Agenda packet — Hawaiian Gardens City Council, October 10, 2023

CITY OF HAWAIIAN GARDENS
CITY COUNCIL AGENDA
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Council Member
Luis Roa, Council Member
Ernie Vargas, Council Member Maria Teresa Del
Rio, Mayor
Tuesday, October 10, 2023
Regular Meeting, 6:00 PM
Ernesto Marquez, City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk
Meeting Location: City Council Chambers, 21815 Pioneer Boulevard, Hawaiian Gardens, California.

ADA Information: The City of Hawaiian Gardens complies with the provisions of the Americans with Disabilities Act (ADA). Anyone needing special assistance please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

Bilingual Information: Anyone needing a Spanish bilingual interpreter for ORAL COMMUNICATION ONLY, please contact the City Clerk’s Department at (562) 4202641 x 240, at least one (1) business day prior to the meeting so that we may accommodate you.

The meeting can be viewed via various platforms as follows:

City of Hawaiian Gardens local cable/channel:

ATT 99
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment onmattersbeforetheCitymaysubmitwrittencorrespondencetotheCityHallBlackDropBoxor

CITY COUNCIL AGENDA

REGULAR MEETING
OCTOBER 10, 2023 Page 1
FRONTIER 16
Spectrum 36
Live Stream via City website at: www.hgcity.org.

INVOCATION
FLAG SALUTE
ROLL CALL
PUBLIC HEARING COMMENTS AND AGENDA GENERAL COMMENTS ARE TO BE SUBMITTED AND CONDUCTED AS FOLLOWS:

VIA WRITTEN CORRESPONDENCE / ECOMMENT: Members of the public who wish to comment on matters before the City may submit written correspondence to the City Hall Black Drop Box or the following email address: [email protected], or by ecomment on the City’s website, by no later than Tuesday, October 10, 2023 at 4:00pm. Note: Written correspondence will not be read into the record during the meeting; however, correspondence received by 4:00pm will be forwarded to the City Council, made a part of the official record, and made available for public review during the meeting If submitting a comment pertaining to an agenda item, please reference the agenda item.

INPERSON COMMENT the City Council will provide members of the public with the opportunity to address the City Council inperson on any issues within the subject matter jurisdiction of the Council or to speak on items on and off the agenda, except for Public Hearing items. Each speaker shall be limited to three (3) minutes of public comment at each regular meeting. The City Council shall not discuss or take action relative to any public comment unless authorized by California Government Code Section 54954.2(b).

Members of the public shall have the right to observe and offer public comment at the public meeting, consistent with the public's rights of access and public comment otherwise provided for by the Brown Act, as applicable (including, but not limited to, the requirement that such right of access and public comment be made available in a manner consistent with the Americans with Disabilities Act).

PROCLAMATIONS AND CERTIFICATES

PRESENTATIONS
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)

1. Recommendation to hold a public hearing and approve Resolution No. 0332023, a Resolution of the City Council of the City of Hawaiian Gardens for approval of the 20232024 Community Development Block Grant (CDBG) program and budget.

SUGGESTED ACTION: Approve Recommendation.

CITY COUNCIL AGENDA

REGULAR MEETING
OCTOBER 10, 2023 Page 2

PRESENTATIONS
AGENDA ORGANIZATION
This is the time for the City Council to discuss any changes in the order of agenda items.

A. PUBLIC HEARING(S) / HEARING(s)

SUGGESTED ACTION: Approve Recommendation.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA
That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to receive and file warrants processed during the period of September 16 to September 29, 2023.

SUGGESTED ACTION: Approve Recommendation.

3. Recommendation to authorize the City Manager to approve the Change Order No. 2 for the C. Robert Lee roof replacement, Project 102 to Best Contracting Services, Inc. in the amount of $193,764.00 for the replacement of the roof at City Hall Administration Building.

SUGGESTED ACTION: Approve Recommendation.

4. Recommendation to approve and adopt the proposed Commissioner’s Informational Handbook.

SUGGESTED ACTION: Approve Recommendation.

5. Recommendation to approve the minutes for the City Council meeting of Tuesday, September 26, 2023; and the City Council Special Meeting of Wednesday, October 4, 2023.

SUGGESTED ACTION: Approve Recommendation.

C. DISCUSSION ITEM(S)

1. Recommendation to adopt Resolution No. 0342023, Fixing the Employer Contribution at an Equal Amount for Employees and Annuitants under the Public Employees' Medical and Hospital Care Act (PEMHCA).

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to adopt the 20232025 Goals and Objectives.

SUGGESTEDACTION:ApproveRecommendation

CITY COUNCIL AGENDA

REGULAR MEETING
OCTOBER 10, 2023 Page 3
pp
C. DISCUSSION ITEM(S)

1. Recommendation to adopt Resolution No. 0342023, Fixing the Employer Contribution at an Equal Amount for Employees and Annuitants under the Public Employees' Medical and Hospital Care Act (PEMHCA).

SUGGESTED ACTION: Approve Recommendation.

2. Recommendation to adopt the 20232025 Goals and Objectives.

SUGGESTED ACTION: Approve Recommendation.

D. COMMITTEE REPORT(S)
E. NEW BUSINESS
F. ORAL STAFF REPORT(S)
G. CITY ATTORNEY REPORT(S)
H. ORAL COUNCIL REPORT(S)
I. CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Pursuant to Government Code Section 54957
Title: City Manager
J. ADJOURNMENT
Adjourn to the next Regular City Council meeting to be held on Tuesday, October 24, 2023 at 6:00 PM.

CITY COUNCIL AGENDA

REGULAR MEETING
OCTOBER 10, 2023 Page 4

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #A1
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
RECOMMENDATION:

RECOMMENDATION TO HOLD A PUBLIC HEARING AND APPROVE RESOLUTION NO. 033-2023, A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS FOR APPROVAL OF THE 2023-2024 COMMUNITY DEVELOPMENT

BLOCK GRANT (CDBG) PROGRAM AND BUDGET

SUMMARY
The City, in preparation of its application for participation in the Los Angeles County 2023- 2024 Community Development Block Grant (CDBG) Program, is required to provide residents an opportunity to provide input on housing and community development needs.

This public hearing meets the citizen participation requirements of the CDBG program and was properly noticed. The Los Angeles County Development Authority (LACDA) has notified the City that $338,649 in federal CDBG grant funds will be available for new projects during fiscal year 2023-2024. The available funds are comprised of the new fiscal year 2023-2024 CDBG allocation of $165,381, and $173,268 in Unallocated CDBG funds remaining from completed projects.

For the 2023-2024 program year, two (2) projects are being proposed for funding including Street Improvements and Neighborhood Clean-Up. Program delivery costs have been budgeted within each individual project budget. Staff is proposing funding for the following projects during the 2023-2024 fiscal year at the following funding levels indicated:

REHABILITATION AND PRESERVATION ACTIVITIES:

STREET IMPROVEMENTS ($308,649)
This new project provides for the repairs to deteriorated gutters, removal of material barriers, installation of ADA compliance curb ramps, repairs to cracked and uneven sidewalks, and reconstruction of cracked and damaged streets at the following locations:

Agenda Item #A1
October 10, 2023

Page 2 ends

 Norwalk Boulevard from Carson Street to Centralia Street  223rd Street from Belshire Avenue to Wardham Avenue
PUBLIC SERVICES:

Current CDBG requirements limit funds allocated to public service projects to no more than 20% of the fiscal year 2023-2024 allocation of $165,381. For FY 2023-2024 the City is allocating $33,000 for this category.

NEIGHBORHOOD CLEAN UP ($33,000)

FISCAL IMPACT
The allocation for FY 2023-2024 and the Unallocated amounts available for 2023-2024 projects provide $338,649 of funds for the cost of the identified projects.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution No. 0033-2023

CITY OF HAWAIIAN GARDENS
RESOLUTION NO. 033-2023

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HAWAIIAN GARDENS FOR APPROVAL OF THE 2023-2024 COMMUNITY

DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM AND BUDGET
WHEREAS, on August 22, 1974 the President of the United States signed into law the Housing and Community Development Act of 1974; and WHEREAS, the primary goals of Title I of the Act are the development of viable urban communities by providing decent housing and a suitable living environment, and expanding economic opportunities, principally for persons of low and moderate income; and
WHEREAS, the City of Hawaiian Gardens has received notification of the availability of an estimated allocation of $165,381 in federal CDBG funds to further the attainment of these goals during Fiscal Year 2023-2024 and; WHEREAS, the City of Hawaiian Gardens also has $173,268 in Unallocated CDBG funds remaining from completed projects and;
WHEREAS, the City has noticed information regarding eligible activities under the Act and has conducted a public hearing to solicit comments or suggestions from the community for utilization of these funds; and
WHEREAS, the City Council has considered testimony presented to it in order to make the following determination.

NOW, THEREFORE, BE IT RESOLVED by the Hawaiian Gardens City Council as follows:

Section 1. That the Hawaiian Gardens City Council allocates its available Community Development Block Grant funds for the following projects:

STREET IMPROVEMENTS $308,649
NEIGHBORHOOD CLEAN-UP $ 33,000
CDBG PROGRAM YEAR TOTAL $338,649
Section 2. The Mayor and/or City Manager is authorized to direct staff to submit the City's application package for Fiscal Year 2023-2024 to the County of Los Angeles, reflecting the funding allocations set forth herein. Should the City's allocation vary by no more than 25% from the figures contained herein, the City Manager is authorized to allocate any additional funds to eligible activities.

Section 3. The Mayor and/or City Manager are authorized to execute the agreements necessary to implement the Community Development Block Grant Projects outlined in Section 1.

Section 4. This Resolution shall take effect from and after the date of its passage and adoption.

PASSED, APPROVED, AND ADOPTED by the City of Hawaiian Gardens City Council on this 10th day of October 2023.

MARIA TERESA DEL RIO
MAYOR
ATTEST:

PABLO RUBIO

CITY CLERK

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B2
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Linda Hollinsworth, Finance Director
Abraham Yi, Accounting Specialist
RECOMMENDATION:

RECOMMENDATION TO RECEIVE AND FILE WARRANTS PROCESSED DURING THE PERIOD OF SEPTEMBER 16 TO SEPTEMBER 29, 2023

SUMMARY
Information for warrants processed from September 16 to September 29, 2023 is provided, in the attachments, for review by the City Council. A detailed report for Accounts Payable (AP) provides a list of all payments presented by payment type and check number. Payments are made to vendors using paper checks, via ACH or online.

Payroll (PR) represents payments for employee payroll, taxes, insurance and CalPers retirement contributions and does not include any detailed information.

FISCAL IMPACT
None

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Financial Summary
B. AP Invoice Approval Lists Payment Type and Check Number Attachment A
Financial Summary
Description Warrant Information Amount
AP Check Payments to Vendors Ck 65172 – 65217 $ 157,803.49 AP ACH Payments to Vendors Ck 1057110 – 1057136 325,106.19 AP Online Payments to Vendors Ck 2131 – 2134 4,836.01
PR Employee Salaries & Benefits Ck 65706 – 65808 190,299.77 PR CalPers- Online Retirement Benefits 9/14/2023, 9/22/2023 38,712.32 Voided Check 64963 (59,092.80)
Total for Sep 16-Sep 29, 2023 $657,664.98
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 09/16/23 TO 09/29/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 3:36 pm
Date: 09/22/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
65172 09/20/23 Printed 0009O 8X8 INC AUG 2023 TELEPHONE SVCS 889.74 65173 09/20/23 Printed 0023P A PORTABLE SERVICES 09.23.23 STREET FAIR EVENT - 2,141.00

PORTABLE RESTROOMS
ABC UNIFIED SCHOOL 2,000.00

DISTRICT
65174 09/20/23 Printed 0028 2023 ADULT SCHOLARSHIP

PROGRAM SAMANTHA TREJO
CORTES
65175 09/20/23 Printed 0036D ARTUR ABDULLIN COUNCIL VIDEO ROOM WALLPAPER 480.00

INSTALLATION
ALTA LANGUAGE SERVICES 66.00
INC
65176 09/20/23 Printed 0355X 08.03.23 BILINGUAL LISTENING & SPEAKING TEST- B. MURPHY
65177 09/20/23 Printed 0559C APPLIED CONCEPTS INC RADAR TRAILER EQUIPMENT LEXAN 494.82

WINDOW COVERING
65178 09/20/23 Printed 1705C CARLOS ALBERTO CHAVEZ 09.07.23 TEEN CTR RESOURCE NIGHT 200.00

EVENT - FIRE PERFORMANCE
CINTAS FIRST AID & SAFETY 215.27
0168
65179 09/20/23 Printed 1729X FIRST AID RESTOCK - LEE WARE REC 65180 09/20/23 Printed 1860M COAST PARTY RENTALS INC 09.07.23 TEEN CTR RESOURCE NIGHT 1,046.18

EVENT - EQUIPMENT RENTAL
GANAHL LUMBER COMPANY 7.65
INC
65181 09/20/23 Printed 3186 TEEN CENTER SUPPLIES
65182 09/20/23 Printed 3564K KARI HALL 09.23.23 STREET FAIR EVENT - 518.00

BALLOON ARTIST
65183 09/20/23 Printed 3565A ALIZEYAH HALLAM 2023 YOUTH BASEBALL CLOSING 223.00

CEREMONY - BALLOON DISPLAY
HINDERLITER, DE LLAMAS & 1,219.05
ASSOC
65184 09/20/23 Printed 3680 1ST QTR 23 SALES TAX - AUDIT

SVCS/CONTRACT SVCS
65185 09/20/23 Printed 3936T IRON MOUNTAIN INC SEP 2023 STORAGE 921.11 65186 09/20/23 Printed 4093B KNOWBE4 INC 08.26.23 - 08.25.24 SECURITY 2,232.00

AWARENESS TRAINING
GEORGE ABRAHAM 306.60

MARTINEZ
65187 09/20/23 Printed 4789M REIMB TACTICAL VEST SVCS & SD

VEST CARRIER
MOUNT SAINT MARY'S 1,000.00

UNIVERSITY
65188 09/20/23 Printed 5146M 2023 YOUTH SCHOLARSHIP

PROGRAM SARAI

PESCADOR-VARGAS
MV CHENG & ASSOCIATES 275.00
INC
65189 09/20/23 Printed 5195 AUG 2023 CONSULTING SVCS
65190 09/20/23 Printed 2185 NIRBHAU INC STAFF NAMEPLATES - CITY COUNCIL 65.25 65191 09/20/23 Printed 5682GC PARKS COFFEE CALIFORNIA COFFEE SUPPLIES 129.71 65192 09/20/23 Printed 5703 BLANCA PENA REFUND LEE WARE POOL ADULT 30.00

SWIM LESSONS
65193 09/20/23 Printed 6266 LUIS ROA REFUND RECYCLE DEPOSIT PERMIT 500.00 BLDG2020-0088
SOUTHERN CALIF EDISON 28.78

COMPANY
65194 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 1,667.80

COMPANY
65195 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 352.95

COMPANY
65196 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 16.57

COMPANY
65197 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 8,414.62

COMPANY
65198 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 2,514.79

COMPANY
65199 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 24.92

COMPANY
65200 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 4,916.46

COMPANY
65201 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 24.68

COMPANY
65202 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 19,107.54

COMPANY
65203 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
SOUTHERN CALIF EDISON 25.18

COMPANY
65204 09/20/23 Printed 6801 08.11 - 09.11.23 SER PER
65205 09/22/23 Printed 0559HD ARDURRA GROUP INC 08.01 - 08.31.23 PROF SVCS - FY21/22 20,570.00 ST REHAB PROJ 101
65206 09/22/23 Printed 0881N ANTHONY BARRON 09.02 - 09.16.23 HIIT INSTRUCTOR 135.00 Attachment B
City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
CHK PMTS 09/16/23 TO 09/29/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 2
Time: 3:36 pm
Date: 09/22/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT Checks
65207 09.23.23 STREET FAIR EVENT - 09/22/23 Printed 2848F EXTRA FUN JUMPERS INC 4,062.48

