Clients % of Clients Medi-Cal 119 41%
Bisexual 6 2% Unemployment 2 1%
Gay 3 1% Workers Compensation 0 0%
Lesbian 1 0% Other 1 0%
Questioning 0 0% Alimony 0 0%
Straight/Heterosexual 171 59% None 31 11%
Two Spirit 0 0% Refused/Unknown 50 17%
Other/Not Listed 4 1%
Unknown 106 36% *can identify with one or more response Tribal Affiliation
(Adults Only)
Currently Fleeing Domestic
Violence
(Adults only)
Sexual Orientation
(Adults Only)
2024 Kings County: Hanford
Total Count
Place Slept
Last Night
Location
(County)
Household Composition
Veteran
(Adults only)
Unaccompanied/
Parenting Youth
(up to age 24)
Times Homeless
(Adults Only)
Chronically
Homeless
Disabling Condition
Gender*
Barriers
Reason for Homeless
(Street Survey/Adults Only)
Age Group
Race*
Benefits*
(Adults Only)
28 Attachment D:
IDIS Reports
PR23- Summary of Accomplishments
PR26- CDBG Financial Summary
PR26- CBDG-CV Financial Summary
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 1
15:32
08-12-24
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2023
HANFORD
Activity Group Activity Category f Metrics
Open Count
Open Activities
Disbursed
Completed
Count
Completed
Activities
Disbursed
Program Year
Count
Total Activities
Disbursed
Housing
Public Facilities and Improvements
Public Services
General Administration and
Planning
Grand Total
Rehab; Single-Unit Residential (14A)
Rehab; Multi-Unit Residential (14B)
Public Housing Modernization (14C)
Rehabilitation Administration (14H)
Total Housing
Parks, Recreational Facilities (03F)
Parking Facilities (03G)
Total Public Facilities and
Improvements
Operating Costs of Homeless/AIDS
Patients Programs (03T)
Senior Services (05A)
Youth Services (05D)
Fair Housing Activities (if CDBG, then
subject to 15% cap) (05J)
Subsistence Payment (05Q)
Food Banks (05W)
Other Public Services Not Listed in
05A-05Y, 03T (05Z)
Total Public Services
General Program Administration (21A)
Total General Administration and
Planning
0 0
0 0
0 0
0 0
0 0
0 0
0 0
4 $154,519.63 3 $13,617.27 7 $168,136.90
1 $188,000.00 0 $0.00 1 $188,000.00
1 $233,702.00 0 $0.00 1 $233,702.00
2 $14,948.41 1 $0.00 3 $14,948.41
8 $591,170.04 4 $13,617.27 12 $604,787.31
1 $0.00 0 $0.00 1 $0.00
1 $0.00 0 $0.00 1 $0.00
2 $0.00 0 $0.00 2 $0.00
2 $7,968.93 0 $0.00 2 $7,968.93
1 $0.00 0 $0.00 1 $0.00
1 $0.00 0 $0.00 1 $0.00
3 $10,146.01 0 $0.00 3 $10,146.01
0 $0.00 1 $0.00 1 $0.00
1 $68,255.00 0 $0.00 1 $68,255.00
0 $0.00 1 $0.00 1 $0.00
8 $86,369.94 2 $0.00 10 $86,369.94
1 $115,947.24 2 $0.00 3 $115,947.24
1 $115,947.24 2 $0.00 3 $115,947.24
19 $793,487.22 8 $13,617.27 27 $807,104.49
Count of CDBG and CDBG-CV Activities with Disbursements by Activity Group & Matrix Code
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 2
15:32
08-12-24
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2023
HANFORD
Activity Group Matrix Code Accomplishment Type Metrics Open Count Completed Count Program Year
Totals
Housing
Public Facilities and
Improvements
Public Services
Grand Total
Rehab; Single-Unit Residential (14A)
Public Housing Modernization (14C)
Rehabilitation Administration (14H)
Total Housing
Parks, Recreational Facilities (03F)
Parking Facilities (03G)
Total Public Facilities and Improvements
Operating Costs of Homeless/AIDS Patients
Programs (03T)
Senior Services (05A)
Youth Services (05D)
Fair Housing Activities (if CDBG, then subject to
15% cap) (05J)
Subsistence Payment (05Q)
Food Banks (05W)
Other Public Services Not Listed in 05A-05Y, 03T
(05Z)
Total Public Services
Housing Units
Housing Units
Housing Units
Public Facilities
Public Facilities
Persons
Persons
Persons
Persons
Persons
Persons
Persons
37 66 103
0 0 0
0 0 0
37 66 103
5,575 0 5,575
3,390 0 3,390
8,965 0 8,965
383 0 383
984 0 984
15 0 15
2 0 2
0 27 27
1,267 0 1,267
0 102 102
2,651 129 2,780
11,653 195 11,848
CDBG and CDBG-CV Sum of Actual Accomplishments by Activity Group and Accomplishment Type
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 3
15:32
08-12-24
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2023
HANFORD
CDBG and CDBG-CV Beneficiaries by Racial / Ethnic Category Housing-Non Housing Race Metrics Total Persons
Total Hispanic
Persons Total Households
Total Hispanic
Households
Housing
Non Housing
Grand Total
White
Black/African American
Asian
American Indian/Alaskan Native
American Indian/Alaskan Native & White
Total Housing