JUMPER RENTALS
GANAHL LUMBER COMPANY 30.55
INC
65208 09.23.23 STREET FAIR EVENT - 09/22/23 Printed 3186

SUPPLIES
65209 HOUSING REHAB PROGRAM 12010 09/22/23 Printed 3548L RUDY HERNANDEZ 6,500.00 226TH ST #14 - D. PAK
65210 HOUSING REHAB PROGRAM 12010 09/22/23 Printed 3548L RUDY HERNANDEZ 6,050.00 226TH ST #14 - D. PAK
65211 09.23.23 STREET FAIR EVENT - 09/22/23 Printed 5759M PHOENIX PATROL 1,080.00

SECURITY
65212 08.06 - 09.02.23 PROV SVCS CDD 09/22/23 Printed 6278P ROMO PLANNING GROUP INC 9,190.00 65213 09.23.23 STREET FAIR EVENT - 09/22/23 Printed 6763MT MARIA TERESA SOTO 550.00

DECORATIONS
SOUTHERN CALIF EDISON 15.65

COMPANY
65214 08.14 - 09.12.23 SER PER 09/22/23 Printed 6801
SOUTHERN CALIF EDISON 11,305.29

COMPANY
65215 08.14 - 09.12.23 SER PER 09/22/23 Printed 6801
65216 JUL 2023 PROF MONTHLY SVCS 09/22/23 Printed 7250V TRANSTECH ENGINEERS INC 21,735.45

BUILDING AND SAFETY
65217 COUNCIL CHAMBER EQUIPMENT 09/22/23 Printed 7767A WESTERN A|V 24,524.40 INSTALL - 10%
Total Checks: 46 Checks Total (excluding void checks): 157,803.49 Total Payments: 46 Bank Total (excluding void checks): 157,803.49 Total Payments: 46 Grand Total (excluding void checks): 157,803.49 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ACH PMTS 09/16/23 TO 09/29/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-GENERAL ACCT Page: 1
Time: 3:38 pm
Date: 09/22/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-GENERAL ACCT EFTs
1057110 08.07.23 21815 PIONEER BLVD 09/20/23 Printed 0310W ALL CITY ANIMAL TRAPPING 300.00 REMOVED 1 DEAD OPOSSUM
AMERICAN FAMILY LIFE 3,487.59

ASSURANCE
1057111 SEP 2023 SUPPLEMENTAL 09/20/23 Printed 0204

INSURANCE
1057112 09/20/23 Printed 0923A BEST BEST & KRIEGER LLP AUG 2023 PROF ATTORNEY SVCS 30,263.50

PUBLIC HOUSING AUTHORITY
COALITION FOR 150.66

CONTROLLING INS
1057113 SEP 2023 EAP 09/20/23 Printed 1855L
1057114 REIMB EMP/CELL PHN/SEP 2023 09/20/23 Printed 2013A JOSE A CORONADO 40.00 FRONTIER 837.50

COMMUNICATIONS
1057115 09.01 - 09.30.23 LOCAL SERVICE 09/20/23 Printed 3062 BARBARA CONSUELO 40.00
GARCIA
1057116 REIMB EMP/CELL PHN/AUG 2023 09/20/23 Printed 2306G 1057117 REIMB EMP/CELL PHN/AUG 2023 09/20/23 Printed 4426C JOSE LOERA 40.00 LOS ALTOS TROPHY 571.15
COMPANY INC.
1057118 09/20/23 Printed 4525 ADULT SPORTS TROPHIES
1057119 REIMB EMP/CELL PHN/JAN 2023 09/20/23 Printed 4812 BASHIR A. MATIN 420.00 1057120 09.23.23 STREET FAIR EVENT - 09/20/23 Printed 5061 MOLI-MEX INC 3,690.78

T-SHIRT GIVEAWAYS
1057121 REIMB EMP/CELL PHN/AUG 2023 09/20/23 Printed 6277ML ANDRES ROMAN 40.00 1057122 CITY POLOS - EXEC ASST & 09/20/23 Printed 6919 FRANCISCO E RUVALCABA 204.69 COUNCILMAN E. VARGAS
1057123 09/20/23 Printed 6328 SC CONSULTING GROUP LLC AUG 2023 MONTHLY SERVICES 6,900.00 STAPLES BUSINESS 69.26

ADVANTAGE
1057124 09/20/23 Printed 6931-ADMM ADMIN OFFICE SUPPLIES CITY HALL

SUPPLIES - WATER
STAPLES BUSINESS 158.04

ADVANTAGE
1057125 OFFICE SUPPLIES 09/20/23 Printed 6932-FINN
STAPLES BUSINESS 151.17

ADVANTAGE
1057126 09/20/23 Printed 6932-RECC ADULT SPORTS SUPPLIES 1057127 REIMB EMP/CELL PHN/AUG 2023 09/20/23 Printed 7058M LINDA R. SUNIGA 40.00 1057128 09/20/23 Printed 7161DG THE ADVANTAGE GROUP AUG 2023 FLEX PLAN 136.50

ADMINISTRATION FEES
1057129 REIMB EMP/CELL PHN/APR 2023 09/20/23 Printed 7167G GLORIA THOMAS 240.00 X-ACT TECHNOLOGY 1,431.54

SOLUTIONS INC
1057130 SEP 2023 OFFICE 365 - BUS PREM 09/20/23 Printed 7966 BOWMAN INFRASTRUCTURE 88,649.80

ENGINEER
1057131 05.01 - 05.31.23 PROF SVCS 09/22/23 Printed 1066M

ENGINEERING STAFF
1057132 FY 23/24 ALL RISK PROPERTY 09/22/23 Printed 1419 CALIFORNIA JOINT POWERS 186,143.00

INSURANCE
1057133 08.29 - 09.12.23 ZUBMA INSTRUCTOR 09/22/23 Printed 3219D VANESSA GARCIA 130.00 1057134 08.15 - 09.14.23 BOTTLED WATER 09/22/23 Printed 6172 READY REFRESH BY NESTLE 671.01

DELIVERY, COOLER RENTALS
1057135 TRANSIT WORK BOOTS - JESUS 09/22/23 Printed 6619 SHOETERIA INC 100.00

CONTRERAS
1057136 UNIT 58 - REPAIR DOOR MIL - 47525 09/22/23 Printed 3985 JEFF P SMITH 200.00 Total EFTs: 27 EFTs Total (excluding void checks): 325,106.19 Total Payments: 27 Bank Total (excluding void checks): 325,106.19 Total Payments: 27 Grand Total (excluding void checks): 325,106.19 City of Hawaiian Gardens
Check Register Report
Check
Date
Check
Number
Status Amount
ONL PMTS 09/16/23 TO 09/29/23
BANK:

Vendor
Number Vendor Name Check Description
BANK OF THE WEST-ONLINE PYMTS Page: 1
Time: 4:23 pm
Date: 09/22/2023
Void/Stop
Date
Reconcile
Date
BANK OF THE WEST-ONLINE PYMTS Checks
BANK OF THE WEST-BANK 957.32

CHARGES
2131 09/01/23 Printed 0821BC AUG 2023 - BANK FEE CHARGES 2132 09.01 - 09.30.23 COPIER SVCS ACCT 09/15/23 Printed 2331KA DE LAGE LANDEN FINANCIAL 1,266.76 #5489323
CALIFORNIA PUBLIC 500.00

EMPLOYEES'
2133 CALPERS ARREARS PAYROLL 09/19/23 Printed 1458K

REPORTING ADMIN FEE
CALIFORNIA PUBLIC 2,111.93

EMPLOYEES'
2134 CALPERS ARREARS EMPLOYER PAID 09/19/23 Printed 1458K

CONTRIBUTION
Total Checks: 4 Checks Total (excluding void checks): 4,836.01 Total Payments: 4 Bank Total (excluding void checks): 4,836.01 Total Payments: 4 Grand Total (excluding void checks): 4,836.01

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B3
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager
RECOMMENDATION:

RECOMMENDATION TO AUTHORIZE THE CITY MANAGER TO APPROVE THE CHANGE ORDER NO. 2 FOR THE C. ROBERT LEE ROOF REPLACEMENT, PROJECT 102 TO BEST CONTRACTING SERVICES, INC. IN THE AMOUNT OF $193,764.00 FOR

THE REPLACEMENT OF THE ROOF AT CITY HALL ADMINISTRATION BUILDING

SUMMARY
On April 25, 2023, the City Council awarded the construction contract to Best Contracting Services, Inc. for the C. Robert Lee Roof Replacement, Project 102. The project was completed on schedule and approximately $250,000 under budget.

Currently, the City Hall Administration Building is also in dire need of roof replacement therefore, staff negotiated a change order for the replacement of the roof at the City Hall Administration Building taking advantage of the contractor’s availability, cost saving, and time. This change order will re-roof approximately 4,500 square feet of roofing area at the City Hall Administration Building.

The scope of work includes removal and replacement of the existing roof including furnishing roofing materials (PVC Single Ply Roofing System), roof drains, and rain gutters which are detailed in “Attachment B”.

Construction will begin within the next couple of weeks of the change order approval ahead of the start of the rainy season.

Agenda Item #B3
October 10, 2023

Page 2 ends

FISCAL IMPACT
The project was included in the approved Capital Improvements Program budget for Fiscal Year 2021-22 and the project expenditure report is shown in the table below:

There are sufficient funds in the amount of $251,653.30 which will be adequate for completion of this change order and to cover the inspection costs.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENT(S)
A. Project Location Map
B. Change Order No.2
Project Description Budget Actual Costs Remaining Balance Construction $519,589.00 $390,588.90 $129,000.10
Construction Contingency $104,000.00 $0.00 $104,000.00
Design $97,970.00 $97,970.00 $0
Inspection 62,860,00 $44,206.80 $18,653.20
Estimated Project Cost $784,419.00 $532,765.70 $251,653.30

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

SUPPLEMENTAL

STAFF REPORT
Agenda Item #B3 – Supplemental Staff Report
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Neema Ghanbari, Public Works Manager

DISCUSSION
California law provides that a public entity does not need to competitively bid a project if the governing body finds that “the nature of the subject of the contract is such that competitive proposals would be unavailing or would not produce an advantage, and the advertisement for competitive bid would thus be undesirable, impractical, or impossible.” (Graydon v. Pasadena Redevelopment Agency (1980) 104 Cal.App.3d 631, 637; see Hiller v. City of Los Angeles (1961) 197 Cal.App.2d 685, 694.) Staff finds that approving Change Order No. 2 submitted by Best Contracting Services, Inc. in an amount not to exceed $193,764.00 is in the best interest of the City and is the most economically efficient manner of performing the roof replacement of the City Hall Administration Building.

Staff finds that competitively bidding the roof replacement of the City Hall Administration Building would not serve purposes of competitive building because:

1. Best Contracting Services, Inc. is already mobilized in the immediate vicinity of City Hall and has finished performing a substantially similar type of work during the C.

Robert Lee Building Roof Project.

2. Best Contracting Services, Inc. has already competitively bid the work that was performed at the C. Robert Lee Building Roof Project, and, therefore, the Change Order No. 2 reflects costs that are competitive, reasonable, and were the result of open and fair competition.

3. The City’s competitive bidding of the roof replacement of the City Hall Administration Building will not likely result in lower costs than the Change Order No. 2 because of the cost efficiencies generated by using Best Contracting Services, Inc. who are already mobilized and performed a substantially similar type of work at the C. Robert Lee Building Roof Project.

Agenda Item #B3 – Supplemental Staff Report
October 10, 2023

Page 2 ends

4. Competitively bidding the roof replacement of the City Hall Administration Building will result in undue and unnecessary delay to performing necessary improvement work without achieving in lower costs.

5. The City Hall Administration Building currently leaks and immediate repairs are necessary in order to ensure the safety of the building’s structure, the infrastructure of City Hall, the City’s officials, employees, agents, and visitors, and the public generally.

Attachment A
Change Order No.2 - Location Map

BEST CONTRACTING PROPOSAL

Page 1 of 3 ends

19027 S HAMILTON AVE, GARDENA, CA 90248  TEL: (310) 328-6969 FAX: (310) 328-9176 WEBSITE: WWW.BESTCONTRACTING.COM
Proposal For: Neema Ghanbari Proposal No: 23-41097
Company: Hawaiian Gardens/Engineering Manager Phone:

Email Address: Cell:

Project: City of Hawaiian Gardens City Hall Roof
Replacement
Date: September 26,
2023
Project Address: 21815 Pioneer Boulevard, Hawaiian Gardens, CA 90716
Revised 10.5.2023
Plans Dated: n/a Addendums Noted: n/a
Pursuant to your request we are providing the following for your consideration. If you have any questions, you may call Jorgen Kong’s cell phone at (310)489-0711 or contact via E-mail at [email protected].

SCOPE OF WORK:

SECTION 071413 – POLYVINYL-CHLORIDE (PVC) ROOFING
 Furnish and Install Section 1 roofing approximately 4,420 square feet  Furnish and Install ¼” Cover Board
 Furnish and Install DLX- 60mils Roofing Membrane
 Furnish and Install membrane Flashing at cubs roof to walls condition
 Furnish and Install flashing at penetrations
 Furnish and Install Gutter
 Furnish and install coping
 Furnish and Install Walk pad
 Furnish and Install Clad metal
 Includes removal of gravel and existing BUR roofing
 Includes 20 yrs Manufacturer warranty & 5yrs Contractor warranty  Basis of Design – Dura-Last or Equal
 NOTE:WEEKEND WORKS ONLY
 Demo will start October 13th.
 Work start October 14th.
 Completion in 3 weekends
Change Order Request No.2
Attachment B

BEST CONTRACTING PROPOSAL

Page 2 of 3 ends

19027 S HAMILTON AVE, GARDENA, CA 90248  TEL: (310) 328-6969 FAX: (310) 328-9176 WEBSITE: WWW.BESTCONTRACTING.COM
Location:

DAYS PRICE
Section 1 9 $ 123,164.00
NO SECTION – MECHANICAL SCREEN WALL (80 linear feet)
 Furnish and Install 16ga Channel
 Furnish and Install 20ga Hat Channel
 Furnish and Install 24 ga Pre-finished Kynar Panel and Trims  PRICE: 70,600.00
PRICE:…………………..………………………..…………………………..……$ 193,764.00
Furnished and installed including all labor, material and equipment required to complete the scope of work.

EXCLUSIONS:
 Roof Accessories, Prefab Curbs, Skylights, Vents.(See Sheet Metal Proposal)  All Other Sheet Metal: Expansion Joints, Gutters, Metal Roofing, Metal Panels, Window/Door Flashings, Backing, Etc.(See Sheet Metal Proposal)
 Temporary Roofing.
 Any rigid insulation thickness or r-value requirements.  Premium Time
 All Sheet Metals: Reglet CF, Curb Flashing, Coping Cap,Etc.  Patching
 Vapor Barrier
 Protection of completed work from damage by other trades or construction traffic  Permits, Inspection, Testing and Consultant costs and fees.  Payment and performance bonds – if required – ADD 1% of bid.  All other work not specifically stated under Scope of Work above

BEST CONTRACTING PROPOSAL
19027 S HAMILTON AVE, GARDENA, CA 90248  TEL: (310) 328-6969 FAX: (310) 328-9176 WEBSITE: WWW.BESTCONTRACTING.COM

Page 3 of 3 ends

The General Terms and Conditions attached hereto are expressly incorporated into this Proposal and will form the contract between the parties.

This Proposal is valid for 30 days from the date of the Proposal.

We appreciate the opportunity to submit you a bid. Should you have any questions, please don’t hesitate to contact me at (310) 328-6969 ext 255. I can also be reached on my cell phone at (310) 489-0711.

Respectfully Submitted,
Jorgen Kong
BEST Contracting Services, Inc.

License #456263
DIR# 1000000563

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B4
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve and adopt the proposed Commissioner’s Informational Handbook.

SUMMARY
The City Clerk has updated the Commissioner’s Information Handbook that was previously adopted on August 4, 2004.

The Commissioner’s Information Handbook outlines certain responsibilities expected of each Commissioner. The handbook includes a brief discussion of the relationships between fellow Commissioners, staff, City Council, and the community. It also includes information about business and parliamentary procedures, the Brown Act, and Conflicts of Interest Laws.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Commissioner's Information Handbook
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City of Hawaiian Gardens
COMMISSIONER’S

INFORMATIONAL

HANDBOOK
Updated: October 2023
Attachment A
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TABLE OF CONTENTS
SECTION I ..................................................................................................................4 INTRODUCTION AND GENERAL INFORMATION ...................................................4 INTRODUCTION..............................................................................................4 MISSION STATEMENT....................................................................................4 PURPOSE........................................................................................................4 HISTORY OF THE CITY OF HAWAIIAN GARDENS.......................................5 GOVERNMENT STRUCTURE.........................................................................5 CITY COUNCIL ................................................................................................6 SECTION II .................................................................................................................7 COMMISSIONS ..........................................................................................................7 COMMISSION APPOINTMENTS.....................................................................7 COMMISSIONER TERMS................................................................................7 COMMISSION VACANCY................................................................................7 GENERAL PROVISIONS APPLICABLE TO THE COMMISSIONS .................8 COMMITTEE/ SUBCOMMITTEES/ AD HOC COMMITTEES ..........................8 SECTION III ................................................................................................................9 COMMISSION RELATIONSHIPS...............................................................................9 RELATIONSHIP WITH APPOINTING AUTHORITY ........................................9 RELATIONSHIPS WITH PROFESSIONAL STAFF..........................................9 RELATIONSHIPS WITH THE PUBLIC...........................................................11 RELATIONSHIP WITH CITY ATTORNEY .....................................................11 COMMISSIONS RESPONSIBILITIES............................................................12 SECTION IV..............................................................................................................13 COMMISSION MEETINGS - DEFINITIONS .............................................................13 OVERVIEW ....................................................................................................13 REGULAR MEETING.....................................................................................13 ADJOURNED REGULAR MEETING..............................................................14 SPECIAL MEETINGS.....................................................................................14 JOINT MEETING............................................................................................14 STUDY SESSION/WORKSHOP ....................................................................15 SECTION V...............................................................................................................16 AGENDA PREPARATION AND MEETING FOLLOW-UP.......................................16 AGENDA PREPARATION..............................................................................16 MEETING MINUTES......................................................................................17 MEETING FOLLOW-UP.................................................................................17 SECTION VI..............................................................................................................18 MEETING PROCEDURES........................................................................................18 ROLE OF CHAIRPERSON / VICE-CHAIRPERSON......................................18 PUBLIC TESTIMONY AT REGULAR MEETINGS .........................................18 ADJOURNMENT............................................................................................19 DEBATE AND DECORUM .............................................................................19 3 of 36
SECTION VII.............................................................................................................20 PARLIAMENTARY PROCEDURE ...........................................................................20 OBSERVING THE RULES OF ORDER .........................................................20 MOTIONS.......................................................................................................20 THE VOTE FOR AND AGAINST....................................................................21 THE VOTE/ABSTENTION..............................................................................21 SECTION VIII............................................................................................................22 CONFLICT OF INTEREST .......................................................................................22 CONFLICTS OF INTEREST- GENERAL OVERVIEW...................................22 SECTION IX..............................................................................................................23 A GENERAL DISCUSSION ABOUT THE BROWN ACT.........................................23 OVERVIEW ....................................................................................................23 MEETINGS ACCORDING TO THE BROWN ACT.........................................23 SERIAL MEETINGS - PROHIBITED..............................................................23 PENALTIES....................................................................................................24 DEFINITION - ACTION ..................................................................................24 CURE AND CORRECT A BROWN ACT VIOLATION....................................25 SECTION X...............................................................................................................26 PLANNING COMMISSION.......................................................................................26 PLANNING COMMISSION – GENERAL INFORMATION..............................26 STAFF RECOMMENDATION TO PREPARE FOR MEETINGS .........26 CITY COUNCIL’S EXPECTATIONS OF THE PLANNING
COMMISSIONERS..............................................................................27 HAWAIIAN GARDENS MUNICIPAL CODE - CHAPTER 2.28 .......................28 SECTION XI..............................................................................................................31 PUBLIC SAFETY COMMISSION .............................................................................31 PUBLIC SAFETY COMMISSION – GENERAL INFORMATION ....................31 STAFF RECOMMENDATION TO PREPARE FOR MEETINGS .........31 CITY COUNCIL’S EXPECTATIONS OF THE PUBLIC SAFETY
COMMISSIONERS..............................................................................32 HAWAIIAN GARDENS MUNICIPAL CODE - CHAPTER 6.32 .......................33 SECTION XII.............................................................................................................34 RECREATION AND PARKS COMMISSION............................................................34 RECREATION AND PARKS COMMISSION – GENERAL INFORMATION...34 STAFF RECOMMENDATION TO PREPARE FOR MEETINGS .........34 CITY COUNCIL’S EXPECTATIONS OF THE RECREATION AND PARKS COMMISSIONERS..............................................................................35 HAWAIIAN GARDENS MUNICIPAL CODE - CHAPTER 2.32 .......................36 4 of 36

SECTION I

INTRODUCTION AND GENERAL INFORMATION

INTRODUCTION
Congratulations! The Mayor and Members of the City Council have appointed you as a Commissioner and/or member of a committee.

This handbook has been prepared to help orient you concerning the functions, duties and activities of the Commission or Committee to which you have been appointed. The handbook is designed to contribute to your general knowledge and understanding of public affairs, and to aid in identifying the scope and parameters of your duties and responsibilities.

We sincerely appreciate your commitment to our community and wish you a fulfilling tenure with the City's team.

MISSION STATEMENT
Residents and businesses are the most important people to enter the office; in person, by mail or by telephone. Residents and businesses are not dependent upon us; on the contrary, we are dependent upon them. Residents and businesses are not an interruption to our work; they are the purpose of it.

Our work begins and ends with the residents and the businesses of Hawaiian Gardens, California and is measured by how well we serve them.

The City’s Mission Statement was amended and adopted on May 14, 2002.

PURPOSE
The City Council establishes advisory Commissions to provide a communication link between the community, the City Council and staff. As City leaders, the City Council relies on the Commissioners to be their “eyes and ears of the community.” The Commissioner’s contributions will help achieve a better quality of life for the community.

The Commissions are advisory in nature and their input, usually in the form of recommendations to the City Council or staff, are considered in evaluating the effectiveness of programs and policies established for the benefit of the community.

Commissioners are expected to learn, as quickly as possible, the scope of their responsibility as delegated by the City Council. In addition, it is quite important that individual Commissioner gain an understanding of their relationship with the City Council, staff, and the community.

This Guideline's main objective is to encourage Commissioners to motivate citizens through tasks and community leadership development. This Guide aims to help 5 of 36
Commissioners in local government expand their views and methods of working with others. It emphasizes the role of motivated volunteers in serving fellow residents and achieving expectations.

The following sections contain an explanation of the duties and responsibilities of Commissioners. This handbook includes a brief discussion of the relationships between fellow Commissioners, staff, City Council, and the community. It also provides information regarding business procedure, parliamentary procedure, the Brown Act Open Meeting Laws, and Conflicts of Interest Laws.

HISTORY OF THE CITY OF HAWAIIAN GARDENS
The City of Hawaiian Gardens was incorporated on April 9, 1964, as a General Law City.

Consequently, the municipal government is organized and operated in accordance with California state laws rather than a local charter.

The City operates in the Council/Administrator form of government. The five (5) member City Council, who are elected at large at two-year intervals with a City Manager to manage the administrative functions of the City and be responsible for an effective and economical municipal operation.

GOVERNMENT STRUCTURE
The Government Structure operates under a Council/Administrator form of government and serves the residents according to the California General Law. The City contracts out for City Attorney and City Prosecutor services. The City contracts with the Los Angeles County Sheriff’s Department with the main Station located in Lakewood, although the City has created the Public Safety Center located on Carson Street, it operates with restricted hours and is staffed by the L.A. County Sheriff’s Department. The City also contracts with the Los Angeles County Fire Department, and Fire Station No. 34, is located at 21207 Norwalk Boulevard, Hawaiian Gardens. The City has entered into a franchise agreement with Waste Resources, Inc., to provide trash collection. The City also contracts with the Los Angeles County Animal Care and Control, which is located in Downey. The utilities are provided by the following investor-private owned utilities: Southern California Edison, Golden State Water and The Gas Company.
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The City government is composed of the following departments:
• City Manager
• City Attorney
• City Clerk
• Community Development
• Finance
• Recreation and Community Services
• Human Resources
• Public Works
• Public Safety

CITY COUNCIL
The City Council is the legislative governing board of the City of Hawaiian Gardens and is composed of five (5) members. The Mayor and Mayor Pro Tem are selected from among the members and serve for a one (1) year term. The City Councilmembers are elected at large to serve four (4) year terms, which overlap every two (2) years. The Mayor serves as the presiding officer, although his/her authority does not exceed that of the other members.

The Mayor Pro Tem presides in the Mayor’s absence.

The City Council governs the City by setting policies, enacting laws, and setting priorities.

The City Council adopts ordinances, resolutions and provides directives to the City Manager and staff, in accordance with State and local laws. They are responsible and generally monitor the City’s annual budget, prioritize capital improvement projects, establish, and monitor City services and programs, and make appointments to committees and Commissions.
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SECTION II

COMMISSIONS

COMMISSION APPOINTMENTS
Citizens provide a source of knowledge about the community and therefore make it more likely that projects/programs will address their needs. Through these volunteers, the City can generate support that will inspire other residents to be active in the community to fulfill a philanthropic need to serve humanity.

There are three (3) Commissions serving the residents in the City of Hawaiian Gardens. • PLANNING COMMISSION (Required by State law)
• RECREATION AND PARKS COMMISSION
• PUBLIC SAFETY COMMISSION

COMMISSIONER TERMS
As per the Hawaiian Gardens Municipal Code, a Commissioner will hold office for a term of four (4) years from the date of appointment. If a Commissioner resigns, a new Commissioner shall be appointed by the Mayor, with the consensus of the Council, to complete the balance of an unexpired term and shall continue in office until their respective successors qualify.

COMMISSION VACANCY
A vacancy in a Commission will be filled by appointment by the Mayor, with the consensus of the City Council, subject to passing a background check.

The Commissioners may be removed from the Commission at the discretion of the Mayor and City Council. The Commissioners may also be moved from one Commission to another at the will of the Mayor and City Council with or without any explanation or discussion. 8 of 36

GENERAL PROVISIONS APPLICABLE TO THE COMMISSIONS
Each Commission has specific staff members, known as a staff liaison, assigned to aid in the fulfillment of its responsibilities, to provide technical information and research capabilities for the Commission.

COMMITTEE/ SUBCOMMITTEES/ AD HOC COMMITTEES
Committees are a body of persons appointed by the City Council/Commissioners to perform specific duties. A committee acting for a larger committee is referred to as a subcommittee. There are occasions where a Commission will appoint a committee, also known as an ad hoc committee, to perform a specific duty. For example, a committee may investigate whether to change meeting times, or change policies and procedures for Commission business, then report back to the full Commission with recommendations. 9 of 36

SECTION III

COMMISSION RELATIONSHIPS

RELATIONSHIP WITH APPOINTING AUTHORITY
A Commissioner’s relationship with the City Council may vary. The Staff Liaison may report Commission activity to the City Council at one of the Council’s meetings. The City Council may visit Commission meetings or may invite the Commission to attend their City Council’s meeting for direct input. There may be occasions when the City Council and the Commission will hold joint meetings.

Individual contact with the City Council or individual Councilmembers to discuss issues is neither encouraged nor discouraged. These are better handled on an individual basis.

Should a controversy arise within the Commission, counsel and guidance are available from staff, as well as from the City Council. However, it would be inherently unethical for an individual Commissioner to attempt to influence or persuade the City Council to assume a posture which may be in opposition to the Commission as a whole.

In performing his/her duties, each Commissioner should keep the following in mind:

RELATIONSHIPS WITH PROFESSIONAL STAFF
Misunderstandings and problems can develop in the relationship between the staff and the Commission if an enthusiastic Commissioner attempts to take on duties that are not within the framework or responsibility of the Commission. Each Commissioner must be alert to the difference between advisory policy-setting and performing the function of the Commission.

A Commissioner may be asked to do work as a volunteer. When this occurs, it is important to recognize and communicate the difference to ensure that there is no question about the role on the Commission and the individual's volunteer assignment.

City staff members are assigned to assist the Commission and handle the administrative duties as required. These duties include providing analysis and technical data necessary to develop recommendations for the City Council, prepare agendas, reports and maintain minutes of Commission actions and activities to serve as the official record.

The role of City staff is limited to support and advisory functions. City staff members are not voting members of the Commission and consequently do not participate in the decision-making process. Due to the purely supporting role of staff, staff members will not respond to questions from the public unless requested to do so by the Chairperson.

The regular support position for each Commission consists of a management staff or Staff Liaison who is appointed by the City Manager to direct the staff effort and a Recording Secretary who maintains the minutes of the Commission. Additional staff assistance is assigned, as needed, to produce staff reports and provide other support services. 10 of 36
The staff serves the Commission in an advisory capacity, much the same as the Commission serves the City Council. Staff members are selected on the basis of their technical abilities and are expected to guide the Commission with recommendations based upon a technical analysis of the specific situation, regardless of opinion.

The Commission should be aware of the staff member’s responsibility to provide his/her technical advice to the Commission and the City Council. In instances where there may be a disagreement between the Commission recommendation and the recommendation of staff, staff is obligated to advise the City Council, through the City Manager. The City Council will consider the advice of both the Commission and the Staff Liaison, as well as other interested individuals, and render a final decision.

With this in mind, the following Commission role, supportive and advisory to staff and agency objectives, may be used as guidelines when dealing with staff:
(1) Contacts should be with the staff member assigned to the Commission rather than to other City staff. Individual Commissioners should feel free to make contact with higher-level supervisors, such as the City Manager, provided the assigned staff person is also notified of this contact. Commissioners may also contact individual Council Members, provided that the Commissioners should be aware that discussions with more than two Council Members may require the discussion to take place in a noticed public meeting as required under the Brown Act, which is discussed in the section entitled “A General Discussion about the Brown Act” and under “Commission Meetings”.
(2) Contacts with staff members should clearly be in the framework of the Commission assignment.
(3) It is important for Commissioners to know the public facilities of the City. A visitation program, both on an unscheduled and a scheduled basis, will allow members to become fully knowledgeable of the programs, services and facilities the City makes available to the public.
(4) Commissioners should not ask for individual reports, favors or special consideration. Staff will share with the remaining members of the Commission any information requested by any Commissioner.
(5) Commissioners should realize that the assigned staff person works with the Commission and reports directly to the City Manager. He/she is limited in his/her scope of authority to carry out recommendations made by the Commission. (6) The staff is trained in the areas for which the Commission works and should be regarded by the Commission as the expert on all matters pertaining to organization, administration, and inner workings of the department the staff member represents.
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RELATIONSHIPS WITH THE PUBLIC
Commissioners should consider that his/her actions and comments are often interpreted to be that of the Commission and/or City. Thus, comments to the press or other public comments may be misinterpreted as those of the Commission even though the Commissioner may state that he/she is speaking for him/herself. Such public comments may be at odds with the Commission goals, objectives, or overall policy.