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Other multi-racial
Total Non Housing
White
Black/African American
Asian
American Indian/Alaskan Native
Native Hawaiian/Other Pacific Islander
American Indian/Alaskan Native & White
Other multi-racial
Total Grand Total
0 0 94 79
0 0 6 0
0 0 1 0
0 0 0 0
0 0 2 2
0 0 103 81
2,032 869 0 0
333 0 0 0
106 0 0 0
24 0 0 0
12 0 0 0
17 0 0 0
256 0 0 0
2,780 869 0 0
2,032 869 94 79
333 0 6 0
106 0 1 0
24 0 0 0
12 0 0 0
17 0 2 2
256 0 0 0
2,780 869 103 81
U.S. Department of Housing and Urban Development
Office of Community Planning and Development
Integrated Disbursement and Information System
DATE:
TIME:
PAGE: 4
15:32
08-12-24
CDBG and CDBG-CV Summary of Accomplishments
Program Year: 2023
HANFORD
Income Levels Metrics Owner Occupied Renter Occupied Persons Housing
Non Housing
Extremely Low (<=30%)
Low (>30% and <=50%)
Mod (>50% and <=80%)
Total Low-Mod
Non Low-Mod (>80%)
Total Beneficiaries
Extremely Low (<=30%)
Low (>30% and <=50%)
Mod (>50% and <=80%)
Total Low-Mod
Non Low-Mod (>80%)
Total Beneficiaries
4 0 0
5 0 0
0 0 0
9 0 0
0 0 0
9 0 0
0 0 0
0 0 388
0 0 879
0 0 1,267
0 0 0
0 0 1,267
CDBG and CDBG-CV Beneficiaries by Income Category (Click here to view activities)
Plan IDIS
2022 5 345 SUNIRISE APARTMENTS AP22 14B LMH $188,000.00 45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44) 637,727.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45) 20.00% LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 No data returned for this view. This might be because the applied filter excludes all data.
LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 IDIS Activity Activity Name Matrix National Drawn
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40) 125,881.16 42 ENTITLEMENT GRANT 521,703.00
43 CURRENT YEAR PROGRAM INCOME 116,024.00
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35) 15.00% PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 115,947.24 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 9,933.92 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30) 96,414.05 32 ENTITLEMENT GRANT 521,703.00
33 PRIOR YEAR PROGRAM INCOME 63,000.00
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34) 584,703.00 PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES 86,369.94
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 1,448.82 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 31,603.71 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 40,199.00
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION PY: 2022 PY: 2023 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 1,155,227.40 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 1,155,227.40 26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24) 100.00% 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 269,455.25
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 86,681.65 21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20) 356,136.90
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11) 77.85%
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00
15 TOTAL EXPENDITURES (SUM, LINES 11-14) 573,402.49
16 UNEXPENDED BALANCE (LINE 08 - LINE 15) 727,449.43
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 457,455.25 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10) 457,455.25 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 115,947.24 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00
06 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00
08 TOTAL AVAILABLE (SUM, LINES 01-07) 1,300,851.92
PART II: SUMMARY OF CDBG EXPENDITURES
02 ENTITLEMENT GRANT 521,703.00
03 SURPLUS URBAN RENEWAL 0.00
04 SECTION 108 GUARANTEED LOAN FUNDS 0.00
05 CURRENT YEAR PROGRAM INCOME 116,024.00
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE) 0.00
HANFORD , CA
Metrics
Grantee HANFORD , CA
Program Year 2,023.00
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 663,124.92 Office of Community Planning and Development DATE: 08-08-24 U.S. Department of Housing and Urban Development TIME: 16:44 Integrated Disbursement and Information System PAGE: 1 PR26 - CDBG Financial Summary Report
Program Year 2023
Total
Plan IDIS IDIS Voucher
2023 4 354 6860999
2023 4 354 6861000
2023 4 354 6861001
2023 4 354 6861002
2023 4 354 6880471
2023 4 354 6880472
2023 4 354 6880473
2023 4 354 6916004
2023 4 354 6918636
2023 4 354 6920822
2019 7 335 6794647
2019 7 335 6806772
2019 7 335 6860995
2019 7 335 6860996
2019 7 335 6860997
2019 7 335 6880469
2022 4 344 6880775
2022 4 344 6914945
2022 4 344 6914972
2023 5 355 6915746
2023 5 355 6918626
2023 5 355 6926422
2023 5 355 6926423
2023 5 355 6926955
2016 5 246 6803801
2019 1 287 6773112
2021 1 338 6773118
2022 1 347 6860973
2022 1 347 6860975
2022 1 347 6860977
2022 1 347 6860986
2022 1 347 6860990
2022 1 347 6864688
2022 1 347 6864689
2022 1 347 6880465
2022 1 347 6880466
2023 1 351 6914967
2023 1 351 6914974
2023 1 351 6918628
2022 1 350 6803917
2022 1 350 6860975
2022 1 350 6860978
2022 1 350 6860979
2022 1 350 6860981
2022 1 350 6860983
2022 1 350 6860988
2022 1 350 6860991
2022 1 350 6864697
2022 1 350 6872979
2022 1 350 6880467
2022 1 350 6880474
2023 1 357 6914977
2023 1 357 6920612
2023 1 357 6926384
Total
Plan IDIS IDIS Voucher Activity to Activity Name Grant Number Fund 2023 4 354 6860999 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6861000 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6861001 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6861002 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6880471 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6880472 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 03T LMC $768.41 03T LMC $613.65
03T LMC $725.29
03T LMC $464.09
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Matrix National Drawn
03T LMC $621.17
03T LMC $654.08
AP23 ACTIVITY DELIVERY HOU REHAB 14H LMH $1,176.97
14H Matrix Code 14H$14,948.41
$269,455.25
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,179.26
AP23 ACTIVITY DELIVERY HOU REHAB 14H LMH $525.00
AP23 ACTIVITY DELIVERY HOU REHAB 14H LMH $1,218.98
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,086.00
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,184.43
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,494.22
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,125.37
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,440.33
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $39.37
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,204.11
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $333.43
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $1,204.11
14A Matrix Code 14A$168,136.90
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $885.83
AP22 ACTIVITY DELIVER HOU REHAB 14H LMH $851.00
MINOR/EMERGENCY HOUSING REHABILITATION AP23 14A LMH $15,613.00 MINOR/EMERGENCY HOUSING REHABILITATION AP23 14A LMH $17,500.00 MINOR/EMERGENCY HOUSING REHABILITATION AP23 14A LMH $21,500.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $8,190.00
EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $14,320.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $14,850.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $14,320.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $679.00
EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $10,606.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $12,090.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $14,999.00 EMERGENCY REPAIR HOUISING REHAB AP22 14A LMH $8,227.13
Housing Rehabilitation 14A LMH $5,992.77
EMERGENCY REPAIR HOUISING REHAB AP19 14A LMH $7,624.50
EMERGENCY REPAIR HOUISING REHAB AP21 14A LMH $1,625.50
PUBLIC SERVICES- KINGS COMMISSION ON AGING 05W LMC $11,307.49 PUBLIC SERVICES- KINGS COMMISSION ON AGING 05W LMC $6,537.05 05W Matrix Code 05W$68,255.00
PUBLIC SERVICES- KINGS COMMISSION ON AGING 05W LMC $24,432.05 PUBLIC SERVICES- KINGS COMMISSION ON AGING 05W LMC $10,849.97 PUBLIC SERVICES- KINGS COMMISSION ON AGING 05W LMC $15,128.44 Fair Housing Program AP 2022 05J LMC $661.57
Fair Housing Program AP 2022 05J LMC $512.35
05J Matrix Code 05J$10,146.01
FAIR HOUSING PROGRAM AP19 05J LMC $706.42
FAIR HOUSING PROGRAM AP19 05J LMC $747.67
Fair Housing Program AP 2022 05J LMC $145.29
FAIR HOUSING PROGRAM AP19 05J LMC $5,903.30
FAIR HOUSING PROGRAM AP19 05J LMC $567.58
FAIR HOUSING PROGRAM AP19 05J LMC $62.93
PUBLIC SERVICES COC/KTHA 03T LMC $514.26
03T Matrix Code 03T$7,968.93
FAIR HOUSING PROGRAM AP19 05J LMC $838.90
PUBLIC SERVICES COC/KTHA 03T LMC $2,091.44
PUBLIC SERVICES COC/KTHA 03T LMC $854.13
PUBLIC SERVICES COC/KTHA 03T LMC $662.41
PUBLIC SERVICES COC/KTHA 03T LMC $725.29
PUBLIC SERVICES COC/KTHA 03T LMC $464.09
PUBLIC SERVICES COC/KTHA 03T LMC $768.41
PUBLIC SERVICES COC/KTHA 03T LMC $621.17