The following guidelines are offered for communicating with the public:
(1) Statements to the public should flow through the City’s designated Public Information Officer and/or City Manager.
(2) There should be no promises made to the public about any action that may be taken by the Commission. Individual Commissioners cannot bind the Commission, staff or City Council on any particular matter. If the matter is subject to a public hearing, no promises or pre-committees shall be made.
(3) Comments to the public and to the press must be factual, as opposed to opinion and are to be reported to the City Manager immediately. (4) Commissioners have an obligation to listen to comments or complaints from the public. Commissioners should forward such comments or complaints to staff for follow-up. Follow-up may include a memo, correspondence, staff report and, where indicated, a recommendation for action by the Commission.

RELATIONSHIP WITH CITY ATTORNEY
The City Attorney is responsible for advising the City Council, Commissioners and staff on legal matters affecting the City, its officials, and volunteers. Usually, it is sufficient for the Administrative Staff Liaison or the Departmental Heads to gain the advice of the City Attorney prior to meetings on those issues requiring legal review.

However, for particularly complex legal matters, the City Attorney may be used as an additional staff resource during Commission meetings, or an issue may be referred to the City Attorney for written opinions.

Generally, contacts with the City Attorney will be made through the City Manager by presenting issues to the Staff Liaison at the Commission level. Potential conflicts of interest issues may be directed to the City Attorney directly. 12 of 36

COMMISSIONS RESPONSIBILITIES
Each Commission must know, understand, accept, and accomplish delegated responsibilities if it is to be an effective and viable force in the community. The areas of responsibility discussed in the following pages may or may not apply to each Commission, depending on the individual Commission, the state of parks and recreation facilities in the City, community needs, political climate, and general acceptance of Advisory Commissions.

Commission involvement in accomplishing City objectives will vary. In some instances, the Commission will be asked and expected to serve in an advisory capacity only to formulate policy. In other instances, the Commission, individually or collectively, may be asked to serve in other capacities, such as:
(1) Membership in special committees.
(2) Volunteer work.
(3) Technical consultant utilizing an area of expertise he/she may possess. (4) Acting as a legislative advocate.

In each instance, Commissioners must recognize the change in role and identify parameters of his/her responsibility. Commissioners may perform a function additive to the primary purpose of his/her Commission – that of being an advisory body.

Responsibilities of the Commission may include participation in reviewing and updating of the City’s departments, short and long-term goals, and objectives. All other responsibilities and activities should be supportive of those objectives. 13 of 36

SECTION IV

COMMISSION MEETINGS - DEFINITIONS

OVERVIEW
The Commission meeting is the time and place for decisions. The quality of those decisions, and the impact upon the community, is the responsibility of each Commissioner.

Each Commissioner has an obligation to attend meetings where he/she will prepare, discuss, evaluate, review, and select the best possible alternative solutions for community needs and requirements coming before their Commission.

There are five (5) categories of Commission meetings. All are open to the public and must be conducted in accordance with established procedures. As previously stated, all Commissioners should be aware of the Brown Act, which is designed to ensure that meetings of public agencies are conducted openly without restrictions on the right of the public to attend and participate. All meetings are scheduled and publicized. Adequate notice must be given when a Special, Adjourned or Regular Meeting or study session is called.

The five (5) types of meetings are:
(1) Regular
(2) Adjourned Regular
(3) Special
(4) Joint
(5) Study Session

REGULAR MEETING
Meetings scheduled on a set basis by ordinance or resolution are referred to as Regular Meetings. Formal action is not necessary to call a Regular Meeting; but to enable adequate public discussion, an agenda is prepared showing the items planned for discussion. Although all items for discussion should be included on the agenda, emergency or urgent items may be brought up as acceptable additional items from time to time in accordance with State Law.

The Brown Act, Government Code Section 54950 and following sections, requires the public posting of the meeting agenda seventy-two (72) hours before the Regular Meeting.

It further requires that the agenda contains a brief description of each item of business to be transacted or discussed at the meeting.

A meeting requires a quorum to be present. A quorum is the minimum number of Commissioners necessary to hold a meeting. In the City, all Commissions are comprised of five (5) individuals, and the number of Commissioners required for a quorum is three (3), which is a majority of the members of the Commission. If a quorum is not present, the Secretary of the Commission or the Chairperson may adjourn it for a lack of quorum. 14 of 36

ADJOURNED REGULAR MEETING
An Adjourned Regular Meeting is one, which is adjourned by the Chairperson and scheduled to a later date (not past the next regular meeting date). Although the Secretary can adjourn a meeting for a lack of quorum, a date for an Adjourned Regular Meeting can only be set with the direction of the Chairperson or a majority of the Commissioners. A notice announcing the date, time, and place of the Adjourned Meeting must be posted on the door of the meeting room the day following the Regular Meeting.

An Adjourned Meeting is considered a Regular Meeting for purposes of business transactions.

SPECIAL MEETINGS
Meetings, which are called by the Chairperson, or majority of Commissioners outside of Regular Meetings, are referred to as Special Meetings. The Brown Act allows a majority of Commissioners to meet without notice to the public through a posted agenda only to set the date of a meeting in which the Commissioner will comply with the posting and noticing provisions of the Brown Act.

When a Special Meeting is called, notice of the meeting must be given to all the members of the Commission and to the press at least 24 hours before the meeting. The notice must include the date, time, and place of the meeting, and topic(s) to be discussed. Additionally, a notice announcing the meeting must be posted in a visible place where the public may view it at any time at least 24 hours in advance of the meeting. The staff will ensure proper notice and posting is accomplished. In the case of Special Meetings, Commission discussion is limited to those items that have been publicized on the notice and no other topic may be discussed at the meeting.

JOINT MEETING
Joint Meetings are those meetings that are requested by the Chairperson or the majority of each Commission to be conducted with another Commission, the City Council or other public agency. They are intended to enable more than one Commission or agency to meet jointly to review particular issues that may require input and consideration by both or all agencies. All Commissions involved must take action to call the meeting and to agree on the scheduled time. Joint Meetings are subject to the Brown Act and must be posted with the appropriate amount of time (24 hours for Special Meetings) so that the public can participate.

In order to hold a Joint Meeting, a quorum must be present from each Commission or agency involved. The members participating in the Joint Meeting will designate a Chairperson to preside over the meeting.

Action taken on specific agenda items is done jointly with a motion and a second. A majority vote (one-half plus one of all the members present) must be made in order to have successful motion. On certain decisions made by each Commission at a Joint Meeting, each Commission must vote independently.
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STUDY SESSION/WORKSHOP
Study sessions are occasionally held to thoroughly discuss complex issues. These are official meetings and must be open to the public and held in compliance with the Brown Act. They may be scheduled at the convenience of the Commission and require the same prior notice as pertains to Special Meetings, or study sessions may be held as part of a Regular Meeting or Adjourned Regular Meeting. Normally, no action is taken at study sessions, except to direct staff to finalize a report and agendize the matter for action at a subsequent Regular, Adjourned, Special or Joint Meeting. 16 of 36

SECTION V

AGENDA PREPARATION AND MEETING FOLLOW-UP

AGENDA PREPARATION
To facilitate the conduct of the meeting and provide advance notice of the business scheduled for discussion, staff prepares an agenda of the business scheduled for discussion. An agenda provided for the Commission prior to the meeting includes staff reports and material necessary for the decision-making process. Materials will be background information: staff reports, maps, traffic engineer reports, reports of studies, and similar documentation. Additional copies of the agenda are available for interested members of the public.

The items submitted to staff for inclusion in an agenda may be discussed with the City Manager for clarification, as needed. Any Commissioner may submit items for the agenda. While the final agenda may differ, the general order of business for Commission meetings is as follows:

Call to Order
Pledge of Allegiance
Roll Call
Approval of minutes
Public Comment – This is the time reserved for those in the audience to address the Commission regarding any subject on or off the agenda.

Business Items – New Items, Old Items, Public Hearings, Resolutions City Council Reports
Commissioner reports
Staff reports
Adjournment
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MEETING MINUTES
The Staff Liaison is responsible for the preparation of the minutes of Commission meetings. These minutes provide an official record of the action taken and the vote or abstention on the action of each member present.

At each meeting, the Commissioners will be given the opportunity to review minutes of previous meetings and must vote on whether or not to accept them as presented. Prior to the vote, minutes may be ordered corrected at the request of the Commission to ensure that they reflect the prior proceeding accurately. Minutes only become the official record of a meeting after they have been approved by the Commission.

MEETING FOLLOW-UP
Normally, Commission recommendations are included in a staff report from the Staff Liaison to the City Council through the City Manager. In the report, the Staff Liaison summarizes the recommendation as well as the pertinent discussion, which led to the Commission’s recommendation for action. If the Commission adopted a formal resolution, it will also be included in the report.
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SECTION VI

MEETING PROCEDURES

ROLE OF CHAIRPERSON / VICE-CHAIRPERSON
Each Commission chooses a Chairperson from one of its members to serve for one year.

Another member may be chosen to serve as Vice-Chairperson. The function of the Chairperson is to preside over the meetings and to promote liaison between the staff and the Commission. He/she is responsible for conducting efficiently run meetings and has the power to limit the discussion to the issue under consideration and/or listed on the agenda. The Chairperson is at all times on an equal level to fellow Commissioners and has no added powers other than to preside over the meetings.

The selection of the Chairperson/Vice-Chairperson will be conducted annually by the members of the Commission. In the Chairperson’s absence, the Vice-chairperson assumes the role of presiding officer. If both the Chairperson and the Vice-Chairperson are absent, the Executive Secretary will call the meeting to order, and the Commissioners present will select a temporary Chairperson to serve until adjournment or the arrival of the Chairperson or Vice-Chairperson.

The Chairperson is the key to effective and organized meetings. He/she is responsible for maintaining order and decorum throughout the meeting. This will include directing discussion and limiting debate when and if it ceases to be productive, but a Chairperson has to listen to all opinions, even if he/she does not agree with what is being said.

Meetings should be conducted according to established procedures. The Chairperson directs the progress of the meetings and his/her orders must be followed unless they are overruled by the Commission or are contrary to established procedures.

In the event that a Commissioner disagrees with the Chairperson’s order, the member may appeal it. In this case, the Chairperson must call for a roll call to see if the order is upheld. The majority vote of the Commissioners will decide whether or not the Chairperson’s order is upheld.

PUBLIC TESTIMONY AT REGULAR MEETINGS
The Brown Act requires that every agenda for Regular Meetings shall provide an opportunity for the public to directly address the Commission on items of interest to the public that are within the subject matter jurisdiction of the Commission, provided that no action shall be taken on any item not appearing on the agenda. Subject to the provisions listed below, every resident, property owner of the City or member of the public has the right to address the Commission during that portion of the meeting allocated for such comments. In addition, any interested person may request permission from the Chairperson to address the Commission regarding the subject under consideration. When possible, oral or written requests should be made prior to considering a motion on the subject.
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When granting permission to speak, the Chairperson should request that the speaker state his name and address for the record. However, the speaker may decline to provide this information. Comments from the audience should be directed at the Commission, not at the staff members present. If a response is necessary from staff, the Chairperson may direct the question to the appropriate staff member who may then be directed to respond to the Chairperson or public.

The body may adopt reasonable regulations limiting the total amount of time allocated for the public testimony on particular issues and for each individual speaker. The Chairperson may also request that speakers avoid reiterating arguments previously presented. Any established procedure should be explained at the beginning of the meeting and applied uniformly by the Chairperson. Any person making impertinent, slanderous, or profane remarks or becomes boisterous while addressing the body may be called to order by the Chairperson with the possibility of being ordered barred from further discussion or expelled from the meeting if the disruptive conduct continues.

ADJOURNMENT
The meetings end with a motion to adjourn or by the order of the Chairperson to adjourn to a time and place specified in the motion or order for adjournment. In the event that there is less than a quorum, the Secretary or Staff Liaison may adjourn the meeting. This applies also if all members are absent.

DEBATE AND DECORUM
A Commissioner wishing to speak shall first gain recognition by the Chairperson and then confine his/her comments to the question under debate. Commissioners shall be respectful to each other, staff, and members of the public.

Once he/she has the floor, a Commissioner shall not be interrupted unless he/she is called to order by the Chairperson or he/she yields to another member. After recognition by the Chairperson, members of the public and city staff will likewise hold the floor until withdrawn by the presiding officer.
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SECTION VII

PARLIAMENTARY PROCEDURE

OBSERVING THE RULES OF ORDER
The City Council has adopted Rosenberg’s Rule of Order as the parliamentary procedures for use by the City Council, City Commissions, Committees, and Boards.

These rules were adopted to simplify the procedures into a practical and logical format.

No action taken may be invalidated or the legality of it affected by a failure to follow Rosenberg’s Rules. What is important is to have a clear record of the action taken at the meeting by the majority of City Council on any particular issue.

MOTIONS
A motion is the formal statement of a proposal or question to the Commission for consideration or action. Each member of the Commission has the right to present motions. Under Rosenberg’s Rules of Order, motions may only be discussed and/or voted on if they receive a second by another Commissioner.

When making a motion, remember that the Brown Act prohibits discussion and action on any item not appearing on the agenda. Commissioners may direct staff to include items on the next agenda.

When a motion is before the Commission, no other motion may be entertained except the following, which have precedence over others in the following order:

ADJOURN End the meeting.

RECESS Permit a break in the meeting and set a definite time to resume.

POSTPONE Delay action on a motion for a later consideration at the same or a subsequent meeting.

QUESTION
End discussion and require a vote on a pending motion.

LIMIT (OR

EXTEND) DEBATE
Remove time limitations imposed on discussion of a motion.

REFER TO

COMMITTEE
Refer a question to a Committee or staff for further study and report.

AMEND To modify or change a motion to more adequately reflect the intent of the Commissioners.
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POSTPONE

INDEFINITELY
To prevent further discussion or voting on the main motion. If passed, the subject cannot be raised again during the
remainder of the meeting.

THE VOTE FOR AND AGAINST
After a motion has been made and seconded, all members of the Commission have the opportunity to vote unless they have not reviewed the information provided for or at the meeting or did not participate in the matter. Only those motions that receive a majority vote of the quorum of the members become official actions of the Commission.

THE VOTE/ABSTENTION
Members may abstain from voting. In doing so, they must explain for the record why they wish to abstain and leave the room only if there is a financial conflict of interest that requires the Commissioner to leave the room. The most common reason for abstentions is that a potential conflict of interest exists. A Commissioner who abstains is, in effect, permitting the majority to act for him or her. No Commissioner can be forced to vote on an issue, although abstentions that would result in a tie vote should be avoided. Failure to vote or refusing to vote when present or abstaining shall be deemed to be a concurrence to the prevailing vote on the subject of a motion or action. 22 of 36

SECTION VIII

CONFLICTS OF INTEREST

CONFLICTS OF INTEREST- GENERAL OVERVIEW
The City Council attempts to appoint Commissioners who will represent a cross section of the community. Therefore, inevitably, matters will be considered by the Commission in which one or more members may have a direct or indirect financial interest. In these situations, a member must decide if the interest will cause him/her to be biased in his/her opinion, or if the State’s Conflict of Interest Laws will require them not to participate in the decision involving the interest. If he/she feels bias exists, or if State law requires it, he/she must disqualify himself/herself from participating in the deliberations and must abstain from voting.

Recent amendments to the State’s Conflict of Interest Laws include provisions requiring public disclosure of financial interests of public officials, which potentially create bias.