PUBLIC SERVICES COC/KTHA 03T LMC $654.08
PUBLIC SERVICES COC/KTHA 03T LMC $613.65
$188,000.00
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Activity Name Matrix National Drawn
14B Matrix Code 14B$188,000.00
2023 4 354 6880473 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6916004 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6918636 No PUBLIC SERVICES COC/KTHA B23MC060061 EN 2023 4 354 6920822 No PUBLIC SERVICES COC/KTHA B24MC060061 PI
2019 7 335 6794647 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2019 7 335 6806772 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2019 7 335 6860995 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2019 7 335 6860996 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2019 7 335 6860997 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2019 7 335 6880469 No FAIR HOUSING PROGRAM AP19 B20MC060061 EN 2022 4 344 6880775 No Fair Housing Program AP 2022 B22MC060061 EN 2022 4 344 6914945 No Fair Housing Program AP 2022 B22MC060061 EN 2022 4 344 6914972 No Fair Housing Program AP 2022 B22MC060061 EN
2023 5 355 6915746 No PUBLIC SERVICES- KINGS COMMISSION ON AGING B23MC060061 EN 2023 5 355 6918626 No PUBLIC SERVICES- KINGS COMMISSION ON AGING B23MC060061 EN 2023 5 355 6926422 No PUBLIC SERVICES- KINGS COMMISSION ON AGING B24MC060061 PI 2023 5 355 6926423 No PUBLIC SERVICES- KINGS COMMISSION ON AGING B24MC060061 PI 2023 5 355 6926955 No PUBLIC SERVICES- KINGS COMMISSION ON AGING B24MC060061 PI
No Activity to prevent, prepare for, and respond to Coronavirus Total
Plan IDIS IDIS Voucher
2023 6 353 6883206
2023 6 353 6883221
2023 6 353 6918588
2023 6 353 6918625
2023 6 353 6918999
Total
ADMINISTRATION AND PLANNING AP23 21A $1,654.64
21A Matrix Code 21A$115,947.24
$115,947.24
ADMINISTRATION AND PLANNING AP23 21A $11,800.00
ADMINISTRATION AND PLANNING AP23 21A $45,774.30
ADMINISTRATION AND PLANNING AP23 21A $51,408.06
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Activity Name Matrix National Drawn
ADMINISTRATION AND PLANNING AP23 21A $5,310.24
05W Matrix Code 05W$68,255.00
$86,369.94
$86,369.94
05W LMC $15,128.44
05W LMC $11,307.49
05W LMC $6,537.05
05J Matrix Code 05J$10,146.01
05W LMC $24,432.05
05W LMC $10,849.97
05J LMC $145.29
05J LMC $661.57
05J LMC $512.35
05J LMC $62.93
05J LMC $706.42
05J LMC $747.67
05J LMC $838.90
05J LMC $5,903.30
05J LMC $567.58
03T LMC $662.41
03T LMC $514.26
03T Matrix Code 03T$7,968.93
03T LMC $2,091.44
03T LMC $854.13
08-06-24
20:36
1 Plan Year Vouche Activity Name
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
Office of Community Planning and Development DATE:
U.S. Department of Housing and Urban Development TIME:
Integrated Disbursement and Information System PAGE:
PR26 - CDBG-CV Financial Summary Report
HANFORD , CA
Metrics
New Grantee (CV) HANFORD , CA
PART I: SUMMARY OF CDBG-CV RESOURCES
01 CDBG-CV GRANT 664,009.00
02 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00
03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00
04 TOTAL CDBG-CV FUNDS AWARDED 664,009.00
PART II: SUMMARY OF CDBG-CV EXPENDITURES
05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 634,009.00 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 30,000.00 07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00
08 TOTAL EXPENDITURES (SUM, LINES 05 - 07) 664,009.00
09 UNEXPENDED BALANCE (LINE 04 - LINE8 ) 0.00
PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT
10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00
11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00
12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 634,009.00
13 TOTAL LOW/MOD CREDIT (SUM, LINES 10 - 12) 634,009.00 14 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 05) 634,009.00 15 PERCENT LOW/MOD CREDIT (LINE 13/LINE 14) 100.00%
PART IV: PUBLIC SERVICE (PS) CALCULATIONS
16 DISBURSED IN IDIS FOR PUBLIC SERVICES 295,307.00
17 CDBG-CV GRANT 664,009.00
18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES (LINE 16/LINE 17) 44.47% PART V: PLANNING AND ADMINISTRATION (PA) CAP
19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 30,000.00 20 CDBG-CV GRANT 664,009.00
21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES (LINE 19/LINE 20) 4.52% LINE 10 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 No data returned for this view. This might be because the applied filter excludes all data.
LINE 11 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 No data returned for this view. This might be because the applied filter excludes all data.
LINE 12 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 IDIS IDIS Matri National Drawn Amount
2019 10 297 05Q LMC $4,525.00
05Q LMC $10,686.38
05Q LMC $16,595.00
05Q LMC $25,736.33
05Q LMC $26,054.03
05Q LMC $11,626.50
05Q LMC $5,787.00
05Q LMC $6,074.17
05Q LMC $6,246.10
05Q LMC $5,083.00
05Q LMC $14,951.00
05Q LMC $3,737.00
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-1
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-2
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-3
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-4
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-5
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-6
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-6
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-7
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-8
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-9
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-10
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-11
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-12
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-13
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-14
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-15
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-16
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-17
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-18
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-19
6E+06 CDBG-CV SMALL BUSINESS ASSISTANCE AP19-20
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CV3 SUNRISE APARTMENTS
7E+06 CDBG-CV3 SUNRISE APARTMENTS
Total
Plan Year Vouche Activity Name
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
7E+06 CDBG-CARES EMERGENCY RENTAL ASSISTANCE
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
6E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
7E+06 CDBG-CARES FOOD ASSISTANCE PROGRAM
Total
2019 10 297
05Q LMC $7,898.49
11 310 18C LMC $5,000.00
311 18C LMC $5,000.00
312 18C LMC $5,000.00
313 18C LMC $5,000.00
314 18C LMC $5,000.00
315 18C LMC $5,000.00
316 18C LMC $5,000.00
317 18C LMC $5,000.00
318 18C LMC $5,000.00
319 18C LMC $5,000.00
320 18C LMC $5,000.00
321 18C LMC $5,000.00
322 18C LMC $5,000.00
323 18C LMC $5,000.00
324 18C LMC $5,000.00
325 18C LMC $5,000.00
326 18C LMC $5,000.00
327 18C LMC $5,000.00
328 18C LMCMC $5,000.00
329 18C LMCMC $5,000.00
330 18C LMCMC $5,000.00
12 298 05W LMC $4,630.00
05W LMC $9,262.50
05W LMC $9,262.50
05W LMC $10,569.00
05W LMC $16,762.00
05W LMC $5,533.00
05W LMC $11,050.00
05W LMC $28,665.00
05W LMC $19,916.00
05W LMC $18,109.00
05W LMC $16,548.00
13 332 14C LMH $83,640.42
14C LMH $150,061.58
$634,009.00
LINE 16 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 IDIS IDIS Matri National Drawn Amount
2019 10 297 05Q LMC $4,525.00
05Q LMC $10,686.38
05Q LMC $16,595.00
05Q LMC $25,736.33
05Q LMC $26,054.03
05Q LMC $11,626.50
05Q LMC $5,787.00
05Q LMC $6,074.17
05Q LMC $6,246.10
05Q LMC $5,083.00
05Q LMC $14,951.00
05Q LMC $3,737.00
05Q LMC $7,898.49
12 298 05W LMC $4,630.00
05W LMC $9,262.50
05W LMC $9,262.50
05W LMC $10,569.00
05W LMC $16,762.00
05W LMC $5,533.00
05W LMC $11,050.00
05W LMC $28,665.00
05W LMC $19,916.00
05W LMC $18,109.00
05W LMC $16,548.00
$295,307.00
Plan Year Vouche Activity Name
7E+06 ADMISTRATION AND PLANNING AP19 CDBG-CV
7E+06 ADMISTRATION AND PLANNING AP19 CDBG-CV
Total
2019 8 334 21A $5,833.44
21A $24,166.56
$30,000.00
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 IDIS IDIS Matri National Drawn Amount
15.A.