Each Commissioner is required to be aware of the applicable Conflict of Interest Laws.

However, the Staff Liaison of your Commission can supply Commissioners with more detailed information about these laws and the forms necessary to comply with the laws pertaining to public disclosure of financial interests. Remember, each individual Commissioner must individually determine whether he/she is biased because of personal financial interests in a particular matter and must disqualify himself/herself in instances where a conflict may exist.

Under the State’s Political Reform Act, any public official who knowingly or willingly acts in cases where a financial conflict of interest exists is guilty of a misdemeanor and will be subject to criminal and civil penalties.

As a rule of thumb, a financial conflict of interest exists if a decision being considered by the Commission will probably increase or decrease the assets or liabilities of a Commissioner, a member of the Commissioner’s immediate family, or a source of income for the Commissioner.

The Political Reform Act is complex and broad, and applies to each Commissioner, and possibly a member of immediate family members. If any Commissioner has a question regarding a potential conflict of interest, the Commissioner is urged and encouraged to discuss the matter with the City Attorney before participating or taking action on the matter in which the conflict may exist, preferably prior to the meeting. 23 of 36

SECTION IX

A GENERAL DISCUSSION ABOUT THE BROWN ACT

OVERVIEW
As stated earlier, the Commission is subject to the Brown Act, Government Code Sections 54950 through 54962. The Brown Act has been described as the strictest open meeting law in the United States and is designed to ensure that meetings of organizations supported with public funds are conducted openly without restrictions on the right of the public to attend. The right under the Brown Act to open disclosure at meetings, deliberations, and actions of local legislative bodies is guaranteed so that any “interested person” can understand and petition against secrecy in local government and insure their right to public testimony. As members of a public legislative/advisory body, Commissioners must always comply with the Brown Act.

The Brown Act as it applies to Commissions requires that meetings at which a majority of the Commission attends must be open to the public. Commissioners violating the Brown Act are subject to criminal penalties if they knowingly take an action at a meeting held in violation of the act.

If meetings are scheduled, publicized, and held as outlined in the section of this Guideline entitled “Preparation for Meeting: Agenda Preparation” and “Commission Meetings”, the Brown Act requirements for public discussion will have been met.

MEETINGS ACCORDING TO THE BROWN ACT
All meetings are required to be open and public.

All deliberations and actions must be undertaken and acted upon only at the public meeting. Basically, a meeting is defined as any gathering of a quorum, no matter how informal, where public business is discussed or transacted.

The concept of “meeting” has been interpreted by the courts to include, “informal sessions at which the body commits itself to future decisions concerning public business.”

SERIAL MEETINGS - PROHIBITED
Serial meetings at any one time involve only a portion of the Commission, but eventually involve a majority. They are also referred to as “daisy chain” serial meetings where individuals’, commitment or promises are polled to reach a majority without a full open meeting. The collective decision-making process consists of “actions” and “deliberations” involving a majority of Commissioners, even when not present together, outside the public view, which should have occurred and conducted in open meetings. Serial meetings violate the Brown Act and may occur in informational conferences that permit crystallization of secret decisions. They may also occur through phone calls, letters, emails, or through intermediaries that carry the message between the Commissioners involved.
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An attempt to obtain a majority consensus, whether successful or not, constitutes a prohibited “deliberation.” “Deliberation” is sufficient to constitute a violation of the Brown Act, so that even if no action took place, a violation is still to have occurred.

NOTE: It is recommended, though not required, that actual decisions be reserved for Regular Commission Meetings to ensure adequate public participation.

Members of all Commissions shall observe the following rules in the conduct of their meetings and business:
(1) All meetings shall be open to public attendance.
(2) Rules for the transaction of business shall be adopted and followed by all Commissions.
(3) A public record (minutes) shall be prepared indicating resolutions, findings, and determinations of each Commission.
(4) A written agenda packet shall be prepared, posted, and circulated to all members of each individual Commission at least seventy-two (72) hours before a regular meeting.

PENALTIES
It is a misdemeanor to attend a meeting where action is taken with knowledge of the fact that the meeting is in violation of the Brown Act.

Civil proceedings, by way of mandamus or injunction, can be brought by any interested person to stop or prevent violations or threatened violations, including the rescinding of action taken in violation of the Brown Act. Successful parties are entitled to recover their attorney’s fees.

DEFINITION - ACTION
The act generally defines that action taken means a collective commitment or promise to make a positive or negative decision, or an actual vote by a majority when sitting as a body. More specifically, the Act defines an “action” as follows:
(1) A collective decision made by a majority of the members. (2) A collective commitment or promise by the majority of the members to make a specific decision.
(3) An actual vote by a majority of the members when sitting as a Commission upon a motion, proposal, resolution or order.
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CURE AND CORRECT A BROWN ACT VIOLATION
The Brown Act allows for correction of action taken in violation of it, which protects against civil liability. Common violations are unintentional and involve the failure to post an agenda within the required timeline, or discussion of an item that was not on the agenda.

For this reason, any Commission member may address the subject of a suspected violation by providing a written report to the office of the City Manager, who will then review the subject with the City Attorney. If, after review, the City Manager and City Attorney determine that a violation has occurred, the Commission may correct the violation by posting the matter on the agenda for the following meeting of the Commission. 26 of 36

SECTION X

PLANNING COMMISSION
PLANNING COMMISSION – GENERAL INFORMATION
The Planning Commission shall consist of five (5) members, to be appointed by the Mayor, with the consensus of the City Council, subject to passing a background check (paid by the City).

The Planning Commission is the only Commission established pursuant to the provisions of the laws of the State of California Law more specifically referred to as the “Planning Law” (Title 7, California Government Code), specifically Government Code 65100. The City Council established the Planning Commission since 1965 and is governed by Chapter 2.28 of the Hawaiian Gardens Municipal Code.

The Planning Commission exercises the powers, duties, rights, privileges, and authorities set forth in the State’s “Planning Law” and as directed by the City Council in various provisions of the Municipal Code relating to land use and planning, such as the City’s zoning and subdivision ordinances.

The Planning Commission is authorized and empowered to review, conduct hearings and make recommendations to the Council upon applications for zone changes, variances, conditional use permits, divisions of land, General Plan Amendments and plot plan approvals, and other approvals that require review under the zoning ordinances of the City.

STAFF RECOMMENDATION TO PREPARE FOR MEETINGS
1) Read and review the agenda prior to a meeting.
2) Read and review all documents including: staff reports, resolutions, attachments. 3) Inspect and evaluate project sites and locations regarding items on the agenda prior to attending a meeting.
4) Prepare questions that are not answered in the staff reports. 5) Report and disclose any potential conflict of interests prior to attending a meeting or discussing an item during a meeting (i.e., discussion of CUP, if you own a property within 500 feet).
6) Allow public input prior to taking action on an agendized item. 7) Be in attendance before the meeting and begin the meeting promptly. 27 of 36
CITY COUNCIL’S EXPECTATIONS OF THE PLANNING COMMISSIONERS 1) Serve as “eyes and ears of the community” and report matters requiring immediate attention to the staff or Sheriff’s Department, accordingly. 2) Attend seminars and/or conferences relating to your role as a Commissioner and inform staff of availability. (All seminars that you are required to attend will be paid for by the City in advance, upon proper notice to staff). 3) Attend meetings and notify in advance of absences.
4) Do not be absent from more than three (3) consecutive meetings. 5) If you are unable to fulfill your position and cannot attend all or most meetings every month, you will be required to relinquish your seat and allow another member of the community an opportunity to serve. Excessive and/or unexcused absences will be brought to the City Council’s attention for immediate action. 6) Be prepared and participate in the Commission meeting. 7) Be familiar with Brown Act requirements.
8) Be familiar with Parliamentary Procedures.
9) Conduct orderly and organized meetings.
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HAWAIIAN GARDENS MUNICIPAL CODE - CHAPTER 2.28
SECTIONS:

2.28.010 Created and established.

2.28.020 Membership -- Appointment

2.28.030 Membership – Terms.

2.28.040 Membership – Absence

2.28.050 Powers and duties.

2.28.060 Recommendations

2.28.070 Records.

2.28.080 Obligation of City.

2.28.090 Rules of procedure

2.28.100 Documents submitted.

2.28.010 Created and established. A Planning Commission which may be known and referred to as the “Planning Commission” of the City, is created and established and pursuant to the provisions of that certain act of the Legislature of the State of California, which is designated and referred to as the “Planning Law” (Title 7 of the Government Code of the State of California) as amended to date and as same may hereafter be amended. (Ord. 33 §1, 1965).

2.28.020 Membership – Appointment. That said Planning Commission shall consist of five members, who shall be designated respectively as Commissioners Nos. 1, 2, 3, 4 and 5. Said Commissioners shall be appointed by the Mayor, with the approval of the City Council, of said city. In addition to the five appointed members of the Commission, the City Manager shall be a non-voting member thereof. An appointed member of the Planning Commission may be removed at any time by the Mayor, subject to the approval of the Council, or by a majority vote of the City Council. (Ord. 33 §2, 1965).

2.28.030 Membership – terms. A. Of the members of the Commission first appointed under the provisions of this chapter, Commissioner No. 1 shall be appointed for a term of one year, Commissioners Nos. 2 and 3 shall be appointed for terms of two years, and Commissioners Nos. 4 and 5 shall be appointed for a term of three years.

B. Upon the expiration of the respective terms of the Commissioners referred to in subdivision A above, their respective successors shall be appointed for terms of four years.

C. If a vacancy shall occur otherwise than by expiration of term, it shall be filled by appointment for the un-expired portion of the term. Such appointment shall be made by the mayor with the approval of the city council. (Ord. 33 §3,1965).

2.28.040 Membership – Absence. A. Notwithstanding any of the other provisions of this chapter, any Commissioner who absents himself from any three consecutive regular meetings of said Planning Commission, unless excused from such attendance by consent of such Commission expressed by action of record in its minutes or who is absent from a total of five regular meetings of said Commission in any six month period without such consent of such Commission so expressed of record, shall thereby automatically forfeit his or her position or office as a member of said planning Commission, and the name of such person shall be automatically removed from the 29 of 36
membership of said Commission immediately after the adjournment of any such third consecutive meeting or of any such fifth meeting in any such six month period, as the case may be, at which such Commissioner has not appeared.

B. The chairman or the secretary of the Commission shall thereupon promptly notify the City Council and any such person so ceasing shall be filled by appointment as contemplated under the provisions of Section 2.28.030C. (Ord. 33.§4, 1965).

2.28.050 Powers and duties. A. The said Planning Commission and the members thereof shall respectively have and exercise each and all of the powers, duties, rights, privileges, and authorities of city planning Commissions and of members of such Commissions, all as set forth, provided for, and contemplated in this chapter and under the provisions of said “Planning Law” as same now exists and as same may hereafter be amended, and shall perform the duties, acts and functions of such city Planning Commissions, and members thereof, respectively, all as indicated, set forth and referred to in, and as contemplated by, said “Planning Law” and in the manner therein stated.

B. The Planning Commission shall conduct such hearings as may be required by law upon receipt by the city of any application of petition for a change of zone and upon direction of the City Council, shall conduct such hearings upon any proceedings for a change of zone otherwise initiated. The Planning Commission shall thereafter transmit its recommendations with reference to said application of proceedings for a change of zone to the City Council.

C. Upon direction or request of the City Council, and only upon such direction or request, or as may be required by law or ordinance, the Planning Commission is further authorized and empowered to review, conduct hearings and make recommendations to the council upon applications for zone exceptions, special use permits, divisions of land, building and plot plan approvals, other approvals as must be obtained under the zoning ordinances of the city and upon such other matters as the City Council may deem appropriate.

D. The Planning Commission shall make reports and recommendations to the City Council regarding matters affecting vehicular and pedestrian traffic, public health and safety in the city. The Planning Commission shall hold such meetings and hearings as it deems necessary to affect these purposes. (Ord. 274 §2, 1984; Ord. 33 §5, 1965).

2.28.060 Recommendations. Notwithstanding any other provision of any ordinance of the city after the Planning Commission has conducted a hearing and made recommendation to the City Council upon an application for zone exception, special use permit, division of land, building or plot plan approval, or other approval as must be obtained under the zoning ordinances of the city, the City Council shall not be required to hold a public hearing on said matter. Upon receipt by the City Council of the recommendation of the Planning Commission upon any of said matters, the City Council may affirm, reverse, or modify the recommendation of said Commission with or without a further public hearing. (Ord. 33 §6, 1965).

2.28.070 Records. The said Commission shall cause proper records to be kept of all its official acts and proceedings, and shall make reports to the City Council of said C`ity, all as contemplated in and by said “Planning Law.” (Ord. 33 §7, 1965).

2.28.080 Obligation of city. Said Commission shall have no power or authority to bind or obligate said city or any officer or department thereof for any money, debt, 30 of 36
undertaking, or obligation of any kind in excess of the appropriation, which the City Council may have made for the purposes of said Commission in any fiscal year. (Ord. 33 §8, 1965).

2.28.090 Rules and Procedure. Except as otherwise provided in this chapter or by law, said Commission shall have power to and shall provide for its own organization; shall adopt rules and regulations for the transaction of business before it; and shall designate the time and place for the regular monthly meeting or meetings of said Commission. (Ord. 33 §9, 1965).

2.28.100 Documents submitted. The City Clerk is authorized and instructed to notify said Planning Commission of any matters which may hereafter be pending before the City Council and to forward to said Planning Commission from time to time any and all documents, proceedings, and instruments, according to law, are required to be submitted to such Planning Commission prior to final action thereon by said City Council. (Ord. 33 §10, 1965).
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SECTION XI

PUBLIC SAFETY COMMISSION
PUBLIC SAFETY COMMISSION – GENERAL INFORMATION
The Public Safety Commission shall consist of five (5) members, to be appointed by the Mayor, with the consensus of the City Council, subject to passing a background check (paid by the City).

The Public Safety Commission operates pursuant to Hawaiian Gardens Municipal Code Section No. 6.32.

The Public Safety Commission is responsible for making recommendations regarding matters affecting public health and safety (the City’s emergency preparedness, police and fire services, traffic safety, neighborhood safety, emergency medical services, and animal control).

Absent direct instruction or guidance from the City Council, the staff liaison to the Public Safety Commission shall have the authority to interpret which matters considered by the Commission constitute “public health and safety.”