AGENDA
STAFF REPORT
MEETING DATE: 8/20/2024 AGENDA SECTION: GENERAL BUSINESS
SUBJECT:
Approval of a contract with 4Creeks Inc., to provide Construction Management and Inspection Services for the Downtown Traffic and Pedestrian Improvement Project in an amount not exceed amount of $506,853.
RECOMMENDATION:
Recommendation: That the City Council, by motion, authorize the City Manager to enter into a contract with 4Creeks Inc, of Hanford, CA, to provide Construction Management and Inspection Services for the Downtown Traffic and Pedestrian Improvement Project in the not to exceed amount of $506,853.
Recommended Motion: I move to authorize the City Manager to enter into a contract with 4Creeks Inc, of Hanford, CA for the Construction Management and Inspection Services for the Downtown Traffic and Pedestrian Improvement Project in the not to exceed amount of $506,853.
BACKGROUND:
PROJECT SUMMARY:
The City of Hanford is making significant progress on the Downtown Pedestrian Improvement Project, now at 60% design completion. The project will improve traffic flow and pedestrian safety, increase parking availability, incorporate traffic-calming features, improve stormwater drainage, upgrade existing water and sewer lines, improve lighting, improve ADA accessibility, replace trees and landscaping, and include several other streetscape enhancements.
As part of the project, the all-way stop at Douty and Seventh Street will be replaced by a new roundabout, while the intersections at Sixth and Eighth Streets will remain all-way stops. The signal at Seventh and Irwin will be replaced by bulb-outs and all-way stops. Planned improvements also include new sidewalks, curbs, gutters, upgraded street structural sections, drainage enhancements, utility relocations, and other necessary updates. Streetscape enhancements will focus on Douty Street from Sixth to Eighth Streets and Seventh Street from Douty to Irwin, with features such as landscaping, decorative lighting, planters, and historical signs, all designed to improve walkability and safety. Additionally, Douty Street between Sixth and Eighth Streets will be transformed to include diagonal parking,
City Staff is also considering upgrading the 40-year-old water lines beneath Douty and 7th Street.
The 2017 Water Master Plan showed no deficiencies, but given the lines' age and the cost of repaving, staff recommends replacing the lines with this project. This will improve water system
reliability and prevent potential issues or repairs after the new pavement is installed, ensuring a more durable solution for the community. Existing sanitary sewers are also being reviewed for possible rehabilitation or replacement.
City staff has recently advertised for Construction Management services, moving the project closer to the construction phase. The Construction Management firm will be responsible for overseeing construction to ensure it stays on track, within budget, and meets quality standards. The consultant will coordinate with contractors, conduct regular inspections, enforce safety regulations, and address any issues that arise. For this project, it is recommended that 4Creeks provide these services, assist with public outreach efforts, provide inspection services for nighttime work, and offer other construction-related support as needed. 4Creeks has an in-house marketing officer who will manage public outreach components; given the project’s complexity, coordination needs, and phased approach. Constant attention will be required to ensure all construction phases are executed smoothly, and the team will help keep the community informed about the project and its progress.
The project is currently on schedule to advertise and award a construction contract prior to the end of 2024.
SELECTION PROCESS:
Staff published a request for proposals (RFP) for construction management and inspection services beginning July 11, 2024 through August 6, 2024. The City of Hanford received one proposal in response to the advertised Request for Proposals, RFP 2024-24, for the Downtown Traffic and Pedestrian Improvement Project. The following single proposal was received:
Company: Location:
1.4Creeks Inc Visalia, Ca
4Creeks was found technically qualified to do the work. Following review of their proposal and reference checks, staff determined4Creeks Inc as a qualified candidate due to their portfolio of construction management projects of similar size and scale, and experience coordinating with the public on projects that impact regular pedestrian traffic.
4Creeks Inc has managed many recent projects in California and across the Central Valley including:
1. The Farmersville Widening Project
2. The City of Visalia’s Akers & 198 Interchange Widening Project
3. The City of Exeter’s Visalia Road Improvement Project, Phase 1
4. Pratt, Mefford & Choice Improvement Project
4Creeks Inc comes highly recommended, receiving praise from their references. These references include Frank Senteno from City of Hanford, Jennifer Gomez formerly from City of Farmersville, and Nick Bartsch from City of Visalia. Their references described them as an amazing partner, an efficient problem solver, easy to work with, quick to respond, and passionate about their work. 4Creeks's references expressed willingness to work with them again in the future. Jennifer Gomes from City of Farmersville said, "Their [4Creeks] knowledge of the construction process was proven quickly in their ability to identify construction issues in the plans and the field and provide cost-effective and innovative solutions to keep the project moving forward."
In addition to 4 Creeks' impressive references, they have demonstrated their expertise through
numerous successful projects completed on time and within budget. This can be attributed in part to their team's excellent problem-solving skills, industry experience, and strong collaboration techniques. 4-Creeks has several offices in the Central Valley, including one in Hanford.
PRIOR COUNCIL ACTION:
On May 5, 2015, staff presented an item to City Council for the removal of five midblock crosswalks.
These crosswalk locations were determined to be non-compliant with current ADA requirements and needed excessive improvements to bring them into compliance. At that time, the Council heard comments and voted to remove two of the five crosswalks and to evaluate the others for upgrades to meet ADA compliance.
In September 2018, as directed by the City Council, a Downtown Pedestrian and Vehicular Safety Committee was formed. The purpose of forming that committee was to meet with staff and consultants to discuss the potential for converting some downtown streets to one-way streets, traffic calming at intersections, safety lighting, and traffic controls in the downtown area. The intention was then to meet with the City Council and provide recommendations for a final report and plan for downtown improvements that would benefit pedestrian and vehicular safety. The committee consisted of local downtown business owners and representatives.
At the February 16, 2021, City Council meeting, staff, along with the City’s consultant, Peters Engineering, presented the Council with the results of the Downtown Committee’s recommendations for the Downtown Pedestrian Safety & Traffic Circulation Study. At that meeting, the Council directed staff to move forward with the recommendations of the committee. The recommendations included roundabouts along Douty Street at Sixth, Seventh, and Eighth Streets, the removal of five midblock crosswalks on Irwin, Douty, and Sixth Streets, and the construction of pedestrian curb extensions at twenty-eight intersections in the downtown study area.
At the September 7, 2021, City Council Study Session, staff discussed the downtown traffic circulation and related improvements to improve safety and walkability, as well as potential funding opportunities from the Clean California Local Grant Program administered by the California Department of Transportation. Staff presented the committee's project recommendations for the Council's review and direction. The Council further discussed the midblock crosswalks and the project budget. It was the Council's consensus to direct staff to move forward with the recommendations. Additional appropriations would be presented to the Council at a future meeting for review and approval.
At the June 21, 2022, Council meeting Study Session, staff presented the ARPA funding information to Council and requested approval for allocations. Council approved the recommendation to allocate $4.4 million for Downtown Street Economic Development, including improvements to Sixth Street, Seventh Street, and Eighth Street. Should additional funding become available, or if existing funding is redirected, additional downtown intersections could be improved with curb extensions as identified in the Study.
At the December 6, 2022, City Council meeting, Council requested that staff present the potential development scenarios for the downtown, including the implications of including a roundabout at Seventh and Douty, three roundabouts on Douty, and four-way stops on Douty.
At the December 20, 2022, City Council meeting, as requested by Council, Peters Engineering Group, along with City staff, presented the development scenarios and the implications for traffic, parking, future planning, and budget for each scenario. Council directed staff to circulate a Request
for Proposals for the design of pedestrian improvements and a single roundabout at Seventh and Douty.
At the May 5, 2023, meeting, Council approved the design award to Interwest Consulting Group for the Downtown Traffic and Pedestrian Improvement Project. This includes designing a roundabout at Douty Street and Seventh Street with ADA-compliant features, reconfiguring Douty Street from four lanes to two lanes with angled parking, and implementing streetscape improvements on both Douty Street and Seventh Street. Additionally, the project entails removing traffic signals at the intersections of Seventh and Harris, Seventh and Irwin, and Seventh and Douty, and replacing them with bulb- outs, four-way stops, and a roundabout.
FISCAL IMPACT:
Design and construction of this project will be funded using ARPA funds, TDA/RSTP, water funds, sewer, stormwater funds and the USDA – Urban Forestry Grant. This project has a total ARPA allocation of $4.416 million for design, construction management, and project construction and must be obligated by the end of 2024, with all funding spent by the end of 2026.