STAFF RECOMMENDATION TO PREPARE FOR MEETINGS
1) Read and review the agenda prior to a meeting.
2) Read and review all documents including: staff reports, resolutions, attachments. 3) Prepare questions that are not answered in the staff reports. 4) Report and disclose any potential conflict of interests prior to attending a meeting or discussing an item during a meeting (i.e., an incident with law enforcement involving your family).
5) Allow public input prior to taking action on an agendized item. 6) Be in attendance before the meeting and begin the meeting promptly. 7) In making inquiries, do not ask for confidential or private information relating to pending investigations or crime scenes. Commissioners do not have the right to that information.
8) Commissioners will not be notified of any specific law enforcement activity or investigations.
9) Do not get involved with and do not dictate to law enforcement officials and their operations.
10) Report items in the City pertaining to safety issues (i.e., streetlights, stop signs, crosswalks, drugs, gangs, graffiti, or concerns specifically about children’s health & well-being).
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CITY COUNCIL’S EXPECTATIONS OF THE PUBLIC SAFETY COMMISSIONERS 1) Serve as “eyes and ears of the community” and report matters requiring immediate attention to the staff or Sheriff’s Department, accordingly. 2) Attend seminars and/or conferences relating to your role as a Commissioner and inform staff of availability. (All seminars that you are required to attend will be paid for by the City in advance, upon proper notice to staff). 3) Attend meetings and notify in advance of absences.
4) Do not be absent from more than three (3) consecutive meetings. 5) If you are unable to fulfill your position and cannot attend all or most meetings every month, you will be required to relinquish your seat and allow another member of the community an opportunity to serve. Excessive and/or unexcused absences will be brought to the City Council’s attention for immediate action. 6) Be prepared and participate in the Commission meeting. 7) When making recommendations to the City Council, the Public Safety Commission shall:
a) Analyze, in partnership with law enforcement and first responders, the best practices in community-oriented policing for the fair treatment, safety, and well-being for all;
b) Develop practical recommendations that effectively address the community’s needs;
c) Consider the community’s values and objectives in relation to public health and safety within the City;
d) Consider citizen input and community concerns; and
e) Explore and propose alternative policy recommendations to address public health and safety challenges and issues within the City. 8) Be familiar with Brown Act requirements.
9) Be familiar with Parliamentary Procedures.
10) Conduct orderly and organized meetings.
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HAWAIIAN GARDENS MUNICIPAL CODE - CHAPTER 6.32
SECTIONS:

6.32.010 Created and established.

6.32.020 Membership.

6.32.030 Terms of Office – Vacancy

6.32.040 Recommendation – Hearings

6.32.050 Power and Authority

6.32.060 Rules of organization and procedure

6.32.010 Created and established. A Public Safety Commission which shall be known as the Public Safety Commission of the city is created and established. (Ord. 301 §1 (part), 1986).

6.32.020 Membership. A. The Commission shall consist of five members who shall be appointed by the Mayor with the approval of the City Council. All members serve at will and pleasure of the City Council.

B. Youth Representative. In addition to the five regular members of the Commission, the Mayor with the approval of the City Council shall appoint a youth representative to the Public Safety Commission. Said representative shall serve at the will and pleasure of the City Council and be qualified and serve in accordance with youth representative guidelines as adopted by the City Council. (Ord. 363 §1, 1990; Ord. 301 §1 (part), 1986).

6.32.030 Terms of office – Vacancy. A. Members to the Commission shall be appointed for terms of four years of until their successors are appointed.

B. If a vacancy occurs otherwise than by expiration of a term, it shall be filled by appointment for the un-expired portion of the term. (Ord. 301 §1 (part), 1986).

6.32.040 Recommendation – Hearings. The Public Safety Commission shall be charged with the responsibility for making recommendations regarding matters affecting public health and safety in the city, and such related matters that may be directed by order of the City Council, and in that connection shall hold such meetings and such hearings as the Commission deems necessary to affect these purposes. Actions of this Commission shall take the form of recommendations and reports to the City Council. (Ord. 301 §1 (part), 1975).

6.32.050 Power and authority. The Public Safety Commission shall cause proper records to be kept of all its official acts and proceedings. The Commission shall have no power or authority to bind or obligate the City or any officer or department thereof for any money, debt, undertaking, or obligation of any kind in excess of the appropriation which the City Council may have made for the purpose of the Commission in any fiscal year. (Ord. 301 §1 (part),1975).

6.32.060 Rules of organization and procedure. Except as otherwise provided in this chapter of by law, the Commission shall have the power to and shall provide for its own organization, shall adopt rules and regulations for the transaction or business before it, and shall designate the time and place for the regular monthly meeting or meetings of the Commission. (Ord. 301 §1 (part), 1975. 34 of 36

SECTION XII

RECREATION AND PARKS COMMISSION
RECREATION AND PARKS COMMISSION – GENERAL INFORMATION
The Recreation and Parks Commission shall consist of five (5) members, to be appointed by the Mayor, with the consensus of the City Council, subject to passing a background check (paid by the City).

The City Council established the Recreation Commission in 1965 and operates pursuant to Hawaiian Gardens Municipal Code Section No. 2.32.

The Recreation Commission investigates, studies, and makes recommendations to the City Council on all matters pertaining to parks and recreation.

2.32.010 Established.

2.32.020 Powers and duties.

2.32.030 Rules of procedure

2.32.040 Membership.

2.32.010 Established. A Recreation and Parks Commission is established as an advisory Commission to the City Council of the City. (Ord. 37 §1, 1965).

2.32.020 Powers and duties. This Commission shall have the power and duty to investigate, study, and make recommendations to the City Council on all matters pertaining to parks and recreation activities within the city. (Ord. 37 §2, 1965).

2.32.030 Rules of procedure. The Commission shall consist of five members, two of who shall be appointed for one year, one for two years, one for three years, and one for four years. Upon the expiration of the respective terms of the Commissioners, their respective successors shall be appointed for terms of four years. The Commission shall elect its own chairman from among its members and shall establish such rules for procedure as it may find necessary. (Ord. 286 §1,1985; Ord. 37 §3, 1965).

2.32.040 Membership. The City Council shall appoint the members of the Recreation and Parks Commission and they shall serve at the pleasure of the City Council. (Ord. 37 §4, 1965).

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #B5
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Pablo Rubio, City Clerk
RECOMMENDATION:

Recommendation to approve the minutes for the City Council meeting of Tuesday, September 26, 2023; and the City Council Special Meeting of Wednesday, October 4, 2023.

SUMMARY
The City Clerk’s Office is to prepare and present the meeting minutes to City Council for review and approval.

FISCAL IMPACT
None.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. September 26, 2023 – Minutes
B. October 4, 2023 - Special Meeting Minutes
CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Council Member
Luis Roa, Council Member
Ernie Vargas, Council Member Maria Teresa Del
Rio, Mayor
Tuesday, September 26, 2023
Regular Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council meeting was called to order on Tuesday, September 26, 2023 at 6:02 PM.

INVOCATION
The invocation was led by Pablo Rubio, City Clerk.

FLAG SALUTE
The flag salute was led by Councilmember De Paula.

ROLL CALL

PRESENT
Mayor Del Rio
Mayor Pro Tem Farfan
Councilmember Roa
Councilmember De Paula
Councilmember Vargas
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Rene Rodas spoke.

Reynaldo Rodriguez spoke.

PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS

1. UPDATE ON THE RECREATION AND COMMUNITY SERVICE DEPARTMENT Joe Jimenez, Recreation and Community Services Director, provided a presentation.

Councilmember Roa spoke.

Councilmember De Paula spoke.

CITY COUNCIL MINUTES

REGULAR MEETING
SEPTEMBER 26, 2023 Page 1
PROCLAMATIONS AND CERTIFICATES
There were no Proclamation or Certificates.

PRESENTATIONS

1. UPDATE ON THE RECREATION AND COMMUNITY SERVICE DEPARTMENT Joe Jimenez, Recreation and Community Services Director, provided a presentation.

Councilmember Roa spoke.

Councilmember De Paula spoke.

Mayor Del Rio spoke.

Councilmember Vargas spoke.

Councilmember Roa spoke.

Mayor Pro Tem Farfan spoke.

Councilmember De Paula spoke.

Ernesto Marquez, City Manager, spoke.

Councilmember Vargas spoke.

2. PRESENTATION BY ANJELIQUE GRANADOS, COMMUNITY LIBRARY MANAGER, HAWAIIAN GARDENS LIBRARY
Anjelique Granados, Community Library Manager, Hawaiian Gardens, spoke.

AGENDA ORGANIZATION
A motion was made by Councilmember Roa, seconded by Mayor Pro Tem Farfan, to approve the Agenda Organization.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
A. PUBLIC HEARING(S) / HEARING(s)
There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

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There were no Public Hearings.

B. CONSENT CALENDAR

1. WAIVE READING IN FULL OF ALL ORDINANCES AND RESOLUTIONS ON THE AGENDA That the City Council waive reading in full of all ordinances and resolutions on the agenda and declare that said titles which appear on the public agenda shall be determined to have been read by title and further reading waived.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

2. Recommendation to receive and file the Community Development Department, Planning Division Report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

3. Recommendation to receive and file the Community Development Department, Building & Safety Division Report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt

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AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

4. Recommendation to receive and file the Community Development Department, Code Enforcement Division Report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

5. Recommendation to receive and file the Beautification Program updated report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

6. Recommendation to receive and file warrants processed during the period of September 2 to September 15, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to receive and file Treasurer’s Report for August 2023 SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt

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The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

7. Recommendation to receive and file Treasurer’s Report for August 2023 SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

8. Recommendation to receive and file the Public Works Department Permits Report for the month of August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

9. Recommendation to receive and file the Public Works DepartmentEngineering Division CIP Status Report for August 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

10. Recommendation to approve the minutes for the City Council meeting of Tuesday, September 12, 2023.

SUGGESTED ACTION: Approve Recommendation.

AmotionwasmadebyMayorProTemFarfansecondedbyCouncilmemberRoatoadopt

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The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

10. Recommendation to approve the minutes for the City Council meeting of Tuesday, September 12, 2023.

SUGGESTED ACTION: Approve Recommendation.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to adopt Consent Calendar as presented, in its entirety.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
C. DISCUSSION ITEM(S)

1. Recommendation to accept the construction improvements by Excel Paving Company for the fiscal year 20212022 Residential Street Rehabilitation, Project 101 (CDBG Project No. 60252521); and authorize the City Clerk to file the notice of completion.

SUGGESTED ACTION: Approve Recommendation.

Neema Ghanbari, Public Works Manager, provided the staff report.

A motion was made by Mayor Pro Tem Farfan, seconded by Councilmember Roa, to approve recommendation.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0
D. COMMITTEE REPORT(S)
There were no Committee Reports.

E. NEW BUSINESS
There were no New Business items.

F. ORAL STAFF REPORT(S)
Steve Gomez, Public Safety Director, announced a Trunk or Treat event to be held on Friday, October 13, 2023, from 4:00 – 6:00 PM.

G. CITY ATTORNEY REPORT(S)

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There were no Committee Reports.

E. NEW BUSINESS
There were no New Business items.

F. ORAL STAFF REPORT(S)
Steve Gomez, Public Safety Director, announced a Trunk or Treat event to be held on Friday, October 13, 2023, from 4:00 – 6:00 PM.

G. CITY ATTORNEY REPORT(S)
There were no City Attorney Reports.

H. ORAL COUNCIL REPORT(S)
Councilmember Roa requested staff to look at what other cities are doing to address Airbnb complaints.

Councilmember De Paula reported that he attended the League of California Cities Annual Conference; visited Hawaiian Elementary School for Mexican Independence Day; and visited Tracy High School for their back to school open house.

Mayor Del Rio thanked staff for the Fun Run Day event; reported that she attended the League of California Cities Annual Conference; and requested that the meeting be adjourned in memory of Ryan Clinkunbroomer.

I. CLOSED SESSION
There were no Closed Session items.

J. ADJOURNMENT
The City Council adjourned the meeting in memory of Ryan Clinkunbroomer at 6:45 PM to the next Regular City Council meeting to be held on Tuesday, October 10, 2023 at 6:00 PM.

CITY COUNCIL MINUTES

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CITY OF HAWAIIAN GARDENS
CITY COUNCIL MINUTES
Victor Farfan, Mayor Pro Tem
Dandy De Paula, Council Member
Luis Roa, Council Member
Ernie Vargas, Council Member Maria Teresa Del
Rio, Mayor
Wednesday, October 4, 2023
Special Meeting, 6:00 PM
Ernesto Marquez,City Manager
Megan Garibaldi, City Attorney
Pablo Rubio, City Clerk

MINUTES
CALL TO ORDER
The City Council Special Meeting was called to order on Wednesday, October 4, 2023 at 6:05 PM.

FLAG SALUTE
The flag salute was led by Councilmember De Paula.

ROLL CALL

PRESENT
Mayor Del Rio
Mayor Pro Tem Farfan
Councilmember Roa
Councilmember De Paula
Councilmember Vargas
ABSENT
None
Pablo Rubio, City Clerk, announced a quorum.

Councilmember Vargas arrived for the meeting at 6:09 PM.

PUBLIC COMMENTS GENERAL OR ITEMS ON OR OFF THE AGENDA Linda Suniga spoke.

Barbara Garcia spoke.

Jesus Mendoza spoke.

DISCUSSION ITEM(S)

1. Recommendation to adopt Resolution No. 0342023 Fixing the Employer Contribution at an Equal Amount for Employees and Annuitants under the Public Employees’ Medical and Hospital Care Act (“PEMHCA”).

SUGGESTED ACTION: Approve Recommendation.

Megan Garibaldi, City Attorney, spoke.

Isabel Safie, Best Best & Krieger Partner, presented the staff report.

Councilmember Roa spoke.

CITY COUNCIL MINUTES

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DISCUSSION ITEM(S)

SUGGESTED ACTION: Approve Recommendation.

Megan Garibaldi, City Attorney, spoke.

Isabel Safie, Best Best & Krieger Partner, presented the staff report.

Councilmember Roa spoke.

Isabel Safie, Best Best & Krieger Partner, spoke.

Megan Garibaldi, City Attorney, spoke.

Mayor Del Rio spoke.

Councilmember Vargas spoke.

A discussion ensued between Councilmember Vargas; Megan Garibaldi, City Attorney; and Isabel Safie, Best Best & Krieger Partner.

Mayor Del Rio spoke.

Councilmember De Paula spoke.

Mayor Pro Tem Farfan spoke.

Councilmember Roa spoke.

Isabel Safie, Best Best & Krieger Partner, spoke.

Megan Garibaldi, City Attorney, spoke.

Mayor Pro Tem Farfan spoke.

Isabel Safie, Best Best & Krieger Partner, spoke.

Mayor Del Rio spoke.

Councilmember Vargas spoke.

Megan Garibaldi, City Attorney, spoke.

Councilmember Roa spoke.

Isabel Safie, Best Best & Krieger Partner, spoke.

A discussion ensued between Councilmember Roa; and Isabel Safie, Best Best & Krieger Partner.

Councilmember De Paula spoke.

Councilmember Vargas spoke.

A discussion ensued between Councilmember Vargas; Isabel Safie, Best Best & Krieger Partner; and Councilmember Roa.

Mayor Del Rio spoke.

MeganGaribaldiCityAttorneyspoke

CITY COUNCIL MINUTES

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Isabel Safie, Best Best & Krieger Partner, spoke.

A discussion ensued between Councilmember Roa; and Isabel Safie, Best Best & Krieger Partner.

Councilmember De Paula spoke.

Councilmember Vargas spoke.

A discussion ensued between Councilmember Vargas; Isabel Safie, Best Best & Krieger Partner; and Councilmember Roa.

Mayor Del Rio spoke.

Megan Garibaldi, City Attorney, spoke.

Councilmember Roa spoke.

Linda Hollinsworth, Finance Director, spoke.

Isabel Safie, Best Best & Krieger Partner, spoke.

Megan Garibaldi, City Attorney, spoke.

Mayor Pro Tem Farfan spoke.

Councilmember Roa spoke.

Mayor Pro Tem Farfan spoke.

A motion was made by Councilmember Vargas, seconded by Councilmember De Paula, to continue the item to the City Council meeting of Tuesday, October 10, 2023.

The motion was carried by the following vote:

AYES: 5; Del Rio, Farfan, Roa, De Paula, Vargas
NOES: 0;
ABSENT: 0;
RECUSE: 0;
Motion carried: 5–0–0–0

ADJOURNMENT
The City Council adjourned the meeting at 7:22 PM to the next Regular City Council meeting to be held on Tuesday, October 10, 2023 at 6:00 PM. CITY COUNCIL MINUTES

SPECIAL MEETING
OCTOBER 4, 2023 Page 3

CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C1
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Megan Garibaldi, City Attorney
Isabel Safie, Best Best and Krieger LLP
RECOMMENDATION:

RECOMMENDATION TO ADOPT RESOLUTION 034-2023 FIXING THE EMPLOYER

CONTRIBUTION AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS

UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT (PEMHCA)

SUMMARY
This will permit the City to conform its obligations pursuant to PEMHCA to its bargaining agreements as further described below.