The construction management fee provided by 4Creeks, Inc. for the Downtown Pedestrian Improvement Project is approximately 10% of the estimated construction cost. The not-to-exceed amount from 4Creeks is $506,853, which falls within the allocated budget. This fee is based on a 9- month construction period and has been found to be reasonable in accordance with similar service- based fees. Below is an estimated breakdown of costs associated with this project:
Budget Summary:
Available Funding:
ARPA Grant $ 4,416,000.00 USDA - Urban Forestry Grant $ 230,000.00 Storm, Water, and Sewer funds $ 1,507,300.00 TDA/RSTP (Transportation Funding) $ 1,400,000.00
Total Available Funding: $ 7,553,300.00
Estimated Project Costs:
Construction (Interwest's Estimate) $ 4,650,000.00 Utilities (Storm, Sewer, Water) $ 1,400,000.00 Architect/Engineer (Interwest Consulting Grp) $ 391,944.72 Construction Manager (Per Submitted Fee) $ 506,853.00 Surveying (2%) $ 93,000.00 Construction Contingency (10%) $ 465,000.00 permits/fees (1%) $ 46,500.00
Total Estimated Project Costs $ 7,553,297.72
The construction estimate above is based on 60% level engineering plans and is therefore still in flux. 4Creeks will be working with City staff to complete a value engineering (costs savings) assessment.
In preliminary discussions, there are items that can be adjusted to help reduce the construction cost.
Those items include using an enhanced concrete instead of pavers. This and other items will be looked at with City staff and the Construction Manager to reduce project costs but maintain high quality.
Note that the above identified USDA, Utilities, and Transportation funds will require an appropriation, but final amounts will be recommended at the time of award when actual costs are known.
City staff is implementing a cost allocation strategy for the construction management (CM) contract based on the project's water, stormwater, and transportation related components to match appropriate funding sources. Interwest, the City’s design consultant, has provided preliminary estimates indicating that approximately 10% of the construction costs are stormwater-related, 15% are water-related, and the remaining 75% can be covered by the ARPA grant or Transportation funds. Staff will apply these percentages to the CM contract, ensuring that the costs are proportionately funded by the appropriate sources. This approach ensures that the funding is accurately distributed according to the specific components of the project.
City staff is also reviewing the requirements of the USDA – Urban Forestry Grant and may be able to pull additional funding from this grant to cover more of the landscaping improvements in the project.
ATTACHMENTS:
1. 4Creeks - CM Fee Proposal
This Fee Estimate assumes the project construction duration will be 9 months. We assume work will start around January 2025 and end around October 2025. Alll work below will be completed on a Time and Materials basis. Project Technician I
Sr. Construction
Manager Construction Manager
Construction
Inspector Prevailing
Wage
Construction
Inspector Overtime
Sr. Project
Manager/Coordinator
Outreach
Coordinator
Associate Outreach
Coordinator Subconsultant
Reimbursable
Expenses
$80.45 $186.95 $96.71 $233.24 $268.22 $225.62 $80.45 $73.75 1.00 Fee Varies Task 1: Construction Management
Phase 1: Pre-Bid Services 200 $37,390
Phase 2: Bidding Phase Services 40 $7,478
Utility Coordination 20 20 $5,673
General Const. Mgmt. & Project Coordination 225 30 $44,965 Maintain Submittal, RFI, & Change Order Logs 70 80 $20,823 Schedule, Submittal and RFI Review 80 80 $22,693
Weekly meetings 60 40 $15,085
Site Meetings with CM, Inspector & Contractor 40 $7,478 Process all Contractor invoices and change orders 30 62 $11,605 Track Materials Testing and Special Inspections 20 $3,739 Post-Construction Tasks: Project Punchlist & Closeout Items, Permitting, 40 $7,478
Admin Management Time 156 $12,550
Reimbursable Material & Mileage Costs $500.00 $500
$197,457
Task 2: Public Works Inspection Cost
(Assumed 7 Months of Construction)
Preconstruction Meeting and Project Startup Tasks 40 $9,330 Daily Inspections. This task assumes that our Construction Inspector will be working 6 hours per day for the assumed 7 months of construction. We also assumed about 80 hours of overtime. 1000 80
$254,698
Project Closeout and Handoff to City 30 $6,997
Reimbursable Material & Mileage Costs $1,000.00 $1,000
$272,024
Task 3: Public Outreach
Task A: Outreach Administration 10 20 25 $5,709
Task B: Outreach Meetings 16 25 25 $7,465
Task C: Design (Print & Digital) 3 10 20 $2,000.00 $4,956 Task D: Direct Mailers & Text Notifications 3 10 40 $11,000.00 $15,431 Task E: Local Business Partnership 5 15 20 $3,810
$37,371
TOTAL: 156 825 312 1070 80 37 80 130 $0 $14,500.00 $506,853 TOTAL
CM & Inspection Services for Hanford Pedestrian Improvements Project Fee Estimate Fee Breakdown
I. Williams & M. Ainley
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