SUMMARY:

The City’s negotiated health benefits do not align with its contribution obligations pursuant to the Public Employees’ Medical and Hospital Care Act (“PEMHCA”), as administered by CalPERS. Currently, the City contracts with CalPERS to provide health insurance benefits to City employees and annuitants, including City retirees that meet the eligibility requirements under PEMHCA. PEMHCA benefits are administered in accordance with Resolution 001-2021, which provides that the City contribution for each employee, full-time and regular part-time employees eligible per Government Code section 22772, and annuitants hired prior to March 1, 2016 in the Rank-and-File or Management groups, will be the “amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of PERS Choice Region 3 Family Basic Rate + $200 per month.”[1] However, Section IV(B) of the Rank-and-File and Management MOUs provide that the part-time employees hired on or after July 1, 2017, that work, or are hired to work, an average of 30 hours or more per week are eligible for a contribution of up to $500 monthly to offset the cost of a CalPERS health plan. In contrast, Section IV(C) of each the MOUs provides that full-time employees, and part-time employees hired prior to July 1, 2017, are eligible for a contribution up to the premium for the PERS Choice Region 3 Family Basic plan plus $200 per month to offset the cost of a CalPERS health plan (“Health Allowance”).

Agenda Item #C1
October 10, 2023

Page 2 ends

This means that the City’s current PEMHCA Resolution – Resolution 001-2021 – does not conform to its negotiated benefit which results in the payment of unauthorized contributions on behalf of part-time benefits that are not eligible for the full Health Allowance. Specifically, parttime employees hired on or after July 1, 2017 are eligible as follows:
· If they work an average of 30 or more hours per week, they are eligible for a City contribution up to $500 monthly to offset the cost of a CalPERS health plan; and · If they work less than an average of 30 hours per week, they are not eligible for a City contribution.

Although PEMHCA requires that the City make available an equal contribution to offset the cost of a CalPERS health plan on behalf of any individual that qualifies as an “employee” under Government Code section 22772, the City can limit this obligation to the minimum employer contribution required pursuant to Government Code Section 22892(b) (“MEC”). The MEC for 2023 is $151 per month. This amount will be adjusted each year by the CalPERS Board of Administration. Historically, the monthly increase has been about $3-$4 per month. The MEC is the minimum that the City must contribute to offset the cost of a CalPERS health plan on behalf of all employees and annuitants so long as the City continues to provide health benefits through CalPERS. There will be no reduction in the contributions that the City must make pursuant to the Rank-and-File and Management MOUs.

In order to implement a tiered health benefit program for the City’s employees, the City will first need to adopt a new PEMHCA resolution which will supersede Resolution 001-2021. The new resolution should provide that the City’s contribution to offset the cost of a CalPERS health plan on behalf of all employees eligible per Government Code section 22772, and annuitants hired prior to March 1, 2016, in the Rank-and-File or Management groups will be equal to the MEC. However, the City’s share of the cost of enrollment in a CalPERS health plan for full-time and part-time employees, and annuitants hired prior to March 1, 2016, will be higher than the MEC consistent the City’s Rank-and-File and Management MOUs.

In order for the City to be able to implement the foregoing, it will be necessary that the City Council:
1) Adopt a new PEMHCA resolution reflecting the City’s obligation to pay the MEC directly to CalPERS on behalf of employees and annuitants enrolling in a CalPERS health plan. This resolution will be submitted to CalPERS.
2) Amend the City’s current Section 125 cafeteria plan, to provide for an additional contribution equal to the difference between the contribution pursuant to the MOUs and the MEC. This contribution will be used to pay for the premiums of the health selected and will be paid directly to CalPERS. This will not change the manner that the City currently remits payments to CalPERS for health plan costs. Employees will be able to pay for their share of the cost, if any, through pretax payroll deductions.

Agenda Item #C1
October 10, 2023

Page 3 ends

3) Adopt a health reimbursement arrangement (“HRA”) to permit the City to reimburse annuitants hired prior to March 1, 2016 for health plan premiums in excess of the MEC in accordance with the MOUs.

CalPERS has provided the City with a proposed new PEMHCA resolution that will permit the City to begin resolving the conflict between Resolution 001-2021 and its MOUs. Although the new PEMHCA resolution will not be effective until January 1, 2024, it is important that this resolution be adopted now to provide sufficient notice to impacted employees and retirees and to bring back further documents for the City Council’s approval. Specifically, the cafeteria plan and HRA plan will be brought to the City Council at a subsequent regular or special meeting, as specified by the City Council.

The PEMHCA resolution adopting the MEC will not alter the application of the City’s vesting resolutions – Resolutions 005-2016 and 006-2016 – which provide that annuitants hired on or after March 1, 2016 must meet certain service requirements in order to be eligible for a Cityfunded contribution. That benefit will continue to be administered by CalPERS for annuitants that meet the minimum service requirement – a minimum of 5 years of service with the City and 5 additional years with any CalPERS contracting agency, including the City – such that the City will not need to include this group of annuitants in the HRA described in item 3) above. Those annuitants hired on or after March 1, 2016 that do not meet the minimum service requirement will not receive a City-funded contribution, including the MEC.

Impact on Employees:

The information below is based on the current negotiated MOU eligibility language for health insurance coverage. The costs and benefits may be modified if these eligibility requirements are changed during the MOU negotiations in progress. The resolution being presented does not impact the eligibility requirements. This action is necessary to align the language in the current approved MOU with a resolution for CalPERS to use in their processing of payments for employee and annuitants’ health insurance plan premiums.

This resolution will not impact full-time employees. The cost for their selected health plan through CalPERS will continue to be paid directly to CalPERS by the City up to the amount of the Health Allowance. It also will not impact part-time employees hired prior to 7/1/2017. Currently there are 12 part-time employees who are in this category. Eight (8) of these employees will continue to receive their selected health coverage at no cost to them. Four (4) of these part-time employees have not qualified for CalPERS retirement enrollment and are not eligible for enrollment in a health plan. If these employees become eligible for a health plan their premium costs will be paid by the City.

It also will not impact annuitants that were hired prior to March 1, 2016. They will continue to have the full Health Allowance available to offset the cost of the health plan in which they enroll.

This resolution will impact part-time employees hired after 7/1/2017 who, during the prior fiscal year (eligibility period) , work an average of 30 hours or more per week. For the 2023-2024 period there are two (2) employees who met this qualification. Beginning January 1, 2024, they will receive the MOU stated $500 per month to apply towards a health plan premium through CalPERS. Monthly premium costs in excess of the $500 will be paid by the employee through Agenda Item #C1
October 10, 2023

Page 4 ends

payroll deductions on a pre-tax basis. If the eligible employee has other qualifying health coverage, they may elect to receive an Opt Out payment of $400. The cost for the City will be between $9,600 and $12,000 annually.

Part-time employees hired after 7/1/2017 who must be enrolled in the CalPERS retirement plan, either because they have prior CalPERS membership or they are compensated for 1,000 hours in a fiscal year, will now be eligible for a City contribution if they elect to enroll in a CalPERS health plan even if they do not work an average of 30 hours or more per week. Specifically, the City will pay the MEC amount in effect for that year. For 2023 that monthly minimum is $151. It has been increased to $157 per month in 2024. Premium costs in excess of the MEC will be paid by the employee through payroll deductions on a pre-tax basis. As of today, there are 11 part time employees enrolled in the PERS retirement program who did not work an average of 30 hours per week during the eligibility period. These employees will be offered an opportunity to enroll in a CalPERS health plan, effective January 1, 2024. The City will pay the MEC amount towards their plan premiums. If all of these employees enroll in a plan, the annual cost in 2024 for the City to pay the MEC will be approximately $21,000.

As of this report there are 38 part-time employees, including crossing guards, employed by the City.
- 8 employees were hired prior to 7/1/2017 and are and will continue to receive fully paid health coverage per the MOU.
- 4 employees were hired prior to 7/1/2017 but have not qualified for enrollment in the CalPERS retirement program. If they do qualify to be enrolled in the CalPERS retirement program, the cost of a selected health insurance plan will be paid by the City. - 11 employees are enrolled in the CalPERS retirement program, but did not qualify for the $500 City contribution towards the premium of a CalPERS health insurance plan because they worked less than an average of 30 hours per week during eligibility period. - 2 employees are enrolled in CalPERS retirement program and qualified in 2023 eligibility period to receive, per the MOU, a $500 City contribution towards the premium of a CalPERS health insurance plan effective January 1, 2024.
- 13 employees have not established eligibility to enroll in the CalPERS retirement plan.

In response to a Council member question, if the City and the Union negotiated to provide all part time employees, regardless of CalPERS eligibility, $500 per month to be used for health coverage, it would be $6,000 per qualifying employee per year. For the 26 current part-time employees hired after 7/1/17 the total annual cost would be $156,000. [1] Effective January 1, 2022, CalPERS transitioned from the PERS Choice plan to the PERS Platinum plan.

Agenda Item #C1
October 10, 2023

Page 5 ends

FISCAL IMPACT
The implementation of this resolution will not create costs that exceed the current budgeted amounts.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. Resolution 034-2023
B. CalPERS Region 3 Health Premium Rates 2024
CalPERS Health Resolution (Change), Revised April 2021
RESOLUTION NO. 034-2023

FIXING THE EMPLOYER CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES’ MEDICAL AND HOSPITAL CARE ACT

AT AN EQUAL AMOUNT FOR EMPLOYEES AND ANNUITANTS
WHEREAS, (1) City of Hawaiian Gardens is a contracting agency under Government Code Section 22920 and subject to the Public Employees’ Medical and Hospital Care Act (the “Act”); and
WHEREAS, (2) Government Code Section 22892(a) provides that a contracting agency subject to Act shall fix the amount of the employer contribution by resolution; and WHEREAS, (3) Government Code Section 22892(b) provides that the employer contribution shall be an equal amount for both employees and annuitants, but may not be less than the amount prescribed by Section 22892(b) of the Act; now, therefore be it
RESOLVED, (a) That the employer contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of family members, in a health benefits plan up to a maximum of:

Medical Group Monthly Employer Health Contribution
Self Self+1 Self+ Family
001 Management Group PEMHCA
Minimum
PEMHCA
Minimum
PEMHCA
Minimum
002 Rank and File PEMHCA
Minimum
PEMHCA
Minimum
PEMHCA
Minimum
plus administrative fees and Contingency Reserve Fund assessments; and be it further
RESOLVED, (b) City of Hawaiian Gardens has fully complied with any and all applicable provisions of Government Code Section 7507 in electing the benefits set forth above; and be it further
RESOLVED, (c) That the participation of the employees and annuitants of City of Hawaiian Gardens shall be subject to determination of its status as an “agency or instrumentality of the state or political subdivision of a State” that is eligible to participate in a governmental plan within the meaning of Section 414(d) of the Internal Revenue Code, upon publication of final Regulations pursuant to such Section. If it is determined that City of Hawaiian Gardens would not qualify as an agency or instrumentality of the state or political subdivision of a State under such final Regulations, CalPERS may be obligated, and reserves the right to terminate the health coverage of all participants of the employer; and be it further
RESOLVED, (d) That the executive body appoint and direct, and it does hereby appoint and Attachment A
CalPERS Health Resolution (Change), Revised April 2021
direct, Ernesto Marquez, City Manager to file with the Board a verified copy of this resolution, and to perform on behalf of City of Hawaiian Gardens all functions required of it under the Act; and be it further RESOLVED, (e) That coverage under the Act be effective on January 1, 2024.

Adopted at a regular meeting of the City Council at City Hall, this 10th day of October, 2023.

Signed: _________________________________
Maria Teresa Del Rio, Mayor
Attest: _________________________________
Victor Farfan, Mayor Pro Tem
CalPERS 2024 Regional Health Premiums (Actives and Annuitants) Effective Date: January 1, 2024
Region 3*
Los Angeles, Riverside, San Bernardino
Basic Monthly Premiums (B)
Plan Party Party Subscriber & Plan Party Party Subscriber & Plan Party Party Plan Subscriber Code Code Rate 1 Dependent Code Code Rate 2+ Dependents Code Code Rate Anthem Blue Cross Select HMO $841.13 508 1 1 $1,682.26 508 2 2 $2,186.94 508 3 3 Anthem Blue Cross Traditional HMO 1,012.67 511 1 1 2,025.34 511 2 2 2,632.94 511 3 3 Blue Shield Access+ HMO 756.65 527 1 1 1,513.30 527 2 2 1,967.29 527 3 3 Blue Shield Trio HMO 704.69 452 1 1 1,409.38 452 2 2 1,832.19 452 3 3 Health Net Salud y Más 630.13 532 1 1 1,260.26 532 2 2 1,638.34 532 3 3 Kaiser Permanente 865.41 535 1 1 1,730.82 535 2 2 2,250.07 535 3 3 Peace Officers Research Assoc of CA 926.00 594 1 1 1,863.00 594 2 2 2,371.00 594 3 3 PERS Gold 785.28 615 1 1 1,570.56 615 2 2 2,041.73 615 3 3 PERS Platinum 1,131.47 603 1 1 2,262.94 603 2 2 2,941.82 603 3 3 UnitedHealthcare SignatureValue Alliance 826.44 578 1 1 1,652.88 578 2 2 2,148.74 578 3 3 UnitedHealthcare SignatureValue Harmony 734.76 475 1 1 1,469.52 475 2 2 1,910.38 475 3 3 Supplement/Managed Medicare Monthly Premiums (M)
Plan Party Party Subscriber & Plan Party Party Subscriber & Plan Party Party Plan Subscriber Code Code Rate 1 Dependent Code Code Rate 2+ Dependents Code Code Rate Anthem Select Medicare Preferred PPO $405.83 039 1 4 $811.66 039 2 5 $1,217.49 039 3 6 Anthem Select Medicare Preferred
PPO with Dental/Vision1
405.83 075 1 4 811.66 075 2 5 1,217.49 075 3 6
Anthem Medicare Preferred PPO 405.83 517 1 4 811.66 517 2 5 1,217.49 517 3 6 Anthem Medicare Preferred PPO with 1 Dental/Vision 405.83 514 1 4 811.66 514 2 5 1,217.49 514 3 6 Blue Shield Medicare PPO 392.68 014 1 4 785.36 014 2 5 1,178.04 014 3 6 2 Blue Shield Medicare PPO with Dental/Vision 392.68 047 1 4 785.36 047 2 5 1,178.04 047 3 6 Kaiser Permanente Senior Advantage 324.79 538 1 4 649.58 538 2 5 974.37 538 3 6 Kaiser Permanente Senior Advantage with
Dental3 324.79 544 1 4 649.58 544 2 5 974.37 544 3 6
Kaiser Permanente Senior Advantage Summit 386.55 632 1 4 773.10 632 2 5 1,159.65 632 3 6 Kaiser Permanente Senior Advantage Summit
with Dental3 386.55 638 1 4 773.10 638 2 5 1,159.65 638 3 6 Peace Officers Research Assoc of CA Medicare
Supplement 465.00 597 1 4 1,030.00 597 2 5 1,395.00 597 3 6 PERS Gold Medicare Supplement 406.60 618 1 4 813.20 618 2 5 1,219.80 618 3 6 PERS Platinum Medicare Supplement 448.15 607 1 4 896.30 607 2 5 1,344.45 607 3 6 UnitedHealthcare Group Medicare Advantage
PPO 341.72 581 1 4 683.44 581 2 5 1,025.16 581 3 6
UnitedHealthcare Group Medicare Advantage
Edge PPO 366.01 623 1 4 732.02 623 2 5 1,098.03 623 3 6 UnitedHealthcare Group Medicare Advantage 4 PPO with Dental/Vision 341.72 587 1 4 683.44 587 2 5 1,025.16 587 3 6 *For health plan availability by county, please refer to the 2024 Health Benefit Summary or myCalPERS. 1Dental and Vision coverage is an additional $38.00 per member per month premium. You will be billed directly for this amount. 2Dental and Vision coverage is an additional $39.14 per member per month premium. You will be billed directly for this amount. 3Dental benefit is an additional $15.66 per member per month premium. You will be billed directly for this amount. 4Dental and Vision coverage is an additional $27.04 per member per month premium. You will be billed directly for this amount. 1 Attachment B
CalPERS 2024 Regional Health Premiums (Actives and Annuitants) Effective Date: January 1, 2024
Region 3*
Los Angeles, Riverside, San Bernardino
Combination Monthly Premiums
Subscriber in M,
Subscriber in M, & Plan Party Party Subscriber in M, & Plan Party Party 1 Dependent in M, & Plan Party Party Plan 1 Dependent in B Code Code Rate 2+ Dependents in B Code Code Rate 1+ Dependent in B Code Code Rate Anthem Blue Cross Select HMO and Medicare
Preferred $1,246.96 041 4 7 $1,751.64 041 5 8 $1,316.34 041 6 9 Anthem Blue Cross Select HMO and Medicare
Preferred with Dental/Vision1 1,246.96 077 4 7 1,751.64 077 5 8 1,316.34 077 6 9 Anthem Blue Cross Traditional HMO and
Medicare Preferred 1,418.50 520 4 7 2,026.10 520 5 8 1,419.26 520 6 9 Anthem Blue Cross Traditional HMO and
Medicare Preferred with Dental/Vision1 1,418.50 523 4 7 2,026.10 523 5 8 1,419.26 523 6 9 Blue Shield Access+ HMO and Medicare 1,149.33 051 4 7 1,603.32 051 5 8 1,239.35 051 6 9 Blue Shield Access+ HMO and Medicare with
Dental/Vision2 1,149.33 091 4 7 1,603.32 091 5 8 1,239.35 091 6 9 Blue Shield Trio HMO and Medicare 1,097.37 096 4 7 1,520.18 096 5 8 1,208.17 096 6 9 Blue Shield Trio HMO and Medicare with
Dental/Vision3 1,097.37 099 4 7 1,520.18 099 5 8 1,208.17 099 6 9 Kaiser Permanente and Senior Advantage 1,190.20 541 4 7 1,709.45 541 5 8 1,168.83 541 6 9 Kaiser Permanente and Senior Advantage with
Dental4 1,190.20 547 4 7 1,709.45 547 5 8 1,168.83 547 6 9 Kaiser Permanente and Senior Advantage
Summit 1,251.96 635 4 7 1,771.21 635 5 8 1,292.35 635 6 9 Kaiser Permanente and Senior Advantage
Summit with Dental4 1,251.96 641 4 7 1,771.21 641 5 8 1,292.35 641 6 9 Peace Officers Research Assoc of CA and
Medicare Supplement 1,402.00 600 4 7 1,910.00 600 5 8 1,538.00 600 6 9 PERS Gold and Medicare Supplement 1,191.88 621 4 7 1,663.05 621 5 8 1,284.37 621 6 9 PERS Platinum and Medicare Supplement 1,579.62 611 4 7 2,258.50 611 5 8 1,575.18 611 6 9 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage PPO 1,168.16 584 4 7 1,664.02 584 5 8 1,179.30 584 6 9 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage Edge PPO 1,192.45 629 4 7 1,688.31 629 5 8 1,227.88 629 6 9 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage PPO with
Dental/Vision5
1,168.16 590 4 7 1,664.02 590 5 8 1,179.30 590 6 9
UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage PPO 1,076.48 774 4 7 1,517.34 774 5 8 1,124.30 774 6 9 UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage Edge PPO 1,100.77 626 4 7 1,541.63 626 5 8 1,172.88 626 6 9 UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage PPO with
Dental/Vision5
1,076.48 776 4 7 1,517.34 776 5 8 1,124.30 776 6 9
2 CalPERS 2024 Regional Health Premiums (Actives and Annuitants) Effective Date: January 1, 2024
Region 3*
Los Angeles, Riverside, San Bernardino
Combination Monthly Premiums (Continued)
Subscriber in B,
Subscriber in B, & Plan Party Party Subscriber in B, & Plan Party Party 1 Dependent in M, & Plan Party Party Plan 1 Dependent in M Code Code Rate 2+ Dependents in M Code Code Rate 1+ Dependent in B Code Code Rate Anthem Blue Cross Select HMO and Medicare
Preferred $1,246.96 041 7 10 $1,652.79 041 8 11 $1,751.64 041 9 12 Anthem Blue Cross Select HMO and Medicare 1 Preferred with Dental/Vision 1,246.96 077 7 10 1,652.79 077 8 11 1,751.64 077 9 12 Anthem Blue Cross Traditional HMO and
Medicare Preferred 1,418.50 520 7 10 1,824.33 520 8 11 2,026.10 520 9 12 Anthem Blue Cross Traditional HMO and 1 Medicare Preferred with Dental/Vision 1,418.50 523 7 10 1,824.33 523 8 11 2,026.10 523 9 12 Blue Shield Access+ HMO and Medicare 1,149.33 051 7 10 1,542.01 051 8 11 1,603.32 051 9 12 Blue Shield Access+ HMO and Medicare with 2 Dental/Vision 1,149.33 091 7 10 1,542.01 091 8 11 1,603.32 091 9 12 Blue Shield Trio HMO and Medicare 1,097.37 096 7 10 1,490.05 096 8 11 1,520.18 096 9 12 Blue Shield Trio HMO and Medicare with 3 Dental/Vision 1,097.37 099 7 10 1,490.05 099 8 11 1,520.18 099 9 12 Kaiser Permanente and Senior Advantage 1,190.20 541 7 10 1,514.99 541 8 11 1,709.45 541 9 12 Kaiser Permanente and Senior Advantage with
Dental4 1,190.20 547 7 10 1,514.99 547 8 11 1,709.45 547 9 12 Kaiser Permanente and Senior Advantage
Summit 1,251.96 635 7 10 1,638.51 635 8 11 1,771.21 635 9 12 Kaiser Permanente and Senior Advantage
Summit with Dental4 1,251.96 641 7 10 1,638.51 641 8 11 1,771.21 641 9 12 Peace Officers Research Assoc of CA and
Medicare Supplement 1,391.00 600 7 10 1,956.00 600 8 11 1,910.00 600 9 12 PERS Gold and Medicare Supplement 1,191.88 621 7 10 1,598.48 621 8 11 1,663.05 621 9 12 PERS Platinum and Medicare Supplement 1,579.62 611 7 10 2,027.77 611 8 11 2,258.50 611 9 12 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage PPO 1,168.16 584 7 10 1,509.88 584 8 11 1,664.02 584 9 12 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage Edge PPO 1,192.45 629 7 10 1,558.46 629 8 11 1,688.31 629 9 12 UnitedHealthcare SignatureValue Alliance and
Group Medicare Advantage PPO with 5 Dental/Vision
1,168.16 590 7 10 1,509.88 590 8 11 1,664.02 590 9 12
UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage PPO 1,076.48 774 7 10 1,418.20 774 8 11 1,517.34 774 9 12 UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage Edge PPO 1,100.77 626 7 10 1,466.78 626 8 11 1,541.63 626 9 12 UnitedHealthcare SignatureValue Harmony and
Group Medicare Advantage PPO with 5 Dental/Vision
1,076.48 776 7 10 1,418.20 776 8 11 1,517.34 776 9 12
1 Dental and Vision coverage is an additional $38.00 per member per month premium. You will be billed directly for this amount. 2 Dental and Vision coverage is an additional $39.14 per member per month premium. You will be billed directly for this amount. 3 Dental and Vision coverage is an additional $39.14 per member per month premium. You will be billed directly for this amount. 4 Dental benefit is an additional $15.66 per member per month premium. You will be billed directly for this amount. 5 Dental and Vision coverage is an additional $27.04 per member per month premium. You will be billed directly for this amount. 3 CITY OF HAWAIIAN GARDENS

CITY COUNCIL

STAFF REPORT
Agenda Item #C2
DATE: October 10, 2023
TO: Honorable Mayor and Members of the City Council
FROM: Ernesto Marquez, City Manager
BY: Ernesto Marquez, City Manager
RECOMMENDATION:

Recommendation to adopt the 2023-2025 Goals and Objectives.

SUMMARY
The City hired the Services of Kelly Associates Management Group to conduct a Strategic Planning and Goal Setting session. At a City Council meeting on February 18, 2023 the City Council reviewed the summary comments of the SWOT (strengths weaknesses, opportunities and threats) interviews. Each City Council member suggested 5 priority projects or issues in the categories of economic development, organizational development, public safety, leisure services and physical infrastructure.

The City Council discussed at length the community’s strengths, weaknesses, opportunities, and threats. The Council then prioritized the proposed goals and identified 8 specific goals for the future.

There are several benefits for establishing goals and objectives. Some of those benefits include the following.
• Fostering good governance and being transparent with our constituency and sharing what City Council priorities are.
• Providing clear direction to staff so they too are aware of City Councils Vision and expectation for future growth.
• Lastly, they act as a guide and assist in keeping the City Council and Staff from deviating from the established goals, objectives and the budget that supports them.

Agenda Item #C2
October 10, 2023

Page 2 ends

DISCUSSION
The specific Goals with responsibilities are provided as Exhibit “A” to this report.

1.0 Promote a Strong Local Economy

2.0 Enhance Employee Relations

3.0 Ensure Community Safety is a High Priority

4.0 Pursue Community Revitalization

5.0 Promote and Maintain Responsive, High-Quality and Transparent Government

6.0 Enhance the Quality of Life for Residents

7.0 Ensure Fiscal Stability

8.0 Enhance City Operations

FISCAL IMPACT
The City Budget process for the remainder of this fiscal year is adequate to initiate the referenced goals and projects.

SUGGESTED ACTION
Approve Recommendation.

ATTACHMENTS
A. PowerPoint Presentation - Goals and Objectives
Strategic Planning
Session
Goals and
Objectives
2023-2025
1 LEGEND
CA- City Attorney
CC- City Clerk
CDD- Community Development
CM- City Manager
CR- Community Relations
HR- Human Resources
P&R Parks and Recreation
PS- Public Safety
PW- Public Works
SHORT TERM- 1 TO 2 YEARS
MIDTERM- 3 TO 4 YEARS
LONG TERM- 5 PLUS YEARS
2 Goal 1: Promote a Strong Local Economy
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget /Status

1.1 CDD Prepare an Economic Feasibility Study for Carson, Bloomfield and Norwalk Boulevards
Short-Term 01-4180-4200

1.2 CDD Prepare a Business Development Plan Short-Term 01-4180-4200

1.3 CDD Audit Community Development Entitlement Process Short-Term 01-4180-4010

1.4 CDD/CR/CM Create a Citywide Branding Program Short-Term 01-4120-4200

1.5 CDD Renaming of Streets Mid-Term 01-4180-4010

1.6 CDD Prepare uniform commercial/development vision Short Term 01-4180-4010 01-4180-4200
Goal 2: Enhance Employee Relations
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

2.1 CM/HR Develop employee training programs in ethics, harassment avoidance and workplace behavior
On-going Completed 22/23

2.2 CM/HR Establish Citywide team building and cross-training programs On-going 01-4200-4200

2.3 CM/HR Increase management skills training Short-Term 01-4200-4200

2.4 CM/CA Update CalPERS Agreement Short Term Complete

2.5 CM/HR Conduct Classification/Compensation Study Short Term 01-4200-4200 5 Goal 3: Ensure that Community Safety is a High Priority Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

3.1 PS/HR/CM Transition PSO’s to CSO’s and assist LASD Short-Term On-going

3.2 PS/CR Complete Emergency Operations Plan On-going 01-4193-4200

3.3 Engineering/PW Prepare On-Street Parking Management Plan Short-Term Will be requesting for FY 24/25

3.4 PS Re-introduce the Southeast Collaborative Group Short-Term Complete

3.5 Engineering/PW Traffic calming measures Short term 01-4312-4200

3.6 PS Increase Community Relations- Sheriffs/Community On-going In the budget

3.7 PS Be Proactive in Enforcing Municipal Code and Ordinances On-going 01-4193-4010 Goal 4: Pursue Community Revitalization
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

4.1 CDD Update Urban Tail/Walkable City Plan Mid-Term 01-4180-4200 FY 24/25

4.2 CM/CDD Prepare/Revisit Urban Forest Plan Mid Term 01-4180-4200 FY 24/25

4.3 CM/CDD/PS/CR Prepare public education program regarding Code Enforcement Short-Term 01-4180-4010 Employee Wages

4.4 P&R Explorer spaces and parks that are potential for improvements Short Term 01-4415-4200 01-4416-4200
7 Goal 5: Promote and Maintain Responsive, High-Quality and Transparent Government
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

5.1 CM/CC Update City Council Handbook – Norms and Procedures Short-Term Complete

5.2 CM/CA Update City Council Expense Policy Short-Term 01-4130-4253

5.3 CM/CC Update City Council Orientation Packet/Manual Short-Term Complete

5.4 CM/IT Create a “5-Minutes With The Mayor” Program- Video updates”
Short -Term 01-4191-4412

5.5 CR/P&R Explorer additional opportunities with Local Schools Short Term On-going

5.6 P&R To re-establish the Gang Intervention Program into our local school
Short Term 01-4426-4010
$185,269.00

5.7 CM Schedule regular meetings with School District Short Term 01-4120-4010 8 Goal 6: Enhance the Quality of Life for Residents
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

6.1 CM/CDD Assess the feasibility of acquiring the Elks Lodge property for recreational use
Short-Term 01-4180-4010

6.2 P&R Initiate a new Youth Diversion Program Short-Term 01-4426-4010

6.3 P&R Enhance and expand all recreational programming Youth and Senior Programming
Short-Term 01-4413-4010
01-4415-4010
01-4416-4010

6.4 P&R Strengthen City Wide Volunteer Program Short-Term 01-4421-4331

6.5 P&R Create inclusive programs (Disable, special needs) Short Term 01-4413-4010

6.6 CD/PW Maintaining beautification and Code Enforcement activities Short Term 01-4180-4200 9 Goal 7: Ensure Fiscal Stability
Obj.

No.

Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

7.1 CM/Finance Prepare a General Fund and Reserve Fund Policy Short-Term Complete

7.2 CM/Finance/CDD/
P&R
Conduct a Citywide Fee/Permit Study Mid-Term FY 24/25

7.3 PW/ P&R Establish a comprehensive Facilities and Equipment Replacement Fund
Short-Term 01-4150-4200

7.4 CM/Finance Acquire a new Financial Software System Mid-Term 01-4150-4200

7.5 CM/PW Create 5-year Capital Improvement Plan Short term CIP Budget for FY 23-24 10 Goal 8: Enhance City Operations
Dept.

Assigned Objective Description
Completion
Timeframe Budget/Status

8.1 City Manager/HR Create a new Vehicle Use Policy Short-Term 01-4200-4010

8.2 CM/HR/PW Create a new Fleet Maintenance Program Short-Term 01-4311-4200

8.3 CM/CC Create a new Contracts Management System Short-Term 01-4140-4200

8.4 CM/HR Encourage staff to utilize new technology and efficient procedures
Short Term City Wide Goal
4210 or 4285

8.5 CM/HR Encourage staff to attend conferences and training. Short Term City Wide Goal 4210 or 4285
Questions?

Hawaiian Gardens City CouncilOctober 10, 2023

Hawaiian Gardens City Council
October 10, 2023